04/12/2001 7 r ,
„ FILE -
r-
GZRfID TERZ CE Apr-1112j.2001`
-22795 Barton Road`
Grand Terrace '
California92313-5295
:.Civic Centel
(909)`824-6621
Fax(909)78377629 t:_•; „ ` :; - \
:Fax(909)'783'2600 V, ;
„ = ;CITY OFF GRAND yTERRACEr
r -Dan Buchanan'
LeeArinGarcia CRA/CITY COUNCTT
' _ •''-Mayoi;Pro Teni"� -- - _ V�, r _ iJJ,�- ' _ - r .-:• -
., �, Heima3ilkc - i , .. , .. .,,
Y� REGULAD-nL kin
R MEETINGS'
n I
Maryetta Ferre=- _
CuuncilMembe2s; 2 AND ,4TH Thursdays = :600 p:m.
Thomas J,Schwab,,
City Manager _ - '• - - _ - - -
`♦ •- ,- .L- - - '• -' .. r - n^ � r wr ...- mil' ,. -'Li ,- +
Council Chambers
GrMid,Terrace Ci 'ic Center :
222795.Baki6n•,R6ad',
Grand Terrace, CA: 92313=5295=
CITY OF GRAND TERRACE
COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS APRIL 12, 2001
GRAND TERRACE CIVIC CENTER 6:00 P.M.
22795 Barton Road
THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990.IF YOU
REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S
f OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING.
IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING, OTHER THAN UNDER PUBLIC
COMMENT, YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE
ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT
THE APPROPRIATE TIME.
* Call to Order-
* Invocation -
* Pledge of Allegiance -
* Roll Call -
STAFF COUNCIL
AGENDA ITEMS RECOMMENDATION ACTION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 03-22-2001 Minutes Approve
2. Approval of Check Register CRO107 Approve
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL MEETING
1. Items to Delete
2. SPECIAL PRESENTATIONS
A. Proclamation - Community Development Block Grant
Program,27'Anniversary
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
noncontroversial. They will be acted upon by the Council at one time
without discussion. Any Council Member,Staff Member,or Citizen
may request removal of an item from the Consent Calendar for
discussion.
A. Approve Check Register No.C0107 Approve
B. Ratify 04-12-2001 CRA Action
C. Waive Full Reading of Ordinances on Agenda
D. Approval of 03-22-2001 Minutes Approve
E. Tree Maintenance Services Agreement Approve/Award
COUNCIL AGENDA
04-12-2001 PAGE 2 OF 2
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
4. PUBLIC COMMENT
5. ORAL REPORTS
A. Committee Reports
1. Historical and Cultural Activities Committee
a. Minutes of March 5,2001 Accept
l
2. Emergency Operations Committee
a. Minutes of February 5,2001 Accept
B. Council Reports
6. PUBLIC HEARINGS-None
7. UNFINISHED BUSINESS-None
8. NEW BUSINESS
1A. Legislative Update
B. Temporary Work Agreement Proposal with Virgil Barham Approve
C. City Manager Employment Contract Amendment Approve
D. Priority Goal Setting
9. CLOSED SESSION
A. Spring Mountain Ranch Update
B. City Manager Employment Contract Amendment
ADJOURN
THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD
ON THURSDAY,APR1L 26,2001.
--------------------------------------------------------------------------------
AGENDA ITEM REQUESTS FOR THE 04-26-2001 MEETING
MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S
OFFICE BY NOON 04-19-2001.
CITY OF GRAND TERRACE
PENDING C R A APPROVAL
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING - MARCH 22,2001
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in
the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,
on March 22, 2001 at 6:00 p.m.
PRESENT: Dan Buchanan, Chairman
Lee Ann Garcia, Vice-Chairwoman
L Herman Hilkey, Agency Member
Don Larkin, Agency Member i,
Maryetta Ferre, Agency Member
Tom Schwab,Executive Director
John Donlevy, Assistant City Manager
Brenda Stanfill, City Clerk
Larry Ronnow,Finance Director
Patrizia Materassi, Community and Economic Development Director
Lt. Rick Carr, Sheriff's Department
ABSENT: Jerry Glander, Building& Safety Director
John Harper, City Attorney
�_j APPROVAL OF 02-27-2001 and 03-08-2001 MINUTES
CRA-2001-15 MOTION BY AGENCY MEMBER LARKIN,SECOND BY AGENCY MEMBER
FERRE, CARRIED 4-0-1-0 (AGENCY MEMBER HILKEY WAS ABSENT), to
approve the February 27, 2001 and March 8, 2001 Community Redevelopment
Agency Minutes.
APPROVAL OF CHECK REGISTER CR0106
CRA-2001-16 MOTION BY VICE-CHAIRWOMAN GARCIA, SECOND BY AGENCY
MEMBER LARKIN, CARRIED 4-0-1-0 (AGENCY MEMBER HILKEY WAS
ABSENT), to approve Check Register CR0106.
Chairman Buchanan adjourned the Community Redevelopment Agency Meeting at 6:10 p.m. until
the next CRA/City Council Meeting scheduled to be held on Thursday,April 12,2001 at 6:00 p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
CRA AGENDA M9A NO.
PENDIlv.a C R A APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
DATE: APRIL 12, 2001 CHECK REGISTER NO: CRO107
OUTSTANDING DEMANDS AS OF: APRIL 12, 2001
CHECK# VENDOR DESCRIPTION AMOUNT
13602 HOME BUYERS WARRANTY FHA INSPECTION-22322 VAN.BUREN REHAB 50.00
13608 CASH CHECK TO BID ON 22548 DEBERRY REHAB 110,000.00
13613 ARROWHEAD CREDIT UNION VISA CONFERENCE EXPENSES-SCHWAB &VERHELLE 606.62
13619 STANDARD INSURANCE COMPANY EMPLOYEE DISABILITY& LIFE INSURANCE 37.46
13620 PACIFICARE OF CALIFORNIA EMPLOYEE PACIFICARE APRIL, 2001 1,184.61
13621 MANAGED HEALTH NETWORK EMPLOYEE MHN APRIL, 2001 72.57
13622 STATE COMPENSATION INSURANCE FUND APRIL, 2001 WORKERS' COMPENSATION INSURANCE 284.68
45118 ALLIED STORAGE CONTAINERS PURCHASE OF METAL STORAGE FACILITY 2,203.75
45124 ROBERT CHAGOLLA CONSTRUCTION CONSTRUCTION-22322 VAN.BUREN 20,250.00
45126 COMPUTERIZED EMBROIDERY COMPANY SHIRTS WITH CITY LOGOS-BUILDING & SAFETY 354.21
45127 DANKA OFFICE'IMAGING COMPANY COPIER USAGE CHARGE-BUILDING & SAFETY 56.10
45133 ECONOMIC DEVELOPMENT SYSTEMS DEVELOPMENT OF RETAIL RECRUITMENT 7,438.42
45150 MICK HILL ENTERPRISES y PARKING LOT FOR CITY MAINTENANCE YARD 13,197.82
45151 MIRACLE MILE CAR WASH CAR WASHES AND OIL CHANGES-CITY VEHICLES 12.00-
45155 ORBIT EMBROIDERY G.T. CAPS 152.15
45160 PETTY CASH REIMBURSE PETTY CASH 4.06
n 45167 ROSENOW SPEVACEK GROUP INC. TRACK TAX INCREMENTING 845.00
45170 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-REHAB HOUSES _ 69.70
45175 TNT CONSTRUCTORS FINAL PMT-RETENTION ROLLINS PARK RESTROOMS 2,546.72
45177 U. S. E. COMMUNITY SERVICES GROUP HINOJOSA HOME IMPROVEMENT LOAN FEE 368.50
Z45182 WESTBURNE SUPPLY INC. STOP NOTICE-TNT CONSTRUCTORS 4,753.28
45185 YOSEMITE WATER WATER-CITY FACILITIES 12.00
a 612171 U. S. BANK TRUST N.A. MONTHLY LEASE PAYMENTS' 5,882.53
GRAND TOTAL $170,382.18
Z
O
1
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
DATE: APRIL 12, 2001 CHECK REGISTER NO: CR0107
OUTSTANDING DEMANDS AS OF: APRIL 12, 2001
CHECK# VENDOR DESCRIPTION AMOUNT
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT
OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND
ARE NECESSARY EXPENDITURES FOR THE OPERATION OF THE AGENCY.
LARRY RONNOW
FINANCE DIRECTOR
2
� D
® o
Q11-tU of (6ranb 'Clrrrarr
NATIONAL COMMUNITY DEVELOPMENT WEEK
April 16 - April 22, 2001
WHEREAS, the Community Development Block Grant (CDBG) Program has
operated since 1975 to provide local governments with the resources required to meet the
needs of persons of low and moderate income, and CDBG funds are used by thousands
of neighborhood based non-profit organizations throughout the nation to address pressing a
neighborhood and human service needs;and
WHEREAS, the Community Development Block Grant Program has had a
significant impact on our local economies through job creation and retention,physical
redevelopment and improved local tax bases;and
WHEREAS, City, USA .and local governments have clearly demonstrated the
capacity to administer and customize the CDBG program to identify and resolve pressing
local problems,such as affordable housing neighborhood and human services needs,job
creation and retention and physical redevelopment;
NOW, THEREFORE,1,Dan Buchanan,Mayor of the City of Grand Terrace,on
behalf of the City Council,do hereby join with San Bernardino County in celebrating the
27`'anniversary of the Community Development Block Grant Program,and proclaim the o
week of April 16-April 22, 2001 as National Community Development Week in the City
of Grand Terrace and urge all citizens to join us in recognizing the Community
Development Program and the importance it serves to our community.
Mayor of the City of Grand Terrace
{ and of the City Council thereof.
This 12'h day of April, 2001.
t �
ououou
PEND����-a CITY
CITY OF GRAND TERRACE COUNCIL APPROVAL
DATE: APRIL 12, 2001 _ _CHECK REGISTER NO: _-__ C010
OUTSTANDING DEMANDS AS OF: APRIL 12, 2001
CHECK# VENDOR DESCRIPTION AMOUNT
13601 LEAGUE OF CALIFORNIA CITIES 3/15 LEAGUE MTG-R.CUCAMONGA GARCIA, FERRE 84.00
13603 JOSE HERNANDEZ BIRTHDAY BONUS 50.00
13604 ALEXIS ALMARAZ BIRTHDAY BONUS 50.00
13605 G.T. CHILD CARE CENTER NOV/DEC 2000 CHILD CARE DEFERRED COMP PAYMENT 1,231.71
13606 RIVERSIDE COUNTY PLANNING DEPT. 4 AUDIO TAPES-SPRING MTN PUBLIC HEARING 50.00.
13607 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS FOR PAYROLL END 3/16/01 3,578.00
13609 VERA MAURICIO BIRTHDAY BONUS 50.00
13610 DENNICE PRECIE BIRTHDAY BONUS 50.00
13611 LARRY RONNOW BIRTHDAY BONUS 50.00
13612 S.B. COUNTY WASTE SYSTEMS DIVISION DUMP FEES 1,464.23
13613 ARROWHEAD CREDIT UNION VISA ANNUAL INTERNET, VEHICLE MAINT. & CONFERENCE FEES 2,727.25
13614 PETTY CASH REIMBURSE PETTY CASH 288.27
13615 PACIFIC BELL CITY HALL PHONE SERVICE 154.98
13616 METLIFE EMPLOYEE PAID LIFE INSURANCE APRIL, 2001 378.50
13617 INLAND COUNTIES INSURANCE SERVICES EMPLOYEE DENTAL/VISION INSURANCE APRIL, 2001 954.61
n 13619 STANDARD INSURANCE COMPANY EMPLOYEE DISABILITY& LIFE INSURANCE APRIL, 2001 1,392.60
O 13620 PACIFICARE OF CALIFORNIA PACIFICARE APRIL, 2001 9,047.68
Z' 13621 MANAGED HEALTH NETWORK MHN APRIL, 2001 471.75
13622 STATE COMPENSATION INSURANCE FUND APRIL, 2001 WORKERS' COMPENSATION INSURANCE 1,664.69
0 13623 CATALINA VARELA BIRTHDAY BONUS 50.00
a 13624 KATRINA GRANILLO BIRTHDAY BONUS 50.00
Q 13625 SO. CALIFORNIA EDISON COMPANY ELECTRICITY-PICO PARK 507.46
m 45114 .AA EQUIPMENT RENTALS CO. INC. REPAIRS 53.56
Z 45115 ADT SECURITY SERVICES CHILD CARE MONITORING 468.00
D 45116 AGRONO-TEC SEED COMPANY GRASS SEED-PARKS 197.80
45117 SANDRA AHSUE CHILD CARE EMPLOYEE DINNER-SIQUIOS 56.60
45119 ASCOM HASLER MAILING SYSTEMS INC. POSTAGE METER RENTAL APR-JUN, 2001 235.97
Z 45120 AT &T HONEYWELL LINE 14.85
O
-J
1 '
CITY QF GRAND TERRACE
---------------------- - --------- ------ --DATE: APRIL APRIL 12, 2001 CHECK REGISTER NO: C0107
OUTSTANDING DEMANDS AS OF:- APRIL 12, 2001
CHECK# VENDOR DESCRIPTION AMOUNT
45121 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 213.61
45122 CALIFORNIA STATE DEPT. OF JUSTICE NEW EMPLOYEE BACKGROUND CHECKS 64.00
45123 CENTRAL CITY SIGN SERVICE CITY WELCOME SIGNS, HARDWARE & STREET SIGNS 2,018.06
45125 COMMERCIAL LANDSCAPE SUPPLY MAINTENANCE SUPPLIES 172.16
45127 DANKA OFFICE IMAGING COMPANY COPIER USAGE-BUILDING & SAFETY 45.90
45128 DATA PRINT PRINTER SUPPLIES 10.16
45129 DATA TICKET INC. PROCESS CITATIONS 100.00
45130 DIANE MATTOX REFUND TEMPORARY BANNER DEPOSIT 50.00
45131 DISCOUNT SCHOOL SUPPLIES PRE SCHOOL SUPPLIES-CHILD CARE 908.78
-45132 DOWNTOWN PROMOTION REPORTER ANNUAL RENEWAL-DOWNTOWN PROMOTIONS 159.00
45134 ESRI INC. ANNUAL LICENSE RENEWAL FOR MAP OBJECTS 1,000.00
45135 EVERGREEN GOPHER CONTROL CITY PARKS 120.00
45136 FIREMASTER INSPECT/TEST HALON FIRE SYSTEM 210.00
45137 FRUIT GROWERS SUPPLY SMALL TOOLS 22.78
45138 CITY OF GRAND TERRACE CORRECT STD INSURANCE DEDUCTIONS 142.16
45139 HENAGON LTD COLTON BASE & ROCK FOR STREET REPAIR 107.29
45140 HOME DEPOT MAINTENANCE SUPPLIES 140.95
45141 HYDRO-SCAPE PRODUCTS INC. IRRIGATION SUPPLIES 140.62
45142 INMARK GLANDER AND RONNOW NAME PLATES 21.50
45143 INTERSTATE BRANDS CORP. BREAD PRODUCTS-CHILD CARE 73.01
45144 JANI-KING OF COLTON MARCH, 2001 JANITORIAL SERVICE-CHILD CARE 759.00
45145 LAKESHORE LEARNING MATERIALS PRE SCHOOL SUPPLIES-CHILD CARE 237.22
45146 LAWNMOWER CENTER - MOWER & TRIMMER REPAIRS' 359.27
45147 LELAND NURSERY LANDSCAPE MAINTENANCE 174.16
45148 MCI TELECOMMUNICATIONS LOCAULONG DISTANCE SERVICE-CITY FACILITIES 880.48
45149 METLIFE LIFE INSURANCE-COUNCIL BENEFIT 701.98
45151 MIRACLE MILE CAR WASH CAR WASHES AND OIL CHANGES 34.72
45152 MIRACLE PLAYGROUND SALES RESIN FOR PLAYGROUND SURFACE REPAIR 40.00
45153 MUS LAWN SERVICE TERRACE PINES LANDSCAPE MAINTENANCE 200.00
r
CITY OF GRAND TERRACE
DATE: APRIL 12, 2001 CHECK REGISTER NO: C0107
OUTSTANDING DEMANDS AS OF: APRIL 12, 2001
CHECK# VENDOR DESCRIPTION AMOUNT
45154 NEW URBAN NEWS ANNUAL SUBSCRIPTION RENEWAL 69.00
45155 ORBIT EMBROIDERY G.T. CAPS 369.23
45156 OTIS ELEVATOR COMPANY APRIL, 2001 ELEVATOR MAINTENANCE 242.55
45157 PAPA ANNUAL MEMBERSHIP & SEMINAR-MULLINS 82.00
45158 PACIFIC BELL CITY HALL MONTHLY LINE CHARGES 240.96
45159 PD FLOORING & DESIGN FRAME CITY POSTER 83.76
45160 PETTY CASH REIMBURSE PETTY CASH 240.42
45161 PRESS ENTERPRISE AD FOR CEDD SECRETARY RECRUITMENT 264.67 z
45162 QUALITY AUTOMOTIVE MAINTENANCE & REPAIRS-CITY VEHICLE , 165.00
45163 REFRIGERATION CONTROL CO., INC. REPAIR CHILD CARE FREEZER 150.35
45164 RENTAL SERVICE CORPORATION MAINTENANCE SIGN"RENTAL 54.81
63.00
45165 ROADRUNNER STORAGE FINANCE STORAGE-APRIL, 2001 '
45166 RICHARD ROLLINS OPEN/CLOSE/CLEAN PARKS, MARCH, 2001 936.00 ;ter
45168 S.B. COUNTY AUDITOR/CONTROLLER BOOKING FEES 1,118.04
45169 S.B. COUNTY REGISTRAR OF VOTERS NOV. 2000 ELECTION SERVICES 2,347.00 -Y
45170 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-SIGNALS, PARKS, CITY FACILITIES 3,741.40
45171 SYLVAN/IDENTIX FINGERPRINT CHECK-L. RODRIGUEZ-CHILD CARE 97.00
45172 SYSCO FOOD/SUPPLIES-CHILD CARE- 1,608.69
45173 TANYA CAHILL REIMBURSE FOR OFFICE SUPPLIES 37.45
45174 TEXACO CREDIT CARD CENTER GASOLINE-CITY VEHICLES 15.67
45176 U.S. POSTAL SERVICE POSTAGE FOR METER 1,500.00
45178 VERIZON WIRELESS MARCH, 2001 CELL PHONE-CHILD CARE 38.87
45179 WAXIE MAINTENANCE SUPPLIES 18.45
45180 WEARGUARD WORK CLOTHES SHIPPING-RETURNED JACKETS-MAINTENANCE 10.95
45181 WEST GROUP MARCH, 2001 CODE UPDATES 170.93
45183 WILLDAN PLAN CHECK FEES-HOLLYWOOD VIDEO 205.00
45184 WILSON'S FRAME-UP FRAME COUNCIL PHOTO-FERRE 42.43
45185 YOSEMITE WATER WATER-CITY FACILITIES 294.00
618142 NATIONWIDE RETIREMENT SOLUTIONS JANUARY, 2001 EMPLOYEE DEFERRED COMP CONTRIBUTIONS 9,281.17
3
CITY OF GRAND TERRACE
DATE: APRIL 12, 2001 CHECK REGISTER NO: _ - _ C0107
OUTSTANDING DEMANDS AS OF: APRIL 12, 2001
CHECK# VENDOR DESCRIPTION AMOUNT
GRAND TOTAL $57,968.12
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF
LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES
FOR THE OPERATION OF THE CITY.
LARRY RONNOW
FINANCE DIRECTOR
PENDING CITY
COUNCIL APPROVAL
CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
REGULAR MEETING - MARCH 22, 2001
A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council
Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March
22, 2001, at 6:00 p.m.
PRESENT: Dan Buchanan, Mayor
Lee Ann Garcia, Mayor Pro Tern
Herman Hilkey; Councilmember
Don Larkin, Councilmember
Maryetta Ferre, Councilmember
Tom Schwab, City Manager
John.Donlevy, Assistant City Manager
Brenda Stanfill, City Clerk
Larry Ronnow, Finance Director
Patrizia Materassi, Community and Economic Development Director
Lt. Rick Carr, Sheriff's Department
ABSENT: Jerry Glander, Building & Safety Director
John Harper, City Attorney
The meeting was opened with invocation by Mayor Pro Tern Lee Ann Garcia, followed by the
Pledge of Allegiance led by Councilman Don Larkin.
ITEM TO ADD TO THE AGENDA
CC-2001-29 MOTION BY COUNCILMEMBER FERRE, SECOND BY MAYOR PRO TEM
GARCIA,CARRIED 4-0-1-0(COUNCII.MEMBER HELKEY WAS ABSENT),to
add item 9B. Potential Litigation Grand Terrace vs. Spring Mountain Ranch to the
agenda.
SPECIAL PRESENTATIONS
2A. Woman's Club Presentation of Defibrillator to Fire Department
Pat Nix,President of the Grand Terrace Woman's Club,2173 Country Club Lane,presented
the Fire Department with a defibrillator that was purchased with a donation by a member of
the Woman's Club. She indicated that the$2,222,92 that they have left in their treasury that
was earmarked for a defibrillator will be given to the Fire Department for use of other
medical and emergency equipment that they may need. She thanked the residents of Grand
Terrace that participated in the project.
COUNCIL AGENDA ITEM 140,. 3D
J
Council Minutes
March 22,2001
Page 2
Captain John Lansing,Grand Terrace Fire Department,thanked the Grand Terrace Woman's
Club for their tremendous support of the safety of the community. He thanked the
anonymous member of the Club that was so generous to donate the funds for the
defibrillator. He indicated that the money that they have donated will go toward the Grand
Terrace Fire and Rescue Association to purchase rescue equipment for the station. He
expressed his appreciation to the community for their support. He thanked City Manager
Schwab for all of his help and support
2B. Proclamation - Alzheimer's Association 8`' Annual "Memory Walk"
Councilmember Ferre read a proclamation supporting the 8' Annual Alzheimer's
Association "Memory Walk" awareness and fundraiser to be held October 7, 2001 in
Redlands California.
CONSENT CALENDAR
CC-2001-30 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCII.MEMBER
HILKEY, CARRIED 5-0, to approve the following consent calendar items:
3A. Approval of Check Register No. CO106
3B. Ratify 03-22-01 CRA Action
3C. Waive Full Reading of Ordinances on Agenda
3D. Approval of 02-27-2001 and 03-08-2001 Minutes
3E. Reject Liability Claim GTLC-01-03 (Paul Courville Trucking)
PUBLIC COMMENT
Jeep Malone,President Empire Pageants,indicated that he would like to bring back the Miss Grand
Terrace Pageant on May 19,2001 at the Lion's Community Center. He gave a brief presentation on
his pageants and how they work. He indicated that there are several representatives from the
association in the audience that would like to talk to the Council.
Shannon Larkin, representing the High Desert, indicated that she has participated in several of the
high desert pageants and feels that the pageants are a wonderful opportunity to meet new people and
that it is a good experience. She thanked the Council for considering bringing back the Grand
Terrace Pageant.
Shawna Fore, Miss Teen Young Desert Empire, indicated that there is a lot of community service
work involved with the pageants and feels that it is a wonderful opportunity.
Christina Welsche, Young Miss Inland Empire, she indicated that she has had the opportunity to
participate in many of the Empire Pageants. She feels that it is a great opportunity and a good
Council Minutes
March 22,2001
Page 3
experience.
Jeep Malone, indicated that there is a City Coordinator that participates and he introduced Nicole
Russel from the City of Corona.
Nicole Russel,indicated that it is great honor to participate in the Empire Pageants. She introduced
J the members of the Corona Court who each spoke on behalf of and in support of Empire Pageants.
Jeep Malone, stated that he has been producing pageants for years and indicated that he is looking
forward to playing a major role in bringing back Miss Grand Terrace.
Councilmember Larkin,indicated that a Miss Grand Terrace Pageant would be a great opportunity
for the young ladies in the community.
Councilmember'Hilkey, indicated that all of the young ladies did very well this evening.
Jeep Malone, indicated that he is requesting the participation of the City and the Chamber and that
the Queens will be used and be a-welcomed part of the community. Empire Pageants funds the
pageants entirely.
NEW BUSINESS
8D. Dedication Requirements for Proposed Garage for Jefferey McConnell, 21758
Walnut Avenue
Jefferey McConnell, 21758 Walnut Avenue, expressed his frustration with the City's
Municipal Code and the financial requirements that it imposes. He requested that the
Council amend the Municipal Code to eliminate the restraints. He indicated that he does not
wish to dedicate Maple Avenue to the City.
CC-2001-31 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM
GARCIA,CARRIED 4-1 (COUNCI12VIEMBER LARKIN VOTED NO),to require
the offer of dedication prior to the issuance of a building permit, execute the
dedication along Maple Avenue and only hold the offer of dedication for Walnut
Avenue until such'time as improvements are made to the entire neighborhood and
that the street improvements or any requirement on the part of the property owner to
pay for future improvements be waived.
ORAL REPORTS
5A. Committee Reports
Council Minutes
March 22,2001
Page 4
1. Crime Prevention Committee
a. Minutes of February 12, 2001
CC-2001-32 MOTION BY MAYOR PRO TEM GARCIA,SECOND BY COUNCILMEM 3ER
HILKEY, CARRIED 5-0, to accept the February 12, 2001 Minutes of the Crime
Prevention Committee.
COUNCIL REPORTS
Mayor Pro Tem Garcia,thanked the Woman's Club for their outstanding fundraising efforts
and to the anonymous member for the donation of the money for the purchase of a
defibrillator. She questioned whether or not there was going to be a Easter Egg Hunt this
year.
Assistant City Manager Donlevy,responded that he is unsure and that he would look into it.
Mayor Pro Tem Garcia, requested an update on the fence at the Rite Aide site.
City anager Schwab, indicated that a proposal has been sent to the developer and
recommended that they put up a permanent wooden fence and then to grade the property.
The City has offered to do the work with some type of lien or security on the property. We
have not heard back from the developer at this time.
Mayor Pro Tem Garcia,reported that the line up time for the Grand Terrace Days Parade will
be at 8:00 a.m. on June 2, 2001. She reminded everyone of the Opening Ceremonies for
Little League. She thanked Community and Economic Development Director Patrizia
Materassi and Planner John Lampe for the outstanding job that they have done in
coordinating the presentations at the Riverside County Planning Commission. She attended
some of the Grand Openings that were held in town. There are some great local businesses.
She questioned who is responsible for the property where individuals are parking their cars
for sale. She requested that staff work on getting some energy conservation articles from
Edison in the newsletter for the upcoming summer months.
Assistant City Manager Donlevx, responded that he needs to meet with the City of Colton
to determine who is responsible for that piece of property. He stated that signs need to be
posted and notices need to be placed on the vehicles indicating that the sale of vehicles on
that property is not allowed.
Councilmember Ferre,suggested that Grand Terrace work with the City of Colton to possibly
landscape that piece of property jointly, which would eliminate the possibility of people
parking their vehicles for sale.
3.
Council Minutes
March 22,2001
Pale
Councilmember HiIkey,reported that Blue Mountain Coffee House has closed. He feels that
the intersection is now the blight of the town. He expressed his concern in the direction and
leadership from the Chamber of Commerce and the City that is not happening with the
businesses. He reported that Omnitrans is going to start a shuttle in town sometime in
January. It will make a fixed pass through most of the north side,of Grand Terrace down
through the Cooley Ranch area and over to Loma Linda Academy,Loma Linda Hospital,VA
Hospital and come back and the rest of the day it will be available for calls similar to dial-a-
ride. SANBAG had a meeting with the North/South Corridor group, Dennis Hannsberger
is doing a wonderful job of protecting Grand Terrace and its traffic issues. He has set up a
r meeting with Riverside County Supervisor Tom Mullins,;Eric Haley,General Manager with
RCTC, Ty Schuiling from SANBAG and Norm King from SANBAG and they are now
coordinating the 215 improvements between San Bernardino and Riverside. Once the
environmental report comes out development should follow quickly. He indicated that the
` North/South Corridor group is looking at alternatives to improve transportation between
Moreno Valley,Riverside and San Bernardino. They have commissioned a million dollar
study. There are11 alternative routes that they looked at. Route 1, Route 2,'Route 4 and
Route 6 are the only ones that they are considering.
Councilmember Larkin,thanked the Woman's Club and-commended them on the work that
they do to support the community. The Miss Grand Terrace Pageant will be on May 19,
2001 at the Grand Terrace Lions Community Center. It will be broken up into age groups
12.and under-baby,pixie,toddler and then Over 12-Young,Teen and Miss. He would like
to see involvement from previous Miss Grand Terrace Courts. Anyone interested should
contact Empire Pageants at 360-9087. He requested that the information be place on channel
3. He reported that Riverside Highland Water Co. held their annual stockholders meeting
this morning. -He indicated that through the adopt-a-school program, Riverside Highland
Water Co.has adopted Terrace View Elementary School and they had students at the meeting
with their science projects. They held an election for three of the Directors. He
congratulated Robert Best and Gale Drews that were re-elected and indicated that he was also
re-elected. He reported that 15 years ago 60%of the water was used for irrigation and today
it is less than 20%and is continually going down. 15 years ago 39.1%of the water generated
was unaccounted for,for domestic use. It is now 3.4%. In the last 15 years 55%of the pipes
have been replaced and 1 reservoir has been refurbished and 2 new reservoirs have been
built. They are working"continually to improve the system and they have a 15 year capital
improvement plan to ensure that the system has the capabilities to meet all the needs. All of
the wells currently meet or exceed health standards. There was a peak in August of 4,305
gals/min; there is a capacity of 15,720 gals/min capacity which covers all of the current
demands and future demands. For the ninth straight year there will be no rate increase. He
suggested that residents that see a significant increase in their bill, contact Riverside
Highland Water Co. to request a water audit.
Councilmember Feire,reported that she attended the annual Riverside Highland Water Co.
Council Minutes
March 22,2001
Pave 6
meeting. She feels that Riverside Highland Water Co.and Terrace View,Elementary School
has a good partnership. The adopt-a-school relationship between Riverside Highland Water
Co. and Terrace View Elementary School has been recognized by the State as an exemplary
adopt-a-school project. She had an informative tour with Lt. Carr of the Glen Helen
Program,West Valley Detention Center,Rialto Air Port and the Sheriff's Headquarters. She
thanked Lt. Carr for the tour and feels that the City of Grand Terrace is in good hands.
Mayor Buchanan,expressed his satisfaction with Lt. Carr and feels that he does a great job
of working with the community and with staff. He reported that he attended the Beauty
Gallery Grand Opening and that they did a great job. He reported that Little League Opening
Ceremonies will be held on Saturday at 10:00 a.m. at Pico Park. The Sheriff's Helicopter
will deliver him to the field to throw out the first pitch of the season. He indicated that
rolling blackouts have more effects on businesses and residents than just no power. There
is not going to be new power sources on line by the time summer rolls around,the only thing
that we can do and have to do is to conserve our electrical usage.
PUBLIC HEARING - None
UNFINISHED BUSINESS
7A. Neighborhood Traffic Management and Calming Program: Policy and Procedures
CC-2001-33 MOTION BY MAYOR PRO TEM GARCIA,SECOND BY COUNCIIIVIEMBER
FERRE, CARRIED 5-0,to authorize the establishment of a Traffic Committee and
direct staff to present a resolution including goals, duties and membership; adopt a
Resolution Establishing a Policy for Neighborhood Traffic Management and Calming
Program for Residential Public Street, and approve the Neighborhood Traffic
Management and Calming Program Handbook for use by staff in informing residents
regarding the City's Program and Policy.
NEW BUSINESS
8A. Measure "I"Five-Year Capital Improvement Program(CIP)
CC-2001-34 MOTION BY MAYOR PRO TEM GARCIA,SECOND BY COUNCILMEMBER
FERRE,CARRIED 5-0,to approve a Resolution adopting the Measure"I"Five-Year
Capital Improvement Program.
8B. Budget Hearing Dates for FY 2001-2002 Preliminary Budget
It was the consensus of the Council to agendize Upcoming Budget Priority Setting for the
second meeting in April and direct staff to provide a summary of Council's priority and a list
Council Minutes
March 22,2001
Page 7
of staff priorities to combine and prioritize.
It was the consensus of the Council to schedule a Budget Hearing for FY 2001-2002
Preliminary Budget on May 23, 2001 at 6:00 p.m.
8C. Memorandum of Understanding Between the Foundation for California State
University, San Bernardino and the City of Grand Terrace
CC-2001-35 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER
FERRE, CARRIED 5-0, to authorize the Mayor to enter into a Memorandum of
Understanding between the Foundation for California State University, San
Bernardino and the City of Grand Terrace and to designate City Manager Tom
Schwab as the staff liaison and to the Advisory Board.
CLOSED SESSION
9A. City Manager's Annual Performance Evaluation
Mayor Buchanan indicated that the Council met in Closed Session to discuss the City
Manager's Annual Performance Evaluation and that there was no reportable action.
9B. Potential Litigation- Spring Mountain Ranch
Mayor Buchanan indicated that he would be abstaining from item 9B. Potential litigation-
Spring Mountain Ranch.
Mayor Pro Tern, Garcia announced that the Council met in Closed Session to discuss
Potential Litigation - Spring Mountain Ranch and there was no reportable action.
ORDER OF ADJOURNMENT
Mayor Buchanan adjourned the City Council Meeting at 11:20 p.m., until the next CRA/City
Council Meeting which is scheduled to be held on Thursday, April 12, 2001 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
RAMD TER Community Services Department
Staff Report
CITY COUNCILITEM (XX) MEETING DATE: APRIL 12, 2001
SUBJECT: TREE MAINTENANCE SERVICES AGREEMENT
NO FUNDING REQUIRED- BUDGETED ITEM
BACKGROUND:
In October, 2000, the City Council approved a plan for the improvement of the street sweeping
activities within the City. In the report, Staff recommended the implementation of a street tree
clearance program to eliminate,obstructions from parkway trees. This has included a
solicitation for proposals from tree trimming contractors and a recommendation of a contractor.
DISCUSSION:
In March, 2000, requests were sent to approximately 20 tree contractors for quotes and prices
1
for tree trimming and removal services. Staff has received two proposals from the following
companies:
1. West Coast Arborists, Inc.
2. Exterior Enterprises, Inc.
In a review of the proposal and a checking of references, Staff is recommending a contract
with West Coast Arborists. The estimated expenditures for the.coming fiscal year is
approximately $9,000. Work will be done on a unit basis and will be coordinated between the
Staff and the contractor.
RECOMMENDATION:
That the City Council approve an AGREEMENT BETWEEN THE CITY OF GRAND
TERRACE AND WEST COAST ARBORISTS FOR THE PROVISION OF TREE
MAINTENANCE SERVICES.
FISCAL IMPACT:
The annual cost of this agreement is approximately $9,000 which is included and paid for
through the City Road Maintenance Budget (Gas Tax).
COUNCIL AGENDA ITEM NO.
CITY OF GRAND TERRI.Gt
Historical & Cultural Activities Committee MAR 2 3 2001
Minutes for March 5, 2001
GlTY CLERIC
The meeting was called to order at 7:00 p.m. by Chairman Pauline Grant. Those present were
Pauline, Ann Petta, Barbara Tinsley, Brenda Stanfill, Shelly Rosenkild, Colleen Edmundson and
Hannah Laister. Judy McBride was absent.
Secretary's Minutes for February were read and there was one addition - Shelly passed her copy
of the History Book to Barbara. Minutes were accepted on motion by Ann, seconded by Colleen,
motion passed.
Treasurer's Report: Balance in Budget $562.38, in Petty Cash $80.93.
Historical Report: Ann went over Tony Petta's Birthday Party speech, made corrections, which
Brenda will now prepare for insertion in our History Book.
Art Show Poster: Shelly will give to Brenda tomorrow for printing. We have three applications so
far.
A letter was received from Tanya Cahill regarding Grand Terrace Days Street Merchant's Fair to be
held on Saturday,June 2. A letter was also received from the Chamber of Commerce regarding our
Calendar for 2001.
Request was also received requesting our fiscal year 2001-2002 Budget:$300.00 in Office Supplies;
$900.00 in Special Dept. expense; total $1,200.00. Ann made a motion to accept this budget,
seconded by Barbara, all in favor, motion passed.
Guidelines for Country Fair and Art Show: Ann wrote up 10 items for discussion which will then
be typed up by Barbara and put into our minutes for future use.
Item 1 - Concerned who can participate: Live & work here, go to school here, go to classes here,
teach here. Barbara moved to accept, Colleen seconded, all in favor.
Item 2-Concerned profit making organizations,and literature advertising business. This was broken
down to two items-no profit making business and advertising as long as it concerns craft being sold.
Barbara made motion to accept as re-written, Colleen seconded, all in favor.
Item 3-Do entries have to be finished products? Have to be finished products. Ann made a motion
to accept, Pauline seconded, five in favor, one abstention.
Item 4-Concerned baskets which are assembled with non-craft items. It was agreed this was a craft
and Barbara made a motion to remove this item, seconded by Pauline, all in favor.
Item 5-Concerned local youth organizations selling popcorn,cotton candy,as fund raisers. Barbara
COUNCIL AGENDA ITEM NOS, 5ICE
made motion to accept this item, seconded by Shelly, all infavor.
Item 6 - Concerned political activities. This was met with a resounding no on motion by Barbara,
seconded by Pauline, all in favor.
Item 7 - Concerned Exchange Student groups. On.motion by Barbara, seconded by ! 11:ui;t,L1, 1'
item was deleted, five for one abstention.
Item 8 - Concerned non-profit organizations who meet in Grand Terrace.
Item 9 - Concerned Churches. Was added to Item 8. This was approved on motion by Barbara,
seconded by Colleen, all in favor.
Item 10 - After discussion, these guidelines may be changed, amended, or added to.
This makes a total of 8 items after two deletions. The guidelines specifically for the Art Show will
be discussed in the future.
Workshop: The members went through all the loose papers and boxes of clippings, etc. 1 hese v':
be put into order by date and then put in loose leaf binders in plastic sleeves for preservation. There
will be another workshop on Monday, March 19, at noon.
The meeting was adjourned at 8:20 p.m. The next meeting will be April 2°d..
Respectfully Submitted,
Hannah Laister
Secretary
CITY OF GRAND TERRACt
MAR 2 8 2001
CITY OF GRAND TERRACE
EMERGENCY OPERATIONS COMMITTEE CITYCLERK
Regular Meeting
MINUTES
February 5, 2001
The Grand Terrace Emergency Operations Committee met for the Regular Meeting(In lieu of a
previously scheduled, but cancelled, field trip)at the regular time in the Emergency Operations
Center at 22795 Barton Road, Building 3 at Civic Center. The meeting was called to order at 7:03
p.m. by Chairperson, Sonia Aiken.
MEMBERS PRESENT were Chairperson, Sonia Aiken, Vic Pfennighausen, JoAnn Johnson and
Robert Souter.
MEMBERS ABSENT- Richard Haubert, Hugh Forbes and Alternate, Gary Eldridge.
CITY STAFF- Liaison, John Donlevy, Assistant City Manager.
GUESTS PRESENT - Don Hough, Riverside Highland Water Company and Joe Ramos.
APPROVAL OF MINUTES of January 2, 2001 was given without opposition.
LIAISON REPORT-
a. John suggested that AC/Heating unit should be agendized for next month. (It was pointed
out that it actually had been discussed last month and was to have gone to bid.)
b. He suggested that with various problems, maybe a secondary site should be considered.
c. The Primary EOC is now in the Community Room of City Hall.
d. A possible secondary site could be developed at the Senior Center.
e. It was generally agreed that the Senior Center could function as a secondary location, but it
was felt that the existing building was essential for many reasons.
f. In any event, it was generally felt that the AC/Heat situation needs to be addressed.
g. John said that by the March meeting he will have cost of roof unit for existing
building and would like to make solid recommendation for budget.
EOC SET-UP TRAINING - r
a. There was no specific training this meeting because a field trip was originally planned.
EQUIPMENT AND FACILITIES REPORT
a. Vic indicated that the emergency food packs were quite outdated.
b. Sonia Aiken made a motion and JoAnn Johnson seconded, that food be replaced with
non-vegetarian packs.
c. The outdated food is edible and John said it would be donated to Inland Harvest.
d. All water is very old and needs to be discarded and replaced. Vic will handle?
e. Don Hough suggested that as long as water is sealed it should be ok.
f. At the March meeting the lights will be demonstrated.
COUNCIL AGENDA ITEM N0.
g. John said that the old 12-man tent is being recycled as load covers since it is a WWII
surplus, very difficult to erect and generally'impossible to use.
OLD BUSINESS - None.
NEW BUSINESS -
a. On February 20th we will have a field trip to Emergency Operations,
Communications and Aviation at Rialto.,
b. Bill Hillinger will be our tour guide..
b. We will meet at 5:45 p.m. on February 20th at City Hall and will van pool to Rialto.
ADJOURNMENT at 7;45 p.m.. Following the adjournment, Sonia, JoAnn and Vic spent 7
considerable time in the storage room discarding very old emergency supplies, reorganizing and
listing those items which need to be ordered. Vic will reorder food and Sonia will supply list of other
needs to Gail.
Respectfully submitted,
JoAnn Jo son, Secretary
FIELD TRIP FEBRUARY 20TH AT 5:45 p.m.
NEXT MEETING WELL BE MARCH 5TH AT 7 p.m.
STAFF REPORT
CRA ITEM O COUNCIL ITEM(X) MEETING DATE: April 12, 2001
SUBJECT: LEGISLATIVE UPDATE
BACKGROUND
In recognition of the severe financial situation cities are experiencing,Grand Terrace is working with
the 14 other cities of the League of California Cities Inland Empire Division on a"Legislative Task
Force." The Legislative Task Force meets monthly to develop a legislative strategy to protect local
funds and local control.The City of Grand Terrace Legislative Team members are Council Member
Garcia, Council Member Larkin, Tom Schwab and Brenda Stanfill. Council made these
appointments at the January 25, 2001 City Council Meeting.
PROPOSED GRAND TERRACE LEGISLATIVE PROGRAM
1. Give a"Legislative Update" at the first meeting of each month.
2. The Legislative Update will present:
A. Any legislation that requires action.
B. The League of California Cities"Legislative Bill Action"to be reviewed for
approval, to give form to city goals.
3. Once the City Council has taken positions the Legislative Team will follow-up with the
appropriate actions (letters, visits, etc.).
The Inland Empire Division Legislative Task Force is asking all cities to participate in the
"Legislative Action Days" scheduled for May 23-24, 2001 to show strong support for our Local
Government position. The Task Force will be having a dinner for Inland Empire State Legislators
on May 23`d
ACTION REQUESTED FROM COUNCIL
1. Approve Grand Terrace Legislative Program
2. Take a position to-OPPOSE SB910 as requested by the Legislative Task Force-Requires a
court that finds that a local government's housing element is not in substantial compliance
with the state law governing housing elements, to levy a penalty not to exceed $1,000 per
unit of the total projected housing needs for the jurisdiction, and award the plaintiff
attorneys' fees and costs.
3. Take a position to SUPPORT AB227(Longville)as requested by the Legislative Task Force
Would statutorily and permanently shift the sales tax on gas from the state general fund to
the Transportation Investment Fund created by AB2928.
4. Determine Grand Terrace Legislative message to be taken to May 23-24 Legislative Action
Days. (Example: VLF is essential to the City of Grand Terrace Budget)
COUNCIL AGENDA ITEM NOj g,L�
J
Legislative Bill Action
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The following are summaries of just a few of the legislative bills that are currently being acted upon by the
League of California Cities. The League encourages you to review the bills and contact the appropriate
committees-to demonstrate your support or opposition of issues that are important to your community. Your
assistance is appreciated.
REVENUE AND TAXATION as follows: 1) 40 percent to the STIP; 2) 20
SB 74 (Speier); SB 92, SB 94 (Torlakson); SB Percent to cities; 3) 20 percent to counties; and 4) i
93 (Figueroa); SB 810 (Ackerman). ERAF Shift 20 percent to transit (PTA). This source of predict-
Bills. These Senate bills relating to ERAF exemp- able, stable, and dedicated revenues is critical to
tions for special districts are mentioned in a our local street and road system in order to stop
feature article on page 1. Staff: David Jones, further deterioration and improve communities
Status: SenLG; Hrg-4/4, Position: Review and throughout California that are faced with pothole-
Comment. ridden streets, and roads reverting to gravel.
Staff: Natasha Fooman; Status: AsApps; Hrg-3/28;
AB 81 (Migden). Sales and Use Tax. Retail- Position: Support.
ers. Last year's AB 2412—the vetoed "clicks and
mortar' bill—has been revived in AB 81 and is now AB 754 (Mountjoy). False Claims Actions.
set for hearing. A number of businesses such as Exemptions. AB 754 exempts records or state-
Barnes and Noble have established affiliate dot ments made during the meet-and-confer process to
com organizations located outside of California and Prevent construction contract claims from being
claim exemption from collection of sales tax. used as a basis for a false claim action. This
Since the parent organization recognizes the statutory change would take away a method for
related Internet sales in accepting returns and obtaining a remedy when the law is broken. Con-
exchanges, the nexus question is clearly addressed. tact Natasha Fooman with comments concerning
With rumors circulating that WalMart (in the past this bill at 916/658-8214 or
committed to collection of sales tax on Internet foomann@cacities.org. Staff: Natasha Fooman,
transactions) may contract with Amazon.com to Status: AsJud; Hrg-4/3, Position: Review and
administer WalMart's Internet sales operations, this Comment.
bill takes on greater significance. AB 81 takes a
big step towards collecting the sates and use tax SB 106 (Sher). Abandoned Vehicles. The
on Internet sales to California residents. Staff: Abandoned Vehicle Abatement Program provides
David Jones, Status: AsRevTax; Hrg-4/2, Position: funding, in a cost effective manner, for the pro-
Support. gram costs of abating abandoned vehicles as well
as reimbursement for equipment used for the
enforcement of abandoned vehicle regulations. SB
TRANSPORTATION 106 authorizes the extension of the collection of
AB 227 (Longville). Transportation Funding. abandoned vehicle fees in increments of up to 10
AB 227 passed out of the Assembly Transportation years each, thereby extending the fee and continu-
Committee 18-0 with all committee members ous appropriation. Staff: Natasha Fooman, Status:
supporting the bill minus one abstention from SenApps, Position: Support.
Assembly Member Simitian. AB 227 would statuto-
rily and permanently shift the sales tax on gas SB 829 (Karnette). Transportation Funding.
from the state general fund to the Transportation SB 829 would change the agreed-upon formula in last
Investment Fund created by AB 2928 (Chapter 91, year's AB 2928 (40 percent to the STIP; 20 percent to
Statutes of 2000). This amount would be divided cities; 20 percent to counties; and 20 percent to
Visit the League's Official Web Site--www.cacities.org PRIORITY FOCUS/PAGE 5
Legislative Bill Action
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
transit) to increase the transit portion and reduce the exceed $1,000 per unit of the total projected
STIP, city and county portions. A reduction of housing needs for the jurisdiction, and award the
revenue as proposed by SB 829 would further exacer- plaintiff attorneys' fees and costs. This bill further
bate the shortfalls on the city;street and county road provides that in any action filed on or after Janu-
system. Staff: Natasha Fooman, Status: AsTrans, ary 1, 2002, challenging the validity of a housing
Position: Oppose. element, there shall be a rebuttable presumption of
nonvalidity of the housing element or amendment
SB 934 (Margett). False Claims Actions. if the Department of Housing and Community
Restrictions. Currently, the cross-complaint Development has found that the element of amend-
process allows the court to consolidate all disputes ment does not substantially comply with state law.
concerning certain facts together in one lawsuit. SB 910 also includes language stating the
This bill prohibits a civil action from being brought Legislature's intent to withhold state funding from
under the false claims provisions as a cross-com- any city, county, or city and county that does not
plaint in a lawsuit for breach of contract. It also have a housing element in those jurisdictions that
prohibits a civil action from being consolidated for are in compliance. Earlier versions of this proposal
any purpose with a lawsuit for breach of contract. contemplated withholding up to 40 percent of a
Please contact Natasha Fooman with your com- community's Vehicle License Fee revenue, currently
ments on this bill: 916/658-8214, or being backfilled by the state. Please have this bill
foomann@cacities.org. Staff: Natasha Fooman, immediately reviewed by your city attorney. Staff:
Status: SenJud, Position: Review and Comment. Dan Carrigg, Status: SenHou&ComDev; Hrg-4/2,
Position: Oppose.
SCA 3 (Karnette). Transportation. Motor
Vehicle Fuel Taxes. Additional Uses., Article 19 SB 1098 (Alarcon). Interim Ordinance/
of the California Constitution specifically protects Moratoriums. SB 1098 severely limits the ability
the use of gas tax as a user fee and dedicates of local governments to adopt interim ordinances
expenditures to specific transportation related and moratoriums to effectively plan for growth
purposes only. Article 19 is the lifeline for needs when the ordinance affects multifamily housing in
on city streets and county roads, which make up any way, unless the local government makes an
79 percent of California's road mileage. SCA 3 onerous and prohibitive finding based upon sub-
would open up Article 19 gas tax funds for transit stantial evidence in the record. The bill also
purposes. While SCA 3 may provide a band-aid for applies to charter cities. Last year the League,
transit's funding shortfalls, this would further opposed and was successful in obtaining a veto of
exacerbate the shortfalls on the city street and an identical bill, SB 1621 (Alarcon), which made
county road system. Staff: Natasha Fooman, the same changes to existing law, but did not
Status: SenTrans, Position: Oppose. include charter cities. Staff: Dan Carrigg, Status:
SenHou&ComDev; Hrg-4/15, Position: Oppose.
HOUSING AND LAND USE
SB 210 (Senate Local Government Commit-
Housing 910 (Dunn, Barton, Hayes and Monteith). tee). Local Government Omnibus Act of 2001.
- Housing Elements. Fines, Penalties, and Law- 5B 210 is the Senate Local Government
suits. SB 910 requires a court that finds that a Committee's omnibus bill, making technical non-
local government's housing element is not in � substantive changes to current law. Please have
substantial compliance with the state law govern- your city attorneys review this bill. It includes: a)
ing housing elements, to levy a penalty not to existing law allows the board of supervisors to
PAGE 6/PRIORITY FOCUS Visit the League's Official Web Site--www.cacities.org
�1T �
&TERR
(GRAND Community and Economic Development
Department
STAFF REPORT
CRA ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: APRIL 12, 2001
FUNDING REQUIRED $12,000.00 NO FUNDING REQUIRED
ACCOUNT NUMBER: 10-370-255 & 32-370-255
SUBJECT: Temporary Work Agreement Proposal with Virgil Barham
We have requested Virgil Barham, our recently retired' Director of-Building and Safety /
Public Works to help us manage the five (5) Grant Projects in process at this time. The
Projects include:
o Main Street Bike Lane Project- $82,000.00
o Staging Areas Bike Lane / Pedestrian Grant, along Barton and Mount Vernon
with City entry monuments - $227,000'.00
o Improvements at Iowa intersection at Main Street - $400,000.00
o Street Improvements at Vivienda and Barton,- $30,000.00
o Street Improvements at Michigan and Barton - $105,000.00
o Plus occasional review of Commerce Way Alignment as it goes through Planning
Commission and City Council Review.
Virgil Barham has accepted our proposal to work approximately 15 hours per week at
$40.00 per hour. At this time, Staff is requesting the City Council to approve proposal
so these projects can be implemented in a timely manner, and funds to be
appropriated.
RECOMMENDATION: Approve Temporary Work Proposal and Appropriate
$12,000.00 to cover contract.
PM/mb
CAMy Documents\City Council=Report-Economic Development-CCMeeting 4-12-01.doc
22795 Barton Road • Grand Terrace. California 923 L3L(1i06i062TEM NO Pa
... ............:..:..:.:..:::.::::.:......:..
�ZNtID TE CE ..: .
t CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: 4-12-01
SUBJECT: Priority Goal Setting
FUNDING REQUIRED
NO FUNDING REQUIRED X
This budget cycle,the Council has held a special Council Goals Workshop on February 27th to
outline the general Council goals for the future and how thosemight be incorporated in the
current fiscal year(2001-2002)budget. The staff has compiled its current workload and projects
to be discussed with.the Council with the goal of creating some budget priorities.
This discussion was to be scheduled for the April 261 Council meeting,however, any actions
that would come out of such a discussion would be too late for inclusion in the preliminary
budget. We have therefore moved this item up to the April 12 meeting, giving sufficient time for
inclusion in the budget. Included in the packet is a.summary of the Council priorities which we
previously sent out to each member with a request for review and comment. Mayor Pro Tern
Garcia responded and her amendments or clarifications are attached. Also included are the
departmental,duties, and the last item is a summary compilation of priorities among the 5
Council members that seem to have some-commonalty.
Most of the projects being discussed are related-to the general fund. Keep in mind during the
discussions that in the past year we have dramatically cut many programs from our budget and
only about 10%of the general fund allocation car"truly be considered discretionary. Depending
on the response from the Council we may have to prioritize funding.saving some projects for a
later date. From the budget standpoint, a budgeted expense towards a goal must be something
tangible and achievable such as a city entrance sign or park improvements.and not simply an idea
or a concept.
Staff looks forward to a meaningful discussion on Council budget priorities.
COUNCIL AGENDA ITEM lyo. ��
M etta: CITY COUNCIL GOALS
-
-Entrance to City (Identify City)
• Grand Terrace Road and Mt. Vernon
• Barton Road East
-Corner of Mt. Vernon& Grand Terrace Road(2yr??) Vista lookout
• No Used Cars
• Joint Venture Colton
-Rite Aid=Must be Cleaned
-School District-High School and restart school presentations to City Council -
Lee Ann:
-Economic Development
• Existing
• New
-CIP -Beautification
-Library/Community meetings Center-Cultural
-Community Events
• Grand'Terrace Days
-Technology-High Speed Internet Access
-Process of Communication with Residents
-School District-High School
Herman:
-De Berry Park Renovation
-Building Maintenance Civic Center, landscape and plastic walls
-Motorcycle Traffic Enforcement-Less Police Cars
-School District-High School!!!
-Communication from Staff to Council
-Less Long Range Studies
-Library
Don
-Communication#1 Priority
• External with Residents
✓ ? Offsite Meetings with Different Groups on a quarterly basis
(Council+ Staff+Sheriff for Road Show in different locations)
✓ E-mail Network, listing organizations, monthly news, etc.
✓ Web page/needs to be updated.
• Internal
Staff+Council-At least monthly City Manager Reports or quarterly
reports on,a constant basis
-Grand Terrace IMAGE
-Decide who we are-then promote vision drives the process
-Promote our City: handed out bumper stickers
7 .
ti
-Cleaning Up Grand Terrace Entrances:Barton Road and Mt. Vernon (Rite Aid, shopping
carts - Graffiti)
-Economic Development
• Need to Meet with Businesses and Residents
• Centralized Theme for All Materials (color/paper)
• Work with Chamber/Civic Groups/Churches
• Barton Road Specific Plan-Need to be Revised within the next two years
• DSL -maybe use RDA funds to build a switching station
-Legislation
• Work with other cities smaller than 20,000 people`(League - Small Cities
Forum,with small cities statewide)
-School District!!! Go beyond High School Issue of tutors.
Council+staff need to work with Colton U.S.D.
Develop Mutually Beneficial Relationships with U.S.D.
-Ask Council before use staff time for GRANTS
-Let us know staffpriorities (story of Countylbirthday cards)
Dan:
-High Speed Internet Access Technology-Pac Bell, Adelphia or others. Put messages on
web page encouraging residents to contact and request services.
-Spring Mountain Ranch Specific Plan-Major Issue
-Mt.Vernon Hill-Need to Fix
-Library (Dan's vision work toward City Center Project-public area square-with mixed
uses -with library.perhaps-.senior citizen housing)with low moderate funds project to
be led by a development team.
-School District-High School
-Cable Channel-use it more,better use of website-Create an enrollment count(?)
-Sewer Wastewater-decisions upcoming revision of agreement
• Do we want to be part of JPA
• Work with Colton on Utilities, including electrical.
Tom:
-Strive to maintain status quo of services
Ad 40 hour car/motorcycles
-Phase in beautification
NOTE.All items in italics were added from Patrizia's meeting notes.
i -
}
Lee Ann:
-Economic Development
• Existing
1. Take care of any existing issues with our businesses., Take care of any negative
history, e.g. if an item is still perceived as an issue let's clean it up if at all possible
and go on the record as having done all we could to cooperate.
2. Make sure every Grand Terrace businesses knows that we are business friendly.
a. Council Staff come up with,elements that sound/are business friendly.
3. Education/training for staff, council and community on city policies.
4. Modification/changes to policies if necessary, i.e. Barton Rd. specific plan.
• New
1. Have a comprehensive plan-for economic development and create our
management team. Give Jim Harrigan clear direction and clarify our contract
with EDS. Implement a comprehensive economic development plan that includes
high profile projects such as the"Barton/Mt. Vernon corner, freeway exposure,
town center, Spring Mountain, etc.
2. Suggest an Economic Development Advisory Committee to consist of long time
residents/business owners/land owners and such as Tony Petta;Barbara Bayus,
Bob Keeney,Barney Karger,Joe Kolherst, etc.
-CIP—Beautification
1. Keep up the good work that has been started with the street signs and the City
entrance signs. Make the city look nice by maintaining the infrastructure. Make as
attractive and beautiful as possible, e.g. the total package-in line with our goal of
making the project as pretty as possible. City entrances are a priority.
2. Lee Ann's absolute#1,top priority is a city information sign(see information
that Virgil has on file), on the corner of Mt.Vemon and Barton. It is
computerized and could be controlled from City Hall);might be called a "reader
board sign".
-Library/Community meetings Center—Cultural
1. Make a commitment to an expanded library and community/cultural center.
,a. Move forward with going after grant funds and come up with our library
vision for the city.
b. community/cultural—in the tradition of our beautiful civic center come up
with a great/good meeting place for our residents for community
recreation and a performance auditorium for plays, e.g. Terrace View
performances.
-Community Events
• Grand Terrace Days
1. Always and forever support GT Days with a parade.
2. Support all existing community events such as the Historical Committee events,
i.e.the art show, fair, and city birthday party.
3. Encourage volunteerism.
a. Develop the community young people to be volunteers- Have our,senior
citizen volunteers mentor the next generation of volunteers.
b. Accept ideas on how to introduce our senior citizen volunteers to the
younger families and youth of the community and help them become
interested in volunteering.
-Technology-High Speed Internet Access
1. Make appropriate technology available to the staff to maximize our city resources
of time and personnel. Where appropriate take advantage of technical expertise
allowing consultation fees if necessary. Make sure our city staff has the best
technology available.
2. Technology Resource Committee-consisting of residents that have expertise and
are living and working in our city.
3. High speed internet access
-Process of Communication with Residents
1. Make the most of our web site—create a clear vision of what we want our web
site to accomplish. Be realistic about what we want out of the site and do it well.
A strong use of the web site would be informing residents and,marketing outside
our City.
2. The above mentioned reader board at the corner of Mt.Vernon and Barton
3. Assist organization in moving towards better use of e-mail
4. Annual town hall meeting—invite everyone—report on latest and greatest of the
city—a very warm event—non-political atmosphere.
5. Make sure we always have an information newsletter mailed to the residents.
6. Utilize the web site and e-mail to communicate with our residents, "The GT
Network." Coordinate hardware/software for our citizens as well as basic
training; cross generation perhaps, on a volunteer basis—utilize community
youth and resource groups.
-School District-High School
1. Forge a positive relationship with the School District have a meeting by June 301h
with the School Districtbetween the Council and the School Board.
2. Look for a high school to serve our community
3. Discuss joint use and grants.
r
COMPILATION OF,PRIORITIES
1. Improve relationship with School District(5 Council Members)
a. Find a high school site in the area
b. Freeway encroachment with Grand Terrace Elementary
c. Joint use of facilities, etc.
d. Elementary-school quality(?) (1 Council Member)
Time Frame: 3-6 months
2. Pursue funds for new library: (4 Council Members)
a. Initiate interest letter
b. Follow-up process and selection'of site, etc.
3. Improve Communications: (3 Council Members)
a. Internal (City Council Members vs. Staff)Report on what we are working on to
evaluate staff priorities (Herman,Lee Ann and Don).
b. External(City Council Members and Staff vs. various groups and residents). Web page
upgrade and maintenance, as well as the Cable Channel (Dan,Lee Ann&Don).
4. Expedite High Speed Internet Services (3 Council Members: Don,Lee Ann and Dan)
5. Economic Development(Various Council Members)
a. Community Vision and Marketing Assets (Dan;Lee Ann&Don)
b. Recruitment of new businesses (Lee Ann)
c. Marketing theme with materials (Don)
d. City Center/Town Square Project(Dan&Maryetta). Community Meeting Center
(Lee Ann)
e. Assist local businesses and Chambers of Commerce(Lee Ann&Don)
f. Barton Road Specific Plan revisions within two years (Don)
g. High school-priority of five Council Members to reduce emigrations of students at high
school age and increaseproperty values(5 Council Members).
6. City Image(various Council Members)
a. Beautification, City entries, Image, Signs (Maryetta,Lee Ann, Don)
b. Clean-up: City Hall (Herman),Rite-Aid Site(Maryetta&Don), Graffitti (Don)
7. Infrastructure (1 Council Member)
a. ,Mount Vernon Hillside Rehab. (Dan)
b. Sewer and Waste water(Dan)
8. Current Planning/Regional Impacts (1 Council Member)
a. Spring Mountain Ranch Specific Plan(Dan)
9. Special Projects/Advance Planning (1 Council Member)
a. Lookout Landscape area(Maryetta)
b. Richard Rollins Park Rehab. (Herman)
c. Legislative Update (Lee Ann)
d. Signal at Barton and Honey Hill (Herman)
PWmfb
C:\My Documents\City Council\coucilgoals.lst.wpd
CITY MANAGER:
Plan and coordinate weekly staff meetings.
Plan and coordinate Council activities and travel.
Communicate weekly with Council on issues and priorities.
Balance individual Councilmember wishes with that of the remaining Council.
Recruit,train, and retain'City employees.
All functions of the Human Resources Department.
Member of the Sheriff s New Technology Committee.
Monitor reimbursement agreement for court fees with GC services.
Negotiate booking fee agreement with County.
Respond to citizen,business, developer issues and complaints.
Address Council priority items while balancing the ongoing management issues of the
City functions.
On call to Council, staff and emergency personnel 24 hours'a day; year round.
First point of contact for all media relations.
Track and respond to legislative issues affecting cities.
Research issues, gather data for recommendations to City Council.
RDA:
Prepare financing strategy to reduce housing revenue and increase general fund pass
through for Council review.
Main contact for all bond-holders,underwriters, and rating agencies on all outstanding,
- defeased, and retired City or.RDA bond obligations.
HOUSING:
Review and analyze housing purchases for bid or purchase at a variety-of venues (bank
repo,HUD, VA,private acquisition).
Identify eligible buyers; screen and recommend to RDA Board for sale appraisal.
FINANCE: -
Review and approve all.accounts payable and payroll checks.
With Finance Department create the annual budget document.
Negotiate with each department on its budget needs.
Work with financial consultants and auditors to help complete their tasks.
Review and approve financial consultants and auditors work for transmission to Council.
Invest long term portfolio. -
Invest short term portfolio with Finance Director.
PLANNING AND ECONOMIC DEVELOPMENT:
Meet with potential developers re: -development issues.
Evaluate and purchase land for RDA purposes.
04/04/01
Department of-Housing-Goals Objectivese Direction
The Community Redevelopment Agency of the City of Grand Terrace began its' program in
March of 1994. Since that time the department has acquired 39 properties for rehabilitation and,
of those purchased lots, one has been split for two houses previously sold. Another lot split is
currently in the planning stages for two more houses to be built.
These acquisitions involve monitoring dilapidated properties which may or may not be on the
market for sale; through realtors, HUD, V.A., Trustee Sales, private parties and auctions. After
the purchase is made,'a process would begin of rehabilitation inspection to prepare detailed
specifications and bid documents, advertise for bids,pre-bid conference, contract documents,
planning approval, permit processing, contract administration, quality control,inspection of work
in progress, pre-qualify buyers, loan administration and final sale.
The goal of the Community Redevelopment Agency of the City of Grand Terrace is to continue
to increase the effectiveness of this program through the placement of qualified, first time home
buyers and to continue building community pride through housing.
Current Activity and Workload
1) Compaction testing,g, geotechnical reports for Preston/Victoria lot split.
2) Prepare specifications and bid packets for 22850 La Paix and,22723 La Paix.'
3) Rehabilitation of 22846 Palm Avenue.
4) Rehabilitation of 22322 Van Buren.
5) Attendance at trustee sales at San Bernardino and Ontario court houses for the
acquisition of foreclosed properties within the city of Grand Terrace.
Goals
1) Design and develop new housing brochure for 2002.
2) Acquire 22293 Barton Road for demolition,,
3) Prepare specifications for grading 11891 Preston and 22920 Victoria.
4) Acquire 22700 DeBerry for housing rehabilitation program through bid process.
DEPARTMENT OF BUILDING AND SAFETY- CURRENT PROJECTS AND GENERAL DUTIES
CURRENT PROJECTS GENERAL DUTIES
♦ Lark Kingfisher Tract-construction of 28 tract homes ♦ Public information -Respond to telephone inquiries
pertaining to questions regarding building, electrical,
♦ 22070 Commerce Way-C-Y Development-Grading, plumbing,mechanical and code information.
street improvements and construction of a new ,
commercial building. ♦ Perform and process inspection requests for applicable
building permits.
♦ 21506 Main Street-Harris Transfer- Continuing plan
check,meetings with applicant for construction of ♦ Plan check and prepare permits for patios,block walls,
5,600 sq. ft. metal building. re-roofs, additions,remodels,pools and spas, etc.
♦ 15000 Honey Hill -American Tower-Continuing plan ♦ Code enforcement of Building&Safety violations.
check.
♦ Plan check and prepare permits for-new residential
♦ 22745 De Berry-Tacit Communications -Wireless housing, apartments, lot splits, tracts and grading
communications tower. projects.
♦ Current single family residences under construction, ♦ Plan-check and prepare permits for all commercial
- buildings, site plans,,grading plans, tenant
12715 Blue Mountain Court improvements and signage plans.
22020 Vivienda Avenue
12620 Sandburg Way ♦ Perform all field investigations. -
12640 Sandburg Way
♦ Maintain records and provide monthly and annual
reports to county, state and federal agencies on building
activity.
DEPARTMENT OF PUBLIC WORKS - CURRENT PROJECTS AND GENERAL DUTIES
CURRENT PROJECTS GENERAL DUTIES
♦ Pedestrian and Bicycle Lane Project-Phase If ♦ Coordinate plans and permits with utility companies.
♦ Street Improvements -
♦ Review plans and prepare permits for tracts and major
Barton Road and Michigan Street commercial developments.
♦ Perform all related field inspections.
Barton Road and Vivienda Avenue ♦ Maintain all original sewer, water, street improvement,
storm drain, tract, parcel maps, record of survey,
♦ .New bridge construction for Barton Road and S.P.R.R. address maps, street"lighting, signal maps including
bridge. files for all capital improvement projects.
♦ Prepare plans,♦ specifications; contract for City Signal construction for Barton Road at La Cadena infrastructure capital improvement projects.
Drive. ♦ Coordinate maintenance alert and maintenance effort
with Assistant City Manager.
C►TY '
New
ofGrand
City
Terrace
Memo
To: Tom Schwab, City Manager
From: John W. Donlevy,Jr.,Assistant City Managed.
Date: 04/04/2001
Re: Community Services Department Projects List-FY 2001-02
Attached ,for your information is a compilation of the key projects and initiatives for the Community
Services Department. Typically, many of our routine daily work is not included, however, I have
included many of the key initiatives which will occur during the fiscal year.
In Summary they include:
• Capital Projects: This includes advancement of the 5 Year CIP,.Street Maintenance and
other capital items.
• Sewer/Collection System: Completion of the sewer mapping system, which includes the
comprehensive automation,of the cleaning
g program, video inspection and the initiation of an
engineer review program.
• Storm Drain System: This will include implementation of the NPDES local program and
regional permit requirements.
• Emergency Services: Revision of the multi-hazard plan for conformance with SB 1841,
additional staff training and participation in the County-wide drill in October,2001.
• Contract Services: The continuation of the annual contract review meeting with all contract
service providers.
• Annual Maintenance Calendar: FY 2001-02 will represent the first full year of the
maintenance calendar and checklist system for our maintenance personnel.
• Child Care: Modifications to the playground, a customer survey and a management audit of
systems will occur in this fiscal year.
• Parks:Annual playground inspections and a replacement of equipment will occur.
l
• Solid Waste: In October, the City will again host ECO Day 2001 to promote waste prevention
and awareness.Additionally,we will be completing a number of programs-in conformance with _
our SRRE, HHWE and NDFE requirements in conformance with AB939. Staff will also work
with Waste Management to conduct a customer satisfaction survey.
0 Page 1
Community Services Department
FY 2001-02 Project Listing Memo
0410412001
• Code Enforcement:Continuation of existing programs and an enhancement of technology for
improved efficiency.
• DBE Program: As the City's DBE Liaison, we will be working on two major projects, the
Barton Rd. Bridge Retrofit and the Federally Funded Bike Lane Extension. A revision of our
DBE Program and revised goals will be necessary, as will annual reporting.
• CDBG: No capital projects are planned', however public services program monitoring will
occur.
• Facilities: Pico Park will see equipment replaced and the parking lot slurried; Richard -
RollinsfTerrace Hills rehabilitation has been put on the list, as well as repairs to the Senior
Center and Child Care Center.
• Training:Staff training per OSHA and.professional development will be conducted for all staff.
• Risk Management:Implementation of recommendations from the CJPIA will be implemented.
Additionally, we will work to implement an overall quality control program for all areas in the
departments jurisdiction.
If you have any questions, please do not hesitate to contact me at Extension.226.
J
0 Page 2
C1Ty
RANDTERR C Community Services Department
Projects List- FY 2001-02
PL# Program PTIect Detail Description Assignment
Capital Projects
2001-06 CIP Program Program Guide Finalize current year program and JD
Development develop implementation strategy
with other departments
Research Funding JD
Alternatives
Public Works Conference JD
2001-02 Street Maintenance Program Bid/Review Develop bid specs,bid and select JD
contractor
Award Prepare and send CC JD
Pre-Construction Meeting, TBA JD
Project List Prepare JD
Project Calendar Work with Contractor JD
2001-02 Concrete Maintenance Bid/Review Develop bid specs,bid and select JD/City
Program contractor Clerk
Agenda Report for Award Prepare and send CC JD
City-wide Inspection
Pre-Construction Meeting Set Projects
Pavement Management System Complete Mapping on GIS Develop overlay sets with Dbase
Review and Develop 10 Schedule implementation of
Year Implementation Plan Pavement repairs per PMS
Develop Budget and
Financial Projections
Implement Pavement View Transfer PMS info pavement view
Program software
Traffic Signs Complete Signview set-up Final review of Dbase list JD
Develop Replacement Review of all signs and develop
Schedule replacement program
Street Lights Develop Address listing and Code Enf.to develop address list Code Enf.
hard Mapping for all street lights
Map on to GIS Using Signview develop data base JD
and GIS ma .for Street Lights
Sewer/Collection System
Map Collection System for GIS Have Engineer,complete Complete CAD collection system to JD
mapping of system r integrate with Dbase and GIS
Research Dbase and- JD
Maintenance software
Sewer Maintenance Schedule 2001-02 Program Work with HH to implement 2001- JD/HH
` with Houston Harris 02 Maintenance Program
Video Schedule Completion of% Develop list of lines for video
Video Inspection inspection.
Engineering Review 'Develop specifications for Specifications for Engineer review JD
Engineer's analysis of of inspection reports
System
Bid Engineer Review
Community Services Department
FY2001-02 Project Listing /
Pa e2o 2
PL# Program Project Detail Description' Assignment
Manhole IdentificationAlnspection 'Schedule locating, Full project—Main Staff to locate Maint. Staff
inspection and review of all and mark all manholes
manholes
Colton Wastewater Agreement Complete negotiation of Work with Colton on new JD
revised agreement agreement
Storm.Drain System
Maintenance Develop,map on GIS for JD
Maintenance of culverts and
Drains
l
Schedule clearing of all Form Maint. Calendar,schedule bi- JD +
canals annual clearing Maintenance
- Calif. Cons.
Corps.
NPDES Prepare for Annual Report Review Computer system,generate JD
reports
Emergency Services
Multi-Hazard Plan Revision Update for SB 1841 requirements JD
Resolution adopting plan in Send Resolution to City Council in JD
compliance with SEMS Aug.
Training Schedule Sept training with Review ICS and SEMS,retrain in JD
individual departments set-up of EOC.Department review
of responsibilities.
Develop scenario for table JD
top exercise
Conduct drill with staff Schedule for October,2001
Implement E-Team Software Review and Practice Work with County EOC for practice
and training.Train staff.
EOC Generator Move and Replace fuel tank Review site with Virgil,have
concrete Contractor pour slab
EMA Grant' Submit Report and Finalize forms and send JD
Paperwork to County OES
EOC GIS Dbase Develop Access Dbase for JD
integration of Emergency
Response and GIS Mapping
Public Information Program Develop presentation for Work with Rich from RHW for JD/Rich
schools short presentation Haubert
Contract Services
Contract Review Meetings Meetings with contractors JD
Honeywell Corp HVAC
WEC Electric ' Electrical
Houston Harris Pipe Sewer
Cleaning
Malton.Construction Concrete
West Coast Arborists Trees
RF Dickson Street Sweeping
Waste Management Solid Waste
Edison International Street Lights
Peek Traffic Signal Maintenance
Central Cities Signs
Evergreen Lawn Services Gopher Removal
Avia Phones
Community Services Department
FY 2001-02 Project Listing
Pae3o3
PL# Program Project Detail Description Assignment
Legend Building Custodial-Library
Maintenance
Little League Baseball
Soccer Soccer
Otis Elevator Elevator
All Engineers Engineering
Chamber of Commerce Newsletter
County Animal Control Animal Control
County Code Enforcement Weed Abatement
,- County Health Mobile Home Code Enf
Gymnastics Gymnastics
County Library Library Contract,,
County ECD CDBG
Drug Alternative Programs Landscape Services
M&L Landscape Canal/Barton Maintenance
California Conservation CCC
Corps
Lucky Farms Pico Farm Lease
County Flood Control NPDES
County Fire Dept Station 23
County Sheriff Dept Procedures
Maintenance -
Annual Maintenance Calendar Complete Annual Calendar Using set annual calendar for all JD
with Maintenance Crew maint.
Child Care
Customer Satisfaction Survey Generate Survey,for all Work with Sandi and send
program parents
Survey Compile Survey Results Transfer to spreadsheets and do JD/Sheila
analysis of results
Annual Report Develop comprehensive JD/Sandi
report on services
Schedule site visit for, JD
Council Sandi
Management Audit Develop Staffing Plan For all 3 programs,prepare staffing JD
levels analysis to maximize Sandi
efficiency and lower costs
Budget/Fiscal Review JD/Sandi
Survey of local centers Sandi
Develop financial.and- JD/Sandi
organizational strategy
Parks
Playground Inspections .Karen review of parks Safety evaluation of all locations JD
Solid Waste
Eco Day 2001 Park Event for all Waste Produce 1 day event in October to JD
Programs highlight waste prevention.
SRRE/NDFE/HHWE Implementation "Residential and Commercial Complete implementation of
Programs
Survey Request customer survey Request from WM as per franchise JD/Dean
Ruffridge
1
Community Services Department
FY2001-02 Project Listing
Pa e 4 of 4
PL# Program Project Detail Descri tion Assignment
Code Enforcement
Dbase Review and Updatee Update format and reports JD
from Dbase
DBE Pro ram
Program Review Work with Engineer JD
Goal Setting and transmittal Generate annual goal and To Caltrans JD
submit for all projects
Bridge Project Management and Review and generate reports To Caltrans JD,f
reporting
Bike Lane Project Review and generate reports
Report Submittals To Caltrans JD
CDBG
Program Monitoring Review Library,County.and JD
Shoppin 4 Seniors
Facilities
Pico Park Slurry Parking Lot and Schedule JD
surrounding
Replacement of broken Schedule JD
picnic equipment
Scoreboard Removal Work with Little League JD
Inspection of facility JD
Richard Rollins Park Development Plan Project JD
Drain in SW corner(Avila)
Lighting for field-Musco Improve security and field lighting JD
Proposal to meet LL standards MUSCO
Senior Center
Floor Repairs Schedule JD
Review electrical bills Per Honeywell-review utility bills JD/Christie
cont.
Exhaust fan for Kitchen Contact County Nutrition Program JD
Child Care Center Playground Repair Schedule JD/Sandi
Civic Center
Training
Maintenance Safety Video training with CJPIA Video JD/Roni
series Mike
E-Team JD Gail
Supervision-Mike Send to supervision class
Defensive Driver Class Send all Class II drivers
Child Care Emergency Response Work with Sandi on Child care JD/Sandi
emergency pan/training
CPR/First Aid Certifications Sandi
Community Services Department
FY 2001-02 Project Listing
age 5 o S
PL# Program Project Detail Description Assignment
City-wide Injury/Illness Program Karen
Risk Management
Injury/Illness Complete manual JD
Safety manual JD
Training CS Staff
Inspection checklists JD
Facilities Inspection Program JD
Schedule Fire Inspection JD
Fire Extinguishers JD
Parks Playground Inspections JD
Inspection Checklists JD
ROW Inspections Route and Checklist JD
Maint.
Inspections Same
Fleet Inspections Checklists JD
Perform Fleet inspections Mike/
Maint..
Ongoing Projects
Bi-monthly Meetings with Staff Meet with Staff
Monthly Reports Receive reports from Staff
and develop monthly report
for CM
Clerical support Project Policies and Procedures for
clerical support of Assistant
City Manager
Service Monitoring Drive arounds and meetings
with contractors
{
Community and Economic Development Department r_'Tr
' RAMD1ERR C
MEMO
DATE: APRIL,6, 2001
TO: THOMAS SCHWAB, CITY MANAGER
FROM: PATRIZIA MATERASSI, DIRECTOR
COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT
RE: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT
WORKLOAD AND PRIORITIES FOR FISCAL YEAR 2001-2002
CURRENT PLANNING ENTITLEMENT DIVISION
This division is responsible for case processing; permit coordination and environmental
reviews with the ultimate goal of protecting resources for future generations, enhancing
the "built environment" and improving quality of life in Grand Terrace.
o Process a total of 200-250 planning cases.
o Respond to approximately 4,500 planning/zoning/phone and counter inquiries.
o Track and issue approximately 150-200 building permits plan checked by the
Building and Safety Department.
o Review as needed all regional scale projects, which negatively impact Grand
Terrace quality of life.
• Please refer to the following attached materials for typical workload`and specific
priorities:
■ John Lampe's Current Planning Projects (Attachment 1).
■ Steven Cumblidge's Current Planning Projects (Attachment 2).
■ Michelle Boustedt's Daily/Weekly Tasks (Attachment 3). -
• Department Operations Task - Restructure Department filing system; including
scanning of official case files, reorganization of general files and files'in Director's
Office to expedite research and development processing. Please,refer to the
following attached materials for priorities related to this task:
■ Steven Cumblidge's "Office Clean-Up" (Attachment 2)
■ Michelle Boustedt's Special Projects (Attachment 3)
o Process Richard Rollins Park Plans for Planning Commission review, as
applicable. (9b)
(Letter-#)=Key to City Council Priorities in Attachment 5. Page 1 of 7
ADVANCED PLANNING DIVISION
This .division is responsible to maintain and update City development law, such
as the City General Plan, Zoning Code and any other document regulating
development in the City:
Upcoming Projects for 2001-2003
o Complete Studies:
➢ Infrastructure Study for Main Street special area.
➢ Ordinance regarding Non=Licensed Residential Care Facilities.
➢ Procedure for Business Licenses.
o Preparing to submit, a General Plan Amendment for realignment of
Commerce Way from .Michigan to Main Street.
o Reviewing Consultant's Noise Element Study for the preparation of Noise
Element of the_City General Plan.
o Complete 8 General Plan Elements provided proposals for new Planning
Intern and General Plan consultant are approved.
o Conduct workshops to streamline permit processing:
➢ Proposal for new single-family units to be reviewed administratively.
Revise Second family unit regulations.
➢ Review the Barton Road Specific Plan per General Plan Task (5f)
Force recommendations and other concerns.
o Discuss fees for new development and General Plan maintenance.
o Revisit the Non-conforming- use and the requirement for installation of
street improvements-policy interpretations.
o Yearly code alterations.
• Please refer to John Lampe's "Advanced Planning Projects-near term and
longer term" (Attachment 1) for a complete list of Advanced, Planning
Projects. (50
f ,
(Letter-#)=Key to City Council Priorities in Attachment 5. Page 2 of 7
TRANSPORTATION /AIR QUALITY DIVISION
The Usual workload of this Division/function involves:
o Coordinate Civil Engineering and Traffic review of development projects.
o Develop and monitor the City's Measure I Capital Improvement Program
(CIP) and the Regional transportation Improvement Plan (RTIP), and
respond to call for projects for the State Transportation Plan (STP)
funding.
o Negotiate with adjacent jurisdictions on common transportation/traffic
issues.
o Preparation of Grants for road. improvements, safe routes to school and
bike .lanes. Related to_ISTEA-.CEMAQ,. TEA,_Article .3 and. other funding.,
sources.
o Assist Project Management by . Building and Safety of grant
implementations.
o Monitoring of activities, expenditures and grant-applications related to the
AB2766, Air Quality funds.
o Liaison with SANBAG on the Comprehensive Transportation Plan (CTP),
Congestion Management Plan, (CMP) traffic counts monitoring, Goods
Movement, County Bicycle Master Plan, Census 'Redistricting, State
Housing Law issues, and support to City Council Representative.
Upcoming Projects 2001-2003
o Coordinate with Building and Safety for the bid process to construct
bicycle staging areas along Barton,Road and Mount Vernon Avenue, and
complete the bike lane on Main 'Street ($300,000 bike grant with
monument signs at city entries). (6a) ,
o Coordinate with Building and Safety for the bid process for two Measure
Projects, Barton at Michigan and at Vivienda Streets.
o Coordinate with Buildingand Safety,-
y, the County of Riverside and the City
of Colton, for implementation of the grant for the improvement of the Iowa
Street intersection at Main Street.
o Revisit the Measure I program in connection with development of a
Citywide CIP.
o Citywide CIP: Prepare a spreadsheet with all city transportation, capital
improvement projects; it's description, technical prioritization score, and
estimated cost to be combined with the Street Maintenance Program of
the Community Services Department into a Citywide Capital Improvement
Program. (9a & 9d) & (7a) This will include:
(Letter-#)=Key to City Council Priorities in Attachment 5. Page 3 of 7
■ Measure I Projects
■ Bike Lane Projects - current and master planned
■ Intersection Improvement Projects
■ Projects listed in the RTIP
■ All projects in the City Circulation Element of the General Plan
o Develop a separate CIP tracking system for circulation and traffic signal
fees adopted in February of 2000.
`-� o Work with businesses and property owners along Barton Road between
Mount Vernon and Canal to resolve traffic safety'issues.
o Pursue State infrastructure funding for Grand Terrace High Tech Business
Park west of Michigan between Van Buren and Main Street, including
funds to build Commerce Way.
o Coordinate with -the County of Riverside and the City of Colton-for traffic
impacts from the Spring Mountain.Ranch Specific Plan, (8a) including:
■ Mitigation Measures Program for the Mount Vernon Area to be the
basis for the MOU.
■ MOU for the Traffic Mitigation Fee.
■ Preliminary design/environmental clearance for grade separation at
Main Street.
(Letter-#)=Key to City Council Priorities in Attachment 5. Page 4 of 7
ZONING CODE`ENFORCMENT DIVISION/FUNCTIONS
o Closure of approximately 50 cases of pending zoning complaints and
provide code interpretation and support to City Code Enforcement Officer.
o Initiate transfer of responsibilities to the new Code Enforcement Officer by
developing a list of types of cases to be transferred.
MANAGEMENT & GEOGRAPHIC INFORMATION SYSTEMS MIS/GIS
This division is responsible for computer,network and stations maintenance and
upgrades, and for all other high technology support citywide. Next year's
priorities are:
o Significantly improve information available at the, planning counter
computer in terms of databases available in other departments, such as
Building and Safety/ Public Works and Public Services. This will expedite
permit processing further and help "Economic Gardening". (3b)
o Install Zoning Analyst Software to facilitate project analysis and,review.
(3b)
o Install cit
ywide e-mail and fast Internet access. (3a)
o Provided proposal for a new Planning Intern is approved, and EDS
contract is renewed, take over development and maintenance of the
economic section of the City Web Page. Also, our skilled staff would have
enough time to redesign the entire web page if desired. (3b)
• Please refer to Attachment 4 for Dragos Barbu's workload and priorities,
and Steven Cumblidge's "MIS Section" and "Digital Project" in Attachment
2.
(Letter-#)=Key to City Council Priorities in Attachment 5. Page 5 of 7
ECONOMIC DEVELOPMENT
This Division/function focuses on the provision of fundamental infrastructure and
conditions for businesses to prosper,; on the recruitment of new retail
development and the creation of jobs.
The overall Economic Development strategy is:
o Be prepared(data collection and ongoing update)
o Get the word out(marketing and recruitment)
o Provide the conditions ("Economic Gardening" and infrastructure).
o Complement the regional economy(liaison and participation on regional
leadership organizations such as IEEP, CALED, SANBAG, and others).
"Economic Gardening" means assistance in, technology, resources and
infrastructure provided to., 'those small businesses='gazelle's", which have
potential to grow significantly and in a short period of time.
Upcoming Protects:
o Continue writing articles for "Blue Mountain Outlook". (3b)
o Update City Profile Brochure-after census data has become available. (3b
& 5c)
o Advertise all technology and information available at City Hall for
assistance of small businesses: ("Economic Gardening"). Work with
"gazelles" on a one-on-one basis.
o Prepare three (3) target magazine ads during the next year. (5a)
o Prepare an ad for the Inland Empire Film Commission and negotiate
potential films for Grand Terrace. (5a)
o Attend two (2) trade shows with the IEEP. (5a & 5b)
o Attend the Palm Springs ICSC Conference to market Grand Terrace. (5a
& 5b)
o Restructure our in-house recruitment program and leads follow-up. (5b)
o Work with the Chamber of Commerce to restart the, Business
Development Committee Meetings.,(5e)
o Continue supporting Jim Harrigan of. EDS for one more year. (5a & 5b)
■ Focus on CM area close to the freeway for construction materials
and supplies, outdoor recreational vehicles, and other mid-size
retailers. (Heavy retail tax procedures).
■ Continue working on the La Mesa RV Dealership project until
closure.
■ Continue working on retail recruitment for Barton Road.
(Letter-#)=Key to City Council Priorities in Attachment 5. Page 6 of 7
■ Conduct one (1) more Retail Recruitment Forum for local business
by July, 2001. (3b)
o Continue working with Developer of Rite Aid.
o Hire a consultant to develop plans for the proposed library in connection
with our City Center Project. Pursue funds from different sources,
including the State Infrastructure Bank Funds for downtown revitalization.
(2b & 5d)
o Work on proposal to City Manager and City Council for RDA Architectural
Grants for our local businesses, for fagade remodel, night lighting and
landscaping. We want to make a "visible" change on Barton Road as part
of the overall "Grand Terrace Beautification Project". (6a)
o Provided the proposal for a new Planning Intern is approved, Community
and Economic Development Department could take over the development
and maintenance of the Economic Development section of the City Web
Page. Also, we have staff with the skill to redesign the web page as
council desires. (3b)
o Hire a consultant to develop a Specific Plan for our High Tech Business
Park in the Southern California Edison Farm Property, including
infrastructure plan for the industrial area as a whole.
o Please refer to Steven Cumblidge's "Economic Development" Attachment
2.
Attachments:
1. John Lampe — Current Planning /Advanced Planning
2. Steven Cumblidge— Current Planning / Economic Development/ MIS
3. Michelle Boustedt— Daily/Weekly/ Monthly/ Special Projects
4. Dragos Barbu — MIS / GIS Division
5. Compilations of City Council Priorities, (Under Development)
(Letter-#)=Key to City Council Priorities in Attachment 5. Page 7 of 7
LIST OF PROJECTS, CURRENT & FUTURE
John Lampe
CURRENT PLANIVING PROJECTS:
1. Preparing a letter for Lee Swertfeger assisting him in interpreting the conditions of
approval for CUP 99-01, SA 99-05 for the trailer sales and improvements,on his site at
12438 Michigan Street approved by the Planning Commission on 1/18/01
2. Finishing up Lot Line Adjustment for Bill Keeney. Working with Willdan on plan check
of documents and Bill Addington, engineer of record. Helping Bill Keeney come up with
draft language for"reciprocal access and-parking agreement."
3. Reviewing documents as relates to Spring Mountain Project. Performing other activities
related to reviewing this project in Riverside County, i.e., setting up meetings, attending
hearings,writing letters,reviewing.environmenta ,documents, etc.
4. CUP 99=04A=3 filed by United Strategies to modify'the old American Modular CUP 98-
04 to allow more time, 5 years, to put in various improvements required by the original
- grant. Public hearing has been scheduled on April 19"before the Planning Commission.
5. SA-01-04 filed by United Strategies to modify conditions imposed under Administrative
SA-00-01 to allow 5 years to complete various on and off-site improvements for a 5600
square foot metal building at 21506 Main Street.. Public hearing scheduled before the
Planning Commission.on April 19"'.
6. SA-01-02 filed by United Strategies to.permit a pallet yard at 215 16 Main Street.
Recently,the applicant submitted materials in order to make the application complete.
Need to review updated materials for completeness. If complete, will set for public
hearing before the Planning Commission.
7. CUP 90-06-R7 filed by Tyson Voll to extend the life of the K&M raceway. Scheduled
before the Planning Commission on May 17`1.
8. Monitor landscaping for the 28 homes approved for Lark-Kingfisher including the release
of the $1,50.0 deposits required for delaying the installation of the required, front yard
landscaping.
9. Complete plan check for SA-95-14,the-Ali Yasin minimarket expansion; attempting to
resolve issues regarding.landscaping and required lot line adjustment.
1 of 4
ATTACHMENT 1
10. Complete plan check for American Tower; help developer/contractor in interpreting
conditions imposed by City and also to resolve access issue to top of Blue Mountain.
11. Complete plan check for Tacit Communication to comply with revised site plan desired
by City Council. Working with applicant on appearance of wrought iron gates and
screening.
12. Prepare procedures for noticing public hearings before both the Planning Commission
and the City Council. Prepared draft of procedures; need to discuss with both the
Director and City Attorney.
13. Working with Norm Simpson on his desire to revise the layout of the spaces of his
mobilehome park, the Grand Barton Mobilehome Park on Grand Terrace Road. This has
involved extensive research, contact with the County, meetings and numerous letters to
Mr. Simpson. Awaiting his filing of the required Administrative Site and Architectural
Review application._
14. Proposed off-site subdivision signs for Lark-Kingfisher. Have asked Bill Lilly to provide
detailed site plans of each location as to where proposed signs to be located. He has
indicated that since houses are selling so well may not need off-site signage.
15. Review status of business license/Home Occupation Permit(HOP) for Stonewood
Construction at 22135/22145 De Berry(Gary and Corrine Robinson). Need to determine
next step.
16. Preliminary Review for Swiffcomm Communications. Awaiting discussions between
Swiffcomm and P &E Investments regarding assigning rights of original specific plan.
17. Prepare environmental review/documents for proposed Barton Road median strip
(presently unscheduled).
18. Prepare reports as required for AB 2766 Programs.
19. Provide input to and liaison with Finance Department regarding Business License Tax
issues.
20. Review Zoning Code to make sure that all amendments have been included in Code
ADVANCED PLANNING PROJECTS-NEARER TERM..
1. Participate in the preparation of the Multi-species Habitat Conservation Plan for the San
Bernardino Valley Area. Participate in discussions held on the preparation of the
2 of 4
' I
MSHCP held by the County and the Planning Directors of the 14 cities which signed the
MOU for the preparation of the MSHCP.
2. Provide input and analysis regarding any changes to the City'-s Business License review
process.
3. Proposed changes to City's Fee Ordinance as it pertains to Planning Fees and General
Plan Update and maintenance. Awaiting decision on whether workshops/study sessions
will be held with the City Council regarding this matter.
4. Prepared a draft ordinance on residential service facilities to control certain types of
residential care facilities including"sober living"houses. Need to report back to the
Planning Commission on the City Attorney's review of this issue.
5. Prepare Draft Noise Element, review draft technical noise study prepared by consultant.
Set up public review schedule including workshops with Planning Commission and
public hearings before the Planning Commission and City Council
6. Infrastructure Study for 21496, 21506 &21516 Main Street. Awaiting input from City
Attorney on how we should proceed. Present to the City Council as background data only
or conduct a public hearing before the City Council.
7. Preparing materials and possible draft ordinance for"second units" for Planning
- Commission workshop on 5/17/01.
ADVANCED PLANNING PROJECTS-LONGER TERM*:
1. Continue Needed Update to City's General Plan(staff to draft or provide liaison with
consultants):
-Land Use Element
-Urban Design
-Infrastructure
-Conservation
-Housing(Mandatory Update)
-Safety
-Socioeconomic
-Strategic
-Parks and Recreation
2. Revise and Update the Barton Road Specific Plan.
3 of 4
3. Revise Zoning Code as follows:
-Proposed Code amendment to allow administrative review of single family residential
structures without requiring a public hearing.
-Proposed Code amendment to allow office use in the C2.
-Proposed Code amendment to amend B.R.S.P. to allow offices on the first floor in
Village Commercial.
-Proposed Amendment to redefine the definition for non-conforming use for single family
residential without covered parking to require a garage with major remodeling or
upgrade.
CURRENT/DAILYDUTIES:
1
1. Assist as needed in issuance of building permits. Provide liaison with Building
Department to resolve plan check problems.
2. Assist as needed public counter.
3. Provide assistance and training to staff including new Planning Commission secretary. (�
4. Answer some general incoming calls regarding planning and zoning questions.
ECONOMIC DEVELOPMENT& TRANSPORTATION:
Provide assistance as needed.
* =Future Projects
4 of 4
Steve Cumblidge,Planning Technician
Community and Economic Development Department
List of current, on-going and potential future projects.
April 3,2001
Public Counter and Phones
Four hours of counter coverage every day
Zoning inquiries (1-3 per day)
Building permit processing (1-3 per day)
Land use reviews (1-3 per day)
Home occupation permits (1-3 per week)
Review of business license applications (1-3 per week)
Update of Zoning Code handouts (36 handouts to be reviewed, revised and reformatted)
Update of application forms (14+application forms)
Continue integrating GIS at front counter for public information(1-3 maps printed daily)
Training other staff to use GIS at counter,
Maintain and enhance quality of other handouts and information(as needed)
Current Planning Protects
Chevron project:
File Nos. SA-01-03,E-01-02,BRSPA-01-01, CUP-01-01,V-01-01,V-01-02,V-01-03,V-01-04:
Site and Architectural review of a 1,348 square foot service station/food market,with related
environmental review, Conditional Use Permit,amendment to the Barton Road Specific Plan,and
four variances from specified development standards,located at the southwest corner of Barton
Road and Mount Vernon Avenue. Tentative schedule—PC 4119, CC 5124. Tasks as follows:
Planning Commission report composition(8— 10 pages plus graphics)
City'Council report composition(2 -4 pages)
Plan Check of construction plans (30-50 plan sheets to check—2 to 3 times)
Monitor construction activities (3 months of near daily site visits)
Close file
C-Y Development project:
File Nos. SA-00-11, E-00-12: Site and Architectural review to construct an 11,781 square
foot office, salesroom and warehouse for wholesale building supplies in the City's
Commercial Manufacturing District, located at 22070 Commerce Way. PC approved
October 2000. Tasks remaining as follows:
Plan Check of construction plans (40 plan sheets to check— 1 to 2 times to go)
Monitor construction activities (weekly site visits for 2 to 3 months)
Close file
ATTACHMENT 2.
1 of 2
Other current planning/development projects as assigned
Advance Planning Projects
Provide assistance as needed to General Plan Update (8 elements to be completed)
Economic Development
Restructuring of business recruitment process
Sending response packets to economic development leads (3-5 per month)
Follow up calls to leads (3-5 per month)
Evaluate IEEP trade show leads initiate calls to businesses appropriate to G.T. (+/-600)
Develop economic development web page(s) (3 to 9 interactive web pages) *
Organize economic development materials/displays in council conference room
Produce advertisements as needed (produced 4 advertisements in year 2000)
Evaluate effectiveness of past year's advertising in terms of quantity and quality of leads
Office clean up/Streamline permit process
Continue filing and organizing office
Prepare all 1997 and 1998 files for closing(73 files)
Prepare all closed files for archival scanning (approximately 500 +/-files)
Format all scanned conditions of approval for linkage to GIS/Zoning Analyst to
streamline permit process (+/- 500 documents to scan and format)
Geographic Information Systems—MIS/GIS Division
Developing map layers (layer w' information and photos on 100+/-major buildings)
Updating map layers as needed
Acquisition and interpretation of year 2000 census data
Design and production of maps for CEDD (made+/- 30 detailed maps/graphics in 2000)
Preparing for use of Zoning Analyst(large amount of data formatting needed)
Preparing for incorporation of GIS onto City web site (format data for ArcIMS software)
Assist with development of City's GIS program direction
Digital City Project *
Establish and maintain economic development web page(s) (3-9 +/- interactive pages,
provided a planning intern is hired) *
Assist with update of City web site (Digital City)
Format zoning code for web (36 documents/150 pages to format for web)
Format application forms for web (approximately 100 pages) *
Incorporate maps/GIS onto web site (unknown quantity at this time)
Note: * =future projects
2 of 2
2001 Projects-Daily/Monthly/Special Assignments '
Planning Secretary- Michelle Boustedt
DAILY TASKS
Due Date Project/item Action Status
AM/PM Pick up/Distribute faxes and internal • See Fax/City Clerk-Fax/Accounting/Mail Box-Copy Center-Mail Ongoing
correspondence Box-Accounting
AM/PM Process Planning Files Ongoing
AM/PM Answer Phones/Route Calls/Take Ongoing
Messages
AM/PM Counter Help • Greet any/all persons who approach counter Ongoing
• Direct as required
• Answer questions/provide materials when/if able
• Maintain Counter Log
• Secure Planner to assist individuals
• Complete Intake,-Log, distribute, file any/all•PC forms that do
not require a Planner.
AM/PM Permit Processing • Call applicant to advise requirements called out in Permit Ongoing
issued by Building and Safety
• Review"Permit Pending" File on the 1st of each month
o , Place call to non respondents
o Issue"Permit Will-Expire in 30 Days" Letter
o Purge Permits 1st of each month
o Stamp all documentation "Expired"
o File Permit Routing Slip and copy of
o Building•Permit in 2"d Floor File Room
o Forward all-other documentation to Building/Safety
AM/PM Planning Staff Support Copy, file and mail any/all documents as required
AM Check Planning Calendar Take action as noted Ongoing
AM Check Tickler File Distribute/take action as required Ongoing
PM MAIL -• Open and date stamp each item Ongoing
• Distribute to appropriate staff
• Journals require review/copies of specific articles/routing as per
policy
• 'Post all outgoing mail as directed by Director<and Planners
PM Office Closure Turn off downstairs: Copier, Risograph, Postage Meter, Ongoing
Overhead Music
• Turn on: Night Phone System
ATTACHMEN] 3
Page 1 of 5
2001 Projects—Daily/Monthly/Special Assignments
Planning Secretary— Michelle Boustedt
WEEKLY/BI-WEEKLY/MONTHLY TASKS
Due Date Project/Item Action Status
1 of the Post Planning Calendars . Remove prior month; Prepare and post following month ie. 8/1 Posted March and April
Month Prepare Planning Calendar post 911 Calendars
As required Public Hearing Notices . Prepare notice per SOP March Meetings have been
• Contact City News cancelled
• Verify Publication
• Post per SOP
• Approve Payment
• File per SOP
As required Planning Commission Packets . Assemble and Deliver March Meetings have been
cancelled
As required Planning Commission Meeting . Set-up Council Chamber and equipment March Meetings have been
• Record process/take notes cancelled
• Break down following meeting
As required Planning Commission Agenda Recap Prepare Agenda Recap March Meetings have been
• Present to Director for Approval cancelled
• Distribute per SOP
As required Planning Commission Follow-up Prepare Minutes March meetings have been
• Present to Director for Approval cancelled
• Process per SOP
Page 2 of 5
2001 Projects—Daily/Monthly/Special Assignments
Planning Secretary— Michelle Boustedt
SPECIAL PROJECTS Updated 04/05/01
Assigned Due Date Project/item Action Status
3/29/01 On-going 'Purge Old Files • Planning Commission Meeting Minutes: 2+years
can be put into archive boxes and stored in
outside storage
• Chronological Files: 2+years can be thrown out.
3/29/01 On-going Chronological Files Set-up • Make sure files are made for-each month of this
year in the chronological file drawer.
3/29/01 On-going Economic Development Files . Review purple EDD Files in Patrizia's Office
• List all files above and give list to Patrizia.
• File files in the black file cabinet opposite of the
publications files.
3/29/01 On-going Economic Development Room . Take inventory of what is in the room and create a
list for Patrizia.
3/29/01 On-going Miscellaneous Office Supplies in Storage . Check with Pat to see if the colored paper inside
-Closet of the closet is our own stash.
• Ask Pat what ever happened to the shelving that
was to be put into the storage closet.
• Work on a bid for the storage closet: California
Closets, etc.
3/20/01 On-going File Closings • Continue closing files then file upstairs.
3/29/01 On-going Air Quality File Drawers . Label File drawers
0 Separate Air Quality Elements Files from the
AB2766 Files.
• Organize files by year.
3/29/01 On-going "General Plan Files • Label the General Plan Files in the black file
cabinet.
3/29/01 On-going "Planning Library"or"Credenza Inventory" . Check the computer to see if there is such a list.
list. . If not, then go through-each room (Patrizia's and
John &Steve's)and make list.
3/29/01 2000 Schedule-a clean-up day. . Once above has been completed, meet with
Patrizia to see when it would be a good day to
schedule a Friday clean-up day.
3/29/01 2000-01 Director's Files Organization/ • See attached_ List...
Office Clean-up
Page 3 of 5
2001 Projects—Daily/Monthly/Special Assignments
Planning Secretary— Michelle Boustedt
SPECIAL PROJECTS —CONTINUED
DIRECTOR'S OFFICE FILES ORGANIZATION/CLEAN-UP PROJECT
Due Date Project/item Action Status
2001-02 Director's Office Files Organization/ . Review Boxes on the floor.
Clean-up . File any files that belong upstairs
• Check for inventory list of books for credenza in computer. If no
list found, make one and give to Patrizia for her review.
2001-02 Room Clean-up (Patrizia's Office) Clean Carpets
Staff Team Effort Clear and dust credenza
• Reorganize credenza files
Page 4 of 5
2001 Projects—Daily/Monthly/Special Assignments
Planning Secretary — Michelle Boustedt
UNSCHEDULED PROJECTS
Assigned Due Date Project/ Item Action Status
Develop updated Policies and Procedures -Review existing policies/procedures
Planning Secretary Position -Develop proposed policy/procedure outline
-Present Outline to Director for comment
-For each proposed policy/procedure, develop
"rough" based on current usage based on personal
observation and staff discussion
-Present"rough" policies/procedures to Director for comments
-Compile finished policies/procedures to Director
Retail Recruitment Forum Assist Director in all aspects of preparation
(2 completed, 2 to go) -Develop mailing list
-Develop flyer
-Develop letters
-Post on Web Site and announce on Channel 3
-Mail to proposed attendees
o Brokers
o Local Business People
-Prepare for Meeting
-Breakdown following Meeting
-Transcribe proceeding
Develop Notepaper/Cards for Director -Check stock and re-order if necessary
Update application checklist -Review checklist
-Gather data
Update Reviewing Agencies List -Review checklist
-Gather data from surrounding cities
Page 5 of 5
LIST OF CURRENT,ON-GOING AND POTENTIAL FUTURE PROJECTS.
APRIL 4,2001
DRAGOS BARBU,MIS
"P-r6j6q,-- 'S t L cfi atu§� a1e5tA on,
Servers Periodically full backup and maintenance is done for Novell server.
upgrades and data A partial backup it is done for the NT server.
transfer Downloading and test, from the Novell's Internet site, patches and fixes.
Other patches are to be applied and tested to all servers. *
Server's System software and hardware troubleshooting and reconfiguration to be
done. *
The NT server requires a backup tape and software to be installed.* A periodically
full backup it is required to be done as soon as possible.*
To install a KVM switch in order to eliminate the need of multiple keyboards,
monitors and mice in the Server Room.*
To identify and label every network cable in the Server's room and create a
connection database based on computers location.*
Daily computer and Maintain and troubleshoot the City's workstations and resolved hardware�and
network maintenance: software problems.
Provide instruction to users for the operation of all types of computer equipment.
Provide operational support such as the printing of accounts payables (EDEN
software) etc.
Maintain and configure banking software: Business Connect for Finance.
Configure and maintain the XEROX machine.
Configure and maintain the TCP/IP through out the City.
To install and configure new software.*
The network switch from Building and Safety has been replaced with a hub, for
further test. It will have to be replaced by the new switch.*
To install and configure new computers for Finance and CEDD.
To do a reinstallation and reconfiguration of all the software on the workstations with
the most problems.*
Software Periodically upgrade of West Applications (Premise Research Software), Data Quick
Upgrades Property Pro, Parcels map and its databases.
Periodically User's software upgrades and patches installation.
Software Staff Support: Help staff with new software training.
Email system To install and configure a new internal Email system.*To install and configure each
user on a Email server.*
Fast Internet Access. To assist and maintain the installation and the functionality of a fast internet access
For City Hall Staff.*To install and configure a Proxy server.*
ATTACHMENT 4
Anti-virus
Maintenance:
Check the Internet sites for the Virus Protection software and for any new upgrades
and applied them to the Novell.5.1 and NT servers.
Maintain an Anti-Virus program, "Inoculate It" by Computer Associates, "McAfee",
"Norton Antivirus"for all PC's and servers."
GIS Projects: To create maps as:
General Plan and Zoning maps.
To update the Parcel map database and Census information on an ongoing basis.
Residential Care Facilities maps, *
CRA Housing Activity map for Building and Safety,
Updating the GIS basic layers for CEDD on an ongoing basis.
To assist Nobel in installing, configuring and maintaining the ArcPad and the
Geobrowser software in order to provide services at the counter.
To install and configure the ArcInfo Server and Client version and ArcIMS in order
to assist and help in developing the GIS Web Site. *
To attend SANBAG's and ESRI's user meetings in order to improve our services to
the public. *
I To provide assistance for archival scanning for filing system reorganization for
- planning case file.*
To update the Zoning Analyst and resolve the errors.
To assist Community Services in developing and integrating the sewer project in
order to provide services at the counter.*
To assist Building and Safety in updating their mapping index system while
transferring the maps into the new file cabinets. *
Rewiring Project: To assist and test the installation of a Data Line for Community Room and the
Council Chamber.*
Education/Training: To keep up with Microsoft's and Novell's software and technology changes.*
To take English classes to make sound presentations.*
1
Note: *potential future
projects.
F:\...assignments...
� 2of2
i
MEMORANDUM
To: Tom Schwab, City Manager
From: Brenda Stanfill, City Clerk
Date: April 10, 2001
Subject: City Clerk Department Activities and Priorities
The City Clerk Department general responsibilities include the following:
• Coordinate preparation of the meeting agendas; maintain minutes and recordings of
meetings
• Plan and direct the publication, filing,indexing, and safekeeping of official records of city
Council proceedings; record and certify City Council Ordinances and Resolutions;
maintain the municipal code
• Research and retrieval of records as requested by Council, Staff and the public
• Plan, organize, and administer municipal elections
• Serve as Filing Official for all forms required by the Fair Political Practices Commission
• Responsible for covering all general incoming phone calls
• Serve as Secretary/Treasurer for the League of California Cities Inland Empire Division;
•
prepare agendas and minutes, maintain rosters, maintain division checking account• Assigned to the League Inland Empire Division Legislative Task Force
Update City Web Site
• Update Government Access Bulletin Board (Channel 3)
• Coordinate City articles for the Chamber of Commerce monthly newsletter
• Responsible for the proper posting and publication of legal notices for public hearings,
bids, etc.
• Coordinate with project managers on bidding process; public opening of bids
• Staff Liaison for the Historical & Cultural Activities Committee
• Maintain records for keys to City facilities
• Coordinate annual appreciation event for city volunteers
Priorities Include:
• Upgrading the Municipal Code.for availability on the Internet
Improve Web Page
City of Grand Terrace
Finance Department
Memorandum
To: Tom Schwab
From: Larry Ronnow
Subject: Finance Department Activities and Priorities
Date: April 9, 2001
As you are well aware, our Finance Department is faced with all the activities and
reporting requirements of a full service city, with the exception of contracting out sewer
billing, payroll processing and the accounting related to-in-house police and fire
functions.
However, with a staff of two, I handle much more of the technical accounting than I
would in a larger city, including bank reonciliations and all monthly, quarterly and annual
journal entries, excluding those relating to payroll, (which are done by Christie )
In addition to the specialized accounting, I also have the following duties.
• Assemble and publish the annual budget
• Coordinate and prepare finance records for interim and final City and Agency audits
• Assist Measure I and Gas Tax auditors
• Provide information to Vavrinek Trine Day for quarterly treasurer's reports
• Provide information to Rosenow Spevacek Group for annual redevelopment
Statement of Indebtedness
• Provide information to Rosenow Spevacek Group for the annual redevelopment
report
• Provide information to State Controller's auditors for annual Street Report
• Provide information to DiCrinis and Co for special city manager projects
• Coordinate with the Building& Safety Director and Addington Engineering on the
Barton Bridge project reimbursement process
• Function as finance contact with Sheriffs Department and general manager at
Riverside Highland Water
• Update fixed assets records
• Provide specialized reports to Council, Manager and Staff as required
• Supervise and train staff
My staff handles the following duties:
• Cashiering and bank deposits
• Weekly cash receipt accounting ,
i
o Monitor daily bank balance for cash flow
• Business license issuance and renewal
• Purchase order preparation
• Accounts payable
• Timesheet preparation and system input
• Answer and/or refer incoming phones
• All related filing and retrieval of records
In terms of measurable output, the following represents typical'volume for a twelve-
month period:
• 1600 computer generated accounts payable checks
• 350 manual accounts payable checks
• 415 purchase orders
• 623 business licenses (new and renewal)
• 160 yard sale permits
• 1667 payroll.checks issued
• 71 W-2's
• 721099's
Priorities include:
• Upgrade of budget and accounting software for $60,000 in FY2001-2002. Current
version will no longer be supported after 7/1/01
• Compile and distribute inclusive City Purchasing Manual
• Upgrade local area network to include interoffice e-mail capability and on-line
departmental budget preparation