08/23/2001 O "
GRAND TEftR CE <. "August 23; 1 2�� :-
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C-ITY„O.F' GRAND -TERRACE "
Dan
Bgchanan.,,
1 Mayor -
CRA%CITY:_COUNCIL
Lee-Anti Garcia'
.Mayor`Pro_Tem i ='.REGULAR_ MEETING - "-
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CITY OF GRAND TERRACE
COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS AUGUST 23, 2001
GRAND TERRACE CIVIC CENTER 6:00 P.M.
22795 Barton Road
- THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990.IF YOU
REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL,THE CITY CLERK'S
OFFICE.AT(909)`824-6621 AT LEAST 49,110-URS PRIOR TO THE MEETING.
IF YOU-DESIRE TO ADDRESS THE,CITY COUNCIL.DURING THE MEETING,OTHER THAN UNDER PUBLIC
COMMENT,YOU ARE ASKED TO TLEASE COMPLETE A REQUEST TO SPEAK,FORM,AVAILA13LE AT THE
ENTRANCE,AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON.BY-THE MAYOR AT
THE APPAOPRIATE,TIME:
* Call to Order-
* Invocation-
* Pledge of Allegiance-
* Roll Call-
STAFF t COUNCIL
AGENDA ITEMS ` RECOMMENDATION ACTION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 08-09-2001 Minutes Approve
2. Check Register CR0116 Approve
3. Defease 1993 Series B Bonds Authorize
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL MEETING
1. Items to Delete
2. SPECIAL PRESENTATIONS
A. School District Presentation-Dennis Byas
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
noncontroversial. They will be acted upon by the Council at one time
without discussion. Any Council Member,Staff Member,or Citizen
may request removal of an item from the Consent Calendar for
discussion.
1
A. Approval of Check Register C0116
B. Ratify 08-23-2001 CRA Action -
1 a
COUNCIL AGENDA
08-23-2001 TAGE 2 OF 2
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
C. Waive Full Reading of Ordinances on Agenda j
D. Approval of 08-09-2001 Minutes Approve i
E. Authonzation to go to Bid - Palm Avenue Storm Drain Authorize
Reconstruction is �.
F. Participation in Federal Surplus P IopertyProgram Approve
4. PUBLIC COMMENT
5. ORAL REPORTS
A. Committee Reports
Crime Prevention Committee
1. �
a.' Minutes of July 9,2001 Accept
b. Vacate Alternate Committee Member Position Vacate
(Forbes) i
B. Council Reports
6. PUBLIC HEARINGS-None
7. UNFINISHED BUSINESS-None
8. NEW BUSINESS a
A. Consolidated Capital Improvement Program
9. CLOSED SESSION-None
ADJOURN
I '
THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON
THURSDAY,SEPTEMBER 27,2001.�
AGENDA ITEM REQUESTS FOR THE 09-27-2001 MEETING
MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S
OFFICE BY NOON 09-20-2001
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PENDING C R A APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING-AUGUST 9, 2061
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in
the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,
on August 9, 2001 at 6:00 p.m.
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PRESENT: Dan Buchanan, Chairman
Lee Ann Garcia,Vice-Chairwoman
Herman Hilkey, Agency Member
Don Larkin,Agency Member
Maryetta Ferr6, Agency Member
Tom Schwab,Executive Director
John Donlevy, Assistant City Manager
Brenda Stanfill, City Clerk
Larry Ronnow,Finance Director
Jerry Glander,Building& Safety Director
Lt.Rick Carr, Sheriff's Department
ABSENT: Patrizia Materassi, Community and Economic Development Director
John Harper, City Attorney
APPROVAL OF 07-12-2001 MINUTES
CRA-2001-3 5 MOTION BY AGENCY MEMBER LARKIN,SECOND BY AGENCY MEMBER
FERRE, CARRIED 4-0-1-0 (AGENCY MEMBER HILKEY WAS ABSENT), to
approve the July 12, 2001 Community Redevelopment Agency Minutes.
CHECK REGISTER CR0113, CR0114, AND CR0115
CRA-2001-36 MOTION BY VICE-CHAIRWOMAN GARCIA, SECOND BY AGENCY
MEMBER LARKIN, CARRIED,4-0-1-0 (AGENCY MEMBER HILKEY WAS
ABSENT), to approve check register CR0113, CR0114, and CROI 15
APPROPRIATION FOR CONTINUATION OF CONSULTING SERVICES WITH
KEYSER&MARSTON
CRA-2001-37 MOTION BY AGENCY MEMBERFERRE,SECOND BY VICE-CHAIRWOMAN
GARCIA,CARRIED 4-0-1-0.(AGENCY MEM 3ERHILKEY WAS ABSENT),to
appropriate $7,600 for the Continuation of Consulting Services with Keyser &
Marston for on-going financial services being provided in support of La Mesa RV
and for one-third of the cost of a Grocery Market Demand Analysis to support the
CRA AGENDA ITEM HO.
Community Redevelopment Agency Mmutes
August 9,2001
Page 2
Town Square Project.
CLOSED SESSION'-REAL ESTATE NEGOTIATIONS (22723 LA PAIR)
Chairman Buchanan announced thafthe Community Redevelopment Agency met in Closed Session
to discuss Real Estate Negotiations at 22723 La Paix and that there was no reportable action taken.
Chairman Buchanan adjourned the Community Redevelopment Agency Meeting at 7:10 p.m.until
the next CRA/City Council Meeting scheduled to be held on Thursday,August 23,2001 at 6:00 p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
Pi -,_NGNG C R A APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
DATE: AUGUST 23, 2001 CHECK REGISTER NO: CR0116
OUTSTANDING DEMANDS AS OF: AUGUST 23, 2001
CHECK# VENDOR DESCRIPTION AMOUNT
13736 ARROWHEAD CREDIT UNION TRAVEL;STORAGE CONTAINER ACCESSORIES, MISC. 841.68
13741 NORM REEVES DODGE PURCHASE 2001 DODGE DURANGO 23,889.80
45823 DAN BUCHANAN AUGUST AGENCY STIPEND 150.00
45825 CLEANING SERVICES JULY OFFICE CLEANING-BLDG & SAFETY/HOUSING 120.00
45827 DRUG ALTERNATIVE PROGRAM MONTHLY LAWN SERVICE-REHAB HOUSES 80.00
45828 MARYETTA FERRE' AUGUST AGENCY STIPEND 150.00
45832 G.T. COMMUNITY SOCCER CLUB LARKIN AUGUST AGENCY STIPEND DONATION 150.00
45833 LEE ANN GARCIA AUGUST AGENCY STIPEND 150.00
45836 HERMAN HILKEY AUGUST AGENCY STIPEND 150.00
45844 RAMIREZ APPRAISAL SERVICE APPRAISAL FEE-22723 LA PAIX 275.00
45845 ROTO-ROOTER CAMERA/DIG/CLEAR MAIN LINE-22850 PALM 455.80
748527 U.S. BANK TRUST N.A. AUGUST BOND PAYMENT 23,368.12
n
TOTAL U%780.20
G) I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY
M REDEVELOPMENT AGENCY LIABILITIES WE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE
Z EXPENDI FOR THE OPERATION THE AGENCY.
a
THOMAS SCHWAB
AGENCY DIRECTOR
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CRA ITEM ( X ) COUNCIL ITEM ( MEETING DATE: August 23, 2001
SUBJECT: Defease 1993 Series B Bonds
FUNDING REQUIRED
NO FUNDING REQUIRED X
In 1993 the Redevelopment Agency of the-City of Grand Terrace issued its Community
Redevelopment Project Area Refunding Tax Allocation bonds Series A and Taxable Tax
Allocation Bonds Series B. The bonds were issued to advance refund the 1986 Certificates of
Participation, fund certain housing programs and obligations, repay a loan from the City to the
Agency,to finance certain redevelopment activity and pay cost of issuance.
Approximately$5.5 million dollars of the original proceeds are still on hand. Because the
Agency has not identified projects to be funded, it is staffs recommendation that some of the
proceeds be used to defease a portion of the outstanding Series B bonds. "Defeasing;the bonds"
is a legal mechanism that requires that federal securities be purchased and placed into an
irrevocable escrow with the bond trustee. The interest and principal of the federal securities is
used to pay debt service on the bonds held in escrow. Beacause of the escrow, the defeased
bonds are no longer a legal debt of the Agency.
The Series B bonds were issued on a taxable basis due to tax law considerations. In addition,
they can not be prepaid prior to their maturity. Series B bonds mature each year on September 1,
from 2001. Because the interest on the bonds is taxable,their interest rate is higher than the
Series A bonds. The Series B bonds have an interest rate of 7.2%. Federal securities that match
the debt service dates of the Series B bonds have interest rates ranging from 3.39%to 5.5%.
Because of this differential in rates,the cost of-the escrow is greater than the amount of Series B
bonds that will be escrowed. The cost of the escrow is approximately $5,080,600. Funds to
purchase the escrow will come from the following sources:
Excess funds in Redemption Fund $58,800
Excess funds in debt Service Reserve $454,000
Funds on hand $4,567,800
CRA AGENDA 17 No. ,J
The refundingwill reduce the amount of excess cash available to the a eric but will also retire g , y, tare
debt in a like amount less financing costs. There will be less cash immediately for projects but
more cash flow in the future due to no longer needing to make debt service on the Series B
bonds.
STAFF RECOMMENDS:
COUNCIL AUTHORIZE STAFF TO TAKE ALL ACTIONS NEEDED TO USE
APPROXIMATELY $5,080,600 EXCESS CASH TO DEFEASE SERIES B TAXABLE
BONDS.
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PENDIN, _3Ty
COUNCIL APPROVAL
CITY OF GRAND TERRACE
DATE: AUGUST 23, 2001 CHECK REGISTER NO: C01 16
OUTSTANDING DEMANDS AS OF: AUGUST 23, 2001
CHECK NO. VENDOR DESCRIPTION AMOUNT
13736 ARROWHEAD CREDIT UNION TRAVEL, VEH. REPAIR, STAFF LUNCH, MISC. 2,827.21
13738 MICHAEL LUNGREN LOCAL MILEAGE FOR INSPECTIONS 83.84
13739 RICHARD ROLLINS JULY OPEN/CLOSE/CLEAN PARKS 936.00
13740 THOMAS SCHWAB BIRTHDAY BONUS 1 50.00
13742 PUBLIC EMPLOYEES RETIREMENT SYS. PERS FOR PAYROLL END 8/3/01 35.34
13743 SO. CALIFORNIA EDISON COMPANY ELECTRICITY-STREET LIGHTS,.SR. CENTER, PARKS 5,120.43
45823 DAN BUCHANAN AUGUST COUNCIL STIPEND 250.00
45824 CALIFORNIA DEPT. OF TRANSPORTATION FRWY SIGNAL MAINTENANCE & EL'ECTRICITY COST 145.16
45826 DATA TICKET, INC. JUNE PARKING TICKET SERVICES 100.00
45828 MARYETTA FERRE' AUGUST COUNCIL STIPEND 250.00
45829 FOX OCCUPATIONAL MEDICAL CENTER PRE-EMPLOYMENT PHYSICALS 132.00
45830 J. R. FREEMAN COMPANY OFFICE SUPPLIES 188.57
C
.00
45831 G.T. AREA CHAMBER OF COMMERCE JULY LUNCHEON-B. WHITLEY ONATION 100.00
45832` G.T. COMMUNITY SOCCER CLUB LARKIN AUGUST COUNCIL STIPEND D
z 250.00
0 45833 LEE ANN GARCIA AUGUST COUNCIL STIPEND 151.51
F 45834 GREENWOOD'S UNIFORM COMPANY CITIZEN PATROL UNIFORMS 2,251.25
a45835 HARPER & BURNS LLPN JULY LEGAL SERVICES RENDERED
G) 45836 HERMAN HILKEY AUGUST COUNCIL STIPEND 250.00
45837 INTERSTATE BRANDS CORPORATION BREAD PRODUCTS -CHILD CARE 25.27
45838 JANI-KING OF COLTON AUGUST CLEANING-CHILD CARE 859.00
45839 DON LARKIN AUGUST COUNCIL STIPEND 150.00
45840 LEAGUE OF CALIFORNIA CITIES GRASSROOTS START-UP DUES JULY-DEC., 2001 747.00
45841 LITTLE RED SCHOOL HOUSE TINY TOT SUPPLIES 299.80
z 45842 MIRACLE MILE CAR WASH WASHES AND OIL CHANGES 6.00
-0 45843 OMNI COMPUTER PRODUCTS PRINTER TONER CARTRIDGE 86.63
45846 S.B. COUNTY CENTRAL MICROFILM MAPS-RECORD OF SURVEY 00-127 5.27
CITY OF GRAND TERRACE
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CHECK REGISTER.NO: C0116
-- ---------------------- -----------
DATE: AUGUST 23, 2001
OUTSTANDING DEMANDS AS OF: AUGUST 23, 2001
CHECK NO. VENDOR
DESCRIPTION AMOUNT
45847 S.B. COUNTY SHERIFF AUGUST CONTRACT SERV./4TH QTR 2000-01 OVERTIME 93,038.50
122224
.0
45848 SAN BERNARDINO COUNTY SUN RECRUITMENT AD FOR PART-TIME CLERICAL 1 . 4
45849 SOUTHERN CALIFORNIA GAS COMPANY NATURAL GAS-CNG VAN & CITY FACILITIES 160.7
45850 STAPLES CREDIT PLAN OFFICE SUPPLIES
53
45851 SYLVAN/IDENTIX FINGERPRINTS-BUTLER-CHILD CARE 97.00
FOOD-SUPPLIES-CHILD CARE 1,180.61
45852 SYSCO- - -- -" 825.00
45853 VAVRINEK TRINE DAY & COMPANY JUNE, 2001 ACCOUNTING ASSISTANCE 9.03
45854 WAXIE JANITORIAL SUPPLIES
45855 XEROX CORPORATION MAINTENANCE/USAGE COST ON XEROX 5345 153.57
GRAND TOTAL $111,046.30
1 CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY
LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE
OPERATION OF THE CITY.
THOMAS SCHWAB
-- - - - -- -- - -- - --- -- - - - --- - ---- - -
CITY MANAGER
2
PENDING CITY
CITY OF GRAND TERRACE COUNCIL APPROVAL
CITY COUNCIL MINUTES
REGULAR MEETING- AUGUST 9, 2001
A regular meeting of the City Council of the City of Grand Terrace was called to order in'the Council
Chambers, Grand Terrace Civic Center,22795 Barton Road, Grand Terrace, California, on August
9, 2001, at 6:00 p.m.
PRESENT: Dan Buchanan, Mayor
Lee Ann Garcia, Mayor Pro Tem.
Herman Hilkey, Councilmember
Don Larkin, Councilmember
Maryetta Ferr6, Councilmember
Tom Schwab, City Manager
John Donlevy, Assistant City Manager
Brenda Stanfill, City Clerk
Jerry Glander,Building& Safety Director
Larry Ronnow, Finance Director
Lt. Rick Carr, Sheriff's Department
ABSENT: Patrizia Materassi, Community and Economic Development Director
John Harper,City Attorney
The meeting was opened with invocation by Councilmember Don Larkin, followed by the Pledge
of Allegiance led by Mayor Pro Tern Lee Ann Garcia.
SPECIAL PRESENTATIONS
2A. Special Recognition-Richard Rollins
Mayor Buchanan read a Commendation on behalf of the City of Grand Terrace for
Richard Rollins for his exemplary professional performance that he has provided to
the City of Grand Terrace and extending the warmest wishes and sincere thanks for
a job well done. He presented Mr. Rollins with the Commendation and a gift
certificate as a token of thanks.
Richard Rollins, expressed his appreciation to the Council for the recognition.
2B. Proclamation- Safe Kids Summer 2001
Mayor Pro Tern Garcia read a Proclamation proclaiming"Safe Kids Summer 2001"
in the City of Grand Terrace.
COUNCIL AGENDA ITEM N0 3T)
l
Council Minutes
August 9,2001
Page 2
Mayor Buchanan presented the Proclamation to Linda Riley from the Children's
Network.
Linda Riley, Children's Network, thanked the Council for the support and indicated
that they have speakers available to give presentations and that she provided
materials on the campaign.
Mayor Pro Tern. Garcia requested that information be given'out to local groups and
organizations that the Children's Network has speakers available to give
presentations.
CONSENT CALENDAR
CC-2001-73 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER
FERRE, CARRIED 5,0, to approve the following consent calendar items:
3A. Approval of Check Register CO113, CO114, and CO3!115
3B. Ratify 08-09-01 CRA Action
3C. Waive Full Reading of Ordinances on Agenda
3D. Approval of 07-12-2001 Minutes
3E. Reject Liability Claim GTLC-00-02 (Machain)
3F. Continuing Appropriations for FY 01-02
3G. Resolution to' Direct Collection of Delinquent Sewer User Fees on San
Bernardino County Tax Roll 2001-2002
3H. Travel Authorization '
PUBLIC COMMENT
Dick Rollins,22797 Barton Road,requested that someone look into posting speed limit signs
on Canal Street from Mt. Vernon Avenue to where it connects to Barton Road.
ORAL REPORTS
5A. Committee Reports
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1. Historical and Cultural Activities Committee
a. Minutes of July 2, 2001
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CC-2001-74 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER
FERRE, CARRIED 5-0, to accept the July 2, 2001 Minutes of the Historical and
Cultural Activities Committee.
Council Minutes
August 9,2001
Page 3
2. Crime Prevention Committee
a. Minutes of June 11, 2001
CC-2001-75 MOTION BY COUNCILMEMBER FERRE, SECOND BY MAYOR PRO TEM
GARCIA, CARRIED 5-0, to accept the June 11, 2001 Minutes of the Crime
Prevention Committee.
COUNCIL REPORTS
Mayor Pro Tern Garcia,reported that she attended the League of California Cities Executive
Forum for Mayors and Councilmembers and that the League is going forward with CSAC
on an initiative that will come up in November 2002 that will help local government
resources. She also reported that Governor Davis signed the Budget and that most of the
items for local government stayed in tact.
Councilmember Hilkey, congratulated the girls 13-14 softball for winning the local
tournament. He shared notes from Thomas Jefferson from when he wrote the Declaration
of Independence. On the North South Corridor between Moreno Valley and San Bernardino
County, the Committee has narrowed it down to a couple of options. They are hoping to
accomplish a tunnel through part of it. He stated that as the project progresses he will keep
` -- the Council informed. Coming through SANBAG has 3.5 million dollars tagged for the
environmental study of the 215 South. The environmental study that came from Riverside
and the intersection of the 60, 91, and 215 freeway in Riverside has not come in yet and is
holding up the•process. 2.5 million dollars has been designated for the upgrade of the Union
Pacific Railroad.
Councilmember Larkin, reported the Chamber will be having their mixer luncheon on
August 25, 2001. He questioned whether individuals have been ticketed for cars parked in
the street during street sweeping times.
Assistant City Manager Donlevy,responded that they have issued a few citations.
Councilmember Larkin,thanked Richard Rollins for everything that he does for the City of
Grand Terrace.
Councilmember Ferr6,reported that she attended the Mayors and Councilmembers Executive
Forum in Monterey. She attended all of the sessions and throughly enjoyed them and is
thankful for the opportunity. She gave an overview of the sessions that she attended.
Mayor Buchanan,extended on behalf of the Council thoughts and prayers to Community and
Economic Development Director Patrizia Materassi and her family.
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Council Minutes
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August 9, 2001
Page 4
PUBLIC HEARING -None
UNFINISHED BUSINESS -Nonek
NEW BUSINESS
8A. CALED Workshop Proposal
CC-2001-76 MOTION BY COU1CILMEMBER LARKIN,SECOND BY COUNCILMEMBER
FERRE, CARRIED 5-0, to approve a CALED Workshop as a first step in the
development of the Grand Terrace Community Economic Development Plan.
CLOSED SESSION -None
ORDER OF ADJOURNMENT
Mayor Buchanan adjourned'the dity,Council Meeting at 6:40 p.m.until the next CRA/City Council
Meeting which is scheduled to be held on Thursday, August 23, 2001 at 6:00 p.m.
} CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
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m Community Services Department
Staff Report
COUNCIL ITEM (XX) MEETING DATE: AUGUST 23, 2001
SUBJECT: PALM AVE STORM DRAIN: AUTHORIZATION TO BID
FUNDING REQUIRED
BACKGROUND:
In February, 2001, a significant erosion of soil occurred at the Palm Ave. Storm Drain which is
located east of the Westwood Street. The erosion effected a 50 foot section of the storm pipe,
completely washing the pipe and slope away.
The pipe requires repair prior to the beginning of the upcoming rainy season.
DISCUSSION:
Staff has,prepared specifications and estimates for the repair of the pipe and hillside. The project will
f include a reconstruction of both the hillside and the re-installation of the pipe and down drainage. The
estimated project cost is $35,000,
In FY 2000-01, a storm culvert repair project was scheduled for Canal St. in the amount of$52,000.
Staff purposely held this project.in anticipation of utilizing the funds for this repair. Staff is requesting
that the City Council appropriate $35,000 from the Canal Street project to covet the costs of this
repair.
A breakdown of the costs includes $31,000 for the repair of the hillside and $4,000 for project
management. The project will be managed through contracted services with Virgil Barham.
RECOMMENDATION:
That the City Council:
1. Authorize GTB 2001-02 PALM AVE STORM DRAIN REPAIR; and
2. Authorize an appropriation of$35,000 to the project.
FISCAL IMPACT:
Appropriation of$35,000.
COUNCIL AGENDA ITEM N®e 3E
RAND TE C
Community Services Department
Staff Report
COUNCIL ITEM (XX) MEETING DATE: August 23, 2001
SUBJECT: PARTICIPATION IN FEDERAL SURPLUS PROPERTY PROGRAM
NO FUNDING REQUIRED
BACKGROUND:
Under State and Federal guidelines, the City of Grand Terrace is eligible to participate in
the Federal Surplus Property Program. Under said program, the City can receive surplus
property (vehicles, furniture, equipment) at no or minimal cost.
DISCUSSION
The City has participated in this program in past years, however, our eligibility is in need
of renewal. The recommended resolution officially designates personnel to acquire
property and enter into the necessary agreements on behalf of the City of Grand Terrace.
STAFF RECOMMENDATION:
That the City Council approve the Eligibility Renewal Application for the Federal Surplus
Property Program..
FISCAL IMPACT:
None by this action-
ATTACHMENT
Renewal Application Form
COUNCIL AGENDA ITEM NO�,?F
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ciiState of California Department of General Services Gray Davis,Governor
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PROCUREMENT DIV1S,10N
Materials' Management Program
7`01 Burning Tree Road, Suite 1 0 Fullerton, CA 92833
Telephone:;(714) 449-5900 • Fax: •(714) 449-5917
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July 11, 2001
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GRAND TERRACE CITY OF
22795 BARTON ROAD
GRAND TERRACE CA 92313 '
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To Whom It May Concern: ;
According to regulations governing the Federal Surplus Program, all donee organizations
must renew their eligibility periodically.
Because our records indicate updated eligibility for your organization has not been
accomplished in some time, we request that you complete the attached renewal
application form and return it to usj within sixty (60) days from the date;of this letter.
Failure to respond within that time'will result in automatic cancellation from the program.
When your completed form is returned to us, only those names listed thereon will be
considered current. All previous authorizations of personnel will be rescinded.
If you have any questions, or additional time is required for completion of the form, please
contact Pat Wargo at (714) 449-5914. !
Sincerely,
Lori Tomita
State Agency for Surplus Property
Attach.
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State of California SASP Form 201-A 3/9;
Department of General Services
,State Agency for Surplus Property
701 Burning Tree Rood ELIGIBILITY RENEWAL APPLICATION
Fullerton, CA 92633 (714)449-5900 FEDERAL SURPLUS PROPERTY PROGRAM
Name of organization CITY OF GRAND TERRACE Telephone(909)824-6621
Address 22795 BARTON ROAD City GRAND TERRACE CountySAN BERN ZIP 92313
Organization is a:
PUBLIC AGENCY X NONPROFIT AGENCY
A. Conservation J. Private Education `
B. Economic Development K Private Health
C. Education L. Older Americans Act for Sr. Citizens
D Parks and Recreation M. Homeless Program
E. Public Health
F. Public Safety
X G. 2 or more listed
H. Other (includes NOTE: Categories J—K—L—M
library/museums) Number of sites
1. Homeless Program Enrollment or number of clients served
RESOLUTION
"BE IT RESOLVED by the Governing Board, -,R by the Chief Adaiinisrative Officer of those
organizations which do not have a governing board, and hereby ordered that the official(s) and/or
employee(s) whose name(s), title(s), and signature(s) are listed below shall be and is (are) hereby
authorized as our representative(s) to acquire federal surplus property from the California State
Agency for Surplus Property under the Terms and Conditions listed on the reverse side of this form."
NAME—(Print or type) TITLE SIGNATURE
THOMAS SCHWAB CITY MANAGER
MI CHART, MJT,T.TNS MAINTENANCE CREW LEADER
\ LARRY RONNOW DIRECTOR OF FINANCE
PASSED AND ADOPTED this day of 19 by the Governing Board of
by the following vote:
Ayes: Noes: ; Absent:
I, ,Clerk of the Governing Board of
do hereby certify that the foregoing is a full,
true, and correct copy of a resolution adapted by the Board at a meeting thereof held
at its regular place of meeting at the date and by the vote above stated, which resolution is on file in
the office of the Board.
(Signed)
OR
AUTHORIZED this day of 19 by:
Name of Chief Administrative Officer
(Signed)
FOR STATE AGENCY USE
Application approved. Application disapproved:
Comments or additional information:
Date: Signed:
(Title)
CITY OF GRAND TERRACE
CRIME PREVENTION COMMITTEE CITY OF GRAND TERRACE
Regular Meeting
MINUTES A U G 14 2001
July 9, 2001
CITY CLERK
The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Senior
Center, Grand Terrace, California at 1800 hours.
MEMBERS PRESENT: Chairperson Philomene Spisak, JoAnn Johnson, Vice Chairperson,
Claire McElwee,Dottie Raborn, and Dick Rollins.
MEMBERS ABSENT: Lewis Neeb(out of town) and Hugh Forbes
CITY STAFF/SHERIFF'S DEPT: Tanya Cahill, Sheriffs Service Specialist and Lieutenant Rick Carr.
GUEST PRESENT: Bob Stewart, Citizen Patrol member
AGENDA: The agenda was reviewed by the members present. Motion was made
by Claire McElwee to accept as written with Dottie Raborn making
the second. The motion carried.
MINUTES: The minutes of the meeting of June 11 were distributed to the
members present for their review and approval. JoAnn Johnson
made the motion to accept as written with Claire McElwee making
the second. The motion carried unanimously.
CORRESPONDENCE: No correspondence received.
BUDGET: Dottie Raborn reported that $63.78 had been spent out of the
Committee's budget leaving a balance of$4,969.87.
UNFINISHED BUSINESS: There were discussions regarding forms of senior swindles and types
of computer crime being perpetrated and what measures that can be
taken to avoid these types of criminal activity.
Tanya Cahill gave a report on various burglaries being perpetrated
with the City primarily being car theft and burglaries.
NEW BUSINESS: Philomene Spisak reiterated the fact that the Committee still needed
two more members to bring the Committee's Membership up to the
required amount.
It was reported that 253 hours of patrol time had been completed by
the Citizen Patrol for the month of June.
There being no further business to discuss the meeting was adjourned at 1920 hours.
Respectfully submitt
d9i- tOLLINS
Recording Secretary j
COUNCIL AGENDA ITEM NO
COMMITTEE REQUEST FOR
CITY COUNCIL ACTION
COUNCIL MEETING DATE: 23 AUGUST 2001
COMMISSION/COMMITTEE: CRIME PREVENTION
- DATE :AUGUST 8, 2001
PROBLEM:
1. A MOTION WAS MADE TO VACATE THE ALTERNATE POSITION
OF HUGH FORBES FOR UNEXCUSED CONSECUTIVE
ABSENCES.
2. ACCORDING TO CITY GUIDELINES, THREE CONSECUTIVE
UNEXCUSED ABSENCES IS GROUNDS FOR DISMISSAL.
3. ALTERNATE POSITIONS HAVE RECENTLY BEEN REDUCED
FROM THREE POSITIONS TO TWO POSITIONS.
PROPOSED ACTION:
WE REQUEST THAT THE COUNCIL ACCEPT THE CRIME
PREVENTION COMMITTEE RECOMMENDATION FOR VACATING
THIS POSITION AND THAT MAYOR DAN BUCHANAN PREPARE
A LETTER TO MR. FORBES THANKING HIM FOR WS FAST SERVICE
AND,EWnINCr 14IM TO APPLY AGAIN WHEN HIS PERSONAL
SCHEDULE LIGHTENS.
{COUNCIL AGENDA ITEM NO 5)91 b
c,T Y
REMOTER Community Services Department
Staff Report
COUNCIL ITEM (XX) MEETING DATE: AUGUST 23, 2001
SUBJECT: CONSOLIDATED CAPITAL IMPROVEMENT PROGRAM
NO FUNDING REQUIRED
DISCUSSION:
This report will be submitted to the City Council prior to the meeting.
RECONEMENDATION:
That the City Council receive a report and review the Consolidated CIP.
FISCAL EWPACT:
None by this action.
ATTACHMENT
None
COUNCIL AGENDA ITEM NO Ctl