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01/10/2002 COPY 0 GMIND TERR CE January. 10, 2002 22795 Barton Road Grand Terrace - - Calirornia 92313-5295 ! Civic Center ; (909)824-6621• Fax(909)7,,83-7629 ' Fax(909)783-2600 CITY OF GRANW-TERRACE - bad Buchanan Mayor CRAXITY COUNCIL Lee Ann Garcia •Mayor Pro Tem - E GULAR MEETINGS Herman Hilkey -DonLarkin 2 AND..4. Thursdays -,6:00 p.m. Maryetta Ferre 'Council Members - - - - Thomas J.'Schwab ' City Manager Council Chambers' Grand-Terrace'Civic.Center - 22795 Barton Road - ; : Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS JANUARY 10, 2002 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road t. ........ ... . ... . WR E"COM61S TRS TFI IES , F 0w3FA NT PM W O9 -W0I z�T M me MU N1.'U MN 4-qon-�­ T -iT- V T.SS;WHEt CETY �OUNCIL ij ;-, ;1RETO it qj LE T _W Q RTWAVMV ]E�,' '§10?,,D T.0 T EWU 1W.11HE 'k-1 .1. i '-s K­ 'C 'C I.T!YM LE'T '11 M, K-'i' :o IIEE. .2 r TR t'.n NY Call to Order- Invocation- * Pledge of Allegiance-Flag Ceremony,Girl Scout Troop 671 Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 12-13-2001 Minutes Approve 2. Check Register CRO124 and CR0201 Approve 3. Grant Proposal for Cal Home Mobile Home Replacement Grant Authorize/Appropriate 4. Closed Session-Real Estate Negotiations(22317 Barton Road) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Introduction-Girl Scout Cadet Troop 1614 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Register C0124 and CO201 Approve B. Ratify 01-10-2002 CRA Action I I i I ' I • COUNCIL AGENDA 01-10-2002 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION C. Waive Full Reading of Ordinances on Agenda D. Approval of 12-13-2001 Minutes Approve I 4. PUBLIC COMMENT 5. ORAL REPORTS ` A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of December 3,2001 Accept 2. Emergency Operations Committee a. Minutes of November 5,2001 Accept I B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS-None , I 9. CLOSED SESSION-None ADJOURN , l THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,JANUARY;24,2002. AGENDA ITEM ST REQUES 1FOR THE 01-24-2002 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 01-17-2002. I PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-DECEMBER 13, 2001 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on December 13, 2001 at 7:30 p.m. PRESENT: Dan Buchanan, Chairman Lee Ann Garcia, Vice-Chairwoman Herman Hilkey, Agency Member Don Larkin,Agency Member Maryetta Ferre, Agency Member Tom Schwab, Executive Director Steve Berry, Assistant City Manager Brenda Stanfill, City Clerk Larry Ronnow,Finance Director Patrizia Materassi, Community and Economic Development Director Jerry Glander, Building& Safety Director Lt. Hector Guerra, Sheriff's Department John Harper, City Attorney ABSENT: None APPROVAL OF 11-08-2001 MINUTES CRA-2001-52 MOTION BY AGENCY MEMBER LARKIN, SECOND BY VICE- CHAIRWOMAN GARCIA, CARRIED 5-0, to approve the November 8, 2001 Community Redevelopment Agency Minutes. CHECK REGISTER CRO122 AND CRO123 CRA-2001-53 MOTION BY VICE-CHAIRWOMAN GARCIA, SECOND BY AGENCY MEMBER FERRE,CARRIED 5-0,to approve check register CR0122 and CR0123. COMBINED CASH AND INVESTMENTS TREASURY REPORT FOR QUARTER ENDED SEPTEMBER 30, 2001 -CRA-2001-54 MOTION BY AGENCY MEMBER LARKIN, SECOND BY VICE- CHAIRWOMAN GARCIA, CARRIED 5-0, to accept the Combined Cash and Investments Treasury Report for the Quarter Ended September 30, 2001. APPROPRIATION FOR NORTH-SOUTH CORRIDOR PARTICIPATION CRA AGENDA rMM Mo. Community Redevelopment Agency Minutes December 13,2001 Page 2 CRA-2001-55 MOTION BY AGENCY MEMBER HILKEY, SECOND BY VICE- CHAIRWOMAN GARCIA, CARRIED 5-0, to Re-appropriate $13,537 from the Redevelopment Agency Project Fund for the Agency's Share of the North-South Corridor Study. Chairman Buchanan temporarily adjourned the Community Redevelopment Agency Meeting at 7:50 p.m. Chairman Buchanan reconvened the Community Redevelopment Agency Meeting at 10:47 p.m. CLOSED SESSION-LA MESA RV REAL ESTATE NEGOTIATIONS(PARCEL NUMBERS 1167-151-01, 1167-161-01, 1167-161-02, 1167-141-06, 1167-141-07 & 1161-141-08) CLOSED SESSION - SOUTHERN CALIFORNIA EDISON REAL ESTATE NEGOTIATIONS (PARCEL NUMBER 1167-231-08) Chairman Buchanan announced that the Agency met in Closed Session to discuss La Mesa Rv Real Estate Negotiations(ParcelNumbers 1167-151-01,1167-161-01, 1167-161-02, 1167-141-06, 1167- 141-07, & 1167-141-08) and Southern California Edison Real Estate Negotiations(Parcel Number 1167-231-08) i Chairman Buchanan adjourned the Community Redevelopment Agency Meeting at 11:15 p.m.until the next CRA/City Council Meeting scheduled to be held on Thursday,January 10,2002 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace r I PENDING C R A APPROVAL L CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: DECEMBER 27, 2001 CHECK REGISTER NO: CRO124 OUTSTANDING DEMANDS AS OF: DECEMBER 27, 2001 CHECK# VENDOR DESCRIPTION AMOUNT r 13858 VERIZON WIRELESS-LA 4 CELL PHONES-BLDG & SAFETY 140.55 46328 ANTINIITE PEST CONTROL INSPECTION-22850 LA PAIX 35.00 46329 ARROWHEAD CREDIT UNION 5 CELL PHONES, SUPPLIES & ONLINE SERVICE 458.11 46333 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 160.93 46334 DAN BUCHANAN DECEMBER AGENCY STIPEND 150.00 46340 DANKA OFFICE IMAGING COMPANY BASIC FEE & PER COPY CHARGES 66.32 46344 ECONOMIC DEVELOPMENT SYSTEMS NOVEMBER PROFESSIONAL SERVICES 7,960.58 46345 MARYETTA FERRE' DECEMBER AGENCY BOARD STIPEND 150.00 46347 G.T. COMMUNITY SOCCER CLUB DECEMBER AGENCY BOARD DONATION 150.00 46348 LEE ANN GARCIA DECEMBER AGENCY BOARD STIPEND 150.00 46353 HERMAN HILKEY DECEMBER AGENCY BOARD STIPEND 150.00 46361 JEFF GOLLIHAR PROFESSIONAL SERVICES 12/5 THRU 12/18/01 770.00 46373 PETRA WEST, INC. PAINT-COLOR CHANGE 59.29 m 46374 PETTY CASH PETTY CASH REIMBURSEMENT 12.95 46375 RAMIREZ APPRAISAL SERVICES SFR APPRAISAL-22850 LAPAIX 275.00 46378 RIVERSIDE COUNTY TRANS. COMMISSION CETAP STUDY CONTRIBUTION 13,537.00 III 46379 RIVERSIDE HIGHLAND WATER COMPANY WATER-REHAB HOUSES 211.34 ® 46381 ROSENOW SPEVACEK GROUP INC. DATA COLLECTION & FINANCIAL ADMINISTRATION 72.23 46391 STAPLES CREDIT PLAN OFFICE SUPPLIES 96.62 46406 WESTERN EXTERMINATOR COMPANY MONTHLY PEST CONTROL 32.00 46408 WILLDAN PLAN CHECK, ENGINEERING & INSPECTION SERVICES 2,275.00 862441 U.S. TRUST BANK N.A. DECEMBER COP LEASE PAYMENT 23,430.63 z GRAND TOTAL 50,343.55 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: DECEMBER 27, 2001 CHECK REGISTER NO: CRO124 OUTSTANDING DEMANDS AS OF: DECEMBER 27, 2001 I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE AGENCY. - LARRY RONNOW FINANCE DIRECTOR l PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: JANUARY 10, 2002 CHECK REGISTER NO: CR0201 OUTSTANDING DEMANDS AS OF: JANUARY 10, 2002 CHECK# VENDOR DESCRIPTION AMOUNT 13859 CASH BID ON 22552 THRUSH 120,000:00 46417 C.M. de CRINIS CONSULTING-PHASE 2 IMPLEMENTATION 11,340.00 46429 PROTECTION ONE 24 HOUR COMMERCIAL ALARM MONITORING 40.50 46433 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-HOUSING & REHAB HOUSES 61.11 46441 YOSEMITE WATER BOTTLED WATER-HOUSING 12.00 GRAND TOTAL $131,453.61 I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE AGENCY. LARRY RONNOW FINANCE DIRECTOR 1 c1TY . o STAFF REPORT GROD TEZZ CE City Manager's Office r" �I CRA ITEM (X) COUNCIL ITEM ( ) MEETING DATE: January 10, 2002 SUBJECT: Grant Proposal for Cal Home Mobile Home replacement grant FUNDING REQUIRED (X) NO FUNDING REQUIRED ( ) The State of California has a balance of 5 million dollars in the Cal Home Mobile Home Replacement Fund. Currently, our housing programs do not have a component that deals with mobile home replacement. Our housing programs are all real estate based and are secured by second trust deeds; this eliminates assistance to mobile homes as they are considered personal property that is-difficult to secure or lien. We currently have four mobile home parks. At least three of the parks have substandard units that could be replaced under the program. The City Staff is proposing a grant from the State for $300,000. This will provide funding to replace up to 15 units. Staff is proposing that the housing division utilize the Sundance Company to write and submit the grant proposal to the State. The cities of Hemet and San Bernardino have already been successful in obtaining such grants with proposals written by Sundance. The proposal is to pay$2,400 to write and submit the grant proposal. Staff recommends: 1. Council authorize staff to submit for funding_ under-Cal Home Mobile Home Replacement Fund. 2. Council authorize a contract with$20400 to provide.services to write and submit the grant proposal to the state. 3. Council appropriate$2,400 from the Low and Moderate Housing Fund. C A AGENDA '71/ieSundance CP y**zpa�z Organizational'Development/Strategic Planning/ b Y` 5198 Arlington Ave.#316 Grant Writing Riverside,California. 925p4 (909)780-7730 (900)780-6130 fax December 21,2001 Thomas I Schwab, City Manager " City of Grand Terrace O,L C !y , 1 s. 22795 Barton Road Grand Terrace, CA 92313-5295 _. Dear Tom; Thank you for giving the Sundance Company this opportunity to submit a proposal to the City of Grand Terrace for the preparation of CalHome Program's Application for Manufactured Housing. I have prepared this proposal based upon our December 3 , 2001 meeting. Based upon that meeting,the Sundance Company agrees to provide the following services to the City of Grand _ Terrace: e To prepare and.submit the completed CalHome Program Application to the City of Grand Terrace mi j four (4) three-ring binders. To ensure that the CalHome Program Application for Manufactured Housing is completed in accordance with the instructions from the State of California Housing and Community Development Department's application guidelines dated March 2001. To be responsible for the preparation and completion of the following sections of the CalHome Program Application for Manufactured Housing dated March 2001 Section I-Application Summary Section II-Applicant Information Section III-Proposed Financing Section IX-Legislative Representatives To incorporate'the statistical and performance data, provided by the City of Grand Terrace,into the appropriate sections of the CalHome Program Application dated March 9, 2001. The City of Grand Terrace will provide to The Sundance Company all statistical and"performance data which is to be incorporated into the appropriate sections of the CalHome Program Application dated March 2001 as follows: ® Section IV- Page 3 of 12: Provide documentation/verification of two (2)years of owner-occupied rehabilitation/replacement experience. This verification should include documentation for each year identified in the table. • Section V: -Provide the consultant with information and/or documentation which verifies the City of Grand Terrace's history and experience with owner-occupied rehabilitation between 1997 - 2000. The consultant will prepare the 2-3 page narrative based upon the information which is provided. by the City of Grand Terrace. • Section VI-Provide the consultant with the number of loans pursuant to categories A-E as described in the CalHome Program Application for Manufactured Housing dated March 2001. Provide the consultant with all required documentation as identified in Section VI (2). • Section VII-Identify, for the consultant,the specific locations (geographic, tract and addresses) of the mobile homes which are to be included in the CalHome Program Application for Manufactured Housing. • Section X - Provide the consultant with a signed copy of the resolution from the City of Grand Terrace's City Council. This resolution shall include all information as described in the CalHome Program Application for Manufactured Housing. The Consultant will include the resolution in the completed application package. The City of Grand Terrace will provide,to the Consultant, copies of their housing rehabilitation budgets for the periods covering 1997-2000 The services to be provided will not exceed 40 hours and will be provided by the consultant at a rate of$60.00 per hour. Total costs for these services shall not to exceed$2,400.00. The Sundance Company is prepared to commence work on January 15,2002, upon approval of the proposal by the City of Grand Terrace. The Sundance Company will provide a completed and bound document to the City of Grand Terrace no later than March 15,2002. Should you have questions regarding this proposal or the services described herein or if you need any additional information,do not hesitateto contact The Sundance Company at(909)780-7730. We look forward to working with you and with your staff. Respectfully submitted, &fer&Vaughn-1lakely Managing Partner cc. Clay Hage,WMA PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE DATE: DECEMBER 27, 2001 CHECK REGISTER NO: C0124 OUTSTANDING DEMANDS AS OF: DECEMBER 27, 2001 CHECK NO. VENDOR DESCRIPTION AMOUNT 13848 MICHAEL CRUZ BIRTHDAY BONUS 50.00 13849 MICHAEL MULLINS BIRTHDAY BONUS 50.00 13850 LEAGUE OF CALIFORNIA CITIES I.E. DIVISION LEAGUE BREAKFAST 114.00 13851 LOTUS CAFE FOOD-EMPLOYEE HOLIDAY PARTY 100.00 13852 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS FOR PAYROLL ENDED 12/07/01 4,151.53 13853 TRISHA FOOLS BIRTHDAY BONUS 50.00 13854 LAUREN RAYBURN BIRTHDAY BONUS 50.00 13855 GREG TORRES BIRTHDAY BONUS 50:00 13856 SANDRA AH SUE BIRTHDAY BONUS 50.00 13857 CATHERINE TOTH BIRTHDAY BONUS 50.00 46325 ACCENT PRINT & DESIGN BUSINESS TAX CERTIFICATE FORMS 670.66 46326 MATTHEW ADDINGTON NOVEMBER COMMISSION STIPEND 50.00 46327 ADT SECURITY SERVICES 3RD QTR CHILD CARE MONITORING 468.00 46329 ARROWHEAD CREDIT UNION CARD FEES, SUPPLIES, TRAVEL 747.48 46330 ASCOM HASLER MAILING SYSTEMS INC. METER RENTAL JAN-MAR. 2002 235.43 0 46331 BARHAM CONSULTING SERVICES PROFESSIONAL SERV. 11/8 THRU 12/11/01 2,180.00 cz 46332 BARHAM CONSULTING SERVICES PROFESSIONAL SERV. 11/8 THRU 12/11/01 480.00 46333 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 18.75 r 46334 DAN BUCHANAN DECEMBER COUNCIL STIPEND 250.00 46335 CALIFORNIA DEPT. OF TRANSPORTATION 1-215 FWY SIGNALS ENERGY & REPAIR 271.51 III 46336 CALIFORNIA STATE DEPT. OF JUSTICE EMPLOYEE BACKGROUND CHECKS 32.00 46337 CENTRATION, INC. SB90 CONTINGENT FEE 27.15 46338 CITY NEWSPAPER GROUP PUBLIC HEARING NOTICES 168.00 46339 CITY OF COLTON OCT/NOV WASTEWATER TREATMENT 137,371.23 46340 DANKA OFFICE IMAGING COMPANY BASIC FEE & PER COPY CHARGES 54.27 46341 DELL MARKETING L.P. 2-DIMENSION 4300 DELL WORKSTATIONS 3,620.60 CITY OF GRAND TERRACE DATE: DECEMBER 27, 2001 CHECK REGISTER NO: C0124 OUTSTANDING DEMANDS AS OF: DECEMBER 27, 2001 CHECK NO. VENDOR DESCRIPTION AMOUNT - -46342- DICKSON COMPANY - - _ _ _ ___ STREET-SWEEPING-.& D.EWATERING_____ __ _ __ .- _ _ _2,337.50 46343 DISCOUNT SCHOOL SUPPLIES PRESCHOOL SUPPLIES-CHILD CARE 831.58 46345 MARYETTA FERRE' DECEMBER COUNCIL STIPEND 250.00 46346 G.T. AREA CHAMBER OF COMMERCE DECEMBER NEWSLETTER 467.00 46347 G.T. COMMUNITY SOCCER CLUB DECEMBER COUNCIL STIPEND DONATION 100.00 46348 LEE ANN GARCIA DECEMBER COUNCIL STIPEND 250.00 46349 GOVT. FINANCE OFFICERS ASSOCIATION ANNUAL MEMBERSHIP RENEWAL-RONNOW 150.00 - 46350 GREATER RIVERSIDE CHAMBERS OF COMMER 2002 ANNUAL MEMBERSHIP-BERRY 135.00 46351 HARPER & BURNS LLPN NOVEMBER LEGAL SERVICES 1,546.76 46352 HENAGON LTD COLTON CON SAND 8.92 46353 HERMAN HILKEY DECEMBER COUNCIL STIPEND 250.00 46354 HOFFMAN VIDEO SYSTEM FIX VIDEO IN COUNCIL CHAMBER 270.00 46355 HOME DEPOT SENIOR CENTER MAINTENANCE SUPPLIES 48.24 40356 HONEYWE .L INC. 3RD QTR-CIVIC CTR& FIRE STATION MAINTENANCE 4,435.25 46357 HOUSTON & HARRIS VIDEO SEWER INSPECTION 2,100.00 46358 INTERSTATE BATTERY OF SAN BERNARDINO CHARGE RADAR TRAILER BATTERY 15.00 46359 INTERSTATE BRANDS CORPORATION BREAD PRODUCTS-CHILD CARE 107.87 46360 JANI-KING OF COLTON CLEAN CHILD CARE & CARPETS 844.00 46362 LAKESHORE LEARNING MATERIALS PRESCHOOL SUPPLIES 197.23 46363 DON LARKIN DECEMBER COUNCIL STIPEND 150.00 46364 LEGEND BUILDING MAINTENANCE NOVEMBER LIBRARY CLEANING 200.00 46365 LONG BEACH UNIFORM COMPANY CITIZEN PATROL UNIFORM-ESMOND 35.64 46366 MICHELLE BOUSTEDT WRITING SEMINAR-MILEAGE REIMBURSEMENT 27.60 46367 MIRACLE MILE CAR WASH 1 CAR WASH 2.00 46368 MOSS BROTHERS DODGE 91 VAN-TRAC BAR BUSHINGS 332.31 46369 MUNICIPAL-MANAGEMENT ASSISTANT ASSOC. ANNUAL MEMBERSHIP-BERRY 50.00 46370 NATIONAL ASSOC. CHILD CARE PROFESSIONAL ANNUAL MEMBERSHIP-AH SUE 100.00 CITY OF GRAND TERRACE DATE: DECEMBER 27, 2001 CHECK REGISTER NO: C0124 OUTSTANDING DEMANDS AS OF: DECEMBER 27, 2001 CHECK NO. VENDOR DESCRIPTION AMOUNT 46371 PACIFIC BELL DSL INSTALL CHARGE & SERVICE 687.80 46372 PACIFIC BELL LOCAL PHONE CHARGES 137.93 46374 PETTY CASH PETTY CASH REIMBURSEMENT 402.89 46376 RED WING SHOE STORE WORK BOOTS-MONTANO &TORRES 338.24 46377 RIVERSIDE BLUEPRINT 15 SETS-BLUELINE PRINTS 69.98 46379 RIVERSIDE HIGHLAND WATER COMPANY OCT/NOV BILLING SERV. &WATER 7,787.54 46380 ROQUET PAVING INC. STREET REPAIR-MICHIGAN/LADERA 2,520.00 46382 S.B. COUNTY SHERIFF DECEMBER CONTRACT & 1ST QTR OVERTIME 94,455.23 46383 S.B. COUNTY TREASURER FUEL-CHILD CARE VEHICLES 32.01 46384 S.B. COUNTY VEHICLE SERVICE ROAD REPAIR SUPPLIES/EQUIPMENT 49.15 46385 S.B. COUNTY WASTE SYSTEMS DIVISION NOVEMBER DUMP CHARGES 820.94 46386 S.C.A.Q.M.D. BOILER FILING FEE _ 106.71 46387 SAN BERNARDINO COUNTY SUN BUILDING INSPECTOR AD 275.91 46388 SMART & FINAL IRIS COMPANY AFTER SCHOOL SUPPLIES-CHILD CARE 51.57 46389 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-PARKS/STREET LIGHTS 4,353.56 46390 SOUTHERN CALIFORNIA GAS COMPANY NATURAL GAS-CITY FACILITIES 356.43 46391 STAPLES CREDIT PLAN OFFICE SUPPLIES 52.69 46392 SUNSHINE JANITORIAL SERVICE MINI-BLIND CLEANING 1,915.00 46393 SYLVAN/IDENTIX CHILD CARE FINGERPRINT FEES 97.00 46394 SYSCO FOOD SUPPLIES-CHILD CARE 1,634.95 46395 TEXACO FUEL-CITY VEHICLES 338.91 46396 CHRISTIE THIERRY MILEAGE-TAX SEMINAR-THIERRY 13.80 46397 TOM & KATHY'S ANY HOUR LOCK& KEY RE-KEY SENIOR CENTER DOOR 55.00 46398 MARY TRAINOR NOVEMBER COMMISSION STIPEND 50.00 46399 TRANSPORTATION ENGINEERING & PLANNING NOVEMBER PROF. SERVICES/EXPENSES 835.75 46400 UNDERGROUND SERVICE ALERT FAX NOTIFICATION-DIG ALERT 66.25 46401 VALLEY TIRE COMPANY 1 DUMP TRUCK TIRE 114.13 3 CITY OF GRAND TERRACE DATE: DECEMBER 27, 2001 CHECK REGISTER NO: C0124 OUTSTANDING DEMANDS AS OF: DECEMBER 27, 2001 CHECK NO. VENDOR DESCRIPTION AMOUNT` NOVEMBER-COMMISSION_STIPEND _ _ __-_____ _ 50.00-- ------ -46402_FRAN VAN GELDER ______. _- _ _______.__ _ _ _ _ _ _ 46403 VAVRINEK TRINE DAY& COMPANY TREASURY& STREET REPORTS & NOV. PROF. SER 3,765.00 46404 WAXIE JANITORIAL SUPPLIES 49.67 46405 WEST GROUP NOVEMBER CA CODE UPDATES 109.65 46406 WESTERN EXTERMINATOR COMPANY MONTHLY PEST CONTROL 158.00 46407 BRIAN WHITLEY NOVEMBER COMMISSION STIPEND 50.00 46408 WILLDAN PLAN CHECK, ENGINEERING & INSPECTION FEES 757.50 46409 DOUG WILSON NOVEMBER COMMISSION STIPEND 50.00 46410 YOSEMITE WATER BOTTLED WATER-CIVIC CENTER& LIBRARY 87.75 GRAND TOTAL $289,299.45 I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. a LARRY RONNOW FINANCE DIRECTOR r� PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE DATE: JANUARY 10, 2002 CHECK REGISTER NO: CO201 OUTSTANDING DEMANDS AS OF: JANUARY 10, 2002 -CHECK NO. VENDOR DESCRIPTION AMOUNT 13862 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS FOR PAYROLL ENDED 12/21/01 4,1.01.46 13863 HARRIS TRANSFER INC. REFUND CIRCULATION IMPROVEMENT FEE 41,150.00 46414 ALLSTATE INSTANT PRINTING BUSINESS CARDS-LAMPE/BOUSTEDT 73.73 46415 AT &T LONG DISTANCE CHARGES 14.10 46416 CENTRAL CITY SIGNS VARIOUS SIGNS 178.02 46418 DATA TICKET INC. PROCESS.PARKING TICKETS 130.00 46419 FEDEX DOCUMENT DELIVERY FEES 22.31 46420 FRUIT GROWERS SUPPLY GLOVES, SPRAYER, PVC 53.28 46421 HOME DEPOT MAINTENANCE SUPPLIES 477.33 46422 HYDRO-SCAPE PRODUCTS INC. IRRIGATION SUPPLIES 20.86 46423 INMARK BERRY & GUERRA NAME PLATES 21.50 46424 INTERSTATE BRANDS CORPORATION BREAD PRODUCTS-CHILD CARE 38.10 46425 OTIS ELEVATOR COMPANY JANUARY ELEVATOR MAINTENANCE 248.96 46426 PACIFIC BELL • LOCAL PHONE SERVICES 264.84 46427 PHILLIP SANCHEZ LEFT CHILD CARE PROGRAM WITH CREDIT 15.75 46428 POSTMASTER-COLTON PERMIT#303 MAILING FEE 125.00 46429 PROTECTION ONE 24 HOUR COMMERCIAL ALARM MONITORING 115.50 46430 ROADRUNNER STORAGE JANUARY STORAGE FEE 63.00 46431 S.B. COUNTY AUDITOR/CONTROLLER NOVEMBER BOOKING FEES 1,437.48 46432 S.B. COUNTY RECORDER RELEASE 39 SEWER LIENS 468.00 46433 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-PARKS,SIGNALS,CITY BUILDINGS 4,543.09 46434 SYSCO FOOD SUPPLIES-CHILD CARE 870.37 46435 FRAN VAN GELDER DECEMBER COMMISSION STIPEND 50.00 46436 VICKI LETH DROPPED PROGRAM W/CREDIT 25.00 46437 WEST COAST ARBORISTS INC. TREE REMOVAL CONTRACT 1,302.00 46438 BRIAN WHITLEY DECEMBER COMMISSION STIPEND 50.00 1 CITY OF GRAND TERRACE DATE: JANUARY 10, 2002 CHECK REGISTER NO: CO201 OUTSTANDING DEMANDS AS OF: JANUARY 10, 2002 CHECK NO. VENDOR DESCRIPTION AMOUNT -46439 DOUG WIL-SON- - - - - DECEMBER-COMM ISSION-STIPEND - - -, 50:00 - - - 46440 XEROX CORPORATION MAINTENANCE LEASE-COPIER 528.78 46441 YOSEMITE WATER BOTTLED WATER-CITY FACILITIES 165.75 46442 YOUTH TODAY YOUTH TODAY PUBLICATION-CHILD CARE 14.97 46443 RICHARD ZUG WEED ABATEMENT 125.00 SUBTOTAL 56,744.18 DECEMBER PAYROLL 126,435.72 GRAND TOTAL $183,179.90 1 CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE.BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. LARRY RONNOW FINANCE DIRECTOR PENIMNG CITY CITY OF GRAND TERRACE COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING-DECEM13ER 13,2001 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on December 13, 2001, at 7:30 p.m. PRESENT: Dan Buchanan,Mayor Lee Ann Garcia,Mayor Pro Tem Herman Hilkey, Councilmember Don Larkin, Councilmember Maryetta Ferr6, Councilmember Tom Schwab, City Manager Steve Berry, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Director Larry Ronnow,Finance Director Jerry Glander,Building & Safety Director Lt. Hector Guerra, Sheriff's Department John Harper, City Attorney ABSENT: None The meeting was opened with invocation by Mayor Pro Tem Lee Ann Garcia, followed by the Pledge of Allegiance led by Councilman Don Larkin. SPECIAL PRESENTATIONS 2A. Adelphia-Melinda Bitney, General Manager Melinda Bitney, General Manager Adelphia,gave a brief presentation on the status of high speed data for residential service and that it is their plan to launch it no later than the first quarter of 2002. CONSENT CALENDAR CC-2001-106 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0,to approve the following consent calendar items with the removal of 3F: 3A. Approval of Check Register C0122 AND C0123 3B. Ratify 12-13-01 CRA Action Council Minutes December 13,2001 Page 2 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 11-08-2001 Minutes 3E. Combined Cash and Investments Treasury Report for Quarter Ended September 30, 2001 ITEM REMOVED FROM CONSENT CALENDAR 3F. Resolution Supporting a Metrolink Station in Highgrove Barney Barnett,474 Prospect Avenue,encourage the Council to approve the Resolution and requested that the City of Grand Terrace work with them on getting a Metrolink stop in Highgrove. i CC-2001-107 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER LAFJC N,CARRIED 5-0,to approve aResolution Recommending that the Riverside County Transportation Commission Grant a Metrolink Station at Highgrove. PUBLIC COMMENT Dick Rollins,22797 Barton Road,reminded everyone that the cable line up will be changing on the 28" of December and indicated that all cable boxes should be shut off by midnight that evening. Jerry Hill, resident, encouraged the City to take a proactive stance and get involved on the new High School,the sludge dumping in Colton and the Billboards along the freeway. JoAnn Johnson, 12723 Mt.Vernon Avenue,commended Steve Berry and Gary Gerhard for all of the improvements at City Hall,the Senior Center and throughout town. She encourage Council to try and budget Mr. Gerhard's position once again for the next fiscal year. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of October 22, 2001 and November 5, 2001 CC-2001-108 MOTION BY COUNCILMEMBERHILKEY,SECOND BY COUNCILMEMBER FERRE, CARRIED 5-0, to accept the October 22, 2001 and November 5, 2001 Minutes of the Historical and Cultural Activities Committee. 2. Emergency Operations Committee Council Minutes December 13,2001 Page 3 a. Minutes of October 1, 2001 CC-2001-109 MOTIONBY COUNCILMEMBERLARKIN,SECOND BY COUNCILMEMBER FERRE, CARRIED 5-0, to accept the October 1, 2001 Minutes of the Emergency Operations Committee. COUNCIL REPORTS Mayor Pro Tern Garcia, commended Assistant City Manager Berry.on all of the wonderful improvements he has made throughout the City. She reported that she along with Councilmembers Hilkey and Ferre,read a list of individuals that are being recommended to be part of the Oversight Committee that will watch over the disbursement of the 102 million dollar school bond that was passed which included: Ray Abril, Kelly Chastain, Maryetta Ferre,Herman Hilkey,Bea Cortez, Carlos Monroy,Dr. Albert Atkins,Joanne Ruskin, and Jenny Blakensaw. The League Legislative Task Force has been busy and they have plans to get out into the community how serious some of the issues the State is going to raise. She thanked the Historical and Cultural Activities Committee for another outstanding City Birthday Party. She wished everyone Happy Holidays. Councilmember Hilkey,indicated that Redlands has indicated that they are opposed to new �- billboard signs and he had heard the City of Riverside is not opposed to billboard signs in San Bernardino County. He questioned the position of the City with regards to the signs. The sludge situation in Colton has potential to affect the location of the proposed high school. The Natural Gas Fueling Station that Omnitrans is being challenged on,was paid for,suggested by,and forced upon them by AQMD. Now AQMD is fining them because the technology that is available is not adequate. This location has become the heartbeat of the entire Omnitrans system. They are very active in natural gas busses to help clean up the atmosphere. If they are forced to close this facility, all riders will be forced to pay higher prices. He reported that SANBAG has approved SEMAC Money to sequence all of the signal lights through town. He indicated that Dennis Hannsberger, County Supervisor, is very supportive of Grand Terrace and was instrumental in getting a time table and cost estimates of the 215 South and a commitment has been made by SANBAG to begin construction on the 215 South sometime between 2008 -2009. He reported that the County of San Bernardino put together a map of all of the bicycle routes in the County and the proposed routes. He thanked staff for all of their efforts with the bicycle routes in Grand Terrace. SANBAG is a Measure I recipient and RCTC is a recipient of Measure A monies, ,both agencies are discussing the renewal of the measures. SANBAG has prepared a flyer that will be mailed to all residents in Grand Terrace informing them of all of the benefits of the Measure I money. He thanked Mayor Pro Tem Garcia and Councilmember Ferre for their sponsorship of soccer teams. Councilmember Larkin,thanked the Historical and Cultural Activities Committee for hosting Council Minutes December 13,2001 Page 4 the City Birthday Party. He commended Assistant City Manager Berry for doing an outstanding job. He reported that Manuel Ortiz passed away. Mr. Ortiz did a lot for the community and was very active in Seniors and Lion's Club and requested that the meeting be adjourned is his memory. He wished everyone a Merry Christmas and a Happy New Year. Councilmember Ferre,commended Assistant City Manager Berry for all of his efforts. She indicated that Sunbridge Care Center is doing the Toys for Tots program. This center not only cares for their residents but for the entire community. She expressed her appreciation for the Birthday party and thanked the Historical and Cultural Activities Committee. She reported that it has been a year since she was sworn in as a Councilmember and that she has throughly enjoyed working with her fellow councilmembers and is thankful to the community for allowing her to serve in this capacity. She wished everyone a Merry Christmas. Mayor Buchanan, indicated that the City of Grand Terrace is opposed to the Billlboards in Colton and that the City would support their efforts in the removal of them. He thanked the Historical and Cultural Activities Committee for putting together the Birthday Party. He indicated that the meeting will be adjourned in memory and honor of Manuel Ortiz, a very valuable member of the community that will be sorely missed. He indicated that the City is watching to see what the State of California will do as a solution to the budget shortfall that they will be facing the next fiscal year. Cities voice their opposition to the State taking away the constitutionally protected Vehicle License Fees Revenue stream and looked skeptically at their promises that it would never be touched and that there will be backfill provided. This is not just an issue that Councilmembers and City Administrators need to worry about. These are the types of cuts that all cities will be affected by. This is our city's largest single source of tax type revenue. PUBLIC HEARING-None UNFINISHED BUSINESS 7A. Vehicle Parking on Newport Avenue CC-2001-110 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to accept the report done by the San Bernardino County Sheriff's Department with regards to Parking on Newport Avenue deny any further restriction of Parking on Newport Avenue. 7B. Grand Terrace Consolidated Capital Improvement Plan-Priority List It was the consensus of the Council to continue the Grand Terrace Consolidate Capital Council Minutes December 13,2001 Page 5 Improvement Plan-Priority List to January 24, 2002 at a workshop beginning at 5:00 p.m. NEW BUSINESS 8A. Grand Terrace Community Pride Program Assistant City Manager Berry gave a presentation on the Community Pride Program and outlined his goals of the program. 8B. Resolution Approving a Circulation Fee CIP It was the consensus of the Council to continue the Resolution Approving a Circulation Fee CIP to January 24, 2002 at a workshop beginning at 5:00 p.m. 8C. Request for Appeal of Building Permit Fees (Circulation Improvement Fee) CC-2001-111 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 3-2-0-0(MAYOR BUCHANAN AND COUNCILMEMBER FERRE VOTED NO),to waive and refund the Circulation Improvement Fees for the 5,600 square foot proposed metal building located at 21506 Main Street in the amount of$41,150.00 to Mr. Tony Harris, Harris Transfer, Inc. 8D. Billboard Proposal CC-2001-112 MOTION BY MAYOR BUCHANAN, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 5-0,to reaffirm Council's commitment and priority to the I215 South Project and the expectation that local government transportation agencies will honor their commitment to that project and hold them to it; and direct staff to investigate and report to Council on effective methods on communicating the responsibility for the failure to honor that commitment to the occupants of the 215 freeway and anyone else that could be affected. 8E. Relocation and Expansion of Composting Facility in Colton City Manager Schwab indicated that staff met with the City of Colton with regards to recent articles in the newspapers on the relocation and expansion of a composting facility that would host sewer sludge in Colton and that currently no application has been filed. In the event that an application is filed it will have to go through the process and at that time the City of Grand Terrace will have an opportunity to be involved in the process. He stated that staff will monitor the situation and send a letter indicating that we would like to be included in the process. Council Minutes December 13,2001 Page 6 Mayor Pro Tem Garcia,requested that a letter be sent to the School Board requesting a status report with regards to the new High School and whether or not the expansion or relocation of this composting facility will compromise the building of the school. She also requested that she would like a letter sent to the City of Colton indicating that a new high school is a priority for Grand Terrace. Councilmember Hilkey, questioned whether or not the City Manager of Colton explained that the current permit for the Sullivan Composting Facility does allow sludge to be imported. City Manager Schwab, indicated that they did not discuss that issue. Councilmember Hilkey, indicated that their permit does allow them to import sludge currently. He'feels that it could pose a problem for Grand Terrace and he expressed his concern. He questioned whether or not the City of Colton will inform Grand Terrace if and when they will begin importing the sludge at their current location. Councilmember Ferr6, questioned whether or not the importing of sludge at their current location will compromise the building of the new high school. Councilmember Hilkev, indicated that he has heard that there is a possibility and that the proposed site would have less of an impact on the proposed high school site. It was the consensus of the Council to direct staff to compile all of the information and facts with regards to the Relocation and Expansion of the Composting Facility in Colton. CLOSED SESSION-None ORDER OF ADJOURNMENT Mayor Buchanan adjourned the City Council Meeting at 10:47 p.m. in memory of Manual Ortiz, until the next CRA/City Council Meeting which is scheduled to be held on Thursday, January 10, 2002 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace OF GRAND iEhH,-__. Historical & Cultural Activities Committee D t 6 l 200� Minutes for December 3, 2001 The meeting was called to order at 7:00 p.m. by Chairman Pauline Grant. Those present were Pauline, Ann Petta, Barbara Tinsley, Frances Carter, Brenda Stanfill, Shelly Rosenkild, Colleen Edmundson, and Hannah Laister. Secretary's Report: The minutes for November were read and change made by Shelly from Senior Theme for the Birthday pot luck to winter theme. With this correction, Ann made a motion to accept,Pauline seconded, all in favor. Treasurer's Report: Shows a balance of$1,003.01 in the Budget, $354.34 in Petty Cash,$297 was realized from the Fair. The Secretary sent a Thank You note to the Beauty Gallery for their gift for our drawing. She also brought in pictures of the Volunteer Picnic and the Country Fair. Historical Report: Ann turned over material for the Show Case to be put back in storage. The case has been redone by the Seniors who did a very good job. 23'd Annual Birthday Parry: Final plans were discussed by Ann including table arrangements. Hannah's husband Sherman will carve the ham and the turkey. Ann made a motion to purchase an electric knife,Barbara seconded,all in favor. All members should be at City Hall by 4 p.m. Shelly showedus an example of the decorations. Lois Hansen and JoAnn Johnson of the Seniors will give a short history of the Seniors. Mayor Buchanan will say a few words. Tony Petta will MC and introduce the dignitaries. Calendar for 2002: Art Show-May 5 Grand Terrace Days -not known at this time Country Fair-November 2 City Birthday-December 12 The meeting was adjourned at 8:15 p.m. Next meeting will be January 7, 2002. Members, remember your name tags. Brenda is getting one for Frances. Respectfully Submitted, Hannah Laister Secretary f CITY OF GRAND TES:I.f,C i DEC 1 10 2W1 CTTY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEE CITY CLERK Regular Meeting MINUTES November 5,2001 The Grand Terrace Emergency Operations Committee met for the Regular Meeting in the Emergency Operations Center at 22795 Barton Road, Building 3 at Civic Center. The meeting was called to order at 7:06 p.m. by Vice Chairperson, Vic Pfennighausen. MEMBERS PRESENT were Vic Pfennighausen, newly appointed regular member Gary Eldridge and JoAnn Johnson(not a quorum). MEMBERS ABSENT- Hugh Forbes, Sonia Aiken and Richard Haubert. CITY STAFF - Liaison, Steve Berry, Assistant City Manager. GUESTS PRESENT -None. APPROVAL OF MINUTES of October 1, 2001 was given by those present, with additional approval obtained later from member Sonia Aiken. LIAISON REPORT a. There will be a medical and disaster exercise on November 15th. This will be a state wide. b. The local shelter in place event will be held at Loma Linda University Medical Center. c. Steve checked into the question of the feasibility of gas masks and the answer was that they were not.. d. E-mail will be available to city hall through DSL. e. The contractor will be Jaguar and probably within three weeks. f. Access to the EOC will probably be via fiber optic or wireless. g. AT&T has dropped service from the facility at Rollins Park. h. There will probably be a bike station in front of city hall. Some trees will be removed. i. Other trees will be planted. j. The planting areas around city hall are being redesigned and planted. Plants by Rusty. k. Change at entrance of city will be obvious soon. Cleaned up and replanted. 1. Roberto Hernandez will join the city as part time Code Enforcement officer and Community Services the rest of his time. m. November 27th the water system will be flushed out, so parts of the city streets will have large quantities of water for a few hours. n. License plate holders will be available soon, advertising Grand Terrace. Price will probably be $5.00 for a pair. EOC SET-UP TRAINING -None of this time. 00MM AGENDA ITEM HO.�r�.� EQUIPMENT AND FACILITIES REPORT a. Discussion on use and misuse of generator trailer. b. Equipment is generally in good condition. OLD BUSINESS NEW BUSINESS -None. MEMBERS REPORTS AND COMMENTS-Mostly covered earlier. s ADJOURNMENT at 8:11 p.m. Respectfully submitted, �JoAnn Joh on, Secretary NEXT MEETING WILL BE DECEM 3ER 3,2001 AT 7 p.m.