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03/14/2002 c,T Y V 1., 1 1 GRAND TERR CE March 14;2002' 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909)824-6621 4 Fax(909)783-7629 Fax(909)783-2600 C�,'ITY -OF GRAND-TERRACE ,. Dan Buchanan Mayor CRA/CITY COUNCIL Lee Ann Garcia Mayor Pro Tem REGULAR MEETINGS , .1lerman Hilkey -DonLarkin 2ND AND 4TH -Thursdays - ,6:�00 p.m. , Maryetta Ferre Council Members Thomas J.Schwab ; _ City Manbger Council Chambers Grand Terraee Civic Center 22795 Barton,Road Grand Terrace, CA 92313-5295 ' i CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS MARCH 14, 2002 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE A—NIERICANS WITH DISABILITIES ACT OF 1990.IF YOU _ REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT(909) 824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING, OTHER THAN UIN'DER PUBLIC COMMENT, YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TOTHE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation- * Pledge of Allegiance - * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION I CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 02-28-2002 Minutes Approve 2. Check Register CR0205 Approve 3. Second Tax Increment Agreement with Colton Joint Unified Approve School District _ ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECI.AL PRESENTATIONS A. Household Hazardous Waste Video B. Commendation- Fran VanGelder 3. CONSENT CALENT-DAR The following Consent Calendar item'§are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. I A. Approval of Check Register CO205 Approve B. Ratify 03-14-2002 CRA Action i - i I COUNCIL AGENDA 03-14-2002 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOM:\IENDATIONS ACTION C. Waive Full Reading of Ordinances on Agenda D. Approval of 02-28-2002 Minutes Approve E. Resolution Subrrutting a Funding Request Form to the Approve Department of Conservation for Programs Consistent with the California Beverage Container Recycling and Litter Reduction Act 4. PUBLIC COMMENT I 5. ORAL REPORTS A. Committee Reports i 1. Historical and Cultural Activities Conuruttee ! a. Minutes of February 4, 2002 Accept B. Council Reports 6. PUBLIC HEARINGS -None I i 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS ! A. Northwest Corner Parking at Mt. Vernon/Grand Terrace Direction Road B. Set Date for Planning Commission Application Deadline to Authonze/Schedule Fill Vacancy Created by the Resignation of Fran VanGelder and Schedule a Meeting Date to Conduct ' Interviews C. Legislative Update D. Schedule Budget Meeting for FY 2002-2003 Preluninary Schedule Budget I 9. CLOSED SESSION-None ADJOURN i THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,MARCH 28, 2002. AGENDA ITEM REQUESTS FOR THE 03-2812002 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 03-21-2002. i PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - FEBRUARY 28, 2002 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on February 28, 2002 at 5:00 p.m. PRESENT: Dan Buchanan, Chairman Lee Ann Garcia, Vice-Chairwoman Herman Hilkey, Agency Member Maryetta Ferre, Agency Member Tom Schwab, Executive Director Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Patrizia Materassi, Community and Economic Development Director Larry Ronnow, Finance Director Jerry Glander, Building & Safety Director Lt. Hector Guerra, Sheriff's Department John Harper, City Attorney ABSENT: Don Larkin, Agency Member APPROVAL OF 02-14-2002 MINUTES CRA-2002-12 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER FERRE, CARRIED 4-0-1-0 (AGENCY MEMBER LARKIN WAS ABSENT), to approve the February 14, 2002 Community Redevelopment Agency Minutes. CHECK REGISTER CR0204 CRA-2002-13 MOTION BY AGENCY MEMBER HILKEY, SECOND BY VICE- CHAIRWOMAN G.ARCIA, CARRIED 4-0-1-0 (AGENCY MEMBER LARKIN ' WAS ABSENT), to approve check register CR0204. MID YEAR BUDGET ADJUSTMENTS - FY 01-02 - CRA-2002-14 MOTION BY AGENCY MEMBER FERRE, SECOND BY AGENCY MEMBER GARCIA,CARRIED 4-0-1-0(AGENCY MEMBER LARKIN WAS ABSENT),to adjust the FY 2001-2002 Budget by: 1) Decreasing Estimated Revenues in the Project Fund by the S 190,000 as listed on Schedule A CRA AGENDA rmM NO. I Community Redevelopment Agency Minutes February 28, 2002 Pase 2 2) Reduce available Project Fund fund balance by$4,626,461, resulting from the defeasance of TA 1993 Series B Bonds, as shown on Schedule B. i 3) Reduce appropriation for TA 93 Series B interest debt service by$219,593, resulting from the defeasance and shown on Schedule B. 4) Appropriate $1,200 for sales tax tracking soft% are and updates as shown on Schedule B. Chairman Buchanan adjourned the Community Redevelopment Agency Meeting at 6:25 p.m. until the next CRA/City Council Meeting scheduled to be held on Thursday,March 14,2002 at 6:00 p.m. I i I SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace I i I 1 I I I I i I i I �NDING C R A A 777.7.%3VAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: MARCH 14, 2002 CHECK REGISTER NO: CR0205 OUTSTANDING DEMANDS AS OF: MARCH 14, 2002 CHECK# VENDOR DESCRIPTION AMOUNT 13908 ARROWHEAD CREDIT UNION CAMERA, MEALS, MISCELLANEOUS 342.04 13911 PACIFICARE OF CALIFORNIA MARCH EMPLOYEE HEALTH INSURANCE 1,501.11 13912 MANAGED HEALTH NETWORK MARCH MHN FOR EMPLOYEES 79.38 13913 STANDARD INSURANCE COMPANY MARCH EMPLOYEE LIFE/STD INSURANCE 38.89 13914 STATE COMPENSATION INSURANCE FUND FEBRUARY WORKER'S COMP. INSURANCE 541.20 13915 KIM CHANDLER BIRTHDAY BONUS 50.00 46670 BOISE CASCADE OFFICE PRODUCTS PRINTER CABLE 6.85 46680 DRUG ALTERNATIVE PROGRAM FEBRUARY LAWN SERV.-22293 BARTON REHAB 40.00 46686 ROBERTO HERNANDEZ REIMBURSE TRAINING MILEAGE EXPENSE 175.20 46693 JEFF GOLLIHAR PROFESSIONAL SERVICES 2/20 - 3/5/02 797.50 46704 PETRA WEST, INC. RETENTION-CHANGE ORDER#1-LA PAIX REHAB 4,208.90 46715 S.B. COUNTY FIRE HAZARD ABATEMENT 1167-231-04 WEED ABATEMENT CHARGE 122.00 46716 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-HOUSING 78.08 46726 WILLDAN INSPECTION SERVICES 1/4-1/25/02 1,225.00 0 46729 YOSEMITE WATER BOTTLED WATER-HOUSING 12.00 a a TOTAL $9,218.15 Z 1 CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY 0 REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITIED BY ME AND ARE NECESSARY AND APPROPRIATE a EXPENDITURES FOR THE OPERATION OF THE AGENCY. c LARRY RONNOW 0 FINANCE DIRECTOR 1 T r STAFF REPORT 6RAND TERR C City Manager's Office CRA ITF-M ( X ) COUNCIL ITEM ( ) NIEETUI G DATE: March 14, 2002 SLBJECT: Second Tax Increment Agreement with Colton Joint Unified School District FL�IDIN G REQUIRED ( ) NO FUNDING REQUIRED ( X ) The redevelopment agency for the City of Grand Terrace under our current tax increment sharing agreement has an obligation to pay to the Colton Joint Unified School District a portion of the Redevelopment Agency tax increment due to the agency. In the recital section of the amended agreement there is an acknowledgment that there is an existing dispute between the agency and the district pursuant to the revised agreement. -�' I have met with the school district to talk'about the alleged dispute and their indication is that they currently do not have a proper accounting of any or all funds due to the district as a result of the tax increment agreement and that we have agreed as stated in Section 3 that within 30 days of the execution of this agreement that we will meet with the district in good faith towards resolution of the dispute which I think is more explaining the proceeds of the tax increment and where those funds should have been allocated. Redevelopment Agency staff has been negotiating with the school district staff to amend the tax increment agreement to allow the agency to retain $1.6 million of tax increment due to the district for the purpose of constructing and improving the land at the Terrace Hills Jr. High School site currently utilized for ball fields. The concept for the improvement would be the construction of a soccer complex to be utilized by the school district during the daytime school hours and after hours and on weekends by The City and its various recreational activities. The staff is currently requesting'proposals from architects and park designers to design the new facility. When those proposals are evaluated we will bring that back to the agency for the selection of a consultant. In addition, this money will come to the agency over a period of time, therefore, some type of financing arrangement will be necessary to.fund the current capital improvements. CRA AGENDA ITEM NO.,,,,3 i RECOMMENDATION: STAFF RECOMMENDS COUNCIL AUTHORIZE THE MAYOR TO EXECUTE THE ATTACHED AGREEMENT. i I I i I I I I I Imo , I I I I I I SECOND TAX INCREMENT AGREEMENT BY AND AMONG THE CITY OF GRAND TERRACE, CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY AND COLTON JOINT UNIFIED SCHOOL DISTRICT This Second Tax Increment Agreement is hereby entered into by and among the City of Grand Terrace (hereinafter "City"), the Community Redevelopment Agency of the City of'Grand Terrace (hereinafter Agency ) and the Colton Joint Unified School District, (hereinafter "District") as follows' RECITALS WHEREAS, the Agency adopted its initial Redevelopment Plan ("Initial Plan") on September 27, 1979; and WHEREAS, the Agency adopted its Redevelopment Plan for the Revised Grand Terrace Community Redevelopment Project on July 9, 1981, which -amended and superseded the Initial Plan (the "Redevelopment Plan"); and WHEREAS, the City, Agency and the District entered into an Agreement dated September 10, 1981, (the"Initial District Agreement"),with regard to certain improvements to be provided to District by the City and Agency; and WHEREAS, the City, Agency and District entered into a revised tax increment �- agreement dated July 8, 1993, which amended the Initial District Agreement(the"Revised Agreement"); and WHEREAS, District and Agency wish to enter into this Second Tax Increment Agreement to provide that Agency may partially satisfy its obligations to District under the Revised Agreement by the construction of certain capital facilities in lieu of payment of a portion of the amounts owed by Agency to District pursuant to the Revised Agreement, and WHEREAS, District and Agency acknowledge that there exists a dispute("Dispute") between them as to the amounts owed by Agency to District pursuant to the Revised Agreement. This Second Tax Increment Agreement does not resolve, release, settle or amend any claim between District and the Agency with respect to the Dispute. NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING AND THE MUTUAL PROMISES AND COVENANTS SET FORTH HEREIN, THE PARTIES DO HEREBY AGREE AS FOLLOWS. SECTION 1. The foregoing recitals are true and correct and are incorporated herein The Effective Date shall be the date on which this Second Tax Increment ! i Agreement is fully executed by both parties and approved as to form by their respective legal counsel. i SECTION 2. In lieu of the payment of tax increment pursuant to the provisions of the Revised Agreement,Agency agrees to construct those certain improvements described on the attached Exhibit A, incorporated by this reference ("Improvements"). Without limiting the description set forth in Exhibit A, the Improvements include improvements to i Richard Rollins Park and District's Terrace Hills Middle School's athletic fields. As a condition precedent to the Agency's right to receive credit for any portion of the Improvements within Richard Rollins Park, the City and District shall have entered into a joint use agreement respecting District's ability to jointly use the Park for educational and athletic purposes. Such joint use agreement shall be subject to approval by the City and District, which approval may be given orwithheld within the limits of the discretion,afforded to the City and District by law. Subject to satisfaction or District's written waiver of the conditions set forth in this Second Tax Increment Agreement, District agrees that Agency shall be entitled to a credit against Agency's obligations to District-pursuant to the Revised Agreement in an amount equal to the lesser of (i) those costs and expenses actually incurred and paid by Agency (exclusive of internal administrative and overhead burden) in connection with the construction, but not the operation or maintenance, of the Improvements, or(ii)One Million Six Hundred Thousand Dollars ($1 ,600,000). Agency shall commence construction of the Improvements within six (6) months from the Effective Date of this Agreement, subject to resolution of the Dispute as described in Section 3 below. Construction of the Improvements shall be completed no later than six (6) months following commencement of construction. Agency shall be responsible, at its sole cost and expense other than the in lieu credit provided for herein, for the costs of constructing the Improvements; the City shall be responsible for the costs of operating and maintaining those Improvements not located on District's property, all at no cost, expense or liability to District. i Agency shall forward a copy of all plans and specifications for the Improvements , j to District, which shall have the right of reasonable review and approval thereof. Agency shall undertake construction of the Improvements in accordance with all applicable legal provisions. Construction of any portion of the Improvements on District's property shall be subject to District's and the Agency's entry into an agreement containing such insurance, indemnity and other provisions reasonably and customarily employed by District in connection with the construction of improvements on District's property. District and Agency acknowledge that the amounts which may be due to District pursuant to the Revised Agreement over the effective term thereof may be more or less than the amount of credit provided against such obligations by the preceding paragraph District shall have no obligation to reimburse the Agency and/or the City for any costs in connection with the design, construction, operation or maintenance of the Improvements, -2- even if the amount of financial renumeration which District would have received pursuant to the Revised Agreement is less than the cost of design, construction, maintenance and operation of the Improvements. SECTION 3. Within thirty (30) days from the execution of this Second Tax Increment Agreement by both District and the Agency, representatives of District and the Agency shall meet and negotiate in good faith towards a resolution of the Dispute. If District and the Agency are unable to achieve a resolution of the Dispute which is satisfactory to both of them in their sole discretion prior to the date on which construction of the Improvements is to commence as provided in Section 2 above, then either District or the Agency may terminate this Agreement without cost, expense or liability upon written notice to the other party. SECTION 4. Ratification and Affirmation. Except as expressly set forth herein, this Second Tax Increment Agreement does not amend, modify or supersede any of the parties rights and obligations under the agreements between them, including, without implied limitation, the Revised Agreement. The parties hereby ratify and reaffirm each and everyone of their obligations under the Revised Agreement, except as the same may have been expressly modified by this Second Tax Increment Agreement. Dated: - CITY OF GRAND TERRACE U' By- Mayor Attest: City Clerk for the City of Grand Terrace Approved As To Form John R. Harper, City Attorney -3- i i` Dated: COMMUNITY REDEVELOPMENT I AGENCY OF THE CITY OF GRAND j TERRACE f f By. Executive Director j Attest: i Approved As To Form: i f Dated: COLTON JOINT UNIFIED SCHOOL DISTRICT j I - MM j By. President, Board of Education Attest: i if 1 Approved As To Form j BEST ST� EGER - Kevi an 7::�� � h D rict Special Cou el -_-2- -4- i EXHIBIT "A" TO SECOND TAX INCREMENT AGREEMENT BY AND AMONG THE CITY OFf GRAND.TERRACE CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY AND COLTON JOINT UNIFIED SCHOOL DISTRICT "IMPROVEMENTS" Re-landscape park, including, but not limited to: Irrigation, Re-seeding and/or sodding; Exterior lighting of the park; Creating a soccer field complex; and Constructing a 1200 square foot multipurpose building. =_ -- -5- PE: b' _-`,G CITY CITY OF GRAND TERRACE COUXCIL APPROVAL DATE: MARCH 14, 2002 CHECK REGISTER NO: CO205 OUTSTANDING DEMANDS AS OF: MARCH 14, 2002 CHECK NO. VENDOR DESCRIPTION AMOUNT -OLL ENDED 2/15/02 6,160.61 13907 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS TRAINING/CONFERENCE OR EXPENSES & MISC. 1,443.62 13908 ARROWHEAD CREDIT UNION443.62 13909 METLIFE MARCH EMPLOYEE-PAID LIFE INSURANCE 26 13910 INLAND COUNTIES INSURANCE SERVICES MARCH EMPLOYEE VISION/DENTAL INSURANCE 9,874.55 9891 13911 PACIFICARE OF CALIFORNIA MARCH EMPLOYEE HEALTH INSURANCE 13912 MANAGED HEALTH NETWORK MARCH MHN FOR EMPLOYEES 430.92 13913 STANDARD INSURANCE COMPANY MARCH LIFE & SHORT TERM DISABILITY INS. 1,402.07 13914 STATE COMPENSATION INSURANCE FUND FEBRUARY WORKER'S COMP. INSURANCE 3,192.82 13916 RICHARD ROLLINS FEBRUARY OPEN/CLOSE/CLEAN PARKS 927.00 13917 VERIZON WIRELESS-LA FEBRUARY CELL PHONE-CHILD CARE 38.31 13918 PACIFIC BELL PHONE CHARGES 19477 46670 BOISE CASCADE OFFICE PRODUCTS PRINT CARTRIDGES & SUPPLIES 302.71 46671 BURTRONICS BUSINESS SYSTEMS BLACK INK-RISOGRAPH 85.34 46672 CA MUNICIPAL TREASURER'S ASSOC. CMTA DUES-SCHWAB & RONNOW 12000 n 46673 CHILDCARE INFORMATION EXCHANGE ANNUAL SUBSCRIPTION RENEWAL 38.00 0 46674 COLTON JOINT UNIFIED SCHOOL DISTRICT ANNUAL LEASE COMM SERVICES BLDG 101.00 e 46675 CITY OF COLTON WASTEWATER TREATMENT CHARGES 135,742.29 Z 470.73 n 46676 DAILY JOURNAL CORPORATION PUBLIC HEARING NOTICES IN SUN r' 46677 DATA TICKET INC. JANUARY PARKING CITE SERVICES 100.00 n 46678 DAVID T. WASDEN INC. STORM DRAIN REPAIR 2,790.00 0 46679 DON HARRIS SEMINAR MILEAGE 31.03 82 Z 46681 ESSCO-REDLANDS INC. CITY HALL LIGHT BULBS 50.15 a 46682 EVER READY EMBROIDERY SHIRT-GARCIA 50.15 > 46683 EXPANETS INC. PHONE MAINTENANCE SERVICE 141.25 46684 FRUIT GROWERS SUPPLY PARK MAINTENANCE SUPPLIES 141.01 46685 G.T. AREA CHAMBER OF COMMERCE COST INCREASE 7/01-2/02 00 511. Z 46687 HOFFMAN VIDEO SYSTEMS PARTS/LABOR TO REPAIR CAMERA IN CHAMBERS 11.69 O _` 1 CITY OF GRAND TERRACE DATE: MARCH 14, 2002 CHECK REGISTER NO: CO205 OUTSTANDING DEMANDS AS OF: MARCH 14, 2002 CHECK NO. VENDOR DESCRIPTION AMOUNT 46688 HOME DEPOT MAINTENANCE SUPPLIES 51.56 46689 HYDRO-SCAPE PRODUCTS INC. IRRIGATION SUPPLIES 66.59 46690 INLAND EMPIRE MANAGER'S ASSOC. 2002 DUES-T. SCHWAB 25.00 46691 INTERSTATE BRANDS CORPORATION BREAD PRODUCTS-CHILD CARE 19.72 46692 JZ'S PARTY CHARM TABLE/CHAFER RENTAL-CHAMBER MIXER 149.13 46694 JON'S FLAGS & POLES 2 CALIFORNIA FLAGS 110.44 46695 K.D. SALES PICO PARK URINALS 1,059.06 46696 KELLY PAPER CHECK STOCK 22.21 46697 LELAND NURSERY BARTON ROAD TREES 2,707.92 46698 MARTIN & CHAPMAN COMPANY ELECTION SUPPLIES 76.12 46699 MCI TELECOMMUNICATIONS PHONE USAGE-CITY FACILITIES 976.67 46700 O'DUFFY CONSTRUCTION DRAIN REPAIR 7,000.00 46701 OTIS ELEVATOR COMPANY MARCH ELEVATOR MAINTENANCE 248.96 46702 PACIFIC BELL LOCAL SERVICE CHARGES 1.20 46703 PARKVIEW NURSERY BARTON ROAD-ROSE BUSHES 793.04 46705 PETTY CASH-CHILD CARE REIMBURSE PETTY CASH 185.15 46706 RENTAL SERVICE CORPORATION RENTAL-FORD TRACTOR/LOADER & AUGER 312.15 46707 RIVERSIDE BLUEPRINT 15 SETS PRINTS-BIKE STAGING AREAS 200.09 46708- RIVERSIDE HIGHLAND WATER COMPANY OUTSOURCE OF SEWER BILLING 1,311.99 46709 ROADRUNNER STORAGE MARCH STORAGE FEE 63.00 46710 LARRY RONNOW REIMBURSE CONFERENCE PARKING FEES 42.00 46711 ROQUET PAVING INC. MAIN STREET BICYCLE LANE PROJECT 55,592.22 46712 ROSA SALAZAR CHAIR EXPENSE REIMBURSEMENT-CHILD CARE 81.80 46713 S.B. COUNTY RECORDER RELEASE LIEN-277-331-29 12.00 _ 46714 S.B. COUNTY TREASURER- FUEL-CHILD CARE VAN 15.16 46716 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-SIGNALS, PARKS, CITY FACILITIES 4,218.66 46717 SYLVAN/IDENTIX FINGERPRINTS-SANDOVAL & WILSON 194.00 46718 SYSCO FOOD SUPPLIES-CHILD CARE 1,123.61 ----- ---- --- --- ---- ------------------- ----- - - - l CITY OF GRAND TERRACE DATE: MARCH 14, 2002 CHECK REGISTER NO: CO205 OUTSTANDING DEMANDS AS OF: MARCH 14, 2002 DESCRIPTION AMOUNT CHECK NO. VENDOR 1,246.14 46719 T.Y. LIN INTERNATIONAL-MC DANIEL ENGINEERING SERVICES 2,384.46 46720 TRANSPORTATION ENGINEERING & PLANNING JANUARY FEBRUARY COMMISSONAL ION STIPEND 50.00 46721 FRAN VAN GELDER 1,000.00 46722 VAVRINEK TRINE DAY & COMPANY DEC. 2001 QUARTERLY TREASURY REPORT 2 98 46723 WAXIE JANITORIAL SUPPLIES 540.00 46724 WEST COAST ARBORISTS INC. BARYON ROAD TREE REMOVAL FEBRUARY COMMISSION STIPEND 50.00 46725 BRIAN WHITLEY 1,187.50 46726 WILLDAN PLAN CHECK SERVICES u 0 46727 DOUG WILSON FEBRUARY COMMISSION STIPEND 06.4 2 .40 46728 XEROX CORPORATION MAINTENANCE COST ON 5345 XEROX BOTTLED WATER-CITY FACILITIES 46729 YOSEMITE WATER 199.50 SUBTOTAL $►250,095.29 FEBRUARY PAYROLL $129,931.41 GRAND TOTAL $380,026.70 I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. LARRY RONNOW FINANCE DIRECTOR 3 i CITY OF GRAND TERRACE PENDING CITY CC'1,C1L APPRO ^' L CITY COUNCIL MINUTES REGULAR MEETING - FEBRUARY 28, 2002 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on February 28, 2002, at 5:00 p.m.,; PRESENT: Dan Buchanan, Mayor Lee Ann Garcia, Mayor Pro Tem Herman Hilkey, Councilmember Maryetta Ferre, Councilmember Tom Sch%,,-ab, City Manager Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Patrizia Materassi, Community and Economic Development Director Larry Ronnow, Finance Director Jerry Glander, Building& Safety Director John Harper, City Attorney Lt. Hector Guerra, Sheriff's Department ABSENT: Don Larkin, Councilmember The City Council Meeting was convened at 5:00 p.m. 1. Grand Terrace Consolidated Capital Improvement Progyam (CIP) Priority List It was the consensus of the City Council that the following list is their priorities for the Capital Improvement Program: Signage & Beautification 1. SI 5 - Northeast Corner of Mt. Vernon Avenue & Barton Road (Information Signs) 2. SI 6 - Identification Signs for Grand Terrace Commercial/Industrial Area 3. SI 7 - Caltrans Interstate 215 Signs 4. SI8 - Commercial Corridors/Parkways Along Barton Road and Mt. Vernon Avenue 5. SI1 (e) - Barton Road and Michigan Avenue 5. SI2 (e) - Barton Road and Canal Street 5. SI3 (e) - Barton Road and Mt. Vemon Road 5. SI4 (e) - Barton Road and Preston Street Safe Routes to School - GPTF 1. SR4 - Grand Terrace Road from Barton Road to Terrace View Elementary School 2. SR5 - Grand Terrace Road from Terrace View Elementary School to Mt. Vernon Avenue COUNCIL AGENDA ITEM NOi •� i II Council Minutes February 28, 2002 Page 2 i 3. SR3 - Brentwood from Mt. Vernon Avenue to Preston Street 4. SR2(e)-Michigan from: 1)Commerce Way to De Berry Street 2)Pico Street to Main Street 5. SR1 - Michigan from Commerce Way to Van Buren Street It was the consensus of the Council to discuss the Bike Lane Category at a later date. Facilities and Parks 1. FP8 - "Town Square" City Center for Economic & Cultural Purposes 2. FP3 (e) - Richard Rollins/Terrace Hills Rehabilitation 2. FP4 (e) - Pico Park Expansion 3. FP 1 - Library 3. FP2 - Senior Center Improvements 3. FPS (e) - Petta Park Construction 3. FP6 - Directly Above Wren, Finch, De Berry and Cardinal Streets - Wilderness Park 3. FP7 - Community Center/Gymnasium Mayor Buchanan adjourned the Workshop at 6:15 p.m. The City Council Meeting was opened by Mayor Dan Buchanan, followed by the Pledge of Allegiance led by Councilwoman Maryetta Ferr6. ITEM TO DELETE City Manager Schwab indicated that Councilmember Larkin requested that item 8A. Northeast Corner Parking at Mt. Vemon/Grand Terrace Road be removed from the agenda and to agendize it for the March 14, 2002 Council meeting. SPECIAL PRESENTATIONS i 2A. SANBAG - Measure I Presentation i I Ty Schuiling,SAN'BAG, gave a presentation on the status of Measure I. He reported that the presentation that he has given to the Council is being given to all cities in the County of San Bernardino in an effort to raise awareness of Measure I throughout the communities. I 2B. Commendation - Patrizia Materassi Mayor Buchanan presented Patrizia Materassi, outgoing Community and Economic Development Director, with a commendation for her exemplary professional performances she has provided to the City of Grand Terrace and sincere thanks for a job well done. Council Minutes February 28, 2002 Pase 3 Mayor Buchanan, stated that Patrizia Materassi has professional expertise and emotional commitment to her craft. He feels that the City of Grand Terrace is a better City because of her efforts. He expressed his appreciation for the work that she has done for the City and for the support that she has given him personally. He wished her a lot of success and indicated that she has a great opportunity in Santa Cruz. He encouraged her to never loose the passion that she has. Mayor Pro Tem Garcia, indicated that Patrizia does have a special passion and that as long as she is active she will try to maintain the vision of the General Plan Task Force and hopes that she %will come back and be proud of the legacy that she has left and the plans that she helped to create. She expressed to Patrizia that she will be missed and wished her and her family all the best. Councilmember Hilkey, he expressed his respect for Patrizia's tenacity and ability to organize and motivate. He has always felt that she was bound for bigger things than Grand Terrace. He thanked her for her work and wished her well. Councilmember Ferre, indicated that she has worked with Patrizia wearing many hats. Patrizia has a passion for her work, she is honest for the right person and at all times she could trust her decision. She has grown to know her in a professional sense but also as a friend and she will be missed. Patrizia Materassi;indicated that she has enjoyed working for the City of Grand Terrace and that part of her heart will stay here and the other part needs to follow and do what she has to do. She thanked the Council and encouraged them to contact her anytime. She will miss Grand Terrace tremendously. CONSENT CALENDAR CC-2002-12 MOTION BY COUNCILMEMBER FERRE, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER LARK ;WAS ABSENT),to approve the following consent calendar items: 3A. Approval of Check Register CO204 3B. Ratify 02-28-2002 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 02-14-2002 Minutes 3E. Mid Year Budget Adjustments - FY 01-02 3F. Geographic Information Systems (GIS)Program Status PUBLIC CONEY ENT -None li Council Minutes February 28, 2002 Page 4 j ORAL REPORTS 5A. Committee Reports i 1. Crime Prevention Committee i a. Minutes of October 8, 2001 and November 12, 2001 CC-2002-13 MOTION BY COUNCILMEI✓iBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT),to accept the October 8,2001 and'November 12,2001 minutes of the Crime Prevention Committee. i Councilmember Hilkey requested that Crime Prevention Information be available on Channel 3 on crimes that are on the rise and how they can be prevented. ; 2. Emergency Operations Committee a. Minutes of January 7, 2002 CC-2002-14 MOTION BY COUNCILMENiBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 4-0-1-0(COUNCELMEMBER LARKIN WAS ABSENT),to accept the January 7, 2002 minutes of the Emergency Operations Committee. COUNCIL REPORTS Mayor Buchanan, reported that on March 6`h at 11:00 a.m. the Annual City Selection Committee meeting will be held at which time a City Selection Chair and Vice-Chair are I elected and election of LAFCO Voting member and alternate voting member. He requested input from the Council on who they would like him to vote for. i It was the consensus of the Council for Mayor Buchanan to vote for Betty Dean Anderson as the voting member and Ted Bergman as the alternate for LAFCO. Mayor Pro Tem Garcia, thanked Councilmember Hilkey for his support of her being the i representative for District 6 of SANB AG. She requested that staff give an update on some of the improvements that are going on in town. Assistant City Manager Berry,responded that the Barton Road project by Demetris has been completed. The new Tot Lot is now complete at Richard Rollins Park. They continue to work on parkway throughout town. Community and Economic Development Director IIfaterassi, indicated that currently at Barton Road and Michigan the radius' are being widened. She also reported that at Vivienda i i I - Council Minutes February 28,2002 Page 5 and Barton Road the curb, gutter and sidewalks are being improved. The 5 staging areas are being worked on. The Main Street Bike Lane is complete. Assistant Cily Manager Bgn, indicated that the improvements at the park and Middle School are in the works. He commended Councilmember Hilkey and former Assistant City Manager John Donlevy for their efforts on this great project. l 1 Community and Economic Development Director Materassi, indicated that Assistant City Manager Berry is working on a grant to augment the funding on the park. Mayor Pro Tern.Garcia,reported that the Little League Opening Ceremonies will be held on Saturday, May 23rd at 10:00 a.m. at Pico Park. She reported that La Pasta Italia was spotlighted as Business of the Month in the "Blue Mountain Outlook." She indicated that Savior Clothing was a home base business and they are now located in the Stater Brother's Shopping Center. She reminded everyone that the Annual Art Show is coming up on May 5`''. She questioned whether there would be an event for Easter. Assistant City Manager Berry, responded in the negative. Councilmember Hilkey, reported that there is a Meeting on new facility of Inland Composting on March 6, 2002 at 6:30 p.m. at the Lion's Community Center. He reported that he has had the opportunity to use the local post office in town and expressed his appreciation for the convenience. He reported that just a couple of store doors down from the post office is a used book store with current and reasonable books for sale. He indicated that Grand Terrace is not getting MSNBC instead we got three religion channels. He would like to know how to address the FCC regulations and requested someone to contact him if they know. Mayor Buchanan, reminded everyone to vote on March 5, 2002. PUBLIC HEARING 6A. Community Development Block Grant Funding Awards 2002-2003 Program Year Assistant City Manager Berry indicated that the County has completed its application process for the Community Development Block Grant Funding for 2002-2003 for the City of Grand Terrace. He indicated that the City Council will now need to determine funding and authorize staff to submit the funding list. Staff is recommending that the council allocate $72,000 for the design, engineer, and construct curb, gutter, and sidewalk along a 700-foot section of Grand Terrace Road. Council Minutes February 28, 2002 Page 6 Mayor Buchanan opened discussion to the public, there being none he returned discussion to Council. CC-2002-15 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER LARKIN WAS ABSENT), to authorize staff to submit the following list to the County of San'Bernardino Economic and Community Development Department for the Community Development Block Grant funding year 2002-2003: 1. S72,000 for the design, engineer, and construction of curb, gutter, and, sidewalk along a 700-foot section of Grand Terrace Road. 2. S5,650 to the San Bernardino County Library for the continuation of the Literacy Education Program at the Grand Terrace Branch Library. 3. S500 to Elder Citizen Protection Services, Inc for the continuation of the Shoppin'4 Seniors Program. 6B. Proposed Updated Housing Element - Resolution Approving the Updated Housing � Element, GPA-01-01 Pending Approval by the State Department of Housing and Community Development Joann Lombardo,Housing Consultant presented the Proposed updated Housing Element for the City of Grand Terrace. Mayor Buchanan opened discussion to the public, there being none he returned discussion to Council. Mayor Pro Tem Garcia indicated that she works for Habitat For Humanities and that she would be abstaining from voting on this item. CC-2002-16 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER FERRE,CARRIED 3-0-1-1 (COUNCILMEMBER LARKIN WAS ABSENT AND MAYOR PRO TEM G ARCIA ABSTAINED), to approve the Updated Housing Element by Resolution Approving the Updated Housing Element, GPA-01-01 Pending Approval by the State Department of Housing and Community Development. UNFINISHED BUSINESS - None NEW BUSINESS 8B. Waste Disposal Agreement Amendment - San Bernardino County CC-2002-17 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER Council Minutes February 28, 2002 Page 7 FERRE, CARRIED 4-0-1-0 (COUNCII.MEMBER LARKIN WAS ABSENT), to authorize the Mayor to execute Amendment No. 1 to the Waste Disposal Agreement with the County of San Bernardino. CLOSED SESSION - Drone ORDER OF ADJOURNMENT Mayor Buchanan adjourned the City Council Meeting at 8:05 p.m.,until the next CRA/City Council Meeting which is scheduled to be held on Thursday, March 14, 2002 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace e1T y RAMO TER C Community Services Department Staff Report MEETING DATE: March 14, 2002 SUBJECT: APPLICATION TO THE DEPARTMENT OF CONSERVATION (DOC). DIVISION OF RECYCLING PURSUANT TO SECTION 14581 (A) (4) (A) OF THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT. NO FUNDING REQUIRED BACKGROUNT: The Department of Consern ation(DOC) is required a distribute S10,500,000 to eligible cities and counties for beverage container recycling and litter cleanup activities. The amount allocated is based r upon the population of the City of Grand Terrace, as stated in the Annual Demographic Report submitted to the Governor of the Department of Finance. The total amount of funds available to the City of Grand Terrace is $5,000 per year for two years from the California Beverage Container Recycling Program, The City of Grand Terrace will manage these funds. The City of Grand Ter-race,will develop and implement a program that meets the criteria set forth by the DOC. The program will have a primary emphasis on the collection of recycling beverage containers from homes, schools, parks, and events. RECOMMENDATION- That the City Council: 1. ADOPT A RESULTION OF THE CITY OF GRAND TERRACE, CALIFORNIA SUBMITTING A FUNDING REQUEST FORM TO THE DEPARTMENT OF CONSERVATION FOR PROGRAMS CONSISTENT WITH THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT; and 2. Authorize Staff to submit the necessary forms. Fiscal Impact: The City will receive grant funds totaling S10,000 over two years. COUNCIL AGENDA ITEM NO. 3� j i i RESOLUTION' NO. 2002- A RESOLUTION OF THE CITY OF GRAND TERRACE, i CALIFORNIA, SUBMITTING A FUNDING REQL"EST FORM TO THE DEPARTMENT OF CONSERVATION FOR PROGR .NIS CONSISTENT WITH THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT WHEREAS, the people of the State of California have enacted the California Beverage container recycling and Litter Reduction Act that provides funds to cities and counties for beverage container recycling and litter reduction cleanup activities; and I WHEREAS, the California Department of Conservation's Division of Recycling has been delegated the responsibility for the administration of the program within the state, setting up necessary procedures for cities and counties or their designee under the program; and WHEREAS, per section 14581 (a) (4) (E) of the California Beverage Container Recycling I and Litter Reduction Act, the City is eligible to have the authorized agent submit the necessary Funding Request Form in order to receive funds from the Department of Conservation's Division of Recycling. NOW THEREFORE, BE IT RESOLVED that the City of Grand Terrace authorizes the submittal of the funding Request Form to the Department of Conservation's Division of Recycling. The Assistant City Manager, is hereby authorized and empowered in the name of the City of Grand Terrace all necessary forms hereto for the purposes of securing payments and to implement and carry out the purposes specified in the Section 14581 (a) (4) (A) of the California Beverage Container recycling and Litter Reduction Act and provide information regarding this program to the Division upon request. PASSED, APPROVED AND ADOPTED this 14' day of March 2002. - f Mayor of the City of Grand Terrace .ATTEST: i I I I _ r I City Clerk of the City of Grand Terrace i Historical & Cultural Activities Committee Minutes for February 4, 2002 The meeting was called to order at 7:05 p.m. by Chairman Pauline Grant. Those present were Pauline, Barbara Tinsl:y, Ann Petta, Frances Carter, Brenda Stanfill, Shelly Rosenkild, Colleen Edmundson, and Hannah Laister. Secretary's Report: Thank You notes were sent to Phyllis Sternberg and Liz Larkin for their help at the City Birthday Party. The minutes for January were read and approved as read on motion by Ann, seconded by Colleen, all in favor. Treasurer's Report: Balance in Budget S843.04,in Petty Cash,SS9.12. The report was not available but will be mailed to members with the February minutes. Brenda requested our Budget for the coming year. Ann made a motion to submit an amount of S l,200.00, Barbara seconded, all were in favor. Historical Report: Ann brought in articles on the old school bell These articles showing the history will be put in our archives. She also left a message for Byron Matteson about Nvriting an article of his memories of the City. Art Show: Shelly prepared a poster to be put around town. Brenda will print 50 on pink paper. Shelly will check again on paid advertising. New Business: Workshop to work on pictures will be Monday. February 25' at 12 noon. Change of Country Fair: Hannah mentioned that members «'ere upset about ari article in the newspaper concerning changes to the Country Fair. Our committee is not large enough to handle anything else and feel the Fair has been very successful as it stands. Brenda will arrange for Steve Berry to come to our next meeting so that he can hear our views and we can hear his. Steve has another meeting at 7:Cx) p.m. so our meeting on March 4' will begin at 6:30 p.m. Wednesday night the 6" is a Chamber of Commerce Mixer at City Hall and Steve has asked that we display a scrap book. We will arrange this. The Librarian has asked to use the inner lobby showcase. After discussion, it was decided that the case being where it is would cause too much traffic and should be for our use only. Barbara made' this motion, seconded by Ann, all in favor. Colleen asked the Committee if she could borrow three table cloths and mo water pitchers. No one had any objection to this. Brenda transcribed the speeches from the Birthday Party for .inn to proof read. Our next meeting will' be March 4, 2002 at 6:30 p.m. The meeting adjourned at 8:05 p.m. Respectfully Submitted, _ Hannah Laister F E B 2 5 2002 Secretary CITY CLERK. COUNCIL AGENDA I MM NOl�[41 0 STAFF REPORT GRAND TERR C City Manager's Office CRA ITEM ( ) COUNCIL ITEM ( X) MEETING DATE; March 14, 2002 SUBJECT: Northwest Corner Parking at Mt. Vernon/G.T. Road FUNDING REQUIRED ( ) NO FUNDING REQUIRED ( X ) Staff has received a request from Council Member Larkin to agendize the issue of no parking at the Northwest corner of Mt. Vernon and G.T. Road, sometimes referred to as lookout point. Some time ago the City was having problems with people parking vehicles at this corner for sale.' The Council has since adopted an ordinance prohibiting vehicles for sale on private property. Currently the entire area is posted "no parking". If Council has new policy direction for Staff please discuss the issue and indicate the Council's desire. COUNCIL AGENDA fTEM NO' 1 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: March 14, 2002 SUBJECT: SET DATE FOR PLANNING COMMISSION APPLICATION DEADLINE TO FILL VACANCY CREATED BY THE RESIGNATION OF FRAN VAN GELDER AND SCHEDULE A MEETING DATE TO CONDUCT INTERVIEWS Commissioner Fran Van Gelder has submitted her resignation from the Planning Commission effective March 1, 2002. The term is scheduled to expire June 30, 2002. l Staff Recommends Council: 1. Authorize the City Clerk to post the vacancy and accept applications to fill the unexpired term. 2. Set a deadline for Planning Commission Applications. 3. Schedule a meeting date to conduct interviews. COUNCIL AGENDA MEM NO) �� « . C the ��� !/i �- /rl�l-�(.�*�, /��'� :J fin"/ti .�Za,.�'��sc�? •-C-�^� ,�-i-, �'�c� f�•`r. :;t' pL2;:cfi.C`• /f��J/Jn�:. � �?�'»�/r�,L„=���---- i i vi \1 ^� I I , f LEAGUE OF CALIFORNIA CITIES INLAND EMPIRE DIVISION LEGISLATIVE TASK FORCE r� Thursday, February 28, 2002 Time: 2:00 p.m. to 4:00 p.m. Location: Tri-Communities Room Rancho Cucamonga City Hall 10500 Civic Center Drive AGENDA ACTION ITEMS A. Protecting Local Government Revenue 1. League of California Cities Board Decision CSAC met February 20t' but withheld decision until title and summary are received out of Attorney Generals Office. Currently6 out of the 10 big, cities have committed to support an initiative (7 required). LAO fiscal impact analysis looks more favorable than earl ierversions. Title and lam, summary are expected sometime next week. ACTION: Informational only. Members Cities are being asked to adopt a resolution concerning the League's action for better Cities. A sample resolution and further information will be forwarded next week. B. Housing 1. February 8th Report by Larry Henderson 2. Julie Bornstein Meeting Task Force supports AB2863 (see attached). ACTION: Each city write letters of support to legislators with copies to Dan Carrigg at League in Sacramento and Inland Division c/o Britt Wilson at Rancho Cucamonga. C. Transportation ACTION: People encouraged to vote for Proposition 42 on March 6t 1 COUNCIL AGENDA ITEIl.7 NO.' D. League of California Cities Action Days — Sacramento 1. Make plans to attend April 17th and 18th 2. Report on Joint Legislative Dinner, April 17th with Inland Empire, Desert Mountain, and Riverside Divisions Legislative Days have to be rescheduled; Regional Rep will e-mail new dates when determined. Representatives for the Inland Empire Division were i appointed to sit on Dinner Planning Committee (Grace Vargas, Lori Sassoon, Lee Ann Garcia, John Mitchell, Kathy Kivley). City of Rancho Cucamonga to schedule conference call with all division planning reps in mid-March. ACTION: None at this time I E. Legislation 1., AB 680 (Steinberg) Sales Tax Sharing Pilot Program a. Local Government Legislative Advocates have been invited to make a presentation b. Discussion by Task Force to take up position on AB680 2.: AB 2022 (Longville) Courthouse Construction a. Discussion by Task Force to take up position on AB2022 ACTION: LTF unanimously voted to oppose AB680 andito send a letter. Member cities are requested to oppose AB680 and send letters to legislators, unions, chambers, city contractors, businesses, 1 employee associations, etc. Also please copy Inland Division c/o Britt Wilson at City of Rancho Cucamonga. Division will send thank you letters to Assemblymembers McLeod and Longville'for not voting in favor of AB680 when it was considered by the Assembly. Additional talking points will be e-mailed under separate cover to assist cities in writing letters or talking stakeholders. LTF voted to send letter of support on AB2022 and member cities are asked to do likewise. AB2022 raises funds for retrofit and , i construction of central courthouse with no impact on city finances. Current partners include public employees and Inland Empire PORAC. A resolution in support has been adopted by the County of Supervisors. ' ,I x G. City/County Conference —April 2003 ACTION: Being moved to April 2003. H. Status of all Cities approving Division Priorities ACTION: Inland Empire Division has received notice of action from Rancho Cucamonaga,_Grand Terrace, Highland, Ontario, and Upland. We understand that other cities have taken action and are requested to forward notice to the Inland Division c/o Britt Wilson at the City of Rancho Cucamonga. I. Grassroots Network Progress Report - Cisneros ACTION: Members cities are reminded to provide Nancy Cisneros with a copy of their vendor lists for centralizing statewide efforts in contacting for initiative efforts. 1 AB 2863 (Longville, Thomson; Coauthors: Speier, Daucher). Housing Element Reform Bill. AB 2863 has been introduced at the request of the League and CSAC. The introduced version of the i legislation declare legislative intent regarding the development and adoption of local housing elements to enact legislating to accomplish the following: • Address issues involving the development of regional housing need projections. • Resolve issues and problems associated with the distribution of regional housing needs within a ; council of governments. • Clarify and improve the housing element review process. • Develop a neutral dispute resolution process and fair enforcement alternatives to deal with disputes over questions of compliance. • Develop.fiscal tools and incentives to assist local governments in their efforts to encourage housing and finance the infrastructure to support housing, as well as establish an ongoing state commitment to funding affordable housing. • Require state laws and policies that affect housing and land use to be internally consistent. • Establish additional legal protections to local agencies that approve affordable housing and that establish local proactive affordable housing policies. In addition, the bill establishes a definition of"residential unit" and "substantial compliance" under the law, and contains additional intent language that acknowledges some of the difficulties local governments face in promoting development of additional housing. This is simply an initial vehicle for a potential comprehensive housing element reform proposal. Local governments spent much energy last year in opposing SB 910 (Dunn), which proposed fines and penalties, imposed presumptions of non-validity on local housing elements, when there was a disagreement with the state over the interpretation of the law, and threatened to hold local gas tax revenues (or possibly VLF) revenues hostage until a local government capitulated to the desires of state plan reviewers. Over 280 cities sent letters opposing that bill. Now is the chance for cities to write letters advocating for what we stand for in terms of housing element reform. The principles for reform listed above, reflect the key issues that the League, CSAC, CalCOG, and the American Planning Association are jointly advocating for in the current negotiations in the legislative working group chaired by Assembly Member Lowenthal (Chair, Assembly Housing and Community Development Committee), Assembly Member Wiggins (Chair, Assembly Local Government Committee). Although negotiations so far have been productive, the final outcome of these discussions remains unclear. In addition to the 'anticipated threats during the negotiations by the SB 910 proponents to move this punitive legislation, a January 23, memo,jointly-authored by Assembly Members Alan Lowenthal, Patricia Wiggins, and Senator Dunn, established a May deadline for the legislative housing element working group. The memo states, "We prefer that legislation coming out of this working group be the product of consensus. However, we want to make it clear that if the working group is unable to reach consensus or continues to be delayed, the three of us will work on our own to move legislation this year. In this charged legislative environment, the League and other local government groups will remain active in good-faith negotiations in the working group; however, should the discussions break down, local government groups need to preserve our options to place a comprehensive housing element reform proposal in front of the Assembly Local Government and Housing Committees. To build support for housing element reform, every city that desires reforms to address the principles listed in AB 2863 should immediately send a support letter to the author, with copies to your legislators, and both the Assembly Local Government and Housing Committees. In addition, ask your legislator to co-author this legislation. If your legislator is the author or a coauthor of this bill, make sure to thank them for their leadership in seeking balanced housing element reform. Copies of a sample support letter for AB 2863 are available on the League's Website at www.cacities.org. Staff: Dan Carrigg. AB 2863 (Longville and Thomson) Sample Support Letter March XX, 2002 Assembly Member John Longville State Capitol, Room 3123 Sacramento, CA 95814 RE: AB 2863 (Longville). Housing Element Notice of Support Dear Assembly Member Longville: We are pleased to inform you that the City of SUPPORTS your AB 2863, as introduced, February 25, 2002. In brief, this measure, which is sponsored by the League of California Cities and other local government groups, is a legislative vehicle for housing element reform during the 2002 legislative session. We agree with the principles for comprehensive housing element reform outlined in your legislation which will result in an improved housing element process, and-- combined with needed incentives--produce additional housing as well. In brief, the principles detailed in your bill are as follows: (1) Address issues involving the development of regional housing need projections; (2) Resolve issues and problems associated with the distribution of regional housing needs within a council of governments; (3) Clarify and improve the housing element review process; (4) Develop a neutral dispute resolution process and fair enforcement alternatives to deal with disputes over questions of compliance; (5) Develop fiscal tools and incentives to assist local governments in their efforts to encourage housing and finance the infrastructure to support housing, as well as establish an ongoing state commitment to funding affordable housing; (6) Require state laws and policies that affect housing and land use to be internally consistent; (7) Establish additional legal J i protections to local agencies that approve affordable housing and that establish local proactive affordable housing policies. Include a paragraph which explains local efforts to support housing in your city, as well as any comments on your city's experience with the housing element process, or specific reforms to the process your city would like to see. Addressing this state's many housing needs requires a productive working relationship between local governments and the state, and a discussion that must involve the full scope of issues which affect housing production. Thank you for your leadership on this important issue for local government, and for advocating a balanced approach to comprehensive housing ; reforms. i Sincerely, XXXXXX City Official City of cc: Members and Consultant, Assembly Local Government Committee Members and Consultant, Assembly Housing and Community Development Committee YOUR SENATE and ASSEMBLY MEMBERS League of California Cities I i i Finance Department c1Ty . 9 OF 6RAMV TE C Staff Report CRA ITEMO COLICIL ITEM(X) MEETING DATE : March 14. 2002 AGENDA ITEM SUBJECT: BUDGET HEARING DATES FOR FY 2002 - 2003 PRELIMIINARY BUDGET FTjN, DII,G REQUIRED NO FUNDING REQUIRED XX r( DISCUSSION: The City Council traditionally sets two dates for budget hearings on preliminary departmental budget requests. The FY02-03 Budget Calendar is attached. RECOMMENDATION: That the City Council select two dates for public meetings to consider the FY 2002 - 2003 Preliminary Budget. Recommended dates are between April 29 and May 31, 2002. COUNCIL AGENDA ITEM NO.� 1 v i i i I �rcIT Y GR.AAMO TTERR CE DATE: January 14, 2002 i To: City Manager, Council Members, Department Directors, And Committee Members From: Larry' Ronnow, Finance Director RE: Budget Calendar - FY2002-2003 January 28, 2002 Budget Worksheet Forms Printouts indicating FY 00-01 budget and actual by account, current year budget and year to date actual, and a blank column to be filled in for FY 2002-2003. January 28 Current Fiscal Year-To-Date Actual Expenditure Summary Reports Through December, 2001 (6 months) Distributed. (Due to volume of paper involved, Detail Reports will be produced on request.) Printout of current fiscal year activity is distributed for analysis purposes. February 25 Completed Budget'Worksheet Forms are Returned to Finance Director. Expenditure totals are compiled and consolidated, revenues are estimated and fund balances determined for 1 st draft of FY2002-2003 Budget. llarch 11 - 14 1st Budget Draft Review by City Manager, \larch 14 Council sets Budget Hearing Date(s) Council sets date(s) for public meeting(s) to consider FY 2002-2003 Budget. Recommended dates are b�lrween j April 29 - ylav 31, 2002 `larch 18 - 22 City Manager - Department Head Budget Meetings i City Manager and Finance Director Meet with Department Directors to discuss budget requests. I, Page 2 FY 2002-2003 Budget Calendar Dates March 22 to Preparation of Preliminary Budget April 19 Budget Worksheets are returned to Finance Department with recommended changes;corrections. FY 2002-2003 Preliminary Budget is completed and printed. April 22 FY 2002-2003 Preliminary Budget Document Made Available April 29 to FY 2002-2003 Budget Hearings May 31 Council conducts public hearings and budget review on (TBA) date(s) to be arranged. June 13, 2002 adoption of FY 2002-2003 City and CRa Budgets (target date)