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04/25/2002 FILE Ca C}TY - - - , NRND TERR CE 4 April 25,2002 22795 Barton Road., Grand Terrace California 92313-5295 Civic Center. (909),824-6621 Fax(909)783-7629 Fax(909)783-2600 . CITY OF GRAND-TE,R-ACE Dan Buchanan • Mayor - • _ - CRA/CITY COUNCIL Lee Ann,Garcia. Mayor Pro Tent - - - REGULAR MEETINGS flermaq Hilkey DonLarldn 2ND AND 4TH 'Thursdays:- 6:00 p.m.. Maryetta Ferre Counen Members Thomas J.Schwab City Manager - - ,- Council-Chambers Grand-Terrace Civic Center 22795 Barton Road- : Grand Terrace; CA 92313-5295 , CITY OF GRAND TERRACE COUNCIL MEETING AGENDA APRCITY COUNCIL CHAMBERS :00 P 2 . 2002 5 GRAND TERRACE CIVIC CENTER :00 P.M. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990.IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,OTHER THAN UNDER PUBLIC COMMENT,YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE CITY COUNCIL MEETING-5.00 P.M. 1. Interview Applicants and Make an Appointment to fill an Appoint unexpired term on the Planning Commission scheduled to expire June 30,2002 CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of04-11-2002'Minutes Approve 2. Check Register CR0208 Approve 3. Resolution to Extend Period For Developing Low-Moderate Approve Income Property 4. Closed Session - Southern California Edison Real Estate Negotiations(Parcel No. 1167-151-60) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Home of Distinction Award 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Register CO208 Approve B. Ratify 04-25-2002 CRA Action I I I i COUNCIL AGENDA 04-25-2002 PAGE 2 OF 2 ! AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION I C. Waive Full Reading of Ordinances on Agenda D. Approval of 04-11-02 Minutes Approve ! E. CLEEP Grant Purchases Approve I 4. PUBLIC COMMENT ! 5. ORAL REPORTS I A. Committee Reports-None I I i B. Council Reports 6. PUBLIC HEARINGS-None I I 7. UNFINISHED BUSINESS i I A. Second Reading-An Ordinance of the City Council of the Approve City of Grand Terrace,California,Amending Grand Terrace Municipal Code,Chapter 10.08,Establishing Speed Limits for Various Streets in the City of Grand I Terrace I i I 8. NEW BUSINESS A. Designate No Parking on Section of Barton Road at the Approve Town and Country Shopping Center I B. Enacting a Recycled Products Procurement Policy to Approve Comply with our SRRE(Source Reduction and Recycling Element)_ C. Resolution Establishing Park Policies and Fees for Richard Approve Rollins and Pico Park Table Rentals I D. Purchase of F1ashCam 530 Self Contained,Camera Using Approve CLEEP Funds(Law Enforcement Equipment Program) ! I I 9. CLOSED SESSION-None i ADJOURN i i I F i I THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,MAY 9,2002. ........... ............................................. . . ............................................... . AGENDA ITEM REQUESTS FOR THE 05-09-2002 MEETING MUST BE SUBMITTED IN WRITING TO THE.=CLERK'S ! OFFICE BY NOON 05-02-2002. d I i ; I PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING- APRIL 11, 2002 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on Apri1 11, 2002 at 6:00 p.m. - PRESENT: Dan Buchanan, Chairman Lee Ann Garcia, Vice-Chairwoman Herman Hilkey, Agency Member Maryetta Ferr6, Agency Member Tom Schwab, Executive Director Brenda Stanfill, City Clerk Larry Ronnow, Finance Director Jerry Glander, Building & Safety Director Lt. Hector Guerra, Sheriff's Department John Harper, City Attorney ABSENT: Don Larkin, Agency Member Steve Berry, Assistant City Manager APPROVAL OF 03-28-2002 MINUTES CRA-2002-21 MOTION BY AGENCY MEMBER FERRE, SECOND BY VICE-CHAIRMAN GARCIA,CARRIED 4-0-1-0(AGENCY MEMBER LARKIN WAS ABSENT),to approve the March 28, 2002 Community Redevelopment Agency Minutes. CHECK REGISTER CR0207 CRA-2002-22 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER HILKEY,CARRIED 4-0-1-0(AGENCY MEMBER LARKIN WAS ABSENT),to approve check register CR0207. RESOLUTION - AUTHORIZING SUBMITTAL OF AN APPLICATION FOR FUNDING UNDER THE CAL HOME PROGRAM CRA-2002-23 MOTION BY AGENCY MEMBER FERRE, SECOND BY AGENCY MEMBER HILKEY,CARRIED 4-0-1-0(AGENCY MEMBER LARKIN WAS ABSENT'),to adopt a Resolution authorizing submittal of an application for funding under the Cal Home Program. CRA AGENDA IYEMI NO. I I i � ' I ' � I i I Community Redevelopment Agency Minutes April 11,2002 Page 2 Chairman Buchanan adjourned the Community Redevelopment Agency Meeting at 6:10 p.m. until the next CRA/City Council Meeting scheduled to be held on Thursday,April 25,2002 at 6:00 p.m. I i I SECRETARY of the Commuriity Redevelopment Agency of the City of Grand Terrace I i I I I ; CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace I I � i I I I I i I I I I I i I I I I I i i i I ! I i I I 4 I I � I I I I I I I � I PENDING O P A (APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY ---- - - CR0208 DATE: APRIL 25, 2002 CHECK REGISTER NO: -_ _ OUTSTANDING DEMANDS AS OF: APRIL 25, 2002 CHECK# VENDOR DESCRIPTION AMOUNT 13940 STANDARD INSURANCE COMPANY APRIL EMPLOYEE LIFE & DISABILITY INSURANCE 79.36 13941 MANAGED HEALTH NETWORK APRIL EMPLOYEE MHN 13943 PACIFICARE OF CALIFORNIA APRIL EMPLOYEE HEALTH INSURANCE 1,522.17 13945 STATE COMPENSATION INSURANCE FUND MARCH WORKERS COMP. INSURANCE 736.61 MAR 13948 VERIZON WIRELESS-LA CH CELL PHONES-BLDG & SAFETY 197.36 62 46874 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 46875 DAN BUCHANAN APRIL AGENCY STIPEND 15500..0000 46880 EDEN SYSTEMS INSTALL/TRAINING BY TAYLOR 3/5-3/7 1,955.33 APRIL AGENCY STIPEND 150.00 46882 MARYETTA FERRE' ' 46885 G.T. FIRE & RESCUE ASSOCIATION LARKIN APRIL AGENCY DONATION 150.00 46886 LEE ANN GARCIA APRIL AGENCY STIPEND 150.00 RMAN HICKEY APRIL AGENCY STIPEND 150.00 46889 HE �+r 46885 JE AN I LKE PROFESSIONAL SERVICES 4/2 THRU 4/15/02 803.00 HAR 46906 RIVERSIDE HIGHLAND WATER COMPANY ' TRANSFER STOCK SHARES-22317 BARYON RD 77.50 46907 ROSENOW SPEVACEK GROUP INC. TAX INCREMENT SERVICES 120.46 46917 STAPLES CREDIT PLAN OFFICE SUPPLIES 20. 46922 TEXACO FUEL-CODE ENFORCEMENT VEHICLE 20.63 G) 46929 WESTERN EXTERMINATORS COMPANY MONTHLY PEST CONTROL-CITY FACILITIES 32.00 z 46931 WIRZ& COMPANY' BUSINESS CARDS-OWENS 48.49 a 976786 U.S. BANK TRUST N.A. APRIL BOND LEASE PAYMENT 23,325.92 TOTAL $30,146.39 z 0- - 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: APRIL 25, 2002 CHECK REGISTER NO: CR0208 OUTSTANDING DEMANDS AS OF: APRIL 25, 2002 I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITIED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE AGENCY. 119g - LARRY RONNOW FINANCE DIRECTOR ---- - -- -- - --- -2 - -- - CITY OF GRAND TERRACE REDEVELOPMENT AGENCY Finance Dept STAFF REPORT CRA ITEM(X) COUNCIL ITEM( ) MEETING DATE : April 25, 2002 AGENDA ITEM SUBJECT: RESOLUTION TO EXTEND PERIOD FOR DEVELOPING LOW-MODERATE INCOME PROPERTY FU,DING REQUIRED NO FUNDING REQUIRED XX Background During the FY2000-2001 financial audit of the Redevelopment Agency, it was determined that the Agency had exceeded the five year time limitation to initiate development or dispose of property purchased with Low-Moderate Housing Funds. The specific properties cited are at 12569 Michigan Street and 11695 Canal Street. Health & Safety Code Section 33334.16 is the governing statute for this requirement. It allows a one time extension, by resolution,not to exceed five years. The Michigan Street property was purchased on February 23, 1995, and a five year extension would take the new deadline out to February 23, 2005. The Canal Street property was purchased on March 15, 1995, and its new deadline date would be March 15, 2005. Staff recommends that Agency Board: adopt the attached resolution to extend the period in which staff may determine how best to utilize the properties. CRA AGENDA ITEM No-3 1 f f �RESOLIUTION NO. CRA-2002i- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY' OF THE CITY OF GRAND TERRACE, CALIFORNIA, EXTENDING THE PERIOD DURING WHICH THE AGENCY MAY RETAIN THE PROPERTIES AT 12569 MICHIGAN AND 11695 CANAL WHEREAS, the'Grand Terrace Redevelopment Agency purchased the properties at 12569 Michigan and 11695 Canal with the intention of using the site for affordable " housing development; and ,I WHEREAS, activities to develop the site for affordable housing have not yet been initiated; and WHEREAS, the Agency may retain the site for housing, up to an additional five years; and NOW, THEREFORE, the Community Redevelopment Agency of the City,of Grand Terrace, does hereby resolve that the properties at 12569 Michigan and 11695 Canal be retained for an additional five year period for the purpose of developing affordable housing for persons and families of low and moderate income. PASSED, APPROVED AND ADOPTED this 251 day of April,!2002. I Mayor of the City of Grand Terrace _ � I ATTEST: City Clerk of the City of Grand Terrace - PE(�DIfV^ -ITV COUNCIL i ROVAL CITY OF GRAND TERRACE DATE: APRIL 25, 2002 CHECK REGISTER NO: CO208 OUTSTANDING DEMANDS AS OF: APRIL 25, 2002 CHECK NO. VENDOR DESCRIPTION AMOUNT 13940 STANDARD INSURANCE COMPANY APRIL EMPLOYEE LIFE & DISABILITY INSURANCE 1,399.13 13941 MANAGED HEALTH NETWORK APRIL EMPLOYEE MHN 430.92 13942 INLAND COUNTIES INSURANCE SERVICES APRIL EMPLOYEE,DENTAL&VISION INSURANCE 1,044.87 13943 PACIFICARE OF CALIFORNIA APRIL EMPLOYEE HEALTH INSURANCE 9,874.55 13944 METLIFE APRIL EMPLOYEE PAID LIFE INSURANCE 290.26 13945 STATE COMPENSATION INSURANCE MARCH WORKERS COMP. INSURANCE 3,893.95 13946 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS FOR PAYROLL ENDED 3/29/02 4,075.80 13947 S.B. COUNTY CLERK OF THE BOARD NOTICE OF DETERMINATION ADMIN FEE 35.00 13949 RICHARD ROLLINS MARCH OPEN/CLOSE/CLEAN PARKS 864.00 13950 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS FOR PAYROLL ENDED 4/12/02 4,079.84 13951 KEVIN BEARDSLEY VIDEO SERVICES 1/24 THRU 3/28-COUNCIL MTGS 195.00 46869 5 POINT AUTO SERVICE CLUTCH/STARTER/OIUSMOG-MAINT. VEHICLE 595.55 46870 A-ARNOLD'S BACKFLOW ANNUAL TESTING & REPAIR OF BACKFLOWS 693.00 46871 MATTHEW ADDINGTON APRIL COMMISSION STIPEND 50.00 n 46872 AMERICAN PLANNING ASSOCIATION RENEW ZONING NEWS SUBSCRIPTION 60.00 46873 BEA CORTES 2/6 CHAMBER MIXER EXPENSE REIMBURSEMENT 50.00 e 46874 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 92.25 z 46875 DAN BUCHANAN APRIL COUNCIL STIPEND 250.00 n 46876 C H J GEOTECHNICAL COMPACTION TESTING 1,401.00 r' 150.83 46877 COMMERCIAL LANDSCAPE SUPPLY � MAINTENANCE SUPPLIES rn46878 DAILY JOURNAL CORPORATION PUBLIC HEARING LEGAL ADS 263.41 Z 46879 DRIVER ALLIANT INSURANCE SPECIAL EVENT LIABILITY INSURANCE 375.00 33 p 46880 EDEN SYSTEMS INSTALLITRAINING -TAYLOR 3/5-3/7/02 1,935.24 a 46881 FEDEX DOCUMENT DELIVERY 35.24 =1 46882 MARYETTA FERRE' APRIL COUNCIL STIPEND 250.00 m 46883 FRUIT GROWERS SUPPLY IRRIGATION SUPPLIES 70.06 Z 46884 G.T. AREA CHAMBER OF COMMERCE MARCH CHAMBER NEWSLETTER 620.75 O 1 CITY OF GRAND TERRACE DATE: APRIL 25, 2002 CHECK REGISTER NO: CO208 OUTSTANDING DEMANDS AS OF: APRIL 25, 2002 CHECK NO. VENDOR DESCRIPTION AMOUNT 46885 G.T. FIRE & RESCUE ASSOCIATION LARKIN APRIL COUNCIL DONATION 100.00 46886 LEE ANN GARCIA APRIL COUNCIL STIPEND 250.00 46887 HARPER& BURNS LLPN _ MARCH LEGAL SERVICES 956.00 46888 HENAGON LTD COLTON RIVER ROCK FOR BARTON ROAD - 46889 HERMAN HILKEY APRIL COUNCIL STIPEND 250.00 46890 HOME DEPOT BARTON ROAD IMPROVEMENT MATERIALS 731.11 46891 HYDRO-SCAPE PRODUCTS INC.. IRRIGATION SUPPLIES 269.83 46892 INT'L INSTITUTE/MUNICIPAL CLERKS ANNUAL MEMBERSHIP FEE-STANFILL 95.00 46893 INTERSTATE BRANDS CORPORATION BREAD PRODUCTS-CHILD CARE , 41-95- 46894- JANI-KING OF COLTON APRIL CLEANING SERVICES-CHILD CARE 809.00 46896 K.D. SALES URINAL REPAIR-SR. CENTER 6.13 46897 DON LARKIN APRIL COUNCIL STIPEND 150.00 46898 LEGEND BUILDING MAINTENANCE MARCH LIBRARY JANITORIAL SERVICES 250.00' 46899 LEJA SURVEYING SURVEY WORK BARTON &VIVIENDA 345.00 46900 MIRACLE MILE CAR WASH CAR WASHES 4.00 46901 PACIFIC BELL MARCH PHONE SERVICE-CITY FACILITIES 298.49 46902 PACIFIC MH_ CONSTRUCTION INC. RELEVEL SR. CENTER BUILDING 1,600.00 46903 PARKVIEW NURSERY 19 ROSE REPLACEMENTS-BARTON ROAD 38.00 46904 PETTY CASH PETTY CASH REIMBURSEMENT-CHILD CARE 301.73 46905 RENTAL SERVICE CORPORATION TRACTOR LOADER RENTALS 612.02 46908 S.B. COUNTY AUDITOR/CONTROLLER MARCH BOOKING FEES 1,277.76 46909-_S;B.-COUNTY SHER_LFF---_-__ APRIL CONTRACT SERVICES 46910 S.B. COUNTY WASTE SYSTEMS DIVISION -MARCH DUMP CHARGES 297.76 46911 S.B. COUNTY FIRE,DEPT./HAZ. MATERIALS 4TH QTR HOUSEHOLD HAZARDOUS WASTE FEES 2,791.25 46912 SAN BERNARDINO COUNTY SUN CHILD CARE TEACHER ADS 264.60 _ -46913 SIGNAL MAINTENANCE INC. MARCH SIGNAL MAINTENANCE _ 704.24 46914 SMART& FINAL IRIS COMPANY AFTER SCHOOL SUPPLIES-CHILD CARE 84.22 46915 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-STREET LIGHTS & SR. CENTER 4,939.75 4 CITY OF GRAND TERRACE DATE: APRIL 25, 2002 CHECK REGISTER NO: CO208 OUTSTANDING DEMANDS AS OF: APRIL 25, 2002 CHECK NO, MEN-DQR DESCRIPTION AMOUNT 46916 SOUTHERN CALIFORNIA GAS COMPANY NATURAL GAS-CITY FACILITIES &CHILD CARE VAN 387.83 46917 STAPLES CREDIT PLAN OFFICE SUPPLIES 198.85 46918 STEVE BERRY REIMBURSE MEALS & MEETING EXPENSES 243.02 46919 SYLVAN/IDENTIX FINGERPRINTING-CHILD CARE-MORENO 102.00 46920 SYSCO FOOD SUPPLIES-CHILD CARE 1.,137.86 46921 TECHPRO GUILD ANNUAL MEMBERSHIP RENEWAL-BARBU . 46922 TEXACO FUEL-CITY VEHICLES ` 551.57 46923 THE ALTEK GROUP PRODUCTION OF OIL RECYCLING VIDEO 5,300.00 46924 TOM & KATHY'S ANY HOUR LOCK& KEY PUBLIC RESTROOM'KEYS & LOCKS 57.67 46925 MARY TRAINOR APRIL COMMISSION STIPEND 50.00 46926 UCR EXTENSION-RIVERSIDE TRAINING EXPENSES 1,411.00 46927- UNDERGROUND SERVICE ALERT DIG ALERT NOTIFICATION 140.00 46928 WAXIE MAINTENANCE SUPPLIES 1.,180.10 46929 WESTERN EXTERMINATORS COMPANY MONTHLY PEST CONTROL 193.00 46930 BRIAN.WHITLEY APRIL COMMISSION STIPEND 50.00 46932 XEROX CORPORATION APRIL COPIER FEE 5345D 216.96 a^ 46933 YOSEMITE,WATERS BOTTLED WATER-CITY FACILITIES 113.25 46934 YOSEMITE WATERS COFFEE 33.11 GRAND TOTAL $150,070.90 3 CITY OF GRAND TERRACE DATE: APRIL 25, 2002 CHECK REGISTER NO: CO208 OUTSTANDING DEMANDS AS OF: APRIL 25, 2002 CHECK NO, VENDOR DESCRIPTION AM UNT I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. LARRY RONNOW FINANCE DIRECTOR PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - APRIL_11, 2002 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on April 11, 2002, at 6:00 p.m. PRESENT: Dan Buchanan, Mayor Lee Ann Garcia, Mayor Pro Tern Herman Hilkey, Councilmember Maryetta Ferr6, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Larry Ronnow, Finance Director Jerry Glander, Building & Safety Director Lt. Hector Guerra, Sheriff's Department John Harper, City Attorney ABSENT: Don Larkin, Councilmember Steve Berry, Assistant City Manager The meeting was opened with invocation by Mayor Pro Tern Garcia, followed by the Pledge of Allegiance led by Councilman Herman Hilkey. SPECIAL PRESENTATIONS -None CONSENT CALENDAR CC-2002-28 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER LARKIN WAS ABSENT), to approve the following consent calendar items: 3A. Approval of Check Register CO207 3B. Ratify 04-11-2002 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 03-28-2002 Minutes 3E. Council/City Manager Travel to League of CaliforniaCities Legislative Days May 15 & 16, 2002 PUBLIC COMMENT -None COUNCIL AGENDA ITEM NO. 3 I ' I Council Minutes April 11,2002 Page 2 ORAL REPORTS I 5A. Committee Reports I 1. Emergency Operations Committee I a. Minutes of March 4, 2002 ! CC-2002-29 MOTION BY COUNCIL; MEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT),to accept the March 4, 2002 minutes of the Emergency Operations Committee. b. Appoint Alternate Member(Monroe) CC-2002-30 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER LARKIN WAS ABSENT), to appoint James Monroe to a six month trial period as an alternate member of the Emergency Operations Committee; to allow, at the end of six months, for Mr. Monroe to resign if this be his choice; to allow the committee, at the end of six i months, to drop Mr. Monroe if his attendance has been poor. I COiJNCIL REPORTS i Mayor Pro Tem Garcia, indicated that, Alta, a long time resident has passed away and will be missed. Senator Boxer has appointed a representative,who will keep office hours in San Bernardino and it is good to have that representation. Savior Clothing is a new business in the Stater Bros. shopping center that started as a home based business and has grown. She encouraged everyone to support local businesses. The recent article in the Blue Mountain Outlook on home prices in Grand Terrace is very good,which was written by staff member Roberto Hernandez and Steve Berry. Councilmember Hilkey, The Press Enterprise recently published the Riverside County Transportation Commission Agenda for freeway improvement in the County of Riverside and number six of ten items is the widening of the I-215 to the San Bernardino County line and. They are talking about two additional lanes. I Councilmember Ferre, reported that she attended the San Bernardino County Gangs and Drugs Task Force meeting where they discussed graffiti and the efforts being made by the Graffiti Task Force. Mayor Buchanan,indicated that he missed the last Council meeting due to a family vacation. I ' I i Council Minutes April 11,2002 Page 3 PUBLIC HEARING 6A. An Ordinance of the City of Grand Terrace, California, Amending Grand Terrace Municipal Code,Chapter 10.08,Establishing Speed Limits for Various Streets in the City of Grand Terrace Craig, Neustaedter, Traffic Engineer, indicated that the speed survey process is governed by the California Vehicle Code and explained the process involved in determining the recommended speed limits. He indicated that California State Statutes require each agency to perform a traffic study at least every five years in order to be able to enforce the speed limits through the use of radar. Councilmember Hilkey,expressed concern that the study recommends increasing the speed limit on Barton Road from Mt Vernon Avenue to Preston Street and on DeBerry Street from Mt. Vernon Avenue to 1/4 mile east of Observation Drive; he felt that this is an indication that the Sheriff Deputies are not enforcing the speed in those areas. Mayor Buchanan,questioned the recommendation to decrease the speed limit on Mt. Vernon. Craig,Neustaedter, indicated that the recommendation is based on direct residential access. Mayor Buchanan opened discussion to the public. There being none, Mayor Buchanan returned discussion to the Council. CC-2002-31 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT),to approve the first reading of an Ordinance of the-City of Grand Terrace, California, Amending Grand Terrace Municipal Code,Chapter 10.08,Establishing Speed Limits for Various Streets in the City of Grand Terrace and direct staff to work with the Sheriff Department to enforce speed limits and bring back a revised study of the two areas(Barton Road from Mt Vernon Avenue to Preston Street and on DeBerry Street from Mt. Vernon Avenue to 1/4 mile east of Observation Drive) within 90 days. UNFINISHED BUSINESS 7A. Second Reading of an Ordinance of the City of Grand Terrace,California,Amending the Grand Terrace Zoning Code by Adding Certain Definitions to Chapter 18.06 Relative to Second Family Unit and Single Family Detached Residential; By 1 � i i Council Minutes April 11, 2002 Page 4 Amending Chapter 18.69 Regarding the Provisions for Second Family 'Units to comply with State Law; and by Modifying Table 18.10.030 to Allow for a'Second, Full Sized Single Family Unit in the City Multifamily Residential Zones, CC-2002-32 MOTION BY COUNCILMEMBER FERRE, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN.WAS ABSENT),to adopt an Ordinance of the City of Grand Terrace, California, Amending the Grand Terrace Zoning Code by Adding Certain Definitions to Chapter 18.06 Relative to Second Family Unit and Single Family Detached Residential;By Amending Chapter 18.69 Regarding the Provisions for Second Family Units to comply with State Law; and by Modifying Table 18.10.030 to Allow for a Second,Full Sized Single Family Unit in the City Multifamily Residential Zones. NEW BUSINESS 8A. Final Approval of Parcel Map No. 15780 CC-2002-33 MOTION BY COUNCILMEMBER FERRE, SECOND BY COUNCILMEMBER HILKEY,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT),to approve Final Parcel Map No. 15780. 8B. Legislative Update Mayor Pro Tem. Garcia reported indicated that the Legislative Task Force met on Thursday, March 28, 2002 and gave an overview on the items that were discussed. 8C. Resolution Establishing a Voluntary Contribution Check-Off Program i CC-2002-34 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT),to adopt a Resolution establishing a Voluntary Contribution Check-Off Program. i 8D. Reschedule Budget Meeting It was the consensus of Council to reschedule the Budget meeting for May 13, 2002 at 5:00 p.m. CLOSED SESSION -None j I, ORDER OF ADJOURNMENT i Mayor Buchanan adjourned the City Council Meeting at 7:23 p.m.,until the next CRA/City Council I Council Minutes April 11,2002 Page 5 Meeting which is scheduled to be held on Thursday, April 25, 2002 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace STAFF REPORT Finance Department IT jr SROND TERR C CRa ITEM( ) COLN-CIL ITEM (X ) MEETLgG DATE : April 25. 2002 AGENDAITEM SUBJECT: CLEEP GRANT PURCHASES FUNDING REQUIRED _XX NO FUNDING REQUIRED BACKGROUND: The City of Grand Terrace has received CLEEP Grant funds to date totalling $138,336. The grant acronym stands for California Law Enforcement Equipment Program, and is restricted to the purchase of high technology equipment. Council has previously approved purchase of a StealthStat traffic data device for $4,711, and two long range lasers for$8,589. There is a camera item elsewhere on this agenda for$3,227. Balance after these purchases is $121,809. Additional items are requested by Lt. Guerra at this time. They include six Motorola MTS2000 portable radios with accessories for$17,259.30, a 35 mm camera for the Sheriff s Services Specialist at$3,479.66, and radar trailer replacement components for$2,530. Price quotes and item descriptions are attached. RECO,NIMENDATIO\: Request Council authorize the expenditure of CLEEP Grant funds in the amount of S23,269 for the items specified above, with attached price quotes. COUNCIL AGENDA ITEM NO.3 F J it 02 12 : 00p Motorola Rex Hamilton (909 ) 687-6251 p. 2 i ' I MOTOROLA, INC COST AND EQUIPMENT PROPOSAL I COUNTY OF SAN BERNARDINO SHERIFF'S DEPT. -GRAND TERRACE ATTN: LT. GUERRA VOICE: (909) 387-3505 FAX: (909) 387-3688 QTY MODEL# DESCRIPTION UNIT PRICE EXTENDED MTS2000 Portable Radio 6 H01QX MTS2000 Portable Radio 1,300184 71805.04 24 41927.4421'. 6 204H 800MHz Smartnet 8 �848.40 4 � 6 H37 Type !!I full featured 141.40 6 H885 Two`'ear Service Plan 36.00 21600 6 H260 250 Channels' I 0.00 6 H319 Leather swivel case (optional) 40 00 240.00 00 6 NMN6193 Speaker/mic (optional) 95.37 572.22 6 NTN7144 Extra Battery (optional) 23.30 122.00 1 NTN1168 Rapid Rate Single Unit Charger 123.00 123.00 675.00 675.00 1 NTN1177 6 Unit rapid charger ib.00 20.00 2 NTN7317 2 1/2' belt clip (optional) Sub total $15,925.10 Sales tax $1,234.20 Freight(estimated) 5100.00 Total $17,259.30 Terms: Net 30 days from invoice. jotation prepared by: Rex Hamilton Motorola Inc. i 2175.iohn St. i Riverside, Ca. 92503 Voice (909j 687-6253 FAX: (909)687-6251 Date: March 15, 2002 I , i i I Page 1 I INTEROFFICE MEMO --- SAN H�1iJ►iD�lO ' DATE 3-19-02 PHONE 909430-2224 �-+ . FROM Tanya Cahill SSS .' Grand Terrace TO U Hector Guerra Central Station SUBJECT Request for purchase of Camera Equipment Redlands Camera 129 E.State St. Redlands, Ca. 92373 1 91133 Nikon'F100 Body Camera $1,045.00 1 94155' Nikon 28-105/3.5 AFD IF $379.00 1 #4143 Nikon 60m/2.8 AF-D Micro $447.00 1 94871 Nikon SB-28 Flash $377.00 1 #4873 Nikon SB-29 Ring Flash $566.00 1 #6005 Nikon SC-17 TTL Cad $79.00 1 #29702 Domke Spat 10 Backpack $94.88 1 #3233 Bagen 3030 Head $63.00 1 #3192 Bagen 3021N Legs $136.50 1 #28405 Bagen 35" Tripod Case $42.00 Sub-Total $3,229.38 Tax $250.28 TOTAL $3,479.66 I I MPH Industries,Inc. Operations of MPD, Inc. INQUIRY NO. 316 EAST NINTH STREET OWENSBORO, KY'42303 4/3/02 1-800-835-0690 DATE FAX (270) 685-6288 Net 30 Days TERMS ttn: Officer Ed Gerald TO City Of Grand Terrace 30 Days TARO C/O San Bernardino County Sheriffs Office DELIVERY San Bernardino CA 92415 PRICES QUOTED ARE F.O.B.: Phone: FAX: Owensboro, KY I WE ARE PLEASED TO QUOTE ON YOUR INQUIRY AS FOLLOWS:' TI `A:C'.i�ibk4'-- -'�,:,-yY. ^�i_�yi:7.y`}��a•F. •r,rrt•a � =�::.3• y+.s..p��,. �J.(.' . :iN i'• _ �q _-ye`. +l� '•:Y.•f'�x"s.�►.`�_:.� .-..5- ~' ��.� r �L�- •.t •�- «. -'�-'AIYIO�J DESCRIPTION.=>:..: '.;' I MPH Speed Monitor III $2,500.00 $2,500.00 Each Speed Monitor III includes: Operators manual, "Your Speed" sign, suction cup mounting bracket," Approach Only" Sensor, one certified tuning fork, and a two year limited factory warranty. I I f I I ICI ' I Shipping Charge of$30.00 per Speed Monitor III This quotation is valid for 30 days from the above date I I Pat oe QUOTED BY: I See reverse side for Conditions of Sale GC-008 Rev 7199 I ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING GRAND TERRACE MUNICIPAL CODE, CHAPTER 10.08, ESTABLISHING SPEED LIMITS FOR VARIOUS STREETS IN THE CITY OF GRAND TERRACE WHEREAS,the City of Grand Terrace,through its Traffic Consultant,has conducted speed zone surveys on various City streets; and WHEREAS, the City staff has evaluated traffic conditions and street hazards in each area; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 10.08.010 is hereby amended to read as follows: "10 08 010 Barton Road Mt Vernon Avenue DeBeM Street, Palm Avenue, Main Street, Michigan Street Dos Rios Avenue and Van Buren Avenue - Findings. The City Council finds, pursuant to traffic and engineering studies conducted during 2002,that speed limits on Barton Road, Mt. Vernon Avenue, DeBerry Street, Palm Avenue, Main Street and Michigan Street are hereby established to provide for the protection of the general public and to facilitate the orderly movement of traffic in a reasonable and safe manner." Section 2. Section 10.08.020 is hereby amended to read as follows: "10 08 020 Barton Road DeBerry Street Palm Avenue Main Street Michigan Street,Mt. Vernon Avenue Dos Rios Avenue and Van Buren Avenue - Limits Designated. The Prima Facie speed limits shall be as set forth in this section on those streets or parts of those streets designated as folllows when signs are erected given notice thereof: A. Barton Road from Michigan Street to Mt. Vemon Avenue, 40 Miles Per Hour; B. Barton Road from Mt. Vernon Avenue to Preston Street, 45 Miles Per Hour; C. Barton Road from Preston Street to East City Limits, 45 Miles Per Hour; D. DeBerry Street from Michigan Street to Mt. Vernon Avenue, 35 Miles Per Hour; E. DeBerry Street from Mt. Vernon Avenue to 1/4 mile east of Observation Drive, 35 Miles Per Hour; F. Palm Avenue from Honey Hill Drive to Barton Road, 35 Miles Per Hour; G. Main Street from Michigan Street to Mt. Vernon Avenue,40 Miles Per Hour; H. Main Street from Mt.Vernon to 1/4 mile east of Oriole Avenue,25 Miles Per Hour; I. Michigan Street from Barton Road to Van Buren Avenue, 35 Miles Per Hour; -1- COUNCIL AGENDA ITEM NO. 7A J i ' I i J. Michigan Street from Van Buren Avenue to Main Street, 35 Miles Per Hour; K. Mt. Vernon Avenue from North City Limits to Barton Road, 40 Miles Per Hour; L. Mt. Vernon Avenue from Barton Road to Van Buren Avenue,,35 Miles Per Hour; M. Mt. Vernon Avenue from Van Buren Avenue to Main Street, 35 Miles Per Hour; N. Dos Rios Avenue from Palm Avenue to DeBerry Street, 25 Miles Per Hour; 0. Van Buren Avenue from Michigan Street to Mt. Vernon Avenue, 25 Miles Per Hour." Section 3. Posting. The City Clerk shall cause this Ordinance to be posted in three�3)public places within fifteen(15)days of its adoption, as designated for such purposes by the City'Council. Section 4. First read at a regular meeting of the City Council of said City held on the 11'day of April, 2002 and finally adopted and ordered posted at a regular meeting of said City Council on the 25' day of April, 2002. ' I I Mayor of the City of Grand Terrace and of the City Council thereof. Attest: Brenda Stanfill, City Clerk I,Brenda Stanfill,City Clerk of the City of Grand Terrace,California,do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 25`' day of April, 2002, by the following vote: j AYES: NOES: ABSENT: j ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: John Harper, City Attorney i c�T� vim TER Community Services Department Staff Report MEETING DATE: April 25, 2002 CRA ITEM ( ) COUNCIL ITEM M SUBJECT: Designate No Parking on Section of Barton Road at the Town and Country Shopping Center NO FUNDING REQUIRED (X); Staff has received complaints from residents and concerns from employees of the Child Care Center about exiting from the Town Center turning east onto Barton Road. When large semi-trucks and SUV's park along the curb, it is very difficult if not impossible to see around the vehicles when turning onto Barton Road east or west. This becomes even more dangerous when the person exiting is driving a small or low profile vehicle. Virgil Barham, the city's contracted engineer, recommended that the red zone currently posted on the curb by the fire hydrant be extended 50 ft. heading east. This would still allow for 135 ft of curbside parking on the affected portion of Barton Road. RECOMMENDATION: STAFF RECOMMENDS COUNCIL TO ALLOW EXTENDING THE RED ZONE 50 FT. ON BARTON ROAD EAST OF THE CURRENT FIRE HYDRANT RED ZONE. COUNCIL AGENDA ITEM NO. O A CST Y RjgND TER C Community Services Department Staff Report MEETING DATE: April 25, 2002 SUBJECT: Enacting a recycled products procurement policy to comply with our SRRE(Source Reduction and Recycling Element) a NO FUNDING REQUIRED (X)-- BACKGROUND: In 1990 the State of California enacted AB939 which became known as the Waste Reduction Act. The City of Grand Terrace is currently in compliance with the recycling goals outlined in the mandate. We are achieving over a 50`7o reduction in waste delivered to the landfills. A component of the Grand Terrace SRRE was to enact a recycled products procurement policy. This had, never been done. In a recent audit by the CIWMB (California Integrated Waste Management Board), it was noted that Grand Terrace is out of compliance on this issue. Research was done to locate a policy example that did not put the city in a fiscal disadvantage when choosing recycled materials over virgin material. Attached is such a policy. GOAL: The City of Grand Terrace Recycled Products Procurement Policy provides that all departments shall, whenever possible, use recycled products and recycled materials to meet the needs. This policy is enacted to demonstrate compliance with the Waste Management reduction Act (AB 939) and foster market development for recycled products. RECOMMENDATION: STAFF RECOMMENDS COUNCIL TO ADOPT THIS POLICY TO BE IN COMPLIANCE WITH OUR SRRE. COUNCIL AGENDA ITEM NO. ' I I � I I , City of Grand Terrace Recycled Products Procurement Policy Purpose: i The City of Grand Terrace Recycled Products Procurement Policy provides that'all departments shall, whenever possible,use recycled products and recycled materials to meet the needs,,This policy is enacted ' to demonstrate compliance with the Waste Management reduction Act (AB 939) and foster market development for recycled products. I i Overview: Buying recycled benefits the City in a variety of ways. These include: A. Diversion of materials that can be recycled reduces the amount of materials being collected for disposal in landfills; B. Conserves the use of virgin raw materials, whose costs continue to rise; C. Creates jobs and economic development opportunities along with an enhanced public image as the City takes a proactive approach to waste management and environmental consciousness. The Recycled Product Procurement Policy calls upon each City department to evaluate its opportunities for the use of products manufactured with recycled materials and to revise contracting and procurement procedures and specifications to increase the purchase of recycled products. In the'implementanon of this policy, each department: • Evaluates recycled products to determine the extent to which they may be used;by the department and its contractors; • Purchases recycled products and recyclable products whenever practicable; • Ensures that contracts issued by the department require recycled material content whenever practicable and that contractors provide the type of recycled content and reports of amounts purchased; and I • tion, including evaluation' results and volumes Reports the progress of the policy implementa purchased by the department and its contractors. In addition, each department will assist in the implementation process of this Policy. This assistance will be to determine the parameters and guidelines of acceptable recycled products and materials for the City II to purchase. To facilitate departmental implementation of this policy, the Purchasing Division will monitor the Recycled product Procurement Program. In the implementation of this Policy, Purchasing will:, • Assemble information about recycled products, vendors and educational opportunities and communicate it to departments; • In conjunction with the Office of the City Manager, review procurement opportunities and policy requirements with departments and monitor implementation efforts; • Provide technical support to staff on the implementation of the Recycled Product Procurement policy; • Work with Recycled Products Committee in establishing purchasing guidelines and requirements of recycled materials and products for City use. I To facilitate departmental implementation of the Recycled product Procurement Program, the Office of the City Manager will: • Provide technical support on the outreach programs of the Solid Waste Division to encourage the adoption of recycled product procurement policies; • Commit to provide written reports to the California Integrated Waste Management Board as required by state regulations; • Establish recycled Products committee, a voluntary committee of employees to determine the parameters of the recycled products and materials for the City; and • Work with the Purchasing Division to coordinate development and implementation of procurement guidelines, and minimum content standards, and recommend revisions of policy. I. Definition of Recycled Content. A. Recycled materials. Waste material and by-products that have been recovered or-diverted from the solid waste stream and that can be utilized in place of ra%-,- or virgin material in the manufacturing of a product. Recycled materials may consist of materials derived from post-consumer, waste, manufacturing waste, industrial scrap, agricultural wastes and other items, all of which can be used in the manufacture of new products. B. Post-consumer recovered materials. A finished material that,would normally be dispersed of as a solid waste, having completed its life cycle as a consumer item. Examples of post-consumer recovered materials include, but are not limited to, old newspaper, office paper, yard waste, steel, aluminum cans, glass plastic bottles,oil,asphalt,concrete and tires. C.,` Pre-consumer recovered materials. Material or by-products generated after manufacturing of pre- consumer recovered materials include, but are not limited to, obsolete inventories of finished goods, rejected unused stock and paper wastes generated during printing, cutting and other converting . ,,:operations. D. Total recovered material. The total pre-and post-consumer recovered material contained in a product. E. Practicable. Sufficient in performance, available at a reasonable price, and within a reasonable time period. H. Recycled Content Preference. It is recommended that the City of Grand Terrace establish a policy that, whenever practicable and fiscally responsible, to purchase products which contain, in order of preference, the following: A. The highest percentage of recycled content of post-consumer recovered material available in the marketplace; and B. The highest percentage of"pre-consumer recovered material" available in the marketplace. III.Recyclability and Waste Reduction. In addition to the recovered material content of a product, important criteria in selecting products shall also be as follows: A. The ability of a product and its packaging to be reused, reconditioned for use or recycled through existing recycled collection programs; B. The volume and toxicity of waste and by-products of a given product, and the packaging designed to minimize waste and toxic by-products in their manufacture, use, recycling and disposal shall be preferred. 2 IV. Purchase Requisition, Specification and Bid Solicitation. I Product specifications and requisitions for products shall conform to the following guidelines: A. Product specifications and requisitions shall not indiscriminately require the use of products made from virgin materials, nor specifically exclude the use of recycled-content products; B. Performance standards'must be reasonable and related to function, and shall not be designed to exclude the purchase of recycled-content products. However, nothing in this policy shall be construed as requiring a department or contractor to procure products that do not perform adequately for their intended use or are not available at a reasonable price in a reasonable period of time. Further, nothing in this policy shall be construed as requiring a department or contractor ,to procure j products where the warranty for recycled products is not equal to virgin products or where,the use of I recycled materials voids, shortens, interrupts or cancels warranty of other supplies or units of components. C. To the extent such information is known, City staff shall identify to the Purchasing Division (in the Purchasing Requisition), products available with recycled-content and vendors from ;who such i products are available; D. Purchasing agents have the authority to specify a minimum "recycled-content" standard in bid solicitation to accomplish the purposes of this policy. V. Contractors and Grantees. All City contractors and grantees shall be requested to conform to the minimum recycled-content procurement standards set forth by the Office of the City Manager. This request shall be,applied to j contractors and grantees in procuring materials or products to perform contractual services for the City, to produce or provide a work product to the City or on the City's behalf, or to conduct work funded by a grant from the City. i Contractors and grantees shall be further requested to report to the City the types, quantities and total j I dollar amounts of recycled products, which are purchased by the contractor or grantee in connection with City-funded work. The percentage of post-consumer and total recovered material content of such purchased products shall also be requested to be included in the report. j Any RFP or bids for services requested by the City will include a statement that the City prefers doing business with companies that adhere to our principles. In addition, it will request that any proposal I submitted to the City shall be printed two-sided on recyclable paper with removable,reusable bindings or staples, and the percentage of post-consumer recycled content used in the manufacturing process must be indicated. Any consultants or contractors producing reports for the City will submit such on (post- d j consumer)recyclable paper. ii I I , j i I i 3 VI. Promotion. All City purchases and printed recycled paper products have the option to be labeled with the standard phrase "Printed on Recycled Paper". All city departments or agencies have the option to use recycled products for their business cards, letterhead stationary, envelopes, business forms and pertinent documents. All said documents have the option to be printed with the standard phrase "Printed on RecycledlRecyclable Paper" thereby promoting the use of post-consumer content. If sufficient documentation and certification is available, reasonable efforts shall be undertaken to specifically indicate the percentage of recycled post-consumer content. (i.e., In this case, the phrase "Printed on 30%Post- Consumer Recycled Paper" shall appear on all products produced by and for the City.) In addition, the use of non-toxic inks for City publications or mailings will be encouraged. All City photocopying of requested documents, and those produced by grantees and contractors shall be produced on post-consumer recycled paper. All contractors and grantees have the option to submit all requested documents to the City on recycled paper. This shall include, but not be limited to, drafts, reports, training manuals, bids, and responses to inquiries and permit applications. The City will also engage in the practice of two-sided copies for all City memos and mailings. VIM. Monitoring. ' The Purchasing Division and the office of the City Manager shall have the option to deliver to the City Council an annual report on implementation of this policy and formalize a recycled products list to aid in purchasing and monitoring goals. The report shall include documentation of the types, quantities and dollar amounts of recycled products purchased in the previous year by the City, its contractors and grantees. The report shall also identify and discuss the following: A.,-'Instances where the policy is waived or its requirements found impractical; and 13 Barriers to the procurement of recycled-content products. In addition to monitoring and evaluating this procurement policy, the effect of evaluating products for their recycled content will affect the Purchasing Division's workload. Recommendations may be brought forward to the Council as needed to augment staff or funding for this Division if necessary and appropriate. VIII. Fiscal Impact. The adoption and implementation of this procurement policy may have negative impacts on future budgets, but the extent of such impacts is unclear at this time. However, given the requirements of AB 939, the concern over additional landfill development and rising disposal costs, these anticipated costs are necessary to conserve and protect natural resources and support the City of Grand Terrace's recycling and market development goals. 4 CIT 1 RAtID TER C Community Services Department Staff Report MEETING DATE: April 25, 2002 SUBJECT: Adjustment of rates for Richard Rollins and Pico Park picnic table rentals ' NO FUNDING REQUIRED: BACKGROUND: The City of Grand Terrace has two parks that offer the public the ability to picnic on tables both inside and outside of shelters. As the quality of our parks become known in the Inland Empire, more people are attempting to use the parks for family, corporate, and or non-profit events. The public can use the tables at no charge unless a prior paid reservation has been made with community services. The attached rate schedule was adopted in 1994 but has not been adhered to due to the excessive charges that could occur. For example, if a Grand Terrace family wanted to hold a birthday party using one shelter for four hours, they would have to pay$240. This amount is far more than any other city in the immediate area. RECOMMENDATION: Community Services recommends the following rate schedule: For Grand Terrace residents- Four Picnic tables with Shelter: $10 per hour, minimum 4 hours Four Picnic tables w/o Shelter $6 per hour, minimum 4 hours For Non-Grand Terrace residents- Four Picnic tables with Shelter $15 per hour, minimum 4 hours Four Picnic tables w/o Shelter $10 per hour, minimum 4 hours All reservations would incur: -$10 Registration Fee -$50 Refundable Deposit Fiscal Impact: Unknown .COUNCIL AGENDA ITEM NO. $C i � I I I I RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING PARK POLICIES AND FEES WHEREAS, the City has determined a need to establish formal guidelines for the use and management of its parks and facilities; and I WHEREAS, the Community Services Department has prepared Rules and Regulations to include policies regarding park hours, use, reservations and exclusive utilization of parks; and WHEREAS, the City has a need to establish a fee structure for the use of',facilities when used for the exclusive and reserved benefits of both public and private groups within and outside of the City of Grand Terrace; and I ' WHEREAS,local(City)youth leagues will be exempted from costs pertaining to field use fees, other than lighting charges and required deposits; and I WHEREAS, the fee structure is meant to provide for a cost recovery of expenses directly related to the use of said facilities, not limited to utilities, maintenance, personnel and repairs; NOW, THEREFORE, it is hereby resolved that the City of Grand Terrace adopt the attached Park Policies and Fees. PASSED, APPROVED AND ADOPTED this 25' day of April, 2002. II I I Mayor of the City of Grand Terrace j I i ATTEST: I City Clerk of the City of Grand Terrace � I i I I I I I I k. CITY OF GRAND TERRACE COMMUNITY SERVICES PARK RESERVATION FEE SCHEDULE FIELD USE LEAGUE NO CHARGE PRIVATE $15/HOUR (2 HR MIN.) BALLFIELD LIGHTS YOUTH LEAGUES $16/HOUR* JUNE-SEPT r' $10/HOUR* OCT-MAY PRIVATE , $16/HOUR JUNE-SEPT $10/HOUR OCT-MAY BARBECUE RESIDENT $5/HOUR NON-RESIDENT $10/HOUR FOUR PICNIC TABLES RESIDENT $6/HOUR (4 HR MIN.) NON-RESIDENT $10/HOU'R (4 HR MIN.) FOUR PICNIC TABLES RESIDENT $10/HOUR (4 HR MIN.) WITH SHELTER NON-RESIDENT - $15/HOUR (4 HR MIN.) BASKETBALL COURT LEAGUE NO CHARGE NON-LEAGUE - $15/HOUR BASKETBALL COURT LEAGUE $1/HOUR E6HTS PRIVATE $1/HOUR REGISTRATION FEE $10 (ALL REGISTRATIONS) REFUNDABLE DEPOSIT $50 (ALL REGISTRATIONS) KEY DEPOSIT $70 (CASHIER CHECK) * 25% - 1 ST YEAR, 50% - 2ND YEAR, WITH A 50% CAP r I I i I I i CITY OF GRAND TERRACE COMMUNITY SERVICES DEPARTMENT FACILITIES USE AGREEMENT i The CITY OF GRAND TERRACE, herein called "CITY," hereby agrees to allow hereby called "USER," USE OF THE PROPERTY DESCRIBED BELOW: I II i I ' I i upon the following terms and conditions: 1. Description: PICO PARK The premises used hereby consists of the following: Ballfield 41, Ballfield #2, and Ballfield #3. Basketball Court#1 and Basketball Court#2. Concession Stand. Shelter Picnic Area with tables A, B, C, and D. Unsheltered Picnic Tables E, F, G, H, I, J and K. The premises also has a Tot Lot, restrooms, and parking lot that are "common areas" of the park and are open to the public during all park operating hours. TERRACE HILLS COMMUNITY PARK The premises used hereby consists of the following: Upper field parallel to the Tot Lot (Area 1), middle field parallel to the softball field (Area 2), lower field parallel to the pool (Area 3), a softball field (Area 4), and concession stand. Two sheltered picnic areas, with tables 1A, 1 B, 1 C, 1 D, 2A, 2B, 2C, and 2D. -The premises also has a Tot Lot, restrooms, and parking lot that are "common areas" of the park and,are open to the public during all park operating hours. ,II 2. Use: A. "USER" shall ensure at the end of each day's use that the field premises are left in a neat and orderly condition. B. "USER" shall not use any "CITY" supplies and/or equipment. j C. "USER" agrees to comply with all local, State, and Federal regulations as they pertain to the Facility. ' I D. "USER" shall have the use, in common with others, of the restrooms,, tot lot, and parking areas. I E. "USER" agrees to comply with all "CITY" Officials (i.e. staff, scorekeeper, umpire, etc.) In regard to the "CITY" softball leagues (park facilities only). "USER" club will not walk across ballfields during games or field preparation. "USER" shall also stay away from perimeter of City Events/Leagues to ensure "USER" safety and adequate event/league warm-up. F. A. The consumption of alcoholic beverages on public grounds within the City of Grand Terrace'is in violation of Municipal Code Section 9.04.030. Said Code states: �,- It is unlawful for any person or persons to consume or possess or attempt to consume or possess any alcoholic beverages while such person or persons are in or upon any City park or other municipally owned, leased, or operated public property, building, or facility. B. No sales of gum or gum related items will be permitted for consumption or sale on public grounds within the City. G. Only authorized "CITY" vehicles may drive off the paved road/parking lot. No vehicles will be allowed to drive on Park pathways and fields. H. Permittee shall not practice or tolerate any discrimination of race, color or creed on public facilities. I. All applications must be made on the official forms provided at least ten (10) wr'; eking days in advance. Small correlated groups may have a minimum of two (2) days for clearance. J. Reservations may be made up to a maximum of two (2) months in advance. K. City sponsored events have priority over all other usage of the facility. L. Permits will not be issued to anyone under 18 years of age. M. Permittee will be required to have not less than one adult chaperon for each 12 minors present during use of the facilities. N. Only the time stated on application will be granted for usage. All decorating, set-up, event and cleaning times must be stated on the application. Fee for usage will be based on all time(s) stated on the application. O. Groups must adhere to all fire, law enforcement, and municipal codes. P. Religious services are prohibited. Q. Applicant is responsible for the actions and supervision of their guests and employees (coaches, spectators, etc.) 3. Terms: I A. This use shall commence on unless terminated as provided in paragraph 5. B. To qualify for the Grand Terrace Resident fee, the group must be a recognized Grand Terrace organization with a mailing address in Grand Terrace', or the responsible person must reside in Grand Terrace. C. Facilities close at Dusk. No private party may last beyond Dusk. All guests are required to leave the facility by that time. 4. Equipment and Supplies: A. "USER" may store equipment and supplies within the snack bar and "Youth League Storage Area",to accommodate "USER" at any time during the term of the i usage of field(s). All such equipment and supplies shall remain the sole property of "USER" and shall be removed upon termination of this agreement. The "CITY" is not I liable for damaged or stolen equipment. ' i B. "USER" may only make modifications with existing premises, and/or facilities when "USER" request'in writing and upon the written approval of the "CITY" and must abide by all rules, regulations, and codes stated in the approval letter;. 5. Termination: A. "CITY" shall have the option to terminate this agreement if the field premises are destroyed or damaged to the extent that they cannot be repairedmithin thirty (30) days. "USER" must make such repairs promptly. j B. The "CITY" may terminate this agreement at any time if the "CITY" deems any of these conditions have been violated. I C. Since "USER" may be using Colton Unified School District property, please read "Agreement for Joint Use." I CITY DATE I � I USER DATE i I I I . I , IL{T� RSMO TER C Community Services Department Staff Report MEETING DATE: April 11, 2002 SUBJECT: Purchase of one F1ashCam-530 self contained camera using CLEEP (California Law _ Enforcement Equipment Program) funds FUNDING REQUIRED: $3227 BACKGROUND: The City of Grand Terrace has two main areas that taggers spray paint (1) Rollins Park picnic benches and(2) Pico Park concession wall. On the average, it takes a two man crew anywhere from 20 minutes to 2 hours to clean up the damages. The cost to the city ranges from under$25 to over$100 per incident in time and materials. CLEEP funds are to be used for law enforcement enhancements that incorporate technology. The total amount of these state funds available to the City of Grand Terrace is$120,000. The FlashCam-530 is a self-contained camera designed to deter graffiti, vandalism, and illegal trash dumping in target areas. Until now, the only tools available to fight this vandalism were painting over fhe graffiti and/or police surveillance. Both of these approaches are expensive. The camera deters vandalism by taking a photograph with a range of 100 feet of anyone that penetrates the area the system is guarding. It has a long-range motion detector, which triggers the flash. The systems takes 35mm full color photographs. In addition, the city can record a custom voice message that is played when motion is detected, alerting potential suspects and capturing their photograph. The system can run for months on standard batteries. Heavy duty mounting hardware and vandal-resistant case assures a reliable yet portable operation. Several California cites are using the camera successfully including San Jose, Lawndale, Lynwood and Compton. RECOMMENDATION: The City Council approves the purchase of one F1ashCam-530 camera using CLEEP funds. Fiscal Impact: $3227 from the CLEEP fund COUNCIL AGENDA ITEM NO.