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06/27/2002 _ fILECOPY : C1T1' o • GRAND TERR C June_27,2002 22795 Barton Road Grand Terrace _ California 92313-5295 Civic Center t (909)824-6621, Fax(909)783-7629, Fax(909)783-2600 CITY',OF GRAND ,TERRACE Dan Buchanan _ - Mayoi , = CRA/CITY_ COUNCIL Lee Ann Garcia _ Mayor Pro Tem - REGULAR MEETINGS ' Herman Hilkey • . . bonLarldn 2ND AND 4Tx ,Thursdays - 6:.00 p.m. M_ aryetta Ferre Connell Members 1 Thomas J.Schwab Clty Manager Council Chambers Grand Terrace Civic.Center. 22795 Barton.Road + , •GrandTerrace,.CA`92313-5295 _ c CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS DUNE 27, 2002 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road THE CITY OF GRAND TERRACE.COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990,IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING-THE MEETING,OTHER THAN UNDER PUBLIC COMMENT,YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 06-13-2002 Minutes Approve 2: Exclusive Right to Negotiate Agreement, with Jacobs Approve Development Company, for Real Estate Parcel at Pico and Taylor Street(Parcel No. 1167-151-60) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Proclamation Safe Kids Summer 2002 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Register Dated June 27,2002 Approve B. Ratify 06-27-2002 CRA Action C. Waive Full Reading of Ordinances on A enda I i i , i COUNCIL AGENDA 06-27-2002 PAGE 2 OF 2 i AGENDA ITEMS STAFF COUNCIL a, RECOMMENDATIONS ACTION l D. Approval of 06-13-2002 Minutes Approve j E. Resolution Calling a General Municipal Election to be Held Approve November 5,2002 i F. Resolution Requesting to Consolidate a General Municipal Approve Election with the Statewide General Election _ G. Resolution Fiscal Year 2002-2003 Appropriations Limit Adopt H. Travel Authorization for Asisistant City Manager to Attend Authorize the Municipal Management Association,. of Southern i California Association (MMASC) on July 10-12, 2002 in Oxnard,California I. CLEEP Grant Purchases Authorize i 4. PUBLIC COMMENT i 5. ORAL REPORTS i A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of June 3, 2002. Accept B. Council Reports _ 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS i A. , Appoint Planning Commissioners Appoint 1 i 8. NEW BUSINESS A. Reappoint Committee Members Reappoint B. Consideration for the City to Provide Street Sweeping . Authorize Services and Purchase of Equipment j 9. CLOSED SESSION-None ADJOURN ,F THE NEXT CRAXITY COUNCIL MEETING WILL BE HELD ON AGENDA ITEM REQUESTS FOR THE 07-11-2........................... THURSDAY,JULY 11,2002. i ........ 002 MEETING I MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 07-03-2002. CITY OF GRAND TERRACE, PENDING O A APPROVAL COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-JUNE 13, 2002 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on June 13, 2002 at 6:00 p.m. PRESENT: Dan Buchanan,Chairman Lee Ann Garcia,Vice-Chairwoman Maryetta Fence,Agency Member Herman Hilkey,Agency Member Don Larkin,Agency Member Tom Schwab,Executive Director Brenda Stanfill,City Clerk Steve Berry, Assistant City Manager Larry Ronnow,Finance Director Jerry Glander,Building& Safety Director John Harper,City Attorney Lt. Hector Guerra, Sheriffs Department ABSENT: None APPROVAL OF 05-23-2002 MINUTES CRA-2002-35 MOTION BY AGENCY MEMBER FERRE, SECOND BY VICE-CHAIRMAN GARCIA, CARRIED 3-0-2-0 (AGENCY MEMBERS HILKEY AND LARKIN WERE ABSENT),to approve the May 23,2002 Community Redevelopment Agency Minutes. CLOSED SESSION - SOUTHERN CALIFORNIA EDISON REAL ESTATE NEGOTIATIONS (PARCEL NO. 1167-151-60) Chairman Buchanan announced that the Agency met inclosed session to discuss Southern California Edison Real Estate Negotiations(Parcel No. 1167-151-60) and that there was no reportable action taken. Chairman Buchanan adjourned the-Community Redevelopment Agency Meeting at 7:19 p.m. until the.next CRA/City Council Meeting scheduled to be held on Thursday,June27, 2002 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace cRA ACa m rrEM NO. CITY STAFF REPORT RAND U C City Manager's Office CRA ITEM (X) COUNCIL ITEM ( ) MEETING DATE: June 27, 2002 SUBJECT: Exclusive Right to Negotiate Agreement, with Jacobs Development Company, for Real Estate Parcel at Pico and Taylor St. (Parcel No. 1167-151-60). FUNDING REQUIRED ( ) NO FUNDING REQUIRED (X) At the Council meeting of June 13, 2002 .Council approved, in concept, an ERN agreement with Jacobs Development Company. That agreement has been forwarded to Mr. Jacobs for his approval. The parcel in question is owned by the Redevelopment Agency (RDA) and is - currently leased to Lucky Farms for agriculture. The City purchased the parcel originally for 67c/sq. ft. for a total price of$243,636. At the current agreed upon sell price of$1,054,152 the RDA would have a gain of$810,516. STAFF RECOMMENDATION: STAFF RECOMMENDS THAT COUNCIL AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT. r CRA`AGENDA ITEM NO. 2 AGREEMENT FOR EXCLUSIVE RIGHT OF NEGOTIATIONS l This Agreement for Exclusive Right of Negotiations is hereby entered by and between the City of Grand Terrace (hereinafter"City") and Jacobs Development Company Ltd., a California corporation (hereinafter"Jacobs"), as follows: f Recitals A. Whereas, the City,is the owner in fee title of certain real roe known as Sane r property rh' Bernardino County Tax Assessor's Parcel No. 1167-151-60 comprised of approximately 8.8 acres of land on the southeast corner of Pico Street and Taylor Street in the City of Grand Terrace; and. is generally described in the attached Exhibit A (hereinafter"Subject Propert} and B. Whereas, the Subject Property is located within the Redevelopment Agency for'the '{ City of Grand Terrace and both.the Agency and the City-desire to have the property pnvately ! i developed; and I P I C. Whereas, Jacobs is an experienced development company and desires to market and develop the Subject Property and solicit prospective participants in the development project; and f i ,D. Whereas, City desires to convey to Jacobs an exclusive right to negotiate concerning 'Property for a fixed period of and under certain conditions. the development of the Subject 1 NOW, THEREFORE, THE PARTIES DO HEREBY AGREE AS FOLLOWS: 1 The foregoing recitals are true and correct and are incorporated hereat. l ,� 2. City hereby grants to Jacobs an exclusive right to negotiate with potential developers of the Subject Property for a period of six months following execution of this Agreement; (During the' ,{ J i term of this Agreement, City covenants;that it will not solicit development projects for the l , nor engage in discussion with potential developers, except upon request of Jacobs' Perty, 3. During the term of this agreement, City agrees to sell the subject properly to Jacobs at a { ; total price of S.1,054,152 ($2.75 per sq. ft. gross), subject to a development project acceptable to the City. 4. During said six month term, Jacobs shall report on a monthly basis to.the City Manager for the City of its activities and progress with regard to the development. City agrees to'cooperate -fully in pro-v'iding information within its possession for utilization by Jacobs for purposes,of this ' I I Agreement. 5 If at the:coriclusion of the six month period, City feels that Jacobs has-made sufficient progress, this Agreement maybe extended by mutual agreement of the Parties, :. , i : . . under such terms-and"conditions as the Parties may,deem appropriate. I i Dated: CITY OF GRAND TERRACE Mayor LTTEST: City Clerk JACOBS DEVELOPMENT COMPANY, LTD. Doug Jacobs, President ��•�♦"�YyL"`� �ir�''ij [� Tt•7.+-� N'+�'..�'d t. ;" -�",-. � -ass. � \' k s'� '`� � -�ti •'�'i per":. _ � �� .c+.s i + k�� .r a v ±�� Tw ��'`'"�`i �,;__:�� 4:--',,._� „�� 4 e w,� "' � .j s �,•.,t +" � 3- � y`��')"`..e C r .Y A _ _ "•-i. ^- �C.�. 1��1�Il�Sur TF 4.. is c+. : ..f-. g c=. ,,^^�`si r ' .`•.'.•'* 3 � � s .� a Y. ) J �M fix• 44 } •! � �i�p� :. 1 -. a .,t ,. _ > i✓ � .. s � 1 � �€f. !.} fin.:.• t ti t .r.:- } �� — a •�_ �l •_��/i 7�!r;J 7/ ��'1-� '"�``rri t}} i ��xc X- 'r��a��," •c• � 'a �_`. � �,.�.'.e•`, t..�'.�',p ram' ��5'! A►--3.�-g v .��1.`d-`y z-""� _ -r y� �_ i. r �_��,r,�� '+^ ; z_c [�i .-,.�1"��J- AV � s_`i LS '.�.'." �r"-� i�f `� .., t �-� `'•a � � �1''��`'tiZ 'I yam.. ro sr ! +C_�y_v _.cam lPf►♦— � f � � ,�•�O. + fa.... - .� �z -tom !^' e'_ ..vt7""s. �•:tL' t 5k775•,�; 44 if AL IT • Cry , y x :J EXHIBIT"M F r - 4jf Gran 3$. eri, 6 j' ••• B. c imonmtion ` of (6ranb 0rrra' ce ton SAFEUDS SUMMER 2002 WHEREAS, the City of Grand Terrace joins with San Bernardino County Board of Supervisors,Children Is Network,Loma Linda University Children's Hospital SAFE KIDS Coalition, ti Department of Public Health,and 4 R Kids Sake to declare a "Safe Kids Summer 2002;"and WHEREAS,summer is a'time for families toggather around pools,lakes and streams to enjoy recreational time together;it is also a dme for parents and caregivers to run errands in hot weather sometimes forgetting the most Important cargo, the child in the back seat;and WHEREAS,the National SAFE BIDS Campaign is the first and only national organization dedicated solely to prevention of unintentional childhood injury,the leading killer of children ages 14 -and under, the number of injury-related deaths,has declined since the beginning of the campaign; through the network of more than 300 state and local SAFE KIDS coalitions in all 50 states, the =� District of Columbia and Puerto Rico many more children are protected through awareness;and WHEREAS,it takes an entire community to make the summer safe for our children;parents *� and caregivers,fire and housing agencies,law enforcement,schools,hospitals,health workers,child care providers, libraries, community based organizations, businesses;everyone4hat influences our children's safety to come together to make this summer a safe one;and WHEREAS,San Bernardino County's "Safe Kids Summer 2002"campaign is intended to raise public awareness to reduce drownings and near drowning, reduce or eliminate the number of children left unattended in vehicles,and to significantly impact other preventable accidents that result in serious injury and sometimes death; NOW,THEREFORE,I Dan Buchanan,Mayor of the City of Grand Terrace,on.behalf of the City Council,do hereby proclaim "Safe Kids Summer 2 002"In the City of Grand Terrace and urge all citizens to support this campaign by closely supervising children,helping them to Ride Safe,Swim Safe, Wheel Safe, Walk Safe and-Play Safe during all summer activities. =� Mayor of the City of Grand Terrace And of the City Council thereof. This 27'day of June, 200Z VUVUV , � A Check Register dated June 1-1 , { Page: 1 V'ou%her List vchlist 06/20/2002 4:08:50PM CITY OF GRAND TERRACE Bank code.: bofa ' Descri tion/Account Amount Voucher Date Vendor Invoice PO# P Dental/Vision Ins.for June, 2002 13995 6/27/2002 003420 INLAND COUNTIES INSURANCE SVCS June,2002 10-022-63-00 1,023.05 10-022-61-00 24.06 Total : 1,047.11 June, 2002 Employee-pd Life Ins.-June, 2002 13996 6/27/2002 004630 METLIFE (METROMATIC) 10-022-63-00 216.00 Total : 216.00 Life&Disability Ins.-June, 2002 13997 6/27/2002 006772 STANDARD INSURANCE COMPANY June, 2002 10-022-63-00 1,215.32 10-120-142-000-000 13.00 10-125-142-000-000 13.00 10-140-142-000-000 19.50 10-172-142-000-000 3.26 10-175-142-000-000 '2.60 - 10-180-142-000'-000 22.75. 10-370-142-000-000 12.78 10-380-142-000-000 6.50 1'0-440-142-000-000 96.25 10-450-142-000-000 6.50 -21-572-142-000-000 3.25 32-370-142-000-000 3.65 34-400-142-000-000 24.71 34-800-142-000-000 10.50 z Total : 1,453.57 r 13998 6/27/2002 004587 MANAGED HEALTH NETWORK June, 2002 MHN for June; 2002 m Z m - . m ® \ Page: 1 vchlist _ Voucher List Page: 2 0612012002 4:08:50PNf CITY OF GRAND TERRACE Bank code: fbofa Invoice PO# Description/Account• Amount Voucher Date Vendor 13998 6/27/2002 004587 MANAGED HEALTH NETWORK (Continued) - 10-120-142-000-000 22.68 10-125-142-000-000 22.68 10-140-142-000-000 34.02 10-172-142-000-000 5:68 10-175-142-000-000 4.52 ---- — - — — 1-0= 80=142=000=000; 39:69 10-370=142-000-000 23.82 10-380-142-000-000 11.34 10-440-142-000-000 283.50 10-450-142-000-000 11.34 _ 21-572-142-000-000 5.67 32,370-142-000-000 6:81 34-400-142-000'-000 49.89 34-800-142-000-000 22.68 Total : 544.32 13999\ 6/27/2062 '605452 PACIFICARE OF CALIFORNIA June,2002 Employee Health Ins.-June, 2002 10-022-61-00 345.14 10-022-63-00 5,678.24 10-120-142-000-000 366.20 10-125-142-000-000 324.08 10-140-142-000-000 1,101.51 10-172-142-000-000 139.60 10-175-142-000-000 111.68 10-180-142-000-000 598.73 10-370-142-000-000 462.95 10-380-142-000-000 183.10 -- 104-40442-000-000 528.24 — 10-450-142-000-000 162.04 21-572-142-000-000 91.55 32-370-142-000-000 132.27 34-400-142-000-000 1,064.14 - - ----------- ------ ------- ------- - - - - - - --- -- 34=800=142-000=000 - - Y 345.14 - Total : 11,634.61 14000 6/27/2002 010062 STATE COMPENSATION INS. FUND June, 2002 Ann.Adj.Work Comp. Ins. Page: 2 vehlist V :her List Page: 3 06/20/2002 4:08:50PM CITY 011'" "r AND TERRACE Bank code: bofa Voucher Date Vendor Invoice PO# Description/Account Amount 14000 6/27/2002 010062 STATE COMPENSATION INS. FUND (Continued) 10-120-143-000=000 32.73 10-125-143-000-000 6.55 10-140-143-000-000 16.36 10-172-143-000-000 6.55 10-175-143-000-000 3.27 10-180-143-000-000 62.20 10-370-143-000-000 9.82 10-380-143-000-000 3.27 10-440-143-000-00.0 104.73 10-450-143-000-000 22.91 17-910-143-000-000 3.27 21-572-143-000-000 16.36 34-800-143-000-000 19•64 34-400-143-000-000 16.36 10-110-143-000-000 3.27 Total : 327.29 14001 6/27/2002 006782 STATE COMPENSATION INS.FUND June, 2002 Worker's Comp for May,2002 10-120-143-000-000 420.49 10-125-143-000-000 109.72 10-140-143-000-000 176.17 10-172-143-000-000 69.50 10-115-143-000-'000 55.60 10-180=143-000-000 1,245.07 10-370-143-000-000 106.17 10-380-143-000-000 34.75 10-440-143-000-000 2,589.31 10-450-143-000-000 346.21 17-910-143-000=000 80.59 21-572-1.43-000-000 216.88 32-370-143-000-000 30.33 34-400-143-000-000 747.47 34-800-143-000-000 179.45 10-110-143=000-000 10.77 32-200-143-000-000 6.46 Page: 3 vchlist Voucher List Page: 4 06/20/2002 4:08:50PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice PO# Description/Account Amount 14001 6/27/2002 006782 STATE COMPENSATION INS.FUND (Continued)- Total: 6,424.94 50073 6/11/2002 004203 KNOTTS BERRY FARM 061102 28 tickets-child care 23-200-14-00 398.60 Total : 398.60 50074 6ff 2/2002TOT0061---HERNANDEZ-YOLANDA b-ck BIRTHDAY CHECK 10440-110-000=000 50.00- Total : 50.00 50075 6/12/2002 010060 BOUSTEDT, MICHELLE b ck BIRTHDAY CHECK 10-370-110-000-000 35.00 32-370-1-10-000-000 10.00 34-400-110-000-000 5.00 Total : 50.00 50076 6/18/2002 005702 PUBLIC EMPLOYEES RETIREMENT 060702 Pers for payroll end 6/7/02 10-022-62-00 4,334.11 Total : 4,334.11 50077 6/19/2002 006524 S.B. COUNTY AUDITOR/CONTROLLER 061302 RECORD CERT OF COMPLIANC 10-125-220-000-000 35.00 Total : 35.00 50078 6/19/2602 001038 VERIZON WIRELESS-LA LA4865534-05 MAY CELL PHONE CHARGES 34-40.0-235-000-000 205.32 Total : 205.32 50079 6/27/2002 010019 5 POINT AUTO SERVICE 061202 SMOG INSP/SERVICE CITY VEH -- 104-40=272=000=000— — 48.20- 10-180-272-000-000 ` 156.30 10-440-272-000-000 48.20 Total : 252.70 50080 ---6/27/2002 001260 --AYALA-AND SONS INC --,- 6022 -, - -BICYCLE STAGING-AREA GT-RO-- - 0101 44-200-620-000-000 -56,245.50 Total : 56,245.50 - -- --- --- ---- - -- ------------- ---------- Page: 4 V'/ ,her List Page: 5 vchlist 06/2012002 4:08:50PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice PO# Description/Account Amount 50081 6/27/2002 010063 BALLOON TEAM PROMOTIONS 060302 Balloons-G.T. Days 23-200-12-00 431.00 Total : 431.00 50082 6/27/2002 001456 BOISE CASCADE OFFICE PRODUCTS 210890 XEROX PAPER 10-190-212-000-000 84.00 10-140-210-000-000 89.60 10-190-212-000-000 6.53 10-140-210-000-000 6.93 305239 3 RING BINDERS 10-140-210-000-000 41.24 Total : 228.30 50083 6/27/2002 001488 BUCHANAN, DAN June, 2002 June, 2002 Council Stipend/Agenc 10-110-120-000-000 250.00 32-200-120-000-000 150.00 Total : 400.00 50084 6/27/2002 001759 C H J J 58023 COMPACTION TESTS - 0134 44-200-620-000-000 585.50 Total : 585.50 50085 6/27/2002 001713 CA. DEPT. OF TRANSPORTATION 160469 1-215 signal maint/energy-April, 20C _ 16-510-238-000-000 206.58 Total : 206.58 50086 6/27/2002 001739 CENTRAL CITY SIGN SERVICE 25282 TWIN CANYON SIGN 0135 16-900-220-000-000 32.63 16-900-220-000-000 12.63 Total : 45.26 50087 6/27/2002 001737 CENTRATION INC. June, 2002 SB90 Mandated Cost Claims-Con 10-140-250-000-000 280.50 Total : 280.50 50088 6/27/2002 001846 CLEANING SERVICES 010 OFFICE CLEANING 0138 34-400-246-000-000 200.00 Page: 5 vchlist Voucher List Page: 6 0612012002, 4:08:50PM CITY OF GRAND TERRACE Bank code: bofa Invoice PO# Description/Account Amount Voucher Date Vendor 50088 6/27/2002 001846 CLEANING SERVICES (Continued) Total: 200.00 50089 6/27/2002` 001867 COMMERCIAL LANDSCAPE SUPPLY 113687 LANDSCAPE SUPPLIES 0124 10-180-245-000-000 13.24 Total : 13.24' 50090 6/27/2002' 001930 DAILYTJOURNAL CORPORATION B40061-1 Public-Hearing-Notice 10-125-230-000-000 242.11 , B402564 PUBLIC HEARING LEGAL NOTIC 0139 10-370-230-000-000 28.40 B403965 PUBLIC HEARING LEGAL NOTIC 0139 10-370-230-000-000 76.68 - - - Total : 347.19 50091 6/27/2002 002015 DICKSON COMPANY 1142503 STREET SWEEPING 0107 16-900-254-000-000 2.287.50 Total : 2,287.50 50092 6/27/2002 002165 DRUG ALTERNATIVE PROGRAM 2969 LAWN SERVICE 22293 BARTON I 0151 34-700-767-000-000 60.00 Total : 60.00 50093 6/27/2002 002239 EDEN SYSTEMS 13689 GOLD GUAP SUPPORT-7 MONTI 10-140-246-000-000 1,882.58 13698 GOLD BUDGET PREP SUPPORT 10-140-246-000-000 1,100.40 Total : 2,982.98 ----50094 6/27-/2002-002275 ESRI — JUNE,-2002 ARCVIEW SOFTWARE 0140 10-380-250-000-000 1.971.00 0140 32-370-230-000-000 3,075.00 10-380-707-010-000 62.17 Total : 5,108.17 50095 6/27/2002 .,002301 FEDEX 4-235-65326 DOCUMENT DELIVERY-SERVI - - - -- - 10-190-211-000-000 131.43 Total : 131.43 Page: 6 -- - - - - - - - -- - - - - - - - - -- - - - - r V, :her List Page. 7 vchlist ' 06120/2002 4:08:500M CITY OF GRAND TERRACE Bank code: bofa ' Descri tion/Account Amount Voucher Date Vendor Invoice PO# P 051702 REIMBURSE SACTO EXPENSES '50096 6/27/2002 002450.1 ' FERRE', MARYETTA 10-110-270-000-000' 8.00 June, 2002 June, 2002 Council Stipend/Agenc 10-110-120-000-000 250.00 32-200-120-000-000 150.00 Total : 408.00 PRE-EMPLOYMENT PHYSICALS 50097 6/27/2002 002710 FOX OCCUPATIONAL MEDICAL CT. 9053 - 10 PRE-EMPLOYMENT N 1-98.00 Total : 198.00 REPAIR SUPPLIES 50098 6/27/2002 002740 FRUIT GROWERS SUPPLY 32046389 10-180-245-000=000 52.04 JUNE, 2002 MAINT REPAIR PARTS 10=180-246-000-000 21.44 Total: 73.48 Luncheon L ' 50099 6/27/2002 002901 G.T.AREA CHAMBER OF COMMERCE 1950 May y -270-000-000. 7.00 10-110-270-000-000 7.00 Total : 14.00 Y ; - 50100 6/27/2002 002904 G.T. FIRE& RESCUE ASSOCIATION June, 2002 June, 2002 Larkin donation10-110-120-000-000 250.00 Total : 250.00 June, 2002 June, 2002 Council Stipend/Agenc 50101 6/27/2002 002795 GARCIA, LEE ANN 10-110-120-000-000 250.00 32-200-120-000-000 150.00 Total : 400.00 50102 6/27/2002 003020 GREENWOOD'S UNIFORM COMPANY 70314 UNIFORMS 0108 34-800-218-000-000 80. 34-800-218-000-000 80.40 Total : 145.35 50103 6/27/2002 003152 HARPER& BURNS LLPN 060302 LEGAL SERVICES-MAY;2002 10-160-250-000-000 2,467.87 Page: 7 vchlist Voucher List Page: 8 06/20/2002 4:08:50PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice PO# Description/Account Amount 50103 6/27/2002 003152 HARPER& BURNS LLPN (Continued) Total : 2,467.87 50104 6/27/2002 003178 HENAGON LTD COLTON 32023 T&T River Rock 10-180-245-000-000 474.10 - Total : 474.10 50105---6/27/2002- 003200--- -HIL-KEY, HERMAN---- ------ --June,-2002 June,-2002 Council Stipend/Agenc _-- 10-110-120-000-000 250.00 32-200-120-000-000 150.00 Total : 400.00 50106 6/27/2002 003210 HOME DEPOT 443/1061764 Mail Box _ 10-180-246-000-000 20.43 491/4020217 MAINT SUPPLIES - 10-180-245-000-000 61.09 Total : 81.52 50107 6/27/2002 003216 HOUSTON & HARRIS 7218 HYDROWASH 0136 21-573-602-000-000 5,134.95 Total : 5,134.95 50108 6/27/2002 003224 HYDRO-SCAPE PRODUCTS INC. 2045161-00 PARK MAINT REPAIR PARTS 10-450-245-000-000 86.15 may/iune, 20 IRRIGATION SUPPLIES 10-450-245-000-000 200.59 Total : 286.74 50109 6/27/2002 003800 JAGUAR COMPUTER SYSTEMS INC 18920 TEST/CERTIFY DATA'CABLES 10-380-249-000-000 396.50 —-- ----------- ---------------20059---- --------------- --- --- --INSTALL COAX ETHERN --- -- —------- --- --- - 10-380-706-016-000 2,423.45 20060 INSTALL 4-DATA LINES 0152 10-380-706-010-000 704.00 10-380-706-010-000 496.00 10-380-249-000-000 341.31 21366 MAY PAYMENT COMPAQ SERVE 10-380-701-020-000 364.64 - ----- -------- --- - - ------- -- - -- -- - - - - - -- - - Page: Bizet List Pago: 9 vchli:A 06/20/2002 4:08:50PM � CITY OY= UikAND TERRACE Bank code: bofa Invoice PO# Description/Account Amount Voucher Date Vendor 50109 6/27/2002 003800 JAGUAR COMPUTER SYSTEMS INC (Continued) 21896 .Reconfigure DSL router settings 10-380-249-000-000 276.25 22125 June Payment-Eden Server 0153 10-140-701-000-000 291.32 22126 JUNE PAYMENT-COMPAQ,SERV 10-380-101-020-000 364.64 JUNE,2002 INSTALL COAX CABLE-BLDG &S 10-380;707-010-000 1,879.82 10-380-701-020-000 728.43 Total : 8,266.36 50110 6/27/2002 003850 JANI-KING OF COLTON 6020013 CLEANING SERVICES-CHILD CA- 0141 10-440-244-000-000 759.00 Total : 759.00 PROF. PLANNING SERVICES 50111 6/27/2002 002874 JEFF GOLLIHAR 061702 -" 34-400-11.1-000-000 836.00:`z Total : 836.00 50112 6/27/2002 003760 JP STRIPING 3214 STREET STRIPING 0142 16-900-258-000-000 4,900.00 Total : 4,900.00 50113 6/27/2002 003867 K. D. SALES MAY, 2002 MAINT SUPPLIES 10-440-245-000-000 13.24 10-450-245-000-000 20.96 Total : 34.14 50114 6/27/2002 004316 LARKIN, DON June,2002 June, 2002 Aqency Board Stipend 32-200-120-000-000 150.00 Total : 150.00 50115 6/27/2002 004320 LAWNMOWER CENTER �23809 LAWMOWER PARTS 0143 10-180-246-000-000 22.99 10-180-246-000-000 1.78 Page: 9 vchlist Voucher List Page: 10 0612012002 4:08:50PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice PO# Description/Account Amount 50115 6/27/2002 004320 LAWNMOWER CENTER (Continued) MAY, 2002 REPAIR PARTS 0143 10-180-246-000-000 14.99 10-180-246-000-000 137.10 Total : 176.86 50116 6/27/2002 004380 LEGEND BUILDING MAINTENANCE may05-2002-3 0111 10N 80-2415-000-OOOCES 250.00 Total : 250.00 50117 6/27/2002 004589 MARTINEZ,TRACEY 061802 t REIMBURSE 25 2R1S-000-0 AL MILEAGE 13.32 - - Total : 13.32 50118 6/27/2002 010064 MASTERTECH 0607021 Sound Equip./Engineering-G.T. Da 23-200-12-00 300.00 Total : 300.00 -50119 6/27/2002 004670 MIRACLE MILE CAR WASH 063393 CAR WASHES 0144 10-180-272-000-000 2.00 0144 10-440-272-000-000 8.00 - Total : 10.00- 50120 6/27/2002 005586 PETTY-CASH 061702 REIMBURSE PETTY CASH-CHI 10-440-219-000-000 60.15 10-440-220-000-000 28.60 10-440-221-000-000 61.29 10-440-223-000-000 171.35, 10-440-228-000-000 42.67 --- Total : iwae -- 50121 6/27/2002 010066 PORTOSAN COMPANY 2689772 FENCE RENTAL-G.T. DAYS 23-200-12-00 365.00 Total : 365.00 50122 6/27/2002 010014 R.J. NOBLE COMPANY 70624ret .RETENTION 0145 20-200-703-000-000 12,562.19 Page: 10 vchlist ✓ `-;her List Page: 11 06/20/2002 4:08:50PM CITY OF:uRAND TERRACE Bank code: bofa Invoice PO# Description/Account Amount Voucher Date Vendor Total 12,562.19 50122 6/27 010014 R.J. NOBLE COMPANY (Continued) : 50123 6/27/2002 005673 RENTAL SERVICE CORPORATION 12633576-001 Rental-2 golf carts-G.T. Days 112.07 23-200-12-00 12764486-001 4WD LOADER RENTAL 10-180-240-000-000 199.34 Total : 311.41 50124 6/27/2002 006285 RIVERSIDE HIGHLAND WATER CO 041702 BIKE PATH WATER SERVICES 0137 44-200-620-000-000 19,766.00 Total : 19,766.00 50125 6/27/2002 006453 S.B. COUNTY AUDITORICONTROLLER 121 BOOKING FEES 0150 10-410-259-000-000 1,916.64 Total : 1,916.64 50126 6/27/2002 006456 S.B. COUNTY CENTRAL MICROFILM 060302 Parcel Map Bk195 pg 35-36 10-175-210-000-000 8.95 Total : 8.95 50127 6/27/2002 010065 S.B. COUNTY FIRE DEPARTMENT, CESC 1626 CLEAN-UP ON LACROSSE 10-190-258-000-000 650.90 ` = Total : 650.90 50128 6/27/2002 006451 S.B. COUNTY OF ASSESSOR 98902 ASSESSOR MAPS SUBSCRIPTI 0146 10-370-220-000-000 3.00 Total : 3.00 50129 6/27/2002 006531 S.B. COUNTY SHERIFF 2333 OVERTIME SHRIFF SERVICES 0148 1'0-410-250-000-000 30.00 2797 SHERIFF SERVICES 0147 10-410-256-000-000 191.71 2797a OVERTIME SHRIFF SERVICES 0148 10-410-250-000-000 6,466.52 2797b SHERIFF SERVICES 01'47 10-410-256-000-000 80,571.76 0147 10-410-255-000-000 2,101.87 14-411-256-000-000 4,904.37 Page: 11 vchlist Voucher List Page: 12 06/20/2002 4:08:50PM CITY OF GRAND TERRACE Bank code: bola Voucher Date Vendor Invoice PO# Descrlptlon/Account Amount 50129 6/27/2002 006531 S.B.COUNTY SHERIFF (Continued) 2842 GRANT-FUNDED DEPUTY SHER 14-411-256-000-000 132,807.00 Total : 227,073.23 50130---6/27/2002-0067-78----SIAP_LES_CREDIT PLAN 06052002 FILE 10=380 2g9.=000=OOFICE SUPPLIE 150-83— 10-380-210-000-000 337.91 10-380-219-000-000 4.51 14-411-210-000-000 26.93 23-200-12-00 , 70.30 34-400-210-000-000 162.39 32-370-210-000-060 101. Total : 854,12 50131 6/27/2002 001391 STEVE BERRY 052902 Reimburse Sacto expenses 5/15- 10-180-270-000-000 28.82 10-110-270-000-000 28.81 061002 EXPENSE REIMBURSEMENT 10-180-218-000-000 5.38 10-180-270-000-000 184.42 10-190-220-000-000 47.84 23-200-12-00 38.79 Total : 334.06 50132 6/27/2002 006880 SYLVAN/IDENTIX May, 2002 Fingerprints-A.Johnson/T.Mendoz 10-440-228-000-000. 194.00 Total : 194.00 50133 6/27/2002 006898 SYSCO 2060514730 Child Care Food/Supplies i 10-440-2207000-000 602.84 WK OF 6/12 FOOD-CHILD CARE _ 10-440-220-000-000 592.19 - - - - --- ---- - --- = - - - Total : 1,195.03 50134 6/27/2002 006980 TEXACO 800209687206 FUEL-CITY VEHICLES -- -- --------------- - Page: - --1 2 :her List Page: 13 vchlist 06/2012002 4:08:50PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice PO# Description/Account Amount 5013.4 6/27/2002 006980 TEXACO (Continued) - 10-180-272-000-000 650.85 34-800-272-000-000_ 44.02 Total : 694.87 50135 6/27/2002 006983 THIERRY, CHRISTIE 061402 REIMBURSE LOCAL MILEAGE E 10-140-271-000-000 35.87 Total : 35.87 50136 6/27/2002 007005 TOM&KATHY'S ANY-HOUR May, 2002 OCKSMIT S'ER ICES 75.00 10-180-272-000-000 48.49 10-450-245-000-000 1.62 Total : 125.11 50437 6/27/2002 007036 TRAFFIC'SPECIALTIES INC. 902215 Temp..No Pkg Signs 23-200-12-00 75.43 Total : 75.43 = 50138 6/27/2002 ,007034 TRANSPORTATION ENGINEERING 310 May professional services 10-370-255-000-000 4,601.27 Total : 4,601.27 50139 6/27/2002 007586 VAVRINEK TRINE DAY&CO. 0003166-IN QT TREASURY REPORT 1,000.00 'J 0149 10-140-250-000-000 Total : 1,000.00 50140 6/27/2002 007795 WAXIE = 53289492 03 JANITORIAL SUPPLIES-CHILD C 10-440=219-000-000 260.24 Total : 260.24 50141 6/27/2002 U07803 WEARGUARD WORK CLOTHES 48116974-1 CODE ENF. UNIFORMS 34-800-218-000-000 213.51 Total : 213.51 50142 6/27/2002 607854 WESTERN EXTERMINATORS CO 053102 Rollins Park-Bee extermination 10-450-245-000-000 150.00 Page: 13 Voucher List vchlist CITY OF GRAND TERRACE 06/2012002 4:08:50PM Bank code: bofa Amount Invoice PO# Description/Account Voucher Date_ Vendor 50142 6/27/2002 007854 WESTERN EXTERMINATORS CO (Continued) 128327 EXTERMINATIONS 32.00 7 0118 34-400-246-000-000 .00 0118 10-180-245-000-000 .00 0118 10-440-245-000-000 60.00 0118 10-805-245-000-000 Total : 340.00 --------------------- - ----- -- ---- ------- ----- -- ------ -- 29570------�--- -� BUSINESS CARDS-G. KOONT -------------------- 50143 6/27/2002 007938 WIRZ&COMPANY 10-370-210-000-000 26.10 Total : 26.10 YOSEMITE WATER 3c-81840 WATER 10-190-2 38-000-000 87.69 50144 6/27/2002 007985 0132 0132 10-440-238-000-000 20.25 0132 10-805-238-000-000 4. 0132 34-400-238-000-000 .31 2 34-400-238-000-000 .44 3c-83281 Water Cooler Rental 34-400-238-000-000 12.00 83261 WATER 50 0132 10-440-238-000-000 13. Total : 173.9494 10356796 June 1997 PFA COP Lease Pmt � 6/13/2002 007400 U. S. BANK TRUST N.A. 33-300-206-000-000 23,325.93 Total : 23,325.93 Bank total : 419,027.27 80 Vouchers for bank code : bofa - ---- - -- - -- --- ---- -- -- -- - - -- - 7.27 - --- ------- ---------------------------Total-vouchers-: -----�- -- ----—-•- 80 Vouchers In this report I certify that, to the best of my auditenowledge,d by me the afore necessarydande appropriate cks for mexpenditures ent of City afor nd Cthe uoperation nity Vofo the nt Agency liabilities City and Agency. # �19 LARRY RONNOW, FINANCE DIRECTOR Page 14 MENDING CITY CITY OF GRAND TERRACE COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING-JUNE 13,2002 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,,on June 13, 2002, at 6:00 p.m. PRESENT: Dan Buchanan,Mayor Lee Ann Garcia,Mayor Pro Tern Herman Hilkey, Councilmember Don Larkin, Councilmember Maryetta Ferre, Councilmembet Tom.Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow, Finance Director Jerry Glander;Building&Safety Director John Harper, City Attorney Lt. Hector'Guerra,Sheriff's Department , 1 ABSENT: None The meeting was opened with invocation by Councilwoman Maryetta Ferre,followed by the Pledge of Allegiance led by Mayor Pro Tem Garcia. SPECIAL PRESENTATIONS 2A. Grand Terrace Days Sponsors Assistant City Manager Berry gave a slide show of the Grand Terrace Days event. He presented a plaque to each of the Blue Mountain Sponsors and Corporate Sponsors of Grand Terrace Days 2002 in appreciationto their sponsorship. He thanked all of the volunteers and sponsors that helped with the event making it very successful. CONSENT CALENDAR CC-2002-52 ' MOTION BY COUNCILMEMBER FERRE,:SECOND BY COUNCILMEMBER LARKIN,CARRIED 4=0-1=0(COUNCILMEMBER HILKEY WAS ABSENT), to 11 approve the following consent calendar items: 3A. Approval of Check Register Dated June 13, 2002 3B. Ratify 06-13-2002 CRA Action COUNCIL AGENDA ITEM NO' 3D I i ' I ' I ' Council Minutes i June 13,2002 i Page 2 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 05-23-2002 Minutes ; 3E. Approval for City Manager and City Council to Attend; the League Mayors and Council Executive Forum in Monterey,CA,July 24-26,2002 and Cancel the July 25, 2002 Council Meeting 3F. Resolution Authorizing the City Manager to Apply to theCaliforniaPollution Control Financing Authority for a Grant Under the Sustainable Communities Grant and Loan Program 3G. Offer of Dedication-22483 Barton Road j PUBLIC COMMENT f I , Ronnie Garcia, 12664 Michigan Avenue,indicated that his daughters play travel softball and he is seeking sponsorships that will help allow his daughters to go to Oklahoma to play in the National ASA Junior Olympics. i Mayor Buchanan lindicated that there are a lot of service organizations and related organizations that do contribute and although the City may not have;a budget to provide sponsorship,he feels that we could possibly help facilitate any donations and contributions that people would like to make. I Mayor Pro Tern.Garcia requested that Assistant City Manager place this information on the Community Bulletin. I ORAL REPORTS I , 5A. Committee,Reports 1. Emergency Operations Committee a. Accept Resignations (Aiken and Monroe) I I ' CC-2002-53 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER FERRE, CARRIED 4-0-1-0 (COUNCILN EMBER HILKEY;WAS ABSENT), to accept the resignation of Sonia Aiken and James Monroe and;send them a letter of thanks and direct staff to advertise for two regular member positions and one j alternate member position on,the Emergency Operations Committee. i 1 ' b. Minutes of May 6, 2002 CC-2002-54 MOTION BY COUNCILMEMBER FERRE, SECOND BY COUNCILMEMBER LARKIN,,CARRIED 4-0-1-0(COUNCII2,1EMBER HILKEY WAS ABSENT),to accept the!May 6, 2002 Minutes of the Emergency Operations Committee. I I Council Minutes June 13,2002 Page 3 2. Historical and Cultural Activities Committee a. Minutes of May 13, 2002 CC-2002-55 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER FERRE, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to accept the Minutes of May 13, 2002 of-the Historical and Cultural Activities Committee. COUNCIL REPORTS Mayor Buchanan, thanked Assistant City Manager Berry, staff and volunteers for doing an outstanding job on Grand Terrace Days. He felt that it was a great event._ He has received a lot a positive feed back from the community on how good things are looking'throughout the City. Mayor Pro Tern Garcia,echoed everything that the Mayor mentioned. She thanked Assistant City Manager Berry, staff and all of the volunteers for all of their hard work on Grand Terrace Days. She questioned the monument sign at the Chevron Station. Assistant City Manager Berry,indicated that when the City repairs the entry sign on Barton ` Road at the freeway they will also do the sign at-,the Chevron Station and that they both will match. Mayor Pro Tern Garcia, reported that the,League of California Cities as,part of the Grass Roots efforts will be holding a press conference with Supervisor Tavaglione of Riverside County and Supervisor Fred Aquiar, Sheriff Penrod and Sheriff.Larry Smith and others. Everyone is encouraged to attend in an effort to.protect local services. She reported that there is a new Principal at Terrace Hills Middle School, Patrick Traynor.' She requested a status of some of the major projects going on in town. Councilmember Ferre, complimented staff on the realignment of Honey Hills Drive and Grand Terrace Road. She has had numerous people in the Honey Hills area come to her and say how much they appreciate the work that has been done and it really looks nice. Jerry Glander. Director of Buildihiz & Safety & Public Works/HousinQ, reported that the realignment is complete as well as the .striping and signage. They are working on the finishing touches with the staging areas. Each staging area throughout town is approximately at the same stage of completion. Councilmember Larkin,expressed his appreciation for an outstanding Grand Terrace Days event. He feels that it was truly a City-wide event. He reported that the Lions' Club will be having their installation of officers on June 23, 2002 and that the Chamber will have their I i I ' f I I I I Council Minutes June 13,2002 1 Page 4 I installation of officers on June 26, 2002. He reminded citizens to keep an eye out as far as what the State does)with their budget. He feels that everyone needs to be kept informed on what is taking place at the State level and how it affects the local governments. He reminded that June 14, 2002 is Flag Day. Councilmember Hilllkme indicated that Grand Terrace Days exceeded what he expected. He congratulated staff on a great event. Omnitrans is looking into bus;fueling stations for ` natural gas. RCTC is going to try and re-issue their Measure A in the November 2002 election. SANBAG is going to try and renew Measure I in November 2004. Omnitrans bus route 200 and Omnilink will continue for another year. \ I Councilmember Ferre, commended Assistant City Manager Berry on Grand Terrace Days event. She indicated that she received a magazine from Cal State San Bernardino and feels that is a very nice publication. PUBLIC HEARING 6A. 2002-2003'Annual Assessment Landscape and Lighting District No. 89-1 Mayor Buchanan opened discussion to the public, there being none he returned discussion to Council. CC-2002-56 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER FERRE, CARRIED 5-0, to adopt a Resolution Confirming a Diagram and Assessment and Providing for Annual Assessment Levy for a Landscaping and Street Lighting District. I I UNFINISHF BUSINESS -None I i NEW BUSINESS I � I 8A. Planning Commission Appointment/Reappointments I CC-2002-57 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER LARKIN,CARRIED 5-0,to reappoint Matthew Addington and Brian Whitley to the Planning Commission and direct staff to notify them of their reappointment and thank them for their continued efforts. I I I I CC-2002-58 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCILMEMBER LARKIN,;CARRIED 5-0, to continue the appointment to fill the vacancy on the Planning Commission to June 27,2002 and direct staff to contact the applicants that were interviewed on April 25, 2002 to see if they are stilly interested in being i I I I I ' I Council Minutes June 13,2002 Page 5 considered to fill a vacancy on the Planning Commission. CLOSED SESSION -None ORDER OF ADJOURNMENT Mayor Buchnan adjourned the City Council Meeting at 7:07 p.m.,until-the next CRA/City Council Meeting which is scheduled to be held on Thursday, June 27, 2002 at 6:00 p.m. r CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALI.FORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2002, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 5, 2002, for the election of Municipal Officers; NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA,, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Grand Terrace, California, on Tuesday, November 5, 2002, a General Municipal Election for the purpose of electing three_(2) Members of the City Council for the,full term of four years. SECTION 2. That the ballots to be used at the election shall be in form and content ` as required by law. SECTION 3. That the City Clerk is authorized, instructed and'directed to procure( and furnish any and all official ballots, notices, printed matter and all supplies, equipment` and paraphernalia that may be necessary in order to properly and lawfully conduct the election. SECTION 4. That the polls for the election shall be open at seven o'clock a.m. of the day of the election and shall remain-open continuously from that time until 8 o'clock p.m. of the same day when the polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California. Section 5. That in all particulars-not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. Section 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice.of the election, in time, form and manner as required by law. Section 7. That the City Clerk shall certify to the passage<and: adop"tion of this Resolution and enter it into the book of original resolutions. } COUNCIL AGENDA ITEM N01 13P- i I Resolution No. 2002- Page 2 I PASSED, APPROVED AND ADOPTED this 13'day of June, 2002. Mayor of the City of Grand Terrace i ATTEST: 1 i City Clerk of the City of Grand Terrace I I, BRENDA STANFILL, City, Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 13' day of June, 20021, by the following vote: 1 AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: i i City Attorney RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2002, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO §10403 OF THE ELECTIONS CODE WHEREAS,the City Council of the City of Grand Terrace called a General Municipal Election to be held on November 5, 2002, for-the purpose of the election of (2) Members of the City Council; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General election to be held on the same date and that within the city the precincts, polling places and election officers of the two elections be the same, and that the Registrar of Voters of the County of San Bernardino canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, -� CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: t� SECTION 1. That pursuant to the requirements of§10403 of the Elections Code, the Board of Supervisors of the County of San Bernardino is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General election on Tuesday, November 5, 2002, for the purpose of the election of (2) Members of the City Council. SECTION 2. That the Registrar of Voters is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. SECTION 3. That the Board of Supervisors,is requested to issue instructions to the Registrar of Voters to take any and all steps necessary for the holding of the consolidated election. SECTION.4. That the City of Grand Terrace recognizes that-additional costs will be incurred by the County by reason of this,consolidation'and agrees to reimburse the County for any costs. _ Section 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Registrar of Voters of the County of San Bernardino. COUNCIL AGENDA ITEM NO: j-7P 1 ' I Resolution No. 2002- Page 2 Section 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED this 27"day of June, 2062. - I , { Mayor of the City of Grand Terrace ATTEST: City Clerk of theCity of Grand Terrace 1 I I I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced'and adopted at a regular meeting of the City ; Council of the City of Grand Terrace held on the 27" day of June, 2002, by the following, , I vote: AYES: I - I NOES: !' I ABSENT: I ABSTAIN: I' i I I, Brenda Stanfill, City Clerk i ,I I Approved as to form: i ' I I City Attorney 1 , I I I r I I 1 i CITY OF GRAND TERRACE e Ar CRA ITEM COUNCIL ITEM(X) MEETING DATE : June 27, 2002 AGENDA ITEM SUBJECT: Fiscal Year 2002-2003 APPROPRIATIONS LIMIT FUN,-DING REQUIRED NO FUNDING REQUIRED XX Article XIII-B Of the California Constitution was adopted as Proposition 4 in the November- 1979 General Election. Proposition 4 established an appropriations limit from proceeds of taxes for each governmental entity in the State of California. The appropriations limit is unique to each governmental entity and must be determined annually. Redevelopment is not subject to appropriations limit . The intent is to provide certain limitations and controls on government spending at all levels of government in the State, but these restrictions are intended by legislature to be applied in a reasonable and practical manner so as to allow some flexibility to meet constantly changing conditions and nee'ds; of the citizens for governmental services. The appropriation limit of the City is the "Proceeds from taxes",, as defined, adjusted annually by changes, to the population, cost of living, or nonresidential new construction. the Department of Finance shall notify each local agency, no later than May 1st of each year, of the change in cost of living or change in California per capita personal income, whichever is less, and the population for each local agency for the prior calendar year. Proposition 111, passed in June 1990, made several changes to the method to be used in calculating the limit . These changes allow that the Population Factor may be the change in population of the City or the change in population of' the County. Proposition ill also changed the Price Factor to be a choice of the change in California per capita income or the change in the local ass'essment roll due to the addition of local nonresidential new construction. COUNCIL AGENDA ITEM NO i CITY OF GRAN® TERRACE Appropriations Limit i Page 2 We are using the latter factor because for the first time; in recent memory the change in per capita personal income is negative . I I ; The appropriations 1'imit can be adjusted at a later date.: Council must make their selection annually on each option by recorded vote. At present, an appropriation cushion of $5, 060, 225 .exists before the limitation would impact the City. This is an increase of 12 . 015% over last year. Accompanying this staff report is the Appropriations Limit Resolution calculations for the City of Grand Terrace with supporting documentation. I I , FACTORS: FY 2002 - 2003 j A) Per Capita Personal Income Change (California) -1 . 27% or 8) % Change in Local Nonresidential Construction 0 . 0% I C) Population Change for Grand Terrace (DOF) 1 . 94% or , D) Population Change for San Bernardino County 2 .72% i - i _ I I , FACTORS USED B) % Change in Local Nonresidential Construction 1. 0000 Expressed as a Ratio C) County Population Change,Expressed as a Ratio 1. 0272 I I Prior Year(FY, 2001-02) Appropriation Limit S16 626 . 925 I I , New APPROPRIAITION LIMIT f I , FY 2002 - 2003 APPROPRIATION LIMIT (see SCH 1,J-JU 7,177 - 2 - i I I I I I I I I I I I � , I I I i i CITY OF GRAN® TERRACE Appropriations Limit Page 3 Staff Recommends Council: 1) SELECT THE, COUNTY POPULATION CHANGE FOR FISCAL YEAR' 2002-2003 OF 2. 72% IN APPROPRIATION LIMIT CALCULATION.,. • 2) SELECT THE CHANGE IN LOCAL NONRESIDENTIAL CONSTRUCTION, FOR FISCAL YEAR 2.002-2003 OF 0. 0% IN-APPROPRIATION LIMIT CALCULATION. 3) ADOPT RESOLUTION ESTABLISHING THE FY 2002-2003 APPROPRIATION LIMIT FOR THE CITY OF GRAND TERRACE AT $ 6,807, 177 . i 3 - �ctNT o,- DEPARTMENT OF GRAY DA.Vis,'GOVERNOR{ F' N • `N C STATE CAPITOL.■ ROOM 1 1 45■ SACRAMENTO CA ■ 958�1 4.4998 ■WWW.DCF.CA.00VI OFFICE OF THE DIRECTOR May 1, 2002 Dear Fiscal Officer. Subject: Price and Population Information Appropriations Limit The California Revenue and Taxation Code, Section 2227, mandates the Department of Finance (Finance)to transmit an estimate of the percentage change in population to local�govemments. Each local jurisdiction uses their percentage change in population factor for January 1, 2002,,in conjunction with,a change in tt,a.cost of living, or price factor,to calculate their appropriations limit for fiscal year 2002-03. Enclosure I provides the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to cakxilate the 2002-03 appropriations limit. Enclosure II provides city and unincorporated county population percentage changes, and Enclosure ILA provides county and incorporated areas population percentage changes. The population percentage'change data excludies federal and state institutionalized populations and military populations, as noted. Population Percent Change for Special Districts Some special districts must establish an annual appropriations limit. Consult thel Revenue and Taxation Code, Section 2228, for the various population options available to special districts to assess population change in their district. Article XIII B, Section 9, of the State Constitution exempts certain special districts from the appropriations limit calculation mandate. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. No State agency reviews the appropriations limit. j Population Certification The population certification program applies only to cities and counties. Revenue and Taxation Code 11005.6, mandates Fir�a^ce to a ato^�atically cert.fy any population estimate that exceeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to the State Controller by June 3, 2002. Address questions about the price and population data to the Demographic Research Unit!at ! (916)323-4086. Sincerely, i I B. TIMOTHY GAGE i Director Enclosure { � I 7 May 1, 2002 Enclosure 1 A. price Factor; Article XIIj B specifies that local jurisdictions select their cost-of-living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the 2002-2003 appropriation limit is: Per Capita Personal'Income Fiscal Year 'Percentage change (FY) over prior year 2002-2003. -1.27 B. Following is an example using sample population change ,and the change in California per capita personal income as growth factors in computing a 2001-2002 appropriations.limit. 2002-2001 Per Capita Change = -1.27 percent Population Change = 1.83 percent = Per Capita converted to a ratio: —1.27+100 0.98731 00 1.83+100 = 1.0183 Population converted to a ratio: 100 Calculation of factor for FY 2002-2003: 0.9873 x 1.0183=1.0054 1 -------------- Enclosure II I Annual Percent Change in Population Minus Exclusions(•) January 1,2001 to January 1 , 2002 and Total Population January 1, 20021 'Total County P rcent Cttansae - Pooulatlon Minus Exclusions - Population City 2001-2002 1.1-01 1-1-02 11.1-2002 I , SAN BERNARDINO ADELANTO 3.25 16,754 17,298 18,673 APPLE VALLEY 2.85 55,246 56,820 56,820 BARSTOW 1.16 21,161 21,407 22,154 BIG BEAR LAKE 2.56 5,554 5,696 5,696 CHINO 2.10 60,148 61.414 68.770 CHINO HILLS 3.83 %333 70,952 170.952 COLTON 2.22 48,013 49,079 1 49,079 FONTANA 4.88 132,657 139,136 1139,136 GRAND TERRACE 1.94 11,688 11,915 11,915 HESPERIA 2.86 63,330 65,143 65,143 HIGHLAND 2.18 44,809 45,787 45,787 LOMA L INDA 2.56 19,145 19,636 119,636 MONTCLAIR 1.58 33,329 33,856 33,856 NEEDLES 4.78 4,892 5,126 5,126 ONTARIO 2.08 158,969 162.268 i 162,268 RANCHO CUCAMONGA 4.80 130.842 137,119 ;137.119 REDLANDS 2.38 64.448 65,984 165,984 RIALTO 2.18 92,754 94,778 94,778 SAN BERNARDINO 1.76 184,880 188,143 189,815 TWENTYNINE PALMS 13.64 12,891 14,649 1 27,589 UPLAND 1.98 69,125 70,493 1 70,493 VICTORVILLE 3.75 65,029 67.468 69,339 YUCAIPA 4.20 41.762 43.515 i 43,515 YUCCA VALLEY 2.39 17.040 17,447 I 17,447 UNINCORPORATED 1.39 278,064 281,937 292,566 COUNTY TOTAL 2.72 1.700,863 1.747,066 1,783,656 i I I I � j � I I j I I i I I I (•)Exclusions include residents in state)mental institutions,federal military installations,and state and federal I institutions. Pagel 1 i I I I j RESOLUTION NO:2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE FISCAL YEAR 2002-2003 ' APPROPRIIATIONS LIMIT ' PURSUANT , TO ARTICLE XIII-B OF THE STATE- CONSTITUTION AS REQUIRED , BY CALIFORNIA GOVERNMENT CODE SECTION 7910 WHEREAS, Article XHI-B of the California Constitution requires that an Appropriations Limit be determined and established annually for each governmental, entity within the State of California; NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE,DETERMINE, AND ORDER AS FOLLOWS: Section 1. That the City Council of the City of Grand Terrace hereby establishes the Fiscal Year 2002-2003 Appropriations Limit pursuant to article XM-B of the State Constitution as required by California Government Code Section 7910. Section 2. That the limits determined on Exhibit"A"attached hereto-and incorporated herein,by reference is the established limit for Fiscal Year 2002-2003. Section 3. That the City of Grand Terrace, as shown in said Exhibit-"A",has complied with the limit imposed on appropriations and that all proceeds of taxes were appropriated-for Fiscal Year 2002-2003. ADOPTED this 27`h day of.June, 2002. ATTEST: City Clerk of the City of Grand Terrace Mayor,of the City of Grand Terrace and of the City Council thereof. and of the City Council thereof. Il � I Resolution 2002- Page 2 I, Brenda Stanfill, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the27`h day of June, 2002, by the following vote: I i AYES: I NOES: ABSENT: ABSTAIN: I Approved as to form: � I i i i I City Attorney City Clerk I i i I I � j F I ' i I i i i I - � i t ' CITY OF GRAND TERRACE EXHIBIT A CITY OF GRAN® TERRACE Appropriations Limit Page 4 SCHEDULE 1 ; CITY OF GRAND TERRACE APPROPRIATION LIMIT CALCULATION Appropriations Limit from FY 2001-2002 (prior year) $ 6,626, 925 i Maximum permitted growth rate per Proposition III X (Per Capita Personal Income Change Ratio multiplied by Population Change Ratio) 1.0000 X 1 .0272 FACTOR = • 0272 New 2002-2003 Appropriations Limit $ e 807, 177 , FY :.2002-2003 estimated Proceeds from Taxes (SCH 2) $ 1.746, 952 (AMOUNT OF APPROPRIATIONS SUBJECT TO LIMITATION) ; AMOUNT UNDER (OVER), APPROPRIATIONS LIMIT (Cushion before the limit would affect the City) $ 51060, 225 r SCHEDULE 1 I a I CITY OF GRAN® TERRACE Appropriations Limit Page 5 Schedule 2 CITY OF GRAND TERRACE CALCULATION OF PROCEEDS FROM TAXES BUDGETED REVENUES FOR FY 2002-2003 (Fees etc .) Proceeds Non-Proceeds from other than - Taxes Taxes 402, 130 Property Taxes Homeowner Is\ Property Tax Relief 17,7, 4490 90 Real Property Transfer Tax 553 , 12 Sales Taxes 120 37'5, 073 Franchise Fees 68, 000 Business Licenses 2, 000 Recreation Fees 867, 865 Child Care Fees 1:9, 300 Planning Fees % 48, 700 Engineering & Building. Fees 39, 000 36,'000 Interest- (Allocated 52%/48%) 659,800 Motor Vehicle-in-Lieu 72, 000 CDBG GRANT 129,311 - Misc. Non-Taxable (Schedule 3) 7,257 Fines & Parking Citations TOTAL GENERAL FUND ($3,304, 458) 1, 746, 952 1,,557, 506 , 696 Street Fund - Fees and Interest 31 Storm Drain Fund - Fees and Interest 9, 500 696 00 Park Hand-Fees, Grants, Interest 101,,30 AB3229 COPS Allocation 17, 000 Air Quality Fund -DMV Subventions 235, 925 Gas Tax Fund (A) & Interest 185., 000 Measure ,I,, Fund (B) 1, 123,585 Waste Water Fund - User -Fees 17, 943 Landscaping & Lighting District-Assmts. 45, 000 Bike Lane Project - Local Match 157,000 Street Capital Fund 50,000 Barton Bridge Project Fund 24 . 500 Traffic Safety Fund, Court Fines 0 2, 001. 952 OTHER FUNDS ($2, 001, 952) TOTALS - $ 559,458 (A) Exemption under $ .09/Gallon- Cities receive approx. .0339/Gallon from Gas tax (B) Exempted from calculation SCHEDULE 2 CITY OF GRAND TERRACE � I Appropriations Limit Page 6 Schedule 3 CITY OF GRAND TERRACE .CALCULATION OF PROCEEDS FROM TAXES MISC NON-TAXABLE ITEMS (PER 2002-2003 BUDGET) I YARD AND GARAGE SAFE 903 i ; CANDIDATE STATEMENT FEES 363 SIGN PLACEMENT PERMITS 1, 275 i MISC PERMITS 75 5 HOME OCCUPATION PERMITS 5 AB1662 BOOKING FEE REIMB 17,376 HOUSEHOLD HAZARDOUS WASTt 6,000 PARK LIGHT & _USE FEES 8, 920 RETURNED CHECK FEES 300 SB90 MANDATED COST R�E,IMB 15,000 I EMPLOYEE MORTGAGE R IMB 11, 544 ' MISC REVENUE 52,350 i RENT FACILITIES 14,400 1 Total Misc - Non Taxable $ 129, 311 (to Sch 2) i i . I I I j i I I I •� i i I 'SCHEDULE 3 I I i ! I I I - I i - I cl T Y RAND TE Community Services Department Staff Report MEETING DATE: JUNE 27,2002 SUBJECT: REQUEST FOR TRAVEL THE ASSISTANT CITY MANAGER IS REQUESTING TRAVEL AUTHORITY TO ATTEND THE MUNICIPAL MANAGEMENT ASSOCIATION OF SOUTHERN CALIFORNIASSOCIATION(MMASC)ON DULY 10-12 2002 IN OXNARD, CALIFORNIA. (X) FUNDING REQUIRED BACKGROUND: The MMASC is holding their 25'annual conference in Oxnard, CA on July 10-12, 2002. 'Ile expected expenses for the event are the following: $235 Registration $258 Hotel The 2002 MMASC Annual Conference will be held'at the Embassy Suites,in Oxnard on July 10-12.7hhe Conference will kick off with a Pre-Conference Event on'Exceptional Customer Service and will feature the Ritz Carlton, Southwest Airlines, DMV and FISH Philosophy. The conference'activities include- keynote speakers and breakout sessions with experienced panelists, RECOMMENDATION: That the city council approve this Request for Travel i COUNCIL AGENDA ITEIN No- 3H STAFF REPORT Finance Department . GROND MR C CRA ITEM( ) COUNCIL ITEM(X ) MEETING DATE : June 27, 2002 AGENDA ITEM SUBJECT: CLEEP GRANT PURCHASES FUNDING REQUIRED XX NO FUNDING REQUIRED BACKGROUND: The City of Grand Terrace has received CLEEP Grant funds to date totalling$138,336. The grant acronym stands for California Law Enforcement Equipment Program, and is restricted to the purchase of high technology equipment. Council has previously approved purchases totalling S36,968. Balance available is S101,368. Additional items are requested by Lt. Guerra at this time. They include three hand-held breathalyzer machines for$2,426.21 and three Ruger Mini-14 rifles:for the patrol units for $1,434.49. Price quotes and item descriptions are attached. RECOMMENDATION: Request Council authorize the expenditure of CLEEP Grant funds in the amount of S3,860.70 for the items specified above, with attached price quotes. COUNCIL AGENDA ITEM NO. 31 11 INTEROFFICE MEMO ' -- Sik a�xsanu�o ! DATE May 17, 2002 PHONE FROM Hector Guerra, Lieutenant ' MAIL CODE 0061 Central Station f TO Larry Ronnow Finance Director I City of Grand Terrace UBJECT Purchase Requisition Attached you-wdl find a price quote from INTOXIMETERS INC. in the amount of$2,426.21 for the purchase of three"Alco-Sensor IV with Memory". These are hand-held breathalyzer- machines utilized in the field, to test blood alcohol levels of persons suspected of driving under the influence. We currently have two of these devices,however they are no longer operable and repair is not,probable: This purchase would allow us to assign one to eacl of our patrol cars and further our ability to investigate D.U.I. related crimes. At your earliest convenience could you please prepare the necessary purchase requisition documents and issue a P/0 to the vendor of this ; equipment. Funding for this purchase should be processed out of the"CLEEP" grant. Thank you for your assistance in this matter, if you should have any questions please contact,me ! r at(909) 387-3505. i - II I i I � i I I I I . I , I , 4 I 1 I i I � - � I 4 I I , I ' 1 I � 1 I I I 1 I I 1 ` I I 4 WTHU) 14:01 ' INTOXIMETERS INC. 1EL`11 A29 4110 -P; 002 world Leader `in Breath Alcohol 7e ting. for Over Fifty Years QUOTATION (Please include a copy of quotation with our order) VTeet Date. Ma 16.2002 'Can 8emardino County Sheriff ivery Date: 30 Da ARO cat, Wiley 30 With Credit Approval or CIA r.�-d A 92415 F.O. Point: O in art -9mardino, C �,,,� ^ To B Shipped Via: . Rep erritory: Crossco 714-2584932 o�iONE: 909-387-3520 Expi ion Date: June 17, 2002 SAY: 909-387-3688 ACCOUNT —Please comp)ate attached credit appli tion and submit with your order. Extended Price =a' cript Number Des ion Qua tity Unit Price glco-Seor IV with Memory $745.00 ns t�2.235.00 Com 3lete with: Manual _ 25 Mouthpieces P/1100 Carryi Case Warranty-One Year Parts anct Labor i $2235.00 t Sub-nUd CA Sales Tax 7.75% $173.21 S113.00 Estimated Might Cha e-Shi via Ground t - $2,426,21 TOTAL q�D b state sales tax and shipprng charges will be added to invoice.See ext page for complete terms and condRions ?•otucts not manufactured by Into)ameters are covardd under the Original Eq ipment Manufacturer(OEM)Warranty. • S`;o r fit of new ordefV may be deleyed until all )ast due bateeoes, if any. re settled. Debbie Mandell,inside Sales Representative . I F $ 1 10 LAC K L A N D ROAD • S A I N T L O I S M I s s O u R 1 • 6 3 1 1 4 PHONE 31 4-4 9-4000 • FAX 314-429-d 170 httl,)://www. intox. om INTEROFFICE MEMO PHONE DATE June 17, 2002 FROM Hector Guerra, Lieutenant MAIL CODE 0061 Central Station TO Larry Ronnow, Finance Director City of Grand Terrace I SUBJECT Purchace Requisition Attached you will findla price quote from San Diego Police Equipment Co. in the amount of $1,434.49 for the purchase of three (3)Ruger Mini-14 rifles for our patrol vehicles. At your earliest convenience please prepare the necessary purchase requisition and issue a P/O the the vendor. Funding for this purchase should be processed out of the"CLEEP" grant. Note: In order to satisfy federal firearms purchasing requirements the puchase order must state; "I SWEAR UNDER PENALTIES OF PERJURY THAT THE HI-CAPACITY MAGAZINES AND RIFLES ORDERED ARE FOR LAW ENFORCEMENT/OFFICIAL USE ONLY AND NOT FOR TRANSFER OR RESALE. FOR FURTHER INFORMATION CONTACT LIEUTENANT HECTOR GUERRA(909) 387-3505. PER WRITTEN QUO 6/17/02". QUOTE DATED i f I I I j I i I SAN DIEGO POLICE EQUIPMENT CO. INC, N 8205 RONSON RD. STF. A SAN DIEGO, CA 92111 CD to (858)974-8500 PHONE (858) 974-8530 FAX 800-367-8989 QUOTATION a Date: 6/17/02 Contact: Lt Guerra Agency: City of Grand Terrace co Phone: 909-387-3505 Fax: 909-387-3688 Address: N - ' = Price Price Qty Unit- Product Code Description, -Each Extended 3 Ea RU-KMINI-14/5P Ru er Mini-14 stainless/s thetic 439.13 •1317.39 W/ 3 20-rd ma s co tn co i - Terms: Net 30Quote(! I;y: Ryan King Good For: .' 02ff I Sub Total: 1317.39 Notes: For departmcnit purcha;;c twly. Tax: 7.75% 102. 10 Fi-c�ipht: 1.00 - — 1 ; CITY OF GRAND TERRt.Gc Historical &Cultural Activities Committee ,J(J N 1 ? 2002 Minutes for June 3, 2002 1 CITY CLERK The meeting was called to order at 7:05 p.m. by Chairman_Pauline Grant. Those present were Pauline, Barbara Tinsley, Ann Petta, Colleen Edmundson, Frances Carter, Brenda Stanfill, Shelly Rosenkild, and Hannah Laister. Secretary's Report: From the May minutes, correction, Guidelines will be done by Barbara, not Shelly. To explain Judges,there are only judges at a Juried Art Show,ours is a display only show. With these changes, motion was made by Barbara to accept the minutes, seconded by Ann, all in favor,motion passed. Treasurer's Report:Budget balance$661.77,Petty Cash$77.91. This is the final report for the fiscal year. The new fiscal year begins on July 1. Historical Report: Ann had copies from the Reche Canyon News on the history of Reche Canyon, which will be put into our archives. Reche Canyon is closely related to Grand Terrace. Country Fair: Shelly had the applications done, which will be ready for August 1. Cable announcements will begin by July 1. Scarecrow proposal: Barbara will get letter together to send to Grand Terrace businesses, a list of which she will get from Brenda,which she will present to the committee next month. Scarecrows must be hand crafted and may be displayed with a small business name. The meeting was adjourned at 7:45 p.m. The next meeting will be July 1, 2002. Respectfully Submitted, Hannah Laister Secretary i COUNCIL AGENDA ITEM NO.�}G STAFF REPORT CRA ITEM () COUNCIL ITEM(X) MEETING DATE: June 27, 2002 SUBJECT: PLANNING COMMISSION APPOINTMENTS `�. The Planning Commission currently has two vacancies that need to be filled. One vacancy was created by the resignation of Fran Van Gelder/Burt Seuylemezian,with a term scheduled to expire June 30,*2006. The other term is due to the resignation of Mayor Trainor effective June 30, 2002 with the term scheduled to expire June 30, 2004. Staffhas contacted those individuals who were interviewed by the Council on April 25'h to determine if they are still interested in being considered for the Planning Commission. Staff is still waiting for responses from those applicants. Once all of the applicants have responded, staff will notify Council of the list of interested candidates. Staff Recommends Council: Make two appointments to the Planning Commission. One to fill the unexpired term scheduled to expire June 30, 2004 and one to fill the term scheduled to expire June 30, 2006. COUNCIL AGENDA ITEM NO2 �� STAFF REPORT CRA ITEM() COUNCIL ITEM(X) MEETING DATE: June 27, 2002 SUBJECT: REAPPOINTMENT OF COMMITTEE MEMBERS' Below is a list of Committee members whose terms will expire on June 30,2002,with their response as to whether or not they would like to be considered for reappointment. Attached for your information is the current roster for each Committee. CRIME PREVENTION COMMITTEE Lewis Neeb-yes Dottie Rayborn-yes Claire McElwee- yes If these members are reappointed there will be one vacancy. EMERGENCY OPERATIONS COMMTI"FEE Robert Souter- no Gary Eldridge- no response to date This Committee will have four vacancies if Mr. Eldridge declines reappointment. HISTORICAL&CULTURAL ACTIVITIES COMMITTEE Hannah Laister- yes Barbara Tinsley- yes Frances Carter-yes Rochelle Rosenkild-yes If these members are reappointed there will be no vacancies. Staff Recommends Council: Consider Reappointment of the above listed individuals to their respective committees with a four year term continuing to June 30, 2006. _ COUNCIL AGENDA IZ'lEIVI'N®o j 4 J l Updated 10/2001 CRIME PREVENTION COMMITTEE MEETINGS: Second Monday of each month. TIME: 6:00 p.m. PLACE: Senior Center, 22627 Grand Terrace Road APPROVED VOTING MEMBERSHIP, 7 CITY STAFF LIAISON: Tanya Cahill SSSO NAME and ADDRESS PHONE NUMBERS APPOINTED REAPPOINTED TERM ENDS Philomene-S isak Chair erson 3/13/91 6/2..... 3 6/30/2004 • (...).........................../ .............4........ p........................P...........................................................................................................................12/13/90.........................6/22/2000 (3� 6/30/2004 JoAnnJohnson..'..Vice-Chairperson....................................................................................................................................................................................................................... . .......... Dick Rollins, Secrets 3/10/88........... 6/22/2000 (4� 6/30/2004 !Y................................................................................................................................3/09/00 6/30/2002 LewisNeeb.(AP..ointed as an alternate_on 9/24/98...................................................................:.................................................................................................................................. 6/30/2002 Vacant ..............................................................................................................:............................................................................... ......................................................................................................... ... ......:. 8/25194 6/30/2002 Dottie Rabom , ....... 7/09/98 Claire Mc Elwee A ointed as alternate on '3'" 9-8 8/14/98 6/30/2002 2 Alternate Positions 06/30/2002 Vacant .........................••-----.......:............----...........................................---.....................................I..... _ ..........--•--......................... ....... ---------- Vacant - -----:--- -- 6/30/2 - - Updated 05/2002 EMERGENCY OPERATIONS COOV111PIITTEE MEETINGS: First Monday of each month. TIME: 7:00 p.m. PLACE: EOC, 22795 Barton Road, Building #3 APPROVED VOTING MEMBERSHIP: 7 CITY STAFF LIAISON: Steve Berry, Assistant City Manager NAME and ADDRESS, PHONE NUMBERS APPOINTED REAPPOINTED TERM ENDS 6/13/96 (2) 6/30/2002 "= Gary Eldridoe,..Chairman . .................................................., ................................. 4/25/91. ............................ ..:. ... ..... - Richard Haubert, Vice-Chairman 7/22/97 6/22%2000 6/30/2004 ........................................................................................................................................... ...... 6/30/2004 ;r•--•••••••••••••••••••- 4/13/2000 6/22/2000 JoAnn Johnson?.Secretary.............................................................................................................................................................................................................................................................. .................. .. 2/24/83 6/22/2000..(5) ......................6/30/20 Vic Pfennighausen ..................... ...............: .................................................................... 9/24/98 . ................ ............6J.3.0/20 02...........Robert Souter ...............:.......................................... .......---•.........: ................... .................................:: Vacant - ............................................................................................... 6/30/2004 Vacant 1 Alternate Position ......................:.......•----............................................................................................. ....... .................... ................. 6/30/2002 Vacant Updated 10/2001 HISTORICAL & CULTURAL ACTIVITIES COMMITTEE MEETINGS: First Monday of each month. TIME: 7:00 p.m. PLACE: Community Meeting Room, Grand Terrace Civic Center APPROVED VOTING MEMBERSHIP: 7- LLCITY STAFF LIAISON: Brenda Stanfill, City Clerk NAME and ADDRESS PHONE NUMBERS APPOINTED REAPPOINTED TERM ENDS Pauline Grant, Chairperson ........... ...... .................................... 1/23186.....................-----...6/22/2000..�4�... 6/30/20...... ... Hannah Laister,Secretar�r. ........... 9/18/80 7/09/98 (5)....... ----........6/30...................• 6/27/9...............................6/22/2000..�3..........................6/30/2004 Colleen Edmondson, Treasurer ......4 ............................................................................................................................................................................................ .. Ann Petta 5/15/80.............................6/22/2000 (5� ......................6/30/2004 ..............................................z....------...............-•---...........-----......................----------.........--•--...................--------............... ..... Barbara Tinsley - 5/11/2000 :.....:.................:....:..:...................... ..... X...:...:...................... . 6/30/2002 .............................. ......................----...... .......... .-....................... Frances Carter_ 9/27/2001 . 6/30/2002 ......................................................................................................................................................................................................................................................................................................................... Rochelle Rosenkild 9/12/96 7/09/98 6/30/2002 C1T), qjn TER Community Services Department Staff Report MEETING DATE: JUNE 27, 2002 CRA ITEM ( ) COUNCIL ITEM (I) SUBJECT: CONSIDERATION FOR THE CITY TO PROVIDE STREET - SWEEPING SERVICES AND PURCHASE OF EQUIPMENT FUNDING REQUIRED (X) Since June 1993, R F Dickson has performed street sweeping services for the City of Grand Terrace under a contract agreement. The latest executed agreement dated July 1, 1997 was a two-year agreement with a maximum of 3 one-year renewals. The final extension expires on June 30, 2002. Under the original contract, R F Dickson was to provide street sweeping'services on all City streets once per month. The current contract extension provides an annual fee of approximately$28,000 per year for this level of service. Any special services such as emergency cleanups are charged on a per hour or per event basis as an extra to the contract amount. In addition, the City separately pays for disposal of the sweepings at the County landfill for a fee of approximately$3,600 per year. In March 2002, City staff was notified that modifications had been made to-the National Pollutant Discharge Elimination System(NPDES II) regulations affecting City storm drain systems. The modifications will require all cities to sweep all streets at least twice per month to remove potential water contaminants before they enter the storm drain system. City staff contacted R F Dickson to determine their fees for providing this additional service. In addition to this cost, R F Dickson has requested a new contract extension that includes a five percent cost of living increase. Other issues that will affect the provision of street sweeping services include new regulations imposed by the South Coast Air Quality Management District. Recently enacted SCAQMD Rule 1186.1 requires that as of July 1, 2002, all contracted street sweeping services use alternative fuel vehicles. This means that any street sweeping contractor under contract with the City after July 1, 2002 must use alternative fuel vehicles. R F Dickson has estimated that compliance to this rule will increase their fees to the city by an additional 40 percent. Much of this is associated with the cost of new alternative fuel vehicles that can be over$30,000 more expensive than diesel powered sweepers and the added time re-fueling the vehicles. Maintenance costs are also much higher for alternative fuel vehicles while fueling facilities are limited. A second issue that will impact this service is a new state prevailing wage labor law that could require all contracted services to comply with prevailing hourly rate regulations. The State is currently considering compliance to be retroactive and could increase contract costs by an additional 10 percent. The following is a summary of current street sweeping costs and the potential increases that should be anticipated by new rules and regulations. COUNCIL AGENDA rMM NO. ��j I I I I I _ I i I j I I , ' I Street Sweeping Contract Cost Projections Service jrovided Service Fee DiSR2sal Fee Total Fee , Current lx/Month Service $28,000 $3,1600 $31,600 2x/Month Service(NPDES Requirement) $49,000 $3,1600 $52,600 2x/Month + 5% CPI 1 $51,500 $3,1600 $55,100 2x/Month w/Alt Fuel Vehicle(SCA MD) $72,000 $321600 1 $75.600 2x/Month w/Alt Fuel &Prevailing Rate $79,000 $3600 $82,600 I ' i As illustrated, contracted street sweeping costs for the City of Grand Terrace could increase by over 150 percent. In response to thus issue, City staff has evaluated the cost of the City taking over this service. One of the potential benefits of the City taking over this service is an exemption from.SCAQMD Rule 1186.1. The Rule provides an exemption from the alternative fuel street'sweeper requirement to any government agency with a total fleet of less than 15 vehicles, including all heavy trucks, pick ups, and passenger vehicles. Since the City maintains a fleet of less than 15 total vehicles, the alternative fuel requirement will not apply and a less expensive diesel powered sweeper can be acquired. 1 �I I This analysis included discussions with street sweeper manufacturers, demonstrations of equipment, and discussions with other cities that provide their own street sweeping service. City staff met with local representatives of Elgin Sweeper Company and Tymco, both respected names in the sweeper industry. Sweepers suitable for use by the City were demonstrated on City streets under normal!operating conditions. Discussions with manufacturer representatives included general equipment operation, repair, preventative maintenance schedules, extended warranties and all associated costs. I City staff then contacted local cities that provide their own street sweeping services. These cities included Hemet, Redlands, Baldwin Park and Montclair. All three cities reported that by providing their own service, they have provided a higher level of service with fewer citizen complaints, with proven cost effectiveness. Hemet uses Elgin Crosswinds and was very satisfied with the product and the company's service. Baldwin Park uses Tymco 435's and was also very satisfied with the product!and the company's service. I I ' The Elgin Crosswind is a heavy-duty vehicle and requires a driver with a Class B license. The Tymco 435 is a medium sized vehicle and does not require a special license. Both vehicles were tested on Grand Terrace roads and performed exceptionally. In general, a sweeper suitable for City use will cost in the range of$92,000 to$130,000 depending on equipment size and features. Due to the limited number of curb miles and vehicle usage of only eight days per month in the City, it is anticipated that the vehicle will have a usable life of at least 10 years. Operating costs were calculated based upon discussions and verification with manufacturers representatives and service personnel. The following is a summary of total costs for the city to provide twice per month street sweeping services. I I I 1 - I I ' I ' j I I ' I I I i I I i ELGIN CROSSWIl�'D Annual Costs Labor(includes benefits) $16,000 Parts Re lacement(Brushes/hoses, etc) $4,50000 Preventative Maintenance $ , Other Re air $3'5� $3,500 Fuel $0 D• al $20,798 Amortization($130k + 6.39% at 8 ears) Total aratingCost $53,998 Monthly Lease rate option(based upon one annual payment)=$1,771 TYMCO 435 Annual Costs Labor (includes benefits) $16,000 Parts Re lacement(Brushes/.hoses, etc) $4,700 Preventative Maintenance $2,500 Other Re $3'Fuel � Dis sal Amortization($92k + 6.39% at 8 ears) $14,718 Total Operating Cost $47,418 Monthly Lease rate option(based upon one annual payment)= $1,253 The City will dispose of the sweepings into the roll-off container at the City maintenance yard that is provided for free under the Waste Management waste collection franchise agreement. All major sweeper manufacturers and distributors offer lease agreements that would offset a major capital expenditure to the City. The noted amortization cost would cover the general lease expenses. Extended service warranties and service agreements are also available that will eliminate the need for onsite mechanic and maintenance facility. In addition, new NPDES II regulations approved April 2002 also will require all cities to clean all storm drains and catch basins on a regular basis. Both sweepers under consideration are capable of providing this service using a hose attachment. Currently the City has no budget allocation in the FY 2002-2003 budget to contract this service As illustrated, the City should be capable of providing street sweeping services internally for r approximately$53,998 per year for the full size Elgin Crosswind and$47,418 B r year for the contracted 435. Both are demonstrator models with 150 hours and 38 hours-respectfully. Ycomparison, service that complies with all rules and regulations will be in the$75,000 to$82,000 range, at nearly 50 percent higher. Currently, the City has budgeted$28,000 for street sweeping services in the 02/03 fiscal year. An additional $21,000 annually is available through the fee transfer associated with a,modification to the Waste Management contract approved by the City Council March 28,2002 for a total of$49,000.- STAFF RECOMMENDATION STAFF RECOMMENDS THAT THE CITY COUNCIL AUTHORIZE THE CITY MANAGER TO PURCHASE THE DEMONSTRATOR TYMCO 435 STREET SWEEPER AND BEGIN CITY PROVIDED STREET SWEEPING SERVICES EFFECTIVE JULY 1,2002.