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08/08/2002 op C�`T', GRANDTERR CE AUgUSt 8,2002 ' _ 22795 Barton'R'oad _ - � �•''�Grand'Terracer. -: ?. .. ;t ,. :" , , r • a �. � - 61iforriia 92313-5295 v ` • � ;_ r ^ .. ,, to , .� ,. � . - . , , , � - � ;' ', •; :t• , (900)82416621 Fax=(909)783'7629. z, Tax(909)76:2600 CITY-O:FCiGRAND- TERR,ACE i,,• Dan-Buchanaii 'L Mayor- - .c _ .. ,ys:, „"r.,,- r .•r y. _ i t• CRAJCITY COUNCIL Lee Ann,Garcia ;S. „_ _ Mayor Pro Tem- ,, � - ! = REGUL`ARMEETINGS: Herman Hilkey' ; DonLarkin' ND:^ `' TH _ m 2: , AND 4 Thursdays 6= ,00�,-,' Maryetta Ferri, Council Members _ - f-;- _ ! i. • •- " _ _ r•' -Thomas I Schwab Manager .a '., - _ - r� � 'v ,1 ., ,•tr � , .. - r, y,r '!F, 1 -,'Y = : �,�� .. ;.�.}^ _ ` t I ', Couireil.Chainbers Grand,Terrace-Civic Center 2279`5. Barton'Road: Grand Terrace, CA`92-313;=529..5 ; CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS AUGUST 8, 2002 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AIVIERICANS WITH DISABILITIES ACT 0F.1990.:IFYOU, REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN. THIS MEETING. PLEASE CALL THE CITY CL'ERWS OFFICE AT(909) 824-6621 AT LEAST 48 HOURS PRIOR TO;THE MEETING.- IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING, OTHER-THAN'UNDER PUBLIC COMMENT, YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK.FORM AVAILABLE AT THE . ENTRANCE AND PRESENT.IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT'. THE APPROPRIATE TIME. ` * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 07-11-2002 Minutes Approve 2. Combined Cash and Investments Treasury Report for Quarter Accept Ended June 30,2002 3 Closed Session - Real Estate Negotiations (Those Parcels Generally Located AdJacent.to the Proposed Future Alignment of Commerce Way Between Michigan and Pico Street) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS-None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Anv Council Member,Staff Member,of Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Register Dated June 30,2002, July 25, Approve 2002 and August 8,2002 1 ^ I I I I j l r I f � COUNCIL AGENDA 08-08-2002 PAGE 2 OF 2 I � AGENDA ITEMS STAFF 1 COUNCIL RECOMMENDATIONS ACTION B Ratifv 08-08-2002 CRA Amon Approve C Waive Full Reading of Ordinances on Agenda D Approval of 07-11-2002 'Minutes Approve j E Resolution to Direct Collection of Delinquent SeNver User Approve Fees on San Bernardino Countv Tax Ro11.2002-2003 F Combined Cash and'lnvestments Treasury Report for Quaner Accept Ended June 30. 2002 ! G Continuing Appropriations for FY 02-0_ Approve 4 PUBLIC COMMENT 5 ORAL REPORTS i i A Committee Repons I Historical and Cultural Activities Cornminee a Minutes of July 1. 2002 Accept I B Council Reports I 6 PUBLIC HEARINGS-None ! j 7 UNFINISHED BUSINESS -None 8 NEW BUSINESS _ A Appoint Voting Delegate and .Alternate for League of Appoint j California Cities Annual Conference 9 CLOSED SESSION - I I A Real Estate Negotiations (22797 Banon Road) I ADJ OURN 1 I I I I j THE NEXT CRA/C1TY COUNCIL MEETING WILL BEHELD ON THURSDA_Y.AUGUST 22. 2002, ............. ....... ........................ AGENDA ITEM REQUESTS FOR THE 08-22-2002 MEETING MUST BE SUBMITTED lN WRITING TO THE CITY CLERK'S OFFICE BY NOON 08-15-2002 i { I i i CITY OF GRAND TERRACE PENDING C RA APPROVAL COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - JULY 11, 2002 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on July 11, 2002 at 6:0.0 p.m. PRESENT: Dan Buchanan, Chainnan Lee Ann Garcia, Vice-Chairwoman Herman Hilkey, Agency Member Maryetta Ferre, Agency Member t� Tom Schwab, Executive Director Brenda Stanfill, City Clerk Jerry Glander, Building & Safety Director Lt. Hector Guerra, Sheriff's Department John Harper., City Attorney ABSENT: Don Larkin, Agency Member Steve Befry, Assistant City Manager Larry Ronnow, Finance Director APPROVAL OF 06-27-2002 MINUTES CRA-2002-38 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER FERRE, CARRIED 4-0-1-0 (AGENCY MEMBER LARKIN WAS ABSENT), to approve the June 27, 2002 Community Redevelopment Agency Minutes. Chairman Buchanan adjourned the Community Redevelopment Agency Meeting at 6:05 p.m.until the next CRA/City Council Meeting scheduled to be held on Thursday,August 8,2002 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace r CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CRA AGENDA ITEM NO. CRA of the CITY OF GRAND TERRACE <. w .t F _ .^s.:i n,Y"i✓ .x3`.t^''-K x[Gy` - i'Y.'�" 3 .-$-• ..y? raas;g.;�^^:a..4 1+.�{:t�.'"� � ;.-s°:" - x;e.'.:,' ,.a`:��' `'.:ix... gS; - si ' .<.•.<�-.^..:-�? .s. ..,„tr,:.'�.,.:,..:,......-Yes;..,....?.; x. 31si"` �3..-- - -e«t'w c►T Y o GR(MV TERR 1 CRA ITEM (X) COUNCIL ITEM ( ) MEETING DATE:August 8. 2002 AGENDA ITEM SUBJECT: COMBINED CASH AND INVESTMENTS TREASURY REPORT FOR QUARTER ENTDED DUNE 30. 2002 FUNDING REQUIRED NO FUNDING REQUIRED XX The CRA and City are'required to present quarterly investment reports to their governing boards in accordance with Government Code Section 53646 (b)(1)...(3). The report would include all moneys held by the Agency or City and all moneys held by third parties that belong to the Agency or City with the exception of any pension or deferred compensation moneys. This code section requires that: 1)Report must be produced 30 days after end of quarter, 2) Report must comment on compliance withxinvestment policy, 3)Report must comment if agency has ability to meet expenditures for next six months, 4)Report must include a description of the investment, type of investment, issuer, investment pool or program information, date of maturity and amount invested, 5)Report must include book value and current market value of each investment, 6) Report must indicate source of the market valuation. CRA AGENDA ITEM NO. j I I II I CRA of the CITY OF GRAND TERRACE Page 2 f The CRA and City engaged the consultmg division-of Vavrinek, Trine, Day and I , Company, Certified Public Accountants and Consultants (VTD), to assist the agencies'lin preparation of a combined investment report. The scope of their work includes a review of j the quarterly investment statements and bank statements, a compliance review with the investment policy and g vernment code, obtaining market valuations and preparing the report. Staff would like to continue with investment reporting assistance from VTD as long as the State continues funding reimbursement for this line item. Staff welcomes any questions or comments from the Agency Board. i I I ' I � Staff Recommends that the Apency Board: Accept the Coitihined Cash and Investments Treasury Report for the QuarteriEnded June 30, 2002. C I I I i I I I 1 I j I , + I ' I I I F ieck Register Dated-June 30, 2002 vchlist Voucher List, rr��r,�uh¢r CITY Page: 1 0711912002 5:51:55PM CITY OF GRAND TERRACE COUNCIL APPROVAL Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50197 7/3/2002 003420 INLAND COUNTIES INSURANCE SVCS DENTLMSION INLAND COUNTIES 10-022-63-00 1,071.17 Total : 1,071.17 50198 7/3/2002 004632 METLIFE METLIFE METLIFE FOR JULY 2002 10-022-63-00 219.00 Total : 219.00 50199 7l3/2002 004587 MANAGED HEALTH NETWORK MHN MANAGED HEALTH NETWORK 32-370=142-000-000 681 10-120442-000-000 22.68 10-125-142-000-000 22 68 10-140-1.42-000-000 34.02 10-172-142-000-000 5._68 10-175-142-000-000 4 52 10-180-142-000-000 39.69 10-370-142-000-000 23.82 10-380-142-000-000 11. 34 10-440-14-2-000-000 283.50 10-450-142-000-000 - 11.34 21-572-1.42-000-000 5.67 34-400-142-000-000 61 23 34-800-142=000-000. 22.68 0 Total; 555.66 7 50200 7/3/2002 005452 PACIFICARE OF CALIFORNIA PACIFICARE PACIFICARE HEALTH INS D _ 7 - In a 1 ' a a Page: 1 vchlist Voucher List Page: 2 07/19/2002 5:51:55PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50200 7/3/2002- 005452 PACIFICARE OF CALIFORNIA (Continued) 34-400-142-000-000 1.226.18 10-022-63-00 5.871.69 10-022-61-00 345.14 _ = 10-120-142-000-000 _ - 366.20- ------- ----- ------- - 1.0=1=25=1-42=000=000' 324-08 10-140-142-000-000 1,101.51 10-172-142-000-000 139.60 10-175-142-000-000 111.68 10-180-142-000-000 598.73 10-370-142-000-000 462.95 _--1-0=380-142--000--000' 183.10 10-440-142-000-000 528.24 10-450-142-000-000 1.62.04 21-572-142-000-000 91.55 32=370-142-000-000 132.27 34-800-1.42-000-000 348.14 Total : 11,990.10 50201 7/3/2002 006772 STANDARD INSURANCE COMPANY std STANDARD INS- LIFE AND DISABILITY 10-022-63-00 1.270.42 10-120-142-000-000 , 13.00 _ 10-125-142-000-000 _ 13.00 10-140-142-000-000 19.50 10-172-142-000-000 3.26 10-175-142-000-000 2.60 10-180-142-000-000 22.13 1-0=3-7.0=142-000-000 -=12,78—"� 10-380-142-000-000 6.50 10-440-142-000-000 89.75 10-450-1.42-000-000 6.50 21-572-142=000-000 2.62 T _32-37O-lA2-00-0-000 — 3.65- 34-400-142-000-000 31.21 34-800-142-000-000 5.25 Total : 1,502.17 Page: 2 vchlist _ Voucher List ` Page: 3 07/19/2002 5:51:55PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50202 7/9/2002 004740 MUNICIPAL MANAGEMENT ASSISTANT 061102 ANNUAL CONF. REGISTRATION-BERRY 10-180-270-000-000 235.00 Total : 235.00 50203 7/9/2002 006298 ROAD WORKS INC 061702 "Traffic Control"seminar for 10-180-270-000-000 18000 Total : 180.00 50204 7/9/2002 006927 TAYLOR APPLIANCES 1-k76437-0 13,800 BTU AIR CONDITIONER 10-440-219-000-000 452.50 Total : 452.50 50205 7/10/2002 005702 PUBLIC EMPLOYEES RETIREMENT 070502 PERS FOR PAYROLL END 7/5/02 10-022-62-00 4,376.20 Total : 4,376.29 50206 7/11/2002 006315 ROLLINS, RICHARD .063002 June open/close/clean parks 10-180-245-000-000 972.00 Total : 972.00 50207 7/11/2002 010076 MILLER, REBECCA 070202 Refund Deposit 10-440-28 60.00 Total : 60.00 50208 7/15/2002 010077 TYMCO INTERNATIONAL, LTD 200207 STREET SWEEPER 1ST ANNUAL PAYMENT 16-900-254-000-000 17,209.25 Total : 17,209.25 50209 7/16/2002 006927 TAYLOR APPLIANCES 071602 2ND AIR COND.-COMMUNITY CTR 10-440-219-000-000 452.50 Total : 452.50 50210 7/17/2002 010079 CASH 070802 Purchase Dep -parcel #1167-151-60 32-640-800-000-000 10,000.00 Total : 10,000.00 50211 7/19/2002 010083 PADGETT THOMPSON 010250847400 Handlinq.Diff& Demandinq Customers 10-370-268-000-000 16900 Page: 3 1 vchlist Voucher List Page: 4 07/1912002 5:51:55PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50211 7/19/2002 010083 PADGETT THOMPSON (Continued) Total : 169.00 50212 7/19/2002 006720 SO.CA.EDISON COMPANY 070202 Energv-City facilities 10-450-238-000-000 20.85 10-805-238-000-000 992.28 -- - -- --- --- --- - - --- --------- --- - - ------------------ --- ------ ---------------- ------ ---------Total :-- -- --1-.013.-13------ 50213 7/19/2002 006720 SO CA EDISON COMPANY 070602 Energv-street liqhts 16-510-238-000-000 4,165.52 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 Total : 4,314.92 50214 7/19/2002 006980 TEXACO 800209687207 Fuel-city vehicles 10-180-272-000-000 657.70 Total : 657.70 50215 7/19/2002 001038 VERIZON WIRELESS-LA - LA4865534062 June-5 cell phones- bldq & safety 34-400-235-000-000 205.74 Total : 205.74 50216 7/25/2002 001001 AA EQUIPMENT RENTALS CO INC 09 7303056 mower repairs - 10-450-246-000-000 119.02 09 7303091 mower repair parts 10-450-246-000-000 87.69 Total : 206.71 50217-----_ 7/25/2002`001002- --ABLE"INDUSTRIES -- - - - - -- 4-7039 -- -- -BOXED--MEALS--FOR-EOC--EMG-RATIONS -- - - - - -- - 10-808-247-000-000 79.30 10-808-248-000-000 300.00 Total : 379.30 50218- 7/25/2002''-001713 CA. DEPT.-OF-T-RANSPORT-ATION----- 160762-- ----- --I-215-signal energv/maint-costs----- --- - - ---_.- -_ 16-510-238-000-000 56.64 Total : -56.64 50219 7/25/2002 001705 CA. STATE DEPT OF JUSTICE 394578 3 pre-employment finqerprints ----------- ----,- —— - - Page: 4 vchlist Voucher List Page: 5 07/19/2002 5:51:55PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50219 7/25/2002 001705 - CA. STATE DEPT OF JUSTICE (Continued) 10-190-226-000-000 96:00 Total : 96.00 50220 7/25/2002 001845 CJFTCF 071102 $5 surch6rge/159 pkq cites 10-022-00-00 795.00 Total : 795.00 50221 7/25/2002 001937 DANKA OFFICE IMAGING COMPANY 72017181 COPY CHARGES 10-172-246-000-000 23.02 10-175-246-00M00 28.77 t 34-400-246-000-000 63.29 Total : 115.08 50222 7/25/2002 '001942 DATA TICKET INC. 6158 TICKET PROCESSING 10-140-255-000-000 100.00 - Total : _100.00 50223 7/25/2002 002015 DICKSON COMPANY 1142557 STREET SWEEPING 16-900-254-000-000 2,194.94 1142557a June street sweepinq 16-900-254-000-000 117.56 Total : 2,312.50 50224 7/25/2002 002187 DUNN-EDWARDS CORP. 00187209017 PAINT SUPPPLIES 10-450-245-000-000 22.00 Total : 22.00 50225 7/25/2002 002239 EDEN SYSTEMS 13874 custom forms/data conversion 10-140-700-000-00,0 125.00 32-200-712-000-000 12500 13875 Reimburse expenses-Mottola 6/4-6/7/02 10-140-700-000-000 57478 - 32-200-712-000-000 574,78 13876 Gold Traininq 6/4-6/7/2002 10-140-700-000-000 2,000.00 32-200-712-000-000 2,000.00 Page: 5 i vchtist Voucher List Page: 6 07/1912002 5:51:55PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50225 7/25/2002 002239 EDEN SYSTEMS (Continued) Total : 5,399.56 50226 7/25/2002 010055 EMPIRE DEVELOPMENT SOLUTIONS 2002.10 ECONOMIC DEVELOPMENT CONSULTING 32-370-255-000-000 5,405.00 Total : 5,405.00 -- ----- -------- ----------------- --------------------------------------------- ---------- ------------ 50227 7/25/2002 002301 FEDEX 4-285-17084 document delivery 10-190-211-000-000 38.34 Total : 38.34 50228 7/25/2002 002901 G T. AREA CHAMBER OF COMMERCE 2003 G.T. Days Banners - - 23-200-12-00 140.00- Total : 140.00 50229 7/25/2002 010080 GERHARD, GARY 071502 Reimburse expenses 10-440-219-000-000 69.23 Total : 69.23 50230 7/25/2002 003152 HARPER & BURNS LLPN 070202 June, 2002 leqal services rendered 10-160-250-000-000 1,538.75 Total : 1,538.75 50231 7/25/2002 010082 HOUSE OF YOUNGS, BRENDA YOUNG 070302 Refund siqn deposit 23-301-56-00 50.00 Total : 50.00 50232 7/25/2002 003216 HOUSTON & HARRIS 7280 HYDROWASH 21-573-602-000-000 350.00 - - - --- - — - --- -- - - -- - - -- ----- - - - - - - -7295 -- -- - -- -HYDROWASH-- - - -- - - - - - - - 21-573-602-000-000 9,141.15 Total : 9,491.15 50233 7/25/2002 003224 HYDRO-SCAPE PRODUCTS INC. 2078410-00 Irrigation repair supplies -- -- - -- - ---- --- -- ---- - - -- - -- - - -10-450-245-000-000-- ----- -- -- - - -- - -- -54A0--- Total : 54.40 50234 7/25/2002 003850 JANI-KING OF COLTON 6020349 CLEANING SUPPLIES 10-440-244-000-000 50.00 --------- - - — -- Page, 6 vchlist Voucher List Page: 7 07/19/2002 5:51:55PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50234 7/25/2002 003850 JANI-KING OF COLTON (Continued) Total : 50.00 50235 7/25/2002 004370 LELAND NURSERY 43724 LANDSCAPE SUPPLIES 10-450-246-000-000 58.72 Total : 58.72 50236 7/25/2002 004582 MALTON CONSTRUCTION 062402 Fix 6' block wall Barton/FwV 16-900-260-000-000 1,200.00 Total : 1,200.00 50237 7/25/2002 010041 NOLTE ASSOCIATES INC. 7210006 COMMERCE WAY DEVELOPMENT ENGINEERI 32-370-255-000-000 5,50000 7210006a Aerial/topoq/Enq Analysis 10-370-250-000-000 6,50000 Total : 12,000.00 50238 7/25/2002 ,005529 PACIFIC BELL 070502 June DSL 10-190-235-000-000 19971 Total : 199.71 50239 7/25/2002 005673 RENTAL SERVICE CORPORATION 12922455-001 4wd Tractor Loader Rental 10-180-240-000-000 39006 Total : 390.06 50240 7/25/2002 010081 RICK ENGINEERING COMPANY, CALIFO 12712 Topo map-Petta Park 10-805-702-000-000 5,026.13 Total : 5,026.13 50241 7/25/2002 006335 ROQUET PAVING INC 0605-3 BIKE LANE PAVING 44-200-621-000-000 4,407.78 0605-3a Retention from P.O. #9653 44-200-621-000-000 1,769.13 Total : 6,176.91 50242 7/25/2002 006341 ROSENOW SPEVACEK GROUP INC 0011710 PROFESSIONAL SERVICES 34-400-251-000-000 1,690.00 Total : 1,690.00 Page* 7 vchlist Voucher List Page: 8 07/19/2002 5:51:55PM CITY OF GRAND TERRACE . Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 50243 1/25/2002 006453 S.B. COUNTY AUDITOR/CONTROLLER 238 BOOKING FEES 10-410-259-000-000 1,437.48 Total : 1,437.48 50244 7/25/2002 006531 S B. COUNTY SHERIFF 2885 Cost of Living Increase Eff. 1/12/02 ---- - - - -- - - --- --- - - - ----1-0=41-0-256-000-000---�- -------872:07 - 10-410-255-000-000 22 75 14-411-256-000-000 53.08 Total : 947.90 50245 7/25/2002 006560 S B COUNTY WASTE SYSTEMS DIV. t-02451 June dump charges _ --_ -_---16-900-2-53-000-000- - -- -- - - -------482.29-- Total : 482.29 50246 7/25/2002 003229 SIGNAL MAINTENANCE INC S1210183 June signal maintenance ,16-510-255-000-000 363.52 S1210537 June call out signal maintenance 16-510-255-000-000 75.56 Total : 439.08 50247 7/25/2002 006730 SO:CA.GAS COMPANY 070502 Natural.Gas Fuel - - -15;500-601-000-000 14.45 Jun2002 Natural Gas-city facilities 10-805-238-000-000 11.94 10-440-238-000-000 28.21 June, 2002 Natural gas-city facilities 10-190-238-000-000 132.16 Total a 186 76.. 50248 7/25/2002 006880 SYLVAN/IDENTIX June, 2002 Fingerprints-Acevedo 10-440-228-000-000 97.00 Total : 97.00 - ---50249 7/25/2002 00-7034 TRANSPOR-T-ATION-ENGINEERING- 31-! June-1)rof. services T 10-370-255-000-000 777.50 Total : 777.50 50250 7/25/2002 007585 VAVRINEK TRINE DAY& COMPAN 0003880-IN June Interim Audit Page: 8 vchlist Voucher List - Page: 9 07119/2002 5:51:55PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50250 7/25/2002 007585 VAVRINEK TRINE DAY & COMPAN (Continued) 10-140-250-000-000 3,750.00 32-200-250-000-000 400.00 33-300-250-000-000 400.00 34-400-251-000-000 400.00 Total : 4,950.00 50251 7/25/2002 007880 WEST GROUP 802137830 CA CODES 10-125-250-000-000 10991 Total : 109.91 50252 7/25/2002 007854 WESTERN EXTERMINATORS CO 130873 June extermination services 34-400-246-000-000 32.00 10-180-245-000-000 70.00 10-440-245-000-000 .25.00 130873a June extermination services 10-440-245-000-000 35.00 10-805-245-000-000 28.00 Total : 190.00 50253 7/25/2002 007920 WILLDAN 062-5955 PLAN CHECKS 10-370-255-000-000 47.50 062-5955a Bridqe protect & Enq Plan Check 47-100-250-001-000 1,155.00 10-400-03 570.00 Total : 1,772.50 50254 7/25/2002 010054 ZOMAX INC FOR NOVELL 882487 NOVELL RESOURCE LIBRARY 10-380-274-000-000 213.20 10-380-265-000-000 41.80 10-380-274-000-000 30.00 10-380-274-000-000 16.51 10-380-265-000-000 3.25 Total 304.76 #####M 7/15/2002 007400 U S. BANK TRUST N A: 10661017 JULY BOND PAYMENT-DEBT SERVICE 33-300-206-000-000 23.325.93 Page: 9 vchlist Voucher List Page: 10 07/19/2002 5:51:55PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount #####ft 7/15/2002 007400 U S BANK TRUST N.A. (Continued) Total : 23,325.93 59 Vouchers for bank code : bofa Bank total : 143.718.43 59 Vouchers in this report Total vouchers : 143,718.43 -I• certify- tha-t, to the- best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audit.ed by me and are necessary and appropriate expenditures for the operation of the City and Agency. r- Larry Ronnow, Finance Director 1 --- ---- - - - -- — Page: 10 ck Register Dated July 25, 2002 vchlist Voucher List PENDING CITY page: 1 07/25/2002 11:20:21AM CITY OF GRAND TERRACE COUNCIL APPROVAL Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 14009 7/912002 010085 CARDAROPOLI, NORMALISA 070902 Birthday Bonus 10-440-110-000-000 5000 Total : 50.00 14010 7/2/2002 010087 JOHNSON, ANNA 070202 Birthday Bonus 10-440-110-000-000 5000, Total : 50.00 50255 7/22/2002 010088 PHILIP & HENRY U.S A INC 5274 Amazinq Maqic Show 7/24/02 23-200-14-00 300.00 Total : 300.00 r 50Z56 7/26/2002 001040 ADDINGTON, MATTHEW 071902 July Planninq Commission Stipend 10-801-120-000-000 5000 Total : 50.00 50257 7/26/2002 001156 AMERICAN PLANNING ASSOCIATION 02799359 APA MEMBERSHIP FEE-KOONTZ 10-370-265-000-000 21400 Total : 214.00 50258 7/26/2002 001185 APPLIANCE DOCTOR 009116 Repair window A/C-Comm Ctr 10-440-246-000-000 4000 Total : 40.00 50259 7/26/2002 001206 ARROWHEAD CREDIT UNION 071002 TRAVEL & CHILD CARE SUPPLIES 10-110-270-000-000 37000 10-180-270-000-000 18650 10-440-221-000-000 19994 34-400-210-000-000 19.95 10-440-223-000-000 160.06 071002A Travel/meals/child care repair supplies 10-110-270-000-000 1,842.00 10-120-270-000-000 68796 10-190-220-000-000 54.36 10-440-245-000-000 12623 23-200-12-00 54.95 Page: 1 vchlist Voucher List Page: 2 0712512002 11:20:21AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50259 7/26/2002 001206 ARROWHEAD CREDIT UNION (Continued) Total : 3,701.95 50260 7/26/2002 001205 ASCOM HASLER MAILING SYS INC 02799359 MAIL MACHINE METER RENTAL 10-190-211-000=000 240.98 Total : 240.98 50261- 7/26-/2002-001-381--- -BAR HAM-CONSU LTI NG-SVCS 53011 CONSULTING SRVS JULY 1-16, 2002 -46-200-265-000-000 22500 44-200-620-000-000 375.00 47-100-250-001-000 400.00 46-200-264-000-000 450.00 53011a_ _ _ - -- _ CO.NSUL_T.ING_SRVS 6/4-6/30/02- -.-- - - — - - - 46-200-265-000-000 120.00 44-200-620-000-000 1,300.00 47-100-250-001-000 340.00- 46-200-264-000-000 500.00 Total : 3.710.00 50262 7/26/2002 010084 BIDNEY, ROBERT 071902 July Planninq Commission Stipend 10-801-120-000-000 50.00 Total : 50.00 r50263 7/_2612002 001456 BOISE CASCADE OFFICE PRODUCTS 641410 xerox paper/office supplies 10-190-212-000-000 84.00 10-140-210-000-000 61 05 10-190-212-000-000 651 10-140-210-000-000 ! 473 802864 Divider Tabs _ V 10=140=210-000-000 54.57 Total : 210.86 50264 7/26/2002 001488 BUCHANAN, DAN July 2002 July Council Stipend 10-110-120-000-000 250.00 - ------- -- - - - ---32=200=120=000-000 -- - 150.00 Total : 400.00 50265 7/26/2002 001846 CLEANING SERVICES -011 CLEANING SERVICES 34-400-246-000-000 10000 - - - - -; - -- - - - --- - - - -- - - - - Pala,_ -- 2 - vchlist Voucher List - Page: 3 07/25/2002 11:20:21AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50265 7/26/2002 001846 CLEANING SERVICES (Continued) Total : 100.00 50266 1/26/2002 010086 COMSTOCK. TOM 071902 July Planninq Commission Stipend 10-801-120-000-000 5000 Total : 50.00 50267 7/26/2002 002082 DISCOUNT SCHOOL-SUPPLIES d01979870001 SCHOOL AGE SUPPLIES 10-440-223-000-Q00 76 96 Total : 76.96 50268 7/26/2002 002450 FERRE', MARYETTA Julv,2002 - JUIy Council Stipend 10-110-120-000-000 250 00 32-200-1207:000-000 150.00 Total : 400.00 50269 7/26/2002 002727 FREEMAN COMPANY, J R 216883-0 OFFICE SUPPLIES 10-125-210-000-000 120'72' 216883-1 OFFICE SUPPLIES 10-125'-210-000-000 990 216883-1a OFFICE SUPPLIES-TONER FOR FAX MACHINE 10-190-210-000-000 10323 216883-2 OFFICE SUPPLIES 10-125-210-000-000 3631 Total : 270.16 50270 7/26/2002 002901 G T AREA CHAMBER OF COMMERCE 2007 NEWSLETTER 10-125-213-000-000 54575 Total : 545.75 . 50271 7/26/2002 002904 G T FIRE & RESCUE ASSOCIATION Julv, 2002 Larkin July Donation 10-110-120-000-000 250.00 Total : 250.00 50272 7/26/2002 002795 GARCIA, LEE ANN July, 2002 July Council Stipend - 10-110-120-000-000 250.00 32-200-120-000-000 150.00 Total : 400.00 Page: 3 i. vchlist Voucher List Page: 4 07/25/2002 11:20:21AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50273 7/26/2002 010080 GERHARD, GARY 071802 Reimburse tac board expenses 10-440-219-000-000 43.07 Total : 43.07 50274 7/26/2002 003152 HARPER & BURNS LLPN 062102 leqal fees-light/landscape district --------------- -- ---26=601-250-000-000-- - -=---------------- -- - - 833:25----- 26-602-250-000-000 833.50 26-600-250-000-000 833.25 Total : 2,500.00 50275 7/26/2002 003200 HILKEY, HERMAN July, 2002 July council stipend - -- - - 10-110-120-000-000 250.00- 32-200-120-000-000 150.00 Total : 400.00 50276 7/26/2002 003425 INLAND EMPIRE ECONOMIC 10-052802 FY02-03 ANNUAL INVESTMENT 32-370-265-000-000 2,500.00 Total : 2,500.00 50277 7/26/2002 003497 INSIGHT 1590900 PAYABLES PRINTER 10-140-701-000-000 1,632.68 Total : 1,632.68 50278 7/26/2002 003800 JAGUAR COMPUTER SYSTEMS INC 06302002 ACCOUNT BALANCE 10-380-701-020-000 1,457.71 10-380-706-010-000 3,623.45 10-380-707-010-000 1,879.82 10-380-249-000-000 1,014.06 -- --- - - -- — — -- ----- -- - -- - ------- - ---1-0=1-40=701-000--000- - -- --- ---- --- -- — — -- -- 291.-32 -- 22733 Julv pmt-Eden server - 10-140-701-000-000 291.32 22734 Julv pmt-file server 10-380-701-020-000 364.64 -------- ------ - -T --{ - -- — Total : 8,922.32 50279 7/26/2002 003850 JANI-KING OF COLTON 7020013 Julv child care cleaninq 10-440-244-000-000 '759.00 --- -------- ---- -- — Page 4 — I . vchlist Voucher List Page: 5 07125/2002 11:20:21AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50279 7/26/2002 003850 JANI-KING OF COLTON (Continued) Total : 759.00 50280 7/26/2002 004316 LARKIN, DON July, 2002 July Agencv Board Stipend 32-200-120-000-000 150.00 Total : 150.06 50281 7/26/2002 004380 LEGEND BUILDING MAINTENANCE iun06-200233 June Janitorial Service-Library 10-180-245-000-000 25000 Total : 250.00 50282 7/26/2002 004620 MCI TELECOMMUNICATIONS 09758839 phone charges 10-190-235-000-000 30463 10-440-235-000-000 26507 10-450-235-000-000 1696 10-805-235-000-000 3633 Total : 622.99 50283 7/26/2002 005529 PACIFIC BELL July, 2002 Phone Charges 10-450-235-000-000 5400 10-440-235-000-000 5207 Total : 106.07 50284 7/26/2002 005586 PETTY CASH 071502 Reimburse pettv cash 10-440-223-000-000 49 96 10-440-220-000-000 2598 10-440-245-000-000 4.30 10-440-228-000-000 5331 Total : 133.55 50285 7/26/2002 010081 RICK ENGINEERING COMPANY-CALIF 12940 Reimburse exp.-constraints map 10-805-702-000-000 628.69 Total : 628:69 50286 7/26/2002 006310 ROADRUNNER STORAGE JUN July storage fee "10-140-241-000-000 63.00 Total : 63.00 50287 7/26/2002 006365 S & S WORLDWIDE 4003178 CHILD CARE SUPPLIES Page: 5 vchlist Voucher List Page: 6 07/25/2002 11:20:21AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50287 7/26/2002 006365 S & S WORLDWIDE (Continued). 10-440-223-000-000 226.81 Total : 226.81 50288 7/26/2002 006531 S.B COUNTY SHERIFF 2899 02-03 SHERRIFFS CONTRACT - —14-411-256-000-000 ----- - --- --------- 4,779-.26---- 10-410-256-000-000 82,283.71 10-410-255-000-000 2,269.03 Total : 89,332.00 50289 7/26/2002 006695 SO CA.ASS'N OF GOVERNMENT 310-50 FY 02-03 Membership Dues 10-190-265-000-000 1,005.00 Total : 1,005.00 50290 7/26/2002 006800 STERN & COMPANY INC , M L 062602 Lease/Option No. 97-01 10-190-715-000-000 15,807.98 Total : 15,807.98 50291 7/26/2002 006898 SYSCO 2070329962 FOOD SUPPLIES-child care 10-440-220-000-000 61303 207100821 9 FOOD SUPPLIES-child care 10-440-220-000-000 52834 2071713073 FOOD SUPPLIES-child care 10-440-220-000-000 587.61 Total : 1,728.98 50292 7/26/2002 010091 TELEPACIFIC COMMUNICATIONS 156025 phone charges 10-190-235-000-000 _ _ F 1,5_07.54_ Total : 1,507.54 50293 7/26/2002 007539 VALLEY TIRE COMPANY 66992 Replace Brakes + 3 tires 10-440-272-000-000 42020 Total : 420.20 50294 7/26/2002 007795 WAXIE 53823837 03 JANITORIAL SUPPLIES 10-440-228-000-000 237.58 Total : 237.58 ----- - -- ---- — - -- -- Page_ 6 vchlist _ Voucher List Page: 7 07125/2002 11:20:21AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50295 7/26/2002 007905 WHITLEY, BRIAN 071902 July Planninq Commission Stipend 10-801-120-000-000 50.00 Total : 50.00 50296 7/26/2002 007925 WILSON, DOUG 071902 July Planninq Commission Stipend 10-801-120-000-000 5000 Total : 50.00 50297 7/26/2002 007987 XEROX CORPORATION 180716968 STAPLES FOR DOWNSTAIRS COPIER 10-190-212-000-000 8600 10-190-212-000-000 6 67 89669560 Meter Usaqe 5/21-6/24/02 10-190-246-000-000 6088 Total : 153.55 45 Vouchers for bank code : bofa Bank total : 140,341.67 45 Vouchers in this report Total vouchers : 140,341.67 I certify that, to the best of my knowlalge, the afore—listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. Larry Ronnow, Finance Director Page: 7 Check Register Dated August 8, 2002 Vchlist Voucher List P'ENDH d CI TV V Page: 1 08/01/2002 9':44:32AM CITY OF GRAND TERRACE COUNCIL APPROVAL i Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 50298 7/25/2002 005702 PUBLIC EMPLOYEES RETIREMENT 071902 PERS FOR PAYROLL END 7119/02 10-022-62-00 4,404.07 Total : 4.404.07 502-90--7/25/2002--010092----CUMBL-IDGE-S-T-E--VEN— 0801-02 - BIR-T-HDAY-BONUS 10-370-110-000-000 35.00 32-370-110-000-000 10.00- -34-400-110-000-000 500 Total : 50.00 50300 -- 7/29/-2002--010079- -CASH - 22514 PICO - PURCHASE 22514 PICO REHAB - 34-700-781-000-000 115,000.00 Total : 115,000.00 50301 , 7/29/2002 010079 CASH 22547 DESOT PURCHASE 22547 DESOTO, 34-700-782-000-'000 140,000.00 Total : 140,000:00 50302 7/29/2002 006344 GAIL ROUSSELL 072602 Deferred Comp Balance 6/.30/2002 10-022-63-00 3,056.11 - Total : 3,056.11 50303 8/8/2092 001001 AA EQUIPMENT RENTALS CO INC 4297 MOWER PARTS 10-450-246-000-000 48.21 Total : 48.21 50304 8/8/2002 010094 BEKAERT SPECIALTY FILMS. LLC 0126188-IN 1. RL BRONZE SOLAR FILM-FOR WINDOWS �_�_-_.._-_— -- - - --"------ -- - 10-180-706-000-000—�------ --- ._._--_ ---449.78 Total : 449.78 F . 50305 8/8/2002 001737 CENTRATION INC 602159R SB90 MANDATE COST CONT. FEE 10-140-250-000-000 564.68 -- --- ------ -- — — =Total: 564.65-- 50306 8/8/2002 001867 COMMERCIAL LANDSCAPE SUPPLY 114354 MAINTENANCE SUPPLIES 10-450-245-000-000 -329.88 Page: 1 i I / { vchlist Voucher List Page: 2 08/01/2002 9:44:32AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50306 8/8/2002 001867 COMMERCIAL LANDSCAPE SUPPLY (Continued) 114868 MAINTENANCE SUPPLIES 10-180-245-000-000 107.47 10-450-245-000-000 105.06 - Total : 542.41 50307 8/8/2002 010096 CREATIVE MAILING SERVICES 5207 300 G.T. DAYS FLAGS 23-200-12-00 7500 Total : 75.00 50308 8/8/2002 010067 D P S CONSTRUCTION 02-16 REHAB 22208 CARHART 34-700-775-000-000 18,934 00 Total : 18,934.00 50309 8/8/2002 001930 DAILY JOURNAL CORPORATION B414688 PUBLICATION.OF PUBLIC NOTICES IN SUN 10-370-230-000-000 7242 B415248 PUBLICATION OF PUBLIC NOTICES IN SUN 10-370-230-000-000 7029 B418228 LEGAL ADVERTISING 10-125-230-000-000 2343 Total : 166.14 50310 8/8/2002 001942 DATA TICKET INC 6343 TICKET PROCESSING 10-140-255-000-000 10000 Total : 100.00 50311 8/8/2002 010093 DIRECT SAFETY COMPANY 00169578 12 PR UV BANDIT SAFETY GLASSES 10-180-218-000-000 72.46 Total : 72.46 50312 8/8/2002 002165 DRUG ALTERNATIVE PROGRAM 3011 Lawn service-22293 Barton 34-700-767-000-000 40.00 Total : 40.00 50313 8/8/2002 002280 EVER READY EMBROIDERY 7717 UNIFORM EMBROIDERY-MULLINS 10-180-220-000-000 53.88 Total : 53.88 Page: 2 vchlist ; Voucher List Page: 3 08/01/2002 9:44:32AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50314 -8/8/2002 002710 FOX OCCUPATIONAL MEDICAL CT. 9206 EMPLOYEE PHYSICALS 10-190-224-000-000 246.00 Total : 246.00 50315 8/8/2002 003020 GREENWOOD'S UNIFORM COMPANY 74132 UNIFORMS 1-0-1-80-21-8-000-000 72-52 -- 75505 Uniform-Cahill 14-411-223-000-000 326.00 Total : 398.52 50316 8/8/2002 003210 HOME DEPOT 448/0010757 HARDWARE SUPPLY - - -- - -- - - -- - --10-180-245-000-000 - - - - 4-30 478/4014106 CHILD CARE MAINT SUPPLIES 10-440-245-000-000 17.85 487/6041833 CHILD CARE MAINT SUPPLIES 10-440-245-000-000 29.42 487/9291755 MAINT SUPPLIES . 10-180-218-000-000 21.51 50813150343 MAINT SUPPLIES 10-180-246-000-000 46.99 50912151650 MAINT SUPPLIES 10-180-218-000-000 - 57.24 - i, Total : 177.31 50317 8/8/2002 003213 HONEYWELL INC 1977HB788 A/C SERVICE - 10-180-257-000-000 4,608.25 202.5HB502 HVAC —--� — — 104-404246=000=000 -- 1,106 50--- 10-805-246-000-000 1,106.50 722HB605 Sr Ctr repair parts/labor 10-805.245-000-000 565.88 Total :. 7,387.13 50318 8/8/2002 003497 INSIGHT A0711111 EDEN 2000 BACKUP TAPES 10-140-210-000-000 488.63 - Total : - 488.63 - .Page: 3 i � vchlist Voucher List (- Page: 4 0810112002 9:44:32AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50319' 8/8/2002 004370 - LELAND NURSERY 43725 PLANTS FOR CITY PARKS 10-450-246-000-000 34.48 - Total : 34.48 50320 8/8/2002 004670 MIRACLE MILE CAR WASH 063398 VEHICLE MAINTENANCE 10-180-272-000-000 47.90 v 10-440-272-000-000 2.00 Total : 49.90 50321 8/8/2002 004773 MORRISON & ASSOCIATES, SCOTT PLM0624#4706 ASBESTOS INSPECTION/TESTING 34-700-780-000-000 65000 34-700-777-000-000 650.00 Total : 1,300.00 50322 8/8/2002 004899 NAT'L FIRE PROTECTION ASSOC. 2030518X ANNUAL RENEWAL-FLANN 10-172-265-000-000 115.00 Total : 115.00 50323 8/8/2002 010097 NEXTEL COMMUNICATIONS 295517314 SERVICE 11/0-1-6/2002 10-180-240-000-000 309.45 Total : 309.45 50324 8/8/2002 005450 OTIS ELEVATOR COMPANY SAU06425V702 ANNUAL ELEVATOR MAINTENANCE 10-180-245-000-000 24896 SAU06425V802 ANNUAL ELEVATOR MAINTENANCE 10-180-245-000-000 248.96 Total : 497.92 50325 8/8/2002 005584 PETTY CASH 072902 Reimburse petty cash Page: 4 J vchlist Voucher List Page: 5 08101/2002 9:44:32AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50325 8/8/2002 005584 PETTY CASH (Continued) 10-120-270-000-000 26.25 10-180-245-000-000 28.07 10-180-246-000-000 10.42 10-180-272-000-000 4.30 - - - - ---- -- - -- ------ --- -- - -- --- --10-190-220-000=000--------- ---- ---- -- -- - -50 00----- 10-190-226-000-000 10.00 10-450-246-000-000 22.02 10-801-220-000-000 9.21 10-808-246-000-000 19.29 23-200-61-00 12.93 Total : 192.49 50326 8/8/2002 005586 PETTY CASH 073002 Reimburse Pettv Cash-Child Care 10-440-220-000-000 34.53 10-440-221-000-000 21.65 10-440-223-000-000 54.36 10-440-228-000-000 63.41 Total : 173.95 50327 8/8/2002 007111 REGENTS-UC, UCR EXTENSION ACCTS z08961 CLASSES 10-380-268-000-000 74500 10-380-268-000-000 22.00 Total : 767.00 50328 8/8/2002 005673 RENTAL SERVICE CORPORATION 13187206-001 EQUIPMENT RENTAL 10-180-218-000-000 3231 Total : 32.31 50329 8/8/2002 006285 RIVERSIDE HIGHLAND WATER CO 09019000 STOCK TRANSFER-22565 FRANKLIN 34-700-769-000-000 9.53 Total : 9.53 50330 - --8/8/2002 006524-- S-B-COUNTY-AUDITOR/CONTROLLER- --072902---- - - RELEASE 6 LIENS 21-572-210-000-000 7200 r Total : 72.00 50331 8/8/2002 006451 S.B. COUNTY OF ASSESSOR 98957 SUBSCRIBTIONS TO PARCEL MAP REVISIONS Page• 5 l vchlist (--' Voucher List �. Page: 6 08101/2002 0:44:32AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50331 8/8/2002 006451 S B COUNTY OF ASSESSOR (Continued) 10-370-220=000-000 1.50 Total : 1.50 50332 8/8/2002 010029 SAM ASH MUSIC 07192410DTG COUNCIL MIC WINDSCREENS 10-180-245-000-000 61.60 10-180-245-000-000 477 Total : 66.37 50333 8/8/2002 006720 SO CA.EDISON COMPANY 2JULY,2002 ELECTRICITY-SIGNALS/PARKS 15-500-601-000-000 1809 - 10-440-238-000-000 1,451.87- - 16-510-238.-000-000 512 03 34-700-775-000-000 745 10-450-238-000-000 1253 July, 2002 ELECTRICITY-CITY FACILITIES/PARKS 10-190-238-000-000 3,85244 10-450-238-000-000 801.17 34-400-238-000-000 227 12 10-175-238-000-000 8259 10-172-238-000-000 10323 34-700-771-000-000, 1 85 Total : 7,070.37 50334 8/8/2002 010050 SOUTHERN•CALIFORNIA EDISON 22126 INSTALL RISER/UG M&S 44-200-620-000-000 932.18 Total : 932.18 50335 8/8/2002 006898 SYSCO 2073016376 FOOD SUPPLIES-child care 10-440-220-000-000 21.18 Total : 21.18 50336 8/8/2002' 010095 THE LIGHTHOUSE 084762 3 STROBE LIGHTS 360DAP 10-180-220-000-000 66574 Total : 665.74 50337 8/8/2002 001038 VERIZON WIRELESS-LA LA4778500-07 July cell service-child care 10-440-235-000-000 39 37 Page: 6 vchlist Voucher List page: 7 08/01/2002 9:44:32AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50337 8/8/2002 001038 VERIZON WIRELESS-LA (Continued) Total : 39.37 50338 8/8/2002 007985 YOSEMITE WATER 66923-67577 BOTTLED WATER 10-190-238-000-000 183.00 - 10-440-238-000-000 108.25 - - - --- - -- --- --- - --- ---- 10-805-238-000-000----------------- - - --- --52.50---- 34-400-238-000-000 12.00 Total : 355.75 50339 8/8/2002 007995 ZUG, RICHARD 072202 MOWING/HANDWORK 34-700-709-000-000 50.00 34-700-777-000-000 70.00" 34-700-780-000-000 90.00 Total : 210.00 42 Vouchers for bank code : bofa Bank total : 305,170.82 42 Vouchers in this report Total vouchers 305,170.82 I certify that, to the best of my knowledge, the afore-listed checks for. payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency: Larry Ronnow, Finance Director I ----------— — - Page:-7— CITY OF GRAND TERRACE PENDING CITY CITY COUNCIL MINUTES COUNCIL APPROVAL REGULAR MEETING - JULY 11, 2002 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center,22795 Barton Road,Grand Terrace, California,on July 11, 2002, at 6:00 p.m. PRESENT: Dan Buchanan, Mayor Lee Ann Garcia, Mayor Pro Tem Herman Hilkey, Councilmember Don Larkin, Councilmember Maryetta Ferre, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Jerry Glander, Building & Safety Director Lt. Hector Guerra, Sheriff's Department John Harper, City Attorney ABSENT: Steve Berry, Assistant City Manager Larry Ronnow, Finance Director ',,_j The meeting was opened with invocation by Mayor Pro Tem Lee Ann Garcia, followed by the Pledge of Allegiance led by Councilman Herman Hilkey. SPECIAL PRESENTATIONS 2A. Introduction of Miss Grand Terrace Court Mayor Buchanan introduced the following Miss Grand Terrace Court for 2002: Baby Miss Grand Terrace- Anissa Casteneda Petite Miss Grand Terrace - Brooke Boscia Toddler Miss Grand Terrace- Ashley Delao' Pixie Miss Grand Terrace- Milan Farris Junior Miss Grand Terrace - Savannah Stewart Pre-Teen Miss Grand Terrace - Reyna French Teen Miss Grand Terrace - Giselle Aguliar Miss Grand Terrace- Monique LeCompte CONSENT CALENDAR COUNCIL AGENDA MEM NW. I j I I I I � i I I Council Minutes July 11,2002 { Page 2 I I j CC-2002-64 MOTION BY COUNCILMEMBER FERRE, SECOND BY MAYOR PRO TEM GARCIA,CARRIED14-0-1-0(COUNCILMEMBER LARKIN WAS ABSENT), to approve the following consent calendar items with the removal of items 3E.and 3F.: 3A. Approval of Check Register Dated July 11, 2002 3B. Ratify 07-11-2002 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 06-27-2002 Minutes { I ITEMS REMOVED FROM CONSENT CALENDAR 3E. Resolution Requesting the Colton Joint Unified School Board to Confirm their ! Commitment to a High School for the Grand Terrace Area. CC-2002-65 MOTION BY COUNCILMEMBER FERRE, SECOND BYi COUNCILMEMBER HILKEYI, CARRIED 5-0, to approve a Resolution Requesting the Colton Joint Unified School Board to Confirm their Commitment to a High School for the Grand Terrace Area. I � I 3F. Legislative Update 1 Mavor Pro Tem Garcia gave brief overview of the Legislative Task:Force action items for their meeting of June 27, 2002. PUBLIC COMMENT ! j { i I I I i Mike Hogue, 22594 Brentwood Street, indicated that he read an article on thelconceptual plan of Petta Park and requested clarification of the type of Park it will be. • I I � I Cif Manager Schwab, responded that the City is using Community Development Block Grant money, which is federal�money. The current plans is to use $40,000 forlldesign and concept which will be brought to the Council for approval. Residents will b&allowed to comment on the project. The;park will primarily be a passive park of mostly garden and walking. Be indicated that the actual building of the park will be several yearsiaway. Raynell English,22600 Brentwood Street,expressed her concern with the park plan allowing !. weddings and electricity for vendors. ! - { CityManager Schwab,indicated that residents will be notified when�aplan is brought to the Council for comment. ! Mayor Buchanan,' requested that staff hold a workshop so that residents can give their input II I Council Minutes July 11,2002 Page 3 on the plans of Petta Park prior to approval, Ed O'Neal, 22608 Minona Drive, referred to an article in the Press Enterprise regarding School Bond Issues and gave his suggestions on possible ways of handling the School Board with regards to the building of a new high school. Dick Rollins.22797 Barton Road,indicated that the Crime Prevention Committee discussed at their last meting the problem of vandalism at City Parks and City properties. The Conunittee is requesting help for local citizens to help fight vandalism and to possibly give reward money to those who catch individuals vandalizing City property. ORAL REPORTS 5A. Committee Reports -None COUNCIL REPORTS Mayor Pro Tem Garcia, requested a status report on the cameras that were purchased with grant money that were to be placed in high incident areas. Lt. Guerra, indicated that Assistant City Manager Berry is handling the installation of the cameras. Mayor Pro Tem Garcia, indicated that she would like to see the cameras installed at Rollins park, in the high incident areas, as soon as possible. She indicated that she really likes Mr. O'Neal's comments on putting the City's efforts in a positive way. SCAG is doing a strategic planning process where they are looking at having school boards, water districts, special districts as part of the regional planning body so that they can start looking at comprehensive plans. She reported that the California Community Partnership Award has a category on Capital Improvement and Infrastructure Projects Enhancing Quality ofLife and feels that Richard Rollins Park would be a great project to nominate for next year. She requested that the committees give a report annually to the Council on their recommendations and progress. Councilm ember Hi Ike report ed,that he will be attended an ESRI conference in San Diego. Grand Terrace is putting on a presentation on how to use GIS with small cities. He indicated that GIS can aide cities in many ways. Councilmember Larkin, indicated that Grand Terrace has had a long term relationship with ESRI. They have used Grand Terrace is many ways,which has benefitted them and the City: They have a compass project in Redlands where they are mapping out a lot of different factors. He expressed his frustration with the vandalism on city properties. Those caught I i I I Council Minutes July 11,2002 Page 4 vandalizing should be prosecuted. Be reported that the Miss Grand Terrace Court has been I active at events. He indicated that Council received invitations to the graduation ceremonies at the Child Carel and feels that they are a great asset to the community. Be reported that the Chamber Luncheon will be held on July 16, 2002. j I Councilmember Ferre, reported that the City Council and the Colton Joint Unified School District are in the process of planning a joint meeting and that the meeting notice will be 1 posted. She feels that this is a good way for the City and the District;to work hand in hand. r Mayor Buchanan, reported that he spoke to Loma Linda Councilmember Bob Ziprick j regarding the North/South Corridor issues and indicated that there is a meeting scheduled to j be held on the North/South Corridor and requested that Grand Terrace be represented. He reported that he served as a judge at the Great Chefs of the Inland Empire, which was held at the California Speedway in Fontana. He indicated that he has heard mixed comments with regards to the fireworks on 4`h of July. He expressed his concern with the use of illegal fireworks. Councilmember Hilkey,indicated that he received a phone call from a resident of the mobile home park on Newport regarding fireworks and he feels that the City should get extra help j from the Fire Department and Sheriff's Department with the enforcement ofthe use of illegal fireworks. l Mavor Pro Tern Garcia, suggested that the City send a letter to County Fire requesting education on safe'and sane firework. I f � Mavor Buchanan, reported that he has received a lot of positive feedback on the new j Chevron Station and commended staff on the supervision and guidance of that project. I PUBLIC HEARING f I � I 6A. An Urgency Ordinance of the City Council of the City of Grand Terrace, California, Amending Chapter 4.72 of the Grand Terrace Municipal Code and Establishing Sewer User Charges I City Manager Schwab indicated that the City of Colton has undergone an'i extensive expansion to address a shortfall in reliable treatment capacity, address increasing EPA j regulations, and changing NP'DES waste water discharge permit requirements. The expansion of the plant has occurred in two phases. Phase 1 added 2 million gallons per day in treatment capacity funded with a loan from the State Revolving Fund for approximately { $7.1 million. Phase 2 is the construction oft o additional conventional oxidation ditches that replace unit ],;which has been deemed not physically fit to provide any reliable service, and will eventually be retired. Phase 2 is funded through revenue bonds issued for $5.75 i Council Minutes July 11,2002 Page 5 million. Under the existing agreements,Grand Terrace has ownership interests in Unit 1 and 2 for 1.6 million gallons per day of treatment. Over the past few months, the staff from the City of Grand Terrace and Colton have been involved in a review of the Financial Plan for the Treatment Plant. The sewer rate increases for the residents and businesses of Colton took effect December 20, 2001. Due to an administrative oversight from the City of Colton, Grand Terrace's rate is not scheduled to take effect until August 2002. All rates are'inclusive of both the amount required for the City of Colton, administration and maintenance costs, and includes overhead cost allocations. Staff is recommending approval of the Urgency Ordinance amending the Sewer Rates as requested by the City of Colton. Mayor Pro Tern Garcia,requested that we try to get an extension of 30 days so that the City is able to inform our residents of the rate increase prior to them receiving a bill. Mayor Buchanan, indicated that he feels that although Colton should give Grand Terrace more lead time for notifying residents, however, he doesn't feel that it is clearly stipulated in the agreement. Councilmember Larkin, he questioned what the current Colton rate is and what percentage of increase did they have. City Manager Schwab,responded that their rate is a little higher than Grand Terrace and that they too received a 16%rate increase. Councilmember Larkin, questioned whether or not we are using our full capacity. Mayor Buchanan, responded in the negative that we use 1.1 million at the most. Councilmember Larkin, questioned why we are paying for capacity expansion if we are not using our full capacity. City Attorney Harper,indicated that we are not paying for capacity expansion,we are paying for treatment plant rehabilitation,which we are required to do. Councilmember Larkin, questioned what would happen if we decided not to raise our fees. Mayor Buchanan, responded that the City of Colton does not bill our residents. If the Council chose not to raise the sewer rates to our residents the City would have to pay the increase or risk the potential litigation over the default'of payment. Councilmember Larkin,indicated that Riverside Highland Water Companywill receive a lot of phone calls due to the rate increase and he would like Colton to give us more time so that we can notify our residents in an effort to eliminate confusion. i I ! I I i I I I I i Council Minutes July 11, 2002 Page 6 Mayor Buchanan, suggested that a phone number be included on the bill directing them to call Grand Terrace City Staff for questions regarding the increase. Mayor Pro Tem Garcia, questioned the validity of the rate increase. City_Manager Schwab, responded that the rate increase is a valid amount. Mayor Buchanan opened discussion to the public, there being none,he returned!discussion j to the Council. j Mayor Pro Tern Garcia, requested that staff request an infrastructure plan of the treatment plant of what we!can expect over the next five years. CC-2002-66 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR ! BUCHANAN,CARRIED 5-0,to approve an Urgency Ordinance of the City Council j of the City of Grand Terrace, California, Amending Chapier 4.72 of the Grand Terrace Municipal Code and Establishing Sewer User Charges and direct staff to I coordinate the increase with Riverside Highland Water Company. UNFINISHED BUSINESS - None ! i I NEW BUSINESS -None CLOSED SESSION j 9A. Real Estate Negotiations (22797 Barton Road) Mayor Buchanan;announced that the Council met in Closed Session!to discuss Real Estate Negotiations (22797 Barton Road) and that there was no reportable'action taken. i � I ORDER OF ADJOU".71WENT i I � Mayor Buchnan adjourned the City Council Meeting at 8:20 p.m.,until the next CRA/City Council Meeting which is scheduled to be held on Thursday, August 8, 2002 at 6:06 p.m. I i t I CITY CLERK of the City of Grand Terrace i MAYOR of the City of Grand Terrace I i I i I ,I I I THE CITY OF GRAND TERRACE - ea;r?r*-rt sn:��.,':.�"�� '.o.::;'�',;�•-•c;s"";_.-n-M -`,2"•,�v�.+�'m s=`% "_ei' s;Y. 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":.%'�:,- n�'.a^:_- .-`;tom. ��:`:�k- w„;.;�::�,r "-'£_> =t;z:..+_r.:-' �s�'.` w ='v_,.: `'"' '`'-:t{' :asp .-ram,.:-..: 'E,..Mr.•�-<�.T-".''-'. �^+ �.. - ,`.c'.ti`_'?�, x.:i;a'Ss^cam`• y _ .3°.'vh-'.:"+�.- ,s�'.,•r. _a.ys'a r.2{r <<1="';,c!<:+, tr�:v�-'.:..•:w`z�::u x'Y�''_-;.-.<x Yti�^4st:...,.' _i?=<'x L sa?f-•s`s .._�'.`w,S._ ..$. -,.sr,,:fta_•s-.;U-^.r>: .`.*,€>d..r�•+s:>� ...5- 5,`S:c,..- .,P.-:, :"�,'-:...`::.:-.^.: ..... �.-7�;�.r. _ rj:a;• ..t•--�`�t"�v''".-r..•="�a s..:`.'n-. - - <isYws:'e?".-?sip.::�'=C'--,x'c:;:=.,-r...�,:�!e+�;s3,`>,.�=.°is��`-..5^�,-e«.m:fSa:�....s..-.r..;r;,.-_� - _ CRA ITEM ( ) COUNCIL ITEM (X ) MEETING DATE August 8. 2002 AGENDA ITEM SUBJECT: RESOLUTION TO DIRECT COLLECTION OF DELINQUENT SEWER USER FEES ON SAN BERNARDINO COUNTY TAX ROLL 2002-2003 FUNDING REQUIRED NO FUNDING REQUIRED XX The County has requested resolution for specific direction to collect the City delinquent sewer user fees on the upcoming 2002-2003 property tax roll . The City Council adopted Ordinance No. 112, as amended by Ordinance No. 144 (1993) ,Ordinance 163 (1996) and Ordinance 180 (1998) , "Comprehensive Fee Schedule , , establishing the fees for taxes, permits, licenses, services, facilities and activities provided by the City of Grand Terrace . Ordinance No. 112, Exhibit "A" , Item 17 (c) , "Sewer User Charges, Lien Status of Delinquent Charges; states that "Any sewer service charges unpaid for a period of six (6) months shall cause a lien to be recorded upon the real property served . . . Once the lien is placed on the real property, the delinquent amount and all penalties shall be added to the tax roll" . The Finance Department has reported approximately 10 potential parcels in which sewer user charges are delinquent more than six (6) months . Each user and property owner, if different than the user, has been given ample notice of the potential city actions . The final number of parcels submitted may be increased if more delinquent users are found or reduced if the delinquent user pays the amount due before Staff submits the notice to apply special assessments to the tax roll to the Auditor-Controller. The final list and a Council Resolution to direct collection of delinquent sewer users is due in the Auditor- Controller' s office by August 9, 2002 . -1- COUNCIL AGENDA ITEM NO®1, 5E J THE CITY OF GRAND TERRACE I 1 I i I I Page 2 Delinquent Sewer Users Tax Roll Collection I A Six month delinquency represents three regular billing cycles; a f courtesy notice after the third and fifth month and a "goldenrod" notice after the six month with a copy of the ordinance . In accordance with Government Code Sec .29304 the County, ' s processing cost, not to exceed $2 . 00 per parcel , is added to the total assessment . - -I ' i I The number of delinquencies has decreased from 10 delinquent accounts eligible for the tax roll last year to 5 delinquent accounts . i f I I I Staf#�`�Recommeiids;� t�a`t�r,Couiic3 j � I I 1. Approve' and adopt Written Report of Delinquent SewerlUser f Account's containing the description of each -parcel number and amount of delinquent fees for all, sewer accounts delinquent over six months . 2 . Direct istaff to file such report with the Auditorl/Controller of San Bernardino County for the purpose� of collection of such delinquent fees, along' with the general property taxes for the 2002-2003 property tax roll . i I I it I I I I i I I j I ' I i I I j I I -2- ' - I I I , i - j 1 THE CITY OF GRAND TERRACE Page 3 Delinquent Sewer Users Tax Roll Collection Delinquent ' Sewer Users as of 7/29/02 : Service Name Address Amount _ APN Holley 22245 Fulmar S 177.00 0277-291-08-0-000 Ortega 11724 Eton $ 361.43 0276-344-02-0-000 Peters 22820 Minona $ 230.04 0276-242-05-0-000 Marciniak 12808 Fremontia S 348.26, 0277-421-13-0-000 Lujan 22644 Thrush S 63.27 0277-262-03-0-000 S 1.180.00 -3- i i f RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ; GRAND TERRACE, COUNTY OF SAN , BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT SEWER USERS'FEE AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS A LIEN UPON PROPERTY WITHINiTHE CITY OF GRAND TERRACE WHEREAS, puirsuant to Sections 5471 of the California Health and Safety Code, the City Council of the City of Grand Terrace did fix reasonable sewer user fees; and WHEREAS, pursuant to Section 5473 of the California Health land Safety Code the .- City Council has elected to have delinquent sewer user fees of more than six months, for fiscal year 2001-2002 collected on the tax roil,,in the same manner, by the same persons and at the.same time-as together with and not.separately from, the general taxes, and has caused a written report ("Written Report") to be prepared and filed with the City Clerk containing a description -of each such parcel or real property and the amount of the delinquent sewer useri fee, for each such parcel for said fiscal years', and WHEREAS, the City Council has adopted Ordinance No. 180 relating to establishment of a fee; and service charge. NOW, THEREFORE, the CIity Council of the City of Grand Tlerrace, does hereby resolve as follows: 1. The Written Report filed with the City Clerk contains a description of each parcel t of real property and the amount of the delinquent sewer user fees, for the fiscal year 2001- j 2002 and the Written, Report is therefore approved and adopted. , 2. The delinquent sewer user fees, shall be forwarded for the San Bernardino� County Auditor Contr,o'ller, and shall be collected on the tax roll for fiscal year 2002-2003 in the same manner,'by'the same person, at the same time, together with and not separately from, the general taxes, a 3. The Finance Director shall file with the Auditor Controller a-copy of the Written Report, with a statement endorsed;thereon over the signature of the City Clerk that it has been fully adopted by the City Council, together with a certified copy) of this Resolution. to PASSED, APPROVED AND ADOPTED this 8 day of August, 2002. Mayor of the City of,Grand Te race i � I ATTEST: City Clerk of the City of Grand Terrace I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No. 2002- was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 8,h day of August, 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: City Attorney 2 THE CITY OF GRAND TERRACE STAFF REPORT Finance Department C1T Y . O GRAND TERR CRA ITEM O COUNCIL ITEM (X) MEETING DATE: August 8, 2002 AGENDA ITEM SUBJECT COMBINED CASB AND INVESTMENTS TREASURY REPORT FOR QUARTER ENDED TUNE 30. 2002 FUNDING REQUIRED NO FUNDING REQUIRED XX The CRA and City are required to present quarterly investment reports to their governing boards in accordance with Government Code Section 53646 (b)(1)...(3). The report would include all moneys held by the Agency or City and all moneys held by third parties that belong to the r Agency or City with the exception of any pension or deferred compensation moneys. This code section requires that: 1)Report must be produced 30 days after end of quarter, 2)Report must comment on compliance with investment policy, 3)Report must comment if agency has ability to meet expenditures for next six months, 4) Report must include a description of the investment, type of investment, issuer, investment pool or program infonnation, date of maturity and amount invested, 5)Report must include book value and current market-value of each investment, 6)Report must indicate source of the market valuation. COUNCIL AGENDA ITEM! NC.' 3F ' � I � ! I THE CITY OF GRAND TERRACE Page 2 i The CRA and City engaged the consulting division of Vavnnek, Tnne, Day and Company; Certified Public Accountants and Consultants (VTD), to assist the agencies I preparation of a combined investment report. The scope of their work includes a review of the quarterly investment(statements and bank statements. a compliance review with the, investment policy and govenunent code, obtaining market valuations and preparing the'report. Staff would like to continue with investment reporting assistance from VTD as long as the State continues funding reimbursement for this line item. 1 The report is included with the CRA agenda item. Staff welcomes any questions or comments from the City Council. � � I Staff Recommends that the City Council: I I I Accept the Coriibi.ned Cash and bivestments Treasury Report for the Quarter Ended June 30, 2002. i I i I C f j _ i Finance Department c�'►Y 01 OFF GRMW TERR C F_ Staff Report _ CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE : AuQust 8, 2002 AGENDA ITEM SUBJECT: CONTINUING APPROPRIATIONS FOR FY 02 - 03 FUNDING REQUIRED _XX NO FUNDING REQUIREID BACKGROUND: It is the practice in many cities to cant' over or continue appropriations from one fiscal year to the next for specific items or projects that are unspent and not encumbered by purchase order as Of June 30 of the closing fiscal year. Since these appropriations were not encumbered or spent in FY01-02, they remain over and above anticipated ending fund balance as shown in the adopted budget for FY02-03, since that figure assumes, for purposes of conservatism, that all of the prior year budget would be spent or encumbered. Additionally, appropriations normally are not carried over from one fiscal year to another for unspent and undesignated balances in generic line items such as supplies or travel/training. DISCUSSION: Reference the attached memos, the Community and Economic'Development Department is requesting carry over of S30,016 of unspent appropriations in account 10-370-250 for general land use planning for Commerce Way and Barton Road and $16,127 in account 10-370-255 for civil engineering and traffic review. These amounts are subject to change due to ongoing year end audit adjustments and accruals. The Community Services Department Is requesting carry over of $10,000 appropriation in account 32-200-701, Signage Subsidy on Barton Road. RECOMMENDATION: Request Council approval to continue appropriations of$30,016 to account 10-370-250, $16,127 to account 10-370-255, and $10,000 to account 32-200-701, subject to year-end audit adjustments and accruals. 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":t _ - - .c.; rLL v-n ,. .t.,eM' - ._;�;,,.�;�_*me'-- ��e `��az'r .'::�! -`t.4_i•_s•:'�;sa<.��"s_�:._ _�==»'a<,. -=a:e� _ _ Fs= __ _ r+� 4�:�. .-�=.:.5:�-�•_•_:•_ _y.� - .t� __ -F' wr4_= sfi.�,<"-_ _�:"'�' -s�� T�•r<=r:" „nx < ✓n-+"s E?ia, fr�.:'-::s':��:' �$r�::s:e--:�w�-... .�-��:_.•:�._'=_�-_Y_:�a.»^_--:;a`,a�':.5��'-�';'"'��-^.:<g _Sam..- :�:`,- .:u-.'..x S.s�--::_�-�.:.,?�- `,e'er"^-`rF� v.:� '� ��g I I I To: Larry Ronnow From: Gary Koontz Date: July 30, 2002 I Re: Request For Continuing Appropriations ! On behalf of the Community and Economic Development Department, I request the carryover of unspent I appropriations from the 200]/2002 budget in the following accounts: i ]. 370-250-000 (Professional/Special Services) j Carryover Amount: ' $30.016.13 j Purpose: Funds to be used for general land use planning associated with the Commerce Way commercial area and the Barton Road Specific Plan i 2. 370-255-000 (Contractual Services) Carryover Amount: $16,127.19 Purpose: Civil engineering and traffic review of development projects I I I i � i I I I i - I� i cc: I GLK.gk i I I Memorandum To: Larry Ronnow CC: From: Steve Berry Date: 7/31/02 Re: Request for Continuing Appropriations On behalf of the Community Services Department,.l request the carryover of unspent appropriations from the'2001/2002 budget in the following account: ]; 32-200-701 (Community Development Directed Administration of Commercial Centers ''/1 Signage Subsidy _Carryover Amount. $10.000 f: _Puipose Funds to be used for general community signage development. Historical & Cultural Activities Committee Minutes for July 1, 2002 The meeting was called to order at 7:10 p.m. by the Secretary Hannah Laister in the absence of Chairman Pauline Grant who is in Europe. Those present were Eannah, Colleen Edmundson, Brenda Stanfill, Ann Petta and Barbara Tinsley. It was not discussed but should be noted that}lannah,Barbara,Frances Carter and Shelly Rosenkild are up before City Council for re-appointment to the committee. Also a very nice Thank You note was received from Louise Weir showing her appreciation for all our work on the Art Show. Secretary's Minutes: The mmnutes- ere read and approved en motion by Barbara, seconded by Arm. all in favor. Barbara -,will prepare 50 guidelines to be given to participants at the Country Fair if needed. Treasurer's Report: Colleen reported that this is the new Budget period, $1,200 Budget, $77.91 in Petty Cash. Historical Report: Ann had no report at this time Country Fair:The Scare Crow display suggested by Shelly last month was discussed. It was decided that anyone could prepare a scare crow for show. Barbara will prepare a notice for approval by the committee to be put in the Blue Mountain News and on Channel 3. Ann has obtained the West Coast Dance Academy for enienamment and is-\vaiiing to hear from the musician. Colleen will get in touch ,,vith the square dancers. The meeting was adjourned at 7:35 p.m. There will be no meeting in August. The next meeting will be September 9, 2002. Respectfully Submitted, i Hannah Laister Secretary COUNCIL AGENDA ITEM M-0. � �� STAFF REPORT l CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: August 8, 2002 SUBJECT: APPOINT VOTING DELEGATE AND ALTERNATE FOR LEAGUE OF _ CALIFORNIA CITIES ANNUAL CONFERENCE This year's League Annual Conference is scheduled for October. 2-5 in Long Beach. The Business Meeting will be held on Saturday, October 5, at 10:15 a.m. at the Long Beach Convention Center. The League is asking that each City Council designate a voting representative and an alternate who will be present at the Business Meeting to vote on conference resolutions. Each City is entitled to one vote in matters affecting municipal or League Policy. Staff Recommends Council: APPOINT A VOTING DELEGATE'AND ALTERNATE WHO WILL REPRESENT THE CITY OF GRAND TERRACE AT THIS YEAR'S LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE BUSINESS SESSION COUNCIL AGENDA ITEM NO.' (G-,"P 4 j Ledque of 011' ornia hies vN-A,W cacilles or This was omitted from previous memo: ation of Voting ate for iDele Design g Better Cities—A Better Liic , League Annual Conference. I League of California Cities Annual Conference Votina Procedures 1. Each me nPI ber city has la right to,cast one vote,on matters pertaining t League policy. f 2 To cast the city's vote,,a city official must have in his or her possession the city's voting card and be registered with the Credential Committee. 3. -Prior to the Annual Conference, each city should designate a voting delegate and an alternate and return the Voting.Delegate Form to the League C edentials Committee. 4. The voting delegate, or alternate, may pick up the city's voting card at the voting ;card desk in the conference registration area. 5. Free exchange of the v;oting card between the voting delegate and alternate is permitted'. E. If neither the-voting delegate nor alternate is able to attendl the ' Business,Meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Commifee to make the exchange. Prior to.the Business Meeting, exchanges may be made at the "Voting,Card"table in the League Registration Area. At the Buslne,ss'Meeting, exchanges may be made at the "Voting Card table in the front of the meeting room. Exchanges may no be made ' while a roll[call vote is in, progress because the Credenti la s Committee will be conducting the roll call. I 7 Qualification of an initiative resolution is judged in part by the validity of signatures; Only the signatures of city officials who are authorized to use the city's voting card, and who have left a sample of their - signature,on file for the,Cred,entials Committee, will be approved. I � j 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the Business Meeting.. ; 1 G-\policyiacres ivoleprocO2.doc r Headquarters Southern California Office 140Q h Streei 602 East Huntington Dr Suite C I ' Sacrameniol.`C.A 95S14 Monrovia CA 91016 916 658.8200 626.305 1315 FAX 916 658 8240 FAX 626.305 1345 { � r 0Ledque of 01ifornid Gies wvwcactnes.org Better Cities—A Better Life June 12, 2002 To The Honorable Mayor and City Council From Beverly O Neill, League President, Mayor, Long Beach Re Designation of Voting Delegate for League Annual Conference This year's League Annual,Conference is scheduled,for Wednesday, October 2 through Saturday, October 5, 2002, in Long Beach, California One very important aspect of the annual conference is the annual business meeting where the membership takes action on conference resolutions Annual conference resolutions guide cities and the League in our efforts to improve the quality, responsiveness and vitality of local government in California It is important that all cities be represented at the annual business meeting on Saturday, October 5, at 10:15 a.m. at the Long Beach Convention Center. League bylaws state that "Any official of a Member City Tay, with the approval of the city council; be designated the city's designated,voting delegate or alternate delegate to any League meeting. Designated voting delegates (or their alternates) registered.to - attend the Annual Conference constitute the League's General Assembly." To expedite the conduct of business at this important policy-making meeting, each city council should designate a voting representative and an alternate who will be registered at the conference and, present at the annual business meeting League bylaws provide that each city is entitled to one vote in matters affecting municipal or League policy. A voting card will be given to the city official designated by the city council on the enclosed "Voting Delegate Form." Please complete and return the enclosed "Voting Delegate Form" to the Sacramento office of the League at the earliest possible time (not later than Friday, September 6, 2002), so that proper records may be established for the conference. The voting delegate may pick up the city's voting card at the designated Voting Card desk located in the League registration area. The voting procedures to be followed at this conference are printed on the reverse side of this memo , Your help in returning the' attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at (916) 658-8236 Headquarters Southern California Office 1400 K Street 602 EasuHuntington Dr..Suite C Sacramento,CA 95814' Monrovia.CA 91016 936.658 8200 626.305.1315 FAX 936 658.8240 FAX 626.305 1345 . LEAGUE OF CALIFORNIA CITIES j 2002 ANNUAL CONFERENCE VOTING DELEGATE FORM _ � I '.tr a• � CITY: I � I 1. VOTING DELEGATE- (Name), (Title) i 2. VOTING ALTERNATE: I (Name) I ! I ! (Title) I j I III i ATTEST: (Name) j (Title) PLEASE COMPLETE AND RETURN TO: I ! II League of California Cities Atin. Lorraine Okabe 1400 K Street Sacramento, CA 95814 I Ath Fax: (916)1658-8240 Deadline: Friday, September 6, 2002 i Po1icy\acres\vo1ede102 doc I � I i !