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09/12/2002 A ILE COP r_`T) - GROND TERR CE September 12, 2002 22795 Barton Road Grand Terrace California 92313-5295 Civic Center ; ;t (909)824-6621 Fax(909)783-7629 ' Fax(909)783-2600 CITY 0F -GRNND, TERRAC E -' Dan Buchanan. Mayor r - - CRA/CITY COUNCIL Lee Ann Garcia Mapor'ProTeni.' REGULAR MEETINGS , Hcrinan Hilkey - DonLarkin 2ND AND' 4TH Thursdays - ,6:00 p.m. Maryetla,Ferre Council Alembers - Thomas J.Schwab CityManager r Council Chambers Grand Terrace'Civic Center -- ' - - ' - - '22795,Bar'ton��Iioad' -, , -_ � ,• ' Grand'Terrace, CA 92313-5295 ' CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS SEPTEMBER 12, 2002, GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road THE 1,T:,Y-C .OFG MEPICANSVVITHDISABit YOIJTe REQRAND'TERR,ACE COMPLIES A IAL -AIEETING,�PLE tAR1k:SPEC ` 1MYfm ASE,C JHE,CITY.CEEIW, S-� HObk9�"'RIORTOXINEMEET oVF,iCE-,AT(969):'ii4.-662,i,-AT,�'LEAST'48- X J RESSXHY'CITY,`COUNC111Lj)URINb TIEEMhETIN1G,OTHER.TIIAN..1N PUBLIC PEAlKY RM-A ,A-IIL E-AT.T, ,BE--' OU.-.ARE,,,L,ASKE,!).,,-,T.(),'P-L-EASj COMPLET E REQUEST T6 S 0 V Z ENTRANCE AND PRESENT IT TO-THE CITY CLERK: SPEAKERS WILL EDIUPONMYTHE--MAYUR:AT' APPROPRIXTIEZ'-TR�W.. Call to Order- Invocation- Pledge of Allegiance- Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 08-22-2002 Minutes Approve 2. Request the Use of Housing Funds for Street Improvements Authorize 3. Appropriation-Cost of Living Adjustment Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS-None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Registers Dated September 12,2002& Approve September 13,2002 B. Ratify 09-12-2002 CRA Action C. Waive Full Reading of Ordinances on Agenda COUNCIL AGENDA { 09-12-2002 PAGE 2 OF 2 AGENDA ITEMS. STAFF COUNCIL i RECOMMENDATIONS ACTION D. Approval of 08-22-2002 Minutes Approve E. COPS Grant Expenditure Authorize -F. Amended Lien Agreement-21797 Vivienda Avenue Accept ! G. Appropriation and Resolution-Cost of Living Adjustment Approve H. City, Manager Attendance at the Annual International Authorize City/County Management Association(ICMA) Conference ' in Philadelphia,September 29-October,2,2002 I. Vacation of Offer of Dedication-Parcel Map No. 14685 Vacate J. Award Contract for Design of Traffic Signals DeBerry and Award f Mt.Vernon I K. LFT Article 3 Claim forithe Bicycle and Pedestrian Staging Authorize Area 4. PUBLIC COMMENT 5. ORAL REPORTS j A. Comrittee Reports 1. Crime Prevention Committee i a. Minutes of July 8,12002 Accept k I B. Council Reports 6. PUBLIC HEARINGS A. An Ordinance of the City Council of the City of Grand Adopt Terrace, California,-Amending Grand Terrace Municipal Code,Chapter 10.08,Establishing Speed Limits for Various Streets in the City of Gra�d Terrace ! I 7. UNFINISHED BUSINESS A. Second Reading of an Ordinance of the City Council of the Approve City of Grand Terrace Amending the Redevelopment Plan, _ Revised Grand Terrace Community Redevelopment Project B. Traffic Situation on the Corner of Brentwood and Thames Approve ; 8. NEW BUSINESS I i A. Emergency Operations Committee(EOC)Update B. Contract with Grand Tel Chamber of Commerce to Award ' Develop and Maintain a Community Calendar I 9- CLOSED SESSION-None` ADJOURN THENEXT CRA/CITY COUNCIL MEETING WILLBE HELD ON T.HURSDAY,.........................SEPTEMBER.26..,...12002..................... ..................................................... ... ...... AGENDA ITEM REQUESTS FOR'THE 09-26-2002 MEETING ' MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S ; OFFICE BY NOON 09-19-2002a i PENDING C R A APPROVAL. CITY OF GRAND TERRACE l COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-AUGUST 22, 2002 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on August 22, 2002 at 6:00 p.m. PRESENT: Dan Buchanan, Chairman Lee Ann Garcia, Vice-Chairwoman Herman Hilkey,Agency Member Don Larkin, Agency Member Maryetta Ferre, Agency Member Tom Schwab, Executive Director Brenda Stanfill, City Clerk Steve Berry,Assistant City Manager Larry Ronnow,Finance Director Jerry Glander, Building & Safety Director John Harper, City Attorney ABSENT: Lt. Hector Guerra, Sheriff's Department APPROVAL OF 08-08-2002 MINUTES CRA-2002-41 MOTION BY AGENCY MEMBER LARKIN,SECOND BY AGENCY MEMBER FERRE,CARRIED 5-0,to approve the August 8,2002 Community Redevelopment Agency Minutes. Chairman Buchanan adjourned the Community Redevelopment Agency Meeting at 6:05 p.m.until the next CRA/City Council Meeting scheduled to be held on Thursday, September 12,2002 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CRA AGENDA ITEM NO. STAFF REPORT } CRA ITEM (X ) COUNCIL ITEM ( ) MEETING DATE: September 12, 2002 FUNDING REQUIRED: (X ) NO FUNDING REQUIRED ( ) SUBJECT: Request The Use of Housing Funds for Street Improvements RECOMMENDATION: Approve the expenditure of up to $50,000 in Housing Funds for street improvements for the Grand Terrace Mobile Home Park Background: The 'Grand Terrace Mobile Home Park has been in existence long ` before the City incorporated. Over the years, had seen a steady decline in maintenance and had become a nuisance to the City. Approximately one year ago, Ms. Marie Doria purchased the property and has steadily made improvements that have included: • Removal of derelict trailers and trash from the property • Replacement and undergrounding of the interior electrical system • Repairs to the park's plumbing system • Installation of new security lights • Repaving all interior streets • New wrought iron perimeter fencing • New trash enclosures • New perimeter landscaping (proposed) There are presently 62 available trailer spaces in the park. - Of those, 47 spaces are currently rented with an average family income at or below that required for affordable housing assistance. In July 2002, the park's owner submitted an application for a Conditional Use Permit to the Community Development Department requesting an additional 4 trailer spaces for a total of 66 spaces. The proposed additional four new spaces would be eligible for low income housing status that can be reported to the State in determining compliance with the City Housing Element and low income housing goals established by SCAG. CRA AGENDA ITEM NO. The CUP isschedulefd to be heard before the Planning 'Commission on September 19, 2002. One of the discussion topics of the CUP has been the completion of Ithe street improvements fronting the property along-,'Grand Terrace Road 1 and Barton Road. Presently, Grand Terrace Road is fully improved for approximately 775 feet from the northwest property coiner south toward Barton Road. The remaining 240 feetr, near the ! corner of Barton Road, is unimproved. The entire frontage of Barton Road (230 feet) is G also unimproved. The lack of full improvements along Barton is also considered a ; public safety issue,ghat warrants resolution regardless of the 'park's CUP request. Proposed im rovers nts to both streets include concrete curb and gutter and matchup p P , paving as well as a street light at the Barton Road/Grand I Terrace Road intersection. A preliminary construction cost estimate indicates a total project cost of approximately $50,000. f Significant private funds have been expended on rehabilitating this project,to the benefit I ' of the park residents �as well as the City in general. However, additional expenditures i for offsite street improvements may limit the park's ability to continue to be a',sourc ' of low income housing. In an effort to assist the project, staff has discussed the 'possibility i of. the City's participation in completing the required street improvements. The I discussion has focused on the Redevelopment Agency Housing I Fund providing the majority of the funding to improve this intersection. The park's owner will be conditioned as part of the CUP to ake a $5,000 cash contribution toward the project. { The Redevelopment Agency is tasked - with promoting affordable housing while { improving public safety. The park's owner has provided certification that the project meets the definition of a low income housing project. The use of Redevelopment i Agency funds to construct the Barton Road/Grand Terrace_ Intersection improvements will benefit a low income housing project a's'well as the general public health and safety. Staff recommends-ti at the Redevelopment Agency authorize the .funding of up to $50,000 from the Re�developrrient Agency Housing Fund for street improvements to the Barton Road/Grand Terrace Road intersection. i 1 i , -t JC12 12:2eP Fk PI: T0:1909783 7 629 ScpttmiLez 5.200? i Mr.Tom Schwab,City Man%-cr City of Grdnd Terrace- 22795,Bartun Toad _ (:rand Temce,(--A 92313 Aear'�1r tic.l�.b' Pee your request, I have researched Lbe gweml mcQwc cattgoics of tlic.current tenants of tbe.Grand Terracc Mobile Rome Park. MY research iadicatca that the family incomes of all 4.7 mtmt ten=Es fAmihcs fill within the City'y rnxxi:nutn incomc raUPS fOr Ioror to moderate tncosne as defined by the Otys Msxhuunj Incomc Guidelines for First Timc Ilomebuyen Assis="Flog.-M. i tbcrefoie certify that the Grsnd TerJice idlobile Iloane Park qualifies as an affordable}sowing proleL:t. �' Smceae�, w Matic Dozia Owner Gmnd Terrace Mobile Home Park and rCmAc-c i,•lntnir.Houle?ask 71 R4i Grand TCmvs &t.ttt Grand Tcru r..CA 92313,4473 SLP-5-2002 THU ID: PAGE:2 Jokrj -P(C,n n r ran o� erruceabr�j ei pY 2 45 4S C o,d T�r+cu'e &d �d IcrraG�� CA �gZ3i3..t�473 v4-7 Effective 3199 i { hay bfA�VIATU,14 INCOME GUIIJEM� F i .�',..OR FIRST-ME H0,�1EI3r�.ER Assrsrf�.. t cL 1 �, T PRO(;RA Al � I 11� u cnA-.F :i r $39),650 cil $45,300 { III 1 3 .sV,000 c9) i 'f $56,650 j 3 S ' $617200 6 -$65,700 I I i S70,2 50 �1 8 $74,8c`70 I I � STAFF REPORT BRA"°TEzz ` City Manager's Office CRA ITEM (X) COUNCIL ITEM ( ) MEETING DATE: September 12, 2002 SUBJECT: APPROPRIATION - COST OF LIVING ADJUSTMENT FUNDING REQUIRED (X) NO FUNDING REQUIRED ( ) In the August 22, 2002 Closed Session, Council agreed to offer a 1.5%cost of living allowance (COLA)to the employees. The attached wage resolution has been revised to reflect this increase. 1 STAFF RECOMMENDATION: STAFF RECOMMENDS COUNCIL APPROVE THE ATTACHED RESOLUTION WHICH INCORPORATES THE 1.5% INCREASE FOR EACH MINIMUM AND MAXIMUM AMOUNT FOR EACH CATEGORY OF EMPLOYEE. CIRA AGENDA ITEM NO. I ' RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION 2001-19 AND ADJUSTING THE SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE WHEREAS,4he City Council of the City of Grand Terrace has determined the need to adjust the salary ranges for the positions contained in this resolution; NOW THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DETERMINE, AND ORDER THE FOLLOWING: SECTION 1.1 Rescission - That Resolution No. 2001.19 is hereby rescinded in its entirety. SECTION 2.1 Classifications/Salary Ranges-That the following job classifications and salary ranges are hereby established for employees of the City of Grand Terrace, and said salary ranges shall be effective September 1, 2002. SALARY RANGE TITLE ! Minimum Maximum City Manager $ 6,394.50 $ 8,526.00 Assistant City Manager $ 4,795.88 $ 6,394.50 Finance Director $ 4,644.19 $ 6,192.26 j j Community Development Director $ 4,644.19 $ 6,192.26 ' I Director of Building/Safety and Public Works $ 4,644.19 $ 6,192.26 ! i City Clerk $ 3,627.33 $ 4,836.43 Associate Planner $ 3,376.91 $ 4,502.54 ! I Executive Assistant $ 3,063.88 $ 4,085.17 i Assistant Planner $ 2,870.37 $ 3,827.16 Sr. Building/Safety Inspector $ 2,870.37 $ 3,827,.16 I Code Compliance Officer $ 2,751.16 $ 3,668.21 I I I I Resolution No. 2002- Page 2 SALARY RANGE TITLE Minimum Maximum Deputy City Clerk $ 2,720.49 $ 3,627.33 Management Information Systems Specialist $ 2,718.86 $ 3,625.14 " Finance Assistant $ 2,520.50 $ 3,360.67 Management Analyst $ 2,471.69 $ 3,295.58 Building/Safety Inspector $ 2,466.45 $ 3,288.60 Planning Technician $ 2,439.82 $ 3,253.09 Secretary $ 2,279.30 $ 3,039.07 Maintenance Crew Leader $ 2,279.30 $ 3,039.07 Building/Safety Technician $ 2,195.45 $ 2,927.26 Account Clerk $ 2,170.84 $ 2,894.46 Maintenance Worker $ 2,123.34 $ 2,831.12 Clerk typist $ 8.12 $ 10.80 Crossing Guard $ 7.25 $ 9.64 ADOPTED THIS 12th day of September 2002 ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof. and of the City Council thereof. i { Resolution 2002- Page 3 , I I i 1 i I, BRENDA STANNLL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held of the 12th day of September, 2002, by the following vote: I i � AYES: j I � i NOES: I i i ABSENT: I ABSTAIN: City Clerk I Approved as: o form: City Attorney! i i I I i I 11 it i I ii RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION 2001-20 AND ADJUSTING THE SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE CHILD CARE SERVICES WHEREAS,the City Council of the City of Grand Terrace has determined the need to adjust the salary ranges for the positions contained in this resolution; ''- NOW THEREFORE,the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DETERMINE, AND ORDER THE FOLLOWING: SECTION 1. Recission -That Resolution No. 2001.20 is hereby rescinded in its entirety. SECTION 2. Classifications/Salary Ranges-That the following job classifications and salary ranges are hereby established for employees of the City of Grand Terrace, and said salary ranges shall be effective September 1, 2002. SALARY RANGE TITLE Minimum Maximum Director of Child Care Services $ 2,357.85 $ 3,879.66 School Age Coordinator $ 2,042.18 $ 3,070.38 Assistant Director $ 1,769.15 $ 2,664.38 Step A Step B Step C Step D Step E Step F Lead Teacher $ 9.44 $ 9.92 $ 10.41 $ 10.93 $ 11.48 $ 12.06 Teacher $ 8.02 $ 8.42 $ 8.85 $ 9.30 $ 9.76 $ 10.25 Bookkeeper $ 7.55 $ 7.93 $ 8.32 $ 8.74 $ 9.18 $ 9.63 Teacher's Assistant $ 6.85 $ 7.20 $ 7.55 $ 7.93 $ 8.32 $ 8.74 Cook $ 6.85 $ 7.20 $ 7.55 $ 7.93 $ 8.32 $ 8.74 ADOPTED THIS 12th day of September, 2002 ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and and the City Council thereof. of the City Council thereof. PENDI�1_-, ! lI vchlist Voucher List COUNCIL APPROVAL Page: 1 08/29/2002 3:15:03PM CITY OF GRAND TERRACE Check Register Dated September 12, 2002 Bank code: bofa \ Voucher Date Vendor Invoice Description/Account Amount 50427 8/19/2002 010106 MILLER, ROBERTA 082302 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 50428 8/26/2002 004632 METLIFE 041102 COUNCIL BENEFIT-GRANT 10-110-142-000-000 701.98 Total : 701.98 50429 8/26/2002 001907 COSTCO#478 478081910001 CHILD CARE FOOD 10-440-220-000-000 13.22 Total : 13.22 50430 8/26/2002 006285 RIVERSIDE HIGHLAND WATER CO JUN/JULY WATER-CITY FACILITIES/PARKS 10-805-238-000-000 176.25 10-440-238-000-000 111.38 10-190-238-000-000 522.16 10-450-238-000-000 7,389.29 26-600-239-000-000 672.12 26-601-239-000-000 44.23 34-700-709-000-000 9.08 34-700-710-000-000 9.08 �? 34-700-750-000-000 31.48 0 34-700-767-000-000 68.53 � 34-700-771-000-000 22.40 z 34-700-775-000-000 44.82 Total : 9,100.82 r ? 50431 8/26/2002 005702 PUBLIC EMPLOYEES RETIREMENT 081602 PERS FOR PAYROLL END 8/16/02 10-022-62-00 4,383.00 71 Total : 4,383.00 Z D 50432 8/26/2002 001206 ARROWHEAD CREDIT UNION AUG,2002 VISA CHARGES Page: 1 vchlist Voucher List Page: 2 08/29/2002 3:1,5:03PM CITY OF GRAND TERRACE -- Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50432 8/26/2002 001206 ARROWHEAD CREDIT UNION (Continued) 10-022-56-00 1,084.84 10-110-270-000-000 2,398.50 10-172-210-000-000 '37.64 10-180-218-000-000 72.46 10=T80=272=000=000 94.27 _. 10-440-223-000-000 80.56 34-400-210-000-000 128.60 Total : 3,896.87 50433 8/26/2002 005529 PACIFIC BELL 080802 PICO PARK PAY PHONE - 10-450-238-000-000 54.00 Total : 54.00 50434 8/28/2002 010107 MCGRATH'S CATERING 082802 GT/COLTON SCHOOL MEETING BUFFET 1 0=1 90-220-000-000 278.80 Total : 278.80 50435 8/29/2002 007400 U. S. BANK TRUST N.A. 082902 SEMI ANNUAL BOND PAYMENT 33-300-203-001-000 390,000.00 33-300-203-000-000 -66,450.07 Total : 456,450.07 50436 9/12/2602" 001240 -AUTOMATIC IRRIGATION SERVICE 665 LOCATE/TEST VALVE BARTON PKWY 10-450-710-000-000 135.00 Total : 135.00 50437 9/12/2002 010063 BALLOON TEAM PROMOTIONS 081202 CHALK ART BALLOONS -- i� --- — 10-180-220=000-000 T — 207.75 Total : 207.75 50438 9/12/2002 010094 BEKAERT SPECIALTY FILMS, LLC 0128099-IN WINDOW TINTING FILM 10-180-706-000-000 32.55 - ------ — --__-- ---' ---_OT28484-IN- --3-RLS WINDOW TINT 10-180-706-000-000 882.78 Total : 915.33 50439- 9/12/2002 001456, BOISE CASCADE OFFICE PRODUCTS 154691 4 TONER CARTRIDGES Page: 2 r- vchlist V__Yher List Page: 3 08/29/2002 3:15:03PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50439 9/12/2002 001456 BOISE CASCADE OFFICE PRODUCTS (Continued) 10-370=210-000-000 352.95 " Total : 352.95 50440 9/12/2002 001705 CA. STATE DEPT. OF JUSTICE 397928 FINGERPRINTS-ALBRETSEN 10-190-226-000-000 32.00 Total : 32.00 50441 9/12/2002 001745 CHAMPLAIN PLANNING PRESS 11684 SUBSCRIPTION-PLANNING JOURNAL 10-370-274-000-000 45.00 10-801-274-000-000 50.00 Total : 95.00 50442 9/12/2002 001840 COLTON, CITY OF 082702 WASTEWATER TREATMENT JUNE-JULY 2002 21-570-802-000-000 6,019.13 082702A JUNE/JULY WASTEWATER TREATMENT 21-570-802-000-000 78,503.56 082702E JUNE WASTEWATER TREATMENT 21-570-802-000-000 72,484.44 Total : 157,007.13 50443 9/12/2002 001930 DAILY JOURNAL CORPORATION B423556 LEGAL AD-PUBLIC HEARING 10-125-230-000-000 111.54 Total : 111.54 50444 9/12/2002 001942 DATA TICKET INC. 6514 PARKING CITE PROCESSING FEE 10-140-255-000-000 100.00 - Total : 100.00 50445 9/12/2002 001960 DELL MARKETING L.P. 903675619 COMPUTERS FOR CEDD 32-370-701-000-000 2,643.57 10-370-701-000-000 2,300.00 Total : 4,943.57 50446 9/12/2002 002239 EDEN SYSTEMS 14110 REIMBURSE EXPENSES-TUNISON 10-140-700-000-000 274.00 Total : 274.00 Page: 3 vchlist Voucher List Page: 4 08/29/2002 3:15:03PM CITY OF GRAND TERRACE - Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 50447 9/12/2002 010055 EMPIRE DEVELOPMENT SOLUTIONS 2002.12 ECON DEV. PROF. SERVICES ` 32-370-250-000-000 5,865.00 Total : 5,865.00 50448 9/12/2002 002710 FOX OCCUPATIONAL MEDICAL CT. 9339 PRE-EMPLOYMENT PHYSICALS 10=190-224=000-000 - -- 120.00 Total : 120.00 50449 9/12/2002 002727 FREEMAN COMPANY, J R 220658-0 MICO TONER CARTRIDGE 10-140-210-000-000 162.70 Total : 162.70 50450 0/12/2002 002740 FRUIT GROWERS SUPPLY 32048407 PARK MAINT AND SUPPLIES 10-450-245-000-000 38.47 32048492 IRRIGATION SUPPLIES 10-450-245-000-000 13.47 Total : 51.94 50451 9/12/2002 002901 G.T. AREA CHAMBER OF COMMERCE 3007 SEPT. NEWLETTER SUBSIDY 10-125-213-000-000 620.75 Total : 620.75 50452 - 9/12/2002 003020 GREENWOOD'S UNIFORM COMPANY 76806 MAINT UNIFORM SHIRTS 10-180-218-000-000 40.84 - Total : 40.84 50453 9/12/2002 003152 HARPER & BURNS LLPN 080602 JULY, 2002 LEGAL SERVICES 776.25 10-160-250-000-000 720.00 Total : 1,496.25 50454 9/12/2002 003210 HOME DEPOT 499/0292061 MAINT SUPPLIES --- --- - -- ---- - - -- --- ----- -- _ 10-180-245-000-000 4.74 518/2021073 MAINT SUPPLIES - 10-180-218-000-000 26.90 10-440-245-000-000 4.28 10-805-245-000-000 4.81 Page: - - 4 - -- vchlist V -:her List Page: 5 08/29/2002 3:15:03PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 50454 9/12/2002 003210 HOME DEPOT (Continued) 522/9292179 PARK MAINT SUPPLIES 10-450-245-000-000 26.70 542/4030857 MAIN SUPPLIES 10-180-218-000-000 10..13 10-180-216-000-000 8.60 10-440-245-000-000 0.21 10-180-245-000-000 33.29 Total : 119.66 50455 9/12/2002 003224 HYDRO-SCAPE PRODUCTS INC 2457982-00 IRRIGATION SUPPLIES J 10-450-245-000-000 133.79 2459273-00 IRRIGATION SUPPLIES 10-450-245-000-000 31.04 2470522-00 PARK IRRIGATION-SUPPLIES 10-450-245-000-000 461.9 2470522-01 ,PARK IRRIGATION,SUPPLIES 10-450-245-000-000 12.93 Total : 223.95 50456 9/12/2002 003490 INMARK/VICTOR 12277 NAME PLATE-KOONTZ - 10-370-210-000-000 8.26 Total : 8.26 50457 9/12/2002 003497 INSIGHT A0807878 HP FAX 1020 10-190-210-000-000 99.00 10-180-210-000-000 105.00 10-190-210-000-000 6.00 10-190-210-000-000 7.18 10-180-210-000-000 7.18 Total : 224.36 50458 9/12/2002 003800 JAGUAR COMPUTER SYSTEMS INC 23287 MS SOFTWARE 10-380-249-000-000 1,868.00 10-380-249-000-000 144.77 Total : 2,012.77 Page: 5 vchlist Voucher List Page: 6 08/29/2002 3:15:03PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50459 9/12/2002 004316 LARKIN, DON 072902 MONTEREY EXPENSE REIMBURSEMENT 10-110-270-000-000 62.50 Total : 62.50 50460 9/12/2002 010064 MASTERTECH 731023 WIRELESS HAND MIC - ------- -- --- - ------- ------------- ---- ---- -- --------------- —10=180=706=000=000---------- - _— - 447.-1�----- Total : 447.17 50461 9/12/2002 004620 MCI TELECOMMUNICATIONS 09794970 PHONE SERVICE 10-190-235-000-000 309.10 10-440-235-000-000 256.74 10-805-235-000-000 3802 10-450-235-000-000 16 96 Total : 620.82 50462 9/12/2002 005450 OTIS ELEVATOR COMPANY SAU06425V902 SEPT ELEVATOR SERVICE, 10-180-245-000-000 248.96 Total : 248.96 50463 9/12/2002 005537 PATTON SALES CORP 577181 LATEX GLOVES 10-180-245-000-000 38.66 Total : 38.66 50464 9/12/2002 005584 PETTY CASH 082702 REIMBURSE PETTY CASH 10-125-210-000-000 16.84 10-180-218-000-000 20.06 10-180-245-0007000 8.60 - - - ---- --- --— ----- - - ----- -------- - - - - - 10-180-272-000-000 29.91 - -- ----- -- -- -- - -------- --- - - - 10-190-212-000-000 - -- - - - - - ---31.07 - 10-190-220-000-000 2.99 10-450-245-000-000 9.97 10-450-246-000-000 4.59 10-804-210-000-000 18.50 10-808-246-000-000 22.45 34-400-210-000-000 13.43 Total : 178.41 50465 9/12/2002 005688 PROTECTION ONE '081102 NEW ALARM EQUIP -SR. CTR Page: 6 vchlist V?-,.w1-,her List Page: 7 08/29/2002 3:15:03PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description%Account Amount 50465 9/12/2002 005688 PROTECTION ONE (Continued) 10-805-245-000-000 96.00 081102A NEW ALARM EQUIP.-SR. CTR 10-805-245-000-000 161.63 Total : 257.63 50466 9/12/2002 005673 RENTAL SERVICE CORPORATION 13525243-001 2-MAN POST HOLD AUGER 10-180-240-000-000 49.57 Total : 49.57 50467 9/12/2002 006199 RIVERSIDE BLUEPRINT 114193_ LDC MYLAR 32-200-722-000-000 80.58 Total : 80.58 50468 9/12/2002 006285 RIVERSIDE HIGHLAND WATER CO 2160 WASTEWATER BILLING 21-572-255-000-000 782.97 2160A JUNE WASTEWATER BILLING 21-572-255-000-000 782.97 Total : 1,565.94 50469 9/12/2002 006310 ROADRUNNER STORAGE 082302 SEPT. STORAGE RENT 10-140-241-000-000 63.00 Total : 63.00 50470 9/12/2002 006341 ROSENOW SPEVACEK GROUP INC. 0011818 PROF FINANCIAL SERVICES 34-400-251-000-000 1,309.02 - 34-400-251-000-000 267.23 0011819 JULY FINANCIAL ADMINISTRATION 34-400-251-000-000 1,833.75 Total : 3,410.00 50471 9/12/2002 006556 S.B. COUNTY TREASURER 150 2002-03 BUDGET ALLOCATION 10-190-265-000-000 750.17 - Total : 750.17 50472 9/12/2002 006560 S.B. COUNTY WASTE SYSTEMS DIV. T-02850 JULY DUMP FEES 16-900-253-000-000. 10.09 Page: 7 vchlist Voucher List Page: 8 08/29/2002 .3:15:03PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 50472 9/12/2002 006560 S B. COUNTY WASTE SYSTEMS DIV. (Continued) Total : 10.09 50473 9/12/2002 001140 THE ALTEK GROUP 02-280 30 SECOND COMMERCIAL-G.T. 32-370-230-000-000 1,500.00 Total : 1,500.00 50474 9/12/2002 007586 VAVRINEK TRINE-DAY&CO. T 0004711-IN 4TH QTR TREASURY REPORT 10-140-250-000-000 1,000.00 Total : 1,000.00 50475- 9/12/2002 007645- VISIBLE 955136245 1098 TAX FORMS 10-140-210-000-000 6.44 Total : 6.44 50476 9/12/2002 007895 WESTERN FARM SERVICE, INC 602-46538 PARK MAINT SUPPLIES 10-450-245-000-000 45.20 Total : 45.20 50477 9/12/2002 007985 YOSEMITE WATER -64576 COFFEE SERVICE 10-190-220-000-000 60.40 Total : 60.40 51 Vouchers for bank code : bofa Bank total : , 660,445.05 51 Vouchers in this report Total vouchers : 660,445.05 I certify" that, to the best of my `knouiledge, the -afore-listed checks for."payment of City and Community Redevelopment , _-Agency`1-ialiilifies-have been audited-by me and-are -necessary and appropriate expenditures for the operation of the City and Agency. Larry -Ronnow, Finance Director - - - - --- - - -- --- -- - --- - -- - - -- -Pace: -- --- 8 , PEW_ CITY vchlist Voucher List COUNCIL APPROVAL Page: 1 09/04/2002 9:08:06AM CITY OF GRAND TERRACE Check Register Dated September 13, 2002 Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 50478 9/3/2002 005529 PACIFIC BELL Auq.2002 PHONE CHARGES 10-440-235-000-000 16.08 10-190-235-000-000 169 Total : 17.77 50479 9/3/2002 001038 VERIZON WIRELESS-LA Ia4778500081 CHILD CARE CELL PHONE 10-440-235-000-000 41.75 Total : 41.75 50480 9/13/2002 001199 A-ARNOLD'S BACKFLOW 2566, BACKFLOW DEVICE . - 10-450-245-000-000 405.00 Total : 405.00 50481 9/.13/2002 001381 BARHAM CONSULTING SVCS' 53013 CONSULTING SERVICES JULY-AUGUST 44-200-620-000-000 2,050.00 47-100-250-001-000 475.00 46-200-264-000-006 1,600.00 Total : 4,125.00 50482 9/13/2002 001456 BOISE CASCADE OFFICE PRODUCTS 274372 OFFICE SUPPLIES 107180-210-000-000 119.3-1 327533 COPY PAPER/OFFICE SUPPLIES 10-190-212-000-000 8640 10-140-210-000-000 37.50 10-190-212-000-000 6.69 10-140-210-000-000 2.91 365378 COLORED XEROX PAPER 10-440-210-000-000 240.29 745760 OFFICE SUPPLIES 10-120-210-000-000 29.14 Total : 522.24 50483 9/13/2002 001494 BURTRONICS BUSINESS SYSTEMS 331996 RISO SUPPLIES 10-190-212-000-000 218.19 10-190-212-000-000 16.91 Page: 1 vchlist Voucher List Page: 2 09/04/2002 9:08:06AM CITY OF GRAND TERRACE 'Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 50483 9/13/2002 001494 BURTRONICS BUSINESS SYSTEMS (Continued) Total : 235.10 50484 9/13/2002 001713 CA. DEPT OF TRANSPORTATION 161346 1215 FWY SIGNAL MAINT/ENERGY-JULY 16-510-238-000-000 20.00 Total : 20.00 - ----------------- ----- 50485 9/13/2002 010067 D.P.S. CONSTRUCTION 02-18 REHAB HOUSE 22208 CARHART 34-700-775-000-000 15,215.60 Total : 15,215.60 50486 9/13/2002 002727 FREEMAN COMPANY, J R 221208-0 OFFICE SUPPLIES 10-125-210-000-000 210.51 10-125-210-000-000 16.32 221208-Oa FAX CARTRIDGE 10-190-210-000-000 47.90 10-190-210-000-000 3.71 Total : 278.44 50487 9/13/2002 002740 FRUIT GROWERS SUPPLY 32048677 PARK MAINT AND SUPPLIES 10-450-245-000-000 7.18 Total : 7.18 50488 9/13/2002 003020 GREENWOOD'S UNIFORM COMPANY 69808 UNIFORM SUPPLIES 14-411-223-000-000 40.89 73295 SLIP BOARD 14-411-210-000-000 9.70 76024 5 NAMEPLATES - -- -- - - - - - -- - - - - - ---- -- - 1-4-411 223-000-000- - - 51.18 -- - - - -- -- --- -- - Total : 101.77 50489 9/13/2002 003210 HOME DEPOT 519/3290308 HARWARE SUPPLY - 10-180-245-000-000 18.22 570/2290418 SMALL-TOOLS- 10-180-218-000-000 68.35 Total : 86.57 50490 9/13/2002 003224 HYDRO-SCAPE PRODUCTS INC. 2480396-00 LANDSCAPE SUPPLIES 10-180-245-000-000 34.43 -- P_age: _2 vchlist �.,�';;her List Page: 3 09/04/2002 9:08:06AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 50490 9/13/2002 003224 HYDRO-SCAPE PRODUCTS INC. (Continued) Total : 34.43 50491 9/13/2002 003867 K. D. SALES 104094 PLUMBING SUPPLIES 10-180-245-000-000 9.65 Total : 9.65 50492 9/13/2002 006505 S B COUNTY FIRE DEPARTMENT 2002-02 FUEL-CHILD CARE VAN 10-440-272-000-000 25.75 2002-03 FUEL-CHILD CARE VAN 10-440-272-000-000 199.91 Total : 225.66 50493 9/13/2002 006528 S.B. COUNTY REGISTRAR OF VOTER 841 NOV GENERAL ELECTION DEPOSIT 10-125-221-000-000 300.00 Total : 300.00 50494 9/13/2002 006720 SO.CA.EDISON COMPANY 083002 ELECTRICITY-SR CTR 10-805-238-000-000 1,016.98 Auq 2002 ELECTRICITY-CITY FACILITIES,PARKS,SIGNAL 10-450-238-000-000 342.09 10-190-238-000-000 5,140.13 34-700-771-000-000 1.42 34-700-775-000=000 4.47 34-400-238-000-000 200.43 10-172-238-000-000 72.88 10-175-238-000-000 91.10 15-500-601-000-000 18.69 10-440-238-000-000 1,392.66 - 16-510-238-000-000 504.36 Total : 8,785.21 50495` 9/13/2002 006778 STAPLES CREDIT PLAN 081202 Office supplies 10-370-210-000-000 62.81 - Total : 62.81 50496 9/13/2002 006898 SYSCO 2080709450 CHILD CARE FOOD SUPPLIES 10-440-220-000-000 533.77 Page: 3 vchlist Voucher List Page: 4 09/04/2002 9:08:06AM CITY OF GRAND TERRACE Bank code: bofa J Voucher Date Vendor Invoice Description/Account Amount 50496 9/13/2002 006898 SYSCO (Continued) 208141141 1 CHILD CARE FOOD SUPPLIES 10-440-220-000-000 577.63 2082112398 CHILD CARE FOOD SUPPLIES __ _ 10-440-220-000-000 _ 5-96-1-0 - - 208281376 3 CHILD CARE FOOD SUPPLIES 10-440-220-000-000 685.11 Total : 2,392.61 50497 9/13/2002 010091 TELEPACIFIC COMMUNICATIONS 183862-0 AUG. PHONE CHARGES 10-190-235-000-000 926.10 Total : 926.10' 50498 9/13/2002 007027 TOYS R US M00010262 CHILD CARE AFTER SCHOOL SUPPLIES 10-440-223-000-000 121.57 v Total : 121.57 50499 9/13/2002 007034 TRANSPORTATION ENGINEERING 320 JULY TRAFFIC CONSULTANT FEES 10-370-255-000-000 1,923.25 Total : 1,923.25 50500 9/13/2002 007402 U S POSTAL SERVICE 082602 POSTAGE FOR METER - - 10-190-211-000-000 1,000.00 Total : 1,000.00 50501 9/13/2002 007795 WAXIE 54557582 03 CLEANING SUPPLIES-CHILD CARE 10-440-228-000-000 233.11 - 5----- - -Total-: —233.11-- 50502 9/13/2002 007803 WEARGUARD WORK CLOTHES 48624509-1 SHIRTS 10-180-218-000-001) 42.41' - 34-800-218-000-000 34.85 -- --- - - - --- J--_- 48624509-1a --SHIRTS----- --_- ----- -- ---- —r ---- - - 32-370-210-000-000 81.56 48733371-1 SHIRT-S. BERRY 10-180-218-000-000 . 36.35 Page i vchlist V';;..�her List Page: 5 09/04/2002 9:08:06AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 50502 9/13/2002 007803 WEARGUARD WORK CLOTHES (Continued) Total : 195.17 50503 9/13/2002 007920 WILLDAN 062-6038 YASIN PLAN CHECK SERVICES 10-400-03 750.00 Total : 750.00 26 Vouchers for bank code : bofa Bank total : 38,015.99 26 Vouchers in this report Total vouchers : 38,015.99 I certify that, to the best of my knowledge, the afore—listed checks for payment of City and Community -Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. ff 1&11'1g41 Larry Ronnow, Finance Director Page: 5 PEKIDING CITY CITY OF GRAND TERRACE COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING-AUGUST 22, 2002 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center,22795 Barton Road, Grand Terrace,California,on August 22, 2002, at 6:00 p.m. c , l u PRESENT: Dan Buchanan,,Mayor Lee Ann Garcia,Mayor Pro Tem Herman Hilkey, Councilmember Don Larkin, Councilmember Maryetta Ferr6, Councilmember Tom Schwab, City Manager Brenda-Stanfill, City Clerk Steve Berry, Assistant City Manager Larry Ronnow,Finance Director Jerry Glander, Building & Safety Director John Harper, City Attorney ABSENT: Lt. Hector Guerra, Sheriff's Department The meeting was opened with invocation by Councilman Don Larkin, followed by. the Pledge of Allegiance led by'Councilman Herman Hilkey. SPECIAL PRESENTATIONS A. Home of Distinction Award Assistant City Manager Berry announced that this is the third Home of Distinction Award this year and that the winners are Shelby and Hazel Kennard of 22960 Finch. Mayor Buchanan commended the Kennards on demonstrating high standards of property maintenance and homeowner pride and presented them with a Home of Distinction Award Certificate and a$50 gift card from Stater Brothers. B. Debut - Grand Terrace Commercial Assistant City Manager Berry announced that a commercial on Grand Terrace is complete and will be aired on different CNN, CNN Headline News, MSNBC and FOX News. He played the commercial for the Council and indicated that the commercial will begin being aired on September 9, 2002. COUNCIL AGENDA rrEM NOJ ?D I Council Minutes I August 22,2002 Page 2 I CONSENT CALENDAR- CC 2002-72 MOTION BY COUNCILMEMBER HILKEY, SECOND By MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the'following consent calendar items: 3A. Approval of Check Register Dated August 22, 2002'1 3B. Ratify 08-22-2002 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 08-08-2002 Minutes j 3E. CLEEP Grant Purchases PUBLIC COMMENT Dick Rollins, 22 19 7 Barton Road, reported that he participated in the judging of the Home of Distinction Award. ORAL REPORTS 5A. Committee Reports 1. Emergency Operations Committee a. Minutes of June 3, 2002 and July 1, 2002 CC-2002-73 MOTION BY COUNCILMEMBER HILKEY,SECOND B COUNCILMEMBER FERRE,CARRIED 5-0,to accept the Emergency Operations Committee Minutes of i June 3, 2002 and July 1, 2002. I I COUNCIL REPORTS i Mayor Buchanan, announced that there will be a free end of summer concert in the park on j September 24`h and requested Assistant City Manager Berry to give more information on'the event. I ' 1 I Assistant Ci1y Manapaer Berry, responded that it has been approximately three ears since there has-been a concert in the park. He indicated that he has raised approximately$2,600 in sponsorships to cover the event which will cover the jazz band. The Grand Ten-ace Soccer { Club will have the concession stand open. Everyone is encouraged to come out to a great family event. j Mayor Buchanan;-indicated that the Council received a thank you note from the Riverside C .Bicycle Club for Ithe new staging areas. He reported that he will not be running for City Council in the upcoming election. He has a lot of commitments in his life and has decided i Council Minutes August 22,2002 Page 3 that he needs to spend more time and energy on his family and work. He feels that the City is in good hands and he has every confidence in the City Staff and the Elected Officials. He wished Councilmember Hilkey luck in his re-election efforts. Mayor Pro Tem Garcia,stated that things won''t be the same without Mayor Buchanan on the Council. She wished Councilm ember Hilkey luck on his re-election efforts. She encouraged 1 residents to stay active and know who is running for Council and to get out and vote. She reported that on September 19, 2002 SANBAG will be holding an employer partnership award ceremony. She received a fax from Chris McKenzie from the League of California Cities indicating that there is an end of session attack on first amendment rights of City officials and employees. She reported that she will be unable to attend the opening ceremonies for the Soccer Club. She indicated that there was a strategic planning meeting of the Legislative Task Force and that there will be some training sessions held for the different Councilmembers. They plan on eventually holding a joint session with all elected officials including the desert and mountain colleagues as well as the Riverside colleagues. She suggested that they have picnic baskets for sale at the concert in the park. Assistant City Manager Berry, responded that he wants to start out small this year and possibly go bigger next year. L 1 Councilmember Hilkey,reported that SANBAG will be-holding a special,day of playing on the freeway before they connect the freeway from San Dimas to Fontana. He commended staff on the new City entrances. He requested that something be put together for past Community and Economic Development Director P:atrizia Materassi so she can see all her past hard work that has come together. Councilmember Larkin, reported that there is a car parked on the corner of Grand Terrace Road and Mt.Vernon Avenue for sale. He commended staff on all of the improvements that have been made throughout the City. He questioned when forms will be available on the Website for downloading. City anager Schwab, indicted that the forms should'be available within the month. Councilmember Larkin, expressed his sadness with Mayor Buchanan not running for re- election. He wished Councilmember Hilkey luck with the upcoming election. Councilmember Ferre, reported that the last three luncheons of the Grand Terrace Area Chamber of Commerce have been outstanding. She appreciates all of the positive press that the City has been getting. She-reported that there will be a joint meeting between the City Council and the Colton Joint Unified`School District Board of Education on Thursday, August 29, 2002. I � Council Minutes .August 22,2002 � Page 4 Mayor Buchanan,announced that the Grand Terrace Community Soccer Club will'be holding { their opening ceremony on Saturday,August 24, 2002. 1 Councilmember Hilkey, indicated that he saw that the City of Colton is moving to annex j some•property near Grand Terrace and questioned whether or not that would impact Grand Terrace. City Manager Schwab, responded in the negative. PUBLIC HEARING 1 6A. An Ordinance of the City Council of the City of Grand Terrace Amending,the j Redevelopment Plan,Revised Grand Terrace Community Redevelopment Project i { Mayor Buchanan opened discussion to the public,there being none,her returned ldiscussion t ,; I to the Council.' + CC-2002-74 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER HILKEY! CARRIED 5-0, to approve the first reading of anl Ordinance of the City Council'of the City of Grand Terrace Amending the Redevelopment Plan, Revised Grand Te ace Community Redevelopment Project. UNFINISHED BUSINESS -None 1 I -'NEW BUSINESS d 8A. Vehicle T arking on Palm Avenue and Brentwood I CC-2002-75 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 5-0,to authorize staff to paint red zones with a total combined length of 140 feet in front of 22846 and 22832 Palm Avenue and to have,a certified traffic engineer come up with.a recommendation with regards to painting red zones on Brentwood and the two corners of Thames and Brentwood and talk to the school administration regarding how we can possibly solve this parking issue. 8B. Measure I Capital Improvement Plan (CIP) Re-allocation CC-2002-76 MOTIO�J BY COUNCILMEMBER HILKEY,SECOND B i COUNCILMEMBER LARKIN; CARRIED:5-0, to approve"a resolution to re-allocate thel following Measure I priorities for FY 2002-2003: Street Repairs on Warbler between Van Buren to Franklin and Kentfiield east of I Council Minutes August 22,2002 Page 5 Warbler,Franklin to Franklin Court in the amount of$52,741.14 and Street Repairs on Kentfield and Darwin in the amount of$32, 112.00 for a total of$84, 853.14. CLOSED SESSION 8A. Personnel Negotiations Mayor Buchanan announced that the Council met in Closed Session to discuss Personnel Negotiations and that there was no reportable action taken. ORDER OF ADJOURNMENT Mayor Buchnan adjourned the City Council Meeting at 7:49 p.m.,until the next CRA/City Council Meeting which is scheduled to be held on Thursday, September 12, 2002 at 6:00 p.m. CITY CLERK of the City of Grand Terrace ��1 MAYOR of the City of Grand Terrace STAFF REPORT Finance Department C1Tr . O r GROUND TERR CE CRA ITEM( ) COUNCIL ITEM (X ) MEETING DATE : September 12, 2002 AGENDA ITEM SUBJECT: COPS GRANT EXPENDITURE FUNDING REQUIRED XX NO FUNDING REQUIRED BACKGROUND: As a cost-saving measure, the office of our Special Services Officer, Tanya Cahill, has been patched into the County network line that is located in the library. This allows her access to the Sheriff's Office network and database, and saves us the cost of a separate installation. The annual cost for the service is $7,'440 which we will split with the library. RECOMMENDATION: Request Council authorize the appropriation of$3,720 from COPS Grant fund balance for 50% of the annual cost of the ISD/WAN line to connect the Special Services office to the Sheriff's network/database through the library. COUNCIL AGENDA ITEM N01 �E j i 7 INTEROFFICE MEMO wa, � ' DATE: 9 Aug 02 PHONE: 387=5725 iAC(][Rf9A0.D1N0 FROM: RICK ERICKSON ! I Library I , TO: MIKE MARTINEZ Sheriff's Dept. SUBJECT: GRAND TERRACE WAN BILLING i Per our agreement to share WA�, costs in Grand Terrace,_the billed costs for FY 02/03 are $324/month ISD/WAN charges, and the PacBell dataline charge, based on the July billing, is $2b6/month, for a total cost of$620/month or $7,440 annually. I've attached copies of the June ISD billing and our July PacBell charge as backup documentation; if you'd like, I can provide the actual PacBell billing. Please transfer $3,720 to. SAP CLB 5013. I , i i i 1 I i I I ' ! I i I I I DATE: August 28,2002 W.O.# 12-2.1066 �N+„ 4 ;,,�:•yt, STA#FF REORT : r x : gz GRPMD TERRPC CRA( COUNCIL ITEM (X) MEETING DATE: September 12, 2002 C-1 SUBJECT: Amended Lien Agreement l UGH HC�S FUNDING RE UIRED NO FUNDING UIIZED XX RE Q Q DEPARTMENT OF ",JILDING & SAFETY, Prior to the recording of Parcel Map No. 12015, construction of curb,gutter,paving, sidewalks PUBLIC WORKS and street light were required as a condition of approval for said map. In lieu of making the AND HOUSING required improvements, a lien agreement was accepted by City Council and signed by the mayor on November 6, 1989. 22795 Barton Road Suite B The buyer of the property at 21797'Vivienda is requesting that the city accept an amended lien Grand Terrace agreement which would allow present and future owners to amortize the cost of required California 92313-5295 improvements, if and when required by the city, to be spread out over a 5-10 year period at an Civic Center interest rate of 5% per annum. The city would have the option of collection of costs for said (909) 825-3825 improvements through foreclosure or placement and collection through the County Tax Collectors Fax (909) 825-7506 Office. STAFF RECOMMENDS THAT THE CITY COUNCIL: 1. Accept the amended lien agreement. y_ 2. Direct the City Clerk to record said document after the mayor has signed it. E COUNCIL AGENDA ITEM N0�� Recording Requested By: ) When Recorded Mail To' ) ) Brenda Standfill, City Clerk ) CITY OF GRAND TERRACE ) 22795 Barton Road ) Grand Terrace, California 92313 ) (Space provided for Recorder's Use) AMENDED LIEN AGREEMENT This Agreement amends that certain lien agreement recorded January 10, 1990,as Instrument No. 90-012086 of the Official Records of the County of San Bernardino,by and between the City of Grand Terrace and Phillip E Stidham. The subject real property is commonly known as 21797 Vivienda Avenue, Grand Terrace, California, 92313 It is agreed that iwhen and if the City of Grand Terrace determines,that it is necessary to construct curbs, gutters, paving, sidewalks and/or street lighting improvements in or adjacent to the subject real property,the then owner of the real property shall be allowed to pay their pro-rata share of the improvements on la fully amortized basis over a period of no less that sixty (60) consecutive months and no more than one hundred twenty (120) consecutive months, at an interest rate of five percent (5%) per annum. The length of the repayment term shall be at the option of the property owner This covenant and lien shall run with the land, and the cost of the improvements above referred to shall be a charge on the above described property. Should the property owner fail to make all or any of the payments above described, the City may institute a foreclosure proceeding, or at its option, collect each annual payment through the equalized tax roll in the same manner as utilized for the collection of equalized taxes. Executed on this day of 12002 I ' CITY OF GRAND TERRACE By: Attest. Mayor, Dan Buchanan �- - Brenda Standfill, City Clerk � A ved t or�. By: Shawna Padilla John R. Harper, Ci y Attorney MA L. ATILANO� Imm.A 1255609 'n SAY PUBLIC-CALIFORNIA N n Bernardino County m.Expires March 2828,2 State of California ) )ss. County of San Bernardino ) On @00&L-- , before me, the undesigned, a Notary Public in and for said State, personafVy appeared 6ha wn& I_�L4In Ra(g I l lC'_ personally known to me to be the person(s)whose name`A) are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacity, and that by their signature on the instrument the person(s� or the entity upon behalf of which the person( acted, executed the instrument. EMMA L. ATILANO •WITNESS my ha and official seal N:-� Comm.t 1255609 NOTARY PUBLIC-CALIFORNIA N " San Bernardino County r My Comm.Expires March 28,20" (Notary Public r r r CIT Y - STAFF REPORT O GRAND TERR CCity Manager's Office 1� CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE.: September 12, 2002 SUBJECT: APPROPRIATION AND RESOLUTION - COST OF LIVING ADJUSTMENT FUNDING REQUIRED (X) NO FUNDING REQUIRED ( ) In the August 22, 2002 Closed Session, Council agreed to offer a 1.5%cost of living allowance (COLA)to the employees. The attached wage resolution has been revised to reflect this increase. STAFF RECOMMENDATION: STAFF RECOMMENDS COUNCIL APPROVE THE ATTACHED RESOLUTION WHICH INCORPORATES THE 1.5% INCREASE FOR EACH MINIMUM AND MAXIMUM AMOUNT FOR EACH CATEGORY OF EMPLOYEE. COUNCIL AGENDA ITEM N001 ,35 I RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION 2001-19 AND ADJUSTING THE SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE WHEREAS,the City Council of the City of Grand Terrace has determined the need to adjust the salary ranges for the positions contained in this resolution; I NOW THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DETERMINE,AND ORDER THE FOLLOWING: SECTION 1. Rescission -That Resolution No. 2001.19 is hereby rescinded in its entirety. SECTION 2.1 Classifications/Salary Ranges-That the following job classifications and salary ranges are hereby established for employees of the City of Grand Terrace, and said salary ranges shall be effective September 1, 2002. I ' SALARY RANGE TITLE Minimum Maximum City Manager $ 6,394.50 $ 8,526.00 Assistant City Manager $ 4,795.88 $ 6,394.50 i Finance Director $ 4,644.19 $ 6,192.26 Community Development Director $ 4,644.19 $ 6,192.26 Director of Building/Safety and Public Works $ 4,644.'19 $ 6,192.26 City Clerk I $ 3,627.33 $ 4,836.43 I , Associate Planner $ 3,376.91 $ 4,502.54 Executive Assistant $ 3,063.88 $ 4,085.17 i Assistant Planner ! $ 2,870.�37 $_ 3,827.16 Sr. Building/Safety Inspector $ 2,870.37 $ 3,827.16 I I Code Compliance Officer $ 2,751:16 $ 3,668.21 I I i ' I ! Resolution No. 2002- Page 2 SALARY RANGE TITLE Minimum Maximum Deputy City Clerk $ 2,720.49 $ 3,627.33 Management Information Systems Specialist $ 2,718.86 $ 3,625.14 Finance Assistant $ 2,520.50 $ 3,360.67 Management Analyst . $ 2,471:69 $ 3,295.58 Building/Safety Inspector $ 2,466.45 $ 3,288.60 Planning Technician $ 2,439.82 $ 3,253.09 Secretary $ 2,279.30 $ 3,039.07 Maintenance Crew Leader $ 2,279.30 $ 3,039.07 Building/Safety Technician $ 2,195.45 $ 2,927.26 Account Clerk $ 2,170.84 $ 2,894.46 i Maintenance Worker $ 2,123.34 $ 2,831.12 Clerk typist $ 8.12 $ 10.80 Crossing_Guard $ 7.25 $ 9.64 ADOPTED THIS 12th day of September 2002 r ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof. and of the City Council thereof. i J L Resolution 2002- Page 3 I I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution waIs introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 12th day of September, 2002, by the following vote: AYES. j NOES: ABSENT: I ; ABSTAIN: I I I i ' i City Clerk Approved as to form: I ' City Attorney i ; I I � I I i , I I RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION 2001-20 AND ADJUSTING THE SALARY'RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND•TERRACE CHILD CARE SERVICES WHEREAS,the City Council of the City of Grand Terrace has determined the need to adjust the salary ranges for the positions contained in this resolution; NOW THEREFORE,the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DETERMINE, AND ORDER THE FOLLOWING: SECTION 1. Recission-That Resolution No. 2001.20 is hereby rescinded in its entirety: SECTION 2. Classifications/Salary Ranges-That the following job classifications and salary ranges are hereby established for employees of the City of Grand Terrace, and said salary ranges shall be effective September 1, 2002. SALARY RANGE TITLE Minimum Maximum Director of Child Care Services $ 2,357.85 $ 3,879.66 School Age Coordinator $ 2,042.18 $ 3,070.38 Assistant Director $ 1,769.15 $ 2,664.38 Step A Step B Step C• Step D Step E Step F Lead Teacher $ 9.44 $ 9.92 $ 10.41 $ 10.93 $ 11.48 $ 12.06 Teacher $ 8.02 $ 8.42 $ 8.85 $ 9.30 $ 9.76 $ 10.25 Bookkeeper $ 7.55 $ 7.93 $ 8.32 $ 8.74 $ 9.18 $ 9.63 Teacher's Assistant $ 6.85 $ 7.20 $ 7.55 $ 7.93 $ 8.32 $ 8.74 Cook $ 6.85 $ 7.20, '$ 7.55 $ 7.93 $ 8.3Z $ 8.74 ADOPTED THIS 12th day of September, 2002 ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and and the City Council thereof. of the City Council thereof. r i Resolution 2002- Page 3 i I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution ways introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 12th day of September, 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: . City Clerk Approved as to form: , f � City Attorney) 1 I i p STAFF REPORT GRAND TERR C City Manager's Office CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: September'42, 2002 SUBJECT: CITY MANAGER ATTENDANCE AT THE ANNUAL INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOC. (ICMA) CONFERENCE IN PHILADELPHIA, SEPTEMBER 29 - OCTOBER 2, 2002 FUNDING REQUIRED (X ) NO FUNDING REQUIRED ( ) The ICMA annual conference is scheduled for September'29 - October 2, in Philadelphia. Staff is requesting authorization for City Manager Tom Schwab to attend. Funding for the �- expense is in the budget. STAFF RECOMMENDS: COUNCIL AUTHORIZE THE CITY MANAGER TO ATTEND THE ICMA ANNUAL - - CONFERENCE IN PHILADELPHIA, SEPTEMBER 29 - OCTOBER 2, 2002. COUNCIL AGENDA ITEM N0.13H DATE: August 29, 2002 W.O.# 12-2.1100 ( CIIMMG�1'I s?,m,'.ti ____ �Z.____- _„-� , _._.,,_: -_...T.. ,: .. -=ntt _ _ ,r :i� -•e v :N: - ."z_ r �' - .-r `i.-:�;.�;'.:: c%zii,= Xr=`.?;y��-r._�•• ri. �' ! it=,': -.s;•1.'-i-, -"' - ..r.�a:�'-:z':,-_-��-�--.:r-'i-.-:.,n;.�rgz*,�� ..-• `��z�n;_3z-��%<F.` "F.�,r.r'-<. sra-"ti�_; %•�'-'�'`��n- '� - ,{ e,4+1�'.','�ry.�=�.^''s's,.y�e:�..«'- .x. � _,��..7 :4..x- ---_�,�.��::_�:��- ��:�SrTAFFa:.�REP:OR�T�.—•�r�y.,N rFa�.� � T y �.c _a. � ^,�-' Tom. - `:•�7:�."..�,xf..zs;''+'ke:�'+ s. _=^='�:*''=�.��r_'�'=.c=�5,__ :""z`:is''�;��::;;z+?r�-�-'�''l` '_-'-=�"�- }. GRNnD TERRRC CRA( ) COUNCIL ITEM (X) MEETING DATE: September 12,2002 C� SUBJECT: Vacation of Offer of Dedication UGH Ho-10 FUNDING REQUIRED_ NO FUNDING REQUIRED XX DEPARTMENT OF ' UILDING & SAFETY, On September 22, 1994 the mayor signed the"City Council's Certificate"for Parcel Map No. PUBLIC WORKS 14685 after City Council acceptance of dedication for additional widening of Grand Terrace Road AND HOUSING and Barton Road designated as Lot "B"and Lot "C"and rejected dedication of Arliss Drive as a proposed street, designated as Lot "A"on said map. 22798 Barton Road Suite B The present owner of the property is requesting that City Council vacate the rejected offer of Lot Grand Terrace "A", thus allowing recordation of the required Record of Survey map for a lot line adjustment. California 92313-5295 Civic Center An offer of dedication for a cul-de-sac at the end of Arliss Drive was accepted by City Council (909) 825-3825 Fax (909) 825-3825 and signed by Mayor Pro TernLeeAnn Garcia on April 25, 2002. STAFF RECOMMENDS THAT THE CITY COUNCIL: 1. The City Council vacate the rejected offer of dedication shown as Lot"A"on Parcel Map No. 14685. COUNCIL. AGENDA ITEM N0� �� DATE: September 4,2002 W.O.# 12.639 �c0MMUNI�1" �u�r m�:K%;` "'l={%`.''K..':e�"-=�s •�=�` =�`.x-;.t,.;r,._��-,;-; .-`is^'"'�>�.��.�'=�_`:�_�.,.,£,;;,;;� ��•s,�v'jam;"- _ -� V 'a''s "''.,,;�K.� .a.y. :a��t�-:• w^�"^�'�.a�:; ,:_*.;-.��>..:ie=shy;- _ �:.�.-�;^s:: ,. �.'�'• fir,, ";N„ ,t� ��t M ' � j`.' .��i+�+.r.Ky,';��,2�� Y 4 _ �_µt .#�-•�•;sf��su�e;:,<y"�-a,t'c;-'�- '..., .e "�s� �k-.r:�:� - - -�'IM1�"r,��' �i ='��''a: ..3;�<..-..r-: :'zT�=,...ice'�%e :3:-�:v..�. ..z_�..r„�:-.-;^-�E-,..-:s:•.�-z �, .�.:s GRAND TERRPC CRA ( ) COUNCIL ITEM (X) MEETING DATE: September 12, 2002 � oU o�sv SUBJECT: Traffic Signals De Berry and Mt.Vernon GH K FUNDING REQUIRED XX NO FUNDING REQUIRED DEPARTMENT OF BUILDING & SAFETY, Funding will be reimbursed through Safe Routes to School (SR2S)program grant PUBLIC WORKS AND HOUSING Staff has requested and received a project number from Caltrans and authorization to proceed 22795 Barton Road with engineering for the traffic signal at Mt. Vernon and De Berry. Suite B Grand Terrace We have advertised for proposals and interviewed the firms, the following are the proposals California 92313-5295 received: Civic Center (909) 825-3825 Nolte Associates,Inc. $10,768.00 Fax (909) 825-7506 Korve Engineering $ 9,990.00 Lawrence S. Eisenhart $ 6,000.00 Willdan Engineers $ 5,500.00 STAFF RECOMMENDS THAT THE CITY COUNCIL: Award the Contract for the design of the signal project in the amount of$5,500.00 to Willdan Engineering. COUNCIL AGENDA ITEM NO. �� r a i �GCoMMUNl�� GRfifID TERRHC / � � -� _ -� .STAFF,REPO_ RT r' v OUGH 110Pco 1 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: September 12, 2002 DEPARTMENT OF ; BUILDING & SAFETY, FUNDS REQUESTED_ NO FUNDING REQUESTED X_ PUBLIC WORKS AND HOUSING SUBJECT: LFT Article 3 claim form for the BICYCLE AND PEDESTRIAN STAGING AREA 22795 Barton Road Suite B RECOMMENDATION: Approval Grand Terrace California 92313-5295 Civic Center (909).825-3825 BACKGROUND: Fax (909) 825-7506 On October'14;1999 City Council, approved Resolution 99-18 Authorizing the file and execution of the application for a grant for the Bicycle and Pedestrian Staging Area Project(TEA &TDA Article 3 Funds—SANBAG) for the sum of $227,500. On January 5, 2000 the City of Grand Terrace awarded this grant by SANBAG. On February 14, 2002 the total project cost of$418,844 was approved by a City Council and a contract was awarded to Ayala Construction (GTC-2002-04 Phase III Bicycle&Pedestrian Staging Areas, Ayala Construction) for the construction of six bicycle and pedestrian staging areas throughout the City_of Grand Terrace. The six staging areas are located at, Cage Park west of Main St. and Taylor St.,N.W. corner of Mt. Vernon Ave and Main St., S.E. corner of Mt Vernon and De Berry St. at Terrace Hills Middle School, Barton Rd. Civic Center entrance, N.W. corner of Barton Rd. and Grand Terrace Rd., and the easterly City limit on Barton Rd. The Project has reached its final stages of construction and is waiting the' scheduling of the final inspection by the Department of Building and Safety, Public Works and Housing and the filing of the claim with SANBAG for the reimbursement of expenditures related to the grant. The minimum local match according to SANBAG was $62,500. We have exceeded.that amount by more then $128,000. Currently the City of Grand Terrace has spent approximately$303,000 on this project with approximately$115,000 in outstanding and anticipated invoices. Approved projected cost $418,844 100% TDA,Article 3 (SB 821) $227,500 54% Local (Match) $191,344 46% RECOMMENDATION: r 1. Authorize Community Development staff to file a claim with SANBAG for the reimbursement of expenditures related to the Bicycle and Pedestrian Staging Area Project(TEA &TDA Article 3 Funds—SANBAG). P. COUNCIL AGENDA ITEM PIOe� CITY OF GRAND TERRACE Cf T Y OF GRAND TERRAG�, CRIME PREVENTION COMMITTEE AU-u 1 9 2002 Regular Meeting MINUTES , July 8, 2002 GITY 0 W The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Senior Center, Grand Terrace, California at 1800 hours. MEMBERS PRESENT: Chairperson Philomene Spisak, JoAnn Johnson, Vice Chairperson. Dottie Raborn and Richard Rollins. MEMBERS ABSENT: Claire McElwee and Lewis Neeb on vacations. CITY STAFF/SHERIFF'S DEPT None GUEST PRESENT: Bob Stewart, Citizen Patrol AGENDA: JoAnn Johnson made the motion to accept the agenda for the meeting as written. MINUTES: The minutes of the meeting of June 10, 2002 were distributed to the members present for their approval. Dottie Raborn made the motion to accept as written with JoAnn Johnson making the second. The motion carried unanimously. CORRESPONDENCE: The City Clerks Office had sent a memo advising the Committee that it was time to elect a Chairperson and Vice-Chairperson for the new period of office continuing until June 30, 2006. The members reappointed PlAomena Spisak as Chairperson and JoAnn Johnson as Vice Chairperson. BUDGET: Dottie Raborn reported that there was currently $6,585.76 balance in the Committee's budget for fiscal 2002-2003. UNFINISHED BUSINESS: There was no unfinished business to be discussed other than the continuing effort to recruit new regular member and two alternate members as required. NEW BUSINESS: l. It was emphatically declared that the committee should make further effort to have the money returned that was spent on hydraulic car jacks that had been returned . 2. The Committee discussed at length about having a reward system established for citizens who report any vandalism to City property or private property and that the CommitteeIhad funds in it's budget to pay COUNCIL AGENDA ITEM NO. �GnIV(A i I 4 ' rewards, if not the Citizen Patrol had funds that could be used. 3.1 A motion was made by Dick Rollins and seconded by Jo Ann Johnson for the Chairperson to prepare the Action. I MEMBER REPORTS: There were no individual reports from the members on any other pertinent information. It was reported for the months of May& June the Citizen Patrol had accumulated 593 hours of patrol time. I There being no further business to discuss the meeting was adjourned at 1915.houts. I Respectfully submitted f i RI CHARD ROLLIN S Recording Secretary I I I , I I I ' I I i � I \ 1 I I I I I I I I I I ' Iff I I I I I 1 ! I I DATE: September 5,2002 W.O.# 12.570 3^-;:°' ry,J.'_t•y,- ,i✓:e -SY,Y.,, - _ - -�";.',.;x.'�`_:- _ -��`-'. °'r•°+�5:;.�si s y('i _ "i.. y�'". :`sr v.,�uSITT,,-rR PORT V V r�, -��.a+e�~is2'- -v.�.3.�'=�;i,-- ..t. �S w`�< -_k-.�-� :._-•>�:�"-_-��`-'-'=a-"a.:�s__ _,"5 c _tt��s,-��'�;^';^'��: GRRfID TERRNC CRA O COUNCIL ITEM (X) MEETING DATE. September 12, 2002 �4�' UGH H S�V SUBJECT: Traffic Study Revision ^ 4U DEPARTMENT OF FUNDING REQUIRED_ NO FUNDING REQUIRED XX BUILDING & SAFETY. PUBLIC WORKS At the regular meeting of April 11, 2002 the City,Council adopted Ordinance No. 200 AND HOUSING pertaining to traffic speed zones within the City of Grand Terrace with the stipulation that Barton Road from Mt. Vernon Avenue to Preston Street and De Berry Street from Mt. 22795 Barton Road Vernon Avenue to'/a mile east of Observation Drive be restudied. Suite B Grand Terrace The surveys were to be completed within 90 days and would have been had there not been a California 92313-5295 mix up on which segment of Barton Road was to be restudied. However the end result is Civic Center more in keeping with the Council's wishes. The recommended speed limit has been reduced (909) 825-3825 from 45mph to 40mph from Mt. Vernon to the east city limits. A change in the speed zone on Fax (909) 825-7506 De Berry Street from Mt. Vernon Ave. to'A mile east of Observation Drive can not be supported at this time per'Craig S. Neustaedter, Registered Traffic Engineer. Following is a summary of the various speed zones as adopted by Ordinance No. 200. Sections underlined indicate a recommended change to the current ordinance. Adopted Recommended Barton Rd. from Michigan St. to Mt. Vernon Ave. 40 Barton Rd. from Mt. Vernon Ave. to Preston St. 45 40 Barton Rd. from Preston St. to East City Limits 45 40 De Berry St from Michigan St. to Mt. Vernon Ave. 35 `De Berry St. from Mt. Vernon Ave. to'/a mile e/o Observation Dr. 35 Palm Ave. from Honey Hill Drive to Barton Road 35 Main Street from Michigan Street to Mt. Vernon Avenue 40 Main Street from Mt. Vernon to'A mile east of Oriole Ave. 25 Michigan Street from Barton Road to Van Buren Avenue 35 Michigan Street from Van Buren Avenue to Main Street 35 Mt. Vernon Ave. from North City Limits to Barton Road 40 Mt. Vernon Ave. from Barton Road to Van Buren Ave. 35 Mt. Vernon Ave. from Van Buren Ave. to Main Street 35 Dos Rios Ave. from Palm Ave. to De Berry,Street 25 Van Buren Ave. from Michigan Street to Mt. Vernon Ave. 25 STAFF RECOMMENDS THAT THE CITY COUNCIL: 1. City Council conduct a public hearing. 2. Adopt the first reading of the ordinance for speed zoning as recommended in this report. COUNCIL AGENDA ITEM NW l� i ' I ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND' TERRACE, CALIFORNIA, AMENDING GRAND TERRACE MUNICIPAL CODE, CHAPTER :10.08, ESTABLISHING SPEED LIMITS FOR VARIOUS STREETS IN THE CITY OF GRAND TERRACE I WHEREAS,the City of Grand Terrace,through its Traffic Consultant,has conducted speed zone surveys on various City streets; and WHEREAS, the!City staff has evaluated traffic conditions and street hazards in each area; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: i Section 1. Section 10.08.010 is hereby amended to read as follows: "10.08.010 Barton Road,Mt. Vernon Avenue, DeBerry Street, Palm Avenue, Main Street, Michigan Street, Dos Rios Avenue and Van Buren Avenue - Findings. The City Council finds, pursuant to traffic and engineering studies conducted during 2002,that speed'limits on Barton Road, Mt. Vernon Avenue, DeBerry Street, Palm Avenue, Main Street and Michigan Street are hereby established to provide for the protection of the general public and to facilitate the orderly movement of traffic in a reasonable and safe manner." Section 2. Section .10.08.020 is hereby amended to read as follows: "10.08.020 Barton Road. DeBerry Street, Palm Avenue, Main Street, Michigan Street,Mt. Vernon Avenue Dos Rios Avenue and Van Buren Avenue -Limits Desiccated. The Prima Facie speed limits shall be as set forth in this section on those streets or parts of those streets designated as folllows when signs are erected given notice thereof: i A. Barton Road from Michigan Street to Mt. Vernon Avenue, 40 Miles Per Hour- B. Barton Road from Mt. Vernon Avenue to Preston Street, 46 Miles Per Hour; C. Barton Road from Preston Street to East City Limits, 40 Miles Per Hour; D. DeBerry Street from Michigan Street to Mt. Vernon Avenue, 35 Miles Per Dour- E. DeBerry Street from Mt. Vernon Avenue to 1/4 mile east of Observation Drive, 35 Miles Per Hour; F. Palm Avenue from Honey Hill Drive to Barton Road, 35 Miles Per Hour; G. Main Street from Michigan Street to Mt. Vernon Avenue, 40 Miles Per-Hour; H. Main Street from Mt. Vernon to 1/4 mile east of Oriole Avenue,25 Miles Per Hour; 1. Michigan Street from Barton Road to Van Buren Avenue, 3;5 Miles Per,Hour; I ' l I J. Michigan Street from Van Buren Avenue to Main Street, 35 Miles Per Hour; K. Mt. Vernon Avenue from North City Limits to Barton Road, 40 Miles Per Hour; L. Mt. Vernon Avenue from Barton Road to Van Buren Avenue, 35 Miles Per Hour; M. Mt. Vernon Avenue from Van Buren Avenue to Main Street, 35 Miles Per Hour; N. Dos Rios Avenue from Palm Avenue to DeBerry Street, 25 Miles Per Hour; O. Van Buren Avenue from Michigan Street to Mt. Vernon Avenue, 25 Miles Per Hour." Section 3. Posting. The City Clerk shall cause this Ordinance to be posted in three(3)public places within fifteen(15)days of its adoption, as designated for such purposes by the City Council. Section 4. First read at a regular meeting of the City Council of said City held on the 12`h day of September,2002 and finally adopted and ordered posted at a regular meeting of said City Council on the 261h day of September, 2002. Mayor of the City of Grand Terrace and of the City Council thereof. Attest: Brenda Stanfill, City Clerk I,Brenda Stanfill, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 261h day of September, 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City'Clerk Approved as to form: John Harper, City Attorney -2- RECEIVED TEP Sm AUG 1 2 2002 P:O. Box 18355 1 phone: 949 552 4357 Irvine CA 92623 DEPT.OF BUILDING SM-709494 4408 e-mail: tepirvine@earthlink.het mobile: 909 263 0383; August 4,,2002 - I To: Jerry.Glander, Building and Safety Director, City of Grand Terrace t From: Craig S. N1 ustaedter, P.E. (TR 1433) 1' Subject: Speed Zone Updates Per the direction of CityCouncil, I have completed updated engineering and traffic surveys for the following speed-zones in the City of Grand Terrace: Barton Road from Mount Vernon Avenue to Preston Street ' Barton Road.from Preston Street to East City Limits DeBerry Street from Mount Vernon Avenue to end of,street I Based on this most recent work, both speed zones on Barton.Road can be reduced from 45 ; mph to 40 mph. A change in the speed zone on DeBerry Street (35 mph) cannot be supported at this time. 1 I am transmitting the updated,engineering and traffic surveys for the two Barton Road j segments with this memo. In order for the updated speed zones to go; into effect; City j Council will,need to enact it by means of adopting an ordinance. In addition, the lupdated engineering and traffic surveys should be formally transmitted to the court of jurisdiction, ands the City should keep copies of the surveys as an official record. Please do not hesitate to contact me if I dan be of additional assistance concerning this ! matter. ! I i f Transportation Engineering and Planning, Inc.! i TEP Engineering'and Traffic Survey Summary For the City of Grand Terrace August 2002 Street: Barton Road Municipal Code Limits: Mount Vernon'Avenue to Preston Street This Survey Limits: Same PART I - PREVAILING SPEED (See Speed Zone Summary for Details) Date of Radar Survey: 08/01/2002 Date of Field Review: 02/04/2002 85th %tile: 46 Miles Per Hour Posted Limit: 40 Miles Per Hour Pace: 38 to 48 Miles Per Hour _Recommended Limit: 40 Miles Per Hour ,nets CVC, §515 n §235 n PART II - COLLISION RECORDS (See Collision Data for Detail) Duration of Study: 07/01/99 to 06/30/01 Property Damage: 13 Injury: 3 Fatals: Total Collisions: 16 PART III - HIGHWAY, TRAFFIC AND ROADSIDE CONDITIONS NOT READILY APPARENT TO THE DRIVER (Summarize Inventory. Use Reverse if Necessary. See Characteristics Inventory for Details) Highway: Traffic: 17600 vehicles per day (est) Roadside: Comments: PART IV - RECOMMENDATIONS Recommended Speed: 40 Miles Per Hour (If recommendation below 85th %tile state reasons.) High collision rate. ----- - - --- - - - - ------ - - - -- ---- - ---- - -- - - ,. City - 3rand Terrace --- --- -------- ----------- ------- - - _ _ Speed-Zone -_-- __ Street Characteristics Inventory Location: 2) Barton Rd. from Mt. Vernon Av. to Preston St ate: Z ��D Z By: - -:ngth-Z,6 25ft -' -.5 Mi.- --- Traffic Volume-- -- ---- - Land-Use- __ —___ _ _o rDirect Residential Access Fidth Ft. No. of School Xings © Urban ❑ Excessive Horizontal edian ❑ Yes El No School Pedestrian Traffic ❑ Rural Changes of Direction ❑ Excessive Vertical Chanc Width Ft. ❑ Heavy ❑ Residential _ of Direction Raised ❑ Painted ❑ Medium ® Commercial ❑ Other Conditions Not eometrics El Light ❑ Industrial Readily Apparent to Straight Pedestrian Traffic ❑ Open/Agriculture Motorist Curvilnear 0 Heavy N Side Dwellings Cul-de-sac ❑ Medium S Side Dwellings ccess ❑ Light Total Dwellings 1 tersections Parking Turnover N Side Businesses riveways ❑ Residential S Side Businesses 1 S they 0 Business - ------- -- - -- - - --- -- - - -��--- --- - ---- -- -- Total Businesses - chool Zones ;,� ❑ No Parking Meets Requirement of emarks ❑ No Stopping ❑ CVC § 515 ❑ CVC § 235 Remarks: ❑ None Remarks Remarks 08/02/2002 10:20 9099248604 COUNTS UNLIMITED INC PAGE 02 Ntt0l9I<plt0 {=zzYltsECYtStLtRl4ttlStII!!!'JtIIlSIIIIlII r Y Y V Y Y Y • Y r Y+ Y Y Y Y Y Y�Y Y• + / '� ::;,::�:�s��sa:as:ssrxs�rraSSLiiiviCi�sasssasssssa=s x x xxxxxxxxxxxx xx x x x xxxxxxxxxx x x x xxxxxx , X1 x xxxx x x X1 X - xi x L e x xxxxxxxxxxxx x x x xxxxxxxxxx x xxxxx xxxx x x x xx x x x' x x x cI I I 1XI x n 8 0 0 0 O O O O O O 0 0 0 0 0 0 t-- +O W O+W W P jr Q jp 0 O m V♦N O r+0 0+0 0 0 O O O O O O OR • • •PI O!9 • • • m m ;e o c Z C M m m m m m m a ' o a U N r ; �p 9 111 S m m on � g Citi � to m W �-24 w 3 X 1 ' I TEP Engineering and Traffic Survey Summary ; For the City of Grand Terrace July 2002 Street Barton Road Municipal Code Limits: Preston Street to ECL This Surve 'Limits: Same PART I -PREVAILING SPEED (See Speed Zone Summary for Details) 002 Date of Radar Survey: 07/11/2002 Date of Field Review' 02/04/2to 'e: 48 Miles Per Hour Posted Limit 45 Miles Per Hour Pace: 39 to 48 Miles Per How i5th /•il Recommended Limit: 40 Miles Per Hour Meets CVC §515 n §235 n f PART II -COLLISION RECORDS I� See Collision Data for Detail i Duration of Study. 07/01/99 to 06/30/01 Property Damage: 1 ' Injury: Fatals: Total Collisions: 1 PART III-HIGHWAY,TRAFFIC AND ROADSIDE CONDITIONS NOT READILY APPARENT TO THE DRIVE Reverse if NecessarySee Characteristics Inventoryfor Details ventory (Summarize In . Use R Highway: School crossing with restricted sight distance. i Traffic:' 12400 vehicles per day (est), Roadside: I ,' I i Comments: C I I I i I i PART IV -RECOMMENDATIONS Recommended Speed: 40 _ Miles Per Hour(If recommendation below 85th %tile state reasons.) School crossing with restricted sight distance. 1 � I � i � I I I I I I I I i ' I City of Grand Terrace Speed Zone Street Characteristics Inventory Location: 3) Barton Rd. from Preston St. to East City Limits ate: 2r q O Z BY: /l/ Land Use D rect Res dent a cows engthzs�- .6R MI. Traffic Volume Excessive Horizontal l idth .r ,�. Ft. No. of Schooi Xings 1 p Urban A Changes of Direction School Pedestrian Traffic 0 Rural �. Excessive Vertical Chan6 ledian ❑Yes � N0 ❑ Residential of Direction Width R. ❑ Heavy - - D Painted ❑ Medium ❑ Commercial ❑ Other Conditions Not i Raised Li Readily Apparent to � ght ❑ Industrial , isometrics. ❑Straight Motorist -Pedestrian Traffic open/Agriculture i Curvilnear ❑ Heavy R Side Dwellings - - Q Side Dwellings . 1 Cul-de-sac - �Medium - _ - .ccess ❑ Light Total Dwellings � s �' Parking Turnover tersection 1 Side Businesses Irivewe s '� ❑ Residential �j Side Businesses ' . y Total Businesses ether � Business ❑ No Parking, Meets Requirement of chool Zones Remarks: ❑ No Stopping ❑ CVC§ 515 � CVC §235 remarks ❑ None Remarks 5 i°"'�` "'„�,,.ki� Remarks ';wo 14aI Vvcr 6-I'L. V - P-Cw.Qp,,,, hO $wc �� LOCATION: BARTON RO D' NEAR: PRESTON-EAST CITY LIMITS 0mm ■■/■/■■■■/■■■■■■■■■■■■■■■■■�■■■� KEIIIIIIIIIIIIIIIIIIIIIIII WEATHER: SUNNY ■ illillmliffs ■o■0000■■meeve■Q®■eeeeeeeeeeee® . ------------ o■�� ■■■■■■■/■■■■■■/■■■■■■■■■■//■■■■o■ OD© ©©©■■■■■■■■■■■■Q©/■■■■■■■■■■■■■v 0:30 TO: 11:05 ■��0 Q/■■■/■■■t■■■■■Q■■■■■■■■■■■■■■■© EXISTING ■ �0 ■■■■■■■■/■■■■■■Q■/■�■■■■■■■■■■■a ■'T DO ©©©©©©■■■■/■■■■Q©©©■■■■■■■■■■■■� EMU" ■©DO ©■�■■■■■■■■■■■■Q©t■■■■■■■■■/■■t© ©o© ©©©■■t■■■■■■■■■Q©t■■s■tt■■■■■■■[� 1111M©0 ©©t■■t■■■t■t■■■Q©©©©©©■■■■■■■■■0 ■NUM ©©©■■■■■t■t■■■■■■t■■t■t■■■■■■■■© OVER PACE: 17 moo : ©©©■■■■■■■■■■■■Q©©■■/■■t■■■■■■■v moo ©�■■■■■■t■■■■■■Q©©■■■■■■■■■■■■■v ■®�s� ■�■■■■■■■■■■■t■Qtt■■■■■■■■/■■■■v ■NW0 ■■■■■■■■■■■■■■Q■■■■■■■■■■■■■■■0 m0= © ■■■■■■■■■t■■■■■■■■■■■■t■■■■t■aAVERAGE SPEED: 43 M.P.H. ■NWT ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■tt0 WNWM ■von■■ ©■■■■■■■■■■■■■■■■■■■■■■/■■■/■■■a GRAND TOTALS m�� t■t■■■■t■■■■t■/■t■■tt■■tt■tt■■■v :,. ORDINANCE NO. 2002- ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AMENDING THE REDEVELOPMENT PLAN, REVISED GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT. RECITALS A. In September, 1979, the City of Grand Terrace (the "City") and the Grand Terrace Redevelopment Agency (the "Agency") adopted a Redevelopment Plan for a portion of the City. The County of San Bernardino, (the "County"), the City and the Agency entered into an initial Settlement Agreement (Number 80-340) with respect to this Redevelopment Plan. B. In 1981, the City and the Agency adopted a revised redevelopment plan, bringing certain additional territory into the Project area, the Redevelopment Plan, Revised Grand Terrace Redevelopment Project. The City, Agency and County entered into a subsequent Settlement Agreement (Number 81-727) with respect to the Revised Redevelopment Plan. Both of the settlement agreements provide for a one hundred percent (100%) pass through of tax increment revenues to the affected taxing agencies; the County, the Riverside - Corona Resources Conservation District, the San Bernardino Flood Control District, the County of San Bernardino, on behalf of the County Library, the County of San Bernardino, on behalf of CSA No. 38, the County of San Bernardino, on behalf of the County of Superintendent of Schools. Colton Joint Unified School District and the Agency entered into a separate pass-through agreement. C. Among the provisions of the Revised Plan was the establishment of a tax increment Plan Limitation, as follows: "The portion of taxes divided and allocated to the Agency pursuant to paragraph (2) of this section shall not exceed an accumulative total of fifteen million dollars ($15,000,000), or if bonds are issued or reimbursement agreements are entered into with other public agencies, accumulative total of Seventy Million Dollars ($70,000,000)." At the time this provision was approved, it was intended that the Seventy Million Dollar ($70,000,000) Plan Limitation be net of the aforecited pass throughs. D. In addition to passing through taxing increment revenues to the affected taxing agencies, Settlement Agreement No. 81-727 proported to amend the Redevelopment Plan in ways which would have unintentionally substantially limited the Agency's financial powers, including its ability to issue bonds. 1 COUNCIL AGENDA ITEIVI NO. �� i E. In 1993, the Agency proposed to issue its $5,025,000 Community Redevelopment Agency of the City of;Grand Terrace, California, Community Redevelopment Project Area Refunding Tax Allocation Bonds, Series 1993A and its $8,750.000 Community Redevelopment Agency of the City of Grand Terrace, California, Community Redevelopment Project Area Taxable Allocation Bonds, Series 1993B, primarily to fund its low and moderate income housing obligation, to repay an interagency loan and to fund certain redevelopment activities. F. In order to allow the proposed bond issue and to provide certainty as to the Plan Limitation and other restrictions in Settlement Agreement No. 81-727, on May 13, 1993, the City and Agency approved, and on June 8, 1993, the County approved an Amended Settlement Agreement making certain changes to the prior Settlement Agreement No. 81'-727 and establishing the Plan Limitation at a level sufficient to repay the proposed indebtedness; that is Seventy Million Dollars ($70,000,000) net of pass throughs. G. As a result of a recent Attorney General Opinion, the language establishing the Agency's Plan Limitation has been rendered ambiguous and, if interpreted not to be net of pass throughs, would result in the Agency's inability to repay its outstanding bond indebtedness. It is therefore necessary to amend the subject language in order to cure any such ambiguity and to reflect the intent of the parties to the Amended Settlement Agreement. NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF,GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1 . The foregoing recitals are true and correct and are incorporated hereat as if set forth in full. Section 2. The language with regard to the plan limitation contained in V(A). of the Revised Redevelopment Plan is hereby amended to provide as follows: "The portion of taxes divided and allocated to the Agency pursuant to paragraph (2) of this section shall not exceed a cumulative total of Fifteen Million Dollars ($15,000,000) or; if Bonds are issued and reimbursement agreements are entered into with other public agencies, a cumulative total of Seventy Million Dollars ($70,000,000), being the net of total taxes allocated less taxes passed through, to affected taxing agencies pursuant to such reimbursement agreements." 1 i Passed, approved:and adopted on this _ day of , 2002. Mayor of the City of Grand Terrace and of the City Council thereof. ATTEST: i i City Clerk of the City of;Grand Terrace I � 2 1 \ I, Brenda Standfill, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City council of the City of Grand Terrace held on the day of , 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk of the City of Grand Terrace Approved as to Form: John Harper, City Attorney 3 RFIND TERR t Community Services Department Staff Report MEETING DATE: September 12, 2002 CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: Traffic Situation on the corner of Brentwood and Thames NO FUNDING REQUIRED (X) BACKGROUND At the August 22, 2002 meeting of the City Council, staff was directed to further investigate the traffic situation on the corner of Brentwood and Thames when the school day ends at Terrace View Elementary and the children leave the school grounds. Staff contacted the city's traffic engineer, Craig Neusteadter, and requested him to meet with the Terrace View Principal, Nora Neal. The topic of discussion was how to make the intersection at the corner of Thames and Brentwood safer for the children when school lets out at 2:30 p.m. All parties including Sheriff's Specialist, Tanya Cahill, have agreed on a plan of action and are recommending the following: -Add 40 ft of red striping to the east of the now the existing red striping adjacent to the crosswalk -Add 62ft of red striping to the NE corner of Thames and Brentwood (currently there is no striping) -Add 30 ft (in two 15ft additions) to the NW corner of Thames and Brentwood (currently there is some striping on this corner) -Adding a crosswalk at the intersection of Thames and Brentwood -Adding a sign stating "NO STOPPING IN THE INTERSECTION" to be located on Brentwood 15ft west of the STOP sign. Staff has contacted both residents that are affected by these proposed changes. The resident at 22753 has agreed to the changes, the resident at 22711 was not at home and was sent the attached letter. COUNCIL AGENDA ITEM NO. �� I i I I I 1 I RECOMMENDATION: I i 1 I I STAFF RECOMMENDS COUNCIL: I - TO ALLOW THE CITY TO PAINT RED ZONES WITH A TOTAL COMBINED LENGTH OF 132 FT. ON BRENTWOOD AND THE TWO CORNERS OF THAMES AND BRENTWOOD - ADDING A;CROSSWALK AT THE CORNER OF THAMES AND BRENTWOOD. - ADDING A SIGN STATING"NO STOPPING IN THE INTERSECTION" 15FT WEST OF THE STOP SIGN ON BRENTWOOD I , I I I I I I I I I I I I i I I I ' I i I ` I r . Community Services Department CIT Y 0 GROND TERR CE September 5, 2002 Dear Grand Terrace Resident, The city has been working with Terrace View Elementary, the Sheriff s Department, and our traffic engineer to make the corner of Thames and Brentwood safer when school lets out. A solution will be presented to city council at the September 12th meeting at city hall starting a 6 p.m. that will affect your property. An effort was made to contact all owners and visually show them the changes to the red striping for parking and the added crosswalk. Since you were not at home, please review this letter, if you have any questions or concerns you can contact me directly at 430-2226. The traffic engineer is requesting an additional 15ft of red striping on the east section of your corner and another 15ft on the north section of your corner. There still will be considerable parking space available for any cars that would want to park in front of or on the side of your home. A cross walk has been requested by the school to be painted on the street going east to west at the corner of Brentwood and Thames. This would not require any more red striping than what had been suggested by the engineer. The city, Terrace View, and the Sheriffs Department's goal is to increase the safety of the children leaving the school. We hope that you will agree with our proposal. If you have any questions or concerns, please contact me on or before the city council meeting. You are also welcomed to attend this meeting and provide your input. Sincerely, Steve Berry" \-�` Assistant City Manager 22795 Barton Road a Grand Terrace, California 92313-5295 ® (909) 824-6621 vZ.s�eA -as1`�` H ✓e"".�" /k '* 7. � 9,� ;/ /%a �. xr � F '� :�sw gs`n'`a f��°"l��sy,��,s/' v z ff✓�� ''�, ... H � �y �'Y''y`ry ;;� 's's' 7i? �`rt��,c{'`it''3. x icr - //� lf$ .;„' � •art '^ r '�' v "�'.``�'" ' f•` r � S� <N.n s F`:€ 5r✓✓ yF '� >+/.,3/ _ >/s/. sz'�i' -i. •� a lds{ G ..� � �` 5, •-£s'x"c�p � -,Yn a' . `s'" �'a.@/ � .� r r�r 'H�'/.,?M 6�y•U�S ZSm r a"k ' ;.6:> 5 ` /' ' l y✓rr � �'f ✓��sr.�a�`.��••�r✓r7s" 5 �y'a`�� .e'�i�.w€ s�r �t��q „' ` .✓:y.�x'"p�' S ` y. s_ ,/��'� '�''�Yfhy�' jY,y. 's6��yy�. �.r rr �� t�+> �s�': :;'r.. �.. 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R � � N.y` IBM Hill «..."fir• / % �� •y%�r/ 3 - �>. r I� „v / ' e, : .�<G` � '" " sss ��. % :�,��. s�j/,rl,;•:;gib, ' ' 's? :Y#'• � r�: :, �% r•.��i/l�� .ram '� ., •'b: �%`:: � Yf f�vf��" i` iH va �� _ s L ', - v ./�' � / �'�jyt c///'y/' �✓ /.S 5'�'Fj..c�i!'/. i y,F yl x. •i,:n: ,X:Y `a� � A., ke k 1n v. -?F• � H/�L H e�'3 r / '�� r�yx rX � nlsq'>'A�J/ ylf" y, lgrr��'r Xf�j�'•`�`/'y' r �H�,v-*.:yl�s �s• y -��''y�,fS' - 'v 'q� _s ��..:� '��,ro;�oim��a ->a'�': .k`a'l,Ly�� '��:?vr ` -:jC/ �'�%��/B�i�SS�;� :Ai�:: :<z=' .�..., k�s•'v Yr /. x:a•,�syy.�` ,r;�H y'�i •� rA.GE ;s,',sfs; //.7?""l,+/r""a... :•r; / -sv .:,, //:. ,:,, ,�i j/. .+ w� iAT,fs"'/i /yam n.x,�vyx ;yy `% ,v//;,��i �r% r/'. /�r' 2�.��' �ys. rlJ•. 4' /€ ;..�„ F.-.. fy�. 4 b(� � sy/�•'%i c ;'�:. / I/�I// y�f �' y4��` yy"��"�/ r/r :•.t�'+1$ :�.�_ , % n i r�� q%t��yyY//.}�f�i)F :>� '� / ., �1'.t/5a.1,._// �r/.��/��/ PAR Y �/��yl/ b/ s`"�l y,�"+'y,!''a`py*✓ e/ YVO,• :2: 1 .k; /'g'vf,,. '• Y "W/,Y/ r '�j`k py i '- .r %/ gy 4 YA /,- �a a � , �. �_.'�.'' .,. •-:r�i✓yi:Y//9€."i///.r.'• ...,.. .„ x .„,:». •.�:x»v� �.",':., ....: s. ��>�j� �f.•' c1Ty . N EIC Community Services Department' Staff Report MEETING DATE: September 12, 2002 CRA ITEM ( ) COUNCIL ITEM (X) J SUBJECT: Emergency Operations Committee (EOC) Update NO FUNDING REQUIRED (X) Staff was directed by city council to prepare a report on the EOC Committee. Background: In 1998, The City of Grand Terrace prepared an emergency operations plan to ensure the most effective and economical allocation of resources for the protection of the community in a time of emergency. The plan establishes the emergency organization, assigns tasks, specifies policies, and general procedures, and provides for coordination of planning efforts of the various emergency staff and service elements utilizing the Standardized Emergency Management System (SEMS). The Emergency Operations Committee was established by the council as a volunteer committee to assist and expand the city's capability to react in emergency situations. EOC Responsibilities: 1. To select from among their members a Chairman and a Vice-Chairman. 2. To adopt rules and policies which will guide them in carrying out their responsibilities. 3. To promote an informed public capable of a self-sustaining response to emergency situations. 4. To educate potential victims how to better protect themselves, their families, and their property. 5. To assist the City Emergency Services Director and the COUNCIL AGENDA ITEM N01 �� i � � I Emergency Services Coordinator in the development of this City's Emergency Operations Plan, warning system, emergency shelter system, and communications system. 6. To make reportsiand recommendations to the City Council as an advisory Committee and to keep minutes of committee proceedings. 7. To perform such other tasks as the City Council may refer to this committee. In the past year and 'a half the EOC membership shrank from 6 members and one city liaison to 3 members and 2 city liaisons. A few of the members moved out of town and one recently died. I I The EOC is in a membership search and there are three prospective members, Joe Ramos, Rex Pouter, and Dottie.Raeburn that are considering joining. The EOC has reque Ited various emergency personnel to join the committee and participate in training the members and city staff. Although this recruitment effort was 1. not successful it did shift the energy of the committee to seek training opportunities out { in the field. I ' For the next 6 months, the EOC will be in a training mode. The next!scheduled EOC meeting is to be held September 10`'at the Grand Terrace Fire Station. Captain Lansing has invited San Bernardino County EOC administrators to train the committee on the larger EOC emergency plan in addition to the local fire station's emergency I program. i I Future training locations are to include Riverside Highland Water, Southern California I ! Edison, California Aqueduct, and Loma Linda Hospital among others. Once these trainings;are complete, the committee expects to hold local training sessions with city staff, interested residents, and city council. I I I RECOMMENDATION NONE I i i i I � II I ' - i RAND TERM C Community Services Department Staff Report MEETING DATE: September 12, 2002 CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: Contract with the Grand Terrace Chamber of Commerce FUNDING REQUIRED (X) BACKGROUND The City of Grand Terrace, through the City Clerk's Department, maintains a city calendar that is printed in the Blue Mountain Outlook and can be accessed on the city website www.cityofgrandterrace.org The calendar is mainly siatus quo with regular council meeting dates, committee meeting dates, and major city events. A few local organizations call and submit their event dates to the City Clerk's Department. Community Services has been working on the idea of developing a Community Calendar that would include the all items from the city calendar and aggressively seek out, on a monthly basis, events from the many non-profit community groups in Grand Terrace. The goal was to become the de facto calendar for residents and to be used as a planning tool for groups so as to not double book events with other groups. The Community Calendar would be promoted in the Blue Mountain Outlook, on the Chamber of Commerce website www.gtchamber.com and be linked to the city's website. This concept was brought to the Grand Terrace Chamber of Commerce back in June for consideration. The chamber works with many civic groups and would be a natural to spearhead such a program. Many local chambers perform functions for their city under contracts. The City of Riverside has several contracts with their local chamber to provide services including the community calendar, the travel and convention bureau, and the Keep Riverside Clean and Beautiful Program. The city has been in negotiations over the past few months on this contract. Attached is the contract that was approved by the chamber board on September 4, 2002. Key components of the contract include: -30 day termination notice by either party for any reason without penalties -A 30 day timeline to develop and implement the calendar program COUNCIL AGENDA ITEM NO. J i I ' I , -An aggressive calling/contact program to update event activity RECOMMENDATION Staff recommends awarding the contract to develop and maintain the Grand Terrace Community Calendar to the Grand Terrace Chamber of Commerce. 1 r I i i Monthly Community Contract 19 Ilk Grand Terrace Area Chamber of Commerce and the City of Grand Terrace id This agreement is made and entered.into, on the first day of September by and.between the Grand Terrace-Area Chamber of Commerce referred to as the "Chamber" and the City of Grand Terrace hereafter referred as the "City" for the 'nd purpose of the "Chamber" handling a community calendar for the "City" the Terrace chamber will contact the following service organizations, churches, schools and Area all sport teams either by one or more of the following, phone, fax, e-mail or letter Chamber to inform them of this new service being provided. The chamber will tell them of f how they can check dates for events locally. Then the chamber will contact them Commerce monthly or bimonthly to see what if any-new events are planned or taking place. The information received from these organizations will be put into the calendar of Blue Mountain Outlook published monthly by the chamber, and the chamber will provide a full page for the community calendar in the chambers' section of the newsletter and on the Chambers web page. The chambers web master will see that all events are updated on the web page weekly. The chamber will see that the city receives the information to be added to the city's web-page, and on the 21900 community access channel. This is a free service to all non profit organizations. u- -ton Road For this service the city will pay to the chamber $500.00 per month, and due by to 102 the 10th of each month. Grand The organizations are to contact the chamber prior to scheduling an event Terrace to see if the date they wish to is open or if another organization has something California similar planned close to that date, this way they will not overlap their fund-raising 92313-5054 events with other organizations or have too many events going on close together. The following are the organizations the chamber will contact.- The City of Grand Terrace Grand Terrace Lions Club Grand Terrace Woman's Club Colton Parks & Recreation Toastmasters of Grand Terrace Friends of the Library Grand Terrace Republic Woman Boy Scour Troops In Grand Terrace Girl Scout Troops in Grand Terrace Grand Terrace Child Care Services (909) Grand Terrace Elementary School Terrace View Elementary School 783.3581 Grand Terrace Seniors Terrace Middle School Colton High School Keystone Schools Azure Adventist School Grand View Baptist Church Terrace Baptist Church Free-way Baptist Church Fax Christ the Redeemer Catholic Church Grand Terrace Assembly of God (909) Korean Adventist Church Calvary Church of Grand Terrace Grand Terrace Little League Grand Terrace Soccer 370.2906 Grand Terrace Football _ Grand Terrace Basketball Historical & Cultural Committee Emergency Operations Committee Citizens Patrol The Grand Terrace Elementa�ry PTA The Terrace View Elementary PTA The Terrace Hill Middle School PTA 4 H Club �. Grand Terrace.Fire Department Grand Terrace Sheriff Community Officer j The Chamber will have the calendar ready within thirty (30)11 days. Either" party cahiterminate this contract with a thirty (30) day notice. This' contract will Grand run through the fiscal year ending June 30, 2003 j { Terrace { Area I Chamber of } 4 Commerce Date I 1 I 21900_ l Barton Road The City.of Grand Terrace Suite 102 Steve Berry Grand Assistant (City Manager I ' Terrace City of Grand Terrace' (909) 43012226 California (909) 78317629 FAX 92313-5054 I. i Grand`Terrace Area Chamber of Commerce ' Sid R. Bai;ley, President (909) ' 783.3581 I ' Fax (909) 370.2906 1