11/13/2002 FILE -"COPY,
ff CITY
U
Nzet+l)7ERR cE November, 2002
Z
22795 Barton Road
Grand Terrace
California 92313-5295
Civic Center
(909)824-6621
Fax(909)783-7629
Fax•(909)783.2600 CITY OF GRAND TERRACE
Dan Buchanan
Mayor, CRA/CITY COUNCIL
Lee Ann Garcia
Mayor I jPro Tern REGULAR MEETINGS
Herman Hilkey
DonLarkin `2ND AND 4TH Thursday's - 640 00 p.m. ,
Mai'yctta Ferre
Council Members - -
Thomas I Schwab
City Manager
Council Chambers
Grand Terrace Civic Center
22795 Barton Road
-5295:
Grand Terrace, CA 92313
CITY OF GRAND TERRACE
COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS NOVEMBER 13, 2002
GRAND TERRACE CIVIC CENTER 6:00 P.M.
22795 Barton Road
.............. ........
8W.—UT j 11L � �JES, C ,0,' 19 THJ) IT, --,A, .T, F'-.,. ,Y
_,T1IE-tITY'0'1F GRAND TERRAtiC OM U
, ' SSISTXCE,'TOT., TICIP.A
_ jM;, zw'r 4T HE
REQUIRECITYXLE
-Sp A4 66!t;AZLEAT48.HQURSPRI6;=MEETING
S, .
'RE t.b.',.ADI)RE$S�'�-THE'CITY-,COUN.CIL,".'�DURIN.G,,TIMME-E�TING,'OT-BE-9:��,.,T-HAN�-�UNDEM�P,.0
'I VOU-DESI
SE: LE'A T,-,T1IK-,;
'C'bMMENT,,:YOU,-AREASYigED.,,TO,,', A COMPEETh............1UE, T, §p
`:RPQ,; 'ST,--
EAK,
ENTRANCE AND,PRESENT.I'T,"TO:THkcITYPfEkki,S , WitK,t. E....D...
U,PONJY,T MAYOWWTr T'�XPPR? ......
-THE. OPRIATE
Call to Order-
Invocation-
Pledge of Allegiance-
Roll Call-
STAFF COUNCIL
AGENDA ITEMS RECOMMENDATION ACTION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 10-24-2002 Minutes -Approve
2. Combined Cash and Investments Treasury Report for Quarter Approve
Ended September 30,2002
3. Closed Session-Real Estate Negotiations,22208 Carhart
4. ,Closed Session-Real Estate Negotiations,APN#1 167-261-01
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL MEETING
1. Items to Delete
2. SPECIAL PRESENTATIONS
A. Halloween Haunt Report
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine'and
noncontroversial. They will be acted upon by the Council at one time
without discussion. Any Council Member,Staff Member,or Citizen
may request removal of an item from the Consent Calendar for
discussion.
A. Approval of Check Register Dated November 14,2002 Approve
B. Ratify 11-13-2002 CRA Action
' 1
' I
COUNCIL AGENDA
11-13-2002 PAGE 2 OF 2
1
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
C. Waive Full Reading of Ordinances on Agenda I
D. Approval of 10-24-2002 Minutes Approve
E. Travel Authorization for City Clerk New Law and Election Approve
Seminar in Monterey,December 11-13th
F. Combined Cash and Investments Treasury Report for Approve
Quarter ended September 30,2002
G. Vehicle Parking on Newport Avenue Approve j
H. Conceptual Master Plan:Design Services for Petta Park Approve
i
4. PUBLIC COMMENT
5. ORAL REPORTS
A. Committee Reports
1. Historical&Cultural Activities Committee +
a. Minutes of October 2,2002 Accept
2. Emergency Operations Committee
a. Minutes of November 4,2002 Accept j
i
B. Council Reports
I
6. PUBLIC HEARINGS 1
A. Bicycle Transportation Plan/Resolution in Support of a Continue Public Hearing
Grant Application for a"Priority-One"Bike Lane Route Approve Resolution {
I
7. UNFINISHED BUSINESS-.None
8. NEW BUSINESS
A. California JPIA Workers' Compensation Program Approve
B. Legislative Update
I
9. CLOSED SESSION
I
ADJOURN
i
i
i
THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD
ON THURSDAY,DECEMBER 12,2002.
............ . ... ...................................................
AGENDA ITEM REQUESTS FOR THE 12-12-2002 MEETING
MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S
OFFICE BY NOON 12-05-2002.'
I
' I
� I
i I I I
I I I
PENDING O R A APPROVAL.
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING- OCTOBER 24, 2002
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in
the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,
on October 24, 2002 at 6:00 p.m.
L1
PRESENT: Dan Buchanan, Chairman
Lee Ann Garcia, Vice-Chairman
Herman Hilkey, Agency Member
Maryetta Ferre, Agency Member
Tom Schwab,Executive Director
Steve Berry, Assistant City Manager
Brenda Stanfill, City Clerk
Larry Ronnow, Finance Director
Jerry Glander,Building& Safety Director
Gary Koontz, Community Development Director
Lt. Guerra, Sheriff's Department
ABSENT: Don Larkin, Agency Member
John Harper, City Attorney
APPROVAL OF 10-10-2002 MINUTES
CRA-2002-47 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER
FERRE, CARRIED 4-0-1-0 (AGENCY MEMBER LARKIN WAS ABSENT), to
approve the October 10, 2002 Community Redevelopment Agency Minutes.
Chairman Buchanan adj ourned the Community Redevelopment Agency Meeting at 6:05 p.m.until
the next CRA/City Council Meeting scheduled to be held on Thursday,November 14,2002 at 6:00
p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
CRA AGENDA ITEM NO.
CRA of the CITY OF GRAND TERRACE
-ince. - pDarfimth
en-, J"
O
ROND TERR
CRA ITEM(X) COUNCIL ITEM MEETING DATE:NovemberX 2002
AGENDA ITEM
SUBJECT: COMBINED CASH AND INVESTMENTS TREASURY REPORT FOR
QUARTER ENDED SEPTEMBER 30, 2002
FUNDING REQUIRED
NO FUNDING REQUIRED XX
The CRA and City are required to present quarterly investment reports to their governing boards
in accordance with Government Code Section 53646 (b)(1)...(3). The report would include all
moneys held by the Agency or City and all moneys held by third parties that belong to the
Agency or City with the exception of any pension or deferred compensation moneys.
This code section requires that:
1) Report must be produced 50 days after end of quarter,
2) Report must comment on compliance with investment policy,
3)Report must comment if agency has ability to meet expenditures for next six months
4)Report must include a description of the investment, type of investment, issuer,
investment pool or program information, date of maturity and amount invested,
5) Report must include book value and current market value of each investment,
6)Report must indicate source of the market valuation.
CRA AGENDA ITEM NO.
1
I '
I
� t
CRA of the CITY OF GRAND TERRACE
Page 2
I
The CRA and City engaged the consulting division of Vavrinek, Trine, Day and
Company, Certified Public Accountants and Consultants (VTD), to assist the agencies in
preparation of a combined investment report. The scope of their work includes a review of
the quarterly investment statements and bank statements, a compliance review with the
investment policy and government code, obtaining market valuations and preparing the report.
Staff would like to continue with investment reporting assistance from VTD as long as the State
continues funding reimbursement for this line item.
I
Staff welcomes,any questions or comments from the Agency Board.
Staff Recommends'that the Akency Board:
Accept the Combined Cash and Investments Treasury.Report for the
Quarter Ended September 30, 2002.
I ;
j
I ,
I
1
I
1 I
t
I '
i
I
j
I ,
I I
r'ie:,N.:d dui a a 7 V
` COU,Cll APB
vchlist Voucher List Page: 1
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
CHECK REGISTER DATED NOVEMBER 14, 2002
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
14011 10/25/2002 010134 ESCROW STREET 102502 Deposit on 22268 Van Buren
32-600-204-000-000 1,000.00
Total : 1,000.00
50739 10/17/2002 005702 PUBLIC EMPLOYEES RETIREMENT 101102 PERS FOR PAYROLL END 10/11/02
10-022-62-00 4,484.18
Total : 4,484.18
50740 10/18/2002 004550 EXPANETS INC. 101802 EXPANETS
10-190-246-000-000 1,640.25
Total : 1,640.25
50741 10/18/2002 006298 ROAD WORKS INC. 101402 Traffic Control Cert.-Torres/Montano
10-180-270-000-000 180.00
Total : 180.00
50742 10/18/2002 002906 G.T. CHILD CARE CENTER 101802 JULY,AUG &SEPT. CHILD CARE BENEFITS
10=022-63-00 953.69
Total : 953.69
50743 10/22/2002 010129 NORTHWEST CHRISTMAS TREES 102102 Pumpkin Patch fundraiser
0 23-200-14-00 183.00
® Total : 183.00
a
Z0744 10/22/2002 006597 SCHOLASTIC BOOK FAIRS 101702 Bookfair-child care
0 23-200-14-00 805.83
Total : 805.83
00745 10/28/2002 001876 CONDOR, DIANA 102802 Cafeteria balance at 9/13/02-separation
M 10-022-63-00 784.00
® -
Total : - 784.00
)*50746 10/29/2002 006285 RIVERSIDE HIGHLAND WATER CO Sept/Oct Sept./Oct water usage/fees
M
- J
Page: 1
vchlist Voucher List Page: 2
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
50746 10/29/2002 006285 RIVERSIDE HIGHLAND WATER CO (Continued)
10-450-238-000-000 7,355.76
10-190-238-000-000 571.52
10-440-238-000-000 119.18
10-805-238-000-000 184.5.1 _----
---- ------- --- - - -
- ---------------- - --
26-601-239-000-000 44.82
26-600-239-000-000 376.38
34-700-710-000-000 9.08
34-700-709-000-000 9.08
34-700-771-000-000 22.40
34-700.7-769-000-000 19.39 - --
34-700-767-000-000 66.17
34-700-775-000-000 44.23
34-700-750-000-000 31.48
Total : 8,854.00
50747 10/30/2002 005529 PACIFIC BELL Oct. 2002 Phone charges-October
10-190-235-000-000 1.68
10-450-235-000-000. 53.91
10-440-235-000-000 16.03
Total : 71.62
50748 ---10/31/2002 001206 -----ARROWHEAD CREDIT UNION- 100902 Oct. VISA-Bill
Page: 2
� 1
vchlist 4oucher List Page: 3
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
50748 10/31/2002 001206 ARROWHEAD CREDIT UNION (Continued)
23-200-63-00 24.10
23-200-64-00 183.05
10-110-270-000-000 2,245.87
10-120-270-000-000 278.67
10-180,-218-000-000 659.41
10-180-246-000-000 154.36
10-180-270-000-000 679.86
10-180-272-000-000 82.34
10-190-220-000-000 186.37
10-380-268-000-000 129.30
10-440-223-000-000 79.71
10-450-246-000-000 268.78
32-200-210-000-000 23.90
34-400-246-000-000 18.21
34-700-780-000-000 16.66
34-800-218-000-000 602.91
34-800-268-000-000 150.85
Total : 5,784.35
50749 10/31/2002 005702 PUBLIC EMPLOYEES RETIREMENT 102502 PERS FOR PAYROLL END 10/25/02
10-022-62-00 4,296.11
Total : 4,296.11
50750 11/4/2002 010133 KOONTZ, GARY 111202 BIRTHDAY BONUS
34-400-1.10-000-000 5.00
32-370-110-000-000 15.00
10-370-110-000-000 30.00
Total : 50.00
50751 11/4/2002 010132 CISNEROS, SHEILA 110702 BIRTHDAY BONUS
10-440-110-000-000 50.00
Total : 50.00
50752 11/4/2002 001907 COSTCO#478 102120021701 CHILD CARE SUPPLIES
10-440-220-000-000 26.76
Total : 26.76
Page: 3
vchlist Voucher List Page: 4
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
50753 11/4/2002 001907 COSTCO#478 478210016817 CHILD CARE SUPPLIES
10-440-220-000-000 28.23
Total : 28.23
50754 11/5/2002 004587 MANAGED HEALTH NETWORK 110102 MANAGED HEALTH NETWORK
-------------
- ---- - -- ------
- -^ - -- - - - -— -- -- - 1-0-120-142-000-000 23.82
10-125-142-000-000 23.82
10-140-142-000-000 35.73
10-172-142-000-000 5.96
10-175-142-000-000 4.76
10-180-142-000-000 35.74
37 10- 0-142-000-000 16.68
10-380-142-000-000 11.91
10-440-142-000-000 321.57
10-450-142-000-000 11.91
21-572-142-000-000 11.90
32-370-142-000-000 4.76
34-400-142-000-000 51.21
34-800-142-000-000 23.82
Total : 583.59
50755 11/5/2002 005452 PACIFICARE OF CALIFORNIA 1100102 PACIFICARE HEALTH INS
Page: 4
vchlist _ ¢her List Page: 5
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
50755 11/5/2002 005452 PACIFICARE OF CALIFORNIA (Continued)
10-120-142-000-000 427.48
10-125-142-000-000 378.30
10-140-142-000-000 1,285.80
10-172-142-000-000 162.96
10-175-142-000-000 130.36
10-180-142-000-000 592.04
10-370-142-000-000 390.78
10-380-142-000-000 213.74
10-440-142-000-000 427.48
10-450-142-000-000 189.15
21-572-142-000-000 213.74
32-370-142-000-000 111.65
34-400-142-000-000 1,030.95
34-800-142-000-000 166.53
10-022-61-00 380.27
10-022-63=00 6,522.19
Total : 12,623.42
50756 11/5/2002 006772 STANDARD INSURANCE COMPANY std STANDARD INS- LIFE AND DISABILITY
10-120-142-000-000 13.00
10-125A 42-000-000 13.00
10-140-142-000-000 19.50
10-172-142-000-000 3.26
10-175-142-000-000 2.60
10-180-142-000-000 18.88
10-370-142-000-000 9.10
10-380-142-000-000 6.50
10-440-142-000-000 83.25
10-450-142-000-000 6.50
21-572A 42-000-000 5.87
32-370-142-000-000 2.60
34-400-142-000-000 25.44
34-800-142-000-000 10.50
10.-022-63-00 1,236.31
Total : 1,456.31
Page: 5
vchlist Voucher List Page: 6
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
50757 11/5/2002 006782 STATE COMPENSATION INS.FUND WC WORKMANS COMP
10-120-143-000-000 441.35
10-125-143-000-000 115.20
10-140-143-000-000 181.38
10-172-143-000-000 _ 73.90
- --- ---- -------
- 10=175-143=000=000- 59.12
10-180-143-000-000 1,168.75
10-370-143-000-000 203.89
10-380-143-000-000 35.27
10-440-143-000-000 2,604.81
10-450-143-000-000 368.31
17-910-143-000-000 90.77
21-572-143-000-000 430.75
32-370-143-000-000 80.24
34-400-143-000-000 582.70
34-800-143-000-000 161.63
34-400-143-000-000 194.15
10-110-143-000-000 10.77 .
32-200-143-000-000 6.46
Total : 6,809.45
50758 11/5/2002 003420 INLAND COUNTIES INSURANCE SVCS 110102 INLAND COUNTIES
-10-022-63-00- 895.02
- - -- - Total : 895.02
50759 11/5/2002 004632 METLIFE 110102 MET LIFE FOR NOV 02
10-022-63-00 219.00
---- --- — — -----Total:-- 219:00 -
50760 11/5/2002 001038 VERIZON WIRELESS-LA Ia4778500101 Sept/Oct CELL SERV-child care
10-440-235-000-000 84.96
Total : 84.96
50761 11/6/2002 006315 ROLLINS, RICHARD 103102 Oct. Open/Close/Clean Parks
10-450-245-000-000 1,131.50
Total : 1,131.50
50762 11/7/2002 006720 SO.CA.EDISON COMPANY Oct2002 Electricity-city facilities/siqnals
-- page: 6
vchlist \° _,-;her List Page: 7
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
50762 11/7/2002 006720 SO.CA.EDISON COMPANY (Continued)
10-450-238-000-000 1,208.24
10-190-238-000-000 2,487.17
16-510-238-000-000 617.09
34-400-238-000-000 87.10
10-175-238-000-000 31.68
10-172-238-000-000 39.60
34-700-771-000-000 1.50
15-500-601-000-000 18.09
34-700-775-000-000 12.04
10-805-238-000-000 801.41
10-440-238-000-000 929.00
Total : 6,232.92
50763 11/14/2002 010019 5 POINT AUTO SERVICE 4086 Tune-up 95 Toyota E995717
10-180-272-000-000 39.95
Total : 39.05
50764 11/14/2002 001040 ADDINGTON, MATTHEW Oct. 2002 Oct. Planninq Commission Stipend
10-801-120-000-000 50.00
Total : 50.00
50765 11/14/2002 001045 ADVANCED COPY SYSTEMS 004506 Annual child care copier serv. contract
10-440-228-000-000 350.00
Total : 350.00
50766 11/14/2002 001152 AMERICAN FUND RAISING COMPANY 110402 Fund Raiser
23-200-14-00 795:60
Total : 795.60
50767 11/14/2002 010119 AON, INC 4877/4878 ASBESTOS REMOVAL AND DEMO
34-700-777-000-000 890.00
34-700-780-000-000 1,350.00
Total : 2,240.00
50768 11/14/2002 010063 BALLOON TEAM PROMOTIONS 100102 Jazz concert balloons 9/24/02
23-200-63-00 103.87
Page: 7
vchlist Voucher List Page: 8
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
50768 11/14/2002 010063 BALLOON TEAM PROMOTIONS (Continued) Total : 103.87
50769 11/14/2002 001385 BASKETS AHH...LA CART 794 Halloween Haunt Gift Baskets
23-200-64-00 69.50
Total : 69.50
- ----- ---- ---- ------- --
------50770 11/14%2002 001456 BOISE CA- -S--CADE OFFICE PROD S 011156 Office supplies
10-140-210-000-000 5.30
011280 Laser Label Index tabs
10-140-210-000-000 53.46-
166760 Office supplies
10-120-210-000-000 62.50'
177556 Office supplies
10-808-246-000-000 9.58
�I O1 210354 Office Supplies
10-140=210-00 12.79
V 10-190-21 0-000 61.28
220314 Laser Is
40-210-000-000 19.20
254753 Office supplies
10-180-210-000-000 61.76
927 4 Printer cartridges
- 10-180-210-000-000 76.02'
Total : 511.89
50771 11/14/2002 001713 CA. DEPT. OF TRANSPORTATION 161930 1215 Fwy signals energy& maint
16-510-238-000-000 81.96
---- --------------
- --- — - Total : 81.96
50772 11/14/2002 010130 CERTIFIED LABORATORIES 709040 Mower Oil
10-450-246-000-000 =_ 140.60
Total : 140.60
50773 11/14/2002 001532 CNA SURETY 060169076652 Fin./Profess. Risk-Stanfill 12/10/02
10-190-260-000-000 175.00
Total : 175.00
P-age=-8
i
C,
vchlist %;;wzher List Page: 9
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
50774 11/14/2002 001840 COLTON, CITY OF 110402 WASTEWATER TREATMENT SERVICES
21-570-802-000-000 159,170.97
Total : 159,170.97
50775 11/14/2002 001867 COMMERCIAL LANDSCAPE SUPPLY 116951 MAINTENANCE SUPPLIES
10-450-245-000-000 241.35
Total : 241.35
50776 11/14/2002 010108 COMMUNITY WORKS DESIGN GROUP 6394 RENOVATION OF RICHARD ROLLINS PARK
32-200-722-000-000 66.34
Total : 66.34
50777 11/14/2002 010086 COMSTOCK, TOM Oct. 2002 Oct. Planning Commission Stipend
10-801-120-000-000 50.00
Total : 50.00
50778 11/14/2002 001907 COSTCO#478 110120022100 FOOD SUPPLIES
10-440-228-000-000 26.38
10-440-220-000-000 31.90
Total : 58.28
50779 11/14/2002 001930 DAILY JOURNAL CORPORATION B451230 LEGAL ADVERTISING
10-125-230-000-000 139.08
B451626 PUBLICATION OF PUBLIC NOTICES IN SUN
10-370-230-000-000 71.25
B453894 LEGAL ADVERTISING
10-125-230-000-000 236.25
Total : 446.58
50780 11/14/2002 001937 DANKA OFFICE IMAGING COMPANY 72098057 SEPT. DANKA COPIER FEES
10-172-246-000-000 20.66
10-175-246-000-000 25.83
34-400-246-000-000 56.81
Total : 103.30
50781 11/14/2002 001942 DATA TICKET INC. 6834 PROCESS PARKING TICKETS
10-140-255-000-000 100.00
Page: 9
vchlist Voucher List Page: 10
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
50781 11/14/2002 001942 DATA TICKET INC. (Continued) Total : 100.00
50782 11/14/2002 002025 DIEHL EVANS &COMPANY LLP 102202 12/11/02 Gov't Tax Seminar
10-140-268-000-000 350.00
'Total : 350.00
- —50783-- 11714/2002 002082 DISCOUNT SCHOOL SUPPLIES P07580680002 Child care supplies
10-440-223-000-000 32.04
Total : 32.04
50784 11/14/2002 002239 EDEN SYSTEMS 14564 4 mos. fixed asset support
- - - 10-140-246-000-000 461:98
Total : 461.98
50785 11/14/2002 002710 FOX OCCUPATIONAL MEDICAL CT. 9739 Sept. pre-employ. exams
10-190-224-000-000 126.00
Total : 126.00
50786 11/14/2002 002740 FRUIT GROWERS SUPPLY 32049549 Coveralls
10-180-218-000-000 53.77
32049699 PARK MAINT AND SUPPLIES
10-450-245-000-000 6.47
32049716 PARK MAINT AND SUPPLIES _ -
- - -- - 10-450-245-000-000 103.36
32049744 Barton Rd. beaut. supplies
10-450-710-000-000 14.98
32049789 Barton Rd. Beautification supplies
-
- 32049816 PARK MAINT AND SUPPLIES
10-450-245-000-000 104.47
32049893 Small Tools -
10-180-218-000-000 27.48
32049998 Small Tools
10-180-218-000-000 39.02
Total : 352.36
50787 11/14/2002 003210 HOME DEPOT 559/2643144 SMALL TOOLS
-- Page: 10
vchlist 1��.,4;her List Page: 11
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
50787 11/14/2002 003210 HOME DEPOT (Continued)
10-180-218-000-000 6.73
575/8022331 Maint supplies
10-180-245-000-000 8.56
577/1022126 HARDWARE SUPPLIES
10-180-245-000-000 13.84
583/9030282 Halloween Haunt Supplies
23-200-64-00 17.80
588/7032161 SMALL TOOLS
10-180-218-000-000 9.06
588/7032161a Child care maint supplies
10-440-245-000-000 22.21
592/8010170 Halloween Haunt Supplies
23-200-64-00 25.54
598/5041773 Halloween Haunt Supplies
23-200-64-00 39.21
599/6071989 Halloween Haunt Supplies
23-200-64-00 41.20
609/6011844 Halloween Haunt Supplies
23-200-64-00 51.45
617/2014347 SUPPLIES FOR BARTON RD BEAUTY
10-450-710-000-000 64.69
626/1030050 Child Care Maint Supplies
10-440-245-000-000 41.30
626/1030050a SMALL TOOLS
10-180-218-000-000 21.53
Total : 363.12
50788 11/14/2002 003747 J & M TROPHIES 34982 Employee Plaque-child care
10-440-228-000-000 48.49
Total : 48.49
50789 11/14/2002 003858 J.Z.'S PARTY CHARM C15473 Tables/chairs-Halloween Haunt
23-200-64-00 148.91
Total : 148.91
Page: 11
vchlist Voucher List Page: 12
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
50790 11/14/2002 003800 JAGUAR COMPUTER SYSTEMS INC 23511 MIS UPGRADES
10-380-249-000-000 3,795.00
10-380-249-000-000 294.11
24215 E-MAIL CONFIGURATION
10-380-249-000-000 -_- __—__765.00--
-- --- --- -- " -24352 �- — -DOMAIN NAME REGISTRATION
10-380-249-000-000 35.00
24579 Nov. Eden Server Pmt
10-140-701-000-000 291.32
Total : 5,180.43
50791 11/14/2002 003850 - JANI-KING OF COLTON 10020323 Rate increase-4 mos. retro to 7/02
10-440-244-000-000 224.00
Total : 224.00
50792 11/14/2002 004620 MCI TE OMMUNICATIONS 09866237 Oct. Phone servi arges
Vol 10-440-235- -000 263.69
D10-450- -000-000 16.93
10- -235-000-000 37.28
Total : 317.90
50793 11/14/2002 010041 NOLTE ASSOCIATES INC. 7301006 MT VERNON AVE IMPROVEMENTS
- - 32-370-255-000-000 - - 1,225:00
7301007 STORM DRAIN IMPOROVEMENTS
12-903-703-000-000 419.40
7301010 FIELD SURVEYS
32-370-255-000-000 1,863.00
- T Total : 3,507.40
50794 11/14/2002 005450 OTIS ELEVATOR COMPANY SAU06425VBO ANNUAL ELEVATOR MAINTENANCE
10-180-245-000-000 248.96
Total : 248.96
50795 11/14/2002 005775 RAMIREZ APPRAISAL SERVICES, IN 22208car 22208 Carhart Appraisal
34-700-775-000-000 275.00
Total : 275.00
Page: 12
vchlist I'-_ _,:her List Page: 13
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
50796 11/14/2002 005673 RENTAL SERVICE CORPORATION 14075216-001 EQUIPMENT RENTAL
10-180-240-000-000 325.41
14238426-001 SAFETY EQUIPMENT-GLOVES
10-180-218-000-000 10344
Total : 428.85
50797 11/14/2002 010081 RICK ENGINEERING COMPANY-CALIF 14847 Reimburse expenses
10-370-250-000-000 33.47
Total : 33.47
50798 11/14/2002 006285 RIVERSIDE HIGHLAND WATER CO 2166 OUTSOURCE OF SEWER BILLING
21-572-255-000-000 1,567.71
Total : 1,567.71
50799 11/14/2002 006310 ROADRUNNER STORAGE 102302 Nov. Storaqe Fee
10-140-241-000-000 63.00
Total : 63.00
50800 11/14/2002 006560 S.B. COUNTY WASTE SYSTEMS DIV. T-03969 DUMP CHARGES
16-900-253-000-000 151.85
Total : 151.85
50801 11/14/2002 006521 S.B. DEPT. OF PUBLIC HEALTH -102802 Animal Control 7/2001-6/2002
10-1907256-000-000 8,925.75
Total : 8,925.75
50802 11/14/2002 006504 S.B. FIRE DEPT./HAZ.MATERIAL GT203CC 2ND QTR HOUSE HAZ SERV FEES
10-190-258-000-000 2,710.00
Total : 2,710.00
50803 11/14/2002 010109 SAN MANUEL BOTTLED WATER GROUP Aug/Sept BOTTLED WATER SERVICE
10-190-238-000-000 33.1.20
10-440-238-000-000 205.75
10-805-238-000-000 77.25
34-400-238-000-000 15'00
Total : 629.20
50804 11/14/2002 006620 SIERRA WHOLESALE HARDWARE 162061 Women's Restroom siqn for park
Page: 13
vchlist Voucher List Page: 14
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
50804 11/14/2002 006620 SIERRA WHOLESALE HARDWARE (Continued)
10-450-245-000-000 15.88
162331 Gate Locks-city hall
10-180-245-000-000 58.53
-----Total : 74.41
50805 11/14/2002 003229 SIGNAL MAINTENANCE INC. S1213180 10/14 Service Call-Out
16-510-255-000-000 71.34
Total : 71.34
50806 11/14/2002 006655 SIGNAL MAINTENANCE INC. S1212818 SIGNAL MAINT& REPAIRS
16-510-255-000-000 363.52
Total : 363.52
50807 11/14/2002 006898 SYSCO 210160208 FOOD SUPPLIES-child care
10-440-220-000-000 577.49
2102308950 Child care FOOD SUPPLIES
10-440-220-000-000 589.29
2103011595 child care FOOD SUPPLIES
10-440-220-000-000 611.78
Total : 1,778.56
50808 11/14/2002 007102 T.Y.LIN INTERNATIONAL-MC-DANIEL 0210041 BRIDGE
- - ---- - - -
47-100-250-001-000 4,635.76
Total : 4,635.76
50809 11/14/2002 010091 TELEPACIFIC COMMUNICATIONS 216532-0 October phone usaqe/charqes
-
--- -- ---------- -------------- --- --- Total : 892.32
50810 11/14/2002 010024 THE HARTFORD 8310353171 2003 employee dishonesty bond
10-190-260-000-000 442.00
Total : 442.00
50811 11/14/2002 007005 TOM & KATHY'S ANY HOUR 100021 EOC safe repair
10-808-246-000-000 45.00
- Total : 45.00
Page: 14
i
vchlist :.,.cher List Page: 15
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
50812 11/14/2002 007027 TOYS R US M00014228 Child care SCHOOL AGE SUPPLIES
10-440-223-000-000 84.45
Total : 84.45
50813 11/14/2002 007036 TRAFFIC SPECIALTIES INC. 902441 Traffic safety signs&cones
17-910-701-000-000 1,025.24
Total : 1,025.24
50814 11/14/2002 007539 VALLEY TIRE COMPANY 68123 1 used tire-'89 ford P/U E266929
10-180-272-000-000 36.93
Total : 36.93
50815 11/14/2002 010038 VERHELLE, JO A. 103002 Reimburse packing/shipping-Materassi
10-190-220-000-000 37.28
Total : 37.28
50816 11/14/2002 007845 W. E. C. ELECTRIC INC. 13240a 3 Hubbell fixtures&outlet-Civic Center
10-180-706-000=000- 1,788.12
14237a Civic Center pkq lot lighting repair
10-180-706-000-000 511.11
14238a DeBerry Park night lights
10-450-710-000-000 859.63
14239a 2 City Hall Flag Pole lights
10-180-706-000-000 675.81
14242a Bollard/Handrail lamps-Civic Center
10-180-706-000-000 764.41
14243a Logo lighting-City Hall
10-180-706-000-000 650.00
Total : 5,249.08
50817 11/14/2002 007795 WAXIE 55037055 03 Child care JANITORIAL SUPPLIES --
10-440-228-000-000 233.11
Total : 233.11
50818 11/14/2002 007843 WEST COAST ARBORISTS INC 25851 TREE MAINTENANCE CONTRACT
16-900-260-000-000 522.00
Page: 15
vchlist Voucher List Page: 16
11/07/2002 12:54:06PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
50818 11/14/2002 007843 WEST COAST ARBORISTS INC (Continued) Total : 522.00
50819 11/14/2002 007880 WEST GROUP 6011068766 LEGISLATIVE UPDATES
10-125-250-000-000 133.61
Total : 133.61
— 50820 11%14/2002 007905 WHITLEY, BRIAN Oct. 2002 Oct. Planninq Commission Stipend
10-801-120-000-000 50.00
Total : 50.00
50821 11/14/2002 007987 XEROX CORPORATION 091737987 SEPT. XEROX DC340 COPIER
- - 10-190=700-000-000 530.01
091737988 LEASE OF XEROX 460 DIGITAL COPIER
10-190-700-000-000 318.22
091984692 XEROX DOWNSTAIRS COPIER
10-190-700-000-000 530.01
Total : 1,378.24
84 Vouchers for bank code : bofa Bank total : 267,222.6
84 Vouchers in this report Total vouchers : 2 ,222.65
&(o,39a; 6
Page: 16
vchlist - Voucher List Page: 1
11/07/2002 2:29:31PM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
50822 11/14/2002 001456 BOISE CASCADE OFFICE PRODUCTS 011156 Office supplies
10-140-210-000-000 155.30
011280 Laser Label Index tabs
10-140-210-000-000 53.46
166760 Office supplies
10-120-210-000-000 62.50
177556 Office supplies
10-808-246-000-000 9.58
210354 Office Supplies
10-140-210-000-000 12.79
10-190-210-000-000 61.28
220314 Laser labels
10-140-210-000-000 19.20
254753 Office supplies
10-180-210-000-000 61.76
84444253 Undershipped Inv.#84011156
10-140-210-000-000 -53.46
927444 Printer cartridges
10-180-210-000-000 76.02
Total : 458.43
50823 11/14/2002 004620 MCI TELECOMMUNICATIONS 09866237 Oct. Phone service/charqes
10-440-235-000-000 263.69
10-450-235-000-000 16.93
10-805-235-000-000 37.28
09866237cm OCT. PHONE SERVICE CREDIT
10-190-235-000-000 -159.08
Total : 158.82
2 Vouchers for bank code: bofa Bank total : 617.25
2 Vouchers in this report Total vouchers : 617.25
Page: 1
vchlist Voucher List Page: 2
11/07/2002 2:29:31 PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
I certify that, to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment
Agency liabilities have been audited by me and are necuss_a_ry_and appropriate expenditures for the operation- of-the-
-City and Agency.
/I /fLlr7��
Larry Ronnow, Finance Director
Page: 2
CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
REGULAR MEETING- OCTOBER 24, 2002
A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council
Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on October
24, 2002, at 6:00 p.m.
PRESENT: Dan Buchanan, Mayor
Lee Ann Garcia, Mayor Pro Tem
Herman Hilkey, Councilmember
Don Larkin, Councilmember
Maryetta Ferr6, Councilmember
Tom Schwab, City Manager
Steve Berry,Assistant City Manager
Brenda Stanfill, City Clerk
Lary Ronnow, Finance Director
Jerry Glander,Building &Safety Director
Gary Koontz, Community Development Director
Lt. Guerra, Sheriff's Department
ABSENT: John Harper, City Attorney
The meeting was opened with invocation by Mayor Pro Tem Garcia, followed by the Pledge of
Allegiance led by Council Member Ferr6.
SPECIAL PRESENTATIONS
A. Proclamation-Make A Difference Day, October 26, 2002
Councilmember Hilkey read the Proclamation proclaiming October 26,2002 as Make
A Difference Day in the City of Grand Terrace.
B. Southern California Edison Update-Beverly Powell
Beverly Powell, Southern California Edison,Region Manager Public Affairs, gave
an update on California's electricity issues.
C. Girl Scout Troop 1614-Presentation to City Council
Girl Scout Troop 1614 presented the City Council with a plaque thanking them for
their support.
COUNCIL AGENDA ITEM NO.13�
i
Council Minutes !
October 24,2002 !
Page 2
I
I
CONSENT CALENDAR
i
CC-2002-92 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM
GARCIA, CARRIED 5-0, to approve the following consent calendar items:
3A. Approval of Check Register Dated October 24, 2002
3B. Ratify 10-24-2002 CRA Action
3C. Waive Full Reading of Ordinances on Agenda
3D. Approval of 10-10-2002 Minutes
3E. Final Approval of Parcel Map No. 15710
3F. Design Services for Grand Terrace Road Project
3G. Resolution Amending the Regular Meeting Time for the Emergency
Operations Committee
i
PUBLIC COMMENT
Judy Golding, 12368 Whistler, expressed concern with a recent parking citation and the
ticketing process.
Jackie Relph, 12344 Whistler, expressed concern with a recent parking citation and the
ticketing process:
ORAL REPORTS j
5A. Committee Reports
1. Crime Prevention Committee
a. Minutes of September 9, 2002
CC-2002-93 MOTIONBY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER
HILKEY,''CARRIED 5-0, to accept the Crime Prevention Committee Minutes of
September 9, 2002. I
2. Emergency Operations Committee
a. , Minutes of October 7, 2002
CC-2002-94 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM
GARCIA,CARRIED 5-0,to accept the Emergency Operations Committee Minutes
of October 7, 2002.
Council Minutes
October 24,2002
Page 3
COUNCIL REPORTS
MUor Buchanan,announced upcoming events include the Halloween Haunt on October 31"
at Pico Park and the Country Fair on November 2nd at the Community Center.
Mayor Pro Tem Garcia, indicated that she is looking forward to the Halloween Haunt and
�.% the Country Fair and announced that there is still time to enter the cooking contest. She
indicated that the Sheriff's Department is planning a ladies self defense class. On December
4'h the League of California Cities is hosting a Legislative Training session. She encouraged
the residents to vote on November 5d'.
Councilmember Hilkey, stated that as he went door to door while campaigning he was
impressed with the number of well kept homes in town as well as with how well informed
the residents are about the issues of the nation. He felt that the driveways are not wide
enough and suggested that this be looked at in future development.He thanked the Chamber
of Commerce for hosting the Candidate Forum. He suggested that when staff is looking at
the RV Parking regulations they should consider the areas where there are no sidewalks. He
asked staff to look into billboard legislation which requires the profits of the billboards to be
public information effective January 1, 2003. He attended a session on Local Emergency
Operations and the speaker suggested that Cities should have a plan for immunization of
small pox,have own cell phone tower for communication during a disaster and consider that
containment will be a big issue. He expressed concern with the financial condition of the
State of California and suggested that the GIS system be used to maximize revenue for the
community.
Councilmember Larkin, indicated that he is looking forward to upcoming events and
encouraged the residents to vote on November 5cn
Councilmember Ferr6,indicated that she is proud of the Community for the efforts to make
this a great community for the children and all the work that is being put into the Halloween
Haunt.
PUBLIC HEARING-None
UNFINISHED BUSINESS
7A Council Position on Proposition 46,Housing&Emergency Shelter Trust Fund Act
It was the consensus of the Council not to take a position on Proposition 46.
NEW BUSINESS
i
i
Council Minutes !
October 24,2002
Page 4
{
8A. Measure I Capital Improvement Plan(CIP)Re-allocation
Council Member Ferr6 announced that she is abstaining due to a potential conflict of interest. j
I
CC-2002-95 MOTION BY COUNCH MEMBER HICKEY, SECOND BY MAYOR PRO TEM
GARCIA, CARRIED 5-0, to adopt the Measure I Five-Year Capital Improvement
Program' .I
8B. Schedule November and December City Council Meetings
I I
CC-2002-96 MOTION BY MAYOR BUCHANAN, SECOND BY MAYOR PRO TEM
GARCIA, CARRIED 5-0, to schedule one meeting for November to be held on the
10, call a Special Meeting for December IWhat 6:00 p.m. to declare the election
results and schedule one regular meeting for December to beheld on the 12"'at 7:00
p.m. following the City Birthday Celebration. j
CLOSED SESSION
II
9A. Real Estate Negotiations -Parcel No. 1167-261-01
I
Mayor Buchanan announced that Council met in Closed Session to discuss Real Estate \ �I
Negotiations -Parcel No. 1167-261-01 and there were no reportable actions.
ORDER OF ADJOURNMENT
I
i
Mayor Buchanan adjourned the City Council Meeting at 8:10 p.m.,until the next CRA/City Council
Meeting which is scheduled to be held on Thursday,November 14, 2002 at,6:00 p.m.
;
I
CITY CLERK of the City of Grand Terrace
I
MAYOR of the City of Grand Terrace
I
� i
STAFF REPORT
CRA ITEM() COUNCIL ITEM(X) MEETING DATE: November 2002
SUBJECT: AUTHORIZATION FOR THE CITY CLERK TO ATTEND THE LEAGUE OF
CALIFORNIA CITIES NEW LAW AND ELECTION SEMINAR IN
MONTEREY,DECEMBER 11-13, 2002
The League of California Cities is holding a City Clerks Department New Law and Election Seminar
in Monterey on December 11-13, 2002.
Staff is requesting authorization to attend. Funds have been budgeted for this purpose.
Staff Recommends Council:
AUTHORIZE THE CITY CLERK TO ATTEND THE LEAGUE OF CALIFORNIA CITIES NEW
LAW AND ELECTION SEMINAR IN MONTEREY, DECEMBER 11-13, 2002
COUNCIL AGENDA ITEM NO.3
THE CITY OF GRAND TERRACE
STAFF'R -PORT:- -
Finance`Dep.artment `:. .
O
OM IND TEMR C
1.�
CRA ITEM( ) COUNCIL ITEM(X) MEETING DATE: November.X 2002
AGENDA ITEM
SUBJECT: COMBINED CASH AND INVESTMENTS TREASURY REPORT FOR
QUARTER ENDED SEPTEMBER 30, 2002
FUNDING REQUIRED
NO FUNDING REQUIRED XX
The CRA and City are required to present quarterly investment reports to their governing boards
in accordance with Government Code Section 53646 (b)(1)...(3). The report would include all
moneys held by the Agency or City and all moneys held by third parties that belong to the
Agency or City with the exception of any pension or deferred compensation moneys.
This code section requires that:
1)Report must be produced 30 days after end of quarter,
2)Report must comment on compliance with investment policy,
3) Report must comment if agency has ability to meet expenditures for next six months,
4)Report must include a description of the investment, type of investment, issuer,
investment pool or program information, date of maturity and amount invested,
5) Report must include book value and current market value of each investment,
6)Report must indicate source of the market valuation.
I
THE CITY OF GRAND TERRACE
Page 2 I 1
I
The CRA and City engaged the consulting division of Vavrinek, Trine,Day and
Company, Certified Public Accountants and Consultants (VTD), to assist the agencies in
preparation of a combined investment report. The scope of their work includes a review of
the quarterly investment statements and bank statements, a compliance review with the
investment policy and government code, obtaining market valuations and reporing the report.
Staff would like to continue with investment reporting assistance from VTD as long as the State
continues funding reimbursement for this line item.
i
The report is included with the CRA agenda item.
Staff welcomes any questions or comments from the City Council.
i
I ,
' I
Staff Recommends .that the City Council: j
Accept the Combined Cash and Investments Treasury Report for the -
Quarter Ended September 30, 2002.
I � I
i
i
' I
I
i I I I
RAND 7ERR C
Community Services Department
Staff Report
MEETING DATE: November.0, 2002
CRA ITEM ( ) COUNCIL ITEM (X)
SUBJECT: Vehicle Parking Newport Avenue
NO FUNDING REQUIRED (X)-
Background
At the October 25, 2001 City Council Meeting, the Crime Prevention Committee requested that the
Council eliminate all parking on the North side of Newport Avenue and within 50 ft. of the driveways on
the South side.
The assignment was made to the law enforcement staff to start observing the parking patterns on Newport
Avenue and to determine whether it would be appropriate to consider parking restrictions in that area.
Attached is a memo from Lt. Guerra, San Bernardino County Sheriff's Dept, outlining the results of the
informal survey by the deputies. The Survey shows that truck parking is not an intense use in that area
and that there are times when residents utilize this on-street parking.
Staff recommended to council to deny any further restriction of parking on Newport Avenue. Council
agreed with staff on this issue.
On October 16, 2002, staff received the attached letter from the Edison Safety Team Leader. Lt. Guerra
reviewed the request and agreed that red striping should be done only on 100ft of the curb east of Vista
Drive Way.
Staff is in the process of bidding out the street re-striping program. Bids are due November 18, 2002.
The timing of this request will fit in with the upcoming striping program and there will be minimal cost to
add an extra 100ft.
Recommendation
STAFF RECOMMENDS COUNCIL APPROVE THE AMMENDED REQUEST FOR STRIPING
10OFT EAST OF VISTA DRIVE WAY.
COUNCIL AGENDA ITEM NO, CT
Ff-
,IWEROFFICE MEN* �i
DATE November 15, 2001 6"ixXMWr If
PHONE
n FROM Hector Guerra, Lieutenant
MAIL CODE 0061
Central Station
TO Tom Schwab, City Manager
City of Grand Terrace
------------
SUBJECT Parking on Newport Av.
As requested by City.Council on October 25, 2001,0 1, a study of a potential!Parking problem
involving semi-trucks Parking on Newport Av. in front of the Grand Mobile Home park
conducted. The followingwas
are my findings after monitoring the area for the past three weeks.
I checked with the deputies assigned to work in Grand
Terrace and asked!if they had any
information in regards;to this problem. They report that they have not
noticed any semi-trucks-or
other vehicles parked along the area in question other than occasionally, residents I of the.Grand
Mobile Home Park have parked along the street while the roads within the' park were being re-
surfaced. I asked the deputies on A shifts to monitor the area and report'�back to me any such..
..issues as well as take corrective measures as needed. To date,they have not found any vehicles
parked along the street'in this area.
I also had a conversation with Tanya Cahill regarding this issue. She informed me that this issue
has been raised a coupI6 of times in the past by residents of the mobile ho 'me park,however this
appeared to involve some of the Edison trucks that were being temporarily parked along the north
side of Newport Av.just outside of their plant. We apparently discussed the issue with the
Edison employees and it has not occurred since.
I inspected the area on October 30, 2001, during the mid-morning hours. The area along the
north side of the street directly in front of the entrance to the mobile home park had several large
I unknow
oil stains indicative of vehicles having parked there, however it is 6 how long the stains
have been there or what vehicles caused them. The street in that area measures 35 (thirty-five)feet in width, and has improved curbed roadway edges along both north and south sides. The area f
for the most part is clear of foliage or other natural obstructions.',The areas immediately adjacent
to the driveway/entrance'to the Edison plant along the north side of the street just east of the
mobile home park is posted with"no parking"signs and the curbs are painted red. There are no other markings or signage prohibiting or limiting parking. Traffic on the street was very light '
during the time I was there. aff
Based on the aforementioned conditions it is my opinion that parking of ev en semi-trucks in this
area could safely be allowed along either side of the street without creating any undue hazards.:'-
If however, it would ease!the concerns the residents of that area,parkingcould be limited`to'';
the northside of the street only. This would afford the Edison employees ability to occasionally
park along the street adjacent to their plant, and would also allow,for overflies parking from the
mobile home Park.
10/16/02
To whom it may concern at the City of Grand Terrace,
Due to one collision and several near-miss traffic incidents in front of Vista Substation.
The Vista Substation Safety Team has recommended the following for your consideration and
for the safety of our employees leaving our work location.
1. Extension of red painted curb [no parking] north side of Newport Avenue.
2. Posted speed limit signs on north and south side of Newport Avenue in front of
substation
Please call me for any discussion or details.
I 46�
_ Eric Hetrick Robert Becerra
Safety Team Leader Station Supervisor
909-825-6939 909-825-6939
_�,._..-.,-:..::.:``..mod.._.:'+_'vC':`%';�6•,t1� �
1 �p
"Xz
CRA ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: November,,14, 2002
FUNDING REQUIRED: ( x ) NO FUNDING REQUIRED
SUBJECT: Conceptual Master Plan design services for Petta Park
RECOMMENDATION: Award a design services contract for the Petta Park
Conceptual Master Plan to Community Works Design
Group.
Background: On October 9, 2002, the City issued a Request for Proposals (RFP)
for landscape architecture design 'services for Petta Park. The RFP requested
proposals from qualified firms to prepare a Conceptual Master Plan for a senior-oriented
passive park.
Funds for this contract will be provided through a Community Development Block Grant
(CDBG) previously received from the County. All services provided under this contract
must be in compliance with CDBG regulations.
Eight RFPs were mailed to qualified landscape architecture firms throughout Southern
California. On November 5, 2002, staff received five responses from qualified firms.
Proposed fees for the requested design services ranged from $6,770 to $16,935.
Staff reviewed all five proposals for general content, project understanding, scheduling,
and fees. Based upon this review, Staff determined that the firm of Community Works
Design Group (CWDG) was the most responsive in terms of project understanding,
scheduling, and fees. Staff is currently working with CWDG on the final design of
Rollins Park and has maintained a very good working relationship with the firm. All
services currently provided to the City by CWDG have been of the highest professional
quality. In addition, CWDG submitted the lowest proposed fee for services.
Staff recommends that the City Council authorize the City Manager to execute a
design services contract with Community Works Design Group for the
preparation of a Conceptual Master Plan for Petta Park.
COUNCIL AGENDA ITEIM NO.
C!TY OF GRAND T ERRi
Historical & Cultural Activities Committee 0 C T 2 . 2002
Minutes for October 2,2002
CITY CLERK
The meeting was called to order at 7:05 by Chairman Pauline Grant. Those present were Pauline, Ann
Petta, Brenda Stanfill, Shelly Rosenkild, Colleen Edmundson and Hannah Laister. As members were
entering City Hall,they noticed that the Glass in the lobby showcase was cracked width wise.Brenda will
look into this.
Secretary's Minutes: The minutes were read, discussed and approved on motion by Ann, seconded by
Pauline, all in favor.
Treasurers Report: Balance in Budget $1032.70, $77.91 in Petty Cash. Colleen will get change for the
Country Fair from Petty Cash.
Historical Report:Ann found a box of newspapers dated from October 1961 -November 1962. She thinks
they were donated by Lou Carhart but will find out for sure.
Country Fair: Ann had 14 applications so far. She is working the phones as she would like to have 35 -
40 entries. Colleen has the square dancers confirmed at 2pm. Ann unable to find musicians. Signs for
Barton&Preston and Mt.Vernon are 45" x 93". Shelly will work on the signs we have or make ones to
be put up as soon as possible. All awards will be presented by Tony Petta at 2:30,also prizes to be given
away. Ann will contact G.T. Queens to help with this. Shelly will get four hay bales for$25 to be spread
around grounds. Need 6 prizes, Hannah,Ann,Pauline and Shelly will contribute something.
Set up and jobs: These were discussed and a layout of the room gone over. Ann will provide what needs
to be done to City Hall. We will try to get some volunteers to help.
Cooking Contest Judges:
Gale Drews -Lions Club
Sid Bailey - Chamber of Commerce
Joanne Long- Woman's Club
Daniel -Toastmasters
Brenda Stanfill - City
Maryetta Ferre - City
Pauline will contact these people.
Shelly will do face-painting for the kids - she was advised to raise her fee to $1.00 full face, $0.50 for
cheek. The guide lines for the fair were gone over. All members be at Lions Center at lam. Don't forget
name tags.
The meeting was adjourned at 8:25pm. The next meeting will be November 4, 2002.
Respectfully submitted
Hannah Laister
Secretary
COUNUL AGMMI A fTE �q mo.5,4/a-
CITY OF GRAND TERRACE
CITY OF GRAND TERRACE
EMERGENCY OPERATIONS COMMITTEE 0 U `- 2002
Regular Meeting
MINUTES (NOTES) CITY CLERK
November 4,2002
The Grand Terrace Emergency Operations Committee was not able to hold an official meeting due
to the lack of members and a quorum. However,the three members and prospective member Wayne
Youngman met at the regular time and place. Discussion continued to center around goals and
needs of the City and of the Committee.
MEMBERS PRESENT were Vic Pfennighausen, Richard Haubert and JoAnn Johnson.
MEMBERS ABSENT—None
CITY STAFF—None.
GUESTS PRESENT—Prospective member Wayne Youngman.
APPROVAL OF MINUTES of October 7, 2002 was not given, due to lack of quorum. However,
notes are to be sent to the council for information purposes.
LIAISON REPORT—None, since both liaisons were absent.
EOC SET-UP TRAINING—Presented mostly by Richard Haubert,Riverside Highland Water
Company.
a. Vic indicated he had not received the HazMat book requested some time ago.
b. JoAnn will try to contact individual. Wayne Youngman suggested writing a letter and
asking for several copies.
c. Vic distributed replies from Dept. of Water Resources and Union Pacific.
d. Office in a Box's will be stored in end of storage area in large community room near
phone jacks.
e. Vic indicated that some replacement items are needed for boxes. He will pursue.
f. Symbols for Chemical Hazards were explained. All are color and number coded.
g. Placards are to be on all four sides of any container . . . railroad,truck, etc.
h. The railroads have their own response teams and highways have county response.
i. Highways actually present the greatest risk to Grand Terrace.
j. Riverside Highland Water Company has a very comprehensive emergency plan which is
aimed at their facilities,equipment and personnel. As well as the public.
k. Communications by way of radio to City of Grand Terrace and the fire department.
1. There are radios in office plus 3 hand helds, 4 phone lines to office, 5 cell phones
(Nextel) and 5 pagers.
in. Facilities are available for families of employees of RHWC, and food for 3 days. Not in
the office.
n. All employees of RHWC are trained in First Aid and CPR.
o. Have their own HazMat team.
p. Have 1300 gallon tanks to move to triage and medical evacuation centers which are
Terrace Hills Middle School and Terrace View Elementary School. Grand Terrace
Elementary School is designated as Red Cross housing.
CDUNClIL AGENDA ITEM NO.���Gt
I
1
i
q. Response procedure for earthquake or pipeline would contact Grand 'Terrace EOC. Each!
of the Riverside Highland Water Company personnel has a back up.
r. Office personnel will also respond. Office Manager and staff will set up command center
at the office or other facilities.
s. All personnel ihave RHWC ID cards and all personal orange magnetic"Emergency
response i eam"placard to place on their vehicles.
t. Have contracts with two water truck companies for emergency water and to refill tanks at
the triage centers.
u. There is a mapping system of all valves in the system computer and all field personnel
have book in their vehicles.
v. Have scaling system for pumps,reservoir level's and sysium press
w. Have a list of contractors and suppliers emergency phone numbers. Also, a list of Water j
Company Mutual Aid emergency phone numbers and inventory of supplies for each
company and their location. j
x. Stand by generators will run#6 and Preston booster.
i
y. Emergency contact numbers are on hand for state and county Health Departments.
EQUIPMENT AND FACILITiES 3'.S+i <✓i�3
a. Equipment is generally in good condition.
OLD BUSINESS-None
NEW BUSINESS—None
MEMBER REPORTS AND COMMENTS—We need members and more-help in general.
ADJOURNMENT AT 7:55 p.m.
Respectfully submitted,
JoAnn J son, Secretary:
i
� I
NEXT MEETING WILL BE DECEMBER 2,2002 6 p.m.
i
I
i
I i
c'T r
n
GROND TERR C Community and Economic Development
Department
STAFF REPORT .
CRA ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: November 13, 2002
FUNDING REQUIRED NO FUNDING REQUIRED X
e
SUBJECT: Continue the public hearing for the Updated Bicycle
Transportation Plan to December 12, 2002; and
I
Resolution in Support of a Grant Application for the "Priority
One" Bike Lane Route
RECOMMENDATION: Approve a motion to continue the public hearing on the
Updated Bicycle Transportation Plan; and
Approve the Resolution in support of a Grant Application
for a "Priority-One" Bike Lane Route
i Background:
In 1997, the State Legislature passed "AB 1020" to establish a bicycle transportation
system and to provide funding for its implementation. In order to be eligible for these funds
through appropriate grant applications, each jurisdiction is required to approve a regionally
consistent Bicycle Transportation Plan ("BTP').
In early 1999 the City Council approved the original"BTP." Since that time, a new regional
bikeway plan has been prepared and adopted by the San Bernardino Association of
Governments ("SANBAG"). In addition, new conditions have arisen in the community
which would warrant the updating and revising of the original "BTP".
Earlier this year, it was recognized on the part of staff and the City's transportation/traffic
consultants that if the City were to be successful in future grant applications, it would be
necessary to revise and update the adopted "BTP." This required revising the "BTP" to
include a new list of proposed bikeway projects with a new "priority rating."
The updated Plan has been prepared and was scheduled for a public hearing for the
meeting of November 14, 2002. However,because the Council's meeting has been moved
to November 13, 2002, the public hearing for the updated Plan will be continued to the
regular meeting of the City Council on December 12, 2002. It is appropriate that the
Council approve a motion to continue the public hearing on the Updated Bicycle
Transportation Plan to December 12, 2002.
22795 Barton Road • Grand Terrace, California MO. �I
' I
� I
� I
i I I
� I
Mr. Harry Persaud of the firm of "Transportation Engineering and Planning," the City's
transportation consultants, has recommended that staff begin work on the first grant
application in order to meet an early December deadline for this application. Therefore,
he is recommending that the City Council approve the attached Resolution authorizing staff
to submit an application to fund the "Priority One" route in the updated Bicycle
Transportation Plan. Details of the grant application will be made available upon request
at a later date after it'has been prepared by the staff working with the consultant.
Recommendation:
Staff recommends that the City Council approve a motion to continue the public hearing
on the Updated Bicycle Transportation Plan to the regular meeting of;December 12, 2002.
In addition, staff recommends that the City Council approve the attached Resolution
authorizing staff to submit a grant application for future "Priority One" bike lane !
development.
I
I
I
I
Respectfully submitted, Approved by:
J h Lampe Gary L. K6ontz
Associate Planner Community Development Director
JLJI
I
;
Attachment: Resolution In Support of the Grant Application
' I
I
I
I
I
I
i
c:WlyFiles\JOHN\bicycleplans\council.rpt.rev
I ' II
RESOLUTION NO 2002-
RESOLUTION OF THE CITY OF GRAND TERRACE
AUTHORIZING NOMINATION
OF PROJECT FOR FUNDING FROM THE 2002-2003
BICYCLE TRANSPORTATION ACCOUNT PROGRAM
WHEREAS,the state of California,Bicycle Transportation Account(BTA) Program
provides for the disbursement of funds from the State Transportation Funds for use by
-- eligible claimants for the purpose of bicycle projects; and
WHEREAS,the California Department of Transportation has requested-the submission
of application from eligible cities and counties for the 2002/2003 fiscal years; and
WHEREAS, Caltrans expects to fund $7.2 million worth of projects under this program,
for this year; and
WHERAS, the San Bernardino Association of Government(SANBAG); has an
approved Regional Bike Plan that includes the City of Grand Terrace; and
WHEREAS,the City of Grand Terrace Bicycle Transportation Plan has been prepared
according to Section 892.1 of the CALIFORNIA STREETS AND HIGHWAY CODE;
and is consistent with SANBAG Regional Bike Plan; and
WHEREAS,the City of Grand Terrace has received SANBAG conformity support for
the City's Bikeway Transportation Plan from the San Bernardino Associated of
Governments and
WHEREAS,the City of Grand Terrace Bicycle Transportation Plan has been approved
by the City Council of the City of Grand Terrace; and
WHEREAS,the City Council of the City of Grand Terrace possesses the legal authority
to nominate, finance, acquire, and construct project that are eligible for funding under the
BTA program; and
WHERAS, said applications are exempt from the provisions of CEQA,
NOW THEREFORE,BE IT RESOLVED by the City Council of the City of Grand
Terrace CA,that:
1. City adopts the SANBAG Regional Bicycle Plan and the City Bicycle
Transportation Plan as the authorized Transportation Plan for the City of Grand
Terrace.
1
i
i
i I I
2. City staff is authorized to nominate to Caltrans for funding under the BTA
program:
a) Construction of bike lanes on both sides of Barton Road from Mt. Vernon
Avenue to Michigan Avenue, as a Class 11 bikeway j
i
b) Construction of bike lanes on westerly side of Michigan Avenue,
Southland from Barton Road to Main Street as a Class II Facility.
c) Construct bike lanes on both sides of Canal Street from Barton Road to
Newport Avenue as a Class II Facility. j
I,
d) Construct bike lanes on both sides of Newport Avenue from Canal Street
to Grand Terrace Road as a Class II Facility.
3. City staff is authorized to provide requisite local match, co-funding;the exact
I
amount of which will be approved at a later date.
I
4. City Manager, Mr. Thomas Schwab, or designee, is authorizes, as the official
representative of the City of to act in connection with the nomination and to
provide such,additional information as may be required.
I
APPROVED AND APODTED this day of 2002. 1
READ AND APPROVED AS TO LEGAL FORM:
/s/
City Attorney
i
I , city Clerk of the city of , do
hereby certify that the foregoing resolution is the actual resolution duly and regularly
adopted by the City Council at a regular meeting on the th day of ,by the
following vote to wit.
I
I
AYES:
I i
NOES:
I
ABSENT:
I i
I
/s/
City Clerk of the City of j
i
i
/s/ j
2
Mayor of the City of
ATTEST:
/s/
City Clerk
3
c1Tr .
GRAND TERR cE
CRA ITEM COUNCIL ITEM(X ) MEETING DATE:November)14, 2002
AGENDA ITEM
SUBJECT: CALIFORNIA JPIA WORKERS' COMPENSATION PROGRAM
FUNDING REQUIRED XX
NO FUNDING REQUIRED
t
BACKGROUND:
The City of Grand Terrace has belonged to the California Joint Powers Insurance Authority for
many years, and has participated in the General Liability program. The JPIA also offers a
workers' compensation program. The City has purchased workers' comp coverage from State
Compensation Insurance Fund since incorporation. Our renewal deadline for their coverage is
December 1. They have notified us that a 25% increase in rates can be expected. A copy of this
letter is attached. Under current rates we would pay them $59,000 for FY02-03. With the 25%
increase on January 1, 2003, our total projected annual cost will be $66,375. Without another
increase next year, which is unlikely, our FY03-04 expense would be $73,750.
Staff requested a quote from the Joint Powers Authority for coverage effective January 1, 2003.
Based on our claims history, we have been provided with three levels of coverage and
corresponding deposits. They have $10,000, $25,000 and $50,000 retention pools. Under this
concept, participating cities would be responsible for claims, per incident, up to those amounts,
and a portion of costs associated with pooled claims above that amount. Based on claims
experience, the deposit may be adjusted annually. But, as stated on the JPIA's cover letter, if the
city applies effective loss control techniques, the city may be entitled to a refund. Pat France, the
JPIA representative, stated that with the exception of one year, our loss history over the past
seven years has been excellent.
COULUL AGENDA ITEM NO ��
� I
I
�;I I
California JPIA Workers Compensation Program
November 14, 2002
Page 2
I
Per the attached analysis, deposits for membership in these pools would be $30,711, $19,986 and
$18,439 respectively. (In addition, there is the Excess Pool Deposit of$767, based on the City's j
2001 payroll.) Staff recommends participation in the $25k pool with a deposit of$19,986, for
two reasons: first, that there is only$1,547 difference in initial deposit between the $25k and
$50k retention pools, and secondly, because the $25k exposure level is much easier to live with
than the potential $50k claim exposure. The JPIA does not recommend participation in the $10k `
pool since most claims are below$25k, and membership in that pool would require we share in
the pooled claims from $10k to $25k, which would not be the case if we were in the $25k pool,
and paying our own claims up to that amount.
I
This fiscal year, after payment of the initial deposit, we would realize a savings of$16,162. This
amount would be set aside for potential claims in a separate trust fund. If our claims history
remains good, and we see no reason why it shouldn't, next year we could conceivably save over
$73,000. We would expect to reserve that amount also, and continue to do so in subsequent years
as necessary, until we have a claims reserve at a comfortable level. Additional savings will be
realized by eliminating the staff time required to monthly calculate and process our premium
payment to State Comp.
I
I
i
i
RECOMMENDATION:
Staff recommends that City Council:
1) adopt the resolution that declares the City is self-insuring and participating in the California
I
JPIA Workers' Compensation Program, and
2) adopt the resolution including City volunteer workers in the Workers' Compensation
Program.
�I
I
I �
I
� I
� I
i I I
I
1
I
� I
I
' I,
STATE
COMPENSATION
INSURANCE
FUND
IN REPLY REFER TO:
OCTOBER 22, 2002 Policy 06181J3-01
Gov Class 9410
CITY OF GRAND TERRACE
22795 BARTON RD
ti 1 GRAND TERRACE, CA 92313
i
Dear Policyholder,
This letter is. to advise you that the California Insurance
Commissioner has approved the State Compensation Insurance
Fund' s rate filing effective July 1, 2002. The filing
includes an average base rate increase of 13% which is
applicable to all new and renewal policies as of their
anniversary rating date on or after July 1, 2002. This is
in addition to an increase in our base rates that was
effective on January 1, 2002.
As a result , our offer to renew your policy will reflect
an increase of 25% or greater in your governing class.
we appreciate your business and thank you for allowing us
to be your workers' compensation insurance carrier . You are
a valued State Fund customer.
State Compensation Insurance Fund
1275 Market Street• San Francisco, CA 94103—1410
Mailing Address: P.O. Box 420807 • San Francisco, CA 94142-0807
1110Y1 2 in:1z I.HL 1 h UKN 1 H J F'1 H yby /U6 2bWU NU.40B F 002ZWUA �
I
I
I ,
1 � .
CALI FORNIA
i
November 7, 2002
Mr. Larry Ronnow j
Finance Director
City of Grand Terrace j
22795 Barton Road
Grand Terrace,CA'92324
I
Re: CALIFORNIA Jl'IA Workers' Compensation program
Dear Larry,
Please find attached our calculation of the Primary Deposit,based on the data recently
provided to us,should the City of Grand Terrace Join the CALIFORNIA JPIA Workers'
Compensation Program. The deposit for membership of the $10,000 retention pool
would be$30,711. For the$25K pool,$19,9B6, and the$SOIL'ppool,$18,439. In addition,
there is the Workers' Compensation Excess Pool Deposit of$767, based on the City's
2001 payroll.
i
The cost allocation formula is similar to that used for the liability program. For
example, if the City participated in the$50,000 pool,costs up to $50,0001are charged I �'
directly to the member's deposit. Costs from $50,000 to $100,000 are pooled based on
the member's share of costs under$50,000, and costs over$100,000 to$2,000,000 are
based on payroll. Costs excess of$2,000,000 are transferred to an insured program. If
the city participated in either the$10,000 or$25,000 pools,costs between$10,000 and
$25,000 and $25,000 and $50,000 respectively,are pooled based on the member's share
of costs. All administrative expenses are paid from CALIFORNIA JPIA's investment
earnings.
As you know,the above figures are deposits not premium. If the city continues to
apply effective loss control techniques, the city may be entitled to a refund. Should the
city experience be negative the city could owe additional funds to the Workers'
Compensation Program.
Should the city decide to enroll in the program, there are several items that need to be
addressed before participation.
1. The City Council must adopt a resolution declaring the city is self-insuring and
participating in,the CAUFORNIA JPIA Workers'Compensation Pr gram.
2. It is suggested that the City Council also adopt a resolution including city
volunteer workers in the Workers' Compensation Program. This would make
workers' compensation the exclusive remedy and should protect',the city from
potential civil action taken by voluntcers-
C A L 1 1 C]R N I A ;0 1 N t" P U W C R S I N N U R A rV C F- A UT H C)R I T Y
8081 MOODY STREET LA VALMA.CA 9Ud?.d I'LL(562)467.87oo rAX (562)8(,0-4992
i
i
i I
111uYlud 1n:1c I.HLIrUMNIH Jr1H 77 7U'7 fOJ eCUU IYU.'-/CJO rC.ICJ IuVY
City of Grand Terrace
CALIFORNIA JPIA Workers' Compensation Program
November 7, 2002
page 2
3. Complete the enclosed Application for a Public Entity Certificate of Consent to
Self-Insure.
The completed application and resolution(s), with a request for self-insured status, as a
member of the CALIFORMA JPIA 's workers' compensation program, are sent.to:
Mark Ashcraft, Manager
Department of Industrial Relations
Self-Insurance Plans
2265 Watt Avenue,Ste 1
Sacramento,CA 9582-5
Please also include a copy of the declarations page (the front page showing the
insured's name and the coverage period) of your present workers' compensation
policy,so that the State has proof that your agency is in compliance with the statutory
requirement to maintain workers' compensation coverage. The department will
approve the application and issue a certificate. At that point an invoke will be
generated for the deposit amount.
I hope this information is helpful to you. Samples of the resolution to self-insure and to
extend workers' compensation coverage to volunteers are enclosed If you need
assistance or have further questions, please call me at 562-467-8707.
Sincerely,
Patricia A. France,AIC,ARM, CPDM
Senior Risk Manager/Workers' Compensation Manager
encl:
ll�b(�l�G 1��1G 1_HL1 IUMN1H Jr1H 1 7YJ7 (03 dtUO I NU.40d F004/004l
I I j I
i
I I I
I i
I i I
BENEFITS OF THE CALIFORNIA JPIA WORKERS'COMPENSATION PROGRAM
I
We're very proud of our workers' compensation claim management team. !
- I
Southern California Risk Management Associates,Inc. (SCRMA)were selected in'2001
as our third party claims administrator. The majority of their clients are from the public
sector. We have a unitIdedicated to our account. Each claims adjuster services only
certain members. This,helps city personnel involved in workers'compenation claims to
develop rapport and confidence in the claims adjustment process. An account manager
supervises the adjuster's and is always available,with the assigned adjuster,for on-site I -
claim review and to assist with presentations on the workers compensation system.
! I
I I
All workers' compensation medical bills are reviewed by Physician Authorization
Review,Inc. (PAR) and are reduced down to the fee schedule,or below, authorized by
the State of California.'Because there are preferred provider networks,with
agreements in place to provide medical care below fee schedule. In addition,certain f
complex bills will be audited and/or reviewed by PAR's medical director]to ensure care
provided was appropriate and necessary. PAR also reviews requests€or,surgery and
diagnostic testing,again,to ensure medical necessity.
i
CALIFORMA JPIA staff are in daily contact with SCRMA and defense attorneys,making
sure that prompt service is provided to members. Our overall goal.is deliver workers'
compensation benefits with accuracy and timeliness and to see that claims are handled
properly,quickly and economically.
I
I
i
I
I
I !
!
!
I i ,
I I
� I
I i
I
I I i
I
i
` I
! I !
I
CALIFORNIA JOINT POwVERS INSURANCE AUTHORIT'i-
Workers' Compensation Program
Primary Deposit Calculation
City of Grand Terrace
1994-1995 1995-1996 1996-1997 1997-1998 1998-1999 1999-2000 2000-2001
Claims to$10K 919 506 981 15,064 646 11,312 3,408
Claims$10K-25K 0 0 0 0 0 15,000 0
Claims$25K-50K 0 0 0 0 0 25,000 0
Claims$50K-100K 0 0 0 0 0 50,000 0
Claims$100K-500K 0 0 0 0 0 110,317 0
Claims 500+ 0 0 0 0 0 0 0
Cit 's WC Payroll 1,059,465 1,158,677 1,243,299 1,337,101 1,469,734 1,503,138 1,449,250
Estimated Cost of Coverage
1994-1995 1995-1996 1996-1997 1997-1998 1998-1999 1999-2000 2000-2001
$10K Retention Pool $10,872 $8,841 $18,506 $57,518 $24,073 $70,018 $42,587
$25K Retention Pool 9,986 8,151 17,507 41,089 23,195 73,993 $5,356
$50K Retention Pool 9,733 7,891 16,958 34,810 22,803 91,224 $4,057
Primary Deposit Calculation $10,000 Retention Pool $30/711
Primary Deposit Calculation $25,000 Retention Pool $19,986
Primary Deposit Calculation $50,000 Retention Pool $18,439
I
i
I '
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, PROVIDING WORKERS COMPENSATION
COVERAGE FOR CERTAIN CITY VOLUNTEERS PURSUANTTO THE
PROVISIONS OF SECTION 3363.5 OF THE LABOR CODE.
WHEREAS, the City of Grand Terrace finds its best interest will be served by utilizing,
volunteers in the provision of certain government services; and
WHEREAS, said lvolunteers should be eligible for workers' compensation coverage while on
duty;
i
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace
does hereby:
1. Find and determine that the public interest is best served by providing workers'
compensation coverage for City volunteer workers as specified by the City Manager;;
and
2. Provide eligibility for said volunteers for workers compensation benefits which will be
applicable:during the time the person actually performs volunteer services, provided,
however, that the rights of volunteers shall be limited as set forth in the Labor Code.
PASSED APPROVED AND ADOPTED THIS 14`'day of November,2002.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
and of the City Council thereof And of the City Council thereof.
I
i
I i
I
i I
I
l
i
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, TO AUTHORIZE AND
APPROVE SELF-INSURANCE OF WORKERS' COMPENSATION
FOR ITS EMPLOYEES THROUGH THE SELF-INSURANCE AND
LOSS POOLING PROGRAM OF CALIFORNIA JOINT POWERS
INSURANCE AUTHORITY.
WHEREAS,pursuantto the provisions of Section 6500 et seq.and also Section 990.4 and 990.8
ofthe California Government Code,the CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
was created in 1977; and
WHEREAS, The City of Grand Terrace has become a member of CALIFORNIA JOINT
POWERS INSURANCE AUTHORITY, and also of its General Liability Program; and
WHEREAS,CALIFORNIA JOINT POWERS INSURANCE AUTHORITY has established and
administered a successful Workers' Compensation Self- insurance and Loss Polling Program for its
members since January 1, 1980; and
WHEREAS,there are significant financial and administrative advantages for the City of Grand
Terrace to provide workers' compensation coverage for its employees through the said Self-insurance
and Loss Pooling Program of CALIFORNIA JOINT POWERS INSURANCE AUTHORITY.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY RESOLVE, ORDER AND DETERMINE THE FOLLOWING:
Section 1.Workers'compensation coverage for employees ofthe City of Grand Terrace through
the Workers' Compensation Self-insurance and Loss Pooling Program of CALIFORNIA JOINT
POWERS INSURANCE AUTHORITY is hereby authorized and directed effective January 1, 2003.
Section 2. The City Manager of the City of Grand Terrace is authorized and directed to apply
to the Department of Industrial Relations for a Certificate of Consent to Self-insure, and to take such
other actions as be necessary to effectuate self-insurance of worker' compensation for City employees.
Section 3. That an Initial Annual Workers' Compensation Deposit of$19,986 for the period
of January 1,2003 to December 31, 2003, is approved and the appropriate officers of the District are
authorized to pay the same to the CALIFORNIA JPIA.
Section 4. That a Loss Retention level of$25,000 per occurrence is approved for all employees.
Section 5. That the Mayor shall sign and the City Clerk shall certify to the passage and adoption
of this Resolution, and thereupon the same shall take effect and be in force.
I
I
Resolution No. 2002 -
Page 2
Section 6. That the City Clerk is directed to forward a certified copy of this Resolution to
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY, 8081 Moody Street, La Palma!
California 90623.
PASSED AND APPROVED AND ADOPTED this 14`h day of November, 2002.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
and of the City Council thereof. And of the City Council thereof.
I
I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the
foregoing Resolution was introduced and adopted at a regular meeting of the;City Council of the City
of Grand Terrace held on the 14'day of November,2002, by the following vote:
� I
AYES:
NOES:
ABSENT:
ABSTAIN:
Brenda Stanfill
City Clerk
I
Approved as to form:
I
i
City Attorney
I
i
LEAGUE OF CALIFORNIA
µ:me CITIES
INLAND EMPIRE DIVISION
LEGISLATIVE TASK FORCE
MEETING INVITATION
r Thursday, October 24, 2002
2:00 .m. to 4:00 .m.
Time. p p
Location: Tri-Communities Room, 1st Floor
Rancho Cucamonga City Hall
10500 Civic Center Drive
(Please see second page for City Hall parking pass.
Sign and place on car dashboard)
AGENDA ACTION ITEMS
A. Presentation of Call to Action 2003 - Lee Ann Garcia
ACTION: 1. Each city requested to develop an impact handout to
accompany the Call to Action 2003 Program packet for their area
presentations.
2. If your city has not passed a resolution for the Volunteer Payroll
Deduction Program, you are requested to do so. Scheduling has begun,
to meet with department heads to explain the program.
B. Regional Representative Report - Nancy Cisneros
• Proposition 46-Housing and Emergency Shelter Trust Fund Act of 2002
• Leave our Community Assets Local (LOCAL)
• Save our Services (SOS)
ACTION: Informational only— Coalition building continues. A meeting
has been scheduled November 12t" with key labor leaders to discuss
common ground partnering on revenue protection of local government.
C. Update on Action for Better Cities (ABC) —Janice Rutherford
ACTION: Informational only
COU NCIL AGENDA GTEN9 MO. �l�
i
i
D. Update on Housing Issues —Wendy McCammack/Lori Sassoon
I
ACTION: Informational only— Update on Housing Policy Committee
direction and planning for second visit of Housing and Community
Development Director, Julie Bornstein. Recommendation was made by
Task Force to include;invitation to Business, Housing and
Transportation Secretary, Maria Contreras-Sweet.
� I
E. Transportation — Darren Kettle, SANBAG
I
ACTION: Informational only— Handed out a draft 20031-04 State
Legislative Program Listing.
I
F. Upcoming Events:
j I
I
• Legislative Briefing - November 8, 2002, @ Ontario Convention Center
• Legislative Orientation for new and continuing Councilinembers —
December 4, 2002, @ Rancho Cucamonga City Hall:
2:00-3:30 p.m. Orientation
l
3:30 —5:00 p. . Reception
F: Schedule next:i meeting — Lee Ann Garcia
I �
SCHEDULE OF UPCOMING MEETINGS/EVENTS -_
November 8, 2002 Legislative Briefing Ontario Convention Center
November 21,2002 Division Dinner Meeting 6:30 San Bernardino Hilton
Subject: State Budget
1
December 4,2002 Training Session for Elected Officials 2:00-3:30 Ran Cucamonga
Reception directly following 3:30-5:00
January 23, 2003 Legislative Task Force Meeting 2:00-4:00 Rancho Cucamonga
February 27, 2003 Legislative Task Force Meeting 2:00-4:00 Rancho Cucamonga
I
March 27/28, 2003 City/County Conference (No March Legislative Task Force Meeting)
April 24,2003 Legislative Task Force Meeting 2:00-4:00 Rancho Cucamonga
May 14/15, 2003 Legislative Action Days Sacramento
I
May 22,2003 Legislative Task Force Meeting 2:00-4:00 Rancho Cucamonga
June 26, 2003 Legislative Task:Force Meeting 2:00-4:00 Rancho Cucamonga
i I
I
I I
j
I �