The URL can be used to link to this page

06/23/2005 LE, .COP,y GROMP TERR CE _ Julie 23, 2005 22795.Barton Road .: Grand Terrace California 92313-5295 ; Civic Center ` c (909)824-6621_ Fax(909)783-7629 Fax(909)783-2600 Maryctta Ferre CITY OF 'GRAND ,TERRACE,. Mayor ,Bea Cortes Mayor Pro Tem- CRA/CITY COUNCIL Herman Hilkey ; Lee Ann Jim Miller REGULAR MEETINGS •• Jim Miller Council Members - Thomas J.Schwab _ - -2ND `AND 4TH;Thursday --6:00 p.m. City Manager Council Chambers ' Grand-Terrace Civic Center 22795 Barton Road. „ CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS JUNE 23,2005 GRAND TERRACE CIVIC CENTER 6:00 PM 22795 Barton Road THE=CITY OF GRAND TERRACE'COMPLI<ES WITH THE-AMERICANS WITH-DT ABII:iTIES ACT"OF'1990. 'IT YOU REQUIRE.SPECIAL;ASSISTANCE TO ' 'A�tTICIPATE-IN TAIS.MEETING, PLEASE,'CALI: THE'CITY,. CI:ERK'S<OFFICE;AT'(909)824 4621�AT LEAST 4811Oi7RS-PRIOR.TO THE MEETING: * Call to Order- * Invocation-Pastor Salim Elias,Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 06-09-2005 Minutes Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Grand Terrace Days Sponsors B. Proclamation - Children's Network "Fun In The Sun, Safe Summer 2005" 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Dated June 23,2005 Approve B. Ratify 06-23-2005 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 05-26-2005 and 06-09-2005 Minutes Approve. E. Cancellation of July 28,2005 Council Meeting Authorize F. Special Events Permit Requested by Calvary,The Brook for Approve the Use of Rollins Park for a Freedom Day Picnic and Service Open to the Public on Saturday,July 2,2005 from 10 a.m.to 3 p.m. i I i COUNCIL AGENDA i 06-23-2005 PAGE 2 OF 2 i AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION i 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council is prohibited from discussing or acting on any item not on the agenda. The Mayor may request a brief response from staff to questions raised during public comment. 5. ORAL REPORTS A. Committee Reports I 1. Emergency,Operations a. Minutes of May 3,2005 Accept B. Council Reports I 6. PUBLIC HEARINGS A. Street Cut Policy and an Ordinance of the City Council of the Approve/Adopt ICity of Grand .Terrace, California.Establishing Fines for Failure to Obtain a Street Cut Permit and Failure to Perform Street Cut Construction in Accordance to the Specifications as Described in the Specifications for Construction Within the Public Right of Way B. Resolution-2005-2006 Annual Assessment Landscape and Adopt Lighting District No. 89-1 I 7. UNFINISHED BUSINESS A. HVAC Maintenance Agreement i 8. NEW BUSINESS -None 9. CLOSED SESSION-None 4 ADJOURN . I i i j I THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,JULY 14, 2005 AT 6:00 P.M. ............................................................. AGENDA ITEM REQUESTS FOR THE 07-14-2005 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 07-07-2005. r i I CR6d 6%d E"P"�gf ie CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-JUNE 9,2005 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on June 9, 2005 at 6:00 p.m. PRESENT: Maryetta Ferr6, Chairman Bea Cortes,Vice-Chairman Herman Hilkey,Agency Member Lee Ann Garcia,Agency Member Jim Miller,Agency Member Tom Schwab, Executive Director Tracey Martinez,Deputy City Clerk Steve Berry,Assistant City Manager Larry Ronnow,Finance Director Jerry Glander,Building & Safety Director Lt. Hector Guerra, Sheriffs Department John Harper, City Attorney ABSENT: Brenda Stanfill, City Clerk Gary Koontz, Community Development Director APPROVAL OF 05-26-2005 MINUTES CRA-2005-17 MOTION BY AGENCY MEMBER GARCIA, SECOND BY VICE-CHAIlZMAN CORTES,CARRIED 5-0,to approve the May 26,2005 Community Redevelopment Agency Minutes. AES, REAL PROPERTY EXCHANGE AGREEMENT CRA-2005-18 MOTION BY AGENCY MEMBER GARCIA, SECOND BY VICE-CHAIRMAN CORTES, CARRIED 4-1-0-0 (AGENCY MEMBER HILKEY VOTED NO), to Authorize the Mayor to enter into the AES,Real Property Exchange Agreement. ANNUAL STATEMENT OF INVESTMENT POLICY CRA-2005-19 MOTION BY AGENCY MEMBER GARCIA,SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0,to Adopt a Resolution for the Annual Statement of CRA Investment Policy. Chairman Ferr6 adjourned the Community Redevelopment Agency Meeting at 6:15 p.m.,until the PENDING C R W APPROVAL i i I Community Redevelopment Agency Minutes June 9,2005 Page 2 next CRA/City Council Meeting scheduled to be held on Thursday, June 23, 2005, at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace i I, i I - i I I I i Zama V v 1 - Jrvt FUNIN THE SUN, SAFE SUMMER 2005 WHEREAS, the City of Grand Terrace joins with San Bernardino County Children's Network to declare a "Fun in the Sun,Safe Summer 2005,"and WHEREAS, summer is a time for families to gather around pools, lakes and streams to enjoy recreational time together; it is also a time for parents and,caregivers to run errands in hot weather sometimes forgetting the most important cargo,,the child in the--back seat;and WHEREAS,in 2003 there were 6 child drowning deaths in San Bernardino County as well as 2. deaths due to no helmets,l3pedestrian-related deaths,2 vehicle back-overs,23 deaths due to not wearing seat belts or child restraints;these unintentional accidents are 100%preventable;and WHEREAS, it takes an entire community to make the summer safe for our children,including parents and caregivers,fire and housing agencies,law enforcement,schools,hospitals,health workers, child careproviders,libraries,community based organizations and businesses. It will take everyone that influences our children's safety to come together to make this summer a safe one;and WHEREAS, San Bernardino County's "Fun in the Sun, Safe Summer 2005" campaign is intended to raisepublic awareness throughout the summer,by hosting apublic kick-offevent,distributing educational and awareness materials and activities,making public service announcements,scheduling public speaking appearances in which"active supervision is emphasized:to-reduce drowning and near drowning accidents, to reduce or eliminate the:number of child hyperthermia deaths resulting from leaving children unattended in vehicles,and to significantly impact otherpreventable accidents that result in serious injury or death; NOW, THEREFORE,the City Council of the City of Grand Terrace does hereby proclaim May 30,through September 5,2005 as"Fun in the Sun,Safe Summer2005"in the City of Grand Terrace and urge all citizens to support this campaign by circulating materials,and by"actively supervising"children, thereby helping them stay safe in cars, in water,and on the roads and sidewalks. This 231 day of June,2005. Mayor Ferri Mayor Pro Tem Cortes Council Member Hilkey Council Member Garcia Council Member Miller _ rF f f p r Check Register Dated June 23, 2005 vchlist Voucher List Page: 06116/2005 8:50:08AM CITY OF GRAND TERRACE 1 Bank code: bofa Voucher Date Vendor Invoice Description/Account , Amount 55695 6/2/2005 005584 PETTY CASH gt change GRAND TERRACE DAYS CHANGE _ 23-200-12-00 400.00 Total : 400.00 55696 6/3/2005 010497 THE BROOK 06022005 Reimburse G.T. Days supplies 23-200-12-00 112.03 Total : 112.03 55697 6/6/2005 010354 CANYON SPRGS H.S. BAND BOOSTER 06062005 G.T. Days Winner-1st Place Band 23-200-12-00 11000.00 r Total : 1,000.00 55698 6/7/2005 006720 SO.CA.EDISON COMPANY May, 2005 May Electricity 10-175-238-000-000 20.88 10-172-238-000-000 26.10 10-190-719-000-000 1.71 10-440-238-000-000 824.85 10-450-238-000-000 771.37 1.0-190-238-000-000. 2,527.45 16-510-238-000-000 278.48 10-805-238-000-000 '605.99 15-500-601-000-000 20.21 34-400-238-000-000 57.41 Total : 5,134.36 55699 6/7/2005 010053 BEAR ICE COMPANY 06062005 G.T. Days Ice Delivery 23-200-12-00 121.00 Total : 121.60 55706 0/2005 010498 TERRIER BAND BOOSTERS 06062005 G.T. Days parade appearance 23-200-12-00_ 1,000.00 Total: 1,000.00 , 55701 6/7/2065 003420 INLAND COUNTIES INSURANCE SVCS inland DENTAL FOR JUNE 2005 10-022-63-00 1,032.62 Total : 1,032.62 Page: 1 C,C)LINCIL AGENDA ITEM No.,,�n —n Voucher List o�ge-- 2 06/16/2005 8:50:08AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55702 6/7/2005 004587 MANAGED HEALTH NETWORK 060105 MANAGED HEALTH NETWORK 10-120-142-000-000 10.95 10-125-142-000-000 10.95 10-140-142-000-000 16.38 10-172-142-000-000 2.91 10-175-142-000-000 2.35 10-180-142-000-000 16.50 10-370-142-000-000 7.73 10-380-142-000-000 5.48 10440-142-000-000 152.58 10-450-142-000-000 5.48 21-572-142-000-000 5.57 32-370-142-000-000 2.35 34-400-142-000-000 18.32 34-800-142-000-000 10.95 Total: 268.50 55703 6/7/2005 005452 PACIFICARE OF CALIFORNIA 1000928662 PACIFICARE HEALTH INS 34-400-142=000-000 1,250.58 10-120-142-000-000 599.32 10-125-142-000-000 445.70 10-140-142-000-000 1,028.31 10-172-142-000-000 260.96 10-175-142-000-000 208.77 10-180-142-000-000 676.52 10-370-142-000-000 537.19 10-380-142-000-000 265.43- 10-440-142-000-000 726.89 10-450-142-000-000 222.85 21-572-142-000-000 299.65 10-022-63-00 6,031.88 32-370-142-000-000 1.53.48 Total : 12,707.53 55704 6/7/2005 006772 STANDARD INSURANCE COMPANY std STANDARD INS-LIFE AND DISABILITY `-� Page: 2 o � � i vchlist Voucher List Page: 3 06116/2005 8:50:08AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55704 6/7/2005 006772 STANDARD INSURANCE COMPANY (Continued) 10-120-142-000-000 13.00 10-125-142-000-000 11.75 10-140-142-000-000 19.56 10-172-142-000-000 3.26 10-175-142-000-000 2.60 10-180-142-000-000 18.88 10-370-142-000=000 9.10 10-380-142-000-000 6.50 10-440-142-000-000 76.75 10-450-142-000-000 6.50 21-572-142-000-000 5.87 32-370-142-000-000 2.60 34-400-142-000-000 21.44 34-800-142-000'-000 13.00 10-022-63-00 1,179.75 , Total: 1,390.60 55705 6/7/2005 006315 ROLLINS, RICHARD May, 2005 May Open/Close/Clean Parks - 10-450-245-000-000 1,151.25 Total : 1,161.25 55706 6/13/2005 001907 COSTCO#478 0478 15 0184 1-C. Care supplies 23-200-14-00 75.50 10-440-220-000-000 75.00` 10-440-228-000-000 48.01 Total : 108.66 55707 6/13/2005 001907 COSTCO#478 0478 11-0449 1"CHILD CARE SUPPLIES 10-440-228-000-000 50.00 10-440-220-000-000 85.44 Total : 135.44 55708 6/23/2005 010009 AARON'S SIGNS& BANNERS 05-1070 2 banners-G.T. Days 23-200A MO 164.13 Total : 164.13 55709 6/23/2005 010376 ARCADIS G& M INC. 112632 CONSULTING SERVICES I Page: 3 Vchlist Voucher List Paget 4 06116/2005 8:50:08AM CITY OF GRAND TERRACE n Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55709 6/23/2005 010376 ARCADIS G & M INC. (Continued) 32-600-208-000-000 306.94 Total : 306.94 55710 6/23/2005 010293 AVAYA, INC. 2721340598 MAINT FOR PHONE SYSTEMS _ 10-190-246-000-000 183.46 Total : 183.46 55711 6/23/2005 010063 BALLOON TEAM PROMOTIONS 06072005 G.T. Days Balloons 23-200-12-00 538.75 Total : 538.76 55712 6/23/2005 010503 BAUGHN, DAVID 5084 G.T. Days vendor refund 23-200-12-00 25.00 Total : 25.00 55713 6/23/2005 010260 BEAUTY GALLERY 275312 G.T. Days-Hair Color Spray 23-200-12-00 102.79 Total : 102.79 55714 6/23/2005 001713 CA. DEPT. OF TRANSPORTATION 170805 April 1-215 signal maint/energy 16-510-238-000-000 47.84 Total : 47.84 55715 6/23/2005 010377 CABELA'S GOVERNMENT OUTFITTERS 0534889-01 UNIFORMS &SUPPLIES 10-180-218-000-000 142.90 Total : 142.90 55716 6/23/2005 010493 CBIZ ACCOUNTING, TAX 21201 USER FEE STUDY 10-190-250-000-000 3,000.00 Total : 3,000.00 55717 6/23/2005 001742 CHAGOLLA CONSTRUCTION, ROBERT 396 REHAB SFR 10-190-719-000-000 65,722.50 Total : 65,722.50 55718 6/23/2005 010218 CHEVRON &TEXACO CARD SERVICES 7898191957506 May vehicle fuel Page: 4 vchlist Voucher List �- Page: 5 06/16/2005 8:50:08AM CITY OF GRAND TERRACE Bank code: bofa - Voucher Date Vendor Invoice Description/Account Amount 55718 6/23/2005 010218 CHEVRON &TEXACO CARD SERVICES (Continued) ; . 16-900-254-000-000 115.13 10-180-272-000-000 740.85 Total : 855.98 55719 6/23/2005 001867 COMMERCIAL LANDSCAPE SUPPLY 136508 LANDSCAPE SUPPLIES 10-450-245-000-000 102.45 136693 LANDSCAPE SUPPLIES 10-450-245-000-000 14.29 136752 Trash'bags 10-4507245-000-000 151.65 Total : 268.39 55720 6/23/2005 010502 CONNECTION TO CRUISE 06132005 G.T. Days vendor refund 23-200-12-W 25.00 Total : 25.00- 55721 6/23/2005 010147 CORTES, BEA June, 2005 June Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 149.49 - Total : 299.49 55722 6/23/2005 001907 COSTCO#478 0478 16 0166 21 CHILD CARE SUPPLIES 10-440-228-000-000 39.48 10440-220-000-000 74.44 Total: 113.92 55723 6/23/2005 001930 DAILY JOURNAL CORPORATION- B824910 Public Hearing Notice 10=370-230-000-000 93.48 B827438 Public Hearing Notice 10-370-230-000-000 78.72 Total: 172.20 55724 6/23/2005 001937 DANKA OFFICE IMAGING COMPANY 703988247 COPIER CHARGES 10-172-246-000-000' 19.74 - 10-175-246-000-000 24.68 34-400-246-000-000 - 54.28 Page: 5 _vchlist Voucher List Page 6 06/16/2005 8:50:08AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55724. 6/23/2005 001937 DANKA OFFICE IMAGING COMPANY (Continued) 703988249 COPIER CHARGES 10-172-246-000-000 1.51 10-175-246-000-000 1.88 34-400-246-000-000 4.15 Total: 106.24 55725 6/23/2005 003210 DEPT 32-2500233683 0293095 G.T. Days supplies 23-200-12-00 173.18 2036947 Maint supplies 10-180-245-000-000 52.73 3046568 G.T. Days supplies 23-200-12-00 120.28 3538/3292035 Maint supplies 10-180-245-000-000 56.44 4037522 G.T. Days Supplies 23-200-12-00 64.17 4047367 G.T. Days Supplies 23-200-12-00 13.21 Total : 480.01 55726 6/23/2005 002165 DRUG ALTERNATIVE PROGRAM 5788 LAWN CARE 34-700-767-000-000 40.00 Total : 40.00 55727 6/23/2005 002280 EVER READY EMBROIDERY 775352 5 Blue G.T. Days Shirts 23-200-12-00 123.91 Total: 123.91 55728 6/23/2005 002450 FERRE', MARYETTA June, 2005 June Council&Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 400.00 55729 6/23/2005 002740 FRUIT GROWERS SUPPLY 32071594 Sweeper maint supplies 16-900-254-000-000 12.50 Page: 6 vchllst Voucher List •Page: 7 06/16/2005 8:50:08AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55729 6/23/2005 002740 FRUIT GROWERS SUPPLY (Continued) 32071720 Sweeper supplies 16-900-254-000-000 13.47 32071729 MAINT SUPPLIES 10-450-245-000-000 41.56 32071760 4"coupler 10-450-245-000-000 80.28 32071770 MAINT SUPPLIES 10-450-245-000-000 29.11, 32071955 Maint supplies 10-180-245-000-000 133.72 Total : 310.64 55730 6/23/2005 002901 G.T. AREA CHAMBER OF COMMERCE 4346-AD BLUE MT OUTLOOK 10-125-213-000-000 620.00 4410-Ad BLUE MT OUTLOOK 10-125-213-000-000 620.00 Total : 1,240.00 55731 6/23/2005 002795 GARCIA, LEE ANN June, 2005 June Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 218.65 - Total : 368.65 5573.2 6/23/2005 002835 GIBSON DISCOUNT 99298 Box soap lotions 10-440-228-000-000 53.86 Total : 53.86 55733 6/23/2005 010181 GOPHER PATROL May, 2005 GOPHER ERADICATION SERVICE FOR PARKS 10-450-245-000-000 445.00 10-190-719-000-000 45.00 Total: 490:00 55734 6/23/2005 010425 GRAND TERRACE MARTIAL ARTS June, 2005 June class 10-430-27 1,189.21 Total : 1,189.21 Page: 7 vchlist Voucher List page: 8 06/16/2005 8:50:08AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55735 6/23/2005 010487 HERTZ FURNITURE SYSTEM 238294 FOR COMM ROOM 10-180-210-000-000 558.17 Total : 558.17 Olb 32=2e 6 80=000- -40-+4G--120-0v£�'0£ ww``..,, . 250-90 1 -I.Gtal 46g;g@- 55737 6/23/2005 003224 HYDRO-SCAPE PRODUCTS INC. 3901845-00 LANDSCAPE/MAINTENANCE SUPPLIES 10-180-245-000-000 126.24 3921722-00 LANDSCAPE/MAINTENANCE SUPPLIES 10-180-245-000-000 101.29 3927297-00 LANDSCAPE/MAINTENANCE SUPPLIES 10-180-245-000-000 33.43 Total: 260.96 55738 6/23/2005 010504 IAN DAVIDSON LANDSCAPE ARCHI 15504-01 Jan. srvs G.T. Condo Assn 34-500-727-000-000 4.30.00 Total : 430.00 55739 6/23/2005 010200 'INLAND PARTY RENTALS 06082005 Chairs&tables-G.T. Days 23-200-12-00 707.77 Total : 707.77 55740 6/23/2005 010505 J & M APPLIANCE 21152 C. Care Washer-service call 10-440-246-000-000 69.00 - Total:: 69.00 55741 6/23/2005 003858 J.Z.'S PARTY CHARM 6996 G.T. Days canopies, umbrellas 23-200-12-00 2,653.28 Total : 2,653.28 55742 6/23/2005 003800 JAGUAR COMPUTER SYSTEMS INC 43016 INTERNET WEBSITE HOSTING 10-180-255-000-000 75.00 Total: 75.00 55743 6/23/2005 003850 JANI-KING 06050075 June Bldg Cleaning-C. Care Page: 8 vchlist Voucher List Page: 9 06/16/2005 8:50:08AM CITY OF GRAND TERRACE Bank code.: bofa Voucher Date Vendor Invoice Description/Account Amount 55743 6/23/2005 003850 'JANI-KING (Continued) 10-440-244-000-000 815.00 Total : 815.06 55744 6/23/2005 010499 JOHNSON, JO ANN 05232005 Reimburse EOC food purchases 10-808-248-000-000 380.78 Total : 380.78 5574.5 6/23/2005 003867 K. D. SALES 140602 Hose 10-180-245-000-000 9.27 - Total : 9.27 '55746 6/23/2005 004203 KNOTTS BERRY FARM 06072005 C. Care 6/30 trip-16 tickets 23-200-14-00 226.00 - Total : 226.00 55747 6/23/2005 004299 LAKESHORE LEARNING MATERIALS 250642 TINY TOT SUPPLIES 10-440-221-000-000 100.12 10-440-221-000=000 6.87 250652 CHILD CARE SUPPLIES 10-440-228-000-000 310.36 w 10-440-228-000-000 22.52 r' Total : 439.87 55748 6/23/2005 004620 MCI TELECOMMUNICATIONS May 7FW59001 May phone charges 10-808-235-000-000 35.96 Total : 35.96 55749 6/23/2005 010446 MILLER, JIM June, 2005 June Council &Agency Stipends 32-200-120-000-000 150.00 { 10-110-120-000-000 250.00 Total : 400.00 55750 6/23/2005 004740 MMASC 06132005 MMASC Annual Corif. July 6-8, 2005 10-180-268-000-000 235.00 Total : 235.00 55751 6/23/2005 010041 NOLTE ASSOCIATES INC. 5090395 H2O PIPE ROLACATION Page: 9 vchnst Voucher List Page_ 10 06/16/2005 8:50:08AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55751 6/23/2005 010041 NOLTE ASSOCIATES INC. (Continued) 32-600-205-000-000 - 7,752.17 32-600-208-000-000 7,752.17 Total : 15,504.34 55752 6/23/2005 001456- OFFICE MAX-A BOISE COMPANY 017942 Printer toner 10-440-210-000-000 65.44 735380 Office supplies - 10-120-210-000-000 25.10 907520 Colored copy paper 10-440-210-000-000 134.47 Total: 225.01 55753 6/23/2005 005435 ORIENTAL TRADING COMPANY 600224816-01 PRESCHOOLSUPPLIES 10-440-228-000-000 42.60 Total : 42.60 56754 6/23/2005 005586 PETTY CASH 06112005 Reimburse petty cash 10-440-220-000-000 36.57 10-440-221-000-000 55.73 10-440-223-000-000 11.46 10-440-228-000-000 51.53 Total : 155.29 55755 6/23/2005 010500 PHUN, PETER 06042005 G.T. Days Photographer 23-200-12-00 646.50 Total : 646.50 55756 6/23/2005 006453 S.B. COUNTY AUDITOR/CONTROLLER 1636 BOOKING FEES 10-410-259-000-000 1,916.64 Total : 1,916.64 55757 6/23/2005 006524 S.B. COUNTY AUDITOR/CONTROLLER 06072005 Release lien 276-242-05 &277-421-13 21=572-210-000-000 24.00 Total: 24.00 55758 6/23/2005 006505 S.B. COUNTY FIRE DEPARTMENT 200'5-06 May C. Care diesel -- 10-440-272-000-000 35.00 Page: 10 vchlist Vibuther List 06/16/2006 8:50:08AM CITY OF GRAND TERRACE Page: 11 Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55758 6/23/2005 006505 S.B. COUNTY FIRE DEPARTMENT (Continued) Total : 36.00 55759 6/23/2005 006531 S.B. COUNTY SHERIFF 5887 0405 LAW ENFORCEMENT CONTRACT 10-4.10-255-000-000 3,179.55 10-410-256-000-000 97,188.25 14-411-256-000-000 5,617.20 5887a SHERIFF CONTRACT 14-411-256-000=000 13,198.00 5887b JUNE RET. RATE REDUCTION.CREDIT 10-410-256-000-000 -2,353.00 5887c JUNE GRANT DEPUTY RATE REDUCTION 14-411-256-000-000 -328.00 Total : 116,502.00 55760 6/23/2005 006565 SAN BERNARDINO COUNTY SUN S208877511A ADS FOR CHILD CARE 10-120-230-000-000 201.68 Total : 201.68 55761 6/23/2005 006435 SAN BERNARDINO, CITY OF 36606 ANIMAL SHELTER SERVICES 10-190-256-000-000 341.00 Total : 341.00 55762 6/23/2005 005529 SBC CALIFORNIA June, 2005 June Internet 10-380-235-000-000 183.09 Total : 181.09 55763 6/23/2005 006614 SCHWAB, THOMAS 06062005 Reimburse mtg expense 10-120-270-000-000 19.73 10-110-270-000-000 19''74 Total : 39.47 55764 6/23/2005 006720 SO.CA.EDISON COMPANY, May, 2005 May Electricity-street lights 16-510-238-000-000 3,746.91 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 Total : 3,896.31 Page: 11 --vCfflIst Voucher List Page 12 06/16/2005 8:50:08AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55765 6/23/2005 006730 SO.CA.GAS COMPANY May, 2005 May Natural Gas 10-190-238-000-000 161.35 10-440-238-000-000 36.73 10-805-238-000-000 15.46 Total : 213.54 55766 6/23/2005 006778 STAPLES CREDIT PLAN 78234 Office supplies 10-380-249-000-000 97.62 9153045088 Office supplies 10-180-210-000-000 37.01 9153105027 Office supplies 34-800-210-000-000 44.43 9153105048 Office supplies 34-800-210-000-000 40.88 9153300307 Office supplies ' 10-180-210-000-000 41.86 9153300323 Office supplies 10-180-210-000-000 30.83 9153384077 Office supplies 10-180-210-000-000 21.53 Total : 314.16 55767 6/23/2005 010447 STUDIO 33 PRODUCTIONS 3848 Repair sound system-C. Chambers 10-180-245-000-000 180.00 3867 G.T. Days Stage, etc. 23-200-12-00 4,100.00 3867a Wireless mikes-G.T. Days 23-200-12-00 730.00 Total : 5,010.00 55768 6/23/2005 006898 SYSCO FOOD SERVICES OF L.A. 5060106258 CHILD CARE SUPPLIES 10-440-220-000-000 608.47 5060221289 CHILD CARE SUPPLIES 10-440-220-000-000 25.73 5060713764 CHILD CARE SUPPLIES 10-440-220-000-000 14.29 Page: 12 vchlist Voucher List Page: 13 06/1612005 8:50:08AM CITY OF GRAND TERRACE Bank code: bofa Voucher. Date Vendor Invoice Description/Account AMount 55768' 6/23/2005 006898 SYSCO FOOD.SERVICES OF L.A. (Continued) r. 5060806246 CHILD CARE SUPPLIES 10-440-220-000-000 592.93 Total : 1,241.42 - 55769 6/23/2005 006980 TEXACO/SHELL 8000209687506 May Fuel 10-180-272-000-000 42.51 Total : 42.51 55770 6/23/2005 007036 TRAFFIC SPECIALTIES INC. 904411 10 blockades&spray chaulk 16-900-220-000-000 754.03 904412. "No Parking"signs 16-900-220-000-000 75.43 - Total : 829.46 55771 6/23/2005 007220 UNDERGROUND SERVICE ALERT 2005050287 May DIG ALERT SERVICE 16-900-220-000-000> 33.60 Total : 33.60 55772 6/23/2005 010501 VENEGAS, ANTHONY 5069 Park reservation refund 10-450-01 130.00 Total : 130.00 55173 6/23/2005 010421 VILLAGE ENTERPRISES, DARCY MCNAB 05-32 CONSULTANT 10-180-255-000-000 166.60 Total : 166.60 55774 6/23/2005 007880 WEST GROUP 808998598 LEGISLATIVE UPDATES 10-125-250-000-000 133.61 Total : 133.61 55775 6/23/2005 007854 WESTERN EXTERMINATORS CO 236184 PEST CONTROL 10-180-245-000-000 76.00 10-440-245-000-000 65.00 10-805-245-000-000 29:00 34-400-246-000-000 33.50 Total : 203.50 Page: 13 vChlist Voucher List Page, 14 06/16/2005 8:50:08AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount #######1 6/15/2005 007400 U. S. BANK TRUST N.A. June, 2005 LEASE PAYMENTS 33-300-206-000-000 22,960.52 Total : 22,960.52 82 Vouchers for bank code: bofa Bank total : 280,111.54 82 Vouchers in this report Total vouchers: 280,111.54 I certify that, to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and:%.Agency. Larry Ronnow, Finance Director r Page: 14 CITY OF GRAND TERRACE ` �a n COO np MCIL CITY COUNCIL MINUTES REGULAR MEETING-MAY 26,2605, A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on May 26, 2005, at 6:00 p.m. PRESENT: Maryetta Ferre, Mayor Bea Cortes,Mayor Pro Tem Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Jim Miller, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry,Assistant City Manager Lary Ronnow,Finance Director Jerry Glander,Building& Safety Director r Gary Koontz, Community Development Director John Harper, City Attorney Lt. Hector Guerra, Sheriff's Department ABSENT: None The City Council meeting was opened with Invocation by Pastor Roberto Garcia, Terrace Crest Baptist Church-followed by the Pledge of Allegiance led by Mayor Pro Tem Bea Cortes. ITEMS TO DELETE -None SPECIAL PRESENTATIONS A. Water Awareness Poster Contest Winners- Grand Terrace Elementary Don Hou 01,Riverside Highland Water Company,indicated that this is the third year that the Company has adopted Grand Terrace Elementary School. He introduced the Principal Jim Marshall. Jim Marshall, Principal, Grand Terrace Elementary School, introduced the winners of the Water Awareness Poster Contest and had them share their posters with Council. He thanked the Council and the parents for coming out. CONSENT CALENDAR COUNCIL AGENDA,ITEM NiC,� Council Minutes May 26,2005 Page 2 CC-2005-51 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR FERRE, CARRIED'40-0-1 (MAYOR PRO TEM CORTES ABSTAINED),to approve the following consent'calendar items with the removal of items 3E. and 3F.: 3A. Approve Check Register Dated May 26,2005 3B. Ratify 05-26-2005 CRA Action 3C. Waive Full Reading of Ordinances on Agenda j 3D. Approval of 0542-2005 Minutes 3G. State COPS Grant FY 05-05 Allocation 3H. Reject Liability Claim GTLC-05-02.(Amador) r ITEMS REMOVED FROM CONSENT CALENDAR 3E. FY 2005-2006 City of Grand Terrace Budget Resolution and Salary Range Resolution CC-2005-52 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER GARCIA,CARRIED`4-0-0-1 (MAYOR PRO TEM CORTES WAS ABSTAINED), to adopt the FY 2005-2006 Budget Resolution for the City of Grand Terrace with total estimated revenues of$7,655,780 and total appropriations of$6,967,105 and approve the attached Resolution which incorporates the 5%Cost of Living-increase for each minimum and maximum step of each category of employee 3F. Health Reimbursement Plan Amendment -CC-2005-53 MOTION BY-COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-0-1 (MAYOR PRO TEM CORTES ABSTAINED),to direct the City Manager to execute amendment number one to section 105/HRA Health Reimbursement Plan- City of Grand Terrace,which,as of July 1,2005,will then require a six month waiting period before newly hired eligible employees may participate in the Health Reimbursement Benefit. PUBLIC COMMENT r Jerry Guthrie,21769 Vivienda Avenue,stated that he is opposed to having a manhole factory in front of his home. He stated that the proposed facility will be noisy and dusty.' Jeffrey McConnell, 21758 Walnut Avenue, stated that he lives in the same neighborhood as Mr. Guthrie. He expressed his concern with having the manhole factory, and the possibility of the Colton Regional Park'in the area where the infrastructure is extremely inferior. He suggested that a Specific Plan be prepared for f Council Minutes May 26,2005 Page 3 the area. He,requested that thought be given,to the inferior infrastructure of the area when considering the projects. Bill Hays, 22114 De Berry, indicated that on Tuesday and Wednesday he received phone calls from Steve Wall from the Sun Newspaper in reference to a blogg site. He stated that Mr. Wall was given phone numbers and information of residents that speak at Council Meetings which•he feels is an attempt to intimidate those who exercise their freedom of speech. He stated that Mr.Wall would not give the names of those who divulged the information. He,expressed his concern with staff giving out personal information of residents. He stated that at the last Council Meeting, they went into Closed Session to discuss Real Estate Negotiations to negotiate on the Dodson home and requested what.action was taken. Ci1y Manager Tom Schwab, stated that the City Council has not reviewed any information on the Manhole project, it is currently being reviewed by the Planning Commission. He stated that most of the Council does not know the specifics of the project. The;Council may or may not make a decision with regards to the project. Once the Planning Commission hears the project and votes on it, it will depend on whether the project is appealed by the applicant or some other individual to the Council. It would be at that point-that the Council will be the deciding body. He stated that he did receive a phone call from Mr. Wall from the Sun regarding the -blogg site. He indicated that he told Mr. Wall that he does not read the blogg site. He saw a few things two or three months ago when it was being sent to the City via e-mail. Since that time the City has blocked the site to the server. He stated that he did not give out any information on individuals, it is our.general policy not to. He is unaware of how Mr. Wall.got the information. ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee a. Minutes of 04-11-2005 CC-2005-54 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAY PRO TEM CORTES, CARRIED 5-0, to accept the April 11, 2005 Minutes of the Crime Prevention Committee. COUNCIL REPORTS Councilmember Miller,requested that the meeting be.adjourned in memory of Ruth Rigley, the wife of one of the founding members of the Lions Club and long time resident. Council Minutes May 26,2005 Page 4 Councilmember Garcia, stated that there is-a large amount of snakes in the area. Assistant City Manager-Steve Berry, stated that with the amount of rain that we have had, there is an abundance of species in the area one of them being snakes. There was also a mountain lion siting at the top of Palm. Residents should be aware of their surroundings. Councilmember Garcia,reported that she and Councihnember Hilkey will be serving on the Ad Hoc Committee on Council Procedures and stated that if any of the Councilmembers have any comments to get them to the City Manager. She requested a light agenda for the June 9, 2005 meeting. She reported that there will be a Town Center Community Meeting on May 31,2005 at 6:00 p.m. City Manager Schwab,-stated that the Council can attend if they would like to,however it is basically and opportunity for the Developer and City Staff to show a preliminary design of what the project is going to look like and to get comments for the residents in the area in an effort to make design changes to address their comments. Councilmember Garcia,requested the status of the Stater Bros. warehouse. City Manager Schwab, responded that they will be relocating the warehouse to the old Norton Air Force Base. Their new facility will be built in fazes so it will'take several years before the move is complete. They are looking at a reuse plan for their existing facility and the City will be watching that process closely. Councilmember Garcia,requested that the City Council look at the,possibility of creating a Specific Plan for the M-2 Industrial Zoned area for the North West portion of the City. City Manager Schwab, stated that staff can look at whether or not it makes.sense to have a specific plan in the industrial area. He stated that the area where the warehouse is belongs to Colton and indicated that they have talked to us about a possible land"swap with the land that is owned by Sierra Water with some land in the warehouse area, but has-not heard anything recently. Councilmember Garcia,again requested-that it be brought up at a future meeting. She stated that she was glad to see Pastor Garcia. She stated that JoAnn Johnson sent Council a letter with regards to the Senior Housing Project and requested an update from JoAnn at a later date with regards to whether or not her concerns have been met. She stated that she has requested updates on the projects so that she can keep track of what is going on through the different phases. Councilmember Hilkev;reported that the Blood,Bank needs O positive blood. If anyone is O positive they should contact the Riverside and San Bernardino County Blood Banks. He a - Council Minutes May 26,2005 Page 5 stated that the minutes do not reflect what goes on in Closed Session. He stated that the Attorney has stated that the way the City handles property deals is legal. He does not think everyone on the panel is comfortable with the process: He stated that maybe the Ad Hoc Committee can come up with a policy that will allow the Council to publicly state when they know have a deal and/or when escrow has closed on a piece of property. He is concerned about how the Council handles the property negotiations both buying and selling. City Attorney Harper, stated that there is no reportable action until the deal is done and the deal is done when escrow closes. When escrow closes it can come back on the agenda stating what happened. Councilmember Hilkey, questioned what happens on a split vote during closed session. City Attomeyy Harper,stated that Councilmembers can indicate that they voted noon a item in Closed Session. City Manager Schwab, stated that at the last Council Meeting during Closed Session they / agreed that when escrow closes they it will be reported on the Agenda and that at that point the terms and the price and the land should all be disclosed, which is something new. So when the escrow closes on that property it will,be placed on the agenda and that at that time it would be an opportunity for Council to indicate whether or not they voted for that transaction. He feels that the Ad Hoc Committee would be a perfect opportunity for them to discuss this procedure. Mayor Pro Tem Cortes, stated that she has seen a family of skunks in Grand Terrace. She stated that she attended many events honoring law enforcement and those who serve to protect us. She attended the San Bernardino Police Department event where they were celebrating their 100`h anniversary. She invited San Bernardino Police,Department Captain, Frank Mankin up to the podium. Frank Mankin, Captain San Bernardino Police Department, gave a brief history of the San Bernardino Police Department. Mayor Ferr6, requested an,.update on Grand Terrace Days. Assistant City Manager Berry,gave a report on the events that will be taking place at Grand Terrace Days on June 4, 2005. It should be a fun filled day for everyone. Mayor Ferr6, thanked Assistant City Manager Steve Berry for his efforts in making Grand Terrace Days happen. PUBLIC HEARING i i I I i f Council Minutes May 26,2005 Page 6 6A. An Ordinance of the City Council of the City of Grand Terrace, California Establishing Fines for Failure to Obtain a Street Cut Permit and Failure to Perform Street Cut Construction in Accordance to the Specifications within the Public Right of Way CC-2005-55 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to continue the Public Hearing for an Ordinance of the " City Council of the City of Grand Terrace, California Establishing Fines for Failure to Obtain a Street Cut Permit and Failure to Perform Street Cut Construction in Accordance to the Specifications within the Public Right of Way to the June 23,2005 City Council Meeting. 6B. Ordinance - Specific Plan SP-04-01-Al and E-05-10 to Amend the Outdoor Adventures Center Specific Plan to Remove Approximately 7.8 Acres Located at-'the Northwest Comer of Pico Street and Taylor Street i Community and Economic Development Director GgaKoontz,stated that the Council heard this item at the May 12, 2005 City Council Meeting and that it was continued so that AES could provide graphics illustrating the conceptual design of the facility as well as information regarding methods used to buffer similar facilities from adjacent street and land uses. He introduced Julie Way from AES who will give the presentation. I Julie Way, AES, gave a brief presentation on the project that focuses on some of the questions that were brought up at the last Council Meeting. Scott Galotti, AES, gave a presentation to help the Council to better understand the California Energy Commission process. I Julie Way, showed the current site and how the proposed site may look without the landscaping plan. Councilmember Hilkev,you mentioned that there would be$ 800,000.00 tax revenue to the City. Julie Way, yes Councilmember Hilkev, how much property tax does that compute to? I City Attorney John Harper,we estimate that the value of the facility is totaled 200 million dollars. 1% is the total amount of property tax distribution. The City/Redevelopment Agency will get $850,000.00 of the 2 million total property tax base. i i Council Minutes May 26,2005 Page 7 Councilmember Hilkev,you mentioned that there is 8 to 15 jobs created last presentation Julie Way, yes Councilmember Hilkev,I thought it was going to be more of an automated unit and it was a high peak use only and so there wouldn't be any employees permanently assigned to this site or very few permanent employees assigned to this site. Julie Way,we anticipate that this facility will generate 9 to 15 jobs. Our goal is to try and sell power to Southern California Edison and under arrangements that are typical with utilities,they would want us to be prepared to operate the plant whenever they need power. One of the reasons that peaking power facilities are so much needed now is because they can start up very quickly and so as temperatures change and people turn air conditioners on,the peaking facilities can be turned on to immediately help adjust to that new load. There will be some people required to be at the facility in order to operate those units when called upon. There may not 15 people at the facility all year round,obviously we would seek to optimize --. our task force. We do expect to man the facility with the 9 to 15 jobs as we've mentioned. That would include a plant manager,financial manager, 6 to 7 operators,because operators work 24-7 shifts, a maintenance technician for both electrical and mechanical work and security, always security. Councilmember Hilkey,l am confused is it 8 to 15 employees who show up at peak demand r or 8 to 15 who are stationed all the time. Julie Way,we would expect there to be 9 to 15 employees on salary. All of them will not be at the facility at one time because that pay roll includes 6 to 7 operators that will work rotating shifts including shifts on weekends. Councilmember Hilkev, these towers are about 80 feet high if I understood? Julie Way, yes. Councilmember Hilkev, I came out against this the last time it came up and I'm gonna be against it tonight. Predominately peak power kicks in when the smog kicks. Peak power kicks in June and July in this area when the inversion layer comes in and we see smog so thick you can cut it. Everybody runs their air conditioners, then we start to.get our brown outs and our rolling brown outs and that's when this thing kicks in so when it kicks in we're not going to have the Santa Ana's,we won't have a blue sky,we're.gonna have smog when we need this or when the community needs this. I looked at the typographical upstairs and it's going to be maybe about a thousand feet high where the tank farm is now. If you go 80 feet above,the top of these towers are going to about 1,100 feet that is equal to where Pico crosses Mt.Vernon,roughly runs along the hillside where Van Buren intersects Cardinal,it Council Minutes May 26,2005 Page 8 runs through the middle of Terrace Hills Middle School,Barton,Palm,Arliss,Minona,and Terrace View Elementary is where the top of these towers are going to line up with when they kick in. Like any engine when you kick it in that is when you get the smoke, when it runs for awhile you don't. You get the pollution when you kick them in. We have a prevailing wind from the south west to the north east according to AQMD it is around 240 to 250 to 040, which I don't necessarily know what that means but it sounds like it is northeasterly. That means if you draw a line between this at an angle of 250 to 240 you hit the intersection of Mt. Vernon and Barton so Mt. Vernon and Barton intersection is going to be right in line of these three smoke stacks and it goes around to Observation and Westwood line up at a 040 degrees from this. That's right across the middle of our residential area and I just can't see us allowing or even tempting additional pollution at a time when were going to be cutting smog. If it was down where the concrete plant was to go, if it were up on Newport where Edison owns a bunch.of property, but this is right next to our new high school, right next to our class A outdoor retail center and it's right down wind from our residential area and I am very concerned about that. This just goes with the presentation, people give presentations but I'm kinda a graphical person and I look at this picture,how far away are those towers from this point of origin. Julie Way, approximately 300 feet from the edge of Taylor,the west edge of Taylor. Councilmember Hilkey, go back a slide to what we have now. How close is that? Julie Way,1 estimate those are about 40 feet,they are very very close to the road. Councilmember Hikey,the before picture is basically 60 feet away from the contraption you are going to remove for us. The after picture is 300 feet away,that makes those towers look mild and non impressive. I would suggest that we have a presentation that has the same perspective that we're 40 feet away from the old contraption and 40 feet away from the new tower or 300 feet away from the old contraption and 300 feet away from the tower. What your are showing us is one picture before that's right across the street so it looks like this big ugly contraption that you are remove for us and then you show the after picture. If that wall is 10 feet high were looking at 3 to 4 hundred feet away. I think it's like the comment natural gasses is the current state of the natural gas environment. We got a spin here that really doesn't settle well with me. We are talking about the environment,we're talking about gas emissions and pollution at a time when we don't need it going right over the top of our schools, right over the top of our houses of just about everybody in this building. We are defiantly going to add pollution at a time in July when we definitely don't want pollution. I think this is not a good place for it and its not going to go anywhere. I think we ought to up it now and just say this is not a good application for a residential neighborhood and it's not a good application to have these 80 foot towers down wind from where you and I live. Julie Way,let me address the two questions you raised. First of all there was a concern about J Council Minutes May 26,2005 Page 9 the perspective and the distance and then there is a question.about air quality.,I'll let Scott talk about air quality in an minute but I wanted to point out a couple of things about the perspective from the slides. You will see the railroad tracks here. The vantage point from this picture is approximately 20 feet,I would guess,.just this side of the railroad tracks and if you can go back to rendering it shows the corner'of the plant, you can see that these are where the railroad tracks are now. Couricilmember Hilkgy,where are the other two stacks,behind the beautiful green tree. Julie Way,that is why we developed-the other view. The frontal view. The reason that we had difficulty, as you can see, if the photographer would have stood right here to take a picture for you looking at the plant in this direction you,would only,have been able to see these existing trees. That is one reason why she took the pictures from this vantage point. Scott Galotti, with respect to-the air quality issues, I think it is good that you raise those concerns. There is no question about it. The Energy Commission takes those concerns very seriously. What they do is model the plant during the worst case emissions, starting up not running with everything working fine,even during commissioning they start up where they have the most pollution and they compare that against the worst hour that they can find in five years history that's been monitored in real numbers. They will model that and will not allow this plant to be licensed if that causes or contributes to a one hour violation. This plant will operate, and in no time in its history will it cause or contribute to a one hour violation of any pollutant standard. With respect to the health risk assessments, once again to show how conservative the Energy Commission is, the Energy Commission calculates the worst possible place where the maximum concentrations,couldoccur and plot this on the map. .Let's say it is where you believe it might be,although there is quite a bit of plume rise its hot air:coming out and it rises significantly,they will calculate exactly where that is,they will then take all of the emissions in the worst case scenario and they will assume a person stood there from birth.to age 70 and inhaled or ingested all of those pollutants for 70 years. They will not license if that increases the cancer risk above the cancer risk we get in this room right now. That same significance threshold, that same rule is now being adopted by the South Coast Air Quality Management District for Schools. The Energy Commission applies it to everybody. The Energy Commission has been for years,much more conservative than even the most stringent district with one of the worst problems in California. When you perform the modeling with respect to the school, what'you find is that their diesel school buses pose more of a risk to those students from a health risk assessment than this plant would operating full time. In addition, you will also find it's not even comparable to the health risk assessment associated with the train. I don't expect you to believe this as I tell it to you and I wouldn't if I were you, we're an applicant we're in front of you. That is why you are not approving this power plant. That's why the Energy Commission is approving this power plant. We've been through the end,of the process,I've been through the end of the process I know how it ends up and I can tell you that the Energy Commission power plant process is the envy of all agencies and it is the most difficult permit to get in the country. We i I I I Council Minutes May 26,2005 Page 10 will not have an impact on the project. Again, I ask you to please make this vote. I also encourage you to participate and raise these specific concerns,because it's the only way that you're going to feel comfortable. You may never feel comfortable. But these issues will be vented in a much more detailed fashion by people that have no interest. The Energy Commission staff, those are people you can trust and believe. For an applicant I'm telling you the truth but I don't expect you to believe me today- you shouldn't. You should be skeptical and you should show up at the Energy Commission, you should work with the Energy Commission staff and be part of that process. Mayor Ferre,thank you any further questions from Councilman Hilkey. i j Councilmember Hilkey,nothing. Councilmember Garcia, will there be an opportunity after the public hearing for it to come back to council Mayor Ferr6,yes. Councilmember Garcia, ok, then I will wait to that time. Councilmember Miller, let's go back to the slide that is the aerial view that takes in where we can see the lumber yard and everything and where the school possibly could be. I need to ask staff,because I haven't been on board with the school where are the locations of where the school is going to be,where is the athletic field going to be and that type of thing. Ci , Manager Schwab,basically the boundary of the school is approximately right here on that edge. These will be the ball fields,baseball fields,soccer fields,and tennis in here. The oval stadium is approximately right here and the actual school buildings aren't on this picture. In this area here are the bulk of the class rooms. I guess further down off of the picture is where the main campus is. So the areas closes to this plant area is the stadium and then the ball fields and recreational fields out here. The main bulk of the school is below the laser. 1 Councilmember Miller, the parking for the football is going to be approximately where? City Manager Schwab, Julie do you have your'overlay? I Community and Economic Development Director Gary Koontz,there is some event parking up on the north side of the stadium. There is the faculty parking area down in here and the student parking is down on the far side. This whole side is either parking lots, stadium and some other event parking and a little bit of playing fields up here. Councilmember Miller, are they going to get to that parking from Taylor. I i Council Minutes May 26,2005 Page 11 Gary Koontz,no,they are not crossing the railroad track at all. Councilmember Miller,they're not? Gary Koontz, they are coming in from the.extension on Commerce this way and they are coming in through the main entrances off of Main Street. Councilmember Miller,I had a problem on that one slide where we are showing the wall and we were showing the generators. You were stating the wall was about the same size as the generator, if they are 80 feet high and we're looking at it straight across the wall is 10 feet and those are 80 feet those generators are going to be a little higher than that,am I wrong? Are they that far back? Iguess I am repeating what Councilman Hilkey has said. Are those generating plants close to what that looks like or are they going to be a lot taller. Julie Way, the reason that.they don't look like they are 80 feet tall is because of the perspective. Now your standing far back and the perspective that.you will see those are how the tanks will look from the-viewpoint of-you standing on the other side of the road. The reason that they don't look.as tall as you would expect.them to is because of the perspective: They are as far back on the site as we could push them they are approximately at the center of the existing site. Scott Galotti,they are also in a depression,remember this site was the tank farm site and so there are_these deep burms. That is one of the reasons why we prefer the site everything is a bit lowered. That aids with the perspective. One thing I can tell you is the Energy Commission will-select key observation points based on views from either locations, or residents,or someone driving.by and they will make us do many different visual simulations to approximate different views based on the focal length and the perspective. We.chose what we thought would be a view of the plant so that you would see it. Similarly the Energy Commission will be asking to prepare a draft landscape plan after they get your input as to what landscaping should look like,maybe to coincide with the Outdoor Adventure Center. They will say, for example, redwoods work in there and they'll say,put two rows of redwoods, show us at two years, five years, 10 years, 12 years and we will prepare those visual simulations. All of those will be public,they will be sent out in response and we will k have workshops about them". We did the best we could;we weren't intending to minimize, in fact we took the different views because we thought it maximized. We didn't put trees in,front of the stacks,which is likely the case. Councilmember Miller,I know that down the road,they are going to come back here on the OAC and let us know what the new plan is. When is,that scheduled for? City Manager Schwab, actually Gay was saying today that he thinks it will be September. Council Minutes May 26,2005 Page 12 Councilmember Miller, September before we will know what the new ideas and what's going to happen. Cit Manager Schwab,right,before you will see a potential new site plan - Councilmember Miller,north of the plant,what was considered for that right now. Gary Koontz,we are looking at moving the existing South Haul Storage that's on DeBerry over to that site. Councilmember Miller, so storage is going to be on that site Gary Koontz, yes, also we have talked to the master developer about this project and they have contacted ABS and they;have been.in conversation to discuss the various issues of compatibility. Councilmember Miller,well that is a concern I have,the compatibility and not knowing what they are going to do. I know it's going to take a long time,the process takes a long time,but I don't want-it to affect what's going to happen in these two areas where we have the high school and also the OAC. I think Councilman.Hilkey brings up a•lot of good reasons about the pollution, which at certain times comes right across Grand Terrace and we will be impacted whether or not. Mayor Pro Tem Cortes, If we'deny this specific plan amendment will you, AES, apply to CEC to re-power the plant at it's current location? Julie Way, if the specific plan amendment is not approved then our plan will be to seek a permit-with the California Energy Commission for a project on the existing parcel. Mayor Pro Tem Fortes,thank you that is all. Mayor Ferre, I know you've said this,but I guess I want to hear it again,this will have no environmental impact on our high school. Is that correct? My main concern is no matter where you place it, whether you place it where it is now or on the 7.8 acres, is there any guarantee that it will not jeopardize the high school. Scott Galotti,I can give you a very specific example. I worked'on a project in the Roseville area,which is up North and east of Sacramento. The Energy Commission had jurisdiction" over that project as well. There were several future schools as part of a large specific plan, much more speculative than what you have here with your high school,which is.defiantly coming. The Energy Commission treated those high schools as if they were in existence and once again applied their threshold that there would be no impact to those schools. In fact, they went so far as to go the office of state architect, which is the approval authority for 1I . I ' Council Minutes May 26,2005 Page 13 siting, and required the studies to show that there is no impact from the gas line and there is no impact from the emissions. -We have been in contact with,Ellis Grundman and we are actually performing those studies right now. The Energy Commission will review those studies as well, but we will not .get,a license from the Energy Commission if we effect negatively the ability of the office of state.architect to approve that school site with a power plant operating,next to, Mavor Ferre,yes,because it isn't,speculative, it is going to happen. Scott Galotti, that's correct, and we've treated it as if it's there.., Mayor Ferre,ok thank you. If there-are no more questions from the Council then I am going to open this for public hearing. I have no requests to speak to this issue. Bill Hays, I have one question, these are going to be gas';powered turbines and I just wondered what the noise level or noise'emission will be from three turbines going at once. Scott Galotti, I guess I would ask Mr. Schwab to comment on that because he went and listened to one,which is operating in the City of Burbank.'Maybe he can tell you what it was like. City Manager Schwab,before I was able to make an opinion to whether I thought we should even consider moving to this parcel, I,wanted to see what is a gas turbine, learn it and understand-it. Basically the building-has three compartments. The first compartment is the generator,so the big electrical coil that gets,turned by a.general electric gas turbine,the same_ turbine that powers.a 747,then it-has a•'section that includes a stack, they use chemicals to make a chemical.reaction in the catalytic converter, basically to clean the exhaust of the plant. ,The noise level,if you are standing inside the building next to the turbine was pretty loud and it was also pretty hot. But once you got out of the building and shut the door and stood perhaps 10 feet away,I could have a conversation with you that would be less than in a commuter air plane. I could have a conversation without having to shout at you. When I -walked away from that turbine and was standing at the administration building,which was 300 feet away, I couldn't hear it at all over the ambient noise of what was going on the city streets in Burbank. I couldn't hear it at all. I don't think that particular turbine is going to make any more noise,in fact it will probably make less noise than the steam turbine that was operating. They also have a similar facility to the one that we have shut down. The steam' plant which was running too,at idle,I couldn't hear at all.-I really don't think noise.pollution is going to be an issue,I think the freeway ambient noise of cars and trucks going by would drown this out, it is not thatJoud. I'think they did have some statistics. Scott Galotti,I can provide some clarification.on that,often.Cities and Counties have noise ordinances which say you can't have x number of decibels at the property.line.. That is one way you control noise in your community. The Energy Commission says that's great but Council Minutes j May 26,2005 Page 14 4 that's never enough. The Energy Commission will.require a 25 hour noise monitoring at sensitive receptor locations to get the background. The Energy Commission will take an average of the quietest hours in that 25 hour period and they may make that happen more than once and they will make sure, cause they have done studies, to say that an increase of 5 decibels, you can tell it and hear it, they will make sure that at that location during the quietest hours recorded you can not increase that by more than 5 decibels. That will be a condition of certification or that would be an impact that is not mitigated and they,won't allow that. That is why these facilities are so quiet and that is why they are enclosed,they are not enclosed in every state, they are enclosed in California. I Mayor Ferre,I have no other Public Hearing requests,then I will close the public hearing and bring it back to the Council, is there any further discussion. Councilmember Garcia,I like to take lots of notes so I have a couple of issues,the first one that always comes to mind is security as far as being next to the high school and seeing something that looks kind of interesting. I could see young people being kinda curious. What level of security will you have there? I Scott Galotti, again that site will be fenced,it will be secure it will be permanently manned. As you may also recall, again I keep referring to the Energy Commission, but the Energy Commission as you may recall required significant security measures after 9-11. So there will be no access to this site. We don't have to worry about someone climbing the fence,you don't have to worry about students getting into the site. Councilmember Garcia,the next issue is the visual,so the CEC,once it gets started,we can have active participation city and the public. If we wanted mature trees can you request them. Scott Galotti, yes, basically what happens is you have several opportunities during these workshops that I `ve been talking about during these hearings that I have been talking about as well as during your official correspondence in writing to the Energy Commission from the City as a responsible Agency. You can say this is the kind of conditions that we want. I can also tell you that the Energy Commission has several standard conditions of certification when it comes to visual and one of them is that we have to prepare a landscape plan. That landscape plan1will not only specify exactly what kind of plant but where it will be put and that plan has to be approved. I have some examples with me from a project in Santa Clara and a project in Roseville,where both of those cities also had to approve that plan and then the Energy Commission would approve the plan. What we would do is prepare a plan that would meet the intent, which the Energy Commission would have specifications that you would have to use, lets say for example redwood trees, and that they have to be spaced so many feet away. We'll put that plan together, we will submit it to the City the City will review and comment and we'll make any changes the city makes because we need the City's j approval before we can submit it to the Energy Commission for their final approval. We're Council Minutes May 26,2005 Page 15 going to make every effort to make sure you're satisfied with what-the landscaping looks likes and if we are unable to do that.during the process clearly it will be part of the certification before we can actually-construct. Councilmember Garcia,I noticed in one of the slides in the beginning you said that they will fully mitigate every impact. Being from.a planning background that is extremely stringent to be able to do that. In thinking about Councilman Hilkey's concern about air quality,how do you fully mitigate the air,quality impact. Scott Galotti,this facility will be operating at.the lowest emissions of any facility. Councilmember Garcia, is it because of the technology? Scott Galotti,they require the best available technology to be used,which is the lowest here in California. Lower then what would be required by EPA, lower than what would be required by any other'state. That is the first line,to lower the emissions the second line is to completely off-set those emissions. The off-sets are when other facilities have shut down to ensure that they stay shut down or that they bontinue to shut down more operations. We take pollution out so we can put pollution back. There has to be a net air quality benefit when you do that. If you are going to put one pound in you have to take more than one . pound out. That is South Coast rules. South Coast Air Quality Management District has a a role in the process as well. They will review the project,make sure it complies with all its Federal and State laws and the Energy Commission is required by law to take their conditions and include them in our permit plus add any additional conditions on top of that. If there is-anything residual that the Energy Commission asks for in construction we will have to use the cleanest construction vehicles possible, our cranes will have to have soot filters,things that other facilities won't-have to do. The Energy Commission requires those kinds of things to be mitigated. Councihnember Hilkev,you mentioned that the decibel rate would be enforced per the City's Codes. Scott Galotti,the Energy Commission will do two things,one,in order to-approve a project they have to make sure it doesn't violate any existing law so your'ordinance is a law when it comes to what the decibel levels are.,. They will also on top of that ensure that there's no impact. My experience has been that you can meet the City and County Ordinances a lot more easier then you can meet the energy commissions requirement of no 5 dba increase during the quietest hours. „ Councilmember Hilkev,we have a 70 decibel rating and the practical matter of it is that we can not enforce it. We can't enforce the freeway noise which exceed 70 decibels,we can't enforce the chainsaws the blowers and airplanes. We can't enforce our existing decibel rating so if the energy commission says they can enforce they can't because they are not but Council Minutes May 26,2005 Page 16, that is one of those things that you have,a law but you simply can't enforce it.- Second, I didn't hear a clear answer, either yes or no. Are you willing to guarantee that this has no emission problems on the new high school.'I heard that there is a commission that will over see-it and will look into and do a lot of research but I didn't hear you guarantee that they there will be no emission effects on the new high school. Scott Galotti,there will bo-no significant impact on the high school from our emissions both from an air quality standpoint when you measure whether there is any violations of standards and two there will be no health risk increase at the school from our emissions. Councilmember Hilkev,we went through a long hearing on an Outdoor Adventure Center what we discovered was our emission level exceed standards now. - Scott Galotti,if your emission levels exceed standards it is probably for PM10 that's why the Energy Commission requires full mitigation for PM10 which may not be required under other laws. Councilmember Hilkey,•I don't know what you just said Scott Galotti, I.apologize-for that, you work in this business and you use those terms. Councilmember,Hilkev; our pollution is above standards now so that's why we had a problem getting our outdoor retail center approved because we currently exceed standards. And anything we do therefor by definition exceeds standards. So your project is going to exceeds standards because we're already polluted. Scott Galotti, what I'm•saying-is that the project will be fully mitigated so that it doesn't exceed standards,for example if you're exceeding standards with particulate matter,which I think is what the problem is, if you.are exceeding standards with particulate matter,every pound of particulate matter'that we emit we must take more than a pound out. Mayor Ferr6, any further questions from Councilman Hilkey Councihnember Hilkev,yes,you're going to add power lines, add power towers,they look like they are higher than the smoke stacks. Where are they going to feed to. We have a main line that goes.through Grand Terrace over the hill,will this impact the community. Scott Galotti,it's just going from one side of the site to the other. The power lines go from the right side of the area where the turbines are to the existing sub station so they don't leave the site. That's one of the good things about the project from our perspective and why we want to develop on a existing power plant site is because we don't have to build a long transmission line. i i .f' 1 yn. .lies Council Minutes May 26,2005 Page 17 Mayor Ferf6,I just want to clarify for myself and that is tonight the recommendation would be to approve a proposed specific plan amendment in-other words.we're not here to ok a power plant, we're here to make a specific plan amendment for 7.8 acres: I also want to make sure that I understand clearly that even if we do this and your power plant is not accepted by the CEC then you will not be building a power plant either on the 7.8 acres if it is approved tonight or on the existing property that you now own. Is that correct. �- Scott Galotti,Madam Mayor that is correct. Mayor Ferr6, so once again the issue tonight is the proposed specific plan amendment. Gga Koontz,yes all you are doing is the action would be to remove the 7.8 acres from the specific plan and return it to the original underlying M2 Zone. That's all the action is. CC-2005-56 MOTION BY MAYOR FERRE, SECOND BY COUNCILMEMBER GARCIA, CARRIED 3-2=0-0(COUNCILMEMBERS HILKEY AND MILLER VOTED NO), to approve Specific Plan SP-04-01-Al and E-05-10 to Amend the Outdoor Adventures Center Specific Plan to Remove Approximately 7.8 Acres Located at the Northwest Corner of Pico Street and Taylor Street UNFINISHED BUSINESS -None NEW BUSINESS 8A. Community Development B1ock,Grant.(CD13G)-Program FY 2006-09 Cooperation Agreement CC-2005-57 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to approve a Cooperation Agreement for Community Development Block Grant Funds for Fiscal Years 2006-09 with the County of San Bernardino. CLOSED SESSION-None Mayor Ferr6 adjourned the meeting at 8:00 p.m.in memory of Ruth Rigley until the next CRA/City Council Meeting which is scheduled to be held on Thursday, June 9, 2005 at 6:00 p.m. CITY CLERK of the City of Grand Terrace -- ---MAYOR of the-City of Grand Terrace. CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-JUNE 9,2005 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California;on June 9, 2005, at 6:00 p.m. PRESENT_: Maryetta Ferr6,Mayor Bea Cortes, Mayor Pro Tern Herman Hilkey, Councilmember Lee Ann'barcia, Councilmember Jim Miller, Councilmember Tom Schwab, City Manager Tracey Martinez,Deputy City Clerk Steve Berry,Assistant City Manager Larry Ronnow,Finance Director Jerry Glander,Building& Safety Director John Harper, City Attorney Lt. Hector Guerra, Sheriff's Department ABSENT: Brenda Stanfill, City Clerk Gary Koontz, Community,Development Director None The City Council meeting was opened with Invocation by Raul Montana, Calvary, The Brook Church followed by the Pledge of Allegiance led by Councilman Herman Hilkey. ITEMS TO DELETE =None SPECIAL PRESENTATIONS -None CONSENT CALENDAR J CC-2005-58 MOTION BY COUNCILMEMBER GARCIA,SECOND BY MAYOR PRO TEM CORTES,CARRIED 5-0,to approve the following consent calendar items with the removal of items 3A., 3B., 3D., and 3E.: 3C. Waive Full Reading of Ordinances on Agenda 3F Annual Statement of Investment Policy 3G. Fiscal Year 2005-2006 Appropriations Limit 3H. Mayor,Mayor Pro Tem,Council Members and City Manager Attendance at the League of California Cities Mayors and Council Members Executive Forum, July 27-29, 2005 in Monterey, California COUNCIL AGENDA MEM N�a .. D i I I i i Council Minutes June 9,2005 �I Page 2 ITEMS REMOVED FROM CONSENT CALENDAR I CC-2005-59 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR PRO TEM CORTES, CARRIED 5-0, to approve the following Consent Calendar Items and Continue item 3D. Approval of 05-26-2005 Minutes so Staff can provide verbatim for item 6B. for Council review: ti 3A. Approve Check Register Dated June 9, 2005 3B. Ratify 06-09-2005 CRA Action 3E. Request for Temporary Street Closure for Block Party- 22257 McClarren Street i PUBLIC COMMENT i David Nunez, Battalion Chief, San Bernardino County Fire Department, invited everyone to attend the Annual Pancake Breakfast at the Grand Terrace Fire Station on Saturday,June 1.1, 2005 from 7:00 a.m. to noon. They will have equipment on display for everyone. Pa , Kane, 21845 Grand Terrace Road, Space #7, thanked the San Bernardino County Sheriff's Department for all of their support in helping them clean up their park and she also thanked City Manager Schwab for helping them get rid of the stray cats in the park as well. She questioned why the City red-lined the curb all the way down Grand Terrace Road. I Doug Wilson, 12168 Observation Drive, stated for 14 years he has served the citizens of Grand Terrace as a Planning Commissioner and is currently the Chairman. For 33 years he has made his living doing land development. He indicated that his opinion regarding a significant portion of the property that is subject to the Barton Road Specific Plan known as the Town Center Project and the way that it is being handled was in The Press Enterprise on Tuesday and he stated that they mismanaged his words and misrepresented him. He clarified that he neither support or object to Lowes, Stater Bros. or the Library being proposed. He does not feel brushed aside, however, he was seriously disappointed to read about the contract of intent of a for a 160,000 square foot building plus parking that equates to roughly 50%of a proposed 20 acre town center in a community newspaper. He feels that the Citizens of Grand Terrace have a right to expect orderly application review and analysis by its representatives and feels that what is happening is after the fact land planning. He feels that the Outdoor Adventure Center was done by the book. He stated that as far as he knows,the Commission did not host a neighborhood meeting or anything like that as the paper claimed. He feels that build out of the Barton Road Specific Plan has the potential to hugely affect the quality of life in the community not just the specific neighborhood. He firmly believes that no one has the right to railroad the community or circumvent the process and that there is great concern about this issue. i i I _ I Council Minutes June 9,2005 Page 3 City Manager Schwab,asked Ms.Kane'to get.with the Assistant City Manager with regards to her parking concerns. He indicated that staff plans to have several meetings, however, staff felt that it was important to hold a meeting with the residents that are directly behind the Stater Bros.and Lowes proposed shopping area to hear what their primary concerns are. He indicated that their primary concerns seem that they don't want any vehicle or pedestrian access from their neighborhood to be able to go in or out of that center, the block wall,the �- hours ofoperation,things that of course are going to'be,dealt with in the conditions that the Planning Commission is going to put upon that neighborhood. Staff is trying to get out a little bit in front so that the developer will do the proper analysis necessary. Staff has already determined that they will do,an entire environmental impact report. There will be.a focus study that will focus on traffic,noise and pollution. They also plan to.have a meeting with the residents that are inside the mobile home park that is currently included in the 20 acres. They plan to meet with them once escrow closes on that parcel to talk to them about what their options and what their legal rights are. He stated that staff is not trying to get ahead of the planning process. Community Development Director Koontz will be introducing this project to the Planning Commission at the next meeting as a study session. This project may be heard by the Planning Commission in September or later. He stated that staff is doing public education and the.project will still have to go through the process. ORAL REPORTS 5A. Committee Reports 1. Historical and:Cultural Activities Committee a. Minutes of 05-02-2005 CC-2005-60 MOTION BY MAYOR PRO TEM CORTES,SECOND BY COUNCILMEMBER HILKEY,CARRIED 4-0-1-0(COUNCILMEMBER GARCIA WAS ABSENT),to accept the May 2,2005 Minutes ofthe Historical and Cultural Activities Committee. COUNCIL REPORTS Councilmember Hilkev, stated that Grand Terrace Days was one of the most spectacular Grand Terrace Days he has ever seen and congratulated-staff. He stated that although we say Grand Terrace Days is done without City cost,there is a lot of Staff that spends a lot of time on this event. He stated that he doesn't feel that there is any reason to expose a project to the decision makers until we know what it looks like. He is concerned with score keeping on who is for projects. He stated that Council may need to discuss how much they want to expose to the Planning Commission. Councilmember Miller,congratulated those who were involved in Grand Terrace Days. He felt that it went very well and was well attended and a great event for the community. He Council Minutes June 9,2005 Page 4 stated that he has been asked questions about a rendering that was-shown at the public meeting on the Town Center Project and indicated that he hasn't seen it and that maybe in the future staff would have the Council and or the Planning Commission participate as well. Mayor Pro Tem Cortes,thanked Assistant City Manager Berry and staff for an outstanding job on Grand Terrace Days. She reported that at the last SANBAG meeting elections were held and announced that Kelly Chastain was elected as the Chair for SANBAG, and the Vice-Chairman is Dennis Hans berger. For Major projects John Pomereski is the Chairman and Grace Vargus is the Vice-Chairman. She reported that we are in fire season and so she has asked David Nunez and Ron Avanzolini to give information on safety and fire prevention for the 0 of July holiday. David,Nunez,Battalion Chief, San Bernardino County Fire Department, indicated that we are in fire season and there is a lot of potential in the area for fire. They would like everyone to be safe on the 4 h of July. John Avanzolini,Inspector, San Bernardino County Fire Department, stated that there will be zero tolerance for illegal fireworks this year. He gave a description of illegal and safe and sane fireworks. He stated that it would be helpful to have information in the upcoming newsletter on fireworks safety and which cities are allowing them. Anyone who is in doubt about whether or not the fireworks they have is legal or not they can take them to their local fire department for verification. Councilmember Hilkey, questioned what could be done different this year with regards to enforcement. Mr.Nunez,responded that there is really not a whole lot that can be done,there isn't enough deputies or fire personnel available to write citations. There is a huge amount of illegal fireworks. Councilmember Hilkey, stated that it almost sounds like we can't enforce the use of illegal fireworks and that maybe we should start at ground zero and ban fireworks altogether. I Mr. Nunez, stated that the City can create an ordinance for citing and fees over and above what they have the authority to enforce right now. Mayor Ferr6, stated that Grand Terrace Days was a great positive event,the best ever. She thanked Mr. Wilson for his comments and indicated the importance for Council to stick to the 3 minute rule during public testimony so that it is fair for everyone. City Manager Schwab, reported that Omnitrans is considering discontinuing Omnilink in Grand Terrace and that on July 6`' Omnitrans will hold a Public Hearing for residents to I - i 41 Council Minutes _ June 9,2005 Page 5 voice their opinion at City Hall in the Council Chambers. Those who use Omnilink are encouraged to attend this meeting to voice their interest. PUBLIC HEARING-None UNFINISHED BUSINESS 7A. Second Reading of an Ordinan_ ce of the City Council of the,City of Grand Terrace Approving Amendment-#1 to SP-04-01 (The Outdoor Adventures Center Specific Plan) CC-2005-61 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR PRO TEM CORTES, CARRIED 4-1-0-0 (COUNCILMEMBER HILKEY VOTED 140), to approve the Second Reading of an Ordinance of the City Council of.the City of Grand Terrace Approving Amendment #1 to SP-04-01 (The Outdoor Adventures Center Specific Plan) NEW BUSINESS 8A. Landscaping and Lighting District No. 89-1 CC-2005-62 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to adopt.the Resolution_ordering the City Engineer to prepare Plans, Specifications, Cost Estimates, Diagrams and Assessment Report (Engineer's Report),adopt a Resolution approving the Engineer's Report and adopt the Resolution of Intention. CLOSED SESSION -None Mayor Ferre adjourned the meeting at 7:11 p.m.in memory of Ruth,Rigley until the next CRA/City Council Meeting which is scheduled to be held on Thursday, June 23,2005 at 6:00 P.M. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace., `'T Y STAFF REPORT RANDTERR C City Manager's Office CRA ITEM O COUNCIL ITEM (X) MEETING DATE: June 23, 2005 SUBJECT: CANCELLATION OF July 28,2005 COUNCIL MEETING FUNDING REQUIRED ( ) NO FUNDING REQUIRED (X) The California League of Cities Annual Mayors and Council Members Academy Executive Forum Conference is scheduled to be held in Monterey,California,July 27-29,2005. Staff is requesting authorization to cancel the regular Council Meeting that would be held on the evening of July 28,2005 since at least three members of the Council will attend this annual event. STAFF RECOMMENDATION: STAFF RECOMMENDS THAT COUNCIL AUTHORIZE STAFF TO CANCEL THE JULY 289 2005 COUNCIL MEETING DUE TO THE CALIFORNIA LEAGUE OF CITIES ANNUAL MAYORS AND COUNCIL MEMBERS ACADEMY EXECUTIVE FORUM CONFERENCE BEING HELD JULY 27 - 2%2005 IN MONTEREY, CALIFORNIA. COLI C NL AGENDA ITEM Vv;0";' LEAGUE OF CALIFORNIA CITIES CO 5 MA D, NCIL, • 200 YORS AN Y MEMBERS AC.AD'E.M Leadership ECUTIV E-.. FOR/ r�rough Tr Tr V V Wednesday, July 27 - Friday, July 29, 2005 L�arning Monterey Conference Center Enjoy casual dress in the casual atmosphere of beautiful Monterey You Will Want To Attend If You Are A... > Mayor > Council Member > City Manager You Will Benefit From This Program By... > Retaining, Sustaining,and Maintaining The Political Power Of Cities > Discovering The Future Of Land Use Planning > Traveling Through The Political Time Machine To The Present Then To Future Challenges And Opportunities > Getting Serious About Housing in California > Acquiring Tools For Building Better Communities > Learn How To Bring Out The Best In People,Even At Their Worst > Earning Advanced Leadership credit in the Mayors and Council Members Academy > ... and much more! Watch the program grow at www.cacities.orglevents Be sure to sign up for one of the Mayors and Council Members Academy Advanced Leadership Workshops immediately following this conference. Three ways to Register: Register online at www.cacities.orelevents Fax the Registration Form Mail the Registration Form J ' LIT) 'Tr . RAND TERR C Community Services Department Staff Report MEETING DATE: June 23,2005 SUBJECT: SPECIAL EVENTS PERMIT REQUESTED BY CALVARY, THE BROOK FOR THE USE OF ROLLINS PARK FOR A FREEDOM DAY PICNIC AND SERVICE OPEN TO THE PUBLIC ON SATURDAY,DULY 2,2005 FROM 10 A.M. TO 3 P.M. NO FUNDING REQUIRED BACKGROUND: Grand Terrace Municipal Code 8.50.020 Special Events Permit. All special events occurring on property within the city, other than that property specified in Section 8.50.010 of this chapter, shall be prohibited unless a properly issued special events permit has first been obtained. As here-in-after mentioned in this chapter"special events"means any assembly, congregation;attraction, display, entertainment, demonstration, carnival,bazaar, circus,rodeo, or-other traveling show, fair, festival, food faire, cook-off, dance, concert or performance, or any other planned occurrence that may attract a large number of people or,which may otherwise become a hazard to the public peace,health, safety or general welfare. All applications for street or special events permits must be on file with the city sixty days before the scheduled event unless a waiver is granted by the city council. The city shall either approve or deny the application within thirty days of the date the completed application is filed. Discussion Calvary, The Brook, a Christian Church based in Grand Terrace is requesting a special events permit for a Freedom Day-Picnic and Service scheduled for Saturday,July2,�2005 at Rollins Park from 10 a.m. to 3.p.m. The event will take place on-field 1 (City property) and will be open to the public. Staff has met with the representatives from the Brook to review their requests and advise them on the City's requirements for the permit. J COUNIC[l AGENDA ITEM NO.',I � i CONCLUSION: Staff recommends approval of the special events permit for Calvary,the Brook's Freedom Day Picnic and Service scheduled for Saturday, July 2, 2005 at Rollins Park from 10 a.m. to 3 p.m. i I i i i I I I i 4 I I I I i i I i i I I i I 4 I CITY OF'GRAND TERRACE RECEIVED EMERGENCY OPERATIONS-COMMITTEE JUN 0 8 2005 Regular Meeting MINUTES CITY OF GRAND TERRACE May 3,2005 CITY CLERK'S DEPARTMENT The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations.Center at 22795 Barton Road, Building.3. The meeting was called to order by Chairperson Vic Pfennighausen at 6:00 p.m. Agendas were distributed. MEMBERS PRESENT—JoAnn Johnson, Vic Pfennighausen and Dottie"Raborn. MEMBERS ABSENT—Rich Haubert and Glenn Nichols CITY STAFF—Assistant City Manager, Steve Berry. GUESTS PRESENT/INTRODUCTIONS—None APPROVAL OF AGENDA with motion by Dottie Raborn and second by JoAnn Johnson. APPROVAL OF MINUTES OF APRIL 5,2005 were approved as written. Motion by Dottie Raborn and second by Vic Pfennighausen. LIAISON REPORT by Steve Berry a. Cross training on hold for now.. b. Dragos may be able to help with reviewing Office In A Box's. -` c. No new date set for Volunteer picnic,but will probably be in the Fall. d. Good food venders coming to Grand Terrace Days. BBQ, smoothies,kettle corn, etc. EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. Have purchased ice box and microwave. Ice box needs to have cabinet built for it. Vic will follow up with maintenance to get this built. b. Vent has been purchased.for trailer and Vic will install it. c. Antennas for scanners have been ordered. d. Two lithium memory batteries have been ordered for Kenwood radio. UNFINISHED BUSINESS a. Vic reported on the field trip to the County Emergency Operations Center.. b. This was very successful,though only Vic and Glenn Nichols were able to go: c. Important item was the vests worn by people to signify position in EOC. We should try to find vests or modify something to be morn by participants to designate position. d. He also indicated that they had boards for.writing incidents.. e. Steve should call RIMS regarding password, etc. Grand Terrace has access,but needs password. Steve will follow up on this. f. JoAnn and Dottie reported on the field trip to the Red Cross. Glenn Nichols and Dragos Barbu also went on the field trip. g. The Red Cross is prepared for virtually any emergency. They also train nursing students as well as First Aid and CPR. h. They have-an operational Communications Room which is very small,,but very efficient. This room houses all the radio equipment which is not mobile. o\ i. The Red Cross field vehicle will be driving in the parade for Grand Terrace Days. This vehicle is equipped to provide food and drinks for many in the field. NEW BUSINESS .a. Steve would like to invite Captain Dan Wooters from Station 23 to our meeting. TRAINING/SPEAKERS a. Tour of the Arrowhead Hospital still being planned for 2005. Glenn has been making arrangements and will,try for May 201h with May 6ch as an acceptable second choice. Will try for 2 p.m. b. The Committee viewed a Video entitled Emergency Evacuation which was aimed at the general occupants of a building or facility rather than the Emergency personnel. c. This was a very informative presentation which focused on Rescue, Alarm, Containment and Evacuation in the event of various emergency situations. ADJOURNMENT at 6:50 p.m. Respectfully submitted, /'f JoAnn Jo on, Secretary NEXT MEETING WILL BE TUESDAY,JUNE 7,2005 AT'6 P.M. RRRDTER C - - Community Services Department Staff Report CRA ITEM ( ) COUNCIL ITEM() (X)MEETING DATE: June 23, 2005 SUBJECT: STREET CUT POLICY AND ORDINANCE FUNDING REQUIRED: () NO FUNDING REQUIRED (X) RECOMMENDATION: ADOPT NEW STREET CUT POLICY AND ORDINANCE BACKGROUND The City of Grand Terrace established its current guideline for"Specifications for Construction-Within Public Right-of-Way"under the 1990 State of California manual of Traffic Controls (see Exhibit"A"). This guideline established by the city engineer(GTMC 12.08.220)dictates how contractors/utility companies cut into our public right-of-ways (e.g. streets and sidewalks) by trenching,removing pavement and asphalt, and restoring existing improvements. Staff has been working since the fall of 2004 to develop a more comprehensive street cut policy that helps maintain the integrity.of our roads and balances the interests of the public utilities. The new street cut policy and ordinance was a culmination of the following' • Researching other city's street-cut specifications •, Meetings with utility officials • Working with paving contractors • Combining the"Best Management Practices"for a new street-cut policy Highlights of the new street cut policy and ordinance: • Failure to obtain a permit will result in a$1,000 fine with the exception of emergency situations for public utilities and their contractors • Contractors that perform sub-standard patching will be subject to $1,000 fine per occurrence or the cost to re-patch the section=whichever is greater.Public utilities and.their contractors will not be exempt. • Jagged cuts will no longer be acceptable and all patches must be squared off • All patches must ground a minimum of 1 foot outside each edge of the trench and overlaid flush with the existing surface. c: �� AGENDA ITEM N1®.1 too I I I I • The city will notify all utilities of any major street work at least six months in advance. No street cuts by the utilities (other than for emergencies)will be allowed for two years. If a non-emergency street cut is made by a utility in the notified area, the utility will responsible for replacement of a portion or the entire area---to be determined by the City Engineer. RECOMMENDATION Staff requests that council approve "Exhibit B"as policy, "Specifications for Construction Within Public Right-of-Way" and adopt AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING FINES FOR FAILURE TO OBTAIN A STREET CUT PERMIT AND.FAILURE TO PERFORM STREET CUT CONSTRUCTION IN ACCORDANCE TO THE SPECIFICATIONS AS DESCRIBED IN THE SPECIFICATIONS FOR CONSTRUCTION WITHIN THE PUBLIC RIGHT OF WAY. i i i F � i I I i f I i i 4 I I I 4 I i I ,- I I I s CITY OF GRAND TERRACE 1=1T "A7 SPECIFICATIONS FOR CONSTRUCTION WITH-IN PUBLIC RIGHT-OF-WAY Working hours 8:00 A.M_ to 5:00 P.M. No open trenches will be permitted. All trenches are to be backfilled and covered with a minimum of two inches (2') of temporary A.C. paving or trench plates according_ tol990 State of California Manual of Traffic Controls, Caltrans. _ Work is to be-conducted in accordance with the Grand Terrace Municipal Code, specifically Title 12 "Street, Sidewalks and Public Places"and the following specifications: A. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS The contractor shall be responsible for the protection of public and private property adjacent to the work and shall exercise due caution to avoid damage to such property. The contractor shall repair or replace all existing improvements within the right=of- way .which are not designated for removal (e.g., curbs, sidewalks, driveways, fences; walls; signs, utility installations, `pavements, structures, etc.) which are damaged or removed as a result of its operations;. except when,a;portion of a sprinkler system within the right-oPway must be removed, the remaining lines shall be capped. Repairs and replacements shall be at least equal to- existing improvements, and.shall match them in finish and dimension. Trees, lawns, and shrubbery that are not to be removed shall be protected from damage or injury. If damaged or removed because of the contractor's operations, they shall be restored or replaced in as nearly the original condition and location as is reasonably possible. Lawns shall be reseeded and-covered with suitable mulch. i The contractor shall give reasonable notice to occupants or owners of adjacent property to permit them to salvage or relocate plants, trees, fences, sprinklers and other improvements within the right-of-way which are designated for removal and would be destroyed because of the work. All costs to the contractor for protecting, removing; and restoring existing improvements shall be absorbed in its bid. B. PUBLIC CONVENIENCE AND SAFETY 1. TRAFFIC AND ACCESS The Contractor's operations shall cause no unnecessary inconvenience. The access rights of the public shall be considered at all times. Unless otherwise authorized, traffic shall be permitted to pass through the work, or an approved detour shall be provided. Safe and adequate pedestrian and'vehicularaccess shall be provided and maintained to fire hydrants, commercial and industrial establishments, churches, schools, parking lots, service stations, motels, fire and police stations, hospitals, and establishments of similar nature. Access to these 1 facilities shall be continuous and unobstructed unless otherwise approved by the Engineer. Safe and adequate pedestrian zones and public transportation stops, as well ` as pedestrian crossings of the work at intervals not exceeding 300 feet, also shall be maintained unless otherwise approved by the Engineer. Vehicular access to residential driveways shall be maintained to the property line except when necessary construction precludes such access for reasonable periods of time. If backfill has been completed to such extent that safe access may be provided, and the street is opened to local traffic, the contractor shall immediately clear the street and driveways and provide and maintain access. The contractor- shall cooperate with the various parties involved in the delivery of mail and the. collection and removal of trash and garbage to maintain existing schedules for these services. S Grading operations, roadway excavation and fill construction ,shall be conducted by the contractor in a manner to provide a reasonably satisfactory surface for traffic. When rough grading is completed, the roadbed surface shall be brought to a smooth, even condition satisfactory for traffic. Unless otherwise authorized, work shall be performed in only one-half the roadway at one time. One-half shall be kept open and unobstructed until the opposite side is ready for use. If one-half a street only is being improved, the other half shall be conditioned and maintained as a detour. The contractor shall absorb in its bid all costs for the above requirements. I 2. STREET CLOSURES DETOURS AND BARRICADES The contractor shall comply with all applicable State, County_.and City requirements for closure of streets. The contractor shall provide barriers, guards, lights, signs, temporary bridges, flagpersons and watchpersons, advising the public of detours and construction hazards. The contractor shall also-be responsible for compliance with additional public safety requirements which may arise during construction. The contractor shall furnish and install, and upon completion of the work, promptly remove all signs and warning devices. �- At least 48 hours in advance of-closing, or partially closing, or of reopening, any street, alley, or other public thoroughfare, the contractor'shall notify the Police; Fire, School Districts,Department of Transportation, Traffic and Engineering Departments .of jurisdictional agencies involved, and comply with their requirements. Deviations must first be approved in writing by the Engineer. 3. STORAGE OF EQUIPMENT AND MATERIALS IN PUBLIC STREETS Construction materials may not be stored in streets, roads,,or highways. All materials or equipment not installed or used in the construction shall be stored elsewhere by the contractor at its expense unless authorized by the City Engineer. Construction equipment shall not be stored at the worksite before its actual use on the work nor after it is no longer needed on the work. Excavated material, except that which,is to-be used as backfill the same day in the adjacent trench, may not be stored in public ,streets, roads, or highways unless otherwise permitted by the City Engineer. After placing backfill, all excess material shall be'removed immediately from the site. C. COMPACTION AND PAVING REQUIREMENTS Compaction. 85% in Pipe Zone 90% in Sub Base 95% in Class it Base Section in trench area 8" Class If Base 3"A.C. Pavement, %" medium graded type "B"AR 4000 A ten (10') foot wide overlay shall be placed over the finished trench with a minimum thickness of one inch (I"), using a barber greene or equal machine to place the material. Overlay to,,be 3/8" fine graded. type "B" asphalt. Overlay shall be adjacent to and parallel with the centerline of the street. I I " CITY OF•GRAND TERRACE1 EXHIBIT"B" SPECIFICATIONS FOR CONSTRUCTION WITHIN PUBLIC RIGHT OF WAY Working hours 8:00 A.M.to 5:00 P.M. Work is to be conducted in accordance with the Grand Terrace Municipal Code; specifically Title 12 "Street, Sidewalks and Public Places" and the following specifications: A. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS The contractor shall be responsible for the protection of public and private property adjacent to the he work and shall exercise due caution to avoid damage to such property. The contractor shall repair or replace all existing improvements within the right-of-way which are'not designated for removal (e.g.,curbs, sidewalks, driveways,fences, walls, signs, utility installations,-pavements,structures, etc.)which are damaged or removed as a result of its operations; except when a portion of a sprinkler system within the right-of-way must be removed, the remaining lines shall be capped. Repairs and replacements shall be at least equal to existing improvements, and shall match them.in finish and dimension. Trees, lawn, and shrubbery that are not to be removed shall be protected from damage or injury.,If damaged or removed because of the contractor's operations, they shall be restored or replaced in as neatly the original condition and location as is reasonably possible. Lawns shall be reseeded and covered with suitable mulch. The contractor shall give reasonable notice to occupants or owners of adjacent property to permit them to salvage or relocate plants, trees,fences, sprinklers and other improvements within the right-of-way,which are designed for removal and would be destroyed because of.the work. All costs to the contractor for protecting, removing,,and restoring.existing improvements shall be absorbed in its bid. B. PUBLIC CONVENIENCE AND SAFETY 1. TRAFFIC AND ACCESS The Contractor's operations shall cause no unnecessary inconvenience. The access rights of the public shall be considered at all times. Unless otherwise authorized,traffic shall be permitted to pass through the work, or an approved detour shall be provided. , - Safe and adequate pedestrian and vehicular access shall be provided and maintained to fire hydrants, commercial and industrial establishments, churches, schools, parking lots, service stations, motels,fire and police stations; hospitals, and establishments of similar nature. Access to these facilities shall be continuous and unobstructed unless otherwise approved by the City Engineer. Safe and adequate pedestrian zones and public transportation stops, as well as,pedestrian crossings of the work at intervals not exceeding 300 feet, also shall be maintained unless otherwise approved by the Engineer. Vehicular access to residential driveways shall be maintained to the property line except when necessary construction precludes such access for reasonable periods of time. If backfill has been completed to such extent that safe access may be provided, and the street is opened to local traffic,the contractor shall immediately clear the street and driveways and provide and maintain access. The contractor shall cooperate with the various parties involved in the delivery of mail and the collection and removal of trash and garbage to maintain existing schedules for these services. Grading operations', roadway excavation and fill construction shall be conducted'by the contractor in a manner to provide a reasonably•satisfactory surface for-traffic.When rough grading is completed,the roadbed surface shall be brought to a smooth, even condition satisfactory for traffic. Unless otherwise authorized,work shall be performed in only one-half the roadway at one time. One-half shall be kept open and unobstructed until the opposite side is ready for use. If one-half a street only is being improved,the other half shall be conditioned and maintained as a detour. The contractor shall absorb in its bid all costs for the above requirements. 2. STREET CLOSURES, DETOURS AND BARRICADES The Contractor shall comply with all applicable State, County and City requirements for closure of streets.The contractor shall provide barriers, guards, lights,,signs, temporary bridges,flag persons and watchpersons, advising the public of detours and construction hazards.The contractor shall also be responsible for compliance with additional public safety requirements,which may arise during construction.The contractor shall furnish and install and upon completion of the work, promptly remove all signs and warning devices. At least 48 hours in advance of closing, or partially closing, or of reopening, any street,alley, or other public thoroughfare, the contractor shall notify the Police, Fire, School Districts Department of Transportation,TrafF, and Engineering Departments of jurisdictional agencies involved, and comply with their 'requirements. The Engineer must first approve deviations in writing. 3. STORAGE OF EQUIPMENT AND MATERIALS IN PUBLIC STREETS Construction materials may not be stored in streets, roads, or highways.All materials or equipment not installed or used in the construction shall be stored elsewhere by the contractor at its expense unless authorized by the City Engineer. Construction equipment shall not be stored at the worksite before its actual use on the work nor after it is no longer needed on the work. 1 Excavated material, except that which is to be used as backfill the same day in the adjacent trench, may not be stored on public streets, roads, or highways unless otherwise permitted by the City Engineer.After placing backfill, all excess material shall be removed immediately from the site. C. STREET CUT TRENCH REPAIR 1. Street cut permits and Grand Terrace Construction Application Packages can be obtained from the Public Works Department. Failure to obtain a permit will result in a fine of $1,000 for each occurrence. All franchise/public utilities and-their contractors are exempt from this requirement for emergency repairs. 2. Contractor shall notify Engineering Inspector 24 hours prior to construction of permanent paving or concrete placement. 3. Contractors performing street cuts and resulting patching that are not performed correctly in accordance with the corresponding specifications described in this document shall be subject to a fine of$1,000, or the cost to re-patch the street section correctly(which ever amount is greater),for each occurrence. 4. Removal of asphalt and concrete shall be per standard specifications described within this document. Asphalt shall be saw cut a minimum of 75%of total depth. Limit of concrete removal and replacement shall be determined in the field by the Engineering Inspector prior to construction. 5. All joint lines shall be saw cut on a neat, straight line parallel with the joint.The cut edge shall be protected from crushing,and all broken edges shall be re-cut prior to paving. 6. 'No open trenches will be permitted.All trenches are to be backfilled and covered with a minimum of two inches (2")of temporary A.C. paving or trench plates.When steel plates are used they shall be used per Caltrans Standards 602.1. The City Engineer may recommend additional safety measures if he deems it necessary. 7. The City encourages the use of tunneling.or boring to transverse the streets.Mid-block crossings may be installed by jacking conduit under street. Crossing shall-be spaced at least 150_feet apart for mainline construction. „ 8. Sidewalk cuts--.removal and replacement--need to be cut back to the nearest joint and filled. , 9. Curb and Gutter removals need to.be cut back a minimum of 12 inches of asphalt for a clean edge. 10. If existing curb and gutter lip, EP, AC Berm, etc., is within 2' of the edge of trench, remove existing AC within this area and include in repair as described in Figure A Construction Notes. 11. Temporary and permanent resurfacing shall be per specifications put forth in this document.All temporary and base course paving shall be installed to the finished surface of the existing pavement. For longitudinal trenches less than 3 feet in width and greater than 20 feet in length, or transverse trenches less than 3 feet in width and 8 feet in length,the total surface area of the finish course of �f asphalt concrete pavement shall be 24 inches wider than the nominal dimension of the trench.This shall be achieved by cold-milling the base course asphalt concrete and the existing asphalt concrete to a depth of 11/2-inch minimum below the existing finished surface, and 12 inches beyond the'edge of trench in all directions. Cold milling.of PCC (Portland cement concrete)improvements,such as gutters and spandrels, is not-allowed.All-trench repairs will be consistent with the above description and/or the Construction Notes in Figure.A unless otherwise determined by the City Engineer. 12. Where a series of cuts are made, a series being defined as two or more cuts that are within 15'or less of each other, the series shall be treated as a continuous open trench and the pavement repair shall be accomplished as.herein specified for open trenches. 13. When patching a street cut made on a street with Petromat overlay, The Contractor will be required to grind 'I'wider than the existing patch on all sides at a depth of.2". Replace the Petromat over grinded surface with AR4000 oil and repave with 2"of AC. 14. The city will notify all public utilities at least.,six months in advance of any major street overlays. No street cuts, other than emergency street cuts,will be,allowed for two years in the area as described in the notification to the public utilities. If a street cut occurs by a public utility within the area described in the notification,the public utility will be responsible for'replacement of a portion or the entire area as described in the notification. This determination will be made by the City Engineer. 15. See Figure A and accompanying Construction Notes for more repair-detail. STREET I TRENCH ot VARIES (PER APP-D.PLAN).. IST.ST.SURFACE 0 � MIN. 2"MIN a o'.,®'•a po. 'o •a 3.5"MIN.© .- � oa ,�,• ,�,••goo,.•, y VARIES - Figure A Y co U ' e m 0 CD Z 2O W ¢ O'; 00 ' IPE OR CONDUIT MAX. MAX. VARIES O'NSTRUCTION NOTES EXISTING AC SHALL BE SAWCUT OR COLD PLANED FOR TRENCHING AND SHALL BE CLEAN AND STRAIGHT PRIOR TO PERMANENT AC PLACEMENT. BEDDING/SHADING ZONE PER UTILITY/AGENCY REQUIREMENTS AND SECTION 19-3.06"STRUCTURE BACKFILL," OF THE CALTRANS STANDARD SPECIFICATIONS. BACKFILL SHALL BE IN.ACCORDANCE WITH SECTION 19-3.06 OF THE CALTRANS STANDARD SPECIFICATIONS. CLASS II AGGREGATE BASE SHALL BE 67 MINIMUM THICKNESS OR MATCH EXISTING THICKNESS IF MORE THAN 6". IF TRENCH IS PERPENDICULAR TO STREET CENTERLINE (STREET CROSSING) OR IF TRENCH WIDTH IS 12" OR LESS,A 1.6 SACK CEMENT SLURRY BACKFILL IS REQUIRED. TOTAL PERMENANT AC THICKNESS FOR TRENCH REPAIR SHALL'BE 1"THICKER THAN EXISTING AND 3.5" MINIMUM. - IF THE EXISTING AC THICKNESS IS 3"OR LESS AND/OR THE TRENCH WIDTH IS BETWEEN 12"AND 24", THEN THE FULL PERMANENT AC REPAIR AS SHALL BE EXTENDED TO 1" OUTSIDE OF EACH EDGE OF THE TRENCH AS SHOWN. GRIND EXISITING AC 1' MINIMUM OUTSIDE OF EACH EDGE OF THE TRENCH AT A DEPTH•OF 1 1/2", INLAY SAID AREA WITH 1 1/2'OF AC, FLUSH WITH EXISTING ADJACENT AC SURFACE. IF EXISTING CURB AND GUTTER LIP; EP,AC BERM, ETC., IS WITHIN 2' OF THE EDGE OF TRENCH. REMOVE EXISTING AC WITHIN THIS AREA AND INCLUDE IN REPAIR AS DESCRIBED IN CONSTRUCTION NOTE 8. PERMANENT AC SHALL BE'/z" MEDIUM, MAX./AR-4000 MAY BE USED IN LOWER LIFT ONLY. ROVED CITY OF GRAND TERRACE DATE REVISIONS DATE BY MARK APPROVED STREET CUT TRENCH REPAIR DETAIL D. COMPACTION AND PAVING REQUIREMENTS 1. The Contractor may use the native excavated soil as backfill material on longitudinal trenches (direction of the travel lane), compacted to 90% relative density.All transverse excavations, intersection excavations, and pothole.excavations shall be backfilled with one sack cement slurry backfill. 2. Backfill densification shall be by compaction method and in accordance with specifications_as stated in this document. Contact Engineering Inspector to arrange for compaction testing. Slurry backfill will not require compaction test. i 3. ' Sub grade preparations shall be per Caltrans Specifications. 4. Untreated base shall be crushed aggregate base shall be constructed per Caltrans specifications. 5. Asphalt concrete pavement shall consist of a minimum of two courses: 1)A 1"thick minimum finish course of D1-AR4000 (3/8"aggregate size)and 2)Abase course of B-AR4000(3/4"aggregate size). The base course shall be 1" deeper than the existing A.C. 6. Pothole dimensions shall be a minimum of Tx T to allow proper compaction and prevent damage to existing A.C. in good condition. If dimensions are less than 3'x 3' backfill with one sack cement slurry is required. 7. The Contractor shall not place concrete or asphalt on the project without first having submitted compaction tests to the,Department of Public Works. "- 8. The Final Compaction on Report and approval from a Solis Engineer shall contain the type of field-testing performed. Each test shall be identified with the method of obtaining.the in-place density,whether sand-cone, drive-ring or other approved method shall be so noted for each test. Sufficient maximum density determination shall be performed to verify the accuracy of the maximum density curves'used by the field technician. Recommendations for structural sections shall also be supplied. E. COMPACTION AND TRENCH SPECIFICATIONS 1. Compaction Zone Compaction Pipe Zone* .85% Backfill/Sub Base 90% Class II Base 95% *Public Utilities and their contractors are required to follow CPUC guidelines F. OTHER REQUIREMENTS , 1.. Replacement of Street Markings and Reflectors a. Any street markings or reflectors that are damaged or removed during the process of street cuts or trenching shall be replaced in kind. ; i I i ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING FINES FOR FAILURE TO OBTAIN A STREET CUT PERMIT AND FAILURE TO PERFORM STREET CUT CONSTRUCTION IN ACCORDANCE TO THE SPECIFICATIONS AS DESCRIBED IN THE SPECIFICATIONS FOR CONSTRUCTION WITHIN THE PUBLIC RIGHT OF WAY. I WHEREAS, over the years there has been an increase in the number of street cuts by public utilities and contractors; and WHEREAS, all of the public utilities generally have maintained the proper permits there have been instances where contractors have not obtained permits to cut into our roads for various construction purposes; and WHEREAS, under the current street cut policy there is no recourse for those contractors that do not obtain permits nor for those contractors that perform sub standard street cut work; and WHEREAS, all public utilities are exempt for failure to obtain a street cut permit ! in cases of emergency but still must comply with the Specifications for Construction within the Public Right of Way; and WHEREAS, city staff has had several meetings with public utility officials to take their input and modify the Specifications for Construction within the Public Right of Way that meets their needs to our best ability and still maintain the integrity of the policy, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: I Section 1. Description of Violation Street cut permits along with a City of Grand Terrace Construction Application Package can be obtained from the Public Works Department. Failure to obtain a permit will result in a fine of $1,000 for each occurrence. Fine* $1,000 per each occurrence i *All public utilities are exempt from this requirement for emergency repairs only i Contractors performing street cuts and resulting patching that are not performed correctly in accordance with Attachment "A" shall be subject to I I i - a fine of $1,000, or the cost to re-patch the street section correctly (which ever amount is greater), for each occurrence. Fine $1,000 per each occurrence or the cost to re-patch the street section correctly—whichever is greater. Section 2. Effective Date: The Ordinance shall be in full force and effect at 12:01 a.m. on the 31st day of its adoption. Section 3. Positing: The City Clerk shall cause this Ordinance to be posted in three ' (3) public places within fifteen (15) days of its adoption, as designated for such purpose by the City Council. Section 4. First read at a regular meeting of the City Council of said City held on the 23rd day of June, 2005 and finally adopted and ordered posted at a regular meeting of said City Council on the 14th day of July,2005. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof and of the City Council thereof I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 14t' day of July, 2005 by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Approved as to form: City Attorney CsCOMMUN17� DATE: May 12,2005 W.O. # 12.515 M� CITJ, re,:4..:'�s an::€x r W� :��:: d�-;s_' a:, - ;a �.��._ ':t.,. �.,tl,•=�'rz;�"-n>�r� .?s: -.r.� '�,��;�;i..i;.f='�'�E�`::G"'xs�,-�4,."�.'t`. r�`d'�:�,��C��.��aF>��_:�.� `Fws -3 GRNIID TERRNC UGH H�� CRA O COUNCIL ITEM(X) MEETING DATE: June 23, 2005 DEPARTMENT OF SUBJECT: 2005-2006 Annual Assessment Landscape and Lighting UILDING & SAFETY, PUBLIC WORKS District No. 89-1 AND HOUSING FUNDING REQUIRED XX NO FUNDING REQUIRED 22795 Barton Road- Suite B Grand Terrace California 92313-5295 At their regular meeting of June 9, 2005 city council adopted a resolution ordering the Civic Center preparation of plans, specifications, cost estimates, diagrams, engineer's report and (909) 825-3825 acceptance thereof for Landscape and Lighting District No. 89-1. Fax (909) 825-7506 This agenda item is for the purpose of conducting the public hearing and adoption of the resolution for the Assessment Levy. - Staff has reviewed the expenditures for the last fiscal (2004 - 2005)year and based on our best estimate at this time, the cost of operation and maintenance should �. approximately equal the assessments levied and collected. It is our estimate,that these costs and assessments should remain for the coming fiscal year. Attached is a copy of the engineer's report for the fiscal (2005 -2006)year along with the resolution to be adopted. STAFF RECOMMENDS'THAT THE CITY COUNCIL: 1. Conduct the public hearing. 2. Adopt the Resolution for the Annual-Assessment Levy. a J RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE CONFIRMING A DIAGRAM AND ASSESSMENT AND PROVIDING FOR ANNUAL ASSESSMENT LEVY FOR A LANDSCAPING AND STREET LIGHTING DISTRICT WHEREAS, the City Council has' initiated proceedings for the annual levy of the assessments for a landscaping and street lighting district pursuant to the terms and provisions of the "Landscaping and Street Lighting'Act of 1972", being Part 2 of Division 15 of the Streets and Highways Code of the State of California, in a district known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 WHEREAS, the City Council has ordered the preparation of a report,and the City Engineer has prepared and filed with this City' Council a report pursuant to law for its consideration and subsequently thereto this City Council did adopt its Resolution of Intention to levy and collect assessments for the next ensuing fiscal year relating to the above4eferenced District, and further did proceed to give notice'of the time and place for a Public Hearing on all matters relating thereto; and, WHEREAS, at this time, this City Council has heard'all testimony and evidence and is desirous of proceeding with the annual levy of assessments. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA AS FOLLOWS: SECTION 1. That the above-recitals are all true and correct. SECTION 2. That upon the conclusion of the Public Hearing, protests filed and not withdrawn, did not represent property owners being obligated for more than fifty percent (50%) of the total assessments within the District. SECTION 3. That this City Council hereby confirms the diagram and assessment as submitted and orders the annual levy of the assessment for the fiscal year and in the amounts as set forth in the Engineer's Report and as referred to in the Resolution of Intention as previously adopted relating to said annual assessment levy. SECTION 4. That the diagram and assessment as set forth and contained in said Report are hereby confirmed and adopted by this City Council. J ` SECTION S. That the adoption of this Resolution constitutes the levy of the assessment-for the fiscal year. SECTION 6. That the estimates of costs, the assessment diagram, the assessments and all other matters, as set forth in Engineer's- "Report", pursuant to said "Landscaping and Street Lighting Act of 1972", as submitted, are hereby approved, adopted by this City Council and hereby confirmed. SECTION 7. That the maintenance works of improvements contemplated by the Resolution of Intention shall be performed pursuant to law and the County Auditor shall enter on the County Assessment Roll the amount of the Assessment and said assessment shall then be collected at the same time and in the same manner as the County taxes are collected. After collection by said County, the net amount of the assessment shall be paid to the City Treasurer of said City. SECTION 8. That the City Treasurer has previously established.a special fund known as the SPECIAL FUND CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 into which the City Treasurer shall place all monies collected by the Tax Collector pursuant to the provisions of this Resolution and law and including any surplus amounts in those funds established for the existing Districts and said transfer shall be made and accomplished as soon as said monies have been made available to said City Treasurer. SECTION 9. That the City Clerk is hereby ordered and directed to file a certified copy of the diagram and assessment roll with the County Auditor, together with a certified copy of this Resolution upon its adoption. SECTION 10. That a certified copy of the assessment and diagram shall be filed in the office of the City Engineer,'with a duplicate copy on file"in the Office of the City Clerk and open for public inspection. PASSED,APPROVED AND ADOPTED this 23rd day of June, 2005. Mayor for the City of Grand Terrace ATTEST: City Clerk for the City of Grand Terrace i I, Brenda Stanfill, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Resolution, being Resolution No. was duly passed, approved and + adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 23rd day of June, 2005, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXECUTED this 23rd day of June, 2005, at Grand Terrace, California. City Clerk for the City of Grand Terrace [SEAL] i I i I I i Community Services Department Staff Report CRA ITEM- ( ") COUNCIL ITEM () (X)MEETING DATE: June 23,2005 ' SUBJECT: HVAC'MAINTENANCE AGREEMENT FUNDING REQUIRED: (X) NO FUNDING-REQUIRED () RECOMMENDATION: COUNCIL TO PROVIDE STAFF DIRECTION ON HVAC OPTIONS. The City of Grand Terrace as been operating under two separate HVAC Maintenance Service Agreements for air conditioning and heating services. The main agreement, which expired in December 2004, is a full service agreement that covers the HVAC equipment at the civic center and our fire station. This agreement is all-inclusive. Should_ any HVAC equipment break or need to be replaced,Honeywell will fix or replace at no additional cost. The city is now on a month to month agreement with Honeywell. Honeywell has elected not to renew the long term contract due to the age of the equipment. The units at both the civic center and fire station were manufactured in 1984 and have reached their life expectancy. At the May 12, 2005 council meeting, staff was directed to look for more firms that could. provide similar HVAC'services to the city: Below are the findings: Johnson Controls—Similar sized company to Honeywell, a contact number is not listed in Riverside or San Bernardino counties. A request through the company website went unanswered. Burgesons of Redlands- Cannot provide services or installation Bird Refrigeration—Bill Bird quoted'on the new equipment only at a cost of$160,000 to $190,000 not including the controllers which could cost from$50,000'to $80,000 additional. Bird would not be quoting on the maintenance of the HVAC system which includes a boiler. The city would be responsible for the financing of the equipment. A 5-year warranty for parts and labor would apply to the new equipment only. Equipment Financing Companies—Staff is working with two financing companies that will finance for ten years at 5% interest. The interest cost for outside financing would be $50,000 for$185,000 in equipment costs and$75,000 for$275,000. Ontario Refrigeration- Quoted$140,000 for the equipment and$50,000* for the controls for a total equipment cost of$185,000. Annual cost for a 10-year full maintenance agreement on all equipment is$1.8,000 per year. Financing would not be an option. Ontario's new control system would upgrade our current system and-would not be proprietary. The city could gain more efficiency through the digital controls. *Estimated Christian Brothers—Quoted$269,000 for the equipment and installation. Not including controls, a maintenance agreement, or financing. Bebow's—Quoted $275,000 for equipment and installation only. Not including controls, a maintenance agreement, or financing. Honeywell—,Quoted $226,000 for equipment,new controllers, and installation. Full maintenance is $25,000 per year. 'Honeywell will finance the equipment with interest over 10 years for approximately$29,000 per year. Transitioning to the new equipment would be seamless since Honeywell has been the city's HVAC contractor since city hall was built. Options: Bidder Equipment Cost Controllers Full Maint.* Financing Bird Refrigeration $210,000 Yes No No add $57K Ontario Reffig $190,000 Yes Yes add $18K No add$50K Christian Bros. $269,000 No add$50k 'No No add $70K Bebows $275,000 , No add $50k No No add$75K Honeywell $226,000 Yes Yes add $25K Yes-included *per year Bidder Total Equipment 10 Years Full Estimated Total Cost Maintenance Contract Price** Bird Refrigeration $285,000 n/a n/a Ontario Refh $240,000 $180,000 $420,000 Christian Bros. $319,000 n/a n/a Bebows $325,000 n/a n/a Honeywell $226,000 $250,000 $476,000 **assuming 3% escalators equally RECOMMENDATION The main HVAC equipment has reached its life expectancy and will need to be replaced soon. Replacing equipment on a large scale requires a company with extensive resources f and experience. Staff feels that both Ontario Refrigeration and Honeywell have the background and capability to transition to the new equipment and maintain'the existing equipment. There would be a number of mechanical issues that would have to be addressed when transitioning to a new.HVAC vendor. r Staff is requesting direction from council. Once the company is chosen, staff will bring back the contract for review and approval.