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07/14/2005 F -1 E OPT' ' ." Ty G HD SE R CE : duI 14,"2005' JI 22795'Barton Road _ Grand Terrace Calit'ornia 92313-5295' " _ Civic Center (909)'824-6621 Fax(909)783-7629' _ Fax(909)7,83-2600 Maryetta Ferre i CITY OF'-GRAND TERRACE_ -Mayor ' - - - _ •4' Bea Cortes G' l Mayor ProTem•', f- --, 't -• - , Herman Hilkey`" CRA%CITY C'OVNCIL Lee Ann Garcia REGULAR-MEETINGS -s -:, _ Jim Miller _ Council Members - •' '` . "' " - '" •- 4. Thomas J.Schwab 2Nn:;A.ND-4TH Thursday - 6:0:0 City Manager A = Council Cliairibers ' Grand Terrace Civic°Center" 2279,5 Barton Road, CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS JULY 14,2005 GRAND TERRACE CIVIC CENTER 6:00 PM 22195 Barton Road THE-CITY;OF'GRAND'TERRACE;COMPLIES--WITH THE AMERICANS WITH DiSABILITYES ACT OF x99R;`;, YOU REt�UlRE SPECIAL ASSISTANCE 7- 6 PARTICIPATE IN 1THIS MEETING, PLEASE'CALL:THE CI�'Y. CLERjK'S OFFICE-AT(909)82446621:AT LEASTA&HOURS PRIOR-TO":THE MEETING:: * Call to Order- * Invocation-Pastor Rick Doucette,Calvary,The Brook Church * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 06-23-2005 Minutes Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Martial Arts Program Awards B. Home of Distinction Award 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Registers Dated July 14,2005 Approve B. Ratify 07-14-2005 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 06-23-2005 Minutes Approve E. Reject Liability Claim-Jewkes Reject F. Reject Liability Claim-Palafox Reject G. Continuing Appropriations for FY 05-06 Approve COUNCIL AGENDA 07-14-2005 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL. RECOMMENDATIONS ACTION' 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda: Because of ,restrictions contained in California Law,the City Council'is prohibited from discussing or acting on any item not on the agenda. The Mayor may request a brief response from staff to questions raised during public comment. 5. ORAL REPORTS - A. Committee Reports 1. Crime Prevention Committee a. Minutes of June 13,2005 Accept 2. Emergency Operations Committee a. Minutes of June 7,2005 Accept B. Council Reports 6. PUBLIC HEARINGS A. .Street Cut Policy and an Ordinance of the City Council of the' Continue - City of Grand Terrace, California Establishing Fines for Failure to Obtain a Street Cut Permit and Failure to Perform Street Cut Construction in Accordance to the Specifications as Described in the Specifications for Construction Within the Public Right of Way 7. UNFINISHED BUSINESS 8. NEW BUSINESS A. Non-Owner Occupied/Rental Property Program Direction/Authorization 9. CLOSED SESSION-None , ADJOURN a , THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,AUGUST 11=_.2005 AT 6:00 P.M. .. ......... ... ...............................:....... AGENDA ITEM REQUESTS FOR THE 08-11-2005 MEETING MUST BE SUBMITTED IN WRITING TO'THE CITY CLERK'S OFFICE BY NOON 08-04-2005. PE N D i NQ C R A APF,-RO V_4L CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-JUNE 23,2005 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on June 23, 2005 at 6:00 p.m. PRESENT: Maryetta Ferr6, Chairman Herman Hilkey,Agency Member Lee Ann Garcia,Agency Member Jim Miller,Agency Member Brenda Stanfill, City Clerk Steve'Berry,Assistant City Manager Jerry Glander,Building& Safety"Director Lt.Hector Guerra, Sheriffs Department John Harper, City Attorney ABSENT: Bea Cortes,Vice-Chairman Tom Schwab,Executive Director, Larry Ronnow,Finance Director Gary Koontz, Community Development Director APPROVAL OF 06-09-2005 MINUTES CRA-2005-20 MOTION BY AGENCY MEMBER GARCIA,SECOND BY AGENCY MEMBER HILKEY, CARRIED 4-0-1-0 (VICE-CHAIRMAN CORTES WAS ABSENT), to approve the June 9, 2005 Community Redevelopment Agency Minutes. Chairman Ferr6 adjourned the Community Redevelopment Agency Meeting at 6:10 p.m.,until the next CRA/City Council Meeting scheduled to be held on Thursday, July 14, 2005, at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace. CHAIRMAN of the Community Redevelopment Agency of the City of Grand'Terrace Club AGENDA ITEM NO. Check Registers '"-,ted July 14,' 2005 vchlist Voucher List Page: 1 06/30/2606 3:48:31 PM CITY OF GRAND TERRACE " Bank code: bofa Voucher Date Nendor Invoice Description/Account Amount 55776 6/16/2005 003200 HILKEY, HERMAN June, 2005 JUNE COUNCIL&AGENCY STIPENDS 32-200-120-000-000 150.00 10-110-120-000-000 250.00 10-110-142-000=000 600.00 Total : 1,000.06 - 55777 6/20/2005 005702 PUBLIC EMPLOYEES' RETIREMENT 060305 PERS FOR PAYROLL END 6/3/05 10-022-62-00 9,678.70 Total: 9,678.70 55778 6/21/2005 010367 LOMA LINDA UNIV. HEALTH CARE April, 2005 PHYSICALS 10-190-224-000-000 198.00 Total : 198.00 E 55779 6/21/2005 010164 GREAT-WEST 0601 05 DEF COMP JUNE 2005 10-022-63-00 8,812.11 Total : 8,812- .11 I 55780 6/21/2005 010164 GREAT-WEST LOANS 07 05 LOANS FOR JULY 05 _ 10-022-64-00 3,235.61 Total : 3,235.61 — 55781 6/23/2005 010506 COURTSHIP STORIES 06142005 Blue Mtn Outlook Stories 10-180-255-000-000 225.00 Total : 225.00 55782 6/23/2005 0.10610, S.B.,COUNTY FIRE DEPARTMENT 06222005 120 Unit Sr. Housing 23-301-83-00 103.00 Total : 103.60 55783 6/27/2005 010147 CORTES, BEA 06272005 Reimburse May 11-12 League Exp _ ! 10-110-270-000-00.0 34.87 L Total : 34.87 i 55784 6/27/2005 005702 PUBLIC EMPLOYEES' RETIREMENT 061705 PERS FOR PAYROLL END 6 17 05 f 10-022-62-00 9,719.70 i . Page: 'I .11AML.AGENDA ITEM ® ---vehlist Voucher List Page-2 �0613012005 3.48:31 PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount - 55784 6/27/2005 005702 PUBLIC EMPLOYEES' RETIREMENT (Continued) Total : 9,719.70 55785 6/27/2005 001907 COSTCO#478 0478 14 0022 1c CHILD CARE SUPPLIES - 10-440-228-000-000 66.45 10-440-220-000-000 :21 122 10-440-210-000-000 22.21 68 53 Total : 242.34 55786 6/28/2005 001666 CA. MUNICIPAL TREASURERS ASSOC 06282005 .7/21 Cash Handling Training 10-140-270-000-000 75.00 Total: 75.00 55787 6/29/2005 001206 ARROWHEAD CREDIT UNION May/June, 2005 May/June VISA charges 23-200-12-00 1,247.31 23-200-14-00 115.60 10-110-270-000-000 461.55 10-120-210-000-000 60.51 10-120-270-000-000 944.83 10-440-221-000-000 86.39 10-440-228-000-000 224.85 - 16-900-254-000-000 242.60 32-200-210-000=000 17.95 32-370-270-000-000 445:00 " 34-800-220-000-000 424.94 Total: 4,271.53 55788 6/29/2005 010340 BLUE CROSS OF CALIFORNIA, PERS-CH0015201871 HEALTH INS CORTES 10-110-142-000-000 373.40 Total : 373.40 55789 6/30/2005 001001 AA EQUIPMENT-CO. INC. 09 7337669 Mower maint 10-450-246-000-000 124.92 Total: 124.92 55790 6/30/2005 010488 ABC SCHOOL SUPPLY X006922701019 CHILD CARE SUPPLIES _ 10440-228-000-000 63.24 10-440-228-000-000 4.26 -� Page: , 2 i l j vchlist Voucher List Page: 3 09/30/2005 3:48:31PM CITY OF GRAND TERRACE Bank code: bofa I Voucher Date Vendor Invoice Description/Account _ Amount 55790 6/30/2005 010488 ABC SCHOOL SUPPLY (Continued) Total : 67.50 55791 6/30/2005- 001024 ACCENT PRINT&DESIGN 250330 OAC Flyers 32-370-230-000-000 .764.60 - Total : 764.00 55792 6/30/2006 001040 ADDINGTON, MATTHEW June, 2005 June Planning Comm: Stipend i - 10-801-120-000-000 50.00 Total : 50.00 55793 6/30/2005 010308 AMERICAN ROTARY BROOM CO. INC 239354 2 sets gutter brooms- = 16-900-254-000-000 157.32 >4 Total 167.32 .t 55794 6/30/2005 0104.59 ANIMAL EMERGENCY CLINIC 282932 Animal emergency srvs 10-190-256-000-000 205.00 ' Total: 205.00 55795 6/30/2005 001381 BARHAM CONSULTING SVCS 53029 5/23 thru 6/17/2005 services 21-021-40-00, _ 3,800.00 53030 June 13-17, 2005 services - >' 10-172-255-000-000 150.00 - Total: 3,960.00 55796 6/30/2005 001383 BARR DOOR INC: 7355 Repair/adjust Comm. Rm door 10-180-245-000-000 226.16 Total : 226.16 55797 6/30/2005 010084 'BIDNEY, ROBERT June, 2005 June Planning Comm. Stipend 10-801-120-000-000 50.00 Total : 50.00 55798 6/30/2005 010511 CARTER, DIANA 06232005 Dropped from program w/Credit I 10-440'21 16.50 Total : 16.50 55799 6/30/2005 010493 CBIZ ACCOUNTING, TAX 21409 USER FEE STUDY 10-190-250-000-000 3,700.00, i - Page: 3 vc is Vouche -Ust Page: 4 06/30/2005 3:48:31PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55799 6/30/2005 010493 CBIZ ACCOUNTING, TAX (Continued) Total: 3,700.00 55800 6/30/2005 010403• CITY OF REDLANDS AR111540 May CNG Fuel 10-180-272-000-000 51.68 34-800-272-000-000 17.77 Total: 69.46 55801 6/30/2005 010508 CLAAX COMMUNICATIONS 1612 G.T. Days radio rentals ` 23-200-12-00 145.00 Total: 145.00 55802 6/30/2005 001840 COLTON, CITY OF 000476 June Animal Control Code Enforcement - 10-190-'256-000-000 C 3,291.66 April/May WASTEWATER TREATMENT SERVICES 21-570-802-000-000 193,920.54 - Total : 1979212.20 - 55803 6/30/2005 010086 COMSTOCK, TOM June, 2005 June Planning Comm. Stipend 10-801-120-000-000 50.00 Total : 50.00 55804 6/30/2005, 001907 COSTCO#478 0478 16 0083 3 CHILD CARE SUPPLIES 10-440-228-000-000 28.38 _ - Total: 28.38- 55805 6/30/2005 001930 DAILY JOURNAL CORPORATION B828543 LEGAL ADVERTISING 10-125-230-000-000 260.76 Total : 260.76 55806 6/30/2005 003210 DEPT 32-2500233683 0018998 Maint supplies 10-440-245-000-000 26.10 10-805-245-000-000 6.97 10-440-245-000-000 2.02 10-805-245-000-000 0.54 02920516023911 Maint supplies 10-180-245-000-000 35.86 Total : 71.49 Page: 4 vchlist Voucher List Page: 5- 06/30/2005 3:48:31PM CITY OF,GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55807 6/30/2005 002258 EMPIRE OFFICE MACHINES 63133 Clean/repair"typewriter 10-180-246-000-000 78.47 Total : 78.47 55808 6/30/2005 002280 EVER READY EMBROIDERY 775377 Sew patches-maint uniforms 10-180-218-000-000 188.56 Total : 188.56 55809 6/30/2605 002740 FRUIT GROWERS SUPPLY 32072734 PVC supplies 10-180-245-000-000 6.41 32072877 " PVC supplies ' i 10-180-245-000-000 9.45 32072878 PVC Supplies- 10-180-245-000-000 7.23 32072898 Water box lid 10-450-246-000-000 12.82 Total : 35.91 55810 6/30/2005 002901 G.T. AREA CHAMBER OF COMMERCE 06292005 , AES 2005 Membership 23-200-12-00 100..00 4375 May luncheon-Ferre'& Berry ,rY, 10A 10-270-000-000 8.60 10-180-270-000-000 8.00 Total : 116.00 ,f 5581.1 6/30/2005 002930 GRAINGER 934-776510-0 EOC ITEMS 10-80&247-'000-000 _ 681.77 10-808-247-000-000 52.84 Total: 734.61 55812 6/30/2005 010152 GREATER RIVERSIDE CHAMBER 24918 Leadership luncheon - 10-180-270-000-000 35.00 Total: 35.00 55813 6/30/2605 003216 HOUSTON & HARRIS PCS, INC. 05-10625A Balance due May srvs 21-573-602-000-000 677.25 Total : 677.26 Page: 5 Tvchlist Voucher List Page-* 6 06/30/2005 3:48:31PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55814 6/30/2005 003800 JAGUAR COMPUTER SYSTEMS INC 43300 AP Desktop support 10-140-250-000-000 114.00 Total : 114.00 55815 6/30/2005 003850 JANI-KING 05052258 May carpet cleaning-Child Care 10-440-244-000-000 100.00 06050087 CLEANING SERVICES 34-400-246-000-000 150.00 Total : 250.00 55816 6/30/2005 010507 KAISER-ASB HIGH SCHOOL 06082005 Mike Mayer Appearance-G.T. Days 23-200-12-00 - 500.00 Total : 500.00 65817 6/30/2005 010509 KHB VIDEO 315 G.T. Days DVDs&tapes 23-200-12-00 452.55 Total : 452.55 55818 6/30/2005 010369 LOMA LINDA ANIMAL HOSPITAL AC-0105 Jan. Animal Clinic Services 10-190-256-000-000 474.00 Total : 474.00 55819 6/30/2005 005555 LUNSFORD, PATRICIA 06282005 2005 Med Reimbursement s 10-140-139-000-000 8.36 Total : 8.36 55820 6/30/2005 004620 MCI TELECOMMUNICATIONS 64272180 May/June phone charges 10-190-235-000-000 52.84 10-440-235-000-000 313.38 10-805-235-000-000 34.69 10-450-235-000-000 17.06 Total : 417.97 55821 6/30/2005 010097 NEXTEL COMMUNICATIONS 410575025033 May cell phones-Comm Srvs 10-440-235-000-000 49.92 10-180-240-000-000 672.47 Total : 722.39 Page: 6 vchlist 'vw cher List Page: 7 06/30/2009 3:48:31PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55822 6/30/2005 001456 OFFICE MAX-A BOISE COMPANY 031501 Copy paper&office supplies 10-190-212-000-000 77.70 10-140-210-000-000 5.94 10-190-212-000-000 6.02 10-140-210-000-000 0.46 j 250181 Printer toner cartridge 10-140-210-000-000 136.02 - 261542 Printer cartridge 10-120-210-000-000 153.90 485884 OFFICE FURNITURE 10-140-219-000-000 1,255.32 10-140-219-000-000 145.77 746312 FURNITURE f' j 10-120-210-000-000 1,148.53 10-120-210.000-000 337.99 f Total : 3,267.65 55823 6/30/2005 005584 PETTY CASH 06302005 Reimburse petty cash 10-140-270-006 000 17.00 j 10-140-271-000-000 23.40 10-172-210-000-000 3.23 L 10-172-271-000-000 '18.84 10-180-210-000-000 5.38 10-180-245-000-000 9.15 10-180-246-000-000 1.92 10-190-210-000-000 19.41 10-190-211-000-000 24.60 10-808-248-000-600 25.62 23-200-12-00 - 44.77 10-804-210-000 000 30.32 10-190-220-000-000 50.00 ' -10-450-246-000-000 50.66 10-440-245-000-000 6.43 10-808-246-000-000 24.10 Total : 389.22 Page: 7 uchilraf ouc er List Page: 8 06I30/20053� 84" CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55824 6/30/2005 005586- PETTY CASH 06292005 Reimburse petty cash 10-440-220-000-000 25.19 10-440-221-000-000 37:68 10-440-223-000-000 170.65 10-440-228-000-000 132.97 Total : 366.49 55825 6/30/2005 005702 PUBLIC EMPLOYEES' RETIREMENT 7863 Actuarial valuation fee 10-190-220-000-000 200.00 Total : 200.00 55826 6/30/2005 005673 RENTAL SERVICE CORPORATION 24939229-001 Gloves 10-180-218-000-000 154.77 Total : 164.77 55827 6/30/2005 010171 REPUBLIC ELECTRIC 4473 ELECTRICAL MAINTENANCE_ 16-5,10-255-000-000 332.64 16-510-255-000-000 29.61 4474 May-Call Out services 16-510-255-000-000 667.02 Total: 1,029.27 55828 6/30/2005 006285 RIVERSIDE HIGHLAND WATER CO 06282005 Transfer Fee Cert.#22203 34=700-750-000-060 50.50 2228 SEWER BILLING OUTSOURCE 21-572-255-000-000 1,575.76 -.� - Page: 8 1 vchlist C ::;ocher List. Page: 9 06/3012006 3:48:31 PM CITY OF'GRAND TERRACE i Bank code: bofa j Voucher Date Vendor Invoice Description/Account Amount 55828 6/30/2005 006285 RIVERSIDE HIGHLAND WATER CO (Continued) Apr/May, 2005 Apr/May water&fees 10-190-238-000-000 408.78 34-500-724-000-000 49.20 10-450-238-000-000 3,33027 34-700-767-000-600 121.83 26-600-239-000-000 232.56 26-601-239-000-000 409.42 34-700-750-000-000 106.41 { 34-700-71.0-000-000 9.08 34-700-709-000-000 9.08 10-190-719-000-000 81.12 10-805-238-000-000 229.84 10-440-238-000-000 '75.29 Total : 6,689.24 - 55829 - 6/30/2005 006335 ROQUET PAVING INC. 0512-05 STREET REPAIRS 16-900-260-000-000- 3,1'68.00 0512-6 STREET REPAIRS 16-900-260-000-000 10,936.00 0522-05 STREET REPAIRS 16-900-260-000-000 3,719.00 0522-05A STREET REPAIRS 16-900-260-000-000 3 475.00 0522-05B STREET REPAIRS , 16-900-260-000-000 2,095.00 Total : 23,393.00 55830 6/30/2005 006341 ROSENOW SPEVACEK GROUP INC. 0016248 TAX INCREMENT TRACKING ` 34-400-251-000-000 375.67 0016248a MISC REPORTS 34-400-251-000-000 639.33 Total : 1,015.00 55831 6/30/2005 006559 S.B. COUNTY VEHICLE SERVICES GG 04/913 Apr& May C. Care CNG Fuel 10-440-272-000-000 16.89 Page: 9 vchlist _ Voucher List Page: 10 06/3012005 3:48:31 PM CITY OF GRAND TERRACE Bank code: 'bofa Voucher Date Vendor Invoice Description/Account Amount 55831 6/30/2005 006559 S.B. COUNTY VEHICLE SERVICES (Continued) Total: 16.89 55832 6/30/2005 005529 SBC CALIFORNIA June, 2005 June phone charges 10A W-235-000-000 16.64 10-4.40-235-000-000 16-06 Total : 32.70 55833 6/30/2005 010068 SEIBERT SECURITY SERVICE INC. 015599 G.T. Days Security Guard - 23-200-12-00 400.00 Total : 400.00 ..55834 6/30/2005. 006720 SO.CA.EDISON COMPANY June, 2005 June electricity 10-450-238-000-000 708.88 16-510-238-000-000 . 297.10 10-190-238-000-000 3,875.92 34-400-238-000-000 83.28. _ 10-175-238-000-000 30.28 10-172-238-000-000 37.86 10-190-719-000-000 2.01 10-440-238-000-000 1,369.49 Total : 6,404.82 55835 6/30/2005 006778 STAPLES CREDIT PLAN 5062802194 COUPON CREDIT 2558801630149055 10-140-210-000-000 - - - - 2.61 9153542903 Printer toner cartridge 10-370-210-000-000 178.85 9153542918 Advil 10-180-210-000-000 19.92, 9153636246 Office supplies 34=800-21.0-000-000 66.87 9153675576 Office supplies 10-180-210-000-000 20.24 Total : 288.49 55836 6/30/2005 010447 STUDIO33 PRODUCTIONS 3883 INSTALL SOUND AMP 10-180-706-000-000 1,034.41 "- Page: 10 vchli- rioucher List Page: 11 06/30/2005 3:48:31 PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55836 6/30/2005 010447 STUDIO 33 PRODUCTIONS (Continued) _ 3883a Install sound amp 10-180-706-000-000 28.49 Total : 1,662:90 55837 6/30/2005 006898 SYSCO FOOD SERVICES OF L.A. 5061416292 CHILD CARE SUPPLIES 10-44.0-220-000-000 45.62 506150535 9 CHILD CARE SUPPLIES 10-440-220-000-000 817 5061505367 CHILD CARE SUPPLIES 10-440-220=000-000 557.18 5062204929 CHILD CARE SUPPLIES 10-440-220-000-000 40.02 -- 506220937 CHILD CARE SUPPLIES 10-440-220-000-000 604.15 506290650 7 CHILD CARE FOOD"SUPPLIES- 10-440-220-000-000 40.02 506290651 5 CHILD CARE FOOD SUPPLIES 10-440-220-000-000 345.05 10-440-220-000-000 150.18 Total : 1,790.49 55838 6/30/2005 010286 TERRACE HOMES INC. 8 - VAN BUREN/REED 32-600-210-000-000 40,828.95. Total : 40,828.95 55839 6/30/2005 010497 THE BROOK 05292005 G.T. Days Supplies 23-200-12-00 1.08 06022005 G.T. Days Supplies 23-200-12-00 27.51 Total : 28.59 55840 6/30/2005 0,06983 THIERRY, CHRISTIE 06282005 2005 Med Reimbursement 10-140-139-000-000 54.46 - Total : 54.46 J 55841 6%30/2005 007032 TRAFFIC CONTROL SERVICES.INC. 622711 Barrier rental/purchase Page: 11 —vchlist Voucher List Page: 12 -06/30/2005 3:48:31 PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55841 6/30/2005 007032 TRAFFIC CONTROL SERVICES INC. (Continued) 10-180-240-000-000 815.11 Total : 815.11 55842 6/30/2005. 007034 TRANSPORTATION ENGINEERING 522 TRAFFIC ENGINEERING SERVICES &GRANT 10-370-255-000-000 1,690.00 522a May crosswalk review 10-180-255-000-000 105.00 Total : 1,795.00 55843 6/30/2005 010077 TYMCO INTERNATIONAL, LTD Note#76420 Pmt#4 Annual sweeper lease 16-900-254-000-000 17,209.25 Total : 17,209.25 55844 6/30/2005 007579 VARELA, CATALINA 06292005- Reimburse 5/17 Big Bear Mileage 10-440-271-000-000 33.21 Total: 33.21 55845 6/30/2005 010512 VARGAS, ANA 06292005 Left program with credit 10-440-28 71.85 Total : 71.85 55846 6/30/2005 007795 WAXIE 68980644 03 Maint supplies 10-180-245-000-000 880.36- Total : 880.36 55847 6/30/2005 007843 WEST COAST ARBORISTS INC 37097 May tree service 16-900-258-000-000 684.00 Total : 684.00 55848 6/30/2005 007880 WEST GROUP 809183646 LEGISLATIVE UPDATES 10-125-250-000-000 133.61 Total: 133.61 55849 6/30/2005 007920 WILLDAN 062-8020 May Plan Rev. & Inspect. Srvs 10-172-250-000-000 319.58 34-400-251-000-000 1,225.00 Page: 12 1 vchlist '(•richer List _ Page: 13 06/30/2005 3:48:31PM CITY OF GRAND TERRACE n Bank code: bofa Voucher Date Vendor Invoice - Description/Account Amount i 55849 6/30/2005 007920 WILLDAN (Continued) j 062-8021 May Engineering Srvs 10-172-250-000-000 1,995.00 Total : 3,539.58 55850 6/30/2005 007984 - YOSEMITE WATERS May, 2005 WATER 10-440-238-000-000 58.55 10-805-238-000-000 23.80 10-190-238-000-000 168.85 Total r 251.20.. 75 Vouchers for bank code: , bofa Bank total : 362,749.11 l 75 Vouchers in this report Total vouchers: 362,749.11 I certify that, to the best of my knowlddge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited -by me and are necessary- and appropriate expenditures for the operation -of the City and Agency. iLarry Ron ow, Finance Director t i Page: 13 --vchlist - Voucher List Page: 1 07/07/2005 11:47:35AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 55851 7/1/2005 010368 REINARZ, LAURA 071205 BIRTHDAY BONUS 34-800-110-000-000 50.00 Total : 50.00 55852 7/1/2005 010513 GOMEZ, LORRAINE 070205 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 55853 7/1/2005 010514 CA STATE WATER RESOURCES CONTR G361970 Ann. Ntc of Groundwater Extraction 32-200-250-000-000 115.00 Total : 115.00 55854 7/1/2005 004350 LEAGUE OF CALIFORNIA CITIES, INLANC 06292005 I.E. Division Dinner 7/7/05-Cortes 10-110-270-000-000 35.00 = Total : 35.00 55855 7/1/2005 010340 BLUE CROSS OF CALIFORNIA, PERS-CH06282005 July Health In Cortes- 10-110-142-000-000 373.40 Total : 373.40 55856 7/1/2005 010290 KAISER PERMANENTE 0005559630-Jul-July health Ins.-LeeAnn Garcia 10-110-142-000-000 - 296.78 Total : 296.78 55857 7/1/2005 010344 WOLFPACK INS. SERVICES TRUST July, 2005 July Dental Ins.-B. Cortes 91003-116 - 10-110-120-000-000 61.00 Total : 61.00 55858 7/6/2005 001907 COSTCO#478 0478 05 0018 8( CHILD CARE SUPPLIES 10-440-228-000-000 59.37 10-440-220-000-000 118.00 Total : 177.37 55859 7/7/2005 003420 INLAND COUNTIES INSURANCE SVCS denta10705 DENTAL JULY 2005 10-022-63-00 1,032.62 Total : 1,032.62 t Page: 1 vchlist Woucher List Page: 2 07/07/2005 11:47:35AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount I 55860 7/7/2005 006772 STANDARD INSURANCE COMPANY std STANDARD INS-LIFE AND DISABILITY 10-120-142-000-000 19.50 10-125-142-000-000 11.75 10-140-142-000-000 19.50 10-172-142-000-000 3.26 10-175-142-000-000 2.60 10-180-142-000-000 18.88 10-370-142-000-000 9.10 10-380-142-000-000 6.60 10-440-142-000-000 76.75 10-450-142-000-000 6.50 .. 21-572-142-000-000 5.87 ` 32-370-142-000-000 2.60 34-400-142-000-000 21.44 34-800-142-000-000 13.00 p, Total.: 217.25 _ j 55861 7/7/2005 005452 PACIFICARE OF CALIFORNIA PACIFICARE PACIFICARE HEALTH1NS i 10-022-63-00 6,254.73 10-120-142-000-000 599.32 10-125-142-000-000 445.70 10-140-142-000-000 1,028.31 10-172-142-000-000 260.96 = 10-175-142-000-000 208.77 10-180-142-000-000 676.52 10-370-142-000-000 537.19 10-440-142-000-000 726.89 32-370-142-000-000 163.48 10-380-142-000-000 265.43 j 10-450-142=000-000 222.85 21-572-142-000-000 299.65 34-400-142-000-000 1,250.58 Total : 12;930.38 55862 7/7/2005 004587 MANAGED HEALTH NETWORK MHN MANAGED HEALTH NETWORK Page: 2 v_chlist Voucher-List ---- Page:— 3 07/07/2005 11:47:35AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55862 7/7/2005 004587 MANAGED HEALTH NETWORK (Continued) 10-140-142-000-000 16.68 10-172-142-000-000 2.91 10-175-142-000-000 2.35 10-180-142-000-000 16.70 10-370-142-000-000 7•73 10-380-142-000-000 5.58 10-440-142-000-000 156.08 10-450-142-000-000 5.58 21-572-142-000-000 5.57 32-370-142-000-000 2.35 34-400-142-000-000 18.52 34-800-142-000-000 11.15 10-120-142-000-000 11.15 10-125-142-000-000 11.15 Total : 273.50 55863 7/14/2005 001072 ADT SECURITY SERVICES 97586762 1st Qtr C. Care Alarm Monitoring 10-440-247-000-000 375.00 Total : 375.00 55864 7/14/2005 001383 BARR DOOR INC. 7416 DOOR REPAIR 10-180-706-000-000 706.63 Total : 706.63 55865 7/14/2005 002082 DISCOUNT SCHOOL SUPPLIES P13121440001 TINY TOT SUPPLIES 10-440-221-000-000 222.30 10-440-221-000-000 17.22 Total : 239.52 55866 7/14/2005 002727 FREEMAN COMPANY, J R 301524-0 OFFICE SUPPLIES 10-125-210-000-000 216.42 _ 301524-1 OFFICE SUPPLIES 10-125-210-000-000 169.11 301526-0 OFFICE SUPPLIES 10-190-210-000-000 39.85 Page: 3 vchlist Voucher List � - Page: 4 07/07/2005 11:47:35AM CITY OF GRAND TERRACE i Bank code: bofa Voucher Date Vendor Invoice Description/Account Ainount 55866 7/14/20'05 002727 FREEMAN COMPANY, J R (Continued) Total : 425.38 55867 7/14/2005 002910 GRAND TERRACE LIONS CLUB 06212005 FY 2005/06 Comm. Ctr Rent 10440-241-000-000 2,400.00 Total : 2;400.00 55868 -7/14/2005 001205 HASLER INC. 5393479 MAIN MACHINE RENTAL 10-190-211-000-000 270.07 Total : 270.67 55869 7/14/2005 003213 HONEYWELL ACS SERVICE 3226548 1st Qtr Maint HVAC 10-180-257-000-000 4,922.00 Y%F Total : 4,922.00 55870 7/14/2005 003425 INLAND EMPIRE ECONOMIC 05112005 FY 2005/06 Membership Dues 32-370-265-000-000 2,500.00 Total : 2,500.00 55871 7/14/2005 005450 OTIS ELEVATOR�COMPANY SAU06425V705 July Elevator Maint 10-180-245-000-000 286.60 Total: 286.66 = 55872 7/14/2005 005688 PROTECTION ONE 1st Qtr-2588440`1st Qtr.Alarm Monitoring 10-180-247-000-000 78.00 1st Qtr-3020955 1st Qtr Alarm Monitoring 34-400-246-000-000 41.50 10-172-246-000-000 21.25 10-175-246-000-000 21.25 1 st Qtr3086599'e 1 st Qt Alarm Monitoring 10-805-245-000-0010 99.00 Total : 261.00 5587.3 7/14/2005 006285 RIVERSIDE.HIGHLAND WATER CO 2229a SEWER BILLING OUTSOURCE 21-572-255-000-00'0 787.33 Total : 787.33 55874 7/14/2005 006310 ROADRUNNER STORAGE 1494-Unit#200c July storage fee 10-140-241-000-000 89.00 Page: 4 --vchf>st Voucher List Page: 5 07/07/2005 11:47:35AM CITY OF GRAND TERRACE Bank code: bofa " Voucher Date Vendor Invoice Description/Account Amount,' 55874, 7/14/2005 006310 ROADRUNNER STORAGE (Continued) Total : 89.00 55875 7/14/2005 006504 S.B. FIRE DEPT./HAZ.MATERIAL GT106CC 1st Qtr Houshold Haz Waste Srvs 10-190-258-000-000 2,670.50 Total : 2,670.50 55876 7/14/2005 006695 SO.CA.ASS'N OF GOVERNMENT 0600-155 FY 2005/06 Membership Dues 10-190-265-000-000 1,153.00 Total : 1,163.00 55877 7/14/2005 006800 STERN &COMPANY INC., M L 97-01 Pmt#8 Paymt#8, Agreement#97-01 10-190-715-000-000 15,375.39 Total : 15,375.39 55878 7/14/2005 007402 US POSTAL SERVICE 70246 Meter Postage _ 10-190-211-000-000 1,000.00 Total : 1,000.00 55879 7/14/2005 010344 WOLFPACK INS. SERVICES TRUST 91003-116 Aug. DENTAL INS B CORTES 10.110-120-000-000 61.00 Total : 61.00 29 Vouchers for bank code: bofa Bank total : 49,134.72 29 Vouchers in this report Total vouchers: 49,134.72 I certify that, to the best of my knowledge, the afore-listed" checks" for payment of City and Community Redevelopment Agency liabilities have been audited by 'me and are necessary and appropriate expenditures for the operation of the .City and Agency. Larry Ronnow, Finance Director Page: 5 vchlist Voucher List Page: 1 07/07/2005 2:55:09PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55880 7/14/2005 001391 BERRY, STEVE 07052005 Medical Reimbursement Benefit 1-0-180-139-000-000 150.00 Total: 160.00 55881 7/14/20.05 010060 BOUSTEDT, MICHELLE 07052005 Medical Reimbursement Benefit 10-370-139-000-000 109.99 Total : 109.99 i 55882 7/14/2005 001866 COMP USA 277135253 CEDD counter computer 10-370-701-000-000 1,116.09 10-380-249-000-000 1,369.98 Total : 2,486.07 u. 55883 7/14/20.05 002673 FLANN, ALISA 07052005 Medical Reimbursement Benefit 10-172-139-000-000 115.97 ` Total : 115.97 55884 7/14/2005 002740 FRUIT GROWERS SUPPLY 32072943 Pest-Roundup 10-180-245-000-000 219.76 32072984 PVC Supplies 10-180-245-000-000 1.02 32073140 'Maint supplies 10-180-245-000-000 17.22 Total : 238:00 55885 1/14/2005 010133 KOONTZ,,GARY 07052005 Medical reimbursement benefit 10=370-139-000-000 500.00 Total : 500.00 55886 7/14/2005 001456 OFFICE MAX.-A BOISE COMPANY 481205 Copy paper 10-190-212-000-000 1.11.64 Total : 111.64 '55887 7/14/2005 010145 RAYBURN, LAUREN 07052005 Medical Reimbursement Benefit ` 107440-139-000-000 445.50 Total : 495.50 i Page: 1 I ^ vchlist Voucher List P-age:— 2 07/07/2005 2:55:09PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 55888 7/14/2005 010368 REINARZ, LAURA 07052005 Med. Reimbursement Benefit 10-180-139-000-000 110.60 Total : 110.60 55889 7/14/2005 010081 RICK ENGINEERING COMPANY-CALIF 114810 Water Stakes - 32-600-205-000-000 390.00 32-600-208-000-000 390.00 Total : 780.00 55890 7/14/2005 006285 RIVERSIDE HIGHLAND WATER CO 2229 June Sewer Billing 21-572-255-000-000 787.34 Total: 787.34- 55891 7/14/2005 006524 S.B. COUNTY AUDITOR/CONTROLLER 06282005 Lien release-276-242-01-0000 21-572-210-000-000 12.00 Total : 12.00 55892 7/14/2005 006720 SO.CA.EDISON COMPANY June, 2005 June electricity 15-500-601-000-000 22.98 10-805-238-000-000 1,053.84 16-510-238-000-000 26.32 Total: 1,103.14 55893 7/14/2005. 006780 _ STANFILL, BRENDA, 07052005- Medical Reimbursement-Benefit - - 10-125-139-000-000 48.00 Total : 48.00 55894 7/14/2005 010091 TELEPACIFIC COMMUNICATIONS 1831843-0 June phone fees/charges 10-190-235-000-000 1,047.57 Total : 1,047.57 55895 7/14/2005 001038 VERIZON WIRELESS-LA 195.9110793 June cell phones-B &S 34-400-235-000-000 117.19 Total : 117.19 16 Vouchers for bank code: bofa Bank total : 8,213.01 16 Vouchers in this report, Total vouchers: 8,213.01 r Page: 2 vchlist Voucher List Page: 3 07/07/2005 2:55:09PM CITY OF GRAND TERRACE i I - - Bank code : bofa Voucher Date -Vendor Invoice Description/Account Amount I I certify that,"to the best of my knowledge, the afore-listed checks for payment of City arid''Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. i i Larry Ronnow, Finance Director i I - - I - i i I Page: 3 f CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-JUNE 23,2005 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on June 23, 2005, at 6:00 p.m. PRESENT: Maryetta Ferr6,Mayor Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Jim Miller, Councilmember Brenda Stanfill, City Clerk Steve Berry,Assistant City Manager Jerry Glander,Building& Safety,Director John Harper, City Attorney Lt. Hector Guerra, Sheriffs Department ABSENT: Bea Cortes,Mayor Pro Tern Tom Schwab, City Manager Larry Ronnow,Finance Director Gary Koontz, Community Development Director The City Council meeting was opened with Invocation by Pastor Salim Elias,Azure Hills.Seventh- Day Adventist Church followed by the Pledge of Allegiance led by Girl Scout Troop169. ITEMS TO DELETE -None SPECIAL PRESENTATIONS 2A. Grand Terrace Days Sponsors Assistant CityManager Steve BeriT,announced that the Cityreceived over$30,000.00 from the community that paid for Grand Terrace Days event. He announced that there were close to 40 sponsors,which 90%of them were small companies. He expressed his appreciation to the sponsors for their support and for all those who helped to make Grand Terrace Days a great event. He stated that Mayor Ferr6 will be presenting the sponsors with a certificate J r and a DVD of the 2005 Grand Terrace Days Parade. Mayor Ferr6,presented the following sponsors with a certificate and a DVD. Title-Sponsor: Jacobsen Family Holdings, LLC C0UNCIL AGENDA ITEM N J� Council Minute's June 23,2005 Page 2 I Corporate Sponsorship:. Arrowhead Credit Union The Press-Enterprise Wilden Pump, Fritts Ford Roquet Paving Riverside Chrysler Grand Terrace I;ion's Club California Skate Terra Loma Real Estate Bartel Heating&Air { Waste Management Blue'Mountain Sponsorship: Chicago Title Edison Terrace Homes,Inc. Riverside Highland Water Colton Disposal The Brook �. Nolte Engineering Houston&Harris Bobbie K. Forbes Ticor Title Barry O'Conner/Terrace Town Center American Medical Response Community Sponsorship: Tony&Ann Petta 180 Energy& Sports Drinks .__ Grand Terrace Seniors Mr. T.V. Video { Frank&Maryetta Ferre Jaguar Computer Systems Traffic Operations Supervisor Dennis Hansberger Burt Seuylemezian, Candidate for Inland Party Rentals _ Colton Joint Unified School District Grand Terrace Real Estate #3 District Stonewood Construction Blue Mountain Real Estate 2A. Proclamation- Children's Network "Fun In The Sun, Safe Summer 2005" Councihnember Garcia read a Proclamation proclaiming Fun In The Sun,Safe Summer 2005 in.the City of Grand Terrace urging all-citizens to support this campaign by circulating materials, and by"actively supervising"children,thereby helping them stay safe in cars,in water, and on the roads and sidewalks. CONSENT CALENDAR CC-2005-63 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0(MAYOR PRO TEM CORTES WAS ABSENT),to approve the following Consent Calendar Items: 1:,• : k. Council Minutes June 23,2005 Page 3 3A. Approve Check Register Dated June 23,2005 , 3B. Ratify 06-23-2005 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 05-26-2005 and 06-09-2005 Minutes 3E. Cancellation of July 28, 2005 Council Meeting 3F. Special Events Permit Requested by,Calvary, The Brook for the Use of Rollins Park for a Freedom Day Picnic and Service Open to the Public on Saturday, July 2, 2005 from 10 a.m. to 3 p.m. PUBLIC COMMENT , William Kaminsky, 11818 Burns Avenue,stated that the area of Burns Avenue and Vivienda Avenue get inundated with truck traffic on the narrow residential roads. He requested that the City place some sort of signage that indicates that the Streets are not suitable for vehicles over 35 V2 feet long or over 8 to 10 tons in the area of Grand`Terrace Road and Vivienda Avenue. Mayor Ferre stated that she received many request to speaks forms regarding the Manhole Builders Project. City Attorney John Harper, stated that if there is a pending appeal to the Planning Commission decision for the Manhole Builders Project he would advise those not to give comment on the project and that they should save their'comments until the public hearing process. Jeffrey McConnell, 21758 Walnut, stated=that.the residents plan to appeal the Planning Commission's decision on the Manhole Builders Project due to the fact that there was a lack of Commissioners at the meeting on Monday. He stated that large trucks utilize and abuse the roads in his neighborhood,which are inferior and have been ignored for years.�He stated that he would like to see the end of Terrace Road swept.He also indicated that the roads are used not only for the large'trucks from the plumbing company but also for those who choose them as short cuts during high traffic times on the-freeways. Juanita Odenbaush,21811 Vivienda Avenue, stated that although she has only lived in her home for two weeks she grew up in Grand Terrace. She indicated that with people using her , street as a short cut and with the traveling trucks she would like to see speed humps and signage installed on her street.for the safety of her small children. Janese Makshanoff,2181'6-Vivienda Avenue,stated that even if there are street signs posted for weight•limits if a company has a legal address on that street they have the right to drive their trucks on that street no'matter what,their weight is and cannot be cited. r Council Minutes June 23,2005 Page 4 { Bobbie Forbes, 11850 Burns Avenue, indicated that she continuously complains to the Plumbing Company with regards to the speeding of their trucks: She stated that she j understands that there maybe some funding beginning in July for street signs and would like to see some posted in the area of Grand Terrace Road close to Barton Road indicating that it is dangerous for Big Rigs. She would also like to see speed limit signs posted. ORAL REPORTS 4 5A. Committee Reports I Emergency Y OP. Emer Operations Committee ' ,. a. Minutes of 05-03-2005 j CC-2005-64 MOTION BY COUNCILMEM 3ER MILLER,SECOND BY COUNCILMEMBER GARCIA, CARRIED 3-0-2-0 (MAYOR PRO TEM . CORTES AND COUNCILMEMBER HILKEY WERE ABSENT), to accept the,.May 3, 2005 Minutes of the Emergency Operations Committee. d ' COUNCIL REPORTS Councilmember Garcia, questioned when a circulation study will be done. - Assistant City Manager Berry,responded that he has spoken to the Traffic Engineer and that a traffic circulation study will be done for the entire City in July, which will include all of the projects that.are going on in Highgrove. He stated that money has been budgeted in the new fiscal year for street signs. He agreed that there is a problem with truck parking in the area and that he is working with the property owners. He stated that most people don't read the signs, however, staff will be placing large signs in the area which say no commercial truck parking. He indicated that this is an issue that staff is aware of and that they are working on it. ; Councilmember Garcia,questioned if it is possible for the deputies to ticket trucks when they are parked.in a residential area. Lt. Hector Guerra,responded in the affinnative. Councilmember Garcia,reported that the Chamber of Commerce will hold their installation Dinner on June 30,2005. She indicated that Calvary, The Brook will have a Freedom Day Service on July 2, 2005 at Richard Rollins Park from 10:00 a.m. to 3 p.m. and encouraged everyone to attend. She questioned when fireworks are allowed in the City. Assistant Ci Mana eg r Beny,responded that the-sale and discharge of fireworks is allowed'-- Council Minutes June 23,2005 Page 5 in the City beginning June 28 through July 4. Councilmember Garcia,questioned what the procedure is for those who discharge fireworks outside of that time frame. Lt.Hector Guerra,gave a brief explanation of the process and policy of the San Bernardino County Sheriffs Department with regards to the discharge of illegal.fireworks and for those discharging fireworks during un-designated times. Councilmember Garcia, stated that it is frustrating when you follow the rules and there are those who don't and don't get caught;, She encouraged, everyone to use safe and sane fireworks and good judgement. She would like to see a record kept of all those who were reported for using illegal fireworks in the City. She reported that Omnitrans will hold a public Hearing at.City.Hall on July 6,2005 from 4:00 to 6:00 p.m.with regards to Omnilink. She stated that Omnitrans is willing to work with the City to meet the needs of our residents and encouraged those who use public transportation to come out and voice their comments. She reported that she attended SCAG-Legislative Days in Sacramento and she was please with the outcome of the meetings with the representatives. She indicated that-it is their hope to have an-approved budget by July 1,2005. She encouraged everyone to take advantage of the Summer Library Programs that are being offered. She wished everyone a safe 4'of July t and Summer. Councilmember Miller;reported that the Grand Terrace Area Chamber of'Commerce will be celebrating 43 years of Service to Businesses of Grand Terrace. He reported that the Installation Dinner will be held on June 30,, 2005 and that anyone who is interested in attending should contact the Chamber office. He also reported that the Chamber will be hosting their annual golf tournament on August 26, 2005 and encouraged everyone to, participate in that event.. Mayor Ferre, stated that Senator Dutton puts out a newsletter and that in the last issue it stated that he and his wife participated in the Grand Terrace Days Event and that he experienced hometown spirit,at its best. She reported that the Omnitrans Public Hearing, Meeting was published in the Senior -Newsletter and thanked, them for sharing the information. She questioned if the City didn't allow safe and sane fireworks would the enforcement approach still be,the same. Lt. Guerra,responded in most cases yes. . PUBLIC HEARING 6A. Street Cut Policy and an Ordinance of the City Council of the City of Grand Terrace, California Establishing Fines for Failure to Obtain a Street Cut Permit and.Failure Council Minutes June 23,2005 Page 6 to Perform Street Cut Construction in Accordance to the Specifications as Described in the Specifications for Construction within the Public Right of Way. Mayor Ferr6,indicated that she was approached by the Gas Company to postpone this item until the next meeting so that they.have more time to research this item and respond. Councilmember Garcia, questioned if staff-has had the opportunity to talk to the Gas Co. Assistant Cijy Manager Berry, responded in the affirmative. Councilmember Miller,indicated that he would be in favor of continuing this item. i CC-2005-65 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER GARCIA, CARRIED 3-0-2-0, (MAYOR PRO TEM CORTES `-AND COUNCILMEMBER HILKEY WERE ABSENT), to continue the Public Hearing for Street CutPolicy and an.Ordinance of the City Council of the City of Grand Terrace, California Establishing Fines for Failure to Obtain a Street Cut Permit and E Failure to Perform Street Cut Construction in Accordance to the Specifications as Described in the Specifications for Construction within the Public Right of Way until July 14,2005. 6B. Resolution-2005-2006 Annual Assessment Landscape and Lighting District No.89- { City Attom6y Harper,gave a brief report'on the Landscaping and Street'Lighting District No. 89-1. Mayor Ferr6 opened the Public Hearing for discussion, there being none, she returned• discussion to the Council. CC-2005-66 MOTION,BY COUNCILMEM 3ER MILLER,SECOND BY COUNCILMEMBER GARCIA, CARRIED 3-0-2-0, (MAYOR PRO TEM CORTES AND COUNCILMEMBER HILKEY WERE ABSENT); to approve the Resolution - Confirming a Diagram and-Assessment and Providing for Annual Assessment Levy for a Landscaping and Street Lighting District. UNFINISHED BUSINESS 7A. HVAC Maintenance Agreement CC-2005-67 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER HILKEY, CARRIED 4.-04-0 (MAYOR PRO TEM CORTES WAS ABSENT),to ' I I _ Council Minutes - June 23,2005 Page 7 direct staff to bring back contracts from both Honeywell and Ontario Refrigeration to delineate the terms so Council can have a better idea of what they are looking at in comparison at the next Council Meeting. NEW BUSINESS -None. CLOSED SESSION-None Mayor Ferre adjourned the meeting at 8:00 p.m.until the next CRA/City Council Meeting which is scheduled to be held on Thursday, July 14, 2005'at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace STAFF REPORT CRA ITEM() COUNCIL ITEM(X) MEETING DATE: July 14, 2005 SUBJECT: REJECT LIABILITY CLAIM GTL'C-05-04 (Jewkes). The City of Grand Terrace has received a claim for damage to a vehicle that occurred when driving over a pothole. Our Claims Adjuster has reviewed the claim and is requesting that the City reject the Claim and send a standard rejection letter to the claimant. A copy of the claim is attached for your review. Staff Recommends Council: REJECT LIABILITY CLAIM GTLC-05-04(Jewkes)AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN C-03 UNC@L AGENDA ITEM w. �E FILE WITH: CLAIM FOR DAMAGES RESERVE FOR FILING STAMP CITY OF GRAND TERRACE TO PERSON OR PROPERTY , CITY CLERK'S OFFICE CLAIM NO!;TLG05-c�y 22795 Barton Road' Grand Terrace, CA 92313 INSTRUCTIONS RECEIVED 1. Claims for death;injury to person or to personal property must be filed not later than six months after the occurrence. (Government Code Section 911.2) - APR 19 2005 2. Claims for damages to real property must be filed not later than one year after the occurrence. (Government Code Section 911.2) CITY OF GRAND TERRACE 3. Read entire Claim Form before filing. `'Y CLERICS DEPARWENT 4. This claim form must be signed,on page 2 et the bottom.' S. See Page 2 for space provided to include a diagram of accident location. _ 6. Attach separate sheets, if necessary; to give full details. 'SIGN EACH SHEET. TO: City of Grand Terrace Date of Birth of Claims- " 05 cs 7 , Name of Claimant Occupation of Claimant •S��. S Se L.J ke.5 S��•=•e.�k Home Address of Claii{mant, City and State/ q Home Telephone Number 1 SCE 50LC\ , r`FtLcJlra,s I�i1 C.p( Business Address of Claimant City and State Business Telephone Number Give address and telephone number to which you desire notices or communications to be sent Claimant's Social Security No regarding this claim Ut;.E a( e,� ' 1 F—,1 5—��,a� ►SE E When did DAMAGE or INJURY occur? Name of any city employees involved in INJURY or DAMAGE Date r`1 1 5 Time If claim is for Equitable Indemnity,give date claimant served with the complaint: Date •Where did DAMAGE or INJURY occur? Describe fully, and provide a diagram in the section provided on page 2. %avic appropriate, give street names and addresses and measurements from landmarks: T nn r ! L,.)Le µ.c.....„�.c l..•.'.� v e L, c 1�w detail howwtiae.DAMAGE or INJURY occurred. ] C c,S $Lle,t-�oa-�1 ( e C 4 i L C7r CK i f Lje l�Cl (. C�n ..rp 'l I tic'{ Mein-,e A iT �^p CS �:l E w jnn! f t^ r^'� S v 3�2T!G.ti s h 3 c� Describe m Detail,eac or A l� ' e ctir U l E..�� , t G L r-E 0.-J ¢.{a..,,` W !'�.cti E.t1 ' C r k 4� 4 r laL_-,c-lc o ,d E - y up you claim the City is responsible? tk pole la- (Q ►'e C A ire � The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date(exact): 5 Estimated prospective damages as far as known: Damage to property . . . . . . . . . . . . . . . $ Future expenses for medical and hospital care $ Expenses for medical and.hospital care . . . $ Future loss of earnings . . . . . . . . . . . . . . $ Loss of earnings . . . . . . . . . . . . . . . . . $ Other prospective special damages . . . . . . . $ Special damages for. . . . . ... . . . . . . . . $ Prospective general damages . . . . . . . $. General damages . . . . . . . . .. . . . . . . $ Tota4 estimate prospective damages . . . $ Total damages incurred to date . . $ ;5 0 Total amount claimed as of date of presentation of this claim: $ "'"1'� l✓5k' ',—L •b« See Page 2(over) THIS CLAIM-MUST BE SIGN O S S I 1 r ' Was damages and/or;injury investigated by`police? If'so,what city? Were paramedics or ambulance called? N If so,name city or ambulance If injured,state date, time,name and address of doctor of your first visit. WITNESSES to DAMAGE or INJURY:List all persons and addresses ofpeisons known to have information: Name Address Phone (R�) 5a-q-9H01 Name Address Phone 1 Name Address Phone DOCTORS and HOSPITALS: Hospital Address Date Hospitalized Doctor Address Date.o.Treatment Doctor Address Date of Treatment READ CAREFULLY For all accident claims provide in the following anew a •of City Vehicle when you first saw it,and by"B"location diagram of the names,of streets, including North, East, of yourself or your vehicle when you first saw City vehicle; South,and West;indicate place of accident by"X"and by location of City vehicle at time of accident by"A-1"and showing house numbers or distances to street corners. If location of yourself or your vehicle at the time of accident. City Vehicle was involved,designate by letter"A"location by."B-1"and the point of impact by"X." Signature of Claimant (or n fil' his/her behalf Typed or Printed Name " giving relationship to CI t) Date: -7 NOTE: CLAIMS MUST BE FILED WITH THE CITY CLERK(Government.Code Section 915a)._ Presentation of a false claim is a felonyiPeaal Code Section 72.) STAFF REPORT CRA ITEM O COUNCIL ITEM(X) MEETING DATE: July 14, 2005 SUBJECT: REJECT LIABILITY CLAIM GTLC-05-06 (Palafox) The City of Grand Terrace has received.a claim for damage to a vehicle that occurred when driving over a pothole. Our Claims Adjuster has reviewed the claim and is requesting that the City reject the Claim and send a standard rejection letter to the claimant. A.-copyof the claim is attached for your review. J . i Staff Recommends Council: REJECT LIABILITY CLAIM GTLC-05-06(Palafox)AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN i FILE WITH: CLAIM FOR DAMAGES RESERVE FOR FILING STAMP CITY OF GRAND TERRACE TO PERSON OR PROPERTY CITY CLERK'S OFFICE CLAIM NO.GI `zQ,.D-� 22795 BaWn Road Grand Terrace, CA 92313 INSTRUCTIONS RECEIVED 1. Claims for death,injury to person or to personal property must be filed not later than six months after the occurrence. (Government Code Section 911.2) 2. Claims for damages to real property must be filed not"later than one year after the JUN 0 6. 2005 occurrence. (Government Code Section 911.2) 3. Read entire Claim Form before filing. CRY OF GRAND TERRACE 4. This claim form must be signed on page 2 at the bottom. CITY CLERK'S DEPARTMENT 5. See Page 2 for space provided to include a diagram of accident location. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. ff TO: City of Grand Terrace Date of Bi of C imam Name of Claimant Occupation of Claimant (5TPOIA dDE�r a� Home Address of Claimant City and State Home Telephone Number S 6:5-XQ S TEE'-/z2 Business Address of Claimant City and State Business Telephone Number Give address and telephone number to which you desire notices'or communications to be sent Claimant's Social Securit No regarding this claim R M As f F -Z;,� J When did DAMAGE or INJURY occur? Name of any city employees involved in INJURY or DAMAGE Date 710V i9&0 Time C t /O�j 1 If claim for Equitable Indemnity,give date �/ claimant served with the complaint: Date Where d DAMAG r INJURY occur? Describe fully, and provide a diagram in the section provided on page 2. W appropriate, give street names and addresses and measurements from landmarks: 01V r-g—010.P/ Rip Cx-77/— r All Describe in detail how the DAMAGE or occu . -o� T1725 F�r dY O/v TNZr Describein Tt each Y or DAMAGE M,f TWO( Z�ifT =3Pf S 1 ice►O Td RlofToA /'IP y%!/•�S ,So ��"i'✓/f/ � /2�'i" /f�`1 k 1yc7! 6;=X.sue?`Lao- IV- why do you claim the city is responsible! ly irk �Al 0 ►�f�-�e1�-sf T T 49Z�foLf SI-le&1-0Ad6ff1G',-'e1r/77-4�5�— y9 Y' K f.S✓'o/vS�>�.j i y Z L��f' :1-le fLe R-O The amount claimed, as of the date of presentation of this claim, is computed as follows: CDamages incurred to date(exact): -�(`� Estimated prospective damages as far as known: Damage to property . . . . . . . . . . . . . . . $,M(, // Future expenses for medical•and hospital care $ . Expenses for medical and hospital care . . . $_ Future loss of earnings . . . . . . . ... . . . . . $ Loss of earnings . . . . . . . . . . . . . . . . . $ Other prospective special damages . . . . . . . $ Special damages for. . . . . . . . . . . . . . . $ ,b� Prospective general damages . . . . . . . . . . General damages . . . . . . . . . . . . . . . . $ Total estimate prospective damages . . . . . . $ � fTotal damages incurred to date Total amount claimed as of date of presentation of this claim: $ See Page 2(over) THIS CLAIM MUST-BE SIG 'ON REVERSE SIDE I i G - Ii r I Was damages,and/or injury investigated by police? If so,what city? Were paramedics or ambulance called?� If so,name city or ambulance If injured,state date, time,name and address of doctor of your first visit X/ WITNESSES to DAMAGE or INJURY:List all persons and addresses of persons known to have information: I.�UZ�•2�-1T�ly`l rf./�Lr��9- 7��6 d�o��62�JsS/�f Lo�.P/��- �9S�cE Name Address Phone jpy Name ' Address Phone Name Address Phone DOCTORS and HOSPITALS: Hospital Address Date Hospitahzed Doctor Address Date of Treatment Doctor Address Date of Treatmeat i READ CAREFULLY For all accident claims provide in the following area a of City Vehicle when you rust saw it,and by"B"location diagram of the names of'streets,,including North, East, of yourself or your vehicle when you fast saw City vehicle; South,and West;indicate place of accident'by"X"and by location of City vehicle at time of accident by"A-I"and showing house.numbers or distances to street corners, If location of yourself or your vehicle at the time of accident City Vehicle was involved,designate by letter "A"location by"B-1"and the point of impact by"X." i ' I �l P°XF�Zj Signature of Claimant(or Person fil' on�is/her behalf Typed or Printed Name giving relationship-to Clai t) Date: NOTE: CLAIMS MUST BE FILED WITH THE CITY CLERK(Government Code Section 915a). Presentation of a false claim is a felony(Penal Code Section 72.) • r • Finance Department D GRAND TERR C Staff Report CRA ITEM ( ) COUNCIL ITEM(X) MEETING DATE: July 14, 2005 AGENDA ITEM SUBJECT: CONTINUING APPROPRIATIONS FOR FY 05 - 06 FUNDING REQUIRED XX NO FUNDING REQUIRED BACKGROUND: It is the practice in many cities to carry over or continue appropriations from one fiscal year to the next for specific items or projects that are unspent and not encumbered by purchase order as of June 30 of the closing fiscal year. Since these appropriations were not encumbered or spent in FY04- 05,they remain over and above anticipated beginning fund balance as shown in the adopted budget for FY05-06, since that figure assumes, for purposes of conservatism, that all of the prior year budget would be spent or encumbered. Additionally, appropriations normally are not carried over from one fiscal year to'another for unspent and undesignated balances in generic line items such as supplies or travel/training. DISCUSSION: Reference the attached list, the Community Services Department is requesting carry over of $11,000 for the Palm Avenue guard rail, $4,000 for expanding the scope of our development fee study to include parkland acquisition,,park facilities development and library facilities expansion, $9,806 for the street repairs related to standing water and West Nile virus prevention, $15,000 gas tax funds for street overlay and sealing, and $72,441 in the sewer fund for-the installation of the corporation yard wash rack and clarifier, in compliance with NPDES requirements. Steve Berry will be available to answer questions. RECONIlVIENDATION: Request Council approval to continue appropriations of$11,000 to account 10-180-718, $4,000 to account 10-190-250, $9,806 to account 11-400-255, $15,000 to account 16-900-255, and $72,441 to account 21-573-713 for purposes•mentioned in the discussion paragraph above. COUNCIL AGENDA ITEM NO. City Council Meeting Continuing Appropriations July 14, 2005 Description amount account Palm Avenue Guard Rail $11,000 10-180-718 Development Impact Fee Study 4,000 10-190-250 (Expanded Scope) Street Repairs (West Nile) 9,806 11-400-255 Overlay/Sealing 15,000 16-900-255 NPDES Wash rack & Clarifier 72,441 21-573-713 ' Total $112,247 I i RECEIVED CITY OF GRAND'TERRACE CRIME PREVENTION COMMITTEE JUN 17 1005 f Regular Meeting CITY OF GRAND TERRACE MINUTES CITY CLERK'S DEPARTMENT June 13;2005 The Grand Terrace Crime Prevention Committee met for the regular meeting at the Senior Center. Meeting was called to order at 6:07 P.m.by Chairperson, Philomene Spisak: MEMBERS PERSENT were Chairperson, Philomene Spisak,JoAnn Johnson, Dottie Raborn, Lew Neeb and Pat Smith. MEMBERS ABSENT— Richard Rollins and Don Bennett. CITY STAFF/SHERIFF'S DEPT.— SSS, Beth Powell GUESTS PRESENT—Robert Stewart. INTRODUCTIONS - All guests were known to Committee.' AGENDA was approved with change on X. A. Summary of Law Enforcement Activity—Beth Powell. Motion by Pat Smith and second by Dottie Raborn. MINUTES for the meeting of May 9,2065 were approved after a change on item PUBLIC COMMENT item c. Pat Smith brought up a Handicapped Parking Ticket Philomene had written. . . with motion by Pat Smith and second by Dottie Raborn: Changes made before sending to Council. PUBLIC COMMENT-None CORRESPONDENCE-None UNFINISHED BUSINESS A. Swindles a. Offers for lower mortgage'rates are rampant. b. Shred all credit card offers. c. Canadian Lottery"winners" are asked to send income tax requirement. d. Many scams. Never give Social Security number. B. Parking at Grand Royal Mobile Home Park a. Action Item to be sent to Council"for June 23'd requesting consideration of items listed in last month's minutes. (Red curbs,bus zone, etc.) b. Lew indicated that the golf cart which had been stolen and wrecked has been salvaged and repaired and will be.used as a second cart. C. Grand Terrace Days a. Everything went'very well. Parade was very good and Festival very well attended. COLF1ZiCt' AGENDA ITE11a V.30@5NC NEW BUSINESS A. Crime Prevention Planning { a. Articles in Blue-Mountain Outlook have been informative and well received. b. There will be a Neighborhood Watch program on Hampton Ct. c. Some crime statistics have no bearing on the general public. Such as domestic issues, runaway juveniles, etc. These are not included in published information. i l B. Action Items a. See above item VIII. B. ` REPORTS- A. Summary of Law Enforcement Activity—Beth Powell, SS$ a. New software has been installed on computer and still getting used to it. b. Nothing really major in the past week. No stolen cars,but-a 16' trailer was stolen. c. Most crimes in Grand Ten ace are opportunistic and are committed by outsiders. d. Social Security numbers can be used only for Drivers Licenses. e. Garage doors must be closed and locked. This is a favorite entry for crooks. f. More vandalism and,graffiti,mostly by outsiders. B. Citizen Patrol Report—Bob Stewart a. Hours for May, 237. For the year to date, 1091. b. Five members worked on traffic control on Grand Terrace Days and three others were involved with other activities at the Festival. Specifically, fingerprinting, check in, Seniors.and Emergency Operations. f C. Other Community Programs-None D. Member Reports a. Lew reported on the success of the Shriners Hospital Children's Clinic. b. He indicated that school nurses are perhaps best able to see potential eligible children. Once accepted by Shriners, all treatment is free. c. Beth reminded us,that volunteers need not go through the Academy if they are not C applying for active Citizen Patrol. They may be office workers or do other non- patrol activities. d. She indicated that she would like to begin a Neighborhood Watch program at kGrand Royal Mobile Estates.. I ADJOURNMENT-There being_no further business to discuss,.the meeting was adjourned at 7:14 p.m. Respectfully Submitted, i )Se-c-retary,,'/oAnn Johnson CITY OF GRAND TERRACE' RECEIVED EMERGENCY OPERATIONS COMMITTEE Regular Meeting JUL 0 b 2w MINUTES June 7,2005 C17Y OF GRAND TERRACE CITY CLERK'S DEPART{yEN-r The Grand Terrace Emergency Operations Committee met at the regular time':at the Emergency Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by Chairperson Vic Pfennighausen at 6:02 p.m.Agendas were distributed. MEMBERS PRESENT-JoAnn Johnson, Vic Pfennighausen and Glenn Nichols. MEMBERS ABSENT—Rich Haubert and Dottie Raborn CITY STAFF—None. GUESTS PRESENT/INTRODUCTIONS—Moe DeLeon KK7KC, Emergency Communications f APPROVAL OF AGENDA with motion by Glen Nichols and'second by JoAnn Johnson. APPROVAL OF MINUTES OF MAY 3,2005 were approved as written. Motion by Glenn Nichols and second by Vic Pfennighausen. LIAISON REPORT by other members in the absence_of Steve Berry a. Grand Terrace Days went very well. Parade was great and Festival well attended. b. Dragos maybe able to help with reviewing Office In A Box's. c. Other projects in the works: Save On Drug Store,Town Center with Lowe's and Stater Brothers as well as Miguel's Jr's and other businesses, Out Door Adventure Center, Blue Mountain Senior Villa's and Senior Center, and.High School. EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. ,Leak in roof of trailer needs to be repaired. b. Ice box and microwave have been permanently installed in trailer: Both doing fine. c. All parts to antennas have been received and Vic is working on them. One to be installed on the trailer and one to be portable. d. Food has been purchased from Stater Brothers and is current]y stored in EOC.. e. Fire Eaters meals were far more expensive and were not satisfactory. f. Next year at Grand Terrace Days would like to be on opposite side of driveway, with door facing drive where most people walked. Didn't have a lot of traffic facing the sidewalk. UNFINISHED BUSINESS a. The field trip to Arrowhead Regional Medical Center was really excellent. b. Toured their Disaster facilities, emergency rooms and-the first 4.floors which included Pediatric unit, Psychiatric unit, Hyperbaric Oxygen Chambers and many other units. c. All who attended (Vic,JoAnn, Glenn, Dottie and Dragos)were very impressed with.the entire facility and staff. d. Would like to schedule Dragos to assist in going.through Office-in-a-Box's. r L-§NC1L-ACiEHIDA ITEM NMI NEW BUSINESS a. Moe DeLeon, KK7KC,with San Bernardino County Emergency Operations at Rialto was a guest and also delivered County ID card to JoAnn b. Re invited us to attend any of their regular meetings on the 3 d Tuesday at 6:30 pm. at Emergency Operations on Miro Way in Rialto. c. He discussed the three levels of involvement in any disaster and stressed that not everyone is expected to be involved in all levels. TRAINING/SPEAKERS = a. The August 2°a meeting will be held at Fire Station 23 and will be a training session. b. There was no training video due to Steve's absence. c. Since the last field trip to County EOC was limited to Glenn and Vic, would like to try another field trip in the future., ADJOURNMENT at 7:20 p.m. Respectfully,submitted, � n JoAnn J son, Secretary NEXT MEETING WILL BE TUESDAY,JULY 5,2005 AT 6 P.M. - - 6 C1T J, iwMDTE Community Services Department Staff Report CRA ITEM ( ) COUNCIL ITEM ( ) (X )MEETING DATE: July 14, 2005 SUBJECT: COUNCIL TO DECIDE: (1) TAKE ACTION ON THE STREET CUT POLICY AND ORDINANCE, (2) CONTINUE THE PUBLIC HEARING TO A SPECIFIED DATE (3) BASED ON A REQUEST FROM THE INTER UTILITY ` COORDINATING,COUNCIL SET A DATE FOR A STREET CUTS INFORMATIONAL WORKSHOP(S)AND CONTINUE THE PUBLIC HEARING TO A SPECIFIED DATE FUNDING REQUIRED: ( ) NO FUNDING REQUIRED (X ) RECOMMENDATION: COUNCIL TO DIRECT STAFF TO CONTINUE THE PUBLIC HEARING TO AUGUST 11, 2005 AND HAVE THE CITY MANAGER AND STAFF MEET WITH INTER UTILITY COORDINATING COUNCIL IN A WORKSHOP AND BRING THIS ITEM BACK TO COUNCIL WITH RECOMENDATIONS At the June 23; 2005 City Council meeting, council granted a request from the Gas Company, a member of the Inter Utility Coordinating Council, to postpone the public hearing on the Street Cut Policy and Ordinance. On June 24, 2005 the council and staff received an-email from Lea Petersen of the Gas Company requesting two workshops with the council on this issue. Attached is the,email detailing this request. Council has the option to (1) take action on the Street Cut Policy and Ordinance, (2) continue.the Public Hearing to a specified date (3) grant the request of the Gas Company and schedule workshop(s) with the Inter Utility Coordinating Council. BACKGROUND The City of Grand Terrace established its current guideline for "Specifications for Construction Within Public Right-of-Way" under the 1990 State of California manual of Traffic Controls (see Exhibit "A"). This guideline established by the city engineer (GTMC 12:08.220) dictates how contractors/utility companies cut into our public right-of-ways (e.g. streets and sidewalks) by trenching, removing pavement and asphalt, and restoring existing improvements. COLN, " 11 P4CzE',MA ITEM W� t<i�1 Staff has been working since the fall of 2004 to develop a more comprehensive street cut policy that helps maintain the integrity of our roads and balances the interests of the public utilities. The new street cut policy and ordinance was a cuhnination of the following: • Researching other city's street-cut specifications • Meetings with utility officials • Working with paving contractors • Combining the "Best Management Practices" for a new street-cut policy I Highlights of the new street cut policy and ordinance: • Failure to obtain a permit will result in a $1,000 fine with the exception of emergency situations for public utilities and their contractors • Contractors that perform sub-standard patching will be subject to $1,000 fine per occurrence and be responsible for correcting the patch per the street-cut specifications. Public utilities and their contractors will not be exempt. • Jagged cuts will no longer be acceptable and all patches must be squared off • All patches must ground a minimum of 1 foot outside each edge of the trench j and overlaid flush with the existing surface. • The city will notify all utilities of any major street work at least six months in advance. No street cuts by the utilities (other than for emergencies) will be allowed for two years. If a non-emergency street cut is made by a utility in the notified area, the utility will responsible for replacement of a portion or the entire area--- to be determined by the City Engineer. RECOMMENDATION RECOMMENDATION: COUNCIL TO DIRECT STAFF TO CONTINUE THE j PUBLIC HEARING TO AUGUST 11, 2005 AND HAVE THE CITY MANAGER AND STAFF MEET WITH INTER UTILITY COORDINATING COUNCIL IN A WORKSHOP AND BRING THIS ITEM BACK TO COUNCIL WITH RECOMENDATIONS I I I I I I I I I Copy of an email sent to City Council Members, City Manager, and staff on Tune 24, 2005 from Lea Petersen of the Gas Company. Honorable Mayor Ferre and Council Members, On behalf of the IUCC (Inter Utility Committee) we appreciate your consideration of-our concerns and issues regarding your Proposed Street Cuts Ordinance. Since you have afforded us a continuance on the adoption of this item we would like to take this opportunity to arrange for a Street Cuts Informational Workshop with your Council and Staff members. The IUCC would like to set up this workshop at your convenience and in recognition of the "Brown Act" we are willing to hold 2 (two) separate workshops so that all parties will have the opportunity to attend. Your City Manager Mr. Schwab is presently on vacation and we would like to include him in these workshops. The IUCC is requesting that we set the dates after his return. At the same time we are requesting that the Street Cut Ordinance not be placed on the Council's Agenda until after the Workshops are held. We are proposing two workshops on two separate dates that will take no more than 1 1/2 hours of your time. We are willing to meet at City Hall or some other location that is convenient for the majority. If you would be so kind as to have your Executive Secretary contact me to begin arranging appropriate dates for all parties I would greatly y appreciate it. Thank you so much for your time and consideration, Lea Petersen, Public Affairs Manager Southern California Gas Company 3460 Orange Street, Riverside California 92501 Office: 909-335 7651 Fax: 951-788-2576 LPetersen@SempraUtilities.com s CITY OF.GRAND TERRACE ig= fig, SPECIFICATIONS FOR CONSTRUCTION WITHIN PUBLIC RIGHT-OF-WAY Working hours 8:00 A.M_ to 5:00 P.M: - No open trenches will be permitted. All.trenches are to be backfilled and covered with a minimum of two inches,(2") of temporary A.C. paving or trench plates according to1990 State of California Manual of Traffic Controls, Caltrans. Work is to be conducted in accordance with the Grand Terrace Municipal Code,-specifically Title 12 "Street, Sidewalks and Public Places"and the following-specifications: A. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS The contractor shall be responsible for the protection of public and private property ' adjacent to .the work and shall exercise due caution to avoid damage to such property. The contractor shall repair or replace all existing improvements withir, the right-of- way which are not designated for removal (e.g., curbs, sidewalks, driveways, fences; walls, signs, utility installations, pavements, structures, etc.) which are damaged or removed as a result of its operations; except when a portion of a spdrikler system within the right-of way must be removed, the remaining lines shall be capped. Repairs and replacements shall be at, least equal to existing improvements, and.shall match them in finish and dimension. Trees, lawns, and shrubbery that are not to be removed shall be protected from damage or-injury., If damaged or removed because of the contractor's operations, they shall be restored or replaced in as nearly the original condition and location as is reasonably possible. Lawns shall be reseeded and covered with suitable mulch. t The contractor shall give reasonable notice to occupants or owners of adjacent property to permit them to salvage or relocate plants, trees, fences, sprinklers and other.improvements within the right-of-way which are designated for removal and -would be destroyed because of the work. All costs to the contractor for protecting, removing, and restoring existing improvements shall be absorbed in,its bid. i I I l I I - B. PUBLIC CONVENIENCE AND SAFETY 1. TRAFFIC AND ACCESS The Contractor's operations shall cause no' unnecessary inconvenience. The access rights of the.public shall be considered at ,all times. Unless otherwise authorized, traffic shall be permitted to pass through the work, or an approved detour shall be provided. Safe and adequate pedestrian.and vehicular access shall be provided and maintained to fire hydrants, commercial and industrial establishments, churches, schools, parking lots, service stations, motels, fire and police stations, hospitals, and establishments of similar nature. Access to these facilities shall,be continuous and unobstructed unless otherwise approved by the Engineer. "Safe and adequate pedestrian zones and public transportation stops, as well as pedestrian crossings of the work at intervals not exceeding 300 feet, also shall be maintained unless otherwise approved by the Engineer: Vehicular access to residential driveways sh311 be maintained to the property line except when necessary construction precludes such access for reasonable periods of time. If backfill has been completed to such extent : that safe access may be provided, and the street is opened to local traffic, the contractor shall immediately clear the street and driveways and"provide and maintain access. The contractor shall cooperate with the various parties involved in the delivery of mail and the. collection and removal of trash and garbage to maintain existing schedules for these services. Grading operations, roadway excavation and fill construction shall be conducted by the contractor in a manner to provide a reasonably satisfactory surface for traffic. When rough grading is completed, the roadbed surface shall be brought to smooth, even condition satisfactory for traffic. Unless otherwise authorized, work shall be performed in only one-half the roadway at one time. One-half shall be kept open and unobstructed until the opposite side is ready for use. if one-half a street only is being improved,, the other half shall be conditioned and maintained as a detour. The contractor shall absorb in its bid all costs for the above requirements. 2. STREET CLOSURES DETOURS AND BARRICADES The contractor shall comply with all applicable State, County and City requirements for closure of streets. The contractor shall provide barriers, guards, lights, signs, temporary bridges, flagpersons and watchpersons, advising the public of detours and construction hazards. The contractor shall also be responsible for,compliance with additional public safety requirements which may arise during construction_ The contractor shall furnish and install, and upon completion of the work, promptly remove all signs and warning devices. At least 48 hours in advance of closing, or partially closing, or of reopening, any street, alley, or other public thoroughfare, the contractor'shall notify the Police, Fire, School Districts, Department of Transportation, Traffic and Engineering Departments of jurisdictional agencies involved, and comply with their requirements. Deviations must first be approved in writing by the , Engineer. 3. + STORAGE OF EQUIPMENT AND MATERIALS IN PUBLIC STREETS Construction materials may not be stored in streets, roads, or highways. All materials or equipment not installed or used in the construction shall be-' stored elsewhere by the contractor at its expense unless authorized by the City Engineer. Construction equipment shall not be stored at the worksite before its actual use on the work nor after it is no longer needed on the work_ Excavated material, except that which'is to be used as backfiil the same day in the adjacent trench, may not be stored in public streets, roads, or highways unless otherwise permitted by the City Engineer. After placing backfill, all excess material shall be removed'immediately from the site. { I � I I ' C. COMPACTION AND PAVING REQUIREMENTS Compaction 85% in Pipe Zone 90% in Sub Base 95% in Class 11 Base Section in trench area 8" Class I1 Base 3"A.C. Pavement, %" medium graded type "B"AR 4000 A ten (10) foot wide overlay shall be placed over the finished trench with a minimum thickness of one inch (T), using a barber greene or equal machine to place the material; Overlay to be 3/s' fine graded type "B" .asphalt. Overlay shall be adjacent to and parallel'with the centerline of the street. • CITY OF GRAND TERRACE EXHIBIT"B" SPECIFICATIONS FOR CONSTRUCTION WITHIN PUBLIC RIGHT OF WAY Working hours 8:00 A.M.to 5:00 P.M. Work is to be conducted in accordance with the Grand Terrace Municipal Code,specifically Title 12"Street, Sidewalks n J Public Places"and the following specifications: A. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS The contractor shall be responsible for the protection of public and private property adjacent to the he work and shall exercise due caution to avoid damage to such property. The contractor shall repair or replace all existing improvements within the right-of-way which are not designated for removal (e.g., curbs, sidewalks, driveways,fences,walls;signs; utility installations, pavements, structures, etc.)which are damaged or removed as a result of its operations; except when a portion of a sprinkler system within the right-of-way must be removed, the remaining lines shall be capped. Repairs and replacements shall be at least equal to existing improvements, and shall match them in finish and dimension. Trees, lawn, and shrubbery that are not to be removed shall be protected from damage or injury. If damaged or removed because of the contractor's operations;they.shall be restored or replaced in as neatly the original condition and location as is reasonably possible. Lawns shall be reseeded and covered with suitable mulch. The contractor shall give reasonable notice to occupants or owners of adjacent property to permit them to salvage or relocate plants,trees,fences, sprinklers and other improvements within the right-of-way,which are designed for removal and would be destroyed because of the work. 1 All costs to the contractor for protecting, removing, and restoring existing improvements shall be absorbed in its bid. 1 B. PUBLIC CONVENIENCE AND SAFETY 1. TRAFFIC AND ACCESS The Contractor's operations shall cause no unnecessary inconvenience.The access rights of the public shall be considered at all times. Unless otherwise authorized; traffic shall be permitted to pass through the work, or an approved detour shall be provided. Safe and adequate pedestrian and vehicular access shall be provided and maintained to fire hydrants, commercial and industrial establishments, churches, schools, parking lots, service stations, motels,fire and police stations, hospitals, and establishments of similar nature. Access to these facilities shall be continuous and unobstructed unless otherwise approved by the City Engineer., Safe and adequate pedestrian zones and public transportation stops, as well as pedestrian crossings of the work at intervals not exceeding 300 feet, also shall be maintained unless otherwise approved by the Engineer. Vehicular access to residential driveways shall be maintained to the property line except when necessary construction precludes such access for reasonable periods of ti'me.`If backfill has been completed to such extent that safe access may be provided, and the street is opened to local traffic,the contractor shall immediately clear the street and driveways arid-provide and maintain access. The contractor shall cooperate with the various parties involved in the delivery of mail and the collection and removal of trash and garbage to maintain existing schedules for these services. f Grading operations, roadway excavation and fill construction shall be conducted by the contractor in a manner to provide a reasonably satisfactory surface for traffic.When rough grading is completed,the roadbed surface shall be brought to a smooth, even condition satisfactory for traffic. I Unless otherwise authorized,work shall be performed in only one-half the roadway at one time. One-half shall be kept open and unobstructed until the opposite side is ready for use. If one-half a street only is being improved,the other half shall be conditioned and maintained as a detour. The contractor shall`absorb in its bid all costs for the above requirements. 2. STREET CLOSURES, DETOURS AND BARRICADES The Contractor shall comply with all applicable State, County and City requirements for closure of streets'.The contractor shall provide barriers, guards, lights, signs,temporary bridges,flag persons and watchpersons, advising the public of detours and construction hazards.The contractor shall also be responsible for compliance with additional public safety requirements,which may arise during construction.The contractor shall furnish and install and upon completion of the work, promptly remove all signs-and warning devices. At least 48 hours in advance of closing, or partially closing, or of reopening, any'street, alley, or other public thoroughfare,the contractor shall'notify.the,Police, Fire, School Districts Department of Transportation,Traffic and Engineering Departments of jurisdictional agencies involved, and comply with their requirements.The. Engineer must first approve deviations in writing. 3. STORAGE OF EQUIPMENT AND MATERIALS IN PUBLIC STREETS Construction materials may not be stored in streets, roads, or highways.All materials or equipment not installed or used in the construction shall be,stored elsewhere by the contractor at its expense unless authorized by the City Engineer. Construction equipment shall not be stored at the worksite before its actual use on the work nor after it is no longer needed on the work. Excavated material, except that which is to be used as backfill the same day in the adjacent trench, may not be stored on public streets, roads, or highways unless otherwise permitted by the City Engineer.After placing backfill,all excess material shall be removed immediately from the site. C. STREET CUT TRENCH REPAIR 1. Street cut permits and Grand-Terrace Construction Application Packages can be obtained from the Public Works Department. Failure to obtain a permit will result in a-fine.of $1,000 for each occurrence. All franchise/public utilities and their contractors are,exempt from this requirement for emergency repairs. 2. Contractor shall notify Engineering Inspector 24 hours prior to construction of permanent paving or concrete placement. 3. Contractors performing street cuts and resulting patching that are not performed correctly in accordance with the corresponding specifications described in this document shall be subject to a fine of$1,000 and will be required to re-patch the street section per the specifications,outlined in this document,for each occurrence. 4. Removal of asphalt and concrete shall be per standard specifications described within this document. Asphalt shall be saw cut a minimum of 75%of total depth. Limit of concrete removal and replacement shall be determined in the field by the Engineering Inspector prior to construction:• 5. All joint lines shall be saw cut on a neat, straight line parallel with the joint.The cut edge shall be . protected from crushing, and all broken edges shall be re-cut prior to paving. 6. No open trenches will be permitted.All trenches are to be backfilled and covered with'a minimum of two inches (2")of temporary A.C. paving or trench plates.When steel-plates are used they shall be used per Caltrans Standards 602.1.The City Engineer may recommend additional safety measures if he deems it necessary. " i 7. The City encourages the use of tunneling or boring to transverse the streets. Mid-block crossings may be installed by jacking conduit under street. Crossing shall be spaced at least 150 feet apart for mainline construction. . 8. Sidewalk cuts--removal and replacement--need to be cut back to the nearest joint and filled. 9. Curb and Gutter removals need to be cut back a minimum of 12 inches of asphalt for a clean edge. 10. If existing curb and gutter lip, EP,AC Berm, etc., is within 2'of the edge of trench, remove existing AC within this area and include in repair,as described in Figure A Construction Notes. - 11. Temporary and permanent resurfacing shall be per specifications put forth in this document.All temporary and base course paving shall be installed to the finished surface of the existing pavement. For longitudinal trenches less than 3 feet in width and greater than 20 feet in length, or transverse trenches.less than Veet in width and 8 feet in length, the total surface area of the finish course of asphalt concrete pavement shall be.24 inches wider.than the nominal dimension of,the trench.This shall be achieved by cold-milling the base course asphalt concrete and the existing asphalt concrete to a depth of 11/2-inch.minimum below the existing finished surface, and 12 inches beyond the edge of trench in-all directions. Cold milling of PCC (Portland cement concrete) improvements, such as gutters and spandrels, is not allowed.All trench repairs will be consistent with the above description and/or the Construction Notes in Figure-A unless otherwise determined by the City Engineer. 12. Where a series of cuts are made, a series being defined as two or more cuts that are.within 15'or less of each other,the series shall be treated as a continuous open trench and the pavement repair ` shall be accomplished as herein specified'for open trenches. 13. When patching a street cut made on a street with Petromat overlay, The Contractor will be required to grind 1'wider than the existing patch on all sides at a depth of 2". Replace the Pet_romat over grinded surface with AR4000 oil and repave.with 2"of AC. 14. The city'will notify all public utilities at least six months in advance of any major street overlays. No street cuts,other than emergency street cuts,will be allowed for two years in the area as described if-- the notification to the public utilities. If a street cut occurs by a public utility within the area described in the notification,the public utility will be responsible for replacement of a portion or the entire area as described in the notification. This determination will be made by the City Engineer. 15. See Figure A and accompanying Construction Notes for more repair detail. r 1 STREET TRENCH ' VARIES (PER APP'D.PLAN). 1 1 XIST.ST.SURFACE � 2°MIN 1 • VYnT= 3.5"MIN.© I N VARIES om 1 9 LL Figure A W e ZZ W = p, 0° 0) IPE OR CONDUIT MAX. MAX. VARIES � 5 CONSTRUCTION NOTES )O EXISTING AC SHALL BE SAWCUT OR COLD PLANED FOR TRENCHING AND SHALL.BE CLEAN AND STRAIGHT PRIOR TO PERMANENT AC PLACEMENT. BEDDING/SHADING ZONE PER.UTILITY/AGENCY REQUIREMENTS AND SECTION 19-3.06"STRUCTURE BACKFILL," OF THE CALTRANS STANDARD SPECIFICATIONS. (3 BACKFILL SHALL BE IN ACCORDANCE WITH SECTION 19-3.06 OF THE CALTRANS STANDARD SPECIFICATIONS. ® CLASS II AGGREGATE BASE SHALL BE 6" MINIMUM THICKNESS OR MATCH EXISTING THICKNESS IF MORE THAN 6". (3) IF TRENCH IS PERPENDICULAR TO STREET CENTERLINE(STREET CROSSING) OR IF TRENCH WIDTH IS 12"OR LESS,A 1.5 SACK CEMENT SLURRY BACKFILL IS REQUIRED. © TOTAL PERMENANT AC THICKNESS•FOR TRENCH REPAIR SHALL BE 1"THICKER THAN EXISTING AND 3.5" MINIMUM. OO IF THE EXISTING AC THICKNESS IS 3" OR LESS AND/OR THE TRENCH WIDTH IS BETWEEN 12"AND 24", THEN THE FULL PERMANENT AC REPAIR AS SHALL BE EXTENDED TO 1" OUTSIDE OF EACH EDGE OF THE TRENCH AS SHOWN. ® GRIND EXISITING AC V MINIMUM OUTSIDE OF EACH EDGE OF THE TRENCH AT A DEPTH OF 1 1/2", INLAY SAID AREA WITH 1 1/2'OF AC, FLUSH WITH EXISTING ADJACENT AC SURFACE. O IF EXISTING CURB AND GUTTER LIP, EP,AC BERM, ETC., IS WITHIN 2' OF THE EDGE OF TRENCH. REMOVE EXISTING AC WITHIN THIS AREA AND INCLUDE IN REPAIR AS DESCRIBED IN CONSTRUCTION NOTE 8. PERMANENT AC SHALL BE'/z" MEDIUM, MAX./AR-4000 MAY BE USED IN LOWER LIFT ONLY. APPROVED CITY OF GRAND TERRACE DATE REVISIONS DATE BY MARK APPROVED ' STREET CUT TRENCH REPAIR DETAIL i D. COMPACTION AND PAVING REQUIREMENTS 1 1. The Contractor may use the native excavated soil as backfill material on longitudinal trenches(direction of the travel lane),compacted to 90% relative density. All transverse excavations, intersection excavations,and pothole excavations shall be backfilled with one sack cement slurry backfill. 2. Backfill densification shall be by compaction method and in accordance with specifications as stated in this document. Contact Engineering Inspector to arrange for compaction testing. Slurry backfill will not require compaction test. 3. Sub grade preparations shall be per Caltrans Specifications. 4. Untreated base shall be crushed aggregate base shall be constructed per Caltrans specifications. i 5. Asphalt concrete pavement shall consist of a minimum of two courses: 1)A 1"thick minimum finish course of D1-AR4000 (3/8"aggregate size)and 2)A base course of t B-AR4000 (3/4"aggregate size).The base course shall be V deeper than the existing A.C. 6. Pothole dimensions shall be a minimum of V x V to allow proper compaction and prevent damage to existing A.C. in good condition. If dimensions are less than 3'x 3' backfill with one sack cement slurry is required. 7. The Contractor shall not place concrete or asphalt on the project without first having fsubmitted compaction tests to the Department of Public Works. 8. The Final Compaction on Report and approval from a Soils Engineer shall contain ` the type of field-testing-performed. Each test shall be identified-with the method of - obtaining the in-place density,whether sand-cone, drive=ring or other approved method shall be so noted for each test. Sufficient maximum density determination shall be performed to verify the accuracy of the maximum density curves used by the field technician. Recommendations for structural,sectionsshall also be supplied. E. COMPACTION AND TRENCH SPECIFICATIONS- Compaction Zone Compaction Pipe Zone* 85% Backfill/Sub Base 90% 'Class 11 Base. 95% *Public Utilities and their contractors are required to follow CPUC guidelines F. OTHER REQUIREMENTS 1. Replacement of Street Markings and Reflectors a. Any street markings or reflectors that are damaged or removed during the process of street cuts or trenching shall be replaced in kind-. h ORDINANCE NO. i AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING FINES FOR FAILURE TO OBTAIN A STREET CUT,PERMIT AND FAILURE TO PERFORM STREET CUT CONSTRUCTION IN ACCORDANCE TO THE SPECIFICATIONS AS DESCRIBED IN THE SPECIFICATIONS FOR CONSTRUCTION WITHIN THE PUBLIC RIGHT OF WAY. WHEREAS, over the years there has been an increase in the number of street cuts by public utilities and contractors, and WHEREAS, all of the public utilities generally have maintained the proper permits there have been instances where contractors have not obtained permits to cut into our roads for various construction purposes, and WHEREAS, under the current street cut policy there is no recourse for those contractors that do not obtain permits nor for those contractors that perform substandard street cut work, and WHEREAS, all public utilities are exempt.for failure to obtain a street cut permit in cases of emergency but still must comply with the Specifications for Construction within the Public Right of Way WHEREAS, city staff has had several meetings with public utility officials to take their input and modify the Specifications for Construction within the Public Right of Way that meets their needs to our best ability and still maintain the integrity of the policy, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1. , Description of Violation Street cut permits along with a City of Grand Terrace Construction Application Package can be obtained from the Public Works Department. Failure to obtain a permit will result in a fine of $1,000 for each occurrence. Fine* $1,000 per each occurrence *All public utilities are exempt from this requirement for emergency repairs only Contractors performing street cuts and resulting patching that are not performed correctly in accordance with Attachment "A" shall be subject to a fine of$1,000 and be required to re-patch the street section.per the SPECIFICATIONS FOR CONSTRUCTION WITHIN THE PUBLIC RIGHT OF WAY, for each occurrence. Fine $1,000 per each occurrence and require the contractor to re- patch the street section per the SPECIFICATIONS FOR CONSTRUCTION WITHIN THE PUBLIC RIGHT OF-WAY. Section 2. Effective Date: The Ordinance shall be in full force and effect at 12:01 a.m. on the 31st day of its adoption. Section 3. Positing: The City Clerk shall cause'this Ordinance to be posted in three (3) public places within fifteen (15) days of its adoption, as designated for such purpose by the City I� Council. Section 4. First read at a regular meeting of the City Council of said City held on the , 2004 and finally adopted and ordered posted at a regular meeting of said City Council on the i ATTEST: fCity Clerk of the City of Mayor of the City of Grand Terrace Grand Terrace and of the and of the City Council thereof City Council thereof C I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 2004 by the following.,vote: AYES: NOES: ABSENT: ABSTAIN: i f � . i c%T Y _i RBMDURR C Community Services Department Staff Report CRA ITEM ( ) COUNCIL ITEM ( ) (X )MEETING DATE: July, 14, 2005 SUBJECT: NON-OWNER OCCUPIED/RENTAL PROPERTY PROGRAM FUNDING REQUIRED: (X) NO FUNDING REQUIRED Q RECOMMENDATION: STAFF IS SEEKING DIRECTION FROM COUNCIL AND AUTHORIZATION TO PROCEED Purpose The goal of the Non-Owner Occupied/Rental Property Program is three fold: 1. To clean up sub-standard rental stock ' - 2. To improve the quality of life in neighborhoods 3. To maintain or increase the economic value of single-family homes and other rental residences. Steps to accomplish this goal include developing, passing, and implementing a new city ordinance that would, in part: • Contain an inspection process for all non-owner occupied/rental property • Include an enforcement process • Impose fines for violations and non-compliance on property owners • Establish a working database of all rental property • Be financially self-supporting Staff feels that a well conceived, implementation of such,a plan, would benefit the City of Grand Terrace with: • Increased property values for both rental and non-rental property • Increased rental demand. • Increased property management involvement in solving rental property issues • Decreased general calls for police services • Decreased calls about rental property problems to Code,Enforcement C—GUN L AGENDA ITEM NO History Grand Terrace has generally seen a high level home ownership. On average, these owners tend to maintain their properties better and respond more quickly on requests from Code Enforcement than residential rental property owners. Our records indicate that code enforcement cases that involve non-owner occupied /rental homes take on average 70% more time to resolve and consume 35% of our one code enforcement officer's time. With the growing caseload of complaints,-the enactment of the RV j ordinance, the enforcement of street sweeping and the recent spike in commercial truck icomplaints, our one code enforcement officer's caseload is reaching capacity. There was a time when a majority of residential rental properties in Grand Terrace were owned by Grand Terrace citizens. The owners would take pride in their rentals, they were often community leaders involved with organizations such as the Lion's Club, Woman's Club and Chambers of Commerce. i Property records indicate that only 21% of the single family homes identified as rentals are owned by citizens living in Grand Terrace (71 homes). Over 75% of all rental I homes are owned by out of city owners primarily living in Riverside, Redlands, and Orange County (256 homes). The County of San Bernardino, Department of Public Health, Division of Environmental Health Services has been under contract with the City of Grand Terrace since the incorporation of the city to perform rental inspections of apartments. Staff has been working with Terri Smith, Community Environmental Health Program Manager on this issue. Currently the County provides a rental inspection program for apartments/multi-family only. There is an annual cost of$134 for the base fee, $7 per unit, and a one time $55 Certificate of Use document fee. So a new owner of a duplex in Grand Terrace with two units would pay $203 to the County. Grand"Terrace and Chino Hills are the only cities remaining with the County on this type of program. C According to Terri Smith, all other cities have taken control of their own inspection programs either through their Code Enforcement Departments or Fire Departments. -The County is on a 30-day notice contract with the city and according to Ms. Smith, would be very amenable in working with the city should the 30-day notice be given on the contract. At the request of the Apartment Association (AAGIE), Greater Inland Empire Division, the City of Grand Terrace staff held a meeting on March 29, 2005, with members of the community, The Grand Terrace Chamber of Commerce, rental owners, and staff of AAGIE. Karen Fricke, Executive Director expressed her concerns that such an ordinance is unjustly leveled to both the good rental property owners along with those owners which are in violation. There was also concern that the added cost of the program would passed on to the renters in the form of rent increases. i I I i i Intent It is the intent of this Program to address conditions that pose immediate hazards or which clearly present a threat to human life, health or safety and will require full and rapid compliance. Significant Code violations that do not pose immediate hazards to human life, health or safety will be subject to full compliance proceedings. However reasonable time periods shall be established for achieving compliance. "Minor Code violations that relate primarily to superficial or preventative, property maintenance may be cited, but primarily will be noted and transmitted to the property owner.. In accordance with the provisions of Health and Safety Codes, City of Grand Terrace Codes, and various other Housing and Building Codes, it is not the intent of this Program to require mandatory retrofits of existing structures that were built or installed in accordance with building standards in effect at the time of construction or installation and which have been maintained in a good and safe condition, unless the retrofitting is required by ordinance as adopted by.the city of Grand Terrace, or by State law. Scope The provisions of this Program shall apply only to non-owner occupied, residential- rental properties. Mobile,home-rental units located within mobile home parks,.nursing, convalescent or retirement home which are otherwise subject to inspections by other agencies including but not limited to the County Environmental Health Services, the State Department of and Community Development, or the State Department of Social'. Services, are exempt from this Program. Authority of Community Service Director The Community Service Director is charged with the implementation and administration of the Non-Owner Occupied/Rental Property Program. The Community Services Director shall ensure that owners of residential rental property are provided with reasonable notice of the initial inspection of their property. Residential Rental Unit Inspection Certificate All residential rental properties shall be subject to inspection and shall be issued a Residential Rental Unit Inspection certificate after satisfactorily passing the required inspection. The certificate shall be renewed annually. Inspection The property owner shall be notified of the date and.time of the inspection and.shall be responsible to make best efforts within the law for making the property accessible for inspection-by the City. i Exterior and common areas of the property will be the primary focus of the initial inspection. This inspection shall be done in accordance with a uniform procedure and shall involve a standardized checklist of those items that will be evaluated on each property. However, if the inspector determines based on the condition of the property that interior inspections may,be necessary, then the inspector may request, or otherwise obtain authorization for entry. Code Enforcement has an interior inspection goal to inspect at least 10% of the non- owner-occupied/rental properties annually and a goal of 100% of the exteriors of such i properties. I The Community Services Director shall be responsible for establishing uniform rules and procedures for all inspections performed under this Program so as to maximize the consistency and fairness of the inspection process. Owner Opportunity to Abate Violation I Under the Non-Owner Occupied/Rental Property Program, property owners will be given the maximum possible flexibility with the City's established code compliance procedures. Emphasis will be placed on building a cooperative relationship that will achieve compliance and abate existing violations. With this in mind, the Code Enforcement Officer is given flexibility to extend time frames for compliance for property,owners who are working cooperatively with the City in a good faith effort to achieve compliance. Notice on Inspection For all initial inspections and annual re-inspections to be performed under this Program, The City shall mail to the property owner a notice of pending inspection at least fourteen (14) days prior to the inspection; it shall be the responsibility of the owner to notify any individual tenants of the inspection. Should an inspection need to C be canceled or re-scheduled, a notice shall be mailed to the owner at least three days prior to the scheduled inspection date. The date of any follow up inspection shall be as determined by the City Inspector.- However, no written notice shall be provided for a follow up or reinspection. l I i Notification of Inspection Results I I Within fifteen (15) working days following an initial inspection or annual reinspection performed under this Program, the City shall send to the property owner, by first class mail, a notice of the result of such inspection. If any violations are found during an inspection or annual reinspection, the property owner may receive a "notice of violation" listing all violations found (if any). If no violations are found on a particular property during inspection or annual reinspection, then the property owner shall receive a written notice stating such. I I - I I I I i I i Compliance A property owner who has received a "notice of violation" must correct'a1I reportable violations within ninety (90) days from the date that the`"notice of violation" is received by the property owner or upon a specific date agreed upon by both the City Inspector and the property owner. If the severity of certain violations are found to be significant enough as to warrant a more rapid compliance, the City Inspector may shorten the ninety (90) days compliance period to expedite the correction of the severe violations. Failure to Comply ( When a property owner receives a "notice of violation" he/she is required to make all necessary repairs outlined in such notice in a timely manner.as specified by the City Inspector. Additionally, all other significant and minor code violations must be corrected within the time frame established by the City Inspector. If a property owner has failed to make the necessary corrections within the time frame as required by the City Inspector, the City may take any actions deemed necessary to achieve compliance including, but not limited to, prosecution by the City Attorney. Appeal Process Any person aggrieved by a determination of the inspector may appeal in writing to the City Clerk's office, 22795 Barton Road, Grand Terrace, CA_92313 within 10 calendar days from the date the citation was mailed. An appeal will result in'an administrative hearing. Staffmg and Program Costs The actual costs to implement this program are-unknown, the following is an overview of the potential costs and manpower needs. Staff anticipates the,annual inspections would require 415 hours to perform all of the exterior inspections at full implementation based upon 30 minutes per home and 15 minutes per apartment. Interior inspections are targeted at 10% of the total non-owner occupied/rentals and would require 102 hours to perform based upon 45 minutes per inspection. Staff would consider hiring a part-time Code Enforcement officer at an annual cost of $25,000 including benefits and a full time clerk at a cost of$25,000 including benefits. Training costs are expected to be,$3,000 annually along with one time expenses such as $18,000- $25,000 for a vehicle, computer and office set-up costs of$4,000. Revenue, excluding fines and re-inspection fees, would is expected to be approximately $70,000 based upon the following fee amounts: _ r I The proposed fees are only for non-owner occupied/rental properties. Condominiums will be charged only if they are a non-owner occupied/rental. Per Unit Per Year * Number of Units $36 200 or more $48 199 and less $95 Single Family Home * Includes one inspection per year. If a violation is found, a re-inspection fee will charged at 50% of the annual per unit cost I i I I I I I i I I i I I i I I I I I I I 1 I I I i Projected Revenue Rental Property Uirits%SFHi.; . Fee/Unit Ext.Amt. Apartments The Highlands 556,, 36.00 20,016 Crest 228 36 $. 8,208 Mt. Vernon Heights Condos(now condos) 100 units, estimating 30% rentals _ 1,0: 48 $ 1,440 Azure Terrace 28:" 48 $ 1,344 Palms 25 48 $ 1,200 i $ Duplex(8) i6: 55 880 $ Tri Plex (2) 6 55 330 Four Plex(2) ;8 -55 440 Four Plex(Detached) .41 55 220 Apartment.Sub Total 34,078 Condominums Cape Terrace(12168 Mt. Vernon) 22 48 $ 1,056 89 2 units owner Azure Hills(Palm Ave) . .29 48 $ 1,392 103 Terrace Pines(Aspen/Chapperal/Terrace Pines) 17 48 816, 21 units 1 unit owner c 12420 Mt. Vernon 42,. '48 $ 2,016 Condo Sub Total $ 5,280 New Condos in 2005 48 $ - Single Family Homes City Resident Owned Rentals 71 Outside City Owned Rentals 256.. $ Total SFH Rentals 327 95 31,065 37 near local PO boxes 6 owning 3 properties,me 38 owing 2 properties, me 70,423 Latest number estimates Fines The city will enact an administrative citation program to collect any fines levied on non-owner occupied/rental properties that do not comply with the request from Code Enforcement. Fines are $100 for the first citation, $200 for the second citation, and $500 for the third citation and any subsequent,citation within 12 months. A second or subsequent citation will not be written until 10,days (appeal period),after the last citation. Example: Rental Property A has an engine block on the driveway. During the annual exterior inspection, the violation is noted and the owner is issued a Notice of Violation and given two weeks to correct the situation—there is no fine at this point. After two weeks, a re-inspection noted that the engine block is still there. A citation is issued and a fine of$100 is imposed along with a re-inspection fee of$47.50. After a deadline of two more weeks, a re-inspection notes the engine block is removed. There is no additional fine or re-inspection fee. I 1 Cities that have enacted similar ordinances I . Grand Terrace would be the first city in the Inland Empire to enact such an ordinance for non-owner occupied/rental properties that include single-family homes. The City of San Bernardino last year passed a multi-family rental inspection program that is similar in the inspection process and charges-from $24 per unit to $33 per unit depending,on the size of the complex. Their inspection work is done by the fire department. Other cities that have,passed similar inspection program include: Pasadena, San Jose, Montclair, Azusa, Sacramento, San Francisco, Hayward, and Berkely. RECOMMENDATION Staff is seeking direction from council and authorization to proceed with the Non- Owner Occupied/Rental Property Program. I - I DRAFT Model Non-Owner Occupied/Rental Property Inspection Ordinance Ordinance No.- Adopted by the Grand Terrace City Council ON date AN ORDINANCE AMENDING CHAPTER XXX BY ADDING SECTIONS XXX RELATING TO THE INSPECTION OF NON-OWNER OCCUPIED/RENTAL PROPERTY BE IT ENACTED BY THE COUNCIL OF THE CITY OF GRAND TERRACE: Chapter XXX is added to the Grand Terrace City Code to read,as follows: Non-Owner Occupied/Rental Properties Inspection Ordinance Purpose The purpose of this ordinance is to identify substandard non-owner occupied/rental property stock and to ensure rehabilitation or elimination of non-owner occupied/rental properties that do not meet minimum building and housing code standards and exterior' maintenance standards or is not safe to occupy. The City does hereby declare that there are approximately 327 non-owner occupied/residential housing units within the City of Grand Terrace and 1009 multi-family non-owner occupied/rental properties—not including mobile homes. It is the intention of the City Council to establish a program whereby non-owner occupied/rental housing units can be inspected on a regular basis and certified as meeting minimum standards. The City endeavors to target its efforts to properties where violations exist and are a habitual condition of the property without unduly burdening responsible-and prudent property owners. Definitions For purposes of this chapter, the following terms, phrases and words shall have.the meanings given herein. Unless otherwise expressly stated, words not defined herein shall be given their common and.ordinary meaning. Apartment House—means any dwelling, which is designed, built, rented, leased, let or hired out to be occupied, or which is occupied as the home residence of three or more families living independently of each other in dwelling units. l Applicable Codes and Standards - means those minimum standards governing residential rental property as contained in the State Housing, Building Fire and Civil' Codes. Approved — means performe6in a manner and/or materials consistent with the California Building Code in effect at the time of construction or substantial renovation unless otherwise provided. Basement - means a story having clear a clear height of-at least seven-feet from finished floor to finished ceiling, the floor level of which is below finished grade but not less than four feet below the average finished grade, having-floor and walls of approved construction. 1 Code Enforcement— City personnel responsible for enforcement of applicable building codes and standards Habitually Substandard—rental property with code or standards violations that persist for 6-months or more after notice of violation has been given and where there has been no attempt to abate the problem. Inspection Fee—a fee set by the City to cover the cost of administering this program Landscape - areas defined as the general landscape area, rights-of-way and detention or pond areas. Maintenance Standards—standards, which govern the physical appearance and condition of both the,exterior and interior areas of an apartment house. ` Notification of Inspection—notice from the City to the property owner/agent that the_ City will be conducting an inspection. Such notice shall be provided to the property owner/agent no less than 14 days in advance of the planned inspection. Non-Owner Occupied/Rental Property—a residential dwelling wherein the owner/landlord gives to another the temporary possession and use of property in exchange for consideration and the latter agrees-to return the property to the owner/landlord: Well=maintained Properties— properties with no existing violations of the California Housing Code, California Building,Code, California Fire Code or the California Civil Code. Scope The provisions of this chapter shall apply to all existing non-owner occupied/rental property, including parking"lots, driveways, landscaping, assessory structures,fences, walls, swimming pools, hot tubs,and spas. Hotels, motels, mobile home parks, bed and- breakfasts, and similar occupancies are specifically excluded from the provisions of this chapter. The City seeks to work within its existing departmental structure to conduct the initial.and subsequent inspections'using Code Enforcement personnel. Exemptions (a) Newly Constructed Buildings. Newly constructed buildings shall be exempt from this Article for a period of one (1)year. The.exemption period shall begin on the date a certificate of occupancy is issued. r' Inspections authorized; compliance with applicable codes and standards. (a) Inspections; conformance with standards. (1) Under the direction of the Community Services Director, the Code Enforcement Department shall conduct an annual exterior inspection of all non-owner occupied/rental properties located within the City. If at the time of the exterior inspection, violations are found or there is reasonable cause to believe there may be violations within the interior of the property, the Code Enforcement Department may request to the owner that an-interior inspection be completed. (2) Interior inspections will be voluntary with consent of the owner or the tenant unless there is reasonable cause to believe that there may be violations within the interior of the property. (a) Code Enforcement has an-interior inspection goal to inspect at least 10% of the non-owner occupied/rental properties every year. (3)When inspections are made, buildings shall be-required to be in conformance and maintained in,accordance with the code standard that was in effect at the time the building was constructed, except.for any additional requirements mandated by the Municipal Code or state law. (b,) Non-complying structures. Structures and premises that do not comply with the provisions of this code and the codes listed above must be altered or repaired to obtain the required level of compliance or demolished. Exterior maintenance standards., In addition to the California Model Building Codes, residential non-owner occupied/rental buildings shall meet the-following exterior maintenance standards: (a) Buildings, or portions thereof, shall have exterior walls that are weather tight and watertight, and kept free of deterioration, holes, breaks, or loose boards or coverings. Roof surfaces shall be watertight and not have any defects that will allow water to enter into the structure; ' (b)The exterior finish of all structures shall be maintained. If the exterior finish of�a structure is paint or stain, the structure shall be painted or stained prior to a time when the exterior finish has substantially deteriorated; (c)All architectural projections such as cornices, moldings, lintels, sills and similar projections shall be maintained in good repair and free of defects; (d)All chimneys, antennas, vents, gutters and downspouts and similar projections or building accessories shall be structurally sound and in good repair. Such projections shall be properly secured, when applicable, to an exterior wall or roof; (e)Windows and exterior glazing shall be soundly and adequately glazed, free from loose and broken glass and cracks that could cause physical injury or allow the elements to enter the structure. Exterior doors shall be maintained weather tight, watertight and rodent proof. Exterior doors of rental dwelling units shall be solid core or equivalent and be provided with a deadbolt-locking device that tightly secures the door; (f)All structures and exterior property shall be maintained free of rodent, insect or vermin infestation, which creates an unsafe or unsanitary environment on the ` subject, or adjacent buildings or properties; and (g)All accessory structures shall be maintained in a state of-good repair or i removed from the site. Such structures shall include, but not be limited to, clubhouses, offices, maintenance buildings,,carports, retaining walls, fences, garages, swimming pools, spas, hot tubs, and miscellaneous sheds or structures. t Interior Maintenance Standards In addition to the California Model Building Codes, residential non-owner occupied/rental buildings shall meet the following interior maintenance standards as defined in California Code of Regulations (CCR)Title 24 definition of.a "habitable" rental unit: , (a) Effective waterproofing and weather protection of roof and exterior walls including unbroken windows and doors. (b) Plumbing facilities in good working order, including hot and cold running water, connected to a sewage disposal system. '(c) Gas facilities in good working order. (d) Heating facilities in good working order. (e) An electric�system, including lighting, wiring, and equipment, in good working order. (f) Clean and sanitary buildings, grounds, and appurtenances (detached garage, garden, etc.)free from debris, filth, rubbish, garbage, rodents, and vermin. (g) Adequate trash receptacles in good repair (h) Floors, stairways, and railings in good repair (i) A working toilet, wash basin, and bathtub or shower. Q) A kitchen with a sink that cannot be made•of absorbent material such as wood (k) Natural light in every room through windows or skylights. Windows in each room must be able to open at least halfway for ventilation, unless a fan provides mechanical ventilation (1) Safe fire or emergency exits leading to a street or hallway. Stairs, hallways, and exits must be kept litter-free. Storage areas, garages, and basements must be kept free of combustible materials. (m)Operable-dead bolt locks on the main entry doors of rental units, and operable .locking or security devices on windows. (n) Working smoke detectors in all units,of multi-unit buildings, such as duplexes and apartment complexes. Apartment complexes also must have smoke detectors in common stairwells. Site maintenance standards. Residential rental buildings shall meet the following site maintenance standards: (a)There shall be no accumulation of weeds, vegetation,junk (to include, but not be limited to, abandoned, unused or non-operational appliances; equipment, vehicles, machinery, or-household furnishings),,dead organic matter, debris, garbage, stagnant water, combustible materials or similar materials or conditions; (b)All parking areas shall be kept free of potholes, cracks or other deterioration. No dirt, grass or sod parking areas ar&allowed. All striping and signage, including parking signage and fire lane or access signage, shall be maintained in good condition and clearly legible; (c)All landscaped areas shall be maintained.so as not to constitute a public safety -- hazard and all dead or severely damaged plant materials shall be removed. �i Driveways, hardscape parking areas, patios or walks are not included as landscape areas; and (d) Refuse enclosures shall be installed and maintained. All refuse shall be kept inside the enclosure. Oversized trash that will not fit within the refuse enclosure shall be removed from the property. Notification of inspection; inspection procedure. (a)A letter of intent to inspect the property shall be mailed to the owner of the property stating an approximate date and time of inspection. Such notification shall give a minimum of 14 days'.notice. (b) It shall be the responsibility of the owner to notify any individual tenants of the inspection. (c) Should an inspection need to be canceled or rescheduled, a notice shall be mailed to the owner at least three days prior to the scheduled inspection.date. (d) In the event a tenant in possession of the property to be inspected refuses access to said property, the City Attorney is authorized to obtain from a court of competent jurisdiction any warrant necessary to cause the inspection to take place. i I i Annual inspection fee. Owners of all buildings subject to inspection shall pay a fee in the amount set forth in the Resolution Establishing Fees and Charges for Various Municipal Services. The fee ` will only be used to finance the cost of inspection and enforcement of this.program. Should-the owner fail to pay the required fee, the city will recover.it, plus accrued interest and penalties, utilizing any remedies provided by law including nuisance abatement or municipal tax lien procedures established by ordinance or state law. This fee shall be known as the.residential rental inspection program and maintenance fee. I Re-inspection fee. Upon inspection, the inspector may instruct the owner of the facility to perform work, take action, or refrain from action to ensure compliance with said codes. If the inspector discovers upon re-inspection that the work, action, or inaction requested was not performed, the owner of the rental property shall be charged a re-inspection fee to the i extent set forth in the Resolution Establishing Fees and Charges for Various Municipal Services. Should.the owner fail to pay the required fee, the city will recover it, plus accrued interest and penalties, utilizing any remedies provided by law including nuisance abatement or municipal tax lien procedures established by ordinance or state law. f Violations. j (a) Notice of Violation. Whenever the inspector determines that a violation of this article exists,the inspector shall give notice of violation and an order to correct to j the owner. The notice shall be in writing and shall describe the violation in sufficient detail so that a reasonable owner would understand the violation have the opportunity to correct said violation. i (b.) Time for Correction. The notice shall provide a reasonable time for correction, ranging from 24 hours to up to 90 days, depending upon the severity of the violation. The owner may request an extension of time, which may be granted if the inspector determines that substantial progress is being made to correct the violation. c Service of Notice. Notice shall be served personally to the owner, or if the O P Y owner is not present, notice shall be posted on the property and mailed to the owner at the address shown on county records. Such notice shall be effective three days after mailing. (d) Report of Inspection. Upon completion of the property inspection the inspector shall leave written notice of results of the inspection on site with the owner and/or manager, or tenant, or post such notice on the property. The notice shall contain an itemization of any violation(s) and set a period of,time for correction ranging from 24 hours to up to 90 days. t � � i (e) Formal Notice of Noncompliance. A formal report of the inspection results shall be mailed to the property owner and/or manager within ten days of the completion. of an inspection. Such a formal report shall include the results of the previous inspection, the period of time for correction, and the scheduled re-inspection.date and time. (f) Building Permits. Building permits for the correction of violations shall be issued as required by the California Building Code. (g) Re-inspections. Re-inspections will be conducted to verify that the violations identified on the initial inspection have been corrected. The City shall be . �- responsible for scheduling required re-inspections on or after the date for completion of any necessary repairs. Violations that were not noted on the initial inspection report, but are discovered on the re-inspection due to subsequent damage or deterioration, shall be subject to correction.. Enforcement. If, after notice and order to correct, an owner fails to correct the violation substantial fees shall result. Each violation that continues after the set date of correction with no attempt to abate the violation(s) shall be subject to a $ 106 fine, $200 for the second citation, and $500 for the third and subsequent citation per violation. The failure of any person to pay the fine assessed by the administrative citation within -- . the specified time will result in a property tax assessment against the subject property in the amount of the fine and penalty. The City also has the authority to collect all costs associated with the fine in civil court actions., Further, the city intends to utilize the provisions of Revenue and Taxation Code § 24436.5 to encourage the elimination of substandard conditions in non-owner occupied/rental property. Said section provides for the disatowance for state income tax purposes of interest, depreciation, taxes, or amortization deductions that are derived from the ownership of rental housing that is not in compliance. The city is also authorized to use the remedies set forth in the Uniform Building Code and Uniform Housing Code. The City'shall work with rental housing professionals to remedy habitually substandard properties. Responsible owners shall be requested by the City to provide peer-to-peer review of substandard properties and encourage non-complaint owners to bring their - properties into full compliance. If after the City has pursued all available options under the law and the property still has not been brought into full compliance with applicable codes and standards, the City will use reasonable means to abate the nuisance and seek 'recovery from the property owner.. Such steps shall be taken no later than 12 months after the initial violation is found. 0 I I Appeal Process PP • Any person aggrieved by a determination of the inspector may appeal in writing to the City Clerk's office, 22795 Barton Road, Grand Terrace, CA 92313 within ten (10) I calendar days from the date the citation was mailed. An appeal will result in an administrative hearing. Retaliatory eviction. It-shall be unlawful for a landlord to recover possession of a rental unit in retaliation against a tenant for exercising his-right pursuant to state law. I I i r