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12/08/2005 F� LE,. GitABD TERR CE December 8,"2005, ia 22795 Barton Road A " Grand Terrace a_ chifm-nia 92313-5295 ;' 3 Civic Center _ (909)824-6621 Fax(909)783-7629 ; Fax(909):783-2600. CITY"OF -G'"' TERRACE Maryetta Ferre Dlayor, - .• - BeafCortes. ' 'Mayor.Pro Tem' -CRA/CIfiY.COUNCIL` - Hei'man'Hilkey t:ee Ann!Garcia 1 - Jim''Miller' 1<L•�IJU'I�AR;MEETINGS' _ . Cou�w,ciDMeinbers, -+ :. e• '..T - ND` H': Thomas J.Sehwati ;2 :AND 4,^ "Tlursrda City Manager co,xiOdl,Ch'aiiibers, _ : . Gr'a id Teri:ace'-Civic'.Center ,, , '1' 22795'Ba'rt6n,Road 7 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS DECEMBER 8,2005 GRAND TERRACE CIVIC CENTER 7:30 PM 22795 Barton Road THE',ITT'<OFGRA'NI)TERRACECOIVIELiESWI..r7H.AMERICANS.WIT-HDISABILITIESAACT.OF. 900.,,IFYOU, REQUIRE.SPEC `ASSISTANGI ,,TO'PARTICIPATE IN T-HIS-MEETING.PEEASE CAI;L THE:CITY CLERK'S OFFICE"AT(A0-%8244621 AT 'EAST HOURS PRIOR'TO TFIE MEETING. :, -IF YOU DESIRE TO ADDRESS THE CITY COUNCIL:DURING THE 1VIEETING,PLEASE;COMPLETE;A REQUEST TO SPEAKFORM_AVAILABLE.A.TTifEENTRANCEAND°PRESENT.ITTO THE CITY-CI.:ERK.°S�EAI( ERS WII,I:; BE`GAI:L'ED UP,.ON"BY THEay1AYOR AT THRA"PPROPRIATE TIME. * Call to Order- * Invocation-Pastor Rick Doucette,Calvary,The Brook Church * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 11-1`0'-2005 Minutes Approve 2. Annual Financial Report for Fiscal Year Ending June 30,2005 Accept 3. Annual Report to the Legislative Body ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL"MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Dated December 8,2005 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of 11-10-2005 Minutes Approve D. Installation of an All-Way Stop at the Intersection of Palm and Approve Rosedale COUNCIL AGENDA 12-08-2005 PAGE 2 OF 3 AGENDA ITEMS STAFF COUNCIL .RECOMMENDATIONS ACTION E. Resolution-Approval of Final Parcel Map No. 16986, Approve southeast corner of Pico Street and Oriole Street,being a Subdivision of a portion of the northwest 1/4 of the southeast 1/4 of the southwest 1/4 of Section 4,Township 2, south,Range 4,west San Bernardino Meridian ! F. Resolution Authorizing the Participation with the City of Approve Colton in the Replacement of Barton Road Overhead Bridge Project. (OH54C-0379)Acknowledge Eligibility to Receive Federal and/or State Funding for Certain Transportation Project and Delegate the Public Works Director to Sign Agreements on Behalf of the City G. Notice of Completion of the Grand Terrace Corporate Yard Accept Project(EGN Corporation) H. Special Events Permit Requested by Calvary,The Brook for Approve the use of Richard Rollins Park for a New Year's Day Service and Picnic on Sunday,January 1,2006 I. Resolution Adopting the 2005-2006 Disadvantaged Approve Business Enterprise Program Goal 'J. Resolution in Support of Statewide Greenhouse Gas Reduction Targets K. Annual Financial Report for Fiscal Year Ending June 30, Accept 2005 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council is prohibited from discussing or acting on any item not on the agenda. The Mayor may request a brief response from staff to questions raised during public comment. 5. REPORTS A. Committee Reports 1. Historical&Cultural Activities Committee a. Minutes of October 3,2005 Accept 2. Emergency Operations Committee a. Add Two Alternate Positions to the Emergency Approve Operations Committee i 3. Crime Prevention Committee a. Minutes of September 12,2005 and October 10,2005 Accept B. Council Reports i i COUNCIL AGENDA 12-08-2005 PAGE 3 OF 3 AGENDA ITEMS STAFF COUNCIL ,, RECOMMENDATIONS ACTION 6. PUBLIC HEARINGS A. Non-owner Occupied/Rental Property Ordinance Approve An Ordinance of the City Council of the City of Grand Terrace,California,Establishing the Non-Owner Occupied/Rental Property Program B. City Wide User Fee'and Rate Study Approve An Ordinance of the City Council of the City of Grand Terrace, California,Amending Title 4 of the Municipal Code and Establishing User Fees 7. UNFINISHED BUSINESS A. Second Reading of an Ordinance Approving Specific-Plan Approve No. 04-02(SP-04-02)for a Lot Subdivision with 15 Single Family Detached Units and One Open Space Lot on a Two ` Acre Site Located on the North Side of De Berry Street Between the Gage Canal on the West and Mt.Vernon on the East and Environmental Review Case No.04-01 (E-04- O1)-Mitigated Negative Declaration as Provided by the California Environmental Quality Act(CEQA) - 8. NEW BUSINESS A. HVAC Financing Agreement with Municipal Services Approve 9. CLOSED SESSION A. Real Estate Negotiations-22874 Arliss ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,JANUARY 12,-2006 AT 6A0 P.M. , AGENDA ITEM REQUESTS FOR THE O1-12-2006 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 01-05-2006. => •r.ram.,:- -i-, --",� CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-NOVEMBER 10, 2005 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on November 10, 2005 at 6:00 p.m. PRESENT: Bea Cortes, Vice-Chairman Herman Hilkey,Agency Member Lee Ann Garcia,Agency Member Jim Miller, Agency Member Tom Schwab, Executive Director Brenda Stanfill, City Clerk Steve Berry,Assistant City Manager Larry,Ronnow,Finance Director Richard Shields, Building& Safety Director Gary Koontz, Community Development Director John Harper, City Attorney Lt. Rector Guerra, Sheriff's Department ABSENT: Maryetta Ferr6, Chairman APPROVAL OF 10-27-2005 MINUTES CRA-2005-28 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER MILLER, CARRIED 4-0-1-0 (CHAIRMAN FERRE WAS ABSENT), to approve the October 27, 2005 Community Redevelopment Agency Minutes. CLOSED SESSION,-SETTLEMENT AGREEMENT,CITIZENS FOR A BETTER GRAND TERRACE VS. THE CITY OF GRAND TERRACE City Attorney John Harper reported that the City of Gand Terrace Community Redevelopment Agency considered the proposed settlement from Citizens for a Better Grand Terrace in Closed Session and based upon their discussion they have chosen not to accept the settlement. Vice-Chairman Cortes adjourned the Community Redevelopment Agency Meeting at 8:35 p.m. in memory of George Anagnostopoulos and Ed O'Neal, until the next-CRA/City Council Meeting scheduled to be held on Thursday, December 8, 2005, at 7:30'p.m. _ SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace i CRA AGENDA ITEM NO. �_. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE STAFF REPORT Finance Department CRA ITEM (X) COUNCIL ITEM( ) MEETING DATE:.December 8, 2005 . AGENDA ITEM SUBJECT: ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDING JUNE 30, 2005 FUNDING REQUIRED NO FUNDING REQUIRED ' XX In accordance with Municipal Code 2.12.030.13, staff is presenting th&Annual Financial and Compliance.Report for the fiscal year ended June 30, 2005 for your review and acceptance, and also as a matter of public record. The audited report was.prepared by the firm of Rogers, Anderson, Malody & Scott, LLP, Certified.Public Accountants, with whom the Agency contracts to perform the financial and compliance audit. The Community Redevelopment Agency (CRA) i� of the City of Grand Terrace continues to receive an unqualified opinion on its financial report. The auditor has rendered an opinion that the financial statements, present fairly, in all material respects, the financial position of the'CRA of the City of Grand Terrace;as of June 30, 2005 and the results of its operations for the year then ended in conformity with generally accepted accounting.principles. This report will be submitted to the State Controller's Office as required.by the Single Audit Act of 1984 and OMB Circular A-128 and A-133. A copy of the CRA financial statements is available to the general public in the Grand Terrace Library and at the Community Services counter in city hall. Mr. Terry Shea of Rogers Anderson will be present at the December 8 meeting to,answer questions. Staff Recommends that Board: ACCEPT THE AUDITED FINANCIAL STATEMENTS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 2005. CRA AGENDA ITEM NO. 2 TO: The Honorable Chairman and AGENDA DATE: December'8, 2005 Members of the Agency Board FROM: Tom Schwab, Executive Director Grand Terrace Community Redevelopment Agency. SUBJECT: ANNUAL REPORT TO THE LEGISLATIVE BODY EXECUTIVE SUMMARY: Section 33080.1 of the Health and Safety Code, requires that each redevelopment agency within the State of California present an annual report to its legislative body within six months of the end of the agency's fiscal year. As required by Section 33080.1, the independent financial audit and statements for the 2004-2005 fiscal year are completed and are being submitted for review by the legislative body at this meeting. The balance of the annual report has been completed and will be filed with the State Controller prior to January 1'. This staff report transmits to the Agency Board the remainder of these materials filed with the State. DISCUSSION: The annual report for fiscal year 2004-2005 consists of financial ,and project information as summarized below: Housing and Displacement Activities Section 33080.1 (2)(c), requires .a description of the Agency's affordable housing and redevelopment activities in the 2004-2005 fiscal year. Accordingly, the following has been identified: Displacement: There were no non-elderly or elderly households that were displaced or moved from their dwelling units as part of a redevelopment project of the Agency during the 2004-2005 fiscal year. Purchase/Rehabilitation Program: The Agency assisted in two newly constructed owner occupied units for moderate income households. The Agency does not anticipate continuing the purchase and rehabilitation program of vacant single family units in the project area due to'the high.cost of housing and limited supply of affordable units. Offsite Improvements for Affordable Housing• There were no dwelling units designated as very-low, low or moderate income households that directly benefited from LMIHF for offsite improvement expenditures that resulted in the elimination.,of health and safety hazards. C A AGENDA rrEm No. •� i I I � I f - Highlands Apartment Proiect: The Agency is continuing to,negotiate for the extension,of, affordability covenants on 111 low income units at this'rental property. No Agency funds are anticipated to be expended to achieve this extension. - Home Improvement Loan Program: The Agency proposes to continue implementation of its minor rehabilitation loan program to eligible very low, low and moderate income households. Barton Road Rental Houses: The Agency will continue to rent two low income single family units on Barton Road. These properties have been rented to low income families for three years. There is an- expected vacancy in one of the.,units which will make it available in January, 2006. - Blue Mountain Senior Villas: The project, tentatively named Blue Mountain Senior Villas, is in the planning stage as of July, 2005. They will be located at the former Webster House site,,at 22645 Grand Terrace Road and the adjacent property where the senior center is located. 108 of the planned 120,units will be restricted for low-moderate income seniors, the remaining 12 units will be rented at market value. A new senior, center is also included in the design. The Agency's Low/Moderate Income Fund will.pay an estimated $8.4 million of the projected $19.2 million total cost of the project Construction is expected to'begin .egin in March of 2006. � Alleviation of Blight i This is a description of the Agency's progress, including specific actions and expenditures in i alleviating blight in the 2004-2005 fiscal year. The following projects or programs have been identified: Rollins, Park Renovation: The Agency and Colton 'Joint Unified School District participated in the completion of the Rollins Park multipurpose community facility in the project area for shared use between the City and School District. This project will improve community park facilities for project area residents while providing adequate infrastructure. Citywide Capital Improvements: The Agency completed various public improvement projects in the project area to upgrade infrastructure and facility capacity to mitigate ' existing deficiencies and encourage new development.' Among the Agency's accomplishments were: o A major water line relocation for both the Outdoor Adventure Center and the new high school. o Ongoing planning and negotiations for the construction of the Outdoor Adventure i Center, the Towne Center Project, and the high school. Financing Strategy: In-August of 2004 the Agency issued $13,000,000 of tax allocation refunding bonds. These bonds were issued to refinance various debts, to restructure � I the Agency's cash flows, and to provide an additional $3.8 million in bond proceeds for the new senior center and senior housing project. Agency Owned Property A description of the total number of and nature of properties that the agency owns and those properties the agency acquired in the 2004-2005 fiscal year. - The agency currently owns three sites that will be utilized , for future housing development: Site Location No. of Acres Zoning 12569 Michigan .50 RI 11695 Canal .66 R3 22645 Grand Terrace 1.27 R1 Reports filed with the State - On.file with the Finance Director are the independent financial audit and the fiscal statement for the fiscal year 2004-2005, Department of Housing and Community Development (HCD) Report, and State Controller's Report. The required reports will be submitted to the State Controller's Office prior to January 1, 2006. RECOMMENDED ACTION: This is an informational report. No Board action is required. ,. - �'. -_ .,7'•.1: •:P:' !;G}';%FS�" ��" :t4�,.::X'f':;.,..:.,:...'.1.�`:'r:.'::,;a•;;.•• 5� t'a:`a�. s:`.: ..i's,F:i:t:� :t`(;3.L'�4:'•:A�aF t �q <`?' ''IC... ,..,�.:. :1'.•,:ix/•.:ivn`:i+• tie.,. e 1 , , -•rrie f r wa �! g! t.gip?' nf;:+""". W.:':'•::'.!.^:�•. ,Y,,.n-.•�n::.7_..��^`!3�.:t, , .,: - :;f., '.1u -`�i:':;- 'f:., rat',';,,. i ..:..s.—.....:.._.:.. ;.5,: • Yz d . ..:✓.. .s:�v ;...r...;.:.;;r; ;u:;;,�:,t<. ��'tiM set e,'t,R�cteveto'� :... 8$, a., ,...r. - a...t.v:ar k::::oft.....;fs .Y�'t�3i4%G";'l,3ha7��;K ,.::,7=..''�-�^";;i`:• }ir:�,r,:4:;'"'}5�i ,!•:.�yf"! General Information Fiscal Year 2005 Members of the Governing Body "" I fficialsLast Name Middle Last Name First Name Middle 1 iFirst Name Initial Initial Phone t Chairperson Ferre ' Maryetta " - -- L--_•--------. _- I F� Executive Director Schwab Thomas € Member Cortez Bea '• ---- C_._._--_� �09)460-2216 j - ----_-___-_.-- -- -_ I I I .Fiscal Officer Ronnow ` Member ----' '' ---_Ron-now------.- L«Y (Garcia- - Lee Ann !Secretary Stanfill - Brenda Member Miller - --------� C —----- I(909)460.2216-� --- '-- '- Member Hilke Report Prepared By Independent Auditor Member y- ----- Lerman __) �� ; 'Firm Name--- I — --- Rogers,Anderson,Malody&Scott,LLP� - ----- ----J + . - —� �--7 ' Last —-- -- I (Nathan I-- �ea- Member _ -- -- Member - First jMoe ------ IC ! Middle Initial Member �-_.._---'---_-, ' --- — I Street t r —— Member -1 309 W.4th St Street -- - ' I- ----------` '-J �.�- cityr-------- __ 0 North D Street ----- __.._..__.__..._.._._..__... -' ' ;Santa Ana i� - ---- f eet ... _........_.._.a.._ _ _. =-- - an Bernardino Mailing Address I j State CC— Zip Code 92701- 92401- Street 1 ------ ----- 22795 Barton Road �----� �-�---�--------��---- s• -- --- I j Phone (714)541-4585� (909)889-0871--. . _ s -- - j Street 2 - --- ----- C— —_ ---- 3 i City (Grand Terrace-- State ICA Zip 192313-5295 1 s -- J Phone (((909)824 6621 ; ---- Is Address Changed? General Information Pagel 12/1/2005 ' Audit Information �mcm �mmr nooe�------� — _- vxosme Report Prepared from Audited Financial Data, If compliance and Did You=""m�o Copy,�mo*uuV? ' -- -------/ �w�mmo�muof includes exceptions, non-compliance. mmvote Financial Audit Opinion --- ] describe the agency's efforts oncnns,j. n Financial Audit is not yet Completed,What|wthe [--------�--' — ------------ sxpocteuCmmp|etionDotev n the Audit Opinion was Other than unquo|meu'a�� --------�--'-----'— -- ` Bh��hemwnwun�wwn ' ' | ' Was o Compliance udit' Pa %Health and Safety Code Section 33080.1 and the State Controller's Guidelines for Compliance auu/ts and Did Y��u aa��me*�u? — � Indicate Compliance Audit Opinion If Compliance Audit is not Yet Completed,What inthe - -------'----^ Expected Completion Date? ` Audit Information � Page 12/112005 � _ .Is ■w.� J ,y� _..Q . . _....�. ::.Rey.^®v". i _ - - - •:h:.r.i•a..'.:.:.' ��i�.w.^.�R'!Cf:.s....nAl.;a.:u ''" S.:i•. 3't,r C^' {'^_.\:MtT^i;4 �n:•`>-ir"5' .:j,'.. - —•:(-'W:cs\q_•Rr.. 81% -,p @ E .e ,:err• �`�.:Sri^ } :^. r_ ,.wr.;=i:t -'''� .`C.? S' *u,:' .uY,.r ` {. hx ,•t•}" ,ryar ,..v.. x .yw,..r-n ,C7, 't"%:�.•` :.� :.34f.f•'i9H.. r°t'YT:.Yn 1��'=`o:.'.::G:�. .... ,t'•:=':::`.:. .l:..:�r 'F... ,v7%.?•e,.. .7xt .p-f L._,.3F...SM.f-•Q.^O.dfF..,w v=.,.-rttt°marts'",'�� i`fta +�,rry.... 4nr'�nn, -� 'y� t�i1L {�^ -A V.. L� Project Area Report Fiscal Year 2006 Project Area Name Grand Terrace Project Area - - - --- - lease Provide a Brief Description of - ----- -"` -- ------ the Activities for this Project Area During the Reporting Year. Forwarded from Prior Year? ,T, �,.,;, Enter Cade for Type of Project Area Report Activity Report P P=Standard Project Area Report A=Administrative Fund L=Low and Moderate Income Housing Fund M=Mortgage Revenue Bond Program O=Other Miscellaneous Funds or Programs S=Proposed(Survey)Project Area Does the Plan Include Tax Increment Provisions? - Yes Date Project Area was Established (MM-DD-W) Most Recent Date Project Area was Amended - Did this Amendment Add New 7/22/1999 Territory? --- Most Recent Date Project Area was Merged No Will this Project Area be Carried Forward to Next Year? Yes; Established Time Limit: — Repayment of Indebtedness (Year Only) r_ 2ozs� Effectiveness of Plan (Year Only) r_New Indebtedness (Year Only) ---- 2016J Size of Project Area in Acres - - _2 Percentage of Land Vacant at the Inception of the Project Area ,388 Health and Safety Code Section 33320.1 (xx.x%) I- 15.0 Percentage of Land Developed at the Inception of the Project Area r - Health and Safety Code Section 33320.1 (xx.x%) Objectives of the Project Area as Set Forth in the Project Area Plan r (Enter the Appropriate Code(s)in Sequence as Shown) I RCPO R=Residential I=Industrial C=Commercial P=Public O=Other Project Area Report 11 12/1, i t 1/ >R. .. r.>.. ri:� /gym!�'��/Mjp �rx'4 f�y5'tr...., l'� WY v.z'F�:• .{ ,p. 'i F. t-f_..)t.'.:%>,...,:Ct:GY.�111'1.>tt\II �:� R 4 s��S•x':e K>�,:jli+$Yi,"}z f ffK"+i�..1f::i ��:'':J�1: at„ ` xl�._l: zi•:YYs�'n�'tkr ,( f >.. .1: '�yi ':sr'" ,:�,, :inl,c• ay;;• ��^,n�-:ty-,}.5; �.#�r,�a..�•_�r'._L�:'45 WPM :-i - m.M. _ .J:�. ,.,><:}�,r<• .�: �1� 'ohs ��. �.< a }, A f I.' tY ,4 - .-,•...:..._, t.C,:, ?t.,L•:aS., f: ss}} a:.�"...^d.r�:�"....`•,:_e�'p sv`a:, .,... .:,.L,L-.s.....a.,�°.t.'„�•. "' .w': Hk..�::a>tgrz�J„��.3:-{ 4P :,,4.•..+k, _ .::c�',,.._...,..',:.:L1x.:.,�.::.3sy;rrz,yn:•.�r,''t'.:ii,„',^a"k..,...,...,..r. , Assessed Valuation Data Fiscal Year 2005 roject Area Name Grand Terrace Project Area Frozen Base Assessed Valuation 138,276,47� Increment Assessed Valuation 541,151,766 r Total Assessed Valuation 679 428,245 J Assessed Valuation Data Page 1 12/1/2005 :.>. . :':? ... ,. ;.,. ..... . .. ..,..•� ...,: ..f.„'n.. »F;:,.z:,Y..a�::,Y"a�.y�*.�m�..r?�,ra.',.7.s`.1.1 y1*�:�,�f?•a:f ..�. or B1.,C�...munl' Q . ] en � �+i ..ret'3u?';t;:(.4'>�`G.V,.-..:,..:w...a';�nYe;r" SS�s.•.`�}%'•'.'F�:.,<,... .:,a��,r. ..`..:, a,:,;.:.,...:. i ,,,. p.,r, , .1T;r ::... 'r;'S T.y :%n„ na�w...•'� iL , ... , ,. .111�If1t. .rs+`: tt��t�cII�1��Tra�� f,r; N::��r• .•a.r '�� ll't,, : �'t3„„:t�:itr2::a•: Pass Through/School District Assistance' ` ~ Fiscal Year j2005 Project Area Name Grand Terrace Project Area Tax Increment Pass Through Detail Other Payments Amounts Paid To Taxing H&S Code H&S Code H&S Code Total H&S Code H&S Code Agencies Pursuant To: Section 33401 Section 33676 Section 33607 Section 33445 Section 33445.5 County -- 1,502,393' - _--� _$1,502,393 w: Cities --------- ------- ;;..:"._ $ ?. -__--- - 1,;�rY.E'^ .MSr'= i�f�•3�i:"i��:fl�ftri��;:;'�R School Districts - 0 -- - - ------.._....- -Community College District --f-------"--"-"`---�`�--------- ___—_ - - - -- --- -- -- --— $0 Special Districts ------ --- -" ----Total Paid Paid to Taxing $1,502,393 $0 $0 $1,502,393 Agencies $0 $0 Net Amount to Agency -- Gross Tax Increment r Generated �-�.::�r:,,�.._...»_—s� �j _ 5,396,919 Pass-Through/School District Assistance Page 1 12/1/2005 ;?/i;. �L't:i£ech - E� 'r:r._ n:'!Jv'f•.;�1i�', ,. ._:.S`�.f�::•.(i.�•;r_WV „tt .�'4•.:_14:c;^a::...ft.•v.f. syJhµ�ua r,.e�.�i'}.:c:•j. ....,�, ....... mmu,rtii ,��d��e��?1C�et� ��ey :. , ,.;.,,;; :,>,,:�.,,.- :•. _ .. ,. ..- . .. ,w_,.._..._.,.... ..... gar _ ;:Y;: :;i r `':4'' r"3::•�},f�ry.Si�'jt�yi��;"sr' -::>':.°'s^-��-^ ,-.v::. .. p `ir`'vil'ti�rir� 'r..>x..'i�t'" �;+,�:i+% - :rl; -..4 d1"�.�.�„_ n�h':+?/Tr's� _ ,1SF. e� q +yam, �y :.'•.:.e T.,:�e(y.�r-a jasm: •.. .... ,,......... ... •� :r:.. ,,q•;'?,J._i..5. _r�..r Si!:Y;�.,r .�,y .,1_:.... ,:��QQy,,.zf• �,�la ii �D`;� � /.��!}"'n -,��i:• •�.r .._....d..�,.:f..•, .. ....mbr.,y. �-:!"a!"dn >;,r;;•gv :.f:r�.., atw C..r� r.-;�i... ..�Lr.=zr-�iS7=3..-..r. ..t: • ._.r• ...., :r., :.,ha:.nsq .. .s�: :?'•r�?;sr:t"'a:��;x ...iT�....';,i:�''.fmG.ii.^.?t.Jr�ri�,�:fl�m�. .t,. Summary of the Statement of Indebtedness-Project Area Fiscal Year ._...... ..._^__---..-....._. Project Area Name s.7:C =':��:E r_ .;�. ;i;,%::"sue}>�i=ecf�--'•a`�-ts,'(sii::F�'G'a�l{,'..til�3��i:1�„'4r : - - - -_- i:�i.r;., ?ri.'.:;�'ix?vi✓�lii3v'_ft'�.='t::'ff�il%.a.ar Tax Allocation Bond Debt 14 998--- ,999 - Revenue Bonds _ 4,615,241 Other Long Term Debt �_— 1,926,280 City/County Debt _ 14 445,036 Low and Moderate Income Housing Fund Other — 9,703,507� 1 864,342 Total ---- -- $47553,405 Available Revenues 3 259,464 e Net Tax Increment Requirements $44,293,941 Summary of the Statement of Indebtedness-Project Area Page 1 12/1/2005 npp r r, e :> , .... .. . .,.._�. ��e. . •. .,.. ,... • .•;.:, .:.,.....,....._,,., .,•Y �: ,acre rs ., '-3....,...i=a:.,,•,...,....-.:.:.�:: n:°:;:A.;F...r...x i}ar,lt a(:;. y,,ryi...zai�,r:�: �'c;2':'s^: .•X C1 r" ' . e 1 i �,0 �;::. Agency Long-Term Debt Fiscal Year 2005 Project Area Name Grand Terrace Project Area — Forward from Prior Year Bond Type of 4 Certificates Participation —--� Year of Authorization -- ---- ----------- -- 1997 - Principal Amount Authorized 3,730.000, Principal Amount Issued -------- 3,730,0001 Purpose of Issue —— — Refunding of the 1991 Lease-Rev Bonds Maturity Date Beginning Year (— -------- 1 Maturity Date Ending Year 1997 2010 Principal Amount Unmatured Beginning of Fiscal Year i3,135,000 _ Adjustment Made During Year f ------ Adjustment Explanation —__________ Interest Added to Principal �— - Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year -- �_ _ -J Principal Amount Unmatured End of Fiscal Year $3,025,000 r Principal Amount In Default _- - - ! Interest In Default i Bond Types Allowed: ., Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other i Agency Long-Term Debt ^} Page 1 ;112005 m u• 'e o' •:,::,.:�.,,.,:. ...,.. ........w ;..4:,ad=:r.,>.,<>.� r�t�Ol� .�Aa,�;..: ,.,,..�,.�=••r�.anti t;;^# '^:;`';'t•yp=�;;�i:' Agency Long-Term Debt Fiscal Year - $005 Project Area Name Grand Terrace Pro' ct Area ..__ ------ `-- Forward from Prior Year rr Bond Typ -- e -.------- Year of Authorization — - — - - ---- ----------._-.. 2003 Principal Amount Authorized _---� Principal Amount Issued 1,310,000 - 1,310,000 1 Purpose of Issue Development and Improvement J Maturity Date Beginning Year -—----- - Maturity Date Ending Year ---- __ _Principal Amount Unmatured Beginning of Fiscal Year $1,290,000 2013 I Adjustment Made During Year - Adjustment Explanation - __ _n__ Refunded Loan to Tax Allocatio Bond ll Interest Added to Principal --- -- - J Principal Amount Issued During Fiscal Year ---- -=I Principal Amount Matured During Fiscal Year C -- -- Principal Amount Defeased During Fiscal Year 100,0061 190,000 Principal Amount Unmatured End of Fiscal Year L Principal Amount In Default Interest In Default ' Bond Types Allowed: _.___.__,... _...__ ...._�. ._...._....r._.._-__._.._. ._...-:'.._......,__. _ _ Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US•State• Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other I i : 4 Agency Long-Term Debt Paqe 2 1�nr�nn5 .. ."5i"^'Y�.:t:,`;;.^,?u}irt ii:..::••w•';.].E.�.:,r_:.rf,::y' ::l:i+'•Y•t:: __- �-rid '��'• -�;,.;:,: �: . ... •[1;:y ._i.v:.•..r,x.. .r exj .:�i;- . -.f. :f_:4�.�f' yn K,'[ir�r'Saf+i:'MF -. a. .. .. :- > x'• .. ._..>._....nr,.... nyr..,.... .r. ....._.,... —:. .: .... ,? tl.%:n::5a„'f.a�tij'_ � '':.i•::n -Yiu• .£ ...{mw-..,,;•ra..r3.42i°I�,*`s^" �'.l. ':>?'.`...wsS;�..,e ..t , n.. _ ,� > +5.� 'i JY'_S,i,�°::.ry`ra:t•C:,�:r'wit.•;iys;-:,±:•: rfn.:h'?, Agency Long-Term Debt Fiscal Year [2005 Project -------._..-..__._- Area Name Grand Terrace_P_roJect Area -- ------------------ Forward from Prior Year Bond Type -- - ------..._-.--.._._------------ Notes I Year of Authorization - --- -- - -- 1 Principal Amount Authorized 100,000] Principal Amount Issued _ 100,000 Purpose of Issue Capital Maintenance _ -) Maturity Date Beginning Year ---C --- - --------- Maturity Date Ending Year (--- 2004 - Principal Amount Unmatured Beginning of Fiscal Year $90 919 Adjustment Made During Year ----� Adjustment Explanation Interest Added to Principal - --__ ---- ---� Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year - �— 18,744 j Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year $72,175 Principal Amount In Default Interest In Default "'— _.__.. .__ _.._..__..-._ .__.__..._.___.........-. _,.....,.._._._._. .,_._._....._....,.,__._...,_._,.._....__..,____.._.._...__.__._-__.,...v_._,._..__. _........._.._...._ Bond Types Allowed: . Tax Allocation Bonds;Revenue Bonds;Certificates of-Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other Agency Long-Term Debt Page 3 _.:'/2005 '%Gpmmunitw�,r < ,.. � . �n�; �Qf:<The=� .. ,,., ��. c.P.. <.1,,-� r?!J Mgt ,`-_ ..C--:?� s°•�:a�}<a%i�f:3'v�,' .... _.,..::3%.>—•,4..:H.t<'•� :�';ir'.�.`3�.E,K<5�:<...f.,r.ixi:_ -r.�s..��i�Lii`3.`cc^n44�:- t��'�Sa.S:�u :i3.<�°;��•'�.�.'"��.n�•1-'.,t.`�.•7,s�°•. . .,..< ,•.. i., .�..,-..:'.-+.r..' '. '::.••Y i"bey •4:. .,f.. _ _ TINA �", rZ'..::� .�,{ ;j<Y,...�j. px rt�,.s.54,'r'rj:'%'�1",•'':�J, F Agency Long-Term Debt Fiscal Year 2005 Project Area Name �Grand_Terrace-Protect Ares Forward from Prior Year ly Bond Type Tax Allocation Bonds —_--_� Year of Authorization 1993� �-- --- _j Principal Amount Authorized 13,775,000 Principal Amount Issued 13,775,000 Purpose of Issue Capital Improvement A Maturity Date Beginning Year 1993 Maturity Date Ending Year 201ti Principal Amount Unmatured Beginning of Fiscal Year $6,475,000 Adjustment Made During Year Adjustment Explanation Refunded to Tax Allocation Bond' Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year 952,297 Principal Amount Defeased During Fiscal Year 5 522,703 Principal Amount Unmatured End of Fiscal Year $0 Principal Amount In Default I Interest In Default Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; : Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other J : Agency Long-Term Debt Page 4 12/1/2005 - uni .de•�ve to n Vu� O T ., Ili aC .•;,.. ,....... .7^ `:f............. a�:..'i`S`'i••:. '.+it i'i'riistPn_:t'...rEA.1. <F`.';..r.. e =: ,develo g ,:� i,4:�: vk✓ •.rf.:Cy.: .. .: .._9�..u.. 4 ��ncial�:fira" 'a ,.E• ::� :�:� �,.�: .._.G=:w'r_ .. .a.,s.,..- ....,.. .....,.a,! s,.x.a.a .�}.V."":F�i�^•=;�;E•:... .,"f$`.";..,�r,:��.'... .,•'�i': ','�1Y"f:y7l�inti Agency Long-Term Debt Fiscal Year 2005 Project Area Name - d Terrace Pro-ect Area - -- Forward from Prior Year -- Bond Type Tax Allocation Bonds --- Year of Authorization 2004I —'- Principal Amount Authorized ----- 13,000,000 Principal Amount Issued 13 000,000� Purpose of Issue Refund 93A and 93B Bonds,Zions Bank (Loans — Maturity Date Beginning Year II —=— ----- -- Maturity Date Ending Year L.•--._-.. _ 20041 -- 2012 Princi Pal,Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal �' -------- --� Principal Amount Issued During Fiscal Year L 13,000,000; Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year (� = Principal Amount Unmatured End of Fiscal Year r Principal Amount In Default $13,000,000 Interest In Default Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other Agency Long-Term Debt Page 5 =•{/2005 `G .•'r.- .i,.a. 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"�:i`3 cr,!i:• •§.:>>?<�•Y:, Statement of Income and Expenditures-Revenues Fiscal Year 2006 Project Area Name LG-rand - = --- ----- -- ------- _----- -- - -- --—�Terrace-Project A rrea ea Lowoderate ial Capital Project Debt Service I come Housing Rev np a Other Funds Funds Funds Funds Total Tax Increment Gross I- -'- - --- - _-4,317,536 ---1,079,383 :.f,, neN��-s (Include All Apportionments) `'ra"v:•i $51396,919 Special Supplemental Subvention - --- -------- Property Assessments ------ - Sales and Use Tax Transient Occupancy Tax - Interest Income L_ - -_5,367 69,461 173,486 -- -- - ------� --- -l_.._ $248,314 Rental Income I-- �-'--�-' -- - T _ .- $0 Lease Income _ _L-________ --_ - - _ _ - - --- -- --- ----- Sale of Real Estate i--- �- $0 _-.. $o Gain on Land Held for Resale - --i Federal Grants - -' _._�--._-_ -_.-:, $0 _ 3,500 --- -- Grants from Other Agencies —' - �- ___—__ $3.500 - - - _ -_ Bond Administrative Fees --- - -L--_,-_--___-_ $0 -- 1 ---- ' - I ---- — -T- Other Revenues rr 496 345 —L - --_-- $0 L -------`'�--`— �_ -----2f720 - $499,065 Total Revenues $505 1212 $4,386,997 $1,255,589 $0 $6,147,798 Statement of Income and Expenditures-Revenues Page 1 12/1/2005 �,$� s , «,.,..r,:.. w:,, � YrA �/ ,. � �..�. .,rip.. �� .,�� rf.�'�'.'. _ro',f,��`••�yj ::�..1:�;:. .�;ysY. ..YU...:d'Jt•U - ..� `R'..� ) .ii�. //ry►►®� .;.:rr, ra•:'r .S w Y. aye;, !to' .i;3�6'7`h.�';rr>•>::..�:,.: =ic'; a,.�;'......: �'�a��:•'�' �.3'• �1 Q lvU:•1t' .j .. ;.04��.. .. + Pig „;:,x...a.,,,.: Statement of Income and Expenditures-Expenditures Fiscal Year 2005 Project Area Name f — -------'- ..-. .---._._... ...-------------—'- ' ' '' ----- iGrand.,Terrace Protect Area ---------------------- Capital Project Debt Service Low/Moderate Special Funds Funds Income Housing Revenue/Other Total Administration Costs - 276,762 74,808 327,968� Professional Services Planning,Survey,and Design ff - _ Real Estate Purchases rr — — ---- — Acquisition Expense - - -' -`— _ _ $0 Operation of Acquired Property ----- $0 ---' - -------- ------------- elocution Costs � -- --' - -------� ------- ----- _..__----_- Relocation Payments -'- Site Clearance Costs - — -- Project Improvement/Construction Costs ----- � _ -297,110� ----- - 402,583 --�-- —�— _-----, $699,693 Disposal Costs ---- - Loss on Disposition of Land Held for — ----- $0 Resale ---- ----.L---- 1...--- T- ----- $0 Statement of Income and Expenditures-Expenditures Pa( , 12/l/ i ":. .rr.[:"t'!! 'i::.:r.e;rSi,I.;.^:<;v�.ii� n:(i u•j:.. ..�,<<. , p{� M .T'a .,.i�.+�.,7t:,�9;•.*. -`0 �i, l c :3'M.. 4 $ F15•'t N'�.-d"..'i' •,.k1'ry:1., 1ct "*�7' )]� ��•. .?. �Q''y i.S<�?�:'Lr;:<5 :'�'i;y(.:'y"y'•' -4�r'"� v'. n T �. � e, ... •.`t: •.{„C �.�'i'.. :,tR?„ ^Yti;�.nc.. 'G». <Ht: pP'F m+8:',..7s.•r ..fir. -e't.9 _ af;!.r., i�lv':Y: >.>-'.•" r:iVd'LiA'Tl^,ii.:,:. .. r .. ��d vial. "mi+ � -,%- r•... .-:..Y r. .. '.':Sta t.. ?-,�.nia ia •tJ:. rs .-.�.. ..p3,�i+'-P.yit� J' ...'1.:;'.�i:;.n�•:::s -... .-rs>•;,sTV?.�r•�,c..3.,...-.:....i�7': <..?a.a„.}.`.'-�s:`�.".�cFz.t.�sn;"r�"�.1v:. Statement of Income and Expenditures-Expenditures Fiscal Year L005 -----•--'-- -_� Area Name - ProjectT Grand errace Proiect_Area Capital Project Debt Service Low/Moderate Special Funds Funds Income Housing Revenue/Other Total Decline in Value of Land Held for Resale `f-- - --------- -' - ----- _ Rehabilitation Costs `- ----- - - _---- $0 Rehabilitation Grants - ---•. --_ ---- -_ ---_—__ $0 Interest Expense -- -- -' -- -- _L---- -_-_�. ------ :$0 ------ ---------- -_ 3,667 587,459 ---- ----=- �..--_--�- - --- $591.126 _1 Fixed Asset Acquisitions `- `-- - Subsidies to Low and Moderate Income �- �- ----- - -- Housing Debt Issuance Costs -- --- --- Other Expenditures Including Pass- 4,668 - --" _ $499,976 - - - - --- --- -- ------- Through Payment(s) 2,01 - -----'---�----—'-. $2,014,1001 Debt Principal Payments; Tax Allocation Bonds and Notes -- - - -------------- Revenue Bonds,Certificates of - -- _ ---_I �952,297 - _ Participation,Financing Authority - •-------- ---- 110,000 Bonds $110,000 City/County Advances and Loans - `---'--- ------ ----__.-._- _ All Other Long-Term Debt --- 18,744 100,000 -- -- Total Expenditures $596,283 '"" $4,338,548 $730,551 ' $0 $5,665,382 Excess(Deficiency)Revenues over ($91 071) (under)Expenditures $48,449 $525,038 $0 $482,416 Statement of Income and Expenditures-Expenditures Page 2 12/1/2005 .t• �ry "''.<,•rt`,:;,..r....aS'..,, ..[ ••,.,.. ,rya .aa 7r: .s!„•:.e.ri,..,:<. a;;fi,t,�,i�i�::r.:nr.. o:...>,.....t.x, ..,,:t.h77t,s;.�:C. ii.3$ 3 Y•,R�.,,;�c.�7<:i:r�+,,,,,�`.--'.R�x�..T�:hj'b� { :.,�I+x. • ., ..,,x..,::UW:.�,r... .. �?r.+f..:+,r� e:>k.�-.Si1' ��!!!��1•`i;,iz"^`:;°': ;:,`...•,"�.:'r s. 7f= ;'.iS r1£„„+„r+r .r•.._&.air...._.,,.qi.cs.:...tx.«k'y�,,,,I.s�.;� :Y'��ar!� ..;:,ta.x ... .:suG s,,�.li!,„: .§:,;^ie. . ::.. ...::...::•. .......r ...:^,.:':. ;5:.: '�{:'i't1:: . .,. vrkls:Rl.t..+,r..Cts'..�: ..,•�;4'",:'=',' .y+;'> r•C S>. �+ ,..x.c.;:pox,.uy hex 3R . ..i..,...,.r',..a..,-,.,.�,. .:,;;:L:.F,t„��?,R �?..,��.�i:��tt�Q ;,rr,i :� '�•"tt. •, "qfJ,;;^..... .. .SF;+e SK.:�_..sf:,.. �, srn. _ ` :.�1.[nti�.S;�ti".�,.•..,Fi•^':p`t..•Yr;'aif^ q. " ",ik5 i .a t v ur'�iY.'r•,�a �� •2:51;y[t,. J•t ) 1 Hi'• ",�''." .1'�'�' t'r<a.(-��' .. .., ,,. :g,..,;., ':R:z:.;,`;c .av:'?raa i::.; r,{a.;:�2,k:',�iiiys;:..av�'S:,;.a'rysf'"KiR�'8'o`4^'i a.�•;.Y Statement of Income and Ex enditures :r3 }i 'x F "`(X ` 'P -Other Financing Sources Fiscal Year �2005 Project Area Name --- Grand Terrace Project Area.-.___ ------ Capital Project Debt Service Low/Moderate -----Special -- -- -— Funds —------- Funds Income Housin - ------- --- g Revenue/Other Total Proceeds of Long-Term Debt Proceeds of Refunding Bonds - ---— --- ____ _9,192,402 __ 3,807,598 Payment to Refunded Bond Escrow Agent -L_-� - — -— _ -- $13,000,000 C - 7,563,886 -- $7,563,886 Advances from City/County -- Sale of Fixed Assets $0 _ _ Miscellaneous Financing Sources(Uses) $0 ($446,333) Operating Transfers In - _— Tax Increment Transfers In --� — - $0 Operating Transfers Out $0 Tax Increment Transfers Out - -- $0 (To the Low and Moderate Income Housing Fund) $0 Total Other Financing Sources(Uses) ($121,319 $1,684,672 $3,617,622 $0 $5180,975 Statement of Income and Expenditures-Other Financing Sources Page 1 •12005 A t'r3� —:i..?...+ _....,...ys:'�7::T%': S .i3;yyt .;=ll_:S'f 3t.�'!Jnl::y..:..fryy:v'• <.^y.. .,•,..hG;�£.,..;y,1�a:,ru,B. S;a, t. !S, y� +,. :'• 'iis..l,,,r,��if "@:'"?J;;<a,,: f�r'r.,..,¢'i;;..; x!'f Wo .,.. x.,.., ..,y:•.:: .c..,... ...,... .._ .,<.....1•.,x:...7�s.•..,k.r w•r�-9i"n:f2xJ fS.. J . YJ R 'C�P !a�'"�• `;r. •.{: 'YM' ljvvy.�; .lv��''F: _ .:.:.7u...�s 4.;�¢ �� .4'V., k' �•. .rn`. U f., _ :.s:r.,:r;.•rz.te.t ,.�sYe.,.cn!r Y .:c�.•Nc�;.�^ry! (:Y,; ;5' ,;';;Fi.,�;I,tS�a,,,.Y.r"+i=at }•^`,•.•?y,�J?.'y+�y: i' '✓': :x• r:a" .�s'�T ':,i,s �•.t _.,v:;�s_ur.F`::. '�; ,�rr ..1�. 3x; .,. 1. _.. ::.. �. iic �•.::,..:,w�:�.: _I .....<,n.�: .:3;.: a:J ,�h � act a''" M._, ,.,.;•;.,;:=.::,:.:a:;::,...w .^.:..:.�.+.-er r if;TSr. k..,�Ma.3.:e, .t:,. `%J,i....-M.�..=,.i .v4, u•f:r+ ._�. .i•;:x;.....}'%t� ... -:t�'.4'` ;}no-�.�a.4./'S4„�r�r :.f,:'-e::�:�.".:,`�'.,...1�:1:5ki'>. -r.'.l,F.h:�jn,y y.:'ry%'^t.>?:iis':s .. :. ...,..yA.. c,'x.;a.;z:�z_:..:n�ii"•�:.?.:'.'.'zas...�.isf�5;.i.i,�tO,C.foff%;,:,r:a^;R!��t:sY✓:. Statement of Income and Expenditures-Other Financing Sources Fiscal Year 2005 Project Area Name Grand Terrace Pro'e1 ct Areaµ -- Capital Project Debt Service Low/Moderate Special Funds Funds Income Housing Revenue/Other Total Excess(Deficiency)of Revenues and ($212,390) Other Financing Sources over $1,733,121 $4,142,660 $0 $5,663,391 Expenditures and Other Financing Uses Equity,Beginning of Period $1,649,620 $6,677,507 $6,125,392 $0 $14,452,519 Prior Period Adjustments - Residual Equity Transfers - _- _-� $0 Other(Specify) A - ---- - -— - -- B C D E Refresh - I -- --- Total -- ------- _--- ..-. —--- ----- ---- - Other Total _r Equity,End of Period $1,437,230 $8,410,628 $10,268,052 Statement of Income and Expenditures-Other Financing Sources Page 2 12/1/2005 Ctt :y •r•r+ d a•t- }`� •.m pp •e .r-.I' . ... . ., .. ii%,"^IYti.i-%It,.�4..4.'i i..�'':�:}-:"1 ,•:i.:�.' DD.�1 �:�•,; _ -i:tGi{''�: y'%.1.. ::4.b �.�'n``: .. - Yi4:^.:,s:7'<,:X i.,, yl.. :t�> —A~f•�.1:: ,. '�2�' LC:" - .. Balance Sheet-Assets and Other Debits Low/Moderate Special Fiscal Year 2005 Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed Funds Funds Funds- Funds - - Term Debt Assets Total Assets and Other Debits Cash and Imprest Cash i 60,314 - - - ---3,055,937 —8,162,198�-- sh with Fiscal -- : _{' rr.: :, ..;. 1 Agent —�--------•---- " , r Tax Increments Receivable — --- __.._- ==-' - -�-` ''—_'ff :• "'�z'`. $1,330,488 Accounts ReceivableAccruedReceivable - --- -------- ---- 6,099 -- 4,443,146 334,305 , ._ - -- - -- --- Interest Receiva ble I - ---- $4,783,550 ' _ - Loans Receivable I --—-- -- —- -5 '_= 126,716 $564 Contracts Receivable l lease Payments Receivable ..__._ _. _ a. 0 < ---- -- ------ --1 L: Unearned Finance Charge _- ---- _ -- r. ':'LL:,ram:;. $0 Due from Capital Projects Fund - — — =`» •«" - ----------- Due from Debt Service Fund -----T "' aw rate --- —_.. - -- . ,, Due from LOW/Moderate ode --- I-. -- - - - I, ^ tom= ;Y: - <;' Income Housing Fund ------- i'_`�''T --- Due from Special $ Revenue/OtherT -- - -Fundsso Balance Balance Sheet-Assets and Other Debits r' Page 1 12/1/2005 ..Cram �:i:5<,-i!'•y•r+ ✓�'p. /^� ':fiE...,rn,�t.a c'�i,.. •s e :a> T., :1:} ,zx 't,r, c d.M`.+%. a^E<.ml•.. ;.� jj:i a::�...;'.e..y'l - :.✓.:: .'r:,<.,;, r..;,.:;.. ,.. -,,,.,r., .>.,r•r.,...>:•+ .�, rt`." :2akY'rr><Su "PS'. .,3. .:t .SK�:;t.a•"h 7•. :rr :>>� :t.4 iF}.,,.a 1a"SS•.• '(. K.. ?{, r.,f.:, ^i':ni['."�'�-" nd^t ,rge,` .L ..,t• :43fl .fir ..I'a: �.(.: l",!..?•,'a`, r,l ;. ,..,:': n�:: •..; .:...;',=� :.<:' >.I:: fi`?}:.,1. °•uY,•'q. ..�..,t'yt` :.. .... .;. ...•... .... :. ... ........ .:... k.: w, .,,. .x� 'r .i, .'b.< a•• - f.,, f.�'..• >".'• Ham`. a' l~ r3e, IR A�r•_ .r-',•,I"t+'^.ti:x:•G, - .........:...t::^. -• '.'A.�,..}.>...... .- �t>r%'":,<.� ,;2t^".:i... Balance Sheet-Assets and Other Debits Low/Moderate Special Fiscal Year 2006 Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed Funds Funds Funds Funds Tenn Debt - Assets Total --- --------------------- _ $0 nvestments -- 2,000 I ------------ .,,-;-- _ --- Other Assets ---------._.__ _�..�'Y •'' -.__. �— Investments:Land Held for Resale -� _ '�s>' $812,000 y —---- - $2,785,172 Allowance for Decline In - - �- .- ---•--- ___._._ _ . C— — - I ------ Valueand for ------- --- of L Held esale �--- -'-----'1- $0 Fixed A _...._..-,_ ',7** - - Structures,and Improvements Equipment _ .._.•. -' - - - -- -- :4 Amount Available ..:�-... :. �— - -- $0 Service Fund ��: � ��_,:......, ----�-------- $o Amount to be Provided for — — -- `- --- --_ Payment of Long-Term Debt Total Assets and Other $1.860,876 $8,982,062 $10,426,492 Debits $0 $16,097,175 $0 $37,366,605 (Must Equal Total Liabilities, Other Credits,and Equities) Balance Sheet-Assets and Other Debits Page 2 12/1/2005 -- - ----- - -- �:r' - - Corrt /� Ofi.. '. o ®f. a1rt� •`s.`.. • All", S ._;:1;` .. .....;�.:"::r'•1� ..4.v'" ,4:!%' dn. .h,;,r;gx ,S:i '�e i� y.,f'ai"' ,> ax,i...�. .r...a, ., ,,,,a,.;a a,?.=.... ...':ais:.. ,. , '.Gij;•;.',:,�,; '"''t':`'t,`::: Balance Sheet-Liabilities ?and Other Low/Moderate Special Fiscal Year 2005 Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed Funds Funds Funds Funds Term Debt -- -' - ----- --- Assets Total Liabilities and Other Credits Accounts Payable - 3,5331 _ 31,72 Interest Pa -=- — ---------- I. $395 257 --- I - - - --1_ Tax Anticipation Notes $0 ... _. --- --- -Loans Payable ( I -- - - r_ 267,622 571,43-4 T ------ - -;,;' =1;.:..:- $0 Otherabilities - -- -—-- '.y,.. ~: $839,056 Due to ---- - ---- ---- 1 Pro -______.p Projects --..._ -- ----- :;i.' Due to - - --- - ---- ---- _ -- _ Debt Service Fund 152,491 I ---- ------ _ ;,,�`'',.3',%'. $0 Due to LowMloderat ---------- ---- ----- ••`e (- ----- ---- -----'- ------__- -�__---.-L;'.:�±=�_, ,.��==,•�'�aru';�:,�•' ��:.it::.i,. $152,491 Income Housing Fund - l - , :rTp ^.; :T -- -----Due to pedal -----•-------- $0 S --- ------------- Revenue/Other Funds I_. l ---- Tax AllocationPayable $0 Bonds Pa " ,000 Lease -- - _.__ 1 n'•-':;.:_:•..; ".::;;..;:. ,:';.:. Revenue Ce - -- - --- _.__.. 3,000000 rtificates - : 13000 Of Participation Pa L ._... :•. r..,:,.'.:, .,ls., :: s> - ----- --•--- P Payable, FinancingAuthor' 5,000 Authority •----- All Other Lon _;.. - - - -- - _Long-Term Debt "� =- ='> - Total Liabilities and Other $423,646 --- -- - 2,175 ri f``s,Ys u' ':,.• $72.175 Credits $571.434 $158,440 -- _—L-"- -- $0 $16,097,175 ;;:�;,h-r•:;;:;� - ::1 Balance Sheet-Liabilities and Other Credits Pagel 12/1/2005 4�{t/9REPRO r a - . +It7i',..t...,.':1' .:b:..S•E .rc5.'s:i..k' ,....t� i`,ir.,';' ..,.�.ti„tr_.. r..t.-c a.,•:'�;' �',� .=;^:�. �' r.. :t !PS .srf" , E :.•n >..... ..:J..,..y.:...,:. ..:..: :.�..: ..j.u t{.0';)+ ":3: ..3i. - - `s ik.i trY'$''.e:s...:st.iiy...i �Si";�' :.'S-`? i. Y^�.:�i ,.t� :�fs:�•rr:.;::..r..+< ..2..5....+'i. p � }); .}r�y "r:Yrl.i.�yfii:t�(,sF`.K; lSK: ^rl`ri . �. ., ,:t.... :... .. ,,. ,.-.T.. @�t/18�0 D'.. S�iai'I � .fit. ..f� ,Y .S'. .,•.. S' sn:;,.tr rl.:s iiYJ...el.t. �1fY A . ..... .> 7..<, x•". .?�f. .r.. :1".If''•':f�`^i`'•"'^''';scar: - .. r.1.. .._.._.,.:f�...i 'iu,Y.,;,.,. «,s rlr•,.r�;•.Z,: ,r� ,, '•' Yy;:o"� /.;:��:':4.?� .�y:'." b, �. 3• ..?:n ........ ,�xea::._.:-.t:::.x.:......r;::-.1 c:•s�t5<,•ss:n. ,;,` :,;rrlikh<y�.t� i�:ri ��"1,YSrrw•1;ie, .,a�i�<.y;1_ �Cw9 k{l.+,v,4i`` i�r�t,"� ... ,......_. .... .,,..ueb.�t>aE.0`..r?.r:r ,hit.....:.•<3,'�j:..rizi: Balance Sheet-Liabilities and Other Credits Low/Moderate Special Fiscal Year 2005 Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Equities Investment In General Fixed "' T'T -- ------- -- _ — Assets .._._._.,......_.._..�r.._.._._„ _�._._.:.___...1....`_ .._.�.._...�s.__.��`5:,�i_y}� ;�'; `j i,;,�x::�•.{:t� r::;'•; Fund Balance Reserved r_ 1,880,773 5,630,968 - _ _ _ --�—— -- _ f; 695 982 _ Fund Balance' - -- - -------- ------------_ --------- -- ...�� :�.::.A�f„� ;._,_,_ $ r . $0 Fund Balance Unreserved I 443543 ff 2,7-79,660-Undesi I - 8,08_3-8 --- - — <,. .,<:` r w'•r :- Total Equities $11,4i7,23rl 8,410,628 $10,268,052 r $0 Total Liabilities, — = $0 $20,115,910 Other Credits, and Equities $1,860,876 $8,982,062 $10,426,492 $0 ' $16,097,175 $0 $37,366,605 Balance Sheet-Liabilities and Other Credits Page 2 - 12/1/2005 CALIFORNIA DEPARTMENT•OF HOUSING AND COMMUNITY DEVELOPMENT REDEVELOPMENT AGENCY ANNUAL HOUSING ACTIVITY REPORT FT ENDING: 06 / 30 / 05 Agency Name and Address: County of Jurisdiction: Community Redevelopment Agency of the-City of Grand Terrace San Bernardino 22795 Barton Road Grand Terrace,CA 92313-5295 Health&Safety Code Section 33080.1 requires agencies to annually report on their Low&Moderate Income Housin-a Fund and housing activities for the Department of Housing and Community Development(HCD)to report on agencies'activities in accordance with Section 33080.6. Section 33080.3 specifies agencies must send this form HCD Schedules and an Audit report to the State Controller. Please answer each question below. Your answers determine which HCD SCHEDULES must be completed in order for the agency to fulfill the statutory requirement to report LM HF housing activity and fund balances for the reporting period. 1. Check one of the items below to identify the Agency's status at the end of the reporting period- New(Agency formation occurred during reporting year. No financial transactions were completed). ® Active(Financial and/or housing transactions occurred during the reporting year) ❑ Inactive(No financial and/or housing transactions occurred during the reporting year). ONLY COMPLETE ITEM 7 f ❑ Dismantled(Agency adopted an ordinance to dissolve itself). ONLY COMPLETE ITEM 7 2. How many adopted project areas did the agency have during the reporting period? _1_ How many project areas were merged during the reporting period? 0 If the agency has one or more adopted project areas complete SCHEDULE HCD-A for each project area. If the agency has no adopted nrolect areas DO NOT complete SCHEDULE HCD A. 3. Within an area outside of any adopted redevelopment project area(s): (a)did the agency destroy or remove any dwelling,units or displace any households over the reporting period,(b)does the agency intend to displace any households over the next reporting period,(c)did the agency permit the sale of any owner-occupied unit pridr to the expiration of land use controls over the reporting period,and/or(d)did the agency execute a contract or agreement for the construction of any affordable units over the next two years? ❑ Yes(any question). Complete SCHEDULE HCD-B. ® No(all questions). DO NOT complete SCHEDULE HCD-B. 4. Did the agency have any funds in the Low&Moderate Income Housing Fund during•the reporting period? ® Yes. Complete SCHEDULE HCD-C. ❑ No. DO NOT complete SCHEDULE HCD-C. 5. During the reporting period,were,housing.units conmleted within a project area and/or assisted by the a ency outside a project area? ® Yes. Complete all applicable HCD SCHEDULES D1-D7 for each housing proieet completed and HCD SCHEDULE.E. ❑ No. DO NOT complete HCD SCHEDULES DI-D7 or HCD SCHEDULE E. 6. Indicate whether HCD financial and housing activity information has been reported using method A and/or,B checked below: ® A. Forms. All required HCD SCHEDULES A,B C.Dl-D7 and E are attached. ❑ B. On-line(hap://www.hcd cagov/rda9"Lock Report'date: HCD SCHEDULES not required. (lock date is shown under 'Admin"Area and`:Report Change History') 7. To the best of my knowledge: (a)the representations made above and(b)agency information reported are correct. Date Signature.of uthorized Agency Representative F'iN.gdef �)1AjeTa,_ Title 9,0 fl30 - 2 214 Telephone Number • IFNOTREQUIRED TO REPORT,SUBMIT ONLYAPAPER COPY OFTHISPAGE IF REQUIRED TO REPORT,AND REPORTING BY USING PAPER COPYSCHEDULE4 SUBMIT THIS PAGE'AND ALL APPLICABLEHCD FORMS(SCHEDULES A E) • IF REPORTING ON-LINF,PROOF OFELECTRONICREPORTINGIS"CONHRHATTONLETTER,,UPONLOCKINGREPORT { • BOTHPAPER COPYREPORTINGAND ON-LINE REPORTING REQUIRE A COPY OF THEAUDIT REPORT BE SENT TO: THE STATE CONTROLLER Division of Accounting and Reporting Local Government Reporting Section 3301 CS treet Suite 500_Sacramento, CA 95816 Redevelopment Agency Annual Report-Fiscal Year2004-2005` C HCD Cover !Cover Page 1 ofl I I , SCHEDULE HCD-A Inside Project Area Activity for Fiscal Year that Ended 06 / 30 / 05 Agency Name:_CRA of the City of Grand Terrace Project Area Name: Grand Terrace Comm Redevelopment Project Area Preparer's Name,Title:Nathan Moe,RSG inc Preparer's E-Mail Address: nmoe@webrsg.com Preparer's Telephone No: 714 5414585 Preparer's Facsimile No: 714 541 1175 GENERAL INFORMATION 1. Project Area Information a. I. Year Is'plan for project area was adopted: 1979 2. Year that plan was last amended(if applicable): 2004 3. Was plan amended after 2001 to extend time limits per Senate bill 211 (Chapter 741,Statutes of 2001)?Yes No X 4. Current expiration of plan: 07 / 15 / 2017 mo day yr b. If project area name has changed,give previous name(s)or number: c. Year(s)of any mergers of the project Identify former project areas that merged: d. Year(s)project area plan was amended involving real property that either: (1) Added property to plan: , (2) Removed property from plan: , 2. Affordable Housing Replacement and/or Inclusionary or Production Requirements(Section 33413). Pre-1976 proiect areas not subsequently amended after 1975: Pursuant to Section 33413(d),only Section 33413(a) replacement requirements apply to dwelling units destroyed or removed after 1995. The Agency can choose to apply all or part of Section 33413 to a project area plan adopted before 1976. If the agency has elected to apply all or part of Section 33413, provide the date of the resolution and the applicable Section 33413 requirements addressed in the scope of the resolution. Date: / / Resolution Scope(applicable Section 33413 requirements): mo day yr Post-1975 proiect areas and eeoeranhic areas added by amendment after 1975'to pre 1976 project areas: Both replacement and inclusionary or-production requirements of Section 33413 apply. NOTE: Amounts to report on HCD-A lines 3a(1),3b-3f,and 3i,can be taken from what is reported to the State Controller's Office(SCO)on the Statement of Income and Expenditures as part of the Redevelopment Agency's Financial Transactions Report,except for the reclassifying of Transfers-In from Internal Funds and the reporting of Other Sources as discussed below: Transfers-In from other internal funds: Report the amount of transferred funds on applicable HCD-A, lines 3a-j. For example,report the amount transferred from the Debt Service Fund to the Housing Fund for the deposit of the required set-aside percentage/amount by reporting gross tax increment on HCD-A, Line 3a(1)and report the Housing Fund's share of expenditures for debt service on HCD-C,Line 4c. Do not report"net"funds transferred from the Debt Service Fund on HCD A Line 3a(3)when reporting debt service expenditures on HCD-C.Line 4c Other Sources: Non-GAAP(Generally Acceptable Accounting Principles)revenues such as from land sales for those agencies using the Land Held for Resale method to record land sales should be reported on HCD-A Line 3d. Housing fimd receipts for the repayment of loan principal should be included on HCD-A Line 31L California Redevelopment Agencies—Fiscal Year 2004-2005 HCD-A Sch A(7/1/05) -Page 1 of 6 Agency Name: CRA of the City of Grand Terrace Project Area Name:_Grand Terrace Community Redevelopment Area Proiect Area Housing Fund Revenues and Other Sources 3. Report all revenues and other sources of funds from this project area which accrued to the Housing Fund over the reporting year. Any income related to agency-assisted housing located outside the project area(s)should be reported as"Other Revenue"on Line 3j.(of this Schedule A),if this project area is named as beneficiary in the authorizing resolution. Any other revenue sources not reported on lines 3a.-3i.,should also be reported on Line 3j. Enter on Line 3a(1)the full 100%of gross Tax Increment allocated prior to applicable pass through of funds and deductions for fees(refer to Sections 33401,33446,&33676). Compute the required minimum percentage(%)of gross Tax Increment and enter the amount on Line 3a(2)(A)or 3a(2)(B). Next,report the amount of Tax Increment set-aside before any exemption and/or deferral(if amount set-aside is less than required minimum(°/"l,explain the difference). If any amount of Tax Increment was exempted or deferred,in addition to completing lines 3a(4) and/or 3a(5).complete Line 4 and/or Line 5. To determine the amount of Tax Increment deposited to the Housing Fund[Line 3a(6)],subtract allowable amounts exempted[Line 3a(4)] or deferred[Line 3a(5)]from the actual amount allocated to the Housing Fund[Line 3a(3)]. a. Tax Increment: (1) 100%of Gross Allocation: $5,396,919 (2) Calculate only 1 set-aside amount: either A or B below: (A) 20%required by 33334.2 (Line 3a(1)x 20%): $ 1,079,383 (B) 30%required by 33333.10(g)(Line 3a(1)x 30%): $ (Senate Bill 211,Chapter 741,Statutes of2001) (3) Amount of set-aside(Line 3a(2))allocated to Housing Fund $ 1,079,383 * If,pursuant to Section 33334.3(i), less than the minimum%of Gross Tax Increment(see 3a(2)above)is being allocated from this project area,identify , the project area(s)contributing the difference. Explain any other reason(s): (4) Amount Exempted[Health&Safety Code Section 33334.2] (if there is an amount exempted,also complete question#4,next page): ($ ) (5) Amount Deferred[Health&Safety Code Section 33334.6] (if there is an amount deferred,also complete question#5,next page): ($ ) (6) Total deposit to the Housing Fund [result of Line 3a(3)through 3a(5)]: $ 1,079,383 b. Interest Income: \ $ 173,486 c. Rental/Lease Income(combine amounts separately reported to the SCO): $ d. Sale of Real Estate: $ e. Grants(combine amounts separately reported to the SCO): $ f. Bond Administrative Fees: $ g. Deferral Repayments(also complete Line 5c(2)on the next page): $ h. Loan Repayments: $ i. Debt Proceeds: $ j. Other Revenue(s) [Explain and identify amount(s)]: Miscellaneous $ 2,720 California Redevelopment Agencies—Fiscal Year 2004-2005 HCD-A SchA(7/1/05) Page 2 of 6 Agency Name: CRA of the City of Grand Terrace Project Area Name:_Grand Terrace Community Redevelopment Area $ $ 2,720 k. Total Project Area Receipts Deposited to Housing Fund(add lines 3a(6).through 3j.): $ 1,255,589 California Redevelopment Agencies—Fiscal Year 2004-2005 HCD-A soh A(7/l/05) Page 3 of 6 SCHEDULE HCD-C Agency-wide Activity for Fiscal Year Ended 6 / 30 / 05 Agency Name: CRA of the City of Grand Terrace County: San Bernardino Preparer's Name,Title:Nathan Moe Preparer's E-Mail Address: Nmoe@webrsg.com Preparer's Telephone No: 714 5414585 Preparer's Facsimile No: 714 541 1175 Low&Moderate Income Housinu Fluids Report on the"status and use of the agency's Low and Moderate Income Housing Fund." Most information reported here should be based on information reported to the State Controller. 1. Beginning Balance(Use"Net Resources Available"from last fiscal year report to HCD) $6,125,392 a. If Beginning Balance requires adiustment(s) describe and provide dollar amount(positive/negative) maktng_ua total adjustment: Use<$>for negative amounts or amounts to be subtracted. Land held for resale $990,709 b. Adjusted Beginning Balance[Beginning Balance plus+or minus<->Total Adjustment(s)] $5,134,683 2. Project Area(s)Receipts and Housing Fund Revenues a. Total Project Area(s)Receipts.Total Summed amount of HCD-Schedule A(s)(from Line 3k) $1,255,589 b. Housing Fund Resources not reported on HCD Schedule-A(s) Describe and Provide Dollar Amount(s)(Positive/Negative)Making Up Total Housing Fund Resources c. Total Housing Fund Resources $0 3• Total Resources(Line lb.+Line 2a+Line 2c.) $6,390,272 NOTES: Many amounts to report as Expenditures and Other Uses(beginning on the next page)should be taken from amounts reported to the State Controller's Office(SCO). Review the SCO's Redevelopment Agencies Financial Transactions Report. Housing Fund"transfers-out"to other internal Agency funds: Report the specific use of all transferred fiords on applicable lines 4a.-k of Schedule C. For example,transfers from the Housing Fund to the Debt Service Fund for the repayment of principal and interest of debt proceeds deposited to the Housing Fund should be reported on the applicable item comprising HCD-C Line 4c,providing tax increment(gross and deposit amounts)were reported on•Sch-As. External transfers out of the Agency should be reported on HCD-C Line 4j (e.g.: transfer of excess surplus to the County Housing Authority). Other Uses: Non-GAAP(Generally Accepted Accounting Principles)recording of expenditures such as land purchases for agencies using the Land Held for Resale method to record land purchases should be reported on HCD-C Line 4a(1). Funds spent resulting in loans to the Housing Fund should be included in HCD-C lines 4b.,4f.,4g.,4h.,and 4i as appropriate. The statutory cite pertaining to Community Redevelopment Law(CRL)is provided for preparers to review td determine the appropriateness of Low and Moderate Income Housing Fund(LMIHF)expenditures and other uses. HCD does not represent that line items identifying any expenditures and other uses are allowable. CRL is accessible on the Internet 1website: httn://www.legittfo.ca.gov/(California Law)]beginning with-Section 33000 of the Health and Safety Code. CaVomia Redevelopment Agencies—Fiscal Year 2004-2005 HCD-C Sch C(7/l/05) Page 1 of 8 Agency Nam: Conn unity Redevelopment Agency of the City of Grand Terrace 4. Expenditures,Loans, and Other Uses a. Acquisition of Pronertv&BuildingSites j33334.2(e)(I)]&Housing[33334 2(e)(6)1: (1) Land Purchases(Investment—Land Held for Resale) * $ (2) Housing Assets(Fixed Asset)* $ (3) Acquisition Expense $ (4) Operation of Acquired Property $ (5) Relocation Costs $ (6) Relocation Payments $ (7) Site Clearance Costs $ (8) Disposal Costs $ (9) Other[Explain and identify amount(s)]: Notes Receivable $ $ * Reported to SCO as part of Assets and Other Debts (10) Subtotal Property/Building Sites/Housing Acquisition(Sum of Lines 1 —9) $0 b. Subsidies from Low and Moderate Income Housing Fund(LMIHF)• (1) 1"Time Homebuyer Down Payment Assistance $ (2) Rental Subsidies $ (3) Purchase of Affordability Covenants[33413(b)2(B)] $ (4) Other[Explain and identify amount(s)]: —. (5) Subtotal Subsidies from LMIHF(Sum of Lines 1-4) $0 c. Debt Service[33334.2(e)(9 . Ifpaid from LM11417,report LMIHF's share of debt service. If paid from Debt Service Fund,ensure"gross"tax increment is reported on HCD-A(s)Line 3a(1). (1) Debt Principal Payments (a) Tax Allocation,Bonds&Notes $ (b) Revenue Bonds&Certificates of Participation $ (c) City/County Advances&Loans $ (d) U. S. State&Other Long—Term Debt $ (2) Interest Expense $ (3) Debt Issuance Costs $ (4) Other[Explain and identify amount(s)]: (5) Subtotal Debt Service (Sum of Lines 1 —4) $0 d. Planning and Administration Costs F33334 3(e)(1)1• (1) Administration Costs $327,968 (2) Professional Services(non project specific) $ (3) Planning/Survey/Design(non project specific) $ (4) Indirect Nonprofit Costs [33334.3(e)(1)(B)] $ (5) Other[Explain and identify amount(s)]: Caldbmia Redevelopment Agencies—Fiscal Year 2004-2005 HCD-C Sch C(7/1/05) Page 2 of 12 Agency Name: Community Redevelopment Agency of the City of Grand Terrace (6) Subtotal Planning and Administration(Stun of Lines 1 —5) $327,968 i California Redevelopment Agencies—Fiscal Year 2004-2005 HCD-C sin C(7ni05) Page 3 of 12 Agency Name: Community Redevelopment Agency of the City of Grand Terrace 4. Expenditures,Loans, and Other Uses(continued) e. On/Off-Site Improvements[33334.2(e)(2)] Complete item 13 $ f. Housing Construction[33334.2(e)(5)] $402,583 g. Housing Rehabilitation[33334.2(e)(7)] $ h. Maintenance ofMobilehome Parks[33334.2(e)(10)] $ i. Preservation of At-Risk Units[33334.2(e)(11)] $ j. Transfers Out of Agency (1) For-Transit village Development Plan(33334.19) $ (2) Excess Surplus[33334.12(a)(1)(A)] $' (3) Other(specify code section authorizing transfer and amount) A. Section $ B. Section $ ' Other Transfers Subtotal $ (4)Subtotal Transfers Out of Agency(Sum of j(1)through j(3)) $0 k. Other Expenditures,Loans,and Uses[Explain and identify amount(s)]: Notes Received $ Subtotal Other Expenditures,Loans,and Uses $0 I. Total-Expenditures,Loans, and Other Uses(Sum of lines 4a.-k) $730,551 5. Net Resources Available[End of Reporting Fiscal Year] [Page 1,Line 3,Total Resources minus Total Expenditures,Loans,and Other Uses on Line 4.1.] 15,659,721 6. Encumbrances and Unencumbered Balance a. Encumbrances. Amount of Line 5 reserved for future payment of legal contract(s) or agreement(s). See Section 33334.12(g)(2)for definition. $81,327 Refer to item 10 on Sch-A(s)and item 4 on Sch-B. b. Unencumbered Balance(Line 5 minus Line 6a). Also enter on Page 4,Line 1 la. $5,578,394 7• Designated/Undesignated Amount of Available Funds a. Designated From Line 6b-Budgeted/planned to use near-term Refer to item 10 on Sch-A(s)and item 4 on Sch-B $0 b. Undesignated From Line 6b-Portion not vet budgeted/planned to use $5,578,394 8. Other Housing Fund Assets(non recurrent receivables)riot included as part of Line 5 a. Indebtedness from Deferrals of Tax Increment(Sec.33334.6) [refer to Sch-A(s),Line 5c(2)]. $ b. Value of Land Purchased with Housing Funds and Held for - Development of Affordable Housing. Complete Sch-C item 14. $990,709 c. Loans Receivable for Housing Activities $461 021 d. Residual Receipt Loans(periodic/fluctuating payments) $ e. ERAF Loans Receivable(all years)(Sec.33681) $ f. Other Assets[Explain and identify amount(s)]: Accrued Interest Receivable $564 Notes Receivable $ 812,000 Cash and Investments $2,344,037 9. Total Other Housing Fund Assets(Sum of lines 8a.-f.) $4,608,331 9. TOTAL FUND EQUITY[Line 5(Net.Resources Available)+8g(Total Other Housing Fund $ 10,268,052 Assets] Compare Line 9 to the below amount reported to the SCO(Balance Sheet of Redevelopment Agencies Financial Transactions Report. [Explain differences and identify amount(s)]: $ $ California Redeveloprrent Agencies—Fiscal Year 2004-2005 HCD-C Sch C(7/1/05) Page 4 of 12 Agency Name: Community Redevelopment Agency of.the City of.Grand Terrace ENTER LOW-MOD FUND TOTAL EQUITIES(BALANCE SHEET)REPORTED TO SCO $10,268,05 2 I i I i California Redeveloprnent Agencies—Fiscal Year 2004-2005 HCD-C Sch C(7/1/05) Page 5 of 12 Agency Name: Community Redevelopment Agency of the City of Grand Terrace Excess Surplus Information Pursuant to Section 33080.7 and Section 33334.12(g)(1),report on Excess Surplus that is required to be determined on the first day of a fiscal year. Excess Surplus exists when the Adjusted Balance exceeds the greater of: (1)$1,000,000 or(2)the aggregate amount of tax increment deposited to the Housing Fund during the prior four fiscal years. Section 33334.12(g)(3)(A)and(B)provide that the Unencumbered Balance can be adjusted for: (1)arry remaining revenue generated in the reporting year from unspent debt proceeds and(2)if the land was disposed of during the reporting year to develop affordable housing,the difference between the fair market value of land and the value received., The Unencumbered Balance is calculated by subtracting encumbrances from Net Resources Available.'"Encumbrances"are funds reserved and committed pursuant to a legally enforceable contract or agreement for expenditure for authorized redevelopment housing activities[Section 33334.12(g)(2)]. For Excess Surplus calculation puiposes,carry over the prior year's HCD Schedule C Adjusted Balance as the Adjusted Balance on the first day of the reporting fiscal year. Determine which is larger:(1)$1 million or(2)the total of tax increment deposited over the prior four years. Subtract the largest amount from the Adjusted Balance and,if positive,report the amount as Excess Surplus. �— 10. Excess Surplus: Complete Columns 2,3,4,&5 to calculate Excess Surplus for the reporting ear. Columns 6 and 7 track rior ears' Excess S lus. Column 1 Column 2 Column 3 Column 4 Column 5. ' Column 6 Column 7 Sum of Tax Current Current - Amount,r 4 Prior and Total Tax Increment Reporting Year Reporting.Year Expended/Encurnbered Remaining Excess Current Increment Deposits , 1st Day 1s`Day Against FY Balance of Surplus or Each Reporting Deposits to Over Prior Adjusted Excess Surplus Excess Surplus as of Fiscal Year as of Years Housing Fund Four FYs Balance Balances End of Reporting Year End of Reporting Year 4 Rpt Yrs Ag FY 00/01 $757,516 $709,922 $709,922 $0 3 Rptt Yrs Age FY 01/02 $7,84,114 $31,279. $31,279 $0 2 RRt Yrs Ag FY 02/03 $839;210 $359,733 - $359,733 $0 L._ 1 Rpt Yr Ago - FY 03/04 $913,454 $2,641,744 $6,635 $0 CURRENT Sum of Column 2 Last Year's Sch C Col minus:larger Renortinzr Adjusted Balance of Col 3 or Slmm Year (report positive Sl FY04/05_ $3,294,294 $4,651,620 $ 1,357,326 $81,327 $1,152,268 11. Re>portin Year Ending Unencumbered Balance and Adjusted,Balance: a. Unencumbered Balance(End of Year)[Page 3,Line 6b] $5,578,394 b. If eligible,adjust the Unencumbered Balance for: (1) Debt Proceeds[33334.12(g)(3)(B)]: Identify unspent debt proceeds and related income remaining at end of reporting year $ (2) Land Conveyance Losses[(33334.12(g)(3)(A))]: Identify reporting year losses from sales/grants/leases of land acquired with low-mod finds, if49%or more of new or rehabilitated units will be affordable to lower-income $. households 12.Adjusted Balance(for next year's determination of Excess Surplus) [Line 11 a minus sum of 1 lb(1)and ' $5,578,394 11 b(2)] Note: Do not enter Adjusted'Balance in Col 4. It is to be reported as next year's 1st day amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring,encumbering,or expending excess surplus: Caffimia Redevelopment Agencies—Fiscal Year 2004-2005 HCD-C Sch C(7/1/05) Page 6 of 12 r - Agency Name: Cornn unity Redevelopment Agency of the City of Grand Terrace b. If the plan described in 12a.was adopted,enter the plan adoption date: mo day yr Miscellaneous Uses of Funds 13.. If an amount is reported in 4e.,pursuant-to Section 33080.4(a)(6),report the total number of.very low-,low-,and moderate-income households that directly benefited from expenditures for onsite/offsite improvements which resulted in either new construction, rehabilitation,,or the elimination of health and safety hazards. (Note: If Line 4e of this schedule does not show expenditures for improvements,no units should be reported here.)- Households Benefiting Income Households Households from Elimination of Level Constructed Rehabilitated Health and Safety Duration of Deed Restriction , Hazard Very Low Low Moderate I I I - 14. If the agency is holding land for future housing development(refer to Line 8b),summarize the acreage(round to tenths,do not report square footage),zoning,date of purchase,and the anticipated start date for the housing development. No.of Purchase Estimated Site Name/Location*- Acres zoning Date Date Available, Comments 12569 Michigan , .5 RI 02/23/1995- Fall'2006 Planning stage for a small subdivision - 11695 Cana] .66 R3 3/15/1995 Fall 2006 Planning stage.for a 10-unit condo 22645 Grand Terrace 1.27 R1 3/08/2004 Summer 2006 Senior Housing Project Please attach a separate sheet of paper listing any additional sites not reported above. 15. Section 33334.13 requires agencies which have used the Housing Fund to assist mortgagors in a homeownership mortgage revenue bond program,or home financing program described in that Section,to provide the-following information: I ' a. Has your agency used the authority related to definitions of income or family size adjustment factors provided in Section. { 33334.13(a)? j Yes❑ No ❑ Not Applicable ❑' I I , b: Has the agency complied with requirements in Section 33334.13(b)related to assistance'for very low-income households equal to twice that provided for above moderate=income households? Yes❑ No ❑ Not Applicable ❑ r j- I California Redevelopment Agencies—Fiscal Year 2004-2005 HCD-C sch C(7/l/05) Page 7 of 12 I Agency Name: Connrnmity Redevelopment Agency of the City of Grand Terrace 16. Did the Agency use non-L IW fiords as matching funds for the Federal HOME or HOPE program during the reporting period? YES ❑ NO If yes,please indicate the amount of non-LMW fiords that were used for either HOME or HOPE-program support. .HOME$ HOPE$ i 17. Pursuant to Section 33080.4(a)(11),the agency shall maintain adequate'records to identify the date and amount of all LMIHF deposits and withdrawals during the reporting period. To satisfy this requirement,the Agency should keep and make available upon request any and all deposit and withdrawal information. DO NOT SUBMIT ANYDOCUMENTSIRECORDS. Has your agency made any deposits to or withdrawals from the LMIHF? Yes ❑ No ❑ Ifyes,identify,the document(s)describing the agency's deposits and withdrawals by listing for,each document,the following. (attach additional pages of similar information below as necessary): Name,of document(e.g.ledger,journal,etc.): Trial Balance Name of Agency Custodian(person): Larry Ronnow Custodian's telephone'number: 909 430 2216 Place where record can be accessed: Finance Department r 1 Name of document(e.g.ledger,journal,etc.): Name of Agency Custodian(person): Custodian's telephone number: Place where record can be accessed: } 18. Use of Other(non Low-Mod Funds)Redevelopment Funds for Housing Please briefly describe the use of any non-LNIEU redevelopment funds(i.e.,contributions from the other 80%of tax increment revenue or other non Low-Mod fiords)to construct,improve,assist,or preserve housing in the community. NONE 19. Suggestions/Resource Needs Please provide suggestions to simplify and improve future agency reporting and identify any training, information,and/or other resources,etc.that would help your agency to more quickly and effectively use its housing or other funds to increase,improve, and preserve affordable housing? 20. Annual Monitoring Reports of Previously Completed Affordable Housing Proiects/Programs(H&SC 33418) Were all Annual Monitoring Reports received for all prior years' affordable housing projects/programs? Yes ❑ No Cali omia Redevelopment Agencies—Fiscal Year 2004-2005 HCD-C Sch C(7/1/05) Page 8 of 12 SCHEDULE HCD-D1 GENERAL PROJECT/PROGRAM INFORMATION For each different Project/Program(area/name/agy or nonagy dev/rental or owner), complete a D1 and applicable D2-D7. Examples: 1: 25 minor rehab (Nonagy'Dev):Area 1: 15 Owner;.Area 2: 6 Rental; & Outside: 4 Rental. Complete 3°D-1s&3 D-5s. 2:20 sub rehab (nonrestricted):Area 3:4 Agy Dev. Rentals, 16 Nonagy Dev. Rentals. Complete 2 D-1 s &2 D-5s. 3: 15 sub rehab (restricted):Area 4: 15 Nonagy Dev, Owner. Complete 1 D-1 & 1 D-3. 4: 10 new(Outside). 2 Agy Dev(restricted Rental), 8 Nonagy Dev(nonrestricted Owner)Complete 2 D-1s, 1 D=4, & 1 D-5. Name of Redevelopment Agency: CRA of the City of Grand Terrace Identify Project Area or specify"Outside'% Grand Terrace Community Redevelopment Project Area General Title of Housing Project/Program: Purchase/Rehabilitation Program. Project/Program Address (optional):. Street: Cam: ZIP: 22278 Van Buren Grand Terrace 92313-: 11891 Preston St 1 Grand Terrace 92313, Owner Name (optional): Total Project/Program Units: # 2_ Restricted Units: # 2_ Unrestricted Units: For projects/programs with no RDA assistance,do not complete any of below or any of HCD 132 D6 Only complete HCD D7 Was this a federally assisted multi-family rental project[Gov't Code Section 65863.10(a)(2)]?❑ YES® NO Number of units occupied by ineligible households (e.g. ineligible income/#of residents in unit) at FY end # Number of bedrooms occupied by ineligible persons(e.g. ineligible income/#of residents in unit) at FY end # Number of units restricted for special needs: (number must not exceed"Total Project Units') 1# Number of units restricted that are serving one or'more Special Needs: # ® Check,.if data not available (Note: A unit may serve multiple "Special Needs"below. Sum of all the below can exceed the "Number of Units"above) # DISABLED(Mental) # FARMWORKER(Permanent) # TRANSITIONAL HOUSING f # DISABLED(Physical) # FEMALE HEAD OF HOUSHOLD # ELDERLY # FARMWORKER(Migrant) # LARGE FAMILY # -EMERGENCY SHELTERS (4 or more Bedrooms) (allowable use only with "Other Housing i Units Provided-Without LMIHF"Sch-D6) Affordability and/or S ecial Need Use Restriction Term enter day/month/yea using digits, e.g. 07/01/2002 r Re lacement Housing Units InclusioaM Housing Units Other Housin Units Provided' With LMIHF Without LMIHF Restriction Start Date Restriction End Date Funding Sources: Redevelopment Funds: $-50,634(net sale proceeds Federal Funds $ State Funds: $ Other Local Funds: $ Pi 7vate Funds: $ Owner's Equity: $ - TCAC/Federal Award: $ TCAC/State Award: $ Total Development/Purchase Cost: $-50,634= ' i Check all appropriate form(s) below that will be used to identify all of this Project's/Program's Units: ' El Replacement Housing Units Inclusionary Units: Other Housing Units Provided:- ;(Sch HCD-D2) 0 Inside Project Area (Sch HCD-D3) ® With LMIHF.(Sch HCD-D5) California Redevelopment Agencies-Fiscal Year 2001-2002 HCD-D1, Sch,Dl(7/l/02) r SCHEDULE HCD-D5 OTHER HOUSING UNITS PROVIDED (AGENCY ASSISTANCE WITH LMIHF) (units not claimed on Schedule D-2,3,4,6,7) (lack minimum replacement or inclusionary restrictions and/or not controlled by agency or communitvl Agency: CRA of the City of Grand Terrace Redevelopment Project Area Name, or"Outside": Grand Terrace Community Redevelopment Project area Affordable Housing Project Name: Purchase/Rehabilitation Program Check only one: Inside Project Area ❑ Outside Project Area Check only one. If both apply, complete a separate form for each (with another Sch-D1): ❑A enc Developed ® Non-Agency Developed Check only one. If both,apply, complete a separate-form for each (with another Sch-131): ❑ Rental ® Owner-Occupied Enter the number of units for each applicable activity below: Note: INELG"refers to a household that is no longer eligible but still a temporary resident and part of the total A. New Construction Units (non replacement/non inclusionarv): Elderly Units Non Elderly.Units TOTAL Elderly&Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. E:E= 2 2 E:I=E= B. Substantial Rehabilitation Units value increase with land>25% +(non re lacement/non inclusions Elderly Units Non Elderly Units TOTAL Elderly&Non Elderly Units . VLOW LOW MOD TOTAL INELG. VLOW LOW MOD - TOTAL INELG. VLOW LOW MOD TOTAL INELG. C. Non-Substantial Rehabilitation Units: Elderly Units Non Elderly Units TOTAL Elderly&Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG.. VLOW LOW MOD TOTAL INELG. D. Acquisition of Units Only,(non acquisition of affordability covenants'for inclusionary credal: Elderly Units or Elderly Units TOTAL Elderly&Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW • MOD TOTAL INELG. E:I== E. Mobilehome Owner/Resident: Elderly Units Non Elderly Units TOTAL Elderly&Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. F. Mobilehome Park Owner/ Resident: Elderly Units Non Elderly Units TOTAL Elderly&Non Elderly Units Calif°mia Redevelopment Agencies-Fiscal Year 2004-2005 schD5(7/1/05) HCD-D5 Pagel of 2 Agency Name: CRA of the City of Grand TerraceHousing Project Name: Grand Terrace Community Redevelopment project area VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. i I i ' i i I i I I i I I Califomia Redevelopment Agencies-Fiscal Year 2004-2005 HCD-D5 i Sch D5(7/1/05) Page 2 of 2 Agency Name: CRA of the City of Grand TerraceHousingProjectName: Grand Terrace Community Redevelopment Project area SCHEDULE HCD-D5 OTHER HOUSING UNITS PROVIDED (AGENCY ASSISTANCE WITH LMIHF) (continued) Note: `INELG"refers to a household that is no longer eligible but still a temporary resident'and part of the total G. Preservation (H&S 33334.2(e)(11) Threat of Public Assisted/Subsidized Rentals Converted to Market): "Elderly�Units Non Elderly Units TOTAL Elderly&Non Elderly Units VLOW LOW' MOD TOTAL INELG. VLOW, LOW• MOD TOTAL. INELG. VLOW LOW - MOD TOTAL INELG. H. Subsidy(other than any activity already reported on this form): Elderly Units Non Elderly'Units TOTAL Elderly&Non Elderly Units VLOW LOW MOD \TOTAL` INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL,. INELG. I. Other.Assistance: Elderly Units „ Non Elderly Units TOTAL Elderly&Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW' MOD' TOTAL INELG. VLOW LOW MOD TOTAL INELG. „ ❑ � ❑ � � ti � • TOTAL UNITS(Add only TOTAL'of all"TOTAL Elderly/Non Elderly Units"): E31 If TOTAL UNITS is less than "Total Project Units"shown on HCD Schedule DI,report the reynainder as instructed below. Check all appropriate form(s) listed below that-will be used to identify remaining Project Units to be reported: ❑ Replacement Housing Units Inclusionary Units:, Other Housing Units Provided: (Sch HCD-D2) ❑ Inside Project Area (Sch HCD-D3) '❑ Without LMIHF (Sch.HCD-D6) ❑Outside Project Area (Sch HCD-D4) ❑ No Assistance (Sch HCD-D7) California Redevelopment Agencies-Fiscal Year 2004-2005 HCD-D5 Sch D5(7/1/05) Page 2 of 2, I SCHEDULE HCD-D7 HOUSING UNITS PROVIDED(NO AGENCY ASSISTANCE) (units not claimed on Schedule,D-2,3,4,5,6) ;Agency:.CRA of the City of Grand Terrace iRedevelopment Project Area Name, or"Outside"; Grand Terrace Community Redevelopment Project Area !Housing Project Name: Privately Developed Market Rate Units NOTE: On this form, only report UNITS NOT REPORTED-on HCD-D2 through,HCD-D6 for project/program units that have not received any agency assistance: Agency assistance includes either financial assistance(LMIHF or other agency funds)or nonfinancial assistance(design,planning,etc.)provided by agency staff. In some cases,of the total units reported on HCD Dl,.a portion of units in the same prolect/program may be agency assisted(reported on HCD-D2 through HCD D6) whereas other units.maybe unassisted b a i Y the agency(reported on HCD�D7).g � - The intent of this form is to: (1)reconcile any difference between total project 1program units reported on HCD-DI compared to the sum of all the project's/program Is units reported on HCD D2 through HCD D6,and(2)account for other (nonassisted)housing units provided inside a project area that increases the agency's inclusionary obligation. Rep_ortinp nova enc`assisted ro'ects outside a ro'ect area is o tional i units do not make-u an art o total units re orted on HCD-D1. d iHCD D7Repordn-Examples Example 1(reporting partial units): A new 100 unit project was built(reported on HCD Dl,Inside or Outside a project area). Fifty(50).units received agency assistance[30 affordable LMIHF units(reported on either HCD-D2,D3,D4,or DS) and 20 above moderate units were funded with other agency funds(reported on HCD D6)j. The remaining 50(privately, financed and developed market-rate units)must be reported on HCD D7 to make up the difference between 100 reported on D1 and 50 reported on D2 D6). Example 2(reporting all units): Inside a project area a condemned,historic ro er was substantially rehabilitated multi- � P P. tY family or single family),funded by tax credits.and otherprivate financing without any agency assistance. i Check whether Inside or Outside Project Area in completing applicable information below: j Z Inside Project Area Enter the number for each applicable activity: New Construction Units: ' j ELI { I l Substantial Rehabilitation Units: Total Units: �o 1 j ❑ Outside Project Area Enter the number for each applicable activity: New Construction Units: Substantial Rehabilitation Units: Total Units: Chec mck all appropriate forms) listed below that Will be used to identify remaining Project Units to be reported: ❑ Replaceent Housing Units lnclusionary Units: (j ch HCD-D2) ❑ Other Housing Units Provided: .Inside Project Area (Sch HCD-D3) ❑ With LMIHF(Sch HCD-D5) California Redevelopment Agencies-Fiscal Year 2004-2005 Sch D?(7/l/05) HCD-D7 SCHEDULE HCD-E' CALCULATION,OF INCREASE IN.AGENCY'S INCLUSIONARY OBLIGATION BASED ON SPECIFIED HOUSING ACTIVITY DURING THE REPORTING YEAR Agency: CRA of the City of Grand Terrace Name of Project or Area (if applicable, list"Outside" or"Summary",:Grand Terrace Community Redevelopment Project Area Complete this form to report activity separately by project or area or to summarize activity for the year. Report all new construction and/or substantial rehabilitation units from Forms D2 through D7 that were: (a) developed by.the agency and/or-•(b) developed only,in a project area by a nonagency person or entity. PART I [H&SC Section 33413(b)(1)] AGENCY DEVELOPED UNITS DURING THE REPORTING.YEAR BOTH INSIDE AND OUTSIDE OF A PROJECT AREA 1. New Units Developed by the A 0 2. Substantially Rehabilitated Units Developed by the A>;ency 0 3. Subtotal-Baseline of Agency Developed Units(add lines 1 &2) Q 4. Subtotal of Increased Inclusionary Obligation(Line 3 x 30%) (see Notes I and 2 below) 0 '5. Very-Low Inclusionary Obligation Increase Units (Line 4 x 50%) Q PART H [H&SC Section 33413(b)(2)] NONAGENCY DEVELOPED UNITS DURING THE REPORTING YEAR ONLY INSIDE A PROJECT AREA 6. New Units Developed by Any Nonagency Person or Entity 2 7. Substantially Rehabilitated Units Developed by Any,Nona eg ncy Person or Entity Q 8. Subtotal-Baseline of Nonagency Developed Units (add lines 6 & 7) 2 9. Subtotal of Increased Inclusionary Obligation(Line 8 x 15%) (see Notes 1 and 2 below) 0 10. Very-Low Inclusionary Obligation Increase (Line 9 x 40%) 0 PART III REPORTING YEAR.TOTALS 11. Total Increase in Inclusionary Obligation(add lines 4 and 9) Q 12. Ve .row Inclusionary Obligation Increase (add lines 5 and 10) (Line 12 is'a subset of Line '0 l Il). • NOTES. 1. Section 33413(b)(1), (2), and(4) require agencies to ensure that applicable percentages(30% or 15916) of all(market-rate'and affordable) "new and substantially.rehabilitated dwelling units"are made available at affordable housing cost within 10=year planning periods. Market-rate units: units not assisted with low-mod funds and jurisdiction does'not control affordability restrictions. Affordable units: units generally restricted for the longest feasible time beyond the redevelopment plan's land use controls and jurisdiction controls affordability restrictions. Agency developed units: market-rate units can not exceed 70 percent and affordable units must be at least 30 percent; however, all units assisted with low-mod funds must be affordable. Nonagency developed(project area) units: market-rate units can not exceed 85 percent.and affordable units must be at least 15 percent. 2. Production requirements may be met on a project-by project basis or in aggregate within"each 10 year planning period. The percentage of affordable units relative to total units,required within each 10 year planning period may be.calculated as follows: AFFORDABLE units= Market-rate x(30 or.15) TOTAL-units= Market-rate or A ordable California Redevelopment Agencies-Fiscal Year 2004-2005 HCD-E Sch&1(7/01/05) Check Register Dated De(�pier 8, 2005 vchlist - Voucher List Page: 1 11/16/2005 4:21:02PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 56545 11/3/2005 010164 GREAT-WEST DEFCOMPOCT( DEF COMP FOR OCT 05 10-022-63-00 9,533.78 10-022-64-00 3,252.01 Total : 12,785.79 56546 11/7/2005 005529 SBC CALIFORNIA Oct/Nov, 2005 Establish DSL Service 10-440-235-000-000 195.23 Total : 195.23 56547 11/9/2005 001038 VERIZON WIRELESS-LA 1989810461 Oct/Nov. cell phones 34-400-235-000-000 114.57 Total : 114.57 56548 11/9/2005 010546 MPOWER COMMUNICATIONS 387767/387798 Oct/Nov phone charges 10-190-235-000-000 1,308.89 10-440-235-000-000 312.12 10-450-235-000-000 30.26 10-805-235-000-000 30.26 Total : 1,681.53 56549 11/9/2005 001907 COSTCO#478 0478 14 0159 1,r CHILD CARE SUPPLIES 10-440-228-000-000 47.12 10-440-220-000-000 91.69 Total : 138.81 56550 11/9/2005 010567 CA-NV SECTION, AWWA 11092005 Backflow Certification-M. Cruz 10-180-268-000-000 60.00 Total : 60.00 56551 11/9/2005 006315 ROLLINS, RICHARD Oct. 2005 Oct. Open/Close/Clean Parks 10-450-245-000-000 1,201.25 Total : 1,201.25 56552 11/9/2005 006720 SO.CA.EDISON COMPANY Oct. 2005 Oct. Electricity �_�Lt - .W, /n Page: 1 J r7 vchlist _ _ _ — Voucher List _ Page:-- 2---- 11/1.6/2005 4:21:02PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 56552 11/9/2005 006720 SO.CA.EDISON COMPANY (Continued) 16-510-238-000-000 3,700.52 26-600-238-000-000 49.80 26-601-238-000-000 _ 41.50 26-602-238-000-000 68.10 10=100-238-000-000 33.62 15-500-601-000-000 22.62 10-805-238-000-000 .698.22 Total : 4,604.38 56553 11/10/2005 005702 PUBLIC EMPLOYEES' RETI REM ENT' 110405 - PERS FOR PAYROLL END 11 04 05 10-022-62-00 13,204 13 Total-: 13,204.13 56554 11/14/2005'010568 S.B. COUNTY TREASURER- 11142005- Taxes-#116723101 W000 34-700-767-000-000 3,096.15 Total : 3,096.16 56555 11/14/2005 003420 INLAND COUNTIES INSURANCE SVCS dentalnov5 DENTAL AND 'VISON FOR NOV 2005 10-022-61-00 1,124.60 - Total : 1,124.60 56556 11/14/2005 004587 MANAGED HEALTH NETWORK 110105mhn MANAGED.HEALTH NETWORK 10-120-142-000-000 11.15 1,0-125-142-000-000 11.15 10-140-142-000-000 16.68 10-172-142-000-000 2.91_ 10-175-142-000-000 2.35 10-180-142-000-000 16.70 10-370-142-000-000 7.73 10-380-142-000-000 5.58 10-4.40-142-000-000 156.08 10-450-142-000-000 5.58 21-572-142-000-000 5.57 32-370-142-000-000 2.35 34-400-142-000-000 18.52 34-800-142-000-000 11 15 Page: 2 1 vchlist Voucher List Page: 3 11/16/2005 4:21:02PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 56556 11/14/2005 004587 MANAGED HEALTH NETWORK (Continued) Total : 273.50 56557 11/14/2005 005452 PACIFICARE OF CALIFORNIA 110105Pacificar, PACIFICARE HEALTH INS 10-120-142-000-000 655.94 10-125-142-000-000 487.80 10-140=142-000-000 1,125.45 10-172-142-000-000 152.33 10-175-142-000-000 121.87 10-180-142-000-000 740.42 10-370-142-000-000 587.92 10-380-142-000-000 290.5.1' 10-440A 42-000-000 795.57 10-450-142-000-000 243.90 21-572-142-000-000 327.98 32-370-142-000-000 167.98 34-400442-000-000 831.58 10-022-61-00 7,904.95 Total : • 14,434.20 56558 11/14/2005 006772 STANDARD INSURANCE COMPANY stdnov05 STANDARD INS- LIFE AND DISABILITY 10-120-142-000-000 19.50 10-125-142-000-000 11.75 10-140-142-000-000 19.50 10-172-142-000-000 3.26 10-175-142-000-000 2.60 10-180-142-000-000' 18.88 10-370-142-000-000 9.10 10-380-142-000-000 6.50 10-440-142-000-000 70.25 10-450-142-000-000 6.50 21-572-142-000-000 5.87 32-370-142-000-000 2.60 34-400-142-000-000 14.94 34-800-142-000-000 13.00 10-022-63-00 1,199.60 Total : 1,403.85 Page: 3 vchlist _ _ ___ ___ ___._- _Vouch.er_List ------------------------ - ----- ----------- -Page:------4-- - 11/16/2005 4:21:020M CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 56559 11/15/2.005 010160 CA. DEPT OF MOTOR VEHICLES 11142005 Class B Test-L. Ridgel 10-440-228-000-000 64.00 Total : 64.00 56560 11/23/2005 010542 & EQUIPMENT REPAIR, EMPIRE TRUCK 17520 STREET SWEEPER MAINT 16-900-254-000-000 2,675.00 Total : 2,675.00 56561 11/23/2005 001074 A E P 158 Website Ad-Assistant Planner 1 0=1 20-230-000-000 50.00 Total : 50:00 56562 11/23/2005 001040 ADDINGTON, MATTHEW Nov. 2005 Nov. Planning Comm Stipend 10-801-120-000-000 50.00 'Total : 50.00 56563 11/23/2005 00121-3 AT&T 051 772 9969 OC Oct. Long Distance charges 10-808-235-000-000 4.08 Total : 4.08 56564 11/23/2005 010293 AVAYA, INC. 2722378429 MAINTENANCE FOR PHONE SYSTEM &VOICE M,_ 10-180-246-000-000 183.46 Total : 183.46 56565 11/23/2005 001385 BASKETS AHH...LA CART 1408 H. Haunt Prize baskets 23-200=64-00 307.09 Total : 307.09 56566 11/23/2005 001708 CA STATE DEPT-PESTICIDE REGULA . 11142005 PAPA Lic. Renewal-M. Mullins 10=180-265-000-000 60.00 Total : 60.00 -56567 11/23/2005 001713 CA..DEPT. OF TRANSPORTATION 172234 Sept. 1-215 signal maint/energy 16-510-238-000-000 46.3.7 Total : 46.37 56568 11/23/2005 001683 CA. STATE DEPT OF CONSERVATION 1st Qtr STRONG MOTION MAPPING FEE Page: 4 vchlist Voucher List Page: 5 11/16/2005 4:21:02PM' _ CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 56568 11/23/2005 001683 CA. STATE DEPT OF CONSERVATION (Continued) 10-700-01 -12.67 23-200-21-00 253.45 Total : 240.78 56569 11/23/2005 010217 CALIFORNIA OVERNIGHT 4965449 Oct. Document Delivery 10-110-210-000-000 11.02 Total : 11.02 56570 11/23/2005 01021.8 CHEVRON &TEXACO CARD SERVICES 7898191957511 Oct. Fuel 16-900-254-000-000 237.75J 10-180-272-000-000 1,043.00 Total : 1,280.76 56571 11/23/2005 010086 COMSTOCK, TOM Nov. 2005 Nov. Planning Comm Stipend 10-801-120-000-000 _ 50.00 Total: 50.00' 5.6572 11/23/2005 010147 CORTES, BEA Nov. 2005 Nov. Council &Agency Stipends 32-200-120-000-000 150.00 10-110A 20-000-000 250.00 Total : 400.00 56573 11/23/2005 001907 COSTCO#478 0478 09 0140 8( CHILD.CARE SUPPLIES 10-440-228-000-000 43.38 10-440-220-000-000 53.25 Total : 96.63 56574 11/23/2005 001930,- DAILY JOURNAL CORPORATION B884332 PUBLIC HEARRING NOTICES-NEWSPAPER 10-370-230-000-000 93.48. Total : 93.48 56576 11/23/2005 001937 DANKA OFFICE IMAGING COMPANY 704450494, - COPIER CHARGES 10-172-246-000-000 23.65 10-175-246'-000-000 29.57 34-400-246-000-000 65.04 Total : 118.26 Page: 5 vchlist Voucher-List— - 11/16/2005 4:21:02PM " T CITY OF GRAND TERRACE Bank code: bofa Voucher , Date Vendor` Invoice Description/Account Amount 56576 11/23/2005 '001950 DATA QUICK 131-629663 Annual Data Fee 21-572-246-000-000 315.70 34-800-22Q 000-000 315.70 10-380-250-000-000 315.70 Total : ` 947.10 56577 11/23/2005 001942 DATA TICKET INC. 126.13 PARTING CITE PROCESSING 10-140-255-000-000 100.00 Total : 100.00 56578 11/23/2005 010566 . DEL HIERRO, RACHEL 103. 12005 Anaheim mileage reimbursement- 10-440-270-000-000 32.98 Total : 32.98 56579 11/23/2005 003210 DEPT,32-2500233683 1974/1035501 SUPPLIES 1 0-1 80-246-000-000 28.58 3203/9022515 SUPPLIES _ 10-440-245-000-000 78.73 7313/5022788 SUPPLIES 10-180-245-000-000 27.86 8437/431"5686 SUPPLIES 10-180-245-000-000 2.90 Total : 138.07 56580 11/23/2005 002165 DRUG ALTERNATIVE PROGRAM 6002 ON GOING WEED CONTROL AT CITY PARKS 10-450-245-000-000 500:00 6012 LAWN CARE 34-700-767=000-000 40.00 Total : 540.00 56581 11/23/2005 010328 EGN CONSTRUCTION 112-05 CORPORATE YARD 21 573-713-000-000 11,042.21, 118-05 CORPORATE YARD 21-573-713-000-000, 31,167.00 Inv#343 BACKCHARGE-CABLING DAMAGE 21-573-713-000-000 .-3,431.96 " - Page: 6 vchlist V6Ucher List Page: 7 11/16/2005 4:21:02PM CITY OF-GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 56581 11/23/2005 010328 EGN CONSTRUCTION (Continued) Total : 38,777.25 56582 11/23/2005 010547 EMBROIDERY COMPANY, THE COMPUTI31851 POLO SHIRT EMBROIDERY 23-200-03-00 381.44 Total : 381.44 56583 11/23/2005 010055 EMPIRE DEVELOPMENT SOLUTIONS 2005.158 CONSULTING 32-600-205-000-000 1,265.00 Total : 1,265.00 56584 11/23/2005 010461 ENVIRONMENTAL VEHICLE SERVICES 5094 FUELING STATIONS - 15-500-706-000-000 -560`00 Total : 560.00 56585 ; 11/23/2005 010537 EXECUTIVE SERVICES 690 JANITORIAL SERVICES 10-180-255-000-000 1,125.00 726 Cleaning supplies - 10-180-245-000-000 162.23 736 , Clean Pico-Concession Stand 10-450-245-000-000 135.00 Total : 1,422.23 56586 11/23/2005 002301 FEDEX 3-181-59524 Nov. Document Delivery 34-500-726-000-000 27.92 Total 27.92 -56587 11/23/2005 002450 FERRE', MARYETTA Nov. 2005 Nov. Council &Agency Stipends - 32-200-120-000-000,., 150.00 10-110-120-000-000 250.00 'Total : 400.00 56588 11/23/2005 002727 FREEMAN COMPANY, J R 312734-0 PURCHASE OFFICE SUPPLIES 10,-125-210-000-000- 79.27 312734-1 PURCHASE OFFICE SUPPLIES 10-125-210-000-000 9.12 Total : 88.39 56589 11/23/2005 002740 FRUIT GROWERS SUPPLY 32075645' SUPPLIES Page: 7 - v_chlist _ Voucher-List— _- -- { Page: -8-- -- 11%16/2005' 4:21:02PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice, Description/Account Amount 56589 11/23/2005 002740 FRUIT GROWERS SUPPLY (Continued) 10-450-245-000-000 11.23 Total : 11.23 56560 11/23/2005 002901 G.T. AREA CHAMBER OF COMMERCE 3882-AD BLUE MT OUTLOOK 10-125-M-000-000. 620.00 Total : 620.00 56591 11/23/2005 010536 GALLS 5800222100016 LIGHT BAR FOR TRUCKS 107180-272-000-000 339.97 10-180-272-000-000 24.80 .- Total : 364.77 - - - - 56592-- 11/23/2005 002795 GARCIA- LEE ANN, - - - Nov.-2005 Nov. Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000 243.73_ Total : 393.73 56593 11/23/2005 010181 GOPHER PATROL Oct. 2005 GOPHER ERADICATION SERVICE 10-450-245-000-000 465.00 Total : 465.00 56594 11/23/2005 010425 GRAND TERRACE-MARTIAL ARTS Nov._2005 Nov. Martial Arts.Class 10-430-27 962.50 Total : 962.50 56595 11/23/2005 010152 GREATER RIVERSIDE CHAMBER . 6826 2006 Membership-S. Berry - 10-180=265-000-000 200.00 Total,: 200.00 56596 11/23/2005 003152 HARPER & BURNS LLPN Oct..2005 Oct. Professional Services "10-160-256-000-000 3,985.00 Total_: 3,985.00 56597 11/23/2006 003178 HENAGON LTD COLTON. 37737 Sand Bag Sand 16-900-226-000-000 296.85 Total : 296.85 Page: 8 / i vchlist Voucher List Page: 9 11/16/2005 4:21:02PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 56598 11/23/2005 003200 HILKEY, HERMAN Nov. 2005 Nov. Council &Agency Stipends 32-200-120-000-000 150.00 10-110-120-000-000" 250.00 Total : 400.00 56599 11/23/2005 003300 HOUR GLASS & MIRROR 17369 REPLACE WINDOWS AT SENIOR CENTER 10-805-245-000-000 485.00 Total : ' 486.00 56600 11/23/2005 010570 HUCKABY, CINDI 11152005 Refund Dog License Fee 10-200-16 48.00 Total : 48.00 56601 11/23/2005 003224 HYDRO-SCAPE PRODUCTS INC. 4186968-00 LANDSCAPE/MAINT SUPPLIES 10-450-245-000-000 35.15 Total : 35.15 56602 11/23/2005 003858 J.Z.'S PARTY CHARM 9445 Halloween Haunt Rentals 23-200-64-00 662.82 Total : 662.82 56603 11/23/2005 003800 JAGUAR COMPUTER SYSTEMS INC 44297 INTERNET WEBSITE HOSTING 10-180-255-000-000 75.00 Total : 75.00 56604 11/23/2005 003850 JANI-KING LAX09051896 BUILDING CLEANING 10-440-244-000-000 50.00 LAX10050080 CLEANING SERVICES 34-400-246-000-000 150.00 LAX11050068 BUILDING CLEANING 10-440-244-000-000 815.00 Total : 1,015.00 56605 11/23/2005 003890 KELLY PAPER 141092" 5000 sheets paper 34-400-210-000-000 136.73 Total : 136.73 56606 11/23/2005 004320 LAWNMOWER CENTER 5376 LAWNMOWER REPAIRS Page: 9 vchlist _ Voucher List _ P_age:____10 T f/16/2005 4:21:02PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 56606 11/23/2005 004820 LAWNMOWER CENTER (Continued). 10-180-246-000-000 36.62 5587 LAWNMOWER REPAIRS 10-180-246-000-000 115,11 Total : 151.73 56607 11/23/2005 010569 LUNDRIGAN, KATIE 11102005 Refund C.Care Credit 10-440-28 172.02 Total : 172.02 56608 11/23/2005 010446 MILLER, JIM Nov. 2005 Nov. Council&Agency Stipends 32-200-120-000-000 150.00 10-110-120-0007000 250.00 Total : 400.00 56609 11/23/2005 004788 MUNIMETRIX INC. 0601008 Clerk's Index Software Support(2006) 10-125-240-000-000 480.00 Total : 480.00 56610 11/23/2005 010097 NEXTEL COMMUNICATIONS 410575025-038 Sept-Oct Comm Srvs.Cell Phones 10-180-240-000-000 378.07 10-440-235=000-000 53.92 Total : 431.99 56611 11/23/2005 010530 NORTHERN SAFETY CO. INC. 1012949500017 Safety glasses 10-180-218-000-000 70.85 Total : 70.85 56612 11/23/2005 001456 OFFICE MAX-A BOISE COMPANY 46293174 Office supplies 10-140-210-000-000 26.94 709838 Office supplies 10-110-210-000-000 48.06 780426 Adding machine tape 10-140-210-000-000 22.90 804762 Office supplies 10-140-210-000-000 159.17 �� 1 Page: 10 vchlist Vouuoer List Page: 11/16/2005 4:21:02PM CITY OF GRAND TERRACE 11 Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 56612 11/23/2005 001456 OFFICE MAX-A BOISE COMPANY ' (Continued) 826893 Office supplies 10'-140-210-000-000 6.88 10-190-212-000-000- 8.03 - 10-140-210-000-000 88.86 10-190-212-000-000 103.60 856061 Office supplies 10-140-210-000-000 7.76 879700 Office supplies 10-140-210-000--000 24.02 913762 Printer supplies 10-140-210-000=000 43.25 Total : 539.47 56613 11/23/200.5 010524 ONE STEP AHEAD P275261701017 GATE 23-200-14-00 94.31 P275261701025 GATE 23-200-14-00 94.31 P275261701033 GATE 23-200-14-00 241.83 Total : 430.45 56614 11/23/2005 005435 ORIENTAL TRADING COMPANY 603369469-01 CHILD CARE SUPPLIES 10-440-228-000-000 47.45 Total : 47.45 56615 11/23/2005 005586 PETTY CASH 11112005 Reimburse petty cash 10-440-221-000-000 39.91 10-440-223-000-000 115.26 Total : 155.17 56616 11/23/2005 005670 PRESS ENTERPRISE 26-204 6593171 Balance Due-Closing , 10-440-228-000-000 13.67 Total : 13.67 56617 11/23/2005 010208 RATELLE, DAZE &ASSOCIATES 11012005 CONSULTING 34-400-251-000-000 1,680.00 Page: 11-- vchlist -- 11/16/2005 4:21:02PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 56617 11/23/2005 010208 RATELLE, DAZE &ASSOCIATES (Continued) - Total : 1,680.00 56618 11/23/2005 010420 RDO EQUIPMENT CO P08128 Equip Maint 10-450-246-000-000 146.32 Total : 146.32 56619 11/23/2005 005673 RENTAL SERVICE CORPORATION 26413774-001 H. Haunt Generator Rent 23-200-64-00 162.71 Total : 162.71 56620 11/23/2005 006242 RIVCOMM LLC 05-130668 Code Enf Radio Repair 34-800-272-000-000 123.00 Total : 123.00 56621 11/23/2005 006341 ROSENOW SPEVACEK GROUP INC. Oct. 2005 TRACK TAX INCREMENT, PASS THRU, STMT OF 34-400-251-000-000 560.00 Total : 560.00 56622 11/23/2005 006453 S.B. COUNTY AUDITOR/CONTROLLER 1907 BOOKING FEES 10-410-259-000-000 958.32 1920 FY04-05 Prop Tax Confirmation 10-140-250-000-000 216.00 Total : 1,174.32 56623 11/23/2005 006531 S.B. COUNTY SHERIFF 6227 SHERIFF CONTRACT 10-410-255-000-000 3,361.50 10-410-256-000-000 102,637.80 14-411-256-000-000 20,911.70 Total : 126,911.00 56624 11/23/2005 006506 S.B. FIRE HAZARD ABATEMENT 2005-003410 Spring Weed Abatement 10-180-245-000-000 92.00 2005-003411 Spring Weed Abatement 34-500-724-000-000 452.00 Total : 544.00 56625 11/23/2005 006730 SO.CA.GAS COMPANY Oct.2005 Oct. Natural Gas Page: 12 vchlist Vouither List Page: 13 11/16/2005 4:21:02PM CITY OF GRAND TERRACE Bank code : 'bofa Voucher Date Vendor Invoice Description/Account. Amount 56625 11/23/2005 006730 SO.CA.GAS COMPANY (Continued) 10-190-238-000-000 198.58 10-440-238-000-000 45.53 10-805-238-000-000 18.53 Total : 262.64 56626 11/23/2005 010438 STAPLES 23505 EOC SHREDDER 10-808-247-000-000 99.99 10-808-247-000-000 7.75 Total : 107.74 56627 11/23/2005 006778 STAPLES CREDIT PLAN '9157336872 OFFICE SUPPLIES 10-180-210-000-000 78.99 9157342146 Office supplies 10-808-210-000-000 45.20 9157346830 OFFICE SUPPLIES 10-180-210-000-000 19.22 9157546257 Office supplies 10-370-210-000-000 154.47 Total : 297.88 56628 11/23/2005 010447 STUDIO 33 PRODUCTIONS 05-380-C Lavalier Chamber Microphone 10-180-245-000-000 266.64 Total : 266.64 56629 11/23/2005 010136 SWRCB FEES 0516094 WASTE DISCHARGE REQUIREMENT FEES - r 10-631-255-000-000 3,844.00 Total : 39844.00 56630. 11/23/2005 006898 SYSCO FOOD SERVICES OF L.A. 13329051 RETURN GRAPE JELLY 10-440-220-000-000 -10.80 13,329061 RETURN BAG PLAS 7X8 CLR _ 10-440-220-0007000 -53.67 51'0260719 8 FOOD SUPPLIES 10-440-220-000-000' 25.86 5102607206 FOOD SUPPLIES 10-440-220-000-000 622.62 Page: 13 vc_hlist. V -ucherlist --- — Page: 14 11/16/2005 4:21:02PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice, Description/Account Amount 56630 11/23/2005 006898 SYSCO FOOD SERVICES OF L.A. (Continued) 511020487 FOOD SUPPLIES 10-440-220-000-000 397.12 Total : 981.13 56631 11/23/2005 010252 TRAFFIC OPERATIONS INC.• 5257 CITYWIDE STREET STRIPING 20-200-723-000-000 16,386.38 -5318 RED CURB 20-200-723-000-000 7,800.00 Total : 24,186.38 56632 11/23/2005 007220 UNDERGROUND SERVICE ALERT 2005110283 DIG ALERT MONTHLY SERVICE _ __- i. 16-900-220-000-000 - - 44.95-- Total : 44.95 56633 11/23/2005 007539 VALLEY TIRE COMPANY 78696 Flat Repair, 16-900-254-000=000- 38.00 Total : 38.00 56634 11/23/20.05 010421 VILLAGE ENTERPRISES, DARCY MCNAB 05-67 Oct. Consulting 10-180-255-000-000 250.00 Total : 250.00 56635 11/23/2005 007854 WESTERN EXTERMINATORS CO - 252815 PEST CONTROL 10-180-245-000-000 80.00 10-440-245-000-000 68.50 10-805-245-000-000 30.50 34-400-2467000-000 35.50 252815a Oct. Pest Control Service 10-190-719-000-000 185.00 Total : 399.50 56636 11/23/2005 007905 WHITLEY, BRIAN Nov. 2005 Nov. Planning Comm Stipend 10-801-120-000-000 50.00 Total : 50.00 56637 11/23/2005 007925 WILSON, DOUG Nov. 2005 Nov: Planning Comm Stipend 10-801-120-000-000 50.00 Page: 14 vchlist Voucher List . Page: 15 11/16/2005 4:21:0213M CITY OF GRAND TERRACE - Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 56637 11/23/2005 007925 WILSON, DOUG (Continued) Total : 50.00 56638 11/23/2005 010519 XEROX CAPITAL SERVICES, LLC 012735727 XEROX MACHINE 10-190-700-000-000- 148.92 013430497 XEROX MACHINE 10-190-700-000-000 351.69 Total : 600.61 56639 11/23/2005 007987 XEROX CORPORATION 013430496 COPIER USAGE - 10-190-100-000-000 318.22 Total_: 318.22 -####1 11/15/2005 007400 U. S. BANK TRUST N.A. Nov. 2005 LEASE PAYMENTS 33-7300-206-000-000 23,201.25 Total : 23,201.25 96 Vouchers for bank.code : bofa Bank total : 303,879.16 96 Vouchers in this report Total vouchers : 303,879.16 I certify,that, to the best of my knowledge, the- afore-listed checks for payment of City-and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of the City and Agency. Larry Ronnow, Finance Director C Page: 15 vchlist Voucher List a Page: 1 12/01/2005 10:10:18AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor , Invoice Description/Account Amount 56640 -11/17/2005 001907 COSTCO#478 0478 14 00.71 1,1 CHILD CARE SUPPLIES 10-4407228-000-000 21.69 10-440-220-000-000 34.21 Total : 55.90 56641 11/28/2005-010150 TRANS WORLD SYSTEMS, INC. 56206 PURCHASE NEW COLLECTIONS ACCOUNTS 10-140-250-000-000' 499.75 Total : 499.75 56642_ 11/28/2005" 005702 PUBLIC EMPLOYEES' RETIREMENT 111805 PERS FOR PAYROLL END 11 18 05 10-022-62-00 12,394.92 Total_: 12,394.92 56643 11/29/2005 010164 GREAT-WEST Nod05 DEF COMP FOR NOV 2005 10-022-63-00 7,788.26 10-022-64-00 3,252.01 Total : 11,040.27 56644 11/29/2005 010418 AGUDO, ANGEL 1209 BIRTHDAY BONUS, _10-1807110-000=000 " 25.00- 34400-110-000-000 25.00 Total : 50.00 56646 11/29/2005 010572 GARCIA, RICHARD 1210 BIRTHDAY BONUS 34-400-110-000-000 50.00 Total : 50A0 56646 11/29/2005 010144 -CRUZ,,MICHAEL 1211 BIRTHDAY BONUS 10-180-110-000-000 -25.00 21-572-110-000-000 25.00 - Total : 50.00 56647 11/29/2005 004785 MULLINS, MICHAEL 1217 BIRTHDAY BONUS 10-180-110-000-000 25.00 21-572-110-000-000 25.00 Total : -50.00 Page: 1 1 � - vchlist Voucher List �''" _ � Page: 2 12/01/2005 10:10:18AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account_ Amount 56648 11/29/2005 010571 - MELTON, STEPHANIE. 1220 BIRTHDAY BONUS 10-440-1107000-000 50.00 Total : 50.00 56649 11/29/2005 010037 TORRES, GREGORY W. 1228 BIRTHDAY BONUS 10-450-1-10-000-000 50.00 Total : 50.00 56650 11/29/2005 007010 TOTH, CATHERINE _ 1229 BIRTHDAY- 'BONUS 10-440-110-000-000 50.00 Total : 50.00 56651 11/29/2005 010340 BLUE CROSS OF CALIFORNIA, PERS-CH0017646781 HEALTH IINS B CORTES 10'-110-142-000-000 373.40 Total : 373.40' 56652 11/29/2005 010290 KAISER PERMANENTE Dec. 2005 HEALTH INS-LEE ANN GARCIA 10-110-142-000-000 290.51 10-110-120-000-000 6.27 Total : 296.78 56653 12/8/2005 007402 (NEOPOST POSTAGE-ON CALL), U.S. PO11152005 Mail machine postage 10-190-211-000-000 1,000.00 Total : 1,000.00 56654 12/8/2005 001739 CENTRAL CITY SIGN SERVICE „ 30161' Street name signs 16-900-220-000-000 484.54 Total : 484.54 56655 12/8/2005' 010403 CITY OF REDLANDS AR112807 Oct. CNG Fuel = 34-800-272-000-000 1'5.89 10-180-272-000-'000 103.14 Total : 119.03 56656 12/8/2005 001867 COMMERCIAL LANDSCAPE SUPPLY 140249 LANDSCAPE SUPPLIES 10-450-245-000-000 408.15 Total : 408.15 Page: 2 vchlist AMcher-List — Page: 3 — 12/01/2005 10:10:118AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 56657, 12/8/2005 001907 COSTCO#478 0478 09 0102 5 CHILD CARE SUPPLIES 1'07440-228-000-000 67.97 1.0-440-220-000-000 41.38- Total : 109.35 56658 12/8/2005 003210 DEPT.32-2500233683 0610-197715 -SHELVES 10-440-704-000-000 1,742.50 0610-197725 SHELVES 10-440404-000-000 45.07 16084/6023434 SUPPLIES 10-180-245-000-000 35.83 16115/6299337 Sweeper tool box - 1.6-900-254=000-000 107.72 16376/6299336 SUPPLIES 10-180-245-000-000 90.15 " 16689/6019142 SUPPLIES - 10-180-246-000-000- 14.75 16969/6043596 SUPPLIES 10-180-245-000-000 72.46 18179/4043870 SUPPLIES 10-180-218-000-000 1196 21516/1023761 SUPPLIES 10-180-245-000-000 10.75 29382/3299808 SUPPLIES 10-180-245-000-000 119.29 Total : 2,252.48 56659 12/8/2005 -002740 FRUIT GROWERS SUPPLY 32076054 SUPPLIES 10-450-245-000-000 10.14 Total : 10.14 -56660 12/8/2005 003224 HYDRO-SCAPE PRODUCTS INC. 4207510-00 - LANDSCAPE/MAINT-SUPPLIES 10-450-245-000-000 1,154.93 Total : 1,154.93 66661 12/8/2005 006880 IDENTIX IDENTIFICATION SRVS Oct. 2005 Fingerprints-Fisher&Carillo 10-440-228-000-000 194.60 Page: 3 vchlist Voucher List Page: 4 12/01/2005 10:10:18AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 56661 12/8/2005 006880 IDENTIX IDENTIFICATION SRVS (Continued) Total : 194.00 56662 12/8/2005 003850 JANI-KING LAX11050079 CLEANING SERVICES 34-400-246-000-000 150.00 Total : 150.00 56663 12/8/2005 010367 LOMA LINDA UNIV. HEALTH CARE -10198123 NEW HIRE PHYSICALS & EMP INJ'S 10-190-224-000-000 9.8.00 10198146 NEW HIRE PHYSICALS & EMP INJ'S 10-190=224-000-000 108.00 Total : 206.00 56664 12/8/2005 004670 MIRACLE MILE CAR WASH 414851 CAR WASHES AND OIL CHANGES 10-180-272-000-000 2.00 10-440-272-000-000 4.00 Total : 6.00 56665 12/8/2005 001456 OFFICE MAX-A BOISE COMPANY 050332 Office supplies 10-190-212-000-000 25.90 10-140-210-000-000 32.13 10-190-212-000-000 2.01 10-140-210-000-000 - 2.49 46641534 Office supplies 10-140-210-000-000- 11.98 Total : 74.46 56666 12/8/2005 005450 OTIS ELEVATOR COMPANY-,, SAU06425VC05 ELEVATOR MAINT 10-180-245-000-000 303.49 Total : 303.49 56667 12/8/2005 '005584 PETTY CASH 11282005 Reimburse petty cash Page: 4 vchlist Voucher List Page- _5 12/01/2006 1,0:10:18AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 56667 12/8/2005 005584 PETTY CASH (Continued) .10-140-270-000-000 17.00 16-180-246-000-000 15.09 10-180-272-000-000 31.02 10-190-210=000-000 14.36 10-19,0=211-000-000 81.74 10-450-246-000-000 2.14 10-808-246-000-000 3.00 10-808-247-000-000 70.29 34-400-210-000-000 12.23 23-200-64-00 30.00 Total : 276.87 56668 12/8/2005 005586 PETTY CASH 11292005 Reimburse Petty Cash 10-440-220-000-000' 50.44 10-440-223-000-000 1.6.53 10-440-228-000-000 94;72 Total : '161.69 56669 -12/8/2005 006069 RED WING SHOE STORE 350000001025 Work Boots-Agudo& Montano -10-180-218-000-000 302.22 - Total : 302.22 56670 12/8/2005 005673 RENTAL SERVICE CORPORATION 26447874-001 Temp`Power-Converter 23-200-64-00 427.77 26486653-001 RENTAL OF EQUIPMENT AND SUPPLIES 10-180-240-000-000 1,044.64 Total : 1,472:61 ,566.71 12/8/2005 010171 REPUBLIC.ELECTRIC 6009 SIGNAL MAINTENANCE AND DAMAGE REPAIR 16-510-255-000-000 362.25 6010 SIGNAL MAINTENANCE AND DAMAGE REPAIR 16-510-255-000-000 771.42- Total : 1,133.67 56672 12/8/2005 006312 ROBLEE'S CARPET CLEANING 6639 Clean carpet&chairs 34-400-246-000-000 390.00 - ` Page: 5 vchlist V i i.her List Page: 6 12/01/2005 10:10:18AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 56672 12/8/2005 006312 ROBLEE'S CARPET CLEANING (Continued) Total : 390.00 56673 12/8/2005 010568 S.B. COUNTY TREASURER- 11142005 2005 Taxes-1st Installment 34-700-767-000-000 ' .674.71 11182005 2005 Taxes-1st Installment- - 32-600-213-000-000 516.78 32-600-214-000-000 116.69 Total : 1,308.18 56674 12/8/2005 006560 S.B. COUNTY WASTE SYSTEMS DIV. 021398 Sept. dump charges 16-900-253-000-000 1.9.79 Total : 19:.79 56675 12/8/2005 006435 SAN BERNARDINO, CITY OF 897 ANIMAL SHELTER SERVICES 10-190-256-000-000 719.00 Total : 719.00 56676 12/8/2005 006601 SCHOOL-AGE NOTES 11282005 Renewal-School Age Notes 10-440-223-000-000 28.95 Total : 28.95 56677 12/8/2005 006681 SMART& FINAL 106120 SCHOOL AGE SUPPLIES 10-440-223-000-000 58.09 108886 SCHOOL AGE SUPPLIES 10-440-223-000-000 61.97 25052 TINY TOT SUPPLIES 10-440-223-000-000 117.78 Total : 237.84 56678 12/8/2005 010447 STUDIO 33 PRODUCTIONS 4048 Council sound system maint 10-180-245-000-000 177.53 4064 Council sound system maint 10-180-245-000-000 212.50 Total : 390.03 56679 12/8/2005 006898 SYSCO FOOD SERVICES OF L.A. 5110814257 FOOD SUPPLIES 10-440-220-000-000 13.52 Page: 6 vchlist Voucher List _ _ _ Page: 7 12/01/2005 10:10:18AI1111 CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 56679 12/8/2005 006898 SYSCO FOOD SERVICES OF L.A. (Continued) 5110905394 FOOD SUPPLIES 10-440-220-000-000 25 86 5110905402 FOOD SUPPLIES 10-440-220-000-000 387.74 511173141 9 FOOD SUPPLIES 10-440-220-000-000 481 96 5112307284 FOOD SUPPLIES 10-440-220-000-000 622.23 Total : 1,531.31 56680 12/8/2005 007005 TOM & KATHY'S ANY HOUR 107998 Park Padlocks 10-450-245-000-000 70.99 Total : 70.99 56681 12/8/2005 010531 TRAINING SCHOOL, IRRIGATOR TECHNI 1261 Soldering & Brazing-M. Cruz 11/9 10-180-268-000-000 115.00 Total : 115.00 56682 12/8/2005 007034 TRANSPORTATION ENGINEERING 550 Traffic Study 11-500-255-000-000 1,347.50 Total : 1,347.50 56683 12/8/2005 007843 WEST COAST ARBORISTS INC 39238 CITYWIDE TREE TRIM REMOVAL 16-900-260-000-000 4,838.00 Total : 4,838.00 44 Vouchers for bank code: bofa Bank total : 45,827.24 44 Vouchers in this report Total vouchers : 45,827.24 I. certify that, to the best of my knowledge,. the afore—listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate expenditures for the operation of the City and Agency. Larry Ronnow, Finance Director Page. 7 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-NOVEMBER 10,2005 A regular meeting of the City Council of the City,of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on November 10, 2005, at 6:00 p.m. PRESENT: Bea Cortes, Mayor Pro Tem Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Jim Miller, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Steve Berry,Assistant City Manager Larry Ronnow, Finance Director Richard Shields, Building& Safety Director Gary Koontz, Community Development Director John Harper, City Attorney Lt. Hector Guerra, Sheriffs Department ABSENT: Maryetta Ferr6, Mayor The City Council meeting was opened with Invocation by Don Larkin, United Stated Army Sergeant/Former Council Member, followed by the Pledge of Allegiance led by Chuck Collier, United States Air Force Chief Master Sergeant. ITEMS TO DELETE -None SPECIAL PRESENTATIONS -None CONSENT CALENDAR CC-2005-122 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (MAYOR FERRE WAS ABSENT), to approve the following Consent Calendar Items with the removal of item 3E.: 3A. Approve Check Register Dated November 10, 2005 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 10-27-2005 Minutes 3D. Booking Fee Settlement Agreement with the County of San Bernardino 3F. Resolution - Extension for the Bicycle Transportation Account Program i ' Council Minutes- November 10,2005 Page 2 I (BTA) Between the City of Grand Terrace and Caltrans, Agreement No. fi 03/04-08S-BD-02 ITEMS REMOVED FROM CALENDAR 3E. Resolution in Support of the California'Reading and Literacy Improvement , and'Public Library Construction and Renovation Bond Act of 2006 - CC-2005423 MOTION:BY COUNCILMEMBERHILKEY,•SECOND BY COUNCILMEMBER MILLER,- CARRIED 4-0-1-0 (MAYOR FERRE WAS ABSENT), to approve a. I - Resolution in Support of the California Reading and Literacy Improvement and j Public Library Construction and Renovation Bond Act of 2006 PUBLIC COMMENT C } Jeffrey McConnell,21758 Walnut Avenue,indicated that the Planning Commission did not ' -approve the Manhole Builders project,because of the support'of all of the residents that opposed the project and stood firm on what they believed in. He referred to.an article that was in the Grand.Terrace City News-and Stated-that the opposition of the Manhole Builders project was not a battle of the Grand Terrace Area Chamber of Commerce. He stated that he and Bobbie Forbes were representing themselves only. He also stated that he is no longer a Board Member of the Chamber,of Commerce that he is.the Editor of the Blue Mountain Outlook. He indicated-'that for the record .the Chamber Board has'the final say on what is included in the Blue Mountain Outlook not the Editor or the City.' "ORAL REPORTS s 5A. Committee Reports L. Emergency Operations Committee I a. Minutes of October 4, 2005 CC-2005-124 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (MAYOR FERRE WAS ABSENT), to- accept the j October 4, 2005 Minutes of the Emergency Operations Committee COUNCIL REPORTS Councilmember Hilkey,thanked staff and the sponsor's for the Halloween Haunt. He feels . that it was a-wonderful event. He stated that it was brought to,his attention that during campaign season, candidates leave flyers on doors. He stated that it is not unusual for - 1 Council Minutes November 10,2005 Page 3 homeowners not to use their front doors and that the flyers can'build up signaling to thieves that the home may be unattended. He feels as though this should be something to look at addressing in the future. He reported that the traffic,-on Barton Road has reached a new high and requested that staff push the signal synchronizing through town. He feels that traffic must be the number one problem in Grand Terrace. {- Councilmember Garcia, reported that she enjoyed the Annual Country Fair and that the Historical and Cultural Activities Committee did a great job. She questioned how long the project on Palm and Observation was going to,take. Building_&Sakb2ublic Works Director Richard Shields,responded that,when he spoke to the Gas Company they indicated that it would take approximately two weeks. Councilmember Garcia, questioned if the area where the.plates are will be level when the project is complete. Building & S-afetyTublic Works Director Shields, responded in the affirmative. Councilmember Garcia, questioned what the mounds of dirt are for at the Sav-On ` construction site. Building&Sa Iy2ublic Works Director Shields,responded that it will be used to raise and level out the area for the parking lot. Councilmember Garcia, questioned wheii the project will be complete. Building & Safety/Public Works Director Shields, responded that he has been told April, 2006. Councilmember Garcia, questioned when the traffic study will be complete. Assistant CiI-y Manager Steve Berry,responded that the study should be completed by the end of the year. Councilmember Miller, announced that George Anagnostopoulos'passed away and would like to adjourn the meeting in his memory. He also announced that Edward O'Neal passed away and that he will be missed. He thanked the Grand Terrace Foursquare Church for the painting of the Gage Canal. He stated that there are still graffiti issues in Grand Terrace and that staff is working on trying to catch those who are doing it. He felt that the Halloween Haunt was a good event and suggested that we focus on the kids and the organizations that support the event. He feels that the politicalelement shouldn't be out in the forefront and that political literature should not be given out.,He stated that he received complaints about f Council Minutes November 10,2005 Page 4 the equipment and tree trimming that was going on at City Hall on the same day as Election Day and suggested using better planning next time. He suggested that when the homes are demolished on Barton Road that the entire lot be cleared so that people can't congregate. Mayor Pro Tem Cortes, reported that SANBAG Board of Directors voted and approved to receive proposals from contractors for the management of the signal synchronization. Two will be chosen because it is two tier.,The first tier is the I10 Signal lights and the second tier is the major cities signals. They are hoping to begin the project in spring and that it will be completed six months after that. There will be a total of 600 signal lights. She stated that there was an incident on De Berry and Stonewood and requested a report on what happened. Lt.Hector Guerra, San Bernardino Countv Sheriff s Department,reported that over the past few weeks they have seen more of a problem with graffiti. He stated that approximately 20 individuals ranging in age of 12 years to the early 20's that live in town have been hanging around in the commercial areas. While the Deputies were making their efforts to get them to stop hanging out in the commercial areas they resorted to the residential areas. On Sunday j they went out in force and created a lot of havoc in the neighborhoods. After investigating and input from residents they were able to make approximately half a dozen arrests. He indicated that those in the group are responsible for most of the graffiti that has been done in town. He stated that the information that was provided by local residents helped tremendously. City Manager Tom Schwab, stated that the City received a request from the Department to tear down the three empty homes on Barton Road and that in turn staff has requested the Developer to do so. He feels that this will help in eliminating the problem. Mayor Pro Tem Cortes,stated that she appreciates the work of the Sheriff s Department. She stated that Ed O'Neal was a long time resident and volunteer and gave the funeral arrangement information. PUBLIC HEARING Mayor Pro Tem recused herself from this item and turned the meeting over to Councilmember Hilkey. r 6A. A Resolution Approving Tentative Tract Map No. 04-01 (TTM 16624)for a 15 Unit Single Family Residential Development with one Open Space Lot in the City of Grand Terrace, California f An Ordinance Approving Specific Plan No. 04-02 (SP-04-02)for a Lot Subdivision with 15 Single Family Detached Units and One Open Space Lot on a Two Acre Site Located on the North Side of De Berry Street Between the Gage Canal on the West Council Minutes November 10,2005 Page 5 and Mt. Vernon on the East and-Environmental Review Case No. 04-01 (E-04-01)- Mitigated Negative Declaration as Provided by the California Environmental Quality Act(CEQA) John Lampe,'Associate Planner,reported that this project was continued from the City .- Council meeting of October 13, 2005. The motion to continue'th&matter directed staff to } �. ask the developer to consider lowering the-number of units proposed to allow for an off-street parking area which would be gated to'restrict its use for the guests and visitors -of the proposed development. The staff was also directed to ask the,developer to consider-a Home Owners' Association, "HOA," and,to determine who the owner of the 20 foot alley-way along the northerly property line. Staff met with the developer and his engineer following the public hearing on October 13'h. The developer felt that reducing the number of units and providing off-street parking would not solve the problem of providing for guest parking for the new development. He felt that the restriction of such an off-street parking lot solely for use by guests would be very difficult to control and would not solve.the problem of guest parking along De Berry. He suggested that a better solution would be to post the.north side of DeBerry with a 3-hour parking limit which-would discourage parking from the apartment complex but would also provide for guest parking for the new proposed 15 unit project. The developer also felt that an"HOA"would-not be practical for such relatively small project, especially since there will be no common areas that will need to be controlled or maintained. In addition,regarding the issue of landscape maintenance along DeBerry;Section 18.73.210 (B) of the Municipal Code presently contains provisions that,require the'individual homeowner to maintain their front yard landscaping. Finally, the developer's engineer provided Staff with a copy of the Tract Map No. 6551 recorded in,1963. This map allowed for the subdivision of the area to the immediate north of the subject site and included the 20- foot alley-ways. The notations on the recorded map clearly indicate that the.alleys were dedicated as part of the public-right-of-way:It is clear from reviewing the recorded tract map that the City"owns" the alley-ways. The Planning Commission and Staff recommend for approval the Ordinance for the Adoption of the Specific Plan No. 04-02 and the.Resolution of Approval for Tentative Tract Map No. 04=01. Councilmember Miller,stated that each Councilmember has had the opportunity to speak to the developer and that he would,like to be reassured that the items-that they talked about will be implemented.- Councilmember Garcia, questioned what the space is between the park and the first house. Community andEconomic Developer Director Koontz, responded that there is no space. There is the house with the side-yard set-back and then the lot. It is either part of the open space lot or part.of the residential lot. Councilmember Garcia, questioned if it will have a fence between residential lot and the ! I - ' f Council Minutes November 10,2005 f _ j Page 6 4 park. 'Community and Economic Development Director Koontz,responded that there will be some type of fence or wall along the property line. Councilmember Garcia, questioned the North property line. I Community and.Economic Development Director Koontz, stated at this point there is no' -plans. Councilmember Garcia, questioned if lighting deters,criminal activity. Lt. Guerra,.responded that.it can't hurt. Councilmember Garcia,stated that in the future the City may want to.look at cull-de-sacs in the City and see what the lighting situations are. Councilmember Miller; questioned what can be done to lace street lights along this alley " P � g , Y way as part of the approval. Community and-Economic Development Director Koontz, responded that there are some lights along the alley-way. Council can condition the project to have staff double check the visibility of the street lights and improve the situation. I Councilmember Hilkey, questioned if the street lights are.in the alley. Community and Economic Development Director Koontz, stated that there are some street I lights attached to the power poles along the alley. City Manager Schwab,stated that Council can condition-the proj ect to have motion censored lighting on every,garage in the back. Councilmember Hilkev,. questioned if the lighting could have some sort of circuit that couldn't be turned off. Community and Economic Development Director Koontz, would like the applicant to respond to the lighting circuit. A condition can be added to take-special care and emphasis on security lighting in the alley and to have staff work with the'applicant to figure out the best way to do that. CCouncilmember Hilkey, stated that there were,some concerns that were brought up that he hasn't heard addressed.. Council Minutes- November 10,2005 Page 7 Community and Economic Development Director Koontz, stated that he-thought staff had addressed the concerns. Councilmember Hilkev,stated that they were going to widen the parking so that each house would have a pad for parking. Community and Economic Development Director Koontz,stated that it was discussed during the presentation. That would be included in the CC&R's the provision that they would be allowed at their own discretion to add another parking space next to the garage. Councilmember Hilkev,stated that there will be CC&R's one will let them know that there is a parking issue, so when they buy the house they will know that there is a parking issue and two they are allowed-to install a parking stall if they choose to if not they will have a compound parking issue. Community and Economic Development Director Koontz,responded in the affirmative. He stated that they want that in the CC&R's because the City has to approve the CC&R's before the map is recorded. Councilmember Miller,he feels that having the pad in the back will help with the parking situation. He is not supportive of limiting the parking to 3-hours-on DeBerry. Jason Karger, 19236 Dandelion Court;stated that at the conclusion-of the last meeting there were basically three items of concerns. First being the alley-way,which was determined to be owned by the City. The second being the parking issue. It will be'included in the CC&R's that it,is a public street and that anyone can park on the street and also they will offer as an option that they can add additional,parking spaces in.the rear of the property. Thirdly was lighting. There is lighting on the poles and behind on the duplexes. On the back of each house there will be two coach lights. It is possible to place the lights on a different circuit„however,what is to prevent someone from unscrewing the light bulbs. He feels that the HOA issue was addressed in the fact that there is no common area. Councilmember Garcia,she stated that she prefers motion lights andquestioned if they could be motion. Jason Karger, stated that it's not the wiring'it's the actual fixture. He�stated that there are two things that people don't like about motion lighting and that is when dogs or cats walk by it triggers and that motion detectors can go out over time. Councilmember Miller,questioned if there are vehicles parked in the alley-way will it be the code enforcement officer's responsibility,to enforce the parking. I ' I , Council Minutes November 10,2005 Page 8 i City Manager Schwab, responded,that it would more than likely be a deputy. The alley is only 20 feet wide and if someone parks in the alley they are actually parking in the travel lane. Councilmember Hilkey, questioned who the existing lights belong to. City Manager Schwab, responded that the lights belong to Edison and that the City should pay the bill. i Councilmember Hilkey,expressed his concern about the parking issue with the owner having the option of having an extra pad for parking and having them pay for it. Jason Karger,really feels that the parking won't be as big of a problem that Council feels that _ it will be. He stated that the CC&R's wilfrequire that the homeowners park in their garages. Councilmember Hilkey, questioned if we can include lighting in the CC&R's. Community and Economic Development Director Koontz,stated that anything can be in the f CC&R's. i f-� Councilmember Garcia, questioned if the City can do anything if the homeowner doesn't comply with the CC&R's. f City Attorney John Harper,responded that it depends on how they are drafted,under normal circumstances no. I . ` Community and Economic Development Director Koontz, stated that there are other built out alleys in the City and suggested talking to the Sheriff's Department to see if there are problems with crime in those areas. I I Lt. Guerra,responded,in the negative. I . Councilmember Hilkey opened discussion to the Public, there being none he returned discussion to the Council. Councilmember Miller,stated that there are C,C&R's that include parking regulations in the newer developments.' He stated that.he wants to make sure that the homeowner having an I option to build a slab for-extra parking is not an opportunity for the developer to make more money. He feels that the developer has worked with the City to address the issues. He feels t. that lighting should be added to the CC&R's. CG2005-125 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER I ' I , Council Minutes November 10,2005 Page 9 GARCIA, CARRIED 3-0-1.71 (MAYOR FERRE WAS ABSENT AND MAYOR PRO TEM CORTES ABSTAINED),to approve a Resolution Approving Tentative Tract Map No. 04-'01 (TTM 16624) for a 15. Unit Single Family Residential Development with one Open Space Lot in the City of Grand Terrace, California and the first reading of an Ordinance Approving Specific Plan No. 04-02(SP-04-02)for a Lot Subdivision with 15 Single Family Detached-Units and One Open Space Lot on a Two Acre Site Located on the North Side of be Berry Street Between the Gage Canal on the West andMt.Vernon on the East and Environmental Review Case No. 04701 (E-.04-01) -'Mitigated Negative Declaration as Provided by the California Environmental Quality Act (CEQA) with the understanding that Staff will also include lighting in the CC&R's. Councilmember Hilkey returned the meeting to Mayor Pro Tem Cortes. 6B City Wide User Fee and Rate Study An Ordinance of the City Council of the City of Grand Terrace,' California, Amending Title 4 of the Municipal Code-.and Establishing User Fees Assistant CityMana eg r Berry,CBIZ Accounting,Tax and Advisory of Orange County,LLC r (CBIZ)was engaged by the City of Grand Terrace to prepare-a comprehensive City wide user fee and"rate study The Rate Study document represents the results of the study'and the recommended user fee increases,.decreases,additions and deletions per staff. The objective of this project was to prepare a comprehensive City wide user fee and rate study that will identify all costs,associated with providing specific services. The.last time a full study was "done and increases were enacted by -the council was August 1993. It is Staffs recommendation to adopt,an Ordinance amending title 4 of the Municipal Code and Recommended Increases, Decreases, Additions, and Deletions of Selected User Fees. Councihnember Miller, questioned if the study was compared to other cities. Carol Jacobs, 2301 Dupont Drive, Irvine, responded no and explained that a fee study comparison is good information.to have,however,how cities calculate fees can vary widely so it's not a good gage to use when looking at fees and the cost to do business in Grand Terrace. Assistant Ci1y Manager Berry,stated that Staff has put,together a cost analysis with the most comparison"data,available from other cities. Grand Terrace has the lowest user fees in the area. Councilmember Miller, questioned how they came up with the fees. Carol Jacobs,responded that there are a number of components that are used. First they look I j Council Minutes November 10,2005 - ,Page 10 j at the labor rate at the highest step with all benefits, they add in a City-wide overhead rate, and a department overhead rate. I Assistant Ci1y Manager BEM,stated that there is a fully burden cost. The Department Heads looked at the-study and decided what increases or decreases they wanted to make. Councilmember Miller, questioned how the overhead rate was obtained. Carol Jacobs, they took the direct cost and the indirect-cost and divided them together. i C'ouncihnember Hilkey, stated that he has an issue with raising the copy fees. i Carol Jacobs, stated that the only thing that their study does is tell the Council what the maximum the City;can charge legally. Councilmember Hilkey, expressed his concern with the fees for appeals of.the Planning Directors decision, Planning Commission decision. He also has a concern with the fee for a major subdivision. being the same as a minor subdivision and questioned what the G difference is. BuildingL&Safety/Housing Director Richard Shields,responded that he did not review these "`, fees it was done by the previous director, however, he explained that a minor.subdivision,is 4 or less,'lots and a major subdivision is more than 4 lots. f Councilmember,Hilkey, questioned-what deferred monumentation is. Building&Safely/Housing Director Shields,responded that it is when they come in and do a monument on a parcel that has been deferred to a later date. City Manager Schwab, stated thatr there is a fee for deferred monumentati,on for 20 lots or less and no fee for 21 lots or greater and that maybe it should be a per lot fee.. Carol Jacobs, stated that in the current fee schedule, there is two categories for deferred monumentation. They want to eliminate the 21 or greater lots and have a per lot fee. Mayor Pro Tem Cortes opened discussion to the public. Jeffrey McConnell;21758 Walnut Avenue, stated that he understands that fees needs to be k adjusted. He expressed his concerns with the fees for the copies and suggested that some of the documents be available on-line. He feels that there needs to be clarification on the tape reproduction both audio and video. He expressed his concern with the use of acronyms and the appeal fees. He feels that the Council asked that the Council,keep this in mind when reviewing the fees. I - ,I I Council Minutes November 10,2005 Page 11 Patricia Farley, 12513 Michigan Street,expressed her concern with the fees for reproduction of documents. She suggested having documents available that they can take and'copy on their own at a cheaper price. She-feels that the information should be available on-line. She expressed her concern.with charging the maximum fee. She feels that the knowledge of facts should not be just word of mouth, they should be able to obtain the information from the City. Mayor Pro Tem.Cortes returned discussion to the Council. Councilmember Miller, would like to see the fee structure-in comparison with other cities. He feels that there are some items that need to be looked at and reviewed. Councilmember Garcia, questioned why we are doing this at this time. Assistant Ci1y Manager Berry,responded that there was some concern that the current user fees were too low.S City Manager Schwab, stated that in the budget staff asked to review development fees and user fees. If you look at these fees most of them are development fees. He-understands the items of sensitivity,however,most of the fees are development fees. Council'should keep in mind if the City does not charge the fully burden cost to a developer the rest ofthe citizens are going to subsidize it. Councilmember Garcia, stated that she agrees with some of the comments that have been made. The acronyms need to be spelled out in the documents. She would like to see the documents available on-line. Cily Manager Schwab, stated that staff is developing for next years budget a proposal to update the entire website to look at placing the entire agendas and minutes. Councilmember.Garcia, indicated that she would like everything to be available not just portions of information. Mayor Pro Tem Cortes,feels that the website should be,up-to-date. She indicated that some meetings last long.and that more than one tape is used and that there should not be charged per tape. Councilmember Hilkey,questioned if the user fees are differentiated from development fees. City Manager Schwab, stated that these' are user fees and that the development fees are currently being.xeviewed by staff. r i I k Council Minutes { November 10,2005 Page 12 CC-2005-426 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER GARCIA, CARRIED.4-04-0(MAYOR FERRE WAS ABSENT),to Continue the Ordinance of the City Council of the City of Grand Terrace, California Amending Title.4 of the Municipal Code and Establishing User Fees to-December 8, 2005. } UNFINISHED BUSINESS 7A. Second Reading of an Ordinance of the City Council of the City of Grand Terrace, I California Establishing Fines for Failure to Obtain a Street Cut Permit and Failure jto Perform Street Cut Construction in Accordance to the Specifications-as Described in the Specifications for Construction Within the Public Right of Way CC-2005-127 MOTION BY COUNCILMEMBER HILKEY, SECOND BYCOUNCILMEMBR GARCIA, CARRIED 4-0-1-0 (MAYOR FERRE WAS ABSENT), to approve the Second Reading of an Ordinance of the City Council of-the City of Grand Terrace, California Establishing Fines for Failure to Obtain a Street Cut Permit`and Failure I to Perform Street Cut Construction in Accordance to the Specifications as Described r in the Specifications for Construction Within the Public Right,of Way NEW BUSINESS -None CLOSED SESSION-None Mayor Pro Tem Cortes adjourned the meeting at 7:40 p.m. in memory of George Anagnostopoulos and Ed O'Neal, until the next CRA/City Council Meeting which is scheduled to be held on Thursday, December 8, 2005 at 7:30 p.m. i - I CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace I , i i c1TY RRHD TER C Community Services Department Staff Report MEETING DATE: December 8,2005 SUBJECT: INSTALLATION OF AN ALL-WAY STOP AT THE INTERSECTION OF PALM AND ROSEDALE (X) NO FUNDING REQUIRED BACKGROUND: The City of Colton, working with out contracted traffic engineer Craig Neusteadter, is requesting approval from the City of Grand Terrace to install an all-way stop at the intersection of Palm and Rosedale. Their traffic study has determined that an,all-way stop will alleviate hazardous sight distance constraints at the intersection. Since a portion of this intersection is in the City of Grand Terrace's right-of-way, the council is required to make the final decision. The City of Colton has agreed to pay all costs to stripe and provide signage for this intersection. CONCLUSION: STAFF RECOMMENDS APPROVAL OF THE INSTALLATION OF AN ALL-WAY STOP AT THE INTERSECTION OF PALM AND ROSEDALE WITH THE CITY OF COLTON COVERING ALL ASSOCIATED COSTS. DATE:12/08/2005 W.O.#12-2.1110 �COMMINIT �� STAFF 'REPOR_T O GRNMDMR C CRA O COUNCIL ITEM (X) MEETING DATE: 12/08/2005 FUNDING REQUIRED NO FUNDING REQUIRED X OUGH�p� DEPARTMENT OF SUBJECT: Approval of Final Parcel Map No. 16986. JILDING &SAFETY, PUBLIC WORKS APPLICANT: Gerald R.Burns,Bishop of the Diocese of San Bernardino. AND HOUSING 22795 Barton Road LOCATION: Parcel Map No. 16986, southeast corner of Pico Street and Suite B Oriole Street, being a Subdivision' of a portion of the Grand Terrace northwest 1/4 of the southeast 1/4 of the southwest 1/4 of California 92313-5295 Section 4, Township. 2, south, Range 4, west San Civic Center Bernardino Meridian. (909) 825-3825 Fax (909) 825-7506 RECOMMENDATIONS: That the City Council adopt Resolution No. 2005- , to: 1. Approve Final Parcel Map. 16986. 2. Request the Mayor to sign the Final Parcel Map No. 16986. 3. Direct the City Clerk to record the Final Parcel Map No. 16986, with the San Bernardino County Recorders Office. BACKGROUND: The Roman Catholic Bishop of San Bernardino, a corporate sole and the Roman Catholic Bishop of San Bernardino, a corporate sole,for benefit of,Christ the Redeemer Church, Grand Terrace, applied for a Tentative Parcel Map No. 16986,to divide approximately(5)five acre parcel into(2)two parcels,one(1.6)acre in size and the other(3.4)acre in size,in the R1-7.2,zone on the property located at 12745 Oriole Street, Grand Terrace Ca., between Pico Street.and Raven Way. i All Conditions of Approval have been met by the applicant for Final Parcel Map recordation. Staff recommends the City Council adopt Resolution 2005-_, and the Mayor sign Final Parcel Map.No. 16986. O-UPICIL AGENDA ITEEPU3 H01,3E J r i 1 F a RESOLUTION NO 2005-_ I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, APPROVING FINAL PARCEL MAP NO. 16986. WHEREAS, Tentative Parcel Map No.04-05,(TPN 16986),has been previously approved by the Planning-Commission on February 17,2005; and i WHEREAS,Tentative Parcel Map No.04-05,(TPM 16986),has been previously approved, by the City Council on March 10, 2005; and WHEREAS; all the conditions of approval for the recordation of Final Parcel Map No. 16986, have been met by'the Roman Catholic Bishop of San Bernardino, a corporate sole and the Roman Catholic Bishop of San Bemardino,•a corporate sole,for the benefit of,Christ the Redeemer Church, Grand Terrace. NOW,THEREFORE,BE IT RESOLVED by the City Council of the'City of Grand Terrace that the City Council approved Final Parcel Map No. 16986. BE IT FURTHER RESOLVED that the Mayor be authorized to execute the Final Parcel Map Agreement on behalf of the City. - APPROVED AND ADOPTED this day of ,2005. I " E MAYOR ATTEST: CITY CLERK f: DATE:12/8/2005 W.O.#12.555 STAFF REPORT CITY U GRf1ND TERR C CRA () 'COUNCIL ITEM (X). MEETING DATE: December 8,2005 l � FUNDING REQUIRED NO FUNDING REQUIRED X Ie UGH K�� SUBJECT: Resolution for Barton Road Overhead Bridge Replacement. DEPARTMENT OF (OH54C-0379) JILDING& SAFETY, PUBLIC WORKS RECOMMENDATIONS: (1) Repeal Resolution No. 98-02, adopted by the City AND HOUSING Council on February 18; 1998, agreeing to participate with 22795 Barton Road the City of Colton in the Barton Road Overhead Bridge Suite B Replacement. . Grand Terrace California 92313-5295 (2) Approve Resolution No. 2005 - , introducing Civic Center new language pertaining to Federal and State funding for (909) 825-3825 Fax (909) 825-7506 bridge construction through the California Department of Transportation. (3) Delegate the Public Works Directors' authorization to execute agreements on behalf of the City. BACKGROUND: On February 18, 1998,the City Council adopted Resolution No. 98-02, agreeing to participate with the City of Colton in the replacement of the Barton Road Overhead Bridge. Resolution No. 98-02,identified the bridge replacement funding percentage shared between the City of Colton and the City of Grand Terrace. Direction was given to the City Manager to draft an agreement with the City of Colton and submit the agreement to the City Council for approval. (Attached Resolution No. 98-02). On November 7, 2005, Caltrans contacted the City and requested Resolution 98-02, be changed to reflect additional language addressing Federal and/or State funding and also delegate an individual authorized to execute agreements on behalf of the City. According to Caltrans, Resolution No. 98-02, did,not mention the Federal and/or State funding nor did it delegate a person to sign agreements for the City of Grand Terrace. This language is needed in a new Resolution to move the bridge replacement project forward. Staff recommends Resolution No. 98-02, be repealed in its entirety and Resolution No. 2005 -_,be adopted,providing new language pertaining to Federal and/or State funding through the California Department of Transportation and delegate the PublicWorks Director to sign agreements on behalf of the City.The original language in Resolution No. 98-02, has been incorporated in Resolution No. 2005- Attachments: Resolution No. 98-02. RESOLUTION NO. 9842 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, , AUTHORIZING PARTICIPATION WITH THE CITY OF COLTON IN THE REPLACEMENT OF THE BARTON ROAD OVERHEAD BRIDGE PROJECT(OH54C-0379) VjWREAS,the City of Grand Terrace desires to participate with the City of Colton in the replacement of the Barton Road Overhead Bridge (OH54C-0379); and WHEREAS,,the funding for said replacement will be 80%Highway Bridge Replacement and i Rehabilitation(H.B.R R ), 10% City of Grand Terrace and 101/6 City of Colton; and WHEREAS,an additional retrofit credit of$244,000.00 will be available if this replacement is accomplished in an expedient time frame; I NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Grand Terrace hereby directs the City Manager to meet with the City of Colton to draft an agreement to accomplish this task. BE IT FURTHER RESOLVED that said agreement shall be submitted to the City Council of Grand Terrace and the City Council of the City of Colton for approval. PASSED,APPROVED AND ADOPTED this 18th day of February, 1998. - ATTEST: j &-;L City Clerk of the City of and Terrace and Mayo of the City of errace and of the of the City Council thereof. City Council thereof. I i I, Brenda is r°!�. City Clerk of the City of Grand Terrace. County of San Bernardino, State of California, hereby certify the foregoing instrument to be a full, true and correct copy of the original, now on file in my office. DATE- CITY L RK , I I I I I I t RESOLUTION 2005- REPEAL RESOLUTION 98-02, ADOPTED BY THE CITY. COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ON FEBRUARY 18, 1998. APPROVE A NEW RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING PARTICIPATION WITH THE CITY OF COLTON IN THE,REPLACEMENT OF BARTON ROAD. OVERHEAD BRIDGE PROJECT. (OH54C-0379) ACKNOWLEDGE ELIGIBILITY TO RECEIVE FEDERAL AND/OR STATE FUNDING FOR CERTAIN TRANSPORTATION PROJECTS AND DELEGATE THE PUBLIC WORKS DIRECTOR TO SIGN AGREEMENTS ON BEHALF OF THE CITY. i WHEREAS,the City,of Grand Terrace desires to participate with the City of Colton in the replacement of the Barton Road Overhead Bridge. (OH54C-0379); and WHEREAS,the funding for said replacement will be 80%Highway Bridge Replacement and Rehabilitation (H.B.R.R.), 10% City of Grand Terrace and 106/o City of Colton; and WHEREAS,an additional retrofit credit of$244,000.00,will be available if this replacement is accomplished in and expedient time frame; and WHEREAS, the City of Grand Terrace is eligible to receive Federal and/or State funding for certain transportation projects,through the California Department of Transportation; and . r. WHEREAS, Master Agreements, Program Supplemental Agreements, Fund Exchange"Agreements and/or ;Fund Transfer Agreements need to be.executed with the California Department of Transportation before such funds could be claimed; and WHEREAS,the City of Grand Terrace wishes to delegate authorization to execute these agreements and any amendments thereto to the Director of Public Works. NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of Grand Terrace hereby directs the City Manager to meet with"the City of Colton to draft an agreement to accomplish this task. BE IT FURTHER RESOLVED that said agreement shall be submitted to the City Council of the City of Grand Terrace and the City Council of the City of Colton for approval. PASSED,APPROVED AND ADOPTED this 8m day of December; 2005. ATTEST: MAYOR: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace �1Ty ROND TER C Community Services Department Staff Report MEETING DATE: December 8, 2005 CRA ITEM O COUNCIL ITEM (X) SUBJECT: Completion of the City of Grand Terrace Corporate Yard Project NO FUNDING REQUIRED BACKGROUND: On April 1"and April 81'2005, City staff advertised for the Grand Terrace Corporate Yard Construction Bid(GTB No. 05-01). The bid package included several corporate yard improvements that will help the City comply with NPDES•(Storm Water Runoff) guidelines. The project highlights included: A. Re-grading of the corporate yard B. Installation of a new aggregate and asphalt pavement C. Installation of a 450 gallon Precast Stormcep ter for NPDES compliance D. Installation of a concrete pad for street sweeping equipment and sweeping material containment On May 12, 2005, the City Council authorized Community Services to award a contract to the lowest bidder, EGN Corporation, for the completion of the City of Grand Terrace Corporate Yard Project. This project was funded by the General Fund and the Sewer Fund. The project was completed on November 7, 2005 to Community Service's satisfaction. RECOMMENDATION Staff requests the City Council: 1. Accept the project 2. Direct the City Clerk to record the Notice of Completion lot fir RpMD TER � Community Services Department Staff Report MEETING DATE: December 8, 2005 SUBJECT: SPECIAL EVENTS PERMIT REQUESTED BY CALVARY, THE BROOK FOR THE USE OF ROLLINS PARK FOR A NEW,YEAR'S DAY SERVICE AND PICNIC ON SUNDAY, JANUARY 1, 2006, NO FUNDING REQUIRED 'BACKGROUND: Grand Terrace Municipal Code 8.50.020 Special Events Permit. All special events occurring on property within the city, other than that property specified' in Section 8.50.010 of this chapter, shall be prohibited unless a properly issued special events permit has first been obtained. As here-in-after mentioned in this chapter"special events"means any assembly, congregation, attraction; display, entertainment, demonstration, carnival,bazaar, circus,rodeo, or other traveling show, fair, festival, food faire, cook-off, dance, concert or performance,.or any other planned occurrence that may attract a large number of people or which may otherwise become a hazard to the public peace, health, safety or general welfare. All applications for street or special events permits must be on file with the city sixty days before the scheduled event unless a waiver is granted by the city council. 'The city shall either approve or deny the application within thirty days of the date the completed application is filed. Discussion Calvary, The Brook, a-Christian Church based in Grand Terrace is requesting a special events permit for a New Year's Day Service and Picnic scheduled for Sunday, January 1, 2006 at Rollins Park from 10 a.m. to 2 p.m. The event will take place on field 1 (City property). There will be no stage but a sound system will be used for the service music. The City is incurring no costs for this event. The estimated 200-300 attendees will park along De Berry, in the Rollins Park parking lot, and in the surrounding streets. i 1 I � ' I I - i Staff has met with the representatives from the Brook to review their requests and advise i them on the City's requirements for the permit. I This event is free and open to the public. CONCLUSION: Staff recommends approval of the special events permit for Calvary, the Brook's New Year's Day Service and Picnic scheduled for Sunday, January 1, 2006 at Rollins Park. I I i 1 I I I , I I i i i I 1 I I I I I I cITY RAND TER C Community Services Department Staff Report MEETING DATE: December 8, 2005 SUBJECT: 2005=06 Disadvantaged Business Enterprise Program Goal NO FUNDING REQUIRED BACKGROUND: In July 2001, the City Council approved the City's Disadvantaged Business Enterprise (DBE) Program for use in the implementation of all projects utilizing Federal Funds. The DBE program is submitted annually to the Office of Local Programs Assistance at CALTRANS. This item is requesting that the Council approve a resolution adopting our 2005-.06 Goal for the City(see attached letter). RECOMMENDATION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING. 2005/06 DISADVANTAGED BUSINESS ENTERPRISE PROGRAM GOAL. RESOLUTION NO. 05= - � I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A 1 - DISADVANTAGED BUSINESS ENTERPRISE PROGRAM 4 r GOAL I WHEREAS, under Federal Guidelines, all entities, both State and Local, which, receive Federal funding for transportation related projects, are now required to begin the implementation of programs which will, assist and maximize the use of Disadvantage Business Enterprises (DBE's); and WHEREAS, under Title 49 CFR Part 26,the US Department of Transportation now mandates "Participation by Disadvantaged Business Enterprises" in all projects which I involvethe Federal Highway Administration (FHWA), Federal Transit Administration(FTA) and the Federal Aviation Administration (FAA); and i WHEREAS, the City of Grand Terrace is in the process of implementing capital projects which will utilize federal funding which will be subject to the regulations imposed j under Title 49; and i WHEREAS, the City of Grand Terrace has an approved DBE Program and Policy which conforms to the regulations and will serve as the governing document for compliance for the expenditure of federal funds; and + WHEREAS, the City of Grand Terrace is setting 11.7% as our estimated DBE Participation goal for the period of October 1, 2005 to September 30, 2006. j NOW,THEREFORE, BE IT RESOLVED,that the City Council adopts the CITY OF GRAND TERRACE DISADVANTAGED BUSINESS (DBE) ENTERPRISE PROGRAM GOAL and authorizes submittal to the Caltrans Office of Local Programs and Assistance. PASSED, APPROVED AND'ADOPTED this 81h day of December, 2005. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace j 1 August 31, 2005 Department of Transportation Local Assistance c t T r 655 West Second Street, 2"d Floor (Physical) 464 Fourth Street, 6'Floor(Mailing) R![NDTERR San Bernardino, CA92401-1400 ` Mr. Louis Florez District Local Assistance Engineer CALTRANS DISTRICT 08 ATTENTION: LANA BEALS ANNUAL OVERALL DBE GOAL INFORMATION The amount of overall goal, methodology, breakout of estimated race-neutral and race-conscious participation, and any DBE program updates are presented herein in,accordance with Title 49 of the Code of Federal Regulations Part 26.45, and as described in the Local Assistance Procedures Manual. The City of Grand Terrace of the County of San Bernardino submits our annual overall goal information(and any needed updates of our DBE program)for your review and comment. We have established an annual overall DBE goal of 11.7% for the Federal Fiscal Year 2005-2006,beginning on October 1,2005 and ending on September 30,2006. Methodology The City has used methodology provided by CalTrans and approved by SANBAG. The result is an Overall Annual DBE Goal for FFY 2005-2006 of 11.7%. Breakout of Estimated Race-Neutral and Race-Conscious Participation. A breakout of estimated race-conscious and race-neutral minority participation has been set at 10.3% and 1.1% respectively. DBE Program Update There is no update to the program at this time. DBE Liaison Officer Date Steve Berry RESOLUTION NO. 2005- A RESOLUTION OF THE'CITY COUNCIL OF THE CITY OF GRAND 'TERRACE, CALIFORNIA, IN. - SUPPORT OF -STATEWIDE GREENHOUSE GAS REDUCTION TARGETS WHEREAS, the City of Grand Terrace supported the California Air Resources Board's (CARB)landmark September 2004 regulations to reduce global warming pollution emitted by passenger vehicles pursuant to AB 1493 (Pavley); and, WHEREAS,actions taken by local government to reduce greenhouse gas emissions and increase energy efficiency provide multiple local benefits by improving air,qu'ality and public health, reducing energy expenditures, and potentially saving money for the local government, its businesses, and its residents; and WHEREAS, local governments greatly influence the community's. energy usage through their .actions concerning land use, transportation, construction, waste management, energy supply, and energy management; and WHEREAS, increased temperatures due to higher greenhouse gas levels in the atmosphere threaten to increase the incidence of severe weather conditions, adversely impact water quality and supply, exacerbate air quality problems, and to adversely impact human health by increasing heat stress, the incidence of infectious disease, and the risk of asthma, respiratory and,other health problems; and WHEREAS, California has taken a leadership role in our nation in addressing climate protection by implementing the motor vehicle greenhouse gas emission reduction regulations and,on June 1,2005,establishing,at the initiative of the governor,greenhouse gas reduction targets for the State: by 2010 to reduce greenhouse gas emissions to 2000 levels, by 2020 reduce greenhouse gas emissions to 1990 levels, and by 2050 to reduce greenhouse gas emissions to 80 percent below 1990 levels; NOW, THEREFORE, BE IT RESOLVED that the City.of Grand Terrace supports the State's greenhouse gas reduction targets as stated above which is in line with its past support of CARB's landmark global warming pollution regulation. PASSED, APPROVED.AND ADOPTED this 8` day of December, 2005. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace _:� � .�•C9uL ,us`iS VIA, K� ELr$ UV'`.r%Ee' J\ II , _ II i I j I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify ,I that Resolution No. 2005- was introduced and adopted at a regular.meeting of the City Council of the City,of Grand Terrace held on the 8" day of December, 2005, by the following vote: AYES: NOES: ABSENT: ` ABSTAIN: i Brenda Stanfill, City. Clerk Approved as to form: City Attorney I , 2 II , i l THE CITY OF .GRAND TERRACE STAFF REPORT Finance Department CRA ITEM ( ) COUNCIL ITEM(X) MEETING DATE: December 8, 2005 AGENDA ITEM SUBJECT: ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDING JUNE 30, 2005 FUNDING REQUIRED NO FUNDING REQUIRED XX In accordance with Municipal Code 2.12.030.13, staff is presenting the Annual Financial Report for the fiscal year ended June 30, 2005 for your review and acceptance, and also as a matter of public record. The audited report was prepared by the firm of Rogers, Anderson, Malody & Scott, LLP, Certified Public Accountants, with whom the City contracts to perform the financial - and compliance audit. The City of Grand Terrace continues to receive an unqualified opinion 1` on its financial report. The auditor has rendered an�opinion that the financial statements, present fairly, in all material respects, the financial position of'the City of Grand Terrace, as of June 30, 2005 and the results of its operations for the year then ended in conformity with generally accepted accounting principles. This report will be submitted to the State Controller's Office as required by the Single Audit Act of 1984 and OMB Circular A-128.and A-133. A copy of the financial,report is available to the general public in the Grand Terrace Library, and at the Community Services counter in'city hall. Mr. Terry Shea of Rogers, Anderson, Malody & Scott will be present at the December 8 meeting to answer questions. Staff Recommends that Council: ACCEPT THE AUDITED ANNUAL FINANCIAL REPORT OF THE CITY OF GRAND TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 2005. COMM AGENDA ME_Ii� NEcEiVED Historical & Cultural Activities Committee NOV Minutes for October 3, 2005 0 Zod� CITY OF GRAND TERRACE CITY,CLERK'-q DE'ARTAAENT The meeting was called to order at 7:17 p.m. by Chairman Pauline Grant. Those present were Pauline, Colleen Edmundson,Masako Gifford, Gloria Ybarra, City Clerk Brenda Stanfill, Frances Carter, Ann Petta and Shelly Rosenkild. Secretary's Report: The Minutes for September 12, 2005 were read and approved on a motion by Frances, seconded by Colleen. Motion carried. Treasurer's Report: The budget shows a balance of$1,200. The Petty Cash balance is $108.76. Shelly presented a bill for $35.93 for billboard materials from Wal-Mart for the Country Fair. Colleen noted that a bill over$25.00 is submitted to the city as'per city requirement. Frances presented 18 photos of Grand Terrace,which were taken in the 1960's. The photos are for our historical collection and were donated by Kim Hathaway. Frances passed out copies of a very interesting article on Jimmy Webb written by Joe Goldberg, dated July 14,2005. It describes Mr.Webbs many accomplishments as a songwriter,performer and budding musical producer. As was noted in our minutes of September 12, 2005, Mi. Webb wrote a song about Grand Terrace. Country Fair: Ann noted that as of October 3, 2005,we have fourteen applications for the arts and crafts portion and that forty applications are needed. In the cooking and baking contest, four applications have been received, also as of October 3, 2005. Frances submitted copies of the Country Fair Food Contest Rules to our committee. Ann advised that we need three volunteers and also prizes for the prize drawings. In Hannah's memory,Ann will donate a lap afghan for the drawings. For the rest of the prizes needed,which are approximately six prizes, our committee will supply the prizes. Our committee held a billboard workshop on Monday, September 26, 2005 at 1:00 p.m. in the community room at City Hall. Shelly painted the billboards and Pauline, Ann and Gloria outlined the drawings and wording. A second workshop is scheduled for Thursday,October 13,2005 at 1:00 p.m.to be held at either the conference room or community room at City Hall. The committee will help Shelly put contact paper on the billboards and help with any finishing touches that need to be made to the billboards. Pauline passed out copies of the Country Fair Guidelines to our committee. Shelly created the poster for the Fair. Brenda made fifty copies and gave them to Colleen to pass out to different businesses. Our committee proposed names for the judges for the Fair contests. ,Some names mentioned were: . i i i Bobbie Forbes,Chamber of Commerce President;Elizabeth Duarte,President ofthe Woman's Club; i Warren Schmidt, President of the Lions' Club and JoAnn Johnson from the Senior Center. Shelly will put the schedule of events of the Fair on cable. The time schedule thus far is as follows: 9:00 AM - Fair begins 10:00 AM -Food judging begins 11:00 AM - Woman's Club barbeque begins 1:00 PM- Square Dancers 2:30 PM - Prize drawings and food contest winners will be announced at this time. Shelly will be doing face painting after the food judging is over. I Ann noted that recently at the Lawrence Welk Golf Course in Escondido, Colleen hit a hole-in-one. Ann presented Colleen with a box of golf balls as a congratulatory gift. Congratulations to Colleen, our"celebrity!" The meeting was adjourned at 8:45 p.m. The next meeting will be November 7, 2005. ' I ARespecy Submitted, i i Gloria Ybarra Secretary I I 1 I COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE DECEMBER 8, 2005 DATE NOV 22, 2005 PROBLEM: The Emergency Operations Committee has only one Alternate Member position. The committee has been able to add valuable members recently. Further, there are, at least three very well qualified people who have shown a genuine interest in the committee. By adding a second and third Alternate position, the committee would be in a far better position to accept additional valuable new members. ALTERNATIVES: SOLUTION(S): Add the second and third Alternate,positions to the Emergency Operations Committee. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: Add the second and third Alternate positions to the Emergency Operations Committee. 0e �� A GHEENDA ITE1110 N01 ". CITY OF GRAND TERRACE RECEIVED CRIME,PREVENTION COMMITTEE �V 200 Regular-Meeting MINUTES CITY OF GRAND TERRACE September-l2,2005 CITY CLERK'S DEPARTMENT The Grand Terrace Crime Prevention Committee met for the regular meeting at the Senior Center. Meeting was called to order at.6:05 p.m. by Chairperson, Philomene Spisak. MEMBERS PERSENT were Chairperson, Philomene Spisak, JoAnn Johnson, Dottie Raborn, Richard Rollins, Don Bennett, Lew Neeb and Pat Smith. MEMBERS ABSENT— None. CITY STAFF/SHERIFF'S DEPT.— SSS, Beth Powell GUESTS PRESENT=Robert Stewart, Debra Hurst and Council Woman, Lee Ann Garcia. INTRODUCTIONS - Were made around,the table. AGENDA was approved with motion by Richard Rollins and second by Dottie Rabom. MINUTES for the meeting of August 8, 2005 were approved with motion by Pat Smith and second by Don Bennett. r PUBLIC COMMENT—None CORRESPONDENCE—Richard reported,on a fax that 1 e had received from the office of Supervisor, Dennis Hansberger. Jessica's Law has been introduced to Legislature with a combination.of SB-588 and AB-231: The recommendation is to'be able to track child molesters by way of GPS.and by increasing the penalty. Information about convicted and released child molesters can be found on MegansLaw.com. UNFINISHED BUSINESS A. Swindles a. Get away driver for robbery at BofA was caught.-This robbery was of an individual outside the bank. b. Safety tips will be in-the Crime Report in the Blue Mountain next month. c. Crime Reports have not been available, but should be available next month. d. Social Security numbers should never be used for ID. e. Give your SS number only if you initiate the call. The last 4 digits are ok., £ Leave your SS card at home in a secure location. B. Parking at Grand Royal Mobile Home Park a. This item will be left on the agenda until the curb painting has been done. C. Grand Terrace Days a. Nothing yet for 2006. NEW BUSINESS A. Crime Prevention Planning a. Discussion on SSS duties and how they differ from previous CSO b. Any way we could have a second SSS or a CSO?. I _ B. Action Items—Nothing new. REPORTS A. Summary of Law Enforcement Activity—Beth Powell, SSS } a. Two complexes have signed on for Crime Free Multi Housing. b. Hopefully, the other complexes-and Mobile Home Parks might join. t c. Beth stressed the importance of great care when going to the bank or ATM. d. Watch for follow home or other criminal action. e. Stressed again to never give out.Social Security number. B. Citizen Patrol Report—Bob Stewart a. Hours.for July and August were not immediately available. C. Other Community Programs'-None D. Member Reports a. Richard.said that he was;available if Beth needed help on programs. b. Lew suggested putting a return address label inside your TV, computer, etc. c. Beth suggested that engraving would be even better. d. Lee Ann commented that she appreciated the time devoted by the committee. ADJOURNMENT-There being no further business to discuss, the meeting was adjourned at 7:07 p.m. Secretary;JoAnn Johnson C i I - 1 • I ' i CITY OF GRAND TERRACE NECEIVED CRIME PREVENTION-COMMITTEE Regular Meeting NOV .15 2005 MINUTES October 10 2005 CITY OF GRAND TERRACE CITY CLERK'S DEPARTMENT The Grand Terrace Crime Prevention Committee met for the regular meeting at the Senior Center. Meeting was called to order at 6:05 p.m. by Chairperson, Philomene Spisak. MEMBERS PERSENT were Chairperson, Philomene Spisak, JoAnn Johnson,�Dottie Raborn, Richard Rollins, Don Bennett, Lew Neeb and Pat Smith. MEMBERS ABSENT— None. CITY STAFF/SHERIFF'S DEPT.— None. GUESTS PRESENT—Robert Stewart,.Debra Hurst,(who submitted an application for membership), and Judy and Richard Steppins with both Loma Linda and'Central Citizen Patrol. INTRODUCTIONS - Were made around the table. AGENDA was approved with motion by Pat Smith and second by Don Bennett. MINUTES for the meeting of September 12,_200.5 were approved with motion by Lew Neeb and second by Dottie Raborn. PUBLIC COMMENT a. Debra Hurst reported that she had obtained sex offenders living in Grand Terrace from the web site provided last month. The print out was circulated. b. She also submitted her membership application which will go to council. The position will probably be an alternate position. c. Question asked by Richard Steppins was who determines the numberr of members on the committees. d. The number of members is 7 and it is determined for.all committees which are under the City Council. Alternate members are also determined by council. e. Richard Steppins also reported that both Loma Linda and Central units have 14 members. f. Question was also asked about the scope of allowed,activities. A comparison was made and determined to be quite similar. CORRESPONDENCE—None. UNFINISHED BUSINESS A. Swindles a. It was pointed out that MediCare cards have your Social Security number and that it also should not be carried in your purse or wallet. B. Parking at Grand Royal Mobile Home Park a. This item will be left on the agenda until the curb painting has been,done. I ' b. However,the City Council has passed.the proposal and it is only a matter of j finding,the time to do the painting. Should be done by about the first of , November. �. C. Grand Terrace Days 1 - a. Nothing yet for 2006. D. Action Item a. The action item regarding Jessica's Law sent to Council was,read. The Council approved the adoption and the support of the.law. I - • NEW BUSINESS I A. Crime Prevention Planning—Nothing new. B. Action Items—See item D. above under Unfinished Business. REPORTS A. Summary of Law Enforcement Activity—Beth Powell, SSS a. No report here due to absence of SSS. B. Citizen Patrol Report—Bob Stewart a. Hours for September was 269 and total for year to date was 2150. b. Some patrol members will work at the Halloween Haunt.- Members should make it a point to have flash lights since it will be very dark. c. Judy and Richard Steppins will-also be helping at the Haunt. d. Still looking for the driver who crashed on Minona but he is known and will be found. e. COP conference speaker was very good. "Inside the Mind of a Terrorist" C. Other Community Programs =None D. Member Reports a. L-ew related a funny happening with a"known-felon". kb. Richard Rollins again stressed that parents should know,where their children are and what they are doing while at the parks. c. Richard Rollins also suggested that the Committee go to the Council and request that the city hire someone to work on pedophilia'cases.- I ADJOURNMENT-There being no further business to discuss, the meeting was adjourned at 7:00 p.m. Seer , JoAnn Johnson j - c`Tr . ONDTE C Community Services Department Staff Report CRA ITEM ( ) COUNCIL ITEM ( ) (X')MEETING DATE: DECEMBER 8, 2005 SUBJECT: NON-OWNER OCCUPIED/RENTAL PROPERTY ORDINANCE 'FUNDING,REQUIRED: (X) NO FUNDING REQUIRED ( ) RECOMMENDATION: APPROVE THE FIRST READING OF THE NON-OWNER OCCUPIED/RENTAL PROPERTY ORDINANCE. Background At the October 27, 2005 City Council Meeting, the council passed the Non-Owner Occupied Rental Property Program. This program is expected to help our City clean up sub-standard rental stock, improve the quality of life in our neighborhoods, and maintain or increase the economic value of single-family homes and other rental residences. t The council expressed some concerns with the initial program proposal and requested a number of changes that have been and addressed in the attached Non-Owner Occupied/Rental,Property Inspection Ordinance: (1) Exterior Inspections Under the purview of the Community Services Director, the Code Enforcement Department shall conduct an annual exterior inspection of all non-owner,occupied/rental properties located within the City. If at the time of the exterior inspection, violations are found or there is reasonable cause to believe that violations.exist within the interior of the property, the Code Enforcement Department may request that an interior inspection be completed. In the event a tenant, in possession of a property to be inspected, refuses- access to said property the City Attorney is•authorized to.obtain from a court of competent jurisdiction-any warrant necessary to cause the inspection to take place. (2) Good Landlord/Tenant Program Well-maintained properties that have passed inspections for4hree consecutive years may qualify to participate in the Good Landlord/Tenant Program. For qualifying properties , the property owner will be allowed to remove the property from the full program and pay an annual inspection fee that is one-half of the City,inspection program's annual fee, provided conditions do not deteriorate to the point where the property would no longer.meet eligibility standards for program participation. i I I _ (3) Violations C (a) Notice of Violation. Whenever-the inspector determines that a violation of this article exists, the inspector shall give notice of violation and an order to correct to the property owner. The notice shall be in writing, sent via-both regular and certified mail, and shall describe the violation in sufficient detail so that a reasonable owner would understand the violation(s) and have the opportunity to correct said violation(s). (b) Time.for Correction. The notice shall provide a reasonable time for correction. The time for correction will allow for a period of 24 hours to up to 90 days from the date of'the Notice of-Violation mailing, depending upon the severity of the violation. The owner may j request an extension of time. The extension may be granted if the inspector determines that, substantial progress is being made to correct the violation. , (c) Report of Inspection. Upon completion of the property inspection, the inspector shall send a written Report of Inspection,. via both regular and certified mail, to the property owner. If one or more violations are found, the.Report of Inspection will include the Notice fof violation containing an itemization of the violation(s) and the set period of time for correction. O Education. Annually each rental property owner will receive an invitation to City sponsored educational sessions entitled (1) "How to pass your inspection" (2) "Tenants Rights". This invitation will accompany the Annual Inspection Fee mailings sent to.all rental property owners. t (1) How to Pass Your Inspection The purpose of this course is-to give property owners an understanding of what to expect during their inspections and will allow them to objectively assess their own property to " determine what they-will need.to-repair, if anything, in order to pass an inspection the ' first time. This educational session will familiarize property owners, and property j managers, with the basic procedures of an inspection, what is considered a violation; and what is considered compliance with the California Housing Code, California Building Code; California Fire Code and the California Civil Code. i (2) Tenant Rights v This course-can benefit both tenants and property owners. This educational session will cover items such as: =Before You Rent......Tips for Renters- -Before You Sign -Moving In -Rights and Responsibilities of Landlords and Tenants -Moving Out -Key Contacts for State, local, and non-profit agencies that can typically assist renters. Enforcement. (a) Repeat violations are usually related to aaack of property management knowledge. Property management courses are offered through local rental property management associations. Any property,owner.in viol_ation.who chooses to attend an "Essentials of -Rental Property Management" ,seminar or similar such approved seminar will have.the. . amount of their violation reduced by the cost of the seminar when proof of. completion is remitted with the payment of the fine. The Community Services Officer can refer property owners to a local association for approved seminar information.,,_ During the drafting of this ordinance staff.met with community groups,.property'owners and. looked to similar,ordinances from other Cities for guidance. It was our desire to balance the implementation of an ordinance that would create an incentive to maintain rental property to an acceptable standard while not unduly penalizing property owners-who have always care to maintain their properties. RECOMMENDATION APPROVE THE FIRST READING OF THE NON-OWNER OCCUPIED/RENTAL PROPERTY PROGRAM I I � ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE NON-OWNER OCCUPIED/RENTAL PROPERTY PROGRAM. WHEREAS, the City Council at their 2005 City-Wide Prioritization Workshop rated a Rental Housing Ordinance as one of their top 10 priorities for f staff in FY 2005/06,; and WHEREAS, the goal of this program is expected to help our City clean up r { sub-standard rental stock, improve the,quality of life in our neighborhoods, and maintain and or increase the economic value of single-family homes and other rental residences;.and WHEREAS,- staff has had several meetings with industry_,officials, business organizations, the general public and property owners to take their input i with the desire to balance the implementation of an ordinance that would create an incentive to maintain rental property to an acceptable standard while not unduly penalizing property owners who have always care to maintain their I properties; and WHEREAS, the'City Council held a properly noticed public hearing on December 8, 2005 ; ti r NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: i Section 1. The Non-Owner Occupied/Rental Properties Inspection program,set out in full in this Ordinance is hereby approved and adopted by the City Council. 1 Purpose. I The purpose of this ordinance is to identify substandard non-owner occupied/rental i property stock and to ensure rehabilitation or elimination of non-owner occupied/rental properties that do not meet minimum building`and housing code standards, exterior j maintenance standards or are not safe to occupy. i The City of Grand Terrace does hereby declare that there are approximately 327 non- owner occupied/residential housing units,and 1009 multi-family non-owner occupied/rental properties — not including mobile homes, assisted living facilities, and convalescent care facilities—within the City. •It is the intention of the City Council to j establish a program whereby the exteriors of non-owner occupied/rental housing units can be inspected on a regular basis and certified as meeting minimum standards. The City endeavors to target its efforts to properties where violations exist and are a habitual condition of the-property without unduly burdening responsible and prudent property owners. • Definitions. For purposes of this chapter, the following terms, phrases and words shall have the meanings' iven-herein. Unless otherwise expressly stated', words not defined herein shall be given their common and ordinary meaning. Apartment House—means any dwelling, which is designed, built, rented, leased, let or hired out for occupation, or which is occupied as the home'residence of three or more. i ~; families living independently of each other in dwelling units. Applicable Codes and Standards -means those minimum standards governing residential rental property as contained in the State Housing, Building Fire and Civil Codes. Approved—means.performed in'a manner and/or materials consistent with the California Building Code in effect at.the time of construction or substantial renovation unless otherwise provided. Basement- means a story having clear a clear height of at least seven feet from finished floor to finished'ceiling, the floor level of which is below finished grade but not less than four fe6t below the average finished grade,-having floor and walls of approved construction. Code Enforcement—City personnel responsible for enforcement of applicable building -codes and standards Habitually Substandard—rental property with code or standards violations that persist for 6-months or more after notice of violation has been given and where there has been no attempt to abate the problem. Inspection Fee' a fee set'by the City'to`cover the cost of administering this program Landscape - areas defined as the general landscape area, rights-of-way and detention or pond areas. Maintenance.Standards—standards, which govern the,physical appearance and condition of both the exterior and interior areas of an apartment house. Notification of Inspection— notice from the,City to-the property owner/agent that the City will be conducting an inspection. Non-Owner Occupied/Rental Property-a residential-dwelling wherein the owner/landlord gives to another the temporary possession and use of property in exchange for consideration and the latter agrees to return the property to the owner/landlord. Occupant—means any person who occupies a•unit, as a tenant or permittee of the owner, but not an owner occupied unit. i I - I Owner- means any individual, partnership, corporation including the agents) of the owner who has title to a residential rental unit. � I Owner Occupied— means a residential unit, which is occupied by the owner. Well-maintained Properties— properties with no existing violations of the California I Housing Code, California Building Code, California Fire Code or the California Civil I { Code. Scope. The provisions of this chapter shall apply to all existing non-owner occupied/rental property, including parking lots, driveways, landscaping, assessory structures, fences, walls, swimming pools, hot tubs and spas. Hotels, motels, mobile home parks, bed and breakfasts, and other similar occupancies are specifically excluded from the provisions of this chapter. f ' The City seeks to work within its existing departmental structure to conduct the initial and subsequent inspections using Code Enforcement personnel. Exemptions. (a) Newly Constructed Buildings. Newly constructed buildings shall be exempt from this Article for a period of one (1)year. The exemption period shall begin on the •date a certificate of occupancy is issued. Inspections authorized; compliance with applicable codes and standards. I (a) Inspections; conformance with standards. (1) Under the direction of the Community Services Director, the Code Enforcement Department shall conduct an annual exterior inspection of all non- owner occupied/rental properties,located within the City. If at the time of the exterior inspection violations are found or there is reasonable cause to believe there may be violations within the interior of the property the Code Enforcement ! Department may request that an interior inspection be completed. In the event a i tenant, in possession of a property to be inspected refuses access to said property, the City Attorney is authorized to obtain from a court of competent jurisdiction any warrant necessary to cause the inspection to take place. (2)When inspections are made, buildings shall be required to be in conformance and maintained in accordance with the code standard that was in effect at the time the building was constructed, except for any additional requirements mandated by the municipal code or state law. ! (b)-Non-complying structures. Structures and premises that do not comply with the provisions of this code and the codes listed above must be altered or repaired to obtain the required level of compliance or demolished. 1 I Exterior building maintenance standards. I I ' I I In addition to the California Model Building Codes and City of Grand Terrace Municipal Code,•Health and Safety, Title 8, residential non-owner occupied/rental buildings shall meet the following exterior building maintenance standards: (a) Buildings, or portions thereof, shall have exterior walls that are.weather tight, watertight, and kept free of deterioration,.holes, breaks, or loose boards or coverings. Roof surfaces shall be watertight and not have any defects that will allow water to enter into the structure; (b)The exterior finish_of all structures shall be maintained. If the exterior finish of a L structure is paint or stain, the structure shall be painted or stained prior to a time when the exterior finish has substantially deteriorated; (c)All architectural projections such as cornices, moldings, lintels, sills and similar projections shall be maintained in good repair and free of defects; (d)All chimneys, antennas, vents, gutters and downspouts and similar projections or building accessories shall be structurally sound and in good repair..Such projections shall be properly secured, when applicable, to an exterior wall or roof; (e)Windows and exterior glazing shall be soundly and adequately glazed, free from loose and broken glass and cracks that could cause physical injury or allow the elements to enter the structure. Exterior doors shall be maintained weather tight, watertight and.rodent.proof. Exterior doors of rental dwelling units shall be solid core or equivalent and be provided mith a deadbolt-locking device that tightly secures the door; (f)All structures and exterior property shall be maintained free of rodent, insect or vermin infestation, which creates an unsafe or unsanitary environment on the subject, or adjacent buildings or properties; and (g)All assessory structures shall be maintained in a state of good repair or removed from the site. Such structures shall include, but not be limited to, clubhouses, offices, maintenance buildings, carports, retaining walls, fences, garages, swimming pools;,spas, hot tubs, and miscellaneous sheds or structures. Exterior site maintenance standards. In addition to the California Model Building Codes and City of Grand Terrace Municipal Code, Health and Safety, Title 8, residential non-owner occupied/rental buildings shall meet the following exterior site maintenance standards: (a) There shall be no accumulation of weeds, vegetation,junk (to include, but not be limited to, abandoned, unused or non-operational appliances, equipment, vehicles, machinery, or household furnishings), dead organic matter(including lawns), debris, garbage, stagnant water, combustible materials or similar materials or conditions; (b)All parking areas shall be kept free of potholes, cracks or other deterioration. No dirt, grass or sod parking areas are allowed. All striping and signage, including J parking signage and fire lane or access signage, shall be maintained in good ! condition.and clearly legible; (c)All landscaped areas shall be maintained so as not to constitute a public safety hazard and all.dead, diseased, or severely damaged plant materials shall be 'removed. Driveways, hardscape parking areas, patios or walks are not included as landscape'areas; and j (d) Refuse enclosures shall be installed and maintained. All refuse shall be kept inside the enclosure. Oversized trash that will not fit within the refuse enclosure shall be removed from the property. ! Interior maintenance standards. In addition to the California Model Building Codes, residential non-owner I occupied/rental buildings shall meet the following interior maintenance standards as defined in California Code of. Regulations (CCR) Title 24 definition of a "habitable" rental unit: (a) Effective waterproofing and weather protection of roof and exterior walls j' including unbroken windows and doors. (b.) Plumbing facilities in good working order, including hot and cold running water, connected to a sewage disposal system. (c) Gas facilities in good working order. (d) Heating facilities in good working order. (e) An electric system, including lighting, Wiring, and equipment, in good Working j order. (f) Clean and sanitary buildings, grounds, and appurtenances (detached garage, i garden, etc.)free from debris, filth, rubbish, garbage, rodents, and vermin. (g) Adequate trash receptacles in good repair (h) Floors, stairways, and railings in good repair (i) A working toilet, wash basin, and bathtub or shower. (j) A kitchen with a sink that cannot be made of absorbent material such as wood ! (k) Natural light-in every room through windows or skylights. Windows in each room must be able to open at least halfway for ventilation,,unless a fan provides mechanical ventilation (1) Safe fire or emergency exits leading to a street or hallway. Stairs, hallways, and exits must be kept litter-free. Storage areas, garages, and basements must be kept free of combustible materials. (m)Operable deadbolt locks on the main entry doors of rental units, and operable locking or security devices on windows. (n) Working smoke detectors in all units"of multi-unit buildings, such as duplexes and apartment complexes. Apartment complexes also must have smoke detectors in common stairwells. Notification of inspection; inspection procedure. . (a) A letter of intent to inspect the property shall be mailed to the property owner stating an approximate date and time of inspection. Such notification shall give a minimum of fourteen (14) days notice. i i i (b) It shall be the responsibility of the property owner to notify any individual .tenants of the inspection. (c) Should an inspection need to be canceled or rescheduled, a notice shall be mailed to the property owner at least three (3) days prior to the scheduled inspection date. (d) At the invitation of the tenant in possession of.the property City code enforcement personnel will enter the property,for scheduled or unscheduled inspection.- Annual inspection fee.- Property owners with buildings subject to inspection shall pay a fee in the amount set forth in the Resolution Establishing Fees and Charges for Various Municipal Services. The fee will only be used to finance the cost of inspection and enforcement of this program. Should the property owner fail.to pay the required fee, the City will recover it, plus accrued interest and penalties, utilizing any remedies provided by law including nuisance abatement or municipal tax_lien procedures established by ordinance or state law. (a) Good Landlord/Tenant Program. Well-maintained properties that have passed inspections for three consecutive years may qualify to participate the Good Landlord/Tenant Program. For qualifying participants, the property owner will be allowed to remove the property from the full program and pay an annual inspection fee that is one-half of the City inspection t' program's annual fee, provided conditions do not deteriorate to the point where the property would no longer meet eligibility standards for program participation. (1) If the Community Services Director or his/her.des ignee determines.that the property is ineligible to participate in the Good Landlord/Tenant Program, then the property shall be'inspected and the property owner shall be assessed the full annual inspection fee in the amount set forth in the Resolution Establishing Fees and,Charges for Various Municipal Services for all units, per year. (3)At all times, the City shall retain the authority to investigate and address any violation of the California Housing Code, California Building Code California Fire Code or the California Civil Code. (4)Any property that participates in the Good Landlord/Tenant program`may be removed from the program at'any time if it fails to meet any or all of the interior and exterior standards described in this.ordinance. Education. J Annually each property,owner will receive an invitation to City sponsored educational sessions entitled (1) "How to pass your inspection" (2) "Tenants Rights". This invitation will accompany the Annual Inspection Fee mailings sent to all rental property owners. ' (1) How to•Pass Your Inspection The purpose of this course is to give property owners an understanding of what to expect during their inspections and allow them to objectively assess their own property to know what they will need to repair, if apything, in order to pass j an inspection the first time. This educational session will familiarize property owners; and property•managers, with the basic procedures of an inspection, what is considered a violation, and what is considered compliance with the California Housing Code, California Building Code, California Fire Code and the California Civil Code. (2)Tenant Rights This course can benefit both tenants and property owners. In this educational session, the class will cover items such as: -Before You Rent.....Tips for Renters ' -Before You Sign -Moving In j -Rights and Responsibilities of Landlords and Tenants -Moving Out I -Key Contacts for State, local, and non-profit agencies that can typically assist renters. Re-inspection fee. Upon•inspection the inspector may instruct the owner of the facility to perform work, } take action, or refrain from action to ensure compliance with applicable,codes. If the ' inspector discovers upon re-inspection that the work, action, or inaction requested was not performed the property owner shall be charged a re-inspection fee to the extent set f forth in the Resolution Establishing Fees and Charges for Various Municipal Services. I Should the property owner fail to pay the required fee the City will recover the amount of j the fee plus accrued interest and penalties utilizing any remedies provided bylaw i I 'including nuisance abatement or municipal tax lien procedures established by ordinance i or state law. Violations. (a) Notice of Violation. Whenever the inspector determines that a violation of this article exists, the inspector shall give notice of violation and an order to correct to the property owner. The notice shall be in writing, sent via both mail and.certified mail, and shall describe-the violation in sufficient detail so that a reasonable owner would understand the violation(s) and have the opportunity to correct said violation(s). C (b) Time for Correction. The notice shall provide a reasonable time for correction, ranging from 24 hours to up to 90 days from the date of the Notice of Violation mailing, depending upon the-severity of the violation. The owner"may request an + extension of time. The extension may be granted if the inspector determines that substantial progress is being made to correct the violation. i I J (c) Report of Inspection. Upon completion of the property inspection, the inspector shall send a written Report of Inspection ; via both'regular�mail'and certified mail, to the,property'owner. The Report of Inspection shall contain an,itemization of any violation(s) and set a period of time for correction ranging from 24 hours to up to 90 days. (f) Building-Permits. Building permits for the correction of violations shall be issued, as required by the California Building Code, through the City Building and Safety/Public Works Department. (g) Re-inspections. Re-inspections will be conducted to verify that the violations identified on the initial inspection have been corrected. The City shall be responsible for scheduling required re-inspections on or after the date for completion of any necessary repairs. Any violations that were not noted on the initial inspection report,'but are discovered on the re-inspection due to subsequent damage or deterioration, shall be subject to correction. Enforcement. Substantial fees shall result if after-notice-and'order to correct, an owner fails to correct a violation. Each violation that continues after the set date of correction with no-attempt to abate the violation shall be subject to a $ 100.fine, $200 for the second citation, and $500 for the third and subsequent citations per violation. (a) Repeat violations are usually related to lack of property management knowledge. Property management Courses are offered through local rental property management associations. A property owner in violation who chooses to attend an "Essentials of Rental Property Management" or similar such approved seminar will have the amount of their violation reduced by the cost of-the seminar when proof of completion is remitted with the payment of the fine. The Community Services Officer can refer a property owner to a local association for approved seminar information. The failure of any property owner to pay fines assessed by administrative citation, within the specified time, Will result in the City's pursuit of all legal remedies available to recover amount of the fine, penalties, and associated costs. Further, the city intends to utilize the provisions of Revenue and Taxation Code § 24436.5 to encourage the elimination of substandard conditions in non-owner occupied/rental property. Said section provides for the disallowance of state income tax interest, depreciation, taxes, or amortization deductions that are derived from the ownership of rental housing that is not in compliance. The City is also authorized to use the remedies-set forth in the Uniform Building Code and Uniform Housing Code. If after the City has pursued all available options under the law and the property still has not been brought into full compliance with applicable codes and standards, the City will use reasonable means to abate the nuisance and seek recovery from the property owner. Such steps shall be taken no later than 12 months after the initial violation is found. In extreme cases recovery may include the use of civil actions, specifically receivership proceedings. r l Civil Action: Receivership. i - i The-City may petition the Superior Court for the'appointment of a receiver over a substandard property if the property owner has failed to-comply with the terms of a f notice or order to repair issued by the City.. if The petition seeks to authorize the receiver to rehabilitate the property, borrow funds as necessary to pay for the rehabilitation and other receivership costs, and secure any G incurred debt with a recorded super-priority.lien on the property. The petition seeks a preliminary injunction that would order the property owner and other ( _ _ k interested parties to immediately turn over possession of the property to the receiver, F prohibit the owner and other interested parties from collecting income from the property, interfering with the receiver, or encumbering,the property during.the receivership. The petition seeks to prohibit existing,mortgages from undertaking foreclosure proceedings against the property during-the receivership. l ! Appeal process. An person aggrieved b a determination of the ins ector may appeal in writing to the j� Y p g9 Y p Y pP 9 _ - i City Clerk's office, 22795 Barton Road, Grand Terrace; CA 92313 within ten (10) calendar days from the date the citation was mailed. An appeal will result in an administrative hearing. Retaliatory eviction. It shall be unlawful for a landlord to recover possession-of a rental unit in retaliation against a tenant for exercising his/her right pursuant to state law. Section 2., Effective Date: The Ordinance shall be in full force and effect at 12:01 a.m. on the 31st day, of its adoption. Section 3. Positing: The City Clerk shall cause this Ordinance to be posted in three (3) public places within fifteen (15) days of its adoption, as designated for such purpose by the City rCouncil'. Section 4. First read gat a regular meeting-of the City Council of said City held on the December 8, 2005,and finally adopted and ordered posted at a regular meeting of said City Council on the January 12, 2006. 1 - 4� I l � ATTEST: City Clerk of the City of Mayor of the City of Grand Terrace Grand Terrace and of the and of the City Council thereof City Council thereof I, BRENDA STANFILL; City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting,of the City Council of the City of Grand Terrace held on the 2005 by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Brenda Stanfill Approved as to form: City Attorney John Harper ILITy Community Services Department Staff Report CRA ITEM ( ) COUNCIL ITEM ( ) (X )MEETING DATE: DECEMBER 8, 2005 SUBJECT: CITYWIDE USER FEE AND RATE STUDY FUNDING REQUIRED: ( ) NO FUNDING REQUIRED (X ) RECOMMENDATION: ADOPT RECOMMENDED INCREASES, DECREASES, ADDITIONS, AND DELETIONS OF SELECTED USER FEES Executive Summary In' February 2005 at the City Wide Prioritization Workshop, the council rated Development and User Fee Review as their #12 priority out of 35 projects for staff to pursue. In the City of Grand Terrace 2004-05 Budget, the council approved the appropriation of funds for two fee studies. The first fee study, which is currently being finalized, is a developer fee study. Developer fees help pay for infrastructure costs such as streets, traffic signals .and bridges. The second study approved by council was for a user fee study. User fees help cover the cost.of providing the public with services such as dog licensing, photocopying, planning, and others.. In February 2005, CBIZ Accounting, Tax,and Advisory of Orange County, LLC (CBIZ) was engaged by the City of Grand Terrace to prepare a comprehensive City wide user fee and rate study. The Rate Study document represents the results of the study and the recommended user fee increases, decreases, additions and deletions per staff. Documents are available which describe the methodology used to calculate the cost of each fee including all salaries, benefits, and overhead costs. At the November 10, 2005 council meeting, staff gave the first presentation of this study. The council expressed concerns over the use of acronyms in the reports (EIR, SAR, etc.) and the lack of comparisons of the proposed fees to those of neighboring cities. Staff has since amended the reports to include rate comparison data from other cities. Background The City of Grand Terrace is a contract City providing administrative functions, planning, building and safety, public works, sewer, animal control and recreation services to the residents of Grand Terrace. The City of Grand Terrace charges fees for R services rendered to the specific individuals using a particular service. Building and Safety fees and sewer fees have been,excluded from the scope of this study. i Objective The objective of this project was to prepare a comprehensive Citywide user fee and rate study that will identify all costs associated with providing specific.services. The last time a full study was done and increases were enacted by the council was August 1993. Scope The scope of services provided for this project included: • A review of all current fees; ' • A survey of each service to determine process and time involved in providing the service; • Focused interviews with-affected department staff to ensure our understanding of the service provided; and • A calculation of the full.cost of each:service, including indirect costs. I - - Methodolo�2y I In order to prepare the user'fee and'rate study, CBIZ held a kick-off meeting with the City's project liaisons to discuss the methodology; timing and extent of the services to be provided. A survey of each fee was distributed to the department primarily I responsible for delivering the particular service. Information obtained from the survey , j included the-name of the service, description of the service and the amount of time, by employee classification, required to perform the service. Once the'surveys were completed follow-up meetings were held with.each department G liaison. These meetings provided the contractor an opportunity to discuss any issues f regarding the services provided, employees involved in the process, and explore _ whether a new fee`should be,created for a specific service. The contractor utilized the City's consolidated,listing of fees for the basis of the fees currently charged.. C The methodology to determine cost of service is based upon the time necessary to deliver the service at the fully' burdened labor rate for the position delivering the service. The fully burdened labor rate for each employee classification includes the following: • Base labor cost representing the top step salary by employee classification update July 2005. i 2 1 I i . • Actual employee benefits .including medical,,life,' long-term disability, .short- term disability, administrative leave, co-pay, social security, Medicare, PERS -and unemployment. • Departmental indirect cost rate as documented in Exhibit A. The"departmental indirect cost rates were calculated by dividing departmental indirect,costs by the by total departmental indirect costs. • CBIZ calculated the general City-wide overhead rate of 8.93%. California Government Code Section 66016 states,'in part... "no local agency shall levy a new fee or service charge or increase an existing fee or service charge to an amount which exceeds"the estimated amount required to provide the service for which the fee or service'charge is levied. If however, the fees or service charges create revenues in excess -of actual cost, those revenues shall be used to_red_uce the fee or service creating the excess." The fully .burdened cost of providing-each' service is documented by department in Exhibits B through'G of the Rate Study, and includes the following: • Fee description; • Current fee;_ • Average number of units performed (if.no information was available, the count was left blank); • Current estimated revenues; • Fully burdened costs; • Estimated revenue utilizing the fully burdened cost; and • Comments The recommended fees, as proposed by City staff, are included in the scope of this project under Exhibit Hof the Rate Study. Neighboring cities user fee comparison is under Exhibit I. 3 j RESULTS This section highlights the changes in revenue by department. The following schedule identifies the estimated net change in revenue by department should the City charge the j full-burdened rate. Estimated Estimated Projected Current Net Change Annual Annual in Annual Department Revenue Revenue Revenue Finance $ 240 $ 320 $ 80 City Clerk 665 5,666 5,001 Community Services 2,080 157,901 155,821 Animal Control 16,325 44,495 28,170 Planning 61,660 102,727 41,067 Public Works n/a n/a n/a Total S&Q.M $230,139 { n/a - there is insufficient information regarding the number of units performed, therefore, revenue estimates could not be calculated. The following subsections document the new fees proposed for each department. Finance Finance is not proposing any change in fees. Finance fees are documented in Exhibit B. Cift Clerk 1 The City Clerk is proposing two new fees. • Copy of Videotaped Event - this fee covers the cost of providing a video copy I of an event. • Copy of Audio Event - this fee covers the cost of providing an audio taped copy of an event. City Clerk fees are documented in Exhibit C. i 4 i "Community Services Community Services is proposing four new fees. These fees are part of a proposed program for annual housing inspections. • External Apartment Inspections - this fee covers the cost to provide an external inspection of apartment complexes located within the City. • Single Family Home External Inspection - this fee covers the cost to'inspect a single-family home that is a rental property. �` 1 • Re-inspection, ,Fee - this fee covers the , cost to re-inspect a property if deficiencies were identified during an initial inspection. • NPDES (Stormwater Runoff) Inspection Fee - this fee covers the cost of the City's outside consultant to respond to complaints and perform pro-active code enforcement activities. Community Services fees are documented in Exhibit D. Animal Control Animal Control is not proposing any new fees. The fully burdened costs for these services are documented in Exhibit E. Planning The Planning .Department is proposing two new fees and, deleting or consolidating several fees. • Non-conforming Status Letter - this fee covers the costs of identifying the status of a property and preparing'a written letter to the customer. • Appeal to the City Council of a decision made by the Planning Commission - this fee covers staff time,.public hearing costs, and review by the city attorney, The fully burdened costs for these services are documented in Exhibit F. Public Works Public Works is not proposing any new fees and deleting or consolidating several fees. Public Works fees are documented in Exhibit G. 5 i 1 i jStaff Recommendations ADOPT RECOMMENDED INCREASES, DECREASES, ADDITIONS, AND DELETIONS OF SELECTED USER FEES AS NOTED IN THE STAFF RECOMMENDED RATE STUDY EXHIBIT H. i i i 1 i i 6 a Yas-�....t.. I CITY OF GRAND TERRACE CITYWIDE USER FEE AND RATE STUDY JULY 2005 Prepared by: CBIZ Accounting, Tax and Advisory of Orange County, LLC 2301 Dupont Drive, Suite 200 Irvine, California 92612 (949) 474-2020 extension 257 cjacobs@cbizecom Issue date: a October 25, 2005 s N m U C1 O O NL pp / ® Your Business Just Got Easier. I i CITY OF GRAND TERRACE CITYWIDE USER FEE AND RATE STUDY JULY 2005 TABLE OF CONTENTS Section Page i Executive Summary 1 i Exhibit A - Department/City Overhead Rates 6 I ' I Exhibit B - Finance 7 i Exhibit C - City Clerk g Exhibit D - Community Services g i Exhibit E - Animal Control 10 i Exhibit F - Planning 11 Exhibit G - Public Works 13 Exhibit H - Summary of Staff Recommend Increases, 15 Decreases, Additions, and Deletions of User Fees i i i { CITY OF GRAND TERRACE Citywide User Fee and Rate Study July 2005 EXECUTIVE SUMMARY CBIZ Accounting, Tax and Advisory of Orange County, LLC (CBIZ) was engaged by the City of Grand Terrace to prepare a comprehensive Citywide user fee and rate study. This document ,--,, presents the results of the study. Included in this document is the methodology used to \—)alculate the cost of each fee including all salaries, benefits and overhead costs. BACKGROUND The City of Grand Terrace is a contract City providing administrative functions, planning, building and safety, public works, sewer, animal control and recreation. services to the residents of Grand Terrace. The City of Grand Terrace charges a number of fees to the community for services rendered to specific individuals using the service.. Building and Safety fees and sewer fees have been excluded from the scope of this study. Police and Fire services are provided by the County of San Bernardino. As such, any related fees are not set . by the City of Grand Terrace. �__21WECTIVE, SCOPE AND METHODOLOGY- Objective The objective of this project was to prepare a comprehensive Citywide user fee and rate study that will identify all costs associated with providing specific services. Scope The scope of services provided for this project included: • A review of all current fees; • A survey of each service to determine process and time involved in providing the service; • Focused interviews with affected department staff to ensure our understanding of the service provided; and • A calculation of the full cost of each service; including indirect costs. CBIZ Accounting, Tax and Advisory of Orange County, LLC f I ' I i I CITY OF GRAND TERRACE Citywide User Fee and Rate Study July 2005 OBJECTIVES, SCOPE AND METHODOLOGY (CONTINUED) The scope of services for this study does not include the preparation of a formal cost allocation plan. Methodology I In order to prepare the user fee and rate study, CBIZ held a kick-off'meeting with the City's 1 . project liaisons to discuss ,the methodology, timing and extent of the services to be provided. A survey of each fee was distributed to the department primarily responsible for I delivering the particular service. Information obtained from the survey included the name of ; the service, description of the service and the amount of time, by employee classification, required to perform the service. Once the- surveys were completed, follow-up meetings were held with each department liaison. These meetings provided us with an opportunity to discuss with the department any issues regarding the services provided, employees involved in the process, and explore whether a new fee should .be created for a specific service. We utilized the City's consolidated listing of fees for the basis�of the fees currently charged. rThe methodology to determine cost of service is based upon the time necessary to deliver the service, at"the fully burdened labor rate for the position delivering the service. We calculated the fully burdened labor rate for each employee classification. The fully burdened labor rate includes the following: • Base labor cost representing the top step salary, by employee classification update July 2005. i Actual employee benefits including medical, life, long-term disability, short-term disability, administrative leave, co-pay, social security, Medicare, PERS and j unemployment. { - Departmental indirect cost rate as documented in Exhibit A. The departmental indirect cost rates were calculated by dividing departmental indirect costs by the by total departmental indirect costs. I - • General Citywide overhead rate of 8.93% was calculated by CBIZ. I Cailifornia Government Code Section 66016 states, in part... "no local agency shall levy a new j fee or service charge or increase an. existing fee or service charge to an amount which exceeds the estimated amount required to provide the service for which the fee or service 2 CBIZ Accounting,Tax and Advisory - of Orange County, LLC I CITY OF GRAND TERRACE Citywide User Fee and Rate Study July 2005 OBJECTIVES, SCOPE AND METHODOLOGY (CONTINUED) charge is levied. If however, the fees or service charges create revenues in excess of actual cost, those revenues shall be used to reduce the fee or service creating the excess." The fully burdened cost of providing each service is documented by department in Exhibits B through G, and includes the following: • Fee description; • Current fee; • Average number of units performed (if no information was available, the count was Left blank); • Current estimated revenues; • Fully burdened costs; • Estimated revenue utilizing the fully burdened cost; and • Comments The recommended fees, as proposed by City staff, are not included in the scope of this project. RESULTS This section highlights the changes in revenue by department. The following schedule identifies the estimated net change in revenue by department should the City charge the full-burdened rate. Estimated Projected Estimated Net Change in Annual Current Annual Annual Department Revenue Revenue Revenue Finance $ 240 $ 320 $ 80 City Clerk 665 5,666 5,001 Community Services 2,080 157,901 155,821 Animal Control 16,325 44,495 28,170 Planning 61,660 102,727 41,067 Public Works n/a n/a n/a Total S311,109 S230,139 CB/Z Accounting, Tax and Advisory 3 of Orange County, LLC i k CITY OF GRAND TERRACE Citywide User Fee and Rate.Study July 2005 I RESULTS (CONTINUED) i n/+a - there is insufficient information regarding the number of units performed, therefore, j revenue estimates could not be calculated., The following subsections document the new fees proposed for each department. Finance Finance is not proposing any new fees. Finance fees are documented in Exhibit B. i Ciit I The City Clerk is proposing two new fees. Copy of Videotaped Event - this fee covers the cost of providing a video copy of an event. • Copy of Audio Event - this fee covers the cost of providing an audio taped copy of an event. City Clerk fees are documented in Exhibit C. Community Services ' 'Community Services is proposing four new fees. These fees are part of a proposed new program for annual housing inspections. i Rental Inspection - External Apartments - this fee covers the cost to provide an external inspection of apartment houses located within the City. • Rental Inspection - Internal Apartments - this fee covers the cost to provide an internal inspection to those that request the inspection. ., jSingle Family Home Inspection - this fee covers the cost to inspect a single family home. i • Re-inspection Fee - this fee covers the cost to re-inspect a property if deficiencies were identified during an initial inspection. I I CB1Z Accounting, Tax and Advisory 4 Of Orange County, LLC CITY OF GRAND TERRACE Citywide User Fee and Rate Study July 2005 RESULTS (CONTINUED) NPDES Inspection Fee - this fee covers the cost of the City's outside consultant to respond to complaints and perform pro-active code enforcement activities. -':ommunity Services fees are documented in Exhibit D. Animal Control Animal Control is not proposing any new fees. The fully burdened costs for these services are documented in Exhibit E. Planning The Planning Department is proposing one new fee. The fully burdened costs for these services are documented in Exhibit F. • Non-conforming Status Letter -this fee covers the costs of identifying the status of a property and preparing a written letter to the customer: )ubl is Works Public Works is not proposing any new fees: Public Works fees are documented in Exhibit G. CONCLUSION This Citywide user fee and rate study,has documented the fully burdened costs to provide specific services in the City of Grand Terrace. The amount of additional revenue generated will be dependent upon the level of cost recovery the City chooses to implement in.their fee structure. It is recommended that the fees be reviewed and adjusted annually in the same percentage as salary and benefits to reflect increased cost of salary and benefits in order to ensure the fees are current with the cost to provide the service. CBiZ Accounting, Tax and Advisory 5 of Orange County, LLC i I ' CITY OF GRAND TERRACE Exhibit A CITYWIDE USER FEE STUDY DEPARTMENT/CITY OVERHEAD RATES July 2005 f � , Direct Indirect Overhead Department Cost Costs Total Rate City Council $ 24,105 $ 13,521 $ 37,625 35.94% j City Manager 251,236 6,983 25.8',219 2.70% City Clerk 155,873 19,099 174,973 10.92% �— Finance 233,947 60,376 294,324 20.51% City Attorney 21,282 - 21,282 0.00% i Building and Safety 41,581 9,444. 51,024 18.51% Public Works 30,636 1,089 31,725 3.43% Community Services 248,486 110,790 359,276 30.84% Non-Departmental - 281,718 281,718 100.00% Community Development/Planning 128,624 13,913 142,537 9.76% GIS (Geographic Information System) 49,183 29,307 78,489 37.34% ' Law Enforcement 1,059,484 66,200 1,125,683 5.88% Child Care Services 660,042 152,308 812,350 18.75% Park Maintenance 49,265 143,977 193,242 74.51% Storm Drain Maintenance 4,444 - 4;444 0.00% Planning Commission 2,750 50 2,800 1.79% Historical/Cultural Committee - 571 571 100.00% Senior Citizens Program - 97213 97,213 100.00% Emergency Operations Center - 4,90 4,980 100.00% Administrative - 721140 (721,140) 100.00% Total $ 2,96�0,936- $ 290,399 $ 3,251,335 8.93% I I , I I I I i I I I I I 6 CITY OF--',,ND TERRACE Exhibit B CITYWIDE USE r E AND RATE STUDY FINANCE July 2005 Average No.of Current Fully Estimated Fee Description Current Fee Units Estimated Burdened Revenue Comments Performed Revenues Cost Fully Burdened Returned Check Fee-1st pocessing $ 10.00 12 $ 120 16 $ 160 ' Returned Check Fee-Each additional processing 10.00 12 120 16 - 160 + Totals S -240 S 320 *California's Bad Check Law establishes a$25 fee for the first returned check and$35 for each subsequent check that is returned for insufficient funds ------ --- CITY=OF GRAWTERRACE' - Exhibit-C--- --- CITYWIDE USER FEE AND RATE STUDY CITY CLERK July 2005 Average No. Current Fully Estimated . Fee Description Current Fee of Units Estimated Burdened Revenue Comments Performed Revenues Cost Fully Burdened Copying $0.20 per page $ 3 S - Copy of Traffic Collision Report $4+$0.20 per page for every,page over 10 5 - Copy of Specifications for Bids Establishcd in the notice inviting bids 55 60 3,300 Copy of Fee Ordinance $5 2 10 22 44 Copy of Municipal Code $85 1 85 88 88 Copy of Zoning Map $3 25 75• , 25 625 " Copy of General Plan Map $3- 25 75 25 625 Copy of Zoning Ordinance $15 20 300' 25 500 - Copy of General Plan $25 - 25 - Copy of Annual Budget $12 10 120 -22 220 Copy of Specific Plan $10 - 11 - Intent to.Circulate an Initiative Petition S200 - 206 - Copy of Videotape $0 12 - 11 132 •*plus cost of tape Copy of Audio tape $o 12 - 11 132 ***plus cost of tape Totals $ 665 S 5,666 *California Government Code 6253 allows for fee covering the direct cost cf an exact copy. Per page is defined as one side of one piece of paper by the City of Grand Terrace ** the cost of the video tape,if not provided by the requestor is S 1.98 *••the cost of the audio tape,if not provided by the requestor is$.91 each 00 CITY OF GRAND TERRACE Exhibit D CITYWIDE USER FEE AND RATE STUDY COMMUNITY SERVICES July 2005 1 Average No. Current Fully Estimated Fee Description Current Fee of Units Estimated Burdened Revenue Comments Performed Revenues Cost Fully - Burdened Meeting Room(Resident) $20 per hour - $ - $ 30 $ - Meeting Room(Non-Resident) $25 per hour - - 30 - Community Room(Resident) $30 per hour - - 43 - Community Room(Non-Resident) $40 per hour 52 2,080 43 2,236 Council Chambers(Resident) $55 per hour - - 62 - Kitchen(Resident) $20 per hour - 34 - Kitchen(Non-Resident) $25 per hour - - 34 - Deposits for all rooms $150 - - 25 - Use of ball field lights $10 per token - - - - Rental Inspection Apartments 200+units $0 1,100 - 38 41,800 new Rental Inspection-Apartments 1.199 units $0 285 - 49 13,965 new Single Family Home Inspection - $0 800 - 99 79,200 new Re-inspection $0 100 - 47 4,700 new NPDES Inspection Fee $0 200 80 16,000 new Total$ $ 2,080 $ 157,901 --- - - --------- - - - - ------- - - -- —--- —MY OF GRAND TERRACE --- - —------- -- --------- -- - Exhibit E— - CrrYWIDE USER FEE AND RATE STUDY ANI&AL CONTROL July 2005 Average No.of Current Fully Estimated Fee Description Current 1'ec Units Estimated Burdened Revenue Comments Performed Revenues Cost Fully Burdened Dog License Fees: Spayed/neutered dogs $ 12.00 1,000 12,000 28 28,000 Spayed/neutered dogs for semors over 65 or disabled citizens 9.00 400 3,600 28 11,200 Not spayed/neutmed dogs* 60.00 - 28 Not spayed/neutered dogs due to a physical ailment 24.00 28 - Transfer of dog license fees 5.00 - 28 - Voluntary Cat License Fees: Spayed/neutered cats 5,00 5 25 28 140 Not spayed/neutered cats 9.00 - 28 - Pickup or Handling Fees: Pickup of a dog or cat/with micro-chip impland Ist offense 30.00 5 150 85 425 Pickup of a dog or cat/with micro-chip implant/2nd offense 60.00 - 85 - Pickup of a dog or cat/with micro-chip impland 3rd offense 80.00 - 85 - Pickup of a dog or cad without micro-chip impland 1st offense 50.00 10 500 85 5,000 Pickup of a dog or cad without micro-chip implant[2nd offense 60.00 - 85 - Pickup of'a dog or cat/without micro-chip implant/3rd offense 80.00 - 85 - Pickup service fee for dog or cat 45.00 - 85 - Animal Trap Rental Fees: Rental of traps for small animals S 1 6.50 for 10 day t:a.ul 3 50 63 189 Rental of traps for large animals Determined by contractor 2 63 Totals $ 16,325 S 44,954 •This fee is established to encourage dog owner to have their pet spayed/neutered 0 CITY OF GV-- ',JD TERRACE Exhibit F CITYWIDE USER`_1,-:- AND RATE STUDY PLANNING July 2005 Average No. Estimated Fully Estimated Fee Description Current Fee of Units Current Burdened Revenue Comments Performed Revenues Cost Fully Burdened Administrative site and-architectural review 200 - 9 $ 1,800 $ 660 $ 5,940 Site Architectural review-full 1,400 12 16;800 2,277 27,324 Administrative conditional use permit 200 6 1,200 447 2,682 Standard conditional use permit 2,000 4 8,000 2,396 9,584 Sign Variance 300 0 - 308 - Variance Minor Deviation 300 4 1,200 317 1,268 Standard Variance 1,450 2 2,900 1,493 2,986 RV/Utility parking minor variance 50 4 200 57 228 General Plan Amendment 1,900 1 1,900 2,431 2,431 Zone Change 1,300 1 1000 3,136 3,136 Initial Specific Plan $3,000+staff time 1 3,000 cost cost deposit Specific Plan Amendment 1,350 1 1,350 3,136 3,136 Determination of Use " 225 1 225 453 453 Environment Review-Initial Study 100 5 500 99 495 Environment Review-Negative Declaration 400 5 2,000 658 3,290 Environment Impact Report $500+cost of 1 2,500 - - plus$2,000+ consultant+$2,000 - actual cost deposit contractor cost plus 10% administration Environment Impact Report-Fish and Game Admin Fee 35 - 35 - Set by State Fish and Game Negative Declaration 1,250 - 1,250 - Set by State Fish and Game Environment Impact Report 850 - 850 - Set by State Tentative Parcel Map $250+$35 per lot 3 750 2,083 6,249 Tentative Tract Map $900+$35 per lot 3 2,700 - 2,474 7,422 Revised Tentative Map(minor or major) 350 0 - 1,650 - Final Parcel Map 250 3 750 424 1,272 Final Tract Map $350+$25 per lot , 3 1,050 580 1,740 Lot Line Adjustment 750, 1 750 784 784 Lot Merger 500 1 500 550 550 Reversion.of Acreage 500 0 - 700 - Certificate of Compliance 900 1 900 846 846 Extension of time 200 0 - 219 - Standard Sign Permit -200 10 2,000 157 1,570 Overall Sign Program 375 2 750 355 710- -`--- -- ---- CITY-OF-GRAND-TERRACE— Exhibit F CITYWIDE USER FEE AND RATE STUDY PLANNING July 2005 Average No. Estimated Fully Estimated Fee Description Ctwrent Fee of Units Current Burdened Revenue Comments Performed Revenues Cost Fully Temporary Sign Burdened $10+$50 deposit 4 40 56 224 Land Use Application 25%of building peanit 185 6,105 92 17,020 $33 minimum Alterations to conditions of approval 206 0 - 1,321 _ Appeal of Planning Directoes Decision 490 1 490 762 762 Appeal of Planning Commission Decision - 0 784 new Non-conforming Status letter - 5 125 625 new Total SS 61660 S�.727 N CITY OF GRAND TERRACE Exhibit G CITYWIDE USE, Z AND RATE STUDY PUL_.'WORKS July 2005 Average Current Fully Estimated Fee Description Current Fee No.of Units Estimated Burdened Revenue ' Fully Comments Performed Revenues Cost Burdened Permits and Inspection Fees: Public Works Permit Fee $25 $ - $ 58 $ Curb and Gutter $25+.15 lin.ft - 0.20 - cost per lineal foot Cross Gutter $26+A0 sgi.ft - 0.12 - cost per square foot Drive Approach $26+A sqr.ft - 61.07 - cost per approach Sidewalk ' $25+A sqr.ft - '0.20 - cost per square-foot Curb Drains $27 each - 122.15 - each Under Sidewalk Drains $27 each 122.15 - each Catch Basin $27 each - 244.30 - each Drainage Channel $25+.25 sqr.ft - 0.61 - cost per square foot Retaining Walls $25+.25 sgr:ft - 0.41 - cost per square foot Subgrade $25+.00511 sqr.ft - - - combine w/AC pavement Base Material $25+.0050 sqr.ft - - - combine w/AC pavement AC Pavement $25+.0050 sqr.ft - 0.02 - cost per square foot AC Bern $25+.10 lin.ft - 0.18 - cost per square foot Overhead Installations $25 per pole - - - delete Sewer Mains $25+..20 lin.ft - 0.61 - cost per lineal foot Sewer Laterals $25+.201in.ft - 0.20 cost per lineal foot Storm Drains $25+.25 lin.ft - 0.76 - cost per lineal foot Water Lines $25+,.20 lin.ft - 0.98 - cost per lineal foot Irrigation Lines $25+.20 lin.ft - - - delete Electric Lines $25+.20 lin.ft - 0.98 - cost per lineal foot Gas Lines $25+.20 lin.ft - 0.98 - cost per lineal foot TV Cable Lines $25+.20 lin.ft - 0.98 - cost per lineal foot Telephone Lines $25+.20 lin.ft - 0.98 - cost per lineal foot Manholes $25 each 183.22 each Street Lights $25 each - 61.07 - each Signals 5%of estimated cost - - - 5%estimated cost Moving Permits: Oversize Load Permit $20 - 20 - Regulated by State Street and Parkway Tree Permits: - Tree-Removal Permit 15.00 - - - delete Engineering Fees: 'Preliminary Review 500.00 - 534 - plus$1,500 deposit+ actual cost contractor cost Dlus 10%administration w - _CITY OF GRAND_TERRACE —__ -- --- _--�---- ----- ------__-Exhibit G_ �T CITYWIDE_ USER FEE AND RATE STUDY PUBLIC WORKS -------- -- — July 2005-- - ---- ------ -- Average Current Fully Estimated Fee Description - Current Fee No.of Units Estimated Burdened RevenueFully Comments - Performed Revenues Cost Burdened Minor Subdivision(parcel map) 250.00 - 534 - plus$1,000 deposit+ actual cost contractor cost : vlus 10%administration Major Subdivision 1,000.00 - 534 - plus$2,500 deposit+ - actual cost contractor cost Revised Tentative Map(minor subdivision) 250.00 vlus 10%administration - 275 - plus$1,000 deposit+ actual cost contractor cost Revised Tentative Map(major subdivision) Dlus 10%administration 1,000.-00 - 1,054 - plus$5,000 deposit+ actual cost contractor cost Final Map/Minor Subdivision(parcel ma - plus 1,0 administration p) 416.00 260 - plus$1,000 deposit+ actual cost contractor cost - - - - - , Final Map/Major Subdivision Actual Cost plus 10%administration - 1,054 - plus$5,000 deposit+ actual cost contractor cost plus 10%administration Deferred Monumentation: _ 20 lots or less 150.00 - 31 - Cost per lot 21 lots or greater $3,000+ 130 for each lot over 20 - - - delete Lot Line Adjustments 250.00 - 534 - 'Lot Merger 50.00 - 534 - Reversion to Acreage 250.Q0 - 534 - Grading Plan-Revised 150.00 - 534 - Public Improvement Fees Based on value of work - - - delete Printing Costs 11 x 17=0.55-per sheet $0.55 per sheet - 0.75 - per sheet 18 x 26=1.25 per sheet $1.25 per sheet - 1.31 - per sheet Misc.Maps=0.50 per square foot $0.50 per square foot - 0.75 - per square foot Deferment/Waiver of Public Improvements 60.00 - 122 _ Totals ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING TITLE 4 OF THE MUNICIPAL CODE AND ESTABLISHING USER FEES THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Title 4 of the Grand Terrace Municipal Code is hereby amended and-.the revised chapters 4.16,4.48,4.52,4.56,4.84,.4.88,4.92,4.100 and a new chapter for rental inspection fees, which are included herewith as Exhibit A, are hereby adopted. Section 2. Conflicts and Ambiguities-In the event of any conflicts or ambiguities between the provisions of the ordinance and other provisions of the Grand Terrace Municipal Code, the provisions of.this Ordinance shall prevail. Each separate violation shall be a separate offense.. Section 3. Severability - If any provision or clause of this Ordinance or the application thereof to any person or circumstance is held to be unconstitutional or to be otherwise invalid by any court of competent jurisdiction,such invalidity shall not affect other Ordinance provisions or clauses or applications thereof which can be implemented without the invalid provisions or clause or - application,<and of this end the provisions and clauses of the Ordinance are declared to be severable. Section 4. Effective Date-This Ordinance shall be in full force and effect at 12:01 a.m. on the 31S`day of its adoption. Section 5. Posting-The City Clerk shall cause this Ordinance to be posted in,three(3)public places within fifteen(15)days of its adoption, as designated for such purposes by the City Council. Section 6.First read at a regular meeting of the City Council of said City held on the 8'day of December,2005,and finally adopted and ordered posted at a regular meeting of said City Council on the 12'h day of January;2006. Mayor of the City of Grand Terrace and of the City Council thereof. Attest: Brenda Stanfill, City Clerk - -1-, I,Brenda Stanfill, City Clerk of the City of Grand Terrace, California,do hereby certify that the foregoing Ordinance was introduced and adopted at'a regular meeting of the City Council of the City of Grand Terrace held on the 8`h day of December, 2005,by the following vote: AYES: NOES: j ABSENT: ABSTAIN: i Brenda Stanfill, City Clerk Approved as to form: John Harper, City Attorney 1 i i I i -2- City of Grand Terrace V Citywide User Fee and Rate Study Exhibit H Staff Recommended Increases November 2005 Fully - Burdend Estimated Department Fee Description Current Fee Proposed Fee Cost Cost-.Change , Comments Finance Returned Check Fee- 1stprocessing $ 16.00 $ 16.00 $ 16.00 $ 6:00 Finance c Returned Check Fee Each additional processing $ 10.00 $ 16.00 $ 16.00 $ 6.00- California Government code 6253 allows for fee covering the direct cost of an exact copy. Per page is defined as one side of one piece of paper by the City of City Clerk Copying $0.20 er page $.25 per page $ 3.00 $ 0.05 Grand Terrace The cost of the video tape, if not provided by the City Clerk Copy of Video Tape $ _ $ moo $ 11.00 $ _ 11.00 requester is$1.98 The cost of the audio tape, if not provided by the City Clerk Copy of Audio Tape $ - $ 11.00 $ 11.00 $ 11.00 requestor is$.91 each Community Services Rental Inspection Apartments 200+ units $ - -$ 36.'00 $ 38.00 $ 36.00 Per unit Community Services Rental Ins ection.A artments 1 199 units $ - $ -48.100 .$ 49.00 $ 48.00 Per unit Community Services Single family Home Inspection $ - $ 95.00 $ - 99.00 $ 95.00 Community Services Re-inspection $ - $ 47.00 $ 47.00 $ 47.00 Community Services NPDES'Ins ection Fee $ - '$ 80.00 $ 80.00 $. 80.00 Stormwater runoff program mandated by state n'siii ^Animal° oritroland i""-. C ce Animal Control Dog.Licence Fees-Spayed/neutered dos $ 12.00 $ .15.00 $ 28.00 $ 3.0.0 One year license Dog Licence Fees-Spayed/neutered dos $24 $28 $56 $4 Two year license Dog Licence Fees-Spayed/neutered dos $36 $40 $84 $4 Three year license Page 1 of 5 City of Grand Terrace Citywide User Fee and Rate Study, Staff-Recommended Increases November 2005 Planning Admin Site and Architectural Review(SAR) 200 $ 650.W $ 660.00 $ 450.00, Planning Full SAR $ 1,400 $- 2,200.00 $2,277.00 $ - 800.00 Planning Admin Conditional Use Permit CUP $ 200 $ 400.00 $ 447.00 $ 200.00 Planning Standard CUP $ 2,000 $ 2,400.00 $2,396.00 $ 400.00 Planning Sign Variance $ 300 $ 300.00 $. 308.00. $ - Plannin Minor Deviation $ '300 $ 300.00 $ 31.7.00. $ Planning _, Standard Variance $ 1,450 $ 1,500.00 $1,493.00 $ 50.00 Planning RV Minor Variance' $ 50 $ 50.00 $ 57.00 $ - Planning. General Plan Amendment $ 1,900 $ 2,100.00 $2,431.00 $ 200.00 Planning Zone Chan e $ 1,300 $ 2,200.00 $3,136.00 $ 900.00 Planning -Specific Plan $ 3,000.00. Cost Deposit Planning Specific Plan Amendment Plannin Determiniation of Use ,• $ 225- $ 475.00 $ 453.00 $ 250.00. Planning Initital Stud $ 100 $ 100.00 $ -99.00 $ - Plannin Negative Declaration $ 400 $ 650.00 $ 658.00_ $ 250.00' Planning Environmental Impact Report EIR Deposit - Planning EIR--Fish and Game admin fee $ 35.00 Controlled by the State Planning Fish and Game Negative Declaration $1,250.00 Controlled by the State Planning Fish and Game EIR $ 850.00 Controlled by the State Planning Tent Parcel Ma - $ 250 $ 1,800.00 $2,083.00 .$_ 1,550.00 Planning Tent Tract Ma $ 900 $ 2,150.00. $2,474.00 $ 13250.00 Planning Revised Tract Ma $ 350 $ 1,500.00 $1,650.00 $ 1,150.00 Planning Final Parcel Ma $ 250 $ 500.00 $ 424.00 $ 250.00 Planning Final Tract Ma $ 350 $ - 700.00 $ 580.00 $ 350.00 Planning Lot Line Adjustment - - $- 750 $ 750.00 $ 784.00 $ - Planning Lot Merger $ 500. '$ 550.00 $ 550.00 $ 50.00 Planning Reversion to Acreage $ 500 $ 700.00 $ 700.00 $ 200.00 Planning Certificate of Compliance $ 900 $ 800.00 $ 846.00 $ 100.00 Planning Extension of Time $ 200 $ 200.00 $ 219.00 $ - Planning Sign Permit Standard $ 200 $ 150.00 $ 157.00 $ 50.00 Planning Overall Sign Program $ 375 $ 350.00 $ 355.00 $ 25.00 Planning Temporary Sin $ 10 $ 50.00 $ 56.00 $ 40.00 Planning Land Use Application- $ 33 $ 50.00 $ 92.00 $ 17.00 Planning Alteration of Conditions $ 200 $ 1,300.00 $1,321.00 $ 11100.00 Planning Appeal of Director's Decision $ 490 $ 700.00 $ 762.00 $ 210.00 e2of5 City o Grand Terrace Citywide User Fee and-Rate Study Staff Recommended Increases November 2005 Planning Aopeal Planning Commission Decision to Council $ - $. 700.00 $ 784.00 $ 700.00 . Planning Non Conformance Letter $ - $ 100.00 $ 125.00 $ 100.00 Planning-Sign Permit+32 sf $ 200 delete - Planning Standard Deviation delete Plannina Standard CUP+3000 delete Planning Standard CUP 1500-3000 delete Planning Standard CUP'500- 1,499 delete Public Works Permits and Inspection Fees: r.} f 3'„ V.1�. V.l tir`i`RtG..i'!':r�,.ek:.C'�aG k..2x,U,' E. i•l:�l.;$'a tk•`U,• - Public Works Public Works Permit Fee $ 25.00 $ 58.00 1 58.00 $ 33.00 Public Works Curb and Gutter $25 + .15 lin.-Ft. $58+ $ 0.20 cost per lineal foot - - Public Works Cross Gutter $26+ .10 s r..Ft. $58+ $ 0.12 cost- er square-foot Public Works Drive A roach $26+ .10 s r. Ft. $ 61:00 $ 61.07 cost perapproach- Public Works Sidewalk $25 +,.10 s r. Ft. $58 $ 0.20 cost per s uare foot Public Works. Curb Drains $27 each $ 122.00 $ 122.15 $ 95.00 each Public Works Under SidewalkDrains $27 each $- 122.00 '$ 122.15 $ 95.00 each Public Works Catch Basin $27 each $ 244.00 $ 244.30 $ 217.00 each Public Works Drainage Channel $25+ .25 s r ft $58+ $ 0.61 cost per square foot Public Works , Retaining Walls- - $25+ .25 s r ft $58+ $ 0.41 cost per square foot Public Works Sub grade delete. " combine w/AC pavement Public Works Base Material delete combine w/AC pavement Public Works AC Pavement $25+ .0050 sqr. Ft. $58+ $ 0.02 cost per s uare.foot Public Works AC:Berm $25+ .10 lin. Ft. $58+ $ . 0.18 cost per square foot Public Works , Overhead Installations $25 per pole delete delete Public.Works Sewer Mains $25+ .20 lin. Ft. $58+ $ 0.61 cost per lineal foot Public Works - Sewer Laterals $25+ .20 lin._Ft. $58+ $ 0.20 cost per lineal foot Public Works Storm Drains $25+ .20 lin. Ft. $58+ $ 0.76 cost per lineal foot Public Works Water Lines $25 + :20 lin. Ft. $58+ $ 0.98 cost per lineal foot Public Works Irrigation Lines $25+ .20 lin. Ft. delete delete Public Works Electric Lines $25 + .20 lin.-Ft. $58+ $ 0.98 cost per lineal foot Public Works Gas Lines $25+ .20 lin, Ft. $58+ $ 0:98 - cost per lineal foot Public Works TV Cable Lines- $25 + .20 lin. Ft. $58+ $ - 0.98, . cost per lineal foot Public Works Telephone Lines $25+ .20 lin. Ft. $58+ $ 0.98 cost per lineal.foot - Public Works Manholes $25 each $ 183.00 $ 183.22 $ - each Page 3 of 5 City of Grand Terrace T_ -------- -Citywide User Fee and Rate Study Staff Recommended Increases November 2005 Public Works - Street Lights $25 each $ - 61.00 $ 61.07 $ 36.00. each 5%of estimated Public Works. Signals cost 5% estimated cost 4'52 010"�""r.?,';w GF ,,:, M V n;..,��;'17 ' f' �� ° • � m ts:.4 2. Public Works Moving Permits: Public Works Oversize Load-Permit $. 20.00 $ . 20.00 $ - Re ulated b the State .. 4 56:0:1.M,el •,fi,. ::s Street'artcl= Y. ,�.�� •� z:....,:-: Public Works Street and Parkway Tree Permits: Public Works Tree Removal Permit $ 15.00 delete delete Public Works Engineering Fees: plus$1500 deposit+actual cost contractor cost plus Public Works Preliminary Review $ 500.00 $ 534.00 34 10%administration plus.$1,000 deposit+actual Public Works Minor Subdivision Parcel ma $ 250.00 $ 534.00 $ 534.00 . $ 284.00 cost contractor cost plus$2500.00 deposit+ actual cost-contractor cost Public Works Major Subdivision $ 1,000.00 $ '534.00_ _$ 534.00 $ 466.00 + 10%aministration plus$1000 deposit+ actual cost contractor cost plus Public Works Revised Tentative Ma minor subdivision $ 250.00 $ 275.00 $ 275.00 $. 25.00 10%administration plus$5000 deposit+actual cost contractor cost plus Public Works Revised Tentative Ma major subdivision $ 1,000.00 $ 1;054.00 $1,054.00 $ 54.00 10% administration f ;4of5 City 61"%-.7,dnd Terrace Citywide User Fee and Rate Study Staff Recommended Increases November 2005 plus$1000 deposit+ actual cost contractor cost plus Public Works Final Map/Minor-Subdivision (parcel ma $ _ 416.00 $ 260.00 $ " 260.00 $ 156.00 10% administration plus$5000 deposit+ actual cost contractor cost plus Public Works- Final Ma /Major-Subdivision arcel ma $ 1,054:00 $ _ 1,054.00 $1,054.00 $ - 10% administration Public Works- Deferred Monumentation: Public Works 20-.lots or less $ 150.00 $ 31.00 .$ 31.00 $ 119.00 cost per lot Public Works 21 lots or greater delete Public Works Lot Line Adjustments $ 250.00 $ -534.00 $ 534.00.. $ 284.00 Public Works 'Lot Mer er $ 50.00 $ 534.00 _$ 534.00 $ -. 484.00 Public Works Reversion to Acreage $ 250.00 $ 534.00 $ 534.00 $ 284.00 Public Works Grading Plan -Revised $ 150.00 $ 534.00 $ 534.00 $ '384.00 Based on Value of Public Works Public1m rovement Fees Work $534.00 $534.00' Unknown Public Works Printing Costs Public Works. 11 x 17=-0.55 per sheet $0.55 per sheet $ 0.75 $ 0.75 $ 0.25 per sheet Public Works 18 x 26= 1.22 per sheet $1.25 per sheet $ 1.31 $ 1.31 $ 0.06 per sheet Public Works Misc: Maps=0.50 per square foot $0.5 per square foot $ 0,75 $ 0.75 $ 0.25 per square foot Public Works 'Deferment/Waiver of Public Improvements $ 60.00 $ 122.00 $ 122.00 r _ :Page 5 of 5 --- ------------ - -- - --_------ -City-of Grand Terrace --- __---- - ---- -- -- --- ---- T�-. Citywide User Fee and Rate Study. ------- --- -Staff-Recommended-Changes----- Exhibit-I-- - - `November 2005 c c v N Cl L" W C tA' d C r- O C C W -G1 'J O c � N Gl C C L C N C W O to m m C -a Department Fee Description a m ° M m o C a�i > c �_, c �• `J U 2 = O" D: D: cn U CO U ' Finance Returned Check Fee-1st processing $ 16 $20+ $30 $22 $20 $25 $25.00 Finance Returned Check Fee--Each add'I processing $ 16 CityClerk Copying $0.25 $0.25 $0.20 $0.25 $0.20 $0.05 $0.25 $0.60` 0:35' $0.10 City Clerk Copy of Video Tape $ 11 CRB City Clerk Copy of Audio Tape $ 11 $10+ $9+ $3.33.ea Comm Srvcs Rental Inspection Apartments 200+units $ 36 24.32 Comm Srvcs Rental Inspection Apartments 1 -199 units $ 48 33.25 Comm Srvcs Single family Home Inspection $ 95 Comm-Srvcs Re-inspection $ 47 Comm Srvcs NPDES Inspection Fee $ 80 $280 Animal Control Dog Licence Fees_Spayed/neutered dogs $ 15 $9 $10 $13 $15_ . $9 $20' $15 Planning Adminstrative SAR $ 650 - $242 Planning Full Site and Architectural Review $� 2,200 $ 2,668 $2,138 $5,611 $3,212 $1,000+ Planning Admin Conditoinal Use Permit CUP $ .400 $740 Planning' Standard Conditional Use Permit $ 2,400 $ 5,652 $1,950+ $6,200 d $2,128 d $5,560+ $2,869+ $685 $4,235 $2,3901 d $3,400 Planning Sign Variance $ 300 Planning Minor Deviation $ 300 Pla.nning Standard Variance $ 1,500 $ 4,171 $1,020 $1,770 $071 $2.'015 $941 $2,024 $980 $2,800 Planning RV Minor Variance $ 50 Planning General:Plan Amendment $ 2,100 $ 5,220 $1,800 $695 d • '$4,835 $7,500 $6,270+ $3,900+ $6,000 d $5,000+ Planning Zone Change $ 2,200 $ 8,052 $1,375+ $3,275 $695 d $2,625 $3,334 $2,607 $3,990 $1,375+ Planning Specific Plan, $ 3,000 $ 9,046- $3278+ d $15,000 d PlanningSpecific Plan Amendment $10,000 $12,078+ d $20,000 $1,375 $5,848 d Planning, Determiniation of Use $ •475 $165 $695 $1,216 Planning Initital Stud $ 100 $ 495 $425 $3,400 + $803+ Planning Negative Declaration $ 650 $ 2,766 1127 1023 1170 Planning Environmental Impact Report, EIR De osit Cost $12,545 $2,831 d $15,000 d $145 $18,997 $7,800 d $6,000 Planning EIR--Fish and Game admin fee Planning Fish and Game Negative Declaration Planning Fish and Game EIR Planning Tent Parcel Ma $ 1,800 $ 8,910 $1,600+ $3,200 $648+ .$3,544 $4,180 $2,080 $1,000+ $3,000+ Planning Tent Tract Ma $ 2,150 $ 6,935 2760+ $5,850+ $1,975 d $4,965+ $5,023 $5,797 $4,370 + 5,000+ Planning Revised Tract Ma $ 1,500 Plannin Final Parcel Ma $ 500 1 Isi,000+ . $550 $1,210$4,180+ $1,000+ Planning Final Tract Ma $ 700 1 1$1,000+1$2,000+ $550+ I 1 $2,620+ $1,000+ 'Page 1 of 4 City c and Terrace - Citywide Us ie and Rate Study' Staff Recommended Changes' November 2005 y c c u. m '2 v c w E C C � N J C N - N T) m - m a Department Fee Description j� 'U } Planning Lot Line Adjustment $ 750 $. 1,064 $500 $1,335 '$2,530• $580 $1,000+- PlanningLot Merger $ 550 $ 764 $500+ $780. 11 000 Planning Reversion toAcreage $. 700 $1,000 Planning Certificate of Compliance -$ 800 $-11054 $1,000 $575 $500 $520 $583+ -$150 $3300 d $2,000 d Planning Extension of Time $ 200 $ 3,777 $300 - $134 $2,750 $777 $520 $250 $264 Planning Sign Permit Standard $ 150 $ 530 $100 $65 $311 $95 $174 $440 $264 Planning Overall Si�n Program $_, .350 $450 $175 $220 $1,225 $325 $450 Plannin Tem ora Sin $ 50 $50 Planning Land Use Application $ -- -5b- Plannihg Alteration of Conditions. $ 1,300 $300 $825 $1,000 PlanningAppeal of Director's Decision $ 700 $415 $311 $1,165 $528 $4;050 $264 PlanningAppeal PC Decision $ 700 $ 3,576 $1,210 $324 $815 $752 $913 $1,010+ $1,050 PlanningNon Conformance Letter 1 -100 Planning Sign Permit+32 sf delete Planning Standard Deviation delete Planning Standard CUP+3000 - delete Plannino Standard CUP 1500 6 3000 delete Planning Standard CUP 500,-1,499 delete Public Works Minor Subdivision. Parcel ma $ 534 $1,600+ Public Works Major Subdivision $ 534 $2,750+ Public Works Revised Tentative Ma minor subdivision $ 275 Public Works Revised Tentative Ma major subdivision $ 1,054 $ 1,378 Public Works Final Map/Minor Subdivision(parcel ma $ 260 $4,890 $1,060+ Public Works Final Map/Major Subdivision(parcel map) $ 11054- $7,015 $1,060+ Public Works. Deferred Monumentation: Public Works 20 lots or less $ 31 , Public Works 21 lots or greater delete" Public Works Lot Line Adjustments $ 534 $500 $1,335 $161 $1,645 $580 Public Works Lot Merger $ 534 $500 ` $1,060 $161 Public Works Reversion to Acreage $ 534 $1,000 $2,100 d $3,000+ Public Works Grading Plan-Revised $ 534 $300+ $192 Public Works Public Improvement Fees $ 534 Public Works'. Printing Costs - Public Works 11 x 17=0.55 per sheet $ 0.75 Public Works I 18 x 26=1.22 per sheet $ 1.31 . Page 2 of 4 — - - —•---------- - - -----Gity-ofGrand-Terrace--- ---- -- ----------- ---- Citywide User Fee and Rate Study ----------. -- -- -Staff-Recommended-Changes — --- November 2005 D c c v _ 0 Of � 10 C N N E E r W C C C 'C J O C i 0 N a c g t a m Y m o m m c c z Department Fee Description Qom`, m j = _ _j O v� U co Ci Public Works Misc.Maps=0.50 per square foot $ 0.75 Public Works Deferment/Waiver of Public Improvements -$ 122 Public Works. Permits and Inspection Fees: Public Works• Public Works Permit Fee $ - 58 Public-Works Curb and Gutter .15 lin ft. $91 $0.4/lin.Ft Public Works Cross Gutter - .10-s ft $32.50 $0.30/s .ft Public Works Drive-A poach $ 61 $65 $90.00 ea Public Works Sidewalk .10 sq ft $65 $0.26/s .ft Public Works Curb Drains $ 122 Public Works Under Sidewalk Drains $ 122 Public Works Catch Basin $ 244 Public Works Drainage Channel $ 0.25 Public Works Retaining Walls $ 0.25 $25 d Public Works Sub grade delete -_ Public Works Base Material delete Public Works AC Pavement- :0050 s ft $260+- $0.08/s .ft Public Works AC Berm .10 lin ft Public Works Overhead,Installations delete Public Works Sewer Mains .20 lin ft $0.8/lin.Ft Public Works Sewer Laterals .20 lin ft $150 Public Works Storm Drains .20 lin ft $65+ $2.00+ use based Public Works Water Lines .20 lin ft Public Works Irrigation Lines, .20 lin ft Public Works Electric Lines .20 lin ft Public Works Gas Lines .20 lin ft Public Works TV Cable Lines .20 lin ft Public Works Telephone Lines .20 lin ft Public Works Manholes $ 183 Public Works Street Lights $. 61 $150 $420+ Public Works Signals $1,000 Public Works Moving Permits: Public Works Oversize Load Permit $20 $16 Public Works Street and Parkway Tree Permits: Public Works Tree Removal Permit delete Public Works Engineering Fees: ---Page 3 of 4 City c- jnd Terrace Citywide Usti ;e and Rate Study Staff Recommended Changes November 2005 c c u_ m v '2 y rn v m v d E E r w S O `er J O O '0 N N m a c S t C- m M m p Ln m m Nla 8 Department Fee Description a°` m c°) _ _ -3 p �.v V) ci } Public Works I Preliminary Review 1 $534 +denotes an additional cost specific to the project,per unit,per sq.ft.etc. CRB=Costs re;CRB=Costs reasonably bome d denotes amount listed is a deposit toward the total cost 1 =Costs not show are CRB with a deposit`required =Cost for first item,additional items lower price Page 4 of 4 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING SPECIFIC PLAN NO. 04-02 (SP-04-02)FOR A 16 LOT SUBDIVISION WITH 15 SINGLE FAMILY DETACHED UNITS AND ONE OPEN SPACE LOT ON A TWO ACRE SITE LOCATED ON THE NORTH SIDE OF DE BERRY STREET _ BETWEEN THE GAGE CANAL ON THE WEST AND MT. VERNON ON THE EAST AND ENVIRONMENTAL REVIEW CASE NO. 04-01 (E-04-01) -MITIGATED NEGATIVE DECLARATION AS PROVIDED BY THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) WHEREAS, the applicant has filed the necessary applications including four Site and Architectural Review cases and a tentative tract map to subdivide the subject site into 16 individual lots and construct 15 single family detached units; and WHEREAS, there is no existing zone in the City's Zoning Code to accommodate the size and dimensions of the 16 proposed lots; and WHEREAS,Section 18.90.040 of the Zoning Code allows for the adoption of a Specific Plan for those unique properties where the existing zoning provisions are unique or unusual; and WHEREAS,the subject site is a long,narrow site which was left over after the surrounding area developed and which is difficult to develop under the Zoning standards of the existing Zoning Code; and WHEREAS,the proposed proj ect is providing for compensating design characteristics such as variable front yard setbacks,garages on the back and varied front elevations to make this project compatible with the surrounding residential development; and WHEREAS,the resulting density of this project at 7.5 units per acre is not inconsistent with existing development in the area including a large apartment complex immediately to the south and a recently approved 55 unit townhouse condominium project to the immediate west; and WHEREAS, Specific Plan No. 04-01,Exhibit A,is consistent with the General Plan of the City of Grand Terrace; and WHEREAS,in accordance with the provisions of the California Environmental Quality Act, an environmental review for Specific Plan No. 04-01 has been conducted and a Mitigated Negative Declaration has been prepared under E-04-01 for this project with the Mitigated Negative Declaration (Exhibit B) having been considered by both the Planning Commission and the City Council; and WHEREAS,the Planning Commission held properly noticed public hearing on this project on August 19,2004, January 20, 2005, May 18, 2005, July 21, 2005 and September 15, 2005; and n N i WHEREAS, the Planning Commission following the conclusion of the public.hearing on September 15, 2005 recommended that the City Council approve Specific Plan No. 04-02 and the I . associated Mitigated Negative Declaration under Environmental Review No. 04-01, set out in the attached Exhibits A and B, by adopting this Ordinance; and WHEREAS, the Planning Commission in taking the above action found that the proposed t Specific Plan No. 04-02 will not be: ; L• Detrimental to the health, safety,morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed amendment or within the city; or 2. In to property or improvements in the neighborhood or within the City. WHEREAS,the City Council held-a properly notice public hearing to consider the Planning Commission's recommendation and other relevant testimonyon October 13,2005 and on November 10, 2005 for SP-04-02 and E-04-01. I 'NOW, THEREFOR, THE CITY"COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA,DOES HEREBY ORDAIN AS FOLLOWS: i I Section 1. Specific Plan No. 04-02 to,allow-for the development of 15 single family residence and one open space lot, set out in full in Exhibit A,,is hereby r approved and adopted by the City Council of the City of Grand Terrace. j Section 2. The Mitigated Negative Declaration on file in the offices of the Community Development Department under E-04-01 is hereby approved as Exhibit B. Section 3." Effective Date: This,Ordinance shall be-in full force and effect at 12:01 a.m. on the 31 s`day of its adoption. k. Section 4 Postin :The.City Clerk shall cause this Ordinance to be posted in three(3) public places,within fifteen(15) days of its adoption,'as designated for such purpose by the City Council. Section 5 First read at a regular meeting of the City'Council of the City of Grand Terrace held on the 10th day of November, 2005 and finally adopted and ordered posted at a regular meeting of said City Council on the 8`'' day of December, 2005. I I - I I ' i ATTEST: City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the November 10, 2005 by the following vote: AYES: , NOES: ABSENT: ABSTAIN: Brenda Stanfill City Clerk Approved as to form: John Harper City Attorney c:\N4yFilesVOHMKarger\Karger2-5-04\sp04-02ordinance LITy ' RMV TER96CM Community Services Department Staff Report CRA ITEM ( ) COUNCIL ITEM ( ) (X )MEETING DATE: DECEMBER 8, 2005 SUBJECT: HVAC FINANCING AGREEMENT WITH MUNICIPAL SERVICES GROUP, INC. C FUNDING REQUIRED: (X) NO FUNDING REQUIRED () RECOMMENDATION: STAFF RECOMMENDS ENTERING INTO A 7-YEAR AGREEMENT WITH MUNICIPAL SERVICES GROUP, INC TO FINANCE HVAC EQUIPMENT FOR CITY HALL, THE FIRE STATION, AND CHILDCARE SERVICES. BACKGROUND: At the July 26, 2005 council meeting, the council approved the new Heating, Ventilation, and Air-Conditioning (HVAC) with Honeywell. Included in the Honeywell contract is the replacement of the following equipment: A. Child Care Center One (1) 5-ton unit Carrier Model #48HJM006 B. City Hall Two (2) 10-ton units Carrier Model #48HJD012 Three (3) 5-ton units Carrier Model #48HJM006 One (1) 40-ton unit Carrier Model #50-AK040 C. Fire Station Two (2) 4-ton units Carrier Model #48HJM005 Honeywell was the City's HVAC contractor when it was determined a system upgrade was necessary. The City asked Honeywell to provide a proposal for a new system. The initial proposal from Honeywell included financing at 7% that would have cost the City $65,000 in addition to equipment costs over ten years. After reviewing Honeywell's proposal the Council requested that staff seek bids from other HVAC contractors. The financing option requirement was deleted from the bid specs since other bidders were unable to self-finance the proposed HVAC equipment. As an equipment financing option, staff contacted Municipal Services Group (MSG), Inc. for a quote on installment purchasing of equipment. Because of cities municipal tax-exempt status, MSG offers municipalities lower rates than standard financing companies. Earnings from these loans are also free of Federal taxes, so these savings are-passed to the end user. Exhibit "AA" is the Master Municipal Lease and Option Agreement Exhibit "E" is the financing rate structure proposed by MSG. I f - Honeywell is prepared to.purchase the HVAC equipment and is requesting funding for the equipment purchase. The HVAC equipment purchase plus the financing costs are budgeted in the 04/05 City Budget at $50,000 per year. This amount will cover the annual MSG equipment purchase installment payment of$29,440.22 and the annual 1 Honeywell maintenance'cost of$19,950 totaling $49,390.22 per year. I - - jRecommendation! STAFF RECOMMENDS APPROVAL OF THE FINANCING AGREEMENT { (EXHIBIT AA) BETWEEN THE CITY OF GRAND TERRACE AND MUNICIPAL SERVICES GROUP, INC. FOR THE PURCHASE OF HVAC,EQUIPMENT AS DESCRIBED ABOVE AND THE FINANCING TERMS DESCRIBED IN EXHIBIT 1 E. I , I I I , i I i Agreement No. 1662 EXHIBIT E l SCHEDULE OF PAYMENTS Base Interest Rate: 4.41% U.S.Treasury Note Yield: 3.79% 1 U.S.Treasury Note Index Percent: 116.36% Adjusted Base Interest Rate: ited Date: October 24,2005 PMT# Payment Date Payment Principal Interest Purchase Portion Portion Price - 1 Apr-24-2006 14,245.73 10,497.23 3,748.50 163,005.88 2 Oct 24-2006 14,245.73 10,728.69 3,517.04 151,816.51 3 Apr,-24-2007' 14,245.73 10,965.26 3,280.47 140,417.34 4 Oct-24-2007 14,245.73 11,207.05 3,038.68 128,804.43 5 Apr-24-2008 14,245.73 11,454.16 2,791.57 116,973.79 6 Oct-24-2008 14,245.73 11,706.73 2,539.00 104,921.32 7 Apr-24-2009 14,245.73 11,964.86 2,280.87 92,642.86 8 Oct-24-2009 14,245.73 12,228.68 2,017.05 80,134.18 9 Apr-24-2010 14,245.73 12,498.33 1,747.40 67,390.97 10 Oct-24-2010 14,245.73 12,773.91 1,471.82 54,408.82 11 Apr-24-2011 14,245.73 13,055.58 1,190.15 41,183.26 U 12 Oct 24-2011 14,245.73 13,343.45 902.28 27,709.71 13 Apr-24-2012 14,245.73 13,637.68 608.05 13,983.54 14 Oct 24-2012 14 245.73 1393839 307.34 0.00 'TOTAL: 199,440.22 170,000.00 29,440.22 Provided all documents have been returned in a form acceptable to Lessor within thirty(30)days of the Dated Date(the"Period"),then the Base Interest Rate can remain in effect during the Period. In the event all documents have not been returned within the,Period, in a form acceptable to Lessor, and/or.if the U. S. Treasury Note Yield for a maturity comparable to the Lease Term increases significantly, Lessor reserves the right to adjust and determine a new Base Interest Rate(the"Adjusted Base Interest`Rate")pursuant to the provisions hereof. The Adjusted Base Interest Rate shall be determined.by multiplying the U. S.Treasury Note Yield for a maturity comparable to the Lease Term(as of the business day immediately preceding the receipt of the documents by Lessor) by the U. S. Treasury Note Index Percent. Such Adjusted Base Interest Rate shall be the applicable interest rate for the principal balance of the Equipment that is the subject of this Individual Payment Schedule,and Lessee shall execute a revised Exhibit E to this Individual Payment Schedule to aclarowledge.such change. LESSEE: City of Grand Ten-ace BY: Title: i Agreement No.1662 MASTER MUNICIPAL LEASE AND OPTION AGREEMENT EXHIBIT AA Lessor: Municipal Services Group,Inc. 5125 South Kiping Parkway Suite 300 Littleton,CO 80127 I Lessee: City of Grand Terrace 22795 Barton Road Grand Terrace,CA 92313 This Master Municipal Lease and Option Agreement(the"Agreement")is entered into between Municipal Services Group,Inc.(together with any assignee thereof collectively referred to herein as"Lessor")and the City of Grand Terrace("Lessee"),a municipal entity duly organized and existing under the laws of the state of California("State"); I WITNESSETH: WHEREAS,Lessee desires to finance the Equipment pursuant to the terms of this Agreement;and WHEREAS Lessor desires to lease certain Equipment(referred to collectively as the"Equipment"or"Unit(s)of Equipment")to Lessee,and Lessee desires to lease the Equipment from Lessor,subject to the terms and conditions of and for the purposes set forth in this Agreement;and WHEREAS,Lessor,simultaneously with the execution and delivery of this Agreement,may enter into an escrow agreement(the"Escrow Agreement")with an escrow agent designated by Lessor(the "Escrow Agent")whereby Lessor,or its assignee, if any,shall deposit monies sufficient to finance the Equipment to be leased hereunder;and WHEREAS,Lessee is authorized under the Constitution and laws of the State to enter into this Agreement for the purposes set forth herein; NOW,THEREFORE,for and in consideration of the premises hereinafter contained,the parties hereby agree as follows: ARTICLE 1 COVENANTS OF LESSEE I Lessee represents,covenants and warrants,for the benefit of Lessor and its assignees,as follows: (a) Lessee is a public body,corporate and politic,duly organized and existing under the Constitution and laws of the State. I (b) Lessee will do or cause to be done all things necessary to preserve and keep in full force and effect its existence as a body corporate and politic. (c) Lessee is authorized under the Constitution and laws of the State to enter into this Agreement,all Individual Payment Schedules(as defined below)and the transaction contemplated hereby,and to perform all of its obligations hereunder. (d) Lessee has been duly authorized to execute and deliver this Agreement and each of the Individual Payment Schedules under the terms and provisions of the ordinance or resolution of its governing body,attached hereto as Exhibit A,and by other appropriate official approval,and further represents and warrants that all requirements have been met,and procedures have occurred in order to insure the enforceability of this Agreement,and Lessee has complied with such publicl bidding requirements as may be applicable to this Agreement and the acquisition by Lessee of the Equipment hereunder. Lessee shall cause to be executed an opinion of its counsel substantially in the form attached hereto as Exhibit B. (e) During the term of this Agreement, the Equipment will be used by Lessee only for the purpose of performing one or more governmental or proprietary functions of Lessee consistent with the permissible scope of Lessee's authority and will not be used in a trade or business of any person or entity other than Lessee,, i i (f) Each lease of specific Equipment or Unit(s)of Equipment hereunder shall be evidenced by an Individual Payment Schedule executed by Lessor and Lessee describing specific personal property,and setting forth provisions relating to the rent,the term of lease,disposition of Equipment upon the expiration of the ilease term and other details with respect to it. The lease for each Unit of Equipment shall become effective on the Accrual Date,as defined below,and the Individual Payment Schedule for the Unit or Unit(s)of Equipment shall specify such date as.the effective date of the lease. The original term(the"Original Term")of each Individual Payment Schedule shall commence on the Accrual Date as indicated therein and shall terminate the last day of Lessee's then current fiscal year. The term of ;the lease will be automatically renewed at the end of the Original Term or any renewal term(the"Renewal Term")for an additional one(1)year,unless the governing .body of Lessee fails to appropriate sufficient funds for the making of rental payments for the next occurring Renewal Term as provided in Section 4 of this Agreement. The terms and conditions during any Renewal Term shall be the same as the terms and conditions during the Original Term except that the rental payments shall be as provided in the specific exhibit attached to the applicable Individual Payment Schedule. (g) During the period this Agreement is in force,Lessee will annually provide,if requested by Lessor,current financial statements,budgets,proof of appropriation for the ensuing fiscal year and such other financial information relating to the ability of Lessee to continue this Agreement as may be reasonably requested by Lessor or its assignee. i i (h) Each Unit of Equipment acquired under this Agreement will have a useful life in the hands of Lessee that is substantially in excess of the Original Term and all Renewal Terms specifically relating to it. (i) All Equipment subject to this Agreement is,and during the period this Agreement is in force shall remain personal property. Document Execution Instructions Both sets of documents should be completed as-follows and forwarded to MSG: MSG,will execute both sets and return one fully-executed original for your files. Have the person-authorized by the Resolution execute and date the Master Municipal Lease and Option Agreement on Page 7 and the Individual Payment Schedule Index page. This"Authorized Party."should (�y sign all of the documents, including the Exhibits and Supplements. The exception is Exhibit F, Acceptance Certificate, which can be signed by the party so designated by the Resolution. The person so authorized by the Resolution should attest the Authorized Parry's signature on the Master Municipal Lease and Option Agreement. Exhibit A.' Have the appropriate persons sign the Resolution, or send a"certified copy"of the Board meeting minutes authorizing the financing. Exhibit B. The Opinion of Counsel should be provided by your attorney — on letterhead — after review of the documentation. At least one original letter must be provided to MSG. ,We suggest that you proceed with the attorney immediately to work Within his/her time constraints. .. Exhibit C. Have the Authorized Party sign and date. Exhibit D. Verify the equipment description, including the model year. Have the Authorized'Party sign,and provide the physical address of the equipment(where it will be kept when not in use). Exhibit E. Verify the amount financed and the scheduled due dates, and immediately contact your Financial Services Representative-if there are discrepancies. Have the Authorized Party sign. Exhibit F. Retain this Exhibit until delivery and acceptance occur. Exhibit G. Have the Authorized Party sign, and complete the agency name;address, phone,and FAX numbers,along with the'agent's name. Form 8038. Enter your entity's Tax I. D: number in Box 2,,the Report Number in Box 4 (if this is the first filing of the calendar year,'the Report#would be 3"01"), and have the Authorized,Party sign and date. The balance of the required information will be completed by MSG at funding. 'MSG will submit the Form to the I.R.S.for filing,and a fully-completed copy of the Form will be sent to you, The Bank'Eli ibility Certificate and Small Issuer Exemption Certificate should be dated and signed by the Authorized Party after verifying the content of the respective Certificates. This transaction is subject to credit approval and proper execution and completion of all required documentation. The rates reflected in this document package are predicated upon the closing of this transaction within 30 days of the original proposal date. If the 30-day time frame for closing is exceeded,,the interest rate is,subject to change. I i (j) This Agreement applies to all items of personal property acquired,or to be acquired,by Lessee as evidenced by the execution of Individual I Payment Schedules from time to time as may be required to fulfill Lessee's equipment needs. I G ARTICLE 2 DEFINITIONS. The,following terms will have meanings indicated below unless the context clearly requires otherwise: 1 "Acceptance Certificate" means the Acceptance Certificate attached hereto as Exhibit F relating to the applicable Unit(s)of Equipment whereby Lessee aclaiowledges receipt of the applicable Unit of Equipment in good condition. i "Accrual Date"is the date when the term of the Individual Payment Schedule begins and Lessee's obligation to pay rent accrues.'The lease for each.Unit of Equipment shall become effective on the Accrual Date,which shall be the Dated Date specified in Exhibit(s)E hereto. "Acquisition Cost(s)"means the total cost of acquiring,including any delivery charges,and preparing the Equipment for Lessee's use. "Adjusted Base Interest Rate"means the Base Interest Rate as adjusted and as described in the Individual Payment Schedules. i "Base Interest Rate"means the interest rate as set forth in the respective Individual Payment Schedule(s). i "Individual Payment Schedule(s)"means the schedules which identify specific Units of Equipment,the Accrual Dates of the lease and terms thereof(which are treated as separate leases) which.may become a part of this Agreement from time to time. Each Individual Payment Schedule(s) shall consist,of at least, i substantially the forms attached hereto as-Exhibit(s)A,Exhibit(s)B;Exhibit(s)C,Exhibit(s)D,Exhibit(s)E,and Exhibit(s)F,including an original invoice and any other documents needed to perfect a security interest in the Equipment by Lessor. "Lease Term"means collectively the Original Term'and all Renewal Terms provided for in this Agreement. "Purchase Price"means the amount which Lessee may,in its discretion,pay to Lessor in order to purchase the Equipment,as set forth in Exhibit(s)E hereto or as set forth in any applicable Individual Payment Schedule. "Rental Payments"mean the,rental payments payable by Lessee for each Unit of Equipment pursuant to the provisions of this Agreement and any applicable Individual Payment Schedule during the Lease Term,payable in consideration of the right of Lessee to use the Equipment during the Lease Term. Rental Payments shall be payable by Lessee to Lessor or its assignee in the amounts and at the times during the Lease Term,as set forth in the Individual Payment Schedules made a part of this Agreement. I "Vendor"means(i)the manufacturer/contractor of the Equipment as well as the agents or dealers of the manufacturer from whom Lessor purchased or is purchlasing the Equipment or(ii) Lessor,if so designated as herein above. ARTICLE 3 i DEPOSIT OF MONIES;ACQUISITION AND LEASE OF EQUIPMENT Section 3.01. Deposit of Monies.Transfers Upon Acceptance In the event an Escrow Agreement is entered into pursuant to this Agreement, Lessor shall cause to be deposited in-the Acquisition Fund created under such Escrotv'Agreement and held by the Escrow Agent,monies sufficient to acquire the Equip)entto be leased hereunder. Upon the expiration of three years from the Accrual Date,unless notified earlier by Lessor and Lessee,the Escrow Agent shall apply any monies in the Acquisition Fund representing the contract price to have been paid to�the Vendor(s)for any.portion of the Equipment aqd related equipment for which Lessee has not executed an Acceptance Certificate to the reduction of the unpaid principal balance by paying such monies directly to Lessor. The remaining Rental Payments shall be amended to reflect such prepayment of principal. Lessee shall execute a revised Exhibit E to acknowledge such change. Section 3.02. Lessee is Agent-Acquisition of the Equipment Lessor hereby appoints Lessee as its agent solely for the purpose of acquiring Ithe Equipment and Lessee hereby accepts such appointment. Lessee and Lessor will-do all things necessary to effect the acquisition of the Equipment free and clear of any encumbrances and subject the same to the security interests contemplated hereunder. Lessor agrees to acquire the Equipment pursuant to Lessee's specifications. Lesson shall not be responsible for the obligations of Vendor,and a failure by the Vendor to perform shall not affect Lessee's obligation to make Rental Payments under ;this Agreement. Lessee agrees that the Equipment will be acquired in accordance with'the terms,conditions-and specifications therefor and on file with Lessor. Upon completion of acquisition of the Equipment satisfactory to Lessee and after authorization by Lessor,but in any event not later than thirty(30)days follow'ng completion of such acquisition,Lessee shall deliver to the Escrow Agent an executed Acceptance Certificate. Section 3.03. Payment of Acquisition Costs Payment to the Vendors)of the Acquisition Cost(s)of acquiring the Equipment shall be made from the monies deposited with the Escrow Agent,as provided in Section 101,which shall be disbursed for that purpose in accordance with and upon compliance with Article 2 of the Escrow Agreement. In the event such monies are insufficient to pay all Acquisition Costs,Lessee shall pay the remaining Acquisition Costs from-its k con funds. I ARTICLE 4 LEASE TERM Section 4.01. Lease of Equipment. Lessor hereby demises,leases and lets to Lessee,and Lessee rents,leases and hires from Lessor,the Equipment in accordance with the provisions of this Agreement,to have and to hold for the Lease Term. jSection 4.02: Commencement of Lease Term, The Original Term of any Individual Payment Schedule shall commence on the Accrual Date and shall terminate the last day of Lessee's then current fiscal year. The Lease Term will be automatically renewed at the end of the Original Term or any Renewal Term for an additional one year,unless Lessee gives written notice to Lessor not less than ninety(90)days prior to the end of the Original Term or Renewal Term then in effect, I r such oother notice as maybe provided in Article 6 hereof,of Lessee's intention to terminate this Agreement at the end of the Original Term or Renewal Term upon i receipt by Lessor of the Rental Payment due plus the applicable Purchase Price pursuant to Articles 9 or Article 1 I,as the case may be. The terms and conditions during any Renewal Term shall be the same as the terns and conditions during the Original Term, except that the Rental Payments shall be as provided in the applicable Individual Payment Schedule. Section 4.03. Termination of Lease Term The Lease Term as it pertains to any Individual Payment Schedule will terminate upon the earliest of any of the following events: (a) the expiration of the Original Term or any Renewal Term of the applicable Individual Payment Schedule and the non-renewal of such Individual Payment Schedule in the event of non-appropriation of funds pursuant to Section 6.06 hereof, (b) the exercise by Lessee of the option to purchase the Equipment granted under the provisions of Articles 9 or 11 hereof; (c) a default by Lessee and Lessor's election to terminate this Agreement under Article 13;or (d) the payment by Lessee of all Rental Payments, late payment charges, past due finance charges, monies due to release liens of any kind whatsoever,or other taxes and utilities authorized or required to be paid by Lessee hereunder or under any Individual Payment Schedule. This Agreement will automatically terminate in whole upon the last day of the last Renewal Term with respect to any Individual Payment Schedule(s) rtstanding plus any other outstanding charges as set forth herein. ARTICLE 5 ENJOYMENT OF EQUIPMENT Lessor hereby covenants to provide Lessee during the Lease Term with quiet use and enjoyment of the Equipment,and Lessee shall during the Lease Term, peaceably and quietly have and hold.and enjoy the Equipment,without suit,trouble or hindrance from Lessor,except as expressly set forth in this Agreement. Lessor shall have the right at all reasonable times during business hours to enter into and upon the property of Lessee for the purpose of inspecting the Equipment. ARTICLE 6 RENTAL PAYMENTS Section 6.01. Rental Payments Constitute a Current Expense of Lessee Lessor and Lessee understand and intend that the obligation of Lessee to pay Rental Payments hereunder and under each Individual'Payment Schedule shall constitute a current expense of Lessee and shall not in any way be construed to be a debt of Lessee in contravention of any applicable constitutional or statutory limitations or requirements concerning the creation of indebtedness by Lessee,nor shall anything contained herein constitute a pledge of the general tax revenues,funds or monies of Lessee. Rental Payments shall be in consideration of Lessee's use of the Equipment during the year in which such payments are due. Section 6.02. Payment of Rental Payments Lessee shall pay Rental Payments,exclusively from legally available monies from its general fund and such other legally available funds as may be designated by Lessee in lawful money of the United States of America to Lessor or,in the event of assignment by Lessor,to its assignee,in the amounts and no later than the dates set forth in the applicable Individual Payment Schedule(s). In the event Lessor or its assignee does not receive Rental Payments within such period of time,then and in such event,a twenty-five dollar($25.00)late charge will be assessed plus finance charges based on a percentage of the outstanding principal balance,equal to the lesser of twelve percent(12%)per annum or the highest interest rate legally allowable under the laws of the State. Said charges shall be due and payable as of the date of the invoice for such charges. Section 6.03. Interest and Principal Components A portion of each Rental Payment payable hereunder is paid as,and represents payment of,interest,and the balance of the Rental Payment payable hereunder is paid as,and represents payment of,principal. Exhibit(s)E hereto and each Individual Payment Schedule sets forth the interest component and the principal component.of each Rental Payment during the Original Term and all Renewal Terms of the respective Individual Payment Schedules. Section 6.04. Rental Payments to be Unconditional The obligations of Lessee to make payment of the Rental Payments required under this Article 6 and other sections of this Agreement,and to perform and observe the covenants and agreements contained herein,shall be absolute and unconditional in all events,except as expressly provided under this Agreement. Notwithstanding any dispute between Lessee and Lessor,any Vendor or any other person,Lessee shall make all Rental Payments when due and shall not withhold any Rental Payments,nor shall Lessee assert any right of withholding,set-off or counterclaim against its obligation to make such payments required under this Agreement. Lessee's obligation to make Rental Payments during the Original Term or any Renewal Tern shall not be abated through accident or unforeseen circumstances. Section 6.05. Continuation of Lease Term by Lessee Lessee intends,subject to the provisions of Section 6.06 below,to continue the lease of the Equipment and all Units thereof through the Original Term and all of the Renewal Terms of each Individual Payment Schedule and to make the Rental Payments as the same shall become due hereunder and under each Individual Payment Schedule. Lessee reasonably believes that legally available funds in an amount sufficient to make all Rental Payments during the Original Term and each of the Renewal Terms for the Individual Payment Schedules can be obtained. Lessee further intends to do all things lawfully within its power to obtain and maintain funds from which the Rental Payments may be made,including making provision for such payments to the extent necessary in each biennial or annual budget submitted and adopted in accordance with applicable provisions of the laws of the State,to have such portion of the budget approved,and to exhaust all available reviews and appeals in the event such portion of the budget is not approved. Section 6.06. Non-appropriation. In the event sufficient funds are not available to be appropriated for the Rental Payments required to be paid in the next occurring Renewal Term,then Lessee may terminate this Agreement in whole only by terminating any or all of the Individual Payment Schedules at the end of the then current Original Term or Renewal Term of the respective Individual Payment Schedules,and Lessee shall not be obligated to make payment of the Rental Payments provided for in this Agreement or the Individual Payment Schedules beyond the then current Original or Renewal Term. Lessee agrees to deliver notice to Lessor of such termination at least ninety(90)days prior to the end of the then current Original or Renewal Term. If this Agreement is terminated under the provisions of this Section 6.06, Lessee agrees peaceably to deliver the Unit or Units of Equipment subject to the Individual Payment Schedule or Schedules so terminated to Lessor at the location or locations specified by Lessor. TO THE EXTENT LAWFUL,Lessee agrees that if funds are appropriated to make Rental Payments for a succeeding fiscal year,it will not terminate this Agreement or any Individual Payment Schedule during such fiscal year,and that if this Agreement or any Individual Payment Schedule is terminated pursuant to this provision by non-appropriation prior to the making of all Rental Payments due hereunder,Lessee will not replace the Equipment with the same or similar property or retain others to provide the same or similar services until after the date on which the next occurring Renewal Term of the.applicable Individual Payment Schedule or.Schedules would have ended. In the event of non-appropriation,Lessor shall have the right to recover the interest which shall have accrued on the principal balance outstanding as of the preceding Rental Payment due date,as set forth in the Exhibit E attached to the applicable Individual Payment Schedule. j ARTICLE 7 TITLE TO EQUIPMENT;SECURITY INTEREST Section 7.01. Title to the Equipment.. During'the term of this Agreement, title to the Equipment and any and all additions, repairs, 1 replacements or modifications shall vest in Lessee, subject to the rights of Lessor hereunder. Following an event of default as set forth in Section 13.01 or non io riation as set forth in Section 6.06,or upon other termination of,this A y rights ( )aPP P po Agreement for an reason other than Lessee's ri rs under Section 4.03, b,title to the Equipment shall immediately vest in Lessor,and Lessee will reasonably surrender possession of the Equipment to Lessor. Section 7.02. Security Interest. To secure the payment of all of Lessee's obligations under this Agreement,Lessee grants to Lessor a security interest constituting a first lien on the Equipment and on all additions,attachments,accessions and substitutions.thereto,and on any proceeds therefrom. Lessee agrees to execute such additional documents,including financing statements,affidavits,notices and similar instruments,in form satisfactory,to Lessor,and to pay all fees requiired to establish and maintain Lessor's security interest,and upon assignment,the security interest of any assignees of Lessor,in the Equipment. Lessor may request that Lessee affix labels to the Equipment showing Lessor's interest in it during the term that the Agreement is in effect. ARTICLE 8 j MAINTENANCE;MODIFICATION;TAXES; ` INSURANCE AND-OTHER CHARGES j Section 8.01. Maintenance of Equipment by Lessee Lessee agrees that at all times during the Lease Term,at Lessee's own cost and expense, to cause maintenance to be performed in such a way so as to make all necessary and proper repairs,replacements and renewals of such component parts as may from time to time be required and to maintain, preserve and keep the Equipment in good repair,working order and condition. To the extent,of the provisions of this Agreement and except as may otherwise be agreed to,neither Lessor nor any of its assignees shall have responsibility in any of these matiers,or for the making.of improvements or additions to the Equipment. Section 8.02. Taxes,Other Governmental Charges and Utility Charges The parties to this Agreement contemplate that the Equipment will be used for a governmental or proprietary purpose of Lessee and,therefore,that the Equipment will be exempt from all taxes presently assessed and.levied with respect I to personal property. In the event that the use,possession or acquisition of the Equipment is found to be subject to taxation in any form(except for income taxes of Lessor),Lessee will pay during the Lease Term,as the same respectively come due,all taxes and governmental charges of any kind whatsoever that may at any time be- lawfully assessed or levied against or with respect to the Equipment and any equipment or other property acquired by Lessee in substitution for,as a renewal or I replacement of,or a modification,improvement or addition to the Equipment;provided that,with respect to any governmental charges,that may lawfully be paid in installments over a period of years,Lessee may elect to pay only such installments as have accrued during.the time this Agreement•is in effect. Section 8.03. Provisions Regarding,Insurance. At its own expense Lessee shall cause casualty,public liability and property damage insurance to be carried and maintained,or shall demonstrate to the satisfaction of Lessor that adequate self-insurance is provided based upon actuarial sound insurance criteria as are f consistent with generally accepted insurance industry standards with respect to the Equipment,sufficient to protect the Full Insurable Value(as that term is hereinafter defined)of the Equipment,and to protect Lessor from liability in all events and which name Lessor and/or its assignee as additional named insured and as a Lender Loss(Payee thereunder. All insurance proceeds from casualty losses shall be payable as hereinafter provided in this Agreement. Lessee shall furnish to Lessor ECertificates evidencing such coverage throughout the Lease Term and for each Individual Payment Schedule. Lessee shall notify Lessor within five(5)business days of any event of damage to or destruction of the Equipment. I j The term"Full Insurable Value"as used herein shall mean the full replacement value of the Equipment but in no event less than the applicable Purchase Price: Any insurance policy pursuant to this Section 8.03 shall be so written or endorsed as to make losses,if any,.payable to Lessee and Lessor as their respective interests may appear. The Net Proceeds(as.defined in Section 9.01)of the insurance required in this Section 8.03 shall be applied as provided in Article 9 hereof. Each insurance policy provided for in this Section 8.03 shall contain a provision to the effect that the insurance company shall,not cancel the policy or modify`it ma ally and adversely to the interest of Lessor without first giving written notice thereof to Lessor at least 30 days in advance of such cancellation. Section 8.04. Advances. In the event Lessee-shall fail to maintain the full insurance coverage required by this Agreement or shall fail to keep the Equipment in good repair and operating condition,Lessor may(but shall be under no obligation to)purchase the required policies of insurance and pay the premiums on the same or may cause to be made such repairs or replacements as are necessary and provide for payment thereof, and all amounts so advanced therefor by Lessor shall become additional rent for the then current Original Term or Renewal Term for the applicable Individual Payment Schedule or Schedules, which amounts,together with interest thereon at the rate of 12%per annum,Lessee agrees to pay. Section 8.05. Tax Covenants. Lessee will not make or direct any use of the proceeds of the obligation provided herein or any other funds of Lessee which will cause such obligation to be an"arbitrage bond"within the meaning of Section 148 of the Code,to be"federally guaranteed"within the meaning of Section 149 of the Code,or to be a"private activity bond"within the meaning of Section 141(a)of the Code. To that end,so long as any Rental Payments are unpaid, Lessee, with respect to such proceeds and such other funds, will comply with all requirements of such Code sections and all regulations of the United States Departrnent of the Treasury issued thereunder to the extent that such requirements are, at the time,,applicable and in effect. Furthermore,to the extent applicable pursuant to Section 148(f)of the Code,Lessee covenants to complete or cause to be completed all reporting requirements and rebate all required arbitrage income to the Ur ited States of America. Lessee covenants that the Equipment will be used only for the purpose of performing one or more governmental or proprietary functions of Lessee,and the Equipment will not be used in.a trade or business of any'persoe or entity other than Lessee,on a basis different from the general public. Lessee will not use or permit the use of the Equipment by any person for a"private business use"within the meaning of Section 141 (b)of the Code in such manner or to-such extent as would result in the inclusion of interest received hereunder in gross income for federal income tax purposes under Section 103 ofthe Code. I ' Lessor and Lessee shall at all timesrdo and perform all acts and things permitted by law which are necessary or desirable in order to assure that the interest component of the Rental Payments will not be included in the gross income of Lessor for federal income tax purposes. I I I ' ARTICLE 9 DAMAGE,DESTRUCTION AND CONDEMNATION: USE OF NET PROCEEDS Section 9.01. Damage.Destruction and Condemnation Unless Lessee shall have exercised its option to purchase the Equipment or any Unit thereof by making payment of the Purchase Price as provided herein or in the applicable Individual Payment Schedule,if prior to the termination of the Lease Term(a) the Equipment or any Unit or any portion thereof is destroyed(in whole or in part)or is damaged by fire or other casualty or(b)title to,or the temporary use of,the Equipment or any Unit or any part thereof shall be taken under the exercise of the power of eminent domain by any governmental body or by any person,firm or corporation acting under governmental authority,Lessee and Lessor will cause the Net Proceeds(as defined below)of any insurance claim or condemnation awarded to be applied to the prompt repair,restoration,modification or improvement of the Equipment. Any balance of the Net Proceeds remaining after such work has been completed shall be paid to Lessee. For purposes of Section 8.03 and this Article 9,the term'Net Proceeds"shall mean the amount remaining from the gross proceeds of any insurance claim or condemnation award after deducting all expenses(including attorneys'fees)incurred in the collection of such claim or award. Section 9.02. Insufficiency of Net Proceeds Subject to Lessee's right to terminate this Agreement or any Individual Payment Schedule under '--^tion 6.06 hereof,if the Net Proceeds are insufficient to pay in full the cost of any repair,restoration,modification or improvement referred to in Section 9.01 hereof, see shall either(a)complete the repair or replacement of damaged property and pay any costs in excess of the amount of Net Proceeds or(b)pay to Lessor the .. junt of the applicable Purchase Price,applying Net Proceeds to such payment. ARTICLE 10 DISCLAIMER OF WARRANTIES;VENDOR'S WARRANTIES;USE OF THE EQUIPMENT Section 10.01. Disclaimer of Warranties. AS BETWEEN LESSOR AND LESSEE, DELIVERY OF EQUIPMENT TO LESSEE AND EXECUTION BY LESSEE OF AN ACCEPTANCE CERTIFICATE WITH RESPECT THERETO SHALL CONSTITUTE LESSEE'S ACKNOWLEDGEMENT THAT THE EQUIPMENT IS IN GOOD ORDER AND CONDITION AND IS OF THE MANUFACTURE,DESIGN AND CAPACITY SELECTED BY LESSEE, THAT LESSEE IS SATISFIED THAT THE SAME IS SUITABLE FOR ITS PURPOSE, AND THAT FOR PURPOSES OF THIS AGREEMENT LESSOR'S ASSIGNEES MAKE NO WARRANTY OR REPRESENTATION,EITHER EXPRESS OR IMPLIED WITH RESPECT TO EQUIPMENT,INCLUDING WITHOUT LIMITATION,ITS VALUE,DESIGN,CAPACITY,CONDITION,MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE OR FITNESS INTENDED FOR USE OF THE EQUIPMENT, OR WARRANTY WITH RESPECT THERETO AND LESSOR AND ITS ASSIGNEES HEREBY DISCLAIM ALL SUCH REPRESENTATIONS AND WARRANTIES. THIS SECTION IS INTENDED TO APPLY BETWEEN LESSOR AND LESSEE ONLY TO THE EXTENT OF THE FINANCING CONTEMPLATED HEREIN AND IN NO EVENT IS INTENDED TO AFFECT THE WARRANTIES OR REPRESENTATIONS CONTAINED IN OR INCLUDED WITHIN ANY CONTRACT ENTERED INTO FOR THE ACQUISITION OF THE EQUIPMENT EITHER WITH LESSOR, OR ANY OTHER VENDOR. NOTWITHSTANDING THE FOREGOING, IN THE EVENT LESSOR IS A VENDOR, LESSEE SHALL BE ENTITLED TO ALL APPLICABLE VENDOR WARRANTIES AS TO THE EQUIPMENT,PROVIDED THAT SUCH RIGHTS SHALL PERTAIN SOLELY TO LESSOR AS VENDOR,AND NOT TO Y SUCCESSORS OR ASSIGNS OF LESSOR UNDER THIS AGREEMENT. In no event shall an assignee,if any,of Lessor be liable for any incidental,direct, -rect,special or consequential damage in connection with or arising out of this Agreement or the existence,furnishing,functioning or Lessee's use of any item or products or services provided for in this Agreement. Section 10.02. Vendor's Warranties. Lessor hereby irrevocably appoints Lessee its agent and attomey-in-fact during the Lease Term, so long as Lessee shall not be in default hereunder,to assert from time to time whatever claims and rights,including warranties of the Equipment,which Lessor may have against the Vendor of the Equipment. Lessee's sole remedy for the breach of such warranty,indemnification or representation shall be against the Vendor of the Equipment, and not against Lessor or an assignee,if any,of Lessor,nor shall such matter have any effect whatsoever on the rights and obligations of Lessor with respect to this Agreement,including the right to receive full and timely payments hereunder. Lessee expressly acknowledges that an assignee,if any,of Lessor makes,and has made, no representation or warranties whatsoever as to the existence or availability of such warranties of the Vendor of the Equipment. Section 10.03. Use of the Equipment. Lessee will not use,operate or maintain the Equipment or cause the Equipment to be used,operated or maintained improperly,carelessly,in violation of any applicable law or in a manner contrary to that contemplated by this Agreement. Lessee shall provide or cause to be provided all permits and licenses,if any,necessary for the operation of the Equipment;provided,however,that Lessee may contest in good faith the validity or application of any such law or rule in any reasonable manner which does not,in the opinion of Lessor,adversely affect the estate of Lessor in and to any of the items of the Equipment or its interest or rights under this Agreement. Lessee shall notify Lessor within five(5)business days if there are any claims or lawsuits arising in connection with the Equipment or use thereof. ARTICLE 11 OPTION TO PURCHASE Lessee is hereby granted the option to prepay its obligations under this Agreement and purchase the Equipment for the Purchase Price set forth in Exhibit(s) E hereto or on any applicable Individual Payment Schedule(s). At the request of Lessee, Lessor's security interest in the Equipment will be terminated and this Agreement shall terminate: (a) at the end of the Lease Term,upon payment in full of Rental Payments due hereunder,plus all past due charges and other amounts hereunder then due and owing,if any;or (b) at any regularly scheduled payment due date by.making the Rental Payment plus the corresponding Purchase Price as set forth in the applicable Individual Payment Schedule,plus all past due charges and other amounts hereunder then due and owing,if any;or (c) at any time prior to the end of the Original Term by paying the first Rental Payment due plus the Purchase Price,or,in the event Lessee wishes to exercise its option following the Original Term or any Renewal Tenn,but prior to the due date of the next Rental Payment by paying the preceding Purchase Price as set forth in the applicable Individual Payment Schedule plus accrued interest on the outstanding principal balance at the Base Interest Rate thereon to the date of settlement thereof,plus all past due charges and other amounts hereunder then due and owing,if any;or (d) if the Lease Term is terminated pursuant to Article 9 of this Agreement, in the event of total damage, destruction or condemnation of the Equipment or any Unit thereof and,if Lessee is not on such date in default under this Agreement,upon payment of the then applicable Purchase Price to Lessor plus all past due charges and other amounts hereunder then due and owing,if any,subject to Lessee's right to terminate this Agreement or any Individual Payment Schedule under Section 6.06 hereof. ARTICLE 12 ASSIGNMENT,SUBLEASING,INDEMNIFICATION MORTGAGING AND SELLING Section 12.01. Assignment by Lessor. This Agreement,and Lessor's right to receive payments hereunder,may be assigned and reassigned in whole or in part to one or more assignees or subassignees by Lessor at any time subsequent to this execution,without the necessity of obtaining the consent of Lessee; provided, however, that no such assignment or reassignment shall be effective against Lessee unless and until(i)Lessee shall have received notice of the assignment or reassignment disclosing the name and address of the assignee or subassignee,and(ii)in the event that such assignment or reassignment is made to a bank or trust company as trustee for holders of certificates or other evidence representing interest in this Agreement,or rights to receive amounts hereunder,such bank or trust company agrees to maintain,or cause to be maintained on behalf of and as agent for Lessee,a book-entry system by which a record of the names and addresses of such holders as of any particular time is kept and agrees, upon request of Lessee,to furnish such information to Lessee. Upon receipt of notice of assignment, Lessee agrees to reflect in a book entry the assignee designated in such notice of assignment, and to make all payments to the assignee designated in the notice of assignment,notwithstanding any claim,defense,set-off or counterclaim whatsoever(whether arising from a breach of this Agreement or otherwise)that Lessee m:—, from time to time have against Lessor,or the assignee. Lessee agrees to execute all documents,including notices of assignment and chattel mortgages or frnancii statements which may be reasonably requested by Lessor or its assignee to protect their interests in the Equipment and in this Agreement. i Section 12.02. No Sale.Assignment or Subleasing by Lessee This Agreement and the interest of Lessee in the Equipment may not be sold, assigned or encumbered by Lessee without the prior written consent of Lessor,which consent may be withheld in the total discretion of Lessor taking into account, among other things,the treatment for federal income tax purposes of the interest component of the Rental Payments. Section 12.03. Release and Indemnification Covenants Except for the intentional or negligent acts of Lessor or any of its employees or agents thereof arising out of 1)entering into this Agreement,and/or 2)any liability,obligation,loss,claim or damage arising out of or in connection with any misstatement of a material fact or failure to make a statement of material fact by Lessor or any assignee thereof(other than a misstatement by Lessee)in connection with any offer,sale or other transfer of this Agreement or any interest herein,to the extent permitted by the laws and Constitution of the State,Lessee shall protect,hold harmless,and indemnify Lessor from and against any and all liability, obligations,losses,claims and damages,regardless of cause thereof,and expenses in connection therewith, including,without limitation,counsel fees and expenses,penalties and interest arising out of or as the result of the entering into of this Agreement in connection with the ownership or intended ownership,delivery,rejection,storage or return of any item of Equipment or any accident in connection with the operation,use,condition, possession, storage or return of any item of Equipment resulting in damage to property or injury to or death to any person. Lessee's agreement to protect, hold harmless,and indemnify Lessor under this paragraph shall continue in full force and effect notwithstanding the full payment of all obligations under this Agreement or the termination of the Lease Term for any reason. ARTICLE 13 EVENTS OF DEFAULT AND REMEDIES Section 13.01. Events of Default Defined The following shall be"events of default"under this Agreement and the terms"event of default"and "default"shall mean,whenever they are used in this Agreement,any one or more of the following events: (a) Failure by Lessee to pay any Rental Payment or other payment required to be paid hereunder at the time specified herein;and I (b) Failure by Lessee to observe and perform any covenant,condition or agreement on its part to be observed or performed,other than as referred to in Section 13.01(a)or 13.01(c),for a period,of 30 days after written notice,specifying such failure and requesting that it be remedied as given to Lessee by Lessor, unless Lessor shall agree in writing to an extension of such time prior to its expiration;provided,however,if the failure stated in the notice cannot be corrected within the applicable period, Lessor will not unreasonably withhold its consent to an extension of such time if corrective action deemed appropriate by Lessor in its sole discretion,is instituted by Lessee within the applicable period and diligently pursued until the default is corrected;and I (c) Failure by Lessee to maintain insurance on the Equipment in accordance with Section 8.03 hereof;and (d) A determination by Lessor that any representation or warranty of Lessee was untrue when made. The foregoing provisions of this Section 13.01 are subject to(i)the provisions of Section 6.06;and(ii)if by reason of force majeure Lessee is unable in whole or in part to cant'out its agreement on its part herein contained,other than the obligations on the part of Lessee contained in Article 6 and Section 8.03 hereof, Lessee shall not be deemed in default during the continuance of such inability. The term"force majeure"as used herein shall mean,without limitation,the following: acts of God,strikes,lockouts or other industrial disturbances;acts of public enemies,orders or restraints of any kind of the government of the United States of America or of the state wherein Lessee is located or any of their departments,agencies or officials,or any civil or military authority;insurrections;riots;landslides;earthquakes; fires; torus;droughts;floods;or explosions. I Section 13.02. Remedies on Default.Whenever any event of default referred to in Section 13.01 hereof shall have happened and be continuing, Lessor shall have the right,at its sole option without further demand or notice,to take one or any combination of the following remedial steps: I (a) With or without terminating this Agreement,(i)enter upon the location and retake possession of the Equipment and sell,lease or sublease the Equipment for the account of Lessee,holding Lessee liable for the rents and other amounts payable by Lessee hereunder to the end of the Original Tern or the then current Renewal Tenn;or(ii)require Lessee to assemble,pack,return and pay the costs of returning the Equipment,within ten(10)days,to a location specified by Lessor',and (b) Take whatever action at law or in equity appear necessary 9 tY may PP or desirable to enforce its rights as Lessor of the Equipment. Section 13.03. No Remedy Exclusive No remedy herein conferred upon or reserved to Lessor is intended to be exclusive and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity. Any repossession or subsequent sale or lease by Lessor of any item or Unit of Equipment shall not bar an action against Lessee for a deficiency,and the bringing of any action against or the entry of judgment against Lessee shall not bar Lessor's right to repossess any or all Units of Equipment. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof,but any such right and power may be exercised from time to time and as often as may be deemed expedient. ARTICLE 14 MISCELLANEOUS Section 14.01. Notices. All notices,certificates or other communications hereunder shall be sufficiently given and shall be deemed given when delivered or mailed by registered mail,postage prepaid,to the parties at their respective places of business. Section 14.02. Binding Effect. This Agreement shall inure to the benefit of and shall be binding upon Lessor and Lessee and their respective successors and assigns. Section 14.03. Severability. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof,and the invalid or unenforceable provision shall be reformed and revised to be enforceable to the full extent permissible under the laws of the-State. Section 14.04. Amendments. The terms of this Agreement shall not be waived,altered,modified,supplemented or amended in any manner hatsoever except by written instrument signed by Lessor and'Lessee,nor shall any such amendment that affects the rights of Lessor's assignee be effective without .ach assignee's consent. Section 14.05 Execution in Counterparts This Agreement may be executed in several counterparts,each of which shall be an original and all ,of which shall constitute but one and the same instrument. Section 14.06. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the state of California. Section 14.07. Captions. The captions or headings in this Agreement are for convenience only and in no way define,limit or describe the scope or intent of any provisions or sections of this Agreement. Section 14.08. Entire Agreement. This Agreement constitutes the entire agreement between Lessor and Lessee as to the matters herein described. No waiver,consent,modification or change of terms of this Agreement shall bind either party unless in writing signed by both parties,and then such waiver,consent, modification or change shall be effective only in the specific instance and for the specific purpose given. There are no understandings,agreements,representations or warranties,express or implied,not specified herein regarding this Agreement or the Equipment leased hereunder. Any terms and conditions of any purchase order or other document submitted by Lessee in connection with this Agreement which are in addition to or inconsistent with the terms and conditions of this Agreement will not be binding on Lessor and will not apply to this Agreement. Lessee by the signature below of its authorized representative acknowledges that it has read this Agreement,understands it,and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF,Lessor has executed this Agreement in its corporate name and attested by its duly authorized officers,and Lessee has caused this Agreement to be executed in its corporate name and attested by its duly authorized officers. This document is dated as of the Accrual Date,whether or not executed as of such date. Attest: LESSEE: City of Grand Terrace By: By: Title: Title: Date: LESSOR: Municipal Services Group,Inc. Attest: By: By: Title: Title: Date: INDIVIDUAL PAYMENT SCHEDULE#1 i TO MASTER MUNICIPAL LEASE AND OPTION AGREEMENT NUMBER 1662 Entered into October 24,2005,(the"Dated Date")by and between Lessor and Lessee,this Individual Payment Schedule#1 is made a part of Master Municipal Lease and Option Agreement Number 1662 and hereby incorporates all terms and conditions of said Agreement with respect to Lessee's and Lessor's rights in the personal property described in this Schedule. This Individual Payment Schedule consists of: Exhibit A Resolution of Governing Body i i Exhibit B Opinion of Lessee's Counsel I Exhibit C Certificate as to Arbitrage i Exhibit D Description of Equipment i Exhibit E Schedule of Payments I Exhibit F Acceptance Certificate Exhibit G Insurance Coverage Requirements Supplements: 8038-G IRS Filing Bank Eligibility Certificate Small Issuer Exemption Certificate i LESS iOR: Municipal Services Group,Inc. LESSEE: City of Grand Terrace By: By: Title: Title: i Date: Date: i I i EXHIBIT A, RESOLUTION OF GOVERNING BODY EXTRACT OF'MINUTES LESSEE: City of Grand Terrace At a duly called meeting of the governing body of Lessee held on the day of 2p the following Resolution was introduced and adopted. ' RESOLVED; whereas the governing body of Lessee has determined that a true and very real need exists for the acquisition of the Equipment described in the Individual Payment Schedule No. 1 and/or the Master Municipal Lease and Option Agreement No.„1662 (the "Agreement") esented to this meeting;and WHEREAS,the.goveming body of Lessee has taken the necessary steps,including any legal bidding re for the acquisition of such Equipment, quirements,under applicable law to arrange WHEREAS,the governing body hereby directs its-legal-counsel to review the Agreement and negotiate appropriate modifications to said Agreement so as to assure compliance with state law and local statutory law, prior to execution of the Agreement by those persons so authorized by the governing body for such purpose, BE IT RESOLVED,by the governing body of Lessee that: 1. Approval: Authorized Ofcers. The terns of said Agreement are in the best interests of Lessee for.the acquisition of such Equipment,and the governing body of Lessee hereby authorizes the execution,delivery,and performance by Lessee of the Agreement and designates and confirms the following persons to execute.and deliver the Agreement and any related documents necessary to the consummation of the transactions contemplated by the Agreement 2. Findings. The acquisition of the Equipment, under the terms and conditions provided for'in the Agreement, is necessary, convenient, in the furtherance of and will at all times be used in connection with Lessee's,governmental and proprietary purposes and functions(except to the extent t subleasing of the Equipment is permitted under terms of the Agreement)•and are in the best interests of Lessee,and no portion of the Equipment 1 be used directly or indirectly in any trade or business carried on by any person other than a governmental unit of the State on a basis different from the general public. 3. Maintenance. Lessee covenants that it will perform all acts within its power which are or may be necessary to insure the maintenance of its legal status as being a duly organized and existing entity under the laws of the State, which status is the basis for the interest portion of the Rental Payments coming due under the Agreement to at all times remain exempt from federal'income taxation under the laws and regulations of the United States of America as presently enacted-and construed or asbereafter amended. Signature of Party to Execute Master Municipal Lease Title and Option Agreement and Exhibits Signature of Party to Attest Master Municipal Lease Title and Option Agreement Signature of Party to Execute Acceptance Certificate Title Full Force and Effect. The undersigned further certifies that the above Resolution has not been repealed or amended and remains in full force and effect and further certifies that the above and foregoing Agreement is the same as presented at said meeting of the governing body of Lessee. (SEAL) Secretary/Clerk EXHIBIT B OPINION OF COUNSEL (On Attorney's Letterhead) iMunicipal Services Group,Inc. 5125 South Kipling Parkway I Suite 300 i Littleton;CO 80127 - Ladies and Gentlemen: With respect to Individual Payment Schedule No. 1 and'that certain-Master Municipal Lease and Option Agreement ("the Agreement") by a] between Municipal Services Group,Inc.("Lessor")and the City of Grand Terrace("Lessee")lam of the opinion that: (i)Lessee is a state,or politic - subdivision-thereof within the meaning, of-Section 103 of the Internal Revenue Code of 1986, as amended; (ii) the execution, delivery and performance by Lessee of the Agreement have been duly authorized by all necessary action on the part of Lessee;(iii)the Agreement is a legal,valid k andl binding,obligation of Lessee, enforceable in accordance with its terms. To the extent lawful, in the event Lessor obtains a judgment against Lessee in money damages,as a result of an event of default under the Agreement,Lessee'will be obligated to pay such judgment;(iv)the signatures of the officers of Lessee which appear on the Agreement are true and genuine;I know said officers and know them to,hold the offices set forth below their names;and(v)the Equipment leased pursuant to the Agreement constitutes personal,property under applicable law and when subjected to use by Lessee will not be construed as a fixture. I Attorney for Lessee , - r - r r i Agreement No.1662 EXHIBIT C CERTIFICATE AS TO ARBITRAGE I,the undersigned officer of the City of Grand Terrace in the state of California(the"Lessee")being the person duly charged,with others, with responsibility of issuing Lessee's obligation in the form of that certain Master Municipal Lease and Option Agreement Numbered 1662 (the "Agreement")by and between Lessee and Municipal Services Group,Inc.as lessor(the"Lessor")HEREBY CERTIFY that: 1. The Agreement was executed and delivered by Lessee under and pursuant to existing law to finance the acquisition of the Equipment as described in the Agreement. 2. Pursuant to the Agreement,Lessee is entitled to the use and possession of the Equipment in consideration for the obligations of ', ssee under and pursuant to the Agreement. The Equipment will be used in furtherance of the public purposes of Lessee and-only for the performance of one or more governmental or proprietary functions of Lessee consistent with the permissible scope of Lessee's authority. Lessee does not intend'to sell the Equipment during the term of the Agreement. Lessee will not receive any monies,funds or other"proceeds"as a result of the execution or delivery of the Agreement. 3. Lessee expects to make payments under the'Agreement.from its General Fund on the basis of annual appropriations in amounts equal to the required payments under the Agreement. The remaining general funds of Lessee are not reasonably expected to be.used to make such payments,and no other monies,except as set forth herein,are pledged to the payments due under the Agreement or reasonably expected to be used to pay principal and interest payments due under the Agreement. 4. Lessee has not received notice that its Certificate may not be relied upon with respect to its own issues,nor has it been advised that any adverse action by the Commissioner of Internal Revenue is contemplated. 5. Lessee certifies that the Equipment(as defined-in the Agreement)is or will be owned and operated by Lessee and will not be used in the trade or business of any person on a basis different from the general public. To the best of my knowledge,information,and belief the expectations herein expressed are reasonable and there are no facts,estimates or :umstances other than those expressed herein that would materially affect the expectations. LESSEE: City of Grand Terrace By: Title: Date: J Agreement No.1662 r EXHIBIT D j ' DESCRIPTION OF EQUIPMENT The Equipment which is the subject of the Individual Payment Schedule No. 1 to the Master Municipal Lease and Option Agreement is as follows: Honeywell Mechanical HVAC Equipment and Mechanical Controls Together with all additions,accessions and replacements,thereto. Lessee hereby certifies that the description of the Equipment set forth above constitutes an accurate description of the "Equipment", as defined in the attached Master Municipal Lease and Option Agreement applicable Individual Payment Schedule. LESSEE: City of Grand Terrace By. Title: Address of Equipmeni Upon Delivery and Acceptance: k . G i i 1 � , Agreement No.1662 EXHIBIT E SCHEDULE OF PAYMENTS Base Interest Rate: 4.41% U.S.Treasury Note Yield: 3.79% U.S.Treasury Note Index Percent: 116.36% Adjusted Base Interest Rate: Ited Date: October 24,2005 PMT# Payment Date Payment Principal Interest Purchase Portion Portion Price 1 Apr-24-2006 14,245.73 10,497.23 3,748.50 163,005.88 2 Oct-24-2006 14,245.73 10,728.69 3,517.04 151;816.51 3 Apr-24-2007 14,245.73 10,965.26 3,280.47 140,417.34 4 Oct-24-2007 14,245.73 11,207.05 3,038.68 128,804.43 5 Apr-24-2008 14,245.73 11,454.16 2,791.57 116,973.79 6 Oct-24-2008- 14,246.73 11,706.73 2,539.00 104,921.32 7 Apr-24-2009 14,245.73 11,96-4.86 2,280.87 92,642.86 8 Oct-24-2009 '14,245.73 12,228.68 2,017.05 80,134.18 9 Apr-24-2010 14,245.73 12,498.33 1,747.40 67,390.97 10 Oct-24-2010 14,245.73 12,773.91 1,471.82 54,408.82 11 Apr-24-2011 14,245.73 13,055.58 1,190.15 41,183.26 12 Oct-24-2011 14,245.73 1,3,343.45 902.28 27,709.71 13 Apr-24-2012 14,245.73 13,637.68 608.05 13,983.54 14 Oct-24-2012 14,245.73 13,938.39 307.34 0.00 TOTAL: 199,440.22 170,000.00 29,440.22 i Provided all documents have been returned in a form acceptable to Lessor within thirty,(30)days of the Dated Date(the "Period"),then the Base Interest Rate can remain in effect during the Period. In-the event all documents have not been returned within the Period, in a form acceptable to Lessor, and/or if the U. S. Treasury Note Yield for a maturity comparable to the Lease Term increases significantly, Lessor reserves the,right to adjust and determine a new Base Interest Rate(the"Adjusted Base Interest Rate")pursuant to the provisions hereof. The Adjusted Base Interest Rate shall be determined by multiplying the U. S. Treasury Note Yield for a maturity comparable to the Lease Term(as of the business day immediately preceding the receipt of the documents by Lessor) by the U. S. Treasury Note Index Percent. -Such Adjusted Base Interest Rate shall be the applicable interest rate for the principal balance of the Equipment that is the subject of this Individual Payment Schedule,and Lessee shall execute a revised Exhibit E to this Individual Payment Schedule to acknowledge such change. LESSEE: City of Grand Terrace By: Title: Agreement No.1662 EXHIBIT F ACCEPTANCE CERTIFICATE I The undersigned, as Lessee under the Master Municipal Lease and Option Agreement(the"Agreement")numbered 1662,with Municipal Services Group,Inc.("Lessor"),acknowledges receipt in good condition of the Equipment described in the Agreement or in the applicable Individual Payment Schedule attached thereto this day of and certifies that Lessor has fully and satisfactorily performed all of its covenants and obligations required under the Agreement. Lessee confirms that it will commence payments in accordance with Article 6 of the Agreement or the provisions of the applicable Individual Payment Schedule. ! and r1 The undersigned officer of Lessee hereby reaffirms in all respects the Certificate as to Arbitrage attached as Exhibit C to the Agreemen epresents that,to the best of his or her knowledge,information and belief,the expectations therein expressed were reasonable as of the AccruL. Datei on which they were made, and are reasonable as of this date, and that there were, and are as of this date,no facts,estimates or circumstances other than those expressed therein that would materially affect the expectations expressed therein. LESSEE: City of Grand Terrace By: Title: I I I I I I I I i I I I i Agreement No. 1662 EXHIBIT G INSURANCE COVERAGE REQUIREMENTS TO: Municipal Services Group,Inc. 5125 South Kipling Parkway Suite 300 Littleton,CO 80127 FROM: City of Grand Terrace 22795 Barton Road Grand Terrace,CA 92313 SUBJECT: INSURANCE COVERAGE REQUIREMENTS 1. In accordance with Section 8.03 of the Master Municipal Lease and Option Agreement No.1662, we have instructed the insurance agent named below(please fill in name,address,and telephone number) to issue: a. All Risk Physical Damage Insurance on the leased Equipment or Unit thereof(as defined in the Agreement) evidenced by a tificate of Insurance and Long Form Loss Payable Clause naming Lessor"and/or its assigns"Lender Loss Payee. b. Public Liability Insurance evidence by a Certificate of Insurance naming"Lessor and/or its assigns"as an Additional Insured. Minimum Coverage Required: $500,000.00 per person $500,000.00 aggregate bodily injury liability $300,000.00 property damage liability' OR 2. Pursuant to Section 8.03 of the Agreement,we are self-insured for all risk physical damage and public liability and will provide proof of such self-insurance in letter form together with a copy of the statute authorizing this form of insurance. 3. Proof of insurance coverage will be provided to Lessor prior to the time that the Equipment or Unit thereof is delivered to us. LESSEE: City of Grand Ten-ace By: Title: i I I ! rm8038.G Information Return for Tax-Exempt Governmental Obligations i I Fo (Rev. November 2000) IN- Under Internal Revenue Code section 149(e) OMB No.1545-0720 1{ b- See separate Instructions. °`pari`"eev of the TreasuiterAce y Caution:ff the issue rice is under$100,000, use Form 8036-GC. Internal Revenue Service p i Reporting Authority If Amended Return,check here► ❑ 1 Issuer's name 2 Issuer's employer identification number City of Grand Terrace I 3 Number and street ffir P.O.box if mail is not delivered to street address) Room/suite 4 Report number 22795 Barton Road 3 5 City,town,or post office,state,and ZIP code 6'Date of issue Grand Terrace,CA 92313 7 Name of issue 8 CUSIP number { Master Municipal Lease&Option Agreement No.1662,Schedule No.1 None I 19 Name and title of officer or legal representative whom the IRS may call for more information 10 Telephone number of officer or legal representative Steve Berry,Assistant City Manager ( 909 )430.2226 FLOM Type of Issue (check applicable box(es) and enter the issue rice) See instructions and attach schedule 11 '❑ Education . . . . . . . 11 12 ❑ Health and hospital . . . . . . . . . . . . . . . . . . . . . . . . 12 113 ❑ Transportation . . . . . . . . . . . . . . . . . . . . . . . . 13 �14 ❑ Public safety. . . 14 15 ❑ Environment(including sewage bonds) . . . . . , , , . , , 15 16 ❑ Housing . . . . . . . 16 17 © Utilities 17 18 ❑ Other. Describe ► r 18 19 If obligations are TANs or RANs, check box ► ❑ If obligations are BANS, check box ► ❑ 20 If obligations are in the form of a lease or installment sale, check box ► Description of Obligations. Complete for the entire issue for which this form is being filed. i (a)Final maturity date (b)Issue price (c)pricedat redemption avderagegma urIty (e)Yield 21 $ g N/A ears ' Uses of Proceeds of Bond Issue includingunderwriters'discount) 22, Proceeds used for accrued interest (30 NIA 23 Issue price of entire issue(enter amount from line 21, column(b)) . N/A 24 Proceeds used for bond issuance costs(including underwriters'discount) . 24 JN/A 25 Proceeds used for credit enhancement , . . . 25 l 26 Proceeds allocated to reasonably required reserve or replacement fund 26 27 Proceeds used to currently refund prior issues . . . . . . 27 28 Proceeds used to advance refund prior issues . . . . . , , , , 28 29 Total(add lines 24 through 28). . , , N/A 30 Nonrefundin roceeds of the issue subtract line 29 from line 23 and enter amount here . N/A ' Description of Refunded Bonds (Complete this part only for refunding bonds. 31. Enter the remaining weighted average maturity of the bonds to be currently refunded . . . ► NIA years i 32 Enter the remaining weighted average maturity of the bonds to be advance refunded , ► NIA years 33 Enter the last date on which the refunded bonds will be called . , ► N/A 34 Enter the date(s)the refunded bonds were issued ► N/A ' Miscellaneous 35 Enter the amount of the state volume cap allocated to the issue under section 141(b)(5) 35 N/A 36a Enter the amount of gross proceeds invested or to be invested in a guaranteed investment contract(see instructions) 36a N/A b Enter the final maturity date of the guaranteed investment contract ► 1 37 Pooled financings: a Proceeds of this issue that are to be used to make loans to other governmental units 37a N/A b If this issue is a loan made from the proceeds of another tax-exempt issue, check box ► ❑ and enter the name of the issuer► and the date of the issue ► " 33 If the issuer has designated the issue under section 265(b)(3)(B)(i)(III) (small issuer exception), check box ► 39 If the issuer has elected to pay a penalty in lieu of arbitrage rebate, check box . . . . ► ❑ 40 If the issuer has identified a hedge, check box . ❑ Under penalties of perjury,I declare that I have examined this return and accompanying schedules and statements,and to the best of,my knowledge and belief,they are true,correct,and complete. $ign F Here ' I i i Signature of issuer's authorized representative Date Type or print name and title For Paperwork Reduction Act Notice, see page 2 of the Instructions. -Cat.No.63773S Form 8038-G (Rev.11-2000) I BANK ELIGIBILITY CERTIFICATE THIS BANK ELIGIBILITY CERTIFICATE is entered into this day of 20 and is executed by the City of Grand Terrace, as Lessee, supplementing and adding to Individual Payment Schedule No. 1 to Master Municipal Lease and Option Agreement No.1662. WITNESSETH: WHEREAS,Lessor and Lessee have entered into Master Municipal Lease and Option Agreement No. 1662;and WHEREAS,Lessee desires to supplement the Agreement; NOW THEREFORE,inconsideration of the premises hereinafter contained,Lessee hereby certifies that: Lessee has not issued or effected the issuance of,and reasonably anticipates that it shall not issue or effect the issuance of more than Ten Million Dollars ($10,000,000.00) of tax-exempt obligations during the 2005 calendar year, and hereby designates the lease of the Equipment to which this certificate pertains as a "qualified tax-exempt obligation," as defined by Section 265 (b) (3) of the Internal Revenue Code of 1986,as amended. In witness whereof,Lessee has caused this Supplement to the Agreement to be executed by its respective officers thereunto duly authorized,all as of the date and year first above written. LESSEE: City of Grand Terrace By: Title: i SMALL ISSUER EXEMPTION CERTIFICATE THIS SMALL ISSUER EXEMPTION CERTIFICATE is entered into this day of 20 and is executed by the City of Grand Ten-ace,as Lessee,supplementing and adding to Individual Payment Schedule No. 1 to Master Municipal Lease and Option Agreement No. 1662. • j WITNESSETH: j WHEREAS,Lessor and Lessee have entered into Master Municipal Lease and Option Agreement No.1662;and WHEREAS,Lessee desires to supplement the Agreement; NOW THEREFORE,in consideration of the premises hereinafter contained,the parties hereto agree to supplement the Agreement as follows: i 1. Lessee is a governmental unit with general taxing power. i 2. Not less than 95%of tax proceeds of the Agreement will be used for governmental purposes of Lessee. 3. Lessee(which includes all subordinate entities of Lessee)has not issued or effected the issuance of, and reasonably anticipates that Lessee shall not issue or effect the issuance of, more than Five Million Dollars ($5,000,000.00) of tax-exempt bonds (other than private activity bonds or current refunding bonds, such terms being within the meaning of Section 148 (f)(4)(D)of the Internal Revenue Code of 1986,as amended),during the 2005 calendar year. In witness whereof,Lessee has caused this Supplement to the Agreement to be executed by its respective officers thereunto duly authorized,all as of the d I ate and year first above written. j I LESSEE: City of Grand Terrace I I By: j Title: j ' I I I i I i I i I i I