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01/13/2009 ' FILL-top-Y v CITY GZAnD.TERR CE January 13;2009 22795,Barton Road -Grand Terrace c California 92313-5295 - R3 Civic Center (909)824-6621 ;f Fax.(909)783-7629 Fax(909)783-2600 CITY OF GRAND-TERRACE Maryetta Ferr6 Mayor CRA/CITY COUNCIL L'' Ann Garcia Mayor Pro Tern REGULAR MEETINGS- Bea Cortes Jim Miller 2ND AND"4TH Tuesday-- 6:00°'p.m.. ' Walt Stanckiewitz _ Council Members , Steve Berry Acting City Manager- , Council Chambers. Grand Terrace Civic Center 22795 Barton Road , ' Grand Terrace, CA 92313=5295 ; CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS January 13,2009 GRAND TERRACE CIVIC CENTER 6:00 p.m. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 12-09-2008 Minutes Approve 2. Adopt Resolution to Appropriate and Authorize FY 2008-09 Adopt/Appropriate ERAF Payment and Protest Payment Requirement by State 3. Approve CRA Audited Financial Report FY 2007-08 Approve 4. Annual Report to the Legislative Body Accept 5. Closed Session - Conference with Real Property Negotiators (Government Code Section 54956.8) Property-22627 La Paix Street(APN 1178-031-59)&22608 La Paix(APN 1178-031-62) Agency Negotiator-Steve Berry Under Negotiation—Price and Terms of Payment ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. SANBAG Presentation COUNCIL AGENDA 01-13-2009 PAGE 2 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. i A. Approve Check Register Dated January 13,2009 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of 12-09-2008&01-06-2009 Minutes Approve D. 30'h Anniversary Event Report and Approve all Community Approve Related Expense Accounts to Begin 2009 with a Zero Balance E. Authorization for Council Member Bea Cortes to attend the Authorize League of California Cities Community Services Policy Committee Meeting, January 21, 2009, in Sacramento, California F. Authorization for Council Member Walt Stanckiewitz and Authorize Acting City Manager Steve Berry to Attend the League of California Cities, New Mayors and Council Members Academy,January 21-23,2009, in Sacramento,California G. Resolution Establishing a New 6:00 p.m. Start Time for Approve Planning Commission Meetings H. Resolution Approving Support for the Green Valley Initiative Approve I. Resolution of Intention to Vacate a Portion of Britton Way and Set a Public Hearing Date as Required by the Streets and Highways Code, State of California Approve J. Approve Purchase and Sale Agreement for the Redevelopment Approve Agency Acquisition of 22747 Barton Road K. Reject Liability Claim GTLC-08-13 (Shively) Reject 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda,but may briefly respond to statements made or ask a question for clarification. The Mayor may also i request a brief response from staff to questions raised during public I comment or may request a matter be agendized for a future meeting. 5. REPORTS A. Committee Reports 1. Emergency Operations Committee a. Minutes of November 4,2008&December 2,2008 Accept b. Accept Resignation of Emergency Operations Accept Committee Member-Robert Stewart COUNCIL AGENDA 01-13-2009 PAGE 3 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION Reports Continued 2. Historical&Cultural Activities Committee a. Minutes of December 1,2008 Accept B. Council Reports 6. PUBLIC HEARINGS A. An Ordinance of the City of Grand Terrace,Adding Chapter Approve 15.58 Relating to Recycling and Diversion of Construction and Demolition Waste B. An Ordinance of the City Council of the City of Grand Approve Terrace,California Rescinding the Traffic Circulation Fee Schedule(4.104)and Replacing it with a New Fee Structure 7. UNFINISHED BUSINESS A. Second Reading of an Ordinance of the City Council of the Approve City of Grand Terrace,California Rescinding the Traffic Circulation Fee Schedule(4.104)and Replacing it with a New Fee Structure 8. NEW BUSINESS 7 A. Review and Assign Representatives/Alternates to Various Review/Assign Organizations B. Consideration for a New Ad Hoc Advisory Subcommittee Establish for the Economic Development Program C. Budget Calendar for FY 2009-2010 Schedule 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,JANUARY 27,2009 AT 6:00 P.M. ...... .......................................................... AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING PENDING CRA APPROVAAL. CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-DECEMBER 9, 2008 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on December 9, 2008 at 7:30 p.m. PRESENT: Maryetta Ferrd, Chairman Lee Ann Garcia,Vice-Chairman Bea Cortes, Agency Member Jim Miller, Agency Member Walt Stanckiewitz, Agency Member Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernie Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Lt. Mike Newcombe, Sheriff s Department John Salvate, San Bernardino County Fire Department ABSENT: Tom Schwab, City Manager CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 7:30 P.M. APPROVAL OF 11-18-2008 MINUTES CRA-2008-27 MOTION BY AGENCY MEMBER CORTES,SECOND BY AGENCY MEMBER MILLER, CARRIED 4-0-0-1 (AGENCY MEMBER STANCKIEWITZ ABSTAINED), to approve the November 18, 2008 Community Redevelopment Agency Minutes. CRA DRAFT FINANCIAL REPORTS CRA-2008-28 MOTION BY AGENCY MEMBER CORTES, SECOND BY VICE-CHAIRMAN GARCIA, CARRIED 5-0,to Receive and File the CRA Draft Financial Reports as presented to the Agency. APPROVE AMENDED PROFESSIONAL SERVICES CONSULTANT AGREEMENT BETWEEN THE CITY AND THE CHAMBERS GROUP TO COMPLETE THE GENERAL PLAN ENVIRONMENTAL IMPACT REPORT CRA-2008-29 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER CRA AGENDA ITEM NO. I Community Redevelopment Agency Minutes December 9,2008 Page 2 CORTES, CARRIED 5-0, to approve a $32,068.17 budget appropriation from the Undesignated available fund balance for Consulting Services with the Chambers Group to Complete the General Plan Environmental Impact Report. PUBLIC HEARING - REVIEW THE 2005-2009 REDEVELOPMENT IMPLEMENTATION PLAN Community and Economic Development Director Joyce Powers, indicated that this item is a requirement of State Law. The only requirement of the Agency is to hold a Public Hearing and to receive the report. As you are probably aware, the City of Grand Terrace Community Redevelopment Agency has an Implementation Plan which is done every five years in five year increments. The one that we are working under now is 2005-2009 plan. In late 2009 and 2010 we will be bringing forward the next implementation plan to the Council. The purpose of the implementation plan is that without it the 35/45 year redevelopment plans could go left unchecked for some period of time. The goals and objectives that are listed in the plan are more general in context,such as reduce blight and improve infrastructure. It doesn't really give specific information. The intent of the implementation plan is to do that and call out specific projects and at the end of the term you have met your goals when the plan expires. The Redevelopment Plan expires in 2017. You can continue to collect revenue to pay the agencies debt until 2027. She indicated that the Agency has accomplished many projects including the following: - Completion of the relocation of the water line and transfer of water line easements with the City of Riverside. - Assisted with property assembly and tenant relocation for the High School project - Completed all review and started construction of the senior housing project - Negotiated with Riverside County Transportation Agency for the Main Street Improvements - Completed the Miguel's Jr. Project - Shared costs of the City Code Enforcement Program to preserve our neighborhoods - Worked to strengthen the City's economic base through projects and implementing strategies to attract higher wage jobs Community Redevelopment Agency Minutes December 9,2008 Page 3 - Identifying foreclosed homes for rehabilitation and resale as affordable housing Continuing site assembly for larger projects - - Continuing review and resolution of issues to expedite three large commercial projects: Barton Square, Town Square and Grand Crossings Mayor Ferre opened the public hearing for discussion there being none she closed the public hearing and returned discussion to the Council. CRA-2008-30 MOTION BY AGENCY MEMBER CORTES, SECOND BY VICE-CHAIRMAN GARCIA, CARRIED 5-0, to receive the report on the progress achieved to date relative to the 2005-2009 Redevelopment Implementation Plan as required by State Law. Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 8:00 p.m., until the next CRA/City Council Meeting that is scheduled to be held on Tuesday, January 13, 2009 at 6:00 p.m. c � SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace Page 1 of 4 CALIFORNIA Staff Report Finance Department CRA ITEM(X) COUNCIL ITEM( ) MEETING DATE: January 13. 2009 AGENDA ITEM To: Honorable Board Chairwoman and Board Members From: Bernie Simon, Finance-Director SUBJECT: Adout Resolution to ADDrouriate and Authorize FY 2008-09 ERAF Payment and Protest Payment Requirement by State FUNDING REQUIRED XX NO FUNDING REQUIRED -' SUMMARY CRA is required under the State Budget Act of 2008 to transfer CRA funds to the State Educational Revenue Augmentation Fund to fund educational institutions. CRA Board must appropriate funds and advise the County Auditor Controller that it has non-housing CRA funds available to make such payment and the board shall warrant that such payment will be made to the County Auditor Controller no later than May 10, 2009. The CRA does have available undesignated, unreserved non-housing CRA Fund Balance Reserve to pay the ERAF transfer of FY 2008-09. A cumulative history-to-date total of$1,986,077 will have been paid to the ERAF with the payment due on May 10, 2009 from the CRA. A property tax revenue shift since 1992 has resulted in an estimated loss to the City and CRA in the amount of$646,000 and $1,551,336, respectfully. Along with the statutory pass through now required, this results in an estimated grand total of$3,860,797 loss in CRA tax increment revenue paid to ERAF, considering all sources of required payments history-to-date. The taking of property tax revenue for ERAF undermines the ability of the CRA to use funds locally to better the community, fight blight and encourage economic development. It is unknown at this time whether a lawsuit filed in December by the Community Redevelopment Association and the City of Moreno Valley to block the collection of the new ERAF taking would be favorable. In view of this, it is recommended that the CRA CRA AGENDA ITFU sun r) Page 2 of 4 Board proceed with the legally required steps to comply with the State Budget Act of 2008. BACKGROUND: The 2008 Budget Act requires that $350 Million of property tax revenue be transferred from Redevelopment Agencies to the K-12 schools and community colleges. Staff has received a letter from the State Department of Finance that calculates our share of the amount due to the State Educational Revenue Augmentation Fund(ERAF) as $448,211 r` for FY 2008-09. This will be the third budget crisis period in which the State of California has taken funds from redevelopment agencies to help close budget deficits since 1992. Finance has prepared a schedule that outlines the various takings and required payments to ERAF takings since 1992. The out right taking of CRA funds have amounted to $1,537,866 history to date. Payment of the ERAF, now due on May.10, 2009, would increase the out right taking to $1,986,077. Although the latest taking of CRA funds for ERAF is considered a one time occurrence, history has shown that each"occurrence" lasted three to four years. In view of the latest state budget crisis being the worst one in recent history, it is very probable that the state will target CRA funds for another three or four years. Less obvious to the public was the 1992 shifting of property tax apportionment from cities, counties and special districts to an ERAF property tax apportionment. SB 844 was passed in 1992 and required that each agency receiving a portion of the one percent (1.0%)general property tax levy lose 9.5%of its apportionment revenue to ERAF. In 1992,this meant approximately $38,000 of the 1.0%of general property tax revenue that the city would have received that year, was shifted permanently to an ERAF apportionment. The loss of tax apportionment to the city also resulted in a loss of tax increment to the CRA along with any accompanying growth in the original apportionment shifted away. Staff has estimated the loss in property tax revenues to the city at$646,000 over the last seventeen years, including the current fiscal year. Such property tax increment loss to the CRA is estimated over the same time period as $1,551,336. INFORMATION: The CRA is also required to remit a statutory pass though to ERAF based on certain percentages in SB 211 triggered as a result of a CRA plan amendment in 2004. The CRA is estimated to remit $323,384 through FY 2008-09 for statutory ERAF payments. Therefore, the estimated loss of revenue from the CRA to EFAF is$3,860,797 through June 30, 2009. Page 3 of 4 The legislative body of the agency is required to consider a number of issues: 1)Is there sufficient resources to nay for the ERAF transfer? Currently, there is sufficient fund balance in non-housing CRA reserves. The CRA is required to pay for the $448,211 ERAF contribution from non- housing CRA Fund Balance Reserve. The CRA may borrow funds from the CRA low mod housing fund only if there is not sufficient fund balance in the non- housing funds. The CRA may borrow funds from the General Funds should there be insufficient funds in both the CRA non-housing and CRA low mod housing funds. 2)Legislative Bodv must report to County Auditor no later than March 1 2009 that it intends to remit the entire ERAF transfer by Ma v 10 2008 Staff would prefer that the CRA pay the amount in full on May 10,'since funds are available to make payment out of non-housing CRA fund balance. The alternative is not to pay the funds directly to the county auditor. If no payment is made by the CRA by May 15t'then the county auditor will deduct such funds from property taxes due the city to pay the ERAF transfer. If this amount is still insufficient to pay the ERAF transfer, then funds will be deducted from tax increment due to the CRA. There is no penalty to not pay the funds and have the county auditor withhold the funds from future revenue. However, it does become an accounting mess to reconcile tax remittances with no warrants with the county auditor. Payments were withheld by the county auditor in 1992, 1993, and 1994 because the CRA did not remit funds by the required date. 3)Appropriation QLERAF funds from current CRA budget, The CRA will also need to amend the budget appropriation in the amount of$448,211 from the Undesignated, Unreserved CRA Debt Service Fund Balance Reserve because the state passed the 2008 Budget Act after the CRA budget was adopted in May 2008. New Development On December 4, 2008, the California Redevelopment Association and the City of Moreno Valley's Redevelopment Agency filed a lawsuit in Sacramento Superior Court seeking to block sections of budget trailer bill AB 1389, which was approved as part of the FY 2008-09 State budgets, and which authorized a one-time raid of$350 million in redevelopment funds. The lawsuit seeks both to invalidate sections of AB 1389 and 3 Page 4 of 4 prohibit the State from forcing county auditors to divert redevelopment funds to the Educational Revenue Augmentation Funds (ERAF). The lawsuit contends that State takes of redevelopment funds to balance the State's budget violate Article XVI, Section 16 of the Constitution on multiple counts. For one, the Constitution requires that redevelopment funds can be used only to finance specified redevelopment activities. Second, taking redevelopment funds could also unconstitutionally impair contracts, particularly covenants pledging future tax revenues to repay bonds. FISCAL IMPACT: Reduction in non-housing 80% CRA Fund Balance by$448,211 for ERAF transfer payment. Staff Recommends that the CRA Board: Adopt a resolution to: 1) Determine that there are sufficient funds available from non-housing Community Redevelopment fund balance reserves to fund the required ERAF transfer payment for FY 2008-09 2) Direct staff to advise San Bernardino Auditor Controller of the CRA intent to fund ERAF transfer from appropriated funds no later than May 10, 2009 3) Appropriate$448,211 for ERAF payment from Unreserved, Undesignated available Fund Balance in the CRA Debt Service Fund 4) Reserve the right to a refund of the ERAF transfer should such part of the 2008 State Budget Act be determined improper or illegal at a later date. Enclosures: I) CRA-ERAF Payment History 2) Dept:of Finance Letter dated November 12, 2008 3) CRA,Resolution 2009 City and.RDA of Grand Terrace History of CRA Takings and Payments to ERAF A. LOSS of CRA FUNDS from CRA to State ERAF Fiscal Year CRA FUNDS 1992-93 Loss of CRA Funds $ 451,739.00 1993-94 Loss of CRA Funds $ 49,393.00 1994-95 Loss of CRA Funds $ 49,404.00 2002-03 Loss of CRA Funds $ 115,801.00 2003-04 Loss of CRA Funds $ 188,533.00 2004-05 Loss of CRA Funds $ 335,639.00 2005-06 Loss of CRA Funds $ 347,357.00 Total RDA Funds Taken to Date- 1992 to 2006 $ 1,537,866.00 2008-09 Targeted Loss of CRA Funds $ 448 211.00 Cumulative Total to be taken Thru 6/30109 $ 1,986,077.00 B. PERMANENT PROPERTY TAX SHIFT from City and CRA to State ERAF(SB 844 Sched ) Est.Shift Est. Est. Of 1% Property Prop Increm. General Tax Levy Tax Loss Tax Loss Fiscal Year to ERAF CITY CRA 1992-93 $ 196,099 $ 38,000 $ 77,520 1993-94 $ 200,021 $ 38,000 $ 79,070 1994-95 $ 204,021 $ 38,000 $ 80,652 �j 1995-96 $ 208,101 $ 38,000 $ 82,265 1996-97 $ 212,264 $ 38,000 $ 83,910 1997-98 $ 304,816 $ 38,000 $ 85,588 1998-99 $ 310,912 $ 38,000 $ 87,300 1999-00 $ 317,131 $ 38,000 $ 89,046 2000-01 $ 323,473 $ 38,000 $ 90,827 2001-02 $ 329,943 $ 38,000 $ 92,644 2002-03 $ 336,541 $ 38,000 $ 94,496 2003-04 $ 343,272 $ 38,000 $ 96,386 2004-05 $ 350,138 $ 38,000 $ 98,314 2005-06 $ 357,141 $ 38,000 $ 100,280 2006-07 $ 364,283 $ 38,000 $ 102,286 2007-08 $ 371,569 $ 38,000 $ 104,332 2008-09 $ 379,000 $ 38,000 $ 106,418 Total Est. Loss from SB 8" $ 5,108,725 $ 646,000 $ 1,551,336 Total Estimated Loss to ERAF through 6/30/09 $ 646,000 $ 3,537,413 (Excluding statutory ERAF payments) (A+ B) ERAF History Page 1 5 City and RDA of Grand Terrace History of CRA Takings and Payments to ERAF C.Statutory Pass Through Payment to ERAF-Resulting from CRA Plan Amendment Fiscal Year ERAF-SB211 City CRA 2003-04 $ - $ - $ - 2004-05 $ 33,256 $ - $ 33,256 2005-06 $ 53,065 $ - $ 53,065 2006-07 $ 65,683 $ - $ 65,683 2007-08 $ 84,010 $ - $ 84,010 2008-09 Est. $ 87,370 $ - $ 87,370 Total Statutory ERAF Payments $ 323,3114 $ - $ 323,384 Grand Total Estimated Loss to ERAF through 6/30/09- $ 646,000 $ 3,860,797 (Including statutory ERAF payments) (A+B+C) Notes: 1) Source: GT General Ledger/State Notifications. 2)SB 844, September 2, 1992 reduced City share of Property Tax revenue by 9.5% for transfer(permanently)to Educational Revenue Augmentation Fund (ERAF). 2) Net Property Tax loss from SB 844 to City of Grand Terrace is estimated at 9.5% of property tax revenue transfer on original base year of 1992-93, or 19.3% of original 1.0%general tax levy revenue loss. The amount of loss to the city would be the same each year since the growth amount would go to CRA Tax increment. 3) Net Property Tax loss from SB 844 to CRA of Grand Terrace is estimated at 2/1 ratio of tax increment/city frozen base of annual property tax share transfer to ERAF. 4) SB 844 schedule assumes original Property Tax loss would have increased 2% per year that and would have gone to the CRA due to the city frozen base cap. 5) ERAF Payment for FY 2008-09 to County Auditor Controller is due by May 10, 2009. 6) Statutory ERAF Payment is due as a result of the CRA Plan amendment in 2004. ERAF History Page 2 w rllllll n O /q DEPARTMENT OP F- I N A N C E ARNOLD SCHWARZENEGGER, GOVERNOR OFFICE OF THE DIRECTOR STATE CAPITOL■ ROOM 1 1 45 W SACRAMENTO CA ■ 9551 4_4998 0 WWW-OOF CA.GOV November 12, 2008 TO ALL COUNTY AUDITORS, REDEVELOPMENT AGENCIES, AND THEIR LEGISLATIVE BODIES: Chapter 751, Statutes of 2008, requires redevelopment agencies to shift $350 million in property tax revenues to K-12 schools and community colleges during the 2008-09 fiscal year. The Director of Finance is required to determine an amount each redevelopment agency shall transfer to the Education Revenue Augmentation Fund (ERAF). It further requires the Director of Finance to notify each redevelopment agency and legislative body of the amount determined. In accordance with the above requirements, the attached document provides the amount determined for your redevelopment agency. Each agency must allocate the specified amount to the county auditor for deposit into the ERAF on or before May 10, 2009. By March 1, the legislative body shall report to the county auditor how the agency intends to remit the amount required, or that the legislative body intends to remit the amount in lieu of the agency pursuant to Section 33687 of the Health and Safety Code If an agency determines that it will not be able to allocate the full amount required, it may enter into an agreement with its legislative body by February 15, 2009, to fund the difference between the full amount required and the amount available for allocation by the agency. If the legislative body, pursuant to Section 33685 of the Health and Safety Code, reported to the county auditor that it intended to remit the amount in lieu of the agency and the legislative body fails to transmit the full amount as authorized by May 10, 2009, the county auditor, no later than May 15, 2009, shall transfer an amount necessary to meet the obligation from the legislative body's allocations pursuant to Chapter 6 (commencing with Section 95) of Part 0.5 of Division 1 of the Revenue and Taxation Code. If the amounts of the legislative body's allocation are not sufficient to meet this obligation, the county auditor shall transfer an additional amount necessary to meet this obligation from the property tax increment revenue apportioned to the agency pursuant to Section 33670, provided that no moneys allocated to the agency's Low and Moderate Income Housing Fund shall be used for this purpose. If you have any questions regarding this matter, please contact Chris Hill, Principal Program Budget Analyst, at (916) 322-2263. MICHAEL C. GENEST Director By: AN�jt T Chief Deputy Director Attachment 7 2008-09 RDA TRANSFER TO ERAF-HEALTH AND SAFETY CODE 33685 175,000,000 on 175,000,000 on 2006-07 Tax Net Tax Increment Net Tax Increment Increment Net 2006-07 Based on Net Based on Gross -of Pass- Gross Tax Factor Factor Redevelopment Agency Name Throughs , Increment 0.0465017223 (0.0369026017) Total ERAF mmunity Redevelopment Agency of the City of Grand Terrace I 4,451,173 6,536,772 206,987 241,224. 448.211 RESOLUTION NO. 2009- A RESOLUTION FO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE,CALIFORNIA,AMENDING THE FISCAL YEAR 2008-09 CRA BUDGET AND ALLOCATING A DEPOSIT INTO THE EDUCATIONAL REVENUE AUGMENTATION FUND WHEREAS,the California Budget Act of 2008, requires redevelopment agencies to shift property tax revenue to K-12 schools and community colleges during fiscal year 2008-09; and WHEREAS, such funds are required by the California Budget Act of 2008 to be transferred to the county auditor and be deposited in the Educational Revenue Augmentation Fund(ERAF)no later than May 10, 2009; and WHEREAS,the redevelopment agency is required to determine that it has available funds to fund the required ERAF transfer and that, if needed, such payment may come from redevelopment low mod housing funds and, if needed, such payment may come from general funds of the city or any other legal source of funds; and WHEREAS,the governing board must communicate to the county auditor its intention to remit such ERAF transfer payment to the county auditor no later than March 1, 2009; and WHEREAS,the California Department of Finance has determined that the Community Redevelopment Agency of Grand Terrace share of the 2008 ERAF transfer payment in accordance with Health and Safety Code §33685 to be the amount of $448,211; and WHEREAS,the State Budget Act of 2008 and AB 1389 was adopted after the Board of Directors adopted the 2008-09 fiscal year budget of the Community Redevelopment Agency of Grand Terrace; and WHEREAS,the governing board believes that the California Budget Act of 2008 requirement to shift property taxes from redevelopment agencies to K-12 schools and community colleges is improper, illegal and furthermore supports the efforts by the California Redevelopment Association and the City of Moreno Valley Redevelopment Agency in a lawsuit filed in Sacramento Superior Court seeking to block sections of budget trailer bill AB 1389, which was approved as part of the FY 2008-09 State budget; NOW THEREFORE,the Board of Directors of the Community Redevelopment Agency of Grand Terrace does hereby resolve, declare, determine, and order as follows: Section 1. There are sufficient funds in the unreserved, undesignated non-housing Fund Balance Reserves of the Community Redevelopment Agency to pay the determined ERAF transfer payment for FY 2008-09. 1 9 Section 2. The Agency will remit the required ERAF transfer from unreserved, undesignated non-housing fund balance reserves of the Community Redevelopment Agency, as determined by the Department of Finance, and advise the County Auditor Controller its intent to deposit $448,211 into the Educational Revenue Augmentation Fund no later than May 10, 2009. Section 3. Amend the FY 2008-09 Budget of the Community Redevelopment Agency to appropriate $448,211 from the unreserved, undesignated fund balance reserve of the CRA Debt Service Fund. Section 4. The Agency reserves the right to a receive a refund from the state should the requirement to shift property taxes from the redevelopment agency, contained in the California Budget Act of 2008, is determined to be illegal or invalid at a later date. PASSED, APPROVED, AND ADOPTED this 13`h day of January, 2009. Attest: Secretary of the Grand Terrace Community Chairman of the Grand Terrace Redevelopment Agency Community Redevelopment Agency 2 11 Page I of I 60T US CALIFORNIA Staff Report Finance Department, CRA ITEM(X) COUNCIL ITEM O MEETING DATE: January 13, 2009 AGENDA rrEM To: Honorable Board Chairwoman and Board Members From: Bernie Simon, Finance Director SUBJECT: CRA Audited Financial Report FY 2007-08 -Approval FUNDING REQUIRED NO FUNDING REQUIRED XXX BACKGROUND; In accordance with redevelopment law Health and Safety Code § 33080 et. seq.,the redevelopment agency is required to undergo an annual independent audit by a Certified Public Accountant in accordance with Government Auditing Standards as adopted by the Comptroller General of the United States. In addition,the auditor must also perform a related compliance audit. The results of such audit are submitted to the State Controllers' Office by six months after the end of the fiscal year.The CRA has engaged the firm of Rogers,Anderson Malody and Scott, CPA of San Bernardino, CA,to perform the audit. This report will be distributed separately and will be available on the city website. The Auditor rendered an opinion in the cover letter of the report that the financial statements, present fairly, in all material respects,the financial position of the Community Redevelopment Agency of Grand Ten-ace at June 30,2008,and the respective changes in financial position for the year then ended in conformity with generally accepted accounting principles and the accounting systems prescribed by the State Controllers' Office and state regulations governing redevelopment agencies. FISCAL IMPACT: There is no fiscal impact. Staff Recommends that the CRA Board: 1)Approve CRA Audited Financial Report for FY 2007-08. CRA AGENDA ITEM NO. Pagel of 3 CALIFORNIA Staff Report Finance Department CRA ITEM ( ) (� COUNCIL ITEM MEETING DATE:_January 13 2009 AGENDA ITEM To: Honorable CRA Board Chairwoman and Board Members FROM: Steve Berry, Acting Executive Director By: Bernie Simon, Finance Director and Rosenow, Spevacek Group SUBJECT: ANNUAL REPORT TO THE LEGISLATIVE BODY EXECUTIVE SUMMARY: Section 33080.1 of the Health and Safety Code requires that each redevelopment agency within the State of California present an annual report to its legislative body within six months of the end of the agency's fiscal year. As required by Section 33080.1, the independent financial audit, the fiscal statement for the 2007-08 fiscal year, the Housing. and Community Development ("HCD") Report, and the State Controller's Report have been completed and are submitted for approval to the City Council. DISCUSSION: The annual report for fiscal year 2007-08 consists of financial and project information as summarized below: Housing and Displacement Activities Section 33080.1'(c) requires a description of certain affordable housing and redevelopment activities in the 2007-08 fiscal year. Accordingly, the following has been identified: Displacement: There were no non-elderly or elderly households that were displaced or moved from their dwelling units as part of a redevelopment project of the Agency during the 2007-08 fiscal year. Senior Housing Project: The Agency is working with a developer to construct a 120 unit senior citizen rental Droiect located at the former Webster House at CRA AGENDA ITEM NO, 1 Page 2 of 3 22645 Grand Terrace Road. In addition to the affordable units, the project will also feature a senior citizens center. Of the 120 units, 108 will be restricted for very low and low income seniors; the remaining 12 units will be rented at market value. The Agency's LMIHF will pay an estimated $9 million of the projected $19.5 million total cost of the project. During the fiscal year, the Agency expended $3,407,337 on construction costs for the project. Offsite Improvements for Affordable Housing: There were no dwelling units designated as very low, low and moderate income households that directly benefited from LMIHF expenditures for offsite improvements which resulted in the elimination of health and safety hazards. , Maintenance and Repair for Affordable Housing- Three dwelling units designated for very low, low, and moderate income households directly benefited from LMIHF expenditures for maintenance and repairs. The three units are located at 12569 Michigan, 11695 Canal, and 22293 Barton Road. Alleviation of Blight Section 33080.1(c) also requires a description of the Agency's progress in alleviating blight in the 2007-08 fiscal year, including specific actions and expenditures. The following projects or programs have been identified: Senior Center and Senior Housing—This project was reviewed for entitlements, the EIR completed, constructions plans completed, and construction is now underway. The project includes a new 7,000 square foot senior center (up from the existing 4,500 square feet) and 120 one- and two-bedroom units for seniors. One hundred eight (108) units are restricted for household incomes at or below 60% of the area median income adjusted for family size. During the fiscal year, the Agency expended$3,407,337 on construction costs. Affordable Housing Programs —At an average of$30,000 per unit, the Agency's Home . Improvement Program provides eligible low- and moderate-income households loans to fund minor rehabilitation expenses. One homeowner has been assisted during this fiscal year, and additional projects are scheduled to be rehabilitated. The Agency is now reviewing foreclosed homes for future rehabilitation projects. Property acquisition for proiect site assembiv—Property acquisition for both the freeway- oriented 120 acre project(former Outdoor Adventure site) and the Town Square commercial project has been underway in partnership with private development partners. A 123 acre site adjacent to the northbound 1-215 between Barton and Pico, the Outdoor Adventure Center is a mixed-use commercial retail center which provides retail sales opportunities and jobs. In addition, it improves circulation from the 1-215 freeway. The Agency anticipates that its investments in public infrastructure and land acquisition for this project will stimulate economic development in the Project Area. In addition, the Agency is pursuing additional opportunities while sales prices are low to assemble property for projects at other locations that will provide new jobs for residents. Completion of this project would assemble a large number of un-utilized or under utilized parcels into a coordinated retail commercial center with improved circulation to and from the freeway and the creation of a new road, Commerce Way, to allow alternate access to the project area. .C)W f,133TI A{3JA3r,A AW3 Page 3 of 3 Code Enforcement Program — The Agency has continued its support of the Code Enforcement Program to ensure the preservation of both residential and commercial neighborhoods and eliminate substandard housing. In addition to complaint response, during 2006, a residential inspection program was established for rental housing. Each unit is inspected on an annual basis, and any substandard housing and property maintenance violations observed are required to be corrected. Three hundred thirty-four (334) rental homes and 112 multi-family units are inspected each year. r • _ Agency Owned Propertv Finally, Section 33080.1(f) requires a description of the total number of and nature of properties that the Agency owns and those properties the Agency acquired during the 2007-08 fiscal year. The Agency currently owns twelve (12) parcels as listed below: Parcel No Situs Acquired Acres 1167-141-08 W. Commerce Dr. 10/25/2005 0.94 1167-151-29 None 1122/2000 1167-151-61 None 11/22/2000 1167-151-02 None 11/22/2000 1167-151-71 None n/a 4.97 1167-151-73 None n/a 0.47 1167-161-03 21992 De Be St. 8/192005 2.80 1167-231-01 22293 Barton Rd. 5/232001 1.38 1167-231-08 22181 Barton Rd. 1120/2001 1167-271-11 12569 Michigan St 08/31/2007 0.5 0275-251-04 11695 Canal St. 03/15/1995 0.66 0276-461-09 22627 Grand Terrace Rd. n/a 0.18 Reports filed with the State On file with the Finance Director are the independent financial audit and the fiscal statement for the fiscal year 2007-08, HCD Report, and State Controller's Report. The required reports are ready to submit to the State Controller's Office. RECOMMENDED ACTION: Accept and file the 2007-08 annual report for the Community Redevelopment Agency. 3 �`2) II H REDEVELOPMENT AGENCIES FINANCIAL TRANSACTIONS REPORT COVER PAGE Community Redevelopment Agency Of The City Of Grand Terrace Fiscal Year: 2008 ID Number: 13983633700 Submitted by: Signature Title 24Qr1iy� Sim o ) Name(Please Print) Date Per Health and Safety Code section 33080,this report is due within six months after the and of the fiscal year.The report Is to include two(2)copies of the agency's component unit audited financial statements,and the report on the Status and Use of the Low and Moderate Income Housing Fund(HCD report). To meet the filing requirements,all portions must be received by the California State Controller's Office. To file electronically: To file a paper report: 1. Complete all forms as necessary. 1. Complete allforms as necessary. 2. Transmit the completed output file using a File 2. Sign this cover ipage, and mail complete report to either Transfer Protocol(FTP)program or via diskette. address below with 2 audits and the HCD report. 3. Sign this cover page and mail to either address below with 2 audits and the HCD report. Report will not be considered filed until receipt of this signed cover page. Mailing Address: Express Mailing Address: State Controller's,Office State Controller's Office Division of Accounting and Reporting Division of Accounting and Reporting Local Government Reporting Section Local Government Reporting Section P. O. Box 942850 3301 C Street, Suite 700 Sacramento, CA 94250 Sacramento,' CA 95816 .0-eiperal Information Fiscal Year 2008 Members qf.th9-qqverq!pg,E"y Age Officials. ; I Uddle Last Name First-Name Middle Last Name. First Name initial' Initial Phone - Chairperson Ferro :Maryetta ------ - Ex Ve Director Schwab - -i - — -- ThomasMember &res :Bea --- 4909)824-6621 F!sc4d Officermon Bernie (909)824-6621 Member Garcia Lee Ann so .Mesa Member -Brenda -(909)824-6621 -Buchanan Dan ----- - Report Prep Member 'fillie'r-------- Jim grad�gy Independent Auditor Fjp.�aMe Flr!n Name &Scott LLP Member Rogers.Anderson,Malody S Last -------- ..... 114ember :Ososami Cortez I t re Qdun-n—i Anastasia Member Middle Initial- Member Street 309 W.4th Street Member :290 North D Street Santa Ana :San Bernardino 4 pin Ad, State. 8 CA ZIP. 192701-4502 .92401- Street I Rho.no; 1(714)541-4585 (909)889-0871 [Street 2 City 'Grand Terrace State -CA Zip i92313-5295 Phone Is Address Changed? General Information Page 1 12/17/2008 Un m -�'=i"'l.`.'i. .4..?.`!� 4 "{.' 'rr._ �11�.L 4' '4w .�Y'•"iG.Ft; ' .�a - ,.. AudiJ06.1rmation Fiscal Year Zoos Was the Report Prepared from Audited Financial Data, Yes' If compliance opinion includes exceptions, and Did You Submit a Copy of the Audit? -- state the areas of non-compliance,and - -—-- ---- --- describe the agency's efforts to correct. Indicate Financial Audit Opinion Unqualified If Financial Audit Is not yet Completed,What is the Expected Completion Date? - ------ If the Audit Opinion was Other than Unqualified,State — - - Briefly the Reason Given Was a Compliance Audit Performed in Accordance with yam; Health and Safety Code Section 33080.1 and the State ---------- Controller's Guidelines for Compliance Audits,and Did You Submit_a Copy of the Audit? Indicate Compliance Audit Opinion ;Unqualified If Compliance Audit Is not yet Completed,What is the Expected Completion Date? ------- Audit Information Page 1 12/17/2008 rr, fi +1 �VH_ tft eAe�ei+„S' 1f"rIEfA'tSj".AIEr�12d of !4� a" al/R�7 ti��74yy''nF`.r— v NIN Fiscal Year .2008' Project Area Name ;Grand Terrace Project Area Please Provide a Brief Description of =------------- the Activities for this Project Area During the Reporting Year. Forwarded from Prior Year 7 Enter Code for Type of Project Area Report — -'— --- P ` 'o P=Standard Project Area Report A=Administrative Fund High School and Public ! L=Low and Moderate Income Housing Fund M=Mortgage Revenue Bond Program Infrastructure Improvements 1 O=Other Miscellaneous Funds or Programs S=Proposed(Survey)Project Area i Does the Plan Include Tax Increment Provisions? Through partnership with Colton YI Joint Unified School District I Date Project Area was Established (MM-DD-YY) _— -- - assembled property for new school 1 _ _ 9/27/1979j and relocated businesses Most Recent Date Project Area was Amended 7%22J2004 -Coordinate Offsite Street and rail Did this Amendment Add New Territory? - crossing improvements No; -Pico Street abandonment and Most Recent Date Project Area was Merged i storm drain improvements Will this Project Area be Carried Forward to Next Year? Yes. -2)Riverside Water Line Established Time L1mit Relocation-Completed c Repayment of Indebtedness (Year Only) 201 ____— -Civil engineering for 48"line relocation Effectiveness of Plan (Year Only) 2024: -Transfer easements to City of New Indebtedness (Year Only) ---___ --- Riverside for maintenance - Continue negotiations with i Size of Project Area in Acres 2,368 Riverside County Transportation i Percentage of Land Vacant at the Inception of the Project Area —Agency and Union Pacific Railroad ; 15.0i to complete improvements to Main ' Health and Safety Code Section 33320.1 (xx.x%) —— -- — - Street. Percentage of Land Developed at the Inception -- —P of the Project Area 85.0; Health and Safety Code Section 33320:1 (xx.x%) -- `"---— 3)Senior Center and Senior Objectives of the Project Area as Set Forth in the Project Area Plan Housing Project RICPO J (Enter the Appropriate Code(s)In Sequence as Shown) R=Residential I=Industrial C=Commercial P=Public O=Other Project Area Report Page 1 12/17/2008 V Assessed Valuation Data Fiscal Year 2008 Project Area Name !Grand Terrace Project Area Frozen Base Assessed Valuation f r 137,835,311 Increment Assessed Valuation 681,241,3881 Total Assessed Valuation 81-9,076.699 Assessed Valuation Data Page f 12/1-712008 {`r 1 Nil ! n. a;w�ywy - srjl��aw+L`aow �ya sxxarat,a;ter' _ Paw Mh ugh:I`Schml:Dgstrict_Assl;;tancc Fiscal Year 12008 --- -- Project Area Name ;Grand Tax Increment Pass Through Detail Other Payments Amounts Paid To Taxing H&S Code H&S Code H&S Code Total Agencies Pursuant To: Section 33401 Section 33676 Section 33607 H&S Code H d.S Code ---__-_- -- ----- ----_.___.-._--— Section 3344s Section 334/5.5 County --- 2.081,528;' ----- Cites r -- - -- --- .00 School Districts _ - _-- -- -- -•-•-.-_-_ — Community College Districts I----- ,---- --- -- ---- — �--- -- — - - -- 18.800 Special Districts j ------ -- ,.F ---------- - Total Paid to Taxing 081,528 Agencies ...... $2,181,328 Net Amount to Agency a __ 54,908,284 Gross Tax Increment qM Generated -_ 7.089.612 Pass Through l school:District Assistance Paga 1 12/17/2008 ' Summery of the StaOrnont of,Pdekteqn -Pro A PPs I. Ject rea Fiscal Year Project Area Name Tax Allocation Bond Debt 5,045,105J,- Revenue Bonds 3.-784.376-1 Other Long Term Debt City/County Debt ...... .523. 972. __ Low and Moderate Income Housing Fund L 5,271,023 Other 1___9_,30_8._3_22_i Total $23.954.5-3-4711 Available Revenues i 9,659,674 1, Not Tax Increment Requirements Summary of the Statement of indebtedness Project Area Pagel 12J1712008. ..!. .!t!;n.•,01.� ...��. '!L:'rt; ,;I'. y,3i..i - �)k2': }.t!; k .✓ •�.+:.:-: ". ... - !,- ':c ^,.k, .it. :•FtM.-.. :�f as:-.:t..i 3' �.'iF,'!,'' s%�jA. i.,.. ,k Agency Long-Term Debt Fiscal Year 2008" - - - - - Project Area Name rand"Terrace-- — --------------G_ Forward from Prior Year : Bond Type !Certificates of Participation i - — — —---- Year of Authorization ------- 199T ---"-"----- ---' Principal Amount Authorized - 3,730,000 I Principal Amount Issued i 3,730,000 Purpose of Issue IlRefunding of the 1991 Lease-Rev Bonds 1 —----------------.. Maturity Date Beginning Year - --- 199T Maturity — Date Ending Year f-- — 2022i L_ Principal Amount Unmatured Beginning of Fiscal Year $2 J85,000 Adjustment Made During Year --- Adjustment `------- Explanation - -- ---� Interest Added to Principal -- i Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year r 130,000 j Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year 32,655,000 Principal Amount In Default I M —�- � Interest In Default r------� Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt US;State; Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other Agency Long-Term Debt Page 1 12/17/2008 pry `�;� ::,� - .'.jy' .�•� - - - `'+Pa�,.'e'S11" ".�F,;, i _`ti.. ^c'...�•,h. ,,� aim'.. �:}_e:v^ Agency Long-Term Debt Fiscal Year 12008 Project Area Name 'Grand Terrace Proiect.Area__--__-____ Forward from Prior Year x Bond Type 'Notes Year of Authorization _ __ 2003 Principal Amount Authorized _ 100,000 l Principal Amount Issued 100,O000, Purpose of Issue [Cjpi6f Maintenance Maturity Dale Beginning Year _ 20041 Maturity Date Ending Year �— 20U8 Principal Amount Unmetured Beginning of Fiscal Year $32,237 , Adjustment Made During Year —; Adjustment Explanation i Interest Added to Principal (-----' Principal Amount Issued During Fiscal Year E - — Principal Amount Matured During Fiscal Year r 21,265 Principal Amount Defeased During Fiscal Year --� Principal Amount Unmatured End of Flscel Year $10,972 Principal Amount In Default -- — Interest In Default Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other Agency Long-Term Debt 'Page 2 1211 18 Agency Long-Term Debt Fiscal Year F20"08—'- - Project Area Name '.�9raLdTe -a- _qe Pro' Area — ---- Forward from Prior Year Bond Type Tax Allocation Bonds Year of Authorization 2004! Principal Amount Auftrized 13,000,0001 Principal Amount Issued 13.000.0001 Purpose of Issue i Aefi]nd 93A and iWB Bonds,2i ni i6nk !Loans Maturity Dale Beginning Year 2004: Maturity Date Ending Year 2012 Principal Amount Unmatured Beginning of Fiscal Year $10,030.000 Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year 1,535.0001 Principal Amount Deleased During Fiscal Year Principal Amount Unmatured End of Fiscal Year $8.495,000 Principal Amount In Default Interest In Default Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes,Financing Authority Bonds:City/County Debt;US;State; Loans:Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other Agency Long-Term Debt Page 3 12/17/2008 L$J 4 Agency Long-Term Debt Fiscal Year 2008 r - .,-. - - .- - Project Area Name ;Grand Terrace cq t a —----- Forward from Prior Year Bond Type ,&tylCounty Debt Year of Authorization 20061 Principal Amount Authorized Principal Amount Issued 267.622: Purpose of Issue Omprovements Maturity Date Beginning Year 20061 Maturity Date Ending Year Principal Amount Unmatured Beginning of Fiscal Year $267,622 Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Deieased During Fiscal Year Principal Amount Unmatured End of Fiscal Year $267,622i Principal Amount In Default Interest In Default Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt' US;State; Loans:Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other Agency Long-Term Debt 4 page 12t W Fiscal Year .2008 Project Area Name Low/Moderate Special Capital Project Debt Service income Housing Revenue/Other Funds Funds Funds Funds Total Tax Increment Cross 5 671690 (Include All APPortionments) .922 $7,089,612 Special Supplemental Subvention $0 ProPertY Assessments Sales and Use Tax ------- $0J $0 Transient Occupancy Tax Interest Income $0 Rental Income 263.075 --ji92,850 $0 Lease Income so Sale of Real Estate r $314�M Gain on Land Held for Resale Federal Grants $0 J. Grants from Other Agencies Bond Administrative Fees so I Other Revenues $0__390,5891 $290.6697 Total Revenues OF J. .-$0. f8.287.241 i StaterrIgnt9f Income and;kXperidl es-Revenuqs gage'1 1.2/17/2008 Ul RM ea Statem�lnt Qf tncom®and: xpnditurea-F.�cpendll�u3ss Fiscal Year 2 08 Project Area Name Grand Terrace Project Area _— Capital Project Debt Service Low/Moderate Special Funds Funds Income Housing RevenuelOther Total Administration Costs 73.6851- --- 186,838 287,352! 5547,875 Professional Services a13,325 Planning,Survey,and Design — ----=i --------T-- ------ - -_. $0 Real Estate Purchases 77 1 Acquisition Expense Operation of Acquired Property Relocation Costs --------�---------" -- ---- ------ - -- _-_-- I-------- --_--- --- _ _ $0_ Relocation Payments — —T — - Site Clearance Costs -------�-- j-- i ---- $0 i Project Improvement/Construction Costs 292,333 �— s3,699.769 Disposal Costs --- ----- - —7— -- ----— _ Loss on Disposition of Land Held for I`Resale SO L----- -- -- �— — _ ._. _. Statement of Income and Expenditures-Expenditures Page 1; 12/.1712008 1 Statement of IraGQma aa4,Expenditures-Expenditutes Fiscal Year ------ — . .. [2008 Project Area Name I — ----------- - --- - - - -- - 1 Grand Terrace..Pro'ect Area-._ --" -" "- Capital Project Debt Service Low/Moderate -Special - - -- - Funds Funds Income Housing Revenue/Other Total Decline in Value of Land Held for Resale - ---- -------------- Rehabilitation Costs - -- -- -- ----- -�--- �-- ----- - - - - - ._-.. �-------— -_ -- —L-----—_ _ SO Rehabilitation Grants I- -- - -- -- ---_ _ _- ------- - -.._.- Interest Expense --- 1,245 I 440,941-[ - -- ---- - ...-.-__.... ... --- - - ---- - -----�------ --_..._$442.186 Fixed Asset Acquisitions - - -- --- ` - Subsidies to Low and Moderate Income --- -- --- ----- -- - -- - -------- � Housing Debt Issuance Costs -----------f- --- —-- --- -------__ Other Expenditures Including Pass- Through Payments) Debt Principal Payments: Tax AOocalion Bonds and Notes 1,535,000-T- ---� --_ $1.53 130� 5.000 Revenue Bonds,Certificates of - I — - i M Participation,Financing Authority - -------------_ _L---- $130,000 Bonds __._w ._...___....__. ... City/County Advances and Loans All Other Long-Term Debt I 21,265; i - ----- ------ - ----- ------ -- --------- $21,265 Total Expenditures $388,528 $4,474,107 $3,713,125 --_ $0 $8,575.760 Excess(Deficiency)Revenues over ($51,724) $1491,143 (under)Expenditures , ($1,727,938) Statement of Income and Expenditures-Expenditures Page 2 9 12/17/2008 V 'Walemallk Jq�q!r n e a Fiscal Year ------- ---- Project Area Name Grand Terrace Project Area Capital Project Debt Service Low/Moderate special Funds Funds Income Housing Revenue/Other Total Proceeds of Long-Term Debt 0 Proceeds of Refunding Bonds $0 J Payment to Refunded Bond Escrow Agent L Advances from City/County —J---------- Sale of Fixed Assets f--' Miscellaneous Financing Sources(Uses) --:1-21.14-2 193.875 Operating Transfers In 383.066:: 216.728; Js599,794 7. Tax Increment Transfers In Operating Transfers Out --599.-79-4 Tax Increment Transfers Out $0 (To the Low and Moderate Income Housing Fund) Total Other Financing Sources(Uses) J_R61,924_L '177�$4 9 §�Mb Statement of Income and Expenditures-Other.Financing PDOMPS ;Gage 1 112111' 1 ll 4 WINN'-wl'lfi l wmid a.sourw Fiscal Year E20 1 - e --- - -- ------------------'----- Pro et Area Name J oorea capital Project Debt Service Low/Moderate Special Funds Funds Income Housing Revenue/Other Total Excess(Deficiency)of Revenues and $210,200 $1,527,204 --($2,521,6 7) Oftr Financing Sources over Expenditures and Other Financing Uses Equity.Beginning of Period $2,410,143.1--$II.IKO.-911_t_$8,023.097 $0 $21,554.11511 Prior Period Adjustments —---------------- ,622 Residual Equity Transfers Equity,End of Period _RL352,-- Statement of Income and Expenditures-Other Financlng.SQurces Page 2 12/17/2008 '�r� �• - ti.^ . � '. ,��• - :�A.. _ =TF.'.� aid- nw�,i.$+` L-.�,,,.,�• .al!4*Mer DDblts Low/Moderate Special Fiscal Year 2008 Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Assets and Other Debits Cash and Imprest Cash 7,485,550'3.949,537 `` -` --"-- -i--- - 571,435,087 Cash with Fiscal Agent _ -- ---- - -' --- 51,311,615 f 9 Tax Increments Receivable — '-- i --— $0 -4 -__--- --1-----J- - L---- __ Accounts Receivable �- - 48,107T-----_- ---31_4' $46,421 Accrued Interest Receivable 24,115 - S� Loans Receivable - -- -- -_4,447,829; 1,191,104 -_ a5,638,733 t Contracts Receivable i -----�- -'— 1----- a0 Lease Payments Receivable $0 Unearned Finance Charge ! J --- _ $0 . Due from Capital Projects Fund Due from Debt Service Fund i - -- ------------ - Due from Low/Moderate �-_ -�- - - T- ----- h --- - -SO i Income Housing Fund ------ - - - -- -- - _.. - .. . Due from Special Revenue/Other Funds `------•-- -------" -�------------�------- -- -- $0. Balance Sheet-Assets and Other Deblts 1 Page 1 12/1°7/2008 N J - :, 14 cw '!►�"T 5 ..{• -''r. g> �!kd'it''��N f� .n. 4;4r.13fS a 'S Y _ y.. +e. -Il.r�y�i ` i -.1'a. - ,.N"" P, i14..�• -�s°r:,17 - ,- " • , - •B�lattce:Sh„eet=Ass�ts:and:Othe_r,Debtts . Low/Moderate Special Fiscal Year 2008 Capital Projects Debt Service Income Housing Revenue/Other General Long. General Fixed Funds Funds Funds Funds Term Debt Assets Total Investments i---------- - ------,-------- ---- Other Assets 1 ---- r--- �— -----_ - $0 --- _ --- - I _L- -- $0 Investments:Land Held for ---2,615,692 r: Resale -- - - - -462.662. __-- 53,078,374 Allowance for Decline In �--- Value of Land Held for Resale -- - -- -- ' -"-- $p y Fixed Assets:Land. ___ Structures,and Improvements i --------- r )-------- --._.-. - -J Equipment Amount Available In Debt : -- - $0 Service Fund --- —L_--.— $0 Amount to be Provided for - Payment of Long-Tenn Debt i 11,428,594 $1 - 1,428_594-, Total Assets and Other $2.661,799 $13.2811 $5,627,7 22 $0 $11�428,594 Debit _ _ $0 $32,999,806 i (Must Equal Total Liabilities, _ Other Credils and Equities) Balance Sheet-Assets and Other Debits Page 2 .1211:712008 N K 3C_W_. S4YLZ +r. ��yy,,.� 'c`.:te*r<'_'.. ,• ,. `„�r i 4 ;� �rr,r.S`'Ir 3t S"n'�: 'i aY:'a>';5�,' roc:... .f-.--ar 9" • Y r. `• r�,• i F td IGiJGA:i.H ek alanc�Sheet- Labitlhes:im0other Credits .:. LowlModerate Special Fiscal Year 2008 Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed - - " ----- ---------- Funds - -_- Funds---_Funds --- Funds Term Debt Assets Total Liabilities and Other Credits ---- ----------------- -Accounts Payable Payable 41,4561 �— 11,583T-- �$ �� --•'��=� .1==�:-'� ----- ._— L-- ----L--— _ $5.3.039 Interest Payablea0 Tax Anticipation Notes Payable '_ - " '-T--- --------- - - $0 Loans Payable — 2C7.621 �— Other Liabilities --- i -- - $901,168 i ------114,679 L - a114,679_ Due to Capital Projects Fund I -- - --"—"- 30 Due to Debt Service Fund ' SO Due to Low/Moderate Income Housing Fund - Due to Special Revenue/Other Funds -- - -- - —- —=-- ----'------- Tax Allocation Bonds Payable ` -- -� 8,495,000 $8,495,000 Lease Revenue.Certificates of 2,655,000 '" -^' 1 Participation Payable. ----�-- _ $2_655.000 Financing Authority Bonds All Other Long-Term Debt ' 278,594 _ Total Liabilities and Other s308,078 5633,546 5126,262 s0 $11.428.594 _$12,497,480 Credits ---- - --- — -- -- ----- 97,4 .. Balance Sheet-:Uabillties and QtherCredils Pale i 1211712008 N Ai�E A X. li is�izll Balance; W61film-ki4bififies and Other Credits: Low/Moderate Special Fiscal Year 2008 Capital Projects Debt Service Income Housing Revenue/other General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Equities Investment In General Fixed Assets �O Fund Balance Reserved 3ib 1.504,637.: J Fund Balance 38.689 Unreserved-Designated $0 7.02-9.- .996.853L' -- Fund Balance -i-62-.9fi Unreserved-Undesignated 21�' Total Equities $2.352.721- — 2.618.1 11 Total Liabilities, _J $20.502.326 Other Credits, and Equities $5.627,752 $0 $11,428,594 2 QE 99.806 Palance Sheet Liabilities and Other Predits..., Page 12/17M008 1JU tilt UM .-A" and;Expend itures Sy Mary,.1Pqrpbi eO:T-Mn*feM Injq4t - Fiscal Year Operating Transfers in $599.754 , Tax Increment Transfers in T07 Operating Transfers Out Tax Increment Transfers Out Statement of Income and E"f4lture s SUMMP!,Y Page 1 12/17/2008 Combined Trans Li CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT REDEVELOPMENT AGENCY ANNUAL HOUSING ACTIVITY REPORT FY ENDING: June / 30 /2008 Agency Name and Address: County of Jurisdiction: Community Redevelopment Agency of the City of Grand Terrace San Bernardino 22759 Barton Road Grand Terrace,CA 92313-5295 Health&Safety-Code Section 33080.1 requires agencies(RDAs)to annually report on their Low&Moderate Income Housing Fund and housing activities for the Department of Housing and Community Development(HCD)to report on RDAs'activities in accordance with Section 33080.6. Please answer each question below. Your answers determine how to complete the HCD report. I. Check one of the items below to identify the Agency's status at the end of the reporting period: ❑ New(Agency formation occurred during reporting year. No financial transactions were completed). ® Active(Financial and/or housing transactions occurred during the reporting year). ❑ Inactive(No financial and/or housing transactions occurred during the reporting year). ONLY COMPLETE ITEM 7 ❑ Dismantled(Agency adopted an ordinance and dissolved itself before start of reporting year). ONLY COMPLETE ITEM 7. 2. During reporting year,how many adopted proiect areas existed? _I_ Of these,how many were merged during year? 0 If the agency has one or more adopted proiect areas complete SCHEDULE HCD-A for each Project area. If the agency has no adopted protect areas,DO NOT complete SCHEDULE HCD-A(refer to next question). 3. Within an area outside of any adopted project area(s):(a)did the agency destroy or remove any dwelling units or displace any households over the reporting period,(b)does the agency intend to displace any households over the next reporting period,(c)did the agency permit the sale of any owner-occupied unit prior to the expiration of land use controls over the reporting period,and/or (d)did the agency execute a contract or agreement for the construction of any affordable units over the next two years? ❑ Yes(any question). Complete SCHEDULE HCD-B. ❑ No(all questions). DO NOT complete SCHEDULE HCD-B(refer to next question). 4. Did the agency's Low&Moderate Income Housing Fund have any assets during the reporting period? ® Yes. Complete SCHEDULE HCD-C. ❑ No. DO NOT complete SCHEDULE HCD-C. 5 During the reporting period,were housing units completed within a proiect area and/or assisted b the agency outside a roiect area? ❑ Yes. Complete all applicable HCD SCHEDULES DI-D7 for each housinenroieetcomDleted and HCD SCHEDULE E. ❑ No. DO NOT complete HCD SCHEDULES DI-D7 or HCD SCHEDULE E. 6. Specify whether method A and/or B was used to report financial and housing activity information to HCD: ® A. Forms. All required HCD SCHEDULES A B C Di-D7 and E are attached. ❑ B On-line(http://tvtv►v.hcd.ca.govlydal)"Lock Report"date: . HCD SCHEDULES not required. (lock date is shown under"Admin"Area and "Report Change History') 7 To the best of my knowled e: (a)the representations made abov and(b)agency i form n reported are correct. Date Signature of Authorized Agency Representative _ //t/A4iy.e-� Title Telephone Number • IF;VDT REQUIRED TO REPORT,SUBMIT ONL YA PAPER COPY OF THIS PAGE. • IF REQUIRED TO REPORT AND REPORTING BY USING PAPER FORMS(IN PLACE OF REPORTING ON-LINE),SUBMIT THIS PAGE AND ALL APPLIC,4BLE HCD FORMS(SCHEDULES A-E)WITHA COPY OFAGENCY S AUDIT. • IF REPORTING ON-LIVE,PRINT,4ND SL/B.'NIT"CONFIRMATION LETTER"UPON LOCKING REPORT • MAIL A COPY OF(a)CONFIRMATION LETTER(IF HCD REPORT WAS ELECTRONICALLY FILED)OR(b)COMPLETED FORMS AND(c)AUDIT REPORT TO BOTH HCD AND THE SCO. Department of Housing& Community Development The State Controller Division of Housing Policy Division of Accounting and Reporting Redevelopment Section Local Government Reporting Section 1800 3r0 Street,Suite 430 3301 C Street.Suite 500 Sacramento, CA 95814 Sacramento, CA 95816 Redevelopment-agency.%nnual Report-Fiscal Year 2006-2M7 t overt' 1 ,07) 11C'D-C'o�er 25 •\gency Name: CRA ofthe City ofGrand Terrace Project Area Name:Grand Terrace Comm. Redevelopment Project Area SCHEDULE HCD-A Inside Project Area Activity for Fiscal Year that Ended 06/3012008 4gency Name: CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm. Redevelopment Proiect Area Preparer's Name,-iltle:nladunni Ososami,RSG Inc. Preparer's E-Mail Address: lososami/u webrsx.com Preparer's Telephone No:714-316 2113 Preparer's Facsimile No: 714-541-1 125 GENERAL INFORMATION - 1. Project Area Information a. 1. Year I"plan for project area was adopted: 1979 2. Year that plan was last amended(if applicable): 2004 3. Was plan amended after 2001 to extend time limits per Senate Bill 211 (Chapter 741,Statutes of 2001)? Yes X No 4. Current expiration of plan: 07 / 15 /2024 mo day yr b. If project area name has changed,give previous name(s)or number: c. Year(s)of any mergers of the project area: 1981 , Identify former project areas that merged: d. Year(s)project area plan was amended involving real property that either: (1) Added property to plan: (2) Removed property from plan: 2. Affordable Housing Replacement and/or Inclusionary or Production Requirements(Section 33413). Pre-1976 Proiect areas not subsequently amended after 1975: Pursuant to Section 33413(d),only Section 33413(a)replacement requirements apply to dwelling units destroyed or removed after 1995. The Agency can choose to apply all or part of Section 33413 to a project area plan adopted before 1976. If the agency has elected to apply all or part of Section 33413,provide the date of the resolution and the applicable Section 33413 requirements addressed in the scope of the resolution. Date: / / Resolution Scope(applicable Section 33413 requirements): mo day yr Post-1975 Proiect areas and aeoeraphic areas added by amendment after 1975 to pre-]976 Droiect areas: Both replacement and inclusionary or production requirements of Section 33413 apply. NOTE: .-Amounts to report on HCD-A lines 3a(1),3b-3f,and 31.can be taken from what is reported to the State Controller's Office(SCO)on the Statement of Income and Expenditures as part of the Redevelopment Agency's Financial Transactions Report,except for the reclassifying of Transfers-In from Internal Funds and the reporting of Other Sources as discussed below: Transfers-In from other internal funds: Report the amount of transferred funds on applicable HCD-A, lines 3a-j. For example,report the amount transferred from the Debt Service Fund to the Housing Fund for the deposit of the required set-aside percentage/amount by reporting gross tax increment on HCD-A. Line 3a(1)and report the Housing Fund's share of expenditures for debt service on HCD-C,Line 4c. Do not report"net"funds transferred from the Debt Service Fund on HCD 4 Line 3a(3)when reporting debt service expenditures on HCD-C Line 4c t.iliforma Redevelopment A6encies -Fiscal Year 2007-2ooS fiCD-,A ,,ch 1(7 1 08) Page I of 6 2( Agencv Name: CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm. Redevelopment Project Area Other Sources: von-GAAP(Generally Acceptable Accounting Principles)revenues such as from land sales for those agencies using the Land Held for Resale method to record land sales should be reported on HCD-A Line 3d. Housing find receipts for the repayment of loan principal should be included on HCD-A Line 3h. t ahlirrnia Rcdc%elupment•\gencics Fiscal Year 2007-2008 HCD-A Bch \l' 1 u81 Page?of 27 lgency Name: CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm. Redevelopment Project Area Project Area Housine Fund Revenues and Other Sources 3 Report all revenues and other sources of funds from this project area which accrued to the Housing Fund over the reporting year. Any income related to agency-assisted housing located outside the project arca(s)should be reported as"Other Revenue"on Line 3j.(of this Schedule A), if this proiect area is named as beneficiary in the authorizing resolution. Any other revenue sources not reported on lines 3a.-3i.,should also be reported on Line 3j. Enter on Line 3a(1)the full 100%of gross Tax Increment allocated prior to applicable pass through of funds and deductions for fees(refer to Sections 33401,33446,&33676). Compute the required minimum percentage(%)of gross Tax Increment and enter the amount on Line 3a(2)(A)or 3a(2)(B). Next,report the amount of Tax Increment set-aside before any exemption and/or deferral(ifamount set-aside is less than required minimum(%) explain the difference). If any amount of Tax Increment was exempted or deferred,in addition to completing lines 3a(4)and/or 3a(5) complete Line 4 and/or Line 5. To determine the amount of Tax Increment deposited to the Housing Fund[Line 3a(6)],subtract allowable amounts exempted[Line 3a(4)]or deferred[Line 3a(5)] from the actual amount allocated to the Housing Fund [Line 3a(3)]. a. Tax Increment: (1) 100%of Gross Allocation: $ 7,089,612 (2) Calculate only 1 set-aside amount: either A or B below: (A) 20%required by 33334.2 (Line 3a(l)x 20%): S 1,417,922 (B) 30%required by 33333.10(g)(Line 3a(l)x 30%): S (Senate Bill 211,Chapter 741,Statutes of2001) (3) Amount of set-aside(Line 3a(2))allocated to Housing Fund $ 1,417,922 * If,pursuant to Section 33334.3(i),less than the minimum%of Gross Tax Increment(see 3a(2)above)is being allocated from this project area,identify the project area(s)contributing the difference. Explain any other reason(s): (4) Amount Exempted[Health&Safety Code Section 33334.2] (if there is an amount exempted,also complete question 04,next page): ($ ) (5) Amount Deferred[Health&Safety Code Section 33334.6] (if there is an amount deferred,also complete question#5,next page): ($ ) (6) Total deposit to the Housing Fund [result of Line 3a(3)through 3a(5)1: $ 1,417,922 b. Interest Income: $ 253,075 c. Rental/Lease Income(conuhine amounts separately reported to the SCO): $ d. Sale of Real Estate: $ 314, 190 e. Grants(combine cnrtowas separately reported to the SCO): $ f. Bond Administrative Fees: S g. Deferral Repayments(also complete Line 5c(2)on the next page): S h. Loan Repayments: S i. Debt Proceeds: S j Other Revenue(s)(Explain and identify amount(s)]: S S S k. Total Project Area Receipts Deposited to Housing Fund(add lines 3a(6).through 3j ): S 1.985, 187 l aIil'mma Rede%eIopment Agencies- Fiscal Year 2007-2008 HCD-A ',ch \(' 1 08) Page 3 o f 6 21, Agency Name: CRA of the City of Grand Terrace Project area Name:Grand Terrace Comm. Redevelopment Project Area Exemution(s) 4 a. If an exemption was claimed on Page 2, Line 3a(4)to deposit less than the required amount,complete the following information: Check only one of the Health and Safety Code Sections below(Note: An Annual Finding is required to be submitted to HCD) ❑ Section 33334.2(a)(1): No need in community to increase/improve supply of lower or moderate income housing. ❑ Section 33334.2(a)(2): Less than the minimum set-aside%(20%or 30%)is sufficient to meet the need. ❑ Section 33334.2(a)(3): Community is making substantial effort equivalent in value to minimum set-aside%(20%or 30%) and has specific contractual obligations incurred before May I, 1991 requiring continued use of this funding. Note: Pursuant to Section 33334.2(a)(3)(C),this exemption expired on June 30, 1993 but contracts entered into prior to May 1, 1991 may not be subject to the exemption sunset. h ' ❑ Other: Specify code section and reason(s): b. For any exemption claimed on Page 2, Line 3a(4)and/or Line 4a above,identify: Date that initial(1") finding was adopted: / / Resolution# Date sent to HCD: mo day yr mo day yr Adoption date of reporting year finding: / / Resolution# Date sent to HCD: mo day yr mo day yr Deferral(s) 5. a. Specify the authority for deferring any set-aside on Line 3a(5). Check only one Health and Safety Code Section boxes: ❑ Section 33334.6(d): Applicable to project areas approved before 1986 in which the required resolution was sent to HCD before September 1986 regarding needing tax increment to meet existing obligations. Existing obligations can include those incurred after 1985, if net proceeds were used to refinance pre-1986 listed obligations. Note: The deferral previously authorized by Section 33334.6(e)expired. It was only allowable in each fiscal year prior to July 1, 1996 with certain restrictions. I i ❑ Other: Specify code Section and reason: b For any deferral claimed on Page 2,Line 3a(5)and/or Line 5a above,identify: Date that initial(I")finding was adopted: / / Resolution# Date sent to HCD: mo day yr mo day yr Adoption date of reporting year finding: _/_/_ Resolution#— Date sent to HCD: ! / mo day yr mo day yr c. A deferred set-aside pursuant to Section 33334.6(d)constitutes indebtedness to the Housing Fund. Summarize the amount(s) of set-aside deferred over the reporting year and cumulatively as of the end of the reporting year: Amount of Prior Cumulative Amount Amount Deferred Deferrals Repaid Deferred(Net of Any Fiscal Year This Reporting FY During Reporting FY Amount(s) Repaid) (1)Last Reporting FY z (2)This Reporting FY S $ S * The cumulative aniount of deferred set-aside.should also be shown at HCD-C, Line 8a. If the prior FY cumulative deferral shown above differs from what was reported on the last HCD report(HCD-A and HCD-C). indicate the amount of difference and the reason: Difference- S Reason(s): Jiforma Redevelopment Ngencies- Fiscal Year 2007-2008 tich i; nxl HCD-A Page 4 of 6 29 agency Name: C RA of the City of Grand Terrace Project Area Name:Grand Terrace Comm. Redevelopment Project Area Deferral(s)(continued) 5. d. Section 33334.6(g)requires any agency which defers set-asides to adopt a plan to eliminate the deficit in subsequent years. If this agency has deferred set-asides,has it adopted such a plan? Yes ❑ No❑ If yes,by what date is the deficit to be eliminated? mo day yr If yes,when was the original plan adopted for the claimed deferral? / I mo day yr Identify Resolution# Date Resolution sent to HCD mo day yr When was the last amended plan adopted for the claimed deferral? / / mo day yr Identify Resolution# Date Resolution sent to HCD / / mo day yr Actual Proiect Area Households Displaced and Units and Bedrooms Lost Over Reporting Year: 6. a. Redevelopment Proiect Activity. Pursuant to Sections 33080.4(a)(1)and(a)(3),report by income category the number of elderly and nonelderly households permanently displaced and the number of units and bedrooms removed or destroyed,over the reporting year,(refer to Section 33413 for unit and bedroom replacement requirements). Number of Households/Units/Bedrooms Project Activity VL L M AM Total Households Permanently Displaced-Elderly 0 0 0 0 0 Households Permanently Displaced-Non Elderly 0 0 0 0 0 Households Permanently Displaced-Total 0 0 0 0 - 0 Units Lost(Removed or Destroyed)and Required to be Replaced 0 0 0 0 Bedrooms Lost(Removed or Destroyed)and Required to be Replaced 0 0 0 0 Above Moderate Units Lost That Agency is Not Required to Replace 0 0 Above Moderate Bedrooms Lost That Agency is Not Required to Replace 0 0 b. Other Activity. Pursuant to Sections 33080.4(a)(1)and(a)(3)based on activities other than the destruction or removal of dwelling units and bedrooms reported on Line 6a report by income category the number of elderly and nonelderly households permanently displaced over the reporting year: Number of Households Other Activity VL L M AM Total Households Permanently Displaced- Elderly 0 0 0 0 0 Households Permanently Displaced- Non Elderly 0 0 0 0 0 Households Permanently Displaced-Total 0 0 0 0 0 c. As required in Section 33413.5,identify,over the reporting year,each replacement housing plan required to be adopted before the permanent displacement,destruction,and/or removal of dwelling units and bedrooms impacting the households reported on lines 6a.and 6b. Date _/_/ Name of Agency Custodian mo day yr Date / / Name of Agency Custodian mo day yr Please attach a separate sheet of paper listing any additional housing plans adopted. c al0urma Rede%elopment -%gencies Fkcal Year2007-2008 HCD_A 'wh k(, 1,08) Page 5 of 6 ,Agency Name: CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm. Redevelopment Project Area Estimated Project Area Households to be Permanently Displaced Over Current Fiscal Year 7 a. As required in Section 33080.4(a)(2) for a redevelopment project of the agency, estimate,over the current fiscal year,the number of elderly and nonelderly households,by income category,expected to be permanently displaced. (vote:actual displacements will be reported for the next reporting year on Line 6). Number of Households Project Activity VL L M AM Total Households Permanently Displaced- Elderly 0 0 0 0 0 Households Permanently Displaced- Non Elderly 0 0 0 0 0 Households Permanently Displaced-Total 0 0 0 0 0 b. As required in Section 33413.5, for the current fiscal year, identify each replacement housing plan required to be adopted before the permanent displacement,destruction,and/or removal of dwelling units and bedrooms impacting the households reported in 7a. Date / / Name of Agency Custodian mo day yr Date / / Name of Agency Custodian mo day yr Please attach a separate sheet of paper listing any additional housing plans adopted. Units Developed Inside the Project Area to Fulfill Reauirements of Other Project Area(s) 8. Pursuant to Section 33413(b)(2)(A)(v),agencies may choose one or more project areas to fulfill another project area's requirement to construct new or substantially rehabilitate dwelling units,provided the agency conducts a public hearing and finds,based on substantial evidence,that the aggregation of dwelling units in one or more project areas will not cause or exacerbate racial,ethnic,or economic segregation. Were any dwelling units in this project area developed to partially or completely satisfy another project area's requirement to construct new or substantially rehabilitate dwelling units? ❑ No. ❑Yes. Date initial finding was adopted? / 1 Resolution# Date sent to HCD: mo day yr mo day yr Name of Other Project Area Number of Dwellin Units s) VL L M Total Cahl+,rnci Redevelopment \vencies fiscal\=2007-3008 Bch 1 t' I 081 H C D-.A Page 6 of 6 31 Agency Name: C RA of the City of Grand Terrace Project Area Name:Grand Terrace Comm. Redevelopment Project Area Sales of Owner-Occupied Units Inside the Project Area Prior to the Expiration of Land Use Controls ') Section 33413(c)(2)(A)specifies that pursuant to an adopted program,which includes but is not limited to an equity sharing program, agencies may permit the sale of owner-occupied units prior to the expiration of the period of the land use controls established by the agency Agencies most deposit sale proceeds into the Low and Moderate Income Housing Fund and within three(3)years from the date the unit was sold,expend funds to make another unit equal in affordability,at the same income level,to the unit sold. a. Sales.. Did the agency permit the sale of any owner-occupied units during the reporting year? ❑No ❑Yes $ F— Total Proceeds From Sales Over Reporting Year Number of Units SALES VL L M Total - Units Sold Over Reporting Year 0 0 0 0 b. Equal Units. Were reporting year funds spent to make units equal in affordability to units sold over the last three reporting years? ❑No ❑Yes $ <— Total LNIIHF Spent On Equal Units Over Number of Units Reporting Year SALES VL L M Total Units Made Equal This Reporting Yr to Units Sold Over This Reporting Yr 0 0 0 0 Units Made Equal This Reporting Yr to Units Sold One Reporting Yr Ago 0 0 0 0 Units Made Equal This Reporting Yr to Units Sold Two Reporting Yrs Ago 0 0 0 0 Units Made Equal This Reporting Yr to Units Sold Three Reporting Yrs Ago 0 0 0 0 Affordable Units to be Constructed Inside the Project Area Within Two Years 10. Pursuant to Section 33080.4(a)(10),report the number of very low,low,and moderate income units to be financed by any federal, state, local,or private source in order for construction to be completed within two years from the date of the agreement or contract executed over the reporting year. Identify the project and/or contractor,date of the executed agreement or contract,and estimated completion date. Specify the amount reported as an encumbrance on HCD-C,Line 6a.and/or any applicable amount designated on HCD-C, Line 7a.such as for capital outlay or budgeted funds intended to be encumbered for project use within two years from the reporting year's agreement or contract date. DO NOT REPORT ANY UNITS ON THIS SCHEDULE A THAT ARE REPORTED ON OTHER HCD-As,B,OR Ds. Col A Col B Col C Col D Col E Name of Agreement Estimated Sch C Amount Sch C Amount Project and/or Execution Completion Date Encumbered Designated Contractor Date Win 2 yrs of Col B Line 6a Line 7al VL L M Total $ $ S $ S S Please attach a separate sheet of paper to list additional information. t Aliuma Redevelopment %gencies -Fiscal Year 2007-2008 HCD-A tirh 1 17 1 1)8) Page 7 of 6 32 SCHEDULE HCD-C Agency-wide Activity for Fiscal Year Ended 06130108 Agency Name:CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm. Redevelopment Proiect Area Preparer's Name,Title:Oladunni Ososami, RSG Inc Preparer's E-Mail Address: lososamiiii webrsg coin Preparer's Telephone No:714-316 2113 Preparer's Facsimile No: 714-541-1 125 Low &Moderate Income Housine Funds Report on the"status and use of the agency's Low and Moderate Income Housing Fund." Most information reported here should be based on information reported to the State Controller. I. Beginning Balance(Use"Net Resources Available"from last fiscal year report to HCD) S8,023,097 a. If Beginning Balance requires adiustment(s)describe and provide dollar amount(positive/negative) making up total adiustment: Use<S>for negative amounts or amounts to be subtracted. Land Held for Resale $_ (462,682) Loans Receivable $ (1,041,205 b. Adjusted Beginning Balance[Beginning Balance plus+or minus<->Total Adjustment(s)] $6,519,210 2. Project Area(s) Receipts and Housing Fund Revenues a. Total Project Area(s)Receipts.Total Summed amount of HCD-Schedule A(s)(from Line 3k) $ 1,985, 187 b. Housing Fund Resources not reported on HCD Schedule-A(s) Describe and Provide Dollar Amount(s)(Positive/Negative)Making Up Total Housing Fund Resources c. Total Housing Fund Resources $ 3 Total Resources(Line 1 b.+Line 2a+Line 2c.) S8,504,397 NOTES: Many amounts to report as Expenditures and Other Uses(beginning on the next page)should be taken from amounts reported to the State Controller's Office(SCO). Review the SCO's Redevelopment Agencies Financial Transactions Report. Housing Fund"transfers-out"to other internal Agency funds: Report the specific use of all transferred funds on applicable lines 4a.-k of Schedule C. For example,transfers from the Housing Fund to the Debt Service Fund for the repayment of principal and interest of debt proceeds deposited to the Housing Fund should be reported on the applicable item comprising HCD-C Line 4c,providing tax increment(gross and deposit amounts)were reported on Sch-As. External transfers out of the Agency should be reported on HCD-C Line 4j(e.g.:transfer of excess surplus to the County Housing Authority). Other Uses: Non-GAAP(Generally Accepted Accounting Principles)recording of expenditures such as land purchases for agencies using the Land Held for Resale method to record land purchases should be reported on HCD-C Line 4a(1). Funds spent resulting in loans to the Housing Fund should be included in HCD-C lines 4b.,4f.,4g.,4h.,and 4i as appropriate. The statutory cite pertaining to Community Redevelopment Law(CRL)is provided for preparers to review to determine the appropriateness of Low and roderate Income Housing Fund(LA11HF)expenditures and other uses. HCD does not represent that line items identifying aikv expenditures and other uses are allowable. CRL is accessible on the Internet /website: Imp ' «<S�a.lccinfio cy.gov (('ullfornia Lau)/beginning with Section 33000 of the Health and Safetp Code. t ahtornia Rcdevelopment Agencies -Fiscal Year2007-2008 sch( (7'I t1S) H(D-C Page I of 10 33 Agency Name: 4. Expenditures, Loans, and Other Uses a. Acquisition of Property&Building Sites f33334.2(c)(1)1& Housing[33334.2(e)(6)1: (1) Land Purchases(Investment—Laird Held for Resale) * S (2) Housing Assets(Fi.t:ed Asset)* $ (3) Acquisition Expense S (4) Operation of Acquired Property $ 98 (5) Relocation Costs $ (6) Relocation Payments S (7) Site Clearance Costs $ (8) Disposal Costs $ (9) Other[Explain and identify amount(s)]: $ $ $ * Reported to SCO as part of Assets and Other Debts (10) Subtotal Property/Building Sites/Housing Acquisition(Sum of Lines I —9) $ 98 b. Subsidies from Low and Moderate Income Housing Fund(LMIHF): (1) 1"Time Homebuyer Down Payment Assistance S (2) Rental Subsidies S (3) Purchase of Affordability Covenants[33413(b)2(B)] $ (4) Other[Explain and identify amount(s)]: $ $ S (5) Subtotal Subsidies from LMIHF(Sum of Lines I —4) $ c. Debt Service f33334.2(e)(9)]. If paid from LMIHF,report LMIHF's share of debt service. If paid from Debt Service Fund,ensure"gross"tax increment is reported on HCD-A(s)Line 3a(I). (1) Debt Principal Payments (a) Tax Allocation, Bonds&Notes S 510,816 (b) Revenue Bonds&Certificates of Participation $ (c) City/County Advances& Loans $ (d) U.S. State&Other Long—Term Debt $ (2) Interest Expense $ 88,978 (3) Debt Issuance Costs $ (4) Other[Explain and identify amount(s)]: $ $ $ (5) Subtotal Debt Service(Sum of Lines I —4) S 599, 794 d. Planning and Administration Costs f33334.3(e)(I)l: (I) Administration Costs $ 373,485 (2) Professional Services(non project specific) S 13,325 (3) Planning/Survey/Design(non project spec(flc) $ (4) Indirect Nonprofit Costs[33334.3(e)(1)(B)] S (5) Other[Explain and identify amount(s)]. Code Enforcement Allocated Overhead S 107, 742 S S S 107,742 (6) Subtotal Planning and.administration(Sum of Lines I —5) S 494.552 ( ahtornia Redevelopment Agencies -Fiscal Year 2007-2008 HCD-C tics,( (7 l 08) Page 2 of 10 34 Agency Name: 4. Expenditures, Loans,and Other Uses(continued) c. On,Off--Site Improvements[33334.2(e)(2)] Complete item 13 $ f Housing Construction [33334?(e)(5)] S 3,407,338 g. Housing Rehabilitation [33334 2(e)(7)] S 5, 012 h. Maintain Supply of Mobilehome Parks[33334.2(e)(10)] $ i. Preservation of At-Risk Units[33334.2(e)(1 1)] S j Transfers Out of Agency (1) For Transit village Development Plan(33334.19) S (2) Excess Surplus[33334.12(a)(I)(A)] S (3) Other(specify code section authorizing transfer and amount) A. Section S _ B. Section S �1 Other Transfers Subtotal $ (4)Subtotal Transfers Out of Agency(Sum of j(1)through j(3)) $ k. Other Expenditures, Loans,and Uses[Explain and identify amount(s)]: S S Subtotal Other Expenditures, Loans,-and Uses $ 1 Total Expenditures,Loans,and Other Uses(Sum of lines 4a.-k.) S 4,506,794 5. Net Resources Available[End of Reporting Fiscal Year] [Page 1,Line 3,Total Resources minus Total Expenditures,Loans,and Other Uses on Line 4.1.] $ 3,997,603 6• Encumbrances and Unencumbered Balance a. Encumbrances. Amount of Line 5 reserved for future payment of legal contract(s) or agreement(s).See Section 33334.12(g)(2)for definition. $ 7,023 Refer to item /0 on Sch-A(s)and item 4 of Sch-B. J b. Unencumbered Balance(Line 5 minus Line 6a). Also enter on Page 4, Line 1 la. $3,990,580 7• Designated/Undesignated Amount of Available Funds a. Designated From Line 6b-Budgeted/planned to use near-term Refer to item l0 of Sch-A(s)and item 4 on Sch-B $ b. Undesignated From Line 6b-Portion not vet budgeted/planned to use $ 3;990,580 8. Other Housing Fund Assets(non recurrent receivables)not included as part of Line 5 a. Indebtedness from Deferrals of Tax Increment(Sec.33334.6) [refer to Sch-A(s), Line 5c(2)]. $ b. Value of Land Purchased with Housing Funds and Held for Development of Affordable Housing. Complete Sch-C item 14. $ 462,682 c. Loans Receivable for Housing Activities S 1,041,205 d. Residual Receipt Loans(periodic/fluctuating payments) $ e. ERAF Loans Receivable(all years)(Sec.33681) $ F. Other Assets[Explain and identify amount(s)]: S S g• Total Other Housing Fund Assets(sum of lines 8a.-f.) S 1, 503, 887 9. TOTAL FUND EQUITY[Line 5(Net Resources Available)+8g(Total Other Housing Fund Assets]$ 5.501,490 Compare Line 9 to the below amount reported to the SCO(Balance Sheet of Redevelopment Agencies Financial Transactions Report. [Explain differences and identify amount(s)]: $ S ENTER LOW-.%,IOD FUND TOTAL EQUITIES(BALANCE SHEET)REPORTED TO SCO S S5,501,490 alit',irnia Redecelopmeni \gencics- Fiscal Year—'007-2008 tics(•I7•Ia)i;l HCD-C Page 3 of 10 35 Agency Name: Excess Surplus Information Pursuant to Section 33080.7 and Section 33334.12(g)(1),report on Excess Surplus that is required to be determined on the first day of a fiscal year. Excess Surplus exists when the Adjusted Balance exceeds the greater of:(I)S 1,000,000 or(2)the aggregate amount of tax increment deposited to the Housing Fund during the prior four fiscal years. Section 33334.12(g)(3)(A)and(B)provide that the Unencumbered Balance can be adjusted for- (1)any remaining revenue generated in the reporting year from unspent debt proceeds and(2)if the land was disposed of during the reporting year to develop affordable housing,the difference between the fair market value of land and the value received. The Unencumbered Balance is calculated by subtracting encumbrances from Net Resources Available. "Encumbrances"are funds reserved and committed pursuant to a legally enforceable contract or agreement for expenditure for authorized redevelopment housing activities[Section 33334.12(g)(2)]. For Excess Surplus calculation purposes,carry over the prior year's HCD Schedule C Adjusted Balance as the Adjusted Balance on the first day of the reporting fiscal year. Determine which is larger:(1)S 1 million or(2)the total of tax increment deposited over the prior four years. Subtract the largest amount from the Adjusted Balance and,if positive,report the amount as Excess Surplus. 10. Excess Surplus: Complete Columns 2,3,4,&5 to calculate Excess Surplus for the reporting ear. Columns 6 and 7 track prior ears' Excess Surplus. Column I Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Sum of Tax Current Current 'Amount 4 Prior and Total Tax Increment Reporting Year Reporting Year Expended/Encumbered Remaining Excess Current Increment Deposits Over I't Day I"Day Against FY Balance of Surplus for Each Reportine Deposits to Prior Four Adjusted Excess Surplus Excess Surplus as of Fiscal Year as of Years Housing Fund FYs Balance Balances End of Reportine Year End of Reporting Year 4RptYrsAgo FY 03/04 S 913,454. $2,641,744 $ 6,635 $ _ 3 Rptt Yrs Ago FY 04/05 $ 1,079,383 a. $ 331,390 $ 81,327 $ _ 2 RQt Yrs Ago FY 05/06 S 1,232, 104 $ 533,336 $ 533,336 $ _ 1 M Yr Ago FY 06/07 $ 1,292,600 $ 487,734 $ 487,734 S _ CURRENT Sum of Column 2 Last Year's Sch C Col 4 minus:larger Reportine Adiusted Balance of Col 3 or$lmm Year (report positive$) FY 07/08 MS 4.517,541 $2,775,518 S - $ _ $ - 11. Reporting Year Ending Unencumbered Balance and Adjusted Balance: a. Unencumbered Balance(End of Year)[Page 3,Line 6b] 53,990,580 b. If eligible,adjust the Unencumbered Balance for: (1) Debt Proceeds[33334.12(g)(3)(B)]: Identify unspent debt proceeds and related income remaining at end of reporting year $ (2) Land Conveyance Losses[(33334.12(g)(3)(A))]: Identify reporting year losses from sales/grants/leases of land acquired with low-mod funds, if49%or more of new or rehabilitated units will be affordable to lower-income households $ 12.Adjusted Balance(for next year's determination of Excess Surplus)[Line 1]a minus sum of 1 I b(l)and I I b(2)1 S3,990,580 Note: Do not enter Adjusted Balance in Col 4. It is to be reported as next vear's 1st day amount to determine Excess Surplus a. If there is remaining Excess Surplus from what was determined on the first day of the reporting year,describe the agency's plan(as specified in Section 33334.10)for transferring,encumbering,or expending excess surplus: b. If the plan described in 12a.was adopted,enter the plan adoption date: I mo day yr t alifiornia Redevelopment Agencies-Fiscal Year 2007-2008 HCD-C tich(. t7-I 08) Page 4 of 10 '�F Agency Name: Miscellaneous lases of Funds 13 If an amount is reported in 4e.,pursuant to Section 33080.4(a)(6),report the total number of very low-, low-,and moderate-income households that directly benefited from expenditures for onsite/offsite improvements which resulted in either new construction, rehabilitation,or the elimination of health and safety hazards. (Note: If Line 4e of this schedule does not show expenditures for nnprovements,no units should be reported here.) Households Benefiting Income Households Households from Elimination of Level Constructed Rehabilitated Health and Safety Hazard Duration of Deed Restriction Very Low Low Moderate 14. If the agency is holding land for future housing development(refer to Line 8b),summarize the acreage.(round to tenths,do not report square footage),zoning,date of purchase,and the anticipated start date for the housing development. No.of Purchase Estimated Date Site Name/Location* Acres Zoning Date Available Comments 12569 Michigan St. 0.5 RI 02/23/1995 Fall 2008 Small Subdivision 11695 Canal St. 0.66 R3 03/15/1999 Unknown Tcn-unit Condominium 22645 Grand Terrace 1.27 RI 03/08/2004 Fall 2007 Senior Housing Project,Under Construction Please attach a separate sheet of paper listing any additional sites not reported above. 15. Section 33334.13 requires agencies which have used the Housing Fund to assist mortgagors in a homeownership mortgage revenue bond program,or home financing program described in that Section,to provide the following information: a. Has your agency used the authority related to definitions of income or family size adjustment factors provided in Section 33334.13(a)? Yes❑ No ❑ Not Applicable b. Has the agency complied with requirements in Section 33334.13(b)related to assistance for very low-income households equal to twice that provided for above moderate-income households? Yes❑ No ❑ Not Applicable t .ililnrnia Redoclupment \gencies -Fiscal Year2007-2008 'Nch C (7 I O8) HCD-C Page 5 of 10 37 Agency Name: 16. Did the Agency use non-LMIHF fiends as matching funds for the Federal HOME or HOPE program during the reporting period? YES NO ® If yes,please indicate the amount of non-LMIHF fiends that were used for either HOME or HOPE program support. HOME S HOPE S 17. Pursuant to Section 33080 4(a)(I 1),the agency shall maintain adequate records to identify the date and amount of all LMIHF deposits and withdrawals during the reporting period. To satisfy this requirement,the Agency should keep and make available upon request any and all deposit and withdrawal information. DONOTSUB,NlT.4NYDOCUN/ENTS✓RECORDS. Has your agency made any deposits to or withdrawals from the LMIHF? Yes ® No ❑ If yes,identify the document(s)describing the agency's deposits and withdrawals by listing for each document,the following (attach additional pages of similar information below as necessary): Name of document(e.g. ledger,journal,etc.): Trial Balance Name of Agency Custodian(person): Bernie Simon Custodian's telephone number: (909)430 2216 Place where record can be accessed: Finance Department.City of Grand Terrace Name of document(e.g. ledger,journal,etc.): Name of Agency Custodian(person): Custodian's telephone number: Place where record can be accessed: 18. Use of Other(non Low-Mod Funds)Redevelopment Funds for Housing Please briefly describe the use of any non-LMIHF redevelopment funds(i.e.,contributions from the other 80%of tax increment revenue or other non Low-Mod funds)to construct,improve,assist,or preserve housing in the community. N/A 19. Suggestions/Resource Needs Please provide suggestions to simplify and improve future agency reporting and identify any training,information,and/or other resources,etc.that would help your agency to more quickly and effectively use its housing or other funds to increase,improve, and preserve affordable housing? None 20 Annual Monitorine Reports of Previously Completed Affordable Housing Projects/Programs(H&SC 33418) Were all Annual ;Monitoring Reports received for all prior years'affordable housing projects/programs? Yes ® No ❑ c ahlorma Redevelopment Agencies Fiscal Ycar 2007-2008 HCD-C ',ch C 1%•1,08) Page 6 of 10 Agency Name: 1 Excess Surplus Expenditure Plan(H&SC 33334.10(a) t ahtLrma Redevelopment Agencies Fiscal Year'_007-'_008 HCD-C tich c C I o8) Page 7 of Ill 39 SCHEDULE HCD-D1 GENERAL PROJECT/PROGRAM INFORMATION For each different Project/Program (area/name/aqv or nonage dev/rental or owner), complete a D1 and applicable D2-D7. Examples: 1:25 minor rehab(Nonagy Dev):Area 1: 15 Owner;Area 2:6 Rental;& Outside:4 Rental. Complete 3 D-1 s, &Ds3-4-5. 2:20 sub rehab(nonrestricted):Area 3:4 Agy Dev. Rentals; 16 Nonagy Dev. Rentals. Complete 2 D-Is&2 D-5s. 3: 15 sub rehab(restricted):Area 4: 15 Nonagy Dev, Owner. Complete 1 D-i & 1 D-3. 4: 10 new(Outside). 2 Agy Dev(restricted Rental), 8 Nonagy Dev(nonrestricted Owner) Complete 2 D-1s, 1 D-4, & 1 D-5. Name of Redevelopment Agency: CRA of the City of Grand Terrace Identify Project Area or specify"Outside": Grand Terrace Redevelopment Project Area General Title of Housing Project/Program: Market Rate New Constructed Units Project/Program Address (optional): Street: City: ZIP. Various Grand Terrace 92313 Owner Name(optional): Total Project/Program Units: # 2 Restricted Units: # 0 Unrestricted Units: # 2 For proiects/moarams with no RDA assistance do not complete any of below or any of HCD 132 D6 Only complete HCD D7 Was this a federally assisted multi-family rental project[Gov't Code Section 65863.10(a)(3)]?❑YES ❑ NO Number of units occupied by ineligible households(e.g. ineligible income/#of residents In unit)at FY end # Number of bedrooms occupied by ineligible persons(e.g. ineligible income/#of residents in unit)at FY end # Number of units restricted for special needs: (number must not exceed"Total Project Units') # Number of units restricted that are serving one or more Special Needs: # ❑Check, if data not available (Note: A unit may serve multiple "Special Needs"below. Sum of all the below can exceed the "Number of Units"above) # DISABLED(Mental) # FARMWORKER(Permanent) # TRANSITIONAL HOUSING # DISABLED(Physical) # FEMALE HEAD OF HOUSHOLD # ELDERLY # FARMWORKER(Migrant) # LARGE FAMILY # EMERGENCY SHELTERS (4 or more Bedrooms) (allowable use only with"Other Housing Units Provided-Without LMIHF"Sch-D6 Affordability and/or S ecial Need Use Restriction Term enter da /month/ ear using digits,e.g.07/01/2002 :. Replacement Housing Units Inclusionary Housing Units Other Housin Units Provided With LMIHF Without LMIHF Restriction Start Date Restriction End Date Perpetuity Funding Sources: Redevelopment Funds: $ Federal Funds $ State Funds: $ Other Local Funds: $ Private Funds: $ Owner's Equity: $ TCAC/Federal Award: $ TCAC/State Award: $ Total Development/Purchase Cost: $ Check all appropriate form(s) below that will be used to identify all of this Project's/Program's Units: ❑ Replacement Housing Units Inclusionary Units: Other Housing Units Provided: (Sch HCD-D2) ❑ Inside Project Area (Sch HCD-D3) ❑With LMIHF (Sch HCD-D5) ❑ Outside Project Area (Sch HCD-D4) ❑Without LMIHF (Sch HCD-D6) ® No Agency Assistance (Sch HCD-D7) California Redevelopment Agencies-Fiscal Year 2007-2008 HCD-D1 ',ch DI (7.'1:08) 4C SCHEDULE HCD-D7 HOUSING UNITS PROVIDED (NO AGENCY ASSISTANCE) (units not claimed on Schedule D-2,3,4,5,6) Agency: CRA of the City of Grand Terrace Redevelopment Project Area Name, or"Outside": Grand Terrace Redevelopment Proiect Area Housing Project Name: ;VOTE: On this form,only report UNITS NOT REPORTED on HCD-D2 through HCD-D6 for projecdprogram units that have not received any agency assistance. Agency assistance includes either financial assistance(LMIHF or other agency funds)or nonfinancial assistance(design,planning,etc.)provided by agency staff. in some cases,of the total units reported on HCD D1,a portion-of units in the same projecdprogram may be agency assisted(reported on HCD-D2 through HCD-D6) whereas other units may be unassisted by the agency(reported on HCD-D7). i The intent of this form is to: (1)reconcile any difference between total projecdprogram units reported on HCD-DI compared �- to the sum of all the project's/program's touts reported on HCD-D2 through HCD-D6,and(2)account for other(nonassisted) housing units provided inside a Proiect area that increases the agency's inclusionary obligation. Reporting nonagencv assisted proiects outside a Proiect area is optional if units do not make-up any part of total units reported on HCD Dl. HCD-D7 Reporting Examples Example 1(reporting partial units): A new 100 unit project was built(reported on HCD-D1,Inside or Outside a project area). Fifty(50)units received agency assistance 130 affordable LMIHF units(reported on either HCD-D2,D3,D4,or D5)and 20 above moderate units were funded with other agency funds(reported on HCD-D6)j. The remaining 50(privately financed and developed market-rate units)must be reported on HCD-D7 to make up the difference between 100 reported on DI and 50 reported on D2-D6). Example 2(reporting all units): Inside a project area a condemned,historic property was substantially rehabilitated(muld- family or single fdmily),funded by tax credits and other private financing without any agency assistance. Check whether Inside or Outside Project Area in completing applicable information below: ® INSIDE Project Area Enter the number for each unit type.for each applicable activity: ACTIVITY: UNIT TYPE: VLOW LOW MOD AMOD TOTAL New Construction Units: 2 2 Substantial Rehabilitation Units: Total Units: 2 2 if agency did not assist anv Dart of Droiect Various �IBUILD�INGPIE� identify Building Permit Number and Date: BUILDING PERMIT NUMBER RMIT DATE ❑ OUTSIDE Project Area Enter the number for each unit type for each applicable activity: ACTIVITY: UNIT TYPE: VLOW LOW MOD AMOD TOTAL New Construction Units: Substantial Rehabilitation Units: Total Units: If agency did not assist any Dart of Proiect identify Building Permit Number and Date: BUILDING PERMIT NUMBER BUILDING PERMIT DATE Check all appropriate form(s) listed below that will be used to identify remaining Project Units to be reported: ❑ Replacement Housing Units Inclusionary Units: Other Housing Units Provided: (Sch HCD-D2) ❑ Inside Project Area (Sch HCD-D3) [I With LMIHF (Sch HCD-135) ❑Outside Project Area (Sch HCD-D4) []Without LMIHF (Sch HCD-D6) l aliliornia Redevelopment -%Lencies-Fiscal Year 2007-1-008 HCD-D7 lich D'(7 1 08) Al SCHEDULE HCD-E CALCULATION OF INCREASE IN AGENCY'S INCLUSIONARY OBLIGATION BASED ON SPECIFIED HOUSING ACTIVITY DURING THE REPORTING YEAR Agency: CRA of the City of Grand Terrace Name of Project or Area (if applicable, list"Outside" or"Summary": Summary Complete this form to report activity separately by project or area or to summarize activity for the year. Report all new construction and/or substantial rehabilitation units from Forms D2 through D7 that were: (a) developed'by the agency and/or(b) developed only in a project area by a nonagency person or entity. PART I ]H&SC Section 33413(b)(1)] AGENCY DEVELOPED UNITS DURING THE REPORTING YEAR BOTH INSIDE AND OUTSIDE OF A PROJECT AREA 1. New Units Developed by the A 2. Substantially Rehabilitated Units Developed by the Agency 3. Subtotal - Baseline of Agency Developed Units (add lines 1 &2) 4. Subtotal of Increased Inclusionary Obligation(Line 3-x 30%) (see Notes I and 2 below) 5. VeD-Low Inclusionary Obligation Increase Units(Line 4 x 50%) PART II ]H&SC Section 33413(b)(2)] NONAGENCY DEVELOPED UNITS DURING THE REPORTING YEAR ONLY INSIDE A PROJECT AREA 6. New Units Developed by Any Nonagency Person or Entity 2 7. Substantially Rehabilitated Units Developed by Any Nonagency Person or Entity 0 8. Subtotal - Baseline of Nonagency Developed Units (add lines 6& 7) 2 9. Subtotal of Increased Inclusionary Obligation(Line 8 x 15%) (see Notes 1 and 2 below) 10. Very-Low Inclusionary Obligation Increase(Line 9 x 40%) 0 PART III REPORTING YEAR TOTALS 11. Total Increase in Inclusionary Obligation(add lines 4 and 9) 0 12. Ve , -Low Inclusionary Obligation Increase(add line 5 and 10) (Line 12 is a subset of Line I1) 0 NOTES: 1. Section 33413(b)(1), (2), and(4) require agencies to ensure that applicable percentages (30% or 15%) o all(market-rate and affordable) "new and substantially rehabilitated dwelling units"are made available at affordable housing cost within 10 year planning periods. Market-rate units: units not assisted with low-mod funds and jurisdiction does not control affordability restrictions. Affordable units: units generally restricted for the longest feasible time beyond the redevelopment plan's land use controls and jurisdiction controls affordability restrictions. Agency developed units: market-rate units can not exceed 70 percent and affordable units must be at least 30 percent; however, all units assisted with low-mod funds must be affordable. Nonagency developed(proiect area) units: market-rate units can not exceed 85 percent and affordable units must be at least IS percent. 2. Production requirements may be met on a project-by-project basis or in aggregate within each 10 year planning period. The percentage of affordable units relative to total units required within each 10 year planning period may be calculated as follows: AFFORDABLE units= Market-rate x(.30 or.I S) TO units = Market-rate orAffordable (.70 or.85) (.70 or.85) (.30 or.15) California Redevelopment Agencies-Fiscal Year 2007-2008 HCD-E 1,61 F.-I (7,01 08) a• ' Check Registe('---dated January 13, 2009 vchlist Voucher List Page: 1 12/04/2008 9:47:30AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62660 12/1/2008 005584 PETTY CASH 12012008 Reimburse Petty Cash 10-010-01-00 350.22 23-010-01-00 14808 34-010-01-00 21.54 Petty Cash 12/1r OVERAGE 10-190-209-000-000 -1.31 Total : 518.53 1 Vouchers for bank code : bofa Bank total : 518.53 1 Vouchers in this report Total vouchers : 518.53 Page: 1 COUNCIL AGENDA ITEM NO. � vchlist Voucher List Page: 1 12/16/2008 2:08:54PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62723 12/11/2008 010164 GREAT-WEST NOVEMBER Nov Employee Loan Payments 10-022-64-00 1,326.22 Total : 1,326.22 62724 12/11/2008 010418 AGUDO, ANGEL 12092008 Birthday Bonus 10-180-110-000-000 5000 Total : 50.00 62725 12/11/2008 010144 CRUZ, MICHAEL 12112008 Birthday Bonus 10-180-110-000-000 5000 Total : 50.00 62726 12/11/2008 004785 MULLINS, MICHAEL 12172008 Birthday Bonus 10-180-110-000-000 50.00 Total : 50.00 62727 12/11/2008 010037 TORRES, GREGORY W. 12282008 Birthday Bonus 10-180-110-000-000 50.00 Total : 50.00 62728 12/11/2008 007010 TOTH, CATHERINE 12292008 Birthday Bonus 10-440-110-000-000 50.00 Total : 50.00 62729 12/11/2008 010842 WILLIAMS, ALLAN S. 12312008 Birthday Bonus 10-370-110-000-000 50.00 Total : 50.00 62730 12/12/2008 010164 GREAT-WEST NOVEMBER November Deferred Comp Cont. 10-022-63-00 6,386.27 Total : 6,386.27 62731 12/23/2008 010019 5 POINT AUTO SERVICE 13547 Smog Inspection/Oil Maint-F-250 10-180-272-000-000 8953 13548 Smog Inspection -Chevy Truck 10-180-272-000-000 63.20 Page: 1 vchlist : ..zher List - Page: 2 12/16/2008 2:08:54PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62731 12/23/2008 010019 5 POINT AUTO SERVICE (Continued) Total : 152.73 62732 12/23/2008 001072 ADT SECURITY SERVICES 84198624 C. CARE MONITORING#01300119814767 10-440-247-000-000 375.00 Total : 375.00 62733 12/23/2008 001145 AMATEUR ELECTRONIC SUPPLY 2051862-01 CERT RADIO &ANTENNA 10-808-221-000-000 175.97 Total : 175.97 62734 12/23/2008 001391 BERRY, STEVE 0223C Dinner Meeting Reimbursement 10-180-270-000-000 109.59 07952C Fuel Reimbursement 10-180-272-000-000 27.23 Total : 136.82 62735 12/23/2008 010968 BUCK CONSULTANTS LLC 2010752 Final GASB45 Reporting 10-140-250-000-000 1,135.42 Total : 1,135.42 62736 12/23/2008 001713 CA. DEPT. OF TRANSPORTATION 182960 October 1-215 Signal Maint. 16-510-238-000-000 366.61 Total : 366.61 62737 12/23/2008 010102 CALIF. ASSOC OF CODE ENFORCE. 423482 2009 Membership Dues 34-800-265-000-000 75.00 Total : 75.00 62738 12/23/2008 001740 CDW GOVERNMENT INC MGX2025 Infocus X15 XGA 2000 Lumen 23-200-14-00 552.40 Total : 552.40 62739 12/23/2008 010953 CHAMPION FIRE ELECTRIC INC 16102 INSTALL C. HALL FIRE ALARM SYSTEM 10-180-247-000-000 510.00 Total : 610.00 62740 12/23/2008 010147 CORTES, BEA DECEMBER December Council Stipend Page: 2 vchlist Voucher List Page: 3 12/16/2008 2:08:54PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62740 12/23/2008 010147 CORTES, BEA (Continued) 32-200-120-000-000 150.00 10-110-120-000-000 250.00 10-110-273-000-000 200.00 Total : 600.00 62741 12/23/2008 001907 COSTCO#478 2205 C. CARE SUPPLIES 10-440-228-000-000 225.29 10-440-220-000-000 75.09 Total : 300.38 62742 12/23/2008 010506 COURTSHIP STORIES 93 Blue Mtn Outlook Articles 10-180-255-000-000 35000 Total : 350.00 62743 12/23/2008 001930 DAILY JOURNAL CORPORATION B1469096 FY 2008/09 LEGAL ADVERTISING 10-125-230-000-000 255.42 B1473462 FY 2008/09 LEGAL ADVERTISING 10-125-230-000-000 11088 B1474730 PUBLIC HRG PUBLICATIONS 10-370-230-000-000 186.12 Total : 552.42 62744 12/23/2008 010711 DANKA FINANCIAL SERVICES 68508710 FY 08/09 TOSHIBA COPIER LEASE- 10-172-246-000-000 63.24 10-175-246-000-000 31.62 34-400-246-000-000 63.24 Total : 158.10 62745 12/23/2008 001950 DATA QUICK B1-1396612 November Subscription 21-572-246-000-000 4317 34-800-220-000-000 4317 10-380-250-000-000 44.16 - Total : 130.50 62746 12/23/2008 003210 DEPT 32-2500233683 002485/401495( MAINT SUPPLIES 10-180-246-000=000 21.54 Page: 3 1 ) vchlist V wUcher List Page: 4 12/16/2008 2:08:54PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62746 12/23/2008 003210 DEPT 32-2500233683 (Continued) 004787/201526,e MAINT SUPPLIES 10-450-245-000-000 48.55 008506/803502; MAINT SUPPLIES 10-180-218-000-000 21.57 10-450-245-000-000 103.41 008984/802599i MAINT SUPPLIES 10-450-245-000-000 41.94 0100211631176E Propane Tank Exchange 10-190-220-000-000 43.14 0111001501757E MAINT SUPPLIES 10-180-218-000-000 21.52 012857/4026701 MAINT SUPPLIES 10-450-245-000-000 82.88 015417/102718E MAINT SUPPLIES 10-180-218-000-000 65.30 017192/24441 MAINT SUPPLIES 10-180-245-000-000 69.31 Total : 519.16 62747 12/23/2008 002239 EDEN SYSTEMS 141063 2009 Inforum Gold Support Svcs 10-140-246-000-000 14,997.96 Total : 14,997.96 62748 12/23/2008 010537 EXECUTIVE SERVICES 3088 BUILDING CLEANING SERVICES 10-180-255-000-000 1,125.00 10-172-246-000-000 175.00 3134 November Janitorial Supplies 10-180-255-000-000 286.71 Total : 1,586.71 62749 12/23/2008 002301 FEDEX 901418547 Overnight Delivery Charges 10-120-210-000-000 65.46 10-175-210-000-000 50.25 Total : 115.71 62750 12/23/2008 002450 FERRE', MARYETTA DECEMBER December Council Stipend Page: 4 vchlist Voucher List Page: 5 12/16/2008 2:08:54PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62750 12/23/2008 002450 FERRE', MARYETTA (Continued) Total : 400.00 62751 12/23/2008 002727 FREEMAN COMPANY, J R 401480-0 OFFICE SUPPLIES 10-125-210-000-000 12.84 401481-0 Fax Machine/Printer Toner 10-190-210-000-000 565.11 Total : 577.95 62752 12/23/2008 002740 FRUIT GROWERS SUPPLY 90206735 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 24 `4 90208684 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 24.24 Total : 48.48 62753 12/23/2008 002901 G T. AREA CHAMBER OF COMMERCE 5352-Lunch Nov Chamber Lunch-Berry,Garcia,Powers 10-120-270-000-000 800 10-110-270-000-000 8.00 10-370-270-000-000 8.00 5386-AD JOINT NEWSLETTER CONTRIBUTION 10-125-213-000-000 870.00 Total : 894.00 62754 12/23/2008 002795 GARCIA, LEE ANN 09272008 League of Ca. Cities Mileage Reimb. 10-110-273-000-000 7340 DECEMBER December Council Stipend 32-200-120-000-000 150.00 10-110-120-000-000 75.09 10-110-273-000-000 20000 Total : 498.49 62755 12/23/2008 010425 GOLDEN TIGER MARTIAL ARTS 12012008 December Martial Arts Dues 10-430-27 206.50 Total : 206.50 Page: 5 vchlist Lcher List �` Page: 6 12/16/2008 2:08:54PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62756 12/23/2008 010181 GOPHER PATROL 169419 GOPHER CONTROL SERVICES 10-450-245-000-000 465.00 Total : 465.00 62757 12/23/2008 003152 HARPER & BURNS LLPN NOVEMBER 20i November Legal Services 10-160-250-000-000 17,484.70 Total : 17,484.70 62758 12/23/2008 010632 HIGH TECH SECURITY SYSTEMS 85014 SECURITY CAMERA MAINT AGREEMENT 10-180-246-000-000 20.00 10-450-246-000-000 6000 Total : 80.00 62759 12/23/2008 003213 HONEYWELL ACS SERVICE 3417631 HVAC MAINT SERVICE AGREEMENT 10-180-257-000-000 5,498.75 Total : 5,498.75 62760 12/23/2008 003224 HYDRO-SCAPE PRODUCTS INC 05731816-00 LANDSCAPE/MAINT SUPPLIES 10-450-245-000-000 169.75 05737082-00 LANDSCAPE/MAINT SUPPLIES 10-450-245-000-000 37.70 Total : 207.45 62761 12/23/2008 003490 INMARK/VICTOR 108284 Councilmember 10-110-220-000-000 40.94 Total : 40.94 62762 12/23/2008 003850 JANI-KING LAX12080042 C. CARE DAILY CLEANING & CARPET CLEANING 10-440-244-000-000 975.00 Total : 975.00 62763 12/23/2008 010773 KELLAR SWEEPING INC 4303 FY 08/09 STREET SWEEPING- 16-900-254-000-000 4,200 00 Total : 4,200.00 62764 12/23/2008 010975 LOMA LINDA CHAMBER OF COMMERCE 1118 State of Community Luncheon 10-180-270-000-000 5000 Page- 6 vchlist Voucher List Page: 7 12/16/2008 2:08:54PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62764 12/23/2008 010975 LOMA LINDA CHAMBER OF COMMERCE (Continued) Total : 50.00 62765 12/23/2008 010690 LSA ASSOCIATES INC 90289F BARTON SQUARE ENVIRON. CONSULTING SRV: 32-600-217-000-000 3,830 18 Total : 3,830.18 62766 12/23/2008 010690 LSA ASSOCIATES INC. 90288F TOWN SQUARE EIR 32-600-212-000-000 917.50 Total : 917.50 62767 12/23/2008 006780 MESA, BRENDA 12032008 Law/Election Seminar Pkg Reimb. 10-125-270-000-000 2400 Total : 24.00 62768 12/23/2008 010446 MILLER, JIM DECEMBER December Council Stipend 32-200-120-000-000 15000 10-110-120-000-000 250.00 10-110-273-000-000 200.00 Total : 600.00 62769 12/23/2008 010546 MPOWER COMMUNICATIONS 387767-DEC Dec Phone Line Maint. 10-440-235-000-000 28684 10-805-235-000-000 32.25 10-450-235-000-000 59.76 387798-DEC Dec Phone Line Maint. 10-190-235-000-000 980.81 10-380-235-000-000 200.00 10-808-235-000-000 76.23 Total : 1,635.89 62770 12/23/2008 005586 PETTY CASH 12152008 Petty Cash Replenishment 10-440-221-000-000 42.37 10-440-223-000-000 11445 10-440-228-000-000 83.20 Total : 240.02 62771 12/23/2008 010976 POWERS, JOYCE 12102008 Community Redev Luncheon Reimb. 10-370-220-000-000 38.79 Page: 7 vchlist voucher List Page: 8 12/16/2008 2:08:54PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62771 12/23/2008 010976 POWERS, JOYCE (Continued) Total : 38.79 62772 12/23/2008 010657 PROGRESSIVE SOLUTIONS 35906 Business License Renewal supplies 10-140-210-000-000 34702 Total : 347.02 62773 12/23/2008 005688 PROTECTION ONE 31891344 12/30 ALARM MONITORING 10-180-247-000-000 11774 Total : 117.74 62774 12/23/2008 010420 RDO EQUIPMENT CO P81855 Cap Screws - 10-450-246-000-000 6.43 P81868 Cap Screws 10-450-246-000-000 8.79 P82144 Blade (3) purchase 10-180-218-000-000 103.18 Total : 118.40 62775 12/23/2008 006070 REDLANDS PLUMBING/HEATING 18703 PLUMBING SUPPLIES 10-180-245-000-000 440.39 Total : 440.39 62776 12/23/2008 010171 REPUBLIC ELECTRIC 1108111 SIGNAL MAINT& DAMAGE REPAIR 16-510-255-000-000 666.62 1108112 SIGNAL MAINT& DAMAGE REPAIR 16-510-255-000-000 376.40 Total : 1,043.02 62777 12/23/2008 006341 ROSENOW SPEVACEK GROUP INC 0022048 CONSULTING SERVICES FY 2007-08 - 32-370-250-000-000 370.00 0022049 November 2008 Tax Increment 34-400-251-000-000 1,825.00 Total : 2,195.00 62778 12/23/2008 006557 S B. COUNTY DEPT PUBLIC WORKS FC174/08 4th Qtr Flood Ctrl District Fees 12-903-701-000-000 2,959.00 Total : 2,959.00 Page: 8 vchlist Voucher List Page: 9 12/16/2008 2:08:54PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62779 12/23/2008 006531 S B. COUNTY SHERIFF 8734 FY 08/09 CONTRACT LAW ENF. SERVICES 10-410-255-000-000 4,307.04 10-410-256-000-000 130,679.17 14-411-256-000-000 24,181 79 Total : 159,168.00 62780 12/23/2008 006435 SAN BERNARDINO, CITY OF 3847 ANIMAL SHELTER SERVICES 10-190-256-000-000 51500 Total : 515.00 62781 12/23/2008 010664 SHELL FLEET MANAGEMENT 8000209687812 Service Vehicle Fuel Charges 10-180-272-000-000 375.01 34-800-272-000-000 43.00 Total : 418.01 62782 12/23/2008 006720 SO CA.EDISON COMPANY 12032008 November Utility Usage 15-500-601-000-000 28.95 10-450-238-000-000 81.54 10-440-238-000-000 785.78 16-510-238-000-000 5,447.61 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 Total : 6,493.28 62783 12/23/2008 006730 SO.CA.GAS COMPANY 12042008 Nov Utility/CNG Usage 10-190-238-000-000 206.53 10-440-238-000-000 35.06 10-180-272-000-000 31 46 10-440-272-000-000 1049 34-800-272-000-000 1048 Total : 294.02 62784 12/23/2008 010974 STANCKIEWITZ, WALT DECEMBER December Council Stipend 32-200-120-000-000 15000 10-110-120-000-000 25000 10-110-273-000-000 20000 Page 9 I � ' vchlist Vvucher List Page: 10 12/16/2008 2:08:54PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62784 12/23/2008 010974 STANCKIEWITZ, WALT (Continued) Total : 600.00 62785 12/23/2008 006775 STANDARD CHAIR OF GARDNER INV142540 Lamp for D. Buchanan 10-110-220-000-000 27200 Total : 272.00 62786 12/23/2008 006898 SYSCO FOOD SERVICES OF L.A. 812030678 C CARE FOOD & SUPPLIES 10-440-220-000-000 486.70 812100776 C. CARE FOOD & SUPPLIES 10-440-220-000-000 5802 812100777 C. CARE FOOD & SUPPLIES 10-440-220-000-000 679.33 Total : 1,224.05 62787 12/23/2008 010590 TERRA LOMA REAL ESTATE October October Prop Mngmt Fees 32-600-05 96.00 Total : 96.00 62788 12/23/2008 007034 TRANSPORTATION ENGINEERING 860 October Consulting Services 10-370-255-000-000 3,656.40 Total : 3,656.40 62789 12/23/2008 010775 TROPHY HOUSE 6051 Plaque for S. Berry 10-110-220-000-000 7774 Total : 77.74 62790 12/23/2008 007539 VALLEY TIRE COMPANY 87757 Service Vehicle Tire Replacement 10-180-272-000-000 810.36 Total : 810.36 62791 12/23/2008 007843 WEST COAST ARBORISTS INC 56127 TREE SERVICES 16-900-260-000-000 482.00 Total : 482.00 62792 12/23/2008 007880 WEST GROUP 817185305 CA CODE UPDATES FY 08/09 10-125-250-000-000 305.74 Total : 305.74 Page: 10 vchlist Voucher List Page: 11 12/16/2008 2:08:54PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62793 12/23/2008 007854 WESTERN EXTERMINATORS CO 394768 PEST CONTROL 10-180-245-000-000 12500 10-440-245-000-000 52.00 34-400-246-000-000 33.00 Total : 210.00 62794 12/23/2008 007920 WILLDAN 062-10027 PROFESSIONAL SERVICES 10-172-250-000-000 3,127.50 Total : 3,127.50 62795 12/23/2008 010864 WIRZ, MATT 12102008 Mileage Reimbursement 10-180-270-000-000 56.62 Total : 56.62 62796 12/23/2008 007984 YOSEMITE WATERS 20928211 BOTTLED WATER SERVICE 10-190-238-000-000 87.18 10-440-238-000-000 8755 10-805-238-000-000 1365 Total : 188.38 12/15/2008 007400 U. S. BANK TRUST N.A. DECEMBER '97 COP MONTHLY LEASE PAYMENT 33-300-206-000-000 22,563.56 Total : 22,563.56 75 Vouchers for bank code : bofa Bank total : 277,496.25 75 Vouchers in this report Total vouchers : 277,496.25 I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. za�' J Bernie Simon, Finance Director Page. 11 City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 Street Fund 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN 12 Storm Drain Fund 125 CITY CLERK 140 RETIREMENT 13 Park Fund 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 Air Quality Improvement Fund 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 Traffic Safety Fund/TDA Fund 180 COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 Waste Water Disposal Fund 370 COMMUNITY&ECONOMIC DEV 235 COMMUNICATI.ONS 26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES 44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS& LEASES 46 Street Improvement Projects 430 RECREATION SERVICES 245-246 MAINT BLDG GRNDS EQUIPMNT 47 Barton Rd. Bridge Project 440 CHILDCARE 250-251 PROFESSIONAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE&SURETY BONDS 34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS& DUES 802 CRIME PREVENTION UNIT 268 TRAINING 804 HISTORICAL&CULTURAL COMM. 270 TRAVEUCONFERENCES/MTGS 805 SENIOR CITIZENS PROGRAM 272 FUEL&VEHICLE MAINTENANCE 807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT 808 EMERGENCY OPERATIONS PROG. 33-300 DEBT SERVICE 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES& EQUIPMENT vchlist Voucher List Page: 1 01/07/2009 12:09:23PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62797 12/16/2008 006772 STANDARD INSURANCE COMPANY Dec1605131700 DEC. EMPLOYEE DENTAL INS 10-022-61-00 1,248.68 Total : 1,248.68 62798 12/16/2008 010737 WESTERN DENTAL SERVICES INC. Dec. Grp 00248, DEC. EMPLOYEE DENTAL INSURANCE 10-022-61-00 55.75 Total : 55.75 62799 12/16/2008 006772 STANDARD INSURANCE COMPANY Dec 00607869 0 DEC. EMPLOYEE LIFE/DISABILITY INS 10-120-142-000-000 20.85 10-125-142-000-000 13.90 10-140-142-000-000 20.85 10-172-142-000-000 3.13 10-175-142-000-000 2.09 10-180-142-000-000 30.71 10-370-142-000-000 17.84 10-380-142-000-000 6.95 10-440-142-000-000 54.35 10-450-142-000-000 10.43 21-572-142-000-000 9.18 32-370-142-000-bob 4.37 34-400-142-000-000 1052 10-185-142-000-000 6.95 10-022-66-00 1,284.30 34-800-142-000-000 9.73 Total : 1,506.15 62800 12/16/2008 010764 SAFEGUARD DENTAL&VISION 2267441 DEC. EMPLOYEE DENTAL/VISION INS 10-022-61-00 39081 Total : 390.81 62801 12/16/2008 004587 MANAGED HEALTH NETWORK 3200001548 DEC EMPLOYEE INSURANCE Page- 1 1 / f � I vchlist Voucher List Page: 2 01/07/2009 12:09:23PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62801 12/16/2008 004587 MANAGED HEALTH NETWORK (Continued) 10-380-142-000-000 6.40 10-440-142-000-000 147.20 10-450-142-000-000 960 21-572-142-000-000 9.60 32-370-142-000-000 4.48 34-400-142-000-000 9.92 34-800-142-000-000 8.96 10-185-142-000-000 6.40 10-120-142-000-000 19.20 10-125-142-000-000 12.80 10-140-142-000-000 19.20 10-172-142-000-000 2.88 10-175-142-000-000 1.92 10-180-142-000-000 2944 10-370-142-000-000 19.20 Total : 307.20 62802 12/17/2008 010977 RAY'S CABINET SHOP 121708 Deposit for Cabinet work 10-180-245-000-000 343.11 Total : 343.11 62803 12/23/2008 010885 BROESKE ARCHITECTS &ASSOC 08-284 Reimb Exp./Addl Work as authorized 10-190-723-000-000 1,849.50 Total : 1,849.50 62804 12/23/2008 005702 PUBLIC EMPLOYEES' RETIREMENT PRend1212200f Contribution for PRend12122008 10-022-62-00 22,109.76 Total : 22,109.76 62805 12/29/2008 001206 ARROWHEAD CREDIT UNION OCT-NOV Oct-Nov City Visa Charges Page: 2 vchlist Voucher List Page: 3 01/07/2009 12:09:23PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62805 12/29/2008 001206 ARROWHEAD CREDIT UNION (Continued) 10-110-210-000-000 220.00 10-120-210-000-000 114.50 10-110-270-000-000 176.00 10-120-270-000-000 129.00 10-180-218-000-000 170.94 10-180-268-000-000 98000 10-180-270-000-000 96.89 10-190-220-000-000 310.39 10-190-251-000-000 134.78 10-410-701-000-000 630.38 10-440-223-000-000 135.87 10-450-246-000-000 52.24 23-200-50-00 41832 Total : 3,569.31 62806 1/5/2009 010848 MOTA RAMIREZ, MAGALI 010809 BIRTHDAY BONUS 10-440-110-000-000 50.00 Total : 50.00 62807 1/5/2009 010757 QUIROZ, JULIE 011109 Birthday Bonus 10-440-110-000-000 50.00 Total : 50.00 62808 1/5/2009 010847 PETERSON, GLENWOOD L. 012909 Birthday Bonus 17-910-110-000-000 50.00 Total : 50.00 62809 1/7/2009 010258 GMAC PAYMENT PROCESSING CENTER 024910315936-, '07 TAHOE LEASE 10-120-273-000-000 554.07 Total : 554.07 62810 1/7/2009 010290 KAISER PERMANENTE 00-0005559630- COUNCIL MEDICAL-GARCIA 10-110-120-000-000 182.21 10-110-142-000-000 422.79 Total : 605.00 62811 1/8/2009 010704 JOHNSON & SEDLACK 01082009 Legal Settlement Page: 3 vchlist voucher List Page: 4 01/07/2009 12:09:23PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62811 1/8/2009 010704 JOHNSON & SEDLACK (Continued) 34-021-00-00 74,00000 Total : 74,000.00 62812 1/13/2009 001213 AT&T 9098247013793 December child care dsl charges 10-440-245-000-000 7446 Total : 74.46 62813 1/13/2009 010293 AVAYA, INC 2728192235 PHONENOICEMAIL SYSTEM MAINT 10-190-246-000-000 183.46 Total : 183.46 62814 1/13/2009 010885 BROESKE ARCHITECTS &ASSOC 08295 Construction Documents 10-190-723-000-000 1,738.75 08-302 Reimburseable Expenses 10-190-723-000-000 568.94 Total : 2,307.69 62815 1/13/2009 001713 CA. DEPT OF TRANSPORTATION 183257 Nov 1-215 on/off ramp maintenance 16-510-238-000-000 174.68 Total : 174.68 62816 1/13/2009 001705 CA. STATE DEPT. OF JUSTICE 711936 FINGERPRINT SRVS & BKGROUND CHECKS 10-190-226-000-000 32.00 Total : 32.00 62817 1/13/2009 010953 CHAMPION FIRE ELECTRIC INC. 16056 Payment for change order#16056 10-180-247-000-000 6,034.06 Total : 6,034.06 62818 1/13/2009 010218 CHEVRON &TEXACO CARD SERVICES 15779096 Dec Maint vehicle fuel charges 10-180-272-000-000 22942 Total : 229.42 62819 1/13/2009 001840 CITY OF COLTON 000872 ANIMAL CONTROL CODE ENF. SRVS 10-190-256-000-000 3,629.00 Total : 3,629.00 Page: 4 vchlist Voucher List Page: 5 01/07/2009 12:09:23PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62820 1/13/2009 010866 CIVIC PLUS 63128 WEBSITE MAINT FEE 10-125-250-000-000 615.00 Total : 615.00 62821 1/13/2009 001907 COSTCO#478 2206 C. CARE SUPPLIES 10-440-228-000-000 128.00 10-440-220-000-000 42.67 Total : 170.67 62822 1/13/2009 001907 COSTCO#478 2009-Renewal 2009 Renwal#:111782338723 10-190-265-000-000 6000 10-440-228-000-000 90.00 Total : 150.00 62823 1/13/2009 001937 DANKA OFFICE IMAGING COMPANY 706373288 DIGITAL ADVANTAGE BASE CHARGE 10-172-246-000-000 30.00 10-175-246-000-000 1500 34-400-246-000-000 30.00 Total : 75.00 62824 1/13/2009 003210 DEPT 32-2500233683 005624/002284E MAINT SUPPLIES 10-180-218-000-000 47.43 016078/002007( MAINT SUPPLIES 10-180-218-000-000 96.99 016713/001003E MAINT SUPPLIES 10-180-245-000-000 7144 022734/702114( MAINT SUPPLIES 10-450-245-000-000 1506 029092/7070901 MAINT SUPPLIES 10-180-218-000-000 59.16 10-450-246-000-000 13.49 Total : 303.57 62825 1/13/2009 002082 DISCOUNT SCHOOL SUPPLIES D09826500101 INFANT ROOM SUPPLIES 10-440-219-000-000 1,666.32 10-440-219-000-000 112.30 `, Page: 5 I I vchlist Voucher List Page: 6 01/07/2009 12:09:23PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62825 1/13/2009 002082 DISCOUNT SCHOOL SUPPLIES (Continued) Total : 1,778.62 62826 1/13/2009 002165 DRUG ALTERNATIVE PROGRAM 7392 WEED CONTROL AT PARKS 10-450-245-000-000 500.00 Total : 500.00 62827 1/13/2009 002727 FREEMAN COMPANY, J R 402636-0 OFFICE SUPPLIES 10-125-210-000-000 87.26 402734-0 Wrong Item Recevied-calendars 10-125-210-000-000 -24.28 402735-0 OFFICE SUPPLIES 10-125-210-000-000 13.52 Total : 76.50 62828 1/13/2009 002740 FRUIT GROWERS SUPPLY 90209381 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 24.11 90219621 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 22.52 90224732 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 46.11 Total : 92.74 62829 1/13/2009 010425 GOLDEN TIGER MARTIAL ARTS 120108-2 December martial arts classes 10-430-27 262.50 Total : 262.50 62830 1/13/2009 002930 GRAINGER 9803426262 1XUR3 EXTENSION CORDS 50' 10/3 10-808-245-000-000 173.70 10-808-245-000-000 13.47 Total : 187.17 62831 1/13/2009 010039 GREER OWENS, BARRIE 4TH QTR 2008 4th Quarter 2008 medical reimbursement 10-180-139-000-000 235.70 Total : 235.70 62832 1/13/2009 010752 GST INC. J01313768 Printer Toner for Code Eng/Comm Svcs Page: 6 vchlist Voucher List Page: 7 01/07/2009 12:09:23PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62832 1/13/2009 010752 GST INC. (Continued) 34-800-210-000-000 380.75 10-185-210-000-000 38078 10-180-210-000-000 143.95 Total : 905.48 62833 1/13/2009 003213 HONEYWELL ACS SERVICE 929754 HVAC MAINT SERVICE AGREEMENT 10-180-257-000-000 1,267.18 Total : 1,267.18 62834 1/13/2009 003224 HYDRO-SCAPE PRODUCTS INC 05764633-00 LANDSCAPE/MAINT SUPPLIES 10-450-245-000-000 6418 05764811-00 LANDSCAPE/MAINT SUPPLIES 10-450-245-000-000 9481 Total : 158.99 62835 1/13/2009 003490 INMARK/VICTOR 108472 Identification Strip-W. Stanckiewitz 10-120-210-000-000 11.14 Total : 11.14 62836 1/13/2009 003850 JANI-KING LAX01090042 C. CARE DAILY CLEANING & CARPET CLEANING 10-440-244-000-000 975.00 Total : 975.00 62837 1/13/2009 010773 KELLAR SWEEPING INC. 4345 FY 08/09 STREET SWEEPING- 16-900-254-000-000 3,150.00 Total : 3,150.00 62838 1/13/2009 004320 LAWNMOWER CENTER 6466 EQUIPMENT REPAIR 10-450-246-000-000 163.45 6467 EQUIPMENT REPAIR 10-450-246-000-000 124.96 Total : 288.41 62839 1/13/2009 004350 LEAGUE OF CALIFORNIA CITIES, INLANC 11202008 11/20 League Dinner-S. Berry 10-120-270-000-000 40.00 Total : 40.00 Page- 7 I vchlist � ucher List Page: 8 01/07/2009 12:09:23PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62840 1/13/2009 010812 LOWE'S COMMERCIAL SERVICES 14266 MAINT SUPPLIES 10-450-245-000-000 34.34 Total : 34.34 62841 1/13/2009 004670 MIRACLE MILE CAR WASH 626977 VEHICLE MAINT 10-440-272-000-000 3500 Total : 35.00 62842 1/13/2009 010546 MPOWER COMMUNICATIONS 387767-JANUAF January phone line charges 10-440-235-000-000 280.33 10-805-235-000-000 35.18 10-450-235-000-000 62.71 387798-JANUAF January phone line charges 10-190-235-000-000 99961 10-380-235-000-000 200.00 10-808-235-000-000 59.44 Total : 1,637.27 62843 1/13/2009 010980 NATIONAL PEN COMPANY 104996891 Pens-child care fundraiser 23-200-14-00 84.51 Total : 84.51 62844 1/13/2009 005400 OFFICE DEPOT 457324608-001 Misc Office Supplies-City Mngrs dept 10-120-210-000-000 32.42 Total : 32.42 62845 1/13/2009 001456 OFFICE MAX CONTRACT INC. 626722 Misc. Office Supplies-City Mngr's dept 10-120-210-000-000 32.44 721365 Misc. Office Supplies-child care 10-440-210-000-000 18.95 Total : 51.39 62846 1/13/2009 010851 PARADIGM PRESSURE WASHING NOVEMBER FY 08/09 GRAFFITI CLEAN UP 10-180-255-000-000 500.00 Total : 500.00 62847 1/13/2009 010962 POLISHED IMAGE & SUPPLY 044391 Pressure washer maint/repair 10-450-246-000-000 379.47 Page: 8 vchlist Voucher List Page: 9 01/07/2009 12:09:23PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62847 1/13/2009 010962 POLISHED IMAGE &SUPPLY (Continued) Total : 379.47 62848 1/13/2009 005688 PROTECTION ONE 2588440 ALARM MONITORING 10-180-247-000-000 87.00 3020955 ALARM MONITORING 10-172-246-000-000 23.25 10-175-246-000-000 23.25 34-400-246-000-000 46.50 30865992 ALARM MONITORING 10-805-245-000-000 10500 Total : 285.00 62849 1/13/2009 006285 RIVERSIDE HIGHLAND WATER CO 12052008 9/30-12/05/08 H2O Utility Svcs 26-600-239-000-000 313.91 26-601-239-000-000 81.93 34-500-726-000-000 53.38 34-700-709-000-000 980 34-700-710-000-000 980 34-700-767-000-000 980 10-190-238-000-000 571.39 10-440-238-000-000 108.75 10-450-238-000-000 5,774.04 10-805-238-000-000 115.49 Total : 7,048.29 62850 1/13/2009 006310 ROADRUNNER STORAGE 8805 January Storage Fees 10-140-241-000-000 119.00 34-500-726-000-000 13900 Total : 258.00 62851 1/13/2009 010249 ROGERS, ANDERSON, MALODY ET AL 25326 07/08 CITY AND CRA AUDIT 32-200-250-000-000 1,200 00 33-300-250-000-000 1,200.00 34-400-255-000-000 1,200.00 10-140-250-000-000 9,900.00 Total : 13,500.00 Page. 9 s vchlist Voucher List Page: 10 01/07/2009 12:09:23PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 62852 1/13/2009 006335 ROQUET PAVING INC. 1206-08 Sink hole repair-Rollins Park 13-445-706-000-000 3,759.80 Total : 3,759.80 62853 1/13/2009 006504 S.B. FIRE DEPT./HAZ.MATERIAL GT309CC HAZARDOUS WASTE SERVICES 10-190-258-000-000 3,794.25 Total : 3,794.25 62854 1/13/2009 007005 SO CAL LOCKSMITH 6760 Utility cabinet keys 10-180-218-000-000 12.12 Total : 12.12 62855 1/13/2009 006720 SO.CA.EDISON COMPANY 12302008 Nov-Dec Utility Charges 34-400-238-000-000 70.84 10-175-238-000-000 32.20 10-172-238-000-000 2576 16-510-238-000-000 521.93 10-450-238-000-000 1,195.54 10-190-238-000-000 2,184.68 15-500-601-000-000 26.44 10-440-238-000-000 494.58 Total : 4,551.97 62856 1/13/2009 006685 SOFTERWARE INC W8088 EZ Care Full Support Subscription 2009 10-440-246-000-000 360.00 Total : 360.00 62857 1/13/2009 010974 STANCKIEWITZ, WALT 12112008 December one party health insurance 10-120-110-000-000 294.00 JAN 2009 Jan one party health insurance 10-120-110-000-000 32600 Total : 620.00 62858 1/13/2009 006778 STAPLES CREDIT PLAN 26269 Memorex external drive 10-380-701-000-000 43.18 26270 External drive accessories 10-380-701-000-000 154.13 Page. 10 vchlist Voucher List Page: 11 01/07/2009 12:09:23PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62858 1/13/2009 006778 STAPLES CREDIT PLAN (Continued) 8224093001 Code Enforcement dept office supplies 10-185-210-000-000 138.74 8347182001 surge protector/city hall copy paper 10-190-212-000-000 64.83 10-140-210-000-000 2369 8474261001 OFFICE SUPPLIES 10-370-210-000-000 110.69 8607030001 Comm Svs/EOC Misc Office Supplies 10-180-210-000-000 12.67 10-808-210-000-000 5544 10-190-220-000-000 106.94 Total : 710.31 62859 1/13/2009 006898 SYSCO FOOD SERVICES OF L.A. 812170570 C. CARE FOOD & SUPPLIES 10-440-220-000-000 445.13 812301383 C. CARE FOOD & SUPPLIES 10-440-220-000-000 350.93 Total : 796.06 62860 1/13/2009 010981 TEK TIME SYSTEMS, INC. 2032811 Maint/Repair Child Care time clock 10-440-219-000-000 106.16 Total : 106.16 62861 1/13/2009 010934 THE SATELLITE WORKS INC. 3008190022 FY 08/09 MONTHLY ACCESS FEE 10-808-235-000-000 10502 Total : 105.02 62862 1/13/2009 007220 UNDERGROUND SERVICE ALERT 1220080272 DIG ALERT MONTHLY SERVICES 16-900-220-000-000 3450 Total : 34.50 62863 1/13/2009 010038 VERHELLE, JO A. 12112008 Reimb. Refresh ments-Med Ins Enrollment 10-190-220-000-000 90 96 Total : 90.96 62864 1/13/2009 001038 VERIZON WIRELESS-LA 0720362051 Dec wireless charges Page. 11 vchlist voucher List Page: 12 01/07/2009 12:09:23PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 62864 1/13/2009 001038 VERIZON WIRELESS-LA (Continued) 34-400-235-000-000 14968 Total : 149.68 62865 1/13/2009 007843 WEST COAST ARBORISTS INC 56372 TREE SERVICES 16-900-260-000-000 432.00 Total : 432.00 62866 1/13/2009 007880 WEST GROUP 817400084 CA CODE UPDATES FY 08/09 10-125-250-000-000 30574 Total : 305.74 62867 1/13/2009 007938 WIRZ& COMPANY 55671 Stationary for W. Stanckiewitz 10-120-210-000-000 118.53 55713 Street Sweeping schedule flyers 16-900-254-000-000 245.67 55752 Finance Department letterhead 10-140-210-000-000 8081 Total : 445.01 62868 1/13/2009 010684 WTS-IE, C/O LINDA FISHER 1062009 Awards Dinner Attendee-S Berry 10-120-270-000-000 55.00 Total : 55.00 62869 1/13/2009 010819 ZUNIGA, ANNA 4TH QTR 2008 4th Qtr 2008 medical reimbursement 10-440-139-000-000 173.26 Total : 173.26 73 Vouchers for bank code: bofa Bank total : 170,945.31 73 Vouchers in this report Total vouchers : 170,945.31 I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Finance Director Page: 12 City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 Street Fund 120 CITY MANAGER 139 EMPLOYEES'BENEFIT PLAN 12 Storm Drain Fund 125 CITY CLERK 140 RETIREMENT 13 Park Fund 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 Air Quality Improvement Fund 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 Traffic Safety Fund/TDA Fund 180 COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 Waste Water Disposal Fund 370 COMMUNITY&ECONOMIC DEV 235 COMMUNICATIONS 26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES 44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS&LEASES 46 Street Improvement Projects 430 RECREATION SERVICES 245-246 MAINT BLDG GRNDS EQUIPMNT 47 Barton Rd. Bridge Project 440 CHILD CARE 250-251 PROFESSIONAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE&SURETY BONDS 34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS& DUES 802 CRIME PREVENTION UNIT 268 TRAINING 804 HISTORICAL&CULTURAL COMM. 270 TRAVEUCONFERENCES/MTGS 805 SENIOR CITIZENS PROGRAM 272 FUEL&VEHICLE MAINTENANCE 807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT 808 EMERGENCY OPERATIONS PROG. 33-300 DEBT SERVICE 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES& EQUIPMENT 1 CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING-DECEMBER 9,2008 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on December 9, 2008, at 7:30 p.m. J PRESENT: Maryetta Ferre, Mayor Lee Ann Garcia, Mayor Pro Tem Bea Cortes, Councilmember Jim Miller, Councilmember Walt Stanckiewitz, Councilmember Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernard Simon, Finance Director Joyce Powers, Community& Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Lt. Mike Newcombe, San Bernardino County Sheriff's Department John Salvate, San Bernardino County Fire Department ABSENT: Tom Schwab, City Manager The City Council meeting was opened with Invocation by Pastor Pat Bower, Calvary, the Brook Church, followed by the Pledge of Allegiance led by Councilman Dan Buchanan. CONVENE CITY COUNCIL MEETING 1. Special Presentation to Outgoing Council Member Dan Buchanan Acting City Manager Steve Berry stated that Dan Buchanan has been called the luckiest politician in the Inland Empire. In March of 1994 Dan was appointed to fill a vacancy on the City Council. In 1994 Dan ran for City Council unopposed. In 1998 Dan ran for City Council unopposed once again. During this time Dan served as Mayor from 2000-2002. In 2007 Dan was appointed to fill a vacant seat on the Council when Maryetta Ferre was elected as the first directly elected Mayor. He has known Dan and Cindy since 1994 and he feels that Dan always has the true heart of this community in mind. He never had a hidden agenda. Council respected Dan and what he has to say. He feels that he has been a tremendous asset to the City. He stated that when Dan left the last time he got a chair this time he is getting a lamp to match the chair. Mayor Ferre presented a lamp to outgoing Councilmember Dan Buchanan. COUNCIL AGENDA ITEM NO. Council Minutes 12/9/2008 Page 2 Outgoing Councilmember Dan Buchanan stated that it is an extraordinary honor to be able to serve the citizens and businesses of Grand Terrace. He appreciates the trust and confidence that the Council had in selecting him to fill an unexpired term on the Council. It really was a distinct privilege to be able to come back and join the Council again and help with some in a challenging period of time. He has very much enjoyed the last two years of serving on the Council. He thanked Steve and John. He stated that he can't imagine that there is another Community in the State that has a more dedicated and professional staff then the City of Grand Terrace enj oys. It really is a very unique community and it is a very special place to live,to raise a family and to have a business and a real honor that comes from being able to contribute a little bit back to that. He thanked the Council for the opportunity and for the beautiful lamp. He is going to enjoy watching Walt take the chair and step into the Council. He feels that he is leaving the Council in very capable hands both with the current Council and new members joining. Ma, oy r Maryetta Ferre,stated that she has appreciated Dan's presence on the Council. When he speaks it always has real merit and has obviously been well thought out. She stated that he has been a real leader on the Council and that we will miss him and thanked him for his service. Councilmember Jim Miller, stated that it has been a real pleasure to work with Dan for the last couple of years and that he will truly be missed. He has come in and done an outstanding job when we needed it the most. He wished him well in the future. Mayor Pro Tern Lee Ann Garcia, stated that Dan and Cindy are a great couple and have appreciated both of them. She stated that she enjoys his intellect and wisdom but it's his sense of humor that she enjoyed the most. She feels that he was a wonderful team player, a credit to the City with the leadership style that he brings and she will miss him very much. The good thing about the City is that we make life long friends. She wished him well in all that he will do in the future. Councilmember Bea Cortes, stated that she did not have the pleasure of working with Dan when he was on the Council before but she believes that what they say about him is correct. He is fair and sincere and his heart is with the City of Grand Terrace and the staff. She has enjoyed sitting next to him. 2. Reciting the Fact of the General Municipal Election Held on November 4, 2008, Declaring the Result and Such Other Matters as Provided By Law CC-2008-103 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES,CARRIED 4-0,to approve the Resolution Reciting the Fact of the General Municipal Election Held on November 4,2008,Declaring the Result and Such Other Matters as Provided By Law. Council Minutes 12/9/2008 Page 3 3. Swear In Newly Elected Council Members Lee Ann Garcia, Jim Miller and Walt Stanckiewitz City Clerk Brenda Mesa Swore in the following Newly Elected Council Members: Lee Ann Garcia Jim Miller Walt Stanckiewitz 4. Election of Mayor Pro Tern CC-2008-104 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to appoint Lee Ann Garcia as Mayor Pro Tem. ITEMS TO DELETE -None SPECIAL PRESENTATIONS 2A. Foundation of Grand Terrace Presentation of a Check to Community Emergency Response Team(C.E.R.T.) Darcy McNaboe, President Foundation of Grand Terrace , gave a brief presentation on the history of the Foundation of Grand Terrace. She presented a check in the amount of $1,500.00 to the Community Emergency Response Team (C.E.R.T.). Manor Ferre, stated that the Foundation is a very important part of this community and expressed her appreciation for the work that Darcy does as the President. 2B. 301h Anniversary Presentation-Historical &.Cultural Activities Committee Mayor Ferre announced that this is the last of the 301h Anniversary Recognition. As you know, the Council has recognized people and groups that have made a difference in our , community every month during 2008 in honor of our 30`h Anniversary. Tonight we are honoring the very people who provided us with the wonderful Birthday Party. The Historical and Cultural Activities Committee was established by the City Council in January 1979. Members are appointed by the City Council and they meet monthly. They are responsible for preserving the history of Grand Terrace and for facilitating cultural activities for the benefit of all citizens in the City. The committee maintains scrapbooks, which contain articles on Grand Terrace as well as items of historical significance. Annual events coordinated by this committee include the Art Show held in May,. the Country Fair in November and the City Birthday Party in December. They are a very busy group. The Council Minutes 12/9/2008 Page 4 current members are Pauline Grant,Ann Petta, Colleen Edmundson,Frances Carter, Shelly Rosenkild, Masako Gifford and Gloria Ybarra. She announced that the City is going to dedicate a tree to the Historical and Cultural Activities Committee in the Susan Petta Park with a inscribed granite marker. Ann Petta, thanked the Council very much for the honor and they are delighted to be able help the City. Grand Terrace is a City of volunteers and they feel that they are an important part of that. CONSENT CALENDAR CC-2008-105 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the following Consent Calendar Items: 3A. Approve Check Register Dated December 9,2008 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 11-18-2008 Minutes 3E. Approve Amended Professional Services Consultant Agreement Between the City and the Chambers Group to Complete the General Plan Environmental Impact Report 3F. Internet Usage Policy for the City of Grand Terrace Employees 3G. Measure I Capital Improvement Plan for FY 2008-2010 31. Approve and Appropriate Homeland Security Expenditures -FY 2007 (Correction) ITEMS REMOVED FROM THE CONSENT CALENDAR CC-2008-106 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the following items that were removed from the Consent Calendar: 3D. Employee Benefits for FY 2008-2009 3H. State COPs Grant FY 08-09 Expenditure Plan Approval and Budget Amendment PUBLIC COMMENT Dennis Kidd,22874 Pico Street,thanked the Mayor,City Council and Acting City Manager Steve Berry for helping Highgrove get Mt. Vernon Avenue open to Palmaretto. James A.Eis,23043 Palm Avenue,thanked the Council for allowing him to speak. He has heard some wonderful reports regarding the progress of Grand Terrace and that is a Council Minutes 12/9/2008 Page 5 wonderful thing and congratulated them. He stated that he and his wife moved to Grand Terrace in January of 1988.-The speed limit on Palm Avenue when they first moved in was 25 mph. It is a residential area in Grand Terrace between Observation and Honey Hill. Major roads are allowed to travel at faster speeds. The City Council changed the speed limit to 35 mph several years ago. Daily speeding is not the norm on Palm Avenue at all times of the day. He feels that this is unacceptable and needs to be taken care of. Acting City Manager Berry, stated that staff will work with Mr. Eis. REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of November 3, 2008 CC-2008-107 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MILLER,CARRIED 5-0,to accept the November 3,2008 Minutes of the Historical & Cultural Activities Committee. r � 5B. Council Reports Mayor Ferre, stated that it is time as members of the Council to sign up for various government organizations. She asked each Councilmember to review the list of committees that have been provided and to let her know which committee they would like to be on prior to the first meeting in January. She questioned if the Council was going to receive the first update on the High School. Acting Citeses Manager Berry,stated that they are scheduled for the second meeting in January. Mayor Ferre,indicated that Council appreciates all of the sponsors and volunteers who have made the activities for the 301h Anniversary very special. She indicated that the year long celebration was the creation of Acting City Manager Berry. The Council expressed their appreciation to Steve Berry by presenting him with a plaque that stated "Presented to Steve Berry In Appreciation Of Your Hard Work and Dedication to Grand Terrace�During its Year Long Celebration of 30 Grand Years, dated December 9, 2008" Acting Ci Manager Berry,stated that this is truly a surprise. Staff worked very hard for the 301h Anniversary along with a number of volunteers. The most important part is the thousands of people that came out to the events. We saw a lot more of Grand Terrace Council Minutes 12/9/2008 Page 6 residents that came out to the events that were held throughout the year. He feels that it has been a great year. Mayor Pro Tern Garcia, stated that the Council truly appreciates all of the work that he does and the sense of community that he has. Councilmember Miller,thanked Acting City Manager Berry for all of his hard work this past year and feels that he did a great job and is well deserving of the award. Councilmember Cortes, stated that Acting City Manager Berry does a good job and to keep up the good work. Councilmember Stanckiewitz, stated that Acting City Manager Berry and his staff did an excellent job. All of the events were well done. Mayor Pro Tern Garcia,welcomed Councilmember Stanckiewitz and knows that he will be a fabulous addition to the Council and is looking forward to working with him. Questioned if Council will get the quarterly financial report in January. Finance Director Bernie Simon, responded in the affirmative. - t Mayor Pro Tem Garcia,complimented the Historical and Cultural Activities Committee for the job they always do on the Birthday Party. She reported that the movie Marley and Me will be out in the Movies in December. She wished everyone a Merry Christmas. Councilmember Cortes, announced that Santa Claus is coming to town in December. She stated that the schedule is available in the City News. She congratulated Jim Miller,Lee Ann Garcia and Walt Stanckiewitz on their election to the Council. Councilmember Miller, congratulated Walt Stanckiewitz and Lee Ann Garcia on their election to the City Council. He thanked all of his supporters for voting for him. He stated that he will continue to be the watch dog of the expenditures for those members of the community. He will listen to the members of the community and bring forward any issues that they have to the Council. Councilmember Stanckiewitz, congratulated Lee Ann Garcia and Jim Miller on their re- election. He thanked all of the residents who voted for him. He appreciates their confidence in him and will do his best not to let them down. He gave special thanks to Denise,Dave and Alyssa Hamm, Bob and Elaine Bailes, Ray and Billie Crowe,Margie Miller and the Grand Terrace City News, his daughter Lindsay and her boyfriend Doug, Beth from Accent Printing, Ronnie Salinas and his wife Monique for all their help. He stated that there are some tough times a head of us. Tax revenues, sales taxes and property values are declining. Council Minutes 12/9/2008 Page 7 We have to continue the conservative management of our fiscal budget. He has watched the City Council and Staff and feels that they do a wonderful job of communicating to the residents and hopes to continue that. He encouraged everyone to shop locally whenever possible. He feels that we as a community needs to get involved. There have been some programs launched that the more people that get involved the better. He suggested"lend a hand to your neighbor in need" and gave some suggestions. He would like everyone to continue to keep pride in their City and help out whenever you can. PUBLIC HEARING 6A. An Ordinance of the City Council of the City of Grand Terrace, California Rescinding the Traffic Circulation Fee Schedule(4.104)and Replacing it with aNew Fee Structure Craig Neustaedter,reported that the City collects fees on new development to fund the cost to construct infrastructure improvements needed to support it. The City has authority to collect development impact fees pursuant to Chapter 5, Section 66000 of the California Government Code. One of the fees collected by the City is to fund arterial improvements needed to complete the Circulation Element of the City General Plan. In October 2005, SANBAG approved its Development Mitigation Nexus Study. The SANBAG Board has established a policy that in order for cities and San Bernardino County to be eligible for Measure I subventions after 2010, they must adopt a development mitigation fee to fund circulation improvements identified in the Development Mitigation Nexus Study. In November 2005, the City was one of the first agencies in the County to comply with this requirement by adopting Ordinance 222,amending the City's arterial improvement fees and adjusted the fees in December of last year in compliance with SANBAG protocol. For the City to continue to be in compliance, the arterial improvement fees must again be updated to account for increasing construction costs. SANBAG has notified the City that our arterial improvement fees must be increased to account for increased construction costs over the past one-year period. The Construction cost factors provided by SANBAG, by which the City fees must be increased are 12.9%for 2007. This adjustment to the City fees must be enacted by the end of 2008. Staff is recommending approving an Ordinance amending Chapter 4.104.060 of the City Municipal Code, increasing the City arterial improvement fees, and updating Table`B" showing the cost of improvements funded by the arterial improvement fees. Mayor Ferrd opened the Public Hearing for discussion, there being none she closed the Public Hearing and returned discussion to Council. CC-2008-108 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the first reading of an Ordinance of the City Council of the City of Grand Terrace, California Rescinding the Traffic Circulation Council Minutes 12/9/2008 Page 8 Fee Schedule (4.104) and Replacing it with a New Fee Structure UNFINISHED BUSINESS -None NEW BUSINESS 8A. Employment Contract- Thomas J. Schwab CC-2008-109 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 4-0-0-1 (COUNCILMEMBER STANCKIEWITZ ABSTAINED), to approve an Employment Contract between the City of Grand Terrace and Thomas J. Schwab. CLOSED SESSION 9A. Conference with Labor Negotiator (GC54957.6) - Steve Berry Representing Unrepresented Employees 9B. Conference with Legal Counsel - Existing Litigation GC54956.9 (a) Jara Bros. Construction v City of Grand Terrace Mayor Ferre announced that the Council met in Closed Session to discuss the following items: 9A. Conference with Labor Negotiator(GC54957.6)-Steve Berry Representing Unrepresented Employees 9B. Conference with Legal Counsel - Existing Litigation GC54956.9 (a) Jara Bros. Construction v City of Grand Terrace There was no reportable action taken on the above items. Mayor Ferre adjourned the meeting at 9:44 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Tuesday, January 13, 2009 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL CITY COUNCIL MINUTES SPECIAL MEETING -JANUARY 6,2009 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on January 6, 2009, at 6:00 p.m. PRESENT: Maryetta Ferre, Mayor Lee Ann Garcia, Mayor Pro Tern Jim Miller, Councilmember Walt Stanckiewitz, Councilmember Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernard Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building&.Safety Director John Harper, City Attorney ABSENT: Bea Cortes, Councilmember Tom Schwab, City Manager Lt. Mike Newcombe, San Bernardino County Sheriffs Department John Salvate, San Bernardino County Fire Department The City Council meeting was opened with Invocation by Mayor Pro Tern Lee Ann Garcia,followed by the Pledge of Allegiance led by Councilman Jim Miller. CONVENE CITY COUNCIL MEETING 1. Reduction in Work Force CC-2009-01 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER STANCKIEWITZ, CARRIED 3-0-1-1 (COUNCILMEMBER MILLER ABSTAINED AND COUNCILMEMBER CORTES WAS ABSENT), to approve the following staff recommendations: To reduce the City of Grand Terrace work force by eliminating the position of Maintenance Supervisor and eliminate one Planning Secretary position resulting in a savings of approximately$148,015.88 annually To reduce the Child Care Center work force by laying off the positions of Cook,one Full Time Teacher Assistant, one Part-Time Teacher Assistant and decreasing the hours of one Teacher Assistant and one Lead Teacher resulting in a savings of approximately$57,721.29 annually. Council Minutes 01/06/2009 Page 2 City will provide reimbursement for COBRA medical insurance for the employees that are eligible for 90 days. 2. CLOSED SESSION - Conference with Legal Counsel - Existing Litigation GC54956.9(a)-Citizen's for Responsible and Open Government vs. City of Grand Terrace (Case# SCVSS 131530) Mayor Ferrd announced that the Council met in Closed Session to have a Conference with Legal Counsel - Existing Litigation GC54956.9 (a) - Citizen's for Responsible and Open Government vs. City of Grand Terrace (Case # SCVSS 131530) and that there was no reportable action taken. 3. Public Comment -None Mayor Ferre adjourned the meeting at 6:56 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Tuesday, January 13, 2009 at 6:60 p.m. CITY CLERK of the City of Grand Terrace " MAYOR of the City of Grand Terrace CIP ROM TER C Community Services Department Staff Report MEETING DATE: January 13,2009 CRA ITEM ( ) , COUNCIL ITEM (X) SUBJECT: COUNCIL TO REVIEW 30TH ANNIVERSARY EVENT REPORT ' AND APPROVE ALL COMMUNITY RELATED EXPENSE ACCOUNTS TO BEGIN 2009 WITH A ZERO BALANCE (X)FUNDING REQUIRED BACKGROUND CITY OF GRAND TERRACE 30Tn ANNIVERSARY EVENT REPORT The City of Grand Terrace hosted a series of events to celebrate our 30`h Anniversary. These events began with the book readings of Marley& Me and concluded with the Halloween Haunt Extraordinaire. It is estimated that over 7800 members of the Grand Terrace Community attended these events. This number represents approximately 62%of the residents and families of Grand Terrace. We have listed the estimated attendance at each event included in the 30'h Anniversary Celebration. Event Attendance Marley&Me Book Readings/Family Crafts Unknown Book Discussion Groups Grand Terrace Days 3500 Auto Museum Reception for Grand Terrace Days/Sponsors 100 Halloween Haunt @ Pico Park 2000 Tile Mural Projects(5 events in the community) 250 Gwenn Karger Pocket Park&Statue Dedication 150 Concert in the Park Jazz Concert @ Pico Park 450 Americana Concert @ Rollins Park 250 Movies in the Park The Bee Movie @ Rollins Park 550 Enchanted @ Rollins Park 450 Gala Dinner COUNCIL AGENDA ITEM NO. 1 Event held at Christ the Redeemer Reception Hall 150 Grand Terrace Night at the Symphony 25 TOTAL ESTIMATED ATTENDANCE 7875 CITY OF GRAND TERRACE 2008-2009 SPECIAL EVENTS REPORT 30th ANNIVERSARY EVENTS 30th Anniversary t Revenue 59949 9166(previous balance from 25th Anniversary Acct) 69115 Total Revenue Expenses 23148 (as recorded in 2008) 48546(as recorded in 2009) 71694 Total Expenses <-2579> Net (Please note that revenue & expenses in the 30th Anniversary account.include "Movies in the Park, Marley & Me, Gala Event, Timecapsule)" Halloween Haunt Revenue 13543 -1332> (previous balance from 2007-08) 12211 Total Revenue Expenses 18682 Total Expenses - ' I-- Net 3 Concerts in the Park Revenue D647,- (previous balance from 2007-08) Expenses (expenses included in 30th Anniversary account) -3647> Net Grand Terrace Days Revenue 18859 21946 (previous balance from 2007-08) 40805 Total Revenue Expenses 34107 Total Expenses +6698 Net Total Revenue 118484 All Events Total Expenses 124483 All Events Recommendation Staff is recommending consolidating all net balances and fund the difference from the unallocated funds from the General Fund Balance. This would allow all events to begin with a zero balance in 2009-2010, including any events scheduled prior to June 30, 2009. CI T y "... STAFF_ RE_ PORT IRAMD TER C r City Manager's Office C) CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: January 13, 2009 SUBJECT: Authorization for Council Member Bea Cortes to attend the League of California Cities Community Services Policy Committee Meeting, January 21, 2009, in Sacramento, California FUNDING REQUIRED (X) NO FUNDING REQUIRED ( ) The League of California Cities is holding a Community Services Policy Committee meeting in Sacramento, California, January 21, 2009. Council Woman Cortes has been appointed to the Community Services Policy Committee by the Division President of the League. The League's eight policy committees are composed of city officials from around the state. Policy committees help to make League policy by reviewing legislation, suggesting broad new policy guidelines and studying key issues impacting cities. Policy committees were created by the League's Board of Directors to assist it in its policy deliberations. STAFF RECOMMENDATION: STAFF RECOMMENDS COUNCIL AUTHORIZE COUNCIL WOMAN BEA CORTES' TRAVEL TO SACRAMENTO, CALIFORNIA TO ATTEND THE LEAGUE OF CALIFORNIA CITIES COMMUNITY SERVICES POLICY COMMITTEE MEETING ON JANUARY 21,2009. COUNCIL AGENDA ITEM NO. IA LLEAIGUE CITIES 2009 POLICY COMMITTEE SCHEDULE Meetings begin at 10:00 a.m. and generally conclude by 3:00 p.m. ► IMPORTANT NOTE -4 THE JANUARY POLICY COMMITTEES WILL MEET ON WEDNESDAY AND THURSDAY. THE APRIL AND JUNE MEETINGS WILL BE HELD ON THURSDAYS AND FRIDAYS. rJanuary 21-22, 2009 Doubletree Hotel Sacramento, 2001 Point West Way, Sacramento, CA 95815 Wednesday,January 21,2009 Thursday,January 22,2009 Community Services Administrative Services Employee Relations Environmental Quality Housing, Community& Economic Dev. Revenue and Taxation Public Safety Transp., Comm. &Public Works April 2-3. 2009 Wilshire Grand Hotel, Los Angeles (Downtown), 930 Wilshire Blvd., Los Angeles, CA 90017 Thursday,April 2.2009 Friday,April 3. 2009 Community Services Administrative Services Employee Relations Environmental Quality Housing, Community& Economic Dev. Revenue and Taxation Public Safety Transp., Comm. &Public Works June 26-26, 2009 Sacramento Convention Center, 1400 J Street, Sacramento 95814 Thursday,June 25,2009 Friday,June 26,2009 Community Services Administrative Services Employee Relations Environmental Quality Housing, Community& Economic Dev. Revenue and Taxation Public Safety Transp., Comm. &Public Works Deadline for Submitting Annual Conference Resolutions Friday, July 17,2009, 5 p.m., for submittals by regular mail; or Saturday, July 18, midnight,for submittals by email/fax ANNUAL CONFERENCE September 16, 2009, San Jose Policy Committee Meetings TBA NOTE:Policy committee members should be aware that lunch is usually served at these meetings.The state's Fair Political Practices Commission takes the position that the value of the lunch should be reported on city officials'statement of economic interests form. Because of the service you provide at these meetings,the League takes the position that the value of the lunch should be reported as income(in return for your service to the committee)as opposed to a gift(note that this is not income for state or federal income tax purposes—just Political Reform Act reporting purposes). The League has been persistent,but unsuccessful,in attempting to change the FPPC's mind about this interpretation. As such,we feel we need to let you know about the issue so you can determine your course of action. If you would prefer not to have to report the value of the lunches as income,we will let you know the amount so you can reimburse the League. The lunches tend to run in the$30 to$45 range. To review a copy of the FPPC's most recent letter on this issue,please go to the League's web site:www.cacities.oMfPPCletter ,.. 4�.��',�, lc,lA .10000 3 G.ILEGISLT\AP0LICY1ca12009.doc i STAFF REPORT RAND TER C City Manager's Office } MRA ITEM ( ) COUNCIL ITEM (X) ETING DATE: January 13, 2009 SUBJECT: Authorization for,Council Member Walt Stanckiewitz and Acting City Manager Steve Berry to attend the League of California Cities, New Mayors and Council Members Academy, January 21-23, 2009, in Sacramento, California FUNDING REQUIRED (X) NO FUNDING REQUIRED ( ) The League of California Cities New Mayors and Council Members Academy will be held in Sacramento, California,January 21-23, 2009 and Staff is requesting authorization for Council Member Walt Stanckiewitz and Acting City Manager Steve Berry to attend this conference. It is felt that there is adequate funding in this year's budget to cover the expenses of this travel request. STAFF RECOMMENDATION: STAFF RECOMMENDS COUNCIL AUTHORIZE COUNCIL MEMBER WALT STANCKIEWITZ'S AND ACTING CITY MANAGER STEVE BERRY'S TRAVEL TO SACRAMENTO,CALIFORNIA TO ATTEND THE NEW MAYORS AND COUNCIL MEMBERS ACADEMY ON JANUARY 21 -23,2009. COUNCIL AGENDA ITEM NO.jF 1 .�. LEAGUE OF ('ALIFORNTA C I TES LEARNING 2009 AT THE New Mayors and • SPEED OF Council Members CHANGE • Academy __ __�`;!:r'-ter_-.:._ ._ .. _•�. ��...... __ __:...�L:..�...... _ --+-�+i� •__ axam- .T��.�.��.Tom,_„�_'.•..•T•�-�:.�--:++'-.^� .- _ _. .--:_J:r-.:��_;_•_. _ - _ Register online at www.cacities.ora/events Registration and Housing Deadline: rrlday, December 19, 2008 GENERAL INFORMATION The 2009 New Mayors and Council Members Academy features a range of educational sessions designed to meet the priorities and requirements of newly elected officials. Networking and content rich sessions will maximize the value of this event. How to IZeU.- Hotel Information and The full registration fee includes program materials, ReserN,ations reception on Wednesday, breakfast on Thursday and Friday, and lunch on Wednesday and *Register for the Conference -- Thursday. All attendees must register for the conference NOTE: All cancellations must be submitted in directly with the League of California at www.cacities.org/events prior to reserving Cities, online writing and are subject to a $50 processing fee. the hotel room. Once your event registration is No refunds will be given for cancellation complete, you will be led to the housing requests received after Wednesday, ]anuary 7. registration page. Also, hotel attrition costs may be billed to For payment by check or money order, please print the attendees for late cancellations. registration form from our website;www.cacities.oro/events. Attendee substitutions can be made onsite and are highly recommended to avoid financial * Secure Your Hotel penalties. OPTION A(credit card): The online conference registration link, will take you directly to the it Registration/Events online housing reservation for the Hyatt Regency City Officials/Staff $525.00 Hotel on your selected dates. For immediate All Others $640.00 hotel reservations and confirmation, please book one day registration is not available your required rooming needs online.after registering for the conference. Guesb'Spouses OPTION B (check or money order): The guest badge is required to allow attendance at After the League of California Cities receives and all sessions and meal functions. processes your registration for the conference; Guest/Spouse $120.00 you will be sent an e-mail with an online link Note: It is inadvisable to use city funds to pay for spouse (URL) for hotel reservations and/or a housing registration. See75 Ops. Cal.Atty. Gen. 20(1992). consult request form. If you elect to mail the housing with your city attorney for more information. form with hotel deposit, please fill out the hotel reservations form completely and mail it with * Note! (rate per night) your check or money order to the Hyatt Hyatt Regency Regency, Sacramento, Attn. Group Reservations 1209 L Street,.Sacramento, CA 95814 Department. Hotel Rates (Per Night): $159.00 single/double * Hotel reservation changes, (Plus 12.00%occupancy tax and $1.65 daily tourism fee) Prior to December 19, hotel reservation changes, date modifications, early check-outs, or Parking: cancellations must be communicated directly with $17/Day Self Parking; $25/Day Valet Parking the Hyatt.Regency Sacramento at by each individual within 72 hours of arrival date or you ( 1 -� may incur a financial penalty or minimum one night t ., room charge. Late cancellations and early check- A) outs may incur a financial penalty or minimum one- night room charge from the hotel and any attrition charges billed to the League. 3 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: January 13, 2009 FUNDING REQUIRED: ( ) NO FUNDING REQUIRED ( X ) SUBJECT: RESOLUTION ESTABLISHING A NEW"6:00 PM START TIME FOR PLANNING COMMISSION MEETINGS RECOMMENDATION: Approve a Resolution to set the starting time for regular Planning Commission meetings at 6:00 pm Background: The Planning Commission is regularly scheduled to meet at 7:00 pm on the first and third Thursdays of each month. Due to the late starting time, items for review have been postponed to subsequent meeting dates to allow enough time for thorough discussion and public comment. - At the Planning Commission meeting of November 20, 2008, staff discussed an earlier starting time with the Commissioners, who chose to continue the 7:00 pm start time. Staff has contacted nearby jurisdictions to determine common Planning Commission meeting start times, and found that they range from 9:00 am to 7:00 pm as shown below. Colton - 6:30 p.m. 2nd & 4th Tuesday Highland - 6:00 p.m. 1st & 3rd Tuesday Riverside - 9:00 a.m. 1st & 3rd Thursday Loma Linda - 7:00 p.m. 1 st & 3rd Wednesday Redlands - 2:00 p.m. 2nd & 4th Tuesday Rialto - 6:00 p.m. 2nd & last Wednesday Fontana - 6:00 p.m. 1 st & 3rd Tuesday Earlier meeting times were common among cities hearing several items during each meeting. A project review typically includes attendance by citizens for and against the project, developers, civil engineers, traffic engineers, site planners, architects, and legal counsel, and can take up to two-three hours to discuss in enough depth to render a decision. Ending a routine meeting as late as 9:00 pm or 10:00 pm can deter o�bbL c COUNCIL AGENDA ITE11R-NO 1 participation, and is not typically considered a business-friendly program, whether the project applicant is local or from out of the area. During the next few months, several public workshops directed at approving the General Plan will be held, involving topics such as affordable housing requirements and future land uses. Staff will be recommending that some of the workshops be joint between the City Council and Planning Commission to address comments more efficiently. To allow adequate time for public participation, staff recommends staying with the Council workshop time of 4:00 pm. For citizens wishing to comment on these items who are not able to attend regular meetings or workshops, their letters, emails, and telephone comments will be read into the record for consideration. In addition, staff is available to meet with groups or individuals as requested. Staff has contacted the Planning Chair to discuss the reasons for this pending change. Recommendations: City Council to-approve a Resolution changing the starting time for the regular Planning Commission meetings from 7:00 pm to 6:00 pm, beginning February 1, 2009, and confirm the 4:00 pm starting time for joint public workshops. RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 06-18 AND ESTABLISHING TIMES FOR REGULAR CITY COUNCIL MEETINGS, -COMMISSION MEETINGS AND COMMITTEE MEETINGS WHEREAS, the City Council of the City of Grand Terrace has determined the need to amend the regular time of the Planning Commission meetings; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE does hereby resolve, declare determine, and order the following: SECTION 1. Rescission - Resolution No. 06-18 is hereby rescinded in its entirety. SECTION 2. Reaular Meeting Times-The times for regular City Council meetings, Commission meetings and Committee meetings are hereby established for the City of Grand Terrace, and said meeting times shall be effective February 1, 2009. SECTION 3. Regular meetings of the City Council of the City of Grand Terrace shall be held-on the second and fourth Tuesdays of each month at the hour of 6:00 p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Grand Terrace Civic Center Council Chambers or a location set forth by the governing body. Section 4. Regular meetings of the Planning Commission of the City of Grand Terrace shall be held on the first and third Thursdays of each month at the hour of 6:00 p.m. unless the same shall be a legal holiday, in which event such regular-meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Grand Terrace Civic Center Council Chambers or a location set forth by the governing body. Section 5. Regular meetings of the Crime Prevention Committee of the City of Grand Terrace shall be held on the second Monday of each month at the hour of 6:00 p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place at the Grand Terrace Senior Center or a location set forth by the governing body. Section 6. Regular meetings of the Emergency Operations Committee of the City of Grand Terrace shall be held on the first Tuesday of each month at the hour of 6:00 p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the E.O.C. Conference Room, Building 3, 22795 Barton Road, Grand Terrace or a location set forth by the governing body. 3 Section 7. Regular meetings of the Historical & Cultural Activities Committee of the City of Grand Terrace shall be held on the first Monday of each month at the hour of 7:00 p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Community Meeting Room, Grand Terrace Civic Center (City Hall) or a location set forth by the governing body. PASSED, APPROVED AND ADOPTED this 13th day of January, 2009. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City.of Grand Terrace I, BRENDA MESA, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No. 2009- was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 13th day of January, 2009, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Mesa, City Clerk Approved as to form: City Attorney STAFF REPORT CRA ITEM ( COUNCIL ITEM (X ) MEETING DATE: January 13, 2009 FUNDING REQUIRED: ( ) NO FUNDING REQUIRED (X) SUBJECT: APPROVAL OF A RESOLUTION EXPRESSING SUPPORT FOR THE GREEN VALLEY INITIATIVE RECOMMENDATION: Adopt the attached resolution in support of the Green Valley Initiative Background: The Green Institute for Village Empowerment (GIVE), a non-profit organization dedicated to developing sustainable communities, has been working with representatives from area government agencies, universities, school districts, businesses and environmental groups to establish the Green Valley Initiative (GVI). The Initiative is supported by both the San Bernardino County and Riverside County Boards of Supervisors, and has also garnered support from more than 40 Inland Empire cities and water districts as Green Valley jurisdictions. A comprehensive list of the jurisdictions is attached to this report including some neighboring Cities below: • Loma Linda • Rialto • Riverside • San Bernardino • Fontana • Redlands • Ontario • Yucaipa GVI continues to seek support from additional jurisdictions, including Grand Terrace, to ensure the success of the regional effort. The overall goal of the GVI is to transform the Inland Empire into the nation's leader in the emerging industries of renewable energy, green technology, and recyclable materials. In support of the Green Valley Initiative, staff recommends that the City Council adopt the attached Resolution as the GVI begins assessing the region's existing resources and opportunities for expansion, developing strategic plans, and identifying COUNCIL AGENDA ITEM NO. 1 sources of capital. The Resolution commits the Council to provide a City coordinator to attend meetings and participate in the development,and implementation of sustainable model standards, policies, and programs to benefit the Inland Empire Region. The Community and Economic Development Director is recommended to be the City's coordinator. Recommendations: Approve the attached the attached resolution in support of the Green Valley Initiative. Attachments: List of Participating Jurisdictions Resolution �t PARTICIPATING GVI COMMUNITIES County of San Bernardino County of Riverside Western Riverside COG City of Rialto City of Loma Linda City of Adelanto City of Banning City of Cathedral City City of Indian Wells Cucamonga Valley WD City of Desert Hot Springs City of Beaumont City of Canyon Lake City of Corona City of Yucca Valley City of Rancho Cucamonga City of Perris City of Coachella City of La Quinta Easter Municipal WD March AFB JPA Western Municipal WD City of Fontana City of Redlands City of Riverside Coachella Valley AG Frontier Project City of Yucaipa Cherry Valley WD City of Ontario City of San Jacinto City of San Bernardino City of Chino Hills City of Murrieta City of Big Bear City of Apple Valley City of Chino South Coast AQMD Southern California Edison Sempra/Gas Company 3 Resolution No. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, RECOGNIZING THE GREEN VALLEY INITIATIVE AND ENDORSING PARTICIPAITON AS A GREEN VALLEY JURISDICTION WHEREAS,the San Bernardino County with Riverside County convened the initial efforts on June, 2007 and over 400 parties have participated in the development of the recommendations of the Green Valley Initiative; and WHEREAS, the Green Valley Initiative is a project of the Green Institute for Village Empowerment (GIVE) which seeks to empower, encourage and promote principles of sustainability through education, training, and leading by example; and WHEREAS,the vision of the Green Valley Initiative is to see the Inland Empire Region become a center of green technology with balanced economic and community development; and WHEREAS,its mission is to transform Riverside and San Bernardino counties into a region that integrates people and business with natural resources to create jobs, new ventures, greater opportunities and a higher quality of life; and WHEREAS,the Green Valley Initiative works with the County and all jurisdictions, civic, business,economic development, educational and tribal groups, to develop model policy and programs for sustainable economic development, education and growth; and WHEREAS, Regional organizations, counties and cities and businesses will work together through Green Valley Coordinators to accomplish the goal of creating a healthy economic and environmental future; and WHEREAS, the efforts of this initiative benefit all Green Valley participants and the public; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, that the City of Grand Terrace hereby become a Green Valley Jurisdiction and will provide a City coordinator and participate in the development and implementation of sustainable model standards, policies, and programs to benefit the Inland Empire Region. PASSED AND ADOPTED by the City Council of the City of Grand Terrace,California at a regular meeting held on the 13th day of January, 2009 by the following vote: 1 ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof and of the City Council thereof Resolution No. 2009- I, BRENDA MESA, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 13t'day of January, 2009, by the following vote: AYES: NOES: ABSENT: Lj ABSTAIN: Brenda Mesa City Clerk Approved as to form: City Attorney 5 STAFF REPORT CRA O COUNCIL ITEM(X MEETING DATE: JANUARY 13,2009 SUBJECT: A REQUEST TO ADOPT A RESOLUTION OF INTENTION TO VACATE A PORTION OF BRITTON WAY AND SET A PUBLIC HEARING DATE AS REQUIRED BY THE STREETS AND HIGHWAYS CODE, STATE OF CALIFORNIA. APPLICANT: DR. ROBERT HA REPRESENTITIVE: DAVID LEONARD,DAVID LEONARD ASSOCIATES RECOMENDATION: STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE THE RESOLUTION OF INTENTION TO VACATE BRITTON WAY AND SET A PUBLIC HEARING DATE. LV) NO FUNDING REQUIRED: (X) BACKGROUND: On December 18, 2008 the Planning Commission reviewed Site and Architectural Review 08-09 and Tentative Parcel Map No. 19131 which is the redevelopment of a 3.6 acre site known as Barton Square on the northwest comer of Barton Road and Mount Vernon Avenue. At this meeting, the Planning Commission made a General Plan conformance finding with respect for vacation of Britton Way. Britton Way is not identified in the Circulation Element's Master Plan of Streets and Highways due to its identification as a local road. A component of the Barton Square project includes the vacation of a portion of Britton Way as identified in Exhibit "A" and Exhibit `B" within the project area. That portion of Britton Way would be designed as a private drive aisle serving the project, but it will still be accessible to the general public. Easements for the underground utilities would also be retained within the vacated portion of Britton Way. The Tentative Parcel Map attached as Exhibit "C" depicts the underlying Britton Way right-of-way(lighter dashed line). 1 COUNCIL AGENDA ITEM NO.JL Pursuant to the Streets and Highway Code, a Notice of Vacation shall be posted conspicuously along the street portion to be vacated at least (10) ten days before the date set for the Hearing. Notices shall be posted not more than 300 feet apart, but not less than (3) three shall be posted. Notices shall state the time and place of the Hearing. Notices shall be posted by the Public Works Director followed by an affidavit of posting to the City Clerk. RECOMMENDATION: Approve attached Resolution of Intention to Vacate Britton Way and set a Public Hearing date to be conducted on February 10`h,2009 at the hour of 6:00 P.M. at the City Council Chambers. FISCAL IMPACT: None ATTACHMENTS: 1. Resolution with Exhibits(Plates and Descriptions of Area to Vacate). 2. Parcel Map No. 1913 L I � 2 EXHIBIT "A" Legal Description Britton Way Vacation A portion of Britton Way, in the City of Grand Terrace, County of San Bernardino, State of California,.more particularly described as follows: Commencing at the northwest corner of Parcel 1 of Parcel Map No. 5789, in the �7 City of Grand Terrace, County of San Bernardino, State of California, as per plat recorded in Book 60 of Parcel Maps, Page 97, records of said county, also being a point on the southerly right-of-way of Britton Way; thence N.89°50'33"E.,, along the southerly right-of-way of Britton Way, a distance of 12.97 feet to the point of beginning; thence N.00`11'44"E., a distance of 30.00 feet to a point on the northerly right-of- way of Britton Way; thence N.89°50'33"E., along the northerly right-of-way of Britton Way, a distance of 132.09 feet to the beginning of a curve concave northerly with a radius of 120.00 feet; thence Easterly along said curve, said curve also being the northerly right-of-way of Britton Way, through a central angle of 21°02'22", an arc length of 44.06 feet to the beginning of a reverse curve concave southerly, having a radius of 180.00 feet; thence Easterly along said curve, said curve also being the northerly right-of-way of Britton Way, through a central angle of 21°02'22", an arc length of 66.10 feet; thence N.89°50'33"E., along the northerly right-of-way,of Britton Way, a distance of 95.43 feet; thence N.45°01'08"E., a distance of 21.15 feet; thence S.00°11'44"W., a distance of 30.38 feet; thence N.89°59'26"W., a distance of 11.00 feet to a point on the westerly right-of- way of Mt. Vernon Avenue; thence S.00°11'44"W., along the westerly right-of-way of Mt:Vernon Avenue, a distance of 34.50 feet; thence S.89'50'33"W., along the southerly,right-of-way of Britton Way, a distance of 360.98 feet to the point of beginning; The above described area being 14,346.85 sq. ft. 3 EXHIBIT „B SHEET 1 OF 1 BRITTON WAY VACATION 22 13 INST NO 91-250330 REC INST: 296 IN BK 6680 PG 912 REC 7-2-1991 CITY OF GRAND 8-16-1966 TO ERNEST J OBERSCHMIDT TERRACE STREET HIGHWAY AND HELEN E OBERSCHMIDT AND PUBLIC UTILITIES FOR DRAINAGE 15 - 25 INST 482 IN BK 6682 INST NO 03-162861 REC PG 589 REC 8-18=1966 3-21-03 CITY OF GRAND TO COUNTY OF SAN TERRACE STREET HIGHWAY BERNARDINO FOR AND PUBLIC UTILITIES DRAINAGE w co w PARCEL G Lo I - 3 PARCEL 1 to C-4 o �I W o A=21'02'22" R=180.00' o ''� L=66.10 I a o R=120.00' cn In Z N89'S0'33"E 95.43' L=44.06' N89'50'33"E 132.09' -- $ ',L �N W.ArY-—a N89'.59 26 W�- S89'50'33"W_- 560.98, W U,�r89*50'33"E PARCEL D ci 12.97' PARCEL A I PARCIr 1&2 OF PM 5799 J .- PUB 00/97 it O M 30' ESMT RESERVED IN SK 9897 PG 2754 REC 5-31-1979 KATHRYN J HARMON AND DAVID G. RAMIREZ AND LYDIA M. RAMIREZ FOR EGRESS AND INGRESS AND PUBLIC UTILITIES LEGEND ® =TITLE REPORT REFERENCE NO. �0 FRR SCALE: 1 " = 60' E EXI SIT 66C" TENTATIVE 1 PARCEL MAP NO. 19131 LEGAL DESCRIPTION: A Ir Ir1.N nd IIK.d Vr tl Em1aaN,a.¢ OWNER DEVELOPER. IN THE CITY OF GRAND TERRACE,COUNTY OF SAN BERNAROINO.CALIFORNIARNIA rw.r«.A Gary W S.Brrde.n,W. )n. . 5A.A Cf Ir BEING A DIVISION PARCEL L LOT I,BLOCK'E-GRAND TERRACE AS PER PLAT RECORDED IN BOOK 1 I OF MAPS. Orr.nq w PN,KI ..y«11—jp d Penn.0,,°a.Q.,-..,y SNI OCGN 1fAAKt ORNC PAGE AND PMCEL I k 2 OF PARCEL MAP 5789 AS PER PUT RECORDED IN BOOK 60 OF PARCEL YAPS, r.sr w a(71.)f 21 BFMI,a fxf/e PACE 97,RECORDS Oi SAN BERNARDMO COUNTY,CALIFORNN rr rfaw r W I,I.x«r ofm 1rImY.f w cy a ow I.,.,m.C-4 r y, pIq lsl-.ser r m0r4r: R Poem o m mn4....,. 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COMMERCLAL.VACANT a w4 ew W Iw a.r a y:"w`rtl is 1: G PQ� PARCEL 3 OL N ! d',a COMMERCIAL 1' " �•«• r w r rr w r.r u.. .wl>ul ^h Q q W Ifw..!r P«rr b r y,f N r fW W 1.]Rlf!tw • w.. �• . OY --,�-- 17 I v lfm..swu r.y r Rnl w d Wrn'°M°I+4 b Yw Rio d ByvW,P L)EDICATION: 11° I sw.nec lin __ z TW ra<r Z wwn"1.", It'fDl[tT OFDIfaJWrlNI ON YI,YflaaON avE. 1 } ( I� � ; I� J l.�bY d W!°ur.a°av d m W 1: Rum Ws 1 I - 11.a.lb,.i�i•F.r wm I..c I 0 E-1 r Ilab Ibm Ir. L Z AY.wa.rl ww aw,.ed..Imp u.n '�"- I k r�rYq r w H.rlm r w.wne Y..a am e°a..r Ebwn a�w 11..>.y w. APN OWNER ' .dA P.Ir r et�w r s°wf.wl m)s-ss1-OI. Mlnew a+clL LLC "- -� .,`,I mmn)s-el-m)l . , �• : —� i O/1J I IF. 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A Rywm Ml• Aw °Ca'b a°4iq�d San am.Cue. m�f..raba Aywl u.°I 60 n 1 fN'6oYN)ib ` Y l 1� r.p W IIwT w d m aR�1,3w[-l.Ynf k,M4°+.gin b u,.Psm r nand w f..� '•.",'.,••:,;, r - v,- n—s.El wws bll•L doer:Ih 5o ar r nY IWu. P, { r 'Prb b w LY.PW r rwNd., __ W n.rm1 b e II,r Ywa Ref.a.Raab w wY..•ny.Sr:iaJ w 1�... ,aY+n r r w r sa As 1r!OU.IfNRr..nm o.latil rva.WrTr G[mI i OfrWo DIE D or r °W"> O M a AI.«r lm Ir v:N)..amin.uww.SN:.•,BARTON ROAD Off 71ebE nurra brfl[h W"MkWy >4u .,m Invn m eb lYa.Ib..fx�fte•r w.f r sedn Aw d.W 11.YI enreP...N raR,r°y.,Parw, W II'!O'r r«ro a b,Ada ab r r.d w a ifwp Ym ary's•fNA>♦1 m fr b r vwa d Wf,.�q E.alflnf fwban q rfe.dia.4.rr Nr wrL.b f°iJ d W.0 le b.Goa SO IS 0 )0 a0 a«..aY. a nwf.r.ni.a,INarad fbw)1 IpOf,N Ya,Y k'a I=.0,4 W mMff Vwl.11a r LN f)!O Ia4 Underground Service Alert NOTE, salt 1'.n' PREPARED UNDER THE DIRECTION OF V_R OD,a VIMI« L.PLAMf cwl.r.0 O,uD la"I I'r hUll ix su Collins&Amsociates Enoineerina.Inc. TENTATIVE eK rw E>fAD.D j POMII Afe)/m A asa6 GRWIL PEagt�!�,,:�, EntE -Lard S"z;z•'mZg L 1f-fAe Vm I�-22n7-26 m �':.^..r.re�.y,r'r�r"'wr`,a�.j1".,,,•„.^w,^t:A' o6 3741 Nereid DAve,SuW E-2 Wr We,CA 9Z503 PARCEL MAP 1913 IV. -y D. oym Td:951-3 Fac:951-353-2305 r Regiftlrvd Civil Elg IlfRli119 No.65193 fl. N r ww fN � �� .wc A!SNowN BARTON RD&MT.VERNON F ....�...a...r E ration Dote:9-30-09 .I.m aww fed OELYIIBEA Imf D&ROBEAT NA LJl RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DECLARING ITS INTENTION TO VACATE A PORTION OF BRITTON WAY, SETTING A TIME AND PLACE FOR A HEARING TO PERSONS INTERESTED OR OBJECTING TO THE PROPOSED VACATION, PROVIDING FOR POSTING PURSUANT TO THE STREET VACATION ACT AS CONTAINED IN SECTION 8300 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace as follows: Section 1. That pursuant to the Street Vacation Act and pursuant to Section 8300 et seq of the Streets and Highway Code of the State of California, the City Council of the City of Grand Terrace declares intention to vacate a portion of Britton Way described on attached Exhibit"A". Section 2. That a Hearing is to be conducted on the 10`h day of February,2009, at the hour of 6:00 p.m. at the City Council Chambers, 22795 Barton Road, Grand Terrace California, at which time all persons interested in or objecting to the proposed vacation will be heard. + Section 3. Notices of said vacation shall be posted conspicuously along the street or part thereof proposed to be vacated at least ten days before the date set for the Hearing. Said Notices shall be posted not more than 300 feet apart, but at least three (3) shall be posted. Said Notices shall state the time and place of the Hearing. Said Notices shall be posted by the Public Works Director, and thereafter he shall file an affidavit of posting with the City Clerk. Section 4. The City Clerk shall cause this Resolution to be posted within fifteen (15) days after its adoption in three(3)public places established by the City Council. ADOPTED this 13`h day of January, 2009. Maryetta Ferre', Mayor ATTEST: Brenda Mesa, City Clerk E STAFF REPORT CRA ITEM (X ) COUNCIL ITEM ( ) MEETING DATE: January 13, 2009 FUNDING REQUIRED: ( X ) NO FUNDING REQUIRED ( ) SUBJECT: APPROVAL OF A PURCHASE AND SALE AGREEMENT FOR THE REDEVELOPMENT AGENCY ACQUISITION OF 22747 BARTON ROAD RECOMMENDATION: Approve the attached Purchase and Sale Agreement between the Redevelopment Agency and Jan K. Leininger for the acquisition of 22747 Barton Road and the budget appropriation to complete the project Background: On December 9, 2008, the Agency Board authorized staff in closed session to negotiate the purchase of real property at 22747 Barton Road, APN 0276- 202-54, depicted on. the attached map, Exhibit "A". In accordance with that direction, staff has negotiated at purchase price of $360,000 for the 14,162 square foot parcel. The parcel maintains a commercial building of approximately 2,600 square feet and parking lot improvements. The property was listed for sale, and the sales price was agreed upon by the seller as a fair market value transaction. Staff recommends purchasing this parcel as an opportunity to begin assembling a larger site for a future commercial/office project or civic uses. The attached Purchase and Sale Agreement and Escrow Instructions has been reviewed and approved by Agency Counsel. Staff requests a budget appropriation from undesignated available 80% (non-housing) Redevelopment Funds of $390,000, to also pay escrow costs, complete the Phase 1 environmental report and asbestos and lead-based paint testing, and demolish the building. The demolition would be put out to bid as a public works projects, and the cost is estimated in the range of $12,000 - $15,000, if no hazardous materials are present. Any appropriated funds not used for the project will then be available for future redevelopment projects. Fiscal Impact: The requested funds are recommended to be appropriated from the undesignated 80% Redevelopment Fund balance and transferred to a capital project account for this project. Sufficient funds are available for the purchase and land- clearing. COUNCIL AGENDA ITEM N^ �� Recommendations: 1. Approve the attached Purchase and Sale Agreement and Escrow Instructions to be executed by the Chairperson of the Redevelopment Agency. 2. Appropriate $390,000 from undesignated available 80% Redevelopment Fund balance to a project account established by the Finance Director to fund related project costs. 3. Authorize the Acting Agency Executive Director to execute the escrow documents and complete all actions necessary to carry out the project, including demolition. Attachments: Exhibit "A": Site Map Exhibit "B": Purchase and Sale Agreement q M3T4 A(JIA 3;-)A JI3WU03 Aerial Photo Chicago Title ON W P. lip. WN, X V OWN -4r lo F J k V4 M Li _ I 5 MV quj .51T -A + Id _Jim —AM 227�7 BARTON RD, GRAND TERRACE CA 92313-5262 SAN BERNARDINO COUNTY APN: 0276-202-54 r � Exhibit B Purchase and Sale Agreement �J PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS This Purchase and Sale Agreement and Escrow kshuctions'("AgMment'),dated this,day of January,2009, is entered into by and between the Community Redevelopment Agency of the City of Grand Terrace,on one hand("Buyer"), and Jan K. I.eininger,("Seller'). RECITALS A. Seller is the owner of that certain real property("Sellefs Property' or`�e consisting of approximately 14,162 square feet or.325 acres,more particularly described as APN 0276-202-54 and attached - hereto as Exhibit"A". B. Buyer is a public entity with the power to acquire real and personal property for public uses and purposes. Buyer is engaged in property acquisition that shall be deemed to be for a public purpose for purposes of this Agreement. C. As a consequence of the foregoing,Buyer has agreed to purchase Seller's Property and Seller has agreed to convey it to Buyer pursuant to the following terms and conditions: AGREEMENT ARTICLE I 1.1 Sale and Purchase. Subject to the terms and conditions set forth in this Agreement;Seller agrees to sell the Property to Buyer and Buyer agrees to purchase the Property from Seller. 1.2 Purchase Price. The total purchase price for the Property shall be Three Hundred and Sixty Thousand Dollars($360,000.00), (the"Purchase Price'). 1.3 Payment by Buyer. Within three(3)days the Opening of Escrow(as hereinafter defined), Buyer shall deliver Ten Thousand Dollars($10,000.00)in cash or other immediately available funds to the Escrow Holder as a deposit(the' sit"). Until the Close of Escrow(as hereinafter defined)or until Escrow is terminated as herein provided,Escrow Holder shall invest the Deposit in an interest-bearing account with interest accruing thereon for the account of the Buyer. The remainder of the Purchase Price shall be paid at the Close of Escrow. 1.4 Condition of Title. At Closing,Seller shall convey to Buyer good and marketable title in fee simple to the Property subject only to all easements,restrictions,or covenants of record which do not interfere with the use of the Property for the purposes,including,without limitation,current,non-delinquent real property taxes(the"Permitted Ex lions'). ARTICLE II REPRESENTATIONS AND WARRANTIES 2.1 Representations and Warranties of Seller True and Correct. Seller hereby represents and warrants to Buyer that the following facts are true and correct as of the date hereof. The truth and accuracy of the following representations and warranties shall constitute a condition precedent to the Close of Escrow for 1 F the benefit of Buyer. These representations and warranties shall survive the Close of Escrow and the recording Of the Grant Deed and shall not be deemed merged into the Grant Deed upon its recordation. (a) Power and Authority. Seller has the legal power,right and authority to enter into this Agreement and the instruments,referenced herein,and to co The individuals executingthis A transactions contemplated hereby. Agreement and the instruments ref herein on behalf of the Seller have the legal power,right and actual authority to bind Seller to the terms and conditions hereof and thereof. Furthermore,Seller warrants that it has good and marketable title to the Property. (b) Reu 99k Action. All requisite action has been taken by Seller in connection with the (mot entering into of this Agreement,the instruments referenced here' and the contemplated hereby, consummation of the transactions (c) V lidit i. This Agreement andr all documents required hereby to be executed by Seller are and shall be valid,legally binding obligations of and enforceable against Seller in accordance with their terms subject only to applicable bankruptcy,insolvency,reorganization,moratorium or similar laws or equitable principles affecting or limiting the rights of contracting parties the consummation Neither the execution and delivery'of this Agreement and documents referenced herein,nor of the transactions contemplated herein,conflict with or result in the material breach of any terms or provisions of any contract,loan,or other agreement or instrument to which Seller is a party or affecting the property. All consents,approvals and authorizations necessary for the.execution of this Agreement and the consummation of the tions contemplated herein by Seller have been or will be obtained. Seller has not sold,conveyed or entered into any contract for the sale of all or any portion of the Property or any rights incident thereto,nor do there exist any rights of first refusal or options to purchase the Property or any rights incident thereto, (d) Recitals. The information contained in the Recitals is true and correct. (e) Lawsuits and Claims. To Seller's actual knowledge,without an duty of investigation,there are no pending actions,lawsuits,claims or judicial,municipalor y y ��or affecting all or any portion of the Property administrative proceedings Property. To Seller-s knowledge,there are no which Seller�a Ply by reason of Seller's ownership of the g . proceedings nor the existence of any facts which might give rise to such actions,lawsuits lawsuits, claim or Proceedings. During the Escrow-period,Seller will not commence or defend an action with respect Property except upon such terms as are mutually acceptable to Seller and Buyer. P the (f) Condition of Pronercv. Seller has not received notice of any violation of applicable governmental regulations relating to the Property,any existing or contemplated plan to widen or modify y street or highway contiguous to the Property(other than the Gradingan Agreement)or any other plan,study or effort of any applicable ove and�proVeits contemplated by this Property. g ernmeatal authorities relating to the (g) Taxes and ssessments. Seller has provided to Buyer all relevant information in its possession concerning real property taxes and any special assessments or.bonds which may be levied a Property as a result of any existing public improvements or work,activities or i y against the Property by Seller. improvements done to the (h) Hazardous Materials. To Seller's actual knowledge, Without any duty of inquiry or investigation,all operations or activities up on,or use or occupancy of the Property by Seller or any current 2 7 occupant or user thereof are in compliance with,all state, federal and local laws and regulations governing or in any way relating to the generation,handling,manufacturing, treatment,storage,use, transportation, spillage, leakage,dumping,discharge or disposal(whether accidental or intentional)of any toxic or hazardous substances,materials or wastes,including, without limitation,any hazardous material(as such terms are commonly defined or employed in accordance with applicable federal,state or local laws,codes,ordinances, rules and regulations). To the Sellers actual knowledge,without any duty of inquiry or investigation,there is not present upon the Property,or on any portion thereof,underground storage tanks,any hazardous material or any structures,fixtures,equipment or other objects or materials containing any hazardous material in violation of any applicable environmental law. (i) Leases and Contracts. To Seller's knowledge,there are no oral or written leases, subleases,licenses,occupancies,or tenancies in effect pertaining to the Property,and no persons or entities occupy or have the right to occupy or use all or any portion of the Property. To Seller's knowledge,except as disclosed by Seller to Buyer,there are no service or maintenance contracts,warranties,guarantees,bonds, insurance policies or other agreements(whether oral or written)which will affect or be obligations of Buyer or the Property after the Close of Escrow. At the Close of Escrow,Seller shall deliver possession of the Property to Buyer free of actual occupancy and any right of occupancy by the party. 0) Changes Seller shall promptly notify Buyer of any material,adverse change in any condition with respect to the Property or of any event or circumstance which makes any representation of warranty of Seller under this Agreement untrue or any covenant of Buyer under this Agreement incapable or less likely of being performed,it being understood that Seller's obligation to provide notice to Buyer shall in no way relieve Seller of any liability for a breach by Seller of any of its representations, warranties or covenants under this Agreement. (k) General Representation. No representation,warranty or statement of Seller in this Agreement or in any document,certificate of schedule prepared by Seller and to be furnished to Buyer pursuant to the terms of this Agreement contains any untrue statement of material fact Except for the representations and warrantees explicitly set forth above, Buyer hereby releases Seller, Seller's affiliates,officers,directors,partners,employees,and agents,and their respective heirs,successors, personal representatives and assigns,from and against any and all claims which Buyer may have and which arise out of or are in any way connected with this Agreement and the Property,including,without limitation, every physical and environmental condition of the Property. BUYER EXPRESSLY WAIVES ITS RIGHTS GRANTED UNDER CALIFORNIA CIVIL CODE SECTION 1542 AND UNDER ANY PROVISION OF LAW THAT PROVIDES A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT BUYER DOES NOT KNOW OR SUSPECT TO EXIST IN ITS FAVOR AT THE TIME OF EXECUTING THE RELEASE,WHICH IF KNOWN BY IT MUST HAVE MATERIALLY AFFECTED ITS AGREEMENT TO RELEASE SELLER. BUYER HEREBY AGREES,REPRESENTS AND WARRANTS THAT BUYER REAL EKES AND ACKNOWLEDGES THAT FACTUAL MATTERS NOW UNKNOWN TO BUYER MAY HAVE GIVEN OR MAY HEREAFTER GIVE RISE TO CLAIMS WHICH ARE PRESENTLY UNKNOWN, UNANTICIPATED AND UNSUSPECTED,AND BUYER FURTHER AGREES,REPRESENTS AND WARRANTS THAT THE WAIVERS AND RELEASES HEREIN HAVE BEEN NEGOTIATED AND AGREED UPON IN LIGHT OF THAT REALEZATION,AND THAT BUYER NEVERTHELESS HEREBY INTENDS TO RELEASE,DISCHARGE AND ACQUIT SELLER FROM ANY SUCH UNKNOWN CLAIMS, AND THAT SUCH WAIVERS AND RELEASES FORM A MATERIAL PORTION OF THE CONSIDERATION GIVEN TO SELLER BY BAR IN EXCHANGE FOR SELLER'S PERFORMANCE 3 f UNDER THIS AGREEMENT. BUYER HAS CONSULTED WITH LEGAL COUNSEL CONCERNING THE EFFECTS OF THIS WAIVER AND RELEASE ON BUYER'S RIGHTS AND REMEDIES RELATED TO THE PROPERTY. Initials: Buyer. Seller: 2.2 RR 1esentations of Buyer. Buyer is validly existing as a California Community Redevelopment -z Agency and has performed all acts and obtained all approvals and consents,in each case as nec purchase and to purchase the Property. Buyer has the full authority and power to comply with all of its � Y offer to obligations set forth in this Agreement. ARTICLE Eff COVENANTS OF SELLER AND BUYER AND INSPEen ON PERIOD 3.1 License to Enter. Seller hereby agrees that Buyer and/or its agents, and subcontractors may,following the Opening Date and prior to the Closingate,conduct its own mas ble engineering studies,environmental assessment,soil and compaction tests and other tests and studies on the Property provided that(i)such activities do not- responsible for any damage caused thereby to the airthe g prol�Y:.and(u)Buyer shall be claim.damage or injury caused b such y'draBuinsyer a shaofll the be responsible for any liability,cost, therefrom. Buyer shall inde Y en try and shall keep the Property flee of any and all liens arisin judgme nt, g loss, ud i y and hold Seller harmless and defend Seller from and against such liability, ,cost,claim,damage or injury,including but not limited to attorneys' fees and of or in connection with entry or testing on the b Buyer COS'arising out subcontractors. Y Y yer or its agents,representatives,contractors or 3.2 Inspection Review Period Buyer shall have.a period of opening of Escrow,which shall mean the date on which Buyer&Sellerthirty execute a Contract for Sale and Purchase,to approve at its sole discretion,the following,which shall be provided by Seller to Buyer within five(5)days from-Opening of escrow,and include,but not be limited to: 2) mat liminary Title Report and related documents. 3) Hazardous Substance Condition report. 4) Size and description of the property. 5) ALTA Survey. 6) Geotechnical Report,if any. Additionally, any or all items requested above that are in the Seller's possession shall be submitted to Buyer for its review. Seller shall also deliver reliance letters to Buyer from each of the consultants who have produced the Third Party reports referenced above. 4 9 3.3 Property Condition.Buyer shall inspect the Property during the Inspection Review Period Should Buyer determine that there are any defects;Seller shall provide a credit to the purchase price in an amount sufficient to repair the defects.This acquisition is subject to,and conditioned upon,acceptable soil conditions_of the absence of toxic or hazardous substances or any other kind of soil or water contamination. Buyers are hereby grant a right-of-entry for the purpose of conducting any necessary soils,toxic and hazardous substances investigations of the propeity'at the expense of the Buyer. Thereafter,the Property will be sold"As is"with Seller making no additional representations or warranties concerning the Property. - ARTICLE rV ESCROW 4.1 A,ar+eement to Constitute Escrow Instructions. This Agreement together with any General Provisions of Escrow Holder(the"General Provisions')collectively shall constitute escrow instructions and a copy hereof shall be deposited with Escrow Holder for this purpose. In the event of any inconsistency between the terms of the General Provisions and this Agreement, the provisions of this Agreement shall prevail to the extent of any such inconsistency. 4.2 Escrow Holder. The escrow(the )shall be with Chicago Title Company or other escrow company upon mutual agreement of the Parties. 4.3 Qpe�in'ng of Escrow. Escrow shall open on the date on which a copy of this Agreement,properly executed by the parties hereto,has been deposited with Escrow Holder(the"Opening Escrow"),which copy the parties hereto agree shall be delivered to Escrow Holder immediately following execution. Escrow Holder l shall notify the parties immediately upon receipt of a copy of this Agreement as so executed as to the date of the Opening of Escrow. 4.4 Close of Escrow. The Closing shall occur not later sixty(60)days after Opening of Escrow(the "Scheduled Closing Date'),unless extended by mutual written agreement of the parties. For purposes of this Agreement,the terms"Closing_Date'and the"Close of Escrow"mean the date on which the Closing occurs and the term"CIgdW means the recordation of the Grant Deed. 4.5 Certain Obli t�ions of Buyer. (a) In addition to any other obligations contained in this Agreement.Buyer shall have deposited the Deposit into Escrow as required pursuant to Section 1.3 or before the time set forth in such Section. (b) Not later than one(1)business day prior to the Scheduled Closing Date,Buyer shall deposit into Escrow: by wire transfer. (i) The total Purchase Price, less the Deposit,as provided in Section 1.3,in cash or (ii) All other sums and documents required by Escrow Holder to be deposited by Buyer to carry out this Escrow. 5 4.6 Certain Obligations of Seller. In addition to_any obligations contained in this Agreement,not later than one(1)business day prior to the Scheduled Closing Date,Seller shall deposit with Escrow Holder: (a) A grant deed in the Title Company's usual form,duly executed,acknowledged and in recordable form conveying Seller's interests in the Property to Buyer(the"Gr t •'), (b) All other sums and documents required by Escrow Holder to be deposited by Seller to carry out this Escrow. 4.7 Conditions to Seller's Obligation to Sell. Seller's obligation to sell the Property is expressly conditioned upon each of the following: (a) Buyer shall have deposited with Escrow Holder all sums and documents required pursuant to Section 4.5. (b) Buyer shall have timely performed each obligation and covenant of Buyer required pursuant to this Agreement. (c) All representations and warranties of Buyer hereunder are materially true and cornett. 4.8 Conditions to Buyer's Obi anon to Buy. Buyer's obligation to buy the Property is expressly conditioned upon each of the following: (a) Seller shall have deposited with Escrow Holder all sums and documents required pursuant to Section 4.6. (b) Seller shall have timel pursuant to this Agreement. performed each obligation and covenant of Seller required (c) Escrow Holder holds for issuance the Title Policy(as hereinafter defined). A All representations and warranties of Seller hereunder are materially true and correct. (e) No material adverse change shall have occurred to the condition of the Property or the improvements thereon. 4.9 Title . Escrow Holder is hereby instructed to deliver to Buyer through Escrow a Standard ALTA owner's policy of title insurance from Chicago Title Insurance Company with regional exceptions dated the date and time of Closing with liability in the amount of the Purchase Price(the`Title Policy,). The Title Policy shall insure Buyer(or its nominee)as owner of good,marketable and indefeasible fee title to the Property subject only to(i)the standard printed title company exceptions and(ii)the Permitted Exceptions and any other exceptions approved by or created by.Buyer. 4.10 Recordation of the Grant Deed and Delivery of Punds. Upon receipt of the documents and sums described in this Article IV,Escrow Holder shall cause the Grant Deed to be recorded(with documentary transfer tax information to be affixed after recordation)in the office of the County Recorder of San Bernardino County,California,and shall deliver the proceeds of the Escrow less appropriate charges to Seller. A conformed copy of the recorded Grant Deed shalt be delivered to Buyer immediately following the Closing. All 6 11 sums to be disbursed to Seller by Escrow Holder shall be by certified or cashiers check of Escrow Holder or by wire transfer if Escrow Holder is so advised by Seller. (a) Pro ion . Real property taxes and any other assessment payment,shall be prorated as of Close of Escrow. (b). Costs of Escrow. (i) Seller shall pay one-half(1/2)of the Escrow fee,and cost of a CLTA standard coverage title policy,together with all documentary transfer tax. (ii) Buyer shall pay all costs not described as Seller's costs in Section 4.10(b)(i). 4.11 Broker's Commission. Buyer represents that it was not represented by a broker and will indemnify Seller from any claims,damage,or expense for any and all commission fees. 4.12 Default. Time is of the essence in this Agreement and if Buyer or Seller(the"Defaulting Party") fails to deposit any of the amounts due pursuant to this Agreement,or to perform any other act when due,then the other party(the"Non-Defaulting Part,")may initiate an of its rights under this A equity by notice in writing to the Defaultingy y � Agreement,in law or in Parry and Escrow Holder. Should Buyer default,Seller shall be entitled to retain Buyer's deposit as liquidated damages. If the Defaulting Party has not fully cured the default within seven(7)calendar days after receipt of said notice by the Defaulting Party,Escrow Holder may be instructed by the Non Defaulting Party to cancel this Escrow and the Non-Defaulting party shall thereupon be released from its obligations under this Agreement. 4.13 Buyer's Remedies. Buyer and Seller agree that if the sale contemplated by this Agreement is not completed as herein provided solely by mason of any material default of Seller,Buyer shall have the right to pursue any remedy available at law or in equity for such default of Seller, including, without limitation, the specific performance of this Agreement. 4.14 Statement of Buyer and Seller Concerting Executory Terms. Buyer and Seller acknowledge that the consummation of the Escrow is contingent upon compliance with some or all of the executory terms and provisions this Agreement and that the parties hereto are the sole persons or entities entitled and authorized to determine whether all executory terms and provisions required to be performed prior to the close of Escrow have been satisfied or deemed satisfied prior to the close of Escrow. Accordingly,prior to the Scheduled Closing Date,Buyer and Seller shall each deposit with Escrow Holder a written statement acknowledging that all executory terms and provisions of this Agreement,insofar as the same relate to each party respectively and any obligation of Escrow Holder relating thereto,have been satisfied,deemed satisfied or waived Deposit of such statement with Escrow Holder shall constitute each party's authorization to close Escrow. 4.15 Termination of Ate. 1n the rase of termination of this Agreement in accordance.with its terms and cancellation of the Escrow,all documents and funds(together with any interest accrued thereon) previously deposited into the Escrow shall be promptly returned to the depositing ply by the person or entity then holding such documents and funds,and all rights and obligations of the parties existing hereunder shall thereafter terminate and be of no further force and effect except for the indemnification of Buyer in Recital B, and in Sections 3.1,and 4.11,all of which shall survive the termination of this Agreement and except as provided in Section 4.6. 7 4.16 Escrow Cancellation Chugg. In the event that this Escrow shall fail to close by reason of the default of either party hereunder, the defaulting party shall be liable for all Escrow cancellation ch event that the Escrow shall fail to close for any other reason,each party shall be liable for one-half(arges.of�e Escrow cancellation charges. 4.17 Delay in Closing:: Authority to Close, If Escrow Holder cannot close the Escrow on or before the Scheduled Closing Date,it will,nevertheless,close the same when all conditions have been satisfied or waived, notwithstanding that one or more of such conditions has not been timely performed,unless after the Scheduled Closing Date and prior to the close of the Escrow,Escrow Holder receives a written notice to terminate the Escrow and this Agreement from om apay who at the time such notice is delivered,is not in default hereunder. The exercise of such right,and the return of moneys and documents,shall not affect the right of the this Agreement for the other party's breach of this A this ingreement. In addition,the giving of such notice, the failure to object to termination of the Escrow or the return of moneys and documents shall not affect the right of the other party to pursue other remedies permitted hereunder for the breach of the party who gives such notice. ARTICLE V MISCELLANEOUS PROVISIONS 5.1 Incorvorgaon of Exhibits, All exhibits attached hereto and referred to herein are incorporated in this Agreement as though fully set forth herein. 5.2 Attorneys' Fee. In any legal proceeding between Buyer and Seller seeking enforcement of or attempting to construe any of the terms and provisions of this Agreement,or in connection with any of the property described herein,including,without limitation,insolvency, bankruptcy,arbitration,declaratory relief or other litigation,the prevailing party in such action shall be awarded,in addition to unctive or other relief,its reasonable costs and expenses,including,without limitation, service of�gess,filing fees,court `-J and court reporter costs,investigation costs,expert witness fees and the cost of bonds and attorneys'fee. any reasonable 5.3 Notices. All notices required orpermitted by this Agreement shall be in writing and may be delivered in person(by hand delivery or professional messenger service)to either party or may be sent by registered or certified mail,with postage prepaid,return receipt requested or delivered by Express Mail of the U.S.Postal Service or Federal Express or any other courier service guaranteeing overnight delivery,charges prepaid,addressed as follows: If to Buyer at: Community Redevelopment Agency of the City of Grand Terrace 22795 Barton Road Grand Terrace,California 92324 Attn: City Clerk 8 t� With a copy to: John R.Harper Harper&Burns LLP 453 S.Glassell Street Orange,California 92866 If to Seller at: Jan K Leininger 175 Haws Hill Road Scotts Valley,California 95066 If to Escrow Holder at: Chicago Title Company 560 E.Hospitality Lane San Bernardino,CA 92408 Any such notice sent by registered or certified mail,return receipt requested,shall be deemed to have been duly given and received seventy-two(72)hours after the same is so addressed and mailed in Los Angeles, Orange,San Bernardino or Riverside Counties with postage prepaid. Notices delivered by overnight service shall be deemed to have been given twenty-four(24)hours after delivery of the same,charges prepaid,to the U.S.Postal Service or private courier. Any notice or other document sent by any other manner shall be effective only upon actual receipt thereof. Any party may change its address for purposes of this Section by giving notice to the other party and to Escrow Holder as herein provided. 5.4 Successors anA Assigm. This Agreement shall be binding upon and shall inure to the benefit of each of the parties hereto and their respective successors and permitted assigns, 5.5 Assist. This Agreement may not be assigned by either party without the express written consent of the other party fast had and obtained.Except as provided in the preceding sentence,any assignment of delegation of rights,duties or obligations hereunder made without the prior written consent of the other party or parties hereto shall be void and of no effect. No such assignment shall be deemed to relieve the assigning party from any liability or responsibility hereunder. 5.6 Relationship of Parties. The relationship of the parties to this Agreement shall be solely that of Buyer and Seller,and nothing herein contained shall be construed otherwise. 5.7 Governing Law. This Agreement shall be governed by,interpreted under,and construed and enforced in accordance with the internal laws of the State of California. 9 n „ 1L 5.8 Entire Agreement:Amendment This Agreement contains all of the agreements of the parties hereto with respect to the matters contained herein and no prior or contemporaneous agreement or understanding,oral or written,pertaining to any such matters shall be effective for any purpose. No provision of this Agreement may be modified,waived,amended or added to except if in writing and signed by the art against which the enforcement of such modification,waiver,amendment or addition is or may ed soght y 5.9 Pronouns. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter,singular or plural,as the identity of the parties may require, 5.10 Heading! , The headings of this Agreement are for purposes of reference only and shall not limit or define the meaning of the provisions of this Agreement. S.I 1 eve,null . If any paragraph,section,sentence,clause or phrase contained in this A shall become illegal,null or void,against public L Agreement pu policy.or otherwise unenforceable,for any reason,or shall be held by any court of competent jurisdiction to be illegal,null or void,against public policy,or otherwise unenforceable,the remaining paragraphs,sections,sentences,clauses or phrases contained in this Agreement shall not be affected thereby. 5.12 Waiver. The waiver of any breach of any provision hereunder by Buyer or Seller shall not be deemed to be a waiver of any preceding or subsequent breach hereunder. No failure or delay of any party in the exercise of any right given hereunder shall constitute a waiver thereof nor shall any partial exercise of•a right preclude fiuther exercise thereof. any 5.13 Further Assurances. Seller and Buyer each agree to do such finther acts and things and to execute and deliver such additional agreements and instruments as the other may reasonably require to consummate,evidence or confirm the sale or any other agreement contained herein in the manner contemplated hereby. 5.14 Counterparts. This Agreement may be executed in any number of counterparts,each of which shall be an original but all of which shalt constitute one and the same instrument. 5.15 Time of Essence. Time is of the essence in this Agreement as to all dates and time periods set forth herein. 5.16 Eminent Domain Pros i u. Seller shall promptly notify Buyer of any condemnation Proceeding commenced prior to the Close of Escrow. if any such proceeding relates to or may result in the loss of any material portion of the Property,Seller or Buyer may,at its option,elect either to r Agreement,in which event all funds deposited into Escrow,b Buyer (•)��this Buyer, all instruments shall be returned to the respective y or released to Seller shall be returned to pecti parties who deposited the same,and neither party shall have any further rights or obligations hereunder except as provided in Section 4.15,or(ii)continue the Agreement in effect,in which event upon the Close of Escrow,Buyer shall be entitled to any compensation, awards,or other payments or relief resulting from such casualty or condemnation proceeding, 5.17 Recitals. The provisions of the recitals of this Agreement shall constitute operative and enforceable provisions of this Agreement. 10 � n 15 IN WITNESS WHEREOF,this Agreement has been executed by the parties on the dates set forth under their respective signatures below,notwithstanding that this Agreement is dated for convenience and reference as of the date and year first written above. BUYER: SELLER COMMUNITY REDEVELOPMENT - AGENCY CITY OF GRAND TERRACE By: By: By. f Chairperson Dated:January 2009 Dated:January 2009 4t e t� va-a' 44- Approved as to Form: John R.Harper,City Attorney 11 /l n r EXHIBIT"A" LEGAL DESCRIPTION f - L' 12 /-0 17 EUMff= The fallowing dtnmlw rah propatty in the Chy of Oramd 7Wrace,County of San Beautrdi ms State of California: PARC73i.N0.1: 7bK patios of Lot 15,R.W.A.Godfrey's&bdlvWm of the Soudtw W a s gtrarror d Secdom 33.TOWMWP 1 South.Range 4 West.Sea Bernardino Baca and Maidlan,in the County of San Berme&%Stars of Qftni,6 according t4 Oovernment SWM,as per pl d roaordod in Book 13 of Maps,Page 23,da 0od a follows: Cone mmcingv the interaectiou of the southeagedy line of Banos Rand(fasmmlr R,edlmds-Rius=ide RosA as said road was conveyed to the County of San Banafto,by Dead recorded May 18,1932 In Book 795.page 89 Official Records,and the North the of Palm Avenue;tbeuce North 89'2r 10'Bast along said NW&sm of Palm Avenue 773.25 feet to the soutitea:<carnet ofthu parcel of land conveyed to Raymond A.Baader,et ux. by Deed recorded in Book 2745,Page 589 Official Records;thence Nato V 07 OOr Bast xk%the Bast line of sold Bauder parcel,459.91 feet to the amtheed comer of raid parcel,acid corner being also dw true paint of beginning,being also in the aoadteastorly tine of Barron Road;being also one a curve concave to ft um*weat, having a raft of 1392.52 feet,a radial Due thtougp which bests North 36'SS 48"West;d mce southwesterly along said southesady line of Barron Road through an angle of 4'OW 36".a diotance of 10&70 feet:dance youth 06 02'00'West,176A6 feet;thenco North 89.27 IV Baat on a tine pantile]b tie North lies of Palm Avenge.82.58 feet to a paint in dw Bast lino of acid Eernder parcel;thence North 0*07 OV Bast aimg acid lice 233.22 feet to rho true point of beginning: An eaaerne t and right of way 5 feet in width for public utility purposes,over a portion of Lot 15,R.WA Godfrey's Subdivides,of the sordhwatt W"UM rot of Section 33.Township 1 South.Range 4 West,Son Bernardino lean,in the County of San Bermali ,Stets of(lliforufa,0 per plat recorded is Book 13 of Maps,Page 23,in the Office of the County Recorder of aid County,the eaWdy line of said easement being 4oscnibed ar follows: Cammeocing of the intessecdop of the soulhoul rty line of Redlands-Riverside Road(Barton Rand)as . conveyed to the Canty of San Bernadino,by Deed reocabd May 19,1992 in Book 795 Pop 89 of OfAcW Records,with the North line of Palm Avemm thence But along the acid North line of Palm Avenue,773.75 fact,to the point of beginning of the easoma t to badeaaibed;thence North 0"W Boat 226.69 felt,more or Ian to the south aat corner of Parcel No.l above described,to the trains of said easement � 3 / 1 't EXHIBIT`B" SITE MAP �J 13 19 Iiq MAP I3111 Aar ollsr•mass want 1lsin Ph. R.W.A. Godfrey's Sub., M.B. 13/23 Cif of Grand Terrace 0476— Z 0 or to Tox Rai• Area — 1 16001 I / T r.roi• it 1 / N 3a 1 • � I ................. ................. .f` I • � I / � 11 31 Par. ! sr 1 Y/ � I �� t . ti u ' La it. ! is Y ii t1 ?In. Par. I + b 10 i + ` rs (tPLIAL) 1It Ill�ic. 4 + J f i i t! Per. ! w 1 i O lie 1 R —--Pity AVE" _—1 Iricl Na, III3A, Y.B, 193/!•1 _..^------ Piriil Not No. 331, P.Y. 3/81 11�e auaioo cs 01 Pli• Ai11111I's Yip Na. I, Nnrisi w Assessor'• Map OssembM 20 Pareil Yit Ni. 11431, P.M. 12311.2 OZ Book 0276 Page 20 San Barnardlno Ccanty N , STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE: January 13, 2009 SUBJECT: REJECT LIABILITY CLAIM GTLC-08-13 (Shively) The City of Grand Terrace has received a claim for damage for an injury as a result of a trip and fall by the claimant. Our Claims Administrator,Carl Warren&Co.,has reviewed the claim and is requesting that the City reject the Claim and send a standard rejection letter to the claimant. A copy of the claim is attached for your review. Staff Recommends Council: REJECT LIABILITY CLAIM GTLC-08-13 (Shively)AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN COUNCIL AGENDA ITEM NO- 1 ru.t, wltti: I.LAIIVI P VK VANIAlilt,N Kt:JLrKVLr YUK t'LLINU STAMP CITY OF GRAND TERRACE TO PERSON OR PROPERTY TLC -l)�'- 3 CITY CLERKS OFFICE CLAIM NO� J 22795 Barton Road Grand Terrace, CA 92313 INSTRUCTIONS 1. Claims for death,injury to person or to personal property must he filed not later than six ;q ECEI VED months after the occurrence. (Government Code Section 911.2) 2. Claims for damaged to real property must be filed not later than one year after the OCT occurrence. (Government Code Section 911.2) OCI 3. Read entire Claim Form before filing. 4. This claim form must be signed on page 2 at the bottom. 5. See Page 2 for space provided to include a diagram of accident location. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: City of Grand Terrace Date of Birth of Claimant O-2- G r 3 Name of Claimant Occupation of Claimant Home Address of Claimant City and State Home Telephone Number 4o 62'A1�0 Business Address of Claimant City and State Business Telephone Number Give address and telephone number to which you desire notices or communications to be sent Claimant's Social Security No regarding this claim When did DAMAGE o INJURY occur? Name of any city employees involved in INJURY or DAMAGE Date C c 'Sr'--' Time IG. '>c 7 tk( If claim is for Equitable Indemnity, give date claimant served with the complaint: Date i Where did DAMAGE or INJURY occur? Describe fully, and provide a diagram in the section provided on page 2. Where appropriate, give street names and addresses and measurements from landmarks: /'7`4 lrc,/J�u� ,vr�� [ r'i/�J_ /1N R4C- /h ter) !!v FLU'YT Or- S—IA Fl2 P4)[" Ur7 f7— Describe in detail how the DAMAGE or INJURY occurred. ! f)C 1rJPFt7 u%'c t✓ 7t65 U!'rCciF& Col-IC jeF7 " Describe in Detail each or DAMAGE frI Y Ff2LF, ROi!Srryc My IY05C I'Ny U10V',C, /( 1-7fC U�F/�Ftu �/t7E rilf I[ = G� A QF ��- /�rf7 X�12r] //yGR9[Y 7t�22 4c'� 'Rhyy o�cl claim �fte Crty is responsie � The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date(exact): Estimated prospective damages as far as known: Damage to property . . . . . . . . . . . . . . . $ G�n� G�Ry r_'y Future expenses for medical and hospital care $ Expenses for medical and hospital care . . . $4/!;" DF-" Future loss of earnings . . . . . . . . . . $ Loss of earnings . . . . . . . . . . . . . . . . $ Other prospective special damages $ Special damages for . . . . . . . . . . . . . $ Prospective general damages . . . . . . $ General damages $ Total estimate prospective damages $ Total damages incurred to date Total amount claimed as g1,14e,o . , ntati)1 ,of, s cjai : �• `f , , See Page 2(over) l E 0 IS CLAIM ST BE SIGNED ON REVERSE S Were paramedics or ambulance called? If so, name city or ambulance Ix 12- If injured, state date, time, name and address of doctor of your first visit hr'N,::t l-i; ,li- / r9;,-c Cr'Gy WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: c �(;Fe'E �E.L�r-"�?�T� F'�c.'PLL' Atc'riuu7i� Bali ll�l/JI4� Cyr {` Name , � 7t.0 F= ,l C- 0 f f (,Address Phone 3 J9 h _ �� ._. L/(� Name Address Phone *.tame, Address Phone `,- )CTORS and HOSPITALS: Hospital Address Dale osprta iO Doctor Address Date of Treatment Doctor Address Date of Treatment READ CAREFULLY For all accident claims provide in the following area a of City Vehicle when you first saw it,and by"B"location diagram of the manes of streets, including North, East, of yourself or your vehicle when you Post saw City vehicle; South,and West;indicate place of accident by"X"and by location of City vehicle at time of accident by "A-1"and showing house numbers or distances to street corners. If location of yourself or your vehicle at the time of accident City Vehicle was involved,designate by letter"A"location by"B-1"and the point of impact by"X." Signature of Claimant (or person filing on his/her behalf Typed or Printed Name giving relationship to Claimant) Date: L' - inJ NOTE: CLAIMS MUST BE FILED WITH THE CITY CLERK (Government Code Section 915a). Presentation of a false claim is a felony(Penal Code Section 72.) _ RECEIVED CITY OF GRAND TERRACE CEC 0 2008 EMERGENCY OPERATIONS COMMITTEE Regular Meeting 'CITY OF GRAND TERRACE MINUTES CITY CLERK'S r)EPARTMENT November 4, 2008 The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by Chairperson, Vic Pfennighausen at 6:07 p.m. Agendas were distributed. MEMBERS PRESENT— Vic Pfennighausen, JoAnn Johnson, Glenn Nichols, Hanni Bennett and Lew Neeb. MEMBERS ABSENT—Jim Vert, Randy Halseth, Susan Taylor, Debra Hurst, Robert Stewart and Oscar Santana. CITY STAFF—Steve Berry, Acting City Manager GUESTS PRESENT/INTRODUCTIONS—Cathy Varelas from Child Care. CORRESPONDANCE/COMMUNICATIONS—None. APPROVAL OF AGENDA with motion by Lew Neeb and second by Glenn Nichols. APPROVAL OF MINUTES OF OCTOBER 7,2008 with motion b Le Hanni Bennett. Y w Neeb and second by LIAISON REPORT by Steve Berry. a. Make a Difference Day went very well on October 251h. About 30 people came out and at least a mile of graffiti was painted out. b. Matt Wirz successfully completed the CERT training and will be recognized along with the other people at the council meeting on November 18th. c. Free Dump Day also went very well. It could be very worth while trying to promote a Free-Cycling day also, where useful items could be picked up and used by someone else. d. Halloween Haunt also went very well. Escape Artist was covered by Los Angeles television stations. Magician was enjoyed during the evening. e. Gala Dinner was a huge success. f City Birthday Party will be held on December 91h with City Council following. Anyone wishing to attend should RSVP to Ann Petta. g. Steve will attend the OACC (Operational Area Command Center) on November 6'h at the Rialto Emergency Operations Center. h. Steve will be working with CERT to see who MURS radios are checked out to. Also, a base station will be installed just outside Steve's office and he will have an HT available to use. i. He did not know exactly where we are with the Travelers Radio, but will check with Matt. COUNCIL AGENDA ITEM NO. -�1 C,� 1 j. Child Care Center completed their Disaster Activation training. k. The Great Shakeout, previously known as the Golden Guardian program, is taking place from November 3 to 18. Our EOC nor the city is participating this year due to too many other commitments. 1. CERT will be doing something at the park on November 171h. Steve will find out the, details. EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. The EOC has received a gift of substantial radio equipment from Art Thompson. We " are still in the process of determining if and how we can use this equipment. Glenn - Nichols will see if he can find information on the internet.. b. This equipment is in the 800 MHz and may not be useful to us. c. All other radio equipment is working very well. d. Stress the importance of the MURS radios used by CERT being properly conditioned and kept in top working order. Also, that there be an accounting of who has each radio. e. They should also establish a regular NET so that the system can be checked at least once a week. UNFINISHED BUSINESS— Still working on the MURS radio system. NEW BUSINESS a. Work Day at the EOC will be moved to Monday,afternoons. b. No report from CERT. c. Vic continues to urge us to make arrangements for a new Chairperson. He is quite anxious to retire from the Chairperson, but will be willing to help the new person. Please think about what could possibly be done. TRAINING/SPEAKERS ADJOURNMENT at 6:45 p.m. l � JoAnn Jo son, Secretary NEXT MEETING WILL BE TUESDAY, DECEMBER 2 2008 AT 6 P.M. Olfd fJ137ft AWA30A J1 tr 1,100 RECEIVED CITY OF GRAND TERRACE j.A Q r' �Q,�j� EMERGENCY OPERATIONS COMMITTEE , Regular Meeting CITY OF GRAND TERRACE MINUTES CITY,CLERK'S DEPARTMENT December 2, 2008 The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road, Building 3. The meeting Chairperson.' Vic Pfennighausen at 6:00 m, Agendas n b was called to order by j P• g�,ndas were distributed. MEMBERS PRESENT—Vic Pfennighausen, Randy Halseth, Susan Taylor, Debra Hurst, Oscar Santana, JoAnn Johnson, Glenn Nichols, Hanni Bennett and Lew Neeb. MEMBERS ABSENT—Jim Vert and Robert Stewart. CITY STAFF—Matt Wirz GUESTS PRESENT/INTRODUCTIONS—None. CORRESPONDANCE/COMMUNICATIONS— None. APPROVAL OF AGENDA with motion by Lew Neeb and second by Susan Taylor. APPROVAL OF MINUTES OF NOVEMBER 4, 2008 with motion by Lew Neeb and second by J Susan Taylor. LIAISON REPORT by Matt Wirz. a. Steve Berry is attending a special meeting with officials that may lead to acquiring land on Blue Mountain. b. Matt questioned when the base station was to be in stalled near his desk at City Hall. c. Vic indicated that he had been working on the installation at the new Senior Center since it needed to be done before the roofing went on. As soon as he(Vic) can get the time along with the antenna installer they will install the base station at the desired location at City Hall. He also indicated that it would not take very long to install. Probably easily within one day. d. Vic also reminded Matt about the MURS radio net that takes place at 10 o'clock each Monday morning. e. Information on the Travelers Radio system we want to purchase with the$5000 grant. The system will probably cost closer to $6000 by the time all costs are covered. It was suggested we might approach C'ERT to help with the funding. f. Vic explained how the Travelers Radio works and how someone in the city will have to take the responsibility of keeping the information up to-date. g. The City of Grand Terrace did not participate directly in the Great California Shake Out exercises, but some individual CERT members did. The exercise was a huge success. h. Matt indicated that December Wh would be the City Pot Luck and the City Council meeting would be moved up to a later time than usual. EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. One of the EOC telephones goes out nearly every time it rains. MPower is very hard to get someone who can help. Wish it were easier to get help or the problem could be fixed permanently. b. Glenn Nichols has been working on the radios that were donated, but it is highly likely that they will not be of any use to us and may go into storage until a use can be found. c. Matt and Vic have been working together on the Satellite Phone. The programming and retrieval of numbers is far more complicated than an ordinary phone. Perhaps beside having some numbers in memory, it may be more useful to have good dialing instructions and a directory printed that will tit neatly into the phone case. Matt will continue working on this. UNFINISHED BUSINESS a. Glenn is still working on the 800 MHz radios. b. Vic/Matt/CERT are still working on the MURS radios. c. Matt/Vic are still working on the Satellite Phone system. d. Matt/Vic are working on the Travelers Radio system NEW BUSINESS a. Work Day at the EOC moved to Monday afternoons. Will be working on trailers, painting and equipping. b. CERT is moving ahead in having monthly drills. Most recent one involved'up righting a trailer that had been overturned, using cribbing. The drill went very well. c. Vic continues to urge us to make arrangements for a new Chairperson. He is quite anxious to retire from.the Chairperson, but will be willing to help the new person. Please think about what could possibly be done. TRAINING/SPEAKERS a. Vic indicated that it would be a good idea for some of the EOC people to observe the CERT training sessions. AQJOURNMENT,at 6:46 p.m. Jo. nn Johnson, Secretary NEXT MEETING WILL BE TUESDAY, JANUARY 6, 2009 AT 6 P.M. COMMITTEE REQUEST FOR CITY COUNCIL, ACTION COUNCIL MEETING DATE: JAN. 13 2009 DATE: JAN. 6 2009 PROBLEM(S): 1. The Emergency Operations Committee has received a letter of resignation from Alternate Member Robert Stewart. He must resign because he recently moved out of the City of Grand Terrace. ALTERNATIVES: Do Nothing } SOLUTION(S): 1. Accept the resignation of Alternate Member, Robert Stewart. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: The Committee is requesting that: 1. The Council accept the resignation of Alternate Member Robert Stewart and thank him for his help in the past. COUNCIL AGENDA ITEM NOS � Historical & Cultural Activities Committee AN 0 c; 2009 Minutes for December 1, 2008 CITY OF GRAND TERRACE The meeting was called to order at 7:00 p.m.by Vice-Chairman Ann Petta. Those present were Ann ENT Petta, City Clerk Brenda Mesa, Frances Carter, Shelly Rosenkild, Masako Gifford and Gloria Ybarra. Secretary's Report: The minutes for November 3, 2008 were read and approved on a motion by Frances, seconded by Masako. Motion carried. Treasurer's Report: The budget shows a balance of$1,041.48. The petty cash balance is $410.23. As per Colleen's instructions, Frances distributed money from Petty Cash to the following for the anniversary Pot-Luck dinner: Shelly- $100.00 for decorations, apple cider, balloons and other miscellaneous items. Ann- $40.00 for ham, bread and butter. Masako - $40.00 for 4 turkey breasts weighing approximately 20 lbs. Historical Report: Ann reported that she copied materials such as old newspaper photos of significant historical value concerning the city for the Time Capsule and delivered them to Acting City Manager Steve Berry. Old Business: Glass Display Case Ann has gathered materials for the case which include newspaper clippings of the opening of City Hall and the 1"City Council meeting with Tony Petta presiding as the first City Mayor. Ann will make copies of materials where needed for the case. Shelly will tend to obtaining a cardboard box(s) to elevate the materials in the case for better viewing as well as blue materials to cover the boxes. On Friday, December 5, at 2:00 p.m., Ann, Shelly, Masako and Gloria will meet to arrange the materials in the display case. 301h Anniversary Potluck Dinner, Tuesday, December 9, 2008: The committee discussed the evening program and agreed on the following agenda: 7:00 p.m. - Tony Petta, Master of Ceremonies, will speak on the history of Grand Terrace -Tony Petta will introduce speaker Tom Schwab who will present a speech about the history of Grand Terrace and his personal involvement with its growth. Tom is the current City Manager -City Mayor Maryetta Ferre will speak and will include an update on the progression of projects coming to fruition the next couple of years. - Cutting of the City's Birthday cake - Photos taken 7:30 p.m. End of Program COUNCIL AGENDA ITEM NO. '�2c; Room Layout The committee discussed the tables used for the pot-luck and include placing: - a table under the clock for desserts - round tables at both ends of the room - the salad table away from the wall to facilitate two serving lines Tables will total seven food tables and four additional tables for the lobby. A folding screen will be used to separate the kitchen area from the rest of the room. A podium will be used for the program speakers. Both front and back doors will be open for access to the room. The city will record the evening festivities. Approximately l 10-115 people are expected to attend. Decorations Shelly presented an assortment of decorations. Of particular interest were the colors on the napkins which included dark blue, light blue and green and white which could or can be used as the color scheme throughout the room. Blue glitter tissue paper in glass containers with separate round mirrors on the bottoms along with small mirrored circles and candy kisses added for effect as well as color coordinated balloons were discussed. Shelly added that a large green plastic tray can be used for the candy and that a large blue number 30, signifying the City's 301h anniversary, can be hung on the screen. After discussion,the committee agreed on the decorations described and on the purchase of 4 large bags of candy kisses which cost $10.00 each. Frances and Shelly will inventory the supplies used in the pot-luck(ie: napkins, plates, etc.) along with Colleen's input. As was previously discussed, sparkling apple cider will be used to toast the City's 30`h anniversary. Plastic champagne glasses will be used for the cider. Shelly will tend to the purchase of these items. No set amount of cider bottles was decided. The city will provide the coffee and cake. The cake will be.a chocolate cake with white frosting, blue flowers and green decorations. Brenda will inquire with Starbucks coffee to see if they can make the coffee. Food Items salad - Shelly ]fJl30A J13V1U00 4 turkey breasts (20 lbs) - Masako punch, ice, scalloped potatoes - Frances pasta dish/rice - Gloria garbanzo dish, ham, bread and butter- Ann Committee members will meet at 9:00 a.m. the morning of the pot-luck to decorate and return at 4:00 p.m. to finish decorating, etc. Ann advised that volunteers will be on hand to help. Brenda informed the committee that it has been chosen for special recognition by the City. The committee is asked to appear in the Council Chambers after the pot-luck/program for this special recognition by the City Mayor and City Council. The meeting was adjourned at 8:00 p.m. The next committee meeting is scheduled for January 5, 2009. Re§pectfully Submitted, I?X Gloria Ybarra/ Secretary �1Ty RAND TE Community Services Department Staff Report MEETING DATE: January 13, 2009 CRA ITEM O COUNCIL ITEM (X) SUBJECT: Adopt Construction and Demolition Waste Management Ordinance ` NO FUNDING REQUIRED BACKGROUND The California Integrated Waste Management Act(AB 939)mandates that cities divert 50%of the solid waste going to landfills. This can be accomplished through a variety of programs including curbside residential recycling and green waste programs,commercial recycling and waste reduction activities On December 11,2008,the Permitting and Compliance Committee of the California Integrated Waste Management Board(CIWMB)granted the City a"Good Faith Effort"designation,for the City's efforts towards achieving the 50%diversion. The City's diversion in 2005 was 52%and in 2006 it was 48%. As part of the good faith effort designation,the Board staff noted that the City has not adopted a Construction and Demolition Waste ordinance. The Construction and Demolition (C & D) Ordinance will require construction and/or demolition projects to reduce the solid waste going to landfills. The CIWMB is strongly recommending the adoption of a C & D ordinance as a continuing good faith effort to comply. Staff will continue to explore any and all programs for applicability to the City's effort to reach the 50%diversion goal. RECOMMENDATION It is recommended that the City Council adopt the Construction and Demolition Ordinance and require the filing of plans,reports and deposits for same with Public Works Department. COUNCIL AGENDA ITEM NO. 1 ORDINANCE NO. ORDINANCE OF THE CITY OF GRAND TERRACE, ADDING CHAPTER 15.58 RELATING TO RECYCLING AND DIVERSION OF CONSTRUCTION AND DEMOLITION WASTE The City Council of the City of Grand Terrace does hereby enact as follows: Chapter 15.58 Recycling and Diversion of Construction and Demolition Waste is hereby added to the City of Grand Terrace Municipal Code to read as follows: Chapter 15.58 Recycling and Diversion of Construction and Demolition (C&D) Waste Section 15.58.010 Findings and Statement of Intent Section 15.58.020. Definitions Section 15.58.030. Diversion Requirement Section 15.58.040. Diversion Requirement Exemption Section 15.58.050. Threshold Section 15.58.060. Waste Management Plan - Section 15.58.070:Performance Security Required Section 15.58.080. On-Site Practices Section 15.58.090. Reporting Section 15.58.100. Violations Section 15.58.110. Appeals Section 15.58.010 Findings and Statement of Intent RESOLVED, by the City Council of the City of Grand Terrace, California, that: WHEREAS, under California law as embodied in the California Waste Management Act of 1989 (California Public Resources Code Sections 40000 et seq.), the City of Grand Terrace is required to prepare, adopt and implement source reduction and recycling plans to reach landfill diversion goals, and is required to make substantial reductions in the volume of waste materials going to the landfills, or face fines up to $10,000 per day; 1of12 WHEREAS, in order to meet these goals it is necessary that the City promote the reduction of solid waste, and reduces the stream of solid waste going to landfills; and WHEREAS,waste from construction, demolition, and renovation of buildings represents a significant portion of the volume of waste presently coming from the City of Grand Terrace and much of this waste is particularly suitable for recycling and reuse; WHEREAS,the City's commitment to the reduction of waste requires the establishment of programs for recycling and salvaging of construction and demolition(C&D) waste; WHEREAS, certain types of projects are exempt from these requirements; NOW,THEREFORE,THE CITY OF GRAND TERRACE, CALIFORNIA, ORDAINS THAT: Chapter 15.58 is added to the City of Grand Terrace Municipal Code. Section 15.58.020 Definitions (a)"Applicant" means any individual, firm, limited liability company, association, partnership, political subdivision, government agency, municipality, industry, public or private corporation, or any other entity whatsoever who applies to the-City for the applicable permits to undertake any construction, demolition, or renovation project within the City. (b)"C&D Recycling Center" means a facility that receives only C&D material that has been separated for reuse prior to receipt, in which the residual (disposed) amount of waste in the material is less than.10%of the average weight of material separated for reuse received by the facility over a one month period. (c)"City-sponsored project" means a project constructed by the City or a project receiving twenty-five percent or more of its financing from the City. (d)"Class III Landfill" means a landfill that accepts non-hazardous resources such as household, commercial, and industrial waste, resulting from construction, remodeling, repair, and demolition operations. A Class III landfill must have a solid waste facilities permit from the California Integrated Waste Management Board (CIWMB) and is regulated by an Enforcement Agency (EA). (e)"Construction" means the building of any facility or structure or any portion thereof including any tenant improvements to an existing facility or structure. (f)"Construction and Demolition Material" (C&D Material) means building materials and solid waste resulting from construction, remodeling, repair, cleanup, or demolition operations that are not hazardous as defined in California Code of Regulations, Title 22 Section 66261.3 et seq. This term includes, but is not limited to, asphalt, concrete, 2of12 Portland cement concrete, brick, lumber, gypsum wallboard, cardboard, and other associated packaging, roofing material, ceramic tile, carpeting, plastic pipe and steel. The material may be commingled with rock, soil, tree stumps, and other vegetative matter resulting from land clearing and landscaping for construction or land development proj ects. (g) "Conversion Rate" means the rate set forth in the standardized Conversion Rate Table approved by the City pursuant to this Article for use in estimating the volume or weight of materials identified in the Waste Management Plan. (h)"Covered Project" shall mean the following: -- (1) "Private Projects" - All construction, renovation and demolition Project where the total square footage is 1,000 square feet or greater and which require the submission of plans, drawings or specifications to any City Department for review and approval. (2) "City-Sponsored Projects"- All City-sponsored construction, demolition and renovation Projects, including any project in which at least twenty-five percent of the project funding is provided by or through the City. (i)"Deconstruction" means the careful dismantling of buildings and structures in order to salvage as much material as possible. 0)"Demolition" means the decimating, razing, ruining, tearing down or wrecking of any facility, structure, pavement or building, whether in whole or in part, whether interior or exterior. 1 (k)"Disposal" means the final deposition of construction and demolition or inert material, including but not limited to: (1) - stockpiling onto land of construction and demolition material that has not been sorted for further processing or resale, if such stockpiling is for a period of time greater than 30 days, or, (2) - stockpiling onto land of construction and demolition material that has been sorted for further processing or resale, if such stockpiling is for a period of time greater than one year, or, (3) - stockpiling onto land of inert material that is for a period of time greater than one year, or, (4) - disposal of construction and demolition or inert material to a landfill. (1)"Diversion Requirement" means the projected diversion, by weight, of the total Construction and Demolition Material generated by a Project via reuse or recycling. (m) "Divert" means to use material for any purpose other than disposal in a landfill or transformation facility. 3of12 (n)"Enforcement Agency (EA)" means an enforcement agency as defined in Public Resources Code 40130. (o)"Inert Backfill Site" means any location other than an inert landfill or other disposal facility to which inert materials are taken for the purpose of filling an excavation, shoring, or other soils engineering operation. (p)"Inert Disposal Facility/Inert Waste Landfill" means a disposal facility that accepts only inert waste such as soil and rock, fully cured asphalt paving, uncontaminated concrete (including fiberglass or steel reinforcing rods embedded in the concrete), brick, glass, and ceramics, for land disposal, (q)" Inert waste" means only rock, concrete, brick, sand, soil, ceramics, and cured asphalt. "Inert waste" does not include any waste that meets the definition of"designated waste," as defined in Section 13173 of the Water Code, or "hazardous waste" asAefined in Section 40141 of the Public Resources Code. (r)"Mixed Material" means loads that include commingled recyclables and non- recyclable materials generated at the project site. (s)"Mixed Material Recycling Facility" means a processing facility that accepts loads of mixed construction and demolition debris for the purpose of recovering re-usable and recyclable materials and disposing the non-recyclable residual materials (t)"Performance Security" means any performance bond, surety bond, money order, letter of credit, certificate of deposit, or restricted bank account, provided to the City pursuant J to Section 15.58.07. (u)"Post-Consumer Material" as defined in Public Contract Code Section 12200(b)means "a finished material which would have been disposed of as a solid waste, having completed its life cycle as a consumer item, and does not include manufacturing wastes." Post-Consumer Material is generally any product that was bought by the consumer, used, and then recycled into another product. (v)"Project" means any activity which requires an application for a building or demolition permit or any similar permit from the City. (w)"Recycled Product" as defined in Public Contract Code Section 12200(a) means "all materials, goods, and supplies with no less than 50 percent of the total weight of which consists of secondary and Post-Consumer Material with not less than 10 percent of its total weight consisting of Post-Consumer Material." This definition applies to paper products, plastic products, compost and co-compost, glass products, lubricating oils, paints, solvents, retreaded tires, tire-derived products, and steel products. A recycled product also includes products that could have been disposed of as solid waste having completed its life cycle as a consumer item, but otherwise is refurbished for reuse without substantial alteration of its form. (x)"Recycling" means the process of collecting, sorting, cleansing, treating, and reconstituting materials for the purpose of using the altered form in the manufacture of a 4 of 12 S new product. Recycling does not include burning, incinerating, or thermally destroying solid waste. (y)"Renovation" means any change, addition or modification in an existing structure. (z)"Reuse" means the use, in the same or similar form as it was produced, of a material which might otherwise be discarded. (aa)"Salvage" means the controlled removal of Construction and Demolition Material from a permitted building or construction site for the purposes of recycling, reuse, or storage for later recycling or reuse. (bb)"Sanitary Wastes means materials that require special handling procedures such as liquid wastes including domestic sanitary sewage. (cc) "Secondary Material" as defined in Public Contract Code section 12200(c)means "fragments of finished products or finished products of;a manufacturing process, which has converted a resource into a commodity of real economic value, and includes Post- Consumer Material, but does not include excess virgin resources of the manufacturing process." This material did not reach the consumer prior to being recycled. (dd)"Sediment" means soil and other material that has been eroded and transported by storm or well production runoff water. (ee)"Separated for Reuse" means materials, including commingled recyclables, that have been separated or kept separate from the solid waste stream for the purpose of additional sorting or processing those materials for reuse or recycling in order to return them to the economic mainstream in the form of raw material for new, reused, or reconstituted products which meet the quality standards necessary to be used in the marketplace, and includes Source Separated Materials. (ff)"Solid Waste" as per Public Resources Code Section 40191 means all putrescible and non-putrescible solid, semisolid, and liquid wastes, including garbage, trash, refuse, paper,rubbish, ashes, industrial wastes, demolition and construction wastes, abandoned vehicles and parts thereof, discarded home and industrial appliances, dewatered, treated, or chemically fixed sewage sludge which is not hazardous waste, manure, vegetable or animal solid and semisolid wastes, and other discarded solid and semisolid wastes. "Solid Waste" does not include any of the following wastes: (1) Hazardous waste, as defined in PRC Section 40141. (2) Radioactive waste regulated pursuant to the Radiation Control Law [Chapter 8 (commencing with Section 114960) of Part 9 of Division 104 of the Health and Safety Code]. ; (3) Medical waste regulated pursuant to the Medical Waste Management Act [Part 14 (commencing with Section 117600) of Division 104 of the Health and Safety Code]. (gg) Source Separated Materials" means materials that are sorted at the site of generation by individual material type including commingled recyclable materials for the purpose of 5of12 ' f recycling i.e. loads of concrete that are source-separated for delivery to a recycling facility. (hh)"Virgin Material" means the portion of the product made from non-recycled material, that is, the material that is neither post-consumer nor secondary material. (ii) "Waste Hauler" means a company that possess a valid permit from the City of Grand Terrace to collect and transport solid wastes from individuals or businesses for the purpose of recycling or disposal under the City of Grand Terrace's name. Oj)"Waste Management Plan" (WMP) means a completed Waste Management Plan form, approved by the City for the purpose of compliance with this Article, submitted by the Applicant for any Covered or Non-covered Project. (kk)"Waste Management Plan Compliance Official" means the Director of Public Works or his or her designee. Section 15.58.030 Diversion Requirement It is required that at least sixty percent of the estimated tonnage of Construction and Demolition Material generated from each Covered Project shall be Diverted from Disposal. The sixty percent of the estimated tonnage of Construction and Demolition Material shall not include any Inert Materials that are disposed in an Inert Backfill Site. Section 15.58.040 Diversion Requirement Exemption A. Application: If an Applicant for a Covered Project experiences circumstances that the Applicant believes make it infeasible to comply with the Diversion Requirement, the Applicant may apply for a diversion requirement exemption at the time that he or she submits the WMP required under Section 15.58.060. (Waste Management Plan) of this Ordinance. B. Meeting with Compliance Official: The WMP Compliance Official shall review the information supplied by the Applicant and may meet with the Applicant to discuss feasible ways of meeting the diversion requirement. Based on the information supplied by the Applicant, the WMP Compliance Official shall determine whether it is feasible for the Applicant to meet the Diversion Requirement. C. Granting of Exemption: If the WMP Compliance Official determines that it is infeasible for the Applicant to meet the Diversion Requirements, he or she shall determine the maximum feasible diversion rate for waste generated by the project and shall indicate the new diversion requirement that the Applicant shall be required to meet, and will inform the Applicant in writing of the new requirement. The Applicant shall then have 15 days to resubmit another WMP, which is in compliance with the new diversion requirement. If the Applicant fails to resubmit, or if the resubmitted WMP does not comply with Section 15.58.060 (Waste 6of12 7 Management Plan), the WMP Compliance Official shall disapprove the.WMP in accordance with Section 15.58.060 (Waste Management Plan). D. The following are categorically exempt from the requirements of this Chapter: 1. Work for which a building or demolition permit is not required. 2. Roofing projects that do not include tear-off of existing roof. 3. Work for which only a plumbing, electrical, or mechanical permit is required. 4. Seismic tie-down projects. 5. Projects where no structural building modifications are required. 6. Emergency demolition required to protect the public health and safety. 7. Other work as determined by the City Manager or his designee based on their review of the record or facts. Section 15.58.050 Thresholds for Covered Pro*ects A. Covered Projects (Construction and Renovation): All construction and renovation projects within the City that are five hundred square feet or greater shall comply with Chapter 15.58, and shall submit a Waste Management Plan prior to beginning any construction or demolition activities, and shall be subject to the provisions of this Chapter. Failure to comply with any of the terms of Chapter 15.58 shall subject the Project Applicant to the full range of enforcement mechanisms set forth in Section 15.58.100 (Fines/Penalties) below. B. Covered Projects (Demolition): All demolition projects within the City that are five hundred square feet or greater shall comply with Chapter 15.58, and shall submit a Waste Management Plan prior to beginning any demolition activities, and shall be subject to the provisions of this Chapter. Failure to comply with any of the terms of Chapter 15.58 shall subject the Project Applicant to the full range of enforcement mechanisms set forth in Section 15.58.100 (Fines/Penalties) below. C. Non-Covered Projects(Construction and Renovation): Applicants for construction and renovation projects within the City whose projects that are less than five hundred square feet are not required, but shall be encouraged, to divert at least sixty percent of all project-related construction and demolition waste. D. Non-Covered Projects(Demolition): Applicants for demolition projects within the City whose projects are less than five hundred square feet are not required, but shall be encouraged, to divert at least sixty percent of all project-related demolition waste. E. City-sponsored Projects (Construction and Renovation): All City -sponsored construction and renovation projects shall submit a Waste Management Plan prior to beginning any construction or demolition activities, and shall be subjected to the provisions of this Chapter. 7of12 F. City-sponsored Projects (Demolition): All City-sponsored demolition projects shall submit a Waste Management Plan prior to beginning any demolition activities, and shall be subjected to the provisions of this Chapter. G. Deconstruction/Salvage Interval for Covered Demolition Projects - Every Covered Project that involves demolition shall be made available for Deconstruction and/or Salvage prior to Demolition. It shall be the responsibility of the applicant to recover the maximum feasible amount of designated recyclable and reusable materials prior to demolition. In order to provide sufficient time for Deconstruction and/or Salvage, no demolition may take place until a period of 10 working days has elapsed from the date of issuance of the demolition permit. Recovered and salvaged material from every project shall qualify to be counted in meeting diversion requirements of Section 15.58.030 (Diversion Requirement). Recovered or salvaged recyclables and reusable materials may be given away or sold on the premises, or may be removed to reuse facilities for storage or sale. The Applicant shall provide written supporting documentation such as letters of donation, bills of sale or other information with the final submission of the Waste Management Plan results that shall clearly document the final destination of the recovered or salvaged materials, the quantity or items that were recovered or salvaged, and the recipient of those materials. H. Compliance with this Chapter shall be listed as a condition of approval on any building or demolition permit issued for a Covered Project. 4 Section 15.58.060 Waste Management Plan Prior to starting the project, every Applicant shall submit a properly completed "Waste Management Plan" (WMP) to the WMP Compliance Official, in a form as prescribed by that Official, as a portion of the building or demolition permit process. The completed WMP shall contain the following: A. The square footage of the proposed project; B. The estimated weight of project waste to be generated by material type; C. The maximum weight of such materials that can feasibly be diverted via Reuse or Recycling by material type; D. The vendor(s)that the applicant proposes to use to haul the materials; E. The facility(s)that the materials will be hauled to, and their expected diversion rates by material type; F. Estimated weight of construction and demolition waste that will be disposed. Because actual material weights are not available in this stage, estimates are used. In estimating the weight of materials as identified in the WMP, the Applicant shall use the standardized conversion rates approved by the City of Grand Terrace for this purpose. Approval of the WMP as complete and accurate shall be a condition precedent to the issuance of any building or demolition permit. If the applicant calculates the projected feasible diversion rate as described above, and finds the rate does not meet the diversion 8of12 a goal, the applicant must then submit information supporting the lower diversion rate. If this documentation is not included, the WMP shall be deemed incomplete. a. APPROVAL:No building or demolition permit shall be issued for any Covered Project unless and until the WMP Compliance Official has approved the WMP. Approval shall not be required, however, where emergency demolition is required , to protect public health or safety. The WMP Compliance Official shall only approve a WMP if he or she determines that all of the following conditions have been met: r, 1. The WMP provides all of the information set forth in this section. 2. The WMP indicates that sixty percent of all C&D waste generated by the project shall be diverted (or new diversion goal set in accordance with the Applicant's approved Diversion Exemption request); and 3. The Applicant has submitted an appropriate Deposit for the project. b. NON-APPROVAL: If the WMP Compliance Official determines that the WMP is incomplete or fails to indicate that at least sixty percent (or new diversion goal set in accordance with the Applicant's approved Diversion Exemption request) of all C&D waste generated by the project will be diverted,he or she shall either: 1. Return the WMP to the Applicant marked"Disapproved", including a statement of reasons, and will notify the building department, which shall then immediately stop processing the building or demolition permit application, or 2. Return the WMP to the Applicant marked"Further Explanation Required." Section 15.58.070 Performance Security Required As a condition precedent to the issuance of any permit for construction or demolition for a Covered Project,the Applicant shall post a Performance Security (cash, letter of credit, performance or surety bond, money order) in the amount of one dollar for each estimated square foot, but not less than fifty dollars. The Performance Security shall be returned, without interest, in total or pro-rated, upon proof of satisfaction by the WMP Compliance Official that no less than the required percentage of Construction and Demolition Material tonnage generated by the Covered Project has been diverted from Disposal and has been Recycled or Reused or stored for later reuse or recycling. If a lesser percentage of Construction and Demolition Material tonnage than required is diverted, a proportionate share of the Performance Security shall be returned. The Performance Security shall be forfeited entirely or to the pro-rated extent that there is a failure to comply with the requirements of this chapter. The City may, by formal resolution, modify the amount of the required Performance Security. Section 15.58.080 On-site Practices '9 of 12 During the term of the Covered Project, the Applicant shall recycle and reuse the required percentage of waste, and shall keep records of the tonnage or other measurements approved by the City that can be converted to tonnage amounts. The WMP Compliance Official will evaluate and may monitor each Covered Project to determine the percentage of Construction and Demolition Materials salvaged, recycled or reused from the Covered Project as well as the tonnage of materials that was subject to Disposal. For Covered Projects including both Construction and Demolition, diversion of materials shall be tracked and measured separately. To the maximum extent feasible, project waste shall be separated on-site if this practice increases diversion. For construction and/or demolition projects, on-site separation shall include salvageable materials (e.g., appliances, fixtures, plumbing, metals, etc.,) and dimensional lumber, wallboard, concrete and corrugated cardboard. Under no condition shall the on-site practices, including but not limited to the process of separating materials on-site, storage of separated materials or other activities under this Chapter violate the Areawide Urban Storm Water Runoff Permit for San Bernardino County and the Incorporated Cities,NPDES Permit No. CAS618036 or subsequent Permits as adopted by the Santa Ana Regional Water Quality Control Board. Section 15.58.090 Reporting Within 15 calendar days following the completion of the Demolition phase of a Covered Project, and again within 15 calendar days following the completion of the Construction phase of a Covered Project, the applicant shall, as a condition precedent to final inspection and to issuance of any Certificate of Occupancy or final approval of project, submit documentation to the WMP Compliance Official that proves compliance with the requirements of Sections 15.58.060 (Waste Management Plan) and 15.58.030 (Diversion Requirement). The documentation shall consist of a final completed WMP showing actual waste tonnage data, supported by original or certified photocopies of receipts and weight tags or other records of measurement from recycling companies, deconstruction contractors, and/or landfill and disposal companies. In addition, where materials were recovered or salvaged recyclables and reusable materials were given away or sold on the premises, or removed to a reuse facility for storage or sale, the Applicant shall provide written supporting documentation such as letters of donation, bills of sale or other information that shall clearly document the final destination of the recovered or salvaged materials, the quantity or items that were recovered or salvaged, and the recipient of those materials. Receipts and weight tags will be used to verify whether waste generated from the Covered Project has been or are to be recycled, reused, salvaged or disposed. The applicant shall make reasonable efforts to ensure that all designated recyclable and reuse waste salvaged or disposed are measured and recorded using the most accurate method of measurement available. To the extent practical, all construction and demolition waste shall be weighed in compliance with all regulatory requirements for accuracy and maintenance. For construction and demolition waste for which weighing is not practical due to small size or other considerations, a volumetric measurement shall be used. For conversion of volumetric measurements to weight, the applicant shall use the standardized conversion rates approved by the City for this purpose. 10 of 12 11 If a Covered project involves both demolition and construction, the report and documentation for the demolition project must be submitted and approved by the WMP Compliance Official before issuance of a building permit for the Construction phase of a Covered Project. In the event that a Covered Project does not generate any waste or recyclable materials, the applicant may submit a letter stating that no waste or recyclable materials were generated from the Covered Project, in which case this statement shall be subject to verification by the WMP Compliance Official. Said letter shall contain the following statement: "The undersigned hereby certifies that, to the best of his/her knowledge, that the above provided information is correct; that the undersigned understands that the submission of any known false statements regarding the generation of no waste or recyclable materials from the project shall be subject to civil penalties as set forth in Chapter 15.58 of the City of Grand Terrace Municipal Code." Section 15.58.100: Violation Violation of any provision of this Chapter may be enforced by civil action including an action for injunctive relief. In any civil enforcement action, administrative or judicial, the City shall be entitled to recover its attorney's fees and costs from an Applicant who is determined by a court of competent jurisdiction to have violated this Chapter. In the event that an Applicant who would be subject to the requirements set forth in this Chapter, fails to comply with Section 15.58.060 (Waste Management Plan), prior to commencement of work on a Covered Project, shall be fined the equivalent of three times the amount of deposit that would have been required under Section 15.58.070 (Deposit Required), and shall be subject to a "Stop Work" order issued by the City until such WMP is submitted as required. Such fine shall be separate from the deposit required under Section 15.58.070 (Deposit Required) and in addition to the fines set forth herein Section 15.58.100 (Violations). At minimum, any deposit posted pursuant to Section 15.58.070 (Deposit Required) shall be forfeited if the applicant does not meet the timely reporting requirements of Section 15.58.090 (Reporting), or does not comply with any other requirements of this Chapter. Section 15.58.110 Appeals Any decision issued by the Waste Management Plan Compliance Official may be appealed by submission of a written appeal to the City Manager within 10 calendar days from the date of the decision. 11 of 12 1: This ordinance is hereby PASSED and ADOPTED by the City Council of the City of Grand Terrace at a regular meeting of the City Council on the day of , 2009. Mayor s City Clerk .............................................................................................. ORDINANCE CERTIFICATION STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE ORDINANCE NO. .............................................................................................. I, City Clerk of the City of Grand Terrace do hereby certify that the foregoing ordinance was introduced at a regular meeting of the City Council, held on the day of 2009 and adopted thereafter at a regular meeting of the City Council, held on the day of 2009 by the following vote: Ayes: Noes: Abstained: Absent: City Clerk Published: (insert date) 12 of 12 13 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: January 13, 2009 FUNDING REQUIRED: ( ) NO FUNDING REQUIRED: (X) SUBJECT: Append the City Development Impact Fees to add an Operational Improvement Program Fee Supplement RECOMMENDATION: Approve draft ordinance amending Chapter 4.104.060 of the City of Grand Terrace Municipal Code to add an Operational Improvement Program fee supplement to the Arterial Improvement Fee. Background: The City currently collects fees on new development to fund the cost to construct infrastructure improvements needed to support the new development. The City has authority to collect such development impact fees pursuant to Chapter 5, Section 66000 of the California Government Code. One of the fees collected by the City is to fund arterial improvements needed to complete the Circulation Element of the City General Plan. The Arterial Improvement Fee was initially adopted by the City in November 2005. On December 9, 2008 your Council approved an adjustment to this fee to account for construction cost increases in order to remain in compliance with SANBAG eligibility requires for Measure I. Recently, City staff has identified additional arterial street improvements warranted due to new development proposals, but not covered by the current Arterial Improvement Fee. As such, a supplemental fee is being recommended to cover these additional improvements. The attached Traffic Impact Fee Nexus Study Operational Improvement Program (OIP) report presents information on the recommended improvements to be included in the OIP, along with cost estimates and fair share fee calculations. COUNCIL AGENDA ITEM NO. (jj� 1 The OIP fee supplement will increase the Arterial Improvement Fees by the following amounts: Single Family Residential $269.12 per dwelling unit Multiple Family Residential $164.80 per dwelling unit Retail Commercial $603.79 per 1,000 sq. ft. Industrial/Warehouse $196.02 per 1,000 sq. ft. Office Commercial $309.63 per 1,000 sq. ft. Recommendation: Approve draft Ordinance amending Chapter 4.104.060 of the City Municipal Code, establishing the Operational Improvement Program fee as a supplement to the existing Arterial Improvement Fee. I , .014 117I A G W 3,0A -WD oLiOC Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA RESCINDING THE TRAFFIC CIRCULATION FEE SCHEDULE (4.104) AND REPLACING IT WITH A NEW FEE STRUCTURE. WHEREAS, Grand Terrace is continuing to experience new development of its vacant parcels as well as additions to and some replacement and remodeling of existing buildings; and WHEREAS, the rate of construction and growth continues to drive the demand for municipal services which in turn generate the need for expansion of the City's public facilities in order to provide these services; and WHEREAS, the City of Grand Terrace master facilities plan indicates that in order to accommodate future growth capital projects are needed including street and traffic signal improvements; and WHEREAS, the City of Grand Terrace in cooperation with San Bernardino Associated Governments (SANBAG) has conducted an extensive analysis in accordance with Chapter 5, Section 66000 of the California Government Code of potential new development, identified anticipated capital improvements needed to accommodate future growth, estimated the cost of these improvements, and identified a potential beneficiaries of these improvements; and WHEREAS, the City of Grand Terrace wishes to supplement the current Arterial Improvement Fee to fund additional operational improvements not identified in the original SANBAG Nexus Study; and WHEREAS, notice of public hearing has been provided per Government Code Section 6062a, oral and written presentation made and received, and the required public hearing held; and WHEREAS, pursuant to California Government Code Section 60623a, a general explanation of the hereinafter contained in schedule of fees and charges has been published as required; and WHEREAS, all requirements of California Government Code Section 6600 et. seq. are hereby found to have been complied with; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAINED AS FOLLOWS: Rescinding the fees and Table "B" in Chapter 4.104.050 and replace with the following: Arterial Improvement Fee Single-Family Homes and Multi-Family Homes (per Unit) 1. Detached Dwelling Units $4511.70 2. Attached Dwelling Units $2762.82 Retail 1. Retail (TSF-GLA) $10127.93 (per thousand square feet of gross leasable area) Industrial/warehouse 1. Industrial/warehouse (TSF-GFA) $3284.54 (per thousand square feet of gross floor area) Office 1. Office (TSF-GLA) $5193.80 (per thousand square feet of gross leasable area) See attached new Table "E3" i ATTEST: City Clerk of the City of Mayor of the City of Grand Terrace Grand Terrace and of the and of the City Council thereof City Council thereof I, BRENDA MESA, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on , 2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Brenda Mesa Approved as to form: City Attorney John Harper 5 TABLE B ARTERIAL IMPROVEMENT COST ESTIMATES Item Street: From: To: Estimated Cost Local Growth Fee Component Chargeable 1 Barton Road 1-215 overcrossing $5,746,082.00 0.40 $2,298,433.00 2 Barton Road S.P.R.R. 1-215 overcrossing $1,796,485.00 0.40 $718,594.00 3 113arton Road(e.b.) Honey Hill Drive N.E.City Limits $1,013,642.00 0.40 $405,457.00 4 113arton Road(w.b.) Honey Hill Drive N.E.City Limits $1,520,462.00 0.40 $608,185.00 5 Michigan Street Barton Road Commerce Way $462,844.00 0.40 $185,138.00 6 Michigan Street Commerce Way De Berry Street $742,297.00 0.40 $296,919.00 7 Main Street S.F.R.R. S.P.R.R. $226,224.00 0.40 $90,490.00 8 Mt.Vernon Avenue Barton Road 700 ft.North of Minona Drive $616,294.00 0.40 $246,518.00 9 Mt.Vernon Avenue Canal Street N.City Limits $578,036.00 0.40 $231,214.00 10 Commerce Way 900 ft. North of De Berry St. Pico Street $10,820,161.00 1.00 $10,820,161.00 11 1commerce Way Pico Street Main Street $3,568,351.00 1.00 $3,568,351.00 SUBTOTAL $27,090,878.00 $19,469,460.00 OPERATIONAL IMPROVEMENT PROGAM COST ESTIMATES Item Street: From: To: Estimated Cost Local Growth Fee Component Chargeable 1 Barton Road Vivienda Avenue Mt.Vernon Avenue $333,870.00 0.82 $273,773.00 2 Mt.Vernon Avenue @ Pico Street Add NB Right turn lane $201,282.00 0.82 $165,051.00 3 Mt.Vernon Avenue @ Mt.Vernon Avenue Add NB and EB Right turn lanes $696,163.00 0.82 $570,854.00 SUBTOTAL $1,231,315.00 $1,009,678.00 TOTAL FEE CHARGEABLE $20,479,138.00 T City of Grand Terrace Traffic Impact Fee -Nexus Study Operational Improvement Program Prepared by: TEP ) Transportation Engineering and Planning, Inc. P.O. Box 18355 Irvine, CA 92623 Contact: Craig S. Neustaedter, PE -- California Registered Traffic Engineer, License #: TR1433 Phone (909) 263-0383 Prepared for: City of Grand Terrace 22795 Barton Rd Grand Terrace, CA 92313 (909) 824-6621 December 2008 i GRAND TERRACE TRAFFIC IMPACT FEE NEXUS STUDY OPERATIONAL IMPROVEMENT PROGRAM TABLE OF CONTENTS PAGE Executive Summary 1 1.0 Introduction and Purpose of the Nexus Study 2 2.0 Study Area Boundaries 2 3.0 Existing and Future Development 3 4.0 Circulation System Improvements 3 5.0 Improvement Cost Estimates 4 6.0 Local Component of Traffic Growth 4 7.0 Fee Calculations by Land Use Categories 6 APPENDIX A Proposed Improvements and Cost Estimates 8 Barton Road Raised Median Project Vicinity Map 9 Barton Road Raised Median Project Concept 10 Barton Road Raised Median Cost Estimate 11 Mt. Vernon at Pico Improvement Concept 12 Mt. Vernon at Pico Project Cost Estimate 13 Mt. Vernon at Barton Rd Improvement Concept 14 Mt. Vernon at Barton Rd Project Cost Estimate 15 i Executive Summary This report has been prepared in the support of a supplement to Traffic Impact Fee to be collected by the City of Grand Terrace as mitigation for traffic impacts resulting from new development within the City. The proposed Operational Improvement Program (OIP) fee supplements the current Traffic Impact Fee. Recent development projects in the City of Grand Terrace have identified the need for additional arterial roadway improvements not previously identified for inclusion in the Traffic Impact Fee. The purpose of this supplement is to evaluate these improvements and develop a supplemental mitigation fee to include these costs in the City's Traffic Impact Fee structure as a supplemental OIP Fee. The fee will cover the following operational improvements: 1. Construct a raised median on Barton Road from Mount Vernon Avenue to Vivienda Avenue. 2. Install northbound right turn lane on Mount Vernon Avenue at Pico Street. 3. Install northbound and eastbound right turn lanes on Mount Vernon Avenue and Barton Road at intersection. Cost estimates have been developed for each of these improvements and fair share local costs have been determined based on an analysis of projected traffic growth and the effects of several major regional projects on local traffic in the project area. Based on this analysis, the following fee structure has been developed for City Council consideration. Table 1 presents the maximum fee which could be imposed. Table 1 Proposed Operational Improvement Program Fee Land Use Maximun Category lQuantityParameter I Trips/unit Fee SFDU 667 Dwelling Unit 9.57 $269.12 MFDU 937 Dwelling Unit 5.86 $164.80 Retail 800.42 1,000 sq. feet 42.94 $603.79 Industrial/warehouse 823.94 1,000 sq. feet 6.97 $196.02 Office 100.00 1,000 sq. feet 11.01 $309.63 1 9 1.0 Introduction and Purpose of the Nexus Study This report has been prepared in the support of a supplement to Traffic Impact Fee to be collected by the City of Grand Terrace as mitigation for traffic impacts resulting from new development within the City. The proposed Operational Improvement Program (OIP) fee supplements the current Traffic Impact Fee, which is based on the SANBAG Nexus study, and implements the Measure 1 2010-2040 requirement for a local development mitigation contribution. As background, the SANBAG Development Mitigation Nexus Study as approved by the San Bernardino Associated Governments (SANBAG), acting as the San Bernardino County Congestion Management Agency (CMA), on October 5, 2005 and revised based on amendments approved by the SANBAG Board on July 5, 2006, October 4, 2006, November 1, 2006, January 10, 2007 and March 7, 2007. The first draft Nexus Study was prepared in early 2004 at the direction of the SANBAG Board of Directors to support the development of Measure 1 2010-2040. Measure 1 2010-2040 was overwhelmingly approved by the voters of San Bernardino County on November 2, 2004. The Development Mitigation Fee program was developed to comply with the local development contribution requirements of Measure 1 2010-2040. Recent development projects in the City of Grand Terrace have identified the need for additional arterial roadway improvements not previously identified for inclusion in the Traffic Impact Fee. The purpose of this supplement is to evaluate these improvements and develop a supplemental mitigation fee to include these costs in the City's Traffic Impact Fee structure as a supplemental OIP Fee. 2.0 Study Area Boundary The study area for the subject analysis encompasses the entire City of Grand Terrace as depicted in Exhibit 1. - 9 : s B yle,- -%,, t 9 or �n Te:ry�R a � ereraxna st 9 N tamp RnIa 4b w Ps1�flr $ a � a z r , Grand Terrace y+ P EXHIBIT 1 eartcn Fla ,y Patin Ave lF g la Pnla 9t 4 = Study Area Tcrra a Gfand i Boundary Park a £ E Canlinal St � Van Rnrnn G >° ry Sf P � , 6 <.r>t St n `d 13 PO g g aa.m'.•!y �va lnn.n W IV main ... - aiin SI i L,nn$1 2 1z 3.0 Existing and Future Land Use The calculation of fair share development contributions requires an estimate of projected growth for residential and non-residential development. The data set.used by SANBAG for their Nexus Study as the starting point for projection of residential development (single and multi-family dwelling units) and nonresidential development (retail and non-retail employment) was the 2030 local input provided as part of the growth forecasting process for the 2004 RTP. -These forecasts were reviewed and updated by local jurisdictions in early to mid-2005. Projected growth for the year 2030 is based on buildout of the City's General Plan. For consistency, these same data sets were used to determine fair share contributions for the supplemental improvements covered by this report. Table 2 presents the estimated growth in dwelling units, retail commercial, industrial/warehouse and office, along with the resulting growth in daily trips. Table 2 City of Grand Terrace Growth Forecast Grand Terrace Future Development Trip Generation Analysis Land Use Representative Daily Ca te o —[Quantity Parameter I Source Use ITrips SFDU 667 Unit SANBAG Single family detached housing 6,383 MFDU 937 Unit SANBAG Residential Condo/Townhouse 5,491 Retail 800,415 s . feet city Shopping Center 34,370 Industrial/warehouse 823,937 s . feet City General Light Industrial 5,743 Office 100,000 s . feet lCity JGeneral Office Building 1,101 Total 53,088 Total (Assume 50 % retail pass-by reduction) 35,903 4.0 Circulation System Improvements Based on recent development activity within the City of Grand Terrace, the City has identified the need for the following arterial road improvements which the City wishes to add to the proposed OIP: 4. Construct a raised median on Barton Road from Mount Vernon Avenue to Vivienda Avenue. 5. Install northbound right turn lane on Mount Vernon.Avenue at Pico Street. 6. Install northbound and eastbound right turn lanes on Mount Vernon Avenue and Barton Road at intersection. 3 11 5.0 Improvement Cost Estimates Cost estimates for the three arterial road improvements proposed to supplement the current the fee program are estimated to total $1,231,315. Table 3 presents cost estimates for the three additional projects. Details of the project costs can be found in Appendix A. Table 3 City of Grand Terrace Supplemental Project Cost Estimates Item Street: From: To: Estimated Cost 1 Barton Road Vivienda Avenue Mt.Vernon Avenue $333,870.00 2 Mt.Vernon Avenue @ Pico Street Add NB Right turn lane $201,282.00 3 Mt.Vernon Avenue @ Mt.Vernon Avenue Add NB and EB Right turn lanes $696,163.00 TOTAL $1,231,315.00 6.0 Local Component of Traffic Growth The Mitigation Fee Act of the California Government Code (Section 66000), states as follows: I In any action imposing a fee as a condition of approval of a development project by a local agency, the local agency shall determine how there is a reasonable relationship between the amount of the fee and the cost of the public facility or portion of the public facility attributable to the development on which the fee is imposed (Section 66001 (b)). The purpose of this section is to document the relationship between the amount of the fee to be collected by Grand Terrace for local improvements from new development projects in compliance with Section 66001 (b) of the Mitigation Fee Act. To comply with this section of the Mitigation Fee Act, future traffic growth has been analyzed. Future traffic growth includes two components. These are: Regional new traffic -traffic generated by new development outside the city. Local new traffic - traffic generated by new development that will occur in the city. This development will be subject to the OIP fee. Traffic data were analyzed for the intersection of Mount Vernon at Barton to quantify these components of future traffic growth. This location was analyzed because it is the intersection of the cross streets where the proposed improvements will be made. 4 1 To determine the regional component of traffic growth at this location, data was complied relative to new major developments outside of the City of Grand Terrace. This data is summarized in Table 4 and includes the new high school on Main Street. Although this project is in the city, it will not be subject to the OIP fee. Table 4 Regional Projects Contributing to Traffic Growth Zones Project Name Percentage Vol Vol Totallzone 1 New High School 12% Employees 10.2 15%Students 21.9 32 9 Colton Land Investment 35% DU 44.8 45 13 Office Condominium 5% TSF 0.2 0 15 Spring Mountain Ranch 15% TSF 189.75 ELEMENTARY SCHOOL 0 190 16 Springbrook Estates 20% RESIDENTIAL 79 ELEMENTARY SCHOOL 2 81 17 Columbia Business Center 10% TSF 18 - 18 18 TT32291 (SFD) 20% RESIDENTIAL 8.6 9 20 TR33410(SFD) 15% RESIDENTIAL 10.8 11 REGIONAL 385 The table shows the number of additional trips these projects will add to Mt. Vernon Avenue at Barton Road. These are estimated at 385 vehicle trips. Projected PM peak hour traffic volumes for the year 2030 at were analyzed and compared to existing volumes for this intersection. This analysis is shown on Table 5. The sources of data for this analysis include several traffic studies submitted to the city, primarily including: • Barton Road Commerce Center Traffic Impact Study, October 6, 2008, RK Engineering Group Inc. • Grand Terrace Town Square Traffic Impact Analysis Report, February 2, 2008, Linscott Law and Greenspan. Table 5 Regional and Local Traffic Share Increase i Regional Local ' Local/ J Existing I 2030 i traffic traffic Total North 624 1259 635 --- - --; - ----i --- South 486 712 226 - -- ------ '----------- — East 881 1261. 380 ! West 693 1615 922 ------ ----------- ------- --------- Total 2684 4847 2163 385 17781 0.82 5 13 Existing traffic volume entering the intersection total 2684. By 2030 the volume will increase to 4847, or an increase of 2163 vehicle trips. Based on the data shown in Tables 4 and 5, it is estimated that 82% of the new traffic impacting the OIP projects will be generated by local development. The Nexus study has assumed 82% of the cost of the OIP to be the responsibility of local new development in accordance with Section 66001 (b) of the Mitigation Fee Act. The SANBAG Development Mitigation Nexus Study (March 9, 2007) estimates that the local component of traffic growth in the city of Grand Terrace at 40%. The estimate for the OIP is different from the estimate from the SANBAG Development Mitigation Nexus Study because the focus of the OIP is on specific projects where as the SANBAG estimate is citywide. 7.0 Fee Calculation To calculate the OIP fee it is necessary to identify the costs of the needed projects, the anticipated growth that will contribute to the need for the improvement projects, and the fair share attributable to the local growth by land use category. As already presented, project cost estimates and the local fair have been calculated. The following brings these calculations together to determine the appropriate fee. Table 6 presents the local fair share contribution to the identified improvement costs. Of the total estimated cost of$1,231,315, the local fair comprises $1,009,678. Table 6 Local Fair Share of Improvement Costs Improvement: Estimated Cost Local Growth Cost 1 7 Component Chargeable Barton Road Median $333,870 0.82 $273,773 Barton at Mount Vernon Right Turn Lanes $696,163 0.82 $570,854 Mount Vernon at Pico $201,282 0.82 $165,051 TOTAL $1,231,315 $1,009,678 Table 7 presents an analysis of future trip generation as discussed earlier, but takes the analysis a step further by determining the per trip cost associated with the local chargeable improvement project costs. As it is common practice, retail commercial uses are allowed to reduce their overall trip generation figures for the purposes of analyzing traffic impacts due pass-by trips. Figures are presented in the table and the findings below that project per trip costs when accounting for pass-by reductions and also the per trip costs without such an adjustment. For purposes of calculating OIP supplement fee, the retail pass-by trip reduction will be applied, which is consistent with the original SANBAG Nexus Study. 6 1 Table 7 Future Trip Generation Analysis Land Use Representative Daily Category QuantityParameter Source Land Use I Trips SFDU 667 Unit SANBAG Single family detached housing 6383 MFDU 937 Unit SANBAG Residential Condo/Townhouse 5491 Retail 800415 s . feet City Shopping Center 34370 Industrial/warehouse 823937 s . feet City General Light Industrial 5743 Office 100000 sq. feet City General Office Building 1101 Total 53088 Total (Assume 50 % retail pass-by reduction) 35903 Arterial Program Cost per trip without retail pass-by reduction: $19.02 Cost per trip with retail pass-by reduction: $28.12 Finally, these cost factors have been applied to the trip generation rates for the individual land use categories to develop a recommended OIP fee structure as presented in Table 8. For consistency with the existing fee Arterial Improvement Fee, the OIP fee has been calculated using the typical retail commercial pass-by trip —. reduction. Table 8 Proposed Operational Improvement Program Fee Land Use Maximun Category lQuantityParameter I Trips/unit I Fee SFDU 667 Dwelling Unit 9.57 $269.12 MFDU 937 Dwelling Unit 5.86 $164.80 Retail 800.42 1,000 sq. feet 42.94 $603.79 Industrial/warehouse 823.94 1,000 sq. feet 6.97 $196.02 Office 100.00 1,000 sq. feet 11.01 $309.63 7 15 Barton Road Median Project r r•-. Y Csrtiart Ave �o t3:,e p,nc�4i t�4tno D =`• vcclar-.en St _ 0.1 �P � artfon Way \� v f Barton Rd Barton Rd Median Project Limits r 9 17 v V / PROP :3' `WIDE ' RAISED '1EDIAN �,j/ j LLJ zzZ ----- - —--- - - - - - -—-—--—- -- BARTON ROAD 12: PROP. i'31 2 RAISED `IEDIAN W I H � - -- ----- J <� , � ZI BARTON R❑AT) U PROP, 13' ''•n•`IDE RAISED MEDIAN I L--I vl z -- -—-—-—-—-—- J U Z ~ mRa�, 13' 'MILE Z �1AISEII MEIIIAN Z ��I L J HZZ ' - -------------- ----- I- --- I< �} BARTON ROAD } 10 1� CONSTRUCTION COST WORKSIIEET PROJECT: BARTON 11D FROM MT VERNON AVE TO VIVIENDA AVE DATE: IU262UU8 QUANTITY UNIT ITEM Unit Price Item Price 85 C.Y. Roadway F.xcavatam $ 6.00 $ 510.00 85 C'.Y Base Materral Class 11 $ 30.00 $ 2.55000 Total Fartlnvorks(projects w/o Grading Plan $ - $ - C.Y. a. balanced(excavate and MD $ 0.50 $ - C Y. b Export(excavate and export) $ 1.25 $ - 529 C Y. c. Import(miport and fill) $ 150 $ 793.50 667 TON A.0 Pavement( 12" Thickness) $ 45.00 $ 30.015.00 4600 L.F. P.C.C.Curb (T}pe D) $ 1000 $ 46.000.00 27600 S.F. P C C.Sidewalk $ 3.25 $ 89,700.00 39100 S F. Remove A.C. Pavement $ 0.75 $ 29.325.00 4600 L.F. Sawcut- Asphalt $ 1.50 $ 6.900.00 9200 L.F 4"broken tratlic stripe(w/RPM's),std. Dtls 2 or 9 $ 1.20 S l 1,040.00 2300 S.F. Pavement mrarkuip $ 3.50 $ 8.050.00 3059 S F. Remove thermoplastic stripes&pavement markings $ 2.40 $ 7.341.60 1 L.S. Traffic Control $ 34.500 00 $ 34.500.00 1 I-S. WPCP $ 11,500 00 $ 11.500 00 SUBTOTAL S 278,225.10 20% CONTINGENCY S 55,645.02 TOTAL S 333,870.12 11 19 CITY OF GLAND TERRACE PROPOSED STREET IMPROVEMENTS MT VERNON AT PICO STREET Mco STEmr ' I u.c lnwtlrly I tAo tar rsw emaT i i tar r ---�- ----�--- -wow. -w�-.r�.� �-- •• � __ _—� _-_ -__ ___ ___ -__— .w..w�p .e�...�••... --� _-_ a.�a� I �' •�• • j. .. ... ...Tom... UrY1I9NON AVE Yl VERNON XT C e Ili w I �c w I w i I i I s I , II r co somr BS 40 0 80 160 WI LLDAN I .^ GRAPHIC SCALE =np1 w0 1"9 SCALE: I"= 80 N PROJECT NAME: Street Improvements on Mount Vernon at Pico Street Item Description of Construction Items Quantity Unit Unit Cost Item Cost 1 Traffic Control 1 LS $3,000.00 $3,000.00 2 Construct 0.33'AC Pavement 80 TON $120.00 $9,600.00 3 Construct 0.50'Agg Base 12 CY $95 00 $1,140.00 4 Construct Curb and Gutter 345 LF $40.00 $13,800.00 5 lCurb Return Ramp and Sidewalk Landing 350 SF $8.00 $2,800.00 6 Construct driveway Approach 650 SF $10.00 $6,500.00 7 Construct 10'Wide Catch Basin with Local Depression 1 EA $5,000.00 $5,000.00 8 Construct Local Depression 19 LF $75.00 $1,425.00 9 Trench Shoring 1 LS $2,000.00 $2,000.00 10 Storm Drain 24"Pie 30 LF $175.00 $5,250.00 11 Junction Structure 1 EA $5,000.00 $5,000.00 % 12 Signing and Striping 1 LS $5,000.00 $5,000.00 13 Cold Plan 2'Wide x 0.10'Dee 800 SF $2.00 $1,600.00 14 Relocate/Reconnect Irrigation System 3 EA $500.00 $1,500.00 15 Relocate Power Pole(by SCE 2 EA $0.00 $0.00 16 Construct Circular Driveway 1300 SF $10.00 $13,000.00 DEMOLITION 17 Clearingand Grubbing 1 LS $2,500.00 $2,500.00 Remove and dispose of Tree and shrubs 4 EA $800.00 $3.200.00 Remove and dispose of Curb and Gutter 351 LF $10.00 $3,510.00 Remove and dispose of existing Garden Wall 35 LF $50.00 $1,750.00 Remove Existing Catch Basin and conflicting pipe 1 LS $1,500.00 $1,500.00 Remove Existing AC Pavement 584 SF $3.00 $1,752.00 Sawcut 379 LF $2.00 $758.00 TOTAL CONSTRUCTION COST $91,586.00 Contingency 200/6 $18,317.00 CONSTRUCTION COST+CONTINGENCY 7200 FY:1 5109,902.00 RIGHT-OF-WAY Object Total `{ 1 Title Reports 7500 EA $0.00 $0.00 �J 2 ROW Appraisals 7200 EA $0.00 $0.00 3 ROW Acquisitions 7500 2120 SF $30.66 $65,000.00 4 ROW Relocation 7500 EA $0.00 $0.00 5 ROW Engineering Consultant 7200 LS $0.00 $0.00 6 ROW Legal Services 7200 LS $0.00 $0.00 7 1 ROW City Engineering 7100 LS $0.00 $0.00 TOTAL RIGHT-OF-WAY FY: 565,000.00 Design Object %of Const.Cost+Contingency Total 1 Design Engineering Consultant 7200 16% $109,902.00 $17,580.00 TOTAL DESIGN , FY: $17,580.00 CONSTRUCTION ADMINISTRATION Object %of Const.Cost+Contingency Total 1 Construction Consultant Administration 7200 2% $109,902.00 $2,200.00 2 Construction Geotechnical 72 00 2% $109,902.00 $2,200.00 3 Construction Surveying 7200 4% $109,902.00 $4,400.00 TOTAL CONSTRUCTION ADMINISTRATION FY: $81800.00 TOTAL PROJECT COST FY: $201,282.00 13 21 Mount Vernon Avenue at Barton Road Improvement Concept Add NB and EB Right Turn Lanes .^__ -- - - ------ -------- BARTON ROAD_ - - - -- - - - - - - - --- - y-• l F1RMV•I —EI[.CURS f—DwkW1 )'p•Rkw `RRw -URs I R/k11 .—R/Vi 1•..G.PoWN Pole �J VO•ER 10 s iD' iR• �+• RE RuaCAIc•im i o I. SCALE: 1"=50' Z I I � 5 14 I i i I i CONSTRUCTION COST WORKSHEET I PROJECT- Right Thin F/B Barton Rd.to S/B Mt. Vernon Ave.& DATE: 1 1/7i2008 Right Turn N/B Mt. Vernon Ave.to LIB Barton Rd. OUAN-rr1Y UNIT ITEM Unrt g Price Item Price 92 C Y Roadway Excavation $ 600 $ 55200 67 C Y Base Material Class II(6") $ 3000 $ 2,010.00 U Total Earthworks(projects w/o Grading Plan $ - $ - 0 C Y a.bula n ed(excavate and R $ 0.50 S - 92 C Y. b.Export(excavate and export) $ 1.25 $ 11500 67 C Y C.I ort(iriwort and fin) S 1.50 $ 100.50 54 TON A.0 Pavement(6" Thickness) $ 4500 $ 2,43000 290 L.F P C C Curb and Gutter(Type A-8) S 12.50 $ 3,62500 1950 SY PC C Sidewalk $ 3.25 S 6,337.50 648 SY P.C.0 Dnve Approach $ 4.50 S 2,91600 2 EA. P C C Sidewalk Access Ramps S 60000 $ 1,200 UU i 302 L.F. Remove Curb and Gutter S 5 00 $ 1,51000 I 2234 S.F. Remove Sidewalk $ 3.50 $ 7,81900 i 302 L.F. Sawcut-Asphalt $ 1.50 $ 45300 8 L.F Sawcut-Concrete S 500 $ 40.00 j 4 EA. Adjust Water Valve to Grade S 150 00 S 60000 —� 0 THERMOPLASTIC MARKINGS $ - 126 L.f 4"solid traffic stripe,Ad.dtls 24 or 27b S 0.50 $ 63 00 i 192 L.F 4"broken traffic stripe(w/RPM's),std.Dtls 2 or 9 $ 1.20 $ 23040 312 L.F. 12"traffic snipe S 300 $ 936.00 I 60 SY Pavement markings S 3.50 $ 210.00 60 SY Remove painted snipes&pavement market $ 1 10 S 6600 312 S F Remove thermoplastic stripes&pavement markings $ 240 $ 74880 60 EA. Install Reflective Pavement Markers(RPM's) $ 290 $ 17400 i I L.S Utilities Relocation S 300,000 00 $300,000 00 I L.S Traffic Sigrnal Modification $200,000 00 $200,000 00 I L.S Traffic Control S 32,000 00 $ 321000 00 1 L.S Water Polhdron Control Plan(WPCP) $ 16,000 00 S 16,000.00 SUBTOTAL S 580,136.20 20—CONTINGENCY S 116,027.24 i TOT. L S 696,163.44 I 15 23 Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA RESCINDING THE TRAFFIC CIRCULATION FEE SCHEDULE (4.104) AND REPLACING IT WITH A NEW FEE STRUCTURE. WHEREAS, Grand Terrace is continuing to experience new development of its vacant parcels as well as additions to and some replacement and remodeling of existing buildings; and WHEREAS, the rate of construction and growth continues to drive the demand for municipal services which in turn generate the need for expansion of the City's public facilities in order to provide these,services; and WHEREAS, the City of Grand Terrace master facilities plan indicates that in order to accommodate future growth capital projects are needed including street and traffic signal improvements; and WHEREAS, the City of Grand Terrace in cooperation with San Bernardino Associated Governments (SANBAG) has conducted an extensive analysis in accordance with Chapter 5, Section 66000 of the California Government Code of potential new development, identified anticipated capital improvements needed to accommodate future growth, estimated the cost of these improvements, and f identified a potential beneficiaries of these improvements; and WHEREAS, the City of Grand Terrace is required to update its circulation fees by January 2009 to be eligible for supplemental funding for arterial infrastructure that will become available under San Bernardino County's Measure I Program starting in 2010; and WHEREAS, notice of public hearing has been provided per Government Code Section 6062a, oral and written presentation made and received, and the required public hearing held; and WHEREAS, pursuant to California Government Code Section 60623a, a general explanation of the hereinafter contained in schedule of fees and charges has been published as required; and WHEREAS, all requirements of California Government Code Section 6600 et. seq. are hereby found to have been complied with; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAINED AS FOLLOWS: Rescinding the fees and Table "B" in Chapter 4.104.050 and replace with the following: COUNCIL AGENDA ITEM NO. 1 Arterial Improvement Fee Single-Family Homes and Multi-Family Homes (per Unit) 1. Detached Dwelling Units $4242.58 2. Attached Dwelling Units $2598.02 Retail 1. Retail (TSF-GLA) $9524.14 (per thousand square feet of gross leasable area) Industrial/warehouse 1. Industrial/warehouse (TSF-GFA) $3088.52 (per thousand square feet of gross floor area) Office 1. Office (TSF-GLA) $4884.17 (per thousand square feet of gross leasable area) See attached new Table "B" ATTEST: City Clerk of the City of Mayor of the City of Grand Terrace Grand Terrace and of the and of the City Council thereof City Council thereof 1 r� I, BRENDA MESA, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on 2008 by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Brenda Mesa Approved as to form: City Attorney John Harper 3 TABLE B ARTERIAL IMPROVEMENT COST ESTIMATES Street: From: To: Estimated Cost Local Growth Fee Component Chargeable Barton Road 1-215 overcrossing $5,746,082.00 0.40 $2,298,433.00 Barton Road S.P.R.R. 1-215 overcrossing $1,796,485.00 0.40 $718,594.00 Barton Road (e.b.) Honey Hill Drive N.E. City Limits $1,013,642.00 0.40 $405,457.00 Barton Road (w.b.) Honey Hill Drive N.E. City Limits $1,520,462.00 0.40 $608,185.00 Michigan Street Barton Road Commerce Way $462,844.00 0.40 $185,138.00 Michigan Street Commerce Way De Berry Street $742,297.00 0.40 $296,919.00 Main Street S.F.R.R. S.P.R.R. $226,224.00 0.40 $90,490.00 Mt.Vernon Avenue Barton Road 700 ft. North of Minona Drive $616,294.00 0.40 $246,518.00 Mt.Vernon Avenue Canal Street N.City Limits $578,036.00 0.40 $231,214.00 Commerce Way 1900 ft. North of De Berry St. Pico Street $10,820,161.00 1.00 $10,820,161.00 Commerce Way Pico Street Main Street $3,568,351.00 1.00 $3,568,351.00 TOTAL $27,090,878.00 $19,469.460.00 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: January 13, 2009 SUBJECT: REVIEW AND ASSIGN REPRESENTATIVES/ALTERNATES TO VARIOUS ORGANIZATIONS Each election year it is necessary to review and make appointments to various government organizations. Attached is a list of the organizations with the current representatives. Staff Recommends Council: Review the assignments and select representatives to fill each position. COUNCIL AGENDA ITEM NO. �1 U; ^� CITY OF GRAND TERRACE c APPOINTMENTS TO REGIONAL GOVERNMENT ORGANIZATIONS Arganization Representative Suggested Representatives: tative Alternate Scheduled Meetings Ann Garcia Jim Miller 15,Wednesday of each month at Representative: Lee citnitrans 8:00 a.m. Alternate: ;) Lee Ann Garcia Bea Cortes 1'`Thursday of each month at Representative: SCAG 10:00 a.m. Alternate: No Set Meeting Representative: San Bernardino Valley Water Don Hough,Riverside Alternate: District Advisory Committee Highland Water Company League of California Cities Inland Dan Buchanan Maryetta Ferrd V Thursday of every other month Representative: 6:30 p.m. Alternate: Empire Division SANBAG Bea Cortes Lee Ann Garcia I"Wednesday of each month at Representative: Alternate: 9:00 a.m. Steve Be Semi-annual(April/October) Representative: Solid Waste Task Force Maryetta Ferrel Wednesday of Thursday 1:30 p.m. Alternate: y each y Jul of h year Representative: California Joint Powers Insurance Jim Miller Steve Berry Alternate: Authority(Board of Directors) Tom Schwab Alternate: San Bernardino County Gang& Maryetta Ferrd None I'Wednesday of each month 7:30 Representative: a.m. Alternate: Drug'rack Force STAFF REPORT CRA ITEM ( COUNCIL ITEM (X ) MEETING DATE: January 13, 2009 FUNDING REQUIRED: ( ) NO FUNDING REQUIRED (X ) SUBJECT: CONSIDERATION FOR A NEW AD HOC ADVISORY SUBCOMMITTEE FOR THE ECONOMIC DEVELOPMENT PROGRAM RECOMMENDATION: To establish an ad hoc advisory subcommittee of two appointed Council members to review staff proposals related to Redevelopment and Economic Development (RED Team)for final referral to the full City Council/Agency Board Background: During the 2009 calendar year, staff plans to propose several Economic Development and Redevelopment programs and projects to City Council/Agency Board for review and implementation. Before presenting formal recommendations, to the full Council, staff requests that a two-member ad hoc advisory committee of the City Council discuss those ideas with staff and provide input that would be used to strengthen the final recommendation. Initially, the proposed discussion items would include such programs and projects as: ■ Useful workshops for small businesses; ■ New promotional/gateway signage; • Collaborative programs and projects with the Chamber of Commerce; • Economic Development web page services; ■ Commercial Facade Improvement Program; and • Targeting certain segments of the business community for specialized programs. Staff recommends that the committee be established for one year, beginning this month. Through the advisory discussions, staff will present ideas and options to strengthen our local businesses, including any expansion of committee participation. Seeking this additional input is intended to ensure that staff has more thoroughly considered concerns before finalizing program and project criteria. COUNCIL AGENDA ITEM NO. Staff has reviewed the process to establish the recommended ad hoc subcommittee with the City Attorney. Recommendation: Staff recommends that the Mayor and City Council establish an ad hoc advisory sub- committee comprised of two members of the City Council to review and discuss staff suggestions on Redevelopment and Economic Development (RED Team) programs for referral to the full City Council/Agency Board. Staff also recommends that one of the appointed committee members be a business owner. i Page 1 of 1 - �;{ �,..wry. r {{, CALIFORNIA Staff Report Finance Department CRA ITEM O COUNCIL ITEM(X-) MEETING DATE: January 13, 2009 AGENDA ITEM To: Honorable Mayor and Council Members From: Bernie Simon, Finance Director SUBJECT: Budget Calendar for FY 2009-10 FUNDING REQUIRED NO FUNDING REQUIRED xxx BACKGROUND: 1 It is time again to schedule meetings for consideration of next fiscal years' budget. Last year the Council scheduled a Goal Setting Workshop on March 25t'at 4:00pm in the Community Meeting Room and conducted a Budget Workshop on May 13`h at 4:00pm, prior to the regularly scheduled Council Meeting at 6:00pm. The budget was subsequently adopted on May 27, 2008. For the Fiscal Year 2009-10 budget, staff would suggest: 1) Prioritization Workshop on February 24 h at 4:00pm in the Community Meeting Room prior to the regularly scheduled meeting, 2) Budget Workshop on May 12t'_at 4:00pm in the Council Chambers prior to the regularly scheduled meeting, 3) Adopt the budget on June 9th or June 23'd at the regularly scheduled Council and CRA meeting. FISCAL Il"ACT: There is no fiscal impact by this action. Staff Recommends that the City Council: Select dates to set a Prioritization Workshop and Budget Workshop Encl: FY 2009-10 Budget Calendar, Monthly Calendar Jan to June 2009 COUNCIL AGENDA ITEM NO.` & 1 FY 2009-10 Budget Calendar SUMMARY DATE: January 5, 2009 To: Council Members,City Manager,Acting City Manager, Department Heads, Supervisors and Other City Staff From: Bernie Simon, Finance Director 7 RE: Budget Calendar Summary— FY 2009-2010 2009 January 5 Revenue Estimate Worksheets Distributed to Departments for Completion; January 5 Other-Revenue Estimate Worksheets to Finance January 12 Budget Worksheet Forms Distributed to Departments January 12 Grant Worksheet Forms Distributed to Departments January 12 CIP Worksheet Forms Distributed to Departments January 12 Current Fiscal Year-To-Date Actual Expenditure Summary Reports Through December, 2008 (6 months)Distributed. January 29 Revenue Estimate Worksheets Due to Finance February 5 Other-Revenue Estimates for FY 2009-10 Due to City Manager for Review February 16 Expenditure Budget Information Due February 16 Finance works on 1st Budget Draft to March 4 February 24 Workshop—Council and Staff Prioritization of Goals-PROPOSED Date March 5 1st Budget Draft Review by City Manager March 10 Council sets Budget Hearing Date(s) March 9— 19 City Manager-Department Head Budget Meetings March 23 to Preparation of Preliminary Budget April 22 April 23 FY 2009-2010 Preliminary Budget Document Made Available May 4 to FY 2009-2010 Budget Hearings - May 28 date(s)to be arranged. June 9 Adoption of FY 2009-2010 City and CRA Budgets (Target date) June 23 Adoption of FY 2009-2010 City and CRA Budgets (Alternative target date) i Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 , . 5 6 7 8 9 10 111 12 13 14 15 16 17 Council Meeting Council to set works o dates 18 19 -1 20 21 22 23 24 25 26 27 - 28 29 30 31 Council Meeting see w February Sun Mon Tire Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Council Meeting 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Priority setting Workshop Council Meeting slit, Mon Tue Wed Thu Fri Sat �1 2 3 4 5 6 7 8 9 10 11 12 13 14Council Meeting I 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Council Mceting 29 30 31 Suit Mott Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Budget Workshop - (proposed date) Council Meeting 19 - 20 -- 21- 22 - _ -23 24 - - 25 - - PreffinftmU Budget Available 26 27 28 29 30 Budget Workshop (proposed date) Council Meeting Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Budget Workshop Council Meeting 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Budget Wq&ghop Alta Council Meeting 31 V Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 Council Meeting ADOPT BUDGET 5 14 1 16 17 18 19 20 21 22 23 24 25 26 27 Council Meeting ADOPT BUDGET LA Ut 28 29 30