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02/24/2009 FILE COPY ' . LIT), 0 GWIND,TE'R cE February 24,2009 22795 Barton Road Grand Terrace California 92313=5295 Civic Center f i (909)824-6621, Fax'(909)7834629 Tax,(909)783-2600 CITY OF- GRAND- TERRACE- - Maryetta Ferrk Mayor CRA/CITY COUNCIL Lee Ann Garcia Mayor ProTem REGULAR MEETINGS ` . " Bea Cortes Jim Millet 2N-D AND" 4TH Tuesday •-' 6:00 p.m. Walt Stanckiewitz Council Members ' Steve Berry,- Acting City Manager ' Council Chambers. .Grand Terrace Civic Center 22795 Barton Road ; Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS February 24,2009 GRAND TERRACE CIVIC CENTER Workshop at 4 p.m. 22795 Barton Road Regular Meeting at 6 p.m. THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT (909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. { IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION 4 PM-GOAL SETTING WORKSHOP(Community Room) 6 PM-CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 02-10-2009 Minutes Approve 2. Approval of an Agency-Funded Neighborhood Grant Program Approve 3. Agreement Between the City and Agency Regarding Residual Approve Receipts for the Senior Housing Project 4. Landscaping Project on the West Side of Mt.Vernon South of Van Approve/Appropriate Buren 5. Mid-Year Budget Adjustments FY 2008-09 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Grand Terrace Chamber of Commerce Business of the Month Award 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen i may request removal of an item from the Consent Calendar for i discussion. i A. Approve Check Register Dated February 24,2009 1 Approve COUNCIL AGENDA 02-24-2009 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION B. Waive Full Reading of Ordinances on Agenda C. Approval of 01-15-2009 and 02-10-2009 Minutes Approve D. Authorize Purchase of AM Radio Station for Emergency Authorize Broadcasts Using EMPG and C.E.R.T. Funding E. Mid-Year Budget Adjustments FY 2008-2009 F. Review 2009 Community Events Report Review G. Agreement Between the City and Agency Regarding Residual Approve Receipts for the Senior Housing Project H. Landscaping Project on the West Side of Mt. Vernon South of Approve Van Buren I. Resolution Establishing a new Starting Time for Planning Approve Commission Meetings 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda,but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. REPORTS A. Committee Reports 1. Crime Prevention Committee a. Minutes of November 10,2008 Accept 2. Historical and Cultural Activities Committee a. Minutes of January 5,2009 Accept B. Council Reports 6. PUBLIC HEARINGS A. Community Development Block Grant(CDBG)Program Year Approve 2009-10 and Re-allocation of Un-programmed Funds 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Review the Report from the City's Traffic Engineer on Speed Review/Determine Control for Palm Avenue and Make a Determination on a New 3-Way Stop 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,MARCH 10,2009 AT 6.00 P.M. AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING -FEBRUARY 10,2009 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on February 10, 2009 at 6:00 p.m. PRESENT: Maryetta Ferre, Chairman Lee Ann Garcia, Vice-Chairman Bea Cortes, Agency Member Jim Miller, Agency Member Walt Stanckiewitz,Agency Member Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernie Simon, Finance Director Joyce Powers, Community&Economic Development Director John Harper, City Attorney Lt. Mike Newcombe, Sheriff s Department John Salvate, San Bernardino County Fire Department ABSENT: Tom Schwab, City Manager Richard Shields, Building& Safety Director CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6.00 P.M. APPROVAL OF 01-27-2009 MINUTES CRA-2009-09 MOTION BY AGENCY MEMBER CORTES, SECOND BY VICE-CHAIRMAN GARCIA,CARRIED 4-0-1-0(AGENCY MEMBER MILLER WAS ABSENT),to approve the January 27, 2009 Community Redevelopment Agency Minutes. APPROVAL OF A AN AGENCY-FUNDED COMMERCIAL IMPROVEMENT PROGRAM TO ENCOURAGE EXTERIOR IMPROVEMENT TO EXISTING COMMERCIAL PROPERTIES CRA-2009-10 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER CORTES,CARRIED 5-0,to approve an Agency-funded Commercial Improvement Program to Encourage Exterior Improvement to Existing Commercial Properties and authorize the budget appropriation of $100,000 from the RDA Undesignated Available Fund Balance for Project Funding. Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 6:10 p.m.,until the CRA AGENDA ITEM NO. I Community Redevelopment Agency Minutes February 10,2009 Page 2 next CRA/City Council Meeting that is scheduled to be held on Tuesday,February 24,2009 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace 1 STAFF REPORT CRA ITEM (X ) COUNCIL ITEM ( ) MEETING DATE: February 24, 2009 FUNDING REQUIRED: ( X ) NO FUNDING REQUIRED ( ) SUBMITTED BY: Community and Economic Development Department SUBJECT: APPROVAL OF AN AGENCY-FUNDED NEIGHBORHOOD GRANT PROGRAM RECOMMENDATION: Approve the recommended Neighborhood Grant Program and an Agency budget appropriation of $25,000 to fund the Program BACKGROUND: To improve the quality of life for our residents, the City Council and Agency Board have implemented many projects and programs, including home improvement loans, the rental inspection program, and neighborhood cleanup projects. Staff is now recommending a lower-level funding program that would assist residents in purchasing materials such as paint and landscaping to maintain their property's street view. This program will allow staff to address both neighborhood-focused projects and code violation complaints more effectively by offering a solution if a resident is not financially able to maintain their property. The program is not intended to pay labor costs and will require collaboration with area volunteer groups as is done during neighborhood clean- up projects. With this program in place, these projects can go to the next level in facilitating longer-term improvements to the neighborhood. Applicant funding is recommended to be capped at $1,000.00 per residence, for the purchase of items such as irrigation and landscaping materials, paint, fencing and garage doors. The Agency would pay the vendor directly, and the applicant is required to install the items after pick up. For neighborhood projects, the requested items would be ordered in advance of the event, and delivery arranged. Before receiving the materials, the applicant will be required to sign a maintenance agreement to repay the grant funds if they do not maintain the improvements for three years. The attached program guidelines have been developed in cooperation with our Code Enforcement staff, and the staff recommendation is that this program be in place to plan a spring neighborhood project in a target neighborhood west of 1-215. The proposed CRA AGENDA ITEM NO. 2 z Neighborhood Grant Program has been favorably reviewed by the "RED (Redevelopment and Economic Development) Team. Staff has also discussed the Program with the Foundation of Grand Terrace. The Board supports the Program through volunteerism and is also considering a monetary contribution. A budget appropriation from the RDA undesignated fund balance (80%) of $25,000.00 is requested. This amount will fund about 33 grant requests at an average of $600.00, plus provide an additional $5,000.00 for recycling and general trash bins, and other costs associated with neighborhood cleanup projects. After evaluating the Program's success, additional funding may be requested for FY 2009-10. FISCAL IMPACT: There are sufficient funds in the RDA undesignated available fund balance to fund the Neighborhood Grant Program as proposed. RECOMMENDATIONS: 1. Approve the proposed Neighborhood Grant Program. 2. Approve a FY 2008-09 budget appropriation of $25,000 from the RDA undesignated'available fund balance for project funding. ATTACHMENTS: Program Guidelines 3 NEIGHBORHOOD IMPROVEMENT GRANT GUIDELINES The City of Grand Terrace Community Redevelopment Agency offers a grant of up to $1,000.00 per household to purchase landscaping and irrigation materials for front yard improvements and exterior paint. Labor costs cannot be paid with these funds. The goal of this program is to reduce blight and property depreciation caused by deteriorated exterior paint, poor front yard maintenance and the lack of front yard landscaping. The City encourages neighborhoods to work together for the greatest impact and to help those who are not able to paint or install landscaping on their own. Program Eligibility • Grant program applicants must be occupants of a residential property within the Redevelopment Project Area. Tenants may apply with the property owner's written permission. All materials and improvements stay with the property and cannot later be removed by the tenant. • Priority will be given to applicants participating in a Neighborhood Improvement Project under the supervision of the City. • Other applicants may be approved on a case by case basis if it is determined that the property's street view negatively affects the surrounding neighborhood, and the applicant cannot reasonably pay for the materials. Eligible Costs • Funds are for the purchase of landscaping and irrigation materials, exterior paint, garage doors, fencing, which will be installed by the applicant or volunteers. Other items to facilitate the installation, such as hardware, paintbrushes and rollers, scrapers, and paint trays are also eligible. • All materials will be purchased from a participating home improvement store designated by city staff. • Funds cannot be used to pay for labor. Other Requirements • Organized Neighborhood Improvement Project applicants.must install the purchased materials and/or paint the home within five days of picking up their materials. • Individual applicants must complete the work with 15 days of the purchase of materials. Materials may only be returned in the presence of a City project manager and within 14 days of purchase. • Applicants will be required to sign a maintenance contract agreeing to maintain the improvements for three years or repay the grant funds. • The maximum grant amount per household is $1,000.00 within a five-year period. 1 STAFF REPORT CRA ITEM (X ) COUNCIL ITEM (X ) MEETING DATE: February 24, 2009 FUNDING REQUIRED: ( ) NO FUNDING REQUIRED (X ) SUBJECT: AGREEMENT BETWEEN THE CITY AND AGENCY REGARDING RESIDUAL RECEIPTS FOR THE SENIOR HOUSING PROJECT SUBMITTED BY: City Attorney and the Community and Economic Development Department RECOMMENDATION: Approve the attached Low and Moderate Income Senior Housing Residual Receipts Security Agreement Background: As the City Council and Agency Board are aware, in meeting the requirement to provide Low and Moderate Income Housing, the Corporation of Better Housing (CBH) has leased City land for the senior housing project and is required to pay residual receipts to the City annually. Residual receipts are defined as rental income less debt service payments and operating expenses. When the project agreements were prepared, that amount was estimated to be $300,000. Because the actual residual receipts may vary year to year over the 65-year term of the Ground Lease, the attached Residual Receipts Security Agreement will ensure any annual receipts below$300,000 will be secured by the Redevelopment Agency's Low to Moderate Income Housing Setaside. The annual City revenue will be maintained at $300,000, which is the revenue amount budgeted for this fiscal year. Future fiscal years' budgets will include this guarantee in both the City revenue and Redevelopment Housing Fund expenses. This Agreement represents no change from the original structure and merely documents the Agency's requirement to keep the City's revenue at $300,000, which is the appropriate use of funds. Fiscal Impact: No budget modifications are required for FY 2008-09. Future budgets will include $300,000 City revenue and a $300,000 Agency expense. The actual amount paid to the City by the Agency will equal $300,000 minus residual receipts received from CBH on or before May 1 sc of each lease year. CRA AGENDA ITEM NO.3 3 LOW AND MODERATE INCOME SENIOR HOUSING RESIDUAL RECEIPTS SECURITY AGREEMENT THIS RESIDUAL RECEIPTS ("Agreement")SECURITY AGREEMENT "A ( g ) is entered into by and between the City of Grand Terrace, a public body, corporate and politic, (hereinafter the "City") and the City of Grand Terrace Community Redevelopment Agency, a public body, corporate politic, (hereinafter the "Agency"). RECITALS A. In order to effectuate and further the goals and objectives of the City, in implementing the Housing Element of its General Plan and the Agency in implementing its Redevelopment Plan, the City, Agency and Corporation for Better Housing, a non-profit affordable development corporation (hereinafter "CBH") have heretofore entered into a Regulatory Agreement, dated October 27, 2005, a Ground Lease, dated September 22, 2005, a First Amendment to Ground Lease, dated August 1, 2008 and an Assignment and Assumption Agreement, dated January 17, 2006, in order to provide a low and moderate income multi-family residential rental housing facility to be located on property owned by the City (hereinafter the "Site"). B. Pursuant to the Regulatory Agreement and the Ground Lease, the City has leased the Site to CBH in exchange for a rental payment and the payment of Residual Receipts, as defined in said Regulatory Agreement. C. As consideration for the performance of the City's obligations under the Regulatory Agreement and Ground Lease on behalf of the Agency with respect to the Agency's obligation to provide low and moderate income housing pursuant to its Redevelopment Plan, the City and Agency desire to enter into this Agreement to secure.the annual payment to the City of sufficient Residual.Receipts to compensate the City for its performance under said Regulatory Agreement and Ground Lease. NOW THEREFORE, CITY AND AGENCY MUTUALLY AGREE AS FOLLOWS: SECTION 1. The foregoing Recitals are true and correct and made a part hereof. SECTION 2. Term. The Term of this Agreement (the "Term") shall commence as of the date of the approval, but shall provide for payments as'provided herein commencing as of the date of the Regulatory Agreement. SECTION 3. Remittance. The Agency hereby agrees to pay to the City annually not to exceed $300,000 as security for the City's receipt of Residual Receipts. SECTION 4. All Residual Receipts received by the City from CBH, or its successors, pursuant to the Regulatory Agreement, shall be credited to the Agency in calculating the annual payment I 1 STAFF REPORT CRA (X) COUNCIL ITEM (X) February 24, 2009 FUNDING REQUIRED (X) SUBMITTED BY: Community and Economic Development Department ' SUBJECT: LANDSCAPING PROJECT ON THE WEST SIDE OF MT. VERNON SOUTH OF VAN BUREN RECOMMENDATIONS: Listed below BACKGROUND: Landscaping improvements along the Mt. Vernon corridor have been installed,with exception to the area south of Van Buren Street due to the expense of installing a new water meter and connecting to the water line. Now that Mt. Vernon Avenue is open at the south end of the City connecting to a business industrial area beyond the city limits, staff recommends using redevelopment funds to complete these improvements. The attached project cost breakdown (see Attachment 1) estimates the total costs at $14,925.00 including materials and water meter installation. The landscaping materials were selected to match surrounding area landscaping, and includes a greater quantity of shrubbery. The irrigation and landscaping installation will be completed by our maintenance team. Staff recommends that the project costs be funded through the RDA undesignated available fund balance. The budget appropriation requested of$16,925.00 includes a $2,000.00 contingency to cover any unforeseen costs. Community Redevelopment Law allows the use of redevelopment funds for public improvements provided findings are approved documenting the public benefit derived from the project. Staff and the City Attorney have prepared the attached Resolutions as required for the Council and Agency Board approval. RECOMMENDATIONS: City Council: 1. Approve the attached City Council Resolution making certain findings and authorizing the use of RDA Funds for the project. Redevelopment Agency: 1. Approve the attached Redevelopment Agency Resolution making certain findings and authorizing the use of RDA Funds for the project. CRA AGENDA ITEM NO. Z4 z 2. Approve a $16,925.00 budget appropriation from the RDA undesignated available fund balance to fund the project as proposed. FISCAL IMPACT: There are sufficient funds in the RDA undesignated available fund balance to fund the project as proposed. ATTACHMENTS: 1. Project Costs 2. City Council Resolution 3. Redevelopment Agency Resolution 3 Attachment 1 Project Costs Current Photo 4 MT. VERNON PROJECT SOUTHWEST OF VAN BUREN STREET Project Materials Estimated Cost 3/a" water meter(including installation) $ 11090.00 3/a" backflow with cage $ 600.00 500 ft. pvc (200 ft. — 1 1/2" & 100 ft.— 1" $ 120.00 & 100 ft.—t/a" & 100 ft. �/2" ) (3)3/a" in-line valves $ 150.00 (3) irrigation valve boxes $ 90.00 (1) solar clock $ 450.00 (1) stainless steel enclosure w/pole $ 400.00 600 ft. of 14 gauge wire $ 75.00 (18) Eastern Redbuds (have in-stock/city yard) $ 0.00 Boulders for landscaping $ 800.00 Shrubbery $ 400.00. Rental equipment: Trencher $ 300.00 Miscellaneous irrigations fittings & sprinkler heads $ 200.00 Tree stakes &tree ties $ 250.00 PROJECT TOTAL: $ 14,925.00 YI , ,, !• .... CAW., ---- :.' tin -,s••?'' , R ....� t5. �� fit " � —' .— .. � •�Z_. ter.' r rtafDr ; i � •�� a �r � � � �� 'ii F.. ,try, _ r s .� 1 � • Z y x j �y� 6 Attachment 2 City Resolution 7 RESOLUTION NO. 2009= A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING CERTAIN FINDINGS REGARDING THE CONSTRUCTION AND INSTALLATION OF PUBLIC IMPROVEMENTS, WHICH ARE OF BENEFIT TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AREA J WHEREAS, the Redevelopment Agency of the City of Grand Terrace ("Agency") desires and intends to construct and install public improvements consisting of a landscaping and irrigation in the Grand Terrace Community Redevelopment Project(the "Project Area") with funding provided by the Redevelopment Agency of the City of Grand Terrace("Agency"); and WHEREAS, the lack of landscaping improvements along the west side of Mt. Vernon Avenue, south of Van Buren Street, in the Project Area creates a blighting influence in the area and causes a deterrent to the physical and economic health of area by deterring new development in the Project Area, thereby constituting blight; and WHEREAS, the Mt. Vernon Avenue Irrigation and Landscaping Improvements will improve the physical and economic health of the surrounding,area, thereby benefiting the Project Area; and r - WHEREAS, the improvements are anticipated to enhance and promote the revitalization of the Project Area; and WHEREAS, Health and Safety Code Section 33445 provides that the Agency may, with the consent of the legislative body, pay all or part of the value of the land for, and the cost of the installation and construction of, any building, facility, structure, or other improvements that is publicly owned either within or without the Project Area. NOW THEREFORE,BE IT RESOLVED by the City Council of the City of Grand Terrace hereby: Section 1. That the Mt. Vernon Avenue Irrigation and Landscaping Improvements will be of benefit to the Project Area in that it will assist in removing blight by improving,the health and safety, and promoting revitalization of the area. Section 2. That there are no other reasonable means of financing the entire improvements available to the community because the Mt. Vernon Irrigation and Landscaping Improvement Project is not within the budget of the City. Section 3. That consistent with the implementation plan adopted pursuant to Health and Safety Code Section 33490, the payment of funds for the Mt. Vernon Irrigation and Landscaping Improvements will assist in the elimination of visual and economic blight and promote and 8 enhance the revitalization of the Project Area, thereby eliminating one or more blighting conditions contained in the Project Area. Section 4. The City Council hereby consents to the Redevelopment Agency of the City of Grand Terrace paying for all or part of the costs of the installation and construction of the Mt. Vernon Irrigation and Landscaping Improvements. PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California at a regular meeting held on the 24th day of February 2009 by the following vote: ATTEST: City Clerk of the City of Grand Terrace Mayor-of the City of Grand Terrace and the City Council thereof and the City Council thereof Resolution No. 2009- I, Brenda Mesa,City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 29`h day of February, 2009, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Mesa City Clerk Approved as to form: John R. Harper, City Attorney 9 ATTACHMENT 3 Agency Resolution 10 RESOLUTION NO. 2009- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING CERTAIN FINDINGS REGARDING THE CONSTRUCTION AND INSTALLATION OF PUBLIC IMPROVEMENTS, WHICH ARE OF ' BENEFIT TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AREA WHEREAS, the Redevelopment Agency of the City of Grand Terrace ("Agency") desires and intends to construct and install public infrastructure improvements consisting of landscaping and irrigation in the Grand Terrace Community Redevelopment Project (the "Project Area") with funding provided by the Redevelopment Agency of the City of Grand Terrace ("Agency"); and WHEREAS, the lack of landscaping improvements along the west side of Mt. Vernon Avenue, south of Van Buren Street in the Project Area creates a blighting influence in the area and causes a deterrent to the physical and economic health of area by deterring new development in the Project Area, thereby constituting blight; and WHEREAS, the Mt. Vernon f rigation and Landscaping Improvements will improve the physical and economic health of the surrounding area, thereby benefiting the Project Area; and WHEREAS, the Improvements are anticipated to enhance and promote the revitalization of the Project Area; and WHEREAS,Health and Safety Code Section 33445 provides that the Agency may, with the consent of the legislative body, pay all or part of the value of the land for, and the cost of the installation and construction of, any building, facility, structure, or other improvements that is publicly owned either within or without the Project Area. NOW THEREFORE,BE IT RESOLVED by the Community Redevelopment Agency of the City of Grand Terrace hereby: Section 1. That the Mt. Vernon Avenue Irrigation and Landscaping Improvements will be of benefit to the Project Area in that it will assist in removing blight by improving the health and safety, and promoting revitalization of the area. Section 2. That there are no other reasonable means of financing the entire Improvements available to the community because the Mt. Vernon Irrigation and Landscaping Improvement Project is not within the budget of the City. Section 3. That consistent with the implementation,plan adopted pursuant to Health and Safety Code Section 33490, the payment of funds for the Mt. Vernon Avenue Irrigation and 11 Landscaping Improvements will assist in the elimination of visual and economic blight and promote and enhance the revitalization of th'e.Project Area, thereby eliminating one or more blighting conditions contained in the Project Area. , PASSED AND ADOPTED by the Community Redevelopment Agency of the City of Grand Terrace, California at a regular meeting held on the 24th day of February 2009 by the following vote: ATTEST: Secretary of the Community Redevelopment Chairperson of the Community Agency of the City of Grand Terrace Redevelopment Agency of the City of Grand Terrace Resolution No. 2009- I, Brenda Mesa, Secretary of the Community Redevelopment Agency of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the Community Redevelopment Agency of the City of Grand Terrace held on the 24' day of February, 2009,.by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Mesa City Clerk Approved as to form: John R. Harper, City Attorney 1 1 CALIFORNIA Staff Report Finance Department CRA ITEM(X) COUNCIL ITEM(X) MEETING DATE: February 24, 2009 AGENDA rrEM To: Honorable Mayor and Council Members From: Bernie Simon, Finance Director SUBJECT: Midyear Budget Adjustments FY 2008-09 FUNDING REQUIRED XXX NO FUNDING REQUIRED BACKGROUND: Staff generally performs a mid-year budget review to propose any necessary adjustments to the budget due to unanticipated events or changes in the general economic conditions. Only the CRA Board and Council may make changes to the budget. The preliminary audit work forthe previous fiscal year is generally done by mid-year review so staff is able to present more up to date information on fund balance reserves. This update on reserves is always needed because the budget is generally compiled, reviewed and adopted before the current fiscal year is completed INFORMATION The CRA and City adopted a FY 2008-09 overall budget of$16,767,925 including interfund transfers of$1,521,499. General Fund Budget City adopted a General Fund budget of$5,542,964 supported by General Fund revenues of$5,348,271. This would have been a net decrease in General Fund Balance of $194,693 and would have resulted in ending General Fund Balance reserve from a projected beginning Fund Balance Reserve of$4,131,109 to$3,936,416 at June 30, 2009. Preliminary audit work disclosed an ending General-Fund Balance of$4,961,579. This was $830,470 above the projected beginning fund balance used for the budget. The majority of the increase is attributable to savings or deferrals of expenditures. The largest CRA AGENDA ITEM NO.�' L 2 single item v, .3 the Fire Station Improvement where only.$38,824 was expended from a budget of$4-' 2,762. During the ci-,-rent fiscal year the Council approved various adjustments in appropriations (including c4r-,dnuing appropriations of previous fiscal year deferred expenditures)in the amount of$_ 2,269. Council also approved adjustments to estimated revenue of$21,877 for the Home,-md Security Grant. This resulted in an updated General Fund Balance Reserve of S,> -�76, 504, projected to June 30, 2009, prior to adopting any mid-year budget adjus�%.cents. The propose= =nid-year budget adjustments are detailed further in the report consisting of a$50,000 &.,cease in estimated revernie and $231,512 increase in expenditures, which would result, `a a$281,512 decrease iig General Fund Balance Reserve to $3,994,992. Communat�,� :-;development Agency CRA adopts a combined budget of$7,318,739 supported by CRA revenues of $8,077,720. "has would have been a net increase in overall CRA Fund Balance Reserve of$758,891 ad would have resulted in ending CRA Fund Balance Reserve from a projected be- inning Fund Balance Reserve of$10,581,148 to$11,340,129 at June 30, 2009. Preliminary . sidit work disclosed an ending combined CRA Fund Balance-Reserve of $10,447,86- This was$133,279 less then the projected beginning fund balance used for the budget. During the L-rent fiscal year the Board approved various.adjustments in appropriations (including(> atinuing appropriations of previous fiscal year deferred expenditures) in the amount of 2,057,279 for various projects as detailed on the list of "Additional Appropriate._,=is". This resulted in an updated CRA Fund Balance,Reserve of$9,149,571 projected tf. 5'une 30, 2009, prior to adopting any mid-year budget adjustments. The propoi_ 3 mid-year budget adjustments are detailed further in the report consisting of a$1,724,29° increase in estimated revenue(primarily due to an intra CRA Fund Transfer), cid $2,764,294 increase in expenditures, which would result in a$1,040,000 decrease in ,ombined CRA Fund Balance Reserve to$8,109,571. Special Rey.,,3nue. Capital Funds Adopted c XInges are relatively minor and are detailed further in the report along with proposed fn.nor mid-year budget adjustments 3 3 Proposed FY 2008- 09 Revenue Adjustments Investment Earnings The stock market decline has investors changing to more secure investments such as government bonds and certificates of deposit. This in turn results in lower yields in bonds due to increased demand for them. Therefore, the income projection due to the change in yields that the City and CRA may invest in needs to be adjusted downward. The majority of our surplus funds are in LAW which returned a yield of 2.3%in December 2008 compared to a yield of 4.8%a year ago in December 2007. Therefore, staff estimates an -; overall decline(roughly half of the budget in the largest funds) in investment earnings of $80,000 spread out among the General Fund, CRA Capital Project Fund and the CRA Low Mod Fund. 10-600-01 <50,000> 33-600-01 <20,000> 34-600-01 <10.000> Total Decrease<80,000> 16-800-00,Transfer In—Gas Tax Fund- $75,750 Gas Tax Fund was originally projected to end up with a negative fund balance reserve of $<15,361>. The updated Gas Tax Fund Balance Reserve is negative $<55,596>. Unanticipated costs of correcting a traffic signal and additional sign replacement will probably result in further negative fund balance of negative$<75,750>. There is currently no additional revenue available or subventions available to the Gas Tax Fund and therefore the General Fund should transfer funds to makeup this budget shortfall. 32-800-00,Transfer In-CRA Capital Project Fund-$1,754,294 Funds are needed to eliminate the negative fund balance in the CRA Capital Project Fund. This is due to additional projects and properties that were added during the year as identified in the detail information attached. There are sufficient funds in the CRA Debt Service Fund(33)to make such a transfer. Proposed FY2008- 09 Expenditures Adjustments 10-410-701,Law Enforcement Equipment—$3,926 Additional funds needed to fund unbudgeted emitters purchased for law enforcement. This will be taken from the CLEEP reserve. 10-190-250,Professional Services- $103,000 Approved Settlement of claim Jara Bros. vs. City of Grand Terrace Legal Services For various reasons, our need for legal services has increased this year along with the cost. As of January 30'h our overall legal costs are$112,500. Staff estimates that another $50,000 may be needed through June 30'`. Only $76,500 was budgeted for legal services with $74,000 in the General Fund. Staff proposes to increase the budget for legal services 4 4 another$86,000. In addition, legal costs will be spread between the General Fund and the CRA. Therefore, only$6,000 of legal costs would be added to the General Fund. 10-160-250 6,000 General Fund Legal Service• 32-320-250 40,000 CRA Capital Project Fund Legal Services 34-400-250 40,000 CRA Low Mod Legal Services Total $86,000 Salaries-and Benefits Reflect reductions in current budget year for January layoff of CED Secretary and Maintenance Supervisor: The net savings resulted in $591,528 spread over four funds. 10-180-1xx <17,264> GF Parks 10-370-1xx <17,500> GF CED 21-572-1xx <17,264> Sewer Maintenance 32-370-1xx < 5,000> CRA CED 34-400-1xx <2,500> CRA Low Mod Total Decrease<59,528> 10-190-224,Pre-employment Physicals-$1,000 Additional funds needed for depleted account for employee physicals and to pay for DOT transportation exams. 10-190-999,Transfer out-General Fund - $75,750 To fund negative fund balance in Gas Tax Fund. . The updated Gas Tax Fund Balance Reserve is negative$<55,596>. Unanticipated costs of correcting a traftic signal and additional sign replacement will probably result in further negative fund balance of negative $<75,750>. There is currently no additional revenue available or subventions available to the Gas Tax Fund and therefore the General Fund should transfer funds to makeup this budget shortfall. 10-370-210,Community Development Office Supplies-$1,000 Additional funds requested by the Community Development Director for due to additional department activity and promotions. 10-370-230,Community Development Advertising-$5,000 Additional funds requested by the Community Development Director for due to noticing requirements for Town Square and various phases of the General Plan. 10-370-250,Community Development Professional Services-$44,000 Additional funds requested by the Community Development Director for preparation of various phases of the General Plan Update'and the expiration of various consulting contracts. 21-572-250,-Sewer Fund Professional Services- $12,000 Additional funds requested by the Building/PW Director,for assistance in preparation of reporting for Santa Ana Regional Water Quality programs. 5 5 32-370-230, CRA Community Development Advertising- $3,500 Additional funds requested by the Community Development Director for promotion of the City to developers and retailers in appropriate publications. 33-999-xxx, CRA Debt Service Fund - $19754,294 Funds to be transferred from CRA Debt Service Fund to CRA Capital Projects Fund to pay for negative fund balance and additional appropriated projects and costs in CRA Capital Projects Fund. 34-500-726,CRA Low Mod—Senior Housing Project-$860,000 Currently budget for FY 2008-09 is over budget by$860,000. $880,000 was budgeted for FY 2008-09 and the CRA Board appropriated an additional $740,000 towards the project. $2,479,304 was expended in FY 2008-09. Therefore, a continuing appropriations adjustment for funds to be carried over from the previous fiscal year needs to be done. 34-500-726,CRA Low Mod—Senior Housing Project- $74,000 Approved CRA legal settlement regarding CEQA issues and the Senior Housing Project. Cost of lawsuit will be added to cost of project. The following adjustments are listed with justifications on the attached request from Acting City Manger and Community Services Director: b 6 Memorandum To: Bernie Simon,CFO From: Steve Berry,ACM Date: 2/19/2009 Re: 2008-09 Mid-Year Mid Year requests: Mid-Year Budget Adiustments Amount Description $ 900.00 Emergency exit signs for Child Care Replacements per Fire Chief inspection Acct 10-450-245 $17150.00 Preston&Barton street signal lights repair Acct 16-510--255 $8800.00 Speed Zone and Timing billings Traffic issues Acct 10-180-255 $5000.00 Traffic Consulting Acct I0-180-255 $5900.00 Solid waste and recycling technical support Acct 10-180-255 $6000.00 Edison fence Reed and Michigan $3000.00 Sign replacement Street sweeping,no parking,stop signs Acct 16-900-220 7 7 FISCAL IMPACT: Mid-year adjustments as proposed will: 1) Decrease General Fund Revenue by $50,000 2) Increase Gas Tax Fund Revenue by $75,750 3) Increase CRA Capital Projects Revenue by$1,734,294 4) Decrease CRA Low Mod Fund Revenue by$10,000 5) Increase General Fund Expenditures by $231,512 6) Increase Gas Tax Expenditures by$20,150 l�! 7) Decrease Sewer Maintenance Expenditures by $5,264 8) Increase CRA Capital Project Fund Expenditures by$38,500 9) Increase CRA Debt Service Expenditures by $1,754,294 10)Increase CRA Low Mod Fund Expenditures by$971,500 All increases in revenue will increase the related fund balance reserves while all increases in expenditures will decrease related fund balance reserves. Staff Recommends that Council and CRA Board: Approve mod--Year Budget Adjustments as proposed Enclosures: 1) City and CRA Fund Balance Reserve Projections with Proposed Mid Year Adjustments to 6/30/2009 a. Proposed Revenue Adjustments b. Proposed Expenditure Adjustments 2) City and CRA Current Fund Balance Reserve Projection to 6/30/2009 a. Adopted Revenue Adjustments Fiscal Year to Date b. Adopted Appropriation Adjustments Fiscal Year to Date City and CRA of Grand Terrace Fund Balance Reserve Projection to 6/30/2009 With Proposed Mid-Year Budget Adjustments a Prelim Audit Revised Revised Revised proposed Actual Budget Budget Budget Budget Available FY FY Projected REVISED # CITY AND CRA OF GRAND TERRACE FUND 2008-2009 2008-2009 Available PROPOSED Available Appropriation Revenues& s MID YEAR ANALYSIS AVAILABLE FUND BALANCE BALANCE TSF In &TSF Out FUND Budget Adjustments FUND PROJECTED THROUGH 6/30/2009 6/30/2008 REVISED (Budgeted) BALANCE BALANCE 8/30/2009 Revenue Expenditures 6/30/2009 10 GENERAL FUND-Undesignated 4,002,335 5,370,158 (6,043,233) 3,329,260 10 (50,000) (227,586) 3,051,674 10 GENERAL FUND-Designated 925,558 0 0 925,558 10 925,558 10 GENERAL FUND-CLEEP Reserve 33,686 0 (12,000) 21,686 (3,926) 17,760 TOTAL GENERAL FUND 4,961,579 5,370,158 (6,055,233) 4,276,504 (50,000) (231,512) 3,994,992 11 Street Fund 777,754 817,590 (137,241) 1,458,103 11 1,458,103 12 Storm Drain Fund 87,394 37,430 (17,165) 107,659 12 107,659 13 Park Fund 305,426 35,847 (104,940) 236,333 13 236,333 14 AB 3229 COPS Fund 0 299,045 (299,045) 0 14 0 15 Air Quality Improvement Fund 48,041 16,485 (26,100) 38,426 15 38,426 16 Gas Tax Fund 38,660 391,878 (486,134) (55,596) 16 75,750 (20,150) 4 17 Traffic Safety Fund 12,815 57,031 (57,031) 12,815 17 12,815 19 Facilities Development Fund 197,870 28,781 (17,757) 208,894 19 208,894 20 Measure I Fund 97,424 196,354 (285,931) 7,847 20 7,847 21 Waste Water Disposal Fund 1,818,300 1,629,559 (1,740,637) 1,707,122 21 5,264 1,712,486 26 LSCPG1 LGHTG Assessment Dist 15,534 12,325 (14,350) 13,509 26 13,509 44 Bike Lane Capital Fund (3,743) 129,711 (127,131) (1,163) 44 (1,163) 46 Street Improvement Projects (1,182) 60,000 (60,000) (1,182) 46 (1,182) 47 Barton Rd.Bridge Project (166,262) 580,000 (580,000) (166,262) 47 (166,262) TOTAL OTHER FUNDS 3,228,031 4,292,036 (3,953,462) 3,566,605 75,750 (14,886) 3,627,469 32 CAPITAL PROJECTS FUND (572,466) 99,404 (1,182,982) (1,656,044) 32 1,734,294 (38,500) 39,750 33 DEBT SERVICE FUND 7,029,755 6,415,441 (5,049,534) 8,395,662 33 (1,754,294) 6,641,368 34 LOW&MODERATE HOUSING 3,990,580 1,562,875 (3,143,502) 2,409,953 34 (10,000) (971,500) 1,428,453 TOTAL CRA FUNDS 10,447,869 8,077,720 (9,376,018) 9,149,571 1,724,294 (2,764,294) 8,109,571 TOTAL-ALL FUNDS 18,637,479 17,739,914 (19,384,713) 16,992,680 1,750,044 (3,010,692)1 15,732,032 Proposed Mid Year Budget Fund Balances tD PROPOSED ADJUSTMENTS COPS REVENUES Agenda General Streets SLESF GAS TAX Measure I CRA CRA CRA Date Item Description Total 10 11 14 16 20 32 33 34 2/1/2009 Interest Earnings Projected Decrease $ (80,000) $ (50,000) $ - $ - $ - $ - $ - $.(20,000) $ (10,000) 2/1/2009 TSF of Funds GF to Gas Tax Fund to offset negative $ 75,750 $ - $ - $ - $ 75,750 $ - $ - $ - $ 2N/2009 TSF In of CRA DS Funds to CRA Cap Proj Funds $1.754 294 $ - $ - $ - $ - $ - $1,754,294 $ - $ B.Total Proposed Mid-Year Revenue Adjustments $1 750 044 $ (50.000) $ - $ - $ 75,750 $ - $1.754,294_ $ (20,000) $ (10,000) Adopted Increases to Estimated Revenues and Proposed Mid `!Revenue Adjustments ` C PROPOSED ADJUSTMENTS EXPENDITURES Agenda General Streets Park GAS TAX Measure I Sewer CRA CRA CRA Item Description Total 10 11 13 16 20 21 32 33 34 /712008 N/A Preston and Barton signal repairs $ 17,150 $ - $ - $ _ $ 17,150 $ _ $ _ $ _ $ _ $ _ 20/2008 N/A 3 Emitters for Fire Department $ 3,925 $ 3,926 $ - $ _ $ _ $ _ $ _ $ _ $ _ $ 13/2009 N/A Legal Claim-Senior Housing Project $ 74,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 74,000 14/2009 N/A Legal Claim-Jars Brothers Construction $ 103,000 $' 103,000 $ - $ _ $ _ $ _ $ _ $ _ $ _ $ 1/9/2008 N/A Continuing Appropriation for Senior Housing Proj $ 860,000 $ _ $ _ $ _ $ _ $ _ $ _ $ _ $ - $ 860,000 /1/2009 N/A Adjust budget for Legal Services $ 86,000 $ 6,000 $ - $ - $ - $ - $ - $ 40,000 $ - $ 40,000 /6/2009 SPEC Adjust for CED Sec.and Maint.Superv. Layoff 1/09 $ (59,528) $ (34,764) $ - $ - $ - $ - $(17,264) $ (5,000) $ - $ (2,500) 11/2009 N/A Replenish Employee Physicals account-CM Dpt Rec $ 1,000 $ 1,000 $ - $ - $ - $ - $ - $ _ $ _ $ 11/2009 N/A CED Office Expense $ 1,000 $ 1,000 $ - $ - $ - $ - $ - $ - $ - $ 11/2009 N/A CED-Advertising $ 5,000 $ 5,000 $ - $ - $ - $ _ $ _ $ _ $ _ $ _ 11/2009 N/A CED-Professional Services-addition request $ 44,000 $ 44,000 $ - $ . $ - $ _ $ _ $ _ $ $ _ Y112009 N/A CED-Advertising-CRA Econ Dev $ 3,500 $ - $ - $ - $ . $ - $ - $ 3,500 $ - $ Y112009 N/A Transfer of Funds w/I CRA to Fund CRA Projects $1,754,294 $ - $ - $ - $ _ $' _ $ _ $ - $1,754.294 $ 11/2009 N/A TSF of Funds GF to Gas Tax Fund to offset negative $ 75,750 $ 75,750 $ - $ . $ _ $ _ $ _ $ _ $ - $ 11/2009 N/A Sewer Professional Services-SARWQ reporting $ 12,000 $ - $ - $ - $ - $ - $ 12,000 $ - $ _ $ 11/2009 N/A Child Care Emergency Signs replacements $ 900 $ 900 $ . $ - $ _ $ _ $ _ $ - $ _ $ 11/2009 N/A Traffic Issues-Speed Zone and Timing billings $ 8,800 $ 8,800 $ - $ - $ - $ - $ - $ - $ - $ 11/2009 N/A Traffic Consulting $ 5,000 $ 5,OOo $ - $ - $ - $ - $ - $ _ $ _ $ 11/2009 N/A Solid Waste and recycling Tech Support _ $ 5,900 $ 5,900 $ - $ - $ - $ - $ - $ - $ -11/2009 N/A Edison Fence-Reed and Michigan $ 6,000 $ 6,000 $ - $ _ $ _ $ _ $ _ $ _ $ $ _ $ 11/2009 N/A Sign Replacements needed $ 3,000 $ _ $ _ $ _ $ 3,000 $ - $ _ $ - $ _ $ B.Total Proposed Mid-Year Adjustments $3,010,692 $ 231,512 $ $ - $ 20150 $ _ $ (5,264) $ 38,500 $1 754 294 $ 971,500 Additional Appropriations and Proposed Mid Year Adjustments City and CRA of Grand Terrace Current Fund Balance Reserve Projection to 6/30/2009 Prelim Audit Adopted Additions Revised Adopted Additions Revised Revised Actual Budget Budget Budget Budget Budget Budget Budget Available FY FY FY FY FY FY Projected # CITY AND CRA OF GRAND TERRACE FUND 2008-2009 2008-2009 2008-2009 20084009 2008-2009 2008-2009 Available Appropriation Appropriation Revenues 8 Revenues 3 Revenues S a a ANALYSIS AVAILABLE FUND BALANCE BALANCE TSF In TSF In TSF In 8 T8F Out Appropriations 6 TSF Out FUND PROJECTED THROUGH 6/30/2009 6/30/2008 Estimated Additions REVISED (Budgeted) Additions (Budgeted) BALANCE 6/30/2008 10 GENERAL FUND-Undesignated 4,002,335 5,348,271 21,887 5,370,158 (5,542,964) (500,269) (6,043,233) 3,329,260 10 10 GENERAL FUND-Designated 925,558 0 0 0 0 0 925,558 10 10 GENERAL FUND-CLEEP Reserve 33,686 0 0 0 0 (12,000) (12,000) 21,686 TOTAL GENERAL FUND 4,961,579 5,348,271 21,887 5,370,158 (5,542,964) (512,269) (6,055,233) 4,276,504 11 Street Fund 777,754 817,590 0 817,590 (129,683) (7,558) (137,241) 1,458,103 11 12 Storm Drain Fund 87,394 37,430 0 37,430 (17,165) 0 (17,165) 107,659 12 13 Park Fund 305,426 35,847 0 35,847 (94,704) (10,236) (104,940) 236,333 13 14 AB 3229 COPS Fund 0 299,045 0 299,045 (299,045) 0 (299,045) 0 14 15 Air Quality Improvement Fund 48,041 16,485 0 16,485 (26,100) 0 (26,100) 38,426 15 16 Gas Tax Fund 38,660 391,878 0 391,878 (471,152) (14,982) (486,134) (55,596) 16 17 Traffic Safety Fund 12,815 57,031 0 57,031 (57,031) 0 (57,031) 12,815 17 19 Facilities Development Fund 197,870 28,781 0 28,781 (17,757) 0 (17,757) 208,894 19 20 Measure I Fund 97,424 196,354 0 196,354 (972,267) (13,6") (285,931) 7,847 20 21 Waste Water Disposal Fund 1,818,300 1,629,559 0 1,629,559 (1,739,837) (800) (1,740,637) 1,707,222 21 26 LSCPG/LGHTG Assessment Dist 15,534 12,325 0 12,325 (14,350) 0 (14,350) 13,509 26 44 Bike Lane Capital Fund (3,743) 129,711 0 129,711 (127,131) 0 (127,131) (1,163) 44 46 Street Improvement Projects (1,182) 60,000 0 60,000 (60,000) 0 (60,000) (1,182) 46 47 Barton Rd. Bridge Project (166,262) 580,000 0 580,000 (580,000) 0 (680,000) (166,262) 47 TOTAL OTHER FUNDS 3,228,031 4,292,036 0 4,292,036 (3,906,222) (47,240) (3,953,462) 3,666,605 32 CAPITAL PROJECTS FUND (572,466) 99,404 0 99,404 (315,114) (867,868) (1,182,982) (1,656,044) 32 33 DEBT SERVICE FUND 7,029,755 6,415,441 0 6,415,441 (4,601,323) ("8,211) (5,049,534) 8,395,662 33 34 LOW&MODERATE HOUSING 3,990,580 1,562,875 0 1,562,875 (2,402,302) (741,200) (3,143,502) 2,409,953 34 TOTAL CRA FUNDS 10"7 869 8,077,720 0 8,077,720 (7,318,739) 2 057 279 9 376 018 9149 571 TOTAL-ALL FUNDS 18,637,479 17,718,027 21,887 17,739,914 (16,767,925) (2,616,788) (19,384,713) 16,992,680 Current Revised Budget Fund Balances w City of Grand Terrace Schedule of Budget Adjustments Fiscal Year 2008-08 R COPS REVENUES Agenda General Streets SLESF GAS TAX Measure I CRA CRA CRA Date Item Description Total 10 11 14 16 20 32 33 34 - 7/31l2008 N/A $ - $ - $ - $ - $ - $ - $' - $ - $ - $ - $ - $ - $ - $ 8/30/2008 - $ - $ - b - $N/A - /30/2008 N/A $ - $ - $ - $ $ $ - $ - $ - $ 10/28/2008 3D Homeland Security Grant $ 892 $ 992 $ $ $ $ $ $ $ _ $ 11/31/2008 NIA - $ - $ $ $- - 12/9/2008 Homeland Security Grant Correction $ 21,887992 $ 21,887992 $ - $ $ $ $ $ - $ _ 1219/2008 Homeland Security Grant Correction-reverse 10/28/l $ (992) $ (ss- $ - $ - $ - $ - $ - $ $ 12/9/2008 Revenue-State COPS Grant(AB3229) b 100,00o b - $ - b 100,00o b - $ - $ - $ - b - /2p0g Transfer In to COPS SLESF from General Fund $ (100,000) $ - $ - $(100,�) $ - $ $ $ $ 1yg 12/9/2009 N/A $ - $ - $ - $ - $ - $ - $ - $ - $ _ $ - $ - $ - $ - $ - $ - $ - $ - $ A.Total Additional Revenue Adjustments made through Feb. 18,2009 $ 21,887 $ 21 887 $ - $ - $ - $ - $ $ $ Adopted Increases to Estimated Revenues and Proposed Mid' Aevenue Adjustments C ,I r of Grand Terrace iedule of Budget Adjustments al Year 2008-09 EXPENDITURES Agenda General Streets Park GAS TAX Measure I Sewer CRA CRA CRA ! Item Description Total 10 11 13 16 20 21 32 33 34 22/2008 3D Continuing Appropriation-Open PO-Advertising $ 3,138 $ 3,138 $ - $ - $ _ $ _ $ _ $ _ $ _ $ _ 22/2008 3D Continuing Appropriation-Open PO-CVC Sec Sys $ 56,067 $ 56,067 $ - $ - $ - $ - $ _ $ _ $ _ $ _ 22/2008 3D Continuing Appropriation-Open PO-CVC Impr $ 6,259 $ 6,259 $ - $ _ $ _ $ _ $ _ $ _ $ - $ _ 22/2008 3D Continuing Appropriation-Open PO-Passive Park $ 10,236 $ - $ - $ 10,236 $ - $ _ $ _ $ _ $ _ $ _ 22/2008 3D Continuing Appropriation-Open PO-font SeaUOvly $ 14,982 $ - $ - $ - $ 14,982 $ - $ - $ - $ - $ 2212008 3D Continuing Appropriation-Open PO-Strpg Prgm $ 13,664 $ - $ - $ - $ - $ 13,664 $ _ $ _ $ _ $ _ 22/2008 3D Continuing Appropriation-Finance Prof Svcs $ 7,000 $ 7,000 $ - $ - $ _ $ _ $ _ $ _ $ _ $ _ 2212008 3D Continuing Appropriation-Finance Cap.Impr-W $ 8,000 $ 8,000 $ - $ - $ - $ - $ - $ - $ - $ 22/2008 3D Continuing Appropriation-CED Capital Item $ 7,413 $ 7,413 $ - $ - $ - $ - $ - $ - $ - $ 23/2008 3F Senior Housing Project;Increase Funding $ 740,000 $ - $ _ $ - $ - $ - $ _ $ _ $ _ $ 740,000 14/2008 3G IPS-Retention Due on Pocket Park 13-445- $ 7,558 $ - $ 7,558 $ - $ _ $ _ $ _ $ _ $ - $ _ 28/2008 3D Homeland Security Grant b 992 $ 892 $ - $ _ $ _ $ _ $ _ $ _ $ _ $ _ 28/2008 3E Continue Fire Station Appropriation $ 453,938 $ 453,938 $ - $ - $ - $ _ $ _ $ - $ - $ _ 18/2008 8A WE TIP program b 1,500 $ 1,500 $ - $ _ $ _ $ _ $ _ $ _ $ _ $ _ /91=8 3E Chambers Group Professional Services Contact $ 61,500 $ 31,500 $ - $ _ $ _ $ _ $ - $ 32,06- $ - $ /9/2008 31 Homeland Security Grant Correction $ 21,887 $ 21,887 $ - $ - $ - $ _ $ _ $ _ $ - $ _ /9/2008 31 Homeland Security Grant Correction-reverse 10/28/( $ (992) $ (992) $ - $ _ $ _ $ _ $ _ $ _ $ - $ _ /9/2008 31 Transfer to COPS Fund(reduce due to COPS grant $ (100,000) $(100,000) $ - $ _ $ - $ - $ _ $ _ $ - $ /9/2008 3D Changes to Employee Senefits(med/hours/bilingual) $ 11,800 $ 9,000 $ - $ - $ - $ _ $ 800 $ 800 $ - $ 1,200 13/2009 3D Comm Svc 30th Anniv,Subsidy events $ 5,999 $ 5,999 $ - . $ _ $ _ $ _ $ _ $ _ $ _ $ 13/2009 CRA 2 ERAF $ 446,211 $ - $ - $ _ $ _ $ - $ - b - b 448,211 $ 13/2009 CRA 6 Purchase of 22747 Barton Road $ 390,000 $ - $ - $ - $ - $ - $ - $390,000 $ _ $27/2009 CRA 6 Purchase of 22100-200 Barton Road $ 215,000 $ - $ - $ _ $ _ $ - $ - $215,000 $ - $?7/2009 CRA 3 Storm Drain Extension-Pico Street $ 130,000 $ - $ - $ - $ - $ - $ - $130,000 $ - $10/2009 CRA2 Commercial Improvement Program $ 100,000 $ - $ - $ - $ _ $ - $ - $100,000 $ _ $ A. Total Additional Appropriations made through Feb. 18,2009 $2,616,788 $ 512,269 _$ 7,558 $ 10,236 $ 14,982 $ 13.664 $ 800 $867 868 b 448,211 $ 741 200 Additional Appropriations and Proposed Mid Year Adjustments yr vchlist Voucher List Page: 1 02/18/2009 3:30:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63021 2/5/2009 004589 MARTINEZ, TRACEY 02202009 Birthday Bonus 10-125-110-000-000 50.00 Total : 50.00 63022 2/5/2009 010997 MUTUAL ESCROW 0275-242-11 Escrow Deposit-APN. 0275-242-11 32-600-302-000-000 5,00000 Total : 5,000.00 63023 2/5/2009 010164 GREAT-WEST DECEMBER 20( December Deferred Comp payables 10-022-63-00 10,592.01 Total : 10,592.01 63025 2/9/2009 010998 AETNA AARP PLANS 4710330902 Feb Health Insurance-B. Cortes 10-110-120-000-000 83.51 10-110-142-000-000 364.49 Total : 448.00 63026 2/11/2009 006772 STANDARD INSURANCE COMPANY Feb 00 607869 ( FEB. EMPLOYEE LIFE/DISABILITY INS 21-572-142-000-000 6.33 32-370-142-000-000 3.23 34-400-142-000-000 9.95 34-800-142-000-000 973 10-185-142-000-000 6.95 10-022-66-00 1,197.53 10-120-142-000-000 20.85 10-125-142-000-000 13.90 10-140-142-000-000 20.85 10-172-142-000-000 3.13 10-175-142-000-000 2.09 10-180-142-000-000 27.86 10-370-142-000-000 13.85 10-380-142-000-000 6.95 10-440-142-000-000 5435 10-450-142-000-000 10.43 Total : 1,407.98 COUNCIL AGENDA ITEM NO.�� Page: 1 vchlist Voucher List Page: 2 02/18/2009 3:30:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63027 2/12/2009 004587 MANAGED HEALTH NETWORK 3200003221 FEB EMPLOYEE INSURANCE 10-125-142-000-000 12.80 10-120-142-000-000 19.20 10-140-142-000-000 19.20 10-172-142-000-000 2.88 10-175-142-000-000 1 92 10-180-142-000-000 29.44 10-370-142-000-000 1472 10-380-142-000-000 6.40 10-440-142-000-000 121.60 10-450-142-000-000 9.60 21-572-142-000-000 9.60 32-370-142-000-000 3.20 34-400-142-000-000 928 34-800-142-000-000 8.96 10-185-142-000-000 6.40 Total : 275.20 63028 2/12/2009 010737 WESTERN DENTAL SERVICES INC Feb Grp 002484 FEB EMPLOYEE DENTAL INSURANCE 10-022-61-00 55.75 Total : 55.75 63029 2/12/2009 010764 SAFEGUARD DENTAL &VISION 2365980 Feb FEB EMPLOYEE DENTAL/VISION INSURANCE 10-022-61-00 39081 Total : 390.81 63031 2/17/2009 001907 COSTCO#478 2214 C. CARE SUPPLIES 10-440-228-000-000 12495 10-440-220-000-000 41.65 Total : 166.60 63032 2/17/2009 010546 MPOWER COMMUNICATIONS 387767-feb February phone utility charges 10-440-235-000-000 275.39 10-805-235-000-000 32.23 10-450-235-000-000 5992 Page: 2 1 vchlist .,jucher List Page: 3 02/18/2009 3:30:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63032 2/17/2009 010546 MPOWER COMMUNICATIONS (Continued) 387798-FEB February Phone Charges 10-190-235-000-000 980.82 10-380-235-000-000 200.00 10-808-235-000-000 5674 Total : 1,605.10 63033 2/19/2009 007400 U S. BANK TRUST N.A. 786694000-2= Excess Reserves 33-010-05-00 -4,935.38 33-300-208-000-000 121,662.50 Total : 116,727.12 63034 2/24/2009 001391 BERRY, STEVE 02032009 Lunch/Dinner Meeting Reimb. 10-180-270-000-000 139.54 Total : 139.54 63035 2/24/2009 001666 CA. MUNICIPAL TREASURERS ASSOC 86649 Annual Membership Dues 10-120-265-000-000 77.50 10-140-265-000-000 77.50 Total : 155.00 63036 2/24/2009 001840 CITY OF COLTON 000885 ANIMAL CONTROL CODE ENF. SRVS 10-190-256-000-000 78.64 Total : 78.64 63037 2/24/2009 010702 CITY OF YUCAIPA 2132 October'08 Perchlorate Fees 10-160-250-000-000 119.48 Total : 119.48 63038 2/24/2009 010147 CORTES, BEA FEBRUARY February Council Stipend 32-200-120-000-000 150.00 10-110-120-000-000 16649 february-auto February Auto Allowance 10-110-273-000-000 200.00 Total : 516.49 63039 2/24/2009 001930 DAILY JOURNAL CORPORATION B1507275 FY 2008/09 LEGAL ADVERTISING 10-125-230-000-000 59.40 Page: 3 vchlist Voucher List Page: 4 02/18/2009 3:30:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63039 2/24/2009 001930 DAILY JOURNAL CORPORATION (Continued) B1511159 FY 2008/09 LEGAL ADVERTISING 10-125-230-000-000 479.16 B1521895 PUBLIC HRG PUBLICATIONS 10-370-230-000-000 200.20 Total : 738.76 63040 2/24/2009 010711 DANKA FINANCIAL SERVICES 68836097 FY 08/09 TOSHIBA COPIER LEASE- 10-172-246-000-000 63.24 10-175-246-000-000 31.62 34-400-246-000-000 63.24 Total : 158.10 63041 2/24/2009 001950 DATA QUICK B1-1438519 January Subscription Service 21-572-246-000-000 43.50 34-800-220-000-000 4350 10-380-250-000-000 43.50 Total : 130.50 63042 2/24/2009 001942 DATA TICKET INC 25259 FY 08/09 PARKING CITE PROCESSING 10-140-255-000-000 10000 Total : 100.00 63043 2/24/2009 011001 DEPT OF GENERAL SERVICES, STATE (486191 Tractor/Mower Purch Admin Fees 10-450-246-000-000 654.65 Total : 654.65 63044 2/24/2009 002082 DISCOUNT SCHOOL SUPPLIES D10227280101 SCHOOL AGE SUPPLIES- 10-440-223-000-000 7791 Total : 77.91 63045 2/24/2009 002301 FEDEX 908917225 Overnight Delivery Charges 10-140-210-000-000 1500 10-125-210-000-000 21 66 Total : 36.66 63046 2/24/2009 002450 FERRE', MARYETTA FEBRUARY February Council Stipend Page 4 I \ vchlist Voucher List Page: 5 02/18/2009 3:30:27PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 63046 2/24/2009 002450 FERRE', MARYETTA (Continued) 32-200-120-000-000 150.00 10-110-120-000-000 250.00 february-auto February Auto Allowance 10-110-273-000-000 200.00 Total : 600.00 63047 2/24/2009 002740 FRUIT GROWERS SUPPLY 90247044 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 287.43 10-180-218-000-000 19.34 90247571 MAINT SUPPLIES & REPAIRS 10-450-246-000-000 36.19 90248191 MAINT SUPPLIES & REPAIRS 10-450-246-000-000 1939 Total : 362.35 63048 2/24/2009 002901 G T AREA CHAMBER OF COMMERCE 5453-AD JOINT NEWSLETTER CONTRIBUTION 10-125-213-000-000 87000 Total : 870.00 63049 2/24/2009 002795 GARCIA, LEE ANN FEBRUARY February Council Stipend 32-200-120-000-000 150.00 10-110-120-000-000 949 february-auto February Auto Allowance 10-110-273-000-000 200.00 Total : 359.49 63050 2/24/2009 010181 GOPHER PATROL 173127 GOPHER CONTROL SERVICES 10-450-245-000-000 465.00 Total : 465.00 63051 2/24/2009 010164 GREAT-WEST FEBRUARY Deferred Comp Contribution 10-022-63-00 4,243.67 Total : 4,243.67 63052 2/24/2009 010752 GST INC J01313963 Imaging Unit/Belt for Printer 10-180-210-000-000 717.47 Page. 5 vchlist Voucher List Page: 6 02/18/2009 3:30:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63052 2/24/2009 010752 GST INC. (Continued) Total : 717.47 63053 2/24/2009 003152 HARPER & BURNS LLPN JANUARY January Legal Services 10-160-250-000-000 11,653.75 32-200-251-000-000 11,653 75 Total : 23,307.50 63054 2/24/2009 010632 HIGH TECH SECURITY SYSTEMS 85790 SECURITY CAMERA MAINT AGREEMENT 10-180-246-000-000 20.00 10-450-246-000-000 60.00 Total : 80.00 63055 2/24/2009 003540 INTERNATIONAL INSTITUTE 9471 Annual Membership Dues 10-125-265-000-000 125.00 Total : 125.00 63056 2/24/2009 003850 JANI-KING LAX02090042 C. CARE DAILY CLEANING & CARPET CLEANING 10-440-244-000-000 97500 Total : 975.00 63057 2/24/2009 010773 KELLAR SWEEPING INC. 4386 FY 08/09 STREET SWEEPING- 16-900-254-000-000 4,200.00 Total : 4,200.00 63058 2/24/2009 011000 KLEEMEIER, TANYA 02042009 Banner Deposit Refund 23-302-47-00 5000 Total : 50.00 63059 2/24/2009 010812 LOWE'S COMMERCIAL SERVICES 08461 MAINT SUPPLIES 10-450-245-000-000 64.62 14850 MAINT SUPPLIES 10-180-245-000-000 14044 Total : 205.06 63060 2/24/2009 010690 LSA ASSOCIATES INC 89088F BARTON SQUARE ENVIRON. CONSULTING SRVIE 32-600-217-000-000 1,73500 Total : 1,735.00 Page: 6 vchlist Voucher List Page: 7 02/18/2009 3:30:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63061 2/24/2009 010446 MILLER, JIM FEBRUARY February Council Stipend 32-200-120-000-000 15000 10-110-120-000-000 250.00 february-auto February Auto Allowance 10-110-273-000-000 200.00 Total : 600.00 63062 2/24/2009 010985 NANSCAPES 010709 Petta Park Design Consultinq 13-445-709-000-000 581.25 02092009 CONSULTANT SRVS-SR. CENTER COMPLEX 34-500-726-000-000 7500 Total : 656.25 63063 2/24/2009 010097 NEXTEL COMMUNICATIONS 410575025-076 Comm Svcs Wireless Phone Svc 10-180-240-000-000 56974 10-440-235-000-000 57.32 Total : 627.06 63064 2/24/2009 005400 OFFICE DEPOT 459219786-001 Misc Office Supplies 10-120-210-000-000 157.29 459219790-001 Misc Ofc Supplies 10-120-210-000-000 4.63 461828703-001 Misc Office Supplies 10-120-210-000-000 150.76 462408519-001 Self Inking Stamps 10-120-210-000-000 -157.29 Total : 155.39 63065 2/24/2009 005586 PETTY CASH 02172009 Petty Cash Replenishment 10-440-223-000-000 134.29 10-440-228-000-000 51.96 Total : 186.25 63066 2/24/2009 005670 PRESS ENTERPRISE 5636975-2009 2009 Subscription 10-120-210-000-000 39.00 Total : 39.00 Page: 7 vchlist Voucher List Page: 8 02/18/2009 3:30:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63067 2/24/2009 010171 REPUBLIC ELECTRIC 109111 SIGNAL MAINT& DAMAGE REPAIR 16-510-255-000-000 945.53 109112 SIGNAL MAINT& DAMAGE REPAIR 16-510-255-000-000 451.68 11260 FURNISH & INSTALL 4 LOOPS E/B &W/B 16-900-258-000-000 1,50000 Total : 2,897.21 63068 2/24/2009 010664 SHELL FLEET MANAGEMENT 8000209687902 City Vehicle Fuel Charges 10-180-272-000-000 42946 34-800-272-000-000 39.00 Total : 468.46 63069 2/24/2009 011002 SINGH, DONALD AND LISA 01292009 Refundable Street Cut Deposit 23-302-24-00 500.00 Total : 500.00 63070 2/24/2009 006720 SO.CA.EDISON COMPANY 02062009 January Street Light Charges 16-510-238-000-000 5,319.08 26-601-238-000-000 41.50 26-602-238-000-000 58.10 26-600-238-000-000 4980 Total : 5,468.48 63071 2/24/2009 006730 SO.CA.GAS COMPANY 02052009 January CNG/Utility Charges 10-180-272-000-000 2635 10-190-238-000-000 541.11 10-440-238-000-000 9004 10-440-272-000-000 8.78 34-800-272-000-000 8.79 Total : 675.07 63072 2/24/2009 010974 STANCKIEWITZ, WALT FEBRUARY February Council Stipend 32-200-120-000-000 15000 10-110-120-000-000 250.00 february-auto February Auto Allowance 10-110-273-000-000 20000 Page 8 vchlist Voucher List Page: 9 02/18/2009 3:30:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63072 2/24/2009 010974 STANCKIEWITZ, WALT (Continued) Total : 600.00 63073 2/24/2009 006778 STAPLES CREDIT PLAN 15683115001 Toner Ink 10-172-210-000-000 4471 30974 Misc Office Supplies 34-400-210-000-000 18.35 32727 Business Card Scanner 10-180-210-000-000 31577 32728 Backup storage tapes 10-380-210-000-000 10.78 38614 Misc Office Supplies 34-400-210-000-000 70.19 9249513001 Misc Office Supplies 10-185-210-000-000 63.82 34-800-210-000-000 16.15 10-370-210-000-000 26.02 9471091001 Misc Office Supplies 10-190-210-000-000 17942 9558612001 Misc Office/Paper Supplies 10-140-210-000-000 12.89 10-190-212-000-000 169.03 9628437001 Misc Office Supplies 10-180-210-000-000 26 93 34-800-210-000-000 154.98 Total : 1,109.04 63074 2/24/2009 006898 SYSCO FOOD SERVICES OF L.A. 901281245 C. CARE FOOD & SUPPLIES 10-440-220-000-000 421.83 902040504 C. CARE FOOD & SUPPLIES 10-440-220-000-000 47811 Total : 899.94 63075 2/24/2009 007102 T Y LIN INTERNATIONAL 0901272 CHG ORD#4 BARTON BRIDGE 47-100-250-001-000 5,525.56 Total : 5,525.56 63076 2/24/2009 007036 TRAFFIC SPECIALTIES INC 907060 TRAFFIC CONTROL SUPPLIES Page: 9 vchlist Voucher List Page: 10 02/18/2009 3:30:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63076 2/24/2009 007036 TRAFFIC SPECIALTIES INC (Continued) 16-900-220-000-000 3610 Total : 36.10 63077 2/24/2009 007795 WAXIE 71112778 City Hall Janitorial Supplies 10-180-245-000-000 35805 71112778A MAINT SUPPLIES 10-180-245-000-000 20000 Total : 558.05 63078 2/24/2009 007854 WESTERN EXTERMINATORS CO 413147 PEST CONTROL 10-180-245-000-000 86.50 10-440-245-000-000 6900 10-805-245-000-000 33.00 34-400-246-000-000 3850 Total : 227.00 63079 2/24/2009 007938 WIRZ&COMPANY 55731 Planning Dept Letterhead 10-370-210-000-000 29631 56121 Business Survival Wkshop advertising 10-180-230-000-000 363.43 Total : 659.74 6320733 2/17/2009 007400 U S. BANK TRUST N.A. FEBRUARY '97 COP MONTHLY LEASE PAYMENT 33-300-206-000-000 22,563 56 Total : 22,563.56 58 Vouchers for bank code : bofa Bank total : 222,372.00 58 Vouchers in this report Total vouchers : 222,372.00 I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Finance Director Page. 10 vchlist Voucher List Page: 1 02/18/2009 5:59:48PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63024 2/5/2009 010996 CA PUB EMPLOYEES' RET SYSTEM H2O090214930C FEBRUARY EMPLOYEE HEALTH INSURANCE 10-120-142-000-000 1,093.47 10-125-142-000-000 728.98 10-140-142-000-000 1,093.47 10-172-142-000-000 164.02 10-175-142-000-000 109.35 10-180-142-000-000 1,457.98 10-370-142-000-000 984.11 10-380-142-000-000 364.49 10-440-142-000-000 2,12545 10-450-142-000-000 546.73 21-572-142-000-000 546.72 32-370-142-000-000 328.05 34-400-142-000-000 601.41 34-800-142-000-000 36449 10-022-61-00 8,999.57 10-190-265-000-000 86.54 H2O090214930C FEB EMPLOYEE HEALTH INS 10-022-55-00 -1,225.07 Total : 18,369.76 63030 2/12/2009 006772 STANDARD INSURANCE COMPANY Feb 160513170( FEB EMPLOYEE DENTAL INSURANCE 10-022-61-00 1,160.52 10-180-142-000-000 44.08 10-370-142-000-000 44.08 Feb Prodent Dei CREDIT FOR OVER/DOUBLE PAYMENTS 10-022-61-00 -128.44 Total : 1,120.24 2 Vouchers for bank code: bofa Bank total : 19,490.00 2 Vouchers in this report Total vouchers : 19,490.00 Page: 1 vchlist Voucher List Page: 2 02/18/2009 5:59:48PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount Page• 2 CITY OF GRAND TERRACE CIT YC®UNgL14PppOVAL CITY COUNCIL MINUTES 1G JOINT WORKSHOP CITY COUNCIL & PLANNING COMMISSION JANUARY 15,2009 A joint workshop of the City Council and Planning Commission of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 15, 2009, at 6:00 p.m. PRESENT: Maryetta Ferre, Mayor Lee Ann Garcia,Mayor Pro Tern Bea Cortes, Councilmember Jim Miller, Councilmember Walt Stanckiewitz, Councilmember Doug Wilson, Chairman Matthew Addington,Vice-Chairman Tom Comstock, Commissioner Brian Phelps, Commissioner Darcy McNaboe, Commissioner Brenda Mesa, City Clerk Steve Berry, Acting City Manager Joyce Powers, Community& Economic Development Director Richard Shields, Building& Safety Director Sandra Molina, Senior Planner ABSENT: Tom Schwab, City Manager Bernard Simon, Finance Director John Harper, City Attorney Lt. Mike Newcombe, San Bernardino County Sheriff's Department John Salvate, San Bernardino County Fire Department _ The Joint Workshop between the City Council and the Planning Commission was opened with the Pledge of Allegiance led by Commissioner Tom Comstock. CONVENE PUBLIC JOINT WORKSHOP PUBLIC COMMENT Rita Schwark, 21952 Grand Terrace Road, stated that she lives on the west side of the freeway. She stated that the City already has two large trailer courts in her area and if the City is mandated or has to put housing in she would prefer upper class homes. She feels that the City does not need anymore trailer parks or apartments. She stated that the traffic in that area is getting unbearable. COUNCIL AGENDA ITEM N®. ')CJ Council Minutes 01/15/2009 Page 2 Charles Hornsby,22656 Brentwood Street,stated that he supports the Planning Commission remaining at 7:00 p.m. He suggested having staff members that have to go to the Planning Commission meetings come in late on the meeting days that way there is no additional costs involved, if the time change is due to budgetary reasons. He feels that the City should have a budget workshop soon encouraging all the members of the public to come in and see where all of the money goes. He feels that if we can't pay for the special events,we shouldn't have them. ITEM# 1 -DRAFT GENERAL PLAN HOUSING ELEMENT Joyce Powers.Community and Economic Development Director,expressed her appreciation for the City Council and Planning Commission participating in the Workshop. She stated that this workshop is one of many to get us to the point of approving the General Plan. The current Housing Element has now expired. We are required to be updated as part of the General Plan. In addition to that,we are also required to have the Housing Element certified by the State Department of Housing and Community Development(HCD). They have met with staff and reviewed the drafts,their comments are included in the information provided to the Council and Commission. She stated that Sandra Molina,Senior Planner has prepared the presentation and will be sharing it with the Council and Commission. She feels that at the end of the presentation the Council and Commission will have a good idea of the decisions points that still need to be done, which are very few. Staff will spell out what is required to be included in the Housing Element, where the Regional Housing Needs Assessment numbers come from,which is completed by HCD. They tell all of the cities and counties what their requirements are. HCD also puts out information on the income limits to qualify for housing in certain income ranges, staff will go over that briefly as well. Once the presentation has concluded staff will be happy to take comments from the Council, Commission and general public. At the very end staff will be discussing some recommendations to look at parcels that are already zoned for multi-family housing and how that could assist the City in meeting the requirements of the State. In addition to that, the City also has some single family projects that have been discussed that could also qualify to meet that final number. Sandra Molina, Senior Planner,indicated that this is workshop number 15,the Commission has had a series of workshops in 2007 and 2008. We are very happy to have the Council and the Commission discussing this very important element this evening. The first workshop that was held with the Commission in 2007 was a brief,generalized overview of housing element law. There was a review of the Draft Housing Element, which was a more in depth workshop with the Commission in April of 2007. That draft was sent to HCD and they sent the City a comment letter. An internal draft was generated, where staff responded to the comment letter and met with them in November of 2008 and based upon that meeting staff has generated another internal draft, which has been provided to the Council and Commission for discussion. She indicated that she provided zoning maps for the Council Council Minutes 01/15/2009 Page 3 and Commission to review potential sites. Handouts were also provided on density information on existing multi-family projects. The Housing Element and what is to be included in it is outlined by State Law. Part of that is a review of the progress of the prior Housing Element, an assessment of housing needs and an inventory of resources and constraints. Based upon that assessment, we then come up with a housing program. The -� way our element is broken down into three bold action statements and then there is a series of programs to implement those actions. They also quantify how many housing units based on those programs they anticipate constructed within the planning period. Our Regional Housing Needs Assessment is based upon an allocation that is given to us by the Southern California Association of Governments(SCAG). This is a regional assessment that is broken down to county and cities. We need to accommodate our fair share allocation and SCAG has indicated that for us,during this planning period is 329 housing units. These units are mixed up to accommodate different housing income groups. The 329 is broken up as follows: Regional Housing Need Assessment 2006-2014 Income Level RHNA Target Very Low 80 Low 55 Moderate 63 Upper 131 Total 329 This is based upon the median income for Riverside and San Bernardino Counties. The median income for a family of four is$59,200.00. Staff has provided a synopsis of what they felt the remaining issues are with the HCD. One of the things that HCD wanted them to do was broaden the public participation efforts. Staff has done that with this joint workshop, especially since it is a joint workshop and we are looking at making some policy decisions. Staff placed advertisement in the San Bernardino County Sun,posted it on the website and posted it at our usual posting locations. Staff took a further step by sending it out to local organizations and charities that would have an interest in housing. HCD wanted staff to reassess the Viability of identified sites in the R-2 and R-3 zone districts that were identified to accommodate housing units. Part of the Housing Element is to go back and identify either vacant sites or underutilized sites within the city that could accommodate additional housing units. One of the concerns that HCD expressed was that we are a small community,we are primarily built out and many of our R-2 and R-3 zoned districts are smaller lots and Council Minutes 01/15/2009 Page 4 technically we are meeting the requirements of the law, however, how practical is it for a smaller lot to accommodate three or four more units. Staff was asked to focus on the larger lots. She indicated that there is a provision in the Government Code that says that you can't have a no net loss provision, which basically says that if we have an R-3 zoned parcel and it accommodates 20 units and we decide for whatever reason to improve it with 10 units,we have essentially lost 10 units and the law says where are those 10 units going to be made up at. Staff went back and re-assessed and made modifications to the element to address their concern. The most significant comment that was made by HCD was that the City is technically meeting the provisions of the law and they see that the City can accommodate the 329 units that have been allocated, however,they want the City to take it a step further. HCD focuses on meeting the lower income groups. The senior housing project will accommodate 108 of the lower income households. Our allocation is 135 so the difference is 27. They are saying identify for them sites that would accommodate those 27. They are not saying you have to build it,they are saying show us the sizes, zone it under density that would make it more encouraging for higher density development and then you will be meeting the requirements. They stated that there were a couple of ways to do this. One option is to change the density to 20 units per acre or we can establish some type of affordable housing overlay. The affordable housing overlay would only come into play when an affordable housing project is being proposed on a particular parcel that has an overlay. Staff feels that it is in the community's better interest to ensure that if we are going to provide the density we are going to get the units that we need, staff is recommending the overlay. Staff went through an exercise of identifying potential properties that could have an overlay. We would like to focus our efforts on this and possibly get some policy direction from Council and Commission. She indicated that the City owns a small 0.63 acre parcel near the Highland Apartments and that it has the potential to accommodate 7 to 12 units. Because this property is owned by the City, staff feels that this is one of the best opportunities to create affordable housing. Other potential parcels include approximately 2.48 acres on Grand Terrace Road just north of Grand Terrace Mobile Home Park. This site can accommodate 29 to 49 units(site A). A 1.47 acre parcel site at the southwest corner of Vivienda and La Crosse Avenue can accommodate 29 units(site B). A 1.03 acre parcel on the northeast corner of Van Buren Street and the Gage Canal which could possibly include an adjacent 0.38 acre parcel if they are assembled could accommodate 16 to 20 units(site C). There is a 1.04 acre parcel on the north side of Van Buren Street west of Mount Vernon Avenue,which could accommodate 12-20 units(site D). HCD has asked staff to potentially identify sites that could accommodate the 27 units. The properties that are shown and recommended for potential overlay could in theory support more than 27 units, however, staff is not saying that all of them will be developed. We are identifying sites that could potentially accommodate affordable housing,however,there are other programs in the works that could take an existing single family home and acquire that and improve it and make it available for lower income households. We anticipate that those 27 units that HCD is concerned with will also be made up during the Housing Element Program years through single family housing. Staff is recommending that the Council and Commission direct staff Council Minutes 01/15/2009 Page 5 to create/establish an affordable housing overlay district that would only come into play for affordable housing at a higher density should a project come in that staff feels will meet that 27 units and direct staff to forward the Housing Element Draft based upon this direction to HCD. Chair Wilson,questioned what the net housing would be if an affordable housing overlay is established. Senior Planner Molina, responded that it would depend.on the density. She indicated that it would satisfy HCD's request. She indicated that the draft will be forwarded to HCD and that they will be amenable to certifying it,however,they won't certify it until it goes through the process and it is ultimately adopted by the Council. As part of the General Plan Update, you will see this draft as well as the other elements go through the Commission hearing process and ultimately to the City Council process. She recommends that the Council and the Commission open the workshop up for discussion and questions. She stated that staff is anticipating having a workshop on the Land Use Element next month. Chair Wilson, stated that he realizes that we are talking about establishing a mean density somewhere between 12 and 20, their default being 20 and out at this point a cap of 12, but in order to be able to accommodate the affordable housing we are probably looking at a 14 j density and that is usually what most high density developers are able to accommodate. His concern is that if we identify these areas and satisfy the condition for the Housing Element, how are we going to condition the appeasement in order to make these sites financially feasible. Ordinarily they are housed in a PUD or a special plan area that allows clustering or irregular parcel considerations, etc. It would seem to him that it would be necessary for us to have that in our pocket before we do this. Senior Planner Molina, responded that staff has started to have discussion with affordable housing developers. The discussions have included exactly what Chair Wilson has mentioned. A lot of things come into play as far as the financial feasibility of an affordable housing project,land costs,shape,topography,development standards,set-backs,what type of aesthetic look and height are all considered. What HCD is looking for is that we provide the density absent of any other incentives,density bonuses,etc. There is State law that says that if you are going to provide affordable housing units you can have development incentives provided to you in an effort to make the affordable housing project more feasible. There would be programs in place coupled with State Housing Law incentives to make the site more viable for affordable housing projects. Chair Wilson,indicated that he would like to participate in any of the side bar discussion that pertain to affordable housing. He expressed his concern with the infield sites and the special sensitivity that they will have. Council Minutes 01/15/2009 Page 6 Commissioner McNaboe, requested clarification on the overlay option. If an overlay is applied to these areas and a project goes in that is not affordable housing will the City be penalized for not building affordable hosing. Senior Planner Molina, responded that we would not be penalized. Charles Hornsby,22656 Brentwood Street, questioned staff if when the word affordable is used does it always mean government subsidized. He stated that Planning Commissions and City Councils tend to make a lot of decisions about what they are going to do with neighborhoods where they don't live. He feels that all of the affordable housing has been placed in certain areas. All of the members of the Planning Commission and City Council should come up with affordable housing in the areas where there currently is none. Rita Schwark, 21952 Grand Terrace Road, stated that none of her neighbors or herself received any notification regarding this meeting. Darryl Moore, 22750 Minona, stated that there is no way that a 10 units per acre project would be feasible. What he feels constitutes good planning for attached units is 14 units per acres for condos or town homes and 18 to 20 for apartments. Senior Planner Molina, stated that this is a workshop and it is not a public hearing for a proposed zone change. We are talking about potential sites. After we receive direction staff will move forward with that process. Staff did not do noticing as if we were doing a zone change. Staff notified only those individuals whose properties we talked about this evening. Community and Economic Development Director Powers, indicated that she would like to address the affordability and feasibility that Mr. Moore talked about. She stated that in the moderate medium range typically you don't see assistance, those are usually built by the market. The categories that staff is talking about is low and very low income ranges,which are typically assisted and that is why we have our low to moderate housing set-aside fund. Those are the funds that we used to assist the senior project and would probably recommend assistance on the Canal street property through the low and moderate income housing set- aside fund. In addition to that the experienced affordable housing developers typically are able to pull together various funding mechanisms such as State and Federal Tax Credits, Home Funds and in some cases CDBG funds. She is familiar with those funding sources and she is able to address that with any potential developers. Mayor Pro Tern Garcia, questioned when this document will go through the public hearing process and how does it work. Senior Planner Molina,responded that if the document is certified by HCD and changes are made after staff would keep them apprised of the changes especially if they are substantive. Council Minutes 01/15/2009 Page 7 They may rescind the certification and re-evaluate. Mayor Pro Tern Garcia, questioned what the notification will be for the public hearing process. Senior Planner Molina,responded that there are statutory requirements that we have to meet. Then there is what we choose to do beyond that. Because this is a General Plan Update,the law says that we can publish a 1/8 of a page legal ad and post. The Council or the Commission can ask that staff go above and beyond that and do other outreach efforts or focused areas. Mayor Pro Tern Garcia, stated that she really likes that staff chose the overlay and that it is an incentive based program and that it will be held to the high standards of development that we require. She thanked staff for their efforts. Chair Wilson, asked a question of staff but cut off by end of tape. Community and Economic Development Director Powers, responded that this can be achieved over the plan period. In addition to the multi-unit projects we are also looking at some single family projects,such as the acquisition program that we have been talking about. Staff has made a couple of offers on property. She feels very confident that we can make a good dent in the 27 without necessarily building one large multi-family project. Commissioner Comstock, stated that staff mentioned excluding the Barton Road Specific Plan and he knows that it has been within the last year that the Planning Commission has had some discussions regarding some of the projects that are going on in town. He hasn't seen any mixed use residential in the Town Square project and is unsure about the Grand Crossings project. There were some discussions about the feasibility issues on putting some mixed use residential in that project and that was the desire when putting together the Barton Road Specific Plan to try and cut the emissions and be more environmentally friendly. If the developer were to provide some low-mod housing in the Grand Crossings project,would we be able to satisfy some of our numbers. Community and Economic Development Director Powers, responded in the affirmative. Councilmember Cortes,stated that as of January 1,2009,our SB375 took into effect and that means that every city in the State of California has to fulfill the RENA requirements and we only have 31/2 years to complete this program. Were not just doing this because we want to, it is required. It was the consensus of the City Council and the Planning Commission for staff to proceed with preparing the "affordable housing" overlay zone and moving forward with the draft Council Minutes 01/15/2009 Page 8 Housing Element program so that staff can review it with HCD prior to being incorporated into the General Plan. Mayor Ferre adjourned the meeting at 6:59 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, January 27, 2009 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING -FEBRUARY 10,2009 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on February 10, 2009, at 6:00 p.m. PRESENT: Maryetta Ferre, Mayor Lee Ann Garcia, Mayor Pro Tern Bea Cortes, Councilmember Jim Miller, Councilmember Walt Stanckiewitz, Councilmember Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernard Simon, Finance Director Joyce Powers, Community&Economic Development Director John Harper, City Attorney Lt. Mike Newcombe, San Bernardino County Sheriff's Department John Salvate, San Bernardino County Fire Department ;�} ABSENT: Tom Schwab, City Manager Richard Shields, Building& Safety Director The City Council meeting was opened with Invocation by Raul Montana, Calvary, the Brook Church, followed by the Pledge of Allegiance led by Councilman Walt Stanckiewitz. CONVENE CITY COUNCIL MEETING ITEMS TO DELETE -None SPECIAL PRESENTATIONS 2A. Orval Walden-Citizen Patrol Lt.Mike Newcombe,thanked the Council for giving them the opportunity to recognize Orval Walden. He has volunteered over 4,000 hours to the City of Grand Terrace and the San Bernardino County Sheriff s Department. He stated that it is his pleasure to recognize Orval and thanked him for all of his years of volunteer service. Bob Stewart, presented Orval Walden, on behalf of the San Bernardino County Sheriffs Department and Citizens Patrol,with a commendation badge and expressed his appreciation for him. Council Minutes 02/10/2009 Page 2 Manor Ferre,presented Orval with Certificate of Appreciation for his dedication and service to the City of Grand Terrace. CONSENT CALENDAR CC-2009-23 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the following Consent Calendar Items: 3A. Approve Check Register Dated February 10, 2009 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 01-27-2009 and 2-02-2009 Minutes 3D. Completion of the City Hall Fire Detection Installation PUBLIC COMMENT Harry A. McDermott, 22452 De Berry Street, stated that the area in front of his home is designated no overnight parking. He has four vehicles in his household that he needs to find parking for and he has to fight for spots with those living in the apartments across the street. He questioned who benefits from the designated no parking. Acting Cijy Manager Berry,responded that he would be glad to meet with Mr. McDermott. He realizes that the no overnight parking is a challenging situation. He feels that there are some different options that they can discuss. REPORTS 5A. Committee Reports 1. Emergency Operations Committee a. Minutes of January 6, 2009 CC-2009-24 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to accept the January 6, 2009 Minutes of the Emergency Operations Committee. 5B. Council Reports Mayor Pro Tem Lee Ann Garcia, reported that Market Night will be held on Monday, February 16, 2009 from 5:00 to 8:00 p.m. The Chamber of Commerce will hold their luncheon on Tuesday, February 17, 2009 and Mayor Ferre will be the guest speaker. She wished everyone a Happy Valentine's Day. Councilmember Bea Cortes, stated that she has had a few residents indicate that there is Council Minutes 02/10/2009 Page 3 illegal dumping on Van Buren. She questioned if the illegal dumping Ordinance could be combined with the We-Tip Program. Lt.Newcombe, responded that it would be appropriate for the We-Tip. He stated that We- Tip is for anything. He stated that signage can be posted in that area. He stated that he will look further into.that issue and have the night shift keep an eye out. Councilmember Cortes, reported that SANBAG approved the I215 Bi-County HOV gap closure. She should be excited but because of the economy there isn't any funding anywhere. Grand Terrace is very small and we are the only city in the county that is next to the County of Riverside. She is continually battling with the other cities for funding. She has been meeting with the Acting City Manager Berry and has asked him for assistance in getting coalition from the other cities. She also requested assistance from Council. Two weeks ago she met with Ann Mayor, CEO for ROTC, who can influence the Board of Directors to support Grand Terrace. She asked Mayor Ferrd and Neil Derry to send a letter to the CEO of SANBAG showing support for Grand Terrace. She reported that Acting City Manager Berry spoke to Riverside County Board of Supervisor, Marion Ashley's representative and they sent a letter in support of Grand Terrace. We will also be receiving a letter from the Mayor of Moreno Valley and the Mayor of Riverside. She wished Monique Stanckiewitz a Happy Birthday. Mayor Pro Tem Garcia, stated that it would be beneficial to have Joyce Powers on the team to discuss the economic benefit to the region. Councilmember Stanckiewitz,reported that the Business Survival Workshop will be held on Wednesday, February 18, 2009 from Sam to 11 am. Mayor Ferrd,requested that Acting.City Manager tell everyone about Grand Terrace Bucks. Acting_City Manager Berry, stated that staff was looking at something out of the box and unique that will benefit our small businesses that are being hit hard. The G.T.Buck will be high tech. There will be a random mailing out to the residents. There will be one$5 Grand Terrace Buck and a list of participating restaurants. The restaurant owners will bring the redeemed GT Bucks and get reimbursed by the City. He feels that Grand Terrace is taking the lead and trying to do something to help out the small restaurants. Mayor Pro Tem Garcia, stated that there are new signs coming up the hill. If you want to shop, don't stop anywhere but the top. Community and Economic Development Director Joyce Powers, stated that the signs are a product of the RED Team, which is the acronym for Redevelopment Economic Development. The members are Mayor Pro Tem Garcia and Councilman Stanckiewitz. Council Minutes 02/10/2009 Page 4 They are meeting once a month to review ideas and options to bring programs forward. One of them was the Commercial Improvement Program that came before the Agency this evening. Another project that they are working on is some additional signage for community events and the Business Survival Workshop. She is asking them to help her look at some ideas and possibly interview some responders to RFP's,etc. They will be interviewing some sign companies to create the other signage that staff is promoting at their next meeting. PUBLIC HEARINGS 6A. Northwest Corner of Barton Road and Mount Vernon Avenue,and Northwest Corner of Britton Way and Mount Vernon Avenue (Assessor's Parcel Numbers 0275-251- 14, 21, 27, 30, 31, 32, 55, 73 and 74) Adopt a Resolution to Vacate Ordering the Vacation of a Portion of Public Street Known as Britton Way Adopt a Resolution Approving Tentative Parcel Map 08-02 (TPM No. 19131) and Environmental 08-03 Senior Planner Sandra Molina, indicated that the applicant is requesting approval of Tentative Parcel Map 08-02 to consolidate nine lots totaling 3.6 acres into four new parcels for the purpose of developing a commercial center. The commercial project will contain approximately 41,000 square feet of commercial space. The majority of the project site is zones BRSP-Village Commercial with that portion of the site north of Britton Way zoned Administrative Professional. The project site is located at the northwest corner of Barton Road and Mount Vernon Avenue, extending approximately 80 feet north of Britton Way. Submitted with the Tentative Parcel Map was Site and Architectural Review 08-09 and Conditional Use Permit 08-05 to establish the site and building design of the commercial center and the associated uses. On December 18, 2008,the Planning Commission adopted a Resolution of Approval approving the Site and Architectural Review and Conditional Use applications,and recommending that the City Council approve Tentative Parcel Map 08-02. On November 19, 2008, Staff received a Street Vacation Application from the applicant requesting to vacate a portion of Britton Way that runs through the project site. That portion of Britton Way would be designed as a private drive aisle serving the project,but it will still be accessible to the general pubic to travel east or west through the project site. Easements for underground utilities would also be retained within the vacated portion of Britton Way. The applicable utility companies were contacted to obtain their consent to the vacation. The Planning Commission found the vacation in conformance with the General Plan and recommended approval by the City Council. Staff is recommending that the City Council conduct the Public Hearing for TPM 08-02 and Vacation of Right-of-Way; adopt the Resolution to Vacate for the Vacation of Right-of-Way and adopt the Resolution of Approval Approving Tentative Parcel Map 08-02 (TPM No. 91931) and Environmental 08-03. Council Minutes 02/10/2009 Page 5 Mayor Ferrd opened the public hearing. Jeffrey McConnell,Walnut Avenue,expressed his concern with the parking problem at this location and made some suggestions on how to increase the number of parking spaces. David Leonard, 1223 University Avenue, Suite 240,Riverside,CA 92507,indicated that he is representing the applicant for this project. He indicated that the entire team for the project is in attendance. He stated that it has been just about two years since the inception of this process. Working with City Staff has been a delight and they appreciate all of the guidance that they have provided. They are excited about bringing two National Companies to this site and a company philosophy that goes very well with the City of Grand Terrace. They appreciate the Planning Commission's approval of the CUP in December. Parking was the issue that the Commission struggled the most with. They have concluded based on the deliberations that they made and after working with staff for a large amount of time,this is the most efficient plan for parking on this site. He stated that he is available to answer any questions and appreciates the collaboration that they have had with the City. City Attorney John Harper,indicated that all that is before the Council is the Tentative Parcel Map and the street vacation on Britton Way. �i Mayor Ferrd closed the public Hearing and returned the discussion to the Council. Mayor Pro Tem Garcia,wanted more clarification on Street Vacation. She stated that with the vacation of the street we give up jurisdiction and could they close it all together if they decided to. City Attorney Harper stated that providing access to residents coming from the west is part of the condition of the approval of their project. Senior Planner Molina,stated that the vacation will continue to allow public access through it and function as a drive isle. The site plan that was approved by the Planning Commission demonstrates this design and any alteration to this design would need to come back to the Planning Commission and staff would not recommend any change to that through access. Mayor Pro Tern Garcia,stated that there are a lot of drainage issues and she wants to be sure that all of the appropriate drainage is in place. Senior Planner Molina,responded that staff has looked at the plans to ensure that any type of storm improvements,drainage inlets,utilities that are running underground are within an easement so that the City has access to them as well as the utility agencies. Also part of this project, which is part of the Commission's review, is that there was a preliminary grading and utility plan that showed where the storm drains will be and how the project will drain. Council Minutes 02/10/2009 Page 6 Mayor Pro Tern Garcia, questioned if there is something that we are seeing not happening after the street is vacated we can go in and say this needs to be done. Ci1y Attorney Hamer, responded that there are a lot of things that we can't say but if it has to do with public safety yes. He indicated that the project is conditioned to take care of those types of things. Councilmember Cortes, thanked Mr. McConnell for his comments. She indicated that the parking situation was discussed thoroughly at the Planning Commission meeting in December and that this is the best plan for the project. CC-2009-25 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER STANCKIEWITZ, CARRIED 5-0, to adopt a Resolution ordering the Vacation of a Portion of Britton Way Pursuant to the Authority Provided by Chapter 4, Part 3, Division 9, of the Streets and Highways Code CC-2009-26 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to adopt a Resolution Approving Tentative Parcel Map 08-02 (TPM No. 19131) and Adopting a Mitigated Negative Declaration to Consolidate Nine Lots and Resubdivide into Four New Parcels Located at the Northwest Corner of Barton Road and Mount Vernon Avenue Zones BRSP-Village Commercial and Administrative Professional(Assessor's Parcel Numbers 0275-251- 14, 21, 27, 30, 31, 32, 55, 73 and 74). UNFINISHED BUSINESS 7A. Second Reading of an Ordinance of the City of Grand Terrace Amending Chapter 15.09.20 California Existing Building Code,Title 15 Chapters 15.09.20 ofthe Grand Terrace Municipal Code Relating to Repairs of Damaged Structures. CC-2009-27 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the Second Reading of an Ordinance of the City of Grand Terrace Amending Chapter 15.09.20 California Existing Building Code, Title 15 Chapters 15.09.20 of the Grand Terrace Municipal Code Relating to Repairs of Damaged Structures. NEW BUSINESS -None CLOSED SESSION -None Mayor Ferrd adjourned the meeting at 7:00 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, February 24, 2009 at 6:00 p.m. Council Minutes 02/10/2009 Page 7 CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace c►ry Rp11D 7E C Community Services Department Staff Report MEETING DATE: February 24,2009 CRA ITEM ( ) COUNCIL ITEM(X) SUBJECT: CITY TO PURCHASE AM RADIO STATION FOR EMERGENCY BROADCASTS USING EMPG AND CERT FUNDING (X) FUNDING REQUIRED BACKGROUND The Emergency Operations Committee researched the concept of a 24-hour AM radio station to supplement our emergency preparedness programs. They chose the ISS TR6000 System as most cost-effective and easy to operate. This licensed Emergency Advisory Radio System broadcasts recorded and live noncommercial messages over a 25-75 square mile (3-5 mile radius) area.National "all hazard" messages targeted to counties served are also broadcast automatically. During f" non-emergency times, visitor messages, directions to helpful services, descriptions of t J things to see and do, area history,traffic,road construction info and safety preparedness information related to motorists may be broadcast. FUNDING , The total cost of the system including the frequency search is $5,731. The City received an Emergency Management Performance Grant for FY 2007 of$4100 which can be used to "sustain and enhance catastrophic planning capabilities*". CERT has offered to pay up to $1500 from an un-restricted grant from the Foundation of Grand Terrace. Staff is asking council to fund up to $200 from the unreserved undesignated General Fund Reserve to cover the remaining balance. RECOMMENDATION Direct City Staff to purchase the TR600 AM Transmitter Package Version 2 for$5,731. Fund$4,100 from the FY 2007 EMPG grant, up to $1,500 from the CERT trust account, and up to $200 from the unreserved undesignated General Fund Reserve to cover the remaining balance. *FEMA guidelines COUNCIL AGENDA ITEM NO.O D STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: February 24, 2009 SUBJECT: Mid-Year Budget Adjustments FY 2008-09 Refer to the Staff Report under Community Redevelopment Agency (CRA) Item No. 5 COUNCIL AGENDA ITEM NO.3E 1 c!Tr RAMP TE Community Services Department Staff Report MEETING DATE:.February 24,2009 CRA ITEM ( ) COUNCIL ITEM(X) SUBJECT: COUNCIL TO REVIEW 2009 COMMUNITY EVENTS REPORT AND COMMITEE RECOMMENDATIONS (X)FUNDING REQUIRED BACKGROUND CITY OF GRAND TERRACE 2009 COMMUNITY EVENTS REPORT The City of Grand Terrace hosted the first meeting of the 2009 Community Events Committee on an 20,2009. The Community Events Committee comprised of Grand Terrace Non-Profit and youth sports organizations discussed and reviewed past community events. Meeting attendees included representatives from the Chamber of Commerce,Grand Terrace Woman's Club, Mayor Ferrel,Councilmember Lee Ann Garcia and City of Grand Terrace staff. After great thought,the Committee agreed that the following events should be scheduled this year: - Hike on Blue Mountain(March 15,2009) 2(two)Movies in the Park 2(two)Concerts in the Park Halloween Haunt There are also new events scheduled for the year that include: High School Groundbreaking Barton Square Groundbreaking Senior Center&Susan Petta Park Dedications Grand Terrace Market Night events Staff and the Community Events Committee reviewed the 2009 Grand Terrace Days event. After continuous discussion and review of the expenses associated with this event,the Community Events Committee agreed that the 2009 Grand Terrace Days would not be scheduled this year. In place of the Grand Terrace Days event,the Events Committee decided to return to the original concept of a Health and Safety Fair. The Fair would be held in place of the Grand Terrace Days event(June 13,2009). The Sheriff s Dept.would take the lead role and coordinate the event as in past years. Staff and the San Bernardino County Sheriff's Dept. will discuss the possibility of scheduling the Health and Safety Fair with organizations that may choose to participate such as CERT,EOC, San Bernardino County Fire,American Medical Response,and other health organizations. The event could also include the local youth groups and Grand Terrace Senior Center Services. The Events Committee will discuss the return of Grand Terrace Days for the 2010 calendar year. COUNCIL AGENDA ITEM NO. +- z Funding Staff has developed program budgets to determine the level of sponsorships needed to successfully fund these events. It is the intention of staff to raise these funds through sponsorships. Should the staff not be 100%successful,there are options(1)to approach the City for additional funding(2)to cancel/re-prioritize the events(3)further downsize the expenses of the events. RECOMMENDATION: Staff is looking to City Council for direction to review the Community Event's Committee's recommendation and budget proposed by staff. Determine if these events are the quantity and quality of events for the City of Grand Terrace in 2009. VIt3*T'l A 0,A ...iI AU0C j 3 CITY OF GRAND TERRACE 2009 COMMUNITY EVENTS EVENT EXPENSE Hike on Blue Mountain Mailer 1300 (includes printing & postage) Medals 600 Insurance 0 (self-insured) Water/snacks 250 Banners/Signs 250 Balloons 125 Coffee 100 Photographer 150 2775 Movies in the Park Mailer 2600 ($1300 each movie) Insurance 0 (self-insured) Banners/Signs 450 ($225 each movie) f r Movie Rentals 750 (2 movies @$300 each + shipping/license) Pies 270 ($135 per movie) Balloons 1000 ($500 each movie) Decorations 400 ($200 each) Supplies- 200 Coffee 200 ($100 per event) Photographer 150 6020 Concerts in the Park Mailer 2600 ($1300 each movie) Insurance 0 (self-insured) Signs 450 ($225 each concert) Bands 2000 ($1000 per band) Pies 270 ($135 per movie) Stage/Sound/Lightng 4000 ($2000 per concert) Balloons 1000 ($500 each concert) Decorations 400 ($200 each) Supplies 200 Coffee 200 ($100 each event) Photographer 150 11270 4 Market Night Entertainment and promotion Signs 200 Materials/Supplies 450 Mailers 450 Entertainment/rentals 2000 3100 Sr. Center/Petta Park Dedications Signs/banners 400 ($200 each event) Supplies 250 ($125 each event) Refreshments 300 ($150 each event) Balloons 300 ($150 each event) Decorations 200 ($100 each event) Photographer 300 ($150 each event) 1750 GT High School Groundbreaking Banners/signs 100 Supplies 100 ! Refreshments 100 Photographer 150 450 Barton Rd. Plaza Groundbreaking Banners/signs 100 Supplies 100 Refreshments 100 Photographer 150 450 Halloween Haunt Entertainment 1000 Candy 2000 Banners/Signs 800 Decorations/costume 1600 Stage/sound/lighting 3000 Mailers/flyers 2000 Prizes 650 5 Game Booth Rentals 1600 Generator Rentals 450 Table/chair Rentals 1400 Balloons 500 Supplies 450 Hot dogs/buns 150 Misc. Supplies 500 Photographer 150 16250, TOTAL ALL EVENTS 42065 1 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: February 24, 2009 SUBJECT: Agreement between the City and Agency Regarding Residual Receipts for the Senior Housing Project Refer to the Staff Report under Community Redevelopment Agency (CRA) Item No. 3 COUNCIL AGENDA ITEM NO STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: February 24, 2009 SUBJECT: Landscaping Project on the West Side of Mt. Vernon South of Van Buren Refer to the Staff Report under Community Redevelopment Agency (CRA) Item No. 4 COUNCIL AGENDA ITEM 140.3� 1 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: February 24, 2009 FUNDING REQUIRED ( ) NO FUNDING REQUIRED ( X ) SUBMITTED BY: Community and Economic Development Department SUBJECT: Resolution establishing a new starting time for Planning Commission meetings RECOMMENDATION: Adopt a Resolution to set the starting time of regularly scheduled Planning Commission meetings at 6:30 p.m. BACKGROUND/DISCUSSION: The establishment of a new starting time for the Planning Commission meetings has been undergoing consideration for a period of time, with both the Planning Commission and City Council discussing the issue. Currently, the Planning Commission's meets at 7:00 p.m., and start times of 6:00 p.m. and 7:00 p.m. have been considered. On January 13, 2009, the City Council discussed establishing a 6:00 p.m. start time for regularly scheduled Planning Commission meetings and confirming a 4:00 p.m. start time for joint meetings. The Council concluded the discussion by directing staff to return to the Planning Commission and obtain a formal vote on the preferred meeting time for regularly scheduled Planning Commission meetings. On February 5, 2009 the Planning Commission met and voted 3-1, with one Commissioner absent, to establish a 6:30 p.m. start time for regular meetings. RECOMMENDATION: It recommended that the City Council adopt a Resolution changing the start time of regularly scheduled Planning Commission meetings from 7:00 p.m. to 6:30 p.m., beginning on March 1, 2009. Attachment: City Council Resolution COUNCIL AGENDA ITEM NO. 2 RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 06-18 AND ESTABLISHING TIMES FOR REGULAR CITY COUNCIL MEETINGS, COMMISSION MEETINGS AND COMMITTEE MEETINGS WHEREAS, the City Council of the City of Grand Terrace has determined the need to amend the regular time of the Planning Commission meetings; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE does hereby resolve, declare determine, and order the following: SECTION 1. Rescission - Resolution No. 06-18 is-hereby rescinded in its entirety. SECTION 2. Regular Meeting Times-The times for regular City Council meetings, Commission meetings and Committee meetings are hereby established for the City of Grand Terrace, and said meeting times shall be effective March 1, 2009. SECTION 3. Regular meetings of the City Council of the City of Grand Terrace shall be held on the second and fourth Tuesdays of each month at the hour of 6:00 p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Grand Terrace Civic Center Council Chambers or a location set forth by the governing body. Section 4. Regular meetings of the Planning Commission of the City of Grand Terrace shall be held on the first and third Thursdays of each month at the hour of 6:30 p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be, held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Grand Terrace Civic Center. Council Chambers or a Iodation set forth by the governing body. Section 5. Regular meetings of the Crime Prevention Committee of the City of Grand Terrace shall be held on the second Monday of each month at the hour of 6:00 p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place at the Grand Terrace Senior Center or a location set forth by the governing body. Section 6. Regular meetings of the Emergency Operations Committee of the City of Grand Terrace shall be held on the first Tuesday of each month at the hour of 6:00 p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the E.O.C. Conference Room, Building 3, 22795 Barton Road, Grand Terrace or a location set forth by the governing body. 3 Section 7. Regular meetings of the Historical & Cultural Activities Committee of the City of Grand Terrace shall be held on the first Monday of each month at the hour of 7:00 p.m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Community Meeting Room, Grand Terrace Civic Center (City Hall) or a location set forth by the governing body. PASSED, APPROVED AND ADOPTED this 24th day of February, 2009. ATTEST: Mayor of the City of Grand Terrace City Clerk of the City of Grand Terrace I, BRENDA MESA, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No. 2009- was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 24th day of February, 2009, by the following vote: r-� AYES: NOES: ABSENT: ABSTAIN: Brenda Mesa, City Clerk Approved as to form: City Attorney 1 CITY OF GRAND TERRACE RECEIVED CRIME PREVENTION COMMITTEE FEB 0 9 2009 ' Regular Meeting MINUTES CITY OF GRAND TERRACE CITY CLERK'S DEPARTMENT November 10, 2008 The Grand Terrace Crime Prevention Committee met for the regular meeting at the upstairs Conference Room at City Hall. Meeting was called to order at 4:10 p.m. by Chairperson, Philomene Spisak. MEMBERS PRESENT were Chairperson, Philomene Spisak, Pat Smith, Lew Neeb, Peggy Reagan, Debra Hurst and JoAnn Johnson. MEMBERS ABSENT— Don Bennett and Marjorie Owens. CITY STAFF/SHERIFF'S DEPT. —None. GUESTS PRESENT— Steve Esmond, Citizen Patrol. INTRODUCTIONS— None. AGENDA was approved with motion by Lew Neeb and second by Debra Hurst. MINUTES for the meeting of October 13, 2008 were approved with motion by Pat Smith and second by Debra Hurst. . PUBLIC COMMENT—None. CORRESPONDENCE —Crime report for 10/27/08 to 11/2/08. Some discussion on the availability of crime reports. We would like to have the crime report each week. UNFINISHED BUSINESS A. Criminal Activities— No Report. B. Neighborhood Watch Program a. Citizen Patrol hosted a meeting at the Community Room at City Hall on October 2 , but the attendance was very disappointing. b. Philomene said that she will try to talk to Steve Berry about getting programs started in neighborhoods in Grand Terrace. c. There was considerable discussion again on individual members of this committee who have informal programs in their own neighborhoods. d. There was some discussion on the possibility of Neighborhood Watch and CERT teaming up to do programs, but in the future. NEW BUSINESS k. Crime Prevention Planning— Nothing new. COUNCIL AGENDA ITEM NO.5 I L REPORTS A. Summary of Law Enforcement Activity— Nino Mendoza—No report due to absence. B. Other Community Programs a. Debra reported on the new CERT training class which will be held at Pico Park on November 17`h at 7 pm. Training will concentrate on proper use of cribbing when in rescue mode. b. CERT had a booth at the Halloween Haunt but did not be participate in the ram, Country Fair. c. JoAnn indicated the Seniors Gold and Silver recognition will be held at 11:30 on November 11 th. Everything is set up and looking very festive. d. The Seniors will be hosting the Colton High School Jazz Band on November 14`h at 10 o'clock C. Member Reports a. Pat Smith made a motion that our December meeting be cancelled. Peggy Reagan seconded. There was no opposition. The December meeting was cancelled. b. The Chairperson will notify the City Clerk of the cancellation. ADJOURNMENT-There being no further business to discuss, the meeting was adjourned at 5:02 p.m. Secret JoAnn Johnson 1 Historical & Cultural Activities Committee F LEB () 2009 Minutes for January 5, 2009 CITY OF GRAND TERRACE The meeting was called to order at 7:15 p.m. by Chairman Pauline Grant. At s�WetAFWej@TMENT Pauline Grant,City Clerk Brenda Mesa, Frances Carter, Shelly Rosenkild,Masako Gifford, Gloria Ybarra and Ann Petta. Secretary's Report: The minutes for December 1, 2008 were read and approved on a motion by Frances, seconded by Shelly. Motion carried. Treasurer's Report: The report on the Budget and Petty Cash was deferred until the next meeting on February 2, 2009. Food/Decoration Expenditures for Pot-Luck Dinner: Out of the $40.00 previously given to Ann for the purchase of ham, bread and butter, Ann spent $33.96 Ann returned the difference to Frances who assisted Colleen with distributing money from Petty Cash for Pot-Luck Dinner expenses. Out of the $40.00 previously given to Masako, she spent $28.97 for the purchase of 18.2 lbs. Of turkey breasts. Masako returned the difference to Frances. Shelly's total expenditures for decorations/cider totaled$243.64. After deducting the$100.00 given previously to Shelly, Shelly is owed $143.64, which will be reimbursed to her at a later date. may' Frances' total expenses for ice, punch, water and cleaning of the tablecloth totaled $43.11. Gloria's receipt for thank you notes totaled$9.16. Frances will deliver all receipts to Colleen, including all reimbursements pending. Historical Report: Ann and her husband Tony Petta recalled the history of the future site of Barton Square at the comer of Barton Road and Mt.Vernon(next to Starbucks Coffee). Tony wrote out the following information for historical purposes: 50 years ago at the corner where Starbucks is presently located was a commercial building. In that building was Russ's liquor store and Rex's Barber Shop. Behind that building there was a house. In that house lived a couple (Al Walton) who owned the commercial building. When that couple moved back east the house was demolished. Mrs. Moo's was built on Mt. Vernon (the dairy was in Muscoy and this was an outlet). Behind the house was 10 acres of citrus groves owned by Ernie Oberschmidt who became the 1" president of the Chamber. I called the number on the For Sale sign and asked how much for the grove. The answer: $1,000 per acre. COUNCIL AGENDA ITEM NO. L The property next to the building where Rex was was vacant land. The price was $32,500. A few months later, the owner of the land built the buildings that currently (50 years later) are being demolished. The first business to rent in that building was the first drug store. The druggist was Lee Colbert. Lee was a charter member of the Lion's Club. Note: The ten acres of Oberschmidt was sold for$10,000. Later that grove subdivided. Lots were sold for $15,000 each. The developers who will build center where Wallgreens will locate paid $600,000 for the 3/4 acre lot. The corner to the south of the convalescent home. Tony & Ann Petta January 2009 Up for discussion,and the committee agreed,was that perhaps Margie Miller,of the Grand Terrace City News newspaper, be contacted for request of copies of pictures taken of the corner of Barton Road and Mt. Vernon(next to Starbucks Coffee) where demolition is being done to make way for the future retail development called Barton Square. Copies of these pictures would be used for historical purposes. Old Business: Report on Anniversary Pot-Luck Dinner The committee agreed that the Pot-Luck went very well. There was plenty of food including many desserts. Ann reported that approximately 110 people attended. Food left over from the dinner was distributed among the city firemen and city hall. Frances did an excellent job in recruiting volunteers from the city's Woman's Club which included Nancy Austin, Woman's Club President; Peggy Reagan, Margie Miller,Joanne Long, Phil Spisak, Betty Daniel, Elizabeth Duarte, Pat Nix and Bobbie Forbes. Gloria will send a thank you note to the Woman's Club thanking the volunteers for their hard work and unselfish gift of time and talent. Gloria will also send thank you notes to: • Starbucks Coffee of Grand Terrace for making the coffee and providing the condiments for the coffee as well as paper cups. • Grand Terrace Stater Bros. Market for their generosity in the special pricing of the turkey breasts for the dinner. Pauline asked for any corrections,changes or comments regarding the pot-luck. The following were 3 noted: 1. The dessert table placed under the clock worked well. 2. The table for the salads, moved from against the wall, made room for two serving lines which provided less congestion. 3. Having extra volunteers helping was extremely helpful. 4. Decorating the morning of the pot-luck(9:00 a.m.)was key in allowing enough time to finish the majority of the decorating. Committee members and volunteers returned at 4:00 p.m. to finish up loose ends. 5. Two turkey breasts instead of four(which weighed 18.21bs.) Would be sufficient. 6. The committee can clean up after the pot-luck and go home early instead of staying late. The dishes that are left can stay in the hallway to allow people to pick-up and take home. 7. Arrangements need to be made to store supplies away at city hall after the pot-luck. Volunteers can help with this. 8. An itemized layout of the tables and a map of the entire layout is needed. Time Capsule:Ann advised that her husband,Tony Petta,attended the Time Capsule ceremony and that it will be shown on cable. New Business: Calendar for 2009 -The following dates for the 2009 calendar are: Art Show- May 3, 2009 (Sunday) Country Fair-November 7, 2009 (Saturday) Anniversary Pot-Luck - December 8, 2009 (Tuesday) Historical Scrap-Book/Photo Album: after discussion, the committee determined that Frances and Pauline will assume the scrap-book duties from Shelly. Since Frances subscribes to The Sun newspaper and Pauline receives The Press Enterprise newspaper,the city subscriptions for these newspapers will no longer be needed and Brenda will not renew the subscriptions when done. The meeting was adjourned at 7:55 p.m. The next committee meeting is scheduled for February 2, 2009. Respectfully Submitted, -Gloria Ybarra Secretary 1 �ITy NET Community Services Department Staff Report MEETING DATE: February 24,2009 SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM YEAR 2009-10 AND RE-ALLOCATION OF UNPROGRAMMED FUNDS FUNDING AUTHORIZATION REQUIRED: BACKGROUND: The City of Grand Terrace is under contract with County of San Bernardino Department of Economic and Community Development(ECD)who is responsible for the review and compliance of programs conducted within Grand Terrace. This includes not only the conducting of the grant process,but also the administration of project implementation and compliance. The County has a process which follows the guidelines of HUD in requiring public hearings and input into the grant allocation process for these funds. For Grand Terrace,this includes a public hearing,submittal of recommended projects to ECD who qualifies for the eligible programs,then returns those to the City for prioritization and funding. Additionally,during the grant process,outside agencies may submit projects directly to the County,however,the final determination of the spending of the City allocation is with the purview of the City Council. The City has been notified by the County to expect a total of$49,639 for FY 2009-10. This funding has decreased 7%from last year. There is a 15%funding limit for public service activities. Accordingly,the maximum CDBG funding total that the City may allocate to priority public service projects is$7,445.This is 15%of the$49,639 allocation available to the City. Attached is a summary list of the eligible CDBG project proposals identifying benefits to the City. The full proposals including the ineligible proposal are available for review in the City Clerk's office. Staff is recommending funding the full 15%of the public service portion to the San Bernardino County Library Literacy Program, log number 35060. The remaining balance of$42,194 is recommended to be added to the un-programmed fund balance. Currently,the balance of this fund is$55,546. Staff is recommending taking no action this year on any projects other than our public service project to build up the fund account. Once the Senior Center opens this year--one area that we can spend these funds--we can access the needs of the center and request funding in the 2010-11 CDBG year. DISCUSSION The County has completed its application process and submitted a listing of eligible projects which have requested funding from the Grand Terrace Allocation. The City Council is now responsible for determining funding and sending the information to the County for adoption. COUNCIL AGENDA ITEM NO. L RECOMMENIDATION: 1. Conduct a Public Hearing on the recommended allocation of CDBG Funds for the 2009-10 Program Year: and 2. Authorize Staff to submit the Funding List to the County of San Bernardino Department of Economic and Community Development. 3. San Bernardino County Library,Log No. 35060,continuation of Literacy Education at the Grand Terrace Library Branch. Total request is for$10,000,staff recommends full funding our maximum public services amount of$7,445. 4. The remaining balance of$42,194 to be added to our un-programmed funds to be used for future projects. ATTACHMENT 1. Eligible Projects List 2. Applications-Copies of the complete applications and ineligible projects submitted by applicants are available for public review in the City Clerk's Office. 3 ,�NIMNIA� COUNTY OF COMMUNITY DEVELOPMENT AND HOUSING SAN COUNTY BERNA F DINO 290 North D Street,Sixth Floor-San Bernardino,CA 92415-0040-(909)388-0800 ,,� Mitch Slagerman,Director Fax(909)388.0858 January 22, 2009 Mr. Steve Berry, Acting City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 RE: 2009-10 CDBG PROJECT PRIORITIZATION PUBLIC HEARING Dear Mr. Berry: Each year as part of our preparation of the Community Development Block Grant (CDBG) application, we ask those cities participating with the County in the CDBG program, to prioritize projects for funding. This year, we are requesting that the cities complete their prioritization hearings and submit their lists of funding recommendations to our office by February 27, 2009. This will permit us to include all City recommendations received by this date, in' the Proposed CDBG Plan. The Plan is scheduled to be presented at a public hearing before the County Board of Supervisors on March 24, 2009. During the month of February, your City Council will have an opportunity to consider proposals requesting funding from your City's CDBG allocation for Fiscal Year 2009-10. We ask that you limit your funding priorities within a CDBG allocation of $49,639. This amount is based on the County's grant amount last year minus 8.00 percent. The CDBG formula grants portion of the 2009 U.S. Department of Housing and Urban Development (HUD) appropriations legislation has not been approved by Congress so this is an estimate which may change when the budget is approved. The County's estimated allocation is $6,954,623. Your City's estimated allocation amount has been calculated using Census 2000 poverty and overcrowded housing counts in addition to 2008 population estimates. The revised population estimates reflect increases to incorporated population counts due to growth and/or annexations. To assist your efforts, we have enclosed a list of eligible CDBG project proposals identifying benefit to your City, a copy of each project proposal, and a "City Needs Identification List." A list of proposals found "not eligible" for CDBG funding is enclosed for your reference. Further, we have enclosed instructions and a form for preparing and returning your funding recommendations. ,ARK ri CFFER ?R?D v1 T' Ecrd :f 5up�rwsnrs I ZELFELT stri t ' u!tt'j ^, mini;irati'va +fficer RAUL SiANE i Fr:rS[iii r, iE L DthRY ^,irC .i'5ti;Ct �c ma District ('3ARY C OVITT. Cha ir .uDistrictOSIE O ZALES.Vice Chair =i;th District 4 Jdl lull Y LL, LUUd Page Two In your deliberations, please keep in mind that the 15 percent funding limit for public service activities continues to apply to the 2009-10 program year. Accordingly, the maximum CDBG funding total that the City of Grand Terrace may allocate to its priority public service project is $7,445. This is 15 percent of the $49,639 allocation available to your City. While higher grant amounts are encouraged, the County will implement HUD's recommendation that the County establish a minimum grant level that justifies the cost of administering funded projects. CDH continues to require a minimum CDBG project award of $5,000, and will use this minimum in making its recommendations to the Board of Supervisors. Further, to address HUD requirements, public service projects must be adequately funded to provide a new service or a quantifiable increase in the present level of service. Occasionally, problems arise when project applicants request funding support from multiple cities but receive funding from only one or two cities. To minimize instances of inadequate funding, I ask that you coordinate your review and decision making process with the other cities. Finally, I ask that you avoid allocating CDBG funds to administrative activities, including planning and study proposals, since HUD regulations limit the amount of funds that may be used in this category. The County's costs for carrying out the CDBG program is subject to the administrative activities limit. It'is anticipated that CDH will need to use all the funds available under this limit. Thank you for your past and continuing_ support in the CDBG program. Should you have any questions or need additional assistance, please call me at (909) 388-0808. Sincerely, iMITCH SLAGE AN Director MS/MH/IM cc:w/o enc: Thomas J. Schwab, City Manager Mark Dowling, Administrator, EDA C " /22r009 5 15.36 PM San Bernardino County Page 26 ELIGIBLE Proposals Department of Community Development and Housing ELIGIBLE Proposals rand 'Terrace 2009-2010 CDBG Proposals by Benefit Area Applicant: Project/ Log Primary Benefit Area/ Activity Eligibility M&O Request/ Community Request Dist Comments No. Description: Benefit Eligibility Commit Percent 15040 Multi-District Capstone Fellowship, Inc. N $55,000 Second District $20,000 6 Public Service. Would be Continuation of Crisis Robert Squillace,Administrator $50,000 Fourth District $10,000 limited to low-mod income Intervention and Information (760)887-2486 62.0% Fifth District $5,000 persons, battered spouses, Referral Services-Capstone P.O. Box 610- Montclair $5,000 abused children.Cum CDBG Fellowship Harbor City,CA 90710 Grand Terrace $5,000 Alloc: $10,000;Curr CDBG $- 24 CFR 201(e) Colton $5,000 0- Not recommended,services 24 CFR 208(a)(2)(i)(C) Total $50,000 already provided by 211 and is difficult to verify income. #340-32227/2948 15060 Grand Terrace San Bernardino County Library N $10,000 Grand Terrace $10,000- 3 Public Service. Would be Continuation of Literacy Ed Kieczykowski,County Librarian $10,000 Total $10,000 limited to serving illiterate Education at Grand Terrace (909)387-5721 100.0% persons.Cumulative CDBG Branch Library 104 West Fourth Street Allocation: $84,544.13; San Bernardino,CA 92415-0035 Current CDBG Funds: $8,043 24 CFR 201(e) CDH#106-22327/1532 24 CFR 208(a)(2)(i)(A) 15089 Multi-District Remembering Mary,LLC N $1,456,942 Highland $200,000 6 Public Service. Limited to low New-Transitional Housing for Yvonne R.McGinnis,CEO $1,456,942 South Montclair $100,000 income persons in need of Substance Abuse Treatment- (909)355-3295' 100.0% Joshua Tree $100,000 substance abuse treatment. Elig Remembering Mary, LLC 1850 W.Vine Street Morongo Basin(Multi $100,000 contingent upon applicant San Bernardino,CA 92411 Muscoy $100,000 obtaining non-profit status.Not 24 CFR 201(e) Loma Linda $100,000 recommended for funding,no 24 CFR 208(a)(2)(i)(B) Montclair $100,000 Bryn Mawr $75, matching funds,no experience - 000 providing services to Arrowhead Suburban F $75,000 community. Lake Arrowhead $75,000 Yucaipa $75,000 Town of Yucca Valley $66,942 First District $60,000 Barstow $50,000 Second District $50,000 Grand Terrace $50,000 Colton $50,000 Needles $25,000 Searles Valley $500 Total $1,456,942 Un Page 27 /22/2009 515.37 PM San Bernardino County ELIGIBLE Proposals Department of Community Development and Housing :LIGIBLE Proposals P rand Terrace 2009-2010 CDBG Proposals by Benefit Area Applicant: Project/ Log Primary Benefit Area/ Activity Eligibility M&O Request/ Community Request Dist Comments No. Description: Benefit Eligibility Commit Percent 5090 Multi-District Remembering Mary,LLC N $1,456,942 Highland $200,000 6 Public Service. Limited to low Yvonne R. McGinnis,CEO $1,456,942 Muscoy $100,000 income persons in need of New-Transitional Housing for ]00.0% South Montclair $100,000 substance abuse treatment. Eli- Victims of Domestic (90 )9 355-3295 Joshua Tree $100,000 contingent upon applicant Violence- Remembering 1850 W. Vine Street 000 Moron go Basin(Multi $100, San Bernardino,CA 92411 g obtaining non-profit status.Not Mary, LLC Loma Linda $100,000 recommended for funding,no 24 CFR 201(e) Montclair $100,000 24 CFR 208(a)(2)(i)(B) matching funds,no experience Mawr $75,000 providing services to Lake Arrowhead $75,000 community. Arrowhead Suburban F $75,000 Yucaipa $75,000 Town of Yucca Valley $66,942 First District $60,000 Barstow $50,000 Second District $50,000 Grand Terrace $50,000 Colton $50,000 Needles $25,000 Searles Valley $5,000 Total $1,456,942 i /22/2009 5 15.37 PM San Bernardino County Page 28 :LIGIBLE Proposals Department of Community Development and Housing ELIGIBLE Proposals rand Terrace 2009-2010 CDBG Proposals by Benefit Area Applicant: Project/ Log Primary Benefit Area/ Activity Eligibility M&O Request/ Community Request Dist Comments No. Description: Benefit Eligibility Commit Percent 5091 Multi-District Remembering Mary, LLC N $1,456,942 Highland $200,000 6 Public Service. Limited to low New-Transitional Housing for Yvonne R. McGinnis,CEO $1,456,942 Muscoy $100,000 income persons in need of Juvenile Delinquents- (909)355-3295 100.0% South Montclair $100,000 substance abuse treatment.Elig Remembering Mary, LLC 1850 W.Vine Street Joshua Tree $100,000 contingent upon applicant San Bernardino,CA 92411 Morongo Basin(Multi $100,000 obtaining non-profit status.Not 24 CFR 201(e) Loma Linda $100,000 recommended for funding,no 24 CFR 208(a)(2)(i)(B) Montclair $100,000 matching funds,no experience Bryn Mawr $75,000 providing services to Lake Arrowhead $75,000 community. Arrowhead Suburban F $75,000 Yucaipa $75,000 Town of Yucca Valley $66,942 First District $60,000 Barstow $50,000 Second District $50,000 Grand Terrace $50,000 Colton $50,000 Needles $25,000 Searles Valley $5,000 Total $1,456,942 V Page 29 /22/2009 5 15.37 PM San Bernardino County ELIGIBLE Proposals :LIGIBLE Proposals Department of Community Development and Housing p 2009-2010-CDBG Proposals by Benefit Area- rand Terrace Applicant:. Project! Log Primary Benefit Area/ Activity Eligibility M&O Request/ Cornmunity Request Dist Comments No. Description: Benefit Eligibility Commit Percent 5092 Multi-District Remembering Mary, LLC N $1,456,942 Highland $200,000 6 Eligibility contingent upon Yvonne R.McGinnis,CEO $1,456,942 Loma Linda $100,000 applicant obtaining,non-profit New-Purchase and 100.0% Montclair $100,000 status.Not recommended for Rehabilitation of a Facility for (909)355-3295 Morongo Basin(Multi $100,000 funding,no matching funds,no use as Transitional Housing for 1850 W.Vine Street South Montclair $100,000 San Bernardino,CA 92411 experience providing services Juvenile Offenders Joshua Tree $100,000 to community. 24 CFR 201(a) Muscoy $100,000 24 CFR 208(a)(2)(i)(C) Bryn Mawr $75,000 Yucaipa $75,000 Arrowhead Suburban F $75,000 Lake Arrowhead $75,000 Town of Yucca Valley $66,942 First District $60,000 Barstow $50,000 Second District $50,000 Grand Terrace $50,000 Colton $50,000 Needles $25,000 Searles Valley $5,000 Total-- $1,456,942 51 1 1 Multi-District Civic Circle Child Care,Inc. N $387,750 Fifth District $25,000 6 Public Service. Would require Ann Redding Administrator $48,000 Colton $7,000 at least 51%low/mod income Services for Low-Moderate (909)383-8345 Continuation of Child Care 12.0% Third District $5,000 households served.Eligibility 265 North"D" Street Highland $5,000 subject to matching funds in Income Parents Working on West Fontana $2,000 proportion to non-County Attending School-Civic San Bernardino,CA 92401 Loma Linda $2,000 24 CPR 201(e) CDBG residents served.Cum Circle Child Care Victor Valley(Ist Dist.) $1,000 CDBG Alloc:$12,000; 24 CFR 208(a)(2)(i)(B) Grand Terrace $1,000 Current Funding: $12,000 Total $48,000 CDH#350-34227/3204 Totals for Grand Terrace Count: 7 Amount: $216,000 Proj Tot $5,935,768 a QTEy f Community Services Department Staff Report MEETING DATE: February 24,2009 CRA ITEM O . COUNCIL ITEM (X) SUBJECT: REVIEW THE REPORT FROM THE CITY'S TRAFFIC ENGINEER ON SPEED CONTROLS FOR PALM AVENUE AND MAKE A DETERMINATION ON A NEW 3-WAY STOP (X)FUNDING REQUIRED BACKGROUND City Staff and Council have received several complaints about excessive speed on Palm Avenue between Honey Hills Drive and Barton Road. Staff has requested a detailed analysis from Craig Neustadter,the City's Traffic Engineer(see attached). FUNDING Expected cost of installation would be approximately$750,which would come from the Gas Tax fund.Any trimming/shrub removal costs would be covered by regular employee time. RECOMMENDATION: Staff is recommending options#3 and#5 from the attached report by Craig Neusteadter,the City's Traffic Engineer. COUNCIL AGENDA ITEM NO. ' L TE P.O. Box 18355 sm phone: 949 552 4357 Irvine CA 92623 fax: 909494'4408 e-mail: tepirvine@sbcglobal.net mobile: 909 263 0383 February 11, 2009 Request for Additional Traffic Controls on Palm Avenue at Southbound Preston Street and Northbound Dos Rios Avenue Intersection. Issue: The City has received a request to install additional traffic controls on Palm Avenue. The cross streets of Preston Street and Dos Rios Avenue have been identified as prospective locations to install additional stop signs on Palm Avenue. a �� Brentwood St �' Eton Dr E j in r �O/ � 'm Glendora_ o Grand y .. 1 t Terrace pt T`Vic oria St 'Jrctoria St = ♦� i Keystone School-Grand Terrace oGrand�Tairice S sRrn �r�� sy �� Rutilic Library �_ Y SeriacPtnespr r'f 'aF I Grand of s , B 1'"Y �j a /f Terrace r E 4 r � Palm' 99R011 Rd •i _�'alm a�• Pal AY; ' Grand Terrace m Hampton Ct _ Police Q c a C Department E Er qy a� ° Jensen Ct Az Hills 'Z a d ,j n.d`Jentist ¢ c La Paix St gewood Ct Elementary School c c ran d o Q De Soto 51 Da Soto SI 0 .7 De Soto St - A Terrace Hills Middle De Berry St •�,o School IN m �600Or j }' � Wren St ©2008 Rand htNaiy©2007 NAVfEQ r Background: Palm Avenue is an east-west 44 ft Residential Collector street with a posted speed limit of 35 mph. There is one through-lane in each direction and the daily traffic volume is 1.,591 vehicles per day; 913 vehicles,in the eastbound direction and 678 vehicles in the westbound direction. Preston Street is a 44 ft wide north/south Residential Collector street. Preston Street has one through-lane in each direction. The southbound approach.volume on Preston at Palm Avenue is 755 vehicles per day. Southbound Preston Street traffic entering Palm Avenue is currently controlled by stop sign. ' 3 Dos Rios Avenue is a 36 ft wide north/south residential local street. The prima facie speed limit on Dos Rios Avenue is 25 mph. Dos Rios Avenue currently has one through-lane in each direction. Northbound Dos Rios traffic entering Palm Avenue is 506 vehicles per day. Northbound Dos Rios Avenue traffic entering onto Palm Avenue is currently controlled by stop sign. The nearest signalized intersection is located at Preston Street and Barton Road. Analysis: Stop Sign Warrants According to the California_Manual on Uniform Traffic Control Devices (CA MUTCD) Section 213.05, stop signs should be used if engineering judgment indicates that one or more of the following conditions exist: Intersection of a less important road with the main road where application of the normal right-of-way rule would not be expected to, provide reasonable compliance with the law; Street entering a through highway or street; Unsignalized intersection in a signalized area; and/or High speeds, restricted view, or crash records indicate a need for control by stop sign. Stop signs should not be installed on the major street unless justified by a traffic i engineering study. The following are considerations that might influence the decision regarding the appropriate street upon which to install a stop sign where to streets with relatively equal volume's and/or characteristics intersect: Stopping the direction the conflicts the most with established pedestrian crossing activity or school walking routes; Stopping the direction that has obscured vision, dips, or bumps that already require drivers to use lower operating speeds; Stopping the direction that has the longest distance of uninterrupted flow approaching the intersection; and Stopping the direction that has the best sight distance to conflicting traffic. Section 26.07 of the California MUTCD provides guidance for the installation of multiway stop sign. Multiway stop control can .be useful as a safety measure at intersections if certain traffic conditions exist. Multiway stop control is used where the volume of traffic on the intersecting roads is.approximately equal. Other criteria that may be considered for multiway stop applications include the following: The need to control left turn conflicts; The need to control vehicles/pedestrian conflicts near locations that generate high pedestrian volumes; Transportation.Engineering and Planning, Inc. 2 4 Locations where a road user, after stopping, cannot see conflicting traffic and is not able to reasonably safely negotiate the intersection unless conflicting cross -traffic is also required to stop; and An intersection of two residential neighborhood collector streets of similar design and operating characteristics where multiway stop control would improve traffic operational characteristics of the intersection. The daily traffic approach volumes for the cross streets of Preston and Dos Rios do not meet the vehicular volume thresholds identified in the California MUTCD for multiway stop applications. No collisions, in a 36-month period were reported at the subject location that would be susceptible to correction by installation of additional stop signs on Palm Avenue. A radar speed survey was done on Palm Avenue in July of 2007. The results of the survey showed that the 85th percentile speed on Palm Avenue was 39 mph. The pace speed, i.e. the 10 mph speed increment in which the highest percentage of surveyed vehicles were traveling, was 30 to 39 mph the highest observed speed of the survey vehicles was 45 mph. Line-of-Sight The southbound approach for Preston Street that intersects with Palm Avenue has been determined to have a sight distance issue, when vehicles are parked near the approach to the subject intersection on the north side of Palm Avenue. The northwest corner has an existing chain link fence about 4 feet high covered with ivy, making for poor visibility of eastbound Palm Avenue motorists approaching Preston Street (see photo on page 4). The northbound approach. for Dos Rios Avenue that intersects with Palm Avenue has been determined to have a sight distance issue, when vehicles are parked near the approach to the subject intersection on the south side of Palm Avenue. The southeast corner has over grown shrubbery, making for poor visibility of westbound Palm Avenue motorists approaching Dos Rios Avenue (see photo on page 5). Caltrans Highway Design Manual In determining corner sight distance, a set back distance for the vehicle waiting at the crossroad must be assumed. Set back for the driver on the crossroad shall be a minimum of 10 feet plus the shoulder width of the major road but not less than 13 feet. Corner sight distance is to be measured from a 3.57foot height at the location of the driver on the minor road to a 4.25-foot object height in the center of the approaching lane of'the major road. The required amount of horizontal clearance according to the Caltrans Highway Design Manual, Corner Sight Distance (7-1/2 Second Criteria) Table 405.1A is 385 ft of corner sight distance for a design speed of 35 mph. Currently, this is not met. Transportation Engineering and Planning, Inc. 3 5 Municipal Code Provisions According to the City Municipal Code (Section 8.04.020), vegetation should be removed or pruned and monitored by owner as needed to ensure public safety. Brush, shrubbery, weeds, etc..., should be controlled up to 10 feet from the edge of pavement where possible. The minimum height for shrubbery shall be 30 inches measured from roadside pavement. This maintenance of vegetation is an on-going process of observation that is needed to meet sight distance goals and public safety. Centerline Offset of Adjacent Intersections There is a 70 foot centerline offset on Palm Avenue between northbound Dos Rios Avenue and southbound Preston Street. Several studies of intersection design types have shown T-intersections to be far safer than offset intersections or cross-type intersections. One disadvantage to cross-type intersections is "corner cutting" when inadequate offset exists between adjacent intersections. Offsets of at least one hundred and fifty (150) feet between center lines are required to reduce this situation. All-way stop controls at offset intersections are more complicated to control than those of normal cross-type intersections. Over grown ivy on chain link fence �. „ located at northwest corner of Palm 4 Ave and Preston St. intersection. , I ti 4-1 'Y f•}!."'i= UGC•,m`."�'S...a4i'1 irar• ._' V' _ "a+t•-.� '�,•��v c•i,- " r�pc��'�:`''':��`--'*' - - 'r' �"'..1FaF,�{' �, �ITT,a.-}'��.•�'zi 4 - ��'-: Jti'' •�,�r�. '. .t��'T{g.,,X•u_,,,,7�f �-+,ray'. 4- ",f� u a�y��. '� '+!'k"F`�" ^ r> .i : L --3;�.::cs_«�y�i•,�-�F%^i';?:';i{,-. 6y�-�;.+P��,•,za t _ • :' �'• :f6��—ti'F M$ i'�.�ki•.cQ.."'�^W' d ,.".,-�3w.-..it.'";. kr+rr;. .!',�^• 4i�y'f.• i; :;.v: %:` '.�=�"v.. Palm Avenue at Preston Street intersection. Transportation Engineering and Planning, Inc. 4 0 Untrimmed shrubbery blocking sight distance located at the southwest corner of Palm Ave and Dos Rios Ave intersection. 1! _ o �y}i a!+ .. +!'. Y., _ V F;'•^'ttaP %`ik..�t' 1X±;:e',r"='(''•i j''.±�: a.!.'�J^: '�.lay'a.4 y;.s;ti., r i??s�.=":y<,�:. 1 a'` f 1'-•..b=t �r'.:+.'p, cox-a.e*4-';•q:, racy• ,.3=�''.ry .�1 t•`fY'rb'a:,S � �'. Palm Avenue at Dos Rios Avenue intersection. Recommendations: 1. Do not install All-Way Stop control for the intersection of eastbound/westbound Palm Avenue at northbound Dos Rios Avenue and southbound Preston Street. 2. Do not install Three (3)-Way Stop Control for the intersection of eastbound/westbound Palm Avenue at northbound Dos Rios Avenue. 3. Trim, prune, or remove shrubbery/ivy to eliminate any obstruction to visibility of or at any public right-of-way, road intersection or pedestrian walkway and signs. 4. Install 120 ft of parking restrictions on the north side and south side of Palm Avenue for both approaches to subject intersections to eliminate obstructions to visibility. 5. Install Three (3)-Way Stop Control for the intersection of eastbound/westbound Palm Avenue at southbound Preston Avenue. The additional stop signs on Palm Avenue are recommended for the following reasons: Locations where a road user, after stopping, cannot see conflicting traffic and is not able to reasonably safely negotiate the intersection unless conflicting cross traffic is also required to stop; and An intersection of two residential neighborhood collector streets of similar design and operating characteristics where multiway stop control would improve traffic operational characteristics of the intersection. Installation of additional stop signs on Palm Avenue will require City Council approval. Transportation Engineering and Planning, Inc. 5