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04/14/2009 ....... Opy, 'FILE r TY RAND TERMIff. Aprll`14f 2009 22795 Barton Road Grand Terrace California 92313-5295 ; 0' Civic Center (909)824-6621 'Fax(909)783-7629 Fax(909)783-2600• CITY 'OF GRAND TERRACE Maryetta Ferri s Mayor CRA/CITY-COUNCIL Lee'Alin Garcia _Mayor Pro Teen REGULAR MEETINGS - Bea Cortes Jim Miller _ -2ND AND 4TH Tuesday 6- 00 _paAe Walt Stanckiewitz Council Members Steve Berry Acting City Manager Council Chambers Grand Terrace-Civic Center 22795,13artow Road- 'Grand Terrace, CA 92313-5295_ CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS April 14,2009 GRAND TERRACE CIVIC CENTER 6:00 p.m. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT (909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO ' SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order- * Invocation-Pastor Rick Doucette,Calvary,The Brook Church * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 03-24-2009 Minutes Approve 2. Closed Session-Conference with Real Property Negotiators (Government Code Section 54956.8) PrgRegy-22273 Barton Road Agency Negotiator-Steve Berry Under Negotiation-Price and Terms of Payment ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Highlands Apartments B. Introduction of New C.E.R.T.Members/Oath C. Proclamation-Earthquake Preparedness Month,April 2009 D. Proclamation-Blue Ribbon Week-May 10- 16,2009 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Dated April 14,2009 Approve B. Waive Full Reading of Ordinances on Agenda COUNCIL AGENDA 04-14-2009 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION C. Approval of 03-24-2009 Minutes Approve D. Resolution Supporting the"One Water One Watershed" Santa Adopt Ana River Watershed Integrated Regional Water Management Plan E. Public Convenience or Necessity for Issuance of an Off-Sale Approve Beer and Wine License for Fresh&Easy Neighborhood Market F. Award Contract-GTB-2009-01 Renovation of Fire Station No. Award 23 in Grand Terrace(Hamel Contracting, Inc.) G. Community Development Block Grant (CDBG) Program for Approve Fiscal Years 2009-10, 2010-11, 2011-12 Delegate Agency Agreement 4. PUBLIC COMMENT This opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda,but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. REPORTS A. Committee Reports 1. Community Emergency Response Team(C.E.R.T.) a. Minutes of January 6,2009&February 2,2009 Accept 2. Historical&Cultural Activities Committee a. Minutes of March 2,2009 Accept 3. Emergency Operations Committee a. Minutes of March 3,2009 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS A. Review the Updated Reports from the City's Traffic Engineer and the New Reports from the San Bernardino County Sheriff on Speed Controls for Palm Avenue 8. NEW BUSINESS A. Property Lease Agreement American Promotional Events, Inc. Approve Dba Freedom Fireworks/Red Devil Fireworks/TNT Fireworks 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,APRIL 28,2009 AT 6:00 P.M. ........................................................................................................................... AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - MARCH 24,2009 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on March 24, 2009 at 6:00 p.m. `Y PRESENT: Maryetta Ferr6, Chairman Lee Ann Garcia, Vice-Chairman Bea Cortes, Agency Member Jim Miller,Agency Member Walt Stanckiewitz, Agency Member Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernie Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Sgt. Hector Gomez, Sheriffs Department ^1 ABSENT: John Salvate, San Bernardino County Fire Department CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M. APPROVAL OF 03-10-2009 MINUTES CRA-2009-17 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER MILLER, CARRIED 5-0, to approve the March 10, 2009 Community Redevelopment Agency Minutes. CLOSED SESSION-CONFERENCE WITH REAL PROPERTY NEGOTIATORS (GOVERNMENT CODE SECTION 54956.8) Property-Property- 22273 Barton Road Agency Negotiator- Steve Berry Under Negotiation- Price and Terms of Payment Chairman Ferre announced that the Agency met in Closed Session for a Conference with Real Property Negotiators for the property located at 22273 Barton and there was no reportable action taken. Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 8:10 p.m., until the next CRA/City Council Meeting that is scheduled to be held on Tuesday, April 14, 2009 at CRA AGENDA ITEM NO. I Community Redevelopment Agency Minutes March 24,2009 Page 2 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace all of, g4V it ,;1V Aa 31 Earthquake Preparedness Month ss April, 2009 WHEREAS, during the 1900 Is, California was struck by more than ten significant earthquakes, including the magnitude 7.1 Loma Prieta and the magnitude 6.7 Northridge earthquakes; and WHEREAS,these earthquakes resulted in the loss of more than 800 lives and billions of dollars in property damage;and WHEREAS, increasing awareness about earthquake safety risks in homes and workplaces and practicing the appropriate preparedness measures helps to reduce the loss of I life, injuries and property damage, and WHEREAS, during April, the Governor's Office of Emergency Services, city and county emergency services offices, community organizations, educational institutions and businesses will provide important earthquake safety information to Californians, NOW, THEREFORE, the City Council of the City of Grand Terrace, does hereby proclaim April, 2009 as Earthquake Preparedness Month. This 14th day ofApril, 2009. Mayor Ferri Mayor Pro Tem Garcia Council Member Cortes Council Member Miller Council Member Stanckiewitz COUNCIL AGENDA ITEM NO. J Al "k. BLUE RIBBON WEEK Week of May 109 2009 WHEREAS, the community's peace officers have long sustained a tradition Of _'{:y-<� performing their work to the highest quality possible in order to provide a better life environmentfor others; and WHEREAS,in an effort to preserve the continued commitment of allpeace officers and law enforcement agencies,the members of"Support Our Law Enforcement"committee have designated the week of May 10, 2009 as "BLUE RIBBON WEEK"- and WHEREAS, "BLUE RIBBON WEEK"is intended to be a show of confidence for all peace officers and law enforcement agencies from the general public and to provide a tremendous morale booster for all the dedicated men and women wearing a bad gefor the protection of our community;and WHEREAS, each citizen displaying a blue ribbon during the week of May 10, 2009, will demonstrate support for every police agency now serving the Cities and County of San Bernardino; .......... NOW, THEREFORE, the City Council of the City of Grand Terrace, does hereby proclaim the week of May 10,2009, as "BL UE RIBBON WEEK"in recognition and support of all peace officers and law enforcement agencies. This 1,fhday of April, 2009. Mayor Ferri Mayor Pro Tem Garcia Council Member Cortes Council Member Miller Council Member Stanckiewitz COUNCIL AGENDA ITEM NO. 2D - r ` vchlist Voucher List Page: 1 04/08/2009 2:37:03PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63255 4/7/2009 010996 CA PUB EMPLOYEES' RET SYSTEM April Health APRIL HEALTH INSURANCE 10-022-55-00 -947.67 H2O090414930C EMPLOYEE HEALTH INSURANCE 10-120-142-000-000 1,093.47 10-125-142-000-000 728.98 10-140-142-000-000 1,093.47 10-172-142-000-000 164.02 10-175-142-000-000 109.35 10-180-142-000-000 1,275.73 10-370-142-000-000 728.97 10-380-142-000-000 364.49 10-440-142-000-000 2,02445 10-450-142-000-000 546.73 21-572-142-000-000 36448 32-370-142-000-000 25515 34-400-142-000-000 56496 34-800-142-000-000 36449 10-022-61-00 8,173.20 10-190-265-000-000 76.07 Total : 16,980.34 1 Vouchers for bank code : bofa Bank total : 16,980.34 1 Vouchers in this report Total vouchers : 16,980.34 Page 1 COUNCIL AGENDA ITEM NO.�� vchlist Voucher List Page: 1 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63241 3/25/2009 010290 KAISER PERMANENTE 00-0005559630- COUNCIL MEDICAL-GARCIA 10-110-120-000-000 242.00 10-110-142-000-000 36300 Total : 605.00 63242 3/25/2009 006459 S.B COUNTY CLERK OF THE BOARD 03262009 Notice of Det Filinq.Z-06-02/E-07-09 10-370-220-000-000 5000 Total : 50.00 63243 4/1/2009 006722 SOUTHERN CALIFORNIA EDISON OrgGrvPkwaw-0 Plan Check-Orange Grve Parkway 13-445-710-000-000 3,00000 Total : 3,000.00 63244 4/1/2009 010998 AETNA AARP PLANS 4710330904 April Health Insurance Payment 10-110-142-000-000 364.49 10-110-120-000-000 83.51 Total : 448.00 63245 4/1/2009 001391 BERRY, STEVE 04012009 Mileage Reimb.-Monterey Conf 10-180-272-000-000 346.59 Total : 346.59 63246 4/1/2009 001206 ARROWHEAD CREDIT UNION FEB/MARCH 20 Feb-March City Visa Charges Page. 1 vchlist Voucher List Page: 2 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63246 4/1/2009 001206 ARROWHEAD CREDIT UNION (Continued) 10-370-265-000-000 5000 10-370-270-000-000 38400 10-110-220-000-000 15000 10-110-270-000-000 1,015.29 10-120-220-000-000 51 60 10-120-270-000-000 1,480.20 10-172-210-000-000 8575 10-180-210-000-000 14.00 10-180-218-000-000 28.06 10-180-246-000-000 307.57 10-180-265-000-000 5000 10-180-270-000-000 1,327.88 10-180-272-000-000 144.23 10-370-250-000-000 398.22 Total : 5,486.80 63247 4/3/2009 010620 RIDGEL, LYNETTE 04202009 Birthday Bonus 10-140-110-000-000 5000 Total : 50.00 63248 4/3/2009 001840 CITY OF COLTON 04032009 Sept. '08 Wastewater Treatment 21-570-802-000-000 103,975.56 Total : 103,975.56 63249 4/6/2009 001840 CITY OF COLTON Feb 2009 February, 2009 Wastewater Treatment 21-570-802-000-000 100,910 74 Total : 100,910.74 63250 4/6/2009 001840 CITY OF COLTON Jan 2009 January, 2009 Wastewater Treatment 21-570-802-000-000 102,571 01 Total : 102,571.01 63251 4/6/2009 001840 CITY OF COLTON Dec 2008 December, 2008 Wastewater Treatment 21-570-802-000-000 102,741 36 Total : 102,741.36 63252 4/6/2009 001840 CITY OF COLTON Nov 2008 November, 2008 Wastewater Treatment Page: 2 vchlist Voucher List Page: 3 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63252 4/6/2009 001840 CITY OF COLTON (Continued) 21-570-802-000-000 101,987.37 Total : 101,987.37 63253 4/6/2009 001840 CITY OF COLTON Oct 2008 October, 2008 Wastewater Treatment 21-570-802-000-000 103,569.50 Total : 103,569.50 63254 4/7/2009 011007 BLUE SHIELD OF CALIFORNIA J04329066-0 April Cobra Benefits-J. Cordova 10-370-142-000-000 371.78 Total : 371.78 63256 4/14/2009 010266 A-Z BUS SALES BW59585 Child Care Bus Maint/Repair 10-440-272-000-000 548.67 Total : 548.67 63257 4/14/2009 001040 ADDINGTON, MATTHEW APRIL April Commission Stipend 10-801-120-000-000 50.00 Total : 50.00 63258 4/14/2009 001072 ADT SECURITY SERVICES 89506852 C CARE MONITORING#01300119814767 10-440-247-000-000 375.00 Total : 375.00 63259 4/14/2009 011005 AMERICAN ACADEMY OF PEDIATRICS 821316 REFERENCE GUIDE 10-440-228-000-000 54.50 Total : 54.50 63260 4/14/2009 010878 AMOS, FABRIENNE 03192009 Gym Key Deposit Refund 23-301-76-00 1000 Total : 10.00 63261 4/14/2009 010459 ANIMAL EMERGENCY CLINIC 340649 Stray Animal Emerg Service 10-190-256-000-000 5500 Total : 55.00 63262 4/14/2009 001213 AT&T 9098247013793 March Childcare dsl Service 10-440-245-000-000 76.20 Page. 3 vchlist Voucher List Page: 4 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63262 4/14/2009 001213 AT&T (Continued) Total : 76.20 63263 4/14/2009 010293 AVAYA, INC. 2728546303 PHONE/VOICEMAIL SYSTEM MAINT 10-190-246-000-000 183.46 Total : 183.46 63264 4/14/2009 010063 BALLOON TEAM PROMOTIONS 031509 Blue Mtn Walk Decor. 23-200-12-00 157.58 Total : 157.58 63265 4/14/2009 001365 BARBU, DRAGOS S 1ST QTR 2009 1st Qtr 2009 Medical Reimbursement 10-180-139-000-000 7000 Total : 70.00 63266 4/14/2009 001391 BERRY, STEVE 1 ST QTR 2009 1 st Qtr 2009 Medical Reimbursement 10-120-139-000-000 327.93 Total : 327.93 63267 4/14/2009 010060 BOUSTEDT, MICHELLE 1ST QTR 2009 1st Qtr 2009 Medical Reimbursement 10-140-139-000-000 232.82 Total : 232.82 63268 4/14/2009 011017 CA. BLDG. STANDARDS COMMISSION 1ST QTR 2009 1st Qtr Green Bldg Standards Fees 23-200-23-00 28.80 Total : 28.80 63269 4/14/2009 001713 CA. DEPT OF TRANSPORTATION 184148 February 1-215 Signal Maint. Fees 16-510-238-000-000 176.24 Total : 176.24 63270 4/14/2009 001683 CA. STATE DEPT OF CONSERVATION 1st Qtr 2009 1st Quarter'09 SMIP Fees 10-700-01 -1.99 1 ST QTR 2009 1 st Quarter 2009 SMIP Fees 23-200-21-00 3972 Total : 37.73 63271 4/14/2009 001740 CDW GOVERNMENT INC NHZ0884 #1565076 HP SB XW4600#7200 WORKSTATION 10-380-701-000-000 14.03 Page: 4 vchlist Voucher List Page: 5 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63271 4/14/2009 001740 CDW GOVERNMENT INC (Continued) NJN1761 KINGSTON 1GB DDR2 UNB 667MHZ 240-PIN 10-380-701-000-000 -14.03 NLK8429 #1565076 HP SB XW4600 47200 WORKSTATION 10-380-701-000-000 91959 10-380-701-000-000 70.11 NLZ3305 #1565076 HP SB XW4600#7200 WORKSTATION 10-380-701-000-000 14000 Total : 1,129.10 63272 4/14/2009 010218 CHEVRON &TEXACO CARD SERVICES 17240658 Feb/March Maint Veh. Fuel 10-180-272-000-000 49663 34-800-272-000-000 41.54 Total : 538.17 63273 4/14/2009 010132 CISNEROS, SHEILA 1ST QTR 2009 1st Qtr Medical Reimbursement 10-440-139-000-000 272.47 Total : 272.47 63274 4/14/2009 001840 CITY OF COLTON 000899 ANIMAL CONTROL CODE ENF. SRVS 10-190-256-000-000 3,629.00 896 Wastewater Lab/Flow Meter Testing 21-570-802-000-000 60000 897 Wastewater Lab Testing 21-570-802-000-000 2,648.8'0 Total : 6,877.80 63275 4/14/2009 010702 CITY OF YUCAIPA 2157 Dec Perchlorate Fees 10-160-250-000-000 204.69 Total : 204.69 63276 4/14/2009 010866 CIVIC PLUS 66088 WEBSITE MAINT FEE 10-125-250-000-000 615.00 Total : 615.00 63277 4/14/2009 001867 COMMERCIAL LANDSCAPE SUPPLY 160464 LANDSCAPE SUPPLIES 10-450-245-000-000 3980 Page: 5 ram, vchlist Voucher List Page: 6 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63277 4/14/2009 001867 COMMERCIAL LANDSCAPE SUPPLY (Continued) Total : 39.80 63278 4/14/2009 010086 COMSTOCK, TOM APRIL April Commission Stipend 10-801-120-000-000 5000 Total : 50.00 63279 4/14/2009 010972 CONSOLIDATED REPROGRAPHICS 978544 February Bidcaster Usage 10-190-723-000-000 5.50 979447 GT Firestation Plan Posting 10-190-723-000-000 9.05 981712 Small Document Indexing 13-445-710-000-000 Oil 983421 Large Document Capture/Setup 10-190-723-000-000 21 12 Total : 35.78 63280 4/14/2009 011014 CONVERSE CONSULTANTS 09-16107-01-001 Asbestos Survey: 0276-202-54 32-600-301-000-000 2,136.00 Total : 2,136.00 63281 4/14/2009 001907 COSTCO#478 2228 C. CARE SUPPLIES 10-440-228-000-000 157.72 10-440-220-000-000 52.57 2232 C. CARE SUPPLIES 10-440-228-000-000 17543 10-440-220-000-000 5847 Total : 444.19 63282 4/14/2009 010506 COURTSHIP STORIES 95 GT Bucks Article 10-180-255-000-000 175.00 Total : 175.00 63283 4/14/2009 001930 DAILY JOURNAL CORPORATION B1538563 FY 2008/09 LEGAL ADVERTISING 10-125-230-000-000 154.00 B1548225 FY 2008/09 LEGAL ADVERTISING 10-125-230-000-000 11440 Total : 268.40 Page- 6 vchlist Voucher List Page: 7 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 63284 4/14/2009 001937 DANKA OFFICE IMAGING COMPANY 706476705 4th Qtr Base Charges 10-172-246-000-000 30.00 10-175-246-000-000 1500 34-400-246-000-000 3000 Total : 75.00 63285 4/14/2009 001942 DATA TICKET INC 26828 FY 08/09 PARKING CITE PROCESSING 10-140-255-000-000 100.00 Total : 100.00 63286 4/14/2009 003210 DEPT 32-2500233683 003400/301137z MAINT SUPPLIES 10-180-245-000-000 162.16 016463/012088E Misc Emergency Supplies 10-808-247-000-000 418.37 016523/002094� MAINT SUPPLIES - 10-180-246-000-000 55.09 01821618564361 MAINT SUPPLIES 10-180-218-000-000 8368 018407/802357� MAINT SUPPLIES 10-180-245-000-000 15225 018868/812093: Neighborhood Improvement Grant 32-600-305-000-000 891 84 020238/612099C Neighborhood Improvement Grant 32-600-305-000-000 326.42 6120999 Neghborhood Improvement Grant 32-600-305-000-000 3564 FCH-00318788E Finance Charges 10-190-251-000-000 20.00 Total : 2,145.45 63287 4/14/2009 002082 DISCOUNT SCHOOL SUPPLIES' D10447280102 SCHOOL AGE SUPPLIES 10-440-223-000-000 9724 10-440-223-000-000 754 Total : 104.78 63288 4/14/2009 002165 DRUG ALTERNATIVE PROGRAM 7498 WEED CONTROL AT PARKS 10-450-245-000-000 500.00 " Page: 7 —� 1 vchlist Voucher List Page: 8 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63288 4/14/2009 002165 DRUG ALTERNATIVE PROGRAM (Continued) Total : 500.00 63289 4/14/2009 002280 EVER READY EMBROIDERY 2000 EMBROIDERY-SHIRTS 10-180-218-000-000 165.68 34-800-218-000-000 121.25 2000A Maint Unforms/Jackets 10-180-218-000-000 36.85 2056 Blue Mtn Walk Souvenir T-Shirts 23-200-12-00 948.58 Total : 1,272.36 63290 4/14/2009 002301 FEDEX 912202501 Overnight Delivery Charges 10-172-210-000-000 75.46 Total : 75.46 63291 4/14/2009 002673 FLANN, ALISA 1ST QTR 2009 1st qtr 2009 Medical Reimbursement 10-172-139-000-000 125.66 Total : 125.66 63292 4/14/2009 002727 FREEMAN COMPANY, J R 409487-0 Misc. Office Supplies 10-120-210-000-000 110.31 Total : 110.31 63293 4/14/2009 002721 FRITTS FORD FLEET CENTER Q47593 VEHICLE MAINT 10-180-272-000-000 552.05 Total : 552.05 63294 4/14/2009 002740 FRUIT GROWERS SUPPLY 90270845 MAINT SUPPLIES & REPAIRS 10-450-246-000-000 17.20 90271230 MAINT SUPPLIES & REPAIRS 10-450-246-000-000 2.45 90273615 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 21 99 90274929 Misc Park Maintenance Items 10-450-246-000-000 274.14 10-180-218-000-000 18.86 Page- 8 vchlist Voucher List Page: 9 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 63294 4/14/2009 002740 FRUIT GROWERS SUPPLY (Continued) 90281891 Landscape Maintenance Supplies 10-440-245-000-000 - 5.75 90282378 Landsacpe Maint. Supplies 10-440-245-000-000 4333 90285008 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 4.46 90285027 MAINT SUPPLIES & REPAIRS 10-450-245-000-000 4.42 Total : 392.60 63295 4/14/2009 011012 G & G ENVIRONMENTAL COMPLIANCE GTSSMP-0309 SEWER SYSTEM MGT PLAN CONSULTING 21-573-255-000-000 1,417.60 Total : 1,417.60 63296 4/14/2009 002901 G T AREA CHAMBER OF COMMERCE 5495-LUNCH Chamber Luncheon-L. Garcia 10-110-270-000-000 800 Total : 8.00 63297 4/14/2009 011013 GHUMAN, NEERA ACCT 23684 Business License Overpayment 10-200-03 15000 10-200-04 15.00 Total : 165.00 63298 4/14/2009 010258 GMAC PAYMENT PROCESSING CENTER 024-9103-15936 '07 TAHOE LEASE 10-120-273-000-000 554.07 Total : 554.07 63299 4/14/2009 010425 GOLDEN TIGER MARTIAL ARTS 020109 February/March Tuition Fees 10-430-27 97650 033109 March Martial Arts Fees 10-430-27 87.50 Total : 1,064.00 63300 4/14/2009 010181 GOPHER PATROL 176429 GOPHER CONTROL SERVICES 10-450-245-000-000 465.00 Page: 9 vchlist Voucher List Page: 10 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63300 4/14/2009 010181 GOPHER PATROL (Continued) Total : 465.00 63301 4/14/2009 002930 GRAINGER 9857728472 EOC TRAILER MEDICAL SUPPLIES 10-808-247-000-000 321.97 10-808-247-000-000 24.97 9857728480 EOC TRAILER MEDICAL SUPPLIES 10-808-247-000-000 312.53 10-808-247-000-000 27.95 10-808-247-000-000 47.84 Total : 735.26 63302 4/14/2009 010164 GREAT-WEST MARCH 2O09 March Deferred Comp Contibution 10-022-63-00 4,802.67 10-022-64-00 1,023.54 Total : 5,826.21 63303 4/14/2009 003020 GREENWOOD'S UNIFORM COMPANY 68428 UNIFORMS 10-180-218-000-000 82.19 Total : 82.19 63304 4/14/2009 010039 GREER OWENS, BARRIE 1ST QTR 2009 1st Qtr 2009 Medical Reimbursement 10-180-139-000-000 137.29 Total : 137.29 63305 4/14/2009 010869 HALSETH, RANDY 04022009 CERT Materials Reimbursement 10-808-221-000-000 32.22 Total : 32.22 63306 4/14/2009 003490 INMARK/VICTOR 109533 Misc Office Supplies 10-110-210-000-000 1373 Total : 13.73 63307 4/14/2009 010639 INTERNATIONAL CODE COUNCIL 1094381-IN Plan Review Manual 10-172-210-000-000 4933 Total : 49.33 63308 4/14/2009 003850 JANI-KING LAX04090043 C. CARE DAILY CLEANING & CARPET CLEANING 10-440-244-000-000 97500 Page: 10 vchlist Voucher List Page: 11 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63308 4/14/2009 003850 JANI-KING (Continued) Total : 975.00 63309 4/14/2009 010773 KELLAR SWEEPING INC. 4432 FY 08/09 STREET SWEEPING- 16-900-254-000-000 4,200.00 Total : 4,200.00 63310 4/14/2009 004350 LEAGUE OF CALIFORNIA CITIES, INLANC 04152009 Legis. Days Dinner-S. Berry 10-120-270-000-000 45.00 Total : 45.00 63311 4/14/2009 010690 LSA ASSOCIATES INC 91657F TOWN SQUARE EIR 32-600-212-000-000 17,762.12 Total : 17,762.12 63312 4/14/2009 005555 LUNSFORD, PATRICIA 04282009 2009 Birthday Bonus 10-140-110-000-000 50.00 1ST QTR 2009 1st Qtr 2009 Medical Reimbursement 10-140-139-000-000 50000 Total : 550.00 63313 4/14/2009 004589 MARTINEZ, TRACEY 1ST QTR 2009 1st Qtr2009 Medical Reimbursement 10-125-139-000-000 461.00 Total : 461.00 63314 4/14/2009 010611 MCNABOE, DARCY APRIL April Commission Stipend 10-801-120-000-000 5000 Total : 50.00 63315 4/14/2009 010546 MPOWER COMMUNICATIONS 387767-March March Phone Line Charges 10-440-235-000-000 28083 10-805-235-000-000 32.37 10-450-235-000-000 59.84 387798-MARCH March Phone Line Fees 10-190-235-000-000 982.56 10-380-235-000-000 200.00 10-808-235-000-000 5870 Total : 1,614.30 Page: 11 vchlist 'voucher List Page: 12 04108/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63316 4/14/2009 011016 MUGA, MELISSA 032309 Park Event Rainout Reimbursement 10-450-01 5000 Total : 50.00 63317 4/14/2009 010851 PARADIGM PRESSURE WASHING MARCH FY 08/09 GRAFFITI CLEAN UP 10-180-255-000-000 500.00 Total : 500.00 63318 4/14/2009 005586 PETTY CASH 04022009 Petty Cash Replenishment 10-440-221-000-000 4095 10-440-223-000-000 5149 10-440-228-000-000 87.54 Total : 179.98 63319 4/14/2009 010663 PHELPS, BRIAN APRIL April Commission Stipend 10-801-120-000-000 5000 Total : 50.00 63320 4/14/2009 005688 PROTECTION ONE 2588440/APR-JI ALARM MONITORING 10-180-247-000-000 91 35 3020955/APR-JI ALARM MONITORING 10-180-247-000-000 93.00 30865992/APR-. ALARM MONITORING 10-805-245-000-000 13995 Total : 324.30 63321 4/14/2009 010757 QUIROZ, JULIE 1ST QTR 2009 1st Qtr 2009 Medical Reimbursement 10-440-139-000-000 17342 Total : 173.42 63322 4/14/2009 010171 REPUBLIC ELECTRIC 209111 Feb Non-contract repairs 16-510-255-000-000 3,665.32 209112 SIGNAL MAINT& DAMAGE REPAIR 16-510-255-000-000 451.68 Total : 4,117.00 63323 4/14/2009 010723 RICHARD POPE &ASSOCIATES 3853 CONSTRUCTION FIELD SERVICES 13-445-710-000-000 500.00 Page: 12 vchlist Voucher List Page: 13 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 63323 4/14/2009 010723 RICHARD POPE &ASSOCIATES (Continued) Total : 500.00 63324 4/14/2009 010620 RIDGEL, LYNETTE 1ST QTR 2009 1st Qtr 2009 Medical Reimbursement 10-440-139-000-000 50000 Total : 500.00 63325 4/14/2009 006285 RIVERSIDE HIGHLAND WATER CO 2269 August H2O Billinq 21-572-255-000-000 1,727.64 2270 October H2O Billinq 21-572-255-000-000 1,73051 Total : 3,458.15 63326 4/14/2009 006310 ROADRUNNER STORAGE 9307 April Storage Fees 10-140-241-000-000 11900 34-500-726-000-000 139.00 Total : 258.00 63327 4/14/2009 006335 ROQUET PAVING INC. 0309-09 Sinkhole repair/patch 16-900-257-000-000 3,67000 Total : 3,670.00 63328 4/14/2009 006341 ROSENOW SPEVACEK GROUP INC 03102009 CONSULTING SERVICES 32-370-250-000-000 13,671.25 Total : 13,671.25 63329 4/14/2009 006557 S.B COUNTY DEPT. PUBLIC WORKS FC 148/09 ANNUAL FLOOD AGREEMENT 12-903-701-000-000 2,991.00 Total : 2,991.00 63330 4/14/2009 006510 S.B. COUNTY INFORMATION OCU0902M February Pager Access Service 10-180-240-000-000 108.00 Total : 108.00 63331 4/14/2009 006504 S.B FIRE DEPT./HAZ.MATERIAL GT409CC 4th Quarter Hazardous Waste Svcs 10-190-258-000-000 3,794.25 Total : 3,794.26 63332 4/14/2009 006435 SAN BERNARDINO, CITY OF 4054 ANIMAL SHELTER SERVICES Page: 13 vchlist Voucher List Page: 14 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63332 4/14/2009 006435 SAN BERNARDINO, CITY OF (Continued) 10-190-256-000-000 24500 Total : 245.00 63333 4/14/2009 010604 SHIELDS, RICHARD 1ST QTR 2009 1st Qtr 2009 Medical Reimbursement 10-172-139-000-000 282.38 Total : 282.38 63334 4/14/2009 007005 SO CAL LOCKSMITH 7618 Master Locks/Keys-EOC 10-808-246-000-000 42.38 Total : 42.38 63335 4/14/2009 006720 SO.CA.EDISON COMPANY 03282009 March Utility Charges 10-172-238-000-000 29.70 10-440-238-000-000 72786 10-450-238-000-000 1,41032 10-175-238-000-000 23 76 15-500-601-000-000 2662 16-510-238-000-000 483.01 10-190-238-000-000 2,153.04 34-400-238-000-000 65.35 Total : 4,919.66 63336 4/14/2009 006898 SYSCO FOOD SERVICES OF L.A. 903180409 C. CARE FOOD & SUPPLIES 10-440-220-000-000 393.92 903251147 C. CARE FOOD & SUPPLIES 10-440-220-000-000 403.28 904011288 C. CARE FOOD & SUPPLIES 10-440-220-000-000 530.08 Total : 1,327.28 63337 4/14/2009 007102 T Y.LIN INTERNATIONAL 0903151 CHG ORD#4 BARTON BRIDGE 47-100-250-001-000 15,387.94 Total : 15,387.94 63338 4/14/2009 010590 TERRA LOMA REAL ESTATE 04062009 April Prop Mngmt Fee-21974 DeBerry 32-600-05 96.00 Page: 14 vchlist Voucher List Page: 15 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63338 4/14/2009 010590 TERRA LOMA REAL ESTATE (Continued) Total : 96.00 63339 4/14/2009 010443 THE TROPHY STORE 03302009 Emp of the Month Trophy Plaque 10-440-221-000-000 111 79 Total : 111.79 63340 4/14/2009 007036 TRAFFIC SPECIALTIES INC. 907101 TRAFFIC CONTROL SUPPLIES 16-900-220-000-000 37901 Total : 379.01 63341 4/14/2009 007034 TRANSPORTATION ENGINEERING 878 December Traffic Consultant Fees 10-180-255-000-000 4,17520 906 February Traffic Consulting Fees 10-180-255-000-000 3,293.20 911 FY 08/09 CONSULTING SERVICES 10-370-255-000-000 47981 911A February Consulting Services 10-370-250-000-000 1,80000 911 B February Consulting Services 10-370-255-000-000 43019 Total : 10,178.40 63342 4/14/2009 007220 UNDERGROUND SERVICE ALERT 320090272 DIG ALERT MONTHLY SERVICES 16-900-220-000-000 5400 Total : 54.00 63343 4/14/2009 007539 VALLEY TIRE COMPANY 88615 Flat Tire Repair 10-180-272-000-000 2000 88628 Maintenance Vehicle Tire Repair 10-180-272-000-000 387.86 Total : 407.86 63344 4/14/2009 011015 VASQUEZ COMPANY 032609 GT Buck Promo Reimbursement 10-180-230-000-000 15000 Total : 150.00 63345 4/14/2009 001038 VERIZON WIRELESS-LA 0747370768 Feb-Mar Wireless Svcs Page. 15 vchlist Voucher List Page: 16 04/08/2009 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63345 4/14/2009 001038 VERIZON WIRELESS-LA (Continued) 34-400-235-000-000 149.01 Total : 149.01 63346 4/14/2009 007843 WEST COAST ARBORISTS INC 57210 Tree Removal-12713-12733 Mt V 44-200-623-000-000 2,50800 58100 TREE SERVICES 16-900-260-000-000 684.00 Total : 3,192.00 63347 4/14/2009 007880 WEST GROUP 817964882 CA CODE UPDATES FY 08/09 10-125-250-000-000 19365 817964882A Mar/April Ca. Code Updates 10-125-250-000-000 11209 Total : 305.74 63348 4/14/2009 007920 WILLDAN 062-10137 PROFESSIONAL SERVICES 10-172-250-000-000 3,315.00 062-10138 PROFESSIONAL SERVICES 10-175-255-000-000 2,250.00 062-10139 PROFESSIONAL SERVICES 10-175-255-000-000 9,092.50 062-10139A Mt. Vernon Street Imp. Consult. 44-200-623-000-000 1,642.50 Total : 16,300.00 63349 4/14/2009 007925 WILSON, DOUG APRIL April Commission Stipend 10-801-120-000-000 50.00 Total : 50.00 63350 4/14/2009 007938 WIRZ & COMPANY 56592 Misc Office Supplies 10-180-210-000-000 10344 Total : 103.44 63351 4/14/2009 007987 XEROX CORPORATION 039592359 CC265 COPIER LEASE Page: 16 vchlist Voucher List Page: 17 04/08/2009, 2:38:15PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63351 4/14/2009 007987 XEROX CORPORATION (Continued) 10-190-700-000-000 270.66 10-190-212-000-000 146.30 10-190-700-000-000 2775 10-190-212-000-000 6.02 039752615 CC 55 COPIER LEASE- 10-190-700-000-000 33449 10-190-212-000-000 102.30 10-190-700-000-000 26.97 10-190-212-000-000 7.90 Total : 922.39, 63352 4/14/2009 007984 YOSEMITE WATERS 20929775 BOTTLED WATER SERVICE 10-190-238-000-000 85.05 10-440-238-000-000 72.18 10-805-238-000-000 7.70 34-400-238-000-000 7.70 Total : 172.63 3242009 3/24/2009 010079 CASH 22747-BARTON Closinig-Purchase 22747 Barton Rd 32-600-301-000-000 351,097 00 Total : 351,097.00 112 Vouchers for bank code : bofa Bank total : 1,123,164.89 112 Vouchers in this report Total vouchers : 15123,164.89 i certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. IX I Bernie Simon, Finance Director Page: 17 _ll rr City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 'SALARIES/WAGES 11 Street Fund 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN 12 Storm Drain Fund 125 CITY CLERK 140 RETIREMENT 13 Park Fund 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 Air Quality Improvement Fund 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 Traffic Safety Fund/TDA Fund 180 COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 Waste Water Disposal Fund 370 COMMUNITY&ECONOMIC DEV 235 COMMUNICATIONS 26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES 44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS& LEASES 46 Street Improvement Projects 430 RECREATION SERVICES 245-246 MAINT BLDG GRNDS EQUIPMNT 47 Barton Rd. Bridge Project 440 CHILD CARE 250-251 PROFESSIONAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE&SURETY BONDS 34 CRA-LOW& MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS& DUES 802 CRIME PREVENTION UNIT 268 TRAINING 804 HISTORICAL&CULTURAL COMM. 270 TRAVEL/CONFERENCES/MTGS 805 SENIOR CITIZENS PROGRAM 272 FUEL&VEHICLE MAINTENANCE 807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT 808 EMERGENCY OPERATIONS PROG. 33-300 DEBT SERVICE 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES&EQUIPMENT PENDING CO COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING-MARCH 24,2009 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 24, 2009 at 6:00 p.m. PRESENT: Maryetta Ferre, Mayor Lee Ann Garcia, Mayor Pro Tern Jim Miller, Councilmember Bea Cortes, Councilmember Walt Stanckiewitz, Councilmember Brenda Mesa, City Clerk Steve Berry,Acting City Manager Bernard Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Sgt. Hector Gomez, San Bernardino County Sheriff's Department ABSENT: John Salvate, San Bernardino County Fire Department The City Council meeting was opened with Invocation by Mayor Pro Tern Lee Ann Garcia,followed by the Pledge of Allegiance led by Councilman Jim Miller. CONVENE CITY COUNCIL MEETING ITEMS TO DELETE -None SPECIAL PRESENTATIONS 2A. Introduction of Sheriff Hoops Captain Valeria Tang_uaX, San Bernardino County Sheriff's Department introduced the new Sheriff of San Bernardino County,Rod Hoops. As many may know, Sheirff Penrod after 3 1/2 terms decided to retire. Rod Hoops was the interim Sheriff and last month the Board of Supervisors appointed him as the Sheriff of the County of San Bernardino. Sheriff Rod Hoops, San Bernardino County,stated that from 1991 to 1993 he was the Police Chief of Grand Terrace. It is a privilege and honor to be able to carry out the last two years of the recently retired Sheriff Gary Penrod. He and staff are visiting all of the 14 contract cities to put a face with a name. He introduced Warren Nobles,Assistant Sheriff overseeing all operations and Deputy Chief Paul Cook who oversees region one. He stated that it is an COUNCIL AGENDA ITEM NO. �,e Council Minutes 03/24/2009 Page 2 honor to serve as the Sheriff and that it will be a seamless transition. He has inherited a wonderful organization. Mayor Pro Tem. Garcia, expressed her joy for the new Sheriff and is looking forward to working with him and congratulated him on his appointment. Councilmember Miller,expressed his satisfaction with the appointment of Sheriff Hoops and congratulated him on his appointment. Councilmember Cortes, congratulated Sheriff Hoops on his appointment and is looking forwarding to working with him. Mayor Ferre, welcomed Sheriff Hoops. 2B. Chamber of Commerce Business of the Month Acting City Managerrry, introduced Sally McGuire of the Chamber of Commerce. Sally McGuire,Grand Terrace Area Chamber of Commerce announced that the Chamber of Commerce Business of the Month is Blue Mountain Collision Center. Owner of Blue Mountain Collision Center, thanked the Chamber for this honor. Tom Roberts,Grand Terrace Area Chamber of Commerce reported that the last Market Night was a great success. 2C. Proclamation- Child Abuse Prevention Month, April 2009 Mayor Pro Tern Garcia, read a proclamation proclaiming April 2009 as Child Abuse Prevention Month in the City of Grand Terrace encouraging citizens to participate in the events and to join in the efforts to end child abuse. Mayor Ferre, presented the proclamation to Sue Taylor from San Bernardino County Children's Network. Sue Taylor, San Bernardino County Children's Network, thanked the Council for the proclamation. CONSENT CALENDAR CC-2009-38 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MILLER, CARRIED 4-0-0-1 (COUNCILMEMBER CORTES ABSTAINED) , to Council Minutes 03/24/2009 Page 3 approve the following Consent Calendar Items: 3A. Approve Check Register Dated March 24, 2009 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 03-10-2009 Minutes - 3D. Public Employees Retirement System(PERS)Resolution for Employer"Pick UP 3E. Release and Settlement Agreement-City of Grand Terrace v. County of San Bernardino (Perchlorate) 3F. Street Dedication for Future Street Improvements (21600 Walnut Avenue) ITEM REMOVED FROM THE CONSENT CALENDAR 3G. Rescind Resolution No. 2006-15 and Adopt a Resolution Ordering the Vacation of a Portion of Pico Street Pursuant to the Authority Provided by Chapter 4, Part 3, Division 9, of the Streets and Highways Code CC-2009-39 MOTION BY MAYOR FERRE, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0,to Rescind Resolution No.2006-15 and Adopt a Resolution Ordering the Vacation of a Portion of Pico Street Pursuant to the Authority Provided by Chapter 4, Part 3, Division 9, of the Streets and Highways Code PUBLIC COMMENT Charles Hornsby, 22656 Brentwood Street, referred to the proposed stop sign on Palm Avenue. He feels that cities all over the nation take the wrong approach to things like this. He feels that this will cost a lot of money and grief. He feels that the Council would be surprised and impressed by the response that they would get if they just asked people to slow down. The American people will respond if they are asked to change their behavior. He really feels that Staff and Council should take a Saturday morning and split up into groups of two and walk the neighborhood. He feels that if you talk to the residents,the problem will go away. REPORTS 5A. Committee Reports 1. Crime Prevention Committee a. Minutes of January 12, 2009 CC-2009-40 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to accept the January 12, 2009 Minutes of the Crime Prevention Committee. Council Minutes 03/24/2009 Page 4 5B. Council Reports Mayor Pro Tem.Garcia, reported that she attended the Chamber Luncheon and that a lot of good information was provided. The programs that are provided at these luncheons are a great benefit to businesses. She had a wonderful time hiking up Blue Mountain. There were over 500 hikers that participated. She thanked the many people that contributed to the event. Acting City Manager Berry, stated that it was a great day and that all of the hikers that made it to the top signed a poster. They gave out t-shirts to the first 100 hikers that made it to the top. They are looking at charging $10.00 next year for those who would like to purchase a t-shirt. He thanked the City Staff, the Foundation of Grand Terrace, the Friends of Blue Mountain, Little Star - the llama, the Sheriff's Department and the Fire Department. C.E.R.T. was out there in the event of an emergency. Mayor Pro Tem Garcia, stated that there is interest in a walking club and is hoping to have something organized in the near future. She reported that free dump day will be held on Saturday,April 11,2009 from 8 a.m.to 12 noon. She also reported that Calvary,the Brook along with other local churches, will be holding their Easter Service on Sunday, April 12, 2009 at 7:00 a.m. at Pico Park. Free Compost will be available on April 25 and April 26, 2009. Acting City Manager Berry, stated this year it will be in connection with Earth Day. 120 yards of compost will be available on April 25 and 26,2009 between the hours of 8 a.m. 12 noon. Councilmember Cortes, acknowledge Councilmember Tobin Brinker from the City of San Bernardino and former Councilmember of Grand Terrace Herman Hilkey. She stated that the Easter Service will be at Rollins Park. Councilmember Miller, feels that the Hike on Blue Mountain was a good event and that it was well attended. On Sunday March 29, 2009 the Grand Terrace Lion's Club will be holding their Pancake Breakfast from 7 to 11 a.m. and encouraged everyone to attend. Councilmember Stanckiewitz,reported that he was one of the first 100 people to make it to the top of Blue Mountain. He also reported that another group is about to graduate from the C.E.R.T. training class. Another session will be held and anyone interested should sign up and get involved. PUBLIC HEARINGS -None UNFINISHED BUSINESS -None Council Minutes 03/24/2009 Page 5 7A. Second Reading of an Ordinance of the City of Grand Terrace,California Amending Title 18 of the Grand Terrace Municipal Code by Adding Chapter 18.72 Entitled Amateur("HAM")Radio Antennas,to the Grand Terrace Zoning Code,Applicable City-Wide (Zoning Amendment No. 06-02) CC-2009-41 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the Second Reading of an Ordinance of the City of Grand Terrace,California Amending Title 18 ofthe Grand Terrace Municipal Code by Adding Chapter 18.72 Entitled Amateur("HAM")Radio Antennas,to the, Grand Terrace Zoning Code,Applicable City-Wide(Zoning Amendment No.06-02) NEW BUSINESS 8A. High School Update and Discussion CC-2009-42 MAYOR PRO TEM GARCIA MADE A MOTION,to adopt a Resolution indicating the Council's position with regards to the naming of the New High School, hold a workshop for the Community to come together and prepare a letter indicating their position jointly with the Resolution and request a joint meeting with the Board of the t- Colton Joint Unified School District as soon as possible. Motion died due to a lack of a Second. CC-2009-43 MOTION BY MAYOR FERRE, SECOND BY COUNCILMEMBER STANCKIEWITZ, CARRIED 5-0, to direct the City Attorney to prepare a letter indicating Council's position on the naming of the New High School and have each Council Member review it and sign it and send it to the Board of the Colton Joint Unified School District prior to their meeting. CC-2009-44 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MILLER, CARRIED 3-2-0-0 (COUNCILMEMBER CORTES AND MAYOR FERRE VOTED NO),to request a joint meeting with the Board of the Colton Joint Unified School District. CLOSED SESSION -None Mayor Ferre adjourned the meeting at 7:35 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, April 14, 2009 at 6:00 p.m. CITY CLERK of the City of Grand Terrace Council Minutes 03/24/2009 Page 6 MAYOR of the City of Grand Terrace CL r d. WKb TER C Community Services Department Staff Report MEETING DATE: APRIL 14,2009 CRA ITEM( ) COUNCIL ITEM (X) SUBJECT: A RESOLUTION SUPPORTING THE "ONE WATER ONE WATERSHED" SANTA ANA RIVER WATERSHED INTEGRATED REGIONAL WATER MANAGEMENT PLAN (X) NO FUNDING REQUIRED BACKGROUND On January 29,2009,the Santa Ana Watershed Project Authority(SAWPA)released the draft Santa Ana River Watershed"One Water One Watershed"(OWAW)Integrated Regional Water Management Plan (IRWMP).The draft Plan represents the culmination of one of the most significant and innovative collaborative planning efforts to date. Over 350 experts and community leaders from throughout the watershed contributed to this planning - process.This process is designed to update the Santa Ana River Watershed IRWMP, and will help secure significant funding for resources in the Santa Ana River Watershed Region. One hundred million dollars($100,000,000)statewide,has been appropriated to implement water resource projects across the State.As the initial step in this expedited process,the SER has defined the desirable characteristics of an IRWM Region as follows: • The IRWM region is the largest defined contiguous geographic area encompassing the service areas of multiple local agencies,and it is defined to maximize opportunities to integrate water management activities related to natural and man-made water system(s) including water supply reliability,water quality,environmental stewardship;and flood management. • The IRWM region is inclusive and utilizes a collaborative,multi-stakeholder process that provides mechanisms to assist disadvantaged communities(DAC);address water management issues;and develop integrated,multi-benefit,regional solutions that incorporate environmental stewardship to implement the IRWM plan. • The IRWM region encompasses a water system containing natural and man-made .components with diverse water management issues that are included in a single collaborative water management portfolio,prioritized on regional goals and objectives. • The IRWM region should demonstrate a reasonable and effective governance structure for developing and implementing it IRWM plan. The OWOW IRWM Plan also will help secure significant funding for resources in the Santa Ana River Watershed through the California Department of Water Resources, Proposition 84,Chapter 2 Integrated Regional Water Management Program. COUNCIL AGENDA ITEM NO. 3D In light of the planning efforts to date and of the pressing needs of the region,the Santa Ana Watershed Project Authority has requested the City's support and partnership through a resolution(attached). RECOMMENDATION: Staff recommends that the City of Grand Terrace adopt a resolution of support for the OWOW IRWMP. Attached is the resolution. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING THE"ONE WATER ONE WATERSHED" SANTA ANA RIVER WATERSHED INTEGRATED REGIONAL WATER MANAGEMENT PLAN AND ITS SUBMITTAL TO THE DEPARTMENT OF WATER RESOURCES FOR PROPOSITION 84, CHAPTER 2 PROGRAM FUNDING WHEREAS, the Santa Ana Watershed Project Authority (SAWPA), working with stakeholders and partners throughout the Santa Ana River Watershed has prepared the One Water One Watershed" (OWOW) Santa Ana River Watershed Integrated Regional Water Management Plan (IRWMP); and WHEREAS, the OWOW IRWMP represents one of the most significant and innovative collaborative planning efforts to date in addressing water resources in the Santa Ana River Watershed; and WHEREAS, the OWOW planning process was conducted in a fair and transparent process, working closely with stakeholders in the watershed in a bottom-up approach in preparing the Santa Ana River Watershed OWOW IRWMP; and WHEREAS, the OWOW IRWM Plan also will help secure significant funding for resources in the Santa Ana River Watershed through the California Department of Water Resources, Proposition 84, Chapter 2 Integrated Regional Water Management Program; NOW, THEREFORE, BE IT RESOLVED, that the City of Grand Terrace hereby supports the"One Water One Watershed"Santa Ana River Watershed Integrated Regional Water Management Plan and agrees to support SAWPA in its submittal of the Plan, on behalf of the Santa Ana River Watershed, for the DWR Proposition 84, Chapter 2 Integrated Regional Water Management Program funding for the benefit of the residents of the entire Santa Ana River Watershed. PASSED, APPROVED AND ADOPTED this 14th day of April, 2009. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: April 14,2009 FUNDING REQUIRED ( ) NO FUNDING REQUIRED (X) SUBJECT: Public Convenience or Necessity for Issuance of an Off-Sale Beer and Wine License for Fresh & Easy Neighborhood Market LOCATION: Northwest corner of Barton Road and Mount Vernon Avenue RECOMMENDATION: Direct staff to issue a Public Convenience or Necessity letter to the ABC in support of the license. Background: On December 18, 2008, the Planning Commission approved a commercial center at the northwest corner of Barton Road and Mount Vernon Avenue. The approval included the proposed Fresh &Easy Neighborhood Market, including off-site alcohol sales. The sale of beer and wine for off site consumption is subject to the issuance of a Type 20 Beer and Wine license from the Department-of Alcoholic Beverage Control ("ABC") and is referred to as Type 20 Off-Sale Beer and Wine. Type 20 licenses only allow the off-sale of beer and wine; as opposed to Type 21 licenses which includes hard liquor and spirits. Fresh & Easy has applied to the ABC for a Type 20 license, and was informed by the ABC that in order to issue the ABC license the applicant must submit a letter from the City in support of the requested license, referred to as a Letter of Public Convenience or Necessity. Attachment 1 is a letter from Fresh &Easy representatives requesting that the City issue the letter. Analysis: A determination of public convenience or necessity is required when the ABC determines that there is an "over concentration" of off-sale licenses (Type 20 and 21) within a census tract. The City is divided into four census tract, some of which take in parts of adjacent cities. The proposed Fresh & Easy is located in census tract 71.02, which includes portions of both the City of Colton and City of San Bernardino, as shown in Attachment 2. COUNCIL AGENDA ITEM NO.IF 1 Agenda Report Page 2 of 2 To determine the number of off-sale licenses that should be issued in a census tract, the ABC uses a simple ratio of one license per 1,250 persons in the census tract. For census tract 71.02, which has a population of 10,567 persons, there should be only eight licenses and there are currently ten, which means there is an over-concentration of licenses within the census tract. However, only two of the licenses within census tract 71.02 are within the City's limits. The remaining licenses (80%) are located in Colton or San Bernardino. Moreover, it should be noted that over-concentration does not mean that the negative or adverse impacts have occurred within the census tract; just that based on the ratio used, there are more licenses existing than - mathematically permitted. Type 20 and Type 21 Licenses within Census Tract 71.02 Population 10,567 Number of Permitted licenses 8 (1/1,250 persons) Number of Existing licenses 10* Number within Grand Terrace 2 Smart Time Food(Type 21) CVS Pharmacy(Type 21) *Over-concentration exist within the census tract. Fresh & Easy is a neighborhood market providing a broad range of items for its customers, including meats, dairy, fruits, vegetables, baked goods and other grocery items. Similar to other ram, grocery and convenience stores, Fresh & Easy provides beer and wine sales for the convenience of their customers, and to provide a complete shopping experience. Beer and wine products make up a very small percentage (5%) of Fresh & E'asy's shelf space in comparison to their overall shelf space; and, based on informal observations, in comparison to other markets and convenience stores. Recommendation: Staff recommends that the City Council consider Fresh & Easy's request for City approval and support of the ABC license and authorize staff to forward a Letter of Public Convenience or Necessity(Attachment 3) to the ABC. Attachments: 1. Request from Fresh & Easy representatives 2. Map of Census Tract 71.02 3. Draft letter to the ABC Y\Project Files\SA 08-09 Barton Plaza Project NWC Barton.Mt V\4.14 09 CC rort ABC.doc and replacement of dead or diseased plant material, signs and curb painting to encourage parking in designated parking spaces and strategic trash receptacle placement. Fresh & Easy is committed to a neighborhood grocery market that allows for safe family oriented shopping. This is achieved by placing large windows along the front of the building so that passing motorists and police have a direct view into the facility. Fresh &Easy will: 1. Mount a video camera inside the premises in such a position as to be visible to patrons yet not accessible by reach. 2. Post in English and the predominant language of the facility's clientele a notice that California state law prohibits the sale of alcoholic beverages to persons who are under the age of twenty-one (21)years and no such sales will be made. 3. Ensure that no more than 250/o ,percent of the square footage of the windows and clear doors bear advertising or signs of any sort, and all advertising and signage shall be. placed and maintained in a manner that ensures that law enforcement personnel have a clear and unobstructed view of the interior of the premises, including the area in which the cash registers are maintained, from the exterior public sidewalk or entrance. 4. Post and maintain a professional quality sign stating "No loitering is allowed on or in front of these premises." 5. Post and maintain a professional quality sign stating"No open alcoholic beverage containers are allowed on these premises." 6. Restrict and exterior pay phones and restrict any internal pay phones from receiving incoming calls. 7. Equip the parking lot of the premises with lighting of sufficient power to �- illuminate and make easily discernible the appearance and conduct of all persons on or about the parking lot. Additionally, the position of such lighting shall not disturb the normal privacy and use of any neighboring residences. 8. Any graffiti painted or marked upon the premises shall be removed or painted over within 48 hours of discovery thereof. 9. Litter shall be removed daily from the premises, including adjacent public sidewalks and all parking areas under the control of the licensee. 10. All areas under control of the licensee shall be swept or cleaned, either mechanically or manually, on a weekly basis to control debris. Fresh & Easy recognizes the seriousness of loitering, delinquency, crime and underage drinking. Therefore, Fresh & Easy markets have developed stringent operational standards and training programs to teach techniques for the lawful selling of alcoholic beverages. Also, Fresh & Easy requires all employees selling alcoholic beverages to execute an ABC "Clerk's Affidavit"(ABC-299) which contains.a review of ABC laws. 3. The site will not result in an adverse impact on public health safety,or welfare Presently, the site does not negatively impact public health, safety, or welfare. In fact, by providing new safe and convenient location to make grocery purchases, public health, safety, and welfare have been advanced by this site. The addition of selling alcoholic beverages will not change this. But beyond this, it should be noted that Fresh & Easy has a very extensive training program for its employees to help ensure that it is a responsible retailer of alcoholic beverages. There are both oral and written aspects to Fresh & Easy's training program to ensure that employees understand and implement the procedures imposed by Fresh & Easy to comply with ABC laws and regulations. In short, Fresh&Easy is committed to protecting the public health, safety, and welfare of the community,and will take appropriate steps to do so. Permitting the sale of alcoholic beverages at this site will 'round-out' Fresh & Easy's neighborhood market concept, providing customers the added convenience to make purchases of alcoholic beverages along with their weekly grocery needs. Fresh & Easy, by reason of its location, character, manner and method of operation, merchandise, and potential clientele, will serve the community ofGrand Terrace.Based on the foregoing, Fresh & Easy Neighborhood Market, Inc. respectfully requests that the City of Grand Terrace grant a finding of Public Convenience for the Fresh&Easy alcoholic beverage license. Upon approval by the Grand Terrace City Council, we request that the City Staff issue a letter on behalf of the City Council with a finding of public convenience and/or necessity. Below is sample wording required by the ABC for this approval,to be typed on city letterhead: Department of Alcoholic Beverage Control Board Attention: ABC Investigator 3737 Main Street,Suite 900 Riverside, CA 92501-3337 RE: Fresh & Easy Neighborhood Market, Inc, NWC Barton Road and Mount - Vernon Avenue,Grand Terrace,CA _. Dear Investigator: The City of Grand Terrace Planning Commission has made a finding of Public Convenience and Necessity for the Fresh & Easy Neighborhood Market at the NWC of Barton & Mount Vernon in Grand Terrace, CA during their regular meeting held on December 18, 2008. Sincerely, [%tiser �namii] City Clerk Cc: Katie Rounds, Evergreen Devco, Inc For further assistance, please feel free to contact me. Thank you for your assistance in this matter. Sincerely, Katie'Rounds Project Manager Evergreen Devco, Inc. Attachment March 26, 2008 City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Re: Fresh &Easy Neighborhood Market NWC Barton &Mount Vernon Public Finding of Convenience and Necessity To Whom It May Concern: I am writing this letter on behalf of my client, Fresh &Easy Neighborhood Market, Inc requesting that the City of Grand Terrace approve the positive finding of public convenience or necessity ("PCN') for the Fresh &Easy Neighborhood Market to be located in the proposed shopping center on the northwest corner of Barton & Mount Vernon in Grand Terrace, California. The Department of Alcoholic Beverage Control has indicated that a letter of public convenience or necessity is required to permit the sale of alcoholic beverages at this site (a Type 20 License for the sale of beer and wine for consumption off of the licensed premises). Fresh & Easy proposes to build a neighborhood grocery market that provides a large diversity of food and everyday grocery needs. PUBLIC CONVENIENCE OR NECESSITY First, it is important to emphasize that Business & Professions Code § 23958.4 requires a positive finding of public convenience "or" necessity in order for an off-site ABC application to be approved. Thus, it is legally sufficient if Fresh &Easy shows either public convenience or public necessity. It is not legally necessary to show both. Second, it is only necessary to show public convenience or necessity where, as here, there is an "undue concentration" of licensees in the census tract. The term "undue concentration" (also referred to as "over concentration'l is specifically defined in Business & Professions Code § 23958.4 as simply a ratio of the number of licenses in a census tract compared to the average number of licenses in a County, as a whole. It does not mean that a particular census tract necessarily has too many licenses for the needs or convenience of residents in that tract. "Over concentration"also does not mean that the State, or anyone else, has previously looked at this census tract and determined that it has suffered any deleterious effects from the actual number of licenses existing; or that it will suffer if a new license is issued. It merely provides a guideline for making such a determination, in the form of determining whether, in a particular situation, the ABC license would serve the"public convenience or necessity." Thus, in this case, the fact that the census tract in which Fresh & Easy's site is located is statutorily"over concentrated"does not mean that selling a small amount of alcoholic beverages at a grocery store will have adverse impacts. Rather, it simply means that the City must find that either public convenience or public necessity will be served by the sale of Alcoholic Beverages at the site. As demonstrated below, permitting the sale of Alcoholic Beverages at this site will clearly satisfy this standard, and the ABC should grant Fresh &Easy's application. BASIS FOR SUPPORTING OFF-SITE ALCOHOLIC BEVERAGE SALES AS AN INTERGAL PART OF THE PROPOSED PROJECT 1. The convenience of Fresh &Easy's Neighborhood Market Concept: Tesco PLC is a United Kingdom-based international supermarket chain that is the parent company of Fresh &Easy Neighborhood Market, Inc. Tesco is the largest British retailer, both by global sales and by domestic market share, and the fourth largest retailer in the world. Currently, Tesco operates over 2,700 stores world wide and achieves gross sales of over$71 Billion. As of now, Tesco operates grocery stores in The United Kingdom, Ireland, China, Czech Republic, France, Hungry, Japan, Malaysia, Poland, Slovakia, South Korea, Thailand, and Turkey. Fresh & Easy's success is largely a result of building local businesses with local people. The stores reflect the markets and communities they serve, but everywhere the goal is the same, to bring quality, service, and choice, at a competitive price, to the heart of local neighborhoods. Fresh & Easy proposes to build a neighborhood grocery market that provides a large diversity of food and sundry items. A Fresh & Easy Neighborhood Market is intended to provide a broad array of products for the consumer's convenience. Fresh & Easy plans to offer an extensive inventory with the aim of fulfilling their customers' everyday grocery needs. They will stock a wide range of both fresh and ambient lines including dairy, meat, fresh fruit and vegetables, baked goods and other grocery items. Fresh &Easy will invest in modernizing the store and improving the overall image of the building. Although alcoholic beverages are expected to comprise a small percent of the store shelf-space, it is nevertheless necessary in order to provide Fresh & Easy customers with a complete range of products. Thus, alcoholic beverages are a key element of the Fresh & Easy Neighborhood Market store. By providing a whole host of products, including alcoholic beverages, readily available to the consumer at this Fresh & Easy store, the public convenience of the area will certainly be served. Without it, a customer may be obliged to travel to a range of retail outlets in order to complete their weekly shopping. 2. Security and Control Fresh & Easy is committed to taking all feasible steps to address law enforcement concerns about the site. In addition, Fresh &Easy has an extensive employee-training program and is a responsible retailer of alcoholic beverages. Moreover, the sale of alcoholic beverages is not our primary purpose. Fresh & Easy facilities are designed to provide a safe environment for patrons and employees. To that end, the following design elements are incorporated into our security plan. Security measures include: adequate lighting levels both on the interior and exterior of the store, employee supervision of the facility, and closed circuit video monitoring system- with cameras located strategically throughout the property. Fresh & Easy understands the importance of maintaining the appearance of a facility to both expanding our customer base"and preventing criminal activity. Fresh & Easy's store and property maintenance program includes timely graffiti and litter removal, repairs to structures 2� I t taclunent 11107 d— rkqtoo- �r rL-+ jl Cam`��, :L'? i p_-,, _ �►'f` "�''t�f'f a t ',r,• tit' S 1_ 7E1I an r� R y � I ! I a�S' 7�.- L�.�� •4 L9, t�S�11 I •' yid t.�4 .44R , ! Or TL Grand Terrac e I 1?- .::.xr7 -d• . 1� 21 ra IL em :. � � fy l{ !- )f+.� fir•,` ..tic.. .�,1::e.`��. 1 r YI � `?> { '` Census Tract t ?_ No.71.02 fit-- -- � ,1�Tr.Bounder Grand Terrace! ji �.©q Y tt311 f- rg ► 1 � .' J,- < � r--2 City Batandary J Attachment 3 April 15, 2009 Mr. Richard Slife ABC Investigator Department of Alcoholic Beverage Control Board 3737 Main Street, Suite 900 Riverside, CA 92501-3337 Re: Fresh &Easy Neighborhood Market,Inc. Northwest Corner of Barton Road and Mount Vernon Avenue Dear Mr. Slife: The City Council of the City of Grand Terrace has made a finding of Public Convenience and Necessity for the Fresh &Easy Neighborhood Market proposed to be constructed at the northwest corner of Barton Road and Mount Vernon Avenue during their regular meeting of April 14, 2009. The proposed Fresh & Easy Neighborhood Market provides a broad range of items for its customers, including meats, dairy, fruits, vegetables, baked goods, and grocery items. The sale of alcoholic beverages serves public convenience by providing a complete shopping experience. Should you have any questions please feel free to contact me at 909 430-2218. Sincerely, JOYCE POWERS Director of Economic and Community Development c: Case file Katie Rounds, Evergreen Devco, Inc. STAFF REPORT CRA() COUNCIL ITEM (X) MEETING DATE: APRIL 14,2009 SUBJECT: AWARD OF BID NO.: GTB-09-01, FOR THE RENOVATION OF FIRE STATION 23,GRAND TERRACE. CA. LOCATION: 22582 CENTER CITY CT.,GRAND TERRACE,CA. RECOMMENDATIONS: 1. AWARD BID NO.: GTB-09-01, FOR THE RENOVATION OF FIRE STATION 23, TO HAMEL CONTRACTING INC., 26359 JEFFERSON AVENUE SUITE A, MURRIETA,CA 92662; 2. APPROPRIATE AN ADDITIONAL $65,769 FROM THE GENERAL FUND BALANCE RESERVE. FUNDING REQUIRED X BACKGROUND: On April 11, 2006, Mayor Maryetta Ferre and City Staff met with San Berardino County Supervisor Dennis Hansburger to request $1 million dollars in funding pursuant to a 1981 County Settlement Agreement between the City of Grand Terrace and the Grand Terrace Redevelopment Agency. On May 16, 2006, Supervisor Hansburger sent a letter to Mayor Ferre acknowledging the County's remaining obligation to the City was$620,000 and asked for a recommendation from the City of Grand Terrace for resolving the remainder of the County's obligation. Staff then met with San Bernardino County Battalion Chief Gary Bush on improvements to Fire Station 23. The Fire Station which was built in 1984 has become outdated and lacks the necessary restroom configurations necessary for woman firefighters. In addition, the fire station has undergone interior wear and tear with its 24/7 use. Staff suggested the City Council consider using a portion of the funds for improvements to the Fire Station. City Council agreed to the improvements and recommended Staff move forward with the renovation. Broeski Architects and Associates Inc., was contracted to design and manage improvements to the existing Fire Station. Plans were designed by Broeski Architects and approved by City Staff. The Fire Station renovation project was sent out to bid in February 2009; bids were opened on March 24`h at 2:00 p.m. Twelve contracting companies provided bid packages, (See Attachment "A"). The low bid of ($439,818.00) was submitted by Hamel Contracting, Inc. located in Murrieta California. Staff contacted comparable references that Hamel Contracting Inc., provided and all references were pleased with the job that Hamel performed. All State and local license and insurance requirements have been met and a Bond for 10 percent has been submitted to the City which is held by North American Specialty Insurance Company, (Attachment`B"). 1 COUNCIL AGENDA ITEM NO.3 F- 1 RECOMMENDATION: Staff recommends the City Council award the Contract for the renovation of Fire Station 23, in the amount of$439, 818 to Hamel Contracting Inc., 26359 Jefferson Avenue, Murrieta, CA 92662. The balance remaining in the budget for this item is $394,738. Therefore, Staff requests a budget adjustment of$65,769 to fully fund the contract award and.have funds available for any contingent costs out of General Fund Balance Reserve. FISCAL IMPACT: The funds from the San Bernardino County Settlement Agreement have been placed in the City General Fund in the amount of$620.000. The $439,818 renovation costs will be deducted from the funds provided by San Bernardino County. An appropriation of$65,769 will reduce undesignated,unreserved General Fund Balance Reserve. See Exhibit"C". Attachments: Exhibit"A" Exhibit"B" Exhibit"C" EXHIBIT "A" City of Grand Terrace Bid Date: March 24, 2009 Fire Station No. 23 Remodel Bid Time: 2:00 PM Bid No.: GTB-09-01 Listed in order received BIDDER BASE BID BID ALTERNATE 1 BID ALTERNATE 2 Fischer, Inc. $580,000.00 $40,000.00 $60,000.00 Diamond Construction $657,000.00 $36,443.00 $35,000.00 G.T.A. Construction $546,000.00 $94,000.00 $66,000.00 BMW Builders $726,750.00 The MSH Construction Co. $640,310.00 $84,106.00 $56,900.00 W.B. Allen Construction $475,668.00 $45,088.00 $27,556.00 R.Moody Construction $526,295.00 $76,140.00 $64,400.00 Hamel Contracting $439,818.00 $50,000.00 $36,000.00 Delt Builders $561,800.00 $26,200.00 $28,700.00 Abeam Construction $478,000.00 $40,000.00 $20,000.00 JM Builders $498,000.00 $32,000.00 $24,000.00 Avi-Con CA Construction $523,700.00 $53,000.00 $37,000.00 w EXHIBIT "B" FORM OF BID BO`ID EP`DEL CONTRACTING, INC. KNOW ALL ME;T BY TITHESE PRESENTS, that ,ve, the undersigned, NORTH AMERICAN SPECTZITY as Principal, and TNSTTRAN('F (nM122NY as Surety, are hereby and firmly bound unto CITY OF GRAND TERRACE as Owner in the penal SUM Of TEN PERCENT OF GREATER AMOUNT BI for the payment of which, will and truly to be made,we hereby jointly and severally bind ourselves, our heirs, executors, administrator, successors and assigns. Signed thus 24Tx day of FEBRUARY ) 2009. The condition of the above obligation is such that whereas the Principal has submitted to CITY OF GRAND TERRACE certain Bid, attached hereto and hereby made a part hereof to enter into a Contract in writing for the Renovation of Fire etatiQp ?; in the City of Grand Terrace, NOW, THEREFORE, a. If said Bid shall be rejected,or in the alternate, b. If said Bid shall be accepted and the Principal shall execute and deliver a Contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said Contract, and shall in all other respects perform the agreement created by said Bid,then this obligation shall be void, otherwise, the same shall remain in force and effect; it is expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the-penal amount of this obligation as herein stated. The Surety,for value received,hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid; and said Surety does hereby waive notice of any such extension. n_1 FN 'VfTNESS ViIHE P,EOF,the Principal and the Surery have hereunto set their hands and seals,and su;h of them as are co porat'ons .:ar:o caused their corporate seals to be r:.reto affr,.ed and these presents to be si,gned by their proper officers, the day and year first mentioned. PRNCIP.kL: HANIEL COiQT�iz_CTIN G, INC. BY: GRANT JU. E , PRESIDENT i ) X� SURETY: NORTH MEPjCAN SPE ALTY INSURANCE COMPANY BY: SEAL MATTHEW C. GAYNOR, ORNEY—IN—FACT No.5193 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT NIIIIIIIIIIIIIIIIi OPTIONAL SECTION State of California CAPACITY CLAIMED BY SIGNER Though statute does not require the Notary to l ) fill in the data below, doing so may prove SAN DIEGO invaluable to persons relying on the document. County of INDIVIDUAL On 02/24/2009 before me, DEBORAH D. DAVIS, NOTARY PUBLIC []CORPORATE OFFICER(S) Mp,TTHEW C. GAYNOR TITLE(S)personally appeared ❑PARTNER(S) ❑ who proved to me on the basis of satisfactosubsc bed to the within instrry evidence to the prson(s) whose name(s) is/areument and acknowledged ❑ GENERAL to me that he/she/they executed the same in his/her/ ®ATTORNEY-IN-FACT their authorized capacity(ies), and that by his/her/their TRUSTEE(S) signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s) acted, executed the ]GUARDIAN/CONSERVATOR instrument. I r� DEBOAAH D.UAVIS I certify under PENALTY OF PERJURY under the laws of Y� ;OMM.#t737at1 paragraph is NOTARY PUBLIC-CALIFORNIA the State of California that the foregoing P g p SIGNER IS REPRESENTING: SAN DIEGO COUNTY true and correct. My Comm.Exp. APRIL 21,2011 NAME OF PERSON(S)OR ENTITY(IES) — WITNESS my hand and official seal. v - _ Signature of Notary OPTIONAL SECTION THIS CERTIFICATE MUST BE ATTACHED TO TITLE OR TYPE OF DOCUMENT DATE OF DOCUMENT THE DOCUMENT DESCRIBED AT RIGHT: NUMBER OF PAGES Though the data requested here is not required by law, SIGNER(S)OTHER THAN NAMED ABOVE N:'LS SURETY GROUP NORTH ANiERICA:'\I SPECIALTY iNSURANCE COMPANY 1•VA5HI\+GT0N INTERNATIONAL INSLRANCE CO',IPArNY GENER.-kL POWER OF ATTORNEY KNOW ALL LIEN BY THESE PRESENTS,THAT North American Specialty Insurance Company,a corporation daily organized and exisung under laws of the State of Ne,v Hampshire,and having its principal office in the City of Manchester,New Hampshire,and Washington International Insurance Company,a corporation organized and existing under the laws of the State of New Hampshire and having Its principal office in the City of Itasca, Illinois,each does hereby make,,constitute and appoint: JOHN MALONEY,HELEN MALONEY,MARK D IATAROLA, KAREN JEAN HALL.MATTHEW C.GAYNOR and DEBORAH D DAVIS JOINTLY OR SEVERALLY Its true and lawful Attomey(s)-in-Fact,to make,execute,seal and deliver,for and on its behalf and as its act and deed,bonds or other writings obligatory in the nature of a bond on behalf of each of said Companies,as surety,on contracts of suretyship as are or may be required or pennitted by law,regulation,contract or otherwise,provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the amount of: TWENTY-FIVE MILLION($25,000,000 00)DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held on the 244'of March,2000- "RESOLVED,that any two of the Presidents,any Managing Director,any Senior Vice President,any Vice President,any Assistant Vice President, the Secretary or any Assistant Secretary be,and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named in the given Power of Attomey to execute on behalf of the Company bonds,undertakings and all contracts of surety,and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is FURTHER RESOLVED,that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile,and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Company when so affixed and in the future with regard to any bond,undertaking or contract of surety to which it is attached." \�pQ1 ....tr i�� yN1 to "••a''}} l li IUllil/n G •..'Qy Z By v{' ..>�.-.._' by `c`.`�pP.P O,�r S(l 4si SEAL tZ7 Steven P Andesson,President&Chief Executive Officer or washin ton international Insurance Com an 5 2: m_ 6 P Y 3 z.f SEAL z e �Zm 1973�\Pys,:O` &Senior Vice President of North American Specialty Insurance Company O: n„4 IP ��yf�hANPS•.da'�'\�1 aT By �ii ON•AN �� 7 �� oY David NI.Layman,Senior Vice Presidenfor Washington International insurance Company &Vice President ofNmih American Specialty Insurance Company IN WITNESS WHEREOF,North American Specialty Insurance Company and Washington International Insurance Company have caused their official seals to be hereunto affixed,and these presents to be signed by their authorized officers this 1st day of December 2008 North American Specialty Insurance Company Washington International Insurance Company State of Illinois County of Du Page ss• On this Ist day of December 20_2_8 before me,a Notary Public personally appeared Steven P.Anderson ,President and CEO of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and David M.Layman, Senior Vice President of Washington International Insurance Company and Vice President of North American Specialty Insurance Company, personally known to me,who being by me duly swom,acknowledged that they signed the above Power of Attorney as officers of and acknowledged said instrument to be the voluntary act and deed of their respective companies. " OFFICIAL .SKLEN$ lic State of IllinoisDonna D Sklens,Notary Public ssion Fires 1(U06 011 I, James A.Carpenter the duly elected Assistant Secretary of North American Specialty Insurance Company and W.istungtoa International Insurance Company,do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by Said North American Specialty Insurance Company and Washington International Insurance Company,which is still in full force and effect. IN WITNESS WHEREOF,I have set my hand and affixed the seals of the Companies this24THday of FEBRUARY J ,O09 James A.Carpenter,Vice President&Assistant Secretary of Washington Intaoationul Inst,rwme Compmy& North American Specialty Insurance Company 1'J1�111L1 i v City of Grand Terrace Grand Terrace Fire Station Project $620,000 Received August 2007 from County Ori inal Estimate Summary Per July 10, 07 Agenda Report From Community Services Retro fitting and Refurbishing $375,000.00 Grind and Overlay City Center Drive $ 40.000.00 Opticon $ 70,000.00 Photo Voltaic System $ 80,000.00 solar system not done Furniture and Appliances $ 25,000.00 Offsite trailer rentals $ 18,000.00 $608,000.00 Not identified $ 12,000.00 Total $620,000.00 ^.� `�� a •, $ 620,000.00 Project Costs Ex ended to Date FY08 Grind and Overlay City Center Drive $ 45,23'7,20.'lb-J90-724 FY 09 Opticcon $ 52,�4 .00 fQA90=725 4/22/2008 Riverside Comm LLC-Antenna $ 1,556�:26 �-190-723 FY 08 Broeske-architect 37,267,d 1_A='190-723 FY 09 Broeske-architect %$'' 2,017.59 10-190-723 FY 09 Consolidated Reprographics ��C�$�\., 8.64 10-190-723 Project Costs Paid to Date �, 15 ;492.19 $(159,492.19) Pr ' . >s CoW Remaining $ 460,507.81 FY 08-09 Bud et Rerrrai6in > $ 394,738.77 Budget Adjustment Needed FY 2008-09 Budget $470,170.00 FY 09 Broeske-architect $ (22,017.59) FY 09 Consolidated Reprographics $ (468.64) FY 09 Opticon $ (52,945.00) Balance of Budget $394,738.77 Project cost remaining $460,507.81 FY 2008-09 Budget Amendment Needed $ 65,769.04 c%T r RAND TE C Community Services Department Staff Report MEETING DATE: April 14,2009 SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR FISCAL YEARS 2009-10,2010-11,2011-12 DELEGATE AGENCY AGREEMENT NO FUNDING REQUIRED BACKGROUND: Since the establishment of the current CDBG Program format,the City of Grand Terrace has participated with the County of San Bernardino in the implementation of programs within our jurisdiction. Examples of such projects can be seen at the Grand Terrace Senior Center, the Grand Terrace Library, and numerous upgrades in facilities to benefit the handicapped and hearing impaired. Because the City does not qualify as an Entitlement City(requiring a population of 50,000 or greater), Grand Terrace is required to participate under the County of San Bernardino Program. This includes funding from the U.S. Department of Housing and Urban Development(HUD) for both the CDBG Program and the Emergency Shelter Grant(ESG) funds. As a participant in the County program,the City is responsible for identification of funding priorities for the distribution of monies as set by a per capita funding formula. The County assumes all responsibility for overall administration of the programs, including submittal of grant documents with HUD and compliance monitoring. The current Delegate Agency Agreement between the City and the County for implementing Community Development Block Grant (CDBG) funded projects will expire on June 30, 2009. Attached is a new Delegate Agency Agreement that is similar to the existing agreement. Under this new agreement, which will be effective from July 1, 2009, to June 30, 2012, the city will be able to directly implement the CDBG-funded activities. This period coincides with the term of the CDBG Program Cooperation Agreement that was approved on.June 17, 2008 by the Board of Supervisors. COUNCIL AGENDA ITEM NO.3�-r RECOMMENDATION: That the City Council Approve a COOPERATION AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEARS 2009-20012. ATTACHMENT: Delegate Agency Agreement from County ECD. FOR COUNTY USE ONLY X New Vendor Code Dept. Contract Number �*5'NBED Change SIC A Cancel ECD County Department Dept. Orgn. Contractor's License No. Community Development and Housing ECD ECD County Department Contract Representative Telephone Total Contract Amount County of San Bernardino Mitch Slagerman, Director (909)388-0808 $N/A Janette Hoover, CDH Analyst (909)388-0836 F A S Contract Type CONTRACT TRANSMITTAL []Revenue []Encumbered Unencumbered X[]Other: Delegate Agency Agreement If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Contract End Original Amount Amendment Amount Date Date July 1, 2009 June 30,2012 N/A N/A Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB Amount No. SBA ECD ECD 200 2005 00000000 N/A Project Name Estimated Payment Total by Fiscal Year 2009-2012 CDBG City/County FY Amount I/D FY Amount I/D Delegate Agency Agreements N/A N/A Contract Type 2(b) CONTRACTOR City of Grand Terrace Federal ID No.or Social Security No. N/A -ntractor's Representative Mr. Thomas J. Schwab, City Manager Address 22795 Barton Road, Grand Terrace, CA 92313-5207 Phone (909) 824-6621 Nature of Contract: (Briefly describe the general terms of the contract) In Compliance with the requirements of Title I of the Housing and Community Development-Act of 1974' as amended, the County executed Cooperation Agreements with 12 incorporated cities to qualify as an "Urban 'County" through mutual cooperation to undertake or assist in undertaking essential community development and housing activities. This was accomplished on June 17, 2008, when said Agreements were executed for joint participation in the.CDBG program for Fiscal Years 2009 through 2012. Pursuant to Section 15 of the Cooperation Agreements, the Delegate,-Agency Agreements and their attachments are set forth to further implement the provisions of the Cooperation Agreerrientsl'They specify the procedures,sequences,responsibilities and forms to be used to carry out CDBG activities according,to local; state and federal requirements: The Delegate Agency Agreements are specifically subordinate and supplementary.to-and;'c_oncurrent with the Cooperation Agreements�-- The attached Contract consists`of 9 pages, and Attachments,A;'B, C and,D.i�' (Attach this transmittal to all contracts not prepared on the'"Standard Confraci"form.) Approved as to Legal Form (sign in blue ink) Reviewed as to Contract Compliance Presented to BOS for Signature County Counsel Department Head Date Date Date Auditor/Controller-Recorder Use Only ❑Contract Database ❑FAS Input Date Keyed By COMMUNITY DEVELOPMENT BLOCK GRANT CITY-COUNTY DELEGATE AGENCY AGREEMENT For Fiscal Years 2009-10, 2010-11, 2011-12 This Agreement is made and entered into, by and between the County of San Bernardino hereinafter referred to as"COUNTY", and the City of Grand Terrace, a municipal corporation and a political subdivision of the State of California located within the boundaries of San.Bernardino County, hereinafter referred to as "CITY". WITNESSETH WHEREAS, COUNTY has been designated an "Urban County"by the United States Department o, Housing and Urban Development, hereinafter referred to as "HUD", as that term is defined in Title I,of the Housing and Community Development Act of 1974 as amended, hereinafter referred to as "ACT", and accordingly, COUNTY will administer a Community Development Block Grant(CDBG) program (CFDA No. 14.218)that includes the development of a Consolidated Submission of the HUD Housing and Community Development Grant programs, hereinafter referred to as "CONSOLIDATED PLAN", which constitutes COUNTY's application for federal assistance under said ACT; and, WHEREAS, CITY and COUNTY have entered into a "Cooperation Agreement for Community Development Block Grant Funds", as part of COUNTY's CDBG program, covering Fiscal Years 2009-10, 2010-11, and 2011-12, to which this is a subordinate and supplementary agreement per Section 15 (Other Agreements)of said Cooperation Agreement executed by these parties, dated June 17, 2008; and, WHEREAS, COUNTY administers a CDBG program in cooperation with 12 cities, and in the unincorporated areas of San Bernardino County, through County Department of Community Development . and Housing, hereinafter referred to as "CDH"; and, WHEREAS, CITY has the ability to manage and administer CDBG projects; and, WHEREAS,CITY chooses to assume the responsibility of project implementation within its corporate limits in cooperation with COUNTY; and, WHEREAS, both COUNTY and CITY seek to coordinate their efforts to maximize utilization of personnel and resources and increase efficiency and economies of scale in the planning and administration of the program hereinafter set forth. NOW, THEREFORE, it is understood and agreed by and between the parties hereto as follows: 1. PURPOSE This Agreement is made pursuant to the provisions of Article 1, Chapter 5, Division 7, Title I of the Government Code of the State of California (commencing with Section 6500), relating to public agencies. The purpose of this Agreement is to implement the provisions of the Cooperation Agreement in carrying out CDBG activities that have been approved by COUNTY for CITY in accordance with CONSOLIDATED PLAN. The purpose will be accomplished pursuant to the requirements of the ACT, its regulations and other federal, state and county laws and policies in the manner hereinafter set forth. Unless specified otherwise, CDH shall have the authority to represent COUNTY regarding the terms and conditions of this Contract and the administration thereof. A 2. TERM This Agreement shall become effective starting fiscal year 2009-2010 that begins July 1, 2009 and shall continue in full force and effect through fiscal year 2011-2012 that ends on June 30, 2012. COUNTY may grant an extension of up to six months of the effective period of this Agreement for the purpose of completing CITY's projects/activities that are underway and cannot be completed during the term of this Agreement. CITY must request any such extension in writing. Any extension will only be effective if granted in writing by COUNTY. Maintenance and operation and monitoring requirements for facilities developed under the terms of the Agreement shall be in effect and continue in full force as prescribed in Section 9. 3. AUTHORIZATION OF PROJECT/ACTIVITY CITY shall not initiate nor incur expenses for any CDBG funded project or activity covered under the terms of this Agreement prior to receiving written authorization from COUNTY. Written authorization will be accomplished when Attachments A (Request to Initiate Project or Activity)and B (Project or Activity Description) of this Agreement have been completed for a CDBG funded project or activity and signed by CITY and countersigned by CDH. Any such authorized Project or Activity shall hereinafter be referred to as an "AUTHORIZED PROJECT". 4. IMPLEMENTATION OF AUTHORIZED PROJECT CITY agrees to implement AUTHORIZED PROJECTS in the manner prescribed in the Delegate Agency Coordination Procedures (Attachment C), using the forms and language contained in the Delegate Agency Construction Contract Provisions (Attachment D), and agrees to comply with all applicable local county, state and federal regulations associated with the implementation of CDBG projects. CITY may contract for all necessary services to complete AUTHORIZED PROJECTS described on its executed Attachments A and B provided that contracts are submitted to and approved in writing by CDH prior to their execution. CITY Attorney is responsible for assuring and certifying that the AUTHORIZED PROJECT undertaken by CITY's contracting party complies with all applicable regulations and statutes, as amended, listed in Attachment C, Section IV. 5. MODIFICATION OF AUTHORIZED PROJECTS All modifications to AUTHORIZED PROJECT must be pre-approved by COUNTY in order to be considered a part of AUTHORIZED PROJECT and eligible for reimbursement by COUNTY. CITY may request modification(s) to CDBG funding levels authorized by Attachment A or the pertinent Project Description (i.e. Scope of Activity) authorized by Attachment B. Upon receipt of a written request from CITY, and approval by COUNTY, COUNTY will revise Attachments A and B. 6. CONSOLIDATED PLAN AMENDMENT Requests by CITY to add, delete or substantially modify an activity listed in CONSOLIDATED PLAN must be made in writing to COUNTY. Requests to add new activity(ies) must be accompanied by a CDBG project proposal application. Substantial modifications are defined as follows: 1) a net increase of greater than $25,000 for activities with an allocation listed in a published CDBG Action Plan, or as amended, in an amount of $25,000 or less; or 2) a net increase or decrease greater than 100% of the activity allocation if the allocation is over$25,000 as listed in.a published Action Plan,or as amended; or 3)a net increase or decrease in the activity allocation greater than $100,000; or 4)a change in the type of activity; or 5)a change in the location of the activity; 6) a change in.the beneficiaries of the activity. 1Z Requests for additions and substantial modifications will be reviewed by COUNTY for eligibility and compatibility with CONSOLIDATED PLAN. Additions,deletions and substantial modifications must be approved by CITY Council action and supportive documentation for said action must be sent to COUNTY. CITY shall comply with the requirements of and participate in the implementation of the citizen participation portion of CONSOLIDATED PLAN. 7. COUNTY RESPONSIBILITIES COUNTY,through CDH, is empowered to enforce all federal regulations pertaining to CDBG funded projects undertaken by CITY under this Agreement. CITY recognizes that COUNTY, as the formal grantee of the CDBG, has full responsibility and obligations to HUD for undertaking the CDBG program and has full authority in administering and allocating funds. CITY will have no direct responsibilities or obligations to HUD, except as identified, under this Agreement. COUNTY MI provide technical assistance to CITY in a timely and expeditious manner upon written request to the Director of CDH. 8. CONFORMANCE TO COUNTY PROCEDURES Under this Agreement, CITY elects to be responsible for carrying out CDBG projects. However, in implementing said projects, CITY must perform all services and activities in accordance with federal and state statutory requirements and with the policies and procedures established by the Board of Supervisors, and shall comply with the following: A. COMMUNITY DEVELOPMENT ADMINISTRATOR Upon COUNTY and CITY's mutual assent to this Agreement, CITY will designate a "Community Development Administrator" by filling in the name of said person in the space provided below. The Community Development Administrator is the responsible authority for all correspondence with COUNTY,the signatory on AUTHORIZED PROJECT Attachments) and B and shall advise the CITY council, CITY administration and CITY staff, as appropriate regarding the CDBG program. CITY may, by written notification as set forth below, change the Community Development Administrator. CITY's Community Development Administrator for this Agreement is Steve Berry , TITLE: Acting City Manager B. FISCAL CONTACT PERSON -For purposes of this Agreement, CITY shall also designate a fiscal contact person by filling in the space provided below. The fiscal contact person shall be responsible for billing and fiscal procedures regarding the CDBG program and will serve as the primary contact for technical fiscal matters. CITY may, by written notification as set forth below, change the fiscal contact person. CITY Fiscal Contact person for this Agreement is Bernard Simon , TITLE: Finance Director C. CITY shall be responsible for maintaining complete and separate fiscal accounts for CDBG funds which come under its control in such manner as to permit the reports required by COUNTY to be prepared therefrom and to permit the tracing of CDBG funds to their final expenditure. CITY will submit to CDH complete and detailed project descriptions, budgets, and expenses for each project that CITY implements with CDBG funds along with monthly reports of grant expenditures. 9. MAINTENANCE AND OPERATION OF FACILITIES CITY shall provide maintenance and operation for the life of any and all facilities constructed with CDBG funds under this Agreement that are CITY owned or operated,for the life of the facility, not less than 20 years. This Section shall survive the termination of this Agreement. 10. FUNDING LIMITS CDBG funding of AUTHORIZED PROJECTS is limited to the amount allocated by CITY in AUTHORIZED PROJECTS Attachment A. 11. DISBURSEMENT OF FUNDS ( All CDBG funds allocated to CITY'S AUTHORIZED PROJECT(S)shall be received from the federal government by COUNTY under ACT. CDH will disburse the funds to CITY on a cost reimbursement basis. Billing shall be accompanied by all pertinent source documentation to be presented to CDH by CITY on or about the first day of each month, allowing 15 days for payment on the part of CDH. COUNTY shall be entitled to retain from such funds such amount as is calculated as the direct costs (including, but not limited to, salaries, benefits, mileage, actual cost of materials, meals and other authorized expenses allowable under the Travel Code Section 13.0638 County of San Bernardino) incurred by COUNTY in implementing CITY's AUTHORIZED PROJECTS. 12. WITHHOLDING OF FUNDS COUNTY shall retain the right to withhold funds for any programs carried out by CITY, CITY's Contractor, or CITY's subcontractor upon giving written notice to CITY indicating that COUNTY has determined that CITY has not performed its obligations as stated in this Agreement in a satisfactory or timely manner consistent with federal regulations or policy. COUNTY shall notify CITY in writing of - this determination, specifying the objection(s) to CITY's performance. CITY shall then have a maximum of 10 days in which to remedy said deficiencies. Should approval of COUNTY not be obtained within said period, COUNTY shall have full authority to reallocate CITY's CDBG program funding to other eligible activities, which can be implemented or to assume sole responsibility for carrying out any and/or all AUTHORIZED PROJECTS, upon written notice to CITY. Upon such notice, CITY agrees to cease all activity provided hereunder, as specified in said notice. 13. PROGRAM INCOME Program income represents net income directly generated from the use of CDBG funds by CITY as a result of the activity funded under the terms of this Agreement. When such income is generated by an activity only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. CITY shall retain the use of program income by returning program income to COUNTY and requesting project budget increases for activities authorized under this Agreement. Program income shall be returned to COUNTY within 30 days after:a)disposition or sale of real or personal property occurs or; b)cumulative program income reaches increments of$1,000; or c)the end of each fiscal year. CITY shall include the reports required by Section 14, PROGRAM REPORTING AND RETENTION OF RECORDS, all sources and amounts of program income on a monthly and year-to-date basis. Program income returned by COUNTY to CITY will be spent by CITY on only those costs authorized under this Agreement. All provisions of this Agreement shall apply to said use of program income funds. CITY shall account for the receipt and use of program income in such a way that program income is spent on AUTHORIZED PROJECTS before additional CDBG funds are spent. Any program income on-hand when this Agreement expires or is received after such expiration,will be paid to COUNTY. 7 14. PROGRAM REPORTING AND RETENTION OF RECORDS CITY agrees to prepare and submit financial, program progress, and other reports as required by HUD or COUNTY directives. CITY shall maintain such program, property, personnel, financial, statistical and other records, supporting documents, and accounts as are considered necessary by HUD or COUNTY to assure proper accounting for all Contract funds. Said records, documents and accounts are to be retained by CITY for a minimum of five years. The retention period starts from the date the COUNTY submits its annual performance and evaluation report, as prescribed in 24 CFR 91.520, in which the service under the terms of this Contract is reported on for the final time. Said COUNTY submission will follow CITY's final submission to COUNTY of reports identified under this paragraph. Records and accounts subject to litigation or audit must be maintained for five years or until the issue is resolved, whichever is longer. Records that pertain to real estate transactions must be maintained for five years or the number c.. years that there is an outstanding obligation, whichever is longer. The starting date for retention of records on CDBG-purchased equipment begins at the end of the equipment's use, when it is disposed of or transferred. The retention period for records relating to program income begins on the last date of COUNTY fiscal year in which the income is earned. All CITY's records,with the exception of confidential client information, shall be made available to representatives of COUNTY and the appropriate federal agencies. CITY is required to submit data necessary to complete the Annual Grantee Performance Report in accordance with HUD regulations in the format and at the time designated by the CDH Director or his designee. 15. MONITORING CDH Director or his designee will conduct periodic monitoring of CITY administration of AUTHORIZED PROJECTS. Monitoring will focus on the extent to which the CONSOLIDATED PLAN has been implemented and measurable goals achieved, effectiveness of project management, and impact of AUTHORIZED PROJECTS. Authorized representatives of COUNTY and HUD shall hav the right of access to all activities and facilities operated by CITY under this Agreement. Facilitie. include all files, records, and other documents.related to the performance of this Agreement. CITY will permit on-site inspection by COUNTY, and HUD representatives, and insure that its employees furnish such information, as in the judgment of COUNTY and HUD representatives, may be relevant to a question of compliance with contractual conditions and HUD directives, or the effectiveness, legality, and achievements of the program. 16. ACCOUNTING CITY must establish and maintain, on a current basis, an adequate accrual accounting system in accordance with generally accepted accounting principles and standards. 17. AUDITS CITY is required to arrange for an independent financial and compliance audit annually for each fiscal year during which federal funds are received under this Agreement as required by Circular A-128 pursuant to the Single Audit Act of 1984, Public Law 98-502. The results of the single audit must be submitted to COUNTY within 30 days of completion. Within 30 days of the submittal of said audit report, CITY shall provide a written response to all conditions or findings reported in said audit report. The response must examine each condition or finding and explain a proposed resolution, including a schedule for correcting any deficiency. All condition or finding correction actions shall take place within six months after CDH's receipt of the audit report. An audit may also be conducted by federal, state or local funding source agencies as part of the COUNTY's audit responsibilities. COUNTY and its authorized representatives shall, at all times, have access for the purpose of audit or inspection to any and all books, documents, papers, records, property, and premises of CITY. CITY's staff will cooperate fully with authorized auditors when they conduct audits and examinations of CITY's program. If indications of misappropriation or misapplication of the funds of this Agreement, cause COUNTY to require a special audit,the cost of the audit will be encumbered and deducted from funds allocated to CITY's CDBG AIJTHOR17Fn PRr).iFr.Tc that the special audit was not warranted, the amount encumbered will be restored to said CDBG AUTHORIZED PROJECT allocations. Should the special audit confirm misappropriation or misapplication of funds, CITY shall reimburse COUNTY the amount of misappropriation or misapplication from non-CDBG funding sources. 18. REVERSION OF ASSETS Upon Agreement termination, CITY shall transfer to COUNTY all CDBG funds on-hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. All real property acquired or improved in whole or in part with CDBG funds in excess of$25,000 under this Contract must continue in the use that provides the service benefits and national objectives,for which it was funded until five years after expiration of this Contract as set forth in 24 CFR 570.503,or such longer period of time as determined by COUNTY;or it must be disposed of in a manner resulting in a reimbursement to COUNTY in the amount of the current fair market value of the property, as determined by COUNTY, less any portion thereof attributable to expenditures of non-CDBG funds for the acquisition of,or improvement to the property. This Section 18 shall survive the termination of this Contract. 19. TERMINATION AND TERMINATION COSTS This Agreement may be terminated in whole or in part at any time by either party upon giving 30 days notice in writing to the other party. An agreement must be reached by both parties as to conditions for termination in compliance with the provisions of federal regulations at 24 CFR Part 85.44,Termination for Convenience. CDH is hereby empowered to give said notice subject to ratification by the COUNTY Board of Supervisors. COUNTY may immediately terminate this Agreement upon the termination, suspension, discontinuation or substantial reduction in HUD CDBG funding for the Agreement activity or if for any reason the timely completion of the work under this Agreement is rendered improbable, infeasible or impossible. If CITY materially fails to comply with any term of this Agreement,COUNTY may take one or more of the actions provided under the federal regulation at 24 CFR Part 85.43, Enforcement, which includes temporarily withholding cash, disallowing non-compliant costs, wholly or partly terminating the award, withholding future awards, and other remedies that are legally available. In such an event, CITY shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Agreement that have been previously reimbursed, to the date of said termination to the extent that CDBG funds are available from HUD. 20. PROJECT ACKNOWLEDGMENT Should CITY determine that the funding sources or the names of responsible public officials be displayed on a completed building or significant project,such identification should be acknowledged on a plaque, permanently mounted in an appropriate location, made of bronze or other appropriate material,acknowledging the funding source as the Department of Housing and Urban Development, San Bernardino County Community Development Block Grant. The current Board of Supervisors and the members of the CITY Council shall also be identified. When multiple funding sources are utilized to construct a project, all funding sources shall be identified. The listing order of multiple funding sources identified on the plaque shall be the largest dollar amount first, the second largest dollar amount second, etc. 21. CONTRACT COMPLIANCE CITY will take all necessary affirmative steps to assure that minority firms, women's business enterprises,and Labor Surplus Area Firms(a firm located in an area of high unemployment)are used when possible in compliance with provisions of Title 24 code of federal regulations Part 85.36(e). CITY shall comply with Executive Orders 111246, as amended by Executive Orders 11375, 11478, 12086, and 12107, (Equal Employment Opportunity), Executive Orders 11625, 12138, 12432, 12250, and Executive Order 13279 (Equal Protection of the Laws for Faith-Based and Community Organizations), Title VII of the Civil Rights Act of 1964, the California Fair Housing and Employment Act,and other applicable federal,state and COUNTY laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted. CITY shall make every effort to ensure that all projects funded wholly or in part by CDBG program funds shall provide equal employment and career advancement opportunities for minorities and women. In addition, CITY shall make every effort to employ residents of the area and shall keep a report of CITY staff positions that have been funded directly by, or as a result of this program. 22. DISCRIMINATION No person shall, on the grounds of race, sex, creed, color, religion, or national origin, be excluded from participating in, be refused the benefits of, or otherwise be subjected to discrimination in any activities, programs, or employment by CITY. 23. STANDARDS OF CONDUCT Pursuant to Office of Management and Budget Circular A-110 Attachment O and 24 CFR 570.611, Conflict of Interest, and 24 CFR Part 85.36, Procurement, CITY shall maintain a written code or standards of conduct that shall govern the performance of their officers, employees or agents engaged in the award and administration of contracts supported by federal funds. No employee, officer or agent of the CITY shall participate in selection, award, or administration of a contract supported by federal funds if a conflict of interest,real or apparent,would be involved. Such a conflict would arise when: a. The employee, officer or agent; b. Any member of his immediate family; C. His or her partner; or d. An organization,which employs,or is about to employ, any of the above, has financial or other interest in the firm selected for award. CITY officers, employees or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to sub-Agreements. CITY may set minimum rules where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value. To the extent permitted by state or local law or regulations, such standards of conduct shall provide for penalties, sanctions, or other disciplinary actions for violations of such standards by CITY's officers, employees, or agents, or by contractors or their agents., 24. FORMER COUNTY OFFICIALS CITY agrees to provide or has already provided information on former COUNTY Administrative Officials (as defined below) who are employed by or represent CITY. The information required includes a list of former COUNTY Administrative Officials,who terminated County employment within the last five years and are now officers, principals, partners, associates, or members of the business. The information also includes the employment with or representation of CITY. For purposes of this provision, "COUNTY Administrative Official" is defined as a member of the Board of Supervisors or such Officer's staff, COUNTY Administrative Officer or member of such Officer's staff, COUNTY Department or Group Head, Assistant Department or Group Head, or any employee in the Exempt Group, Management Unit or Safety Management Unit. 25. RELIGIOUS PROSELYTIZING OR POLITICAL ACTIVITIES CITY agrees that it will not perform or permit any religious proselytizing or political activities in connection with the, performance of this Agreement. Funds under this Agreement will be used exclusively for performance of the work required under this Agreement and no funds made available under this Agreement shall be used to promote any religious or political activities. 26. INDEMNIFICATION CITY agrees to indemnify, defend (with counsel reasonably approved by COUNTY) and hold harmless COUNTY and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this Contract from and cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by COUNTY on account of any claim therefore, except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. CITY shall indemnify, defend and hold harmless COUNTY and its respective authorized officers, employees,agents and volunteers from any liability,claims,losses,demands,and actions incurred by COUNTY as a result of the determination by HUD or its successor that activities under taken by each of CITY under the program(s)fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and disbursed to CITY under this Contract were improperly expended. This Section 26 shall survive the termination of this Contract. 27. SELF-INSURANCE The CITY and the COUNTY are authorized self-insured public entities for purposes of general liability, automobile liability, professional liability and workers'compensation. CITY and COUNTY warrant that through their respective programs of self-insurance, they have adequate coverage or resources to protect against any liabilities arising out of their performance regarding the terms and conditions of this agreement. (continued on next page) /// /// 11 28. AMENDMENTS: VARIATIONS This writing,with attachments, embodies the whole of this Agreement of the parties hereto. There are no oral agreements-contained herein. Except as herein provided,additions or variations of the terms of this Agreement shall not be valid unless made in the form of a written amendment to this Agreement formally approved and executed by both parties. IN WITNESS WHEREOF,the parties have caused this Agreement to be executed as of the day and year first written above. COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE By: By: GARY C. OVITT, Chairman MARYETTA FERRY, Mayor Board of Supervisors Dated: APPROVED AS TO FORM. THE TERMS ATTEST: AND PROVISIONS OF THIS AGREEMENT ARE FULLY AUTHORIZED UNDER STATE By: AND LOCAL LAW AND THIS AGREEMENT BRENDA MESA, City Clerk PROVIDES FULL LEGAL AUTHORITY FOR COUNTY TO UNDERTAKE OR ASSIST IN UNDERTAKING ESSENTIAL Dated: COMMUNITY DEVELOPMENT AND HOUSING ASSISTANCE ACTIVITIES, SPECIFICALLY URBAN RENEWAL AND PUBLICLY ASSISTED HOUSING. By: APPROVED AS TO FORM MICHELLE D. BLAKEMORE for CDH Principal Assistant County Counsel By: SIGNED AND CERTIFIED THAT A COPY OF JOHN R. HARPER, City Attorney THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Dated: DENA SMITH Clerk of the Board of Supervisors of the County of San Bernardino By: COMMUNITY EMERGENCY RESPONSE TEAM MINUTES JAN UARY 6, 2009 MEMBERS PRESENT: Randy Halseth, Jeff Allen, Debra Hurst, Ingrid Clark, Phil Spisak, Glenn Nichols, Adele Urrea, Bernie Urrea, Joe Ramos, Helen Ramos, Lewis Neeb, Peggy Witt, Jim Stamm, Barbara Smeltzer, Mil Herman, Matt Wirz, Sandra Luckman, Vic Pfennighausen, Oscar Santana, Steve Berry. MEMBERS ABSENT: Larry Boutcher, Lee Ann Garcia, Margie Miller, Mike Mullins, Barrie Owens, Bernard Ojeda, Susan Taylor, Joanne Thoring, Jim Vert, Terri Robb, Shannon Bryant, James Monroe. GUEST PRESENT: Nick Calero, Field Representative to Neil Derry - Supervisor, Third District. Meeting was called to order at 7:03pm by Randy Halseth. Flag salute was given. Introduction of guest. Nick Calero - Introduced himself as representative of Neil Derry. Also, a CERT trained member from San Diego. He currently resides in San Bernardino County. Approval of Agenda by members present. Approval of Minutes for December 7, 2008 by members present. Treasurers report: Combined balance of $2,663.25. Donated balance of $2,152.46. City balance $510.79. Not yet posted $1,500.00 donated money from Grand Terrace Foundation. Training - Fire suppression training scheduled for Tuesday, January 20, 2009 at 6:00pm. Grand Terrace Fire Station. COUNCIL AGENDA ITEM NO.C-;In, 1 Fundraising report: Working on presentation to Grand Terrace Organizations for donated money. Old Business: The live fire drill is scheduled for 1/20/09. Members are encouraged to attend. New CERT classes in Loma Linda is full. Grand Terrace is working on scheduling a class for March/April 2009. MURS radios were distributed to a limited amount of members. Randy Halseth, Jeff Allen, Debra Hurst, Lew Neeb, Jim Stamm, Bernardo Urrea. A donation of $1,500.00 from Grand Terrace Foundation was acknowledged by the members present. New Business: There was a discussion about the AM radio station that Grand Terrace is in the process of obtaining. This station will be a very good addition to the City of Grand Terrace. This will be very informative in the case of an emergency. A motion was made that up to $1,500.00 of CERT money will go towards the purchase of the AM radio station by Jeff Allen and second by Jim Stamm. Motion was passed by members present. There will be an earthquake disaster scenario in April with the City. CERT members will create the scenario and participate. Member reports: Several members are requesting a "Notice of Meeting". Debra will contact city and arrange for cards and/or emails to members. Some members want a list of items that should be in their CERT backpack. List will be created and distributed to members. There being no other business to discuss, meeting was adjourned at 7:30pm. Secretary, Debra Hurst NEXT MEETING FEBRUARY 3, 2009 7:00 PM CITY HALL COMMUNITY EMERGENCY RESPONSE TEAM MINUTES F E B RUARY 3, 2009 -,MEMBERS PRESENT Phil Spisak, bernie Urrea, Adele Urrea, Ingrid Clark, Glenn Nichols, Mil Herman, Jim Monroe, Nick Calero, Peggy Witt, Susan Taylor, Barbara Smeltzer, Jim Stamm, Terrilee Robb, Lew Neeb, Matt Wirz, Vic Pfennighausen, Debra Hurst, Jeff Allen, Randy Halseth, Oscar Santana, Joe Ramos, Helen Ramos, Sandra Luckman. MEMBERS ABSENT Shannon Bryant, Barrie Owens, Bernard Ojeda, Jim Vert, Joanne Thoring, Steve Berry, Lee Ann Garcia, Larry Boutcher, Margie Miller, Cliff Homan, Dragos Barbu. GUESTS PRESENT John Salvate - San Bernardino County Fire Department, Don Hough - Riverside-Highland Water Department. eeting was called to order at 7:00 pm by Randy Halseth. Flag salute was given. Introduction of guests John Salvate and Don Hough. Approval of Agenda by members present. Approval of Minutes for January 6, 2009 by members present. Treasurers report: Ending combined balance as of 01/26/09 is $5,728.75 as reported by Oscar Santana. Training - Fire suppression training was held on January 20, 2009 at the Grand Terrace Fire Department. Don Hough - The Emergency Response Program Overview for Riverside- Highland Water Department was discussed. Some of the items listed was: 1. San Bernardino County designated Triage and Medical Evacuation Centers located at Terrace Hills Middle School and Terrace View Elementary School. 2. American Red Cross Housing Evacuation Center located at Grand Terrace Elementary School. 3. All employees are to respond. 4. Each employee has responsibilities for checking the water system and notify various organizations. Emergency Equipment: 1. Two 300 gallon Emergency Water Tanks that can be transported to sites. 2. Portable Generator for larger Deep Wells. 3. Portable Generator for small Booster Stations. 4. Fixed Generator at Corporate Office. 5. Emergency Response Vehicle. 6. Automatic Shut off Valve at on Reservoir to maintain water in system. Direct Contact with the City of Grand Terrace: 1. General Manager is to establish community with GT EOC via two way radio or telephone. 2. Distribution Superintendent is to stop at the GT EOC to verify communication. 3. Office manager is to coordinate communication with employees, public agencies & GT EOC. Battalion Chief John Salvate - County of San Bernardino Fire Department Gave demonstration on proper way to turn off gas meter. Gave out handout "Putting down roots in earthquake country". Seven Steps to be prepared at home and work for an Earthquake. 1. Identify potential hazards in your home and begin to fix them. 2. Create a disaster-preparedness plan. 3. Prepare disaster supplies kits. 4. Identify your building's potential weaknesses and begin to fix them. S. Protect yourself during earthquake shaking -DROP, COVER AND HOLD ON. 6. After the earthquake, check for injuries and damage. 7. When safe, continue to follow your disaster-preparedness plan. Old Business: We have received a donation from Grand Terrace Foundation in the amount of $1,500.00. This money will used to assist in the radio station for Grand Terrace. This radio station will assist in case of an emergency in being able to reach the citizens of Grand Terrace to inform them of where they need to go for assistance. New Business: The distribution of MURS radios have been done with the check in on Mondays at 7:30 pm. A distribution of phone lists have been done to the members of CERT. The new CERT classes will on Monday's and Thursday's, 6:30pm to 9:30 pm during the month of March. The first class will be on Monday, March 2. Classes will be held at the Azure Hills Church Fellowship Hall. We will have a training soon on "How to set up the tripod" for the emergency lights. Time and location TBD. Randy stated that we need to allot $500.00 for the purchase of fire extinguishers. Bernie Urrea made a `notion to approve the purchase. Jim Stamm seconded motion. Approved by members present. On Wednesday, April 22, 2009 the City of Grand Terrace will be activating the EOC for a simulated earthquake. Several members signed up to create the scenario. Jim Monroe, Bernie Urrea, Jeff Allen, Phil Spisak, Sue Taylor, Terri Robb, Barbara Smeltzer, Helen Ramos, Jim Stamm, Ingrid Clark, Randy Halseth and Debra Hurst volunteered to help and create the different scenarios. Meeting will be in a couple of weeks. On Sunday, March 15, 2009 Grand Terrace will have the "Walk up Blue Mountain" will need CERT members to assist. Will get list at the March 3, 2009 ieeting. There being no other business to discuss, meeting was adjourned. Secretary, Debra Hurst NEXT MEETING MARCH 3, 2009 7:00 PM CITY HALL RECEIVED Historical & Culturall Activities Committee APR 0 ` 2009 Minutes for March 2, 2009 CITY OF GRAND TERRACE CITY CLERK'S DEPARTMENT The meeting was called to order at 7: 05 p.m. by Chairman Pauline Grant. Those present were Pauline Grant, Shelly Rosenkild, Masako Gifford, Gloria Ybarra, Ann Petta,City Clerk Brenda Mesa and Frances Carter. Secretary's Report: The minutes for February 2, 2009 were read. J ' The committee would like to clarify that Shelly and not Ann made mention of the lettering machine. In addition, the banners will be used for both the Art Show and the Country Fair. After clarification, Frances moved that the minutes be accepted as corrected, Ann seconded. Motion carried. Treasurer's Report: Report deferred to a later date. The Petty Cash balance stands at approximately $53.00. After discussion, the committee made the decision to leave the budget balance the same at $1,200.00 for the next fiscal year. Historical Report: Regarding the photos discussed in the minutes for January 5, 2009, Frances will contact Margie Miller of the "Grand Terrace City News" newspaper requesting photo copies of the demolition project in Grand Terrace on the corner of Barton Road and Mt. Vernon Avenue. Also, regarding the "8th Grade Booklet of Terrace Union School" discussed in the minutes of February 2, 2009, Frances reported that the publication date of the booklet was 1959. Old Business: 25th Annual Art Show, Sunday, May 3, 2009 Ann advised that we currently have 4 applications and that we need approx- imately 40 applications for the Art Show. The application for the Show is now being featured in the local "Blue Mountain Outlook" newspaper. Shelly has also sent in the application to the "Grand Terrace City News" newspaper for publication. Posters: Shelly will have the poster ready for the next committee meeting Frances and Gloria will distribute the posters at the appropriate time. Brenda added that the cable ad is now being shown on cable. Artist's Questionaire Card: The artists will fill out the cards and then bring the card (s) along with their exhibit(s). COUNCIL AGENDA ITEM NO.,81 n G , Banners for the Art Show/Country Fair: After discussion, it was decided that Shelly will inquire on the most economical way to purchase the banners and report on the information gathered at the next committee meeting. The meeting was adjourned at 7:30 p.m. The next committee meeting is scheduled for April 6, 2009. Respectfully Submitted, Gloria Ybar Secretary .,tu CITY OF GRAND TERRACE RECEIVED EMERGENCY OPERATIONS COMMITTEE Regular Meeting APR ll)�9 MINUTES CITY OF GRAND TERRACE March 3, 2009 CITY CLERK'S nrrpa;DITMFNT The Grand Terrace Emergency Operations Committee met at the regular time at the Community Room at City Hall instead of the Emergency Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by Chairperson, Vic Pfennighausen at 6:01 p.m. Agendas were distributed. MEMBERS PRESENT—Vic Pfennighausen, Randy Halseth, Debra Hurst, JoAnn Johnson, Glenn Nichols, Susan Taylor and Hanni Bennett. MEMBERS ABSENT—Jim Vert, Lew Neeb and Oscar Santana. CITY STAFF—Matt Wirz GUESTS PRESENT/INTRODUCTIONS—Jeff Allen and Lynette Sandiford from CERT. CORRESPONDANCE/COMMUNICATIONS a. New, revised membership roster was distributed. There were some corrections which will go to Matt who will produce corrected version. APPROVAL OF AGENDA with motion by Debra Hurst and second by Randy Halseth. APPROVAL OF MINUTES OF FEBRUARY 3, 2009 with motion by Glenn Nichols and second by Susan Taylor. LIAISON REPORT by Matt Wirz. a. Matt reported that he has been talking with Bill Baker, Information Specialist, regarding our AM Radio station and is thinking of using 1610 Frequency. Need to contact others and clarify the choice.. b. Some think there may be a better frequency. But 1620, 1640 and 1690 have not been really good. Will continue to monitor 1610. C. Pomona has 1600 and sometimes causes some problems on 1610 but will continue to work on the problem. d. Prior to this meeting several members of EOC and CERT met to go through the Oftice- dn-a-Box containers making sure that all contents were still contained in each box in preparation for the Activation/Exercise which will be held on April 22nd. e. CERT is preparing the scenarios and will have at least 10. Still not detennined just who from the city staff will be participating. Steve will assign them soon. f. Discussion on the signs coming up Barton Road heading west. They are catchy but there has been some negative comments primarily regarding the placement of the signs. It was suggested that the city might want to have a contest for changing the signs. g. S5.00 Grand Terrace bucks will be coming out shortly. There is a process that will g determine which addresses they will be mailed to. COUNCIL AGENDA ITEM NO. C--- h. Walk Up Blue Mountain coming up on March 151h from 8 to 12. Would like 10 MURS radios. Will have 2 stations on the way up. i. Vic stressed the need to have all the radios conditioned and fully charged. Will have one base station for use on that day. j. There was considerable discussion on an invitation from the Korean Adventist Church which will have a meeting this Saturday from 1:30 to 3:30. Jeff Allen said that he would be willing to attend the meeting and will get with Matt to make arrangements. EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. Vic indicated that he is usually at the EOC Monday afternoons from 1 to 3. Any member or guest is invited to come and help with the many tasks to be done. b. He has been running the,CERT MURS radio net on Monday evenings at 7:30 and is picking up a few members. Also, Monday mornings at 10 o'clock is the EOC MURS radio net which includes the Fire Station, Child Care, Senior Center, EOC and City Hall. c. Working on installing an antenna and also a 12 volt battery in the CERT Trailer. d. Report again that work on the Directory or the Satellite Phone is in the works and that we would not use the memory since it becomes too complicated. UNFINISHED BUSINESS a. Working on the Travelers Radio. NEW BUSINESS a. Randy reports that there are many things going on with CERT and that they would very much like to build the membership up to 100 by the end of the year. b. Working on the Activation/Exercise for April 22nd. c: Training class is going well and the Azure Hills Church has a very nice facility and they have been very helpful. d. Grand Terrace Days Festival and Parade will not happen this year. In its place will be a Health and Safety Fair. The event will be held on June 131h from 9 to 12. e. Much more discussion on the need for a new Chair Person. Jeff indicated that he had considerable conflict but would think further and in the mean time would be willing to work with Vic to become more familiar with the Emergency Operations Center. f. Vic thanked Randy, Jeff and Debra for doing such a commendable training session for CERT at the Azure Hills Church. TRAINING/SPEAKERS A URNMENT t 6:46 p-.M. � 9G JoAnn Johnso , Secretary /NEXT MEETING WILL BE TUESDAY APRIL 7, 2009 AT 6 P.M. ET Community Services Department Staff Report MEETING DATE: APRIL 14,2009 CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: REVIEW THE UPDATED REPORTS FROM THE CITY'S TRAFFIC ENGINEER AND THE NEW REPORTS FROM THE SAN BERNARDINO COUNTY SHERIFF ON SPEED CONTROLS FOR PALM AVENUE ()FUNDING REQUIRED BACKGROUND City Staff and Council have received several complaints about excessive speed on Palm Avenue between Honey Hills Drive and Barton Road. Staff initially requested a detailed Traffic Controls Analysis from Craig Neustadter,the r� City's Traffic Engineer that was presented to Council at the 2-24-09 meeting. There was discussion from Council at the 2-24-09 meeting on(1) questioning the need for any stop sign(s) on Palm Avenue and(2) maybe having two sets of stop signs or just one set of stop signs on Palm Avenue. Staff was then directed to work with the Traffic Engineer on further studies (see attached) and with the Sheriff Department on researching past collision history and speeding data (see attached). RECOMMENDATION: Staff is recommending: (1) No installation of any stop signs on Palm (2) Review the vegetation trimming recommendations from both the Sheriff and the Traffic Engineer and utilize City Staff to complete the work. Property owners would be notified of any work on city-owned right-of-ways. COUNCIL AGENDA ITEM NO. /� Iv I �Iwr r II�C Ivl�lvly �N cam`;'err... SAN BERNARDINO DATE 030509 PHONE 387-3545 FROM SHANNON KOVICH, DEPUTY MAIL CODE CENTRAL PATROL TO HECTOR GOMEZ, SERGEANT CENTRAL STATION SUBJECT PALM AVE TRAFFIC REPORT, CITY OF GRAND TERRACE This memorandum is per your request for a traffic report on Palm Ave in the City of Grand Terrace. AREA DESCRIPTION: Palm Ave is a two laned, city maintained roadway, running east and west. (Figure 1) The roadway extends from Honey Hill Dr on the east to Barton Rd on the west. There are no center lane street markings on the roadway and it is well posted as 35 mph. There are also numerous "35" mph roadway markings painted in the respective lanes of travel. Palm Ave has a 9 %to 11% slope with the highest point being at the intersection of Honey Hill Dr and Palm Ave. (Figure 2) It has a total length of approximately 5 tenths of a mile. The roadway connects with Honey Hill Dr, Paradise St, Observation Dr, Dos Rios Ave, Preston St, Palm Ct and Country Club Ln. Palm Ave is mostly a residential access street. The roadway does provide access to a water tank (Figure 3) and secondary access to Grand Terrace City Hall. (Figure 4) It allows for safe pedestrian traffic on sidewalks in both directions, for the full length of the street. There are no public transportation stops or designated school bus stops. TRAFFIC COLLISION HISTORY The San Bernardino County Sheriffs Crime Analysis Unit showed no records of traffic collisions on Palm Ave between Honey Hill Dr and Barton Rd for the period 060108 to present. OBSERVATION: There is no posted speed limit sign for westbound traffic on Palm Ave between Preston St and Barton Rd. Vegetation on the southeast corner of Dos Rios Ave and Palm Ave requires trimming, to allow traffic stopped at the intersection(heading North).to observe westbound Palm traffic. (Figure 5) Vegetation at the southeast corner of Country Club Ln and Palm Ave requires removal or significant trimming to allow traffic on Country Club heading north to observe cross traffic traveling westbound on Palm Ave. (Figure 6) OPINION: It is my opinion that a stop sign is not necessary to safely control vehicular traffic on Palm Ave between Honey Hills Dr and Barton Rd. It is also my opinion that speed is not a current issue on this roadway. (see attachments) Traffic enforcement and landscaping will provide sufficient means in preventing traffic accidents on Palm Ave. Two citations were written on Palm Ave between Feb 26 and Mar 4, 2009. One for violation of the posted speed and the other for failure to stop at a stop sign. Several locations were identified above as areas needing trimming to allow for sufficient visual clearance for vehicles entering Palm Ave from side streets. Fi ure I h�. >a r S+ �.«.-_ _ S¢ t,��! }i4��!{'�,y�Y'f' *i' t•*'rii .s" y , ✓ �P. - r �' ,.: 7 a�},r�'YbY�'� �'� �^ �vr r y y,C''<T 1� }�.... '+ r ..r•' tr fr�M��,�„ �- � .r e �' 'y`�h`t�- r•. �t'Fs,z,'w'�y � � x-""7'3�"' r r� , ��' `4y Ex • ••fir a;4"',i ;.^, ! ! of .-�t � � � *,f'•$�r s rT , Am -a •� � �= tf •,4x:. !•�� . .t{.t:.' kfE.l�`�*'/�+�"••.a"'^'�+tr*.�n., 5'"y;rM 'z* uf`-i�Y' tYLR .x,.o. S1 -,A ads r1 .Il .it 1 C[viC '`i S _ a , �'i�•+ [� _ 'Ca.. ""ter s:s"��-- AM I ��•f Lai ��+S�� `,�. "rtf'+L`. �.�t ``•"'„I�4bM•. �\,j_F•`L4 ns"_'3•r jy-��'=Yf , •np_f IX.0 C GIs.'-n'\t''t •i Figure • 71,1 77 � •a!..�11 3, ,,`Y;.�,: j'`��'� r+ .v t+ f c yi� ��qqrrt,,[[ � `.5 n S v �r i" ��u �" t. ,e. L,•4.,y�, - s�•�" YI'eT,•.H�K4�.� n. � .ti�Ln+AP:^_ � A��,+ �'Y f i.� 1+�... POSITION: TRAFFIC INCIDENT LOG NAME: S. KOVICH DR#: WED INC. NAME:PALM SURVEY DATE: 02/25/ 2009 PG# 1 TIME ACTIVITY 1034 24 AT 1405 FT, WB PALM, FROM SIDE ST TO SIDE ST 1036 37 AT 901 FT, EB PALM, FROM BARTON TO SIDE ST 1037 20 AT 735 FT, EB PALM, FROM BARTON TO SIDE ST 1038 128 AT 715 FT, WB PALM, FROM SIDE ST TO SIDE ST 1040 135 AT 257 FT, WB PALM, FROM SIDE ST TO BARTON ST 1041 31 AT 864 FT, EB PALM, FROM BARTON ST TO SIDE ST 1041 32 AT 201 FT, WB PALM, FROM SIDE ST TO SIDE ST 1042 32 AT 314 FT, EB PALM, FROM BARTON TO SIDE ST 1042 29 AT 477 FT, EB PALM, FROM BARTON TO SIDE ST 1045 37 AT 2425 FT, EB PALM, FROM SIDE TO SIDE 1045 38 AT 389 FT, WB PALM, FROM SIDE TO BARTON 1046 30 AT 227 FT, WB PALM, CITY TO BARTON 1047 33 AT 642 FT, EB PALM, BARTON TO CITY 1047 26 AT 302 FT, WB PALM, SIDE TO BARTON 1049 28 AT 875 FT, WB PALM, SIDE TO BARTON 1050 37 AT 936 FT, WB PALM, SIDE TO BARTON 1051 29 AT 1187 FT, EB PALM, SIDE TO SIDE 1051 36 AT 260 FT, WB PALM, SIDE/BARTON 1052 35 AT 91 FT, WB PALM, SIDE TO BARTON 1052 27 AT 243 FT, WB PALM, SIDE/BARTON 1055 32 AT 710 FT, EB PALM, BARTON TO SIDE 1055 15 AT 301 FT, EB PALM, B TO S 1055 29 AT 346 FT, WB PALM, C TO B 1058 33 AT 433 FT, WB PALM, S TO B 1058 36 AT 408 FT, WB, S TO B 1102 23 AT 737 FT, EB, B TO S 1102 27 AT 538 FT X3, EB, B TO S X2, B TO C 1105 36 AT 176 FT, WB, S TO B 1105 34 AT 424 FT, WB, S TO B 1106 29 AT 552 FT, WB, S TO B 1106 37 AT 1100 FT, WB, S TO B 1109 42 AT 408 FT, WB, S TO B 1112 28 AT 1201 FT, EB, B TO S 1113 26 AT 1184 FT, EB, S TO S 1113 20 AT 1409 FT, WB, S TO S 1114 33 AT 713 FT, WB, S TO B 1114 30 AT 818 FT, EB, B TO S 1115 33 AT 305 FT, EB, B TO S 1115 41 AT 188 FT WB, S TO B 1115 24 AT 1023 FT, EB, S/S 1116 36 AT 230 FT, WB, S/B 1116 30 AT 516 FT,EB, B/S 1119 29 AT 646 FT X2, EB, B/C SAR FORM 006B REV 11-98 POSITION: TRAFFIC INCIDENT LOG NAME: S. KOVICH DR#: WED INC. NAME:PALM SURVEY DATE: 02/25/2009 PG# 2 TIME ACTIVITY 1120 29 AT 670 FT, EB, B/S 1122 20 AT 383 FT, WB, S/S 1122 33 AT 245 FT, WB,S/B 1123 37 AT 750 FT,E B,B/S, X3 1123 32 AT 745 FT, EB, B/S 1127 38 AT 123 FT, WB, S/B 1128 37 AT 399 FT, WB, S/S 1129 28 AT 1506 FT, WB, S/S 1129 30 AT 879 FT, EB, B/S X4 PARKED ON S/S CURB, 77'3" E/O POLE 72207E WB TRAFFIC ONLY MONITORED 1452 32 AT 706,WB,S/B 1456 33 AT 750,WB,S/B SAR FORM 006E REV 11-98 POSITION: TRAFFIC INCIDENT LOG NAME: S. KOVICH DR#: THU INC. NAME:PALM SURVEY DATE: 02/26/2009 PG# 1 TIME ACTIVITY 0621 31 AT 213, WB, S/B 0621 31 AT 198, WB,S/B 0622 32 AT 503,EB,B/S 0622 28 AT 457, WB, S/B 0623 20 AT 866, WB, S/B, SCHOOL BUS l 0624 33 AT 645, EB, BB/S 0626 33 AT 518, WB, S/B 0626 35 AT 378, WB, S/B X2 0628 31 AT 968, WB, S/B 0630 32 AT 680, EB, B/S 0631 36 AT 392,WB,S/B 0632 44 AT 428, WB,S/B 0633 36 AT 389,WB, S/B 0634 36 AT 676,WB,S/B 0634 32 AT 577, EB, B/S 0636 35 AT 644, WB, S/B 0637 38 AT 380, WB, S/B 0642 SPEED SIGN BETWEEN HONEY HILL AND PARADISE, 35 MPH, POSTED ON NS OF STREET 0643 SPEED SIGN BETWEEN PARADISE AND PRESTON, 35 MPH, CLEARLY POSTED, NS OF ST 0644 NO POSTED SPEED LIMIT BETWEEN PRESTON AND BARTON FOR WB TRAFFIC PARKED ON S/S CURB, 77'3" E/O POLE 72207E 1225 33 AT 296,WB,S/B 1226 34 AT 9699, EB,B/S 1226 35 AT 880, EB,B/S 1227 22 AT 242, EB, B/S X2 1228 29 AT 166, WB, C/B 1234 37 AT 303,EB,B/S 1237 36 AT 1007, EB,B/S X2 1237 30 AT 1026, EB, B/S 1239 38 AT 541, WB, S/B 1240 32 AT 1001, EB, B/S 1240 40 AT 996, WB, S/B 1243 32 AT 1136, EB, B/S 1246 38 AT 564, WB, S/B 1247 31 AT 1971, EB, S/S 1249 41 AT 418, WB, S/B 1249 34 AT 1100, EB, S/S 1250 31 AT 645, WB, S/B 1252 21 AT 509, WB, S/S 1254 46 AT 567,WB,S/B, CITE #2975874 ISSUED FOR CVC 22350-POSTED SPEED POSITION: TRAFFIC INCIDENT LOCH NAME: S. KOVICH DR#: FRI INC. NAME:PALM SURVEY DATE: 02/27/ 2009 PG# 1 TIME ACTIVITY 0620 CITE ISSUED AT PALM/BARTON FOR CVC 22450(A), FAIL TO STOP AT STOP SIGN CITE #29975875 1002 35 AT 1564, WB, S/B X2 1003 18 AT 2083, WB, S/B 1003 15 AT 855, WB, S/S 1005 16 AT 854, WB, S/S X2 1007 TALK TO A RESIDENT ON COUNTRY CLUB DR, RESIDED IN AREA 22 YRS, DOES REMEMBER SEVERAL ACCIDENTS ON PALM. A SLIGHT PROBLEM VIEWING EAST WHEN EXITING COUNTRY CLUB NB ONTO PALM WB 1012 42 AT 546, EB, B/S, S/S TRAFFIC X3 1012 43 AT 339, WB, S/S 1013 24 AT 1003, EB, B/S X2 1013 S/S X4 1013 31 AT 1207, WB, S/B X2 1014 34 AT 1061, WB, S/B 1015 20 AT 827, WB, S/S X2 1017 36 AT 2131, WB, S/B 1017 S/S X3 1017 34 AT 1712, WB, S/B 1018 S/S X2, 32 AT 1156, WB, S/B 1018 S/S X3 1020 S/S X2, 38 AT 872, W/B, S/B 1021 32 AT 2195, EB, B/S X2, S/S X3 1022 S/S X2 1024 39 AT 1368, EB, B/S, S/S X1 1024 34 AT 1043, EB, B/S X2 1025 37 AT 1550, WB, S/B, S/S X3 1026 35 AT 814, WB, S/B, S/S X2 1028 31 AT 1129, WB, S/B 1028 29 AT 951, EB, B/S 1029 34 AT 83, EB, S/S 1030 31 AT 742, EB, S/S 1031 40 AT 256, WB, S/S PARKED AT NS CURB LINE, FACING WB, MARKED UNIT. IN FRONT OF 23028 PALM. POSITION: TRAFFIC INCIDENT LOG NAME: S. KOVICH DR#: WED INC. NAME:PALM SURVEY DATE: 03/04/2009 PG# 1 TIME ACTIVITY 1040 PACED OUT LENGTH OF PALM AVE TO 5 TENTHS OF A MILE 1041 26 AT 449, EB, S/S 1043 S/S X2, EB B/S X2 1043 28 AT 695, WB, S/B 1044 36 AT 584, EB B/S X2 1045 34 AT 438 EB B/S X3 1046 26 AT 873 WB S/S, B/S X2, 28 AT 963 WB S/B 1048 B/S X2 1049 23 AT 430 WB S/B, 32 AT 1042 EB B/S 1054 21 AT 557 WB S/B, S/S X4 1057 S/S X3, 31 AT 462 EB S/S 1058 S/S X3 1059 35 AT 643 EB B/S, S/S X4 1100 30 AT 1386 WB S/B, 28 AT 487 EB S/S, S/S X3 1101 29 AT 1129 EB B/S 1102 S/S X3 1103 33 AT 971 WB S/B, S/S X3, 21 AT 729 EB S/S 1112 OBSERVED THAT VEGETATION ON SOUTHEAST CORNER OF DOS RIOS AV AND PALM NEED TO BE TRIMMED BACK TO ALLOW VEHICLE STOPPED ON DOS RIOS AVE TO SEE CROSS TRAFFIC HEADING WB PALM. 1116 DURING ABOVE SPEEDS AND DISTANCE, MARKED UNIT WAS PARKED ON PALM AVE FACING W/B, AT HONEY HILL DR. KEY ##AT ### FT = MPH AT DISTANCE FROM MARKED UNIT WB = WESTBOUND EB = EASTBOUND S/S = FROM SIDE STREET TO ANOTHER SIDE STREET S/B = FROM SIDE STREET TO BARTON RD B/S = BARTON RD TO SIDE STREET B/C = BARTON RD TO CITY HALL C/B = CITY HALL TO BARTON RD SAR FORM 006B REV 11-98 TEP sm P.O. Box 18355 phone: 949 552 4357 Irvine CA 92623 fax: 909494 4408 e-mail:tepirvine@sbcglobal.net mobile: 909 263 0383 March 23, 2009 Request for Additional Traffic Controls on Palm Avenue Issue: The City Council has requested review of the additional traffic controls for Palm Avenue at Honey Hill Dr. and Observation Drive/Paradise Street. At the City Council meeting of February 24, 2008 staff presented a traffic report recommending installation of a new stop sign on the eastbound and westbound approaches of Palm Avenue at Preston Avenue. P I,YrV J Y q. IllraV Girl Tlrtf! •rL i nrYr fJ .S G:•.•4.. � .Y cat•. .r Gw r'I L i-•.n■1 �• � �Y J Location Map Background: Honey Hill Dr. and Observation Drive/Paradise Street are adjacent cross streets on Palm Avenue to the east of Preston Avenue (see location map). Palm Avenue is an east-west 44 ft residential Collector Street with a posted speed limit of 35 mph. Currently, the street has one through-lane in each direction and the daily traffic volume is 788 vehicles. Observation Drive/Paradise Street are cross streets of Palm Avenue located approximately 500 feet east of Preston St. Observation Drive intersects with Palm Avenue from the south, and Paradise Street intersects from the north. Both streets are Transportation Engineering and Planning, Inc. stop sign controlled at their intersection with Palm Avenue. The northbound entering volume from Observation is 696 vehicles per day and the southbound entering volume from Paradise is 123 vehicles per day. Observation Drive is a 44 foot wide residential Collector Street with a prima facie speed limit of 25 mph. Paradise Street is a 40 foot wide residential local street, also with a prima facie speed limit of 25 mph. The intersection of Honey Hill Dr. with Palm Avenue is located approximately 1600 feet to the east of the intersection of Preston Street with Palm Avenue. Honey Hill Dr. is a 36 foot wide residential local street. Honey Hill Dr. intersects with Palm Avenue from the north and is stop sign controlled. The prima facie speed limit on Honey Hill Dr. is 25 mph. South of Palm, Honey Hill Dr. is a gated dirt road. Analysis: All-Way Stop Warrant- Palm at Observation/Paradise A warrant analysis was conducted for an All-Way Stop control at the intersection of eastbound/westbound Palm Avenue at northbound Observation Drive/southbound Paradise Street. No collisions, in a 36-month period were reported at the subject location that is susceptible to correction by a multi-way stop installation. According to the California Manual on Uniform Traffic Control Devices (CA MUTCD) the minimum vehicular volume entering the intersection from the major street approaches (total of both approaches) should average at least 300 vehicles per hour for any 8 hours of an average day and the minimum combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor ,street approaches (total of both l approaches) should average at least 200 units per hour for the same 8 hours. The volume warrant for the installation of multi-way stop controls is not met. Line-of-Sight - Palm at Observation/Paradise Line-of-sight was reviewed for northbound Observation Drive/southbound Paradise Street approach to Palm Avenue intersection and has been determined to have no sight distance issues. The required amount of horizontal clearance according to the Caltrans Highway Design Manual, Corner Sight Distance (7-1/2 Second Criteria) Table 405.1A is 385 ft of corner sight distance for a design speed of 35 mph, which is met. All-Way Stop Warrant - Palm at Honey Hill A warrant analysis was conducted for an All-Way Stop control at the intersection of eastbound/westbound Palm Avenue at southbound Honey Hill Drive. No collisions, in a 36-month period were reported at the subject location that is susceptible to correction by a multi-way stop installation. Line-of-Sight - Palm at Honey Hill Line-of-sight was reviewed for south6ound Honey Hill Drive approach to Palm Avenue intersection. Sight distance for motorists on southbound Honey Hill Drive has been Transportation Engineering and Planning, Inc. determined' to have a sight distance issue when vehicles are traveling- from the westbound direction of Palm Avenue only. The required amount of horizontal clearance according to the Caltrans Highway Design Manual, Corner Sight Distance (7-1/2 Second Criteria) Table 405.1A is 385 ft of corner sight distance for a design speed of 35 mph, which is not met. 4 Palm Avenue -Westbound at Honey Hill Drive Recommendation: 1. Do not install All-Way Stop control for the intersection of eastbound/westbound Palm Avenue at northbound Observation Drive and southbound Paradise Street. 2. Install Three-Way Stop control for the intersection of eastbound/westbound Palm Avenue at southbound Honey Hill Drive. Include W3-1 Stop Ahead signs for all approaches to intersection. If all-way stop controls are installed for subject intersection; a two week noticed should be posted prior to installation and temporary flashing beacons installed on top of stop sign posts after installation for minimum duration of 2-3 weeks. 3. Install W1-7 Double Arrow sign with Type "N" (Yellow_ Marker) facing southbound Honey Hill Drive motorist approach to Palm Avenue. These recommendations are in addition to the previous recommendations to City Council for the installation of additional stop signs on Palm Avenue at Preston Street. -%� Transportation Engineering and Planning, Inc. CITY :_-._..- .-.....-.. .- _. - STAFF REPORT �SRAMD TERM CITY ATTORNEY'S OFFICE CRA ITEM 0 COUNCIL ITEM (X) MEETING DATE: April 14, 2009 SUBJECT: Property Lease Agreement American Promotional Events, Inc. Dba Freedom Fireworks/Red Devil Fireworks/TNT Fireworks FUNDING REQUIRED NO FUNDING REQUIRED (X) Accompanying, please find a Property Lease Agreement by and between the Community Redevelopment Agency of the City of Grand Terrace and American Promotional Events, Inc. dba Freedom Fireworks/Red Devil Fireworks/TNT Fireworks to lease property located at 22293 Barton Road, Grand Terrace, California, for the purpose of conducting the sale of"Safe and Sane" fireworks from June 28, 2009 to July 4, 2009. The actual sale of fireworks will be conducted by the Grand Terrace Little League and Grand Terrace Soccer Associations as a fund raiser. As in the past, rental for the site is $1.00. Also, please find a copy of the draft permit and Certificate of Insurance. STAFF RECOMMENDATION: Approve the attached Property Lease Agreement with American Promotional Events, Inc., dba Freedom Fireworks/Red Devil Fireworks/TNT Fireworks. FISCAL IMPACT: None. COUNCIL AGENDA ITEM NO. l 1 PROPERTY LEASE AGREEMENT This Property Lease Agreement ("Lease") is entered into by and between COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE ("Lessor?') and AMERICAN PROMOTIONAL EVENTS, INC., a California Corporation, d.b.a. Freedom Fireworks/Red Devil Fireworks/TNT Fireworks ("Lessee"), on the terms and conditions below. r- Lessor represents and warrants that it has the authority to lease that certain real property located at 22293 BARTON ("The Premises") in the city of GRAND TERRACE, California. Lessor hereby leases to Lessee and Lessee leases from Lessor the Premises. Lessor grants Lessee and a nonprofit organization designated by Lessee the exclusive right to occupy the Premises for the sole purpose of conducting the sale of "Safe and Sane" fireworks from June 28, 2009 to July 4, 2009. Lessee agrees to remove' the temporary fireworks sales booth on or before July 8, 2009, leaving the Premises clean and free of debris. n Lessee agrees to maintain and provide Public Liability and Property Damage Insurance in the amount of TEN MILLION DOLLARS ($10,000,000.00) combined single limits, pertaining to and protecting against liability arising from the activities conducted at the Premises by Lessee and the nonprofit organization. Lessor, and any other parties designated by the Lessor, will be named as an additional insured on said policy and a certificate of insurance will be provided Lessor prior to the occupancy of the Premises. Lessee shall indemnify, hold harmless and defend Lessor from and against any loss, claims or costs arising from the use of the Premises by Lessee and the nonprofit organization. This Lease is subject to cancellation in the event of either sale of, or construction on, the property that would prohibit the use of the site. This Lease is also subject to cancellation if, for any reason, the Lessee is unable to secure a group to operate on the premises, or the nonprofit organization cannot acquire and maintain all city, county, and state licenses and/or permits necessary to operate a legal fireworks sale on the Premises in compliance with On1 M 3 T I ri A ..{1 0J!{� � ,f 1 applicable law. In the event of cancellation, Lessee shall give Lessor written notice of the cancellation no later than June 15, 2009. Lessor shall refund the rent paid within ten (10) days of such notice. Lessee agrees to observe all of the obligations hereunder and Lessor agrees Lessee shall have quiet possession and enjoyment of the Premises during the term of this Lease. This Lease contains the entire agreement between the parties. Any amendment or modification hereto shall be effective only if in writing and signed by both parties. Rental consideration for this Lease shall be a total of ONE DOLLAR ($1.00). COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE By: Date: AMERICAN PROMOTIONAL EVENTS, INC. By: Date: Rick P(59-3 LOC# XXX0691 TO WHOM IT MAY CONCERN: Permission is hereby granted to egAeOD /ERr Ae-6 1-4tffe and AMERICAN PROMOTIONAL EVENTS, INC., d.b.a., TNT FIREWORKS, for the exclusive right to use the property located at 22293 BARTON ROAD in the City of GRAND TERRACE for their 2009 Fireworks stand. It is understood that this sale will be conducted in accordance with all City, County and State regulations, and the property left clean and free of debris. Community Redevelopment Agency of Grand Terrace By: Date: #XXX0691 ACORD„ CERTIFICATE OF INSURANCE ISSUE DATE 03/06/2009 PRODUCER This certificate is issued as a matter of information only and confers no rights MCGRIFF,SEIBELS&WILLIAMS,INC. upon the Certificate Holder. This Certificate does not amend,extend or alter the P.O.Box 10265 coverage afforded by the policies below. Birmingham,AL 35202 600-476-2211 COMPANIES AFFORDING COVERAGE ComApany Columbia Casualty Company INSURED Company American Promotional Events,Inc. B Colony National Insurance Co. dba TNT Fireworks 555 North Gilbert Avenue Company Fullerton,CA 92833 C Company D Company E This is to certify that the policies of insurance described herein have been issued to the Insured named herein for the policy period indicated. Notwithstanding any requirement,term or condition of contract or other document with respect to which this certificate may be issued or may pertain,the insurance afforded by the policies described herein is subject to all the terms,conditions and exclusions of such policies. Limits shown may have been reduced by paid claims. CO TYPE OF INSURANCE POLICY NUMBER EFFECTIVE LT EXPIRATION LIMITS OF LIABILITY A GENERAL LIABILITY PCL0223304725 11/01/2008 EACH OCCURRENCE $ 1,000,000 ®Commercial ®Occurrence al General Liability Claims Ma 11/01/2009 FIRE DAMAGE $ 100,000 ❑ ❑Owners'and Contractors'Protection MEDICAL EXPENSE $ EXCLUDED ®$5.000 Deductible Per Occ PERS.AND ADVERTISING INJURY $ 1,000,000 ❑ GENERAL AGGREGATE General Aggregate Limit applies per. PRODUCTS AND COMP.OPER.AGG. $ 2,000,000 ❑Policy ❑Proled ®Location AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ El Any Automobile ❑NI Owned Automobiles BODILY INJURY PerPerson) $ ❑Scheduled Automobiles BODILY INJURY Per accident $ ❑Hired Automobiles PROPERTY DAMAGE Per accident $ ❑Non-owned Automobiles COMPREHENSIVE ❑WORKERS'COMPENSATION N CO COLLI AND EMPLOYERS'LIABILITY W Statutory Limit OtherF=L EACH ACCIDENT $ EL DISEASE Each employee) $ B EXCESS LIABILITY AR44602750 EL DISEASE Poll Limit $ ®occurrence ❑Claims Made 11/01/2008 EACH OCCURRENCE $ 5,000,000 Retention/Deduct 11/01/2009 AGGREGATE ible to,00a $ 5,000,000 $ $ $ $ 22393 BARTON $ GRAND TERRACE,CA(LOG#XXX0691) The Certificate Holder is named as Additional Insured with respect to General Liability as required by written contract subject to policy terms,conditions,and exclusions. CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF COMMUNITY REDEVELOPMENT AGENCY OF GRAND ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. TERRACE Authorized Representative CITY OF GRAND TERRACE 22293 BARTON GRAND TERRACE,CA 92313 t Paae 1 of 1