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04/28/2009 FILE COPT ' , 0ir , O GRAnD TERR C Ap*128,2000 22795 Barton Road Grand Terrace California-92313-5295 Civic Center (909)8246621 Fax(969)783-7629 Fax(909)783_2600 .CITY 'OF GRAND TERRACE ; J Maryetta Ferr6 Mayor- .CRA/CITY CO_UNCIL Ue-Ann Garcia Mayor Pro Tim _ - REGULAR-MEETINGS_ - Bea Corte's Jim Miller 2D AND -4TH Tuesday -.6- 00 p:m-. Walt Stanckiewitz Council Members - - Steve Berry Acting City Manager ' Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA s"F CITY COUNCIL CHAMBERS April 28,2009 GRAND TERRACE CIVIC CENTER 6:00 p.m. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT (909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT'THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION F CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 04-14-2009 Minutes Approve 2. Conceptual Sign Project Approve 3. Closed Session-Conference with Real Property Negotiators (Government Code Section 54956.8) Pro e -22720 Vista Grande(APN 0276462-10) Agency Ne otiator-Steve Berry Under Negotiation-Price and Terms of Payment ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Crime Free Multi Housing Program B. Chamber of Commerce Business of the Month C. Child Care Center Update 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen i may request removal of an item from the Consent Calendar for discussion. r. A. Approve Check Register Dated April 28,2009 Approve B. Waive Full Reading of Ordinances on Agenda 1 i COUNCIL AGENDA 04-28-2009 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL ' - RECOMMENDATIONS ACTION "' C. Approval of 04-14-2009 Minutes Approve D. Award Contract - Orange Grove Parkway GTB-09-02 (EZ Award Sunnyday Landscape) E. Resolution Supporting the San Bernardino County Homeless Adopt Partnership F. Approve Additional Payment for the CNG Facility's Gas Approve Extension Line from AQMD Fund AB2766 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda,but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. - i 5. REPORTS j A. Committee Reports 1. Community Emergency Response Team(C.E.R.T.) a. Minutes of March 3,2009 Accept 1S„ B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS A. Property Lease Agreement Promotional Events, Inc. Dba Approve Freedom Fireworks/Red Devil Fireworks/TNT Fireworks i 8. NEW BUSINESS A. Consideration of Parking Permit Program on DeBerry Street Approve B. Execute the Cooperative Agreement 8-1424 Between Caltrans Approve and the City of Grand Terrace for the I-215 Barton Road O/C j Grind and Overlay C. Approve the National League of Cities(NCL)Free Prescription Approve Discount Card for Grand Terrace Residents D. Neighborhood Revitalization Project Support 9. CLOSED SESSION A. Public Employment-City Manager(Govt. Code 54954.5) j ADJOURN i I THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON , TUESDAY, MAY 12,2009 AT 6:00 P.M. .......... ........................................................................... ..... AGENDA ITEM REQUESTS. MUST.. . . BE SUBMITTE. .D IN WRITI. ..N.G TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING 1� 1 PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING -APRIL 14 2009 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on April 14, 2009 at 6:00 p.m. ' PRESENT: Maryetta Ferrd, Chairman Lee Ann Garcia, Vice-Chairman Bea Cortes, Agency Member Jim Miller, Agency Member Walt Stanckiewitz, Agency Member Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernie Simon, Finance Director Joyce Powers, Community& Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Sgt. Hector Gomez, Sheriff's Department John Salvate, San Bernardino County Fire Department c -' ABSENT: None CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M. APPROVAL OF 03-24-2009 MINUTES CRA-2009-18 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER CORTES, CARRIED 5-0, to approve the March 24, 2009 Community Redevelopment Agency Minutes. CLOSED SESSION-CONFERENCE WITH REAL PROPERTY NEGOTIATORS (GOVERNMENT CODE SECTION 54956.8) Property-Property- 22273 Barton Road Agency Negotiator- Steve Berry Under Negotiation- Price and Terms of Payment Chairman Ferre announced that the Agency met in Closed Session for a Conference with Real Property Negotiators for the property located at 22273 Barton and there was no reportable action taken. Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 7:30 p.m., until CRA AGENDA ITEM NO. I Community Redevelopment Agency Minutes April 14,2009 ;,r Page 2 the next CRA/City Council Meeting that is scheduled to be held on Tuesday, April 28, 2009 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace 4 CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace I i STAFF REPORT CRA ITEM (X ) COUNCIL ITEM ( ) MEETING DATE: April 28, 2009 FUNDING REQUIRED: ( ) NO FUNDING REQUIRED (X ) SUBJECT: CONCEPTUAL SIGN PROJECT RECOMMENDATION: Approve the conceptual sign project and direct staff to obtain bids to furnish and install two signs using Redevelopment funds Background: One of the proposed tasks for the RED Team was to review and recommend new promotional and gateway signage for the City. During the past two months, the RED Team has selected a sign company to prepare conceptual designs and estimates for various options and locations. As a result, staff and the committee are pleased to present the following recommendations to the Redevelopment Agency Board for a near- term community development project. 1. The new conceptual sign shown in Exhibit A is a mountain silhouette metal design in a blue, white, and silver color pattern, and is meant to establish a template for future identification signage. The RED Team recommends replacing the community event sign structure on Canal Street at Mt. Vernon Avenue with this higher quality sign and install it within the City right-of-way at the southwest corner as shown on the exhibit. This location would create more visual interest. The overall height is recommended to be between seven and eight feet, based on a drive-by test. A detachable clear lexan cover for banners up to 36" X 72" at the center would offer a cleaner look for the banner displays, which would be slipped inside the cover. Illumination is intended to be provided by solar units placed at the top of the sign. Staff is investigating the available options. The sign poles are shown in a square tubular, brushed aluminum design with a scroll pattern. The estimated cost for sign fabrication, solar lighting, and installation is about $12,000. 2. The primary identification sign recommendation is attached as Exhibit B, and is similar in design and materials. The location is the landscaped area at the Palm Avenue and Barton Road split, west of City Hall, selected as the most visible of the locations considered. The team reviewed numerous sin designs, 9and is recommending a full-color message board for community information. The existing community banner structure on Barton Road at Preston Street would be CRA AoFi nA ITEM NO. `r 1 permanently removed. A full color electronic reader board (two faces) costs approximately $6,500 more than the grayscale shading units, which are only offered in red and amber. The size of the sign and angle of the message units to the streets were determined through a drive-by sign test. The cost of this double- faced sign is approximately $44,000. This project is being recommended to build upon the City's positive image and to offer a public service. The designs and locations would not only enhance our visual image, but also better serve the community through improved messaging. Recommendation: The RED Team and staff recommend that the Agency Board approve the project in concept and authorize staff to prepare specifications and put the project out to public bid. Staff will then return for a final budget request and contract approval after a sign company is selected for sign fabrication and installation. Fiscal Impact: The total cost of the conceptual project is estimated to be approximately $56,000, plus any cost of providing sufficient electrical power to the message board. This project can be funded by the Redevelopment Agency. Attachments: Exhibit A, non-electric sign design w Exhibit B, electronic message board sign M fR BLUE MOUNTAIN GITy WELCOME 0 LOCKABLE,CLEAR GRAND TERRACE" LEXAN PROTECTIVE r - T HINGED COVER \\ }} .J•.•E�E ��i � ^ »ll� I�aZ�1a �� f 1 LOCKABLE,3'x 6'NON-ILLUMINATED CABINET w/CLEAR LEXAN l PROTECTIVE FACE CONCEPT OF NEW SIGNAGE FRONT ELEVATION SIDE E�IF—VAT■ION NOT TO SCALE CUSTOM MANUFACTURED SIGN SCALE: =t-o° Oty: Make One[l] ID CABINET:SHEET METAL NON-ILLUMINATED CABINET PAINTED TO MATCH.230-167 BLUE,AND io cselOXr con can ceel�EraoiEs COLORS 230-20 WHITE VINYL COPYM-I-+'ILC 10 :1�I f»n WMR rune/ANUENER MOUNTAINS:SHEET METAL CUT OUT SET IN A GROVE ON THE TOP OF THE CABINET TH Imq v1Nn AlvYlvu"111vp EEw LOCKABLE HINGED CABINET.•NON-ILLUMINATED CABINET PAINTED BRUSHED ALUMINUM/SILVER. POLES:SQUARE TUBE AND ACCENTS PAINTED BRUSHED ALUMINUM/SILVER. WINGS An FOR ULLMMTM PURPOSES OR SCALES,MMFNSIOxS AND EOCATIOU MAT VARC COtM AV VART FROM ACnM PMDUCS DUE TO PRORIIIG ROCFSSES 0XI)m otulmS USFLL l'" eI1 •« A7 0 n 11 PUCCNASER ._ �._ ...... :+...�.... ' f I c _ ""7� `Y Y A �Patin _ P-DNE NO Fq.4N-0701_ O�yi•ol Dla•�q 15 co IS u t ^,+ I .` NAME_CDE 0 G�a�Smwe_ A N•d Op le.b—,16'1-OAN' I is ry If o:�)�0• x ADDRESS 1 Nr.m6nwnuMvl 'IS IV IS _ __]S7T5_FAeaid.Gbm 7ED�C+Vf27JL—_—'---_----- E... CC*-USER KE__Gmd Tnmc:0}101 1 l-Ln1 :C09jRR5 Ad7M1 SERVICE VC -- -.- -_... .:la'PT'!�•Na_D••-•l�7pO1o55,eve DATE DRAWN OJ lA 01 •. c__a. •_ ll�..,..i n..),.,._ DRANM 9T,_Grmld.F�,__._ ._ _ SAIESrERSON bldS _ CRAWINGND. 0F111.1 ' '• •�� Approx 8'-S" . � SHE BLUE MUUAiTATN CET'Y • WFLCOMETO G. n.- 1. re YPRIME tt. r , TERRACE. CONCEPT NOT TO SCALE CUSTOM YNU►ACTIRED SIGN W:MESSAGE UNIT SCALE:' =I'-0' My:Mub Two 13) ID CAINEL•SHEET METAL EKEERNALLY ILLU7MNATED.CABINET IS MINTED TO MATCH 130-I67 BLUE COPY If A PUSH THRU MOUNTAINS IS A SHEET METAL M OUT SET IN A GROVE ON THE TOP Of THE CABINET MESSAGE UNIT:FULL COLOR PON MULTI-LINE ELECTRONIC MESSAGE UNIT POLES:1"SQUARE TUBE,A150 THE DECORATIVE SLU IS H FF INTED SHYER +'.:s:.,.r.,• - ':."X" 3"man INSTALL:TWO SIGNS IN A'V'SHAPE NOT BACK TO BACK THE ROAD CURVES ID C�INET POLES . » ' - +• :�.'"'= `�.•• SO THEY NEED TO BE SfEN FROM BOTH ANGLES COLORS EXISTING rm•T xnrrB uArcR 238.l s:BLUE (WINGS ARF FOR I IMMTM PtMPOf6 OIM'C SCALLS,DMUILS=YID LOCUM MAYYAR COFORS MAT VANFROM ACTUAL PRODUCT DUE TO PRINTING PROEM MM MAIMM UM - -- �11. A,../� PJRCNISFR. II .roHts PHONE NO. - D'-s�'re..l.�. -- -- - Ls sA_u -aLsa• n A E.R C.6.BOR 13 0A ts 01 7E 0• K - �.p33►�y NAME.—CIhrE81eI11 TBrna -- ---- -------- -- - - I• -= ADDRESS. Er»sD.rB�BrT.N.n4msA COMPUTER F4E: sfwT-a PIL01-IA --.--.-'--'----.._._ -._.___--------.- - -- - Lbnd Emr<r;9091885 4476 ••. 'I' `•• •.• DATE DRAWN: 3 LIi01 SERVICE N0: --___---� "kr4.Vf-0134.-8370•H,9-Cne••L7e0!955 7A40 - —L..__ - _ _. _.._ - •.•.✓ . I DRAWN BY GaNA R. JOB NO Io. -.9 7. .IIPc¢_•'1'rt+cy]nc,'nrtI I - . I �. ,. .. I .. ...� SALESPERSON Td01_____._ °RIMING NO- MI)1-IA .. ..-__ - ._.-_- _ .,,,,,.... .�++.•--Y:e. �I vchlist Voucher List Page: 1 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63353 4/13/2009 004350 LEAGUE OF CALIFORNIA CITIES, INLANE04152009 Legislative Dinner- L. Garcia 10-120-270-000-000 4500 Total : 45.00 63354 4/13/2009 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 2-6-09 Contributions for PRend 2-6-09 10-022-62-00 19,51949 Total : 19,519.49 63355 4/14/2009 010764 SAFEGUARD DENTAL &VISION 2463878 APRIL DENTAL/VISION INSURANCE 10-022-61-00 444.39 Total : 444.39 63356 4/14/2009 004587 MANAGED HEALTH NETWORK 3200004859 APRIL MHN 10-180-142-000-000 640 10420-142-000-000 19.20 10-125-142-000-000 12.80 10-140-142-000-000 19.20 10-172-142-000-000 2.88 10-175-142-000-000 1 92 10-180-142-000-000 26.24 10-370-142-000-000 1472 10-380-142-000-000 640 10-440-142-000-000 121.60 10-450-142-000-000 960 21-572-142-000-000 640 32-370-142-000-000 3.20 34-400-142-000-000 9.28 34-800-142-000-000 8 96 10-185-142-000-000 640 Total : 275.20 63357 4/14/2009 006772 STANDARD INSURANCE COMPANY 006078690001 f APRIL LIFE AND DISABILITY COUNCIL AGENDA ITEM NO. �;4 Page. 1 vchlist Voucher List Page: 2 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63357 4/14/2009 006772 STANDARD INSURANCE COMPANY (Continued) 10-370-142-000-000 1385 10-380-142-000-000 695 10-440-142-000-000 54 35 10-450-142-000-000 10.43 21-572-142-000-000 633 32-370-142-000-000 323 34-400-142-000-000 9.95 34-800-142-000-000 9.73 10-185-142-000-000 6 95 10-022-66-00 1,198 50 10-120-142-000-000 20.85 10-125-142-000-000 13.90 10-140-142-000-000 2085 10-172-142-000-000 3.13 10-175-142-000-000 2.09 10-180-142-000-000 2786 Total : 1,408.95 63358 4/14/2009 010737 WESTERN DENTAL SERVICES INC 002484 7730 Ap APRIL DENTAL INSURANCE 10-022-61-00 5904 Total : 59.04 63359 4/14/2009 006772 STANDARD INSURANCE COMPANY 160-513170-000 APRIL DENTAL INSURANCE 10-022-61-00 1,160.52 10-180-142-000-000 44.08 Total : 1,204.60 63360 4/15/2009 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 2-20-09 Contributions for PRend 2-20-09 10-022-62-00 19,510 68 Total : 19,510.68 63361 4/17/2009 005702 PUBLIC EMPLOYEES' RETIREMENT PRend0306200f Contributions for PRend 3-6-09 -- — -- 1-0=022=62=00 - 1-9733-46 Total : 19,733.46 63362 4/17/2009 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 0320200 Contributions for PRend 3-20-09 10-022-62-00 19,553 15 Jge 2 " - ` er List vchlist Qage: 3 04/2212009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63362 4/17/2009 005702 PUBLIC EMPLOYEES' RETIREMENT (Continued) Total : 19,553.15 63363 4/20/2009 011021 CA. STATE WATER BOARD 04162009 Sewer System Mngmt Plan-NOI Fees 21-572-255-000-000 1,22600 Total : 1,226.00 63364 4/28/2009 011025 A&S UNLIMITED SERVICES 001 Child Care Window Cleaning 10-440-245-000-000 6000 Total : 60.00 63365 4/28/2009 001024 ACCENT PRINT& DESIGN 253796 SR. NEWLETTER PRINTING EXPENSE 10-805-222-000-000 7758 Total : 77.58 63366 4/28/2009 001156 AMERICAN PLANNING ASSOCIATION 134615 Memebership Renewal-S. Molina 10-370-265-000-000 32500 Total : 325.00 63367 4/28/2009 010293 AVAYA, INC 2728667578 PHONE/VOICEMAIL SYSTEM MAINT 10-190-246-000-000 18346 Total : 183.46 63368 4/28/2009 001391 BERRY, STEVE 0313-03152009 Taxi/Metro Reimbursement-Conf. 10-180-270-000-000 7460 Total : 74.60 63369 4/28/2009 001740 CDW GOVERNMENT INC NKX7943 ADOBE PHOTOSHOP 10-180-701-000-000 658.60 10-180-701-000-000 51 04 NNK4178 Software equip/supplies 10-180-701-000-000 21 55 NRT0563 MS GSA POWERPOINT 2007 10-180-701-000-000 145.07 NRX0399 MS GSA POWERPOINT 2007 10-180-701-000-000 2867 Total : 904.93 63370 4/28/2009 001739 CENTRAL CITY SIGN SERVICE 33136 Pico Street Closure Signs Page: 3 vchlist Voucher List Page: 4 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63370 4/28/2009 001739 CENTRAL CITY SIGN SERVICE (Continued) 10-175-255-000-000 155.16 Total : 155.16 63371 4/28/2009 010866 CIVIC PLUS 67030 WEBSITE MAINT FEE 10-125-250-000-000 61500 Total : 615.00 63372 4/28/2009 011029 COBRA SIMPLE 1 Cobra Admin-MHN & Dental Insurance 10-1207220-000-000 5000 Total : 50.00 63373 4/28/2009 010972 CONSOLIDATED REPROGRAPHICS 981712 Orangegrove Pkwy Documents 13-445-710-000-000 21 12 991291 OG Pkway/Fire Station Improvements 13-445-709-000-000 6543 10-190-723-000-000 38.24 Total : 124.79 63374 4/28/2009 010101 CORDERO, DINORAH 1 ST QTR 2009 1 st Qtr 2009 Medical Reimbursement 10-440-139-000-000 196.19 Total : 196.19 63375 4/28/2009 010147 CORTES, BEA APRIL AUTO April Auto Allowance 10-110-273-000-000 200.00 APRIL STIPENC April Commission Stipend 32-200-120-000-000 15000 10-110-120-000-000 16649 Total : 516.49 63376 4/28/2009 001907 COSTCO#478 2236 C. CARE SUPPLIES 10-440-220-000-000 119.27 10-440-228-000-000 3976, Total-: 159.03 63377 4/28/2009 010618 CREATIVE DYNOMITE 1420 Full Page Advertisement Design 32-370-230-000-000 100.00 Page. 4 r vchlist voucher List Page: 5 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63377 4/28/2009 010618 CREATIVE DYNOMITE (Continued) Total : 100.00 63378 4/28/2009 001930 DAILY JOURNAL CORPORATION B1558040 FY 2008/09 LEGAL ADVERTISING 10-125-230-000-000 11440 Total : 114.40 63379 4/28/2009 010711 DANKA FINANCIAL SERVICES 69164003 FY 08/09 TOSHIBA COPIER LEASE- 10-172-246-000-000 63.24 10-175-246-000-000 31 62 34-400-246-000-000 63.24 Total : 158.10 63380 4/28/2009 001950 DATA QUICK B1-1481782 March Subscription Svc 21-572-246-000-000 43.50 34-800-220-000-000 43.50 10-380-250-000-000 4350 Total : 130.50 63381 4/28/2009 001970 DEMETRI'S 7870 Breakfast Mtq-Neighborhood Grants 32-600-305-000-000 6618 Total : 66.18 63382 4/28/2009 003210 DEPT 32-2500233683 002997/302416E MAINT SUPPLIES 10-450-245-000-000 12369 007065/812130< MAINT SUPPLIES 10-450-245-000-000 1920 016699/901324< MAINT SUPPLIES 10-440-245-000-000 22 89 016699/901324< Misc Field Items 34-800-218-000-000 1634 Total : 182.12 63383 4/28/2009 011028 DOMINO'S PIZZA 04012009 GT Bucks Reimbursement 10-180-230-000-000 15.00 Total : 15.00 63384 4/28/2009 002267 ELROD FENCE COMPANY 1330 FURNISH/INSTALL 149' IRON FENCE 3' TALL 23-200-14-00 3,844.00 Page. 5 vchlist Voucher List Page: 6 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63384 4/28/2009 002267 ELROD FENCE COMPANY (Continued) Total : 3,844.00 63385 4/28/2009 010606 EMMERSON, ASSEMBLYMAN BILL 05072009 Women/Distinction Lunch-Ferre/Berry 10-180-270-000-000 3500 10-110-270-000-000 3500 Total : 70.00 63386 4/28/2009 002280 EVER READY EMBROIDERY 2113 Maint Crew Shirts 10-180-218-000-000 4078 Total : 40.78 63387 4/28/2009 002301 FEDEX 915476744 Overnight Delivery Charges 10-180-210-000-000 1394 47-100-250-001-000 7802 10-370-210-000-000 9650 Total : 188.46 63388 4/28/2009 002450 FERRE', MARYETTA APRIL AUTO April Auto Allowance 10-110-273-000-000 200.00 APRIL STIPENE April Council Stipend 32-200-120-000-000 15000 10-110-120-000-000 25000 Total : 600.00 63389 4/28/2009 002500 FIREMASTER 113173825 CERT Fire Extinguisher Maint 10-808-246-000-000 48366 Total : 483.66 63390 4/28/2009 002740 FRUIT GROWERS SUPPLY 90290885 MAINT SUPPLIES & REPAIRS 10-450-246-000-000 12.27 90291991 MAINT SUPPLIES & REPAIRS 10-450-246-000-000 1934 90291991 A Maint Dept Gloves -- — --- -- ---- 1"0-180--21-8=000-000 90292965 MAINT SUPPLIES & REPAIRS 10-450-246-000-000 28285 age. 6 vchlist Voucher List \ Page: 7 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63390 4/28/2009 002740 FRUIT GROWERS SUPPLY (Continued) 90292965A Misc Maint Dept Small Tools 10-180-218-000-000 53.19 90296738 MAINT SUPPLIES & REPAIRS 10-180-218-000-000 35.82 Total : 413.87 63391 4/28/2009 002901 G.T. AREA CHAMBER OF COMMERCE 5456-DUES Membership Dues-B Cortes 10-110-220-000-000 25.00 5540-AD JOINT NEWSLETTER CONTRIBUTION 10-125-213-000-000 870.00 Total : 895.00 63392 4/28/2009 002795 GARCIA, LEE ANN APRIL AUTO April Auto Allowance 10-110-273-000-000 200.00 APRIL STIPENE April Council Stipend 32-200-120-000-000 150.00 10-110-120-000-000 9.49 Total : 359.49 63393 4/28/2009 010425 GOLDEN TIGER MARTIAL ARTS O40109 April Martial Arts Fees 10-430-27 392.00 Total : 392.00 63394 4/28/2009 010164 GREAT-WEST 04032009 April Deferred Comp Payable 10-022-63-00 4,81317 Total : 4,813.17 63395 4/28/2009 010752 GST INC JO1314272 Printer Toner 10-370-210-000-000 313.20 Total : 313.20 63396 4/28/2009 011023 GT JACOBSEN FAMILY HOLDINGS CUP0902 CUP Filing Fee Refund 10-420-12 2,40000 Total : 2,400.00 63397 4/28/2009 003152 HARPER & BURNS LLPN MARCH March Legal Services Page 7 vchlist Voucher List Page: 8 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63397 4/28/2009 003152 HARPER & BURNS LLPN (Continued) 10-160-250-000-000 8,18750 32-200-251-000-000 8,18750 Total : 16,375.00 63398 4/28/2009 010632 HIGH TECH SECURITY SYSTEMS 86568 SECURITY CAMERA MAINT AGREEMENT 10-180-246-000-000 20.00 10-450-246-000-000 60.00 Total : 80.00 63399 4/28/2009 003216 HOUSTON & HARRIS PCS, INC 09-15316 SEWER MAINT & HYDROWASHING 21-573-602-000-000 2,268.36 Total : 2,268.36 63400 4/28/2009 003224 HYDRO-SCAPE PRODUCTS INC 05883193-00 Sports field maintennace supplies 10-450-245-000-000 1,598.58 Total : 1,598.58 63401 4/28/2009 010124 JACKSON, CANDICE 1ST QTR 2009 1st Qtr 2009 Medical Reimbursement 10-440-139-000-000 20291 Total : 202.91 63402 4/28/2009 010290 KAISER PERMANENTE 00-0005559630- COUNCIL MEDICAL-GARCIA 10-110-120-000-000 24200 10-110-142-000-000 36300 00-0010161758 Medical Benefit Pmt-W. Stanckiewitz 10-120-110-000-000 326.00 Total : 931.00 63403 4/28/2009 003890 KELLY PAPER 2484599 EOC 4-PART PAPER 10-808-210-000-000 80.97 Total : 80.97 63404---4/28/2009--01-0734----KIEFER,-KIRS_T_EN ___ 1_S_T_QTR_2009 1st_Qtr-Medical Reimbursement Benefit 10-440-139-000-000 53306 Total : 533.06 63405 4/28/2009 004350 LEAGUE OF CALIFORNIA CITIES, INLAN[05072009 IE Division Dinner-L. Garcia � � , Page 8 I` vchlist Voucher List Page: 9 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63405 4/28/2009 004350 LEAGUE OF CALIFORNIA CITIES, INLANC(Continued) 10-110-270-000-000 13500 Total : 135.00 63406 4/28/2009 010369 LOMA LINDA ANIMAL HOSPITAL 01242009 Fees for Animal Shot Clinic 10-190-256-000-000 81600 Total : 816.00 63407 4/28/2009 010367 LOMA LINDA UNIV HEALTH CARE EG07778018 Employee drug/physical screening 10-190-224-000-000 16300 Total : 163.00 63408 4/28/2009 010984 MERRILL, LYNN 04092009 SOLID WASTE/RECYCLING CONSULTING 10-180-255-000-000 1,12500 Total : 1,125.00 63409 4/28/2009 006780 MESA, BRENDA 1ST QTR 2009 1st Qtr 2009 Medical Reimbursement 10-125-139-000-000 119.24 Total : 119.24 63410 4/28/2009 010446 MILLER, JIM APRIL AUTO APRIL AUTO ALLOWANCE 10-110-273-000-000 200.00 APRIL STIPENE April Commission Stipend 32-200-120-000-000 150.00 10-110-120-000-000 25000 Total : 600.00 63411 4/28/2009 011027 NEGRETE, CARLOS O4212009 GT Bucks Reimbursement 10-180-230-000-000 155.00 Total : 155.00 63412 4/28/2009 010097 NEXTEL COMMUNICATIONS 41575025-078 February Nextel Charges - 10-440-244-000-000 5436 10-180-240-000-000 62700 Total : 681.36 63413 4/28/2009 010530 NORTHERN SAFETY CO INC P239954001010 Pesticide Training Misc Equip/Supplies 10-450-246-000-000 65.05 Page. 9 vchlist Voucher List Page: 10 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63413 4/28/2009 010530 NORTHERN SAFETY CO INC (Continued) Total : 65.05 63414 4/28/2009 011026 PENTON MEDIA, INC RL775023 GT City Ad-Inland Empire Magazine 10-370-230-000-000 2,22500 Total : 2,225.00 63415 4/28/2009 005586 PETTY CASH 04162009 Child Care Petty Cash 10-440-210-000-000 33 16 10-440-221-000-000 22.28 10-440-223-000-000 5502 10-440-228-000-000 3893 Total : 149.39 63416 4/28/2009 010099 QUIEL BROS SIGNS 59426 Grand Terrace Community Signs 32-200-250-000-000 1,28250 Total : 1,282.50 63417 4/28/2009 010171 REPUBLIC ELECTRIC 309111 Signal Maintenance ER Call-Out 16-510-255-000-000 1,44374 309112 SIGNAL MAINT& DAMAGE REPAIR 16-510-255-000-000 210.21 309112A March Signal Maintenance 16-510-255-000-000 24147 Total : 1,895.42 63418 4/28/2009 010723 RICHARD POPE &ASSOCIATES 3855 CONSTRUCTION FIELD SERVICES 13-445-710-000-000 40800 Total : 408.00 63419 4/28/2009 006285 RIVERSIDE HIGHLAND WATER CO 03312009 Feb-Apr H2O Service Page. 10 vchlist Voucher List Page: 11 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code bofa Voucher Date Vendor Invoice Description/Account Amount 63419 4/28/2009 006285 RIVERSIDE HIGHLAND WATER CO (Continued) 10-190-238-000-000 309.72 10-440-238-000-000 9966 10-450-238-000-000 2,806.11 10-805-238-000-000 102.69 26-600-239-000-000 79.42 26-601-239-000-000 31 96 34-500-726-000-000 621.78 34-700-709-000-000 9.80 34-700-710-000-000 9.80 Total : 4,070.94 63420 4/28/2009 006335 ROQUET PAVING INC 0310-09 Hot Tap Svc-water main 32-600-320-000-000 4,95000 Total : 4,950.00 63421 4/28/2009 006341 ROSENOW SPEVACEK GROUP INC. 0022595 CONSULTING SERVICES 32-370-250-000-000 5,105.00 Total : 5,105.00 63422 4/28/2009 006453 S B. COUNTY AUDITOR/CONTROLLER 05092009 ERAF Transfer Funds Due 33-300-701-000-000 448,211.00 Total : 448,211.00 63423 4/28/2009 006510 S B COUNTY INFORMATION OCU0903B GIMS Services 10-380-249-000-000 19582 Total : 195.82 _ 63424 4/28/2009 006435 SAN BERNARDINO, CITY OF 4084 ANIMAL SHELTER SERVICES 10-190-256-000-000 350.00 Total : 350.00 63425 4/28/2009 010040 SCOTT, MARY J 1ST QTR 2009 1st Qtr Medical Reimbursement Benefit 10-440-139-000-000 26520 Total : 265.20 63426 4/28/2009 010664 SHELL FLEET MANAGEMENT 8000209687904 Maint Vehicle Fuel Charges 10-180-272-000-000 47467 Page 11 vchlist Voucher List Page: 12 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63426 4/28/2009 010664 SHELL FLEET MANAGEMENT (Continued) Total : 474.67 63427 4/28/2009 007005 SO CAL LOCKSMITH 7861 Snack Bar Master Keys 10-450-245-000-000 12.28 Total : 12.28 63428 4/28/2009 006720 SO.CA.EDISON COMPANY 2011959749 Street Light Utility Payment 16-510-238-000-000 5,118.71 26-600-238-000-000 4980 26-601-238-000-000 41 50 26-602-238-000-000 5810 Total : 5,268.11 63429 4/28/2009 006730 SO CA.GAS COMPANY 04062009 March Utility/CNG Charges 10-180-272-000-000 3165 10-440-272-000-000 1055 34-800-272-000-000 10.55 10-440-238-000-000 65.49 10-190-238-000-000 30386 Total : 422.10 63430 4/28/2009 010974 STANCKIEWITZ, WALT APRIL AUTO April Auto Allowance 10-110-273-000-000 20000 APRIL STIPENE April Council Stipend 32-200-120-000-000 15000 10-110-120-000-000 250.00 Total : 600.00 63431 4/28/2009 006778 STAPLES CREDIT PLAN 1510766001 Misc. Office Supplies 10-140-210-000-000 36.10 1559018001 Misc Office Supplies 10-175-210-000-000 6371 15735 Misc Office Supplies 34-400-210-000-000 56 18 1577426001 Misc Office Supplies 10-140-210-000-000 6463 10-190-212-000-000 21974 „P'9e 12 _ k 501 vchlist Voucher List Page: 13 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63431 4/28/2009 006778 STAPLES CREDIT PLAN (Continued) 9461069001 Misc Office Supplies 10-180-210-000-000 84 94 10-190-210-000-000 2316 10-370-210-000-000 17.97 9641833001 Misc Office Supplies 10-140-210-000-000 9.64 10-190-212-000-000 7575 9911041001 Misc Office Supplies 10-140-210-000-000 11610 Total : 767.92 63432 4/28/2009 011024 STRINGFIELD, JO 04152009 Appraisal Reimb-22273 Barton Rd 32-600-306-000-000 5,000.00 Total : 5,000.00 63433 4/28/2009 006898 SYSCO FOOD SERVICES OF L.A. 904081223 C CARE FOOD & SUPPLIES - 10-440-220-000-000 420.90 904151301 C CARE FOOD & SUPPLIES .10-440-220-000-000 61703 Total : 1,037.93 63434 4/28/2009 011020 TAYLOR, TEENA 24353 Bus. License Renewal Refund 10-200-03 3000 Total : 30.00 63435 4/28/2009 010590 TERRA LOMA REAL ESTATE 21992 Repairs at 21992 DeBerry Street 32-600-214-000-000 6,225.82 Total : 6,225.82 63436 4/28/2009 010934 THE SATELLITE WORKS INC 3008190026 FY 08/09 MONTHLY ACCESS FEE 10-808-235-000-000 5018 Total : 50.18 63437 4/28/2009 011022 VALDEZ, ISA A. 041209 Park Event Cancellation Refund 10-450-01 30.00 Total : 30.00 Page. 13 vchlist Voucher List Page: 14 04/2212009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63438 4/28/2009 007539 VALLEY TIRE COMPANY 88748 Code Enf Vehicle Flat Repair 34-800-272-000-000 1500 88810 Maint Vehicle Tire Repair/Replace. 10-180-272-000-000 622.67 Total : 637.67 63439 4/28/2009 007579 VARELA, CATALINA 1ST QTR 2009 1st Qtr 2009 Medical Reimbursement 10-440-139-000-000 442.58 Total : 442.58 63440 4/28/2009 007795 WAXIE 71209454 City Hall Janitorial Supplies 10-180-255-000-000 1,056.08 Total : 1,056.08 63441 4/28/2009 007843 WEST COAST ARBORISTS INC 58416 TREE SERVICES 16-900-260-000-000 8800 Total : 88.00 63442 4/28/2009 010917 WEST COAST COMMUNICATIONS O4302009 Refundable Street Cut Deposit 23-302-26-00 50000 Total : 500.00 63443 4/28/2009 007854 WESTERN EXTERMINATORS CO 419917 PEST CONTROL 10-440-245-000-000 7500 10-805-245-000-000 33.00 34-400-246-000-000 38 50 10-180-245-000-000 86.50 Total : 233.00 63444 4/28/2009 007920 WILLDAN 062-10171 PROFESSIONAL SERVICES 10-172-250-000-000 4,61000 062-10172 PROFESSIONAL SERVICES 10-175-255-000-000 762.50 --- ------ _ - 062--10173 Mt Vernon-Street-Improvements — 44-200-623-000-000 5,31000 Total : 10,682.50 63445 4/28/2009 007938 WIRZ& COMPANY 56774 Comm. Svcs Envelopes r,. (4 QO vchlist voucher List Page: 15 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63445 4/28/2009 007938 WIRZ& COMPANY (Continued) 10-180-210-000-000 71.78 Total : 71.78 63446 4/28/2009 007984 YOSEMITE WATERS 20930126 BOTTLED WATER SERVICE 10-190-238-000-000 262.23 10-440-238-000-000 96 10 10-805-238-000-000 21.35 34-400-238-000-000 770 Total : 387.38 63447 4/28/2009 007995 ZUG, RICHARD 02092009 Spring Weed Abatement 34-700-710-000-000 95.00 10-805-245-000-000 12500 32-600-215-000-000 330.00. 10-190-257-000-000 3.75 00 34-700-7671000-000 105 00 34-700-780-000-000 10500 02112009 Fall Weed Abatement Services 34-700-710-000-000 95.00 10-190-257-000-000 1,12500 34-700-709-000-000 95.00 Total: 2,450.00 #� 4/16/2009 007400 U S. BANK TRUST N.A. APRIL '97 COP MONTHLY LEASE PAYMENT 33-300-206-000-000 23,111.67 Total : 23,111.67 4/16/2009 010997 MUTUAL ESCROW 0275-242-11 Escrow Settlemnt-014992-SC 32-600-302-000-000 196,119 95 Total : 196,119.95 97 Vouchers for bank code : bofa Bank total : 852,739.54 97 Vouchers in this report Total vouchers : 852,739.54 Page: 15 vchlist Voucher List Page: 16 04/22/2009 4:19:52PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Finance Director FK� \ ?aye. 16 PENDING CITY'COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING -APRIL 14,2009 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,-22795 Barton Road,Grand Terrace,California,on April 14, 2009 at 6:00 p.m. - PRESENT: - Maryetta-Ferre, Mayor Lee Ann Garcia, Mayor Pro Tern Jim Miller, Councilmember , Bea Cortes, Councilmember Walt Stanckiewitz, Councilmember Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernard Simon, Finance Director Joyce Powers, Community& Economic Development'Director Richard Shields, Building& Safety Director John-Harper, City Attorney Sgt. Hector Gomez, San Bernardino County Sheriff's Department John Salvate, San Bernardino County Fire Department ' ABSENT: None The City Council meeting was opened with Invocation by Pastor Rick Doucette,Calvary,the Brook Church, followed by the Pledge of Allegiance led by Councilman Jim Miller. CONVENE CITY COUNCIL MEETING ITEMS TO DELETE -None SPECIAL PRESENTATIONS , 2A. Highlands Apartments Jeanne Ruvolo, Code Enforcement Department-Rental Inspection Program, indicated that the purpose of her presentation is to publicly recognize and reward the members of the Grand Terrace Community at the Highlands Apartments. Through the achievements and contributions made by the owners and staff at Sequoia Equities,a' quality living environment has been created and most importantly maintained after twenty years. Housing approximately 8%of the City's population on 15 acres is not a venture that is undertaken by the faint of heart. In the last year, improvements at the Highlands have included extensive landscaping improvements, including over 12,000 square feet of new sod, the removal, stump grinding and replacement of dozens'of dead or diseased trees and the trimming of live COUNCIL AGENDA ITEM NO. 3t'� Council Minutes 04/14/2009 Page 2 trees. In accordance with the Virginia Graham Baker Pool.and Spa Safety Act, the owners have upgraded the on-site pools and spas by installing anti entrapment drain covers. Another extensive upgrade made this past year was the re-roofing of 90 garages and carports in this large complex. Not only did this markedly improve the buildings aesthetics'aiid integrity but also provided revenue for the City through the permits obtained by them. Thils re-roofing included the replacement and painting of the facia board and wood trim, as well. The Highlands Apartment may be considered a green environment considering the application of a roof restoration system applied to the fifty-five dwellings roof tops. This white reflective coating is capable of reducing roof temperatures while extending roof life and reducing the -cooling costs of each apartment. Water conservation is a priority of the Highlands as they have been replacing the existing the landscaping irrigation t with water saving sprinkler heads, controllers, and more efficient designs. Staff at the Highlands has also improved many of the apartments on site by upgrading and remodeling the interior of the apartments. Community Service in an integral part of working at the Highlands,not only has Sequoia Equities formed an American Cancer Society Relay for Life Team at the Highlands but they recently joined forces with the San Bernardino County Sheriff by implementing the neighborhood watch program on the premises.. She welcomed the Manager for the Highlands Apartments,Elisha Boldizar,Carrie Caudill,Regio al Manager for Sequoia Equities, and Di Angelo Basham, Customer Service Manager. Elisha Boldizar,stated that Jeanne Ruvolo has been instrumental in the achievements at the Highlands over the past two years. She has been partnered with them to help g ide them in the right direction for any issues and concerns that the City may have. There are'a few things that they are in the process of doing. In an effort to be proactive they are relocating the exterior mailboxes to an interior location. They participate in,the PAWS Program, where they will waive any SPAC fees,they participate in blood drives,and during the disasters last year they took in many fire displaced victims with no deposit and no pet rent. She stated that they would not be able to do any of these things if it wasn't for the support of the owners and her Regional Manager and the fact that they pride themselves on preservi g the most upstanding asset possible. Jeanne Ruvolo,presented all three of them with certificates of appreciation which stated,In appreciation of your continued efforts in maintaining the Highlands Apartments by the high standards that are admired ad appreciated by all. 2B. Introduction of New C.E.R.T.,Members/Oath Debra Hurst,Secretary C.E.R.T.,announced that they have just completed another C.E.R.T. Training class. They now have a total of 45 members. She introduced each of the new members. City Clerk Brenda Mesa administered the Oath of Office. Council Minutes 04/14/2009 Page 3 2C. Proclamation- Earthquake Preparedness Month, April 2009 Councilmember Bea Cortes, read a proclamation, proclaiming April 2009 as Earthquake Preparedness Month in the City of Grand Terrace. _ 2D. Proclamation- Blue Ribbon Week- May.10 - 16, 2009 Councilmember Walt Stanckiewitz,read a proclamation,proclaiming the week of May 10, 2009 as Blue Ribbon Week in Grand Terrace recognizing and supporting all peace officers and law enforcement agencies. CONSENT CALENDAR CC-2009-45 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the following Consent Calendar Items: 3A. Approve Check Register Dated April 14, 2009 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 03-24-2009 Minutes .313. .Resolution Supporting the "One Water One Watershed" Santa,Ana River �1 Watershed Integrated Regional•Water Management Plan 3E. Public Convenience or Necessity for Issuance of an Off-Sale Beer and Wine License for Fresh& Easy Neighborhood Market 3G. Community Development Block Grant (CDBG) Program for Fiscal Years 2009-10, 2010-11, 2011-12 Delegate Agency Agreement ITEM REMOVED FROM THE CONSENT CALENDAR 3F. Award Contract-GTB-2069-01 Renovation of Fire Station No. 23 in Grand Terrace(Hamel Contracting, Inc.) CC-2009-46 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0,to award the Contract for the Renovation of Fire Station 23, in the amount of$439, 818 to Hamel Contracting Inc. and appropriate $65,769 from the unreserved General Fund Balance. PUBLIC COMMENT Lori Williams, 22291 Franklin Street, indicated that she is the Executive Director of the newly formed theater group"Grand Terrace Community Players." Their mission is simple, to bring quality, affordable theatrical performances to Grand Terrace. There are many talented residents in the Grand Terrace,,South Colton and Reche Canyon areas. Their goal Council Minutes 04/14/2009 Page 4 is simple, to find and showcase these talents. They are planning to debut their first production this summer. Their needs as a new organization are more complex,'to find an affordable venue to house the productions, to raise the funds needed to equip and sustain their organization and to produce quality theatrical performances. She is currently negotiating with the Lion's Club and the Principal of Terrace Hills Middle School regarding the use of the community center and the auditorium for their productions. The total costs and - availabilities will dictate which facility they will use. Their organization will be requesting donations from the businesses in and near Grand Terrace to help offset the production costs once they receive their non-profit status. They will also be pursuing grants from various sources for their funding needs. Donations are always welcome. Their dreams for,the future are ambitious, a full season of performances year after year, annual Summer Shakespear Festivals and perhaps even a Blues or Jazz Music Festival in the park. They belie Ye that this endeavor will enrich our community as well as help boost Grand Terrace's buss esses and City revenues. Amanda Betten, 22733 Palm Avenue #F, stated that they are with the Grand Terrace High School Renaming Committee. Grand Terrace residents can make a difference and she encourages everyone to listen with an open mind. Research had been done proving that California Education Code 60615 allows parents to opt their children out of STAR Testing, it is not mandatory. She thanked the members of the City Council for their continued support. The residents and the City of Grand Terrace have done so much to make the new high school a reality. They have the same goal and would like to continue to work together towards a goal of having a high school in the community named after the town in which it is located. This high school would bring community identification and exposure to the City based on high school events such as sports and academic performances. The Committee has currently collected over 2000 signatures to present to the Colton Joint Unified School District Board supporting the change of the high school name. They are currently passing out letters to inform the parents and the residents of the Colton School District with the information on how they can help influence the Colton's School Boards decision. They continue to encourage'residents to write letters to their local school board members as we '1 as members of local government and media outlets. They need your help to fig �t back and make them listen. State Education Code 60615 allows parents to waive their kids from taking the STAR Test. The District needs Grand Terrace's scores. They are asking parents to sign a waiver opting out their child as'a form of protest. STAR Test results do not affect your child,the STAR Test is used to measured the District's academic progress. The School Board Meeting is set for March 23, 2009 and the STAR Testing starts in approximately 3 weeks. The School Board has time to re-name the high school Grand Terrace High School and the children would then participate in the testing. She encourages everyone to actively participate in showing the Colton Joint Unified School District Board what your opinion reflects by joining in their efforts. Cynthia Bidney, 12219 Pascal,wanted to bring the attention of the Council to an article that Council Minutes 04/14/2009 Page 5 disturbs her. She read it as follows,"Grand Terrace Assistant City Manager moonlighted as Development Consultant in Loma Linda. Grand Terrace Assistant City Manager Steve Berry moonlighted as a consultant to a developer in the adjoining City of Loma Linda in 2006,the Sentinnel has learned. Without the knowledge or blessing of Grand Terrace City Council, Berry was retained by Glenn Ellsman,one of the principals in Mission Development at a rate of$3,000.00 per month. Berry designed for Ellsman a website entitled "Save the Hills" which advocated against Measure V and on behalf of Measure U. He also engaged in voter contact within some Loma Linda neighborhoods to advocate on behalf of Measure U. Berry approached home owners who had posted Measure V campaign signs in their yards and attempted to convince them to take the signs down. When one of the homeowners asked whom he was working for, Berry told him that he was working with and on behalf of the Loma Linda Mayor, Floyd Peterson, who was opposed to Measure V. Ultimately Measure V was passed by Loma Linda. Berry did not inform the Grand Terrace City Council or his boss, City Manager Tom Schwab, that he was serving as a consultant on the political issue in the neighboring City. Schwab said that"he learned about Berry's moonlighting after the fact and only as a consequence of an employee evaluation, in which the subject of his pay level became an issue." During that evaluation, Berry requested a pay raise to make up for the expiration of his contract with Ellsman. "He asked me for a raise,"Schwab recollected. "He said that he had been working as a consultant with Glenn Ellsman against the Measure g . V issue in Loma Linda but that the Election was over and now he was down 3,000 per month." Schwab said that he would not have approved of Berry working with Ellsman in Loma Linda. "It took me by surprise,"Schwab said"I would not been happy about this and I don't believe that the City Council is knowledgeable of it." It is known in some quarters that after going to work as Assistant City Manager in Grand Terrace Berry was operating an enterprise called Trash.com. Notably in his Statement of Economic Interest filed on February 28, 2007, for the calendar year 2006, Berry did not disclose his work on behalf of Ellsman and Mission Development. He did not include the information relating to Ellsman payments to him in the document. I would like to know what else he is not telling us. Jeff Allen,22549 Brentwood Street,indicated that Azure Hills Adventist Church willingly, on short notice, allowed the C.E.R.T. Training Program to use their facilities for the entire 8 weeks that they conducted the training at no cost with no restrictions and they would like to publicly acknowledge their cooperation and thank them. REPORTS 5A. Committee Reports 1. Community Emergency Response Team(C.E.R.T.) a. Minutes of January 6, 2009 and February 2, 2009 CC-2009-47 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER �, STANCKIEWITZ, CARRIED 5-0, to-accept the January 6, 2009 and February 2, Council Minutes 04/14/2009 t u Page 6 2009 Minutes of the Community Emergency Response Team (C.E.R.T.I 2. Historical and Cultural Activities Committee a. Minutes of March 2, 2009 CC-2009-48 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 5-0,to accept the March 2,2009 Minutes of the Historical and Cultural Activities Committee. 3. Emergency Operations Committee a. Minutes of March 3, 2009 CC-2009-49 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to accept the March 3, 2009 Minutes of the Emergency Operations Committee. 5B. Council Reports Mayor Pro Tern Garcia, shared a letter that the Council received from the School Board regarding the request to hold a joint meeting. The School Board indicated that they are not 4 able to schedule a joint meeting during the current school year. It is their hope that they would be able to look at the 2009-10 school year when the budget concerns and the work load of preparing for the new high has decreased. She expressed her deep disappointment of the Colton Joint Unified School District Board Members inability to meet with one of the cities in their jurisdiction when we know that there is an issue that is deeply important to us. She thanked the efforts of the community. We are small but incredibly migity and the people of our community are engaged, knowledgeable and should not be underestimated. She spoke to Lori Williams about the Grand Terrace Community Players and she also feels that there are a lot of theatrical/drama type people in the community and she is looking forward to their productions. Easter Sunrise service, as always, was a great event. Along with the local Churches many community groups and businesses were involved. The Blue Mountain Senior Villas are still accepting applications. On Saturday,April 11,2009 the Free Dump Day/Community Clean-up event was held. 600 yards of materials were collected and 30 yards of e-waste. She thanked Burrtec for their support and Barrie Owens. The Woman's Club held their program on Women in History. She reported that Market Night will be held on April 20" and that the San Bernardino Symphony will be in Grand Terrace on May 1, 2009 from 5:30 to 8:30 p.m. On May 3`d the 251"Annual Art Show hosted by the Historical & Cultural Activities Committee will be held. Councilmember Bea Cortes,reported that she attended SANBAG's Board Meeting and that Grand Terrace will be receiving $200,000.00 from the Federal Stimulus to go toward road ?' repairs. The new Measure I will be coming in the next couple of years and that should be Council Minutes 04/14/2009 Page 7 $184,000.00. The gas tax funds should also be coming. She thanked Craig Neustaedter for his efforts on behalf of the City of Grand Terrace. She attended the ground breaking for the new high school. It was bitter sweet. She thanked the Mayor for doing an outstanding job. She gave special thanks to Acting City Manager Steve Berry for his efforts in talking to Mr. Abril. The Sunrise Easter Event was wonderful. Councilmember Jim Miller, reported that the Boys Scouts of America held their Scout Master Award Program for Distinguished Citizens of the Year. For the last couple of years Grand Terrace has had distinguished people recognized. Last year was Mayor Maryetta Ferrd and this year it was Patricia Nix. He thanked those people who attended the event. Councilmember Stanckiewitz, he thanked the Rename Grand Terrace High School Committee for their efforts and stated that he is available for whatever they may need. The RED Team has been meeting and they are working on coming up with a proposal to bring to Council on new signage in the City. Ma oy r Mgaetta Ferrd,thanked Amanda Betten and Wendy for their efforts and that Council is behind them 100%. She stated that it was an honor to attend the ground breaking ceremony for the high school and that she had the opportunity to speak. L 1 PUBLIC HEARINGS -None UNFINISHED BUSINESS 7A. Review the Updated Reports from the City's Traffic Engineer and the New Reports from the San Bernardino County Sheriff on Speed Controls for Palm Avenue CC-2009-50 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY COUNCILMEMBER CORTES,CARRIED 5-0,to approve Staff s recommendation not to install any stop signs on Palm-and to review the vegetation trimming recommendations from both the Sheriff and the Traffic Engineer and utilize City Staff to complete the work notifying property owners of any work on city-owned right-of-ways. NEW BUSINESS 8A. Property Lease Agreement American Promotional Events, Inc. Dba Freedom Fireworks/Red Devil Fireworks/TNT Fireworks CC-2009-51 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MILLER, CARRIED 5-0, to table the Property Lease Agreement American (., Promotional Events, Inc. Dba Freedom Fireworks/Red Devil Fireworks/TNT i Council Minutes 04/14/2009 Page 8 Fireworks and to direct staff to work with Grand Terrace Little League and Grand Terrace Community Soccer Club to come up with an agreement regarding fees, etc. and bring this item back to the next Council Meeting. CLOSED SESSION -None Mayor Ferre adjourned the meeting at 7:10 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, April 28, 2009 at 6:00 p.m. CITY CLERK of the City of Grani Terrace MAYOR of the City of Grand Terrace 1 I STAFF REPORT CRA() COUNCIL ITEM(X) MEETING DATE: APRIL 28,2009 SUBJECT: AWARD OF BID FOR.THE ORANGE GROVE PARKWAY LOCATION: NORTHWEST CORNER OF MOUNT VERNON AVENUE AND GRAND TERRACE ROAD. RECOMMENDATIONS: AWARD BID NO. GTB-09-02 TO EZ SUNNYDAY LANDSCAPE P.O. BOX 878,RIALTO, CA 92377 FUNDING REQUIRED X BACKGROUND: The Orange Grove Parkway project; envisioned by Mayor Maryetta Ferre with the support of the City 'Council,will bring back the small Washington Naval oranges to the Blue Mountain City. Using funds from Park Development fees,this parkway project will be planted with sixty-two orange trees and wraps around .t the northeast corner of Mount Vernon Avenue and Grand Terrace Road. The irrigation system will be a drip system powered by a solar water controller saving electricity and the expense of running power to the site. Staff requested and was granted a budget of$60,000 to construct the project. Plans and specifications have been approved by City Staff. The project was sent out to bid on March 16,2009. Eight landscape contractor bids were opened on April 6,2009.The low bid was EZ Sunnyday Landscape at$22,760.00. EZ Sunnyday Landscape references have been checked and all references where very happy with the work that was provided and would contract with EZ Sunnyday Landscape in the future. Attached as (Exhibit"A") is a list of contractors that bid on the project. Staff took a proactive approach to reducing the cost of the parkway project by purchasing the trees directly from the growers. This reduced the project costs considerably. To date$16,526.68 has been expended which includes purchasing the trees,designing the parkway plans and specifications and obtaining agency approvals. (See Exhibit `B") Awarding the bid for$22,760.00 will bring the total cost of the project to a$39,286.68 less than$60,000.00 that was budgeted. Page 1 of 2 COUNCIL AGENDA ITEM NO.��; 1 RECOMMENDATIONS: Staff recommends that the City Council award the contract for the installation of Washington Naval oranges;"-' at the Orange Grove Parkway in the amount of$22,760.00, to EZ Sunnyday Landscape. FISCAL IMPACT: The Orange Grove Parkway was budgeted to cost approximately$60,000.00 at completion. With the slow down in the economy, prices have come downward for labor and materials. The anticipated funds to construct the Orange Grove Parkway is approximately$39,286.68. This leave a savings of$20,713.32. Attachments: Exhibit"A" Exhibit `B" i 1�111 I I"1 1 !1 GRAND TERRACE ORANGE GROVE PARKWAY GTB-09-02 BID RESULTS *Bid results are in order received BIDDER AMOUNT EZ Sunnyday Landscape $22,760.00 S. Parker Engineering, Inc. $58,595.00 Rock Bottom,Inc. $52,822.00 Jim Prather's Landscaping. Inc. $34,862.00 Marina Landscape, Inc. $36,500.00 America West Landscaping,Inc. $46,254.07 Belaire=West Landscape, Inc. $42,030.00 I.P.S.,Inc. $66,550.00 3 EXHIBIT "B" glAlnq Account Information Page: 4/1612009 10:25:55AM CITY OF GRAND TERRACE Account No: E 13-445-710-000-000 Title: ORANGE GROVE PARKWAY Fiscal Year: 2009 Debit/Credit: D Account Class: Budgeted: Y Year End Estimate: 0.00 Status Code: 0 Allotment: N JC Required: N Locked: N StandardAcct: Y Budget Account: Account History Year Total Budget Encumbrances Expenditures Balance 2009 60.000.00 416.85 16,526.68 43,056.47 Account Activity Period Total Budget Encumbrances Expenditures Balance 1 60,000.00 0.00 0.00 60,000.00 2 0.00 2,907.50 892.50 56,200.00 5 0.00 1,793.00- 1,793.00 56,200.00 7 0.00 1,094.35 1,105.65 54,000.00 8 0.00 7.911.45 0.00 46.088.55 9 0.00 9,203.45- 9,235.42 46,056.58 10 0.00 500.00- 3,500.11 43,056.47 Totals: 60,000.00 416.85 16,526.68 43,056.47 Transaction Detail Period Jrnal Doc Type Doc Date Post Date Group Reference Description, Amount DIC 2 AP PO po 8/5/2008 8/5/2008 plunsford 2145 Orange Grove Pkwy constructio 3,800.00 2 AP IN invoice 8/26/2008 8/20/2008 mboustedt 3793 Orange Grove Pkwy constructio 892.50 D 2 AP LI po 8/26/2008 8/20/2008 mboustedt 3793 Orange Grove Pkwy constructio 892.50- 5 AP IN invoice 11/25/2008 11/19/2008 mboustedt 3801 Orange Grove Pkwy constructio 1,793.00 D 5 AP LI po 11/25/2008 11/19/2008 mboustedt 3801 Orange Grove Pkwy constructio 1,793.00- 7 AP PO po 1/20/2009 1/20/2009 plunsford 2218 Construction Field Services 2,200 00 7 AP IN invoice 1/27/2009 1/21/2009 mboustedt 3827 Orange Grove Pkwy plans 1,105.65 D 7 AP LI po 1/27/2009 1/21/2009 mboustedt 3827 Orange Grove Pkwy constructio 1,105.65- _ 8 AP PO po 2/17/2009 2/17/2009 plunsford 2224 15 Gal oversided Wash Navel Or 4.030.00 8 AP PO po 2/17/2009 2/17/2009 plunsford 2224 15 Gal Hollywood Twisted Junip 3,150.00 8 AP PO po 2/17/2009 2/17/2009 plunsford 2224 Freight 175.00 Page: 1 glAlnq Account Informatlon 2 4/16l2009 10:25:55AM CITY OF GRAND TERRACE Page: Account No. E 13-445-710-000-000 Title: ORANGE GROVE PARKWAY Fiscal Year: 2009 Transaction Detail Period Jrnal Doc Type Doc Data Post Date Group Reference Description Amount D/C 8 AP PO po 2/17/2009 2/17/2009 plunsford 2224 Sales Tax 556.45 9 AP IN invoice 3/10/2009 3/2/2009 mboustedt JAN-FEB City Visa Charges Jan-Feb 2009. 31 97 D 9 AP IN invoice 3/10/2009 3/2/2009 plunsford 2/3/09 15 Gal oversided Wash Navel Or 4,03000 D 9 AP LI Po 3/10/2009 3/2/2009 plunsford 2/3/09 15 Gal oversided Wash Navel Or 9 AP IN invoice 3/10/2009 3/2/2009 plunsford 2/3/09 4, 0.00- 15 Gal Hollywood Twisted Junip 3,1515000 D 9 AP LI Po 3/10/2009 3/2/2009 plunsford 2/3/09 15 Gal Hollywood Twisted Junip 3,150.00- 9 AP IN invoice 3/10/2009 3/2/2009 plunsford 2/3/09 Freight 9 AP LI Po 3/10/2009 3/2/2009 175.00 D plunsford 2/3/09 Freight 175.00- 9 AP IN invoice 3/10/2009 3/2/2009 plunsford 2J3/09 Sales Tax 9 AP LI Po 3/10/2009- 3/2/2009 556.45 D plunsford 2/3/09 Sales Tax - 556.45- 9 AP IN invoice 3/24/2009 3/18/2009 mboustedt 3834 January Construction Field Ser 9 AP LI Po 3/24/2009 3/18/2009 mboustedt 3834. 720 00 D 9 AP IN invoice 3/24/2009 3/18/2009 mboustedt 3843 Construction Field Services 720.00- February Construction Field Se 572.00 D 9 AP LI p0 3/24/2009 3/18/2009 mboustedt 3843 Construction Field Services 572.00- 10 AP IN invoice 4/14/2009 4/8/2009 mboustedt 981712 10 AP IN invoice 4/14/2009 4/8/2009 mboustedt 3853 Small Document Indexing 0.11 D 10 AP LI Construction Field Services 500.00 D Po 4/14/2009 4/8/2009 mboustedt 3853 Construction Field Services 10 AP IN invoice 4/14/2009 4/8/2009 mboustedt OrgGrvPkwaw-04/01/09 Plan Check-Orange Grve Parkway 500.00- g y 3,000.00 D Budget Adjustments: 0.00 Encumbrances: 416.85 Activity: 16,526.68 Page.2 to , RESOLUTION NO. ,. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF . GRAND TERRACE, CALIFORNIA, PLEDGING SUPPORT OF THE SAN BERNARDINO COUNTY HOMELESS PARTNERSHIP WHEREAS, according to the 2007.Point in Time Count and Survey, the County of San Bernardino has experienced a 39%increase in homelessness over the past four years which included a total of 7,331 men, women, and children who are homeless in San Bernardino County; and WHEREAS, as a result of this increase the County of San Bernardino Board of Supervisors authorized the creation of the San Bernardino County Homeless Partnership; and WHEREAS, the principle mission of the Partnership is to provide a system of care network,that is inclusive, well-planned, coordinated and evaluated and is accessible to-all who are homeless or at risk of becoming homeless; and WHEREAS, this Countywide partnership of public and private agencies will coordinate services'and resources to end homelessness in our County; and NOW, THEREFORE, BE IT RESOLVED, that the City of Grand Terrace hereby pledges its support of the San Bernardino County Homeless Partnership. PASSED, APPROVED AND ADOPTED this 28" day of April, 2009. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace I; t , I4L r RAND TER C Community Services Department Staff Report MEETING DATE: April 28"2009 CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: APPROVE ADDITIONAL PAYMENT FOR THE CNG FACILITY'S GAS EXTENTION LINE FROM AQMD FUND AB2766 (X) FUNDING REQUIRED BACKGROUND The City received a grant from the AQMD to build a CNG clean-fueling station in the City Hall Corporate Yard. The facility was built in 2004 and currently fuels three CNG vehicles. Part of the agreement with the Gas Company was to project the amount of CNG fuel to be used within a thirty-seven month period from the date the service was installed. Based upon consumption,the City could be billed for a partial installation cost of the gas line. Due to the limited number of miles our vehicles travel,the City did not meet its required CNG usage. The Gas Company has billed the City$2,348.88 for the gas line installation portion. RECOMMENDATION: Staff is requesting an appropriation from the AQMD Fund AB2766 in the full amount of$2,348.88 for payment to fulfill the Gas Company's Line Extension Contract terms. The AQMD funds are to be used strictly for the purchase of alternative fuel vehicles and maintenance on the CNG station.The AQMD Fund AB2766 does not affect the General Fund Balance. COUNCIL AGENDA ITEM NO. COMMUNITY EMERGENCY RESPONSE TEAM 3111MINUTES APR 1 ?Ogg MARCH 3, 2009 CITY OF GRAPUo FERRACF. CITY r_F,K c ,,:_:• Members present: Debra Hurst, Randy Halseth, Jeff Allen, Shannon Bryant, Glenn Nichols, Adele Urrea, Bernie Urrea, Larry Boutcher, Peggy Witt, Sue Taylor, Jim Stamm, Matt Wirz, Barbara Smeltzer, Joe Ramos, Vic Pfenninghausen. Members absent: Oscar Santana, Steve Berry, Lee Ann Garcia, Barrie Owens, Bernard Ojeda, Cliff Homan, Dragos Barbu, Ingrid Clark, Jim Vert, Joanne Thoring, Helen Ramos, Lew Neeb, Margie Miller, Milford Herman, Phil Spisak, Sandy Luckman, Teri Robb, James Monroe. Guests present: Lynette Sandiford Meeting was called to order by Randy Halseth at 7:02 pm. Flag salute was given. Introduction of guest Lynette Sandiford - currently taking CERT training classes. Approval of Agenda by members present Approval of Minutes for February 3, 2009 by members present Treasurers report: Ending combined balance as of 3/3/09 is $5,278.75 as presented by Matt Wirz. Training - New Training class currently being held during the month of March, 2009. Meetings are on Mondays and Thursdays. The final scenario will be on Monday, March 30th. Current members are encouraged to attend and be victims. Fundraising Report- Nothing new to report at this time. There will be no Grand Terrace Days this year. There will be an event (date to be determined later) for a Health and Safety Fair which will be sponsored by the Sheriffs Department We can participate and maybe do a raffle and recruiting for additional CERT members. Old Business: CERT classes are currently being held on Mondays and Thursdays. We should have about 10 new members upon its completion. The MURS radios have been distributed to various members of CERT. Check-in time is Mondays at 7:30pm. The Earthquake scenario group is meeting to develop a plan for the April 22nd EOC city exercise. The walk up Blue Mountain is scheduled for March 15th. Need COUNCIL AGENDA ITEM NO. k IC� 1 to be there at 7:00 am. We will be stationed on the mountain to hand out water, ram, energy bars and be a rest station for the participants. " New Business: The new CERT members will be sworn in by the City of Grand Terrace during the month of April. Randy is looking into getting CERT T-Shirts for members to purchase. This will make us more visible to the public. Getting some flyers together and put in local paper to advertise CERT and upcoming CERT classes. Possible CERT classes for the younger generation. Randy to look into this. Currently an CERT member must be at least 18 years old. Possible to contact "Boy Scouts" and "Girl Scouts" for younger members. Joe Ramos-recently attended"T_rain_the-Trainer�!_classes.__ Ther,.being no other business to discuss, meeting was adjourned. � i Secretary, Debra Hurssf- NEXT MEETING APRIL 7, 2009 7:00 PM CITY HALL I i f.r .v Wit, STAFF REPORT -� RAMD TER R C CITY MANAGERS'S OFFICE CRA ITEM () COUNCIL ITEM (X) -- MEETING DATE: April 28, 2009 .�` SUBJECT: Property Lease Agreement American Promotional Events, Inc. Dba Freedom Fireworks/Red Devil Fireworks/TNT Fireworks FUNDING REQUIRED (X) NO FUNDING REQUIRED At the April 14th Council Meeting , it was requested by Council Member Stanckiewitz to have staff meet with representatives of the Grand Terrace Community Soccer League and the Grand Terrace Little League to discuss the City's lighting and field use fee structure. The Council discussion included tabling the lease agreement with TNT Fireworks until the April 28th Council Meeting. The motion was made by Mayor Pro Tem Lee Ann Garcia and seconded by Council Member Jim Miller. The motion passed 5-0. The Acting City Manager met with the presidents of both the Grand Terrace Community ' Soccer League and the Grand Terrace Little League on April 20" in City Hall. Both leagues agreed to have the July 4th 2009 Fireworks Sale on Barton' Road as their last fireworks fundraising event in return for the City eliminating the $5 per child field use fee and providing a lighting credit (an average of their last three year's usage). Revenue to the City: 2008 Lighting Fees for Soccer = $1700 2008 Lighting Fees for Little League = $1300 2008 Field Use Fees for Soccer= $3210 2008 Field Use Fees for Little League = $1270 Total fees paid to the City in 2008 = $7,480 Accompanying, please find a Property Lease Agreement by and between the Community Redevelopment Agency of the City.of Grand Terrace and American Promotional Events, Inc. dba Freedom Fireworks/Red Devil Fireworks/TNT Fireworks to lease property located at 22293 Barton Road, Grand Terrace, California, for the purpose of conducting the sale of"Safe and Sane" fireworks from June 28, 2009 to July 4, 2009. The actual sale of fireworks will be conducted by the Grand Terrace Little (r ? League and Grand Terrace Soccer Associations as a fund raiser. As in the past, rental for the site is $1.00. Also, please find a copy of the draft permit and Certificate of Insurance. COUNCIL AGENDA ITEM NO. �j� STAFF RECOMMENDATION: Approve the attached Property Lease Agreement with American Promotional Events, Inc., dba Freedom Fireworks/Red Devil Fireworks/TNT Fireworks. Direct staff to prepare an ordinance to ban fireworks after Julx 4th 2009 in the City of Grand Terrace and bring it back to the Council at the May 26 h meeting. Direct staff to reduce any revenue streams from both leagues for field use and average lighting use in preparation of the FY 2009-10 Budget. FISCAL IMPACT: $7,480 in potential fees for FY 2009-10 i r ^ 4 PROPERTY LEASE AGREEMENT This Property Leas Agreement ("Lease") is entered.into by and between COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE ("Lessor") and AMERICAN PROMOTIONAL EVENTS,, INC., a ,California Corporation, d.b:a. Freedom Fireworks/Red Devil,- Fireworks/TNT Fireworks ("Lessee", on the terms and conditions below. �, Lessor represents and warrants that it has the authority to lease that certain real property located at 22293 BARTON ("The Premises") .in the cityof GRAND TERRACE, California. Lessor hereby leases,to Lessee and Lessee leases -from Lessor the Premises. Lessor grants Lessee and a nonprofit organization designated by Lessee the exclusive right to occupy the Premises for the sole purpose of conducting the sale of "Safe and Sane" fireworks from June.'28, 2009�to July 4, 2009. Lessee agrees to remove the temporary fireworks sales booth on or before July 8, 2009, leaving the Premises clean and free of debris. ok Lessee agrees to maintain and provide Public Liability and Property �i Damage Insurance in the amount of TEN MILLION DOLLARS $1o,000,000.00) p combined single limits, pertaining to and protecting against liab' • arising gfom the activities conducted at the Premises by Lessee and the arising from the nonprofit organization. Lessor, and any other parties designated by the Lessor, will be named as an additional insured on said policy and a certificate of insurance will be provided Lessor prior to the occupancy of the Premises. Lessee shall indemnify, hold harmless and defend Lessor from and against any loss, claims or costs arising from the use of the Premises by Lessee and the nonprofit organization. This Lease is subject to cancellation in the event of either sale of,, of construction on, the property that would prohibit the use of the site. This Lease is also subject to cancellation if, for any reason, the Lessee is unable to secure a group to operate .on the premises, or the nonprofit organization cannot acquire and maintain all city, county, and state licenses and/or permits necessary to operate a legal fireworks sale on the Premises in compliance with r;F. applicable law. In the event of cancellation, Lessee shall give Lessor written notice of the cancellation no later than June 15, 2009. Lessor shall refu id the rent paid within ten (10) days of such.notice. Lessee agrees to observe all of the obligations hereunder and Lessor agrees Lessee shall have quiet possession and enjoyment of the Premises during the term of this Lease. This Lease contains the entire agreement between the parties. Any amendment or modification hereto shall be effective only if in writing and signed by both parties. Rental consideration for this Lease shall be a total of ONE DOLLAR ($1.00). COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE By: Date: AMERICAN PROMOTIONAL EVENTS, INC. By: Date: Rick P69, T- LOC# XXX0691 rat 7 TO WHOM IT MAY CONCERN: Permission is hereby granted to GRAB j9i2�2,gc� L,TF[*- (,¢�y ��and AMERICAN PROMOTIONAL EVENTS, INC., d.b.a., TNT FIREWORKS, for the exclusive right to use the property located at 22293 BARTON ROAD in the City of GRAND TERRACE for their 2009 Fireworks stand. It is understood that this sale will be conducted in accordance with all City, County and State regulations, and the property left clean and free of debris. Community Redevelopment Agency of Grand Terrace By: Date: #XXX0691 5 DATE CERTIFICATE OF INSURANCE ACORD„ I ISSUE 03/06/2009 PRODUCER This certificate is issued as a matter of information only and confers no rights MCGRIFF,SEIBELS&WILLIAMS,INC. upon the Certificate Holder. This Certificate does not amend,extend or alter the P O.Box 10265 coverage afforded by the policies below. Birmingham,AL 35202 800-476-2211 COMPANIES AFFORDING COVERAGE ComApany Columbia Casualty Company INSURED Company Colony National Insurance,Co. American Promotional Events,Inc. B dba TNT Fireworks 555 North Gilbert Avenue Company Fullerton,CA 92833 C �\ Company D Company E This is to certify that the policies of insurance described herein-have been issued-to the-insured-named-herein for the polfcy period-Indicate. Notwithstanding any requirement,term or condition of contract or other document with respect to which this certificate may be issued or may pertain,the insurance afforded by the policies described herein is subject to all the terms,conditions and exclusions of such policies. Limits shown may have been reduced by paid claims. CO TYPE OF INSURANCE POLICY NUMBER EFFECTIVE LIMITS OF LIABILITY LT EXPIRATION A GENERAL LIABILITY PCL0223304725 11/01/2008 EACH OCCURRENCE $ 1,000,000 i$lCommetcisl General Liability 11/01/2009 FIRE DAMAGE $ 100,000 ❑claims Me& ®occurrence ❑Owners'and Contractors'Protection MEDICAL EXPENSE $ EXCLUDED ®$5.000 Deductible Per oec PERS.AND ADVERTISING INJURY $ 1,000,000 ❑ GENERAL AGGREGATE. � $-- 2,000,000 General Aggregate Limit applies per. PRODUCTS AND COMP.OPER.AGG. 11S 2,000,000 ❑Policy ❑Proled ®Location f AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ z ❑Any Autornoblle - ❑All Owned Automobiles BODILY INJURY person) $ r' ❑scheduled Automobiles BODILY INJURY Lftr accident Is ❑Hired Automobiles PROPERTY DAMAGE Per accident $ ❑Non-owned Automobiles COMPREHENSIVE ❑ COLLISION WORKERS'COMPENSATION WC Statuto Limit Other AND EMPLOYERS'LIABILITY EL EACH ACCIDENT is EL DISEASE(Each employee) 1$ EL DISEASE(policy Limit $ B EXCESS LIABILITY AR44602750 11/01/2008 EACH OCCURRENCE $ 5,000,000 M occurrence ❑claims Made 11/01/2009 AGGREGATE RetentiorVDeductible 10.000 1 $ 5,000,000 1 $ $ $ $ 22393 BARTON I $ GRAND TERRACE,CA(LOC#XXX0691) _ The Certificate Holder is named as Additional Insured with respect to General Liability as required by written contract subject to policy terms,conditions,and exclusions. CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE Authorized Representative .r CITY GRAND TERRACE BARTON _ 22293 B GRAND TERRACE,CA 92313 t CITY �-�' RAMD TIER L Community Services Department Staff Report MEETING DATE: April 28, 2009_ CRA ITEM ( ) COUNCIL ITEM (X) SUBJECT: PARKING SITUATION ON DEBERRY (X) NO FUNDING REQUIRED BACKGROUND 2007 N In March 2007, staff received a request from Jason Karger, the developer and property owner of 15 parcels on De Berry Street, to designate the zone in front of these parcels as a "No Overnight Parking"zone. The City's traffic engineer has reviewed the request and approved of the new designation. The owners of The Crest Apartments were sent a courtesy notification of this proceeding. Staff requested the City Council to approve a"NO OVERNIGHT PARKING"zone on the north side of De Berry Street, 861 feet west from Mt. Vernon. City Council approved the request. BACKGROUND 2009 The "No Over Night Parking" issue was brought to the City Council's attention at the February 10, 2009 City Council meeting by resident Harry A. McDermott, of 22452 De Berry Street. Below is a verbatim statement made by Mr. McDermott at the February I O'h, 2009 Council Meeting: "What I would like to bring to people's attention is the overnight parking in front of my house. On DeBerry Street there is only fourteen homes where there is no overnight parking. Last year my wife was here and brought this up to the City Council and since that time we have parked our vehicles out in front and I assumed that the Police officers were checking the homeowners and not issuing tickets. Since then, last week, I received a ticket for parking in front of my,house. Now the problem is that I do have a two car garage but my wife has a car, I have a car and I have two sons that have cars. So now we have two cars that were trying to figure out what to do with so were constantly trying to COUNCIL AGENDA ITEM NO.�- ' 1 l�Gr: I � fight the people from the apartments across the street, the Crest Apartments, for a parking spot. The problem is that most of the time we are having to, my son gets home late and sometimes I get home late so I'm having to walk 1/8 of a mile to try and park the car legally. The problem too is now with my car being so far away, I pick up the City Paper and they say that there is a rash in break-ins in automobiles. So the problem is, I'm going to be truthful, when I hear a car alarm go off, I don't pay no attention. I hear them all the time. But if my car was in front of my house and I heard the alarm go off you bet cha I'd - get up and call the Police or try to handle it myself or do something. Now my wife works in Los Angeles County, we love this town. We appreciate all that you are doing, all the improvements,the Senior Center, the High School you are going to do, all of the thfngs that you are doing that's why we wanted to be here. So I guess my question is, the bottom line is, who does this benefit both sides." To address this issue, Staff offered three options for the affected residents on DeBerry: (1) Maintain the parking situation as is, "No Overnight Parking" will continued to be enforced. (2) Remove the"No Overnight Parking" signs and allow everyone—including residents of the Crest Apartments-- to park on DeBerry. (3) Issue Parking Permits for the affected DeBerry resident's cars and only allow permitted parking on DeBerry in the affected area:. It was noted in the letter to the affected homes that"should a majority of the.affected residents choose to go forward with Option 3, there will be a permitting process and fees will be charged per car permitted, to cover the cost of this program." Estimated Program Cost Year One: Initial Traffic Engineer study: $350 (one-time nonrecurring cost) Permits, licensing, administration costs: $300 per year(estimated 17 hours per year) New signage and installation: $750 (one-time non recurring cost) Total cost: $1400 Cost per vehicle scenarios*: 14 vehicles issued permits= $100 for year one, $42 bi-annually thereafter 20 vehicles issued,permits= $70 for year one, $30 bi-annually thereafter Voting Process Staff mailed out a self-addressed stamped envelope with three options to choose a,>, concerning the"No Overnight Parking" issue with a deadline date of March 2.7, 2009. As of March 301h seven(7) votes were received in support of proceeding with the"Issue Parking Permits" process and two (2) votes were received for"Maintain the current parking situation". A majority would have been(8) votes to change the current parking situation. After the deadline, Staff received two additional votes to proceed with the parking permits. Adding these votes would make it majority vote for proceeding with permits. All affected residents were notified by mail of the results and the Council Meeting to be held on Apri128`h, 2009 regarding this issue. RECOMMENDATION Staff recommends proceeding with the permit program, developing the cost structure, requesting input from the residents on the number of cars to be permitted, and bringing the final project back to Council for review and approval. 3 i approval. They have been reviewed by the City Attorney and Building and Safety. STAFF RECOMMENDATION: Execute the attached Cooperative agreements and create a welcoming and smooth riding entrance to the City of Grand Terrace off the I-215 freeway. FISCAL IMPACT: Funds totaling $60,000 have been budgeted in the FY 2008-09 Budget, Street Improvement Fund 46-200-270. I i 08-SBd-215-PM 1.17/1.5 a= I-215/Barton Road O/C Grind and Overlay In the City of Grand Terrace EA ON4301 District Agreement No. 8-1424 COOPERATIVE AGREEMENT This AGREEMENT, entered into effective on 2009, is between the STATE OF CALIFORNIA, acting by and through its Department of Transportation, referred to herein as "STATE," and the CITY OF GRAND TERRACE, a body politic and a municipal corporation of the State of California, referred to herein as"CITY." RECITALS 1. STATE and CITY, pursuant to Streets and Highways Code sections 114 and 130, are authorized to enter into a Cooperative Agreement for improvements to the State,Highway System (SHS)within CITY's jurisdiction. 2. CITY will perform grinding and overlay 2 inches Hot Mix Asphalt(HMA) at the Interstate 215 (I-215)/Barton Road overcrossing, northbound entrance and exit ramps and the southbound exit ramp, within CITY, referred to herein as "RAMP PROJECT." STATE will prepare the environmental documentation and provide State-furnished materials(SFM);traffic control; Maintenance Zone Enhanced Enforced Program (MAZEEP);striping; and STATE's Independent Quality Assurance(IQA) for RAMP PROJECT 3. CITY will also perform grinding and overlay 2 inches HMA on the west side of Interstate 215 (I-215)/Barton Road overcrossing including the southbound turn lane, within CITY, referred to as "OVERCROSSING PROJECT." STATE will prepare the environmental documentation and provide SFM; traffic control; MAZEEP; striping; and STATE's IQA for OVERCROSSING PROJECT. 4. STATE and CITY will share fifty/fifty the cost of grinding and overlay for an estimated total cost of$91,800 required for satisfactory completion of RAMP PROJECT, as shown on Exhibit A, attached to and made a part of this Agreement. If it becomes necessary to obtain additional funds to complete RAMP PROJECT, these additional funds will be shared fifty/fifty by STATE and CITY. t District Agreement No. 8-1424 5. CITY will fund one hundred percent (100%) of the costs for grinding and overlay cY required for satisfactory completion of OVERCROSSING PROJECT. If it beco es necessary to obtain additional funds to complete OVERCROSSING PROJECT, these additional funds will be paid one hundred percent(100%)by CITY. The RAMP PROJECT and OVERCROSSING PROJECT are shown on Exhibit B, attached hereto and made a part of this Agreement. 6. Apart from its contribution, STATE will also fund one hundred percent(100%) of the costs for the environmental documentation, SFM, traffic control, MAZEEP, striping and STATE's IQA activities for RAMP PROJECT and OVERCROSSING PROJECT. 7. The terms of this Agreement shall supersede any inconsistent terms of any prior Memorandum of Understanding(MOU)or agreement relating to RAMP PROJECT and OVERCROSSING PROJECT. 8. The parties now define herein below the terms and conditions under which RAMP PROJECT and OVERCROSSING PROJECT will be constructed, financed, owned, operated, and maintained. SECTION I CITY AGREES: . l. CITY will perform grinding and overlay 2" HMA for"RAMP PROJECT"and "OVERCROSSING PROJECT." 2. CITY will pay fifty percent of the estimated total of$91,800, toward the cost of grinding and overlay required for satisfactory completion of RAMP PROJECT, as shown on Exhibit A, attached to and made a part of this Agreement. If it becomes necessary to obtain additional funds to complete RAMP PROJECT, these additional funds will be shared fifty/fifty by STATE and CITY. 3. CITY will fund one hundred percent(100%) of the cost-of grinding and overlay required for satisfactory completion of OVERCROSSING PROJECT. If it becomes nec ssary to obtain additional funds to complete OVERCROSSING PROJECT, these additional funds will be paid one hundred percent (100%)by CITY. 4. All RAMP PROJECT and OVERCROSSING PROJECT work performed by CITY, or performed on CITY's behalf, shall be performed in accordance with all State and Federal laws, regulations, policies, procedures, and standards that STATE would normally follow. All such RAMP PROJECT and OVERCROSSING PROJECT work shall be submitted to STATE for STATE's review, comment, concurrence, and/or approval at appropriate stages of development. , 2 District Agreement No. 8-1424 5. All RAMP PROJECT and OVERCROSSING PROJECT work, except as set forth in this Agreement, is to be performed by CITY. Should CITY request that STATE perform any portion of RAMP PROJECT or/and OVERCROSSING PROJECT work, except as otherwise set forth in this Agreement, CITY shall first agree to reimburse STATE for such work pursuant to an amendment to this Agreement. 6. To make written application to STATE for necessary encroachment permits authorizing entry of CITY onto SHS right of way to perform required work as more specifically defined elsewhere in this Agreement. CITY shall also require CITY's consultants and - contractors to make written application to STATE for the same necessary encroachment permits. 7. To submit a billing in the amount of$45,900 to STATE within thirty(30) days after completion of RAMP PROJECT and OVERCROSSING PROJECT. Said billing represents STATE's fifty percent(50%) share of the estimated$91,800 cost to complete RAMP PROJECT. 8. CITY's construction contractor shall maintain in force, until completion and acceptance of the.RAMP PROJECT and OVERCROSSING PROJECT construction contract, a policy of General Liability Insurance, including coverage of Bodily Injury Liability and Property Damage Liability, that complies with all coverage requirements with Section 7- 1.12 of STATE's then effective Standard Specifications. Such policy shall contain an additional insured endorsement naming STATE and its officers, agents, and employees as additional insureds. This insurance coverage shall be evidenced by a Certificate of Insurance in a form satisfactory to STATE which shall be delivered to STATE before the issuance of an encroachment permit to CITY's construction contractor. 9. To require the construction contractor to furnish both a payment and a performance bond, naming CITY as obligee with both bonds-complying with the requirements set forth in Section 3-1.02 of STATE's current Standard Specifications prior to performing any RAMP PROJECT and OVERCROSSING PROJECT construction work. ,CITY shall defend, indemnify, and hold harmless STATE and its officers, agents, and employees from all claims and suits by stop notice claimants related to the construction of RAMP PROJECT and OVERCROSSING PROJECT. 10. CITY shall administer contract in a manner conforming to STATE's Construction Manual, Construction Manual Supplemenf for Local Agency Resident Engineer, Local Agency Structure Representative Guideline, and the RAMP PROJECT and OVERCROSSING PROJECT encroachment permits. 11. Construction within the existing or ultimate SHS right of way shall comply with STATE's Standard Specifications, the Project Special Provisions, and STATE's Construction Manual. 3 District Agreement No. 8-1 24 12. To comply with all of the commitments and conditions set forth in the environmental documentation, permits, approvals, and agreements as those commitments and conditions apply to CITY's responsibilities in this Agreement. 13. If any existing utility facilities conflict with the construction of RAMP PROJECT or violate STATE's encroachment policy, CITY shall make all necessary arrangements with the owners of such facilities for their timely accommodation, protection,relocation, or removal. The cost for the RAMP PROJECT 's positive identification and location, protection, relocation, or removal of utility facilities whether inside or outside STATE's riglit of way shall be determined in accordance with Federal and California laws and regulations, and STATE's policies, procedures, standards, practices, and applicable agreements including, but not limited to, Freeway Master Contracts. 14. RAMP PROJECT material testing and Quality Control/Assurance shall conform to STATE's Construction Manual, Construction Manual Supplement for Local Agency Resident Engineer, Local Agency Structure Representative Guideline and STATE's California Test Methods, and shall be performed by a material-tester certified by STATE, at STATE's expense. 15. Upon completion of RAMP PROJECT and OVERCROSSING PROJECT construction, CITY will operate and maintain, at CITY's cost, any part of RAMP PROJECT and ' OVERCROSSING PROJECT located outside of the existing SHS right of way. 16. If CITY cannot complete RAMP PROJECT and OVERCROSSING PROJECT originally scoped, scheduled, and estimated, STATE will amend the RAMP.PROJECT and OVERCROSSING PROJECT for a suitable resolution to ensure an alternate form of modified RAMP PROJECT and OVERCROSSING PROJECT. 17. If CITY terminates the RAMP PROJECT and OVERCROSSING PROJECT prior to completion, CITY shall return the SHS right of way to its original condition or to a safe and operable condition acceptable to STATE. STATE reserves the right to finish RAMP PROJECT and OVERCROSSING PROJECT or place RAMP PROJECT and OVERCROSSING PROJECT in a safe and operable condition and STATE will bill CITY for CITY's share of the actual expenses incurred. 18. If unanticipated cultural, archaeological, paleontological or other protected materials are encountered during RAMP PROJECT and OVERCROSSING PROJECT construction, CITY shall stop work in that area until a qualified professional can evaluate the nature and significance of the find and a plan is approved for the removal or protection of that material. CITY will notify STATE within twenty-four(24) hours of any said encounter. The costs for any removal or protection of that material shall be covered as a RAMP PROJECT and OVERCROSSING PROJECT cost contemplated by this Agreement. 4 District Agreement No, 8-1424 19. Upon completion of RAMP PROJECT and OVERCROSSING PROJECT and all work incidental thereto, to furnish STATE with a detailed statement of the total actual costs of construction for the"RAMP PROJECT " portion of contract, including the,costs of any claims related to the construction contract which have been allowed to the construction contractor pursuant to the construction contract administrative claims process or arbitration and all claims-related.defense'costs incurred by CITY for"RAMP PROJECT." CITY thereafter shall ref6d.to STATE, promptly after completion of CITY's final accounting of"RAMP PROJECT"costs, any amount of STATE's deposit required in Section I, Article 6, remaining after actual costs,to be'bore by STATE have been deducted, or to bill STATE for an additional fifty percent(50%) amount required to J complete STATE's financial'obligations pursuant to the Agreement. SECTION II STATE AGREES: 1. STATE will share fifty percent of the estimated total of$91,800 toward the costs of grinding and overlay required for satisfactory completion of RAMP PROJECT, as shown on Exhibit A, attached to and made a part of this Agreement. If it becomes necessary to obtain additional funds-to complete RAMP PROJECT,,these additional funds will be shared fifty/fifty by-STATE and CITY. } 2. To provide and fund one hundred percent(100%)of,the costs for the preparation of the environmental documentation, SFM, traffic control, MAZEEP, striping, and IQA activities for RAMP PROJECT and'OVERCROSSING PROJECT. STATE's IQA will assure the RAMP PROJECT-and OVERCROSSING PROJECT work is performed in accordance with STATE's then effective policies, procedures, standards,'and practices. This IQA function includes both the obligation and the authority to reject noncompliant RAMP PROJECT and OVERCROSSING PROJECT.work and materials accepted by CITY, to assure compliance with all provisions of the encroachment permit(s) issued by STATE to CITY and CITY's contractor. ' 3. Upon proper application by CITY and by CITY's contractor,,to issue, at no cost to CITY and CITY's contractor, the necessary encroachment permits for required work within the SHS right of way as more specifically defined elsewhere in this Agreement. 4. To pay CITY within thirty(30) days of receipt of CITY's billing thereof the lump sum amount of$45,900 for STATE's estimated share of maintenance capital to complete RAMP PROJECT. 5 District Agreement No. 8-1424 SECTION III rt. >z,R IT IS MUTUALLY AGREED: 1. The parties to this Agreement understand and agree that STATE's IQA is defined as providing STATE policy and procedural guidance through to completion of the RAMP PROJECT and OVERCROSSING PROJECT construction phases administered by CITY. This guidance includes'prompt reviews by STATE to assure that all work and products delivered or incorporated into the RAMP PROJECT and OVERCROSSING PROJECT by CITY conform with then existing'STATE standards. IQA does not include any RAMP PROJECT related work deemed necessary to actually develop and deliver the RAMP PROJECT and OVERCROSSING PROJECT, nor does it involve any validation to verify and recheck any work performed by CITY and/or its consultants or contractors - -----and-no liability-will-be assignable-to-STAT—Ejts-officers-aud employees by CITY-uridet the terms of this Agreement or by third parties by reason of STATE's IQA activities. 2. STATE is the California Environmental Quality Act(CEQA) Lead Agency and CITY is the CEQA Responsible Agency. STATE is the National Environmental Policy ct (NEPA) Lead Agency, if applicable. STATE, will assess RAMP PROJECT and OVERCROSSING PROJECT impacts on the environment and STATE will prare the appropriate'level of environmental ep nmental documentation and necessary associated supporting investigative studies and technical environmental reports in order to meet requirements of CEQA and if applicable, NEPA. 3. CITY agrees to obtain, as a RAMP PROJECT and OVERCROSSING PROJECT cost, all necessary RAMP PROJECT and OVERCROSSING PROJECT permits, agreements, and/or approvals from appropriate regulatory agencies, unless the parties agree otherwise in writing. 4. CITY shall be fully responsible for complying with,and implementing any and all environmental commitments set forth in the environmental documentation, permlit(s), agreement(s), and/or approvals for RAMP PROJECT and OVERCROSSING PROJECT. The costs of said compliance and implementation shall be a RAMP PROJECT and OVERCROSSING PROJECT cost. 5. If there is a legal challenge to the environmental documentation, including supporting investigative studies and/or technical environmental report(s), permit(s), agreement(s), environmental commitments and/or environmental approval(s) for RAMP PROJECT and OVERCROSSING PROJECT, all legal costs associated with those said legal challenges shall be a RAMP PROJECT and OVERCROSSING PROJECT cost. 6. If, during performance of right of way, design or construction for RAMP PROJECT and/or OVERCROSSING PROJECT, new information is obtained which requires additional environmental documentation to comply with the California Environmental Quality Act (CEQA) and if applicable, the National Environmental Policy Act (NEPA), n, this Agreement will be amended to include completion of those additional tasks. �' p �u 6 District Agreement No. 8-1424 7. All administrative reports, studies, materials, and documentation, including, but not fat' limited to, all administrative drafts and administrative finals, relied upon,-produced, created or utilized for RAMP PROJECT and OVERCROSSING PROJECT will be held in confidence pursuant to Government Code section 6254.5(e). The parties agree that said material will not be distributed, released or shared with any other organization, person or group other than the parties' employees, agents and consultants whose work requires that access without the prior written approval of the party with the authority to authorize said release and except as required or authorized by statute or pursuant to the terms of this Agreement. 8. During RAMP PROJECT and OVERCROSSING PROJECT construction, representatives of CITY and STATE will cooperate and consult with each other to assure that all RAMP PROJECT and OVERCROSSING PROJECT work is accomplished according to STATE's then applicable policies, procedures, standards, and practices. Satisfaction of these requirements shall be verified by STATE's IQA representatives who are authorized to,enter CITY's property during construction for the purpose of monitoring and coordinating,construction activities. 9. RAMP PROJECT and OVERCROSSING PROJECT changes shall only be implemented by contract change orders that have been reviewed and concurred with by STATE and CITY. All changes affecting public safety or public convenience and all major changes as defined in STATE's Construction Manual shall be approved by STATE in advance of performing that work. Unless otherwise directed by STATE's representative, change orders authorized as provided herein will not require an encroachment permit rider. 10. CITY shall provide a-construction contract claims process acceptable to STATE and shall process any and all claims through CITY's'claims process. STATE's representative will be made available to CITY to provide advice and technical input in any claims process. 11. In the event that STATE proposes and/or requires a change in design standards, implementation of those new or revised design standards shall be done in accordance with STATE's Highway Design Manual, Section 82.5, "Effective Date for Implementing Revisions to Design Standards." STATE'shall consult with CITY in a timely manner regarding the effect of proposed and/or required RAMP PROJECT and OVERCROSSING PROJECT changes. 12. The party that discovers hazardous materials (HM) will immediately notify the other party(ies) to this Agreement. HM-I is defined as hazardous material (including but not limited to hazardous waste) that requires removal and disposal pursuant to federal or state law, whether it is disturbed by RAMP PROJECT and OVERCROSSING PROJECT or not. HM-2-,is defined as hazardous material (including but not limited to hazardous waste) that may require removal and disposal pursuant to federal or state ]aw, only if disturbed by RAMP PROJECT and OVERCROSSING PROJECT. 7 District Agreement No. 8-14 4 13. STATE, independent of RAMP PROJECT and OVERCROSSING PROJECT, is responsible for any HM-I found within existing SHS right of way. STATE will undertake HM-I management activities with minimum impact to RAMP PROJECT and OVERCROSSING PROJECT schedule and will pay all costs associated with HM-1 management activities. STATE, has no responsibility for management activities or costs associated with HM-I found outside the existing SHS right of way. CITY, independent of RAMP PROJECT and OVERCROSSING PROJECT, is responsible for any HM-I within RAMP PROJECT limits found outside existing SHS right of way. CITY will undertake, or cause to be undertaken, HM-I management activities with minimum impact to RAMP PROJECT and OVERCROSSING PROJECT schedule, and CITY will pay, or cause to be paid, all costs associated with HM-I management activities. 14. If HM-2 is found within the limits of RAMP PROJECT and OVERCROSSING PROJECT,the public agency responsible for advertisement, award, and administration (AAA)of the RAMP PROJECT and OVERCROSSING PROJECT construction contract will be responsible for HM-2 management activities. Any management activity cost associated with HM-2 is a RAMP PROJECT and OVERCROSSING PROJECT cost. 15. Management activities associated with either HM-I or HM-2 include, without limitation, any necessary manifest requirements-and designation of disposal facility. r 16. STATE, in exercising its authority under section 591 of the Vehicle Code, has included all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code as applicable to the RAMP PROJECT and OVERCROSSING PROJECT areas open to public traffic. CITY shall take all necessary precautions for safe operation of C7Y's vehicles, the construction contractor's equipment and vehicles and/or vehicles of personnel retained by CITY to assure the protection of the traveling public and STATE employees from injury and damage from such vehicles or equipment. 17. Upon RAMP PROJECT and OVERCROSSING PROJECT completion, subject to the approval of STATE, STATE will operate, maintain, and pay all energy costs for traffic signals, signs and safety lighting(collectively"Electrical Facilities." Maintenance is broadly deemed to include all necessary routine maintenance, repairs, modifications and replacements. 18. Upon satisfactory completion of all RAMP PROJECT and OVERCROSSING PROJECT work-under this Agreement, as determined by STATE, actual ownership and title to materials, equipment, and appurtenances installed within the operating SHS right of way for SHS operations will be vested in STATE, and materials, equipment, and appurtenances installed for non-SHS operations both inside(overcrossings and underpasses for local traffic) and outside of the SHS right of way will automatically be 8 District Agreement No. 8-1424 deemed to be under the control of CITY or an appropriate third party as determined by hip CITY. 19. Nothing within the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not a party to this Agreement or to affect the legal liability of either party to the Agreement by imposing any standard of care with respect to the development, design, construction, operation, or maintenance of the SHS and public facilities different from the standard of care imposed by law. 20. Neither STATE nor any officer or employee thereof is responsible for any injury, damage,or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority, or jurisdiction conferred upon CITY under this Agreement. It is understood and agreed that, CITY will fully defend, indemnify, and save harmless STATE and all of its officers and employees from all claims, suits, or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation,,or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this Agreement. 21. Neither CITY nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority, or jurisdiction conferred upon STATE under this Agreement. It is understood and agreed that, STATE will fully defend, indemnify, and save harmless CITY and all of its officers and employees from all claims, suits, or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this Agreement. 22. Prior to the commencement of any construction activity within the SHS right of way, either STATE or CITY may terminate this Agreement by written notice to the other ply. 23. No alteration or variation of the terms of this Agreement shall be valid unless made by a formal amendment executed by the parties hereto and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 24. This Agreement shall terminate upon the satisfactory completion of all post-RAMP and OVERCROSSI14G PROJECTs and construction obligations of CITY and the delivery of construction documents, with concurrence of STATE, or on June 30, 2012, whichever is earlier in time, except that the ownership, operation, maintenance,.indemnification, environmental commitments, legal challenges, and claims articles shall remain in effect until terminated or modified, in writing, by mutual agreement. Should any construction- related or other claims arising out of RAMP PROJECT and OVERCROSSING PROJECT be asserted against one of the parties, the parties agree to extend the fixed 9 District Agreement No. 8-1424 termination date of this Agreement, until such time as the construction related claims are ¢;:;;, settled, dismissed or paid. '" SIGNATURES ARE ON THE FOLLOWING PAGE: r' 10 District Agreement No. 8-l 424 STATE OF CALIFORNIA CITY OF GRAND TERRACE - DEPARTMENT OF TRANSPORTATION WILL KEMPTON By: Director City Manager By: Attest: -�f RAYMOND W. WOLFE, PhD City Clerk District Director APPROVED AS TO FORM AND APPROVED AS TO FORM AND PROCEDURE: PROCEDURE: By: L t� Attorney By: City,s Attorney, Department of Transportation t CERTIFIED AS TO FUNDS: By: District Budget Manager CERTIFIED AS TO FINANCIAL TERMS AND POLICIES: By: - r - --- - Accounting Administrator — 11 District Agreement No. 8-1424 EXHIBIT A COST ESTIMATE "RAMP PROJECT" MAINTENANCE LOCAL (GRINDING& AGENCY FUNDS FUNDS OVERLAY) Total STATE $45,900 $45,900 CITY $45,900 $45,900 $91, 800 r 12 District Agreement No. 8-1424 EXHIBIT B "RAMP PROJECT" AGENCY PERFORMING WORK AND "OVERCROSSING STATE CITY PROJECT" r MAZEEP X STRIPING x SFM x Environmental Documentation X IQA X TRAFFIC CONTROL X GRINDING AND OVERLAY X l3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DECLARING ITS INTENTION TO PARTICIPATE IN THE NLC PRESCRIPTION DISCOUNT CARD PROGRAM WHEREAS, many citizens of Grand Terrace are among the millions oflAmericans without health insurance or with limited prescription drug coverage; and WHEREAS, the National League of Cities is sponsoring a program in collaboration with CVS Caremark to provide relief to city residents around the country from the high cost of prescription drugs; and _ WHEREAS, NLC Prescription Discount Card Program wilf6e availabie to member cities of NLC at no cost to those cities; and WHEREAS,CVS Caremarkwill provide participating cities with prescription discount cards, marketing materials and customer support; and WHEREAS, the discount cards offer an average savings of 20 percent;off the retail price of most prescription drugs, has no enrollment form or membership fee, no restrictions based on the resident's age or income level, and may be used by city residents and their families any time their prescriptions are not covered by insurance; -_ NOW, THEREFORE, BE IT RESOLVED, that the City of Grand Terrace will inform the National League of Cities of its intent to participate in the NLC Prescription Discount Card Program and will work with NLC and CVS Caremark to implement the program to the benefit of the residents of Grand Terrace. i PASSED, APPROVED AND ADOPTED this 281 day of April, 2009. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace i r. F STAFF REPORT CRA ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: April 28, 2009 FUNDING REQUIRED: ( ) NO FUNDING REQUIRED (X ) r SUBJECT: NEIGHBORHOOD REVITALIZATION PROJECT FROM: Community Development Department and Code Enforcement RECOMMENDATION: Receive the informational staff report and support the project Background: When the Neighborhood Grant Program was first established on February 24, 2009, neighborhood revitalization projects were a focus of the program to complement other on-going efforts. Staff has identified the Grand Terrace-Vivienda neighborhood for our Spring 2009 project and held a neighborhood meeting on April 18, 2009 to discuss this 'J with the residents. Listed below are their concerns, which staff is evaluating. _ • Add street lights at the intersection of Vivienda Avenue and Grand Terrace Road. • Speeding on Grand Terrace Road; residents request speed bumps and enforcement of posted limits. • Consider reducing red curbing on Grand Terrace Road. • Post "Dead End" at Vivienda and La Crosse. • The condition of Grand Terrace Road is terrible and needs to be resurfaced. • The right-of-way areas around the mobile home park (including the slope) need landscaping improvements. • Bushes impair visibility for southbound drivers at Barton Road. • A "Stop" sign is needed on Barton and Grand Terrace Roads. Residents cannot exit the neighborhood safely. The residents were also asked for their opinions regarding new street light installation through a mailed survey, and those responding were split, approximately one-half for and one-half against new lights. Information about the Neighborhood Improvement Grant Program has been distributed and residents have been encouraged to participate to address landscaping, fencing, and exterior paint deficiencies. Any code violations still existing after the project is completed will be addressed through the normal proces s. s. COUNCIL AGENDA ITEM NO. 1 Staff is addressing the neighborhood comments and will update the Council in approximately-30 days.__ The.target date for the neighborhood clean-up project is May ter; 16, 2009. Staff is contacting volunteer groups and arranging for trash and arge-item «� removal. Recommendation: Staff recommends that the Council review the information provided and support the neighborhood project. Fiscal Impact: Any miscellaneous project costs, such as trash removal, would be funded through the Neighborhood Improvement Grant Program budget. In addition, residents are eligible to ---apply-for-,individual-grants-tor improvements at their property. �z "