06/09/2009 copy
CITY -
GRAnD TERR CE June 9,2009
4:00 p.m.Budget Workshop ,
6:00 p.m.Regular Meeting
22795 Barton Road
Grand Terrace -
California 92313-5295
Civic Center
(909)'824-6621
Fax(909)783-7629
Fax(909)783-2600 CITY:OF GRAND TERRACE
Maryetta FerrB
`Mayor
CRAXITY'"COUNCIL
Lee Ann Garcia
Mayor pro Tern REGULAR MEETINGS =
Bea M ler 2ND AND 4T, Tuesday -- 6:;00 p.m.
Walt Stanckiewitz
Council Members
Steve Berry-
Acting City Manager
Council,Chambers
Grand Terrace Civic Center
22795 Barton Road
Grand-Terrace, CA 92313-5295
CITY OF GRAND TERRACE
COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS June 9,2009
GRAND TERRACE CIVIC CENTER 6:00 p.m.
22795 Barton Road Workshop at 4 p.m.
Regular Meeting at 6 p.m.
THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU
REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT
(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING.
IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO
SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED
UPON BY THE MAYOR AT THE APPROPRIATE TIME.
ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA
WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT
22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON
THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG
* Call to Order-
* Invocation-
* Pledge of Allegiance-
* Roll Call-
STAFF COUNCIL
AGENDA ITEMS RECOMMENDATION ACTION
r
4:00 PM
CONVENE COMMUNITY REDEVELOPMENT AGENCY AND
CITY COUNCIL MEETING
1. Review the Proposed FY 2009-2010 CRA/City Council Budget_
ADJOURN COMMUNITY REDEVELOPMENT AGENCY AND
CITY COUNCIL MEETING
6:00 PM
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 05-26-2009 Minutes Approve
2. Budget Approval for the Acquisition of 22720 Vista Grande Way Appropriate/Authorize
and Demolition of the Existing Structures
3. Closed Session-Conference with Real Property Negotiators
(GC54956.8)
Property-22209 Lark Street(1167-271-43)
Agency Negotiator-Steve Berry
Negotiating Party-Countrywide Funding
Under Negotiation-Price and Terms of Payment
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL MEETING
1. Items to Delete
2. SPECIAL PRESENTATIONS
A. Women of Distinction
B. Water Poster Contest Winners-Grand Terrace Elementary
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COUNCIL AGENDA
06-09-2009 PAGE 2 OF 2
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and l
noncontroversial. They will be acted upon by the Council at one time '
without discussion. Any Council Member,Staff Member,or Citizen
may requet removal of an item from the Consent Calendar for
Ldiscussion."
----------------------------------------
A. Approve Check Register Dated June 9,2009 Approve
B. Waive Full Reading of Ordinances on Agenda
C. Approval of 05-26-2009 Minutes Approve
D. Quarterly Financial Update Through March 31,2009 Approve
E. Contract Between the City of Grand Terrace-Blue Waves Swim Approve
Program and the Riverside YMCA for Swim Lessons and Open
Swim Program at Terrace Hills Middle School for Summer 2009
F. Resolution - Finding a Severe Fiscal Hardship will Exist if Approve
Additional Local Property Tax Funds are Seized and Additional
Unfunded Mandates are Adopted by the State of California
4. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any
items not appearing on the regular agenda. Because of restrictions
contained in California Law,the City Council may not discuss or act
on any item not on the agenda,but may briefly respond to statements
made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public
comment or may request a matter be agendized for a future meeting.
5. REPORTS
A. Committee Reports
1. Historical&Cultural Activities Committee
a. Minutes of May 4,2009 Accept
2. Emergency Operations Committee
a. Minutes of May 5,2009 Accept
B. Council Reports
6. PUBLIC HEARINGS-None
7. UNFINISHED BUSINESS-None
i
8. NEW BUSINESS
A. Proposed Wage and Compensation Committee j
B. 2009-2010 Annual Review of Landscape and Lighting District Adopt
No. 89-1
9. CLOSED SESSION-None
ADJOURN
THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON
TUESDAY,JUNE 23,2009 AT 6:00 P.M.
... •-•-•-------••--.... ........ ... ........ ................................ .................
AGENDA ITEM REQUESTS. .MUST. .. .
BE SUBMITTED. . . .
IN WRITIN. .G
TO THE CITY CLERK'S OFFICE NO LATER THAN 14
CALENDAR DAYS PRECEDING THE MEETING
PENDING CRA APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING - MAY 26,2009
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in
the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,
on May 26, 2009 at 6:00 p.m.
1
PRESENT: Maryetta Ferr6, Chairman
Lee Ann Garcia, Vice-Chairman
Bea Cortes, Agency Member
Jim Miller, Agency Member
Walt Stanckiewitz, Agency Member
Brenda Mesa, City Clerk
Steve Berry, Acting City Manager
Bernie Simon, Finance Director
Joyce Powers, Community&Economic Development Director
Richard Shields, Building& Safety Director
Sgt. Hector Gomez, Sheriffs Department
John Harper, City Attorney
ABSENT: John Salvate, San Bernardino County Fire Department
CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M.
APPROVAL OF 05-12-2009 MINUTES
CRA-2009-24 MOTION BY AGENCY MEMBER CORTES, SECOND BY VICE-CHAIRMAN
GARCIA,CARRIED 5-0,to approve the May 12,2009 Community Redevelopment
Agency Minutes.
REDEVELOPMENT PROJECT TO UNDERGROUND UTILITIES ON THE
NORTH SIDE OF BARTON ROAD BETWEEN CANAL STREET AND MOUNT
VERNON
CRA-2009-25 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER
STANCKIEWITZ,CARRIED 5-0,to direct staff to work with the utility companies
to prepare design plans and bid specifications and return to the Council and Agency
for bid award and project budget appropriations. The Bid will be awarded by the
City Council and the funding will be approved by the Agency.
Chairman Ferr6 adjourned the Community Redevelopment Agency Meeting at 6:20 p.m.,until the
next CRA/City Council Meeting that is scheduled to be held on Tuesday,June 9,2009 at 6:00 p.m.
CRA AGENDA ITEM NO.
Community Redevelopment Agency Minutes
May 26,2009
Page 2
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
I
i
STAFF REPORT
i
CRA ITEM (X ) COUNCIL ITEM ( ) MEETING DATE: June 9, 2009
FUNDING REQUIRED: ( X ) NO FUNDING REQUIRED ( )
SUBJECT: BUDGET APPROVAL FOR THE ACQUISITION OF 22720 VISTA
GRANDE WAY AND DEMOLITION OF THE EXISTING STRUCTURES
RECOMMENDATION: Approve the recommended Redevelopment Agency budget
appropriation to complete the project
Background: On April 28, 2009, the Agency Board authorized staff in closed
session to negotiate the purchase of real property at 22720 Vista Grande Way, APN
- 0276-462-10, depicted on the attached map, Exhibit "A". In accordance with that
direction, staff has negotiated at purchase price of $60,000 for the 15,246 square foot
parcel. The parcel maintains an unfinished residential building that is unoccupied due
to subsiding soil conditions.
Due to the unknown geotechnical conditions of the site, the owner, The Bank of New
York Trust Company, has voluntarily agreed to sell the property in an "as is" condition.
The purchase is recommended to both eliminate a public nuisance in the neighborhood
and to provide for open space or a public facility. The specific future use of the property
is not included in this report and will require additional evaluation and community input.
One possible future use that has been briefly discussed is a dog agility park, but no
plans have been made at this time.
Staff requests a Redevelopment budget appropriation of $85,000, to also pay escrow
costs, complete the Phase 1 environmental report and asbestos and lead-based paint
testing, and to demolish the home and swimming pool. The demolition would be put
out to bid as a public works project, and the cost is estimated in the range of $16,000 -
$22,000, if no or minimal hazardous materials are present. Any appropriated funds not
used for the project will then be available for future redevelopment projects.
Fiscal Impact: The requested funds are recommended to be appropriated from the
undesignated 80% Redevelopment Fund balance and transferred to a capital project
account for this project. Sufficient funds are available for the purchase and land-
clearing.
CRA AGENDA ITEM NO.
Recommendations:
1. Appropriate $85,000 from undesignated available 80% Redevelopment Fund
balance to a project account established by the Finance Director to fund related
project costs.
2. Authorize the Acting Agency Executive Director to execute the escrow
documents and complete all actions necessary to carry out the acquisition and
demolition.
Attachments:
Exhibit "A": Site Map
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vchlist Voucher List Page: 1
06/03/2009 11:23:25AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher - Date Vendor Invoice Description/Account Amount
63601 5/27/2009 011039 EMERALD ESCROW, INC. 57989 Open Escrow-22720 Vista Grande Wy
32-600-307-000-000 5,000.00
Total : 5,000.00
63602 5/28/2009 007102 T Y.LIN INTERNATIONAL 0903151 CHG ORD#4 BARTON BRIDGE
47-100-250-001-000 15,387.94
Total : 15,387.94
63603 5/28/2009 001206 ARROWHEAD CREDIT UNION 10120268 Seminar Cancelled-Credit Issued
10-120-268-000-000 -50.00
APRIL-MAY April-May City Visa Usage
10-110-220-000-000 3916
10-110-270-000-000 475.54
10-120-270-000-000 475.54
10-140-210-000-000 23477
10-180-210-000-000 65.22
10-180-246-000-000 1,87400
10-180-230-000-000 17350
10-180-268-000-000 2.00
10-180-270-000-000 17804
10-180-272-000-000 167.73
10-190-210-000-000 148.14
10-190-212-000-000 122.27
10-370-270-000-000 168.95
1.0-440-221-000-000 3080
10-440-223-000-000 16.78
10-440-228-000-000 220.08
23-200-12-00 6733
23-200-14-00 671.07
Total : 5,080.92
63604 5/28/2009 010998 AETNA AARP PLANS 4710330906 June Medical Ins.-B Cortes
10-110-142-000-000 364.49
10-110-120-000-000 83.51
Total : 448.00
Page. 1
COUNCIL AGENDA ITEM NO.�}
vchlist Voucher List Page: 2
06/03/2009 11:23:25AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account - Amount
63605 6/1/2009 011041 LA CADENA BUILDING MATERIALS RAY Neighborhood Imp. Grant Supplies
32-60o-3n5-000.-000 45947
'foiai . 461j.47
63606 6/1/2009 006780 MESA, BRENDA 06092009 Birthday Bonus
10-125-110-000-000 5000
Total : 50.00
63607 6/1/2009 010760 AVILA, MARSHA 06022009 Birthday Bonus
10-440-110-000-000 50.00
Total : 50.00
63608 6/1/2009 010060 BOUSTEDT, MICHELLE 06282009 Birthday Bonus
10-140-110-000-000 5U 00
Total : 50.00
63609 6/1/2009 010996 CA PUB EMPLOYEES' RET. SYSTEM H2O090614930C JUNE EMPLOYEE HEALTH INSURANCE
10-022-61-00 8,215.63
10-190-265-000-000 101 79
10-120-142-000-000 1,09347
10-125-142-000-000 72898
10-140-142-000-000 1,09347
10-172-142-000-000 164.02
10-175-142-000-000 10935
10-180-142-000-000 1,27573
10-370-142-000-000 72897
10-380-142-000-000 36449
10-440-142-000-000 1,92345
10-450-142-000-000 546.73
21-572-142-000-000 364.48
32-370-142-000-000 255.15
34-400-142-000-000 564.96
34-800-142-000-000 36449
-- - -- June-2009--- ---CREDITS-ON-JUNE-HEALTH-INS--------- - - - -
10-440-142-000-000 -101.00
10-022-61-00 -263 49
Total : 17,530.67
Page: 2
vchlist voucher List - Page: 3
06/03/2009 11:23:25AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
63610 6/2/2009 002901 G T AREA CHAMBER OF COMMERCE DINNER 6/11/0� Chamber Installation Dinner-S Berry
10-120-270-000-000 50.00
Total : 50.00
63611 6/2/2009 010608 UNCLE JERRY'S T'S MAY FUNDRAI: Beach Towel Fundraiser
23-200-14-00 2,97000
Total : 2,970.00
63612 6/9/2009 010019 5 POINT AUTO SERVICE 14128 Oil Change on Maint Vehicle
10-180-272-000-000 31.33
Total : 31.33
63613 6/9/2009 010678 ARCHIVE MANAGEMENT SERVICE 0079308 FY 08/09 BACKUP TAPE STORAGE
10-180-250-000-000 55.25
10-140-250-000-000 5525
Total : 110.50
63614 6/9/2009 001213 AT&T 9098247013193 May childcare dsl service
10-440-245-000-000 76.30
Total : 76.30
63615 6/9/2009 011046 BAKER'S BURGERS INC PARKING CITEi Parking Cite Reimbursement
10-500-07 25.00
Total : 25.00
63616 6/9/2009 001383 BARR DOOR INC. 12560 City Hall Entry Doors Maint/Repair
10-180-246-000-000 171.85
Total : 171.85
63617 6/9/2009 001713 CA. DEPT OF TRANSPORTATION 184744 April 1-215 Fwy Signal Maintenance
16-510-238-000-000 98.74
Total : 98.74
63618 6/9/2009 010867 CHAMPION FIRE SYSTEMS INC 17147 Fire Alarm Service call/check
10-180-245-000-000 19000
Total : 190.00
63619 6/9/2009 010218 CHEVRON &TEXACO CARD SERVICES 18360030 Code Enf./Maint Vehicle Fuel
Page. 3
vchlist Voucher List Page: 4
06/03/2009 11:23:25AM CITY OF GRAND TERRACE
Bank code: bofa
1
Voucher Date Vendor Invoice Description/Account Amount
63619 6/9/2009 010218 CHEVRON &TEXACO CARD SERVICES (Continued)
34-800-272-000-000 41 13
10-180-272-000-000 27668
Total : 317.81
63620 6/9/2009 001840 CITY OF COLTON 000912 ANIMAL CONTROL CODE ENF. SRVS
10-190-256-000-000 3,629.00
Total : 3,629.00
63621 6/9/2009 010702 CITY OF YUCAIPA 2185 April Perchlorate Fees
10-160-250-000-000 21 00
Total': 21.00
63622 6/9/2009 011014 CONVERSE CONSULTANTS 09-16110-02-001 Env. Site screening APN 0275-242-11
32-600-302-000-000 2,35000
Total : 2,350.00
63623 6/9/2009 001907 COSTCO#478 2260 C CARE SUPPLIES
10-440-228-000-000 171 31
10-440-220-000-000 5710
Total : 228.41
63624 6/9/2009 010506 COURTSHIP STORIES 96 Blue Mtn Outlook Article-Little League
10-180-230-000-000 175.00
97 Article Contribution-J. Hosch article
_ 10-180-230-000-000 17500
Total : 350.00
63625 6/9/2009 011042 CQ MEDIA GROUP LLC 052709 Advertising Consulting Services
10-180-230-000-000 2,625.00
Total : 2,625.00
63626 6/9/2009 010618 CREATIVE DYNOMITE 1425 Graphic design of banners
----- _-- --- ------ - - - -- - ---- -- _32-370-230-000-000 - ---- - - - --- - - 200:00---------
Total : 200.00
63627 6/9/2009 001930 DAILY JOURNAL CORPORATION B1579530 Notice of Availability Ad
10-370-230-000-000 462.00.
Page: 4
vchlist 'voucher List Page: 5
06/03/2009 11:23:25AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
63627 6/9/2009 001930 DAILY JOURNAL CORPORATION (Continued) Total : 462.00
63628 6/9/2009 001945 DAY-TIMERS INC. 59012255 Calendar Planner Refills
- 10-440-210-000-000 4374
Total : 43.74
63629 6/9/2009 003210 DEPT 32-2500233683 128148/702102E MAINT SUPPLIES
10-180-245-000-000 12.48
- 128148/702102E Landscape Supplies-Mt. V&Van Buren
32-600-320-000-000 4.20
MILLER Neighborhood Imp. Grant-Miller
32-600-305-000-000 618.39
NEWTON Neighborhood Imp Grant-Newton
32-600-305-000-000 989.84
ORTIZ Neighborhood Imp. Grant-Ortiz
32-600-365-000-000 980.03
Total : 2,604.94
63630 6/9/2009 011028 DOMINO'S PIZZA 052609 GT Buck Program Reimbursement
10-180-230-000-000 500
Total : 5.00
63631 6/9/2009 002165 DRUG ALTERNATIVE PROGRAM 7548 WEED CONTROL AT PARKS
10-450-245-000-000 500.00
Total : 500.00
63632 6/9/2009 011043 FENG HUA ZHAO 052709 GT Bucks Program Reimbursement
10-180-230-000-000 80.00
Total : 80.00
63633 6/9/2009 002727 FREEMAN COMPANY, J R 413267-0 Misc Office Supplies/Printer Toner
10-125-210-000-000 16526
10-125-219-000-000 23.75
Total : 189.01
63634 6/9/2009 002740 FRUIT GROWERS SUPPLY 90319045 Misc Park Maint Supplies/Pesticides
10-450-245-000-000 585.74
Page. 5
vchlist Voucher List Page: 6
06/03/2009 11:23:25AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
63634 6/9/2009 002740 FRUIT GROWERS SUPPLY (Continued)
90321261 Landscape Maint(cD_ Mt. V&Van Buren
32-600-320-000-000 22337
90321546 Landscape Maint Supplies/Small tools
10-180-245-000-000 17.19
10-180-218=000-000 735
90322025 Pesticide supplies for parks
10-450-245-000-000 555.26
90322207 Park irrigation repairs
10-450-246-000-000 9.78
90322552 Misc City Hall Maint Supplies
10-180-246-000-000 23.25
90322988 City Hall landscape maint supplies
10-180-245-000-000 11.84
90328113 Park maint equipment replacements
10-450-701-000-000 1;866.75
Total : 3,300.53
63635 6/9/2009 010258 GMAC PAYMENT PROCESSING CENTER 024-9103-15936 ,07 TAHOE LEASE
10-120-273-000-000 559.21
Total : 559.21
63636 6/9/2009 011040 GOVERNMENT STAFFING SVCS INC 2466 Temp staffing svc for CED Dept
10-370-250-000-000 787.52
Total : 787.52
63637 6/9/2009 002930- GRAINGER 9903415918 #1Y-MCI STORAGE CABINET-2 SHELVES -
10-808-700-000-000 222.91
Total : 222.91
63638 6/9/2009 010164 GREAT-WEST May May Employee Deferred Comp
10-022-63-00 4,681.80
- - ------------- - 10-022-64-00- - -
- - - Total : 5,479.69
63639 6/9/2009 010752 GST INC J01314457 Waste Toner for Konika Minolta
34-800-210-000-000 9788
Page: 6
vchlist voucher List Page: 7
06/03/2009 11:23:25AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
63639 6/9/2009 010752 GST INC. (Continued) Total : 97,88
63640 6/9/2009 011030 HAMEL CONTRACTING INC. 2 FIRE STATION#23 RENOVATION
10-190-723-000-000 56,655.00
Total : 56,655.00
63641 6/9/2009 003224 HYDRO-SCAPE PRODUCTS INC. 05897490-00 .75 Backflow Enclosure
32-600-320-000-000 478.78
05938455-0 Irrigation for City Hall Grounds
10-180-245-000-000 1.75.20
05947326-00 Park Maintenance Supplies
10-450-245-000-000 1,576.02
10=180-218-000-000 28.26
Total : 2,258:26
63642 6/9/2009 003850 JANI-KING OF CA., INC. LAX06090039 June Janitorial Services
10-440-244-000-000 925.00
Total : 925.00
63643 6/9/2009 010290 KAISER PERMANENTE 00-0005559630 COUNCIL MEDICAL-GARCIA
10-110-120-000-000 24200
10-110-142-000-000 363.00
Total : 605.00
63644 6/9/2009 010773 KELLAR SWEEPING INC. 4524 FY 08/09 STREET SWEEPING-
16-900-254-000-000 4,200.00
Total : 4,200.00
63645 6/9/2009 004299 LAKESHORE LEARNING MATERIALS 2252 SCHOOL AGE SUPPLIES
10-440-223-000-000 9981
Total : 99.81
63646 6/9/2009 010812 LOWE'S COMMERCIAL SERVICES 10755 MAINT SUPPLIES
10-180-245-000-000 481.51
85307 Misc Bldg Maint. Supplies
10-180-245-000-000 2,019.77
85308 Misc Equip Maint Supplies
10-180-246-000-000 1,90793
Page: 7
vchlist Voucher List Page: 8
06/03/2009 11:23:25AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
63646 6/9/2009 010812 LOWE'S COMMERCIAL SERVICES (Continued) Total : 4,409.21
63647 6/9/2009 010097 NEXTEL COMMUNICATIONS 410575025-080 March-April Nextel Services
10-180-240-000-000 62945
10-440-244-000-000 .58 10
Total : 687.55
63648 6/9/2009 005586 PETTY CASH 06012009 Petty Cash Replenishment
10-440-221-000-000 39.03
10-440-223-000-000 30.64
10-440-228-000-000 20.18
Total : 89.85
63649 6/9/2009 010099 QUIEL BROS. SIGNS 59280 Grand Terrace Community Signs
10-370-230-000-000 472.50
Total : 472.50
63650 6/9/2009 011033 RED BARON PIZZA 060109 GT Bucks Program Reimbursement
10-180-230-000-000 35.00
Total : 35.00
63651 6/9/2009 006335 ROQUET PAVING INC. 0503-09 REPAIR/PATCHING
16-900-257-000-000 51,657.40
0506-09 REPAIR/PATCHING
16-900-257-000-000 13,048 00
Total : 64,705.40
63652 6/9/2009 006601 SCHOOL-AGE NOTES 67186-1 1-YR. SUBSCRIPTION RENEWAL
10-440-223-000-000 3395
Total : 33.95
63653 6/9/2009 007005 SO CAL LOCKSMITH 8370 Maint. Vehicle transponder key
10-180-272-000-000 55.23
Total : 65.23
63654 6/9/2009 006720 SO.CA.EDISON COMPANY - 05302009 May Street Light/Utility Charges
Page: 8
vchlist voucher List Page: 9
06/03/2009 11:23:25AM CITY OF GRAND TERRACE
Bank code : bofa
Voucher Date Vendor Invoice Description/Account Amount
63654 6/9/2009 006720 SO CA.EDISON COMPANY (Continued)
10-450-238-000-000 921.29
10-190-238-000-000 2,56616
16-510-238-000-000 396.24
10-440-238-000-000 1,01957
34-400-238-000-000 96.56
10-175-238-000-000 35.11
10-172-238-000-000 43.89
Total : 5,078.82
63655 6/9/2009 010974 STANCKIEWITZ, WALT JUNE June Medical Benefit
10-120-110-000-000 326.00
Total : 326.00
63656 6/9/2009 011045 SUBWAY#39990 06012009 GT Buck Program Reimbursement
10-180-230-000-000 55.00
Total : 55.00
63657 6/9/2009 006898 SYSCO FOOD SERVICES OF L.A. 905201367 C CARE FOOD & SUPPLIES
10-440-220-000-000 46051
905271093 C. CARE FOOD & SUPPLIES
10-440-220-000-000 652.29
Total : 1,112.80
63658 6/9/2009 007102 T.Y.LIN INTERNATIONAL 0905187 CHG ORD#4 BARTON BRIDGE
47-100-250-001-000 4,312.00
Total : 4,312.00
63659 6/9/2009 011044 TINA'S MEXICAN FOOD 060109 GT Bucks Program Reimbursement
10-180-230-000-000 90.00
Total : 90.00
63660 6/9/2009 010252 TRAFFIC OPERATIONS INC. 9140 Lane Line Re-striping
20-200-723-000-000 5,970.00
Total : 5,970.00
63661 6/9/2009 007034 TRANSPORTATION ENGINEERING 877 Traffic Circ./Element Consult. Svcs
32-370-255-000-000 2,139.35
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vchlist Voucher List Page: -10
06/03/2U09 11:23:25AM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
63661 6/9/2009 007034 TRANSPORTATION ENGINEERING (Continued)
937 Traffic Eng/Consulting Svcs
10-370-250-000-000 3,45000
Total : 5,589.35
63662 6/9/2009 007220 UNDERGROUND SERVICE ALERT 520090275 DIG ALERT MONTHLY SERVICES
16-900-220-000-000 46.50
Total : 46.50
63663 6/9/2009 007539 VALLEY TIRE COMPANY 89117 Tires for City Vehicle
10-180-272-000-000 77294
Total : 772.94
63664 6/9/2009 007880, WEST GROUP 818357846 California Code Update Subscrip.
10-125-250-000-000 432.29
Total : 432.29
63665 6/9/2009 007938 WIRZ&COMPANY 57148 GT Stationery Supplies
10-180-210-000-000 65.25
Total : 65.25
63666 6/9/2009 010864 WIRZ, MATT 031009-52009 Mileage Reimbursement
10-180-270-000-000 37.02
Total : 37.02
66 Vouchers for bank code : bofa Bank total : 230,954.10
66 Vouchers in this report Total vouchers : 230,954.10
I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency
liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency.
Bernie Simon, Finance Director
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PENDING WY COIJNC➢LAPPROVAL
CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
REGULAR MEETING - MAY 26,2009
A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council
Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on May 26,
2009 at 6:00 p.m.
PRESENT:, Maryetta Ferre, Mayor
Lee Ann Garcia, Mayor Pro Tem
Jim Miller, Councilmember
Bea Cortes, Councilmember
Walt Stanckiewitz, Councilmember
Brenda Mesa, City Clerk
Steve Berry, Acting City Manager
Bernard Simon, Finance Director
Joyce Powers, Community& Economic Development Director
Richard Shields, Building& Safety Director
Sgt. Hector Gomez, San Bernardino County Sheriffs Department
John Harper, City Attorney
ABSENT: John Salvate, San Bernardino'County Fire Department
The City Council meeting was opened with Invocation by Mayor Pro Tern Lee Ann Garcia,followed
by the Pledge of Allegiance led by Councilman Walt Stanckiewitz.
CONVENE CITY COUNCIL MEETING
ITEMS TO DELETE -None
SPECIAL PRESENTATIONS -None
CONSENT CALENDAR
CC-2009-66 MOTION BY MAYOR PRO TEM GARCIA,.SECOND BY COUNCILMEMBER
CORTES, CARRIED 5-0, to approve the following Consent Calendar Items:
3A. Approve Check Register Dated May 26, 2009
3B. Waive Full Reading of Ordinances on Agenda
3 C. Approval of 05-12-2009 Minutes
PUBLIC COMMENT
COUNCIL AGENDA ITEM N0.'3&
Council Minutes
05/26/2009
Page 2
Frances Carter, 11938 Arliss Drive, stated that she has lived at her residence for 44 years.
She stated that based on her experience with Tom Schwab is that he is a fair and honorable
man and has time for the little people. She said that times are tough and Grand Terrace has
some tough times ahead. She feels that the City needs Tom Schwab to lead through these
times. He has done an excellent job for Grand Terrace. She stated that she has nothing
against Steve Berry, she has worked with him and he has done a fine job as Acting City
Manager. She truly believes that Tom and Steve were good partners and it is too bad that
they can't regain that good working relationship. She stated that when someone has a
physical problem they are usually able to return to work when medically cleared. She begged
the Council to bring back Tom Schwab. She stated that if they have doubts as to whether or
not he can handle the position, why can't there be a provisional contract with oversight of
his performance. She pleaded that petty grievances color their decisions. The City needs
Tom to carry the City through the rough times ahead. He has proved his worth with his skills
in leadership previously. She stated that they have been labeled the old guard, and
questioned who is mentoring and helping the young guard. They may be up in age but they
are not through. They love the City and want to keep the best leadership possible,this leader
is Tom Schwab.
Thelma Winkler Beach, 12570 Mt. Vernon Avenue, stated that one of the newspapers
referred to those who support Tom Schwab as the old guard. She is proud to be one of the
old guard. She considers that reference as a compliment. The young advent iguard are
enjoying the fruits of the labor of that old guard. Grand Terrace as it is today didn't just drop
down from the sky. It is as it is today because of the excellent management of Tom Schwab.
There is going to be lean days in the future for all of us. She will rest a little easier knowing
there is a tried and true manager at the helm of their City. Tom isn't using his position as a
stepping stone or a wrong on the ladder of ambition to climb higher in a career Of political
civil service. There is nothing wrong with that ambition,just a right way and a wrong way
of getting there. She urged the Council to consider strongly what the outcome would be like
as you cast your vote. She questioned what the Council wants for the City and how does that
measure up to personal ambitions.
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Herman Hilkey,23196 Glendora Drive,stated that there is a deterioration that he mentioned
before in faith of government,Nationally, State and locally. The decision that the Council
is going to make soon is probably one of the most complicated decisions that he has seen the
Council have to make. The old guard,which he is part of,will watch this decision and it will
be scrutinized. People are going to watch every personal financial advantage that the Council
gets over the next couple of years. It's not because they want to it's just what is going on in
this community now. The rumors are there and there is a line of candidates already building
for the next election for Council. It didn't get like this overnight. It got this way because the
Council has let it happen. Decisions that the Council made were not clear and now they are
faced with a tough decision. People inside often don't look as good as the people outside.
There are two good candidates but to go to the outside for a third candidate is very
Council Minutes
05/26/2009
Page 3
worrisome and is bringing up real doubts. He pointed out that there are two people in the
employment in this building and room that are there on crutches or other assistance because
of some medical reasons. If it wasn't for the medical condition and their ambulatory
arrangements they wouldn't be there. They need the medical attention to get back. He would
like the Council to think about that and what is different.
' Doug Wilson, 12168 Observation Drive, stated that he is speaking as a citizen of Grand
Terrace for almost 30 years. For 20 of those 30 years, Tom Schwab has served as City
Manager for Grand Terrace and for 17 of those 20 years he was on the Planning Commission
working closely with City Staff. Many times he had an occasion to coordinate directly with
Mr. Schwab and elicited feedback from business people and property owners about their
interaction with Mr. Schwab and what he found was that Tom is someone people trust,he
follows up on his word, treats his staff with respect and cultures an atmosphere of
cooperation and dedication. His overall impression is that while he served as City Manager,
Mr. Schwab performed the best of his ability,not that there wasn't a learning curve involved,
there is always that. Certainly no public figure is immune from criticism, but Mr. Schwab
has demonstrated that he is much more than a survivor. Mayor-and Councils election to
exercise an executive search causes one to wonder that had Mr. Schwab's recent ordeal been
an ordinary medical emergency of short duration would there have been as much of a
question as to whether he was qualified to resume where he left off. He questioned what
kind of message are we sending to businesses interested in vesting in the future of Grand
Terrace. What kind of message are we conveying to the citizens of Grand Terrace in
troubled economic times. Do we want to be the City that is quick to reward a hick-up in long
term dedication but being kicked to the curb. If the achilleas heel is the budget and the
ability to maintain our small City with limited developable area to generate new revenue
sources shouldn't the move here be automatic, shouldn't the person you trust to oversee our
budget return as City Manager. Is now the proper time for us to start all over again when the
circumstances of the day call for courage under fire. He submits that the time for pie in the
sky financing schemes, unrealistic bond issues, extravagant junkets on the back of the tax
payer are over. It is time we leave the politics behind us and get on with the business of
running the City. He supports the reinstatement of Tom Schwab as City Manager and
challenges the Council to step up and exhibit the unrestrained leadership to do what is right.
Tom Schwab is a problem solver a team builder and someone who facilitates conflict
resolution with the sensitivity to community sentiment necessary and he knows that he can
quietly instill the belief that we can successfully contend with the future.
Betty Trimble, 22816 DeBerry Street, stated that Tom Schwab has asked to be agendized
tonight so that he can talk with Council. He has been told that the votes for him probably
aren't there for him now and probably not in October. The majority of Grand Terrace wants
to bring back Tom Schwab. The DMV,the Doctors,the Nurse Psychologists have all given
him the go ahead, everyone except the Council. She requested that they search the reason
that we have been forced to these times while one man is fighting for his life another was to
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Council Minutes
05/26/2009
Page 4
stand in for him but then some decided that it should be that persons job. You have been
able to forgive his mistakes but not ones that you think the other one made. You cared that
one person might lose his job but don't seem to care about the other person. Your decision
affects the futures of the great staff and now the community. Please examine your hearts,
think of what forced us to this point, use wisdom and discernment and think of what is
honorable. No matter what happens the community and staff deserve a City Manager with -
a solid background. A lot of people think that the recruitment process is a smoke screen,
please don't let it be. Really look for the best man, one that will work for the council rather
than the Council working for that person as it is now. In addition to some City, Manager
applicants that are out there, there are Assistant City Managers that have learned and been
loyal to their City Manager,they would love to bring a knowledge to a City that up to now
has been looked upon as a model City in the Inland Empire.
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T. Leon Berry, 22740 La Paix Street, feels that while Steve Berry has been in the position
of Acting City Manager the City has been moving in a positive direction. Mr. Schwab was
a great City Manager when he was here but he feels that his time has come and:gone. He
feels that the City needs leadership that is progressive and tomorrow thinking. He
understands that the Council is looking for someone outside of the City,but his thoughts and
hopes are that the Council stop and look at the jewel that is in the room and support Steve
Berry. He said that he doesn't always agree with Steve but that has nothing to do with his -
support for him. He believes that he is the best man for the job.
REPORTS
5A. Committee Reports
1. Crime Prevention Committee
a. Minutes of March 9, 2009
CC-2009-67 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
CORTES, CARRIED 5-0, to accept the March 9, 2009 Minutes of the Crime
Prevention Committee.
2. Community Emergency Response Team(C.E.R.T.)
a. Minutes of April 7, 2009
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CC-2009-68 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM
GARCIA, CARRIED 5-0, to accept the April 7, 2009 Minutes of the Community
Emergency Response Team (C.E.RT.).
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5B. Council Reports
Mayor Pro Tem Garcia, stated how nice it was to see everyone.
Council Minutes
05/26/2009
Page 5
Councilmember Jim Miller, thanked everyone who came to the meeting to show their
support for Tom Schwab and Steve Berry. It is a very hard decision that the Council is
having to make and they hope to make the right decision. He appreciates everyone that has
come out to speak.
Councilmember Stanckiewitz,questioned if there was information on a dog park coming to
Grand Terrace.
Community and Economic Development Director Joyce Powers,responded that an offer was
made on a piece of property that they made an offer on that can be identified for that type of
use.
Councilmember Stanckiewitz, stated that he noticed that there were quite a few checks on
the register for restaurants in Grand Terrace. He questioned how the final tally came to on
G.T. Bucks.
Acting City Manager Steve Berry,responded that he didn't have the final tally however,Red
Barron Pizza came in and expressed their satisfaction with the program. They are going to
be bringing back to Council the G.T. Bucks for small businesses.
Mayor Ferre, stated that a young man that went all through the schools, Neil Avant, is in
1 service to our Country in Baghdad and,has been seriously wounded. The family would
appreciate our thoughts and prayers.
PUBLIC HEARINGS =None
UNFINISHED BUSINESS -None
NEW BUSINESS -None
CLOSED SESSION
9A. Public Employment-City Manager(Govt.Code 54954.5)(There will be no selection
of City Manager)
Mayor Ferre announced that the Council met in Closed Session to discuss Public
Employment- City Manager(Govt. Code 54954.5)and reported that the Council discussed
a proposal from Tom Schwab which would allow him, at his request, to retire. The City
Council after much discussion has agreed to accept Tom's proposal and has directed the City
Attorney to memorialize the agreement.
Mayor Ferre adjourned the meeting at 7:31 p.m., until the next City Council Meeting which is
Council Minutes
05/26/2009
Page 6
scheduled to be held on Tuesday, June 9, 2009 at 4:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
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CALIFORNIA
Staff Report
Finance Department
CRA ITEM O COUNCIL ITEM(X) MEETING DATE: June 9, 2009
AGENDA ITEM
To: Honorable Mayor and Council Members
From: Bernie Simon, Finance Director
SUBJECT: Ouarterly Financial Uadate through March 31,2009
FUNDING REQUIRED
NO FUNDING REQUIRED XXX
BACKGROUND:
Council has requested that staff provide a quarterly financial update. Fiscal year quarter
to date for the current fiscal year 2008-09 was compiled for the nine months ending
March 31, 2009 and such results are presented for your review.
INFORMATION
The financial data of Revenue and Expenditures has been summarized and categorized
for your convenience due to the large amount of raw data. Total Revenue by Fund and
Total Expenditures by Fund through March 31, 2009 are presented fiscal year to date for
each quarter completed for comparative purposes. Historically, most revenues are
received in the second half of the fiscal year.
General Fund Revenues through March 31, 2009 amounted to $2,874,562 compared to
$1,216,943 for the six months ended December 31, 2008. At this time, revenue is lagging
at 54% of the estimated revenue in the budget.
General Fund Expenditures through March 31, 2009 amounted to $4,514,475 compared
to $3,652,467 for the six months ended December 31, 2008. General Fund expenditures
are at 71 4% of budget at March 31, 2009. March represents 75%of the fiscal year
completed.
COUNCIL.AGENDA ITEM NO. 3�
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Analysis of General Fund Revenues
Revenue Budget Est. Budget Received
Revenue Est. Through
Rev % 03-31-09
Property Taxes 1,492,946 28.3% 755,919 j
Franchise Fees 410,000 7.3% 144,187
Sales Tax/Triple Flip 971,383 18.2% 1 575,939
MVLF 63,617 1.9% 1 23,099
Child Care 1,126,797 21.1% 1 664,663
BldgTIan Fees 238,810 4.2% 1 82,867
Use o )perty 343,150 6.4% 81,929 j
Other Fees 279,172 5.2% 233,660
Cap Lease 300,000 5.6% 300,000
Other 99,883 1.8% 12,299
Total 5,325,758 1 100% 2,874,562
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General Fund Revenue has been summarized above by major types. It has been noted that
revenues from state subventions have been coming in very slowly. Staff also noted that
property tax revenue received for the city is down at March 31, 2009 along with sales tax
revenue.
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A major item for your information is that at this time it appears that development based
fee revenues projected in the FY 2008-09 Budget will probably not'be received through
the end of the year due to the economic slowdown. These amounts have been itemized in
the"Revised Budget Report which is included with the report. This would include
$125,000 of fees in the General Fund that would probably not be received this fiscal year.
Should this not occur the General Fund Balance Reserve may only be $3.7 million at the
end of the fiscal year.
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The financial information was compiled from the EDEN financial accounting system at
March 31, 2009 and has not been audited or reconciled.
FISCAL IMPACT:
There is no fiscal impact.
Staff Recommends that Council:
1) Approve Quarterly Financial Update through March 31, 2009
Er�slgseqT
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City of Grand Terrace
(� Community Redevelopment Agency of Grand Terrace
Fiscal Year 2008-09
QUARTERLY FINANCIAL UPDATE
Through MARCH 31, 2009
at 6/01/09
1. FUND BALANCE RESERVES
2. QUARTERLY REVENUES - BY QUARTER - FYTD
3. TOTAL EXPENDED BUDGET - BY QUARTER - FYTD
4. EXPENDITURE AND ENCUMBRANCES FOR FYTD 3-31-09
broken down by Category
5. REVISED BUDGET FY 2008-2009
6/4/2009
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City and CRA of Grand Terrace 1
FY 2008-09
Fund Balance Reserves
July 1, 2008 through March 31,2009
Fiscal Year to Date Expenditure Analysis by Quarter
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Fund Prellm Audit Sept 30,08 Dec.31,08 Mar.31,09 Jun.30,09 Revised,
Fund Balance FY-to-date FY-to-date FY-to-date FY-to=date Budget
06-30-09 Fund Fund Fund Fund FY 2008-09
Balance Balance Balance Balance
GENERAL FUND,UNDESIGNATED 4,002,335 1,456,059 1,566,811 2,362,422 0 2,956,483
GENERAL FUND,DESIGNATED 925,558 925,558 925,558 925,558 0 925,558
GENERAL FUND,DESIGNATED OTHER 33,686 33,686 33,686 33,686 0 1 21,686
TOTAL GENERAL FUND 4,961,579 2,415,303 2,526,055 3,321,666 0 3,903,727
11-STREET FUND -m,754 783,382 816,490 833,258 0 1,4651661
12-STORM DRAIN FUND 87,394 74,288 70,843 69,720 0 1 107,659
13-PARK FUND 305,426 303,049 283,575 263,405 0 228,775
14-SLESF(AB3229 COPS) 0 -289,241 -289,491 -238,661 0 0
15-AIR QUALITY IMPROVEMENT FUND 48,041 48,324 48,384 55,018 0 36,077
16-GAS TAX FUND 38,660 -128,692 -149,459 -191,585 Oil
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17-TRAFFIC SAFETY FUND 12,815 24,798 34,239 57,673 0ll
12,815
19-FACILITIES FUND 197,870 199,355 200,022 198,296 0 ! 208,894
20-MEASURE'S"FUND 97,424 9,025 30,336 47,986 0 7,847
21-WASTE WATER DISPOSAL FUND 1,818,300 2,037,750 2,024,642 2,379,416 0 i1,712,486
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26-LNDSCP&LGTG ASSESSMENT DIST 15,534 12,457 16,249 15,152 0 1 13,509
41-PUB FIN AUTH DEBT SERVICE FUND 0 0 0 0 0 i 0
44-CAPITAL PROJECT-BIKE LANE -3,743 -3,743 -70,205 -83,665 0 -1,163
46-CAPITAL IMPROVEMENTS-STREET -1,182 -1,182 -1,182 -1,182 0 -1,182
47-CAP.PRJ.BARTON/COLTONBRIDGE -166,262 -291,388 -291,387 -291,388, 0 1 -166,262
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TOTAL OTHER CITY FUNDS 3,228,031 2,778,182 2,723,055 3,113,443 0 13,625,120
32-CAPITAL PROJECTS FUND -572,466 -924,784 -983,704 -1,089,728 0 -291,670
33-DEBT SERVICE FUND 7,029,755 5,089,822 7,655,768 7,822,1.63 0 16,621,368
34-LOW INCOME HOUSING FUND 3,990,580 2,204,765 2,008,704 1,965,855 0 1,245,021
TOTAL CRA FUNDS 10,447,869 6,389,803 8,680,768 8,698,292 0 j 7,574,719
Grand Total-ALL FUNDS 18,637,479 11,563,288 13,929,878 15,133,401 0 j 5,103,566
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City and CRA of Grand Terrace
Budget:FY 2008-09
Revenue Report for Nine Months
July 1, 2008 through-March 31,2009
Fiscal Year to Date Revenue Analysis by Quarter
REVENUES
10-GENERAL FUND Sept 30,08 % Dec.31,08 % Mar.31,09 % Jun.30,09 % Revised
FY40-date 25% FY-to-date SW% FY-to-date 75% FY-to-date lW% Budget
Revenue Revenue Revenue Revenue FY 2008-09
Revenue
PROPERTYTAXES 3,423 0.2%1 180,382 12.1% _ 755,919 50.6% 0 0.0% 1,492,946
LICENSES AND PERMITS 10,540 1.5%1 119,685 16.5%1 270,728 37.3% 0 0.0% 725,251
SALES TAX/SALES TAX-IN LIEU 137,757 14.2%1 137,757 14.2%1 575,939 59.3% 0 0.0% 971,383
INTERGOVERNMENTAL 14,731 9.9%1 185,935 124.7%1 53,424 35.8% 0 0.0% 149,132
"CHARGES FOR SERVICES 19,660 15.5%1 35,861 28.3% 110,148 86.9% 0 0.0% 126,800
PLANNING FEES 10,500 46.1%1 9,250 40.6% 24,100 105.8% 0 0.0% 22,776
RECREATION FEES 3,418 30.2%1 4,421 39.1% 5,675 50.2% 0 0.0% 11,300
CHILD CARE FEES 216,775 19.2%1 442,283 39.3% 664,663 59.00A 0 0.0% 1,126,797
PARK FEES 5,472 51.3%1 6,402 60.1% 7,562 70.9% 0 0.0% 10,660
FINES&FORFEITURES 4,665 15.0%1 10,501 33.7% 21,741 69.7% 0 0.0% 31,195
USE OF MONEY&PROPERTY 38,330 11.2% •,82,841 24.1°X, 81,929 23.9%1 0 0.0% 343,150
MISCELLANEOUS REVENUE 1,517 10.6% 1,625 11.3% 2,734 19.0% 0 0.0% 14,368
TRANSFERS 0 0.0% 0 0.0% 300,000 100.0% 0 0.0% 300,000
TOTAL GENERAL FUND 466 788 8.8% 1,216 943 22.9% 2 874 562 54.0% 0 0.0% 5 325 758
11 -STREET FUND 5,628 0.7%1 44,250 5.4%1 63,775 7.8% 0 0.0% 817,590
12-STORM DRAIN FUND 644 1.7%1 1,490 4.0%1 1,033 2.8% 0 0.0% 37,430
13-PARK FUND 2,614 7.3%1 8,285 23.1%1 6,275 17.5% 0 0.0% 35,847
14-SLESF(AB3229 COPS) 0 0.0% 0 0.0%1 50,955 17.0% 0 0.0% '299,045
15-AIR QUALITY IMPROVEMENT FUND 339 2.1% 834 5.1%1 7,723 46.8% 0 0.0% 16,485
L16-GAS TAX FUND 35,286 7.5% 86,845 18.6% 100,697 21.5% 01 0.0% 1 467,629
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117-TRAFFIC SAFETY FUND 13,594 23.8% 25,608 44.9% 51,237 89.8% 0 0.0% '57,031'19-FACILITIES FUND 1,485 5.2% 3,530 12.3% 2,493 8.7% 0 0.0% 28,781
20-MEASURE"I"FUND 32,801 16.7% 75,945 38.7% 101,911 51.9% 0 0.0% 198,354
21-WASTE WATER DISPOSAL FUND 272,362 16.7% 569,922 36.2% 1,025,753 62.9% 0 0.0% 1,629,559
26-LNDSCP&LGTG ASSESSMENT DIST 0 0.0%1 5,745 46.6%1 6,198 50.3% 0 0.0% 12,325
41 -PUB FIN AUTH DEBT SERVICE FUND 0 0.0%1 0 0.0%1 0 0.0% 01 0.0% 276,019
44-CAPITAL PROJECT-BIKE LANE 0 0.0% 0 0.0% 0 0.0% 0 0.0% 129,711
46-CAPITAL IMPROVEMENTS-STREETS 0 0.0% 0 0.0% 0 0.0% 0 0.0% 60,000
47-CAP.PRJ.BARTON/COLTON BRIDGE 0 0.0% 0 0.0% 0 0.0% 0 0.0% 580,000
TOTAL OTHER CITY FUNDS 364,753 7.9% 842 454 18.1% 1,418.2NL 30.5% 0 0.0% 4,643,8061
32-CAPITAL PROJECTS FUND 12,294 0.7% 25,020 1.3% 41,587 2.2% 0 0.0% 1,853,698
33-DEBT SERVICE FUND 50,595 -0.8% 2,729,488 42.7% 3,073,069 48.1% 0 0.0%11 6,395,442
34-LOW INCOME HOUSING FUND 23,913 1.5% 727,569 46.9% 799,498 51.5% 0 0.0% 1,552,875
TOTAL CRA FUNDS 86,802 0.9% 3,482,077 35.5% 3 914154 39.9% 0 0.0%1 9,802,015
Grand Total-ALL FUNDS 918,343 4.6% 5,541,474 28.0% 8 206 766 41.5% 0 0.0% 19 771 579
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City and CRA of Grand Terrace
FY 2008-09
Expenditure Report for Nine Months
July 1, 2008 through March 31,2009
.Fiscal Year to Date Expenditure Analysis by Quarter
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EXPENDITURES AND ENCUMBRANCES
10-GENERAL FUND Sept30,08 % Dec.31,08 96 Mar.31,09 % Jun.30,09 % Revised
FY-to-date 2596 FY-to-date 509i FY-to-date 75% FY-to-date fw% Budget
Expend. Expend. Expend. Expend. 1 FY 2008-M
Encumb. Encumb. Encumb. Encumb
110 CITY COUNCIL 13,626 24.8% 21,905 391%1 33,104 60.2%1 0 0.0% 1 55,000
120 CITY MANAGER 104,049 22.2% 224,636 47.9%1 337,988 72.0% 0 0.0% 1 469,295
125 CITY CLERK 74,943 28.3% 137,874 52.1%1 201,284 76.1% 0 0.0% 264,507
140 FINANCE 99,879 22.4% 246,320 55.2% 333,563 74.8% 0 0.0% 446,238 -
160 CITY ATTORNEY 15,356 19.2% 81,669 102.1% 109,737 137.2% 0 0.0% 1 80,0
172 BUILDING AND SAFETY 81,937 57.0% 101,365 70.5% 118,088 82.1% 0 0.0% 143,818
175 PUBLIC WORKS 50,191 52.2% 61,060 63.5% 71,865 74.7% 0 0.0% 96,183
180 COMMUNITY SERVICES 198,493 24.4% 423,108 51.9% 583,065 71.6% 0 0.0% 814,750
185 RENTAL INSPECTION PROG 14,087 31.9% 26,683 60.5% 38,245 86.7% 0 0.0% 44,129
190 NON-DEPARTMENTAL 173,887 15.1% 197,266 17.1% 333,740 29.0% 0 0.0% 1,150,543
370 COMMUNITY DEVELOPMENTIF 171,817 43.3%1 174,031 43.9% 302,095 76.2% 0 0.0% 396,567
380 GIS(GEOGRAPHIC INFORMAT 31,909 25.6%1 56,125 44.9% 78,523 62.9% 0 0.0% 124,863
410 LAW ENFORCEMENT 1,623,878 92.9% 1,671,121 95.7% 1,699,496 97.3% 0 0.0% 1,747,105
440 CHILD CARE SERVICES 264,931 26.0% 485,421 47.6% 677,658 66.4% 0 0.0% 1,020,618
450 PARK MAINTENANCE 80,887 35.2% 127,336 55.4% 172,223 75.0% 0 0.0% 229,695
631 STORM DRAIN MAINTENANCE 4,500 100.0% 4,500 100.0% 5,400 120.0% 0 0.0% 4,500
801 PLANNING COMMISSION 447 7.8% 1207, 21.2% 2,107 37.0% 0 0.0% 5,700
804 HISTORICALiCULTURAL COMh 20 1.7% 176 14.6% 184 15.3% 0 0.0% 1,200
805 SENIOR CITIZENS PROGRAM 2,751 25.7% 3,292 30.8%1 4,442 41.5% 0 0.0% 10,700
808 EMERGENCY OPERATIONS CE 5,676 41.6% 6,530 47.8% 10,406 76.2%1 0. 0.00A 13,650
999 COST ALLOCATION 0 0.0% -399,157 50.0% -598,738 7 .0%1 01 0.0% -798,320
TOTAL GENERAL FUND 3,013,064 47 7% 3,652,467 57.8% 4,514,475 71.4% 0. 0.0% 6,320,741 'r
i
11-STREET FUND 0 0.0% 5,514 4.3% 8,271 6.4% 0 0.0% 129,683
12-STORM DRAIN FUND 13,750 80.1% 18,041 105.1% 18,707 109.0% 0 0.0% 17,165
13-PARK FUND 4,991 4.4% 30,136 26.8% 48,296 42.9% 0 0.0% 112,498
14-SLESF(AB3229 COPS) 289,241 96.7% 289,491 96.8% 289,616 96.8% 0 0.0% 299,045
15-AIR QUALITY IMPROVEMENT F1 56 0.2%1 491 1.9% 746 2.9% 0 0.0% 28,100
16-GAS TAX FUND 202,638 40.0% 274,964 54.3%1 330,942 65.4% 01 0.0% 506,284
17-TRAFFIC SAFETY FUND 1,611 2.8% 4,184 7.3%1 6,379 11.2% 0 0.0%11 57,031
19-FACILITIES FUND 0 0.0% 1,378 7.8% 2,067 11.6% 0 0.0%11 17,757
20-MEASURE"I"FUND 121,200 42.4% 143,033 50.0% 151,349 52.9% 0 0.0% 285,931
21 -WASTE WATER DISPOSAL FUN 52,912 3.0% 383,580 22.1% 464,6371 25.8% 0 0.0% 1,735,373
26-LNDSCP 8 LGTG ASSESSMENT 3,077 21.4%1 5,030 35.1% 6,580 45.9% 0 0.0,% 14,350
41 -PUB FIN AUTH DEBT SERVICE F 0 0.0% 0 0.0% 0 0.0% 0 0.0,% 276,019
44-CAPITAL PROJECT-BIKE LANE 0 0.0% 66,462 52.3% 79,922 62.9% 0 0.0% 127,131
46-CAPITAL IMPROVEMENTS-STF 0 0.00,6 01 0.0% 0 0.0% 0 0.0% 60,000
47-CAP.PRJ.BARTON/COLTON BR 125,126 17.8% 125,125 17.8% 125,126 17.89A 0 0.0% 703,686
TOTAL OTHER CITY FUNDS 814,602 18 6% 1,347,430 30.8% 1,532,638 35.1% 0 0.0% 4.368,053
32-CAPITAL PROJECTS FUND 364,612 23.2% 436,258 217% 558,847 35.5% 0 0.0% 1,572,902
33-DEBT SERVICE FUND 1,990,528 29.3% 2,103,475 30.9% 2,280,661 33.5% 0 0.0% 6,803,828
34-LOW INCOME HOUSING FUND 1,809,728 43.9%1 2,709,4451 65.7%1 2,824,2231 68.5% Oj__O.O%l 1 4,191,434
TOTAL CRA FUNDS 4164 868 33 3% 5,249,178 42 0% 5,663,731 45.3% 0 0.0% 12,4981184
1
Grand Total-ALL FUNDS 7,992 534 34.5% 10,249 075 44.2% 11,710,W 50.5% 0 0.0% 23,186.958
Notes: Expenditures include Transfers-Out
I
I
F
City and CRA of Grand Terrace
Budget : FY 2008-09
Expenditure Report for Nine Months
July 1, 2008 through March 31,2009 75.0%of FY Completed
With Breakdown by Category
CATEGORY
10-GENERAL FUND Year-to-date Year-to-date TOTAL sates Mainz Capital
Expenditures Encumbrances Year-to-date & collb acts a
Expend Benefits & Other
Encumb. Operations
110 CITY COUNCIL 30,052 3,051 33,103 21209 11,894 0
120 CITY MANAGER 335,026 2 962 337 988 323 877 14111 0
125 CITY CLERK 194,326 6 958 201,284 157,437 41,292 2,555
1140 FINANCE 329129 4,434 333,563 280,171 53,392 0
160 CITY ATTORNEY 109"737 0 109,737 0 109,737 0
172 BUILDING AND SAFETY 75,530 42,558 118,088 44,440 71,569 2,079
175 PUBLIC WORKS 59,736 12,129 71,865 29,841 42,024 0
180 COMMUNITY SERVICES 559,872 23193 583 065 337 661 242,507 2,897
185 RENTAL INSPECTION PROG 38,245 0 38,245 33,628 4,617 0
190 NON-DEPARTMENTAL 307,333 26,407 333,740 0 253,100 80,640
370 COMMUNITY DEVELOPMENT/PLANNI 296,681 5,414 302.095 153,561 147 242 1292
380 GIS(GEOGRAPHIC INFORMATION SY 76,116 2,407 78,523. 57,256 12,257 9,010
410 LAW ENFORCEMENT 1,163,012 536,484 1,699 496 0 1,673,968 25 528
440, CHILD CARE SERVICES 659,102 18,556 677,658 581,632 93,1751 2 851
450 PARK MAINTENANCE 165,076 7 147 172 223' 89,942 81,347 934
631 STORM DRAIN MAINTENANCE 5,400 0 5,400 0 5,400 0
801 PLANNING COMMISSION 2,107 0 2,107 1,650 457 0
804 HISTORICAUCULTURAL COMMITTEE 184 0 184 0 184 0
805 SENIOR CITIZENS PROGRAM 3,427 1,015 4 442 0 4,442 0
808 EMERGENCY OPERATIONS CENTER 9 297 1,109 10 406 0 9,8961 510
:)99 COST ALLOCATION -598 738 0 -598 738 0 0 -598 738
"- '' OTAL GENERAL FUND 31820,650 693,824 4,514L474 Z,112,305 2,87Z,611 -470,442
100.0% 46.8% 63.6% -10.4%
11 -STREET FUND 8,271 0 8,271, 0 0 8,271
12-STORM DRAIN FUND 14,080 4,627 18,707 0 16,709 1,998
13-PARK FUND 47,380 916 48,296 0 0 48,296
14-SLESF(AB3229 COPS) 193,564 96,052 289,616 0 269,241 375
15-AIR QUALITY IMPROVEMENT FUND 746 0 746 0 221 525
16-GAS TAX FUND 308,083 22,859 330 942 0 276,0761 54,866
17-TRAFFIC SAFETY FUND 6,379 0 6 379 5,6 01 696
19-FACILITIES FUND 2,067 0 2,067 0 0 2,067
20-MEASURE"I"FUND 145,693 5,656 151,349 0 126,400 24,949
21 -WASTE WATER DISPOSAL FUND 443,775 20,862 464 637 78 65 2260145 125,841
26-LNDSCP&LGTG ASSESSMENT DIST 6,580 0 6,580 0 4,909 1,671
41 -PUB FIN AUTH DEBT SERVICE FUND 0 0 0 0 0 0
44-CAPITAL PROJECT-BIKE LANE 79,922 0, 79,922 0 79,922 0
46-CAPITAL IMPROVEMENTS-STREETS 0 0 0 0 0 0
47-CAP PRJ..BARTON/COLTON BRIDGE 45,610 79,516 125,126 0 1 125,125
TOTAL OTHER CITY FUNDS 1,302,150 230,488 1,632,6381 84,334 1,053,624 394680
100.0% 5.5% 68.7% 25.8%
32-CAPITAL PROJECTS FUND. 316,832 242,0151 558.8471 55 B041 96,966 1 416 077
33-DEBT SERVICE FUND 2,193,334 84,3271 2,277,6611 01 2 116,341 161,320
34-LOW INCOME HOUSING FUND 2,821 273 2,9501 2,824,2231 199,1591 20,3011 2 604.763
TOTAL CRA FUNDS 5,331,439 329,292 5,'660,731 254,963 2,223,608 3,18Z160
100.0% 4.5% 39.3% 56.2%
Grand Total-ALL FUNDS 10,454,239 1,253,604 11,707,843 2,451,602 6,149,843 3,106,398
100.0% 20.9% 250.8% 50.5%
7
y
AIM
Iitc)R 1A
City of Grand Terrace
Community Redevelopment Agency of Grand Terrace
Fiscal Year 2008-09
REVISED BUDGET
Through June 30, 2009
at 6/01/09
I
6/4/2009
C
1
REVISED BUDGET FY 2008-09
ANALYSIS OF REVENUE AND EXPENDITURES PROJECTED THROUGH 6130109
CITY AND CRA OF GRAND TERRACE_ FY 2008-08 FY 200848 FY 200848 FY 200848 FY 2008-08 FY 200848
Adopted ADDITIONS REVISED ADOPTED REVISED
BUDGET BUDGET BUDGET Appropriation BUDGET
Estimated Additions (Budgeted) Additions
REVENUE& APPROPRIATIONS
TRANSFERS IN &TRANSFERS OUT
10 GENERAL FUND-Undesignated 5,348,271 (22,513) 5,325,758 (5,542,964) (828,646) (6,371,610)
10 GENERAL FUND-Designated 0 0 0 0 0 0
10 GENERAL FUND-CLEEP Reserve 0 0 0 0 (12,000) (12,000)
TOTAL GENERAL FUND 5,348,271 22,513 5,325 758 R 5,542 964 840 646 (6,383,610)
11 Street Fund 817,590 0 817,590 (129,683) 0 (129,683)
12 Storm Drain Fund 37,430 0 37,430 (17,165) 0 (17,165)
13 Park Fund 35,847 0 35,847 (94,704) (17,794) (112,498)
14 AB 3229 COPS Fund 299,045 0 299,045 (299,045) 0 (299,045)
15 Air Quality Improvement Fund 16,485 0 16,485 (26,100) (2,349) (28,449)
16 Gas Tax Fund 391,878 75,750 467,628 (471,152) (35,132) (506,284)
17 Traffic Safety Fund 57,031 0 57,031 (57,031) 0 (57,031)
19 Facilities Development Fund 28,781 0 28,781 (17,757) 0 (17,757)
20 Measure.) Fund 196,354 0 195,354 (272,267) (13,664) (285,931)
21 Waste Water Disposal Fund 1,629,559 0 1,629,559 (1,739,837) 4,464 (1,735,373)
26 LSCPG1 LGHTG Assessment Dist 12,325 0 12,325 (14,350) 0 (14,350)
44 Bike Lane Capital Fund 129,711 0 129,711 (127,131) 0 (127,131
46 Street Improvement Projects 60,000 0 60,000 (60,000) 0 (60,000)
47 Barton Rd.Bridge Project 580,000 0 580,000 (580,000) 0 (580,000)
TOTAL OTHER FUNDS 4,292,036 75,750 4,367 786 3 906 222 64,475 3 970 897
32 CAPITAL PROJECTS FUND 99,404 1,754,294 1,853,698 (315,114) (1,257,788) (1,572,902)
33 DEBT SERVICE FUND 6,415,441 (20,000) 6,395,441 (4,601,323) (2,202,505) (6,803,828)
34 LOW&MODERATE HOUSING 1,562,875 (10,000) 1,552,875 (2,402,302) . (1,896,132) (4,298,434)
TOTAL CRA FUNDS 8,077,720 1,724,294 9 802 014 7 318 739 5 356 425 12 675164
TOTAL-ALL FUNDS 17.718.027 1,777,531 19 495 558 16,767,925 6,261,546 23 029 471
ANALYSIS OF BUDGET REVENUES AND EXPENDITURES
2
CITY AND CRA OF GRAND TERRACE
REV 'Lb, acyF-GET FY 2008-09
ANALYSIS OF AVAILABLE FUND LiALANti t I'faG���i`--D THROUGH(691 09 Revised
Prelim Audit Budget
Actual REVISED REVISED REVISED
Available BUDGET BUDGET BUDGET Adjust Projected
FUND FY 2808-09 'FY 2008-09 FY 2008-09 for Available
REVENUES& APPROPRIATIONS PROJECTED Develper FUND
BALANCE TRANSFER &TRANSFER AVAILABLE Fees BALANCE
6/30/2008 IN OUT 6/3012009 (remote) CONSERVATIVE
6/30/2009
10 GENERAL FUND-Undesignated 4,002,335 5,325,758 (6,371,610) 2,956,483 10 (125,000) 2,831,483
10 GENERAL FUND-Designated
925,558 0 0 925,558 10 0 925,558
10 GENERAL FUND-CLEEP Reserve 33,686 0 (12,000) 21,686 0 21,686
TOTAL GENERAL FUND 4,961.579 5,325 758 R (6,383,6101 3,903 727 (125,000) 3,778,727
11 Street Fund 777,754 817,590 (129,683) 1,465,661 11 (700,000) 765,661
12 Storm Drain Fund 87,394 37,430 (17,165) 107,659 12 (30,000) 77,659
13 Park Fund 305,425 35,847 (112,498) 228,775 13 (25,000) 203,775
14 AB 3229 COPS Fund - 0 299,045 (299,045) 0 14 0 0
15 Air Duality Improvement Fund 48,041 16,485 (28,449) 36,077 15 0 36,077
16 Gas Tax Fund 38,660 467,628 (506,284) 4 16 0 4
17 Traffic Safety Fund 12,815 57,031 (67,031) 12,815 17 0 12,815
19 Facilities Development Fund 197,870 28,781 (85,93117,757) 208,894 19 (20,000) 188,894
20 Measure I Fund 97,424 196,354 ( ) 7,847 20 0 7,847
21 Waste Water Disposal Fund 1,818,300 1,629,559 (1,735,373)350 1,712,486 21 0 11712,486
26 LSCPGI LGHTG Assessment Dist 15,534 12,325 (14, 13,509 509
.26 0 13,
44 Bike Lane Capital Fund (3,743) 129,711 (127,131) (1,163) 44 0 (1,509
)
46 Street Improvement Projects (1,182) 60,000 (60,000) (1,182) 46 0 (1,182)
47 Barton Rd.Bridge Project (166,262) 580,000 (580,000) - (166,262) 47- 0 (166,262)
TOTAL OTHER FUNDS 3,228 031 4,367,786 3,970,697 3,625.120 775,000 2,850,120
32 CAPITAL PROJECTS FUND (672,465) 1,853698 (1,572,902) (291,670) 32 0 (291,670)
33 DEBT SERVICE FUND 7,029,755 6,395:441 (6,803,828) 6,621,368 33 0 6,621,368
34 LOW&MODERATE HOUSING 3,990,580 1,552,875 (4,298,434) 1,245,021 34 0 1,245,021
-f - - - - TOTAL CRA FUNDS - -- 10,447 869 9,802 014 12 675164 7,574,719 - -_ U 7,574,719 ---__-_----
637,479 19,495,558 23,029,471) 15,103,566 900,000 14,203,566
TOTAL-ALL FUNDS 18,
0, _nl Revised Budget _ 05 05 09
Fund Balances
3
City of Grand Terrace
Schedule of Budget Adjustments
Fiscal Year 2008.09
REVENUES COPS
Agenda General Streets SLESF GAS TAX Measure I CRA CRA CRA
Date Item Description Total 10 11 14 16 20 32 33 34
7/31/2008 N/A $ - $ - $ - $ - $ - $ - $ - $ - $ -
8/30/2008 N/A $ - $ - $ - $ - $ - $ - $ - $ - $ -
9/30/2008 N/A $ - $ - $ - $ - $ - $ - $ $ - $ -
10/26/2008 31) Homeland Security Grant $ 992 $ 992 $ - $ - $ - $ - $ - $ - $ -
11131/2008 N/A $ - $ - $ - $ - $ - $ - $ - $ - $ -
12/9/2008 Homeland Security Grant Correction $ 21,887 $ 21,887 $ - $ - $ - $ - $ - $ - $ -
12/9/2008 Homeland Security Grant Correction-reverse 10/2E $ (992) $ (992) $ - $ - $ - $ - $ - $ - $ -
12/9/2008 Revenue-State COPS Grant(AB3229) $ 100,000 $ - $ - $ 100,000 $ - $ - $ - $ - $ -
12/9/2009 Transfer In to COPS SLESF from General Fund $ (100,000) $ - $ - $(100,000) $ - $ - $ - $ - $ -
2/18/2009 N/A $ - $ - $ - $ - $ - $ - $ - $ -' $
CRa5
2/24/2009 CITY4E Interest Earnings Projected Decrease $ (80,000) $ (50,000) $ - $ - $ - $ - $ - $(20,000) $ (10,000)
Cwas
2/24/2009 CIME TSF of Funds GF to Gas Tax Fund to offset negativ $ 75,750 $ - $ - $ - $75,750 $ - $ - $ - $ -
cw
2/24/2009 CITY4E TSF In of CRA DS Funds to CRA Cap Proj Funds $1,754,294 $ - $ - $ $ - $ - $1,754,294 $ - $ -
2/24/2009 city 3D EMC Grant Funds $ 4,100 $ 4,100 $ - $ - $ - $ - $ - $ - $ -
2/24/2009 city 3D CERT Trust Contribution for AM Station equipment $ 1,500 $ 1,500 $ - $ - $ - $ - $ - $ - $
2/25-5/26109 None $ - $ - $ - $ - $ - $ - $ - $ - $ -
Total Additional Revenue Adjustments made through April 28,2009 $1,777,531 $ (22,513) $ - $ - $75,750 $ - $1,754,294 $(20,000). $ (10,000)
Adopted Increases to Estimated Revenues incl
Adopted Mid Year Revenue Adjustments
4 '
City of Grand Terrace
Schedule of Budget Adjustments
Fiscal Year 2008-09
EXPENDITURES
Agenda General Streets Park Air Qual GAS TAX Measure I Sewer CRA CRA CRA
Date Item Description Total 10 11 13 15 16 20 21 _ $ 32 _ $ 33 - $ 34
7/112008 Boeske Architect PO-Fire Station $ 16;232 $ 16,232 $ $ - $ - $ - $ $
7/1/2008 Carry over Po $ 9,133 $ 9,133 $ - $ - $ - $ - $ - $ - $ $ $ -
7/112008 Carry over PO-Grand Crossings $ 187,144 $ - $ - $ $ - $ - $ - $ - $ 187,144 $ $-
7/1/2008 Carry over PO-Town Center $ 104,066 $ - $ - $ - $ - $ - $ - $ - $ 104.066 $ - $
7lU2008 Carry over PO Professional Services $ 18,285 $ - $ - $ - $ - $ - $ - $ - $ '18,285 $ $
- 6,432
7/1/2008 Carry over PO-Professional Services $ 6,432 $ - $ - $ - $ - $ - $ - $ - $ - $ $ -
7/22/2008 3D Continuing Appropriation-Open PO-Advertising $ 3,138 $ 3,138 $ - $ $ - $ $ $ $ - $ $
7/22/2008 3D Continuing Appropriation-Open PO-CVC Sec Sys $ 56,067 $ 56,067 $ - $ - $ - $ - $ $ $ _
7/22/2008 3D Continuing Appropriation-Open PO-CVC Impr $ 6,259 $ 6,259 $ - $ - $ - $ - $ - $ - $ $ $
7/22/2008 3D Continuing Appropriation-Open PO-Passive Park $ 10,236 $ - $ - $10,236 $ - $ - $ - $ - $ - $ - $ -
7/22/2008 3D Continuing Appropriation-Open PO-Cunt Seal/Ovl $ 14,982 $ - $ - $ - $ - $14,982 $ - $ - $ - $ - $ -
7/22/2008 30 Continuing Appropriation-Open PO-Strpg Prgm $ 13,664 $ - $ - $ - $ - $ - $13,664 $ - $ - $ $
7/22/2008 3D Continuing Appropriation-Finance Prof Svcs $ 7,000 $ 7,000 $ - $ - $' - $ - $ - $ - $ $ $
7/22/2008 3D Continuing Appropriation-Finance Cap.Impr-W $ 8,000 $ 8,000 $ - $ - $ - $ - $ - $ - $ - $ - $
7/22/2008 3D Continuing Appropriation-CED Capital Item $ 7,413 $ 7,413 $ - $ - $ - $ - $ - $ - $ - $ $ 000
9/23/2005 3F Senior Housing.Project;Increase Funding $ 740.000 $ - $ - $ - $ - $ - $ - $ - $ - $ $ 740
10/1412008 3G IPS-Retention Due on Pocket Park 13-445- $ 7,558 $ - $ - $ 7,558 $ - $ - $ - $ $ - $ - $ _
10/28/2008 3D Homeland Security Grant $ 992 $ 992 $ - $ - $ - $ - $ $ - $ $ - $
10/28/2008 3E Continue Fire Station Appropriation $ 453.938 $453,938 ,$ $ - $ - $ - $ $ - $ - $ $
11/18/2008 8A WE TIP program $ 1,500 $ 1,500 $ - $ - $ - $ - $ - $ - $ - $ - $
12/9/2008 3E Chambers Group Professional Services Contract $ 64,136 $ 32,068 $ - $ - $ - $ - $ - $ - $ 32,068 $ - $
1219/2008 31 Homeland Security Grant Correction $ 21,887 $ 21,887 $ $ - $ - $ - $ - $ - $ - $ $
12/9/2008 31 Homeland Security Grant Correction-reverse 1012E $ (992) $ (992) $ - $ - $ - $ - $ - $ - $ - $ - $
12/9/2068 31 Transfer to COPS Fund(reduce due to COPS gian $ (100,000) $(100,000) $ - $ - $ - $ - $ ' $ $ $ $
12/9/2008 3D Changes to Employee Benefb(med/hours/bilingus $ 11,8W $ 9,000 $ - $ - $ - $ - $ - $ 800 $ 800 $ - $ 1,200
1/13/2009 3D Comm Svc 30th Anniv Subsidy events $ 5,999 $ 5,999 $ - $ - $ - $ - $ - $ - $ - $ - $ -
1/13/2009 CRA 2 ERAF Payment required by CA 2008 Budget Act $ 448,211 $ - $ - $ - $ - $ $ - $ - $ $ 448,211 $
1/13/2009 CRA 6 Purchase of 22747 Barton Road $ 390.000 $ - $ - $ - $ $ - $ - $ - $ 390.000 $ - $
1/27/2009 CRA 6 Purchase of 22100-200 Barton Road $ 215,000 $ - $ $ - $ - $ - $ - $ - $ 215,000 $ - $
1/27/2009 CRA 3 Storm Drain Extension-Pico Street $ 130,000 $ $ - $ - $ - $ - $ - $ - $ 130,000 $ - $ -
2/10/2009 CRA2 Commercial Improvement Program $ 100,000 $ - $ - $ - $ - $ - $ - $ - $ 100.000 $ $
cRAs
2/24/2009 CITY4E Preston and Barton signal repairs-11/7108 $ 17,150 $ - $ - $ - $ - $17,150 $ - $ - $ - $
CRA5 -
2/24/2009 CITwE 3 Emitters for Fire Department-10/20/08 $ 3,926 $ 3,926 $ - $ - $ - $ S - $ $ - $
CRAs 74,000
2/24/2009 CnY4E Legal Claim-Senior Housing Project 1/13-09 $ 74,000 $ - $ - $ - $ - $ - $ $ - $ - $ $
CRAB -
2/24/2009 OTUE Legal Claim-Jars Brothers Construction 1/14109 $ 103,000 $ 103,000 $ $ - $ - $ $ - $ - $ - $
CRA5
2/24/2009 CnWE Continuing Approp for Senior Housing Prj.9/9/08 $ 860,000 -
CRAS 40,000
2/24/2009 CnY4E Adjust budget for Legal Services 1/1109 $ 86,000 $ 6,000 $ - $ - $ - $ - $ $ - $ 40 $ $
CRAB
2/24/2009 cnY4E Adjust for CED Sec.and Maint.Superv.Layoff 1/61, $ (59,528) $ (34.764) $ - $ - $ - $ $ - $(17,264) $ (5,000) $ -
Additional Appropriations
and
Adopted Mid Year Adjustments 1
5
City of Grand Terrace
Schedule of Budget Adjustments
Fiscal Year 2008-09
EXPENDITURES
Agenda General Streets Park Air Qual GAS TAX Measure I Sewer CRA CRA CRA
Date Item Description Total 10 11 13 15 16 20 21 32 33 34
2124/2009 CiTI4E Replenish Employee Physicals account-CM Dpt R, $ 1,000 $ 1,000 $ - $ - $ - $ - $ - $ - $ - $ - $ -
CRAB
2/24/2009 cr y4E CED Office Expense $ 1,000 $ 1.000 $ - $ - $ - $ $ - $ - $ - $ $
CRAB
2/24/2009 CrTY4E CED-Advertising $ 5,000 $ 5,000 $ - $ - $ - $ - $ - $ - $ - $ - $
CRAB
2/24/2009 ciTY4E CED-Professional Services-addition request $ 44,000 $ 44,000 $ - $ - $ - $ - $ - $ - $ - $ - $
CRAB
2/2412009 crrY4E CED-Advertising-CRA Econ Dev $ 3,500 $ - $ $ - $ - $ - $ $ - $ 3,500 $ - $
CRAB
2/24/2009 CITWE Transfer of Funds wll CRA to Fund CRA Projects $1,754,294 $ - $ - $ - $ - $ - $ - $ - $ - $1,754,294 $
CRA5
2/24/2009 CITWE TSF of Funds GF to Gas Tax Fund to offset negath $ 75.750 $ 75,750 $ - $ - $ - $ - $ - $ - $ - $ $
CRAB
2/24/2009 cnY4E Sewer Professional Services-SARWQ reporting $ 12,000 $ - $ - $ - $ - $ - $ - $ 12,000 $ - $ - $ -
CRAB
2/24/2009 CITY4E Child Care Emergency Signs replacements $ 900 $ 900 $ - $ - $ - $ - $ - $ - $ $ $
CRAB
2/24/2009 CITY4E Traffic Issues-Speed Zone and Timing billings $ SAW $ SAW $ - $ - $ - $ - $ $ - $ - $ - $ -
CRAB
2/24/2009 crrv4E Traffic Consulting $ 5,000 $ 5,000 $ - $ - $ - $ - $ - $ - $ - $ - $
CRAB
2/24/2009 crrr4E Solid Waste and recycling Tech Support $ 5,900 $ 5,900 $ - $ - $ - $ - - $ - $ - $ $ $ -
CRAB
2/24/2009 ciTY4E Edison Fence-Reed and Michigan $ 6,000 $ 6,0W $ - $ $ - $ - $ - $ - $ - $ - $ -
CRAB
2/24/2009 cnY4E Sign Replacements needed $ 3,000 $ - $ - $ - $ - $ 3,000 $ - $ - $ - $ - $ -
2/24/2009 CRA2 Neighborhood Grant Program CRA $ 25.000 $ - $ - $ - $ - $ - $ - $ - $ 25,000 $ - $ -
2/24/2009 cRm West Side-Mt.Vernon-Landscape Project CRA $ 16,925 $ - $ - $ - $ - $ $ - $ - $ 16,925 $ - $
2/24/2009 Gty3D Purchase AM Transmitter Package-Emerg AM Rod $ 5,731 $ 5,731 $ - $ - $ - $ - $ - $ - $ - $ - $ -
3/10/2009 - None $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $
3/24/2009 - None $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
4/14/2009 CnY3F Fire Station Improvement $ 65,769 $ 65,769 $ - $ - $ - $ - $ - $ - $ - $ - $ -
4/28/2009 crrY3F CNG Station Maintenance $ 2,349 $ - $ - $ - $2,349 $ - $ - $ - $ $ $ -
5/12/2009 cRA 3 CRA Purchase of Canal Prop.From City $ 177,000 $ - $ $ - $ - $ - $ - $ - $ - $ - $ 177,000
6/26/2009 - None $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
A.Total Additional Appropriations made through April 28.2009 $6,261,546 $840,646 $ - $17,794 $2,349 $35,132 $13,664 $ (4,464) $1 257 788 $2,202 505 $1 896 132
Additional Appropriations
and
Adopted Mid Year Adjustments 2
AJ
r.%Ty
RAND TE
Community Services Department
Staff Report
MEETING DATE: June 9,2009
CRA ITEM ( ) COUNCIL ITEM (X)
SUBJECT: Contract between the City of Grand Terrace-- Blue Waves Swim
Program and the Riverside YMCA for Swim Lessons and Open Swim Program at
Terrace Hills Middle School for Summer 2009.
FUNDING REQUIRED (X)
Background
Drowning is the second leading cause of injury-related death for children ages 1 through
14 years old. Between 60-90% of all drownings occurr in residential swimming pools.
According to the U.S. Consumer Product Safety Commission(CPSC) more than half of
these occur at the child's own home.
Approximately 24% of the Grand Terrace housing stock have pools. In some
neighborhoods, the number of pools rises to over 60%.
Staff has been seeking creative solutions to provide increased Community Services to our
residents. Since 2003, staff has been working with YMCA of Riverside to provide
certified swim instructors and lifeguards for swim lessons.
At the last Budget Workshop held on May 12, 2009, Council supported funding the 2009
season despite the budget challenges.
Highlights of the 2009 Blue Waves Swim Program
• 2-week group classes (Mon-Thurs) cost$65 starting June 151h to August 6th
• Open Swim (Mon-Thurs) June 15th- August 6ch from 3 p.m. to 4 p.m., cost will be
$2 per person, registered student swimmers will not be charged.
Staff will market the program through:
-Press releases in the,local papers
-Flyers passed out to the two elementary schools
-Mailers to all Grand Terrace homes
-Flyers will also be delivered to the Grand Terrace Childcare Center and made
available to the public at the information booth in City Hall.
COUNCIL AGENDA ITEM NO.,')
Parents can sign up and pay for the swim classes at city hall or through the City's website.
The city will collect all funds and pay one set contract price to the YMCA. All classes
will be on a first come first serve basis. If more children are signed up than we have
allotted, the YMCA has the option of adding more classes. The cost for the two-week
program, which will run Monday thru Thursday for 30 minute sessions, will be $65. The
beginning classes will be limited to a maximum of 5 students per class and 6 in advanced.
Each class will have a dedicated certified swim instructor and the pool will have at least
one lifeguard on duty.
The Riverside Family YMCA teaches swimming year round and has done so in Riverside
for over 25 years. The instructors are qualified Red Cross WSI (Water Safety Instructor)
Certified staff, also certified in CPR and First Aid.
Blue Waves Swim Program:
SIGN UP DAYS AND TIMES: Monday-Thursday 7:30 a.m. to 5:30 p.m.
REGISTRATION LOCATION: GRAND TERRACE CITY HALL
22795 Barton Rd.
COST: $65 for a two week group session
PHONE: 909.430.2201
Blue Waves Swim Classes:
Parent/Child Experience 6 mos. to 3 yrs old
Pike Beginners 3-5 yrs old Beginners
Eel/Ray 3-5 yrs old Intermediate/Advanced
Polywogs 6-12 yrs old Beginners
Guppy 6-12 yrs old Advanced Beginner
• All Beginner Classes have a maximum of 5
• Intermediate/Advanced have a maximum of 6
Swim Dates:
There will be four sessions of eight classes offered. As your child advances you are
welcome to sign up for more than one session. All classes are Monday—Thursday.
Space is limited!
Session I June 151h-25th
Session II June 29—July 91h
Session III July 13`h— 23th
Session IV July 271h—August 6ch
Open Swim Mondays through Thursdays starting on June 15th
Revenue and Expenses*
Best case scenario A
Maximum revenue* for 160 students at$65 each $10,400
Less:
Flyers and Mailers <$1,500>
Expected CJUSD Pool Fee <$3,000>
YMCA expenses (including Open Swim)* <$8 320>
*2 YMCA Lifeguard's at 3.5 hours a day x 4 days a week x 8 weeks= 224 guard
hours for the summer @ $20.00 an hour (including benefits)= $4,480.00
2 YMCA WSI's x 3 hours a day x 4 days a week x 8 weeks= 192 WSI hours for
the summer @ $20.00 an hour (including benefits)= $3,840.00
Total for the summer would be: $8,320.00
City subsidy ($12 per child) $1 920
80% class occupancy Scenario B
Expected revenue for 128 students at $65 $8,320
Less:
Flyers and Mailers <$1,500>
Expected CJUSD Pool Fee <$3,000>
YMCA expenses (including Open Swim) <$8 320>
City subsidy ($35 per child) $4,500
Recommendation
Staff recommends contracting with the Riverside YMCA (see attached contract) to
provide swimming lessons and Open Swim at the Terrace Hills Middle School Pool for
Summer 2009.
YMCA
We build strong kids,
strong families, strong communities.
service Provider: Riverside YMCA
4020 Jefferson St.
Riverside,cA 92504
951-689-9622
Contact Person: Jaclyn Fielder
Contract obligation: City of Grand Terrace
Y.
22795 Barton Rd.
Grand Terrace,CA 92323
909-430-2201
Contact Person: Mari Montes,Community Services Secretary
Pool Location: City of Grand Terrace
Arrangement: The Riverside YMCA will provide The City of Grand Terrace wlth two
certified lifeguards at various times as well two WslIs at various times.
Effective Date: June 15,2009 through August 6,2009 from 3pm to 6pm Monday
through Friday.
YMCA of Riverside City&County•4020 Jefl=emon Street-Rivctside•CA,92504
Tel:951-689-9622•Fax: 951-689-7543 •www.riversidcyrnca.org
YMCA rnixsion;To pul.Christian principlcs into prncticc through programs thal hui1d.healthy.spirit' mind and body for all.
n
v
YMCA
We build strong kids,
strong fitmilies, strong communities.
Fees: The YMCA of Riverside City and County will be reimbursed at$20.00 an
hour for lifeguard staff and$22.00 an hour for WSJ staff. The YMCA will
bill the city monthly for the costs associated to the program. The City of
Grand Terrace will reimburse the YMCA of Riverside City and County no
later than 15 days after invoicing.
insurance: It is agreed,the Riverside YMCA will provide proof of liability insurance
to The City of Grand Terrace in the amount of$2,000,000.00,
Assurances: It is agreed that the YMCA of Riverside City and County will not be held
responsible for any damages to the pool of the existingProperty.p p rty.
YMC�Re resentative
City of Grand Terrace
Date
Date
YMCA of Riverside City&County•4020 Jcffcrson Street Riverside CA 92504
Tcl:951-689-9622-Fax: 951-689-7543 -www-riversideymca,org
YMC 1 mission:To poi Christian princiPlcs into practice:through Programs that build healthy Spirif.,mind and hotly fnr rill
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, FINDING A SEVERE
FISCAL HARDSHIP WILL EXIST IF ADDITIONAL LOCAL
PROPERTY TAX FUNDS ARE SEIZED AND ADDITIONAL
UNFUNDED MANDATES ARE ADOPTED BYTHE STATE OF
CALIFORNIA
WHEREAS, the current economic crisis has placed cities under incredible financial
pressure and caused city officials to reopen already adopted budgets to make painful cuts,
including layoffs and furloughs of city workers, decreasing maintenance and operations of
public facilities, and reductions in direct services to keep spending in line with declining
revenues; and
WHEREAS, since the early 1990s the state government of California has seized
over$10 billion of city property tax revenues statewide to fund the state budget even after
deducting public safety program payments to cities by the state; and
WHEREAS, in FY 2007-08 alone the state seized $895 million in city property taxes
statewide to fund the state budget after deducting public safety program payments and an
additional,$350 million in local redevelopment funds were seized in FY 2008=09; and
WHEREAS, the most significant impact of taking local property taxes has been to
reduce the quality of public safety services cities can provide since public safety comprises
the largest part of any city's general fund budget; and
WHEREAS, in 2004 the voters by an 84% vote margin adopted substantial
constitutional protections for local revenues, but the legislature can still "borrow" local
property taxes to fund the state budget; and
WHEREAS, on May 5 the Department of Finance announced it had proposed to the
Governor that the state"borrow"over$2 billion in local property taxes from cities, counties
and special districts to balance the state budget, causing deeper cuts in local public safety
and other vital services; and
WHEREAS, in the past the Governor has called such"borrowing"proposals fiscally
irresponsible because the state will find it virtually impossible to repay and it would only
deepen the state's structural deficit, preventing the state from balancing its budget; and
WHEREAS,the Legislature is currently considering hundreds of bills, many of which
would impose new costs on local governments that can neither be afforded nor sustained
in this economic climate; and
WHEREAS,state agencies are imposing,orconsidering,many regulations imposing
unfunded mandates on local governments without regard to how local agencies will be able
COUNCIL AGENDA ITEM NO.3�
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to comply with these mandates while meeting their other responsibilities; and
WHEREAS, the combined effects of the seizure of the City's property taxes,
increasing unfunded state mandates, and the revenue losses due to the economic
downturn have placed the city's budget under serious fiscal pressure; and
WHEREAS, our city simply can not sustain the loss of any more property tax funds
or to be saddled with any more state mandates as they will only deepen the4inancial
challenge facing our city; and
WHEREAS, a number of the City's financial commitments arise from contracts,
including long term capital leases and debt obligations which support securities in the
public capital markets,that the City must honor in full unless modified by mutual agreement
of the parties.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City,of Grand
Terrace has determined that the City will experience a severe fiscal hardship if the
recommendation of the Department of Finance to"borrow"$2 billion of local property taxes
is supported by the Governor and the Legislature; and
RESOLVED FURTHER,that the City Council strongly and unconditionally opposes
the May 5 proposal of the Department of Finance and any other state government
proposals to borrow or seize any additional local funds, including the property tax,
redevelopment tax increment, and the city's share of the Prop. 42 transportation 1sales tax;
and j
RESOLVED FURTHER, that the City Council strongly urges the state legislature
and Governor to suspend the enactment of any new mandates on local governments until
such time as the economy has recovered and urges the state to provide complete funding
for all existing and any new mandates.
RESOLVED FURTHER, that the City Clerk shall send copies of this resolution to
the Governor, our state senator, our state assembly member and the League of California
Cities.
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PASSED, APPROVED AND ADOPTED this 9th day of June, 2009.
Mayor of the City of Grand Terrace
ATTEST:
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City Clerk of the City of Grand
Terrace
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Resolution No.
Page 2
I, BRENDA MESA, City Clerk of the City of Grand Terrace, do hereby certify that the
foregoing Resolution was introduced and adopted at a regular meeting of the City Council
of the City of Grand Terrace held on the 91h day of June, 2009, by the following vote:
AYES:
- NOES:
ABSENT:
ABSTAIN:
Brenda Mesa, City Clerk
Approved, as to form:
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City Attorney
3
Historical & Cultural Activities Committee RECEIVED
Minutes for May 3, 2009 ,1"N 0 2009
CITY
OF
DEPARTMENT
The meeting was called to order at 7:10 p.m. by Vice Chairman Ann Petty.TY
Those present were Ann Petta, Gloria Ybarra, City Clerk Brenda Mesa,
Frances Carter, Shelly Rosenkild and Masako Gifford.
Secretary's Report: The minutes for April 6, 2009 were read and approved
on a motion by Shelly, seconded by Masako, all in favor, none opposed.
Motion carried.
Li
Treasurer's Report: Report deferred to a later date.. Brenda accepted the
following receipts for Art Show expenditures:
$40.30 (from Frances for punch, cups and ice).
$16.70 (from Shelly for balloons, napkins and balloon bag).
Historical Report: On Wednesday, April 9, 2009, the Colton Joint Unified-
School District School Board agreed to change the name of the new high
school to be constructed in Grand Terrace from Ray Abril High School to the
Grand Terrace High School at Ray Abril Jr. Educational Complex.Thanks to
the pressure and persistence the residents put on the board to change the
name, a compromise was reached to honor both the City of Grand Terrace
and Ray Abril, Jr.
Congratulations to all who put up a courageous fight.
Old Business: Results of the Art Show
Frances and Gloria delivered 50 Art Show posters to City businesses.
Ann reported that there were 37 entries in the 25th Art Show. All members
agreed.that the Show went well with plenty of refreshments and an outstand-
ing steady flow of visitors all afternoon. Public feedback was excellent.
Ann added that the Friends of the Library's book sale, conducted in the lobby
during the Show, netted 150 plus dollars.
The committee would like to thank Masako who brought the beautiful flowers
she grew herself which garnered many admiring compliments and to Frances
for helping to transport numerous items for Ann and Pauline.
Shelly will tend to having the Art Show photos printed in preperation for the
thank you notes which will be mailed to each participant.
Gloria will send thank you notes to Maryetta Ferre and Betty Trimble for their
generous donation of homemade cookies and brownies and to the following
volunteers for their unselfish gift of time and talent: Clay Rosenkild, Elizabeth
Duarte, Margie Miller, Phil Spacek, Betty Trimble, Jim Gifford, Jim Mc Iver and
Martha Monteon. Also, to Steve Berry for all his help and for sharing the lovely
floral arrangements and balloons displayed throughout the room and to Hot Rod-
Valdez for helping with the hanging of the quilt displays.
COUNCIL AGENDA ITEM NO.J19I C\
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Ann asked for any changes or corrections to be made for the 2010 Show. The
following were noted:
1. More than 50 posters are needed. A reminder to deliver a poster to the City's
day care center.
Please note: CVS Drug Store does not accept posters (company policy).
2. Check room temperature as room was very warm:
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New Business: None
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The meeting was adjourned at 7:30 p.m. The next committee meeting is schedul-
ed for June 1, 2009.
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Respectfully Submitted, j
Gloria Ybarra /
Secretary
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CITY OF GRAND TERRACE RECEIVED
EMERGENCY OPERATIONS COMMITTEE rl '" �; 2009
Regular Meeting
MINITTES CITY OF GRAND TERRACE
May 5, 2009 CITY CLERK'S DEPARTMENT
The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency
Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by
_ Chairperson, Vic Pfennighausen at 6:00 p.m. Agendas were distributed.
MEMBERS PRESENT—Vic Pfennighausen,, Randy Halseth, Debra Hurst, Jim Vert, Lew Neeb,
JoAnn Johnson, Oscar Santana and Hanni Bennett.
MEMBERS ABSENT—Susan Taylor and Glenn Nichols.
CITY STAFF—Matt Wirz
GUESTS PRESENT/INTRODUCTIONS—Jeff Allen from CERT.
CORRESPONDANCE/COMMUNICATIONS —None.
APPROVAL OF AGENDA with motion by Lew Neeb and second by Randy Halseth.
APPROVAL OF MINUTES OF APRIL 7, 2009 with motion by Debra Hurst and second by Lew
Neeb.
LIAISON REPORT by Matt Wirz.
a. Matt reported that the 1640 Frequency Travelers Radio required some additional
information that has been mailed and everything is on order and should be received soon.
b. The license may take a month or so, but in the mean time a temporary 30 day license
can be obtained.
c. The Exercise/Activation on April 22"d went really well. There was a lot of
communication both ways with much elaboration. Worked really very well.
d. Grand Terrace Days was cancelled this year due to budget and time involved in planning
and executing when personnel is so stretched.
e. Pancake breakfast and mini Health and Safety Fair had to be postponed until September
121h due to construction going on at the Fire Station 23.
f. On September 121h the day will begin with a Mini Grand Terrace Day with Pancake
Breakfast followed by a much smaller parade and a car show leading into the Concert in the
Park.
g. There was considerable discussion on plans for a possible return of the Grand Terrace Day
Parade and Festival returning next June.
h. Highgrove Day will feature a car show on May 91h. CERT will have a booth and will
sign up for upcoming class and give out information.
i. Thinking of a magnetic sign to keep our Travelers Radio frequency at hand to be either
mailed out somehow or delivered. Still working on details and on possible funding.
COUNCIL AGENDA ITEM NO.Jrl
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EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen '
a. The antenna for the Travelers Radio will be on a tripod on top of City Hall with cable
to the Community Room.
b. Information will be changed from City Hall.
c. When all is ready it will be tested out at the EOC and when all is determined to be
working properly it will move to City Hall.
d. All equipment is functioning properly at this time.
e. Jeff will begin to work with Vic at the EOC when he has free time and it is hoped that he
will feel comfortable enough to assume the Chair position at some time.
f. Jeff indicates that he would like to take the ICS course before making a full
commitment.
g. Vic also.indicated that he thought the April 22"`� Activation went very well. If anyone
has any thoughts on how to improve, please give them to him in writing.
_ I
UNFINISHED BUSINESS—None at this time.
NEW BUSINESS
a. Vic and Jeff will get together to determine work days and to get acquainted. Otherwise,
regular work days will be scheduled on an"as needed"basis. j
b. Randy reports that CERT worked well on the Apri122"d Activation/Exercise and all went
very well.
C. He also indicated that they will need to have a work detail to set up the Trauma Boxes.
d. Need volunteers to work Highgrove Day on May 9th. Hope to be able to sign up people
for the next CERT class. Can park the trailer on Friday afternoon.
e. Randy indicates that there are six really excellent, trained instructors for CERT who are
each able to teach any of the classes.
f. There is a serious need for some kind of petty cash fund perhaps just in the form of a
cash box maintained by the treasurer for buying the little things that are needed,quickly.
g. May possibly be able to get some funding from Supervisor, Neil Derry's office..
TRAINING/SPEAKERS
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ADJOURNMENT at 6:53 p.m.
/JoAnn Johns o , Secretary
NEXT MEETING WILL BE TUESDAY, JUNE 2, 2009 AT 6 P.M.
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STAFF REPORT
CITY MANAGER'S OFFICE
CRA ITEM () COUNCIL ITEM (X) MEETING DATE: June 9,2009
SUBJECT: Proposed Wage and Compensation Committee
FUNDING REQUIRED: YES () NO (X)
Background:
Due to inquiries regarding the City's Rules and Regulations for personnel and the recognition
that this resolution needs to be updated, it has been suggested that the City consider forming a
Wage and Compensation Committee.
Such a committee could be,comprised of a human resources representative, two Council
Members, and the Finance Director. The Municipal Code states that City Manager is the
Personnel Director and therefore it seems appropriate that the City Manager would be involved
as well.
Schedule for revision of Rules and Regulations for the Administration of Personnel
Matters:
The present resolution of Rules and Regulations is from August 2000 and a rough draft of a new
resolution has been pending for a few years. Changes have been made and benefits have been
added over,the years by the issuance of an administrative memo from the City Manager or by
approval of the City Council, as appropriate. Several current benefits (Health Reimbursement
Program and the Birthday Bonus Program) have not been budgeted for in the 2009-2010 Budget.
There are several procedural changes (e.g. paydays are noted as Tuesdays instead of Thursdays)
that have been agreed upon at Senior. Staff level in order to increase efficiency in our human
resources process and the payroll process, and those will be included in the update for Council
review.
It is also felt that the most beneficial approach would be to have a separate resolution for the
Child Care Center employees because of the many differences between the City Hall employee's
schedules, etc. and the employees of the Center.
Goals for 09-10 F/Y:
1. Develop a resolution of Rules for the Child Care Center and a separate resolution for the
non-Child Care Center employees (City Hall).
COUNCIL AGENDA ITEM NO. C?�
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2. Agendize these 2 separate resolutions for Council in FY 2009-10.
STAFF RECOMMENDATION;
Options for Council:
1. Establish a Wage and Compensation Ad-hoc Committee:
-One meeting per month
-Estimated staff time of 15 hours per month.
2. Staff to prepare the updated Rules and Regulations for the Administration of Personnel
Matters resolutions for Council review..
Either option would include:
The Personnel Director/City Manager would direct staff to update the Rules and Regulations and
to separate the Child Care Center into a separate resolution. Have staff participate in gathering
information for Council review from third party wage and benefit surveys.
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STAFF REPORT
CRA ( ) COUNCIL ITEM (X) MEETING DATE: JUNE 9; 2009
SUBJECT: 2009-2010 ANNUAL REVIEW'OF LANDSCAPE AND LIGHTING DISTRICT
NO. 89-1
�a
NO FUNDING REQUIRED X
BACKGROUND:
In 1989 the City Council required developers to form an Assessment District for the purpose of
maintaining the landscaping and lighting as required by the conditions of approval. Subsequently,
two other developments were required to be included in this program. The developments were
annexed to the original Assessment District as Annexation No. 1.
The 89-1 District boundaries of the Landscape and Lighting Assessment District are the boundaries
of Tract 13364. Filed in Map Book 203,pages 89 through 92,records of San Bernardino County.
The boundaries of Annexation No. 1, are the boundaries of Tract 14264 and 14471, filed in Map
Book 242, pages 17 and 28 and Map Book 237, page 41 and 42 respectively of said County.
Each year an Engineer's Report is prepared and considered by City Council for a levy of annual
assessment for maintenance and operation of the District. Assessments for each parcel are made
in the same manner and at the same time as payments are made for property taxes for each Property.
The annual report takes into consideration costs of operation and maintenance for the previous year
and the amount assessed along with projects cost of operation and maintenance for the coming
fiscal year. Based on the costs and estimates, credits are given for any funds assessed over and
above the cost of operation and maintenance for the costs incurred over and above the previous
year. These costs are then spread to the benefitting properties.
Staff has reviewed the expenditure for fiscal (2008 -2009) year, based on our best estimate, the
costs of operation and maintenance should approximately equal the assessment levied and
collected. It is our estimate, that these costs and assessments should remain the same for the
coming fiscal year.
1 COUNCIL AGENDA ITEM NO. �
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Servicing and E. ,ministration of the City's landscape maintenance program shall be according to
the provisions the Landscaping and Lighting Act of 1072, Part 2, Division 15, of the Street and
Highways Codc_ of the State of California.
The proceeding-; will be conducted under the Landscaping and Lighting Act of 1972, Part 2,
Division 15, Se.t Lions 22500 through 22679, of the Streets and Highways Code of the State of
California.
Attached as Exhibit A, is a copy of the Engineers Report for Fiscal Year(2009-2010), along with
the Order of Procedures and copies of the resolutions proposed for adoption.
RECOMMENDATIONS:
Staff recommends that the City Council;
1. Adopt thr, attached resolution ordering the City Engineer to prepare plans, specifications,
cost estimates, diagrams and assessment reports, (Engineers Report).
2. Adopt attached Resolution approving Engineer's Report.
3. Adopt attached Resolution of Intentions.
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EXHIBIT "A"
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CITY OF GRAND TERRACE
ENGINEER'S REPORT
FOR LEVY OF 2009 - 2010 F.Y. ANNUAL ASSESSMENTS
IN
LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT 89-1
Prepared by:
James Mitsch
June 2009
W.O. # 12.515
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TABLE OF CONTENTS
PAGE
INTRODUCTION 2
ENGINEER'S REPORT
PART A-Plans and Specifications 6
PART B -Estimates of Costs 8
PART C - Assessment Roll 12
PART D -Method of Apportionment of Assessment 13
PART E -Property Owners List 14
PART F- ASSESSMENT DIAGRAM 19
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ENGINEER'S REPORT
LANDSCAPING AND LIGHTING DISTRICT NO. 89-1
GRAND TERRACE
2009 - 2010 F.Y. ANNUAL ASSESSMENT
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The undersigned respectfully submits the enclosed Engineer's Report as directed by t
Council.
Z 18893DATED: ENGINEERF WO
a _
es Mitsch IVI
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I HEREBY CERTIFY that the enclosed Engineer's together with Assessment and
Assessment Diagram thereto attached, was filed with me on the day
of , 2009.
Clerk of the City of Grand Terrace
Grand Terrace, California
By:
Brenda Mesa
I HEREBY CERTIFY that the enclosed Engineer's Report,together with Assessment and
Assessment Diagram thereto attached,was approved by the City Council of the City of Grand
Terrace, California, on the day of , 2009.
Clerk of the City of Grand Terrace
Grand Terrace, California
By:
Brenda Mesa
Page 1
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INTRODUCTION
The City Council of the City of Grand Terrace adopted it's General Plan with various elements to
provide guidelines for orderly development within the community. The City Council further
adopted ordinances and regulations governing the development of land providing for the
installation and construction of certain landscaping, lighting and appurtenant facilities to enhance
the quality,of life and to benefit the value of property.
The requirement for the construction and installation of landscaping, lighting.and appurtenant
- facilities is a condition of approval for development and is a requirement of issuance of a permit
for the construction of any residential, commercial, industrial and planned unit development.
Landscaping and appurtenant facilities generally,include trees, shrubs, plants, turf, irrigation
systems, and necessary appurtenances including curbs, hardscape, monumentations, fencing
located in public right-of-ways, medians,parkways, and/or easements adjacent to public right-of-
ways, in and along public thoroughfares and certain designated.primary and secondary arterials.
Lighting and appurtenant facilities includes poles, lighting fixtures, conduits and the necessary
equipment to maintain, operate and replace a lighting system at designated intersections, in
medians,parkways and adjacent to certain public facilities in and along certain streets, right-of-
ways and designated lots.
The installation of landscaping and lighting systems and the construction of the necessary
appurtenant facilities is the responsibility of the property owner/applicant, as conditions of
approval of a development application.
The City may cause the installation by property owners directly, or accept financial arrangements
for installation of these facilities.
The cost of servicing, operation, maintenance, repair and replacement of the landscaping, lighting
and appurtenant facilities in turn becomes the responsibility of the benefitting properties.
The owners/applicants petitioned for formation of the Landscaping Lighting Assessment District
and/or annexation. These have been completed, and will increase the City's obligation for
maintenance and servicing.
The City of Grand Terrace is administering a lighting system for the benefit of all parcels of land
within the City.
The lighting benefit is directly related to public safety and property protection. These benefits
have been studied widely, locally, regionally and nationally.
Page 2
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The City has formed Landscaping and Lighting Assessment District 89-1 and subsequently
annexed other parcels as Annexation No. 1 to said District to insure a fair and equitable;levying
of the necessary costs of servicing and maintenance of the respective facilities, which in turn will
enhance the value of each and every parcel in the District directly and collectively. !
The 89-1 District Boundaries of the Landscaping and Lighting Assessment District are the
boundaries of Tract 13364 filed in Map Book 203,Pages 89 through 92,Records of Sari
Bernardino County. The boundaries of Annexation No. 1 are the boundaries of Tracts 14264 and
14471, filed in Map Book 242, Pages 17 and 18, and Map Book 237, Pages 41 and 42,
respectively, of said County.
Servicing and administration of the City's landscape maintenance program shall be according to
the provisions of the Landscaping and Lighting Act of 1972,Part 2,Division 15 of the Streets
and Highways Code of the State of California.
This report is being prepared to provide for the annual assessment within these boundaries.
P gP P ,
I
Payment for the assessment for each parcel will be made in the same manner and at the!same,
time as payments are made for property taxes for each Property.
i
The proceedings will be conducted under the Landscaping and Lighting.Act of 1972,Part 2,
Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of
California. !
This annual Report is presented for the purpose of levy of annual assessment to the above
described properties for the purpose of maintaining the lighting and landscaping during the fiscal
year 2009 - 2010.
This report contains the necessary data required to conduct the proceedings and is submitted to
the Clerk of the City for filing.
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CITY OF GRAND TERRACE
ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS
LANDSCAPING AND LIGHTING ACT OF 1972
SECTION 22500 THROUGH 22679
OF THE CALIFORNIA STREETS AND HIGHWAYS CODE
FOR
ANNUAL ASSESSMENTS
F.Y. 2009-2010
Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California,
and in accordance with the Resolution of Intention,being Resolution No. , adopted by the
City of Grand Terrace, State of California, in connection with the proceedings for:
GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1
AND ANNEXATION NO. 1 TO SAID DISTRICT, hereinafter referred to as the"Assessment
District", I, James Mitsch, the duly appointed ENGINEER OF WORK, submit herewith the
"Report"consisting of six (6)parts as follows:
PART A
Plans and Specifications for the proposed improvements are filed herewith.and made a part
hereof. Said plans and.specifications are on file in the Office of the Clerk of the City.
PART B
An estimate of the cost of the proposed improvements, including incidental costs and expenses in
connection therewith, is as set forth on the lists thereof, attached hereto, and are on file in the
Office of the Clerk of the City.
PART C
An assessment of the estimated costs of the improvements on each benefitted lot or parcel of land
within the Assessment District.
PART D
A proposed assessment of the total amount of the costs and expenses of the improvements upon
the several lots and parcels of land within the Assessment District, in proportion to the estimated
benefits to be received by such lots and parcels, is set forth upon the assessment roll filed
herewith and made part hereof.
Description of the work for the proposed improvements and description of all right-of-way,
easements and lands to be acquired, if necessary.
Page 4
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PART E
A list of the names and addresses of the owners of real property within this Assessment,District,
as shown on the last equalized roll of the Assessor of the County of San Bernardino which are
incorporated herein by reference.
PART F
The Diagram of the Assessment District Boundaries showing the exterior boundaries of the
Assessment District, and the lot dimensions of each lot or parcel of land within the Assessment
District has been submitted to the Clerk of the Agency, a facsimile is included herein. The lines
and dimensions of each lot or parcel within the Assessment District are those lines and
dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year
when this Report was prepared and are incorporated by reference herein and made part'of this
Report.
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1(
PART A
PLANS AND SPECIFICATIONS
The installation of planting, landscaping, irrigation systems, lighting and the construction of
appurtenant facilities to be operated, serviced and maintained, is more specifically described
herein whereas, the landscaping and lighting facilities have been or will be provided by
developers as a condition of subdivision of land, on part of the Conditional Use review and
approval process. The facilities to be maintained and serviced are generally described as follows:
i DESCRIPTION OF IMPROVEMENTS FOR GRAND TERRACE
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1
The improvements are the operation,maintenance and servicing of landscaping, lighting and
appurtenant facilities described as follows:
1. Tract 13364
(a) Landscaping
Landscaping,planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in
public right-of-ways and easements within the proposed boundary of said
Assessment District.
The locations of landscaping and appurtenant facilities are depicted on the
Assessment Diagram as shown in Part F,herein.
(b) Li tin
Poles, fixtures,bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of said
Assessment District.
2. Tract 14264
(a) Landscaping
Landscaping,planting, shrubbery, trees, turf, irrigation system and
appurtenant facilities within,the Gage Canal right-of-ways. During the
fiscal year 2009-2010,responsibility for the maintenance of these facilities
shall remain with the developer. Water shall be supplied by and paid for
through developer's meter and no costs shall be shown on the tax rolls as
assessments for the landscape maintenance during fiscal year
2009-2010.
Page 6
11
1
(b) Li tin
Poles, fixtures,bulbs, conduits, equipment,posts,pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the
District. A total of 7 street lights are included in the boundaries of this
development.
3. Tract 14471
rV`
(a) Landscanink
Landscaping,planting shrubbery, trees, and vines with Lot"A"�f said
Tract 14471, along with irrigation system for the improvements within Lot
(b) Li tin
Poles, fixtures, conduits, equipment,posts,pedestals, metering devices
and appurtenant facilities as required to,provide lighting in public
right-of-ways and easements within the boundaries of the District. A total
of 6 street lights are maintained within the boundaries of this development.
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PART B
ESTIMATE OF COST
The cost of maintaining improvements for Fiscal Year 2008-2009 as described in Part A are
summarized as follows:
Tract 13364
1. Energy Costs - Street Lighting $ 800.00
2. Landscaping
(a) Water Supply 800.00
(b) Mowing and Trimming, etc. 2,400.00
(c) Replacement Parts 0.00
3. Contingencies
(a) Legal 1,200.00
(b) Engineering 426.58
(c) Auditor Controller Charge 20.00
(d) Shortage(Last Fiscal Year) 0.00
ANNUAL COSTS TOTAL
Tract 14471
1. Energy Costs- Street Lighting 600.00
2. Landscaping
(a) Water Supply 300.00
(b) Mowing and Trimming, etc. 2,669.50
(c) Replacement Parts 200.00
3. Contingencies
(a) Legal 1,049.25
(b) Engineering 423.47
(c) Auditor Controller Charge 17.00
(d) Shortage(Last F.Y.) 0.00
ANNUAL COST (TOTAL) $5,259.22
Page 8
13
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Tract 14264
1. Energy Costs - Street Lighting $ 866.00
1
2. Landscaping
(a) Water Supply 0.00 r
(b) Mowing and Trimming, etc. 0.00
(c) Replacement Parts 0.00
3. Contingencies
(a) Legal 250.75 j
(b) Engineering 97.89
(c) Auditor Controller Charge 1.00
(d) Shortage (Last F.Y.) 0.00
ANNUAL COST (TOTAL) $1,215.64 I
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ASSESSMENT ROLL FOR GRAND TERRACE
LANDSCAPING AND LIGHTING DISTRICT NO. 89-1
F.Y. 2009-2010
ASSESSOR'S PARCEL ASSESSMENT AMOUNT
0275-301-08 $282.33
1 0275-301-09 $282.33
0275-301-10 $282.33
0275-301-11 $282.33
0275-301-12 $282.33
0275-301-13 $282.33
0275-301-14 $282.33
0275-301-15 $282.33
J� 0275-301-16 $282.33
0275-301-17 $282.33
0275-301-18 $282.33
0275-301-19 $282.33
0275-301-20 $282.33
0275-301-21 $282.33
0275-301-22 $282.33
0275-301-23 $282.33
0275-301-24 $282.33
0275-301-25 $282.33
0275-301-26 $282.33
0275-301-27 $282.33
Page 10
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ASSESSOR'S PARCEL ASSESSMENT AMOUNT;
0275-251-81 $1,215.64
1178-181-16 $309.36
1178-181-17 $309.36
1178-181-18 $309.36
1178-181-19 $309.36
1178-181-20 $309.36
1178-181-21 $309.36
1178-181-22 $309.36
1178-181-23 $309.36
i
1178-181-24 $309.36
i
1178-181-25 $309.36
I
1178-181-26 $309.36
1178-181-27 $309.36
1178-181-28 $309.36
1178-181-29 $309.36
1178-181-30 $309.36
1178-181-31 $309.36
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1178-181-32 $309.36
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1E
PART C
ASSESSMENT ROLL
The proposed assessment and the amount of assessment for Fiscal Year 2008-2009 apportioned
to each lot or parcel, as shown on the latest roll at the Assessor's Office is shown on
"Assessment Roll for Grand Terrace Landscaping and Lighting District No. 89-1 and Annexation
No. V to said District for Fiscal Year 2009-2010.
The description of each lot or parcel is part of the records of the Assessor of the County of San
Bernardino and these records are,by reference, made part of this Report.
The total proposed assessment for the 2009-2010 Fiscal Year is $12,121.44.
Page 12
17
PART D
METHOD OF APPORTIONMENT OF ASSESSMENT
The method of apportionment will be in accordance with benefit received. The benefit is
increased in property values received. The benefit is based on increase in property values derived
from the facilities provided by the District.
In each of the three areas, the benefit is based on the total cost of maintenance within that area,
with the total cost for area being assessed equally among the lots within these areas.
Page 13
1K
PART E
PROPERTY OWNERS LIST
The property owner list with the names and addresses of each property owner of each lot or
parcel, as shown on the Assessment Diagram in Part F herein, is the list of property.owners
shown on the last equalized roll of the Assessor of the County of San Bernardino and is, by
reference, made part of this report (see Part C, Assessment Roll).
ASSESSOR'S PARCEL NO. PROPERTY OWNER
275-301-08 Vagas Family 4-28-88
37821 Grand Oaks Ave.
Palm Desert, CA 92211
275-301-09 Vagas Family 4-28-88
37821 Grand Oaks Ave.
Palm Desert, CA 92211
275-301-10 C/E Mauerhan Family L.P.
12005 Aspen Circle, Apt. C
Grand Terrace, CA 92313
\� 275-301-11
C/E Mauerhan Family L.P.
12005 Aspen Circle, Apt. C
Grand Terrace, CA 92313
275-301-12 Pannier,Barbra J.
12005 Aspen Circle, Apt. C
Grand Terrace, CA 92313
275-301-13 Velarde 07/25/80/t
17392 Wild Rose Ln.
Huntington Beach, CA 92649
275-301-14 Poon,Frank K.C.
Poon, Lucy H.P.
1688 Highland Oaks Dr.
Arcadia, CA 91006
Page 14
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ASSESSOR'S PARCEL NO. PROPERTY OWNER
275-301-15 Vagas, Raymond J.
Vagas, Grace C. a
37821 Grand Oaks Ave.
Palm Desert, CA 92211
275-301-16 Vagas,,Raymond J.
Vagas, Grace C.
37821 Grand Oaks Ave. y
Palm Desert, CA 92211
275-301-17 Navarro Trust
19450 Nuthatch St.
Perris, CA 92570
i
275-301-18 Albert Navarro
11346 Magnolia, C
Riverside, CA 92505
275-301-19
Kader, Abba
28582 Murrelet Drive
Laguna Niguel, CA 92677
275-301-20 Davanzo,Frank V.
Davanzo,Carol A.
27192 Westridge Ln.
Laguna Hills,CA 92653
i
275-301-21 C/E Mauerhan Family L.P.
12005 Aspen Circle, Apt. C i
Grand Terrace, CA 92313 a
275-301-22 Navarro Trust
19450 Nuthatch St.
Perris, CA 92570
275-301-23 C/E Mauerhan Family L.P.
12005 Aspen Circle, Apt. C
Grand Terrace, CA 92313
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ASSESSOR'S PARCEL NO. PROPERTY OWNER
275-301-24 Terrace Pines Development Co.
537 Newport Center Dr., Suite 368
Newport Beach, CA 92660
275-301-25 C/E Mauerhan Family L.P.
12005 Aspen Circle, Apt. C
l Grand Terrace, CA 92313
275-301-26' Kader, Abba
28582 Murrelet Drive
Laguna Niguel, CA 92677
275-301-27 Strickler, Corbin T.
P.O. Box 43
Rimforest, CA 92378
275-251-81 North Waterford Apartments
1777 Botelho Drive, Suite'300
Walnut Creek, CA 94596
_ 1178-181-16 Wells Fargo Bank N.A. as Trustee under
POOLING AND SERVICING AGREEMENT Dated
as of April 1,2005 Asset-Backed Pass-Through
Certificates Series 2005-WHQ2
Barclays Capital Real Estate Inc. dba HomEq
Servicing
4837 Watt Avenue
North Highlands, CA 95660
1178-181-17 Abdeljawas, Jawad S.
22710 Pico St.
Grand Terrace, CA 92313
1178-181-18 Bigelow, Donovan M.
Bigelow, Juanita J.
22700 Pico St.
Grand Terrace, CA 92313
1178-181-19 Gonzales, David
Gonzales, Betty P.
12685 Oriole Avenue
Grand Terrace, CA 92313
Page 16
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ASSESSOR'S PARCEL NO. PROPERTY OWNER
1178-181-20 Harkey, Kirk R.
Harkey, Kristine M.
12675 Oriole Ave.
Grand Terrace, CA 92313
1178-181-21 Hubbs, Lucile M.
I
Henson, Paula A.
22755 Franklin St.
Grand Terrace, CA 92313 J
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1178-181-22 Keeling, Teresa S.
22745 Franklin St.
Grand Terrace, CA 92313
I
1178-181-23 Gurrola,Victoria j
22735 Franklin St.
Grand Terrace, CA 92313
1178-181-24 Mattheson, Wayne A.
Mattheson, Esther D.
12655 Pruitt Ct.
Grand Terrace, CA 92313 r
1178-181-25 Yong,Alberta L.H.
12645 Pruitt Ct.
Grand Terrace, CA 92313
1178-181-26 Shimel, Marvin M.
Shimel,Virginia L.
22240 Van Buren St.
Grand Terrace, CA 92313
1178-181-27 Richardson, Blair
Richardson, Kim
12625 Pruitt Ct.
Grand Terrace, CA 92313
1178-181-28 Ortiz-Garay, Elizabeth
12615 Pruitt Ct.
Grand Terrace. CA 92313
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ASSESSOR'S PARCEL NO. PROPERTY OWNER
1178-181-29 Martinez, Hema
12610 Pruitt Ct.
Grand Terrace, CA 92313
1178-181-30 Delgado, Emiliano
Carrillo, Julianne
12620 Pruitt Ct.
Grand Terrace, CA 92313
1178-181-31 Acosta, Larry
Acosta, Kori
12630 Pruitt Ct.
Grand Terrace, CA 92313
1178-181-32 Bavadian, Shapour
Barvadian, Gita
12640 Pruitt Court
Grand Terrace, CA 92313
tom,`
Page 18
23
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PART F
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ASSESSMENT DIAGRAM
I
An Assessment Diagram for the Assessment District has been submitted to the Clerk ofjthe City
in the format required under the provision of the Act. The enclosed is a facsimile of subject
submittal and is included herein. The lines and dimensions of each lot or parcel within the
Assessment District are those lines and dimensions shown on the maps of the Assessor of the
County of San Bernardino, for the year when this Report was prepared, and are incorporated by
reference herein and made part of this Report..
P�►0fEs
Dated this �v day ofVA , 2009.
co 135aj
EV..84D.
Z �
es Mitsch 1 �V1 #
per of Work q�
PRELIMINARY APPROVAL BY THE CITY COUNCIL OF CITY OF GRAND;
TERRACE, CALIFORNIA, ON THE DAY OF 2009.
Brenda Mesa
Clerk of the City of Grand Terrace
State of California 1
I -
FINAL APPROVAL BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, ON THE DAY OF 92009.
Brenda Mesa
Clerk of the City of Grand Terrace'
State of California
Page 19
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Lr
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ASSESSMENT OISTRII � TLiFORN1A
°Ur•,SUnrrT to olvl ; 1011 15 PART I
2 OF STREETS L HIGNkAY$ CODE L8 OSCAPIN'C A,vp � ICHTIN^
iRACi N01 13364 , TERRACE P
�� _� y 1•« INES � ACT Of 1972 .
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PAGE 20
1 1
I
)AN btHNAHUINO COUNTY, . CALIFORNIA
ANNEXATION Na i TO ASSESSMENT DISTRICT; 89- 1
PURSUANT TO DIVISION 15 PART 2 OF STREETS A HIGHWAYS COdE
LANDSCAPING AND Uj HT1NG ACT OF 1972
THIS AMEROR THE ASSiSSHENT OIAOIAH FOAI ASSESSMENT OISTRICI
SCAIF r A3t.q f.w' RO. M-1.A""10INC FOR ANNEL(TION PC. 1.101 THE CIIT OF
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COOKIT RECORDER OF SAX 6ERWAA01.0 CCUIITr.
FILED I,1 fK OFFICE OF THE C IT CLERK
THI OwT OF 1l�,.-� • 19 �
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57flEET I T ... LOT 1
> CITY CLERK
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ASSESSM"T VAS LEvICO a' THE;CIIT COUNCIL OF
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I OI S 10 AMEItOED ASSESSrE.I WAS IEYIED ON
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TK OFFICE OP THE SIAI[ WEPOCRT OF STREETS Of SAID CITY
4 iK .OAT Of�rtrO. �tf9o_ REFERENCE IS T.A.:E TO TI•t
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SurERIRTEYO(/f OF STREETS FOR IK ENACT A,."I OF EACH
fuCEL OF LARD SHOD ON IRIS A= rEHf OI.GRAH.
City CLERK r
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--' -'--- TEE ' _�l7
KiCAK L ASSOCIATES Cl iT OF GRAND TERRACE ASSESSMENT DiAGRAM s(11
CIVIL ENGINEERS ANNEXATION NO. I TO ASSESSMENT DISTRICT 89-1 I
2n65 MRION ROAO. SUITE 110 LANDSCAPING AND LIGHTING ACT OF 1972 j a CRANO TERRACE- CALIFORNIA 97324 (11(1 825-3025 1
COUNTY OF SAN RENNAROINO. STATE OF CALIFORNIA
2E
LAW OFFICES OF
HARPER & BURNS LLP
A LIMITED LIABILITY PARTNERSHIP INCLUDING A PROFESSIONAL CORPORATION
453 S.GLASSELL STREET
JOHN R.HARPER* ORANGE,CALIFORNIA 92866 RIVERSIDE/SAN BERNARDINO CO.
ALAN R.BURNS 1
COLIN R.BURNS 951) 674.0698
(7141 771-7728
OF COUNSEL FAX(714) 744-3350
JUDI A.CURTIN•
MICHAEL MONTGOMERY•
THOMAS W ALLEN
'A PROFESSIONAL CORPORATION
June 1, 2009
� I
Mr. Richard Shields, Director of Public Works
CITY OF GRAND TERRACE
22795 Barton Road
Grand Terrace, California 92324
RE: CITY OF GRAND TERRACE LANDSCAPING AND STREET
LIGHTING DISTRICT NO. 89-1
Dear Richard:
Enclosed herein please find the following:
1. ORDER OF PROCEDURE;
2. INSTRUCTION SHEET;
3. RESOLUTION ORDERING PREPARATION OF ENGINEER'S "REPORT";
4. RESOLUTION APPROVING ENGINEER'S "REPORT";
5. RESOLUTION OF INTENTION;
The ORDER OF PROCEDURE sets forth the schedule for the adoption of the Resolutions
scheduled for presentation to the City Council on June 9, 2009. Note that the proceedings
contemplate a Public Hearing to be scheduled for July 14, 2009. (Please note that the statute
no longer requires a public meeting if the assessment is not increased. Additionally, the forty-
five (45) day notice period no longer applies).
Immediately upon adoption of the Resolutions, the notice requirements, as set forth in the
INSTRUCTION SHEET, should be accomplished. I would appreciate receiving a return copy
of the INSTRUCTION SHEET, with initials and dates indicating compliance.
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Mr. Richard Shields, Director of Public Works
CITY OF GRAND TERRACE
June 1, 2009
Page Two
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As soon as available, please forward conformed copies of all of the Resolutions. Should you
have any comments and/or questions, please call.
Very truly yours,
HARPER BURNS LLP
John R. Harp ity Attorney
Enclosure(s)
Cc: Brenda Mesa, City Clerk
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ORDER OF PROCEDURE
CITY OF GRAND TERRACE LANDSCAPING AND
STREET LIGHTING DISTRICT NO. 89-1
DATE OF MEETING: June 9, 2009
STAFF: Present map showing the general
- boundaries of the area of the District, and
showing in general terms the works of
improvement to be maintained.
CITY COUNCIL: Adopt RESOLUTION ORDERING CITY
ENGINEER TO PREPARE PLANS,
SPECIFICATIONS, COST ESTIMATE,
DIAGRAM AND ASSESSMENT.
STAFF: Present to the City Council the "Report,"
pursuant to the "Landscaping and Street
Lighting Act of 1972," consisting of the
following:
1. Plans and specifications;
2. Estimate of costs;
3. Diagram of proposed District;
4. Assessment of costs.
CITY COUNCIL: Adopt RESOLUTION APPROVING
ENGINEER'S "REPORT."
CITY COUNCIL: Adopt RESOLUTION OF INTENTION.
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INSTRUCTION SHEET
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CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
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PUBLICATION OF RESOLUTION OF INTENTION
The CITY CLERK shall cause publication of the Resolution of Intention, which
publication shall be pursuant to Section 6061 of the Government Code of the I State of
California; said publication shall be made one (1) time and shall be completed at least ten (10)
days prior to the date scheduled for the Public Hearing.
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CERTIFICATE OF PUBLICATION OF
RESOLUTION OF INTENTION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Brenda Mesa, declare under penalty of perjury, CERTIFY as follows:
That the undersigned is now, and at all times herein mentioned was, the duly
appointed, qualified and acting CITY CLERK of the CITY OF GRAND TERRACE,
CALIFORNIA.
That the undersigned did cause the Resolution of Intention to be published pursuant to
Government Code 6061, said publication having been completed ten (10) days prior to the date
set for the Public Hearing.
Executed on June 9;2009 at Grand Terrace, California.
City Clerk for the City of Grand Terrace
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RESOLUTION NO.'
A RESOLUTION OF THE CITY COUNCIL ORDERING
THE PREPARATION OF PLANS, SPECIFICATIONS,
COST ESTIMATE,DIAGRAM,ASSESSMENT AND
REPORT PURSUANT TO THE PROVISIONS OF DIVISION
15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF
THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR
THE ANNUAL ASSESSMENT LEVY AFTER FORMATION
OF A DISTRICT
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WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE,
CALIFORNIA, desires to initiate proceedings for the annual levy of assessments for a
landscaping and street lighting district pursuant to the terms and provisions of the "Landscaping
and Street Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of
the State of California, in what is known and designated as
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
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(hereinafter referred to as the "District"); and,
WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal ;
year commencing July 1,2009, and ending June 30,2010; and, 4
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WHEREAS, there has been submitted to this City Council for its consideration at this
time, a map showing the boundaries of the territory affected by the levy of the assessment for the
above referenced fiscal year, said map further showing and describing in general thelworks of
improvement proposed to be maintained in said District, said description being sufficient to
identify the works of improvement and the areas proposed to be assessed for said maintenance
thereof; and, I
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WHEREAS, the provisions of said Division 15, Part 2 require a written !"Report,"
consisting of the following:
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1. Plans and specifications of the area of the works of improvement to be maintained;
2. An estimate of the costs for maintaining the improvements for the above refeirenced
fiscal year;
3. A diagram of the area proposed to be assessed;
4. An assessment of the estimated costs for maintenance work for said fiscal year.
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand
Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That a map, entitled
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
as submitted to this City Council, showing the boundaries of the proposed area to be assessed
and showing the works of improvement to be maintained, is hereby approved, and a copy thereof
shall be on file in the Office of the City Clerk and open to public inspection. The proposed
parcels and properties within said area are those to be assessed to pay certain of the costs and
expenses for said maintenance work.
SECTION 3. That the proposed maintenance work within the area proposed to be
assessed shall be for certain street lighting and landscaping improvements, as said maintenance
work is set forth in the "Report" to be presented to this City Council for consideration.
SECTION 4. That Richard Shields, Director of Public Works, or his designee, is hereby
ordered to prepare and file with this City Council, a "Report" relating to said annual assessment
and levy in accordance with the provisions of Article IV, commencing with Section 22565 of
Chapter 1 of the Streets and Highways Code of the State of California.
SECTION 5. That upon completion, said "Report" shall be filed with the City Clerk,
who shall then submit the same to this City Council for its consideration pursuant to Sections
22623 and 22624 of said Streets and Highways Code.
PASSED, APPROVED AND ADOPTED this 9`h day of June, 2009, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor of the City of Grand Terrace
ATTEST:
City Clerk for the City of Grand Terrace
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
1, Brenda Mesa, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO
HEREBY CERTIFY that the foregoing Resolution, being Resolution No. ;was duly
passed, approved and adopted by the City Council, approved and signed by the Mayor, and
attested by the City Clerk, all at the regular meeting of said City Council held on the 9th day of
June, 2009, and that the same was passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
EXECUTED this 9`h day of June, 2009, at Grand Terrace, California.
City Clerk for the City of Grand Terrace
[SEAL]
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3.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL, APPROVING
THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY
OF ASSESSMENTS FOR THE FISCAL YEAR 2009-2010 IN
A DISTRICT WITHIN SAID CITY
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE,
CALIFORNIA, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways
Code of the State of California, did, by previous Resolution, order the preparation of an
Engineer's "Report" for the annual levy of assessments, consisting of plans and specifications, an
estimate of the cost, a diagram of the district, and an assessment relating to what is now known
and designated as
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
(hereinafter referred to as the "District"); and,
WHEREAS, there has now been presented to this City Council the "Report" as required
by said Division 15 of the Streets and.Highways Code and as previously directed by Resolution;
and,
WHEREAS, this City Council has now carefully examined and reviewed the "Report" as
presented, and is satisfied with each and all of the items and documents as set forth therein, and
is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the
benefits received from the maintenance to be performed, as set forth in said "Report."
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand
Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the "Report" as presented, consisting of the following:
A. Plans and specifications;
B. Estimate of cost;
C. Diagram of the District;
D. Assessment of the estimated cost;
is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the City
Clerk as a permanent record and to remain open to public inspection.
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SECTION 3. That the City Clerk shall certify to the passage and adoption of this
Resolution, and the minutes of this meeting shall so reflect the presentation of the Engineer's
"Report."
PASSED, APPROVED AND ADOPTED this 9th day of June, 2009, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor for the City of Grand Terrace
ATTEST:
City Clerk for the City of Grand Terrace
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO
CITY OF GRAND TERRACE )
1, Brenda Mesa, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO
HEREBY CERTIFY that the foregoing Resolution, being Resolution No. was duly
passed, approved, and adopted by the City Council, approved and signed by the Mayor, and
attested by the City Clerk, all at the regular meeting of said City Council held on the 9th day of
June, 2009, and that the same was passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Executed this 9`h day of June, 2009, at Grand Terrace, California.
City Clerk for the City of Grand Terrace
[SEAL]
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL DECLARING
ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY
AND COLLECTION OF ASSESSMENTS FOR CERTAIN
MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT
TO THE PROVISIONS OF DECISION 15, PART 2 OF THE
STREET AND HIGHWAYS CODE OF THE STATE OF
CALIFORNIA, AND SETTING A TIME AND PLACE FOR
THE PUBLIC HEARING THEREON
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE,
CALIFORNIA, desires to form a landscaping maintenance district pursuant to the terms and
provisions of the "Landscaping and Street Lighting Act of 1972", being Division 15, Part 2 of the
Streets and Highways Code of the State of California, to be known and designated as
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHITNG DISTRICT NO. 89-1
(hereinafter referred to as the "District"); and,
WHEREAS, at this time, this City Council is desirous to provide for the annual levy of
assessments for the territory within the District for the next ensuing fiscal year, to provide for the
costs and expenses necessary for continual maintenance of improvements within said District;
and,
WHEREAS, at this time there has been presented and approved by this City Council, the
Engineer's "Report" as required by law, and this City Council is desirous of proceeding with the
proceedings for said annual levy.
NOW, THEREFORE, BE.IT RESOLVED that the City Council of the City of Grand
Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
PUBLIC INTEREST
SECTION 2. That the public interest and convenience requires, and it is the intention of
this City Council, to undertake proceedings for the annual levy and collection of special
assessments for the continual maintenance of certain improvements, all to serve and benefit said
District as said area is shown and delineated on a map as previously approved by this City
Council and on file in the Office of the City Clerk, open to public inspection, and herein so
referenced and made a part hereof, and proposed changes thereto are set forth in the "Report" of
the Engineer, incorporated herein as a part hereof.
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REPORT
SECTION 3. That the"Report" of the Engineer regarding the annual levy for said
District, which"Report" is for maintenance for the fiscal year 2009-2010 hereby approved,and is
directed to be filed in the office of the City Clerk.
ASSESSMENT
SECTION 4. That the public interest and convenience requires, and it is the intention of
this City Council to order the annual assessment levy for the District as set forth and described in
said Engineer's "Report," and further it is determined to be in the best public interest and
convenience to levy and collect annual assessments to pay the costs and expense of said
maintenance and improvement as estimated in said "Report."
DESCRIPTION OF MAINTENANCE
SECTION 5. The assessments- levied and collected shall be for the maintenance of
certain landscaping and street lighting improvements, as set forth in the Engineer's "Report,"
referenced and so incorporated herein.
COUNTY AUDITOR
SECTION 6. The County Auditor shall enter on the County Assessment Roll the
amount of the assessments, and shall collect said assessments at the time and in the same manner
as County taxes are collected. After collection by the County, the net amount of the assessments,
after the deduction of any compensation due to the County for collection, shall be paid to the
Treasurer for purposes of paying for the costs and expenses of said District.
SPECIAL FUND
SECTION 7. That all monies collected shall be deposited in a special fund known as
"SPECIAL FUND, CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
Payment shall be made out of said fund only for the purpose provided for in this Resolution, and
in order to expedite the making of this maintenance and improvement, the City Council may
transfer into said funds as it may deem necessary to expedite the proceedings. Any funds shall be
repaid out of the proceeds of the assessments provided for in this Resolution.
BOUNDARIES OF DISTRICT
SECTION 8. Said contemplated maintenance work is, in the opinion of this City
Council, of direct benefit to the properties within the boundaries of the District, and,this City
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Council makes the costs and expenses of said maintenance chargeable upon a district, which
district said City Council hereby declares to be the district benefited by said improvement and
maintenance, and to be further assessed to pay the costs and expenses thereof. Said District shall
include each and every parcel of land within the boundaries of said District, as said District is
shown on a map as approved by this City Council and on file in the Office of the City Clerk, and
so designated by the name of the District.
SECTION 9. NOTICE IS HEREBY GIVEN THAT THURSDAY, THE 14`h DAY OF
JULY, 2009, AT THE HOUR OF 6:00 O'CLOCK P.M., IN THE CITY COUNCIL CHAMBERS
LOCATED AT 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, IS TI4E TIME
t AND PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF PROTESTS OR
OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO THE
EXTENT OF THE MAINTENANCE, AND ANY OTHER MATTERS CONTAINED JIN THIS
RESOLUTION BY THOSE PROPERTY OWNERS AFFECTED HEREBY. ANY PERSONS
WHO WISH TO OBJECT TO THE PROCEEDINGS SHOULD FILE A WRITTEN PROTEST
WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID
PUBLIC HEARING.
NOTICE
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SECTION 10. The City Clerk is directed to publish this Resolution of Intention pursuant
to Government Code Section 6061, said publication to be completed no later than ten (10) days
prior to the date set for the Public Hearing.
EFFECTIVE DATE
SECTION 11. That this Resolution shall take effect immediately upon its adoption.
PROCEEDINGS INOUIRIES
SECTION 12. For any and all information relating to the proceedings, protest procedure,
any documentation and/or information of a procedural or technical nature, your attention is
directed to the below listed person at the local agency or department so designated:
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Mr. Richard Shields, Director of Public Works
CITY OF GRAND TERRACE
22795 Barton Road
Grand Terrace, California 92324
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PASSED, APPROVED AND ADOPTED this 91h day of June, 2009 day of
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2009,by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor for the City of Grand Terrace r
ATTEST:
City Clerk for the City of Grand Terrace {
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Brenda Mesa, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO -
HEREBY CERTIFY that the foregoing Resolution, being Resolution No. was duly
passed, approved and adopted by the City Council, approved and signed by the Mayor, and
attested by the City Clerk, all at the regular meeting of said City Council held on the 9`h day of
June, 2009, and that the same was passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
EXECUTED this 9`h day of June, 2009, at Grand Terrace, California.
City Clerk for the City of Grand Terrace
[SEAL]
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