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07/28/2009
F1 IT . COP' �RAnD TERR C _ _July 2892009 22795 Barton.Road Grand Terrace California 92313=5295 Civic Center •CITY.-OF GRAND TERRACE f (909)824-6621 Fax(909)783-7629 'Faz(909)783-2600 CRA/CITY,COUNCIL- ' ' Maryetta Ferre' Mayor REGULAR-MEETINGS Lee Ann Garcia Mayor ProTem 2ND AND 4TH Tuesday - 6:00=p.m. Bea Cortes Jim Miller Walt Stanckiewitz Council Members Steve,Berry Acting City Manager „ Council'Chambers G_ rand Terrace Civic Center- 22795 Barton.`Road Grand Terrace, CA 9231-3-5295 �/ � � 1 i _ � � � ` � - V i � � i . � 1 -, � ;� � � _ ` ' r �� � � � _ � ' � � � ,� � ' � � � i. � -F c _ CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS July 28,2009 GRAND TERRACE CIVIC CENTER 6:00 p.m. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT (909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,'PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE"CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 07-14-2009 Minutes Approve 2. Continuing Appropriations and Additional Program Appropriations Approve/Appropriate 3. Closed Session-Conference with Real Property Negotiators (Government Code Section 54956.8) Provelly-22100 Block of Barton Road(APN: 0275-242-10) Agency Negotiator-Steve Berry Under Negotiation-Price and Terms of Payment ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Chamber of Commerce Business of the Month 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and ' noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen 't may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Dated 07-28-2009 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of07-14-2009 Minutes Approve D. Continuing Appropriations Approve COUNCIL AGENDA 07-28-2009 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION E. Award Contract for Glendora Drive Street Improvements, Bid Approve No.GTB-09-05 (Rialto Construction, Inc.) F. City Annual Financial Statement FY 2007-2008 Approve G. Reject Liability Claim GTLC-09-01 (Saenz) Reject 4. PUBLIC COMMENT I This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda,but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. REPORTS A. Committee Reports 1. Community Emergency Response Team(C.E.R.T.) a. Minutes of June 2,2009 Accept I B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Approve New Senior Center Use Policy and Fee Schedule Approve B. Treasurer's Report for Quarter Ending June 30,2009 Approve C. Resolution Providing for a Sewer System Management Plan to Approve Comply with State Water Resource Control Board Mandatory Requirements D. Consider the Layoff of the Assistant City Manager Pursuant to Rule IX of the Rules and Regulations for the Administration of Personnel Matters in the Interest of Economy as a Result of the Prior City Council Action Abolishing the Assistant City Manager Position. i 9. CLOSED SESSION A. Pursuant to Government Code Section 54957(b)(1)to Consider the Appointment of Acting City Manager Pursuant to GTMC Section 2.08.030 ADJOURN CITY COUNCIL I THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,AUGUST 25,2009 AT 6:00 P.M. AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING -JULY 14,2009 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on July 14, 2009 at 6:00 p.m. ' PRESENT: Maryetta Ferre, Chairman Lee Ann Garcia,Vice-Chairman Bea Cortes, Agency Member Jim Miller, Agency Member Walt Stanckiewitz,Agency Member Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernie Simon, Finance Director Joyce Powers, Community&Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Lt. Tony Allen, Sheriff's Department ABSENT: John Salvate, San Bernardino County Fire Department CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M. APPROVAL OF 06-23-2009 MINUTES CRA-2009-30 MOTION BY AGENCY MEMBER CORTES,SECOND BY AGENCY MEMBER MILLER, CARRIED 4-0-0-1 (VICE-CHAIRMAN GARCIA ABSTAINED), to approve the June 23, 2009 Community Redevelopment Agency Minutes. RIGHT-OF-WAY LANDSCAPING IMPROVEMENTS ON GRAND TERRACE ROAD, BETWEEN BARTON ROAD AND VIVIENDA CRA-2009-31 MOTION BY AGENCY MEMBER STANCKIEWITZ, SECOND BY AGENCY MEMBER MILLER,CARRIED 5-0,to direct Staff and the City Attorney to prepare a maintenance agreement with Grand Terrace Mobile Home Park and authorize the Mayor/Agency Chairperson to execute the agreement and direct staff to complete the project design and bid specifications and to publicly bid the project and return to Council for authorization to award the bid. ANNUAL STATEMENT OF INVESTMENT POLICY CRA AGENDA ITEM NO. Community Redevelopment Agency Minutes July 14,2009 Page 2 CRA-2009-32 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER CORTES, CARRIED 5-0, to approve the CRA Annual Statement of Investment Policy with the amendment to section 7.0 which would add a requirement that all selected broker dealers be approved by the Agency Board or the City Council. RESOLUTION TO CHANGE AUTHORIZED SIGNATURES FOR THE LOCAL AGENCY INVESTMENT FUND (LAID CRA-2009-33 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER CORTES,CARRIED 5-0,to adopt a Resolution to change authorized signatures with the Local Agency Investment Fund. Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 6:15 p.m.,until the next CRA/City Council Meeting that is scheduled to be held on Tuesday,July 28,2009 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace M CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace Ili i I i 1 CALIFORNIA Staff Report Finance Department CRA ITEM(X) COUNCIL ITEM() MEETING DATE: July 28, 2009 To: Honorable Chairwoman and Board Members FROM: Bernie Simon, Finance Director SUBJECT: Continuing Appropriations and Additional Program Appropriations Background At the beginning of the new fiscal year, CRA Board is requested to continue appropriations on projects, CIP and contracts in progress of which the completion is beyond the original fiscal year. Staff reviews purchase orders committed contracts, projects and CIP and prepares a recommendation to the agency to amend the new fiscal year budget. DISCUSSION: Continuing appropriation items will increase the expenditure budget in the new fiscal year. The increase in expenditures will theoretically be funded by savings in the previous fiscal year budget. Staff prepared the.FY 2009-10 budget under the assumption that generally all budgeted lines items would be at least spent by June 30t' of that year. Furthermore, there is no net change to fund balance reserve as long as the continuing appropriation item was within budget in the previous year. Staff is recommending program additions in the amount of $155,000 as detailed further in the report. FISCAL IMPACT: Increase FY 2009-10 Budgeted Expenditures in CRA Capital Project Funds (32) by $158,592 for continuing appropriations, decrease available fund balance by $158,592. Theoretically, decrease in available fund balance will be offset by increase in beginning available fund balance due to projects and contracts not spent in FY 2009-10. Increase FY 2009-10 Budgeted Expenditures in CRA Capital Project Funds (32) by $155,000 for program additions, decrease available fund balance by $155,000. FY 2009-10. CRA AGENDA ITEM NO. r) 1 2 Increase FY 2009-10 Budgeted Expenditures in CRA Capital Project Funds (32) by $200,782 for continuing appropriation of purchase orders, decrease available fund balance by $200,782 in FY 2009-10. Increase CRA Debt Service Fund Expenditures by $408 and decrease CRA Low Mod Funds by $408. Theoretically, decrease in available fund balance will be offset by increase in beginning available fund balance due to projects and contracts not spent in FY 2009-10. Overall effect to the CRA is an increase in expenditures of $515,190 and a decrease in overall fund balance by $515,190. DETAILS FY 2009-10 Continuing Appropriations Programs Projects FY 2008-09 Expended Encumbered Unspent FY 2009-10 Budgeted Continuing Approp 1 Purchase/Demo 390,000 363,133 0 26,867 26,867 Old Circle K Barton Road 2 Commercial Exterior 100,000 0 0 100,000 100,000 Im r Program 3 Commercial 125,000 Ext Im r-Add addition 4 Neighborhood Impry 25,000 17,150 7,850 7,850 Grant Program 5 Neighborhood Impry 30,000 Grant Program Add 6 Purch/Demo Vista 85,000 61,125 23,875 23,875 Grande Property Continuing 600,000 441,408 0 158,592 158,592 Appropriations Additional Program 155,000 Requests i Notes 1) Purchase Demo Old Circle K building-Purchased February 2009, original budget appropriation was for purchase and demolition of building. Building was not demolished until July 2009 in the next fiscal year. 2) Commercial Exterior Improvement Program — No approved disbursement's ready by fiscal year end. CED Director requests to reprogram the FY 2008-09 Budget into FY 2009-10. 3) Commercial Exterior Improvement Program — CED Director requests Ito add additional Program funds in FY 2009-10 in addition to $100,000 continuing appropriations for FY 2008-09. Did not get into final budget document. Total Commercial Exterior Improvement Program Budget would be $225,000; for FY 2009-10. 3 4) Neighborhood Improvement Grant — CED Director requests continuing appropriation unexpended program funds to fund applications in progress at fiscal year end. 5) Neighborhood Improvement Grant — CED Director requests to add additional Program funds in FY 2009-10 in addition to $7,850 continuing appropriations for FY 2008-09. Did not get into final budget document. Total Neighborhood Grant improvement Program Budget would be $39,850 for FY 20091-10. - 6) Purchase property in June 2009, original budget appropriation was for purchase and demolition of building. Building has not been demolished yet. Continuing Appropriations urchase orders—contracts in progress Purchase Orders PO# Balance FY 2009-10 6-30-09 Continuing Approp a LSA TS EIR 1933 52,973 52,973 b K&A Engineering Base 1952 10,361 10,361 c K&A Engineering Eng Frwy 1990 20,083 20,083 d RSG Consulting 1960 639 639 e Brandman Assoc EIR 1991 82,170 82,170 f Smothers Appraisal 2011 1.3,400 13,400 Stantec EIR 1993 20,746 20,746 h Rogers Anderson Malody Audit 2174 1,226 1,226 Scott 201,598 201,598 a) Town Square EIR b) Base map contract GT retail center c) Phase II .engineering for freeway retail d) Consulting services in progress ej EIR Freeway retail Spec Plan f) Grand Crossing reports/appraisals g) Grand Crossing Spec Plan h) RDA portion audit FY 2008-09 RECOMMENDED ACTION: 1) Approve and appropriate continuing appropriations as detailed by staff report in the amount of$158,592 in the CRA Capital Projects-Fund (32). 2) Approve and appropriate additional program expenditures for the Commercial Exterior and Neighborhood Grant Programs in the amount of $155,000 in the CRA Capital Projects Fund (32). 3) .Approve and appropriate continuing appropriations of CRA purchase orders as detailed by staff report in the amount of $200,782 in the CRA Capital Projects Fund(32), $408 in CRA Debt Service Fund (33) and $408 in CRA Low Mod Fund (34). 3 i i 4 4) Direct staff to make any necessary adjustments to the continuing appropriation due to possible changes in the FY 2008-09 balances when the fiscal iyear is closed. ' I i I I i i I I i �I i 1 I I l 1 i I I i s vchlist Voucher List Page: 1 07/22/2009 5:09:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63880 7/9/2009 011055 ALL AMERICAN DOOR 12541 DARWIN Garaqe Door-12541 Darwin Street 32-600-305-000-000 595.00 Total : 595.00 63881 7/14/2009 010764 SAFEGUARD DENTAL&VISION 2604199 JULY DENTAL/VISION INSURANCE 10-022-61-00 444.39 Total : 444.39 63882 7/14/2009 010737 WESTERN DENTAL SERVICES INC. July 002484 773 JULY EMPLOYEE DENTAL INSURANCE 10-022-61-00 59.04 Total : 59.04 63883 7/14/2009 006772 STANDARD INSURANCE COMPANY July 00607869 0 JULY LIFE AND DISABILITY INSURANCE 10-172-142-000-000 3.48 10-175-142-000-000 2.78 10-180442-000-000 32.04 10-370-142-000-000 12.02 10-380-142-000-000 6.95 10-446-142-000-000 54.35 10-450-142-000-000 10.43 21-572-142-000-000 7.71 32-370-142-000-000 5.06 34-400-142-000-000 9.63 34-800-142-000-000 2.78 32-200-142-000-000 10.06 10-185-142-000-000' 6.95 10-120-142-000-000 13.21 10-125-142-000-000 10.42 10-140-142-000-000 15.63 Total : 203.50 63884 7/14/2009 006772 STANDARD INSURANCE COMPANY JuIV00607869 0( JULY SHORT TERM DISABILITY 10-022-66-00 1,180.58 Total : 1,180.58 63885 7/14/2009 010731 STANDARD INSURANCE COMPANY JuIV160-513170- JULY EMPLOYEE PAID DENTAL INS Page: 1 COUNCIL AGENDA ITEM NO. �� vchlist Voucher List Page: 2 07/22/2009 5:09:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63885 7/14/2009 010731 STANDARD INSURANCE COMPANY (Continued) 10-022-61-00 1,160.52 10-180-142-000-000 4408 10-370-142-000-000 44.08 Total : 1,248.68 63886 7/14/2009 004587 MANAGED HEALTH NETWORK 3200007637 JULY MHN EAP 10-120-142-000-000 12.16 10-125-142-000-000 9.60 10-140-142-000-000 14.40 10-172-142-000-000 3.20 10-175-142-000-000 2.56 10-180-142-000-000 3008 10-370-142-000-000 12.80' 10-380-142-000-000 6.40 10440-142-000-000 13440 10-450-142-000-000 960 21-572-142-000-000 7.68 32-370-142-000-000 7.68 34-400-142-000-000 8.96 34-800-142-000-000 2.56 10-,180-142-000-000 6.40 32-200-142-000-000 6.72 10-185-142-000-000 6.40 Total : 281.60 63887 7/14/2009 010974 STANCKIEWITZ, WALT 00-0010161758 July Medical Benefit Reimb. 10-110-142-000-000 32600 Total : 326.00 63889 7/19/2009 005702 PUBLIC EMPLOYEES' RETIREMENT PRend0710200E Contributions for PRend 7-10-09 10-022-62-00 18,615 58 Total : 18,615.58 63943 7/28/2009 007402 (NEOPOST POSTAGE-ON CALL), U.S. PC 74456587 Postage for Meter#: 74456587 10-190-211-000-000 6,00000 Total : 6,000.00 Page 2 vchlist Cher List Page: 3 07/22/2009 5:09:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63944 7/28/2009 001040 ADDINGTON, MATTHEW JULY July Commission Stipend 10-801-120-000-000 50.00 Total : 50.00 63945 7/28/2009 011064 BECKCO, INC 0914 Demolition of 22747 Barton Road 32-600-301-000-000 15,875.00 Total : 15,875.00 63946 7/28/2009 001484 BROWN INDUSTRIES 110-00079 Employee of the month pins 10-440-228-000-000 67.50 Total : 67.50 63947 7/28/2009 010086 COMSTOCK, TOM JULY July Commission Stipend 10-801-120-000-000 50.00 Total : 50.00 63948 7/28/2009 010147 CORTES, BEA JULY AUTO JuIV Auto Allowance 10-110-273-000-000 200.00 JULY STIPEND JuIV Council Stipend 32-200-120-000-000 150.00 10-110-120-000-000 16649 Total : 516.49 63949 7/28/2009 001907 COSTCO#478 2280 C. CARE SUPPLIES 10-440-220-000-000 43.29 10-440-228-000-000 129.87 2281 C. CARE SUPPLIES 10-440-228-000-000 6091 10-440-220-000-000 20.30 Total : 254.37 63950 7/28/2009 010506 COURTSHIP STORIES 98 Article Contribution for Blue Mtn 10-180-255-000-000 350.00 Total : 350.00 63951 7/28/2009 010711 DANKA FINANCIAL SERVICES 69530593 Toshiba Copier Lease Payment Page. 3 vchlist Voucher List Page: 4 07/22/2009 5:09:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63051 7/28/2009 010711 DANKA FINANCIAL SERVICES (Continued) 10-175-246-000-000 63.83 10-172-246-000-000 31.91 34-400-246-000-000 63.83 Total : 159.57 63952 7/28/2009 002450 FERRE', MARYETTA JULY AUTO July Auto Allowance 10-110-273-000-000 200.00 JULY STIPEND July Council Stipend 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 600.00 63953 7/28/2009 002710 FOX OCCUPATIONAL MEDICAL CT. 68679-22415 Pre-Emp. Phys/Drug Screening 10-190-224-000-000 55.00 Total : 55.00 63954 7/28/2009 002740 FRUIT GROWERS SUPPLY 90350603 Small Tools/Supplies 10-180-218-000-000 36.44 90354287 Beautification Landscape Supplies 32-600-320-000-000 50.95 90354750 Beautification Landscape Supplies 32-600-320-000-000 4.89 Total : 92.28 63955 7/28/2009 002901 G T. AREA CHAMBER OF COMMERCE 5640-AD July BMO Ad. Contribution 10-125-213-000-000 870.00 Total : 870.00 63956 7/28/2009 002795 GARCIA, LEE ANN JULY AUTO July Auto Allowance 10-110-273-000-000 20000 JULY STIPEND July Council Stipend 32-200-120-000-000 150.00 - -- -- - - -- - --- - - -- -- ---- - --10-1-10=120=000-000 --- ---9.49 Total : 359.49 63957 7/28/2009 002910 GRAND TERRACE LIONS CLUB 07012009 Annual Lease Pmt-Community Ctr 00 Page. 4 vchlist Cher List � 9 Pa e: 5 07/22/2009 5:09:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63957 7/28/2009 002910 GRAND TERRACE LIONS CLUB (Continued) 10-440-241-000-000 2,40000 Total : 2,400.00 63958 7/28/2009 010752 GST INC CIT313 Printer Toner replenishment 10-370-701-000-000 368.67 Total : 368.67 63959 7/28/2009 003224 HYDRO-SCAPE PRODUCTS INC. 06010438-00 Beautification program supplies 32-600-320-000-000 31.33 Total : 31.33 63960 7/28/2009 003850 JANI-KING OF CA., INC. LAX07090039 July Janitorial Services 10-440-244-000-000 975.00 Total : 975.00 63961 .7/28/2009 010290 KAISER PERMANENTE 00-0005559630 Aug Med. Ins. Benefit-L. Garcia 10-110-142-000-000 364.49 10-110-120-000-000 240.51 Total : 605.00 63962 7/28/2009 003890 KELLY PAPER 2674980 Plotter Paper Supply 10-175-210-000-000 96.94 Total : 96.94 63963 7/28/2009 010611 MCNABOE, DARCY JULY July Commission Stipend 10-801-120-000-000 5000 Total : 50.00 63964 7/28/2009 010446 MILLER, JIM JULY AUTO July Auto Allowance 10-110-273-000-000 200.00 JULY STIPEND July Council Stipend 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 600.00 63965 7/28/2009 011062 MUNICIPAL CODE CORPORATION 112185 Annual Code on Internet Fee 10-125-250-000-000 500.00 Page: 5 vchlist Voucher List Page: 6 07/22/2009 5:09:27PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 63965 7/28/2009 011062 MUNICIPAL CODE CORPORATION (Continued) Total : 500.00 63966 7/28/2009 011060 PARADISE 20268 Neighborhood Imp. Grant-Cortez 32-600-305-000-000 659.03 Total : 659.03 63967 7/28/2009 005586 PETTY CASH 07202009 Petty Cash Replenishment 10-440-223-000-000 63.90 10-440-228-000-000 32.31 Total : 96.21 63968 7/28/2009 006310 ROADRUNNER STORAGE 9939 August Storage Unit Rental 10-140-241-000-000 11900 34-500-726-000-000 139.00 Total : 258.00 63969 7/28/2009 007005 SO CAL LOCKSMITH 8819 Locksmith Svcs 10-180-245-000-000 10.23 Total : 10.23 63970 7/28/2009 006695 SO.CA.ASS'N OF GOVERNMENT 0900-155 2009/10 Membership Renewal 10-120-265-000-000 397.00 10-180-265-000-000 700.00 Total : 1,097.00 63971 7/28/2009 010974 STANCKIEWITZ, WALT AUGUST 2009 Aug Med. Ins. Benefit-W. Stanckiewitz 10-120-142-000-000 32600 JULY AUTO July Auto Allowance 10-110-273-000-000 200.00 JULY STIPEND July Council Stipend 32-200-120-000-000 150.00 10-110-120-000-000 250.00 Total : 926.00 63972 - - 7/28/2009 --006898---—SYSCO FOOD SERVICES OF L.A. 907011256 Lunches/Snacks Child Care 10-440-220-000-000 534.44 907081191 Food/Snacks Child Care 10-440-220-000-000 649.53 IsPage. 6 vchlist Cher List • Page: 7 07/22/2009 5:09:27PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63972 7/28/2009 006898 SYSCO FOOD SERVICES OF L.A. (Continued) 907150956 Food/Snacks Child Care 10-440-220-000-000 458.28 Total : 1,642.25 63973 7/28/2009 007938 WIRZ& COMPANY 57508 Business Cards- B Cortes 10-110-210-000-000 73.95 Total : 73.95 7/15/2009 010241 FIRST AMERICAN TITLE COMPANY SSB-3101731 Barton Bridge Right of Way 47-100-250-003-000 46,610.00 Total : 46,610.00 7/15/2009 007400 U. S. BANK TRUST N.A. JULY July'97 COP Payment 95441060 33-300-206-000-000 23,111.67 Total : 23,111.67 42 Vouchers for bank code: bofa Bank total : 128,365.35 42 Vouchers in this report Total vouchers : 128,365.35 Page: 7 I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. �iz Bernie Simon, Finance Director 8 0 vchlist Voucher List Page: 1 07/22/2009 3:06:49PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice - Description/Account Amount 63888 7/15/2009 003152 HARPER & BURNS LLPN MAY 2009 May Leqal/Litigation Services 10-160-250-000-000 8,235.00 32-200-251-000-000 8,235.00 Total : 16,470.00 63890 7/20/2009 010164 GREAT-WEST 07162009 Deferred Comp/Loans PPE 6/26/09 10-022-63-00 4,718.08 10-022-64-00 1,319.67 Total : 6,037.75 63891 7/20/2009 001840 CITY OF COLTON MARCH 2O09 March '09 Wastewater Treatment 21-570-802-000-000 101,407.86 Total : 101,407.86 63892 7/21/2009 011058 HOUSTON, LARVIN 06-2009-02 Four Water shares purchase 10-180-700-000-000 1,200.00 Total : 1,200.00 63893 7/28/2009 010418 AGUDO, ANGEL 2ND QTR 2009 2nd Qtr Medical Reimbursement 10-180-139-000-000 1,032.03 Total : 1,032.03 63894 7/28/2009 010459 ANIMAL EMERGENCY CLINIC 344129 Emergency Animal Services 10-190-256-000-000 70.00 Total : 70.00 63895 7/28/2009 010760 AVILA, MARSHA 2ND QTR 2009 2nd Qtr Medical Reimbursement 10-440-139-000-000 687.98 Total : 687.98 63896 7/28/2009 010060 BOUSTEDT, MICHELLE 2ND QTR 2009 2nd Qtr Medical Reimbursement 10-140-139-000-000 273.77 Total : 273.77 63897 7/28/2009 001683 CA. STATE DEPT OF CONSERVATION 04/01-06130/09 SMIP Fees: April 1-June 30, 2009 23-200-21-00 9375 Page: 1 vchlist Voucher List Page: 2 07/22/2009 3:06:49PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63897 7/28/2009 001683 CA. STATE DEPT OF CONSERVATION (Continued) 04/01-06/30/200 SMI P Fees 4/01-6/30/09 10-700-01 -4.69 Total : 89.06 63898 7/28/2009 001705 CA. STATE DEPT. OF JUSTICE 743496 June Livescan Svc-Payson 10-190-226-000-000 32.00 Total : 32.00 63899 7/28/2009 001740 CDW GOVERNMENT INC PNW5365 2yr Sery Contract- 10-180-701-000-000 59.84 Total : 59.84 63900 7/28/2009 011029 COBRA SIMPLE 33 June COBRA Admin Fees 10-120-220-000-000 50.00 Total : 50.00 63901 7/28/2009 010972 CONSOLIDATED REPROGRAPHICS 029831 June Bidcaster Usage 10-175-255-000-000 30.67 Total : 30.67 63902 7/28/2009 001950 DATA QUICK B1-1546885 June Subscription Services 21-572-246-000-000 43.50 34-800-220-000-000 43.50 10-380-250-000-000 43.50 Total : 130.50 63903 7/28/2009 001942 DATA TICKET INC 28159 FY 08/09 PARKING CITE PROCESSING 10-140-255-000-000 100.00 Total : 100.00 63904 7/28/2009 003210 DEPT 32-2500233683 118415/6122711, Neighborhood Imprvmt Grant-Locke 32-600-305-000-000 201.40 118541/6122711 Neighborhood Imprvmnt. Grant-Duarte 32-600-305-000-000 99042 6122718 Merchandise Return 32-600-305-000-000 -150.42 00 ' Page: 2 vchlist Cher List Page: 3 07/22/2009 3:06:49PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63904 7/28/2009 003210 DEPT 32-2500233683 (Continued)- Total : 1,041.40 63905 7/28/2009 002082 DISCOUNT SCHOOL SUPPLIES D10628510101 Changing Table/Mattress 10-440-228-000-000 77002 Total : 770.02 63906 7/28/2009 010115 DUENES, MARION 2ND QTR 2009 2nd Qtr Medical Reimbursement 10-440-139-000-000 44693 Total : 446.93 63907 7/28/2009 002301 FEDEX 925807868 Overnight Delivery Charges 10-370-210-000-000 14.09 10-120-210-000-000 3691 47-100-250-001-000 43 75. Total : 94.75 63908 7/28/2009 002740 FRUIT GROWERS SUPPLY 90349921 Misc Maintenance Supplies 10-180-246-000=000 14.25 Total : 14:25: 63909 7/28/2009 011012 G & G ENVIRONMENTAL COMPLIANCE GTSSMP-0609 SEWER SYSTEM MGT PLAN CONSULTING 21-573-255-000-000 2,60000 Total : 2,600.00 63910 7/28/2009 002867 GOLDEN PROTECTIVE SERVICES 114694 RUBBER GLOVES 10-440-228-000-000 43.39 Total : 43.39 63911 7/28/2009 003152 HARPER &-BURNS LLPN JUNE 2009 June City/CRA Legal Services 10-160-250-000-000 10,267.50 32-200-251-000-000 10,267 50 Total : 20,535.00 63912 7/28/2009 010944 HERSHEY BUSINESS PRODUCTS 103614 Reinstall/Setup of Mtg Software 10-125-246-000-000 105.00 Total : 105.00 63913 7/28/2009 010124 JACKSON, CANDICE 2ND QTR 2009 2nd Qtr Medical Reimbursement Page. 3 vchlist Voucher List Page: 4 07/22/2009 3:06:49PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63913 7/28/2009 010124 JACKSON, CANDICE (Continued) 10-440-139-000-000 75036 Total : 750.36 63914 7/28/2009 003850 JANI-KING OF CA., INC. LAX06090039A June Carpet Cleaning Service 10-440-244-000-000 50.00 Total : 50.00 63915 7/28/2009 004320 LAWNMOWER CENTER 5396 Mower/Edger Maint/Repair/svc 10-450-246-000-000 113.00 Total : 113.00 63916 7/28/2009 011063 MASCOLINA, TAMMY 071309 Swim Program Refund 10-430-30 65.00 Total : 65.00 63917 7/28/2009 010097 NEXTEL COMMUNICATIONS 410575025-082 Phone/Radio Service May-June 10-180-240-000-000 454.13 10-440-244-000-000 5346 Total : 507.59 63918 7/28/2009 005663 PRECIE, DENNICE 2ND QTR 2009 2nd Qtr Medical Reimbursement 10-440-139-000-000 56911 Total : 569.11 63919 7/28/2009 005688 PROTECTION ONE 2588440-JUN Alarm Maintenance/Repair 10-180-247-000-000 275.49 3020955-JUN Alarm Monitoring/Inventory Fees 10-172-246-000-000 26.79 10-175-246-000-000 26.78 34-400-246-000-000 53.57 31891344-JUNE Misc. Alarm equipment charges 10-180-247-000-000 14.14 ---- ------ --- — ------ — -- ---- ------- -- ----- - - - -- --- -------- --Total : 63920 7/28/2009 010420 RDO EQUIPMENT CO P90921 Park Maint. Equip repair/supplies 10-450-246-000-000 198.29 00 Page: 4 vchlist Cher List • Page: 5 07/22/2009 3:06:49PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63920 7/28/2009 010420 RDO EQUIPMENT CO (Continued) Total : 198.29- 63921 7/28/2009 006070 REDLANDS PLUMBING/HEATING 21349 Misc Plumbing Maint Supplies 10-180-246-000-000 128.33 21350 Misc. Plumbing Maint Supplies 10-180-246-000-000 6.53 Total : 134.86 63922 7/28/2009 010368 REINARZ, LAURA 2ND QTR 2009 2nd Qtr Medical Reimbursement 10-180-139-000-000 25.00 Total : 25.00 63923 7/28/2009 010171 REPUBLIC ELECTRIC 609111 Emerg. Traffic Signal Call Outs-June 16-510-255-000-000 483.67 609112 June Traffic Signal Maintenance 16-510-255-000-000 451.68 Total : 935.35 63924 7/28/2009 006285 RIVERSIDE HIGHLAND WATER CO 2272 Billing Svc: 2/1-3/31/09 21-572-255-000-000 1,726.92 Total : 1,726.9Z 63925 7/28/2009 006341 ROSENOW SPEVACEK GROUP INC. JUNE 2009 June tax incremnt. consulting svcs 34-400-251-000-000 1,000.00 Total : 1,000.00 63926 7/28/2009 010964 S B. COUNTY SHERIFF'S DEPT 02727 Retirement Party Catering-T. Schwab 23-302-58-00 1,250.00 Total : 1,250.00 63927 7/28/2009 006435 SAN BERNARDINO, CITY OF 4251 June Animal Shelter Svcs 10-190-256-000-000 1,085.00 Total : 1,085.00 63928 7/28/2009 010664 SHELL FLEET MANAGEMENT 8000209687907 Maintenance Vehicle Fuel 10-180-272-000-000 458.57 Total : 458.57 Page. 5 vchlist Voucher List Page: 6 07122/2009 3:06:49PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63929 -7/28/2009 007005 SO CAL LOCKSMITH 8580 Transponder key-Chevy Tahoe 34-800-272-000-000 51 00 Total : 51.00 63930 7/28/2009 006720 SO.CA.EDISON COMPANY 2011959749-JUI June Street Light Usage Fees 16-510-238-000-000 5,51272 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 Total : 5,662.12 63931 7/28/2009 006730 SO.CA.GAS COMPANY 07092009 June Utility Charges 10-190-238-000-000 146.69 10-440-238-000-000 31.06 Total : 177.75 63932 7/28/2009 006775 STANDARD CHAIR OF GARDNER INV151888 Laser Engraved Chair-T Schwab 23-302-58-00 411.00 Total : 411.00 63933 7/28/2009 006778 STAPLES CREDIT PLAN 34821 Misc Office Supplies 10-172-210-000-000 58.87 9048105001 Copy Paper 10-190-212-000-000 181.74 9232465001 Misc Office Supplies/Toner 10-140-210-000-000 142.88 9286732001 Misc Office Supplies 10-180-210-000-000 40.61 10-190-210-000-000 41 30 9708332001 Misc Office Supplies 10-185-210-000-000 191.03 9798949001 Misc. Office Supplies 34-800-210-000-000 78.21 -----,-- ----- - — ---------10-190-210-000-000 ------------- - -- 54-31---•- 9798949001A OFFICE SUPPLIES 10-180-210-000-000 7285 4bPage- 6 vchlist ther List • Page: 7 07/22/2009 3:06:49PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 63933 7/28/2009 006778 STAPLES CREDIT PLAN (Continued) Total : 861.80 63934 7/28/2009 010712 TASO TECH, INC. 462 Web address renewal 10-125-250-000-000 82.69 Total : 82.69 63935 7/28/2009 010934 THE SATELLITE WORKS INC. 3008190029 FY 08/09 MONTHLY ACCESS FEE 10-808-235-000-000 1.19 Total : 1.19 63936 7/28/2009 010037 TORRES, GREGORY W. 2ND QTR 2009 2nd Qtr Medical Reimbursement 10-180-139-000-000 97.00 Total : 97.00 63937 7/28/2009 007010 TOTH, CATHERINE 2ND QTR 2009 2nd Qtr Medical Reimbursement 10-440-139-000-000 115.00 Total : 115.00 63938 7/28/2009 007843 WEST COAST ARBORISTS INC 59983 Tree Pruning/Removal Service 16-900-260-000-000 1,432.00, Total : 1,432.00. 63939 7/28/2009 007880 WEST GROUP 818697844 Calif. Code CD ROM 10-125-250-000-000 432.29 Total : 432.29 63940 7/28/2009 007854 WESTERN EXTERMINATORS CO 437697 PEST CONTROL 10-180-245-000-000 86.50 10-805-245-000-000 33.00 34-400-246-000-000 38.50 Total : 158.00 63941 7/28/2009 007920 WILLDAN 062-10274 PROFESSIONAL SERVICES 10-172-250-000-000 3,665.00 062-10275 PROFESSIONAL SERVICES 10-175-255-000-000 330.00 Page: 7 vchlist Voucher List Page: 8 07/22/2009 3:06:49PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 63941 7/28/2009 007920 WILLDAN (Continued) 062-10276 Mt. Vernon/Gledora Street Imp. 44-200-623-000-000 2,110.00 46-200-275-000-000 4,88000 47-100-250-001-000 96000 062-10276A PROFESSIONAL SERVICES 10-172-250-000-000 832.50 Total : 12,777.50 63942 7/28/2009 007987 XEROX CORPORATION 041608076 CC 55 COPIER LEASE- 10-190-700-000-000 334.49 10-190-212-000-000 121.85 10-190-700-000-000 2140 10-190-212-000-000 18.53 Total : 496.27 54 Vouchers for bank code : bofa Bank total : 185,343.63 54 Vouchers in this report Total vouchers : 185,343.63 ' Page' 8 I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. r rat/ Bernie Simon, Finance Director PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING -JULY 14,2009 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on July 14, 2009 at 6:00 p.m. PRESENT: M etta or Ferre, Mayor Y Lee Ann Garcia, Mayor Pro Tern Bea Cortes, Councilmember Jim Miller, Councilmember Walt Stanckiewitz, Councilmember Brenda Mesa, City Clerk Steve Berry, Acting City Manager Bernard Simon, Finance Director Joyce Powers, Community& Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Lt. Tony Allen, San Bernardino County Sheriff's Department ABSENT: John Salvate, San Bernardino County Fire Department The City Council meeting was opened with Invocation by Elder Ronnie Chavez,Calvary,The Brook Church, followed by the Pledge of Allegiance led by Councilman Walt Stanckiewitz. CONVENE CITY COUNCIL MEETING ITEMS TO DELETE -None SPECIAL PRESENTATIONS 2A. Introduction of Lt.Allen,San Bernardino County Sheriff's Department&Certificate of Appreciation to Sgt. Gomez Captain Tanguay, San Bernardino County Sheriff's Department, stated that when the Lieutenant that was assigned to Grand Terrace was sent to the National Academy in Virginia Sgt. Hector Gomez became the interim Chief of Police for Grand Terrace. She stated that Sgt. Gomez has done an outstanding job. She recognized all of the hard work that Sgt. Gomez has done and noted that he has taken a sincere interest in the City of Grand Terrace. She stated that Lt. Williams has returned from the Academy but has been reassigned to the City of Highland. She introduced Lt. Tony Allen who is now assigned to Grand Terrace. Mayor Ferr6,presented Sgt.Hector Gomez with a certificate of Recognition on behalf of the COUNCIL AGENDA ITEM NO._��, i �I Council Minutes 07/14/2009 Page 2 i City of Grand Terrace. i 2B. Home of Distinction Award j Actin . Manager Steve Be g City rry, stated that the City has been awarding the Home of Distinction Award for about six years. In those six years no homes on the west side have been chosen. Tonight a home on the west side is being recognized as the Home of Distinction at 12071 Rosedale Avenue owned by Leno & Elizabeth Moreno. They will receive a certificate and a$50 gift card from Stater Bros. CONSENT CALENDAR CC-2009-79 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER MILLER, CARRIED 5-0, to approve the following Consent Calendar Items: 3A. Approve Check Register Dated July 14, 2009 3B. Waive Full Reading of Ordinances on Agenda 3D. Resolution to Change Authorized Signers with California Asset Management Program(CAMP) 3E. Resolution to Change Authorized Signatures for Local Agency Investment Fund(LAIF) 3F. Resolution to Authorize Bank Account Signers with Citibank,NA 3G. Resolution to Authorize Designated Bank Account Signers with Bank of America 3H. Resolution to Authorize Designated Bank Account Signers with BBVA Bancomer 3K. FY 2009-2010 Appropriations Limitation 3L. Right-of-Way Landscaping Improvements on Grand Terrace Road;Between Barton Road and Vivienda i ITEMS REMOVED FROM THE CONSENT CALENDAR 3C. Approval of 06-23-2009 Minutes j i CC-2009-80 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER STANCKIEWITZ, CARRIED 4-0-0-1 (MAYOR PRO TEM GARCIA ABSTAINED),to approve the June 23, 2009 Minutes. I 3I. Award Contract for Mount Vernon Avenue Bike lane Improvements (GTB- 09-03A- Roquet Paving CC-2009-81 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM Council Minutes 07/14/2009 Page 3 GARCIA, CARRIED 4-0-0-1 (COUNCILMEMBER STANCKIEWITZ ABSTAINED), to Award the Mount Vernon Avenue Bike Lane Improvement Contract to Roquet Paving, Inc. In the amount of $94,898.00, waive minor irregularities with Roquet Paving,Inc.Bid Package,and waive the protest from Laird Construction Co., Inc. r 3J. Purchase Portions of Property(APN: 1167-121-03 & 1167-121-04) for Use as Right-of-Way (Row) for the Barton Road Bridge Overhead Project. CC-2009-82 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY MAYOR PRO TEM GARCIA,CARRIED 5-0,to approve the purchase of portions of property (APN:1167-121-03 & 1167-121-04) for use as right-of-way (Row) for the Barton Road Bridge Overhead Project. PUBLIC COMMENT Jeremy Rivera,22288 Van Buren,stated that he commutes approximately twelve miles every day to Rubidoux and travels the 215 South. He passes by the railroad bridges that are covered in graffiti on his commute that go over our City everyday twice a day. He thought that there had been discussion on getting the bridges painted. He indicated that he will volunteer his time to help paint them if the City can get cooperation from Caltrans. He believes that an agreement has been reached allowing us to paint the bridge. Beverly Powell, Southern California Edison, 287 Tennessee Street, Redlands, stated that after being the representative for Grand Terrace for ten years she has new cities now in her territory and will no longer be representing the City of Grand Terrace. She stated that she has thoroughly enjoyed working with the staff of Grand Terrace and the City Council. She introduced Linda LaPierre Ortiz who will be the new representative for the City of Grand Terrace. Linda LaPierre Ortiz, Southern California Edison gave a brief overview of her history with Southern California Edison and indicated that she is looking forward to working with the City of Grand Terrace. Betty Trimble,22816 De Berry Street,stated that she was in the audience at the last Council meeting when Councilman Stanckiewitz brought up the fact that a Resolution adopting the Personnel Rules and Regulations had been amended in 1991 and that Rule V had been changed from the 1988 resolution and that the City should not have been paying the employee part of health insurance as of 1991. She was working for the City at that time and one of her responsibilities was to update and type the Personnel Rules. She asked the City Clerk's Office for the Resolutions so that she could look over Rule V. When she received them she knew immediately what had happened. Rules need to be updated from time to time i Council Minutes 07/14/2009 Page 4 to incorporate changes and this was to be amended to include child care employees. She went into the computer and deleted the section to re-word and unfortunately deleted the first two lines which explains that the City pays health insurance for eligible City Employees. She added new wording and the portion that refers to the City Paid Health Insurance did not go back in and was also not caught in the 2000 Resolution. Another line left out was in reference to the complete plan being available to employees should they want further information. Health Care for employees is paid for by the City and the City also pays for some Councilmember's health insurance. The fringe benefit plan was in place when she came to work for the City in 1984. The plan allows employees to buy additional insurances out of that plan for their families and in some cases the funds for the individual is used up. Most cities have similar plans,some cities pay for their employee and the entire family. She too has worked in private sector. Her health insurance was always paid for along with a retirement plan. At one place of employment they also paid for her husbands insurance. This is a regrettable mistake. She apologizes to the employees. She feels that his has caused them great concern. She also wants to note that the present Council was not in place at that time. She is glad that she heard this the other night so that she could explain what transpired, however,this is a very humbling experience. She was always proud of her work for the City. As a citizen of the City of Grand Terrace, she is glad that paid insurance and the benefit package that is provided to the employees so that they can take care of their families. Also this plans offsets the fact that Grand Terrace is historical lower paid than most cities. She is also happy to now be on the receiving end of what the employees do for the City. They are a valuable asset and they should be valued. City Attorney John Harper,stated that he prepared a detailed analysis and an opinion on this subj ect. Shad Boal, 12632 Mirado Avenue, reported that after the cancellation of Grand Terrace Days, there was a push to do a Grand Terrace Community Day and it will be held on September 12, 2009. He thanked the City who responded to his request to do something about the cancellation of Grand Terrace Days. It was amazing to see the support from the members of the community who came together quickly that were willing to help. There was one major road which was the umbrella of insurance and the non-profit organization. The Foundation of Grand Terrace is the non-profit organization and the City will provide the umbrella of insurance. He read a list of individuals that are responsible for the Kid Zone for the upcoming event and thanked them for all their efforts. Julie Beebe, 22646 Lark Street, indicated that she wanted to address the issue regarding the City scandal. She stated that what Steve Berry did seven years ago was wrong and it should not have happened but it did. His actions and poor judgement were inappropriate for someone in his position and has brought shame to the community. Tom Schwab also used poor judgement while trying to help him out regarding the situation by covering up the story. He has stated this and has taken responsibility for his action. The situation now is that he is Council Minutes 07/14/2009 Page 5 being looked upon for the highest paid in the City. Now that the event of seven years ago is out in the open it does have an affect on the Community. Because he does not live in Grand Terrace he does not know,understand,or seem to care how his lack of ethics and bad judgement has affected Grand Terrace as a community. What happened seven years ago is relevant because it shows who he is as a person and how he acts as City Manager. The sentinel, the Press Enterprise and The Sun have all covered the story within the last few weeks. After the two maj or newspapers covered the story the Grand Terrace City Newspaper reported the same story as they have the right and obligation to do. For Steve Berry to act unprofessional and childish as he is right now is completely inappropriate. This story was printed in the community paper using the same facts used by the Press Enterprise and The Sun. The Grand Terrace City News was doing their job in reporting this and for Mr. Berry to go after the Miller's like he is inappropriate and unprofessional. They are doing their job and a good service to the community. Just because Grand Terrace City News is reporting the facts in which he looks bad he does not have the right to bully them. Instead of doing the right thing he chooses to lash out at others in the community and try to bring them down. What he should have done is to man up to what happened and take responsibility for his poor judgement and deal with it. She feels that he does not deserve to work for the City of Grand Terrace. She urged the Council to think hard about all that has transpired in the past several weeks and how it has affected the community and trust in City Government. She asked that they take the appropriate action and rid Grand Terrace of this unethical individual. JoAnn Johnson,.12723 Mt.Vernon Avenue,read a letter that she wrote to the Grand Terrace City News that did not go in: I can only describe my feelings over the recent events in our grand little City as overwhelming sadness. There have been some very unfortunate situations recently including the senior center complex controversy,the high school situation,and most recent events making the headlines. These situations have almost completely eclipsed the numerous accomplishments. Grand Terrace has done so much to be proud of recently. Often times the very best of intentions are so drastically skewed by circumstances. I don't believe any of us have been immune to having our good intentions go awry on occasion and we would certainly hope others withhold snap judgement. A perfect example of some very good intentions is our recently opened senior center. There is absolutely no question that the center is indeed the very nicest most beautifully appointed senior center in this area. We have a facility that is far beyond our wildest expectations. We also have three major problems that I am sure no one anticipated. If they can be corrected it won't be easy. Human beings are indeed fallible. The very best of intentions can be altered drastically by circumstances. We should all try very hard to see both or all sides of any situation. I am very very sad about all the recent difficulties this too shall pass,we shall overcome,hang in there, 100 other old advisories can only begin to dull our current pain. Denis Kidd,22874 Pico Street, stated that his wife and daughter helped him with the voting of the home of distinction award. From the point of view of the Friends of Blue Mountain, Steve Berry is doing a good job as City Manager. He contacted the biggest land owner i i i Council Minutes 07/14/2009 11 Page 6 1 i through her attorney and found out that she is willing to sell. He has contacted a consultant for the Riverside Land Conservancy about how we can get funding to buy land. The Annual Blue Mountain Hike has been a tremendous success. Last year 350 hikers came out and this year there were 500. All of this turmoil at City Hall is not good for the Friends of Blue Mountain goal of a Blue Mountain Park. They were doing really well with Gar,', Koontz moving forward to get a park on Blue Mountain then all of a sudden he was gone. Then they had to start over with Steve Berry. They feel that he has been doing a good job and if he is replaced they will have to start all over again and that won't be good. j Jeremy Rivera, 22288 Van Buren, stated that he has been looking through the paper to see what is going on. He feels that he is a fair person that tries to stay very objective in all situations. He thinks of himself of an average Joe that lives in the City of Grand Terrace. He went over the list of events that has taken place over the last year: Tom gets sick, Steve takes over,Tom is asked to retire,the Assistant City Manager position is eliminated, Steve takes over as Acting City Manager. He feels that Steve is a great guy and he would like to see him around the City but he would really like to see Tom come back too. Tom was a mentor and the question that comes to his mind is loyalty. He feels that Tom was very loyal to the citizens and to Steve as his mentor. He is unsure if the papers are correct of if Steve is correct because he hasn't sat down and talked to him. He would hope that Steve is loyal to Tom and that he wasn't a driving force for the removal of Tom. The City Council is the one that made the decision and as a resident he can make a decision when their seat is up or to run against them. If you are going to vote someone out that has been here 25 years it is bothersome and now we are going to eliminate the Assistant City Manager position. Is the Council really thinking about what they are doing. Virginia Harford, 11825 Arliss Way, stated that Steve didn't do anything wrong. It was not a crime. He is not a bad person, he is a good man, he has done a lot of things for Grand Terrace and she proposed a funeral for Steve Berry's reputation. Let's start all over again give him a chance,make him officially City Manager and put him on probation for a couple of years. There isn't one person that hasn't made a mistake in their past. Doug Wilson- I live at 12168 Observation Drive in Grand Terrace. Honorable Mayor and Council, I greatly appreciate your presence here and your service. Your dedication is unquestionable and you've accomplished great good over time. Last night many gathered together to wish Tom Schwab well and it was wonderful to pay honor to his service. Tonight you have a serious task in Closed Session. I urge you to stand up for yourselves and end this tragedy. You deserve better, everyone of you has suffered from misdeeds from o e person and we are a laughing stock of San Bernardino County and I wonder if television is next. What kind of an alleged opportunist moonlights,falsifies documents,takes another mans job and methodically pursues salary increases on one hand while balancing a budget on terminations and reduced services on the other. Grand Terrace businesses operate in fear of retribution. City employees are subject to a similar burden of fear. Why and for how long? i i Council Minutes 07/14/2009 Page 7 There is no feud at foot ignore that smoke screen. Violation of the public trust is more serious than that. Some Councilmembers have endured lousy treatment for asking tough questions. I apologize for that. Some have had a recent change of heart, good for you. Where innocent faith have been misplaced before, lets hope the attraction of sound management ethics wins over the temporary sparkle of recreational activities. Mayor Ferr6, you have way too much class, experience and intelligence to put up with this. You are the presiding officer of the City of Grand Terrace,you direct Council business,maintain order, enforce rules,execute documents and you can remove dissidence from the council chambers, please do so. Tonight in Closed Session, please take care of Grand Terrace, enough is enough. Let your strength be your legacy, staff can manage until someone who respects this City is interviewed and hired. A few months ago Council and Planning Commission received ethics training from the City Attorney, we were told to avoid conflicts of interest and be honest in our dealings. Failure carried a severe penalty. We were told to withdraw from decision making if there was any question of integrity. No payment from other entities while employed by the City. No activities incompatible with our City position. Common sense, like regular hours, getting along with others, credit for our own deeds, no lying, no stealing, and no bullying were things we learned in kindergarten so we didn't need extra training. You are on your honor, I am on my honor, we are all on our honor. The International City Council Management Association provides rules for managers to live by. Don't take my word for it but the list is what you think it is. It is a check list for right behavior,ethics,attitude,attributes,skills,traits,knowledge and abilities by a City Manager Interim, Acting or otherwise. Please stop this tonight and let your strength be your legacy as leaders. Charles Hornsby, 22656 Brentwood Street, stated that roughly six weeks ago and in the period since then, he has noticed four visits by the Sheriff s helicopter in his neighborhood circling above the Highlands Apartments. He requested some sort of report as to whether this is the trend or has been going on for a while. He would like the City to think about their stance that they have taken that government subsidized housing isn't a bad influence. It's common knowledge that over 100 units of that complex are section 8. There should be some discussion. If this is a one time spurt then let us know but it seems to be a trend. He read an interesting article that was in the paper referencing the City of Rialto: City Council May Seek Federal Funds. The City Council tonight will consider applying for as much as 10.5 million in Federal Funds to demolish run down foreclosed homes, rehabilitate homes, and provide down payment assistance for low income families. It makes you wonder if municipalities are completely out of touch. This economic down turn that we are in is the worst that all of us have seen and the chief cause was that government and banks decided that everyone should be able to afford a home. Irene &Betsy Michaelis, 11806 Eton Drive, stated that the newspapers in this Country do not have to take guidance from anyone of what they can write. She questioned how long it will take Steve Berry to start doing his j ob. They reported problems with their neighbors that i Council Minutes 07/14/2009 Page 8 have trash stacked up to the sky and has a roof falling down on the child's playground. Mr. Berry was brilliant he quickly came out and was very professional but something happen and there was turn around and it appears that there is a double standard in Mr. Berry's mind that there are some people in Grand Terrace who are exempt from the law. How long is Mr. Berry going to protect and not respond to their letters. All of their letters and requests have been completely ignored. They are not safe in their own back yard. There is an electrical hazard present, feces flowing down the streets. Please void his contract and put somebody in that can take charge. She requested a written response from the Council. I Jeffrey McConnell,Walnut Avenue,stated that he has been in the City a little bit longer than Mr.Berry and has been watching him since he started. He has always commented to himself that he is very proactive and has done a lot of things and he has heard many times from the Council all of the good things that he has done for the community. He stated that when you do so much you end up stepping on toes, whether intentionally or unintentionally. He himself has been trashed for doing things that he has done for the community. You can't please everyone all the time. In this small community the overlap is intense. , There is conflict of interest that abounds,most of it is unintentional. It is hard to find people that are doers to support the non-profit organizations. The Lion's Club is the strongest and largest Lion's Club in the Inland Empire which comes from people that are doers. There are people in the Lion's Club that step on peoples toes and they have their own problems, it!,happens. _ He was was born and raised in small towns. The good part about small towns is everyone knows you and the bad part about small towns is everyone knows you. You can't get away from it. He doesn't want to see a big roccus. He wants to look at the good things,that Seth Armstead did, the good things that Tom Schwab did. One of the things that he heard at Tom's retirement party was that Tom always looked for the good in people. He kept Steve around for a reason and must have seen some good in him. He encouraged the Council to think about that. i Acting City Manager Steve Berry, responded that staff has had some challenges with the removal of the graffiti. The City made a decision to tone down their graffiti requests due to a concern with Union Pacific stopping the construction of the bridge over Barton Road. All of the lanes on the I215 would need to be closed down in order to strip off all of the paint. Another challenge is the design of the bridge. If the bridge was cleaned the graffiti will be back because of the cat walk access. He is willing to speak with Rich Shields to see if there is something that can be done. He stated that he has a very thick file on all of Ms.Michaelis complaints. He stated that her neighbors also have rights and due process. He stated that he would be glad to meet with Ms. Michaelis to discuss the process along with the code enforcement officer. He made the following statement: everyone knows this past year has been a very trying year for everyone in the City. Last summer our long time City Manager, Tom Schwab,suffered a serious brain trauma and just a few months later the County entered probably the worst economic slow down since the great depression. As Tom Schwab worked to recover from his injuries the City,City Staff with him as the Acting City Manager worked I Council Minutes 07/14/2009 Page 9 to maintain vital City services and laid the ground work for a balanced 2009/2010 budget.We were very fortunate to have Tom's help in this task in the second half of the fiscal year. Through a great deal of work and sacrifice we have managed to make it through this trying time and are moving forward with great anticipation for better times ahead. As you know in the past year there has been some highlights in the City. He wanted to remind the Council of these highlights and the Community. Just in the past year we have celebrated our 30" r Anniversary festivities, have opened the Senior Center and the Blue Mountain Villas after many years of delays,broke ground on the Barton Square Center, settled an unfortunate law suit but also enacted guidelines to ensure that this does not happen again. We moved forward with the new Stater Bros. Town Center and EIR and worked with the community and local officials to ensure that the new high school in the area is rightfully named Grand Terrace High School. A compromise on the fireworks issue is in sight. We are currently working to build two temporary fields for our little leagues but most importantly,and I stress this in a time of fiscal crisis that surrounds us, we were able to approve a balanced budget for this fiscal and working toward the next fiscal year that maintains services to our residents including, as we saw yesterday, vital Sheriff's coverage. I have devoted the last 8 years of my life to the City of Grand Terrace and I look forward to working with the City Staff and the ,City Council to move this City forward and I want to thank you Mayor and the City Council for the opportunity to speak tonight. REPORTS 5A. Committee Reports 1. Community Emergency Response Team (C.E.R.T.) a. Minutes of May 5, 2009 CC-2009-83 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to accept the May 5, 2009 Minutes of the Community Emergency Response Team (C.E.R.T.). 2. Historical & Cultural Activities Committee a. Minutes of June 2, 2009 CC-2009-84 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MILLER, CARRIED 5-0, to accept the June 2, 2009 Minutes of the Historical & Cultural Activities Committee. 3. Emergency Operations Committee a. Minutes of June 2, 2009 CC-2009-85 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY I Council Minutes 07/14/2009 Page 10 COUNCILMEMBER CORTES, CARRIED 5-0,to accept the June 2,2009 Minutes of the Emergency Operations Committee 5B. Council Reports i Mayor Ferre,reported that Colby Foytik a resident of Grand Terrace is an accomplished actor and is staring in Fiddler on the Roof and congratulated him. She requested an update on the recruitment for the City Manager. I Cily Attorney John Harper, responded that the advertisement is running in the League of California Cities Western Cities Magazine. To date 9 applications have been received. The closing date is August 17, 2009. Mayor Pro Tem Garcia,reported that Supervisor Neil Derry is bringing to the County Board of Supervisors on July 21, 2009 a request to fund $8,000 for the City of Grand Terrace C.E.R.T. Program trailer. This will be used to buy emergency supplies for the trailer. She thanked Supervisor Derry for his efforts. She reported that this Friday and Saturday, the Grand Terrace Community Players will be debuting their Showcase Spectacular at the Grand Terrace Middle School. She thanked Jo Verhelle, Brenda Mesa and Tracey Martinez for their outstanding job in putting together Tom Schwab's retirement. It brought back memories of the volunteer picnics that have been done and the special times that we have had. She was happy to hear Tom say that after a couple of weeks of retirement he is enjoying it. On July 18 from 10 - 2 there will be an open house at the Blue Mountain Villas and the Senior Center. She stated that the homicide in town is very disturbing to our community and looks forward to hearing a report from the Lieutenant. Councilmember Cortes,heard that Tom's retirement party was fantastic and that there were many people there. She wanted to make sure that everyone knows that she could'not attend because her son had surgery. She asked the City Attorney if it was Mr. Schwab's decision to retire for clarity. City Attompy Harper, responded in the affirmative. i I Councilmember Cortes, questioned if Crime Stats were available on the website! City Clerk Brenda Mesa, responded in the negative. i Councilmember Cortes, questioned if it is possible to have the stats available. I , Lt. Allen, responded that he would look into it. i Councilmember Cortes, stated that a month ago she reported that Grand Terrace was one of i Council Minutes 07/14/2009 Page 11 25 cities that have been selected to receive a grant. She requested that Community and Economic Development Director give an update on the grant that the City applied for. Communty and Economic Development Director Powers,responded that the grant was for a compass blue print demonstration project that staff applied for through SCAG for $125,000.00 to update the Barton Road Specific Plan to incorporate more regional transportation issues and emissions. Grand Terrace was selected and the letter that was �-' received by staff provided a calendar on when staff can expect a consultant to be selected and when the project can get started. She stated that it is a lot sooner than they had anticipated. They will be selecting the consultant in September and making a selection in October and they believe will be able to begin the project in November. Councilmember Miller,stated the following: first of all I want to thank everybody who came out tonight and gave whatever views they may have on different situations that have occurred in the last month or so. One of the things,hopefully that can indulge the Council with,I have been reviewing the Brown Act, which is basically a California Government Code and I would like to read the first paragraph because I think it falls onto what you all are thinking or what is of a concern to you. It's under Section 54950 - In enacting this chapter the legislature finds and declares that the public commissions,boards and councils and the other public agencies in this State exist to aid in the conduct of the peoples business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly. The people of this State do not yield their sovereignty to the agencies which serve them. The people and delegating authority do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments that they, have created. I think that basically covers what the Council's job is for and I just wanted to read that tonight and again thank you for your support. Councilmember Stanckiewitz, thanked Betty Trimble for manning up and bringing some clarification. PUBLIC HEARINGS 6A. 2009-2010 Annual Review of Landscape and Lighting District 89-1 City Attorney Harper, stated that this is a public hearing that was set several weeks ago to consider the levy of assessments related to the 2009/2010 Annual Levy for the Landscape and Lighting District 89-1. The assessment is the same as it has been since the formation in 1989. Mayor Ferre opened the Public Hearing for discussion there being none she returned discussion to the Council. Council Minutes 07/14/2009 Page 12 CC-2009-86 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to adopt a Resolution Confirming a Diagram and Assessment and Providing for Annual Assessment Levy for a Landscaping and Street Lighting District. UNFINISHED BUSINESS -None i NEW BUSINESS 8A. Consider GT$5 Blue Mountain Bucks for Small Retail/Service Businesses in Grand Terrace CC-2009-87 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BYE MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the GT $5 Bucks for small businesses and services that have gross sales under$500,000 annually and allocate $2,500 from the un-designated General Fund Balance to fund the program. 8B. Review 2009 Community Events Report and Committee Recommendations i CC-2009-88 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER _ STANCKIEWITZ, CARRIED 5-0, to approve Special Events Committee's recommendations as followings: I - Cancel the Concerts in the Park and allocate $4,000 from Special Events Project account for the Grand Terrace Community Day Stage/activities - Incorporate the Health& Safety Fair with the Community Day event. - City will act as lead agency and host for event - Event Coordination by City of Grand Terrace Staff - City will obtain Insurance for Festival/Fair Activities - City Staff will coordinate all activities prior to and during the event. Overtime cost to the City is expected to be approximately 50 hours The remaining events for 2009 will be Movie in the Park (August 21, ?009), GT Community Day(September 12,2009)and the Halloween Haunt(October 30,2009) I 8C. Annual Statement of Investment Policy CC-2009-89 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0, to approve the City of Grand Terrace Annua tatement of Investment Policy with the amendment to section 7.0 which would add a requirement that all selected broker dealers be approved by the Agency B',oard or the City Council. i Council Minutes 07/14/2009 Page 13 8D. Community Sign Board Use Program CC-2009-90 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to approve the Information Sign Board Use Program. 8E. Accept Resignation of Planning Commissioner Phelps, Set the Deadline for Applications and Schedule a Meeting Date to Conduct Interviews and Possible Appointment CC-2009-91 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES,CARRIED 5-0,to accept the resignation of Planning Commissioner Brian Phelps effective immediately,authorize the City Clerk to post the vacancy and accept applications,set a deadline to receive Planning Commission Applications for August 17, 2009 and Schedule the meeting date to conduct interviews on August 25, 2009 to select an individual to fill the current vacancy. CLOSED SESSION 9A. Evaluation of Acting City Manager and Potential Disciplinary Action(Government Code Section 54957 (b)(1) Candy Bozner, 22533 Barton Road, stated that she is speaking tonight as someone that was born and raise in Grand Terrace and whose family has owned Grand Terrace Real Estate in excess of 55 years. She didn't get involved in this until she saw the City News Newspaper in which she feels they publicly slammed the Acting City Manager without going through the proper channels. She has had the opportunity to work with both Tom Schwab and Steve Berry over the years as a Civil Engineer and in Real Estate. Both of them have been very professional and very top notch. She has contacted Steve Berry many times but most recently eight months ago concerning the development on DeBerry Street. Mr. Berry immediately got back to her and offered assistance. Over the years he has come to her office to get donations for things,he participates in the many events in the City and has done great for the community and she feels like these unfortunate things have happened under the watch of Tom Schwab. He was the City Manager. There has to be some responsibility that comes there. If he didn't_think it was such a great matter at that time then why after all of this time is this being brought up. She feels that this matter should have been addressed by the Council and not been brought out and splattered across the newspapers and feels that it should not have been done by one of the Councilmembers. There are two things that have bothered her,the Redevelopment Agency buys homes for the City of Grand Terrace and does a great job of rehabilitating them and selling them to homeowners but Tom Schwab was able to buy one of those rehabilitated homes and Mr. Miller was able to buy the property where the City News Newspaper is ran out of. I Council Minutes 07/14/2009 Page 14 CC-2009-92 MOTION BY COUNCILMEMBER STANCKIEWITZ, SECOND BY COUNCILMEMBER MILLER,CARRIED 4-0-0-1 (COUNCILMEMBER;CORTES ABSTAINED), that Steve Berry remain as the Acting City Manager until the City Concludes their City Manager recruitment process. We believe that it is in the best interest of the City to limit the recruitment to outside candidates only to giive a fresh perspective to the organization. Mayor Ferr6 adjourned the meeting at 11:26 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, July 28, 2009 at 6:00 p.m. i CITY CLERK of the City of Grand Terrace i i MAYOR of the City of Grand Terrace i i I I I I i i I 1 •r, CALIFORMA Staff Report Finance Department CRA ITEM O COUNCIL ITEM(X) MEETING DATE: July 28, 2009 To: Honorable Mayor and Council Members FROM: Bernie Simon, Finance Director SUBJECT: Continuing Appropriations Background At the beginning of the new fiscal year, Council is requested to continue appropriations on projects, CIP and contracts in progress of which the completion is beyond the original fiscal year. Staff reviews purchase orders committed, contracts, projects and CIP and prepares a recommendation to the Council to amend the new fiscal year budget. DISCUSSION: Continuing appropriation items will increase the expenditure budget in the new fiscal year. The increase in expenditures will theoretically be funded by savings in the previous fiscal year budget. Staff prepared the FY 2009-10 budget under the assumption that generally all budgeted lines items would be at least spent by June 30t' of that year. Furthermore, there is no net change to fund balance reserve as long as the continuing appropriation item was within budget in the previous year. Staff is recommending program additions in the amount of $155,000 as-detailed further in the report. FISCAL IMPACT: Increase FY 2009-10 Budgeted Expenditures in General Fund (10) by $238,864 for project continuing appropriations, decrease available fund balance by $238,864. Increase FY 2009-10 Budgeted Expenditures in park Fund (13) by $42,173 for project continuing appropriations, decrease available fund balance by $42,173. Theoretically, decrease in available fund balance will be offset by increase in beginning available fund balance due to projects and contracts not spent in FY 2009-10. Increase FY 2009-10 Budgeted Expenditures in General Fund (10) by $8,911 for continuing appropriation of purchase orders, decrease available fund balance by $8,911 COUNCIL AGENDA ITEM NO. - J 2 ! ! in FY 2009-10. Increase Waste Water Fund Expenditures by $1,066 and decrease Waste Water Fund balance by $1,106. Theoretically, decrease in available fund balance will be offset by increase in beginning available fund balance due to projects and contracts not spent in FY 2009-10. Overall effect to the all City funds is an increase in expenditures of $291,014 and a decrease in overall fund balance by $291,014. DETAILS FY 2009-10 Continuing Appropriations -Projects Projects FY 2008-09 Expended Encumbered Unspent FY 2009-10 Budgeted Continuing Approp 1 Fire Station Impry 482,995 244,131 238,162 702 238,864 Project 2 Barton Bridge Pro' 580,000 85,816 39,440 454,744 494,184 3 Barton Brdg FY 09-10 494,184 4 Orange Grove 60,000 17,827 9 42,164 42,173 Parkway Project Continuing 1,122,995 347,774 277,611 497,610 281,037 A ro riations Notes 1) Fire Station Improvement Project in progress-contractor is Hamel Construction 2) Barton Bridge Project in progress - engineering and right of way acquisition. TY Lin is engineer on project. 3) Adjust FY 09-10 Barton Bridge for amount already budgeted in FY 2009-10. 4) Orange Grove Parkway-in progress. i Continuing Appropriations urchase orders- contracts in progress Purchase Orders PO# Balance FY 2009-10 6-30-09 Continuing Approp a Chambers Group GP EIR 1834 2,897 j 2,897 b Hamel Construction Fire Stat 2250 238,162 238,162 Included in Project Fire Stat 238,162 c TYLin Bride 2033 39,439 39,439 Included in Project Bride 39,439 d G&G Environmental Sewer 2233 1,066 ! 1,066 e Lynn Merrill Solid wast 2234 2,475 2,475 f Rogers Anderson Malody Audit 2174 3,539 3,539 Scott 287,578 9,977 a) EIR for General Plan Update b) Contractor for,Fire.Station,Improvement Project c)' �hgineer for Barton Bridge Project 3 d) Consultant for Sewer Management Plan e) Consultant for Solid Waste- Recycling f) RDA portion audit FY 2008-09 RECOMMENDED ACTION: 1) Approve and appropriate Project continuing appropriations as detailed by staff report in the amount of$281,037; $238,864 in General Fund (10); $42,173 in the Park Development Fund (13). 2) Approve and appropriate continuing appropriations of purchase orders as detailed by staff report in the amount of $9,977; $8,911General Fund (10); $1,066 in Waste Water Fund (21). 3) Direct staff to make any necessary adjustments to the continuing appropriation due to possible changes in the FY 2008-09 balances when the fiscal year is closed. 3 STAFF REPORT BUILDING AND SAFETY/PUBLIC WORKS CRA( ) COUNCIL MEETING(X) MEETING DATE: JULY 28,2009 SUBJECT: AWARD OF CONTRACT FOR GLENDORA DRIVE STREET IMPROVEMENTS,BID NO.,09-05. RECOMMENDATIONS: AWARD RIALTO CONTRACTION INC.,THE GLENDORA DRIVE STREET IMPROVEMENT CONTRACT. FUNDING REQUIRED: (X) BACKGROUND: Staff has completed street improvement designs for Glendora Drive located west of the private roadways known as Townsend Drive and Thompson Drive. See Exhibit "A". The designed improvements will render the existing underground storm drain that crosses Glendora Drive inoperable ,and provide for upstream water flows to flow down both sides of Glendora Drive through the construction of new curbs and gutters. Currently, the upstream water flows to a substandard collection basin which directs the water flows underground in a storm drain that f ) drains onto private property. The City's goal is to remove the water flows onto the private property and direct the flows to run down Glendora Drive. On June 9,,2009,the Glendora Drive plans and bid specifications were sent out to bid using Plan Well Website and also advertizing with F.W. Dodge/McGraw-Hill and the local newspaper. A mandatory job walk of the project was conducted on June 22, 2009, bids for the project were opened on'July 7, 2009. Seven contractors bid on the Glendora Drive project. The low bid contractor was Rialto Construction Inc., with a bid of$51,760.00. Job references provided by the contractor were checked, and all references were happy with the performance of Rialto Contraction Inc. RECOMMENDATIONS: Staff recommends that the City Council award the contract for the Glendora Drive street improvements to Rialto Contractors Inc. for$51,760.00. FISCAL IMPACT: The funds for the project are listed in the 2009-2010 Budget under Capitol Projects Fund 46- 200-275, for the amount of$80,000.00. 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NCSIOWIw ORW(7 APPROACH PEN SAN eLRNARONO COUNtt .. ,[.fvNW LINE .LNC.1Iv,nPn.ioN dN,.PENVF OPEN FOR iMFIIL AT PAP-ArID PRMtRtt:nNT nW PEOIWEAEM SNNt wP0.v CONM1ILOufYY AAO AOtY IURTEO SID IZB.NDM AND YOWGIDM PER PUN •t EY�N'IINMEo.uIE NE-1 �UxMG.rn)At MNS1RURbN. l0 N'ONY NOL�ns ANp nNi IRE COUTRAOtdI BHAIi DFEEIID.NDrwdiY AIID InID rN16lA� FRCP ANI AAO ALL IDYONR.REAL OR Al1E0ED.W fAfrECTDNVTRH RE rERfflfillAOF O`woRA ON ]© coHsr4ucT }s•ASPIMLi coN:REr[DNER BY AB UTILITY CONTACT TIBS(ROAST.Qf11E•IO lAWrrY Af®BL FLAW TK EOLE r6gl 6 11E OESXIM .N.RCFUr�Irv�F+¢NM.:�vJLR1I•.G 1f'a ARlUx.;O.NNG CONS,PIR.',IMF 11E RPRIVAR PPME6610NAL Q CONSTWACr 01'(MN)1wCR ASPINLf CONCRETE DVEPUY WAIFAiSEWER: 4NER6fAEHMI.va]wATER CO IZ R V RE E FOR MU]AN ACOERANE BOLIn]OIA LAD PEVI6E 1NF Wro1�� I FOR MPROVn BYTIAE.1 OF BRAND TFNE 19 CONSTRUCT (WI)GRADE MOPE RESIOPE DPKICD PRNAIE w41GTYN SYSTEM. IR R4. OROROSE[D PER FOLLDMWG SPECS T.E Y.rRAER rPeel of->< PRIVATE ENGINEER'S NOTE TO CONTRACTOR: } LB/ACRE IERRAYAIMI OR EWAL TE ENOE AT., 200 LB/ACRE 15-15-15 COMMERCIAL FEAIIUZER PACEC.FiL IFro)341iY ,UTHORIZED CHANGES AND USES' •NH"AUF"D Lou OF A'" De m"°"°u'L"-1.Lo' 1,,OR B`N` RE °"" xO LB/ACRE CA FORMA NAn e.nrLD.ER WX o L RD I EM a ow.NO Ncw n m•u nE,E«[6E PLANS ARE 09UB.00 DV A 6r..Rty OF T11E AVARABLF PfOCh05.TO n,E OEST60F OLIR RMNFfP MCPARDK.T..ESF PUrF vm 1 NOt Nf PCSP<vLBNI T rOR OR LIA31F FOR ANOWIFUfE iRFAE ARE NO EXLSTNO UTLRE6 EXCEPT A5 fPDwN ON T1EfE RArAB TREE CONIMCIOP 5 2� CONSTRUCT 25'ASPIAALr CONCRETE MR COMPACICD NATIVE [MAIID.1NNGES 1D Oq USES JI TN`_SO P_ALL UNNOES TO 111E PLANS NU51 Bf N RCOIRED TO TAA.E DUO IN�CWRICRWT,IFFINI MR TO REMELT TLE U1lIM.5 EADWN ON nE6E ELECTis 6WrHERNCALFrMNM[])150fA I.Wi GSS%Y I AND 4+RT BE APP—TO By—PAEPANI.OF lNwru. MUYgAS nlC r;nrltPAc,oR FULn91 AIRRE6 ALL IlABRItt ArD MFMN9BRIM1 FOR TM Uilm 21 CONSTRUCT 033'11CX GEC CONCRETE O4MYNY,LIMITS PER NAv PWEO L'OrdnDS OR STRUCTURES SIFO.VN ON TIESE MUxMDS DONIRACTMI.DREEs TINT NE 9«ALL AFFAE 6IXE ANp Co]EIEIE NESPCM6RIEIIV FOR)OB SIBE CO+D—DURFD CDURM OF EOHSTRUCT:RIDE MMUTRMFNl CURER PER N IUMD AMA SID 123-1 CONSTRLrCtDN OF—PRO)Ec'RYttlDwo--OF N]PE-1 Aw PROfERry mAT 1- © —1 EA FTwO ury—L IDX TO-6.CR.rc DRAWING INDEX: EOUREMENI-1 APPLY LtAfmuotsLY AND NOT IE LMDIFn To NORxu woRaD IDuu AND TwT IS OF BEARINGS. I I.E ewmI'---END INOFAPEV A)D F1MD THE eouNn o'sw BFRA'ARDIM.T.E rwrER ® -Fl RATEN w,vE To rBlrsN.BADE SOMET TRlE WEEI NCI BEARw I.f UN nr,S aLAN ..F TEN Lv:E M GLEu00M MINE,MEN AJ AAD TM ENCYEE.xARiV PE6 I—ANY AND ALL INtlllfY PEN.OR A—...W CpNEO1W wRH THE a«T, 4M PER In.N:TARP RT]WBDr1A n.PACE)S:W pT3tFOPMAIL[OF WORN ONTNS PROECT.F}fFING PoRlY8R11V NR63D FR0Y T1E5MEMEfiDFNOE ® AD.A,FT SERER NAJAWS TO FINISH GRADE TriLF MEET _OF-01-LRORTIELwDAE.PA 511$TP:NIA PROFI.E RRZ ---- -- —® PROIECI CX6MG GTE POSTS N PIKE.NEMOYE GTC5 DURING ORVL*AT CONSTRUCION.REPLACE GIGS AT ADJUSTED HDGNT FUN r1N5H SURFACE uuDu sGrN,rr nIE.L u`-OtSc'°iOM° CITY OF GRAND TERRACE r ND ND WILLDAN --- ° - - - -- STREET IMPROVEMENT PLAN NX„ n�,4\, -- -- _-_----- 1 PUBLIC WORKS DEPARTMENT 'o-;puLrY, __ Ei^7L]ER+)^9 RAS✓I ✓. .,,w;�o _ ____.____._. ___._ ._ .i___}— 4`1 _REMD 4. r Rl i GELENDORA DRIVE STREET IMPROVEMENTS ME NO. D..-,MrDPI YD.1 u�. 5/m/Ds n-'1N+ __ __! vW W ltt ItSu EIIIaEo nTc TITLE SHEET SIrtU Y ues'IINw4"w'E-tA D--- �- rtvlv,TB___ o-¢ -4a EU+• 2000 C. Pyl ELC ST.V065. ...S I - ' 8;a — ---- - -'-'--g00-�� EXISTING NO TNERLYTO_PO F CUR _ _V - —� _ 3yT)r ieo LT- EX SURFACE®PRC POSED NORTHERLY CURB ' [ B RCtUPN •6)' '� CIgB R[l 6L ---- —— —---- _a s W s s —} - ^a 09-6L — TO OF PROPOSED S'SO JTHERLY CURB----- URB- �V E[R 101•) TTr L•zp HJ' -k cLCR iRANSI11a «yjL- P f� rw-a•Sz �5 GOB P .RT L Ayr. „3X� P -" EXIST NG SURFACE®PRO 3SED CROSS GUTTER F _ PROPC SED CROSS GUTTER F L S£ SCALE: NOR12 1"-20' - vLRT 1'-i 11+00 12+00 7 13+00 N u / GYRVE DATA _m DC.TA I RADIUSI LEILiR I TANGENT ry mo^i j �1 /- • RA•D.'29' 1000• I .". I 9oY —SEE DETAIL'A',SLEET 3 [ az•s'.6• zsar1 xu• 1 mm• ')a n,oao / / 1 2)6-252-91p BEARIND LCNGTN 2Ji%GL[NODRA DR f I 2J202 GLENDORA DR L1 S6.•]o'arC 26.1• f � Y•IER KT\\CR P SIGN/ lT I _ _/_�_._ _. _ _-. 1-_ '�. .1 r - .!_`•_ VUL / GENERAL CONSTRUCTION NOTES: u•- /{ PgORCT W PLACE 16 CTO l2a. RN 41,TL•L GRMRAr YPER PL PER Sw 3[RNuiD NC VAII� STO I]p.FOt"ANO YOOIP RINS PER PO lO PROT[CI Cl YONUYEM,ADSVSr/RCYI 10 im15N SUTRALE I 1 L• 2_• SR -, 1© CONSIRLCT.]]'ASPrWi L01<R[1E OKR OS'AB IU•u4 N)1'Se']p'_ IlyYO 12.Op ,- - 1 - �J•00 O2 SMR;ui/iC PRKY[NT )__-__-_•_- _ ___ ` _ 0 C65TRLCT 0)'(Ya)TwCN ASP"Alr CONCRC1r,rnERJr \ i -_-_- �'y-- - 1-- / -Qr • Y i-yj ] IKUT KC CONCFCiC 9 C(WSIRLCI 2.)(WV(j GRMF SLOP[,kkSTpR(11pA[i[D PRN•Tr of - GLENDOR74'-- VRIVE 1 2 . ,;LL ` ry P r P•-r,r-- _. __ __1'_ _eV_ __--_ R _P__VALE P 1 [., 1"- pOVA �9£ O REYOYE RESIGN 1PA11 W COMLCI WiIE PNOS.OSEO.—TED RELDGTC ® SYSTEM.HRDROYCD PER rOILORiNG SPECS ___ ___..y�v_ _ _ )) 2R - N[pID BEMNO PR0105[D R.AiO/EYEMS,PESigi[tuPAC1ED WRGI.110N STSt(Y y)pp LB/AC%TERRAYATRIA OR E-1 iM---SM -.SrVA_--y-„F✓J_--Sl/Jr—SM� SM— Y_ S_M—_SM v - OS R[YpyE Ex-mG wc,BASIN.610RY ORwN PPE To K AsAi E D AL0 200 LD/A[%15-15-15—ERGAL rERTiu[E9 •/ [•PV�I! !_SIA 12.016. I Y I Ili- - - MLED I.BLORN SWD ]0 l8/ACRE CAUGORMA NATIK RRD[LOIL[R wx VeML...1�x.i.:•.••a] AI��- % ] f992p TC> / 1� •S`�. 1J` v� lA.0 st J- © RE—AND—SE E11 CURB- I WTTER ® CtONSTRUCT 25'ASPrwLT LOi4RETE ONLR COYPKTCO N K C�G1ip�N.1[wL[gP�ifo4 M66"IL" / i /\�, h , � , )I)IM)9 iC OYCN REE AND EI ISE E[ISTA6 AC SLtlirKC 2O1 Cd51RLCT Om,r-.PCL COLCRETE pN2YAv UwTS MR P.w S1A f06 [[I R (\ I AAA O REYORE AND DEPOSE E[61-PIX SUR[AC[ Z@ CORSTRLKr i RAC LOHOItUDMK WITTER PER V f,E0 i-SM \. {{IFF r�I�j I �4%LE. 9O REItlK"gSPOSE C[SWT CYU/ROCK RKL b A ST uwK Uw PULL wx TO i "GMOC R � 1) �„,O-A_ ._.A_.. IOO COR511+UC1]li RCDR000 NEM[R ® •pN-T MI[N VKVE 1D Pw6"GRADE 1 2 rR. / !`• ' (^I 19 11 COLD PL ICRWD}A OARIA PEA CET.,ON SMEt J.D 1O DEEO ® i-ST S [R wN"QE 10 I-SN DRAOE SEE DETAIL'B',SKEET 3 (_)•YIDD'Pm P[AN },+e` ,• 19 DA 12 CONSR[UCT R'CURB R OUTICR MR SAN BERNAR CO N STD IIS ADNSi US-A 10 CINSrI i.RiOE a / 'COr61RUOT B'ASPnLLi OR<E MR RMRSIOE C0)Miv STD 113 y y., 2)e- U a Ly r / / �. 1. coiismIKT a-(T E D)PCC CLg9 MR R1KR510[co—ST➢-IL-1�{ p• '6 L 2]I95 252-9•GLCNOWA pR ryw � WLO -(IjRW$ q•nIC)ENr ` / 16 IS CONSINUCT TO-YIDC CROSS GUTIER MR Sw 8LR IiDIrO CWN1Y STD 119. +pAIF 1 tf1 ry SEE Da.'B'ON S w J «.rII1 Si,--Ali,ri [`"°[�"[° REVISION CITY OF GRAND TERRACE IMPROVEMENT PLAN •0 Y0 '�WILLDAN a, 0__ -.r_ .- - -- -- PUSUC WORKS DEPARTMENT �115 ET IMPR _-- } STREET ■■■��� .a niu r9LE ErgtrTeerhlp I rc•pn IT: GEEENDORA DRIV£_•• STREET IMPROVEMENTSSTREET PLAN 8 PROFlLE2 Or W • 111Gr1 POINT EIEV•im G6 HIGH PDINT STA•D•1BH6 r •r_'I/ CL S Pv—STE7a SI�SSz— Y• _ IS.14 rS9 VL �> PVI S]A D•11 e2 } ^ t911]fSl � PVI CLEV 9�)5 ML 100 V•PFrr fr T 93m fL i�L(`I\\ m'--�---' i W t95.1 fi> - T9y6I frY� 9D ID fS• P9t�c4 0 % •a556 FS, E -EV•v:SiflF•CC p m Is ,A.9Nf�� t -M fS S96 ) 21 1I j ; R j Pr '451,�s dI 94 0 10 20 30 40 50 60 a 70 80 :m-zse-prR ae B % GUZMAN DRIVEWAY PROFILE \ ,JI%ULCNpOR•DR • ' I�l BW �J ' :. •, -Lr 1••2P RORIZD.T 4 - f�� /�f]2F •..55 [66RClE 1••2'VERTIL•L YNLL'1-•.`L ] �650 S pRIVEYAI ; p GENERAL CONSTRUC'EION NOTES: iV 6L 1•i•FILL Ep nND LMP•CIED B° ••. I ❑P MIMI W PLACE IfIlD TC 1� COVEv -IH GE-L TO PR[VENT EROSION fI m IS %20 f(E[ ] V C IA D), ;I O SAIILIR M PAVEYCRi R T lot•)F ' / t.G V•LL�\� ] N c 9] _ 9521 f ON 9S11 FL O] S-n PCc CONCRvk B'10 C, -; yI D `' • RCl10VE BLOcK-,.N cc... VRH PRDPOSED WPROYEWk%,RELOC•TL C / n/ARef �. •` 1952Br FS) O N YWD-D PpOP05E0 Ww ,IMIS.RESTORE DFPACIED--IlDR'SKIEY b Vl' / 'U 9L sb•NI D-\ • Y 5 ^ 1,�-❑P M905UPC O -I- E---UILN BLSIN.S161EI DWN PiE 10 BE•B•NDDNED AND IQ.IS r F$,H ` FRLED n1H BIOrN SwD. ]a -n Ni 12(GUTTER bail fib, ti 99 V•LL� / 6 RLYOrt,ND D6PD5C EY6TWG CUNB•fARTFA n�lt�\ML9 TS),\ f S O AFU PSPOSE M SURfACE • PRM:LY 1"LIP 41 211-212-010 REUOVE Ea6DNG _ P V6LL 132m-GLENDOR•D9 O REUOVE uO 06POSE E...G P[C STROKE \� UL JOINt V`V 1 ID )+� ra qO yp-yL 05PQ.F• ERRING C./POCK KaLI D AIM C1 I ID29 L 0 f 'vy+ D MET Pr ID CONSTRUCT 2ti RCDr000 n[MCF 95,!iS��\ - • •I I0p10 fS W 1 I.NO-IUWCD PSPwyI 10291 f5\ Y9 JD utl, L P I(�\ -\`.-` DUDI FS /i'99D5 IS llm-0S fit 11.1-10a-Cf RY Ill-IIDN 1."[R VKL 11 C0.0 PINK(UnN0)6 OVERLeT.SEE DEWL ON$NE[1].010'0(CP 1 (uN).RIDTH PER PLAN VKLI'7� I�m OI GB a I"4H () =PL It cb6TRuCl H-E...6 w-PLP Sw BERM DPID COUNTY SID VKL O CONSTRUCT 6-(TIPE D)PCC CLNB PER RNERSNE COUNM1 SID 20• / .Imm Gp Im,8 GH K`.A �iIP I SIDN 1© -1-CT 0 MNE CR055-ER PfR uDbfZD SW BEAx,RpM COUNtt 11D LIB. f/ SEE DE`-�•IH6 SHEET. �+ _ _ ' • ' 1 __ _ ° ]_•-_- ___. f �ja'�- 16 CONSTRUCT RESIDEN-L DRMMuv aPwiMLH PER Sw 4 uDbHU BCRWJibND fgUNh - / " SID Ize.ROTH S PER Y99�1 i[ I IOD7Y TC 1 3,. �'�.- - •TS..T_•.;1�...�-1 �.r, ?�m\1 T,I,,;i'.,\�: -`1,� �-n � coralnucT.33',sPl.ur coxcRnE OVERoa' 6o CtRS1 CT 0 V(IEN)INCH ASPIULI CONCRETE OVERLAY DETAIL 1] 12 } ® COxSIRULT.IS'ASPHKT c REIE DAR LONPA KD MTM' _ ll 1«• TA'2.1] CN D ND LEL f 5 la 2,'SD,� I • • - 10126 T[ O CMSTRUCI 033'MCI PCC LONCRETC DRMIIAT•UMTS PER P- C oRsTRucl,'RIDE lONG1U(PN,L GuiIER PER YOOA'E0 APN•SID d[r{�Ix�Wn�j�� • ll$T E96TNG(AW P-W1 TD F-1 TAME i S3A.5.0•Da0031 (V Yf RY 1 I� -\ ' - �T� © PROTECT EY61WG CA POSH N PUCE,9FlP'ME GATES DuRR O VRPY p Ill. IP DO I 11 L016TRUCIOR.REPME DIES AT•DIUSICD HWI FOR F696H SURFACE 11bl I T^u O I 1� 11 I3 A.� 1.'� GLENDORA DRIVE CYe1lE DATA - onr• _ R•olus LExcIH TwcENT [L sWfAc[� o1D' [ 59.11'D9' 1.30' Sb9' 313' "A.w D 9 00'1 1D0' ID 16' 6)8' 0121'DETAIL"A" B 01'NiN UWE DATA BEARIxG LCNGTH L3 R9a•DP'29•[ 491• LE NRR•0,•29•E 36D' g. LS SB5.18ro]•C la 92• L6 'S31.11'22'E 27' os+wi�c sLNs--— __ v s3roD3vE zm• _ 2_ CROSS GUTTER 8 PAVEMENT OVERLAY _ Nis -- --- ,-,l 5e—A1P.L ga'0L`A"I—EE 1iEVIS10N CITY OF GRAND TERRACESTREETr.o.Ro WILLDAN I P"'""° - _ IMPROVEMENT PLAN Ka,. f,Dr�,y,4 _ _ _ __-_�_"_'-_ PUBLIC tlY0PN5 DEP�RTNENi �Iss� C�.0 L41 fR:p •.o.:•�ua "p...._ ^ Na¢om --- ----PR.o b -- -" --_ -"1;�� GELENDORA DRIVEIngo��VVwo 5/,B/ORfDE RO. STREET INPROVEYENTS ryas PDETAILS $IA'C7 P3 LF 1 1 A BID PACKAGE BID FORM Bids due no later than 2:00 p.m. on Tuesday, July 7, 2009 at the office of the City Clerk. TO: CITY OF GRAND TERRACE, acting by and through its Governing Body, herein called the "CITY". Pursuant to and in compliance with your Notice to Contractors calling for Bids and other documents relating thereto, the undersigned bidder, having familiarized himself with the terms of-the Contract, the local conditions affecting the performance of the Contract, and the cost of the work at the place where the work is to be done, and with the drawings and specifications and other Contract Documents, hereby proposed and agrees to perform within the time stipulated,the Contract, including all of.its component parts; and everything required to be performed, and to provide and furnish any and all applicable taxes, utility and transportation services necessary to perform the Contract and complete in a workmanlike manner all of the work required in connection with the project known as: Glendora Drive Street Improvements All in strict conformity with the drawings and specifications and other Contract Documents, including Addenda No. , and , on file at the OFFICE OF THE CITY CLERK, 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, 92313, for the sum of: n BASE BID: DOLLARS (.$ (SEE BID SCHEDULE FOR COST BREAKDOWN OF ITEMS) COMPANY NAME K 16a 0-0 in BY t�1'�SI c �. ►� 1' TITLE c� CITY ZIP CODE TELEPHONE (� Ct ) ,� C,�> I J, CONTRACTOR'S LICENSE NO. B-5 5 DATE "� 1 �'c} BIDDER'S NAME, ADDRESS & PHONE STATE CONTRACTOR'S LICENSE NO.31L J� CITY BUSINESS LICENSE NO. u (if available) ! i`�, t V`�r" i A rNV t' CORPORATE SEAL , c. ri cr,l '1� 7)10—NJ 2 i Corporation incorporated under the State of n c., TELEPHONE? - (Arl<a C e BY: Sign e f �- E'� C` •'ir1S�i� Print or type name TITLE: 2ce < Names and addresses of all members of copartnership or names and titles of all officers of the corporation: 1 i (Note here any addenda received) B-6 F CITY OF GRAND TERRACE (revised per addendum 2) GLENDORA DRIVE STREET IMPROVEMENTS DATE: " � '�� CONTRACTOR: i rk k a cc. W.O. No.: BID No.: BIDDING SCHEDULE ITEM ESTIMATED NO. DESCRIPTION OF ITEMS QUANTITY UNIT UNIT PRICE IN WORDS UNIT PRICE TOTAL COST 1 TRAFFIC CONTROL 1 LS Jt�° �� f 1 J Q �'= DOLLARS& CENTS I 2 CLEARING, GRUBBING, &REMOVALS 1 L$ DOLLARS& CENTS o:) 3 ROADWAY/DRIVEWAY EXCAVATION 1 LS j Cp' DOLLARS& CENTS 4 SAW CUT AC PAVEMENT 275 LF DOLLARS& CENTS 5 SAW CUT PCC CONCRETE 70 LF DOLLARS& CENTS 6 8"PCC CURB&GUTTER 150 LF DOLLARS& CENTS 7 COLD MILL AC PAVEMENT(0.1'MIN) 1100 SF Or DOLLARS& CENTS 8 CONSTRUCT 8"ASPHALT DIKE 50 LF fir, DOLLARS& CENTS ` CONSTRUCT 6"(TYPE D)PCC CURB PER RIV. 15 LF 9 CO. STD.204 ' DOLLARS& CENTS I ` 10 CONSTRUCT 10'WIDE CROSS GUTTER 850 SF DOLLARS& CENTS 11 CONSTRUCT RESIDENTIAL DRIVEWAY 250 SF APPROACH DOLLARS& CENTS 12 CONSTRUCT 0.33'ASPHALT CONCRETE 40 TONS DOLLARS& CENTS 13 CONSTRUCT 0 V AGGREGATE BASE 60 TONS DOLLARS& CENTS a 14 CONSTRUCT 0.1' MIN 'OK ASPHALT 20 TOf, r CONCRETE OVER )LAY -- - DOLLARS& CENTS 15 IMPORT BORROW 50 CY L1,(\1 C Z> o. DOLLARS& CENTS 16 RECONSTRUCT 2:1 MAX GRADE SLOPE 1 LS DOLLARS& CENTS 17 RESTORE IMPACTED IRRIGATION SYSTEMS 1 LS DOLLARS& CENTS 18 HYDRO SEED SLOPE FOR EROSION CONTROL 1 LS DOLLARS& CENTS 'Cl C) 19 DRIVEWAY CONSTRUCT 0.25'ASPHALT CONCRETE 15 TN DOLLARS& CENTS \n 20 2"X4"REDWOOD HEADER 15 LF DOLLARS& CENTS 21 CONSTRUCT 0.33'THICK PCC CONCRETE 475 SF DRIVEWAY DOLLARS& CENTS 22 CONSTRUCT 4'WIDE LONGITUDINAL PCC 125 SF GUTTER DOLLARS& CENTS J 4� ��`� C 23 (DELETED PER ADDENDUM 2) 24 ADJUST EXISTING WATER VALVE TO FINISH 4 EA GRADE DOLLARS& CENTS 25 ADJUST EXISTING SEWER MANHOLE TO 1 EA FINISH GRADE DOLLARS& CENTS ' 26 FILL EX CMP PIPE TO BE ABANDONED WITH 120 CY BLOWN SAND DOLLARS& CENTS 27 (DELETED PER ADDENDUM 1) 28 ADJUST EXISTING DRIVEWAY GATE TO FINISH 1 EA GRADE DOLLARS& CENTS J 29 CRACK SEALING (ADDED PER ADDENDUM 1) 1 LS DOLLARS& CENTS C" 30 SIGNING&STRIPING 1 LS a�bl:�.l�� � � CL.L`• � O (ADDED PER ADDENDUM 2) DOLLARS& CENTS TOTAL AMOUNT: DOLLARS& CENTS i C-2 CITY OF GRAND TERRACE TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF GRAND TERRACE In compliance with the Notice Inviting Bids, published by the City Clerk, the undersigned hereby proposes to furnish.all materials, equipment and all labor and methods and do all things necessary for the proper furnishings of the equipment, in strict and complete r accord with the Specifications now on file with the City Finance Department at the prices set fourth in the attached Bid Schedule. The undersigned hereby declares, as bidder, that he/she has examined the Specifications and also understands that all equipment to be furnished shall be for the bid price, and that the undersigned has also checked all figures shown and understands that neither the City of Grand Terrace nor any officer thereof will be responsible for any errors or omissions on the part of the undersigned in submitting this proposal. The City Council reserves the right to reject any and all'proposals, waive any irregularities in bidding or to award-the Contract to other than the lowest bidder. Enclosed is the proposal guaranty, made payable to the City of Grand Terrace, for the sum of $ , which is not less than ten percent (10%) of the total amount'of this bid. In accordance with Subsection 2-1.054 of the Standard Specifications for Public Works Construction, 2006 Edition, the following subcontractors are listed: NAME AND BUSINESS ADDRESS ITEMS OF WORK TO BE SUBCONTRACTORS: SUBCONTRACTED: 1/e C-3 9 I a I DATE —�� `� BIDDER'S NAME, ADDRESS & PHONE STATE CONTRACTOR'S LICENSE NO.3kJI .1L;_1 CITY BUSINESS LICENSE NO. (if available) ���i1 . YC�1.�P'✓'`�i ��r < ����.'`"' CORPORATE SEAL I Corporation incorporated under the State of C a t s i c �-h i e{ TELEPHONE: (APeo C : 3) BY: Sig ture Print or type name 1 TITLE: -Pre N t Names and addresses of all members of copartnership or names and titles of all officers of the corporation: i 4- , (Note here any addenda received) i i I C-4 FINAIVG' PACIFIC A Member of the —.-Mercer Insurance Group,Inc. "��— `� �T•w June 30;2009 Rialto Construction, Inc. dba: L.R. Johnson Construction 340 N Riverside Ave Rialto, CA 92376 i Re: Name of Principal: Rialto Construction, Inc. dba: L.R. Johnson Construction Name of Obligee: City of Grand Terrace Type of Bond: Bid Bond Bond Number: B911252 In accordance with your request, enclosed please find the executed Bid Bond. An authorized individual of the principal should sign the bond before it is filed with the obligee. Should you have any questions, please do not hesitate to contact me at(916) 630-3841. Sincerely, Michael D. Harbison Senior Surety Underwriter Financial Pacific Insurance Company Enclosures 11 BID FORM Bids due no later than 2:00 p.m. on Tuesday, July 7, 2009 at the office of the City Clerk. TO: CITY OF GRAND TERRACE, acting by and through its Governing Body, herein called the "CITY". Pursuant to and in compliance with your Notice to Contractors calling for Bids and other documents relating thereto, the undersigned bidder, having familiarized himself with the terms of the Contract, the local conditions affecting the performance of the Contract, and the cost of the work at the place where the work is to be done, and with the drawings and specifications and other Contract Documents, hereby proposed and agrees to perform within the time stipulated, the Contract, including all of its component parts, and everything required to be performed, and to provide and furnish any and all applicable taxes, utility and transportation services necessary to perform the Contract and complete in a workmanlike manner all of the work required in connection with the project known as: Glendora Drive Street Improvements i All in strict conformity with the drawings and specifications and other Contract Documents, including Addenda No. 1 , and , on file at the OFFICE OF THE CITY CLERK, 22109�5 BARTON ROAD, GRAND TERRACE, CALIFORNIA, 92313, for the sum of: BASE BID: Ten Percent of Amount Bid DOLLARS ($ 10% ) I (SEE BID SCHEDULE FOR COST BREAKDOWN OF ITEMS) COMPANY N is Construct' , Inf. dba: .R. Johnson Construction BY TITL Rialto V 92376 CITY ZIP CODE i TELEPHONE ( 909 ) 820-0600 I CONTRACTOR'S LICENSE NO. 326511 i i I i B-5 12 DATE 06-30-2009 BIDDER'S NAME, ADDRESS & PHONE Rialto Construction, Inc. STATE CONTRACTOR'S LICENSE NO. dba: L.R. Johnson Construction CITY BUSINESS LICENSE NO. 340 Riverside Ave. (if available) CORPORATE SEAL Rialto, CA 92376 909-820-0600 Corporation incor fiat der f the State of TELEPHONE: ra BY: Sign C Pri or type na f TITLE: C, �cU Names and addresses of all members of copartnership or names and ti les of all office s " the corporation: (Note here any addenda received) B-6 13 Financial Pacific Insurance Company Surety 3850 Atherton Rd., Rocklin, CA 95765 Surety Address 800-371-8067 Surety P one Number B �� Michael D. Harbison Attorney-In-Fact Title I i I STATE OF CALIFORNIA ) ) ss . COUNTY OF PLACER ) On June 30, 2009, before me, A. Ognibene, Notary Public, i personally appeared Michael D. Harbison, who proved to me on the basis of satisfactory evidence to be the person+&* whose names+ is/ate subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his the 4he r authorized capacity (les) , and that by his /her /their signature+e+ on the instrument the person-E-s+, or the entity upon behalf of -which the person} acted, executed the instrument . I certify under PENALTY QF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct . WITNESS my hand and official seal . A.OGNIBENE Commission#t 1847355 ra.4 Notary Public-California Placer County MY Comm.Expires May 2,2013 Signature o Notary Public (Notary Seal) 15 L11Vil i L' v r" V V r-in V r t-, 1 i "]Nil 1'j I Financial Pacific Insurance Company BOND NUMBER B911252 POWER NUMBER Rialto Construction, Inc. dba: L.R. Johnson Construction 10% of Amount Bid PRINCIPAL PENAL SUM KNOW ALL MEN BY THESE PRESENTS, th Fin c Pa fir ios Ac Co ny��a lifornia corporation (the "Company"), does hereby make,constitute and appoint: 1.1n( 'a' eccc�lettl,` ><c�aef"."riarblson its true and lawful Attorneys-in-Fact, with limited power and authority for and on behalf of the Company as surety,to execute,deliver and affix the seal follows.of the,l�maa�y.tOler�etalnCe�e�{ yre�ti� d SQod gafd ` l�� g g��j �g�� g��q�it $gl�i �� (�tl�btre thereof as and to bind the Company thereby This Power of Attorney is signed and sealed by facsimile under and by the authority of the follow _ resolutions adopted by the Board of Directors of Financial Pacific Insurance Company at the meeting duly held July 6, 1995, which are now in full force and effect: i RESOLVED, that the President or any Vice President, in conjunction with the Secretary or any Assistant Secretary, may appoint attorneys-in-fact or agents with authority as defined or limited in the instrument evidencing the appointment in each case, for and on behalf of the Company, to execute and deliver and affix the seal of the Company to bonds, undertakings,recognizances,and suretyship obligations of all kinds;and said officers may remove any such attorney-in-fact or agent and revoke any power of attorney previously granted such person. RESOLVED FURTHER, that any bond, undertaking, recognizance, or suretyship obligation shall be valid and binding upon the Company when signed and sealed (if a seal be required) by one or more attorneys-in-fact pursuant to and within the limits of the authority evidenced by the power of attorney issued by the Company to such person or persons. RESOLVED FURTHER, that the signature of any authorized officer and the seal of the Company may be affixed by facsimile to any power of attorney or certification thereof authorizing the execution and delivery of any bond, undertaking,recognizance, or other suretyship obligations of the Company;any such signature and seal when so used shall have the same force and effect as though manually affixed. IN WITNESS WHEREOF,Financial Pacific Insurance Company has caused these presents to be signed by its proper officers, and its corporate seal to be hereunto affixed this 12th of September,2007. ����I NSU,.�'•'�P.POgES q�.'t'p� ��_�' Fes•,n's_ SVLY 22 0 0; :�= Ed J.Paoletti,Vice President Jo n R.Hollingshead,Secr ary STATE OF CALIFORNIA,COUNTY OF PLACER On this 1st of January,2009,before me,Lisa Roper,Notary Public,personally appeared Edward J.Paoletti and John R.Hollingshead,who proved to me on the basis of satisfactory evidence to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacities, and that by their signatures on the instrument the persons,or the entity!upon behalf of which the persons acted,executed the instrument. LISA ROPER COMM.#1755752 z Z= NOTARY PUBLIC-CALIFORNIA$ PLACER COUNTY isa Roper P 1C My Comm.Expires July 6,2011 CERTIFICATE j I certify under the Penalty of Perjury under the laws of the State of California that the foregoing paragraph is true and correct. 30th June 09 Signed and sealed at Placer,this day of 20 John ollingshead,Secretary Financial Pacific Insurance Company seal must be affixed 1F INFORMATION REQUIRED OF BIDDERS EXPERIENCE: The Contractor shall list in the spaces provided below, not less than three comparable projects which have been completed within the past five years. DESCRIPTION LOCATION Vic,+e rl, Sc_ E-1 17 I CALIFORNIA Staff Report Finance Department CRA ITEM O COUNCIL ITEM(X) MEETING DATE: July 28, 2009 To: Honorable Mayor and Council Members FROM: Bernie Simon, Finance Director SUBJECT: CITY ANNUAL FINANCIAL STATEMENT FY 2007-08 DISCUSSION: The CRA audit for FY 2007-08 and report was completed in December.2008, however, the finalization of the City audit and report was delayed this year due to the length of the budget process this year. However, now due to the potential refinancing and savings on the 1997 Certificate of Deposit issue, time is of the essence to now complete the City audit and financial report. The refinancing is contingent upon completion and presentation of the FY 2007-08 City Annual Financial Statements. A deadline of August 6`h has been given to the City. Therefore, Staff is including the final draft report of the FY 2007-08 City Annual Financial Report with the agenda item. Only one spelling error was noted and will be corrected on the final report. It is anticipated that the final report and a management letter will be provided to Council by the date of the meeting. The City's Annual Audit and Financial Report is required under the municipal code and is required for reporting to the State Controller, grant reporting, if any, bond trustees and for other financial reporting requirements. The City received an unqualified opinion for the fiscal year 2007-08 audit. An unqualified opinion is the highest opinion that can be achieved. The City is audited by the CPA firm of Rogers, Anderson Malody and Scott from San Bernardino. Net assets of the city, on the Government-Wide Statement of Net Assets, increased 17% to $37 million primarily due to a decrease in liabilities and increase in capital assets. General Fund Balance Reserve increased $343,000 over year but overall fund balance reserved decreased by $200,000 during the fiscal year. FISCAL IMPACT: None by this action. RECOMMENDED ACTION: Approve the 2007-08 Annual Financial Report of the City of Grand Terrace. COUNCIL AGENDA ITEM NO. ,---!�- 1 CITY OF GRAND TERRACE, CALIFORNIA ANNUAL FINANCIAL REPORT Year Ended June 30, 2008 DRAFT Aj; SUBJECT TO CHANGE 2 City of Grand Terrace Annual Financial Report For The Year Ended June 30, 2008 Table of Contents PAGE independent Auditor's Report 1 Management's Discussion and Analysis 3 Basic Financial Statements Government-Wide Financial Statements Statement of Net Assets 12 Statement of Activities 13 Fund Financial Statements Governmental Funds Balance Sheet 15 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets 17 Statement of Revenues, Expenditures, and Changes in Fund Balances 18 Reconciliation of the Statement of Revenues, Expenditures, and Changes In Fund Balances of Governmental Funds to the Statement of Activities 20 -- Proprietary Fund Statement of Net Assets 21 Statement of Revenues, Expenses, and Changes in Fund Net Assets 22 Statement of Cash Flows 23 Fiduciary Fund Statement of Fiduciary Assets and Liabilities 24 Notes to Financial Statements 25 Required Supplementary Information Budgetary Comparison Schedule General Fund 50 Community Redevelopment Low Income Housing Special Revenue Fund 51 Nonmajor Governmental Funds Combining Balance Sheet 52 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances 56 Rr AFT SUBJECT .i 0 HANCE 3 i 1 I I I I i I The Honorable City Council of the City of Grand Terrace Grand Terrace, California INDEPENDENT AUDITOR'S REPORT We have audited the accompanying financial statements of the governmental activities, the business-type activity, each major fund, and the aggregate remaining fund information of the City of Grand Terrace, as of and for the year ended June 30, 2008, which collectively comprise the City of Grand Terrace's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the City of Grand Terrace's management. Our responsibility is to express opinions on these financial statements based on our audit. - We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those�standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining; on a test basis, evidence supporting the amounts and disclosures in the financial statements.; An audit also includes assessing the accounting principles used and significant estimates; made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, p the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activity, each major fund, and the aggregate remaining fund information of the City of Grand Terrace, as of June 30, 2008, and the respective changes in financial position and cash flows, where applicable, thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. i DRAFT -�- CI IR.IFrT TO �r_wAMr.S 4 1 In accordance with Government Auditing Standards, we have also issued our report dated June 15, 2009, on our consideration of the City's internal control over financial reporting and on our tests of its, compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of-our audit. The management's discussion and analysis and budgetary comparison information on pages 3 through 11 and 50 through 51, are not a required part of the basic financial statements but are supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Grand Terrace's basic financial statements. The combining nonmajor fund financial statements are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining nonmajor fund financial statements have been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. June 15, 2009 DRAFT -2- SUBJECT TO CHANr""E 5 i i i I i I i I This page left blank intentionally. 1 i I I i i I i i i I I i I _ DRAFT RI IA.I9rT Tn 'r+u A klnr E Management's Discussion and Analysis The following discussion and analysis of the financial performance of the.City of Grand Terrace provides an overview of the City's financial activities for the fiscal year ended June 30, 2008. The information presented herein should be considered in conjunction with the City's financial statements identified in the accompanying table of contents. Using the Accompanying Financial Statements Included in the accompanying report are fund financial statements. For governmental activities, the fund financial statements tell how these services were financed in the short term as well as what remains for future spending. Fund financial statements also report the City's operations in more detail than the government-wide statements by providing information about the City's most significant funds. Overview of the Financial Statements The annual report consists of four parts - management's discussion and analysis (this section), the basic financial statements, required supplementary information and an optional section that presents combining statements for nonmajor governmental funds. The basic financial statements include two kinds of statements that present different views of the City: ■ The first two statements are government-wide financial statements that provide both long-term and short-tern information about the City's overall financial status. ■ The remaining statements are fund financial statements that focus on individual parts of the.City government, reporting the City's operations in more detail than the government- wide statements. • The governmental funds statements tell how general government services like public safety were financed in the short term as well as what remains for future spending. • Proprietary funds statements offer short and long-term financial information about the activities the government operates like a business. • Fiduciary fund statements provide information about the fiduciary relationships - like the agency funds of the City- in which the City acts solely as agent or trustee for the benefit of others, to whom the resources in question belong. The financial statements also include notes that explain some of the information in the financial statements and provide more detailed data. The statements are followed by a section of required supplementary spreadsheets that provide additional financial and budgetary information. Reporting the City as a Whole The accompanying government-wide financial statements include two statements that present financial data for the City as a whole. The Statement of Net Assets and the Statement of Activities report information about the City as a whole and about its activities. These statements include all assets and liabilities using the accrual basis of accounting, which is similar to the accounting used by most private-sector companies. All of the current year's revenues and expenses are taken into account regardless of when cash is received or paid. DRAFT -3- A I A e .r•�. .o. .. . . . . . r. —.. 7 Reporting the City's Fiduciary Responsibilities The City is an agent for certain assets held for, and under the control of, other organizations and individuals. We exclude these activities from the City's other financial statements because the City cannot use these assets to finance its operations. The City is responsible for ensuring that the assets reported in these funds are used for their intended purposes. Government-wide Financial Statements As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. At June 30, 2008, net assets for the City of Grand Terrace were $37,200,859 compared to net assets of$31,648,606 at June 30, 2007. A summary of the government-wide Statement of Net Assets at June 30, 2008 follows.' Table 1 Net Assets Governmental Activities Business-type Activities Total 2008 2007 2008 2007 2008 2007 Current and other assets $24,143,781 $25,522,337 $3,186,200 $2,875,072 $27,329,981 $28,397,409 Capital assets,net 18,362,216 14.097,444 5,593,968 5,682,538 23,956,184 19,779,982 Total assets 42,505,997 39,619,781 8,780,168 8,557,610 51.286,165 48.177,391 Other liabilities 1,486,161 2,530,414 1,367,900 1,165,625 2,854,061 3,696,039 Long-term liabilities 11,231,245 12,832,746 - - 11,231,245 12,832,746 Total liabilities 12,717,406 15,363,160 1,367,900 1,165,625 14,085,306 16,528,785 Invested in capital Assets,net of debt 18,224,608 13,901,950 5.593.968 5,682,538 23,818,576 19,584,488 Restricted 22,282,768 22,536,667 - - 22,282,768 22,536,667 Unrestricted (10,718,785) (12,181,996) 1,818,300 1,709,447 (8,900,485) (10,472,549) Total net assets $29,788,591 $24,256,621 $ 7.412,268 $7,391,985 $37,200,859 $31,648,606 1 $23,818,576 (64.0 percent) of the net assets reflects the Citys investment in capital assets, less any related debt used to acquire those assets that is still outstanding. Since these assets are used to provide services to the citizens they are not available for future spending. An additional $22,282,768 represents resources that are subject to external restrictions on how they may be used. The resulting net deficit of $8,900,485 is due to outstanding debt of the Redevelopment Agency and the City that was not used for capital assets and is therefore an offset against unrestricted net assets. i O R '�� These two statements report the City's net assets and changes in them. The Citys net assets - the difference between assets and liabilities - are one way to measure the City's financial health, or financial position. Over time, increases and decreases in the City's net assets are one indicator of whether its financial health is improving or deteriorating. You will need to consider other nonfinancial factors, however, such as changes in the City's property tax or sales tax base and the condition of the Citys roads, to assess the overall health of the City. The Statement of Net Assets and the Statement of Activities ,are divided into two kinds of activities: ■ Governmental activities - Most of the City's basic services such as public safety, streets and roads, economic development and parks maintenance, are reported here. Sales taxes, property taxes, state subventions, and other revenues finance most of these activities. • Business-type activity- The City charges a fee to customers and budgets expenses so it covers all costs of services accounted for in this fund. The government-wide financial statements include the Community Redevelopment Agency of the City of Grand Terrace and the Grand Terrace Public Financing Authority(component units), along with the City of Grand Terrace(the primary government). Although legally separate, these component units are important because the City is financially accountable for them. Reporting the City's Most Significant Funds - The fund financial statements provide detailed information about the Citys most significant funds - not the City as a whole. Some funds are required to be established by State law or by bond covenants. However, City Council establishes many other funds to help it control and manage money for particular purposes or to show that it is meeting oversight responsibilities for using certain taxes, grants, or other money. The City's two kinds of funds - governmental and proprietary use different accounting approaches. • Governmental funds - Most of the City's basic services are reported in governmental funds, which focus on how money flows into and out of those funds and the balances left at year end that are available for spending. These funds are reported using the modified accrual accounting method, which measures cash and all other current financial assets that can readily be converted to cash. The governmental fund statements provide a detailed short-term view of the City's general government operations and the basic services it provides. Governmental fund information helps you determine whether there are more or fewer financial resources that can be spent in the near future to finance the City's programs. We describe the relationship or differences between governmental activities (reported in the Statement of Net Assets and the Statement of Activities) and governmental funds in reconciliation at the bottom of the fund financial statements. ■ Proprietary funds - When the City charges customers for the services it provides, these services are generally reported in proprietary funds. Proprietary funds are reported in the same way that all activities are reported in the Statement of Net Assets and the Statement of Activities. In fact, the City's enterprise fund is the same as the business-' type activities we report in the government-wide statements, but provide more detail and additional information, such as cash flows, for the proprietary fund. We do not use internal service funds (the other component of proprietary funds) to report activities that provide supplies and services for the City's other programs and activities. DRAFT 9 I A summary of the government-wide Statement of Activities for the year ended June 30, 2008 follows: Table 2 Changes in Net Assets Governmental Activvitles Business-type Activities Total 2008 2007 2008 2007 2008 2007 Revenues and transfers Program revenues: Charges for services $ 1,519,958 $ 1,813,104 $ 1.518,819 $ 1,482,210 Operating contributions $ 3,038,777 $ 3,095,314 and grants 549,827 722,155 - Capital contributions - 549,827 722,151- and grants General revenues: 2,297,807 747,484 82,150 2,297,807 829,634 Property tax 8,561,082 7,934,427 - - 8,561,082 7,934,427 Sales tax 947,704 988,023 - - 947,764 988,023 Motor vehicle in lieu 54,959 83,288 - - 59 Other taxes 1,073,369 641.097 - 288 - 1,0 5454,, 41 969 8 83,,288 097 Other revenues 1,430,493 3,327,966 128,162 127,226 1,558,655 3,455,192 Transfers 140,513 119,136 (140,513) (119,136) Total revenues and transfers 16,575,712 16,176,680 1,506.468 1,572.450 18,082,180 17,749,130 Expenses General government 2,213,150 1,668,008 - 2,213,150 1,668,006 Public safety 2,030,680 1,866,625 - - 2,030,680 1,866,625 Public works 1,886,086 1,478,223 - - 1,886,086 1,478,223 Economic development 2,795,328 3,814.995 - - 2,795,326 3,814,995 Culture and recreational 1,599,957 1,407,714 - 1,599,95i 1,407,714 Interest on long-tens - debt 518,541 552,852 - 518,541 552,852 Waste water treatment - - 1,486,185 1,399,590 1,486,185 1,399,590 Total expenses 11,043,742 10,788,415 114860185 1,399,590 12,529,927 12,188,005 Change in net assets 5,531.970 5,388,265 20,283 172,860 5,552,253 5,561,125 Beginning net assets 24,256,621 18,868.356 7.391.985 71219,125 31,648,606 26,087,481 Ending net assets $29,788,591 $24,256,621 $$7,4�68 $7,391,9885 $37,200,859 $31.648,606 The increase or decrease in net assets can provide an indication as to whether the overall financial position of the City improved or deteriorated during the year. From operations, total net assets for the City increased by $5,552,253 during the fiscal year. Taken separately, governmental activities net assets increased by $5,531,970 while business-type activities net assets increased by $20,283. Total expenses of $12,529,927 were offset by total revenues of $18,082,180. In the Statement of Activities, expenditures do not include the cost of assets capitalized during the year or payments made on principal of outstanding debt. Depreciation is shown for governmental funds on this table, but the expense is not recorded in each lindividual fund. On the revenue side, redevelopment loan proceeds are excluded since they have no effect on net assets. After the deduction of capitalized assets, the next largest component in changes to net assets is the actual increase or decrease in fund balances resulting from operations. For governmental funds there was a net decrease of$(200,579). Of this amount, $(784,203) is attributable to the Redevelopment Agency, a net increase of $572,126 to the nonmajor funds, with the difference being a net increase to the General Fund of$11,498. 1 .1 DRAFT -6- ett in it 1%'r TA ^fU A ►1nC 10 Governmental Activities The following table shows the cost of each of the City's major programs and their net cost after subtracting fees and other direct revenue generated by the activities. The net cost reflects the financial burden that was placed on the City taxpayers by each of the programs. Net Cost of Governmental Activities 2008 2007 Total Cost of Net Cost of Total Cost of Net Cost of Services Services Services Services General government $ 2,213,150 $ 2,167,068 $ 1,668,006 $ 1,615,862 Public safety 2,030,680 1,747,928 1,866,625 1,611,903 Public works 1,886,086 (272,207) 1,478,223 219,854 Economic development 2,795,328 2,447,305 3,814,995 3,397,633 Culture and recreation 1,599,957 67,515 1,407,714 307,568 Interest on long-term debt 518,541 518,541 552,852 552,852 Total $ 11,043,742 $ 6,676,150 $ 10,788,415 $ 7,705,672 This table shows the cost of all governmental activities this year was $11,043,742. General tax dollars paid for approximately 96.3 percent of this cost. Fees, grants and contributions funded the balance of the cost of governmental activities. Revenues by Source- Governmental Activities $16,575,700 Gain on sale Transfers 1% Other 1% 3% Other taxes 4% Property taxes 48% Capital grants and contributions 14% Charges for Operating services grants and 9% contributions Sales taxes Investment 3% g% earnings 4% u Af T -7- SUBJECT TO CHANGE 11 Expenses by Function - Governmental Activities -$11,043,700 Culture and Interest General recreation 5% government 14% 20% Economic Public safety 16°d. development 26% Public works 17% Business-Type Activity Total revenues of the City's business-type activities, which consist only of the Waste Water Treatment Fund, were $1,646,981. Revenues decreased by $44,605 or 2.6 percent in fiscal year 2007 - 2008. Of this amount, operating revenues increased by 2.5 percent capital grants and contributions decreased 100% and investment earnings remained about the same. Expenses increased by $86,595 or 6.2 percent from $1,390,590 in fiscal year 2000 - 2007 to $1,486,185 in fiscal year 2007- 2008. The cost of waste water treatment by the City of Colton amounted to 80.4 percent of total operating expenses. Expenses and Program Revenues- Business-type Activities 1,500,000 1,200,000 900,000 ■Operating Expenses 600,000 0 operating Revenues 300,000 0 Waste Water Treatment f I RA , T I 12 Major Funds As noted earlier, the City uses fund accounting to provide proper financial management of the City's resources and to demonstrate compliance with finance-related legal requirements. Major Governmental Funds: The General Fund is the main operating fund of the City. At the end of the current fiscal year, unreserved fund balance of the General Fund was $11,362 while total fund balance was $354,629. Under the GASB 34 presentation, advances from the Redevelopment Agency to the City are required to be shown as liabilities rather than a component of long-term debt, as done in previous years. The reasons for significant changes in the revenues and expenditures of the City's General Fund from the prior year are as follows: • General Fund revenues and transfers-in exceeded expenditures and transfers-out by $11,498. Total fund revenue increased 15.3 percent from prior year. The increase was primarily due to a solid waste franchise transfer fee. Total revenue and transfers-in totaled $6,652,936. • The property tax category increased 3.3 percent over the prior year to $1,497,163. • Licenses and permits decreased 2.1 percent to $691,500. • intergovernmental revenue increased 47.7 percent from the prior year to $1,700,976. Included in this category are sales tax revenue and vehicle license fees. The increase is primarily due to a one time payment from San Bernardino County for funds due from the l 1981 City—County Agreement. • Charges for services decreased 9.3 percent to $1,159,179. Planning fees declined 49.9 percent to $29,617 due to the depressed building market and child care center revenues were down 4.0 percent to $948,957. • In the use of money and property category, interest income declined by 13.2 percent to $173,065, as interest rates on investment opportunities decline. • General Fund operating expenditures increased 18.4 percent over the prior year, due to customary annual increases in health insurance premiums and PIERS retirement contribution rate, scheduled merit increases, salary survey adjustments, civic center repairs, normal inflationary increase in the cost of goods and services, and purchase of property from the redevelopment agency. Operating transfers-out decreased from $1,003,676 to $162,522. This included transfers for major street repair projects and support the COPS grant fund for police protection. The Sheriff's contract expenditures increased 7.8 percent..Total Sheriff expenditures equal 26 percent of the General Fund, compared to 29 percent last year. The General Fund had $177,969 of expenditures on capital outlay during the year. DRAFT q[]RJF:C:T To rwAmnr 13 The Community Redevelopment Low Income Housing fund has an unreserved fund balance of$3,990,580 and a total fund balance of$5,501,490. This represents a decrease of 31 percent from the prior year. Total revenues increased 3.8 percent to $1,985,187, with the twenty percent set-aside of tax increment increasing 8.8 percent to $1,417,922. Of they combined expenditures and transfers-out of $4,506,794, $3,407,436 related to the construction of the senior housing project. Sixty percent of the City code enforcement cost, or $100,742, is charged to the housing fund. The Community Redevelopment Capital Projects fund has a reserved fund balance of $2,925,187 and an unreserved deficit of $572,466 for a total fund balance of $2,352,721. The assets consist entirely of property held for resale. Operating revenue decreased to $336,804 from $2,209,338 the prior year. The prior year amount included $2,135,033 was gain,on sale of property for the new high school. Expenditures and transfers out were $509,670, compared to $1,413,614 the prior year. Expenditures include project costs and ongoing ' economic development and planning, as well as administrative costs. I The Community Redevelopment Debt Service fund has an undesignated fund balance of $7,029,755 and a total fund balance of $12,648,115. The reserved portion consists of $1,311,615 for funds with fiscal agent and $4,306,745 reserved for advances to other funds. Tax increment revenue increased 8.8 percent to $5,671,690, while interest income increased 22 percent to $293,560, due to the increase in the fund's cash balances, prior to year, end cash transfers. Pass-throughs to other agencies increased proportionately with tax increment growth to $2,181,328. Actual principal and interest payments amounted to $2,105,941. Total debt service fund expenditures including transfers out increased 12.5 percent to $5,037,846. Non major Funds The Non major funds are shown on pages 52 through 59 of this 'report and include gas tax, Measure I, the capital improvement funds, and most of the special revenue funds. i Capital Assets I As of June 30, 2008, the City had invested $23,956,184 in a broad range of capital assets, including buildings, parks and park improvements, computer and maintenance equipment, vehicles, sewer collection systems, streets, sidewalks and storm drains. We are exempt by provisions of GASB 34 from including the valuation of old city infrastructure. Capital Assets (net of depreciation) Governmental Activities Business-type Activities Toltal 2008 2007 2008 2007 2008 2007 Land $ 1,765,687 $ 1,456,687 $ - $ - $ 1,765,687 $ 1,456,687 Buildings 3,641,113 3,702,000 3.641,113 3,702,000 Improvements 2,399,771 2,551,296 181,205 189.633 2,580,976 2,740,929 Equipment 314,849 353,586 - - 314,849- - I 353,586Vehicles 178,894 129,295 Infrastructure 2,712,721 2,140,678 - 178,894 129,295 Sewer mains - 2,712,721 2,1 ,2,953,885 2,99 , 678 2,953,885 2,998,586 Sewer laterals - - 1475,911 1,496,921 1,475,911 , 1, 9 Sewer manholes - - 982 921 ,967 997,398 982,967 997,398 Construction in progress 7,349,181 3,763,902 - - 7,349,181 3,763,902 Total $ 18,362,216 $ 14,097,444 $ 5,593,968 $ 5482,538 $ 23,956,184 j $ 19,779,982 -10- DRA T 14