September 08, 2009 GMAMD.TERR C September 8,2009
22795 Barton Road
Grand Terrace
California 92313-5295
` Civic Center CITY OF GRAND TERRACE
(909)824-6621
Fax(909)793-7629
Fax(909)783-2600
Maryetta Ferr6 CRA/CITY COUNCIL
Mayor REGULAR MEETINGS
Lee Ann Garcia
Mayor Pro Tem 2ND AND 4TH Tuesday - 6:00.-p.'m.
Bea Corte§
Jim.Miller
Walt Stanckiewitz
' Council Members
Bernie Simon
Acting City Manager -
T 1
Council Chambers
Grand Terrace Civic Center
227.95 Barton Road
Grand,Terrace, CA 92313-5295 .
CITY OF GRAND TERRACE
COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS September 8,2009
GRAND TERRACE CIVIC CENTER 6:00 p.m.
22795 Barton Road
THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU
REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT
(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING.
IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO
SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED
UPON BY THE MAYOR AT THE APPROPRIATE TIME.
ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA
WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT
22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON
THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG
* Call to Order-
* Invocation-
* Pledge of Allegiance-
* Roll Call-
STAFF COUNCIL
AGENDA ITEMS RECOMMENDATION ACTION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 08-25-2009 Minutes Approve
2. Approval of an Amended Professional Services Consultant Approve
Agreement Between the City and Chambers Group,Inc.to
Complete Needed Technical Studies for the General Plan and
Redevelopment Plan Amendment Environmental Impact Report
3. Demolition Bid Award for 22720 Vista Grande Way(Beckco,Inc.) Award
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL
1. Items to Delete
2. SPECIAL PRESENTATIONS-None
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
noncontroversial. They will be acted upon by the Council at one time
without discussion. Any Council Member,Staff Member,or Citizen
may request removal of an item from the Consent Calendar for j
discussion.
A. Approve Check Register Dated 09-08-2009 Approve
B. Waive Full Reading of Ordinances on Agenda
C. Approval of 08-25-2009 Minutes Approve
COUNCIL AGENDA
09-08-2009 PAGE 2 OF 2
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
D. Approval of an Amended Professional Services Consultant Approve
Agreement Between the City and Chambers Group, Inc. to
Complete Needed Technical Studies for the General Plan and
Redevelopment Plan Amendment Environmental Impact Report
E. Notice of Completion, Orange Grove Parkway (EZ Sunnday Approve
Landscape)
4. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any
items not appearing on the regular agenda. Because of restrictions
contained in California Law,the City Council may not discuss or act
on any item not on the agenda,but may briefly respond to statements
made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public
comment or may request a matter be agendized for a future meeting.
5. REPORTS
A. Committee Reports
1. Emergency Operations Committee
a. Minutes of August 4,2009 Accept
B. Council Reports
6. PUBLIC HEARINGS-None
7. UNFINISHED BUSINESS
A. Redflex Financial Update Approve
8. NEW BUSINESS
A. Senior Center Community Gardens Approve
B. Uniform Reimbursement Request New COP Graduates Approve
C. FY 2009 EMPG(Emergency Management Performance Grant) Adopt/Appropriate
Application
9. CLOSED SESSION
A. Selection of City Manager
ADJOURN CITY COUNCIL
THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON
TUESDAY, SEPTEMBER 22,2009 AT 6:00 P.M.
AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING
TO THE CITY CLERK'S OFFICE NO LATER THAN 14
CALENDAR DAYS PRECEDING THE MEETING.
PENDING CRA APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING -AUGUST 25,2009
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in
the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,
on August 25, 2009 at 6:00 p.m.
PRESENT: Maryetta Ferr6, Chairman
Lee Ann Garcia,Vice-Chairman
Walt Stanckiewitz, Agency Member
Brenda Mesa, City Clerk
Bernie Simon, Finance Director/Acting City Manager
Joyce Powers, Community&Economic Development Director
Richard Shields, Building& Safety Director
Colin Burns, City Attorney's Office
Lt. Tony Allen, Sheriffs Department
John Salvate, San Bernardino County Fire Department
ABSENT: Bea Cortes, Agency Member
Jim Miller, Agency Member
John Harper, City Attorney
CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M.
APPROVAL OF 08-11-2009 MINUTES
CRA-2009-40 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER
STANCKIEWITZ, CARRIED 3-0-2-0 (AGENCY MEMBERS CORTES AND
MILLER WERE ABSENT), to approve the August 11, 2009 Community
Redevelopment Agency Minutes.
Chairman Ferr6 adjourned the Community Redevelopment Agency Meeting at 6:10 p.m.,until the
next CRA/City Council Meeting that is scheduled to be held on Tuesday,September 8,2009 at 6:00
p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
CRA AGENDA ITEM NO.
r
CALIFORNIA
AGENDA REPORT
MEETING DATE: September 8, 2009 Council Item ( X ) CRA Item ( X )
TITLE: Approval of an Amended Professional Services Consultant
`- Agreement between the City and Chambers Group, Inc. to
Complete Needed Technical Studies for the General Plan and
Redevelopment Plan Amendment Environmental Impact Report
PRESENTED BY: Joyce Powers, Community and Economic Development Director
RECOMMENDATION: CITY COUNCIL AND REDEVELOPMENT AGENCY
APPROVAL OF THE AMENDED PROFESSIONAL SERVICES
AGREEMENT AND REDEVELOPMENT AGENCY
APPROVAL OF A $16,110.00 BUDGET APPROPRIATION
FROM THE RDA UNDESIGNATED AVAILABLE FUND
BALANCE
e,
, I
BACKGROUND:
The Chambers Group, Inc. has been working with the City to complete the Environmental
Impact Report for the General Plan and the Redevelopment Plan Amendment. An updated
Professional Service Agreement was approved in December of 2008, which reflected an
augmented contract amount. Recently, Chambers Group assigned a new project manager to this
project. The new project manager has undertaken a comprehensive review of the project has
recommended that a technical Noise Study and update of the Air Quality Study/Climate Change
Analysis be prepared. In light of this recommendation, Chambers Group has provided Change
Order No. 3 in the amount of$16,100.00 (refer to Attachment A).
DISCUSSION:
The initial scope of work called for staff to rely on the previous technical noise study prepared
for the Noise Element that that was adopted in 2003. However, the technical analysis, including
the noise level measurements, was conducted 10 years ago in 1999, and would be considered
stale under CEQA.
Additionally, the initial scope of work for the Air Quality Study/Climate Change Analysis
detailed a project level analysis rather than a General Plan level analysis. In addition to needing
CRA AGENDA ITEM NO.
' 1
the analysis to be conducted at a General Plan level, Chambers Group will review and update,
where warranted, the Air Quality and Climate Change Analysis to reflect current standards,
which were recently updated over the last year.
In order to ensure that the potential noise and air quality impacts are adequately reviewed in the
EIR, it is essential that the technical studies are current. Therefore, staff recommends that the
amended Professional Services Agreement (Attachment 2) be approved authorizing the
preparation of the Noise Study and update of the Air Quality Study/Climate Change Analysis.
The Scope of Work for these studies is included in the amended Professional Services
Agreement.
The preparation of these studies will allow Chambers Group to complete the Draft EIR. It is
anticipated that an administrative Draft EIR will be provided to the City in October with the
public review of the Draft EIR to begin thereafter. The schedule for the completion is included
as Attachment 3.
FISCAL IMPACT:
Funds are not currently budgeted to for this item, and staff requests Redevelopment Fund
appropriation of$16,110.00, to complete the Project.
Respectfully submitted,
TT
Joyce.Powers
Director of Community and Economic Development
I Z
Manager Approval:
Bernie Simon
Acting City Manager
ATTACHMENTS:
1. Change Order No. 3
2. Amendment to Professional Consultant Services Agreement
3. Project Completion Schedule
Im 1 1 LL1.111Nr1 t", I'T"! I 1
Chambers Group RECEIVED
Solving Environnren/al Challenges
17671 Cowan Avenue, Suite 100
Irvine, California 92614 AUG 2 4 2009
949 • 261-5414 tel
949 • 261-8950 fax Community&Economic
Development Department
August 20, 2009
(8490)
Joyce Powers
Community and Economic
Development Director
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313-5295
Subject: Change Order No. 3 to March 8, 2007 Professional Services
Agreement Between the Chambers Group and the City of Grand
Terrace for Preparation of the Grand Terrace General Plan
Update/Redevelopment Plan Amendment Environmental Impact
Report
Dear Ms. Powers:
Pursuant to information discussed with you pertaining to scope, cost and schedule to
complete the General Plan Update/Redevelopment Plan Update Environmental Impact
Report,'Chambers Group would like to submit the following Change Order No. 3.
SCOPE OF SERVICES
The work tasks required to complete the General Plan Update/Redevelopment Plan
Amendment Environmental Impact Report are identical to those provided in the Scope of
Services attachment to the March 8, 2007 PSA, the August 20, 2007 Change Order No.
1 and the August 14, 2008 Change Order No. 2. As such, they are not repeated here.
However, they are incorporated by reference in their entirety. In overview, the major
elements of the Scope of Services in the original agreement, Change Order No. 1,
Change Order (No. 2) and this Change Order (No. 3) are: Task 1.0 Prepare Initial Study;
Task 2.0 — Prepare Technical Background Studies (Air Quality Impact Assessment,
Global Climate Change Analysis and Noise Impact Assessment); Task 3.0 — Prepare
Screen Check Draft EIR; Task 4.0 — Prepare Draft EIR; Task 5.0 — Prepare Final EIR;
Task 6.0 — Prepare CEQA-Related Tasks; and, Task 8.0 — Meeting and Hearing
Attendance. This Change Order is for updates to the Air Quality Study, Global Climate
Change Analysis, a Noise Analysis, Comprehensive Plan Goals and Policies,
incorporation of all of the said new information as well.as comments per the City, Draft
and Final EIR, Meetings and CEQA processing. A more detailed scope of work for Noise
and Global Climate Change are attached (Attachments A & B).
IRVINE • REDLANDS • SAN DIEGO • BAKERSFIELD • RENO
www chambersgroupinc com
Certified Disabled Veteran Business Enterprise (DVBE)
3
Joyce Powers
July 29, 2009
Page 2
Per our recent meetings and conversations I have included budget for the update of the
existing Air Quality Study and Climate Change Analysis and preparation of a Noise
Study for the General Plan Update.
REVISED FEE ESTIMATE
The following Total Estimated Not-To-Exceed Fee to successfully complete the above
Scope of Services (Change Order No. 3) is $16,100. This amount includes all monies ,
invoiced to date; amounts expended but not yet invoiced, and anticipated amounts
necessary to complete the Scope of Services. By Major Task, this fee breaks down as
follows:
PROPOSED
CONTRACTTASK SE
�.-•
(WHOLECHANGE
ER 3
Task 10-Global Climate Change 6,100
&Air Quality Study Update
Task 11 - Noise Study10,000
TOTAL00
As the Scope of Services above incorporated by reference hereinto all work tasks
comprising the scope of services articulated in the original March 8, 2007 PSA, the
August 20, 2007 Change Order No. 1 and the August 14, 2008 Change Order No. 2, this
section of Change Order No. 3 hereby incorporates by reference hereinto all remaining
portions of the subject PSA and Change Order Nos. 1 and 2, including all caveats,
conditions, assumptions, exclusions and exceptions. All terms in force with the existing
PSA are unaffected by this Change Order and remain in full force and effect.
Should Change Order No. 3 be found acceptable to the City, please sign and date in the
place provided below and return to us an executed copy for our files. Chambers Group
appreciates its continued relationship with you and the City of Grand Terrace. Should
you have any questions or comments regarding any aspect of this submittal, please do
not hesitate to call me or Jim Smithwick.
Sincerely,
CHAMBERS GROUP, INC. CHAMBERS GROUP, INC.
Roma Stromberg Jim Smithwick
Principal Environmental Planner Director of Environmental Planning
IN WITNESS WHEREOF, the Parties have caused this Change Order (No. 3) to the
March 8, 2007 Professional Services Agreement (PSA) between Chambers Group, Inc.
4
FIRST AMENDMENT TO
PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Chambers Group, Inc.
THIS FIRST AMENDMENT TO THE AGREEMENT is made and entered into this.
day of September, 2009, by and between the City of Grand Terrace, a public entity,
hereinafter referred to as "City," and Chambers Group, Inc., hereinafter referred to as
"Consultant."
WITNESSETH:
WHEREAS, on March 7, 2007, as amended on August 20, 2007 and December 9,
2008, City and Consultant entered into an agreement ("Agreement") whereby Consultant agreed
to prepare 'the General Plan Update and Redevelopment Amendment Environmental Impact
Report("Project") for a not to exceed price of$171,899.00; and
WHEREAS, Consultant and City desire to increase the total compensation by an
additional $16,100.00 in order to perform a technical noise study and an update to the air quality
study/climate change analysis necessary for the Project; and
WHEREAS, the total amount of the contract is not to exceed$193,999.00.
NOW,THEREFORE, City and Consultant agree as follows:
1. Compensation. Compensation/Payment total fee is hereby amended and
shall be $193,999.00.
2. Scope-of Work. The Agreement is amended to add an augmented Scope of
Work for the preparation of a Noise Study and updated Air Quality Study/Climate Change
Analysis, as detailed in Attachment A and Attachment B, attached hereto.
3. Authority. The individuals executing this Agreement and the instruments
referenced herein on behalf of Chambers Group, Inc. each represent and warrant that they have
the legal power, right and actual authority to bind Chambers Group_, Inc. to the terms and
conditions hereof and thereof.
4. Terms and Conditions. All other terms and conditions of the Agreement
between the parties hereto dated March 7, 2007, August 20, 2007 and December 9; 2008, not
amended hereby shall remain in full force and effect.
IN WITNESS WHEREOF City and Consultant have caused this Agreement to be duly
executed on the day and year first above written.
Page 1 of 2
5
CONSULTANT CITY OF GRAND TERRACE, a public entity
Chambers Group, c.
By ' By
JaASmithwick Bernie Simon
General Manager Acting City Manager ,-
APPROVED AS TO FORM ATTEST:
By
City Attorney City Clerk
6
Joyce Powers
July 29, 2009
Page 4
L
ATTACHMENT A
Noise Study Scope of Work
Joyce Powers
July 29, 2009
Page 5
SCOPE OF WORK TO UPDATE THE NOISE ELEMENT
TECHNICAL MEMORANDUM
forthe
GRAND TERRACE GENERAL PLAN UPDATE
AND REDEVELOPMENT PLAN AMENDMENT
Chambers Group proposes to prepare a Technical Noise Report to update the existing
Noise Element Technical Memorandum prepared for the 2004 General Plan Update.
More specifically, Chambers Group will update the existing noise environment,
applicable federal, State and local regulations and guidelines; identify any new-noise
impacts associated with buildout of the updated General Plan and Zoning Code; and
present strategies to reduce those impacts. The following,tasks will be completed as part
of the noise impact analysis and report.
Task 1. Existing Setting
Noise Measurements. Chambers Group will take up to twelve representative baseline
noise measurements throughout the City in order to update the existing, noise
environment. These representative samples may include vehicular noise, rail noise and
stationary noise. Noise sources will be observed and documented and traffic mix will be
noted. Noise measurement locations will be presented on a map, to be included in the
Noise Report.
Existina Traffic Noise Contours. Chambers Group will model existing noise contours for !�\'
acoustically significant General Plan arterials utilizing the Federal Highways -
Administration (FHWA) Roadway Noise Model (FHWA-RD-77-108) or-Sound32/2000.
Existing Rail Noise Contours. Information presented in the existing Noise Element
Technical Memorandum will be verified. Available traffic data from the Burlington
Northern Sante Fe Railway and Southern Pacific will be collected and used to identify
existing rail noise contours. If existing rail noise contours are available and acceptable to
the City, modeling of existing rail noise will not be completed. Otherwise, Chambers
Group will model existing rail noise contours utilizing Federal Transit Administration
(FTA) noise and vibration impact assessment procedures and the FTA endorsed freight
rail analysis spreadsheet tool developed for the Chicago Rail Efficiency and
Transportation Efficiency (CREATE) program.
Otherwise, Chambers Group will model existing and future rail noise contours utilizing
Federal Transit Administration (FTA) noise and vibration impact assessment procedures
and the FTA endorsed freight rail analysis spreadsheet tool developed for the Chicago
Rail Efficiency and Transportation Efficiency (CREATE) program.
Major Stationary Noise Impacts. Chambers will identify major stationary noise sources,
associated with the General Plan update and Redevelopment Plan Amendment. This
data will be included in the Noise Study. Major sources will be measured as part of noise
measurement task (above).
f
I
Joyce Powers
July 29, 2009
Page 6
Task 2. Impact Analysis
Future Traffic Noise Contours. Chambers Group will review planned buildout volumes
and any recent or proposed roadway re-alignments (since the last GP update) for all City
arterials. If any acoustically significant changes have occurred since the last GP Update
or are proposed for the future Chambers will model future noise contours for these road
segments utilizing the Federal Highways Administration (FHWA) Roadway Noise Model
- (FHWA-RD-77-108) or Sound32/2000. For purposes of this proposal, Chambers will
future noise contours for up five General Plan arterials.
Future Rail Noise Contours. If future rail noise contours are available and acceptable to
the City, modeling of existing rail noise will not be completed. Otherwise, Chambers
Group will model future rail noise contours utilizing Federal Transit Administration (FTA)
noise and vibration impact assessment procedures and the FTA endorsed freight rail
analysis spreadsheet tool developed for the Chicago Rail Efficiency and Transportation
Efficiency (CREATE) program.
Stationary Noise Impacts.
Stationary noise source impacts to land uses associated with the proposed General Plan
Update and Redevelopment Plan Amendment will be analyzed. It is noted that most
stationary noise sources throughout the City are industrial in nature and are expected to
be located in areas zoned for industrial land uses. This analysis' however, will focus on
stationary noise sources that are adjacent to and/or near to sensitive land uses
associated with the proposed General Plan and Zoning Code update.
Construction Noise Impacts. Potential construction related noise impacts associated with
proposed General Plan and Zoning Update and Redevelopment Plan will be identified.
The analysis will address short-term noise impacts associated with demolition, site
preparation, grading and construction related to land uses associated with the proposed
General Plan and Zoning Code update.
Analvsis of Groundboume Vibration Impacts.
Vibration impacts related to construction activities, stationary sources and mobile
sources, as they relate to General Plan and Zoning Code update land uses will be
qualitatively addressed.
Task 3. Noise Reduction Strategies
Strategies for the reduction of City-wide noise impacts will be developed and presented
in the, Noise Report. These strategies are expected to include noise
attenuation/reduction methods as well as noise impact avoidance suggestions, utilizing
design techniques.
Task 4. Noise Impact Report
Chambers Group will prepare a Noise Analysis that will: describe baseline conditions,
outline current noise regulations and guidelines for mobile and stationary sources;
9
Joyce Powers
July 29, 2009
Page 7
identify potential impacts associated with implementation of the General Plan Update
and Redevelopment Plan Amendment, and recommend strategies to reduce anticipated
noise impacts. Chambers Group will respond to one set of comments from the City and
will provide three hard copies and one electronic copy of the final study to the City:
1C
Joyce Powers
July 29, 2009
Page 8
L
ATTACHMENT B
Air Quality and Global Climate Change Analysis
Scope of Work
'�J
Joyce Powers
July 29, 2009
Page 9
SCOPE OF WORK TO UPDATE THE AIR QUALITY STUDY
AND CLIMATE CHANGE ANALYSIS
For the
GRAND TERRACE GENERAL PLAN UPDATE
AND REDEVELOPMENT PLAN AMENDMENT
Chambers Group would like to update the existing General Plan Update Air Quality
Study and Global Climate Change Analysis to reflect current standards.
Task 1. Air Quality Analysis
Consultant will update the existing air quality data from air quality monitoring stations
within the study area utilizing California Air Resources Board (CARE) data sources to
the most current years available. Data will be obtained for air pollutants, including ozone,
carbon monoxide (CO), nitrogen dioxide, PM10, and PM2.5.
Consultant will verify that the regional construction emissions analysis is consistent with
the current project description and update as appropriate through utilizing the
URBEMIS2007
Model.
Consultant will verify that the local construction emissions analysis is consistent with the
current project description and update as appropriate through utilizing the methodology ;
described in Localized Significance Threshold Methodology, prepared by SCAQMD,
June 2003.
Consultant will prepare a micro scale CO screening analysis of the study area
intersections based on the conditions in the Traffic Study prepared for the proposed
project and verify if it is in accordance with the SCAQMD requirements as described in
the CEQA Air Quality Handbook.
Consultant will verify that the site operations mobile and stationary emissions analysis is
consistent with the current project description and update as appropriate through utilizing
the URBEMIS2007 Model.
Task 2. Global Warming Analysis
Consultant will review the prior Global Climate Change Analysis and identify the portions
of the report that will need to be revised or completed. {
Consultant will update the regulatory section to be consistent with the most current
regulations.
Consultant will update the thresholds of significance for greenhouse gases.
Consultant will update the project compliance with existing regulations section.
1a
Joyce Powers
July 29, 2009
Page 10
Consultant will evaluate the global warming potential associated with the construction
activities for the proposed project utilizing the URBEMIS2007 Model.
Consultant will evaluate the greenhouse gases generated through the on-going
operations of the proposed project and determine the proposed project's potential to
create global climate change.
Task 3. Air Quality/Global Climate Change Report
Consultant will prepare an Air Quality Impact Analysis and Global Climate Change
Analysis describe baseline conditions, outline current air quality regulations and
guidelines, identify potential impacts associated with implementation of the General Plan
Update,and Redevelopment Plan Amendment, and recommend strategies to reduce air
quality impacts. Consultant will respond to one set of comments from the City and will
provide three hard copies and one electronic copy of the final study to the City.
1�
a I 1 ALIMVl]J.1 1
Grand Terrace General Plan Update & Redevelopment Plan Amendment EIR
Schedule
• First Screen Check Submitted —June 26, 2009
■ City Review of First Screen Check Document: Comments received July 15th, 2009
■ City approval of Change Order No. 3 for Global Climate Change and Noise Studies
September 8, 2009
■ Completion of Global Climate Change and Noise Studies: 14 working days from
approval (September 25, 2009)
■ Draft EIR incorporating City SEIR comments and new Global Climate Change and
Noise Studies delivered to City: 15 working days (estimated date of October 16,
2009)
■ City Review of Draft EIR: 10 working days after submittal of document to City
(estimated date October 30, 2009)
■ Final Draft EIR Preparation: 5 working days after receiving City comments (estimated
date of November 6, 2009)
■ Receipt of City approval of Final Draft EIR: 5 working days after receiving City
comments (estimated date of November 13, 2009)
■ Printing, and Circulation of DEIR: 4 working days (estimated date of November 19,
2009)
■ Public Review of Draft EIR: 45 calendar days (estimated date of November 23, 2009
to January 6, 2010)
■ Response to Comments: 10 working days from close of Public Review period
(estimated date of January 20, 2010)
■ Planning Commission February 4, 2010
■ City Council February 9 or February 23, 2010
1�
71,11 -1
fir.�+, 4,
iALI'FORNIA AGENDA REPORT
MEETING DATE: September 8, 2009 Council Item( ) CRA Item ( X )
TITLE: Demolition Bid Award for 22720 Vista Grande Way
PRESENTED BY: Community and Economic Development Department
RECOMMENDATION: Award Bid No. GTB 09-06
BACKGROUND:
The Redevelopment Agency recently purchased property at 22720 Vista Grande Way to
eliminate a public nuisance and provide for a future public facility. When the acquisition was
approved by the Agency, on June 25, 2009, an Agency account was established to fund both the
acquisition and land clearing. Since the escrow closing on June 25, 2009, staff has completed
the lead and asbestos survey of the structures .and obtained public bids for the demolition and
land clearing.
DISCUSSION:
The Notice Inviting Bids and the Asbestos Report were posted on July 30, 2009. The bid
opening occurred on August 27, 2009, at 2:00 pm, and the results were as follows:
BIDDER BID-AMOUNT
J& G Industries $70,475
Grand Pacific Contractors $41,500
Beckco, Inc. $16,483
The low bid of$16,483 was submitted by Beckco, Inc., located in Chino, California. Staff has
checked their references, ensured that they understood the scope of work, and confirmed the
appropriate licenses are in place: Insurance requirements have been met and the 10% bond has
been submitted,which is held by Western Surety Company.
FISCAL IMPACT:
Sufficient funds for the demolition were appropriated from the RDA undesignated available
funds at the time the acquisition was approved by the Agency Board.
CRA AGENDA ITEM NO. '�
Respectfully submitted,
L L
PnJV'L4---
Joyde' Po ers
Community and Economic Development Director
Manager Approval: &'."0
Bernie Simon
Acting City Manager
ATTACHMENTS:
Bid Bond
Western Surety
BID BOND Bond No. 70783206
KNOW ALL MEN BY THESE PRESENTS,that we Beckco, Inc.
as Principal,and Western Surety Company
a corporation duly organized under the laws of the State of South Dakota
as Surety,are held and firmly bound unto City of Grand Terrace
Community Redevelopment Agency
as Obligee,in the sum of TEN PERCENT' OF THE AMOUNT OF THE BID (10Z)
for payment of which sum well and truly to be made,Principal and Surety,bind ourselves, our
heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these
presents.
WHEREAS,the Principal has submitted a bid for Bldg. Demolition & Lot Clearing at
22720 Vista Grande Way, Grand Terrace (Bid No. 09-06)
NOW,THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall
enter into a Contract with the Obligee in accordance with the terms of such bid,and give such bond
or bonds as may be specified in the bidding,or Contract Documents with good and sufficient surety
for the faithful performance of such Contract and for the prompt payment of labor and material
furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such
Contract and give such bond or bonds,if the Principal shall pay to the Obligee the difference not
to exceed the penaly hereof between the amount specified in said bid and such larger amount for
which the Obligee may in good faith contract with another party to perform the work covered by
said bid,then this obligation shall be null and void,otherwise to remain in full force and effect.
Signed and sealed this 26th day of August 2009
Beckco, Inc. Western Surety Company
PBIACIPAL summ>
By; By:
A,//s I =§vr-k --F t Les M. Mantle—Attorney in Fact
3
V VeSLef f 1 JUf eLy k. ,U[ I ]Pdf ly
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT
Know All Men By These•Presents,That WESTERN SURETY COMPANY,a South Dakota corporation,is a duly organized and,existing corporation
having its principal office in the City of Sioux Falls,and State of South Dakota,and that it does by virtue of the signature and seal herein affixed hereby
make,constitute and appoint
Les M Mantle, Individually
of Fullerton,CA,its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign,seal and execute for and,on its behalf bonds,
undertakings and other obligatory instruments of similar nature
- In Unlimited Amounts -
and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said
Attorney,pursuant to the authority hereby given,are hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant to and by authority of the By-Law printed on the reverse hereof,duly adopted,as indicated,by
the shareholders of the corporation.
In Witness Whereof,WESTERN SURETY COMPANY has caused these presents to be signed by its Senior Vice President and its corporate seal to
be hereto affixed on this 25th day of September,2007.
er}p WESTERN SURETY COMPANY , —,,
�W� op
Paul .BruElat,Senior Vice President
State of South Dakota ss
County of Minnehaha
I
On this 25th day of September,2007,before me personally came Paul T.Brullat,to me known,who,being by me duly sworn,did depose and say: that
he resides in the City of Sioux Falls, State of South Dakota;that he is the Senior Vice President of WESTERN SURETY COMPANY described in and
( which executed the above instrument;that he knows the seal of said corporation;that the seal affixed to the said instrument is such corporate seal;that it was
so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority,and
acknowledges same to be the act and deed of said corporation.
My commission expires i
r D. KRELL +
November 30,2012 ±NOTARY PUBLI (
i EAL SOUTH D"alA S i
4tirrtirtitititititititirtirtitititititir+ 74�
D:,Krell,Norary Public
CERTIFICATE
1,L.Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in
force,and further certify that the By-Law of the corporation printed on the reverse hereof is still in force. In testimony whereof I have hereunto subscribed
my name and affixed the seal of the said corporation this_ 26th day of August 2009
» a `l WESTERN SURETY COMPANY
.W Sao s
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
cr.Grrsrar.�c,�•,•�sGc:••�,,,�r�¢c�,�c�.,�.,�.�caRc.�.�=rt,c.�r.�ccr.,aN,nrri-r .�
State of California
County of Orange
On � before me, Mary Martignoni — Notary Public
Daft Hen Inset Name and Tlde of the officer
personally appeared Les K. Bantle
Name(a)of Sigrtege)
who proved to me on the basis of satisfactory evidence to
be the person(s) whose name(s) is/are subscribed to the
within instrument and acknowledged to me that
, R he/she/they executed the same in his/her/their authorized
MARY MARTIGNONI capacity(ies), and that by his/her/their signature(s) on the
COMM.# 1761251 instrument the person(s), or the entity upon behalf of
c NOTARY PUBLIC-CALIFORNIA z
ORANGE COUNTY which the person(s)acted, executed the instrument.
My Comm.Expires Sept.9,2011 1 certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Place Notary Seal Abwa Signatur gig is Notary Pudic
OPTIONAL
Though the information below is not required by law,it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s)Other Than Named Above:
Capacity(les)Claimed by Signer(s)
Signer's Name: Les M. Mantle Signer's Name:
❑ Individual ❑Individual
❑ Corporate Officer—Title(s). ❑Corporate Officer—Title(s):
❑ Partner—❑Limited ❑General ❑Partner—❑Limited ❑General _
X Attorney'in Fact rof
-•• ❑Attorney in Fact❑ Trustee b here Top of thumb here
❑Trustee
Guardian or Conservator ❑Guardian or Conservator
❑ Other ❑Other:
Signer Is Representing: _ Signer Is Representing:
Western Surety Company
02007 National Notary Association•935o De Soto Ave.,P.O.Elms 2402•Chatsworth.CA 91313.2402•www.NationaMdaryorg Item•5907 Reorder:Cal Tdl-Free 1-800-876-5e27
vchlist Voucher List Page: 1
09/02/2009 2:43:54PM CITY OF GRAND TERRACE
Bank code. bofa
Voucher Date Vendor Invoice Description/Account Amount
64098 8/20/2009 011070 MESA GARAGE DOORS DUARTE Neighborhood Imp. Grant-Duarte
32-600-305-000-000 599.00
Total: 599.00
64099 8/20/2009 010941 MRS. REDD'S PIES 08212009 Fruit Pies-Movie in the Park Event
23-200-12-00 80.00
Total: 80.00
64100 8/20/2009 010884 MORRISON MOBILE COFFEE HOUSE 08212009 Coffee/Refreshments-Movie in the Park
23-200-12-00 100.00
Total: 100.00
64101 8/20/2009 010164 GREAT-WEST PPE 08/07/2009 Employee Deferred Comp PPE 8/7/09
10-022-63-00 2000
Total: 20.00
64102 8/24/2009 007400 U S. BANK TRUST N.A. 786694000 SEMI-ANNUAL DEBT SERVICE PAYMENT
33-300-208-001-000 1,610,000 00
33-300-208-000-000 121,116.58
Total: 1,731,116.58
64103 8/25/2009 010290 KAISER PERMANENTE 00-0005559630 HEALTH INS.-L.GARCIA
10-110-142-000-000 364.49
10-110-120-000-000 240.51
Total: 606.00
64104 8/25/2009 011031 CINTAS CORPORATION#150 150678337 C CARE SUPPLIES
10-440-228-000-000 173.79
150687842 C CARE SUPPLIES
10-440-228-000-000 17379
150697325 C.CARE SUPPLIES
10-440-228_-000-000 173.79
Total: 521.37
64105 8/25/2009 001685 CALIFORNIA JOINT POWERS 981234 FY 09/10 All Risk Prop. Insurance
10-190-260-000-000 6,505.00
Page: 1
COUNCIL AGENDA ITEM NO
vchlist Voucher List Page: 2
09/02/2009 2:43:54PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
64105 8/25/2009 001685 CALIFORNIA JOINT POWERS (Continued) Total: 6,505.00
64106 8/31/2009 001206 ARROWHEAD CREDIT UNION 08102009 July-August Visa Charges
10-180-218-000-000-Small Tools 138.98
10-180-272-000-000-City Maint Veh. Fuel/Repair 169.50
10-440-210-000-000-Child Care Office Supplies 728.63
10-440-219-000-000-Child Care Ofc Furn/Equip. 232.38
23-200-14-00 -Child Care Trust Fund 379.54
23-302-58-00 -Retirement recognition 162.83
Total: 1,811.86
64107 8/31/2009 003210 DEPT 32-2500233683 103017/0123439 Neighborhood Imp.Grant-Magana
32-600-305-000-000 912.78
103917/023437 Neighborhood Imp.Grant-Arias
32-600-305-000-000 953.79
FCH-003383749 Misc Finance Charges
10-190-251-000-000 2000
Total: 1,886.57
64108 9/1/2009 010764 SAFEGUARD DENTAL&VISION 2653481 AUGUST DENTALNISION INSURANCE
10-022-61-00 398.39
Total: 398.39
64109 9/1/2009 010996 CA PUB EMPLOYEES'RET SYSTEM H2O09091493000 SEPTEMBER EMPLOYEE HEALTH INS
Page: 2
1
vchlist Voucher List Page: 3
09/02/2009 2:43:54PM CITY OF GRAND TERRACE
Bank code bofa
Voucher - Date Vendor Invoice Description/Account Amount
64109 9/1/2009 010996 CA PUB EMPLOYEES' RET SYSTEM (Continued)
10-180-142-000-000 1,495.39
10-190-265-000-000 76.51
10-370-142-000-000 728.97
10-380-142-000-000 364.49
10-440-142-000-000 1,923.45
10-450-142-000-000 546.74
21-572-142-000-000 437.40
32-200-142-000-000 528.50
32-370-142-000-000 291 60
34-400-142-000-000 510.30
10-022-55-00 8,215.63
10-120-142-000-000 692.53
10-125-142-000-000 546.74
10-140-142-000-000 820.11
10-172-142-000-000 182.24
10-175-142-000-000 145.79
Total: 17,506.39
64110 9/2/2009 011076 CONTINENTAL PROPERTY 070901 Comml. Impr. Program-Shamolian
32-600-304-000-000 8,000.00
Total: 8,000.00
64111 9/2/2009 002795 GARCIA, LEE ANN AUGUST AUTO A August Auto Allowance
10-110-273-000-000 200.00
AUGUST STIPEN August Council Stipend
32-200-120-000-000 150.00
10-110-120-000-000 9.49
Total: 359.49
64112 9/8/2009 001024 ACCENT PRINT& DESIGN 254005 Movie in the Park Postcard Mailings
23-200-12-00 601.39
Total: 601.39
64113 9/8/2009 001040 ADDINGTON, MATTHEW AUGUST August Commission Stipend
10-801-120-000-000 5000
Total: 50.00
Page. 3
vchlist Voucher List Page: 4
09/02/2009 2:43:54PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
64114 9/8/2009 010459 ANIMAL EMERGENCY CLINIC 346208-346858 Stray Animal ER Services
10-190-256-000-000 110.00
Total: 110.00
64115 9/8/2009 010678 ARCHIVE MANAGEMENT SERVICE 0083489 TAPE STORAGE
10-180-250-000-000 55.25
10-140-250-000-000 55.25
Total: 110.50
64116 9/8/2009 001213 AT&T 90982470137936-Aug Childcare dsl Service
10-440-235-000-000 76.39
Total: 76.39
64117 9/8/2009 011072 ATHENA GTX 10145-GT Janitorial Supplies
10-180-246-000-000 102.38
Total: 102.38
64118 9/8/2009 010293 AVAYA, INC. 2729105572 PHONE&VOICEMAIL MAINTENANCE
10-190-246-000-000 183.46
Total: 183.46
.64119 9/8/2009 010063 BALLOON TEAM PROMOTIONS 062609 Movie in the park Decor
23-200-12-00 530.16
Total: 630.16
64120 9/8/2009 001383 BARR DOOR INC. 12827 City Hall Door Maint/Repair
10-180-245-000-000 417.63
Total: 417.63
64121 9/8/2009 010160 CA. DEPT OF MOTOR VEHICLES 5XFT908-2009 Chevy Tahoe Registration
34-800-272-000-000 375.00
Total: 375.00
64122 9/8/2009 001713 CA. DEPT.OF TRANSPORTATION 185638 July I-215 On/Offramp Signal Maint.
16-510-238-000-000 30.68
- - - - - - - - - -
- - Total: 30.68
64123 9/8/2009 001705 CA.STATE DEPT:OF JUSTICE 747944 LIVE SCAN&BACKGROUND CHECKS
Page: 4
vchlist Voucher List Page: 5
09/02/2009 2:43:54PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date - Vendor Invoice Description/Account Amount _
64123 9/8/2009 001705 CA. STATE DEPT.OF JUSTICE (Continued)
10-190-226-000-000 96.00
Total. 96.00
64124 9/8/2009 010218 CHEVRON&TEXACO CARD SERVICES 20576066 August Maint Veh Fuel Charges
10-440-272-000-000 87.08
34-800-272-000-000 60.45
10-180-272-000-000 38143
Total: 528.96
64125 9/8/2009 001840 CITY OF COLTON 000937 ANIMAL CONTROL SERVICES
10-190-256-000-000 3,629.00
Total: 3,629.00
64126 9/8/2009 001867 COMMERCIAL LANDSCAPE SUPPLY 163205- LANDSCAPE SUPPLIES
10-450-245-000-000 38.33
Total: 38.33
64127 9/8/2009 010086 COMSTOCK,TOM AUGUST August Commission Stipend
10-801-120-000-000 5000
Total: 50.00
64128 9/8/2009 001907 COSTCO#478 2349 C.CARE SUPPLIES -
10-440-228-000-000 140.49
10-440-220-000-000 46.83
2354 C.CARE SUPPLIES
10-440-228-000-000 113.34
10-440-220-000-000 37.78
Total: 338.44
64129 9/8/2009 001930 DAILY JOURNAL CORPORATION B1662468 LEGAL ADVERTISING
10-125-230-000-000 118.80
Total: 118.80
64130 9/8/2009 001942 DATA TICKET INC. 28458 PARKING CITE PROCESSING SERVICES
10-140-255-000-000 110.00
Total: 110.00
Page: 5
vchlist Voucher List Page: 6
09/02/2009 2:43:54PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
64131 9/8/2009 003210 DEPT 32-2500233683 12056313025037 MAINTENANCE SUPPLIES
10-180-245-000-000 27.23
127595/6010931 MAINTENANCE SUPPLIES
10-180-245-000-000 23.97
Total: 51.20
64132 9/8/2009 002165 DRUG ALTERNATIVE PROGRAM 7637 WEED CONTROL
10-450-245-000-000 1,000.00
Total: 1,000.00
64133 9/8/2009 002280 EVER READY EMBROIDERY 2347 Maint Crew Uniforms/Supplies
10-180-218-000-000 104.40
2360 CERT Embroidery,Hats
10-808-221-000-000 422.08
Total: 526.48
64134 9/8/2009 010789 EXCHANGE 27782R Instructional Book purchase
10-440-228-000-000 17.56
Total: 17.56
64135 9/8/2009 011061 EZ SUNNYDAY LANDSCAPE 8577 ORANGE GROVE PKWY CONSTRUCTION
13-445-710-000-000 - 33,984.00
Total: 33,984.00
64136 9/8/2009 002500 FIREMASTER 113176774 Annual Extinguisher Maintenance
10-440-246-000-000 313.45
113176777 Annual Extinguisher Maintenenace
10-180-246-000-000 231.11
Total: 544.56
64137 9/8/2009 002740 FRUIT GROWERS SUPPLY 90374680 MAINTENANCE AND SUPPLIES
10-450-246-000-000 144.66
90374708 MAINTENANCE AND SUPPLIES
10-450-246-000-000 40.24
Total. 184.90
64138 9/8/2009 011012 G&G ENVIRONMENTAL COMPLIANCE GTSSMP-0709 SEWER MGT-LINE MAINT. CONSULTING
Page: 6
vchlist Voucher List Page: 7
09/0212009 2:43:54PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
64138 9/8/2009 011012 G&G ENVIRONMENTAL COMPLIANCE (Continued)
21-573-255-000-000 2,418.70
Total: 2,418.70
64139 9/8/2009 002901 G.T AREA CHAMBER OF COMMERCE 5648-DUES FY 09-10 Membership Renewal
10-190-265-000-000 200.00
5678-MAR Market Night Rentals/Entertainment
23-200-12-00 700.00
Total: 900.00
64140 9/8/2009 011075 GILBERT,ANNETTE 080209 Park Rental Fees refund
10-450-01 50.00
Total: 50.00
64141 9/8/2009 010258 GMAC PAYMENT PROCESSING CENTER 024910315936-Se LEASE GMAC TAHOE VIN#1 GNFC1 30X7R248904
10-120-273-000-000 559.21
Total: 559.21
64142 9/8/2009 002867 GOLDEN PROTECTIVE SERVICES 117223 RUBBER GLOVES
10-440-228-000-000 86.78
Total: 86.78
64143 9/8/2009 010425 GOLDEN TIGER MARTIAL ARTS 080109 Jul-Aug Martial Arts Fees
10-430-27 745.50
Total: 745.50
64144 9/8/2009 011030 HAMEL CONTRACTING INC. 5 FIRE STATION#23 RENOVATION
10-190-723-000-000 82,200.53
Total: 82,200.53
64145 9/8/2009 010632 HIGH TECH SECURITY SYSTEMS 88162 SECURITY CAMERA MAINT AGREEMENT
10-180-246-000-000 30.77
10-450-246-000-000 49.23
Total: 80.00
64146 9/8/2009 003224 HYDRO-SCAPE PRODUCTS INC. 06068921-00 LAN DSCAPR/MAI NTENANCE SUPPLIES
10-450-245-000-000 54.90
Page: 7
vchlist Voucher List Page: 8
09/02/2009 2:43:54PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
64146 9/8/2009 003224 HYDRO-SCAPE PRODUCTS INC. (Continued) Total: 54.90
64147 9/8/2009 011073 INDUSTRY EVENT SERVICES g92575 GT Community Day Canopy Rental
23-200-12-00 1,944.00
Total: 1,944.00
64148 9/8/2009 003858 J.Z.'S PARTY CHARM SB4210 GT Community Day Rentals
23-200-12-00 1,449.74
Total: 1,449.74
64149 9/8/2009 003850 JANI-KING OF CA., INC. LAX09090039 CHILD CARE CLEANING SERVICES
10-440-244-000-000 975.00
Total: 975.00
64150 9/8/2009 004320 LAWNMOWER CENTER 3148 MOWER/BLOWER REPAIRS
10-450-246-000-000 47.81
Total: 47.81
64151 9/8/2009 010812 LOWE'S COMMERCIAL SERVICES 08118 MAINT.SUPPLIES
10-180-245-000-000 70.49
08118A Misc Small Tools/Supplies
10-180-218-000-000 35.58
10-190-210-000-000 70.97
09041 Misc Small Tools/Supplies
10-180-218-000-000 222.30
09677 Misc Maint Supplies
10-808-245-000-000 8.06
10962 Batteries
10-180-210-000-000 21 68
Total: 429:08
64152 9/8/2009 010611 MCNABOE, DARCY AUGUST August Commission Stipend
10-801-120-000-000 50.00
Total: 50.00
64153 9/8/2009 010984 MERRILL, LYNN 08182009 SOLID WASTE/RECYCLING CONSULTING
10-180-255-000-000 1,800.00
Page. 8
vchlist Voucher List Page: 9
09/02/2009 2:43:54PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice- - Description/Account _ Amount
64153 9/8/2009 010984 MERRILL, LYNN (Continued) Total: 1,800.00
64154 9/8/2009 010626 MONTES,MARIA 0912209 Cash Box-GT Community Day
23-200-12-00 300.00
Total: 300.00
64155 9/8/2009 010097 NEXTEL COMMUNICATIONS 410575025-083 Wireless Svc-Maint/Child Care
10-180-240-000-000 496.04
10-440-235-000-000 49.79
Total: 545.83
64156 9/8/2009 005435 ORIENTAL TRADING COMPANY 633237574-01 Movie in the Park Decor
23-200-12-00 46.96
Total: 46.96
64157 9/8/2009 010851 PARADIGM PRESSURE WASHING 07312009 GRAFFITI CLEAN UP
10-180-255-000-000 500.00
Total: 500.00
64158 9/8/2009 011074 REDFLEX TRAFFIC SYSTEMS 08312009 Red Lights Camera Payment 1/08-5/09
23-302-44-00 87,072.39
Total: 87,072.39
64159 9/8/2009 006070 REDLANDS PLUMBING/HEATING 22043 PLUMBING SUPPLIES
10-180-245-000-000 157.45
22048 PLUMBING SUPPLIES
10-180-245-000-000 3.53
Total: 160.98
64160 9/8/2009 010723 RICHARD POPE&ASSOCIATES 3889 Jul-Aug Field Services
13-445-710-000-000 472.00
Total: 472.00
64161 9/8/2009 006285 RIVERSIDE HIGHLAND WATER CO 08172009 Jul-Aug Utility Charges
Page. 9
vchlist- Voucher List Page: 10
09/02/2009 2:43:54PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
64161 9/8/2009 006285 RIVERSIDE HIGHLAND WATER CO (Continued)
10-190-238-000-000 745.79
10-440-238-000-000 167.29
10-450-238-000-000 6,627.21
10-805-238-000-000 801 50
26-600-239-000-000 396.99
26-601-239-000-000 40.92
34-700-709-000-000 9.80
34-700-710-000-000 9.80
34-700-767-000-000 9.80
Total: 8,809.10
64162 9/8/2009 010256 RIVERSIDE YMCA 081208 Blue Waves Swim-2009
10-180-250-000-000 8,320.00
Total: 8,320.00
64163 9/8/2009 006310 ROADRUNNER STORAGE 052478 Commercial Imp. Reimb-Roadrunner
32-600-304-000-000 3,546.00
10037 STORAGE SERVICES
10-140-241-000-000 119.00
Total: 3,665.00
64164 9/8/2009 006331 RONNOW, LARRY 2 Contract Acctg Svs 8/18-8/28/09
10-140-250-000-000 2,720.00
Total: 2,720.00
64165 9/8/2009 006531 S.B.COUNTY SHERIFF 9351 LAW ENFORCEMENT SERVICES
10-410-255-000-000 4,228:28
10-410-256-000-000 128,571.06
14-411-256-000-000 23,803.66
Total: 156,603.00
64166 9/8/2009 006720 SO.CA.EDISON COMPANY 08282009 August Utility Charges
Page: 10
vchlist Voucher List Page: 11
09/02/2009 2:43:54PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
64166 9/8/2009 006720 SO.CA.EDISON COMPANY (Continued)
34-400-238-000-000 145.66
10-175-238-000-000 52.97
10-172-238-000-000 66.20
10-190-238-000-000 4.968.30
10-450-238-000-000 889.42
16-510-238-000-000 365.67
Total: 6,488.22
64167 9/8/2009 010447 STUDIO 33 PRODUCTIONS 5878 GT Community Day Stage/Sound
23-200-12-00 2,235.00
Total: 2,235.00
64168 9/8/2009 010870 SWANK MOTION PICTURES, INC. RG1347167 Movie in the park-Kung Fu Panda
23-200-12-00 321.00
Total: 321.00
64169 9/8/2009 006898 SYSCO FOOD SERVICES OF L.A. 908190524 FOOD&SUPPLIES
10-440-220-000-000 376.32
908261337 FOOD&SUPPLIES
10-440-220-000-000 478.05
Total: 854.37
64170 9/8/2009 007102 T.Y.LIN INTERNATIONAL 0908128 July Professional Services
47-100-250-000-000 6,005.25
Total: 6,005.25
64171 9/8/2009 011032 TANIOS, FAHIM 2006-2007 Street Cut Deposit Refund
23-302-36-00 500.00
Total: 500.00
64172 9/8/2009 007539 VALLEY TIRE COMPANY 89853 Child Care Vehicle Tire replacement
10-440-272-000-000 443.20
Total: 443.20
64173 9/8/2009 001038 VERIZON WIRELESS-LA 0791760843 Jul-Aug Wireless Service
34-400-235-000-000 82.21
Page: 11
vchlist Voucher List Page: 12
09/02/2009 2:43:54PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
64173 9/8/2009 001038 VERIZON WIRELESS-LA (Continued) Total: 82.21
64174 9/8/2009 007795 WAXIE 71467904 MAINT SUPPLIES FOR CITY HALL
10-180-245-000-000 957.76
Total: 957.76
64175 9/8/2009 007843 WEST COAST ARBORISTS INC 60223 CITY WIDE TREE SERVICE
16-900-260-000-000 954.00
Total: 954.00
64176 9/8/2009 007920 WILLDAN 062-10306 PLAN CHECK SERVICES
10-172-250-000-000 2,080.00
062-10307 Landscape/Lighting Dist Eng Svcs
26-600-250-000-000 200.00
26-601-250-000-000 200.00
26-602-250-000-000 200.00
062-10308 July Eng/Design Services
44-200-623-000-000 55000
46-200-275-000-000 90.00
062-10308-A PLAN CHECK SERVICES
10-175-255-000-000 2,550.00
Total: 5,870.00
64177 9/8/2009 007925 WILSON, DOUG AUGUST August Commission Stipend
10-801-120-000-000 50.00
Total: 50.00
64178 9/8/2009 007987 XEROX CORPORATION 042155293 CC55 COPIER LEASE
10-190-700-000-000 341 45
10-190-700-000-000 29.88
042155294 CC265 COPIER LEASE
10-190-700-000-000 - 270.66
10-190-700-000-000 23.68
042759965 CC55 COPIER LEASE
10-190-700-000-000 341.45
10-190-700-000-000 29.88
Page. 12
\l 1
vchlist Voucher List Page: 13
09/02/2009 2:43:54PM CITY OF GRAND TERRACE
Bank code: bofa
Voucher Date Vendor Invoice Description/Account Amount
64178 9/8/2009 007987 XEROX CORPORATION (Continued)
042759966 CC265 COPIER LEASE
10-190-700-000-000 270.66
10-190-700-000-000 23.68
Total: 1,331.34
64179 9/8/2009 007984 YOSEMITE WATERS 20932645 July Bottled Water Service
10-190-238-000-000 80.57
10-440-238-000-000 17.70
10-805-238-000-000 13.72
34-400-238-000-000 5.74
Total: 117.73
82 Vouchers for bank code; bofa Bank total: 2,202,532.06
82 Vouchers in this report Total vouchers: 2,202,532.06
Page: 13
I certify that to the best of my knowledge, the afore-listed - checks for payment of City and Community
Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of
City and Agency.
Bernie Simon, Finance Director
City of Grand Terrace
Warrant Register Index
FD No. Fund Name Dept No. Department Name General Account Numbers
10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES
11 Street Fund 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN
12 Storm Drain Fund 125 CITY CLERK 140 RETIREMENT
13 Park Fund 140 FINANCE 142 HEALTH/LIFE INSURANCE
14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS'COMPENSATION
15 Air Quality Improvement Fund 172 BUILDING&SAFETY 138/141 MEDICARE/SUI
16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE
17 Traffic Safety Fund/TDA Fund 180 COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS
19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING
21 Waste Water Disposal Fund 370 COMMUNITY&ECONOMIC DEV 235 COMMUNICATIONS
26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES
44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS&LEASES
46 Street Improvement Projects 430 RECREATION SERVICES 245-246 MAINT BLDG GRNDS EQUIPMNT
47 Barton Rd. Bridge Project 440 CHILD CARE 250-251 PROFESSIONAL SERVICES
32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES
33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE&SURETY BONDS
34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS& DUES
802 CRIME PREVENTION UNIT 268 TRAINING
804 HISTORICAL&CULTURAL COMM. 270 TRAVEL/CONFERENCES/MTGS
805 SENIOR CITIZENS PROGRAM 272 FUEL&VEHICLE MAINTENANCE
807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT
808 EMERGENCY OPERATIONS PROG. 33-300 DEBT SERVICE
7XX FACILITIES IMPRV(NO CIP)
700 COMPUTER-RELATED
701 VEHICLES&EQUIPMENT
CITY OF GRAND TERRACE
PENDING CO COIJNCIL APPROVAL
CITY COUNCIL MINUTES
REGULAR MEETING -AUGUST 25,2009
A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council
Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on August
25, 2009 at 6:00 p.m.
r
PRESENT:' Maryetta Ferre, Mayor
Lee Ann Garcia, Mayor Pro Tern
Jim Miller, Councilmember
Walt Stanckiewitz, Councilmember
Brenda Mesa, City Clerk
Bernard Simon, Finance Director/Acting City Manager
Joyce Powers, Community&Economic Development Director
Richard Shields, Building& Safety Director
Colin Burns, City Attorney's Off ce
Lt. Tony Allen, San,Bernardino County Sheriff's Department
John Salvate, San Bernardino County Fire Department
ABSENT: Bea Cortes, Councilmember
John Harper, City Attorney
The City Council meeting was opened with Invocation by Mayor Pro Tern Lee Ann Garcia,followed
by the Pledge of Allegiance led by Councilman Walt Stanckiewitz.
CONVENE CITY COUNCIL MEETING
ITEMS TO ADD/DELETE
Colin Burns, City Attorney's Office,indicated that he would like to add an Urgency Closed
Session be scheduled for anticipated litigation.
CC-2009-109 MOTION TO ADD AN URGENCY CLOSED SESSION ITEM FOR
ANTICIPATED LITIGATION,CARRIED 3-0=2-0(COUNCILMEMBER CORTES
AND MILLER WERE ABSENT).
SPECIAL PRESENTATIONS
2A. Chamber of Commerce Business of the Month
Sally cquire,Grand Terrace Area Chamber of Commerce,introduced Joyce James,owner
of Educare Learning Systems which is the business of the month for August 2009. Joyce is
COUNCIL AGENDA ITEM NO. ��,
Council Minutes
08/25/2009
Page 2 -
a licensed teacher and owner of Educate Learning Systems. She provides affordable home
base child care, tutoring and test preparation for children K-12 grades. Her students are
transported between Terrace View, Grand Terrace Elementary, and Cooley Ranch
Elementary Schools and Joyce assures her parents that she is their child's bridge between
home and school. She reminded everyone that Market Night is held on the third Monday of
every month at Azure Hills Church from 5:00 to 8:00 p.m. She also reported that their
Annual Golf Tournament will be held on September 25, 2009.
Joyce .James, thanked the Chamber of Commerce. She appreciates the recognition of
Business of the Month and for the support of the City of Grand Terrace.
CONSENT CALENDAR
CC-2009-110 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
STANCKIEWITZ, CARRIED 4-0-1-0 (COUNCILMEMBER CORTES WAS
ABSENT), to approve the following Consent Calendar Items with the Removal of
Item 3D.
3A. Approve Check Register Datd 08-25-2009
3B. Waive Full Reading of Ordinances on Agenda
3C. Approval of 08-11-2009 Minutes
3E. Street Maintenance Contractor(Roquet Paving)
3F. Measure I Audit- FY 2007-08
ITEMS REMOVED FROM THE CONSENT CALENDAR
3D. Animal Shelter Agreement- City of San Bernardino
CC-2009-111 MOTION BY COUNCILMEMBER MILLER, SECOND BY MAYOR PRO TEM
GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER CORTES WAS ABSENT),to
approve Item 3D. Animal Shelter Agreement with the City of San Bernardino with
the correction on page 4 of the Agreement to have Notice sent to the City,Manager
of the City of Grand Terrace.
PUBLIC COMMENT
RA `Barney" Barnett, 474 Prospect, Highgrove, gave a brief update on the Highgrove
Metrolink Station. He stated that it started as a$168,000,000.00 project and it is now up to
$220,000,000.00, at least. The plan that is being presented by RCTC includes Federal
money. Your Federal tax dollars and his are being involved in this project. RCTC wants to
put a station stop when they build and rebuild the railroad on the Perris Valley line between
Highgrove and Perris. They want to put a station stop where there are no commuter trains
Council Minutes
08/25/2009
Page 3
at either Palmeritto,Marlboro or Columbia. Just a half mile away from this location is where
there are commuter trains. There are seven trains going up between Riverside and San
Bernardino. Federal dollars would be used to transport people between Riverside and Perris,
these same trains go through Grand Terrace and Highgrove between Riverside and San
Bernardino would keep right on going and not stop. They have asked for seven and a half
years to get this station location to stop where the people are and where they can ride the
y% trains. He stated that in 2001 the City Council passed a Resolution supporting this
Highgrove Station. They are looking to reaffirm that the Council still supports this location.
He prepared a sample Resolution and is asking for Council's support.
Bobbie Forbes, 11850 Burns Avenue, requested that the Council keep in mind when
interviewing the applicants for the Planning Commission Vacancy experience,knowledge,
the comfort with the people and the importance of having someone that you can talk to.
There are more and more vacant homes in Grand Terrace. People leave their animal behind
when they vacate their homes. She asked that if anyone notices an animal thathas been left
behind to contact Animal Control or take them in. She urged residents to contact the City
when there is a pool in a vacant home so that they can be emptied. She feels that there are
things around town that aren't being tended to and she is unsure who she should contact
about these items. She reported that there are coyotes in Grand Terrace everyday all daylong
and encouraged residents to watch their pets.
Bernie Simon,Acting Ci , Manager,stated that he will get Code Enforcement to go out and
look at the vacant properties and take care of dangerous situations. He stated that he can be
contacted regarding any of the issues that Bobbie Forbes has or any other member of the
community may have. He stated that staff has made contact with San Bernardino County
regarding the Coyote issues in Grand Terrace. They have a trapper and they are working
within the City of Grand Terrace. Information regarding Coyotes is available on Channel 3
and on the website.
REPORTS
5A. Committee Reports
1. Community Emergency Response Team(C.E.R.T.)
a. Minutes of July 7, 2009
CC-2009-112 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
MILLER,CARRIED 4-0-1-0(COUNCILMEMBER CORTES WAS ABSENT),to
accept the July 7, 2009 Minutes of the Community Emergency Response Team
(C.E.R.T.)
5B. Council Reports
Council Minutes
08/25/2009
Page 4
Mayor Pro Tem.Lee Ann Garcia, reported that the Kung Fu Panda Movie in the park was
bigger than ever. She thanked all of the staff for their hard work. She welcomed everyone
back to school and happy learning to all of the little ones in town.
Councilmember Stanckiewitz,encouraged everyone to support Market Night. He feels that
it is a critical activity for the community. He stated that in the Crime Summary there was an
armed robbery noted and he wanted to know if there was anyway Citizen's Patrol can set up
a phone tree to notify other businesses that this has happened so that all businesses can be
on alert.
Lt. Tony Allen, San Bernardino County Sheriff's Department responded in the affirmative.
PUBLIC HEARINGS -None
UNFINISHED BUSINESS -None
NEW BUSINESS
8A. Redflex Financial Update
CC-2009-113 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY MAYOR FERRE,
CARRIED 3-1-1-0 (COUNCILMEMBER MILLER VOTED NO AND
COUNCILMEMBER CORTES WAS ABSENT), to approve a payment in the
amount of$87,400.53 to Redflex Traffic Systems that is being held in the trust fund.
CC-2009-114 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
STANCKIEWITZ, CARRIED 4-0-1-0 (COUNCILMEMBER CORTES WAS
ABSENT), to direct the Acting City Manager/Finance Director to prepare a report
outlining the expenditures of the $30,000.00, how the $25,000.00 in the Traffic
Safety Fund will be used, a work out plan with Redflex Traffic Systems and an
analysis of the Red Light Vehicle Tickets and to bring it to Council at the September
8, 2009 City Council Meeting.
8B. Grand Terrace Road Street Parking Study
Dr. Joseph Adgyemo,Principal Terrace View Elementary School, stated that Terrace View
has been good neighbors to those on the North, West and East side of the school and they
want to be good neighbors to the seniors. He stated that there isn't enough parking at the
school so they need every space possible for parents,etc. He feels that it will be a disservice
to the students and parents to take away the parking in front of the school.
Jaime Ayala,Assistant Superintendent,Colton Joint Unified School District, 1212 Valencia
Council Minutes
08/25/2009
Page 5
Drive, Colton, stated that staff spoke with Dr. Adeyemo however, no one spoke to the
District office regarding this issue. He stated that the District has no concerns or objections
with the parking restrictions towards Mt. Vernon nor with the proposed restrictions at the
Senior Citizen complex driveway. He feels that it should be limited to thirty feet from the
driveway. Their biggest concern is to eliminate parking in front of the school. There is
already limited space for parking and if more parking is taken away from them it will greatly
impact the school. They would like the Council to consider on the street directly west of the
schools exit driveway that the City prohibit parking thirty.feet from the driveway. He feels
that the line of sight will still be there and it will preserve the parking that they greatly need.
JoAnn Johnson, 12723 Mt. Vernon Avenue, expressed her concern that doing too much
could very easily make a bad situation worse than it already is. She feels that the restrictions
on either side of the Senior Center driveway could be very helpful and feels that the thirty
feet would be ample. Parents do need to park someplace and she fears severe restrictions
without providing an alternative place to park could make the situation even worse than it
already is. More strict parking on Grand Terrace Road would probably force even more
people to pick the children up on Brentwood and that is already a zoo,to say the least. She
requested that the Council consider very carefully before you do something that can make
things worse than they already are.
j Donna Henderson, 12719 Sanburg Way,stated that she has a grandchild and great grandchild
that attends Terrace View Elementary School. She has extensive experience with schools,
she was a teacher in the Colton District for 17 years, Principal in Jurupa for 18, and
supervised student teachers. She has been in a lot of schools and it is always a zoo in front
of schools. She would say that both of the elementary schools in Grand Terrace have
inadequate parking. The idea that it could be a stopping zone,where you could drop kids off
is clearly not feasible. Her two that she picks up are in first grade and there is no way that
she would stop in front of the school and wait for them to come out to the street. If you don't
get there 15 to 20 minutes early you may have to park two blocks away and walk down. She
feels that it is not right to not have parking in front of the school. She understands the
concern with the driveways, however, parking is a big problem.
Mark Roman, 22654 Van Buren Street, stated that he has two children that attend Terrace
View. He feels that as a whole everyone has the right idea. He questioned if there are any
reports or a log of the violations that have occurred there. Is there an accident record. Is this
a concerning problem where there are a lot of accidents. They were very patient with the
senior center while it was being built and having trucks block the street at 8:00 a.m. There
really isn't anyway that they can block the parking across the street from the school,
Brentwood would be a disaster.
Mary Jo Ford, 22715 Arliss Drive, stated that her concerns are pretty much the same as
everyone else. She questioned where they are suppose to park. She indicated that she
Council Minutes
08/25/2009
Page 6
counted the number of spaces they have at the school. She stated that there are 35 spaces
plus 2 handicap in the main parking and 17 in the other. There are 65 staff members and
teachers at the school, where are they suppose to park let alone the parents.
Darcy Fraser, 4542 Spirit Court, Riverside, stated that she was born and raised in the City
of Grand Terrace and is proud to have both of her girls attend school in Grand Terrace thanks
to the Magnet Program at Terrace View Elementary. Her children are in 4th grade and
kindergarten. She is at the school three times a day. She questioned if the vacant area at the
end of the landscaping could be paved for parking. She stated that eliminating parking across
the street from the school just would not be feasible.
Debi Glaze, 22245 Cardinal Street, stated that she has three children that attend Terrace
View Elementary School. Most of her concerns have already been covered. She stated that
once again a development was allowed to go on in the City of Grand Terrace without the full
study being done on parking. The school has been there. She feels that the parking issue
should have been considered before the Senior Center was built. She feels that everyone
needs to work together to be good neighbors.
Richard Loder, 12610 Garden Avenue,stated that he feels that the study is short sighted. He
feels that the Council should put together a committee to discuss this issue in an effort to
come up with a compromise. He feels that someone should be held accountable that this
issue was not addressed prior to the construction.
Dawn Irev, 22780 Grand Terrace Road, stated that she lives directly across from the east
parking lot of the school. She has a large field and people park everywhere. She has had
people park in her grass and toss their garbage in her yard. She feels that what is being
proposed is not a solution. She stated that the only cross walk that is available goes directly
into a dirt field. She feels that there are many other issues at this school other than parking
that need to be addressed.
Shawn Marie Moore,22537 Grand Terrace Road,stated that she lives on the corner of Grand
Terrace Road and Mt. Vernon. Stated that she is upset that she is being told that she can't
park in front of her own home.
Barney Karma, 11668 Bernardo Way,stated that he has been fighting this problem for a long
time. He feels that it should be no parking in the turning lane going west on the north side
of the street from before the curve going west otherwise you can't turn properly onto Mt.
Vernon. He feels that no parking five feet from either side of the driveway approach is
appropriate. One of the main problems is on the south side of the road,the yellow line is in
the wrong place. On the north side of the street no body parks on the street,they park on the
dirt. He suggested moving the yellow line two feet.
Council Minutes
08/25/2009
Page 7
CC-2009-115 MOTION BY MAYOR FERRE, SECOND BY MAYOR PRO TEM GARCIA,
CARRIED 4-0-1-0 (COUNCILMEMBER CORTES WAS ABSENT),to table this
item and direct the City Manager,Community and Economic Development Director
and the Traffic Engineer to meet with the Colton Joint Unified School District,
Joseph Ayala and his leadership team and his PTA Board to come up with some
solutions that will be satisfactory to everyone.
8C. Discussion on Workshop Process for Policy Development.and Important Topics
Amanda Betten, 22733 Palm Avenue, feels that the workshop idea is an excellent idea.
Being involved in the community with the naming of the high school and the community
events committee she has noticed from the beginning of spring till now a huge change. In
the beginning it seemed like the City and the School weren't working together and it was
frustrating to the volunteers in the community. If you get community input you accomplish
a lot more. You have much more help much more ideas. If you continue the way that you
have been doing it you will continue to have problems. She feels that the left hand and the
right hand haven't been working together and they need to work together. Doing workshops
and communicating is very important. She feels if you don't communicate the Council is
doing an injustice to the citizens. She encouraged the Council to do some type of workshop
to improve the City and-move away from the old ways.
It was the consensus of the Council to leave things the way that they are and that any
Councilmember can make a motion to hold a workshop on any item that they feel necessary
and if it is the desire of the majority of the Council it will take place.
8D. Interview Applicants for Planning Commission and Consider Appointment to Fill an
Unexpired Term
Doug Wilson, 12168 Observation Drive, stated that he has an obvious vested interest in the
Council's decision tonight. He stated that,he does not know Mr.Bailes that well but he does
know Mr. McConnell. He feels that Mr. McConnell is a bright, informed and intelligent
citizen. He has a record of service within his community and exhibits solid moral character.
He has experience with understanding plans. He appreciates both applicants willingness to
serve and feels that it is exemplary. The Council has made some excellent informed
decisions and he applauds their courage and patience.
The following individuals participated in the interview process:
Jeffrey McConnell
Robert Bailes
The Council appointed Robert Bailes by majority vote to fill an unexpired term on the
Council Minutes
08/25/2009
Page 8
Planning Commission to continue to June 30, 2010.
CLOSED SESSION
9A. Potential Litigation
Mayor Ferrd announced that the Council met in Closed Session to discuss Potential
Litigation and that there was no reportable action taken.
Mayor Ferre adjourned the meeting at 8:32 p.m., until the next City Council Meeting which is
scheduled to be held on Tuesday, September 8, 2009 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
1
' AGENDA REPORT
ALIFORNId
MEETING DATE: September 8, 2009 Council Item (X ) CRA Item ( X )
TITLE: Approval of an Amended Professional Services Consultant
Agreement between the City and Chambers Group, Inc. to
Complete Needed Technical Studies for the General Plan and
Redevelopment Plan Amendment Environmental Impact Report
PRESENTED BY: Joyce Powers, Community and Economic Development Director
RECOMMENDATION: CITY COUNCIL AND REDEVELOPMENT AGENCY
APPROVAL OF THE AMENDED PROFESSIONAL SERVICES
AGREEMENT AND REDEVELOPMENT AGENCY
APPROVAL OF A $16,110.00 BUDGET APPROPRIATION
FROM THE RDA UNDESIGNATED AVAILABLE FUND
BALANCE
BACKGROUND:
The Chambers Group, Inc. has been working with the City to complete the Environmental
Impact Report for the General Plan and the Redevelopment Plan Amendment. An updated
Professional Service Agreement was approved in December of 2008, which reflected an
augmented contract amount. Recently, Chambers Group assigned a new project manager to this
project. The new project manager has undertaken a comprehensive review of the project has
recommended that a technical Noise Study and update of the Air Quality Study/Climate Change
Analysis be prepared. In light of this recommendation, Chambers Group has_provided Change
Order No. 3 in the amount of$16,100.00 (refer to Attachment A).
DISCUSSION:
The initial scope of work called for staff to rely on the previous technical noise study prepared
for the Noise Element that that was adopted in 2003. However, the technical analysis, including
the noise level measurements, was conducted 10 years ago in 1999, and would-be considered
stale under'CEQA.
Additionally, the initial scope of work for the Air Quality Study/Climate Change Analysis
detailed a project level analysis rather than a General Plan level analysis. In addition to needing
COUNCIL AGENDA ITEM NO.
1
the analysis to be conducted at a General Plan level, Chambers Group will review and update,
where warranted, the Air Quality and Climate Change Analysis to reflect current standards,
which were recently updated over the last year.
In order to ensure that the potential noise and air quality impacts are adequately reviewed in the
EIR, it is essential that the technical studies are current. Therefore, staff recommends that the
amended Professional Services Agreement (Attachment 2) be approved authorizing the
preparation of th-, Noise Study and update of the Air Quality Study/Climate Change Analysis.
The Scope of 'YVork for these studies is included in the amended Professional Services
Agreement.
The preparation •)f these studies will allow Chambers Group to complete the Draft EIR. It is
anticipated that :,.n administrative Draft EIR will be provided to the City in October with the
public review of "he Draft EIR to begin thereafter. The schedule for the completion is included
as Attachment 3.
FISCAL IMPACT:
Funds are not currently budgeted to for this item, and staff requests Redevelopment Fund
appropriation of S 16,110.00, to complete the Project.
i
Respectfully submitted,
%�G�G�
Joyce Powers
Director of Community and Economic Development
i
Manager Approval:
Bernie Simon
Acting City Manager
ATTACHMENTS:
1. Change Order No. 3
2. Amendment to Professional Consultant Services Agreement
3. Project Completion Schedule
Li I"! JL 1
Chambers Group-
Solving Environmental Challenges RECEIVED
17671 Cowan Avenue, Suits 100
Irvine, California 92614 AUG 2 4 2009
949 • 261-5414 tel
949 • 261-8950 fax Community&Economic
Development Department
August 20, 2009
(8490)
Joyce Powers
Community and Economic
Development Director
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313-5295
Subject: Change Order No. 3 to March 8, 2007 Professional Services
Agreement Between the Chambers Group and the City of Grand
Terrace for Preparation of the Grand Terrace General Plan
Update/Redevelopment Plan Amendment Environmental Impact
Report
t
Dear Ms. Powers:
Pursuant to information discussed.with you pertaining to scope, cost and schedule to
complete the General Plan Update/Redevelopment Plan Update Environmental Impact
Report, Chambers Group would like to submit the following Change Order No. 3.
SCOPE OF SERVICES
The work tasks required to complete the General Plan Update/Redevelopment Plan
Amendment Environmental Impact Report are identical to those provided in the Scope of
Services attachment to the March 8, 2007 PSA, the August 20, 2007 Change Order No.
1 and the August 14, 2008 Change Order No. 2. As such, they are not repeated here.
However, they are incorporated by reference in their entirety. In overview, the major
elements of the Scope of Services in the original agreement, Change Order No. 1,
Change Order (No. 2) and this Change Order(No. 3) are: Task 1.0 Prepare Initial Study;
Task 2.6 — Prepare Technical Background Studies (Air Quality Impact Assessment,
Global Climate Change Analysis and Noise Impact Assessment); Task 3.0 — Prepare
Screen Check Draft EIR; Task 4.0 — Prepare Draft EIR; Task 5.0 — Prepare Final EIR;
Task 6.0 — Prepare CEQA-Related Tasks; and, Task 8.0 — Meeting and Hearing
Attendance. This Change Order is for updates to the Air Quality Study, Global Climate
Change Analysis, a Noise Analysis, Comprehensive Plan Goals and Policies,
incorporation of all of the said new information as well as comments per the City, Draft
and Final EIR, Meetings and CEQA processing. A more detailed scope of work for Noise
and Global Climate Change are attached (Attachments A 8 B).
IRVINE • REDLANDS • SAN DIEGO • BAKERSFIELD • RENO
www chambersgroupinc corn
Certified Disabled Veteran Business Enterprise (DVBE)
Joyce Powers
July 29, 2009
Page 2
Per our recent meetings and conversations I have included budget for the update of the
existing Air Quality Study and Climate Change Analysis and preparation of a Noise
Study for the General Plan Update.
REVISED FEE ESTIMATE
The following Total Estimated Not-To-Exceed Fee to successfully complete the above
Scope of Services (Change Order No. 3) is $16,100. This amount includes all monies
invoiced to date; amounts expended but not yet invoiced, and' anticipated amounts
necessary to complete the Scope of Services. By Major Task, this fee breaks down as
follows:
PROPOSED
CONTRACTTASK CHANGE ORDERINCRESE
•
(WHOLE Task 10-Global Climate Change 6,100
&Air Ouality Study Update
Task 11 -Noise Study 1 10,000
TOTAL00
As the Scope of Services above incorporated by reference hereinto all work tasks
comprising the scope of services articulated in the original March 8, 2007 PSA, the
August 20, 2007 Change Order No. 1 and the August 14, 2008 Change Order No. 2, this
section of Change Order No. 3 hereby incorporates by reference hereinto all remaining
portions of the subject PSA and Change Order Nos. 1 and 2, including all caveats,
conditions, assumptions, exclusions and exceptions. All terms in force with the existing
PSA are unaffected by this Change Order and remain in full force and effect.
Should Change Order No. 3 be found acceptable to the City, please sign and date in the
place provided below and return to us an executed copy for our files. Chambers Group
appreciates its continued relationship with you and the City of Grand Terrace. Should
you have any questions or comments regarding any aspect of this submittal, please do
not hesitate to call me or Jim Smithwick.
Sincerely,
CHAMBERS GROUP, INC. CHAMBERS GROUP, INC.
Roma Stromberg Jim Smithwick
Principal Environmental Planner Director of Environmental Planning
IN WITNESS WHEREOF, the Parties have caused this Change Order (No. 3) !to the
March 8, 2007 Professional Services Agreement (PSA) between Chambers Group, Inc.
e
FIRST AMENDMENT TO
PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Chambers Group,Inc.
THIS FIRST AMENDMENT TO THE AGREEMENT is made and entered into this
day of September, 2009, by and between the City of Grand Terrace, a public entity,
hereinafter- referred to as "City," and Chambers Group, Inc., hereinafter referred to as
"Consultant."
WITNESSETH:
WHEREAS, on March 7, 2007, as amended on August 20, 2007 and December 9,
2008, City and Consultant entered into an agreement ("Agreement") whereby Consultant agreed
to prepare-the General Plan Update and Redevelopment Amendment Environmental Impact
Report("Project") for a not to exceed price of$177,899.00; and
WHEREAS, Consultant and City desire to increase the total compensation by an
additional $16,100.00 in order to perform a technical noise study and an update to the air quality
study/climate change analysis necessary for the Project; and
WHEREAS, the total amount of the contract is not to exceed$193,999.00.
NOW,THEREFORE, City and Consultant agree as follows: ,
1. Compensation. Compensation/Payment total fee is hereby amended and
shall be $193,999.00.
2. Scope of Work. The Agreement is amended to add an augmented Scope of
Work for the preparation of a Noise Study and updated Air Quality Study/Climate Change
Analysis, as detailed in Attachment A and Attachment B, attached hereto.
3. Authority. The individuals executing this Agreement and the instruments
referenced herein on behalf of Chambers Group, Inc. each represent and warrant that they have
the legal power, right and actual authority to bind Chambers Group, Inc. to the terms and
conditions hereof and thereof.
4. Terms and Conditions. All other terms and conditions of the Agreement
between the parties hereto dated March 7, 2007, August 20, 2007 and December 9, 2008, not
amended hereby shall remain in full force and effect.
IN WITNESS WHEREOF City and Consultant have caused this Agreement to be duly
executed on the day and year first above written.
Page I of 2
S
CONSULTANT CITY OF GRAND TERRACE, a public entity'
Chambers Group, c.
By ' By
JaASmithwick Bernie Simon
GenerM Manager Acting City Manager
APPROVED AS TO FORM ATTEST:
By
City Attorney City Clerk
- i
Joyce Powers
July 29, 2009
Page 4
r
ATTACHMENT A
Noise Study Scope of Work
Joyce Powers
July 29, 2009
Page 5
SCOPE OF WORK TO UPDATE THE NOISE ELEMENT
TECHNICAL MEMORANDUM
forthe
GRAND TERRACE GENERAL PLAN UPDATE
AND REDEVELOPMENT PLAN AMENDMENT
Chambers Group proposes to prepare a Technical Noise Report to update the existing
Noise Element Technical Memorandum prepared for the 2004 General Plan Update.
More specifically, Chambers Group will update the existing noise environment,
applicable federal, State and local regulations and guidelines; identify any new noise
impacts associated with buildout of the updated General Plan and Zoning Code; and
present strategies to reduce those impacts. The following tasks will be completed as part
of the noise impact analysis and report.
Task 1. Existing Setting
Noise Measurements. Chambers Group will take up to twelve representative baseline
noise measurements throughout the City in order to update the existing - noise
environment. These representative samples may include vehicular noise, rail noise and
stationary noise. Noise sources will be observed and documented and traffic mix will be
noted. Noise measurement locations will be presented on a map, to be included'in the
Noise Report.
Existing Traffic Noise Contours. Chambers Group will model existing noise contours for
acoustically significant General Plan arterials utilizing the Federal Highways
Administration (FHWA) Roadway Noise Model (FHWA-RD-77-108) or Sound32/2000.
Existing Rail Noise Contours. Information presented in the existing Noise Element
Technical Memorandum will be verified. Available traffic data from the Burlington
Northern Sante Fe Railway and Southern Pacific will be collected and used to identify
existing rail noise contours. If existing rail noise contours are available and acceptable to
the City, modeling of existing rail noise will not be completed. Otherwise, Chambers
Group will model existing rail noise contours utilizing Federal Transit Administration
(FTA) noise and vibration impact assessment procedures and the FTA endorsed freight
rail analysis spreadsheet tool developed for the Chicago Rail Efficiency and
Transportation Efficiency (CREATE) program.
Otherwise, Chambers Group will model existing and future rail noise contours utilizing
Federal Transit Administration (FTA) noise and vibration impact assessment procedures
and the FTA endorsed freight rail analysis spreadsheet tool developed for the Chicago
Rail Efficiency and Transportation Efficiency (CREATE) program.
Maior Stationary Noise Impacts. Chambers will identify major stationary noise sources,
associated with the General Plan update and Redevelopment Plan Amendment. This
data will be included in the Noise Study. Major sources will be measured as part of noise
measurement task (above).
I
Joyce Powers
July 29, 2009
Page 6
Task 2; Impact Analysis
Future Traffic Noise Contours. Chambers Group will review planned buildout volumes
and any recent or proposed roadway re-alignments (since the last GP update) for all City
arterials. If any acoustically significant changes have occurred since the last GP Update
or are proposed for the future Chambers will model future noise contours for these road
segments utilizing the Federal Highways Administration (FHWA) Roadway Noise Model
(FHWA-RD-77-108) or Sound32/2000. For purposes of this proposal, Chambers will
future noise contours for up five General Plan arterials.
Future Rail Noise Contours. If future rail noise contours are available and acceptable to
the City, modeling of existing rail -noise will not be completed. Otherwise, Chambers,
Group will model future rail noise contours utilizing Federal Transit Administration (FTA)
noise and vibration impact assessment procedures and the FTA endorsed freight rail
analysis spreadsheet tool developed for the Chicago Rail Efficiency and Transportation
Efficiency (CREATE) program.
Stationary Noise Impacts.
Stationary noise source impacts to land uses associated with the proposed General Plan
Update,and Redevelopment Plan Amendment will be analyzed. It is noted that most
stationary noise sources throughout the City are industrial in nature and are expected to
be located in areas zoned for industrial land uses. This analysis however, will focus on
stationary noise sources that are adjacent to and/or near to sensitive land uses
i associated with the proposed General Plan and Zoning Code update.
Construction Noise Impacts. Potential construction related noise impacts associated with
proposed General Plan and Zoning Update and Redevelopment Plan will be identified.
The analysis will address short-term noise impacts associated with demolition, site
preparation, grading and construction related to land uses associated with the proposed
General Plan and Zoning Code update.
Analvsis of Groundbourne Vibration Impacts
Vibration impacts related to construction activities, stationary sources and mobile
sources as they relate to General Plan and Zoning Code update land uses will be
qualitatively addressed.
Task 3.:Noise Reduction Strategies
Strategies for the reduction of City-wide noise impacts will be developed and presented
in the- Noise Report. These strategies are expected to include noise
attenuation/reduction methods as well as noise impact avoidance suggestions, utilizing
design techniques.
Task 4. Noise Impact Report
Chambers Group will prepare a Noise Analysis that will: describe baseline conditions,
outline current noise regulations and guidelines for mobile and stationary sources;
a
Joyce Powers
July 29, 2009
Page 7
identify potential impacts associated with implementation of the General Plan Update
and Redevelopment Plan Amendment, and recommend strategies to reduce anticipated
noise impacts. Chambers Group will respond to one set of comments from the City and
will provide three hard copies and one electronic copy of the final study to the City.
1(
Joyce Powers
July 29, 2009
Page 8
ATTACHMENT B
Air duality and Global Climate Change Analysis
Scope of Work
11
Joyce Powers
July 29, 2009
Page 9
SCOPE OF WORK TO UPDATE THE AIR QUALITY STUDY
AND CLIMATE CHANGE ANALYSIS
For the
GRAND TERRACE GENERAL PLAN UPDATE
AND REDEVELOPMENT PLAN AMENDMENT
Chambers Group would like to update the existing General Plan Update Air Quality
Study and Global Climate Change Analysis to reflect current standards.
Task 1. Air Quality Analysis
Consultant will update the existing air quality data from air quality monitoring stations
within the study area utilizing California Air Resources Board (CARE) data sources to
the most current years available. Data will be obtained for air pollutants, including ozone,
carbon monoxide (CO), nitrogen dioxide, PM10, and PM2.5.
Consultant will verify that the regional construction emissions analysis is consistent with
the current project description and update as appropriate through utilizing the
URBEMIS2007
Model.
Consultant will verify that the local construction emissions analysis is consistent with the
current project description and update as appropriate through utilizing the methodology
described in Localized Significance Threshold Methodology, prepared by SCAQMD,
June 2003.
Consultant will prepare a micro scale CO screening analysis of the study, area
intersections based on the conditions in the Traffic Study prepared for the proposed
project and verify if it is in accordance with the SCAQMD requirements as described in
the CEQA Air Quality Handbook.
Consultant will verify that the site operations mobile and stationary emissions analysis is
consistent with the current project description and update as appropriate through utilizing
the URBEMIS2007 Model.
Task 2. Global Warming Analysis
Consultant will review the prior Global Climate Change Analysis and identify the portions
of the report that will need to be revised or completed.
Consultant will update the regulatory section to be consistent with the most current
regulations.
Consultant will update the thresholds of significance for greenhouse gases.
Consultant will update the project compliance with existing regulations section.
Joyce Powers
July 29, 2009
Page 1,0
Consultant will evaluate the global warming 'potential associated with the construction
activities for the proposed project utilizing the URBEMIS2007 Model.
Consultant will evaluate the greenhouse gases generated through the on-going
operations of the proposed project and determine the proposed project's potential to
create global climate change.
Task 3. Air Quality/Global Climate Change Report
Consultant will prepare an Air Quality Impact Analysis and Global Climate Change
Analysis describe baseline conditions, outline current air quality regulations and
guidelines, identify potential impacts associated with implementation of the General Plan
Update and.Redevelopment Plan Amendment, and recommend strategies to reduce air
quality impacts. Consultant will respond to one set of comments from the City and will
provide three hard copies and one electronic copy of the final study to the City.
1�
a I 1 IM61MVITAI 1 —11,
Grand Terrace General Plan Update & Redevelopment Plan Amendment EIR
Schedule
■ First Screen Check Submitted —June 26, 2009
■ City Review of First Screen Check Document: Comments received July 151h, 2009
■ City approval of Change Order No. 3 for Global Climate Change and Noise Studies
September S, 2009
■ Completion of Global Climate Change and Noise Studies: 14 working days from
approval (September 25, 2009)
■ Draft EIR incorporating City SEIR comments and new Global Climate Change and
Noise Studies delivered to City: 15 working days (estimated date of October 16,
2009)
■ City Review of Draft EIR: 10 working days after submittal of document to City
(estimated date October 30, 2009)
■ Final Draft EIR Preparation: 5 working days after receiving City comments (estimated
date of November 6, 2009)
■ Receipt of City approval of Final Draft EIR: 5 working days after receiving City
comments (estimated date of November 13, 2009)
■ Printing, and Circulation of DEIR: 4 working days (estimated date of November 19,
2009)
■ Public Review of Draft EIR: 45 calendar days (estimated date of November 23, 2009
to January 6, 2010)
■ Response to Comments: 10 working days from close of Public Review period
(estimated date of January 20, 2010)
■ Planning Commission February 4, 2010
■ City Council February 9 or February 23, 2010
1�
AGENDA REPORT
MEETING DATE: September 8, 2009 Council Item(X) CRA Item ( )
TITLE: Notice of Completion, Orange Grove Parkway.
PRESENTED BY: Richard Shields.
RECOMMENDATIONS: 1. Accept the Orange Grove Parkway project as completed.
2. Direct the City Clerk to record the Notice of Completion.
BACKGROUND:
The Orange Grove Parkway Project envisioned by Mayor Maryetta Ferre with the support of the
City Council has been completed using funds from Park Development Fees. The project was
planted with sixty-two Washington Navel Orange Trees and numerous Hollywood Junipers. The
project was put out to bid on March 16, 2009 and awarded at the April 28, 2009 City Council
meeting.
DISCUSSION:
After the award of bid and while proceeding through the review stage of the project with Edison,
the City was required to install a new roadway under the existing Edison power lines to assist
Edison with maintenance of the lines in the future. The roadway was installed by the awarding
contractor at an additional cost of$15,000.00.
FISCAL IMPACT:
The original budget to build the project was $60,000.00. The completion cost is $57,733.30.
n_ 1;yis nbd,
Richard Shields, CBO
Director of Building and Safety/Public Works
Manager Approval:
Bernie Simon
Acting City Manager
COUNCIL AGENDA ITEM NO.
1
ATTACHMENTS:
Notice of Completion
ItLQULSTED BY:
CITY OF GRAND TERRACE
WHEN RECORDED ,MAIL TO:
CITY OF GRAND TERRACE
22795 BARTON ROAD
GRAND TERRACE, CA 92,313
ATTENTION:
A N: 0276-461-11 SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner
described: of the interest or estate stated below in the property hereinafter
�
2, The full name of the owner is Cit of Grand Terrace
3, The full address of the owner is 22795 Barton Road t;Y Terrace CA 92313
4, The nature if the interest or estate of the owner is; In fee,
(If other than fee, strike "Ill fee" and insert, for example, 'purchaser under contract of purchase," or "lease")
5, The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants in common are:
NAMES
ADDRESSES
6. A work of improvement on the property hereinafter described was completed on 08-17-09
---__ The work done wrs:
ve Parl wa
7. The name of the contractor, if any, for such work of improvement was
(If no contractor for work of improvements as a whole, insert "none") `7Ir 16 2009
8. The property on which said work of improvement was completed is in the City ofat Contract)
Grand
County of �rna�4an Rarn-rriino
State of California, and is described as follows: Northeast corner of
n Avenue — APN• 0276-461-11
9. The street address of said property is "n n "
p� (If no street address has been officially assi
Dated: Q�p�5'a(,�9 "none")
Si nature of owner or corporate officer of owner
named in paragraph 2 of his agent
VERIFICATION
[, the undersigned,say: I am the Mans Per of
("President of", the declarent of the foregoing notice of completion,
"Manager of', "Owner of", etc.
I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty
of perjury that the foregoing is true and correct.
Executed on Atirn,g 75
(Date of signature) �009 , at Grand Terrace California.
(City where signed)
(Personal signature of the mdiv dual who is swearing thnt the contents of
the notice of completion are true.)
3
RECEIVED
CITY OF GRAND TERRACE ( -r -; 2009
EMERGENCY OPERATIONS COMMITTEE ` --'
Regular Meeting CITY OF GRAND TERRACE
MINUTES CITY CLERK'S DEPARTMENT
August 4, 2009
The Grand Terrace Emergency Operations Committee met at the regular time at the Emergency
Operations Center at 22795 Barton Road, Building 3. The meeting was called to order by
Chairperson, Vic Pfennighausen at 6:02 p.m. Agendas were distributed.
MEMBERS PRESENT—Vic Pfennighausen, Susan Taylor, Glenn Nichols, Debra Hurst, Lew
Neeb, Oscar Santana, Hanni Bennett and JoAnn Johnson.
MEMBERS ABSENT— Randy Halseth and Jim Vert.
CITY STAFF— Matt Wirz
GUESTS PRESENT/INTRODUCTIONS— Philomene Spisak.
CORRESPONDANCE/COMMUN[CATIONS—None.
APPROVAL OF AGENDA with motion by Debra Hurst and second by Lew Neeb.
l APPROVAL OF MINUTES OF JULY 7, 2009 with motion by Glenn Nichols and second by
Susan Taylor.
LIAISON REPORT by Matt Wirz.
a. The Travelers Radio broadcast was put in service on June 301h on 1640 AM and has been
running very well since then.
b. We are actively pursuing a volunteer to keep the radio up to date at all times.
c. Matt showed the committee the very nice sign that will be going up at all four entrances to
the city. Only snag, nothing was put in the budget for the signs. The cost will be about $300
for all four signs. Will work on finding the funds somewhere.
d. As for the radio station, we need to add some things and be sure to remove old items.
Also, would like to be able to go live in the event of an emergency.
e. MURS radio NET has been going on Monday mornings at 10 am. Matt will take over the
NET next week. Vic or JoAnn have been doing it.
f. Community Day will be coming up on September I2Ih and will include a Fireman's
Breakfast, Kid Zone, Health and Safety Fair, Car Show by the Lions Club and other events.
g. August 21" will be the movie Kung Fu Panda. Cards will be mailed out to notify all
residents..
EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen
a. Vic thanks Matt for all the help on the AM radio and reports that the coverage is excellent
for many miles in all directions.
b. Will purchase the equipment necessary to do live broadcasting on the radio. This is the
Adobe Audio System. No music is permitted.
COUNCIL AGENDA ITEM NOS
J 1}c 1
1
c. It is most urgent that the items on the radio be fresh and that outdated items be removed
quickly.
d. MURS radio antenna has been connected at the Senior Center. It has been checked out,
and it is working very well.
e. The Fire Department is out of their building and housed at the Highgrove Station during
remodeling of their building.
UNFINISHED BUSINESS
NEW BUSINESS
a. Vic worked on some items on Monday and JoAnn did some work from the Senior Center
and from home. Working on getting a volunteer to program and run the AM Radio. There
will be a meeting soon to determine if this idea will work out.
b. CERT will be at the car show in September and will be providing security the night
before. Next CERT classes will probably be in October.
c. CERT will be receiving $8000 from Supervisor, Neil Derry's office. This money can
only be used items for the trailer.
d. CERT needs some means of making permanent identification on their items so that if
they go out in the field they can be returned to the Grand Terrace unit.
TRAINING/SPEAKERS— It was noted that we may be able to get some training tapes or DVD's
from the Fire Department for some future training.
ADJOURNMENT 6:41�.m.
JoAnn Johnso , Secretary
NEXT MEETING WILL BE TUESDAY, SEPTEMBER 1, 2009 AT 6 P.M.
P.
CALIFORNIA AGENDA REPORT
MEETING DATE: September 08, 2009 Council Item( X ) CRA Item ( )
�- TITLE: Redflex Financial Update
PRESENTED BY: Bernie Simon, Finance Director and Acting City Manager
RECOMMENDATION: Approve Payment to Redflex Traffic Systems and Appropriate
$29,000 from Available Fund Balance from the Traffic Safety
Fund
BACKGROUND:
This item was continued from the August 251h Council Meeting. On August 251h, Council agreed
to pay Redflex the amount held by the City in trust but wanted to,receive more information
regarding funds deposited in the Traffic Safety Fund.
The City signed an exclusive agreement with Redflex Traffic Systems, Inc for red light traffic
enforcement. Redflex installed four cameras in 2007 at two intersections in Grand Terrace: 1)
Northbound Michigan at Barton Road, 2) Barton Road at Michigan, 3) Southbound Mt. Vernon
at Barton Road, 4)Northbound Mt. Vernon at Barton Road.
Red light violations are vehicle code violations of sections 21453, 21454 and 21457. Citations
are reviewed and processed by the Sheriff's Department. Citations are reviewed for quality
control and then mailed to the violator. The violator is given a certain number of days to pay,
contest or go to court. The violator may go to Central Station to review the video. The violator
may also 'review the video online through the San Bernardino County Court website at
http://Nvww,.sbcounty,gov/courts or directly, through the photo notice website at
https://www.photonotice.com. The City will provide a link to the website in the future for
citizens' convenience.
Red light fines and fees are distributed between the court, state, county and the city. The
distribution is generally dictated by PC 1463.001,1464 and GC 76000. The city receives
approximately 30% of the red light violation section of the fine and 70% of the traffic violation
of the fine. The net to the city is roughly only 33% of the amount the violator pays for the ticket.
In accordance with VC 42200, all moving violations received from PC 1463 violations must be
placed in the Traffic Safety Fund.
COUNCIL AGENDA ITEM NO. %��
Redflex invoices $6,000 per intersection and current unpaid charges through May 2009 are
$234,450. Court collections for red light fines through May 2009 are $141,520. The Redflex
contract states that the city does not owe more than what is collected.
DISCUSSION:
Staff performed an audit of the red'ticket fines held in trust and determined that $87,072.39 was
held. Staff then processed a warrant request to pay Redflex the $87,072.39.
As Council is aware, Finance was not putting the correct amount in trust due to the ,-
misunderstanding of how fines were identified:and labeled from remittances by County Courts.
A further complication is that the report detail obtained from County Courts does not match the
amounts paid to the City. Redflex has estimated that$141,520 was due to the City.
A total of $218,219 was received from County Courts from October 2007 to May 2009. This
amount included various fines, moving violations and red light ticket fines. An analysis of all
revenue received from the County Courts is attached. $89,710 was received and identified as red
light traffic fees and red light traffic school fines. Since January 2008, Finance has placed those
amounts identified as red light traffic fees and red light traffic school fines in Trust Fund 23-302-
44 pending further accounting information before payment was made to Redflex. The amounts
placed in trust amounted to $87,072.39 through May 2009, which is currently being paid to
Redflex. A portion of the"Vehicle Fines"
A further review by staff using only the court payments received interpolated an amount due of
$138,670 to Redflex based on a rate of 14.09% netted of the vehicle fines assessed . Therefore,
based on this assumption, the Vehicle Fines relating to red light tickets are estimated at
$42,133.80. Meaning that 33.95% of the total Vehicle Fines of$124,023, from Oct. 2007 to May
2009, are related to red light traffic fines.
Using the $131,843.80 as-the basis of computation and considering $87,072.39 is currently being
paid to Redflex, this leaves a deficit of$44,771 still owing. Unfortunately, there is only about
$29,000 available in the Traffic Safety Fund. Therefore, staff would recommend a payment in
the amount of $29,000 currently available in the Traffic Safety Fund for our liability through
May 2009. Redflex has communicated that the balance may be made up from future vehicle fine
revenues received from the court system. Staff believes that the remaining amount of$15,771
could be paid off by the end of June 2010, should the historical rate of fines continue.
FISCAL IMPACT:
I
$29,000 decrease in available Traffic Safety Fund Balance Reserve. This will deplete the fund
temporarily.
6
Respectfully submitted,
Bernie Simon
Finance Director and Acting City,Manager
Manager Approval:
Bernie Simon
Acting City Manager
ATTACHMENTS:
1) Redflex summary invoices through 5/2009
2) Citation distribution
3) Revenues from County Courts
4) Staff Analysis of Red light Fines from County Courts
5) Traffic Safety Fund Analysis from FY 2007-08 to current budget year
6) Email from Redflex
3
REDFLEX TRAFFIC SYSTEMS
INCEPTION TO MAY 2009
Cumulative Invoice-
Date Court Revenue Redflex Invoice Gain/Loss Balance
Oct-07 250.30 6,400.00 -6,149.70 6,149.70
Nov-071 1,687.97 6,400.00 -4,712.03 10,861.73
Dec-07 2,087.75 12,000.00 -9,912.25 20,773.98
Jan-08 5,141.16 12,000.00 -6,858.84 27,632.82
Feb-08 4,809.40 12,000.00 -7,190.60 34,823.42
Mar-08 6,193:04 12,000.00 -5,806.96 40,630.38
A r-08 7,845.38 12,000.00 -4,154.62 44,785.00
Ma -08 6,885 96 12,000.00 -5,114.04 49,899.04
Jun-08 7,823.73 12,000.00 -4,176.27 . 54,075.31:
Jul-08 7,709.52 12,513.64 4,804.12 ' 58,879.43
Au -08 7,960.39 12,513.64 -4,553.25 - 63,432.68
Se -08 8,353.09 12,513.64 -4,160.55 67,593:23
Oct-08 10,440.47 12,513.64 -2,073.17 69,666.40
Nov-08 6,499.34 12,513.64 -6,014.30 75,680:70
Dec-08 12,443.56 12,513.64 -70.08 75,750.78
Jan-09 6,619.68 12,513.64 -5,893.96 81,644.74
Feb-09 8,474.39 12,513.64 -4,039.25 85,683.99
Mar-09 12,029.87 12,513.64 -483.77 86,167,76
A r-09 11,037.16 12,513.64 -1,476.48 87,644.24
Ma -09 7,228.63 12,513.64 -5,285.01 92,929.25
Jun-09
Jul-09
Au -09
Se -09
Oct-09
Nov-09
Dec-09
Totals 141,520.79 234,450.04 -92,929.25
131,843 PER CITY
Superior Court of California
County of San Bernardino
Agency Fine Calculation Summary
Red Light
Traffic NET
Red Light School AMOUNT
Sample Citations: Citation Citation to CITY
Total Fine(includes fees) 446.00 500.00 100%
Less:
Security Surcharge (20.00) (20.00)
Night Court (1.00) (1.00)
DMV Assessment (10.00) (10.00)
Criminal Conviction Assessment (35.00) (35.00)
Traffic School Fees - (54.00)
Fine Less Fees: 380.00 380.00
30%Calculation
30%of Fine less Fees 114.00 RFV 114.00 RTV
Less 2%Automation (2.28) (2.28)
30%Allocated to Agency 111.72 RFV 111.72 RTV
Less Estimated Cost Allocation 2.54 2.27% (1.12) 1.00%
Estimated 30%Amount Paid to Agency 109.18 RFV 110.60 RTV $ 110.60 22.12%
1
%of Original Amount to Actual Paid 95.77% 97.02% \
Base Fine Calculation
Fine Less Fees(above) 380.00 380.00
Base Fine per AOC Bail Schedule(included '100.00 100.00
70%of Base Fine for Violation 70.00 TFV 70.00 TLV
Less 2%Automation (1.40) (1.40)
Less 20%to County (13.72) (13.72)
Remaining Base Fine Allocated to City 54.88 TFV 54.88 TFV
Less Estimated Cost Allocation (1.31) 2.38% (1.31) 2.38%
Estimated Base Amount Paid to Agency 53.57 TFV 53.57 TFV 53.57 10.71%
%of Original Amount to Actual Paid 76.53% 76.53%
Estimated Total Paid to Agency 162.75 164..18 164.17 32.83%
5
1
City of Grand Terrace
Superior Court of California
County of San Bernardino
Financial Services
Cities Share of Fines and Forfeitures-Summary Breakdown
Through May 2009
Red Light Red Light
traffic Fines Traffic School
RFZ RTZ Vehicle
City Fines Littering Fines Total
FY 2007-08
2007
October $ 193.00 $ 49.00 $ 118.00 $ 54.00 $ 3,390.00 $ 3,804.00
November $ 230.00 $ - $ 185.00 $ 981.00 $ 4,383.00 $ 5,779.00
December $ 190.00 $ - $ 353.00 $ 948.00 $ 2,751.00 $ 4,242.00
2008
January $ 120.00 $ - $ 1,116.00 $ 2,219.00 $ 4,963.00 $ 8,418.00
February $ 317.00 $ - $ 1,393.00 $ 1,641.00 $ 5,409.00 $ 8,760.00
March $ 157.00 $ - $ 1,137.00 $ 2,748.00 $ 7,112.00 $ 11,154.00
April $ 199.00 $ 6.00 $ .1,837.00 $ 3,105.00 $ 7,656.00 $ 12,803.00
May $ 292.00 $ - $ 1,622.00 $ 2,782.00 $ 7,296.00 $ 11,992.00
June $ 275.00 $ 52.00 $ 2,008.00 $ 2,915.00 $ 7,347.00 $ 12,597.00
$ 11973.00 $ 107.00 $ 9,769.00 $ 17,393.00 $ 50,307.00 $ 79,549.00
FY 2008-09
2008
July $ 158.00 $ - $ 2,547.00 $ 2,336.00 $ 7,003.00 $ 12,044.00
August $ 160.00 $ 51.00 $ 1,425.00 $ 3,547.00 $ 6,948.00 $ 12,131.00
September $ 211.00 $ 7.00 $ 2,120.00 $ 3,234.00 $ 6,490.00 $ 12,062.00
October $ 234.00 $ - $ 2,974.00 $ 3,605.00 $ 7,250.00 $ 14,063.00
November $ 120.00 $ 34.00 $ 1,856.00 $ 2,203.00 $ 5,032.00 $ 9,245.00
December $ 175.00 $ - $ 3,335.00 $ 4,480.00 $ 7,709.00 $ 15,699.00
2009
January $ 277.00 $ - $ 2,167.00 $ 1,976.00 $ 5,077.00 $ 9,497.00
February $ 255.00 $ 11.00 $ 2,565.00 . $ 2,940.00 $ 5,977.00 $ 11,748.00
March $ 191.00 $ - $ 3,752.00 $ 3,922.00 $ 7,891:00 $ 15,756.00
April $ 236.00 $ - $ 3,651.00 $ 3,318.00 $ 7,286.00 $ 14,491.00
May $ 286.00 $ - $ 2,188.00 $ 2,407.00 $ 7,053.00 $ 11,934.00
June xxxxxx xxxxxx xxxxxx xxxxxx xxxxxx 0
$ 2,303.00 $ 103.00 $ 28,580.00 $ 33,968.00 $ 73,716.00 $ 138,670.00
Inception
to 5/2009 $ 4,276.00 $ 210.00 $ 38,349.00 $ 51,361.00 $ 124,023.00 $ 218,219.00
COURT REVENUE RECEIVED
ll..a-Inn-7- R A....9AAA e
City of Grand Terrace
Superior Court of California
County of San Bernardino
Analysis by City Staff
Cities Share of Fines and Forfeitures-REDLIGHT FINES AND RELATED VEHICLE FINES
Through May 2009 REDLIGHT FINES ONLY
A B C D
Red Light Red Light ALL Vehicle Estimated Vehicle Fines
traffic Fines Traffic School Fines Total _ Fines Base Fine TOTAL DUE
RFZ RTZ (incl. Red Light RFZ and (MEMO CALC Collected REDFLEX
Base Fines RTZ ONLY) 14.09% (A+C)
i FY 2007-08
2007
October $ 118.00 $ 54.00 $ 3,390.00 $ 172.00 $ 573.33 $ 80.78 $ 252.78
November $ 185.00 $ 981.00 $ 4,383.00 $ 1,166.00 $ 3,886.67 $ 547.63 $ 1,713.63
December $ 353.00 $ 948.00 $ 2,751.00 $ 1,301.00 $ 4,336.67 $ 611.04 $ 1,912.04
2008 $ - $ - $ -
January $ 1,116.00 $ 2,219.00 $ 4,963.00 $ 3,335.00 $ 11,116.67 $ 1,566.34 $ 4,901.34
February $ 1,393.00 $ 1,641.00 $ 5,409.00 $ 3,034.00 $ 10,113.33 $ 1,424.97 $ 4,458.97
March $ 1,137.00 $ 2,748.00 $ 7,112.00 $ 3,885.00 $ 12,950.00 $ 1,824.66 $ 5,709.66
April $ 1,837.00 $ 3,105.00 $ 7,656.00 $ 4,942.00 $ 16,473.33 $ 2,321.09 $ 7,263.09
May $ 1,622.00 $ 2,782.00 $ 7,296.00 $ 4,404.00 $ 14,680.00 $ 2,068.41 $ 6,472.41
June $ 2,008.00 $ 2,915.00 $ 7,347.00 $ 4,923.00 $ 16,410.00 $ 2,312.17 $ 7,235.17
$ 9,769.00 $ 17,393.00 $ 50,307.00 $ 27,162.00 $ 90,540.00 $ 12,757.09 $ 39,919.09
FY 2008-09
2008
J' July $ 2,547.00 $ 2,336.00 $ 7,003.00 $ 4,883.00 $ 16,276.67 $ 2,293.38 $ 7,176.38
August $ 1,425.00 $ 3,547.00 $ 6,948.00 $ 4,972.00 $ 16,573.33 $ 2,335.18 $ 7,307.18
September $ 2,120.00 $ 3,234.00 $ 6,490.00 $ 5,354.00 $ 17,846.67 $ 2,514.60 $ 7,868.60
October $ 2,974.00 $ 3,605.00 $ 7,250.00 $ 6,579.00 $ 21,930.00 $ 3,089.94 $ 9,668.94
November $ 1,856.00 $ 2,203.00 $ 5,032.00 $ 4,059.00 $ 13,530.00 $ 1,906.38 $ 5,965.38
December $ 3,335.00 $ 4,480.00 $ 7,709.00 $ 7,815.00 $ 26,050.00 $ 3,670.45 $ 11,485.45
2009 $ - $ - $ - $ _
January $ 2,167.00 $ 1,976.00 $ 5,077.00 $ 4,143.00 $ 13,810.00 $ 1,945.83 $ 6,088.83
February $ 2,565.00 $ 2,940.00 $ 5,977.00 $ 5,505.00 $ 18,350.00 $ 2,585.52 $ 8,090.52
March $ 3,752.00 $ 3,922.00 $ 7,891.00 $ 7,674.00 $ 25,580.00 $ 3,604.22 $ 11,278.22
April $ 3,651.00 $ 3,318.00 $ 7,286.00 $ 6,969.00 $ 23,230.00 $ 3,273.11 $ 10,242.11
May $ 2,188.00 $ 2,407.00 $ 7,053.00 $ 4,595.00 $ 15,316.67 $ 2,158.12 $ 6,753.12
June xxxxxx xxxxxx xxxxxx $ - $ - $ _ $ -
$ 28,580.00 $ 33,968.00 $ 73,716.00 $ 62,548.00 $ 208,493.33 $ 29,376.71 $ 91,924.71
Inception
to 5/2009 $ 38,349.00 $ 51,361.00 $ 124,023.00 $ 89,710.00 $ 299,033.33 $ 42,133.80 $ 131,843.80
Staff ANALYSIS of
COURT FINES RECEIVED RELATED to RED LIGHTS
-_A n-I-i-J 1/-L:-1- r:_--
7
City of Grand Terrace
Traffic Safety Fund 2 Year Total
FY 2007-2009 Budget
FY 2007-08 FY 2008-09 Total FY 2009-10
Beginning Fund Balance $ 9,657 $ 12,814 $ 9,657 $ 29,168
Revenues
Court Vehicle Fines $ 64,735 $ 73,370 $ 138,105 $ 66,000
(excl RFZ/RTZ)
Interest $ 801 $ 98 $ 899 $ 400
Total Revenues $ 65,536 $ 73,468 $ 139,004 $ 66,400
Expenditures
Crossing Guards $ 8,634 $ 8,091 $ 16,725 $ 7,970
TSF- Law Enforcement $ 52,950 $ 48,094 $ 101,044 $ 45,000
(TO SLESF) $ -
Cost Allocation $ 795 $ 929 $ 1,724 $ 780
$ 62,379 $ 57,114 $ 119,493 $ 53,750
Revenues over(under) $ 3,157 $ 16,354 $ 19,511 $ 12,650
Expenditures
Ending Fund Balance $ 12,814 $ 29,168 $ 29,168 $ 41,818
Budget
Trust Fund Account RFZ and RTZ
REDFLEX 23-302-44 $ 27,162 $ 62,548 $ 89,710
Trust
9/3/2009
Actual FY 07-08, Unaudited FY 08-09 and projected FY 09-10
TRAFFIC SAFETY FUND ANALYSIS
FY 2007-08 to Current Budget
_.__ rni irT r iur. nrr�ri ri q
i
From: "Bob Hickman" <bhickman@redflex.com>
To: <bsimon@cityofgrandterrace.org>
CC: "Elizabeth Rudnick" <erudnick@redflex.com>, "Jack Weaver" <jweaver@redfl...
Date: 8/31/2009 11.23 AM
Subject: Invoices: Balance Due
Bernie,
Thank you again for allowing me to intrude on your time in order to
assist in coming up with a mutually agreeable manner in which to catch
up on the balance due to Redflex. I recognize the difficulties inherent
in attempting to recover those revenues that were inadvertently,
mis-posted to incorrect accounts and the resulting spending of those
revenues for items other than the intended payments to Redflex.
Based on our discussion this morning, I believe it will be quite
acceptable for the City of Grand Terrace to utilize the revenues
forwarded by the courts for non-red light camera traffic violations to
catch up on the balance due on invoices from Redflex Traffic Systems, as
this would be the account that benefitted from the mis-posting. I
understand that this will not provide an instant cure for the dilemma
the city finds itself in while attempting to meet its just debts, but am
sure that it provides a mutually agreeable avenue of recompense in these
financially restrictive times.
Bob
Bob Hickman
Account Manager
Redflex Traffic Systems
E-Mail: bhickman@redflex.com <mailto:bhickman@redflex.com>
Phone: (760) 504-6048
Fax: (760)451-3037
Confidentiality Note: This e-mail, and any attachment to it, is intended only for the use of the individual(s)
or entity named on the e-mail, and may contain confidential or proprietary information (including
copyrighted materials) If the reader of is not an authorized recipient, you are hereby notified that reading
9
CALI'FORYIA AGENDA REPORT
MEETING DATE: September 8,2009 Council Item(X) CRA Item ( )
TITLE: Senior Center Community Gardens
r
PRESENTED BY: Bernie Simon,Acting City Manager
RECOMMENDATION: (1)Approve Allocation of Funds for Community Gardens and
Provide Direction on any Desired Items. (2)Appropriate$4,200
from Unreserved Undesignated General Fund Reserve Balance
BACKGROUND:
A review of the conceptual design plan for Blue Mountain Gardens at Petta Park was presented to
Council in April 2003 and a portion of those gardens were to be a Raised Bed Community Garden which
would enable seniors to actively participate in growing vegetables, herbs, and flowers. The target date at
present for opening the Susan Petta Memorial Park is late October or early November this year. Staff
` hopes that by that time the Community Gardens will have tenants for each of the 92 plots that are
available and the plants will have matured enough to make a nice presentation to guests.
DISCUSSION:
The Corporation for Better Housing is solely responsible for the Susan Petta Memorial park, except for
the Community Gardens which is solely the responsibility of the City. Because of our partnership with
CBH in the villas, Sr. Center and park we have sent the draft proposals to CBH for their review.
A Sr. Center Coordinator was budgeted for in the 09A 0 budget and following a recruitment process this
position was filled. A draft greeting letter, use policy, status report-budget proposal and analysis, and plot
schematic are attached, however, all are subject to any type of revision depending on the direction of
Council.
A temporary maintenance worker has been hired to get the planters ready for the plants. He has begun
the task of taking the construction dirt and debris out of the planters, and replacing it with the proper soil
and additives that will promote the growth of healthy plants.
Staff proposes to purchase the garden tools and loan those to individual gardeners and to charge a $10
fee for each plot. This will fund a tool replacement program and offset other garden costs.
COUNCIL AGENDA ITEM NO.
1
STAFF RECOMMENDATION:
Staff recommends Council allocate $4,200 as the start up funds for the tools and supplies needed for the
Community Gardens. This amounts to $1,200 in temporary labor costs and approximately $3,000 in
other costs as outlined in attached materials list.
FISCAL IMPACT:
No--budget was provided for the Community Gardens in FY 2009-10 Budget. $4,200 would be
appropriated from unreserved, undesignated general fund reserve balance.
Respectfully submitted,
- s
Bernie Simon
Acting City Manager
Jo Verhelle
Asst.to the City Manager /J
Manager Approval:
Bernie Simon
Acting City Manager
ATTACHMENTS:
April 24, 2003 Staff Report
Draft Status Report
Draft Introduction Letter&Terms of Use and Waiver Form
Draft Materials for Initial Start-up Request
Draft Plot Schematic
e• ;'k t"r�.S .E r
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c.I T 1•
RAND TER C
Community Services Department
Staff Report
MEETING DATE: April 24, 2003
CRA ITEM O COUNCIL ITEM (X)
SUBJECT: REVIEW THE CONCEPTUAL DESIGN PLAN OF BLUE
�—` MOUNTAIN GARDENS AT PETTA PARK
NO FUNDING REQUIRED
PROJECT DESCRIPTION:
Blue Mountain Gardens at Petta Park, located adjacent to the Grand Terrace Senior Center, will be a 4.2
acre visionary park providing passive recreation opportunities with a strong focus on senior activities. It
will feature a series of innovative garden settings with different themes, all designed to engage visitors
while offering social, recreational, educational, meditative and cultural experiences.
Visitors 'will stroll along walking paths graded to accommodate seniors and to meet all ADA
requirements. As they explore the park, they will discover a number of unique environments satisfying
all the senses, including:
• Outdoor Area with a grassy slope area large enough to accommodate classes and ceremonies such as
graduations, etc.
• Japanese Teahouse and Zen Garden will feature an authentic teahouse which could host cultural
events and celebrations as well as educational activities about Japanese culture and traditions. The
Zen,Rock Garden will complement this cultural experience.
• Rose Garden will provide a peaceful setting. The garden will boast a wide variety of roses making it
a wonderful gathering spot for garden clubs and an inspiration to garden enthusiasts.
• Topiary Garden will enchant visitors with fascinating living sculptures. "How to" classes and
demonstrations in the art of topiary will be offered.
• Sensory Garden will showcase plants from around the world that make use of the smell, touch and
\seeing senses. This section will be built with the handicapped in mind as the garden beds will be
above ground._There will be plants with inviting and interesting fragrances, bold visual displays and
unique textures. Informative signage will give visitors details on how each plant is used, where it
originated and what growing conditions it requires.
• Community Christmas Tree will be the focal point of an area framed with smaller pine and spruce
trees making a perfect setting for holiday celebrations such as tree lighting ceremonies, craft fairs and
visits with Santa. Electricity will be available and all the trees will be lit creating a magical
atmosphere.
• Grand Terrace Heritage Grove will spotlight a giant Walnut Tree, which is one of the last surviving
remnants from this once agricultural area. A storyboard will tell how Grand Terrace once had a
thriving citrus business only to lose most of the crop to a devastating freeze in 1913.. Walnut trees
were planted in their place, and this is one of the last surviving trees. Local historians will be invited
to compile a history of the groves with vintage photographs and citrus labels. This information will
hr oyid-ble t0 The Heritage Grove will iko showcase severRl new �arivties 4 hvbrid citrus
8A. Review the Conceptual Design Plan for Blue Mountain Gardens at Petta Park
It was the consensus of the Council to eliminate the bus stop from the plans and to direct
;toff to talk to Tonv and Ann Petta with regards to the name of the nark ft wac aicn the ?J
3
r ,/
trees that were developed at the University of California Riverside. When fruit ripens; visitors will
be invited to pick and enjoy the fruit.
• Raised Bed Community Garden will enable seniors to actively participate in growing vegetables,
herbs and flowers.
• Art and Sculpture Garden will feature kinetic wind sculptures activated by the breeze as well as
other intriguing works of art_produced by local artists.
• Remembrance Garden will be created with two tall Italian Cyprus trees surrounded by recycled '
crushed and tumbled colored glass illuminated by underground lights to signify September 11".
Other sections of the garden will remember NASA's Space Shuttle's Challenger and Columbia.
There will be other areas to remember other recent disasters such earthquakes and natural disasters
using twisted steel and stressed concrete. This inspirational living memorial will provide a thought-
provoking setting for reflection and meditation..
• Two labyrinths designed from ancient patterns will be a unique feature of this garden and is
designed with obtaining Alzheimer's Grant funding.
• Other Gardens and areas include a traditional English Garden, Bulb Garden, Contemplative
Garden, Chess/Checkers tables and relaxing,areas.
Public restrooms with handicapped accessible facilities will be included in the project. Throughout the
park there will be benches and trash receptacles trade from recycled materials in themes and colors
complementing the various gardens. Park security will be provided by wrought iron gates and chain link
fencing covered with plants along with security lighting, alarm system and laser sensors.
PURPOSE:
The entire community, of Grand Terrace is nestled on ridges of the La Loma Hills and Blue_Mountain.
While this setting gives it an appealing rural and scenic feeling, level walking surfaces are nearly non-
existent. There is a strong demand, supported by aging population trends, for walking paths and other
passive recreational opportunities. The median age of Grand Terrace residents has been growing older
since the 1990's, while surrounding cities are attracting younger residents. The 2000 Census reported
that 20.1% of the Grand Terrace population is 55 years of age or older. Successful aging requires a
lifestyle that includes recreation, fitness and meaningful leisure activities. This project will serve an
increasingly older population by providing opportunities for all of these.
BACKGROUND:
It should be noted that the original intent of the land was to build the Grand Terrace Child Care Center
next to the Senior Center hence the large size of the current parking lot. That project was discontinued
when the Childcare Center was located behind Food Connection. The second intent for the land was to
build a Heritage/Youth Park. It would have included a re-creation of an historical street from the'1800's.
The four to five buildings would then be used to operate community youth programs.
Under the Assistant City Manager, the concept was changed to a passive park initiative. The City has
partnered with Cal Poly Pomona School-of Landscape Architecture's 'senior class to further develop the
design concept. The students have been very innovative in adding their designs to the project. Each
semester, the class develops another component to the project.
4
This project provides extensive partnering opportunities.with the Grand Terrace Historical Society, area
garden clubs, community organizations and the Chamber of Commerce. The park will be an impetus to
reactivate the Grand Terrace Garden Club under the direction of the Mayor. It will be an ideal site for
many events and programs hosted by a wide variety of non-profit organizations as well as local
businesses. It will also serve as an educational field trip for youth groups and local students. There is an
elementary school across the street from the site, providing the possibility of intergenerational programs.
( PUBLIC INPUT
Senior citizens from the Senior Center have enthusiastically voiced their dream of a passive park next to
the Senior Center. A meeting was held at the center in October 2002 to gather their input. Many of their
ideas have been incorporated into the current design. In addition to being regular users of this future
park, seniors will are willing and able volunteers serving as park tour guides, docents and policy advisors.
Landowners within 300 feet of the park were sent a letter in January 2003 inviting them to a community
forum on the subject. Eight residents came to the January 28' meeting to review the project and provide
input. A majority of the residents approved of the concept of the park. There were a few who were
concerned about having trees in the park. Their desire was to only have low shrubs so as not to block any
views they would have from their property.
On February 10, 200S a public notification was published in the newspaper announcing this public
workshop. On February 7, 2003 a letters sent to the residences within a three hundred foot radius
personally notifying these residence of this public workshop.
�l
Public Notice was posted in the San Bernardino Sun on February 10, 2003 announcing a meeting of the
Grand Terrace Planning Commission. Letters were mailed out to the residents that attended the
community meeting notifying them of the upcoming Planning Commission meeting on Thursday,
February,20, 2003.
A meeting was held with the Planning Commission on Thursday, February 20, 2003. Several residents
expressed their views of the conceptual plan, similarly along the lines of the January 28' public meeting.
There was no action taken since this was an informational meeting on the project.
RECOMMENDATION
That the City Council solicit input from the public as well as provide input on the conceptual plan. The
conceptual plan would then be approved by the council and staff would go forward on the park
development.
Attachments:
Exhibit 1: Aerial,Photo of subject site and surrounding area
Exhibit 2: Conceptual Plan
5
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CONCEPTUALFrL
TERRACEBLUE MOUNTAIN GARDENS
AT PETTA PARK
CITY OF GRAND
v](R�S
Grand Terrace Senior Center
Susan Petta Park and
Community Gardens7. ,. ,.
Status Report
Budget Proposal and Analysis
August 18, 2009
'The Grand Terrace Senior Center and the adjoining Blue Mountain Senior Villas have been presented
with a unique gift in the form of the Susan Petta Park and Community Gardens.
The park is in the final stages of completion and promises to be a wonderful resource for members of the
Senior Center and residents of the Villas. Activities are being planned for the park area and members of
the senior community look forward to utilizing the park on a daily basis.
The Community Garden project will be launched this autumn,providing Blue Mountain residents and
Senior Center members with the opportunity to use individual spaces for raising their own vegetables and
fruits. This Community Garden has the potential to become a great source of pride for the senior
community,as well as to the city of Grand Terrace. Offering as many as 92 plots measuring
approximately 48"x 28", the gardens provide not only a source of fresh vegetables, but also provide the
participants outdoor physical activity. Smaller plot size will ensure the senior gardener easy access to the
raised beds, and will encourage frequent maintenance of individual projects. This project, tailored to the
needs of the senior gardener, is a premier.example of a city's foresight in planning for it's future. As the
majority of this country's population reaches retirement age, the demand for this type of program will
continue to grow. Our city of Grand Terrace has responded to this challenge. F
As-the projected October opening date for the park and gardens draws closer,there are immediate
concerns which must be addressed.
* To realize a successful and productive garden,the soil must be property prepared. This will require the
addition of topsoil,mulch and fertilizer to-the existing dirt with is already in the plots. This must be
accomplished as soon as possible to allow the soil,once prepared,,to mature for several weeks prior to
planting. The initial monetary investment for soil conditioning will be higher the first year, as compost
can be self-generated after the first season. This preparation phase of the project will not involve senior
citizens.
* The acquisition of two composting units will allow the gardens to maintain a self-supporting system for
soil enrichment. Senior participation with this activity will further the interest in the gardens, as
household vegetable scraps can be added to the composters. As the gardens mature, the trimmings;will be
added,creating an on-going cycle of available soil nutrition.
i
* Basic gardening tools are a necessity to maintain a properly functioning garden. A wheelbarrow.
shovel, etc.,and various hand tools are required. As this is a project for senior citizens, it is
recommended that these tools be provided and kept at the garden site,to be checked out and used as
needed. The availability of tools at the site will encourage seniors to participate: Hoses, hose guards and
sprinkler wands,along with watering cans, will be necessary.
With excellent preparation,the gardens will be a productive and exciting project, ensuring many years of
use by our senior citizens.
a
P
i
Our Vision
The Community Garden project holds great potential for our senior citizens. There are a number of
considerations which will greatly enhance the success of the garden. Among those proposed are:
*A fee of$10 per year, per plot, per gardener. This fee would cover many of the future costs of
maintaining the gardens. After the initial first year investment, an additional$500.00 per year
contributed by the City of Grand Terrace would allow the gardens to be self-sufficient; buying or replacing
tools as needed,and providing for the continued maintenance of soil. After a 2-year period, this funding
could be re-evaluated,based upon participation and actual costs incurred.
t I
* It is recommended that the use of pesticides be strictly limited to only approved substances and
methods. There are many alternatives,to chemical use that are viable and do not pose the possible adverse
health atfects; as we are-working with our seniors' best interests in mind. We embrace an organic
approach to gardening in small plots. Approved methods and substances used will be determined through
consultations with the Master Gardener program and City Maintenance.
* The California Master Gardener Association has been approached and is willing to offer guidance and
planning'assistance to our program, free of charge. It is.our goal to make use of their services and
educational programs as often as available.
* A"Garden Club", consisting of those who participate in the Community Garden project, to meet
monthly;'sharing experiences, exchanging ideas and perhaps claiming bragging rights in a"show-and-
tell" session. The Master Gardener program provides speakers for these events, working with the goals
and aspirations of the community. Other programs and speakers will be presented as they become
available.
* An annual Autumn Harvest Festival event for participants, celebrating their efforts and achievements
throughout the year.
* A pro-active relationship with media and publicity sources will bring positive recognition to the senior
community gardeners, as well as the City of Grand Terrace.
* An open-minded approach to new ideas and new concepts will keep the Community Gardens thriving
and its participants eagerly involved in the teaming process.
As our Grand Terrace Senior Center Community Gardens project begins its first season, we look forward
to creating an exciting, fulfilling program for our participants. Offering educational, physical and social
aspects to this project will contribute to the overall well-being of our senior community. We anticipate a
highly successful program which will generate continued participation indefinitely.
We thank you for your continuing support of our Community Gardens.
l���'II:_ -k t�i'l l_
Dana Carson
Senior Center Coordinator
A
a.
Grand Terrace Senior Center
And Blue Mountain Senior Villas
Community Garden Project
Dear Gardener,
Thank you for joining us in our Senior Community Garden project! We welcome
you and look forward to working with you.
Our gardens are open to members of the Grand Terrace Senior Center and the
residents of the Blue Mountain Senior Villas. You may sign up to use a garden
plot at any time. We operate on an annual basis, with our gardening year
beginning in October. Membership is renewed every year at that time.
Along with this letter you will find the Terms of Use agreement. When you sign
and date this form and return it to the Senior Center office, you will be
registered with a garden plot. Please make yourself familiar with the regulations
pertaining to garden use. A copy of your signed statement will be given to you,
and you will find the Terms of Use posted in the tool shed for your reference as
well.
We also invite you to be an active participant in our Garden Club, where we.
meet to share our garden experiences and exchange ideas. We meet at 10 AM
on the third Friday of each month in the Senior Center building. At each month's
meeting we will have a presentation about gardening, including speakers, films
and other activities. We know you will enjoy this!
If you have any questions regarding the Senior Community Gardens, please feel
free to call the Senior Center or come by my office. My telephone number is
909-254-0880. See you soon!
Dana Carson
Grand Terrace Senior Center Coordinator
3-09 do
1(
Grand Terrace Senior Center ----------------------------
and Blue Mountain Senior Villas Name
Community Gardens
Terms of Use and Waiver
1. The Community Gardens are open to residents of the Blue Mountain Senior Villas and members
of the Grand Terrace Senior Center only.
2 A $10.00 fee per year entitles the gardener access to one garden plot measuring 48`'x 28".
�I access to garden tools, equipment and water Compost and mulch will be provided at no cost. The
calendar dates of October 15 to October 14 will be considered as a 'garden year'. Annual fees are
due at this time.
3 The annual fee also entitles the gardener to membership in the"Garden Club" Meetings of the
club will be held once per month, and attendance is highly encouraged. Speakers will provide
gardening tips, advice and planning assistance. An annual "Harvest Fair"will be held each fall to
celebrate our vear of productive work.
4 Gardeners must exercise safe and responsible behavior so as to not pose a danger to themselves
or others. Proper use of equipment and water is required. Children are not permitted to wander
unattended, and are not permitted to use any tools.
i Gardeners will use only the space they are allotted.
6. Only approved pest control and fertilizers may be used. No outside chemicals or fertilizers may
be brought into the gardens.
7 A garden plot winch remains unattended or unused for a penod of 60 days will be reclaimed by
the community, and be offered to the next person on the waiting list. One notice will be given and
-
a 10-day response time will be allowed. In the case of vacation or illness, notice must be given in
advance or as soon as possible, with the length of time for the absence indicated.
8 All gardeners are responsible for the planting, maintenance, watering and weeding of their own
garden plot. Plants must not encroach on another gardener's space.
9 A gardener may request an additional plot space only if there are no persons on the waiting list.
An additional $10 00 fee will be applied for another space, up to two spaces per person.
10 Trellises, tomato cages and other garden props may not be over 3 feet tall. and may not block
the available light to another gardener's space. Shade devices are permitted by request and by
approval only.
11. Gardeners will furnish their own gloves, hats and sun protection.
12 The,tool shed will be open from 8 AM to d PM, Monday through Friday. Tools must be
signed in and out on the sheet provided. Tools must be returned in clean useable condition. and
returned on the same day they were signed out.
13 The Participant hereby releases the City of Grand Terrace. their elected officials. agents or
employees, the Grand Terrace Senior Center, and the Blue Mountain Villas, along-with BLH and
CBH of any liability, claim or action for damages resulting from or in any way ansing out of
participation in the above named activity, unless such claim, action or damages is based on the sole
negligence or willhil misconduct of said entities. Participants are aware that participation in the
above named activity is voluntary and is at ,our own risk.
------------------------------------------ -------------------------------------------------------
Gardener's signature Date Senior Center Coordinator Oate
11
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Grand Terrace Senior Center Co munity Gardens
Materials for Initial Start-up August 2 - -
Item --Quantity Price Ea. Total Pref Vendor Comparison Info
Wheelbarrow one 1 44.99 44.99 Home Depot* 44.98 Lowe's TrueTemper 754570
Composter two 2 299.00 598.00 Real Goods*
Compost Activator two 2 50.00 100.00 Real Goods*
Hoses four 4 29.97 11.9.88 Home t* 24.98 Lowe's Goodyear 561642
Sprinkler wands four 4 6.97 27.88 Home Depot 8.97 Lowe's i oro 229423
Waterinq cans four 4 5.68 22.72 Home Depot 5.48 Lowe's
Shovel one 1 16.97 16.97 Home Depot. 16.98 Lowe's i oro 157567
Rake one 1 14.97 14.97 Home Depot 19.98 Lowe'sVicioro 156466
clippers, hand six 6 12.97 77.82 Home Depot* 15.98 Lowe's Vigoro 466397
Trowels, hand six 6 7.97 47.82 Home Depot* .7.97 Lowe's Vigarp 652738
Cultivator, hand six 6 7.97 47.82 Home Depot* 7.97 Lowe's Vigoro 652716
Hoe large one 1 15.97 15.97 Home Depot 15.97 Lowe's vigoro 154268
wooden stakes 150 pc 1.50 ea 225 Lowe's 2.29 ea Hm Pot
Garden string 1 Ig ball 12.87 12.87. Lowe's* HD has no same item#66464
Hose Guards eight 8 .97- 2- k 19.88 Lowe's 2.36 ea-HD item#91155
Broom ne 1 25.98 25.98 Home Depot 29.88 Lowe'sitem# 242811
Buckets six 6 2.78 16.68 Home Depot 2.79 Lowe's orange HD brand
ool Rack/Shelf one 1 57.87 57.87 Home De of 57.98 Lowe'schrome rack
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Compost/Topsoil 115 bags 6.77 758.24 Home Depot* 6.77 Lowe's'tem*917944
Soil Topper 80 bags 5.97 477.6 Home Depot* 5.97 Lowe's item*623782
Totals 2728.96
I*Preferred item number and vendor
Cti 1
EAST SIDE
WATER 12 24 WATER
1 11 13 23 25 35 36 46
2 10 14 22 26 34 37 45
3 9 15 21 27 33 38 44
4 8 16 20 28 32 39 43
5 7 17 19 29 31 40 42
6 18 30 41
Garden Plots Assigned by Number
r
WEST SIDE
1
47 58 70 82
8 57 59 69 71 81 83 92
9 56 60 68 72 80 84 91
50 55 61 67 73 79 85 90
51 54 62 66 74 78 86 89
52 53 63 65 75 77 87 88
WATER 64 76 WATER
Garden Plots Assigned by Number
15
CALIFORNIA
AGENDA REPORT
MEETING DATE: September 08, 2009 Council Item(X) CRA Item ( )
TITLE: Uniform Reimbursement Request New COP Graduates
PRESENTED BY: Bernie Simon, Finance Director and Acting City Manager
RECOMMENDATION: Approve Reimbursement to New COP Members and Appropriate
$1,000 Available Undesignated, Unreserved General Fund Balance
Reserve
BACKGROUND:
Citizens on Patrol are a vital and important addition to the community for law enforcement
purposes. Historically, the City has paid for the initial uniforms of new Citizens on Patrol (COP)
members. COP volunteers have always contributed many hours to the community. There is no
r funding for this item in the FY 2009-10 City Budget.
DISCUSSION:
Sheriffs Department SSS Nina Mendoza has done a great job recruiting for new COP members
and currently has nine members going to the academy on September 14t' for training. In FY
2008-09, two new members received approval to be reimbursed for additional items beyond the
basic uniform which was paid for out of a miscellaneous account. Staff would recommend that
we go back to the original tradition of only paying for the initial basic uniform. The basic
uniform is considered the shirt, name tag, slacks, and a belt along with authorized patches, to be
purchased from a uniform supply company recommended by the Sheriffs Department. The cost
per basic uniform is approximately$110.
Nine volunteers are scheduled to attend the September 2009 Citizen Volunteer Academy. The
new volunteers include: Rudy Garcia, Robert Hernandez, Steven Lee, Margaret Miller, Steve
Morales, Ann Elise Shebeck,Ajane Haines Wheeler, and Sylvia Wagner.
Staff has also requested that SSS Mendoza ask the GT Lions Club for some or all of the funding.
The volunteers needed to purchase their uniforms now for the academy and in anticipation of the
graduation.
Due to the "bare bones"budget that was adopted, there is no room to squeeze items in this year.
COUNCIL AGENDA ITEM NO.
1
FISCAL IMPACT:
$1,000 decrease in available, undesignated, unreserved General Fund Balance Reserve.
Respectfully submitted,
Bernie Simon
Finance Director and Acting City Manager
pp
Manager Approval:
g
Bernie Simon
Acting City Manager
ATTACHMENTS:
1)Volunteer Academy Session List
CITIZEN VOLUNTEER ACADEMY
COP Academy Instructors and dates starting Wednesday 9116109 to Monday 9/28109
Session Instructor Location/Date/Time
Introduction to COP Academy
Professionalism
Uniform Policy
Command Structure
Standard Operating Procedures
Introduction to Law
-- History of Law Enforcement
i
Media Relations
Crime Prevention
Neighborhood Watch
Incident Command System.
Traffic Control
Radio Procedures
Understanding the Crime Scene
Drug Influence Recognition
! Graffiti/Gangs
Driver Awareness/Defensive Driving
First Aid/CPR
Final Exam
Graduation
Tour of CDC/Swearing In
3
flt
�iLl'FURNIA AGENDA REPORT
MEETING DATE: September 8, 2009 Council Item( X ) CRA Item ( )
TITLE: FY2009 EMPG Grant Application
PRESENTED BY: Bernie Simon
RECOMMENDATION: Adopt resolution for application for EMPG and Appropriate up to
$2,063 from Undesignated, Unreserved General Fund Balance
Reserve for Grant Match
BACKGROUND:
The FY 2009 Emergency Management Performance Grant (EMPG) is to support comprehensive
emergency. management at the local level and to encourage the improvement of mitigation,
preparedness, response and recovery capabilities for all hazards. Funds provided under the
EMPG program must be used to support local emergency management program activities that
contribute to the San Bernardino County Operational Area's capability to prevent, prepare for,
mitigate against,respond to and recover from emergencies and disasters, whether natural or man-
made.
Grand Terrace has been allocated a balance of $4,427 to be used for supporting
Organization/Planning, Equipment, Training and Exercise in regards to prevention, preparation
for, mitigation against, response to and recovery from emergencies and disasters.
DISCUSSION:
Staff recommends the use of the EMPG Grant funds for the items listed in the grant documents.
The FY2009 EMPG program contains a matching component and requires a dollar-for-dollar
match, which can be cash and/or in-kind. All grant funds requested must be matched by
allowable Organization/Planning, Equipment, Training and Exercise. Staff time and EOC budget
will cover $2,364 of the matching contribution. The remaining match would need to be covered
by the undesignated, unreserved general fund balance reserve funds for the amount of$2,063 for
the remainder matching funds (dollar for dollar). There are no funds in the FY 2009-10 budget
for a grant.match. As an alternative, the Council may limit the grant application to only the in
kind matching funds of$2,364 to reduce out of pocket expense.
dC®UNaL AGENDA ITEM NO.
1
FISCAL IMPACT:
$2,063 for the matching component of the FY2009 EMPG grant to come from undesignated,
unreserved General Fund Balance Reserve.
Respectfully submitted,
Bernie Simon
Acting City Manager and Matt Wirz, Management Analyst
Manager Approval:
Bernie Simon
Acting City Manager
ATTACHMENTS:
FY 09 EMPG Grant Document
FIRE DEPARTMENT • PUBLIC AND SUPPORT
6 SERVICES GROUP
OFFICE OF EMERGENCY SERVICES PAT A.DENNEN
1743 Wro Way Rla ft CA 92376
Fire Chief
(902)354-3995 Fu (909)356--3965
County Firs Warden
August 26, 2009
TO: FISCAL YEAR 2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG)
PROGRAM NON-COMPLIANT SUB RECIPIENTS
SUBJECT: FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM
t
— URGENT AND TIME SENSITIVE INFORMATION —
On July 22, 2009, County OES distributed the Emergency Management Performance Grant (EMPG)
Program Subrecipient Agreement package for Fiscal Year 2009 (FY09) Program. Several
jurisdictions have requested an application extension in order to complete and submit the required
application documents. Other jurisdictions have not acknowledged this process and are encouraged
to do so immediately.
In order to secure your allocated 2009 EMPG funds this office has extended your jurisdiction's
application submittal deadline to September 30, 2009. The following submittal documents and
worksheet(s) are to be completed and submitted to this office no later than September 30 2009 in
order to apply for FY2009 EMPG Program funding:
• Cover letter from your jurisdiction
• FY2009 EMPG Program Sub Recipient Agreement(Attachment B)
• FY2009 EMPG Budget Detail Worksheet(s) (Attachments C-F)
We also request that you provide justification in your cover letter explaining why your jurisdiction was
unable to meet the original FY09 EMPG program submittal deadline of August 14, 2009. Please
note, no additional extensions will be-granted after the September 30 2009 deadline.
Due to the potential audit of the EMPG Program in the future by the California Emergency
Management Agency you may not spend against the FY09 EMPG Program until you complete the
above and receive a notification to proceed from this office.
Should you have questions regarding this grant program please feel free to contact Jesus Felix, Staff
Analyst Il, or myself at (909) 356-3998.
Sincerely,
DENISE L. BENSON, Division Manager _
San Bernardino County Fire Protection District
Office of Emergency Services
.San Bernardino,Operational Area Lead Agency
DLS:jf
Attachments:
FY09 EMPG Reference Document
FY09 EMPG Program Sub Recipient Agreement Package
FY 09 EMPG Program
Items Needed Cost Tax S/H Total Category AEL# Local Share EMPG Share
Live broadcast equipment - 330 3301 4 04 AP-09-ALRT 330
Adobe Audition 350 3501 4 04 AP-09-ALRT 350
Sound Blaster Card 70 701 4 04 AP-09-ALRT 70
Standing Wave Meter 135 10 1451 4 04 AP-09-ALRT 145
SatWorks Bill- FY 09 Budgeted 600 6001 6 06 CC-03-SATP 600
In kind—MA wages for AM operations 1764 1764 1764
Generator 3500 306 3806 10 10 GE-00-GENR 1890 1916
Corn uter/ Printer 1754 1754 4 04 HW-0I-INHW 173 1581
Plantronics Mic and Headset 351 35 4 04 AP-09ALRT I - 35
8854 44271 4427
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Attachment A
SAN BERNARDINO COUNTY OPERATIONAL AREA
EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)
FISCAL YEAR 2009 (FY09) EMPG PROGRAM CRITERIA
Proaram Purpose:
To provide resources to San Bernardino County Operational Area (OA) for the development and
implementation of the Standardized Emergency Management System (SEMS)/National Incident
Management System (NIMS) within the County; and to continue to support the Operational Area
Coordinating Council (OACC) with comprehensive Emergency Management planning and
participation by the County and cities/towns.
Ellaible Jurisdictions:
The County and any city/town in the OA may apply.
Use of Funds:
The purpose of the Fiscal Year 2009 (FY09) Emergency Management Performance Grant
(EMPG) is to support comprehensive emergency management at the local level and. to
encourage the improvement of mitigation, preparedness, response and recovery'capabilities for
all hazards. Funds provided under the EMPG program must be used to support local emergency
management program activities that contribute to the San Bernardino County Operational Area's
capability to prevent, prepare for, mitigate against, respond to and recover from emergencies
and disasters, whether natural or man-made.
The EMPG program criteria and funding distribution will be based on a State fiscal year cycle
(July 1 through June 30). The FY09 EMPG has a 12 month performance period (July.1, 2009 to
June 30, 2010). Eligibility to receive EMPG funds will be based on the following criteria:
San Bernardino County Operational Area Criteria (Required)
1. Be a signatory to the OA OACC Agreement.
2. Designate an Emergency Services Program Manager responsible for oversight of
jurisdiction's program and to serve as the coordinator for SEMS/NIMS integration.
3. Attend three (3) of four (4) Operational Area Coordinating Council (OACC) meetings by a
Primary or Alternate representative within the FY09 EMPG Program performance period
(July 1, 2009, to June 30, 2010).
4. Match any State and Local Assistance (SLA)/Emergency Management Performance Grant
(EMPG) funds received dollar-for-dollar in cash, in-kind or a combination thereof,;allocated
for Emergency Management programs and/or equipment dedicated within the jurisdiction.
5. Comply with grant monitoring and record retention requirements for property, programmatic,
and financial records in accordance with state and federal guidelines. File a Sub Recipient
Agreement Form (Attachment B)with the Operational Area Lead Agency by August'14. 2009.
6. Complete and submit applicable FY09 EMPG Program Budget Detail Worksheets
(Attachment C-F), by August 14. 2009, for any proposed'EMPG program expenses.
7. Complete the FY09 EMPG Program Compliance Assurance Form (Attachment G) and
submit it to the Operational Area Lead Agency no later than July 16, 2010.
8. Complete a Reimbursement Request for Grant Expenditures form (Attachment H) and submit
it to the Operational Area Lead Agency no later than July 16, 2010.
1
6
San Bernardino County Operational Area
Emergency Management Performance Grant(EMPG) Program
FY09 Program Criteria
Page 2 of 3
State Fundamental Activities (Recommended Criteria)
Listed below are the key areas the California Emergency Management Agency (CaIEMA) will be
focusing on in the FY09 EMPG programs. The County, cities, and towns are strongly
encouraged to focus on these activities as well.
1. Information Management Technology and Process: Participate with CaIEMA in a
Feasibility Study Review to develop a new emergency information management system
(technology and process).
2. Emergency Responder Credentialing Program: Participate in a regional Emergency
Managers Mutual Aid (EMMA) exercise.
3. Alert and Warning: Assess the ability to notify the citizens within their jurisdiction of
imminent or actual emergencies where a warning would give sufficient additional time for
action and increase safety.
4. Special Needs: Evacuation and sheltering needs of the special needs population should be
addressed. Recognize the need to identify, transport, and provide required medical or
supportive care to people with physical, sensory, or cognitive, language, or economic
limitations that must be evacuated or sheltered during a disaster.
5. Mass Evacuation: Evaluate the ability to move a large and demographically diverse group
of people within a short time period to a safe location within your jurisdiction and/or adjoining
jurisdiction. Under extreme catastrophic events, this distance may not be far enough to
provide the expected level of protection. If necessary, plans should be developed or revised
to address this issue.
6. Care and Sheltering: In the event of a mass evacuation, the need to temporarily feed,
shelter, and provide basic hygienic and medical support becomes an issue that local
jurisdictions will have to address. Another consideration in this area will be the need to
shelter-in-place and ensuring that the jurisdiction's population is prepared to remain in their
homes and/or places of business for multiple days at a time.
7. Planning: Review and revise the jurisdiction's Emergency Operations Plan in accordance
with the schedule established in the plan, and submit the revised plan to CaIEMA at least
every three years for their review according to published emergency plan criteria.
8. Exercises: Participate in disaster exercises that test the jurisdiction's emergency plan,
emergency facilities and equipment; prepare After Action Reports identifying corrective
actions; and take appropriate action to implement recommended corrective actions.
9. Regional Catastrophic Planning: Where it is likely that a disastrous event could involve
more than one jurisdiction, local jurisdictions should be expanding their catastrophic event
planning to include their neighboring jurisdictions and federal, state, and private entities.
10.Continuity of Operations (COOP) and Continuity of Government (COG) Planning:
Review and revise their current plan as necessary.
Program Compliance Review:
Accountability measures for all grantees will be based on the OA FY09 EMPG program criteria.
The Steering Committee, established by the OACC, will review the program criteria annually
and before disbursement of funds. If a local jurisdiction fails to achieve the annual eligibility
requirements, the OA may withhold funding for that jurisdiction.
7
San Bernardino County Operational Area
Emergency Management Performance Grant(EMPG) Program
FY09 Program Criteria
Page 3 of 3
Available EMPG Funds under this Grant for the San Bernardino Oaerational Area:
Total FY09 EMPG allocation: $320,158.
Distribution of funds:
The EMPG funds are distributed to the 24 cities and towns and the County, as members of the
San Bernardino County Operational Area. Each are allocated a $3,000 base,with the remainder ,
of the grant distributed on a per capita basis to each eligible jurisdiction. The! per capita
calculations are based on 2008/2009 California Department of Finance Demographic Research
unit E-1 table (http://www.dof.ca.gov/research/demographic/reports/estimates/e-1/2008-09/).
f
This form should be completed and submitted to County OES by August 14, 2009 Attachment B
SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
OFFICE OF EMERGENCY SERVICES
FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) PROGRAM
SUB RECIPIENT AGREEMENT
Name of Sub Recipient City of Grand Terrace
Address: 22795 Barton Rd.
r
L City: Grand Terrace State: CA Zip Code: Q1214112
Telephone Number: (909)4'in_7916
E-Mail Address: bsimon@cityofgrandterrace.org
In acceptance of the fiscal year 2009 Emergency Management Performance Grant Program funds,
the above referenced Sub Recipient understands and agrees to the following Federal Grant Guides:
1. Has the,legal authority to apply for Federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the non-Federal share 1 project costs) to
ensure proper planning, management and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General of the United States, and if
appropriate, the State, through any authorized representative, access to and the right to
examine,all records, books, papers, or documents related to the award; and will establish a
proper accounting system in accordance with generally accepted accounting standards or
agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or
personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of
the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C.
63)
relating to prescribed standards for merit systems for programs funded under one of thenineteen statutes or regulations specified in Appendix A of OPM,s Standards for a Merit
System of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not
limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973,
as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107), which prohibits
o
FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG)PROGRAM
SUB RECIPIENT AGREEMENT
Pago 2 of s
discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L.
92-2S5), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act
of 1970 (P.L. 91-616), as amended. relating to nondiscrimination on the basis of alcohol
abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C.
290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse
patient records; (h) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as
amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any
other nondiscrimination provisions in the specific statute(s) under which application for
Federal assistance is being made; and 0) the requirements of any other nondiscrimination
statute(s)which may apply to the application.
7. Will comply, or has already complied, with the requirements of Titles II and 1.11 of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which
provide for fair and equitable treatment of persons displaced or whose property is acquired as
a result of Federal or federally assisted programs. These requirements apply to all interests in
real property acquired for project purposes regardless of Federal participation in purchases.
8. Will comply with the provisions of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328)
which limit the political activities of employees whose principal employment activities are
funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§ 276a to
276a7), the Copeland Act (40 U.S.C. § 276c and 18 U.S.C. §§ 874), and the Contract Work
Hours and Safety Standards Act (40 U.S.C. §§ 327-33.3), regarding labor standards for,
federally assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (P.L. 93234) which requires recipients in a special flood
hazard area to participate in the program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10;000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following:
(a) institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990: (d)
evaluation of flood hazards in floodplains in accordance with EO 11988; (e)assurance of
project consistency with the approved State management program developed under the
Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (f) conformity of Federal
actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of
1955, as amended (42 U.S.C. § 7401 et seq.); (g) protection of underground sources of
drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93=523); and (h)
protection of endangered species under the Endangered Species Act of 1973, as amended,
(P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related
to protecting components or potential components of the national wild and scenic rivers
system.
1t
FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG)PROGRAM
SUB RECIPIENT AGREEMENT
Page 3 of•
13. Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic'.Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and
protection of historic properties), and the Archaeological and Historic Preservation Act of
1974 (le U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1968 (P.L. 89-544, as amended, 7
U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals
held for research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. §§ 4801 et seq.)
which prohibits the use of lead based paint in construction or rehabilitation of residence
structures.
17. Will cause to be performed the required financial and compliance audits in accordance with
the Single Audit Act of 1984 or OMB Circular No. A-133, Audits of Institutions of Higher
Learning and other Non-profit Institutions.
18.Will comply with all applicable requirements of all other Federal laws, executive orders,
regulations and policies governing this program.
19.Sub Recipient shall submit (to County Fire/OES) a copy of their procurement policies and
adhere to such policies as specified in the OMB Circular, and shall comply,with the financial
and administrative requirements set forth in the current editions of the Office of Justice
Programs (OJP) Financial Guide.
20.Sub Recipient shall attach Request for Proposals, bid advertisements, and/or a list of quotes
from qualified vendors, etc. to Reimbursement Requests when procurement policies require
such procedures in the purchasing of grant equipment.
21.Sub Recipient will not make any award or permit any award (sub-grant or contract) to any party
which is debarred or suspended or is otherwise excluded from or ineligible for participation in
Federal assistance programs under Executive Order 12549 and 12689, "Debarment and
Suspension.." Sub Recipient is responsible to'ensure that,vendors and/or consultants are fully
qualified for services and have not been debarred or suspended from the State. Suspended or
debarred suppliers can be located on www.vd.dos.ca.cilov/smbus/sust)endlist.htm.
22.Sub Recipient must maintain all payment documents and procurement records for grant
Purchases/expenditures for three (3) years after the close of the grant, which occurs when the
California Emergency Management Agency (CaIEMA) has filed the final report.
23.Sub Recipient shall immediately report to (County Fire/OES) all damaged, lost or stolen
equipment/property that is purchased with grant funds per the OMB Circular. Sub Recipient
must be complete and return the attached "Damaged, Lost, or Stolen Report Form" to County
Fire/OES for reporting to the California Emergency Management Agency (CALEMA).
' 11
FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG)PROGRAM
SUB RECIPIENT AGREEMENT
Page 4 of e
24.It shall be'the responsibility of the Sub Recipient to track and maintain all equipment on a
generally accepted accounting system. County Fire/OES will request periodic progress reports
on the location and condition of grant purchased equipment to forward to CALEMA when
necessary:
CERTIFICATIONS
Certification for Contracts Grants Loans and Cooperative Aareements
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant; loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form=LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
(3) The undersigned shall require that the language of this certification. be included ,in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly. This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed.by section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
Statement for Loan Guarantees and Loan Insurance
The undersigned states, to the best of his or her knowledge and belief,that:
If any funds have been paid or will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of,Congress, an officer,or employee of Congress, or an
employee of a Member of Congress in connection with this commitment providing for the United
States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions. Submission of this
statement is a' prerequisite for making or entering into this transaction imposed by section 1352, title
31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
12
FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG) PROGRAM
SUB RECIPIENT AGREEMENT
Page 5 of e
2. DEBARMENT SUSPENSION AND OTHER RESPONSIBILITY MATTERS DIRECT RECIPIENT):
As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR,
Part 17:
A. The applicant certifies that it and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
11 from covered transactions by any Federal department or agency;
(2) Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State, or
local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
(3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (A)(2) of this certification; and
(4) Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
3. CERTIFICATIONS REGARDING DRUG-FREE WORKPLACE RE UIREMENTS: This
certification commits the applicant to compliance with the certification requirements under 44 CFR,
Part 17 Govemment-wide Requirements for Drug-Free Workplace (Grants).
A. The grantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawfut manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about—
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant
be given a copy of the statement required by paragraph (a);
1�
FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG)PROGRAM
SUB RECIPIENT AGREEMENT
Page d of e
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will—
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a, criminal drug
statute occurring in the workplace no later than five calendar days after such conviction;
(e) Notifying County Fire/OES in writing, within ten calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to every grant—-
officer or other designee on whose grant activity the convicted employee was working, unlesa),
the Federal agency has designated a central point for the receipt of such notices. Notice shall
include the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted—
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation
of paragraphs (a), (b), (c), (d), (e) and (f).
4. SWEATFREE CODE OF CONDUCT:
a. All applicants contracting for the procurement or laundering of apparel, garments or
corresponding accessories, or the procurement of equipment, materials, or supplies, other than
procurement related to a public works contract, declare under penalty of perjury that no apparel,
garments or corresponding accessories, equipment, materials, or supplies furnished to the state
pursuant to the subgrant have been laundered or produced in whole or in part by sweatshop
labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child
labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced
labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or
exploitation of children in sweatshop labor. The applicant further declares under penalty of
perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California
Department of Industrial Relations website located at www.dir.ca.aov, and Public Contract Code
Section 6108.
b. The applicant agrees to cooperate fully in providing reasonable access to the applicant's
records; documents, agents or employees, or premises if reasonably required by authorized
officials of the contracting agency, the Department of Industrial Relations, or the Department of
Justice to determine the contractor's compliance with the requirements under paragraph (a).
5. DOMESTIC PARTNERS: For subgrants executed or amended after July 1, 2004, the applicant
may elect to offer domestic partner benefits to the applicant's employees in accordance with Public
Contract Code section 10295.3. However, the applicant cannot require an employee to cover the
costs of providing any benefits which have otherwise been provided to all employees;regardless of
marital or domestic partner status.
1�
FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG)PROGRAM
SUB RECIPIENT AGREEMENT
Page 7 of•
TERMS AND CONDITIONS
The following laws apply'to persons or entities doing business with the State of California.
1. CONFLICT OF INTEREST: Applicant needs to be aware of the following provisions regarding
current or former state employees. If subgrantee has any questions on the status of any person
rendering services or involved with the Agreement, the awarding agency must be contacted
immediately for clarification.
Current State,Employees (Public Contract Code §10410):
1) No officer or employee shall engage in any employment, activity or enterprise from which the
officer or employee receives compensation or has a financial interest and which is sponsored or
funded by any state agency, unless the employment, activity or enterprise is required as a
condition of regular state employment.
2) No officer or employee shall contract on,his or her own behalf as an independent contractor with
any state agency to provide goods or services.
Former State Employees(Public Contract Code§10411):
1) For the two-year period from the date he or she left state employment, no former state officer or
employee may enter into a contract in which he or she engaged in any of the negotiations,
transactions, planning, arrangements or any part of the decision-making process relevant to the
contract while employed.in any capacity by any state agency.
2) For the twelve-month period from the date he or she left state employment, no former state
officer or employee may enter into a contract with any state agency if he or she was employed
by that state agency in a policy-making position in the same general subject area as the
proposed contract within the 12-month period prior to his or her leaving state service.
If applicant violates any provisions of above paragraphs, such action by applicant shall render
this Agreement void. (Pub. Contract Code §10420)
Members of boards and commissions are exempt from this section if they do not receive
payment other than payment of each meeting of the board or commission, payment for
preparatory;time and payment for per diem. (Pub. Contract Code §10430 (e))
2. LABOR CODE/WORKERS' COMPENSATION: Applicant needs to be aware of the provisions
which require every employer to be insured against liability for Worker's Compensation or to
undertake self-insurance in accordance with the provisions, and applicant affirms to comply with
such provisions before commencing the performance of the work of this Agreement. (Labor Code
Section 3700)
3. AMERICANS WITH DISABILITIES ACT: Applicant assures the State that it complies with the
Americans with Disabilities Act (ADA) of 1990, which prohibits,discrimination on the basis of
disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42
U S.C. 12101 et seq.)
15
FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG)PROGRAM
SUB RECIPIENT AGREEMENT
Page S of d
4. APPLICANT NAME CHANGE: An amendment is required to change the applicant's name as
listed on this Agreement. Upon receipt of legal documentation of the name change the State will
process the amendment. Payment of invoices presented with a new name cannot be paid prior to
approval of said amendment.
5. RESOLUTION: A county, city, district, or other local public body must provide the State with a
copy of a resolution, order, motion, or ordinance of the local governing body which by law has
authority to enter into an agreement, authorizing execution of the agreement.
6. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the applicant shall not be.
(1) in violation of any order or resolution not subject to review promulgated by the State Air
Resources Board or an air pollution control district;
(2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the
Water Code for violation of waste discharge requirements or discharge prohibitions; .or
(3) finally determined to be in violation of provisions of federal law relating to air or water pollution.
Failure to comply with these requirements may result in suspension of payments under the
Agreement or termination of the Agreement or both and applicant may be ineligible.for award of any
future State agreements if the department determines that any of the following has occurred: the
applicant has made false certification, or violated the certification by failing to cant' out the
requirements as noted above. (Gov. Code §8350 et seq.)
By signing this agreement, the Sub Recipient has read, understands, and agrees to the above terms\
(The signator to this agreement should be an authorized individual with signature authority consistent
with the actions required on these documents for the applying jurisdiction, e.g. an Elected Official,
Mayor, City/Town Manager, Fire Chief or Police Chief, County Department Head, and/or Designee.)
Bernie Simon Acting City Manager
Name (Print Please) Title
Authorized Agent Date
1E
This Eocm should be completed FY2009 Emergency Mi,_ jement Performance Grant
and submitted to County OESl t
by August 14. 2009 (EMPG)Bud'_ ..,!,.Detail WorkshNt Attachment C
ORGANIZATION/PLANNING
Jurisdiction: Grand Terrace Contact Name: Bernie Simon
Address Line: 22]955 Barton Rd- Phone Number: (gOgl 430 _ 97 t 6
Address Line:-9rand Te ar ,_C& E-mail Address: _ bsimon@citvofQrandterrace orst
92313
PERSONNEL INFORMATION ESTIMATED COSTS ACTIVITIES AND FINAL
PRODUCT(S)
Last Name Proposed Budget Total Amount to be h Management
Pint Name PoaltloMitle Amounr Local Shan" EMPG Shan Grant Activities and Deliverables
Emerge
ro cast Statlon.Cr
This Includes salary and fringe benefits $0.00
Please explain below how your luriediction will fund the local match:
Wages, Overhead, Etc.
ki yin Bernardino County Fire Protection District
M. •�of Finarnanew %wevb...
This form should be FY2009 Emergency Management Performance Grant Attachment D
completed and submitted to (EMPG)Budget Detail Woftheet
County OES by August 14.2W9
EQUIPMENT
Jurisdiction Name. City if Grand Terrace
Point of Contact: Bernie Simon
Address: 22795 Barton Rd. Grand Terrace, Ca 92313
Phone Number: (909) 430 - 2216
Date Submitted. 9-9-09
Equipment Equipment Shipping i Totai proposed Local EMP(
j4AP-09ALRT
EL No.' Tltls Dan on Unit Cost Subtotal Tax Itartdll Amount Share" Shan
-0 ALRT stems c o c. reamp or live ore 0
4AP-09ALRT S stems c ot* a ter Car i70 -0 70
ALRT stems u lic Not. anton cs c ea se t -0 0 �0
ALR stems, c o Stan in eve eter 135 i 0 d0
stems, c o - 3 0 1 t 0 5-09ALRT S stems c ot. eskto Corn uter + r me 1 i 1754 173 1581
- 3SATP hone Sat.Porta e a a ite Phone Service 5600-0 QO Generators att Honda enera or = 06 0 1 9
S - _
i - -
ise reference the Authorized Equipment List(AEL)website at https://www.rkb.us for allowable equipment $0.00
Eligible Categories:
matron Technology(Category 4)
ar Security Enhancement Equipment " Please explain below how vour Jurisdiction will fund the local match:
operable Communications Equipment
action
aer Dollar match funds along with In-kind Staffi� expense
RNE Reference Materials y
RNE Incident Response Vehicles
(sical Security Enhancement Equipment
RNE Logistical Support Equipment
ier Authorized Equipment
San Bernardino County Fire Protection District
rn
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, APPROVING THE
APPLICATION FOR GRANT FUNDS FROM EMPG
WHEREAS, THE City of Grand Terrace is a general law city incorporated under the
laws of the State of California; and
WHEREAS, the FEMA and the State of California has a grant program available for
Emergency Management Performance Grant,Program (EMPG); and
WHEREAS, the City of Grand Terrace desires to apply for EMPG funds; and
WHEREAS, the City Council will appropriate sufficient funds from undesignated,
unreserved, General Fund Balance Reserve to fund the matching grant funds as needed;
NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby
resolve, declare, determine, and order as follows:
Section 1. Approves the filing of an application for EMPG funds.
Section 2., Certifies that the applicant has reviewed, understands, and agrees to the
grant requirements as provided.
Section 3. Appropriates sufficient funds from undesignated, unreserved, General Fund
Balance Reserve to fund matching EMPG grant funds.
Section 4. Authorizes Acting City Manager Bernie Simon to execute grant documents
on behalf of the city.
PASSED, APPROVED AND ADOPTED this 8t' day of September, 2009.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand
Terrace
19
Resolution No.
Page 2
I, BRENDA MESA, City Clerk of the City of Grand Terrace, do hereby certify that the
foregoing Resolution was introduced and adopted at a regular meeting of the.City Council
of the City of Grand Terrace held on the 811 day of September, 2009, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Brenda Mesa, City Clerk
Approved as to form: , \'
City Attorney
2(