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September 22, 2009 1T 1• -FILE tOPY' GRAND TEYttt CE September 12,2009 22795 Barton Road -Grand Terrace California 92313-5295 Civic Center(909)824-6621 CITY OF .GRAND TERRACE- Pax(909)783-7629 Fax(909)783-2600 Maryetta Ferri •CRACITY COUNCIL Mayor REGULAR MEETINGS Lee Ann Garcia 2 AND-41 -Tuesday- - 6:00 p p. Mayor Pro Tem ' Bea Cortes Jim Miller Walt Stanckiewitz Council Members - Bernie Simon Acing City Manager Council Chambers Grand Terrace Civic Center 227.95 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS September 22,2009 GRAND TERRACE CIVIC CENTER 6:00 p.m. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT (909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO �- SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION dlti.� r ' CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 09-08-2009 Minutes Approve 2. Prepare Design and Specifications for The Reconstruction of Grand Authorize/Appropriate Terrace Road,Between Barton Road and 400 Feet North of Vivienda Avenue 3. Preparation of a Preliminary Plan to Evaluate Converting the Senior Authorize/Appropriate Center Kitchen to a Commercial Kitchen ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Proclamation-Fire Prevention Week-October 4-10,2009 B. Chamber of Commerce Business of the Month C. Presentation of Blue Mountain Paper Mache Artwork D. Grand Terrace Community Day Sponsors 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen j may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Dated 09-22-2009 1 Approve COUNCIL AGENDA 09-22-2009 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION B. Waive Full Reading of Ordinances on Agenda C. Approval of 09-08-2009 Minutes Approve D. Glendora Drive Street Improvement Project Approve E. Preparation of a Preliminary Plan to Evaluate Converting the Authorize Senior Center Kitchen to a Commercial Kitchen 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act on any item not on the agenda,but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. REPORTS A. Committee Reports 1. Crime Prevention Committee a. Minutes of May 11,2009,June 8,2009 and July 13,2009 Accept 2. Community Emergency Response Team(C.E.R.T.) a. Minutes of August 4,2009 Accept 3. Historical and Cultural Activities Committee a. Minutes of July 6,2009 Accept B. Council Reports RrR 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS A. FY 2009 EMPG(Emergency Management Performance Grant) Adopt Application 8. NEW BUSINESS-None 9. CLOSED SESSION A. Selection of City Manager ADJOURN CITY COUNCIL i THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,OCTOBER 13,2009 AT 6:00 P.M. AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - SEPTEMBER 8,2009 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on September 8, 2009 at 6:00 p.m. PRESENT: Maryetta Ferre, Chairman Lee Ann Garcia,Vice-Chairman Bea Cortes, Agency Member Jim Miller, Agency Member Walt Stanckiewitz, Agency Member Brenda Mesa, City Clerk Bernie Simon, Finance Director/Acting City Manager Joyce Powers, Community& Economic Development Director Richard Shields,Building& Safety Director John Harper, City Attorney Lt. Tony Allen, Sheriffs Department ABSENT: John Salvate, San Bernardino County Fire Department r�l CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M. APPROVAL OF 08-25-2009 MINUTES CRA-2009-41 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER STANCKIEWITZ, CARRIED 4-0-0-1 (AGENCY MEMBER CORTES ABSTAINED),to approve the August 25,2009 Community Redevelopment Agency Minutes. APPROVAL OF AN AMENDED PROFESSIONAL SERVICES CONSULTANT AGREEMENT BETWEEN THE CITY AND CHAMBERS GROUP, INC. TO COMPLETE NEEDED TECHNICAL STUDIES FOR THE GENERAL PLAN AND REDEVELOPMENT PLAN AMENDMENT ENVIRONMENTAL IMPACT REPORT CRA-2009-42 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY MEMBER CORTES, CARRIED 5-0,to approve a$16,110.00 Budget Appropriation from the Redevelopment Agency undesignated available fund balance for an Amended Professional Services Consultant Agreement between the City of Grand Terrace and Chambers Group,Inc.to complete needed technical studies for the General Plan and CRA AGENDA ITEM NO. I Community Redevelopment Agency Minutes September 8,2009 Page 2 Redevelopment Plan Amendment Environmental Impact Report. DEMOLITION BID AWARD FOR 22720 VISTA GRANDE WAY CRA-2009-43 MOTION BY AGENCY MEMBER CORTES,SECOND BY AGENCY MEMBER STANCKIEWITZ,CARRIED 5-0,to award Bid Number GTB-09-06 Demolition of _ 22720 Vista Grande Way to Beckco, Inc. In the amount of$16,483. Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 6:15 p.m.,until the next CRA/City Council Meeting that is scheduled to be held on Tuesday,September 22,2009 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace D 1.. CALIfE0RN1A AGENDA REPORT MEETING DATE: September 22, 2009 Council Item( ) CRA Item (X ) TITLE: Prepare Design and Specifications for the Reconstruction of Grand Terrace Road, between Barton Road and 400 feet North of Vivienda Avenue PRESENTED BY: Community and Economic Development Department and Building and Safety/Public Works Department RECOMMENDATION: Authorize staff to prepare the street design and specifications for public bidding and appropriate Agency funds in the amount of $25,100 to cover the engineering costs. BACKGROUND: Over several years,the condition of Grand Terrace Road, between Barton Road and Vivienda Avenue (west of I-215), has deteriorated severely due to the poor quality of the asphalt and sub- grade, ands heavy truck traffic. More recently,the City of Riverside Water Utilities removed and patched the west side of the road for a water line project. Staff has received numerous complaints from the neighborhood about the poor street conditions and the effect on their personal vehicles. The City of Riverside Public Utilities is obligated to repave a,12 foot roadway section only, which would still leave the overall street and sub-grade in poor condition. The City Engineer has recommended removing and reconstructing the existing road for a longer term solution. Staff has discussed the best option with Riverside engineers, and they are amenable to funding the new asphalt overlay for the portion of the 12 foot roadway section over the new water line, as part of the reconstruction project. Riverside Utilities will also be replacing curb and gutter in areas that were disturbed by their project. DISCUSSION: Staff has obtained an estimate of$25,100 from Willdan Engineering, the City Engineer,to prepare the plans and bid specifications for this project. The City's contract with Willdan Engineering for engineering services is current, but sufficient funds are not now budgeted for this project. Therefore, staff is recommending that Agency funds be appropriated to complete the necessary design work. CRA AGENDA ITEM NO. 2 1 The City Engineer has estimated the reconstruction work at $180,000-$190,000.- Riverside Utilities' share would be approximately $40,000450,000, based on the square footage,of their area of responsibility and the cost per unit estimate. Upon the Agency's approval to prepare the .design, staff will evaluate funding options for project construction, including Agency and CDBG funds. Applying for CDBG funding,however, may delay project construction. Before any bid is awarded for the reconstruction, Riverside Utilities has agreed to either provide . their funds up front or sign a reimbursement agreement for their fair share. FISCAL IMPACT: Sufficient funds for the design and specifications are available in the CRA 80% undesignated fund balance. The Agency now has approximately$4.3 million available for new non_housing projects. The proposed ERAF payment to the State, if upheld, is estimated to be about$1.6 million, which would reduce available 80% funds to $2.7 million, pending receipt of new tax increment revenue. In addition,the Agency has $3 million reserved for future debt service, pending approval of the Redevelopment Plan Amendment. The Amendment will be presented for approval upon completion and circulation of the'EIR early next calendar year. Respectfully submitted, Joyce Powers Community and Economic Development Director Ric and Shields Building and Safety/Public Works Director Manager Approval: " - Bernie Simon Acting City Manager { ATTACHMENTS: Proposal for Engineering Services HJ d i RECEIVE WI LLDAN exteyour nding Engineering reach September 2, 2009 SEP 14 2009 DEFT OF BUILDING SAFETY Richard Shields Director of Building and Safety/Public Works 22795 Barton Rd., Suite B Grand Terrace, CA 92313 Subject: Proposal to'Provide Professional Engineering Design Services for Grand Terrace } Road from Barton Road to 400 feet north of Vivienda Street. Dear Mr. Shields: To assist the City with implementation of the proposed improvement project, Willdan hereby submits this proposal to provide professional engineering services for the design of Grand Terrace Road, between Barton Road and Vivienda Improvements. Contained in the proposal is a project description, scope of services, schedule, and fee to complete the project. Project Description The City desires to reconstruct Grand Terrace Road from Barton Road to 400 feet north of Vivienda Street to improve,traffic circulation and increase the service life of the Road. The proposed improvements include the excavation and removal of the existing pavement section, {� preparation and compaction of the existing sub grade, and construction and compaction of a new pavement section. In addition, there will be the placement of,new curb and gutter, wherever necessary, for the maintenance of proper drainage. Existing Utilities will be required to be field located and protected in the field during Construction. Appropriate Survey work, location of utilities, Traffic Control, and As-Built plans, and-Signing and Striping will be provided by the Contractor. Scope of Services 1. Provide coordination between the City and design team. 2. Confer with City staff to review, in full detail, the requirements for the project. Review available information pertinent to the project, including existing, survey data, as-built improvement plans, utility information, existing pavement section -and other available record data. 3. Research utility companies in the area and notify them by a first utility notice to obtain plans of their facilities. This information, then, will be plotted on the plans. A second notice will be submitted to the utilities at approximately 65 percent completion stage where conflicts are apparent, and a third notice sent at approximately 95 percent to seek relocations found if necessary. 4. All documentation of contacts and responses will be copied to the City. Willdan will prepare utility notices and deliver them to the City for mailing under City letterhead. Engineering I Geotechnical Environmental I Financial I Homeland Security 909.388.0200 1 800.789.7517 1 fax:909.888.5107 1 650 E.Hospitality Lane,Suite 400,San Bernardino,CA 92408-3317 1 www.wilidan.com 5. Prepare street improvement plans-for Grand Terrace Road (including title, details sheet and cross:sections) at a scale of 1"=40' and a vertical scale of 1"=4'. 6. Analyze the proposed drainage based on historic flows study so that the City can be guaranteed that proper drainage-is maintained. ' 7. Prepare signing and striping plan-for the entire, site area from the southerly boundary to the most northerly boundary as well as the intersections including cross-traffic on Barton Road and Vivienda Ave. j 8. Prepare construction cost estimates-and specifications for construction of the'project'. 9. Submit preliminary plans, specifications (bid schedule and technical provisions only) and estimates (PS&E) to the City for review and comment. 10. Upon approval, submit final PS&E with plans plotted on Mylar. Schedule We estimate that 65% PS&E can be completed for review within 6 weeks from receipt of Notice to Proceed. Once comments are 'received from the City, 95% PS&E will be completed for review within 3 weeks. Final PS&E can be completed 2 weeks from receipt of final City comments. FEE i We propose to provide the above engineering services based on the following.breakdown: Preliminary Survey and Topographic Details $ 3,500 Project Management $ 3,500 Title, Detail, Cross Sections and'Street Plans $ 6,100 Striping Plans $.3,000 Utility Coordination $ 3,500 Specifications $ 3,000 Engineering Cost Estimate $ 2,500. Total Not-to-Exceed Fee $ 25,100 Two originals of this proposal are being submitted.., Please indicate the City's approval and authorization to proceed by signing,both originals and returning one to our office. -! I Thank you for the opportunity to be of service to the City of Grand Terrace. We recognize the importance of this project to the City and,are committed to realizing its timely and successful completion. Should you have any questions regarding this proposal,please contact'Jim Mitsch at (909) 383=6102. I Engineering Geotechnical ! Environmental Financial Homeland Security 909.386.0200 ! 800.789.7517 1 fax:909.88&5107 1 650 E.Hospitality Lane,SuNe 406,San Bernardino,CA 92408-8317 www.willdan.com Grand Terrace Road, Barton Road to Vivienda Street (continued) Richard Shields Director of Public Works/Director of Building & Safety City of Grand Terrace, CA �.1 Ron Espalin Senior Vice President Willdan Company RE/JHM Engineering Geotechnical Environmental Financial Homeland Security 909.386.0200 1 800.789.7517 1 fax:909.888.5107 1 650 E.Hospitality Lane,Suite 400,San Bernardino,CA 92408-3317 www.willdan.com S / I i �A�,'FoaN�A AGENDA REPORT MEETING DATE: September 22, 2009 Council Item ( X ) CRA Item ( X ) TITLE: Preparation of a Preliminary Plan to Evaluate Converting the Senior Center Kitchen to a Commercial Kitchen PRESENTED BY: Community and Economic Development Department. RECOMMENDATION: Authorize staff to prepare a preliminary plan for a commercial kitchen at the Senior Center and appropriate Agency funds in the amount of$3,600 to complete the plan. BACKGROUND: At the Council's direction, staff has been evaluating options regarding the Senior Center kitchen, to include its permanent conversion to a commercial kitchen meeting the Health Department's requirements. Staff has met with Family Services, the`County Health Department staff, and an architect with extensive commercial kitchen experience. As a result, staff has determined that the majority of the existing improvements may have to be removed, the available space re- planned, and new improvements installed to meet commercial kitchen standards. DISCUSSION: A San Bernardino architect has reviewed the existing conditions and assessed redesigning the Senior Center kitchen. He has proposed that the City first prepare a preliminary design for review before preparing final plans, construction drawings and bid specifications. Based on the architect's extensive experience over 40 years and familiarity with the Health Department's guidelines for public eating places, staff is recommending that he prepare a preliminary design, at a cost of$3,600. Based on the preliminary design, the construction costs can then be estimated within a 10% margin. The actual cost would be based on the final specifications and bid responses. The preliminary plans will be completed within two weeks of the authorization to proceed. Staff will then return to the Council to review the information and discuss available options, including funding. FISCAL IMPACT: Sufficient funds for the preliminary design and costs analysis are available in the CRA 80% undesignated fund balance. The Agency now has approximately$4.3 million available for new CRA AGENDA ITEM NO. 1 non-housing projects. The proposed ERAF payment to the State, if upheld, is estimated to be about $1.6 million, which would reduce available 80% funds to $2.7 million, pending receipt of new tax increment revenue.. In addition, the Agency has $3 million reserved for future�debt service, pending approval of the Redevelopment Plan Amendment. The Amendment will be presented for approval upon completion and circulation of the EIR-early next calendar;year. Respectfully submitted, oyce• .owers Community and Economic Development Director Manager Approval: Bernie Simon Acting City Manager ATTACHMENTS: Proposal for Preliminary Plan i j 172LC�ZQPi�/�/. �� lii.ariCL. 9 SEPT.2009 a r c h i t e c t 2601 NO. DEL ROSA AVE.SUITE 220 SAN BERBARDINO,CALIFORNIA,92404 909/888-0459 CELL 909/556-9727 E-MAIL murfee_aia@verizon.net r JOYCE POWERS E MAIL jpowers@cityofgrandterrace.org PROPOSED FOR ARCHITECTURAL SERVICES SUBJECT: SR.CIT.COMMERCIAL KITCHEN. PROPOSAL: TO DEVELOPE A PERLIMINARY DESIGN CONCEPT FOR THE AREA NOW DEVELOPED AS A"NONCONFORMING"KITCHEN. INTO A COMMERICAL KITCHEN MEETING ALLTHE REQUIREMENTS AS SET FORTH BY THE COUNTY OF SAN BERNARDINO HEALTH DEPARTMENT. ALSO TO PROJECTED A BUDGET PRICE FOR THE COMMERICAL KITCHEN EQUIPMENT AND CONSTRUCTION COSTS. ALLOW APROX.TWO(2)WEEKS FOR THE DEVELOPMENT OF THIS PROPOSAL THE TOTAL COST FOR THIS ARCHITECTURAL SERVICE IS A FEE OF $3,600.00. THANK YOU FO UR COMCITERING OUR FERM. ell _ MICHAEL J. MURPHY I.A. A R C H I T E C T 3 A ,t t A v 4 FIRE PREVENTION WEEK October 4-10, 2009 WHEREAS, the City of Grand Terrace is committed to ensuring the safety and security atl of all those living in and visiting our city; and WHEREAS,fire is a serious public safety concern both locally and nationally,and homes are the locations where people are at greatest risk from fire;and WHEREAS, roughly 3,000 people die as a result of home fires and burns, more than 200,000 individuals are seen in the nation's emergency rooms for burn injuries;and WHEREAS, Thermal burns outnumber scalds nearly two-to-one, but for children ages five and under,scalds outnumber burns roughly two-to-one; and WHEREAS, cooking is the leading cause of home fires and home fire injuries, while heating equipment and smoking are the leading causes of home fire deaths, and wU WHEREAS, the City of Grand Terrace first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, the City of-Grand Terrace residents are responsive to public education measures and are able to take personal steps to increase their sae tyfrom are,especially in their homes; and WHEREAS,residents who have planned and practiced a home fare escape plan are more prepared and will therefore be more likely to survive afire, and WHEREAS,the 2009 Fire Prevention Week theme, "Stay Fire Smart!Don't Get Burned effectively serves to remind us all of the simple actions we can take to stay saferfromfire during Fire Prevention Week and year-round; NOW,THEREFORE,the City Council ofthe City of Grand Terrace,does hereby proclaim October 4.40,2009,as Fire Prevention Week throughout this City,and we urge all the people of'-,,Is Grand Terrace to protect their homes and families by heeding the important safety messages of Fire Prevention Week 2009,and to support the many public safety activities and efforts of the-City of Grand Terrace Fire and emergency services. This 22nd day of September, 2009. Mayor Ferri Mayor Pro Tem Garcia Council Member Cortes Council Member Miller Council Member Stanckiewitz COUNCIL AGENDA ITEM.NO. vchlist Voucher List Page: 1 09/16/2009 9:23:42AM CITY OF GRAND TERRACE Bank code : -bofa Voucher' Date Vendor Invoice Description/Account - Amount - 64180 9/2/2009 010731 STANDARD INSURANCE COMPANY 160-513170-000 SEPT EMPLOYEE DENTAL INSURANCE 10-022-61-00 1,160.52 10-180-1427000-000 4408 10-370A 42-000-000 44.08 Total : 1,248.68 64181 9/2/2009 010737 WESTERN DENTAL SERVICES INC. Sept 002484 Pla SEPTEMBER EMPLOYEE DENTAL INSURANCE 10-022-61-00 59.04 Total : 59.04 64182 9/3/2009 004587 MANAGED HEALTH NETWORK -3200009298 SEPTEMBER MHN INSURANCE 10-180-142-000-000 3008 10-370-142-000-000 12.80 -10-380-142-000-000 6.40 10-440-142-000-0.00 128.00 10-450-142-000-000 16.00 21-572-142-000-000 7.68 32-370-142-000-000 7.68 34-400-142-000-000 896 34-8,00-142-000-000 2.66 10-180-142-000-000 6.40 10-185-142-000-000 6.40 32-200-142-000=000 6.72 10-120-142-000-000 12.16 10-125-142-000-000 960 10-140-142.000-000 14.40 10-172-142-000-000 3.20 10-175-142-000-000 2 56 Total : 281.60 64183 9/3/2009 006772 STANDARD INSURANCE COMPANY Sept 006078690 SEPT LIFE AND DISABILITY INS COUNCIL AGENDA ITEM NO.01' /1 Page: 1 vchlist Voucher List Page: 2 09/16/2009 9:23:42AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64183 9/3/2009 006772 STANDARD INSURANCE COMPANY (Continued) 10-120-142-000-000 13.21 10-125-142-000-000 10.42 10-140-142-000-000- 15.63 10-172-142-000-000 3.48 10-175-142-000-000 2.78 10-180-142-000-000 32.04 10-370-142-000-000 12.02 10-380-142-000-000 6.95 10-440-142-000-000 54 35 34-400-142-000-000 963 34-800-142-000-000 2.78 32-200-142-000-000 10.06 10-185-142-000-000 695 10-450-142-000-000 10.43 32-370-142-000-000 5.06 21-572-142-000-000 7 71 Total : 203.50 64184 9/3/2009 006772 STANDARD INSURANCE COMPANY Sept 006078690 SEPT STD INS 10-022-66-00 1,18335 Total : 1,183.35 64185 9/3/2009 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 8-21-09 Contributions for PRend 8/21/09 10-022-62-00 18,170.05 Total : 18,170.05 64186 9/8/2009 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 0-4-09 Contributions for PRend 9-4-09 10-022-62-00 18,079 95 Total : 18,079.95 64187 9/9/2009 010998 AETNA AARP PLANS 4710330909 HEALTH INS -B. CORTES 10-110-142-000-000 36449 - - - 10-110-120-000-000 8351 Total : 448.00 64188 9/9/2009 005584 PETTY CASH 09092009 Replenish Petty Cash 10-010-01-00 232.14 Page. 2 vchlist voucher List Page: 3 09/16/2009 9:23:42AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64188 9/9/2009 005584 PETTY CASH (Continued) Total : 232.14 64189 9/9/2009 010764 SAFEGUARD DENTAL &VISION 2701823 SEPT EMPLOYEE DENTAL/VISION INSURANCE 10-022-61-00 39839 Total : 398.39 64190 9/14/2009 010911 L & N RENTALS 09112009 Booth Rental-GT Community Day 23-200-12-00 915.88 Total : 915.88 64191 9/14/2009 011077 WOOF GANG FLYBALL TEAM 1 Dog Show during GT Community Days 23-200-12-00 200.00 Total : 200.00 64192 9/22/2009 010019 5 POINT AUTO SERVICE 14510 Repairs to Maint. Dept Truck 10-180-272-000-000 791.40 Total : 791.40 64193 9/22/2009 010009 AARON'S SIGNS & BANNERS 09-1151 GT Community Day Banners 23-200-12-00 163.13 Total : 163.13 64194 9/22/2009 001072 ADT SECURITY SERVICES 00195960 C CARE MONITORING 10-440-247-000-000 375.00 Total : 375.00 64195 9/22/2009 010902 AMERIMARK DIRECT 21508 GT Days booth prizes 23-200-12-00 97.50 21539 GT Days booth prizes 23-200-12-00 2,473.20 Total : 2,570.70 64196 9/22/2009 010053 BEAR ICE COMPANY 321590 Ice for GT Community Day 23-200-12-00 127.50 Total : 127.50 64197 9/22/2009 011078 BOAL, RAINA 09122009 Expense Reimbursement-GT Day 23-200-12-00 651.17 Page: 3 vchlist Voucher List Page: 4 09/16/2009 9:23:42AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64197 9/22/2009 011078 BOAL, RAINA (Continued) Total : 651.17 64198 9/22/2009 010885 BROESKE ARCHITECTS &ASSOC 09-104 Construction Admin Services 10-190-723-000-000 350.00 Total : 350.00 64199 9/22/2009 001759 C H J 81593 Mt. Vernon Avenue Compaction Testing 44-200-623-000-000 458.00 Total : 458.00 64200 9/22/2009 001739 CENTRAL CITY SIGN SERVICE 33300 Sweep Sign Decals 16-900-220-000-000 201 87 33300A Misc parking sign decals 10-180-246-000-000 4709 Total : 248.96 64201 9/22/2009 011031 CINTAS CORPORATION#150 1507068247-CN Return Items 10440-228-000-000 -65 58 150706827 C. CARE SUPPLIES 10-440-228-000-000 17379 150716343 C CARE SUPPLIES 10-440-228-000-000 17379 Total : 282.00 64202 9/22/2009 010866 CIVIC PLUS 69181 WEBSITE MAINT FEE 10-125-250-000-000 615.00 70344 WEBSITE MAINT FEE 10-125-250-000-000 615.00 71389 WEBSITE MAINT FEE 10-125-250-000-000 61500 72409 WEBSITE MAINT FEE 10-125-250-000-000 61500 Total : 2,460.00 64203 9/22/2009 011029 COBRA SIMPLE 41 August COBRA Admin Fees 10-110-220-000-000 50.00 Page- 4 vchlist Voucher List Page: 5 09/16/2009 9:23:42AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64203 9/22/2009 011029 COBRA SIMPLE (Continued) Total : 50.00 64204 9/22/2009 001907 COSTCO#478 .2359 C. CARE SUPPLIES 10-440-228-000-000 84.94 10-440-220-000-000 2831 Total : 113.25 64205 9/22/2009 010711 DANKA FINANCIAL SERVICES 70121834 TOSHIBA COPIER LEASE E-STUDIO 310 10-17.2-246-000-000 63.83 10-175-246-000-000 31.91 34-400-246-000-000 63.83 Total : 159.57 64206 9/22/2009 001950 DATA QUICK B1-1591380 Auqust Subscription Service 21-572-246-000-000 . 43.50 34-800-220-000-000 43.50 10-380-250-000-000 43.50 Total : 130.50 64207 9/22/2009 011081 DBA LR JOHNSON CONSTRUCTION 10737 Glendora Dr. Street Improvements 46-200-275-000-000 28,497 70 Total : 28,497.70 64208 9/22/2009 003210 DEPT 32-2500233683 0/0011927 MAINTENANCE SUPPLIES. 10-805-245-000-000 25.74 109396/301317z MAINTENANCE SUPPLIES 10-450-246-000-000* 792 109396/301317z GT-Community Day Supplies 23-200-12-00 213.79 Total : 247.45 64209 9/22/2009 002082 DISCOUNT SCHOOL SUPPLIES d11215660101 PRE SCHOOL SUPPLIES 10-440 228-000-000 55901 D11236090001 SCHOOL AGE SUPPLIES 10-440-223-000-000 215.07 23-200-14-00 116.33 Total : 891.31 Page: 5 vchlist Voucher List Page: 6 09116/2009 9:23:42AM' CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64210 9/22/2009 002301 FEDEX 932839336 Overnight Delivery Charges 10-370-210-000-000 42.82 47-100-250-001-000 6538 10-140-210-000-000 3147 10-120-210-000-000 23.25 10-125-210-000-000 17.20 Total : 180.12 64211 9/22/2009 002500 FIREMASTER 113176775 fire extinguisher maintenance 10-808-246-000-000 85.00 113176776 Chilld Care Fire Ext. Maint. 10-440-245-000-000 488.05 Total : 573.05 64212 9/22/2009 002727 FREEMAN COMPANY, J R 420656-0 MISC OFFICE SUPPLIES 10-125-210-000-000 214.38 420656-1 MISC OFFICE SUPPLIES 10-125-210-000-000 13.47 Total : 227.85 64213 9/22/2009 002740 FRUIT GROWERS SUPPLY 90379204 Misc Grounds Supplies 10-180-245-000-000 7.28 10-180=218-000-000 16.16 90381446 MAINTENANCE AND SUPPLIES 10-450-246-000'000 - 9.13 90383546 Misc. Landscape Supplies 10-805-246-000-000 147.04 90384017 Landscape Supplies Return 10-805-246-000-000 -139 76 90384025 Misc Landscape Supplies 10-805-246-000-000 66.00 Total : 105.85 64214- 9/22/2009--01-10-12---"--G--&G-ENVIRONMENTAL COMPLIANCE- G_TSSMP--0809 SEWER MGT-LINE MAINT. CONSULTING--- - - 21-573-255-000-000 804.40 Total : 804.40 Page: 6 vchlist voucher List Page: 7 09/16/2009 9:23:42AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64215 9/22/2009 002901 G.T. AREA CHAMBER OF COMMERCE 5692 Market Niqht restrooms/Entertainment 23-200-12-00 350.00 5693-AD CITY CONTRIBUTION TO JOINT NEWSLETTER 10-125-213-000-000 87000 Total : 1,220.00 64216 9/22/2009 010425 GOLDEN TIGER MARTIAL ARTS 091209 May& Sept Martial Arts fees 10-430-27 784.00 Total : 784.00 64217 9/22/2009 010181 GOPHER PATROL 186598/186602 GOPHER CONTROL 10-450-245-000-000 52500 Total : 525.00 64218 9/22/2009 010164 GREAT-WEST 09052009 Emp Def Comp/Loans PPE 8/21/09 10-022-63-00 4,870.41 10-022-64-00 1,319.70 09142009 Emp. Def Comp PPE 09/04/2009 10-022-63-00 4,860.74 Total : 11,050.85 64219 9/22/2009 010039 GREER OWENS, BARRIE 09/08-09/10-09 Mileage Reimb-Training Seminar 34-800-271-000-000 120.45 Total : 120.45 64220 9/22/2009 003152 HARPER & BURNS LLPN 09092009 Auqust Leqal/Litigation Services 10-160-250-000-000 7,811.25 32-200-251-000-000 7,811.25 Total : 15,622.50 64221 9/22/2009 0.10632 HIGH TECH SECURITY SYSTEMS 88363 SECURITY CAMERA MAINT. AGREEMENT 10-180-246-000-000 21.25 10-450-246-000-000 63.75 Total : 85.00 64222 9/22/2009 003200 HILKEY, HERMAN 002579258-010' Council Life Ins. Benefit-H. Hilkey 10-110-142-000-000 1,800.00 Page: 7 vchlist Voucher List Page: 8 09/16/2009 9:23:42AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account, Amount 64222 9/22/2009 003200 HILKEY, HERMAN (Continued) Total : 1,800.60 64223 9/22/2009 003213 HONEYWELL ACS SERVICE 3455593 2nd Qtr Mechanical Maint. Fees 10-180-257-000-000 5,735.25 ,Total : 5,736.25 64224 9/22/2009 003216. HOUSTON & HARRIS PCS, INC. 09-15545 HYDROWASHING 21-573-602-000-000 5,28.1.92 Total : 5,281.92 64225 9/22/2009 010639 INTERNATIONAL CODE COUNCIL 2741892 Membership Renewal-R. Shields. 10-172-265-000-000 100.00 Total : 100.00 64226 9/22/2009 010773 KELLAR SWEEPING INC. 4814 STREET SWEEPING SERVICES 16-900-254-000-000 4,200.00 Total : 4,200.00 64227 9/22/2009 004632 METLIFE 895065375M1 Life Ins. Benefit- H. Grant 10-110-142-000-000 701.98 Total : 701.98 64228 9/22/2009 004670 MIRACLE MILE CAR WASH 412325 VEHICLE MAINTENANCE 10-180-272-000-000 15.00 10-440-272-000-000 76.00 Total : 91.00 64229 9/22/2009 010546 , MPOWER COMMUNICATIONS 387767-AUG August Phone Line Services 10-440-235-000-000 277.12 10-805-235-000-000 131.70 10-450-235-000-000 60.87 387798-AUG August Phone Line Charges 10-190-235-000-000 984.89 10-380-235-000-000 200.00 10-808-235-000-000 57.62 Total : 1,718.20 64230 9/22/20'09 005400 OFFICE DEPOT 486848018001 Misc. Office Supplies Page: 8 i vchlist Voucher List Page: 9 09/16/2009 9:23:42AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64230 9/22/2009 005400 OFFICE DEPOT (Continued) 10-120-210-000-000 174.23 Total : 174.23 64231 9/22/2009 011079 PEACHTREE BUSINESS PRODUCTS W196908500013 De Berry Street Parking Permits 10-180-220-000=000 199.00 Total : 199.00 64232 9/22/2009 005688 PROTECTION ONE 31891344-Sept- ALARM MONITORING 10-180-247-000-000 103.60 Total : 103.60 64233 9/22/2009 011074 REDFLEX TRAFFIC SYSTEMS OCT 08-MAY C Red Light Camera.Fines Due 17-900-255-000-000 29,000.00 Total : 29,000.00 64234 9/22/2009 006070 REDLANDS PLUMBING/HEATING 22190 Misc Plumbing Maint Supplies 10-450-246-000-000 56.33 Total : 56.33 64235 9/22/2009 011080 RIOS TOWING 091009 Maint Vehicle Tow for repair 10-180-272-000-000 70.00 Total 70.00 64236 9/22/2009 006331 RONNOW, LARRY 3 Contract Accntg Svcs 9/1-9/10/09 10-140-111-000-000 2,788.00 Total : 2,788.00 64237 9/22/2009 006341 ROSENOW SPEVACEK GROUP INC. 09042009 TAX INCREMENT, PASS THROUGH, STATEMENT 34-400-251-000-000 1,497.50 Total : 1,497.50 64238 9/22/2009 006510 S B. COUNTY-INFORMATION OCU0908 6 month pager access svc Sept-Jan 10-180-240-000-000 108.00 Total : 108.00 64239 9/22/2009 006435 SAN BERNARDINO, CITY OF 4305 ANIMAL SHELTER SERVICES 10-190-256-000-000 1,15000 Page: 9 vchlist Voucher List Page: 10 09/16/2009 9:23:42AM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice Description/Account Amount 64239 9/22/2009 006435 SAN BERNARDINO, CITY OF (Continued) Total : 1,150.00 64240 9/22/2009 010664 SHELL FLEET MANAGEMENT 8000209687909 Maintenance.Vehicle Fuel charges 10-180-272-000-000 765.36 Total : 765.36 64241 9/22/2009 006720' SO CA.EDISON COMPANY 08292009 August Utility Billing- 10-440-238-000-000 1,701.23 15-500-601-000-000 27.73 16-510-238-000-000 5,597.86 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-'000 58.10 Total : 7,476.22 64242 9/22/2009 0067.30 SO.CA.G_ AS COMPANY 08312009 August Utlity/CNG Billing 10-180-272-000-000 28.95 10-440-272-000-000 965 34-800-272-000-000 965 10-190-238-000-000 29.44 10-440-238-000-000 31.28 Total : 108.97 64243 9/22/2009 006778 STAPLES CREDIT PLAN 9192497001 Misc Office Supplies 10-180=210-000-000 97.21 10-190-210-000-000 36.50 929416001 Misc Office Supplies 10-190-212-000-000 70.96 9888774001 Misc Office Supplies 10-140-210-000-000 0.28 10-190-212-000-000 14844 Total : 353.39 __64244. __9/22/2009__.006898 __SYS.CO_FOOD SERVICES,OF L.A. .909021069_ _,___ FOOD & SUPPLIES-. 10-440-220-000-000 700.32 909090852 FOOD &SUPPLIES 10-440 220-000-000 604.91 Page: 10 1 vchlist VoUcher List Page: 11 09/16/2009 9:23:42AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64244 9/22/2009 006898 SYSCO FOOD SERVICES OF L.A. (Continued) Total : 1,305.23 64245 9/22/2009 010934 THE SATELLITE WORKS INC. 3008190031 MONTHLY PHONE SERVICE 10-808-235-000-000 46.66 Total : 46.66 64246 9/22/2009 007034 TRANSPORTATION ENGINEERING 793A Traffic Engineering Services 10-180-255-000-000 1,203.00 10-175-255-000-000 19500 814 Traffic Engineering Services 10-180-255-000-000 1,431.00 915 February Traffic Engineering Svcs 10-180-255-000-000 3,530.00 938 April Traffic Engineering Services 10-175-255-000-000 83500 10-180-255-000-000 1,985.05 947 May Traffic Engineering Services 10-180-255-000-000 976.00 10-175-255-000-000 958.00 963 July Traffic Consulting Svcs 10-370-255-000-000 1,995.00 964 CONSULTING SERVICES 10-180-255-000-000 1,130.00 Total : 14,238.05 64247 9/22/2009 007220 UNDERGROUND SERVICE ALERT 820090281 August Dig Alert Services 16-900-220-000-000 45.00 Total : 45.00 64248 9/22/2009 010605 URBAN FUTURES INCORPORATED 210094 Refunding Certs of Participation svcs 33-300-250-000-000 1,75000 Total : 1,750.00 64249 9/22/2009 007854 WESTERN EXTERMINATORS CO 443247 PEST CONTROL Page- 11 vchlist Voucher List Page: 12 09/1612009 9,23:42AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64249 0/22/2009 007854 WESTERN EXTERMINATORS CO (Continued) 10-180-245-000-000 8650 10-440-245-000-000 15000 10-805-245-000-000 33.00 34-400-246-000-000 38.50 443247-A Special Spray Svc at Parks 10-450-245-000-000 125.00 Total : 433.00 64250 9/22/2009 007920 WILLDAN 062-10173A_ April Engineering Svcs Glendora Ave 10-175-255-000-000' 3,045.00 062-10335 PLAN CHECK SERVICES 10-172-250-000-000 3,260.00 Total: 7,205.00 64251 9/22/2009 007987 XEROX CORPORATION 041750067E Remainder of June Base Charges Due 10-190-700-000-000 51 89 Total : 51.89 72 Vouchers for bank code : bofa Bank total : 199,841.07 72 Vouchers in this report Total vouchers : 199,841.07 1 , Page: 12 City.of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 Street Fund '120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN 12 Storm Drain Fund 125 CITY CLERK 140 RETIREMENT 13 Park Fund 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS'COMPENSATION 15 Air Quality Improvement Fund 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 Traffic Safety Fund/TDA Fund 180 _ COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 Waste Water Disposal Fund 310 COMMUNITY&ECONOMIC DEV 235 COMMUNICATIONS 26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES 44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS&LEASES 46 Street Improvement Projects 430 RECREATION SERVICES 245-246 MAINT BLDG GRNDS EQUIPMNT 47 Barton Rd Bridge Project 440 CHILD CARE 250-251 PROFESSIONAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE&SURETY BONDS 34 CRA-LOW&MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS&DUES 802 CRIME PREVENTION UNIT 268 TRAINING 804 HISTORICAL&CULTURAL COMM. 270 TRAVEUCONFERENCES/MTGS . 805 SENIOR CITIZENS PROGRAM 272 FUEL&VEHICLE MAINTENANCE 807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT 808 EMERGENCY OPERATIONS PROG. 33-300 DEBT SERVICE 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES& EQUIPMENT I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary and appropriate for the operation of City and Agency. Bernie Simon, Oinance Director CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING - SEPTEMBER 8,2009 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795, Barton Road,. Grand Terrace, California, on September 8, 2009 at 6:00 p.m. PRESENT: Maryetta Ferrd, Mayor Lee Ann Garcia, Mayor Pro Tem Bea Cortes, Councilmember Jim Miller, Councilmember Walt Stanckiewitz, Councilmember Brenda Mesa, City Clerk Bernard Simon, Finance Director/Acting City Manager Joyce Powers, Community&Economic Development Director Richard Shields,Building& Safety Director . John Harper, City Attorney Lt. Tony Allen, San Bernardino County Sheriff's Department ABSENT: John Salvate, San Bernardino County Fire Department The City Council meeting was opened with Invocation by Pastor Pat Bower, Calvary the Brook Church, followed by the Pledge of Allegiance led by Councilwoman Bea Cortes. CONVENE CITY COUNCIL MEETING ITEMS TO DELETE -None SPECIAL PRESENTATIONS -None CONSENT CALENDAR CC-2009-116 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY MAYOR FERRE, CARRIED 5-0,to approve the following Consent Calendar Items with the Removal of Item 3A. and 3C. 3B. Waive Full Reading of Ordinances on Agenda 3D. Approval of an Amended Professional Services Consultant Agreement Between the City and Chambers Group, Inc. to complete needed technical studies for the General Plan and Redevelopment Plan Amendment Environmental Impact.Report 3E. Notice of Completion, Orange Grove Parkway(EZ Sunnyday Landscape) COUNCIL AGENDA ITEM NO. ;�� Council Minutes 09/08/2009 Page 2 ITEMS REMOVED FROM THE CONSENT CALENDAR 3A. . ;Approve Check Register Dated 09-08-2009 CC-2009-117 MOTION BY COUNCILMEMBER CORTES, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0,to approve the Check Register Dated 09-08-2009. 3C. Approval of 08-25-2009 Minutes CC-2009-118 MOTION BY MAYOR PRO TEM GARCIA, SECOND'BY COUNCILMEMBER STANCKIEWITZ, CARRIED 4-0-0-1 (COUNCILMEMBER CORTES ABSTAINED), to approve the 08-25-2009 Minutes. PUBLIC COMMENT Shad Boal, 12632 Mirado Avenue, gave an update on the Grand Terrace Community Day. He stated that the community is looking out for the community. They have pulled together and done some amazing things. The events team has been a true blessing to work with. The signs that are advertising the event were made in Grand Terrace by Cal Skate. They stepped up and did an awesome job. They are looking forward to seeing everyone out there. JoAnn Johnson, 12723 Mt.Vernon Avenue,stated that there wag an article that appeared in the Highgrove Happenings regarding the Senior Center kitchen and felt that she needed to offer some corrections and clarification-. She stated that it has been-known that there were major problems with the kitchen prior to them opening the center. She has talked at length to those who have a say in what can be done. She has also addressed the City Council with her concerns. Unfortunately casting blame does not solve the problems. While,it is quite true that they are not allowed.to use the kitchen for food preparation it is in fact a totally functioning kitchen in all ways. Both dishwashers are connected to the plumbing just like in an ordinary kitchen and are working.very well. The problem is far more complicated than can be explained briefly. The Health Department says that there can not be a direct connection to the plumbing but rather a special indirect,one that prevents any possible backup transfer. The fact that this was not discovered until after the fact presents a huge problem. The lunches are delivered to the kitchen, kept hot--in the steam table and served from the kitchen. They are pre-packaged and certainly not as attractive as they have become use to but the food is the same. To say that they are all disappointed would be an understatement. While she is hopeful that this situation will be corrected she doesn't believe that her ranting and.name calling would be in anyone's best interest. Barney Karg_ek,, 11668 Bernardo Way, he-stated that Grand,Terrace is a contract City, an efficient way to govern and the way the City started. Due to the lack of leadership he feels that the City has moved away from that idea which will cost the City money. A contract city Council Minutes 09/08/2009 Page 3 contracts nearly all of the services it wants. He feels that City Manager's try to build an empire and look big. He feels that the Council should be checking and supervising all employees especially the City Manager and Finance,Director. It was past time for Tom Schwab to retire. He feels that he did nothing wrong in not reporting Steve's problem to the DA however he should have told the Mayor. He feels that it was a good thing that the Council let Steve Berry go. He feels that it is past time that the City Mayor and the City Council admit that they are guilty before and after the fact of whatever. He would like to see the City write a letter of support to the DA on behalf of Jim Miller. REPORTS 5A. Committee Reports 1. Emergency Operations Committee d: Minutes of August 4, 2009 CC-2009-119 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER CORTES, CARRIED 5-0,to accept the August 4, 2009 Minutes of the Emergency Operations Committee 5B., Council Reports Mayor Pro Tem Lee Ann Garcia,reported that she had the opportunity to have lunch at the Senior Center and it was lovely. She encouraged everyone to attend the Fireman's Breakfast on September 12, 2009 from 7:00 a.m. to 12 noon prior to the Community Event. Councilmember Cortes, gave a special thanks Larry who helped her with collecting bottles for the Community Event. Councilmember Miller,thanked Barney for his support. He gave kudos to the Community Day Team that.put the event together. He realizes how much time and effort they have put into the event and knows that it will be a great event. Councihmember.Stanckiewitz, encouraged everyone to support Market Night on the third Monday of every month. He feels that it will only be a success if the residents support it. He reported that the Community Emergency Response Team is looking to start another training class in October. If anyone is interested they should get in touch with Debra Hurst. Council received a letter regarding trash cans not being removed from the streets and requested an update on this issue. He questioned how old the ordinance is and does it need to be updated. Building and Safety/Public Works Director Shields, responded that they are currently working on reviewing the trash ordinance. Staff plans on bringing this to Council in the near Council Minutes 09/08/2009 Page 4 future and could possibly be a workshop item. City Attorney Harper, mentioned that the current ordinance is not that old. Councilmember Stanckiewitz, stated that the ordinance is 12 years old and that we don't require that cans be out of sight just that they be removed within 12 hours. He questioned if we are enforcing something that is not in the ordinance. Community and Economic Development Director Powers,responded that she has looked at Grand Terrace's Code with regards to the storage of trash cans. She stated that the Code says now that the cans can only be put out 24 hours prior and need to be picked up within 12 hours of the trash collection. Council may want to look at whether or not they want to add a section that keeps them completely out of public view. Her best assessment of what is occurring is that since residents were given multiple larger trash cans it has been more difficult to store them out of public view. Technically they are doing what the code says if they pull them back away from the street but they still may be in public view which generates complaints. Councilmember Stanckiewitz,clarified that staff is not citing people for the trash cans being in view only those who are not taking them off the streets. Community and Economic Development Director Powers, responded that they are asking them that if there is a way to store them out of public view to do so. Councilmember Stanckiewitz,stated that he would support a workshop to discuss this issue. He stated that it has come to his attention that the temporary Finance Director without a contract has access to City Hall. He has a problem with it and felt it best that he bring it to Council. He already has a concern with confidential information being leaked to the public about certain things and the fact that we have someone who is not an employee having access to City Hall in an unattended capacity concerns him. He feels that it is time for this City to grow up and not run itself like a family. We need to run the City like a business and no business would ever allow a temporary employee complete access to their facilities. He would like to have this agendized because he has a concern about security in City Hall. Councilmember Miller, stated that he would support this item being agendized. Acting Ci . Manager Simon,stated that Larry Ronnow is working 3 days a week. Generally he is here Monday, Wednesday and Friday. He stated that Mr. Ronnow was here for seven years and trusts him and feels that security was not an issue. He only has access to the exterior door and Finance Department. Council Minutes 09/08/2009 Page 5 Mayor Ferre questioned if Larry Ronnow could only work during regular business hours. It would be her choice to have him do that. Mayor Pro Tern Garcia, concurred. Acting Cily Manager Simon, stated that he would talk to him and take care of the issue. Mayor Ferre,stated that she is very impressed and proud of the Brithany Building on Barton Road, which is a dance studio and welcomed them. There is a neighborhood meeting scheduled for Tuesday, September 15, 2009 at 21850 Grand Terrace Road at 6:00 p.m. to discuss the landscaping project surrounding the mobile home park and the general reconstruction of Grand Terrace Road. PUBLIC HEARINGS -None UNFINISHED BUSINESS 7A. Redflex Financial Update CC-2009-120 MOTION BY MAYOR FERRE, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 4-1-0-0 (COUNCILMEMBER STANCKIEWITZ VOTED NO), to approve the payment to Redflex Traffic Systems in the amount of$29,000 from the available fund balance from the Traffic Safety Fund. NEW BUSINESS 8A., Senior Center Community Gardens CC-2009-121 MOTION BY MAYOR FERRE, SECOND BY MAYOR PRO TEM GARCIA, CARRIED 5-0, to table this item to allow it to go back to the Senior Board and also review the budget to look at donations and receive Council input and bring it back to the Council at their meeting of October 13, 2009. 8B. Uniform Reimbursement Request New COP Graduates Robert Stewart,3578 Timothy Way,Riverside,stated that he is the commander of the COP's and that he has been in the unit almost fifteen years. This is the largest group that is going through the academy. He realizes that money is tight. The COP's donate over 2000 hours per year for the City. There are many things that these volunteers do for the community. CC-2009-122 MOTION BY COUNCILMEMBER MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER STANCKIEWITZ,CARRIED 4-0-0-1 (COUNCILMEMBER Council Minutes 09/08/2009 Page 6 MILLER ABSTAINED),to approve the reimbursement to new COP Members and appropriate $880.00 from the Available Undesignated, Unreserved General Fund Balance Reserve with the understanding that the Commander will make a request to the Lion's Club to pay for 50% of the cost of the uniforms. 8B. FY 2009 EMPG (Emergency Management Performance Grant) Application CC-2009-123 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER MILLER, CARRIED 5-0,to table this item and direct staff to confer with C.E.R.T. Commander Randy Halseth and his group as well as the Battalion Chief John Salvate to get help with the matching component of the FY 2009 EMPG (Emergency Management Performance Grant). CLOSED SESSION 9A. Selection of City Manager Mayor Ferr6 announced that the Council met in Closed Session to discuss the Selection of City Manager and that there was no reportable action taken. Mayor Ferr6 adjourned the meeting at 8:22 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, September 22, 2009 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace .1L11FORNIA AGENDA REPORT MEETING DATE: September 22, 2009 Council Item(X) CRA Item ( ) TITLE: Glendora Drive Street Improvement Project. PRESENTED BY: Public Works RECOMMENDATION: Approve the removal and replacement of the driveway approach located at 23196 Glendora Drive. BACKGROUND: The City is currently in litigation with the property owner located at 23202 Glendora Drive, Grand Terrace CA. In settlement thereof,the City has agreed to reconstruct the street in front of this property and neighboring properties, adding new curbs and gutters to carry upstream water flows down Glendora Drive,rather than through the property at 23202 Glendora Drive. Design documents,have been completed and the project was placed out to bid and the work is nearing completion. DISCUSSION: The driveways of four properties have been removed and replaced to assist with the new street design. One of the driveways located at 23196 Glendora was constructed per,the mutually approved design plans, but, after construction has been completed is not acceptable to the property owner. In some instances, a property owner who views engineered plans and grants an approval to construct those changes has concerns with the outcome and appearance with the final product. This is the case with the property owner at 23196 Glendora Drive, Herman Hilkey. In the past, under similar circumstance the City has replaced driveway approaches which were unacceptable to the property owner after initial construction. The driveway was placed with an apron or approach that is substantially higher than what was assumed by the property owner and higher than what was the originally the height of the old driveway approach. The cost to replace the driveway approach is estimated to be$2600. Based on the foregoing, Staff requests that the City Council approve replacement of that portion of driveway that was constructed at 23196 Glendora Drive. FISCAL IMPACT: The project was funded in Capital Improvement Fund 46-200-25 for$80,000.00. The assumed total project costs over a two year period are$97,172.50. Design costs of$28,542.00 were paid .COUNCIL AGENDA ITEM NO. 3D. 1 I from the General Engineering Fund from F/Y 2008-2009. The approximate cost to date for F/y 2009-2010 is $68,730.00, including the replacement of the driveway. Respectfully submitted, Richazd Shields Director of Building and Safety/Public Works. Manager Approval: Bernie Simon Acting City Manager ATTACHMENTS: Exhibit"A" " 1 } - l } EXH• ''SIT `A" hlrW POINT[LEv Im.L6 CL 15 vC— PY MLN POINT STA•U•Ifl B6 / n PVI CV••IW 12 r PNALI I> PVI STA U•yyyyyy��444f2 �, PL f/ ORIVLYAY ! mm ^ I u i Pv I ELEV 9�)3 -.. 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YDUKATN)NS PER PUK • Imm LB IW 4d LB ��SI6N Q CONSTRUCT 13'75PHN1 CONCRETE MR D1'AS _ ,� - 6 •' zp 11) _ _�p 62 7 I` r`/•✓��`„'�� OR CRKK SM AND CONSTRUCT 01'(YFI)TWK ASPHUI CONCRETE DMfRur •2�.] `.� 9a,4: /O,�)k\Z, 1-IOOD) [ I ID679 'f4t.iy� ® CONSTWCT.M- 1CDNC T F `• '�'.:1•-�t,�,\�c 1'C'Cl'\T\? R1 ;�➢D 9C lC cC '•D5.+4 2 CONSTRUCT 033'TWK KC CDNCRCTE WR AY.LINTS PER PLM \\ ,v\\'`\,. \\.' c-IRLIC 4'wl Lmc ULO:A GUnER rcR YDo-r4;D APw STD lu-1 DETAIL wDw u n 12 llII !� [4'5➢--.� S{I I` .\ © RCLOUTE EK61X4D CNN PULL BOX BY OlI1CR5 Qj 1' 1' IU eL ABANDON[➢ ., TA Pgp"CT"IS: GTE POSTS W PLACI,RCYD•E CNlCS DURwG CNNEwAY I IDI41 •) r _ CO RUCM.REPLACE GATES AT AMl TED HXG..T I'M Fwry1 SURFKE DIA;G.-<y 1 i1 a8 \ \I -1Ni RI-1 STOP LEA 1]f1�1]D7 NND PoST.APPIr 1]•'YHEE Q 11 SIA DD:ro00 f,1\\,\ .\ E)N TIERLIDP IC LALO LXSPER MTRARS ST~ A24E s z D GLENDORA DRIVE CYRVEDATA 1'� DELTA RADIUS lCNL1N iANLCNT Qj EX SI ,IE D,ID' _ [ 11DYD9' 169 111 DI)' DETAIL A ➢ 9TDO46• 6➢D• P16' 6IR - _ _- w w 1 .1' LINE DATA I j LO Nfl4.O4'29•E 491' L4 NB4•➢4.29•C ]6➢• LS SBS'IB'DI•C 1412• B• L6 I S36.41'22•C 1 92)' \f•�� •�-LRAPWC SCKE L) S]I•W'N•[ 211' sL.L[ 1••s• '� CROSS GUTTER&PAVEMENT OVERLAY ��Ts Dunn Sn vrcF Alol I v,l rcea�� -- ----- ---- CITY OF GRAND TERRACE WKWILLDAN , 'T--- ---r-i-" PUBLIC DEPARTMENT ,ILL--.r; STREET IMPROVEMENT PLAN e•irH1 Ivtl TREE •-'Wm(�{7 Ir .. - -- �\ —"3DA1rs NI::AI•U, )a. wOeD[➢Bs TD➢7O B„ _s/2e/m _ L2.o wCuu;s h• --'nm•TvImA-c6Q•n kc vLili�wi16dT u_u._¢1_rs vBra—la—u.sw_e_1_.._n_r�II y.-c"�°`"'"L• .r ortBDe DKiO s/ �[T�Lv`� G IA DRIVE ROAD IqO. . -ep0-t27-<Eon STREET 1MPROVEHENTS /a OLL DETAILS C, BU IB I of fir 4AJ Flum-494-11104 CALI'FORNIA AGENDA REPORT MEETING DATE: September 22, 2009 Council Item ( ) CRA Item (X ) r TITLE: Prepare Design and Specifications for the Reconstruction of Grand Terrace Road, between Barton Road and 400 feet North of Vivienda Avenue PRESENTED BY: Community and Economic Development Department and Building and Safety/Public Works Department RECOMMENDATION: Authorize staff to prepare.the street design and specifications for public bidding and appropriate Agency funds in the amount of $25,100 to cover the engineering costs. BACKGROUND: Over several years, the condition of Grand Terrace Road, between Barton Road and Vivienda Avenue (west of I-215), has deteriorated severely due to the poor quality of the asphalt and sub- grade, and heavy truck traffic. More recently, the City of Riverside Water Utilities removed and patched the west side of the road for a water line project. Staff has received numerous complaints from the neighborhood about the poor street conditions and the effect on their personal vehicles. The City of Riverside Public Utilities is obligated to repave a 12 foot roadway section only, which would still leave the overall street and sub-grade in poor condition. The City Engineer has recommended removing and reconstructing the existing road for a longer term solution. Staff has discussed the best option with Riverside engineers, and they are amenable to funding the new asphalt overlay for the portion of the 12 foot roadway section over the new water line, as part of the reconstruction project. Riverside Utilities will also be replacing curb and gutter in areas that were disturbed by their project. DISCUSSION: Staff has obtained an estimate of$25,100 from Willdan Engineering, the City Engineer, to prepare the plans and bid specifications for this project. The City's contract with Willdan Engineering for engineering services is current, but sufficient funds are not now budgeted for this project. Therefore, staff is recommending that Agency funds be appropriated to complete the necessary design work. COUNCIL AGENDA ITEM NO. 3 E 1 The City Engineer has estimated the reconstruction work at $180,0004190,000. Riverside Utilities' share would be approximately $40,000-$50,000, based on the square footage;of their area of responsibility and the cost per unit estimate. Upon the Agency's approval to prepare the design, staff will evaluate funding options for project construction,.including Agency and CDBG funds.. Applying for CDBG funding, however, may delay project construction. Before any bid is awarded for the reconstruction, Riverside,Utilities has agreed to either provide their funds up front or sign a reimbursement agreement for their fair share. FISCAL IMPACT: .. r Sufficient funds for the design and specifications are available in the CRA 80%undesignated fund balance. The Agency now has approximately $4.3 million available for new non housing projects.. The proposed ERAF payment to the State, if upheld, is estimated to be about$1.6 million, which would reduce available 80%funds to $2.7 million, pending receipt of new tax increment revenue. In addition, the Agency has $3 million reserved for future debt service, pending approval of the Redevelopment Plan Amendment. The Amendment will be presented for approval upon completion and circulation of the EIR early next calendar year., " Respectfully submitted, Joyce Powers Community and Economic Development Director l.X Ric and Shields Building and Safety/Public Works Director Manager Approval: Bernie Simon Acting City Manager i ATTACHMENTS: Proposal for Engineering Services RECEIVE WI LLDAN yoex ur tending Engineering ream September 2, 2009 SEP 14 Z009 DEFT OF BUILDING SAFETY Richard Shields Director of Building and Safety/Public Works 22795 Barton Rd., Suite B Grand Terrace, CA 92313 Subject: Proposal to Provide Professional Engineering Design Services for Grand Terrace Road from Barton Road to 400 feet north of Vivienda Street. Dear Mr. Shields: To assist the City with implementation of the proposed improvement project, Willdan hereby submits this proposal to provide professional engineering services for the design of Grand Terrace Road, between Barton Road and Vivienda Improvements. Contained in the proposal is a project description, scope of services, schedule, and fee to complete the project. Project Description The City desires to reconstruct Grand Terrace Road from Barton Road to 400 feet north of Vivienda Street to improve traffic circulation and increase the service life of the Road. The proposed improvements include the excavation and removal of the existing pavement section, preparation and compaction of the existing sub grade, and construction'and compaction of a new pavement section. In addition, there will be the placement of new curb and gutter, wherever necessary, for the maintenance of proper drainage. Existing Utilities will be required to be field located and protected in the field during Construction. Appropriate Survey work, location of utilities, Traffic Control, and As-Built plans, and Signing and Striping will be provided by the Contractor. Scope of Services 1. Provide coordination between the City and design team. 2. Confer with City staff to review, in full detail, the requirements for the project. Review available information pertinent to the project, including existing survey data, as-built improvement plans, utility information, existing pavement section and other available record data. 3. Research utility companies in the area and notify them by a first utility notice to obtain plans of their facilities. This information, then, will be plotted on the plans. A second notice will be submitted to the utilities at approximately 65 percent completion stage where conflicts are apparent, and a third notice sent at approximately 95 percent to seek relocations found if necessary. 4. All documentation of contacts and responses will be copied to the City. Willdan will prepare utility notices and deliver them to the City for mailing under City letterhead. Engineering I Geotechnical I Environmental I Financial I Homeland Security 909.386.02,00 1 800.789.7517 1 fax:909.888.6107 1 650 E.Hospitality Lane,Suite 400,San Bemardino,CA 92408-3317 1 www.willdan.com 3 5. Prepare street improvement plans for Grand Terrace Road (including title, details sheet and cross-sections) at a scale of 1"=40' and a vertical scale of 1"=4'. 6. Analyze the proposed drainage based on historic flows study so that the City can be guaranteed that proper drainage is maintained. 7. Prepare signing and striping plan for the entire site area from the southerly boundary to the most northerly boundary as well as the intersections including cross traffic on Barton Road and Vivienda Ave. 8. Prepare construction cost estimates and specifications for construction of the project. 9. Submit preliminary plans, specifications (bid schedule and technical provisions only) and estimates (PS&E) to the City for review and comment. 10. Upon approval, submit final PS&E with plans plotted on Mylar. Schedule We estimate that 65% PS&E can be completed for review within 6 weeks from receipt of Notice to Proceed. Once comments are received from the City, 95% PS&E will be completed for review within 3 weeks. Final PS&E can be completed 2 weeks from receipt of final City comments. FEE We propose to provide the above engineering services based on the following breakdown: Preliminary Survey and Topographic Details $ 3,500 Project Management $ 3,500 Title, Detail, Cross Sections and Street Plans $ 6,100 Striping Plans $ 3,000 Utility Coordination $ 3,500 Specifications $ 3,000 Enaineering Cost Estimate $ 2,500 Total Not-to-Exceed Fee $ 25,100 Two originals of this proposal are being submitted. Please indicate the City's approval and authorization to proceed by signing both originals and returning one to our office. Thank you for the opportunity to be of service to the City of Grand Terrace. We recognize the importance of this project to the City and are committed to realizing its timely and successful completion. Should you have any questions regarding this proposal, please contact Jim Mitsch at (909) 383-6102. Engineering I Geotechnical I Environmental I Financial I Homeland Security 909.366.0200 1 800.789.7517 1 fax:909.888.5107 1 650 E.Hospitality Lane,Suite 400,San Bernardino,CA 92408-3317 1 www.wilidan.com Grand Terrace Road, Barton Road to Vivienda Street (continued) Richard Shields Director of Public Works/Director of Building & Safety City of Grand Terrace, CA Ron Espalin Senior Vice President Willdan Company RE/JHM t Engineering I Geotechnical Environmental Financial Homeland Security 909,386.0260 1 800.789.7517 1 fax:909.888.5107 1 650 E.Hospitality Lane,Suite 400,San Semardino,CA 92408-3317 www.willdan.com 5 RECEIVED CITY OF GRAND TERRACE ;,? 1 4 '1009 CRIME PREVENTION COMMITTEE Regular Meeting CITY OF GRAND TERRACE MINUTES SIN CLERK'S DEPARTMENT May 11, 2009 The Grand Terrace Crime Prevention Committee met for the regular meeting at the upstairs Conference Room at City Hall. Meeting was called to order at 4:09 p.m. by Chairperson, Philomene Spisak. MEMBERS PRESENT were Chairperson, Philomene Spisak, Pat Smith, Lew Neeb, Peggy Reagan, Marjorie Owens, Debra Hurst, Don Bennett and 'JoAnn Johnson. MEMBERS ABSENT—None. CITY STAFF/SHERIFF'S DEPT.—None. Steve Berry. dropped in for a brief time. GUESTS PRESENT—None. INTRODUCTIONS—None. AGENDA ,was approved with motion by Pat Smith and second by Lew Neeb. i MINUTES for the meeting of April 13, 2009 were approved with motion by Lew Neeb and second by Marjorie Owens. PUBLIC COMMENT—None. CORRESPONDENCE—None. UNFINISHED BUSINESS A. Criminal Activities a. Mostly Identity Thefts and Vehicle Burglaries. b. Discussion on Property Tax reduction offers for around $179. This is perhaps a legitimate offer, but the same process can be done virtually free by property owner. c. Discussion on many phone,calls offering extension of Automobile Warranties. could very well be actual scams. B. Neighborhood Watch Program a. Lew reports that the new managers of Grand Royal would-be willing to have a Neighborhood Watch program again. b. The Lion's Club is still a good prospect for a Neighborhood Watch program. c. Steve Berry suggested that perhaps a booth at Market Night might bring in some prospective hosts for Neighborhood Watch. d. Steve also reminded us that the city has WeTip signs. COUNCIL AGENDA ITEM NO.�fG1 ' 1 NEW BUSINESS A. Crime Prevention Planning a. There was considerable discussion on the recent kidnappings in,the!area. b. It was suggested that articles could be put in the Blue Mountain Outlook, Highgrove Happenings and all three City News papers advertising both;the WeTip and the Neighborhood-Watch program B. Neighborhood Watch Public Relations' a. Further discussion on publicizing WeTip and Neighborhood Watch. : REPORTS A. Summary of Law Enforcement Activity- None B. Other Community Programs a. Fall Prevention program will be presented on June 121h at the Seniors if they are not in the middle of moving. C. Member Reports—Nothing further. ADJOURNMENT-There being no further business to discuss, the meeting was adjourned at 4:51 p.m. Secretar}df oAnn Johnson CITY OF GRAND TERRACE ��I �/ �® CRIME PREVENTION COMMITTEE Regular Meeting ;;�P 14 2009 MINUTES June 8, 2009 CITY OF GRAND TERRACE CITY CLERK'S DEPARTAAENT The Grand;Terrace Crime Prevention Committee met for the regular meeting at the upstairs Conference Room at City Hall. Meeting was called to order at 4:12 p.m. by Chairperson, Philomene Spisak. MEMBERS PRESENT were Chairperson, Philomene Spisak, Pat Smith, Lew Neeb, Marjorie Owens and,JoAnn Johnson. MEMBERS ABSENT— Peggy Reagan, Debra Hurst and Don Bennett. CITY STAFF/SHERIFF'S DEPT. —None. . GUESTS PRESENT— None. INTRODUCTIONS—None. AGENDA was approved with motion by Lew Neeb and second by Pat Smith. MINUTES for the meeting of May 11, 2009 were approved with motion by Lew Neeb and second by Marjorie Owens. PUBLIC COMMENT—None. CORRESPONDENCE—None. UNFINISHED BUSINESS A. Criminal Activities a. Lew reported that the new managers of Grand Royal had another Neighborhood watch program on May'l6`h. b. Attendance was very poor perhaps because it had not been advertised well enough. c: The new managers are not yet very well organized. d. They have become very active in having vehicles towed when they are not parked in their own spaces. e. Grand Royal now has individual trash pick-up rather than the large bins. This has helped in the skunk and cat situation. B. Neighborhood Watch Program a. Covered above,but it is understood that there are several programs on.the calendar. 3 NEW BUSINESS A. Crime Prevention Planning— No report. B. Neighborhood Watch Public Relations — See above. REPORTS A. Summary of Law Enforcement Activity- None B. Other Community Programs a. Fall Prevention program scheduled for June 121h at the Seniors was rescheduled for August 14`h due to center closing. Time is 10 am. b. Tony Dettore, vocalist will entertain on July 10`h at 10 am unless there is further delay in the opening of the center. It is presently scheduled to open on June 22"d C. Member Reports—Nothing further. ADJOURNMENT-There being no further business to discuss, the meeting was adjourned at 4:55 p.m. Secretary, JoAnn Johnson CITY OF GRAND TERRACE RECEIVED CRIME PREVENTION COMMITTEE. Regular Meeting 117 14 z009 MINUTES I-P July 13, 2009 13'ITY OF GRAND TERRACE .ITY CLERK'S DEPARTMENT The Grand Terrace Crime Prevention Committee met for the regular meeting at the upstairs Conference Room at City Hall. Meeting was called to order at 4:00 p.m Spisak. . by Chairperson, Philomene _ u- MEMBERS PRESENT were Chairperson, Philomene Spisak,'Pat Smith, Lew Neeb, Marjorie Owens, Peggy Reagan, Debra Hurst, Don Bennett and JoAnn-Johnson. MEMBERS ABSENT-None. CITY STAFF/SHERIFF'S DEPT. - None. . GUESTS PRESENT- None. INTRODUCTIONS-None. AGENDA was approved with motion by Debra Hurst and second by Lew Neeb. MINUTES'for the meeting of June 8, 2009 were approved with motion by Lew Neeb and second by Don Bennett. PUBLIC COMMENT- None. CORRESPONDENCE - None. UNFINISHED BUSINESS A. Criminal Activities a. Lew reported that that he had spoken to the new managers of Grand Royal. The last Neighborhood Watch on May 161h went a little better as tar as attendance was concerned. b. New managers indicated that they would try very hard to advertise the next one. c. He also indicated that they are also working on a disaster plan. d. Debra had crime reports that she had down loaded. B. Neighborhood Watch Program a. Covered above. NEW BUSINESS A. Crime Prevention Planning- No report. B. Neighborhood Watch Public Relations -- See above. 5 C. Questions for Mayor Ferre/Manager Berry a. Philomene questioned Mayor, Maryetta Ferre, re ownership of the Citizen Patrol car. b. Response was that it was donated and that the City of Grand Terrace pays the insurance and any repair bills. REPORTS A. Summary of Law Enforcement Activity a. There is much unhappiness in that the Citizen Patrol members are required to drive their personal vehicles to Central, attend briefing, drive back to Grand Terrace in Patrol car, patrol, return to Central and drive home in their personal vehicles. All of b. This seems a terrible waste of fuel, time and pollution. c. It was asked: Could we not park our vehicles here at City Hall while they are remodeling the Fire Station? d. Philomene will speak to someone about this problem. B. Other Community Programs a. Tony Dettore, vocalist, entertained seniors on July 10`h and was exceptionally good. Will be asked back. b. Sally McGuire will present Fall Prevention on August 14`h. Also, on that day the seniors will have an opportunity to legally dispose of old medications through a program called Operation Medicine Cabinet. This will be from 9 am until noon.. c. There will be an Open House at the Blue Mountain Senior Villa's and at-the Senior Center this Saturday the 181h from 10 to 2 C. Member Reports a. Peggy reported that.a party had taken place at her neighbor's house which is in foreclosure. This type of thing is becoming a real problem. b. Citizen Patrol will sell water at the next Market Night. ADJOURNMENT - There being no further business to discuss, the meeting was adjourned at 4:30 p.m. Secretary, t6Ann Johnson F RECEIVE® SEP 14 2009 COMMUNITY EMERGENCY RESPONSE TEAM CITY OF GRAND TERRACE MINUTES ;ITYCLERK'S DEPARTPAENT AUGUST 4, 2009 Members present: Sue Taylor, Jim Stamm, Barbara Smeltzer, Hanni Bennett, Lew Neeb, Larry Boutcher, Bernie Urrea, Walt.Stan_ ckiewitz, Adele Urrea, Andrew Anaya, Bill Fenn, Glenn Nichols, Phil Spisak, Ken Smith, Tom Roberts, Oscar Santana, Mil;Herman, Peggy Witt, Sandy Luckman, Matt Wirz, Vic Pfenninghausen, Jeff Allen, Thomas Schwab, Joyce Wildenauer, Nick Calero. Members absent: Dragos Barbu, Shannon Bryant, Ingrid Clark, Lee Ann Garcia, Randy Halseth, Cliff Homan, James Monroe, Margie Miller, Mike Mullins, Barrie Owens, David Ortiz, Bernard Ojeda, Joe Ramos, Helen Ramos, Terrilee Robb, Lynette Sandiford, Monique Stanckiewitz, Joanne Thoring; Jim Vert, Doug Von Kriegelstein. Meeting was`called to order at 7:00 pm by Jeff Allen. Flag salute was given. -� Agenda for August 7, 2009 was approved by members present. Minutes for July 7, 2009 was approved by members present. Treasurers Report: Ending combined balance as of 07/04/09 is $16,653.58. This amount includes the $8,000.00 coming from the office of Neil Derry. There has been no training this last month. Working on getting new class set up for sometime,in the fall. Old Business,: Grand Terrace Community Days is scheduled for September 12, 2009. CERT will be involved with providing security the night before and we have our trailer there to distribute emergency information and recruit new members. Doug Von Kriegelstein is still working on putting together a ham radio class. If you are interested please contact Doug. CERT T-shirts are still available for sale for $10.00 each. Sandy Luckman will contact the local churches to recruit new members. COUNCIL AGENDA IYEM NO.� ZG1 1 CERT Hats have been ordered. Jeff has ordered 12 solid and 12 mesh hats. We should have them for sale at the next meeting. New Business: Grand Terrace CERT will be receiving a check from Neil Derry's office in the amount of$8,000.00. This money will be used for supplies for our trailer. Randy Halseth, Jeff Allen and Oscar Santana have been working with Nick Calero, representative from Neil Derry's office on the list of supplies. CERT will have the trailer at Market Night to show the public what CERT is all about and try to recruit new members. Wait Stanckiewitz, a Grand Terrace Council Member, at the last council meeting volunteered CERT to assist-the City-in case of any emergency regarding broken water lines, broken sewage lines. CERT members would assist in traffic control, evacuations or any other duties. We would not be responsible for the actual clean up and/or repair. Jeff Allen brought up that there is a COAD (Community Organizations Active in Disasters) meeting on August 11, 2009 from 3:30 pm to 4:30 pm in Rancho Cucamonga. Flyers were handed out for those members interested. Jeff Allen informed members that we have been invited to the Loma Linda Parade on Sunday, October 18, 2009. We will be displaying the trailer at the end of the parade. There being no further business to discuss, meeting was adjourned at 8:00 pm. Debra Hurst Secretary NEXT MEETING SEPTEMBER 1, 2009 7:00 PM CITY HALL RECEIVED Historical & Cultural Activities Committee -FP )_ :) 2009 Minutes for July 6, 2009 CiT� :_%F GRAND TERRACE r�Tv :I_ERK'S DEPARTMENT The meeting was called to order by Chairman Pauline Grant. Those present were Pauline Grant, City Clerk Brenda Mesa, Shelly Rosenkild, Masako Gifford, Ann Petta and Gloria Ybarra. Secretary's Report: The minutes for June 2, 2009 were read and approved on a motion by Ann, seconded by Pauline. All in favor. Motion carried. - Treasurer's Report: The new fiscal year begins in July with an annual stipend from the City in the amount of $.1200.00 . The Petty Cash balance is $51.39. Historical Report: Ann provided historical information regarding the recently demolished building next to city hall on Barton Road in Grand Terrace . She reported that`the building probably was built in the early sixties and was originally a Circle K convenience store. Later, Dr. Lee and family established a dental/dental equipment facility there for many years. She added that the building was at least 50 years old and that photos will be taken for historical purposes . Also,,the city has purchased the land and there are currently no real plans for the land. Old Business: 28th Annual Country Fair, Saturday, November 7, 2009 Ann advised that the Lions Club building has been reserved for the Fair. Shelly presented the poster and cable advertisements which the committee viewed and approved. She will also tend to preparing an additional newspaper article regarding the Fair. The deadline for the applications is October lst. Shelly will have the applications at city hall and in the newspapers by August 1st. The committee decided on the color orange or gold for the posters and applications. Update on the Art Show/Country Fair Banners: The committee viewed the mock-up of the banner which Shelly presented. After discussion, the committee decided on the medium size, 3 x 8 foot banner which will cost approximately $92.80. The committee voted in favor of ordering one banner as listed on a motion by Ann, seconded by Masako, all in favor. Motion carried. Selection of an additional committee member will be discussed at the next committee meeting. The meeting was adjourned at 7:50 p.m. No meeting is scheduled for August. The next committee meeting will not be until September 14, 2009 due to the Labor Day holiday. COUNCIL AGENDA ITEM NO. GJr73�� 1 Respectfully Submitted, loria Ybarra Secretary z^ 'r `Lv�l.�9 •Y. yw�. CALIfFORN1A AGENDA REPORT MEETING DATE: September 22, 2009 Council Item( X ) CRA Item ( ) TITLE: FY2009 EMPG Grant Application PRESENTED BY: Bernie Simon RECOMMENDATION: Adopt resolution for application for 2009 Emergency Management Performance Grant BACKGROUND: The FY 2009 Emergency Management Performance Grant (EMPG) is to support comprehensive emergency management at the local level and to encourage the improvement of mitigation, preparedness, response and recovery capabilities for all hazards. Funds provided under the EMPG program must be used to support local emergency management program activities that contribute to the San Bernardino County Operational Area's capability to prevent, prepare for, mitigate against, respond to and recover from emergencies and disasters, whether natural or man- made. Grand Terrace has been allocated a balance of $4,427 to be used for supporting Organization/Planning, Equipment, Training and Exercise in regards to prevention, preparation for, mitigation against, response to and recovery from emergencies and disasters. DISCUSSION: Staff recommends the use of the EMPG Grant funds for the items listed in the grant documents. Eligible expenditures must be for emergency operations. No CERT expenditures are eligible. The FY2009 EMPG program contains a matching component and requires a dollar-for-dollar match, which can be cash and/or in-kind. All grant funds requested must be matched by allowable Organization/Planning, Equipment, Training and Exercise. Originally, staff time and EOC budget was slated to cover $2,364 of the matching contribution for time spent on the emergency AM radio system and $600 from the existing EOC budget. In discussion with County Fire, it is anticipated that the remaining $2,063 (dollar for dollar) will require staff time commitments for additional like kind local match. There are no funds in the FY 2009-10 budget for a grant match. COUNCIL AGENDA ITEM NO. 7/1 FISCAL IMPACT: No impact other than staff time. Respectfully submitted, Bernie Simon Acting City Manager and Matt Wirz, Management Analyst Manager Approval: Bernie Simon Acting City Manager ATTACHMENTS: FY 09 EMPG Grant Document ..i11.-:b,r4 v.711 v1.A 111r+11v111v vvv111 1 C40 PUBLIC AND SUPPORT FIRE DEPARTMENT SERVICES GROUP OFFICE OF EMERGENCY SERVICES PAT A.DENNEN 1743 Miro Way RIaRo,CA 92375 40 Fire Chief (909)355-3998 In (909)356-3965 County Fire Warden August 26, 2009 TO: FISCAL YEAR 2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 'PROGRAM NON-COMPLIANT SUB RECIPIENTS SUBJECT: FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM -- URGENT AND TIME SENSITIVE INFORMATION — On July 22, 2009, County OES distributed the Emergency Management Performance Grant (EMPG) Program Subrecipient Agreement package for Fiscal Year 2009 (FY09) Program. Several jurisdictions have requested an application extension in order to complete and submit the required application documents. Other jurisdictions have not acknowledged this process and are encouraged to do so immediately. In order to secure your allocated 2009 EMPG funds this office has extended your jurisdiction's application submittal deadline to September 30, 2009. The following submittal documents and worksheet(s) are to be completed and submitted to this office no later than September 30, 2009 in order to apply for FY2009 EMPG Program funding: • Cover letter from your jurisdiction • FY2009 EMPG Program Sub Recipient Agreement (Attachment B) • FY2009 EMPG Budget Detail Worksheet(s) (Attachments C-F) We also request that you provide justification in your cover letter explaining why your jurisdiction was unable to meet the original FY09 EMPG program submittal deadline of August 14, 2009. Please note, no additional extensions will be granted after the September 30. 2009, deadline. Due to the potential audit of the EMPG Program in the future by the California Emergency Management Agency you may not spend against the FY09 EMPG Program until you complete the above and receive a notification to proceed from this office. Should you have questions regarding this grant program please feel free to contact Jesus Felix, Staff Analyst II, or myself at (909) 356-3998. Sincerely, c DENISE L. BENSON, Division Manager _ San Bernardino County Fire Protection District Office of Emergency Services San Bernardino Operational Area Lead Agency DLB:jf Attachments: FY09 EMPG Reference Document FY09 EMPG Program Sub Recipient Agreement Package 3 FY2009 Emergency Management Performance Grant (EMPG Program Sub Recipient Agreement , Package Prepared by the San Bernardino County Operational Area Lead Agency San Bernardino County Fire Protection District Office of Emergency Services July 22, 2009 i SAN BERNARDINO COUNTY OPERATIONAL AREA FISCAL YEAR 2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG) REFERENCE DOCUMENT FY2009 EMPG PROGRAM OVERVIEW Eligible Jurisdictions: The County and any City/Town in the OA may apply. Available EMPG Funds under this Grant for the San Bernardino Operational Area: Total FY09 EMPG allocation: $320,158. Use of Funds: The purpose of the Fiscal Year 2009 (FY09) Emergency Management Performance Grant (EMPG) is to support comprehensive emergency management programs rat the local level and to encourage the improvement of mitigation, preparedness, response and recovery capabilities for all hazards. Funds provided under the EMPG program must be used to support local emergency management program activities that contribute, to the San Bernardino County Operational Area's capability to prevent, prepare for, mitigate against, respond to and recover from emergencies and disasters, whether natural or man-made. Distribution of funds: _ The EMPG funds are distributed to the 24 Cities and Towns and the County, as members of the San Bernardino County Operational Area. Each are allocated a $3,000 base, with the remainder of the grant distributed on a per.capita basis to-each eligible jurisdiction. The per capita calculations are based on 2008/2009 California Department of Finance Demographic Research Unit E-1 table (http://www.dof.ca.gov/research/demographic/reports/estimates/e-1/2008-09/). Program Performance Period: The EMPG program criteria and funding distribution will'be based on a State fiscal year cycle (July 1 through June 30). The FY09 EMPG has a 12 month performance period (July 1, 2009 to June 30, 2010). Eligibility to receive EMPG funds will be based on the following criteria: HOW TO APPLY The following documents, forms and worksheet(s) are to be completed and submitted to this-office no later than August 14, 2009, in order to apply for FY2009 EMPG Program funding: • Cover letter from your jurisdiction • FY2009 EMPG Program Sub Recipient Agreement(Attachment B) • FY2009 EMPG Budget Detail Worksheet(s) (Attachments C-F) Due to the potential audit of the EMPG Program we request that you hold spending against the FY09 EMPG Program until you receive a notification to proceed from this office. FY2009 EMPG PROGRAM APPLICATION PACKAGE FY2009 EMPG Program Criteria The FY09 EMPG Program Criteria (Attachment A)was reviewed by the OACC Steering Committee in April and approved by the OACC during the May 7, 2009, quarterly meeting. Eligibility to receive FY09 EMPG funds will be based on these FY09 EMPG Program Criteria. Also included are recommended State Fundamental Activities provided by the California Emergency Management Agency (CalEMA). The Cities, Towns, and Counties are strongly encouraged to focus on the State Fundamental Activities when planning their own emergency management programs. 1 - 5 r San Bernardino County Operational Area Emergency Management Performance Grant(EMPG).Program Reference Document Page 2 of 3 ! FY2009 EMPG Program Sub Recipient Agreement The enclosed FY09 EMPG Program Sub Recipient Agreement form (Attachment B) indicates intent to comply with the FY09 EMPG Program Criteria. Each jurisdiction must submit a signed, original FY09 EMPG Program Sub Recipient Agreement form to this office. We are aware that your jurisdiction may require governing body review and approval prior to submitting. the Agreement form. Should your lurisdiction require an extension with submitting the Sub Recipient Agreement form please advise our office no later than August 14, 2009. 'Otherwise, Attachment B is due no later than August 14, 2009. FY2009 EMPG PROGRAM CATEGORIES The following categories are listed as eligible activities under the FY09 EMPG program. Grant funds provided under the EMPG program must be used to support these categories: Organization/Planning', Equipment, Training and Exercises. The following forms are to be completed and submitted to this office no later than August 14, 2009. ; Organization/Planning Personnel costs, including salary and benefits, are allowable costs within the FY09 EMPG program for all-hazards emergency management operations, staffing, and other day-today ;activities in support of emergency management. Also under the FY09 EMPG, grant funds may be used for a range of emergency management-planning activities. Jurisdictions are recommended to place a high priority on developing and/or enhancing, scenario specific plans that incorporate-the State activities. Please refer to page 13 of the State EMPG recipient guide, available at,the CalEMA website (www.calema.ca.gov), for further information. Personnel/Planning related requests must be submitted using the Organization/Planning Budget Detail Worksheet (Attachment C). Your jurisdiction should also provide emergency management activities and final deliverables/products on this form. Attachment C is due to this office by August 14, 2009. Equipment Should your jurisdiction request equipment, please complete the Equipment Budget Detail Worksheet (Attachment D) and list the equipment being requested. Please note, allowable equipment categories for, the FY09 EMPG program are listed on the web-based Authorized Equipment List (AEL) at the Responder Knowledge Base (RKB) website (http://www.rkb.us). For, further information please refer to .page 14 of the State EMPG 'recipient guide, available at then CalEMA website (www.calema.ca.gov). It is important that you list the correct AEL number and title. Attachment D is due to this office by August 14, 2009. Training The FY09 EMPG program funds may be used for a range of emergency management-relatedl training activities to enhance the capabilities of local emergency management personnel. Pleasey use the Training Budget Detail Worksheet (Attachment E) if requesting EMPG program funding to support training requests. Attachment E is due to this office by August 14, 2009. Exercises FY09 EMPG program funds may be used to design, develop, conduct, and evaluate emergency) management related exercises. Exercises,conducted using EMPG funding must be compliant with) the National Incident Management System (NIMS). Use the Exercise Budget Detail Worksheet+ (Attachment F) if requesting EMPG program funding to support exercises. Please refer to the State; FY09 EMPG program recipient guide, available at the CalEMA website (www.calema.ca.gov), for' further allowable and unallowable exercise cost information, as well as other exercise-criteria. Attachment F is due to this office by August 14, 2009. San Bernardino County Operational Area Emergency Management Performance Grant(EMPG) Program Reference Document Page 3 of 3 FMPG PROGRAM CLOSE-OUT FORMS Do not complete the following forms now. They are to be completed and submitted to this office next year no later than July 16, 2010. • FY2069 EMPG Program Compliance Assurance Form (Attachment G) . • FY2009 EMPG Program Reimbursement Request for Grant Expenditures Form (Attachment H) FY2009 EMPG Program Compliance Assurance Form, The FY09,EMPG Program Compliance Assurance form (Attachment G) is to be completed by the OACC Primary or Alternate member for your jurisdiction. This form is to ensure that FY09 EMPG program criteria is met and will be on file in this office. Failure to meet the FY09 EMPG program criteria measures may result in ineligibility for grant funds. Please note that the FY09 EMPG requires a dollar-for-dollar match, which can be cash and/or in-kind. This form is DUE NEXT YEAR no later than July 16, 2010. FY2009 EMPG Program Reimbursement Request for Grant Expenditures As a sub recipient for EMPG funds, your jurisdiction is requested to use the attached FY09 EMPG Program Reimbursement Request Form (Attachment H) to claim EMPG. related expenses for your jurisdiction. Expenses claimed must be -for actual expenditures, within the FY09 EMPG performance period. Please note that the sum total of your claim(s) cannot exceed ,your FY09 EMPG allocation, which is indicated on this form. Any and all claims must be.-completed by an authorized agent in your jurisdiction and be submitted to this office. Distribution of funds will be contingent on receipt of dollars ,from the State and compliance with the FY2009 EMPG Program;Criteria. Because of cash flow concerns, this office cannot reimburse the sub recipients until funds are received from.CaIEMA. Please ensure that all required expense documentation is maintained by your jurisdiction and made available if needed. This office will only prepare and submit one (1) claim to the State for all FY09 EMPG funds. This form is DUE NEXT YEAR no later than July 16. 2010. 7 AttachmentlA SAN BERNARDINO COUNTY OPERATIONAL AREA EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) FISCAL YEAR 2009 (FY09) EMPG PROGRAM CRITERIA Program Purpose: i To provide resources to San Bernardino County Operational Area (OA) for the development and implementation of the Standardized Emergency Management System (SEMS)/National Incident Management System (NIMS) within the County; and to continue to support the Operational Are,'a Coordinating Council (OACC) with comprehensive Emergency Management planning and participation by the County and cities/towns. Eligible Jurisdictions: The County and any city/town in the OA may apply. Use of Funds: The purpose of the Fiscal Year 2009 (FY09) Emergency Management Performance Grant (EMPG) is to support .comprehensive emergency management at the local level and to encourage the improvement of mitigation, preparedness, response and recovery capabilities for all hazards. Funds provided under theEMPG program must be used to support local`emergency management program activities that contribute to the San Bernardino County Operational Area's capability to prevent, prepare for, mitigate against, respond to and recover from .emergencie's and disasters, whether natural or man-made. The EMPG program criteria and funding distribution will be based on a State fiscal year cycle ' `} (July 1 through June 30). The FY09 EMPG has a 12 month performance period (July 1, 2009 to June 30, 2010). Eligibility to receive EMPG funds will be based on the following criteria! i San Bernardino County Operational Area Criteria (Required) 1. Be a signatory to the OA OACC Agreement. 2. Designate an Emergency Services Program Manager responsible for oversight of jurisdiction's program and to serve as the coordinator for SEMS/NIMS integration: 3. Attend three (3) of four (4) Operational Area Coordinating Council (OACC) meetings by a Primary or Alternate representative within_ the FY09 EMPG Program performance period (July 1, 2009, to June 30, 2010). 4. Match any State and Local Assistance (SLA)/Emergency Management Performance Grant (EMPG)funds received dollar-for-dollar in cash, in-kind, or a combination thereof, allocated for Emergency Management programs and/or equipment dedicated within the jurisdiction. 5. Comply with grant monitoring,and record retention requirements for property, programmatic, and financial records in accordance with state and federal guidelines. File a Sub Recipient Agreement Form (Attachment B) with the Operational Area Lead Agency by August 14, 2009. 6. Complete and submit applicable FY09 EMPG Program Budget Detail Worksheet's (Attachment C-F), by August 14, 2009, for any proposed EMPG program expenses. 7. Complete the FY09 EMPG Program Compliance Assurance Form (Attachment G) and submit it to the Operational Area Lead Agency no later than July 16, 2010. 8. Complete a Reimbursement Request for Grant Expenditures form (Attachment H)`and submit it to the Operational Area Lead Agency no later than July 16, 2010. 1 , i San Bernardino County Operational Area Emergency Management Performance Grant(EMPG) Program FY09 Program Criteria Page 2 of 3 State Fundamental-Activities (Recommended Criteria) Listed below are the key areas the California Emergency Management Agency (CaIEMA) will be focusing on in the FY09 .EMPG programs. The County, cities, and towns are strongly encouraged to focus on these activities as well. 1. Information Management Technology and Process: Participate with CaIEMA in a Feasibility: Study Review to develop a new emergency information management system ' (technology and process). 2. Emergency Responder Credentialing Program: -Participate in r a regional Emergency Managers Mutual Aid (EMMA) exercise. 3. Alert and Warning: Assess the ability to notify the citizens within their jurisdiction of imminent or actual emergencies where a warning would give sufficient additional time for action andi increase safety. 4. Special Needs: Evacuation and sheltering needs of the special needs population should be addressed. Recognize the need to identify, transport, and provide required medical or supportive care to people with physical, sensory,. or cognitive; language, or economic limitations that must be evacuated or sheltered during a disaster. 5. Mass Evacuation: Evaluate the ability to move a large and demographically diverse group of people within a short time period to a safe location within your jurisdiction and/or adjoining jurisdiction. Under extreme catastrophic events, this distance may not be far enough to provide the expected level of protection. If necessary, plans should be developed or revised to address this issue. 6. Care and Sheltering: In the event of a mass evacuation, the need to temporarily feed, shelter, and provide basic hygienic and medical support becomes an issue that local jurisdictions will have to address. Another consideration in this area will be the need to shelter-in-place and ensuring that the jurisdiction's population is prepared to remain in their homes and/or places of business for multiple days at a time. 1. Planning:; Review and revise the jurisdiction's Emergency,Operations Plan in accordance with the schedule established in the plan, and submit the revised plan to CaIEMA at least every three years for their review according to published emergency plan criteria. 8. Exercises: Participate in disaster exercises that test the jurisdiction's emergency plan, emergency facilities and equipment; prepare After Action Reports identifying corrective actions; and take appropriate action to implement recommended corrective actions. 9. Regional Catastrophic Planning: Where it is likely that a disastrous event could involve more than one jurisdiction, local jurisdictions should be expanding their catastrophic event planning to include their neighboring jurisdictions and federal, state, and private entities. 10.Continuity of Operations (COOP) and Continuity of Government (COG) Planning: Review and revise their current plan as necessary.. Program Compliance Review: Accountability measures for all grantees will be based on the OA FY09 EMPG program criteria. The Steering, Committee, established by the OACC, will review the program criteria annually and before disbursement of funds. If a local jurisdiction fails to achieve the annual eligibility requirements; the OA may withhold funding for that jurisdiction. 9 San Bernardino County Operational Area Emergency Management Performance Grant(EMPG) Program FY09 Program Criteria Page 3 of-3 Available EMPG Funds under this Grant for the San Bernardino Operational Area: Total FY09 EMPG allocation: $320,158. Distribution of funds: The EMPG funds are distributed to the 24 cities and towns and the County, as members of the; San Bernardino County Operational Area. Each are allocated a $3,000 base,with the remainder? of the grant distributed on a per capita basis to each eligible jurisdiction. The per capital calculations are based on 2008/2009 California Department of Finance Demographic Research' Unit E-1 table (http://www.dof.ca.gov/research/demographic/reports/estimates/e-1/2008-09/). i i 1!3 i nis romp snows de completed and,submitted to County OES by August 14, 2009 Attachment B SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT OFFICE OF EMERGENCY SERVICES FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) PROGRAM SUB RECIPIENT AGREEMENT Name of Sub Recipient city of Grand Terrace Address: 22795 Barton Rd. City: Grand Terrace State: C�Zip Code: _ 92-111 Telephone Number. _c9ngia�n_��s E-Mail Address: bsimnCcityofgrandterrace.org In acceptance of the fiscal year 2009 Emergency Management Performance Grant Program funds, the above referenced Sub Recipient understands and agrees to the following Federal Grant Guides: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records; books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. S. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§ 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, 3s amended (29 U S C § 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U S C A 6101-6107), which prohibits 11 FY2000 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG)PROGRAM SUB RECIPIENT AGREEMENT Page 2of• discrimination on the basis of age; (a) the Drug Abuse Offlce and Treatment Act of 1972 (P.L. 92-2S5), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. § 3601 at seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (1) any other nondiscrimination provisions in the specific statute(s) under which application fc- Federal assistance is being made; and 0) the requirements of any other nondiscriminatia statute(s)which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles II and 111 of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with the provisions of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§ 2768 to 276a7), the Copeland Act (40 U.S.C. § 276c and 18 U.S.C. §§ 874), and the Contract Wol' Hours and Safety Standards Act (40 U.S.C. §§ 327-33.3), regarding labor standards fi federally assisted construction subagreements. 10. Will comply, if applicable,with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93234) which requires recipients in a-special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e)assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 at seq.); (f) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. § 7401 at seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973. as amended, (P L. 93-205). 12. 'Nil comply with the Wild and Scenic Rivers Act of 1968 (16 U S.C. §§ 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. r TZuuV tMtKULNGY MANAGEMENT PERFORMANCE GRANT(EMPG) PROGRAM SUB RECIPIENT AGREEMENT Page 3 of 8 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1968, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 at seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 at s eq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 18. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 at seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984 or OMB Circular No. A-133, Audits of Institutions of Higher Leaming and other Non-profit Institutions. 18.Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19.Sub Recipient shall submit (to County Fire/OES) a copy of their procurement policies and adhere to such policies as specified in the OMB Circular, and shall comply with the financial and administrative requirements set forth in the current editions of the Office of Justice Programs (OJP) Financial Guide. 20.Sub Recipient shall attach Request for Proposals, bid advertisements, and/or a list of quotes from qualified vendors, etc. to Reimbursement Requests when procurement policies require such procedures in the purchasing of grant equipment. 21.Sub Recipient will not make any award or permit any award (sub-grant or contract) to any pa which is debarred or suspended.or is otherwise excluded from or ineligible for participation Federal assistance programs under Executive Order 12549 and 12689, "Debarment and Suspension..' Sub Recipient is responsible to ensure that vendors and/or consultants are fully qualified for services and have not been debarred or suspended from the State. Suspended or debarred suppliers can be located on www.nd.das.ca aov/smbus/susoendtist htn, 22.Sub Recipient must maintain all payment documents and procurement records for grant purchases/expenditures for three (3) years after the close of the grant, which occurs when the California Emergency Management Agency (CaIEMA) has filed the final report. 23 Sub Recipient shall immediately report to (County Fire/OES) all damaged, lost or stolen equipment/property that is purchased with grant funds per the OMB Circular. Sub Recipient must be complete and return the attached 'Damaged, Lost, or Stolen Report Form" to County FireIOES for reporting to the California Emergency Management Agency (CALEMA) 1� FY20011 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG) PROGRAM SUB RECIPIENT AGREEMENT Pag*4 of f 24.It shall be the responsibility of the Sub Recipient to track and maintain all equipment on a generally accepted accounting system. County Fire/OES will request periodic progress reports on the location and condition of grant purchased equipment to forward to CALEMA when necessary. CERTIFICATIONS _Certification for Contracts Grants Loans and Cooperative Acreements The undersigned certifies, to the bes t of his or her knowledge and belief. that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and belief,that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying," in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31 , U S Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. I rTLuuv tMtmiur-MGT MANAGEMENT PERFORMANCE GRANT(EMPa)PROGRAM SUB RECIPIENT AGREEMENT Page s of e 2. DEBARMENT SUSPENSION AND OTHER RESPONSIBILITY MATTERS DIRECT RECIPIEN : As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR, Part 17: A. The applicant certifies that it and its principals: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (2) Have not within a three-year period preceding this application been convicted of or had ,a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and (4) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. CERTIFICATIONS REGARDING DRUG-FREE WORKPLAC9 REQUIREMENTS: This certification commits the applicant to compliance with the certification requirements under44 CFR, Part 17 Govemment-wide Requirements for Drug-Free Workplace (Grants). A. The grantee certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an ongoing drug-free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); 15 FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG)PROGRAM SUE RECIPIENT AGREEMENT Page 6 of 6 (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will-- (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying County Fire/OES in writing, within ten calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grai officer or other designee on whose grant activity the convicted employee was working, unless. the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted— (1) Taking appropriate-personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). 4. SWEATFREE CODE OF CONDUCT: a. All applicants contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the subgrant have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of, child labor or exploitation of children in sweatshop labor. The applicant further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www.dir.ca.aov, and Public Contract Code Section 6108. b. The applicant agrees to cooperate fully in providing reasonable access to the applicant's records, documents, agents or employees, or premises if reasonably required' by authorized officials of the contracting agency, the Department of Industrial Relations, or the Department of Justice to determine the contractor's compliance with the requirements under paragraph (a). 5. DOMESTIC PARTNERS: For subgrants executed or amended after July 1, 2004, the applicant may elect to offer domestic oartner benefits to the applicant's employees in accordance with Public C-mtract Cade section '0295.3. However, the applicant cannot require an employee to cover the costs of providing any benefits which have otherwise been provided to all employees regardless of marital or domestic partner status. 1 G' FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPQ) PROGRAM SUB RECIPIENT AGREEMENT Page 7 of e TERMS AND CONDITIONS The following laws apply to persons or entities doing business with the State of California. 1. CONFLICT OF INTEREST: Applicant needs to be aware of the following provisions regarding current or former state employees. If subgrantee has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification. Current State Employees (Public Contract Code §10410): 1) No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. 2) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services. Former State Employees(Public Contract Code §10411): 1) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, _ transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency. 2) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general"subject area as the proposed contract within the 12-month period prior to his or her leaving state service. If applicant violates any provisions of above paragraphs, such action by applicant shall render this Agreement void. (Pub. Contract Code §10420) Members of boards and'commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code §10430 (e)) 2. LABOR CODEANORKERS' COMPENSATION: Applicant needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and applicant affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700) 3 AMERICANS WITH DISABILITIES ACT, Applicant assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of -usability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 USC. 12101etseq ) 17 FY2009 EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG) PROGRAM SUB RECIPIENT AGREEMENT Page 8 of 9 4. APPLICANT NAME CHANGE: An amendment is required to change the applicant's!name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment., Payment of invoices presented with a new name cannot be paid prior to approval of said amendment. 5. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority-to enter into an agreement, authorizing execution of the agreement. S. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the applicant shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the -Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and applicant may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the applicant has made false certification, or violated the certification by failing to cant' out the requirements as noted above. (Gov. Code §8350 et seq.) By signing this agreement, the Sub Recipient has read, understands, and agrees to the above tern. (The signator to this agreement should be an authorized individual with signature authority consistent with the actions required on these documents for the applying jurisdiction, e.g. an Elected Official, Mayor, City/Town Manager, Fire Chief or Police Chief, County Department Head, and/or Designee.) Bernie Sinn" Acting city Manager Name (Print Please) Title Authorized Agent Date 1C This form should be completed FY2009 Emergency M�1 -,7ement Performance Grant r Attachment C and submitted to County OES (EMPG) Bud .._)etail Worksheet { by August 14,2009 ORGANIZATION/PLANNING Jurisdiction: City of Grand Terrace Contact Name: Bernie Simon Address Line: 22795 Barton Road Phone Number: (909) 824-6621 Address Line: Grand Terrace, CA E-mail Address: bsimonCa)citvofgrandterrace.org PERSONNEL INFORMATION ESTIMATED COSTS ACTIVITIES AND FINAL PRODUCT(S), Emergency Management Proposed Budget Total Amount to be Activities and Deliverable: Last Name First Name Position/Title Amount" Local Share" EMPG Share Charged to Grant Wirz Matt Management Anal st $ 840.00 $ 840.00 $ - $ 840.00 Review and Update of EOP- Simon' Bernie Finance Director/acting cm $ 795.00 $ 795.00 $ - $ 795.00 Review and Update of EOP Wirz Matt Management Anal st $ 1,765.00 $ 1,765.00 $ 1,765.00 Management of EMR Radio St $3,400.00 * This includes salary and fringe benefits '* Please explain below how your jurisdiction will fund the local match: Staff time for review and update of EOP , maintenance of AM emergency radio station San Bernardino County Fire Protection District ,fl Office of Emergency Services This form should be FY2009 Emergency Management Performance Grant Attachment D completed and submitted to (EMPG)Budget Detail Worksheet County OES by August 14,2009 EQUIPMENT Jurisdiction Name: CITY OF GRAND TERRACE Point of Contact: BERNIE SIMON Address: 22795 BARTON ROAD ROAD,GRAND TERRACE,CA 92313 Phone Number' (909)430-2216 Date Submitted: #####" Equipment Equipment Shipping lip Total Proposed Local EMF ite . AEL No.` Title Description Unit Cost City Subtotal Tax Handlin Budiciet Amount Share" Sha 4 04AP-09ALRT SYSTEMS,PUBLIC NOTARY MIC PREAMP FOR LIVE BROADCASTS $ 330.00 1 $ 330.00 $27.23 $0.00 $ 330.00 $ - $ 33, 4 04AP-09ALRT SYSTEMS,PUBLIC NOTARY SOUND BLASTER CARD $ 70.00 1 $ 70.00 $5.78 $0.00 $ 75.78 $ - $ 7 4_ 04AP-09ALRT SYSTEMS;PUBLIC NOTARY PLANTRONICS MIC+HEADSET $ 35.00 1 1 $ 35.00 $2.89 $0.00 $ 37.89 $ - $ 3 4 04AP-09ALRT SYSTEMS,PUBLIC NOTARY STANDING WAVE METER $ 135.00 1 $ 135.00 $11 14 $0.00 $ 146.14 $ - $ 14 4 04AP-09ALRT SYSTEMS,PUBLIC NOTARY ADOVE AUDITION SOFTWARE $ 350.00 1 $ 350.00 $28.88 $0.00 $ .378.88 $ - $ 37 4 04AP-09ALRT SYSTEMS,PUBLIC NOTARY COMPUTER,PRTR,SCANNER $3,195.00 1 $3,195.00 $263.59 $0.00 $ 3,458.59 $ - $3,45 5 06CC-03SATP SYSTEMS,PUBLIC NOTARY SATELLITE PHONE SERVICE $ 600.00 1 $ 600.00 $0.00 $0.00 $ 600.00 $ 600.00 $ $ - $ - $ - $ $ - $ - 600.00 4,42 lease reference the Authorized Equipment List(AEL)website.at httos://www.rkb.us for allowable equipment $5,027.26 PG Eligible Categories: iformation Technology(Category 4) :yber Security Enhancement Equipment ** Please explain below how your jurisdiction will fund the local match: . iteroperable Communications Equipment City will use existing budgeted service to provide satellite phone service )etection Power CBRNE Reference Materials CBRNE Incident Response Vehicles Physical Security Enhancement Equipment -CBRNE Logistical Support Equipment Other Authorized Equipment San Bernardino County Fire Protection District Office of Ernarclencv Semites This form should be FY2009 Emergency Management Performance Grant Attachment E completed and submitted to (EMPG)Budget Detail Worksheet County OES by August 14,2009 Jurisdiction Name: CITY OF GRAND TERRACE TRAINING Point of Contact: BERNIE SIMON Address: 22795 BARTON ROAD,GRAND TERRACE,CA 92582 Phone Number: (909)824-6621 Date Submitted: 9/15/2009 ESTIMATED NUMBER PERSONNEL COST TRAVEL" PROPOSED OTIBACKFILL BUDGET Local EM COURSE NAME/TITLE TRAINING PROVIDER DATE OF TRAINING OF TRAINING Share*** Shi PARTICIPANTS YES NO YES NO AMOUNT* NIMS/SIMS COURSES APPROVED PROVIDERS Unknown 3 X X 450.00 450.00 i * Please include costs associated with training related travel expenses and other allowable items $450.00 ** Expenses by employees who are on travel status for official business EMPG Eligible Training Activities: - Funds used to develop,deliver,and evaluate training - Overtime and backfill *"* Please explain below how your jurisdiction will fund the local matt - Travel ESTIMATED STAFF TIME FOR1/2 DAY OF TRAINING FOR - Hiring of full or part-time staff or contractors/consultants EMPLOYEES - Certification/Recertification of instructors additional information on the EMPG training activities please refer to the State FY2009 EMPG recipient guide: j.//www.calema.ca gov/ San Bernardino County Fire Protection District �' Office of Emergency Services 1 RESOLUTION NO. 2009- A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FROM EMPG WHEREAS, the City of Grand Terrace is a general law city incorporated under the laws of the State of California; and WHEREAS,the FEMA and the State of California has a grant program available for Emergency Management Grant Program(EMPG); and WHEREAS,the City of Grand Terrace desires to apply for EMPG funds; and WHEREAS,the City Council will appropriate sufficient resources in allowable in kind staffing to fund local matching grant funds as needed; and NOW THEREFORE,the City Council of the City of Grand Terrace does hereby resolve, declare, determine, and order as follows: Section 1. Approves the filing of an application for EMPG funds. Section 2. Certifies that the applicant has reviewed, understands, and agrees to the grant requirements as provided. Section 3. Appropriates sufficient resources as needed to fund required local match for EMPG funds. Section 4. Authorizes Acting City Manager Bernie Simon to execute grant documents on behalf of the city. PASSED, APPROVED, AND ADOPTED this 22°d day of September, 2009. Attest: City Clerk Mayor City of Grand Terrace