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12/08/2009 it FILE COPY Caen®:Tiaztt c 'December.8;2009 7:30 p.m: 22795 Barton'Road Grand Terrace California 92313-5295 Civic Center CITY :OF- GRAND- TERRACE "may (909)834-6621 Faz(909)783-7629 Fax'(909)783-2600 CRA/CITY COUNCIL Maryetta Ferri = '°r REGULAR"MEETINGS, Lee A°°Garcia Mayor Pro 2rrn AND 4TH Tuesday , •6 00 p.m., Tem - - - Bea•Cortes Jim'Miller ; Walt Stanckiewitz ' Council Members ; Betsy M:Adams City Manager , Council Chambers - = -,Gran&Terrace Civic Center " 22795 Barton Road Grand Terrace, C-4 92313=5295 - CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS December 8,2009 GRAND TERRACE CIVIC CENTER 7:30 p.m. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT (909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK'S OFFICE AT CITY HALL LOCATED AT 22795 BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION,SUCH DOCUMENTS WILL BE POSTED ON THE CITY'S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 11-10-2009 Minutes Approve 2. Community Redevelopment Agency(Draft)Financial Statements Receive/File FY 2008-2009, 3. Resolution to Change Authorized Signatures for the Local Agency Approve Investment Fund(LAIF) 4. Notice of Completion-Demolition of 22747 Barton Road and Accept/Direct 22720 Vista Grande Way(Beckco Inc.) 5. Public Hearing-2010-2014 Implementation Plan for the Grand Adopt Terrace Community Redevelopment Project ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Recognition of Citizen,Patrol Members B. Chamber of Commerce Business of the Month C. Presentation of Checks to the Friends of Blue Mountain from the Foundation of Grand Terrace and the Sierra Club to go Toward the Purchase of Land i COUNCIL AGENDA 12-08-2009 PAGE 2 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION D. Proclamations Acknowledging Support in the Effort to Remove Graffiti from the Railroad Bridge Above the 1-215 - Union Pacific,Cal Trans and Senator Dutton 3. CONSENT CALENDAR The e following Consent Calendar items are expected to be routine and , noncontroversial. They will be acted upon by the Council at one time ' without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. i A. Approve Check Register Dated 12-08-2009 Approve B. Waive Full Reading of Ordinances on Agenda C. Approval of 11-10-2009 Minutes Approve D. Resolution -Supporting the Establishment of a Public Park on Adopt the Site of Blue Mountain E. Resolution-Change Authorized Signatures for Bank of America Approve F. Resolution- Change Authorized Signatures for Local Agency Approve Investment Fund(LAIF) G. Resolution Rescinding Resolution 92-27 and Adopting the Adopt Planning Commission Procedures Handbook H. Appoint Alternate Memberto Emergency Operations Committee Appoint -Parsons I. Emergency Operations Committee Minutes of 11-03-2009 Accept J. Historical and Cultural Activities Committee Minutes of 11-02- Accept 2009 K. Community Emergency Response Team Minutes of 09-01-2009 Accept and 10-06-2009 4. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law,the City Council may not discuss or act I on any item not on the agenda,but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5. COUNCIL REPORTS 6. PUBLIC HEARINGS A. An Ordinance of the City Council of the City of Grand Terrace, Approve California, Amending Chapter 8.112 of the Grand Terrace Municipal Code Regulating the Sale and Discharge of Fireworks 17. UNFINISHED BUSINESS-None I COUNCIL AGENDA 12-08-2009 PAGE 3 OF 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 8. NEW BUSINESS A. Amendment to the Solid Waste Franchise Agreement(Burrtec) Approve/Adopt B. Resolution'Setting a Public Hearing Date of January 26,2010 Regarding.Proposed Waste and Recycling Rate Increases C. FY 2008-2009 Quarterly Financial Update-6-30-2009 Approve D. FY 2009-2010 Quarterly Financial Update-9-30-2009 Approve 9. CLOSED SESSION-None ADJOURN t t THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON TUESDAY,JANUARY 12,2010,AT 6:00 P.M. ........................................................................................................................... AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE NO LATER THAN 14 CALENDAR DAYS PRECEDING THE MEETING. PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING -NOVEMBER 10,2009 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on November 10, 2009 at 6:00 p.m. J PRESENT: Maryetta Ferr6, Chairman Bea Cortes, Agency Member Jim Miller, Agency Member Walt Stanckiewitz, Agency Member Brenda Mesa, City Clerk Bernie Simon, Finance Director/Acting City Manager Joyce Powers, Community &Economic Development Director Richard Shields, Building& Safety Director John Harper, City Attorney Sgt. Hector Gomez, Sheriff s Department John Salvate, San Bernardino County Fire Department ABSENT: Lee Ann Garcia,Vice-Chairman CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:00 P.M. APPROVAL OF 10-27-2009 MINUTES CRA-2009-51 MOTION BY AGENCY MEMBER CORTES,SECOND BY AGENCY MEMBER ,MILLER, CARRIED 4-0-1-0 (VICE-CHAIRMAN GARCIA WAS ABSENT), to approve the October 27, 2009 Community Redevelopment Agency Minutes. NEIGHBORHOOD IMPROVEMENT PROGRAM PROGRESS REPORT Joyce Powers,Community and Economic Development Director,gave a progress report on the Neighborhood Improvement Program. Chairman Ferre adjourned the Community Redevelopment Agency Meeting at 6:25 p.m.,until the next CRA/City Council Meeting that is scheduled to be held on Tuesday,December 8,2009 at 7:30 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CRA AGENDA ITEM NO. I i I Community Redevelopment Agency Minutes November 10,2009 Page 2 CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace � i i i i i I i i i I i i I .:s'�`? :`fit�.�b ,'=;-a Q`�.:'!.,r`i �•,-i•;' � i Rol AGENDA REPORT ir1LIFORNIA MEETING,DATE: December 8, 2009 Council Item( ) CRA Item (X) TITLE: Community Redevelooment Agency(DRAFT) Financial Reports FY 2008-09 PRESENTED BY: Bernie Simon RECOMMENDATION: Receive and File BACKGROUND: Each redevelopment-agency is required to present the fiscal year end reports to the governing body for review by December 31"each year. Staff is presenting draft reports for fiscal year ending June 30, 2009 as follows: 1) Draft—Audited Financial Statements 2) Draft—Executive Summary 3) Draft-Housing and Community Development Report 4) Draft-RDA Financial Transactions Report DISCUSSION: J The reports are due to the State by December 31 of each year. However, the reports must now be also presented to the governing body by December 31t. Historically, the reports are not completed before the end of the month. The timing is further complicated because the Agency historically has not had a second meeting in December. Draft reports are now being presented to the Board in draft form`to remain within the agency's legal requirement and to show that the reports are in progress. FISCAL"ACT: There is no fiscal impact by this action. CRA AGENDA ITEM NO. 2 1 Respectfully submitted, ." 'r-/- Bernie Simon Finance Director Manager Approval: J J Betsy . Ada s City Manager ATTACHMENTS: RDA financial reports f Q0 NI Vi A9,Vi 14z"1A AFK) COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA ANNUAL FINANCIAL AND COMPLIANCE REPORT JUNE 30, 2009 f 3 - .,Aij Community Redevelopment Agency of the City of Grand Terrace Table of Contents PAGE Independent Auditor's Report 1 Management's Discussion and Analysis 3 Basic Financial Statements Government-Wide Financial Statements Statement of Net Assets 10 Statement of Activities 11 Fund Financial Statements Balance Sheet- Governmental Funds 12 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets 13 Statement of Revenues, Expenditures, and Changes in Fund Balances - Go'vernmental Funds 14 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities 15 Notes to Financial Statements 16 Required Supplementary Information Budgetary Comparison Schedule - Major Special Revenue Fund 30 Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 31 y �>, ,j7 j:ic:�patp'n g.�4A j•�'i,4ragral�_�., Governing Board Community Redevelopment Agency of the City of Grand Terrace Grand Terrace, California INDEPENDENT AUDITOR'S REPORT We have audited the accompanying financial statements of the governmental activities and each major fund of the Community Redevelopment Agency of the City of Grand Terrace, California (the "Agency"), a component unit of the City of Grand Terrace, California, as of and for the year ended June 30, 2009, which collectively comprise the Agency's basic financial statements as listed in the table of contents. These component unit financial statements are the responsibility of the Agency's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatements. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities and each major fund of the Community Redevelopment Agency of the City of Grand Terrace, California, as of June 30, 2009, and the respective changes in financial position for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated November _, 2009 on our consideration of the Community Redevelopment Agency of the City of Grand Terrace, California's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. -1- S The management's discussion and analysis and budgetary comparison information one pages 3 through 9' d=25,jar goti,a required part of the basic financial statements, but are supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. November , 2009 f i -2- ( „Management's Discussion and Analysis Our discussion and analysis of the Community Redevelopment Agency of the City of Grand Terrace (the "Agency") financial performance for the fiscal,year ended June.30, 2009 provides an overview of year ending results based on the government-wide statements, an analysis on the Agency's overall financial position and results of operations to,assist users in evaluating the Agency's financial position. In addition, it shows the result of the activities during the year for capital assets and long term debt. Please read it in conjunction with the Agency's financial statements. FINANCIAL HIGHLIGHTS The Agency spent $14,692,917 on programs and projects, including: High School and public infrastructure improvements — Through a partnership with the Colton Unified School District, property was assembled for the new high school and businesses were relocated. The City of Riverside 48 inch water linevas relocated and the water line easements were transferred to the City of Riverside for maintenance. Negotiations continue with Riverside County Transportation Agency and Union Pacific Railroad to complete improvements to Main Street. Senior Center and Senior Housing —This project was reviewed-for entitlements, the EIR completed, constructions plans completed, and construction is now underway. The project includes a new 7,000 square foot senior center (up from the existing 4,500 square feet) and 120 one- and two-bedroom units for seniors. One hundred eight (168) units are restricted for household incomes at or below 60% of the area median income adjusted for family size. Affordable Housing Programs — At an average of $30,000 per unit,, the Agency's Home Improvement Program provides eligible low- and moderate-income households loans to fund minor rehabilitation expenses. One homeowner has been assisted during this Plan period, and additional projects may occur before the end of the period. The Agency is now reviewing foreclosed homes for future rehabilitation projects. Property acquisition for project site assembly— Property acquisition for both the freeway-oriented 120 acre project (former Outdoor Adventure site) and the Town Square commercial project has been underway in partnership with private development partners. In addition, the Agency is pursuing additional opportunities while sales prices are low to assemble property for projects at other locations that will provide new jobs for residents. Economic Development and Redevelopment Website—To offer better access to information about the City's and Redevelopment Agency's programs and projects, staff is in the process of upgrading the web pages. This effort includes providing links to outside agency programs that are available, such as small business loans and marketing plan assistance. Code Enforcement Program — The Agency has continued its support of the Code Enforcement Program to ensure the preservation of both residential and commercial neighborhoods and eliminate substandard, housing. In addition to complaint response, during 2006, a residential inspection program was established for rental housing. Each unit is inspected on an annual basis, and any substandard housing and property maintenance violations observed are required to be corrected. Three hundred thirty-four (334) rental homes and 112 multi-family units are inspected each year, and the compliance rate to date is 956/o. -3- 7 � • Assessed values in the project area increased 4.0% over the prior year. • On the current financial resources (government-wide) basis, the Agency's total i et assets were in surplus position of $11,471,457 and on the spendable resources (fund financial statements) basis the Agency's fund balances were in a surplus position of$20,613,�360 at the end of the year. The lower net assets.position on the government wide basis derives from the fact that the Agency produces no capital assets yet reduces net assets for current and future indebtedness under existing bond agreements. The non-current portion of these liabilities is not shown under the fund financial statements basis. • On the current financial resources (government-wide) basis, the Agency reported expenses in excess of revenues of $5,463,852 and on- the spendable resources- (fund financial statements) basis reported revenues in excess of expenditures and other financing sources and uses of $111,034 for the year. This difference is due primarily to the construction on the senior housing project. It is also important to note that payments-to retire bond principal reduce liabilities and therefore increase net assets on the government-wide basis, whereas payments to retire bond principal are considered expenditures and decrease fund balances under the fund financial statements basis. USING THIS ANNUAL REPORT This annual report consists of three parts — management's discussion and analysis (this portion), the basic financial statements, and required supplementary information.��The basic financial statements include the statement of net assets and statement of activities. These provide information about the activities of the Agency as a whole and present a longterm view of the Agency's finances. Fund financial statements tell how these services were f,nanced in the short-term as well as what remains for future spending. Fund financial statements also report the Agency's operation in more detail than the government-wide statements by providing information about the Agency's most significant funds and other funds. REPORTING THE AGENCY AS A WHOLE The Statement of Net Assets and the Statement of Activities: One of the most important questions asked about the Agency's finances is, "Is the Agency as a whole better off or worse off as a result of the year's activities?" The statement of net assets and the statement of-activities report information about the Agency as a whole and about.'its activities in a way to answer this question. These statements include all assets and liabilities of the Agency using the accrual basis of accounting, which is similar.to the accounti g used'by most private-sector companies. All of the current year's revenues and expenses are taken into account regardless of when cash is received or paid. These two statements report the Agency's net assets and changes in net assets. Net assets are the difference between assets (resources) and liabilities (obligations), which is one way to measure the Agency's financial health, or financial position. Over time,'increases or Idecreases in the Agency's net assets are an indication of whether its financial health is improving or deteriorating. You will need to consider other non-financial factors'; however, such al,s changes in the Agency's tax increment to assess the overall health of the Agency. -4- f REPQRTINGd;THE AGENC,IFIS MOST SIGNIFICANT FUNDS Fund Financial Statements: The fund financial statements provide detailed information about the most significant funds. Some funds are required to be established by State law and by bond covenants. However, management established other funds to help it control and manage money for particular purposes or to show that it is meeting legal responsibilities for using certain taxes, grants and other resources. The Agency only has governmental type funds. Governmental funds - the Agency's basic services are reported in governmental funds, which focus on how money flows in and out of those funds and the balances left at year-end that are available for spending. These funds are reported using the modified accrual basis of accounting, which measures cash and all other financial assets that can readily be converted to cash. The governmental fund statements provide a detailed short-term view of the Agency's general government operations and the basic services it provides. Governmental fund information helps determine whether there are more or fewer financial resources that can be spent in the near future to finance the Agency's programs. The differences of results in the governmental fund financial statements to those in the government-wide financial statements are explained in a reconciliation following each governmental fund financial statement. The statement of net assets and the statement of activities present information about the following: - Governmental activities - All of the Agency's basic services are considered to be governmental activities, including salaries and wages, community development, and public works. Tax increment and investment income finance most of these activities. FINANCIAL ANALYSIS OF THE GOVERNMENT-WIDE STATEMENTS The government-wide statements provide long-term and short-term information about the Agency's overall financial condition. The analysis addresses the financial statements of the Agency as a whole. TABLE 1 Net Assets Governmental Activities 2009 2008 Current and restricted assets $ 18,267,675 $ 18,742,826 Land held for resale 3,886,391 3,078,374 Capital assets 7,159,159 Total assets 22,154,066 28,980,359 Long-term liabilities outstanding 7,452,506 9,120,007 Other liabilities 3,230,103 2,925,043 Total liabilities 10,682,609 12,045,050 Invested in capital assets 7,159,159 Restricted 20,486,472 20,357,141 Unrestricted (9,015,015) (10,580,991) Total net assets $ 11,471,457 $ 16,935,309 -5- 9 fR ; a • t'i. •�,•d hN 0 d TABLE 2 Changes in Net Assets Governmental Activities 2009 2008 GENERALREVENUES: Property tag increment $ 8,961-,507 $ 7,089,612 Intergovernmental 0 0 Investment earnings 231,858 592,850 Gain on sale of land held for resale 0 314,190 Miscellaneous 35,700 290,589 Total revenues 9,229,065 8,287,241 PROGRAM EXPENSES: Community development 1,958,163 1,124,393 Pass-through payments 2,341,265 2,181,328 Project improvement.costs 9,925,158 293,031 Interest on long-term debt 468,331 510,737 Total expense 14,692,917 4,109,489 Change in net assets $ (5,461,852) $ 4,177,752 Revenues—Statement of Activities The Agency's total revenue from governmental activities was $9,229,065. Redevelopment tax increment comprised $8,961,507 or 97.1 percent of the total revenue of the Agency. Twenty percent' of gross increment is restricted to low and moderate income housing programs. After pass-through to other agencies, the Agency realized net increment of $6,620,242, an increase of 34.880 1 over last year. Expenses—Statement of Activities Overall expenses of the Agency totaled $14,692,917. Project Improvement costs amounted to $9,925,158, which includes $7,159,159 of prior year costs included in construction in progress for the Senior Center, or 67.6 percent of the total. Expenses specific to other community development activity, including planning, code enforcement and housing activities, totaled $1,958,16�3 or 13.3 percent of total expenses. Pass-through agreements consist of tax increment that is deducted from our gross increment and distributed to other agencies by the.County of San Bernardino. The agency is.required to report tax increment at the gross amount so that the calculations for the 20 piercent set aside restricted for low and moderate income housing activities is distinguishable. This pass-through amount to $2,341,265 or 15.9 percent of total expenses. Making up the remainder of expenses were interest on debt service ($468,331 or 3.2 percent). Net Assets—Statement of Activities The Agency's net assets decreased $5,463,852 during the year as a result of the transfer of the construction in progress amount of$7,159,159 on the Senior Center to the.Developer. This change is reflected in the statement of activities. -6- i 'i l FIN,A40Aq ANACYSIS,Off:THE FUND STATEMENTS The Agency uses fund accounting to assure and demonstrate compliance with finance-related legal requirements. The fund financial statements focus on the individual parts of the Agency's government, reporting the Agency's operations in more detail than the government-wide financial statements. The Agency's governmental funds provide information on near-term inflows, outflows and balances of spendable resources. The Agency's governmental funds reported combined fund balances at June 30, 2009 of$20,613,360, an increase of less than 1% from last fiscal year. TABLE 3 J Fund Financial Statements—Fund.Balances 2009 2008 Reserved for: Encumbrances $ 147,574 $ 316,518 Debt service 1,300,546 1,311,615 Long-term advances receivable 4,606,950 4,606,950 Long-term notes receivable 713,000 741,000 Land held for resale 3,886,391 3,078,374 Total reserved fund balances 10,654,461 10,054,457 Unreserved, reported in: Special revenue fund 1,517,653. 3,990,580 Debt service fund 8,298,948 7,029,755 Capital projects fund 142,298 (572,466) Total unreserved fund balances 9,958,899 10,447,869 Total fund balances $ 20,613,360 $ 20,502,326 Fund Balance Analysis by Fund The Special Revenue Fund revenues were $1,829,164, and expenditures and financing uses were $4,159,222. Fund balance decreased by $2,330,058 to $3,171,432. The decrease primarily related to project costs of the Senior Housing project. The Debt Service Fund revenues and financing sources were $7,922,748, and "expenditures and financing uses were$6,664,216. Fund balance increased $1,258,532 to $13,906,647. The Capital,Projects Fund revenues and financing sources were $1,845,024 and expenditures and financing uses were $662,464. Fund balance increased $1,182,560 to $3,535,281. Major Special Revenue Fund Budgetary Highlights Over the course of the year, the Agency revised the Agency budget with adjustments that fall into the following two categories: • Changes made in the midyear review to adjust revenues, augment current year expenditure appropriations, adjust appropriations for prior year department carryover, and establish or increase designations of fund balance. • Other revenue adjustments and expenditure appropriations approved after the original budget is adopted, and before or after midyear report is approved. -7- 11 Agtual raze ue , it t e H©ushig Fund were $250,952 under original estimates. This is primarily due to the prectice of estimating the entire proceeds from the sale of land for cash flow purposes, rather than only the estimated gain on sale. Actual tax increment exceeded the estimate by $39,5'82, while investment earnings were $74,958 over final projections. Program expenditures were under final budget by $2,167,368, resulting in a budgeted surplus of $2,196,144 and an actual decrease to fund balance of$2,521,607. CAPITAL ASSETS The Agency's investment in capital assets for its governmental activities as of June 30, 2009, amounts to $0. Construction was completed on the Senior Housing Project; and the construction in progress amount at the beginning of the fiscal year and additional costs during the current year were expensed as the asset was transferred to the Developer. DEBT ADMINISTRATION At year-end, the Agency's governmental activities had $11,160,972 in outstanding bonds, loans and notes. TABLE 4 Outstanding Debt, at Year-End Governmental Activities f.. 2009 2008 Refunding tax allocation bonds $ 6,930,000 $ 8,495,000 Certificates of participation 2,520,000 2,655,000 Premium on bonds 71,699 95,598 Deferred charges (319,193) (425,591) Note payable 0 10,972 Total outstanding debt $ %202,506 $ 10,830,979 ECONOMIC FACTORS Although delayed by legal challenges, the Agency is progressing with projects in FY 07-08. Work is continuing on the Town Center project and Freeway Project. The general economy of the Inland Empire region and especially the housing industry continued to decline and the foreclosures,trend that began last year is accelerating. San Bernardino County's median new home price was down 6.1% compared to the previous year. New home sales fell 38.4% countywide, while existing home sales fell 40.7% Despite the housing industry gloom, the general economy for Grand Terrace continues to maintain status quo with only a minor decrease in taxable sales of less than 1.0% and a 4.0% 11crease in assessed property value. The community was proud to be recognized by Money Magazine as No. 92 out of 100 in their annual "Best Places to Live" article. . -8- 1: The continuing State of California budget crisis continues to have a potential effect on all cities, special districts and redevelopment agencies. As of December 2008 the State has a budget deficit of $15 billion and may run out of operating funds by February 2009. The State Budget Act of 2008 requires the Community Redevelopment Agency to shift $448,211 to the Educational Revenue Augmentation Fund (ERAF). This effectively transfers a portion of the agency's property tax to schools as part of a $350 million "take away"from California Redevelopment Agencies. On December 4, 2008, the California Redevelopment Association and the City of Moreno Valley's Redevelopment Agency filed a lawsuit in Sacramento Superior Court seeking to block sections of budget trailer bill AB 1389, which was approved as part of the FY 2008-09 State budgets, and which authorized a one-time raid of $350 million in redevelopment funds. The lawsuit seeks both to invalidate sections of AB 1389 and prohibit the State from forcing county auditors to divert redevelopment funds to the Educational Revenue Augmentation Funds (ERAF). The lawsuit contends that State takes of redevelopment funds to balance the State's budget violate Article XVI, Section 16 of the Constitution on multiple counts. For one, the Constitution requires that redevelopment funds can be used only to finance specified redevelopment activities. Second, taking redevelopment funds could also unconstitutionally impair contracts, particularly covenants pledging future tax revenues to repay bonds. CONTACTING THE AGENCY'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, taxpayers, customers, investors and creditors with a general overview of the Agency's finances and to show the Agency's accountability for the money it receives. If you have questions about this report or need additional financial information, contact the City's Finance Department, at the City of Grand Terrace, 22795 Barton Road, Grand Terrace, California, 92313, or call 909-824-6621. i� -9- 13 'o Government-Wide Financial Statements opment Agency of the Community RedevelStatement of Net Asset City of Grand Terrace s . fa .y y` June 30, 2009 ASSETS Cash and investments $ 11,107,450 Cash and investments with fiscal agents 1,300,546 Interest receivable 31,090 Accrued revenue 419 Due from other governments 208,801 Due from city of Grand Terrace 4,606,950 Loan receivable 111,928 Land held for resale 3,886,391 Notes receivable 713,000 Deferred charges 187,491 Total assets 22,154,066 LIABILITIES , Accounts payable and other current liabilities 442,629 Accrued interest payable 126,888 Due to other governments 530,736 Due to City of Grand Terrace 267,622 Deferred revenue 111,928 Non-current liabilities: Due within one year 1,750,000 Due in more than one year 7,452,506 Total liabilities 10,682,609 NET ASSETS Restricted for: Community development 3,171,432 Capital projects 3,535,281 Debt service 13,779,759 Unrestricted,(deficit) (9,015,015) Total net assets $ 11,471,457 The accompanying notes are an integral part of these financial statements. -10- 15 1 .k �-ffi _ � �, g Community Redevelopment Agency of the City of Grand Terrace a; Statement of Activities For the Year Ended June 30, 2009 PROGRAM EXPENSES Governmental activities: { Community development $ 1,958,163 Passthrough payments 2,341,265 Project improvement costs 9,925,158 Interest on long-term debt 468,331 Total program expenses 14,692,917 GENERAL REVENUES Taxes: Incremental property taxes 8,961,507 Investment earnings 231,858 Miscellaneous 35,700 Total general revenues 9,229,065 Change in net assets (5,463,852) Net assets, beginning of year 16,935,309 Net assets, end of year $ 11,471,457 1 I The accompanying notes are an integral part of these financial statements. -11- I I i i I I 11 Fund Financial Statements 17 Y R x g I '%,Xblbmuri ty Redevelopment Agency of the City of Grand Terrace Balance Sheet Governmental Funds June 30, 2009 Total Special Capital Governmental Revenue Debt Service Projects Funds ASSETS Cash and investments $ 1,625,815 $ 8,813,453 $ 668,182 $ 11,107,450 Cash with fiscal agents - 1,300,546 - 1�300,546 Interest receivable 5,800 24,846 444 31,090 Accrued revenue 419 - - 419 Due from other governments 41,480 167,321 - 208,801 Due from City of Grand Terrace 300,205 4,306,745 - 41606,950 Loans receivable 111,928 - - 1111,928 Property held for resale 640,166 - 3,246,225 3;886,391 Notes receivable 713,000 - - 1713,000 Total assets $ 3,438,813 $ 14,612,911 $ 3,914,851 $21;966,575 i LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ 155,453 $ 175,528 $ 111,948 $ j442,929 Due to other governments - 530,736 - 1530,736 Due to City of Grand Terrace - - 267,622 267,622 Deferred revenue 111,928 - - 111,928 Total liabilities 267,381 706,264 379,570 1,353,215 Fund Balances: Reserved for: Encumbrances 408 408 146,758 147,574 Debt service - 1,300,546 - 11,300,546 Long-term advances receivable 300,205 4,306,745 - 41606,950 Long-term notes receivable 713,000 - - 713,000 Property held for resale 640,166 - 3,246,225 3,886,391 Unreserved, reported in: Special revenue fund 1,517,653 - - 1,517,653 Debt service fund - 8,298,948 - 8�,298,948 Capital projects fund - - 142,298 1142,298 Total fund balances 3,171,432 13,906,647 3,535,281 20I,613,360 Total liabilities and fund balances $ 3,438,813 $ 14,612,911 $ 3,914,851 $ 211,966,575 i The accompanying notes are an integral part of these financial statements. -12- i f I }44 G Gtommunily,Redevelopment Agency-of the City of Grand Terrace Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets For the Year Ended June 30, 2009 Total fund balances of governmental funds $ 20,613,360 Amounts reported for governmental activities in the statement of net r assets are different because: L Long-term liabilities applicable to the Agency's governmental activities are not due and payable in the current period and -accordingly are not reported as fund liabilities. Interest on long-term debt is not accrued in governmental funds, but rather is recognized as an expenditure when due. All liabilities -- both current and long-term -- are reported in the statement of net assets. Balances at June 30, 2009 are: Bonds payable (9,450,000) Less: deferred charge on refunding 319,193 Less: costs of issuance 187,491 Plus: premium received on issuance (71,699) Accrued interest payable (126,888) Net assets of governmental activities $ 11,471,457 The accompanying notes are an integral part of these financial statements. -13- 19 3. `a<x a .Cot1rlmurldy Redevelopment Agency of the City of Grand Terrace Statement of Revenues, Expenditures, and Changes in Fund Balances Governmental Funds For the Year Ended June 30,2009 Total Special Capital Governmental Revenue Debt Service Projects � Funds REVENUES Tax increment $ 1,792,021 $ 7,169,486 $ - $ 8,961,507 Use of money and property 37,143 139,685 55,030 231,858 Miscellaneous - - 35,700 35,700 Total revenues 1,829,164 7,309,171 90,730 �9,229,065 EXPENDITURES Current: Economic development 646,301 295,609 271,763 1,213,673 Pass-through payments - 2,341,265 - 2,341,265 Capital outlay: Project improvement costs 2,555,593 - 210,406 2,765,9991 Debt service: Principal - 1,700,000 10,972 1,710,972 Interest and other charges - 403,908 221 18,436,038 404,129 Total expenditures 3,201,894 4,740,782 493,362 Excess of revenues over(under) expenditures (1,372,730) 2,568,389 (402,632) 793,027 OTHER FINANCING SOURCES(USES) Transfers in (out) (613,577) (1,140,717) 1,754,294 - Transfers to the City of Grand Terrace (343,751) (169,140) (169,102) (681,993) Total other financing sources (uses) -(957,328) (1,309,857) 1,585,192 (681,993) Net change in fund balances (2,330,058) 1,258,532 1,182,560 111,034 Fund balances, beginning of year 5,501,490 12,648,115 2,352,721 20,502,326- Fund balances, end of year $ 3,171,432 $ 13,906,647 $ 3,535,281 $20,613,360 The accompanying notes are an integral part of these financial statements. -14- 2( >. ki a x:q •f =r v>ConmunijyRedevelopment Agency of the City of Grand Terrace Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities For the Year Ended June 30, 2009 Net change in fund balances of governmental funds $ 111,034 Amounts reported for governmental activities in the statement of activities are different because: Donations of capital assets decrease net assets in the statement of activities, but do not appear in the governmental funds because they are not financial resources. (7,159,159) The issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal of long-term debt'consumes the current financial resources of governmental funds. Neither transaction, however, has an effect-on net assets. Also, governmental funds report the effect of issuance costs, premiums, discounts, and similar items when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities. Principal payments on debt 1,710,972 Some expenses reported in the.statement of activities do not require \ the use of current financial resources and, therefore, are not.reported as expenditures in governmental funds. Amortization of deferred charge on refunding (106,398) Amortization of costs of issuance (62,497) Amortization of premium 23,899 Change in accrued interest expense 18,297 Change in net assets of governmental activities $ (5,463,852) The accompanying notes are an integral part of these financial statements. -15- 21 Notes to Financial Statements Community Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2009 I. SIGNIFICANT ACCOUNTING POLICIES Note 1: Summary of Significant Accounting Policies The accounting policies of the Community Redevelopment Agency of the City of Grand Terrace (the "Agency") conform to accounting principles generally accepted in the United States of America as applicable to governments. The Governmental Accounting Standards Board (GASB) is the primary standard setting body for governmental accounting and financial reporting principles. The following is a summary of the significant accounting policies. Description of the reporting entity The Agency is a component unit of a reporting entity which consists of the following oversight and component units: Reporting Entity: Oversight Unit: City of Grand Terrace Component Units: Community Redevelopment Agency of the City of Grand Terrace City of Grand Terrace Public Financing Authority The component unit financial statements contain information relative only to the Agency ,as a component unit which is an integral part of the total reporting entity. They do not contain financial data relating to the other-reporting unit. The Agency was formed under Section 33000 et. Seq. of the Health and Safety Code. Its purpose is to prepare and carry out plans for improvement, rehabilitation and redevelopment of blighted areas within the territorial limits of the City of Grand Terrace. The City provides management assistance to the Agency and the members of the City Council also act as the governing body of the Agency. As of June 30, 2009 the Grand Terrace Project Area was the only project area formed by the Agency. Government-wide and fund financial statements The government-wide financial statements include a statement of net assets and the statement of changes in net assets which report information on all"of the nonfiduciary activities of the Agency. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities are normally supported by taxes and intergovernmental revenues. -16- 23 Community Redevelopment Agency of the City of Grand Terrace i Notes to Financial Statements June 30, 2009 Note 1: Summary of Significant Accounting Policies (continued) The statement of activities demonstrates the degree to which the direct and indirect expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to cus',tomers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other!items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds. Major individual governmental funds are reported as separate columns in the fund financial statements. Measurement focus, basis of accounting, and financial statement presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of the related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified-accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a,liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes are considered to be susceptible to accrual and have been recognized as revenues in the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the government. The Agency reports the following major governmental funds: The Special Revenue Fund is used to account for the portion of the Agency's tax increment that is required to be set aside for low and moderate income housing and related expenditures. The Debt Service Fund is used to account for the accumulation of resources to be used for the repayment of Agency debt. The Capital Projects Fund is used to account for the financial resources used in developing the project area as well as the administrative expenditures incurred in sustaining Agency activities. I -17- i 2L .a CorTlqlunity Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2009 Note 1: Summary of Significant Accounting Policies (continued) Private-sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed in the government-wide to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. • When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first, and then unrestricted resources as they are needed. Cash and investments The City of Grand Terrace maintains and controls cash and investment pools in which the City and Agency share. The government's cash and cash equivalents are cash or investments with original maturities of three months or less from the date of acquisition._Investments are reported at fair value which is determined using selected bases. Cash deposits are reported at carrying amount which reasonably estimates fair value. Receivables and payab/es Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either "due to/from other funds" (i.e., the current portion of interfund loans) or"advances to/from other funds" (i.e., the non-current portion of interfund loans). All other outstanding balances between funds are reported as "due to/from other funds." Any residual balances outstanding between the governmental activities and business-type activities are reported in the government-wide financial statements as "internal balances." Currently, the Agency does not have any business-type activities. Advances between funds, as reported in the fund financial statements, are offset by a fund balance reserve account in applicable governmental funds to indicate that they are not available for appropriation and are not expendable available financial resources. Property taxes The County of San Bernardino collects property taxes for the Agency. Tax liens attach annually as of 12:01 A.M. on the first day in March preceding the fiscal year for which the taxes are levied. The tax levy covers the fiscal period July 1 to June 30. All secured personal property taxes and one-half of the taxes on real property are due November 1, the second installment is due February 1. All taxes are delinquent, if unpaid, on December 10 and April 10 respectively. Unsecured personal property taxes become due on the first of March each year and are delinquent, if unpaid, on August 31. Land held for resale The Agency has acquired several parcels of land as part of its primary purpose to develop or redevelop blighted properties. The Agency records these parcels as land held for resale in its financial records. The land is being carried in the Special Revenue.Fund and Capital Projects Fund at net realizable value, which is equal to cost. At June 30, 2009 net realizable value for land held for resale totaled $3,246,225 in the Capital Projects Fund and $640,166 in the Special Revenue Fund with these amounts offset by a reservation of fund balance. -18- 25 A. i'-"f A Community Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements a June 30, 2009 n Note 1: Summary of Significant Accounting Policies (continued) Long-term obligations In the government-wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities column in the statement of net assets. Bond premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are reported as deferred charges and amortized over the term of the related debt. Fund equity In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use fora specific purpose. Designations of fund balance represent tentative management plans that are subject to change. Use of estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported am unts and disclosures. Accordingly, actual results could differ from those estimates. % II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. Budgetary data General Budget Policies The Governing Board approves each year's budget submitted by the,Executive Director prior to the beginning of the new fiscal year. Public hearings are conducted prior to its adoption by the Governing Board. Supplemental appropriations, where required during the period are also approved by the Board. Intradepartmental budget changes are approved by the Executive Director. In most cases, expenditures may not exceed appropriations at the function level. At fiscal year-end all operating budget appropriations lapse. Budgets are prepared on,the modified accrual basis of accounting. The legal level of budgetary control is the object level within a department. Encumbrances Encumbrances are estimations of costs related to unperformed contracts for goods and services. These commitments are recorded for budgetary control purposes in the governmental funds. Encumbrances outstanding at year-end are reported as a reservation of fund balance. They represent the estimated amount of the expenditure ultimately to result if, un1performed .contracts in-process at year-end are completed. They do not constitute expenditures or estimated liabilities. -19- 2f t,J ilf-j''4 - I ? t , Community Redevelopment Agency of the City of Grand Terrace tJ3aC 1434 Notes to Financial Statements June 30, 2009 III. DETAIL NOTES ON ALL FUNDS Note 2: Cash and Investments Cash and Investments as of June 30, 2009 are classified in the accompanying financial statements as follows: ti- Statement of Net Assets: Cash and investments $ 11,107,450 Cash and investments with fiscal agents 1,300,546 $ 12,407,996 Cash and Investments as of June 30, 2009 consist of the following: Deposits with financial institutions (pooled with City) $ '(3,801,288) Investments 16,209,284 $ 12,407,996 Authorized investments The table below identifies the investment types that are authorized for the Agency by the California Government Code (or the Agency's investment policy, where more restrictive). The table also identifies certain provisions of the California Government Code (or the Agency's investment policy, where more restrictive)that address interest rate risk, credit risk, and concentration of credit risk. This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions of debt agreements of the Agency, rather than the general provisions of the California Government Code or the Agency's investment policy. Maximum Maximum Maximum Percentage Investment in Authorized Investment Type Maturity of Portfolio One Issuer U. S. Treasury Obligations 5 years None None Repurchase Agreements 1 year None None Certificates of Deposit 5 years None None Negotiable Certificates,of Deposit 5 years 30% None Passbook Savings Accounts N/A None None Securities Issued by Federal Agencies 5 years None None Local Agency Investment Fund N/A None None Mutual Funds N/A 20% 10% Pools and other investment structures N/A None None -20- 5 Community Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2009 Note 2: Cash and Investments (continued) Investments authorized by debt agreements Investments of debt proceeds held by bond, trustee are governed by provisions of the debt agreements, rather than the general provisions of the California Government Code or the Agency's investment policy. The table below identifies the investment types that are authorized for investments held by bond trustee. The table identifies certain provisions of these debt agreements that address interest rate risk, credit risk and concentration of credit risk. Maximum Maximum Maximum Percentage Investment in Authorized Investment Type Maturity Allowed One Issuer Government Obligations None None No I e FHLB's None None Non e FHLMC's None None Non,e Farm Credit Banks None None Non,e FNMA's None None Non,e . Financing Corp Debt Obligations None None Non e Resolution Funding Corp Debt Obligations None None Non,e Certificates of Deposit 360 days None No j e Deposits fully insured by FDIC None None None i USAID Guaranteed Notes None None None Investment Agreements None None None Bankers Acceptances 360 days None None Municipal Obligations rated Aaa None None None Commercial Paper rated P-1 270 days None None Repurchase Agreements None None None Money Market Mutual Funds rated AAAm N/A None None Disclosures relating to interest rate.risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of - an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the Agency manages its exposure to interest rate risk is by purchasing a combination of shorter and longer term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. Information about the sensitivity of the fair values of the Agency's investments to market interest rate fluctuations are presented below, information about the Agency's investments pooled with the City can be found in the City of Grand Terrace's Annual Financial Report. r -21- I 1 i i 2a '4,D 8` g ? Community Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2009 Note 2: Cash and Investments (continued) 12 Months Investment Type Amount or Less Money market mutual fund $ 1,300,546 $ 1,300,546 Local Agency Investment Fund 14,908,738 14,908,738 Total $ 16,209,284 $ 16,209,284 Disclosures relating to credit risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Information about the minimum rating required by the California Government Code, the Agency's investment policy, or debt agreements, and the actual rating as of year-end for each type of investment.held by the Agency can be found below, information about the Agency's investments pooled with the City .can be found in the City of Grand Terrace's Annual Financial Report. Currently, LAW is not rated by an accredited rating agency. Minimum Investment Type Amount Legal Rating Actual Rating Money market mutual fund $ 1,300,546 AAAm AAA Local Agency Investment Fund 14,908,738 N/A N/A Total $ 16,209,284 Concentration of credit risk The investment policy of the Agency contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Government Code. Investments in any one issuer (other than U. S. Treasury securities, mutual funds, and external investment pools)'that represent 5% or more of the Agency's investments can be found in the City of Grand Terrace's Annual Financial Report. -22- 29 i i Corpmunity Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2009 i Note 2: Cash and Investments (continued) Custodial credit risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover; collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker-dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the Agency's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The.market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public !agencies. California law also allows financial institutions to secure deposits by pledging first deed!mortgage notes having a value of 150% of the secured public deposits. For amount of deposits held in excess of federal depository insurance limits see the City of Grand Terrace's Annual Financial Report. Investments in State Investment Pool i The Agency is a voluntary participant in the Local Agency Investment Fund (LAIF) that is; regulated by the California Government Code under the oversight of the Treasurer of the State of(California. The fair value of the Agency's investment in this pool is reported in the accompanying financial statements at amounts based upon the Agency's pro-rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. Pooled cash The Agency follows the practice of pooling cash and investments of all funds except for funds required to be held by outside fiscal agents under the provisions of bond indentures. Interest income earned on pooled cash and investments is allocated to the various funds based on the cash balances. Interest income from cash and investments with fiscal agents is credited directly to the related fund. I I I i 1 i -23- 31 Community Redevelopment Agency of the City of Grand Terrace : Notes to Financial Statements June 30, 2009 Note 3: Due from City of Grand Terrace In April of 1,980, the Community Redevelopment Agency of the City-of Grand Terrace entered into a pass-through agreement with the City of Grand Terrace which provided that certain tax increment generated by the Agency project area be allocated to the City.of Grand Terrace beginning in fiscal year 1981/82. This agreement was in noncompliance with state statutes. As a result, $3,689,025 of tax increment was allocated to the City's General Fund through June 30, 1993, of which $737,805 represents amounts which should have been allocated for 20 percent low and moderate housing set- aside as required by state statutes. The City and Agency agreed to the following plan for, repayment of tax increment monies to the Agency's Debt Service and Capital Projects Funds:-- Agency Low and Moderate Income Housing Fund Unpaid 20 percent set-aside of $737,805, plus interest from fiscal year 1981/82 through June 30, 1993, of $138,948, totaling $876,753 has been recognized as an advance to the City's General fund, to be paid as funds are available, with interest accruing at an interest rate equal to the average Local Agency Investment Fund yield. The balance at June 30, 2009 is: ` $ 300,205 Agency Debt Service Fund To the extent of unpaid advances made by the City to the Agency and outstanding at June 30, 1992 ($2,450,023), tax increment monies allocated to,the City rather than the Agency Debt Service Fund were treated as repayment of advances owing to the City. The effect on interest paid by the Agency on outstanding advances payable to the City was adjusted, with the difference being treated as excess repayment ;by the Agency of outstanding advances payable. The resulting amounts owing of$1,073,846 at June 30, 1993, to the Agency by the City carry the same terms as described above. 1,073,846 Advances made to City and Agency Low Income Housing Program 3,232,899 Balance at June 30, 2009 4,306,745 Total balance at June 30, 2009 $ 4,606,950 Note 4: Loans Receivable The Agency has provided deferred rehabilitation loans to qualifying low and moderate income households from its 20 percent set-aside funds. , A corresponding deferred revenue is recorded accordingly. The balance at June 30, 2009 is $111,928. -24- 31 ComTunity Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30;2009 Note 5, Property Held for Resale Special Revenue Fund This amount represents the costs associated with the purchase and renovation of low and moderate income housing held for resale. Fund balance has been reserved for this amount. The blalance at June 30, 2009 is $640,166. Capital Projects Fund This amount represents the costs associated with the purchase of vacant land held for future development. Fund balance has been reserved for this amount. The balance at June 30, 2009 is $3,246,225. Note 6: Notes Receivable The amount of$713,000 in notes receivable is related to sales of low and moderate income housing. The notes are payable on or before the sale or refinance of the.subject property, and are secured by second deeds of trust. Due to noncurrent nature of the above receivables, fund balance has been reserved accordingly. Note 7: Capital Assets Capital asset activity for the year ended June 30, 2009 was as follows: - Beginning Ending Balance Additions Deletions Balance Governmental activities: Capital assets, not being depreciated Construction in progress $ 7,159,159 $ $7,159,159 $ - Total capital assets, not being depreciated $ 7,159,159 $ - $ 7,159,159 $ - Note 8: Long-term Debt I a. 1997 Refunding Certificates of Participation The Agency has accepted the responsibility of making the debt service payments for the 1997 Refunding Certificates of Participation for the past several years. The 1997 issua Ice was a refunding of the 1991 Lease-Revenue Bonds. The,proceeds of the 1991 issuance were used to construct a childcare center, the Pico Park project, and the Grand Terrace parkside improvement project. • _ I -25- I. I 3� 4 Community Redevelopment Agency of the City of Grand Terrace y� y ' Y.'taa Notes to Financial Statements June 30, 2009 Note 8: Long-term Debt (continued) Debt service payments to maturity for the 1997 Refunding Certificates of Participation are as follows: Year Ending June 30, Principal Interest 2010 $ 140,000 $ 133,525 2011 150,000 125,623 2012 155,000 117,311 2013 165,000 105,591 2014 170,000 99,463 2015-2019 1,010,000 342,805 2020-2022 730,000 61,039 Total $ 2,520,000 $ 985,357 b. 2004 Refunding Tax Allocation Bonds In August of 2004, the Agency issued the $13,000,000 Refunding Tax Allocation Bonds, Series 2004. The Bonds were issued to refund the $3,695,000 outstanding Tax Allocation Bond Series 1993 A, the $1,290,000 outstanding Zions First National Bank loan, the $2,780,000 outstanding Tax Allocation Bond Series 1993 B, and to finance certain redevelopment activities of the Agency. Interest varies from 2.00% to 3.75% and is payable semiannually on March 1 and September 1, commencing March 1, 2005. Principal payments are due annually commencing March 1, 2005 through March 1, 2012. The Agency deposited $8,241,183 of the proceeds in an irrevocable trust and purchased U.S Government State and Local Government Securities for the purpose of generating resources which will be used to call the bonds. As a result, the refunded bonds are considered to be defeased and the liability has been removed from the statement of net assets. The reacquisition price exceeded the net carrying amount of the old debt by $851,183. This amount is being netted against the new debt and amortized over the remaining life of the new debt. This advance refunding was undertaken to reduce total debt service payments over the next 14 years by $464,691 and resulted in an economic gain of$631,303. Debt service payments to maturity for the 2004 Refunding Tax Allocation Bonds are as follows: Year Ending June 30, Principal Interest 2010 $ 1,610,000 $ 215,150 2011 1,670,000 161,925 2012 1,720,000 104,625 2013 1,930,000 36,188 Total $ 6,930,000 $ 517,888 -26- 33 i i i Community Redevelopment Agency of the City of Grand Terrace Y, $ Notes to Financial Statements June 30, 2009 Note 8: Long-term Debt(continued) C. Note Payable In August 2003, the Agency entered into a loan agreement in the amount of$100,006 with Alba B. DeBenedet, Trustee of the Alba B. Zampese 1988 Trust. The proceeds of the loan are to be used along with other available funds for the City of Grand Terrace maintenance building for public works. Interest on the loan is payable semi-annually on February 14 and August 14 at the rate of 4.25 percent, commencing February 14, 2005. The principal on the loan is payable semi-annually on February 14 and August 14 commencing February 14, 2005. This;loan was paid off in the current fiscal year. d. The following is a schedule of changes in long-term debt of the Agency for the fiscal year ended June 30, 2009: Beginning Ending i Due Within Balance Additions Deletions Balance One Year Bonds payable: 1997 Refunding Certificates of Participation $ 2,655,000 $ - $ (135,000) $ 2,520,000 i $ 140,000 2004 Refunding Tax I Allocation Bonds 8,495,000 - (11565,000) 6,930,000 i 1,610,000 Less deferred amounts: On refunding (425,591) - 106,398 (319,193) Plus premium on issue 95,598 - (23,899) 71,699 ; - Total bonds payable 10,820,007 - (1,617,501) 9,202,506 1,750,000 Notes payable: Note for 22799 Barton Road 10,972 - (10,972) - - Total notes payable 10,972 - (10,972) - - Total long-term liabilities $ 10,830,979 $ - $ (1,628,473) $ 9,202,506 $ 1,750,000 i i I i -27- 3 Community Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2009 Note 9: Interfund Transfers Interfund transfers for the year ended June 30, 2009 are as follows: Fund Receiving Transfers Fund Making Transfers Amount Debt Service Special Revenue $ 613,577 Capital Projects Debt Service 1,754,294. $ 2,367,871 The transfer into the Debt Service fund was made for servicing the 2004 refunding tax allocation bonds. The transfer into the Capital Projects fund was made to cover a negative cash balance during the fiscal year. Note 10: Agreements With Varying Taxing Agencies In order to lessen the fiscal impact of the tax increment financing of redevelopment projects on other units of local governments, the Agency has entered into pass-through agreements with various C governmental agencies to pass-through portions of tax increment funds received by the Agency, attributable to the area within the territorial limits of the other agencies. The amount passed through for the fiscal year ended June 30, 2009, was $2,341,265. These payments were recorded as expenditures in the Debt Service Fund. In addition, the Agency was required to transfer tax increment in the amount of$143,430 to the State of California's Education Revenue Augmentation Fund (ERAF) for the fiscal year ended June 30, 2009. Note 11: Joint Venture On July 16, 1991, the Community Redevelopment Agency of the City of Grand Terrace entered into a Joint Powers Agreement with the City of Grand Terrace to establish the Grand Terrace Public Financing Authority. The Authority was created to facilitate financing for public capital improvements benefiting the City and Agency. No separate financial statement data are presented; the transactions of the Authority are recorded in the governmental funds of the City of Grand Terrace. Note 12: Contingencies As of June 30, 2009, in the opinion of the Agency, there are no outstanding matters, which would have a material effect on the financial position of the Agency. The Agency has received funds for specific purposes that are subject to audit by the State. Although such audits could generate differences under the regulations of the Health and Safety Code, it is believed that any required reimbursements will not be material. -28- 35 ,j-AI Con1munity Redevelopment Agency of the City of Grand Terrace Notes to Financial Statements June 30, 2009 Note 13: Subsequent Events On August 28, 2009, the Agency issued $2,162,000 of refunding bonds to refund the City; of Grand Terrace Refunding Certificates of Participation, Issue of 1997. The interest rate on the bonds is 4.76% and the maturity date is September 1, 2020. i i i i i i I i i -29- 3 VA Required Supplementary Information 37 i Required Supplementary Information "' ' ` Community'Redevelopment Agency of the City of Grand Terrace Budgetary Comparison Schedule-Major Special Revenue Fund For the Year Ended June 30, 2009 Variance with Final Budget Budgeted Amounts Actual I Positive Original Final Amounts Negative) REVENUES Tax increment $ 1,406,285 $ 1,406,285 $ 1,792,021 $ 385,736 Use of money and property 155,990 145,990 37,143 (108,847) Miscellaneous 600 600 - (600) Total revenues 1,562,875 1,552,875 1,829,164 276,289 EXPENDITURES Current: Economic development 442,558 664,690 646,301 18,389 Capital outlay: Project improvement costs 880,000 2,554,000 2,555,593 (1,593) Total expenditures 1,322,558 3,218,690 3,201,894 16,796 i Excess of revenues over(under) C expenditures 240,317 (1,665,815) (1,372,730) 293,085 OTHER FINANCING SOURCES (USES) Transfers out (913,577) (913,577) (613,577) 300,000 Transfers to the City of Grand Terrace (166,167) (166,167) -(343,751) (177,584) f Total other financing sources (uses) (1,079,744) (1,079,744) (957,328) 122,416 Net change in fund balance (839,427) (2,745,559) (2,330,058) 415,501 Fund balance, beginning of year 5,501,490 5,501,490 5,501,490 - Fund balance, end of year $ 4,662,063 $ 2,755,931 $ 3,171,432 $ 415,501 -30- 3f .i A K'T Y nu Governing Board Community Redevelopment Agency of the City of Grand Terrace Grand Terrace, California REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS We have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the Community Redevelopment Agency of the City of Grand Terrace (the Agency), a component unit of the City of Grand Terrace, California, as of and for the year ended June.30, 2009, which collectively comprise the Agency's basic financial statements and have issued our report thereon dated November _, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Agency's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Agency's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Agency's internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the Agency's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the Agency's financial statements that is more than inconsequential will not be prevented or detected by the Agency's internal control. -31- :1A ! A ihaterfat weakness is a•significant deficiency, or combination of significant deficiencies, that results , J at,•8 9.J...gr 3.,..4, 4 a I_� • -t�.' I in more #han a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the Agency's internal control. j Our consideration of the internal control over financial reporting was for the limited purpose P 9 P P Idescribed in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether Agency's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions! of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. Such provisions included those provisions of laws and regulations identified in the Guidelines for Compliance Audits of!California Redevelopment Agencies, issued by the State Controller and as interpreted in the Suggested Auditing Procedures for accomplishing Compliance Audits of California Redevelopment Agencies, issued by the Governmental Accounting and Auditing Committee of the California Society of Certified Public Accountants. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We noted certain matters that were reported to management of the Agency in a separate litter dated November_, 2009. This report is intended solely for the information and use of management, Agency Board, of ers within the entity, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. i I November—, 2009 I -32- I 4C TO: The Honorable Mayor and AGENDA DATE: December 8, 2009 Members of the City Council FROM: Bernie Simon, Finance Director - Grand Terrace Community Redevelopment,Agency SUBJECT: ANNUAL REPORT TO THE LEGISLATIVE BODY' EXECUTIVE SUMMARY: Section-33080.1 of the Health and Safety Code requires that each redevelopment agency within the State of California present an annual report to its legislative body within six months of the end of the agency's fiscal year. As required by Section 33080.1, the independent financial audit, the fiscal statement for the 2008-09 fiscal year,.the Housing and Community Development ("HCD") Report, and the State Controller's Report have beep,completed and are submitted for approval to the City Council. DISCUSSION: The annual report for fiscal year 2008-09 consists_ of, financial,,and project information as summarized below: Housing and Displacement Activities Section 33080.1(c) requires a description of certain affordable housing and redevelopment activities in the 2008-09:fscal year: Accordingly, the following has been'identified: Displacement: There were no non-elderly'-or elderly households that were displaced or moved from their dwelling units as part,of a redevelopment project of the Agency during the 2008-09 fiscal year. Blue Mountain Senior Housing Project: The Agency is working with the developer to construct a 120 unit senior citizen rental project located at the former Webster House at 22645_ Grand Terrace. Road. In addition to the affordable units, the project will also feature:a senior citizens center. Of the 120 units, 108 will be restricted for very low and low income-seniors;- the remaining 12 units will be restricted for moderate income seniors. The Agency's LMIHF will pay an estimated` $9.3 million of the projected $19.5 million total cost of'the project. During the fiscal year, the Agency expended $2,555,593 on construction costs for the project. Offsite Improvements for Affordable Housing: There were no dwelling units designated as very low, low and moderate income households that directly benefited from LMIHF expenditures for offsite improvements which resulted in the elimination of health and safety hazards. - Maintenance and Repair for Affordable Housing: Four dwelling units designated for very low, low, and moderate income households directly'benefited from LMIHF expenditures 41 for maintenance and repairs. The four units are located at 12569 Michigan, 11695 Canal, 22317 Barton Road, and 22293 Barton Road. Alleviation of Blight Section 33080.1(c) also requires a description of the Agency's progress in alleviating blight in the 2008-09 fiscal year, including specific actions and expenditures. The following projects or programs have been identified: Senior Center and Senior Housing —This project was reviewed for entitlements, the EIR completed, constructions plans completed, and construction is now underw�ay. The project includes a new 7,000 square foot senior center (up from the exist ng 4,500 square feet) and 120 one- and two-bedroom units for seniors, One hundred eight (108) units are restricted for household incomes at or below 60%. of the area median income adjusted for family size. During the fiscal year, the Agency expended $3,407,337 on construction costs. Affordable Housing Programs — At an average of,$30,000 per unit; the Agency's Home Improvement Program provides eligible low- and moderate-income households loans to fund minor rehabilitation expenses. One homeowner has been assisted'during this fiscal year, and additional projects are scheduled to be rehabilitated. The Agency is now reviewing foreclosed homes'for future rehabilitation projects. _ Property acquisition for project site assembly— Property acquisition for both thei freeway oriented 120 acre project (former. Outdoor Adventure site) and the Town Square commercial project has been underway in partnership with private development partners. A 123 acre site adjacent, to the northbound 1=215 between Barton and Pico, the Outdoor Adventure Center is a mixed-use commercial:retail center which) provides retail sales opportunities and jobs. In addition, it improves circulation from the 1-215. The Agency anticipates that•its investments in public infrastructure and land acquisition for this project'will stimulate economic development in the Project Area. In addition, the Agency is pursuing additional opportunities while sales prices are low to assemble property for projects at other locations that will provide new jobs for residents. Completion of this project would assemble:a large number of un-utilized or under utilized parcelsJrito a.coordinated retail commercial center with improved circulation to and from the freeway and•the creation of a new road, Commerce Way, to allow alternate access to the project area:°s, - Code Enforcement Program"-,= The Agency has continued its support of the Code Enforcement Program to ensure the preservation of both residential and commercial neighborhoods and eliminate substandard housing. In addition to complaint response, during 2006, a.residential inspection'program was established for rental housing. Each unit is inspected:.on an annual basis, and any,substandard housing and property maintenance violations observed are required to be corrected. - Homeowner Improvement Grants- - Commercial Exterior Improvement Grants - Landscaping — City Beautification Projects i i ! 4; Agency Owned Property Finally, Section 33080.1(f) requires a description of the total number of and nature of properties that the Agency owns and those properties the Agency acquired during the 2008-09 fiscal year. The Agency currently owns twelve (12) parcels as listed below: Parcel No Site Address Acquired - . Acres 1167-141-08 W. Commerce Dr. 10/25/2005 0.94 1167-151-29 None 11/22/2000 1167-151-61 None 11/22/2000 1167-151-62 None 11/22/2000 1167-151-71 None n/a 4.97 1167-151-73 None n/a- 0.47 1167-161-03 21992 De Berry St. 8/19/2005 2.80 1167-231-01 22293 Barton Rd. 5/23/2001 1.38 1167-231-08 22181 Barton Rd. 11/20/2 001 1167-271-11 12569 Michigan St. 08/31/2007 0.5 0275-251-04 - 11695 Canal St. .. ' 03/15/1995 0.66 0276-461-09 22627 Grand Terrace Rd. n/a 0.18 Reports filed with the State.: On file with;the Finance Director are the independent financial audit and the fiscal statement for the fiscal"year 2008-09,.draft of the•HCD Report, and draft of the State Controller's Report. The final reports will be submitted to the"State Controller's Office by December 31, 2009. RECOMMENDED ACTION: Accept and file the 2008-09 annual report for the Community Redevelopment Agency. 43 i CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT REDEVELOPMENT AGENCY ANNUAL HOUSING .ACTIVITY REPORT FY ENDING- June / 30 /200,1) Agency Name and Address: County of Jurisdiction: Community Redevelopment Agency of the City of Grand Terrace San Bernardino 22759 Barton Road Grand Terrace,CA 92313-5295 Health&Safety Code Section 33080.1 requires agencies(RDAs)to annually report on their Low& Moderate Income Housing;Fund and IIOLISIng activities for the Department of Housing and Community Development(HCD)to report on RDAs'activitiesin accordance with Section 33080.6. Please answer each question below. Your answers determine how to complete the HCD report. 1 Check one of the items below to identify the Agency's status at the end of the reporting period: ❑ New(Agency formation occurred during;reporting Year. No financial transactions were completed). ® Active(Financial and/or housing transactions occurred during the reporting year). i ❑ inactive(No financial and/or housing transactions occurred during the reporting year). ONLY COMPLETE ITEM 7 ❑ Dismantled(Agency adopted an ordinance and dissolved itself before start of reporting year). ONLY COMPLETE ITEM 7. 2. During resorting year,how many adopted project areas existed? _1_ Of these, how many were merged during year? _0_ If the agency has one or more adopted project areas,complete SCHEDULE HCD-A for each proiect area. If the agency has no adopted project areas DO NOT complete SCHEDULE HCD-A(refer to next question). 3 Within an area outside of any adopted project area(s):(a)did the agency destroy or remove any dwelling units or displace any households over the reporting period,(b)does the agency intend to displace any households over the next reporting period,(c)did the agency permit the sale of any owner-occupied unit prior to the expiration of land use controls over the reporting period,and/or (d)did the agency execute a contract or agreement for the construction of any affordable units over the next two years? ❑ Yes(any question). Complete SCHEDULE HCD-B. I ❑ No(all questions). DO NOT complete SCHEDULE HCD-B(refer to next question). 4 Did the agency's Low&Moderate,Income Housing Fund have:any assets d6ring the reporting period? ® Yes. Complete SCHEDULE HCD-C. ❑ No. DO NOT cotrjplete SCHEDULE;HCD;C. s' ; 5 During the reporting period,were housing units cotnpletedryithiii agroiect'area and/or assisted by the agency outside a proiect area'? ❑ Yes. Complete all.applicable'HCD SCHEDULES,D1-137 for each housing-proiect completed and HCD SCHEDULE E. ❑ No. DO NOT complete HCD SCHEDULES DI-D7 or HCD SCHEDULE E. j 6. Specify whether method A and/or B was used to report financial and housing activity information to HCD: ® A. Forms. All required HCD SCHEDULES A, B,C, Dl-D7,and E are attached. ❑ B. On-line(http://www.hcd.ca.gov/rda/)"Lock Report"date: HCD SCHEDULES not required. (lock date is shown under "Admin"Area and "Report Change History") 7. To the best of my knowledge: (a)the representations made above and(b)agency information reported are corn Ict. I Date Signature of Authorized Agency Representative Title Telephone Number • IF NOT REQUIRED TO REPORT,SUBMIT ONL Y A PAPER COPY OF THIS PAGE. • IF REQUIRED TO REPORT,AND REPORTING BY USING PAPER FORMS(IN PLACE OF REPORTING ON-LINE),SUBMIT THIS PAGE AND ALL APPLICABLE HCD FORMS(SCHEDULES A-E) WITH A COPY OFAGENCY'S AUDIT. • IF REPORTING ON-LINE,PRINT AND SUBMIT"CONFIRMATION LETTER"UPON LOCKING REPORT • AI AIL A COPY OF(a)CONFIRMATION LETTER(IF HCD REPORT WAS ELECTRONICALLY FILED)OR O COMPLETED FORAIS AND(c)AUDIT REPORT TO BOTH HCD AND THE SCO: Department of Horsing& Community Development The State Controller Division of Horsing Policy Division of Accounting and Reporting Redevelopment Section Local Goveruurent Reporting Section 1800 3rd Street.Suite 430 3301 C Street.Suite 506 Sacramento, CA 95814 Sacramento, CA 95816 Redevelopment Agency Annual Report-Fiscal Year 2000-2007 HCD-Cover C over(7/IN07) Page I or I i 4, Agency Name: CRA of the City of'Grand Terrace Project Area Name:Grand Terrace Comm. Redevelopment Project Area SCHEDULE HCD-A Inside Project Area Activity for Fiscal Year that Ended 06/301200V Agency Name:CRA of the City of Grand Terrace Project Area Name:Grand Terrace Comm. Redevelopment Project Area Preparer's Name,Title:Oladunni Ososami, RSG Inc. Preparer's E-Mail Address: lososamua wcbrsg.cont Preparer's Telephone No:714-316 2113 Preparer's Facsimile No: 714-541-1 125 GENERAL INFORMATION 1. Project Area Information a. 1. Year 151 plan for project area was adopted: 1979 2. Year that plan was last amended(if applicable): 2004 3. Was plan amended after 2001 to extend time limits per Senate Bill 21 1 (Chapter 741,Statutes of 2001)'? Yes X No 4. Current expiration of plan: 07 / 15 /2024 mo day yr b. If project area name has changed,give previous name(s)or number: c. Year(s)of any mergers of the project area: 1981 , Identify former project areas that merged: d. Year(s)project area plan was amended involving real property that either: (1) Added property to plant` , (2) Removed property fromplan X ':F r 2. Affordable Housing Replacement and/or Inclusionary or:Production Requirements(Section 33413). ±- t Pre-1976 project areas not subsequently amended after 1975'r'Pursuant to Section33413(d),only Section 33413(a)replacement requirements apply to dwelling units destroyed or removed after 1995. The Agency can choose to apply all or part of Section 33413 to a project area plan adopted before 1976. If the agency has elected to apply all or part of Section 33413,provide the date of the resolution and the applicable Section 33413 requirements addressed in the scope of the resolution. Date: / / Resolution Scope(applicable Section 33413 requirements): mo day yr Post-1975 proiect areas and geographic areas added by amendment after 1975 to pre-1976 proiect areas: Both replacement and inclttsionary or production requirements of Section 33413 apply. NOTE: Amounts to report on HCD-A lines 3a(l),3b-3f,and 3i.can be taken from what is reported to the State Controller's Office(SCO)on the Statement of Income and Expenditures as part of the Redevelopment Agency's Financial Transactions Report,except for the reclassifying of Transfers-In from Internal Funds and the reporting of Other Sources as discussed below: Transfers-In from other internal funds: Report the amount of transferred funds on applicable HCD-A, lines 3a-j. For example,report the amount transferred from the Debt Service Fund to the Housing Fund for the deposit of the required set-aside percentage/amount by reporting gross tax increment on HCD-A, Line 3a(1)and report the Housing Fund's share of expenditures for debt service on HCD-C,Line 4c. Do not report"net"funds transferred from the Debt Service Fund on HCD-A Line 3a(3)when reporting debt service expenditures on HCD-C,Line 4c. California Redevelopment Agencies--Fiscal Year 2007-2008 HCD-A tick -\(7!Ii08) Page I of C 45 F-. ..Yr-. �A<< 'S t. a c. ,O e,-Cit yOf:Grand•Ter.race..' :. »,;.:':::'' <` , ? .:, :,,Ni ,.: � .,a uriit. :Redevelo n A R :Y ; � °._ n -. .. .,s�.f'-w � "ti,w:E;�.."'s:•tl�;@e4� sc.t. .wr�.s._j. .•....+�,.�..kia� o u..,�.:. �..;�.. .�: - sactions a < .• a #�► en'' s=' °ancial'�ran I Y, General Information, - Fiscal Year ;..2009 - _ Agency,Officials Members of the Governing Body Middle Phone Middle Last'Name , First Name Initial Last Name:. >?:, First Name Initial'- Chairpersori Ferre CMaryetta ., Executive Director Schwab Thomas (909)824-6621 Cortes Bea fiscal-Officer Simon Bernie (909)824-6621 Member _ .-.. Member Garcia Lee Ann Secretary Mesa Brenda (� (909)824-6621 Member Member lBuchanan Dan_ Re port.Pre ared•By, Independent Auditor :Member IMiller Jim Firm•Name lRogers,Anderson,Malody&Scott,LLP Member Last Ososami Anast Member First: .. u. Ladunm Anastasia u Member Middle Initial-.. ;Member Street;_,, 309 W.4th Street 1290 North D Street Member �� _C Santa Ana San Bernardino Malting Address. State CA CA ,_, _•, .-. ,._ _,__.._w Zip_�Codke;,: 92701-4502 92401- Street 1 122795 Barton RoadPhones (714)316 2113 (909)869-0871 -, Street 2 City Grand Terrace State CA Zip 92313 5295 Phone (909)824-6621 0 Is Address Changed? General.Information` Page 1, 12/2l2009 M Audit.Inform Fiscal Year 2909 Was the Report Prepared from Audited Financial Data, Yes If compliance opinion includes exceptions,state the areas of non-compliance,and and Did You Submit a Copy of the Audit? describe the agency's efforts to correct. Indicate Financial Audit Opinion Unqualified If Financial Audit is not yet Completed,What is the Expected Completion Date? If the Audit Opinion was Other than Unqualified,State Briefly the Reason Given Was a Compliance Audit Performed in Accordance with r Yes Health and Safety Code Section 33080.1 and the State Controllers Guidelines for Compliance Audits,and Did You Submit a Copy of the Audit? Indicate Compliance Audit Opinion [Unqualified If Compliance Audit is not yet Completed,What is the Expected Completion Date? Audit Information 9a 1 1212/2609.' ye e@,lQi?lte(�t:Agency.,Qf Th„e_City Of'Grand,Test ace u: {,y 4.b.-„ .bpt?}�v,`p9!d.. ...;,::)1` -:� H.F ry ,, : .`;g #lonis, a of r `.. _, :_ anci. s=Rnan. W.Trpsac F veep s° w ..,. : -.4• <":'tH ,' ,°vfk: ;�._ �?A'4`''t5,r 11�,. kv„k,rr° ''S�"-,"`�{' .t7 »...0 'ai:.i 'i"a'�5...;� •.�r....✓ tRal si'.c,tnf `� :'�" '"-..'•,€",,,.a6�y;. �. .;•�•:,£:„ :t^ 't''a..:",�a Pdf :;= ,._ Project"Area:Report Fiscal Year... 2009 Project Area Name,' Grand Terrace Project Area Please Provide a Brief Description of the Activities for this Project Area Forwarded from Prior Year? Y?s During the Reporting Year. ° Enter Code for Type of Project Area Report P Ac >�j>uRetiort P=Standard Project Area Report A=Administrative Fund L=Low and Moderate Income Housing Fund M=Mortgage Revenue Bond Program j O=Other Miscellaneous Funds or Programs S=Proposed(Survey)Project Area Does the Plan Include Tax Increment Provisions? �— Yes Date Project Area was Established (MM-DD-YY) 9/27/1979 Most Recent Date Project Area was Amended 7/22/2004 i Did this Amendment Add New Territory? No j Most Recent Date Project Area was Merged Will this Project Area be Carried Forward to Next Year? Yes Established Time Limit: { Repayment of Indebtedness (Year Only) F— 203� i Effectiveness of Plan (Year Only) 2024 New Indebtedness (Year Only) 2004 I Size of Project Area in Acres —2,3 8 fPercentage of Land Vacant at the Inception of the Project Area 15.0 Health and Safety Code Section 33320.1 (xx.x%) i Percentage of Land Developed at the Inception of the Project Area 85.0I Health and Safety Code Section 33320.1 (xx.x%) Objectives of the Project Area as Set Forth in the Project Area Plan RICPO (Enter the Appropriate Code(s)in Sequence as Shown) R=Residential I=Industrial C=Commercial P=Public O=Other :.•,;, ,Project Area Report .` -�. Pagel 12/2/2nps,,.. ...;,.,:, ..,. , .A Rim A '0 _g!, Of ata Fiscal Year 2009 Project Area Name Grand Terrace Project Area Frozen Base Assessed Valuation 137,835,31 Increment Assessed Valuation 712. 34,8g4 Total Assessed Valuation 850,070,1951 Assessed Valuation Data Page Is 12/212009 �. 't eV I i �c. f-Th -Cit ..O;_:G ncl°Terrace r4x ' . .Comrnu�!„y YQ Y: v; � �.{{.ri :chi.-, :�.. �...,,. ^.�`;:..5 �.✓ar:......r`ya;:i:i;i,,r:; , '„A',ey -:'g...�a... ;Ff�''y a.�'.��.v ' �..°uf� bYY.� :��rnk-:._+:t:x .,I:..,.,u...;._._�1.;.?: Ae-G:`mw1?;3iayi•,r,`.�; �_. 0 '.S:�+i�...Y�S1>iY�.da�.Iti�i•.m' •d... .tb:'�' a'axa." .,``..^'.:y.� - »:-ct.ra+ ,-fir.. _ ..J. ;.�.•„�.w,. .q.. -r::t. w;s��:,�,ur?-k•,::, ;Sx' *:c ,.a�i?K��c>:"'�.'�°i:°.. .., yi.125:-.. �..:.,:.c::.,.y�` -::i,.�r: H- ..-'c3, ��+., :':,Y�.; �:%rr;, _ iT -�±�s*� 'tea:.;,. yp�•��a w x;:...�;:.�= -`?.n"r..i.^'s`:�-x, 1'..u .• "."`"e.' ..'t;^Q ai �. ° '�.S ri •0 s�' sr.•�,EY'�.0-'.� 'zdk`'T3'�7.�'. r+ci - FAM h ;,Pass-Through chool.Qistrict:Assistance, Fiscal Year 2009 Project Area Name Grand Terrace Project Area Tax Increment Pass Through Detail Other Payments Amounts Paid To Taxing H&S Code H&S Code H&S Code Total H&S Code H&S Code Agencies Pursuant To: Section 33401 Section 33676 Section 33607 Section 33445 Section 33445.5 County 2,170,875 $2 170 875 Cities 138,292 $138,292 School Districts Community College District 32,098 _ $32,098 Special Districts _ 143,430 $143,430 ` r ze Total Paid to Taxing $2,170,875 $0 _ $313,820 $2,484,fi95 _ $O 10 ; Agencies a $` �s. • _ :x>- — $6,458,058 �} oa tCun l tS IdetAmounttoAgency �-..�-e �,7ie.-= »- �4�a;. �:': ":'S"i'vr:tE'.�t� •:'s. ... �p (r{PAl 6�.Q°p�! Gross Tax Increment ti. E `w:R,;, Generated elYoss `ilc..x CnCNP.r:1fir, �•r, "�-'•�-i1 doese�t..tr,�C"e.h -A is Kati�1�n eY'to r,c r_z.�u6 l! Pass-Through/School District Assistance::_.., . 'Page 1 12J2J2009 to "AWJ- M dim zt-&b mary.ofih`6,Statement of:Indebt ct.Area Fiscal Year Project Area Name d-,'eiroe,prpipct Tax Allocation Bond Debt 1 3,226,5631 Revenue Bonds 2,803,323 Other Long Term Debt City/County Debt 155,7251 Low and Moderate Income Housing Fund 3,657,561 Other .9,861.222 Total Available Revenues 11.435,003 Net Tax Increment Requirements Summar p y of the Statement of lndqbtedneW�'Project Area.,,, agel 12/2/2009 munit ed6,Velo ment e c -Of.Tb6':Cit. Of;GrandFTerrace-�:,� g, 's .. e:.mi..`Ww., -a: �rsusn,•wil:Svi.u.'1L.✓. . . .k4.'l� :.. .- ...N.: edeyelo^meat 1 ae 89 yes Agency Long-Term Debt Fiscal Year 2009 _= _ Project Area Name Grand Terrace Project Area Forward from Prior Year Bond Type lCertificates of Participation Year of Authorization F 1997 Principal Amount Authorized 3,730,000 Principal Amount Issued Y730 0000 Purpose of Issue Refunding of the 1991 Lease-Rev Bonds Maturity Date Beginning Year 1997 Maturity Date Ending Year 2022 Principal Amount Unmatured Beginning of Fiscal Year $2,655,000 Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year �— 135,000 Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year �- $2,520,000 Principal Amount In Default Interest In Default I . Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other i - Agency Long-Term Debt Page 1 1� )9 n ( ^~ \ � � Agency Long-Term Debt Fiscal Year Project Area Name FGr—and Terrace Prouect Area Forward from Prior Year Bond Type JCity/County Debt Year mAuthorization Principal Amount Authorized 267,622 Principal Amount issued Purpose mIssue Fmpr, ements | Maturity Date Beginning Year Maturity Date Ending Year 20101 Principal Amount unmomvmu Beginning o,Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added mPrincipal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount momaaau During Fiscal Year Principal Amount unmatu"wu End nm Fiscal Year 8 Principal Amount mDefault Interest mDefault | Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other — _____---- AQaooyLon0-Tann Debt puVe 2 12x2/2009 ri o , . t cede:. �o_Ind"et Age ► y _ .They :it # ai d e c . ..::ina.-.,... M M_..�ivJ�Ka�s3��ci�aw.i•��S»<';aima�w:�S"-�'�..�i'�,�$,,�w&`'.>`4'.='>:ta:ttif:��i :; _. rY.p.,fie �. _�,„Yi4�2'3;.�ae�•4=c_:'yF> .<':. �.. ..-y„r; •L�•, y',-{,�.,{�[]... ^a;,�.t,`��'Y�.jt�rJj.•. �:'!.�pC � q Sv..c3.? •� (t 1�a1�„`S .Ci.�i4�T,�W2 Agency Long-Term Debt Fiscal Year 206 Project Area Name Grand Terrace Proiect Area — --� Forward from Prior Year YI Bond Type Notes Year of Authorization I 2003 Principal Amount Authorized 100,000 Principal Amount Issued 100,000 Purpose of Issue Icapital Maintenance Maturity Date Beginning Year I2004� Maturity Date Ending Year 2008 Principal Amount Unmatured Beginning of Fiscal Year $10,972 Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year J Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other Agency Long-Term Debt- Page 3 i Cor> njun't > de-ie Q` `ent,, enc• `.:Ot=.. eaGi# °>Of;GrandxTerra6i,�n �.�;..a_... ::.rsors.:su.�..^u,.::.aas.,.m:�'xe.'a�:'>'�:�" � .ay.'��i:�.,.w...:.• ,. �•:: � �q=;� R d Y to �Lta .t„A..,.� .t.. r r -.: ,:. Agency Long-Term Debt Fiscal Year 12009_ Project Area Name Grand Terrace Proiect Area Forward from Prior YearI Y,es-;, :18�ww^s•E,x�,., Bond Type Tax Allocation Bonds Year of Authorization 12004 Principal Amount Authorized 13,000,000 Principal Amount Issued 13,000,000 Purpose of Issue Refund 93A and 93B Bonds,Zions Bank Loans Maturity Date Beginning Year �— 2004 Maturity Date Ending Year 2012 Principal Amount Unmatured Beginning of Fiscal Year $8,495,000 ' Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year 1 1,565,000 Principal Amount Defeased During Fiscal Year - Principal Amount Unmatured End of Fiscal Year $6,930,000 Principal Amount In Default Interest In Default Bond Types Allowed: Tax Allocation Bonds;Revenue Bonds;Certificates of Participation;Tax Allocation Notes;Financing Authority Bonds;City/County Debt;US;State; Loans;Lease Obligations;Notes;Deferred Pass-Throughs;Deferred Compensation;Other Agency Long-Term Debt ;• Page 4^;a: 12/2/2009 n r1 Agency Name: ment;A elnc': sa nciaUT-rans. Report' develo c. ac#ions �.•3,,,,J.,,7.. i7_. ' � i.�a .rr.:u:.`s.:._:...a.:.rmI ... -. No Fiscal :DeSt Fiscal Year 2009 Project Area Name Forward from Prior Year Bond Type --- Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount in Default Interest in Default f Bond Types Allowed: I Mortgage Revenue;Industrial Development;Commercial Revenue Bond;Certificate of Participation Page 1 Non-Agency Long-Term Debt , 12J2/2009 1 Fiscal Year Project Area Name !Grand Terrace Project Area Low/Moderate Special Capital Project Debt Service Income Housing Revenue/Other Funds Funds Funds Funds Total >� pA Glruss dopsnt Tax Increment Gross 7,154,2021 1,7885751 F,�� L9—L3 1,9,(2,75 (Include All Apportionments) Special Supplemental Subvention $0 Property Assessments $o Sales and Use Tax $0 Transient Occupancy Tax —7 $o - F J Interest Income 2,9691 139,685: 17,604 Rental Income 52,061 19,5391 I71,600 I Lease Income Sale of Real Estate F—J $0 $o Gain on Land Held for Resale F— Federal Grants $0 Grants from Other Agencies $0 Bond Administrative Fees I T— $0 Other Revenues 35,700 $35,700 Total Revenues .......... 825,694 _$9,210,311 Statement of Income and.Expendituir'e's Revenues 12/2/2009, J1 �J r nc. Qf�TI�, Ott df a, r;;;;.,, ;.�• ammulni}y�� dev•`l� tti:)" !��9� _Y ; A Y -�s ��•Y•' .. �nrty'..�Y:. "i ju :� t ':"?'-,'bw Si:`.. :"iA_,�". i;li_,;t,.:�j��/' s,•.,.,. ��:�ye«�;4;':; ,t,�a--+�<g_..G`.•°x' `Cl@,S°FI�`a'��..I 'il'� �FiC:d.l+' �P. �l'j'�<'<>a<s`w..:. 5:. ,�-'�='*>„;+`�:'m'�s�:w}. Statement.of.lncome and,Expenditu,es- r=xpendiwres Fiscal Year 12009 _ Project Area Name lGrand Terrace Project Area _ Capital Project Debt Service Low/Moderate Special Funds Funds Income Housing Revenue/Other Total Administration Costs 223,467 147,3871 634,6081 $1,005,462 Professional Services 48,2961 4,7921 10,250 $63,338 Planning,Survey,and Design r $0 Real Estate Purchases - -$0. •• Acquisition Expense 62,4841 $62. 4 Operation of Acquired Property 1,443 _� Relocation Costs _ $�-- Relocation Payments _. $0 Site Clearance Costs $o Project Improvement/Construction Costs 147,922 2,554,317 $2,702,239 Disposal Costs $0 Loss on Disposition of Land Held for F — Resale Statement of Income and Expenditures-Expenditures• Page 1 12/2/2009 1 r. ,' :anyo.mmunit ,Redevelo me t`-A eliicy;. e,,Cit Of Grand Terrace _ C2f.i ;.; Y a,:`, y�C,L.n.x�:' Yr« .,te•...`�\i ,C'' ,... �¢.q„t,.. est�Yi:i,•r' '-t::i::-.ki V.`A,.iF 7 ss"',�a,, wa,�J�n.•,Y 9i`^.,"=' ,. �x��kaw4515ixI•.v3m'r`'4J_.:�'�.siiFcsr.Yr.iY. .:�.o" t'.n� :• rav3,�•^s7.s'�:a�.a' a ac"Tr.h-:_:. .aS.x. $1,k3`.. .:ti)`l;n`t<%'•r,�,p :�`:: ^.��,53"Ft *,-�....i� :�==�.�� :�. ,Rp'develi`n •'en. e�lctes'Firr ncia,f.-Iransact-o' s. a. .::4<'` ;.�,'.a;'C:r:�`. .am .r- :�s rY4,. R;�''�:�; ::i�?�»'.t;�� d'•.qt _'�="r,-E• ��a's:e�c..L�"::.:" .,w:.s, •�• r'�r*"'Y,'+R�p��7q ci: "#,'"�,=s�•rs�-:r,.axry...-. Y.'a,,,:a�iH.'dx:�'irJa��'i�etd1G:".S.a"s^;iabis..0 3,dC'¢d4>u:;.l:�'`J,'l!.....:r\'s..i..,.,.. .�5;^:5s:�:�.t�it2,..`S.`c5t' +a.-,.rvtnu-.xti `«i;';�.i�°.�'E�•x':Sjv �,-^_��..�`Re.�._.......__.__. _.... Statement of'Income•and,Expenditures-Ezpenditur>e„s Fiscal Year 12009 Project Area Name Iiirand Terrace Project Area Capital Project Debt Service Low/Moderate Special Funds Funds Income Housing Revenue/Other Total Decline in Value of Land Held for Resale I _ — $0 3 Rehabilitation Costs 1,276 $1,276 Rehabilitation Grants T $0 Interest Expense E 221 403,9081 $404,129 Fixed Asset Acquisitions _^ $0 Subsidies to Low and Moderate Income $0 Housing Debt Issuance Costs Other Expenditures Including Pass- 2,484,6951 $2,484,695 Through Payment(s) Debt Principal Payments: Tax Allocation Bonds and Notes 1,565,000 $11565,000 Revenue Bonds,Certificates of 135,0001 $135,000 Participation,Financing Authority Bonds City/County Advances and Loans $0 All Other Long-Term Debt 10,972 $10,972 Total Expenditures $493,362 $4,740,782 $3,201,694 $0 8,436,038 ? for I Excess(Deficiency)Revenues over $402,632 $2,553,105 _ ) ' E�, �}ud_�r- cloesn�. or,at Oh 200 $0 - $774,273 (under)Expenditures "'"' ' —'- " XI�Pr�dafvre det � Statement of Income and Expenditures-Expenditures Page 2 12/2/2009 .. .. - ,. ..r r .. ,. .,a ...J. i-r......... ,. ..... n 0 A . 101 N ;* statement of Income and Expenditures.-Other Financing Source?;. Fiscal Year F2009 Project Area Name lGrand Terrace Project Area Capital Project Debt Service Low/Moderate Special Funds Funds income Housing Revenue/Other Total Proceeds of Long-Term Debt Payment to Refunded Bond Escrow Agent Advances from City/County _10-J Sale of Fixed Assets Miscellaneous Financing Sources(Uses) -169,102 -169,140 343,751 Operating Transfers In Tax Increment Transfers In $0 Tax Increment Transfers Out F_ F-7 77 so (To the Low and Moderate income Housing Fund) . Total Other Financing Sources(Uses) � ��_� 93) 177 - �_c�_�_- -c��',��- �� ' pao�� smuomonn�Income and ex»onox mv Other - '^� ' mrsrRNA,� M, "1-4;fft Jwno'W 4 - ...--— iA •lal Tr n teaI'* RIt"d &— g 2 .11"'Slaternent.of Inc ;a pridiWires-Other-Financing.Sources. Fiscal Year 12009 Project Area Name lGrand Terrace Project Area Capital Project Debt Service Low/Moderate Special Funds Funds Income Housing Revenue/Other Total Excess(Deficiency)of Revenues and $92,280, $1,182,560 J!1249,248 Other Financing Sources over Expenditures and Other Financing Uses Equity,Beginning of Period $20,769,948 Prior Period Adjustments $0 Residual Equity Transfers $o Equity,End of Period 5717 $20,862,228 Statement of Income and.'Exppniditures Other Financing Sources Page.2, 1212J2009 71 -b omma i Redr► ,looent:A ency OT a CityzQfGr, Terr C 't„ x ,t - - ..?ti:r.-`: - - ''e<s: may_ xq.:':i7.* 5•..^: ;,x...,; ` Yx"'s. .3°1 ." �., r„ '� J�r:a a.L .t a'R+ i�A7i`^' �i:S' .@"L.,.?, '^� .�✓,K�.y r:-.:a .'L ''::"a. .::} �'=.a.^`' 2<a{ '�. .,h,+Y.' �•.$--,:-:?. dn f'S'4 ,d:: {vF.�'`� ...<a;a.�-,�t:a•.:�..,yK.:. ,....:s+ 4..c.+2$�� ,.'�.•,.. } p 1't- •� a e` �. .t • ��.r .� _- .�.a.�=� as�` fi'"..:s - -:k.:,..i'..;."!. �La•"` >x7.. •a. .5� :.w �. ��br��. -f`S, •3:a° --. sue. - .�..._.,,_ �.: �}��w+�EfELez� ,4'•'a.�:;�v r 3}C�"'+f�.' .. -;,:�.:.n°p.�a:%f s��taala'.5�?%.v.'�+.`t-a`�._:.r3��^.r.�.__...._✓.,__._.,.,. �.�...�u:�frii�x��:a..iir:....«..:�.S.ts.Y.....��..asco�.4: �,u•��_...._<.............. _ .fi�'.a�any '`�•_'' yYai , „.•- b r,. Baiance Sheet-Assets and Other Debits Low/Moderate Special Fiscal Year 2009 Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Assets and Other Debits Cash and Imprest Cash 668,1821 8,813,4531 1 625 815 ,�' '- ;fn $11 107 450 Cash with Fiscal Agent 1,300,5461 • ''��sWt° - _- -— •• - Tax Increments Receivable Accounts Receivable L 713,419 $713,419 Accrued Interest Receivable 444 24,8461 5 800 +- 's',;=, `?° "'=` ' $31,090 j Loans Receivable 111,928 =zf a-o $111,928 Contracts Receivable _•,. s yam" '° $0 Lease Payments Receivable $0 Unearned Finance Charge $0 Due from Capital Projects Fund „µ.; $0 Due from Debt Service Fund E— $0 Due from Low/Moderate :r.,.,, :. «• r, ux, __ _..... $0 Income Housing Fund Due from Special -= $0 Revenue/Other Funds Balance Sheet-Assets and'Other Debits 5 Page 1 • 12/2/2009 390 deu�4�a?t�e'��-1J�." �i F n �tci ;ra "sac ion �`�� :�:� �� .,�.::.,••.��f- . w a:.d: .tl$`•t1Y;�� ',:. `�, ..-%' i\ '!� �+, a i, '+,a4'L. e,�.s !�S. •�w. a. y "�'.;4.�,:,., a � �'o�L�'S:c�;.7:w.,ate• _,.s�'"k, i ' �' ta�q"P�s'riu �' ,:E<'_�� 'YiTn' �'$, .��•' .. :"Balance Sheet-,Assets and Other Debits: Low/Moderate Special Fiscal Year 2009 Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Investments Other Assets 4,474,0661 341,685xL :=;° r `_? ;;" t3 ,, $4,815,751 Investments:Land Held for 3,246,225 ; `" ` �., �' c - .+•s-u $3,886,391 640,166 Resale Allowance for Decline In lvf' t'` __':rah-r. Y.tia 'tom :' `^'"' .�:' Value of Land Held for Resale . .�.�s $0 M ,,Fixed Assets:Land, ,. ,.C.y�-L.'.rl^ri'SY .24'.'41 •ii:=': '}:Mri $O Structures,and Improvements _-_ Equipment ;. _ �i<"'` N arx. ;y, _ ---., a 0 Amount Available In Debt =- stet` pry?_ �`_� F =t N-15 - Service Fund -' Amount to be Provided for '3` '" _ ,: = 9,728,594 - '"_ :�_ $9 728 594 Payment of Long-Term Debt ' Total Assets and Other _$3,914,851 $14,612,911 $3,438,813 $0 $9,728,594 $0 $31,695,169 M... ___... ____..... ...... ___ ._..... _.__-695 Debits (Must Equal Total Liabilities, Other Credits,and Equities) Balance Sheet'-Assets and Other Debits Page 2 12/2/2009 ri 4 - n i 'Rod a elo ment"A enc .Of.The City,:O.f.•Grand.,TerracFe; rz _.: a .ty .. st.':u:-A..S.:_:,a:-..ti:��'€,.. .:-�.:+�"..a...<..�._.. - - _ - ---•-•-� ._ - , i. nci hTransactio s..R rte eds"+ell entA -n _yes=,F nil. I?A :v.<... ....._...,,.............:L:""''"^•'..±5„l,X .,wu�.i`�:....... ..),h^ .>,•"` ;s>5:°"'�1=..amp,::".:'1i� :«` Ei� v'��`s S " �'-. --Liabilities and Other.Credits Low/Moderate Special Fiscal Year 2009 Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Liabilities and Other Credits Accounts Payable _` "='-' `_''" 442,929 111,948 175,528 155,453 ';': _ _ _.,___, ,_,x � $ Interest Payable �` "`9 $0 Tax Anticipation Notes Payable $ �;+,:mot`-n. �.�-^ot`,-.,I,;� ::a..r��.. 0 Loans Payable F_ _- Other Liabilities 267,622 530,736 111,928 ?s`'"e . ':�'_ . $910,286 Due to Capital Projects Fund Due to Debt Service Fund 't ' k' 'y'- 0 Due to Low/Moderate .....,erg u p L e"r:;•, ;. — --— -•$0 Income Housing Fund Due to Special 14 - Revenue/Other Funds r° >: , —Y oin, e.w•. - _c 4 '3 6,930,000 Tax Allocation Bonds Payable r�,ac.�=�"t:=;`:� --�,:�:;�..+�� :: ��" �=�%`��=r'-�s��'� 6,930,000 ;�,;��';�.��." $_ ._ _ Lease Revenue,Certificates °'��Y1 t_. fir,'•` -:� :'•':' '; r"" xS ;j._ � -� z �. 2,520,000 t $2,520,000 of Participation Payable, Financing Authority Bonds All Other Lon Term 278,594 �" v-<_ $278,594 9 Debt ic; - Total Liabilities and Other $379,570 $706,264 $267 381 _ $0 $9,728,594 Credits Balance'Sheet-Liabilities-and:Other Credits =+ "Page 1 - '12/2/2009 n !py0f-jhe-,P�y_, JAT Redevelop -.,I N-Al 6W Balance Sheet-,Liabilities9aind Other;.Cr,,qoits Low/Moderate Special Fiscal Year 2009 Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Equities $0 Investment In General Fixed �JAIZ Assets Fund Balance Reserved 3,392,9831 5.607,6991 1,653,7761--- J -i!0,654,461— Fund Balance Unreserved-Designated Fund Balance 142,2981 8,298,9481 1,517,6531 Unreserved-Undesignated gym7 _P5FPP Total Equities $3,171,432 CTL Total Liabilities, Other Credits, and Equities $14,612,911 8 $0 9 Balance Sheet-Liabilities an d Oth.er;Credits Page 2 12/2/2009,-.- :Ca .tpunit .,�ed `►eloPrti y` Y:.;.>•. _ lTrrc. �:-• ry� v roc Of„-he... Jt O#Grand,.. Q a°.&r�31i2y r.> .,.!';.�'. .nr^• 7'% ' r:.. .Ff'. <'�: ...-c"w';.i.:a.c. - .:I`:'"jy''11�:'::.;ia'a:�C;t-•'a< .�t.z';' ou:.3s�:;.�..x<:.-s'.`^i.�Y-'c�.i�i-'...�,•'LC4.,P �� _r.;r 1 ��"GN�.1s,�v�t�a:k�i5�s,,P.S••�>_.if<�.i,�-'a.dt:iSi:iIIt3siixuti�fi3:'»`�'== -^� - ,; •s• ctio `s' a rt�� :a•:,.�..:<,;3 ':=:;: :fin .: I #to ova �. .rY;;i`�:�J•ri;.Sit3:a.i".Ci�si�i=�. w•_...fro FY.sF; .t�,:r',9��er�3'��.s3�ii(.:.:ti` vi��d'�`c'eit:;.�. ::iF.�.Y.iEtw�4t1r. Y�.•5.c`�3uasistsT-i:.w>:_.:,.... Statement of Income and Expenditures-,Summary Combined Transfers In/Out• Fiscal Year 2009 Operating Transfers In ;$1,754,294 Tax Increment Transfers In --•- $9 Operating Transfers Out r`'' T7�� Tax Increment Transfers Out --- $� Statement oidncome and Expenditures- Summary,.,, " ` ;Page 1 12/2J2009 Combined Transfers-In/Out 1 T CALIFORNIA AGENDA REPORT MEETING DATE: December 8, 2009 Council Item( ) . CRA Item ( X) TITLE: Resolution to Change Authorized Signatures LOCAL AGENCY INVESTMENT FUND PRESENTED BY: Bernie Simon RECOMMENDATION: Approve BACKGROUND: The Local Agency Investment Fund(LAIF)was created under government code 16429 as an alternative investment for California local government and special districts in 1977. LAW is part of the Pooled Money Investment Account(PMIA)directed by the State Treasurer's Department. LAW money is separate and distinct from all other state funds and is not at risk due to budgetary problems of the state. DISCUSSION: The CRA of the City of Grand Terrace invests a majority of surplus cash funds with the State Local Agency Investment Fund(LAIF). Periodically the authorized list of signers needs to be updated due to personnel and/or position title changes. A resolution to change authorized signers is,being presented to add City Manager Betsy M. Adams. FISCAL IMPACT: None by this action. Respectfully submitted; Bernie Simon CRA AGENDA ITEM NO-3 1 Finance Director Manager Approval: Betsy . Adams City Manager ATTACHMENTS: Resolution to Change LAN Authorized Signatures RESOLUTION NO. A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE,CALIFORNIA,AUTHORIZING SIGNERS FOR LOCAL AGENCY INVESTMENT FUND 1 WHEREAS,the Community Redevelopment Agency of the City of Grand Terrace (CRA) is a redevelopment agency established under the;laws of the State of California; and WHEREAS,the Local Agency Investment Fund was established by Chapter 730, Statutes of 1976. This fund enables local government agencies or trustees to remit surplus funds, not needed for immediate expenditures, to the State Treasurer for the purpose of investment on behalf of the agency. The State Treasurer will invest such funds as part of a pooled money investment account in order to derive the maximum rate of return possible; and WHEREAS,the Local Agency Investment Fund is an authorized investment under the investment policy of the CRA and under government code section 53600; and y _ WHEREAS,the CRA of the City of Grand Terrace periodically needs to update its authorized signers with the Local Agency Investment Fund; and WHEREAS, authorized signers will have the authority to deposit and withdraw funds with the Local Agency Investment Fund on behalf of the CRA; and WHEREAS, deposits may only come from and withdrawals may only be made to designated, authorized CRA and City operating and City investment accounts; and WHEREAS,Local Agency Investment Fund requires the CRA to adopt a resolution to change authorized signers on the account; and THEREFORE, THE AGENCY BOARD OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE HEREBY RESOLVES THE FOLLOWING: 1)All previous resolutions of designated authorized signers with the Local Agency Investment Fund are hereby revoked. 2) Authorized signers on the Local Agency Investment Fund account are: Position Individual Name City Manager Betsy M.Adams Finance Director Bernard Simon Sr.Account Technician Patricia Lundsford Account Technician Michelle Boustedt 3) One of the individuals named as authorized signers acting on behalf of the CRA of the City of Grand Terrace is authorized to execute documents on behalf of the agency. 4) One of the individuals named as authorized signers acting on behalf of the CRA of the City of Grand Terrace is authorized to initiate transactions on behalf of the agency. 5)Interest payments, withdrawals and matured investments may only be transferred to an account of the CRA or City of Grand Terrace or paid by a written demand payable to the Community Redevelopment Agency of the City of Grand Terrace. APPROVED AND ADOPTED this 8th day of December, 2009 " Ayes: ' Noes: Abstain: Absent: Chairwoman ATTEST: City Clerk C1LI,F�RYIA AGENDA REPORT MEETING DATE: December 8, 2009 Council Item( CRA Item (X) TITLE: Notices of Completion, 22747 Barton Road& 22720 Vista Grande Way PRESENTED BY: Community and Economic Development Department RECOMMENDATION: 1. Accept the Projects as complete. 2. Direct the City Clerk to record the Notices of Completion. BACKGROUND: On January 13, 2009, the Agency Board authorized the purchase of real property at 22747 Barton Road, APN 0276-202-54 for the purchase price of$360,000. The purchase consisted of a 2,600 square foot commercial building on a 14,162 square foot parcel. On April 28, NO% the Agency Board awarded Bid No. GTB 09-03 to Beckco, Inc. for the demolition of the existing building. On June 30, 2009 demolition of the 2,600 square foot building and associated parking lot was completed. The demolition was completed within the approved budget limits. On June 25, 2009, the Agency Board authorized the purchase of real property at 22720 Vista Grande Way, APN 0276-462-10 for the purchase price of$60,000. The purchase consisted of an unfinished residential building on a 15,246 square foot parcel. On September 8, 2009, the Agency Board awarded Bid No. GTB 09-06 to Beckco, Inc. for the demolition of the existing unfinished building. On November 23, 2009 demolition of the single family residence, pool, spa and flat concrete work was completed. The demolition was completed within the approved budget limits. DISCUSSION: Both_demolition projects are complete and the approved building permits finaled. Staff recommends recording the attached Notices of Completion. FISCAL IMPACT: There is no fiscal impact; recordation of the Notices of Completion has no fee. CRA AGENDA ITEM NO. L� Respectfully submitted, Jbyce' owers Community and Economic Development Director PP Manager Approval: g Betsy Nf Adams City Manager ATTACHMENTS: A. Notice of Completion for 22747 Barton Road B. Notice of Completion for 22720 Vista Grande Way T4 , I i RECORDING REQUESTED BY: CITY OF GRAND TERRACE WHEN RECORDED MAIL TO: City of Grand Terrace 22795 Barton Road Grand Terrace,CA 92313 Attention: City Clerk SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093,must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is Community Redevelopment Agency of the City of Grand Terrace 3. The full address of the owner is 22795 Barton Road Grand Terrace CA 92313 4. The nature of the interest or estate of the owner is;In fee. (If other than fee,strike"In fee'and insert.for example,"purchaser under contract of purchase."or"lease") 5. The full names and full addresses of all persons,if any,who hold title with the undersigned as joint tenants in common are: Names ' Addresses 6. A work of improvement on the property hereinafter described was completed on 6-30-09 The work done was: ; } The demolition of the existing building and parking lot.- 7. The name of the contractor,if any,for such work of improvement was Beckco.Inc. P.O.Box 1486 Chino,CA 91710 6-03-09 (If no contractor for work of improvements as a whole,insert"none") (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Grand Terrace County of San Bernardino State of California,and is described as follows: 22747 Barton Road Grand Terrace,CA 92313 APN#0276-202-54 9. The street address of said property is 22747 Barton Road Grand Terrace CA 92313 (If no street address has been officially assigned,insert"none") Dated: Signature of owner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION I,the undersigned,say-I am the Comm.&Econ.Develonment Dent Director The declarent of the foregoing notice of completion; i"President of 'Manager of 'Owner of etc.) l have read said notice of completion and know the contents thereof:the same is true of my own knowledge. I declare under penalty of perjury"that the foregoing is true and correct. Executed on ' ' ,?t)U9,at Grand Terrace California. i Datc of Signature) R'ity where signed) RECORDING REQUESTED BY: CITY OF GRAND TERRACE WHEN RECORDED MAIL TO: City of Grand Terrace 22795 Barton Road Grand Terrace,CA 92313 Attention: City Clerk SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093,must be fled within 10 days after completion. Notice is hereby given tls I. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the Iroperty hereinafter described: 2. The full name of the owner is Community Redevelopment Aeency of the City of Grand Terrace' 3. The full address of the owner is 22795 Barton Road Grand Terrace,CA 92313 4. The nature of the interest or estate of the owner is.In fee. (If other than fee,strike"In fee'and insert,for example,"purchaser under contract of purchase,"or"lease') 5. The full nines and full addresses of all persons,if any,who hold title with the undersigned as joint tenants in common are: Names Addresses_ s 6. A work of improvement on the property hereinafter described was completed on 1 I-23-09 The work done was: The demolition of the existing single family residence,pool,spa and Flat cement work on the parcel. 7.' The name of the contractor,if any,for such work of improvement was Beckco.Inc. 11 P.O.Box 1486 Chino,CA 91710 10-06-09 (if no contractor for work of improvenwnts as a whole,insert"none') (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Grand Terrace County of San Bernardino State of California,and is described as follows: 22720 Vista Grande Way Grand Terrace,CA 92313 APN#0276462-10 9. The street address of said property is 22720 Vista Grande Way Grand Terrace CA 92313 Who street address has been officially signed,insert"none") Dated: Signature of owner or corporate officer of owner named in paragraph 2 c�r his agent VERIFICATION I,the undersigned,say:I am the Comm. '&Econ.Develooment Dem.Director The declarent of the foregoing notice of completion: ' i"President of 'Manager ut' 'Owner at',etc.i I have read said notice of completion and know the contents thereof:the same is true of my,own knowle ge. I declare under penalty of perjury that the foregoing is true and correct. Executed on / ?(H)9,at Grand Terrace .,California. (Date ut Signature) (City where signed) CALI'FORVIA AGENDA REPORT MEETING DATE: December 8, 2009 Council Item ( ) CRA Item (X ) TITLE: 2010-2014 Implementation Plan for the Grand Terrace Community Redevelopment Project PRESENTED BY: Joyce Powers, Community and Economic Development Director RECOMMENDATION: Adopt the attached Resolution adopting the 2010-2014 Implementation Plan for the Grand Terrace Community Redevelopment Project BACKGROUND: California Community Redevelopment Law requires Redevelopment Agencies to hold a public hearing and adopt an Implementation Plan every five years. The Agency's 2010-2014 Implementation Plan must be adopted before December 31, 2009, when the 2005-2009 Plan ' r" expires. An Agency's Redevelopment Plan outlines general actions and goals, such as, providing adequate infrastructure and removing blight, whereas the Five-Year Implementation Plan proposes specific projects and programs which are described below. The Implementation Plan provides a method for measuring success, and is reviewed mid-term. DISCUSSION: The attached draft 2010-2014 Implementation Plan presents the Agency's anticipated programs, projects, revenue, and expenditures, as well as a summary of the Agency's accomplishments during the 2005-2009 program years. As discussed in the Implementation Plan, the Agency will not be able to collect tax increment revenue past 2012 to fund the proposed projects and programs unless an amendment to the Redevelopment Plan is approved, which would significantly impact our achievements. To provide a more thorough understanding of revenue impacts; staff has included both projected revenue according to the current Redevelopment Plan and additional-revenues that could be collected with an amendment to extend the revenue collection limit. Both are shown'on page 7 of the attached draft Implementation Plan. e During the 2005-2009 Implementation Plan period the Agency-accomplished the following capital (non-housing) projects: • High School property acquisition and public infrastructure improvements. " 1 CRA AGENDA ITEM NO.,5 A • Property acquisition for project site assembly(freeway-oriented mixed-use project and the Town Square Commercial Project). • Commercial Improvement Grant Program: one major project is underway and a second has been approved. • Completed design plans to underground overhead utility .lines along a segment of Barton Road. • Completed design of community signs to strengthen civic and cultural functions. • Acquired property along Barton Road and demolished abandoned on-site structures. • Acquired property on Vista Grande Avenue and demolished abandoned on-site structures for a future park facility. • ,Initiated design to reconstruct Grand Terrace Road, west of the I-215. • Initiated design for a new baseball field. Site assembly and public infrastructure improvements for the Outdoor Adventure Center were also included in the 2005-2009 Implementation Plan. Significant site assembly was accomplished, and public improvements for area development are pending more certainty of SANBAG's construction of the Barton Road interchange. The accomplishments listed above exceed the stated goals of the 2005-2009 Plan. Table 4 of the 2010-2014 Implementation Plan identifies the capital projects planned for the next five years, including: • Barton Road infrastructure improvements; • High School storm drain and signal improvements; • Senior Center commercial kitchen improvements; • Grand Terrace Road reconstruction and landscaping; • Barton Road utility undergrounding; • Michigan Street improvements; • Construction of Public Message Signs; • Commercial Improvement Program projects; • Baseball Park project construction; and • Vista Grande Dog Park project. The Implementation Plan also presents accomplishments and anticipated programs and projects to be'funded with Low/Mod Housing Funds. The Agency's housing accomplishments for the 2005-2009 planning period are shown below. • Blue Mountain Senior Villas and Senior Center. Completion of 120 affordable rental apartment units, a 7,000 square foot senior center, and a 2-acre passive park. • Neighborhood Improvement Grant Program: Forty-five properties have been improved. • The Agency is continuing to work with a developer to construct approximately 23 rental units affordable to low income families on Canal Street. 2 The Agency's anticipated housing programs and projects for the next five years are as follows: • Canal Street affordable rental housing; • Neighborhood Improvement Grant Program; • Purchase, Rehab and Re-sell Program; • Home Improvement Loan Program; Mobile Home Park Upgrade and/or Expansion Program; and • Senior Home Repair Program. Adoption of the draft Implementation Plan does not constitute an approval of any specific program, project, or expenditure described in the Plan, and all proposed projects are still subject to Agency approval. The Implementation Plan itself is not a project under the California Environmental Quality Act (CEQA) requiring,environmental documentation. A Notice of Exemption is attached for adoption. As required by the Health and Safety Code, a notice of the availability of the Draft Implementation Plan and of.the public hearing was posted in four places in the Project Area in addition to the standard public posting locations. The four additional locations were the information kiosks located at the City's four bicycle stations. Legal notice was also published in the San Bernardino Sun on November 4, 11, and 18, 2009: The Draft Implementation Plan has been available for review by the public since November 4, 2009. - , FISCAL IMPACT: Adoption of the 2010-2014 Implementation Plan will not have a fiscal impact. Preparation of the Implementation Plan was completed by staff. Implementation of any proposed project will require specific Agency approval. Respectfully submitted, foyc6 Powers Director of Community and Economic Development Manager Approval: Betsy . Adams City Manager ATTACHMENTS: 1. Agency Resolution with the 2010-2014 Implementation Plan as Exhibit A 2. Notice of Exemption 3 RESOLUTION NO. CRA-2009-Oxx A RESOLUTION OF THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY ADOPTING THE 2010-2014 FIVE- YEAR IMPLEMENTATION PLAN FOR THE GRAND TERRACE REDEVELOPMENT PROJECT AREA AND FINDING THE IMPLEMENTATION PLAN EXEMPT FROM THE PROVISIONS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT ; (CEQA) WHEREAS, the Redevelopment Plan for the Grand Terrace Redevelopment'PrOect Area("Project Area") of the Grand Terrace Community Redevelopment Agency was approved by the City of Grand Terrace City Council by Ordinance No. 25, adopted on September 27, 1979; WHEREAS, the Redevelopment Plan was subsequently amended on March 20, 1998 by Ordinance No. 31, on July 15, 1981 by Ordinance No. 52, on July 22, 1999 by Ordinance No. 187, on September 12, 2002 by Ordinance No. 202 and on July 22, 2004 by Ordinance No. 212; WHEREAS, Section 33490(a)(1(A) of the California Community Redevelopment Law ("CRL")Health and Safety Code 33000 et. seq. requires all redevelopment agencies to adopt an implementation plan every five years, following a noticed public hearing; WHEREAS, Section 33490(a)(1(A)requires that that the Implementation Plan contain the specific goals and objectives of the agency for the project area, the specific programs, including potential projects, and estimated expenditures proposed to be made during the next five years and an explanation of how the goals, objectives,programs and expenditures will eliminate blight within the project area and implement the requirements of Sections 33334.2, 33334.4, 33334.6, and 33413 of CRL; WHEREAS,pursuant to Section 33490 of CRL, the Agency has prepared the 2110-2014 Implementation Plan for the Project Area, as contained herein as Exhibit A; and WHEREAS, on December 8, 2009, the Agency conducted a duly noticed public hearing at the City Council Chambers located at 22795 Barton Road, Grand Terrace, CA 92319�, NOW, THEREFORE, THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Agency finds and declares that the consideration and approval of the 2010-2014 Implementation Plan is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15262 because the 2010-2014 Implementation Plan does not constitute the approval of any specific program, project or i r Page 2 o f 2 expenditure and does not change the need to obtain any required approval of a specific program, project or expenditure from the Agency. SECTION 2. The Agency finds and determines that the 2010-2014 Implementation Plan covers all implementation plan components required by statute to be addressed, identified, described, estimated or otherwise included in the implementation plan and does hereby approve and adopt the 2010-2014 Implementation Plan for the Grand Terrace Redevelopment Project Area, in the form attached hereto as Exhibit A. PASSED, APPROVED AND ADOPTED this 81h day of December, Chairman of the Community Redevelopment Agency ATTEST: City Clerk of the City of Grand Terrace I, BRENDA MESA, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No. CRA-2009-Oxx was introduced and adopted at a regular meeting of the Grand Terrace Community Redevelopment Agency held on the 81h day of December, 2009, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Mesa, City Clerk Approved as to form: City Attorney 5 Exhibit A DRAFT i ��rr City of Grand Terrace Community Redevelopment Agency 2010-2014 Implementation Plan Grand Terrace Redevelopment Project Area Draft: November 4, 2009 Adopted: December_, 2009 1 I E Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT Contents Page Introduction 1 About the Redevelopment Plan and Project Area 2 Proposed Amendment to the Redevelopment Plan g Recent Accomplishments 4 Redevelopment Plan Goals 6 Projected Tax Increment Revenues 7 Proposed Redevelopment Program 8 Housing Set-Aside Requirements 9 Proposed Affordable Housing Program 11 Housing Program Compliance Objectives 12 Housing Compliance Plan 14 Available Low/Mod Housing Funds 14 Housing Production 15 Replacement Housing 17 Proportionality Requirements 17 Proportionality Expenditures Based on Household Income Groups 18 Proportionality Expenditures Based on Senior and Non-Senior Population 19 Housing Units Constructed Without Low/Mod Funds 20 Housing Production Goals 21 Plan Administration 22 7 i Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT INTRODUCTION This document is the Five-Year Implementation Plan for the Grand Terrace Community Redevelopment Project of the City of Grand Terrace Community Redevelopment Agency (Agency). In fulfillment of Article 16.5 of California Community Redevelopment Law (CRL), the Agency has prepared the Implementation Plan for the Grand Terrace Redevelopment Project Area, and this Implementation Plan was adopted by the Agency following a duly noticed public hearing held on December 8, 2009. The Implementation Plan presents the Agency's goals and objectives, anticipated projects and programs, and estimated expenditures for the five-year planning period, 2010 to 2014. It also addresses the Agency's affordable housing production and replacement housing needs,and achievements. The Implementation Plan conforms to the City's General Plan and has been prepared according to guidelines established in the programs and goals outlined in the Housing Element of they General Plan. Page 1 of 22 Draft NnvamhPr d gnn4 i • I Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010.through 2014 DRAFT ABOUT THE REDEVELOPMENT PLAN AND PROJECT AREA The Redevelopment Plan for the Grand Terrace Community Redevelopment Project was originally adopted by the City Council in 1979 via Ordinance No.25 and comprised a 640-acre Project Area. In accordance with California Community Redevelopment Law (CCRL; California Health and ' Safety Code Section 33000, et seq.), it provides the_Agency of the City of Grand Terrace with powers, duties and obligations to implement a program for the redevelopment, rehabilitation, and revitalization of areas within the Redevelopment Plan boundaries. The Redevelopment Plan has since undergone additional amendments. Ordinance No. 31 was adopted on March 20, 1980 and it provided for allocations to affected taxing agencies. Ordinance No. 52 was adopted on July 16, 1981, which expanded the Project Area to include all lands within the City thereby increasing the limits of the Project Area. City Council approval of Ordinance No. 187 in 1999 authorized the use of eminent domain to acquire non-residentially zoned property, or with the owner's consent. A fourth amendment was adopted via Ordinance No. 202 in September 2002 to clarify the description of the Redevelopment,Plan's dollar limit on tax revenue. The fifth and most recent amendment occurred in 2004 when the City Council adopted Ordinance No. 212 to extend the duration of the Redevelopment Plan and the time limit on paying indebtedness or receiving property taxes pursuant to the Plan to July 15, 2027. ! Table 1: Revised Grand Terrace Community Redevelopment Project Adoption date 1979, amended 1981 ,Expiration of Plan 2017 , No time limit for non-residentially Time Limit for Use of Eminent Domain zoned properties, no authority for residentially zoned properties Time Limit to Incur Debt 2017 Time Limit to Repay Debt 2027 The entire City limits are located within the Project Area, which allows the Agency to embark on infrastructure, economic development, affordable housing, and other initiatives to mitigate blight in the community. Redevelopment in the Project Area has been responsible for development of much of the City's public infrastructure, preservation of the community's supply of affordable housing and development of new affordable residential properties, and expansion of recreational and community facilities. The Redevelopment Plan provides the Agency the resources to finance and complete these projects without burdening property owners. The Agency has the authority to complete redevelopment projects for the next seven and one-half(7%) years, until the Redevelopment Plan's effectiveness expires in July of 2017. Page 2 of 22 Draft: November 4. 2009 9 Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT PROPOSED AMENDMENT TO THE REDEVELOPMENT PLAN An amendment to the Redevelopment Plan is currently underway; and is expected to be considered for adoption in 2010, subsequent to the adoption of this Implementation Plari. The proposed amendments to the Redevelopment Plan include: • Extending the duration of the Redevelopment Plan and time limit to collect tax increment revenue by seven years, pursuant to Section 33333.6 of Community Redevelopment Law; • Increasing the limitation on the amount of tax increment that can be allocated to the Agency from the Project Area from $70 Million to $225,000 Million; • Increasing the limitation on the amount of bonded indebtedness that can be outstanding at one time from $15 Million to $65 Million; • Replacing the description of land uses in the Redevelopment Plan with language that directly refers to the City's General Plan,-Zoning Code, and other applicable land use policies and standards, as they currently exists and may be hereafter amended; and • Amending and restating the Redevelopment Plan to incorporate prior amendments into a single document. If approved, the amendment will modify time and financial limits on the Redevelopment Plan for the Project Area. The amendment is being proposed because the current limits will not allow the Agency to implement projects and programs necessary to alleviate blight and provide affordable housing within the Project Area. The current financial cap of$70 Million over the life of t e Plan will only allow the Agency to collect tax increment revenue approximately through fiscal year 2011-2012, at which time the Agency's debt will not have been completely paid off and t e Agency's housing obligations will not have been completed. The Agency will not have revenue to implement any programs or projects beyond the 2011-12 fiscal,year. If the amendment is approved, it is anticipated that the mid-term review of this Implementation Plan will be updated to reflect the Redevelopment Plan Amendment. Page 3 of 22 Draft: November 4, 2009 1n Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT RECENT ACCOMPLISHMENTS In the last five years, the Agency has championed many successful projects and programs in the Project Area. Public Infrastructure • High School and Public Infrastructure Improvements. Through a partnership with the Colton Joint Unified School District, property was assembled for the new high school and businesses were relocated. A City of Riverside 48-inch water line was relocated and water line easements were transferred to the City of Riverside for maintenance. Negotiations continue with Riverside County Transportation Agency and Union Pacific Railroad to complete improvements to Main Street. • Property Acquisition for Project,Site Assembly. Property acquisition for both the freeway- oriented 100-acre project (former Outdoor Adventure Center) and the Town Square Commercial Project has been underway in partnership with private development partners. In addition, the Agency is pursuing additional opportunities while sales prices are low to assemble property for projects at other locations that will'provide new jobs and services for residents. • Commercial Improvement Grant Program. This program is available to property owners and/or business owners as an economic incentive to rehabilitate existing commercial structures. Implementation of the program is expected to eliminate blight, yield a stronger commercial presence, and increase the likelihood of new business development. The program focuses on the exterior improvement of commercial buildings, including new paint/stucco, new doors and, windows, decorative awnings, signage, landscaping and lighting. One major project- is underway and a second has been submitted. Both are shopping center rehabilitations. - • Completed design plans to underground overhead utility lines along a segment of Barton Road. • Completed design of community signs to strengthen civic and cultural functions. • Acquired property along Barton Road and demolished abandoned on-site structures. • Acquired property along Vista Grande Avenue and demolished abandoned on-site structures for a future park facility. • Updated the BRSP design policies. • Initiated design to reconstruct Grand Terrace Road, west of the 1-215. • Started the preliminary design for a new baseball field. Page 4 of 22 Draft: November 4, 2009• 11 Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT Housing • Blue Mountain Senior Villas and Senior Center. This project includes the construction of 120 affordable rental apartment units, a 7,000 square foot senior center, and a 2L acre passive park. The project will house 72 very low income, 36 low income, and 12 moderate r income senior households. Neighborhood Improvement Grant Program. The program grants up to $1,000 per household to purchase landscaping and irrigation materials for front yard improvements and exterior paint. The goal of this program is to reduce blight and property depreciation caused by deteriorated exterior paint, poor front yard maintenance and the lack of front yard landscaping. Though this program would not result in substantial rehabilitation to assist in meeting long-term affordable housing production goals, these efforts are critical to reducing the number of deteriorating,and/or at-risk housing units in the City. Forty-five projects.have been completed. • Canal Street Project. The Agency is continuing to work with a developer to construct approximately 23 rental units affordable to low income families, and purchased property in the R3 (Medium Density) zoning district. r age 5 of 22 Draft: November 4. 2009 1: Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT REDEVELOPMENT PLAN GOALS Adopted in 1979 and amended in 1981, the Redevelopment Plan establishes a variety of goals for redevelopment of the Project Area. These goals frame the near term redevelopment objectives for the 2010-2014 Implementation Plan period., 1. Eliminate Blight: The elimination of blighting influences and the correction of environmental deficiencies in the Project Area. 2. Strengthen Commercial Use: Strengthen retail and other commercial functions. 3. Strengthen Economic Base: The strengthening of the economic base of the Project Area and the community by the installation of needed site improvements. 4. Improve Parking and Open-Space: The provision of adequate land for parking and open spaces. 5. Civic and Cultural Enhancement: Enhance the role of the City by strengthening civic, community and cultural functions. 4� 6. Historical Preservation: Preserve artistically, architecturally, and historically worthwhile structures and sites. 7. Design Criteria: The establishment and implementation of performance criteria to assure high site design standards and environmental quality and other design elements that provide unity and integrity to the entire Project. 8. Strengthening Existing Housing: Strengthen and upgrade existing residential uses. 9. Improve Utilities: Provide adequate streets, curbs, gutters, drainage facilities, and street , lights and permit improved pedestrian and/or vehicular circulation in the Project Area. Cause the undergrounding of unsightly overhead utility lines. Page 6 of 22 Draft: November 4. 2009 12 Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT PROJECTED TAX INCREMENT REVENUES Table 2, below, reflects projected gross tax increment revenues that are anticipated during the 2010-2014 Implementation Plan period, which does not include deductions for pass through - payments, debt services or administrative costs. As previously indicated, the Redevelopment Area is expected to reach its limit on the amount of tax increment during the Implementation Ian period and no tax increment will be generated in the last two years of the Implementation Plan planning period. This will limit the Agency's ability to reach the goals established when the Redevelopment Plan was adopted. Table 2: Projected Tax Increment Revenues 2010-2014 (Without Amendment) 2009-10 2010-11 2011-12 2012-13 2013-14 Tax Increment $7 288,333 $7,457,636 $4,486,796 $0 $0 Revenue Non-Housing $5,830,656 $5,966,109 $3,589,437 $0 $0 Revenue (Gross) Housing Set-Aside $1 457,667 $1,491,527 $897,359 $0 $0 Revenue (Gross) ' The Agency is currently processing,an amendment to the Redevelopment Plan that would, among other things, increase the amount of tax increment revenue that could be collected during the life of the Redevelopment Plan. Provided that the amendment to the Redevelopment Plan is adopted, tax increment revenues could be collected during the life of the Implementation Plan to allow the Agency to address the goals of the Redevelopment Plan. Table 3 reflects projected tax increment revenues that could be collected during the 2010-2014 Implementation Plan period with the adoption of the amendment to the Redevelopment Plan. Table 3: Projected Tax Increment Revenues 2010-2104 (With Amendment) 2009-10 2010-11 2011-12 2012-13 2013-14 Tax Increment 1 Revenue $7,371,325 $7,62„770 $7,891,908 $8,163,971 $8,444,195 Non-Housing Revenue (Gross) $5,897,060 $6,102,216 $6,313,556�� $6,532,794 $8,755,356— Housing Set-Aside $ 147,4265 $1,525,554 $1,578,382 $1,63,2794 $11,688,839 Revenue (Gross) r , Page 7 of 22 ` Draft: Nove7er 4. 2009 Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT PROPOSED REDEVELOPMENT PROGRAM The list of potential non-housing redevelopment program activities scheduled for the next five years is shown in Table 4 below. The purpose of this list is to identify which blighting condition(s) a particular project is expected to address and is not intended as a complete or final list of needed ' improvements-within the Project Area. The completion of identified redevelopment program activities will ensure continued progress toward the alleviation of existing blighting conditions by: Table 4: Proposed 2010-2014 Non-housing Redevelopment Projects Project Description Preliminary Cost Estimate Goals Achieved Mixed Use Specific Plan Continue land assembly $2,000,000 1, 2, 3, 9 Barton Road Infrastructure Improvements $500,000 1, 2, 3, 5 High School Storm and Signal Improvements $230,000 1, 5, 9 Senior Center Commercial Kitchen $80,000 5 Improvements Grand Terrace Road Reconstruction $150,000 1, 3, 9 Grand Terrace Road Landscaping $40,000 1, 3 Land Assembly on Barton Road $500,000 1, 2, 3, 7 Barton Road'Utility Undergrounding $275,000 1, 2, 3, 7, 9 Michigan Street Improvements $400,000 1, 2, 9 Update of the BRSP $150,000 1, 2, 4, 6, 9 Commercial Improvement Grant Projects $300,000 1, 2, 3, 7 Public Message Sign Project $70,000 2, 3, 5 Baseball Park Project $175,000 4, 5 Vista Grande Park Project $70,000 4, 5 Page 8 of 22 Draft: November 4. 2009 1S Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT HOUSING SET-ASIDE REQUIREMENTS The Grand Terrace Redevelopment Agency is required to set-aside twenty percent (20%) of its, annual tax increment into a low- and moderate-income housing fund. This set-aside is referred to as the Low/Mod Housing Fund within the Implementation Plan. The purpose of the Lo Mod f Housing Fund is to produce, increase, improve and preserve the community's supply of low- and moderate-income housing. In carrying out the annual housing set-aside requirements, the Agency may exercise any or all of its powers, including the following: • Acquire real property or building sites subject to the provisions of H&S Code § 33334.16. • Improve real property or building sites with on-site or off-site improvements, but only if the improvements directly and specifically improve or increase the community's supply of low or moderate income housing. • Donate real property to private or public persons or entities. • Finance insurance premiums. • Construct buildings or structures. !~', • Acquire buildings or structures'. • Rehabilitate buildings or structures. • Provide subsidies to, or for the benefit of, very low-income households, as defined by H&S Code § 50105, lower income households, as defined by H&S Code § 50079.5, or persons and families or low or moderate income, as defined by H&S Code § 50093, to the extent those households cannot obtain housing at affordable costs on the open market. (Housing units available on the open market are those units developed without direct government subsidies.) • Develop plans; pay principal and interest on bonds, loans, advance, or other indebtedness or pay financing or carrying.charges. • Maintain the community's supply of mobile homes. • Preserve the availability to lower income households of affordable housing units in housing developments which are assisted or subsidized by public entities and which are threatened with imminent conversion to market rates. • The agency may use these funds to meet, in whole or in part, the replacement housing provisions of state redevelopment law. bage 9 of 22 Draft: November 4. 2009 1E Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT • The Low/Mod Housing Fund can also be used for planning and general administrative costs, when directly related-to programs and activities associated with H&S Code § 33334.2(e). This includes the following activities: o Costs incurred for salaries, wages, and rela_t_ed costs of the Agency's staff or for services provided through inter-agency agreements, and agreements with contractors, including usual indirect related costs. o Costs incurred by a non-profit corporation, which are not directly attributable to a special project. o Legal, architectural, and engineering costs and other salaries, wages, and costs directly related to the planning and execution of a specific project which are authorized under subdivision.(3) of H&S Code § 33334.2 and which are incurred by a non-profit housing sponsor and are not planning and administrative costs for the purpose of this Section, but are, instead, project costs. Page 10 of 22 Draft: November 4. 2009 17 Grand Terrace Redevelopment . wj,,%,%Area Five-Year Impleme tation Plan 2010 through 2014 DRAFT PROPOSED AFFORDABLE HOUSING PROGRAM The list of potential affordable housing program activities scheduled for the next five years is shown-in Table 5, below. The purpose of this list is to identify which blighting conditions) a _ particular project is expected to address and is not intended as a complete or final list 0�1 needed improvements within the Project Area. Table 5: Proposed 2010-2014 Affordable Housing Program Project Description Preliminary Cost Estimate Goals Achieved Canal Street Rental Housing $1,000,000 8 , Neighborhood Improvement Grant Program $150,000 8 Purchase, Rehab and Re-sell Program $400,000 8 Home Improvement Loan Program $150,000 8 Mobile Home Park Upgrade and/or $150,000 8 Expansion Program Senior Home Repair Program $100,000 8 1 Page 11 of 22 Draft: NoveQer 4. 2009 _ 1: Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT HOUSING PROGRAM COMPLIANCE OBJECTIVES This section of the Implementation Plan addresses specific requirements in State law with respect to prior affordable housing activities and the anticipated housing program in the future. J Redevelopment agencies use implementation plans to establish ten-year objectives to achieve compliance with State law in its affordable housing programs. These housing goals generally fall into three categories: Housing Production— based on the number of housing units constructed or substantially rehabilitated over a ten year period,'a redevelopment agency is to ensure that a percentage of these units are affordable to very low, low and moderate income households. Replacement Housing —another legal obligation for redevelopment agencies is to ensure that any housing units destroyed or removed as a result of an Agency redevelopment project that housed low to moderate income households be replaced within four years at the same household income levels. Expenditures by Household Types—specific requirements on the amount of housing set-aside funds an agency must spend over a 10-year period on housing affordable to very low income t households,'low income households, and housing for residents under the age of 65. Household Income Limits -Area median income is established by the Secretary of Housing and Urban Development, and adopted by the California Department of Housing. The Income limits are generally adjusted annually, and are based on the Section 8 income limits for the Riverside-San Bernardino-Ontario, CA SMA. Extremely low income households are defined as families and persons-whose income does not exceed 30% of area median income. Very low income households are defined as families and persons whose income does not exceed 50% of area median income. While low income households are defined as families and persons whose income does not exceed 80% of area median income. Lastly, moderate income households are defined as families and persons whose income does not exceed 120% of area median income. Page 12 of 22 Draft: November 4. 2009 19 Grand Terrace Redevelopment Project Area Five-Year Impleme station Plan 2010 through 2014 DRAFT Table 6 represents the 2009 income thresholds for the various target housing populations in the City. Table 6: Income Table* Extremely Low Very Low Low Income Moderate Household Income Income Income Size (30% of Area (50% of Area (80% of Area (120% of Area Median Income) Median Income) Median Income) Median Income) 1 14,000 23,300 37,300 54,200 2 16,000 26,650 42,650 61,900 3 18,000 29,950 47,950 69,650 4 20,000 33,300 53,300 77,400 t r. 5 21,600 35,950 57,550 83,600 6 23,200 38,650 61,850 89,800 7 24,800 41,300 66,100 96,000 8 26,400 43,950 70,350 1,02,150 *2009 Median Income$64,500 for a household size of four persons. Source: California Department of Housing Page 13 of 22 Draft: November 4. 2009 2( Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT HOUSING COMPLIANCE PLAN Health and Safety Code § 33490(a)(2)(A) requires that the Agency develop a Compliance Plan to ensure that the required number of very low, low and moderate income housing units will be � f produced or substantially rehabilitated within the Project Area. Available Low/Mod Housing Funds As of July 1, 2009, the Agency had approximately $998,000 available in its Low/Mod Housing Fund. To estimate the Agency's ability to develop and preserve low and moderate income housing, a projection of Housing set-aside revenue was developed for the Five-Year Implementation Plan planning period (Table 7). Projections were based on anticipated tax increment revenue and known fixed fund obligations. These monies are allocated towards the preservation; development and/or rehabilitation of very low, low and moderate income housing units Table 7: Projected Net Annual Low/Mod Housing Fund Revenue 2010-2014 2010 2011 2012 2013 2014 1 Gross Set-aside $1,457,667 $1,491,527 $897,359 $0 $0 Estimated'Debt $619,301 $619,268 $667,792 $0 $0 Service Estimated Residual for Administration and $838,365 $872,259 $229,567 $0 $0 Programs- Based on the above income projection table, and the current balance of$998,000 in the Low/Mod Housing Fund, the Agency anticipates that it will have approximately $2,938,191 in Low/Mod Housing Funds available during the planning period. This amount is net of anticipated debt service, and prior to consideration of operational and personnel expenses. However, as indicated the Agency will no longer be able to collect tax increment revenue beyond 2012, and no housing set aside revenue will be collected to implement housing programs and meet the Agency's housing obligations within the last two years of the planning period. This $2,938,191 constitutes.the funds that are available to provide housing program and assist the City in meeting its inclusionary housing requirements. Although it would be difficult to meet its housing obligations with less than $3 Million for program funding, the Agency is still expected to meet its housing obligation throughout the planning period and the life of the Redevelopment Plan. The Agency would need to seek other funding sources to produce affordable housing units, such as, but not limited to, Federal HOME Funds, State Low Income Housing Tax Credits, Multi-Family Mortgage Revenue Bonds. Page 14 of 22 Draft: November 4. 2009 �1 Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT Housing Production To estimate the number of housing units that need to be affordable to very low, low and moderate income households the Agency estimated the total number of units to be constructed or substantially rehabilitated in the Project Area and applied formulas established in State law. Prior to the time limit on the effectiveness of the redevelopment plan, at least 15 percent of all new rr and substantially rehabilitated units developed within a project area under the jurisdiction of an Agency, by public or private entities or persons other than the Agency, shall be available at affordable housing cost to households of low or moderate income. Not less than 40 percent of the 15 percent the dwelling units must be affordable to very low income households. Table 8 summarizes the production goals over various time periods as required by Redevelopment Law. The number of affordable units required is based on statutory thresholds, and the Agency is responsible for ensuring that the appropriate number of affordable units is created during a ten-year period. Table 8: Actual and Projected Housing Production Needs by Time Period Actual/Assumed Housing Units Required Affordable Units Time Period Constructed and Substantially Rehabilitated in Project Area Total Very Low Plan Adoption to 1995 1,336 200 I 80 Previous 10-Year Period' 1995 to 2004 123 18 7 10-Year Planning Period 2005 to 2009 (Actual)Z 172 26 10 2010 to 2014 (Forecast)3 45 7 3 2015 to 2017 (Forecast)3 25 4 2 Redevelopment Plan Duration 1981-20174 1,701 255 102 Notes: ' All required units based on 15 percent of actual/assumed units developed by entities other than the Agency. No units developed by the Agency. z Total units produced within the Project Area based on actual units per City planning department or projections by Agency Staff. Includes 120 units at the Blue mountain Senior Villas. 3 Affordable units produced based on estimated affordable units produced (or covenants purchased) during each planning period inside or outside the Project Area. 4 The surplus affordable units in a ten year period may be applied against the unit production requirements during the following ten-year compliance period, while any deficit affordable units must be first produced during the following ten-year compliance period. Page 15 of 22 Draft: November 4. 2009 1 7' Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT As shown above, based.on actual housing production from adoption of the Redevelopment Plan to 2009, the Agency has an affordable housing production need of 244 affordable housing units, including 97'low income units. It is also forecasted that within this Five-year Implementation Plan planning cycle (2010 to 2014) another 4 affordable units (including two 2-low income units)will be required. In total, the_Agency's inclusionary housing obligation over the life of the Redevelopment Plan is 255 affordable housing units with at least 102 of those units affordable to low income l" households..Fulfillment of these production goals is shown'in Table 9. Table 9: Fulfillment of Affordable Housing Production Requirements by Time Period Time Period Units Required Units Produced Additional Units Net Surplus (see Table 8) Required Units .Produced Total, VL' Total VL Total VL Total VL Plan Adoption to 1995 200 80 0 0 200 80 0 0 Previous 10 Year Period 18 7 118 7 0 0 100 0 1995 to 20042 10-Year Planning Period 2005 to 2069 (Actual)4 26 10 113 29 0 0 87 19 2010 to 2014 (Projected) 7 3 15 8 0 0 8 5 2015 to 2017 4 2 Redevelopment Plan 255 102 246 44 9 58 Duration (1981-2017)5 Notes: VL=Very low income 2 Affordable Units Required based on actual total Units Produced durin the planning g p g period and includes 111 units produced at Highland Apartments and 7 units produced from Blue Mountain Senior Apartments. 3 The surplus affordable units in a ten-year period may be applied against the-unit production requirements during the following ten-year compliance period,while any deficit affordable units must - be first`produced during the following ten-year compliance period. a Affordable units required based on actual total units produced during the plannin g period and includes 113 units produced at Blue Mountain Senior Apartments. s The Redevelopment Plan's effectiveness currently expires July 15, 2017. As shown in Table 9, the Agency has been able to fulfill the majority of its obligation through-the construction of the Blue Mountain Senior Villas. However, it is also anticipated that at the end of the term of the Redevelopment Plan there is the.potential for a deficiency of.9 low income units, and 58 very low income units. As described earlier in this Implementation Plan, the Agency is actively engaged in programs to provide additional affordable units in the Project Area. At present, the Canal Street Rental Housing project is expected to be constructed within this Implementation Plan period and will fulfill the Page 16 of 22 Draft: November 4 20n9 23 Grand Terrace Redevelopment Project Area Five-Year Implementation an 2010 through 2014 DRAFT Agency's affordable housing obligation during the Five-Year planning period, as well as provide a surplus of 13 affordable units. However, as indicated, at the end of the Redevelopment Plan (2017) the Agency may still have an outstanding housing production obligation of 67 units. Therefore, the Agency will continue to work diligently to fulfill the remaining affordable housing production deficit on.an annual basis by facilitating the creation of projects that feature long-term affordability covenants. Replacement Housing Pursuant to Section 33413 of CRL, whenever dwelling units for persons or families of low or moderate income are displaced or removed from the low and moderate income housing market as part of an Agency assisted redevelopment project, the Agency must replace the same n mber of units affordable to the same.income levels of those removed within four years of their removal. During the Implementation Plan period, the Agency does not anticipate that any Agency-assisted projects will result in the displacement or removal of affordable housing units. Consequently, the Agency does not anticipate that any housing will need to be replaced. Proportionality Requirements At the beginning of the Implementation Plan period on July 1, 2009, the Agency's Low/Mod Housing Fund had an available balance of$998,000. Over the five-year period ending on June 30, 2014, staff conservatively estimates that the Project Area will generate approximately $1,940,181 in 20-percent housing set aside revenue. Pursuant to Section 33334.4(a) of the Law, Low/Mod Housing Fund expenditures on low, and very low income housing projects must be at least in proportion to the City's fair share of the Regional Housing Need Assessment (RHNA). The number of units required in each income category may be adjusted for units not assisted by the Agency that feature 55 year (for tenant-occupied units) or 45 year (for owner-occupied units) covenants. According to the City's 2006-201.4 Draft Housing Element, the current RHNA figures for the City indicate a Citywide need for 80 very low income units, 55 low income units, and 63 moderate income units. Based on these figures and the proportionality requirements of CRL, at least 40% of Agency's Low/Mod Housing Fund expenditures must target very low income households, 20% must target low income households, and at least 32% must target moderate income households. Section 33334.4(b) requires that Low/Mod Housing Fund expenditures for senior housing also be in proportion to the community's population of seniors according to the most recent Census. Based on the 2000 Census, 1,245 (10.7%) of the City's 11,626 residents were over the age of 65. As such, not more than 10.7% of the Agency's available Low/Mod Housing Fund revenues may be expended on senior housing projects. The remaining 89.2% must be expended on non-senior housing projects. Page 17 of 22 Draft: Nove ber 4. 2009 W Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT Proportionality Expenditures based on Household Income Groups Table 10 presents the expenditure requirements based on proportionality requirements for the 2010 to 2014 Implementation Plan period. Table 10: Thresholds for Housing Program Expenditures Household Type Census/RHNA Allocation Minimum Percentage of Housing Set- Household Aside Expenditures over Implementation Plan period Total Population of the City 11,626 Total Population Under Age 65' 10,381 89.3% Total Population Over Age 65 1,245 10.7% Very Low Income Households 80 40%2 Low Income Households 55 20%2 Moderate Income Households 63 82%2 Total 198 100% Notes: Percentage of total households under the age of 65 based on the 2000 census data (www.census.4ov). 2 Percentage of households in each income-level based on the City of Grand Terrace Regional Housing Needs Assessment for 2007 through 2014. Expenditures after 2006 are subject to new RHNA numbers as shown above. Targeting requirements prior to 2006 based on prior RHNA Housing Needs Allocation (31%for Very low-income and 24%for Low-income Housing Units). 1 Using the data in Table 10, Table 11 reflects the established thresholds for the use of Low/Mod Housing Funds for programs and capital expenditures based on the Agency's estimated $2,938,191 .in the Low/Mod.Housing Fund through the Implementation Plan planning period, and based on the City's RHNA allocation for affordable housing units. Table 11: Low Mod Housing Fund Expenditures Based on Income Category Income Category RHNA Allocation Minimum Projected Expenditure Required Very Low Income 80 $1,175,276 Low Income 55 _ $587,638 Moderate Income �V63 �$940,221' Above Moderate Income 131 N/A Page 18 of 22 Draft: November 4. 2009 7r Grand Terrace Redevelopment Project Area' Five-Year Implementation Plan 2010 through 2014 DRAFT Total 329 $2,703,135 These proportionality requirements affect expenditures over a ten-year period, although the law permits the compliance initially for a period beginning in January 2002 and ending in June 2014. Table 12 documents the amount of low and moderate income housing fund revenue used since January 2002 for these income categories. Table 12: Housing Expenditures and Proportionality since 2002' Time Household Income Category Period Very Low Low Moderate Total Expenditures 2002 through $4,125 0.7% $3,975 0.7% $600,204 98.7% $608.304 20004 2005 $176,964 40.5% $170,529 39.5% $89,244- 20.4% I$436,738 2006 $1,128,155 45.8% $1,087,132 44.2% $246,143 10.0% $2,461,430 2007 $410,543 45.8% $395,614 44.2% $89,573 10.0% 1$895,730 2008 $1,561,742 45.8% $1,504,951 44.2% $340,744 10.0% �'3,407,436 2009 $1,171,313 45.8% $1,128,720 44.2% $255,559 10.0% �2,555,593 Total $4,452,843 43% $4,290,921 41% $1,621,467 16% $i10,365,231 Notes: - Based on Agency's Annual Housing and Community Development Reports. 2 Targeting requirements prior to 2006 based on prior RHNA Housing Needs Allocation (31%for Very low- income and 24%for Low-income Housing Units). Expenditures after 2006 subject to new RHNA numbers as shown in prior table. Proportionality Expenditures based on Senior and Non-Senior Population Based on the distribution of the City's senior and non-senior population, a minimum of$2,623,805 (89.3%) of the estimated Low/Mod Housing Fund available for housing programs and capital expenditures must benefit persons and households under the age of 65. Table 13: Proportionality Expenditure for Senior and Non-Senior Population Age Category % of Total Population Minimum Projected Expenditure Required Under 65 — 89.3% $2,623,805 65 and Over 10.7% $314,386 Page 19 of 22 Draft: Nove ber 4. 2009 Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT State law also requires a recap of the number of projects assisted by the Low/Mod Housing Fund over the past implementation period, divided by family projects (under age 65) and senior projects (restricted to residents age 65 and older). Table 14 summaries these statistics from the last planning period (2005 to 2009). This Table shows that 100% of the Low/Mod Housing Funds expended by the Agency during the previous Implementation Plan were used for senior housing. Table 14: Proportionality Expenditures Based on Senior and Non-senior Population Housing Units Assisted by Housing Set-Aside Fund Set-Aside (July 2005 to June 2009) Expenditures Extremely Very Low Low Moderate Total Low Family Projects $0 0 0 . 0 0 0 (Non-Senior) 0% Senior Projects $9,320,189 0 55 53 12 120 Total $91320,189 0 55 53 12 120 (100%) 1 Housing Units Constructed Without Low/Mod Housing Funds. No other funding source was used by the Agency to construct affordable,units featuring long-term covenant restricted units.(affordable units with covenants of at 45 years for ownership housing or 55 years for rental housing) during the 2005-2009 Implementation Plan. However, because the Agency will not generate any revenue past 2012, it is likely that the Agency will need to seek other funding sources.to meets is.affordable housing obligation. Page 20 of 22 Draft: November 4. 2009 77 Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT HOUSING PRODUCTION GOALS I CRL requires that the Agency provide a Ten-Year Housing Compliance Plan that depicts the Agency's housing production goals. The Ten-Year Compliance Plan began with the previous 2005 to 2009 Implementation Plan and continues through to 2014. Table 15 shows the actual number of affordable housing units developed, rehabilitated, or assisted by the Agency between 2005-2009, while Table 16 represents a projection of the housing units to be developed,) rehabilitated, or assisted by the Agency over the five-year period of the 2010-2014 Implementation Plan. Table 15: 2005-2009 Housing Production Housing Units Year Low/Mod Income Very Low Income 2005 0 0 2006 0 0 2007 0 0 f 2008 0 0 f 2009 65 55 Total 65 55 Table 16: 2010-2014 Production Goals' Housing Units Year Low/Mod Income Very Low Income 2010 0 0 2011 7 5 2012 8 3 2013 2 1 2014 2 1 Total 19 10 Notes: The degree to which the stated five-year housing production goals can be met is dependent on market conditions and the availability of supplemental funding from identified resources. Page 21 of 22 Draft: November 4. 2009 Grand Terrace Redevelopment Project Area Five-Year Implementation Plan 2010 through 2014 DRAFT PLAN ADMINISTRATION The Agency,of the City of Grand Terrace shall be responsible'for administering this Implementation Plan and for monitoring redevelopment activities or programs undertaken pursuant to the Redevelopment Plan and this Implementation Plan. r- J PLAN REVIEW At least once during the five-year term of this Implementation Plan, the Agency shall conduct a public hearing and,hear testimony of all interested parties for the purpose of reviewing the Implementation Plan, and evaluating the progress of Agency Activities. The public hearing shall be held no earlier than two years and no later than three years after the date of adoption of this Implementation Plan. Notice of the public hearing to review the Redevelopment Plan and Implementation Plan shall be published pursuant to Section 6063 of the Government Code and posted in at least four permanent places within the Merged Project Area for a period of at least three weeks. Publication and posting of the notice shall be completed not less than 10 days prior to the date set for hearing. Pursuant to Article 16.5, this Implementation Plan may from time to time be amended after holding a public hearing on the proposed amendment. Page 22 of 22 Draft: NovemhPr 4. ?nnq 29 ATTACHMENT 2 NOTICE OF EXEMPTION TO: Clerk of the Board of Supervisors FROM: Planning Department County of San Bernardino City of Grand Terrace 385 N. Arrowhead Avenue, 2"a Floor 22795 Barton Road San.Bernardino, CA 92415-0130 Grand Terrace, CA 92313 Project Title: 2010-2014 Implementation Plan for the Grand Terrace Community Redevelopment Project Project Location- Specific: The entire limits of the City of Grand Terrace located in the County of San Bernardino Description of Project: The 2010-2014 Implementation Plan presents the Agency's goals and objectives, anticipated projects and programs, and estimated expenditures for the five-}dear planning period, 2010 to 2014. It also addresses the Agency's affordable housing production and replacement housing needs and achievements for the Grand Terrace Community Redevelopment Project Area Name of Public Agency pproving Project: Grand Terrace Community Redevelopment Agency F-• Name of Person or Agency Carrying out Project: Grand Terrace Community Redevelopment Agency I Exempt Status: Adoption of the Implementation Plan does not constitute an approval of any specific program,project or expenditure described in the Implementation Plan, and all anticipated projects contained in the Implementation Plan are still subject to Agency approval and funding. Therefore, the Implementation Plan is not a project under the California Environmental Quality Act (CEQA)requiring environmental documentation, and is therefore, exemption from CEQA. Lead Agency or Contact Person: Area Code/Telephone (909) 430-2218 Sandra Molina Senior Planner Date i I 10 C) C vchlist Voucher List Page: 1 11/24/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Accourit Amount 64486 11/9/2009 006720 SO CA.EDISON COMPANY 10292009 October Utility Charqes 10-190-238-000-000 2,648.17 34-400-238-000-000 11658 10-175-238-000-000 4239 10-172-238-000-000 52 99 15-500-601-000-000 22 89 10-450-238-000-000 1,34490 10-440-238-000-000 956.29 16-510-238-000-000 537.92 Total : 5,722.13 64487 11/9/2009 005702 PUBLIC EMPLOYEES' RETIREMENT 10-2009-4 CONTRIBUTIONS FOR PREND 10/16/2009 10-022-62-00 17,361 52 Total : 17,361.52 64488 11/10/2009 010764 SAFEGUARD DENTAL &VISION 2802580 NOVEMBER VISION INSURANCE 10-022-61-00 10292 Total : 102.92 64489 11/10/2009 006772 STANDARD INSURANCE COMPANY NOV 16051317C PRODENT DENTAL INSURANCE 10-180-142-000-000 4408 10-370-142-000-000 4408 10-022-61-00 1,16052 Total : 1,248.68 64490 11/10/2009 010737 WESTERN DENTAL SERVICES INC. Nov 002484 773 NOVEMBER DENTAL INSURANCE 10-022-61-00 73.62 Total : 73.62 64491 11/10/2009 011092 METLIFE SBC KM05754034 00 NOV DENTAL 10-022-61-00 23930 Total : 239.30 64492 11/10/2009 006772 STANDARD INSURANCE COMPANY Nov 00607869 0 NOVEMBER LIFE AND DISABILITY "nUNCIL.AGENDA ITEM NO.�� Page: 1 vchlist Voucher List Page: 2 11/24/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64492 11/10/2009 006772 STANDARD INSURANCE COMPANY (Continued) 10-370-142-000-000 1031 32-370-142-000-000 677 10-022-66-00 1,193.78 10-140-142-000-000 15.63 1-0-380-142-000-000 6.95 34-400-142-000-000 9.63 10-172-142-000-000 348 10-175-142-000-000 2.78 10-440-142-000-000 54 35 10-450-142=000-000 1043 34-800-142-000-000 278 32-200-142-000-000 1006 10-125-142-000-000 10.42 10-180-142-000-000 2509 21-572-142-000-000 7 71 10-185-142-000-000 6.95 10-120-142-000-000 13.21 Total : 1,390.33 64493 11/10/2009 004587 MANAGED HEALTH NETWORK Nov MHN NOV. MHN INSURANCE t 1 - Page. 2 �_ vchlist Voucher List Page: 3 11/24/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64493 11/10/2009 004587 MANAGED HEALTH NETWORK (Continued) 10-120-142-000-000 1216 10-125-142-000-000 9.60 10-140-142-000-000 1440 10-172-142-000-000 3.20 10-175-142-000-000 2 56 10-180-142-000-000 2368 10-370-142-000-000 1088 10-380-1,42-000-000 6.40 10-440-142-000-000 134.40 10-450-142-000-000 1600 21-572-142-000-000 - 768 32-370-142-000-000 9.60 34-400-142-000-000 8.96 34-800-142-000-000 2.56 10-180-142-000-000 640 10-185-142-000-000 6.40 32-200-142=000-000 672 Total : 281.60 64494 11/10/2009 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 10-30-09 CONTRIBUTIONS FOR PREND 10-30-09 10-022-62-00 17,619 84 Total : 17,619.84 64495 11/10/2009 005584 PETTY CASH 11102009 REPLENISH PETTY CASH 10-010-01-00 35479 23-010-01-00 92.33 10-190-209-000-000 0.60 Total : 447.72 64496 11/16/2009 010218 CHEVRON &TEXACO CARD SERVICES 21940647 Code Enf/Maint Vehicle Fuel 10-180-272-000-000 69739 34-800-272-000-000 11-3 50 Total : 810.89 64497 11/16/2009 010164 GREAT-WEST PPE 10/30/2009 Emp. Def Comp PPE 10/30/2009 Page- 3 vchlist Voucher List Page: 4 11/24/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64497 11/16/2009 010164 GREAT-WEST (Continued) 10-022-63-00 4,886 21 10-022-64-00 1,47384 Total : 6,360.05 64498 11/16/2009 001907 COSTCO 4478 2371 C. CARE SUPPLIES 10-440-228-000-000 76.47 10-440-220-000-000 2549 2374 BATTERY FOR CNG VAN 10-440-272-000-000 72.92 Total : 174.88 64499 11/16/2009 010546 MPOWER COMMUNICATIONS 387767-Nov Nov Phone Line Svcs 10-805-235-000-000 61 90 10-450-235-000-000 5956 10-440-235-000-000 27677 387798-NOV November Phone Line Svcs 10-190-235-000-000 98516 10-380-235-000-000 20000 10-808-235-000-000 5749 Total : 1,640.88 64500 11/17/2009 010764 SAFEGUARD DENTAL&VISION 296423 Dental Benefits Balance Due 10-190-220-000-000 71 23 Total : 71.23 64501 11/18/2009 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 11-13-09 CONTRIBUTIONS FOR PREND 11-13-09 10-022-62-00 17,489 84 Total : 17,489.84 64502 11/24/2009 001001 AA EQUIPMENT CO INC. 8308521 Front Mower Maint/Repair 10-450-246-000-000 88560 Total : 885.60 64503 11/24/2009 001024 ACCENT PRINT & DESIGN 254203 SR. CTR NEWSLETTER PRINTING 10-805-222-000-000 9051 Total : 90.51 Page. 4 vchlist Voucher List Page: 5 11/2412009 7:50:03AM CITY OF GRAND TERRACE Bank code. bofa Voucher Date Vendor Invoice Description/Account Amount 64504 11/24/2009 010459 ANIMAL EMERGENCY CLINIC 349529 October Animal Emergency Svcs 10-190-256-000-000 55.00 Total: 55.00 64505 11/24/2009 010678 ARCHIVE MANAGEMENT SERVICE 0085139 TAPE STORAGE 10-180-250-000-000 53.63 10-140-250-000-000 5362 Total: 107.25 64506 11/24/2009 001206 ARROWHEAD CREDIT UNION OCT-NOV 2009 City Visa Charges for Oct-Nov 2009 10-180-246-000-000-Maintenance/Operation of Equipment 9500 10-180-265-000-000-Memberships& Dues 80.00 10-190-220-000-000-Special Departmental Expense 48.94 10-440-221-000-000-Food/Supplies for Tiny Tot Program 89.44 10-440-228-000-000 -Classroom/Medical Supplies 164.68 10-440-246-000-000 -Maintenance/Operation of Equipment 40.00 10-450-245-000-000-Maintenance of Buildings&Grounds 17587 32-600-305-000-000 -Neighborhood Improvement Program 36.29 23-200-14-00-Child Care Trust Account 161.53 23-200-64-00-Halloween Haunt Trust Account 1,89784 Total: 2,789.59 64507 11/24/2009 001213 AT&T 90982470137936 Nov dsl service for child care dept 10-440-235-000-000 76.36 Total: 76.36 64508 11/24/2009 010293 AVAYA, INC. 2729426331 PHONE&VOICEMAIL MAINTENANCE 10-190-246-000-000 18346 Total: 183.46 64509 11/24/2009 010898 AWARDS BY PAUL 20024 Bronze Dedication Plaques Petta Park 10-180-255-000-000 1,350.19 Total: 1,350.19 64510 11/24/2009 001324 BALLOON TEAM PROMOTIONS, JOHN E. BLE 103109 Halloween Haunt Balloon Decor 23-200-64-00 326.25 Total: 326.25 Page. 5 vchlist Voucher List Page: 6 11/24/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64511 11/24/2009 010070 BEARDSLEY, KEVIN HOWARD JUL-NOV VIDEO CAMERA OPERATION-CC MTGS 450 00 10-125-2507000-000 Total : 450.00 64512- 11/24/2009 011064 -BECKCO, INC 0926 DEMO/LOT CLEARING 22720 VISTA GRANDE 32-600-307-000-000 14,83470 Total : 14,834.70 64513 11/24/2009 011085 BROADVIEW SECURITY 120623897 Security Monitoring-Senior Center 1.0-805-245-000-000 271 07 Total : 271.07 64514 11/24/2009 001683 CA. STATE DEPT OF CONSERVATION 1 st Qtr 09/10 1 st Qtr Strong Motion Fees 10-700-01 -1 20 23-200-21-00 24.08 Total : 22.88 64515 11/24/2009 010726 CHAMBERS GROUP INC. 24471, EIR FOR GENERAL PLAN UPDATE 10-370-250-000-000 6,112.50 Total : 6,112.50 64516 11/24/2009 011031 CINTAS CORPORATION#150 150754341 C CARE SUPPLIES 10-440-228-000-000. 14035 150763643 C. CARE SUPPLIES 10-440-228-000-000 131.92 64201 CINTAS CREDIT MEMO 10-440-228-000-000 -42.63 Total : 229.64 64517 11/24/2009 001762 CITY CLERKS ASSOC/CALIFORNIA 09/10 Members[ 09/10 Membership Renewal 10-125-265-000-000 12000 Total : 120.00 ---64518 11/24/2009-001-840 CITY OF_COLTON SEPTEMBER 2( September 2009 Wastewater Treatment 21-570-802-000-000 99,37T74 Total : 99,377.74 64519 11/24/2009 010403 CITY OF REDLANDS AR125216 CNG Fuel Purchase-Maint Dept Page. 6 vchlist Voucher List Page: 7 11/24/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor , Invoice Description/Account Amount 64519 11/24/2009 010403 CITY OF REDLANDS (Continued) 10-180-272-000-000 79 58 Total : 79.58 64520 11/24/2009 011086 CORE NETWORK 7 Phone Line Repair @ Senior Ctr 10-805-246-000-000 97 50- Total 64521 11/24/2009 010147 CORTES, BEA NOVEMBER November Council Stipend 32-200-120-000-000 150.00 10-110-120-000-000 16649 NOVEMBER AU November Auto Allowance 10-110-273-000-000 20000 Total : 516.49 64522 11/24/2009 001907 -COSTCO#478 2372 C CARE SUPPLIES 10-440-228-000-000 10425 10-440-220-000-000 3475 Total : 139.00 64523 11/24/2009 010745 D & E ELECTRICAL CONTRACTORS 451 Replace Liqhts C_ Ball field 3-Pico Park 10-450-245-000-000 6,12500 538 A/C Unit Receptacle Installation 10-440-246-000-000 34000 Total : 6,465.00 64524 11/24/2009 001950 DATA QUICK BI-1636708 Oct Subscription Service 10-380-250-000-000 4350 21-572-246-000-000 4350 34-800-220-000-000 4350 Total : 130.50 64525 11/24/2009 011081 - DBA LR JOHNSON CONSTRUCTION 10737-RET GLENDORA DR. ST IMPROVEMENTS 46-200-275-000-000 3,16642 Total : 3,166.42 64526 11/24/2009 003210 DEPT 32-2500233683 0/4015638 MAINTENANCE SUPPLIES 10-180-246-000-000 71 00 Page- 7 vchlist Voucher List Page: 8 11124/2009 7:50:03AM CITY OF GRAND TERRACE Bank code bola Voucher Date Vendor Invoice Description/Account Amount 64526 11/24/2009 003210 DEPT 32-2500233683 (Continued) 105995/6010811 MAINTENANCE SUPPLIES 10-180-245-000-000 8.67 112532/902467E MAINTENANCE SUPPLIES 10-180-245-000-000 10004 3130660 Neighborhood Imp Grant-Schmitz 32-600-305-000-000 -196.01 4130647 Neiqhborhd Imp. Grant-Schmitz 32-600-305-000-000 625.87 Total : 609.57 64527 11/24/2009 002165 DRUG ALTERNATIVE PROGRAM 7715 WEED CONTROL 10-450-245-000-000 1,000.00 Total : 1,000.00 64528 11/24/2009 002187 DUNN-EDWARDS CORP 2018069898 Anti-Graffitti P roject-Mt.Vernon Ave 32-600-305-000-000 165.30 Total : 165.30 64529 11/24/2009 002301 FEDEX 939950580 Overnight Delivery Service 10-450-245-000-000 4881 10-125-210-000-000 27.51 Total : 76.32 64530 11/24/2009 002450 FERRE', MARYETTA - NOVEMBER November Council Stipend 32-200-120-000-000 15000 10-110-120-000-000 25000 NOVEMBER AU November Auto Allowance 10-110-273-000-000 20000 Total : 600.00 64531 11/24/2009 002710 FOX OCCUPATIONAL MEDICAL CT 68679-24435 ILLNESS/INJURY AND NEW HIRE EXAMS 10-190-224-000-000 3500 - Total :--------- -35:00- ------ 64532 11/24/2009 002727 FREEMAN COMPANY, J R 424858-0 MISC OFFICE SUPPLIES 10-125-210-000-000 469.96 Page 8 f vchlist Voucher List Page: 9 11/24/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64532 11/24/2009 002727 FREEMAN COMPANY, J R (Continued) Total : 469.96 64533 11/24/2009 002740 FRUIT GROWERS SUPPLY 90412231 MAINTENANCE AND SUPPLIES 10-450-246-000-000 40.46 Total : 40.46 64534 11/24/2009 002901 G T AREA CHAMBER OF COMMERCE 5774-LUNCH October Lunch Mtq-Ferre' & Powers 10-110-270-000-000 800 10-370-270-000-000 800 5816-AD CITY CONTRIBUTION TO JOINT NEWSLETTER 10-125-213-000-000 87000 5817-AD Market Niqht Ent/Lights/Restrooms 23-200-12-00 35000 Total : 1,236.00 64535 11/24/2009 002795 GARCIA, LEE ANN NOVEMBER November Council Stipend 32-200-120-000-000 150.00 10-110-120-000-000 949 NOVEMBER AU November Auto Allowance 10-110-273-000-000 20000 Total : 359.49 64536 11/24/2009 011093 GIFFORD, MASAKO 11092009 Country Fair supply reimbursement 10-804-220-000-000 9772 Total : 97.72 64537 11/24/2009 002867 GOLDEN PROTECTIVE SERVICES 121537 RUBBER GLOVES 10-440-228-000-000 86.78 Total : 86.78 64538 11/24/2009 010425 GOLDEN TIGER MARTIAL ARTS, TAMMIE 10012009 October Martial Arts Dues 10-430-27 16800 110109 November Martial Arts Dues 10-430-27 241 50 Total : 409.50 64539 11/24/2009 010181 GOPHER PATROL 190647/48 GOPHER CONTROL 10-450-245-000-000 52500 Page 9 vchlist Voucher List Page: 10 1112412009 7:50:03AM CITY OF GRAND TERRACE Bank code : , bofa Voucher Date Vendor Invoice Description/Account Amount 64539 11/24/2009 010181 GOPHER PATROL (Continued) Total : 625.00 64540 11/24/2009 011094 GRANT, PAULINE 43123 Country Fair Supply reimbursement 10-804-220-000-000 54.38 Total : 54.38 , 64541 11/24/2009 011030 HAMEL CONTRACTING INC 6 FIRE STATION #23 RENOVATION 10-190-723-000-000 45,064 59 Total : 45,064.59 64542 11/24/2009 003152 HARPER & BURNS LLPN OCTOBER October Legal Consult Services 10-160-250-000-000 9,63688 32-200-251-000-000 9,63687 Total : 19,273.75 64543 11/24/2009 010632 HIGH TECH SECURITY SYSTEMS 89306 SECURITY CAMERA MAINT AGREEMENT 10-180-246-000-000- - 2000 10-450-246-000-000 60.00 Total : 80.00 64544 11/24/2009 003171 HINDERLITER de LLAMAS &ASSOC 0015567-IN 3rd Qtr 2009 Sales Tax Svcs 32-370-250=000-000 15000 10-140-250-000-000 150.00 0015893-IN 4th Qtr 2009 Sales Tax Svcs 32-370-250-000-000 150.00 10-140-250-000-000 150.00 Total : 600.00 64545 11/24/2009 003216 HOUSTON & HARRIS PCS, INC. 09-15635 HYDROWASHING 21-573-602-000-000 409.44 Total : 4,699.44 64546 11/24/2009 010032 INLAND BUSINESS FORMS 21544 GT Bicycle Registration Cards ____ 107180-210-000-000__ _ 10700 Total : 107.00 64547 11/24/2009 003850 JANI-KING OF CA., INC LAX11090038 CHILD CARE CLEANING SERVICES 10-440-244-000-000 975 00' Page 10 1 � ' J vchlist Voucher-List Page: 11 11/24/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64547 11/24/2009 003850 JANI-KING OF CA., INC (Continued) - Total : 975.00 64548 11/24/2009 010290 KAISER PERMANENTE 00-0005559630 HEALTH INS-L. GARCIA 10-110-142-000-000 36449 10-110-120-000-000 240.51 Total : 605.00 64549 11/24/2009 010773 KELLAR SWEEPING INC. 4954 STREET'SWEEPING SERVICES 16-900-254-000-000 4,200 00 Total : 4,200.00 64550 11/24/2009 004320 LAWNMOWER CENTER 3765 MOWER/BLOWER REPAIRS 10-450-246-000-000 19.72 7461 MOWER/BLOWER REPAIRS 10-450-246-000-000 113.57 Total : 133.29 64551 11/24/2009 010812 LOWE'S COMMERCIAL SERVICES 09769 MAINT SUPPLIES 10-450-245-000-000 28.82 14044 MAINT SUPPLIES 10-180-245-000-000 3781 Total : 66.63 64552 11/24/2009 005555 LUNSFORD, PATRICIA 11042009 Seminar Mileaqe Reimbursement 10-140-271-000-000 56.79 Total : 56.79 64553 11/24/2009 010984 MERRILL, LYNN 11162009 SOLID WASTE/RECYCLING CONSULTING 10-180-255-000-000 67400 11162009-A Solid Waste/Recyclinq Svcs 10-180-255-000-000 720.00 Total : 1,394.00 64554 11/24/2009 010446 MILLER, JIM NOVEMBER November Council Stipend 32-200-120-000-000 150.00 10-110-120-000-000 25000 NOVEMBER AU November Auto Allowance 10-110-273-000-000 20000 Page 11 vchlist Voucher List Page: 12 11124/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64554 11/24/2009 010446 MILLER, JIM (Continued) Total : 600.00 64555 11/24/2009 004788 MUNIMETRIX INC. 1001006, 2010 City Clerk Software Support 10-125-240-000-000 499.00, Total : 499.00 64556 11/24/2009 011089 MURPHY, MICHAEL J. 11062009 SR CTR KITCHEN CONST DRAWINGS/SPECS 32-600-311-000-000 3,000.00 Total : 3,000.00 64557 11/24/2009 005400 OFFICE DEPOT 494117321001 Misc Office Supplies-City Council ° 10-110-210-000-000 7 94 Total : 7.94 64558 11/24/2009 011095 PARKES, PATRICIA. 2330225 Street Cut Deposit Refund - - - 23-302-25-00 - 1,500 00 Total : 1,500.00 64559 11/24/2009 005586 PETTY CASH 11162009 Child Care Petty Cash Replenishment 10-440-220-000-000 23.55 10-440-221-000-000 6443 10-440-223-000-000 62 53 10-440-228-000-000 14063 Total : 291.14 64560 11/24/2009 010171 REPUBLIC ELECTRIC 1009112 SIGNAL MAINT/REPAIRS 16-510-255-000-000 451.68 Total : 451.68 64561 11/24/2009 006310 ROADRUNNER SELF STORAGE INC 10459 STORAGE SERVICES 10-140-241-000-000 11900 Total : 119.00 64562 11/24/2009 006331 RONNOW, LARRY 7 Contract Acctq Svcs 11/3-1 1/1 2109 - — -10-140=1-1-1-000=000 --- --3,332.00--- Total : 3,332.00 64563 11/24/2009 006335 ROQUET PAVING INC 0803-09 Ret MT VERNON BIKE-LANE PICO-RAVEN Page: 12 r' l vchlist Voucher List Page: 13 11/24/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64563 11/24/2009 006335 ROQUET PAVING INC (Continued) 44-200-623-000-000 9,84286 Total : 9,842.86 64564 11/24/2009 010139 ROSENKILD, ROCHELLE COUNTRY FAIF Art Show/Country Fair supply reimb 10-804-220-000-000 111 74 Total : 111.74 64565 11/24/2009 006341 ROSENOW SPEVACEK GROUP INC OCTOBER 200� TAX INCREMENT, PASS THROUGH, STATEMENT 34-400-251-000-000 2,24000 OCTOBER 200E CONSULTING SERVICES 32-370-250-000-000 27750 Total : 2,517.50 64566 11/24/2009 006531 S B COUNTY SHERIFF 9472 1st Qtr 2010 10-410-250-000-000 12,124 94 10-410-256-000-000 4,951 51 Total : 17,076.45 64567 11/24/2009 006435 SAN BERNARDINO, CITY OF 4404 ANIMAL SHELTER SERVICES 10-190-256-000-000 1,150.00 Total : 1,150.00 64568 11/24/2009 004480 SCOTT LOGAN HEATING &AIR A2721 Community Ctr Heater Maint/Repair 10-440-221-000-000 8500 Total : 85.00 64569 11/24/2009 010664 SHELL FLEET MANAGEMENT 8000209687911 Maintenance Vehicle Fuel Charqes 10-180-272-000-000 395.44 Total : 395.44 64570 11/24/2009 006720 SO CA.EDISON COMPANY 2011959749 OC October Street Liqht Charqes 16-510-238-000-000 6,30373 26-600-238-000-000 49 80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 Total : '6,453.13 Page 13 vchlist I Voucher List Page: 14 11124/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64571 11/24/2009 006730 SO CA.GAS COMPANY 11042009 October Utility/CNG Fuel Charqes 66 45 10-190-238-000-000 10-440-238-000-000 3564 10-180-272-000-000 780 10-440-272-000-000 260 34-800-272-000-000 2.60 Total : 115.09 64572 11/24/2009 010974 STANCKIEWITZ, WALT NOVEMBER November Council Stipend 15000 32-200-120-000-000 10-110-120-000-000 25000 NOVEMBER AU November Auto Allowance 10-110-273-000-000 20000 Total : 600.00 64573 11/24/2009 006778 STAPLES 8013777236 Misc Office Supplies-EOC/CERT 10-808-210-000-000 12611 8013831275 Misc Office Supplies 10-140-210-000-000 119.35 10-190-212-000-000 17395 Total : 419.41 64574 11/24/2009 006778 STAPLES 73624 OFFICE SUPPLIES 10-180-210-000-000 16.34 Total : 16.34 64575 11/24/2009 006898 SYSCO FOOD SERVICES OF L.A. 911040822 FOOD & SUPPLIES 10-440-220-000-000 641.60 911100989 FOOD & SUPPLIES 10-440-220-000-000 539.04 Total : 1,180.64 -_- -64575___11/24/2009 010934 THE SATELLITE WORKS INC 3008190033 MONTHLY PHONE SERVICE ------------------------ ---------1-0=808=235=000=000- --- --------------------------------- -- ---46-- ---- - Total : 46.66 64577 11/24/2009 007034 TRANSPORTATION ENGINEERING 980 Sept Traffic Enqineerinq Consult Svcs Page. 14 vchlist Voucher List Page: 15 11/24/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64577 11/24/2009 007034 TRANSPORTATION ENGINEERING (Continued) 10-175-255-000-000. 3,17060 44-200-623-000-000 907.80 10-175-250-000-000 39000 46-200-275-000-000 65000 Total : 5,118.40 64578 11/24/2009 007220 UNDERGROUND SERVICE ALERT 1020090278 October Diq Alert Tickets 16-900-220-000-000 3000 Total : 30.00 64579 11/24/2009 011083 URS CORPORATION 4091116 Env Site Assmnt-0275-242-10 32-600-302-000-000 924.26 Total : 924.26 64580 11/24/2009 007880 WEST GROUP 819490161 CA CODE UPDATES 10-125-250-000-000 432.29 Total : 432.29 64581 11/24/2009 007854 WESTERN EXTERMINATORS CO 457310 PEST CONTROL 10-180-245-000-000 86.50 10-440-245-000-000 144.00 10-805-245-000-000 3300 34-400-246-000-000 3850 Total : 302.00 64582 11/24/2009 007920 WILLDAN 062-10403 PLAN CHECK SERVICES 10-172-250-000-000 2,36000 062-10404 PLAN CHECK SERVICES 10-175-255-000-000 21000 062-10405 PLAN CHECK SERVICES 10-175-255-000-000 6,390.00 062-10406 PLAN CHECK SERVICES 10-175-255-000-000 3,78000 Total : 12,740.00 64583 11/24/2009 007984 YOSEMITE WATERS 20934158 October Water Service Page. 15 vchlist Voucher List Page. 16 11/24/2009 7:50:03AM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64583 11/24/2009 007984 YOSEMITE WATERS (Continued) 10-190-238-000-000 242.45 10-440-238-000-000 144.21 10-805-238-000-000 1547 34-400-238-000-000 1148 Total : 413.61 64584 11/24/2009 010697 ZIONS BANK DEC 2009 December HVAC Lease Payment 10-180-257-000-000 14,409 50 Total : 14,409.60 99 Vouchers for bank code: bofa Bank total : 376,114.71 99 Vouchers in this report Total vouchers : 376,114.71 Page. 16 I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary appropriate for the operation of City and Agency. Bernie Simon, Finance Director - City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 Street Fund 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN 12 Storm Drain Fund 125 CITY CLERK 140 RETIREMENT 13 Park Fund 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS' COMPENSATION 15 Air Quality Improvement Fund 172 BUILDING&SAFETY - 138/141 MEDICARE/SUI 16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 Traffic Safety Fund/TDA Fund 180 COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 Waste Water Disposal Fund 370 COMMUNITY&ECONOMIC DEV 235 COMMUNICATIONS 26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES 44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS&LEASES 46 Street Improvement Projects 430 RECREATION SERVICES 245-246 MAINT BLDG GRNDS EQUIPMNT 47 Barton Rd. Bridge Project 440 CHILD CARE 250-251 PROFESSIONAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE&SURETY BONDS 34 CRA-LOW& MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS&DUES 802 CRIME PREVENTION UNIT 268 TRAINING 804 HISTORICAL&CULTURAL COMM. 270 TRAVEUCONFERENCES/MTGS 805 SENIOR CITIZENS PROGRAM 272 FUEL&VEHICLE MAINTENANCE 807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT 808 EMERGENCY OPERATIONS PROG. 33-300 DEBT SERVICE 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES& EQUIPMENT vchlist Voucher List Page: 1 12/02/2009 11:05:OOAM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64585 11/30/2009 011071 STANCKIEWITZ, W DEC HEALTH HEALTH INS REINBURSEMENT-W STANCKIEWII 10-110-142-000-000 326.00 Total : 326.00 64586 11/30/2009 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 11-27-20 Contributions for PRend 11-27-09 10-022-62-00 17,374.18 Total : 17,374.18 64587 12/1/2009 006285 RIVERSIDE HIGHLAND WATER CO 05241-01 22627 Barton Rd H2O 08/04-10/01/09 10-805-238-000-000 1,034.65 Total : 1,034.65 64588 12/1/2009 011081 DBA LR JOHNSON CONSTRUCTION 10739-RET Final Retention Payment 46-200-275-000-000 2.34860 Total : 2,348.60 64589 12/8/2009 001024 ACCENT PRINT& DESIGN 254215 Misc City Stationery/Supplies 10-180-210-000-000 120.72 10-185-210-000-000 120.71 254217 Misc Stationery/Supplies 10-110-210-000-000 7721 10-805-210-000-000 38.61 10-370-210-000-000 38.61 Total : 395.86 64590 12/8/2009 010998 AETNA AARP PLANS 4710330912 HEALTH INS.-B CORTES 10-110-142-000-000 36449 10-110-120-000-000 83.51 Total : 448.00 64591 12/8/2009 001713 CA. DEPT. OF TRANSPORTATION 186536 Oct 1-215 Fwy Signal Maintenance 16-510-238-000-000 118.75 Total : 118.75 64592 12/8/2009 001840 CITY OF COLTON 000958 ANIMAL CONTROL SERVICES 10-190-256-000-000 3,62900 Page. 1 vchlist Voucher List Page: 2 12/02/2009 11:05:OOAM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64592 12/8/2009 001840 CITY OF COLTON (Continued) Total : 3,629.00 64593 12/8/2009 010866 CIVIC PLUS 74597 WEBSITE MAINT FEE 10-125-250-000-000 61500 Total : 615.00 64594 12/8/2009 001867 COMMERCIAL LANDSCAPE SUPPLY 164727 LANDSCAPE SUPPLIES 10-450-245-000-000 450.21 Total : 450.21 64595 12/8/2009 011086 CORE NETWORK 5 Phone Line maint/repair Senior ctr 10-805-235-000-000 14250 Total : 142.50 64596 12/8/2009 001907 COSTCO#478 2375 C. CARE SUPPLIES 10-440-228-000-000 88.54 10-440-220-000-000 2951 Total : 118.05 64597 12/8/2009 001930 DAILY JOURNAL CORPORATION B1728212 LEGAL ADVERTISING 10-125-230-000-000 61380 Total : 613.80 64598 12/8/2009 010711 DANKA FINANCIAL SERVICES 70794554 TOSHIBA COPIER LEASE E-STUDIO 310 10-172-246-000-000 63.83 10-175-246-000-000 31.91 34-400-246-000-000 63.83 Total : 159.57 64599 12/8/2009 001942 DATA TICKET INC. 29460 PARKING CITE PROCESSING SERVICES 10-140-255-000-000 10000 Total : 100.00 64600 12/8/2009 003210 DEPT 32-2500233683 123516/806528( MAINTENANCE SUPPLIES --------- -- - 10-440=245=000=000 -- 8 33— 10-180-245-000-000 257.31 124850/7035741 MAINTENANCE SUPPLIES 10-180-245-000-000 17926 Page. 2 vchlist Voucher List Page: 3 12/02/2009 11:05:OOAM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64600 12/8/2009 003210 DEPT 32-2500233683 (Continued) 124855/7564951 MAINTENANCE SUPPLIES 10-180-245-000-000 4241 Total : 487.31 64601 12/8/2009 002275 ESRI 92092097 2010 GIS SOFTWARE MAINT FEE 10-380-250-000-000 6,26250 Total : 6,262.50 64602 12/8/2009 002740 FRUIT GROWERS SUPPLY 90419277 Safety Sign for Maint. Vehicle 10-180-272-000-000 1258 90419669 MAINTENANCE AND SUPPLIES 10-450-246-000-000 31.00 90419970 MAINTENANCE AND SUPPLIES 10-450-246-000-000 600 90420778 MAINTENANCE AND SUPPLIES 10-450-245-000-000 10.68 Total : 60.26 64603 12/8/2009 002901 G.T. AREA CHAMBER OF COMMERCE 5821 Nov Lunch-City Council/City Staff 10-120-270-000-000 24.00 10-4.40-270-000-000 8.00 10-110-270-000-000 8.00 Total : 40.00 64604 12/8/2009 010258 GMAC PAYMENT PROCESSING CENTER024910315936 LEASE GMAC TAHOE VIN #lGNFC130X7R24890z 10-120-273-000-000 559.21 Total : 559.21 64605 12/8/2009 002875 GOVT. FINANCE OFFICERS ASSOC 0133001 FY 09-10 Membership Renewal 10-140-265-000-000 190.00 Total : 190.00 64606 12/8/2009 010164 GREAT-WEST 11232009 Def Comp PPE 11/13/2009 10-022-63-00 4,855.90 Total : 4,855.90 Page 3 vchlist Voucher List Page: 4 12/02/2009 11:05:OOAM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64607 12/8/2009 003490 INMARK/VICTOR 112280 Engraved Plate/Taq-B Adams 10-110-210-000-000 3710 112362 City Staff/Commission Nameplates 10-370-210-000-000 56.18 Total : 93.28 64608 12/8/2009 010339 INT'L COUNCIL/SHOPPING CENTERS 1423456 2010 Member Renewal-J Powers 10-370-265-000-000 50.00 Total : 50.00 64609 12/8/2009 003850 JANI-KING OF CA., INC. LAX11091446 CHILD CARE CLEANING SERVICES 10-440-244-000-000 300.00 LAX12090037 CHILD CARE CLEANING SERVICES 10-440-244-000-000 97500 Total : 1,275.00 64610 12/8/2009 004350 LEAGUE OF CALIFORNIA CITIES, INLANC 11052009 IE Division Dinner-W Stanckiewitz 10-110-270-000-000 50.00 Total : 50.00 64611 12/8/2009 010097 NEXTEL COMMUNICATIONS 410575025-086 Sept-Oct Nextel Phone Charges 10-180-240-000-000 383.99 10-440-235-000-000 51.42 Total : 435.41 64612 12/8/2009 010851 PARADIGM PRESSURE WASHING 10312009 GRAFFITI CLEAN UP 10-180-255-000-000 50000 Total : 500.00 64613 12/8/2009 006331 RONNOW, LARRY 8 Contract Acctq Svcs. 11/17-11/25/09 10-140-111-000-000 3,40000 Total : 3,400.00 64614 12/8/2009 006335 ROQUET PAVING INC 1107-09 _ Misc Asphalt Repair-218.11 Vivenda ---- 16-900-260-000-000 2,35000 Total : 2,350.00 64615 12/8/2009 006531 S.B COUNTY SHERIFF 9547 LAW ENFORCEMENT SERVICES Page: 4 r' vchlist Voucher List ` Page: 5 12/02/2009 11:05:OOAM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64615 12/8/2009 006531 S B COUNTY SHERIFF (Continued) 10-410-255-000-000 4,22828 10-410-256-000-000 128,571 06 14-411-256-000-000 23,803.66 Total : 156,603.00 64616 12/8/2009 006435 SAN BERNARDINO, CITY OF 4414 ANIMAL SHELTER SERVICES 10-190-256-000-000 1,15000 Total : 1,150.00 64617 12/8/2009 006720 SO.CA.EDISON COMPANY 11282009 Oct Utility Charqes 10-450-238-000-000 42650 16-510-238-000-000 97.70 Total : 524.20 64618 12/8/2009 006778 STAPLES 3128101884 OFFICE SUPPLIES 10-180-210-000-000 67.85 3128101884-A Misc Office Supplies _ 10-801-220-000-000 29.53 3128101885 OFFICE SUPPLIES 10-180-210-000-000 42.38 3128101885-A Misc Office/Breakroom Supplies 10-801-220-000-000 489 10-190-210-000-000 64.31 3128101886 Copy Paper/Supplies 10-190-212-000-000 17395 3128101887 Misc Office Supplies 10-185-210-000-000 234.88 3128101888 OFFICE SUPPLIES 10-180-210-000-000 24.31 10-370-210-000-000 51.30 Total : 693.40 64619 12/8/2009 006898 SYSCO FOOD SERVICES OF L.A. 911180857 FOOD & SUPPLIES 10-440-220-000-000 460.94 Total : 460.94 Page. 5 vchlist Voucher List Page: 6 12102/2009 11:05:OOAM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 64620 12/8/2009 011066 THOMPSON BUILDING MATERIALS HAGHANI Neiqhborhood Imp. Grant-Haqhani 32-600-305-000-000 1,00000 Total : 1,000.00 36 Vouchers for bank code: bofa Bank total : 208,914.58 36 Vouchers in this report Total vouchers : 208,914.58 Page. 6 I certify that to the best of my knowledge, the afore-listed checks for payment of City and Community Redevelopment Agency liabilities have been audited by me and are necessary appropriate for the operation of City and Agency. Bernie Simon, Finance Director City of Grand Terrace Warrant Register Index FD No. Fund Name Dept No. Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 Street Fund 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN 12 Storm Drain Fund 125 CITY CLERK 140 RETIREMENT 13 Park Fund 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS Fund 160 CITY ATTORNEY 143 WORKERS' COMPENSATION 15 Air Quality Improvement Fund 172 BUILDING&SAFETY 138/141 MEDICARE/SUI 16 Gas Tax Fund 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 Traffic Safety Fund/TDA Fund 180 COMMUNITY SERVICES 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 Facilities Development Fund 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 Measure I Fund 190 GENERAL GOVERNMENT(NON-DEPT) 230 ADVERTISING 21 Waste Water Disposal Fund 370 COMMUNITY&ECONOMIC DEV 235 COMMUNICATIONS 26 LSCPG/LGHTG Assessment Dist 380 MGT INFORMATION SYSTEMS 238-239 UTILITIES 44 Bike Lane Capital Fund 410 LAW ENFORCEMENT 240-242 RENTS&LEASES 46 Street Improvement Projects 430 RECREATION SERVICES 245-246 MAINT BLDG GRNDS EQUIPMNT 47 Barton Rd. Bridge Project 440 CHILD CARE 250-251 PROFESSIONAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 255-256 CONTRACTUAL SERVICES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 260 INSURANCE&SURETY BONDS 34 CRA-LOW& MOD HOUSING 801 PLANNING COMMISSION 265 MEMBERSHIPS& DUES 802 CRIME PREVENTION UNIT 268 TRAINING 804 HISTORICAL&CULTURAL COMM. 270 TRAVEL/CONFERENCES/MTGS 805 SENIOR CITIZENS PROGRAM 272 FUEL&VEHICLE MAINTENANCE 807 PARKS&REC COMMITTEE 570 WASTEWATER TREATMENT 808 EMERGENCY OPERATIONS FROG. 33-300 DEBT SERVICE 7XX FACILITIES IMPRV(NO CIP) 700 COMPUTER-RELATED 701 VEHICLES& EQUIPMENT CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING -NOVEMBER 10,2009 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 ,Barton Road, Grand Terrace, California, on November 16, 2009 at 4:00 p.m. PRESENT: Maryetta Ferre, Mayor Bea Cortes, Councilmember Jim Miller, Councilmember Walt Stanckiewitz, Councilmember Brenda Mesa, City Clerk Bernard Simon, Finance Director/Acting City Manager Joyce Powers, Community& Economic Development Director Richard Shields, Building & Safety Director John Harper, City Attorney Sgt. Hector Gomez, San Bernardino County Sheriffs Department John Salvate, San Bernardino County Fire Department ABSENT: Lee Ann Garcia, Mayor Pro Tern CONVENE CITY COUNCIL MEETING 4:00 P.M. Workshop - Solid Waste Franchise Agreement A workshop was held to provide Council with the current status of the waste collection and recycling program and to present details of the proposed amendments and rate restructuring of the Agreement for discussion. It was the consensus of the Council to direct by staff to move forward with the amendments to the Franchise Agreement with Burrtec and the rate resolution. Mayor Ferre adjourned the Workshop at 5:00 p.m. 6:00 P.M. CONVENE CITY COUNCIL MEETING The City Council meeting was opened with Invocation by Pastor Pat Bower, Calvary, The Brook Church, followed by the Pledge of Allegiance and Flag Ceremony led by Cub Scouts Pack 242. ITEMS TO ADD/DELETE SPECIAL PRESENTATIONS COUNCIL AGENDA ITEM NO.3� i i .LAVA:iTAA J dWU&1iiiWS@1A*1A3q 11/10/2009 Page 2 2A. Introduction of New City Manager, Betsy Adams Mayor Ferr6 formally introduced Betsy Adams who is the New City Manger for the City of Grand Terrace. 2B. Introduction of Lt. Jamsen - Captain Valerie Tangugy, San Bernardino County Sheriffs Department, introduced Lt. Jamsen. She is replacing Lt. Allen who is retiring. I i CONSENT CALENDAR CC-2009-146 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER STANCKIEWITZ, CARRIED 4-0-1-0 (MAYOR PRO TEM GARCIA WAS ABSENT), to approve the following Consent Calendar Items with the removal of Item 3E.: I 3A. Approve Check Register Dated 11-10-2009 3B. Waive Full Reading of Ordinances on Agenda 3C. Approval of 10-27-2009 and 11-03-2009 Minutes 3D. State COPS SLESF Grant- FY 2009-10 Expenditure Plan , ITEMS REMOVED FROM CONSENT CALENDAR 3E. Treasurer's Report for Quarter Ending September 30, 2009 CC-2009-147 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER STANCKIEWITZ, CARRIED 4-0-1-0 (MAYOR PRO TEM GARCIA WAS ABSENT), to approve the Treasurer's Report for Quarter Ending September 30, 2009. PUBLIC COMMENT Debra Hurst, 22950 Orangewood Court,indicated that she is before the Council to ask that the issue of having a full time paramedic be assigned to fire station in Grand Terrace. She stated that over 80%of the calls in Grand Terrace are medical related. She fully understands the financial situation that Grand Terrace is experiencing,however,she questioned how the Council would feel if it was them or a family member that needed medical attention that could not be provided because there is not a paramedic staffed at the station. She encouraged the Council to look into the cost of funding Grand Terrace with a full time paramedic and make the only decision that would benefit all of the residents. I �y i it Council Minutes 11/10/2009 Page 3 Jim Cota, 12807 Reed Avenue, expressed his concern with the way that the City Manager was chosen. He stated that he knows that the new City Manager is well qualified and has a lot of experience, and the reasoning was to bring the City the best possible and he feels that is what they did. He is happy about the elimination of the Assistant City Manager Position. In this economy and this time,the City is struggling financially just like businesses,the State, Federal and the private sector and he can not understand why the Council would elevate the City Manager's pay more than 35% in a City that is only 3.5 square miles with 12 to 13 thousand"people. He feels that the salary is over inflated for a City this size. He would like to speak to a Council Member to discuss his concerns. REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of October 6, 2009 CC-2009-148 MOTION BY COUNCILMEMBER CORTES,SECOND BY COUNCILMEMBER MILLER, CARRIED 4-0-1-0 (MAYOR PRO TEM GARCIA WAS ABSENT), to accept the October 6, 2009 Minutes of the Historical and Cultural Activities Committee. 2. Emergency Operations Committee a. Minutes of October 6, 2009 CC-2009-149 MOTION BY COUNCILMEMBER MILLER,SECOND BY COUNCILMEMBER STANCKIEWITZ, CARRIED 4-0-1-0 (MAYOR PRO TEM GARCIA WAS ABSENT), to accept the October 6, 2009 Minutes of the Emergency Operations Committee. 5B. Council Reports Mayor Ferre, announced that she received a memo from Rich Shields, Building & Safety/Public Works Director,regarding Angel Agudo,Maintenance Worker. She read the memo which stated that Employee Agudo fixed the City's John Deere tractor within a week in the amount of$573.00 which saved the City over$3,000. It was indicated that this service went above and beyond what is expected of him and that it should be noted. She thanked Angel for his effort and loyalty. Councilmember Cortes, acknowledged and thanked all of the Veterans on the Council, the Chamber and throughout the Community. i I I Council Minutes 11/10/2009 Page 4 I Councilmember Miller, reported that the Annual Country Fair was held on Saturday, November 7, 2009 and as always the Historical and Cultural Activities Committee did an outstanding j ob. He thanked all those that made the event happen. He also attended a Breast Cancer Awareness Event that was put on by Bowen-Hayes School of the Arts,a dance group from Grand Terrace. He congratulated Jamie Azpeitia-Sachs,the owner of Bowen-Hayes, on her new baby girl. He stated that he would like staff to look into the paramedic issue and bring a cost analysis to the Council. i Councilmember Stanckiewitz,reported that on Monday,November 16'is the next!Chamber of Commerce Market Night from 5 - 8 p.m. He encouraged everyone to come out and support the local businesses. He reported that Denis Kidd spoke to him and reported that the Friends of Blue Mountain are now an official 501 C3 organization. They are trying to raise $64,500.00 to purchase 10.5 acres of land on Blue Mountain that the owner is williling to sell. He reported that he went to the open house that was held at Wilden Pump. He had an opportunity to see their facility and what they do. PUBLIC HEARINGS -None UNFINISHED BUSINESS -None NEW BUSINESS -None CLOSED SESSION -None Mayor Ferr6 adjourned the meeting at 6:50 p.m., until the next City Council Meeting which is scheduled to be held on Tuesday, December 8, 2009 at 7:30 p.m. I CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace I i RESOLUTION NO. 2009- r A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, IN SUPPORT OF THE ESTABLISHMENT OF A PUBLIC PARK ON THE SITE OF BLUE MOUNTAIN WHEREAS, the City of Grand Terrace is situated at the base of Blue Mountain, a prominent, aesthetic geographic marker of the city; and = WHEREAS, the City of Grand Terrace has adopted as its symbol a graphic representation of Blue Mountain and calls itself"The Blue Mountain City"; and WHEREAS, Blue Mountain provides a unique venue for quiet and escape from the nearby urban and suburban population density of the Inland Empire; and WHEREAS, Blue Mountain provides a notable source of recreation potential in the form of hiking and horse trails; and WHEREAS, the site of Blue Mountain is a valuable natural resource providing habitat for local animal wildlife, including deer, coyotes, hawks and rabbits, and varieties of reptiles; and WHEREAS, the site of Blue Mountain is the site of unique flora habitat including varied and extraordinary springtime wildflower displays; and WHEREAS, Blue Mountain has the potential of being'a critical link in a ,trails and animal habitat network that would include Box Springs Park in Riverside County,the Loma Linda Hills, the Santa Ana River Trail and the Badlands in Riverside County; and WHEREAS, there is a great public interest in the recreational potential of Blue Mountain as evidenced by the participation of the public in the Grand Terrace sponsored Blue Mountain Open House events in 2008 which drew from 300 to 400 persons and in 2009 which drew over 500; and WHEREAS,The Friends of Blue Mountain, a local non-profit corporation, has been established to assist in the acquisition of private lands for conversion to a public park; and WHEREAS, the City Council of Grand Terrace recognizes the enhanced value to the city of the existence of a Public Park on Blue Mountain; NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of Grand Terrace supports the establishment of a Public Park on the site of Blue Mountain and strongly supports the efforts of the Friends of Blue Mountain to assist in achieving this goal. 1 COUNCIL AGENDA ITEM NO.3D - i PASSED, APPROVED AND ADOPTED this 81h day of December, 2009. Mayor of the City of Grand Terrace i ATTEST: i City Clerk of the City of Grand Terrace .I I, BRENDA MESA, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No. 2009- was introduced and adopted at a regular meeting ofj the City Council of the City of Grand Terrace held on the 81h day of December, 2009, by the following vote: AYES: I NOES: ABSENT: ABSTAIN: j Brenda Mesa, City Clerk Approved as to form: City Attorney i i r e• 7ml <,-„ 1 AGENDA REPORT CALIFORNIA - MEETING'DATE: December 8, 2009 Council Item(X) CRA Item ( ) TITLE: Resolution to Change Authorized Signatures Bank of America PRESENTED BY: Bernie Simon RECONIN ENDATION: Approve BACKGROUND: The city currently has the following bank accounts with Bank of America: 1) General Operating Account 2) Payroll Account 3) Savings Maximizer Account(for temporary holding) Currently,two signatures are required for the Bank of America general and payroll accounts require two authorized signatures unless the signature stamp of the City Manager is used. DISCUSSION: Periodically,staff needs to update the authorized signers on bank accounts in which City and CRA conduct financial business. The signature card and authorizing resolution needs to be amended to add City Manager Betsy Adams. FISCAL 11WACT: None by this action. Respectfully submitted, COUNCIL AGENDA ITEM NO. 3- 1 I Bernie Simon Finance Director Manager Approval: Betsy A Adams City Manager r ` ATTACHMENTS: Resolution to Change Bank of America Authorized Signatures i i i RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA,AUTHORIZING SIGNERS FOR BANK OF AMERICA BANK ACCOUNTS 1, .4 WHEREAS,the City of Grand Terrace is a municipal corporation established under the laws of the State of California; and WHEREAS,Bank-of America is a federally chartered bank under the laws of the United States; and WHEREAS,the City of Grand Terrace needs to update its signature cards)periodically with Bank of America due to changes in city staff or changes in staff duties; and WHEREAS,the City Council designates the City Manager, Acting City Manager, if so designated, City Clerk and Finance Director as authorized signers on the Bank of America bank accounts; and _ WHEREAS,Bank of America requires the City to adopt a corporate resolution and authorization to designate authorized signers on bank accounts; THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY RESOLVES THE FOLLOWING: 1)All previous resolutions of designated authorized signers for the City of Grand Terrace with Bank of America are hereby revoked. 2)Add City Manager as an authorized signer and authorize signers on Bank of America accounts as: Position . Individual Name City Manager Betsy M. Adams Finance Director Bernard Simon Community and Economic Dev Director Joyce Powers City Clerk Brenda Mesa 3)Any One of the individuals named as authorized signers acting on behalf of the City of Grand Terrace is authorized to execute documents on behalf of the City. 4)Any Two of the individuals named as authorized signers acting on behalf of the City of Grand Terrace is authorized to checks on behalf of the City. 5)Authorize the procurement and use of a signature stamp. All checks will require two signatures, except in the case of emergencies, when the signature stamp of the Acting City Manager may be used. APPROVED AND ADOPTED this 8th day of December 2009. r 1 l Ayes: Noes: Abstain: Absent: Mayor ATTEST: City Clerk -•ice,'i;;i4:•4'.�;',,. AGENDA REPORT ILIFORNIA MEETING DATE: December 8, 2009 Council Item(X) CRA Item () TITLE: Resolution to Change Authorized Signatures ' LOCAL AGENCY INVESTMENT FUND PRESENTED BY: Bernie Simon RECOMMENDATION: Approve BACKGROUND: The Local Agency Investment Fund(LAIF)was created under government code 16429 as an alternative investment for California local government and special districts in 1977. LAW is part of the Pooled Money Investment Account(PMIA)directed by the State Treasurer's Department. LAIF money is separate and distinct from all other state funds and is not at risk due l _1 to budgetary problems of the state. DISCUSSION: The City of Grand Terrace invests a majority of surplus cash funds with the State Local Agency Investment Fund(LAIF). Periodically the authorized list of signers needs to be updated due to personnel and/or position title changes. A resolution to change authorized signers is being presented to add City Manager Betsy M. Adams. FISCAL IMPACT: None by this action. Respectfully submitted, .Js � Bernie Simon COUNCIL AGENDA ITEM NOS j 1 Finance Director Manager Approval: ' Betsy NIAdards City Manager ATTACHMENTS: Resolution to Change LAIF Authorized Signatures I i I I RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA,AUTHORIZING SIGNERS FOR LOCAL AGENCY INVESTMENT FUND WHEREAS,the City of Grand Terrace is a municipal corporation established under the } laws of the State of California; and WHEREAS,the Local Agency Investment Fund was established by Chapter 730, Statutes of 1976. This fund enables local government agencies or trustees to remit surplus funds, not needed for immediate expenditures, to the State Treasurer for the purpose of investment on behalf of the agency. The State Treasurer will invest such funds as part of a pooled money investment account in order to derive the maximum rate of return possible; and WHEREAS,the Local Agency Investment Fund is an authorized investment under the investment policy of the city and under government code section 53600; and WHEREAS,the City of Grand Terrace periodically needs to update its authorized signers'with the Local Agency Investment Fund; and WHEREAS, authorized signers will have the authority to deposit and withdraw funds with the Local Agency Investment Fund on behalf of the City; and WHEREAS, deposits may only come from and withdrawals may only be made to designated, authorized City operating and City investment accounts; and WHEREAS,Local Agency Investment Fund requires the City to adopt a resolution to change authorized signers on the account; and THEREFORE, THE CITY COUNCIL OF THE CM OF GRAND TERRACE HEREBY RESOLVES THE FOLLOWING: 1)All previous resolutions of designated authorized signers with the Local Agency Investment Fund are hereby revoked. 2) Authorized signers on the Local Agency Investment Fund account are: Position Individual Name City Manager Betsy M.Adams Finance Director Bernard Simon Sr.Account Technician Patricia Lundsford Account Technician Michelle Boustedt 3) One of the individuals named as authorized signers acting on behalf of the City of Grand Terrace is authorized to execute documents on behalf of the City. 4) One of the individuals named as authorized signers acting on behalf of the City of Grand Terrace is authorized to initiate transactions on behalf of the City. 5) Interest payments, withdrawals and matured investments may only be transferred to an account of the City of Grand Terrace or paid by a written demand payable to the City of Grand Terrace. APPROVED AND ADOPTED this 8th day of December, 2009 Ayes: Noes: Abstain: Absent: Mayor ATTEST: City Clerk I i I C.gLIIF�RYIA AGENDA REPORT MEETING DATE: December 8, 2009 Council Item(X ) CRA Item ( ) TITLE: Planning Commission Procedures Handbook PRESENTED BY: Community and Economic Development Department RECOMMENDATION: Approve and Adopt the revised Planning Commission Procedures Handbook and the Resolution. BACKGROUND: It came to,the attention of staff that the current Planning Commission Procedures Handbook (adopted in 1992) was outdated and did not conform to the Municipal Code. DISCUSSION: Staff revised and updated the Planning Commission Procedures Handbook and the revisions r� . were approved by the Planning Commission on November 1.9, 2009. FISCAL IMPACT: There is no fiscal impact other than staff time. Respectfully submitted, Joyce Powers Community and Economic Development Director Manager Approval: _ Betsy . Adams City Manager ATTACHMENTS: A. Planning Commission Procedures Handbook B. Resolution COUNCIL AGENDA ITEM NO. 3G 1 i Attachment A PLANNING COMMISSION PROCEDURES HANDBOOK I _ 1 TABLE OF CONTENTS INTRODUCTION: The Role of the Planning Commission I. MEETINGS 5 1.1 Regular Meetings 1.2 Adjourned Meetings 1.3 Special Meetings 1.4 Quorum 1.5 Previously Determined Lack of Quorum II ORDER OF BUSINESS 6 2.1 Agenda 2.2 Agenda Deadline 2.3 Call to Order 2.4 Roll Call 2.5 Community and Economic Development Director 2.6 Planning Secretary 2.7 Preparation/Approval of Minutes 2.8 Public Hearing 2.9 Realm of Responsibility 2.10 Resolutions & Ordinances 2.11 Non-Agenda Items 2.12 Adjournment III PRESIDING OFFICER 9 3.1 Presiding Officer 3.2 Participation of Presiding Officer 3.3 Question (Motion) to be Stated 3.4 Signing of Document 3.5 Maintenance of Order 3.6 Duties and Power of the Chairperson and Vice-Chairperson 2 i IV RULES, DECORUM, AND ORDER 11 4.1 Points of Order 4.2 Decorum and Order—Commissioners 4.3 Decorum and Order—Employees 4.4 Decorum and Order—Public 4.5 Personal Interest 4.6 Limitation of Debate 4.7 Dissent and Protest 4.8 Procedures in Absence of Rules V ADDRESSING THE COMMISSION ` 13 i 5.1 Manner of Addressing the Commission 5.2 Time Limitation 5.3 Addressing the Commission After Motion is Made 5.4 Written Communication i VI MOTIONS 1 14 6.1 Processing of Motions 6.2 Division of Motion 6.3 Precedence of Motions 6.4 Particular Motions, Purpose, and Criteria VII VOTING 17 7.1 Voting Procedure 7.2 Voting 7.3 Failure to Vote 7.4 Reconsideration VIII ELECTIONS 19 8.1 Elections i 3 INTRODUCTION THE ROLE OF THE PLANNING COMMISSION A Planning Commission should work as a group, and each of its decisions should be linked to fundamental principles. These principles are set in the City General Plan, Zoning Code and other City policies. The ultimate goal of the Commission is to participate in the planning process, which determines the orderly development of the City. The Commission functions as a deliberative study committee, sending informed advice to the legislative body—the City Council. When all individuals of the Planning Commission become pro-active participants and act objectively and for the broader interest of the community, the Commission reaches the best level of functionality. The Planning Commission's work has evolved from the legal abatement of nuisance uses and the protection of the public from hazards such as fire, falling buildings and diseases to many other fields. Planning is a proactive process that establishes goals and policies for directing and managing future growth and development. Local agencies plan to address fundamental issues such as the location of growth, housing needs, and environmental protection. Additionally,planning prepares for future demand for services, including sewers, roads and,fire protection. To function properly and be as reasonable in these multiple tasks, Planning Commission procedures have been developed and will cover: I. Meetings II. Order of Business III. Presiding Officer IV. Rules, Decorum and Order V. Addressing the Commission VI. Motions VII. Voting Procedure VIII. Elections "I know of no safe depository of the ultimate power of society but the people themselves; and if we think them not enlightened enough to exercise their control with a wholesome discretion, the remedy is not to take it from them but to inform the their discretion by education." (Thomas Jefferson) 4 5 I I I I � MEETINGS ► 1.1 REGULAR MEETINGS—The Regular Planning Commission Meetings are held on the first and third Thursdays of every month beginning at 6:30 p.m. 1.2 ADJOURNED MEETINGS—Any regular or adjourned meetings may be adjourned to a time, place, and date certain, but not beyond the next regular meeting. I 1.3 SPECIAL MEETINGS— A special meeting of the Commission is any meeting that is held on any date other than a regular meeting date and may be called at any time by the Chairperson or three Commissioners by written notice at least 24 hours prior to the special meeting. Only matters contained in the notice may be considered. A Commissioner should file consent (form available in the City Clerk's office)to holding a special meeting during his or her absence from the City. I i 1.4 QUORUM—A majority of the Planning Commission(three members) shall be sufficient to do business. In the absence of the majority of the Commission members from a regular or adjourned meeting, the Community Development Director, authorized representative, or Planning Secretary may declare the meeting adjourned to a stated day and hour I 1.5 PREVIOUSLY DETERMINED LACK OF QUORUM—Each member of the Planning Commission who has knowledge of the fact that he will not be able to attend a scheduled meeting of the Planning Commission shall notify the Community and Economic Development Department at the earliest possible opportunity, and in any event, prior to 5:00 p.m. on the date of the meeting. If a member misses three unexcused, consecutive meetings, the membership shall thereupon become vacant. If three (3) out of the five (5) Commissioners call to justify their absence,the Planning Commission Secretary shall communicate the lack of quorum to the Community and Economic Development Director and subsequently process to cancel the meeting: post notice of cancellation at City Hall and two other selected public places; call other Commissioners and project applicants. The meeting in this case is automatically postponed to the next regularly scheduled meeting. I 5 i II - ORDER OF BUSINESS 2.1 AGENDA—The order of business of Planning Commission meetings will be listed in the Agenda prepared by the Community and Economic Development Department. The Planning Commission will follow the order of business in-the prepared Agenda; unless the Commission votes to modify the order of business in the prepared agenda. The Agenda will be posted in three public places designated by the Commission for such purpose, and will be available for public review at the Community and Economic Development Department prior to regular meetings. All Agenda packet material will be available for review at the Community and Economic Development Department. The designated public places for posting the agenda are the Civic Center Foyer, Library and the Senior Center. 2.2 AGENDA DEADLINE—Any citizen may request to have an item placed on the Agenda by advising in writing the Community and Economic Development Director's Office no later than 14 calendar days preceding the matter. The Community Development Director will provide copies of the request to Commissioners prior to the next meeting; however, it is the Community Development Director's or majority of the Commission's discretion whether to place the item on the next regular Agenda. 2.3 CALL TO ORDER—The meeting of the Planning Commission shall be called to order by,the Chairperson or, in his/her absence,the Vice-Chairperson. The meeting will be opened with the Pledge of Allegiance. 2.4 ROLL CALL—A roll call of Commissioners will be held by the Planning Commission Secretary and the names of those present and those absent will be recorded in the Minutes. 2.5 COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR a. In case the Director is absent, a representative will be acting as Director. Otherwise, the meeting will be cancelled. b. The Director shall be assigned as Parliamentarian. 2.6 PLANNING COMMISSION SECRETARY -A Planning Commission Secretary should be present at all meetings. In case the Planning Commission Secretary is absent Planning staff can take over his/her duties. 6 i I I I The Planning Commission Secretary's duties include: - Takes and drafts minutes of the meeting. - Gives or serves all public hearings and environmental and other notices required by law or by these by-laws. - Acts as custodian of Commission records. - Distributes Commission correspondence. - Prepares Council Chambers for the meetings. - Prepares approval letters to the applicants after Commission action. - Is responsible for procedural cancellation and/or preparation of special meetings when needed. I 2.7 PREPARATION/APPROVAL OF MINUTES—It is the Community and Economic Development Director's responsibility to maintain a record (Minutes) of Planning Commission meetings. The Community and Economic Development Director shall have exclusive responsibility for preparation of the Minutes,.and any directions for changes in the Minutes may be made only by Commission action. In order to maintain a full and true Minute record,the Minutes shall consist of alclear and concise statement of every Commission action, including motions made and thelvote thereon. Items may be included if considered to be particularly relevant or otherwise necessary by the Community Development Director. Action Minutes versus the extent of discussion for inclusion in the Minutes will be upon request of the City Council,!City Manager, Planning Commission and/or discretion of the Community and Economic Development Director. Any Commissioner may specify reflection of statements in the Minutes by indicating"for the record". 2.8 PUBLIC BEARINGS—The following procedure is suggested for conducting public hearings: i a. Precede the hearing by a statement from the Chairperson setting forth the nature and subject of the public hearing and the rules; I - b. Staff presentation and recommendation; I C. The public hearing is declared open by the Chairperson and the speakers are invited to address the Commission, stating name and address, in the following order: (1) Applicant, if any; (2) Speakers in support of item; (3) Speakers in opposition of item; (4) Rebuttal, if necessary; d. All Commissioners should refrain from asking questions or in any way interfering with the "audience participation" portion of the public hearing at this time; I 7 i i i I f e. After the Chairperson has declared that the public hearing has concluded, the Planning Commission members may ask questions, and the audience will be precluded from participation other than to answer questions or to rebut new evidence introduced; f. Following discussion, the Chairperson will ask for a motion and a second regarding the subject at hand and will open for discussion among the Commissioners. If there is no discussion, or when the discussion is complete, the Chairperson will call for the vote. 2.9 REALM OF RESPONSIBILITY—The Planning Commission also serves as the City's Site and Architectural Review Board and as the Code Enforcement and Appeals Board. Procedurally,when a case involves items to be reviewed by two or more of the three bodies, staff can prepare only one report and one presentation including all items, and the Commission can proceed with only one public hearing encompassing all issues. 2.10 RESOLUTIONS AND ORDINANCES— a. Approval of Resolutions when the Planning Commission has approval authority— Approval of Resolutions requires a majority vote and becomes effective upon adoption. It is not necessary to read resolutions in their entirety_when making a motion, unless specifically requested. b. Approval of Resolutions and Ordinances,when the Planning Commission has recommendation/advisory authority. Approval of Resolutions and Ordinances requires majority affirmative vote and only becomes effective upon City Council adoption. The Planning Commission role is one of recommendation/advisory. It is not'necessary to read resolutions and ordinances in their entirety when making a motion unless specifically requested. Resolution Not Prepared in Advance: Where a resolution has not been prepared in advance,the procedure shall be to instruct the Community and Economic Development Director to prepare a resolution for presentation at the next meeting. 2.11 NON-AGENDA ITEMS—No matters other than those appearing on the Agenda will be acted upon by the Commission except matters deemed to be of urgent nature requiring action prior to the next regular meeting upon Commission action with 4/5 vote and posting 72 hours prior was not possible. 2.12 ADJOURNMENT—Adjournment of the meeting to the next regular meeting does not require a motion. A motion is required to adjourn a meeting to an adjourned meeting, specifying the date, time, and place of said adjourned meeting. 8 9 - III PRESIDING OFFICER 3.1 PRESIDING OFFICER—The Chairperson shall be the Presiding Officer at all meetings of the Commission. In the absence of the Chairperson,the Vice-Chairperson shall preside. In the absence of both the Chairperson and the Vice-Chairperson,J the Presiding Officer shall be the senior Commissioner present who shall serve until the arrival of the Chairperson and/or Vice-Chairperson or until adjournment. The terms "Presiding Officer" and Chairperson shall be used interchangeably within this manual. 3.2 PARTICIPATION OF PRESIDING OFFICER—The Presiding Officer is primarily responsible for the conduct of the meeting; may move, second, and debate from)the Chair, subject only to such limitations of debate as are imposed on all Commission members; and shall not be deprived of any such rights and privileges. 3.3 QUESTION (MOTION) TO BE STATED—The Presiding Officer shall verbally restate each motion immediately prior to calling the vote. Following the vote, the Planning Commission Secretary shall announce whether the motion carried or was defeated. In cases where the action of the Commission may be unclear for those in the audience,the Chairperson shall summarize the action of the Commission before proceeding to the next item of business. 3.4 SIGNING OF DOCUMENT—Subject to Planning Commission policy,the Chairperson shall sign resolutions-and minutes approved by the Commission at meetings at which he/she is in attendance. In the event of his/her absence, the Vice-Chairperson shall sign all such documents approved by the Commission. 3.5 MAINTENANCE OF ORDER—The Chairperson is responsible for the maintenance of order and decorum at all times. No person shall be allowed to speak who has not first been recognized by the Chairperson. All questions and remarks shall be addressed to the Chairperson. 3.6 DUTIES AND POWERS OF THE CHAIRMAN AND VICE-CHAIRMAN A. Chairperson - Preside at all meetings of the Commission - Sign all documents -See that all actions are properly taken and that the Commission is effective -Be the central person to the policing and morale-building element of they group -Run the meeting by the rules in a manner fair to all - Keep discussion on main track 9 1I -Bridge differences and bring matters to a decision -Be representative of the Commission to other groups B. Vice-Chairperson During the absence, disability or disqualification of the Chairperson, the Vice- Chairperson shall exercise or perform all the duties and be subject to all responsibilities of the Chairperson. i� 10 11 i I IV RULES,DECORUM AND ORDER 4.1 POINTS OF ORDER—The Presiding Officer shall determine all Points of Order subject to the right of any Commission member to appeal to the Commission. If any appeal is taken,the motion shall be, "shall the decision of the Presiding Officer be sustained?" In this event, a majority vote shall govern and conclusively determine such question of order. 4 4.2 DECORUM AND ORDER- COMMISSION a. Every Commission member desiring to speak shall address the Chairperson and, upon recognition by the Chairperson, shall confine himself to the motion under debate. b. Every Commission member desiring to question the administrative staff shall address questions to the Community and Economic Development Director, who shall be entitled to either answer the inquiry or designate a member of staff of that purpose. C. A Commission member, once recognized, shall not be interrupted while speaking unless called to order by the Chairperson, unless a point of order is raised by another Commission member, or the speaker chooses to yield questions from another Commission member. d. A Commission member who is called to order while speaking shall cease speaking until the question of order is determined. If ruled to be not in order, the Commission member shall remain silent or shall alter the remarks so as to comply with rules of the Commission. I e. Commission members shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the Commission and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments, and statements as to motives and personalities. 4.3 DECORUM AND ORDER—EMPLOYEES—Members of the Administrative staff and employees of the City shall observe the same rule of procedure and decorum applicable to members of the Commission. Any Staff member, including the City Manager and Community and Economic Development Director, desiring to address the Commission shall first be recognized by the Chairperson. i 11 1� 4.4 DECORUM AND ORDER—PUBLIC—The members of the Planning Commission, appointed by the City Council, must be free to discuss issues confronting the City in an orderly environment. Public members attending meetings shall observe the same rules of order and decorum applicable to the Commission. Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Commission or while attending a Commission meeting shall be requested to leave the room, and such person,may be barred from further attendance before the Commission. 4.5 PERSONAL INTEREST—No Planning Commission members prevented from voting by personal or conflict of interest shall remain at the Commission dais during such conflict,the Commission member shall state for the record the grounds and leave the Commission dais during debate on issues. 4.6 LIMITATION OF DEBATE—No Planning Commission member shall be allowed to speak more than once upon any one subject until every other Commission member choosing to speak has spoken. Merely asking a question or making a suggestion is not considered as speaking. 4.7 DISSENT AND PROTEST—Any Planning Commission member shall have the right to express dissent from, or protest to, any action of the Commission and request that the reason be entered into the Minutes. �) 4.8 PROCEDURES IN ABSENSE OF RULES—In the.absence of a rule to govern a point of procedure, Roberts Rules of Order shall govern. 4.9 PROCEDURE FOR AMENDING THIS DOCUMENT a. The document may be amended by majority vote. b. Changes should be submitted to the Community and Economic Development Director in writing. C. 'Commissioners, staff, and City Council can submit changes. d. Director to submit document with recommended changes to the members of the Commission one month prior to the meeting for their review. 12 13 V ADDRESSING THE PLANNING COMMISSION 5.1 MANNER OF ADDRESSING THE PLANNING COMMISSION—Any person desiring to address the Commission shall complete a Request to Speak Form ana wait to be recognized by the Chairperson, and after being recognized shall proceed to the podium, or microphone, and state for the record his or her name and address. Remarks are to be limited to the question under discussion. 5.2 TIME LIMITATION—Any public member addressing the Planning Commis ion shall limit his address to three (3)minutes unless further time is granted by the Chairperson or majority of the Planning Commission. When a group of persons wishes to address the Commission on the same subject matter, it shall be proper for the Chairperson to request that a spokesman be chosen to represent the group, so as to avoid unnecessary repetition. A speaker may not yield time to another speaker. 5.3 ADDRESSING THE PLANNING COMMISSION AFTER MOTION IS M, E— After a motion has been made, no person shall address the Commission without securing permission by a majority consensus of the Planning Commission. 5.4 WRITTEN COMMUNICATION—Unless specifically requested otherwise,the Community and Economic Development Director is authorized to receive and open all mail addressed to the Planning Commission and take any immediate administrative action required between Planning Commission meetings, which does not required specific Commission action. Any communication requiring Commission action will be reported to the Commission at the next possible meeting,together with a report and recommendation of the Community and Economic Development Director. 13 VI MOTIONS 6.1 PROCESSING OF MOTIONS—When a motion is made and seconded, it shall be restated by the Presiding Officer before debate. A motion shall not be withdrawn by the mover without the consent of the Commission member seconding it and the approval of the Commission as a whole. 6.2 DIVISION OF MOTION—If a motion contains two or more divisible propositions, the Chairperson may, upon request of a Commission member shall (unless appealed by another member), divide the motion. 6.3 PRECEDENCE OF MOTION—When a motion is before the Commission, the ordinary motions rank as follows—the lowest at the bottom and the highest at the top of the list. When any one of them is immediately pending, the motions shown above it are in order, and those below are out of order. Those marked(2/3) require a 2/3`d affirmative vote for their adoption,the others require only a majority vote. (1) Adjourn; (2) Recess; (3) Lay on the Table; (4) Previous Question(2/3); (5) Limit or extend debate (2/3); (6) Postpone to a certain time; (7) Refer to committee or staff; (8) Amend; (9) Postpone indefinitely; (10) Main Motion. The above order of preference is subject to the following restrictions: a. A motion shall not be in order when the previous motion has been ordered; b. A motion shall not be in order while a vote is being taken. 14 15 i i 6.4 PARTICULAR MOTIONS, PURPOSE, AND CRITERIA (1) Motion to Adiourn: Purpose—To terminate a meeting. Debatable or Amendable—No, except a motion to adjourn to another time is debatable and amendable as to the time to which a meeting is to be adjourned. The motion to adjourn shall be in order at any time except as follows: (a) When repeated without intervening business or discussion; (b) When made as an interruption to a Commission member speaking; (c) When the previous motion has been made; (d) While a vote is being taken. (2) Motion to Recess: Purpose—To set aside, temporarily, a pending main motion to consider pother business. The intent of the motion is not meant to postpone action. A motion to "Take off the Table" must be made later in the same or next regular meeting or the motion is lost. Debatable or Amendable—It is debatable, but not amendable. (3) Motion for Previous Question (Motion): I Purpose—To prevent or stop discussion on the pending question or questions and to bring such question or questions to vote immediately. If the motion fails, discussion shall continue. If the motion passes, a vote shall be taken on pending motion or motions. Debatable or Amendable—No. (4) Motion to Limit or Extend Debate: j Purpose—To limit or determine the time that will be devoted to discussion of a pending motion or to extend or remove limitations already imposed on itl discussion. 1, Debatable or Amendable—Not debatable; amendments are restricted to period of time of the proposed limit or extension. 15 i it ' 1E (5) Postnone to a Certain Time: P ose—To defer action to a specific subsequent meeting. Debatable or Amendable—Yes (6) Motion to Refer to Commission or Staff: Purpose—To refer the question before the Commission to the City Staff for the purpose of investigating or studying the proposal and to make a report back to the Commission. If the motion fails, discussion or vote on the question resumes. Debatable or Amendable—Yes. (7), Motion to Amend: Pgoose—To modify or change a motion that is being considered by the Commission so that it will express more satisfactorily the will of the members. If there are two amendments, the second amendment is voted upon first—if it carries, it automatically cancels the first amendment, and then the vote is taken on the amended motion. An amendment motion relating to a different matter shall not be iri order. Debatable or Amendable—Yes (8) Postpone Indefinitely: Purpose—To prevent further discussion and voting on the main motion. If the motion fails,discussion and voting on the main motion resumes. If it passes,the subject of main motion shall not be brought up again for the remainder of the meeting. Debatable or Amendable—It is debatable, but not amendable. (9) Main Motion: Purpose—The primary proposal or question before the Commission for discussion and decision. Debatable or Amendable - Yes 16 17 i VII VOTING i 7.1 VOTING PROCEDURE —Motion will be adopted by either verbal or electronic vote. The results of the vote shall be entered in full in the minutes. 7.2 VOTING—All actions of the Planning Commission require a majority vote of the Commission member present, unless otherwise stated in this manual. 7.3 FAILURE TO VOTE—Every Planning Commission member should vote unless disqualified for a conflict of interest or for cause accepted by the Planning Commission or by opinion of the City Attorney. In general, no member may attempt to influence or participate in any way in any decision which foreseeable may have a material financial effect on the member, his property or any source of income. Specific questions should be addressed to the City Attorney or Fair Political Practices Commission. Self-disqualification without cause, which results in a tie vote shall be avoided; but no Planning Commission member shall be forced to vote. A Planning Commission member who abstains shall, in effect, consent that a majority of the quorum may act for him. Tie votes shall be lost motions and may be reconsidered. 7.4 RECONSIDERATION—After motion and vote by the Commission, such action may be reconsidered or rescinded only in the following manner: I I Reconsideration: I A motion to set aside a vote (to reconsider) on a main motion shall always be inlorder at the same meeting or at the next regular Commission meeting following the action. The motion to reconsider is amendable and debatable. Such motion can be made by'any Commission member who voted affirmatively on the matter. If the motion to reconsider passes,the effect thereof is to overrule and cancel the prior action. i In case of reconsideration, a 1 yes/1 no/3 abstain vote may pass a motion to rec Insider. The Abstaining vote(s)will count on the positive side. i Rescission: A motion to rescind(repeal, cancel, mollify) prior Planning Commission action on a main motion shall be in order at any meeting of the Planning Commission. The effect of rescinding prior Planning Commission action shall operate prospectively only, and not retroactively to the date of the original action. That is, it shall not operate to adversely affect intervening legal rights which create an estoppel situation. 17 Lost Motion: A lost motion is one that fails to receive the necessary number of votes to carry. Tie votes result in a lost motion. A tie vote which has resulted from there being present less than a full Commission shall be automatically reconsidered at the next Planning Commission meeting at which all members are present. To revive a lost motion at the same meeting or any subsequent meetings, the proper action is a motion to reconsider (discussed above). 18 19 i VIII ELECTIONS 8.1 ELECTIONS—Before proceeding to an election to fill an office, it is customary to nominate one or more candidates. The nomination need not be seconded. All members shall have the opportunity to make nominations. Once all nominations are made, the vote is taken on each person in the order in which they were nominated until one is elected and accepts the position of Chairperson or Vice-Chairperson, or other representation as necessary. The Planning Commission, at the first meeting following June 30'h of each year shall select one of its members to serve as Chairperson and one of its members to serve as Vice-Chairperson. I 19 2 l Attachment B RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA RESCINDING RESOLUTION 92-27 'AND ADOPTING THE PLANNING COMMISSION PROCEDURES HANDBOOK T WHEREAS,the City Council of the City of Grand Terrace has deemed it desirable to amend the procedures to govern the conduct of the Planning Commission meetings and any of the other functions, activities, and regulations retaining thereto; NOW THEREFORE,the City Council of the City of Grand Terrace does hereby adopt the Planning Commission Procedures Handbook attached hereto and incorporated herein as Attachment"A"; BE IT FURTHER RESOLVED by said City Council that the intent of adopting the Planning Commission Procedures Handbook shall be to provide directory guidelines relating to the conduct of public business by or on behalf of the Planning Commission, and in the event of any noncompliance with or violation of any provision herein, such will not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law. APPROVED AND ADOPTED by the City Council of the Cityof Grand Terrace, California, at a regular meeting held on the 8`h day of December, 2009. MAYOR ATTEST: CITY CLERK (SEAL) APPROVED AS TO FORM: CITY ATTORNEY 21 AGENDA REPORT MEETING DATE: December 8, 2009 Council Item (X) CRA Item ( ) TITLE: APPOINT ALTERNATE MEMBER TO EMERGENCY OPERATIONS COMMITTEE - PARSONS PRESENTED BY: Brenda Mesa, City Clerk RECOMMENDATION: APPOINT PETE PARSONS TO THE EMERGENCY OPERATIONS COMMITTEE TO FILL AN ALTERNATE POSITION WITH THE TERM SCHEDULED TO EXPIRE JUNE 30, 2012. BACKGROUND: A vacancy currently exists on the Emergency Operations Committee, with the term to expire on i June 30, 2012. DISCUSSION: The Emergency Operations Committee has reviewed the attached application received from Pete Parsons and is recommending that the Council appoint Mr. Parsons as an alternate member to fill the unexpired term. FISCAL IMPACT: None Respectfully submitted, Brenda Mesa, City Clerk Manager Approval: t, Betsy M"Adams, City Manager ATTACHMENTS: Application COUNCIL AGENDA ITEM NO. � 1 i CITY OF GRAND TERRACE APPLICATION FOR CITIZEN SERVICE Complete and submit to the City Clerk's Department Applying as a member of ;C64 fyi,rF rz Name T L 00 SON S Address .L-;t-�i 7 S m o ti t4 T c- i<R r}C t C a 31 13 i Horne Phone C o ` � �- � /v O(� �-.-.•._-S_s Phone Occupation Iz l T- ft C-- Education (List highest year completed and all degrees) G- N 5 C R a L S d M C 0 L L Lf G� C Are there any workday evenings you could not meet? ( ) Yes (X No If so, please list I i Why are you interested in this appointment? LLA1,► Ta ,SC- lln X "i-A L-E/vT S r 0,Z -(E E- o f C o w►m u,v T y What do you consider to be your major qualifications? T! i f- r O F?D C A S T , N G- I i i References 1. ry� a�A R C`� del C ti' r� 0 �J �,r�; ,> 4t o�C (= C /i 2. LL /—o(? f� Cr4 3. r )N r�,f o T l Please attach a written statement containing any additional information you feel would be useful to the City Council. i UO MATI A00.---!%jA J1,X-?LIOD i CITY OF GRAND TERRACE RECEIVED EMERGENCY OPERATIONS COMMITTEE Regular Meting (; ; 2009 MINUTES November 3, 2009 CITY OF GRAND TERRACE CITY CLERK'S DEPARTMENT The Grand,Terrace Emergency Operations Committee met at the regular time at the Emergency Operations Center at 22795 Barton Road, Building I The meeting was called to order by Chairperson, Vic Pfennighausen at 6:03 p.m. Agendas and minutes were distributed. MEMBERS PRESENT—Vic Pfennighausen, Randy Halseth, Glenn Nichols, Debra Hurst, Jim Vert, Lew Neeb, Susan Taylor and JoAnn Johnson. MEMBERS ABSENT—Hanni Bennett and Oscar Santana. CITY STAFF—Matt Wirz and Bernie Simon GUESTS PRESENT/INTRODUCTIONS—Bernie Simon was introduced to those who did not know him. CORRESPONDANCE/COMMUNICATIONS—None. APPROVAL OF AGENDA with motion by Lew Neeb and second by Debra Hurst. APPROVAL OF MINUTES OF OCTOBER 6,2009 with motion by Randy Halseth and second by Glenn Nichols. LIAISON REPORT by Matt Wirz. a. Grant funds have been requested but have not been processed yet. We must wait until they have been approved before ordering Travelers Radio Equipment. b. A quote for four road signs for Travelers Radio has been received from Western Highway Products that would be placed on our 4 main entrances to the city. c. Total price for the,signs with an overlay to resist graffiti is approximately $342.13. Debra made the motion and Randy seconded that up to $500 from the EOC Building and Maintenance budget be used for purchase and installation. d. Matt will work on the details of the signs and have a mock-up at City Hall for members to see and express their views. e. The wall painting along Mt. Vernon Ave. and along Main Street went very well. There were many volunteers and they worked from 8 until noon on a recent Saturday. One wall between Pico Street and Main Street on the west side has not been finished. f. The Halloween Haunt also went very well. The Brook Church provided a lot of help as did several other organizations. Probably 700 to 800 people attended. g. Grand Terrace Country Fair will take place this Saturday at the Lion's Community C cnter. CERT will be there with a booth but not the trailer. h. Bar-B-Q tickets will be available for$4.00. I. Betsy Adams will become the City Manager on about December i" If confirmed. COUNCIL AGENDA ITEM NO. J_ 1 i EQUIPMENT AND FACILITIES REPORT by Vic Pfennighausen a. All equipment if working well. Will be ordering items for the Travelers Radio. b. The container that houses the fuel for the EOC has been power washed. c. Will be topping off the diesel tank soon.. d. Doing NET's on Monday evenings with the County at 7:00, City at 7:15 and the MURS at 7:30. Also, reminder to keep the MURS batteries charged at all times. e. Also, the City MURS radio net with the Senior Center, Child Care, Station 23, EOC and City Hall takes place on Monday mornings at 10 o'clock. f. Several items are needed for the Travelers Radio, including the Adobe System, a Sound Blaster card, a microphone and head set. Also, to go live, we will need a pre-amp. All these items come from the same vendor as the radio. g. The funding time line is rather nebulous. Vic suggested that Matt look into itland get back to us. UNFINISHED BUSINESS a. Vic still wishes to be relieved of the Chairperson position. There was much discussion on possibilities, but there was no finalizing. b. JoAnn needs to be relieved of the Secretary position. Susan Taylor will seriously consider doing it when she retires at the end of December. NEW BUSINESS a. There was much discussion on the possibility of recruiting Pete Parsons who has decades of experience in broadcasting. b. Matt indicated he had sent him a membership application and had been informed that it had been filled out and returned, but Matt has not yet received it. c. It is hoped that he will become an Alternate Member with the specific assignment of working on the Travelers Radio. d. Once he is approved by the committee and the council he could work at his own pace and from home for much of the time. e. Randy made the motion and Lew seconded that Pete Parsons would not be required to attend all meetings in the event he is accepted as a member, and that he could work from home as he wished. Vote was unanimous. TRAINING/SPEAKERS—Nothing planned at this time. ADJOURNMENT at,7:12 p.m. /jAnn hnso , Secretary NEXT MEETING WILL BE TUESDAY, DECEMBER 1, 2009 AT 6 P.M. RECEIVED Historical & Cultural Activities Committee 2009 Minutes for November 2, 2009 CITY OF GRAND TERRACE The meeting was called to order at 7:10 p.m. by Chairperson Pauline Grant. "f'liose LERK'S DEPARTMENT present were Pauline Grant, Ann Petta, Gloria Ybarra, Frances Carter, City Clerk Brenda Mesa, Masako Gifford and new committee member Peggy Reagan. Secretary's Report: The minutes for October 5, 3009 were read. It was noted that Frank Tetley will not be a judge in the food contest and that Don Larkin will be taking Mr. Tetley's place in the judging. •Mr. Larkin was a former city councilman. Also judging will be Debra Hurst and not Vic Sumner. After clarification, the minutes were approved on a motion by Ann, seconded by Frances. All in favor. Motion carried. Treasurer's Report: The budget shows a balance of$1,088.26. The Petty Cash balance is $51.39. Two receipts were given to Brenda for reimbursement. The first receipt was from Masako for$97.72 for Country Fair supplies and the other was from Pauline for $54.38 for prize ribbons. Masako handed each member a supplies list which listed all supplies and amounts of items purchased for the Country Fair. Historical Report: No report for October 5, 2009 Old Business: 28`h Annual Country Fair, Saturday, November 7, 2009 Ann reported that we currently have 38 applications of which 30 are for arts/crafts and the remainder are from organizations. There are also 26 adult baking/chili entries and 7 children's baking contest entries (ages 10-17). Each member received copies of Country Fair Food Contest Rules and also Country Fair Guidelines(amended October 6, 2008). Discussion followed on the diagram of the placing/set-up of tables, etc. as presented by Ann. Ann will continue to contact volunteers to help with the Fair. The labels previously discussed will be numbered for each vendor and will also show the vendor's name. The number will correspond with Ann's list of vendors. A letter from Sandra Luckman,a member of CERT, requesting the selling of emergency supplies at the Fair was read. Ater discussion, it was decided that Pauline will make further,inquiries on this before a decision is made. Melissa Bush from Pet Rescue Cats also wrote and requested permission on a pet give--' away at the Fair. She indicated that the cats are spayed and neutered.. After discussion, the committee approved the request. COUNCIL AGENDA ITEM NO. 3J 1 The food price list to date is as follows: Coffee $.50 , water/soda $.50 (ea.) , donuts $.75 (ea.) Chili $1.00 (bowl) , pie $1.00 (slice) , cake $.75 (slice) Cookies $ .50 (for 3) , Salsa/chips $1.00 Opportunity Drawing Tickets: $1.00 each or 3 for$1.00. Committee members will arrive at approximately 6:30 am and 7:30 am to prepare for the Fair. New Business: Each member received an updated committee roster, dated October, 2009. New committee member Peggy Reagan was in attendance for the first time and was warmly welcomed by the committee. Welcome Peggy! We look forward to working with you. Display Case: Ann will continue contacting individuals for participation. The meeting was adjourned at 8:30 pm. The next committee meeting is scheduled for December 7,2009. R pectfully Sub fitted, loria Yb Secretary //tt 1 t/ 'fig � fY 4..��'S•; L.F F4 .�:..-�Y"r 1. 11 COMMUNITY EMERGENCY RESPONSE TEAM RECEIVEE MINUTES i ir)V 0 -, 2009 SEPTEMBER 1, 2009 CITY OF GRAND TERRACE 'ITY CLERK'S DEPARTMENT Members Present: Matt Wirz, Lew Neeb, Jim Stamm, Barbara Smeltzer, Mil Herman, Sandy Luckman, Peggy Witt, Helen Ramos, Joe Ramos, Wait Stanckiewitz, Bernie Urrea, Adele Urrea, Andrew Anaya, Bill Fenn, Tom Roberts, Glenn Nichols, Jim Vert, Oscar Santana, Jeff Allen, Randy Halseth, Debra Hurst, Vic Pfennighausen. Members Absent: Ken Smith, Margie Miller, Barrie Owens, Dragos Barbu, James Monroe, Cliff Homan, Doug Von Kriegelstein, Thomas Schwab, Lynette Sandiford, Hann! Bennett, Shannon Bryant, Monique Stanckiewitz, Lee Ann Garcia, David Ortiz, Joanne Thoring, Larry Boutcher, Philomene Spisak, Susan Taylor, Ingrid Clark, Nick Calero, Terri Robb, Joyce Widenauer. Meeting was called to order at 7:05 pm by Randy Halseth. Flag salute was given. Agenda for September 1, 2009 was approved by members present Minutes for August 7, 2009 was approved by members present Treasurers Report: Ending combined balance as of 08/26/09 is $8,673.58. The $8,000.00 from the office of Neil Derry is being handled from San Bernardino County Fire and OES. There has been no formal training this last month. Old Business: Community Day Event: 09/12/09-We will have the trailer at Community Days with handouts for disaster preparedness and possible new CERT members. Ham Radio Class - Doug Von Kriegelstein not present for report. CERT T-Shirts available for sale at $10.00 each. CERT Hats available for sale at$17.00 each. Randy Halseth, Jeff Allen and Oscar Santana are working with Nick Calera, to finalize the list of equipment to be purchased with the funding from the office of Neil Derry. COUNCIL AGENDA ITEM NO.3 1 i I New Business: Loma Linda Parade scheduled for 10118109. We will have CERT trailer in parade and at their event for handouts. 1 CERT trailer at Grand Terrace Market Night on third Monday of each month. New CERT classes in the fall. There are CERT classes being held in Colton and Loma Linda. We will be sending new members there for training and Grand Terrace members will assist in teach the classes and in the scenarios. j Jeff Allen stated that California's "Golden Guardian Shakeout" will be held on October 15, 2009 at 10:15 am. If you want to sign up as a CERT member go to shakeout.org/drill. According to the National Council on Disability local jurisdictions should review plans on the proper procedures. First responders need to be trained. Will have to establish a voluntary data base of people with disabilities live, so we will be able to assist them. CERT will be presenting a "Disaster Preparedness Seminar" on October 14, 2009 at 5:30 pm in the Community Center at City Hall. We will have speakers, videos and handouts for the attendees. i i There being no further business to discuss, meeting was adjourned at 8:00 pm. i Debra Hurs,4/V--S� Secretary NEXT MEETING OCTOBER 6, 2009 7:00 PM CITY HALL I I i I COMMUNITY EMERGENCY RESPONSE TEAM � i I V E D MINUTES 14UV 0 � 2009 OCTOBER 6, 2009 ..►i'i -,AF r;AAND TERRACE CITY CLZAK'S DEPARTMENT Members Present: Randy Halseth, Jeff Allen, Oscar Santana, Barbara Smeltzer, Jim Stamm, Matt Wirz, Sandra Luckman, Peggy Witt, Bernard Ojeda, Joanne Thoring, Joe Ramos, Helen Ramos, Milford Herman, Bill Fenn, Philomene Spisak, Vic Pfennighausen. �. Members Absent: Debra Hurst, Ken Smith, Glenn Nichols, Lew Neeb, Margie Miller, Barrie Owens, Dragos Barbu, James Monroe, Cliff Homan, Doug Von Kriegelstein, Thomas Schwab,.Lynette Sandiford, Hann! Bennett, Shannon Bryant, Walt Stanckiewitz, Monique Stanckiewitz, Lee Ann Garcia, Tom Roberts, David Ortiz, Jim Vert, Larry Boutcher, Susan Taylor, Ingrid Clark, Nick Calero, Bernie Urrea, Adele Urrea, Terri Robb, Joyce Widenauer, Andrew Anaya. Meeting was called to order at 7:05 pm by Randy Halseth. Flag salute was given. Agenda for the October 6, 2009 meeting was approved by members present Minutes for the September 1, 2009 meeting was approved by members present Treasurers Report: Ending combined balance as of 10/01/09 is $8 251.50. The $8,000.00 from the office of Neil Derry is being handled by San Bernardino County Fire and OES. Training: There is a CERT training class being held in Colton beginning 1 oil 0/09 and in Loma Linda on 10126109. Current members are encouraged to attend t assist with the new volunteers. o The Loma Linda Parade is scheduled for 10118109. The CERT trailer will be there and members are welcome to attend. Meet at the fire station for carpooling at 9:00 am and wear CERT hats, shirts vests to identify we are Grand Terrace CERT. Matt Wirz spoke of the City Graffiti Clean U p project on October 17, 200 . interested in participating, contact Community Services at 909-430_2201tolsin up. Painting will be done along Mt. Vernon Avenue. g Discussion regarding the donation of the $8,000.00 from the office of Neil Derry. Some problems were encountered, but seem to be handled by Oscar Santana. The trailer needs to have more shelves installed. Randy will get some volunteers together to assist him with this. i CERT will be presenting a "Disaster Preparedness Seminar" on October 14, 2009 in the Community Room at City Hall. Members are encouraged to attend. Please wear your CERT hat, shirt or vest The City is having a Halloween Haunt on Friday, October 30, 2009. The event is being held at Rollins Park from 5:30 pm to 8:30 pm. We will not be having a booth at this event. The Country Fair is being held on Saturday, November 7, 2009 from 9:00 am to 3:00 pm. We will have a table set up with items to distribute on CERT. i Meeting was adjourned. I I I 74� �s Debra Hurst Secretary Note: Minutes were taken by Barbara Smeltzer. I NEXT MEETING NOVEMBER 3, 2009 7:00 PM CITY HALL I I f I C.iLIifFORNIi AGENDA REPORT MEETING DATE: December 8, 2009 Council Item (X) CRA Item ( ) TITLE: Prohibition of the Sale and Discharge of Fireworks within the City of Grand Terrace. PRESENTED BY: John R. Harper, City Attorney RECOMMENDATION: Adopt the attached Ordinance prohibiting the Sale and Discharge of Fireworks. BACKGROUND: As the City Council will recall, this issue was discussed on about May of last year and staff was given the direction to enter the discussions with those youth organizations that raise funds through the sale of Safe and Sane Fireworks. Attempts to reach an Agreement with the youth groups was unsuccessful at that time, and given the proximity of those discussions to July 4ch 2008 was decided to allow the sale of discharge of Safe and Sane Fireworks within the City under the existing rules, codified in Chapter 8.112 of the Grand Terrace Municipal Code. A tentative Agreement has been reached with the affected youth groups and as a result, staff will be bringing forth a resolution memorializing the final agreement at the City.Council meeting of January 12, 2010. The City Council has long expressed its concern over the significant fire dangers related to the discharge of fireworks and, based thereon, has indicated its opposition to the sale and discharge of fireworks of any kind. Consequently, the attached ordinance is presented for City Council consideration, the adoption of which will ban the sale and discharge of all fireworks, including safe and sane, within the City limits. FISCAL IMPACT: None Manager Approval: Betsy . Adams City Manager ATTACHMENTS: Proposed Ordinance COUNCIL AGENDA ITEM NO. (p 1 j ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING CHAPTER 8.112 OF THE GRAND TERRACE MUNICIPAL CODE REGULATING THE SALE AND DISCHARGE OF FIREWORKS j THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN do FOLLOWS: Section 1. Existing Chapter 8.112 of the Grand Terrace Municipal Code is hereby repealed in its entirety and Chapter 8.112 of the Grand Terrace Municipal Code shall provide as follows: 8.112.010 Prohibition on sale of fireworks. It shall be unlawful for any person to offer for sale or sell at retail any fireworks of any kind within the City. 8.112.020 Prohibition on discharge. It shall be unlawful for any person to ignite explode, project, or otherwise fire or use, any fireworks, or permit the ignition or projection thereof within the City of Grand Terrace. 8.112.030 Fireworks shall be defined. Fireworks shall be defined as set forth in!Section 9.108 1`- the Uniform Fire Code and shall specifically include safe and sane fireworks, as defined by Section 12529 of the Health and Safety Code of the State of California. Section 2. Effective Date. This Ordinance shall be in full force and effect at 12:01 a.m., on the 3 1"day following its adoption. Section 3. Posting. The City Clerk shall cause this Ordinance to be posted in three (3) public places within fifteen (15) days of its adoption, as designated for such purposes by the City Council. Section 4. First read at the regular meeting of the City Council of the City of Grand Terrace held on 81h day of December, 2009 and finally adopted and ordered posted at a regular meeting of said City Council on the 121h day of January, 2010. Mayor of the City of Grand Terrace and of the City Council thereof Attest: Brenda Mesa, City Clerk ,00 !era '1 Af'V;:3:.1i 1 i I I, Brenda Mesa, City Clerk of the City of Grand Terrace, California, hereby certify that the foregoing ordinance was duly and regularly introduced at a meeting of the City Council on the 12t'day of January,2009, by the following vote; Ayes: Noes: Absent: Abstain: IN WITNESS WHEREOF, I have hereunto set my hand and official seal of the City of Grand Terrace, California,this Brenda Mesa, City Clerk of the City of Grand Terrace r Approved as to form: John R. Harper, City Attorney for the City of Grand Terrace 3 iAL'I'F�RNIA AGENDA REPORT MEETING DATE: December 8, 2009 Council Item (X) CRA Item ( ) t TITLE: Amendments to the Solid Waste Franchise Agreement. PRESENTED BY: Public Works Department. RECOMMENDATION: 1. Approve Changes to the Solid Waste Franchise Agreement hereby Identified as the Second Amendment to Franchise Agreement between the City of Grand Terrace and Burrtec Waste Industries Inc., for the Provisions of Integrated Waste Management Services, Exhibit"A". 2. Adopt Resolution No. setting forth changes to the Solid Waste Franchise Agreement. BACKGROUND: The solid waste franchise agreement was originally amended in March 1998 between the City and USA Waste. It was amended in March 2002 to change the term of the agreement from a fixed term to a 6-year term, renewable on the anniversary of the agreement for an additional year so that the remaining term is six-years unless notice is given. The current agreement was renewed on April 1, 2009 and will expire on March 31, 2015. In 2007, USA Waste, dba Waste Management of the Inland Empire, sold the franchise agreement to Burrtec Waste Industries, and on June 12, 2007, the Council formally approved the transfer of the franchise agreement. On August 14, 2007, the Council adopted an amended Integrated Waste Management Agreement. Since 2007, Burrtec has worked with the City to improve and enhance the service levels, and recently approached the city to request an amendment to the agreement to further improve the operations of the agreement. Burrtec is proposing to amend the following areas of the agreement — a copy of the draft amendment is attached to this staff report. (Exhibit A) 1. Burrtec is proposing to assume responsibility for the collection of illegally dumped materials along the city's main streets and thoroughfares. This service is proposed at no additional cost to the city and would assist the city in maintaining a clean and aesthetically pleasing community. COUNCIL AGENDA ITEM NO. C� 1 2. Institute the use of alternative fueled vehicles, as required by AQMD Rule 1193. This would advance the city's goals towards being an environmental leader. 3. Amend the agreement to include the payment to the City of a Pavement Impact Fee, estimated at 3.5% of the service and disposal portion. This funding stream would recognize the limpact that the operation of three 10-ton collection trucks has each week on the city's streets, and would provide an additional funding source to supplement the city's street paving program. Staff estimates that this funding source could be approximately$35,000 per year. 4. Require the replacement of all residential containers with new containers, color coded black for refuse, blue for recycling and green for yard wastes, bringing the city into consistency with surrounding Cities and generally accepted practices. 5. Increase the length of the term of the agreement from the current 6-year period to 10-years in order to improve the funding of the various improvements. DISCUSSION: On November 10, 2009, staff conducted a workshop with the Council regarding the proposed amendment to the franchise agreement and the proposed rate adjustments. Council directed staff to proceed with bringing forward the amendment to the franchise agreement as presented. The amendment will result in the franchise agreement being extended for a 10-year period from the existing six year period, renewable each year for an additional year. The amendment also I will require Burrtec to assume responsibility for the removal of illegal dumping along the city's main streets and thoroughfares, as well as accelerate the use of alternative fueled vehicles, and to replace all residential carts with new carts in a blue (recycling), green (yard wastes) and black (refuse) system. It is expected that the replacement of the carts will eliminate any confusion regarding the use of each cart and may increase participation in the city's recycling program. FISCAL IMPACT: The amendment to the franchise agreement will result in the addition of a pavement impact fee which is to be used to offset the cost of the refuse collection vehicles on the city's pavement. It is projected that the pavement impact fee will generate an addition $35,000 per year for use by the Public Works Department for pavement rehabilitation and maintenance projects. In addition, because Burrtec will be assuming responsibility for the removal of illegal dumping along city main streets and thoroughfares, there will be an additional saving to the city resulting from the reduction of the need for city crews to perform this service, allowing the crews to be used on other projects. .Otil %1--3T4 f CIW3>,) A J!ti:'VUOD Respectfully submitted, Ri hard Shields, Director of wilding& Safety/Public Works Lynn Merrill, Consultant to the City - 1 Manager Approval: Betsy . Adams City Manager ATTACHMENTS: Amendments to Franchise Agreement Resolution No. 3 Exhibit "Al') SECOND AMENDMENT TO FRANCHISE AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND BURRTEC WASTE INDUSTRIES INC. FOR THE PROVISION OF INTEGRATED WASTE MANAGEMENT SERVICES This Second Amendment to the Franchise Agreement for Integrated Waste Management Services ("Amendment") is made and entered into this 8'h day of December, 2009 by and between the CITY OF GRAND TERRACE ("City") and Burrtec Waste Industries Inc., ("Hauler") for Integrated Waste Management Services, including collection, transportation, recycling, composting, and disposal of solid waste,recyclable solid waste,and construction debris and for providing temporary bin/roll off services for all commercial and industrial and residential premises within the City of Grand Terrace. Section 5. SERVICES PROVIDED BY CONTRACTOR The following shall be added to the existing SERVICES PROVIDED BY CONT CTOR language(C..Additional Services). (11)Illegally Dumped Materials.Contractor shall collect materials illegally dumped in the public right of way along the City's main streets and thoroughfares at no additional cost to the City. Section 8. FRANCHISE TERM. The following shall replace the existing 6-year FRANCHISE TERM language: A. The term of this agreement shall be for a period of ten(10)years and shall commence on January 1,20-10 and end on December 31,2019. B. On January 1,2011 and on January I'of each subsequent year,the term of this Agreement shall be automatically extended for an additional year("automatic renewal")so that the term of the Agreement shall remain at a minimum of ten (10)years. Should either party wish to terminate the"automatic renewal", such party shall give the other party written notice to that effect at least thirty(90) days prior to December 1',of any year. Such notice shall terminate they "automatic renewal"provisions and the Agreement shall remain in effect only for the ten(10)year balance term. Section 10. FRANCHISE FEE The following shall be added to the existing FRANCHISE FEE language: 2. Beginning January 1, 2010, Contractor shall pay City a Pavement Impact Fee of 3.5% of the service and disposal fee for all Residential, Commercial and Industrial business. Section 20. COLLECTION EQUIPMENT The following shall be added to the existing COLLECTION EQUIPMENT language. 6. By or before July 1, 2010, all of Contractor's routed collection vehicles used in the performance of this Agreement shall be Alternative Fuel Vehicles, defined as vehicles which operate on compressed natural gas ("CNG") or liquefied natural gas ("LNG"). Contractor shall be permitted to operate non-alternative fuel vehicles for periods not to exceed (30) calendar days under the following circumstances: (1) as back-up for regular route vehicles when such vehicles are out of service for repair or maintenance; (2)to supplement the regular collection vehicles for special programs such as community clean-up days; or (3) in an emergency situation. 7. By or before July 1, 2010, all of Contractor's residential containers (automated barrels) used in the performance of this Agreement which have not been previously exchanged shall be exchanged for new containers. Containers shall be uniform in size and provided in different colors for different materials: ( i)Black containers for Solid Waste; ( ii) Blue containers for Recyclable Materials; and iii)Green containers for Green Waste. C J RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING SOLID WASTE FRANCHISE AGREEMENT BETWEEN THE CITY AND BURRTEC WASTE INDUSTRIES. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace-as follows: Section 1. That the existing Franchise Agreement was adopted by the City Council on August 14, 2007 between the City and Burrtec Waste Industries, hereafter referred to as"Hauler". Section 2. That the City conducted a workshop on November 10, 2009 to rev iew a proposed amendment to the existing Franchise Agreement between the City and the Hauler. Section 3. That the proposed amendment would extend the term of said Agreement from 6-years, renewable annually to 10-years, would require the Hauler to collect and remove illegal dumping along the city's main streets and thoroughfares, would direct the Hauler to purchase and use alternative fueled refuse collection vehicles, would direct the hauler to replace all existing residential containers with new containers, and would add the requirement for the collection of a Pavement Impact Fee on all residential and commercial accounts. Section 4. That the proposed amendment to the Franchise Agreement is approved, effective January 1, 2010. ADOPTED this 8t'day of December, 2009. Maryetta Ferre',Mayor ATTEST: Brenda Mesa, City Clerk I 'I 1 L�1tw_6 tSAR!3 , - gk ' AGENDA REPORT MEETING DATE: December 8, 2009 Council Item(X ) CRA Item ( ) TITLE: Adoption of Refuse Rate Adjustments PRESENTED BY: Public Works Department RECOMMENDATION: Adopt Resolution No. setting forth a Public Hearing date of January 26, 2010, to hear matters pertaining to the proposed waste and recycle rate increases. BACKGROUND: The solid waste franchise agreement was originally amended in March 1998 between the City and USA Waste. It was amended in March 2002 to change the term of the agreement from a fixed term to a 6-year term, renewable on the anniversary of the agreement for an additional year so that the remaining term is six-years unless notice is given. The current agreement was renewed on April 1, 2009 and will expire on March 31, 2015. In 2007, USA Waste, dba Waste Management of the Inland Empire, sold the franchise agreement to Burrtec Waste Industries, and on June 12, 2007, the Council formally approved the transfer of the franchise agreement. On August 14, 2007, the Council adopted an amended Integrated Waste Management Agreement. A companion item to this proposed action is the proposed approval of the Second Amendment to the Integrated Waste Management Agreement(Franchise Agreement). As part of the discussions with Burrtec regarding the proposed Franchise Agreement amendment, staff reviewed the refuse rates as well as the operating costs of two programs that the City is currently providing as part of the solid waste collection services. The City's existing refuse rates have not been amended since 2006. The first program is the County of San Bernardino Household Hazardous Waste program which allows Grand Terrace residents to disposal of household hazardous materials at no cost to the resident. The second program is the city's street sweeping program, which provides monthly sweeping of all residential streets, and weekly sweeping of all commercial and industrial streets. It was determine that the existing rates do not currently cover the costs of both of these programs, resulting in a subsidy from the general fund. Currently, the existing cost for the HHW program is $11,884; however, the city is only collecting $0.20 per household per month, for a total revenue of$7,454, leaving a deficit of$4,430. In addition, the street COUNCIL AGENDA ITEM NO.(�� sweeping program is currently budgeted for $54,000 per year; however the city is only collecting $0.92 per household per month, for a total revenue of$ 34,290, leaving a deficit of$19,710. In addition, the residential sector is bearing 100% of the cost of the street sweeping program, while the actual service is allocated 66%to residential and 34%to commercial. Finally, staff requested that Burrtec review its current costs and in light of the economic) recession, determine if any rate reductions would be possible in order to offset the cost increases resulting from the two city programs. As a result of Burrtec's review, they have identified an approach that will allow the City to maintain the existing rates to the residential customers while allowing the city to recoup the additional street sweeping and HHW program costs as well as collect the additional cost for the proposed Pavement Impact Fee. On the commercial side, staff was able to add the street sweeping component and Pavement Impact Fee to the rates while only requiring a modest rate increase of approximately 2%. DISCUSSION: On November 10, 2009, staff conducted a workshop with the Council regarding the proposed amendment to the franchise agreement and the proposed rate adjustments. Council directed staff to proceed with bringing forward the proposed rate adjustments. The proposed rate adjustment will result in no-change to the existing residential collection rates, currently at $22.44 per month for 96-gallon cart service and $21.02 per month for 64-gallon cart service. Table 1 shows the proposed revisions to the funds collected within the residential rate. Primarily, the HHW program fee is proposed to increase from $0.20 per household to $0.32 per household, the Street Sweeping fee is proposed to increase from $0.92 per household to $0.96 per household, and the Pavement Impact Fee will be $0.65 per household for a 96-gallon cart and $0.53 per household for the 64-gallon cart. The Franchise fee will be reduced slightly from $2.78 per household to $2.68 per household for the 96-gallon cart and from $2.60 to $2.51 for the 64-gallon cart. The portion of the cost for the hauler will be reduced from $18.54 to $17.84 for the 96-gallon and from$17.31 to $16.70 per month. TABLE 1 - RESIDENTIAL REFUSE RATE ADJUSTMENTS Household Street PROPOSED EXISTING Total Net To Franchise Pavement Hazardous Sweeping/ TOTAL TOTAL Service Level Hauler Fee Impact Fee Waste Fee Community MONTHLY MONTHLY PerSFR Fund RATE RATE Service Level 1-96-gallon refuse (black)cart plus a recycling(blue) can and green waste(green)cart of either a 64-or 96-gallon sue. $ 17.84 $ 2.68 $ 0.65 $0.32 $0.96 $ 22.44 $ 22.44 Service Level 2-64-g&Uoe refuse (black)can plus a recycling(blue) cart and green waste(green)cart of either a 64 or 96-gallon sue. $ 16.70 $ 2.51 $ 0.53 S0.32 S0.96 $ 21.02 $ 21.02 For the commercial front-load service, the proposed rate adjustment will result in approximately 2.30% increase in the refuse rate charged. Table 2 shows the proposed increases for the 3-yard 0 services on a frequency of once, twice and three times per week, the most common service throughout the city. Other rates for the remaining services would be similar. TABLE 2—COMMERCIAL REFUSE RATE ADJUSTMENTS Pavement Street PROPOSED EXISTING Total Net Franchise Sweeping/ TOTAL TOTAL PERCENT Number Service level Impact of To Hauler Fee Fee Community MONTHLY MONTHLY CHANGE Fund RATE RATE DIFFERENCE Accounts Front Load Refuso Btu Sizra:31 IN RATE Yard ± 1 time per week $ 93.86 $ 14.08 $ 3.28 $ 3.30 15 114.52 $ 112.09 2.43 2.17% 577 ' 2 time per week $ 175.56 $ 26.33 $ 6.14 $ 6.61 $ 214.65 $ 209.471 5.18 2.47% 787 3 time per week $ 269.48 $ 40.42 $ 9.43 1 $ 9.91 $ 329.24 $ 321.63 1 7.61 2.37% 366 The rate for Roll-off services will be slightly lower; however, the per-ton charge will be increased from the current $35.38 per ton to $56.15 per ton. This rate increase is due to two factors. The first is due to the inclusion of a $12.00 per ton Waste Disposal Agreement Fee that the City previously approved between the City and the County. Previously, Burrtec had been absorbing the cost of this $12.00 per ton fee. The second is due to the resulting increase in the franchise fee from this additional $12.00 per ton cost, as well as inclusion of the pavement impact fee. While the magnitude of this increase is significant, the number of customers within the City who use roll-off or compactor services is approximately four per month. Council is being asked to direct staff to undertake the appropriate measures to notify the citizens of the city regarding the proposed refuse rate adjustments as necessary under Proposition 218. Staff will work with Burrtec Waste Industries to prepare and mail out notices of the proposed rate adjustments, and to schedule a Public Hearing,to be conducted on the 26`h day of January, 2010, at the hour of 6:00 p.m. at the City Council Chambers, 22795 Barton Road, Grand Terrace California, at which time all persons interested in or objecting to the proposed solid waste and recycling rate adjustments will be heard. FISCAL IMPACT: The proposed rate adjustments will result in the addition of a pavement impact fee which is to be used to offset the cost of the refuse collection vehicles on the city's pavement. It is projected that the pavement impact fee will generate an addition $35,000 per year for use by the Public Works Department for pavement rehabilitation and maintenance projects. In addition, the proposed rate adjustments will fully fund the Household Hazardous Waste, reducing the General fund subsidy for this program by $4,443 for the first year. It will also fully fund the Street Sweeping Program, reducing the General Fund subsidy for this program $19,710 for the first year. Respectfully submitted, P zt�Z/ Richard Shields, Director of Building& Safety/Public Works Lynn Merrill, Consultant to City Manager Approval: Betsy . Adam City Manager ATTACHMENTS: Proposed Resolution i RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA,DECLARING ITS INTENTION TO ADJUST THE RESIDENTIAL AND COMMERCIAL SOLID WASTE AND RECYCLING RATES AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING TO PERSONS INTERESTED OR OBJECTING TO THE PROPOSED RATE ADJUSTMENTS. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace as follows: Section 1. That the Council has determined that due to changes in operating and program costs, an adjustment in the service rates for the provision of refuse and recycling collection is hereby deemed appropriate and that the proposed refuse rate adjustments set forth in "Exhibit A" are hereby deemed appropriate and reasonable. All other rates existing and not separately identified in"Exhibit A"shall remain the same. Section 2. That a Public Hearing is to be conducted on the 26`h day of January, 2010, at the hour of 6:00 p.m. at the City Council Chambers, 22795 Barton Road, Grand Terrace California, at which time all persons interested in or objecting to the proposed solid waste and recycling rate adjustments will be heard. Section 3. Notices of said solid waste and recycling rate adjustments shall be provided via U.S. Postal Service Mail to all residential and commercial customers of record by Burrtec Waste Industries. Section 4. That said solid waste and recycling rate adjustments shall become effective on February 1, 2010,upon final adoption by the Council. ADOPTED this 8`h day of December, 2009. Maryetta Ferre','Mayor ATTEST: Brenda Mesa, City Clerk EXHIBIT "A" SOLID WASTE AND RECYCLING RATES TABLE I-RESIDENTIAL RATES Household Street PROPOSED Total Net Franchise Pavement Hazardous Sweeping/ TOTAL RESIDENTIAL REFUSE Impact To Hauler Fee Fee Waste Fee Community MONTHLY PerSFR Fund RATE Service Level 1-96-gallon refuse (black)cart plus a recycling(blue) cart and green waste(green)cart of either a 64-or 96-gallon size. $ 17.84 $ 2.68 $ 0.65 S0.32 $0.96 $ 22.44 Service Level 2-64-gallon refuse (black)can plus a recycling blue) cart and green waste(green)cart of either a 64-or 96-gallon size. $ 16.70 $ 2.51 $ 0.53 $0.32 50.96 $ 21.02 additional 64-gallon refuse(black) cart S 7.42 $ 1.11 $ 0.26 $ 8.80 additional 96-gallon refuse(black) cart $ 9.12 $ 1.37 $ 0.32 $ 10.81 r a EXHIBIT "A" SOLID WASTE AND RECYCLING RATES TABLE 2-COMMERCIAL FRONT LOAD REFUSE Pavement PROPOSED COMMERCIAL FRONT LOAD REFUSE Total Net Franchise Impact TOTAL To Hauler Fee Fee MONTHLY RATE Front Load Refuse Bin Size:2 1� time per week $ 70.30 $ 10.55 $ 2.46 $ 85.51 L� 2 time per week $ 128.11 $ 19.22 $ 4.48 S 156.21 3 time per week 5 198.40 $ 29.76 $ 6.94 $ 241.71 4 time per week $ 268.72 $ 40.31 S 9.41 S 327.24 5 time per week $ 338.53 $ 50.78 $ 11.85 S 412.17 6 time per week $ 409.08 $ 61.36 $ 14.32 $ 497.97 1 Extra Pick-up,On-Site S 10.30 $ 1.55 $ 0.36 $ 12.21 1 Extra Pick-up,Unscheduled $ 23.89 $ 3.58 $ 0.84 $ 28.31 Front Load Refuse Bin Size:3 Yard 1 time per week $ 93.86 $ 14.08 $ 3.28 $ 114.52 2 time per week $ 175.56 $ 26.33 $ 6.14 $ 214.65 3 time per week $ 269.48 $ 40.42 $ 9.43 5 329.24 4 time per week $ 371.41 $ 35.71 S 13.00 $ 453.33 5 time per week 5 457.29 $ 68.59 S 16.01 $ 558.41 6 time per week $ 550.96 $ 82.64 $ 19.28 $ 672.70 1 Extra Pick-up,On-Site $ 12.25 $ 1.84 $ 0.43 $ 14.51 1 Extra Pick-up,U=, 4 $ 3.88 $ 0.90 $ 30.62 Front.Load Refu1 time per week 5 18.62 S 4.35 S 151.53 time per week $ 35.40 $ 8.26 $ 288.49 3 time per week $ 54.04 $ 12.61 S 440.13 4 time per week $ 484.53 $ 72.68 $ 16.96 $ 591.78 5 time per week $ 610.44 $ 91.57 $ 21.37 $ 745.39 6 time per week $ 732.08 $109.81 5 25.62 $ 893.94 1 Extra Pick-up,On-Site $ 14.19 $ 2.13 $ 0.50 $ 16.82 1 Extra Pick-up,Unscheduled $ 27.78 $ 4.17 S 0.97 $ 32.92 Front Load Refuse Bin Size:6 1 time per week $ 179.65 $ 26.95 S 6.29 S 219.49 2 time per week $ 346.83 S 52.02 $ 12.14 $ -424.20 3 time per week S 526.97 $ 79.05 5 18.44 $ 644.28 4 time per week $ 706.15 $105.92 $ 24.72 $ 363.21 5 time per week $ 885.81 $132.87 $ 31.00 S 1,082.71 6 time per week S1,065.47 $159.82 S 37.29 S 1,302.21 Extra Pick-up,On-Site $ 18.09 $ 2.71 S 0.63 S 21.43 _ Extra Pick-up,Unscheduled S 31.68 S 4.75 S 1.11 S 37.54 7 I EXHIBIT "A" SOLID WASTE AND RECYCLING RATES TABLE 3-COMMERCIAL FRONT LOAD RECYCLING PROPOSED Pavement COMMERCIAL FRONT LOAD RECYCLING. Total Net Franchise Impact TOTAL To Hauler Fee Fee MONTHL RATE Front Load Recycling-Bin Size:2 yard 1 time per week S 53.44 $ 8.02 $ 1.87 $ 63.33 2 time per week $ 94.38 $ 14.16 5 3.30 5 111.84 3 time per week S $ - $ - $ - time per week $ $ $ $ - 5 time per week $ $ $ $ - 6 time per week $ S - $ 5 Front Load Recycling Bin Size:,3-yaid 1 time per week $ 68.56 $ 10.28 5 2.40 $ 31.24 2 time per week $ 124.97 $ 18.75 $ 4.37 $ 148.09 3 time per week $ - $ - S - $ - 4 time per week $ $ $ - $ 5 time per week $ $ $ $ 6 time per week 5 S $ $ I Front Load Recycling Bin Size:4-yard. 1 time per week S 90.43 $ 13.56 $ 3.17 $ 107.16 2 time per week $ 168.56 $ 25.28 5 5.90 $ 199.74 3 time per week $ - $ - S $ 4 time per week $ $ 5 $ 5 time per week $ $ - $ $ 6 time per week S $ 5 S Front Load Recycling,Biri Size:6-yard- 1 time per week $ 129.06 $ 19.36 S . 4.52 S 152.94 2 time per week $ 245.64 5 36.85 $ 8.60 S 291.08 3 time per week 5 $ - - 4 time per week S 5 5 S 5 time per week $ $ $ S 6 time per week $ $ I i i I EXHIBIT "A" SOLID WASTE AND RECYCLING RATES TABLE 4-COMMERCIAL FRONT LOAD COMPACTOR Pavement PROPOSED COMMERCIAL FRONT LOAD COMPACTOR Total Net Franchise Impact TOTAL To Hauler Fee Fee MONTHLY RATE Front Load Compactor Bit!Size:2-yd . II 1 time per week $ 106.44 $ 15.97 $ 3.73 $ 128.34 1 2 time per week $ 200.12 $ 30.02 $ 7.00 $ 241.54 3 time per week S 306.56 $ 45.98 $ 10.73 $ 369.88 4 time per week $ 413.00 $ 61.95 $ 14.46 $ 498.22 5 time per week $ 518.96 $ 7734 $ 18.16 $ 625.97 6 time per week $ 625.65 $ 93.85 S 21.90 $ 754.61 1 Extra Pick-up,On-Site $ 18.09 $ 2.71 $ 0.63 S 21.43 i Extra Pick-up,Unscheduled $ 31.68 $ 4.75 $ 1.11 $ , 37.54 Front Load Compactor Bin Size:3-yd 1 time per week $ 147.81 $ 22.17 $ 5.17 S 178.46 2 time per week $ 283.19 $ 42.48 $ 9.91 $ 342.19 3 time per week S 431.07 $ 64.66 $ 15.09 S 520.73 4 time per week S 578.69 $ 86.80 $ 20.25 $ 698.96 5 time per week S 726.80 $109.02 S 25.44 $ 877.77 6 time per week $ 874.42 $131.16 $ 30.60 $ 1,056.00 1 Extra Pick-up,On-Site $ 23.92 $ 3.59 S 0.84 $ 28.35 1 Extra Pick-up,Unscheduled $ 37.51 $ 5.63 $ 1.31 $ 44.45 FrontLoad Compactor Bin Size:4-yd: ,' 1 time per week $ 196.07 $ 29.41 $ 6.86 $ 236.74 2 time per week $ 379.55 $ 56.93 $ 13.28 $ 458.58 3 time per week $ 575.73 $ 86.36 $ 20.1.5 $ 695.45 4 time per week $ 771.90 $115.78 $ 27.02 S 932.31 5 time per week $ 968.06 f$145.21 $ 33.88 S 1,169.17 6 time per week jS1,1CG3.26 $ 4.49 $ 40.71- S 1,404.89 1 Extra Pick-up,On-Site 4.46 $ 1.04 $ 35.271 Extra Pick-up,Unscheduled 6.50 $ 1.52 $ 51.37 O EXHIBIT"A" SOLID WASTE AND RECYCLING RATES TABLE 5-ROLL OFF AND COMPACTOR PROPOSED ROLL OFF AND COMPACTOR SERVICES Total Net Franchise Pavement TOTAL p To Hauler Fee MONTHLY Fee RATE I ROLL OFF AND COMPACTORS,Service Rate for both Refuse and Recycling Low-boy Rolloff Box-10 yards $ 165.00 $ 24.75 $ 5.78 $ 195.53 Open Top.Rolloff Box-20 yards 5 165.00 $ 24.75 $ 5.78 S 195.53 Open Top Rolloff Box-40 yards $ 165.00 $ 24.75 $ 5.78 195.53 Compactor-40 yards $ 184.40 $ 27.66 $ 6.45 $ 218.51 REFUSE,Per ton Roll off and Compactor Rate $ -47.38 $ 7.11 $ 1.66 $ 5I.15 Temporary 10-,20-or 40-yard Bin,7-day Rental,6-ton maximum. $ 468.68 .$ 70.30 $ 16.40 $ 555.39 Temporary 40-yard Bin,Additional per day rental rate. $ 22.00 $ 3.30 $ 0.77 $ 26.07 Temporary 40-yard Bin,Additional overweight tonnage over 5-tons $ 35.38 $ 5.31 $ 1.24 V x CALIFORNI,; AGENDA REPORT MEETING DATE: December 8, 2009 Council Item(X) CRA Item ( ) TITLE: FY 2008-09 Quarterly Financial Update-6/30/2009 PRESENTED BY: Bernie Simon, Finance Director RECONA9ENDATION: Approve BACKGROUND: Council has requested that staff provide a quarterly financial update. Fiscal year quarter to date for the current fiscal year 2008-09 was compiled for the twelve months ending June 30, 2009 and includes the proposed audit adjustments. The results are presented for your review. DISCUSSION: - Overall General Fund Balance Reserve at June 30, 2009 ended at $4,060,385 which was 4.0% above the projected fund balance reserve based on the revised budget. CRA Fund Balance Reserve at June 30, 2009 ended at $9,837,380 which was 29.8% above the projected fund balance reserve based on the revised CRA budget. The financial data of Revenue and Expenditures has been summarized and categorized for your convenience due to the large amount of raw data. Total Revenue by Fund and Total Expenditures by Fund are presented as of June 30, 2009. General Fund revenues through June 30, 2009 amounted to$4,953,340. This represents 93.0%of the estimated revenue in the budget. Analysis of General Fund Revenues Revenue Budget Est. Budget Received Revenue Est. Through Rev % 06-30-09 Property Taxes 1,492,946 105.6% 1,577,487 Franchise Fees 410,000 103.7% 425,216 Sales Tax/Triple Flip 971,383 95.3% 925,509 MVLF 63,617 66.9% 42,623 Child Care 1,126,797 82.6% 931,304 COUNCIL AGENDA ITEM NO. C Bld lan Fees 239,255 50.4% 120,745 Use of Money Property 143,500 80.6% 115,745 Other Fees 247,532 96.5% 239,029 Sr Housing Residual 300,000 100.0% 300,000 Other 330,728 83.3% 275,682 Total 1 5,325,758 1 9.9% 1 4,953,340 General Fund Revenue has been summarized above by major types. Because of the ongoing economic recession, most economy-based, development and interest-related revenues continue to decline from prior year levels. Revenues for property taxes and franchise fees remain at or slightly above budget levels for the current fiscal year under review because the economy has only minor effects on most franchise revenues and the majority of secured property in Grand Terrace is not in the most volatile assessment valuation base of any property purchased within the last three years. General Fund expenditures through June 30, 2009 amounted to$5,853,791 or 91.7%of budget. Another $247,069 in the General Fund was encumbered but not spent. These encumbrances were carried forward as a continued appropriation into the FY 2009-10 Budget. General Fund Sheriff's contract and law enforcement expenditures amounted to $1,746,546 which approximated the budget for the year. Child Care direct expenditures amounted to $894,402 which was 13.0% less then budgeted expenditures while Child Care revenues exceeded direct expenditures by 4.0%. Proposed audit adjustments that are reflected in the FY 2008-09 General Fund financial results that will affect the FY 2009-10 Budget are: 1) Recording of the previous City Manager's settlement agreement in the fiscal year contracted FY 2008-09 versus the fiscal year paid and budgeted FY 2009-10. 2) Deferral of Liability Insurance charges posted by staff in the amount of approximately $100,000 to match the liability insurance year to the year posted. This is a one-time savings. CRA tax increment received of$8,961,500 was 27% above the estimated amount in the budget. The increase in tax increment also increased the pass-through due to the overlapping taxing agencies. The Traffic Safety Fund is temporarily negative in order to recognize the full liability due to Redflex for their part of traffic light citation revenues at June 30, 2009. The financial information was compiled from audited(but not finalized) financial results at June 30, 2009. FISCAL IMPACT: None by this report 7 Respectfully submitted, Bernie Simon Finance Director Manager Approval: Betsy M. Adams City Manager ATTACHIIENTS: FY 2008-09 Quarterly Financial Update—6/30/2009 3 I i I i _ _ I l City and CRA of Grand Terrace Quarterly Financial Report FY 2008-09 June 30, 2009 i i 4 �11 Ile l City and CRA of Grand Terrace Fund Balance Reserve Report by FY Quarter End and Fund Balance Reserve based on Revised FY 2008-09 Budget 6/30/2009 5 City and CRA of Grand Terrace FY 2008-09 Fund Balance Reserves July 1, 2008 through June 30, 2009 Fiscal Year to Date Expenditure Analysis by Quarter Fund Audited Sept 30,08 Der-31,08 Mar.31,08 Jun.30,09 Revised Available FY-to-date FY-to-date FY-to-date FY-to-date Budget Fund Balance Fund Fund Fund Fund FY200849 08-30-08 Balance Balance Balance Balance GENERAL FUND,UNDESIGNATED 4,002,335 1,456,059 1,566,811 2,362,422 3,101.141 2,956,483 GENERAL FUND,DESIGNATED 925,558 925,558 925,558 1 925,558 1 925,558 I 1 1 925,558 GENERAL FUND,DESIGNATED OTHER 33,E 33,E 33,6W 1 33,E 33,6861121,686 TOTAL GENERAL FUND 4;961,579 2,415,303 2,526,055 3,321,668 4,060,385 3,903,727 I 11-STREET FUND 777,754 783,382 816,490 833,258 789,590 1,465,661 12-STORM DRAIN FUND 87,394 74,288 70,843 69,720 74,599 107,659 13-PARK FUND 305,426 303,049 283,575 263,405 273,532 228,775 14-SLESF(AB3229 COPS) 0 (289,241) (289,491) (238,661) 0 0 15-AIR DUALITY IMPROVEMENT FUND 48,041 48,324 48,384 55,018 80,174 36,077 16-GAS TAX FUND 38,660 (128,692) (149,459) (191,585) 44,537 4 17-TRAFFIC SAFETY FUND 12,815 24,798 34,239 57,673 (109,430) 12,815 19-FACILITIES FUND 197,870 199,355 200,022 198,296 202,423 208,894 20-MEASURE'S"FUND 97,424 9,025 30,336 47,986 81,343 7,847 21-WASTE WATER DISPOSAL FUND 1,818,300 2,037,750 2,024,642 2,379,416 1,757,882 1,712,486 26-LNDSCP 8 LGTG ASSESSMENT DIST 15,534 12,457 16,249 15,152 14,223 13,509 41-PUB FIN AUTH DEBT SERVICE FUND 0 0 0 0 0 0 44-,,CAPITAL PROJECT-BIKE LANE (3,743) (3,743) (70,205) (83,665) (42,025) (1,163) 46-CAPITAL IMPROVEMENTS=STREET! (1,182) (1,182) (1,182) (1,182) 2,655 (1,182) 47-CAP.PRJ.BARTONICOLTON BRIDGE (166,262) (291,388) (291,387) (291,388) (77,077) (166,262) TOTAL OTHER CITY FUNDS 3,228,031 2,778,182 2,723,055 3,113,443 3,072,426 3,625,120 32-CAPITAL PROJECTS FUND (572,466) (924,784) (983,704) (1,089,726) 142,298 (291,670) 33-DEBT SERVICE FUND 7,029,755 5,089,822 7,655,768 7,822,163 8,289,357 6,621,368 34-LOW INCOME HOUSING FUND 3,990,580 2,204,765 2,008,704 1,965,855 1,405,725. 11245,021 TOTAL CRA FUNDS 10,447,869 6,369,803 8,680,768 8,698,292 9,837,380 71,574,719 1 Grand Total-ALL FUNDS 18,637,479 11,563,288 13,929,878 15,133,401 16,970,191 15,103,566 City and CRA of Grand Terrace FY 2008-09 Fund Balance Reserves July 1, 2008 through June 30,2009 Fiscal Year to Date Expenditure Analysis by Quarter Fund Sept 30,08 Sept 30,08 Dec.31,08 Dec.31,08 Mar.31,09 Mar.31,09 Jun.30,09 Jun.30,09 Revised Revised FY-to-date FY-to-date FY-to-date FY-to-date FY-to-date FY-to-date FY-to-date FY-to-date Budget Budget Revenues Expend Revenues_ Expend. Revenues Expend. Revenues Expend FY2008-09 FY2008-09 Encumb. Encumb. Encumb Revenues Expend TOTAL GENERAL FUND 466,788 3,013,064 1,216,943 3,652,467 2,874,562 41614,475 4,963.3401 5,853,79111 5,325,7581 6,383,611 11-STREET FUND 6,628 0 44,250 5,514 63,775 8,271 147,822 135,986 817.690 129,683 12-STORM DRAIN FUND 644 13,750 1,490 18,041 1,033 18,707 2,812 16,606 37,430 17,166 13-PARK FUND 2,614 4,991 8,285 30,138 6,275 48,296 8,080 39,921 35,847 112,498 14-SLESF(AB3229 COPS) 0 289,241 0 289,491 50,955 289,616 290,416 290.416 299,045 299,046 15-AIR QUALITY IMPROVEMENT 339 56 834 491 7,723 746 15,519 3,385 16,485 28,449 16-GAS TAX FUND 1 35,286 202.638 86,845 274,964 100.697 330,942 415,467 409,5911 467,629 506.284 17-TRAFFIC SAFETY FUND 13,594 1,611 25,608 4,184 51,237 6,379 76,112 198,357 57,031 57,031 19-FACILITIES FUND 1,485 0 3,530 1,378 2,493 2,067 4,554 0 28,781 17,757 20-MEASURE'S"FUND 32,801 121,200 75,945 143,033 101,911 151,349 158,368 174.450 196,354 285,931 21-WASTE WATER DISPOSAL Ft 272,362 52,912 589.922 383,580 1,025,753 464,637 1.554,252 1,703,718 1,629,559 1,735,373 26-LNDSCP&LGTG ASSESSME -of 3,077 5,745 5,030 6,198 6,580 11,843 13,153 12,325 14,350 41-PUB FIN AUTH DEBT SERVICI 0 0 0 0 0 0 274,146 276,019 276,019 276,019 44-CAPITAL PROJECT-BIKE LAt 0 0 0 66,462 0 79,922 58,655 96,937 129,711 127,131 46-CAPITAL IMPROVEMENTS-S 0 0 0 0 0 0 122,550 118,713 80,000 60,000 47-CAP.PRJ.BARTONICOLTON 01 125,1261 0 125,1251 0 125,126 100,917 93,331 580.0001 580,000 TOTAL OTHER CITY FUNDS 364,753 814,602 842,454 1,347,430 1,418.050 1,532,638 3,241,513 3,569,583 4,843,806 4,246,716 32-CAPITAL PROJECTS FUND 12,294 364.612 25,020 436.258 41,587 558,847 1,845.024 662,09" 1,853,698 1,657,902 33-DEBT SERVICE FUND 50,595 1.990,528 2,729,488 2.103.475 3,073,089 2,280.661 7,922.748 6,664,214 6,395,442 6,803,828 34-LOW INCOME HOUSING FUN 23,913 1,809,728 727,588 2,709,445 799,498 2,824,223 1,829,185 4,159,853 1,552,875 4,288,434 TOTAL CRA FUNDS 86,802 4,164,868 3,482,077 5,249,178 3914154 5 663 731 11,596,937 11,486163 9 802 015 12 760164 Grand Total-ALL FUNDS 918,343 7,992,534 5,541,474 10,249,075 8,206,766 11,710,844 19,791,79D 20,909,537 19,771,579 23,390,491 J ' I f City and CRA of Grand Terrac e Quarterly Financial Report FY 2008-09 June 30, 2009 i REVENUES QUARTER TO DATE i City and CRA of Grand Terrace Budget: FY 2009-10 Revenue Report,for Twelve Months July 1, 2008 through June 30, 2009 Fiscal Year to Date Revenue Analysis by Quarter REVENUES 10-GENERAL FUND Sept 30,08 % De-- 31,08 % Mar.31,09 % Jun.30,09 % Revised FY-to-date 2m FY-to-date so% FY-to-date 75% FY-to-dete Im Budget Revenue Revenue Revenue Revenue FY 2008-09 Revenue PROPERTYTAXES 3,423 0.20A 180,382 12.1%1 755,919 50:6% 1,577,487 105.7% 1,492,946 LICENSES AND PERMITS 10,540 1.5% 119,685 16.5% 270,728 37.3% 591,0471 81.5% 725,251 SALES TAX/SALES TAX-IN LIEU 137,757 14.2% 137,757 14.2% 575,939 59.3% 929,5091 95.7% 971,383 'INTERGOVERNMENTAL 14,731 9.9% 185,935 124.7% 53,424 35.8% 91,872 61.6% 149,132 CHARGES FOR SERVICES 19,660 15.5% 35,861 28.3% 110,148 86.9% 151,760 119.7% 126,800 PLANNING FEES 10,500 48.1% 9,250 40.6% 24,100 105.8% 22,900 100.5% 22,776 RECREATION FEES 3,418 30.2%1 4,421 39.1% 5,675 50.2% 10,267 90.9% 11,300 CHILD CARE FEES 216,775 19.2%1 442,283 39.3% 664,663 59.0% 931,304 82.7% 1,126,797 PARK FEES 5,472 51.3%1 6,402 60.1% 7,562 70.9% 9,562 89.7% 10,660 FINES&FORFEITURES 4,665 15.0%1 10,501 33.7% 21,741 99.7% 39,789 127.5% 31,195 USE OF MONEY&PROPERTY 38,330 11.2%1 82,841 24.1%6 81,929 23.9% 296,095 86.3% 343,150 MISCELLANEOUS REVENUE 1,517 10.6%1 1,625 11.3% 2,734 19.0% 1,748 12.2% 1 14.368 TRANSFERS 0 0.0% 0 0.0% 300,000 100.0%1300,000 100.0% 300,000 TOTAL GENERAL FUND 466,788 &8%j 1,216,943 22.9%1 2,874,562 54.0%1 4,953,340 93.0% 5,325,7581 11-STREET FUND 5,628 0.7%1 44,250 5.4% 63,775 7.8% 147,822 18.1%11 817,590 12-STORM DRAIN FUND 644 1.7% 1,490 4.0% 1,033 2.8% 2,812 7.5% 1 37,430 13-PARK FUND 2,614 7.3% 8,285 23.1% 6,275 17.5% 8,666 22.5% 1 35,847 14-SLESF(AB3229 COPS) 0 0.0% 0 0.0% 50,955 17.0% 290,416 97.1% 299,045 15-AIR QUALITY IMPROVEMENT FUND 339 2.1% 834 5.1% 7,723 46.8% 15,519 94.1% 16,485 16-GAS TAX FUND 35,286 7.5% 86,845 18.6% 100,697 21.5% 415,467 88.8% 467,629 17-TRAFFIC SAFETY FUND '13,594 23.8% 25,608 44.9% 51,237 89.8% 76,112 133.5% 57,031 19-FACILITIES FUND , 1,485 5.20% 3,530 12.3% 2,493 8.7% 4,554 15.8% 28,781 20-MEASURE FUND 32,801 16.7% 75,945 38.7% 101,911 51.9% 158,368 80.7% 1 196,354 21-WASTE WATER DISPOSAL FUND 272,362 16.7% 589,922 36.2% 1,025,753 62.9% 1,554,252 95.4% 1 1,629,559 26-LNDSCP&LGTG ASSESSMENT DIST 0 0.0% 5,745 46.6% 6,198 50.3% 11,843 96.1% 12,325 41-PUB FIN AUTH DEBT SERVICE FUND 0 0.0% 0 0.0% 0 UR 274,146 99.3% 276,019 44-CAPITAL PROJECT-BIKE LANE 0 0.0% 0 0.0% 0 0.0% 58,655 45.2%46-CAPITAL IMPROVEMENTS-STREETS 0 0.0% 129,711 0 0.0% 0 0.0% 122,550 204.3% 2600001 9,711 47-CAP.PRJ.BARTON/COLTON BRIDGE 0 0.0%1 01 0.0% ,' 01 0.0% 100,917 17.4% 580,000 7 TOTAL OTHER CITY FUNDS 364.753 .9% 842 454 18.1% 1 418 050 30.5% 3 2415 14 69.8% 4 643 806 32-CAPITAL PROJECTS FUND 12,294 0.7%1 25,020 1.3% 41,587 2.2% 1,845,024 99.5% 1.853,698 33-DEBT SERVICE FUND 50,595 0.8% 2,729,488 42.7% 3,073,069 48.1% 7,922,748 123.9% 6,395,442 34-LOW INCOME HOUSING FUND 23,913 1.5% 727,569 46.9% 799,498 51.5% 1,829,165 117 8% 1 1,552,875 TOTAL CRA FUNDS 86 802 0.9% 3,482,077 35.5% 3 914154 39.9% 11 596 936 118.3% 9 802 015 Grand Total-ALL FUNDS 918,343 4.6% 5 541 474 28.0% 8,206,766 41.5% 19,791.789 100.1% 19 771 579 9 i i f, y i 21 i City and CRA of Grand Terrace Quarterly Financial Report FY 2008-09 June 30, 2009 EXPENDITURES QUARTER TO DATE 11 I City and CRA of Grand Terrace FY 2009-10 Expenditure Report for Twelve Months July 1, 2008 through June 30, 2009 Fiscal Year to Date Expenditure Analysis by Quarter EXPENDITURES AND ENCUMBRANCES 10-GENERAL FUND Sept.30,08 % Dea 31,08 % Mar.31,09 % Jun.30,09 % Roy8ed FY-to-date 2% FY-to-date W% FY-to-date 75% FY-to-date 100% Budget Expend, Expend. Expend. Expend FY 2008-09 Encumb. Encumb. Encumb. Encwnb 110 CITY COUNCIL 13,626 24.2% 21,905 38.8% 33,104 58.7% 41,118 72.9% 56,400 120 CITY MANAGER 104,049 22.2% 224,636 48.0% 337,988 72.2% 584,961 125.0% 467,895 125 CITY CLERK 74,943 28.3% 137,874 52.1% 201,284 76.1% 262,038 99.1% 264,507 140 FINANCE 99,879 22.4% 246,320 55.2% 333,563 74.8% 426,459 95.6% 446,238 160 CITY ATTORNEY 15,356 . 19.2% _81, 669 102.1% 109,737 137.2% 106,330 132.9% 80,000 172 BUILDING AND SAFETY 81,937 . 57.0% 101.365 70.5% 118,088 82.1% 135,880 94.5% 143,818 175 PUBLIC WORKS 50,191 -52.2% 61,060 63.5% 71,865 74.7% 82,617 85.9% 96,183 180 COMMUNITY SERVICES 198,493 24.4% 423,108 51.9% 583,065 71.6% 756,945 92.9% 814,750 185 RENTAL INSPECTION PROG 14,087 31.9% 26,683 60.5% 38,245 86.7% 50,939 115.4% 44,129 190 NON-DEPARTMENTAL 173,887 14.3% 197,266 16.2% 333,740 27.4%1 920,637 75.7% 1,216,312 370 COMMUNITY DEVELOPMENT 171,617 43.6% 174,031 44.2% 302,095 76.7% 379,967 96.5% 393,668 380 GIS(GEOGRAPHIC INFORMA 31,909 25.6% 56,125 44.9% 78,523 62.9% 102.653 82.2% 124,863 410 LAW ENFORCEMENT 1,623,878 92.9% 1,971,121 95.7% 1,699.496 97.3% 1,746,576 100.0% 1,747,105 440 CHILD CARE SERVICES 264,931 .26.0% 485,421 47.6% 677,658 66.4% 894,402 87.6% 1,020,618 450 PARK MAINTENANCE 80,887 35.2% 127,336 55.4% 172,223 75.0% 229,973 100.1% 229,695 631 STORM DRAIN MAINTENANCE 4,500 100.0% 4,500 100.0% 5,400 120.0% 5,400 120.0% 4,500 801 PLANNING COMMISSION 447 7.8% 1,207 21.2% 2,107 37.0% 2,807 49.2% 5,700 804 HISTORICAUCULTURALCOM 20 1.7% 176 14.6% 184 15.3% 241 20.1% 1,200 805 SENIOR CITIZENS PROGRAM 2,751 25.7%1 3,292 30.8% 4.442 41.5% 11,015 102.9% 10,700 808 EMERGENCY OPERATIONS CE 5,676 41.6% 6,530 47.8%1 10,4061 76.2% 12,503 91.6%1 13,650 999 COST ALLOCATION 61 0.0% (399.157) 50.0% (598,738) 75.0% (899,671) 112.7% 11 TOTAL GENERAL'FUND 3,013,064 47.2% 3 652 487 57.2% 4 514 475. 70.7% 5 853 790 91.796 6.383.811 0) 11-STREET FUND: 0 0.0% 5,514 4.3% 8,271 6.4% 135,986 104.9% 1 129,683 12-STORM DRAIN FUND 13,750 80.1% 18,041 105.1% , 18,707 109.0% 15,606 90.9% 17,165 13-PARK FUND 4,991 4.4% 30,136 26.8% 48,296 42.9% 39,921 35.5% 1 112,498 14-SLESF(A63229 COPS) 289,241 96.7% 289,491 96.8% 289,616 96.8% 290,416 97.1% 1 ,045 15-AIR QUALITY IMPROVEMENT FL 56 0.2% 491 1.7% 746 2.6% 3,385 11.9% 1 1449 16-GAS TAX FUND 202,6381 40.0% 274,964 54.3% 330,942 65.4% 409,591 80.9% 15 17-TRAFFIC SAFETY FUND 1,611 06,284 , . , 2.8% 4,184 7.3% , 6379 112% 198357 347.8% 06,031 19-FACILITIES FUND 0 0.0% 1,378 7.8% 2,067 11.6% 0 0.0% 1 17,757 20-MEASURE"I'FUND 121,200 42.4% 143,033 50.0% 151,349 52.9% 174,450 61.0% 1 285,931 21-WASTE WATER DISPOSAL FUN 52,912 3.0%1 383,580 22.1% 464,637 26.8% 1,703,718 98.2% 1 1,735,373 26-LNDSCP 3 LGTG ASSESSMENT 3,077 21.4% 5,030 35.1%1 6,580 45.9% 13,153 91.7% 14,350 41-PUB FIN AUTH DEBT SERVICE F 0 0.0% 0 0.0%1 0 0.0% 276,019 100.0% 276,019 44-CAPITAL PROJECT-BIKE LANE .-0-0.0% 66,462 52.3% 79,922 62 96,937 70.2% 127,131 46-CAPITAL IMPROVEMENTS-S 0 0.0% 0 0.0% 0E21.Aft ��193,331 18,713 197.9% 60,000 47-CAP.PRJ.BARTON/COLTON BR 125,126 21.6% 125,125 21.6% 125,126 16.1% 580,000 TOTAL OTHER CITY FUNDS 814 602 19.2% 1 347 430 31.7% 1,532 638 36.1% 3 569 583 84.1% 4.246.716 32-CAPITAL PROJECTS FUND 1 364.612 22.J3% 436,258 26.3% 558,847 33.7% 662,096 39.9% 1,657,902 33-DEBT SERVICE FUND 1,9 00,528 29. 2,103,475 30.9% 2,280661 33.5% 6,664,214 979% 3,82834-LOW INCOME HOUSING FUND 1,809,728 42. 2,709,445 63.0% 2,824,223 ' 65.7% 4,159,853 96.8% 4,298,434 TOTAL CRA FUNDS 4,164,868 32.6% 5.249178 41.1% 5.663 731 44.4% 11,486,164 90.0% 12,760164 Grand Total-ALL FUNDS 7.992,534 34.2% 10,249 075 43.8% 11.710844 50.1% 20 909,537 89.4% 23,390 491 Notes: Expenditures include Transfers-Out 11 City and CRA of Grand Terrace Budget : FY 2008-09 Expenditure Report for Fiscal Year July 1, 2008 through June 30,2009 100.0%of FY Completed With Breakdown by Category CATEGORY 10-GENERAL FUND Year-to-date Year-to-date TOTAL Salaries Maimt capital Expenditures Encambrancos Yoar-to-data a Contz acts & Ex pad Benefits R Other Encumb. 'h°'s 110 CITY COUNCIL 41,118 0 41,118 24,0971 1 17 022 0 120 CITY MANAGER 584,961 0 584,961 569 058 1 15,903 0 125 CITY CLERK 262,038 0 262,038 212 286 1 47197 i 140 FINANCE 426,459 3,535 429,994 368,636 1 61358 160 CITY ATTORNEY 106,330 0 106,330 0 1106 330 0 172 BUILDING AND SAFETY 135,880 0 135,880 60,534 1 71,827 3 519 175 PUBLIC WORKS 82,617 0 82,617 39,503 1 43114 0 180 COMMUNITY SERVICES 756,945 2,475 759 420 445 071 1309 420 4929, 185 RENTAL INSPECTION PROG 50,939 � 0 50,939 46,196 I 4,743 0 190 NON-DEPARTMENTAL 920,637 238162 1,158,799 0 1623 450 535,349 370 COMMUNITY DEVELOPMENTIPLANNIP 379,967 2 897 382 864 211 1169,704 1 407 380 GIS(GEOGRAPHIC INFORMATION SY 102,653 0 102,653 76 686 1 16 246 9 721 410 LAW ENFORCEMENT 1,746,576 0 1 746 576 0 1)721,048 25,529 440 CHILD CARE SERVICES 894,401 0 894 401 789 376 1102174 2 851 450 PARK MAINTENANCE 229,973 0 229,973 106 659 1117 281 5,833 631 STORM DRAIN MAINTENANCE 5,400 0 5,400 0 1 5,400 0 801 PLANNING COMMISSION 2,807 0 2,8 2,350 1 457 0 804 HISTORICAUCULTURAL COMMITTEE 240 0 240 0 1 240 0 805 SENIOR CITIZENS PROGRAM 11,015 0 11,015 0 111015 0 808 EMERGENCY OPERATIONS CENTER 12,503 0 12,503 0 1 11,771 999 COST ALLOCATION (899,671) 0 (899,671) 0 1 0 899 TOTAL GENERAL FUND 5,853,791 247,069 6100 860 Z95Z405 3,455,701 07 2" 96.0% 4.0% 100.0% 48.4% 1 56.6% -5.0% I 11 -STREET FUND 135,986 0 135,986 0 1135 986 0 12-STORM DRAIN FUND 15,606 0 15,606 0 1 15,456 150 13-PARK FUND 39,921 0 39,921 0 110 738 29183 14-SLESF(AB3229 COPS) 290,416 0 290 416 0 290 416 0 15-AIR QUALITY IMPROVEMENT FUND 3,385 0 3,385 0 1 3,385 0 16-GAS TAX FUND 409,591 0 409 591 0 359,628 49,9631 17-TRAFFIC SAFETY FUND 198,357 0 198 357 '8 091 1190 266 0 19-FACILITIES FUND 0 0 0 0 1 0 0 20-MEASURE"I"FUND 174,450 0 174,450 0 174450 0 21 -WASTE WATER DISPOSAL FUND 1,703,718 0 1,703,718 891 1605 827 0 26-LNDSCP&LGTG ASSESSMENT DIST 13,153 0 0 113,153 0 41 -PUB FIN AUTH DEBT SERVICE FUND 276,019 0 0 276,019 0 44-CAPITAL PROJECT-BIKE LANE 96,937 0 0 1 96,937 0 46-CAPITAL IMPROVEMENTS-STREETS 118,713 0 0 118 713 0 47-CAP.PRJ.BARTONICOLTON BRIDGE 93,3311 32 929 0 1 1 134 125125 TOTAL OTHER CITY FUNDS 3,569,583 32,929 3,602,512 105,982 3,292,109 204,421 99.1% 0.9% 100.0% 2.9% 1 91.4% 5.7% 32-CAPITAL PROJECTS FUND 662,0961 146,758 808,854 35,3311 551,925 221,598 33-DEBT SERVICE FUND 6,664,2141 408 6,664 623 0 6,664,623 0 34-LOW INCOME HOUSING FUND 4159,853 408 4160 262 288,380 1,316,289 2,555,5931 TOTAL CRA FUNDS 11,486,164 147,575 11,633,738 323,711 8,532,836 2,777,191 98.7% 1.3% 100.0% 2.8% 1 73.3% 23.9% Grand Total-ALL FUNDS 20,909,538 427,572 21,337,110 3,382,097 15,280,646 2,674,367 98.0% 2.0% 100.0% 15.9% 1 71.6% 12.5% 1e 4 0 r City of Grand Terrace Community Redevelopment Agency of Grand Terrace Fiscal Year 2008-09 REVISED BUDGET Through June 30, 2009 6/4/2009 1� CITY AND CRA OF GRAND TERRACE REVISED BUDGET FY 2008-09 ANALYSIS OF AVAILABLE FUND BALANCE PROJECTED THROUGH 6130109 Prelim Audit Revised Actual REVISED REVISED REVISED Budget Available BUDGET BUDGET BUDGET Adjust Projected FUND FY 2008-09 FY 2008-09 FY 2008-09 for Available REVENUES& APPROPRIATIONS PROJECTED Develper FUND BALANCE TRANSFER &TRANSFER AVAILABLE Fees BALANCE 8/30/2008 IN OUT 6/30/2009 (remote) CONSERVATIVE 6/30/2008 10 GENERAL FUND-Undesignated 4,002,335 5,325,758 (6,371,610) 2,956,483 10 (125,000) 2,831,483 10 GENERAL FUND-Designated 925,558 0 0 925,558 10 0 925,558 10 GENERAL FUND-CLEEP Reserve 33,686 0 (12,000) 21,686 0 21,686 TOTAL GENERAL FUND 4,961,579 5,325,758 R 6 383 610 3,903,727 , (125,000) 3,778,727 11 Street Fund 777,754 817,590 (129,683) 1,465,661 11 (700,000) 765,661 12 Storm Drain Fund 87,394 37,430 (17,165) 107,659 12- (30,000) 77,659 13 Park Fund 305,426 35,847 (112,498) 228,775 13 (25,000) 203,775 14 AB 3229 COPS Fund 0 299,045 (299,045) 0 14 0 0 15 Air Quality Improvement Fund 48,041 16,485 (28,449) 36,077 15 0 36,077 16 Gas Tax Fund 38,660 467,628 (506,284) 4 16 0 4 17 Traffic Safety Fund 12,815 57,031 (57,031) 12,815 17 0 12,815 19 Facilities Development Fund 197,870 28,781 (17,757) 208,894 19 (20,000) 188,894 20 Measure I Fund 97,424 196,354 (285,931) 7,847 20 0 7,847 21 Waste Water Disposal Fund 1,818,300 1,629,559 (1,735,373) 1,712,486 21 0 1,712,486 26 LSCPG1 LGHTG Assessment Dist 15,534 12,325 (14,350) 13,509 26 0 13,509 44 Bike Lane Capital Fund (3,743) 129,711 (127,131) (1,163) 44 0 (1,163) 46 Street Improvement Projects (1,182) 60,000 (60,000) (1,182) 46 0 (1,182) 47 Barton Rd.Bridge Project (166,262) 580,000 (580,000) (166,262) 47 0 (166,262) TOTAL OTHER FUNDS 3,228 031 4,367 786 3,970 697 3,625120 775,000 2,850,120 32 CAPITAL PROJECTS FUND (572,466) 1,853,698 (1,657,902) ;376,670) 32 0 (376,670) 33 DEBT SERVICE FUND 7,029,755 6,395,441 _ (6,803,828) 6,621,368 33 0 6,621,368 34-LOW 8.MODERATE HOUSING 3,990,580 1,552,875 (4,298,434) 1,245,021 34 0 1,245,021 TOTAL CRA FUNDS 10,447 869 9,802,014 12 760,164 7 489 719 0 7,489,719 TOTAL-ALL FUNDS 18,637.479 19.495.558 (23,114,471) 16,018,566 900,000 14,118,566 Currei Wised Budget 05-05 09 A Fund Balances r REVISED BUDGET FY 2008-09 ANALYSIS OF REVENUE AND EXPENDITURES PROJECTED THROUGH 6/30109 CITY AND CRA OF GRAND TERRACE FY 2008-09 FY 2008-09 FY 2008-09 FY 2008-09 FY 2008-09 FY 2008-09 Adopted ADDITIONS REVISED ADOPTED REVISED BUDGET BUDGET - BUDGET _ Appropriation BUDGET_ (Estimated) Addltlons (Budgeted) Addidons REVENUE& APPROPRIATIONS TRANSFERS IN r &TRANSFERS OUT 10 GENERAL FUND-Undesignated 5,348,271 (22,513) 5,325,758 (5,642,964) (828,646) (6,371.610) 10 GENERAL FUND-Designated 0 0 0 0 0 0 10 GENERAL FUND-CLEEP Reserve 0 0 0 0 (12,000) (12,000) 'TOTAL GENERAL FUND 5,348 271 (22,513) 5,325,758 R 5,542 964 840,646 6 383 610 11 Street Fund 817,590 0 817,590 (129;683) 0 (129,683) 12 Storm Drain Fund 37,430 0 '37,430 (17,165) 0 (17,165) 1.3 Park Fund 35,847 0 35,847 (94,704) (17,7941 (112,498) 14 AB 3229 COPS Fund 299,045 0 299,045 (299,045) 0 (299,045) 15'Air Quality Improvement Fund 16,485 0 16,485 (26,100) (2,349) (28,449) 16 Gas Tax Fund 391,878 75,750 467,628 (471,152) (35,132) (506,284) 17 Traffic Safety Fund 57,031 0 57,031 (57,031) 0 (57,031) 19 Facilities Development Fund 28,781 0 28,781 (17,757) 0 (17,757) 20 Measure I Fund 196,354 0 196,354 (272,267) (13,664) (285,931) 21 Waste Water Disposal Fund 1,629,559 0 1,629,559 (1,739,837) 4,464 (1,735,373) 26 LSCPG/LGHTG Assessment Dist 12,325 0 12,325 (14,350) 0 (14,350) 44 Bike Lane Capital Fund 129,711 0 129,711 (127,131) 0 (127,131) 46 Street Improvement Projects 60,000 0 60,000 (60,000) 0 (60,000) 47 Barton Rd.Bridge Project 580,000 0 580,000 (580,000) 0 (580,000) TOTAL OTHER FUNDS 4,292 036 75,750 4,367 786 3 906 222 64,475 3,970,697 32 CAPITAL PROJECTS FUND 99,404 1,754,294 1,853,698 (315,114) (1,342,788) (1,657,902) 33 DEBT SERVICE FUND 6,415,441 (20,000) 6,395,441 (4,661,323) (2,202,505) (6,803,828) 34 LOW&MODERATE HOUSING 1,562,875 (10,000) 1,552,875 (2,402,302) (1,896,132) (4,298,434) TOTAL CRA FUNDS 8 077 720 1,724.294 9,802,014 7 318 739 5,441 425 12 760,164 TOTAL-ALL FUNDS 17,718,027 1 1,777,531 19,495,558 (16,767,925) (6,346,546) 23,114 471 Rev Rev Rev EX �n ANALYSIS OF BUDGET REVENUES AND EXPENDITURES City of Grand Terrace Schedule of Budget Adjustments Fiscal Year 2008-09 REVENUES COPS Agenda General Streets SLESF GAS TAX Measure I CRA CRA CRA Date Item Description Total 10 11 14 16 20 32 33 34 7/31/2008 N/A $ - $ - $ - $ - $ - $ - $ - $ - $ 8/30/2008 NIA $ - $ - $ - $ - $ - $ - $ - $ - $ - 9/30/2008 N/A $ - $ - $ - $ - $ - $ - $ - $ - $ 10/28/2008 3D Homeland Security Grant $ 992 $ 992 $ - $ - $ - $ - $ - $ - $ - 11/31/2008 N/A $ - - $ - $ - $ - $ - $ - $ - $ - $ - 1219/2008 Homeland Security Grant Correction $ 21,887 $ 21,887 $ - $ - $ - $ - $ - $ - $ 12/9/2008 Homeland Security Grant Correction-reverse 10/28/I $ (992) $ (992) $ - $ - $ - $ - $ - $ - $ - 12/9/2008 Revenue-State COPS Grant(AB3229) $ 100,000 $ - $ - $ 100,000 $ - $ - $ - $ - $ - 12/9/2009 Transfer In to COPS SLESF from General Fund $ (100,000) $ - $ - $(100,000) $ - $ - $ - $ - $ - 2/18/2009 N/A $ - $ - $ - $ - $ - $ - $ - $ - $ CRA5 2/24/2009 CITUE Interest Earnings Projected Decrease $ (80,000) $ (50,000) $ - $ - $ - $ - $ - $ (20,000) $ (10,000) CRAB 2/24/2009 CITY4E TSF of Funds GF to Gas Tax Fund to offset negative $ 75,750 $ - $ - $ - $ 75,750 $ - $ - $ - $ - cm 2/24/2009 CITY4E TSF In of CRA DS Funds to CRA Cap Proj Funds $1,754,294 $ - $ - $ - $ - $ - $1,754,294 $ - $ - 2/24/2009 city 3D EMC Grant Funds $ 4,100 $ 4,100 $ - $ - $ - $ - $ - $ - $ - 2/24/2009 city 3D CERT Trust Contribution for AM Station equipment $ 1,500 $ 1,500 $ - $ - $ - $ - $ - $ - $ - 2/25-5/26/09 None $ - $ - $ - $ - $ - $ - $ - $ - $ Total Additional Revenue Adjustments made through April 28,2009 $1,777,531 $ (22,513) $ - $ - $ 75,750 $ - $1,754,294 $ (20,000) $ (10.000) Adopted Increases to Estimated Revenues incl Adopted Mid ll '�tevenue Adjustments rn of Grand Terrace iedule of Budget Adjustments :al Year 2008-09 EXPENDITURES Agenda General Streets Park Air Qual GAS TAX Measure I Sewer CRA CRA CRA Item Description Total 10 11 13 15 16 20 21 32 33 34 /112008 Boeske Architect PO-Fire Station $ 16,232 $ 16,232 $ . $ - $ - $ - $ - $ - $ _ $ _ $ /1/2008 Carry over Po $ 9,133 $ 9,133 $ - $ - $ - $ - $ - $ - $ - $ - $ 11/2008 Carry over PO-Grand Crossings $ 187,144 $ . $ _ $ _ $ _ $ _ $ _ $ - $ 187,144 $ - $ /1/2008 Carry over PO-Town Center $ 104,066 $ $ - $ _ $ _ $ _ $ _ $ - $ 104,066 $ - $ /1/2008 Carry over PO-Professional Services $ 18,285 $ - $ - $ - $ - $ _ $ _ $ - $ 18,285 $ - $ /1/2008 Carry over PO-Professional Services $ 6,432 $ - $ - $ _ $ _ $ _ $ - $ - $ - $- - $ 6;432 02008 3D Continuing Appropriation-Open PO-Advertising $ 3,138 $ 3,138 $ - $ _ $ _ $ _ $ _ $ _ $ _ $ _ $ _ 02008 31) Continuing Appropriation-Open PO-CVC Sec Sys $ 56,067 $ 56,067 $ - $ - $ - $ - $ - $ - $ - $' _ $ 02008 3D Continuing Appropriation-Open PO-CVC Impr $ 6,259 $ 6,259 $ - $ - $ - $ - $ - $ - $ - $ - $ '2/2008 3D Continuing Appropriation-Open PO-Passive Park $ 10,236 $ - $ - $10.236 $ - $ _ $ _ $ $ _ $ _ $ _ 02008 3D Continuing Appropriation-Open PO-Cont Seal/Ovly $ 14,982 $ - $ - $ - $ - $14,982 $ - $ - $ - $ - - $ 02008 3D Continuing Appropriation-Open PO-Strpg Prgm $ 13,664 $ - $ - $ - $ _ $ - $13,664 $ - $ - $ - $ - ."2/2008 3D Continuing Appropriation-Finance Prof Svcs $ 7,000 $ 7,000 $ - $ - $ - $ . $ - $ - $ _ $ _ $ 02008 3D Continuing Appropriation-Finance Cap.Impr-W $ 81000 $ 8,000 $ . $ - $ - $ - $ - $ _ $ _ $ _ $ _ 7./2008 3D Continuing Appropriation-CED Capital Item $ 7,413 $ 7,413 $ . $ - $ - $ - $ - $ - $ _ $ _ $ .T2008 3F Senior Housing Project;Increase Funding $ 740,000 $ _ $ - $ _ $ $ - $ _ $ _ $ _ $ $ 740,000 4/2008 3G IPS-Retention Due on Pocket Park 13-445- $ 7,558 $ - $ - $ 7,558 $ - $ - $ - $ - $ _ $ _ $ _ 18/2008 31) Homeland Security Grant $ 992 $ 992 $ - $ $ - $ - $ - $ - $ - $ _ $ .8/2008 3E Continue Fire Station Appropriation $ 453,938 $453,938 $ - $ - $ _ $ _ $ _ $ _ $ _ $ - $ _ 8/2008 8A WE TIP program $ 1,500 $ 1,500 $ - $ - $ - $ - $ - $ - $ - $ _ $ '9/2008 3E Chambers Group Professional Services Contract $ 64,136 $ 32,068 $ - $ - $ - $ - $ - $ - $ 32,068 $ - $ .'912008 31 Homeland Security Grant Correction $ 21,887 $ 21,887 $ - $ _ $ _ $ _ $ _ $ _ $ _ $ - $ `9/2008 31 Homeland Security Grant Correction-reverse 10/28l $ (992) $ (992) $ - $ _ $ _ $ _ $ _ $ _ $ _ $ - $ '9/2008 31 Transfer to COPS Fund(reduce due to COPS grard $ (100,000) $(100,000) $ - $ - $ - $ - $ _ $ - $ - $ _ $ '9/2008 3D Changes to Employee Benerds(med/hours/bilingual) $ 11,800 $ 9,0W $ - $ - $ _ $ _ $ $ 800 $ 800 $ - $ 1,200 3/2009 3D Comm Svc 30th Anniv Subsidy events $ 51999 $ 51999 I - $ _ $ - $ - $ _ $ - $ - $ _ $ _ 3/2009 CRA 2 ERAF Payment required by CA 2008 Budget Act $ 448,211 $ - $ - $ - $ - $ - $ - I - $ - $ 448,211 $ 3/2oos CRA 6 Purchase of 22747 Barton Road $ 390,000 $ - $ - $ - $ - $ - $ - $ - $ 390,000 $ - $ 7/2009 CRA 6 Purchase of 22100-200 Barton Road $ 215,000 $ - $ - $ _ $ _ $ _ $ _ $ - $ 215,000 $ _ $ 7/2009 CRA 3 Storm Drain Extension-Pico Street $ 130,000 $ - $ - $ - $ - $ - $ - $ - $ 130,000 $ - $ 0/2009 CRA2 Commercial Improvement Program $ 100,000 '$ - $ - $ - $ - $ - $ - $ - $ 100,000 $ - $ _ cans 4/2009 CITY4E Preston and Barton signal repairs-1117108 $ 17,150 $ - $ - $ - $ - $17,150 $ - $ - $ - $ _ $ cans _ 4/2009 cc�E 3 Emitters for Fire Department-10/20/08 $ 3,926 $ 3,926 $ - $ _ $ _ $ _ $ _ $ _ $ _ $ - $ 4/2009 CITY4E Legal Claim-Senior Housing Project 1/13-09 $ 74,000 $ - $ - $ - $ - $ - $ _ $ - $ - $ _ $ 74,000 cans 4/2009 CiTWE Legal Claim-Jara Brothers Construction 1/14109 $ 103.000 $ 103,000 $ - $ . $ _ $ - $ _ $ _ $ _ $ _ $ cans 4/2009 CITY4E Continuing Approp for Senior Housing Prj.9/9/08 $ 860,000 $ - $ _ $ _ $ - $ - $ _ $ _ $ _ $ - $ 860,000 cans 4/2009 CITY4E Adjust budget for Legal Services 1/1/09 $ 86,000 $ 61000 $ - $ - $ - $ - $ - $ _ $ 40,000 $ _ $ 40,000 Additional Appropriations and Adopted Mid Year Adjustments 1 v of Grand Terrace edule of Budget Adjustments .al Year 2008-09 EXPENDITURES !4/2009 airr+e Adjust for CED Sec.and Maint.Superv.Layoff 1/6/C $ (59,528) $ (34,764) $ - $ - $ - $ - $ - $(17,264) $ (5,000) $ - $ (2,500) Cw A/2pp9 aTY4E Replenish Employee Physicals account-CM Dpt Re $ 1,000 $ 1,000 $ - $ - $ - $ - $ - $ - $ - $ - A12009 Ci� CED Office Expense $ 1,000 $ 11000 $ - $ - $ - b - $ - $ - $ - b - $ - CRAS $ 5,000 $ 5,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - A12009 CITY4E CED-Advertising CRA5 - A/2009 crrY4E CED-Professional Services-addition request $ 44,000 $ 44,000 $ - $ $ - b $ $ b b CRAB 3,500 $ - $ - 14/2009 aTY4E CED-Advertising-CRA Econ Dev $ 3,500 $ - $ - $ - $ - $ - $ - $ - $ CRAS - !q/2ppg Cm4E Transfer of Funds w/I CRA to Fund CRA Projects b1,754,294 $ - $ - $ - $ b - $ $ $ - $1,754,294 !4/2009 CrnE TSF of Funds GF to Gas Tax Fund to offset negaW $ 75,750 $ 75,750 $ - $ - b - $' - $ - $ - $ - b $ ;q/200g CirY4E Sewer Professional Services-SARWQ reporting $ 12,000 $ - $ - b - b - b - $ - $ 12,000 $ - b - $ - !4/2009 1TM+E Child Care Emergency Signs replacements $ 9w $ 9w $ - $ - $ - $ - $ - $ - $ - $ b A/2009 c rr4E Traffic Issues-Speed Zone and Timing billings $ 8,800 $ 8,800 $ - $ - $ - $ - $ - $ - $ - b - b - CRA5 $ 5,000 $ 5,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - !412009 CiTY4E Traffic Consulting cRAs - W2009 CiTY4E Solid Waste and recycling Tech Support $ 5,900 $ 5,900 $ - $ - $ - $ - $ $ - $ - $ - $ CRAS ;q/20p9 CITY4E Edison Fence-Reed and Michigan b 8,000 $ 6,000 $ - b - $ - $ - $ - $ - $ - $ - $ - cRM A/2009 CITY4E Sign Replacements needed $ 3,000 '$ - $ - $ - $ - $ 3,000 $ - $ - $ - b - - A/2009 - Neighborhood Grant Program CRA $ 25,000 $ - $ - $ - $ - $ - $ - $ - $ 25,000 $ - $ .412009 c- West Side-Mt.Vernon-Landscape Project CRA $ 16,925 $ - $ - b - $ - $ - $ - $ - $ 16,925 $ - $ - !4/2W9 c4oD Purchase AM Transmitter Package-Emerg AM Radl $ 5,731 $ 5,731 b - b - b - $ $ b. - $ b b 0/2009 - None $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - *2009 - None $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 4/2009 aw3F Fire Station Improvement $ 65,769 $ 65,769 $ - $ - $ - $ - $ - $ - $ - $ - $ ;8/2009 CITY 3F CNG Station Maintenance b 2,349 $ b - $ - $2,349 $ - $ $ - $ - $ - $ - 2/2009 CPA CRA Purchase of Canal Prop.From City $ 177,000 $ - $ - $ - $ - $ - $ - $ $ - b - b 177,000 6/2009 - None $ - $ - $ - $ - $ - $ - $, - $ - $ - $ - $ - '9/2009 Purchase and demolish Vista Grande Way $ 85,000 $ - $ - $ - $ - $ - $ - $ - $ 85,000 $ - $ - A.Total Additional Appropriations made through April 28,2009 $6 346 546 $840.646 $ - $17,794 $2,349 $35,132 $13,WA $ (4,464) $1.342.788 $2.202.505 $1,896,132 Additional Appropriations and Adopted1, 'far Adjustments 2 E `F -I'll 111-1,1115 AN' iALIFOR�IA AGENDA REPORT MEETING DATE: December 8, 2009 Council Item(X) CRA Item ( ) TITLE: FY 2009-10 Quarterly Financial Update-9/30/2009 PRESENTED BY: Bernie Simon RECOMIV>ENDATION: Approve BACKGROUND: Council has requested that staff provide a quarterly financial update. Fiscal year quarter to date for the current fiscal year 2009-10 was compiled for the three months ending September 30, 2009 and the results are presented for your review. DISCUSSION: The financial data of Revenue and Expenditures has been summarized and categorized for your convenience due to the large amount of raw data. Total Revenue by Fund and Total Expenditures by Fund are presented as of September 30, 2009. General Fund revenues through September 30, 2009 amounted to $522,522. This represents 9.9%of the estimated revenue in the budget. General Fund expenditures and encumbrances through September 30, 2009 amounted to $2,988,211 or 54.5%of budget. This percentage is deceiving since most annual contracts, including the Sheriff's contract, are encumbered at the beginning of the fiscal year. Taken separately, total first quarter expenditures of$1,280,695 equal 23.4%of the adjusted budget. September represents 25%of the fiscal year completed, and in that respect the City is under budget. Analysis of General Fund Revenues Revenue Budget Est. Budget Received Revenue Est. Through Rev % 09-30-09 Property Taxes 1,481,500 0.2% 2,619 Franchise Fees 400,000 0.0% 0 Sales Tax/Triple Flip 930,845 9.3% 87,034 MVLF 56,060 12.7% 7,111 COUNCIL AGENDA ITEM NO. D r 1 Child.Care 1,042,017 21.6% 224,954 Bld lan Fees 160,800 9.6% 15,430 Use of Money Property 98,500 15.2% 14,939 Other Fees 267,550 7.6% 20,298 Sr Housing Residual 600,600 25.0% 150,000 Other 243,402 .06% 137 Total 5,280,674 9.9% 522,522 General Fund Revenue has been summarized above by major types. Because of the ongoing economic recession, most economy-based, development and interest-related revenues continue to decline from prior year levels. Revenues from state subventions continue to come in very slowly. Virtually no property tax will be received in the first quarter, and historically, most general revenues are received in the last seven months of the fiscal year. The financial information was compiled from the EDEN financial accounting system at September 30, 2009 and has not been audited or reconciled. FISCAL IMPACT: None by this report Respectfully submitted, Bernie Simon Finance Director 1 Manager Approval: Bets . Adams City Manager ATTACHMENTS: FY 2009-10 Quarterly Financial Update—9/30/2009 I a7{ .hl aie - I x (tr*i-10. 1611.111 r5' 11, x , n City and CRA of Grand Terrace Quarterly Financial Report FY 2009-10 September 30, 2009 i I M1 ,01,11, vt . §•a f i. =iS i I i i I City and CRA of Grand Terrace Fund Balance Reserve Rep ort '� p by FY Quarter End and Fund Balance Reserve based on Revised FY 2009-10 Budget l� September 30, 2009 i City and CRA of Grand Terrace FY 2009-10 Fund Balance Reserves July 1, 2009 through June 30, 2010 Fiscal Year to Date Expenditure Analysis by Quarter Fund Audited Sept 34 09 Dec.31,09 'Mar.31,10 Jun.30,10 Revised Available FY-to-date FY-to-date FY to-date FY-to-date Budget Fund Balance Fund Fund Fund Fund FY 2009-10 0630.09 Balance Balance Balance Balance GENERAL FUND,UNDESIGNATED 3,101,141 635,451 2,901,879 GENERAL FUND,DESIGNATED , 925,558 925,558 925,558 GENERAL FUND,DESIGNATED OTHER 33,686 33,686 33,686 TOTAL GENERAL FUND 4,060,385. 1,594,695 0 0 0 3,861,123 11-STREET FUND 789,590 790,996 1,545,172 12-STORM DRAIN FUND 74,599 64,309 94,123 13-PARK FUND 273,532 229,166 152,503 14-SLESF(AB3229 COPS) 0 (285,760) 0 15-AIR QUALITY IMPROVEMENT FUND 60,174 60,046 16-GAS TAX FUND 44,1537 (20,235) 34,804 5, 17-TRAFFIC SAFETY FUND (109,430) (132,794) (96,780) 19-FACILITIES FUND 202,423 200,589 161,609 20-MEASURE"I"FUND 81,343 86,721 66,888 21-WASTE WATER DISPOSAL FUND 1,757,882 1,897,630 1 9 39069 26-LNDSCP&LGTG ASSESSMENT DIS 14,223 9,900 90, 9 41-PUB FIN AUTH DEBT SERVICE FUND 0 0 0 44-CAPITAL PROJECT-BIKE LANE (42,025) (102,951) (42,025) 46-CAPITAL IMPROVEMENTS-STREEP 2,655 (57,025) 2,655 47-CAP.PRJ.BARTOWCOLTON BRIDGE (77,077) (162,486) TOTAL OTHER CITY-FUNDS 3,072,426 2,578,105 0 0 0 3,313,051 J 32-CAPITAL PROJECTS FUND 142,29$ (120,854) 33-DEBT SERVICE FUND 8,289,357 3,771,000 9,178,071 34-LOW INCOME HOUSING FUND 1,405,725 1,313,339 981,750 TOTAL CRA FUNDS 9,837,380 4,963,484 0 0 0 9,755,641 Grand Total-ALL FUNDS 16,970,191 9,136,285 0 0 0 16,929,815 S City and CRA of Grand Terrace FY 200940 Fund Balance Reserves July 1, 2009 through June 30,2010 Fiscal Year to Date Expenditure Analysis by Quarter Fund Sept 30,09 Sept 30,09 Dec.31,09 Dec.31,09 Mar.31,10 Mar.31, 10 Jun.30,10 Jun.30,10 Revised Revised FY-to-date FY-to-date FY-to-date FY-to-date FY t0-date FY-to-date FY-to-date FY-to-date Budget Budget Revenues Expend Revenues Expend. Revenues Expend. Revenues Expend. FY 2009-10 FY 2009-10 Encumb. Encumb. Encumb. Encumb Revenues Expend TOTAL GENERAL FUND 522,522 i 2.988,211 0 0 0 D D 0 5,280,674 5,479,936 11-STREET FUND 1,41)61 0 0 0 0 01 0 0 1,003,082 247,500 12-STORM DRAIN FUND 1341 10,424 0 0 0 01 0 0 31,800 -12,276 13-PARK FUND 485 44,851 0 0 0 0 0 0 13,965 134,994 14-SLESF(AB3229 COPS) 8 285,769 0 0 0 0 0 0 298.418 298,418 15-AIR QUALITY IMPROVEMENT 105 234 0 0 0 0 0 0 15,730 -41,100 16-GAS TAX FUND 25,037 89,809 0 0 0 0 0 0 356,765 335,315 17-TRAFFIC SAFETY FUND 7,216 30,580 0 0 0 0 0 0 66,400 53,750 19-FACILITIES FUND 3701 2,204 0 0 0 01 0 0 23,000 63,814 20-MEASURE'S"FUND 10,8671 5,489 0 0 0 01 0 0 380,500 394,955 21-WASTE WATER DISPOSAL FL 242,6861 102,938 0 0 0 0 0 0 1,552,800 1,919,983 26-LNDSCF&LGTG ASSESSMEIN 0 4,323 0 0 0 0 0 0 14,335 14,065 41-PUB FIN AUTH DEBT SERVICE 0 0 0 0 0 0 0 0 0 0 44-CAPITAL PROJECT-BIKE LA 0 60,926 0 0 0 0 0 0 200,000 200,000 46-CAPITAL IMPROVEMENTS- 2 59,683 0 0 0 0 0 0 327,500 327,500 47-CAP.PRJ.BARTON/COLTON 200 85,608 0 0 0 0 0 0 580,000 580.000 TOTAL OTHER CITY FUNDS 288,517 782,838 0 0 0 0 a o a,fisa,295 4,623,670 32-CAPITAL PROJECTS FUND 15,624 278.777 0 0 0 D 0 0 946,000 1,492,478 33-DEBT SERVICE FUND 14,621 4,532,978 0 0 0 0 0 0 6,547,487 5,658,773 34-LOW INCOME HOUSING FUN 22,0381 114,424 01 01 01 01 01 01 1,579,5991 2.003,574 TOTAL CRA FUNDS 52,284 4,926,179 0 0 0 0 0 0 - 9,073,086 9,154,825 Grand Total-ALL FUNDS 863.322 8.697,228 0 0 0 0 0 0 19.218,055 19,258,431 I _ „sue MIM. ,..- aka City and CRA of Grand Terrace Quarterly Financial Report FY 2009-10 September 30, 2009 REVENUES QUARTER TO DATE I City and CRA of Grand Terrace Budget: FY 2009-10 Revenue Report for First Three Months July 1, 2009 through September 30, 2009 Fiscal Year to Date Revenue Analysis by Quarter REVENUES 10-GENERAL FUND Sept 30,09 % Dec.31,09 % Mar.31, 10 % Jun.30,10 % Revised FY-to-date 25% FY-to-date SM FY-to-date 75% FY-to-date 100% Budget Revenue Revenue Revenue Revenue FY2009-10 Revenue PROPERTYTAXES 2,619 0.2% 0.0% 0.0% 10.0% 1 1,481,500 LICENSES AND PERMITS 7,542 1.2% 0.0% 0.0% �0.0% 654,8('^_. SALES TAX/SALES TAX-IN LIEU 87,034 9.4% 0.0% 0.0% 10.0% 930,&l INTERGOVERNMENTAL 7,111 5.9% 0.0% 0.0% 10.0% 119,737 CHARGES FOR SERVICES 15,308 14.4% 0.0% 0.0% 10.0% 1 106,100 PLANNING FEES 2,675 11.7%1 0.0% 0.0%1 0.0% 22,900 RECREATION FEES 2,739 24.2% 0.0% 0.0% 10.0% 11,300 CHILD CARE FEES 224,954 21.6% 0.0% 0.0% 10.0% 1,042,017 PARK FEES 740 29.6% 0.0% 0.0% 10.0% 1 2,500 FINES&FORFEITURES 6,724 21.9% 0.0% 0.0% j 0.0% 30,750 USE OF MONEY&PROPERTY 14,939 15.2% 0.0%1 1 0.0%1 0.0% 98,500 MISCELLANEOUS REVENUE 138 0.6%1 0.0% 1 0.0%1 0.0% 24,000 TRANSFERS 150;000 19.8% 0.0%1 1 0.0%1 0.0% 755,725 TOTAL GENERAL FUND 522 522 9.9% 0 n_n*AI 01 0.0%1 01 0.0% 5 280 674 11-STREET FUND 1,406 0.1% 0.0% 0.0%1 10.0% 1,003,082 12-STORM DRAIN FUND , 134 0.4% 0.0% 0.0% 10.0% 31,800 13-PARK FUND 485 3.5% 0.0% 0.0% 10.0% 13,965 14-SLESF(AB3229 COPS) 8 0.0% 0.0% 0.0% 10.0% 298,418 15-AIR QUALITY IMPROVEMENT FUND 105 0.7% 0.0% 0.0% 10.0% 15,73,, -� 16-GAS TAX FUND 25,037 7.0%1 0.0%1 0.0% 10.0% 1 356,76: ' 17-TRAFFIC SAFETY FUND 7,216 10.9%1 0.0%1 0.0% 10.0% 1 66,400 19-FACILITIES FUND 370 1.6%1 0.0% 0.0% 10.0% 23,000 20-MEASURE"I FUND 10,867 2.9% 0.0% 0.0% 10.0% 380,500 21-WASTE WATER DISPOSAL FUND 242,686 15.6% 0.0% 0.0% 10.0% 1,552,800 26-LNDSCP&LGTG ASSESSMENT DIST 0 0.0% 0.0% 0.0% 10.0% 14,335 41-PUB FIN AUTH DEBT SERVICE FUND 0 0.0% 0.0% 0.0% 10.0% 0 44-CAPITAL PROJECT-BIKE LANE 0 0.0% 0.0% 0.0% 10.0% 200,000 46-CAPITAL IMPROVEMENTS-STREETS 2 0.0%1 0.0% 0.0% 10.0% 327,500 47-CAP.PRJ.BARTOWCOLTON BRIDGE 1 200 0.0% 0.0% 0.0% 10.0% 580,000 TOTAL OTHER CITY FUNDS 288.517 5.9%1 0 0.0% 01 0.0% 0 10.0%4 4,864,295 32-CAPITAL PROJECTS FUND 15,6241 1.7%1 1 0.0% 0.0% 10.0% 946,000 33-DEBT SERVICE FUND 14,6211 0.2%1 1 0.0% 0.0% 1 10.0% 6,647,487 34-LOW INCOME HOUSING FUND 22,0381 1.4%1 1 0.0% 0.0% 10.0%, 1 1,579,599 TOTAL CRA FUNDS 52.2841 0-6%1 0 10.0% 9 073,086 Grand Total-ALL FUNDS 863,322 4.5% 0 0.0% 0 0.0% 0 0.0% 19,218,055 I I t:u gel#e.j9 yy;; Y1 Nth i p 1 City and CRA of Grand Terrace Quarterly Financial Report FY 2009-10 September 30, 2009 EXPENDITURES QUARTER TO DATE a I I City and CRA of Grand Terrace FY 2009-10 Expenditure Report for Three Months July 1, 2009 through September 30, 2009 Fiscal Year to Date Expenditure Analysis by Quarter EXPENDITURES AND ENCUMBRANCES 10-GENERAL FUND Sept 30,09 96 Dec.31,09 % Mar.31, 10 % Jun.30,10 % Revised FY-to-date 25% FY-to-date W% FY-to-date 75% FY-to-date 100% Budget Expend Expend. Expend. Expend. FY 2009-10 Encumb. Encumb. Encumb. Encumb 110 CITY COUNCIL 22,753 47.4% 0.0% 0.0%1 0.0% 1 48,000 120 CITY MANAGER 177,715 40.3% 0.0% 0.0% 0.0% 441,155 125 CITY CLERK 62,656 30.1% 0.0% 0.0% 0.0% 208,090 140 FINANCE 88,589 25.7% 0.0% 0.0% 0.0% 344,734 160 CITY ATTORNEY 16,324 40.8%1 0.0% 0.0% 0.0% 40,000 172 BUILDING AND SAFETY 45,774 36.8% 0.0%1 0.0% 0.0% 124,310 175 PUBLIC WORKS 73,718 57.5% 0.0% 0.0%1 0.0% 128,120 180 COMMUNITY SERVICES 184,663 33.9% 0.0% 0.0% 0.0% 1 545,135 185 RENTAL INSPECTION PROG 14,078 23.7% 0.0% 0.0% 0.00A 1 59,430 190 NON-DEPARTMENTAL 457,257 63.0% 0.0% 0.0% 0.00A 1 726,328 370 COMMUNITY DEVELOPMENTIF 67,301 21.0%1 0.0% 0.0% 0.0% 320,917 380 GIS(GEOGRAPHIC INFORMAT 17,895 16.6%1 0.0%1 0.0% 0.0% 107,640 410 LAW ENFORCEMENT 1,593,592 89.8% 0.0% 0.0% 0.0% 1,773,731 440 CHILD CARE SERVICES 235,574 26.6% 0.0% 0.0% 0.0% 884,440 450 PARK MAINTENANCE 59,483 28.2% 0.0% 0.0% 0.0% 210,980 631 STORM DRAIN MAINTENANCE 4,500 100.0% 0.0% 0.0% 0.0% 1 4,500 801 PLANNING COMMISSION 356 9.0% 0.0% 1 0.0% 0.0% 13,950 804 HISTORICAL/CULTURAL COMh 0 0.0% 0.0% 0.0% 0.0% 1,200 805 SENIOR CITIZENS PROGRAM 6.366 10.9% 0.0% 0.0% 0.0% 58,350 808 EMERGENCY OPERATIONS CE 1,658 9.7% 0.0% 0.0% 0.0% 17,077 999 COST ALLOCATION (142.038) 25.0% 0.0% 0.0% 0.0% (568,151) ! TOTAL GENERAL FUND 2,988,211 54.5% 0 0.0% 0 0.0% 0 0.0% 5,479,936 I 11-STREET FUND 0 0.0% 0.0% 0.0% 0.00 247,500 12-STORM DRAIN FUND 10,424 84.9% 0.0% 0.0% 0.0% 12,276 13-PARK FUND 44,851 33.2% 0.0% 0.0% 0.0% 134,994 14-SLESF(AB3229 COPS) 285,769 95.8% 0.0% 0.0% 0.0% 298;418 15-AIR QUALITY IMPROVEMENT Ft 234 0.6% 0.0% 0.0% 0.0% 41,100 16-GAS TAX FUND 89,8091 26.8% 0.0%1 . 0.0% 0.0% 335,315 17-TRAFFIC SAFETY FUND 30,580 56.9% 0.0% 0.0% 0.0% 53,750 19-FACILITIES FUND 2,204 3.5% 0.0% 0.0% 0.0% 63,814 20-MEASURE-1"FUND 5,489 1.4% 0.0% 0.0% 0.0% 394,955 21-WASTE WATER DISPOSAL FUN 102,938 5.4%1 0.0% 0.0% 0.0% 1,919,983 26-LNDSCP&LGTG ASSESSMENT 4,323 30.7% 0.0% 0.0% 0.0% 14,065 44-CAPITAL PROJECT-BIKE LANE 80,926 30.5% 0.0%1 1 0.0%1 0.0% 200,000 46-CAPITAL IMPROVEMENTS-219 59,683 18.2% 0.0% 0.0% 0.0% 327,500 47-CAP.PRJ.BARTON/COLTON BR 85,609 14.8% 0.0% 1 0.0%1 0.0% 580,000 TOTAL OTHER CITY FUNDS 782,838 16.9% 0 0.0% 0 0.0% 0 0.0% 4,623,670 32-CAPITAL PROJECTS FUND 278,7T7 18.7% 0.0%1 1 0.0%1 1 0.0%11 1,492,478 33-DEBT SERVICE FUND 4,532,978 80.1%1 1 0.0%1 1 0.0%1 1 0.0%11 5,658,773 34-LOW INCOME HOUSING FUND 114,4241 5.7%1 1 0.0%1 1 0.0%j 1 0.0%11 2.003-574 TOTAL CRA FUNDS 4,926,179 53.8% 0 0.0% 0 0.0% 0 0.0% 9,154,825 1 Grand Total-ALL FUNDS 8,697,228 45.2% 0 0.0% 0 0.0% 0 0.0% 19,258,121 1 Notes: Expenditures include Transfers-Out I 1( City and CRA of Grand Terrace Budget: FY 2009-10 Expenditure Report for Fiscal Year July 1, 2009 through September 30,2009 259/6 of FY Completed With Breakdown by Category CATEGORY 10-GENERAL FUND Year6to-date Year to-date TOTAL salaries Mains capital EVenditu►es Encumbrances Year-to-date a contracts a Expend. Benefits & other Encumb. Operations 110 CITY COUNCIL 10,016 12,737 22.753 20 576 2177 0 120 CITY MANAGER 172,682, 5,033 177 715 170177 7 538 0 125 CITY CLERK 42,451 20,205 62 656 33 900 28 756 0 ,l 140 FINANCE 67 485 21,104 88 589 54.553 . 34,036 0 160 CITY ATTORNEY 16.324 0 16.324 0 16.324 0 172 BUILDING AND SAFETY 20,293 25 481 45 774 13,402 32.3721 0 175 PUBLIC WORKS 19,763 53 956 73,718 10,778 62,940 0 180 COMMUNITY SERVICES 150,468, 34194 184.663 100.225 81921 2.517 185 RENTAL INSPECTION PROG 14,078 0 14.078 10 530 3 548 0 190 NON-DEPARTMENTAL 343 659 113.598 457,25 0 218,627 238,630 370 COMMUNITY DEVELOPMENT/PLANNI 48,304 18,997 67,301 44 704 22 228 369 380 GIS(GEOGRAPHIC INFORMATION SY 17,895 0 17 895 17,208 627 0 410 LAW ENFORCEMENT 265,599 1.327 993 1,593.592 0 1593 592 0 440 CHILD CARE SERVICES 188,548 47 026 235 574 165 758 69 816 0 450 PARK MAINTENANCE 38,711 20,772 59 483 24 907 34.576 .0 631 STORM DRAIN MAINTENANCE 0 4,500 4,500 0 4,500 0 801 PLANNING COMMISSION 356 0 356 350 6 0 804 HISTORICAUCULTURAL COMMITTEE 0 0 0 0 0 0 805 SENIOR CITIZENS PROGRAM 4.953 1.41-31 6,366 3.252 3 114 0 808 EMERGENCY OPERATIONS CENTER 1 1491. .507 1 656 0 1,656 0 999 COST ALLOCATION 142 038 0 142 038 01 0 (142,038) TOTAL GENERAL FUND 1,280,695 1707 517 2,988,211 670 320 Z218,413 99,478 42.9% 57.1% 100.'0% 22.4% 74.2% 3 3% 11 -STREET FUND 0 0 0 0 0 0 12-STORM DRAIN FUND 3,069 7,355 10 424 0 10,424 0 13-PARK FUND 37,661 7190 44 851 0 10,395 34.456 14-SLESF(AB3229 COPS) 47 732 238,037 285 769 0 285 769 0 15-AIR QUALITY IMPROVEMENT FUND 234 0 234 0 234 0 16-GAS TAX FUND 34 094 55.715 89 809 0 89 809 p 17-TRAFFIC SAFETY FUND 30,580 0 30 580 1385 29195 0 19-FACILITIES FUND 2,204 0 2 204 0 2204 0 20-MEASURE"I"FUND 5.489 0 5 489 0 5 489 0 21 -WASTE WATER DISPOSAL FUND , 74,893 28.045 . 102,938 21211 81,727 0 26-LNDSCP&LGTG ASSESSMENT DIST 4,323 0 4 323 01 4,323 0 41 -PUB FIN AUTH DEBT SERVICE FUND 0 0 0 of 0 0 44-CAPITAL PROJECT-BIKE LANE 1 008 59 918 60 926 0 0 60 926 46-CAPITAL IMPROVEMENTS-STREETS 28 656 31 026 59 683 0 47-CAP.PRJ.BARTON/COLTON BRIDGE 52 681 32 929 895609 5 609 0 32 929 52 681 TOTAL OTHER CITY FUNDS 322.624 460,214 782,838 22,596 552,497 207,746 41.2% 58.8% 100.0% 2.9% 70.6% 29.5% 32-CAPITAL PROJECTS FUND 129,272 149 505 278 777 62,195 28,297 188 285 33-DEBT SERVICE FUND 1 830 870 2,702108 4,532,978 0 1 832 978 270 000 34-LOW INCOME HOUSING FUND 101,014 13,410 114 424 59,950 54,474 0 TOTAL CRA FUNDS 2 061 156 2,865,024 4 926 179 122145 1915 749 2 888 285 41.8% 58.2% 100.0% 2.5% 38.9% 58 6% Grand Total-ALL FUNDS 3,664,474 5.032.755 8,697,228 815 062 4,686.659 3 195 508 42.1% 57.9% 100.0% 9.4% 53 9% 11 City of Grand Terrace Community Redevelopment Agency of Grand Terrace Fiscal Year 2009-10 REVISED BUDGET Through September 30, 2009 at 11/23/09 CITY AND CRA OF GRAND TERRACE ` REVISED BUDGET FY 2009-10 ANALYSIS OF AVAILABLE FUND BALANCE PROJECTED THROUGH 6/30/10 Revised Actual REVISED REVISED Budget Available BUDGET BUDGET Projected FUND FY 2609-10 FY 2009-1.0 Available FUND REVENUES& APPROPRIATIONS FUND BALANCE TRANSFERS A TRANSFERS BALANCE 6/30/2009 IN OUT 6/30/2010 10 GENERAL FUND-Undesignated 3,101,141 5,280,674 (5,479,936) 2,901,879 10 GENERAL FUND-Designated 925,558 0 0 925,558 10 GENERAL FUND -CLEEP Reserve 33,686 0 0 33,686 TOTAL GENERAL FUND 4,060,385 5,280,674 (5,479,936) 3,861,123 11 Street Fund 789,590 1,003,082 (247,500) 1,545,172 12 Storm Drain Fund 74,599 31,800 (12,276) 94,123 13 Park Fund 273,532 13,965 (134,994) 152,503 14 AB 3229 COPS Fund 0 298,418 (298,418) 0 15 Air Quality Improvement Fund 60,174 15,730 (41,100) 34,804 16 Gas Tax Fund 44,537 356,765 (335,315) 65,987 17 Traffic Safety Fund (109,430) 66,400 A53,750) (96,780) 19 Facilities Development Fund 202,423 23,000 (63,814) 161,609 20 Measure I Fund 81,343 380,500 (394,955) 66,888 21 Waste Water Disposal Fund 1,757,882 1,552,800 (1,919,983) 1,390,699 26 LSCPG/LGHTG Assessment Dist 14,223 14,335 (14,065) 14,493 44 Bike Lane Capital Fund (42,025) 200,000 (200,000) (42,025) 46 Street Improvement Projects 2,655 327,500 (327,500) 2,655 47 Barton Rd.Bridge Project (77,077) 580,000, (580,000) (77,077) TOTAL OTHER FUNDS 3,072,426 4,864,295 (4,623,670) 3,313,051 32 CAPITAL PROJECTS FUND 142,298 946,000 (1,492,478) (404,180) 33 DEBT SERVICE FUND 8,289,357 6,547,487 (5,658,773) 9,178,071 34 LOW& MODERATE HOUSING 1,405,725 1,579,599 (2,003,574) 981,750 TOTAL CRA FUNDS 9,837,380 9,073,086 (9,154,825) 9,755,641 TOTAL-ALL FUNDS 16,970,191 19,218,055 (19,258,431) 16,929,815 j Current Revised Budget 05-05-09 Fund Balances REVISED BUDGET FY 2009-10 ANALYSIS OF REVENUE AND EXPENDITURES PROJECTED THROUGH 6130/10 CITY AND CRA OF GRAND TERRACE FY 2009-10 FY 2009-10 FY 2009-10 FY 2009-10 FY 2009-10 FY 2009-10 Adopted (Deletions) REVISED ADOPTED Deletions REVISED BUDGET Additions BUDGET BUDGET (Additions) BUDGET (Estimated). (Budgeted) REVENUE 8 APPROPRIATIONS TRANSFERS IN 8 TRANSFERS OUT 10 GENERAL FUND-Undesignated 5,280,674 - 0 5,280,674 (5,222,845) (257,091) (5,479,936) 10 GENERAL FUND-Designated 0 0 0 0 0 0 10 GENERAL FUND -CLEEP Reserve 0 0 0 ': 0 0 0 TOTAL GENERAL FUND 5,280,674 0 5,280,674 ....,,...,,' (5,222,845) (257,091) (5,479,936) 11 Street Fund 1,003,082 0 1,003,082 (247,500) 0 (247,500) 12 Storm Drain Fund 31,800- 0 .31,800 (12,276) 0 (12,276) 13 Park Fund 13,965 0 13,965 ':;._ .:. (92,821) (42,173) (134,994) 14 AB 3229 COPS Fund 298,41.8 0 298,418 (298,418) 0 (298,418) 15 Air Quality Improvement Fund 15,730 0 15,730 (41,100) 0 (41,100) 16 Gas Tax Fund 356;765 0 356,765 <° (335,315) 0 (335,315) 17 Traffic Safety Fund 66,400 0 66,400 (53,750) 0 (53,750) 19 Facilities Development Fund 23,000 0 23,000 (63,814) 0 (63,814) 20 Measure I Fund 380,500 0 380,500 .(394,955) 0 (394,955) 21 Waste Water Disposal Fund 1,552,800 0 1,552,800 <: (1,918,917) (1,066) (1,919,983) 26 LSCPG/LGHTG.Assessment Dist 14,33.5 0 14,335 (14,065) 0 (14,065) 44 Bike Lane Capital Fund 200,000 0 200,000 (200,000) 0 (200,000) 46 Street Improvement Projects 327,50.0 0 327,500 (327,500): 0 (327,500) 47 Barton Rd. Bridge Project 580,000 0 580,000 (580,000) 0 (580,000) TOTAL OTHER FUNDS 4,864,295 0 4,864,295 ?,....:;: (4,580,431) (43,239) (4,623,670) 32 CAPITAL PROJECTS FUND 946,000 0 946,000 (653,271) (839,207) (1,492,478) 33_DEB_T_SERVICE_FUND -6,547,487- 0--6,547;487- (-59658-364-) (409) -(5;658,773) 34 LOW& MODERATE HOUSING 1,579,599 0 1,579,599 (2,003,166) (408) (2,003,574) TOTAL CRA FUNDS 9,073,086 0 9,0739086 .... (8,314,801) (840,024) (9,154,825) TOTAL-ALL FUNDS 19,218,055 _0 19,218,055 .......... (18,118,077) (1,140,354) (19,258,431) ARIAI VCIC nr al Inr_r_T ocvcnn ICc ANn GYPGNnITI IPP(Z :ity of Grand Terrace ichedule of Budget Adjustments =iscal Year 2009-10 EXPENDITURES Agenda General Park Sewer CRA CRA CRA )ate Item Description Total 10 13 21 32 33 34 7/28/2009 3D Continuing Appropriation- Fire Station Im rvmnts Acc0urn P $ 238,753 $ 238,753 $ - $ - $ - $ - $ - 10-190-7' 7/28/2009 3D Continuing Appropriation-Orange Grove Parkway $ 42,173 $ - $42,173 $ - $ $ 7/28/2009 3D Continuing Appropriation-Chambers Group PO 1834 $ 2,897 $ 2,897 $ _ - $ - 13-445-7' $ 7/28/2009 3D Continuing Appropriation-G&G Env PO 2233 $ 1,066 $ - $ - $ - $ - $ - 10- 1 $ 1,066 $ - $ - $ - 21-5773-2-2; 7/28/2009 3D Continuing Appropriation- Lynn Merrill PO 2234 $ 2,475 $ 2,475 $ - $ _ $ _ $ 7/28/2009 3D ContinuingA - $ - 10-180-2', Appropriation-RAMS PO 2174 $ 3,539 $ 3,539 $ - $ - $ - $ - $ - 10-140-2;7/28/2009 CRA 2 Continuing Appropriation-Purchase/Demo Old Circle K $ 26,867 $ - $ - $ - $ 26,867 $ 7/28/2009 CRA 2 Continuing Appropriation-Comm Ext Imp Prg 08-09 $ 100,000 - $ - 32-600-3C $ - $ - $ - $ 100,000 $ - $ - 32-600-3C 7/28/2009 CRA 2 Continuing Appropriation-Comm Ext Imp Prg 09-10 $ 125,000 $ - $ - $ - $ 125,000 7/28/2009 CRA 2 ContinuingA g p $ - $ - 32-600-3C Appropriation-Nei Neighborhood Imp Grant 08-09 $ 6,809 $ - $ - $ - $ __g,gpg $ _ $ - 32-600-3C 7/28/2009 CRA 2 Continuing Appropriation-Neighborhood Imp Grant 09-10 $ 30,000 $ - $ - $ - $ 30,000 7/28/2009 CRA 2 Continuing Appropriation-Purch/Demo Vista Grande Prof $ 22,515 $ _ $ - $ $ - $ - 32-600-3C 7/28/2009 CRA 2 Continuing Appropriation-LSA EIR PO 1933 - $ - $ 52,973- $ 22, $ - $ - 32-600-21$ - $ - 32-600- $ 52,973 $ - $ 73 7/28/2009 CRA 2 Continuing Appropriation-K&A Engineering PO 1952 $ 10,361 $ - $ - $ - $ 10,361 7/28/2009 CRA 2 Continuing Appropriation-K&A Engineering PO 1990 $ 20,083 $ - $ - 32-600-205-( 7/28/2009 CRA 2 Continuing Appropriation-RSG PO 1960 $ $ - $ - $ 20, $ - $ - 32- $ 639 $ - $ - $ - $ 639 39 $ - $ - 32370-5-( 370-251 7/28/2009 CRA 2 Continuing Appropriation- Brandman PO 1991 - $ 82,170 $ - $ - $ - $ 82,170 7/28/2009 CRA 2 Continuing Appropriation-Smothers Appraisal PO 2011 $ 13,400 $ $ - $ - 32-600-205-( 7/28/2009 CRA 2 Continuing Appropriation-STANTEC EIR PO 1993 $ - $ - $ 13., $ - $ - 32-600-205-( $ 20,746 $ - $ - $ - $ 20,74646 $ - $ - 32-600-205-( 7/28/2009 CRA 2 Continuing Appropriation-RAMS PO 2174 $ 409 $ - $ - $ - $ 409 $ 7/28/2009 CRA 2 Continuing Appropriation-RAMS PO 2174 - $ - 32-200-25 $ 409 $ - $ - $ - $ - $ 409 $ - 33-300-25 7/28/2009 CRA 2 Continuing Appropriation- RAMS PO 2174 $ 408 $ - $ - $ _ $ - $ 8/11/2009 CRA 2 Community Message Sign - $ 408 34-400- $ 72,435 $ - $ - $ - $ 72,435 $ - $ - 32-600-30 30 8/11/2009 CRA 2 Purchase Barton Rd 0275-242-10 $ 210,000 $ - $ - $ - $ 210,000 $ - $ - 32-600-30 9/8/2009 CRA 2 Professional Svs-Chambers $ 16,100 $ - $ - $ - $ 16,100 $ - - 9/8/2009 CITY 86 Crime Prevention Uniforms 32-370-25 $ $800 $ 800 $ - $ _ $ _ $ 9/8/2009 CITY 8A Temp Help-Senior Center CommunityGardens - $ - 10-805-11 $ 1,200 $ 1,200 $ - $ - $ - $ - $ - 10-805-11 9/8/2009 CITY 8A Start Up-Senior Center Community Gardens $ 3,000 $ 3,000 $ - $ - $ _ $ 9/22/2008 CRA 2 Grand Terrace Road Rehab - $ - 10-805-31 9/22/2008 CRA 3 Senior Center Kitchen Design $ 25,100 $ - $ - $ - $ 23,100 $ - $ - 32-600-31 $ 3,600 $ - $ - $ - $ 3,600 $ - $ - 32-600-31 9/22/2008 CITY 7A Emergency Equipment- EMP Grant funded $ 4,427 $ 4,427 $ - $ _ $ _ $ $ - 10-808-70 A. Total Additional Appropriations made through September 30, 2009 $1,140,354 $ 257,091 $42,173 $ 1,066 $ 839,207 $ 409 $ 408 s