01/31/2012-SPCITY OF GRAND TERRACE
CITY COUNCIL AND COMMUNTY REDEVELOPMENT AGENCY
SPECIAL MEETING AGENDA
CITY COUNCIL CHAMBERS January 31, 2012
GRAND TERRACE CIVIC CENTER 6:00 p.m.
22795 Barton Road
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* Call to Order –
* Invocation –
* Pledge of Allegiance –
* Roll Call –
AGENDA ITEMS
STAFF
RECOMMENDATION
COUNCIL
ACTION
CONVENE CITY COUNCIL
1. Presentations by Sports Leagues
Grand Terrace Chargers
Grand Terrace Little League
Grand Terrace Community Youth Soccer Club
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of Minutes of 01-30-2012
ADJOURN
THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE
HELD ON TUESDAY, FEBRUARY 14, 2012 AT 6:00 P.M.
AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING
TO THE CITY CLERK=S OFFICE NO LATER THAN 14
CALENDAR DAYS PRECEDING THE MEETING.
Review
Approve
AGENDA REPORT
MEETING DATE: January 31, 2012 Council Item ( X ) CRA Item ( )
TITLE: Presentations by Sports Leagues
PRESENTED BY: Joyce Powers, Community and Economic Development
Director
RECOMMENDATION: Review the information presented by representatives of the
sports leagues.
BACKGROUND:
The City has two unlighted and two lighted playing fields, including those shared with
CJUSD, to accommodate all of the children playing in the various sports leagues. In
past years, the available fields met the needs of the Soccer League and Little League,
although causing some strain on the fields due to the large number of participating
players.
For the fall football season of 2011, the newly formed Grand Terrace Chargers (football
and cheer) requested practice fields within the City. Through a Joint Use Agreement
with Colton Joint Unified School District (CJUSD), they were approved to use an
unimproved area behind Terrace View Elementary School, which is not lighted. In
September, the GT Chargers organization requested use of the soccer fields at Rollins
Park or to erect portable lighting at the Terrace View practice field. The portable
lighting was not approved, and the City was not able to offer lighted fields for all of the
requesting sports leagues for a period of approximately six weeks, beginning in late
September.
DISCUSSION:
In consideration of the City’s available resources, to offer more field time to one league
would require reducing the use by children in a different league. To better evaluate the
circumstances and options, the Council requested that the Soccer League, Little
League, and GT Chargers present information about their organization and programs.
On November 14, 2011, staff met with representatives of the three groups and
discussed use of the fields during the fall season, as well as the information they should
COUNCIL AGENDA ITEM NO. 1
Approvals
Finance Director (if applicable) N/A
City Attorney RLA
City Manager bma
prepare for a presentation to the Council. They were provided a written list which
included the following items.
1. Number of years the League has been in existence, its organizational structure,
and Board Members.
2. Number of players in 2011 (children and adults).
3. Numbers of 2011 players who are residents of Grand Terrace.
4. Fee structure for 2011 and 2012.
5. Number of players receiving a discount or scholarship in 2011.
6. Locations of practice fields and game fields.
7. Start and end dates for 2011 and 2012 seasons.
8. Overview of the League’s operating budget including sources of funds.
9. Identify any fees owed to the City that have not yet been paid.
10. Identify any special programs offered in 2011 and 2012.
11. Identify any maintenance which the League performed in 2011 at existing fields.
12. Any new program or other information the League wished to provide.
Fees collected by the City
The leagues are required to reimburse the City for the use of lighting, which is billed by
the number of hours they report using measured by timers installed on the fixtures.
Staff is in the process of collecting lighting fees due from Soccer for 2010 and 2011.
Little League has paid $5,000 toward their past due lighting fees, and staff is working
with them to calculate amounts owed for 2011. The GT Chargers cheer group has paid
their lighting fees for 2011.
In addition, the City charges each league $5.00 per player each season to defray City
staffing costs. The Soccer League has paid 2010 fees for 655 players and 2011 fees
for 672 participants. Little League has paid 2010 fees for 250 players and 2011 fees for
225 players. The GT Chargers football league has agreed to pay fees for 80 participants
by January 30, 2012.
The leagues will discuss maintenance they have completed at the fields during their
presentations. For the Fiscal Year 2012-13 budget process, staff will complete an
analysis of city maintenance costs above that which is either completed by the leagues
or paid for through the fee collections.
Additional information for consideration
The City Manager’s intern has gathered information regarding the number and types of
sports fields offered in other nearby cities, which is presented in the table below.
City and Population Sport Leagues Fields provided/lighted
Grand Terrace 12,000 LL, Soccer, Football 4/2
Loma Linda 23,261 LL, Soccer 3/2
Yucaipa 51,367 LL, Soccer, Football 11/7
Montclair 33,664 LL, Soccer None provided by the City
Calimesa 7,879 No city leagues 0
Norco 27,063 LL, Soccer, Football 4/4
Staff has discussed the 2012 use of the Terrace View Elementary School field by the
Chargers football and cheer groups with the Facilities Director of CJUSD. The
Chargers can apply again for its use through the City’s Joint Use Agreement, but no
temporary lighting will be permitted by CJUSD. CJUSD offered the Chargers a list of
lighted fields throughout their district last fall, for which the Chargers would have to
determine how to share time with existing leagues.
No action by the Council is recommended at this time other than to collect the
information for future consideration when establishing the City’s budget and priorities.
Review of the fees described above would be part of those discussions. Unless
otherwise directed by the Council, staff will approve use of the existing fields through
August 30, 2012.
FISCAL IMPACT:
There is no fiscal impact associated with this report or the league presentations.
Respectfully submitted:
/s/ Joyce Powers
Joyce Powers
Community and Economic Development Director
Council Action
Approved as Recommended:
Denied/Other:
Council Motion:
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
SPECIAL MEETING – JANUARY 30, 2012
A special meeting of the Community Redevelopment Agency, City of Grand Terrace, was
held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Ro ad, Grand
Terrace, California, on January 30, 2012 at 6:30 p.m.
PRESENT: Walt Stanckiewitz, Chairman
Lee Ann Garcia, Vice-Chairman
Darcy McNaboe, Agency Member
Bernardo Sandoval, Agency Member
Gene Hays, Agency Member
Betsy M. Adams, City Manager
Tracey Martinez, City Clerk
Bernie Simon, Finance Director
Joyce Powers, Community & Economic Development Director
Richard L. Adams II, City Attorney
ABSENT: Richard Shields, Building & Safety Director
Sgt. Ed Finneran, San Bernardino County Sheriff =s Department
Lt. Steve Dorsey, San Bernardino County Sheriff=s Department
Rick McClintock, San Bernardino County Fire Department
CONVENE COMMUNITY REDEVELOPMENT AGENCY AT 6:30 P.M.
1. POST AB X1-26 RDA DISSOLUTION REQUIRED ACTION TO ADOPT
REVISED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE AND
REVISED DRAFT RECOGNIZED OBLIGATION PAYMENT SCHEDULE
CRA-2012-07 MOTION BY AGENCY MEMBER MCNABOE, SECOND BY AGENCY
MEMBER HAYS, CARRIED 5-0, to Adopt the following Resolutions:
A Resolution of the Community Redevelopment Agency, California,
Amending the Enforceable Obligations Payment Schedule (EOPS) and
Initial Recognized Obligations Payment Schedule (IROPS) and
Transmitting the Initial Recognized Obligation Payment Schedule to the
City as Successor Agency as Required by Health and Safety Code
Section 34169
A Resolution of the Grand Terrace Community Redevelopment Agency,
California, Adopting Certain Findings Regarding the Necessity and that
Purpose of 2011 Tax Allocation Proceeds can be Achieved
2. POST AB X1-26 RDA DISSOLUTION ACTION TO TRANSFER FUNDS FROM
CRA AGENDA ITEM NO. 1
Community Redevelopment Agency Minutes
January 30, 2012
Page 2
GRAND TERRACE REDEVELOPMENT AGENCY WITH LOCAL AGENCY
INVESTMENT FUND TO THE CITY OF GRAND TERRACE AS SUCCESSOR
AGENCY
CRA-2012-08 MOTION BY AGENCY MEMBER MCNABOE, SECOND BY VICE-
CHAIRMAN GARCIA, CARRIED 5-0, to approve a Resolution of the
Grand Terrace Community Redevelopment Agency, California,
Transferring Local Agency Investment Funds Held in the Name of Grand
Terrace Community Redevelopment to the City of Grand Terrace, as
Successor Agency Pursuant to Health and Safety Code Section 34173(B)
3. TRANSFER OF OWNERSHIP OF PARCELS OWNED BY THE AGENCY’S
LOW TO MODERATE INCOME HOUSING FUND
CRA-2012-09 MOTION BY AGENCY MEMBER MCNABOE, SECOND BY VICE-
CHAIRMAN GARCIA, CARRIED 5-0, to approve the transfer of title to the
following properties acquired by the Agency’s Low to Moderate Income
Housing Fund to the City’s Housing Authority, acting as the Successor
Agency, to comply with AB X1-26:
APN # 0275-251-04
APN # 1167-231-01
APN # 1167-311-01
Authorize the Executive Director to execute the three Quitclaim Deed s
and take all necessary related actions and authorize the Executive
Director/City Manager to complete action necessary to transfer Agency
shares of Riverside Highland Water stock to the Housing Authority as
appropriate.
4. APPROVAL OF 01-24-2012 MINUTES
CRA-2012-10 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY AGENCY
MEMBER HAYS, CARRIED 5-0, to approve the January 24, 2012
Minutes of the Community Redevelopment Agency.
Chairman Stanckiewitz adjourned the Community Redevelopment Agency Meeting at 6:55
p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace