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01/10/1991 File Copy No...T).E. FILE iin'r '`.RA DTE• • •C5 ,•:EM�Etr. January 10, 1991 22795 Barton Road • Grand Terrace CITY OF GRAND TERRACE California 92324-5295 Civic Center (714) 824-6621 Regular Meetings 2nd and 4th Thursdays — 6 00 p m Byron R Matteson Mayor Hugh J Grant - ' Mayor Pro Tempore Gene Carlstrom -ti Barbara Pfenmghausen L) , Jim Singley Council Members Thomas J Schwab City Manager Council Chambers ` - Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS January 10, 1991 GRAND TERRACE CIVIC CENTER 6 00 P.M. 22795 Barton Road A Call to Order - * Invocation - Pastor Tom Comstock, Assembly of God * Pledge of Allegiance - * Roll Call - STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 12/13/90 Minutes Approve 2. Approval of Check Register No. CRA122790 Approve "dNOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS None 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non-controversial . They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Nos. 122790 & 011091 Approve B. Ratify 01/10/91 CRA Action C. Waive full reading of Ordinances on Agenda COUNCIL AGENDA STAFF 01/10/91 - Page 2 of 3 RECOMMENDATION COUNCIL ACTION D. Approve 12/13/90 Minutes Approve E. Budget Appropriation for building Approve modification F Budget Appropriation for repair to meeting Approve room door G. Council and Staff travel to League Seminar Authorize H. Audited Financial Report Accept I. Amend Salary Resolution 90-14 Approve J. Attendance at Annual CPRS Conference Approve 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical & Cultural Committee (a) Minutes of 12/3/90 Accept B. Council Reports 6. PUBLIC HEARINGS - 6.00 P.M. , None 7. UNFINISHED BUSINESS A. Curbside Recycling Program Adopt B. CUP-90-06, SA-90-17 (K & M Accessories) 8. NEW BUSINESS A. Bid Award - Senior Center Facilities B. Appoint Representatives and Alternates to Appoint various Government Organizations C. Discussion of Council Representation on various issues of support COUNCIL AGENDA STAFF 01/10/91 - Page 3 of 3 RECOMMENDATION COUNCIL ACTION D. Appropriation for the City and the Chamber Approve of Commerce to participate in the 1991 Inland Empire Showcase 9. CLOSED SESSION ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON JANUARY 31, 1991 AT 6:00 P.M. 0 AGENDA ITEM REQUESTS FOR THE 1/31/91 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY , CLERK'S OFFICE BY NOON 1/24/91 'a i CITY OF GRAND TERRACE PENDING C R A APPROVAL COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - DECEMBER 13, 1990 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand eTer rrace990,Civic Cente6 30r,m 22795 Barton Road, Grand Terrace, California, on PRESENT Byron Matteson, Chairman Hugh J. Grant, Vice-Chairman Member Gene Carlstrom, AgencyMember Ronald Christianson, Agency y Herman Hilkey, Agency Member Thomas J. Schwab, Executive Director Randall Anstine, Assistant City Manager Brenda Stanfill , Acting Deputy City Clerk David Sawyer, Community Development Director John Harper, City Attorney Joe Kicak, City Engineer ABSENT- None APPROVAL OF OCTOBER 25, 1990 CRA MINUTES CRA-90-38 MOTION BY VICE-CHAIRMAN NTNIEMBERSD BY CHRISTIANSON AGENCY MEMBER ANDARLHILKEY CARRIED 3-0-0-2 (AGENCY ABSTAINED), to approve October 25, 1990 CRA Minutes. APPROVAL OF CHECK REGISTER NUMBERS CRA112190 AND CRA121390 SECOND BY AGENCY MEMBER CARLSTROM, CARRIED 5-0, to approve MOTION BY VICE-CHAIRMAN Check Register Number CRA112190. SECOND BY AGENCY MEMBER CARLSTROM, 5-0, to approve CRA-90-40 MOTION BYVICE-CHAIRMAN GRANT, Check Register Number CRA121390. CARRIED FORMATION OF A PUBLIC FINANCING AUTHORITY CRA-90-41 MOTION BY VICE-CHAIRMAN GRANT, auOtND Y horBz�gGENCY formation of a MEMBER lJoint CARRIED 5-0, to adopt a Resolution Powers Authority with thof withand theTerrace followingdamendmententering s�nto a Joint Exercise Powers Agreement 1. Section 3.01 of Agreement shall be amended to read M ay or the Mayor of the City shall be the Chairman; City Pro Tern shall be the Vice-chairman; and the Deputy r Clerk shall be the Secretary. 2. A Section shall be added to state that the City Manager is designated Executive Director. C R k AGENDA ITEM NO. CRA Minutes - 12/13/90 Page 2 3. "City" or "Agency" shall replace the word "Members." 4. Section 2 of the Resolution shall be amended to read ". . .the formation of this authority as set forth in this Resolution." ADOPT THE GRAND TERRACE REDEVELOPMENT AGENCY HOUSING PROGRAM CRA-90-42 MOTION BY CHAIRMAN MATTESON, SECOND BY AGENCY MEMBER CARLSTROM, CARRIED 5-0, to adopt the Redevelopment Agency Housing Program. CRA ANNUAL FINANCIAL AUDIT REPORT CRA-90-43 MOTION BY VICE-CHAIRMAN GRANT, SECOND BY AGENCY MEMBER CHRISTIANSON, CARRIED 4-0-0-1 (AGENCY MEMBER HILKEY ABSTAINED) , to accept the audited financial statements for the Community Redevelopment Agency for the fiscal year ended June 30, 1990. Mayor Matteson adjourned the CRA meeting at 7.10 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, January 10, 1990 at 6.00 p.m. SECRETARY of the City of Grand Terrace CHAIRMAN of the City of Grand Terrace Y Y PEV 1NG C R A APPROVAL COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAN, ERRACE DATE: DECEMBER 27, 1990 CHECK REGISTER NO. CRA122790 CHECK OUTSTANDING DEMANDS AS OF. DECEMBER 27, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 22736 GENE CARLSTROM STIPENDS FOR DECEMBER, 1990 $150.00 22740 RONALD CHRISTIANSON STIPENDS FOR DECEMBER, 1990 150.00 22752 HUGH GRANT STIPENDS FOR DECEMBER, 1990 150.00 22756 HERMAN HILKEY STIPENDS FOR DECEMBER, 1990 150.00 22767 BYRON MATTESON STIPENDS FOR DECEMBER, 1990 150.00 "r TOTAL $750 00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY. n a a THOMAS SC WAB m TREASURER Z a Fl a Z O PENDING CITY F CITY OF GRANL ERRACE ►OUNCIL APPROVAL DATE DECEMBER 27, 1990 CHECK REGISTER NO. 122790 CHECK OUTSTANDING DEMANDS AS OF. DECEMBER 27, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 1 P7011 HANNAH LAISTER REIMBURSEMENT FOR SUPPLIES FOR CITY BIRTHDAY PARTY $ 69.67 P7012 JUANITA BROWN TERMINATION PAY, 12/7/90 1,553.01 P7013 ALL PRO CONSTRUCTION OVERLAY STREETS, VARIOUS LOCATIONS 27,583.35 e*' P7014 JUST—A—CAKE BAKERY CAKE FOR CITY BIRTHDAY PARTY 49.00 P7015 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/10/90 411.94 P7016 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/10/90 123.92 P7017 CATH TOTH INSTRUCTOR, CHRISTMAS WORKSHOP 114.00 P7018 TRACY SIMMONS INSTRUCTOR, CHRISTMAS WORKSHOP 114.00 P7019 PETTY CASH REIMBURSEMENT FOR CHILD CARE 230.79 P7020 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/12/90 463.75 P7021 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/12/90 112.79 P7022 CALIFORNIA SKATE SKATING, CRIME BUSTERS 130.00 P7024 STATE OF CALIFORNIA FINGERPRINT CLEARANCE, CHILD CARE STAFF 162.00 P7025 STATE COMPENSATION INS. FUND WORKERS' COMPENSATION INSURANCE FOR NOVEMBER, 1990 2,219.96 P7026 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/14/90 663.82 P7027 Q SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/14/90 349.75 P7028 Z PERS FOR PAYROLL ENDING 12/7/90 2,824.34 P7029 r KAREN GERBER MONITOR FOR CIVIC CENTER (3 DAYS) 87.45 P7030 3) SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/19/90 217.53 P7031 f71 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/19/90 185.74 P7033 p LEAGUE OF CA CITIES REGISTRATION FOR MAYOR/COUNCIL MEETING 350.00 P7034 g ALL PRO CONSTRUCTION OVERLAY STREETS, VARIOUS LOCATIONS 34,606.24 P7035 Ili SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/21/90 227.33 P7036 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/21/90 481.84 * - 1 CITY OF GRAN_ ERRACE DATE. DECEMBER 27, 1990 CHECK REGISTER NO. 122790 CHECK OUTSTANDING DEMANDS AS OF: DECEMBER 27, 1990 NUMBER VENDOR DESCRIPTION AMOUNT P7037 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/26/90 $ 31.25 P7038' SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/26/90 18.79 P7039 PERS FOR PAYROLL ENDING 12/21/90 2,713.46 22712 GINA WILLIAMS REFUND FOR RECREATION EXCURSION 44 00 22713 LEEANNE CARROTHERS REFUND FOR SOFTBALL, SLO-PITCH 290.00 22714 MIKE IRBY REFUND FOR SOFTBALL, SLO-PITCH 240.00 22715 MARCIA SHIPLEY REFUND FOR SOFTBALL, SLO-PITCH 265 00 22716 OSCAR C. GOINS FIVE CARD RACK, SENIOR CITIZENS 75.00 22717 SEMINARS INTERNATIONAL REGISTRATION, RECREATION WORKSHOP 198 00 22718 EDWARD SPANGLER REFUND, OVERPAYMENT ON BUILDING PERMIT 25.00 22719 SEXTON REALTORS REFUND, OVERPAYMENT ON PLANNING PERMIT 67.00 22720 AWARD COMPANY OF AMERICA AWARD PLAQUES, CITY COUNCIL 150.60 22721 MARTIN & CHAPMAN ELECTION MATERIAL 63.38 22722 R & R REALTY REFUND, WASTE WATER DISPOSAL SERVICES 17.00 22723 JEANNE PARTIDA REFUND, WASTE WATER DISPOSAL SERVICES 4.63 22724 HARRY SACKS REFUND, WASTE WATER DISPOSAL SERVICES 7.65 22725 GEORGE BEASLEY REFUND, WASTE WATER DISPOSAL SERVICES N13.88 22726 AT&T INFORMATION CENTER MAINTENANCE ON PHONES AND RENT PHONE FOR EMERGENCY r;, OPERATIONS CENTER 166.98 22727 ADAIR PHOTOGRAPHY PHOTOS, HUGH GRANT 77 66 22728 AMERICAN PLANNING ASSOCIATION MEMBERSHIP AND ADVISORY FEE FOR 1991 560 00 22729 B & G EQUIPMENT RENTAL RENT FORK LIFT FOR CHRISTMAS DECORATIONS 190.00 22730 MAGGIE BARDER REIEMBURSEMENT FOR LOCAL MILEAGE 17.50 22731 BASTANCHURY BOTTLED WATER BOTTLED WATER FOR CIVIC CENTER AND DAY CARE 161.70 I 2 , CITY OF GRAN. 'ERRACE V DATE: DECEMBER 27. 1990 CHECK REGISTER NO: 122790 r CHECK OUTSTANDING DEMANDS AS OF: DECEMBER 27, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 22732 BROWN, HARPER, BURNS & HENTSCHKE LEGAL SERVICES FOR NOVEMBER, 1990 $ 1,520.00 22733 CA SOCIETY OF MUNICIPAL FINANCE REGISTRATION FOR SEMINAR 180.00 22734 STATE OF CALIFORNIA MAINTENANCE/ENERGY FOR LIGHTS AT BARTON/215, OCT.1990 317.54 22735 CAL-TYPE OFFICE PRODUCTS OFFICE SUPPLIES 83.55 22736 GENE CARLSTROM STIPENDS FOR DECEMBER, 1990 300.00 22737 AMY CARTER BABYSITTER FOR AEROBICS CLASS 137.50 22738 CHILDCRAFT SUPPLIES FOR TINY TOTS 49.34 22739 CHEM-LITE INDUSTRIES TRASH BAG LINERS, STREET MAINTENANCE 388.57 22740 RONALD M. CHRISTIANSON STIPENDS FOR DECEMBER, 1990 300.00 22741 CITY OF COLTON WASTE WATER DISPOSAL SERVICES FOR JANUARY, 1991 33;28O.390 22742 COLTON UNIFIED SCHOOL DIST. CLEANING DEPOSIT FOR USE OF SCHOOL, 6/1/91 180.00 22743 DFM ASSOCIATES CALIFORNIA ELECTION CODE 29.06 22744 DEEP STEAM CARPET CLEANING CLEAN CARPET, CIVIC CENTER 1,675.00 22745 EASTMAN KODAK COMPANY MAINTENANCE AND EXTRA COPIES ON KODAK COPIER, NOV.1990 407.06 22746 EDEN SYSTEMS SOFTWARE SUPPORT FOR 1991 3,525.00 22747 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARKKS 33.10 22748 F & E CHECK PROTECTION CHECK PROTECTOR AND MAINTENACE ON CHECK PROTECTOR,1991 1,500 31 22749 FEDERAL EXPRESS CORP. EXPRESS MAIL, PLANNING 15.50 22750 FLOWERS BY YVONNE FLOWERS FOR RABORN 26.69 22751 G.T. AREA CHAMBER OF COMMERCE CHAMBER INSTALLATION DINNER, CRIME PREVENTION 70.50 22752 HUGH GRANT STIPENDS FOR DECEMBER, 1990, AND REIMBURSEMENT FOR LEAGUE OF CA CITIES CONFERENCE 322.50 22753 LYNELL HARLOW INSTRUCTOR, CRAFT CLASS 102.40 22754 WILLIAM HAYWARD INSTRUCTOR, KARATE 231.00 `' 3 ( % _ CITY OF GRANt1 TERRACE ---- DATE. DECEMBER 27, 1990 CHECK REGISTER NO. 122790 CHECK OUTSTANDING DEMANDS AS OF DECEMBER 27, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 22755 HEALTH NET HEALTH INSURANCE FOR JANUARY, 1991 $ 2,723.97 22756 HERMAN HILKEY STIPENDS FOR DECEMBER, 1990 300.00 22757 HOLDEN PEST CONTROL PEST CONTROL FOR COMMUNITY CENTER, NOVEMBER, 1990 22.00 22758 HONEYWELL, INC. REPAIRS AND MAINTENANCE ON HVAC UNIT, JANUARY, 1991 1,373.34 22759 HYDRO—SCHAPE PRODUCTS LANDSCAPE MATERIALS FOR PARKS 112.38 22760 INLAND COUNTIES INSURANCE LIFE INSURANCE FOR JANUARY, 1991 103.00 a _ 22761 INLAND EMPIRE STAGES UNLIMITED BUS FOR TIJUANA EXCURSION, RECREATION 732.00 22762 INMARK NAME PLATES, COUNCIL 34.28 22763 INTERNATIONAL MAILING SYSTEMS RENTAL ON POSTAGE METER, JAN—APRIL, 1991 106.48 22764 LELAND NURSERY LANDSCAPE SUPPLIES FOR PARKS 16.14 22765 ALECIA LUCAS MONITOR, CIVIC CENTER (5 DAYS) 91 43 22766 MCI TELECOMMUNICATIONS LONG DISTANCE PHONE 13.89 22767 BYRON MATTESON STIPENDS FOR DECEMBER, 1990 300.00 22768 MCKENZIE—SCOTT COMPANY REPAIRS AND PRINTWHEELS FOR OLYMPIA 318.79 22769 MCMASTERS—CARR SUPPLY COMPANY REPAIRS, PLUMBING, CIVIC CENTER 70.79 22770 BARBARA MICHOWSKI REIMBURSEMENT, CSMFO MEETING 44.80 22771 MICHAELS STORES, INC. SUPPLIES, CHRISTMAS CAMP SUPPLIES 149.14 22772 MINUTE MAN PRESS TEEN FLYERS, PARKS AND RECREATION 181.68 22773 MONROE SYSTEMS MAINTENANCE ON CALCULATOR, 1991 39.00 22774 NCR CORPORATION SOFTWARE MAINTENANCE, JANUARY, 1991 66.19 r " 22775 OTIS ELEVATOR COMPANY MAINTENANCE ON ELEVATOR, JANUARY, 1991 209.94 22776 PHIL PAGE OPEN CLOSE PARK ON DEBERRY, NOVEMBER, 1990 97.50 22777 PACIFIC BELL PHONE FOR DAY CARE, COMPUTER MODEM, SENIOR CITIZENS, `�° EMERGENCY OPERATIONS CENTER, PAY PHONES AT CIVIC CENTER, FAX MACHINE, AND CIVIC CENTER 1,015.91 r 4 ( 7 CITY OF GRAPE ERRACE DATE• DECEMBER 27, 1990 CHECK REGISTER NO. 122790 CHECK OUTSTANDING DEMANDS AS OF DECEMBER 27, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 22778 THE PETRA COMPANIES PRINT BUSINESS TAX CERTIFICATES AND RECREATION FLYERS $ 500.98 22779 CORINNE PETTIT INSTRUCTOR, LOW IMPACT AEROBICS 54.00 22780 PETTY CASH REIMBURSE PETTY CASH OF DAY CARE AND TINY TOTS 309.75 22781 KATHY PIERSON INSTRUCTOR FOR GYMNASTICS AND TINY TUMBLERS 402.60 22782 PRESS ENTERPRISE COMPANY SUBSCRIPTION FOR 1991, CIVIC CENTER 81.00 22783 RIVERSIDE HIGHLAND WATER COMPANY WATER FOR MT.VERNON/ARLISS, BARTON, CANAL/MICHIGAN, PARK ,, ON DEBERRY, MERLE CT , FIRE STATION, BARTON/PALM, TERRACE PINES, ROBIN WAY; AND CIVIC CENTER 2,205.29 22784 JOHN ROBERTS PAYMENT FOR PARK ON GRAND TERRACE ROAD, JANUARY, 1991 6,871.76 22785 ROLLINS, BURDICK, HUNTER FAITHFUL PERFORMANCE INSURANCE BOND, 1990/91 392.00 22786 SANDBAG MEMBERSHIP DUES, 90/91 204.00 22787 COUNTY OF SAN BERNARDINO DEVELOPMENT CODE BOOKLET 47.00 22788 SHERIFF FLOYD TIDWELL LAW ENFORCEMENT AND CRIME PREVENTION OFFICER FOR JAN.1991 74,432.00 22789 SAN BERNARDINO IND. MEDICAL PRE—EMPLOYMENT PHYSICALS 65.00 22790 SIGNAL MAINTENANCE 'COMPANY MAINTENANCE ON SIGNALS FOR NOVEMBER, 1990 272.64 22791 SOUTHERN CA EDISON COMPANY ELECTRIC FOR BALL PARK LIGHTS„ CIVIC CENTER COMPLEX, # sw PARK ON DEBEERY AND PICO, BARTON/PALM, SPRINKLERS AT 'r PARK, SIGNALS, AND STREET LIGHTS 6,294.18 22792 SOUTHERN CA GAS COMPANY GAS FOR CIVIC CENTER COMPLEX 257.94 22793 STANDARD REGISTER PAYROLL JOURNAL FORMS AND TAX FORMS 320 89 22794 THE SUN SUBSCRIPTION FOR FOR HISTORICAL AND CULTURAL COMMITTEE i,1i , AND CIVIC CENTER, 1991 234.00 22795 CATH TOTH INSTRUCTOR, AEROBICS 42.30 22796 TOYS R US SUPPLIES FOR CHRISTMAS CAMP 99.22 22797 TRI—COUNTY OFFICIALS UMPIRES FOR SLO—PITCH SOFTBALL, 12/2/90 27.00 5 CITY OF GRAM ERRACE DATE• DECEMBER 27, 1990 CHECK REGISTER NO 122790 CHECK OUTSTANDING DEMANDS AS OF: DECEMBER 27, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 22798 VISA MEETING AT ARROWHEAD, RIVERSIDE, AND PLANNING CONVENTION MATERIAL $ 76 88 22799 WAXIE JANITORIAL SUPPLIES, CIVIC CENTER 138.03 22800 WEST PUBLISHING COMPANY CALIFORNIA CODE UPDATE 45 70 PAYROLL FOR DECEMBER, 1990 73,397.60 _ TOTAL $298,300.12 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE a,a OPERATION OF THE CITY. THOMAS SCHWAB FINANCE DIRECTOR 6 PENDING CITY CITY OF GRAN ERRACE - COUNCIL APPROVAL DATE. JANUARY 10, 1991 CHECK REGISTER NO 011091 CHECK OUTSTANDING DEMANDS AS OF* JANUARY 10, 1991 NUMBER VENDOR DESCRIPTION AMOUNT P7040 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/28/90 $ 29 61 P7041 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/28/90 37 44 P7042 ALL PRO CONSTRUCTION PAVE/OVERLAY STREETS, VARIOUS LOCATIONS 10,263.90 P7043r GREG HODGES TERMINATION PAY (VACATION DUE) 615.64 P7044 ALL PRO CONSTRUCTION BALANCE DUE ON CHECK #7042, ERROR IN ADDITION 2,000 00 22802 RICHARD PAXTON REFUND, WASTE WATER DISPOSAL SERVICES 17.00 22803 RANDALL ANSTINE AUTO ALLOWANCE, JANUARY, 1991 200.00 22804 STATE OF CALIFORNIA ENERGY/MAINTENANCE FOR LIGHTS AT BARTON/215,NOV.1990 263.75 22805 CONSOLIDATED ELECTRICAL MERCURY LAMPS 143.15 22806 DICKSON CO/INLAND EMPIRE STREET SWEEPING FOR NOVEMBER, 1990 1,925 00 22807 E.W.HARMOM CONTRACTING INSTALL CONDUIT, SENIOR CITIZENS STRUCTURE 140.00 22808 EASTMAN KODAK CREDIT CORP. LEASE PAYMENT FOR KODAK COPIER, JANUARY, 1991 223 27 22809 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARKS 70.05 22810 FLOWERS BY YVONNE FLOWERS FOR JAMES SINGLEY 33 63 22811 HYDREX PEST CONTROL PEST CONTROL FOR CIVIC CENTER, 12/22/90 73.00 22812 KICAK & ASSOCIATES ENGINEERING SERVICES FOR 12/3-12/30/90 17,151.50 22813- PAGENET MAINTENANCE/AIR TIME FOR PAGERS, JANUARY, 1991 33.00 22814 R.W.R. PASCOE ENGINEERING ELECTRICAL ENGINEERING FOR SENIOR CITIZENS STRUCTURE 3,150.00 22815 COUNTY OF SAN BERNARDINO DUMPING CHARGES FOR 11/19-12/12/90 513 00 22816 DAVID SAWYER AUTO ALLOWANCE FOR JANUARY, 1991 200.00 22817 THOMAS SHCWAB AUTO ALLOWANCE FOR JANUARY, 1991 200 00 22818 SEARS-CATALOG AERATOR FOR PARKS 137.71 22819 STANDARD REGISTER PRINT PAYROLL CHECKS 468 46 22820 THE SUN LEGAL AD FOR CITY CLERK 98.73 1 , CITY OF GRAN ERRACE DATE. JANUARY 10, 1991 CHECK REGISTER NO: 011091 CHECK OUTSTANDING DEMANDS AS OF JANUARY 10, 1991 NUMBER VENDOR DESCRIPTION AMOUNT 22821 UNOCAL FUEL FOR CITY TRUCKS, EQUIPMENT AND VAN $ 369.25 22822 CATALINA VARELA RENT SANTA'S HELPER SUIT 30 00 22823 WAXIE JANITORIAL SUPPLIES FOR CIVIC CENTER 6 60 22824 WESTINGHOUSE SECURITY SERVICE ALARM SYSTEM, CIVIC CENTER 1/1-3/31/91 75 00 TOTAL. $ 38,468.69 i M I CERTFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE ry OPERATION OF THE CITY. M , THOMAS S WAB FINANCE DIRECTOR {r n tk 2 CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING - DECEMBER 13, 1990 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on December 13, 1990, at 6 00 p.m. PRESENT- Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Gene Carlstrom, Councilmember Ronald Christianson, Councilmember Herman Hilkey, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Brenda Stanfill , Acting Deputy City Clerk David Sawyer, Community Development Director John Harper, City Attorney Joe Kicak, City Engineer ABSENT None The meeting was opened with invocation by Pastor Lowell Hamill , Praise Fellowship Foursquare Church, followed by the Pledge of Allegiance led by Mayor Pro Tem Grant. 2B. Awards were presented to winners of the Crime Prevention Month Poster & Essay Contest. Mayor Matteson convened City Council meeting at 6.30 p.m. Mayor Matteson reconvened City Council meeting at 7.10 p.m. ITEMS TO DELETE 7A - Recycling Proposal from BFI SPECIAL PRESENTATION 2A. Mayor Matteson presented a 10-year service award to Assistant City Manager Anstine. CONSENT CALENDAR CC-90-181 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the remainder of the Consent Calendar with removal of Items A and D. Appropriate $34,139.00 for Item F and appropriate $6,500.00 and $5,000.00 for Item L. COUNCILAGENDA ITEM# Council Minutes - 12/13/90 Page 2 B. RATIFY 12/13/90 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA E. RELEASE OF BONDS FOR TRACT 12966 (PALAllOLO) F. APPROPRIATION - SENIOR'S MODULAR UNIT G. DECLARATION OF SURPLUS PROPERTY - GENERATOR H. ADOPT RESOLUTION RESCHEDULING PLANNING COMMISSION MEETING DAY I. APPROVE MARCH OF DIMES WALKAMERICA J. VACATE PLANNING COMMISSION POSITION K. AUTHORIZE CITY MANAGER TO ATTEND THE CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS 1991 ANNUAL SEMINAR L. APPROPRIATION FOR GRAND TERRACE ROAD PARKSITE WATER LINE EXTENSION M. FORMATION OF A PUBLIC FINANCING AUTHORITY ITEMS REMOVED FROM CONSENT CALENDAR 3A. Approve Check Register Numbers 110890, 112190 & 121390 CC-90-182 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve Check Register Numbers 110890, 112190 & 121390. 3D. Approve 10/25/90 & 12/3/90 Minutes CC-90-183 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 3-0-0-2 (COUNCILMEMBERS CHRISTIANSON AND HILKEY ABSTAINED), to approve 10/25/90 & 12/3/90 Minutes. PUBLIC COMMENT Jim Singley, 11996 Paradise St. , Grand Terrace; congratulated Councilmembers Christianson and Hilkey on their election and thanked the Mayor, Mayor Pro Tem, and Councilmember Caristrom for their assistance on Council . He also thanked the City Manager and Staff for their assistance. C. E. Rogers, 22743 Minona Dr., Grand Terrace; expressed concern about the speed of traffic on Minona indicating that there is no posted speed limit. Council Minutes - 12/13/90 Page 3 Mayor Matteson, directed the City Manager and the Sheriff's Captain to investigate the matter. Barbara Pfennighausen, 22111 Ladera Dr., Grand Terrace; questioned the method by which the public would be made aware of the City's Housing Program, but expressed overall satisfaction with the project. She expounded on her efforts to obtain an Agenda packet and felt that the City's policy of charging a fee for the Agenda is a method to discourage citizens from participating in the democratic process. She expressed the desire that this issue be placed on the next Agenda for formal action and that a blanket fee be established for the packets. She thanked the citizens of Grand Terrace for the opportunity to serve the City and stated for the record, in reference to an apartment issue, that she had never voted for an issue she did not understand. She stated that she never suggested that Grand Terrace Elementary School be relocated to the corner of Michigan and Commerce Way, but rather south of De Berry and west of Michigan. She explained that her motivation was for the safety of children traversing that area rather than for any commercial benefits. She stated further that she voted against the Blue Mountain parkland because the land was too vertical for most recreational activities. She also clarified that she originally voted for Pico Park, but objected to any further expenditures for the site which she felt would not meet the needs of the community. She also explained that she did not resist the Grand Terrace Road parksite once she knew it would not be a passive parksite. She concluded by wishing the new Council good luck. City Manager Schwab, stated that the City and U.S. Escrow will develop a marketing plan that will utilize local newspapers, the Chamber of Commerce newsletter, and the City's sewer billing to inform the public about the Housing program. Ken Facer, President, Grand Terrace Chamber of Commerce; introduced himself as the new Chamber President and gave an overview of Chamber activities. He invited Council and the City Manager to a Chamber Planning Conference, which will be held on Saturday, February 2, 1991. Bill De Benedet, 11960 Honey Hill Dr., Grand Terrace; inquired as to whether the City would consider placing a signal light at Barton Road and Honey Hill . He expressed concern over the speed of traffic and the difficulty of seeing oncoming cars at that intersection. He stated further that a light at that location would make the street sign more visible at night. Mayor Matteson, directed staff to examine the feasibility of a signal or warning light at that location. Councilmember Carlstrom, stated that he had a request for a Stop sign at the location where Westwood ioins Honey Hill Drive on the northbound side. He expressed his opinion that that site is also hazardous. Council Minutes - 12/13/90 Page 4 Tony Petta, 11875 Eton Dr., Grand Terrace, gave credit to the Chamber of Commerce for pursuing the process of Cityhood and briefly detailed the assistance given by Ivan Hopkins, Joe Kicak, Bill De Benedet, and Ernie Zampese in establishing the City. He indicated that the annual City Birthday celebration is a reflection of City pride. J.R. Taylor, 22843 Vista Grande Way, Grand Terrace; announced that he has the list for the Grand Terrace Decorating Contest and the directions are available in the Chamber office. Stan Hargrave, 12048 Canary Court, Grand Terrace; wished the City a happy birthday and congratulated Councilmembers Christianson and Hilkey on their election. He stated for the record that he was pledging his support to them for the goals and policies that they will bring forth. He indicated that he is a coach for Youth Basketball and expressed concern over where his team could practice or play games. He requested Councilmember Christianson's assistance in investigating the possiblity of establishing a gym for Grand Terrace. He expressed dissatisfaction with the Mayor's statement that citizens should direct questions to the City Manager or the City Attorney rather than utilizing Council time. City Manager Schwab, stated for the record that former Councilmember Pfennighausen asked for two copies of the City Council Agenda. He made a reference to the City's adoption of a Fee Ordinance in 1988 which set a rate of .20 per page for public documents and established a sliding fee scale for documents of a known number of pages. He explained that the packets have a variable number of pages and indicated that that was the reason there was no fixed fee for them. He stated further that the same packet which is given to Councilmembers is available for public viewing during regular City Hall hours. He indicated further that he would help any citizens with their questions or would direct them to the proper staff member. He also asserted for the record that the City of Grand Terrace offers more public disclosure and explanations than any other public agency that he is aware of. Peggy Taylor, 22843 Vista Grande Way, Grand Terrace; inquired as to whether a copy of the Agenda could be placed in the library to ensure accessibility. City Manager Schwab, stated that a Council packet is available in the library and that a Planning Commission packet will be placed there in the future. He indicated that consultant reports are available for review in the City Office. Barbara Pfennighausen, 22111 Ladera, Grand Terrace; queried the City Manager as to when she requested two copies of the Agenda and maintained that no such request was made. She felt that the cost of the packet at .20 per page was excessive. Council Minutes - 12/13/90 Page 5 ORAL REPORTS 5A. Committee Reports 1. Emergency Operations Committee (a) Removal of Committee Members CC-90-184 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to remove Mitchell Wiley and Ping Le May from the Emergency Operations Committee and to post the vacancies. (b) Minutes of 6/18/90 and 9/17/90 CC-90-185 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to accept the Emergency Operations Committee Minutes of June 18, 1990 and September 17, 1990. 2. Historical & Cultural Committee (a) Minutes of 10/24/90 CC-90-186 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to accept Historical & Cultural Committee Minutes of October 24, 1990. 3. Crime Prevention Committee (a) Resignation of Committee Members CC-90-187 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to accept the resignations of Ed O'Neal and Ralph Buchwalter and to advertise the vacancies. CC-90-188 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to appoint Jo Ann Johnson as a regular member. 4. Parks & Recreation Committee (a) Appoint Committee Members CC-90-189 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to appoint Michael O'Connell as a regular committee member and to appoint Barbara Fasenmyer as an alternate member. (b) Long Range Park and Recreation Plan for City. It was the consensus of Council to request Staff to work with the Parks & Recreation Committee to evaluate land available for park site development and to assist in the development of plans for existing park sites and future park sites. Council Minutes - 12/13/90 Page 6 5B. Council Reports Councilmember Carlstrom, reported on his attendance at the December 1990 Omnitrans and SANBAG Board meetings. He indicated that SANBAG's budget increased significantly, allowing funding for a feasibility study to rebuild the bridges and add one lane to each side of I-91 from the I-60 interchange to Washington Avenue. He also stated that he discussed the possiblity of establishing bus service from Grand Terrace to San Bernardino with Omnitrans. He announced that Omnitrans indicated that such a study is currently underway and service may be a possibility after the first of the year. Councilmember Christianson, acknowledged the good work of Deputy of the Year, Carol Saunders. He also suggested a compromise method to provide citizens with a Council packet whereby a citizen could make a request ahead of meetings so that a packet could be prepared at the same time as the other packets. He indicated that this would be more cost effective, but feels that a .20 per page fee is not unreasonable when it involves extra Staff time. Councilmember Hilkey, indicated that a hazaradous condition exists on Barton Road from Honey Hill to Washington Avenue. He stated that the City needs to meet with Colton to develop a plan for that r,_, area. By Council consensus he directed City Staff to contact the U City of Colton. He indicated further that Grand Terrace Road is heavily traveled and the last few hundred feet which intersects Barton Road should be straightened. He stressed his viewpoint that the City owes the Citizens an Agenda and that Agendas should be made more accessible to the public. He suggested that the packets be printed on both sides of the page. He also expressed his objection to the 3-minute speaking limit for the public, and thanked his supporters for his election. City Engineer Kicak, stated that the General Plan includes the widening of Barton Road up to Honey Hill . He stated that he is unaware of any plans for construction on Barton Road northeast to Washington. He indicated that only a small portion of that roadway is in City limits and affirmed that we need to meet with Colton. He commented that he feels we probably have adequate right-of-way to widen the road and stated that the cost to Grand Terrace will be minimal . He asserted that Grand Terrace Road should be aligned, but indicated that additional right-of-way will probably be required on the easterly side of the road. Mayor Pro Tem Grant, expressed appreciation to the Historical and Cultural Activities Committee and other volunteers for the City's Birthday Party. He indicated concern regarding the contents of a letter which he received about a Drug Alternative House on Kingston. He referred the letter to the City Manager to determine whether a problem exists with this facility and to ascertain the , extent of the City's jurisdiction over the matter. He announced Council Minutes - 12/13/90 Page 7 that he attended the Yellow Ribbon Day celebration to show support for the hostages in Iraq and expressed dissatisfaction with the lack of press coverage for events in the City. He expressed appreciation to Councilmember Carlstrom for attending the SANBAG meeting in his place and indicated that he would resume his obligation when his present job demands diminish. He indicated that he would not seek reappointment to SANBAG if his work responsiblities do not decrease. Furthermore, he expressed elation at the possiblity of Omnitrans service for Grand Terrace. He queried the City Engineer regarding the status of the proposed closing of the City's onramp to the northbound I-215 freeway, and expressed the desire that the onramp not be closed. He inquired as to the status of funds requested by the City of Colton for Grand Terrace's portion of La Cadena. He stated that he is looking forward to working with his new colleagues and expressed the belief that the next two to four years will be productive. City Engineer Kicak, related that any changes which would occur in the onramp will happen with the reconstruction of the bridge over the I-215 at Washington. He expressed the opinion that this project has been delayed until the freeway widening study has been completed. City Manager Schwab, expressed the belief that the beautification -,/ program still exists, but that there will be no futher progress on t 1 the project. PUBLIC HEARING 6A. SP-90-03, TTM-90-03 (Coast Construction/Honey Hills Development) CC-90-190 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to adopt a Resolution approving SP-90-03, TTM-90-03 and E-90-08. Mayor Matteson convened City Council at 9.15 p.m. Mayor Matteson reconvened City Council at 9:20 p.m. Mayor Matteson reported that Council went into Closed Session to discuss , potential land acquisition. No decision was made. Council Minutes - 12/13/90 Page 8 ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 10 15 p.m., until the next regular CRA/City Council meeting, which is scheduled to be held Thursday, January 10, 1991. City Clerk of the City of Grand Terrace. MAYOR of the City of Grand Terrace. L STAFF REPORT C R A ITEM () COUNCIL ITEM (X) DATE: 1/2/91 SUBJECT: BUDGET APPROPRIATION FOR BLDG. MODIFICATION PROPOSED ACTION: Approve a budget appropnation in the amount of $3,880 00, for building modifications as presented BACKGROUND: Because of significant growth in business, within the Community Services and Community Development Departments, support staff has complained about the limited work areas within the secretarial and recreational staff areas Both departments were asked to formulate a plan that would facilitate the needs of both departments, and help resolve the over crowdmg ANALYSIS: Staff met with various cabinet makers and carpenters to detail their needs m addition to collectmg estimates After analyzing submittals from various vendors, staff selected the plans submitted by D Bertmo, Manufacturing Bertmo submitted a bid of $3,880 for the compete job (Please see Vendor Analysis form) FORM MOTION: APPROVE A BUDGET APPROPRIATION IN THE AMOUNT OF $3,880.00, FOR LINE ITEM 10-180-245 MAINTENANCE BUILDINGS & GROUNDS. RLA COUNCIL AGENDA ITEM#3 E STAFF REPORT C R A ITEM ( ) COUNCIL ITEM (X) DATE. 1/1/91 SUBJECT! RTTT)GET APPROPRIATION FOR REPAIR TO MTG. ROOM DOOR PROPOSED ACTION: Approve a budget appropnation in the amount of $6,000 00, for the repair to the Civic Center Community Meeting Room divider BACKGROUND. During the past five (5)years, staff has had to make numerous repairs to the meeting room divider wall The present state of the existing divider is such that it must be locked in the open position at all times, for the safety of occupants During the FY 90/91 budget hearings, staff budgeted $4,000 00 for the replacement of said divider Smce the budget approval, estimates have been received from numerous vendors indicating that the divider wall system must be replaced, since it cannot be safely repaired In order to replace with existing system with a Cal-OSHA approved operable wall system, an additional appropriation of $6,000 00 will be necessary FORM MOTION• APPROVE A BUDGET APPROPRIATION IN THE AMOUNT OF$6,000 00 FOR LINE ITEM 10-180-703 RLA COUNCIL AGENDA ITEM# 3F DATE JANUARY 3 , 1991 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE JANUARY 10 , 1991 SUBJECT COUNCIL AND STAFF TRAVEL TO LEAGUE SEMINAR FUNDING REQUIRED NO FUNDING REQUIRED The League of California Cities is sponsoring an orientation for new Mayors and Council Members in San Jose on January 23-25 , 1991 . Councilmember Christianson and the City Manager plan to attend. Funds are budgeted for this expense. As a result of the above seminar , staff is requesting that the Council meeting scheduled for January 24 be rescheduled to January 31 , 1991 . STAFF RECOMMENDS 1 . COUNCIL AUTHORIZE COUNCILMEMBER CHRISTIANSON AND THE CITY MANAGER TO TRAVEL TO SAN JOSE FOR THE LEAGUE OF CITIES MAYORS AND COUNCIL MEMBERS ORIENTATION INSTITUTE . 2. COUNCIL TO RESCHEDULE THE COUNCIL MEETING OF JANUARY 24 TO JANUARY 31 , 1991 . BT - COUNCIL AGENDA ITEM#3( January 2, 1991 fl AFF jr:.? EPOF T C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE 1/1n/q1 AGENDA ITEM NO 01/ SUBJECT AUDITED ANNUAT, FTNANCTAT. RF.PORT Presented for your review and acceptance is the City's audited Annual Financial Report for the fiscal year ended June 30, 1990. The City contracts with the accounting firm of Moreland & Associates, Inc to formalize and audit the City's financial statements and to examine policies and procedures. The auditor has rendered an unqualified opinion to the financial audit of the City. This unqualified position indicates that the financial statements fairly represent the financial position of the City with no exceptions Staff Recommends that Council: ACCEPT THE AUDITED FINANCIAL REPORT FOR THE CITY OF GRAND TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 1990 BM u ,r _ P w - COUNCIL AGENDA ITEM#3 I-1. DATE JANUARY 3 , 1991 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE JANUARY 10 , 1991 U SUBJECT: AMEND SALARY RESOLUTION 90- 14 40 FUNDING REQUIRED NO FUNDING REQUIRED Staff is requesting City Council to amend salary resolution No. 90- 14 to include a Deputy City Clerk range and Crossing Guard range. The City Clerk ' s vacancy creates the need to re-establish a Deputy City Clerk range. In the past , the Crossing Guard position was a contracted position . This position is now a part- time one and needs to be added to the resolution . STAFF RECOMMENDS COUNCIL RESCIND RESOLUTION 90- 14 AND APPROVE SALARY RESOLUTION 91 -01 TO INCLUDE A RANGE FOR THE DEPUTY CITY CLERK AND CROSSING GUARD . BT COUNCIL AGENDA ITEM# 31 RESOLUTION NO. 91-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 90-14 AND ADJUSTING THE SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE. WHEREAS, the City Council of the City of Grand Terrace has determined the need to adjust the salary ranges for the positions contained in this resolution NOW, THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DETERMINE, AND ORDER THE FOLLOWING SECTION 1. Rescission - That Resolution No. 90-14 is hereby rescinded in its entirety. SECTION 2. Classifications/Salary Ranges - That the following job classifications and salary ranges are hereby established for employees of the City of Grand Terrace, and said salary ranges shall be effective January 10, 1991. SALARY RANGE TITLE Minimum Midpoint Maximum City Manager $4,321 $5,083 $6,138 Assistant City Manager $3,150 $3,708 $4,277 Community Development Director $2,931 $3,447 $3,963 Assistant Finance Director $2,542 $2,991 $3,440 City Clerk $2,542 $2,991 $3,440 Assistant to the City Manager $2,230 $2,624 $3,017 Deputy City Clerk $2,035 $2,384 $2,733 Day/Child Care Supervisor $2,035 $2,384 $2,733 Recreation Supervisor $2,035 $2,384 $2,733 Maintenance Supervisor $2,035 $2,384 $2,733 Associate Planner $1,887 $2,222 $2,556 Senior Account Clerk $1,742 $2,049 $2,357 Secretary $1,742 $2,049 $2,357 Administrative Clerk $1,659 $1,951 $2,245 Maintenance Worker $1,458 $1,714 $1,973 Public Information Clerk , r --, } $1,419 $1,668 - $1,920 RESOLUTION NO. 91-01 Page 2 SALARY RANGE TITLE Minimum Midpoint Maximum Clerk Typist (27 1/2 Hrs. ) $1,419 $1,668 $1,920 Head Teacher/Sr. Recreation Leader $8. 14 $8.72 $9.31 r Switchboard Operator $7.20 $7.99 $8.77 Facility Monitor $6.97 $7.57 $8. 14 Teacher/Recreation Leader $6.39 $6.97 $7.57 Crossing Guard $5.25 $6.00 $6.50 Teacher Aide/Recreation Aide $4.74 $6.37 $6.97 ADOPTED this 10th day of January, 1991. ATTEST Deputy City Clerk of the City of Mayor of the City of Grand Terrace Grand Terrace and of the City and of the City Council thereof. Council thereof. I, BRENDA STANFILL,' Deputy City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 10th day of January, 1991, by the following vote AYES NOES ABSENT ABSTAIN Deputy City Clerk Approved as to form laity Attorney STAFF REPORT C R A ITEM () COUNCIL ITEM (X) DATE: 1/1/91 SUBJECT: ATTENDANCE ANNUAL CPRS CONFERENCE '994' r" PROPOSED ACTION Approve travel of the Parks and Recreation Committee membership, along with the Recreation Supervisor, to attend the annual Cahforma Parks and Recreation Society Conference to be held m Santa Clara BACKGROUND: This year, the Cahforma Parks and Recreation Society will be hosting its annual conference in the city of Santa Clara, on March 7 through 10th This year, Park and Recreation Committee members Frost, Robles, Rollins and the Johansens are requesting to attend In addition to staff member Gerber Funds have been budgeted and approved by Council for the activity in the FY 90/91 budget FORM MOTION: APPROVE THE ATTENDANCE OF THE PARK AND RECREATION COMMI'1TEE MEMBERSHIP, AND CITY STAFF, TO ATTEND THE ANNUAL CPRS CONFERENCE TO BE HELP IN SANTA CLARA MARCH 7 - 10, 1991. RLA COUNCIL AGENDA ITEM#3J RECEIVED HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Uhl 0 7 1990 Minutes of December 3, 1990 Meeting CITY CLERK'S DEPT The meeting was called to order at 7 PM by Chairman Viola Gratson. Those present were Ann Petta, Irene Mason, Pauline Grant, Viola, and Hannah Laister. Marie Schmidt was absent. Special guests were Pauline' s sister from England, Hugh Grant, Mayor Pro-Tem, and Tony Petta. The minutes of the October meeting were read, motion to accept made by Ann, seconded by Pauline. The Treasurer' s report showed a balance of $1, 697.10. Old Business. Country Fair was well attended but not wnat was expected due to the high winds. Irene wrote a report for the Chamber newsletter and the library Books & Bits. New Business: A notice was received from David Sawyer of the Planning Commission concerning a vacant lot on Van Buren. Viola will inquire into what is required of our Committee. City Birthday Party: This will be December 13 at 5 PM in the Community Room. Viola will check with Randy for tables. Ann will purchase and cook ham, Hannah will purchase paper goods. The members should be at the Community Room between 3.30 and 4 PM. The next meeting will be January 8th, 1991. Motion to adjourn at 7•39 PM made by Irene, seconded by Ann. Re pectfully submitted, Hannah Laister, Secretary COUNCIL AGENDA ITEM# 5A-1( -) DATE: January 10 , 1991 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (x) MEETING DATE: January 3, 1991 SUBJECT CURBSIDE RECYCLING PROGRAM OCi At a previous City Council Meeting the City Council was given a presentation by BFI/Loma Linda Disposal on a city-wide Curbside Recycling Program. Council directed staff to negotiate with BFI/Loma Linda Disposal and propose a city-wide Curbside Collection Program. The proposal provides city-wide curbside recycling to all single family units that are currently being serviced by BFI/Loma Linda Disposal pursuant to our Refuse Ordinance. The proposal is to provide twice-per-month service to be provided on alternating regular refuse pickup days . The program utilizes the single-bin system where no sorting is required by the homeower. All sorting will be done by an employee during the pickup. The following materials will be accepted: newsprint, aluminum and metal cans , glass of any kind , PET bottles ( i .e. , two litre soft drink bottles) , HDP high density plastic bottles ( i .e. milk, bottled water jugs) , and waste ,motor oil . This program is modeled after Loma Linda ' s recently implemented program. In Loma Linda ' s first full sweep, at a participant rate of 40%, the City recycled more than 22 tons of material . Taken over a full month this equates to four and one-half truckloads of trash that would have been buried in the landfill . They also collected 255 gallons of motor oil which inevitably would have been placed in the garbage and also buried in the landfill . All the cities in the state are under a mandate by Assembly Bill 939 to achieve reduction in the waste stream by 25% by the year 2000. Failure to achieve those goals will result in monetary fines against the cities. It is estimated that a city-wide curbside recycling program can achieve a waste-stream reduction of approximately 10 to 15% with a participant rate of approximately 60%. The remainder of the reductions will be achieved through a combination of combined composting and source separation facilities at the landfills. In order to implement the program the City will be utilizing a new vehicle constructed specifically for the purpose of recycling. The vehicle with special bins modified to hold the various recycled materials . It _ T `COUNCIL AGENDA ITEM# 7A ` STAFF REPORT -- CURBSIDE RECYCLING PROGRAM January 3, 1991 Page Two also involves the expense of operating and insuring the vehicle, as well as the manpower necessary to collect the route. The proposal indicated that there will be monthly expenses of approximately $5,000 to operate the program. This translates to an increase in the refuse rate for recycling by $1 .94, which will come to a monthly refuse rate of $12.94. Attached is a projected income statement from which the $1 .94 rate was computed. The $1 .94 rate allows for a net profit per year of $4,874 . This is a return of 7.8%. Also attached to the proposal is a proposed recycling agreement. The agreement specifies that all recycled materials will be the property of the City and the proceeds from the sale thereof will be remitted to the City. The term of the agreement is for a period of five years. If the Council implements the program, it is estimated that the program could start by March, 1991 . STAFF RECOMMENDS THAT. 1 . COUNCIL ADOPT THE PROPOSAL AND ENTER INTO A CONTRACT WITH BFI/LOMA LINDA DISPOSAL TO PROVIDE RECYCLING SERVICES. 2. COUNCIL ADOPT A RESOLUTION SETTING THE NEW REFUSE RATE AT _� $ 12.94 PER MONTH FOR STANDARD SINGLE FAMILY COLLECTION AND RECYCLING SERVICES. , TS: bt Attachment RECYCLING AGREEMENT THIS RECYCLING AGREEMENT made and entered into this day of , 1991 , by and between the City of Grand Terrace , California ( "City" ) and Loma Linda Disposal Company , Inc . ( "Contractor" ) . WITNESSETH WHEREAS , Contractor submitted to City a RecycleNOW Proposal dated December 6 , 1990 in an effort to initiate a curbside recycling program for each residence in the City (the "RecycleNOW Program" ) , and WHEREAS , the City Council of City will approve a resolution providing for the implementation of the RecycleNOW Program, and WHEREAS , in connection with the RecycleNOW Program the City Council of City has determined that City should procure the services of Contractor to collect, deliver or dispose of Recyclable Materials ( hereinafter defined) as provided herein , and WHEREAS , Contractor desires to provide such services to City in accordance with the terms of this Agreement, NOW THEREFORE , in consideration of the agreements contained herein , the parties agree as follows 1 Provision of Services by Contractor. 1 . 1 Recycling Services Generally. ( a) Contractor shall provide to City in accordance with and for the consideration provided herein , curbside collection services (the "Recycling Services" ) for the collection , delivery and in some instances , disposal of newspapers , glass , aluminum [ cans , tin cans , plastic bottles , waste oil , and any other mutually agreed upon materials ( collectively the "Recyclable Materials" and individually a "Recyclable Material " ) , which services shall include the provision by Contractor of the supervision , materials , equipment , labor and all other items necessary to provide such services to City. (b) Except as otherwise provided herein , the Recycling Services shall be provided by Contractor to City for each Residential Unit (defined below) within the City. As used in this agreement , "Residential Unit" means a dwelling within the corporate limits of City that is currently being provided with curbside refuse collection . A Residential Unit shall be deemed occupied when either water or domestic light and power services are being supplied thereto . A condominium dwelling , whether of single or multi-level construction , consisting of four or less contiguous or separate single-family dwelling units , shall be �i treated as a Residential Unit , except that each single-family dwelling within any such Residential Unit shall be counted separately as a Residential Unit. (c) City and Contractor recognize that due to market conditions Contractor may be unable to sell a particular Recyclable Material to a Commodity Buyer (hereinafter defined) as contemplated by Section 2 hereof. In such event , ( 1 ) Contractor first shall be required to dispose of such Recyclable Material by delivery to a Commodity Buyer in connection with such delivery and ( ii ) if Contractor is unable to locate a Commodity Buyer that will accept such Recyclable Material even upon payment of a fee , Contractor shall dispose of such Recyclable Material at a disposal site. City shall be obligated to bear any such fees or cost of disposal as provided in Sections 2.3 and 2.4 below. Notwithstanding the foregoing , the event a Recyclable Material is not marketable and a fee must be paid to a Commodity Buyer or the material must be disposed of at a disposal site , City may elect to remove such Recyclable Material from the list of items subject to this Agreement. A thirty day period will be used to determine the feasibility of adding or removing an item from the list of recyclable materials . S -2- If the City removes a Recyclable Material from the list , City shall prepare a notice explaining such removal which notice will be provided by Contractor to each Residential Unit in City participating at such time in the RecycleNOW Program. If after removal of a Recyclable Material from the list, such material becomes marketable , City may add such material back to the list of items subject to this Agreement , and City shall prepare a written notice explaining the addition of such material which notice will be provided by Contractor to each Residential Unit in the City participating at such time in the RecycleNOW Program. Any such notice to remove or restore a Recyclable Material to the list shall be effective with respect to a Residential Unit the day immediately following the day the notice is delivered to such unit. (d) Except as provided by Section 1 . 1 (c) above , Contractor shall have no obligation to dispose of Recyclable Materials other than by delivery to a Commodity Buyer, and in no event should this Agreement be construed as a guarantee by Contractor of a viable market for Recyclable Materials or as to the Availability of a Commodity Buyer for a Recyclable Material . 1 . 2 Collection and Hours of Operation . �� (a) Contractor shall collect Recyclable Materials from each Residential Unit two times per month and shall have satisfied such obligation upon the collection or attempt to collect ( in the event a container is not at curbside as required by Section 1 . 3( c) hereof at such time as Contractor attempts to collect on the day scheduled for such collection and during the hours of operation) Recyclable Materials . (b) Contractors curbside collection of Recyclable Materials shall take place only from Monday through Friday between the hours of 6 00 a.m. and 5 00 p.m. Any exception to such collection days and hours must be acceptable to both City and Contractor, provided that Contractor may to complete collection on an existing collection route deviate from such schedule without the consent of City if Contractor determines in good faith that an exception is required due to unusual circumstances such as equipment breakdown. (c) Contractor shall prepare and submit to City for its approval (which approval shall not be unreasonably withheld) a designation of collection routes and days of collection. -3- Notice of the collection routes and days of collection initially established for the RecycleNOW Program will be provided to all Residential Units in the promotional literature developed by the City and provided by Contractor to each Residential Unit in accordance with Section 1 . 3(b) hereof City also shall publish at its expense at least once during each calendar year in the newspapers published in the immediate area , a map of such collection routes indicating days of collection . The published map shall be of such size to clearly show all pertinent information. City may elect for Contractor to pay for the cost of this service and have Contractor reimbursed from the sales of recycled materials . Contractor may from time to time submit to City for approval proposals for changes in routes or days of collection , which approval shall not be unreasonably withheld. Upon approval by City of any such proposed changes , Contractor shall provide written notice or such changes to the affected Residential Units . ( d) If a scheduled collection day falls on a legal holiday Contractor may either make the regular collection on such day or observe such holiday by suspending service on the holiday and rescheduling collection for a day within a period three days prior to and three days after the holiday. Contractor shall provide notice to affected Residential Units of the day for any such make-up collection . 1 . 3 Collection Equipment. ( a) Contractor shall provide an adequate number of vehicles to provide the Recycling Services , which vehicles will be similar to the vehicle described in the RecycleNOW Proposal dated December 6, 1990 submitted to City, a copy of which is attached hereto as Exhibit A. All vehicles and other equipment will be kept in good repair, appearance and in a sanitary condition at all times . Each vehicle will have clearly visible on each side the identity and telephone number of the Contractor. (b) Contractor shall as promptly as practicable immediately following the execution and delivery of this Agreement by the parties , provide to each Residential Unit one recycling container together with such promotional literature concerning the RecycleNOW Program as the City develops and desires to have distributed to Residential Units . Contractor will bear the cost of all recycling containers initially delivered to Residential Units and the cost of replacing any such containers which are damaged by Contractor or must be replaced due to normal wear and tear. -4- The cost of replacement for lost or stolen recycling containers of for any reason other than those described herein , shall be borne by the owner of the Residential Unit requiring such replacement container. City will bear the cost of a new container when resident moves from premises and takes container with him. All recycling containers , whether provided at the outset of the program or as replacements , shall be 18 gallon bins designed for the purpose of curbside collection of Recyclable Materials and made from recycled plastic of such color and with such logo as shall be required by City. (c) City and Contractor agree that Contractor may decline to collect recycling containers which have not been placed at curbside for collection , or in the event construction work is being performed in the right-of-way , as close as practicable to an access point for the collection vehicle. Curbside for this purpose means that portion of a right-of-way adjacent to paved or traveled City roadways ( including alleys) . 1 .4 Commingling. City and Contractor agree that Contractor ' s obligation hereunder shall be to collect Recyclable Materials and Contractor shall not be required to collect Recyclable Materials commingled with garbage , trash and rubbish normally collected by sanitation crews . Contractor will notify City of the addresses of Residential Units which commingling occurs to indicate it is unacceptable for collection . 1 . 5 Effective Date and Term. Contractor shall provide the services under this Agreement for a period of five years commencing on 2. Delivery or Disposal of Recyclable Materials . 2. 1 Ownership. City and Contractor agree that upon collection by Contractor of Recyclable Materials such materials (and all proceeds therefrom) shall be the property of City and Contractor is hereby designated as agent of City for purposes of selling or otherwise disposing of such Recyclable Materials in accordance with this Agreement. Title to the Recyclable Materials shall pass to City at such time as they are placed in Contractor ' s collection vehicle , removed by Contractor from the Residential Unit , whichever last occurs . 2.2 Delivery. Contractor will use its best efforts to' deliver all Recyclable Materials collected by Contractor pursuant to this Agreement to the buyer or processor such material (the "Commodity Buyer" ) that at the time of delivery will pay the highest price for the type and quantity of material delivered, provided that "best efforts" shall not include the hauling of any such material for a distance greater than 20 miles. -5- All proceeds received from the sale of Recyclable Materials to a Commodity Buyer, if not paid directly to City , shall be paid to City by Contractor , ( provided that Contractor shall not be responsible to City if any Commodity Buyer fails to pay for any such materials if Contractor exercised reasonable business judgment in the selection of such Commodity Buyer) . 2. 3 Fee for Delivery. If market conditions for a particular Recyclable Material deteriorate such that Contractor is required to pay a fee to deliver the material to a Commodity Buyer, the Contractor shall deliver such material to the Commodity Buyer charging the lowest fee at such time ( subject to mileage limitation for hauling set forth in Section 2. 2 hereof) . The amount of any fee paid by Contractor in connection with such delivery shall be paid to Contractor by City by charging City for such amount on a monthly invoice sent to City. 2.4 Disposal . In the event that Contractor is unable to deliver for processing any Recyclable Material after exercising his best efforts ( as qualified by Section 2.2 hereof) to deliver any such material to a Commodity Buyer (whether in exchange for proceeds or upon payment of a fee to such buyer) , then Contractor shall dispose of such material at a disposal site and City shall bear the cost of any such disposal , which cost shall be charged to City on a monthly invoice sent to City. 3 . Services , Charges and Payment. 3 . 1 Services Rates. As consideration for provision of the services to be provided by Contractor under this agreement, Contractor shall charge to each residential unit with the city receiving service a monthly fee based on the following rate ( a) For the first twelve ( 12) months of the term of this Agreement the service rate shall be $1 . 94 per Residential Unit per month . (b) For the remaining forty-eight (48) months of this agreement the service rate (The "Base Service Rate" ) will be subject to adjustment under Sections 3.2 hereof. -6- 3 . 2 Adjustment to Base Service Rate ( a) The Base Service Rate determined under Section 3 1 (b) above shall be adjusted upward or downward , as the case may be , for the second and subsequent years of the term of this Agreement to reflect changes in the cost of operations , as reflected by fluctuations in the Consumer Price Index for Urban Wage Earners and Clerical Workers (All Items ) for the Los Angeles , Long Beach , ' Anaheim Area as published by the U .S . Department of Labor, Bureau of Labor Statistics (the " Index" ) . As of the last month of the first year of the term of this Agreement and every twelve months thereafter (the "Rate Modification Month" ) , the Base Service Rate shall be increased or decreased for the ensuing twelve-month period in a percentage amount equal to 100 percent of the net percentage change of the Index. The net percentage change shall be equal to the difference between the Index for and the Index for the Rate Modification Month , divided by the Index for . In no case shall the adjustment exceed 7% in any calendar year. (b) As soon as possible after a Rate Modification Month , Contractor shall send to City a comparative statement setting forth ( i ) the Index for , ( ii ) the Index for the Rate Modification Month , ( iii ) the net percentage change , and ( iv) the increase or decrease in the Base Service Charge applicable to the ensuing twelve-month period. On the first invoice sent to City after preparation of the compartive statement , City shall pay to Contractor or Contractor shall credit to City , as the case may be , a lump sum equal to any increase or decrease applicable to that portion of the current twelve-month period with respect to which invoices were sent without regard to adjustment by the net percentage change for such twelve-month period . [ (c) In addition the foregoing , the Base Service Rate , as adjusted , charged by Contractor shall be increased or decreased , as the case may be , to reflect increases or decreases in the number and type of Recyclable Materials collected by Contractor as mutually agreed upon by City and Contractor. ] [ (d) In addition to the above , Contractor may petition the City at any time for additional rate and price adjustments at reasonable times on the basis of unusual changes in its cost of operations , such as revised state and federal laws , city ordinances or regulations , changes in location of delivery sites , and for other reasons . ] 3. 3 Invoices and Payment. Contractor shall invoice each Residential Unit receiving service quarterly in advance of service. Each invoice shall include the following -7- ( a) The service charge for such quarter, as determined under Section 3 1 hereof , ( b) After a Rate Modification Month , the amount of any retroactive adjustment required by Section 3.2 ( b) . ( c) The aggregate fees paid for such month by Contractor to deliver Recyclable Materials to Commodity Buyers and the aggregate disposal cost charged by Contractor for Recyclable Materials which Contractor disposes of at a disposal site (which fees and charges shall increase the service charge) , and (d) After a Rate Modification Month , the amount of any retroactive adjustment required by Section 3 . 2(b) . The above items shall be netted to reflect the net amount for the month to be paid by City to Contractor or, the net amount to be paid by Contractor to City. In the event the invoice reflects a net amount owed to City together with the invioce for the month . Contractor will be entitled to payment for its services rendered hereunder whether or not City collects any fees from owners of Residential Units for such service. 4. Other Obligations of Contractor. 4. 1 Insurance. Contractor shall at all times during the term of this Agreement maintain in full force and effect Employer ' s liability, Workmen ' s Compensation , Public Liability and Property Damage Insurance , including contractual liability coverage for the provisions of Section 4. 3 hereof. All insurance shall be by insurers and for policy limits acceptable to City and before commencement of work hereunder Contractor agrees to furnish City certificates of insurance or other evidence satisfactory to City to the effect that such insurance has been procured and is in force. The certificates shall contain the following express obligations "This is to certify that the policies of insurance described herein have been issued to the insured for whom this certificate is executed and are in force at this time. In the event of cancellation or material change in a policy affecting the certificate holder, thirty (30) days prior written notice will be given certificate holder. " For the purpose of this Agreement , Contractor shall carry the following types of insurance in at least the limits specified -8- COVERAGES Workmen ' s Compensation Statutory Employer ' s Liability $500 ,000 General Liability $2 , 500 , 000 combined including Bodily Injury single limit per and Property Damage occurrence Automobile Liability $2 , 500 , 000 combined including Bodily Injury single limit per and Property Damage occurrence Excess Liability $5 , 000 , 000 combined single limit per occurrence To the exent permitted by law, all or any part of any required insurance coverages may be provided under a plan or plans of self-insurance. The coverages may be provided by Contractor ' s parent corporation. 4. 2 Bond. ( a) Performance Bond. Contractor will be required to furnish a corporate surety bond. City will accept surety bond currently posted for performance of the Residential Refuse Franchise. (b) Power of Attorney. Attorneys-in-fact who sign performance bonds or contract bonds must file with each bond a certified and effectively dated copy of their power of attorney. 4. 3 Indemnity. Contractor will indemnify and save harmless City, its officers , agents , servants , and employees from and against any and all suite , actions , legal proceedings , claims , demands , damages , costs , expenses , and attorney ' s fees to the extent resulting from a willful or negligent act or omission of contractor, its officers , agents , servants and employees in the performance of this Agreement, provided, however, that Contractor shall not be liable for any suits , expenses and attorney ' s fees arising out of the award of this Agreement or a willful or negligent act or omission of City , its officers , agents , servants and employees. -9- 4.4 Office. Contractor shall maintain a business office equipped with sufficient telephones and shall have a responsible person in charge from 8 00 a m. to 5 00 p m on regular collection days . 4 .5 Complaints . All complaints made to Contractor shall be given prompt and courteous attention . In the event of an alleged missed scheduled collection , Contractor shall investigate and , if such allegation is verified , shall arrange for the collection of the Recyclable Materials not collected within 24 hours after the complaint is received . 4.6 Compliance with Laws . Contractor shall conduct its operations under this Agreement in compliance with all applicable laws , regulations and ordinances except to the extent that any provision hereof conflicts with an ordinance of City. 4 .8 Reports . Contractor shall prepare and provide to City quarterly , and to the City Council of City annually , reports specifying in reasonable detail the number of Residential Units participating in the RecycleNOW Program, the type and quantity of Recyclable Materials collected and the proceeds received or fees or costs paid in connection with the processing or disposal of such materials . 5 . Miscellaneous . 5. 1 Exclusive Contract. Contractor shall have the sole and exclusive franchise , license , permit and privilege to provide Recycling Services for Residential Units within the corporate limits of City. , 5.2 Storms and Other Disasters . City will grant Contractor reasonable variance from regular schedules and routes in the event such variance is necessary due to any storm, flood , hurricane or other disaster or Act of God. City also agrees to renegotiate the amounts to be paid to Contractor hereunder in the event Contractor is required to perform services beyond the scope of this Agreement due to any such storm, flood , hurricane or other disasters or act of God. 5.3 Force Majeure. Contractors obligation to perform services under this Agreement shall be suspended in the event such performance is prevented by strikes , work stopages , storms , floods , hurricanes or other disasters or Act of God , laws , governmental rules , regulations or orders , and other events or casualties beyond the control of the parties . -10- 5 .4 Independent Contractor. In performing the services hereunder Contractor shall be considered an independent contractor. 5 . 5 Assignment. Contractor shall not assign this Agreement without the express prior written consenst of City, [to come - affiliate exception] . 5 . 6 Entire Agreement. This Agreement embodies the entire understanding between the parties relating to its subject matter , and shall not be modified or terminated except by a writing duly signed by each of the parties hereto. No waiver of any provision of this Agreement shall be effective unless in a writing duly signed by the party south to be bound . 5 .7 Amendments . This Agreement may not be amended or modified except by written instrument signed by each of the parties hereto. 5 .8 Further Assurances . Each party agrees that it will , upon the reasonable request of the other party and without further consideration , take such actions and deliver such documents as may be reasonably necessary to carry out more effectively the terms and provisions of this Agreement. 5.9 Counterparts . This Agreement may be executed in one or more counterparts , each of which shall be considered an original , but such counterparts shall together constitute but one and the same instrument. 5. 10 Severability. In the event that one or more provisions of this Agreement shall be held invalid , illegal or unenforceable of the remaining provisions contained therein shall not in any way be affected or impaired thereby. 5. 11 Waiver. The failure of either party hereto to enforce from time to time a strict performance of any of the provisions thereof or its failure to exercise any of the rights hereunder in the event of any default shall not be construed as a waiver of any such right or a consent to any continuing or subsequent failure or breach of either party hereto. 5. 12 Remedies Cumulative. All rights and remedies provided for herein shall be cumulative and in addition to any other rights or remedies such parties may have at law or in equity. -11 - 5 . 13 Notices All notices , demands , requests or other communications required by or given under this Agreement shall be in writing and shall be deemed given when delivered personally or by commercial courier or when deposited in the mails and sent by registered or certified mail , postage prepaid , return receipt requested , to the parties at the following addresses If to City , to 22795 Barton Rd Grand Terrace , CA 92324 ATTN City Manager If to Contractor , to P. O. Box 818 10412 Richardson Loma Linda , CA 92354 Attention District Manager Or to such other address as either party may have furnished to the other in writing . 5 . 14 Headings . The headings in this Agreement are solely for the convenience of reference and shall be given no effect in the construction or interpretation of this Agreement. 5. 15 Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California. -12- IN WITNESS WHEREOF , the parties hereto have duly executed this Agreement as of the date and year first above written . CITY OF GRAND TERRACE By Mayor of the City of Grand Terrace ATTEST Acting Deputy City Clerk , City of Grand Terrace LOMA LINDA DISPOSAL COMPANY, INC. BY APPROVED AS TO FORM: City Attorney , City of Grand Terrace -13- RESOLUTION NO 91-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SETTING FORTH THE NEW REFUSE RATE FOR SINGLE-FAMILY COLLECTION AND RECYCLING SERVICES WHEREAS, the City of Grand Terrace has entered into a contract with BFI/Loma Linda Disposal to provide recycling services, and WHEREAS, it has been determined that a new refuse rate for standard single-family collection and recycling services needs to be established NOW, THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DETERMINE, AND ORDER THE FOLLOWING Section 1 Refuse Rates - That the refuse rate for standard smgle-family collection shall be set at $12 94 per month Mayor of the City of Grand Terrace and of the City Council thereof ATTEST: Deputy City Clerk RESOLUTION NO 91-02 PAGE 2 I, BRENDA STANFILL, Acting Deputy City Clerk of the City of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a Regular meeting of the City Council of the City of Grand Terrace held on the 10th day of January 1991, by the following vote. AYES NOES ABSENT ABSTAIN Deputy City Clerk Approved as to form: City Attorney / *NI Waste L4't f i Cy(�GU J� SYSteMSim BROWNING-FERRIS INDUSTRIES LOMA LINDA DICPOSAL CO INC CITY OF GRAND TERRACE RECYCLING COLLECTION PRO FORM PROJECTED INCOME STATEMENT DESCRIPTION YEAR ONE GROSS REVENUE 62, 856 100.0% REVENUE FROM MATERIALS 0 0 0% TOTAL REVENUE 82,856 100 0% DRIVER OPERATOR EXPENSE 14,836 28. 6% TRUCK FIXED EXP. - DEPRE. 61440 10 2% TRUCK FIXED EXP. - OTHER 3,352 5 3% TRUCK VARIABLE EXP. 13,322 21.2% CONTAINER FIXED EXP - DEPRE. 3, 564 5.7% SUPERVISING EXP 2,511 3.44 OTHER OPERATIONAL EXP 1,708 2.7% GROSS OPERATING EXPENSES 45,733 72 .8% GROSS OPERATING PROFIT 17, 123 27.2% G & A EXPENSE 7,750 12 3% EARNINGS BEFORE INTEREST NATIONAL OVERHEAD & TAXES 9, 373 14 9% INTEREST, NATIONAL OVERHEAD & TAXES 4,499 7. 2% NET PROFIT $4, 874 7 8% 1) GROSS REVENUE - 2700 X $ 1 . 94 X 12 = $ 62, 856 2) TRUCK FIXED EXP. DEPRE - BASED ON 40% OF A RECYCLING VEHICLE 3) TRUCK FIXED OTHER - INCLUDES ANNUAL TAX & TITLE 4) TRUCK VARIABLE EXP. - FUEL, TIRES, OIL, GREASE, PARTS & MATERIALS NEEDED TO MAINTAIN VEHICLE UP TO CODE. 5) CONTAINER FIXED DEPRE - COST OF CONTAINER 6) SUPERVISORY EXPENSE - TWO DAYS PER MONTH 7) OTHER OPERATIONAL EXP - COST OF INSURANCE 8) INTEREST, NATIONAL OVERHEAD & TAXES - CALCULATED AT 48% OF -, EBINT 10412 RICHARDSON STREET• P 0 BOX 818•LOMA LINDA CALIFORNIA 92354 • (714)825 3402 ,span"..,.. (try ..:� 0,-74 Planning GRAND TERRACE'; Department TO: City Council FROM: David Sawyer, Community Development Director DATE: January 10, 1991 SUBJECT: Staff Report, File No CUP-90-06/SA-90-17 Request An extension of the 90 day period granted the applicant to come into compliance with the conditions of approval for CUP-90-06 * * * * * * * * * * * * * * * * * * * * * * * * * * APPLICANT: K & M Accessories LOCATION: 22474 A Barton Road DISCUSSION: On October 25, 1990, the City Council approved the applicants conditional use permit to operate a radio controlled race track subject to certain conditions of approval These conditions are listed m the attached letter to Mr. Blake dated November 1, 1990 (Attachment B) The applicant is requestmg a one month extension to complete the conditions of approval (See Attachment A) RECOMMENDATION: Staff recomends The City Council consider the extension and direct staff accordmgly. 22795 Barton Road ,• Grand Terrace,;California 92324 5 (714),824r 6621,4, _ _ , COU AGENDA ITEM# 78 0,--/7/ <=7; ./-0/7-,9-2-,0/ :"--ZI-- , ---,77 ,Ce---,z-c,--1_,,e/ ZAcel-- /' ,.--- 2-it _ ,,,,,,, _ _ ,�%�"' '- ' ems%- '^C - " ` _A...a,. ,,_ .„ ..,,,,,... _ , -- -- ,,,_,„„... - , ..,,,, `r tzie-ee- iii�^C!!d ..,. ...,„,,_,_ _ _ _ ,,,,,, , • _ ____ ____ a /1-/,-- Ave,/?...d..7 . ____ _ _ , _ _ _ _ _ _ ___ ___ _ _ ___ ____ _ _ _ _ _ ___ *,. nrr --- - - - 1. 1991 - - ----- - ',,,t.--- ', Pil 5 _ ____ _ vPs4 - - 9P - __ -- -- I - - - --- - - - - ---� i w 1 4 , <__ > ' - - '-Y , ° - .C. ^'' '?{,-- '" ` :f ` eAI.,,E,:, A- 1 airy ro Planning GRAND TERRACE Department November 1, 1990 Mike Blake K & M RC Accessories 22474A Barton Road Grand Terrace, CA 92324 Dear Mr Blake, On October 25, 1990,the Grand Terrace City Council approved your application for a radio control race car track facility subject to the conditions of approval listed m this letter A copy of the City Council's Resolution regarding this item is attached for your reference (Attachment A) The City Council also granted you 90 days to come mto compliance with their conditions of approval This means you have until the end of the day,January 23, 1991 to complete all of the conditions of approval listed below in their entirety The City Council has granted you approval to operate your race track facility during this 90 day period However, if all of the conditions of approval are not met by the end of the 90 day penod, your approval will be void and you will be required to cease operation of the race track and remove any non-permitted improvements It is your responsibility to complete the conditions within the time allotted, please plan accordingly. The City Council's conditions of approval are as follows 1. All conditions as recommended by the Department of Engmeermg/Buildmg and Safety in their Memorandum dated July 31, 1990 attached as Attachment A's Exhibit A. A "floor plan"for the restrooms shall be submitted to the Planning Department and the restrooms shall be shown on a "plot plan': The 'floor plan", "plot plan" and all other plans and drawings are to be in accordance with the attached "Requirements for Construction Plans" (Attachment B). 2. All conditions as recommended by the Forestry and Fire Warden Department in their Memorandum dated July 19, 1990, attached as Attachment A's Exhibit B. An additional separate copy of the "plot plan", approved and signed by the Fire Warden's office, shall be submitted to the Planning Department The Fire Warden's Office is located at 385 North Arrowhead Avenue, 1st Floor, San Bernardino. 22795 Barton Road • Grand Terrace, California 92324;5295 sib,, (714) 82476621 _ 3 The area located in the Britton Way right-of-way shall be landscaped See Condition #11 4 The race track facility shall be adequately fenced A 'fencing plan"in accordance with the attached 'Requirements for Construction Plans" (Attachment B) shall be submitted to the Planning Department 5 Existing parking lights are allowed to remain at the height of 25 feet A "lighting plan"in accordance with the attached "Requirements for Construction Plans" (Attachment B) shall be submitted to the Planning Department The 'lighting plan"shall include all outdoor electrical outlets 6 Occupancy of the race track facility shall be limited to 75 persons This means 75 persons total, including both racers and spectators. 7 Adequate seatmg area for 25%of the maximum occupancy shall be provided The seating facility shall be shown on the required 'plot plan" All related structural plans required by the Building Department shall meet the requirements of the Building Department and the Uniform Budding Code. 8 Existmg amplified speaker system will be allowed to remain on the project site. The existing speaker.system shall be shown on the required 'plot plan" 9 The hours of operation shall be limited to the following Fndays - 7:00 p.m. to 10 30 p.m. Saturdays - 10:00 a.m. to 5 00 p m. Sundays - 10 00 a.m. to 5 00 p.m. 10. When the track is not in operation, access to the track shall be secured and locked. The race track shall not be utilized except dunng the hours listed in Condition #9. 11. A detailed planting and irrigation plan shall be submitted to the Planning Department. The planting and irrigation plan shall be in accordance with the 'landscaping ,r plan"and "imgahon plan"requirements as listed in the attached "Requirements for Construction Plans" 12 The proposed project shall be constructed in accordance with the approval by the City Council on October 25, 1990 Minor changes and/or clarification may be made by the Planning Department 13 All aspects of the proposed project mcludmg landscaping, irrigation systems, building maintenance and operations shall be mamtamed in a clean and functional manner and operated in accordance with this approval and the overall goals and objectives of the City of Grand Terrace 14 Applicant agrees to indemnify, defend and hold the City harmless from any and all liability ansmg out of the operation conducted pursuant to this approval save and except liability caused by the City's sole negligence. 15 The term of the Conditional Use Permit shall be one year provided the CUP may be administratively extended for a one-year period without cost to the permittee if the Commumty Development Director fords that there is no adverse impact to the surroundmg land or uses as a result of the CUP 16 By accepting the benefits of this permit, the permittee waives the right to challenge any conditions set forth herein All improvements required by these conditions shall be designed and constructed in accordance with all state and local building codes. Please read the attached 'Requirements for Construction Plans" (Attachment B) and prepare your plans and drawings accordingly As noted above, the following sets of plans are required to meet the above listed conditions of approval 1 Plot Plan (shall include seating structure, restrooms and speaker system). 2 Landscaping Plan. 3. Irrigation Plan. 4 Fencing Plan. 5. Lighting Plan (shall include all outdoor electrical outlets). 6. Floor Plan for restrooms. 7. Structural Plans for viewing tower, seating structure and restrooms (please contact the Building Department regarding"Structural Plans"requirements). y 4 S These plans shall be drawn to meet the requirements listed for each "plan" in the attached "Requirements for Construction Plans" (Attachment B) Three (3) copies of each "plan", along with completed building permit applications and fees, shall be submitted to the Planning Department No inspections can be made until the appropriate plans have been submitted and building permits have been issued As part of the approval of your project, the City Council required that you agree to sign a list of the conditions of approval as approved by the City Council In accordance with this requirement, please sign below confirming that you have read this letter m its entirety, mcludmg the conditions herein and agree to the conditions and understand what is required to comply with the conditions If you have any questions about any of the conditions of approval or any part of this letter, please call me before you sign. After you have signed below, please return this letter to the Planning Department for the City's records At that time, you will be provided a copy of the signed letter for your records Smcerely, David R Sawyer Commumty Development Director I have read and understand this letter m its entirety, mcludmg the Conditions of Approval No.'s 1 through 16 for CUP-90-06 and agree to abide by such conditions and requirements contained herein. Further, I understand all of the above mentioned conditions must be completed (this mcludes all required building permits to be signed off and finalled) by the end of the day, January 23, 1990, and if all of the conditions are not met, the approval of my CUP shall become void, and\I will immediately cease operations and remove all non- permitted improvements William M. Blake Apphcant I - „ 5'> .t RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING AN APPEAL OF THE PLANNING COMMISSION'S DENIAL OF CUP-90-06 AND SA 90-17, A REQUEST FOR AN OUTDOOR REMOTE CONTROL CAR RACE TRACK WHEREAS,the Applicant,K&M Accessones/Mike Blake,applied for a conditional use permit to allow operation of an outdoor remote control race car track within the Village Commercial Sub-zone of the Barton Road Specific Plan to be located at 22474A Barton Road, and WHEREAS, a properly noticed public hearing was held before the Planning Commission on August 7, 1990, to hear this application, and WHEREAS,the Planning Commission Hearing was continued to September 4, 1990, to contmue consideration of this application, and WHEREAS, the Planning Commission Hearing was again continued to October 2, 1990 to continue consideration of this application, and WHEREAS,the Planning Commission demed CUP-90-06 based on inadequate plans and proposed parking improvements; and WHEREAS, the Planning Commission demal of CUP-90-06 was appealed by the applicant; and WHEREAS, a properly noticed pubhc hearing was held by the City Council on October 25, 1990 to hear said appeal; and WHEREAS, the applicant shall sign an agreement stating that he will abide by the conditions of approval. { 4 '-ATTACHMENT-A- , NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, California, that the following findings have been made in accordance with the approval of CUP-90-06, 1 As conditioned, and operated accordingly, the project will not be detrimental to the general health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood or proposed use or within the City 2 The occupation of this site subject to the conditions listed below will not be mjunous to the property or improvements in the neighborhood or within the City 3 The proposed use is consistent with the latest adopted General Plan The current General Plan land use designation for this property is GC-General Commercial 4 The conditions of approval as listed below are necessary to secure the purpose of the City of Grand Terrace General Plan and Zomng Ordinance NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Grand Terrace, California, that 1. All conditions as recommended by the Department of Engmeermg/Buildmg and Safety in their Memorandum dated July 31, 1990 attached as Attachment A's Exhibit A. 2 All conditions as recommended by the Forestry and Fire Warden Department in their Memorandum dated July 19, 1990 attached as Attachment A's Exhibit B 3. The area located in the Bntton Way nght-of-way shall be landscaped. 4 The race track facility shall be adequately fenced. 5. Existing parking lights are allowed to remain at the height of 25 feet. 6. Occupancy of the race track facility shall be limited to 75 persons. 7., Adequate seating area for 25%of the maximum occupancy shall be provided. 8. Existing amplified speaker system will be allowed to remain on the project site. 9 The hours of operation shall be limited to the following Fridays - 7 00 p m to 10 30 p m. Saturdays - 10 00 a m to 5 00 p m Sundays - 10 00 a m to 5 00 p m 10 When the track is not m operation, access to the track shall be secured and locked r 11. A detailed planting and irrigation plan shall be submitted to the Planning Department 12 The proposed project shall be constructed m accordance with the approval by the City Council on October 25, 1990. Mmor changes and/or clarification may be made by the Plannmg Department. 13 All aspects of the proposed project including landscaping, irrigation systems, building mamtenance and operations shall be maintained in a clean and functional manner and operated in accordance with this approval and the overall goals and objectives of the City of Grand Terrace 14 Applicant agrees to indemnify, defend and hold the City harmless from any and all liability ansmg out of the operation conducted pursuant to this approval save and except liability caused by the City's sole negligence 15. The term of the Conditional Use Permit shall be one year provided the CUP may be administratively extended for a one-year period without cost to the permittee if the Community Development Director finds that there is no adverse impact to the surrounding land or uses as a result of the CUP 16. By accepting the benefits of this permit, the permittee waives the right to challenge any conditions set forth herein. NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Grand Terrace, California, that the applicant will be allowed to continue operating with a 90-day completion date for the above listed conditions of approval. L r PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held the 25th day of October, 1990 by the following vote AYES NOES ABSENT ABSTAIN Byron Matteson, Mayor City of Grand Terrace ATTEST Juanita Brown, City Clerk APPROVED AS TO FORM John Harper, City Attorney ..'�� .RatioTERR W.O. 12-8.5149 22795BartonRoad MEMORANDUM Grand Terrace ;forma 923245295 TO: David Sawyer, Community Development Director civic Center _4) 8246621 FROM: Joseph Kicak, City Engineer DATE: July 31, 1990 SUBJECT: SA-90-17, CUP 90-06 (K&M R.C. Accessories) Byron R. Matteson Mayor Following recommendations should be considered as conditions of approval Hugh J Grant of the proposed project: Mayor Pro Tempore 1. Identify assessor's parcel where the proposed project is to be tiara pfennighausen constructed. Tun Singley 2. Provide structural design to required occupancy loading. e Carlstrom = "nal MC°' 3. Provide ramp for handicap with hand rail and 1:12 slope. Thomas J. SchwabCity Manager 4. Provide restroom facilities. 5. All improvements shall be designed by owner's civil engineer/architect to meet the requirements of the City. JK/ct 4 _. EXHIBIT-A FORESTRY AND FIRE WARDEN DEPARTMENI COUNTY OF SAN BERNARDINC Fire ProtCctlon Planning Services • County Government Centex OFFICE OF PUBLIC SAFETY 385 No_Arrowhead Avenue First Floor • San Bernardino CA 92415-0186 FLOYD TIDWELL.Director (714)387-4212.387-4213 • . \AtIl tik.„< �.�.�� ♦ ::�JFIRE WARDEN ,- UAVID 1.DRISC�)LL;"Cldcf: t*,.• .. .- : . . . .. _ . .� ii„ ,,. •.-.. :' . EMERGENCY SERVICES ,r: : ; ,:::-A '. - - `i-`• . _ %ii, �- ---. .. t^. ...- - ERIF ..._ 1 Date- -1 t CI VI 0 lJ . To: `0 m �ZC frCCe. oCe5 The following circled conditions apply to your project. . Department Reference Number: ` .�_ _ ` ,� "� - (7 - Fire p 1110 The above referenced project is protected by the San Bernardino County Forestry and Fire Warden Department. Prior to any construction occurring on any parcel, the applicant shall contact the Fire Department for verification of current Fire Protection requirements. - All new construction shall comply with the existing n Uniform Fire Code Requirements and all applicable statues, codes, ordinances, or standards of the Fire Department.. The street address shall be posted with a minimum of b four (4) inch numbers, visible from the street and during the hours of darkness the numbers shall be low voltage internally electrically illuminated. . : Posted numbers shall contrast with their background - and be legible from the street in accordance with the Uniform Fire Code. ` Where building set backs exceed 100 feet from the roadway, additional contrasting four -• (4) inch numbers shall be displayed at the property -- . access entrance. F- Prior to final inspection or occupancy each chimney 0 used in. conjunction with any fireplace or any heating - - appliance in which solid or liquid fuel is used sitar - be maintained with an approved spark arrester as _ identified in the Uniform Fire Code. - -5 Prior to any construction occurring, all flammable - - - vegetation shall be removed from each building site a "' - - - - - minimum distance of thirty (30) feet from any - :s '- - flammable building material, including a finished structure. • F-6 - Prior to final inspection or occupancy the development and each phase thereof shall have two (2) points of -i - E. :-s _.,_. ..� -� -- - - - EXHIBIT B vehicular access for fire and other emergency equipment, and for routes of escape which will safely handle evacuations as required in the development code. F-7 Prior to final inspection or occupancy, private a roadways which exceed one-hundred and fifty (150) feet in length shall be approved by the Fire Department having jurisdiction, and shall be extended to within one hundred and fifty (150) feet of, and shall give reasonable access to all portions of the exterior walls of the first story of any building. An access road shall be provided within fifty (50) feet of all buildings if the natural grade between the • access road and the building is in excess of thirty _ percent (30). Where the access roadway cannot be provided, an approved fire protection system or systems shall be provided, as required and approved by the Fire Department. - Prior to final inspection or occupancy a turn-around F !) shall be provided at -the end of each roadway, one- hundred and fifty (150) feet or more in length and shall be approved by the Fire Department. Cul-de-sac . length shall not exceed six-hundred (600) feet except as identified in the development code and approved by the chief. ' — It _ _ Private road maintenance, including but not limited to grading and snow removal, shall be provided for prior to recordation or approval. Written documentation shall be submitted to the Fire Department having jurisdiction. Private fire access roads shall provide - an all weather surface with mini mum paving width of twenty (20) feet. F-10 Water systems designed to meet the required fire flow of this development shall be approved by the Fire Department having jurisdiction. The developer shall furnish the Fire Department with two copies of -the water system improvement plan for approval and a - letter from the Water Purveyor stating the awl 1 ahi 1 i ty of the required fire flow prior to . - recordation. -Water systems shall be operational and . approved by the Fire Department prior to any . construction occurring. The required fire flow shall be determined by appropriate calculations, using the - San Bernardino County "Guide for the Determination of - Required Fire Flow." In areas without water-serving . utilities—fie f protection water system shall be • based on NFPA pamphlet number 1231 and Uniform fire - Code requirements. F-l0 MS-IL3 THROUGH IL5 Water systems designed to meet the required fire flow shall be operational and approved by the Fire Department prior to any construction occurring. The required fire flow shall be determined by appropriate calculations, using the San Bernardino County "Guide For The Determination of Required Fire Flow" . In areas without water-serving utilities, or fire protection water serving utilities, the fire protection water system shall be based on N.F.P.A. Pamphlet Number 1231 and the San Bernardino County Uniform Fire Code. F-11 Prior to Building permits being issued approved fire hydrants and fire hydrant pavement markers shall be installed. Fire hydrants shall be 6" diameter with a minimum one 4" and one 2 1/2" connection. The hydrant and fire hydrant markers shall be approved by Fire Department. All fire hydrant spacing sha7I be 300 feet with the exception of single family residenti which may be increased to 600 feet maximum. / fli f-RNr F-12 Prior to final inspection or occupancy this development shall comply with Fire Safety overlay conditions as adopted in County Ordinance Number 3341. The development is located in Fire Review Area. F-13 Prior to issuance of a building permit a fuel modification zone in compliance with county standards is required. F-14 Prior to final inspection or occupancy, an approved Fire Department key box is required. If automatic electric security gates are used an approved lock switch is required on each gate in lieu of the box. Questions and/or comments may be directed to the Fire Protection Planning Section; County Government Center, 385 North Arrowhead, 1st Floor, San Bernardino, California, 92415-0186; or- call (714) 387-4225. Thank you for your cooperation. _ Sincerely, DAVID J. DRISCOLL, Chief County Fire Warden BY , 4' e •rotectaon Planning Officer c: �cXx • { CITY ) OE- Planning GRAND TERRACE_ Department REQUIREMENTS FOR CONSTRUCTION PLANS All plans shall be drawn on 18" x 24" or larger sheets, printed and stapled to form a complete set Three (3) sets of the required plans shall be provided with each permit apphcation All plans must be signed by the person who prepared them. Plans for single family, wood frame dwellings not more than two (2) stones in height may be prepared by anyone Other plans must be prepared by a person registered by the State of Califorma to do so Most structures higher than 25 feet or other than wood frame construction must be prepared by a registered engineer or architect,structural and lateral design data must be submitted with the plans Landscape plans are to be prepared by a landscape architect or architect unless otherwise accepted by the Planning Director Following are the requirements for various plans and drawings which may be required for a building permit depending on the type of project proposed All plans and drawings shall be fully and accurately dimensioned I PLOT PLAN A. Property address, legal description and general location B Owner's name, address and telephone number. C Location of street centerline, curb and sidewalk. D Names of streets abutting the property. E. Location of all property hnes F. Location, size, and use of all existing and proposed structures, including retaining walls and fences. G. Location of existing and proposed sewage disposal systems, or if public sewer, show location of lateral and connection. H. Elevations on the building site and the surrounding lot area. L Location, size, and surface material of existing and proposed parkmg spaces, including spaces and ramps for the handicapped. J. Location, size and minimum pressure of water meter. Note: Suggested scale is 1/8" = 1'0". For other than one (1) and two (2) family dwellings,a fourth(4th)copy of the plot plan shall be submitted on transparent paper. l Plc t41-0fai— 22795 Barton Road • Grand Terrace, California 92324-5295 s ,(714) 824-6621 , ,'x r .x-,-, II GRADING PLAN A. Vicinity Map B Contours of existing and proposed grades C Details of drainage devices and drainage area with estimated runoff D Location of buildings or structures on the property and any buildings or structures that are within 15 feet of property lines on adjacent properties Note Shall be drawn to scale 1 III FOUNDATION PLAN For Wood Floors A. Dimensioned plan of the foundations, pad footings, and piers B Size, location, direction and spacing of girders and joists C Location of crawl-holes and screened vents, location and size of under floor furnace, passageway to the furnace D Any special construction required by the structure or site conditions For Concrete Floors A. Dimensioned plan of the foundations and pad footings B Extent and thickness of the concrete slab C Any special construction required by the structure or site conditions Note- Suggested scale is 1/4" = 1'0" IV FLOOR PLAN A. Dimensioned floor plan for each floor showing use of rooms. B Porches, balconies, breezeway, carports, garages, etc. C. Door and window sizes, locations, types and size of headers D. Size, spacing, and direction of floor, ceiling and roof members. E. Location of plumbing fixtures, including those for the handicapped F. Location and type of heating and air-conditioning system. G. For mechanical ventilation, show means for providing air changes. H. Complete electrical layout (lights,plugs, switches, etc.). L Electrical service information, diagram and load calculations. . , C- Note Suggested scale is 1/4" = l'0" V FRAMING PLAN A. Dimensioned cross-sections of the various footings, under floor conditions and construction B Dimensioned cross-sections of the entire building, showing the typical construction to be used Detail connections and indicate lumber species and grade C. Cross-sections of lofts, walking decks, balcomes, carports, etc Detail connections D Cross-sections of any unusual construction,walls,connections,dormers, frames, etc E Cross-section of the fireplace and supplementary details when more than one story m height F. Cross-section of A-frames that are not typical A-frames G If the gable end is an all-glass type, detail the entire end wall to show connection between mulhons,jambs, wind posts and frames H Framing elevation of shear walls mcludmg tie-down details, plywood I On multi-story structures, a floor or roof framing plan may be required J. Title 24 state required energy calculations. K. Type and location of energy insulation. L. Manufactured roof truss required. Two sets of plans and calculations from manufacturer. M Other requirements may be necessary after review of plans submitted Note. Suggested scale is 1/2" = 1'0" VI ELEVATIONS A. Exterior wall finishes, location and extent of all shear walls and/or bracing B. Type of roofing and pitch of the roof. C Complete set of vertical dimensions, includmg basements or cellars D. Elevations should show the true site conditions. E. Location of all windows and doors m the perimeter walls. Show glass thickness on large glass areas. Note: Shall be drawn to scale. - VII LANDSCAPING PLAN A Property address B Owner's name, address and telephone number C Location of street centerline, curb and sidewalk D Names of streets abutting the property E Location of all property lines F. Location, size, and proposed use of all existing and proposed structures, including retaining walls and fences G. Location of all dnveways,walkways, bike paths, other paved areas and pedestnan amemties Type of paving matenals shall be identified H All parking areas and mdividual parking spaces I All slopes and berms, indicate top, toe and height J All natural topographical features, water flow patterns, locations of rocks etc K. Location and quantity of proposed landscape matenals. L. A planting legend including common and botanical names, sizes and spacing M All walls and fences, their construction matenals, height, location and a detail elevation N All ground mounted signs, their construction materials, height, location, copy and a detail elevation of each Note Suggested scale is 1/8" = 1'O" U VIIL FENCING PLAN A. Property address B Owner's name, address and telephone number. C Location of street centerline, curb and sidewalk. D Names of streets abutting the property. E Location of all property lines F. Location, size, and proposed use of all existing and proposed structures, mcluding retaining walls and fences. G. All walls and fences, their construction matenals, height, location and a detail elevation. Note: Suggested scale is 1/8" = 1'0" IX. IRRIGATION PLAN A. Property address. B. Owner's name, address and telephone number. C. Location of street centerline, curb and sidewalk. D Names of streets abutting the property E Location of all property lines F Location, size, and proposed use of all existing and proposed structures, including retaining walls and fences G Location of all dnveways, walkways, bike paths, other paved areas and pedestrian amemties Type of paving materials shall be identified H All parking areas and individual parking spaces I Location of water meter and psi J Location and size of all irrigation lines K. Location, type and size of all ungation heads L Location and type of all valve stations M Location and type of all automatic tuning stations N Location of all electrical Imes, connections and service Note Suggested scale is 1/8" x 1'0". X LIGHTING PLAN A Property address B Owner's name, address and telephone number C Location of street centerline, curb and sidewalk D Names of streets abutting the property E Location of all property lines F. Location, size, and proposed use of all existing and proposed structures, mcluding retaining walls and fences G Location of all dnveways,walkways,bike paths, other paved areas and pedestrian amenities H All parking areas I Location, height and type of all light standards J Location, height, type and illumination pattern of all extenor lights K. Location of all electrical lines, connections and service. L. Level of illumination at each property line measured at ground level (measured m footcandles) Note. Suggested scale is 1/8" = 1'0" XL PARKING PLAN A. Property address. B. Owner's name, address and telephone number. C. Location of street centerline, curb and sidewalk. D. Names of streets abutting the property. E. Location of all property lines. F. Location, size, and proposed use of all existing and proposed structures, including retaining walls and fences G Location of all driveways,walkways, bike paths, other paved areas and pedestrian amenities Type of paving materials shall be identified H Location of all parking areas I Location of all aisles and circulation patterns J Location of all regular parking spaces K. Location of all handicapped parking spaces L Location of all loading spaces M Location of all trash enclosures, their construction materials, height, size and a detail elevation N Location of all landscaped areas O Location of any bicycle facilities P Square footage and type of gross floor area located on site Q Number of required parking spaces (# of regular spaces and # of handicapped spaces) and loading spaces R Number of proposed parking spaces (# of regular spaces and # of handicapped spaces) and loadmg spaces Note Suggested scale is 1/8 = 1'0" If you should have any questions regarding which plans and/or drawings are required along with your application, please contact the City's Building and Safety Department (Kicak and Associates) at (714) 825-3825 or the Planning Department at (714) 824-6621 C\WP\PLANNING\FORMS\HANDOUTS\PLANREGS The Staff Report for this item will be provided to Council following the bid opening which is scheduled for Wednesday, January 9th. } �� - tr COUNCIL AGENDA iT'EM#YA r: DATE- January 3, 1991 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE January 3, 1991 SUBJECT Appoint Representatives and Alternates to various Government Organizations FUNDING REQUIRED NO FUNDING REQUIRED X Due to Council reorganization, it is necessary to appoint representatives from our City to various government organizations. Below is a list of the organizations with the current representatives and the Mayor's recommendation for appointment. Current Mayor's Recommendation SANBAG Representative H. GRANT G. CARLSTROM Alternate- G. CARLSTROM R. CHRISTIANSON OMNITRANS Representative: G. CARLSTROM G. CARLSTROM Alternate- H. GRANT R. CHRISTIANSON SANBAG/T-TAC Representative T. SCHWAB T. SCHWAB Alternate- R. ANSTINE J. KICAK SCAG Representative VACANT T. SCHWAB Alternate- T. SCHWAB H. HILKEY LEAGUE OF Representative- G. CARLSTROM H. GRANT CALIF. CITIES Alternate- B. MATTESON H. HILKEY SO. CALIF. Representative B. MATTESON H. GRANT JOINT POWERS Alternate: T. SCHWAB T. SCHWAB INS. AUTH. SOLID WASTE Representative• B. MATTESON B. MATTESON TASK FORCE Alternate: T. SCHWAB T. SCHWAB SBVMWD Representative: VACANT H. GRANT ADVISORY COMM. Alternate: VACANT R. CHRISTIANSON STAFF RECOMMENDS: Council appoint representatives and alternates to each of the government organizations listed above. i h COUNCIL AGENDA ITEM#3 13 DATE JANUARY 3 , 1991 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE JANUARY 10 , 1991 SUBJECT- DISCUSSION OF COUNCIL REPRESENTATION ON VARIOUS 4011 ISSUES OF SUPPORT FUNDING REQUIRED NO FUNDING REQUIRED Mayor Pro Tem Grant has asked that staff place on the agenda discussion - of various items of support brought up by individual Council Members . BT COUNCIL AGENDA ITEM# $C DATE JANUARY 3 , 1991 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX ) MEETING DATE JANUARY 10 , 1991 SUBJECT: APPROPRIATION FOR THE CITY AND THE CHAMBER OF COMMERCE TO PARTICIPATE IN THE 1991 INLAND EMPIRE SHOWCASE FUNDING REQUIRED NO FUNDING REQUIRED The Chamber of Commerce has made a proposal to the City to participate in the Inland Empire Coalition ( information for which is attached ) The 1991 Inland Empire Showcase will be held on April 3 & 4 , 1991 , at Raincross Square. The Chamber would like to set up it ' s Grand Terrace booth to distribute information on business opportunities here in Grand Terrace. The cost for the Chamber to participate is $2 ,500. The Chamber does not have this item currently budgeted and has received a committment from 20th 'Century Realty to contribute $1 , 250 and are requesting the Council authorize an appropriation of $1 ,250 so that the City and the Chamber can participate in the Inland Empire Showcase. A Chamber representative will be available to answer questions . STAFF RECOMMENDS: COUNCIL APPROVE THE CHAMBER ' S REQUEST FOR $1 ,250 TO SUPPORT A BOOTH AT THE INLAND EMPIRE SHOWCASE. TS ma COUNCIL AGENDA ITEM#$D INLAND EMPIRE COALITION "B,inging Business and Industry to the Inland Empire" Thank you for your participation as a sponsor in the 1991 Inland Empire Showcase Your sponsor packet contains a great deal of information that we know will be beneficial to you, including a floor plan of booth selections One of the many outstanding sponsorship opportunities is the guest registrations Within the program format, the conference offers a comprehensive regional overview that will enable you, as a sponsor, to invite those prospective end-users that you are either currently working with or planning to work with Helicopter tours have been planned of the various sub-regions Due to the fact that there is limited seating, we suggest you consider providing an exclusive tour for those potential/current clients that will be your guests at the conference Information will be available for the tour registration and will be sent directly to you by Helmet, Inc A floor plan has been included with a request for your first three booth selections Booths will be assigned based on the date we received your deposits At the time of submitting your booth selections,we do request that you pay the entire balance due on your sponsorship All of the forms necessary to oraer electricity from Expo Tech as well as additional signage, furniture, booth cleaning, etc have been included 'in your packet These forms are located in the right pocket of the exhibitor's folder You will find in the packet some general exhibitor information such as"Tips on Selling at a Trade Show,' "A Look at the Various Theories About Booth Location," plus much more We are planning an exhibitor's meeting in February You will be notified when a date and location are set Professional trade show consultants will be there to assist you and share their "trade show" secrets with you This information is located in the left pocket of the exhibitor's folder Thank you again for your participation in the 1991 Inland Empire Showcase If we can be of further assistance to you, please give Sheri Davis a call at (714) 941-7877 i�lll�Q The Inland Empire Coalition is Supported by Riverside County San Bernardino County, Inland Empire Economic Council& The Economic Development Partnership EDP 3750 Unnersity Ave Ste 260 Riverside CA 92501 (714) 781-9000 IEEC 800 North HaN en, Ste 100, Ontario CA 91764 (714) 941-7877 GENERAL INFORMATION . • • • • 1991 INLAND EMPIRE SHOWCASE SPONSOR KIT • DATE Wednesday and Thursday, April 3 & 4, 1991 LOCATION Riverside Convention Center at Raincross Square (northeast corner of 5th & Orange streets) Riverside, CA (map enclosed) Plaza- Exhibits Riverside Room - Speakers & Luncheon EXHIBIT HOURS Wed , April 3, 1991 - 7 a m to 7 p m Thur , April 4, 1991 - 8 a m to 1 30 p m CONFERENCE TIME 6' x 10' booth, drop curtains on three sides One table with skirt and two chairs Colors teal, plum and gray BOOTH & EQUIPMENT Booth preparations must be done between noon and 10 p m April 2, 1991 SET-UP/BREAKDOWN Booths may he broken down any time between 2 30 p m and 5 p m April 4, 1991 BOOTH ELECTRICITY If you require electricity in your booth, return the enclosed REQUEST ELECTRICAL ORDER FORM to Expo Tech SPONSOR GUEST Ten (10) complimentary registrations are available to each Spon- REGIS'I RATION sor You must complete the enclosed GUEST REGISTRATION (10 INCLUDE BOOTH SI'AFI') FORM and return it to Inland Empire Showcase, 800 N Haven Ave , #100, Ontario, CA 91764 by March 15, 1991 AD COPY MATERIALS Submit camera-ready material for an 8-1/2" x 11" advertisement for the 1991 Inland Empire Resource Guide, due by Feb. 8, 1991 Please review information enclosed in this packet for proper specifications Gc I r 71 I 5111 INLAND EMPIRE SHOWCASE Economic Development Conference and Exposition April 3 - 4 , 1991 Raincross Square Riverside, California The Inland Empire Economic Council invites your city to participate as a sponsor in the First Annual Regional Economic Development Conference This Conference is the 9' major regional economic event for 1991 We believe it is advantageous to showcase your city at this prestigious conference as an active resource in our expanding marketplace CITY SPONSORSHIP - $2,500 includes the following: * Inclusion in the Inland Empire Business Development Resource Guide which contains extensive demographics with specialized information on the region. This is a unique publication which continuously markets your city as a sponsor and will include your full page black and white ad. * Listing as a Sponsor in the Inland Empire Newsletter, a bi-monthly publication. �1 * Booth space at the conference * Ten registrations for the conference. . . includes a resource guide, continental breakfast and luncheon, first day, full breakfast, 2nd day with your city's recognition as a sponsor of the conference * PLUS. * Private meeting rooms will be provided to assist you in personalizing relationships between yourselves and the attendees. * The Resource Guide will be highlighting the individual cities. We urge you to make a positive decision to become a sponsor and together we can forge a successful future in the Inland Empire. . . .molding a future with vision and viability, one in which we can all prosper for many years 1141�1�1�� to come.