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04/25/1991 FILE COPY ,NG.wrtS 4TE - (ITy EM.EA April 25, 1991 22795 Barton Road Grand Terrace CITY OF GRAND TERRACE California 92324-5295 1,1 I Civic Center (714) 824-6621 Regular Meetings 2nd and 4th Thursday - 6.00 p m. Byron R Matteson - Mayor b `I, Hugh J Grant fft. Mayor Pro Tempore --= ` Gene Carlstrom Ronald M Christianson Herman Hilkey Council Members Thomas J Schwab ` City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS April 25, 1991 GRAND TERRACE CIVIC CENTER 6 00 P.M. 22795 Barton Road * Call to Order - * Invocation - Pastor Tom Comstock, Assembly of God * Pledge of Allegiance - * Roll Call - STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 3/28/91 Minutes Approve 2. Approval of Check Register No. CRA042591 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Proclamation - "Victims' Rights Week" April 21-27, 1991 B. Proclamation - "Soil and Water Stewardship Week" April 28-May 5, 1991 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non-controversial . They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register Nos. 041191 & 042591 Approve COUNCIL AGENDA STAFF 04/25/91 - Page 2 of 3 RECOMMENDATION COUNCIL ACTION B. Ratify 4/25/91 CRA Action C. Waive full reading of Ordinances on Agenda D. Approve 3/28/91 Minutes Approve E. Approve Pool Salaries for Sumner Pool Approve Personnel F. Resolution Officially Protesting San Adopt Bernardino County's Illegal Offset of County Booking Fee Charges Against City Property Tax and Other Revenues 4 PUBLIC COMMENT 5. ORAL REPORTS A Committee Reports 1. Emergency Operations Committee (a) Minutes of 1/21/91 Accept (b) Appoint new member Appoint 2. Crime Prevention Committee (a) Minutes of 3/11/91 Accept 3 Historical & Cultural Committee (a) Minutes of 4/1/91 Accept B. Council Reports 6. PUBLIC HEARINGS - 6 00 P.M. A. FIRST READING - AN ORDINANCE OF THE CITY Adopt COUNCIL OF THE CITY OF GRAND TERRACE, CA ADOPTING AMENDMENT Z-91-01, AMENDING TITLE 18 SECTIONS 18. 10.040 AND 18.63.020, OF THE GRAND TERRACE MUNICIPAL CODE AND ADOPTING A REVISED TITLE 18 AND ITS ASSOCIATED NEGATIVE DECLARATION (E-91-01) B. SP-91-01/GP-91-01/Z-91-02/E-91-02 Continue to 5/23/91 C. Amend Waste Water Ordinance Continue to 5/9/91 COUNCIL AGENDA STAFF 04/25/91 - Page 3 of 3 RECOMMENDATION COUNCIL ACTION 7. UNFINISHED BUSINESS None 8. NEW BUSINESS A Design Contract for Freeway Landscaping ,_ Improvements ' B. General Fund Escrow Advance (Child Care Center) C. Consideration by City Council for Contract and Salary Negotiations for City Manager 9. CLOSED SESSION ADJOURN r THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON MAY 9, 1991 AT 6 00 P.M. AGENDA ITEM REQUESTS FOR THE 5/9/91 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 5/02/91 CITY OF GRAND TERRACE U'-""'' v n r% Mrrn ovna. COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - MARCH 28, 1991 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road , Grand Terrace, California, on March 28, 1991, at 6 00 p.m. PRESENT Byron Matteson , Chairman Hugh J. Grant, Vice-Chairman Gene Carlstrom, Agency Member Ronald Christianson, Agency Member Herman Hilkey, Agency Member Thomas J. Schwab, Executive Director Randall Anstine, Assistant City Manager David Sawyer, Community Development Director Brenda Stanfill , Deputy City Clerk John Harper, City Attorney Joe Kicak, City Engineer ABSENT None APPROVAL OF MARCH 14, 1991 CRA MINUTES CRA-91-10 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the March 14, 1991 Minutes. P ', APPROVAL OF CHECK REGISTER NO. CRA032891 CRA-91-11 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve Check Register Number CRA032891. Mayor Matteson adjourned the CRA meeting at 6 10 p.m. , until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, April 25, 1991 at 6 00 p.m. SECRETARY of the City of Grand Terrace CHAIRMAN of the City of Grand Terrace C R A AGENDA ITEM NO. A_ F'f"D1N(3 C R A APPROVAL CITY OF GRl TERRPCE COMMUNITY REDEVELOPMENT AGENCY DATE APRIL 25. 1991 CHECK REGISTER NO CRA042591 CHECK OUTSTANDING DEMANDS AS OF APRIL 25. 199i NUMBER VENDOR DESCRIPTION AMOUNT 23235 BANK OF AMERICA TRUSTEE CHARGES 9/1/90 TO 2/28/91 3,449 40 23238 GENE CARLSTROM STIPENDS FOR APRIL 1991 150 00 23239 RONALD M CHRISTIANSON STIPENDS FOR APRIL 1991 150 00 23244 HUGH GRANT STIPENDS FOR APRIL 1991 150 00 23247 HERMAN HILKEY STIPENDS FOR APRIL 1991 150 00 23253 BYRON MATTESON STIPENDS FOR APRIL 1991 150 00 TOTAL $ 4,199 40 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY DEVELOPMENT AGENCY C) 3 THOMAS SCHWAB TREASURER Z O J s` F� ` 'f\ 4 1 1~` "r' } t ' ,, ? t n) (1 PI ir) ) 1,, i - IP r ( ' n 4 , n A F-1 () f ': , „ t ' is t , , , t 3 r ^ 1 a t i I $ j ` 1 i �; I$� ) +� \4'"1 �j' ' � ;i"�� i�,l,;,; l iff )�1� ;,off � Sd ! I �� , j��C� cv)„,... 0,,,,,,„,,,‘„,hr,,,,,,,,/,,ist4,, ''".*-- #o`7 �• �`icv. x Rj } ',,1•.:1f,,.?a Mtn'`._.,1 t Ld ��11<A�a 1�,! �+f.3.LJ,.�} �.. j., ''. S3-1 w Le s.T..:` - ,...r" ') r h Lj, ' - QQix..r +,,'s XT4 r/ .4 ty , ' ,, 'I, 1 7 s C rA,• ',� ,- I 71 Z. '''I iS , , o tit-tty t411 J„+� V. i, An ti au.,-4 °r j .it' t, t rx �� 1i L ,t �^ w 3 '� t 1 , r.} e y;! ' 1.11 : y f` mi t k ••-. t' ." 49 ' f( F !p ��4s o t of 0 .k°4 ,.-Y 0 =T c-, �.7 `J li:A. i i j .,1' .a+yi ., a, A y S > VICTIMS' RIGHTS WEEK ' • ,,Y April 21 - 27, 1991 r�r, >v,.,, r'.l r, 1,6 „, WHEREAS, crime remains an unwanted reality for many Californians as one in four • z,'7 households will feel the effects of victimization, and , WHEREAS, not only do crime victims and their loved ones often face physical or financial • -,_: ' , damage, but they also frequently suffer psychological damage as they strive to recover fiom their sense of violation, and jt ,, .. .v-rele .y C. WHEREAS, it is important that the rights of victims are protected and given equal - - 1 consideration with the rights of the accused, and this can only be achieved by insisting that our k criminal justice system and entire society are fair and understanding in helping crime victims to ' recover and pioceed with their lives, and WHEREAS, victim/witness assistance programs serving every county of the state are designed to guide Californians through understanding to California's victims, and WHEREAS, during the observance of Victims' Rights Week, it is appropi iate that every " - - Californian recognize the rights of victims, while becoming more aware of the safeguards and -- ' , prevention techniques which they can observe to help ensure that they will not become victims, ..„ ,, NOW, THEREFORE, 1, BYRON R MATTESON, Mayor of the City of Grand Tei race, ,- ' i on behalf of the City Council, do hereby proclaim April 21 - 27, 1991 as Victims' Rights Week' - _,.. in the City of Grand Terrace and encourage all citizens to participate in appropriate activities,,r �,„x: in recognition of this observance F = .�.�, - . .Main,. t -,,64%.1;•'(:.:_b� L: • 0 It rqi u - r Cw�r 3 , ,t� Lf0, 4 qh -- - x Mayor of the City of Grand Terrace _ k \f >..; `+L . 1.1444 • M z`I '' and of the City Council thereof 91 , .,.: k'; ` ,T,. COUNCIL AGENDA ITEM# �► , `~ _ �t>„A"� . '°+..-,f 4frov 0:::, ` ' per I T .rK. r'L�,� �• ... .._.: .7.�yS-i.1'`7;kj 7-)Cir<yri.r,g- CilX /J � `� n , ��"� ? i ',--,- ,,r / ( ,t jN' tItJ%i lh{� 1 tz ` ' Il + ,l ( Q;'SJ l fi ; ;"r�ir �t/,/r , ' i 5 1 I , , , 1t Ipt Y , , I n I �' 1 ,, t , I r ! 1 l i f , ' , , , ' " t t t , } y t J J ,.f , t; ! r t. 0‘ .kZ` �;„)..„96 y . i�y" ,� � 1 4' tt � 10p. 1 � p a 04n,p- 49 , `�� c. ,r,)p1 yf) Glrl�if f� ! �'k'r`C}i11''')�'�r .,""'-.x..4k ,4. ` S�hIZ l "' C ' ! "+.,r�`1. /' 0 't� _} �+' �C`v✓ kn,' a.'2 rr" -,r.,.,c,`` .e--, 4 i ; I Ci tr {� V'. f , - e�t " N I ��Rr r y ^b Ito �,,,,,.- - - ^ »t Ci 1,:I' £i 3,• 4-'-` a' 4�y,E f ;A- Of v/ A�, y tti„ s ,-• ` F i-.1 1? ✓t i ~ v t�a 1 i 44 bi 11, i :rat, ' ' :IGf J riL A-#4_Y, e i4t,v • Y1form' ,1wry.,� 17 -, \Itt rt-.s 1 y � s il` T 1,-, 9 ay, + -n t c .' /dam^^ v ,,' ' Lp 4A. $ft r•`e \ Alp ?j, lYP u ? , r4 ,,, SOIL AND WATER STEWARDSHIP WEEK y . i April 28 - May 5, 1991 ,_ < i 1 Ji ` „ , t , WHEREAS, our well-being depends on the production of ample food, fiber and other ,- i _ ,;? products of the soil, and r-^y4} - k _,:r i, WHEREAS, the quality and quantity of these products depends on the toner vation, wise "`,, A use and proper management of soil and water resources, and "--,r WHEREAS, protection of our water from pollution depends on sound conservation r � mod' practices, and '. . , am - WHEREAS, conservation districts provide a practical and democratic organization through which landowners rake the initiative to conserve and make pi oper use of these resources, and, WHEREAS, the conservation movement is carrying forward a program of soil and water conservation in cooperation with numerous agencies and countless individuals, 1 ', NOW, THEREFORE, I, BYRON R MATTESON, Mayor of the City of Grand Tei race, - -"i} on behalf of the City Council, in full appreciation of the value of our soil and water to the public welfare, and desiring to honor those who protect those resources, do hereby proclaim Api it 28 `- '; through May 5, 1991 "SOIL AND WATER STEWARDSHIP WEEK" in the City of Grand y Terrace � \ /.4),,41-Aktil 4,044 V z-' - ,' '` '44)"` N. Mayor ofthe CityofGrand Terrace r n Z*.hat}✓ - 4.y y. .`' \' t „i,S,li ',, l �4 . �l7 ..r G :`' and of the City Council thereof - 7 , ‘''' 4Y'+'°-. ' COUNCIL AGENDA ITEM# .)G r�rr. lr `..j _ a Y44:0`iA\ F"" _ .n`14 1/ a.t 1. i•a r..r-e```�"v-- -.'`.--7 ' `c�]ct s----1i. ♦ (k.7.p7•'1 3•,,Ti-c7VC ',t✓7C- y -t,-,, µlt�j7s? k �,- cs,"`:ss ,,- ,....,-,rr-a'7,i Z' in i--:,',,4. `-7_ 4 ��/ y� '�l ` )J/t��y'pt), t' )/b (- T 7 7 f'i f��,. 'F.r Y (l r (V t}` 1 4'J /�1 1 +, d t 1 i i 1"T r 1iA i Y 1 1d i ��a t+l t i�`. ..J,i f,� Y , ',3,.„ a 1, to e. ' i ti „, .ri' + tv tf �,ni;� , ,t, a fS^I1,t, v., rh,j3 0., "' w‘ , '3 1a�. r � 'h _! U� cHl � � �il� �ul 1. , .fi � P � 7 ctk! i511��'l I �vtl � i a� �.. a.- , ( =y i yi , 'i r ' 4 3 1 J i 1 i ' i f A 1 t 1 k' ' s ' ; i J t , i '' 1 I ' M1 1 i i I k k I P ' i IY I, ' PENDING CITY CITY OF GRAB TERRACE COUNCIL APPROVAL DATE APRIL 11, 1991 CHECK REGISTER NO 041191 CHECK OUTSTANDING DEMANDS AS OF APRIL 11, 1991 NUMBER VENDOR DESCRIPTION AMOUNT P7147 SOUTHERN CALIFORNIA EDISON COMPANY CASH PAYMENTS FOR 3/22/91 $ 369 07 P7148 . SOUTHERN CALIFORNIA GAS COMPANY CASH PAYMENTS FOR 3/22/91 348 31 P7149 ALL PRO CONSTRUCTION IRRIGATION & ROAD REPAIRS, VARIOUS LOCATIONS 12,089 10 P7150 JEFF R STALLINGS REIMBURSE FOR SAFETY SHOES 42 59 P7151 BARCLAY ENTERPRISES INC REPAIR INTERCOM PHONE - EOC 88 00 P7152 PERS FOR PAYROLL ENDING 3/15/91 2,571 92 P7153 SOUTHERN CALIFORNIA EDISON COMPANY CASH PAYMENTS FOR 3/26/91 219 45 P7154 SOUTHERN CALIFORNIA GAS COMPANY CASH PAYMENTS FOR 3/26/91 76 08 P7155 ALL PRO CONSTRUCTION REMOVE & REPLACE SIDEWALKS, PATCH ASPHALT, VARIOUS LOCATIONS 34,078 30 P7156 SOUTHERN CALIFORNIA EDISON SENIOR CENTER, SITE PREPARATION 832 04 P7157 c) ALLSTATE LIFE INSURANCE COMPANY ANNUAL PREMIUM, HILKEY 1 ,817 40 C P7158 Z SOUTHERN CALIFORNIA EDISON COMPANY CASH PAYMENTS FOR 3/29/91 315 49 P7159 r SOUTHERN CALIFORNIA GAS COMPANY CASH PAYMENTS FOR 3/29/91 142 24 D P7160 m G T MAILERS PROCESS EOC NEWSLETTER INSERTS 100 00 z P7161 D AEP 1991 STATEWIDE CONFERENCE REGISTRATION - MUETT 225 00 P7162 M ASSOCIATION OF ENVIRON PROF REGISTRATION FOR LEGISLATIVE UPDATE - MUETT 13 00 P7163 SAN BERNARDINO COUNTY DF&G HANDLING FEE - CHURCHWELL 25 00 P7164 SAN BERNARDINO COUNTY DF&G HANDLING FEE - PETTA 25 00 1 CITY OF GRAND TERRACE DATE APRIL 11 , 1991 CHECK REGISTER NO 041191 CHECK OUTSTANDING DEMANDS AS OF APRIL 11, 1991 NUMBER VENDOR DESCRIPTION AMOUNT P7165 HOUSTON HARRIS 2 SEWER LINE CLEANING 3,116 30 P7166 SOUTHERN CALIFORNIA EDISON COMPANY CASH PAYMENTS FOR 4/3/91 68 31 P7167 SOUTHERN CALIFORNIA GAS COMPANY CASH PAYMENTS FOR 4/3/91 150 00 P7168 KAREN GERBER REIMBURSE FOR OFFICE SUPPLIES 207 74 P7171 PERS FOR PAYROLL ENDING 3/29/91 2,596 48 P7172 ALL PRO CONSTRUCTION REMOVE & REPLACE SIDEWALKS, IRRIGATION REPAIRS, AC PATCH, STORM DAMAGE CLEANUP, VARIOUS LOCATIONS 13,337 66 P7173 SEARS SURPLUS STORE CIRCULAR SAW 7 1/4" 52 19 P7174 DAVID SAWYER PLANNING CONSULTANT 3/1/91-3/29/91 4,680 00 P7175 SOUTHERN CALIFORNIA EDISON COMPANY CASH PAYMENTS 4/8/91 201 38 P7176 SOUTHERN CALIFORNIA GAS COMPANY CASH PAYMENTS 4/8/91 22 25 P7177 POSTMASTER - COLTON POSTAGE FOP METER 2 ,000 00 23163 VIDEO ORDER CENTER VIDEO ON RAPE MYTHS & REALITY 33 95 23164 SAN BERNARDINO COUNTY RECORDER RECORDING FEE - STIDHAM, LOTLINE ADJUSTMENT 19 00 23165 INT' L CONF OF BUILDING OFFICIALS UNIFORM MECHANICAL CODE BOOK 29 33 23166 JUAN CEBALLOS WASTEWATER REFUND 6 52 23167 DARRYL TAN WASTEWATER REFUND 10 77 23168 VIOLA GRATSON WASTEWATER REFUND 17 00 2 CITY OF GRA( ERRACE DATE APRIL 11, 1991 CHECK REG, ER NO 041191 CHECK OUTSTANDING DEMANDS AS OF APRIL 11, 1991 NUMBER VENDOR DESCRIPTION AMOUNT 23169 AT&T INFORMATION CENTER RENT PHONE - EOC 4 37 23170 PETTY CASH REIMBURSE CHILD CARE & TINY TOT PROGRAMS 176 73 23171 RANDALL ANSTINE AUTO ALLOWANCE FOR APRIL 1991 200 00 23172 BASTANCHURY BOTTLED WATER BOTTLED WATER - CIVIC CENTER/CHILDCARE, 4/4/91 92 60 23173 BROWN, HARPER, BURNS & HENTSCHKE LEGAL SERVICES FOR MARCH 1991 3,870 00 23174 BRUNNER CONSULTING PROGRESS PAYMENT 3/91, JOB CLASS STUDY 300 00 23175 DANIEL BUCHANAN PLANNING COMMISSION MEETINGS, 3/21 & 4/4 100 00 23176 STATE OF CALIFORNIA MAINTENANCE/ENERGY FOR LIGHTS AT BARTON/215 2/91 238 12 23177 CITY OF COLTON WASTEWATER SERVICES FOR THE MONTH OF APRIL 1991 32,869 05 23178 EASTMAN KODAK CREDIT CORP LEASE PAYMENT COPIER 4/91 223 27 23179 ENCHANTED ATTIC BUNNY SUIT RENTAL 35 00 23180 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARKS 112 43 23181 FLOWERS BY YVONNE FLOWERS - SPISAK 28 22 23182 GO FORTH & MARTI OFFICE SUPPLIES 53 57 23183 STANLEY HARGRAVE PLANNING COMMISSION MEETINGS, 3/21 & 4/4 100 00 23184 JERRY HAWKINSON PLANNING COMMISSION MEETINGS, 3/21 & 4/4 100 00 23185 ROSALBA HERNANDEZ BABYSITTER FOR AEROBICS 45 00 23186 HONEYWELL, INC HEATING & AIR CONDITIONING MAINTENANCE 4/91 1,043 00 3 CITY OF GRAND TERRACE DATE APRIL 11, 1991 CHECK REGISTER NO 041191 CHECK OUTSTANDING DEMANDS AS OF APRIL 11, 1991 NUMBER VENDOR DESCRIPTION AMOUNT 23187 INLAND AUTOMATIC FIRE SPRINKLER CO REFUND OF 2 YR DEPOSIT 500 00 23188 INLAND BUSINESS MAGAZINE PROFILE AD 1,200 00 23189 INT' L INSTITUTE OF MUNICIPAL CLERKS ANNUAL MEMBERSHIP/CONTRIBUTION 75 00 23190 MARCIA JOHANSEN CONFERENCE, SANTA CLARA - 3/10/91 176 43 23191 WILLIAM JOHANSEN CONFERENCE, SANTA CLARA - 3/10/91 151 20 23192 KICAK & ASSOCIATES ENGINEERING SERVICES 2/25-3/24 17,483 50 23193 LAYMON CANDY CO EGG HUNT SUPPLIES 379 60 23194 LOS ANGELES TIMES PERSONNEL AD - PLANNING DIRECTOR 365 90 23195 ALECIA LUCAS REIMBURSE FOR TEEN SUPPLIES & LOCAL MILEAGE 114 35 23196 MC KENZIE-SCOTT CO 1 YEAR MAINTENANCE WORDPROCESSOR, ADMINISTRATION 249 50 23197 MICHAEL' S STORES INC SPRING BREAK SUPPLIES 74 29 23198 MARIA C MUETT AUTO ALLOWANCE FOR APRIL 1991 200 00 23199 MUNIMETRIX INC SOFTWARE RENTAL, CITY CLERK 142 50 23200 RAY MUNSON PLANNING COMMISSION MEETING, 4/4/91 50 00 23201 OTIS ELEVATOR CO ELEVATOR MAINTENANCE 4/91 209 94 23202 PHIL PAGE OPEN/CLOSE PARK 3/91 77 50 23203 PACIFIC BELL PHONES 3/91 EOC, CIVIC CENTER, CHILDCARE 542 01 23204 PAGENET AIR TIME/MAINTENANCE - PAGERS 4/91 33 00 4 } CITY OF GF' 1 TERRACE DATE APRIL 11, 1991 CHECK RGISTER, NO 041191 CHECK OUTSTANDING DEMANDS AS OF APRIL 11, 1991 NUMBER VENDOR DESCRIPTION AMOUNT 23205 PARTIES PLUS EGG HUNT BALLOONS 61 76 23206 PATTON SALES CORP STORAGE CABINET - TINY TOT PROGRAM 128 05 23207 THE PETRA COMPANIES MAILING LABELS 91 78 23208 RVC ROADWAY CONSTRUCTION PROGRESS PAYMENT - SENIOR CENTER 10,846 11 23209 RIVERSIDE COMMUNICATIONS BATTERIES FOR RADIO NETWORK 83 07 23210 S & S ARTS & CRAFTS CHILD CARE SUPPLIES 54 80 23211 SAN BERNARDINO COUNTY RECORDER RECORDING FEE - DRESCHLER, LOTLINE ADJUSTMENT 43 00 23212 SAN BERNARDINO COUNTY DUMP CHARGES 2/14-3/13 648 00 23213 SAN BERNARDINO COUNTY STREET MAINTENANCE SUPPLIES 300 27 23214 SAN BERNARDINO IND MED CLINIC INC PHYSICALS, TB TEST - PERSONNEL 90 00 23215 THOMAS SCHWAB AUTO ALLOWANCE FOR APRIL 1991 200 00 23216 SIGNAL MAINTENANCE INC MAINTENANCE & REPAIRS 3/91 577 85 23217 JIM SIMS PLANNING COMMISSION MEETING 4/4/91 50 00 23218 LOUISE E SMITH REIMBURSE FOR LOCAL MILEAGE & OFFICE SUPPLIES 91 29 23219 SMART & FINAL IRIS CO EGG HUNT CANDY & SPRING BREAK SUPPLIES 417 11 23220 SO CAL ASSOC OF GOVERNMENTS MEMBERSHIP 91/92 799 00 23221 SOUTHERN CALIFORNIA EDISON CO ELECTRICITY-CIVIC CENTER, CITY BLDGS, STREET LIGHTS 5,375 82 23222 TOYS R US SPRING BREAK SUPPLIES 50 00 5 CITY OF GRAND TERRACE DATE APRIL 11, 1991 CHECK REGISTER NO 041191 CHECK OUTSTANDING DEMANDS AS OF APRIL 11, 1991 NUMBER VENDOR DESCRIPTION AMOUNT 23223 UNIVERSITY PRODUCTS INC ALBUMS & SUPPLIES - HISTORICAL & CULTURAL COMMITTEE 202 73 23224 FRAN VAN GELDER PLANNING COMMISSION MEETINGS 3/21 & 4/4 100 00 23225 WESTINGHOUSE SECURITY SYSTEMS SERVICE ALARM SYSTEM, CIVIC CENTER 4/1-6/30 75 00 23226 RONALD J WRIGHT PLANNING COMMISSION MEETING 3/21/91 50 00 PAYROLL FOR MARCH 1991 102,013 18 TOTAL $263,891 77 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY THOMAS SCHWAB FINANCE DIRECTOR 6 PENDING CITY CITY OF GRAB TERRACE COUNCIL APPROVAL DATE APRIL 25, 1991 CHECK REGISTER NO 042591 CHECK OUTSTANDING DEMANDS AS OF APRIL 25, 1991 NUMBER VENDOR DESCRIPTION AMOUNT P7178 SO CAL EDISON COMPANY CASH PAYMENTS FOR 4/10/91 $ 89 88 P7179 SO CAL GAS COMPANY CASH PAYMENTS FOR 4/10/91 91 12 P7180 STULTS ELECTRIC ELECTRICAL -COUNCIL CHAMBERS 60 00 P7181 ALL PRO CONSTRUCTION SEAL COAT & PATCHES - VARIOUS LOCATIONS 10,202 45 P7183 SO CAL EDISON COMPANY CASH PAYMENTS FOR 4/15/91 273 18 P7184 SO CAL GAS COMPANY CASH PAYMENTS FOR 4/15/91 454 45 P7185 STATE COMP INS WORKERS COMP INSURANCE 3/91 2,464 17 P7186 CENTER THEATRE GROUP PRE-PAYMENT PHANTOM TICKETS- 1 ,687 50 P7187 PERS PAYROLL ENDING 4/12/91 2,499 55 P7188 SO CAL EDISON COMPANY CASH PAYMENTS 4/17/91 445 74 n P7189 C SO CAL GAS COMPANY CASH PAYMENTS 4/17/91 410 82 23230 n ASSOC OF ENVIRON PLANNERS ANNUAL MEMBERSHIP - MUETT 60 00 23231 > REGENTS - UC ENROLLMENT FEE - LAND USE 160 00 LI 23232 fffl AT&T INFORMATION CENTER MAINTENANCE CIVIC CENTER PHONES 168 90 Z 23233 a AIRKEM PROFESSIONAL PRODUCTS MAINTENANCE SUPPLIES 223 87 23234 AM PUBLIC WORKS ASSOCil ANNUAL MEMBERSHIP 65 00 23236 ik BECKLEY CARDY CHILD CARE SUPPLIES 7 79 23237 CAL-WEST CONSULTANTS PROGRESS PAYMENT 2/4-3/31/91 2,005 50 1 CITY OF GRAND TERRACE DATE APRIL 25, 1991 CHECK REGISTER NO 042591 CHECK OUTSTANDING DEMANDS AS OF APRIL 25, 1991 NUMBER VENDOR DESCRIPTION AMOUNT 23238 GENE CARLSTROM STIPENDS FOR APRIL 1991 300 00 23239 RONALD M CHRISTIANSON STIPENDS FOR APRIL 1991 300 00 23240 DICKSON CO OF INLAND EMPIRE STREET SWEEPING 3/91 1,400 00 23241 EASTMAN KODAK COMPANY MAINTENANCE/EXTRA COPIES - KODAK 3/91 333 93 23242 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES 177 56 23243 KAREN GERBER MONITOR 3/23-4/12 AND REIMBURSE FOR TEEN EXCURSION 155 28 23244 HUGH GRANT STIPENDS FOR APRIL 1991 300 00 23245 WILLIAM HAYWARD KARATE INSTRUCTOR 4/91 291 20 23246 HEALTH NET HEALTH INSURANCE 5/91 3,030 80 23247 HERMAN HILKEY STIPENDS FOR APRIL 1991 300 00 23248 HYDREX PEST CONTROL PEST CONTROL, CIVIC CENTER 4/13/91 73 00 23249 INLAND COUNTIES INSURANCE SERV LIFE INSURANCE 5/91 97 75 23250 LASER TEC PRINTER CARTRIDGE, PLANNING/COMMUNITY SERVICES 45 00 23251 LITTLE RED SCHOOL HOUSE DAY CARE SUPPLIES 19 77 23252 MCI TELECOMMUNICATIONS LONG DISTANCE PHONE 45 60 23253 BYRON MATTESON STIPENDS FOR APRIL 1991 300 00 23254 NCR CORPORATION SOFTWARE MAINTENANCE, FINANCE/WASTEWATER, 5/91 66 03 2 CITY OF GRAI fEFPTCE DATE APRIL 25, 1991 CHECF' REGISTER NO 042591 CHECK OUTSTANDING DEMANDS AS OF APRIL 25, 1991 NUMBER VENDOR DESCRIPTION AMOUNT 23255 PACIFIC BELL PHONES FOR DAY CARE, COMPUTER MODEM, PAY PHONES, FAX, CIVIC CENTER, ELEVATOR, AND HONEYWELL 221 13 23256 CORRINNE PETTIT AEROBICS INSTRUCTOR 4/91 121 50 23257 PETTY C REIMBURSE PETTY CASH, GENERAL 243 25 23258 PETTY CASH REIMBURSE PETTY CASH, DAYCARE AND TINY TOTS 213 16 23259 KATHY PIERSON GYMNASTICS INSTRUCTOR 4/91 524 00 23260 ADRIAN REYNOSA SCOREKEEPER FOR APRIL 1991 66 00 - 23261 RIVERSIDE HIGHLAND WATER WATER - ROBIN WAY 181 49 23262 JOHN ROBERTS PARKLAND PAYMENT FOR MAY 1991 6,871 76 23263 SAN BERNARDINO COUNTY LIBRARY REIMBURSE FOR LIBRARY BOOKS 1 ,312 89 - 23264 SHERIFF DICK WILLIAMS LAW ENFORCEMENT & CRIME PREVENTION OFFICER FOR MAY 1991 74,432 00 23265 LOUISE E SMITH REIMBURSE FOR OFrICE SUPPLIES 97 13 23266 SO CAL EDISON COMPANY ELECTRICITY FOR BALL PARK, THREE CITY BUILDINGS, CIVIC CENTER, DE BERRY PARK (LIGHTS & SPRINKLERS) , SIGNALS 3,249 31 23267 SO CAL GAS COMPANY GAS FOR CIVIC ENTER AND THREE CITY BUILDINGS 414 73 23268 THE SUN PUBLISH TWO PUBLIC HEARINGS, ONE NEGATIVE DECLARATION, CLASSIFIED AD FOR TEACHER POSITION 452 61 23269 CATHY TOTH AEROBICS INSTRUCTOR 4/91 152 80 3 CITY OF GRAND TERRACE DATE APRIL 25, 1991 CHECK REGISTER NO 042591 CHECK OUTSTANDING DEMANDS AS OF APRIL 25, 1991 NUMBER VENDOR DESCRIPTION AMOUNT 23270 UNOCAL FUEL FOR TRUCK & EQUIPMENT FOR MARCH 1991 235 66 23271 VISA CPRS CONFERENCE, LUNCHEON MEETINGS, FLOWERS - DUARTE 1,161 29 23272 WAXIE MAINTENANCE SUPPLIES, CIVIC CENTER 245 55 23273 WEST PUBLISHING COMPANY CAL CODE 58 B & C, CAL LEG SVC 91 CHG, CAL RULES OF COURT (STATE AND FEDERAL) AND 1991 PAMPHLETS 168 73 TOTAL $ 118,970 83 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY 7 .-,5)1k---7-4 THOMAS SCHWAB FINANCE DIRECTOR 4 PENDING CITY CITY OF GRAND TERRACE COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING - MARCH 28, 1991 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 28, 1991 at 6 00 p.m. PRESENT Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Gene Carlstrom, Councilmember Ronald Christianson, Councilmember Herman Hilkey, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager David Sawyer, Community Development Director Brenda Stanfill , Deputy City Clerk John Harper, City Attorney Joe Kicak, City Engineer ABSENT None The meeting was opened with invocation by Pastor Lowell Hamill , Praise Fellowship Foursquare Church, followed by the Pledge of Allegiance led by Mayor Pro Tem Grant. Mayor Matteson convened City Council meeting at 6 00 p.m. Mayor Matteson reconvened City Council meeting at 6 10 p.m. SPECIAL PRESENTATIONS 2A. Mayor Matteson presented a Certificate of Service to former Councilmember Barbara Pfennighausen. 2B. Councilmember Christianson read a Proclamation proclaiming the week of May 5-11, 1991 as "Victims of Pornography Week." 2C. Councilmember Hilkey read a Proclamation designating the month of April 1991 as "California Earthquake Preparedness Month." 2D. Daniel Santo gave a presentation on financing land banking, which is a concept whereby land is set aside in a trust for future use, and the City of Chino Stadium Authority method of defraying construction costs by charging admission to the newly-built facility. COUNCIL AGENDA ITEM# 3 fl Council Minutes - 3/28/91 Page 2 CONSENT CALENDAR CC-91-40 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to approve the remainder of the Consent Calendar with removal of Item E and appropriate $2,750.00 for Item F. A APPROVE CHECK REGISTER NO. 032891 B. RATIFY 03/28/91 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 03/14/91 MINUTES F. REQUEST FROM LION'S CLUB TO ASSIST IN FUMIGATION OF COMMUNITY CENTER G. REJECT LIABILITY CLAIM 91-01 (Woods) ITEMS REMOVED FROM CONSENT CALENDAR 3E. Bond Release (Forest City) CC-91-41 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 4-1 (MAYOR PRO TEM GRANT VOTED NO) , to approve the release of the Grading Permit bond for Phase II of Forest City Grand Terrace. PUBLIC COMMENT Ed O'Neal , 22608 Minona Dr. , Grand Terrace, requested that the Memorandum from Concerned Citizens of Grand Terrace dated March 12, 1991, which he sent to Council , be introduced as part of the minutes From Ed O' Neal , 22608 Minona Dr. , Grand Terrace, 783-1371 To Mayor, Council members and City Manager Subject Recycling program for Grand Terrace The attached copy (Sun , March 11, 91) delineates Redlands somewhat disappointing experience with a curbside recycling program. Redlands experience is typical for most communities that attempt to capture and recycle certain beverage containers, plastics and newsprint by curbside collection. Grand Terrace has the opportunity to be a pace-setter rather then a lemming in the residential waste stream reduction task by initiating a yard waste collection and composting process. As you are aware, yard waste is seldom co-mingled with other domestic refuse, therefore, the Council Minutes - 3/28/91 Page 3 separation and storage of this material will have a minimal impact on the generating resident. This is a major factor in the success of any curbside recycling program. Implementing a yard waste composting program would be mainly an administrative process as the material is normally separated and the equipment used by the current collecting contractor is suitable for the task and an operating composting facility is located adjacent to the San Timoteo landfill . We urge you to implement a true recycling program for Grand Terrace- COMPOSTING YARD WASTES- all will be winners 1- Landfill - A significant reduction in the volume of waste entering landfill . 2- Collection Contractor- Savings of approximately $19.00 per ton tipping fee. 3- City- Grand Terrace will have made a positive move towards compliance with AB 939 mandated waste stream reduction task. 4- Resident- Composting practically eliminates the need for additional source separation and storage of yard waste. Mr. O'Neal also stated that on Tuesday, April 2, 1991 he will tour the Marysville Recycling Facility and offered to assist with transportation for the Council and any persons who want to attend the tour. He expressed his dissatisfaction with curbside recycling but expressed his wish that the City continue to use the services of BFI. Barbara Pfennighausen, 22111 Ladera, Grand Terrace, expressed dissatisfaction with the sound system in the Council Chambers and announced that she attended the Riverside Highland Water Company's Shareholders Meeting, which was held in the morning of March 28, 1991. She stated that the meeting reviewed rate increases and other matters of interest to Grand Terrace residents but indicated dismay that there were few in attendance at the meeting. She felt that a representative from the City should have attended the meeting since the City is a shareholder in the water company. She indicated that she received her quarterly copy of the City of Colton Community Newsletter and expressed her satisfaction with the information contained in it. She questioned when the public would be informed of the low interest loans that the City of Grand Terrace has available for home improvement projects within the City, citing her belief that no one was aware of the City's project to establish uniform walls along Barton Road. She added that she attended the Disaster Council meeting on Wednesday, March 20, 1991, commenting that the Council adopted a Resolution regarding Earthquake Preparedness Month. She referenced flyers that announce the Safety Fair, which is being presented in conjunction with Earthquake Council Minutes - 3/28/91 Page 4 Preparedness Month, that were given to Council , stating that extra flyers will be placed in public locations. She added that the Fair will be held on April 13, 1991 from 10 00 a.m. to 3 00 p.m. , indicating that it will be a funfilled and informative event. ORAL REPORTS 5A. Committee Reports 1. Historical & Cultural Committee (a) Minutes of 3/4/91 CC-91-42 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to accept the Historical & Cultural Committee minutes of March 4, 1991. 2. Crime Prevention Committee (a) Minutes of 2/20/91 CC-91-43 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to accept the Crime Prevention Committee minutes of February 20, 1991. 5B. Council Reports Mayor Matteson, announced that Free Refuse Disposal Day will be held on Saturday, April 13, 1991 and read from the letter from the Solid Waste Management Department, stating that "Only refuse from family residential units may be disposed of free of charge. This is the first of two free residential landfill use days being offered to residents of the valley area this year. We ask that residents comply with the following automobiles, station wagons, cars with trailers, and pickups to 3/4 ton will be admitted free upon presentation of a valid driver's license showing residence within" the community. He added that the next Free Refuse Disposal Day will be Saturday, October 12, 1991, stating that household hazardous waste is prohibited at the dump site. He indicated that those waste products can be disposed of at the Redlands City Yard, 500 Kansas Ave. , Redlands, on Saturdays from 9 30 a.m. to 12 30 p.m. and at 777 E. Rialto Ave. , San Bernardino, from 9 00 a.m. to 4 00 p.m. Monday-Friday. He indicated further that used motor oil can be disposed of free of charge at the Chevron Station , 1241 Washington St. , Colton , and at Jerry's Union 76 Station , Grand Terrace. Councilmember Hilkey, remarked that Comcast is currently televising notices of public meetings and community interest announcements free of charge and indicated that citizens can call the City Clerk's Department or take their announcements directly to Comcast to be aired. He stated that business ads cost $10.00 per Council Minutes - 3/28/91 Page 5 week, commenting that ads can be changed weekly and are run continuously every ten minutes, 24 hours per day. He expressed his thanks to Mike Marron of Comcast for his efforts in implementing the advertising project. He indicated that his child attends a day care program and stated that he wrote down the times that children were delivered to the site, explaining that the times ranged from 6 50 a.m. to 8 50 a.m. He commented that there were usually no more than three or four parents at that site at any one time and r surmised that parking will not be a problem at the City's proposed Day Care facility. Councilmember Christianson, mentioned that he saw articles in the Press Enterprise and the Sun on the City's low-interest, home improvement loans and expressed his belief that the City would benefit by placing an article in the Chamber of Commerce newsletter. He announced that the Annual Easter Egg Hunt will be held on Saturday, March 30, 1991, at 10 00 a.m. at Terrace Hills Community Park. It was the concensus of Council to cancel the April 11, 1991 City Council meeting after learning that two Councilmembers will be unable to attend. PUBLIC HEARING ( 6A. Prioritize CDBG Project Mayor Matteson opened discussion to the public. Councilmember Carlstrom abstained from discussion due to a potential conflict of interest. CC-91-44 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to approve listing the Senior Center improvements as the number one priority of the City of Grand Terrace for the 1991/92 CDBG project year. 6B. Z-89-03 and TTM-89-04 (Churchwell ) Mayor Matteson opened discussion to the public. Councilmember Carlstrom abstained from discussion due to a potential conflict of interest. CC-91-45 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 4-0-0-1, (COUNCILMEMBER CARLSTROM ABSTAINED) , to adopt a Resolution adopting Z-89-03 and its associated Negative Declaration (E-89-01), allowing 15 feet of the required 35 feet rearyard setback in the R1-10 zone to be above the 5% slope grading. Council Minutes - 3/28/91 Page 6 CC-91-46 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 3-1-0-1 (COUNCILMEMBER HILKEY VOTED NO, COUNCILMEMBER CARLSTROM ABSTAINED) , to approve TTM-89-04 subject to the following conditions 1. Individual lots shall be subject to Site and Architectural Review. 2. The subject property shall be dedicated to the City in order to be annexed to the City's existing Lighting and Landscaping z District. 3. The Final Tract Map shall be consistent with the California Aqueduct, Riverside Highland Water, and East Riverside Irrigatin District easements. 4. All conditions as recommended by the City Engineer's Department in their recommendations dated February 14, 1991. 5. All conditions as recommended by the Forestry and Fire Warden Department in their Memorandums dated November 6, 1989, November 6, 1990, and February 1, 1991. 6. All conditions as recommended by the Colton Unified School District in their letter dated November 9, 1989. 7. All conditions as recommended by the San Bernardino County Office of Special Districts in their Memorandum dated November 7, 1989. 8. All conditions as recommended by the Riverside-Corona Resource Conservation District in their memorandum dated September 25, 1990. Also, an erosion plan is to be submitted to the City of Grand Terrace Planning Department for approval . 9 The area containing the proposed rear slope in Lots 7 and 8 shall be offered for dedication to the City for the purpose of inclusion in the City's Lighting and Landscaping District. 10. The mature and healthy Eucalyptus trees on the western border of Lots 1 and 2 shall be preserved unless written approval is given by the Planning Department prior to the removal of said trees or any other action which would result in substantial damage to said trees. 11. As to the remaining mature and healthy trees within the project, they should be preserved where feasible consistent with the nesessary grading requirements. 12. Consideration of alternative street lighting, with a focus toward rural atmosphere lighting, if possible Council Minutes - 3/28/91 Page 7 13. The pad elevation of Lot 1 shall be reduced by 8 feet, not to exceed 1152 feet. 14. Each individual lot shall be provided an individual curbside mailbox. Clustered gangboxes shall not be allowed. 15. A Will Serve Letter shall be obtained from the Riverside Highland Water District. 6C. TTM-90-04 (Petta) Mayor Matteson opened discussion to the public. Councilmember Carlstrom abstained from discussion due to a potential conflict of interest. CC-91-47 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR MATTESON, CARRIED 3-1-0-1 (COUNCILMEMBER CHRISTIANSON VOTED NO, COUNCILMEMBER CARLSTROM ABSTAINED), to approve TTM-90-04 and its associated Negative Declaration (E-90-07) with the following conditions 1. Individual lots shall be subject to Site and Architectural Review. 2. The subject property shall be dedicated to the City in order to be annexed to the City's existing Lighting and Landscaping District. 3. The Final Tract shall be consistent with California Aqueduct, Riverside Irrigation District, and other legal easements. 4. All conditions as recommended by the City Engineer's Department in their recommendations dated February 14, 1991. 5. All conditions as recommended by the Forestry and Fire Warden Department in their memorandums dated September 14, 1990, November 6, 1990, and February 1, 1991. 6. All conditions as recommended by the Southern California Gas Company in their letters dated August 23, 1990 and August 30, 1990. 7. All conditions as recommended by the State of California - Department of Transportation in their letter dated August 23, 1990. 8. All conditions as recommended by the Riverside Highland Water Company in their dated August 21, 1990. Council MMinutes - 3/28/91 Page 8 9 All conditions as recommended by the Riverside-Corona Resource Conservation District in their letter dated August 27, 1990. Submittal of an erosion control plan to the City of Grand Terrace Planning Department for approval . 10. All conditions as recommended by the County of San Bernardino - Office of Special Districts in their letter dated September 5, 1990. 11. The area containing the proposed slope in Lots 6 and 10 facing Barton Road shall be offered for dedication to the City for the purpose of inclusion in the City's Lighting and Landscaping District 12. Preservation of the large pepper tree in the northwest corner of Lot 8, if feasible. 13. Victoria Street shall be paved to its fullest extent from Preston Street to the development. Curb and gutter shall be required on the south side of Victoria Street and no curb and gutter shall be required on the north side of Victoria Street 14. Each individual lot shall be provided an individual curbside mailbox. Clustered gangboxes shall not be allowed. 15. A Will Serve Letter shall be obtained from the Riverside Highland Water District. 6D. Recycling Agreement Mayor Matteson opened discussion to the public. CC-91-48 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the Recycling Agreement and to accept the third alternative proposed by B F.I. whereby the contractor will receive 100% of the revenue from the recycled materials which will result in a net increase to single-family homeowners of $1. 15 per month and .05c per month to senior citizens 60 years of age or older and to adopt the recycling rate Resolution. Mayor Matteson convened City Council at 8 50 p.m. Mayor Matteson reconvened City Council at 9 00 p.m. Council Minutes - 3/28/91 Page 9 ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 10 00 p.m. , until the next regular CRA/City Council Meeting, which is scheduled to be held on Thursday, April 25, 1991. Deputy City Clerk of the City of Grand Terrace MAYOR of the City of Grand Terrace DATE Apr 16, 1991 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM ( xx) MEETING DATE Apr 25 , 1991 SUBJECT APPROVE POOL SALARIES FOR SUMMER POOL PERSONNEL FUNDING REQUIRED NO FUNDING REQUIRED Staff is in the process of putting its pool personnel together for the City ' s Summer Pool Program. These positions will be filled with a combination of staff that we have used in previous summers and some new personnel . The attached resolution establishes the salary range for these positions. Our salaries have been the same for the past two years , and they were in line with other city programs . Staff is recommending that we increase these salaries to ensure that we keep qualified personnel , and remain competitive in the recruitment process. STAFF RECOMMENDS THAT COUNCIL APPROVE RESOLUTION NO. 91-_ TO ESTABLISH SALARIES FOR SUMMER POOL PERSONNEL. BT COUNCIL AGENDA ITEM# 3 E RESOLUTION NO. 91-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 91-01 AND ADJUSTING THE SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE. WHEREAS, the City Council of the City of Grand Terrace has determined the need to adjust the salary ranges for the positions contained in this resolution NOW, THEREFORE, the City Council of the City of Grand Terrace DOES 1 HEREBY RESOLVE, DETERMINE, AND ORDER THE FOLLOWING SECTION 1. Rescission - That Resolution No. 91-01 is hereby rescinded in its entirety. SECTION 2. Classifications/Salary Ranges - That the following job classifications and salary ranges are hereby established for employees of the City of Grand Terrace, and said salary ranges shall be effective April 25, 1991. SALARY RANGE TITLE Minimum Midpoint Maximum City Manager $4,321 $5,083 $6,138 Assistant City Manager $3,150 $3,708 $4,277 Community Development Director $2,931 $3,447 $3,963 Assistant Finance Director $2,542 $2,991 $3,440 City Clerk $2,542 $2,991 $3,440 Assistant to the City Manager $2,230 $2,624 $3,017 Deputy City Clerk $2,035 $2,384 $2,733 Day/Child Care Supervisor $2,035 $2,384 $2,733 Recreation Supervisor $2,035 $2,384 $2,733 Maintenance Supervisor $2,035 $2,384 $2,733 Associate Planner $1,887 $2,222 $2,556 Senior Account Clerk $1,742 $2,049 $2,357 Secretary $1,742 $2,049 $2,357 Administrative Clerk $1,659 $1,951 $2,245 Maintenance Worker $1,458 $1,714 $1,973 RESOLUTION NO. 91-09 Page 2 SALARY RANGE TITLE Minimum Midpoint Maximum Public Information Clerk $1,419 $1,668 $1,920 Clerk Typist $1,419 $1,668 $1,920 Head Teacher/Sr. Recreation Leader $8.14 $8.72 $9.31 Pool Manager $8.00 $8. 50 $9.00 Switchboard Operator $7.20 $7.99 $8.77 Senior Lifeguard $7.00 $7.50 $8.00 Facility Monitor $6.97 $7.57 $8.14 Water Safety Instructor $6.50 $7.00 $7.50 Teacher/Recreation Leader $6.39 $6.97 $7.57 Lifeguard $5.50 $6.00 $6.50 Crossing Guard $5.25 $6.00 $6.50 Teacher Aide/Recreation Aide $4.74 $6.37 $6.97 Pool Cashier $4.50 $5.00 $5.50 ADOPTED this 25th day of April , 1991 ATTEST Deputy City Clerk of the City of Mayor of the City of Grand Terrace Grand Terrace and of the City and of the City Council thereof. Council thereof. RESOLUTION NO. 91-09 Page 3 I, BRENDA STANFILL, Deputy City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 25th day of April , 1991, by the following vote AYES NOES ABSENT ABSTAIN Deputy City Clerk Approved as to form City Attorney DATE April 18 , 1991 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM ( XX ) MEETING DATE Apr 25 , 1991 SUBJECT RESOLUTION PROTESTING SAN BERNARDINO COUNTY ' S OFF-SET AGAINST PROPERTY TAX FUNDING REQUIRED NO FUNDING REQUIRED XX The County of San Bernardino has off-set the accumulated booking fees from the April , 1991 tax payment As Council is aware , the City of Grand Terrace is involved in a joint lawsuit against the County regarding the booking fees Our attorney in the case has indicated that off-set can be provided , but only after a specific set of formal notifications are made STAFF RECOMMENDS COUNCIL ADOPT THE ATTACHED RESOLUTION PROTESTING SAN BERNARDINO COUNTY ' S ACTION REGARDING THE OFF-SET AGAINST PROPERTY TAX FOR ACCUMULATED BOOKING FEES TS yjm Attachment COUNCIL AGENDA ITEM # 3 RESOLUTION NO 91 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE OFFICIALLY PROTESTING SAN BERNARDINO COUNTY ' S ILLEGAL OFFSET OF COUNTY BOOKING FEE CHARGES AGAINST CITY PROPERTY TAX AND OTHER REVENUES WHEREAS , the State Legislature , in the late hours of the 1990 legislative session , approved SB2557 allowing Counties to charge cities booking fees pitting cities against counties , and WHEREAS , San Bernardino County adopted booking fees in January 1991 over the protests of all the cities and law enforcement agencies of the County , including the Sheriff , and WHEREAS , all 22 cities in the County filed suit against San Bernardino County in Superior Court , Case #262309 , and WHEREAS , the County began billing cities for booking fee charges retroactive to July 1 , 1990 , and WHEREAS , the cities dutifully protested such charges pursuant to Government Code Section 907 , and WHEREAS , in April 1991 , the County began offsetting such booking fee charges against property tax and other revenues legally obligated to the cities in contravention to State law , NOW, THEREFORE BE IT RESOLVED that the City of Grand Terrace hereby officially protests San Bernardino County ' s illegal offset of County booking fee charges against City property tax and other revenues The City Clerk is hereby directed to have a copy of this Resolution sent to the San Bernardino County Board of Supervisors PASSED , APPROVED , AND ADOPTED this 25th day of April , 1991 DEPUTY CITY CLERK BYRON R MATTESON , MAYOR APPROVED AS TO FORM JOHN R HARPER , CITY ATTORNEY RESOLUTION NO 91- PAGE 2 STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) ss CITY OF GRAND TERRACE ) I , BRENDA STANFILL , DEPUTY CITY CLERK of the CITY OF GRAND TERRACE , CALIFORNIA , DO HEREBY CERTIFY that the foregoing Resolution No 91 - was duly passed , a the City Council Pproved , and adopted by a pproved and signed by the Mayor , and attested by the Deputy City Clerk , all at the meeting of said City Council held on the 25th day of April 1991 , and that the same was passed and adopted by the following vote AYES NOES ABSENT ABSTAIN DEPUTY CITY CLERK CITY OF GRAND TERRACE CITY OF GRAND TFRRACE RECEIVED EMERGENCY O1 ERATIONS COMMITTEIs ADO 0 1 1g91 MINUTES January 21 , 1991 -.AP? CLERK'S DEFT The meeting was called to order by the chairman, Jim Hodder at 7 00 p m The minutes of November 19 , 1990 were read and approved There was no meeting in December L) MEMBERS PRE JFNT Jim hodder , Eileen Hodder, Vic P ferrni a;hausen GUESTS 1 RESi N`1' Randy Ans t ine COUNCIL LIAbON REPORT . The Chamoer of Commerce Board of Directors has asked if the, could use our building for their meetings It was discussed and decided that due to security we would prefer that they not use our building Jim will draft an action item to the council NEW BUSINESS Two booklets were received "The Guide for the Development of State and Local Emergency Jperations Plans" and "The Guide for IncreaQinj Local Government Cavil Defense -eadiness During Periods of International Crisis" Jim will review them COMMUNICATIONS Vic received a final letter from Poryo Shoji Co LTD They informed us that the no ofnger produce the type of in nouse phone we have and therefore can not repair it See attached letter Vic sent the phone to a local compan, to see if it can be repaired OLD BUSINESS Thei e was concern that the our water tank outside of building 3 needs to be strapped to the building Randy hall take care of the problem We will send a requisition to Randy to order a camcorder The next meeting will be February 18 , 1991 ,COUNCIL,AGENDA !IA# sq1CA\ The meeting was adjourned at 7 45 p.m, Chi .e--v / Fileen Hodder , Secretary /iv 1 LIephorn, Osaka 261 )047-9 O f[ICE 41* DAIWA BLDG, I clkgr royoclecOika 4-19 2-Chome Muvniunbi TORYO SHOJI CO., LTD. S22 7406Tole J Chuo cu, Osaka, 61-5014 Cal l G111 Japan Osaka a, NOv0111)01 1 3, 1990 M/5 the CIL of C,< an( ra( c' )279D Barton -,-Jod Grand 1 crrac Ca) „ )rn]cl 9�.•24-5295 LI ttcnt ion Vic Pfen,-,1ghausen, Dear ,fir Pi c- Lghause" , 14,is o conf_3111 the receipt of your letter of October 3, 1990 about o_r jni ercans 1 r, we },ad s Lopped oroduc L on abou L two y earc ago and longer a, ailab]e Very son \ a , we can not help you Lhls I imce 1']case under-' and Best regal ds YotnS iaitlifui 1v, 1 ORl A-C� )J I CO , i 'I) N III gash i , resident COMMISSION AND COMMITTEE REPORTS COUNCIL MEETING DATE 4/25/91 DATE 4/17/91 COMMISSION/COMMITTEE Emergency Operations SUBJECT Recommendation for membership - Gary Eldridge PROBLEM Facts The Emergency Operations Committee currently has (3) authorized but vacant positions Mr Gary Eldridge submitted an application for Citizen Service and attended the March 18, 1991 Emergency Operations Committee meeting He has life saving, search and rescue, and amateur radio operation experience ALTERNATIVES None SOLUTION REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF Appoint Gary Eldridge to the Emergency Operations Committee to fill one of the current vacant positions COUNCIL AGENDA ITEM # 5 R 1 (b) RECEIVED CITY OF GRAND TERRACE APPLICATION FOR CITIZEN SERVICE APR 1 7 1991 CITY CLERK'S DEPT COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE AS A MEMBER OF EY>7c—IZ�ENc`s' UPER/ T/on's Con/Mill-Tee NAME C-n AR`; E LTRIDGE. ADDRESS ola �]35 V1111Z'IAYYI WA`L' G T HOME PHONE 78-3 `" G?6) BUSINESS PHONE Say J u 72- OCCUPATION EC..Evl Slo /6clNc EDUCATION (List highest year completed and all degrees ) i-t b�.C�[ZCE --ERoAbGAsr Cornrn,,,,i6 -noros �occc�� G7ZA�E �� RAN° 'vmriaN -pl Li►z r✓ Are there any workday evenings you could not meet? Yes Sx) No If so, please list frzlbA Cvc-� �N� — SArutz�A� s bA`s's Why are you interested in tnis position 7; SERV TTIE Corr,mu,u\r-, tN T1-1E lSCC2 C�»TIJ V1 r/1� Cornet ANA /TFG SAVING I�v6W LC ACC. What do you consider to be your major qualifications? /VGAR YEAzs A$ A vElz`' AcmvE1Ap�o f 4mTE AvtZ . //QrGRC.Sr 1,-/ 11N-I-SWE-J LIFE `---,o\,IA,C 1LcuNI9oCs , CPZ arc � r�1J1J T112"r1G119A-pion.) (cJ c�t If�TZ I�A s-ccrZ .. LVLNTS REFERENCES �— 1 Yrl>Z IlaomAs llcu NAsr , Rens-sAid b G T , C4 923),L4 /(y 5 535/ 7'.f f 2 p]z. GN/?N!i?t i�1nlNA �c�T�1c�V(SUY(— (-7/ 7AYLon c s'mA 3 Miz `3I ?ASTEL'n/Al, f-"ov 'Jtr)roTA? /<ZT1/-7V GI-Aprni .( 11 cl? - 4r�o� JHI Please attach a written statement containing any additional information you feel would be useful to the City Council CRJMC PRf VLNT f ON COMML r CFE MEETING , MARCH 11 , 1991 MINUTES The Grand Terrace Crime Prevention Committee met for it ' s reg- ular monthly meeting at 1900 hours in the Conference Room of Civic Center MEMBERS PRESENT JoAnn Johnson , Chairperson , Debra Mueller , Howard Panek , Mike Fasenmver , Bea Gigandet , Earl Litts ano Dick Rollins , Secretary MEMBERS ABSENT Harold Loid , Phil Spisak and Ron Wright �- CITY STAF Sharon Korgan ; Crime Prevention Officer GUESTS None ITEMS #1 The Minutes of the meeting of February 20 , 1991 were distributed to the members present and read JoAnn Johnson made the motion to accept the Minutes as written with the correction to he made in the spelling of member Spisak The motion ''as seconded by Debra Mueller and it carried #2 Sharon Korgan repoited on the new flyers that are being made in reference to Neighborhood Watch and other pro- grams in Crime Prevention She stated that it was becoming imperative that new programs be orchestrated within the city and that public awareness must become the Committee ' s fiscal Year priority Discussion in regard to increasing crime statistics and traffic prob- lems was the focal point in publicizing for citizen awareness #3 Howard Panek announced that Thursday , March 14 , 1991 new members of the Citiren Patrol Unit were to graduate having attended the prescribed training program given by the Sheriff ' s Department The ceremony was scheduled for 1600 hours at the Library in Yucaipa All members were urged to attend #4 Debra Mueller reported to the Committee regarding her presentation to the City Council regular meeting date of February 28 , 1991 She outlined her report in efforts Lo get Council and Staff Support for the removal of graffiti within the city limits the addressed the fact that she would need volunteers to assist where graffiti was to be removed from private property A more di f ini Live plan WAS to be wonted out with Code Enforcement and notification COUNCIL AGENDA ITEM# SA a(a) CRIME PREVENTION COMMITTEE MEETING , MARCH 11 , 1991 MINUTES ITEMS #5 JoAnn Johnson indicated the need for better marked handicapped spaces at the Community Center on Barton Road She reported of frequent abuses and violators whose illegal parking made it often impossible for handicapped people to park conveniently She also added„Chat one or two 5-minute loading zone spaces adiacent to the handicapped area would eliminate some of the violators from parking within the handicapped zones to load and unload Upright signs on the handi- capped spaces would add emphasis It was suggested that the Lions Club representative be contacted in reference to this problem #6 Sharon Korgan updated the Committee on the up-coming program in June formerly called "The Safety Fair" but now more accurately identified as "Grand Terrace Dav She displayed a variety of promotional materials for sale aria distribution for the event #7 A motion was made by Dick Rollins to obtain $2500 00 out of the budget to purchase various items of promo- tional materials as requested by the Committee Bea Gigandet made the second and it carried unanimously #8 A motion was made also to obtain $200 00 for certain trophy for winners in planned catagories for the parade participants during Grand Terrace Day The motion carried It was pointed out that there was sufficient funds currently in the Budget available for such pur- chases There being no further business to discuss , the meeting was adjourned at 2045 hours Respectfully submitted , - -.---'7/1/-r-O-L.' 6. -, -z-i__ Dick Rollins Recording Secretary rhr/ , HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Minutes of April 1, 1991 Meeting The meeting was called to order at 7 PM by Chairman Vi Gratson. Those present were VI, Irene Mason, Marie Schmidt, Pauline Grant, Hannah Laister, Randy Anstine and special guest Vi' s sister Edna from New York. The minutes of the march meeting were repa ana api,roved, motion made by Marie, seconded by Pauline, all in favor. CiTreasurer' s report $1, 329.94 balance. Old Business Art Show Irene reported that she had given publicity article to Lhe Chamber of Commerce newsletter . Also had given an item to Virginia llarford for ner column, plus the Sun, PressEnterprise, and Colton Courier. Item will be on Coble TV. Ann reported by phone that she has 14 participants, has mailed out 30 applications. Randy will replace the wire on the walls in the Community Room. There will be a special meeting to finalize plans on Wednesday, April 17th at Viola' s home. Flyers are done, posters will be ready by Lhe middle of the month. Workshop March 12th Pictures are in order to be put in albums and marked. Additional supplies have been purchasea. There will De another workshop after the Art Show. 1, New Business Buaget for 1991-1992 Office Expense $ 500. 00 Departmental Expense 1, 533.00 Total Request $2, 330.00 Marie made a motion to accept, Irene seconaed, all in favor. Randy offered a bro chure on a 12' x 12' collapsible canopy for use at our functions and will obtain information Jn a skirt whicn will hold our banner. The next meeting will be May 6th. The meeting was adjourned at 7 45 PM. Respectfully submi ted, 44_,3._L - -r t t , Hannah Laister, Secretary 783-1069 COUNCIL AGENDA ITEM # sr; 3(o ) c 1 ---- �Fr Pllnnln`, GRAND TERRFCE`. Dcpai Ur)l.11l TO City Council FROM Maria C Muett, Acting Community Development Director DATE April 17, 1991 SUBJECT Staff Report File No Z-91-01 and E-91-01, An amendment to Sections 18 10 040 and 18 63 020 of the Grand Terrace Municipal Code APPLICANT The City of Grand Terrace LOCATION All residentially zoned property in the City **.... *******. *********************************************** ENVIRONMENTAL REVIEW A negative declaration has been prepared for this project and is included as Attachment A's Exhibit C DISCUSSIOt' On March 21, 1991 the Planning Commission approved Z-91-01 and E-91-01, revision to Section 18 10 040 (Setbacks) and Section 18 63 020 (Site and Architectural Review) Refer to attached Planning Commission Resolution (Attachment B) and minutes from the March 21, 1991 Planning Commission Meeting (Attachment C) Staff is proposing two amendments to the City's Zoning Ordinance Setbacks, Section 18 10 040 This proposed amendment (Attachment A's Exhibit A) allows 10 feet of the required 35 foot rearyard setback for R1-20 zoned properties to have a slope greater than 5%, currently no part of the required 35 feet may have a slope greater than 5% The COUNCIL AGENDA rrEM # (o 22795 Barton Road • Grand Ter race, California 92324-5295 • (714) 824-6621 almendme�fn -'also changes th Gases for an interior lot—sideyard setback—from the ` - "— "driveway" side to the "garage" side and adds the following language to the Ordinance for clarification purposes "In the case where an existing legal non-conforming structure is located within a required setback area, the legal non-conforming structure may be enlarged within the required setback area subject to the following conditions a) The proposed addition does not further reduce the depth of the existing setback area, and b) The proposed addition is located no closer than 5' feet from any property line Site and Architectural Review Exemption, Section 18 63 020 This amendment (Attachment A's Exhibit B) adds the following language to section 18 63 020 so as to simplify certain types of additions "The following items may be approved by the Planning Director without going to the Site and Architectural Review Board a) Patio covers in an R1 District under 10' in height b) Accessory structures located in an R1 District under 10' feet in height with less than 500 square feet c) Ground floor additions to existing residential structures located in an R1 District where the addition is less than 500 sq ft gross floor area and the exterior design and materials of the addition matches the exterior design and materials of the existing structure RECOMMENDATION The Planning Department recommends the City Council approve the attached resolution (Attachment A and Exhibits) recommending approval of the proposed amendments contained therein Respectfully Submitted, 27 Maria C Muett, Acting Community Development Director ORDIN,ANCE NO A\ ORDINA\CE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ADOPTING AMENDMENT Z-91-01, AMENDING TITLE 18 SECTIONS 18 10 040 AND 18 63 020, OF THE GRAND TERRACE MUNICIPAL CODE AND ADOPTING A REVISED TITLE 18 AND ITS ASSOCIATED NEGATIVE DECLARATION (E-91-01) WHEREAS the Cit\ of Grand Terrace held a public hearing on the proposed Initial Study and Negate e Declaration (E-91-01) and amendment to the Zoning Ordinance (Z-91- 01) by the Planning Commission on March 21, 1991 and the City Council on April 25, 1991, and WHEREAS the proposed Zoning Amendment, Z-91-01, set out in full in Exhibits A and B, herein ,.mends Section 18 10 040 (Residential Setbacks) and Section 18 63 020 (Site and ArchiteLiural Revie\k) in the Grand Terrace Municipal Code, and WHERE AS the proposed Zoning Amendment, Z-91-01, is in compliance with the General Plan, ar«. WHEREAS in accordance with the pi ovisions of the California Environmental Quality Act, an Irma' Study has been conducted and a Negative Declaration (Exhibit C) has been prepared and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Grand Terrace, California that the following findings have been made that the proposed amendment and Initial Study and Negative Declaration 1 Will not be detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed amendment or within the city, and 2 Will not be injurious to property or improvements in the neighborhood or within the City, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS Section 1 E-91-01, a Negative Declaration prepared for Z-91-01, included herewith as Exhibit C is hereby approved, and A TTA runAi r rr- A Section 2 Title 18 of the Grand Terrace Municipal Code is hereby amended and a revised Title 18 for the Grand Terrace Municipal Code which is set out in full and included herewith cis Exhibits A and B is hereby adopted, and Section 3 Effective Date - This Ordinance shall be in full force and effect at 12 01 a m on the 31st day of its adoption Section 4 Posting - The City Clerk shall cause this Ordinance to be posted in three (3) public places within fifteen (15) days of its adoption, as designated for such purpose by the City Council Section 5 First read at a regular meeting of the City Council of said City held on the 25th day of April, 1991, and finally adopted and ordered posted at a regular meeting of said City Council on the 27th day of May, 1991 ATTEST City Clerk of the City Mayor of the City of Grand of Grand Terrace and of Terrace and of the City the City Council thereof Council thereof I, Brenda Stanfill, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 25th day of April, 1991 by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City Attorney RESOLUTION NO A RESOLUTION OF THE PLANNING COMMISSION OF THE TERRACE RECOMMENDING APPROVAL OF CITY OF GRAND SECTIONS 18 10 040 (SETBACKS) AND 8E 63 020 ENT Z-91-01, (SITE AND ARCHITECTURAL REVIEW) WHEREAS, the City of Grand Terrace approved a revised General Plan on December 8, 1988, and WI-IEREAS, the City Council appro\ed a revised Zoning Amendment on June 22, 1989, and WHEREAS, this proposed Zoning Amendment, Z-91-01 set out in full in Exhibits A and B, herein amends Title 18, Sections 18 10 040 (Setbacks) and 18 63 020 (Site and Architectural Revie ) in the Grand Terrace Municipal Code, and WHEREAS, the proposed Zoning Amendment i Plan, , sin conformance with the General WHEREAS, in accordance with the provisions of the California Environmental Quality Act, an Initial Study has been conducted and a Negative Declaration (Exhibit has been prepared, and C) NOW, THEREFORE, BE IT RESOI VED that Z-91-01, proposed Zoning Amendment, Sections 18 10 040 (Setbacks) and 18 63 020 (Site and Architectural Review ) of the City of Gland Terrace Municipal Code and accompanying Negative Declaration are hereby recommended for approval to the City Council, and ATTACHMENT R PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace, California, at a regular meeting held on the 21st clay of March, 1991 AYES NOES ABSENT ABSTAIN Jerry Hawkinson, Chairman Planning Commission A Fl EST Brenda Stanfill, Deputy City Clerk APPROVED AS TO FORM John Harper, City Attorney (— ( ,� TABLE 18 10 040 Site Development Standards "'ems .�, ...i.Numm.... im•••••••,=••• ..MwmmolIMMINI Illimm."•••••.. DEVELOPMENT ISSUE RH R20 R10 ` m -� R72 R2 R3 Area (Minimum square feet) 20 , 000 10, 000 7 , 200 Width 10, 000 12 , 000 (Minimum linear feet) * Interior Lot * Corner Lot - a 100 60 60 - a 100 70 60 60 Lot Depth 70 70 70 (Minimum linear feet) - a 150 100 100 Street Frontage 100 100 (Minimum linear feet) - a 50 40 40 Setbacks 40 40 (Minimum linear feet) * Front Yard * Rear Yard a 25 b 25 b 25 b 25 b 25 b * Side Yard - a 35 b 35 b 20 b 20 b 20 b - Interior Lot With Ga_Qe Without Garage a 5 b 5 b a 10 b 10 b 10 b — Corner Lot b 10 b 10 b 5 5 b 10 b Streetside - a Not Streetside 15 b 15 b 15 b — a 5 b b 15 b 15 b 5 5 b 5 b 10 b TABLE 18 10 040 (Cont ) Site Development Standards DEVELOPMENT ISSUE RH R20 R10 R72 R2 R3 Density (Allowable dwelling units per acre) - a 1-2 1-4 1-5 1-9 1-12 Living Area (Minimum square feet) * Single Family - a 1 , 350 d 1 , 350 d 1 , 350 d 1 , 350 d 1, 350 * Duplex, Triplex, Fourplex and Multiple Family - One (1) Bedroom - - - - 800 d 800 d - Two (2) Bedroom - - - - 1, 000 d 1, 000 d Height (Maximum linear feet) - a 35 e 35 e 35 e 35 e 35 e Lot Coverage (Maximum percent) - a 40 50 50 60 f 60 f Distance Between Buildings (Minimum linear feet) - a 5 5 5 20 20 Table 18 . 10 . 040 Footnotes a A specific plan shall be required for all proposed projects (including tentative parcel or tract maps) which include any property located within this district Such a specific plan shall establish site development standards on a pro3ect by c , F' Table 18 . 10 040 Footnotes (Continued) project basis in consideration of the existing topography and other physical constraints The specific plan shall not create a density greater than one (1) dwelling unit per gross acre and shall be consistent with the City ' s General Plan The specific plan may consider a clustered development concept in order to preserve large areas of open space and minimize the pro3ect ' s impact on the physical environment b The following exceptions apply to front, rear and side yard requirements as noted 1) The minimum side and rear yard setback for a patio cover shall be five (5) feet 2) The minimum rear yard setback for an accessory structure shall be ten (10) feet 3 ) Slopes exceeding five percent (5%) shall be permitted no closer to a residential structure than a distance equal to the required side and rear yard setbacks In the R1-10 District and the R1-20 District, the 35 foot rearyard setback may include 10 feet of slope that is greater than 5% 4) In the case of a parcel or tract map, the twenty-five (25) foot front yard setback requirement may range from twenty-two (22) feet to twenty-eight (28) feet, with an average of twenty-five (25) feet for all proposed lots 5) In the case where an existing legal non-conforminq structure is located within a required setback area , the legal non-conforming structure may be enlarged within the required setback area subiect to the following conditions a) The proposed addition does not further reduce the depth of the existing setback area , and b) The proposed addition is located no closer than 5 ' from any property line Table 18 10 040 Footnotes (Continued) c 1) A density bonus of up to twenty percent (20%) may be approved with a conditional use permit or specific plan if various off-site improvements which benefit the general public are included in the project 2) A density bonus of at least twenty-five percent (25%) shall be approved if the proposed project meets the requirements of Chapter 4 2 of the California Government Code regarding "Lower" and "Low or Moderate Income Households" dwelling units d For the purposes of this Chapter, the following terms shall be defined as follows "Living area" shall be defined as the enclosed area of a residential dwelling unit, excluding porches , patios, carports , garages , storage areas , or auxiliary rooms "Multiple Family" shall be defined as one (1) or two (2) bedroom units only e In the R1-7 2 District, accessory structures shall not exceed ten (10) feet in height unless approved by the Site and Architectural Review Board, and in no case shall exceed twenty (20) feet in height In the R1-20, R1-10, R2 and R3 Districts accessory structures shall not exceed twenty (20) feet in height f Not more than the peimitted percent of the total parcel may be devoted to main and accessory structures , parking areas, driveways and covered patios The remaining percent of the total parcel shall be devoted to open areas such as landscaping, lawn, outdoor recreational facilities, incidental to residential development, including swimming pools, tennis courts, putting greens, uncovered patios and walkways Said open areas shall consist of not less than two hundred (200) square feet of open space per dwelling unit CHAPTER 18 63 SITE AND ARCHITECTURAL REVIEW Sections 18 63 010 Purpose 18 63 020 Application 18 63 030 Scope 18 63 040 Submittal Process 18 63 050 Public Hearing Process 18 63 060 Approval Process 18 63 070 Appeal Process 18 63 080 Building Permit Process 18 63 090 Revisions 18 63 100 Expiration/Extensions Section 18 63 010 Purpose The purpose of this chapter is to empower the Planning Commission to sit as the City's Site 1 and Architectural Review Board with the responsibility for comprehensive site plan and architectural review in order to achieve the following A To ensure that new development and the alteration or enlargement of existing development occurs in a manner that is consistent with the intent of this title and the General Plan, B To ensure that the location and configuration of structures are visually harmomous with their sites and surrounding sites and structures, that they do not unnecessarily block scenic views from other structures and/or public areas, and is in scale with the townscape and natural landscape of the area, C To ensure that the architectural design of structures and their materials and colors are visually harmonious with surrounding development, natural landforms, is functional for the proposed project and is consistent with this title, D To ensure that plans for landscaping and open spaces provide a functional and visually pleasing setting for the structures on the site and is harmonious with the natural landscape of the area and nearby developments, H To ensure the preservation of the natural beauty of the city and its setting, to prevent the indiscriminate clearing of property, the destruction of trees and natural vegetation and the excessive and unsightly grading of hillsides, and to preserve the natural landforms, F To ensure that the design and location of signs are consistent with the scale and character of the building to which they are attached or otherwise associated with and are consistent with this title Section 18 63 020 Application A Site and architectural review shall be required in the event any of the following actions occur 1 Any new construction (other than patio covers under ten feet in height and detached accessory structures under ten feet in height with less than 200 square feet of floor area and are located in an R1 District) 2 Any remodeling or renovation of a structure which results in a) A change of use (includes any proposed use of a structure which has been vacant for a period of six months or more), or b) An increase in building size (including bulk area and floor area), or c) Increased capacity, or d) Additional street access 3 Any conversion of a single ownership property to a condominium ownership or stock cooperative project 4 Any placement of a modular structure in any district in accordance with this title B The following items may be approved by the Planning Director without going to the Site and Architectural Review Board 1 Patio covers in an R1 District under 10' in height 2 Accessory structures located in an R1 District under 10' in height with less than 500 sq ft 3 Ground floor additions to existing residential structures located in an R1 Distnct where the addition is less than 500 sq ft gross floor area and the exterior design and materials of the addition matches the exterior design and materials of the existing structure Section 18 63 030 Scope Where site and architectural review is required the Site and Architectural Review Board shall consider the following issues (the Site and Architectural Review Board may also consider other relevant issues not listed below) A The proposed siteplan for the property shall be reviewed taking into consideration the following y 1 Placement of all structures and improvements (including adherence to setback requirements) 2 Vehicular ingress and egress 3 Internal vehicular circulation and parking lot design 4 Pedestrian and vehicular safety 5 Landscaping 6 Pedestrian amenities 7 Lighting 8 Location of all service facilities 9 Walls and fences 10 Police and fire protection 11 Relationship to adjoining properties, structures and the site's and surrounding area's natural topography 12 Relationship to existing and/or the planned use of adjoining properties and within the general area 13 Consistency with this title and the General Plan B The proposed architecture of all structures shall be reviewed taking into consideration the following 1 Architectural style and building design 2 Proposed building materials and colors 3 Height of structures 4 Design and location of all signs 5 Size and bulk of the structures in relation to existing and/or planned structures on the subject site, adjoining properties and within the general area 6 Consistency with this title and the General Plan Section 18 63 040 Submittal Process Applications for site and architectural review shall be submitted to the Planning Department The Planning Director shall review each application and determine its completeness in accordance with planning department policy Upon determination that an application is complete, the application shall be scheduled for review by the Site and Architectural Review Board An application for site and architectural review shall contain the following A Completed application form B Site plan, twenty-five (25) blueline copies plus one (1) blueline copy colored for presentation purposes The site plan shall be a fully dimensioned drawing clearly showing 1 All buildings, property lines and easements 2 All parking spaces, driveways and drive aisles 3 All landscaped areas 4 All walls and fences 5 Location of all signs 6 Public improvements to the street centerline 7 Site address and assessor's parcel number 8 Property owner name and address 9 Number of lots and their sizes (in square feet) 10 North arrow, graphic and numeric scales C Elevations, twenty-five (25) blueline copies plus one (1) blueline copy colored for presentation purposes The elevations shall be scaled, dimensioned drawings of each side of each building and/or sign D Landscape plan, twenty-five (25) blueline copies plus one (1) blueline copy colored for presentation purposes The landscape plan shall show the location of all proposed plant material, common and botanical names, quantities and sizes,paved areas and paving materials and property lines E Grading Plan, twenty-five (25) blueline_ copies plus one (1) blueline copy colored for presentation purposes Ile grading plan shall show existing and proposed topography for the site and within 100 feet of the property lines The plan shall also show all trees with a trunk diameter greater than four inches F Material Board, one (1) 8 1/2" by 11" mounting board showing samples of exterior design elements such as roofing material, paint chips, brick, stone or other accent features G 300 foot radius map, property owner mailing list keyed to the radius map and a signed mailing list affidavit H Application fee The Planning Director may require additional information or delete certain requirements from an application depending on the specific situation Section 18 63 050 Public Hearin The Site and Architectural Review Board shall hold a public hearing on any r and architectural review application and shall notice said hearing in accordance with sed siten 65091 of the California Government Code Section Section 18 63 060 Ar puoval Process f ,----,, After review of an application, the Site and Architectural Review Board shall a application only if approve the A The following findings are made, 1 The proposed project is consistent with the intent of the Grand Terrace Municipal Code and the General Plan ' The location and configuration of all structures associated with this project are visually harmonious with this site and surrounding sites and structures, that they do not unnecessarily block scenic views from other structures and/or public areas and are in scale with the townscape and natural landscape of the area 3 The architectural design of structures, their materials and colors �, are visually harmonious with surrounding development, natural landforms, are functional for the proposed project and are consistent with the Grand Terrace Municipal Code 4 The plan for landscaping and open spaces provide a functional and visually pleasing setting for the structures on this site and is harmonious with the natural landscape of the area and nearby developments 5 There is no indiscriminate clearing of property, destruction of trees or natural vegetation or the excessive and unsightly grading of hillsides, thus the natural beauty of the city, its setting and natural landforms are preserved 6 The design and location of all signs associated with this project are consistent with the scale and character of the building to which they are attached or otherwise associated with and are _ consistent with the Grand Terrace Municipal Code 7 Conditions of approval for this project necessary to secure the purposes of the Grand Terrace Municipal Code and General Plan are made a part of this approval Section 18 63 070 Appeal Process The decision of the Site and Architectural Review Board shall be final unless appealed to the City Council v.ithin ten (10) calendar days Such an appeal may be made by the applicant, any member of the City Council or any other interested person A An appeal of a Site and Architectural Review Board decision shall be made in the following manner 1 Filing with the City Clerk's Office a completed Application for Appeal 2 Payment of the appropriate appeal fee B After accepting an application for appeal, the City Clerk shall set a date for the City Council to hear the appeal Notices of the appeal shall be given to the applicant, the Site and Architectural Review Board and the appellant C The Site and Architectural Review Board shall submit a report to the City Council containing the reasons for the Board's decision and the minutes of its meeting regarding the appealed decision D The City Council shall hear the appeal and make its own determination regarding the application and its consistency with this title and the General Plan Upon such determination, the City Council shall uphold, modify or reverse the Site and Architectural Review Board's decision If during the City Council's hearing of the appeal, new information is provided that was not considered by the Site and Architectural Review Board, the City Council may refer the application back to the Site and Architectural Review Board for reconsideration of the application with the new information Section 18 63 080 Building Permit Process After the appropriate appeal period has ended or after a final determination is made by the City Council, the applicant may submit for building permits The application shall include three (3) sets of the approved siteplan, elevations, landscape plan and grading plan, each set shall be approved and signed by the Planning Director and shall have attached to it a copy of any conditions of approval required by the Site and Architectural Review Board or the City Council Two of the required sets of plans shall be submitted to the Department of Building and Safety along with the appropriate construction specification plans for the approved project The third set shall be kept on file in the Planning Department The Department of Building and Safety shall then prepare the appropriate permits in accordance with all applicable state and local codes Section 18 63 090 Minor altei ations and Revisions An applicant may request minor alterations or revisions to approved plans after the initial approval of the plans as follows A. Minor alterations to the approved plans which result in a change to the extenor facade of a structure, any element of the landscaping plan or the design of the siteplan may be approved by the Planning Director Other rrunor alterations may be approved by the Building and Safety Director All n) approved minor alterations shall not result in a substantial change from the approved plans B A- proposed revisions which result in a substantial change to the approved plans shall be submitted to the Site and Architectural Review Board for consideration pursuant to the procedures set forth in this chapter for initial application Section 18 63 No Expiration and Extensions The approval o site and architectural review application shall expire one (1) year from the date of its approval unless one of the following actions occur A Tt-e applicant applies for a building permit in accordance with the approved plans prior to the expiration date B The applicant applies to the Planning Department for an extension of the approval prior to the expiration date The Planning Director may upon application by the applicant, extend the period of approval for a length of time up to one year No approval shall be extended to a date beyond two (2) years from the date of the initial approval e ,y �F ti47AS4:w� PI<innin`i F �icND TERrRF+CE' DCI)U ililCI11 NOTICE OF FILING NEGATIVE DECLARATION Pursuant to the California Environmental Quality Act, a Negative Declaration is hereby filed on the below referenced project, on the basis that said project will not have a significant effect on the environment DESCRIPTION OF THE PROJECT Z-91-01 and E-91-01, Amendment to Title 18 of the Grand Terrace Municipal Code (the City's Zoning Ordinance) Minor changes to residential side and rear yard setbacks, Section 18 10 040 Minor change to type of construction exempt from Site and Architectural Review, Section 18 63 020 APPLICANT The City of Grand Terrace LOCATION All residentially zoned property ********************************************************** Copies of the Negative Declaration and Initial Study for this project are available for review at the City of Grand Terrace Planning Department, 22795 Barton Road, Grand Terrace (714) 824-6621 Anyone wishing to comment on this project may do so prior to April 5, 1991 All comments should be directed to the Planning Department, City of Grand Terrace ) 3 _� I David Sawyer, Date Community Development Director City of Grand Terrace DRS mcm 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 82 621� �T r-I /F^ c 7d:+365t:U. l)I l(llllllL' : Ni, RA TERRACCy-/ Dcp II lllll.11l NEGATIVE DECLARATION Pursuant to the California Environmental Quality Act, a Negative Declaration is hereby t J filed on the below referenced project, on the basis that said project will not have a significant effect on the environment DESCRIPTION OF THE PROJECT Z-91-01 and E-91-01, Amendment to Title 18 of the Grand Terrace Municipal Code (the City's Zoning Ordinance) Minor changes to residential side and rear yard setbacks, Section 18 10 040 Minor change to type of construction exempt from Site and Architectural Review, Section 18 63 020 APPLICANT City of Grand I errace LO CATI O N Entire City FINDING OF NO SIGNIFICANT EFFECT Based upon the attached Initial Study, there is no substantial evidence that the project will have a significant effect on the environment — David Sawyer, Date Community Development Director City of Grand Terrace DRS mcm 22795 Barton Road • Grand Teriace, California 92324-5295 • (714) 824-6621 CITY OF GRAND TERRACE PLANNII 'G DEPARTMENT INITIAL ENVIRONMENTAL STUDY I Background 1 Name of Proponent City of Grand Terrace } 2 Address and Phone Number of Proponent City of Grand Terrace 22795 Barton Road , Gr and Terrace CA 9232q-5295 Attention David Sawyer, Planning Director 3 Date of Environmental F ssessment 3-/2 - 7/ LI Agency Requiring Assessment City of Grand Terrace 7- -D QME.tl D.4641 -To ZaWmeZ O,sw/,✓ANC&, /-e/ive,e x(oD/f-/c4- /oivs 5 Name of Proposal , if applicable - /r /o OS/b-ff!nor l'Aiany�S fb rCs�r' -6a( sr�cad[ reki- cr sefb4c,�s J 6 Location of Proposal /8L�j` O- _ A/„'orchang��ra�`y�off�� o conS7`/-zec r , eica// -Frorn s r e,,d S rrfli�, iYPdiB-cc.) - ALL. REs/Dei(lTiALL}I 2'oNE_D f 2oPE,e7� Gary of �2f1 Np 7ERRACF / II Environmental Impacts (Explanations of all "yes" and "maybe" answers are provided on attached sheets ) Yes Maybe No 1 Earth Will the proposal result in a Unstable earth conditions or in changes in geologic substructures7 x b Disruptions, displacements, compac- tion or overcovering of the soil. c Substantial change in topography or ground surface relief features7 d The destruction covering or modi- fication of any unique geologic or physical features7 e Any substantial increase in wind or water erosion of soils either on or or off site' .,cam 7-7 ---Sc ��_ Ycs Maybe No f Changes in deposition or erosion of beach sands or changes in siltation , deposition or erosion �rhich may modify the channel of a r iver or stream or the bed of the ocean or any bay, inlet or lake7 x g Exposure of people or property to geologic hazards such as earth quakes , landslides , mudslides , ground failure, or similar hazards' X 2 Air Will the proposal result in a Substantial air emissions or deterior- ation of ambient air quality? b The creation of objectionable odors' c ,'Iter atron of air mo ,ement, moisture or temperature, or any change in climate whether locally or regionally? 3 Water Will the proposal result in a Substantial changes in currents , or the course or direction of eater movements, in either marine or r r esh waters7 b Substantial changes in absorption rates , drainage patterns , or the rate and amount of surface r unoff7 c Alterations to the course or flow of flood waters7 r /\ d Change in the amount of surface water in any water body7 e Discharge into surface waters , or in any alteration of sur face water qual- ity, including , but not limited to, temperature, dissolved oxygen or turbidity' f Alteration of the direction or rate of flow of ground waters7 Yes Maybe No g Change in the quantity of ground waters, either through direct addi- tions or withdrawals , or through inter- ception of an aquifer by cuts or excavations' h Substantial reduction in the amount of water otherwise available for public water supplies' i Exposure of people or property to water related hazards such as flood- ing or tidal waves' 4 Plant Life Will the proposal result in a Change in the diversity of species , or number of any native species of plants (including trees , shrubs , grass , crops, and aquatic plants) ' b Reduction of the number s of any unique, rare, or endangered species of plants' c Introduction of new species of plants into an area of native vegetation , or in a barrier to the normal replenish- ment of existing species' d Substantial reduction in acreage of any agricultural crop7 5 Animal Life Will the proposal result in a Change in the diversity of species , or numbers of any species of animals (birds, land animals including rep- tiles, fish and shellfish, benthic \ � organisms or insects) ' X b Reduction of the numbers of any unique, rare or endangered species of animals' c Deterioration to existing fish or wildlife habitat' !` Yes Maybe No 6 Noise Will the proposal result in a Increases in existing noise levels' b Exposure of p people to severe noise levels' 7 Light and Glare Will the proposal substantial new light or glare? produce 8 Land Use Will the proposal r substantial alteration of present t the es in a planned land use of an area? nt or 9 Natural Resources Will the result in proposal a Substantial increase in the rate of use of an natural resources' b Substzr"tial depletion of any non- renev,,able natural resource? 10 Risk of Upset Will the proposal involve a A risk of an explosion or the release of hazardous substances but not limited to, oil, including pesticides, chemicals or radiation) in the event of an accident or upset conditions' b Possible interference with an emerg- ency response plan or an emergency evacuation plan? 11 Population Will the proposal alter the location, distribution , density, or growth rate of the human population of an area? 12 Housing Will the proposal affect existing housing or create a demand for additional housing? 13 Transportation/Circulation Will the r - proposal result in p ° a Generation of substantial additional vehicular movement' X 'cc3. =-a__• 't.- =-- ter--"�` e: � rY - --caxsl Yes Maybe No b Effects on existing parking facili- ties or demand for new parking' c Substantial impact upon existing transportation systems' d Alterations to present patterns of circulation or movement of people and/or goods' e Alterations to waterborne, rail or air traffic' f Increase in traffic hazards to motor vehicles, bicyclists or pedestrians' 14 Public Services Will the proposal have substantial effect upon , or result in a need for ne, or altered gover nmental services in any of the folio ling areas a Fire protection' b Police protection' - c Schools' d Parks or other recreational faci- lities' e Maintenance of public facilities including roads' f Other governmental services' 15 Energy Will the proposal result in a Use of substantial amounts of fuel or energy' b Substantial increase in demand upon existing sources of energy, or re- quire the development of new sources of energy' 16 Utilities Will the proposal result in a need for new systems , or substantial alterations to the following utilities a Power or natural gas' - tk .•sieg - — _ -- -- — — — Yes Maybe No b Communications systems' c 4'Ja ter 7 d Sewer or septic tanks' X e Storm water drainage' f Solid waste and disposal' �` 17 Human Health Will the proposal result in a Creation of any health hazard or potential health hazard (excluding mental health) ' b Exposure of people to potential nealth hazards' Aestnetics Will the proposal result in the obstruction of any scenic vista or vier open to the public, or will the proposal result in the creation of an aesthetically offensive site open to public view" 19 Recreation Will the proposal result in an impact upon the quality or quantity of existing recreational opportunities' 29 Cultural Resources a Will the proposal result in the alteration of or the destruction of a prehistoric or historic archaeo- logical site' b Will the proposal result in adverse physical or aesthetic effects to a prehistoric or historic building, structure, or object' c Does the proposal have the potential to cause a physical change which would affect unique ethnic cultural values' Yes Maybe No d Will the proposal restrict existing religious or sacred uses within the potential impact area' 21 Mandatory Findings of Significance a Does the project have the potential to degrade the quality of the environ- ment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal or eliminate important examples of the major periods of California history or prehistory? — b Does the project have the potential to achieve short-term, to the dis- advantage of long-term, environ- mental goals? (A short-term impact on the environment is one which oc- curs in a relatively brief, definitive period of time while long-term impacts will endure well into the future ) c Does the project have impacts which are individually limited, but cumu- latively considerable? (A project's impact on two or more separate resources may be relatively small , but where the effect of the total of those impacts on the environment is significant ) d Does the project have environmental effects which will cause substan- tial adverse effects on human beings, either directly or indirectly? -".J tiy:' r�'---""s.tj+••- -_.-N..dnf,.'Y=. "�.3!r+',� �c _- r�>=`r'}3F-1-t.=.i;" i -=-c!c.. -_ L.r. ' __ ___:.`."= o'� '_a==A'"21`=�_ ENVIRONMENTAL DETERMINATION On the basis o, this initial evaluation I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a signi- ficant effect on the environment, there will not be a signi- ficant effect in this case because the mitigation measures described on attached sheets have been added to the project A NEGATIVE DECLARATION WILL BE PREPARED I find the pro posed project MAY have a significant effect on the environment and an ENVIRONMENTAL IMPACT REPORT is required David Sawyer Planning D e for °7-5 Date Signature For City of Grand Terrace IT IS STAFF' S RECOMMENDTION THAT AGENDA ITEM 6B (SP-91-01/GP-91-01/Z-91-02/E-91-02) BE CONTINUED TO THE MAY 23, 1991 CITY COUNCIL MEETING COUNCIL AGENDA ITEM # (o Q IT IS STAFF'S RECOMMENDATION THAT AGENDA ITEM 6C (AMEND WASTE WATER ORDINANCE) BE CONTINUED TO THE MAY 9, 1991 CITY COUNCIL MEETING COUNCIL AGENDA ITEM# (o C- DATE April 18 , 1991 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM ( XX ) MEETING DATE Apr 25 , 1991 SUBJECT AWARD CONTRACT FOR BARTON ROAD/ I215 BEAUTIFICATION --p{ LANDSCAPE DESIGN PROJECT \_ f FUNDING REQUIRED XX NO FUNDING REQUIRED The City of Grand Terrace budgeted $ 100 , 000 for the upgrade and beautification of the Barton Road/ I215 interchange This project was difficult to get under way , as it was not clear what property we could potentially irrigate and landscape The rights -of-way for the property nad to be clarified between the City of Grand Terrace and Cal Trans We have developed a preliminary map of the scope of work .--, U The City has been working with Randolph Hlubik Associates , Inc ( R H A ) for this project Council may recall R H A as the firm the City utilized for the Barton Road specific plan Landscape design and installation estimates for the total cost of design and construction will be approximately $ 150 , 000 Therefore , we will need to budget additional funds in fiscal year 1991 /92 to cover the balance of the project The scope of the project includes design specifications , plans , bid packages and installation specifications for landscape improvements with irrigation This also includes a decorative brick wall along the frontage of Grand Terrace Elementary School , as well as a subcontract to design a "City of Grand Terrace" entrance monument , which will be incorporated into the construction project The estimated contract cost for the work is detailed on the attached proposal as follows COUNCIL AGENDA ITEM # 8 I4 STAFF REPORT -- BARTON ROAD/ I215 BEAUTIFICATION PROJECT 4/25/91 PAGE TWO FEES AND CHARGES Fees will be billed at normal hourly rates per Attachment 1 In addtion to this , charges will be made for reimbursable items 1 Preliminary Planning $ 4 , 500 per I A preceding Entry Statements Streetscene On/Off Ramps Opinion of Probable Construction Cost 2 Working Drawings/Submittals Bidding per I B and I E preceding $ 10 , 000 3 Client/Tear Meetings HOURLY Allow $ 1 , 000 4 Field Observation HOURLY Allow ) per I F preceding as required $ 2 , 300 5 Reimbursable Allowance $ 1 , 000 TOTAL $ 18 , 800 Grand Terrace has been extremely satisfied with the service we have received in the past from R H A In addition to the Barton Road landscape improvements , they did the Civic Center and the Fire Station landscaping R H A ' s hourly rates are in line with the industry for this type of project STAFF RECOMMENDS COUNCIL AUTHORIZE THE MAYOR TO ENTER INTO A CONTRACT FOR LANDSCAPE ARCHITECTURAL SERVICES WITH RANDOLPH HLUBIK ASSOCIATES INC , AND EXECUTE SPID CONTRACT ON BEHALF OF THE CITY COUNCIL TS yjm Attachment ( 1 ) ATTACHMENT 1 \larch 28, 1991 \II f hontas I Sch\\ab CI I Y 01' GRAND T I RRACC -95 I3ai (on Road (,i Ind 'ICI I ace, CA 92124-529 RI CAI I BANS RIGII I -OF WAY Landscape Al chi tectur e `Ci\ iCO I cc Pi opos tl -- andolpn H1ui1K Associates, Inc. \ NI) (1 ( API AR ( I I I ( I AI • PI ANNI \ t, li I ortl Ro,C I I)r ayei and I have r e\ eel the lnfoi Whitton ccnl by \our office and emit rele.d (JL of gc N ldow with C 1I I i an-, to gain lur thcr insight into the u regiment(nts of [( shie- r.) trans In Dicier to develop the best cnti\ monument design, \\ h ivc. cant meted Signagc oIutions, a comp in\ that specilli/ec in slut design and Constitclion ! hey have developed entry monument signs foi sever 11 cities vtd have an e\ccllent resume of clients which aic included for your iefeicnee C It 1vc e\tensive C.\pei leit(c \ lih ( tl I r irl pl o1Cc is along the 10 60 and 91 fi e cw,o, Ili rt ill give you special ewer else f r you! pr eiLct I he following scope of work addle sus the full scope of services i cyrin ed t meet \our needs With your budget of $l00 000-$ 150,000 in mind, we Il 1vc suggested our \\of king di 1\\ mg fee. be based on a [Red f c e pc i cc nl tge I I this is a problem, please call nee to discuss ether options Sincerely, I f�NI)O�NI I1L[I/IIi , ''ASSC)C I '\ I I�S 1\( / , f' /l �1/ . toOrmI MM-wN+�N r L C I 'rtsiophcr I Icfnt 1nii,�ASI \ \ ice Pr esidcnt/Par(net LCII pmk 90-250 rrJ Old City Hall a Third Hoot I iec!Me #1512 st-') ea- 3612 Seventh Su eet, Rivcisidc, C_allfoi nia 92501 (71'1) 781-1930 CAL TRANS RIGHT-OF-WAY March 28, 1991 Mr Thomas Jr Schwab Page 2 I SCOPE OF SERVICES A PRELIMINARY PLANNING 1 Project Base Sheets - We will prepare base sheets at the scales listed below by tracing enlarged street improvement plans and freeway on/off ramp plans pr os rded by the engineer and ( al grans onto our base sheets and plrotogr apllrcally SCr C.Cn them for our work Pr oducts 1 Base Sheet - 111 o (2) at twenty (20) scale b Entry Monuments - One (1) at 1/8' = 1 -0 2 I for tiCultuf al Soils Analysis - We will coon din itc the labor atory test- mg of the samples and receive a soils report `lluch \sill do fine the soil tspe and the necessary soil amendments for planting 3 Pr oject Site Review - We will visit/revrew the site and verify e\isting site conditions and adjacent development \\ c will meet with the City to further under stand the project objectives Ind to discuss design �, theme schedule and coordination procedures prior to beginning the i design smock 4 Preliminary Plans a Str eetscenc - We will develop a typic 11 sti cc tscene plan for review and approval prior to developing working clr Iwings (appr o'crniatcl\' 600 to 1000 LP) b On/Off Ramp - We will develop an on/off ramps plan for review and appr oval by the City and ( 11 Hans ans prior to des eloping \\or king dr awings c Entry Monuments - We will develop two (2) alternatives for the design of the entry monuments Plan views and elevations at 1/8' = 1'-0 will be pr csentc d in sketch style graphics Upon approval of one of the sketch concepts, 11,c will refine the design and develop a final pr esentation We will pr ovide photographs of other monuments to help describe the design intent of the project d Presentation - We will pr cscnt the final pi elinlinary plans on color render ed blackhne prints suitable for mar keting pur- poses 90-250 =yl; -4 Old Gtti, Hall • Thud Floor LrccnSc � 1512 rik'1 b 3612 Seventh Street, Rrveistclr, C�111fornia 92501 (714) 78I-1930 CAL TRANS RIGI I'I-OF-WAY March 28, 1991 1\Ir Thomas J Schwab Page 3 5 Opinion of Probable Construction Cost - An opinion of probable con- str uction cost will be developed based on the preliminary planning 1 he opinion of probable construction cost will be used to establish the project construction budget and possible phasing B WORKING DRAWINGS Upon approval of the preliminary plan, we will develop planting, irrigation, and construction working drawings sufficient in detail to facilitate construe lion of all of the above items accor ding to the following descriptions PI ins and specific-limns will be prepared per Cal Plans standards 1 L ntry Monument Construction Plans and Details - I hese plans will depict construction elements with appropi rate detail call-outs De- ments will be dimensioned and grade spot cicv itions included Details will be provided as necessrlry 2 Planting Plans and Details - These plans \sill locate and idcntik all items of plant material to be used 3 Irrigation Plans and Details - These plans will layout all piping \ales, con of equipment and sprinkler he ads for a ligation of the planted areas We will coordinate with the engineer to locate water meters \-- and electr ical points of connection 4 Lnlry Monument I andscape I ighting - Concept on sepia of landscape plan showing lighting locations and legend of r ecorimnic tided light I ix- tut es 1 final lighting plan to be done by electrical engineer \\ c v,ill coon dinatc this c.ffor t 5 Specifications - \Vc will prepare specifications identifying types and quality of materials and methods to be used in construction \\ e will provide technical specifications as may be required 6 Opinion of Pr obablc Constr action Cost An opinion of pi obable con- sti action cost will be dc\eloped based on the wor king di awrngs I he opinion of probable construction cost will be used to establish the final proJCCt construction cost C M[,LTINGS We will attend five (5) rncelings with the City to review progress of the project as follows 1 Project initiation 2 Review of pi eliminary plans 90-250 � lJ3 :ii,IA.' Old City'�' ' �'t..: Hall • Third Floor I icen5c� #1512 ( " '?'; w: 3612 Seventh Streel, Niver side California 9250l 0 (7l I) 781-I 30 CAL TRANS RIGHT-OF-WAY March 28, 1991 Mr Thomas J Schwab Page 4 3 50% r evrew of working dr awings 4 75% review of wor king drawings 5 100% review of working drawings D SUBMITTALS We «iII submit plans to the City for appr oval and make revisions as may be required I' BIDDING PROCESS We 'a ill prepare a list of pi equalrfred landscape contractors for the Owner s/Citv's use We understand the Crt1 'arll disperse the plans and r eque,t bids from the appr opr late contr actors and \\ill Fee(rve bids We will assist in e‘ lluatron of the bids r eceived I' I InI D OBSERVA I ION We \\ m eke per iodic held observation visits of the project during conch tic- iron \\'c 'arll pr ovrde all construction obser\ ltion to review construction progress \\ e under stand the, City will provide the da\ to clay inspection We writ support the City advising and making r ecornmendations upon r equest r , Generally the following site visits have, been projected and are necessary RI COMMLNDL'D VISITS PLR PIIASE Pr cconstr uctron Job Mc cling (3 hours) 2 I ag Specimen I rees (8 hour s) 3 Site Construction I,aayout (1) (3 hours) 4 Irrigation - mainline and equipment layout (3 hour s) 5 ling rg won - final cover age test (4 hours) 6 Planting - spot neater ials (8 hours) 7 Planting - Final r evrew, begin (3 hours) establishment maintenance 8 30 clays maintenance per rod (3 hours) 9 60 clays maintenance per rod - pr o)ect (3 hours) stlbst lntial coiifor iilance 10 General Adriiinistr ative I rrne j4 hours) 101 AL (42 hours) NO"1 L The above field pi ogi am was pi(TIE cd with the under stand rng that the City will provide a full time superintendent for all 'cork Our role drill be one of support, making Ieconirncndatrons as in iy be necessary 90-250 ^t v+,tilt ; Old City Hall • Third Floor Licenset11512 rt, '; 3612 Seventh Str eel, Riverside, Calilor nia Q250 (714) 781-1930 CAL TRANS RIGHT-OF-WAY March 28, 1991 Mr Thomas J Schwab Page 5 II FEES AND CHARGES A Our fees will be billed at our Normal Hourly Rates per Attachment - 1 In addition to this, charges will be made for reimbursable items 1 Preliminary Planning $ 4,500 per I A preceding Entry Statements Streetscerre On/Off Ramps Opinion of Probable Construction Cost 2 Viol king Drawings/Submittals Bidding per I B and I C preceding $10,000 3 Clientrl earn Mec.trnc, I IOURL Y Allow $ 1,000 4 Field Observation HOURLY Allow per I F pr eceding As Required $ 2,100 5 Reimbursable Allo\ ance $ 1,000 I OTA I. $18,800 B Provisions of Attachment 1 and Attachment - 2 arc an integral par t of this proposal is if her cin written in full C This proposal shall be decried to e\piie within 90 clays of proposal daft, if not fully etecuted APPROVED BY DA BY / LS•....-. DATE 2. '' ef E C opher - et i3 arm, ASLA Vice Pi esident/Parl7r-ier / 90-250 a Old City Hall • Third Floor License #1512 K°" 3612 Seventh Street, Riverside California 92501 (714) 781-1930 CAL TRANS RIGHT-OF-WAY March 28, 1991 Mr Thomas J Schwab Page 6 ATI'ACI-IMENT -1 NORMAL HOURLY RATES Senior Principal $130 00 per hour Pr incrpal Landscape Ar chitect/Principal Planner 90 00 per lour Associate Landscape Architect/Associate Planner 65 00 per lour Project Manager/Senior Designer 60 00 per lour Landscape Ar chitect/CADD Operator II 55 00 per lour Project Captain/Senior Planner 50 00 per lour Designer Il/Adnunistr alive Personnel/Planner 45 00 per lour Dcsrgner I/Senior Dr aftsper son/Cler real/CADD Operator I 40 00 per lour Professional Staff 35 00 per lour OUTSIDE CONSULTANTS The following consultants are included as part of our design team Signage Solutions Services of outside consultants not lrstc,d in this proposal, at our du ect cost, plus 15% of the actual cost of their services for coordination REIMBURSABLCS -- Reimbursable items, such as the cost of blueprinting, graphic reproduction, FAX and photo copying, at our du ect cost plus 15% Auto travel shall bc, char ged at 26 cents per mile (Allow $1,000 ) OVERTIME REQUESTS It is the Landscape Ar chitect's responsibility to schedule thc project's completion under nor mal conditions without the use of the staff on an overtime basis If the City adjusts the deadline or r equests that work be Completed earlier than originally scheduled and thus requrr es over time, the fees shall be adjusted to cover the iricr eased costs incur red by the Landscape Architect The hourly rates for over tune will be one and one-half (1-1/2) times the hourly rates above TIMES AND CONDITIONS 01. PAYMI- NT We will bill on a monthly basis in proportion to the trim spent on thc pi oject to date All billing statements are due upon receipt Inter est will be char ged at the r ate of 2% per month on the past due balance thirty clays and over RHA shall have the r ight to stop wor k should accounts become past due Due to inci eases in wages/benefits, fees and hourly rates are subject to an annual incr ease of 8% INITIALS CITY RI IA eel 90-250 ® ; '; Old City Hall • Third floor License #1512 xl,'jt +i�. 3612 Seventh Street, Riverside, California 92501 930(714) 751-1 CAL TRANS RIGHT-OF-WAY March 28, 1991 Mr Thomas J Schwab Page 7 A I'TACHMLNT -2 AD DI"I IONAL SCR VICES Additional services shall be per for med oni' tiA hen requested oi approved by the City Corn- ` pensation for such services shall be in ,ccordance with our Normal I lowly Rates and �� Reimbursable items per Attachment -1 \dditional services may include, but ale not limited to 1 Making measui enlents or di awing, if existing consti action when requested by the City (Irr'gallon as-built pulls, etc i 2 Revising pies iously appros ed di a» ,s to accomplish changes Older cd by the City 3 Revisions or modifications to clot Tents, drawings, of specifications when such r evisions 01 modifications ar e inco' ',toll '1 itll appi ov ils or instructions pr eviously given oi al e r cquir ed b\ the enactl it or r e`Ision of codes or laws by gavel nmcntal agencies has mg jut isdretion over t, . pi oject subsequent to the pi epar ati on of such documents, dr 'wings, or sped fi call 1, .-- 4 Field obsei\ation services beyond t; 1,se services and visits noted �' 5 Any wor k r equested b\ the City th t is not her etofor e mentioned 6 Pr oviding str eet impr o\enlelrt plan, 7 Attending ans public he lungs of a _etings beyond the lionlly allowance CI I Y'S RLSPONSILIIL I I Y 1 Accurate engineering di mings of proposed site development 2 A certitled I yid sillvey of the site delineating c\isting grades 3 Complete infolnlation concerning is irlable services and utilities and agency condi- tions and appi oval for all coin'act 1r t_ is 4 1-Iol ticultui al soils i epoi is which &f ille soil types and their ncccssai y soil amend- ments foi use of the landscape alchitect We will cool dinate these services and bill foi reimbursement (Allow $130 00 per sample ) 5 The cost of blueprinting, giaplac repsoduction, and other reinibuisable items pc! Attachment -1 6 Structui al soils testing and r econmlencfations 90-250 ID w:l ct,!::,iOld City Hall • Third floor License #151 `, = r 3612 Se enth Street. Rive]side, Califon Hier 92501 (714) 781-1930 CAL TRANS RIGHT-OF-WAY March 28, 1991 Mr Thomas J Schwab Page 8 7 Development rest'rctions, pr ograrn restr ictions, and other such data 8 Street impr o\ement plans 9 City plan check fees or permits for construction OWNERS! IIP OF DOCUMENTS Drawings and specifications shall become the proper ty of the City at completion of services and payment thereof RI IA, Inc , however does not assume any piofessional responsibility or liability for use of the drawings of specifications at any location other than this particular site City \Gill hold RI IA, Inc hatnnless for any c.rrol 01 omission arising out of the use of the drawings and specifications at any other location and will be responsible for defending RI IA, Inc from and thud party actions because of such use I\DLMNII ICA1IO\ It is lecognried and igi ced that the design services piovidccl lot in this Agreement well not and cannot be completed until all such services, including field observation Sclvices, have been per formed in full by RIIA, Inc 1 he Cit\ acknowlcdgc,s that the inability of RI IA, Inc to complete those sets ices will signilicarntls Increase the risk of loss resulting, among other - causes, from misinterpretation of the intent of the design, unauthoriied modifications thereto, and farlui e to detect ci ror s and omissions in the plans and specifications befor e they become costly mistakes built into the project I her clot c, In the event that this Agr ce- ment is prematut el\ to mmated or that RI I \ Inc is other wise pi ecludc.d from completing the services set for th her cui, the City agr ees to hold harmless, indemnify, and defend RI IA, Inc from and against any and all claims OPINIONS OF PROBAB1 F. CONS I RUC FION C OrI S RI-IA, Inc has no control over the cost of labor, materials, of equipment, or over the Conti actor's method of deter mining pr ices or over competitive bidding or near ket condi- tions Our Opinions of Probable Construction Costs provided for her cin are to be made on the basis of out fit m s evericnce and qualifications I hese opinions t epr event our best judgment due to out familiarity with the construction industry I lowevet, we cannot and do not guarantee that proposals, bids, or the constructions cost will riot vaiy from Opinions of Pt obable Cost prepared by us If the Cit\ NI rshc s gi eater assur ance as to the construction cost, he shall employ an independent cost estimator PROJEC [' PROMOTION Client shall credit RI-IA Inc 's name in am project bra ochut es, job signs, it ade journal news releases or other promotional effot is \s hen appr opt rate, and allow and reasonably cooperate in RHA, Inc 's efforts to publicize its involvement with the pi ojcct 90-250 I riOld City Hall • Thu d floor License #1512 '� y�"r '1 3612 Seventh Street, Riverside Calriotnra 92501 (714) 781-1930 CAL TRANS RIGI-IT-OF-WAY March 28, 1991 Mr Thomas J Schwab Page 9 TERMINATION OF AGREEMENT This agreement may be terminated by either party upon seven (7) days written notice via registered mail, should the other party fail substantially to perform in accor dance with its terms through no fault of the other In the event of termination due to the fault of others, the Landscape Architect shall be pard his compensation for expenses then clue If a dispute 'irises under this contract and litigation is instituted, the prevailing party shall be entitled to eco‘cr its r easonablc attorney fccs NOTICE Landscape Architects arc regulated by the California Board of Landscape Architects Any questions cone( riling a Landscape Architect may be referred to the Board at Board of Landscape Architect, 1021 0 Street, Room A151, Sacramento, Califor ma 95814 (9 16) 445-4954 INI l IAIS CI 1 Y RI IA / r 90-250 Old City Hall •• Third Floor License ff151? +41' Y'' 3612 Seventh Street Riverside, Calilor ma 92501 (714) 781-1030 1 ( 1 C / ,/' 1 -c ill U !' / /�/l 7 h —� /� y 1 \l/ 1//;/\ // / i L /j// \ �/ ��\ -J r �� 11 --- ------— . \ t'1'' \ r%)//' / ') / //(/-7. 7 /\ i l_i (---1 . / / 7-Ca i . " L %j / w ( c ? I oiyb - - 66 / / (I I�\ t `ai r b ' r 1. ` t�0'' \� / t m \- w J w ° � at � � 4 m - oa• �� ,1.9, .(4 s....),..... Sf/ / ) / 0 7,- ilL ... *` �y oX LQ fti \� ,{, r�i, A/ `; — `�\ 1J/ I ` r \ / 1 ` / O V A / * I , /- / R1//7 \ .i.,- z S3-,_____--t \..., Z. -Fa -, .:-., 7, ., ,471/ / .,. x .„.„, ,, / ,, / , „,„ „.„, , _ \ ,, , „, „, , . I , . / , i ii - L -:-. ;. I , i/� l/ / / / \ r ' \ , f l elr I (I S (\)/ o� (! Ir / \ t y I) \ / ' �S`i /1 / \ ) / / r / r (' If—.j a: 0 )// / / I / / rg>/,,,-,?\''/ 1 f )14 /\..\ I- ---/ ...N.-___-------' ____7/ coU LI Iit.r_ :...:'' „... 3 \ r /1 ' V - ' , ,,./ xiy-4- Qs/ .,\ \____ — o 70/ ' / ------// / (4- - ,--/\)/ -,1___ — --___).-/ / .... \ .,.,./..:// ,./ , . zy — , ,,,,,,,,,s7 ,, , , ____ , _EL _I ,. ___7 ,u ,/ i , r__ ._. ---'),,/ i ../ v , , , , _ \ \., 1 DIE April 18 , 1991 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM ( XX ) MEETING DATE Apr 25 , 1991 SUBJECT GENERAL FUND ESCROW ADVANCE , AGREEMENT FOR THE PURCHASE OF REAL PPROPERTY AND URSUANT TO CJOINT ,ITY ' S -ESCROW INSTRUCTIONS ( CHILD CARE CENTER ) FUNDING REQUIRED XX NO FUNDING REQUIRED In its Agreement for the purchase of real property at 22400 Barton Road for the purpose of constructing a Chid Care Center , the City agreed to deposit $227 , 000 into escrow , subject to four conditions 1 Acceptance of a Title Report 2 Receipt of a M A I appraisal of subject property with confirmation of value of at least , excluding improvement costs $454 , 000 , 3 Written confirmation from existing First , Second and Third Trust Deed holders to release property from liens at close of escrow 4 Financing acceptable to Buyer The first , second and third conditions have been met We are in receipt of the Title Report , M A I appraisal of a value of $575 , 000 00 , and confirmation of existing lien holders consent to release property The City is currently structuring our tax- exempt financing , and expects that certificates will be sold and funds available by June 1 , 1991 Once financing has been structured and accepted , we will release the $227 , 000 deposited into escrow In an additional term under section 3 ( ii ) , the City agreed to deposit an additional $227 , 000 into escrow , to be released to New West Savings & Loan Association upon notification that Seller has deposited into escrow a copy of Seller ' s Building Permit for the Child Care Center , indicating governmental approval for Seller to commence construction This $227 , 000 will be secured by a note and amended Fourth Trust Deed , acceptable in form to the City Attorney The balance of our purchase price is due at the close of escrow COUNCIL AGENDA REM# 8 STAFF REPORT -- GENERAL FUND ESCROW ADVANCE ( CHILD CARE CENTER ) 4/25/91 PAGE TWO In order to keep our project on schedule , funds will need to be advanced from the General Fund Unappropriated Fund balance This will be reoayed when certificates are sold , an approximate advance period of one month ,- In addition to the advance escrow deposit , the City needs to appropriate $25 , 000 for the purpose of architectural and engineering design services , which will also be reimbursed to the General Fund at the time of sale of the certificates STAFF RECOMMENDS 1 COUNCIL AUTHORIZE AN APPROPRIATION OF $479 , 000 FROM THE GENERAL FUND UNAPPROPRIATED FUND BALANCE FOR THE GRAND TERRACE CHILD CARE BUILDING PURCHASE 2 COUNCIL AUTHORIZE THE GENERAL FUND TO BE REIMBURSED FOR THE LOAN AMOUNT OF $479 , 000 WHEN CERTIFICATES ARE SOLD AT THE END OF ESCROW r TS yjm DATE April 18 , 1991 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM ( x ) MEETING DATE April 25 , 1991 SUBJECT CO SIDERATION OF EMPLOYMENT CONTRACT FOR THE CITY MANAGER FUNDING REQU= ED NO FUNDING R=DUIRED Council helc a public hearing in July , 1990 , and adopted an amendment tc the City Manager ' s Ordinance , Chapter 2 08 , (attached) a_ !owing the Council to enter into a contract with the City Manager I Council is scheduled to evaluate the City Manager ' s performance , and the City Manager is requesting that along with his annual evaluation tnat Council consider an Employment Contract BT Attachment COUNCIL AGENDA ITEM# g(-- ORDINANCE NO 124 1N ORDIN 1NC'E OP FIIE CITY OP GRAND TERRACE 4,YIENDING CERTAIN PROVISIONS OIL THE MUNI- CIPAL CODE RELATING I IIIE EMPLOYMENT OF CII Y MANAGER WHEREAS, the Municipal Code NI (he City of Cr and I ei race in Chapter 2 08 sets f of th L( r lain r tiles and regulations with regal d to the employment and compensation of the C d', Manage' „Ind \\ III RI AS City Council diem es to have the fle\ibility of enter Jng into a conti actual i llations111I) 1i IHi the City Nlailagei , binding upon both paitles, and \\ I I f RI_'1S the pi ON sinus of the cur I cnt Chapter 2 08 do not pi (wide for that possrhillt‘ NO\1 I III RLFORF, 131 II ORIAINhI AS I OLLOWS 1he foregoing recitals aid, llue and colrcct Chaptci 2 08 is hereby amended in part as follows 2 08 280 Employment ALi eemcuts Nothing in this chapter shall he constr tied as a limitation on the poVlci ur authority of the Citr ( midi to enter into an cnlplo)nrent agi cement v i1h the City Man iger r elating to said City it1ariager 's tci ms and conditions of dnll)lol Jnent I hc, City Council and City Manager way cute' into an agi cc Wien( li h is h IS Inc onsrstent in tii hole of in part with the for egorng pi of isions of this Chapter , as the pal tics iIral decmll appi opi late to the (II ( iiillst lilceS Will RI ,1S this Oi dinancc shall tar( c f f(ct thii t\ (30) days Non] the dal( of adoption lust lead at a iegulai meeting of the City Council of said City held on tllc 12th day of July, 1990, and finally adopted and or do i ed posted at a I egulal inciting of said City Council on the 26th clay of July, 1990 IA\OR of the City of Grand I el I ace and of the City Council the'.cot ORDINANCE NO 124 PAGE NO 2 A 1 TEST _72z_ --7 t't/J//6 14/2.,/ ifs _ c� 1 Y CLERK of the City of Gland lea i a( e Ind of the Cu,, Council lhei cot T, Jl \\I I A BROWN CIt\ Clei k of the City of GI and rei i ace, Cal►fo► ma, do heielp, Lei tII\ that the. foiegoing Ot (finance was 1I1tIoduced and adopted at a ► egulal meeting of the Cik Council of the City of GI and I e► ' au held on the 26th day of July, 1990, b the Iollo\+ lnc 'ote All ounct lme )hor Hngley Mayor Pro Tem Grant. , savor Ma , ` '- son NO1.5 �ounctlmenbPr Pfennighausen ABSL\ I Councilmelaher ( ar1strom AIiS 1AI\, IlonP 1 C I Y CLERK Apptotic(I ati to (aril Cl\, ja/Ak- i - z-Lvv)--____ _ 1'Y A 1 I0RNI\Y EMPLOYMENT AGREEMENT THIS AGREEMENT , made and entered into this day of , 1991, by and between rHE CITY OF GRAND TERRACE , hereinafter CALLED "EMPLOYER" and THOMAS J SCHWAB, 7- _ hereinafter called "EMPLOYEE , " both of whom understand and agree as follows WITNESSETH WHEREAS EMPLOYER desires to continue to employ the services of EMPLOYEE as City Manager of the CITY OF GRAND TERRACE as provided by Chapter 2 08 of the Municipal Code and other ordinances and resolutions applicable to employees , and WHEREAS , it is the desire of the Governing Board , i~ 1 hereinafter called "COUNCIL , " to establish certain conditions of employment and to set working conditions of said EMPLOYEE , and WHEREAS , it is the desire of the COUNCIL to ( 1) retain the services of EMPLOYEE and to provide inducement for him to remain in such employment , ( 2) to make possible full work productivity by assuring EMPLOYEE ' S morale and peace of mind with respect to future security , ( 3) to act as a deterrent against malfeasance , dishonesty for personal gain , or willful misconduct in office on the part of EMPLOYEE , and ( 4) to provide a just means for terminating EMPLOYEE ' S services at such time as he may be unable fully to discharge his duties due to age or disability or when Employer may otherwise desire to terminate his employ, and -1- NOW, ThEREFORE in corsideration of the mutual covenants herein contained, the parties agree as follows SECTION 1 DUTIES EMPLOYER hereby agrees =c employ said Thomas J. Schwab as City Manager of said EMPLOYER :o perform the functions and duties i specified in Section 2 08 of the Municipal Code and to perform other legall' permissible and groper duties and functions as the COUNCIL shal _ from t i ie to ti-e assign SECTION 2 fERI INATION - D SEVERANCE PROVISIONS (A ) EMPLOYEE , in the event COUNCIL should terminate EMPLOYEE witnout cause , EMP_� EE shall receive six ( 6) months ' severance pay at full salary a ,d fringe benefits ( B) If EMPLOYEE volunta=_ iy resigns his position , he shall give at least thirty ( 30) days 'ritten notice to EMPLOYER ( c) COUNCIL may terminate the employment of EMPLOYEE at any time for cause based on any ground or grounds listed in Exhibit "A " nereto EMPLOYEE shall lot be entitled to any severance payment whatsoever in the even: of his termination for cause SECTION 3 FRINGE BENEFITS EMPLOYEE shall continue to receive vacation leave , administrative leave , sick lea 'e , holiday leave , administrative leave , retirement , auto allowance and other fringe benefits and working conditions in accordance with that provided to other employees -2- SECTION L OTHER TERMS AND CONDIIIONS OF EMPLOYMENT (A ) The COUNCIL , in consultation with the Manager , shall fix any such ether terms and conditions of employment , as it may determine from time to time , relating to the performance of , i EMPLOYEE , prc ided such terms and conditions are not inconsistent with or in conflict il.th the provisions of this agreement , City Ordinances o_ esolut±ons . ( B) A_ _ provisions of City Ordinances , Resolutions and regulations a,-Id rules of the EMPLOYER relating to vacation and sick leave , :eo rement and pension system contributions , holidays and other =_ _nge benefits and working conditions as they now exist or hereafter ma / be amended , also shall apply to EMPLOYEE as they woula to other employees of EMPLOYER , in addition to said benefits enumerated specifically for the benefit of EMPLOYEE except as herein provided (C) EMPLOYEE shall be entitled to receive the same vacation and sick leave benefits as are accorded employees including provisions governing accrual and payment therefor on termination of employment SECTION 3 NO REDUCTION OF BENEFITS EMPLOYER shall not , at any time during the term of this agreement , reduce the salary, compensation or other financial benefits of EMPLOYEE , except to the degree of such a reduction across-the-board for all employees of the EMPLOYER -3- SECTION 6 COMMUNICATION WITH CITY COUNCIL To the -aximum extent possible , Manager shall provide his input to anc communicate with all members of City ' s City Council simultaneous In any instance where such simultaneous communication is not feasible , EMPLOYEE shall communicate with City ' s Mayor Mayor Pro lem and other members of the City ' s City Council in tra : order but , in any event , with all Council Members as soon as pc= ible SECTION ^ GENERAL PROVISIONS A The next herein shall constitute the entire Agreement betveen the tia_ ties B Th±s Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of EMPLOYEE. r C This -agreement shall become effective commencing , 1:91, and shall terminate upon EMPLOYEE ' S resignation or COUNCIL ' S termination of EMPLOYEE If COUNCIL should terminate EMP_TYEE , severance pay and benefits shall be paid as referenced in Section 2 D If any provision , or any portion thereof , contained in this Agreerre lt is held unconsi-] tutional , invalid , or unenforceable the remainder of this agreement , or portion thereof , sha_ _ be deemed severable , shall not be affected and shall remain _n full force and effect . IN WITNESS WHEREOF, the City of Grand Terrace has caused this agreement to be signed and executed in its behalf by its -4- Mayor and duL attested by its Deputy City Clerk , and the EMPLOYEE has signed and executed this Agreement , both in duplicate , the cay and year first above written Byron R Matteson , Mayor ATTEST Brenda Stanfil_ Deputy City Clerk APPROVED AS TO =JRM John Harper , CL: Attorney Thomas J Schwab , EMPLOYEE , -5- EX-:BIT "Arr GROUNDS FOR TERMINATION POR CAUSE 1 Misfeasance or malfeasance in office 2 Conviction of a felonious :rime 3 Willful breach or habitua _ neglect of duties agreed to under this agreement , after receipt of written notice of the specific improvements rec_ired to correct the performance deficiencies 4 Refusal to follow the reasonable directives of the Council , after receipt of written notice of the directives to be followed 5 Willful violation of wri :_en rules and policies of the City, after receipt of written r: _ice of the corrections required 6 Conviction of a clearly d snonest act toward the City, such as fraud , misappropriation or embezzlement t -6-