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02/13/1992 FILE COPY .w...r�re CITY imr..-;;116 GRAND TERR_C February 13, 1992 ry'VEM•EA ��• 22795 Barton Road Grand Terrace CITY OF GRAND TERRACE r California 92324-5295 Civic Center (714) 824-6621 Regular Meetings 2nd and 4th Thursday - 6:00 p m. Byron R Matteson Mayor Hugh J Grant Mayor Pro Tempore Gene Carlstrom Ronald M Christianson Herman Hilkey Council Members Thomas J Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS February 13, 1992 GRAND TERRACE CIVIC CENTER 6 00 P.M. 22795 Barton Road * Call to Order - Invocation - * Pledge of Allegiance - * Roll Call - STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 1/23/92 Minutes Approve 2. Approval of Check Register No. CRA021392 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL _. Items to Delete 2. SPECIAL PRESENTATIONS None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non-controversial . They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 021392 Approve B. Ratify 02/13/92 CRA Action C. Waive full reading of Ordinances on Agenda D. Approve 1/23/92 Minutes Approve COUNCIL AGENDA STAFF 02/13/92 - Page 2 of 2 RECOMMENDATION COUNCIL ACTION E. Designate No Parking Zones and Loading Approve Zones on Britton Way and Canal F. Liability Claim 92-01 (Eberlein) Reject G. Soliciting Permit (Teen Challenge) Approve 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports (1) Parks & Recreation Committee (a) Minutes of 1/6/92 Accept (b) Resignation of Sylvia Robles Accept (c) Purchase of equipment for a Approve Tot Lot (d) Disbursement of monies to local athletic organizations B. Council Reports 6. PUBLIC HEARINGS - 6.00 P.M. A. Specific Plan Amendment - BRSPA 92-01 Approve B. 1992-93 CDBG Proposal 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None 9. CLOSED SESSION ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON FEBRUARY 27, 1992 AT 6:00 P.M. AGENDA ITEM REQUESTS FOR THE 2/27/92 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICEJBY NOON 2/20/92 PENDING C R A APPROVAL CITY OF GRAND TERRACE / COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - JANUARY 23 , 1992 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers , Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 23 , 1992 , at 6 05 p m PRESENT Byron Matteson, Chairman Gene Carlstrom, Agency Member Ronald Christianson, Agency Member Herman Hilkey, Agency Member Thomas J Schwab, Executive Director Patrizia Materassi , Planning Director Brenda Stanfill, Secretary John Harper, City Attorney Joe Kicak, City Engineer ABSENT Hugh J Grant, Vice-Chairman Randall Anstine, Assistant City Manager APPROVAL OF JANUARY 9 , 1992 CRA MINUTES \- - CRA-92-03 MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY MEMBER CHRISTIANSON, CARRIED 4-0-1-0 (VICE-CHAIRMAN GRANT WAS ABSENT) , to approve the January 9 , 1992 CRA Minutes APPROVAL OF CHECK REGISTER NUMBER CRA012392 CRA-92-04 MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY MEMBER CHRISTIANSON, CARRIED 4-0-1-0 (VICE-CHAIRMAN GRANT WAS ABSENT) , to approve Check Register No CRA012392 PUBLIC COMMENT Stan Hargrave, 12048 Canary Ct , Grand Terrace, inquired as to the principal amount of the potential loss regarding the investment fraud case against Institutional Treasury Management Mayor Matteson, responded that a complete report on the subject was presented at the January 9 , 1992 City Council Meeting, adding that the information can be obtained from the City Manager Stan Hargrave, 12048 Canary Ct , Grand Terrace, questioned whether there are written investment guidelines for investments within the CRA C R A AGENDA ITEM NO. 1 5 z CRA Minutes - 1/23/92 Page 2 City Manager Schwab, explained that the Com unity Redevelopment Agency does have a formal inve_tment policy Stan Hargrave, 12048 Canary Ct , Grand Terrace, questioned whether the guidelines allow investme is in Treasury Futures or Commodities City Manager Schwab, remarked that the guidelines allow any investments that have the full-faith of the F-deral Government, indicating that he did not belie e the guidelines would sanction Futures trading Stan Hargrave, 12048 Canary Ct , Grand Terrace, r-cited from an article that appeared in the Wall Street Journal on January 22 , 1992 that details possible problem_ with the Institutional Treasury Management compan and indicates that Mr Michael Williams , the elected part- time Treasurer of the City of Colton, fired the fi m He inquired further as to whether the CRA guidelines pi ovide for the sharing of investment gains that might oc ur in investment accounts such as those outlined in th:- Wall Street Journal article whereby 70% of the earnings are granted to the City and 30% to Mr Wymer, Presid-nt of ITM City Manager Schwab, commented that the investment .olicy does not address the utilization of investment advisors Stan Hargrave, 12048 Canary Ct , Grand Te race, questioned whether the policy would allow for a sp it of any nature in the public fund accounts City Manager Schwab, responded that the CRA inve-tment guidelines do not prohibit a performance s aring investment arrangement Stan Hargrave, 12048 Canary Ct , Grand Terrace, inquired whether any current CRA funds are invested i any accounts other than FDIC guaranteed bank accounts City Manager Schwab, stated that a substantial portion of the CRA and City investment portfolios are invested in the Local Agency Investment Fund, which is admini -tered by the State Treasurer's Office Stan Hargrave, 12048 Canary Ct , Grand Terrace, q eried the City Manager as to whether those funds are prot-cted 4 R'..E f i k r t l ' d CRA Minutes - 1/23/92 Page 3 by the full faith and guarantee of the State of California City Manager Schwab, responded in the affirmative Stan Hargrave, 12048 Canary Ct , Grand Terrace, inquired as to the potential legal costs of the investigation of the case and questioned whether legal counsel was being sought on the matter City Manager Schwab, remarked that the litigation costs have not been determined and advised Mr Hargrave that the City has enlisted the services of the City Attorney as legal counsel regarding the issue Stan Hargrave, 12043 Canary Ct , Grand Terrace, questioned whether the additional legal services rendered by the City Attorney will exceed the contract between the City and City Attorney City Manager Schwab, explained that the required services are within the realm of the contract since the City Attorney bills the City on an hourly rate Stan Hargrave, 12048 Canary Ct , Grand Terrace, requested clarification of the hourly rate for investigation of SEC related matters City Attorney Harper, indicated that the billing rate is identical for all legal services extended to the City, stating that the rate is approximately $85-$100 per hour Stan Hargrave, 12048 Canary Ct , Grand Terrace, in regard to the investigation by the Securities and Exchange Commission and the potential lawsuits and monetary losses associated with the investment fraud case, suggested that the Executive Director of the Agency be temporarily removed from making independent investment decisions without concurring with at least one Agency Director until the matter is settled Mayor Matteson, indicated that two Councilmembers will be appointed to a Sub-Committee to study the City's investment policy during the January 23 , 1992 City Council Meeting CRA Minutes - 1/23/92 Page 4 Mayor Matteson adjourned the CRA meeting at 6 15 p m , until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, February 13 , 1992 at 6 00 p m IP)A0iiii 6 0,AJA, -P SECRETARY of the Commfiity Redevelopment - Agency of the City of Grand Terrace ) CHAIRMAN of the Commu ity Redevelopment Agency of the City of Grand Terrace FENDING C R A APPROVAL COMMUNITY REDEVELOPMENT AGENCY CITY OF GI ) TERRACE DATE FEBRUARY 13, 1992 CHECK REGISTER NO CRA021399 CHECK OUTSTANDING DEMANDS AS OF FEBRUARY 13, 1992 NUMBER VENDOR DESCRIPTION AMOUNT P7619 UNITED STATES ESCROW LOAN, REHABILITATION PROGRAM $ 8,368 00 P7629 UNITED STATES ESCROW LOAN, REHABILITATION PROGRAM 5,013 00 24610 BANK OF AMERICA PAYMENT ON CIVIC CENTER 170,048 01 24637 KICAK & ASSOCIATES ENGINEERING SERVICES FOR REHABILITATION PROGRAM, 12/30/91-1/26/92 571 00 24670 UNITED STATES ESCROW APPRASIALS/CREDIT REPORTS FOR REHABILITATION PROGRAM 293 00 TOTAL $184,293 01 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY THOMAS SCHWAB TREASURER C R A AGENDA ITEM NO. 2- 5 PENDING CRY CITY OF GRI TERRACE COUNCIL APPROVAL DATE FEBRUARY 13, 1992 CHECK REGISTER NO 021392 CHECK OUTSTANDING DEMANDS AS OF FEBRUARY 13, 1992 NUMBER VENDOR DESCRIPTION AMOUNT P7608 KEENEY & SONS PROGRESS PAYMENT FOR STORM DRAIN CONSTRUCTION, GRAND TERRACE ROAD $ 69,618 10 P7609 DEPARTMENT OF JUSTICE FINGERPRINT CLEARENCE, CHILD CARE 27 00 P7610 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 1/17/92 761 35 P7611 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 1/17/92 598 83 P7612 VERLEE' S PETS & FISH FISH AND TANK FOR CHILD CARE CENTER 145 16 P7613 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 1/22/92 400 59 P7614 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 1/22/92 680 01 P7615 PERS RETIREMENT FOR PAYROLL ENDING 1/17/92 4,660 86 P7616 RIVERSIDE HIGHLAND WATER INSTALL METER AT BARTON/CANAL 6,234 00 P7617 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 1/24/92 87 32 P7618 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 1/24/92 227 79 P7620 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 1/28/92 145 54 P7621 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 1/28/92 103 14 P7622 CA PARKS & RECREATION REGIESTRATION FOR PARKS & RECREATION CONFERENCE 688 00 P7623 ALL PRO CONSTRUCTION PATCH TAYLOR AT MAIN/PICO 758 80 P7624 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 1/31/92 454 27 P7625 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 1/31/92 760 90 P7626 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/4/92 230 61 P7627 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/4/92 199 88 P7628 ALL-PREFERRED HYDROSEED HYDROSEED AT SENIOR CENTER 1,000 00 P7630 PERS RETIREMENT FOR PAYROLL ENDING 1/31/92 4,499 75 P7631 SBSD RESERVE UNIT 116 DONATION, FOR TRAFFIC CONTROL AT TOUR-DE-TERRACE ' 100 00 24587 MRS DREXEL FOREMAN REFUND, RECREATION EXCURSION 42 00 COUNCIL AGENDA ITEM#3A 1 7 CITY OF & D TERRACE DATE FEBRUARY 13, 1992 CHECK REGISTER NO 021392 CHECK OUTSTANDING DEMANDS AS OF FEBRUARY 13, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 24588 WILLIAM/HELEN HOWARD REFUND FOR RECREATION EXCURSION $ 42 00 24589 JOHN SUVERKRUP LUMBER SKYLIGHT FOR REST ROOM AT PARK ON DE BERRY 148 71 24590 VIRGINIA LOTHAMER REFUND FOR RECREATION EXCURSION 21 00 24591 GEORGE/KATHLEEN RUNYON REFUND FOR RECREATION EXCURSION 42 00 24592 I POOLE REFUND FOR RECREATION EXCURSION 21 00 24593 JANIE ADIN REFUND FOR RECREATION CLASS 6 25 24594 CHERIE/DEWAYNE HUDSON REFUND FOR RECREATION EXCURSION 84 00 24595 HELEN MC CAIN REFUND FOR RECREATION EXCURSION 21 00 24596 HAINES & COMPANY CRISS/CROSS DIRECTORY 162 76 24597 ROBERT S BAILES REFUND ON BUILDING PERMIT DEPOSIT 35 00 24598 ROBERT C NEWMAN II REFUND FOR WASTE WATER DISPOSAL SERVICES 8 50 24599 JOHN PAPAPIETRO REFUND FOR WASTE WATER DISPOSAL SERVICES 12 75 24600 GERALD SHEPARD REFUND FOR WASTE WATER DISPOSAL SERVICES 30 45 24601 LAWRENCE ROBINSON REFUND FOR WASTE WATER DISPOSAL SERVICES 11 05 24602 CRAIG STEINMAN REFUND FOR WASTE WATER DISPOSAL SERVICES 17 00 24603 ROBERT REMBERT REFUND FOR WASTE WATER DISPOSAL SERVICES 10 20 24604 ACCENT PRINT & DESIGN PRINT CITY LETTERHEAD 309 91 24605 SANDRA AH SUE REIMBURSEMENT FOR PICTURES, CHILD CARE CENTER 58 02 24606 ALTA-DENA DAIRY DAIRY PRODUCTS FOR CHILD CARE 178 40 24607 RANDALL ANSTINE AUTO ALLOWANCE FOR FEBRUARY, 1992 200 00 24608 ARROW STRAIGHT MARKING MARKERS AT G T ELEMENTRY SCHOOL AND MARKERS AND SIGN ON MT VERNON 2,157 30 24609 BFI WASTE SYSTEMS TRASH PICK-UP AT SENIOR CENTER FOR FEBRUARY, 1992 67 26 24611 B & G RENTAL RENT FORKLIFT, MAINTENANCE DEPARTMENT 185 00 2 CITY OF C D TERRACE DATE FEBRUARY 13, 1992 CHECK REGISTER NO 021392 CHECK OUTSTANDING DEMANDS AS OF FEBRUARY 13, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 24612 BAYLESS STATIONERS OFFICE SUPPLIES $ 375 44 24613 BEST COMPUTERS INTERNAL MODEM 95 90 24614 BROWN, HARPER, BURNS, HENTSCHKE LEGAL SERVICES FOR JANUARY, 1992 2,022 50 24615 DANIEL BUCHANAN PLANNING COMMISSION MEETING, 1/16/92 50 00 24616 CA MUNICIPAL BUSINESS TAX ASSOC REGISTRATION FOR MEETING, 3/5/92, E DUARTE 20 00 24617 STATE OF CALIFORNIA MATNTCNANCF/FNERGY FOR LIGHTS AT BARTON/215 FOR DECEMBER, 1991 91 51 24618 CENTRAL CITY SIGN SERVICE SCHOOL SIGNS 103 44 24619 CHIEF AUTO PARTS MOTOR OIL/ANTI FREEZE, EMERGENCY OPERATIONS CENTER 57 45 24620 CITY OF COLTON WASTE WATER DISPOSAL SERVICES FOR FEBRUARY, 1992 33,222 84 24621 COLTON JOINT UNIFIED SCHOOL RENT FOR COMMUNITY CENTER FOR 1991 AND 1992 202 00 24622 COMPLETE BUSINESS SYSTEMS MAINTENANCE AND REPAIRS ON FAX MACHINE 195 00 24623 CONNEY SAFETY PRODUCTS MEDICAL SUPPLIES FOR CHILD CARE 88 50 24624 EASTMAN KODAK COMPANY SUPPLIES FOR KODAK COPIER 36 10 24625 EASTMAN KODAK CREDIT CORP LEASE ON KODAK COPIER FOR JANUARY, 1992 223 27 24626 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARKS 21 85 24627 FLOWERS BY YVONNE FLOWERS FOR GRANT AND VASQUEZ 70 58 24628 GRAND CENTRAL PRODUCE PRODUCE FOR CHILD CARE 39 65 24629 STANLEY HARGRAVE PLANNING COMMISSION MEETING, 1/16/92 50 00 24630 HART PRODUCTS JANITORIAL SUPPLIES FOR CIVIC CENTER 90 51 24631 HONEYWELL, INC MAINTENANCE FOR HVAC UNIT, FEBRUARY, 1992 1,043 00 24632 IPS SERVICES CROSSWALKS, MICHIGAN/BARTON 1,850 00 24633 INMARK NAME TAGS, CHILD CARE STAFF 29 90 24634 INTERSTATE BRANDS CORP BAKERY GOODS FOR CHILD CARE 139 36 3 CITY OF GR TERRACE r , DATE FEBRUARY 13, 1992 CHECK REGISTER NO 021392 CHECK OUTSTANDING DEMANDS AS OF FEBRUARY 13, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 24635 JOBS AVAILABLE AD, PLANNING INTERN $ 36 40 24636 JANI KING JANITORIAL SERVICE, CHILD CARE CENTER, FEBRUARY,1992 759 00 24637 KICAK & ASSOCIATES ENGINEERING SERVICES FOR 12/30/91-1/26/92 11 ,920 00 24638 LITTLE RED SCHOOL HOUSE SUPPLIES FOR CHILD CARE 71 01 24639 MCI TELECOMMUNICATIONS LONG DISTANCE PHONE SERVICE 19 49 24640 YOLANDA MARTINEZ REIMBURSEMENT FOR LOCAL MILEAGE, TEXT BOOK, AND FILM DEVELOPMENT 57 91 24641 PATRIZIA MATERASSI AUTO ALLOWANCE FOR FEBRUARY, 1992 200 00 24642 MCMASTERS-CARR SUPPLY PUSH BUTTON BUBBLER, PARKS 124 83 24643 MINUTE MAN PRESS COPY INJURY PREVENTION PLAN, COMMUNITY SERVICES 21 72 24644 MONUMENTAL BRONZE CITY PORTION OF PLAQUE FOR LIBRARY 250 00 24645 RAY MUNSON PLANNING COMMISSION MEETING, 1/16/92 50 00 24646 OTIS ELEVATOR MAINTENANCE MAINTENANCE ON ELEVATOR FOR FEBRUARY, 1992 213 78 24647 PACIFIC BELL PHONE FOR EMERGENCY OPERATIONS CENTER,SENIOR CENTER, CHILD CARE, AND CIVIC CENTER 591 36 24648 PAGENET-ONTARIO AIR TIME/MAINTENANCE FOR PAGERS FOR FEBRUARY, 1992 33 00 24649 PATTON SALES CORP CHAIR MATS FOR CIVIC CENTER 96 78 24650 THE PETRA COMPANIES SIGNITURE STAMP, FINANCE 19 55 24651 PETTY CASH REIMBURSEMENT FOR PETTY CASH, GENERAL-FINANCE 372 49 24652 QUALITY AUTOMOTIVE REPAIRS ON CHILD CARE VAN 22 30 24653 QWIK-CODE 1992 CODE BOOKS 41 57 24654 ROLLINS BURDICK HUNTER PUBLIC OFFICIAL SURITY BOND, CITY MANAGER 175 00 24655 S E RYKOFF & COMPANY FOOD, CHILD CARE 1,093 52 24656 S B COUNTY BUSINESS REGISTER AD, CITY PROFILE 250 00 4 r- - CITY OF G D TERRACE DATE FEBRUARY 13, 1992 CHECK REGISTER NO 021392 CHECK OUTSTANDING DEMANDS AS OF FEBRUARY 13, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 24657 COUNTY OF SAN BERNARDINO DUMPING CHARGES FOR 12/16/91-1/14/92 $ 692 27 24658 S B INDUSTRIAL MEDICAL CENTER PRE-EMPLOYMENT PHYSICALS (3) 170 00 24659 THOMAS SCHWAB AUTO ALLOWANCE FOR FEBRUARY, 1992 200 00 24660 SEARS BENCH GRINDER/MEASURING TAPE, MAINTENANCE 178 83 24661 JIM SIMS PLANNING COMMISSION MEETING, 1/16/92 50 00 24662 LOUISE SMITH REIMBURSEMENT FOR OFFICE SUPPLIES 122 12 24663 SMART & FINAL IRIS COMPANY SUPPLIES FOR CIVIC CENTER 84 11 24664 SOUTHERN CA EDISON COMPANY ELECTRIC FOR CHILD CARE CENTER, SENIOR CENTER, 2 LIGHTS AT PARK ON DEBERRY, AND 3 SIGNALS 1,335 85 24665 SOUTHWESTERN CASH REGISTERS RIBBONS FOR CASH REGISTER 53 88 24666 SPEEDEE OIL CHAANGE/LUBE MAINTENANCE ON FORD TRUCK 42 77 24667 TRI-COUNTY OFFICIALS UMPIRES FOR SLOW-PITCH SOFTBALL, 1/1-1/15/92 27 00 24668 BETTY TRIMBLE REIMBURSEMENT FOR SUPPLIES 37 70 24669 UARCO TAX FORMS, FINANCE 56 04 24671 UNOCAL FUEL FOR CITY TRUCKS AND EQUIPMENT 355 32 24672 FRAN VAN GELDER PLANNING COMMISSION MEETING, 1/16/92 50 00 24673 WAXIE JANITORIAL SUPPLIES FOR CHILD CARE CENTER 84 91 24674 WEARGUARD WORK CLOTHES JACKETS FOR MAINTENANCE STAFF 110 47 24675 WESTEC SECURITY, INC MONITORING SECURITY SYSTEM, CHILD CARE CENTER,3-5/92 387 00 24676 WILSON' S FRAME-UP FRAMES FOR MISS GRAND TERRACE 122 84 24677 YOSIMITE WATERS BOTTLED WATER FOR CIVIC CENTER, CHILD CARE, AND SENIOR CENTER AND COOLER RENTALS 284 68 PAYROLL FOR JANUARY, 1992 144,651 21 $301,888 17 5 CITY OF AND TERRACE DATE FEBRUARY 13, 1992 CHECK REGISTER NO 0?139? CHECK OUTSTANDING DEMANDS AS OF FEBRUARY 13, 1992 NUMBER VENDOR DESCRIPTION AMOUNT I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY - 202/,-- THOMAS SCHWAB FINANCE DIRECTOR r, , PENDING CITY CITY OF GRAND TERRACE COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING - JANUARY 23, 1992 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 23, 1992 at 6 00 p.m PRESENT Byron Matteson, Mayor Gene Carlstrom, Councilmember Ronald Christianson, Councilmember Herman Hilkey, Councilmember Thomas J. Schwab, City Manager/Finance Director Patrizia Materassi , Planning Director Brenda Stanfill , Deputy City Clerk John Harper, City Attorney Joe Kicak, City Engineer ABSENT Hugh J. Grant, Mayor Pro Tem Randall Anstine, Assistant City Manager The meeting was opened with invocation by former Councilmember Barbara Pfennighausen, followed by the Pledge of Allegiance led by Councilmember Carlstrom. Mayor Matteson convened City Council meeting at 6 05 p.m. Mayor Matteson reconvened City Council meeting at 6 15 p.m. ITEMS TO DELETE 3F. Refuse Exemption (Boyd) SPECIAL PRESENTATIONS Mayor Matteson presented a Proclamation designating February, 1992 as "Cruise Vacation Month. " CONSENT CALENDAR CC-92-09 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to approve the remainder of the Consent Calendar with the removal of Item H and Item J. A. APPROVE CHECK REGISTER NO. 012392 B. RATIFY 01/23/92 CRA ACTION COUNCIL AGENDA ITEM#3 D Council Minutes - 01/23/92 Page 2 C WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 1/9/92 MINUTES E. RENEW VEHICLE ABATEMENT CONTRACT G. GRANT DEED (KENNEDY) I. RECYCLING EXEMPTION (DELPERDANG) K. TENTATIVE TRACT 15149 (POTOMAC WEST) L TENTATIVE PARCEL MAP 10915 (FOX) ITEMS REMOVED FROM THE CONSENT CALENDAR 3H APPROPRIATION FOR MEMORIAL PLAQUE FOR LIBRARY CC-92-10 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to appropriate $250 from the unappropriated General Fund balance to provide matching funds for the purchase of a memorial plaque, which is to be installed at the Grand Terrace Library, in honor of the recently deceased 11-year old Kevin Wilburn. 3J. ADDITIONAL APPROPRIATION FOR GRAND TERRACE ROAD STORM CRAIN PROJECT CC-92-11 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER CARLS-ROM, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to authorize the inclusion of overhead in the Grand Terrace Road Storm Drain Project and to approve the additional appropriation of $8,373 to inc ease the City' s total participation in the project to $102,324. PUBLIC COMMENT Barbara Pfennighausen, 22111 Ladera, Grand Terrace, questioned the City' s participation in the Storm Drain Project City Manager Schwab, explained that a developer is required to provide sufficient drainage capacity to accommodate the additional runoff that results from the development of a parcel . Clarifying that the developer is only responsible for drainage for that developed pa cel , he commented that another developer who develops a neighboring parcel will need to remove the previous storm drain and build a new dra nage system to accommodate the increased incremental flow Indicating that the City desires to avoid problems with an inadequate storm grain system for that area, he stated that the City determined that . 36" pipe will ultimately be necessary to adequately drain the e tire 40-acre location. He remarked that the project is being funded through the City' s Storm Drain Capital Improvement Fund, adding that the City Council Minutes - 01/23/92 Page 3 will collect the Storm Drain outlay in fees and pro rata charges to the developers. Barbara Pfennighausen, 22111 Ladera, Grand Terrace, complimented the new Town 8 Country Center but objected to the neon lights that advertise alcoholic beverages in the windows of Gina' s Restaurant in the Center and asserted her belief that the signs are illegal . She expressed displeasure at the headline regarding the investment fraud case that appeared in a local newspaper that states that "Grand Terrace can live with $700,000 loss. " She requested clarification as to whether the lost funds were Community Redevelopment Agency or City monies or a combination of both funds. City Manager Schwab, responded that the press release which he recited at the January 9, 1992 City Council meeting was given to the local newspaper but indicated that it was the title editor of the newspaper and not the City who created the headline regarding the investment fraud case. He remarked that the potential loss is distributed among all the funds, adding that the Redevelopment Agency Funds, the Capital Improvement and Sewer Funds, and the General Funds are affected He commented that $120,000 of General Funds were involved in the investment and explained that in 1993 the General Fund will begin with $1.38 million dollars rather than $1 5 million dollars, stating that the citizens will not be affected by a loss of services. ._, David Terbest, Vice-President, Chamber of Commerce, expressed delight that the City was well represented at the tri-mixer of the cities of Colton, Grand Terrace, and Rialto. He commented that on January 28, 1992 the Chamber will begin its week long membership drive at the Food Connection restaurant and added that the City has been invited to attend the City of Colton' s opening ceremony of its new Walmart store on February 4, 1992 He invited the City to attend the $10,000 drawing at the Maruko Hotel in San Bernardino on Friday, March 20, 1992 Stan Hargrave, 12048 Canary Ct. , Grand Terrace, indicated his belief that the article in the Press Enterprise properly quoted the City Manager but admitted that he concurred with the City Manager' s assessment of the headline. He inquired as to whether the City has a written investment guideline for the General Fund account and questioned whether a 70%-30% earnings sharing split was or was not prohibited for the investment of General Funds. City Manager Schwab, commented that the City does have a written guideline for the investment of City funds and indicated that a sharing split of funds is not prohibited for the investment of General Funds Stan Hargrave, 12048 Canary Ct. , Grand Terrace , queried the City Manager as to whether any of the City' s General Fund is currently invested with any programs that are not FDIC government guaranteed bank accounts. Council Minutes - 01/23/92 Page 4 City Manager Schwab, assured Mr Hargrave that the funds the City has invested are insured to a maximum of $5 million dollars with the S ate of California Stan Hargrave, 12048 Canary Ct. , Grand Terrace, indicated for the record that he has been judged an expert in financial matters by the courts and NESD He remarked that the Securities Investors Protec ion Corporation defines its insurance in two categories - cash and securities and explained that cash is covered to a maximum of $100,000 and securities are covered up to $400,000. He remarked that the value of securities is not guaranteed, adding that bonds will be delivere' at the present market value. He commented that the insurance claim for recovery of lost funds must be made within 60 days from the date hat the court order is given to close the investment firm He stated that funds over the amount of the insurance can be obtained from the company' s assets but remarked that the recovery process can take up to 5-years He explained that the Due Diligence process determines the facts and circumstances of the loss and is comprised of independent third party individuals who have no interest in the investors involved. Identifying his financial company as a Due Diligence firm, he outlined the standard operating investigation procedures his company would have performed on ITM before investing any funds with that company and suggested that the City' s Finance Officer be temporarily removed from making any independent investment decisions regarding the General 'unds without approval in writing from the Mayor or the Council until the matter is settled. Peggy Taylor, 22843 Vista Grande Way, Grand Terrace, expressed delight with the appearance of the Town & Country Center but objected to the advertisements in the windows of Gina' s restaurant. She indicated her concern for skateboarders' safety in the parking l •t of the Center and voiced her concern about graffiti in the area Mike O'Connell , 22596 Thrush, Grand Terrace, requested that Co ncil support the various sports leagues in the City. He declared that he has been a volunteer with youth sports for five years and has served as an umpire for Little League and is currently on the Board of Directors with Little League, adding that he is also currently o the Parks & Recreation Committee in Grand Terrace He stated his op nion that youth organizations often use their status to garner support from a community and protect themselves from criticism, and he specifi ally expressed his objection to the local basketball league. He commented that each child in the league must pay a fee in excess of $70 to play basketball , stating that his child' s team paid $500 to the leag e to play 11 games. He supported the Council 's contribution to youth s;.orts but requested that Council question the leagues that seek funding from the City. He remarked that Little League does not require any fees from its participants although parents pay a nominal donation fe- and revealed that the soccer team requires only $35, which include. the uniform. He added that the City of Colton charges $10 per chili for basketball , which includes a jersey, and indicated that the Bolton program is subsidized by that City' s Parks & Recreation Department. He Council Minutes - 01/23/92 Page 5 suggested that Grand Terrace' s Parks & Recreation Department investigate supporting youth sports leagues. Mayor Matteson, requested that the City Manager contact the basketball league to obtain a budget and a policy manual for Council review. ORAL REPORTS 5A. Committee Reports 1 Crime Prevention Committee (a) Minutes of 12/9/91 CC-92-12 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to accept the Crime Prevention Committee Minutes of December 9, 1991. 2. Historical & Cultural Committee (a) Minutes of 1/6/92 CC-92-13 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to accept the Historical & Cultural Committee Minutes of January 6, 1992. 5B. Council Reports Mayor Matteson, requested that the community contribute B positive or B negative blood for longtime resident, Jim Ray, who will have open heart surgery on Sunday, January 26, 1992, adding that those who need further information may contact the City Manager at City Hall . He extended his condolences to Mayor Pro Tem Grant in the death of Mr. Grant's brother. He reported that he presented a Proclamation on behalf of the Grand Terrace City Council honoring outgoing School Board member Ruth Harris at the Colton City Council Meeting. He commented further that the PTA is holding a dinner in her honor on Tuesday, February 11, 1992 and remarked that he has reservations for anyone who may be interested in attending. He announced that on January 28, 1992 at 1 00 p.m there will be a groundbreaking ceremony for the new Cooley Ranch Elementary School . Councilmember Carlstrom, in reference to citizen complaints regarding parking at the new Town & Country Center, admitted that there is a shortage of parking spaces at the Center and added that Little Ceasar' s Pizza delivery trucks often block the parking lot between 10 00 a.m. and 11 00 am. He recommended that the deliveries be conducted prior to 8 00 a.m. He also stated that the trash facilities for the Center are inadequate but indicated that he has spoken with BFI and Mr. Hardesty, the developer, to arrange Council Minutes — 01/23/92 Page 6 for more frequent trash pickup service He stated further that employees who have been instructed by business owners in the Ce ter to park on the street are being ticketed He requested that Staff investigate the parking ticket issue and reiterated his objec ' ion to the gangboxes at the Center He indicated that the mail was being delivered but commented that the mail was not being pi ked up, adding that he spoke with the Postmaster in Colton to rec ify the matter. He commented, however, that the mail service protIlem has not been mitigated He reported that he met with the ( ity Engineer to clarify the location of the "Stop" sign on Honey ill Drive and mentioned the possibility of resolving the tra fic dangers without the use of a sign He reported that SANB,G' s annual budget increased from $3 million dollars to $90 mil ion dollars due to funds that the organization received from the , recently passed Measure I and Proposition 103 He indicated hat' the funds were to be utilized for congestion management and rapid transit, adding that the organization purchased rights—of—way f.r a communter rail system from San Bernardino to Los Angeles at a ost of millions of dollars in bonds. He revealed, however, hat members of SANBAG have expressed dissatisfaction with Wes McDaniel , the Executive Director, due to the rejection of a 4% sa ary increase and due to the fact that Mr McDaniel has been operating without a budget for seven months. He expressed empathy fo Mr McDaniel 's responsibilities and summarized a letter from Mr McDaniel that indicates Mr. McDaniel ' s concern for any change. in personnel while SANBAG is attempting to achieve a satisfactory bond rating to fund and implement the Measure I projects. He recommended that the City support the granting of a job revie to Mr. McDaniel by the SANBAG Board of Directors before any deci ,ions are finalized to remove Mr. McDaniel from his position He .dded that he will convey the Council ' s stance on the matter at the February 1992 meeting of the SANBAG Board of Directors. Council concurred to give Councilmember Carlstrom the authority to base his decision regarding Mr. McDaniel upon the information that he receives at the SANBAG meetings Councilmember Hilkey, stated that San Bernardino County publis es a recycling handout entitled Full Circle. He reported that the County generates 2 million tons of waste annually, or 6-7 poun 's of trash per person per day, adding that paper represents 34% o the wastestream. He commented that yard debris comprises 24% o the waste but indicated that only 10% of the total wastestream is tieing recycled. He remarked that 3% of plastics and 51% of all m-tals are being recycled. He revealed that 1 7 million tons o ' the County' s trash is in landfills and asserted that only 1i% is diverted to recycling. Remarking that the State' s goal i • 25% recycling by the year 1995 and 50% by the year 2000, he requ-sted that BFI provide Council with a report on the City's present evel of recycling. Council Minutes - 01/23/92 Page 7 City Manager Schwab, conveyed that the City participates in the office recycling program whereby all of the white bond and copy paper is recycled. He added that the City is currently working with BFI to investigate the feasibility of establishing a community location for the disposition of yard wastes or a curbside yard waste collection program Councilmember Hilkey, inquired as to whether the Recycling Family of the Month could be publicized more fully rather than just in the Chamber newsletter. He requested a program accounting for softball , the recreation programs, and child care, questioning whether the City supports the programs or whether the programs are self-sustaining. He queried the City Manager as to the amount of revenue that the City receives from parking tickets City Manager Schwab, indicated that parking tickets are locally collected and administered He explained that if a person does not pay a citation, the City pays a contract agent .501 per ticket to add the delinquent fees to the DMV role system thus preventing the errant person from re-registering his or her vehicle without paying the ticket He admitted, however, that the City encounters difficulties with collecting fees obtained from moving violations that are written by the Sheriff' s Department and local police agencies, commenting that that revenue is to be returned to the City minus the County' s administrative fees. He mentioned that the County has been withholding those funds from the City but indicated that Grand Terrace and other cities in the County brought a joint action lawsuit against the County to release the fine revenues to the various cities He added that the cities prevailed in the trial and stated that the City has been reimbursed for three years of traffic violation fine revenues. He commented further that the County has established a system to ensure that the City receives its revenue in the future He emphasized that Barton Road is legal parking but remarked that Staff is reviewing the area in the vicinity of the Town & Country Center regarding potential changes due to motorists who are parking on Canal . He stated that he will investigate the situation and return the matter to Council . Mayor Matteson, reported that a recently enacted state law prohibits the County from deducting booking fees from property taxes. He indicated that some cities are protesting by withholding the booking fees to prevent the County from deducting any amount from the property taxes and suggested that the City of Grand Terrace also similarly protest. City Manager Schwab, expressed his belief that the booking fee is a legally allowable fee, indicating that the County can assess the fee as long as the County can justify the fee amount. Although indicating his objection to the fee, he revealed that the cost of booking fees in Grand Terrace is nominal and recommended that the City continue to pay the booking fees Council Minutes - 01/23/92 Page 8 Mayor Matteson, expressing apprehension that if the law is decl .red unconstitutional the City will not be reimbursed for the booing fees, suggested that the fees be paid into a trust until the issue is settled in court. City Attorney Harper, reassured Council that if the cities are successful in their lawsuit, the fees will be returned to G and Terrace. Councilmember Christianson, questioned whether the lawsuit incl des a claim by the City that the booking fee is in violation of the contract between Grand Terrace and the San Bernardino Cointy Sheriff' s Department City Attorney Harper, responded in the affirmative, indicating hat the issue is different for cities that do not contract for law enforcement. Councilmember Hilkey, inquired as to the status of Comcast City Manager Schwab, conveyed that he met with the new Gen-ral Manager of Comcast and stated that he discussed the obligation. of the Franchise Agreement with the General Manager and requested new equipment and enhanced facilities to cover the Council Meetirgs. He commented that he suggested that Comcast establish a progra at local schools to teach youths about audiovisual production and added that the General Manager will review the issues with Co cast and return a proposal to Tom which can be negotiated f•r a recommendation to Council Councilmember Hilkey, inquired as to the status of the Caltrans issue City Manager Schwab, admitted that he has had difficult in ascertaining the appropriate person to contact regarding the advanced planning of the freeway widening project. He stated that he sent correspondence to the District Director of Caltrans that indicates the City' s satisfaction with the sound attenuation wall that will be constructed with the 5-year plan but stresses the City's concern regarding the need to immediately establish a site for the re-location of Grand Terrace Elementary School which will be condemned once the 20-year plan is implemented He rem.rked that if the site zones are amended, there are several pote teal areas in the City currently available for the relocation o the elementary school . He indicated further that his lette to Caltrans emphasizes Grand Terrace' s desire to educate its rade school children within the boundaries of the City. He asse ted, however, that the ultimate decisions and actions regarding the school will be perpetrated by the School Board. Councilmember Hilkey, questioned whether Mr. Hargrave h s a financial checklist for the involvement of a third arty Council Minutes - 01/23/92 Page 9 in an investment and requested that Staff develop a rebuttal to the implications of the newspaper headline in question in order to inform the citizens of the affects of the investment loss. Expressing uncertainty, he indicated his belief that the lights in the windows of Gina 's were reviewed by Planning and determined to be legal backlit lights. City Manager Schwab, explained that the issue of lighting at Gina' s involves the percentage of window coverage rather than the type of lighting. He indicated that the Planning Department has already informed the business that they are in violation of the existing sign code, adding that the maximum coverage allowed is 25% which equates to a light in every other window. He clarified that he is working with the owner of the Town & Country Center and the owner of Gina' s to ensure that Gina' s complys with the sign code. Councilmember Christianson, inquired as to whether the City has a skateboarding Ordinance. City Manager Schwab, responded that the City does not have any Ordinances regulating sidewalk skateboarding. Councilmember Christianson, recommended that the City develop an Ordinance regulating skateboarding and present it to Council at an upcoming meeting. He reported that he attended the Chamber Legislative Mixer on January 16, 1992 and expressed his pleasure at the representation from the City He also remarked that he attended the Grand Opening of the Town & Country Center on January 18, 1992 and remarked that he has also heard complaints about the signs in the windows of Gina' s. He suggested that the City develop a policy requiring that each youth sports organization submit a budget to Council before that organization requests any funding. City Manager Schwab, indicated that he will develop a format to inform youth sports organizations of Council ' s expectations regarding funding requests, stating that he will return the issue to Council Councilmember Hilkey, questioned whether there is competition among youth organizations to serve certain areas. Councilmember Christianson, responded that although both the Grand Terrace Basketball league and the City of Colton ' s basketball program serve Colton, the two organizations are not in competition. Mayor Matteson, clarified that the Grand Terrace Area Youth Basketball Association is privately operated. Councilmember Hilkey, expressed confusion regarding his discovery that some youth sports teams have no sponsorship while others have multiple sponsors Council Minutes - 01/23/92 Page 10 Councilmember Carlstrom, explained that sponsorship is a s all portion of the overall budgets for youth organizations, indica ing that the budget for the Grand Terrace Area Youth Basketball Association is 18,500 annually of which the City contrib tes $1,200 Barbara Pfennighausen, 22111 Ladera St. , Grand Terrace, defended the fees for the basketball team, noting that the lack of pa ent volunteerism has necessitated that the team hire a professional scorekeeper. NEW BUSINESS 8A. Redesignate Department of Environmental Health Services as LEA CC-92'14 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CHRISTIA SON, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to adopt the Resolution redesignating the Department of Environmental Health Services as the Local Enforcement Agency for solid waste and to authorize the Mayor to execute a letter notifying the California Integrated Waste Management Board of the Council ' s action. 8B Appropriation - Riverside Highland Water Company CC-92-15 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER - CHRISTIANSON, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT , to appropriate $6,234 from the unappropriated balance in the Ga• Tax Fund for water meter installation for the streetscape improve ents associated with the Barton Road Expansion Project. 8C. Appoint Council Sub-Committee on Investments Council concurred with the Mayor' s appointment of Councilme bers Christianson and Hilkey to a Sub-Committee to study the City's Investment Policy. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 7 55 p.m. , until the next regular CRA/City Council meeting, which is scheduled o be held on Thursday, February 13, 1992 Deputy City Clerk of the City of Grand Terrace MAYOR of the City of Grand Terrace `,„....M.T1 %TY � ) 1249 oS GiteND TERR CE STAFF REPORT ry'VfM.ew •• Date February 7, 1992 22795 Barton Road Grand Terrace Meeting Date February 13, 1992 C ornia 92324-5295 Civic Center Subject Request to Designate No Parking Zones and Loading Zones (714) 824-6621 After completion of the Town and Country Center, Fire Department has reviewed the access into the area of the center for emergency vehicles. As a result, it has been determined that in order to provide adequate access to that area, parking should be eliminated in the following areas 1 North Side of Britton Way from Mt Vernon Avenue to its Byron R Matteson westerly terminus at Aspen Circle Mayor 2 Both sides of the private driveway southerly of Britton HughJ Grant Way to the parking lot, except for loading zone on the Mayor Pro Tempore east side adjacent to Child Care Facility )Gene Carlstrom In addition, parking has been occurring on Canal Street north of for a�u M Christianson Barton Road, creating a problem for traffic in the area of left turn Herman Hilkey pocket Council Members Canal Street in that area is 40 feet wide To provide for 1 lane ThomasJ Schwab northbound and 2 lanes (1 left turn pocket) southbound, parking should City Manager be restricted for 100 feet (to the driveway on the west side of Canal Street) on both sides of Canal Street Therefore, Staff is recommending 3 Designate No Parking on both sides of Canal Street 100 feet northerly of the northerly right-of-way line of Barton Road Attached sketch indicates the areas of proposed "No Parking and Loading Zone" Staff Recommends That City Council Adopt the above 3 recommendations for "No Parking and Loading Zones" JK/ct COUNCIL AGENDA ITEM#3 E_ , ProFne,e.A LL \...04.c-vir\.) ____,-, „,--:‘,---,----re-ii Nc> tir Vitil li..._, ,, i._. ! V j r 3 • illi cc , ,itilkiedh.. ' PINES —1 ` ' -, �W,,,wis _L.\ 'Iggif56417t I .1 I WWI t , , _ , BR'VON , yeti-. Ili • sil , A--1---------L--- ' '--''' 4eltiiir,.. 1% 4.}› ._ -'.------c-4----il - t --------`-'""1 1 cHILA CARS -- --'� , Eg,o+ L{ '--- tl k . i *,: . PS ,aoN �..�... rRoan • I I r. - innnn Iiii ' 11 �WiWiHrTT 'Tv STAFF REPORT DATE: February 6, 1992 CRA ITEM () COUNCIL ITEM (X) MEETING DATE: February 13, 1992 SUBJECT: Reject Liability Claim 92-01 (Eberlein) FUNDING REQUIRED: NO The City of Grand Terrace has received a claim (GTLC-92-01) in the amount of$1,000.00 for medical expenses. STAFF RECOMMENDS COUNCIL: COUNCIL REJECT CLAIM GTLC-92-01 AND AUTHORIZE THE DEPUTY CITY CLERK TO REFER THE CLAIM TO OUR CLAIMS ADJUSTOR, AND TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN. BS:trs Attachment COUNCIL AGENDA ITEM# 3 F CTLC- 7a-01 CLAIM FOR DAMAGE OR INJURY / 1 Claims for death, injuiry to person, or to personal property must be filed not later than 100 days after the occurrence (Gov Code, Sec 911 2) 2 Claims for damages to real property must be filed not later than 1 year after the occurrence (Gov Code, Sec 911 2) TO CITY OF ata tie/ /ey-Kg,.67 -7/(�0 p R V/� i c2#(7 &r le/A) -22,70z2,*pc 6 x i?/(e Name Of Claimant Address ZipPhone Age Address to which Claimant wishes notices sent WHEN did damage or injury occur? Ail(' -/ WHERE did damage or injury occur? i l4ron .l- oF/1ba5 e 04 ?A S/roe HOW and under what circumstances did damage or injury occur? le 114,4' aurass ,- a._ 7D � K e/ 7/a 5 ,J�� }S 24//2 f// �4 ha/ec 4, .0 mi..� / daep_ / r/'Py1.(av )s SAialoe e hi 74 s' p if7/'c4/1, f a eg7/A 4 1 Yrey6/,4 /e. end/ i/ �i kie e5 WHAT particular action by the City, or its employees, caused the alleged damage of injury? (Include names of employees, if known)/l k. D a d ea 9CC `e ILe f�/4 l ia4 et 746 e.et/f e5 O l C /74- /l eA" / c a/n err f,(K6.4.i pi-be WHAT sum do you claim? Include the estimated amount of any pi ospective loss, insofar as it may be known at the time of the presentation of this claim, together with the basis of computation of the amount claimed (Attach estimates or bills, if possible) ,crxr;1/4Y $ 6g //t' 2 e 5, 5-6, alf,//aNale)/ eg. rnenf. $ $ Total Amount Claimed $ o & N� and addresadf witnesses, Doctors and Hospitals l FILED OFRC ( T DATE 1)72q-q2 DNA R F CLAIMANT Cf ,v CLEW CITY OF GRANO TERRACE SY TITLE J �1 STAFF REPORT DATE: February 6, 1992 CRA ITEM() COUNCIL ITEM (X) MEETING DATE: February 13, 1992 SUBJECT: Soliciting Permit - Teen Challenge of Southern California FUNDING REQUIRED: NO Attached is a copy of Teen Challenge of Southern California's application for a Soliciting Permit. Representatives of this organization propose to sell pancake breakfast tickets in front of local supermarkets with prior approval from the management of the store and will only solicit the customers when they are leaving the store. Since Teen Challenge is a charitable organization, they were required to pay the application fee, but will not be required to pay the license fee. Teen Challenge has applied for Soliciting Permits the last several years and Council has approved their applications. STAFF RECOMMENDS COUNCIL: APPROVE THE APPLICATION FOR A PERMIT TO SOLICIT SUBMITTED BY TEEN CHALLENGE OF SOUTHERN CALIFORNIA BS trs Attachment COUNCIL AGENDA ITEM# . G , ,, �, ;�� r '' j ' -4 ., of Southern Ca ltornia Helping Youth, Adults, end FsmHlgati Headquarters 5445 hic xo5 s METHOD, OF PANCAKE BREAKFAST TICKET SALES PO &amide CA 92517 (714) 28990 Teen Challenge is the world 's most successful drug and lcohol b Ctrettunpe treatment program with a documented cure rate of over e ghty- mInteteytnet 0 five percent. We are non-profit and depend entirely on done- PO Box 739 South Caatote tions from private sources . We have 250 centers worldw de , CA90280 nine of which are in Southern California and house a to al (213)569 2818 of 225 people who have had life-controlling problems of sub- Crtsttast stance abuse. These residents are provided room, board L►teEcheet clothing, education, and work training at no cost to th m. PO Box 5088 P,nrerside CA92517 One way in which Teen Challenge raises funds is through our (714)683-4241 Annual All-You-Can-Eat Pancake Breakfast . From 10-14 m n burnCQunty will sell $1 . 00 tickets in front of local grocery and d part- PO Box 1011 meet stores with prior store management approval . We o ly Bakersfield CA 93302 solicit customers as they leave the stores, and we do n .t (805)832-4920 sell door-to-door . Our men are courteous and are not high- , - tos Angeles pressure. Po Box 01589 Los Angeles Our normal solicitation days are Monday , Wednesday, Fri . ay , (213)s�1 and Saturday . Once of twice pet year we may sell Motpdar through Saturday for two full weeks . The hours of soli ita- OPUeCo tion are from 11 :00 a.m. until 7:00 p.m. 236 Santa Ma CA92702 In addition to selling tickets , our men distribute anti drug (714)835-8822 and -alcohol literature and refer those needing help to one Oen Diego of our centers PO Box 8087 San Diego CA 92102 (619)2816300 Venture! Sante Bides Counttss PO Box 1064 Ventura CA 93002 (805)648-3295 r #t,cAL00N MOW Vault- j MevynGofGf mot CITY CF GRAND TERRACE APPLICATION FCR PEDDLING, SOLICITING CR HAWKING LICENSE (Pursuant to requirements of Chapter 5 64, Grand Terrace Municipal Code) TO City Clerk's Office Date City of Grand Terrace 22795 Barton Road Second Floor Grand Terrace, CA 92324 Application Is hereby made for a City of Grand Terrace license to engage In the business of peddling or hawking goods, wares, merchandise or of soliciting orders for goods or services, or of offering services for repair or Improvement of real property exceeding S25 00 in cost or value within the City of Grand Terrace pursuant to the provision of Chapter 5 64, Grand Te^race Municipal Code, with the knowledge that, If approved, the required license fee shall be paid to the City of Grand Terrace Finance Department 1 Applicant's Legal Name !E C: /R'1/ r (i tit di I-AZ Address 5?/"(� /1 U' 7ga5.- 7 (D 15-07i7/ (Number andSt et) Tfi yan p - (lellephoone Number) (If Religious or Npnproflt Organization, an,wer the followln ) Business Address S44.5-Cm/69, Ri/e IJ(de 9a Date Articles of incorporation filed with the City Clerk's Office Ike, Pq /941 2 Applicant, partners or other persons who will engage In soliciting, pedaling or hawking (Note Each person must obtain a separate license) Name Social Security Number D Iver's License Number �` 63F-0.5 -Q447- /3V416i,L 3 Specific locations and time of day applicant intends to hawk, peddle or solicit at each location (Written pe;mission of property owner must be submitted with application for all Hawker's license) The supplier of the goods to be sold and a description of every type merchandise or service that applicant proposes to hawk, peddle s'ol cit�l Gi n 2 . 'n_ " 5 Type of Operation (Peddling Soliciting Hawking) SOIi(Ietyn�i 6 Has applicant or persons named In Section 2 of this application ever been convlF ted of theft, fraud burglary, battery, or been adjudged a sex offender in California/ ( ) Yes 7..) No (Failure to provide correct Information will result in denial or revocation of license ) Explanation (Give reason and disposition) 7 Description Hair , (,()n Eyes 13kte. Wt tgSlbS, Race Cll, r . 8 Birth Date 3:2-0-'53 Place of Birth Eel 1 o i? If naturalized, place and date Married ( ) Single Maiden Name , Spouse's Name kVt71� 10 Have you ever used any other name ( ) Yes (JO No If so give name or names, and reasons for use 11 Do you have a permit to carry a concealed weapon? ( ) Yes (,X No If so, give date and place of issuance 12 Occupation and employment during past five years F i rm /In /I a„dress Occupation 0. 4 A COPY C(= THE STATE SALES TAX PERIIT (CALIFORNIA REVENUE AND TAXATION COCE 6066 MUST BE ATTACHED TO THE APPLICATION I, the undersigned hereby declare that I have carefully read Section 5 64 of the Grand Terrace Municipal Code that I understand it thoroughly and will carry out every provision thereof 1 further state that the s'a*ements and answers contained In this application are true to the best of my knowledge and aellef knowing that any false statement will be sufficient cause for denial or revocation of said license I declare that there Is no known cloud on the title to ownership of the goods to be sold I declare under penaltyof perjury that the following Is true and correct Date 1- ' /1 Signature �G- FEE S27 00 PER QUARTER (S30 Application Fee Applied to License) I hereby apply or one of the following exemptions and have submitted valid proof ( ) *Disability ( ) **under 18 ( ) ***Veteran (✓r*Religious or Nonprofit ( ) *Over 55 ( ) ***Spec al Veteran *See Municipal Code Section 5 64 **Letter from parents required ***Authorization from Veterans' Affairs required, Special Veterans' Exemption requires proof that applicant owns good (Business and Professions Code Sec 16102 ) SPECIAL VETERANS' EIEMPTION STATEMENT I hereby certify that 1 own all the goods wares or merchandise that I plan to hawk, peddle or vend Signature After aporoval the license fee shall be paid to the Finance Department City of Grand Terrace 22795 Barton Road, Grand Terrace CA 92324 I RECCMMEI'D THAT THIS APPLICATION BE (Approved ( ) Denied Date 1::(('D'.t,t0,1' Al VgZ SHERIFF'S DEPARTMENT ll By ,,z,(5rr,.C a\\, All requirements of Environmental Health Services have been met, and the application Is recommended for approval (Not necessary If applicant Is not handling food ) Date ENVIRONMENTAL HEALTH SERVICES By Hawker's location s) meets all applicable Zonlna Code requirements Date ENVIRONMENTAL ENFORCEMENT By (Reports and recommendations to be returned to the City Clerk within ten (10) days after referral ) CITY COUNCIL ACTION kppiica-ion Fee raid a t ) Approved ( ) Denied City Clerk Cash Certified Check or Money Order kccep-ed by Applicant has submitted State Sales Tax Permit Date ( ) Written permission of owner (if Hawker license applied for) ( ) 4ritten permission of parent If under 18 years of age 11, RECEIVED CITY OF GRAND TERRACE F (� c 1992 PARKS AND RECREATION COMMITTEE 2ITY CLERK'S DEPT JANUARY 6, 1992 MINUTES: The Grand Terrace Parks and Recreation Committee met at it's regular monthly meeting on January 6, 1992 in the Community Room of the Civic Center at 1900 hours. MEMBERS PRESENT: Lenore Frost, Chairperson, Dick Rollins, Recording Secretary, JoAnn Johnson, Mike O'Connell, Bill Johansen and Marcia Johansen MEMBERS ABSENT : Barbara Fasenmyer CITY STAFF: Karen Gerber, Recreation Director GUESTS: Debra Meuller, Grand Terrace Days Parade Chairperson ITEMS #1 The Minutes of the meeting of December 2, 1991 were distributed to the members present for their approval. JoAnn Johnson made the motion to approve the Minutes as written, the motion was seconded by Mike O'Connell, the motion carried unanimously. #2 JoAnn Johnson outlined the new Senior Citizen Program of the Grand Terrace Senior Center for the Winter season. Bingo Games, Bunko Games, Card Games, Cribbage, Backgammon and other sporting events have been inagurated. She also reported that new Arts & Crafts classes were in progress and submitted ideas on proposing a jogging course near the center, adaptable for Seniors and perhaps a 'Par Course' an excercise facillity for certain types of stationary physical excercise. She announced that the Seniors now have some 140 paid-up members! #3 Considerable discussion surrounding programs for the up- coming Grand Terrace Days scheduled for early June. Debra Meuller requested the Committee to participate in the parade she was planning for the day. All things regarding this proposal were to be discussed by Committee members at a future date. #4 Karen Gerber, Recreation Director outlinned the new Winter Programs sponsored by the City for it's citizenry including various activities and excursions. She similarly submitted the new and attractive brochure that had been printed for distribution throughout the City. #5 The Committee requested that an 'Action Item' be submitted to the City Council in consideration of the resignation of Sylvia Robles from Committee membership due to reasons of health. COUNCIL AGENDA ITEM# 1Ca) PARKS & RECREATION COMMITTEE JANUARY 6, 1992 - MINUTES PAGE TWO OF TWO TEEMS: #6 Discussion by the membership of the floodlights ilium' -tang the baseball facillity at Terrace Hills Junior High S hool on DeBerry Street consisted of methods and means of cont, slling the usage of the lights to a more economical advant-:- to the City. At present the lights, consuming some 500 Kilo -tts of energy per hour and at an estimated cost to the City :t now , - over $10.00 per hour, it was felt that some kind of a -w contro system be adapted to their usage. It was outlinned t - various methods used in the past which all had been a failure. The lights are still timed to go off at 2230 hours regardless as to whether play is still in progress. An announcement sign advis-s all part- icipants that all play shall terminate at this hour. ontinued reports of the lights being left on long after all pe' sons had vacated the facillity has annoyed some citizens as to the waste of electricity. Dick Rollins, who lives nearby most :enrally has to shut off the lights. This seems to be a rather primitive situation at best. One advisement that was made was t at a cash deposit be required to use the lights,however,who the was going to monitor this action and how were the lights to be ontrolled. There being no further busihess to discuss the meet was adjourned at 2040 hours. Respect lly bmitted, ck Rollins Recording Secretary REM/. COMMISSION AND COMMITTEE REPORTS COUNCIL MEETING DATE DATE February 13, 1992 February 3, 1992 COMMISSION/ COMMITTEE Parks and Recreation Committee SUB JECT Resignation of member t 1 PROBLEM Sylvia Robles, member of the Committee has submitted her resignation Facts from all Committee activities and membership due to reasons of health. A L T E R,N A T I,V E S Accept the re situation, with re et, with the alternative of a re-establishment of her membership when conditions improve as she was a very valuable member with considerable expertise in issues concerning Parks and. Recreation SOLUTION Submitt a letter to Sylvia Robles stating this information leaving to her option in the area of future membership REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF To accept the resignation of Sylvia Robles, with a follow-up letter regreting the action and, thanking her for her participation and advising her that whenever she felt that she could return that her request would surely be accepted if there were an opening. COUNCIL AGENDA ITEM#SR 1.(: ) COMMISSION AND COMMITTEE REPORTS COUNCIL MEETING DATE February 13, 1992 DATE February 3, i992 COMMISSION/ COMMITTEE Parks and Recreation Committee SUBJECT Use of the remaining funds of the Roberti-Z-Berg Grant PROBLEM There is reported to be remaining funds of the Roberti-Z-Berg Grant Facts monies which the Committee has been advised to expend before the Funding expires. The Committee requests the Council take action on applying the remaining distribution of fdunds over and above the purchase of bleacher seats and a picnic shelter formerly approved to be used to purchase new equipment for a 'Tot Lot' to be installed on the grounds of the new Senior Center. - ', ALTERNATI,VES The Council could decide that these remaining funds be applied to some other use, however these funds must be used for Parks and Recreation facillities as the Bond outlines, not for general usage. SOLUTION Approve use of these remaining monies for either a 'Tot Lot' or some other facillity directed for Parks and Recreation. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF Approve the usage of the remaining funds for the 'Tot Lot' as requested by the Parks and. Recreation Committee COUNCIL AGENDA ITEM#s'A 1.(S) COMMISSION AND COMMITTEE REPORTS COUNCIL MEETING DATE February 13, 1992 DATE February 3, 1992 COMMISSION/ COMM I TTEE Parks and Recreation Committee SUBJECT Disbursement of monies to local athletic organizations (based upon research and report by member Mike O'Connell) PROBLEM Facts During the early years of the formation of the Parks and Recreation Committee all requests for monies to suport of fund activities and programs for the various athletic organizations within the City were submitted directly to the Parks and Recreation Committee for their investigation and. approval PRIOR to those requests being submitted to the Council. Recent events have shown that some athletic clubs have gone directly to Cuncil members for their individual requests. This had created some problems within the Clubs and the parents of the children who participate in those club activities. Problems of seeming overcharges and profits being made by various clubs after funds have been allocated by the City from Public Funds. ALTER,NATI,VES Discontinue awarding all athletic clubs and organizations funds without the approval of the Parks and Recreation Committee on the process of investigations and as to whether a viable need is actually present. SOLUTION The Council of the City of Grand Terrace take action to limit all requests for public funds donated to athletic clubs within the City and to await a full report from the Parks and Recreation Committee. Some organizations are actually dictating their requirements and demands to the Recreation Department heads and their staff. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF The City Council to take action to resolve that all future requests for monies and usage of the City and/or school facillites be routed through the Recreation Department and/or the Parks and Recreation Committee. COUNCIL AGENDA ITEM#S P.1 )) (try ) ` { N is — Y4 ..z, >: Planning GRAND TERRACEAVV" Department 00• TO: City Council FROM• Planning Department DATE: February 13, 1992 SUBJECT: An amendment to the Barton Road Specific Plan to allow one year of amortization period (sign enforcement moratorium) for existing business signs not in conformance with the requirements of the specific plan and having been erected prior to the adoption of the specific plan APPLICANT: Planning Department LOCATION: Barton Road Specific Plan area RECOMMENDATION: Continuance to the City Council Meeting of March 12, 1992 ************************************************** The Planning Commission, at its meeting of February 6, 1992, recommended to the City Council the approval of attached ordinance subject to the condition that staff re-notice the City Council Public Heanng so all licensed tenants in the Barton Road Specific Plan area be informed of the public hearing, in addition to the property owners/landlords who have already been noticed Staff is therefore requesting a continuance of the project to the City Council Meeting of March 12, 1992 to allow time to compile a list of business licenses and re-mail the Notice of Public Heanng Respectfully Submitted, T)--Stakafet)Tri Patnzia Materassi Planning Director Attachment Ordinance Planning Commission Report dated Februa 6 1992 COUNCIL AGENDA ITEM#(R 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING BRSPA-92-01, THE SECOND AMENDMENT TO THE BARTON ROAD SPECIFIC PLAN WHEREAS, the Barton Road Specific Plan was approved by the City Coun it on January 11, 1990, and WHEREAS, the Barton Road Specific Plan is consistent with the General Pla 1, and WHEREAS, the "overall goal" of the Barton Road Specific Plan is "To create a dynamic "downtown" commercial center that is attractive . 8 d of high quality,unifying community design image,reflective of a"village"id.ntity, and providing an economically viable setting for a balanced mixt e of commercial and admimstrative/professional uses with safe, e di dent circulation and access", and WHEREAS, the intent of the Barton Road Specific Plan is to "Contribute to the improvement of both visual and functional attnbu es of Barton Road to help stimulate business activity and to provide a a 1 ality environment for residents of the community", and WHEREAS, signs are an essential visual element in the development of a commercial comdor and therefore should be attractive and effective, and WHEREAS, the intent of the Barton Road Specific Plan sign regulations .re to provide an aesthetically consistent team for the Barton Road streetscape and signag:; and WHEREAS, the Barton Road Specific Plan sign regulations set forth II 1 um standards for signs to ensure consistency, continuity and harmony with the archite tural quality of the Barton Road Commercial Corridor, and WHEREAS, many sign violations have been found with the Barton Road S.ecific Plan area, and WHEREAS,the Barton Road Specific Plan sign regulations require sign compliance "No person shall erect, re-erect, construct, enlarge, alter, move, improve, remove, convert or equip any sign or sign structure or cause of permit the same to be done contrary to or in violation of any of the provisions of the sign regulations", and WHEREAS, an "educational approach" followed by code enforcement is preferred, and WHEREAS, as required by the Cahforma Environmental Quality Act, an Initial Study was completed for this project and the project is categorically exempt per Sections 15301 g and 15311 a, and WHEREAS,a properly noticed public hearing was held by the Planning Commission on February 6, 1992 regarding BRSPA-92-01, and WHEREAS, the Planning Commission at its meeting of February 6, 1992 recommended to the City Council that BRSPA-92-01 be approved and adopted, and WHEREAS, the City Council held a properly noticed public hearing on March 12, 1992 on BRSPA 92-01 NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: 1 BRSPA-92-01,the Barton Road Specific Plan amendment,is hereby approved and adopted by the City Council 2 The following paragraph on AMORTIZATION of signs will be added to the Barton Road Specific Plan sign regulations The paragraph will add Subsection la, amending Section F of Chapter III,Development Regulations Amortization Any signage not in conformance with the requirement of the Barton Road Specific Plan and having been erected pnor to, the implementation of such Specific Plan shall have an amortization period of one (1) year from the date of the adoption of this Section At the conclusion of said amortization, the nonconforming signage must be removed at the cost of the property owner and any replacement signage be in conformance with the requirements of the Barton Road Specific Plan 3 Per Planning Commission recommendation, forty percent (40%) of the City Administrative Cost resulting from the removal of nonconforming signs after the one-year grace period should be added to the total abatement cost o be paid by the property owner 4 Revision of non-conforming sign programs is encouraged to take place ithin the one-year grace period to expedite the process of sign replacemen and compliance once the grace period is over 5 In case complaints are filed on a specific non-conforming sign withi this grace period, that particular sign will be given code enforcement prior ty at the end of the one year period 6 New signs installed after February 6, 1992 are not subject to the on- year grace period New signs need to be installed as per the current sign ode, otherwise immediate code enforcement will take place 7 Effective Date -This Ordinance shall be in full force and effect at 12 01 • M on the 31st day of its adoption 8 Posting - The City Clerk shall cause this Ordinance to be posted in thr:e (3) public places within fifteen (15) days of its adoption, as designated for such purpose by the City Council 9 First read at a regular meeting of the City Council of said City held o the 12th day of March, 1992, and finally adopted and ordered posted at a r-.: lar meeting of said City Council on the 26th day of March, 1992 A'I EST Deputy—City Clerk of the City Mayor of the City of Grand Terrace and of the of Grand Terrace and of the City Council thereof City Council thereof I, Brenda Stanfill, Deputy City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 26th day of March, 1992 by the following vote AYES NOES ABSENT ABSTAIN Brenda Stanfill Deputy City Clerk Approved as to form John Harper City Attorney ir I'-14 l Planning GRANO TERRfiCE'c: Department •yaM.[w.0*, .. TO: Planning Commission FROM: Planmng Department DATE: February 6, 1992 SUBJECT: An amendment to the Barton Road Specific Plan to allow one year of amortization period for existing business signs not in conformance with the requirements of the specific plan APPLICANT: Planning Department LOCATION. Barton Road Specific Plan area RECOMMENDATION: Approval ********************************************** Environmental Review: This project is categorically exempt from environmental review per the California Environmental Quality Act, Sections 15301 g and 15311 a Background/Discussion: In conjunction with the Chamber of Commerce, staff has prepared a sign packet o be distributed to the Barton Road Specific Plan business community Each busines will receive a packet The packet will include a summary of the sign ordinance, a list of ical non-conforming signs and a letter requestmg each business with sign violations to co e in conformance with the sign code within one year (Refer to draft packet, Attachmen 1.) Staff conferred with the City Manager and Planning Commission and received cone tual approval of City Council to pursue this effort (Refer to City Council report dated Oc ober 24, 1991, Attachment 2) ITEM 2 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 Legal council reviewed the packet and required that a Specific Plan Amendment be processed in order to include a section on amortization of existing signs to provide us with the legal back-up for future code enforcement, once the one-year grace period is over (Refer to City Attorney's letter, Attachment 3 ) This sign compliance program is part of an overall "Applicant Friendly" approach the Planning Department has been taking since July, 1991 Through this process, staff expects to educate the business community about the sign ordinance and encourage them to come to the City with revised sign plans on their own initiative Hopefully, the program will demonstrate to the business community our interest in providing the best services possible while enforcing City regulations This sign compliance program consists of an educational approach followed by code enforcement The time period of one year as noted by the Planning Commission in previous meetings appeared to be too extensive Staff has researched the issue and has found that one year is required for the actual implementation of the program, due to the following reasons - Allow time to organize packet distribution by the Chamber, Allow time for businesses to review plan and identify their violations if any, Allow time for businesses to come to the City and have their sign plans reviewed and approved by staff, r a - Allow tune for staff to respond to all phone and counter mquines generated by the distribution of the sign packet, Allow time for processing of sign permits and inspections Sign reviews and inspections will take a large portion of staff time in case the sign packet really works Amendment: The amendment consists of adding the following paragraph on AMORTIZATION of signs to the Barton Road Specific Plan as subsection l.a. of Section F - Sign Regulations of Chapter III - Development Regulations of the Barton Road Specific Plan - page III-21 (Refer to page III-21, Attachment 4) Amortization Any signage not in conformance with the requirement of the Barton Road Specific Plan and having been erected prior to the implementation of such Specific Plan shall have an amortization period of one (1) year from the date of the adoption of this Section. At the conclusion of said amortization, the nonconforming signage must be removed at the cost of the property owner and any replacement signage be in conformance with the requirements of the Barton Road Specific Plan Once the amendment is in place, staff can proceed with implementation of the pro;ram It should be noted that 1) new tenant signs need to be installed per the current sign code, othe ise immediate code enforcement will take place, 2) in case complaints are filed on a specific non-conforming sign withi this grace period, that particular sign will be given code enforcement priori , and 3) revision of non-conforming sign programs is encouraged to take place thin the one-year grace period to expedite the process of sign replacemen and compliance Recommendation: The Planning Department recommends the Planning Commission to recommend to th- City Council the approval of BRSPA-92-01 by the adoption of attached ordinance based of the findings included therein Respectfully submitted, .1,401(, A giTZ S"] Patnzia Materassi Planning Director PM ma Attachments 1 - Draft Sign Packet 2 - Report to City Council dated October 24, 1991 3 - City Attorney's Letter 4 - Barton Road Specific Plan, page III-21 5 - Ordinance ]/7A I j t LO-ki , �Irr 42S,- ... Planning ,GRAND TERRACE, Dcp irtinuit ~•`'" *'`' December 4, 1991 Dear Business Owner, The City of Grand Terrace Planning Department and the Chamber of Commerce are sending this package to provide you with information regarding the City's sign regulations within the Barton Road Specific Plan An educational approach rather than a code enforcement approach is being taken to address the issue of non-conforming and non-permitted signs. The City is giving a one (1) year grace period from today's date to all existing businesses with non-conforming signs or signs without permits to revise/correct or obtain a sign permit for their signs and come in compliance with the City Code. The grace period expires on December 4, 1992. This package includes a summary of sign regulations for the Barton Road Specific Plan area and a summary of findings from a window survey Sign Inventory The summary of sign regulations will give you an idea of what is legal and recommended and the summary Sign Inventory will inform you as to what type of sign code violations are most frequent in our City By reading both documents and looking at the graphics you should be able to determine if you have non-conforming signs on your premises In case your signs conform to the code but have no official sign permit, you are also in violation of the code The Planning Department encourages you to call us,especially on Fridays between 8 00 a m and 5 00 p m, regarding your sign questions We are glad to show you what you can and can not do to become in compliance with the City Code Please contact us as soon as possible, do not wait until December 4, 1992 After the one(1)year grace period,effective code enforcement will take place,and you may be required to remove your sign or have the City remove it at your own cost. Please cooperate We are trying to help your business by improving the image of Barton Road Sincerely, Patnzia Materassi, Planning Director Attachment 1 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 ., (t r r (} r _ ; I ) C ( o / )1,__i /E' �: mmann," r: GREtWTERRECE FINDINGS FROM PRELIMINARY SIGN INVENTORY Department These findings are a result of a "window survey" and reflect the most frequent non- conforming signs within the Barton Road Specific Plan area Findings indicated that the worst problem is with window signs, followed by can signs and monument signs. 1 Window Signs - Some businesses cover up to 100% of store front (window or glass area) with window signs of temporary or permanent type - For business safety and aesthetics, only 25% of window areas should be covered (Please refer to regulations attached ) 2 Can/Box Type - The Barton Road Specific Plan requires that all Signs as Building can signs shall have opaque panels The letters Identification should be the only ones to shine through At (ID) Signs and as night, the can should not be visible Can signs Monument Signs without opaque panels make the sign less legible and are not aesthetically pleasing Most of can-type signs on Barton Road do not have opaque panels 3 Monument Signs - The Barton Road Specific Plan recommends monument signs to have a heavy base and/or columns and be on a planter area Maximum height shall be 6' unless otherwise permitted by the Planning Commission. Many monument signs on Barton Road do not follow this regulations, as some were approved prior to the specific plan and some do not have sign permits Pole signs are no longer permitted 4 Miscellaneous - A frame signs are prohibited, unless approved on a Signs temporary basis Gas stations' excessive signage is discouraged(please refer to gas station sign regulations) Non-permitted signs are also non-conforming A more detailed/business specific sign inventory will be accomplished to help us to help the business commumty to come into compliance with the sign code. Our sign code is a very flexible one if compared with other cities The Planning Commission has the authority for minor deviations from the code to address specific circumstances,without granting privileges to any business in particular. Also, the Barton Road Specific Plan recommends best quality signs which will significantly improve Barton Road streetscape as the landscaping improvements did 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 1 41.4: 171T Y , , ( I — - '<> 1 i�C C _ f;—f�f C' �, f s ^1 UF' .. Plannin!2 GRAND TERRACE Departmcnt %`'""40'y SUMMARY OF SIGN REGULATIONS FOR THE BARTON ROAD SPECIFIC PLAN AREA ALL SIGNS REQUIRE APPROVAL BY THE PLANNING DEPARTMENT/APPROVED SIGN PERMITS, PRIOR TO THE MOUNTING OF SIGNAGE. NEW BUSINESSES ARE NOW REQUIRED TO SUBMIT SIGNAGE INFORMATION TO THE PLANNING DEPARTMENT PRIOR TO THEIR BUSINESS LICENSE BEING APPROVED. CLASS OF BUSINESSES Commercial Single Tenant or Multi Tenant Centers Wall or Canopy - One single face per street or parking lot frontage and maximum of 2-3 per business depending on the Class of Business. Max "allowable sign area" is one square foot -, per each lineal foot of the building frontage Ranging from 75-100 s f. in the General Commercial Subarea and 50-75 s£ in the Village Commercial Area depending on the Class of Business. Window - Permanent lettering (permanent paint or (Part of overall decals) and neon tube letters and/or symbols "allowable sign area") allowed Max 25% of glass area upon which the sign is located Monument - For a center, one double face per each street frontage is allowed. The sign area ranges from 24-32 square feet depending on the class of business and street frontage size 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 Office/Professional Single Tenant or Multi Tenant Centers Wall - One per street or parking lot frontage One-ialf or one square foot per lineal foot of building, 40- 50 square feet maximum depending on Clas. of Business Monument - One per street frontage not to exceed 24 sq are feet Maximum sign height is 6 feet above g .de or maximum or 4 feet above top of planter. S all be setback 5 feet from property line Tenant I D - One per tenant only Allowed below the roofli ne, maximum sign area 10 square feet Signs i ay not be internally lit - Pedestrian Business Directory (wall or monument), quantity to be determined by the Planning Director Maximum sign area 15 sq are feet and maximum sign height 6 feet - Name plate allowed on the wall, one per ten:nt Maximum sign area is 4 square feet attache(' to primate entrance of each tenant Copy limite'i to name and address of each tenant %-` Window - Permanent lettering (permanent paint or (Part of overall decals) and neon tube letters and/or symbol "allowable sign area") allowed. Max 25% of glass area upon which the sign is located Service Stations Business I D. and Pricing - Allowed one per street frontage, max of two Wall/Monument 10%of building face not to exceed 30 s.f for all sign and 24 for monument I D sign Twelve 12) square feet for monument price sign Special Service Signs - Limited to items such as full serve, self serve, air, (wall or ground) water and cashier and may not be illumina ed Allow one per island, not to exceed total of 4 per station Max sign area is 2 s f. If mounted on wall or canopy, no higher than 8 feet Gro nd signs shall not exceed 34 feet in height. Temporary Signs/All Classes of Businesses Temporary Window - Signs allowed in all districts under the following (water color paint, paper) requirements A Maximum sign area is 20% of the window area B Ground floor window areas only and not more than eight feet from finished grade C Limited to temporary messages such as sales or special events, not business identification Temporary Banners - , D One per establishment and 25 square feet in size E Allowed to be displayed maximum 30 days within any 90 day period for grand opening or special sales F May not extend above roof line/attached only to building of business/suite *********************************** NOTES Box-type signs shall have an "opaque" background This means that light can shine only through the letters, the can or box itself can not be lighted This is so that at night, only the letters can be seen, and during the day, only the letters are emphasized, not the box or can This makes the sign more readable and aesthetically pleasing Monument signs shall have a ground base or heavy columns and be placed on a planter area. Signs with very thin wood supports and plaques are no longer in conformance with current regulations Internally illuminated monument can/box signs are also not in conformance with regulations unless the background is made of an"opaque" panel,which means no light shining through it See graphics of wall signs and monument signs (Attachments A and B) A F SIGN REGUL (IONS E-4 The purpose of the sign regulations is to provide the means for adequate identification of buildings and businesses by regulating and controlling the design, size, and location of all signs within the Specific Plan area The intent of these regulations is to establish specific standards for all exterior signirg that will ensure continuity, consistency, and harmony with the architectural quality of the Barton S Road corridor 1 COMPLIANCE REQUIRED No person shall erect, reerect, construct, enlarge, alter, move, improve, remove, con- vert, or equip any sign or sign structure or cause or permit the same to be done con- trary to or in violation of any of the provisions of these sign regulations 2 UNCERTAINTY OF SIGN REGULATIONS 4 If a situation arises that is not covered by these sign regulations or there is am- biguity as to these regulations, the requirements of the Zoning Ordinance shall prevail 3 GENERAL SIGN STANDARDS 4 a No signs or any contnvance shall be devised or constructed so as to rotate, gyrate, blink or move in any animated fashion b Internally illuminated signs are allowed when only individual letters or symbols are illuminated or where internally illuminated signs have dark or opaque backgrounds with light colored letters (reverse backlit) 1 li , r e ,� , v r «� Hv , ,„, yr v ' v r , , 7 }rr r r.r rr ;.rrrr i,t}{_.'.�rr t.,.. r vh it rr r , L 0,r v r{r 4,r 1 (1{ v r v r ,.i r r rr�£,-t 7 yr yr v e• vry / v , v vv v} 7 t.rr i"' r�rr v r r rti rn,. r f�f mrr/vvr r J v v { v} Jv 3 ti{rr r r v r i fr {. r : el.:- "'Ar"'S.::.k^ f{r r INTERNALLY UT LETTERS W1 OPAQUE BACKGROUND —.w..,�..,.L.<,,.,f.,,,, ,rrr vrnvi `e" a,%,4: r.,,*,_ BOX-TYPE SIGN 6 BACKUT INDIVIDUAL LETTERS , I 1 ATTACHMENT A BARTON ROAD CORRIDOR SPECIFIC PLAN DEVELOPMENT REGULATIONS III-21 A o . 'N, u me t (i‘ e ( ri 1\\.3 (:-. i 1 X r ,r t 1 4 _ —,,,, _____ — ' r x Q 2 ` X Q v ...___,, i ,_ ,„.../..a. Il -I •-.. - a }L i. 13{� � -f r r� v1`1,AnA I 1r 1 ATTACHMENT B BARTON ROAD CORRIDOR SPECIFIC PLAN REGULATIONS III-27 �ITy r (:).F4 sy€.:i. 31 Illlllll`, :GRAND TERRACE; Del dllllltill DATE October 24, 1991 TO City Council FROM Planning Department SUBJECT An Educational Approach Towards Sign Code Enforce ent RECOMMENDATION Approval **********************************c*** Background/Discussion A preliminary sign inventory in the form of a window survey was taken by the Pla ng Department staff The inventory revealed that illegal, non-conforming signs are numerous, however, of a minor nature A list of types of illegal, non-conforming signs includes - temporary and permanent window signs exceeding 25% of window are - certain monument signs which do not have a solid ground base or pil. ters within a planter area as recommended by the Barton Road Specific Pl;n can-type signs with clear panels instead of opaque as recommended b, the Barton Road Specific Plan - a few pole signs, non-conforming with height and design guidelines new business signs installed without permits freestanding "A" frame signs in the public right-of-way - excessive signs at gas stations No specific business violations were listed at this time, only the types of viola lions Fortunately, violations are not related to the core of the Sign Ordinance, to the allo able sign area, nor to the number and size of signs In fact, the Planning Departmen has received no complaints regarding the Sign Code since it has been revised and approved with the Barton Road Specific Plan All new commercial centers are complying wit the Attac ment 2 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-66'1 ordinance regulations with ease The problem is less severe than it appeared at first However, it should be addressed In order to bring existing businesses in conformance with the Sign Ordinance, a sign "educational approach" is proposed Whereby businesses will receive a packet explaining the rules and giving them a one year grace period to comply with regulations where applicable Specifically, this would involve the following actions 1 Gain support from the Chamber of Commerce 2 Send (the City or Chamber) to every business owner a sign packet including - summary of Sign Ordinance - summary of types of illegal, non-conforming signs existing in the City at this time - a grace period letter permitting each business to get acquainted with the regulations and correct any violation within a one (1) year period 3 Continue informing new business of sign regulations at the time business licenses are secured 4 Enforcing new, outstanding violations to avoid situations getting out of control, i e signs placed on moving trucks, signs on the public right-of-way, sign without permits and other similar signs. For the information of the City Council,the Planning Staff received support of this proposal, especially Items 1 and 2, at the past Chamber of Commerce retreat If the Council is in favor of this "education first, enforcement later" approach for existing business, staff will proceed in conjunction with the Chamber of Commerce L Recommendation. Staff recommends the City Council move to approve an educational approach for sign code enforcement of existing illegal, non-conforming signs Respectfully submitted, TAAtkuckt-e—A: sg, Patrizia Materassi Planning Director PM ma REVISED CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS October 24, 1991 GRAND TERRACE CIVIC CENTER 6-00 P.M. 22795 Barton Road * Call to Order - * Invocation - Pastor Roger Greenwalt, First Baptist Church of Grand Terrace * Pledge of Allegiance - * Roll Call - STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 10/10/91 Minutes Approve 2 Approval of Check Register No. CRA102491 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non-controversial . They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 102491 Approve B. Ratify 10/24/91 CRA Action C. Waive full reading of Ordinances on Agenda D. Approve 10/10/91 Minutes Approve COUNCIL AGENDA STAFF 10/24/91 - Page 2 of 2 RECOMMENDATION COUNCIL ACTION E Grant Deed (City of Grand Terrace) Accept F Release Bonds for Tract 14471 and Accept Approve Maintenance Bond (Emblem) G Assistant City Manager and Deputy City Authorize Clerk Travel to Sacramento ,\I ? H. Approval of Educational Approach for Sign Approve Code Enforcement 4. PUBLIC COMMENT 5 ORAL REPORTS A Committee Reports (1) Crime Prevention Committee (a) Minutes of 9/9/91 Accept (2) Historical & Cultural Committee (a) Minutes of 10/7/91 Accept B Council Reports 6. PUBLIC HEARINGS - 6 00 P.M. None 7. UNFINISHED BUSINESS A. Formation of Grand Terrace School District 8. NEW BUSINESS A Request from Grand Terrace Youth Basket- ball for Financial Support B Schedule November and December City Council Meetings 9. CLOSED SESSION ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON NOVEMBER 14, 1991 AT 6:00 P.M. AGENDA ITEM REQUESTS FOR THE 11/14/91 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 11/07/91 LAW OFFICES BROWN HARPER BURNS HENTSCHKE F MACKENZIE BROWN 453 5 GLASSELL STREET NEWPORT BEACH (7 4) 551 1915 ALAN R BURNS F X 476 1915 ORANGE CALIFORNIA 92666 JOHN ROBERT HARPER SAN DIEGO (61e) 456 1915 DANIEL 5 HENTSCHKE (714) 771-7726 FA 259 0292 ROBERT E HESSELL FAX 744-3350 OF COUNSEL JOSEPH J HUGHES MICHAEL B MONTGOMERY A PROFESSIONAL CORPORATION December 24, 1991 Patnzia Materassi Planning Director City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Re Barton Road Specific Plan Signage Dear Patnzia Pursuant to your request, I have reviewed the package of materials you intend to provide t s each property owner within the Barton Road Specific Plan with regard to signage Unfortun:tely, both the Specific Plan and the rules set forth in attachment A contemplate the application i f the new standards only upon initial construction, alteration or reerection of signage In or(1 er to require all signage to be in conformance, it will be necessary to amend the Specific P an to include an amortiz_tion of e asting sages. While me amendment is rather simple, it needs to be processed through the Planning Commission and the City Council Proposed language is as follows Section Amortization Any signage not in conformance wi the requirements of the Barton Road Specific Plan and having been erected pnor to the implementation of such Specific Plan shall have an amortization period of on (1) ysar from the date ()f the adoption of this Section. At the conclusion of said amo ' .Ilion, the nonconforming signage must be removed at the cost I f the property owner and any replacement signage be in confo ' ance with the requirements of the Barton Road Specific Plan. Attachm nt 3 RRie'b DEG 21 1991 LAW oFricEs BROWN HARPER BURNS £8 HCNTSCHKE Patnzia Matterasi City of Grand Terrace December 24, 1991 Page Two In addition to this language, the Ordinance adopting these provision should set forth findings based upon the desire to provide aesthetic consistency in the Specific Plan area If you have any questions or comments, please don't hesitate to let me know Yours truly, BROWN, HARPER, BURNS & HENTSCHKE Jam, JOHN R HA E City Attorney City of Grand Terrace JRH/lp cc Tom Schwab, City Manager F SIGN REGULATIONS The purpose of the sign regulations is to provide the means for adequate identificati n of buildings and businesses by regulating and controlling the design, size, and locatio of all signs within the Specific Plan area The intent of these regulations is to establish specific standards for all extenor signsi g that will ensure continuity, consistency, and harmony with the architectural quality of the Barton Road corridor 1 COMPLIANCE REQUIRED No person shall erect, reerect, construct, enlarge, alter, move, improve, rem.ve, con- vert, or equip any sign or sign structure or cause or permit the same to be do e con- trary to or in violation of any of the provisions of these sign regulations a-r 2 UNCERTAINTY OF SIGN REGULATIONS If a situation anses that Is not covered by these sign regulations or there is a - biguity as to these regulations, the requirements of the Zoning Ordinance sh.II prevail 3 GENERAL SIGN STANDARDS a No signs or any contnvance shall be devised or constructed so as to rotate, gyrate, blink or move in any animated fashion b Internally illuminated signs are allowed when only individual letters or symbols are illuminated or where internally illuminated signs ave dark or opaque backgrounds with light colored letters (reverse backlit) m-T1 ~ .f _ £~� { w`; �.r ,~ INTERNALLY UT LETTERS WIOPAQUE BACKGROUND f`~ni`` '~``` _~ BOX-TYPE SIGN 11 BACKLIT INDIVIDUAL LETTERS Attachment 4 BARTON ROAD CORRIDOR SPECIFIC PLAN DEVELOPMENT REGULATIONS III-21 ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING BRSPA-92-01, THE SECOND AMENDMENT TO THE BARTON ROAD SPECIFIC PLAN WHEREAS, the Barton Road Specific Plan was approved by the City Council on January 11, 1990, and WHEREAS, the Barton Road Specific Plan is consistent with the General Plan, and WHEREAS, the "overall goal" of the Barton Road Specific Plan is "To create a dynamic "downtown" commercial center that is attractive and of high quality,unifying community design image,reflective of a"village"identity, and providing an economically viable setting for a balanced mixture of commercial and administrative/professional uses with safe, efficient circulation and access", and WHEREAS, the intent of the Barton Road Specific Plan is to "Contribute to the improvement of both visual and functional attributes of a, Barton Road to help stimulate business activity and to provide a quality '„-� environment for residents of the community", and WHEREAS, signs are an essential visual element in the development of a commercial comdor and therefore should be attractive and effective, and WHEREAS, the intent of the Barton Road Specific Plan sign regulations are to provide an aesthetically consistent team for the Barton Road streetscape and signage, and WHEREAS, the Barton Road Specific Plan sign regulations set forth minimum standards for signs to ensure consistency, continuity and harmony with the architectural quality of the Barton Road Commercial Corridor, and WHEREAS, many sign violations have been found with the Barton Road Specific Plan area, and WHEREAS,the Barton Road Specific Plan sign regulations require sign compliance "No person shall erect, re-erect, construct, enlarge, alter, move, improve, remove, convert or equip any sign or sign structure or cause of permit the same to be done contrary to or in violation of any of the provisions of the sign regulations", and Attachment 5 t WHEREAS, an "educational approach" followed by code enforcement is pref:rred, and WHEREAS, as required by the California Environmental Quality Act, an L tial Study was completed for this project and the project is categorically exempt per Se•tions 15301 g and 15311 a, and WHEREAS, a properly noticed pubhc hearing was held by the Planmng Commission on February 6, 1992 regarding BRSPA-92-01, and WHEREAS, the Planning Commission at its meeting of February 6, 1992 recommended to the City Council that BRSPA-92-01 be approved and adopted, and WHEREAS,the City Council held a properly noticed public hearing on Februa i 13, 1992 on BRSPA-92-01 NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TE' ' . CE, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: 1 BRSPA 92-01,the Barton Road Specific Plan amendment, is hereby app eyed and adopted by the City Council 2 The following paragraph on AMORTIZATION of signs will be added t e the Barton Road Specific Plan sign regulations The paragraph will add Subsection la, amending Section F of Chapter III, Development Regulations 3 Revision of non-conforming sign programs is encouraged to take place thin the one-year grace period to expedite the process of sign replacemen i and compliance once the grace period is over 4 In case complaints are filed on a specific non-conforming sign withi this grace period, that particular sign will be given code enforcement prior ty at the end of the one year period 5 New tenant signs are not subject to the one-year grace period New .igns need to be installed as per the current sign code, otherwise immediate code enforcement will take place 6 Effective Date-This Ordinance shall be in full force and effect at 12 01 • M on the 31st day of its adoption 7 Posting- The City Clerk shall cause this Ordinance to be posted in thr- - (3) public places within fifteen (15) days of its adoption, as designated for such purpose by the City Council. 8 First read at a regular meeting of the City Council of said City held on the 13th day of February, 1992, and finally adopted and ordered posted at a regular meeting of said City Council on the 27th day of February, 1992 ATTEST Deputy City Clerk of the City Mayor of the City of Grand Terrace and of the of Grand Terrace and of the City Council thereof City Council thereof I, Brenda Stanfill, Deputy City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 27th day of February, 1992 by the following vote AYES NOES ABSENT ABSTAIN Brenda Stanfill Deputy City Clerk Approved as to form John Harper City Attorney DATE 2/4/92 STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE•2/13/92 ' SUBJECT- 1992-93 CDBG PROGRAM The County Department of Economic and Community Development, is currently soliciting project proposals for the 1992-93 Block Grant Program The City is required to conduct a public hearing, in order to solicit proposal input from the residents As Council may recall, in the past, the senior citizen center has been the only project that has met the project criteria All projects submitted, must meet at least one of the three CDBG program objectives 1) principally benefitting low and moderate income persons, 2) eliminating slums and blight, 3) meeting a recent urgent need During this period, the City will have approximately $50,000 allocated STAFF RECOMMENDS THAT COUNCIL' OPEN THE PUBLIC HEARING, AND OBTAIN INPUT FROM THE CITIZENRY AFTER RECEIVING SAID INPUT, CLOSE THE PUBLIC HEARING. RLA COUNCIL AGENDA ITEM# G 6