03/12/1992 .N=.....,rF FILE COPY
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GRAND TERR•C
`hl. 0 March 12, 1992
EM.EA
22795 Barton Road
Grand Terrace CITY OF GRAND TERRACE
Cahforma 92324-5295
41 Civic Center
(714) 824-6621
Regular Meetings
2nd and 4th Thursday - 6:00 p m.
Byron R Matteson
Mayor
Hugh J Grant
- Mayor Pro Tempore
Gene Carlstrom
Ronald M Chnstianson
Herman Hilkey
Council Members
Thomas J Schwab
City Manager
Council Chambers
Grand Terrace Civic Center
22795 Barton Road
Grand Terrace, CA 92324-5295
REVISED
CITY OF GRAND TERRACE
REGULAR COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS March 12, 1992
GRAND TERRACE CIVIC CENTER 6 00 P M.
22795 Barton Road
* Call to Order —
Invocation — Pastor Roger Greenwalt, First Baptist Church of Grand Terrace
* Pledge of Allegiance —
Roll Call —
STAFF
RECOMMENDATIONS COUNCIL ACTION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1 Approval of 2/27/92 Minutes Approve
2 Approval of Check Register No. CRA031292 Approve
3 Adopt Revised Investment Policy Approve
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
r
- uONVENE CITY COUNCIL
J Items to Delete
2 SPECIAL PRESENTATIONS
A. Introduction of Miss Grand Terrace Pageant
Contestants
3 CONSENT CALENDAR
The following Consent Calendar items are
expected to be routine & non—controversial .
They will be acted upon by the Council at
one time without discussion Any Council
Member, Staff Member or Citizen may request
removal of an item from the Consent Calendar
for discussion.
A Approve Check Register No. 031292 Approve
B. Ratify 03/12/92 CRA Acton
COUNCIL AGENDA STAFF
03/12/92 - Page 2 of 2 RECOMMENDATION COUNCIL ACTION
C Waive full reading of Ordinances on Agenda
D Approve 2/27/92 Minutes Approve
E Second Annual March of Dimes WalkAmerica Approve
Parade Permit
F. Agreements and Certificate of Deposit for Approve
Street Improvements at 11831 Preston
(Kennedy)
4 PUBLIC COMMENT
5 ORAL REPORTS
A Committee Reports
( 1) Parks & Recreation Committee
(a) Minutes of 2/3/92 Accept
B. Council Reports
6 PUBLIC HEARINGS - 6 00 P.M.
A. Zoning Amendment Z-92-01, E-92-01 Approve
(Hood Communications)
B Specific Plan Amendment (BRSPA-92-01) Approve
7 UNFINISHED BUSINESS
A Adopt Revised Investment Policy Approve
8 NEW BUSINESS
A Establishment of a Written Smoking Policy Approve
for City-Owned Buildings
B Disaster Designation Resolution Approve
9 CLOSED SESSION
ADJOURN
THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL
BE HELD ON MARCH 26, 1992 AT 6 00 P.M.
AGENDA ITEM REQUESTS FOR THE 3/26/92 MEETING
MUST BE SUBMITTED IN WRITING TO THE CITY
CLERK'S OFFICE BY NOON 3/19/92
A
PENDING C R A APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING - FEBRUARY 27 , 1992
A regular meeting of the Community Redevelopment Agency, City of
Grand Terrace, was held in the Council Chambers, Grand Terrace
Civic Center, 22795 Barton Road, Grand Terrace, California, on
February 27, 1992 , at 6 00 p m.
PRESENT Byron Matteson, Chairman
Hugh J. Grant, Vice-Chairman
Gene Carlstrom, Agency Member
Ronald Christianson, Agency Member
Thomas J Schwab, Executive Director
Randall Anstine, Assistant City Manager
Brenda Stanfill, Secretary
Joe Kicak, City Engineer
ABSENT Herman Hilkey, Agency Member
Patrizia Materassi, Planning Director
John Harper, City Attorney
APPROVAL OF FEBRUARY 13 , 1992 CRA MINUTES
CRA-92-07 MOTION BY VICE-CHAIRMAN GRANT, SECOND BY AGENCY MEMBER
CARLSTROM, CARRIED 3-0-1-1 (AGENCY MEMBER HILKEY WAS
ABSENT, AGENCY MEMBER CHRISTIANSON ABSTAINED) , to approve
the February 13 , 1992 CRA Minutes.
APPROVAL OF CHECK REGISTER NUMBER CRA022792
CRA-92-08 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY AGENCY
MEMBER CHRISTIANSON, CARRIED 4-0-1-0 (AGENCY MEMBER
ITILKEY WAS ABSENT) , to approve Check Register No.
CRA022792
MID-YEAR BUDGET ADJUSTMENTS
CRA-92-09 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY VICE-
CHAIRMAN GRANT, CARRIED 4-0-1-0 (AGENCY MEMBER HILKEY WAS
ABSENT) , to approve the following mid-year budget
adjustments•
Debt Service
Increased Revenue 50, 000
Proposed Increase to Fund Balance 50, 000
Revised Projected Fund Balance $485 , 972
C R A AGENDA ITEM NO. 1.
CRA Minutes - 2/27/92
Page 2
Mayor Matteson adjourned the CRA meeting at 6: 10 p m ,
until the next regular City Council/CRA meeting, which is
scheduled to be held on Thursday, March 12 , 1992 at 6: 00
p m
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
' COMMUNITY REDEVELOPMENT AGENCY CITY OF GRF TERRACE
,,� „--- DATE MARCH 12, 1992 CHECK REGISTER NO CRA 031?92
CHECK OUTSTANDING DEMANDS AS OF MARCH 12, 1992
NUMBER VENDOR DESCRIPTION AMOUNT
24798 KICAK AND ASSOCIATES ENGINEERING SERVICES FOR HOUSING REHABILITATION
PROGRAM, 1/27-2/21/92 $1 ,357 00
$1,357 00
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE
COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND k
APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY
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D THOMAS SCHWAB Z
CD TREASURER
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DATE March 9, 1992
STAFF REPORT
CRA ITEM (XX) COUNCIL ITEM ( ) MEETING DATE March 12 , 1992
SUBJECT REVISED INVESTMENT POLICY
The City Manager has met with Councilmembers Christianson and
Hilkey to discuss revisions to the City's Investment Policy. The
discussions focused on increasing the level of safety in the
investment of City funds, while maintaining an adequate level of
liquidity and yield
As a result of these discussions, the following changes in the
policy are being proposed
1 Limiting allowable investments to those that are either backed
by the full faith and credit of the State of California or the
U S Government or that are fully insured by the FDIC or
FSLIC
2 Requiring that the third party trustee on any securities
purchased will be the City's own bank, thereby eliminating the
use of unknown third parties in such transactions
3 Prohibiting the use of outside investment advisers, in light
of the relatively small size of the City's investment
portfolio and the minimal potential increase in yield
Recommendation
The City Council adopt the attached revised Investment Policy for
the City of Grand Terrace
C R A AGENDA ITEM NO. 3
STATEMENT OF INVESTMENT POLICY
FOR -HE CITY OF GRAND TERRACE
1992-93
PURPOSE
This statement is intended to provide guidelines for the prudent
investment of the City s idle cash and to outline the policies for
maximizing the efficiency of the City ' s cash management system The
ultimate goal is to enhance the interest earnings of the portfolio
while ensurinc the safet of the pooled cash
OBJECTIVE
The City ' s cash management system is designed to accurately monitor
and forecast expenditu -es and revenues , thus enabling the City to
invest funds to the fullest extent possible The City attempts to
obtain the highest yield obtainable as lone as investments meet the
criteria established for safety and liquidit'
Investments must be made only in the follow ' -g media
Securities of the L S Government or i :s Agencies
Certificates of Decosits or Time Depos , ts placed with Savings and
Loans or Banks that are fully insured b the FDIC or FSLIC
Local Agency Inves=ment Fund ( State Poo_ )
Repurchase Agreerents placed with the City ' s primary bank
( Securit,, Pacific National Bank )
Passbook Savings Accounts placed with Savings and Loans or Banks
that are insured b" the FDIC or FSLIC
CRITERIA FOR SELECTING INVESTMENTS AND ORDER OF PRIORITY
1 SAFETY The safety and risk associated with an investment
refers to the potential loss of principal , interest , or a
combination of these amounts The City only operates in
those investments considered very safe
2 LIQUIDITY Tr , s refers to the ability to convert to cash
with minimal c ,ance of losing some portions of principal or
interest
3 YIELD Yield is the potential dollar earnings an investment
can provide , otherwise known as rate of return
SAFEKEEPING
Securities purchased from broker dealers snail be held in third party
safekeeping oy the Trust Department of the City ' s primary bank ,
currently Security Pacific National Bank , Grand Terrace Branch
pi
CITY OF GRAND TERRACE PAGE TWO
STATEMENT OF INVESTMENT POLICY
The City strives to maintain the level of investment of all funds as
near 100 percent as possible Idle cash management and investment
transactions are the responsibility of the Finance Department under
the direction of the City Treasurer The City will prohibit the
utilization of outside investment advisors
The basic premise underlying the City ' s Investment Policy is to ensure
_I the absolute safety of the portfolio , maintaining sufficient liquidity
for ongoing cash needs while achieving the highest return possible
Thomas Schwab , City Treasurer
CITY OF GRAND TERRACE
i
CITY OF GP( I TERRACE
DATE MARCH 12, 1992 CHECK REGISTER NO 031?9?
CHECK OUTSTANDING DEMANDS AS OF MARCH 12, 1992
NUMBER VENDOR DESCRIPTION AMOUNT
P7647 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/20/92 $ 349 19
e
P7648 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/20/92 335 68
P7649 ALL PRO CONSTRUCTION STORM DRAIN REPAIRS AND DRIVEWAY/ BERM ON
MICHIGAN 2,900 00
P7650 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/24/92 304 83
P7651 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/24/92 393 28
P7652 INSTITUTION/CHILD CARE PRO REGISTRATION FOR WORKSHOP, CHILD CARE 158 00
P7653 NAT' L RECREATION/PARK ASSOC MEMBERSHIP FOR 1992 90 00
P7654 BRENDA STANFILL LOAN FOR COMPUTER 1,672 70
P7655 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/26/92 454 67
P7656 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/26/92 287 40
P7657 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/28/92 235 55
P7658 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/28/92 279 11
P7659 8 POSTMASTER-COLTON POSTAGE FOR METER 2,000 00
P7660 Z LAVON OCHOA CONTRACTURAL SERVICES, FINANCE FOR 2/17-2/28/92 1,360 72
P7661 n PERS RETIREMENT FOR PAYROLL ENDING 2/28/92 4,548 40
P7662 a SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/3/92 277 82
P7663 m SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/3/92 268 07 O
24768 . COUNTY OF SAN BERNARDINO GEOGRAPHIC DATA REPORT, STORM DRAINS, PARTIAL PAYMENT 1 ,159 37 Z'
24769 > MUNICIPAL MANAGEMENT ASSOC SO CA MEMBERSHIP FOR 1992 40 00 C)
24770 g COUNTY OF SAN BERNARDINO FUEL FOR TRUCKS AND CITY EQUIPMENT 412 18 a
24771 MIKE STANBRA REFUND, RECREATION EXCURSION 38 00 13
24772 (, PARKER & SON PUBLICATION BALANCE DUE ON CA LABOR CODE PUBLICATION 4 97 p
24773 7 DAVID CLOUD REFUND, WASTE WATER DISPOSAL SERVICES 6 52
24774 GUY SEPNEFSKI REFUND, WASTE WATER DISPOSAL SERVICES 3 40
CITY OF GRAND TERRACE
DATE MARCH 12, 1992 CHECK REGISTER NO 03129?
CHECK OUTSTANDING DEMANDS AS OF MARCH 12, 1992
NUMBER VENDOR DESCRIPTION AMOUNT
24775 AA EQUIPMENT SEAT SPRINGS FOR LAWN MOWER S 18 73
24776 AT&T INFORMATION CENTER RENT PHONE FOR EMERGENCY OPERATIONS CENTER, FOUR
MONTHS 17 67
24777 RANDALL ANSTINE AUTO ALLOWANCE FOR MARCH, 1992 200 00
24778 BFI WASTE SYSTEMS TRASH PICK-UP FOR SENIOR CENTER, MARCH, 1992 67 26
24779 BAYLESS STATIONERS OFFICE SUPPLIES AND COPIER PAPER 56 76
24780 BECKLEY CARDY SUPPLIES FOR CHILD CARE 5 63
24781 DANIEL BUCHANAN PLANNING COMMISSION MEETING, 2/20/92 50 00
24782 STATE OF CALIFORNIA FINGER PRINT CLEARENCE, CHILD CARE 54 00
24783 STATE OF CALIFORNIA MAINTENANCE/ENERGY FOR LIGHTS AT BARTON/215, JAN 1992 160 12
24784 CERTIFIED LABORATORIES GRAFFITI REMOVER 227 65
24785 CHEM-LITE INDUSTRIES TRASH BAGS FOR STREET MAINTENANCE 294 16
24786 CITY OF COLTON WASTE WATER DISPOSAL SERVICES FOR MARCH, 1992 32,988 71
24787 EASTMAN KODAK CREDIT CORP LEASE KODAK COPIER FOR MARCH, 1992 223 27
24788 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR SENIOR CENTER 87 98
24789 GRAND CENTRAL PRODUCE PRODUCE FOR CHILD CARE 53 70
24790 GREENWOOD' S UNIFORMS UNIFORMS FOR CITIZENS PATROL 151 40
24791 STANLEY HARGRAVE PLANNING COMMISSION MEETING, 2/20/92 50 00
24792 JERRY HAWKINSON PLANNING COMMISSION MEETING, 2/20/92 50 00
24793 HENAGON LTD COLTON SAND FOR SAND BOX AT PARK 90 73
24794 HONEYWELL, INC MAINTENANCE ON HAVC UNIT, MARCH, 1992 1 ,043 00
24795 HYDRO-SCAPE PRODUCTS IRRIGATION SUPPLIES FOR PARKS 83 62
24796 INMARK NAME PLATE FOR SHERIFF AND BADGE FOR COUNCIL MEMBER 25 05
24797 INTERSTATE BRANDS CORP BAKERY GOODS FOR CHILD CARE 33 75
24798 KICAK AND ASSOCIATES ENGINEERI SERVICES FOR 1/27-2/21/92 ) 11 ,936 00
2
CITY OF GP, ) TERRACE
DATE MARCH 12, 1992 CHECK REGISTER NO 031292
CHECK OUTSTANDING DEMANDS AS OF MARCH 12, 1992
NUMBER VENDOR DESCRIPTION AMOUNT
24799 PATRIZIA MATERASSI AUTO ALLOWANCE FOR MARCH, 1992 $ 200 00
24800 MAUSEN FIRST AID/SAFETY FIRST AID SUPPLIES FOR CIVIC CENTER 88 45
24801 RAY MUNSON PLANNING COMMISSION MEETING, 2/20/92 50 00
24802 NORTHERN HOIST/COMPRESSOR, MAINTENANCE 170 67
24803 OTIS ELEVATOR COMPANY MAINTENANCE ON ELEVATOR, MARCH, 1992 213 78
24804 PHIL PAGE OPEN CLOSE PARK ON DEBERRY, JANUARY, 1992 75 00
24805 PACIFIC BELL PHONE FOR CHILD CARE, SENIOR CENTER, EMERGENCY r,
OPERATIONS CENTER, AND CIVIC CENTER 862 98
24806 PAGENET-ONTARIO MAINTENANCE/AIR TIME FOR PAGERS FOR MARCH, 1992 33 00
24807 PRODIGY SERVICES COMPANY SUBSCRIPTION TO PRODIGY SERVICES, SIX MONTHS 65 70 F
24808 S E RYKOFF & COMPANY FOOD FOR CHILD CARE 444 77
24809 COUNTY OF SAN BERNARDINO STREET MAINTENANCE SUPPLIES 133 44 =
k
24810 COUNTY OF SAN BERNARDINO DUMPING CHARGES FOR 1/16-2/10/92 621 44 -24811 SAN BERNARDINO MEDICAL CENTER PRE-EMPLOYMENT PHYSICALS 115 00
24812 THOMAS SCHWAB AUTO ALLOWANCE FOR MARCH, 1992 200 00
24813 JIM SIMS PLANNING COMMISSION MEETING, 2/20/92 50 00
24814 SOUTHERN CA EDISON COMPANY ELECTRIC FOR STREET LIGHTS AND SENIOR CENTER 3,67J0 93
24815 THE SUN NOTICE OF PUBLIC HEARING 126 60
24816 TODD SUPPLIES FOR CHILD CARE 266 90
24817 UNDERGROUND SERVICE ALARM MEMBERSHIP FOR 1992 258 00
24818 UNOCAL FUEL FOR TRUCKS AND CITY EQUIPMENT 428 71
24819 FRAN VAN GELDER PLANNING COMMISSION MEETING, 2/20/92 50 00
24820 WAXIE JANITORIAL SUPPLIES FOR CHILD CARE CENTER 64 82
24821 RONALD WRIGHT PLANNING COMMISSION MEETING, 2/20/92 50 00
3
CITY OF GRAND TERRACE
DATE MARCH 12, 1992 CHECK REGISTER NO 031292
CHECK OUTSTANDING DEMANDS AS OF MARCH 12, 1992
NUMBER VENDOR DESCRIPTION AMOUNT
PAYROLL FOR FEBRUARY, 1992 $ 96,674 60
TOTAL $170,463 84
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY
LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE
OPERATION OF THE CITY
to,c,_, .5,4,2 f'
THOMAS SCHWAB
FINANCE DIRECTOR
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CITY OF GRAND TERRACE PENDING CITY
COUNCIL APPROVAL
CITY COUNCIL MINUTES
REGULAR MEETING - FEBRUARY 27, 1992
A regular meeting of the City Council of the City of Grand Terrace was called
to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton
Road, Grand Terrace, California, on February 27, 1992 at 6 00 p.m
PRESENT Byron Matteson, Mayor
Hugh J. Grant, Mayor Pro Tem
Gene Carlstrom, Councilmember
Ronald Christianson, Councilmember
Thomas J. Schwab, City Manager/Finance Director
Randall Anstine, Assistant City Manager
Brenda Stanfill , Deputy City Clerk
Joe Kicak, City Engineer
ABSENT Herman Hilkey, Councilmember
Patrizia Materassi , Planning Director
John Harper, City Attorney
The meeting was opened with invocation by Councilmember Gene Carlstrom,
followed by the Pledge of Allegiance led by Mayor Pro Tem Grant.
Mayor Matteson convened City Council meeting at 6 00 p.m.
Mayor Matteson reconvened City Council meeting at 6 10 p.m.
CONSENT CALENDAR
CC-92-23 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY MAYOR PRO TEM GRANT,
CARRIED 4-0-1-0, to approve the remainder of the Consent Calendar
with removal of Item D.
A APPROVE CHECK REGISTER NO 022792
B RATIFY 02/27/92 CRA ACTION
C WAIVE FULL READING OF ORDINANCES ON AGENDA
E. DENY REFUSE EXEMPTION (SHRUM)
F GRAND TERRACE DAY PARADE PERMIT
ITEMS REMOVED FROM CONSENT CALENDAR
3D Approve 2/13/92 Minutes
COUNCIL AGENDA ITEM#3D
Council Minutes - 02/27/92
Page 2
CC-92-24 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED
3-0-1-1 (COUNCILMEMBER CHRISTIANSON ABSTAINED AND COUNCILMEMBER
HILKEY WAS ABSENT) , to approve the February 13, 1992 City Council
Minutes.
PUBLIC COMMENT
Barbara Pfennighausen, 22111 Ladera St. , Grand Terrace, remarked that
the Senior Center sponsored its first dance on February 15, 1992 and
expressed satisfaction with the number of people in attendance at the
event She added that the second dance will be held on Saturday, March
14, 1992 from 7 00-10 00 p.m. and will have a St. Patrick' s Day theme.
She also announced that the March dance will feature live entertainment
conducted by a former, professional Las Vegas style entertainer. She
invited Council and the general public to attend the dance
Angelina Gonzales, 22611 Raven Way, Grand Terrace, expressing objection
to a Boys' Home that is to be opened on Raven Way, questioned whether
that project can be relocated
Mayor Matteson, indicated that the State has jurisdiction over group
homes but added that the City can notify the Sheriff' s Department if
there are any violations of the law at the Boys' Home.
Angelina Gonzales, 22611 Raven Way, Grand Terrace , inquired as to where
to send a petition stating objection to the group home
Mayor Matteson, stated that she can send a petition to the City or to
her Senator but commented that it is illegal to restrict the location
of a boys' home.
City Manager Schwab, explained that the City Council passed a law
requiring group homes to obtain a conditional use permit from the City
thus ensuring that all of the homeowner' s within 300 ' of the proposed
group home would be notified of its intended use He remarked,
however, that all cities were subjecting group homes to similar
restrictions and, therefore, a senator created a bill that made it
illegal to discriminate against group homes that have 6 or fewer
residents. He indicated that if the City is given the address of the
proposed group home, the City will investigate to determine whether
that home is licensed for that purpose by the State. Although
indicating that the State would not support the withdrawal of the
license of a group home on Cardinal , he expressed optimism that if the
City obtains sufficient information regarding the improper operation of
the home in question, the State may be pursuaded to retract the group
home's license Expressing chagrin that the State removed the City' s
power in the matter, he expressed his opinion that group homes do
impact neighborhoods and added that homeowners should be allowed to
express objection to the location of a group home in their vicinity.
Angelina Gonzales, 22611 Raven Way, Grand Terrace, indicated her belief
that a group home was only allowed to support 4 children.
Council Minutes - 02/27/92
Page 3
City Manager Schwab, clarified that the State stipulated that a group
home can have 6 clients, explaining that there are usually 2
supervisors at the site.
Angelina Gonzales, 22611 Raven Way, Grand Terrace, requested that extra
law enforcement units patrol the area of the group home and inquired as
to whether the homeowners could create a Neighborhood Watch Program.
City Manager Schwab, encouraged the residents to begin a Neighborhood
Watch Program and referred Ms Gonzales to the City's Community
Services Officer, Sharon Korgan.
Angelina Gonzales, 22611 Raven Way, Grand Terrace, remarked that the
new residents are currently in the process of moving into the group
home and noted an excessive number of cars at the residence.
Mayor Matteson, suggested that Ms,. Gonzales obtain the address of the
home in question and provide that information to the City Manager
ORAL REPORTS
5A. Committee Reports
1 Historical & Cultural Committee
(a) Minutes of 2/3/92
CC-92-25 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER
CHRISTIANSON, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT) , to
accept the Historical & Cultural Committee Minutes of February 3,
1992.
2 Crime Prevention Committee
(a) Minutes of 1/13/92
CC-92-26 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY MAYOR PRO TEM
GRANT, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT) , to accept
the Crime Prevention Committee Minutes of January 13, 1992
5B. Council Reports
Mayor Matteson, expressed sympathy for longtime Grand Terrace
residents, the Jays, regarding the cancer surgery performed on Mr
Harry Jay
Councilmember Christianson, remarked that he and Councilmember
Hilkey met with the City Manager regarding the City' s investment
policy and announced that a report and revised policy will be
presented at the upcoming Council meeting.
Council Minutes - 02/27/92
Page 4
Councilmember Carlstrom, announced that he attended the Inland
Empire Board of Director' s meeting in the City of Highland on
Wednesday, February 26, 1992 and added that the next meeting will
be held at Grand Terrace City Hall .
PUBLIC HEARING
6A. Prioritize 1992-93 CDBG Projects
1
Mayor Matteson opened discussion to the public ,�
Barbara Pfennighausen, 22111 Ladera St. , Grand Terrace, suggested
improvements on the double doors that exit on the south side of the
Senior Center and specifically stated that there are no steps
leading to the ground, adding that the foundation extends 4-6
inches past the base of the door which creates a safety hazard.
She stated that the addition of a patio to the Senior Center will
alleviate the danger.
Mayor Matteson, responded that the improvements Ms Pfennighausen
offered for consideration can be included with the improvements on
the Senior Center.
Mayor Matteson returned discussion to Council
CC-92-27 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CHRISTIANSON,
CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT) , to approve the
following priority listing for the 1992-93 CDBG Projects
1. Continuation of Senior Center improvements.
2 Construction of a sound attenuation wall at Grand Terrace
Elementary School .
3. Construction of a slump stone wall along Grand Terrace Road
Trailer Park.
NEW BUSINESS
8A. Mid-year Budget Adjustments
CC-92-28 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER
CHRISTIANSON, CARRIED 4-0-1-0 ( COUNCILMEMBER HILKEY WAS ABSENT) , to
approve the following budget adjustments
Adjustments to Revenue Estimates
10-300-07 Cigarette Tax $ -7,500
10-500-01 Court Fines 5,000
10-700-02 Refunds (Worker 's Compensation) 9,500
26-100-01 Terrace Pines Assessment District 9,446
26-101-01 Pico & Oriole Assessment District 8,000
26-102-01 Forest City II Assessment District 1,000
40-700-01 G.T. Public Financing Authority Bond Proceeds 2,912,303
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Council Minutes - 02/27/92
Page 5
Labor Cost Adjustments
10-120 City Manager $ -8,000
10-125 City Clerk 2,500
10-140 Finance 3,000
10-180 Community Services -7,000
10-370 Planning 10,000
10-430 Recreation -15,000
10-440 Child Care 12,000
21-572 Waste Water Disposal 2,500
Adjustments to Expenditures
10-125-250 City Clerk 2,000
10-190-220 Non-Departmental 2,280
10-430-221 Recreation -2,400
10-430-230 Recreation Advertising -2,000
10-440-247 Child Care 3,200
10-440-701 Child Care Bond Payment 3,666
10-631-255 Storm Drain Maintenance -10,000
10-801-120 Planning Commission Stipends -2,000
10-802-212 Crime Prevention Newsletter -2,000
10-805-219 Senior Center Furniture -3,500
10-805-700 Senior Center Irrigation & Landscaping 17,726
12-903-255 Storm Drain Construction 15,540
13-445-700 Grand Terrace Road Park Site -61,845
21-572-701 Waste Water/Colton Litigation 127,480
21-572-900 Waste Water Maintenance 14, 200
Terrace Pines Assessment District
26-600-238 Utilities - Street Lighting 1,000
26-600-239 Utilities - Water 2,000
26-600-245 Landscape Maintenance 6,446
Pico & Oriole Assessment District
26-601-238 Utilities - Street Lighting 1,000
26-601-239 Utilities - Water 1,500
26-601-245 Landscape Maintenance 5,500
Forest City Phase II Assessment District
26-602-238 Utilities - Street Lighting 1,000
40-100-700 G.T. Public Financing Authority Capital 2,921,303
Projects
CHANGES IN PROJECTED YEAR-END FUND BALANCES AS A RESULT OF MID-YEAR BUDGET
REDUCTIONS
General Fund
Increased Revenue Estimate $ 7,000
Increased Appropriations -25,206
Council Minutes - 02/27/92
Page 6
Decreased Appropriations 26,900
Proposed Increase to Fund Balance 8,694
Revised Projected Fund Balance $603,307
Storm Drain Fund
Increased Appropriations $ 15,540
Proposed Decrease to Fund Balance 15,540
Revised Projected Fund Balance $481,754
Park Development Fund
Decreased Appropriation $ 61,845
Proposed Increase to Fund Balance 61,845
Revised Projected Fund Balance $ 45,667
Waste Water Disposal Fund
Increased Appropriations $141,680
Proposed Decrease to Fund Balance 141,680
Revised Projected Fund Balance $773,087
Assessment Districts
Reflect Revenue $18,446
Reflect Appropriations -18,446
No Impact to Fund Balance -0-
Revised Projected Fund Balance $ 3,800
Public Financing Authority Capital Fund
Reflect Revenue $2,912,303
Reflect Appropriations -2,912,303
No Impact to Fund Balance -0-
Revised Projected Fund Balance $1,551,328
ORDER OF ADJOURNMENT
Mayor Matteson adjourned the City Council meeting at 6 50 p m , until
the next regular CRA/City Council meeting, which is scheduled to be
held on Thursday, March 12, 1992.
Deputy City Clerk of the City of
Grand Terrace
MAYOR of the City of Grand terrace
, t
DATE: March 5, 1992
STAY REPORT
CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE' March 12 , 1992
SUBJECT SECOND ANNUAL MARCH OF DIMES WALK AMERICA PARADE PERMIT
FUNDING REQUIRED
NO FUNDING REQUIRED XX F� I,
The second annual March of Dimes Walk America in Grand Terrace will
be held Sunday, April 26, 1992 , between the hours of 7. 00 and 11: 00
a m This is a relatively short walk geared towards family
participation The route consists of 5 3 miles of surface streets
within the City of Grand Terrace, as described on the attached map
The March of Dimes is a national organization that raises research
funds for the prevention of birth defects. The Inland Counties
Chapter March of Dimes has provided over a half million dollars in
research grants to medical centers and universities.
STAFF RECOMMENDS THAT COUNCIL•
COUNCIL GRANT THE MARCH OF DIMES A PARADE PERMIT TO CONDUCT THE
SECOND ANNUAL MARCH OF DIMES WALK AMERICA IN THE CITY OF GRAND
TERRACE, AND WAIVE THE PARADE PERMIT FEE
TS:yjm
Attachment
COUNCIL AGENDA ITEM# 3
START/FlNISH
TERRACE HILLS
COMMUNITY PARK
OBSERVATION-0 1
PRESTON
W c
gMT. VERNON m `—'
v � co
MICHIGAN
m
ij
c1Tr
12-8 5182
o-
GZFnDTERRce STAFF REPORT
ry41•CMmC,1
Date March 9, 1992
22795 Barton Road
Grand Terrace Meeting Date March 12, 1992
California 92324-5295
Civic Center Subject Kennedy - 11831 Preston
(714) 824-6621 As conditions of approval of buildint permit,
to
install improvements to residential street standard along dtheylected frontage
of the parcel at 11831 Preston Street and enter into a lien agreement
if the street remains at collector standard and these improvements are
required at some future date
s
Attached
you will find a Certificate of Deposit for the improvements
and the two agreements
Byron R Matteson
Mayor STAFF RECOMMENDS THAT CITY COUNCIL
Hugh J Grant 1 Accept the Certificate of Deposit in the amount of
Mayor Pro Tempote S9,350 00
;Gene Carlstrom 2 Approve the Agreement for installation of these
onr�_:v1 Christianson improvements and authorize the Mayor to sign this
Herman Hilkey Agreement
CounLll Members
3 Approve the Lien Agreement, authorize the Mayor to sign it
ThomasJ Schwab and direct the City Clerk to record the Agreement
City M mager
JK/ct
COUNCIL AGENDA III/ 3 F
,,,,.....r.. 12-5 3343
• ct T y i 12-8 5182
.ii. (74.c. - 12-9 1145
-RANDTERR'C
~"',•em�ew 014.
22795 Balton Road February 24, 1992
Grand lellace
Ualiloinia 92324-5295
Civic Culler Mr E Romayne Chi nnock
(714) 824-6621 22935 Arl i ss Drive
Grand Terrace, CA 92324
Re Grading - 11831 Preston St (Kennedy)
Dear Mr Chi nnock '
This is to confirm our discussion on February 21 , 1992 regarding the
Byron R Matteson proposed grade ng for a single family residence at 11831 Preston Street
M iyor
On that date, we reviewed a grading plan prepared by Thatcher Engineering
Hugh 1 Giant and Associates dated February 19, 1992 and determined that the grading as
M iyoI l'io ILmpoii. proposed by that plan was satisfactory to you The proposed grading woul d
result 1n an amount equal to or less than storm water run-off experienced
Gc,neCailstronl . by you from subject property in its currently undeveloped conditi
tonald M Chi stlanson (Grading Plan furni shed to you )
Heiman Ilill.ey
Counlll Munbus Based on that discussion, we are prepared to issue a grading permit for
subject property
Thomas 1 Schwab
Cil} Miniger If you have any questions, do not hesitate to call me
Ver truly yours,
7
it
JOSEPH KICAK
/
City Engineer
JK/ct
cc Mrs Elizabeth Kennedy
Thomas Schwab, City Manager
Patri zi a Materassi , Planning Director
,,,",c� 12-8 5182
-- (t T r 1 12-9 1145
e3u --
'?RAHD TERR-C
1 ` February 21 , 1992
�•V�M�E.1 1��•
22795 Batton Road
Grand TLrtace Mr and Mrs Dennis Kennedy
-'lilotnta 92324-5295 11821 Holly Street
Civic Center Grand Terrace, CA 92324
(714) 824-6621 Dear Mrs Kennedy
Your security in the amount of $9,350 00 for the improvements along the
frontage of subject property may be in one of the following'
1 BONDS, AGREEMENTS AND CASH DEPOSIT
(a) Performance Bond - $8,500 00
Byron R Matteson (b) Labor and Material Bond - $4,250 00
Mayor (c) Cash Deposit - $850 00
Hugh J Giant 2 Time Certificate of Deposit, from the depositor (Kennedy) with
M iyor Pro lerpore principal payable to City of Grand Terrace in the amount of $9,350 00
Interest to accrue to the account of the depositor. Certificate to bir
Gene Carlsttom properly endorsed by the City and surrendered to the depositor upor
1 tldM Christianson completion of improvements (recommend 1 year maturity from the date o,
Herman Htlkey deposit) or renewed for another year and surrendered by the City upor
Council Members completion of improvements
Thomas Schwab If you have any questions, please call me
( fly Man iger
cry truly yours,
(1 ' a _.---
JOSEPH KICAK
/City Engineer
JK/ct
WE THE Utl'1F-f -L 11-,[4L Li F AF I- [ES. HI+F ED 1 Abi-f_E TO ME
FUi I. 1) H1NNL
' TI IE= -,' OF E r I I f HE PORT H WE E, 1 F ll11 ION OF 1 1 I.1 it
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Recording Requested by
City of Grand Terrace
When Recorded Mai1 To
CITY CLERK
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92324
Space above this line for Recorder's Use
LIEN AGREEMENT
We, the undersigned, Dennis Dean Kennedy and Elizabeth Ann Kennedy, Husband
and Wife, as joint tenants, holding fee title to the real property known as
11831 Preston Street, Grand Terrace, California, 92324, do hereby covenant
for ourselves our heirs and assigns, that, if and when the City of Grand
Terrace determines that it is necessary to remove curb and gutter,
installed pursuant to requirements based on residential street of 36 foot
width curb to curb and reinstall or cause to be reinstalled said curb and
gutter and widen the roadway based on collector standard of 44 feet curb to
curb, along with the installation of sidewalk, street light and necessary
grading and/or retaining wall in, or adjacent to said real property at
11831 Preston Street, Grand Terrace, California, said owner of the real
property shall install said improvements at the request of the City of
Grand Terrace and shall bear the cost of such installation of improvements
We further do hereby grant a lien on the aforesaid real property located at
11831 Preston Street, Grand Terrace, California in tnat amount of money
necessary to pay for the cost of said improvements at the time said
improvements are constructed Upon completion of construction and upon
payment for said improvements, this lien will be satisfied and released
The real property referred to in this Agreement is situated in the City of
Grand Terrace, County of San Bernardino, State of California and described
as follows
PARCEL NO 1
All that portion of Lot 14, VISTA GRANDE TRACT, in the City of Grand
Terrace, County of San Bernardino, State of California, as per plat
recorded in Book 17 of Maps, page 10, records of said County, described as
follows
Beginning at a point 247 00 feet South of the Northwesterly corner of said
Lot 14, measured along the West line of said Lot thence continuing along
said West line, South 108 48 feet, to a point which is South 355 48 feet
from the Northwesterly corner of said Lot 14, thence North 89 Degrees 58
Minutes East 259 94 feet, thence North 12 Degrees 37 Minutes 40 Seconds
West 38 63 feet, thence North 02 Degrees 58 Minutes 40 Seconds East 90 54
feet, thence South 85 Degrees 33 Minutes 20 Seconds West 256 42 feet to the
POINT OF BEGINNING
This covenant and lien shall run with the land, and the cost of
improvements above referred to shall be a charge on the above described
property in whose so ever hands it shall be at the time of such
improvements
Lien Agreement
Page 2
Dated this �� day of re f✓ati�( 199
CITY OF GRAND TERRACE I
Mayor
By
en m s Dean Kennedy
By
kp (_i-Eliza eth Ann Kennedy �
Husband and Wife as Joint Tenants
ATTEST
City perk
Approved as to form
City Attorney
State of California
County of 5- ,Cc`rc ) ss
On pia —9a before me -f'Ct'\\(K lbn�, l , notary Public in
and for said State, personal y appeared - .n1-Th �4 kf nncrwv
and 0,7 (.{_.4, Ann y (known to me or proved to me on the)basi s
of satisfactory evidence to be the persons whose names ale subscribed to
the within instrument and acknowledged that they executed the same
Witness my hand and official seal
My commission expires I4 )h , 11 1X �q9J- , �`+.. offlclAl SEAL
?""�— / �,�1• BRfNDA srANFILL
/ *.., Notary Public-CaUfomla
'C Q�l lyJ t� RNARDNO COUNTY
TT19� My Com Expires
Q �"" Apol28 1995
STREETS AND STORM DRAIN AGREEMENT
THIS AGREEMENT, made anc entered into this --)LLN day of �fogrr- ,
19 �2, by and between the CITY OF GRAND TERRACE, State of California,
hereinafter called "CITY" and Dennis Dean Kennedy and Elizabeth Ann
Kennedy, husband and wife, hereinafter called, "Owner"
WITNESSETH
FIRST That the Owner fo- and in consideration of the acceptance by the
City Council of the public rights-of-way offered for dedication in
conjunction with development of single family residence on the parcel known
as 11831 Preston Street (Sa-91-20), hereby agrees at its own cost and
expense, to furnish all equipment, labor, and material necessary, and
before the expiration of trio years from the date hereof, to perform and
complete in a good and worknanlike manner all work and improvements, along
the frontage of said parcel according to Plans and Profiles to be prepared
and approved for resident al street standard for subject frontage and
Standard Drawings and Spec fications, and to do all the work incidental
thereto, which said Plans, 3rofiles, Standard Drawings and Specifications
are to be filed in the Office of the City Engineer and are hereby made a
part of this Agreement That said work and improvements shall be done to
the satisfaction of said Cit./ Engineer and shall not be deemed complete
until approved and accepted as completed by the City Council That the
estimated cost of said woi ' and improvements is the sum of Nine Thousand
Three Hundred and Fifty Dollars ($9,350 00)
SECOND The City, the City Engineer and all officers and employees of
the City, shall not be answerable or accountable in any manner for any loss
or damage that may happen -o the work or any part thereof, for any of the
materials or other things used or employed in performing the work, or for
any injury to any person or persons, either workmen or anyone employed by
him, against all of which njuries or damages to persons and property the
Owner or his contractor hay.ng control over such work must properly guara
THIRD The Owner shal indemnify and save harmless the City, and all
officers and employees of -he City, from all suits or actions of every
name, kind of description Drought for, or on account of any injuries or
damages received or sustai-ed by any person or persons, by or from the
Owner, his contractor or agents or employees of them, in the performance of
the work required hereunder
FOURTH It is further agreed that said Owner will at all times from
the acceptance by the City Council of the public rights-of-way offered for
dedication in said parcel , up to the completion by the Owner and acceptance
of said work and improvements by said Council , give good and adequate
warning to the travelling public of each and every defective or dangerous
condition existent on sale rights-of-way and will protect the travelling
public from such defective or dangerous conditions That is understood and
agreed that until the compretion of all the improvements herein agreed to
be performed, and proposed and proposed road rights-of-way not accepted as
improved shall not be accepted into the City Maintained Street System and
said Owner may, with approval of the City Engineer, close all of a portion
of any street whenever it is deemed necessary to protect the travelling
public during the making of the improvements herein agreed to be made And
the Owner hereby agrees to pay for such inspection of the work and
improvements as may be required by the City
FIFTH It is further agreed by the parties hereto, that the Owner will
furnish two good and sufficient bonds in accordance with Section 11612,
Business and Professions Code, State of California Such bonds may be in
one or more of the following forms (1 ) a cash deposit, (2) a bond by one
or more duly authorized corporate sureties, or (3) an instrument of credit
from one or more financial institutions subject to regulation by the State
or Federal Government, pledging that the funds necessary to meet the
performance are on deposit and guaranteed for payment, and agreeing that
the funds designated by the instrument shall become trust funds for the
purposes as above set forth
r
1 t
St) eets and Storm Drain Agreement
Page Two
The owners elected to post certificate of deposit in the amount of
$9,350 00 as security, an amount equal to the total estimated cost of the
improvements, for the faithful performance of the Agreement Should the
security of $9,350 00 become insufficient, said Owner agrees to post
additional cash or certificate of deposit within ten days after receiving
notice that said securities are insufficient Securities as herein
required shall remain in full force and effect until all work is completed
and accepted by the City
SIXTH It is further agreed by and between the parties hereto, that in
the event it is deemed necessary to extend the time of completion of the
work contemplated to be done under this Agreement, said extension may be
granted by the City Council and shall in no way affect the validity of this
Agreement or release the certificate of deposit attached hereto It is
understood, in the event of such extension of time of completion of the
work required hereunder, that the City may re-estimate the value of
uncompleted work based upon the current estimated unit prices and, if
deemed necessary, to adjust certificate of deposit amounts accordingly
ATTEST
City Clerk
City of Grand Terrace CITY OF GRAND TERRACE
BY BY
Mayor
NAME: OF OWN�12S
) BY iA
TENNIS DEAN KENN DY
—16
BY
EBA ETH ANN KENNEDY
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oer�.l "" ,,• �,fer Time Deposit Receipt -
• 13:1Bank of Americaz apra,444, G
111'Sli Y DATE FEBRUARY'-2u;1992`""""BRANCH REDLANDS MAIN No
ELIZABETH KENNEDY YIELD' 3 77 '"
. PURCHASED BY f$AMOUNT $4,390 00
PAYABLE TO CITY OF GRAND TERRACE * * * * * * * * TERM 9 MONTHS
ACCOUNT# 06300 — 00123
• •-..—SIGNRURE
•- publlca •n(s)you receive contains the terms and conditions of this account This time deposit will be reinvested automatically for the
-.me term •on maturity or on the effective date of a deposit or withdrawal made during the grace period (The grace period is two business
.ays for - s of 89 days or less,ten calendar days for terms of 90 days or more beginning on the maturity date)The new interest rate will
- nterest rate in effect on the date your funds are reinvested
* Interest compounded daily Yield assumes deposit and interest remain in the account for a year at the same interest rate.
. yourIMPORTANT penaltyINFORMATIONd '
Ifby this withdraw
aNOT TRANSFERABLE EXCEPT IN ACCORDANCE tures a substantial
THE ULES AND REGULATIONS OF THE FEDERAL RESERVE j
BOARD
NnT NEGOTIABLE Bank of America NT&SA Member FDIC ; I
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tif- t{ 1
CITY OF GRAND TERRACE RECEIVED
PARKS AND RECREATION COMMITTEE F E B 2 8 1q92
MONDAY, FEBRUARY 3, 1992 CITY CLERK'S DEPT
MINUTES
The Parks and Recreation Committee met at it's regular monthly meeting
on February 3, 1992 in the Community Room at the Civic Center at 1900
hours.
•
MEMBERS PRESENT Lenore Frost , Chairperson, Dick Rollins, Recording
Secretary, JoAnn Johnso, Mike O'Connell, Bill Johansen,
Marcia JoHansen and Barbara Fasenmyer.
MEMBERS ABSENP • None
CITY STAFF Karen Gerber
c �
ITEMS : #1 The Minutes of the meeting of January 6, 1992 were
distributed to the members present for reading and
approval. Due to the fact that there were numerous
errors written into the Minutes, Dick Rollins was
directed to re-type the minutes removing eroneous
information. Corrections were noted with acceptance
of the Committee membership.
#2 Considerable discussion revolving around the proposed
route of the Santa Ana River Trail and what might be
planned for Grand Terrace to participate along with
other a gencies of both Riverside and San Bernadino
Counties.
#3 The Committee discussed the possibilityof this Committee
participating in the Grand Terrace Days Parade scheduled
for June. The Committee voted not to participate but it
was left open for individual members to participate on
their own.
#4 JoAnn Johnson reported that most of the new landscaping
had been completed at the new Senior Center. She brought
up the subject of the facility identification sign that had
been proposed at the juncture of Mt Vernon Avenue and Grand
Terrace Road. Karen Gerber stated that she would find out
about the status of the new sign.
#5 Barbara Fasenmyer related tnat she had been in communication
with Terrace Hills Junior High School's Site Council regarding
monthly tours and inspections of the athlectic fields.
#6 Karen Gerber outlinned further on the City's Recreation
Program for the balance of the Winter. She reminded the
Committee that "Easter Bunny Time" was approaching and that
the Committee should be planning for participation.
COUNCIL AGENDA ITEM# 5 P.U.c,
PARKS AND RECREAT ION COMMITTEE
February 3, 1992
MINUTES•
PAGE #2
ITEMS #7 Mike O'Connell reported to the Committee on the situation
involving expenditures of monies to the various athletic
groups and clubs within Garand Terrace. After lenghly
discussion it was decided that an Action Item be submitted
to the Council concerning the disbursement and usage of
public Funds to individuals who come before the Council re-
questing money for their organization.
The Committee is requesting the Council to submit all requee+^
for monies to the advisory Parks and Recreation Committee fc
the Committee' s study prior to allocating any money. The Comm-
ittee felt that some funds were not being used properly and in
some cases not spent at all for the intended purpose. It was
stated that no teams or individuals representing any teams be
allocated funds without prior approval by the Committee.
Recognizing that this Committee' sole function is to make re-
commendations in the advisory capacity to the Council.
#8 The Committee voted unanimously for an Action Item requesting
City Staff to research and outline what is available for future
Parkland in order to meet the State's minimum standards for
Parklands for a community the size of Grand Terrace.
#9 It was agreed that more and accurate communication should be
established between this Committee and the Council and Staff
so as to bring about a better lifestyle for this community. `
There being no fudther business to discuss the meeting was
adjourned at 2015 hours.
Respectfully submitted,
Dick Rollins,
Recording Secretary
rhr/.
Y I�
ILO
x 2-4 Planning
RAND TERRACE
Department
ry'V4M■!"1ff
DATE• March 12, 1992
TO City Council
FROM Planning Department
SUBJECT Z-92-01, Amendment to Title 18 of the Grand Terrace
Mumcipal Code (the City's Zomng Ordinance) Zomng
amendment to allow manufactured/modular units to be
installed on a permanent basis to house office activities in the
City Industrial Districts (M2 and MR)
E-92-01, Environmental Review of Z-92-01
APPLICANT Hood Communications and Planning Department
LOCATION 21496 Main Street, M2 and MR Industrial Districts
RECOMMENDATION: Approval of Z-92-01 and E-92-01.
SUMMARY.
The approval of this zoning amendment consists of
1 Zoning amendment at large to allow modular uses for offices purposes to be
a Conditionally Permitted Use in the industrial districts, and
2 Site-specific proposal to allow proposed modular structure located at 21496
Main Street to become permanent subject to a Conditional Use Permit
*********************************
COUNCIL AGENDA ITEM# (v a
22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621
BACKGROUND
1 Zoning amendment at large.
At its meeting of February 20, 1992, the Planning Commission recommended to the
City Council the approval of Z-92-01 and E-92-01 with minor alterations to proposed
ordinance While the Planning Commission approves the use of modular structures
for office purposes to be a Conditionally Permitted Use in the Industrial Districts,
members were at first concerned with the impact of several modular units on one
site Therefore, amendments were made to the ordinance to discourage the use of -
several units on the same site Also, the Planning Commission found that procedures "
such as Site and Architectural Review and the Conditional Use Permit process are
sufficient to ensure that a project meets City standards and policies (Please refer
to Planning Commission report, Attachment 2)
2 Site-specific proposal.
The original applicant for this proposal was Hood Communications The Planning
Department expanded its scope to incorporate all Industrial Districts
The applicant's intent is to make the modular structure currently permitted by a 2
year duration Conditional Use Permit into a permanent structure Ultimately, an
office complex will be built on site, and the current modular office structure is
proposed to stay
In case this proposal is approved as presented, modular uses will be a conditionally
permitted use in the Industrial Districts for office purpose only, and the applicant will
be required to apply for a Conditional Use Permit to make his structure permanent
once the current Conditional Use Permit expires Thus, providing the Planning
Commission with the opportunity to ensure enforcement of City standards and
policies
RECOMMENDATION:
The Planning Commission recommends to the City Council the following action
1 Approve Negative Declaration E-92-01, and
2 Approve Zoning Amendment Z-92-01 by adopting attached ordinance with
findings and conditions included therein
It should be noted that the City Council has the right to approve the site-specific proposal
separately from the zoning amendment at large Please refer to optional Ordinance
attached as Attachment 3 ) Both issues are subject to this public hearing and have been
properly noticed To date, no comments have been received by the Planning Department
Respectfully submitted,
T4<lit,tkai —CL1
Patrizia Materassi
Planning Director
Attachments 1 - Ordinance and its attachments (Chapters 18 39, 18 40 and 18 66
as amended)
2 - Planmng Commission report and its attachments minus the
ordinance
3 - Option Ordinance to approve site-specific proposal only
ORDINANCE NO
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
ADOPTING ZONING AMENDMENT Z-92-01 AND E-92-01 TO CHAPTERS 18 39,
18 40 AND 18 66 TO ALLOW PERMANENT USE OF MODULAR UNITS
FOR OFFICE PURPOSES ONLY IN THE MR AND M2 DISTRICTS INCLUDING
ASSOCIATED NEGATIVE DECLARATION
WHEREAS, the City Council approved the Zomng Ordinance on August 23, 1990,
and
WHEREAS, the proposed Zomng Amendment Z-92-01 set out in full in Attachment
B includes minor modifications to the following sections of the Zoning Ordinance
Chapter 18 39 MR Restricting Manufacturing District - (Section
18 39 030 Uses permitted with a Conditional Use
Permit)
Chapter 18 40 M2 Industrial District - (Section 18 40 030 Uses permitted with
a Conditional Use Permit)
Chapter 18 66 Manufactured Housing (to read Manufactured Units) -
(Section 18 66 010 Purpose, Section 18 66 030 Permitted
Locations, Section 18 66 040 Site Development, Section
18 66 050 HUD Certification,Section 18 66 060 Building Permit,
Section 18 66 070 Foundation, 18 66 100 Off Street Parking, and
18 66 120 Site and Architectural Review)
WHEREAS, the proposed amendment is consistent with the goals, objectives and
policies of the City of the Grand Terrace General Plan, and
WHEREAS, the proposed amendment will not pose a detriment to the general
welfare of the citizens of Grand Terrace, and
WHEREAS, m accordance with the provisions of the California Environmental
Quality Act, a Negative Declaration (Attachment C) has been prepared for this project and
this Negative Declaration has been considered by the Planning Commission and the City
Council This Negative Declaration is available for review at the City Planning Department,
and
WHEREAS, the Planning Commission held a properly noticed public hearing on
February 20, 1992, and
ATTACHMENT 1
WHEREAS, the Planning Commission at its meeting on Thursday, February 20, 1992
recommended to the City Council that the proposed Zoning Amendment to the MR and
M2 Districts and use of Manufactured Units in those Districts (Z-92-01) set out in full in
the attachment which amends Chapter 18 39, 18 40 and 18 66 be approved and adopted by
the City Council
WHEREAS, the City Council held a properly noticed public hearing on March 12,
1992 for the approval of Z-92-01 and E-92-01
NOW THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS.
Section 1 The proposed Zoning Amendment No Z-92-01 set out in full
in Chapters 18 39, 18 40 and 18 66, is approved and adopted by
the City Council
Section 2 The Negative Declaration on file in the Planning Department of the
City of Grand Terrace, E-92-01, is hereby approved
Section 3 Effective Date This Ordinance shall be in full force and effect at
12 01 a m on the 31st day of its adoption
Section 4 Posting The City Clerk shall cause this Ordinance to be posted in
three (3) public places within fifteen (15) days of its adoption, as
designated for such purpose by the City Council
Section 5 First read at a regular meeting of the City Council of said City held on
the 12th of March, 1992 and finally adopted and ordered posted at a
regular meeting of said City Council on March 26, 1992
A'1'1'EST
City Clerk of the City Mayor of the City of
of Grand Terrace and of Grand Terrace and of the
the City Council thereof City Council thereof
I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, do
hereby certify that the foregoing Ordinance was introduced and adopted at a regular
meeting of the City Council of the City of Grand Terrace held on the 26th of March, 1992
by the following vote
AYES
NOES
ABSENT
ABSTAIN
City Clerk,
Brenda Stanfill
Approved as to form
City Attorney,
John Harper
CHAPTER 18 39
MR RESTRICTED MANUFACTURING DISTRICT
Sections
18 39 010 Purpose
18 39 020 Permitted Uses
18 39 030 Conditionally Permitted Uses
18 39 040 Site Development Standards
18 39 050 Storage and Trash Facilities
18 39 060 Off Street Parking
18 39 070 Signs
18 39 080 Site and Architectural Review
18 39 090 Manufactured Housing
Section 18 39.010 Purpose.
The purpose of the MR District is to provide for the development of light manufacturing
and industrial uses The regulations of this district are intended to allow various
manufacturing and industrial uses which operate free of objectionable noise, dust, odor or
other nuisances to other (non-industrial uses) in planned architecturally integrated building
groups
Section 18 39 020 Permitted Uses:
Permitted uses in the MR District shall be as follows
A Agricultural and nursery supplies and services
B Automotive related services(includes motorcycles,boats,recreational vehicles,
trailers and campers)
1 Parts and supplies
C Building maintenance services
D Building supplies sales
E Communication services
F Laundry and cleamng services
G Manufacturing-light facilities
H Mail order services
I Printing, blueprinting and reproduction services
J Public storage facilities
K Research services
L Veterinary chmcs (completely contained in a building)
M Wholesale, storage and distribution facilities
N Other uses which are determined by the Planning Commission to be similar
in nature to a use listed in this section -
Section 18 39 030 Conditionally Permitted Uses.
Uses permitted in the MR District with a conditional use permit are as follows
A Automotive related services(includes motorcycles,boats,recreational vehicles,
trailers and campers)
1 Rentals
2 Repair
3 Sales (new and used vehicles)
4 Service stations
B Contractor's office and storage yards
C Funeral homes (without crematory services)
D Heavy equipment sales and services
E Lumberyard and mill
F Recreational facilities
G Modular umts for office purposes only
H Other uses which are determined by the Planning Commission to be similar
in nature to a use listed in this section
Section 18 39 040 Site Development Standards
Development Issue Standard
Lot Area
(Mimmum square feet) 10,000
Lot Width
(Minimum linear feet) 70
Lot Depth
(Minimum linear feet) 100
Street Frontage
(Minimum linear feet) 70
Setbacks
(Minimum linear feet)
* Front Yard 15
* Rear Yard 0 Except when adjacent to a
lot in an R District, then 25
feet
* Side Yard 0 Except when adjacent to a
lot in an R District, then 25
feet
Height
(Maximum linear feet) 35
Lot Coverage
(Maximum percent) 100 Less the required parking,
setbacks and landscaping
Section 18.39.050 Storage and Trash Facilities.
All storage of cartons, containers and trash in the MR District shall be shielded from view
within a building or within an area enclosed by a wall not less than six feet in height If
unroofed, no such area shall be located within 40 feet of any distnct zoned for residential
use
Section 18 39 060 Off Street Parking.
The provisions of Chapter 18 60 shall apply in determining the amount of parking space that
must be provided for each use located in the MR District
Section 18 39.070 Signs
The provisions of Chapter 18 80 shall apply to all signs in the MR District
Section 18.39 080 Site and Architectural Review
The provisions of Chapter 18 63 for site and architectural review shall apply in the MR
District
Section 18 39 090 Manufactured Housing.
The provisions of Chapter 18 66 for Manufactured Housing shall apply in the MR District
CHAPTER 18 40
M2 INDUSTRIAL DISTRICT
Sections
18 40 010 Purpose
18 40 020 Permitted Uses
18 40 030 Conditionally Permitted Uses
18 40 040 Site Development Standards
18 40 050 Storage and Trash Facilities
18 40 060 Off Street Parking
18 40 070 Signs
18 40 080 Site and Architectural Review
18 40 090 Manufactured Housing
Section 18.40 010 Purpose
The purpose of the M2 District is to provide for the development of medium manufacturing
and industrial uses The regulations of this district are intended to allow various
manufacturing and industrial uses which operate free of overly excessive noise, dust, odor
or other nuisances and yet may be objectionable to other (non-industrial) districts
Section 18.40.020 Permitted uses.
Permitted uses in the M2 District are as follows
A Agricultural and nursery supplies and services
B Automotive related services(includes motorcycles,boats,recreational vehicles,
trailers and campers)
1 Parts and supplies (wholesale and retail)
2 Rentals
3 Repair
C Bakery (wholesale)
D Building maintenance services
E Building supphes and sales (wholesale and retail)
F Communication services
G Contractor's office and storage yards
H Heavy equipment sales and services
I Laundry and dry cleamng facilities
J Lumberyard and null
K Mail order services
L Manufacturing-light and medium facilities
M Photography and film processing facilities
N Printing, blueprinting and reproduction services
O Public storage facilities
P Veterinary chmcs (completely contained in a building)
Q Wholesale, storage and distribution facilities
R Other uses which are determined by the Planmng Commission to be similar
in nature to a use listed in this section
Section 18.40 030 Conditionally Permitted Uses.
Uses permitted in the M2 District with a conditional use permit are as follows
A Automotive related services(includes motorcycles,boats,recreational vehicles,
trailers and campers)
1 Sales (new and used vehicles)
2 Service stations
B Funeral homes (with crematory services)
C Recreational facilities
D Modular units for business office or headquarter purposes only
E Other uses which are determined by the Planmng Commission to be similar
in nature to a use hsted in this section
Section 18 40 040 Site Development Standards
Development Issue Standard
Lot Area
(Mimmum square feet) 10,000
Lot Width
(Minimum linear feet) 70
Lot Depth
(Minimum linear feet) 100
Street Frontage
(Minimum linear feet) 70
Setbacks
(Minimum linear feet)
* Front Yard 15
* Rear Yard 0 Except when adjacent to a
lot in an R District, then 25
feet
* Side Yard 0 Except when adjacent to a
lot in an R District, then 25
feet
Height
(Maximum linear feet) 35
Lot Coverage
(Maximum percent) 100 Less the required parking,
setbacks and landscaping
Section 18.40.050 Storage and Trash Facilities:
All storage of cartons, containers and trash in the M2 District shall be shielded from view
within a building or within an area enclosed by a wall not less than six feet in height If
unroofed, no such area shall be located within 40 feet of any district zoned for residential
use
Section 18.40.060 Off Street Parking:
The provisions of Chapter 18 60 shall apply in determining the amount of parking space that
must be provided for each use located in the M2 District
Section 18 40 070 Signs
The provisions of Chapter 18 80 shall apply to all signs in the M2 District
Section 18.40 080 Site and Architectural Review
The provisions of Chapter 18 63 for site and architectural review shall apply in the M2
District
Section 18 40 090 Manufactured Housing:
The provisions of Chapter 18 66 for Manufactured Housing shall apply in the M2 District
CHAPTER 18 66
MANUFACTURED HOUSING UNITS
Sections
18 66 010 Purpose
18 66 020 Definition
18 66 030 Permitted Locations
18 66 040 Site Development Standards
18 66 050 HUD Certification
18 66 060 Building Permit
18 66 070 Foundation
18 66 080 Exterior Surface
18 66 090 Roof Design
18 66 100 Off Street Parking
18 66 110 Mechamcal Equipment
18 66 120 Site and Architectural Review
18 66 130 Other Regulations
Section 18 66 010 Purpose:
The purpose of this chapter is to establish regulations for the placement of manufactured
hung units m districts zoned for residential development and manufacturing or industrial
development and to designate certain areas where the placement of manufactured heurg
units is compatible with surrounding houses residential and commercial properties These
regulations are intended to ensure a compatible integration of manufactured housing with
conventionally built single family homes units for residential and business office use
Section 18.66 020 Definition:
"Manufactured housing"means those structures certified by the Department of Housing and
Urban Development (HUD) under the National Mobile Home Construction and Safety
Standards Act as currently amended
Section 18 66 030 Permitted Locations.
Manufactured housing is a permitted use, as a single family dwelling unit in the R1-7 2
District, and is a conditionally permitted use as a business office umt in the MR and M2
District, prohibited in all other districts except within an approvsd mobile home park
Section 18 66 040 Site Development Standards
Site development standards for manufactured housing shall be the same as those required
in Chapter 18 10 for the R1-7 2 District, Chapter 18 39 for the MR (Restricted
Manufacturing District) and Chapter 18 40 for the M2 (Industrial District)
Section 18 66 050 HUD Certification.
Prior to the placement of a manufactured house on a residential lot or manufacturing
industrial lot, as provided in this title, proof of HUD certification shall be submitted to the
Director of Building and Safety
Section 18.66.060 Building Permit.
A building permit issued by the Director of Building and Safety is required for the
placement of a manufactured house on a residential, and manufacturing or industrial lot
Section 18 66 070 Foundation:
All manufactured housing shall be placed on a permanent foundation approved by the State
Department of Housing and the City's Director of Building and Safety
Section 18.66 080 Exterior Surface.
All manufactured housing shall be covered with an exterior nonreflective surface material
customarily used on a conventional house and shall extend from the eave line to the
foundation Said covering material shall be approved by the Site and Architectural Review
Board
Section 18 66.090 Roof Design:
All roof designs for manufactured housing shall include
A. A minimum twelve inch (12") overhang
B A minimum pitch of not less than two inches (2") vertical rise for each twelve
inches (12") of horizontal run
C Roofing materials of a type customarily used for conventional single family
dwellings
Section 18 66 100 Off Street Parking
The provisions of Chapter 18 60 for a single family dwelling unit in the case of R1-7 2
District and office use in the M2 and MR Districts shall apply in determining the amount
of parking space that must be provided for each manufactured house
Section 18.66.110 Mechanical Equipment
Mechanical equipment for a manufactured house shall not be located so as to be visible
from a public street or adjoining property
Section 18.66 120 Site and Architectural Review.
All manufactured housing shall be subject to site and architectural review in accordance with
Chapter 18 63, and in the MR and M2 Districts will be strictly reviewed for compatibility,
appropriateness with other permanent uses on the site and surrounding areas and shall be
subordinate to the other uses
Section 18 66.130 Other Regulations
The placement and occupancy of manufactured housing shall be subject to the provisions
of this title and all other applicable state and local codes
1 e•T )
r
F1 o Planning
REND TERRACE Department
DATE. February 20, 1992
TO. Planning Commission
FROM Planning Department
SUBJECT Z-92-01, Amendment to Title 18 of the Grand Terrace
Municipal Code (the City's Zoning Ordinance) Zoning
amendment to allow manufactured/modular units to be
installed on a permanent basis to house office activities in the
City Industrial Districts (M2 and MR)
E-92-01, Environmental Review of Z-92-01
APPLICANT: Hood Communications
LOCATION. 21496 Main Street
RECOMMENDATION• Approval of Z-92-01 and E-92-01
SUMMARY.
The approval of this zomng amendment will allow
1 Modular uses for office purposes only to be a conditionally permitted
use in the industrial districts
2 Proposed modular structured located at 21496 Main Street to become
permanent subject to a Conditional Use Permit
**********************************
ENVIRONMENTAL REVIEW:
The Planning Department staff has completed the environmental review of this application
and it has been determined that a Negative Declaration with mitigated measures is
appropriate Refer to Attachment C
ATTACHMENT 2
22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621
BACKGROUND
On November 7, 1991 the Planning Commission approved CUP-91-05, an application for
installation of temporary modular unit in the M2 District The applicant, Hood
Communications, is a telecommunications business that installs under and above ground
utilities Per the Zoning Code a modular structure to be installed for the purpose other
than residential, public, non-profit or construction requires a Conditional Use Permit The
Conditional Use Permit for the this project was approved for a temporary status and could
only be considered on a permanent basis if a Zoning Amendment to the M2 District
regulations be processed to allow the modular uses in the manufacturing/industrial areas
r was approved The applicant had 90 days from the date of Conditional Use Permit approval
to apply for a Zoning Amendment The applicant applied on January 24, 1992 for a Zoning
Amendment
The Planning Department expanded the scope of the Zomng Amendment to incorporate
all the areas in the City in the industrial districts Previous zoning only allowed
manufactured housing in residential districts, and on a temporary basis for construction
trailers, churches, public or semi-public type uses only The proposed amendment would
allow staff and the Planning Commission to review all manufactured units or modular
structures subject to a Conditional Use Permit and would allow permanent modular
structures to be installed for office purposes only
Proper notices regarding this Zoning Amendment have been mailed To date no comments
have been received by the Planning Department
DISCUSSION.
The purpose of the Zoning Amendment is to allow permanent modular unit uses in the
manufacturing and industrial districts of the City This Zoning Amendment will specifically
encompass the MR (Restricted Manufacturing District) and M2 (Industrial District) areas
Staff recommends the modular uses in those districts be used for the headquarters or office
activities of a manufacturing or industrial business Under no circumstances will they be
used for manufacturing activities themselves
Modular structures are not appropriate to house manufactunng activities for various reasons
such as
Practicality Modular units have low ceilings Industrial businesses usually
required higher ceilings It would be impossible to transport
them along freeways and highways
Fire Ratings The sidings and roof would need to be significantly upgraded to
meet certain industrial standards For example, Wilden Pump
type industries, need to construct tilt up concrete walls to meet
current fire ratings TI-11 siding is not resistant enough
Wood Floors Not convenient or appropriate for traffic, installation or storage
of heavy equipment Usually reinforced concrete is needed in
the manufacturing plants
Staff proposes the following to ensure that new development, location and configuration of
modular unit structures are visually harmonious with their sites and surrounding sites and
structures, as well as architectural design of the modular units and their materials and colors
are harmonious with the surrounding developments The construction of the modular units
in the M2 and MR Districts will be permitted by a Conditional Use Permit as indicated in
the following addendums to the M2 and MR Districts and Manufactured Housing Chapter
of the Zoning Code The proposed districts of changes are indicated in the attached map,
Attachment B and description of changes to the Zoning Ordinance are indicated with strike
and underlining, refer to Attachment A (Amendments to Chapter 18 39 (MR), Chapter
18 40 (M2), and Chapter 18 66 (Manufactured Housing)
In case this amendment is approved as proposed by staff, the applicant of the modular
structure at 21496 Main Street needs to apply for a Conditional Use Permit when his
current Conditional Use Permit expires In case the proposed modular uses are approved
without the Conditional Use Permit requirement, the unit will automatically acquire a
permanent status when the current Conditional Use Permit expires
RECOMMENDATIONS• -
The Planning Department recommends that the Planning Commission recommend to the
City Council the approval of attached ordinance with findings and attachments as included
therein
Prepared by,
Maria C Muett
Associate Planner
Approved by,
Patnzia Materassi
Planning Director
Attachments A - Ordinance and its attachments(Amended Chapters 18 39, 18 40,
18 66)
B - Map
C - Negative Declaration
Z-92-01
it E-92-01 _ • ������``
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I T y
41,
�F Planning
n rl
-.GReND TERRAKE Depat iment
NOTICE OF FILING NEGATIVE DECLARATION
Pursuant to the California Environmental Quality Act, a Negative Declaration is hereby
filed on the below referenced project, on the basis that said project will not have a
significant effect on the environment
DESCRIPTION OF THE PROJECT
Z-92-01 and E-92-01, Amendment to Title 18 of the Grand Terrace Municipal Code (the
City's Zoning Ordinance) Zoning amendment to allow manufactured/modular units to be
installed on a permanent basis to house office activities in the City Industrial Districts (M2
and MR)
APPLICANT
Hood Commumcations
LOCATION
21496 Main Street, Industrial District (M2) and Restricted Manufacturing District (MR)
**********************************************************
Copies of the Negative Declaration and Initial Study for this project are available for review
at the City of Grand Terrace Planning Department, 22795 Barton Road, Grand Terrace
(714) 824-6621 Anyone wishing to comment on this project may do so prior to February
20, 1992 All comments should be directed to the Planning Department, City of Grand
Terrace
Patnzia Materassi Date
Planning Director
City of Grand Terrace
PM ma
ATTACHMENT C
22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621
J /E _<; Plannmg
GRAND TERRACE: Department
•4•=b.EIl4 't
NEGATIVE DECLARATION
Pursuant to the California Environmental Quality Act, a Negative Declaration is hereby
filed on the below referenced project, on the basis that said project will not have a
significant effect on the environment
DESCRIPTION OF THE PROJECT
Z-92-01 and E-92-01, Amendment to Title 18 of the Grand Terrace Municipal Code (the
City's Zoning Ordinance) Zoning amendment to allow manufactured/modular units to be
installed on a permanent basis to house office activities in the City Industrial Districts (M2
and MR)
APPLICANT
Hood Communications
LOCATION
21496 Main Street, Industrial District (M2) and Restricted Manufacturing District (MR)
FINDING OF NO SIGNIFICANT EFFECT
Based upon the attached Initial Study, there is no substantial evidence that the project will
have a significant effect on the environment
-3 —) ' ( -2
Fatima Materassi Date
Planning Director
City of Grand Terrace
PM ma
22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621
CITY OF GRAND TERRACE
PLANNING DEPARTMENT
INITIAL ENVIRONMENTAL STUDY
Background
1 Name of Proponent City of Grand Terrace
2 Address and Phone Number of Proponent City of Grand Terrace
22795 Barton Road, Grand Terrace, CA 92324-5295
Attention Patnzia Materassi, Planning Director, 714-824-6621
3 Date of Environmental Assessment
4 Agency Requiring Assessment City of Grand Terrace
01 /imencJmz.7e 7-uul(c<<,
5 Name of Proposal, if applicable -`ice—O / rim- Yl e,7-t rn<<( 4t Y- (--ES
6 Location of Proposal (-) 1 y ('1a(��
c r i rnA I C.Ycicp.f C/4 9- 3-�—�
II Environmental Impacts
(Explanations of all "yes" and "maybe" answers are provided on attached sheets )
Yes Maybe No
1 Earth Will proposal result in
a Unstable earth conditions or
in changes in geologic �(
substructures' /\
b Disruptions, displacements,
compaction or overcovenng
of this soil?
c Substantial change in topography
or ground surface relief features?
1
Yes Maybe No
d The destruction, covering or
modification of any unique
geologic or physical features'?
,
e Any substantial increase in wind
or water erosion of soils, X
either on or off sites
f Changes in deposition or erosion
of beach sands, or changes in
situation, deposition or erosion
which may modify the channel of a
river or stream or the bed of the
ocean or any bay, inlet or lake
g Exposure of people or property
to geologic hazards such as
earthquakes, landslides,
mudslides, ground failure, or
similar ha7nrds9
2 Air Will the proposal result in
__ a. Substantial air emissions or
deterioration of ambient
air quality9
b The creation of objectionable
odors?
c Alteration of air movement,
moisture or temperature, or any
change in climate, whether
locally or regionally'
3 Water Will the proposal result in
a Substantial changes in currents,
or the course or direction of
water movements, in either marine
or fresh waters? -4-
2
Yes Maybe No
b Substantial changes in absorption
rates, drainage patterns, or the
rate and amount of surface \/
runoff'? l�
c Alterations to the course or \�
flow of flood waters? 1_
d Change in the amount of surface
water in any water body?
e Discharge into surface waters, or
in any alteration of surface water
quality, including, but not limited
to, temperature, dissolved oxygen \/
or turbidity? Y.
f Alteration of the direction or
rate of flow of ground waters? l�
g Change in the quantity of ground
waters, either through direct
additions or withdrawals, or
through interception of an aquifer
cuts or excavations? ]�
h Substantial reduction in the
amount of water otherwise
available for public water
supplies? X
i Exposure of people or property to
water related hazards such as
flooding or tidal waves? -X-
4 Plant Life Will the proposal result in
a Change in the diversity of species,
or number of any native species of
plants (including trees, shrubs,
grass, crops and aquatic plants)?
3
I
Yes Maybe No
b Reduction of the numbers of any
unique, rare or endangered \/
species of plants? 1x
c Introduction of new species of
plants into an area of native
vegetation, or in a barrier to the
normal replenishment of existing
species
d Substantial reduction in acreage
of any agricultural crop?
5 Animal Life Will the proposal result in
a Change in the diversity?of
species, or numbers of any species
of animals (birds, land animals
including reptiles, fish and
shellfish, benthic organisms or \!
insects)? ?�
b Reduction of the numbers of any
unique, rare or endangered
species of animals9
c Deterioration to existing fish
or wildlife habitat?
6 Noise Will the proposal result in
a Increases in existing noise
levels
b Exposure of people to severe \
noise levels9 ?(
7 Light and Glare Will the proposal
produce substantial new light or glare? —Q
8 Land Use Will the proposal result in a
substantial alteration of the present or
planned land use of an area?
4
Yes Maybe No
9 Natural Resources Will-the proposal
result in
a Substantial increase in the rate
of use of any natural resources?
b Substantial depletion of any
nonrenewable natural resource?
10 Risk of Upset Will the proposal involve
a A nsk of an explosion or the
release of hazardous substances
(including, but not limited to, oil
pesticides, chemicals or radiation)
in the event of an accident or
upset conditions?
b Possible interference with an
emergency response plan or an
emergency evacuation plan?
11 Population Will the proposal alter
the location, distribution, density or
growth rate of the human population
of an area?
12 Housing Will the proposal affect
existing housing or create a demand for \/
additional housing? t�
13 Transportation/Circulation Will the
proposal result in
a Generation of substantial
additional vehicular movement
b Effects on existing parking
facilities, or demand for new
parking?
c Substantial impact upon existing
transportation systems?
5
k
Yes Maybe No
d Alterations to present patterns
of circulation or movement of
people and/or goods? 4--
e Alterations to waterborne, rail
or air traffic?
f Increase in traffic hazards to
motor vehicles, bicyclists or
pedestnans7
14 Public Services Will the proposal
have substantial effect upon, or result
in a need for new or altered governmental
services in any of the following areas
a Fire protection? x
b Police protection?
c Schools? X
d Parks or other recreational_. N
facilities
e Maintenance of public facilities, X
including roads?
f Other governmental services?
15 Energy Will the proposal result in
a Use of substantial amounts
of fuel or energy? X
b Substantial increase in demand
upon existing sources of energy,
or require the development of new
sources of energy?
16 Utilities Will the proposal result in
a need for new systems, or substantial
alterations to the following utilities
6
Yes Maybe No
a Power or natural gas? /`
b Communications systems? \x
c Water? _ ,_
d Sewer or septic tanks?
e Storm water drainage?
f Solid waste and disposal? X
17 Human Health Will the proposal result
in
a Creation of any health hazard
or potential health hazard
(excluding mental health)? X-
b Exposure of people to potential
hazards? X
18 Aesthetics Will the proposal result
it the obstruction of any scenic vista
or view open to the public, or will the
proposal result in the creation of an
aesthetically offensive site open to
public view
19 Recreation. Will the proposal result
in an impact upon the quality or quantity
of existing recreational opportumties9
20 Cultural Resources
a Will the proposal result in the
alteration of or the destruction
of a prehistoric or histonc
archaeological site )(
7
t ;
O ,
Yes Maybe No
b Will the proposal result in
adverse physical or aesthetic
effects to a prehistoric or
historic building, structure
or object?
c Does the proposal have the
potential to cause a physical
change which would affect unique
ethnic cultural values? /(
d Will the proposal restrict
existing religious or sacred uses
within the potential impact area? )(
21 Mandatory Findings of Significance
a. Does the project have the
potential to degrade the quality
of the environment, substantially
reduce the habitat of a fish or
wildlife species, cause a fish or
wildlife population to drop below
self-sustaining levels, threaten
to elimmate a plant or animal or
eliminate important examples of
the major periods of California
history or prehistory
b Does the project have the
potential to achieve short-term,
to the disadvantage of long-term,
environmental goals? (A short-
term impact on the environment is
one which occurs in a relatively
brief, definitive period of time
while long-term impacts will
endure well into the future ) NA
c Does the project have impacts
which are individually limited,
but cumulatively considerable?
(A project's impact on two or
8
Yes Maybe No
more separate resources may be
relatively small, but where the
effect of the total of those
impacts on the environment is
significant) )(
d Does the project have
environmental effects which will
cause substantial adverse effects
on human beings, either directly \/
or mdirectly9
Environmental Determination
On the basis of this initial evaluation
I find that the proposed project COULD NOT have a significant effect on the
environment, and a NEGATIVE DECLARATION will be prepared
I find that, although the proposed project could have a significant effect on
the environment, there will not be a significant effect in this case because the
mitigation measures described on attached sheets have been added to the project
A NEGATIVE DECLARATION WILL BE PREPARED X
I find the proposed project MAY have a significant effect on the environment,
and an ENVIRONMENTAL IMPACT REPORT is required
Patina Materassi
Planning Director
1 - 27 - 99i:'12),NI A.- c(s-h
--
Date Signature
For City of Grand Terrace
9
,
l
DISCUSSION OF POTENTIAL IMPACTS
Item 18 Aesthetics Will the proposal result in the obstruction of any
scenic vista or view open to the public, or will the proposal
result in the creation of an aesthetically offensive site open to
public view?
Maybe, in case modular structures are installed without benefit
of exterior beautification elements, such as skirting of
foundations, trim of windows, painting, outside landscaping and
parking improvements on its surroundings All of these items
would enhance the quality or appearance of the structure
Also, modular umts can be aesthetically offensive by design,
architectural articulation, materials and colors
However, if the project is approved, then all future projects for
permanent modular units (office use purposes only) in the MR
and M2 Zone Districts will require Conditional Use Permits
and Site and Architectural Reviews Through this process
issues such as configuration, location, architectural design,
materials, colors, fences, landscaping, parking and visual
impact to surrounding properties would be addressed and
controlled by the City Municipal Codes, Uniform Building
Code, and Federal Housing and Urban Development
regulations for manufactured housing
yr I RJINHL
ORDINANCE
ORDINANCE NO
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
ADOPTING ZONING AMENDMENT Z-92-01 AND E-92-01, TO ALLOW PERMANENT
USE OF A MODULAR UNIT FOR OFFICE PURPOSES ONLY AT 21496 MAIN STREET
WHEREAS, the City Council approved the Zomng Ordinance on August 23, 1990,
and
WHEREAS, the proposed amendment is consistent with the goals, objectives and
policies of the City of the Grand Terrace General Plan, and
WHEREAS, the proposed amendment will not pose a detriment to the general
welfare of the citizens of Grand Terrace, and
WHEREAS, in accordance with the provisions of the California Environmental
Quality Act, a Negative Declaration (Attachment C) has been prepared for this project and
this Negative Declaration has been considered by the Planning Commission and the City
Council This Negative Declaration is available for review at the City Planning Department,
and
WHEREAS, the Planning Commission held a properly noticed public hearing on
February 20, 1992, and
WHEREAS, the Planning Commission, at its meeting of February 20, 1992,
recommended to the City Council that the proposed Zomng Amendment be approved and
adopted, and
WHEREAS, the City Council held a properly noticed public hearing on March 12,
1992 for the approval of Z-92-01 and E-92-01
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:
Section 1 The proposed Zomng Amendment, Z-92-01, allowing a modular unit
to have permanent status and be used for office purposes only is
approved and adopted by the City Council
Section 2 The Negative Declaration on file in the Planning Department of the
City of Grand Terrace, E-92-01, is hereby approved
Section 3 Effective Date This Ordinance shall be in full force and effect at
12 01 a m on the 31st day of its adoption
ATTACHMENT 3
Section 4 Posting The City Clerk shall cause this Ordinance to be posted in
three (3) public places within fifteen (15) days of its adoption, as
designated for such purpose by the City Council
Section 5 First read at a regular meeting of the City Council of said City held on
the 12th of March, 1992 and finally adopted and ordered posted at a
regular meeting of said City Council on March 26, 1992
A'FIEST
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
and of the City Council thereof and of the City Council thereof
I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, do
hereby certify that the foregoing Ordinance was introduced and adopted at a regular
meeting of the City Council of the City of Grand Terrace held on the 26th of March, 1992,
by the following vote
AYES
NOES
ABSENT
ABSTAIN
City Clerk
Brenda Stanfill
City Attorney
John Harper
C RAND TERRA(s° Planning
ar r Department
Ma 1
TO City Council
FROM Planning Department
DATE March 12, 1992
SUBJECT BRSPA-92-01, an amendment to the Barton Road Specific Plan
to allow one year of amortization period for existing business
signs not in conformance with the requirements of the specific
plan and having been erected prior to the adoption of the plan
(January 11, 1990)
APPLICANT Planning Department
LOCATION Barton Road Specific Plan Area
RECOMMENDATION Approval
SUMMARY The approval of this proposal will allow for
1 One-year sign enforcement moratorium for non-
conforming signs
2 Uniform code enforcement for all signs on Barton Road
3 Implementation of an "Education First - Enforcement
Later" approach to bring signs in compliance with the
plan
****************************************
BACKGROUND
At its meeting of October 24, 1991, the City Council approved in concept the proposal of
a one (1) year grace period for all non-conforming business signs in the Barton Road
Specific Plan area During this one (1) year sign enforcement moratorium, Planning Staff
and the Chamber of Commerce are to implement a program to educate the business
community regarding sign regulations Enforcement will come later, after the one-year
=giace�enod--=(Refer=t6 repdrt to-City Council dated O%p& . ,192 6Ar i-6-6
22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621
Legal counsel recommended that, prior to program implementation, a specific plan
amendment be processed to provide the City with the legal back-up for future sign
enforcement The amendment was required only for those non-conforming signs installed
prior to the adoption of the specific plan
At its meeting of February 6, 1992, the specific plan amendment was submitted to the
Planning Commission for consideration The Planning Commission approved BRSPA-92-01
subject to the condition that the City Council public hearing be continued so that all
licensed tenants located in the Barton Road Specific Plan could be noticed in addition to
property owners Approximately 825 letters were mailed The Planning Director has
received no comment to this date
The Planning Commission also recommended that all signs installed after that meeting be
considered new signs and be subject to code enforcement It was suggested that pictures be
taken of all businesses to document existing signs and to record signs installed prior to and
after the moratorium These pictures will be available at the meeting
POTENTIAL ISSUES
The sign enforcement moratorium seems to be well accepted by the business community
However, potential issues with the sign regulations themselves may be raised during the
hearing Even though these issues would be better discussed at a separate workshop or
meeting as necessary, staff presents them to the City Council for information along with - ,
recommendations The potential issues are
1 Can signs without opaque background
2 Window signs
3 Other issues brought up by individual tenants
1 Can signs without opaque background consist of a metal cabinet, internally lit, where
the whole box is visible, not just the letters Refer to pictures, Attachment 7 The
Barton Road Specific Plan allows can signs, provided only the letters shine through
The background panel shall be opaque Sculptured or designed cans are
recommended, i e Towne & Country can signs Above all, the specific plan
recommends channel letter signs, i e Potomac West & Associates' center - the signs
for "True Value Hardware", "Smart Time Food Stores", "1 Hour Cleaners" and
"Subdepot", which are installed per the regulations
Channel letters can be much larger than the letters inside a can, since the allowable
sign area is the same The allowable sign area is proportional to the frontage of the
store Channel letters are also more visible due to focused lighting, similarly to the
letters that shine through a can sign with opaque background panel, while an old-type
can sign illuminates everything, thereby decreasing the emphasis on the letters and
- __-- = increasing-it-on the can itself--- ---
Cans are usually difficult elements to incorporate into the design of a building unless
they are designed to be an architectural element as the conforming can signs of
Towne & Country Center Furthermore, can signs without opaque panels are typical
of centers built in the 1960's and 1970's As these centers are remodeled, new
centers are built and new ordinances are approved and implemented and more and
more of those signs are being replaced by channel letter signs Channel letter signs
are more effective and attractive, except that they are a bit more expensive
Staff recommends that small tenants with non-conforming can signs choose one of
the following options and implement it sometime during the next year period
a Change background panel of existing can sign
Cost. Approximately $250 00 to $350 00 for a typical 15 square
foot sign
(Not encouraged, but acceptable )
b Remove existing can sign and replace with a new designed can sign
with opaque background The can should be an architectural element
Cost Approximately $1,000 00 to $1,500 00
c Remove existing can sign and replace it with new channel letters sign
Cost Approximately $2,000 00 to $3,000 00
In the case of commercial centers, the landlords are encouraged to contact the
Planning Department for an update of their sign program and to advise existing and
new tenants regarding sign regulations
2 Window signs
Please refer to permanent and temporary window signs on Attachment 5 - Summary
of Sign Regulations Window signs consisting of product and price signs are not
permitted unless otherwise authorized by staff Policy has been to allow product
signs in case they are discreet and few in number When approved, they may be
placed on the windows in an organized manner, in a row, either at the bottom or the
top of the window panel, thus allowing police surveillance of the store and
minimizing clutter of display windows Signs on windows shall not occupy more than
25% of window area Staff recommends that regulations be followed
3 Other issues brought up by individual tenants
—_ - -These issues-may vary from issues such as individual tenant sign permits; different
--____ configuration and size of their signage to any other specific concern with the sign
regulations themselves Staff recommends that the City Council refer those
individual tenants to the Planning Department
IMPLEMENTATION
In case this proposal is approved as presented, the following will take place during the next
one-year period
1 The Chamber of Commerce and Planning Department staff will distribute a
Sign Information Packet to the business community
2 Staff will set time aside to answer all questions and help any tenant to process
their plans
3 Staff will continue encouraging large centers to update their sign programs so
that within the one-year period, signs can be made to conform with the
regulations
4 Staff will continue enforcing code regulations for all new signs In case a
complaint is received regarding an old sign, it will be filed and priority of
enforcement will be given to this case once the moratorium is over All new
signs continue to be subject to immediate code enforcement
5 Businesses will be encouraged to contact the Planning Department to revise
their plans, if necessary
6 Once the moratorium is over, staff will commence code enforcement of illegal
signs
7 In case signs have minor non-conformance to the plan, staff will submit the
plans to the Planning Commission for their consideration and approval
CONCLUSION
Signs are a fundamental element in the appearance of a commercial area Signs, together
with landscaping and construction materials, reveal the standards of a community, help to
make a "location", and indirectly affect the value of property
The approval of this amendment will allow for all the non-conforming signs to be upgraded,
not only the new ones or the ones without permits, thus allowing the upgrade of Barton
Road Commercial Streetscape The one-year grace period will allow the Planning
Department and the Chamber of Commerce to inform and educate the businesses how good
-- our regulations really are
In fact, the Barton Road Specific Plan Sign Regulations are not "free" as in West Hollywood
or Las Vegas, nor "strict" as some cities in Orange County or Beverly Hills Our regulations
are typical and allow for effective and attractive signs, yet are flexible enough to
accommodate for minor deviations In summary, the Barton Road Specific Plan Sign
Regulations are appropriate for Grand Terrace, and the proposed amendment will allow
dissemination of the information and ultimate achievement of its intent
RECOMMENDATION
The Planning Commission and Planning Department recommend that the City Council
approve the BRSPA-92-01 by adopting the attached ordinance, subject to the findings and
conditions therein
Respectfully submitted,
,:r.,44),(,,Mc.,k_CL D
Patrizia Materassi
Planning Director
PM ma
Attachments 1 - Ordinance and its attachments
2 - City Council report dated October 24, 1992
3 - Planning Commission report minus attachments
4 - Public Hearing notice
5 - Draft Summary of Sign Regulations
6 - Minutes from the February 6, 1992 Planmng Commission
Meeting
7 - Pictures
ORDINANCE NO
aN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, APPROVING BRSPA-92-01,
THE SECOND AMENDMENT TO THE BARTON ROAD SPECIFIC PLAN
WHEREAS the Barton Road Specific Plan was approved by the City Council on
January 11, 1990, and
WHEREAS, the Barton Road Specific Plan is consistent with the General Plan, and
WHEREAS, the "overall goal" of the Barton Road Specific Plan is
"To create a dynamic "downtown" commercial center that is attractive and of
high quality,unifying community design image,reflective of a"village"identity,
and providing an economically viable setting for a balanced mixture of
commercial and admimstrative/professional uses with safe, efficient
circulation and access", and
WHEREAS, the intent of the Barton Road Specific Plan is to
"Contribute to the improvement of both visual and functional attributes of
Barton Road to help stimulate business activity and to provide a quality
environment for residents of the community", and
WHEREAS, signs are an essential visual element in the development of a
commercial corridor and therefore should be attractive and effective, and
WHEREAS, the intent of the Barton Road Specific Plan sign regulations are to
provide an aesthetically consistent team for the Barton Road streetscape and signage, and
WHEREAS, the Barton Road Specific Plan sign regulations set forth minimum
standards for signs to ensure consistency, continuity and harmony with the architectural
quality of the Barton Road Commercial Corridor, and
WHEREAS, many sign violations have been found with the Barton Road Specific
- _ Plan area, and -
Attachment 1
WHEREAS, the Barton Road Specific Plan sign regulations require sign compliance
"No person shall erect, re-erect, construct, enlarge, alter, move, improve,
remove, convert or equip any sign or sign structure or cause of permit the
same to be done contrary to or in violation of any of the provisions of the sign
regulations", and
WHEREAS, an "educational approach" followed by code enforcement is preferred,
and
L
WHEREAS, as required by the California Environmental Quality Act, an Initial
Study was completed for this project and the project is categorically exempt per Sections
15301 g and 15311 a, and
WHEREAS, a properly noticed public hearing was held by the Planning Commission
on February 6, 1992 regarding BRSPA-92-01, and
WHEREAS, the Planning Commission at its meeting of February 6, 1992
recommended to the City Council that BRSPA-92-01 be approved and adopted, and
WHEREAS, the Planning Commission recommended that the City Council Meeting
be postponed so business license holders within the Barton Road Specific Plan be notified
of the proposed amendment, and that such notices have been mailed
WHEREAS, the City Council held a properly noticed public hearing on March 12,
1992 on BRSPA-92-01, and
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS
- 1 BRSPA-92-01, the Barton Road Specific Plan amendment, is hereby approved
and adopted by the City Council
2 The following paragraph on AMORTIZATION of signs shall supersede
Subsection 7 - Non-Conforming Structure or Signs, of Section C - General
Provisions, of Chapter III, Development Regulations, of the Barton Road
- Specific Plan -- -
Amortization Any signage not in conformance with the requirement of the
Barton Road Specific Plan and having been erected prior to the
implementation of such Specific Plan shall have an amortization period of one
(1) year from the date of the adoption of this Section At the conclusion of
said amortization, the nonconforming signage must be removed at the cost of
the property owner and any replacement signage be in conformance with the
requirements of the Barton Road Specific Plan
3 Revision of non-conforming sign programs is encouraged to take place within
the one-year grace period to expedite the process of sign replacement and
compliance once the grace period is over
4 In case complaints are filed on an existing, non-conforming sign within this
grace period, that particular sign will be given code enforcement priority at
the end of the one year period
5 New signs installed after February 6, 1992 are not subject to the one-year
grace period New signs need to be installed as per the current sign code,
otherwise immediate code enforcement will take place
6 Per Planning Commission recommendation, forty percent (40%) of the City
Administrative Cost resulting from the removal of nonconforming signs after
the one-year grace period should be added to the total abatement cost to be
paid by the property owner
7 Effective Date - This Ordinance shall be in full force and effect at 12 01 A M
—_ on-the 31st day of its adoption -
---8- - -Posting—The City-Clerk shall cause this Ordinance to be-posted-in three-(3) -
pubhc places within fifteen (15) days of its adoption, as designated for such
purpose by the City Council
9 - First read at a regular meeting of the City Council of said City held on the
12th day of March, 1992, and finally adopted and ordered posted at a regular
meeting of said City Council on the 26th day of March, 1992
A'1"1-EST
Deputy City Clerk of the City Mayor of the City
- of Grand Terrace and of the of Grand Terrace and of the
- - City Council thereof - - City Council thereof
I, Brenda Stanfill, Deputy City Clerk of the City of Grand Terrace, California, do
hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 26th day of March, 1992 by the following
vote
AYES
NOES
ABSENT
ABSTAIN
Brenda Stanfill
Deputy City Clerk
Approved as to form
John Harper
City Attorney__ —_ _ _ _ __ _ —_ _
ri-
c i
�f Planning
WAND TERR 1C Department
DATE October 24, 1991
TO City Council
FROM Planning Department
SUBJECT An Educational Approach Towards Sign Code Enforcement
RECOMMENDATION Approval
**** .**************************** ***
Backgi oundJDiscussion
A preliminary sign inventory in the form of a window survey was taken by the Planning
Department staff The inventory revealed that illegal, non-conforming signs are numerous,
however, of a minor nature A list of types of illegal, non-conforming signs includes
- temporary and permanent window signs exceeding 2S% of window area
- certain monument signs which do not have a solid ground base or pilasters
within a planter area as recommended by the Barton Road Specific Plan
- can-type signs with clear panels instead of opaque as recommended by the
Barton Road Specific Plan
a few pole signs, non-conforming with height and design guidelines
- new business signs installed without permits
freestanding "A" frame signs in the public right-of-way
- excessive signs at gas stations
No specific business violations were listed at this time, only the types of violations
: Fortunately, violations are—not related to the core of the Sign Ordinance, to the allowable
-- - sign area; nor to=the number and size of signs In fact, the Planning Department has
received no complaints regarding the Sign Code since it has been revised and approved with
the Barton Road Specific Plan All new commercial centers are complying with the
Attachment 2
-minx T2orrnn i?nari • (Yranri Terrace. California 97'174-S295 • (714) 824-6621
ordinance regulations with ease The problem is less severe than it appeared at first
However it should be addressed
In order to bring existing businesses in conformance with the Sign Ordinance, a sign
"educational approach" is proposed
Whereby businesses will receive a packet explaining the rules and giving them a one year
grace per od to comply with regulations where applicable Specifically, this would involve
the folio\ rig actions
1 Gain support from the Chamber of Commerce
2 Send (the City or Chamber) to every business owner a sign packet including
summary of Sign Ordinance
- summary of types of illegal, non-conforming signs existing in the City
at this time
- a grace period letter permitting each business to get acquainted with
the regulations and correct any violation within a one (1) year period
3 Continue informing nev business of sign regulations at the time business
licenses are secured
4 Enforcing new, outstanding violations to avoid situations getting out of
control, i e signs placed on moving trucks, signs on the public right-of-way,
sign without permits and other similar signs
For the in:ormation of the City Council, the Planning Staff received support of this proposal,
especiall, Items 1 and 2, at the past Chamber of Commerce retreat If the Council is in
favor of finis "education first, enforcement later" approach tor existing business, staff will
proceed in conjunction with the Chamber of Commerce
Recommendation
Staff recommends the City Council move to approve an educational approach for sign code
enforcement of existing illegal, non-conforming signs
Respectfully submitted,
dpA.6( 5-51
trizia Materassi
Planning Director
PM ma
((:)r Planning
GRAND TERRRCE
Department
TO Planning Commission
FROM Planning Department
DATE February 6, 1992
SUBJECT An amendment to the Barton Road Specific Plan to allow one
year of amortization period for existing business signs not in
conformance with the requirements of the specific plan
APPLICANT Planning Department
LOCATION Barton Road Specific Plan area
RECOMMENDATION Approval
__********************************************
Environmental Review
This project is categorically exempt from environmental review per the California
Environmental Quality Act, Sections 15301 g and 15311 a
B ackground/Discussion
In conjunction «ath the Chamber of Commerce, staff has prepared a sign packet to be
distributed to the Barton Road Specific Plan business community Each business will
receive a packet The packet will include a summary of the sign ordinance, a list of typical
non-conforming signs and a letter requesting each business with sign violations to come in
conformance with the sign code within one year (Refer to draft packet, Attachment 1 )
Staff conferred with the City Manager and Planning Commission and received conceptual
approval of City Council to pursue this effort (Refer to City Council report dated October
24, 1991, Attachment 2-) -
Attachment 3
22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621
Legal council reviewed the packet and required that a Specific Plan Amendment be
processed in order to include a section on amortization of existing signs to provide us with
the legal back-up for future code enforcement, once the one-year grace period is over
(Refer to City Attorney's letter, Attachment 3 )
This sign compliance program is part of an overall "Applicant Friendly" approach the
Planning Department has been taking since July, 1991 Through this process, staff expects
to educate the business community about the sign ordinance and encourage them to come
to the City with revised sign plans on their own initiative Hopefully, the program will
demonstrate to the business community our interest in providing the best services possible
while enforcing City regulations This sign compliance program consists of an educational
approach followed by code enforcement
The time period of one year as noted by the Planning Commission in previous meetings
appeared to be too extensive Staff has researched the issue and has found that one year
is required for the actual implementation of the program, due to the following reasons
- Allow time to organize packet distribution by the Chamber,
Allow time for businesses to review plan and identify their violations if any,
Allow time for businesses to come to the City and have their sign plans
reviewed and approved by staff,
Allow time for staff to respond to all phone and counter inquiries generated
by the distribution of the sign packet,
Allow time for processing of sign permits and inspections
Sign reviews and inspections will take a large portion of staff time in case the sign packet
really works
Amendment
The amendment consists of adding the following paragraph on AMORTIZATION of signs
to the Barton Road Specific Plan as subsection 1 a of Section F - Sign Regulations of
Chapter III - Development Regulations of the Barton Road Specific Plan - page III-21
(Refer to page III-21, Attachment 4 )
Amortization Any signage not in conformance with the requirement of the Barton
Road Specific Plan and having been erected prior to the implementation of such
Specific Plan shall have an amortization period of one (1) year from the date of the
adoption of this Section At the conclusion of said amortization, the nonconforming
signage must be removed at the cost of the property owner and any replacement
signage be in conformance with the requirements of the Barton Road Specific Plan
Once the amendment is in place, staff can proceed with implementation of the program
It should be noted that
1) new tenant signs need to be installed per the current sign code, otherwise
immediate code enforcement will take place,
2) in case complaints are filed on a specific non-conforming sign within this
grace period, that particular sign will be given code enforcement priority, and
3) revision of non-conforming sign programs is encouraged to take place within
the one-year grace period to expedite the process of sign replacement and
compliance
Recommendation
The Planning Department recommends the Planning Commission to recommend to the City
Council the approval of BRSPA-92-01 by the adoption of attached ordinance based on the
findings included therein
Respectfully submitted,
7? k
&a7s7n-
Patrizia Materassi
Planning Director
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Attachments 1 - Draft Sign Packet
2 - Report to City Council dated October 24, 1991
3 - City Attorney's Letter
4 - Barton Road Specific Plan, page 1II-21
5 - Ordinance
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GRAND TERRACE`' „ Planning
Department
NOTICE OF PUBLIC HEARING
DATE February 13, 1992
PLACE Council Chambers, 22795 Barton Road, CA
TIME 6 00 p m
THE CITY COUNCIL OF THE CITY OF GRAND 1'ERRACE IS SCHEDULED TO HAVE
A PUBLIC HEARING REGARDING THE FOLLOWING ITEMS
1 BRSPA-92-01 An amendment to the Barton Road Specific Plan to allow one
year of amortization period for existing signs not in
conformance with the requirements of the specific plan
APPLICANT City of Grand Terrace
LOCATION Barton Road Specific Plan area (see attached map)
Anyone wishing to speak in favor of or opposition to the above listed items will be given the
opportunity Pursuant to Government Code Section 65009(b)(2), "If you challenge the
(nature of the proposed action) in court, you may be limited to raising only those issues you
or someone else at the public hearing described in this notice, or in written correspondence
delivered to the (public entity conducting the hearing) at, or prior to, the public hearing"
If you should have any questions regarding the Public Hearing process, please contact
Patrizia Materassi, Planning Director, City of Grand Terrace, at 714-824-6621
Attachment 4
22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621
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RAND TERRAC:3
Department
SUMMARY OF SIGN REGULATIONS
FOR THE BARTON ROAD SPECIFIC PLAN AREA
ALL SIGNS REQUIRE APPROVAL BY THE PLANNING DEPARTMENT/APPROVED
SIGN PERMITS, PRIOR TO THE MOUNTING OF SIGNAGE NEW BUSINESSES ARE
NOW REQUIRED TO SUBMIT SIGNAGE INFORMATION TO THE PLANNING
DEPARTMENT PRIOR TO THEIR BUSINESS LICENSE BEING APPROVED
CLASS OF BUSINESSES
Commercial Single Tenant or Multi Tenant Centers
Wall or Canopy - One single face per street or parking lot
(Business ID Sign) frontage and maximum of 2-3 per business
depending on the Class of Business Max
"allowable sign panel area" is one square foot per
each lineal foot of the building frontage
Ranging from 75-100 s f per panel in the General
Commercial Subarea and 50-75 s f in the Village
Commercial Area depending on the Class of
Business Letters may occupy a maximum of
75% of the sign panel area
Window - Permanent lettering (permanent paint or
(Part of overall decals) and neon tube letters and/or symbols
"allowable sign panel area") allowed Max 25% of glass area upon which the
(Business ID Sign) sign is located
Monument - For a center, one double face per each
(Business ID Sign) street frontage is allowed The sign panel area
ranges from 24-32 square feet depending on the
class of business and street frontage size Sign
base and columns shall not be added to the panel
area Maximum of 6' high Special location
restrictions apply
Attachment 5
22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621
Office/Professional Single Tenant or Multi Tenant Centers
Wall - One per street or parking lot frontage One-half
or one square foot per lineal foot of building, 40-
50 square feet maximum depending on Class of
Business
Monument - One per street frontage not to exceed 24 square
feet Maximum sign height is 6 feet above grade
or maximum or 4 feet above top of planter Shall
be setback 5 feet from property line
Tenant I D - One per tenant only Allowed below the roofhne,
maximum sign area 10 square feet Signs may
not be internally lit
- Pedestrian Business Directory (wall or
monument), quantity to be determined by the
Planning Director Maximum sign area 15 square
feet and maximum sign height 6 feet
- Name plate allowed on the wall, one per tenant
Maximum sign area is 4 square feet attached to
primate entrance of each tenant Copy limited to
name and address of each tenant
Window - Permanent lettering (permanent paint or
(Part of overall decals) and neon tube letters and/or symbols
"allowable sign area") allowed Max 25% of glass area upon which the
sign is located
Service Stations
Business I D and Pricing - Allowed one per street frontage, max of two
Wall/Monument 10% of building face not to exceed 30 s f for wall
sign and 24 for monument 1 D sign Twelve (12)
square feet for monument price sign
Special Service Signs - Limited to items such as full serve, self serve, air,
(wall or ground) water and cashier and may not be illuminated
Allow one per island, not to exceed total of 4 per
station Max sign area is 2 s f If mounted on
wall or canopy, no higher than 8 feet Ground
signs shall not exceed 34 feet in height
Temporary Signs/All Classes of Businesses
Temporary Window - Signs allowed in all districts under the following
(water color paint, paper) requirements
A Maximum sign area is 20% of the window area
B Ground floor window areas only and not more
than eight feet from finished grade
C Limited to temporary messages such as sales or
special events, not business identification
Temporary Banners -
D One per establishment and 25 square feet in size
E Allowed to be displayed maximum 30 days within
any 90 day period for grand opening or special
sales
F May not extend above roof line/attached only to
building of business/suite
***********************************
NOTES
Box-type signs shall have an "opaque" background This means that light can shine only
through the letters, the can or box itself can not be lighted This is so that at mght, only the
letters can be seen, and during the day, only the letters are emphasized, not the box or can
This makes the sign more readable and aesthetically pleasing Monument signs shall have
a ground base or heavy columns and be placed on a planter area Signs with pole or very
thin wood supports and plaques are no longer in conformance with current regulations
Internally illuminated monument can/box signs are also not in conformance with regulations
unless the background is made of an "opaque" panel, which means no light shining through
it See graphics of wall signs and monument signs (Attachments A and B)
Window signs consisting of product and price signs are not permitted unless otherwise
authorized by staff Policy has been to allow product signs in case they are discreet and few
in number When approved, they may be placed on the windows in an organized manner,
in a row, either at the bottom or the top of the window panel, thus allowing police
surveillance of the store and minimizing clutter of display windows Signs on windows shall
not occupy more than 25% of window area
F SIGN REGULATIONS
The purpose of the sign regulations is to provide the means for adequate identification of
buildings and businesses by regulating and controlling the design, size, and location of all
signs within the Specific Plan area
The intent of these regulations is to establish specific standards for all extenor signing that
will ensure continuity, consistency, and harmony with the architectural quality of the Barton
:t4 Road corridor
1 COMPLIANCE REQUIRED
No person shall erect, reerect, construct, enlarge, alter, move, improve, remove, con-
vert, or equip any sign or sign structure or cause or permit the same to be done con-
trary to or in violation of any of the provisions of these sign regulations
2 UNCERTAINTY OF SIGN REGULATIONS
If a situation anses that is not covered by these sign regulations or there is am-
biguity as to these regulations, the requirements of the Zoning Ordinance shall
prevail
3 GENERAL SIGN STANDARDS
a No signs or any contrivance shall be devised or constructed so
as to rotate, gyrate, blink or move in any animated fashion
b Internally illuminated signs are allowed when only individual
letters or symbols are illuminated or where internally illuminated signs have
dark or opaque backgrounds with light colored letters (reverse backlit)
•
INTERNALLY LIT LETTERS W\OPAQUE BACKGROUND
BACKLIT INDIVIDUAL LETTERS BOX TYPE SIGN
1 ATTACHMENT A
BARTON ROAD CORRIDOR SPECIFIC PLAN DEVELOPMENT REGULATIONS
III-21
5
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111
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1 , ATTACHMENT B
BARTON ROAD CORRIDOR SPECIFIC PLAN REGULATIONS
III-27
GRAND TERRACE PLANNING COMMISSION
MINUTES OF REGULAR MEETING
FEBRUARY 6, 1992
The regular meeting of the Grand Terrace Planning Commission was called to order at the
Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February
6, 1992 at 7 00 p m by Chairman Dan Buchanan
PRESENT Dan Buchanan, Chairman
Stanley Hargrave, Vice-Chairman
Jerry Hawkinson, Commissioner
Ray Munson, Commissioner
Jim Sims, Commissioner
Fran Van Gelder, Commissioner
Ron Wright, Commissioner
Patrizia Materassi, Planning Director
Maria C Muett, Associate Planner
Maggie Alford, Planning Secretary
ABSENT None
PLEDGE Ron Wright, Commissioner
PLANNING COMMISSION WORKSHOP CONVENED AT 7 00 P M
Chairman Buchanan stated that the first item for the workshop is the Planning
Commission Meeting time He said that it makes a lot of sense to not tamper
with the meeting schedule and use the one deadline per month, and use the
second meeting when necessary He felt this covered the concern expressed
about making the meetings too long
Commissioner Van Gelder stated that this was fine with her
The Planning Director said the Design Review Process handout shows the
two-step review process and all of the deadlines as they are right now She
said that with the current proposal, staff is recommending to keep the two
meetings and have only one deadline per month (Refer to staff report - P C
Meeting Times )
Chairman Buchanan said that for an example, for tonight's meeting, February
1
Attachment 6
PLANNING COMMISSION WORKSHOP ADJOURNED AT 7 0S P M
PLANNING COMMISSION MEETING CONVENED AT 7 0S P M
PUBLIC PARTICIPATION
Commissioner Van Gelder said she read both the Sun and U S A Today
newspapers, which encouraged people to avoid the high cost of cable
television by putting in satellite antennas
ITEM #1
PLANNING COMMISSION MEETING MINUTES - JANUARY 16, 1992
MOTION
PCM-92-03
PLANNING COMMISSION MEETING MINUTES - JANUARY 16, 1992
Commissioner Sims made a motion to approve the January 16, 1992 minutes
Commissioner Munson second
Commissioner Van Gelder stated that, on page 1 of the minutes, under the
second paragraph, where they were talking about the Towne and Country
. Center and the parking issue, the point she was trying to make was that it is
very difficult to exit She said on page 2, the first full paragraph, this was also
reverting back to the Towne and Country Center
MOTION
VOTE
PCM-92-03
Motion carries 5-0-0-2 Commissioners Hawkinson and Wright abstained
ITEM #2
BRSPA-92-01
CITY OF GRAND TERRACE PLANNING DEPARTMENT
BARTON ROAD SPECIFIC PLAN AREA
GT
AN AMENDMENT TO THE BARTON ROAD SPECIFIC PLAN TO ALLOW ONE YEAR
OF AMORTIZATION PERIOD FOR EXISTING BUSINESS SIGNS NOT IN
CONFORMANCE WITH THE REQUIREMENTS OF THE SPECIFIC PLAN
5
The Planning Director presented the staff report
Chairman Buchanan stated that in the ordinance, under the portion with the
numbered paragraphs, #2 says, "the following paragraph on amortization of
signs will be added", but the following paragraph was not included
The Planning Director stated that staff would insert the language
Vice-Chairman Hargrave asked who a "new tenant" is defined as
The Planning Director stated that a new tenant is anyone who would come in
to the City for new sign guidelines from the time of this meeting during this
one-year period, or a tenant who puts in a nonconforming sign
Vice-Chairman Hargrave asked, if this ordinance went into effect on March
31, 1993, if it would not cover any new tenants who opened up their business
on or after March 31, 1992
The Planning Director stated this was correct
Chairman Buchanan asked about the possibility of an enforcement gap He
said the flaw in the current language of the Barton Road Specific Plan is that
it provided only for compliance on new projects, as it had no retroactive
application He said that anybody from the adoption of the Barton Road -
Specific Plan that comes in from that happened forward has had to comply
with the new sign ordinances, and we have enforcement capability if they
deviate at this time He said that with this ordinance, they are looking at
giving a one-year period for pre-existing, nonconforming signs to be brought
into compliance with those same guidelines
The Planning Director stated that this is correct, however, the whole program
includes giving a one-year period also for the ones that are existing, but there
is no need to do any amendments for that as the City has the power to do so,
and the City Council approved this in concept She said that, however, to
carry this out, they needed to add amortization for the ones installed prior to
the adoption of the Specific Plan, as they did not have that authority
Commissioner Van Gelder asked if the projects that have come in since the
Barton Road Specific Plan was adopted are required to be in compliance at
this point
The Planning Director stated that this is correct, but they are proposing to
give all of these businesses the one-year grace period to come in compliance,
and the ones that are not conforming right now that have been installed prior
6
to and since the Barton Road Specific Plan will also have one year She said
that all new business signs installed from now on wouldn't be given any time
period and need to comply immediately with the Specific Plan
Vice-Chairman Hargrave asked if this prevents code enforcement relative to
the signage irrespective of how bad the signage is He said that if he wanted
to flaunt this moratorium, conceptually he could, as he would be covered by
the moratorium
The Planning Director said that it would be covered by the one-year period,
however, with the exception that every new tenant sign needs to conform She
said, for example, if Gina's decides to keep their neon signs, they would be
allowed to stay, but they would be given priority once the year grace period
is over She said, however, that for every sign staff receives complaints on,
code enforcement is started
Vice-Chairman Hargrave stated that the Planning Director said that any new
signs put up by old tenants would be covered, and asked if this was correct
The Planning Director said that this may be a small area she didn't covei
She said that if there is a complaint on a new sign, staff enforces it, if a new
sign is put in and staff notices it is not conforming, staff enforces it She said
she was proposing that, if the complaint is on an existing or older sign, they
wouldn't enforce it at this point but would give it priority once the code
enforcement would start She said this could be changed if Comrrussioners
prefer to cover cases such as Gina's, which staff is actually enforcing at this
time
Commissioner Wright asked if the sign inventory that was in progress has
been completed
The Planning Director said the only thing completed was the window survey
She said that once the packet is distributed, staff will have several calls, and
staff will start the detailed inventory at that time She said Stater Bros and
Union Bank have already made contact with staff
Commissioner Wright said it may be appropriate, since some people may take
advantage before the ordinance is passed, that staff take photographs of the
existing buildings as they are now
Chairman Buchanan said it seems that the ordinance provides for a one-year
amortization period for those signs that were in place on or before the day of
adoption of the Barton Road Specific Plan He said it makes a vague
reference to revision of non-conforming sign program which is encouraged to
7
take place within the one-year grace period He said it makes no specific
reference except in the "Whereas" section as to an educational approach to
code enforcement involving the one-year extension for post-Barton Road
Specific Plan, pre-amendment non-conforming signs He said it seems these
signs were put up in violation of an existing ordinance, and he understands
staffs approach to this is intended to be softer rather than harsher He said
that if staff, Commission or Council decides to, rather than crack down,
encourage them to comply and will defer enforcement, this is a matter of
grace He said this is an enforcement policy decision they are talking about
for those "gap period" violators He said the signs that were already up when
the Barton Road Specific Plan was adopted and are not conforming with the
new requirements really aren't in violation of the Barton Road Specific Plan
The Planning Director said they are legal, non-conforming signs, except that
they also need to follow the code
Chairman Buchanan said this amendment will make these signs illegal in one
year He said that the people who put in signs after the adoption of the
Barton Road Specific Plan that were non-conforming violated an existing
ordinance and are subject to immediate enforcement if this were the City's
attitude
The Planning Director said she did not include them in the ordinance as they
don't need any changes to enforce those signs, but the City Council approved
giving even those people one year, except the new tenants
Chairman Buchanan said that this soft approach is a matter of grace on the
part of the City, as they do not have to give them the year He said that the
pre-existing signs have to have an amortization period, but the people who
violated an existing ordinance are not entitled to this one-year period,
therefore, the City could modify this policy to say that on the people who are
trying to compound these violations or have violations that have a negative
impact on the community, they will take enforcement steps, notwithstanding
their general policy of a one-year latitude He said the ordinance they are
considering does not deal with the gap period people at all
The Planning Director said she tried to use the ordinance to highlight for the
City Council on which instances this wouldn't be valid She said that if she
did this for some cases, perhaps she should do this for all cases She said that
she indicated that new signs will not be subject to this and it would be good
if sign programs come earlier, so that by the time enforcement takes place,
they already have their signs revised She said that with regard to existing
tenants taking advantage of this, for example, Gina's, they wouldn't have any
means to enforce this, so she feels if there are complaints, even on older
8
tenant signs, perhaps they should be able to enforce them
Commissioner Sims asked if it her intent for the businesses to actually come
forth
The Planning Director stated that this is correct, and they have been doing
this during the week already She said many want to comply and some feel
it will be too expensive, but most want to know what is wrong with their signs
and what is not She said that then, after the one-year period, staff would
probably have less people to deal with She said that the Chamber of
Commerce agrees with this proposal
Chairman Buchanan said he hates to see them foreclose out the possibility of
enforcing serious problems, as in a lot of these projects, he thinks it is a fair
interpretation that compliance with the Sign Ordinance is a condition of
Conditional Use Permits that have been granted or other things He said that
while they may not do code enforcement specifically on sign removal, if
someone got really bad they could hold a revocation hearing on their
Conditional Use Permit or some other way of enforcement He said he would
hate to see a situation where they have inadvertently tied their hands where
something proposes a very serious situation He said he would also hate to
see them set themselves up for people putting up as many signs as possible
prior to March 31, when the ordinance will go into effect
�' The Planning Director said they need to address this, and maybe instead of
just addressing new tenants, perhaps they can say any new signs in the City on
any businesses She said that as soon as they have one complaint, as long as
it is a new sign, whether it is a new or old tenant, staff can do code
enforcement
Commissioner Sims asked if the City still has the option to enforce the
current Sign Ordinance, to which the Planning Director responded in the
affirmative
The Planning Director said that City Council has approved this concept of
having the one-year amortization period for all existing signs, including the
ones installed prior to the Barton Road Specific Plan and even after the
Barton Road Specific Plan She said they could add a note saying that every
complaint received on a new sign, not just on a new tenant, will be enforced
She said the only thing they are restricting their ability to do is to do code
enforcement on an old, existing sign
7 36 P M OPENED PUBLIC HEARING
9
JOHN OEHL
FLOWERS BY YVONNE
22473 BARTON
GT
Mr Oehl said that he was notified by a letter from the landlord, Viking
Properties, which owns the Stater Bros center, and most of the information
he has received has come from the discussion here tonight He felt there may
be a lack of communication on the part of the Planning Commission with the
business community, for instance, regarding the packet that the Planning
Director discussed, it might be prudent to disseminate this to the business
community prior to the adoption of any ordinance that has to do with it, if the
intent is an educational as opposed to an enforcement process He said the
existing signage seems to be the absolute difference from the proposed
signage He felt most signs have illuminated background with opaque
lettering, and the ordinance is Just the opposite He brought up the loophole
in the ordinance that people could put up 50 or 60 new signs that they new
they would have to tear down in one year, which didn't make a lot of sense
He felt this may be inventing an issue that doesn't really exist He felt that
enforcement must be uniform, and that the one-year moratorium should apply
to everyone He suggested that the Planning Commission be forthcoming with
information to the business community prior to the adoption of ordinances so
the business community could provide input
Commissioner Hargrave asked if Mr Oehl lived in Grand Terrace
Mr Oehl said he is not at the time, but has lived here for nine years
Commissioner Hargrave asked if he was a member of the Chamber of
Commerce
Mr Oehl said he was a member for nine years, until he resigned last year
Commissioner Hargrave said the Chamber said they discussed this with all
their members, and since he is not a member, he was left out
Mr Oehl said he hears the Chamber is an intermediary in this process
Commissioner Hargrave asked if he has seen the three articles Planning has
had in the Chamber newsletter, to which Mr Oehl responded in the negative
Commissioner Hargrave asked how he suggests they communicate with them
Mr Oehl said they are going to send out a packet, and this should be sent to
10
every business owner who pays business license fees to this City
Commissioner Hargrave said the public hearings are open to all citizens, but
the commission can not force people to come to meetings
Mr Oehl said that a 2" X 5" card posted on a bulletin board somewhere is not
necessarily a public notice
ROY KAMINSKI
AGENT FOR JAEGER DEVELOPMENT
G T PROFESSIONAL PLAZA
22365 BARTON ROAD
GT
Mr Kaminski said, as a property owner, he was informed of this meeting,
however, he is not sure that they received all the communication regarding
the ordinance and enforcement He expressed concern as they had just built
a monument sign in the last eight months, and there are legal signs that may
not be conforming at this point He said he would like to reaffirm that the
ordinance and the enforcement process is mainstreamed to the owners and
tenants along Barton Road
Chairman Buchanan asked staff to describe the required noticing process for
a proposed amendment to the Specific Plan
The Planning Director said the requirement is to send only to the property
owners in the area and 300' around it She said they thought about sending
to the tenants, however, this is something in favor of the tenants, so they
didn't think it was really necessary She said the packets will be distributed
personally by the Chamber of Commerce and staff once the tenants are asked
to do anything She said they were not ready with the packet yet, they were
just asking for the City Council and Planning Commission to have the one-
year amortization period for the businesses first She said perhaps they
should have sent it to the tenants, also, and gone further than doing just what
the law requires
Chairman Buchanan said perhaps it is favorable to tenants that have non-
conforming signs upon which enforcement could be immediately taken He
said that they are adding an enforcement mechanism, delayed for one year,
for those pre-existing signs that were legal then but are now non-confornung
Chairman Buchanan said inherently, the communication process is not perfect
He said there are mailing requirements to the property owners of a notice of
a hearing, although the notices do not contain nearly the detail that the
11
package does He said there are also publication and posting requirements,
but it doesn't get the detailed information into everybody's hands that may be
interested
Mr Kaminski said he wanted to make sure that, if they do have a sign permit,
then generally they should be in conformance at this point, although it was
only six to eight months ago
Chairman Buchanan stated that, in this kind of forum, they can not deal
specifically with particular items, but he would assume if they received a sign
permit since the adoption of the Barton Road Specific Plan, then staff woula
have checked that to see if was in conformance with the Barton Road Specific
Plan, and if they got approval and built it according to the approved permits,
they should be on fairly safe ground He said the people who should be most
concerned would be the people who have invested in expensive signage before
the adoption of the Barton Road Specific Plan that is not in conformance with
the Barton Road Specific Plan requirements He said he thinks that staff was
pretty careful knowing that the Barton Road Specific Plan was in the process
The Associate Planner said that, at this time, staff had a Planning Intern who
physically went to each business location to give notices and an information
letter regarding the Barton Road Specific Plan
Vice-Chairman Hargrave asked if this gentleman's signage was reviewed by
staff
The Planning Director said it is in compliance and is a very good sign
Chairman Buchanan said he assumes that during this one-year amortization
period, people who have signs that are not strictly in compliance and that can
not be brought into compliance would have a review process for applying for
approval of the signs He said the code provides some latitude for non-
complying signs for minor variations, and there is the ability to get some
additional leeway by coming before this body
The Planning Director said staff was contacted by Union Bank, with the
temperature and time sign, and they were concerned as this is a pole sign,
which is not allowed anymore She said they would need to have a larger
base and maybe reduce the height She told the bank that the Planning
Commission has the authority to approve minor deviations from the sign
regulations
Commissioner Hawkinson said City Council designated some signs within the
City as historical
12
,
Chairman Buchanan said the fact that even though there may be some
requirement to bring signage into compliance, they have various options,
including applying for approval as it exists
JACK R BOOKER
SEVENTH DAY ADVENTIST CHURCH
11785 MT VERNON AVENUE
GT
J Mr Booker asked if this body is considering the Seventh Day Adventist
Church as a business
Chairman Buchanan said, at this point in time, they are not considering any
specific operation, whether residential or commercial, and it wouldn't be
proper for them to make any kind of determination on a specific project He
said that staff may be able to respond on how the municipal code deals with
these facilities
The Planning Director said they have some waiving of certain fees, but the
regulations still need to be followed
Chairman Buchanan said there is not a separate category for a church or
religious establishment
The Planning Director said this is true, but the Specific Plan addresses
professional uses and office uses, but they do not have a section that
addresses churches, and this would need to be determined
Chairman Buchanan asked in what section the church is located
The Planning Director said it is the Administrative Commercial area, and
under Public Facility with regard to the land use
Mr Booker said that it seems they are not really clear as to whether they are
considered a business or not, yet the church does not feel it is a business
Chairman Buchanan suggested calling staff tomorrow
Vice-Chairman Hargrave said they are not talking about exemptions from the
Sign Ordinance
JOHN SIMONS
ONE HOUR PHOTO
13
22435 BARTON ROAD
GT
Mr Simons said that he agrees that there should be a direct communication
with the business owners as they are the ones that have to pay for the signs,
not the landlords He said he wasn't aware of the meeting at all, and just
heard about it through some other business owners He said he is not even
aware of what the ordinance is
Chairman Buchanan said the proposed ordinance says that if there is signage
within the Barton Road Specific Plan that existed before the Specific Plan was
implemented, business owners would have one year from the adoption of this
amendment to bring the signage into conformance and get it approved within
the Specific Plan guidelines, and after that one-year period is up, the City
could enforce those guidelines and require removal of non-conforming signs
at that point in time
Mr Simons asked when the Barton Road Specific Plan was implemented
The Associate Planner said it was in February of 1990 She said that when
business licenses are applied for, the applicant signs the business license, and
on the bottom, there is a direct question to be signed that the applicant has
read the Sign Ordinance, and if they haven't, they are directed to come to
Planning She said that some of the business licenses are conditioned that
they have to submit a sign
The Planning Director said the person giving testimony has signed the
business license so he is aware
Mr Simons said he was told that most of the businesses are going to the
channel letters, and if he does, he will be the only one in the shopping center
Chairman Buchanan said one of the awkward aspects about changing the look
of signage is that it has to start somewhere, and someone will be the first one
to put in a certain style He said that one of the ideas of the one-year
amortization period is that during this period, businesses will start
harmonizing their signs to the guidelines of the Specific Plan
Commissioner Sims asked Mr Simons, when he leased his area, if the
landlord disclosed to him the requirements of the Barton Road Specific Plan
Mr Simons responded he was told nothing whatsoever
Commissioner Sims felt the owners should have some responsibility to disclose
14
this information
Mr Simons said that the landlady had told him that the box was there and all
he had to do was get a sign made, and he looked around and got a sign made
exactly like the surrounding businesses
The Planning Director said staff is in contact with the manager and owner of
the center and is encouraging them to do an upgrade of the center, and if they
do this, they are encouraging them to change to channel letters, as Stater
Bros and Sprouse have conforming channel letters, and all the other small
shops have can signs, which are non-conforming She said that as soon as the
representative comes back from vacation for Viking Properties, staff will be
talking to her She said that Mr Simons was made aware of the Sign
Ordinance when his business was issued, and after he came to staff, he was
informed that his sign needed to have an opaque panel so the letters were the
only thing to shine at night, as the can may not shine at night
Vice-Chairman Hargrave said Mr Simons should read the tenant agreement
and the landlords have a responsibility to him on certain of these issues He
said that he needs to negotiate some of these things with the landlord
Mr Simons said he spent $500 for the sign and was then told he had to have
the opaque background He said he used to own One Hour Photo in Loma
Linda, and when they were trying to conform all of their signs, the City took
on 50% of the cost
Vice-Chairman Hargrave said he wishes they had the money to do this as it
is a good idea
The Planning Director said there is another problem with the Stater Bros
shopping center, as they had a sign program which is not in conformance
anymore, so Viking Properties may say they were following their program
Vice-Chairman Hargrave said, if he were a tenant at this property, he would
have his attorney right a cordial letter to the landlord that they need to talk
to the tenant about addressing this problem
Comrrussioner Van Gelder said she didn't particularly agree, as the business
people are told when they come in to get their business license, and how
many times do they have to be told'? She said they should take it upon
themselves
Chairman Buchanan said if they are talking about situations where tenants
come in and are negotiating a lease with a landlord and the landlord describes
15
to them what they require for signage and they comply with that, and then the
tenant finds out that this is not what the City requires, the landlord and the
tenant are going to have a dispute He said, especially in commercial leases,
the liabilities of the landlord and the tenant are subject to the contractual
language, so depending upon the agreements, there are a lot of possible
results that could arise from a dispute He said that most leases require that
the tenant be in compliance with all the municipal requirements
MICHAEL JOO HO CHUN
MUSSO'S ITALIAN DELI
22421 BARTON ROAD
GT
Mr Ho Chun said he got a letter from his landlord, who said that there are
numerous windows signs which reflect poorly on the rest of the center He
said he came in late, so he didn't hear a lot of the discussion, but asked what
kind of complaints came in about the signs
Chairman Buchanan said they have not discussed any particular complaints
He said staff has suggested that those signs that receive complaints would be
listed for the earlier code enforcement efforts after this one-year period is up
Mr Ho Chun asked for an explanation on the signs that are considered
numerous signs
The Planning Director said she sent a letter to the property manager, Viking
Investments, asking her to come to a meeting with the Planning Department
to talk about the center, and she mentioned to her that she has been receiving
several complaints on the signs in her center from residents, Planning
Commissioners and City Council members She said that she explained some
of the complaints and told her there were other issues they needed to talk
about She said she did not explain anything to her about the one-year
amortization proposal She said that apparently, the property manager
understood that this was a code enforcement letter, which was not the intent,
and the property manager transferred that letter to the tenants and told them
to comply right away She said that the tenants that were there from before,
even if this new process is implemented, will not be required to do anything
before the one-year period, including this particular tenant She said that this
tenant has several window signs that are excessive, covering almost 100% of
the window area, and she mentioned this to be one of the complaints that she
received She said she needs to contact the property manager again, but has
already sent two letters explaining that this is not a code enforcement letter,
she just wants to talk to her
16
Chairman Buchanan stressed that this is not an appropriate forum for
discussing particular signs, complaints or buildings, as they are discussing the
concept of this amendment which will apply to the entire Barton Road
Specific Plan He said that if any of the tenants have particular concerns
about whether or not their signs comply, they need to talk to staff and the
landlord or property manager, to make sure they are meeting both entity's
requirements
Mr Ho Chun said he wants to know what the complaint is
\� Chairman Buchanan said he would need to talk to staff
FOZOUNI
RED BARON PIZZA
22413 BARTON ROAD
GT
Mr Fozouni said he thinks this plan can be continued for the new signs, but
not the old signs He said the old signs should stay because, at one time, they
were legal
Chairman Buchanan asked if he was suggesting that the signs that were legal
before the adoption of the Barton Road Specific Plan should be left alone, to
which Mr Fozouru agreed
HAROLD LUKE
GRAND TERRACE URGENT CARE CENTER
22182 BARTON ROAD
GT
Mr Luke said that quite a few businesses have not received the mailings and
therefore, may not be attending this important meeting He suggested inviting
business owners for more discussion He asked why they have to change all
of their signs to an opaque background, when most of the signage is the other
way around He said that he does not how this particular Sign Ordinance is
made and would like to know if there is a way to have more discussion about
this, as a lot of people object to it He said he does not have a problem
conforming himself, but he sees the majority of people seem to have the
lighted background
The Planning Director said this issue of the canned signs was an issue
discussed when the Specific Plan was approved two years ago She said she
didn't even touch that issue now She stated that legal noticing procedures
were followed, and there was a resident and tenant committee that
17
participated on the Specific Plan approval, and at that time it was decided
that the signs on the Specific Plan were encouraged to be channel letters, and
cans would be allowed only with opaque panels She said that canned signs
are almost discouraged with the exception of the ones that have opaque
panels She said apparently, these tenants didn't know this until now, but this
is not really the discussion for this public hearing tomght
Chairman Buchanan said it does have some impact on it as some business
owners feel that the pre-existing, legal signs that are now non-conforming
should not be amortized and made to be brought up to compliance because , .1
this is what the vast majority of the businesses have in place and it doesn't
make sense to go out and completely swap this notion
The Planning Director said this tenant came after the Specific Plan was
approved, and according to the Associate Planner, they didn't come in for a
sign permit, so they didn't have a chance to comply with the code She said
it may be good to re-notice and request a continuance of the City Council
Meeting, that way more tenants could be involved She said that in terms of
the amortization, there are very few signs that were installed prior to the
Specific Plan, and if they don't enforce those signs, they may never get the
conformity for the Specific Plan
Commissioner Sims said there hasn't been a dissemination of what the goals
are, and why they went through all the passion of creating the Specific Plan
to begin with He said that the people here tonight are showing evidence that
they haven't been informed of what the goals are He said they need to get
the word out to the community
LANG CHIEM
1$ HONG KONG FAST FOOD
22411 BARTON ROAD
GT
Ms Chiem said she wonders why she hasn't heard anyone talking about this
proposal, and asked if they were supposed to know before they put their signs
IUD She said this costs money, and the business is not running well right now
anyway She said that they haven't heard from the landlord either
Chairman Buchanan said she is here tonight and this hasn't happened yet, as
this is the first public consideration of this plan, so to a certain extent the
system worked as it got a fairly decent group of people here
She said that the Specific Plan was adopted in February of 1990, but they only
found out just now
18
The Associate Planner said that a representative of the 1$ Hong Kong Fast
Food restaurant came in and worked with staff quite diligently, went through
the sign process and got it approved, however, what they put up doesn't reflect
what he submitted on the plan She said that the whole sign lights up instead
of having an opaque background
Chairman Buchanan asked how people find out about the sign requirements
other than through a building permit, business license or sign permit pi ocess
He said the City doesn't go out unless somebody violates the law and they go
out to enforce it, and the City doesn't go out and look for people to try and
anticipate their needs and explain it to them, as this is not the normal process
He said that the public is expected to come in and comply with the laws and
regulations that are in place He said that, through the Chamber of
Commerce, the City is attempting now to contact business owners and let
people know what is expected of them and work with them in that kind of
process He said that some people are not within that Chamber of Commerce
loop and sometimes get left out of that process, but apparently Ms Chiem's
business did go through that process, and somehow the sign didn't go up the
way it came through on paper
Ms Chiem said she doesn't know what she should do right now as things are
getting tight
Chairman Buchanan said that the proposal states that she would have a year
to get this corrected
Chairman Buchanan said, before he closes the public hearing, he would like
to discuss the possibility of additional noticing
The Planning Director said instead of taking this to City Council next week,
she would request the City Council to continue this item so staff can re-notice,
and then staff would send a notice to all of the tenants
Commissioner Munson said he has a feeling the people here have individual
problems they want to discuss, and even if they were to continue the meeting,
they would get another group of people wanting to discuss an individual
problem, and they are not hear tonight to take care of an individual problem,
but rather a larger problem He saw no reason to continue the public
hearing He said if this goes into effect, they will see these people again He
said he thinks the colors are fashion trends He said he has been through this
sign issue three times already, and a lot of signs have been grandfathered into
the City of Grand Terrace and will probably never be changed He said he
will not vote for this moratorium, knowing full well that some of these people
will be back to talk about their individual sign, and he would rather listen at
19
that time than have another continuance
The Planning Director said, with the exception of the church and one other
business, all of the other people here tonight are part of the Stater Bros
center, and apparently she created this by asking the property manager to
come and talk to staff She said she was not sending a code enforcement
letter, but it was interpreted this way, and the property manager sent code
enforcement to her tenants
Chairman Hargrave said they do not want to imply to the tenants at that , -
center that they do not have to make the changes, and he told them not to
interpret anything the commission is saying as meaning their landlord does not
have the right to enforce certain regulations that may exist in their lease, as
the commission is not involved at that level He said a lot of this may be
resolvable with staff working with the tenants and the landlord of the center
He felt the management of that center has a great stake in putting together
a new sign program to benefit their tenants
8 41 P M CLOSED PUBLIC HEARING
Chairman Buchanan brought this item back to the commission
Commissioner Wright echoed a notice to tenants as well as the property
owners as it is very apparent that there are landlords out there who don't take ,
it upon themselves to notice their tenants of certain City activities He felt
comfortable acting on this tonight knowing that the plan is to propose to City
Council to delay the item one meeting so the notices can go out
MOTION
PCM-92-04
BRSPA-92-01
Commissioner Sims made a motion to approve BRSPA-92-01 Commissioner
Van Gelder second
Chairman Buchanan said that Item 2 does not contain the necessary language
MOTION TABLED
MOTION
PCM-92-05
BRSPA-92-01
Chairman Buchanan made a motion for the addition of the amending
20
language in paragraph 2 Commissioner Sims second
MOTION
VOTE
PCM-92-05
Motion carries 7-0-0-0
MOTION
PCM-92-06
BRSPA-92-01
Commissioner Hawkinson made a motion to add as a condition that they
recommend that business license holders within the Barton Road Specific
Plan be notified of the proposed of the amendment Commissioner Munson
second
MOTION
VOTE
PCM-92-06
Motion carries 7-0-0-0
The Planning Director asked if they would like to make the amendment for
S complaints on the "new signs" instead of "new tenants" under Item 4 of the
ordinance
Chairman Buchanan said he thinks she is talking about Paragraph 5, where
it says, "new tenant signs are not subject to the one-year grace period", which
should read, "new signs", so they just need to delete the word "tenant"
The Planning Director said the original discussion of Commissioner Hargrave
regarding Gina's, for example, if they would like to pursue code enforcement
on an old tenant, they should be able to She said she thought she had a
clause which was not allowing them to do it
Chairman Buchanan said this is the educational policy the City Council
approved, not this particular ordinance He said there is a valid question as
to whether or not Paragraph 5 is talking about new tenant signs or just new
signs, and whether or not they need to indicate what means "new" - after what
day
Commissioner Hargrave felt Paragraph 5 should read, "new (strike tenant)
signs are not subject to the one-year grace period as of the date the one-year
21
moratorium starts
Chairman Buchanan suggested new signs installed after February 6, 1992 must
be installed as per the current sign code, as this will eliminate people
anticipating this and painting windows or hanging up plastic banners, assuming
they can not be touched as they have a year
MOTION
P CM-92-07
BRSPA-92-01I -
Vice-Chairman Hargrave made a motion to amend Paragraph S to read, "New
signs are not subject to the one-year grace period New signs installed after
February 6, 1992, need to be installed as per current sign code, otherwise
immediate enforcement will take place" Commissioner Sims second
Commissioner Wright said he doesn't think anyone will invest a lot of money
in a new tenant sign knowing in one year it would be pulled down, but he
contemplates the people putting up large window signs, knowing this
ordinance wouldn't become operational until March 31 He said they would
need some mechanism of determining if it was a new or old sign, but if this
date is put in, they won't have that opportunity He said they are not
debating the issues of the Barton Road Specific Plan signage, and it there is
some difference in opinion on the Specific Plan signage, these issues should
9
be addressed to City Council, and if there is a sufficient debate or a certain
consensus in the community and if Council wishes to change it, they will, but
what they are looking at tonight is just implementing it He said that with
regard to the one-year moratorium, those that were in existence prior to the
Specific Plan should be given the year to come into compliance, but those that
have come into the community since then, at least they have the soft year to
bring them in
Vice-Chairman Hargrave brought up the issue of administrative fees being
assessed for people who did not come into compliance after a year He
suggested administrative fees of up to 40% of the cost of the removal to be
added to the actual cost
Chairman Buchanan said before they discuss the fee issue, they need to vote
on the motion
MOTION
VOTE
PCM-92-07
22
Motion carries 7-0-0-0
MOTION
PCM-92-08
BRSPA-92-01
Vice-Chan man Hargrave made a motion to add as a condition to the
ordinance that administrative fees of up to 40% of the cost shall be added to
the cost of removal of the sign Commissioner Sims second
Chairman Buchanan said the language should be drafted by the City Attorney,
as there are legal restrictions
Vice-Chairman Hargrave said he would go along with this
The Planning Director clarified that they are proposing 40% of the overhead
cost of staff to be charged to the applicant
Vice-Chairman Hargrave added if it comes to removal of the sign by the City
for non-compliance
The Planning Director said staff talked to the City Attorney, who said that the
one-year is required, as the amortization period needs to be a time sufficient
for the tenant to recuperate the cost of the sign
Chairman Buchanan said that in the event that the City is forced to undertake
code enforcement, as a penalty as part of the code enforcement, there will be
an administrative charge He said that if the City forcibly removed someone's
sign and bills them for the cost of doing this, Commissioner Hargrave is
recommending that 40% of this cost be added as an overhead expense as part
of the assessment He said the motion is a recommendation that the City
Attorney advise the City Council as to the language and format
MOTION
VOTE
PCM-92-08
Motion carries 5-2-0-0 Commissioners Munson and Sims voting no
Chairman Buchanan brought back the first motion, to include the changes that
have been made
Commissioners Sims and Van Gelder concurred
23
MOTION
VOTE
PCM-92-04
Motion carries 7-0-0-0
PLANNING COMMISSION MEETING ADJOURNED AT 8 56 P M
SITE AND ARCHITECTURAL REVIEW BOARD CONVENED AT 9 09 P M
ITEM #3
SA-91-21
ALLEN AND NANCY HAS SARD
12694 MIRADO
GT
AN APPLICATION FOR SITE AND ARCHITECTURAL REVIEW OF AN ACCESSORY
STRUCTURE (RECREATION ROOM - 1,200 SQ FT)
The Associate Planner presented the staff report
Chairman Buchanan said, with respect to the Engineer's January, 1992 letter,
he is not sure he understands exactly what they are being told He asked if
staff is not in a position legally to recommend Requirements #2 and #6 of
this letter because they were not expressed as recommendations in a timely
fashion, but this does not preclude the Planning Commission, as a result of
deliberation and public testimony, from imposing these as requirements
The Planning Director said only with the consent of the applicant She said
the application was already complete, and the second time the plans went to
the City Engineer was the time for him to tell staff if all of the corrections
required were sufficient, and he added two other conditions He said at this
time, they had already scheduled the project for public hearing, so the
application was considered complete She said they can not ask for new items
after the application is complete
Chairman Buchanan said he can understand this on a staff level, but certainly
the Planning Commission can impose conditions on a project without the
applicant's expressed approval
The Associate Planner said this is correct, but from staffs perspective, they
can not add any conditions, however, the Planning Commission can always
amend and add conditions
24
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CAN SIGN CONFORMING TO
ORIGINAL SIGN PROGRAM -
NO LONGER CONFORMING TO
BRSP SIGN REGULATIONS
Attachment 7
DATE March 9 , 1992
STAFF REPORT
CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE March 12 , 1992
SUBJECT REVISED INVESTMENT POLICY
r
The City Manager has met with Councilmembers Christianson and
Hilkey to discuss revisions to the City's Investment Policy The
discussions focused on increasing the level of safety in the
investment of City funds, while maintaining an adequate level of
liquidity and yield
As a result of these discussions, the following changes in the
policy are being proposed
1 Limiting allowable investments to those that are either backed
by the full faith and credit of the State of California or the
U S Government or that are fully insured by the FDIC or
FSLIC
2 Requiring that the third party trustee on any securities
purchased will be the City's own bank, thereby eliminating the
use of unknown third parties in such transactions
3 Prohibiting the use of outside investment advisers, in light
of the relatively small size of the City's investment
portfolio and the minimal potential increase in yield
Recommendation
The City Council adopt the attached revised Investment Policy for
the City of Grand Terrace
COUNCIL AGENDA ITEM# '1 R
STATEMENT OF INVESTMENT POLICY
FOR THE CITY OF GRAND TERRACE
1992-93
PURPOSE
This statement is intended to provide guidelines for the prudent
investment of the City ' s idle cash and to outline the policies for
maximizing the efficiency of the City ' s cash management system The
ultimate goal is to enhance the interest earnings of the portfolio
while ensuring the safety of the pooled cash
OBJECTIVE
The City ' s cash management system is designed to accurately monitor
and forecast expenditures and revenues , thus enabling the City to
invest funds to the fullest extent possible The City attempts to
obtain the highest yield obtainable as long as investments meet the
criteria established for safety and liquidity
Investments must be made only in the following media
Securities of the U S Government or its Agencies
Certificates of Deposits or Time Deposits placed with Savings and
Loans or Banks that are fully insured by the FDIC or FSLIC
Local Agency Investment Fund ( State Pool )
Repurchase Agreements placed with the City ' s primary bank
( Security Pacific National Bank )
Passbook Savings Accounts placed with Savings and Loans or Banks
that are insured by the FDIC or FSLIC
CRITERIA FOR SELECTING INVESTMENTS AND ORDER OF PRIORITY
1 SAFETY The safety and risk associated with an investment
refers to the potential loss of principal , interest , or a
combination of these amounts The City only operates in
those investments considered very safe
2 LIQUIDITY This refers to the ability to convert to cash
with minimal chance of losing some portions of principal or
interest
3 YIELD Yield is the potential dollar earnings an investment
can provide , otherwise known as rate of return
SAFEKEEPING
Securities purchased from broker dealers shall be held in third party
safekeeping by the Trust Department of the City ' s primary bank ,
currently Security Pacific National Bank , Grand Terrace Branch
CITY OF GRAND TERRACE PAGE TWO
STATEMENT OF INVESTMENT POLICY
The City strives to maintain the level of investment of all funds as
near 100 percent as possible Idle cash management and investment
transactions are the responsibility of the Finance Department under
the direction of the City Treasurer The City will prohibit the
utilization of outside investment advisors
The basic premise underlying the City ' s Investment Policy is to ensure
the absolute safety of the portfolio , maintaining sufficient liquidity
for ongoing cash needs while achieving the highest return possible
Thomas Schwab , City Treasurer
CITY OF GRAND TERRACE
DATE. March 5, 1992
STAFF REPORT
CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE March 12 , 1992
SUBJECT ESTABLISHMENT OF A WRITTEN SMOKING POLICY FOR CITY-OWNED
BUILDINGS
FUNDING REQUIRED
NO FUNDING REQUIRED XX
In November, 1985, the City Council adopted an Ordinance relating
to the regulation and prohibition of smoking in the City of Grand
Terrace The City' s response, at that time, was to designate areas
within City Hall that were smoking areas, with the remaining areas
considered no-smoking areas The Ordinance further prohibited
smoking in Child Care facilities, which did not exist at that time
The Ordinance also required the adoption of a written Smoking
Policy An informal policy was implemented, and was loosely
regulated for City facilities
Staff has prepared the following Smoking Policy to be applicable to
all City-owned buildings including the Civic Center Complex, the
Fire Station, the Child Care Center, the Senior Center, the Chamber
of Commerce office, the EOC building, and the maintenance shop and
offices
STAFF RECOMMENDS THAT COUNCIL:
ADOPT THE FOLLOWING CITY OF GRAND TERRACE SMOKING POLICY RELATING
TO THE REGULATION AND PROHIBITION OF SMOKING IN CITY-OWNED
BUILDINGS
TS yjm
Attachments
COUNCIL AGENDA ITEM # a A
CITY OF GRAND TERRACE
SMOKING POLICY STATEMENT
The health and rights of all City employees and the public are to
be protected from unhealthful conditions
The Surgeon General has stated that "cigarettes are the most r
important individual health risk in this Country, responsible for
more premature deaths and disability than any other known agent" ,
and that "cigarette smoking can make a significant measurable
contribution to the level of indoor air pollution" , and that "there
was a provable relation between such 'passive' smoke from smokers
and illness and deaths among non-smokers "
A General
1 All employees and the public using City buildings have a
right to work and conduct business in a healthy
environment
2 Smoking is a personal habit which should be practiced
with concern for the health and feelings of others
3 There shall be no smoking in any City-owned or leased
building
B Smoking Prohibitions
1 "Smoking is Prohibited" and "No Smoking" signs will be
posted in locations including but not limited to.
a Public Hearing Rooms and Chambers
b Elevators
c Restrooms
d Public Lobbies\Hallways
e Conference Rooms
f Common Work Areas
g Cafeterias\Break Rooms
2 For purposes of this policy, "smoking" includes any
lighted cigarette, cigar, or pipe
C. Effective Date
This policy will be effective May 1, 1992
,
ORDINANCE NO 98
AN URGENCY ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, RELATING TO THE REGULATION
AND PROHIBITION OF SMOKING
WHEREAS the City Council of the City of Grand Terrace
finds and determines that the smoking of tobacco or other weeds
or plants is a danger to public health and an annoyance ,
inconvenience, discomfort and a hazard to those who are present
in confined spaces , and in order to preserve the public health,
safety and welfare , the declared purpose and intent of this
Ordinance is to protect nonsmokers to the maximum extent
possible from second hand smoke in public places and places of
employment,
NOW, THEREFORE, the City Council of the City of Grand
Terrace does hereby ordain as follows
Section 1 Definitions For the purposes of this
Ordinance, the following words and phrases shall have the
meanings respectively ascribed to them
A ' Bar ' shall mean an area which is devoted to serving
of alcoholic beverages and in which the service of food is only
incidental to the consumption of such beverages
B ' Eating Establishment ' means every publicly or
privately owned eating place , including coffee shops ,
cafeterias , short-order cafes, luncheonettes , sandwich shops ,
soda fountains and restaurants
C ' Employee ' means any person who is employed by an
employer for direct or indirect monetary wages or profit
D 'Employer ' means any person who employs the services
of an individual person or employee
E ' Enclosed ' means closed in by a roof and four walls
with appropriate openings for ingress and egress , but does not
include areas commonly described as public lobbies
F 'Motion Picture Theater ' means any theater engaged in
the business of exhibiting motion pictures
G ' Smoking ' means the compustion of any cigar ,
cigarette, pipe or any similar article , using any form of
tobacco or other combustible substance in any form
H 'Workplace ' means any enclosed area of a structure or
portion thereof intended for occupancy by nusiness entities
which will provide primarily clerical , professional or business
services of the business entity, or which will provide primarily
clerical , professional or business services to other business
entities or to the public , at that location Workplace
includes, out is not limited to , office spaces in office
buildings, medical office waiting rooms, libraries, museums,
hospitals and nursing homes
Section 2 Smoking Prohibited - Elevators Smoking is
prohibited and is unlawful in elevators
Section 3 Smoking Prohibited - Hospitals , Health Care and
Child Care Facilities
A Ir public areas of health care facilities and
hospitals, as defined in Section 1250 of the California Health
and Safety Code , including waiting rooms, public hallways and
lobbies , smoking is prohibited , except in specially designated
smoking areas , which may be all or part of a public area
B Every publicly or privately owned health care
facility, i -cluding hospitals , shall make a reasonable effort
to determine preference and to assign patients placed in rooms
occupied by two or more patients according to the patient ' s
individual ~nonsmoking or smoking preference
C Ir rooms and areas occupied by patients, smoking
shall be prohibited for hospital staff, visitors and the
general public ' STAFF AND VISITOR SMOKING PROHIBITED ' signs
and/or the international logo sign for not smoking shall be
conspicuously posted in each patient room
D Ir child care facilities , including those in private
homes , during operating hours in rooms where children are
present, smoking is prohibited
Section 4 Smoking Prohibited - Public Meeting Rooms
Smoking is prohibited and is unlawful in hearing rooms,
conference rooms, chambers and places of public assembly in
which public business is conducted , when the public business
requires or provides direct participation or observation by the
general public
Section 5 Smoking Prohibited - Theaters and Auditoriums
Smoking is prohibited and is unlawful in every publicly or
privately owned theater , auditorium or other enclosed facility
which is open to the public for the primary purpose of
exhioiting any motion picture, stage drama, musical recital ,
athletic events or any other performance or event in all areas
except either in that area commonly known as the lobby, or in
areas not open to the public , except athletic events where
smoking shall be permitted in specially designated areas
Every such theater , auditorium or other enclosed facility used
for the purposes stated herein, shall have posted , signs
conspicuously located in the lobby stating that smoking is
prohibited within the theater , auditorium or facility, and in
the case of motion picture theaters , such information shall be
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shown upon the screen for at least five seconds before showing
feature motion pictures
Section 6 Smoking Prohibited - Eating Establishments
Smoking is prohibited and is unlawful in all indoor eating
establishments serving food, which has an occupancy capacity of
fifty or more persons This prohibition shall not apply to any
such establishment maintaining a contiguous non smoking area of
at least one-quarter of the seating capacity This prohibition
shall not apply to any rooms which are being used for eating
establishment purposes for private functions If a smoking
' area is maintained , the preference for the patron is to be
determined by the management and the patron shall be seated
according to preference if possible Any portion of an indoor
eating establishment used for bar purposes is excluded from the
restrictions of this section
Section 7 Smoking Prohibited - Department Stores Smoking
is prohibited and is unlawful in public areas of every
department store which sells dry goods , clothing or utensils ,
excluding areas outdoors
Section 8 Regulation of Smoking in the Workplace
A Within 90 days of the effective date of this
Ordinance , or within 90 days of having first engaged the
services of an employee, for employers , who are not in
operation on the effective date of this Ordinance , each
employer shall adopt, implement and maintain a reasonable
written smoking policy which should contain, as a minimum, the
following
1 Prohibition of smoking in employer conference
and meeting rooms, classrooms, auditoriums, restrooms,
medical facilities, hallways and elevators
2 Provision and maintenance of a contiguous no
smoking area of not less than one-half of the seating
capacity and floor space in cafeterias , lunchrooms and
employee lounges
3 Any employee in the workplace shall be given the
right to designate his or her immediate work area as a
nonsmoking area and to post it with appropriate signs or
sign The policy adopted by the employer shall include a
definition of the term ' immediate work area ' which gives
preferential consideration to nonsmokers
B In any dispute arising under the smoking policy, the
rights of the nonsmoker shall be given precedence
C Except where other signs are required , whenever
smoking is prohibited, conspicuous signs shall be posted so
stating, containing all capital lettering not less than one
inch in height, on a contrasting background In lieu of such
signs the international no smoking logo may be prominently
displayed
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D The smoking policy shall be communicated to all
employees within two weeks of its adoption
E Notwithstanding the provisions of Subsection A of
this Section, every employer shall have the right to designate
any workplace as a nonsmoking area
F This Section is not intended to regulate smoking in
the following places and under the following conditions
1 A private home which may serve as a workplace,
except as required pursuant to Section 3 D
2 Any property owned or leased by otner ,
governmental agencies
3 A private, enclosed workplace occupied
exclusively by smokers , even though such a workplace may
be visited by nonsmokers , excepting places in which
smoking is prohibited by the fire marshal or by other law,
ordinance or regulation
4 Food and beverage service areas of indoor eating
establishments
G An employer who in good faith develops and
promulgates a reasonable written policy regarding smoking and
nonsmoking in the workplace shall be deemed to be in compliance
provided tnat a policy which designates an entire workplace as
a smoking area shall not be deemed a reasonable policy
Section 9 Posting and Signs Required
A Except where other signs are required, whenever
smoking is prohibited , conspicuous signs shall be posted so
stating, containing all capital lettering not less than one
inch in height and/or the international no smoking logo, on a
contrasting background It is the duty of the owner , operator,
manager or other persons having control of such room, building
or other place where smoking is prohibited , to post such signs
or to cause such signs to be posted
B It shall be unlawful to willfully mutilate or destroy
any signs required hereby
Section 10 Other Agency Cooperation Federal , State
County, school and special districts officials are urged to
enact and enforce provisions similar to the provisions
contained nerein
Section 11 Structural Modifications Not Required
A It shall be the responsibility of employers to
provide smoke-free areas for nonsmokers within existing
facilities to the maximum extent possible , but employers are
not required to incur any expense to make structural or other
physical modifications in providing these areas
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'
B Nothing in this Ordinance shall require the owner,
operator or manager of any theater, auditorium, health care
facility or any building, facility, structure or business to
incur any expense to make structural or other physical
modifications to any area or workplace
C 'nothing in this Section shall relieve any person from
the duty to post signs or adopt policies as required by this
Ordinance
Section 12 Exemptions Any owner or manager of a business
or other establishment subject to this Ordinance may apply to
the City Council for an exemption or modification to any
provisions of this hereof due to unusual circumstances or
conditions
A Such exemption shall be granted only if the City
Council f_nds from the evidence presented by the applicant for
exemption at a public hearing either
The applicant cannot comply with the provisions
of t-is hereof for which an exemption is requested without
incurring expenses for structural or other physical
modifications, other than posting signs, to buildings and
structures
2 Due to unusual circumstances, the failure to
comply with the provision for which the exemption is
requested will result in a danger to health or annoyance,
inconvenience or discomfort
B The applicant for an exemption shall pay the fee
prescribec oy the City Council with the application to cover
cost of t -e hearing and noticing of the hearings
Section 13 Penalties Violation of any provision or
failure to comply with any requirement of this Ordinance is an
infraction
Section la Severability If any provision or clause of
this Ordinance or the application thereof to any person or
circumstance is held to be unconstitutional or to be otherwise
invalid by any court of competent jurisdiction, such invalidity
shall not affect other Ordinance provisions or clauses or
applications thereof which can be implemented without the
invalid provisions or clause or application, and of this end
the provisions and clauses of the Ordinance are declared to be
severable
Section 15 Declaration of Urgency This Ordinance is
hereby declared to be an urgency measure and is for the
immediate preservation of the public peace, health and safety
The facts constituting the urgency are that smoking has been
proven to be a health hazard not only to the smokers , but to
those persons, including nonsmokers, vino breathe and inhale the
second hand smoke This health hazard may result in serious
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detrimental health consequences to the community This
Ordinance is intended to protect the health of the general
public of this community
Section 16 Effective Date This Ordinance shall be in full
force and effect upon its adoption
Section 17 Posting The City Clerk shall cause this
Ordinance to be posted in three (3 ) public places , designated
for such purpose by the City Council, within fifteen ( 15) days
after its passage
Section 18 Adopted at a regular meeting of the City Council
of said City held on the 7th day of November, 1985
ATTEST
City Clerk o the City of Mayor o th of rand
Grand Terra and of the Terrace\ d the Cit
City Council tnereof Council t reof
I , Ilene Dughman, City Clerk of the City of Grand
Terrace, do hereby certify that the foregoing Ordinance was
adopted at a regular meeting of the City Council of the City of
Grand Terrace held on the 7th day of November, 1985, by the
following vote
AYES Councilmembers Matteson, Petta, Evans ,
Mayor Grant
NOES Councilwoman Pfennighausen
ABSENT None
ABSTAIN None
City Clerk
Approved as to f rm
i
l /
City Attorney -6-
DATE 3/6/92
STAFF REPORT
CRA ITEM () COUNCIL ITEM (X) MEETING DATE 3/12/92
1 ' SUBJECT DISASTER DESIGNATION RESOLUTION
On February 25, 1992, President Bush declared the counties of Kern, Los Angeles,
Orange, San Bernardino and Ventura, as disaster areas This declaration makes it
possible for agencies within this area, to make an application and receive, FEMA
grants for restoration of facilities, damaged by flood waters Damage assessment has
revealed that the City of Grand Terrace has experienced damage to the following
areas
or Category A Debris Clearance from streets and ROW
liar Category B Protective Measures via Law Enforcement
or Category C Damage to streets, culverts and traffic control
' Category F Damage to sanitary lines and storm drains
Category G Damage to park facilities
Staff has estimated that the total amount of the aforementioned damaged to be
$10,000 00
Staff Recommends
COUNCIL APPROVE THE ADOPT/ON OF THE DISASTER "APPLICANT'S AGENT
RESOL UT/ON"
RLA
COUNCIL AGENDA ITEM# S
"tare of CalLfornia State Application No UbS
OFFICE OF Federal Disaster FEMA- -DR \
EMERGENCY SERVICES Federal P A No
DESIGNATION OF
APPLICANT'S AGENT RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
THAT THOMAS SCHWAB
)HWAB CITY MANAGER (Title)
OR
RANDY ANSTINE , ASSISTANT CITY MANAGER ('
(Name) (Title) y c
OR Yy-
v
f 6 "
(Name) (Title)
is hereby authorized to execute for and in behalf of the CITY OF GRAND TERRACE , a public entity
tstabltshed under the laws of the State of California, this application and to file it in the Office of Emergency Services
tar the purpose of obtaining certain federal financial assistance under P L 93 288 as amended by the, Robert T
St Word Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the Natural
Dis tstcr Assistance Act for yr.onn , v,hich occurred in FRBBUAITY of 7.
(fire, flood, earthquake, etc) (month and year)
1 HAT the CITY OF GRAND TERRACE , a public entity established under the laws of the State of
California, hereby authorizes its agent to provide to the State Office of Emergency Services for all matters pet taming
to such state disaster assistance the assurances and agreements required
Passed and approved this 12TH day of MARCH , 1992
BYRON MATTESON, MAYOR
(Name and Title)
(Name and Title)
(Name and Title)
CERTIFICATION
I, BRENDA STANFILL , duly appointed and DEPUTY CITY CLERK of
(Title)
CITY OF GRAND TERRACE , do hereby certify that the above is a true and correct copy of a
resolution passed and approved by the CITY COUNCIL of the CITY OF GRAND TERRACE on the
12TH dati of MARCH , 1992
Due
DEPUTY CITY CLERK
(Official Position)
(Signature)
OES Form 130 (Rev 12/91) DAD Form