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05/14/1992 ,N„...... FILE COPY - LITy wizkv !� ! May 14, 1992 VEM.EA�7 22795 Barton Road California 9 Grand Terrace ace CITY OF GRAND TERRACE Civic Center (714) 824-6621 ,� F Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Byron R Matteson Mayor Hugh J Grant Mayor Pro Tempore Gene Carlstrom Ronald M Christianson Herman Hilkey Council Members Thomas J Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS May 14, 1992 GRAND TERRACE CIVIC CENTER 6 30 P.M. 22795 Barton Road * Call to Order - Invocation - Pastor Tom Comstock, Assembly of God i * Pledge of Allegiance - Roll Call - STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 4/09/92 Minutes Approve 2. Approval of Check Register No. CRA042392 & Approve CRA051492 3. LaVerne-Grand Terrace Housing Finance Agency/ Adopt Residual Value Purchase ADJOURN COMMUNITY REDEVELOPMENT AGENCY t _,,CONVENE CITY COUNCIL 1 Items to Delete 2. SPECIAL PRESENTATIONS A Proclamation "Water Awareness Month" May 1992 B Water Awareness Poster Contest - Adopt-a-School Program Awards C Presentation of Service Awards to Pageant Coordinators, 1991 Miss Grand Terrace & her Court D. B.F. I Recycling & Refuse Status Report E. Recycling Family of the Month 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non-controversial . They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. COUNCIL AGENDA I STAFF 05/14/92 - Page 2 of 3 RECOMMENDATION COUNCIL ACTION A. Approve Check Register No. 042392 & Approve No. 051492 B Ratify 5/14/92 CRA Action C. Waive full reading of Ordinances on Agenda D. Approve 4/09/92 Minutes Approve E. Release Security Deposit-CUP-87-07(Keeney) Authorize ` F Release Security Deposit (Hogue) Authorize G Release Security Deposit (O 'Connell ) Authorize (21935 Van Buren) H. Parks and Recreation Per Capita Grant Approve Program I Refuse Exemption (Walker) Deny J Ac..ept Resignation of Planning Commis- Approve siouer and Vacate Position K. Final Approval - Tract 14816 (Porter Approve ? Development) L Release of Lien Agreement (Hieb) Authorize ( 11645 Grand Terrace Court) 4 PUBLIC COMMENT it 5 ORAL REPORTS A. Committee Reports (1) Parks 8 Recreation Committee (d) Minutes of 3/2/92 Accept 0 (b) Appoint Regular Member (c) Reservation of Park Facilities i. (2) Historical & Cultural Committee ', (a) Minutes of 4/6/92 Accept , 03) Crime Prevention Committee '� (a) Minutes of 3/9/92 Accept B. Council Reports 6. PUBLIC HEARINGS - 6 30 P .M A. Zoning Amendment Z-92-02, E-92-04 B. Request for change of PUD Conditions of Approval (Roger Peter Porter) P 'COUNCIL AGENDA STAFF 05/14/92 Page 3 of 3 RECOMMENDATION COUNCIL ACTION 7 UNFINISHED BUSINESS None 8 NEW BUSINESS A Comcast Cable Access Proposal Adopt , B G T Branch Library Literacy Program Approve C. Change Regular Meeting Time of Council Adopt Meetings D Addition of Two More Grand Terrace Roads Approve to the Congestion Management Plan Network E Award Design Services Contract for Pico Award Park P Sobriety Checkpoint Grant Acceptance Adopt /u G Designate Altern tee Representative for Approve La Verne-Grand Terrace Joint Powers Authority H La Verne-Grand Terrace Housing Finance Adopt Agency/Residual Value Purchase I Reschedule Council Meeting Approve 9 CLOSED SESSION A Personnel Matters ADJOURN i THL NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON MAY 28, 1992 AT 6 30 P.M. AGENDA ITEM REQUESTS FOR THE 5/28/92 MEETING MUST BE SUBMITTED IN WRITING TO IHE CITY CLERK'S OFFICE BY NOON 5/21/92 PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - APRIL 9 , 1992 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 9, 1992 at 6 00 p m PRESENT' Byron Matteson, Chairman Gene Carlstrom, Agency Member Ronald Christianson, Agency Member Herman Hilkey, Agency Member Thomas J Schwab, Executive Director Randall Anstine, Assistant City Manager Brenda Stanfill, Secretary John Harper, City Attorney Joe Kicak, City Engineer ABSENT Hugh J Grant, Vice-Chairman Patrizia Materassi, Planning Director APPROVAL OF MARCH 26 , 1992 CRA MINUTES CRA-92-15 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY AGENCY MEMBER HILKEY, CARRIED 3-0-1-1 (VICE-CHAIRMAN GRANT WAS ABSENT, AGENCY MEMBER CHRISTIANSON ABSTAINED) , to approve the March 26, 1992 CRA Minutes APPROVAL OF CHECK REGISTER NUMBER CRA040992 CRA-92-16 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY AGENCY MEMBER HILKEY, CARRIED 4-0-1-0 (VICE-CHAIRMAN GRANT WAS ABSENT) , to approve Check Register No. CRA040992 Mayor Matteson adjourned the CRA meeting at 6 10 p m , until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, May 14 , 1992 at 6 00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace C R A AGENDA ITEM NO. 1_ COMMUNITY REDEVELOPMENT AGENCY CITY OF GRr""" TERRACE ( DATE APR 23, 1992 CHECK R I'bTER NO CRA042392 CHECK OUTSTANDING DEMANDS AS OF APRIL 23, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 24957 BANK OF AMERICA TRUSTEE FEES, CIVIC CENTER PROJECT, 9/91-2/92 $3,412 78 24963 GENE CARLSTROM STIPENDS FOR APRIL, 1992 150 00 24966 RONALD CHRISTIANSON STIPENDS FOR APRIL, 1992 150 00 24977 HUGH GRANT STIPENDS FOR APRIL, 1992 150 00 24982 HERMAN HILKEY STIPENDS FOR APRIL, 1992 150 00 24989 BYRON MATTESON STIPENDS FOR APRIL, 1992 150 00 TOTAL $4,162 78 A I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE 23 COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND 1 APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY 11 ii! THOMAS SCHWAB TREASURER COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE DATE MAY 14, 1992 CHECK REGISTER NO CRA051492 CHECK OUTSTANDING DEMANDS AS OF MAY 14, 1992 NUMBER VENDOR DESCRIPTION AMOUNT P7747 UNITED STATES ESCROW LOAN, REHABILITATION PROGRAM $56,981 00 25060 KICAK AND ASSOCIATES ENGINEERING, REHABILITATION PROGRAM 565 50 25085 UNITED STATES ESCROW CREDIT CHECK, REHABILITATION PROGRAM 106 00 TOTAL $57,652 50 I CERTIFY THAT, TO THE BEST OF MY KOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY 404 Al:04V THOMAS SCHWAB TREASURER a, PENDING C RA APPROVAL DATE: May 8, 1992 S 'TAPP REPORT CRA ITEM (XX) COUNCIL ITEM ( ) MEETING DATE: May 14, 1992 SUBJECT: LA VERNE-GRAND T CE HOUSING FINANCE AGENCY/RESIDUAL VALUE PURCHASE �'� FUNDING REQUIRED NO FUNDING REQUIRED XX On December 12, 1983, the Community Redevelopment Agency of the City of Grand Terrace entered into a certain Joint Powers Agreement with the La Verne Redevelopment Agency to form the La Verne-Grand Terrace Housing Finance Agency (the "Joint Powers Agency") . The Joint Powers Agency was established as a joint powers authority in accordance with the California Government Code with its purpose to finance home mortgages in accordance with provisions of the California Community Redevelopment Law. Pursuant to a duly adopted Resolution dated January 1, 1984 between the Joint Powers Agency and Security Pacific National Bank (the "Trustee") , the Joint Powers Agency issued its $38,625,000 La Verne-Grand Terrace Housing Finance Agency Single Family Residential Mortgage Revenue Bonds, 1984 Series A (the "Bonds") . The Bonds were secured by an irrevocable pledge of mortgage loans (and any investment income made with respect thereto) , and such Bonds were payable as to principle, redemption price, if any, and interest from such pledged sources. The Joint Powers Agency now deems it desirable to authorize and negotiate the sale of the mortgage loans at a negotiated price and transfer the residual value, after all payments on the Bonds have been made, to its member jurisdictions. In order to accomplish the transaction, the Joint Powers Agency would enter into a certain Residual Asset Purchase Contract with prospective purchasers (Miller and Schroeder Financial, Inc. and Magnus Capital, Inc.,) which contract would be authorized so long as the aggregate amount received from the sale of the residual assets would be sufficient to provide funds to cause the discharge of the Bonds by a Defeasance Escrow. Any additional proceeds could then be distributed to the City of Grand Terrace (the "City") . C R A AGENDA ITEM NO. 2 Staff Report--La Verne-Grand Terrace Housing Finance Agency May 7, 1992 Page 2 In order to complete the transaction, the Joint Powers Agency would be required to adopt a supplemental resolution whereby upon payment in full for the Bonds, the Joint Powers Agency would be entitled to receive all moneys or securities (including all right, title, and interest in the mortgage loans) held by the Trustee under the original Resolution which are not required for the payment or redemption of Bonds not theretofore surrendered for such payment or redemption, free and clear of any trust, lien or pledge as set forth in the original resolution. The Joint Powers Agency has expressed a willingness to sell its interest in the residual assets to the purchasers and the purchasers have agreed, in concept, to purchase the Joint Powers Agency's interest in the residual assets in accordance with the terms and provisions of a certain Residual Value Purchase Contract. Prior to any action being taken to definitively ascertain the dollar value of the residual assets, the City will enter into a separate transaction with the Community Redevelopment Agency of the City of Grand Terrace whereby the City will agree to buy the residual for a discounted value. This will entitle the City to the receipt of the proceeds of the sale generated by the Joint Powers Agency and such proceeds will be able to be placed, into the City's general fund. In order to accomplish the foregoing transaction, the City, the Community Redevelopment Agency of the City of Grand and the Joint Powers Agency must take certain formal actions which will consist of the following: 1. The Joint Powers Agency would amend its original Resolution pursuant to a Supplemental Resolution in order to provide that the Joint Powers Agency be entitled to receive all money and securities held by the Trustee under the original Resolution. 2 . The Community Redevelopment Agency of the City of Grand Terrace and the City would approve the sale and purchase of any residual at a discounted value that would otherwise be distributed to the Community Redevelopment Agency of the City of Grand Terrace. 3 . The Joint Powers Agency would approve the Residual Asset Sale Documents. It is estimated that the residual assets available would be approximately $400,000 before defeasance expenses. The City of Grand Terrace's share of residual assets is estimated to be approximately $150,000-$200,000. Staff will have a more detailed Staff Report--La Verne-Grand Terrace Housing Finance Agency May 7, 1992 Page 3 break-down of the proceeds and related expenses at the City Council meeting. The first and third actions will be taken by a special Joint Powers Agency meeting. To approve the sale, the Community Redevelopment Agency must adopt the attached resolution authorizing such action. STAFF RECOMMENDS THAT THE AGENCY: ADOPT THE ATTACHED RESOLUTION AUTHORIZING THE PURCHASE FROM THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE OF CERTAIN RESIDUAL ASSETS ATTRIBUTABLE TO THE LA VERNE-GRAND TERRACE HOUSING FINANCE AGENCY. TS:yjm Attachments RESOLUTION NO. A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE AUTHORIZING THE SALE OF CERTAIN RIGHTS AND INTERESTS IN THE LA VERNE-GRAND TERRACE FINANCING HOUSING AGENCY WHEREAS, the City of Grand Terrace (the "City") is a municipal corporation duly organized and existing pursuant to the laws of the State of California; and WHEREAS, the Community Redevelopment Agency of the City of Grand Terrace (the "Agency") is a redevelopment agency, a public body corporate and politic, duly created, established and authorized to transact business and exercise its powers in accordance with the Community Redevelopment Law; and WHEREAS, the Agency has previously participated in the formation of the La Verne-Grand Terrace Housing Finance Agency, and in connection therewith has previously executed that certain Agreement pertaining to the formation of the La Verne-Grand Terrace Housing Finance Agency dated as of December 12, 1983 (the "Joint Powers Agreement") ; and WHEREAS, the La Verne-Grand Terrace Housing Finance Agency is a joint powers authority which was duly established by -` appropriate official action of the La Verne Redevelopment Agency and the Community Redevelopment Agency of the City of Grand Terrace pursuant to Government Code Section 6500, et sea. ; and WHEREAS, the La Verne-Grand Terrace Housing Finance Agency was formed for the purposes of undertaking a certain residential single family home ownership financing program (the "Program") pursuant to Section 33750 of the California Community Redevelopment Law; and WHEREAS, in connection with the establishment of the Program, the La Verne-Grand Terrace Housing Finance Agency issued its "La Verne-Grand Terrace Housing Finance Agency, California, Single Family Residential Mortgage Revenue Bonds, 1984 Series A" (the "Bonds") ; and WHEREAS, pursuant to the terms of the Joint Powers Agreement, any surplus moneys held by the La Verne-Grand Terrace Finance Agency may be distributed to the respective parties in proportion to their participation; and WHEREAS, the Agency, as a member of the La Verne-Grand Terrace Housing Finance Agency, has certain rights and interests in the property and assets of the La Verne-Grand Terrace Housing - 1 - Finance Agency and deems it desirable to dispose of its rights and interests in the La Verne-Grand Terrace Housing Finance Agency to the City for certain consideration as hereinafter described; and WHEREAS, because of the nature of the Agency's rights and interests in the La Verne-Grand Terrace Housing Finance Agency, the value of such rights and interests is difficult to determine; and WHEREAS, the Agency deems it desirable and appropriate to sell its rights and interests in the La Verne-Grand Terrace Housing Finance Agency to the City for the sum of Five Thousand Dollars ($5,000) . NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE AS FOLLOWS: Section 1. The Agency hereby authorizes the sale of its rights and interests in the La Verne-Grand Terrace Housing Finance Agency to the City. Section 2. The Agency hereby finds and determines that the sale of its rights and interests in the La Verne-Grand Terrace Housing Finance Agency to the City for the sum of Five Thousand Dollars ($5,000) is reasonable under the circumstances given the existence of certain restrictions set forth in the Bond documents and the fact that the Agency has not previously received any prior distributions from the La Verne-Grand Terrace Housing Finance Agency. Section 3. The Chairman and the Secretary of the Agency are hereby authorized to take such actions and execute such documents on behalf of the Agency as may be deemed appropriate in order to facilitate the transactions as contemplated herein and in order to provide for the distributions in accordance with the provisions of the Joint Powers Agreement. - 2 - Section 4. This Resolution shall take effect upon its adoption. PASSED, APPROVED AND ADOPTED this day of , 1992. Chairman of the Community Redevelopment Agency of the (SEAL) City of Grand Terrace ATTEST: Secretary of the Community Redevelopment Agency of the City of Grand Terrace LAV00002roocn0 in - 3 - STATE OF CALIFORNIA ) SECRETARY'S CERTIFICATE COUNTY OF LOS ANGELES ) ss. RE ADOPTION OF RESOLUTION CITY OF GRAND TERRACE ) I, , Secretary of the Community Redevelopment Agency of the City of Grand Terrace, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted by said Agency at a meeting of said Agency held on the day of , 1992, and that the same was passed and adopted by the following vote to wit: AYES: Members NOES: Members ABSENT: Members ABSTAIN: Members Secretary of the Community Redevelopment Agency of the City of Grand Terrace (SEAL) STATE OF CALIFORNIA ) SECRETARY'S CERTIFICATE COUNTY OF LOS ANGELES ) ss. OF AUTHENTICATION CITY OF GRAND TERRACE ) I, , Secretary of the Community Redevelopment Agency of the City of Grand Terrace, DO HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of Resolution No. of said Agency and that said Resolution was adopted at the time and by the vote stated on the above certificate, and has not been amended or repealed. i Secretary of the Community Redevelopment Agency of the City of Grand Terrace (SEAL) t, < r r ', ' ' , i ' ' : 1 J '( f t ' ,1 : I . , f P ' t 1 d �1 '! I. h 1 , r. ` 1 '' t n f ' ' j< , P , 0, t 146i rc' 1.)4 M `O ', G 'g t ..1, i cph tir`e ,r,,1e i r '1 ''V,, 1w }}i``�S� ilt . %,_ tiNRM1 , t t '' 1,L1 ,1 1j Y�ta�'~< v itt,I A It to V cf �i Eli.ti! j 71,, ,(1n ' 1„71t�% 7-_.- x, \`,,_ :.A,./..4 _n t"_u ,.1_ f'' r9.,✓ ,6�2-k1_+1 _ N.'_"f,.`-e'-... c6-f'`a.a X' — w ti- t� -, ..rd-4- _- i d .. .i 0 � . s r4 s - kt r- w rY , 44 t�-r` .� r - r) za- -c L? n WATER AWARENESS MONTH MAY 1992 WHEREAS, water is California's most precious natural resource, which has become more evident during the recent development explosion and five consecutive dry years, and WHEREAS, the health and welfare of our community and citizens depends upon reliable water supplies, and WHEREAS, to ensure an ample,supply of good, quality water for California, local government, water agencies, and the public, we must continue to work together to conserve and protect water resources, and WHEREAS, by educating all citizens about the value of water, the importance of conservation, and how to protect water sources, we can help them to make wise decisions regarding water issues and their personal and family water usage habits, and WHEREAS, during the month of Mcy 1992, water agencies, cities, counties, and organizations throughout California will hold activities to inform all Californians about how good, quality water is delivered to their homes and to their places of business, and why - conserving and protecting this precious natural resource is necessary to meet our state's future water needs, NOW, THEREFORE, I, Byron R Matteson, Mayor of the City of Grand Terrace, on behalf of the City Council, do hereby proclaim May 1992 as Water Awareness Month and urge all citizens to join with me in supporting local water organizations in their effort to help Californians be water aware h , y � ' .: Mayor of the City of Grand Terrace �' 4, . . .4'' \:.:: and ofthe CityCouncil thereof .7,,. '"4''' V 0)'e`LONts� io Ulf it 't• This 14th day of May, 1992 • ■l,� '%., / i i �.��y R.! t•., i..' t` 4> •- y .. � r ' -t ... -.� ` ��TV I , `Y - ;� , 4 ` '-° x,' COIJNCILAGENDA ITEM}, a 1t ' K , V rCr ui1Vu 1.4 I r CITY OF GRF� " TERRACE COUNCIL APPRC " L DATE APRIL 23, 1992 CHECK RE,a,TER NO 042392 CHECK OUTSTANDING DEMANDS AS OF APRIL 23, 1992 NUMBER VENDOR DESCRIPTION AMOUNT P7712 ALL PRO CONSTRUCTION PROGRESS PAYMENT ON STROM DAMAGE REPAIRS $ 6,500 00 P7713 RIVERSIDE HIGHLAND WATER CO TRANSFER WATER STOCK, FRANKLIN 44 00 P7714 PAPA PEST MANGEMENT PESTICIDE CLASS, MAINTENANCE 70 00 P7715 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/3/92 198 37 P7716 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/3/92 226 31 P7717 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/6/92 143 30 P7718 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/6/92 85 87 P7719 STATE COMPENSATION INS FUND WORKERS', COMPENSATION INSURANCE FOR MARCH, 1992 2,891 94 P7720 KNOTT' S BERRY FARM EXCURSION, TEEN CLUB 144 50 P7721 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/8/92 90 57 P7722 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/10/92 131 39 P7723 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/10/92 35 98 P7724 LBCC—CHILD DEVELOPMENT CHILD CARE CONFERENCE, LONG BEACH 60 00 P7725 C LARRY MAINEZ PLANNING INTERN, 3/30-4/10/92 566 00 P7726 CI SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/13/92 180 84 P7727 F= SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/13/92 58 22 P7728 3> HERMAN HILKEY REFUND FOR CASH DEPOSIT, STREET CUT 500 00 P7729 Z PERS RETIREMENT FOR PAYROLL ENDING, 4/10/92 4,704 05 P7730 D ALL PRO CONSTRUCTION STORM DAMAGE REPAIRS, VARIOUS LOCATIONS 9,572 50 P7731 JOYCE GRANADO TERMINATION PAY, CHILD CARE 234 94 P7732 Ea ALECIA LUCAS MONITOR, CIVIC CENTER, (8 5 HOURS) 67 58 P7733 * MISS GRAND TERRACE PAGEANT DONATION FOR PAGEANT 500 00 P7734 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/15/92 216 51 P7735 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/15/92 71 99 1 CITY OF GRAND TERRACE DATE APRIL 23, 1992 CHECK REGISTER NO 042392 CHECK OUTSTANDING DEMANDS AS OF APRIL 23, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 24949 MRS WRIGHT REFUND, RECREATION CLASS $ 25 00 24950 STEVEN JULIUS REFUND, WASTE WATER DISPOSAL SERVICES 7 65 24951 AT&T INFORMATION CENTER MAINTENANCE ON PHONES, 4/4-5/3/92, PURCHASE PHONE, PLANNING DEPARTMENT 239 74 24952 ACCENT PRINT AND DESIGN FLYERS/POSTERS FOR ART SHOW 60 73 24953 ADVANCE COPY SYSTEM SERVICE COPIER, CHILD CARE CENTER 121 87 24954 ALTA-DENA DAIRY DAIRY PRODUCTS, CHILD CARE 180 00 24955 AMERICAN PUBLIC WORKS ASSOC MEMBERSHIP FOR 1992 70 00 24956 BFI WASTE SYSTEMS TRASH PICK-UP, SENIOR CENTER, APRIL, 1992 67 26 24958 BAYLESS STATIONERS OFFICE SUPPLIES 237 99 24959 BROWN, HARPER,BURNS & HENTSCHKE LEGAL SERVICES FOR MARCH, 1992 2,260 00 24960 BRUNICK, ALVAREZ, AND BATTERSBY LEGAL SERVICES FOR BOOKING FEE LITIGATION 167 72 24961 DANIEL BUCHANAN PLANNING COMMISSION MEETING, 4/2/92 50 00 24962 STATE OF CALIFORNIA ENERGY/MAINTENANCE, LIGHTS AT BARTON/215, FEB 1992 33 48 24963 GENE CARLSTROM STIPENDS FOR APRIL, 1992 300 00 24964 CENTRAL CITY SIGN SERVICE SIGNS FOR SENIOR CENTER (RIGHT/LEFT ARROWS) 100 06 24965 CHINO VALLEY PRODUCE PRODUCE FOR CHILD CARE CENTER 77 50 24966 RONALD CHRISTIANSON STIPENDS FOR APRIL, 1992 300 00 24967 CITY OF COLTON WASTE WATER DISPOSAL SERVICES FOR APRIL, 1992, AND TWO CONNECTIONS FOR MARCH, 1992 37,973 55 24968 DIANA CONDOR INSTRUCTOR, BALLET 300 00 24969 CONLIN BROTHERS SOFTBALLS, RECREATION 387 58 24970 COPIER SERVICE CENTER REPAIRS, TOSHIBA COPIER, FINANCE 75 00 24971 DICKSON CO/INLAND EMPIRE STREET SWEEPING, MARCH, 1992 1,950 00 24972 DOCTOR MICRO CLEAN/REPAIR PRINTER, COMMUNITY SERVICES 120 00 2 CITY OF GRP" TERRACE DATE APRIP_ 23, 1992 CHECK REL __TER NO 042392 CHECK OUTSTANDING DEMANDS AS OF APRIL 23, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 24973 DUNN-EDWARDS CORP GRAFFITTI REMOVER $ 48 81 24974 EASTMAN KODAK COMPANY MAINTENANCE ON KODAK COPIER FOR MARCH, 1992 AND EXTRA COPIES FOR FEB , 1992 470 05 24975 ELECTRIC SUPPLIES DIST ADDITIONAL LIGHTS FOR PARKING LOT, CIVIC CENTER 188 56 24976 KAREN GERBER MONITOR, CIVIC CENTER, (18 5 HOURS) 147 08 24977 HUGH GRANT STIPENDS FOR APRIL, 1992 300 00 24978 W W GRAINGER, INC SUPPLIES FOR MAINTENANCE DEPARTMENT 122 74 24979 JERRY HAWKINSON PLANNING COMMISSION MEETING, 4/2/92 50 00 24980 WILLIAM HAYWARD INSTRUCTOR FOR KARATE AND SELF DEFENSE 327 20 24981 HEALTH NET HEALTH INSURANCE FOR MAY, 1992 4,301 73 24982 HERMAN HILKEY STIPENDS FOR APRIL, 1992 300 00 24983 HYDRO-SCAPE PRODUCTS LANDSCAPE SUPPLIES, PARKS 138 02 24984 INLAND COUNTIES INSURANCE LIFE INSURANCE FOR MAY, 1992 131 50 24985 INTERSTATE BRANDS, INC BAKERY GOOD, CHILD CARE 102 62 24986 JANI KING CLEAN CARPETS AND JANITORIAL SERVICE FOR CHILD CARE CENTER, APRIL, 1992 909 00 24987 LAYMON CANDY COMPANY EASTER EGG HUNT CANDY 434 07 24988 GEORGE LOPEZ BABYSITTER FOR AEROBICS CLASS, (10 5 HOURS) 52 50 24989 BYRON MATTESON STIPENDS FOR APRIL, 1992 300 00 24990 MCKENZIE-SCOTT COMPANY MAINTENANCE AGREEMENT FOR COMPUTERS, 5/92-5/93, CITY MANAGERS DEPARTMENT 249 50 24991 MORRISON HOPE, INC REPAIR ROOF, CIVIC CENTER 319 12 24992 MUNIMETRIX, INC RENT SOFTWARE, APRIL-JUNE, 1992, CITY CLERK 142 50 24993 RAY MUNSON PLANNING COMMISSION MEETING, 4/2/92 50 00 24994 NCR CORPORATION SOFTWARE SUPPORT FOR MAY, 1992, FINANCE 74 35 3 CITY OF GRAND TERRACE DATE APRIL 23, 1992 CHECK REGISTER NO 042392 CHECK OUTSTANDING DEMANDS AS OF APRIL 23, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 24995 ONE STOP LANDSCAPE SUPPLIES DUMPING CHARGES FOR MARCH, 1992 $ 75 23 24996 PACIFIC BELt J PHONE FOR CHILD CARE CENTER, COMPUTER MODEM, AND PAY PHONES AT CIVIC CENTER 270 27 24997 PAGENET-ONTARIO AIR TIME/MAINTENANCE FOR PAGERS, APRIL, 1992 33 00 24998 THE PETRA COMPANIES ENVELOPES FOR CRIME PREVENTION 50 73 24999 PETTY CASH REIMBURSEMENT, PETTY CASH, CHILD CARE 207 94 25000 PETTY CASH REIMBURSEMENT, PETTY CASH, GENERAL 296 93 25001 KATHY PIERSON INSTRUCTOR, GYMNASTICS AND TINY TUMBLERS 52° 00 25002 S E RYKOFF COMPANY FOOD FOR CHILD CARE 859 08 25003 COUNTY OF SAN BERNARDINO BOOKING FEES FOR MARCH, 1992 1,351 90 25004 COUNTY OF SAN BERNARDINO STREET MAINTENANCE SUPPLIES 87 22 25005 SHERIFF DICK WILLIAMS LAW ENFORCEMENT AND CRIME PREVENTION OFFICER SERVICES FOR MAY, 1992 76,226 00 25006 SIGNAL MAINTENANCE, INC SIGNAL MAINTENANCE FOR MARCH, 1992 AND SIGNAL REPAIR AT BARTON/MT VERNON 546 06 25007 JIM SIMS PLANNING COMMISSION MEETING, 4/2/92 50 00 25008 LOUISE SMITH REIMBURSEMENT FOR OFFICE SUPPLIES 37 00 25009 SMART & FINAL IRIS COMPANY EASTER EGG HUNT CANDY 443 39 25010 SOLATROL IRRIGATION CONTROLLER, PARKS 1,904 14 25011 SO CA ASSOCIATION OF GOVERNMENTS MEMBERSHIP FOR 1992/1993 856 00 25012 SOUTHERN CA EDISON COMPANY ELECTRIC FOR CIVIC CENTER COMPLEX, STREET LIGHTS, PARKS, BALL PARK LIGHTS, SENIOR CENTER, CHILD CARE CENTER, AND SIGNALS 7,473 13 25013 SOUTHERN CA GAS COMPANY GAS FOR CIVIC CENTER COMPLEX AND SENIOR CENTER 406 60 25014 SO CAL JOINT POWERS INSURANCE HEALTH NETWORK INSURANCE FOR MAY, 1992 563 50 r 4 CITY OF GR' TERRACE DATE APRIL 23, 1992 CHECK REGISTER NO 042392 CHECK OUTSTANDING DEMANDS AS OF APRIL 23, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25015 THE SUN NOTICE OF PUBLIC HEARING, PLANNING $ 141 88 25016 T Y CUSTOM DESIGN CITY LOGO PINS 651 89 25017 CATH TOTH INSTRUCTOR, AEROBICS AND EASTER WORKSHOP 300 00 25018 UNDERGROUND SERVICE ALERT USA ALERT NOTIFICATION, MARCH, 1992 12 00 25019 UNOCAL FUEL FOR CITY TRUCKS, EQUIPMENT, AND CHILD CARE VAN 291 88 25020 FRAN VAN GELDER PLANNING COMMISSION MEETING, 4/2/92 50 00 25021 VISA CA MUNICIPAL TREASURERS ASSOC CONFERENCE, RECREATION CONFERENCE, AND PLANNING MEETING 702 71 25022 WAXIE JANITORIAL SUPPLIES FOR CIVIC CENTER AND CHILD CARE CENTER 149 82 — 25023 WEARGUARD WORK CLOTHES SHIRTS AND BOOTS, MAINTENANCE DEPARTMENT 95 98 25024 WEST-COMPUTIL CORP PROCESS PARKING CITATIONS, JANUARY, 1992 51 00 25025 WESTERN EXTERMINATORS PEST CONTROL FOR CIVIC CENTER COMPLEX, CHILD CARE CENTER, SENIOR CENTER, AND COMMUNITY CENTER, MARCH, 1992 145 00 25026 WEST PUBLISHING COMPANY CALIFORNIA CODE UP-DATES 142 58 25027 YOSIMITE WATER BOTTLED WATER FOR CIVIC CENTER COPLEX, LIBRARY, CHILD CARE CENTER, AND SENIOR CENTER 158 92 TOTAL $176,783 12 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY ,S=t;iLa ,SVW THOMAS SCHWAB FINANCE DIRECTOR 5 rCNIJINu C,i I Y I CITY OF GR( TERRACE COUNCIL ROVAL DATE MAY 14, 1992 CHECK REGISTER NO 051492 CHECK OUTSTANDING DEMANDS AS OF MAY 14, 1992 NUMBER VENDOR DESCRIPTION AMOUNT P7736 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/17/92 $ 521 97 P7737 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/17/92 381 01 P7738 FLORENCE KELLY REIMBURSEMENT FOR SUPPLIES FOR CITIZENS PATROL GRADUATION, REPLACE LOST CHECK 24 44 P7739 AT&T INFORMATION CENTER MAINTENANCE ON PHONES FOR 4/4-5/3/92, REPLACE CHECK MADE IN ERROR 173 65 P7740 AT&T, DIRECT MARKETING PURCHASE PHONE, PLANNING, REPLACE CHECK MADE IN ERROR 66 09 P7741 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/21/92 544 02 P7742 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/21/92 620 49 P7743 KEENEY,KEENEY, & ARNELLE PROGRESS PAYMENT ON STORM DRAIN PROJECT 9,665 97 P7744 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/24/92 200 05 P7745 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/24/92 149 25 P7746 LARRY MAINEZ PLANNING INTERN, 4/13-4/24/92+ REIMBURSEMENT FOR MILEAGE 565 75 P7748 0 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/27/92 128 49 P7749 Z SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/27/92 195 65 P7750 () PERS RETIREMENT FOR PAYROLL ENDING 4/24/92 4,706 46 P7751 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/28/92 10 58 P7752 G1 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/28/92 17 50 P7753 Z CONCEPTS FOR MARKETING T-SHIRTS FOR GRAND TERRACE DAY 876 03 P7754 > POSTMASTER-COLTON POSTAGE FOR METER 2,000 00 P7755 m SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/30/92 77 42 P7756 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/30/92 60 21 25029 * JAMES BAYUS REFUND FOR SIGN PERMIT 100 00 25030 zD CREATIVE SIGN CONCEPTS BANNER FOR PARADE, GRAND TERRACE DAY 200 00 25031 JOBTRAK PLACE AD FOR CHILD CARE TEACHERS 20 00 1 CITY OF GRAND TERRACE DATE _ MAY 14, 1992 CHECK REGISTER NO 051492 CHECK OUTSTANDING DEMANDS AS OF MAY 14, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25032 KEITH MCKINNEY REFUND, WASTEWATER DISPOSAL SERVICES $ 17 00 25033 BOB FABRIZIO REFUND, WASTEWATER DISPOSAL SERVICES 8 50 25034 ACCENT PRINT & DESIGN BUSINESS CARDS, ENVELOPES, FLYERS AND POSTERS FOR GRAND TERRACE DAY 1,183 78 25036 RANDALL ANSTINE AUTO ALLOWANCE FOR MAY, 1992 200 00 25037 BAYLESS STATIONERS OFFICE SUPPLIES AND COPIER PAPER 165 22 25038 DANIEL BUCHANAN PLANNING COMMISSION MEETING, 4/16/92 AND REIEMBURSEMENT FOR PLANNING SEMINAR EXPENSE 64 00 25039 CENTRAL CITY SIGN SERVICE SPEED LIMIT SIGNS 88 44 25040 CHEM-LITE INDUSTRIES TRASH BAGS, STREET MAINTENANCE 392 21 25041 CHIEF AUTO PARTS OIL, EMERGENCY OPERATIONS CENTER EQUIPMENT 28 70 25042 CHINO VALLEY PRODUCE PRODUCE FOR CHILD CARE 123 18 25043 DARE AMERICA SUPPLIES FOR D A R E PROGRAM 1,040 52 25044 E & L LANDSCAPING SERVICE LANDSCAPE MAINTENANCE, APRIL, TERRACE PINES 200 00 25045 EASTMAN KODAK COMPANY TONER FOR KODAK COPIER 741 32 25046 EASTMAN KODAK CREDIT CORPORATION LEASE KODAK COPIER, 4/11-5/10/92 223 27 25047 ENCHANTED ATTIC RENT BUNNY SUIT, EASTER EGG HUNT 35 00 25048 EWING IRRIGATION SUPPLY IRRIGATION SUPPLIES, PARKS 538 11 25049 FITNESS FIRST EXERCISE BANDS, RECREATION 29 00 25050 FLOWERS B'' YVONNE FLOWERS, MUETT 37 17 25051 FRITZ LAWNMOWER SHOP PARTS/REPAIRS, MOWER 47 13 25052 W W GRAINGER, INC MAINTENANCE SUPPLIES 43 75 25053 GREENWOOD'S UNIFORMS UNIFORMS FOR CITIZENS PATROL 689 13 25054 STANLEY HARGRAVE PLANNING COMMISSION MEETING, 4/16/92 + REIMBURSEMENT FOR PLANNING SEMINAR EXPENSE 94 85 2 CITY OF GR TERRACE t _ DATE MAY 14, 1992 CHECK REGISTER NO 051492 CHECK OUTSTANDING DEMANDS AS OF MAY 14, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25055 HOME DEPOT MAINTENANCE SUPPLIES $ 213 30 25056 HONEYWELL, INC MAINTENANCE ON HVAC UNIT, MAY, 1992 1,094 08 25057 HYDRO-SCAPE PRODUCTS LANDSCAPE MATERIALS AND SHADE CLOTH 77 13 25058 INLAND EMPIRE STAGES LIMITED BUS, EXCURSION/SOLVANG, RECREATION 650 00 25059 INTERSTATE BRANDS CORP BAKERY GOODS, CHILD CARE 37 99 25060 KICAK AND ASSOCIATES ENGINEERING SERVICES FOR 3/23-4/19/92 8,797 05 25061 MCI TELECOMMUNICATIONS PHONE, MARCH, 1992-LONG DISTANCE 27 85 25062 PATRIZIA MATERASSI AUTO ALLOWANCE FOR MAY, 1992 200 00 25063 MCKENZIE-SCOTT COMPANY REPAIRS/OLYMPIA 111 82 25064 RAY MUNSON PLANNING COMMISSION MEETING, 4/16/92 50 00 25065 NATIONAL NOTARY ASSOCIATION MEMBERSHIP FOR 1992/1993 26 00 25066 OTIS ELEVATOR COMPANY MAINTENANCE ON ELEVATOR FOR MAY, 1992 213 78 25067 PACIFIC BELL PHONE FOR CHILD CARE, SENIOR CITIZENS CENTER, EMERGENCY OPERATIONS CENTER, AND CIVIC CENTER 663 58 25068 PARTY PLUS SUPPLIES FOR EASTER EGG HUNT 98 04 25069 QUALITY LIGHT MAINTENANCE LIGHTS/REPAIRS FOR BALL PARK 629 63 25070 R H A ARCHITECTURAL SERVICES, BARTON ROAD PROJECT 1,624 66 25071 RIVERSIDE HIGHLAND WATER COMPANY WATER FOR CHILD CARE CENTER, SENIOR CITIZENS CENTER, FIRE STATION, PARKS, AND CIVIC CENTER 1,062 23 25072 S E RYKOFF & COMPANY FOOD FOR CHILD CARE 193 26 25073 COUNTY OF SAN BERNARDINO LIBRARY BOOKS, REIMBURSEMENT 1,023 33 25074 COUNTY OF SAN BERNARDINO DUMPING CHARGES FOR 3/16-4/14/92 1,231 22 25075 THOMAS SCHWAB AUTO ALLOWANCE FOR MAY, 1992 200 00 25076 JIM SIMS PLANNING COMMISSION MEETING, 4/16/92 50 00 25077 L J SNOW FORD SERVICE ON 1990 FORD TRUCK 270 73 ' 3 CITY OF GRAND TERRACE DATE MAY 14, 1992 CHECK REGISTER NO 051492 CHECK OUTSTANDING DEMANDS AS OF MAY 14, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25078 SOUTHERN CA EDISON COMPANY ELECTRIC, SENIOR CENTER $ 221 35 25079 SOUTHERN CA GAS COMPANY GAS, CHILD CARE CENTER 40 36 25080 SPEEDEE OIL CHANGE/TUNE-UP MAINTENANCE ON 1990 FOR TRUCK 46 04 25081 SQUIRES LUMBER COMPANY LIME, MAINTENANCE DEPARTMENT 63 46 25082 THE SUN AD-TEACHER'S ASSISTANT, CHILD CARE 38 96 25083 TEXACO REFINING/MARKETING FUEL FOR CITY TRUCKS AND EQUIPMENT 178 40 25084 CATHY TOM REIEMBURSEMENT FOR EASTER WORK SHOP SUPPLIES 30 94 25086 FRAN VAN GELDER PLANNING COMMISSION MEETING, 4/16/92 50 00 25087 WESTEC SECURITY, INC SECURITY MONITORING, JUNE, 1992, CHILD CARE CENTER 129 00 25088 RONALD WRIGHT PLANNING COMMISSION MEETING, 4/16/92 50 00 P7757 ALL PRO CONSTRUCTION STORM DAMAGE REPAIRS AND COMPACT BALL PARK 6,262 08 P7758 C M BENEFIEL & ASSOCIATES PROGRESS PAYMENT ON APPRAISAL, PICO PARK CITE 1,750 00 P7759 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/4/92 335 22 P7760 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/4/92 224 36 P7761 EMPLOYEES' BENEFIT ACCOUNT LOAN TO EMPLOYEES BENEFIT ACCOUNT 1,200 00 P7762 LOUISE SMITH REIEMBURSEMENT FOR OFFICE SUPPLIES 89 15 P7763 STATE COMPENSATION INS FUND WORKERS' COMPENSATION INSURANCE FOR APRIL, 1992 3,159 40 P7764 CONCEPT FOR MARKETING ADDITIONAL T-SHIRTS FOR GRAND TERRACE DAY 553 84 P7765 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/6/92 88 65 P7766 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/6/92 16 77 25090 KELLY LYNN MCKNIGHT REFUND FOR RECREATION CLASS 5 00 25091 CHRISTINA STETTLER REFUND FOR RECREATION CLASS 5 00 25092 KAY NORDLING REFUND FOR RECREATION CLASS 10 00 25093 SANDY SALAZAR REFUND FOR RECREATION CLASS 5 00 -` `) 4 CITY OF GF( I TERRACE DATE MAY 14, 1992 CHECK REGISTER NO 051492 CHECK OUTSTANDING DEMANDS AS OF MAY 14, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25094 LAURIE BLIGHT REFUND FOR RECREATION CLASS $ 5 00 25095 URSULA KERN REFUND FOR RECREATION EXCURSION 23 00 25096 DOROTHY ANGSTADT REFUND FOR RECREATION EXCURSION 46 00 25097 AA EQUIPMENT OIL/FILTER FOR MOWER 25-63 25098 BFI WASTE SYSTEMS TRASH PICK-UP, MAY, 1992, SENIOR CENTER 67 26 25099 B & G RENTAL RENT FORK LIFT 154 00 25100 STATE OF CALIFORNIA LIGHTS, MAINTENANCE/ENERGY, BARTON/215, MARCH, 1992 137 66 25101 CHINO VALLEY PRODUCE PRODUCE FOR CHILD CARE 150 18 T 25102 CITY OF COLFON WASTEWATER DISPOSAL SERVICES FOR MAY, 1992 AND CONNECTIONS FOR APRIL, 1992 64,849 38 25103 DAN'S LAWNMOWER CENTER BAG FOR TORO MOWER _- 63 82 25104 EWING IRRIGATION SUPPLY IRRIGATION SUPPLIES FOR PARKS AND SENIOR CENTER 205 20 25105 FLOWERS BY YVONNE FLOWERS FOR CARLSTROM AND BUSH 67 12 25106 INTERSTATE BARNDS CORP BAKERY GOODS FOR CHILD CARE 56 86 25107 ONE STOP LANDSCAPE SUPPLY DUMPING CHARGE FOR APRIL, 1992 165 00 25108 PHIL PAGE OPEN/CLOSE PARK ON DE BERRY, MARCH, 1992 77 50 25109 PAGENET-ONTARIO AIR TIME/MAINTENANCE ON PAGERS, MAY, 1992 33 00 25110 THE PETRA COMPANIES RUBBER STAMP, CODE ENFORCEMENT 12 55 25111 RICK'S TRACTOR/DISCING DISCING, PICO PARK CITE 156 24 25112 RIVERSIDE HIGHLAND WATER COMPANY WATER FOR FRANKLIN 21 16 25113 S E RYKOFF & COMPANY FOOD FOR CHILD CARE 786 01 25114 S B ASSOCIATION OF GOVERNMENT MEMBERSHIP FOR 1991/1992 204 00 25115 S B INDUSTRIAL MEDICAL CLINIC PRE-EMPLOYMENT PHYSICALS (4) 245 00 25116 L J SNOW FORD SERVICE ON 1989 FOR TRUCK 596 68 25117 SOUTHERN CA EDISON COMPANY ELECTRIC FOR CHILD CARE CENTER, SIGNALS, PARKS 1,293 86 5 CITY OF GRAND TERRACE DATE MAY 14, 1992 CHECK REGISTER NO 051492 CHECK OUTSTANDING DEMANDS AS OF MAY 14, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25118 TRI-COUNTY OFFICIALS UMPIRES FOR SLO-PITCH SOFTBALL, 4/16-4/30/92 $ 162 00 25119 WAXIE JANITORIAL SUPPLIES FOR CIVIC CENTER 107 08 25120 YOSIMITE WATERS BOTTLED WATER/COOLER RENTAL FOR CIVIC CENTER, SENIOR CENTER, AND CHILD CARE CENTER 212 80 PAYROLL FOR APRIL, 1992 100,928 32 TOTAL $231,246 28 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY THOMAS SCHWAB FINANCE DIRECTOR ,-h 6 CITY OF GRAND TERRACE PENDING CiTY COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING - APRIL 9, 1992 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 9, 1992 at 6 00 p.m. PRESENT Byron Matteson, Mayor Gene Carlstrom, Councilmember Ronald Christianson, Councilmember Herman Hilkey, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Brenda Stanfill , Deputy City Clerk John Harper, City Attorney Joe Kicak, City Engineer ABSENT Hugh J. Grant, Mayor Pro Tem Patrizia Materassi , Planning Director The meeting was opened with invocation by Pastor Roger Greenwalt, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Council member Christianson Mayor Matteson convened City Council meeting at 6 00 p m. Mayor Matteson reconvened City Council meeting at 6 10 p m. SPECIAL PRESENTATIONS 2A. Mayor Matteson presented Deputy Jeff Banks, Firefighter Wes Mays, Firefighter Explorer Scouts Roger Burgett, Greg Ewing, and Matthew Good with Certificates of Commendation for their prompt action in providing emergency first aid to two-year old Jennifer Housman, keeping the child alive following her near drowning until she could be treated at Loma Linda University Medical Center. 2B Councilmember Christianson read a Proclamation identifying April 26-May 2, 1992 as "Victims' Rights Week. " 2C. Councilmember Hilkey presented a Proclamation designating April 20-26, 1992 as "Community Development Week. " 2D. Councilmember Carlstrom recited a Proclamation declaring May 3-9, 1992 "Victims of Pornography Week. " 2E. Mayor Matteson read a Proclamation proclaiming April 26-May 3, 1992 as "Soil and Water Stewardship Week. " COUNCIL AGENDA ITEM#? Count;i714 1,utes, ,04/09/92 Page 42. ,�f t .. 6++' aNi 4 i r Y0'1; t s �'t°*S✓J r- t'b1 x§�r xtvto+ CONSENT CALENDAR CC-92-45 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to approve the remainder of the Consent Calendar with removal of Items D and E A APPROVE CHECK REGISTER NO. 040992 B RATIFY 04/09/92 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA F APPROVE TRAVEL TO CALIFORNIA MUNICIPAL TREASURY ASSOCIATION CONFERENCE IN SAN JOSE G. NPDES COUNTY/CITIES AGREEMENT H. MASSAGE TECHNICIAN PERMIT (WILLIAMS) ITEMS REMOVED FROM CONSENT CALENDAR D Approve 3/26/92 Minutes CC-92-46 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER CARLSTROM, "\ CARRIED 3-0-1-1 (MAYOR PRO TEM GRANT WAS ABSENT, COUNCILMEMBER CHRISTIANSON ABSTAINED) , to approve the March 26, 1992 City Council Minutes. E Release Security Deposit (Hilkey) Councilmember Hilkey abstained from discussion due to a conflict of interest CC-92-47 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 3-0-1-1 (MAYOR PRO TEM GRANT WAS ABSENT, COUNCILMEMBER HILKEY ABSTAINED) , to authorize the release of the $500 cash deposit used as security for a street cut permit along the frontage of 23196 Glendora to Mr. Herman Hilkey PUBLIC COMMENT Elsa Ingalls, president, Grand Terrace Camber of Commerce, announced that Executive Director Lisa Coburn vacated her position and indicated that the position will not be filled. She commented tnat the Chamber will continue to operate on a part-time, volunteer basis, adding that the Economic Development Committee, the Legislative Committee, and the Education Committee will continue to function. She stated further that the Chamber will maintain its recruitment drive and will continue to hold networking mixers. She also commented that the Chamber will continue to publish schedules of Grand Terrace events and its membership list in its business directory, The BusinesS Card She J I Council Minutes - 04/09/92 Page 3 assured the public that the Chamber will persist in its purpose to preserve the competitive free enterprise system, encourage economic growth and development in the City, and promote a greater public understanding of City, County, State, and National legislative affairs She stated that the Chamber office will be staffed by Ed O 'Neal on Mondays from 10 00 a m. to 1 00 p.m. and on Wednesdays from 1 00 p.m. to 4 00 p m. She indicated that anyone interested in volunteering to assist the Chamber may call 783-3581 She expressed appreciation to the City Manager, the City Staff, and the Council for supporting the Grand Terrace Chamber of Commerce ORAL REPORTS 5A Committee Reports 1. Historical & Cultural Committee (a) Minutes of 3/2/92 CC-92-48 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to accept the Historical & Cultural Committee Minutes of March 2, 1992 5B. Council Reports Mayor Matteson, reminded the citizens of Grand Terrace that Saturday, April 11, 1992 is Free Dump Day and remarked that in November 1992 the City's area code will change from (714) to (909) . Councilmember Hilkey, inquired as to the progress of the City' s new equipment negotiations with Comcast, specifically citing the hum in the audio system on the cable channel that broadcasts the Council meetings. City Manager Schwab, responded that he spoke with the manager at Comcast and commented that he will meet with Comcast on Monday, April 13, 1992 He remarked that Comcast will submit a proposal of the planned improvements in the system which will be implemented in concurrence with the fulfillment of the Franchise Agreement He stated that he will present the results of that meeting to Council for review at the upcoming Council meeting, clarifying that the City requested upgrades to the equipment to improve the audio portion of the cable broadcasts. Councilmember Hilkey, mentioning his request for a cost analysis of City-wide programs, indicated his desire to know whether the Parks and Recreation programs are self-supporting, profitable, or an expense to the City City Manager Schwab, responded that the City has begun the analysis, adding that the City currently can provide program budgets for Child Care and Softball . Remarking that the analysis Council Minutes - 04/09/92 Page 4 will indicate which programs are being subsidized by the General Fund, he stated that the cost estimates for the remaining programs will be presented to Council as soon as the information is available Councilmember Hilkey, questioned whether the Chamber will continue to print the newsletter. City Manager Schwab, verified that the Chamber newsletter will no `^,, longer be printed on a monthly basis but added that he is working with the Chamber to publish a May issue in order to publicize Grand Terrace Days He stated that Palm Springs ' Ex-Mayor Sonny Bono will be the Grand Marshal of the Grand Terrace Days Parade. He remarked that the printing of any further newsletters will be determined by Council ' s approval of Chamber of Commerce funding in the 1992-93 fiscal year, however, he indicated that the City may modify the Recreation Department' s quarterly publication to include community news if the Chamber does not resume publication of the newsletter Mayor Matteson, suggested the possibility of including a community information sheet with the sewer billing. Councilmember Hilkey, complimented the Seniors ' newsletter and expressed his desire that information about Crime Busters and Crime Prevention be included in any community news publications. He mentioned further that the publisher of the Colton Courier indicated a willingness to produce a newsletter for the City. Councilmember Carlstrom, reported that he attended the Omnitrans and SANBAG Board of Director' s meetings on April 1, 1992 Revealing that SANBAG is a subordinate entity of the Southern California Association of Governments (SCAG) , he commented that at their annual meeting at Oxnard, SCAG adopted By-laws to restructure the organization ' s Executive Committee. He clarified that the amendment only affects the structure of the Committee and does not alter the powers, duties, or functions of the Executive Committee, the General Assembly, or SCAG as an organization. He indicated that the re-structuring designates that the Executive Committee will be composed of 63 District representatives, each representative serving approximately 200,000 people, and seven County supervisors, one from each County except Los Angeles which will have two supervisors. Indicating that the six representatives for San Bernardino County will be appointed by SANBAG, he remarked that at the previous meeting, the President of SANBAG appointed a three member committee to designate the San Bernardino County representatives and report their recommendations to SANBAG at the upcoming meeting He stated further that SANBAG encourages Councilmembers of any of the 24 cities in the County to volunteer their services to SCAG and remarked that if a representative wishes to withdraw from the Executive Committee, then the associate appointee or another Councilmembeh may take that position. He commented that on April 15, 1992 the SANBAG Administration Council Minutes - 04/09/92 Page 5 Committee will meet to identify which cities will be grouped together for representation, adding that the committee will report their determinations at the first SANBAG meeting in May 1992 He reported that the appointments must be finalized by July 31, 1992 and indicated that this system of selection will ensure that the county population will have proper representation in the State Legislature. Councilmember Christianson, announced that he attended the first graduation ceremony of the local Citizens' Patrol Academy whereby eight new members were sworn in for duty on the Patrol on March 27, 1992 He expressed appreciation to the Community Services Officer, Sharon Korgan, and the Sheriff' s Department for a successful ceremony and thanked the Citizens' Patrol for their dedication and service to the community He reported that the State Assembly voted to withhold Cigarette Tax funds from the cities and added that the issue has progressed to the State Senate for consideration. Expressing optimism and remarking that the proposal succeeded by only one vote in the Assembly, he encouraged interested parties to contact their Senate representatives to protest the proposed action. Mayor Matteson, requested that the City Manager compose a letter to send to the State Senate expressing the City' s opposition to the withholding of Cigarette Tax Revenues from cities City Manager Schwab, remarking that local Assemblyman Paul Woodruff supported the City's rejection of the cut in the Cigarette funding, acknowledged that he would send the requested correspondence to the Senate NEW BUSINESS 8A. Request for Change of Planned Unit Development Conditions of Approval (Porter) CC-92-49 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER HILKEY, CARRIED 3-1-1-0 (MAYOR MATTESON VOTED NO, MAYOR PRO TEM GRANT WAS ABSENT) , to set the public hearing to consider amending SP-90-01 conditions of approval for May 14, 1992 at 6 00 p m 8B. Appropriation for Storm Related Damage Repairs CC-92-50 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to approve the appropriation of $35,000 from the Storm Drain Capital Improvement Fund to complete repairs on City facilities damaged during recent storms. Council Minutes - 04/09/92 Page 6 CLOSED SESSION Mayor Matteson announced that Council went into Closed Session to discuss real estate negotiations for the Pico Park Site. No decisions were made. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 7 20 p.m. , until (-' the next regular CRA/City Council meeting, which is scheduled to be held on Thursday, May 14, 1992. Deputy City Clerk of the City of Grand Terrace MAYOR of the City of Grand Terrace DATE: May 6, 1992 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: May 14, 1992 SUBJECT: RELEASE SECURITY DEPOSIT - CUP-87-07 (KEENEY & SON) FUNDING REQUIRED NO FUNDING REQUIRED XX One of the conditions of approval for the Terrace Village Development, which includes a retail center and RV park, was to provide necessary drainage facilities to mitigate the additional run-off generated by the project. Prior to completion of this project, the developer, Keeney & Son, posted a $59,000 Certificate of Deposit, payable to the City, to insure completion of the work. Council authorized a joint effort with the developer to provide the ultimate storm drain system along Grand Terrace Road. The drainage system has been completed, and the only work that remains to be done is the relocation of the Edison facilities, and the completion of a pave-out to the newly constructed curbs and gutter. Staff feels that it would be appropriate to grant the developer's request for release of the security deposit for CUP-87-07. STAFF RECOMMENDS THAT COUNCIL: AUTHORIZE STAFF TO RELEASE KEENEY & SON'S SECURITY DEPOSIT FOR CUP- 87-07. TS:yjm COUNCIL AGENDA ITEM# 2 F - (ITr • 4 -�' 12-9 1004 o STAFF REPORT VOMsaA'• 22795 Barton Road Date April 9, 1992 Grand Terrace Cirnia 92324-5295 Meeting Date May 14, 1992 Civic Center Subject Vivienda Avenue - Mr Eddie Hogue (714) 824-6621 In conjunction with the building permit on Vivienda Avenue, Mr Eddie Hogue deposited as security for street cuts and street improvements $420 00 These improvements have been installed and several years have passed since the deposit Byron R Matteson It is therefore appropriate to release the security deposit Mayor STAFF RECOMMENDS THAT CITY COUNCIL Hugh J Grant Mayor Pro Tempore Authorize the release of the security deposit in the amount of $420.00 to Mr Eddie Hogue Gene Carlstrom :ona d M Christianson Herman Hilkey JK/ct Council Members Thomas J Schwab City Manager COUNCIL AGENDA ITEM# .5r .N°.w►.w.re (.1 T r 12-9 1109 0 STAFF REPORT ry�V Date April 9, 1992 22795 Barton Road Grand Terrace Meeting Date May 14, 1992 C )rnia 92324-5295 Civic Center Subject 21935 Van Buren - Patrick O'Connell Drywall , Inc (714) 824-6621 In conjunction with the building permit at 21935 Van Buren Street, Patrick O'Connell Drywall , Inc deposited as security for street cuts and street improvements $1 ,421 .72 These improvements have been installed and 2 years has passed since the deposit It is therefore appropriate to release the security deposit. Byron R Matteson Mayor STAFF RECOMMENDS THAT CITY COUNCIL Hugh J Grant Authorize the release of the security deposit in the amount of Mayor Pro Tempore $1 ,421 72 to Patrick O'Connell Drywall , Inc Gene Carlstrom onaa M Chnstianson JK/ct Herman Hilkey Counul Members Thomas J Schwab City Manager COUNCIL AGENDA ITEM C3C7 DATE: 5/8/92 STAFF REPORT CRA ITEM (J COUNCIL ITEM (X) MEETING DATE- 5/14/92 SUBJECT: ADOPTION OF RESOLUTION FOR THE PER CAPITA GRANT PROGRAM Recommendation : Adopt Resolution 92-03, approving the application for grant funds in the amount of $29,000.00 for Terrace Hills Community Park and Pico Park improvements. Background : Through the Per Capita Grant Program,under the California Wildlife Coastal and Park Land Conservation Act, the City of Grand Terrace is entitled to a grant of $29,000. The Parks and Recreation Committee has requested that Council allocate these funds for the following projects: O Installation of a picnic shelter at Terrace Hills Park. O Installation of a playground and equipment at Pico Park. O Acquisition of bleachers at the Terrace Hills Park Field. All projects are eligible for funding under the program criteria.There is no local match required under this program. In order for the City staff to initiate the aforementioned projects, Council must first adopt Resolution 92-03. COUNCIL AGENDA ITEM#�/1 RESOLUTION NO. 92-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE PER CAPITA GRANT PROGRAM UNDER THE CALIFORNIA WILDLIFE, COASTAL, AND PARK LAND CONSERVATION ACT OF 1988 FOR THE FOLLOWING PROJECTS: PICO PARK PLAYGROUND CONSTRUCTION; BLEACHER SEATING FOR DEBERRY PARK; PICNIC SHELTER FOR DEBERRY PARK WHEREAS, the people of the State of California have enacted the California Wildlife, Coastal, and Park Land Conservation Act of 1988, which provides funds to the State of California and its political subdivisions for acquiring and/or developing facilities for public recreational and open space purposes; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the state, setting up necessary procedures governing application by local agencies under the program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of application(s) before submission of said application(s) to the state; and WHEREAS, said application(s) contain assurances that the applicant must comply with; and WHEREAS, the applicant will enter into an agreement with the State of California for acquisition or development of the project(s) ; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace, California, does hereby approve by resolution the following: 1. The filing of an application for the Per Capita Grant Program under the California Wildlife, Coastal, and Park Land Conservation Act of 1988 State grant assistance for the above project(s) ; and 2. The certification that said applicant understands the assurances and certification in the application form; and 3 . The certification that said applicant has or will have sufficient funds to operate and maintain the project(s) ; and 4. The appointment of the City Manager as agent of the City of Grand Terrace to conduct all negotiations, execute and submit all documents including, but not limited to r RESOLUTION NO. 92- 03 PAGE 2 applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project(s) . PASSED, APPROVED, AND ADOPTED this 14th day of May, 1992 . ATTEST: Deputy City Clerk of the City Mayor of the City of Grand of Grand Terrace and of the Terrace and of the City City Council thereof. Council thereof. I, BRENDA STANFILL, Deputy City Clerk of the City of Grand Terrace, California, do hereby certify the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 14th day of May, 1992 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Deputy City Clerk Approved as to form: City Attorney DATE: May 5, 1992 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: May 14, 1992 SUBJECT: REFUSE EXEMPTION -- DAVID WALKER, 22269 NAPA COURT Staff has received a request for a refuse exemption from David Walker on 22269 Napa Court. Mr. Walker had requested a recycling exemption at a Council Meeting on March 26, 1992, which was approved. Evidently he had called BFI, after receiving a letter from }them, and they indicated that he should call the City and ask for an exemption from recycling. He was referred to us, and Council granted such exemption. It appears from the attachments that he had asked BFI to cancel his complete service back in November. Evidently the service was stopped in January, but for nonpayment, and now there is a dispute over billing during the time that nothing had been picked up. Staff did ask BFI to hold off the collection agency until Council reviewed the most recent request for a refuse exemption. In the meantime, Mr. Walker has paid his bill to avoid damage to his credit, but still feels he does not owe the amount he paid. Staff, however, has no control over billing, and this particular part of the request should be solved between BFI and Mr. Walker. It appears that what Mr. Walker should have originally asked for was a refuse exemption, rather than a recycling exemption, which staff has explained to him. Regarding the most recent request for a refuse exemption, staff is recommending that it be denied. In the request for exemption it is stated that they have a trash compactor. In talking with Mr. Walker, he indicates that their family eats all of their meals out and that they only collect about one bag of trash every other month. Staff does not recommend granting the special circumstances exemption unless the resident has a hardship, such as living on a fixed income, or for non-ambulatory residents that have caretakers, or other extreme circumstances that might cause an undo hardship to the resident. The Grand Terrace City Council over a year ago, as a step towards gaining control of the waste stream generated by our community, implemented mandatory refuse collection. As landfill rates continually increase, and with the additional expense to take refuse to remote sites, many more residents will seek an exemption to take their refuse to locations other than landfills. Staff is recommending that all refuse exemptions, except those with extraordinary circumstances, be denied. COUNCIL AGENDA ITEM# 3= REFUSE EXEMPTION STAFF REPORT May 14, 1992 Page Two STAFF RECOMMENDS THAT: COUNCIL DENY THE APPLICATION FOR A REFUSE COLLECTION EXEMPTION FOR DAVID WALKER AT 22269 NAPA COURT. TS:bt P.O. Box 164 Loma Linda, Ca 92354 April 19, 1992 TO WHOM IT MAY CONCERN: On November 25th we sent a check #2719 for $39 69 to BFI At that time we said we said we were cancelling this service Then we received a notice dated 1/28/92 At this time we sent the notice to BFI again stating that we had cancelled this service The trash has not been picked up from our house since Jan 25, 1992 Why should we have to pay for a service that we are not using. We received a letter dated Feb 25, from Viola Peace of BFI stating that she needed to speak to us . We called and were told that we needed to contact the city asking to be exempt from recycling We did this Then we received a letter from BFI stating they were going to suspend our service if we did not pay. We have not had the service since Jan Then we received a notice from Colletech Systems saying we owed $55 29 . We had not been previously noted that we were being sent to collections or by anyone that this amount of $55.29 was due Why is the bill for \—}$55.29. This is more than the usual trash bill . We have talked with the city again. We did not know that we had to get an exemption from the city for the usual pick up plus the recycling. We haven' t been using the service Betty Trimble talked with BFI and asked them to hold off on this until after their committe meeting in May. I am sending the check so as to keep our credit rating. We do not feel that we owe this to you since we have not had the service and no one had the courtesy from BFI to notify us of the correct procedure that was expected Will you be refunding this amount if this is incorrect? Thank you for your consideration in this matter Sincerely, p � , David Walker F wa.06 64 414414141 r s r ' r n 1 rr t f 1,1k` Jy. f ". rF�3s ,P44,f G+{„ vt tt:. s "Q I.. i _ awed0 Mae". ` ''4 _ 2 8 95 giet. & Mar y.. = ._ .0 6 0229 /64 w 0+4 £ r 4.,Ft. 19�Z • d dh ar 7•"•. 16-66/1220 t r } s r ., ,_ u l Th• e Order Of '`'To r 1 ".?e4 '0'.7k �4 -'r�,'' '-S ss 4 • r,..,f/�/IJ(rL# :-.. ..Mars BANK OF AMERICA .. .,� • '�t • :�, LOMA UNDA BRANCH 1113 ;.�..� -• {��;f1.,��,' :r_'_'�_-, � PO BOX 907 r t:� ivy �4 3 . LOMA L1NDA CA 42354 .� r.' i For �o 5�.3 0. -• -'t;,j �'��i%�L.4.4P1, ® : i • 2 200066 i�: 289 5�11 i i i 3 71.1Q'S689u'., I AMk CURRENT MC cote*cDMM03.CO bM7 [I;; 010{MO LIS. OICII;XFAD/IC. eae.w�..-aw- I _ 1 7 `. A . a` Y 4 - ?.y.tS- .C• , s-s r, .<... ' 'S r . r . •n. i .1 3„. �4 F�~.'y Z:y r?4* 1,04f-•$•i.F_e Za.}'�4?y'@r }i ' it r t _ . u PLEASE RETURN THIS PORTION WITH YOUR PAYMENT TO PAYMENTS NOT RECEIVED BY STATEMENT DATE WILL NOT BE REFLECTED IN BALANCE DUE ki:11 Browning-Ferris Industries TO INSURE PROPER CREDIT PLEASE WRITE YOUR LOMA LINDA DISPOSAL CO INC WASTE SYSTEMS DIVISION ACCOUNT NUMBER ON YOUR CHECK P 0 BOX 78034 PHOENIX AZ 85062 8034 802 f, I L f- DATESTAT 01/28/92 01/28/92 -f Y - + - \.# ACCOUNT66043 �r- NUMBER ^,.-r BALANCE 40.29DUE DAVID WALKER 22269 NAPA CT AMOUNT GRAND TERRACE CA 92324 PAID 020964063000660430000000000004029 6 2542 dr., Browning-Ferris Industries FOR BILLING OR SERVICE NH LOMA LINDA DISPOSAL CO INC WASTE SYSTEMS DIVISION INFORMATION CALL(714)825 3402 P 0 BOX 818 I OMA LINDA CA 92354 KEEP THIS PORTION FOR YOUR RECORDS , ACCOUNT STATEMENT 01/28/92 DUEDATE ON RECEIPT NUMBER 66043 DATE DATE DESCRIPTION AMOUNT PREVIOUS BALANCE 69 12/02/91 PAYMENT - THANK YOU 39 69- 01/31/92 RESIDENTIAL SERVICE CHARGE 36 84 01/31/92 RECYCLING- 04/30/92 02/01/92 - 04/30/92 3 45 020964063000660430000000000004029 6 BALANCE DUE . I 40.29 I CITY OF GRAND TERRACE APPLICATION FOR REFUSE COLLECTION EXEMPTION The State of California has recently enacted mandatory legislation that will require all cities to reduce the volume of refuse being buried in our landfills The City is required to reduce our landfill volume 25 percent by 1995 and 50 percent by the year 2000. In order to meet the mandated waste reduction, cities will be required to gain control of the waste stream produced within its jurisdiction. Cities that do not have mandatory collection are considering ordinances. The City Council in an effort to comply with the state mandate adopted Ordinance No. 127 which makes mandatory collection for residential properties with the exception of the following circumstances. 1. Exemptions are automatic for parcels over 20,000 square feet. 2. If, as of November 1, 1990, you are being served by another licensed refuse hauler and proof can be shown. 3. A special exemption can be granted for special circumstances to be determined on an individual basis by the City Council Low volume of refuse or transport of the refuse to another location do not constitute special circumstances. Please answer the following questions: YES NO 1 Is your parcel over 20,000 square feet (approx. 1/2 acre)' If answer is yes, sign this form and submit it the city Clerk's Office for verification. 2 Are you currently being serviced by a licensed refuse hauler at your residence' If yes, please submit proof of service by providing copies of past bills to the City Clerk's Office for verification. 3. Special circumstances exemption. The State Law currently requires refuse be removed from residential property a minimum of one time per week. How will your refuse be removed if an exemption is granted? Lt1.2. 4,4 _ � �,sc�e _ .,13y.. �xcJ>> �A�-�.clv. . �� c� tal:IA) • Refuse service is currently $11.00 per month for once per week pick up. If this constitutes an extreme hardship, please explain. (Signature of Applicant) (Date) 0?0?6 q Y7a�6a . 7/�- FQS- 59V 3 (Street Addres ) (Phone No. ) F PROPER CREDIT PLEASE RETURN 'HIS PORTION WITH YOUR REMITTANCE AND INDICATE ACCOUNT NUMBER ON YOUR CHECK 11F1 111-ml.11,1J Nt I L LNIIIJ _ ikU ti IJJcr 1011,t I INIlA DIk,ftt�,,'I ►- I) , JNC 1 k' { 1 IJc ,J I' Li Irtl 11 (3 I (Mil I I IJU„ t „ 02 s' L fit I C►III I IIUI`►L`I Ic 6604 fl(1 f I_ Oj/OJ/"2 I„II_ANLI I'1t1L L►UI- 40 AMOUNT PAID IlAVJ II WAL I'L R 12,209 N,1IrA Li ()RAND 1-ERRAt C CA y r '•} DEAR CUSTOMER OUR RI-LORDS, INDICATE 1111;i 1Ot_II? ACCOUNT IS NOW OVERDUE_ PLEASE REMIT PAYMENT TO OUR OFFICE BY I RED►AY , MARCH 2 ,rH 14 , 00 P, M. OR YOUR SERVICE WILL BE SU31 D'WED AND A $J `r 00 LATE FEU W] LI BE RC0►(ITkEEI fO klINSTATL YOUR REFUSE COLLECTJON IIIN'K iOU br f ! DOA L 'INTM DISPOSAL COLLECTECH SYSTEMS, in. mummongialmfg;,-45. Client Name BFI LOMA LINDA DISPOSAL 23945 Calabasas Road Calabasas CA 91302 Amount Due: $5 5 29 Social Security No 0000000000 Agency Account No 01833 004458 0537 Client Ref No 66043 Notice Dated 04/03/92 DAVID WALKER 22269 NAPA CT GRAND TERRACE , CA 92324 A good credit reputation takes years to build Don t jeopardize yours over this past due account This letter hes been sent to you by a collection agency licensed and regulated by the Bureau of Collection and Investigative Services State Department of Consumer Affairs 400 R Street Sacramento CA 95814 6873 THIS IS AN ATTEMPT TO COLLECT A DEBT ANY INFORMATION OBTAINED WILL BE USED FOR THAT PURPOSE Our client has asked us to contact you about the past due amount shown above Please be advised that we have been authorized to pursue collection and are committed to make whatever efforts are necessary to effect collection. SEND YOUR CHECK OR MONEY ORDER, PAYABLE TO OUR CLIENT FOR THE FULL AMOUNT DUE. We have pre-addressed the lower, tear-off portion of this letter to our client and have included a return envelope for your mailing convenience. When your obligation has been paid in full, we will clear this record from our files. THANK YOU Debtor Name DAVID WALKER 22269 NAPA CT. Amount Due: $5 5.2 9 Social Security No 0000000000 Agency Account No 01833 004458 0537 Client Ref No 66043 Notice Dated 04/03/92 Client rhone; (714) -8 2 5-3 4 0 2 MAKE CHECK PAYABLE To BFI LOMA LINDA DISPOSAL ACCOUNTING DEPARTMENT P.0 BOX 818 IMPORTANT Return this portion of the notice together with your LOMA LINDA, CA 92354 payment in the envelope provided for your convenience This will ensure prompt accurate handling upon receipt A COLLECTECH C i mmulticuti i t1 • • • SEE NOTICE ON`REVERSE SIDE COLLECTECH SYSTEMS;INc. :.I�,;,;,, r ,�. U ;�:;�; �:+ v oY ; ��; CltentNataa BFI LOMA LINDA DISPOSAL 23945 Calabasas Road Calabasas,CA 91302 $5 5.2 9 Social Security No 0000000000 Agency Account No 01833 004458 0537 Client Ref No.. 66043 Notice Dated 04/16/92 DAVID WALKER 22269 NAPA CT. GRAND TERRACE , CA 92324 CREDIT So hard to build, so easy to rear down This letter bas been sent to yea by a collection ageary licensed and rgalated by the Bureau of Collection and Investigative Sanwa Stets Department of Consumer Affairs 400 R Street,Sacramento CA 85814-6873 THIS IS AN ATTEMPT TO COLLECT A DEBT ANY INFORMATION OBTAINED WILL BE USED FOR THAT PURPOSE Two weeks ago our client asked us to contact you about the past due amount shown above. We sent you a reminder which apparently ' failed to elicit a satisfactory response. Remember, this account has been assigned to us for immediate collection. You now have (7) days in which to resolve this matter amicably or it will be under review by our attorney. IF YOU DO NOT RESPOND PROMPTLY AND RESOLVE THIS MATTER WITH OUR CLIENT, YOUR ACCOUNT WILL BE REPORTED TO THE THREE MAJOR CREDIT REPORTING AGENCIES: TRW, EQUIFAX AND TRANSUNION. THIS ACTION WILL HAVE A SEVERE IMPACT ON YOUR CREDIT. SEND YOUR CHECK OR MONEY ORDER, PAYABLE TO OUR CLIENT, FOR THE FULL AMOUNT DUE. We have pre-addressed the lower, tear-off portion of this letter to our client and have included a return envelope for your convenience. THANK YOU. ,NG�ww�wr1 �tTy tt,.\ RAANNDD.TER" N ~'°M• w March 30, 1992 22795 Barton Road Grand Terrace ilifornia 92324-5295 Mr. David Walker Civic Center 22269 Napa Court (714) 824-6621 Grand Terrace, CA 92324 Dear Mr. Walker: At the City Council Meeting last thursday the Council approved your application for exemption from recycling. I have sent a letter to notify City Manager's them that you will not be recycling with them. Department Should you have any further questions regarding this, please call me. Sincerely, Betty T imble Assist nt to the City Manager DATE: March 16, 1992 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: March 26, 1992 SUBJECT: RECYCLING EXEMPTION -- DAVID WALKER, 22269 NAPA COURT Staff has received a request for a recycling exemption from David Walker on 22269 Napa Court. Mr. Walker has requested an exemption (attached) from recycling, The Walker family has been recycling on its own for several years prior to implementation of the City's program. Attached is the Application for Exemption from Recycling, a letter requesting an exemption, along with a recent receipt for recyclables. They had not kept their receipts in the past, and this is why they are just now asking for an exemption. STAFF RECOMMENDS THAT: COUNCIL APPROVE THE EXEMPTION FROM RECYCLING FOR MR. DAVID WALKER AT 22269 NAPA COURT. BT COUNCIL AGENDA ITEM# 3E CANCO RECYCLING **** *******� *a ********4 ***4 * 1224 Mt Vernon INV NO 174284 Colton , CA 92324 ( 800 ) 356-2267 CERTIFICATION NO RC307E Wime 44 CASH *t Date 03/05/92 ue cription Net Lbs Unit Cost Amount ,J u PLASTIC 23 50 0 010 0 24 r, F t A5TIC 6 10 0 000 C LAL REDEMPTION VALUE 0 325 1 8 t,'n t CA GLASS 37 00 0 010 0 37 C A CANS 17 40 0 130 2 26 C r il_ RLDEMPTION VALUE 0 670 11 66 Totals 84 00 1u 51 r • r if I< u Metal F.Ncyc 1 i nd Li, t 11, KLBY ` TATE THAT I AM OWNER OF THE ABOVE DESCRIBED PROPERTY OR 1n ALLY AUTHORIZED TO TRANSFER OLJNERSHIP AND HEREBY DO SO I FURTHER uE( LARE , UNDER PENALITY OR PURGURY , THAT THOSE ITEMS CLAIMED TO HAVE 'CH ' REDEMTION VALUE DO SO **-SHAVE A NICE DAY *3 * r rt1EmE X FIRMA X „...---- ll "j �J f I INT NAME HERE SIGN NAME HERE 1 4 /.Q 1C'Z.0 fir WasteRecycled paper I SYs terns- BROWNING-FERRIS INDUSTRIES LOMA LINDA DISPOSAL CO INC February 25, 1992 Mr David Walker 22269 Napa Ct Grand Terrace, Ca 92324 Dear Mr Walker- Enclosed please find your current refuse bill for Febuary, 1992 thru Apnl, 1992 In regards to your note, "We cancelled this-", I need to speak with you so that we r , may clar61 and update our records Please call me between the hours 8 00 a m and 5 00 p.m. at (714) 825-3402. Sincer,ely, Viola E Peace Residential Service Representative 10412 RICHARDSON STREET•P 0 BOX 818•LOMA LINDA CALIFORNIA 92354•(714)825 3402 STAFF REPORT DATE- May 8, 1992 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: May 14, 1992 SUBJECT: Resignation of Planning Commissioner Planning Commissioner Jerry Hawkinson has submitted a letter of resignation to become effective immediately. This resignation will create an unscheduled vacancy with the term to expire June 14, 1992. J STAFF RECOMMENDS COUNCIL. ACCEPT THE RESIGNATION OF PLANNING COMMISSIONER JERRY HAWKINSON AND DIRECT STAFF TO POST THE VACANCY AND ADVERTISE TO FILL THE UNEXPIRED TERM. COUNCIL AGENDA ITEM# 3� Jerry L. Hawkinson May 6, 1992 Patrizia Materassi Planning Director City of Grand Terrace Dear Patrizia, It is with sincere regret that I must inform you that effective immediately, I must resign my postion as a member of the Grand Terrace Planning Commission. It has been a great honor and privilage to have served the city over the past several years . I wish you and your staff success in your efforts to make Grand Terrace a better community and a better place to live. Sincerely, C) 16 I.el'/ Z--- ' Jerry Hawkinson 23329 Westwood St • Grand Terrace, California 92324 • (714) 824-2218 (1Tr •• 12-1 1061 oItE4Pg1 STAFF REPORT �FM�eA • 22795 Barton Road Date May 5, 1992 Grand Terrace C ornia 92324-5295 Meeting Date May 14, 1992 Civic Center Subject Approval - Final Tract 14816 (714) 824-6621 Tentative Tract 14816, located on the east side of Grand Terrace Road, South of Vivienda received approval subject to certain conditions These conditions and/or the securities to satisfy the conditions have been delivered to the City The security for the required improvements is in the following form Byron R Matteson Mayor I Agreements Hugh J Grant (a) For Street and Storm Drain Improvements Mayor Pro Tempore (b) For Sanitary Sewer Improvements Gene Carlstrom :Ok aiu M Christianson (c) For Water System Improvements. Herman Hilkey Council Members II Cash Deposit (Passbook) in the amount of $131 ,200 00 Thomas J Schwab STAFF RECOMMENDS THAT City Manager 1 City Council approve agreements and authorize the Mayor to sign these agreements 2. Accept the cash deposit (Passbook) in the amount of $131 ,200 00. 3 Approve the Final Tract 14816 JK/ct COUNCIL AGENDA ITEM#3li _ ( T y 12-5 2760 o GZfinD TEZZ CE STAFF REPORT Date May 11 , 1992 22795 Barton Road Meeting Date May 14, 1992 Grand Terrace C >rnia 92324-5295 Subject Release of Lien Agreement - 11645 Grand Terrace Court Civic Center (714)824-6621 On March 19, 1989 Mr. Richard S Hieb, owner of the property located at 11645 Grand Terrace Court entered into an agreement to install certain improvements along the frontage of said parcel on Grand Terrace Road and Grand Terrace Court The improvements along Grand Terrace Road have been installed, however the improvements (sidewalk) along the frontage of Grand Terrace Court remains an obligation by the owner Byron R Matteson Mayor The owner is attempting to refinance the property, however, with the agreement on record, refinancing is not possible. The owner has Hugh J Grant posted adequate securities to insure installation of the sidewalk Mayor Pro Tempore STAFF RECOMMENDS THAT CITY COUNCIL Gene Carlstrom Release the Lien Agreement, recorded as Instrument No. 89-124037 :onald M Christianson Herman Hilkey Council Members JK/ct Thomas J Schwab City Manager COUNCIL AGENDA ITEM#.3L When Recorded Mail To City Clerk's Department City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 SPACE RESERVED FOR RECORDER (--\ RELEASE OF LIEN AGREEMENT Whereas, on March 9th, 1989 the owner of the property at 11645 Grand Terrace Court entered into Lien Agreement to install certain public improvements, and Whereas, said agreement, recorded on April 7, 1989 as Instrument No 89-124037, recorded in the Official Records of San Bernardino County, California describes said improvements and the parcel , and Whereas, the owner has satisfied the conditions of Lien Agreement by installation of said improvements or posting securities for the installation of said improvements, Therefore, the above mentioned Lien Agreement between the owner and the City of Grand Terrace is released and shall have no further effect Dated this 14th day of May, 1992 Mayor, City of Grand Terrace ATTEST Approved as to form City Clerk City Attorney RECEIVED APR 0 7 1992 CITY OF GRAND TERRACE CITY CLERK'S DEPT PARKS AND RECREATION COMMITTEE MARCH 2, 1992 MINUTES: The Grand Terrace Parks and Recreation Committee met at it's regular monthly meeting on March 2, 1992 in the Community Room at the Civic Center at 1900 hours. MEMBERS PRESENT : Marcia Johansen, Acting Vice Chairperson, Bill Johansen Jo Ann Johnson, Barabara Fasennnyer and Dick Rollins, Secretary. MEMBERS: ABSENT: Lenore Frost, Chairperson, Mike O'Connell CITY STAFF: Karen Gerber GUESTS: None JT EMS: #1 The Minutes of the meeting of February 3, 1992 were distributed to the members present for review and approval. ..-J JoAnn Johnson made the motion to approve as written and the motion carried unanimously. #2 Barbara Fasenmyer made recomendations on her report on the removal of the outfield fence on the baseball diamonk at the Terrace Hills Junior High School. Stating that the remains of the fallen fence still lie on the ground and constituted a hazard. It was stated that the Tattle League organization had been advised to remove the old fencing as they had originally installed it. Furhter discussion involved conditions of the snack bar and the surrounding hillside and things to be done in order to bring the facility into a more safe condition. #3 Discussion revolved around the proposed cost of bringing the Pico Parksite into a full and active recreational and athletic park has been estimated at approximately one and one-half million dollars over the next three years. #4 JoAnn Johnson discussed the programs and activities of the new Senior Center and stated that the new sign location was not very effective and should be re-located to a more visible site. Also that some type of sign might be installed at the corner of Mt. Vernon Ave. and Grand Terrace Road direct visitors to the location. #5 Karen Gerber, Staff Recreation Director announced the plans for the Spring Recreation Programs and the upcoming Easter Egg Hunt scheduled for Saturday, April 18, 1992. 10:00 AM. COUNCIL AGENDA ITEM #,79(I)a. CITY OF GRAND TERRACE PARKS AND RECREATION COMMITTEE MONDAY, MARCH 2, 1992 MINUTES' TPEMS: #6 JoAnn Johnson made the motion to make Barbara Fasenmyer a full member of the Committee to replace former member Sylvia Robles who had resigned. Dick Rollins secomed the motion and it carried unanimously. Additional motion was made by JoAnn Johnson to file an Action Item to the City ClerKk for Council Action to make the appointment official. The motion carried and Dick Rollins was to make out the proper paperwork. There being no further business to discuss by the Committee the meeting was adjourned at 2015 hours. Respe 1 submitted, Dick Rollins Recording Secretary COMMISSION AND COMMITTEE REPORTS COUNCIL MEETING DATE April 23, 1992 DATE April 6, 1992 COMMISSION/COMMITTEE Parks and Recreation SUBJECT Change in membership PROBLEM Facts Since former member Sylvia Robles resignation there has been an opening for a full membership on the Committee. Barbara Fasenmyer who is currently an Alternate Member requests to be placed as a Full Member on the Parks and Recreation Committee, to fill the unexpired term of Sylvia Robles. ALTER,NATI,VES Refuse placing Barbara Fasenmyer as a Full Member status on the Parks and Recreation Committee. SOLUTION Place Barbara Fasnemyer as a Full Member on the Parks and Recreation Committee and declare an opening for an Alternate Member to fill the unexpired term of Barbara Fasenmyer. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF To place Barbara Fasenmyer as a regular member or as a Full Mdmber to the Parks and Recreation Committee to fill the unexpired term of former member, Sylvia Robles. COUNCIL AGENDA ITEM# 5f(-2) b COMMISSION AND COMMITTEE REPORTS COUNCIL MEETING DATE May 21, 1992 DATE May 4, 1992 COMMISSION/ COMMITTEE PARKS AND RECREATION SUBJECT RESERVAT ION OF PARK FACILITIES PROBLEM Facts It has become increasingly evident that persons and/or groups have been reserving the picnic facillities at the Terrace Hills Community Park. This is being done by persons placing supplies and materials on the various picnic tables in the picnic shelter as early as 0700 hours even prior to the official opening of the park by city staff members. By placing these materials on the tables indirectly announces to all other visitors to the park that the tables are 'reserved' for exclusive use. In many instances these materials are left unattenied for several hours until the persons arrive for an appointed time. Policy, in the past, has been that anyone wishing to use the picnic area should have someone in attendance from the time occupancy of the facillities has been taken. There have been incidents of other persons removing items left and occupying the tables themselves. This has resulted in a source of conflict between the parties involved ALTER,NATI,VES Take no action to alleviate the problem. SOLUTION Post a sign or signs at the picnic facillities advising that "Reserving of the these picnic facillites must have someone present at all times". It is suggested that this will eliminate the aforemention problems. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF Staff to prepare a suitable sign(s) and install them at the site, (Approved by Committee vote) COUNCIL AGENDA ITEM#5fl(1- C. RECEIVED HISTORICAL & CULTURAL ACTIVITIES COMMITTEE APR 1 if 1992 �tTY CLERK'S DEPT. Minutes of the April 6th, 1992 Meeting The meeting was called to order at 7 PM by Chairman Vi Gratso n. Present were Pauline Grant, Ann Petta, Vi, Randy Anstine, Colleen Edmundson, and Hannah Laister. The Secretary' s minutes for March were read and accepted, motion made by Ann, seconded by Colleen. Pauline, Ann, and Hannah attended the workshop on March 24th to work on the picture albums. Treasurer' s Report: Balance $1,072.00. The City Budget Committee sent a letter asking that budgets be convervative for the coming year due to all the cut-backs. We will submit a budget of $1,500, a $500 reduction from last year. Office Supplies $ 250.00 Departmental 1,250.00 Total $1,500.00 Old Business: Art Show Posters and flyers are ready for distribution. Vi and Pauline will work on publicity. Cookies and punch will be served. Hannah will get paper goods. Ann will contact artists. New Business: None The next meeting will be May 4, 1992. Meeting was adjourned at 8.10 PM. Respectfully submitted, -14LAti Hannah Laister, Secretary COUNCIL AGENDA ITEM#Sfi6z)�` RECEIVED APR 2 0 1992 CRIME PREVENTION COMMITTEE CITY CLERK'S DEPT MEETING MARCH 9 , 1992 MINUTES The Grand Terrace Crime Prevention Committee met at it's regular monthly meeting at 7 12 PM in the Civic Center conference room MEMBERS PRESENT Jo Ann Johnson, Chairperson, Harold Lord, Treasurer, Bea Gigandet, Dick Rollins, Mike Fasenmyer, Secretary, Howard Panek CITY STAFF Sharon Korgan, CPO GUESTS Debra Mueller ITEMS #1 February 10, 1992 minutes approved MSC #2 Treasurers report as of 3/2/92 shows a balance of $11,379 35 #3 Budget and appropriations planning for next fiscal year to be reviewed by Budget Committee JoAnn Johnson and Mike Fasenmyer to make recommendations at next regular meeting MSC #4 Reports as follows * Sharon Reported over Fifty (50) thefts, burglaries and vandalism crimes occured from 3 FEB thru 3 MAR 92 * Citizen Patrol Academy begins March 16-20 at the Civic Center Graduation to follow on Friday, March 27, 3-5 pm at the Civic Center * A total of ten (10) members will be added to our Citizen's Patrol They will be instructed by CSO, S Koigan, Det Dave Heard, Deputy, Dale Gregory, Public Safety Officer, Gerald Patterson, Deputy, Brian Campbell and others * All members will receive a copy of a newly developed manual and have completed their CPR, First Aid and Driver Awareness Training * Grand Terrace Day picking up momentum, Hot Air Ballon rides to be offered at $10 00 each, buttons and shirts to be ordered soon Games are lined up, food area arrangements being coordinated with Health Department by D Herber Health area arrangements being completed with GT Conv Home and J Johnson Need help with Entertainment area * Need name for new program much like a "Welcome Wagon" * Alzheimer's Watch program to begin soon Captain Denham will provide arm bands and other assistance from Sheriff Dept COUNCIL AGENDA ITEM#5!(3)°- Crime Prevention Committee Minutes March 9, 1992 Continued #5 Debra reported many parade entry forms have been returned Square dance group from Riverside will participate #6 Howard will seek to procure a second "Handy Talkie" #7 Mike will provide a layout for Jr High grounds Ther- • -ing no further business to come before the Committee the meeting was A. o reed at 8 32 PM Mi.e Fasenmyer '-cording Secretary A °14' Planning RAND TERRAC13 Department ~• M ew a3• DATE May 14, 1992 TO City Council FROM: Planning Department SUBJECT Z-92-02/E-92-04, Items 1, 2 and 3 Zoning Code Amendment and Environmental Review APPLICANT City of Grand Terrace Planning Department LOCATION City Wide RECOMMENDATION Approval ******************************************* SUMMARY OF PROJECT In case this amendment is approved, it will allow for Item 1 Increased review at staff level rather than through a public hearing of a portion of small projects, such as accessory structure, patio covers, overhead decks, satellite dishes and room additions, Item 2 Clarification of language of different code sections, i e Conditional Use Permit and Minor Deviations, Item 3 New definitions for Sunroom, Accessory Structures and related setbacks ENVIRONMENTAL REVIEW A Negative Declaration is recommended for approval by the Planning Commission (Please refer to Attachment F ) COUNCIL AGENDA ITEM# c� 22795 Balton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 Attachments A - Ordinance A-1 - Amended Excerpts of Chapter 18 63 (Staff Level Reviews) A-2 - Amended Excerpts of Chapter 18 83 (Conditional Use Permits) A-3 - Amended Excerpts of Chapter 18 89 Minor Deviations) B - Ordinance (Sunrooms) B-1 - Amended Excerpts of Chapter 18 06 (Definitions) B-2 - Amended Excerpts of Chapter 18 10 (Setbacks) C - Resolution D - Planning Commission Report for Items 1 and 2 and its Attachments minus Ordinance and Negativ Declaration, plus minutes E - Planning Commission Report for Item 3 and its Attachments minus Ordinance and Resolution F - Negative Declaration P } BACKGROUND: This amendment to the Zoning Coe combines several items which have been studied in detail by the Planning Staff and reviewed and recommended for approval by the Planmng Commission The overall impact of proposed amendments is 1) a faster, more flexible review process for the small projects, a process more responsive to community requests, and 2) an enhancement of aesthetic value of residential and commercial properties as zoning regulations meet the General Plan goals and are clear to understand and easier to implement Please refer to Planning Commission report on Attachment D for description and details for amendment Items 1 and 2 and Planning Commission report on Attachment E for Item 3 RECOMMENDATION. The Planning Commission recommends to the City Council the approval of amendment Z- 92-02 and E-92-04 by the following actions 1 Approval of Negative Declaration - Attachment F 2 Approval of Ordinance - Attachment A with findmgs included therein 3 Approval of Ordinance - Attachment B with findmgs included therein 4 Approval of Resolution - Attachment C Respectfully submitted, T__,Thw Od2t,(.0-5c0 Patrizia Materassi Planning Director PM ma f ORDINANCE NO AN ORDINANCE OF THE CITY OF GRAND TERRACE ADOPTING ITEMS 1 AND 2 OF ZONING AMENDMENT Z-92-02 AND E-92-04 TO CHAPTERS 18 63, 18 83 AND 18 89 TO ALLOW INCREASED STAFF LEVEL REVIEW OF SMALL PROJECTS AND CLARIFICATION OF ZONING TERMS, INCLUDING THE NEGATIVE DECLARATION WHEREAS, the City Council approved the Zoning Ordinance on August 23, 1990, and WHEREAS, Items 1 and 2 of the proposed Zoning Amendment Z-92-02 are set out in full in Attachment A including modifications to the following sections of the Zoning Ordinance Item 1 Chapter 18 63 Site and Architecture (Section 18 63 020 Application and Section 18 63 040 Submittal Process) Chapter 18 83 Conditional Use Permit (Section 18 83 020 Application, Section 18 83 090 Expiration and Extensions, Section 18 83 031 Conditions of Approval and Section 18 83 032 Revisions and Modifications) Chapter 18 89 Minor Deviations (Section 18 89 050 Approval Process), and WHEREAS, the proposed amendments are consistent with the goals, objectives and policies of the City of Grand Terrace General Plan, and WHEREAS, the overall impact of proposed amendment is 1) a faster, more flexible review process for the smaller projects, a process more responsive to community requests, and 2) an enhancement of aesthetic value of residential and commercial properties as zoning regulations meet the General Plan goals and are clear to understand and easier to implement, and WHEREAS, increased staff level reviews will , - provide applicants of minor projects a more fair review process in terms of time, cost and requirements since it will not require the same number of plans, time of review, notice and so forth, Attachment A - make our process similar to most cities in the area, i e Loma Linda, Redlands, Colton, Moreno Valley, etc , - likely diminish counter complaints regarding public hearing requirements fir small projects, - avoid a small item to be the only reason for an official meeting Any meeting requires considerable staff time, commissioners' time, preparation of minutes, agendas, notices, letters, reports, and so on, thereby increasing cost-effectiveness of the planning team and Planning Commission work, - allow staff to concentrate on major current and advanced planning issues, such as the Housing Element, General Pla updates, Zoning Code enforcement and other areas needing attention, and - allow staff to propose a reorganization of the fee schedule, whereby small projects would cost less and larger projects more, decreasing the need for City subsidies as currently occurs (approximately 90% of application cost), and WHEREAS, amendment to the Conditional Use Permit section will clarify procedures, making it easier for the applicant to understand and for staff to implement the regulations and conditions of approval, and WHEREAS, amendments to the Minor Deviation section of the code will allow for - Planning Director discretion to approve Minor Deviations with no need to make State findings and base decision on her/his own findings "As is" the Planning Director has no flexibility The process is basically a minor variance, - Grand Terrace regulations regarding Planning Dir ctor's discretion to be typical as in the region, and - Planning Director's discretion when, for instance, a setback shortage of one foot may cause a property owner to lose a home loan Processing time to make State findings requires site inspections from staff and field work from property owner, thereby delaying the process significantly without a real need for it The envir C nmental impact of such a project is null, and ° WHEREAS, the proposed amendments will not pose a detriment to the general welfare of the citizens of Grand Terrace, and WHEREAS, in accordance'with the provisions of the California Environmental Quality Act, a Negative Declaration (Attachment B) has been prepared for this project and has been approved by the Planning Commission and considered by the City Council This Negative Declaration is available for review at the City Planning Department, and WHEREAS, the Planning Commission held a properly noticed public hearing on April 2, 1992, and WHEREAS, the Planning Commission, at its meeting on April 2, 1992,recommended to the City Council that Items 1 and 2 of the proposed Zoning Amendment to increase staff level reviews of small projects and clarification of zoning terms, set out in full in the attachment amending Chapters 18 63, 19 83 and 18 89, be approved and adopted by the City Council, and WHEREAS, the City Council held a properly noticed public hearing on 1992, for the approval of Z-92-02 and E-92-04 NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS Section 1 Items 1 and 2 of the proposed Zoning Amendment No Z-92- 02, set out in full in Attachment A, is approved and adopted by the City Council Section 2 The Negative Declaration on file in the Planning Department of the City of Grand Terrace, E-92-04, is hereby approved Section 3 Effective Date This Ordinance shall be in full force and effect at 12 01 a m on the 31st day of its adoption Section 4 Posting The City Clerk shall cause this Ordinance to be posted in three (3) public places within fifteen (15) days of its adoption, as designated for such purpose by the City Council s Section 5 First read at a regular meeting of the City Council of said City held on the and finally adopted and ordered posted at a regular meeting of said City Council on the A'F1'LST 4 Deputy City Clerk of the City of Mayor of the City of Grand Terrace and of Grand Terrace and of the City Council thereof the City Council thereof I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the by the following vote AYES NOES ABSENT ABSTAIN City Clerk Brenda Stanfill Approved as to form City Attorney John Harper CHAPTER 18 63 SITE AND ARCHITECTURAL REVIEW Sections } 18 63 010 Purpose 18 63 020 Application 18 63 030 Scope 18 63 040 Submittal Process 18 63 050 Public Hearing Process 18 63 060 Approval Process 18 63 070 Appeal Process 18 63 080 Building Permit Process 18 63 090 Revisions 18 63 100 Expiration/Extensions Section 18 63 010 Purpose The purpose of this chapter is to empower the Planning Commission to sit as the City's Site and Architectural Review Board with the responsibility for comprehensive site plan and architectural review in order to achieve the following A To ensure that new development and the alteration or enlargement of existing development occurs in a manner that is consistent with the intent of this title and the General Plan, B To ensure that the location and configuration of structures are visually harmonious with their sites and surrounding sites and structures, that they do not unnecessarily block scenic views from other structures and/or public areas, and is in scale with the townscape and natural landscape of the area, C To ensure that the architectural design of structures and their materials and colors are visually harmonious with surrounding development, natural landforms, is functional for the proposed project and is consistent with this title, D To ensure that plans for landscaping and open spaces provide a functional and visually pleasing setting for the structures on the site and is harmonious with the natural landscape of the area and nearby developments, E To ensure the preservation of the natural beauty of the city and its setting, to prevent the indiscriminate clearing of property, the destruction of trees and natural vegetation and the excessive and unsightly grading of hillsides, and to preserve the natural landforms, A- 1 F To ensure that the design and location of signs are consis tent with the scale and character of the building to which they are attad ed or otherwise associated with and are consistent with this title , Section 18 63 020 Application A Site and architectural review shall be required in the event any of the following actions occur 1 Any new construction(other than patio covers under ten feet in height and detached accessory structures under ten feet in height with less than 200 square feet of floor area and are located in an R1 District) 2 Any remodeling or renovation of a structure whit results in a) A change in use or intensity of use (includes any proposed use of a structure which has been vacant for a period of six months or more), or b) An increase in building size (including bulk area and floor area), or c) Increased capacity, or d) Additional street access 3 Any conversion of a single ownership property to a condominium ownership or stock cooperative project 4 Any placement of a modular structure in any district in accordance with this title B The following items may be approved by the Planning Director without going to the Site and Architectural Review Board 1 Patio covers and patio enclosures in an R1 Di tract under 10' in height I 2 Sunrooms provided they strictly meet the Planning Commission setback policies, UBC and other construction code regulations 3 Satellite dish antennae provided they can be screened from the street in accordance with code and design standards I Notice including location map or site plan shall be fnailed to adjacent property owners requesting comments at least two weeks in advance of the Planning Director's decision 4 Overhead decks provided they strictly meet the r 1<nning Commission design guidelines, 2- 5 Accessory structures located in a R1-7 2 District under 10' in height and over 20' it height in the R1-10/20 District with less than 500 square feet 3- 6 Ground floor additions to existing residential structures located in an R1 District where the addition is less than 500 sq ft gross floor area and the exterior design and materials of the addition matches the exterior design and materials of the existing structure C The following items may be approved by the Planning Director without going to the Site and Architectural Review Board However, the plans must be routed to all reviewing agencies and notices shall be mailed to adjacent property owners requesting comments within two weeks The Planning Director decisions shall be final unless appealed to the Planning Commission within 10 calendar days Appeals shall be filed with the Planning Department and follow similar rules as the appeals to the City Council (Section 18 63 070) 1 All accessory structures except, Structures with 65% or more of the square footage of the main residence living area Living area does not include porches, patios, carports, garages, storage areas, or auxiliary rooms Structures 1,200 square feet or more in size c) Structures with lot coverage higher than 25% 2 All room additions except Room additions with 65% or more of the square footage of the main residence living area Living area does not include porches, patios, carports, garages, storage areas, or auxiliary rooms Section 18 63 030 Scope Where site and architectural review is required the Site and Architectural Review Board shall consider the following issues (the Site and Architectural Revie ' Board may also consider other relevant issues not listed below) A The proposed site plan for the property shall be reviewed taking into consideration the following 1 Placement of all structures and improvements (including adherence to setback requirements) 2 Vehicular ingress and egress 3 Internal vehicular circulation and parking lot design 4 Pedestrian and vehicular safety 5 Landscaping 6 Pedestrian amenities 7 Lighting 8 Location of all service facilities 9 Walls and fences 10 Police and fire protection 11 Relationship to adjoining properties, structures and the site's and surrounding area's natural topography 12 Relationship to existing and/or the planned use of adjoining properties and within the general area 13 Consistency with this title and the General lan B The proposed architecture of all structures shall be reviewed taking into consideration the following 1 Architectural style and building design 2 Proposed building materials and colors 3 Height of structures 4 Design and location of all signs 5 Size and bulk of the structures in relation to existing and/or planned structures on the subject site, adjoining properties and within the general area 6 Consistency with this title and the General Plan Section 18 63 040 Submittal Process Applications for site and architectural review shall be submitted to the Planning Department The Planning Director shall review each application and determine its completeness in accordance with planning department policy Upon determination that an application is complete, the application shall be scheduled either for revnew by the Site and Architectural Review Board with public hearing or by the Planning Director as applicable according to Section 18 63 020 An application for SRC end architectural review shall contain the following A Completed application form B Site plan, twenty-five(25) bluehne copies plus one (1) bluehne copy colored for presentation purposes The site plan shall be a fully dimensioned drawing clearly showing 1 All buildings, property lines and easements 2 All parking spaces, driveways and drive aisles 3 All landscaped areas 4 All walls and fences 5 Location of all signs 6 Public improvements to the street centerline 7 Site address and assessor's parcel number 8 Property owner name and address 9 Number of lots and their sizes (in square feet) 10 North arrow, graphic and numeric scales C Elevations, twenty-five (25) blueline copies plus one (1) bluehne copy colored for presentation purposes The elevations shall be scaled, dimensioned drawings of each side of each building and/or sign D Landscape plan, twenty-five (25) bluehne copies plus one (1) bluehne copy colored for presentation purposes The landscape plan shall show the location of all proposed plant material, common and botanical names, quantities and sizes,paved areas and paving materials and property lines E Grading Plan, twenty-five (25) bluehne copies plus one (1) bluehne copy colored for presentation purposes The grading plan shall show existing and proposed topography for the site and within 100 feet of the property lines The plan shall also show all trees with a trunk diameter greater than four inches F Material Board, one (1) 8 1/2" by 11" mounting board showing samples of exterior design elements such as roofing material, paint chips, brick, stone or other accent features G 300 foot radius map, property owner mailing list keyed to the radius map and a signed mailing list affidavit H Application fee The Planning Director may require additional information or delete certain requirements from an application depending on the specific situation Section 18 63 050 Public Hearing: The Site and Architectural Review Board shall hold a public hearing on any proposed site and architectural review application and shall notice said hearing in accordance with Section 65091 of the California Government Code Section 18.63.060 ApproN al Process. After review of an application, the Site and Architectural Review Boar shall approve the application only if A The following findings are made, 1 The proposed project is consistent with the intent of the Grand Terrace Municipal Code and the General Plan 2 The location and configuration of all structures associated with this project are visually harmonious with this site and surrounding sites and structures, that they do not unnecessarily block scenic views from other structures and/or public areas and are in scale with the townscape and n tural landscape of the area 3 The architectural design of structures, their aterials and colors are visually harmonious with surrounding development, natural landforms, are functional for the proposed project and are consistent with the Grand Terrace Municipl Code 4 The plan for landscaping and open spaces provide a functional and visually pleasing setting for the structures on this site and is harmonious with the natural landscape of the area and nearby developments 5 There is no indiscriminate clearing of property, destruction of trees or natural vegetation or the excessive and unsightly grading of hillsides, thus the natural beai}ty of the city, its setting and natural landforms are preserved) 6 The design and location of all signs associated with this project are consistent with the scale and character of the building to which they are attached or otherwise associated with and are consistent with the Grand Terrace Municipal Code 7 Conditions of approval for this project necessary to secure the purposes of the Grand Terrace Municipal Code and General Plan are made a part of this approval 0 , Section 18 63 070 Appeal Process. The decision of the Site and Architectural Review Board shall be final unless appealed to the City Council within ten (10) calendar days Such an appeal may be made by the applicant, any member of the City Council or any other interested person A An appeal of a Site and Architectural Review Board decision shall be made in the following manner 1 Filing with the City Clerk's Office a completed Application for Appeal 2 Payment of the appropriate appeal fee B After accepting an application for appeal, the City Clerk shall set a date for the City Council to hear the appeal Notices of the appeal shall be given to the applicant, the Site and Architectural Review Board and the appellant C The Site and Architectural Review Board shall submit a report to the City Council containing the reasons for the Board's decision and the minutes of its meeting regarding the appealed decision D The City Council shall hear the appeal and make its own determination regarding the application and its consistency with this title and the General Plan Upon such determination, the City Council shall uphold, modify or reverse the Site and Architectural Review Board's decision If during the City Council's hearing of the appeal, new information is provided that was not considered by the Site and Architectural Review Board, the City Council may refer the application back to the Site and Architectural Review Board for reconsideration of the application with the new information Section 18 63 080 Building Permit Process After the appropriate appeal period has ended or after a final determination is made by the City Council, the applicant may submit for building permits The application shall include three (3) sets of the approved siteplan, elevations, landscape plan and grading plan, each set shall be approved and signed by the Planning Director and shall have attached to it a copy of any conditions of approval required by the Site and Architectural Review Board or the City Council Two of the required sets of plans shall be submitted to the Department of Building and Safety along with the appropriate construction specification plans for the approved project The thud set shall be kept on file in the Planning Department The Department of Building and Safety shall then prepare the appropriate permits in accordance with all applicable state and local codes Section 18 63 090 Minor Alterations and Revsiris An applicant may request minor alterations or revisions to approved pi ns after the initial approval of the plans as follows ,, A Minor alterations to the approved plans which result ir} a change to the exterior facade of a structure, any element of the landscaping plan or the design of the siteplan may be approved by the Plannin Director Other minor alterations may be approved by the Building and Safety Director All approved minor alterations shall not result in a substantial change from the approved plans B Any proposed revisions which result in a substantial change to the approved plans shall be submitted to the Site and Architectural Review Board for consideration pursuant to the procedures set forth in this chapter for initial application Section 18 63 100 Expiration and Extensions The approval of a site and architectural review application shall expire one (1) year from the date of its approval unless one of the following actions occur A The applicant applies for a building permit in accordance with the approved plans prior to the expiration date B The applicant applies to the Planning Department for an extension of the approval prior to the expiration date The Planning Director may upon application by the applicant, extend th i period of approval for a length of time up to one year No approval shall be extended to a date beyond two (2) years from the date of the initial approval CHAPTER 18 83 CONDITIONAL USE PERMITS Sections 4 Section 18 83 010 Purpose Section 18 83 020 Application Section 18 83 030 Submittal Process Section 18 83 040 Public Hearing Process Section 18 83 050 Approval Process Section 18 83 060 Appeal Process Section 18 83 070 Building Permit and Business License Process Section 18 83 080 Revocation Section 18 83 090 Expiration and Extensions Section 18 83 010 Purpose. The purpose of this Chapter is to establish the Planning Commission's authority to issue and revoke conditional use permits in order to ensure the community's health, safety and welfare by reviewing uses which may create objectionable or undesirable effects upon nearby uses, but may still be compatible with the property's zoning Section 18 83 020 Application Conditional use permits may be issued by the Planning Commission for any of the uses or purposes for which such permits are required by the terms of this title Such conditional use permits shall be revocable, may be subject to conditions of approval and may be valid only for a specific period of time, in case the Planning Commission desires to set an expiration date Section 18 83 030 Submittal Process. Applications for a conditional use permit shall be submitted to the Planmng Department The Planning Director shall review each application and determine its completeness Upon determination that an application is complete, the application shall be scheduled for a public hearing and consideration by the Planning Commission An application for a conditional use permit shall consist of the following A Completed application form B Site plan, twenty-five (25) blueline copies plus one (1) blueline copy colored for presentation purposes The site plan shall be a fully dimensioned drawing clearly showing A-2 1 All buildings, property lines and easements 2 All parking spaces, driveways and drive aisl s 3 All landscaped areas 4 All walls and fences 5 Location of all signs 6 Public improvements to the street centerline 7 Site address and assessor's parcel number 8 Property owner name and address 9 Number of lots and their sizes (in square feet) 10 North arrow, graphic and numeric scales C Floor plans, twenty-five (25) bluelrne copies plus one (1) blueline copy colored for presentation purposes The floor plans shall be scaled, dimensioned drawings of each floor of each structure showing all existing and proposed interior improvements D 300 foot radius map, property owner mailing list keyed to the radius map and a signed mailing list affidavit E Application fee The Planning Director may require additional information or delete certain requirements from an application depending on the specific situation Section 18 83 031 Conditions of ApproNal In granting a conditional use permitithe Planning Commission shall require that the use and development of the property conform with a site plan, architectural drawings, or statements submitted in support of the application, or such modifications thereof as may be deemed necessary Conditions imposed may include, but are not limited to, thelfollowing 1 Setbacks, yard areas, and open spaces, 2 Fences, w,lls, and screening, 3 Parking, parking areas, and vehicular ingress and egress, 4 Landscaping and maintenance of landscaping and grounds, 5 Regulation of signs, 6 Control of noise, vibration, odors and other potentially dangerous or objectionable elements, activities or uses, 7 Limits on hours of operation or duration of approval, and R Such other conditions as may be determined to assure that development will be in accordance with the intent and purposes of this Title Section 18 83 032 Revisions or Modifications Revisions or modifications of conditional use permits may be requested by the applicant Further, the Planning Commission may periodically review, modify or revoke a conditional use permit 1 Revisions or Modifications Requested by Applicant A revision or modification to an approved conditional use permit such as, but not limited to, change in conditions, expansions, intensity or hours of operation may be requested by an applicant The requested revision or modification shall be processed in the same manner as the original conditional use permit 2 Review by Planning Commission The Planning Commission may periodically review any conditional use permit to ensure that it is being operated in a manner consistent with conditions of approval or in a manner which is not detrimental to the public health, safety, or welfare, or materially injurious to properties in the vicinity If, after review, the Commission deems that there is sufficient evident to warrant a full examination, then a public hearing date shall be set At such public hearing, the Planning Commission may modify or revoke the permit pursuant to Section 18 83 080 Section 18 83 040 Public Hearing The Planning Commission shall hold a public hearing on any proposed conditional use permit and shall notice said hearing in accordance with Section 65091 of the California Government Code Section 18 83 050 Approval Process. The Planning Commission, after holding a public hearing and considering the proposed use, shall make its determination The Planning Commission shall approve the application only if it finds A The proposed use will not 1_ 1 Detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed amendment or within the city 2 Injurious to property or improvements in the neighborhood or within the city B The proposed use will be consistent with the latest adopted General Plan C Conditions necessary to secure the purposes of this chapter are made a part of the conditional use permit Section 18 83 060 Appeal Process The decision of the Planning Commission shall be final unless appealed o the City Council within ten (10) calendar days Such an appeal may be made by the applicant, any member of the City Council or any other interested person A An appeal of a Planning Commission decision shall be made in the following manner 1 Filing with the City Clerk's Office a completed Application for Appeal 2 Payment of the appropriate appeal fee B After accepting an application for appeal, the City Clerk shall set a date for the City Council to hear the appeal Notices of the appeal shall be given to the applicant, the Planning Commission and the appellant C The Planning Commission shall submit a report to the CitylCouncil containing the reasons for the Commission's decision and the m notes of its meeting regarding the appealed decision D The City Council shall hear the appeal and make its own determination regarding the application and its consistency with this title and the General Plan Upon such determination, the City Council shall uphold, modify or reverse the Planning Commission's decision If during Ithe City Council's hearing of the appeal, new information is provided that was not considered by the Planning Commission, the City Council may refer the application back to the Planning Commission for reconsideration of the application with the new information Section 18 83 070 Appeal Related Building Permit and Business License Process. After the appropriate appeal period has ended or after a final determination is made by the City Council, the applicant may submit for a business license and/or a building permit A An application for a`building permit shall include three (3) sets of the approved site plan and floor plans, each set shall be approved and signed by the Planning Director and shall ha\e attached to it a copy of any conditions of approval required by the Planning Commission or the City Council Two of the required sets of plans shall be submitted to the Department of Building and Safety along with the appropriate construction specification plans for the approved project The third set shall be kept on file in the Planning Department The Department of Building and Safety shall then prepare the appropriate permits in accordance with all applicable state and local codes B An application for a business license shall be processed through the Finance Department An application for a business license shall be signed by the Planning Director indicating the proposed use's compliance with this title A copy of any conditions of approval required by the Planning Commission or the City Council shall be attached to the business license Section 18 83 080 Revocation Any conditional use permit granted in accordance with this title may be revoked if any of the following actions occur A Any violation of a conditional use permit's required condition of approval B Any federal, state or local law or ordinance is violated in connection with a conditionally permitted use The Planning Commission shall hold a public hearing to consider the proposed revocation Said hearing shall be noticed in accordance with Section 65091 of the California Government Code After conducting the public hearing the Planning Commission shall make a recommendation to the City Council regarding revocation of the conditionally permitted use After receiving the Planning Commission's recommendation, the City Council shall conduct its own public hearing and make a final determination to revoke, amend or leave unchanged the subject conditional use permit Section 18 83 090 Expiration and Extensions The approval-ef a site-ate architectural review ap the date of its a A The apple and begins operation of the proposed use i permit prior to the expiration date B______The__appheant_apphes,te_the_p_bannmg_Det3er_tfflefi.t_4ep_aft_extensien__ef_the If-the-applicant applies ef--a-bunlding permit in accordance with the requirements of the the building permit is issued shall be granted The Planning Director may upon application by the applicant, extend the period of appal xtended to a date beyond two The Planning Commission may allow a use to operate in a location for the duration of the continued use or may allow it with a specified expiration date The following regulations are for both types of Conditional Use Permits A Permanent Conditional Use Permit The Planning Commission allows a particular use to be on a particular location subject to conditions of approval No expiration) time is set 1 Compliance Period , The approval of a Permanent Conditional Use Permit application shall automatically expire one (1) year from the date of its approval unless a All conditions of approval are met, or Sufficient investment has been completed and building permits are issued, or c Business license is issued in accordance with the Grand Terrace Municipal Code In case the applicant is not able to comply with sections a,b, or c of the aforementioned section then the applicant shall apply for Ian extension of the one year compliance period prior to the end of that !year period The Planning Director may upon application by the appIhcant, extend the compliance period for a specific length of time up to one year Two extensions are the maximum allowed B Conditional Use Permits With Expiration Date The Planning Commission sets an expiration date for the proposed use In this case, no extensions are permitted' If the applicant desires to continue operation of the project after expiration, the applicant shall be required to file a new application for a Conditional Use Permit t CHAPTER 18 89 MINOR DEVIATIONS Sections Section 18 89 010 Purpose Section 18 89 020 Application Section 18 89 030 Submittal Process Section 18 89 040 Authority of the Planning Director Section 18 89 050 Approval Process Section 18 89 060 Appeal Process Sector 18 89 070 Budding Permit Process Section 18 89 080 Revocation Section 18 89 090 Expiration and Extensions Section 18 89 010 Purpose The purpose of this Chapter is to establish the Planning Director's at thority to grant a minor deviation from the strict enforcement of this title when conditions warrant such a deviation Section 18 89 020 Application A minor deviation from the regulations established in this title may Ibe granted by the Planning Director Such a deviation shall be revocable and may be subject to conditions of approval Section 18 89 030 Submittal Process Applications for a minor deviation shall be submitted to the Planning lDepartment The Planning Director shall review each application and determine its completeness Upon determination that an application is complete, the application shall be reviewed by the Planning Director in accordance with this chapter and title An appliication for a minor deviation shall consist of the following A Completed application form B Site plan, five (5) bluehne copies The site plan shall be a fully dimensioned drawing clearly showing s 1 Minor deviation(s) requested 2 All buildings, property lines and easements A-3 3 All parking spaces, drive\wt ys and drive aisles 4 All landscaped areas 5 All walls and fences 6 Location of all signs 7 Public improvements to the street centerline 8 Site address and assessor's parcel number 9 Property owner name and address 10 Number of lots and their sizes (in square feet) 11 North arrow, graphic and numeric scales C Floor plans, five (5) blueline copies The floor plans shall be scaled, dimensioned drawings of each floor of each structure showing all existing and proposed interior improvements D Application fee The Planning Director may require additional information or delete certain requirements from an application depending on the specific situation Section 18 89 040 Authority of Planning Director The Planning Director sitting as the city's zoning administrator shall, notwithstanding any other provisions of this title, when in the public interest, without notice or public hearing, approve, conditionally, deny or refer to the Planning Commission requests to modify the following requirements of this title A Off-street parking requirements B Setback requirements C Lot coverage requirements D Height requirements A minor deviation shall not be granted for a modification which is greater than a twenty fifteen percent (2f%) (15%) modification from a listed requirement of this title Section 18.89 050 Approval Process The Planning Director, shall investigate the facts bearing on the application so as to assure that any granting of a minor deviation is consistent' with this Chapter After such investigation, the Planning Director shall approve the application only if he/she finds that determines that the minor deviation is in accordance with the General Plan and Zoning Ordinance of the City A A special circumstance regarding the size, shah:, topography, location or surroundings of the subject property exists B Because of the special circumstance, the strict application of the zoning ordinance deprives the subject property of privileges enjoyed by other property in the vicinity and under identical zoning classification C The granting of the minor deviation will not constitute the grant of special privileges inconsistent with the limitations upon other properties in the vicinity and district in which the property is situated is not otherwise expressly authorized by the district governing the parcel of property E The granting of the minor deviation will not result in a situation inconsistent with the latest adopted General Plan properties and their uses or other properties and their uses in the general vicinity G Conditions necessary to secu-re the above findings are made a part of the approval of the minor deviation Section 18 89 060 Appeal Process The decision of the Planning Director shall be final unless appealed to the City Council Planning Commission within ten (10) calendar days Such an appeal may be made by the applicant, any member of the City Council or any other interested persjon A An appeal of a Planning Director decision shall be made in the following manner 1 Filing with the Planning Department a completed Application for Appeal 2 Payment of the appropriate appeal fee i B After accepting an application for appeal, the Planning Department shall set a date for the Planning Commission to hear the appeal Notices of the appeal shall be given to the applicant and the appellant C The Planning Director shall submit a report to the Planning Commission containing the reasons for the Director's decision D The Planning Commission shall hear the appeal and r sake its own determination regarding the application and its consistency with this title and the General Plan Upon such determination, the Planning Commission shall uphold, modify or reverse the Planning Commission's decision k The Planning Commission's determination may be appealed to the City Council per the procedure established in Section 18 86 060 of this title Section 18 89 070 Building Permit Process After the appropriate appeal period has ended or after a final determination is made by the Planning Commission or City Council, the applicant may submit for a building permit An application for a building permit shall include three (3) sets of the approved siteplan and floor plans, each set shall be approved and signed by the Planning Director and shall have attached to it a copy of any conditions of approval required by the Planning Director, the Planning Commission or the City Council Two of the required sets of plans shall be submitted to the Department of Building and Safety along with the appropriate construction specification plans for the approved project The third set shall be kept on file in the Planning Department The Department of Building and Safety shall then prepare the appropriate permits in accordance with all applicable state and local codes Section 18 89 080 Revocation Any minor deviation granted in accordance with this title may be revoked if any of the following actions occur A Any violation of a condition of approval required for the minor deviation B Any federal, state or local law or ordinance is violated in connection with permitted minor deviation The Planning Commission shall hold a public hearing to consider the proposed revocation Said hearing shall be noticed in accordance with Section 65091 of the California Government Code After conducting the public hearing the Planning Commission shall make a recommendation to the City Council regarding revocation of the minor deviation After receiving the Planning Commission's recommendation, the City Council shall conduct its own public hearing and make a final determination to revoke, amend or leave unchanged the subject minor deviation Section 18 89 090 Expiration and Extensions The approval of a minor deviation application shall expire one (1) year from the date of its approval unless either of the following actions occur { A The applicant applies for a building permit in accordance with the app.o 'al of the minor deviation prior to the expiration date B The applicant applies to the Planning Department for any extension of the approval prior to the'expiration date { { The Planning Director may upon application by the applicant, extend the period of approval for a length of time up to one year No approval shall be extended to a date beyond two (2) years from the date of the initial approval { 1 { P ORDINANCE NO AN ORDINANCE OF THE CITY OF GRAND TERRACE ADOPTING ITEM 3`OF ZONING AMENDMENT Z-92-02 TO CHAPTER 18 06 TO INCLUDE A DEFINITION FOR SUNROOMS WHEREAS, the City Council approved the Zoning Ordinance on August 23, 1990, and WHEREAS, Item 3 of the proposed Zoning Amendment Z-92-02 is set out in full in Attachment A including modifications to Sections 18 06 906, 18 06 040 and 18 06 020 of the Zoning Ordinance WHEREAS, the proposed amendments are consistent with the goals, objectives ad policies of the City of Grand Terrace General Plan, and WHEREAS, current code does not provide a definition for "Sunrooms", and WHEREAS, current definition of "Accessory Structures" does not state very clearly that patio covers, patio enclosures and sunrooms are accessory structures WHEREAS, setback standards for patio enclosures and sunrooms need to be clearly stated in the Zoning Code WHEREAS, current code could be interpreted to allow an applicant to build a room addition with one or two more windows and skylight, with the name "Sunroom" at 5' from property line, and WHEREAS, a definition for "Sunrooms" is necessary to allow clarifications of required setbacks, and _ WHEREAS, "Sunrooms" are accessory structures and shall follow its respective zoning standards, and Attachment B WHEREAS the proposed amendments will not pose a detriment to the general welfare of the citizens of Grand Terrace, and WHEREAS, in accordance with the provisions of the California Environmental Quality Act, a Negative Declaration has been prepared for this project and has been approved by the Planning Commission and considered by the City Council This Negative Declaration is available for review at the City Planning Department, and WHEREAS, the Planning Commission held a properly noticed public hearing on May 7, 1992, and 'WHEREAS, the Planning Commission at its meeting on May 7, 1992, recommended to the City Council that Item 3 of the proposed Zoning Amendment to set out in full in the attachment amending Chapters 18 06, be approved and adopted by the City Council, and WHEREAS, the City Council held a properly noticed public hearing on for the approval of Z-92-02 and E-92-04 NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS Section 1 Item 3 of the proposed Zoning Amendment No Z-92-02, set out in full in Attachment Al, is approved and adopted by the City Council Section 2 The Negative Declaration on file in the Planning Department of the City of Grand Terrace, E-92-04, is hereby approved Section 3 Effective Date This Ordinance shall be in full force and effect at 12 01 a m on the 31st day of its adoption Section 4 Posting The City Clerk shall cause this Ordinance to be posted in three (3) public places within fifteen (15) days of its adoption, as designated for such purposed by the City Council Section 5 First read at a regular meeting of the City Council of said City held on the c and finally adopted and ordered posted at a regular meeting of said City Council on the A'I'I'LST Deputy City Clerk of the City of Mayor of the City of Grand Terrace and of Grand Terrace and of the City Council thereof the City Council thereof I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, Cahforrua, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the by the following vote AYES NOES ABSENT ABSTAIN City Clerk Brenda Stanfill Approved as to form City Attorney John Harper P CHAPTER 18 06 DEFINITIONS Sections 18 06 005 Applicability 18 06 010 Abut 18 06 015 Access or accessway 18 06 020 Accessory structure 18 06 025 Accessory living quarters 18 06 030 Addition 18 06 035 Airport 18 06 040 Alcoholic beverages 18 06 045 Alley 18 06 050 Altered 18 06 055 Altered, structurally 18 06 060 Amendment 18 06 065 Apartment 18 06 070 Automobile wrecking 18 06 075 Awning 18 06 080 Basement 18 06 085 Billboard 18 06 090 Boardinghouse or roomnnghouse 18 06 095 Boarding school 18 06 100 Breezeway 18 06 105 Building 18 06 110 Building, main or principal 18 06 115 Building site 18 06 120 Business 18 06 125 Business face 18 06 130 Business frontage 18 06 135 Carport 18 06 140 Centerline 18 06 145 Church 18 06 150 City 18 06 155 Civic center 18 06 160 Chmc 18 06 165 Club 18 06 170 Commission or planning commission 18 06 175 Condominium 18 06 180 Contiguous 18 06 185 Copy ° 18 06 190 Council or city council 18 06 195 Day 18 06 200 Day care, child Attachment B1 18 06 895 Street line 18 06 900 Street side 18 06 905 Structure 18 06 906 Sunrooms 18 06 910 Trailer 18 06 915 Trailer park or mobile home park 18 06 920 Trailer, residential 18 06 925 Trailer space 18 06 930 Use 18 06 935 Variance 18 06 940 Yard 18 06 945 Yard, front 18 06 950 Yard, rear 18 06 955 Yard, side 18 06 960 Zone 18 06 965 Zone, change of 18 06 970 Zoning map Section 18 06 005 Applicability For the purpose of this title, certain terms used are defined as follows in this chapter Section 18 06 010 Abut "Abut" means contiguous to For example, two adjoining lots with a common property line are considered to be abutting Section 18 06 015 Access or accessway "Access" or "Accessway" means the place or way by which pedestrians and vehicles have safe, adequate and usable ingress and egress to a property or use as required by this title Section 18 06 020 Accessory structure "Accessory structure" means a building, part of a building, or structure which is subordinate to, and the use of which is incidental to that of the main building, structure or use on the same lot It does not mean separate living quarters or guest house but does mean elevated decks, patio covers, patio enclosures, Type 1 and Type,2 Sunrooms, antennas and satellite dishes Section 18 06 025 Accessory living quarters. Section 18 06 885 Street "Street" means a public thoroughfare or right-of-way dedicated, deeded or condemned for use as such, other than an alley, which affords the principal means of access to abutting property including an avenue, place', way, drive, lane, boulevard, highway, road and any other thoroughfare, except as excluded in this title "Street" includes all major and secondary highways, freeways, traffic collector streets and local streets Section 18 06 890 Street centerline "Street centerline" means the centerline of a street or right-of-way as established by official surveys Section 18 06 895 Street line "Street line" means the boundary line between the street and abutting property Section 18 06 900 Street, side. "Side street" means the street bounding a corner or reversed corner lot and which extends in the same general direction as the line determimng the depth of the lot Section 18 06 905 Structure "Structure" means anything constructed or built over the height of six feet, any edifice built up or composed of parts jointed together in some definite manner, which has a required location on the ground or is attached to something having a location on the ground except outdoor areas such as patios, paved areas, walks, swimming pools, tennis courts and similar recreation areas Section 18 06 906 Sunroom "Sunroom" means a patio or room enclosed with clear plastic, acrylic, tempered glass or other clear material allowing minimum 80% overall vision of the outside through its sides and roof "Sunrooms" may be constructed as patio covers (Type 1 Sunroom) in accordance with the Uniform Building Code Chapter 49 of the appendix, or as habitable rooms in accordance with all applicable sections of the Uniform Building Code, Uniform Mechanical Code, Title 24 State California Energy Code, Uniform Plumbing Code and other construction regulations adopted by the City (Type 2 Sunroom) Type 1 Sunroom Patio or room enclosure with screen, plastic, acrylic, aluminum or other clear material to protect area from wind, rain or insects Natural lighting and ventilation Outdoor living Not to constitute a habitable room No traditional walls or windows It shall be in conformance with the Uniform Building Code Chapter 49 of the appendix (*3) An example of a Type 1 Sunroom is a radius sunroom (See Attachment A) Setbacks for Type 1 Sunrooms are the same as other accessory structures Type 2 Sunroom Type 2 Sunrooms are habitable rooms with special features A fundamental element of the Type 2 Sunroom is its complete openness and minimal bulk while still meeting all regulations for habitable rooms They shall meet the following criteria Be enclosed with tempered, double-paned glass, or other UBC approved clear material 80% of all exterior walls and 50% of ceiling shall be clear allowing vision of the outside, through sides and roof May or may not have continuous roofline Traditional frame or radius frames are allowed ▪ No bulk, no traditional walls,windows or plain roof(roof with skylights allowed) f-� Shall meet all insulation, structural, electrical and other construction regulations for habitable rooms per UBC and other adopted construction codes g� Shall have the same setbacks as other accessory structures Section 18.06 910 Trailer "Trailer" means any wheeled vehicle designed for carrying persons or property and for being drawn by a motor vehicle "Trailer" includes, but is not limited to, a camp trailer, mobile home, utility trailer or trailer specially designed to carry motorcycles, airplanes, boats, gliders, etc Section 18 06 915 Trailer park or mobile home park "Trailer park" or "mobile home park" mean any area or'tract of land where space is rented or held for rent on which residential trailers may be parked and inhabited Table 18. 10. 040 Footnotes (Continued) project basis in consideration of the existing topography and other physical constraints The specific plan shall not create a density greater than one (1) dwelling unit per gross acre and shall be consistent with the City' s General Plan. The specific plan may consider a clustered development concept in order to preserve large areas of open space and minimize the project' s impact on the physical environment b The following exceptions apply to front, rear and side yard requirements as noted 1) The minimum side and rear yard setback for a patio cover shall be five (5) feet 2) The minimum rear yard setback for an accessory structure shall be ',ten (10) feet In case of patio enclosures and sunrooms type 1 and 2 , the rear yard setback shall not include any slope exceeding 5%. 3) Slopes exceeding five percent (5%) shall be permitted no closer to a residential structure than a distance equal to the required side and rear yard setbacks In the R1-10 District and the R1-20 District, the 35 foot rear yard setback may include 10 feet of slope that is greater than 5%. ' 4) In the case of a parcel or tract map, the twenty-five (25) foot front yard setback requirement may range from twenty-two (22) feet to twenty-eight (28) feet, with an average of twenty-five (25) feet for all proposed lots 5) In the case where an existing legal non-conforming structure is located Dwithin a required setback area, the legal non-conforming structure may be enlarged within the required setback area subject to the followin-1 `-i- conditions 0 a) The proposed addition does not further reduce the depth of the existing setback area, and CDCD b) The proposed addition is located no closer than 5 ' from any .4 property line CO N RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING A REAR YARD SETBACK POLICY HANDOUT FOR SUNROOMS, PATIO COVERS AND ENCLOSURES WHEREAS, the proposed policy is consistent with the City of Grand Terrace General Plan and Zoning Code, and WHEREAS, current code could be interpreted to allow an applicant to build a room addition with a couple more windows and skylights, at only 5' from the property line and call it a "sunroom", and WHEREAS, zoning regulations for single family districts allow max 40 to 50% lot coverage, allowing sufficient useable open space area in the backyard WHEREAS, patio covers and patio enclosures are accessory structures and the rear yard setback for accessory structures is 10' from the property line WHEREAS, per code patio covers are an exception to the rule and are allowed at 5' form the rear and side property lines WHEREAS, departmental policy has been to allow patio covers at 5' from rear property line to be enclosed and therefore, 1) creating an inconsistency with setback regulations for accessory structures, and 2) facilitating conversion of enclosures to habitable rooms WHEREAS, many patio covers at 5' from property line are enclosed and converted into bedrooms in violation with building codes WHEREAS, patio enclosures when used as habitable rooms create several problems such as flooding, inefficient heating and air conditioning, structural problems, etc WHEREAS, current code and Department policy does not provide definitions for different types of enclosures,' e sunrooms, causing ambiguity related to required rear setback standards Attachment C 1 WHEREAS, in accordance with CEQA, a nega 1,7e Declaration has been prepared for this project and has been considered by the Planmng 'Commission and approved by the City Council This Negative Declaration is on file 1 at the Plammng department , 1 WHEREAS, the Planning commission held a properly noticed meeting on may 7th, 1992, and WHEREAS, the Planning Commission at its meeting of May 7, 1992, recommended to the City Council the approval and adoption of said policy, set in full in the attachment, adopted by the City Council, and i WHEREAS, the City Council held a properly noticed public hearing on _ , for the approval of this policy NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, State of California, that 1 A policy shall be adopted to set clear definitions and rear yard setback standards for accessory structures, such as patio enclosures and "sunrooms", to avoid setback inconsistencies and discourage illegal conversions 2 Enclosure of patio covers at 5' from property line will no longer be allowed with exception of those permitted patio covers built prior to the effective elate of this policy 3 The "Sunrooms, Patio cover and Enclosures Setbacks Policy" is set in full in Attachment A-1 of Ordinance No , approved by the City Council 1 4 Patio enclosures shall not be converted into habitable rooms unless in full compliance with applicable codes 5 Patio enclosures when illegally converted into habitable rooms shall be subject of City code enforcement abatement procedures 6 Type-2 Sunrooms which per definition meet codes for habitable rooms are encouraged to be built as an alternative to the conversion of aluminum enclosures into habitable rooms . t 7 This policy shall be made into a letter to be distributed to the residents of Grand Terrace single family districts PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the day of AYES NOES ABSENT ABSTAIN• Byron Matteson, Mayor A LEST Brenda Stanfill, Deputy City Clerk APPROVED AS TO FORM John Harper City Attorney f ^ . 'GRAND TERRA( Planning Department JJ DATE April 2, 1992 TO Planning Commission FROM Planning Department SUBJECT Z-92-02/E-92-04 Zoning Code Amendment and Environmental Review APPLICANT City of Grand Terrace Planning Department LOCATION City Wide RECOMMENDATION Approval **************************************** SUMMARY OF PROJECT In case approved, this Zoning Amendment will allow Item 1 increased review at staff level rather than through a public hearing of a portion of small projects such as accessory structures, patio covers, overhead decks- and room additions, Item 2 clarification of language of different code sections, i e Conditional Use Permit definition, Minor Deviations, and Item 3 addition of definition of"sunroom" along with related setbacks policy Attachment D 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 staff report Z-92-02 page 2 24 ENVIRONMENTAL REVIEW The Planning Department has completed the environmental review of proposed amendments and has determined that the project COULD NOT have a significant, adverse impact on the environment, and a NEGATIVE DECLARATION is recommended (Please refer to Attachment B - Negative Declaration and Discussion of Assessment ) BACKGROUND The Planning Commission, at previous meetings and workshop sessions, has directed staff to prepare necessary code amendments to implement policies discussed and agreed upon in concept, regarding the items listed in the SUMMARY SECTION The overall impact of proposed amendments is 1) a faster, more flexible review process for the smaller projects, a process more responsive to community requests, and 2) an enhancement of aesthetic value of residential and commercial properties as zoning regulations meet the General Plan goals and are clear to understand and easier to implement CODE AMENDMENTS I Code amendments related to increased staff level reviews (Chapter 18 63) Increased staff level reviews will A. provide applicants of minor projects a more fair review process in terms of time, cost and requirements since it will not require the same number of plans, time of review, notice and so forth It is expected that counter complaints regarding public hearing requirements for small projects will diminish significantly Also, our process will become similar to most cities in the area, i e Loma Linda, Redlands, Colton, Moreno Valley, etc , B avoid a small item to be the only reason for an official meeting Any meeting requires considerable staff time, commissioners' time, preparation of minutes, agendas, notices, letters, reports, and so on, thereby increasing cost-effectiveness of the planning team and Planning Commission work, staff report Z-92-02 page 3 do IL C allow staff to concentrate on major current and advanced planning issues, such as the Housing Element, General Plan updates, Zoning Code enforcement and other areas needing attention, D allow staff to propose a reorganization of the fee schedule, whereby small projects would cost less and larger projects more, decreasing the need for City subsidies as currently occurs (approximately 90% of application cost), and E likely allow for staff review of approximately 50% of small projects (projects categorically exempt from CEQA) Please refer to Attachments C, D and E for minutes and reports of previous workshop sessions with related discussions All criteria for staff level reviews are consistent with previous Planning Commission guidelines with exception of the 1,200 square feet criteria for accessory structures This alteration reflects recent State Taw changes allowing "granny flats up to 1,200 sq ft instead of 640 or 1,000, as prior years Staff feels comfortable approving accessory structures up to 1,200 sq ft In case of code enforcement, a Second Unit Permit application will be required Also, staff usually recommends against accessory structures larger than 1,200 sq ft , unless special site circumstances are presented Accessory structures larger than 1,200 sq ft would be continued to be reviewed by the Planning Commission The following list includes proposed types of projects and respective criteria for reviews at staff level .taff report L-92-02 page 4 Current Proposed Patio Covers All above 10' approved All to be approved by staff and Enclosures by PC Sun Rooms N/A All to be appro.ed by staff, provided they strictly meet Planning Commission Setback Policies and Unuoiui Building Code and other construction regulations Satellite Dish Antennas All PC approved All antennas that can be screened from the street in accordance with code and design standards Overhead Decks All approved by PC Overhead decks wh,ch strictly (over 10' in height) meet PC design gu delines to be approved by staff Accessory Structures Over 10' R1-7 2 All structures excep- Over 20' R1-10/20 1 structures with 65% or more PC approved of the square footage of the main residence 2 structures 1200 sq ft or more in size 3 structures wren lot coverage higher than 25% Room Additions Over 500 sq ft and 2 All to be approved by staff stories approved by PC unless 65% ore more of the square footage of the main residence It should be noted that staff lumped all patio covers, enclosures, overhead decks and antennae into Category B of amended Section 18 63 020 Applications, thus allowing those projects to receive plan check automatically after conforming to Planning Staff review The Fire Depai went, Building and Engineering Departments will attach their approval conditions at plan check time This will save two more weeks of review for ;nose projects School fees and Water Department conditions do not apply to these types of projects No further reviews are required staff report Z-92-02 page 5 Per legal council recorimmendation, the Planning Director's decisions are final unless appealed to the Planning Commission Therefore, the process for items listed in Category C of amended Section 18 63 020 Applications, such as accessory structures and room additions, will be a little different than originally recommended by the planning staff Per staff proposal, should an applicant not accept conditions of approval, a public hearing is automatically triggered In this case, the applicant has the right to appeal Staff feels that, even though the processes are different, results will be equivalent A public hearing will take place under both scenarios, and the Planning Commission will have the opportunity to review the project Please review Attachment A-1, Amended Chapter 18 63, Sections 18 63 020 Application, and 18 63 040 Submittal Process New wording is underlined and deleted wording is striked out TT Code amendments related to the Conditional Use Permit (CUP) and Minor Deviation applications (Chapters 18 83 & 18 89) A. Code amendments regarding the CUP application basically refer to expiration and extensions of these applications The purpose here is to clarify the duration of a CUP Staff is proposing the deletion of text of Section 18 83 090 Expiration and Extensions and replacement with new text which differentiates "permanent CUP's" from "temporary CUP's" The objective is to clarify regulations by differentiating those uses such as a church use in a residential district versus a towing service use for instance, in a commercial district with special locational circumstances (transitional area between commercial and residential) The first example is a conditionally permitted use which is usually compatible with residential areas, provided some conditions are met It could stay there for life The second example consists of a use which is also desired, except that only for a temporary period Perhaps a different location will be more appropriate, due to the fact that the use may not be quite fitting within its vicinity and its impacts are difficult to mitigate Therefore, a temporary permit is more desirable which allows the applicant to stabilize its financial situation and within two to three years is able to buy or improve a property in a more appropriate location staff report z-92-02 page 6 It should be noted that even though a CUP can be for a lifetime, the code provides for a one-year period of time for compliance with conditions - compliance period Staff agrees with the compliance period and also with extensions to this compliance period for permanent CUP's On the other hand, staff recommends against extensions for CUP's of a temporary nature It should also be noted that the new sections on "Conditions of Approval" and "Revisions and Modifications" are included for clarification purposes and applicant's information Please review Attachment A-2, Amended Chapter 18 83, Sections 18 83 020 Application, 18 83 031 Conditions of Approval, 18 83 032 Revisions or Modifications, & 18 83 090 Expirations and Extensions B Code amendments regarding Minor Deviations propose to delete the variance State findings requirement for Minor Deviation applications and decrease the Director's percentage of discretion from 20% to maximum of 15% As proposed, th6 amendment will allow for 1 Planning Director discretion to approve Minor Deviations with no need to make State findings and base decision on her/his own findings "As is" the Planning Director has no flexibility The process is basically a minor variance 2 Grand Terrace regulations regarding Planning Director's discretion to be typical as in the region 3 Planning Director's discretion when, for instance, a setback shortage of one foot 1) may cause a property owner to lose a home loan Processing time to make State findmgs requires site inspections from staff and field work from property owner, thereby delaying the process significantly without a real need for it The environmental impact of such a project is null Please review Attachment A3, amended Chapter 18 89, Sections 18 89 050 Approval Process staff report Z-92-02 page 7 III Code amendments related to "Sunrooms" (Chapter 18 06)/A4 Recommended to be continued to next Planning Commission Meeting and renoticed, if needed, to allow staff to address related legal and code issues RECOMMENDATIONS The Planning Department recommends the Planning Commission to recommend to the City Council the approval of E-92-04, Negative Declaration, and adoption of the attached ordinance approving Items 1 and 2 of Z-92-02 with its attachments and findings as incluaed therein Respectfully submitted, Patrizia Materassi Planning Director PM ma Attachments A - erdmance-with-its attachments -A-1-- end&l-excerpt of C-hater 18-63-(bevel-revie-vrs) " "me--dcd cerpt of Chapter 18 8-3 (CUP) -A-J - Amended cxeer-pt-of--Gl ter 18 89-(-Minor Deviations) 13 - Negative-Declara-tion— ted-Fcbru-aid-20, 1992 (Staff Le\el Reviews-)- I}- Workshop minutes aid-repert-d e eb 6, 992- ff Level Reviews)- • L ---Workshop--mtes-dated-Nevember 7T4991 (Staff--Level R-eviews)- F - Chapter 49 - UBC Patio Covers G - "California Sunroom" picture n= *1 "Accessory structure" means a building, part of a building, or structure which is subordinate to, and the use of which is incidental to that of the main building, structure or use on the same lot It does not mean separate living quarters or guest house but does mean elevated decks, antennas and satellite dishes *2 "Room" means an unsubdivided portion of the interior of a dwelling unit, excluding bathrooms, closets, hallways and service porches *3 1991 UNIFORM BUILDING CODE APPENDIX Chapter 49 PATIO COVERS Patio Covers Defined Sec 4901 Patio covers are one-story structures not exceeding 12 feet in height Enclosure walls may have any configuration provided the open area of the longer wall and one additional wall is equal to at least 65 percent of the area below a mini mum of 6 feet 8 inches of each wall measured from the floor Openings may be en closed with insect screening or plastic that is readily removable translucent or transparent plastic not more than 0 125 inch in thickness Patio covers may be detached or attached to other buildings as accessories to Group M Group R Division 3 or to single dwelling units in Group R Division 1 Occupancies Patio covers shall be used only for recreational outdoor living pur- poses and not as carports garages storage rooms or iabilable rooms Design Loads Sec.4902 Patio covers shall be designed and constructed to sustain within the stress limits of this code all dead loads plus a minimum vertical live load of 10 pounds persquare foot except that snow loads shall be used where such snow loads exceed this minimum Suc'i cc ers shall be designed to resist the minimdm hori- zontal wind loads set forth in this code except that where less than 12 feet high the horizontal wind load shall be as indicated in Table No 49-A In addition they shall be designed to support a minimum wind uplift equal to the horizontal wind load acting vertical upward normal to the roof surface except that for structures not more than 10 feet abovegrade the uplift may be three fourths of the horizontal wind load When enclosed with insect screening or plastic that is readily removable translucent or transparent plastic not more than 0 125 inch in thickness wind loads shall be applied to the structure assuming it is fully enclosed Light and Ventilation Sec.4903 Windows required for light and ventilation may open into a patio structure conforming to Section 4901 Footings Sec.4904 A patio cover may be supported on a concrete slab on grade withot.t footings,provided the slab is not less than 31/2 inches thick and further provided that the columns do riot support live and dead loads in excess of750 pounds percol- umn TABLE NO 49 A—DESIGN WIND PRESSURES FOR PATIO COVERSI WINO SPEED-MAP AREAS(milts per hour) HCIGF{T ZONE IN FEET 70 80 90 100 110 129 130 Lcss than 12 10 _ 13 15 19 23 27 32 1Scc f igurc No 21 I in Chapicr 23 for basic wind spuds 979 Attachment F ....t-hru INOUSTRIES INC .0) 1 .•-•,.;•':'..6.1.;‘,,'[....;;',1.•:;:,:.'‘...:',1'.,4:;Z:',"i..*?.•...'•!•:,;•••.'4';:•;•...';'... 1.,,/....:•;,•"..i..:',......;:•.!..:•••••:,.,i,`'..•e . • • : i. :4.....,.,;-,::;•.4:,,,,.....:,..,..,.:. ,s,,...-„,;: --,..,: ..,..:,...:._ ..„,, :,-..e.--.,:•.--,..,-:-,,,,:-.:-.7,-..--;.•..,..,:,:r4,-..,:::::1„-.•;,:?,,,,;•;:.......•,..,.•,..,..,...r.::•.s.,-..,...,,,,,,,.:..: ,.. „...• ;.. ... ,.,..„.,,,,,,,,..,„,.,,„.,,,.. .,......,...:?.,..,..A, .,........„....c.,.,...„,„:„..„,.....1-....,......••••.......„..,,,••.,...-.;,:-.-:,•,,...,./...,,„:..,,,,,:.:• ‘..; ; - 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Quality Since 1947 Attachment G completed on Tine 14 Commissioner Hawkinson said it is best to let it be known by the end of April if a commissioner wishes to renew their appointment Chairman Buchanan said the three commissioners whose terms are up in June are Commissioners Munson, Hawkinson and himself He suggested whoever would like to be reappointed let the Planning Director know so she can pass it along to the City Council ITEM #1 PLANNING COMMISSION MEETING MINUTES - MARCH 19, 1992 MOTION PCM-92-24 PLANNING COMMISSION MEETING MINUTES - MARCH 19, 1992 Commissioner Sims made a motion to approve the March 19, 1992 minutes Commissioner Munson second MOTION VOTE PCM-92-24 Motion carries 5-0-2-0 Vice-Chairman Hargrave and Commissioner Wright absent ITEM #2 Z-92-02, E-92-04 CITY OF GRAND TERRACE PLANNING DEPARTMENT CITY WIDE ZONING ORDINANCE AMENDMENT TO ALLOW. 1 INCREASED REVIEW AT STAFF LEVEL RATHER THAN THROUGH A PUBLIC HEARING OF A LARGE PORTION OF SMALL PROJECTS SUCH AS ACCESSORY STRUCTURES, PATIO COVERS, OVERHEAD DECKS AND ROOM ADDITIONS,2.CLARIFICATION OF LANGUAGE OF DIFFERENT CODE SECTIONS, I E CONDITIONAL USE PERMIT DEFINITION, MINOR DEVIATIONS,AND 3 ADDITION OF A DEFINITION FOR"SUNROOMS"AND "TEMPORARY USE PERMITS", ENVIRONMENTAL REVIEW OF Z-92-04 The Planning Director presented the staff report 4 Commissioner Van Gelder asked with regard to the Temporary Conditional Use Permit, what process staff uses to follow up The Planning Director said before, all Conditional Use Permits were clumped together, and there was one year for all CUP's to meet the conditions of approval She said she is now giving, for lifetime CUP's, one year which can be extended She stated that for the temporary ones, they would have the time that the commission gives them, then they would have to reapply Commissioner Van Gelder asked if the responsibility is on the owner or does staff followup The Planning Director said staff follows the project up to Certificate of Occupancy, so a lot of conditions are met before they get the permit, and there is another set of conditions before they get the Certificate of Occupancy She said if there are problems with the conditions after operation, staff is made aware through complaints Commissioner Van Gelder asked if staff does not automatically check on them at the end of the period The Planning Director said they do not She said if they met the conditions to get the Certificate of Occupancy, usually they firush almost 80% of them, and then they just need hours of operation or noise, which depends on citizens calling and making complaints Commissioner Van Gelder asked if there is a charge for a new Conditional Use Permit, to which the Planning Director responded in the affirmative Commissioner Van Gelder said perhaps staff should keep on top of this for revenue purposes The Planning Director said that they want to set a time for when a use should be stopped, and she would prefer that, instead of getting an extension, the applicant would come back to the commission Chairman Buchanan said he thinks the question is if staff has a calendar that shows a particular Conditional Use Permit expires on a certain date The Planning Director said they do have a tickler file and staff includes these items now Commissioner Sims asked, with regard to the Temporary Conditional Use Permit, why they are opening this door He was concerned this would create 5 a problem, as once they get in it is hard to get them out without legal action The Planning Director said this portion was there before, as the Planning Commission always has the right to put an expiration date on a project, and this date is usually att'hched to the land, not to the property owner Commissioner Sims asked if applicants would come in and apply for a Temporary Conditional Use Permit The Planning Director said she doesn't want to change any submissions,which she clarifies under Expiration and Extension She said the application is the same and the time to expire will be one of the commission's conditions She said if the commission decides it will be a lifetime CUP, no date is set for expiration Chairman Buchanan said, as it is, there is an ambiguity created He said that an example is Terbest's public assembly room He stated that the applicant was given one year, but he could have looked at the code and found he had one year, plus a one-year extension right to satisfy all of his conditions, so how can it expire before he even has to comply with the conditions He stated that the proposed amendment says that if the commission doesn't put an expiration date on the CUP, then the applicant has one year to comply with all the requirements and an extension can be applied for if it is not done in time He said if the commission does put an expiration date on the CUP, then it expires when it says it expires, and none of this language about extensions applies Commissioner Sims said he has trouble with calling it a "Temporary Conditional Use Permit" Chairman Buchanan suggested "Conditional Use Permit with expiration date" The Planning Director accepted this Commissioner Hawkinson asked why they don't have expiration dates on all Conditional Use Permits The Planning Director said the purpose of a Conditional Use Permit is not really "not" to allow something but to allow something if it meets certain circumstances She said certain uses may be good for a certain area, and it depends on the area being applied for Commissioner Hawkinson said he still doesn't see why all CUP's don't have expiration dates, whether 1 year or 5 year, so that they always have a chance 6 _ `I f µ to review projects The Planning Director said Section 18 83 032 allows the Planning Commission to periodically review, modify or revoke a Conditional Use Permit, so they have the authority to'aheck on a CUP anytime they feel necessary Commissioner Sims asked if he can recommend a hearing, to which the Planning Director responded in the affirmative The Planning Director said if a use meets all of the conditions of approval, it is just like a permitted use, as the word "condition" means if the applicant meets the conditions, the use is permitted Chairman Buchanan said that in some cases, there is some economic rationale, for example, a church is always a Conditional Use Permit, and if he were to go out and build a church, he would like to know that it would be there for a substantial amount of time Commissioner Hawkinson agreed, stating that this may cause lenders to not want to make a loan The Planning Director said she tried to find something in the State Law and didn't find any backup Commissioner Hawkinson said he is looking at the other extreme, for example, the remote control race track The Planning Director said she wouldn't have the authority to renew this CUP, and he would have to come back to the Planning Commission Chairman Buchanan said, if these changes were adopted, the Planning Commission would have the opportunity to require a public hearing to determine whether or not the applicant is in compliance with the conditions that were imposed, and if not, could revoke the CUP and shut them down Commissioner Hawkinson asked if any consideration has been given to some sort of an emergency measure where a project could be shut down right away, to which the Planning Director responded in the negative The Planning Director said she thinks the City Manager has the right to revoke a CUP right away through code enforcement if the applicant is not following the conditions of approval She said the City Manager is currently studying the Advocate School very carefully as there are apparently children there that the conditions do not allow She continued to present the staff 7 report with regard to Minor Deviations Chairman Buchanan suggested continuing the Sunroom addition, Item 3, at this point MOTION PCM-92-25 Z-92-02 (ITEM 3) Commissioner Hawkinson made a motion to continue Item 3 of Z-92-02 to the April 16, 1992 Planning Commission Meeting Commissioner Sims second MOTION VOTE PCM-92-25 Motion carries 5-0-2-0 Vice-Chairman Hargrave and Commissioner Wright absent Chairman Buchanan said, with regard to Section 1, Staff Level Review, he is not opposed to the Planning Director having the ability to review satellite dish antennas on a staff level without bringing it to the Site and Architectural Review Board, provided they can be screened from the street He felt staff should go one step further and also provide that there be notification to neighbors since so much of this City is terraced Commissioner Munson asked if this wasn't why satellite dishes were to be moved from B to C Chairman Buchanan said this is part of the reason, however, if this is done, then the satellite dish antenna, according to C, will have to go to the Water Company and Sheriffs Department, etc He said that guidelines for overhead decks require notification of property owners, and he asked if there was a way to just leave it in Category B The Planning Director said this is fine Chairman Buchanan suggested that the notification that goes out not only describes the project, but on an attached sheet is an 8 1/2" X 11" copy of the site plan showing the location of the satellite dish He said the neighbor can then contact the Planning Director if there is a problem, which will be taken into consideration when making the final decision, which can be appealed within ten days In this case, the Planning Commission would have the 8 opportunity to review it Commissioner Sims asked if there are design standards for locations of satellite dishes, to which the Planning Director responded in the negative d5 Commissioner Sims suggested coming up with some design guidelines, as with overhead decks The Planning Director said the standards include the same height standards and setbacks as the district She said with regard to screening, they need to be completely hidden from the street, and the screening needs to be integrated with the house MOTION PCM-92-26 Z-92-02 Chairman Buchanan made a motion that Section 18 63 020(B-3) be amended to add a second sentence, stating that "notice including location map or site plan shall be mailed to adjacent property owners requesting comments at least two weeks in advance of the Planning Director's decision" Commissioner Sims second MOTION VOTE PCM-92-26 Motion carries 5-0-2-0 Vice-Chairman Hargrave and Commissioner Wright absent MOTION PCM-92-27 Z-92-02 Chairman Buchanan made a motion to amend Section 18 83 090(B) to read, "Conditional Use Permits with expiration date" and change "temporary basis" to say "may allow it with a specified expiration date" Commissioner Sims second MOTION VOTE PCM-92-27 9 Motion carries 5-0-2-0 Vice-Chairman Hargrave and Commissioner Wnght absent Commissioner Sims, said there is a typographical error under Minor Deviations where it isLbeing change from 20% to 15%, the wording "twenty" needs to be changed to "fifteen" Chairman Buchanan said in 18 89 060, Appeal Process, it is stated that the decision of the Planning Director shall be finalled unless appealed to the City Council and then goes on to describe an appeal to the Planning Commission with a further appeal right from the Planning Commission to the City Council The Planning Director said the first "City Council" is incorrect and should be "Planning Commission" She said in the Conditional Use Permit code, it says Site and Architecturals are valid for one year, so there was a wording error MOTION PCM-92-28 Z-92-02, E-92-04 Commissioner Sims made a motion to adopt the proposed ordinance and approve Z-92-02 and E-92-04 Commissioner Munson second MOTION VOTE PCM-92-28 Motion carries 5-0-2-0 Vice-Chairman Hargrave and Commissioner Wright absent PLANNING COMMISSION MEETING ADJOURNED AT 8 03 P M NEXT PLANNING COMMISSION MEETING TO BE HELD ON APRIL 16, 1992 Respectfully submitted, Approved by, Patrizia Materassi Dan Buchanan Planning Director Chairman, Planning Commission 04-10-92 ma 10 clry _ , Planning ',GRAND TERRA(; Department DATE May 7, 1992 TO Planning Commission FROM Planning Department SUBJECT Z-92-02 (Item 3) - Zoning Code Amendment - "Sunrooms" APPLICANT City of Grand Terrace Planning Department LOCATION City Wide RECOMMENDATION Approval ***: * .*************"**************************** SUMMARY OF PROJECT In case approved, this amendment will allow the addition of a new definition for "Sunrooms" to the new Zoning Code rewording of existing definition of Accessory Structures, Patio Enclosures and Sunroom setbacks a setback policy handout to facilitate implementation of the Code ENVIRONMENTAL REVIEW The Planning Commission, at its meeting of April 2, 1992, considered and recommended approval of Negative Declaration on file Attachment E 22795 Barton Road • Grand Teriace California 92324-5295 • (714) 824-6621 BACKGROUND The Planning Commission, at previous meetings, discussed the issue of Sunrooms and directed staff to prepare formal zoning amendment and ordinance The material presented here today reflects previous discussiOns in their entirety Wording also reflects the Building Department input PROJECT DESCRIPTION/PURPOSE The main purpose of this amendment is to regulate the enclosure of patio covers to avoid construction of bulky rooms at only five (5') from the pi operty line, under the "disguised" name of "Sunrooms" The setback policy consists of a handout which summarizes and organizes Code information into an easy reading format The policy includes - a list of current definitions for patio covers, enclosures and room additions, their rear setbacks and related building regulations, - a list of proposed definitions, their rear setbacks and related building regulations, as follows 1 "open" patio covers, 2 patio enclosures and "Type-1 Sunrooms" in same category, 3 "Type-2 Sunrooms", and 4 room additions, a sheet with notes and a copy of UBC Chapter 49 of the appendix, and a chart of rear setbacks of residential districts illustrating how rear setbacks relate to slopes exceeding 5% The amendment provides for - patio enclosures of aluminum or other material, subject to UBC Chapter 49 of the appendix, will no longer be allowed at 5' from the property line Policy is hereby changed not to allow bulky structures near propelrty lines, therefore maintaining backyards with usable open space (See picture of common patio enclosure, Attachment D ) Exception will be made for enclosure of pernutted patio covers built prior to the effective date of this amendment, - clear differentiation between "Sunrooms" and "Room Additions" in order to avoid ambiguity and the construction of room additions at 5' or 10' from property line Room additions' rear setback is 20' from property line in the R1-7 2 District and larger in other low density residential ldistricts amended definition for "Accessory Structures" to state very clearly that patio covers, enclosures and sunrooms are accessory structures Therefore, all of the above will have a 10' rear setback requirement Open patio covers will be the only exception to the rule Type-2 Sunrooms which are "habitable rooms" with special features (completely open) to be built at 10' from the property line, therefore encouraging the construction of these high quality structures versus other temporary enclosures (See picture, Attachment E ) - more obstacles to simple enclosure of an existing patio cover by changing the patio enclosure setback to 10' instead of 5' Consequently, it provides obstacles to illegal transformation of patio covers into bedrooms in violation with building codes and creating safety hazards The problem, however, is not completely resolved, because patio enclosures at 10' from the property line can still be illegally converted into bedrooms in violation with building codes At least, in case the amendment is approved, we will have an alternative We can suggest that a Type-2 Sunroom be built instead Please refer to "Sunrooms, Patio Covers and Enclosures Setbacks Policy", Attachment A AMENDMENT Section 18 06 906 of the Zoning Code shall be amended to include a definition for "Sunrooms" Section 18 06 020 of the Zoning Code shall be amended to read "Accessory Structure" means a building, a part of a building, or structure which is subordinate to, and the use of which is incidental to that of the main building, structure or use on the same lot It does not mean separate living quarters or guest house but does mean elevated decks, patio covers, patio enclosures, Type 1 and Type 2 Sunrooms, antennas and satellite dishes No further sections require alterations The setbacks policy handout can be adopted by resolution RECOMMEND a TION The Planning Department recommends to the Planning Commission to recommend to the City Council the following actions approval of Ordinance attached with all findings included therein, and approval of Resolution attached adopting chart "Sunrooms, Patio Covers and Enclosures Setbacks Policy" Respectfully submitted, Patrizia Materassi Planning Director PM ma Attachments Al - Excerpts of Chapter--18-06-{Revised)F B - Rcsal t±on— C - Setbacks Policy Chart D - Picture of Common Patio Enclosure E - Picture of "Sunroom" e¢ � "SUNROOMS, PATIO COVERS AND ENCLOSURES SETBACKS POLICY', CURRENT PLANNING REGULATIONS BUILDING REGULATIONS Rear Definition Setback Definition Comments Patio Covers Code provides no specific 5' <12' in height Openings may be Patio enclosures are and definition for patio covers enclosed with screening plastic accessory structures, Enclosures and enclosures, however, or other removable, translucent however, per policy have the are considered accessory plastic Used only for outdoor been allowed at 5' from structures (*1) living, not as habitable room property line (Chapter 49 of the appendix attached ) Room Code provides no definition 20' (R1-7 2) Shall comply with all applicable Additions -, for room additions Refer or sections of the Uniform Building to #2 for definitions of District Code, National Electrical Code Setback Uniform Mechanical Code, Title 24 State of CA Energy Code and Uniform Plumbing Code r-+ D 0 Notes *1 Definition of Accessory Structure 3 *2 Definition of "Room" *3 Chapter 49 UBC of the Appendix "SUNROOMS, PATIO COVERS AND ENCLOSURES SETBACKS POLICY" PROPOSED PLANNING REGULATIONS BUILDING REGULATIONS Rear Definition Setback *4 Definition Comments open -Open lattice or with roof 5' *4 Shall comply with all applicable Open patio covers with 5' Patio -Open on at least 2 sides of the UBC, including Chapter 49 from property line can no Covers -No screen of the appendix longer be enclosed -No enclosure allowed Refer to patio enclosures next Exception for previously built patio covers with permit Patio -Patio or room enclosure 10' from toe -Shall comply with all applicable Patio enclosures, as well Enclosures with screen, plastic, of slope sections of the Uniform Building as sunrooms, shall not be acrylic, aluminum or exceeding 5% Code, including Chapter 49 of the used as habitable rooms and other clear material to appendix They may create problems protect area from wind, -Shall not have any permanent or such as flooding, Type 1 rain or insects removable glass windows or doors inefficient venting and Sunrooms -Natural lighting and -Are allowed to have screen or heating for the main ventilation plastic windows or doors residence, structural Outdoor living Not to problems, as they do not constitute a habitable room meet codes for such type -No traditional walls/windows of occupancy -Shall be in conformance with UBC Chapter 49 of the appendix (*3) An example of a Type 1 Sunroom is a radius sunroom (Son Attachment A-) -Setbacks for Type 1 Sunrooms are the same as for other accessory-structures Notes *3 UBC Chapter 49 of the Appendix Date of Adoption *4 Side Setbacks (continued on next page) t (continued) Type 2 Type 2 Sunrooms are 10' The same as room additions Sunrooms bui]t as Sunrooms habitab]e rooms with special (rhe same habitable Looms dLe features A fundamental as other strongly encouraged element of a Type 2 Sunroom accessory They provide for warm is its complete openness and structures ) rooms in the winter and minimal bulk while still cooler rooms in the meeting regulations for summer They add minimal habitable rooms They shall bulk to the house meet the following criteria envelope and indirectly increase the value of the -Enclosed with tempered, double- property paned glass, or other UBC approved clear material -80% of all exterior walls and 50% of ceiling shall be clear, allowing vision of outside through sides and roof -They may or may not have continuous roofline -Traditional frame or radius frames are allowed -No bulk, no traditional walls, . windows or plain roof (roof with skylights allowed) -Shall meet all insulation, structural, electrical and other construction regulations for habitable rooms per UBC and other adopted codes Room -Addition of a portion of a 20' Shall comply with all applicable Addition dwelling excluding bathroom, sections of the Uniform Building closets, hallways and Code, National Electrical Code, patio enclosures Uniform Mechanical Code, Title 24 -Part of same building State of CA Energy Code and envelope Uniform Plumbing Code } ILLUSTRATION OF REAR SETBACKS IN RELATION TO SLOPES EXCEEDING 5% District Notes 2o` Qe-a.r ppgv, reA R1-7 2 4 , Slopes exceeding 5% shall �( � � clear required setbacks O 9� Se P4s �`" Patio enclosures and sunrooms o� ` N� are allowed up to 10 ' from S j., top or toe of slope z v y a�( Sef lx cfC zo1 tear se,t- ck Q�v Code provides a "break of R1-10 �eaz Seor › 15 ' for larger lots R1-20 .� - Patio enclosures and sunrooms S/ are allowed up to 10 ' from top or toe of slope, similar to J R1-7 2 35� 2ear 5 fit'LQC fC L , NOTES, *1 Accessory Structure - Section 18 06 020 "Accessory Structure" means a building, part of a building, or structure which is subordinate to, and the use of which is subordinate to, and the use of which is incidental to that of the main building,structure or use on the same lot It does not mean separate living quarters or guest house but does mean elevated decks, antennas and satellite dishes *2 Room - Section 18 06 670 "Room" means an unsubdivided portion of the interior of a dwelling unit, excluding bathrooms, closets, hallways and service porches *3 1991 UNIFORM BUILDING CODE APPENDIX Chapter 49 PATIO COVERS Patio Covers Defined Sec 4901 Patio covers are one story structures not exceeding 12 feet in height Enclosure walls may have any configuration provided the open area of the longer wall and one additional wall is equal to at least 65 percent of the area below a mini mum of 6 feet 8 inches of each wall measured from the floor Openings may been closed with insect screening or plastic that is readily removable translucent or transparent plastic not more than 0 125 inch in thickness Patio covers may be detached or attached to other buildings as accessories to Group M Group R Division 3 or to single dwelling units in Group R Division 1 Occupancies Patio covers shall be used only for recreational outdoor living pur poses and not as carports garages storage rooms or habitable rooms Design Loads Sec.4902 Patio covers shall be designed and constructed to sustain within the stress limits of this code all dead loads plus a minimum vertical live load of 10 pounds per square foot except that snow loads shall be used where such snow loads exceed this minimum Such covers shall be designed to resist the minimum hon zontal wind loads set forth in this code except that where less than 12 feet high the horizontal wind load shall be as indicated in Table No 49 A In addition they shall be designed to support a minimum wind uplift equal to the horizontal wind load acting vertical upward normal to the roof surface except that for structures not more than 10 feet above grade the uplift may be three fourths of the horizontal wind load When enclosed with insect screening or plastic that is readily removable translucent or transparent plastic not more than 0 125 inch in thickness wind loads shall be applied to the structure assuming it is fully enclosed Light and Ventilation Sec 4903 Windows required for light and ventilation may open into a patio structure conforming to Section 4901 Footings Sec 4904 A patio cover may be supported on a concrete slab on grade without footings provided the slab is not less than 31/2 inches thick and further provided that the columns do not support live and dead loads in excess of 750 pounds per col umn TABLE NO 49 A—DESIGN WIND PRESSURES FOR PATIO COVERS' WIND SPEED—MAP AREAS(miles per hour) HEIGHT ZONE IN FEET 70 90 00 100 110 120 130 Less than 12 10 13 15 19 23 27 32 ISee Figure No 23 I in Chapter 23 for basic wind speeds 979 0 *4 Sideyard setbacks are consistent with district setbacks with the exception of"open" patio covers, which are allowed at 5' rear and 5' side setbacks 4111"r-:.,,...m.:,„,.,..Sr.Jr i�Y '" . {{ R. i• FREE ESTIMATES (714) 783-1080 1 (soo) 443-6040 kfi. 25 YEARS �, . u �� Y `sr EXPERIENCE z : 'r. 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Attachment E > i Planning 'GRnir n TERRnCL; �•, ,� :i Department NEGATIVE DECLARATION Pursuant to the California Environmental Quality Act, a Negative Declaration is hereby filed on the below referenced project, on the basis that said project will not have a significant effect on the environment DESCRIPTION OF THE PROJECT Z-92-02, Zoning Ordinance amendment to allow 1 increased review at staff level rather than through a public hearing of a large portion of small projects such as accessory structures, patio covers, overhead decks and room additions, 2 clarification of language of different code sections, le Conditional Use Permit definition, Minor Deviations, and 3 addition of a definition for "Sunrooms" and "Temporary Use Permits" APPLICANT City of Grand Terrace Planning Department LO CATI O N City Wide FINDING OF NO SIGNIFICANT EFFECT Based upon the attached Initial Study, there is no substantial evidence that the project will have a significant effect on the environment (ilakiarbUOTY; Patrizia Materassi Date Planning Director City of Grand Terrace PM ma Attachment F 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 DISCUSSION OF ENVIRONMENTAL EVALUATION 1-7 Earth, Air, Water, Plant Life, Animal Life, Noise, and Light and Glare NO The proposal has no potential to have a significant impact on environmental fields listed above, since it consists of zoning amendment items to expedite development processing and clanfy zoning terms 8 Land Use NO The proposal will not result in a substantial alteration of the present of planned land use of an area as it results in faster, more flexible review process and easier methods to enforce zoning regulations, thereby not altering, but meeting current policies and goals 9-10 Natural Resources and Risk of Upset NO Idern to Nos 1-7 11-13 Population, Housing and Transportation/Circulation No The proposal will not affect the environmental fields listed above as it does not affect density, growth matters or transportation systems 14-17 Public Services, Energy and Utilities and Human Health NO Idem to Nos 1-7 18 Aesthetics NO The only potential impacts of the proposed amendments are positive and will enhance aesthetics of residences or commercial areas as subject zoning regulations are implemented 19-20 Recreation and Cultural Resources NO Idem to Nos 1-7 21 Mandatory Findings of Significance NO The direct and cumulative impacts of the proposed amendments on the environment are of a positive nature, as implementation of regulations will be made easier and more accessible to applicants and the goals of the regulations are to improve quality of life and the value of property Environmental Determination On the basis of this initial evaluation I find that the proposed project COULD NOT have a significant effect on the x environment, and a NEGATIVE DECLARATION will be prepared I find that, although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described on attached sheets have been added to the project A NEGATIVE DECLARATION WILL BE PREPARED I find the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPAU1' REPORT is required Patnzia Materassi Planning Director - 3 2 5- c 2, c c-4.sn Date Signature For the City of Grand Terrace P DATE: May 6, 1992 ST +i P REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: May 14, 1992 SUBJECT: REQUEST FOR CHANGE OF PUD CONDITIONS OF APPROVAL (PORTER DEVELOPMENT) FUNDING REQUIRED 44 NO FUNDING REQUIRED XX On June 14, 1990, the City Council approved an 18-unit Planned Unit Development (PUD) on Grand Terrace Road, just north of the Terrace Village RV Park. The development was originally approved by the Planning Commission as a 19-unit development with minimal recreation space. At the City Council level, the project was reduced by one unit, and was required to include a swimming pool. Ultimately, construction never commenced on this project due to economic constraints. The developer now has a desire to proceed with the project. They are requesting that Council consider a modification to the conditions of approval that will involve replacing the pool with open recreational space that will include a gazebo, and a barbecue area. This planned unit development will operate much like a condominium association in which each of the property owners will pay for the maintenance, insurance and overhead of maintaining the entire development. If the modifications are not approved, the property owners would also be responsible for the maintenance, security, and liability of a swimming pool at an individual cost per unit of $50- $75 per month. This would add a substantial burden to the already high cost of new housing. Staff concurs with the developer that the replacement of the pool with open recreational space would make the project more financially affordable to the new home buyer and provide recreation facilities that would be better utilized at a lower cost. Staff is requesting that Council conduct a Public Hearing to consider amending the conditions of approval for SP-90-01 (Porter Development) . STAFF RECOMMENDS THAT COUNCIL: CONDUCT A PUBLIC HEARING TO CONSIDER MODIFICATIONS TO THE CONDITIONS OF APPROVAL OF SP-90-01 (PORTER DEVELOPMENT) THAT WILL INCLUDE REPLACING A POOL WITH OPEN RECREATIONAL SPACE. TS:yjm COUNCIL AGENDA ITEM# (a 51 ger peter porter DEIVELOPMENT March 30th, 1992 To the Mayor and all City Council Members City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324-5295 Re. Our PUD on Grand Terrace Road Dear City Council, As Mr. Schwab and Ms. Materassi have already made yo aware, we need to make a change in the recreation area of our •roject. For your convenience, we have attached a copy of the letter we submitted to them in regards to this project and our reasons for the changes. I would like to review the history of this project for clarifi- cation of its current status. July 1989 The current project was started by us. The orig- inal concept was to develop a 28 unit condomin- ium project. November 1989 The PUD detached housing concept was reviewed by planning and thought to have merit. We decided to proceed to the submittal stage for the proj- ect April 1990 We went before the Planning Commissidn for the first of three times The Planning Commission did not want the pool and spa included in the recreation area, rather, they thought that open space was more desirable - we agreed. Then we moved on to the City Council for their review and adjustments. The council deleted one of the homes and required us to include the pool and spa again. By the middle of 1990, we had the project approved 11 its present form and moved on to plan check and the final entitle- ments. Unfortunately, the economy and the savings and loan problems put a stop to the development and construction industry - in particular - our project. The equity capital market and construction loans became nonexistent. Our project was put on hold until now 3837 E 7th Street Long Beach CA 90801 (213)434 8414 Currently, we have a new capital partner and are reauy to pro- ceed with the actual construction and marketing of the com- pleted project. However, it has become imperative to remove the pool and spa so that the project may be viable. Today, because of potential health problems and a general lack of interest, recreational area pools and spas are very rarely used and become a financial burden for all owners As a general rule, we nc longer include pools and spas in small projects as the area devoted to them can be better used by all residents as open space that is adaptable to many uses. As you are already aware, we will develop the pool and spa area in our project into a gathering place for the owners that will include a gazebo and barbecue areas. Please be aware that we are not asking to replace the house that the council previously removed, only to change the recreation area Thank you for your help Siincer"ly, " 6/" R g r Pete Porter/ /"Oger Peter Porter Development RPP bm cc Patrizia Materassi cc Thomas Schwab attachment . roger. peter,:.porterJ, -• DEVELOPMENT March 19th, 1992 Mr. Thomas Schwab, City Manager City of Grand Terrace 22795 Barton Foad Grand Terrace, CA 92324-5295 Re. Our PUD on Grand Terrace Road Dear Mr. Schwab, As Patrizia Materassi has already discussed with you, we have to make a change in the recreation area of our project. To that end, we have submitted this letter and a copy of the landscape plan showing the proposed changes as we want to make them. In addition, at your convenience, we would like to review this information with you, in person, prior to the city council hearing on March 26th, 1992 . Please let us know when you can be available. I would like to assure you that it is not our desire to lessen the quality of our project by the removal of an amenity, but rather to upgrade the livability of the individual houses Also, we feel that this will actually upgrade the livability of the subdivision as a whole. Any money that may be saved by the removal of the pool and spa will be used in the houses them- selves for amenities and upgrades as appropriate. In place of the pool and spa, we will substitute a landscaped enclosed area containing a gazebo with three separate dining areas, each with its own private barbecue and dining table This semi-enclosed area will allow the owners to gather as individual groups or to entertain larger groups of guests with- out using their own homes or back yards. There were several reasons for our decision to eliminate the pool and spa from the recreation area As you will recall, and your records will show, the planning commission wanted the pool and spa removed from the project because they though that it was unnecessary for so small of a development and further that its removal would allow more open space for use by the resi- dents. We fully agree with this opinion. 3837 E 7th Street Long Beach CA 90801 (713)431 8414 Try city council thought that the pool and spa would be desir- able for the development and wanted them restored to the recre- ation area. At that time, we felt that the pool and spa would not create any major problems for the owners, so we agreed to include them Additionally, the city council wanted one house removed from the project for more open space Please be aware that, even though we felt the open space was sufficient with the extra house included, we are not requesting that the removed house be allowed again When the owner's association budget was prepared, it was deter- mined that the inclusion of the pool and spa in the recreation area added about $100 per month to each owner's monthly dues This high cost is the reason that pools and spas are generally not included in small developments anymore The extra $100 per month would require the buyer to qualify for an additional $10, 000 to $15, 000 in sales price equivalent This extra quali- fication makes the houses much moire difficult to sell By sav- ing the extra association dues, not only will the houses sell well, but we feel that the houses can be further upgraded for more livability by the owners Our project concept, as you are already aware, is to supply the city with a nice, entry level private community, complete with its own security gate at the entrance to the project. Even i though we desire to build a very nice project, it is being � constructed with the first time buyer in mind However, these homes should not be thought of as "cheap" housing as we antici- pate the starting sales price to be about $160, 000. Please remember, our need to remove the pool and spa is not an attempt to lessen the quality of the project, but rather to redirect our resources into the houses themselves and to avoid the burden of a high association budget on the owners. We would appreciate your consideration and support of our needs. Let me know if you would like additional information from us and when we can meet you in person to discuss this proposal If your schedule allows, sometime during the after- noon of Tuesday, March 24th, 1992 , would be a good time to meet. Thank you Sin erely , `-- er Pete Porter Roger Peter Porter Development RPP bin cc: Patrizia Materassi DATE: May 7, 1992 STAP .P REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: May 14, 1992 SUBJECT: COMCAST CABLE ACCESS PROPOSAL r FUNDING REQUIRED 49( NO FUNDING REQUIRED XX The City of Grand Terrace has been negotiating with Comcast Cable to upgrade its Community Access Program, as outlined in the existing Franchise Agreement. The Franchise Agreement provides personnel and equipment to coordinate community cable access in Grand Terrace. Attached is the proposal for the Council 's review and comment. The proposal addresses the three primary areas of concern, as described in Section VIII of the proposal. They are as follows: * Providing quality transmission capabilities. * Providing additional coverage of community events. * Ensuring improved community involvement by way of an Access Coordinator. The General ,4anager for Comcast Cable, Mr. Terry McNally, is in attendance to answer any questions regarding the access proposal . STAFF RECOMMENDS THAT COUNCIL: * REVIEW THE GRAND TERRACE ACCESS PROPOSAL, AND SUGGEST ANY MODIFICATIONS IF DESIRED. * ADOPT THE GRAND TERRACE ACCESS PROPOSAL, AND ITS ASSOCIATED TIMETABLE. TS:yjm Attachment COUNCIL AGENDA ITEM# if R GRAND TERRACE ACCESS PROPOSAL I. OBJECTIVE. o Establish enhanced public and governmental access facilities through the upgrade of current mobile and studio equipment. In addition, facilitate increased usage of access availability by community at large using Community Outreach Program. II. GOAL. o Upgrade facilities and establish community outr ach program by no later than the beginning of fourth quarter 1 92 . III. STRATEGY. o Upgrade existing mobile van with dedicated remote equipment and improve physical appearance of vehicle. o Establish new studio facilities subsequent to the move of ad insertion equipment to the Blue Mountain headend location. o Develop and activate local playback capability to include new character generator with enhanced graphics, editing capability, live and tape delayed insertion facility, and studio interface. o Augment current access coordinator position for Grand Terrace with Ontario Access capabilities t expand remote capabilities and increase community coverage. o Develop Outreach Program to facilitate greater sage of equipment, facilities, and channels. IV. FACILITIES IMPROVEMENTS. A. MOBILE VAN: Reconfigure mobile van to allow for increased remote usage to include: 1. 2 Panasonic Camera Head 2 . 2 Panasonic 8x Auto Focus Zoom Lenses 3 . 2 Panasonic Camera/VCR Remote Controller 4. 2 Panasonic Pan/Tilt Head 5. 2 Panasonic AC Adapter 6. 2 Panasonic Genlock Adapter 7. 2 Panasonic RCU Adapter 8. 2 Panasonic 1" Viewfinder 9. 1 Panasonic Active Switcher 6x Input 10. Panasonic Triple Rack Mount B/W Monitors 11. For-A Color Character Generator with Y/C 12. 2 Camera Tripods 13. Panasonic S-VHS VCR 14. 1 Panasonic Color Monitor/Tuner Cables, Connectors, Carrying Cases L 15. Electronic Inventor/Generator * does not include van exterior and interior rehab. B. STUDIO/PLAYBACK FACILITY: reconfigure ad insertion facilities to studio/playback facility: 1. Rehab Studio facilities 2. 1 Laired CG-7000 Y/C Character Generator 3. 2 Sony 3/4" VTR with editing Capability and 3/4" and S-VHS dubbing capability 4. 1 Time Base Corrector V. COMMUNITY OUTREACH/INLAND VALLEY ACCESS CENTER. o ACCESS COORDINATOR: An access coordinator will be provided to facilitate the usage of access equipment, studio and ensure coverage of governmental access events. o INLAND VALLEY ACCESS CENTER: By augmenting the assets of the Grand Terrace access facilities and those of the Ontario/Fontana system, access coverage of local events including school board meetings, city council meetings, local city committees, and other similar events will be improved. In addition, this combined effort will allow for expansion of special events currently programed by Ontario/Fontana to include Grand Terrace special events programs. This includes high school sporting events, community events such as pageants and parades, and leased access capabilities. o COMMUNITY OUTREACH PROGRAM: The access coordinator will facilitate the use of the improved studio and access equipment by promoting their use by local civic and educational groups. Classes for equipment usage and program development will be provided at the local studio at least quarterly or more often if interest warrants. Target groups for Community Outreach Program: o School District o Teachers/ Students in conjunction with Cable in the Classroom o Governmental Committees o Local Library Staff o Boy/Girl Scout Explorer Troops o Other groups as suggested by Grand Terrace City Council VI. TIMETABLE. May: o Presentation of Access Proposal to City of Grand Terrace o Review of proposal by City Council o Acceptance of proposal/adoption of ordinance revising access requirements. June: o Incorporation of Grand Terrace Access Facilities into Inland Access Center. o Order mobile production equipment to outfit mobile van. o Rehab of mobile van. o Order new character generator and additional playback equipment. o Expansion of event coverage by Inland Acc ss Center. July: o Installation of mobile van equipment. o Installation/Activation of new character generator for city channel. o Activation of City Channel 3 for governmental/leased access programming. o Development of key contact list for Outreach Program. o Notification of local businesses/Chamber 'f Commerce of upcoming leased access times/fees. o Contact School Board to receive authoriza ion for Board video coverage. o Order studio upgrade equipment/playback c nter equipment. Aug: o Install playback equipment. o Begin coverage of School Board meetings and other associated events. o Initiate Outreach program. Sept: o Relocate Ad Insert Equipment from Grand Terrace to Blue Mountain. o Begin rehab of studio facilities. o Establish full time Access Coordinator Position. Oct: o Complete studio upgrade. o Development/Notification of access class schedule. fl o Fully implement Outreach program includin• initiation of access classes. VII. ESTIMATION OF FIRST YEAR EXPENDITURES. 1. MOBILE EQUIPMENT: $20,000 2 . REHAB OF MOBILE VAN: $ 2,500 3. CHARACTER GENERATOR: $ 6,000 4. PLAYBACK/DUBBING CENTER: $15,000 5. REHAB OF STUDIO FACILITIES: $ 7,500 6. OPERATING EXPENSES/SALARIES: $35,000 VIII.CONCLUSION. In conclusion, this proposal is developed to address three primary areas of concern: 1. Quality: the upgrade of the remote van will ensure improved quality of the local City Council and other governmental programs. 2. Coverage: the augmentation of the Grand Te race facilities with the Ontario/Fontana group will increase coverage of local events to include local sporting events, community events of interest, and school board meetings. 3 . Community Involvement. The upgraded studio facilities and access coordinator will ensure improved community usage of facilities, increased numbers of trained access users and more interest in the programming. GRAND TERRACE ACCESS PROPOSAL I. OBJECTIVE. o Establish enhanced public and governmental access facilities through the upgrade of current mobile and studio equipment. In addition, facilitate increased usage of access availability by community at large using Community Outreach Program. II. GOAL. o Upgrade facilities and establish community outreach program by �' no later than the beginning of 1992 . III. STRATEGY. o Upgrade existing mobile van with dedicated remote equipment and improve physical appearance of vehicle. o Establish new studio facilities subsequent to the move of ad insertion equipment to the Blue Mountain headend location. o Develop and activate local playback capability to include new character generator with enhanced graphics, editing capability, live and tape delayed insertion facility, and studio interface. o Augment current access coordinator position for Grand Terrace with Ontario Access capabilities to expand remote capabilities and increase community coverage. o Develop Outreach Program to facilitate greater usage of equipment, facilities, and channels. IV. FACILITIES IMPROVEMENTS. A. MOBILE VAN: Reconfigure mobile van to allow for increased remote usage to include' 1 2 Panasonic Camera Head 2 2 Panasonic 8x Auto Focus Zoom Lenses 3 2 Panasonic Camera/VCR Remote Controller 4 . 2 Panasonic Pan/Tilt Head 5 2 Panasonic AC Adapter 6 2 Panasonic Genlock Adapter 7. 2 Panasonic RCU Adapter 8 2 Panasonic 1" Viewfinder 9. 1 Panasonic Active Switcher 6x Input 10 Panasonic Triple Rack Mount B/W Monitors 11. For-A Color Character Generator with Y/C 12 . 2 Camera Tripods 13 . Panasonic S-VHS VCR 14 . 1 Panasonic Color Monitor/Tuner Cables, Connectors, Carrying Cases 15 Electronic Inventor/Generator * does not include van exterior aid interior rehab. B. STUDIO/PLAYBACK FACILITY. reconfigure ad insertion facilities to studio/playback facility: 1. Rehab Studio facilities 2 1 Laired CG-7000 Y/C Character Generator 3 2 Sony 3/4" VTR with editing Capability and 3/4" and S-VHS dubbing capability 4. 1 Time Base Corrector V. COMMUNITY OUTREACH/INLAND VALLEY ACCESS CENTER. o ACCESS COORDINATOR: An access coordinator will be provided to facilitate the usage of access equipment, studio and ensure coverage of governmental access events. o INLAND VALLEY ACCESS CENTER By augmenting the assets of the Grand Terrace access facilities and those of the Ontario/Fontana system, access coverage of local events including school board meetings, city coincil meetings, local city committees, acid other similar events will be improved. Ip addition, this f� combined effort will allow For expansion of special events currently programed by Ontario/Fontana to include Grand Terrace special events programs. Th s includes high school sporting events, community events such as pageants and parades, and leased access capabilities. o COMMUNITY OUTREACH PROGRAM: The access co rdinator will facilitate the use of the improved studio and access equipment by promoting their use by local civic and educational groups. Classes for equipment usage and program development will be provided at the local studio at least quarterly or more often if interest warrants. Target groups for Com unity Outreach Program: o School District o Teachers/ Students i conjunction with Cable in the Classroom o Governmental Committees o Local Library Staff o Boy/Girl Scout Explor�et Troops o Other groups as suggested by Grand Terrace City Council VI. CONCLUSION. o In conclusion, this proposal is developed to address three primary areas of concern: 1. Quality: the upgrade of the remote van will ensure improved quality of the local City Council and other governmental programs. 2 . Coverage: the augmentation of the Grand Terrace facilities with the Ontario/Fontana group will increase coverage of local events to include local sporting events, community events of interest, and school board meetings. 3 . Community Involvement. The upgraded studio facilities and access coordinator will ensure improved community usage of facilities, increased numbers of trained access users and more interest in the programming. DATE: May 6, 1992 S ' A F F REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: May 14, 1992 SUBJECT: GRAND TERRACE BRANCH LIBRARY LITERACY PROGRAM FUNDING REQUIRED XX NO FUNDING REQUIRED We have received a request from the Librarian of the Grand Terrace Branch Library to assist in providing funding for a Literacy Program. She is requesting an annual commitment of $2,000 per year to go towards developing a Literacy Program with an estimated annual cost of $5, 000. The City currently provides an annual $1,200 grant to the Library. The original purpose of this grant was to build a Children's Book Library. The 1992/93 FY budget is being prepared, and in its current form includes potential staff reductions. However, considering the importance of literacy, it is staff's recommendation that Council approve an increase for the Library's annual grant in the 1992/93 fiscal year to $2,000 for use as the City's Librarian feels fit. STAFF RECOMMENDS THAT COUNCIL: AUTHORIZE A GRANT OF $2,000 IN THE 1992/93 FY BUDGET FOR THE GRAND TERRACE BRANCH LIBRARY. TS:yjm Attachment COUNCIL AGENDA ITEM# K ) COUNTY OF SAN SAN BERNARDINO COUNTY LIBRARY `��`�'�'�'�%; GENERAL SERVICES AGENCY O 104 West Fourth Street • San Bernardino, CA 92415 0035 • (714) 387-5721 �%/ �-.7-, BARBARA ANDERSON ////111\\\\ County Librarian ALBERT DE CAPRIO Assistant County Librarian March 24, 1992 City Council City of Grand Terrace ,-- 22795 Barton Road Grand Terrace, CA Dear Sirs: As I am sure you are aware, functional illiteracy is a probl-m facing many adults in America today, including those right here in Grand Ter ace. The ability to read well in order to perform life skills is becoming more and more important than ever before Prior to the turn of the century, a person was considered literate if he/she could sign his/her name. By the 1 940's, in addition, one needed to know the alphabet and do simple arithmetic. With the age of technology, reading has become essential to the most menial tasks. One in five English-speaking American adults does not possess the skills necessary to read a bedtime story to a child, and road and safety signs, o to properly fill out a job application. Since becoming the Grand Terrace Branch Librarian, I have re eived numerous requests from adults, within the community, seeking to improve their reading skills. I am currently in the process of establishing an adult literacy program in Grand Terrace. To make this possible, $5,000 is needed to hi e a program site supervisor, provide training materials, and sustain the pro ram for one year. To date, both the Lion's Club and the Friends of the Library have made generous contributions. And, the Woman's Club has indicated they will also contribute. To complete the funding requirement, I am requesting the cityi's support. May I count on the City of Grand Terrace to support this effort with an initial donation of at least $2,000, and a similar annual commitment to ensure the program's fiscal stability' Sincerely, eaitti(/ Carolyn Bowse Librarian • , Y ,, ,, Bsi), o¢ Sucervtsorb .}'t—€n+< ft" f t ce, %,a <— ' ,i4L;,I Ft s% Dtsit.,t bARBMRA t R.WI il'ORs,Am ;t I tt Pistrfct `,— ' it:°4 it n r,^ , J LS Secuid D -t LARR\ WAL!-' t Distn€ct S r "r,'It r ROBEPT 1 1tAIW LOCK Fifth i t,srtc DATE: May 7, 1992 BT ,APY REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: May 14, 1992 SUBJECT: AMEND COMMENCEMENT TIME OF REGULAR CITY COUNCIL MEETINGS * FUNDING REQUIRED NO FUNDING REQUIRED XX Mayor Pro Tem Grant has recently been reassigned to a new work location which has significantly increased his commuting time. This makes it difficult for him to arrive in time for City Council meetings that currently begin at 6:00 p.m. It is extremely important that each and every one of the City Council members are able to attend every meeting in its entirety. Mayor Pro Tem Grant, in his twelve years as a City Council member, has a near perfect attendance record. An accommodation of an L__ ' additional 30 minutes will allow him to maintain this outstanding record. Over the years, City Council meetings have become less time intensive. The change to 6:30 p.m. would still allow for a complete discussion of the agenda, and adjournment at a reasonable hour. STAFF RECOMMENDS THAT COUNCIL: ADOPT THE ATTACHED RESOLUTION AMENDING THE COMMENCEMENT TIME OF REGULAR CITY COUNCIL MEETINGS TO 6:30 P.M. TS:yjm Attachment COUNCIL AGENDA ITEM# 8C RESOLUTION NO. 92- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINQING RESOLUTION NO. 90-33 AND ESTABLISHING TIMES FOR REGULAR CITY COUNCIL MEETINGS, COMMISSON MEETINGS AND COMMITTEE MEETINGS. WHEREAS, the City Council of the City of Grand Terrace has determined the need to amend the regular tim of the City Council meetings, NOW THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DETERMINE, AND ORDER THE FOLLOWING Section 1. Recission - Resolution No 90-33 is hereby rescinded in its entirety Section 2. Regular meetings of the City Council of the City of Grand Terrace shall be held on the second and fourth Thursdays of each month at the hour of 6 30 o ' clock p m unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Grand Terrace Civic Center Council ' hambers or a location set forth by the governing body Section 3 Regular meetings of the Planning Commission of the City of Grand Terrace shall be held on the first and third Thursdays of each month at the hour of 7 00 o ' clock p.m unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Grand Terrace Civic Center Council Chambers or a location set forth by the governing body. Section 4. Regular meetings of the Crime Prevention Committee of the City of Grand Terrace shall be held on the second Monday of each month at the hour of 7 00 o ' clock p m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeedin calendar day or a day set forth by the governing body Said meeting shall take place in the CSO Office , Grand Terrace Civic Center (City Hall ) or a location set forth by the governing body Section 5. Regular meetings of he Emergency Operations Committee of the City of Grand Terrace hall be held on the third Monday of each month at the hour of �7 00 o ' clock p.m unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the E O. C. Conference Room, Building 3, 22795 Barton Road , Grand Terrace or a location set forth by the governing body. J RESOLUTION NO . 92- PAGE 2 Section 6 Regular meetings of the Historical and Cultural Activities Committee of the City of Grand Terrace shall be held on the first Monday of each month at the hour of 7 00 o' clock p m unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body Said meeting shall take place in the Community Meeting Room, Grand Terrace Civic Center ( City Hall ) or a location set forth by the governing body. Section 7. Regular meetings of the Parks and Recreation Committee of the City of Grand Terrace shall be held on the first Monday of each month at the hour of 7 00 o ' clock p.m. unless the same shall be a legal holiday , in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body. Said meeting shall take place in the Community Meeting Room, Grand Terrace Civic Center ( City Hall ) or a location set forth by the governing body PASSED, APPROVED , AND ADOPTED this 14th day of May, 1992 4 BYRON R MATTESON, MAYOR CITY OF GRAND TERRACE ATTEST DEPUTY CITY CLERK APPROVED AS TO FORM JOHN R. HARPER, CITY ATTORNEY RESOLUTION NO 92- PAGE 3 STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I , BRENDA STANFILL , DEPUTY CITY CLERK of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution was duly passed , approved , and adopted by the City Council , approved and signed by the Mayor , and attested by the City Clerk, all at the meeting of said City Council held on the 14th day of May 1992, and that the same was passed . nd adopted by the following vote AYES NOES ABSENT ABSTAIN DEPUTY CITY CLERK CITY OF GRAND TERRACE ,Nwwwwww�t�� ciry A `) A \ Planning GRRHD TERR`CE Department DATE. May 14, 1992 TO City Council FROM. Planning Department REQUEST. City Council Support for the Addition of Two New Grand Terrace Roads to the CMP Network of Roadways RECOMMENDATION Approval ************************************** This is the first time City Council support is being requested for a Congestion Management Plan (CMP) issue The whole draft CMP has been developed solely with staff input from all jurisdictions However, when the draft CMP was finally presented to the SANBAG Board it became clear that a more active participation of City elected officials was fundamental, as well as the participation of associations such as the Building Industry Association (BIA) Consequently, a CMP Management Team was selected including representatives of different groups to deal with the CMP EIR (Please refer to Attachment C) And, SANBAG is now requesting formal elected officials support in each major step in the process Staff is therefore requesting City Council support to add Michigan and Main Street into the CMP roadway system (Network) Currently, the CMP Network includes Barton Road and Mt Vernon Michigan and Main Street do not really meet the current criteria for inclusion in the Network, as principal arterial designation and interjurisdictional classification are required However, Michigan is functioning as an arterial for the commercial/industrial area in the City, in place of future Commerce Way And, Main Street is likely to be charged with significant traffic from potential improvements to the North/South Corridor alternatives In this case, Main Street will need to relieve approximately 40 to 50,000 cars per day onto the I-215 FWY Therefore Main Street has potential to become a major arterial Transportation planning needs to be done well in advance as it involves regional issues and complex funding Furthermore, most funding for road improvements will soon be in one way or another connected with CMP (from recent ISi'EA Conference) COUNCIL AGENDA ITEM# �17 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 Potential costs of mew Ing or requesting the inclusion of streets into the Network have to do with yearly traffic counts for intersections with level service of "D" ok worse, and every three (3) years, traffic counts for roads with better service levels This is estimated to cost $100 to $150 per count Also, projects adversely affecting these roads will receive SANBAG review of a Traffic Impact Report (TIA) prepared by the developer TIA's should be prepared per CMP guidelines for purposes of consistency with other jurisdictions Deficiency plans shall be prepared in case projects cause service levels to fall bellovf 'E" and below"F", in case were already at "F" Deficiency plans include mitigation measures which could be requested of the developer or the City A conflict resolutions proposal to deal with interjunsdictional issues is under development Benefits of including these roads into the CMP Network will be 1) the ability to successfully pursue funding for road improvements,2)prevent or learn about potential interjunsdictional impacts of development, and 3) the ability to support General Plan bland uses with an adequate circulation system Respectfully submitted, 1-7A3,0ACT---,taSS1 Patnzia Materassi Planning Director Attachments A - SANBAG request of April 7 B - CMP Status as of April 15, 1992 C - CMP Management Team SANBAG CONGFS'IION Environmental Impact Report Process MANAGEMENT PROGRAM -—— April 7, 1992 To CMP Technical Advisory Committee From The Planning Center and SANBAG Staff Subject Followup to April 6 CMPTAC Meeting The major point of discussion at yesterday's meeting concerned the options for defining the extent of the CMP Roadway S;stem For those of you who were not there, the attached "CMP Roadway System" memorandum describes the options being discussed Memoers present agreed that the range of roadway system options sho,vn in the attached version (as revised slightly per CMPTAC `�iep`tiand��Pt at teief ne�tungprealso includedses or Thethose not in attendance, other materials which The memorandum is designed to obtain quick in up t from allninsdtctions regarding the roadways to e included m the CMP Roadway System for the "Project"alternative within the CMP EIR This means that if, for any reason, you wish to modify your pre\ious input to the System discnption, w c ' like to know of those modifications as soon as possible We have asked those in attendance at the Apnl 6 meeting to get us responses, even if only verbally, by a FAX annotation on a map, or a list, within a week Those who were not in attendance are asked to provide feedback by April 20 at the latest The reason for requesting this very short turn around is to facilitate discussion of this issue with the Management Team at the upcoming meeting(s) in late April or early May Please note that it is possible to change the project definition as a result of the FIR process As discussed at the CMPTAC meeting, it will be important for you to keep your elected officials apprised of this matter, even though it is unlikely that you could obtain formal endorsement of you component of the CMP System ui this time frame (for those of you who haven't already done so) If you believe modifications are appropriate, you may also wish to connmunicate with other jurisdictions traversed by the road(s) in question To make this process as simple as possible, you a may wish to answer tliav atorksed forquestions Yai`d call in or FAX the responses to SANBAG sti'F Use any format r participation is greatly appreciated Attachment A Apnl 21, 1992 The Planning Center page 1 SANI3AG CONGESTION Environmental Impact MANAGEMENT PROGRAM Report Process_ CMP ROADWAY SYSTEM RESPONSE SHEET April 7, 1992 1 The jurisdiction of 4V ( doe does not (cucle one) wish to modify its previous input regarding pi incipal artenals a esignated on the CMP Roadway System 2 If the answer to question #1 indicates a desue to make modifications please indicate either a Principal arterials you wish to include in the System i n addition to existing ones Michigan - Local collector, however, functioning as secondary highway until Commerce Way is built through the Industrial Area Michigan starts at Barton Road and goes south, passing through County and City of Riverside Main Street - Main Street is also a local collector and is not interjurisdictional , however, it has the potential to provide significant corridor relief b Principal arterials in the November 14, 1991 draft CMP (as modified by recommendation of the cities of Chino and Redlands) you wish to change (either acid or delete) N/A The Planning Center April 21, 1992 Page 2 SANBAG CONGESTION Environmental Impact MANAGEMENT PROGRAM Report Process 3 Please indicate which of the following factors Check tthete� rs weighed most most important to heavily making�o it the selection you indicitc on the previous page jurisdiction a X Ability to successfully pursue funding needs and. strategies Est important [ b X Potential for leveraging other public or pri ate funding sources c X Concern for interlunsdictional impacts of projects (a potential reason for including a roadway on the System) or concern for the complications associated with their resolution (a potential reason not to include a road on the system) d — Administrative burdens or costs e _ Your understanding of the potential for delays pr added costs associated with processing development projects (may be a positive or negative factor, depending on your jurisdiction's policies and development related concerns) f X_ Ability to support your planned land uses Nvith an adequate circulation system g __ Impacts on locally adopted traffic level of service standards (which are likely to differ from CMP LOS standards) b __ Other Other -- Other 4 Please state any other points you feel should be considered in reexamining the extent o` the CMP Roadway System SgAiLaiSCO , 1 — 2 1 — vi z Name/Title of Responding Individual Date Patrizia Materassi Planning Director City of Grand Terrace cc Thomas Schwab, City Manager Joe Kicak, City Engineer The Planning Center April 21, 1992 Page 3 di CMP STATUS EVENT DATE Designation of SANBAG as Congestion September 5, 1990 Management Agency, authonzation to circulate RFP Preliminary meetings with local juns- September, 1990 r" dictions on CMP System of Roadways Consultant Interviews October 26, 1990 Board selection of JHK & Associates November 7, 1990 to prepare CMP First meeting of the CMP Technical Advisory N vember 20, 1990 Committee (CMPTAC has met monthly since, four subcommittees have met on an ad hoc basis to focus on land use/transportation analysis, transit, general planning, and general engineering issues) First CMP Workshop (IRK and SANBAG staff) December 10, 1990 r SANBAG Board approval of the recommendations January 2, 1991 of the CMPTAC to 1) use the Highway Capacity Manual and HCM-consistent procedures for calculation of existing and forecast levels of service, and 2) define the preliminary CMP Network as the highways and principal arterials as defined by the Caltrans functional classification and the RMP System of Regional Significance First SANBAG Board Workshop on the CMP April 17, 1991 Individual, Council, and Planning Commission May - September, 1991 briefings by staff First Draft CMP circulated to CMPTAC June 7, 1991 First Draft CMP circulated to SANBAG Board July 3, 1991 Second Draft CMP, identification of key policy August, 1991 issues for Board discussion At achment B Second SANBAG Board Workshop - Policy Direction September 18, 1991 Third SANBAG Board Workshop - Policy Direction September 25, 1991 Circulation of Negative Declaration October, 1991 Third Draft CMP circulated October 23, 1991 SANBAG Board action to require preparation of November 6, 1991 an Environmental Impact Report Fourth (current) Draft CMP circulated November 14, 1991 Administrative Committee authorization to December 18, 1991 circulate RFP for environmental consultant SANBAG Board approval of EIR consultant February 5, 1992 CMP EIR Management Team appointed April 15, 1992 CMP MANAGEMENT TEAM APRIL 21, 1992 - 4 00 PM MONTCLAIR CITY HAIL - CONFIMENCE ROOM 5111 BENITO AVENUE, MONTCLAIR DRAFT MINUITS prert Larry Rtunehart, Chairman, Mayor, City of Montclair Jon Mikels, Supervisor, San Bernardino County Dick Pearson, Councilman, Town of Apple Valley Al Bowser, Auto Club of Southern California Jon Kindschy, American Lung Association Steve PonTell, Inland Empire lkononuc Council Carole Wesson, Public-at-Large (League of Women Voters) Frank Williams, Building Industry Association Paul Balbach, CMPTAC, City of Fontana Chuck Fryxell, San Bernardino County Air Pollution Control District Julie Hemphill, CMPTAC, San Bernardino County Kathy Kivley, CMPTAC, City of Chino Wes NILDaniel, SANBAG Guy Patterson, City of Victorville Debbie Whitmore, SCAG Al Bell, The Planning Center Lulunan Clark, IBEC Ty Schuiluig, SAN73AG Steve Smith, JHK & Assoc Attachment C DATE: 5/6/92 STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE:5/14/92 SUBJECT: AWARD CONTRACT FOR LANDSCAPE ARCH. SERVICES PICO PARK Recommendation : Award the Landscape Architecture Contract for the Pico Park, to R.H.A. Landscape Architects. Background: Council authorized the staff, to proceed with the development of the Pico Park Sports Facility. Incorporated within the development of the project,is the acquisition of five acres of land from Southern California Edison. In order to proceed with the said development, the services of a licensed landscape architect is required. The firm selected will provide the City with site plans, construction drawings, construction specifications, and construction supervision. Staff discussed this project with three architectural firms. T.I. Maloney & Associates R.H.A. Burch/Meress Personal interviews, coupled with detailed criterion, were utilized to analyze the proposals, as submitted by the firms. The Assistant City Manager, and the City Engineer, evaluated each proposal based on the following: O Each firm thoroughly reviewed the project proposal and responded to all points, i.e., boundary survey; topo analysis; street improvements; concept plans of facilities, parking lot, grading plans, drainage plans, utility plans, structural light plan, landscape and hardscape. O Each firm performed a field review of the present site. O Each firm acknowledged and recognized project site constraints. O Each firm attempted to provide alternatives of recognized project site constraints. COUNCIL AGENDA ITEM# Z In addition to the aforementioned criteria,staff utilized the "Little Brooks Act" criteria to assist with the recommendation The "Lithe Brooks Act", summarized, states: "The City shall negotiate a contract with the best qualified firm for architectural, engineering and construction management services. Should the local agency be unable to negotiate a satisfactory contract with the firm considered to be the most qualified, at a price the agency determines to be fair and reasonable, the agency involved, may terminate negotiations. The agency then shall undertake negotiations with the second most qualified firm". Analysis: Based upon all criteria, City staff interviewed all three firms. The analysis of the interviews are as follows- o R.H.A. Landscape Architects and Planners, Inc., it appeared that the team representing this firm. a. Thoroughly reviewed the RFP and responded to all points. b. Made a field review of the existing project site. c. Recognized all the constraints of the project site. d. Attempted to provide alternatives of recognized constraints. e. Demonstrated experience in projects similar to and larger than the one proposed at Pico Park. O T.I. Maloney, Inc., the team representing this firm: a. Thoroughly reviewed the RFP and responded to all points b. Made a field review of the existing project site. c. Recognized all the constraints of the project site. d. Demonstrated experience in projects similar to an larger than the one proposed at Pico Park Note: The firm did not consider alternatives in their presentation. O Burch/Meress and Associates, the principal representing this firm: a. Made considerably less effort to acquaint himself with the scope of the project. This was reflected in both his response to the RFP, as well as during the interview process. Additionally, this firm failed to address all of the requirements of Request For Proposal. This failure to address all items is reflected in the low bid. COST R.H.A. Landscape Architects $66,300 - 73,200 T.I. Maloney, Inc. $71,185 - 85,365 Burch/Meress Associates $48,000 O Staff has consulted with other government clients provided by each firm. Without hesitation, from other references, RHA was the most highly recommended firm. O RHA has many years experience in public park projects than the other firms, and presented a detailed scope of work that not only addresses design issues, but long term maintenance concerns and liability concerns. Staff feels that the City will benefit from minimum risk exposure with this firm. 0 The RHA project team is let by an owner of the firm, with a project manager who specializes in public works projects. O RHA has a proven track record of service with the City of Grand Terrace on the following projects: re Civic Center Landscaping g Fire Station Landscaping re Barton Road Improvements Wilden Company Park O RHA is currently working with the City on the continuation of the Barton Road improvements, Caltrans right-of-way improvements, and monument signs. O RHA has contributed their time at no cost to the City for the design of the median planter on Barton Road. Summary: In summary, the RHA team and their consultants presented a more professional approach to every aspect of the work required on the Pico Park project. There is no question that the final product will explain every detail and that the City will benefit from receiving the highest value for the money spent both on design and construction from RHA. Recommendation : BASED UPON THE REVIEW OF PROPOSALS AS WELL AS INTERVIEWS CONDUCTED,STAFF RECOMMENDS THAT COUNCIL AWARD THE CONTRACT FOR LANDSCAPE ARCHITECTURAL SERVICES TO R.H.A. LANDSCAPE ARCHITECTS- PLANNERS, INC. RLA Or). ) a_ Community Services c:RAND TERR c: Department March 17, 1992 Chris Hermann, Vice_President RHA Old City Hall- Third Floor 3612 Seventh Street Riverside, CA. 92507 Dear Chris Hermann: Recently, your firm submitted proposal to the City for Professional Services for architectural and engineering plans, for the development of the Pico Street Park Complex. In addition, within that same submittal, your proposal addressed our request for the Master Park Plan of the Grand Terrace Road Park. Please be advised that the intent of the RFP was to obtain all of the services of a professional firm, which services may be required to complete total design of the facilities. In addition,provide adequate coordination with the City staff, City Council, and various agencies,from beginning of the project,to its completion of construction, and your final recommendation for acceptance of the project. This statement does not mean that it would be your responsibility to have the complete responsibility for day to day inspections, however, it does include site visits'after contract award, to assure that the intent of the specifications is met. The City of Grand Terrace assumes the responsibility for the following: I © Printing costs of the bidding documents. O Advertising the project in accordance with the legal requirements. O Advertising in the trade publications. (The Architect shall be responsible for answering any questions during the bid period). O Building Permits. O Soils investigation costs. The Architect shall determine what soils information may be required, select his consultant, and have the consultant provide the Architect with the required information for preliminary and final soils investigation. City would pay the costs directly to the Soils Consultant. (/ All other responsibilities would be included within the Architects contract, to be L" provided by his team of consultants. Specifically, the following areas and detail of 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 responsibility is anticipated: 1. Preliminary a. Boundary Survey- Record of Survey. b. Determination if the existing topo is adequate.- c. Additional topo as deemed necessary. - d. Preliminary survey for frontage street improvements.'- - e. Concept plans, indicating the facilities to be constructed. f. Consideration within concept plan to existing facilities. g. Preliminary layout of needed utilities. h. Preliminary cost estimates , 2. LLG�i RI Phase a. Complete Plot Plan showing the proposed facilities, giving consideration to existing facilities (remove)relocate, modify, protect or abandon existing facilities). b. Detail plans for the following: O Parking lot. ' O Structures (Snack Bar and Restrooms).' O Grading Plan for the ball fields. O Drainage Plan. O Utility Plans for all electrical, water, and sewer. - O Structural for light standards on all ball fields, -' —, basketball court and parking lot. O Scoreboard with electrical.-' O Public Address System. ' O Area Lighting Plans. J O Pico Street Improvement Plans for frontage of complex. c. Coordination with the following agencies during design and prior to bidding: O City of Grand Terrace. ren City of Riverside. O Riverside Highland Water Company. O Southern California Edison Company for utility service and and general design of proposed facilities. 3 Specifications (complete) for the construction of all facilities. The City will provide the Architect with the "General Provisions". The Architect shall furnish: O Technical Specifications. O Special Provisions. O Any required details. O Bidding Schedule. 4. Detail Cost Estimate based on Plans and Specifications. 5. Bidding Process Architect shall provide at a cost to be directivreimbursed by the City, the following: O Copies of Plans (estimated 15 to 20.copies). O Copies of complete Specifications and Contract Documents (estimated 15 to ems). (cost of items in Section 5 are reimbursable at cost plus 10%). 6 Bidding and Bid Review After the bids are received, the Architect and/or his consultants, shall evaluate the bids received for: O Reasonable cost vs. estimate. O Completeness. O Recommend the award based on the lowest responsible bidder. 7 Construction Phase (Architect/Sub-Consultant Provide construction staking for: CI Rough grading. O Final grading. O Utilities. O Building corners. O Facilities that may require precise field location during construction. O Curb and gutter construction staking on site and Pico Street. 8 Consultation During Construction A'ai ectand/orhlssub-conYultantsshallbeavailab:aoaringconstructoa for the folio wing: O Interpretation of Specifications. O Review shop drawings. O Field review the portion of that work within the special areas of expertise during critical period of construction (not daily inspections). O Prepare and recommend any change orders that may be required. O Review and recommend progress payments. O Final walk-through with Contractor and City. 0 Recommend acceptance of the project as complete. The costs, with an amount not to exceed for each of the phases shall be submitted and the hourly rate schedule shall be attached. Bar chart or other acceptable method of presenting the schedule for all the phases to bid opening shall be submitted. Please resubmit your proposal not later than March 31, 1992. Please be advised that the selection of consultant shall be in accordance with the provisions of the "Brooks Act". If you have any questions,please do not hesitate to call me. I want to thank you for your interest in the City of Grand Terrace. 1 Sincerely, i Randall Anstine, Assistant - City Manager DATE: May 8, 1992 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: May 14, 1992 SUBJECT: ROADSIDE SOBRIETY CHECKPOINT GRANT FUNDING REQUIRED NO FUNDING REQUIRED XX The City of Grand Terrace has been preliminarily approved to receive a $13,000 grant from the Office of Traffic Safety to establish a Roadside Sobriety Checkpoint Program. This program is outlined in the attached letter. STAFF RECOMMENDS THAT COUNCIL: ADOPT THE OTS $13,000 GRANT TO ESTABLISH A ROADSIDE SOBRIETY CHECKPOINT PROGRAM. TS:yjm Attachment COUNCIL AGENDA ITEM# �� 1853 qp Dui Wawa 24 Count,,of San Bernardino May 7, 1992 Mr. Tom Schwab, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Dear Tom- Through the office of the Sheriff, the City of Grand Terrace has applied for and received from the California State Office of Traffic Safety, a mini—grant of $13, 000 to establish a Roadside Sobriety Checkpoint program. The grant provides $11,000 for a fully equipped sobriety checkpoint trailer containing cones, signs, lighting and a generator. It also provides $2,000 for public information and educational materials, including publication costs to meet current court requirements to conduct roadside sobriety checkpoints. Phase I of the grant begins May 15, 1992 and allows time to order and receive necessary equipment and supplies provided for in the grant. During this time, personnel who will conduct checkpoints will be selected and trained. Training will include IDUI detection, and specific field sobriety techniques, as well as trllaining in the effective conducting of sobriety checkpoints. Formal written sobriety checkpoint policies, guidelines and operational procedures will be adopted and pre—program evaluation data collected. Phase II begins August 1, 1992 and concludes July 30 , 1993 . During this time, twelve roadside sobriety checkpoints will ise conducted. To obtain maximum deterrent effect, the checkpoints will be highly visible and publicized aggressively Checkpoints will be conducted at least once a month and a systematic method of data collection will be monitored to assure effectiveness of the sobriety checkpoints. SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT 655 East Third Street • San Bernardino, California 92415-0061 Post Office Box 569 • San Bernardino, California 92402-0569 Sobriety Checkpoint Program Page Two Checkpoints will be scheduled for the thoroughfares of Main Street, Barton Road, Mt. Vernon Avenue and La Cadena Drive. Emphasis will be placed on eliminating impaired drivers introduction to arteries and collector streets within the city, thus increasing the level of safety for city residents. Phase III begins August 1, 1993 and concludes September 30, 1993. A final report will be submitted to the office of Traffic Safety and the City of Grand Terrace . The reports will include the data elements previously established and a narrative summary of the project activity for the grant period. COSTS/BENEFITS It is anticipated that through the Sheriff' s Reserve Unit, training and implementation of the sobriety checkpoints can be conducted without the city incurring additional personnel or equipment costs. Benefits to the City of Grand Terrace include an education program for the citizens warning them of the hazards of driving while intoxicated, a reduction in traffic accidents involving intoxicated drivers, and the City will receive title to the roadside sobriety checkpoint trailer and its contents, which can be used as needed after the conclusion of the grant. Sergeant Michael Howell will coordinate this grant. If you have any questions, please feel free to contact him at 387-3712 . Sincerely, Dic Williams, Sheriff Tom Denham, Captain Commander, Central Station DW/TD/MH:al STAFF REPORT DATE. May 8, 1992 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE• May 14, 1992 SUBJECT: REDESIGNATE REPRESENTATIVE FOR 1984 LA VERNE/GRAND TERRACE HOUSING ISSUE In 1984 the City of Grand Terrace, in conjunction with the City of LaVerne, entered into a Joint Powers Authority. The Joint Powers Authority by-laws require an annual meeting. This year a meeting is scheduled for May 21, 1992 at 3:00 p.m The latest representative on record for Grand Terrace is Mayor Matteson. Mayor Matteson will be out of town on that date, therefore, it is necessary to redesignate a representative from Grand Terrace to attend the meeting STAFF RECOMMENDS COUNCIL: DESIGNATE A REPRESENTATIVE TO ATTEND THE ANNUAL MEETING OF THE LA VERNE/GRAND TERRACE JOINT POWERS AUTHORITY COUNCIL AGENDA ITEM# �� DATE: May 8, 1992 S T AP 'F REPORT r CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: May 14, 1992 SUBJECT: LA VERNE-GRAND TERRACE HOUSING FINANCE AGENCY/RESIDUAL VALUE PURCHASE • FUNDING REQUIRED NO FUNDING REQUIRED XX On December 12, 1983, the Community Redevelopment Agency of the City of Grand Terrace entered into a certain Joint Powers Agreement with the La Verne Redevelopment Agency to form the La Verne-Grand Terrace Housing Finance Agency (the "Joint Powers Agency") . The Joint Powers Agency was established as a joint powers authority in � -� accordance with the California Government Code with its purpose to finance home mortgages in accordance with provisions of the California Community Redevelopment Law. Pursuant to a duly adopted Resolution dated January 1, 1984 between the Joint Powers Agency and Security Pacific National Bank (the "Trustee") , the Joint Powers Agency issued its $38,625,000 La Verne-Grand Terrace Housing Finance Agency Single Family Residential Mortgage Revenue Bonds, 1984 Series A (the "Bonds") . The Bonds were secured by an irrevocable pledge of mortgage loans (and any investment income made with respect thereto) , and such Bonds were payable as to principle, redemption price, if any, and interest from such pledged sources. The Joint Powers Agency now deems it desirable to authorize and negotiate the sale of the mortgage loans at a negotiated price and transfer the residual value, after all payments on the Bonds have been made, to its member jurisdictions. In order to accomplish the transaction, the Joint Powers Agency would enter into a certain Residual Asset Purchase Contract with prospective purchasers (Miller and Schroeder Financial, Inc. and Magnus Capital, Inc.,) which contract would be authorized so long as the aggregate amount received from the sale of the residual assets would be sufficient to provide funds to cause the discharge of the Bonds by a Defeasance Escrow. Any additional proceeds could then be distributed to the City of Grand Terrace (the "City") . COUNCIL AGENDA ITEM# �N Staff Report--La Verne-Grand Terrace Housing Finance Agency May 7, 1992 Page 2 In order to complete the transaction, the Joint Powers Agency would be required to adopt a supplemental resolution whereby upon payment in full for the Bonds, the Joint Powers Agency would b- entitled to receive all moneys or securities (including all righ4, title, and interest in the mortgage loans) held by the Trustee under the original Resolution which are not required for the payment or ,`. t redemption of Bonds not theretofore surrendered for such payment or redemption, free and clear of any trust, lien or pledge as set forth in the original resolution. The Joint Powers Agency has expressed a willingness to sell its interest in the residual assets to the purchasers and the purchasers have agreed, in concept, to purchase the Joint Powers Agency's interest in the residual assets in accordance with the terms and provisions of a certain Residual Value Purchase Contract. Prior to any action being taken to definitively scertain the dollar value of the residual assets, the City will enter into a separate transaction with the Community Redevelopment Agency of the City of Grand Terrace whereby the City will agre0 to buy the residual fora discounted value. This will entitle the City to the receipt of the proceeds of the sale generated by the Joint Powers ,- ,\ Agency and such proceeds will be able to be placed into the City's general fund. In order to accomplish the foregoing transaction, tihe City, the Community Redevelopment Agency of the City of Grand and the Joint Powers Agency must take certain formal actions which will consist of the following: 1. The Joint Powers Agency would amend its original Resolution pursuant to a Supplemental Resolution in order to provide that the Joint Powers Agency be entitled to receive all money and securities held by the Trustee under the original Resolution. 2. The Community Redevelopment Agency of the City of Grand Terrace and the City would approve the sale and purchase of any residual at a discounted value that would otherwise be distributed to the Community Redevelopment Agen y of the City of Grand Terrace. 3 . The Joint Powers Agency would approve the Residual Asset Sale Documents. It is estimated that the residual assets available would be approximately $400,000 before defeasance expenses. 1 The City of Grand Terrace's share of residual assets is estimated to be approximately $150,000-$200,000. Staff will have a more detailed Staff Report--La Verne-Grand Terrace Housing Finance Agency May 7, 1992 Page 3 break-down of the proceeds and related expenses at the City Council meeting. The first and third actions will be taken by a special Joint Powers Agency meeting. To approve the sale, the City Council must adopt r \ the attached resolution authorizing such action. STAFF RECOMMENDS THAT COUNCIL: ADOPT THE ATTACHED RESOLUTION AUTHORIZING THE PURCHASE FROM THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE OF CERTAIN RESIDUAL ASSETS ATTRIBUTABLE TO THE LA VERNE-GRAND TERRACE HOUSING FINANCE AGENCY. TS:yjm Attachments RESOLUTION NO. A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING THE PURCHASE FROM THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE OF CERTAIN RESIDUAL ASSETS ATTRIBUTABLE TO THE LA VERNE-GRAND TERRACE HOUSING FINANCE AGENCY WHEREAS, the City of Grand Terrace (the 'City") is a municipal corporation duly organized and existing pursuant to the laws of the State of California; and WHEREAS, the Community Development Commission of the City of Grand Terrace (the "Agency") is a redevelopment agency, a public body corporate and politic, duly created, established and authorized to transact business and exercise its powers in accordance with the Community Redevelopment Law; and WHEREAS, the Agency has previously participated in the formation of the La Verne-Grand Terrace Housing Finance Agency, and in connection therewith has previously executed that certain Agreement pertaining to the formation of the La Verne-Grand Terrace Housing Finance Agency dated as of December 12, 1983 (the "Joint Powers Agreement") ; and WHEREAS, the La Verne-Grand Terrace Housing Finance Agency is a joint powers authority which was duly established by appropriate official action of the La Verne Redevelopment Agency and the Community Redevelopment Agency of the City of Grand Terrace pursuant to Government Code Section 6500, et seq. ; and WHEREAS, the La Verne-Grand Terrace Housing Finance Agency was formed for the purposes of undertaking a certain residential single family home ownership financing program (the "Program") pursuant to Section 33750 of the California Community Redevelopment Law; and WHEREAS, in connection with the establishment of the Program, the La Verne-Grand Terrace Housing Finance Agency issued its "La Verne-Grand Terrace Housing Finance Agency California, Single Family Residential Mortgage Revenue Bonds, 1984 Series A (the "Bonds") ; and WHEREAS, pursuant to the terms of the Joint Powers Agreement, any surplus moneys held by the La Verne-Grand Terrace Financing Agency may be distributed to the respective parties in proportion to their participation; and -1- WHEREAS, the Agency has certain rights and interests in the La Verne-Grand Terrace Financing Agency in accordance with the terms of the Joint Powers Agreement; and WHEREAS, because of the nature of the Agency's rights and interests in the La Verne-Grand Terrace Financing Agency, the value of such rights and interests is difficult to determine; and WHEREAS, the City deems it desirable to acquire from the Agency the Agency's rights and interests in the La Verne-Grand Terrace Housing Finance Agency; and WHEREAS, the City deems it desirable to acquire the Agency's rights and interests in the La Verne Grand Terrace Housing Finance Agency for the sum of Five Thousand Dollars ($5,000) . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace as follows: Section 1. The City hereby authorizes the acquisition by the City of the Agency's rights and interests in the La Verne- Grand Terrace Housing Finance Agency for the sum of Five Thousand Dollars ($5,000) . Section 2. The City hereby finds and determines that the purchase price of Five Thousand Dollars ($5,000) is appropriate consideration for the Agency's rights and interests in the La Verne- Grand Terrace Housing Finance Agency given the existing restrictions in the Bond documents and the fact that the La Verne- Grand Terrace Housing Finance Agency has never previously made any distributions to its members. Section 3. The Mayor and the City Clerk are hereby authorized to take such actions and execute such documents as may be deemed appropriate in order to facilitate the transactions as contemplated herein and in order to provide for distributions in accordance with the provisions of the Joint Powers Agreement. -2- Section 4. This Resolution shall take effect upon its adoption. APPROVED AND ADOPTED this day of , 1992. Mayor of the Cityl of Grand Terrace, California (SEAL) ATTEST: City Clerk City of Grand Terrace, California LAV00002/DOC/9 -3- STATE OF CALIFORNIA ) CITY CLERK'S CERTIFICATE COUNTY OF LOS ANGELES ) ss. RE ADOPTION OF RESOLUTION CITY OF GRAND TERRACE ) I, , City Clerk of the City of Grand Terrace, California, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted by said City Council at a meeting of said City Council held on the day of , 1992, and that the same was passed and adopted by the following vote to wit: AYES: Members NOES: Members ABSENT: Members ABSTAIN: Members City Clerk of the City of Grand Terrace, California (SEAL) STATE OF CALIFORNIA ) CITY CLERK'S CERTIFICATE COUNTY OF LOS ANGELES ) ss. OF AUTHENTICATION CITY OF GRAND TERRACE ) I, , City Clerk of the City of Grand Terrace, California, DO HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of Resolution No. of said City Council and that said Resolution was adopted at the time and by the vote stated on the above certificate, and has not been amended or repealed. City Clerk of the City of Grand Terrace, California (SEAL) DATE: May 8, 1992 STAPP REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: May 14, 1992 I SUBJECT: RESCHEDULE CITY COUNCIL MEETING 49t FUNDING REQUIRED NO FUNDING REQUIRED XX The City Council meeting, scheduled for May 28, 1992, will not be held due to a lack of a quorum. Two Council members will be attending Southern California Edison's Big Creek orentation trip, and one Council member will be on vacation. Staff suggests Council reschedule this meeting for the week of June 1-5, 1992. With the exception of June 4 (Planning Commission meeting night) , any night that week could accomodate a special City Council meeting for the purpose of discussing the City's preliminary budget. TS:yjm COUNCIL AGENDA ITEM# TT