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06/01/1992 FILE COPY ..... . 5 _111116 Vari rl, �r June 1, 1992 22795 Barton Road Grand Terrace CITY OF GRAND TERRACE California 92324-5295 Civic Center (714) 824-6621 Regular Meetings 2nd and 4th Thursday - Byron R Matteson Mayor Hugh J Grant Mayor Pro Tempore Gene Carlstrom Ronald M Christianson Herman Hilkey Council Members Thomas J Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 R • CITY OF GRAND TERRACE SPECIAL COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS June 1, 1992 GRAND TERRACE CIVIC CENTER 6:30 P.M. 22795 Barton Road * Call to Order - * Pledge of Allegiance - * Roll Call - STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 5/14/92 Minutes Approve 2. Approval of Check Register No. CRA052892 Approve 3. FY 1992/1993 Budget Review ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non-controversial . They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 052892 Approve B. Ratify 06/01/92 CRA Action C. Waive full reading of Ordinances on Agenda D. Reject Liability Claim 92-02 (Ayres) Approve s COUNCIL AGENDA STAFF 06/1/92 - Page 2 of 2 RECOMMENDATION COUNCIL ACTION E. Resolution Pertaining to Additional Approve Costs for Required AB939 Compliance 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports B. Council Reports 6. PUBLIC HEARINGS - 6.30 P.M. None 7. UNFINISHED BUSINESS None 8. NEW BUSINESS A. Refuse Rate Adjustment for Tipping Approve Fee Increase B. FY 1992/1993 Budget Review 9. CLOSED SESSION - Real Estate Negotiations (Parksite on Pico) - Personnel Matters THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON JUNE 2, 1992 AT 6:30 P.M. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - MAY 14, 1992 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 14, 1992 at 6:30 p.m. PRESENT: Byron Matteson, Chairman Hugh Grant, Vice Chairman Gene Carlstrom, Agency Member Ronald Christianson, Agency Member Herman Hilkey, Agency Member Thomas J. Schwab, Executive Director Randall Anstine, Assistant City Manager Brenda Stanfill, Secretary Patrizia Materassi, Planning Director Alan Burns, Deputy City Attorney Joe Kicak, City Engineer ABSENT: None APPROVAL OF APRIL 9, 1992 CRA MINUTES CRA-92-17 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY AGENCY MEMBER CHRISTIANSON, CARRIED 4-0-0-1 (VICE-CHAIRMAN GRANT WAS ABSTAINED) , to approve the April 9, 1992 CRA Minutes. APPROVAL OF CHECK REGISTER NUMBER CRA042392 & CRA051492 CRA-92-18 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY AGENCY MEMBER CHRISTIANSON, CARRIED 5-0, to approve Check Register No. CRA042392 & CRA051492. LA VERNE-GRAND TERRACE HOUSING FINANCE AGENCY/ RESIDUAL VALUE PURCHASE CRA-92-19 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY VICE CHAIRMAN GRANT, CARRIED 5-0, to approve a Resolution authorizing the sale of certain rights and interests in the LaVerne-Grand Terrace Financing Housing Agency. C R A AGENDA ITEM NO. CRA MINUTES - 5/14/92 Page 2 Mayor Matteson adjourned the CRA meeting at 6: 10 p.m. , until a special City Council/CRA meeting, which is scheduled to be held on Monday, June 1, 1992 at 6:30 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE PENDING C R A APPROVAL ' DATE. MAY 28, 1992 CHECK REGISTER NO. CRA052892 CHECK OUTSTANDING DEMANDS AS OF. MAY 28, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25140 GENE CARLSTROM STIPENDS FOR MAY, 1992 $ 150 00 25143 RONALD CHRISTIANSON STIPENDS FOR MAY, 1992 150 00 25150 HUGH GRANT STIPENDS FOR MAY, 1992 150 00 25156 HERMAN HILKEY STIPENDS FOR MAY, 1992 150 00 25161 KICAK AND ASSOCIATES ENGINEERING FOR HOUSING REHABILITATION PROGRAM 320.00 25166 BYRON MATTESON STIPENDS FOR MAY, 1992 150 00 25174 PETTY CASH REIMIMBURSEMENT FOR PETTY CASH, HOUSING REHABILITATION PROGRAM 7 00 TOTAL $1,077 00 n I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE MII COMMUNITY REDEVELOPMNET AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY a 0 2 0 ... c'e--4 --C417.44./ a THOMAS SCHWAB Iit TREASURER 0 I `, PtNUINU trl I Y CITY OF GRAND TERRACE COUNCIL APPROVAL DATE: MAY 28, 1992 CHECK REGISTER NO. 052892 CHECK OUTSTANDING DEMANDS AS OF. MAY 28, 1992 NUMBER VENDOR DESCRIPTION AMOUNT P7767 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/8/92 $ 271 34 P7768 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/8/92 94 68 P7769 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/11/92 68 28 P7770 LARRY MAINEZ PLANNING INTERN, 4/27-5/8/92 560 00 P7771 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/12/92 40 45 P7772 PERS RETIREMENT FOR PAYROLL ENDING 5/8/92 4,724 35 P7773 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/13/92 167 33 P7774 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/13/92 61 35 P7775 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/14/92 51 43 P7776 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/14/92 138 17 P7778 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/18/92 338 03 P7779 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/18/92 591 32 P7780 ROLANDO RIVAS CPR/FIRST AID CLASS FOR CHILD CARE STAFF 352 50 P7781 n SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/19/92 102 21 P7782 O SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/19/92 67 78 25122 Z CALTRANS TRAFFIC SIGNAL LITERATURE, ENGINEERING 69 00 25123 r PATRICK O'CONNELL DRYWALL REFUNDABLE DEPOSIT REFUND, STREET CUT 1,186 00 25124 a EDDIE HOGUE REFUNDABLE DEPOSIT REFUND, STREET CUT 420 00 25125C)11_ LAUREL PRICE REFUND, TINY TOTS PROGRAM 20.00 25126 p INLAND EMPIRE CITY MANAGER ASSOC. MEMBERSHIP FOR 1992 15 00 25127 ari DON COOK AND ASSOCIATES TABLES AND CHAIRS FOR MEETING ROOM, CIVIC CENTER 1,623.00 25128 iii CA MUNICIPAL BUSINESS TAX ASSOC MEETING, JUNE 4, 1992 20 00 25129 lik GOURMET SPIRITS & DELI REFUNDABLE DEPOSIT REFUND, SIGN PERMIT 100 00 25130 FRANK BROPHY REFUND, WASTEWATER DISPOSAL SERVICES 5.67 1 CITY OF GRAND TERRACE DATE MAY 28, 1992 CHECK REGISTER N0' 052892 CHECK OUTSTANDING DEMANDS AS OF MAY 28, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25131 AA EQUIPMENT STRING TRIMMER AND MAINTENANCE SUPPLIES $ 549 41 25132 AT&T INFORMATION CENTER INSTALL PHONE, PLANNING AND MAINTENANCE ON PHONES AT CIVIC CENTER, 5/4-6/3/92 370 37 25133 ALTA DENA DAIRY DAIRY PRODUCTS FOR CHILD CARE, APRIL, 1992 255 60 25134 ARNOLD'S BACKFLOW BACKFLOW DEVICES FOR CHILD CARE CENTER, SENIOR CENTER, CIVIC CENTER, FRANKLIN, AND PARKS 468 00 25135 BAYLESS STATIONERS COPIER PAPER, ENVELOPES, AND OFFICE SUPPLIES 115 08 25136 BECKLEY CARDY SUPPLIES FOR CHILD CARE 371 26 25137 BEST COMPUTERS COMPUTER, FINANCE 1,077 50 25138 DANIEL BUCHANAN PLANNING COMMISSION MEETING, 5/7/92 50 00 25139 STATE OF CALIFORNIA FINGERPRINTING PROCESSING, CHILD CARE 81 00 25140 GENE CARLSTROM STIPENDS FOR MAY, 1992 300 00 25141 CENTRAL CITY SIGN SERVICE STREET NAME SIGNS 70 05 25142 CHINO VALLEY PRODUCE PRODUCE FOR CHILD CARE 52 25 25143 RONALD CHRISTIANSON STIPENDS FOR MAY, 1992 300 00 25144 COMPLETE BUSINESS SYSTEMS REPAIR FAX MACHINE 102 00 25145 DIANA CONDOR INSTRUCTOR, BALLET, BALANCE DUE 20 00 25146 DICKSON COMPANY/INLAND EMPIRE STREET SWEEPING_F_ORL1P_RIL,_1992 2-17-5-00 25147 EASTMAN KODAK COMPANY MAINTENANCE ON KODAK COPIER FOR APRIL, 1992 AND EXTRA COPIES FOR MARCH, 1992 379 04 25148 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR CIVIC CENTER AND PARKS 34 22 25149 t KAREN GERBER MONITOR CIVIC CENTER 111 30 25150 HUGH GRANT STIPENDS FOR MAY, 1992 300 00 25151 HARBER COMPANY CORING FOR SPEED SIGN 95 00 25152 STANLEY HARGRAVE PLANNING COMMISSION MEETING, 5/7/92 50 00 2 CITY OF GRAND TERRACE DATE: MAY 28, 1992 CHECK REGISTER NO 052892 CHECK OUTSTANDING DEMANDS AS OF MAY 28, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25153 HARPER & BURNS LEGAL SERVICES FOR APRIL, 1992 $ 2,202 50 25154 WILLIAM HAYWARD INSTRUCTOR FOR KARATE AND SELF DEFENSE 449 60 25155 HEALTH NET HEALTH INSURANCE FOR JUNE, 1992 4,146 24 25156 HERMAN HILKEY STIPENDS FOR MAY, 1992 300 00 25157 INLAND COUNTIES INSURANCE SVC LIFE INSURANCE FOR JUNE, 1992 131 50 25158 INMARK NAME BADGES FOR MISS GRAND TERRACE AND COURT 48 49 25159 INTERSTATE BRANDS CORP BAKERY GOODS FOR CHILD CARE 55 96 25160 JANI KING JANITORIAL SERVICE, CHILD CARE CENTER, MAY, 1992 759 00 25161 KICAK & ASSOCIATES ENGINEERING SERVICES FOR 4/20-5/17/92 10,906 50 25162 KINKO'S COPY REPRODUCE PLANS FOR PLANNING DEPT 45 25 25163 GEORGE LOPEZ BABYSITTER, AEROBICS CLASS, 4/16-5/19/92 75 00 25164 ALECIA LUCAS MONITOR CIVIC CENTER AND REIMBURSEMENT FOR MILEAGE 195 28 25165 MCI TELECOMMUNICATIONS PHONE, LONG DISTANCE, APRIL, 1992 21 72 25166 BYRON MATTESON STIPENDS FOR MAY, 1992 300 00 25167 MONUMENTAL BRONZE PLAQUE, SENIOR CENTER 455 35 25168 RAY MUNSON PLANNING COMMISSION MEETING, 5/7/92 50 00 25169 NCR CORPORATION SOFTWARE SUPPORT FOR JUNE, 1992 74 35 25170 PHIL PAGE OPEN/CLOSE PARK ON DEBERRY, APRIL, 1992 75 00 25171 PACIFIC BELL PHONE FOR CHILD CARE, PAY PHONES AT CIVIC CENTER, AND PHONE FOR COMPUTER MODEM, FINANCE 287 44 25172 ! PAPER PLUS ASTROBRITE PAPER FOR FLYERS, RECREATION 1,802 44 25173 PETTY CASH REIMBURSEMENT, CHILD CARE/TINY TOTS 178 52 25174 PETTY CASH REIMBURSEMENT, GENERAL 293 89 25175 KATHY PIERSON INSTRUCTOR FOR GYMNASTICS AND TINY TUMBLERS 604 00 25176 ADRIAN REYNOSA SCOREKEEPER FOR SLO-PITCH SOFTBALL, 4/12-5/14/92 280 00 3 CITY OF GRAND TERRACE DATE' MAY 28. 1992 CHECK REGISTER NO* 052892 CHECK OUTSTANDING DEMANDS AS OF MAY 28, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25177 RICHARD ROLLINS REIMBURSEMENT, FILM DEVELOPING,CRIME PREVENTION $ 17 46 25178 S E. RYKOFF & COMPANY FOOD, CHILD CARE 623 53 25179 COUNTY OF SAN BERNARDINO BOOKING FEES FOR APRIL, 1992 983 20 25180 COUNTY OF SAN BERNARDINO STREET MAINTENANCE SUPPLIES 134 53 25181 SHERIFF DICK WILLIAMS LAW ENFORCEMENT/CRIME PREVENTION OFFICER FOR JUNE, 1992, OVERTIME FOR JANUARY-MARCH, 1992, PURCHASE CELLULAR PHONE, AND AIR TIME ON PHONE FOR JANUARY-MARCH, 1992 79,493 47 25182 SEARS METAL CHOP SAW, MAINTENANCE 326 43 25183 SIERRA WHOLESALE HARDWARE DOOR CLOSER, SENIOR CENTER 79 47 25184 SIGNAL MAINTENANCE INC SIGNAL MAINTENANCE FOR APRIL, 1992 AND REPAIR SIGNAL AT MICHIGAN 701 59 25185 JIM SIMS PLANNING COMMISSION MEETING, 5/7/92 50 00 25186 SOUTHERN CA EDISON COMPANY ELECTRIC FOR BALL PARK LIGHTS, SENIOR CENTER, CIVIC CNETER, ROBIN WAY, FRANKLIN, IRRIGATION AT PARK, BARTON/PALM, PICO PARK, SIGNALS, AND STREET LIGHTS 6,763 11 - - 25187 T SOUTHERN- CA-GAS-COMPANY -GAS-FOR-CHILD -CARE CENTER,SENIOR CENTER, AND-CIVIC CENTER COMPLEX 192 29 25188 SO CA JOINT POWERS INSURANCE HEALTH NETWORK INSURANCE FOR JUNE, 1992 575 00 25189 THE SUN NQTICEOF PUBLIC_HEARINGS 833-84 25190 CATHY TOTH INSTRUCTOR, AEROBICS 158 00 25191 TRI-COUNTY OFFICIALS UMPIRES, SLO-PITCH SOFTBALL, 5/1-5/15/92 108 00 25192 UNDERGROUND SERVICE ALERT DIG ALERT NOTIFICATION, APRIL, 1992 7 00 25193 FRAN VAN GELDER PLANNING COMMISSION MEETING, 5/7/92 50 00 25194 VISA CA MUNICIPAL TREASURER'S ASSOCIATION MEETING 659 01 25195 WAXIE JANITORIAL SUPPLIES, CHILD CARE CENTER 199.55 r 25196 WEST-COMPUTIL CORP. PROCESS PARKING CITATIONS, MARCH,1992 6 00 4 CITY OF GRAND TERRACE DATE MAY 28, 1992 CHECK REGISTER NO' 052892 CHECK OUTSTANDING DEMANDS AS OF' MAY 28, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25197 WESTERN EXTERMINATORS PEST CONTROL FOR CIVIC CENTER, COMMUNITY CENTER, CHILD CARE CENTER, AND SENIOR CENTER $ 145 00 25198 WEST PUBLISHING COMPANY CALIFORNIA CODE UPDATE 18 59 25199 YOSIMITE WATERS BOTTLED WATER FOR CIVIC CENTER, CHILD CARE CENTER, SENIOR CENTER, AND LIBRARY 99 94 TOTAL $134,378 01 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. {•c y --ak,.,_ 4 THOMAS SCHWAB FINANCE DIRECTOR a 5 STAFF REPORT DATE: May 28, 1992 CRA ITEM () COUNCIL ITEM (X) MEETING DATE: June 1, 1992 SUBJECT: Reject liability Claim 92-02 (Ayres) FUNDING REQUIRED: NO The City of Grand Terrace has received a claim (GTLC--92-02) in the amount of$27,500.00. Attached for your review is a copy of the claim and information collected by staff. STAFF RECOMMENDS COUNCIL: COUNCIL REJECT CLAIM GTLC-92-02 AND AUTHORIZE THE DEPUTY CITY CLERK TO NOTIFY THE CLAIMS ADJUSTER AND THE CLAIMANT OF THE ACTION TAKEN. BS:trs Attachment COUNCIL AGENDA ITEM# 30 CLAIM AGAINST FF PUBLIC ENTITY TO City of Grand Terrace City Clerk 22795 Barton Road RECEIVED Grand Terrace, CA 92324 MAY 0 6 1992 CI—Y CLERK'S DEPT NAMES OF CLAIMANT(S) DENNIS M AYRES Claimant(s) {on behalf of themselves and their heirs, successors and assigns} hereby make claim against the above-named public entity for the following claimed amount and make the following Itatements in support of the claim 1 Claimant(s) post office address is DENNIS M AYRES 1656 Mathews Street Riverside, CA 92507 2 Notices concerning this claim should be sent to Thomas H Hamilton Attorney at Law 3600 Lime Street Suite 117 Riverside, Ca 92501 (714) 784-1810 3 The approximate date and place of occurrence •r transaction giving rise to this claim is February 18, 1992 4 The general circumstances giving rise to this claim are as follows Location of accident site 21496 Main Street, Grand Terrace, CA While driving a forklift, the equipment sank into a sin hole at said location There may also be other injuries, damages and loss 6 The names of the public employees causing the Claimant(s) injuries known at this time are City of Grand Terrace Other employees or agents may also be responsible Request is hereby made of the public entity to provide the correct names of any employees or agents who may have been involved or responsible in the incident complained of that have not been named by Claimant(s) herein or have been incorrectly named so that they may be named correctly in the complaint 7 The amount of damages as of this date and the basis of computation of the claim is as follows Medical Expenses incurred to date $ 2,500 00 Estimated future medical expenses $ Unknown Loss of Wages $ 5,000 00 General damages $ 20,000 00 TOTAL (present estimate) $ 27,500 00 , The claim may increase as other damages, loss, or injuries becomes more apparent Dated May 5, 1992 H MAS H. AMI N, ESQ., ON BEHALF O CL IMANT DECLARATION OF PRESENTATION OF CLAIM BY MAIL (CCP Section 1013a (1) ) I am over the age of 18 years and am not a party to the claim affixed to this declaration I am a citizen of the United States and employed in Riverside County My business address is 3600 Lime Street, Suite 117, Riverside, California, 92501 I presented the affixed claim by depositing the original thereof in the United States Mail in Riverside, California, on May 5, 1992, in a sealed envelope, with postage thereon fully prepaid, with the name and address shown on the envelope being as follows C ity of Grand Terrace City Clerk 22795 Barton Road Grand Terrace, Ca 92324 (At the time of the deposit there was regular delivery by the United States Mail between the place of deposit and the place of address) Dated May 5, 1992 , at Riverside, California , I declare under penalty of perjury under the Laws of the State of California that the foregoing is true and correct UCY D IGUI=Z MEMORANDUM DATE: May 6, 1992 TO: Tom Schwab, City Manager FROM: Randy Anstine, Asst.City Mgr. SUBJECT: Dennis Ayres Claim Against City of Grand Terrace Per our discussion of this date, I conducted an investigation of the claim filed on behalf of Mr. Dennis Ayres, in order to establish risk discovery. THE UNDISPUTED FACTS Mr. Dennis M. Ayres is an employee of the Hood Communications Inc. He is employed as a heavy equipment operator. Mr. Ayres was in fact injured on February 18, 1992, while transporting equipment from one point to another, at 21496 Main Street. Mr. Ayres suffered injuries to his back, knee, and other body parts. Said accident occurred while Mr. Ayres was driving his forklift over an unimproved road, located at 21496 Main Street. According to Mr. Bruce Cash, Executive Vice- President,Hood Communications,the forklift sank into an area of roadway,that caved in, under the weight of the forklift and its load. It was determined that the roadway was undermined due to excess water flow from the Gage Canal. At the location of accident, there was a inlet structure in the Gage Canal that intercepted excess water, and carried it off in a westerly direction. Investigation by Hood Communication revealed that a portion of the drain pipe structure became separated from the inlet. This then caused water to pond and erode the earthen roadway. This claim should be rejected by the City, for the following reasons: O The accident occurred on the portion of Hood Communication property that is located in the City of Colton. O The City of Grand Terrace does not maintain unimproved,private roadways. O The accident occurred on a City of Riverside easement. The City of Riverside was served with a claim, but, said claim was withdrawn, in order for Hood Communication to be able to continue using the City of Riverside easement. O The City of Grand Terrace does not maintain any easements within the area of concern. I have attached to this memo, relevant correspondence from Hood Communication to the City of Riverside. CONTRACTOR S LICENSE 3?8587 A. �' M ICII�1' OTS February 18, 1992 Ms. Karen Lindquist City Clerk City of Riverside 3900 Main Street Riverside, California 92552 Subject Damage to Facilities_ Dear Ms Lindquist- This letter serves to inform you about the accident which occurred on our property located in the City of Colton on February 18, 1992 . The damage which has been assessed to date include, injury to =one of our employees, damage to equipment, and the post of removing our forklight from the sinking hole by a crane. ` Once the full extent of the damages have been determined, an itemized letter will be sent to you informing you in d tail of the extent of injury of our employee, along with the total cost incurred by our company to remove and repair the equipment as needed, and to restore our property to its original condition. Representatives with the City of Riverside Water Department inspected the damage on February 18 , 1992 and I informed Mr. Kenneth A Anderson, Water System Operations Manager, about the damage by telephone on that same date. If I may answer any further questions regarding this information, please call me at (7 4) 274-0577 . Sincerely, AL A/ ( Bruce . Cash Executive Vice President BEC:mt HEADQUARTERS PO BOX 2326 • 21496 MAIN STREET • GRAND TERRACE,CALIFORNIA 92324 • (714)274 0577 • FAX(714) 274 9439 CITY OF RIVERSIDE, CALIFORNIA OFFICE OF CITY CLERK City Hall, Riverside, California CLAIM AGAINST CITY OF RIVERSIDE, CALIFORNIA NOTE Certain procedure governing the filing of claims for money or damages are set forth in Title 1, Division 3 6, Part 3 (Sections 900, et seq ) of the Government Code, State of California This claim form has been prepared in accordance with California Government Code, Section 910 4 When this form is used, please submit in triplicate to City Clerk, City tall, 3900 Main Street, Riverside, California 92522, retaining the fourth copy for your files.* ] Original Filing l lAmendment to Previous Claim Name of Claimant -'uO.) 1 Post Office Address of Claimant f u Post Office Address to which notices regazding this claim are to be sent 1'. JlicaAC-, C.i .J23 '4 On (date of occurrence or transaction) "''- a ', '- 2- At (place of occurrence or transaction) : A N . 77-t,u1-56 General description of the indebtedness, obligation, injury, damage or loss incurred - so far as it is known at the time of presenting this claim Lv ._ - _) . Resulting from (including, but not limited to, circumstances of the occurrence of trans- action which gave rise to the claim asserted) . CO C4zil _ cFJJ, U .. '`. `t:.C--_ _ , ,S ,SD l - Ye. 1;,. ur,1, L_ry CNG Or 1, 1. The names of any City employees claimed to have caused the injury, damage, or loss (if known) are as follows Amount claimed as of date of this claim (including the estimated amount of any piospective injury, damage, or loss, insofar as may be known at this time) $ ..SD J9 Computed as follows (set forth basis of computation of the amount claimed, attach bills, invoices, statements, etc. if available) p rr u Not ate...'ur.` WORKSHEET- ItAll - - EQUIPMENT - In order to remove the forklift from the sinkhole, a 14. 5 ton crane was hired at the following rate: $120. 00 per hour X 4 hour minimum = $480. 00 LABOR - 1 Warehouseman @ $11.45 per hour loaded rate X 2 hours = $22 .90 1 Mechanic @ $16. 68 per hour loaded rate X 3 hours = $50. 04 TOTALS EQUIPMENT $480. 00 LABOR 72 .94 ADMINISTRATIVE OH @ 5% 27. 65 TOTAL AMOUNT OF CLAIM $580.59 / CONTRACTOR S LICENSE 378587 1 M � • S = . '.1 March 25, 1992 Mr Kenneth Anderson Water System Operations Manager City of Riverside 3900 Main Street Riverside, California 92522 Dear Mr. Anderson: This letter refers to our meeting on March 19, 1992, regarding a damage claim submitted by Hood Communications, Inc. dated March 2, 1992. Pursuant to the terms of our discussion, please accept this letter as the formal notice to withdraw the claim. If I may answer any questions regarding this letter, please call me at (714) 274-0577 . AVA truly yours, 0 ./ V V V Bruce E. Cash Executive Vice President BEC:mt . r-w r11,111%nTcno nn onv .lone - nIAoa IA AIAI CTQCCT . (]O AAIn TGRRA(:G !'AI IGCRNIA Q919A . /71419740577 • FAX 17141 274 9439 •Dr4' "IL4 t +1 ti CITY OFZWeAZ:Lde CITY HALL • 3900 Main Street • Riverside CA 92522-0111 • 714/782-5557 s y i � .ny .. M1 t ^Ss� KAREN E LINDQUIST February 21 , 1992 City Clerk Hood Communications Incorporated Bruce E Cash 21496 Main Street Grand Terrace, C- 92324 Dear Mr Cash This is in response to your letter dated Febru ry 18 , 1992 , regarding damage to your facilities If it is your intention to file a claim agains the City of Riverside , please complete and sign the enclosed form, returning three copies of the same to the City Clerk' s office and retaining the fourth copy for your records As a matter of information, the California Goxernment Code provides that a claim must be filed within six months after the date of occurrence After the si% months , we must receive aitatement from you requesting permission to file a late claim Therefore , we are returning your letter, you may attach it to your proposed claim if you wish Your claim will be processed as soon as we receil,e it in completed form Sincerely, MARY A. MAX ELL Assistant City Clerk Enclosures kb/claimletters DATE:5/20/92 STAFF REPORT CRA ITEM f 1 COUNCIL ITEM (X) MEETING DATE-6/11/92 SUBJECT: RESOLUTION PERTAINING TO ADDITIONAL COSTS FOR REQUIRED AB 939 COMPLIANCE BACKGROUND: Assembly Bill 939 requires all municipalities to prepare a Source Reduction and Recycling Element (SRRE) and a Household Hazardous Waste Element (HHWE) that outlines the planning strategies of each city to reduce the amount of solid waste being placed into the landfills. All cities are mandated by AB 939 to reduce solid waste by 25% by 1995 and a 50% reduction by 2000. The aforementioned documents are intended to outline the strategies for meeting these requirements. The SRRE and HHWE will include several components that describe Grand Terrace's waste, detail the recycling programs and efforts planned, educational and informational programs, and other related material. The law additionally requires that California Environmental Quality Act (CEQA) documents to be prepared, which describe any environmental affects that the SRRE and HHWE may have on the surrounding community. If any are listed, specific measures are included to mitigate those affects. AB 939 developed guidelines for the preparation of the SRRE and HHWE. Due to the complexity of the requirements and the time involved to prepare documents, a consultant was retained to prepare them. The east valley cities formed a coalition known as the East Valley Coalition to cooperatively hire a consultant to prepare the documents for each city. The initial intent of the East Valley Coalition was to jointly enter into an agreement with the consultant to contract for the preparation of the SRRE and HHWE. Funding for the SRRE and HHWE has been provided by a special fund incorporated in the county landfill tipping fees, of$1.00 per ton, as approved by the County Board of Supervisors These fees are to be utilized specifically for AB 939 SRRE and HHWE preparation. Each expenditure from this fund account, by the East Valley Coalition, must be authorized through resolution by all participating cities. ANALYSIS: The SRRE and HHWE have been prepared by the consultant, EMCON, and funds have been approved by the City Council of the City of Grand Terrace to pay for them. The COUNCIL AGENDA ITEM# 3 E CEQA documents have also been prepared by EMCON, however, the initial agreement between EMCON and the East Valley Coalition did not include the the of the CEQA documents. At time of the initial agreement with EMCON, state law did not require CEQA documents to be prepared. However,since that time, AB 939 has been amended, now requiring CEQA documentation. The additional amo nt of$28,000 is needed to cover the preparation of the CEQA documents for all of the East Valley Coalition cities. As mentioned, the resolution is required by the County to disperse the funds from the tipping fees to pay EMCON for these additional services. RECOMMENDATION: STAFF RECOMMENDS THAT COUNCIL APPROVE RESOLUTION 92- , TO AMEND THE SRRE MEMORANDUM OF UNDERSTANDING TO ADD $28,000 TO THE PROFESSIONAL SERVICES CONTRACT TO COVER CONSULTING SERVICES REQUESTED BY THE EAST VALLEY COALITION, TO PAY FOR THE PREPARATION OF THE CEQA DOCUMENTATION NECESSARY TO MEET THE ADDITIONAL REQUIREMENTS OF THE STATE LAW RLA F RESOLUTION NO. 92-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, AMENDING THE SOURCE REDUCTION AND RECYCLING PLANNING AGREEMENT MEMORANDUM OF UNDERSTANDING ALLOWING THE CITY OF RIALTO TO AMEND THE PROFESSIONAL SERVICES CONTRACT WITH EMCON ASSOCIATES TO COVER ADDITIONAL SERVICES REQUIRED BY THE EAST VALLEY COALITION AND TO MEET THE REQUIREMENTS OF STATE LAW WHEREAS, jurisdictions within the State of California are mandated by Assembly Bill 939 ( Chapter 1095 ) and the State of California to prepare a Source Reduction and Recycling Element ( SRRE) and a Household Hazardous Waste Element (HHWE) ; and WHEREAS, the City of Grand Terrace has joined together with other jurisdictions in the East San Bernardino Valley area to form the East Valley Coalition with the City of Rialto acting as lead agency on its behalf, and WHEREAS, the East Valley Coalition , through the competetive bid process, chose Emcon Associates as the consultant to prepare the SRRE ' s and HHWE ' s for the participating jurisdictions; and WHEREAS, there have been significant changes in the laws and regulations governing the SRRE ' s and HHWE ' s. Increased funds are needed to pay for the costs for preparing the environmental review of the SRRE ' s and HHWE ' s ; and WHEREAS, there have been significant changes in the laws and regulations governing the SRRE ' s and HHWE ' s which have affected the time line and costs for the planning and preparation of these elements ; and WHEREAS, EMCON Associates estimates that these additional costs will add up to $28, 000 , and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Grand Terrace does hereby approve amending the Source Reduction and Recycling Planning Agreement Memorandum of Understanding to add $28, 000 to the professional services contract to cover consulting services requested by the East Valley Coalition and to meet the additional requirements of state law. ADOPTED this 1st day of June, 1992 . t RESOLUTION NO. 92-07 PAGE 2 ATTEST Deputy City Clerk of the City Mayor of the City of Grand of Grand Terrace and of the Terrace and of the City City Council thereof. Council thereof I BRENDA STANFILL, Deputy City Clerk of he City of Grand Terrace , California, do hereby certify the foregoing resolution was introduced and adopted at a meeting of the City council of the City of Grand Terrace held on the 1st day of June , 1992 by the following vote AYES NOES ABSENT- ABSTAIN . Deputy City Clerk Approved as to form. City Attorney DATE: May 28, 1992 STAVP REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 1, 1992 SUBJECT: REFUSE RATE ADJUSTMENT FOR TIPPING FEE INCREASE FUNDING REQUIRED NO FUNDING REQUIRED XX BACKGROUND As the Council is aware, landfill rates have skyrocketed in the last ten years. We have seen refuse tipping fees go from $3.19 per ton in 1982 to $36.65 per ton in 1992, as illustrated on the attached graph. The landfill rate increases have continually surpassed the CPI by a very wide margin. Several factors, including AB939's focus on solid waste issues, have resulted in the County taking a closer look at closure costs, as well as the need to acquire landfill capacity in the future. The County Board of Supervisors recently adopted a 25% increase in landfill tipping fees as a result of continued pressure from the desert communities to lower their refuse rates at the expense of Inland Valley residents. The rate adopted by the County Board of Supervisors equalized the tipping fees county-wide. As the designated alternate for the Solid Waste Advisory Task Force (SWAT) representing the City of Grand Terrace, I argued vigorously that it would be unfair to charge a uniform rate, as the costs associated with operating-landfills in the valley are shown to be less than the revenue generated. Furthermore, political jurisdictions can only charge fees equal to the known expenses associated with providing the service for which that fee is charged. Charging the same to dump at the San Timeteo landfill as they would for dumping at a remote landfill site out in the Mohave Desert would be illogical and unfair. Therefore, fees charged at desert landfills should be higher to reflect higher operation costs. COUNCIL AGENDA ITEM# B4 1 Staff Report--Refuse Rate Adjustment May 27, 1992 Page 2 Staff succeeded in making a motion at the SWAT meeting to ask the Board of Supervisors to reconsider the county-wide rate, and to charge fees based on the known expenses of providing the service. The motion passed and was sent to the Board of Supervisors. The Board voted 4-1, with Supervisor Walker voting "nor, creating a county-wide tipping fee of $36.65 per ton. 1 This h s effectively subsidized desert residents' landfill costs. A very weak argument regarding this issue is that when landfill space is no longer available in the valley, Inland Valley officials will look to the desert for new landfill sites. I assume that all future desert City Councilmembers will voice no opposition to future landfill sites in the desert to dispose of (Inland Valley refuse. The current refuse franchise with Loma Linda Disposal allows for a pass-through of County-imposed landfill cost 'increases by adjusting the refuse rate. The County recently increased the landfill tipping fee by 25% for a total of $36.651per to . This rate increase is effective July 1, 1992. ' f The current rate of refuse service is $12.281per mon h. This rate is the second lowest in the inland area, as ;shown on the attached rate survey. The $12.28 includes $5.58 for'landfill pass-through fees, and a $6.70 service fee. With the current pass-through rate adjustment, the new refuse rate will be $13 .68 per month, including a pass-through fee of $6.98 and a service fee of $6.70. The pass- through rate adjustment becomes effective July 1. i Staff has been working with Loma Linda Disposal to determine how the pass-through portion of the rate has been determined in the passed. It has been a number generated by the Countyfs Solid Waste Department and reflects an average annual tonnage amount of 2.29 tons of refuse generated per household per year by County residents. Now that better records are available, the actual number has been calculated to reflect an average annual tonnage amount of 1.6 tons per household peryear for Grand Terrace residents. If the proposed pass-through rate adjustment is a opted by the Council, using the lower calculated average tonnage figure of 1.6 tons generated per household per year, the pass-through fee would become $4.86, and the service portion would be $8.39J, for a total refuse rate of $13.25 per month, effective July 1, 1992. Staff Report--Refuse Rate Adjustment May 27, 1992 Page 3 In addition to the pass-through issue, there is a problem associated with the current three-month billing system. Many residents have expressed their dissatisfaction with the three-month billing cycle. Staff has requested that Loma Linda Disposal adopt a bi-monthly billing system. This will require two additional billings per year, with an effective rate adjustment of 6 cents per month. Staff recommends that Council accept bi-monthly refuse billing, and a rate adjustment of 6 cents per month that will cover costs of the extra billings. Another issue of concern is the Consumer Price Index (CPI) rate adjustment scheduled for November, 1992 that is outlined in the existing franchise agreement. In order to avoid multiple annual increases, it would be desirable to have just one rate adjustment in July to coincide with the County's annual landfill cost adjustment. Loma Linda Disposal has agreed to defer this year's CPI adjustment, due in November, 1992, to July, 1993. This would allow for a CPI rate adjustment of seventeen months in July, 1993 . STAFF RECOMMENDS THAT COUNCIL: 1. ADJUST THE PASS-THROUGH CALCULATIONS TO REFLECT THE LOWER FIGURE OF 1.6 TONS OF REFUSE GENERATED PER HOUSEHOLD PER YEAR FOR A NEW PASS-THROUGH RATE OF $4.86, AND ADJUST THE SERVICE RATE TO $8.39 PER MONTH. 2. ACCEPT LOMA LINDA DISPOSAL'S PROPOSAL TO CHANGE TO BI-MONTHLY BILLING, WITH AN ADDITIONAL COST OF 6 CENTS PER MONTH FOR A TOTAL REFUSE RATE OF $13.31, EFFECTIVE JULY 1, 1992. 3. DEFER ANNUAL CPI INCREASE TO JULY, 1993, AND DESIGNATE JULY AS THE MONTH TO DETERMINE ANNUAL CPI ADJUSTMENTS. TS:yjm Attachments REFUSE RATE SURVEY APRIL 1992 ONTARIO 10 50 GRAND TERRACE ' 12 28 LOMA LINDA 12 46 RIALTO 12 79 SAN BERNARDINO 13 00 FONTANA ' 1318 *YUCAIPA 13 80 COLTON 14 96 UPLAND 15 11 *RANCHO CUCAMONGA 15 11 CALIMESA 15 25 *HIGHLAND 15 61 *MONTCLAIR ' 16 50 *REDLANDS 17 10 *Includes pilot or small scale recycling program. C.P.I. Currently C.P.I. Adjustment is made annually in November Propose change adjustment date to July. This will coincide with Annual Landfill Adjustment From JULY 1986 - JULY 1991 LANDFILL RATES INCREASED AN AVERAGE OF 38.4% COMPARED TO C.P.I. INCREASE OF 4.6% YEARLY PERCENTAGE INCREASES LANDFILL FEES VS C.P I 80 � 70 - 60 _ 7 z5Q - ill � 40 - E 30 - ili zLLLL 14 ._____ .1 UM Al so A A. 83-84 84-85 85-86 86-87 87-88 88-89 89-90 90-91 YEARS !GI/. LANDFILL INCREASES MI C P I INCREASES CURRENT REFUSE RATE *Pass-Thru ($5.58) + Service ($6.70) = $12.28 NEW MONTHLY RATE AFTER 25% LANDFILL INCREASE EFFECTIVE JULY 1 , 1992 Pass-Thru ($6.98) + Service ($6.70) = $13.68 *Pass-Thru based upon 2.29 tons per household per year. Y • CURRENT REFUSE RATE AFTER JULY 1 , 1992 WITHOUT PROPOSED ADJUSTMENTS Pass-Thru ($6 98) + Service ($6 70) = $13.68 PROPOSED RATE AFTER ADJUSTMENTS BEGINNING JULY 1 , 1992 *Pass-Thru ($4.86) + Service ($8.39) = $13.25 PLUS Bi-Monthly Billing Charge (.06) = $13.31 *Pass-thru has been lowered to 1 .6 tons per household per year. The extra $.06 covers additional expense of billing every two months instead of quarterly. DATE: May 28, 1992 STAPP REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 1, 1992 SUBJECT: 1992/93 BUDGET REVIEW FUNDING REQUIRED XX NO FUNDING REQUIRED Staff is recommending, as in past years, that the City Council review the budget by line item, beginning with the General Fund and continuing through all funds with no discussion of salaries or benefits. I would then recommend that Council adjourn back to the Community Redevelopment Agency, consider the CRA budget, and return to the City Council meeting to Closed Session to discuss our annual Meet and Confer Proposal . TS:yjm COUNCIL AGENDA ITEM#S '