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06/25/1992 FILE s,„..... c,Ty June 25, 1992 22795 Barton Road - 4 Grand Terrace CITY OF GRAND TERRACE California 92324-5295 " tr Civic Center (714) 824-6621 Regular Meetings 2nd and 4th Thursday - *nr 6 30 p m Byron R Matteson Mayor Hugh J Grant Mayor Pro Tempore Lh Gene Carlstrom Ronald M Christianson Herman Hilkey Council Members Thomas J Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS June 25, 1992 GRAND TERRACE CIVIC CENTER 6 30 P M 22795 Barton Road Call to Order - * Invocation- Pastor Tom Comstock, Assembly of God * Pledge of Allegiance - * Roll Call - STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1 Approval of 6/1/92 & 6/11/92 Minutes Approve 2 Approval of Check Register No CRA062592 Approve 3 Year-end Budget Adjustments Approve iDJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1 Items to Delete 2 SPECIAL PRESENTATIONS A Recycling Family of the Month - May 1992 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non-controversial They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion A Approve Check Register No 062592 Approve B Ratify 06/25/92 CRA Action C Waive full reading of Ordinances on Agenda D Approval of 6/1/92 & 6/11/92 Minutes Approve w COUNCIL AGENDA STAFF 06/25/92 - Page 2 of 2 RECOMMENDATION COUNCIL ACTION 4 PUBLIC COMMENT 5 ORAL REPORTS A Committee Reports ( 1) Historical & Cultural Committee (a) Minutes of 6/1/92 Accept (2) Emergency Operations (a) Minutes of 1/20/92, 4/20/92 & Accept 5/18/92 B Council Reports 6 PUBLIC HEARINGS - 6 30 P M None 7 UNFINISHED BUSINESS A Cable Access Proposal Approve Continued From 5/14/92 B Refuse Rate Adjustment Approve Continued From 6/1/92 8 NEW BUSINESS A Year-end Budget Adjustments Approve 9 CLOSED SESSION THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON JULY 9, 1992 AT 6 30 P M AGENDA ITEM REQUESTS FOR THE 7/9/92 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 7/1/92 , PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES SPECIAL MEETING - JUNE 1 , 1992 A special meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June t 1, 1992 at 6 30 p m PRESENT Byron Matteson, Chairman Hugh Grant, Vice Chairman Gene Carlstrom, Agency Member Ronald Christianson, Agency Member Herman Hilkey, Agency Member Thomas J Schwab, Executive Director Randall Anstine, Assistant City Manager Brenda Stanfill, Secretary Phil Bush, Assistant Finance Director ABSENT Patrizia Materassi, Planning Director Joe Kicak, City Engineer John Harper 1992/93 FY BUDGET REVIEW CRA CAPITAL PROJECT FUND (32) General Operational Expenses (200) CRA-92-20 MOTION BY CHAIRMAN MATTESON, SECOND BY VICE CHAIRMAN GRANT, CARRIED 4-0-1-0 (AGENCY MEMBER HILKEY WAS ABSENT) , to approve the General Operational Expense Budget in the amount of $92 , 000 CRA DEBT SERVICE FUND (33) Debt Service (300) CRA-92-21 MOTION BY CHAIRMAN MATTESON, SECOND BY AGENCY MEMBER CHRISTIANSON, CARRIED 4-0-1-0 (AGENCY MEMBER HILKEY WAS ABSENT) , to approve the Debt Service Budget in the amount of $571, 137 CRA LOW & MODERATE INCOME HOUSING FUND (34-400) CRA-92-22 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY AGENCY MEMBER CHRISTIANSON, CARRIED 5-0 , to approve the CRA Low & Moderate Income Housing Fund Budget 1'n the amount of $497 , 805 C R A AGENDA ITEM NO. CRA Minutes - 6/1/92 Page 2 GRAND TERRACE PUBLIC FINANCING AUTHORITY DEBT SERVICE (41) CRA-92-23 MOTION BY CHAIRMAN MATTESON, SECOND BY AGENCY MEMBER CARLSTROM, CARRIED 5-0, to approve the Grand Terrace Public Financing Authority Debt Service Budget in the amount of $146, 507 Chairman Matteson adjourned the Special CRA meeting at 10 30 p m , until the next regular CRA/City Council meeting, which is scheduled to be held on Thursday, June 11, 1992 at 6 30 p m SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - JUNE 11 , 1992 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 11, 1992 at 6 30 p m PRESENT Byron Matteson, Chairman Hugh Grant, Vice Chairman Gene Carlstrom, Agency Member Ronald Christianson, Agency Member Herman Hilkey, Agency Member Thomas J Schwab, Executive Director - Brenda Stanfill, Secretary Patrizia Materassi, Planning Director John Harper, City Attorney Phil Bush, Assistant Finance Director ABSENT Randall Anstine, Assistant City Manager Joe Kicak, City Engineer ADOPTION OF THE 1992/93 FY CRA BUDGET CRA-92-24 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0, to approve a Resolution adopting the FY 1992/93 CRA Budget RESOLUTION AUTHORIZING EXECUTION/DELIVERY OF A FIRST AMENDMENT TO JOINT POWERS AGREEMENT AND RELATED DOCUMENTS CRA-92-25 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0, to approve a, Resolution authorizing execution/delivery of a first mendment to Joint Powers Agreement and related documents Mayor Matteson adjourned the CRA meeting at 6 50 p m , until the next regular CRA/City Council meeting, which is scheduled to be held on Thursday, June 25, 1992 at 6 30 p m SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace COMMUNITY REDEVELOPMENT AGENCY CITY OF GP - 9 TERRACE DATE JUNt 25 , 1992 CHECK F.LuiSTER NO CRA062592 CHECK OUTSTANDING DEMANDS AS OF JUNE 25 , 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25258 GENE CARLSTROM STIPENDS FOR JUNE, 1992 $ 150 00 25261 RONALD CHRISTIANSON STIPENDS FOR JUNE, 1992 150 00 25271 HUGH GRANT STIPENDS FOR JUNE, 1992 150 00 25276 HERMAN HILKEY STIPENDS FOR JUNE, 1992 150 00 25281 KICAK AND ASSOCIATES ENGINEERING SERVICE FOR HOUSING REHABILITATION PROGRAM 620 50 25285 BYRON MATTESON STIPENDS FOR JUNE, 1992 150 00 25286 MINUTE MAN PRESS FLYERS FOR HOUSING REHABILITATION PROGRAM 235 12 25310 UNITED STATES ESCROW FEES FOR LOAN APPLICATION CANCELLATIONS (TWO) 958 00 25312 VISA MEETING WITH LAVERN FOR MORTGAGE REVENUE BOND ISSUE 21 19 TOTAL $ 2,584 81 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND C) APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY m Z D v D � z THOMAS SCHWAB 73 v a D TREASURER 'C Ft 8 June 17, 1992 STAFF REPORT C R A ITEM (X) COUNCIL ITEM ( ) MEETING DATE June 25, 1992 AGENDA ITEM NO SUBJECT YEAR-END BUDGET REVIEW AND ADJUSTMENTS FUNDING REQUIRED _X__ NO FUNDING REQUIRED The City Staff conducts an annual year-end budget review to make any necessary corrections in revenue and expenses that occurred as a result of unanticipated changes Identified revenue and expense adjustments along with justification are as follows Adjustments to Revenue 32-700-01 Sale of Interest in Mortgage Loans $ 5, 000 This reflects the consideration received from the City for the sale of the La Verne-Grand Terrace Mortgage Loans Adjustments to Expenditures 32-200-251 CRA - Attorney Fees $ 12 , 000 In past years attorney fees were paid 100% from City Funds This is inappropriate, because frequently attorney fees benefit the Redevelopment Agency directly or indirectly This year approximately $12 , 000 of attorney fees have been identified as benefiting the CRA C R A AGENDA ITEM NO. 3 CHANGES IN PROJECTED YEAR-END FUND BALANCE AS A RESULT OF YEAR-END BUDGET ADJUSTMENTS CRA Capital Project Fund Increased Revenue Estimate $ 5, 000 Increased Appropriations -12 , 000 Proposed Decrease to Fund Balance 7 , 000 Revised Projected Fund Balance $ 1, 266 , 218 Staff Recommends that Council 1 INCREASE ESTIMATED REVENUE $5, 000 TO REFLECT PROCEEDS FROM SALE OF INTEREST IN MORTGAGE LOANS 2 APPROPRIATE $12 , 000 FOR ALLOCATION OF ATTORNEY FEES TO CRA 4 CITY OF GUI-1n . E RPAC DATE JUK- L5, 1992 CHECK RE TER NO 062332 CHECK OUTSTANDING DEMANDS AS OF JUNE 25, 1992 NUMBER VENDOR DESCRIPTION AMOUNT P7807 LARRY MAINEZ PLANNING INTERN, MILEAGE REIMBURSEMENT $ 56 00 P7808 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/3/92 43 17 P7809 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/4/92 13 29 P7810 HEFFERY STALLINGS PAYROLL ADVANCE 792 64 P7811 CONCEPT FOR MARKETING T-SHIRTS FOR GRAND TERRACE DAY FAIR 272 90 P7812 BALLOON TEAM PROMOTIONS BALLOONS FOR GRAND TERRACE DAY FAIR 300 00 P7813 ACCENT PRINT & DESIGN FLYERS FOR GRAND TERRACE DAY 57 76 P7814 DOTTIE RABORN REIEMBURSEMENT FOR SUPPLIES FOR GRAND TERRACE DAY FAIR 77 49 P7815 LARRY MAINEZ PLANNING INTERN FOR 5/25-6/5/92 539 00 P7817 STATE COMPENSATION INS FUND WORKERS COMPENSATION INSURANCE FOR MAY, 1992 3,356 76 P7818 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 6/9/92 150 38 P7819 SO CA EDISON/SO STATES ESCROW GOOD FAITH DEPOSIT FOR ESCROW ON PICO PARK 17,500 00 P7820 HUB CITY SOUND P/A SYSTEM RENTAL FOR GRAND TERRACE DAY PARADE 59 79 P7821 C) SO CA ASSOCIATION OF GOVERNMENT WORKSHOP FOR REGIONAL HOUSING NEEDS, PLANNING 40 00 P7822 C HONDA OF REDLANDS HYDROSTAT LAWNMOWER, MAINTENANCE 862 00 Z 466 08 P7823 0 THE PETRA COMPANIES PRINT UTILITY BILLS P7824 D SHARON KORGAN REIEMBURSEMENT FOR SUPPLIES FOR GRAND TERRACE DAY FAIR n 32 65 P7825 CI MARY SALDECKE RFIEMBURSEMENT FOR SUPPLIES FOR GRAND TERRACE DAY FAIR O 30 19 fT1 Z A 180 43 P7826 ZC7 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 6/12/92 P7827 D SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 6/16/92 r Z 351 73 P/828 "17.11SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/18/92 4; iS 170 55 25239 3 ELLA PERCY REFUND, RECREATION EXCURSION 3) 47 00 25240 tj ADELINE/FAUSTO TAFOLLA RLFUND, RECREATION EXCURSION e '1 ' 93 00 ?W4l IIFNRY GFFM- RI PUNT), RECREATION EXCURSION 93 00 1 CITY OF GRAND TERRACE DATE JUNE 25, 1992 CHECK REGISTER NO 062592 CHECK OUTSTANDING DEMANDS AS OF JUNE 25, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25242 THERESA MCGRATH REFUND, RECREATION EXCURSION $ 46 50 25243 CLINT'S SEPTIC PORTA TOILETS, GRAND TERRACE DAY PARADE 116 05 25244 T F O' DONNESS,TAX COLLECTOR TAXS FOR PARCEL/GAGE CANAL 60 20 25245 MARTIN & CHAPMAN COMPANY ELECTION MATERIAL 68 57 25246 TIMOTHY MCCOY REFUND, WASTE WATER DISPOSAL SERVICES 12 75 25247 MANZOOR MASSEY REFUND, WASTE WATER DISPOSAL SERVICES 10 48 25248 A & M TROPHY SERVICES PLAQUE, GRAND TERRACE DAY PARADE 23 49 25249 AT&T INFORMATION CENTER MAINTENANCE ON PHONES, CIVIC CENTER, JUNE, 1992 173 65 25250 ADAIR PHOTOGRAPHY PORTRAIT, H HILKEY 96 98 25251 MARGARET ALFORD REIMBURSEMENT FOR LOCAL MILEAGE 15 75 25252 ALTA-DENA DAIRY DAIRY PRODUCTS FOR CHILD CARE, MAY, 1992 230 40 25253 BFI WASTE SYSTEMS TRASH PICK-UP FOR SENIOR CENTER, JUNE, 1992 67 26 25254 BAYLESS STATIONERS OFFICE SUPPLIES 110 80 25255 BECKLEY CARDY SUPPLIES FOR CHILD CARE 23 47 25256 BEST COMPUTERS MEMORY EXPANSION, COMPUTER, CRIME PREVENTION 204 73 25257 DANIEL BUCHANAN PLANNING COMMISSION MEETING, 6/4/92 50 00 25258 GENE CARLSTROM STIPENDS FOR JUNE, 1992 300 00 25259 - - CERTIFIED LABORATORIES GRAFFITTI REMOVER 227 76 25260 CHINO VALLEY PRODUCE PRODUCE FOR CHILD CARE 56 93 15261 RONALD CHRISTIANSON STIPENDS FOR JUNC, 199? 300 00 25262 CONNEY SAFETY PRODUCTS MEDICAL SUPPLIES FOR CHILD CARE CENTER 88 39 2526.3 DICKSON COMPANY/INLAND EMPIRC SIRCCT SWLCPING FOR MAY, 1992 1,750 00 25261 EII7_ABETH R DUARTE REIMBURSEMENT FOR CMBTA MEETING AND LOCAL MILEAGE 31 63 ", '(r'i I ti, I I ANI) ,( API ',I RV I( I , MA I N I I NAN( I I 01Z MAY I ')') ' ITRRA( I P I NES 200 00 2 CiTY OF CRA " TERRHCL DATE JUNEsc.3, 1992 CHECK REI' fER NO 062592 CHECK OUTSTANDING DEMANDS AS OF JUNE 25, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25266 EASTMAN KODAK COMPANY MAINTENANCE ON KODAK COPIER, MAY, 1992 AND EXTRA COPIES CHARGE FOR APRIL, 1992 $ 417 79 25267 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARKS 159 06 25268 FLOWERS BY YVONNE FLOWERS FOR C FORTNER 52 10 25269 GENERAL WELDING SUPPLY EQUIPMENT REPAIRS, MAINTENANCE 97 62 25270 KARFN GERBER MONITOR, CIVIC CENTER AND LOCAL MILEAGE REIMBURSEMENT 118 59 25271 HUGH GRANT STIPENDS FOR JUNE, 1992 300 00 25272 STANLEY HARGRAVE PLANNING COMMISSION MEETING, 6/4/92 50 00 25273 WILLIAM HAYWARD INSTRUCTOR FOR SELF DEFENSE/KARATE 292 80 25274 HEALTH NET HEALTH INSURANCE FOR JULY, 1992 3,973 48 25275 HELMAN' S SWEAT SHIRTS FOR SUMMER RECREATION STAFF 197 87 25276 HERMAN HILKEY STIPENDS FOR JUNE, 1992 300 00 25277 INLAND COUNTIES INSURANCE SVC LIFE INSURANCE FOR JULY, 1992 132 75 25278 INTERNATIONAL CONFERENCE OF — BUILDING OFFICIALS BUILDING CODE BOOKLETS , ENGINEERING 109 15 25279 INTERSTATE BRANDS CORP BAKERY GOOD FOR CHILD CARE 31 04 25280 JANI KING JANITORIAL SERVICES FOR CHILD CARE CENTER, JUNE, 1992 759 00 25281 KICAK AND ASSOLIAILS ENG[NCIRING SERVICES FOR 5/18-6/14/92 8,434 50 252.82 LOCAL GOVCRNMENI PUBI_I CAl I ONS CA I AND USE, 1992 SUPPI I MCNT 76 53 25283 ALECIA LUCAS MONITOR, CIVIC CENTER AND LOCAL MILEAGE REIMBURSEMENT 71 05 25284 MCI TELECOMMUNICATIONS PHONE FOR MAY, 1992 24 94 2!,285 BYRON MATTESON STIPENDS FOR JUNE , 1992 300 00 25286 MINUTE MAN PRESS FLYERS FOR RECREATION 72 00 2,,28/ MONOGRAMS, FTC LOGO ON T—SHIRTS FOR SUMMER RECREATION STAFF 68 96 ",lei„ RAY MIIN ,ON PI ANN I Ni, f 0MM I SS I oN MFF I I NG, 6/4/92 50 00 3 CITY OF GRAND TERRACE DATE JUNE 25, 1992 CHECK REGISTER NO 062592 CHECK OUTSTANDING DEMANDS AS OF JUNE 25 , 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25289 ONE STOP LANDSCAPE SUPPLY DUMPING CHARGES FOR MAY, 1992 $ 225 00 ?5290 ONE HOUR PHOTO FILM AND DEVELOPING FOR PLANNING 151 44 25291 PAPA PESTICIDE SEMINAR, MAINTENANCE, NOV 1992 70 00 25292 PACIFIC BELL PHONE FOR CHILD CARE CENTER, TWO PAY PHONES AT CIVIC CENTER, AND COMPUTER MODEM, FINANCE 283 63 25293 KATHY PIERSON INSTRUCTOR FOR TINY TUMBLERS AND GYMNASTICS 553 60 25294 R H A ARCHITECTURAL SERVICES, BARTON ROAD PROJECT (2 MONTHS) 3,200 64 25295 ADRIAN REYNOSA SCOREKEEPER FOR SLO-PITCH SOFTBALL, 5/21-6/11/92 196 00 25296 RIVERSIDE HIGHLAND WATER COMPANY WATER FOR PARKS, CIVIC CENTER, FIRE STATION, SENIOR CENTER, CHILD CARE CENTER, AND LIGHTING ASSESSMENT DISTRICT 2,138 00 25297 S E RYKOFF & COMPANY FOOD FOR CHILD CARE 552 97 25298 COUNTY OF SAN BERNARDINO BOOKING FEES FOR MAY, 1992 737 40 25299 S B INDUSTRIAL MEDICAL PRE-EMPLOYMENT PHYSICALS (3) 180 00 25300 SCHOOL SERVICES OF CALIFORNIA PROGRESS PAYMENT ON MINI STUDY-SCHOOLS 1 ,226 98 25301 SIGNAL MAINTENANCE INC SIGNAL MAINTENANCE FOR MAY , 1992 363 52 2530' JTM SIMS PLANNING COMMISSION MEETING, 6/4/92 50 00 25303 LOUISE SMITH REIMBURSEMENT FOR OFFICE SUPPLIES 87 23 25304 SOU-T-HERN-CA-EDISON-GOMP_AN_Y_ ELECTRIC FOR PARKS , BALL PARK LIGHTS, SIGNALS, CIVIC CENTER, CHILD CARE CENTER, SENIOR CENTER, LIGHTING ASSESSMENT DISTRICT, AND STREET LIGHTS 8,216 86 25305 SOUTHERN CA GAS COMPANY GAS FOR CIVIC CENTER, CHILD CARE CENTER, AND SENIOR CENTER 191 58 25306 SOUTHERN CA JOINT POWERS INS HEALTH NETWORK INSURANCE FOR JULY, 1992 586 50 25307 STATE COMPENSATION INS FUND BALANCE DUE FOR WORKERS COMPENSATION 12/91 4,590 36 25308 THE SUN PERSONNEL ADS FOR RECREATION AND NOTICE OF PUBLIC HEARING 195 14 25309 CATHY TOTH INSTRUCTOR, AEROBICS 131 20 4 CITY OF GRP TERRACE , DATF JUNL ,25, 1992 CHECK RE __TER NO 062592 CHECK OUTSTANDING DEMANDS AS OF _ JUNE 25, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25311 FRAN VAN GELDER PLANNING COMMISSION MEETING, 6/4/92 $ 50 00 25312 VISA MEETING SHERIFF' S DEPT , FLOWERS FOR C FORTNER, AND MEETING WITH CITY OF COLTON 76 86 25313 WAXIE JANITORIAL SUPPLIES FOR CHILD CARE CENTER 83 40 25314 WESTERN EXTERMINATORS PEST CONTROL FOR CIVIC CENTER, SENIOR CENTER, COMMUNITY CENTER, AND CHILD CARE CENTER, MAY, 1992 145 00 25315 WEST PUBLISHING COMPANY CALIFORNIA CODE UPDATES 93 20 25316 WILLDAN ASSOCIATES PROGRESS PAYMENT ON HOUSING ELEMENT REVISIONS 1,981 00 25317 YOSIMITE WATERS BOTTLED WATER FOR CIVIC CENTER, CHILD CARE CENTER, SENIOR CENTER, AND LIBRARY 101 07 25318 RONALD WRIGHT PLANNING COMMISSION MEETING, 6/4/92 50 00 TOTAL $ 72,449 41 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY IJABJLJTIFS HAVE BEEN AUDITED BY MF AND ARF NFCFSSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY THOMAS SCHWAB FINANCE DIRECTOR 5 PENDING CiTY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES SPECIAL MEETING - JUNE 1, 1992 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 1, 1992 at 6 30 p.m PRESENT Byron Matteson, Mayor Hugh Grant, Mayor Pro Tem Gene Carlstrom, Councilmember Ronald Christianson, Councilmember Herman Hilkey, Councilmember Thomas J Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Brenda Stanfill , Deputy City Clerk Phil Bush, Assistant Finance Director ABSENT Patrizia Materasssi , Planning Director Joe Kicak, City Engineer John Harper, City Attorney The meeting was opened with the Pledge of Allegiance led by Councilmember Carlstrom Mayor Matteson convened City Council meeting at 6 30 p m Mayor Matteson reconvened City Council meeting at 6 40 p m CONSENT CALENDAR CC-92-71 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to approve the Consent Calendar with the removal of Item E A APPROVE CHECK REGISTER NO _ 052892 B RATIFY 06/01/92 CRA ACTION C WAIVE FULL READING OF ORDINANCES ON AGENDA D REJECT LIABILITY CLAIM 92-02 (AYRES) ITEM REMOVED FROM CONSENT CALENDAR E RESOLUTION PERTAINING TO ADDITIONAL COSTS FOR REQUIRED AB939 COMPLIANCE ' I NCIL AGENDA ITEM #) Council Minutes - 06/01/92 Page 2 CC-92-72 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 3-1-1-0 (COUNCILMEMBER HILKEY VOTED NOE AND MAYOR PRO TEM GRANT WAS ABSENT) , to adopt a Resolution amending the Source Reduction and Recycling Planning Agreement Memorandum of Understanding allowing the City of Rialto to amend the Professional Services Contract with EMCON Associates to cover additional services required by the East Valley Coalition and to meet the requirements of state law ORAL REPORTS 5B Councilmember Carlstrom, indicated that the Grand Terrace Day Parade is on June 6, and commended Debra Mueller fir the work she has done in preparation NEW BUSINESS 8A Refuse Rate Adjustment for Tipping Fee Increase CC-92-73 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to continue consideration of the refuse rate adjustment until June 11, 1992 8B FY 1992/1993 Budget Review GENERAL FUND City Council (110) CC-92-74 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY MAYOR MATTESON, CARRIED 5-0, to approve the City Council Budget it the amount of $37,375 City Manager (120) CC-92-75 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the City Manager Department Maintenance & Operations Budget in the amount of $11,335 City Clerk (125) CC-92-76 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to approve the City Clerk Department Maintenance & Operations Budget in the amount of $20,850 and a Capital Outlay of $4,000 Finance (140) CC-92-77 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to approve the Finance Department Maintenance & Operations Budget in the amount of 521,000 s r Council Minutes - 06/01/92 Page 3 City Attorney (160) CC-92-78 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the City Attorney Budget in the amount of $32, 500 City Engineer ( 170) CC-92-79 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the City Engineer Budget in the amount of $190,000. Community Services ( 180) CC-92-80 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the Community Services Department Maintenance & Operations Budget in the amount of $53,500 and a Capital Outlay of $19,000 Non Departmental ( 190) CC-92-81 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the Non Departmental Budget with Line Item #223 (Grand Terrace Library Grant) amended to $2,000, for a total Maintenance & Operations Budget of $215,400 and a Capital Outlay/Special Project of $800 Planning (370) CC-92-82 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to approve the Planning Department Maintenance & Operations Budget in the amount of $16,475 Law Enforcement (410) CC-92-83 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-1 (COUNCILMEMBER CHRISTIANSON VOTED NOE) , to approve the Law Enforcement Budget in the amount of $955,410 with the removal of Line Item 258 (Cal ID) Recreation Services (430) CC-92-84 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY MAYOR MATTESON, CARRIED 5-0, to approve the Recreation Services Department Maintenance & Operations Budget in the amount of $46,890 and removing Capital Outlay Line Item 701 Child Care Services (440) CC-92-85 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the Child Care Services Maintenance & Operations Budget in the amount of $86, 478 I Council Minutes - 06/01/92 Page 4 Park Maintenance (450) CC-92-86 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the Park Maintenance Department Maintenance & Operations Budget in the amount of $48,800 and al Capital Outlay of $3,500 Storm Drain Maintenance (631) CC-92-87 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBEr CHRISTIANSON, CARRIED 5-0, to approve the Storm Drain Maintenanc Budget in the amount of $10,000 Planning Commission (801) CC-92-88 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to approve the Planning Commission Budget in the amount of $8,400 Crime Prevention Committee (802) CC-92-89 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY MAYOR MATTESON, CARRIED 5-0, to approve the Crime Prevention Committee Budget in the amount of $12, 300 Historical & Cultural Committee (804) CC-92-90 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the Historical & Cultural Committee Budget in the amount of $1,500 Senior Citizens ' Program (805) CC-92-91 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the Senior Citizens ' Program Maintenance & Operations Budget in the amount of $10, 650 with the removal of Capital Outlay Line Item 700 Parks & Recreation Committee (807) CC-92-92 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the Parks & Recreation Committee Budget in the amount of $2,300 with the removal of Line Item 222 Emergency Operations Committee (808) I CC-92-93 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to approve the Emergency Operations Committee Maintenance & Operations Budget in the amount of $1, 300 and a Capital Outlay of $1,800 Council Minutes - 06/01/92 Page 5 STREET FUND Upgrade Entrance to City (915) CC-92-94 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to approve $120,000 to Upgrade the Entrance to the City r PARK DEVELOPMENT FUND Park Equipment (444) CC-92-95 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 4-1 (COUNCILMEMBER HILKEY VOTED NOE) , to approve $37, 000 for Park Equipment Park Projects (445) CC-92-96 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to approve the Park Projects Budget in the amount of $500 AIR QUALITY IMPROVEMENT FUND ( 15) CC-92-97 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the Air Quality Improvement Budget in the amount of $14,000 GAS TAX FUND Street & Signal Lighting/Maintenance (510) CC-92-98 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the Street & Signal Lighting/Maintenance Budget in the amount of $60,000 Road Maintenance (900) CC-92-99 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to approve the Road Maintenance Budget in the amount of $200,000 TRAFFIC SAFETY FUND School Crossing Guard (910) CC-92-100 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the School Crossing Guard Budget in the amount of $9,200 TRANSPORTATION DEVELOPMENT ACT FUND Architectural Barrier Removal/Road Maintenance (902) Council Minutes - 06/01/92 Page 6 CC-92-101 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the Architectural Barrier Removal/Road Maintenance Budget in the amount of $43,000 Street Sweeping (908) CC-92-102 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the Street Sweeping Budget in the amount of $37, 100 WASTEWATER DISPOSAL FUND Wastewater Disposal - Colton (570) CC-92-103 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to approve the Wastew ter Disposal - Colton Budget in the amount of $410,000 Wastewater Disposal - Grand Terrace (572) CC-92-104 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCIMEMBER HILKEY, CARRIED 5-0, to approve the Wastewater Disposal Grand Terrace Maintenance & Operations Budget in the amount of $32, 150 and a Capital Outlay of $2,500 SUMMER YOUTH EMPLOYMENT TRAINING PROGRAM (27-470) CC-92-105 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 4-0-1-0 ( COUNCILMEMBER HILKEY WAS ABSENT) , to approve the Summer Youth Employment Training Program Maintenarce & Operations Budget in the amount of $7,496 LANDSCAPE & LIGHTING ASSESSMENT DISTRICTS (26) CC-92-106 MOTION BY COUNCILMEMBER CARLSTROM, SECOND B" COUNCILMEMBER CHRISTIANSON, CARRIED 4-0-1-0 ( COUNCILMEMBER HILKEY WAS ABSENT) , to approve the Landscape & Lighting Assessment Districts Budget as follows Terrace Pines Assessment District $8,000 Pico and Oriole Assessment District $6,000 Forrest City Phase II $1,000 Mayor Matteson recessed the City Council meeting at 10 00 p m Mayor Matteson reconvened the City Council meeting at 10 25 p n CLOSED SESSION Mayor Matteson announced that Council met in closed session to discuss real estate negotiations for the park site on Pico and personnel matters , Council Minutes - 06/01/92 Page 7 EMPLOYEE NEGOTIATIONS CC-92-107 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve a modified 9/80 work week in which employees would work nine hours per day, an additional holiday for Martin Luther King Jr. Day, and to cap cnild care subsidies at $4,000 annually per employee for employees hired after this date SALARIES & BENEFITS CC-92-108 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the personnel salaries and benefits portion of the budget in the amount of $1,422,637 ORDER OF ADJOURNMENT Mayor Matteson adjourned the Special City Council meeting at 11 30 p m , until the next regular CRA/City Council meeting, which is scheduled to be held Thursday, June 11, 1992 CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - JUNE 11, 1992 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 11, 1992 at 6 30 p m PRESENT Byron Matteson, Mayor Hugh Grant, Mayor Pro Tem �\ Gene Carlstrom, Councilmember Ronald Christianson, Councilmember Herman Hilkey, Councilmember Thomas J Schwab, City Manager/Finance Director Brenda Stanfill , City Clerk Patrizia Materassi , Planning Director Phil Bush, Assistant Finance Director John Harper, City Attorney ABSENT Randall Anstine, Assistant City Manager Joe Kicak, City Engineer The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Hilkey Mayor Matteson convened City Council meeting at 6 30 p m Mayor Matteson reconvened City Council meeting at 6 50 p m SPECIAL PRESENTATIONS 2A. Sheriff' s Department Reserve Unit 116 presented a plaque to the Council in appreciation for the continued support and the donation of funds for the bike unit. 2B Mayor Matteson read a Proclamation in memory of Planning Commissioner Jerry Hawkinson and presented it to Mrs Cindy Hawkinson CONSENT CALENDAR CC-92-109 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the Consent Calendar A APPROVE CHECK REGISTER NO 061192 B RATIFY 06/11/92 CRA ACTION C WAIVE FULL READING OF ORDINANCES ON AGENDA Council Minutes - 06/11/92 Page 2 D APPROVE 5/14/92 MINUTES E RESOLUTION CALLING GENERAL MUNICIPAL ELECTION FOR 11/3/92 F RESOLUTION REQUESTING CONSOLIDATION OF ELECTION WITH COUNTY G RESOLUTION ADOPTING REGULATIONS REGARDING CAMPAIGN STATEMENTS PUBLIC COMMENT Barbara Pfennighausen, 22111 Ladera St , Grand Terrace, Expressed sorrow for the loss of Planning Commissioner Jerry Hawkinson She applauded the efforts of all who were involved in the Grand Terrace Day Parade and indicated how enjoyable the event was Debra Mueller, 22608 La Paix, Grand Terrace , indicated how pleased she was that Grand Terrace Day and the Parade were a success and thanked everyone who helped to make the Parade possible ORAL REPORTS 5A Committee Reports 1 Emergency Operations Committee (a) Reappoint Committee Members CC-92-110 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to reappoint Vic Pfennighausen and Gary Eldridge to the Emergency Operations Committee with terms to expire June 30, 1996 (b) Minutes of March 16, 1992 CC-92-111 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND B1( COUNCILMEMBER HILKEY, CARRIED 5-0, to accept the Emergency Operations Committee Minutes of March 16, 1992 2 Crime Prevention Committee (a) Reappoint Committee Members CC-92-112 MOTION BY COUNCILMEMBER CARLSTROM, SECOND Pr COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to reappoint Jo Ann' Johnson, Dick Rollins and Philomene Spisak as Regular Members andjHoward Panek as an Alternate Member with terms to expire June 30, 1996 3 Parks & Recreation Committee (a) Reappoint Committee Members Council Minutes - 06/11/92 Page 3 CC-92-113 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to reappoint Dick Rollins, Barbara Fasenmyer and Michael O'Connell to the Parks & Recreation Committee with terms to expire June 30, 1996 (b) Minutes of May 4, 1992 CC-92-114 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to accept the Parks & Recreation Committee Minutes of May 4, 1992 4 Historical & Cultural Committee (a) Reappoint Committee Members CC-92-115 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to reappoint Ann Petta, Pauline Grant and Colleen Edmunson to the Historical & Cultural Committee with terms to expire June 30, 1996 5B Council Reports Mayor Matteson, suggested that the City enter the Child Care Center project for the Helen Putnam Award He indicated that the Citizens Patrol has been having trouble with their vehicle and inquired as . ' to the status of the situation He expressed concern that the State has been talking about shifting the vehicle fees away from the Cities and asked how this would affect our Budget He indicated how pleased he was with the Grand Terrace Day Parade and fair and expressed appreciation to all the people who worked so hard to make it happen. City Manager Schwab, reported that the Citizens Patrol vehicle is one year old and has had several problems He indicated that staff has been working with the Sheriff' s Department to negotiate with L J Snow Ford to trade the car in now rather than wait the full two years He stated that the Sheriff' s Department has authorized the use of the Crime Prevention Officers vehicle for vacation checks until the problem has been solved He reported that the vehicle fees represent 13% of our general fund He indicated that we and other cities have been lobbying vigorously at the State level to show the legislators what the impact would be on the Cities He indicated that if the VLF funds are shifted to the County, staff will return to Council with a modified budget He encouraged the residents to contact their legislators asking them not to shift revenues away from the Cities Mayor Pro Tem Grant, commended the efforts of Planning Commissioner Jerry Hawkinson as well as past Commissioner John McDowell He commended the efforts of the volunteers involved in the Grand Terrace Day Parade and Fair Council Minutes - 06/11/92 Page 4 Councilmember Carlstrom, indicated that he felt the Grand Terrace Day Parade and Fair were a big success and a positive event for the City Councilmember Hilkey, felt that a letter of thanks should be sent to all the volunteers involved in the Grand Terrace Day Parade and Fair, commenting that the event was a big success He reported that he attended the ComCast Open House at their new facility and commented that he learned that their main equipment is located in Grand Terrace City Manager Schwab, indicated that letters have already been sent to the volunteers at the Mayors request Councilmember Christianson, reported that ComCast has a new rate structure and encouraged the residents to review their bill to ensure that they are not being over-charged PUBLIC HEARING 6A Specific Plan Amendment AN ORDINANCE OF THE CITY OF GRAND TERRACE APPROVING BRSPA-92-01, THE SECOND AMENDMENT TO THE BARTON ROAD SPECIFIC PLAN Mayor Matteson opened discussion to the public Dan Buchanan, 22975 Wren St , Grand Terrace, spoke in favor of the proposed amendment to the Barton Road Specific Plan and more strict sign regulations Stan Hargrave, 12048 Canary Ct , spoke in favor of the proposed amendment and expressed concern about signs that were placed without a permit Rex Edmondson, 22111 Newport, Grand Terrace, indicated that he ownes a barber shop in Grand Terrace and spoke in opposition to the proposed amendment Jim Sims, 22907 Finch St , Grand Terrace , spoke in favor of the proposed amendment Barbara Pfennighausen, 22111 Ladera St , Grand T {rrace, spoke in favor of the proposed amendment Dick Rollins, 22700 DeBerry St , Grand Terrace expressed his dismay at political signs that have recently been illegally placed Thelma Winkler, 12570 Mt Vernon, Grand Terrace , indicated that she would like to see the barber shop pole in down remain for historical purposes Council Minutes - 06/11/92 Page 5 Bea Gigandet, 22743 Miriam Way, Grand Terrace, spoke in opposition to the proposed amendment Debra Mueller, 22608 LaPaix, Grand Terrace, expressed concern that businesses may leave the City because of strict regulations Mayor Matteson returned discussion to Council Mayor Pro Tem Grant, felt there should be enough freedom for the businesses to express their individuality and expressed concern that the City is losing businesses Councilmember Christianson, indicated that he is in favor of a certain amount of conformity. Mayor Matteson, felt that the businesses who have existing signs with permits should not be required to change them Councilmember Christianson, felt that a one-year moratorium is fair Councilmember Hilkey, felt that the City should not burden the business owners with regulations that are too strict CC-92-116 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER CARLSTROM, FAILED 2-3 ( COUNCILMEMBERS CHRISTIANSON AND CARLSTROM VOTED YES) , to approve a Resolution adopting a one-year sign enforcement moratorium and adopt an Ordinance amending the Barton Road Specific Plan to call for an amortization of all signs within a year UNFINISHED BUSINESS 7A SECOND READING - AN ORDINANCE OF THE CITY OF GRAND TERRACE ADOPTING ITEMS 1 AND 2 OF ZONING AMENDMENT Z-92-02 AND E-92-04 TO CHAPTERS 18 63, 18 83 AND 18 89 TO ALLOW INCREASED STAFF LEVEL REVIEW OF SMALL PROJECTS AND CLARIFICATION OF ZONING TERMS, INCLUDING THE NEGATIVE DECLARATION SECOND READING - AN ORDINANCE OF THE CITY OF GRAND TERRACE ADOPTING ITEM 3 OF ZONING AMENDMENT Z-92-02 TO CHAPTER 18 06 TO INCLUDE A DEFINITION FOR SUNROOMS Councilmember Hilkey abstained due to a conflict of interest CC-92-117 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 4-0-0-1 (COUNCILMEMBER HILKEY ABSTAINED) , to approve an Ordinance adopting Items 1 and 2 of Z-92-02 and E-92-04 to chapters 18 63, 18 83 and 18 89, and approve an Ordinance adopting Item 3 of Z-92-02 to chapter 18 06 Council Minutes - 06/11/92 Page 6 7B Adoption of the 1992/93 FY Budget and Salary Resolutions CC-92-118 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to transfer funds from Non-Departmental and Crime Prevention to allow $10,000 to be budgeted for the Chamber of Commerce with the funds to be paid monthly, budget $8,000 for the Cal-ID program, approve a Resolution adopting a Budget of estimated Revenues of $4,290,328 and estimated expenditures of $4,376,382 and adopt a Salary Resolution creating the range of Finance Director 7C Motion to add Design Services Contract for Pico Park (Item 7D) to the Agenda CC-92-119 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to add the Design Services Contract for Pico Park (Item 7D) to the Agenda 7D Award Design Services Contract for Pico Park CC-92-120 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 4-1 (COUNCILMEMBER CARLSTROM VOTED NOE) , to award a Design Services Contract for Pico Park to R.H A Landscape Architects, with the contract to be held until the purchase of the property is complete NEW BUSINESS 8A Set Date for Planning Commissioner Interviews It was the consensus of Council to schedule a meeting for July 10, 1992 at 7 00 p m. for the purpose of interviewing applicants for the Planning Commission CLOSED SESSION Mayor Matteson reported that Council met in Closed Session to discuss real estate negotiations, no decisions were made ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 10 20 p m , until the next regular CRA/City Council meeting, which is scheduled to be held Thursday, June 25, 1992 CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand lerrace RECEIVED' HISTORICAL & CULTURAL ACTIVITIES COMMITTEE JUN1i19.92 —== - Minutesof the June 1st 1992 Meeting CITY CLERK'S DEPT The meeting was called to order at 7 10 P.M. by Chairman Vi Gratson. Those present were Vi, Colleen Edmundson, Ann Petta, Marie Schmidt, Irene Mason, Pauline Grant and Hannah Laister. The secretary' s minutes for April 6th were read and approved, motion made by Ann, seconded by Colleen. There was no Treasurer' s report as there was no report from City Hall. The Planning Commission requested the Committee to go over a list of signs of historical significance to be saved. A letter was returned to the Planning Commission to save the clock on the south-east corner of Barton and Mt. Vernon and the Grqna Terrace Barber Shop barber pole. Colleen suggested that we look into saving the Community Center and Bell Tower before the building is torn down. Vi will talk Lo the Planning Commission about this. Art Show Ann reported that all went well but that there was not enough publicity. It was suggested that ye work on more publicity and also send out invitations. New Business Country Fair, november 7th. Discussion was me ue on wording of flyer to be prepared this year. This will go cut in the September sewer billing ana should be ready by the third "eek in August. The next meeting will be July 6th. There will be N0 meeting in August. The meeting was adjourned at 7 40 PM. Respectfully submitted, Hannah Laister, Secretary COUNCIL AGENDA ITEM #5 A (i '(a) RECEIVED EMERGENCY OPERATIONS COMMITTEE J N 1 7_ 1992 MINUTES January 20 , 1992 CITY CLERK'S DEPT The meeting was called to order by the chairman Jim Hodder at 7 00 p m The minutes of December 16 , 1991 were read and approved MEMBERS PRESENT- Vic Pfennighausen, Eileen Hodder, Jim Hodder and Gary Eldridge COUNCIL LIASON REPORT - Vic reported that RAndy will not be able to attend our meeting for the next several months due to work related commitments COMMITTEE REPORTS - Vic put the shock springs underneath the generator The generator and the radios are all operational OLD BUSINESS - Handouts on the Disaster Conference attended by Cindy Williams were given to each member NEW BUSINESS - A copy of the San Bernardino County Emergency Management Plan was received and will be reviewed A motion was made to send Gary Eldridge to the "Aircrash Disaster in the 90 ' s" at the Ontario Marriot Hotel and the appropriate expenses paid Motion carried Having no other announcements the meeting was adjourned at 7 30 p m Eileen Hodder Secretary COUNCIL AGENDA ITEM #5A L?(d RECEIVED EMERGENCY OPERATIONS COMMITTEE J U N i 711992 MINUTES CITY CLERK'S DEPT APRIL 20 , 1992 The meeting was called to order by the chairman Jim Hodder, at 7 10 p m The minutes of March 16 , 1992 were read and approved MEMBERS PRESENT Gary Eldridge, Vic Pfennighausen, Eileen Hodder and Jim Hodder COMMITTEE REPORTS - All equipment is operationa The generator was run BUDGET REPORT - Vic will submit a request fora packat radio system out of the remainder of the 1991 budget Budget for 1992-1993 is as follows SPECIAL DEPARTMENTAL EXPENSE 500 00 Maint and Operation of Epuipment 300 00 Travel & Conferences & Meetings 1000 00 EMERGENCY EQUIPMENT 1 Medical 600 00 2 Emergency Pump 400 00 3 Shelves 3W085 800 00 TOTAL $3600 00 Motion to approve the budget was made and carried OLD BUSINESS - Vic and RAndy visited the San Bernardino Emergency Operations Center on April 11 , 1992 They also have a fully equipped mobile unit We will participate in the Grand Terrace Day Fair on June 6 , 1992 We will submit an application to Sharon Koragon The next meetinjwe will work on Volume 11 The next meeting will be May 18 , 1992 The meeting was adjourned at 8 10 p m - / Eileen Hodder Secretary RECEIVED-, CITY OF GRAND TERRACE J U N 1 7 1992 EMERGENCY OPERATIONS COMMITTEE CITY CLERK'S DEPT MINUTES May 18 , 1992 The meeting was called to order by the chairman Jim Hodder at 7 03 p m The minutes of the April 20 , 1992 meeting were read and approved MEMBERS PRESENT Gary Eldridge, Jim Hodder, Eileen Hodder and Vic Pfennighausen GUESTS PRESENT Randy Anstine COUNCIL LIASON REPORT No new business COMMITTEE REPORTS All equipment was operational The committee agreed to let the Crime Prevention Committee use three of our generators at the Grand Terrace Fair on June 6 , 1992 It will be understood that the generators will be returned to the EOC building that evening OLD BUSINESS Randy was given the master book foi Volume II He will copy the pages of the County volume that we need, to finish our volume II Having no other new business , the meeting was adjourned at 8 11 p m Eileen Hodder Secretary DATE June 19, 1992 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE. June 25, 1992 SUBJECT COMCAST CABLE ACCESS PROPOSAL FUNDING REQUIRED NO FUNDING REQUIRED XX The City Council, at the meeting of May 14, considered an Access Proposal to provide community access programming in Grand Terrace, as outlined in the existing Franchise Agreement During the discussion, questions were raised that required additional research to answer The General Manager of Comcast Cable has provided a packet of information to each Councilmember addressing the issues The previous staff report, proposal, and new information are also attached STAFF RECOMMENDS THAT COUNCIL 1 REVIEW THE GRAND TERRACE ACCESS PROPOSAL, AND SUGGEST ANY MODIFICATIONS IF DESIRED 2 ADOPT THE GRAND TERRACE ACCESS PROPOSAL, AND ITS ASSOCIATED TIMETABLE TS yjm Attachments COUNCIL AGENDA ITEM # 7A DATE ay 7, 1992 STAFFNIONIIMINO1111111i *AP REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE May 14, 1992 SUBJECT COMCAST CABLE ACCESS PROPOSAL FUNDING REQUIRED --rg) NO FUNDING REQUIRED XX The City of Grand Terrace has been negotiating with Comcast Cable to upgrade its Community Access Program, as outlined in the existing Franchise Agreement The Franchise Agreement provides personnel and equipment to coordinate community cable access in Grand Terrace Attached is the proposal for the Council ' s review and cpmment The proposal addresses the three primary areas of concern, as described in Section VIII of the proposal They are as follows * Providing quality transmission capabilities * Providing additional coverage of community events * Ensuring improved community involvement by way of an Access Coordinator The General 4anager for Comcast Cable, Mr Terry McNally, is in attendance to answer any questions regarding the access proposal STAFF RECOMMENDS THAT COUNCIL * REVIEW THE GRAND TERRACE ACCESS PROPOSAL, AND SUGGEST ANY MODIFICATIONS IF DESIRED * ADOPT THE GRAND TERRACE ACCESS PROPOSAL, AND ITS ASSOCIATED TIMETABLE TS yjm Attachment COUNCIL AGENDA 11 L.M # " GRAND TERRACE ACCESS PROPOSAL E OBJECTIVE o Establish enhanced public and governmental access facilities through the upgrade of current mobile and studio equipment In addition, facilitate increased usage of access availability by community at large using Community Outreach Program TI GOAL o Upgrade facilities and establish community outreach program by no later than the beginning of fourth quarter 1992 TII STRATEGY o Upgrade existing mobile van with dedicated remote equipment and improve physical appearance of vehicle o Establish new studio facilities subsequent to the move of ad insertion equipment to the Blue Mountain headend location o Develop and activate local playback capability to include new character generator with enhanced graphics , editing capability, live and tape delayed insertion facility, and studio interface o Augment current access coordinator position for Grand Terrace with Ontario Access capabilities to expand remote capabilities and increase community coverage o Develop Outreach Program to facilitate greater usage of equipment, facilities , and channels IV FACILITIES IMPROVEMENTS A MOBILE VAN Reconfigure mobile van to allow for increased remote usage to include 1 2 Panasonic Camera Head 2 2 Panasonic 8x Auto Focus Zoom Lenses 3 2 Panasonic Camera/VCR Remote Controller 4 2 Panasonic Pan/Tilt Head 5 2 Panasonic AC Adapter 6 2 Panasonic Genlock Adapter 7 2 Panasonic RCU Adapter 8 2 Panasonic 1" Viewfinder 9 1 Panasonic Active Switcher 6x Input 10 Panasonic Triple Rack Mount B/W Monitors 11 For-A Color Character Generator with Y/C 12 2 Camera Tripods 13 Panasonic S-VHS VCR 14 1 Panasonic Color Monitor/Tuner Cables , Connectors , Carrying Cases 15 Electronic Inventor/Generator * does not include van exterior and interior rehac B STUDIO/PLAYBACK FACILITY reconfigure ad insertion facilities to studio/playback facility 1 Rehab Studio facilities 2 1 Laired CG-7000 Y/C Character Generator 3 2 Sony 3/4" VTR with editing Capability and 3/4" and S-VHS dubbing capability 4 1 Time Base Corrector V COMMUNITY OUTREACH/INLAND VALLEY ACCESS CENTER o ACCESS COORDINATOR An access coordinator will be provided to facilitate the usage of access equipment, studio and ensure coverage of governmental access events o INLAND VALLEY ACCESS CENTER By augmenting the assets of the Grand Terrace access facilities and those of the Ontario/Fontana system, access coverage of local events including school board meetings , city council meetings, local city committees , and otner similar events will be improved In addition, this combined effort will allow for expansion of special events currently programed by Ontario/Fontana to include Grand Terrace special events programs This includes high school sporting events , community events such as pageants and parades, and leased access capabilities o COMMUNITY OUTREACH PROGRAM The access coordinator will facilitate the use of the improved studio and access equipment by promoting their use by local civic and educational groups Classes for equipment usage and program development will be provid0 at the local studio at least quarterly or more often if interest warrants Target groups for Community Outreach Program o School District o Teachers/ Students in conjunction with Cable in the Classroom o Governmental Committees o Local Library Staff o Boy/Girl Scout Explorer Troops o Other groups as suggested by Grand Terrace City Council VI TIMETABLE May o Presentation of Access Proposal to City of Grand Terrace o Review of proposal by City Council o Acceptance of proposal/adoption of ordinance revising access requirements { June o Incorporation of Grand Terrace Access Facilities into Inland Access Center o Order mobile production equipment to outfit mobile van o Rehab of mobile van o Order new character generator and additional playback equipment o Expansion of event coverage by Inland Access Center July o Installation of mobile van equipment o Installation/Activation of new character generator for city channel o Activation of City Channel 3 for governmental/leased access programming o Development of key contact list for Outreach Program o Notification of local businesses/Chamber of Commerce of upcoming leased access times/fees o Contact School Board to receive authorization for Board video coverage o Order studio upgrade equipment/playback center equipment Aug o Install playback equipment o Begin coverage of School Board meetings and other associated events o Initiate Outreach program Sept o Relocate Ad Insert Equipment from Grand Terrace to Blue Mountain o Begin rehab of studio facilities o Establish full time Access Coordinator Position Oct o Complete studio upgrade o Development/Notification of access class schedule o Fully implement Outreach program including initiation of access classes VII ESTIMATION OF FIRST YEAR EXPENDITURES 1 MOBILE EQUIPMENT $20 , 000 2 REHAB OF MOBILE VAN $ 2 , 500 3 CHARACTER GENERATOR $ 6 , 000 4 PLAYBACK/DUBBING CENTER $15 , 000 5 REHAB OF STUDIO FACILITIES $ 7 , 500 6 OPERATING EXPENSES/SALARIES $35 , 000 VIII CONCLUSION In conclusion, this proposal is developed to address three primary areas of concern 1 Quality the upgrade of the remote van will ensure improved quality of the local City Council and other governmental programs 2 Coverage the augmentation of the Grand Terrace facilities with the Ontario/Fontana group will increase coverage of local events to include local sporting events , community events of interest, and school board meetings 3 Community Involvement The upgraded studio facilities and access coordinator will ensure improved community usage of facilities , increased numbers of trained access users and more interest in the programming GRAND TERRACE ACCESS PROPOSAL I OBJECTIVE o Establish enhanced public and governmental access facilities through the upgrade of current mobile and studs equipment In addition, facilitate increased usage of access availability by community at large using Community Outreach Pro ram II GOAL o Upgrade facilities and establish community outreach program by no later than the beginning of 1992 III STRATEGY o Upgrade existing mobile van with dedicated remote equipment and improve physical appearance of vehicle o Establish new studio facilities subsequent to the move of ad insertion equipment to the Blue Mountain headenl location o Develop and activate local playback capability to include net, character generator with enhanced graphics , edlt,ing capabilit , . - live and tape delayed insertion facility , and studio interface o Augment current access coordinator position for Grand Terrace with Ontario Access capabilities to expand remote capabilities and increase community coverage o Develop Outreach Program to facilitate greater usage of equipment, facilities , and channels IV FACILITIES IMPROVEMENTS A MOBILE VAN Reconfigure mobile van to allow fcr increased remote usage to include 1 2 Panasonic Camera Head 2 2 Panasonic 8x Auto Focus Zoom Lenses 3 2 Panasonic Camera/VCR Remote Controller 4 2 Panasonic Pan/Tilt Head 5 2 Panasonic AC Adapter 6 2 Panasonic Genlock Adapter 7 2 Panasonic RCU Adapter 8 2 Panasonic 1" Viewfinder 9 1 Panasonic Active Switcher 6y input 10 Panasonic Triple Rack Mount B/W Monitors 11 For-A Color Character Generator with Y/C 12 2 Camera Tripods 13 Panasonic S-VHS VCR 14 1 Panasonic Color Monitor/Tuner Cables , Connectors, Carrying Cases 15 Electronic Inventor/Generator * does not include van exterior aol interior rehab B STUDIO/PLAYBACK FACILITY reconfigure ad insertion facilities to studio/playback f,icility 1 Rehab Studio facilities 2 1 Laired CC-7000 Y/C Character Generator 3 2 Sony 3/4 " VTR qith editing Capability and 3/4 " and S-V-= dubbing capability 1 1 Time Base Corrector V COMMUNITY OUTREACH/INLAND VALLEY ACCESS CENTER o ACCESS COORDINATOR An access coordinator will be provided"to facilitate the usage of access equipment, studio and ensure coverage of governmental access events o INLAND VALLEY ACCESS CENTER By augmenting the assets of the Grand Terrace access facilities and those of the Ontario/Fontana system, access coverage of local events including school board meetings , city council meetings, local city committees , and other similar events will be improved In addition, this combined effort will allow for expansion of special events currently programed by Ontario/Fontana to Include Grand Terrace special events programs This includes high school sporting events , community events such as pageants and parades, and leased access capabilities o COMMUNITY OUTREACH PROGRAM The access coordinator will facilitate the use of the improved studio and access equipment by promoting their use by local civic and educational groups Classes for equipment usage and program development will be provided at the local studio at least quarterly or more often if interest warrants Target groups for Community Outreacn Program o School District o Teachers/ Students in conjunction with Cable in the Classroom o Governmental Committees o Local Library Staff o Boy/Girl Scout Explorer Troops o Other groups as suggested by Grand Terrace City Council VI CONCLUSION o In conclusion, this proposal is developed to address three primary areas of concern 1 Quality the upgrade of the remote van will ensure improved quality of the local City Council and other governmental programs 2 Coverage the augmentation of the Grand Terrace facilities with the Ontario/Fontana group will increase coverage of local events to include local sporting events , community events of interest, and school board meetings 3 Community Involvement The upgraded studio facilities and access coordinator will ensure improved community (sage of facilities, increased numbers of trained iccess users and more Interest in the programming DATE June 19, 1992 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE June 25, 1992 SUBJECT REFUSE RATE ADJUSTMENT FUNDING REQUIRED NO FUNDING REQUIRED XX At the City Council meeting of June 1, Council discussed BFI's refuse rate adjustment, pursuant to our Refuse Franchise Agreement (attached) As the Council is aware, the rate is currently divided into two components, a pass-through tipping fee of $5 58, and a service fee portion of $6 70 for a total residential refuse rate of $12 28 per month per unit Staff has asked BFI to provide data on past pass-through rate calculations In 1990, the pass-through rate was based on a figure of 2 29 tons of refuse generated per household per year However, based on segregated records, the actual average tonnage of residential refuse generated was shown to be 1 6 tons per household per year Staff has negotiated with BFI to have the adjusted pass-through rate reflect the 1 6 tons generated per year This adjustment would result in an adjusted pass-through rate of $4 86, and a service fee of $8 39 for a total monthly refuse rate of $13 25 per month During the June 1 meeting, Council discussed rate increases applied in the past that were based on the assumed higher tonnage amount generated per residential unit The argument made by BFI/Loma Linda Disposal was that in November, 1990, the rate split was based on the County's average figure of 2 29 tons generated per unit rather than the 1 6 tonnage figure and, had BFI been aware of this, they would have applied the lower rate to calculate the rate split That rate would have been $11 00 per month, $3 13 pass-through fee, and $7 87 service fee If you carry that argument forward and apply it to each subsequent pass-through or CPI adjustment, the following rates would have been in effect COUNCIL AGENDA ITEM # l]B Staff Report--Refuse Rate Adjzstment 6/18/92 Page 2 ACTUAL RATE INCREASE Date Pass-Thru Service Total 11/90 Rate at Franchise $4 49 $6 51 $11. 00 Award 7/9-0- County Tipping Fee $5 58 $6 51 $12 . 09 Increase - 24 3% 11/91 CPI Service Increase - $5 58 $6 70 $12 . 28 3%o 7/92 County Tipping Fee $6 98 $6 70 $13 . 68 Increase - 25% PROPOSED RATE INCREASE Date Pass Thru Service ] Total 11/90 Rate at Franchise $3 13 $7 87 $11. 00 Award 7/,9 ( County Tipping Fee $3 89 $7 871 $11. 76 ell Increase - 24 3% 11/91 CPI Service Increase - $3 89 $8 11 $12 00 3% 7/92 County Tipping Fee $4 86 $8 111 $12 . 97 Increase - 25% These charts show the actual rate adjustments and the rate adjustments if the pass-through and service fees had been correctly split, based on 1 6 tons generated per household per year Under the current Franchise Agreement, with no action by the Council, BFI/Loma Linda Disposal has the ability to adjust the refuse rate on July 1 to $13 68 per month In addition, the November CPI adjustment, based on an annual CPI increase of 3 8%, would allow an additional increase to $13 93 per month, effective November 1, 1992 BFI has agreed to the proposal that utilizes the 1 6 tonnage split, and to defer its CPI adjustment to July, 1993 In addition, staff had requested that BFI provide bi-monthly billing The calculated cost to provide two extra! billings per year would add 6 cents per month to residential refuse rates STAFF RECOMMENDS THAT COUNCIL 1 ADOPT THE ATTACHED RESOLUTION SETTING THE PASS-THROUGH RATE TO $4 86 AND SERVICE COMPONENT TO $8 11 PER MONTH PER UNIT, AND MOVE THE ANNUAL SERVICE CPI RATE ADJUSTMENT DATE TO JULY 2 AUTHORIZE BI-MONTHLY BILLING AND A 6 CENT INCREASE PER MONTH PER UNIT FOR A TOTAL RESIDENTIAL REFUSE RATE OF $13 03 PER MONTH, EFFECTIVE JULY 1, 1992 TS Kim EXCLUSIVE RESIDENTIAL REFUSE COLLECTION AND DISPOSAL AGREEMENT THIS AGREEMENT is made and entered into this 1st day of November , 1990 , by and between the CITY OF GRAND TERRACE CALIFORNIA ( "City" ) , and LOMA LINDA DISPOSAL COMPANY , INC ( " Contractor" ) RECITALS WHEREAS , the City desires to enter into an agreement witr Contractor for the collection of residential garbage , refuse anc waste material generated within the City boundaries at single family units to include four attached units or less WHEREAS , the Contractor wishes to enter into an agreement wit- the City for said collection , NOW , THEREFORE , it is hereby mutually agreed as follows 1 Incorporation by Reference Refuse Ordinance Chapter of the Title of the Municipal Code is expressly mace a part of this Agreement , and is incorporated herein by reference as if set forth in full Contractor and Ci agree to be bound by all provisions of such Municipal Code or any amendments thereto , or other ordinances that mig-- affect the collection or disposal of Refuse in the Cit\ It is understood that said ordinances are Intended to _, minimum standards and that higher standards and regulation: may be required under this Agreement 2 Term This Agreement shall continue for a period of fi ' = ( 5 ) years from the date hereof At the end of each year this Agreement commencing on November 1 1990 a r : annually thereafter , the term of this Agreement shall extended for an additional one ( 1 ) year , unless with - thirty ( 30 ) days prior thereto either the City or t^- Contractor gives written notice of non - renee,a1 to the oth= party In the event such a notice of non- renewal is give- at any such anniversary date , there shall be five ( 5 ) yea remaining on the term of this Agreement anc such five H year period may nct be reduced for any reascn exc._ - termination for default 3 Residential Defined This Agreement she ' 1 be for collection and disposal of residential ?efuse only defined in Ordinance No 127 , and in no gray shall otne permittees , licensees or agents of the City be prevente: from collecting and/or disposing of cc lmercial refLi= within the City as defined in Ordinance No 127 4 Obligations of Contractor A Contractor undertakes and agrees , for the consideration hereinafter mentioned , to furnish all labor , equipment , and vehicles ( including adequate equipment and vehicles in a stand-by capacity to provide the service herein required in the event of breakdown or equipment out of service ) necessary for the efficient and timely picking up , collecting , removing and disposing of , and to collect , pick up , remove and dispose of Refuse , except as herein otherwise provided and subject' to and in accordance with the terms and provisions hereof B The collection and removal of Refuse by Co tractor shall be , at all times during the term of this Agreement , performed in accordance with this Agreemen The City ' s City Manager or his designated representative ( " City Manager" ) shall have the right to issue all reasonable orders , directions and instructions to Contractor from time to time , with respect to the collection transportation , and removal of Refuse hereunder , the performance of Contractor ' s services hereunder and the Contractor ' s compliance with the provisions of the Ordinances and Rules and Regulations of the City of Grand Terrace as they now exist or may from time to time be amended , and Contractor agrees to comply therewith Such collection and removal of Refuse shall be done in a prompt , thorough lawful and workmanlike manner C All Refuse collected by Contractor hereunder shall be transported in automotive trucks or other suitable motor vehicles All trucks and equipment used within the City shall be maintained at all times , in good mechanical condition , and shall be clean , free of offensive odors and uniformly painted and numbered Ekch piece of equipment shall display a sign of Contractor and his telephone number in lettering a minimum of three inches in height , which shall be subject to approval by the City Manager All truck bodies used by Contractor shall be constructed of metal and shall be watertight The body of each truck shall have a metal cover covering at least fifty percent ( 50% ) of the truck body at all times , and the remaining fifty percent ( 50% ) shall be covered by an airtight , water- proof tarpaulin , securely tied in order to cover Refuse when the vehicle is beinc used to transport its contents to the place of disposal Each piece of equipment shall carry at all times a broor and shovel to ue used for the immediate removal of an spilled material All receptacles , trucks or othe1 vehicles , as well as all utensils used in the collectior of Refuse , shall be of a design and construction reasonably acceptable to and approved by the Cit., Manager -2- i ` n , D All vehicles used by Contractor for collection services hereunder shall be not more than ten ( 10 ) years in age unless by expressed approval of the City Manager All equipment shall be subject to inspection by the City Manager and upon notice given by the City Manager , Contractor shall make the equipment available for inspection At least once annually , a complete inspection of Contractor ' s vehicles shall be made by inspection authorities designated by City Contractor shall at all times comply with all State , County and local health and safety regulations and ordinances Should any inspection by any State , County or local authorities disclose safety defects in vehicles used by Contractor , Contractor shall remedy such defects within two ( 2 ) weeks after notice thereof In no event shall Contractor use any vehicle which is unsafe for use at that time for collection or transportation services hereunder E Contractor shall collect all Refuse from each Residential Unit once each week , but will provide additional collection service wherever such service is necessary to prevent excessive accumulation of Refuse All collection shall be over routes , upon days and between hours specified on schedules which shall be filed by Contractor from time to time with the City Manager for approval All collection shall be made as quietly as possible without unnecessary noise , disturbance or commotion F All Refuse collected by Contractor shall become the property of Contractor immediately upon :he collection thereof , and shall be forthwith removed ana conveyed by Contractor to a place of disposal , w^ ' ch shall be provided , arranged for , or furnished Dy Contractor However , City will have the option of directing Contractor where Refuse will be deposited If this occurs , any increased costs will be passed to City G Should any Refuse be spilled out or dropped by Contractor from any vehicle transporting the same or otherwise , either upon public or private property , it shall immediately be cleaned un and removed by Contractor , at the expense of Contractor - 3- H In the event the Contractor fails , refuses , or neglects to collect and dispose of Refuse set out or pl . ced for collection at the time and in the manners herein required , City may collect and dispose of the same or cause the same to be collected and disposed of , and Contractor shall be liable for all expenses incurred in connection therewith Such remedy of City shall be cumulative and in addition to any and all other remedies it may have in the event of such failure , re=usal or neglect of Contractor The collection and disposal of Refuse by City or by others as aforesaid shall not be deemed an election of remedies which shall preclude City from availing itself of additional remedies for Contractor ' s breach of contract When the regularly scheduled collection day falls on a legal holiday , the Contractor may make his regular collection on that day or he shall be required to make up for the collection missed because of the legal holiday by rescheduling collection for next scheduled work day after such holiday , and shall notify the dwelling occupant of the day for the makeup collection A listing of observed Holidays will be provided to City Manager J Contractor agrees to provide a quarterly large bin collection service during a weekend to be des ' anated by City for the pickup of extraordinary trash , rLooish and debris in connection with a cleanup program Contractor will place 2 by 40 cubic yard containers on a weekend every 3 months ( quarterly ) Containers will -)e picked up the following Monday City will pay for disposal costs only for this service K Contractor shall prepare and furnish to all residential Units not less than ten ( 10 ) days prior to the beginning of or change in any service , schedules setter: rorth the days on which the collections shall be made . Notice shall be in such form as is first approved b the City Manager L When sufficient reason exists , therefore , any any Refuse is not collected by Contractor , he shall furn sn , at his own expense , a tag at least two and seven -eic^:rs inches ( 2-7 /8" ) by five and three-quarters inches - 3/4" ) in size on whicn is stated the reason for the e-usal to collect , leaving such on the premises or af- fed to the receptacle and supplying a copy thereof she City within 24 hours , or Contractor shall make a personal contract with the customer and make a mutual arrangement for the collection -4- r ' 1 A Contractor agrees that no collections shall be made _ between the hours of 8 00 p m and 6 00 a m , provided that the City Manager may waive or modify such limitation when necessitated by conditions beyond the control of Contractor N Contractor shall maintain a business office and provide a toll -free telephone and shall man said office and telephone between the hours of 8 00 a m and 5 00 p m on all collection days Contractor shall forthwith respond to all calls and act upon all reasonable requests pertaining to the collection of Refuse Contractor shall further respond to and forthwith comply with all reasonable requests and instructions from the City Manager pertaining to the collection of Refuse hereunder 0 Contractor agrees to maintain a log book in which shall be listed 1 All complaints concerning collection services , 2 The method in which the complaint was rectified , 3 Tagging or personal contacts regarding non-pickups as provided herein Such log book shall he available for inspection by the City Manager at all times during business hours , on request P At all times during the term of this Agreement , all drivers , employees and agents of Contractor , while actively engaged in the collection of Refuse hereunder , shall be fully clothed with a uniform type of shirt and pants acceptable to the City Manager Q Contractor may contract with owners , residents and proprietors of Residential Units to collect ano dispose of waste materials taken above their normal waste collection These shall be classified as special pick- ups with rates mutually agreed to between Contractor and customer In cases of disagreement , City Manager may arbitrate a mutually-agreed-upon rate R Contractor shall indemnify City and hold City harmless from an) loss , damage or liability resulting from , arising out of , or in any way related to the actions , omissions or operations of Contractor or Contractor ' s agents , servants , or employees , in connection with any of Contractor ' s operations , provided , however , Contractor shall have no obligation of indemnity \' ith respect to the negligence or willful misconduct of City or its employees - 5- Contractor agrees , at Contractor ' s own expense , to carry comprehensive public liability and automobile liability insurance coverage during the full term of this Agreement , with City also named as an additional insured thereunder ( to the extent of Contractor ' s laforesaid indemnity ) , covering liability for bodily njuries , death and property damage , arising out of or in connection with the operations of Contractor , under this Agreement in an amount not less than $5 , 000 , 000 00 , combined single limit for injuries , including death and property damage Contractor further agrees to carry , at Contractor ' s own expense , Worker ' s Compensation Insurance in accordance with the laws of the State of California Certificates from the insuring companies showing the effectiveness of all of said insurance policies will not be subject to cancellation by the companies until thirty ( 30 ) days after written notice to City by registered mail or certified mail of the intention of the company to cancel said policy or policies Such policies shall guarantee paymert or any final judgement rendered against the Contracto, or the City within the coverage provided , irrespecta ' e of the financial condition of said Contractor All of said policies shall be subject to the approval of the City Attorney of City prior to the Parties entering into this Agreement S This Agreement shall not become effective until Contractor shall secure and deliver to City a cood and sufficient surety bond , to be approved by -he City Attorney , in the amount of $25 , 000 00 to secure the full , true and faithful performance of all the terms , obligations and conditions of this Agreement on the part of Contractor Contractor shall present said bond to the City Manager concurrently with the execution of this Agreement , together with receipts showing the payment of premium for such bond Said bond shall not be subject to cancellation and shall be in full force any effect for the full term of one ( 1 ) year and shall be renewed or a new bond furnished , subject to approval as herein provided , not less than thirty ( 30 ) days pro to the expiration of the then existing bond on file rith the City Contractor shall , at all times during the term of this Agreement , maintain on file with the Civ a good and sufficient performance surety bond in a:cordance with the requirements of this Section to secure faithful performance of this Agreement by Contractor -6- T In the event of the termination or cancellation of the insurance or bond required hereunder or the failure of Contractor to provide other such insurance and/or bond as hereinabove provided prior to the effective date of such cancellation or termination , other than due to commercial unavailability of such insurance or bond , this Agreement shall continue , otherwise City may terminate this Agreement by written notice No liability or obligation shall be incurred by City upon the failure of Contractor to secure and maintain on file said insurance and/or bond during the full term of this Agreement , Contractor shall be liable to City for any and all damages suffered by City arising out of such suspension or termination U ( 1 ) The rate which Contractor shall charge to all customers for collection , removal and disposal of Refuse shall consist of the following ( a ) a base service rate mutually agreed in writing by City and Contractor ( which shall be adjusted annually as set forth below) , and ( b ) all charges incurred by Contractor for disposal of Refuse at the San Bernardino County landfill , as such charges are established from time to time by the San Bernardino County Board of Supervisors , or if it becomes necessary for other landdfills to be utilized by Contractor , all changes incurred oy Contractor for disposal thereof , together with charges incurred by Contractor increased hauling distances to such other landfills ( 2 ) The City agrees that to reflect the changes in the cost of living , the base service rate referred to in subparagraph ( a ) above shall be revised annually based upon fluctuations in the Consumer Price Incex for Urban Wage Earners and Clerical Workers for the Los Angeles - Riverside - Anaheim Area as published by the U S Department of Labor , Bureau of Labor Statistics ( " Index" ) As of the first anniversary of this Agreement and every anniversary thereafter ( the " Rate Modification Date " ) , the fees shall be increased or decreased for the ensuing twelve -month period in a percentage amount equal to 100 percent of t`le net percentage change of the index - 7- Increases will not exceed 7% per year Any additional amount above 7% will need approval of City All percentage changes are to be computed as the difference between the Index value for the second full calendar month prior to the Rate Modification Date divided by the Index value for the second full month prior to the commencement of this Agreement Prior to or as soon as possible after each Rate Modification Date , Contractor shall send to City a comparative statement setting out for the Index , ( a ) the Index value for the second , , full calendar month prior to the commencement of this Agreement , ( b ) the Index value for the second full calendar month prior to the Rate Modification Date , ( c ) the net percentage change , and ( d ) the increase or decrease on the next billing date after the City ' s receipt of the comparative statement , the fees charged by the Contractor shall be modified to reflect any charge until a different comparative statement is received by the City ( 3 ) The rates in subparagraph ( a ) above do not include ( a ) the collection and disposal of my materials other than Refuse , ( b ) extraordinary collections of Refuse , including increased volumes of Refuse resulting from flood , hurricane o� similar or different act of God , and ( c ) curbside recycling or } other waste related services which City is required to provide pursuant to the California Integratec Solid Waste Management Act of 1989 , or waste related services that City otherwise desires to provide , and rates for any of such services provided by Contractor shall be mutually agreed between the Contractor and the City , provided however , Contractor shall in good faith negotiate with City for the provision by Contractor of any such additional services requested by City Billing for said additional service shall be by the Contractor Such services , if f a continuinc nature , may be set forth in a resolution of the City Council V Contractor shall bill all charges for collection removal and disposal of Refuse on a quarterly basis directly to the customer and Contractor shall collec- and retain all payments , less a ten percent ( 10 - franchise fee payable to City as set forth below -8- I W ( A ) The Contractor shall pay the City on or before the twentieth ( 20th ) day of the month following previous quarterly billing cycle an amount equal to ten percent ( 10% ) of all charges billed directly by the Contractor for that period for collection and removal of Refuse , provided , said amount will be calculated on the base service charge referred to in paragraph 4U ( a ) above and exclusive of pass-through charges , including disposal In January of each year Contractor shall submit to the City a listing of all uncollectible accounts for the previous year This listing shall show names , locations , period , amount , and reason for delinquency After verification by the City , the Contractor shall be credited with 10% of the service fee amount ( B ) The Contractor shall provide the City with a quarterly report of all billings showing customer maps , locations , class of service ana amount billed 5 Obligations of City A Except as hereinafter otherwise provided , Contractor shall have sole right to pick up , gather , remove and dispose of Refuse until such time as this Agreement is terminated as herein provided City will not let any contract to , or enter into any contract with , any other person , firm or corporation for the performance of the services herein required to be performed by Contractor , except as expressly otherwise herein provided , as long as this Agreement is in effect B City shall protect Contractor ' s rights to such exclusive Agreement by enactment of proper ordinances , and by reasonable enforcement thereof , providing rights do not conflict with the provisions of Public Resources Code 49500 6 Miscellaneous A This Agreement shall not be assigned by Contractor nor shall any services of the Contractor be sublet or subcontracted without the prior written consent anc approval of the City Council of the City , which shal ' not be unreasonably withheld , provided , however , consent to utilize subcontractors shall only be given in cases of unusual material or volume The Contractor shall a, all times be responsible for the performance of any and all subcontractors authorized by the City -9- B It is understood and agreed that the legal status of the Contractor in this Agreement , is that ofq an independent contractor , not that of an agent or employee of the City and , furthermore , Contractor shall have no authority to make any contracts or other type of legal commitments on behalf of the City C The Contractor shall not , nor shall he permit any agent or employee employed by him to request , demand or accept either directly or indirectly , any compensation or gratuity from any person , firm or corporation for services hereunder except as herein provided D The Contractor shall , in person or by his agent , visit the office of the City Manager at such times as said City Manager shall from time to time designate for the purpose of discussing any matters or subjects relating to the performance of this Agreement E In the event any problems arise , or appa-ent conflicts or discrepancies appear concerning definitions of terms , it shall be the responsibility of the City Manager to make a determination as to interpretation The City Manager shall seek the advice of the CitylAttorney , when appropriate The Contractor shall hav the right to appeal to the City Council , and thereafter , Contractor shall be entitled to all remedies at law or in equity F The failure of either party at any time to require performance by the other of a provision shall in no ;, affect the right of such party entitled to performance to enforce the same threafter Nor shall the waiver c " either party of any breach of any provisilon hereof be construed to be a waiver of such provision or of any succeeding breach thereof G Any notice that may be given to under or with respect to this Agreement shall be deemed to have been given when delivered personally or when sent by certified mail postage prepaid , adressed as follows If to Contractor at 10412 Richardson St P 0 Box 818 Loma Linda , California 92354 Attn District Manager - 10- With a copy to P 0 Box 3151 Houston , Texas 77253 Attn Secretary If to City at 22795 Barton Road Grand Terrace , California 92324-5295 or to such other address as designated hereunder by such party H City reserves the right to determine , in the exercise of its powers to provide for the public health and welfare , whether technological or other changes relating to Refuse collection materially affect the necessity of or level of the services provided for hereunder , and , in such case , the level of service hereunder shall be adjusted by City , and this Agreement shall be reviewed and revised accordingly , or City may terminate this Agreement by giving Contractor one ( 1 ) year notice thereof The Contractor shall be entitled to meet and consult with the City regarding the changes in Refuse collection it is relying on for termination or adjustment of the level of service The City shall not exercise this right arbitrarily or capriciously I Either the Contractor or City , upon ninety ( 90 ) days written notice to the other party , may cancel this Agreement for breach by the other party of any material obligation unless , prior to such noticed termination date , the complained of breach is substantially cured J Notwithstanding any provision herein to the contrary , the Contractor shall not be liable for the failure to perform hereunder if such failure is caused by a catastrophe , riot , war , governmental order or regulation , strike , fire , accident , act of God or other similar or different contingency beyond the reasonable control of the Contractor - 11 - IN WITNESS WHEREOF , the parties hereto have executed this agreement on the date first above written ATTEST CITY OF GRAND TERRACE I By Deputy City Clerk ; Mayor I APPROVED AS TO FORM LOMA LINDA DISPOSAL COMPANY , INC A California Corporation Con;trac for By City Attorney 1 Title By Title I 1 I i - 12- I I 1 G I I June 17, 1992 STAFF REPORT C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE June 25, 1992 AGENDA ITEM NO SUBJECT YEAR-END BUDGET REVIEW AND ADJUSTMENTS FUNDING REQUIRED _X__ FUNDING REQUIRED The City Staff conducts an annual year-end budget review to make any necessary corrections in revenue and expenses that occurred as a result of unanticipated changes Identified revenue and expense adjustments along with justification are as follows Adjustments to Revenue for Fiscal Year 1991/1992 10-700-04 Sale of Interest in Mortgage Loans $ 268 , 214 This amount reflects the revenue received from the sale of Mortgage Loans by the La Verne-Grand Terrace Housing Finance Agency to Magnus Capital, Inc Adjustments to Revenue for Fiscal Year 1992/1993 10-700-05 State Office of Traffic Safety Grant $ 13 , 000 The City has applied for a $13 , 000 grant from the State Office of Traffic Safety to purchase a Roadside Sobriety Checkpoint Trailer for use by the Sheriff ' s Department The trailer has been ordered and full reimbusement is expected in August 1992 This revenue is offset by expenditures included in the adjustments to expenditures 27-470-08 Summer Youth Employment Program Grant $ 5 , 000 As the Council is aware, Summer Youth Program costs are fully reimbursed by a grant from the County Career Training and Development Department This revenue is offset by expenditures included in the adjustments to expenditures COUNCIL AGENDA ITEM # SA Adjustments to Expenditures 10-160-250 City Attorney - Professional Services ($ 12 , 000) To reflect allocation of attorney fees to the CRA 10-190-215 Non Departmental - County Administration $ 17 , 000 Fee to Collect Property Taxes Unbudgeted charges from the County to collect property taxes Charges have not increased , from last year, however staff inadvertently overlooked this line item during preparation of the 1991-92 Budget 10-190-260 Insurance and Surety Bonds $ 30, 000 As Council is aware, the City of Grand Terrace participates in the Southern California; Joint Powers Authority Every year a liability deposit adjustment is paid and this year it amounted to $32 , 944 which was $20, 000 higher than expected In addition our workers compensation insurance increased nearly $10, 000 to $36, 000 as a result of new childcare center employees and increased use of work release personnel 10-190-700 Purchase of CRA Mortgage Loans I $ 5, 000 This reflects the consideration paid to, the CRA for the purchase of the La Verne-Grand Terrace Mortgage Loans 1 10-410-701 Roadside Sobriety Checkpoint Trailer $ 13 , 000 The city has applied for a $13 , 000 grant from the State Office of Traffic Safety to purchase a Roadside Sobriety Checkpoint Trailer for use by the Sheriff ' s Department The trailer has been ordered and full reimbursement is ;expected in August 1992 1 27-470-110 Summer Youth Employment Training Prograp $ 5 , 000 I As the Council is aware, Summer Youth Program costs are fully reimbursed by a grant from the County Career Training and Development Department Increase necessary to cover salary costs for June 1992 CHANGES IN PROJECTED YEAR-END FUND BALANCES AS A RESULT OF YEAR-END BUDGET ADJUSTMENTS General Fund Increased Revenue Estimate $ 286, 214 Increased Appropriations -65, 000 Decreased Appropriations 12 , 000 Proposed Increase to Fund Balance 233 , 214 J i Revised Projected Fund Balance (Unreserved) $ 349 , 259 Summer Youth Employment Training Program Fund Increased Revenue Estimate $ 5, 000 Increased Appropriations -5, 000 Proposed Change to Fund Balance -0- Revised Projected Fund Balance $ -0- , Staff Recommends that Council 1 INCREASE FY 1991/1992 ESTIMATED REVENUE $268 , 214 TO REFLECT PROCEEDS FROM SALE OF INTEREST IN MORTGAGE LOANS 2 INCREASE FY 1992/1993 ESTIMATED REVENUE $13 , 000 FOR STATE OFFICE OF TRAFFIC SAFETY GRANT PROCEEDS 3 INCREASE FY 1992/1993 ESTIMATED REVENUE $5, 000 FOR SUMMER YOUTH EMPLOYMENT PROGRAM GRANT PROCEEDS 4 DECREASE APPROPRIATION $12 , 000 FOR CITY ATTORNEY FEES 5 INCREASE APPROPRIATION $17 , 000 FOR COUNTY ADMINISTRATIVE FEE TO COLLECT PROPERTY TAXES 6 INCREASE APPROPRIATION $30, 000 FOR INSURANCE AND SURETY BONDS 7 APPROPRIATE $5, 000 FOR CONSIDERATION PAID FOR PURCHASE OF CRA MORTGAGE LOANS 8 APPROPRIATE $13 , 000 FOR ROADSIDE SOBRIETY CHECKPOINT TRAILER 9 INCREASE APPROPRIATION $5, 000 FOR SUMMER YOUTH EMPLOYMENT TRAINING PROGRAM