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07/29/1992 ...... FILE COPY c T r ry•VEM�E►. r July 29, 1992 22795 Barton Road Grand Terrace CITY OF GRAND TERRACE California 92324-5295 Civic Center (714) 824-6621 Regular Meetings 2nd and 4th Thursday -tikbillifit 6 30 P M Byron R Matteson Mayor Hugh J Grant Mayor Pro Tempore Gene Carlstrom Ronald M Christianson Herman Hilkey Council Members .. Thomas J Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE ADJOURNED REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS July 29 , 1992 GRAND TERRACE CIVIC CENTER 6 30 P M 22795 Barton Road x Call to Order - * Invocation - * Pledge of Allegiance - * Roll Call - STAFF COUNCIL CONVENE COMMUNITY REDEVELOPMENT AGENCY RECOMMENDATIONS ACTION 1 Approval of 7/09/92 Minutes Approve 2 Approval of Check Register No Approve CRA072392 ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1 Items to Delete 2 SPECIAL PRESENTATIONS None 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non- controversial They will be acted upon by the Council at one time with- out discussion Any Councilmember, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion A Approve Check Register No 072392 Approve B Ratify 07/29/92 CRA Action C Waive Full Reading of Ordinances on Agenda 1'_ _ Y i► COUNCIL AGENDA STAFF COUNCIL 07/29/92 - Page 2 of 2 RECOMMENDATIONS ACTION D Approve 7/9/92 & 7/10/92 Minutes Approve E Award Street Sweeping Contract Award F Appoint Planning Commissioner Appoint G Approve Staff Attendance to the Approve League of California Cities Downtown Revitalization/Main Street Program Conference in San Jose - August 6-7 , 1992 4 PUBLIC COMMENT 5 ORAL REPORTS A Committee Reports (1) Crime Prevention Committee Accept (a) Minutes of 5/18/92 (2) Historical & Cultural Accept Committee (a) Minutes of 7/6/92 B Council Reports 6 PUBLIC HEARINGS - 6 30 P M None 7 UNFINISHED BUSINESS None 8 NEW BUSINESS A Accept Dedication in Exchange Approve Appro- for Improvements - 12887 Mount priation Vernon (Lopez) Authorize RFP B FY 1992-93 Annual Assessment, City of Grand Terrace Landscaping and Lighting District 89-1 9 CLOSED SESSION ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON AUGUST 13 , 1992 AT 6 . 30 P M AGENDA ITEM REQUESTS FOR THE 8/13/92 - MEETING MUST BE SUBMITTED IN WRITING TO - „- THE CITY CLERK'S OFFICE BY NOON 8/6/92 J - tA r J J tl 1 i^ {F - _ r , ,i ,, PENDING C R A APPROVAL CITY OF GLAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - JULY 9 , 1992 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 9 , 1992 at 6. 30 p m PRESENT Byron Matteson, Chairman Hugh Grant, Vice Chairman Gene Carlstrom, Agency Member Herman Hilkey, Agency Member Thomas J Schwab, Executive Director Randall Anstine, Assistant City Manager Brenda Stanfill, Secretary Phil Bush, Finance Director John Harper, City Attorney ABSENT Ronald Christianson, Agency Member Patrizia Materassi, Planning Director Joe Kicak, City Engineer APPROVAL OF JUNE 25, 1992 CRA MINUTES CRA-92-29 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY AGENCY MEMBER HILKEY, CARRIED 3-0-1-1 (VICE-CHAIRMAN GRANT ABSTAINED AND AGENCY MEMBER CHRISTIANSON WAS ABSENT) , to approve the June 25, 1992 CRA Minutes APPROVAL OF CHECK REGISTER NUMBER CRA063092 CRA-92-30 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY VICE CHAIRMAN GRANT, CARRIED 4-0-1-0 (AGENCY MEMBER CHRISTIANSON WAS ABSENT) , to approve Check Register No CRA063092 Mayor Matteson adjourned the CRA meeting at 6: 40 p m , until the Adjourned Special CRA/City Council meeting, to be held July 10, 1992 at 7 00 p m CHAIRMAN of the Community SECRETARY of the Community Redevelopment Agency of Redevelopment Agency of the the City of Grand Terrace City of Grand Terrace C R A AGENDA ITEM NO. 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE JULY 23, 1992 CHECK REGISTER NO CRA072392 µ CHECK OUTSTANDING DEMANDS AS OF JULY 23, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25417 GENE CARLSTROM STIPENDS FOR JULY, 1992 $150 00 25419 RONALD CHRISTIANSON STIPENDS FOR JULY, 1992 150 00 25426 HUGH GRANT STIPENDS FOR JULY, 1992 150 00 25430 HERMAN HILKEY STIPENDS FOR JULY, 1992 150 00 25435 BYRON MATTESON STIPENDS FOR JULY, 1992 150 00 TOTAL $750 00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND 13 (0 APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY Z v a z a CD 0 C) 2 Px.,_E4, 6,2/ 33 I) aPHILLIP BUSH FINANCE DIRECTOR 'fl -v 73 O Z f- O 4-' 4, CITY OF GRAND TERRACE DATE JULY 23, 1992 CHECK REGISTER NO 072392 5., CHECK OUTSTANDING DEMANDS AS OF JULY 23, 1992 NUMBER VENDOR DESCRIPTION AMOUNT P7852 LEAGUE OF CA CITIES WORKSHOP MATERIALS, AMERICANS WITH DISABILITIES ACT $ 26 94 P7853 J & M SILKSCREEN T-SHIRTS FOR SUMMER YOUTH STAFF 537 13 P7854 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 7/2/92 142 07 P7855 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 7/2/92 80 24 P7856 POSTMASTER-COLTON POSTAGE FOR METER 2,000 00 P7857 LARRY MAINEZ PLANNING INTERN, 6/20-7/2/92 504 00 P7858 STATE OF CALIFORNIA FEE FOR CONFIRMATION OF SUBVENTION FUNDS, 1991/1992 100 00 P7859 PERS RETIREMENT FOR PAYROLL ENDING 7/3/92 694 21 P7860 SOUTHERN CA EDISON COMPANY CASH PAYEMNTS FOR 7/8/92 618 99 P7861 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 7/8/92 294 81 P7862 CITIZENS BANK ESCROW GOOD FAITH DEPOSIT FOR PICO PARK LAND PURCHASE 5,000 00 P7863 O SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 7/9/92 30 65 P7864 Z WENDI HAWKINS PAYROLL FOR TERMINATED EMPLOYEE, 7/13/92 127 01 P7865 C) SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 7/13/92 207 85 P7866 D SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 7/13/92 14 74 P7867 m SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 7/15/92 414 60 C)O P7868 2 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 7/15/92 64 88 Z i 25387 3, NORMA CENTNER REFUND FOR RECREATION PROGRAM 18 00 n r . 25388 ili JALENE ISAAC REFUND FOR RECREATION PROGRAM 25 00 › ! 25389 DARAH CAMPOBASSO REFUND FOR RECREATION PROGRAM 50 00 134 25390 * SHARI BLACKWELL REFUND FOR RECREATION PROGRAM 25 00 C ; 25391 p MARCELLA MILLER REFUND FOR RECREATION PROGRAM 25 00 rn.. 25392 CLAIRE HOWARD REFUND FOR RECREATION PROGRAM 15 00 25393 DORINDA STOTTLEMYER REFUND FOR RECREATION PROGRAM 50 00 1 CITY OF GRAND TERRACE DATE JULY 23, 1992 CHECK REGISTER NO 072392 CHECK OUTSTANDING DEMANDS AS OF JULY 23, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25394 MRI GRAND TERRACE, INC REFUND ON BUILDING PERMIT $ 550 00 25395 SOLANO PRESS BOOKS MATERIALS ON ENVIRONMENT, PLANNING 39 71 25396 STATE OF CALIFORNIA MATERIALS ON PLANNING/ZONING/DEVELOPMENT LAWS, PLANNING 54 00 25397 KEENEY/ANELLE REFUND FOR CASH DEPOSIT 5/8/90 500 00 25398 KEENEY & SONS REFUND FOR CASH DEPOSIT 2/13/89 500 00 25399 RICHARD ZUD DISCING MOUNT VERNON/GRAND TERRACE ROAD AND NEWPORT 250 00 25400 CA PLANNING/DEVELOPMENT SUBSCRIPTION TO CA PLANNING DEVELOPMENT REPORT 191 98 25401 GARY AKERS REFUND FOR WASTEWATER DISPOSAL SERVICES 4 82 25402 DAN FOLEY REFUND FOR WASTEWATER DISPOSAL SERVICES 8 50 25403 RONALD ROSSI REFUND FOR WASTEWATER DISPOSAL SERVICES 22 95 25404 AA EQUIPMENT MAINTENANCE SUPPLIES 10 93 25405 AT&T INFORMATION CENTER MAINTENANCE ON PHONES FOR JULY,1992 AND RENT PHONE FOR EMERGENCY OPERATIONS CENTER FOR 5/16-8/1/92 182 48 25406 AIRKEM PROFESSIONAL PRODUCTS JANITORIAL SUPPLIES, CIVIC CENTER 544 51 25407 ANA ALFORD INSTRUCTOR FOR SEWING CLASS 108 00 25408 ALTA-DENA DAIRY DAIRY PRODUCTS FOR CHILD CARE 230 40 25409 ARLINGTON COMPUTER PRODUCTS TWO LASER PRINTERS, FINANCE & CITY CLERK 1,668 00 25410 BFI WASTE SYSTEMS TRASH PICK-UP FOR SENIOR CENTER, JULY, 1992 74 14 25411 BAYLESS STATIONERS OFFICE SUPPLIES AND PAPER FOR COPIERS 639 33 25412 BEST COMPUTERS KEYBOARD FOR PLANNING COMPUTER 63 57 25413 DANIEL BUCHANAN PLANNING COMMISSION MEETING, 7/2/92 50 00 25414 AMERICAN PLANNING ASSOCIATION MEMBERSHIP FOR 1992/1993 75 00 25415 CA MUNICIPAL BUSINESS TAX ASSOC MEMBERSHIP FOR 1992/1993 40 OOr 25416 CAL TECH SILKSCREEN ART WORK FOR TOUR DE TERRACE 296 31 o- 25417 GENE CARLSTROM STIPENDS FOR JULY, 1992 300 00, 2 CITY OF GRAND TERRACE DATE JULY 23, 1992 CHECK REGISTER NO 072392 CHECK OUTSTANDING DEMANDS AS OF JULY 23, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25418 CHINO VALLEY PRODUCE PRODUCE FOR CHILD CARE $ 142 83 25419 RONALD CHRISTIANSON STIPENDS FOR JULY, 1992 300 00 25420 CITY CLERKS ASSOC OF CA MEMBERSHIP FOR 1992/1993 75 00 25421 CITY OF COLTON WASTEWATER DISPOSAL SERVICE FOR JULY, 1992 33,373 42 25422 DIANA CONDOR INSTRUCTOR FOR BALLET AND TAP DANCE 660 00 25423 DICKSON CO/INLAND EMPIRE STREET SWEEPING FOR JUNE, 1992 2,050 00 25424 E & L LANDSCAPING MAINTENANCE FOR JUNE, 1992, TERRACE PINES 200 00 25425 FEDERAL EXPRESS EXPRESS MAIL FOR PLANNING 52 50 25426 HUGH GRANT STIPENDS FOR JULY, 1992 300 00 25427 STANLEY HARGRAVE PLANNING COMMISSION MEETING, 7/2/92 50 00 25428 WILLIAM HAYWARD INSRUCTOR FOR KARATE AND SELF DEFENSE CLASSES 349 60 25429 HEALTH NET HEALTH INSURANCE FOR AUGUST, 1992 3,973 48 25430 HERMAN HILKEY STIPENDS FOR JULY, 1992 300 00 25431 INLAND COUNTIES INS SERVICES LIFE INSURANCE FOR AUGUST, 1992 132 75 25432 INSTRUCTORS BOOK CLUB READING MATERIAL FOR CHILD CARE 15 79 25433 INTERSTATE BRANDS CORP BAKERY GOODS FOR CHILD CARE 62 85 25434 KICAK & ASSOCIATES ENGINEERING SERVICES FOR 6/15-6/30/92 6,859 00 25435 BYRON MATTESON STIPENDS FOR JULY, 1992 300 00 25436 MUNIMETRIX, INC RENT SOFTWARE, CITY CLERK, JULY-SEPTEMBER, 1992 142 50 25437 RAY MUNSON PLANNING COMMISSION MEETING, 7/2/92 50 00 25438 NCR CORPORATION SOFTWARE SUPPORT FOR AUGUST, 1992, FINANCE 74 35 25439 NATIONAL SAFETY COUNCIL MEMBERSHIP FOR 1992/1993 170 00 25440 ONE STOP LANDSCAPE SUPPLY DUMPING CHARGES FOR JUNE, 1992 122 68 25441 PHIL PAGE OPEN/CLOSE PARK ON DEBERRY, MAY & JUNE, 1992 97 50 3 CITY OF GRAND TERRACE DATE JULY 23, 1992 CHECK REGISTER NO 072392 CHECK OUTSTANDING DEMANDS AS OF JULY 23, 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25442 PACIFIC BELL PHONE FOR CHILD CARE, COMPUTER MODEM, AND PAY PHONES AT CIVIC CENTER $ 274 87 25443 PATTON SALES CORP FILE CABINET FOR FINANCE 487 50 25444 KATHY PIERSON INSTRUCTOR FOR TINY TUMBLERS AND GYMNASTICS 559 20 25445 DENNICE PRECIE INSTRUCTOR FOR CHILD CRAFT AND CREATIVE DANCE CLASSES 400 00 25446 R H A ARCHITECTURAL SERVICES FOR JUNE, 1992, BARTON ROAD 38 08 25447 ADRIAN REYNOSA SCOREKEEPER FOR SLO-PITCH SOFTBALL, 6/18-7/12/92 105 00 25448 5 E RYKOFF & COMPANY FOOD FOR CHILD CARE 960 82 25449 COUNTY OF SAN BERNARDINO LABEL LIST AND MAP COPIES FOR PLANNING 627 80 25450 COUNTY OF SAN BERNARDINO STREET SUPPLIES 196 68 25451 SHERIFF RICHARD WILLIAMS LAW ENFORCEMENT AND CRIME PREVENTION OFFICER FOR AUG 1992 78,269 00 25452 SAN BERNARDINO MEDICAL EMPLOYEE PHYSICALS, JUNE, 1992 210 00 25453 SIGNAL MAINTENANCE, INC SIGNAL MAINTENANCE AND REPAIR OF SIGNAL AT BARTON AND CANAL FOR JUNE, 1992 534 61 25454 JIM SIMS PLANNING COMMISSION MEETING, 7/2/92 50 00 25455 LOUISE SMITH REIMBURSEMENT FOR OFFICE SUPPLIES 33 64 25456 W SNOW TIRES/SERVICE CENTER TIRES FOR CITY TRUCK (F150) 314 63 2545- --SOUTHERN-C-A-EDI-SON-COMPAN-Y EL-ECTRI-C-FOR C-MILD-C-ARE, C-IV-IC-C-EN-T-ER, PA-RK-S, SIGNALS, AND STREET LIGHTS 8,627 37 25458 SOUTHERN CA GAS COMPANY GAS FOR CIVIC CENTER, CHILD CARE, AND SENIOR CENTER 136 30 25459 -- SO CA JOINT POWERS INSURANCE HEALTH NETWORK INSURANCE FOR AUGUST, 1992 663 00 25460 SOUTHWEST ENTERPRISES SUPPLIES FOR RECREATION SUMMER PROGRAMS 197 39 25461 STAPLES STORAGE CABINET FOP CRIME PREVENTION AND OFFICE SUPPLIES 554 94 25462 THE SUN NOTICE OF PUBLIC HEARINGS AND PERSONNEL ADS 456 81 : 25463 TRI-COUNTY OFFICIALS UMPIRES FOR SLO-PITCH SOFTBALL, 6/16-6/30/92 54 00 4 w CITY OF GRAND TERRACE DATE JULY 23, 1992 CHECK REGISTER NO 072392 CHECK OUTSTANDING DEMANDS AS OF JULY 23 , 1992 NUMBER VENDOR DESCRIPTION AMOUNT 25464 UNDERGROUND SERVICE ALERT NOTIFICATION OF ALERTS, JULY, 1992 $ 12 00 25465 FRAN VAN GELDER PLANNING COMMISSION MEETING, 7/2/92 50 00 25466 WAXIE JANITORIAL SUPPLES FOR CHILD CARE 132 86 25467 WESTERN EXTERMINATORS PEST CONTROL FOR CHILD CARE, SENIOR CENTER, COMMUNITY CENTER, AND CIVIC CENTER, JUNE, 1992 145 00 25468 YOSIMITE WATERS BOTTLED WATER AND COOLER RENTAL FOR SENIOR CENTER, CHILD CARE CENTER, LIBRARY, AND CIVIC CENTER, 7/10/92 159 55 TOTAL $161 ,576 05 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY __A4e .6,42,l PHILLIP BUSH FINANCE DIRECTOR 5 y ; ,; CITY OF GRAND TERRACE PENDING CITY CITY COUNCIL MINUTES COUNCIL APPROVAL REGULAR MEETING - JULY 9, 1992 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 9, 1992 at 6 30 p.m. PRESENT Byron Matteson, Mayor Hugh Grant, Mayor Pro Tem Gene Carlstrom, Councilmember Herman Hilkey, Councilmember Thomas J Schwab, City Manager Randall Anstine, Assistant City Manager Brenda Stanfill , City ClerK Phil Bush, Finance Director John Harper, City Attorney ABSENT Ronald Christianson, Councilmember Patrizia Materassi , Planning Director Joe Kicak, City Engineer The meeting was opened with invocation by Pastor Roger Greenwalt, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Councilmember Carlstrom. Mayor Matteson convened City Council meeting at 6 30 p m Mayor Matteson reconvened City Council meeting at 6 40 p.m. ITEMS TO DELETE Item No 3F - Deferment Agreement (Spangler) SPECIAL PRESENTATIONS 2A. Mayor Matteson announced that the Grand Terrace Recycling Family of the Month for June, 1992 is the Sisters of St Benedict at 22791 Pico Street. CONSENT CALENDAR CC-92-127 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY MAYOR PRO TEM GRANT, CARRIED 4-0-1-0 (COUNCILMEMBER CHRISTIANSON WAS ABSENT), to approve the Consent Calendar with the removal of Item 3F. A. APPROVE CHECK REGISTER NO. 063092 & 070992 B. RATIFY 07/09/92 CRA ACTION COUNCIL AGENDA ITEM# 3 Council Minutes - 07/09/92 Page 2 ' C WAIVE FULL READING OF ORDINANCES ON AGENDA D APPROVE 6/25/92 MINUTES E RELEASE SECURITY DEPOSIT (Keeney, Keeney & Anelle) G RESOLUTION APPROVING A 9/80 COMPRESSED WORK WEEK FOR THE PURPOSE OF PIR QUALITY PUBLIC COMMENT None ORAL REPORTS 5A Committee Reports 1 Crime Prevention Committee (a) Minutes of 4/13/92 CC-92-128 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY MAYOR PRO TEM GRANT, CARRIED 4-0-1-0 (COUNCILMEMBER CHRISTIANSON WAS ABSENT), to accept the Crime Prevention Committee Minutes of April 13, 1992 5B Council Reports Mayor Matteson, expressed his concern about the communication between the City Councilmembers, Staff members and the EOC in the case of a major earthquake where we may loose all electricity and power City Manager Schwab, stated that the City will utilize the FM radio system that we currently have in place The City looking into buying partible 5 watt handheld HT's. We are researching to see if we can get these radios through the County, if not we 'll have to come back to Council for an appropriation Mayor Matteson, questioned the Wastewater Workshop with the City of Colton City Manager Schwab, indicated that there will be a joint Council meeting between the City of Colton and the City of Grand Terrace in the City of Colton Council Chambers on duly 14, 1992Ht 5 30 p m At the meeting they will discuss the history of the problem with the tertiary and the plan with a couple of alternatives on what they feel is the most appropriate method to utilize ;the tertiary treatment There may be a possible service fee increase to cover the cost of this treatment. Mayor Pro Jem Grant, expressed his appreciation us and Lois Lauer Realty for displaying their flags on tneb Fourth ara yof July Council Minutes - 07/09/92 -Rage 3 Councilmember Carlstrom, stated that he attended the monthly meeting of the Omnitrans & SANBAG Boards and reported that the environmental impact report is in on the Congestion Management Program. He reported that at the SANBAG meeting they voted for a 4% raise for the SANBAG staff and the vote on that issue was about 60% for and 40% against He stated that he was against it. He felt as though the State, County, and City Governments are in the financial trouble that they are in today because of unsound reasoning. Councilmember Hilkey, commented that a recent earthquake caused his electricity to be out including the phone system He expressed his concern that if a larger earthquake were to happen there would be no communication between staff and council He asked that we go to the Emergency Operations Committee to come up with a recommendation to say whether the plan we have now is okay or to come up with a recommendation that is prudent yet useful . He questioned the status of Comcast's improvements on the telecast He stated that he would like a status update on the School Study City Manager Schwab, stated that he is setting up a meeting with omcast to iscuss the type of equipment that is available before we order the equipment It is their hope that they quality picture of the City Council Meetings as get soontter as possible. He reported that the school District Feasibility study was supposed to be in last week, however, he spoke to the consultant who stated that there is one report that must be obtained from the State before the study can be completed. They indicated that they have not yet received that report, however, if they do not receive that report by next week they will send a draft report to us Councilmember Hilkey, questioned whether or not the consultant has set up a time to give a presentation. City Manager Schwab, commented that it would be appropriate for the Councilmembers to see the report before the presentation. Councilmember Hilkey, stated that the City has an opening on the Planning Commission and indicated that there will be interviews on Friday July 10, 1992. Mayor Pro Tem Grant, commented that the Emergency Operations Plan that the Committee worked on suggested that Council Members be authorized as a part of the Emergency Team and that Council Members were to appoint first and second alternates. He stated that nothing ever came of that. City Manager Schwab, stated that forms will be mailed out for the Council Members to fill out to designate an alternate member. Council Minutes - 07/09/92 t page 4 ' Motion to add an item to the agenda to accept the resignation of Planning Commissioner Ron Wright CC-92-129 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 4-0-1-0 (COUNCILMEMBER CHRISTIANSON WAS ABSENT) , to add an item to the agenda to accept the resignation of Planning Commissioner Ron Wright Accept resignation of Planning Commissioner Ron Wright and vacate the position CC-92-130 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM CARRIED 4-0-1-0 (COUNCILMEMBER CHRISTIANSON WAS ABSENT) , to accept the resignation of Planning Commissioner Ron Wright and vacate the position, ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 7 00 p m , until the Adjourned Special City Council meeting to be held July 10, 1992 at 7 00 p m for the purpose of interviewing and selecting a Planning Commissioner to fill the vacancy that exists City Clerk of the City of Grand Terrace MAYOR of the City of Grand Terrace r 4 PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES ADJOURNED SPECIAL MEETING - JULY 10 , 1992 An Adjourned Special meeting of the City Council of the City of Grand Terrace was called to order in the Conference Room, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 10, 1992 at 7 15 p m PRESENT Byron Matteson, Mayor Gene Carlstrom, Councilmember Ronald Christianson, Councilmember Herman Hilkey, Councilmember Brenda Stanfill, City Clerk Patrizia Materassi, Planning Director ABSENT. Hugh Grant, Mayor Pro Tem Thomas Schwab, City Manager Randall Anstine, Assistant City Manager Joe Kicak, City Engineer Phil Bush, Finance Director John Harper, City Attorney Mayor Matteson convened the City Council meeting at 7 . 15 p.m. The City Council interviewed applicants to fill vacancies on the Planning Commission CC-92-131 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to reappoint Dan Buchanan and Ray Munson to additional terms on the Planning Commission with terms to expire June 30, 1996 CC-92-132 MOTION BY COUNCILMEMBER CHRISTIANSON, SECOND BY MAYOR MATTESON, CARRIED 4-0-1-0 (MAYOR PRO TEM GRANT WAS ABSENT) , to appoint Doug Wilson as a member of the Planning Commission with a term to expire June 30, 1992 COUNCIL AGENDA ITEM # 30 4 S Council Minutes - 07/10/92 Page 2 ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 10 00 p m , until an adjourned regular meeting, which is scheduled to be held on Tuesday, July 14, 1992 . CITY CLERK of the City of Grand Terrace and of the City Council thereof. MAYOR of the City of Grand Terrace and of the City Council thereof . 4 ' . DATE 7/15/92 STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE 7/23/92 SUBJECT AWARD OF ANNUAL STREET SWEEPING CONTRACT PROPOSED ACTION Approve awarding the Annual Street Sweeping Contract to the Dickson Company BACKGROUND During the month of July 1992, staff solicited proposals from street sweeping contractors Two contractors responded, and the results are as follows Dickson Company - $51 50 per hour California Street Maintenance, Inc - $52.50 ANALYSIS The City of Grand Terrace is currently under contract with the Dickson Company Based upon the quotes received by staff, along with the past performance of the Dickson Company, staff feels that the interests of the City would best be served by awarding the contract to the,Dickson Company FORM MOTION- AUTHORIZE RENEWING THE ANNUAL STREET SWEEPING CONTRACT WITH THE DICKSON COMPANY, IN THE AMOUNT OF $51 50 PER HOUR COUNCIL AGENDA ITEM# 3� t • H 0 i i July 2 , 1992 City of Grand Terrace City Clerk ' s Office 22795 Barton Road Grand Terrace , CA 92324 J PROPOSAL NO. CSD 92-02 STREET SWEEPING PROPOSAL - _l 1 . A . Proposals shall be submitted on a hourly rate basis . --J Hourly Rate $51 . 50 H. Contractor shall submit names , address , =elephone numbers , of at least three references (municipalities preferred) . Please see partial list of Cities being served I . Contractor shall submit length of time he has been in —1 business of street sweeping. The R .F. Dickson Company , Inc has been in the Street Sweeping business for 42 years , please see our Company brochure for Company history J Contractor shall submit the number of street sweepers he has available in his fleet, and the age of each sweeper Please see attached list of equipment .el R F Dickson Company Municipal Sweeping 12524 Clark Avenue 213/923 5441 Construction Clean up Downey, CA 90242 00/841 7994 i Sweeper Sales �JI Parts and Service principals are those named herein, that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in this proposal, that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work, and that this proposal is in all respects fair and without collusion or fraud BIDDER certifies that affirmative action has been taken to seek out and consider disadvantaged business enterprises for those portions of the work to be subcontracted, and that such affirmative actions have been carefully documented, that said documentation is open to inspection, and that said affirmative action will remain open to inspection, and that said affirmative action will remain in effect for the life of any contract awarded hereunder Furthermore, BIDDER certifies that affirmative action will be taken to meet all equal employment opportumty requirements of the contract documents DATED 7/3 1992 BIDD R iforn St et Maintenance, Inc BIDDER'S ADDRESS BY Jer ostello 1918 W. 169th Street TITLE President Gardena , CA 90247 PHONE ( 310 ) 538-5888 Our hourly rate for street sweeping will be $52 50 I 3 STAFF REPORT DATE July 17, 1992 CRA ITEM ( ) COUNCIL ITEM (x) MEETING DATE 07-23-92 SUBJECT Appointment of One Planning Commissioner FUNDING REQUIRED NO FUNDING REQUIRED XX At an Adjourned Special Meeting of the City Council on July 10, 1992, interviews of five applicants were conducted to fill vancancies on the Planning Commission Moire Huss has been selected to fill the unexpired term on the Planning Commission This term will expire on June 30, 1994 STAFF RECOMMENDS: COUNCIL APPOINT MOIRE HUSS TO FILL THE UNEXPIRED TERM ON THE PLANNING COMMISSION TO EXPIRE JUNE 30, 1994 COUNCIL AGENDA ITEM# 3 F , A s Planning GRAND TERRA( : Department ��"fMEA 1�• TO. City Council FROM Planning Department DATE July 23, 1992 SUBJECT. Request for Out of Town Travel Expenditures League of California Cities Seminar on Downtown Revitalization DISCUSSION Staff is requesting attendance at the League of California Cities Seminar on Downtown Revitalization/Main Street in San Jose on August 6-7, 1992 (refer to copy of seminar, Attachment A) Funds have been budgeted for attendance at this Seminar RECOMMENDATION Council authorize the Associate Planner to attend the Downtown Revitalization/Main Street Program Conference on August 6-7, 1992 Respectfully Submitted, Patrizia Materassi, Planning Director COUNCIL AGENDA ITEM# 3 G Attachment A - Seminar Brochure 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 ♦r AIIIIIIIIIWr _A- �i ` 6itk i- nnouncin • • • •,• .... . `-.1��:, - Downtown Revitalization/Main • 1MIMIIlk Street Program Conference ;"'11111- - Thursday - Friday, August 6 - 7, 1992 Fairmont Hotel League of - . _ - 170 South Market Street . . , San Jose, CA 95113-2395 _.Ca�lfornla . hies, 408-998-1900 WHO SHOULD ATTEND ♦ Mayors and Council Members • Planning Commissioners + City Managers JF >` ♦ City Clerks in Non-Manager Cities - r; ♦ Community Development and Planning Directors • Redevelopment Directors and Staff A ♦ Downtown Revitalization Program Managers • Chamber of Commerce Officials ♦ Downtown Business Owners Sc.Association Representatives Learning O................. WHAT rt YOU WILL LEARN The League of California Cities Downtown Revitalization/Main Street Program - . - - - Conference is the ideal forum to keep abreast of the latest downtown revitalization . • . techniques and hear from experts on what's working successfully in California down- .- - • - towns across the state This year's conference focuses on economic development tools for getting through the recession and tough economic times This day and a half . - conference features 19 practical sessions including • • — A special three-session mite-workshop on retail recruitment Downtown Revitalization Field Services Manager Kate JonkaS,of the Oregon Downtown Development Association,will provide hands-on training to city and downtown •• representatives on identifying and recruiting suitable downtown'businesses - — A session on how competing organizations can resolve their differences locally, and the role of the Chamber of Commerce,the Downtown Associations and the - city -+ — An exchange of ideas with Tappan Monroe,Chief Economist,PG&E when he addresses The California Economic Future Challenges and Opportunities for Downtowns" . — A session on recognizing"ethnic economics'as important and profitable segment of the local economy in downtowns A special conference binder will be provided to all attendees that will include a variety of supplemental informational matenals to accompany each session, No spouse program is planned,however,spouses are welcome and encouraged to attend .. any of the sessions receptions and meal functions Meal tickets for spouses or guests, may be purchased at the League Registration Desk Information on local attractions '' will be available 0— . Please note the followin gtlies Hotel Reservation Monday,July 6, 1992 Advance Conference registration Fri ay,July 24, 1992 ® California Cities Work Togethel" Headquarters—1400 K Street Sacramento A9 ;T4G1 M E N T A ' ` ' • Registi(Ition Fee You can rcduce)o.ir cost by registering in advance advance registration must be postmarked not lat,r than Fridal July 24, 1992 After that date the full fee will apply The fee includes p otsam materials 3 programmed meal functions a reception and breaks For any questions regarding registration please contact the Conference Registration Office at 510-283-2113 The one-day registration option is intended primarily to encourage attendance by your mid-level staff who might not otherwise be able to go to this meeting The program and contacts will benefit their professional development. You are urged to consider having them join you for at least one day of the program Full Institute One Day Only 1 Public Officials $170 $100 Non-Public Officials $220 $150 NOTE "Public Officials"includes Main Street Managers "Non-Public Officials includes representatives from Chambers of Commerce, Downtown Associations, businesses and other agencies 4fter July 2-1 please register on-site as follows Full Institute One Day Only, Public Officials $205 $135 Non-Public Officials S255 S185 Payment In order to process registration payment in full must accompany this form Only checks or money orders will be taken No purchase orders To assure this program benefits all who attend please advise us on the registration form if any attendee has a disability requiring special accommodations Hotel Reservations The Fairmont Hotel is offering a special rate of$80 single or twin/double-bedded room (plus 10 percent city hotel tax) To confirm hotel reservations,a deposit in the amount of the first night's guest room rate or a guarantee with a major credit card is required Deposits are refundable if your reservation is canceled 48 hours prior to arrival record your cancellation number Check-in time is 3 00 p m, check-out time is 1 00 p m Luggage may be stored at the Bell Desk Transportation Discount airfares are available for city travel on any Southwest Airlines flight in California Unrestricted ticket vouchers priced at$44 50 per segment($89 00 round trip)may be purchased in advance through the League-sponsored Statewide Purchasing Program Advanced seat reservation recommended by calling toll free 1 800 845-1221 If your city has not already purchased a block of ticket vouchers,contact the program advisor at 1 800 635-3993 for more information Rental Car Discount rates with unlimited mileage are available one week prior and one week after this meeting from Hertz Be sure to plan your transportation needs and call for reservations at least three weeks in advance Please call Hertz Meeting Services at 1 800 654-2240 and identify yourself with the League of California Cities (Meeting Number CV#2149) Directions The Hotel is located in downtov.n San Jose at the intersection of Market Street and Paseo de San Antonio It faces Plaza Park, which is three blocks south of Santa Clara Street By Auto Take downtoµn San Jose exits from I-280/680,I-880 or Highway 101 Valet parking for guests is S6 50 daily The visitor maximum daily rate is S15 Parking is also avatlable in the nearby Ampco Parking Lot at a r^aximum daily rate of $9 50 By Air The complimentary Fairmont van departs From the Fairmont on the half hour and on the hour and arrives at the Airport in approximately 15 minutes wait for the van in front of the baggage claim area Contact the Fairmont Concierge Desk to arrange Express Shuttle Service from San Francisco or Oakland Airports (SFO rate is $25 first passenger,S5 each additional passenger Oakland is$31 first passenger) Registration Fee Advance registrants unable to attend this meeting will receive a refund of the registra- tion fee less a S35 processing charge by submitting a written request to the League of Refund Policy California Cities Conference Registration Office,Box 7005 I afayette CA 94549 510 (Note New Policy) 283-7833(FAX) Request for refunds must be received by the last business day before the Conference(Wednesday,August 5, 1992) I , a , 1 Preliminary Conference Overview Thursday,August 6 8 00 am-5 00 pm REGISTRATION OPEN—Fairmont Hotel,Regency Ballroom Foyer,Ballroom Level 9 00- 10 30 am OPENING GENERAL SESSION Welcome • Susan Hammer,Mayor,San Jose • Julie Meter Wright,Director,California Department of Commerce Sacramento Downtown &Beyond Surviving Tough Economic Times Speaker • Bill Parrish,Financial Director of Foxfire,Rabun ap Georgia and former Director of the National Main Street Center 10 30 - 11 45 am CONCURRENT SESSIONS I Part I Demystifying Downtown Retail Market Analysis This is the first of a three-session mini workshop offering cities hands-on training for effective retail recruitment strategies This ses ion focuses on learning how to determine the target market retail opportunities for your downtown Ms Jonkas' talk will parallel the'Downtown Retail Market Analysts Workbook' developed by her,and the manual will be made available in the Conference binder Speaker • Kate Jonkas,Field Services Manager,Oregon 1 owntown Development Association,Portland,Oregon II Managing The Partnerships between Downtown Associations and Chambers of Commerce What are the opportunities for partnerships and strategies for managing the relationship between your Downtown Association and Chamber of Commerce9 Learn what a national survey reveals about trends toward merging versus separating the two organizations and get first hand)information from representatives of two cities on how a complimentary relationship is being worked out so that everyone wins Speakers • Keith Kjelstrom,Associate Coordinator California Main Street Program, Sacramento • Pat Duggand,Director,Livermore Main Stree Program,Livermore • Dave Garth,Director,San Luis Obispo Chamber of Commerce 10 30 am -5 00 pm SHOWCASE-TABLE TOP EXHIBITS The Showcase exhibits feature projects and services relating to downtown rel.italizatton efforts You are invited to participate in the Showcase See the attached application form for detailed information I 12 noon-2 00 pm GENERAL LUNCHEON California's Economic Future Challenges and Opportunities for Downtowns Well-known economist Tappan Monroe of PG&E will share his projections for California's economy with special insights into the implications for California s downtowns Mr Monroe has been helping cities develop growth projections and I determine the future of their downtowns 1 Speaker • Tappan Monroe,Chief Economist,Pacific Gas&Electric Company, San Francisco 3 i Thursday,August 6 (continued) 2 00-3 15 pm CONCURRENT SESSIONS I Part II Determining the Right Businesses for Your Downtown The second in a three-part series this session will focus on developing and testing recruitment targets by way of simple analysis to determine their viability based on population,spendable income and existing competition Ms Jonkas's manuals, `Fill-In-The-Blank Retail Recruitment Workbook,"will be available in the Conference binder Speaker • Kate Jonkas,Field Services Manager,Oregon Downtown Development Association Portland Oregon II Seismic Retrofit-Socio-Economic Costs and Requirements for Preparing for The Big One, The largest percentage of unreinforced masonry buildings (URM s)are located within California's downtowns Faced with legislative mandates to retrofit URM s California cities are embarking on numerous decisions to implement state equirements This session will include a state legislative update and a look at the socio-economic impacts of seismic retrofit with recommendations for cities Speakers • Wayne Donaldson,President,M W Donaldson and Company,San Diego • Martha Blair-Tyler Principal Partner William Spangle&Associates Portola Valley 3 30-4 45 pm CONCURRENT SESSIONS I Part HI Pulling Off A Retail Recruitment Program This is the third in the retail recruitment mini workshop series Kate Jonkas will discuss the elements of an effective retail recruitment program Representatives of other California downtown programs will share their retail recruitment packets and strategies for attracting new businesses Each of the three cities represents a range of financing and outreach effort Speakers • Kate Jonkas,Field Services Manager,Oregon Downtown Development Association,Portland,Oregon • Craig Woolmington-Smith Berkeley Main Street Program • Ralph Austin, San Mateo Redevelopment Agency • Pat Duggand,Livermore Main Street Program II Ethnic Economics Working with Ethnic Groups in Your Downtown to Harness New Economic Power Downtown programs tell their stones of integrating existing ethnic groups into the downtown economic revitalization program Roger Kooi will describe his program's success in making downtown Santa Ana a nucleus of Hispanic retail and business enterprise in the region while Mr Ted Dang from Oakland will discuss how to tap ethnic economic poi'er Speakers • Roger Kooi,Director Santa Ana Downtown Development Division, Santa Ana • Ted Dang,Realtor/Developer,Chairman,Oakland Chamber of of Commerce, Oakland 5 30-7 30 pm RECEPTION—(in front of the Fairmont Hotel) "Music in The Park" Join the local festivities sponsored by the San Jose Downtown Association An area will be reserved for League conferees 4 Friday,August 7 ` 4 A 7 30 am -2 00 pm REGISTRATION OPEN—Regency Ballroom Foyer 7 30-9 00 am BREAKFAST BRIEFINGS Breakfast Briefings are a chance to meet informally with an expert on the topic}ou have selected After a brief presentation they will be on hand to answer your questions and engage in discussion I Main Street Program Overview A briefing on the Main Street Program,including how to enter the program and its benefits to cities Speaker • Pat Noyes,State Coordinator,California Maur Street Program II Parking and Traffic Issues San Luis Obispo has among the most innovative parking and traffic solutions in a California downtown Ms Block will discuss their financing strategies for new parking structures,their parking meter program at Christmas,and their employee parking program Speaker • Lynn Block,Administrator,San Luis Obispo Business Improvement Association HI Historic Preservation Issues in a Downtown Program This will be an ideal time to address your question regarding historic building designation,preservation and rehabilitation as it relates to the rest of your down town programs For many cities,preservation of their historic buildings in the core area is the jumping-off point for a downtown revitalization program Speaker • John Memtt,Executive Director,California PI eservation Foundation,Oakland IV Dealing with The Homeless in Your Retail Core The City of Berkeley's program for dealing with homelessness and other social problems downtown has been recognized nationally This is a chance to learn how their program operates utilizing the philosophy that social problems require social service solutions as opposed to police intervention Speaker • Eric Landes-Brenman,Homeless Coordinator,Berkeley V Eliminating Crime Downtown The City of Vallejo has been a leader in the area of Community Oriented Policing and has developed several crime prevention programs geared to their downtown including an escort program for seniors downtown walking beats,and establishing the downtown as a special police district Take advantage of the opportunity to learn more about these programs and see how you scan adapt them to your own community Speaker ♦ Gerald Galvin Police Chief,Vallejo I Friday,August 7 (continued) 9 15- 10 30 am GENERAL SESSION Building An Interdependent Downtown Community and Economy by Balancing Uses Downtown revitalization is about building a complete community with interdependent uses including housing,retail,office,transit,cultural and civic uses This session will share the lessons to be learned from the efforts and funding strategies of the San Jose downtown revitalization program Speakers • James Forsberg,Assistant Executive Director San Jose Redevelopment Agency San Jose • Roberta Mundy,President Mundy&Associates,San Francisco 10 45 am - 12 noon CONCURRENT SESSIONS I Building Renovation Programs that Reap Big Economic Benefits Building renovation programs have an important economic multiplier effect in your downtown Well-known architect,contractor and historic building renovation developer Wayne Donaldson will share information on the various strategies for stimulating building renovation His talk will be complemented by a presentation on the Fort Bragg facade improvement program and the way this downtown program has learned how to spend money to make money Speakers • Wayne Donaldson,MA,President,Milword Wayne Donaldson&Associates, San Diego • Jay Turner,Executive Director,Fort Bragg Main Street Program II Downtown Image Enhancement Through Promotions and Marketing Learn ways to diversify your downtown promotions and marketing program to feature all types of businesses including professional and service businesses Also find out how to effectively have promotions co-sponsored to save money and staff time in producing promotions Speakers • Jeff Eichenfield,Development Specialist II,Alameda Redevelopment Agency Alameda • Mimi Paulsen Promotions Coordinator San Jose Downtown Association, San Jose 12 noon-2 00 pm CONCLUDING GENERAL LUNCHEON The Art of Making It Happen How to Be A Leader in Bringing the Parties to Agreement Making a downtown revitalization program happen involves complex four-party dynamics including the city,the private sector(business and building owners),down- town organizations and the general public Ms Kaye will lead a lively luncheon session demonstrating how you can facilitate bringing these parties together to mutually agree on common goals and programs Speaker • Jude Kaye,Senior Staff Consultant,The Support Center of San Francisco 2 00 pm ADJOURN 6 4 , C -V1 L PREVENTION COMMITTEE RECEIVED MPPTING J U L 1 '41992 4EET I aNC CITY CLERK'S DEPT _•• _ 1 _ - - _- -. ..1 .. S _ ^ PREEZ D_ ck Rol ° ins , -,_ _-7 _ - Secretary C , T} STIFF Sraron Korgan , ^,_ — 1 - ...,. 1._ 1_✓_ t 1„ LtU MSC a s u S t t 2 - J - _ 2 __.1 1.1 11..e $4 , 866 55 3 Reports as fo11osAs Grand terrace Da ,,olunteer l _ _spe=L: c _ this event are 1,ommitec to . 1(Cr4 siorl and completion of their Ie_,i'o - s ' D _ ‘ 7. -- iss [ a_ r r, rntS and L. L- _ ... — — : , If1rmed to ail tFnd 4 1-le next regu1a11} scheduie'i , c:'_11,1- li be ' Dnday , June 8 , ; `492 at 7 00 PM 1 i _ - -,�C _1 - _ --S - 4..1- 1�,. _ ._ - _ - - - _ - _._ - .. _ _ .... meeting wa adjoui ned at 8 28 PM Mike Fasenn,, er Recording Secretary COUNCIL AGENDA ITEM# sty C1)- � RECEIVED A- ta , HISTORICAL & CULTURAL ACTIVITIES COMMITTEE J U L 1 6 1992 Minutes of July 6, 1992 Meeting _;ITY CLERK'S DEPT The meeting was called to order by Chairman Vi Gratson at 7 00 PM. Those present were Randy Anstine, Colleen Edmundsen, Irene Mason, Pauline Grant, Vi and Hannah Laister. The Secretary' s minutes were read and approved on motion_ by Irene, seconded by Colleen. Treasurer' s report- There was no report as there will not ae an official reading until September. Randy reported that our proposed budget was not cut. Old Business Country Fair Flyers have been prepared for correction by Vi. They will then be printed. Historical Review The Union Federal Bank Clock ana the G.T. Barber Pole will oe protected. Monastary Property Sister Caroline sent in pictures of the original house on Pico and a history of the monastery. Glenn and Myra Clark were the original owners. Re-Appointments. Colleen, Pauline and Ann have been re-appointed for four year terms. New Business Election As per City Rules, the first meeting in July ti ere will be an election of officers. I'he slime officers yere proposed on a motion from Pauline, seconded by Irene, all in favor. Vi is Chairman, Hannah Secretary. There will be no meeting in August. Tape Interviews & Pictures• The City Council has asked about the Tape Interviews made by Ann & Tony Petta. They want these put into book form. Randy will have someone professionally transcribe then:. This will be discussed more at the next meeting. The next meeting will be TUESDAY, September 8tn. Zile ineeting was adjourned at 7 30 PM. Respectfully submitted, Je.. 64,4_41 Jtw4t,, Hannah Laister, Secretary COUNCIL AGENDA ITEM# 6-1At a C0.) DATE July 17, 1992 • STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE July 23, 1992 SUBJECT ACCEPT DEDICATION IN EXCHANGE FOR IMPROVEMENTS (LOPEZ) FUNDING REQUIRED NO FUNDING REQUIRED XX The City of Grand Terrace has received a request from Mr Lopez at 12887 Mt Vernon Ave , to dedicate the right-of-way in exchange for road improvements Mr Lopez has indicated that he will provide the curb, gutter, and sidewalk for the project, and is requesting that the City provide the necessary engineering, staking and paving out of Mt Vernon and Main Attached is an estimate of costs from the City Engineer for this project In addition to the costs stated will be $3,500 for engineering and construction staking The City of Grand Terrace has budgeted sufficient funds in our current budget for the roadwork portion of this project, however, there is an old storm dram inlet structure located on this corner that should be upgraded in conjunction with these road improvements This will provide upgraded drainage as well as eliminate the outdated corrugated pipe Sufficient funds exist in the storm dram improvement fund to fund the $8,950 needed for this project STAFF RECOMMENDS THAT COUNCIL 1 COUNCIL AUTHORIZE STAFF TO GO TO BID FOR ROADWAY AND STORM DRAIN IMPROVEMENTS AT 12287 MT VERNON AVE 2 APPROPRIATE$8,950 FROM THE STORM DRAIN CONSTRUCTION FUND FOR THE CONSTRUCTION AND ENGINEERING COSTS FOR THE STORM DRAIN PORTION OF THE IMPROVEMENTS TS yjm Attachment COUNCIL AGENDA ITEM# 8 IN s 1 J , , ,Ncewwww.*. �x_ clTy 1t ; cjRRND TERR CE ,y� X 12 468 22795 Barton Road MEMORANDUM Grand Teriacc California 92324-5295 Civic Center TO Thomas Schwab, City Manager (714) 324 6621 1 FROM Joseph Kicak, City Engineer L DATE June 11 , 1992 ,/ SUBJECT Street Improvements - (Main St /Mt Vernon - NE Corner) Byron R Matteson I have reviewed the proposal from Mr Tony Lopez (letter attached) Mtor regarding the improvements at the northeast corner of Main Street and Mt Vernon Avenue Hugh J Giant NI i or Pro lempor` Pursuant to our discussion, I have reviewed the field conditions and prepared the scope of work and the cost estimate based on that scope Gene Caristrom onald M Christianson Scope of Work Herman Hilkey CouncilMunhers Proposal is to complete the improvements at that corner that would meet the existing ultimate improvements to the east of the subject property Thomas J Schwab on Main Street and to the north of subject pro�erty on Mt Vernon Cn, MtntE" Avenue Additional dedication is required on Mt Vernon Avenue Following is the scope of proposed improvements and the respective responsibilities Property Owner Responsibility Est Cost 1 Dedication of 11 feet on Mt Vernon Avenue and property line return to Main Street (Estimated 1 ,332 s f ) 2 Construction curb and gutter (340 1 f ) $3,400 00 1 3 Construction of sidewalk (1 ,640 s f ) 5,740 00 4 Construction of standard driveway (300 s f ) 1 ,200 00 5 Relocate the existing fence on Main St 750 00 TOTAL ESTIMATED COST TO PROPERTY OWNER W/O R/W $11 ,090 00 1 t , 4 0 Memorandum to Thomas Schwab June 11 , 1992 Page 2 City Responsibility Est Cost 1 Excavation and grading $1 ,050 00 2 Remove corrugated metal pipe (2 ea ) in the intersection 400 00 3 Replace pipe with reinforced concrete pipe 3,250 00 4 Construct inlet structure ( 1 ea ) 2,500 00 5 Base material (433 ton) 5, 196 00 6 Asphaltic paving (164 ton) 5,750 00 TOTAL CONSTRUCTION COST - CITY $18, 136 00 The improvements described as City' s responsibility include the removal of the corrugated metal pipe clear across Mt Vernon and replacing it with concrete pipe Past experience in this City indicates that corrugated metal pipes begin deteriorating at the bottom and after rusting out, total failure occurs from the loads imposed by traffic This has already occurred on several intersections on the east-west streets, where corrugated metal pipes were installed years ago The proposed improvements would bring the City of Grand Terrace portion of that intersection to the standards required by the Circulation Element of the General Plan JK/ct p . .r,g Se .,�. & 4 1 (1) I ® 2 ® 3 ® 4 a , 8 ® 6 ® 7 ® 8 ® 0 0 0 P-42.5/g.'\ la jp.11"' N �` Os/ '7 71 .! G r f. ! 0 7?3'p 72 SD 7£ 3 -' C 1/'2 • • - S4I zl i 7.* ?2560a ..'2 cou -- RAVEN-- - -- - -'- -- 6 ' 0 r- /': 2 p isi, /*" . -�•+ �/- si30 -' 'Jo 7/ 30 7/-3 7/ moo ao 3a 3C +� a�a53-7 c -_4/7 aa5.57 a .5(a7 oaa579 dP5 ..a 1( O/ I SIPf ,, 0 1! ® 1i O iv 0 18 ® Its Q 14 ® 13 7 7/ �,0 7/ 3 Q _ 7/ AP 7' 7/ 'AD 7 -1 O C � 21 •�!7 �/3a 273rJ - 7/ * ' /,3C ' 7/ 30 " 1�90 &07058a aa78 osqooXjo Si --, __ O • 'r12Pr.� -• ; '.. - _:. PO- - zz� / YLS • N C�g 65 G 6as' G GS G5 G/ ‘b1 3 \(1 , 5, _5 4 .__,15 NJ ^n VI N Cr\ -... 44 o565. ��,�5; 09. 5e4 ad5q5aa(�o3 I1 4 3'\ r 6 C ' 7 9 8 �l SOii rZ) I I (� 12 3.3 1 j - .ea I LAj7rn -11 w ® 29 IC* 30 31 ( 2 ® 3 ® 34 3� _ ® : � 35 -a 0,OD ( 1 l phi 5q�'av�5�2` aa.5ldd �lfl. 5�69 ,,,,.2_ ,'' Gr � �' � Z25'ZlfL ?�Sy►d 2tGG1� i 4 '+ MAIN SAN BERNARIPINO RIVERSIL* Tract No. 9170, Ail 8 128/69,70 Amendln Map Tract No. 7396, M.8. 118/ 50,51 •�+^ • •��+ Tti•i+i•• Ns% AAA RA A t A/LR AR - 9 � v L j n W A City Manager Mr J Schwab 22795 Barton Rd. , Grand Terrace Dear Sir. I recently purchased property at 12887 South Mount Vernon Avenue I would like to improve my land with the addition of curb, gutters and sidewalks Does the City of Grand Terrace cooperate in a point venture to improve property in this particular area If so, I am willing to incur the cost of curb and gittPr, if the city can provide the engineering, grading, and staking at no charge. This request is initiated with the understanding that I will have to give some of the land in my parcel to accomplish this request It is requested that you consider this proposal for an immediate improvement for this particular part of our city. Yours, Ton Lopez e. c y 12 463 o , GRAND Tezz c STAFF REPORT :.. I Date July 21 , 1992 22795 Barton Road Grand Terrace Meeting Date July 23, 1992 California 92324-5295 Civic Center Subject Landscaping and Lighting Assessment District 89-1 (714) 824-6621 City Council , as condition of approval , on the recommendation of Planning Commission, formed Landscaping and Lighting Assessment District 89-1 Subsequently, there was an annexation to said District Each year, Engineer' s Report must be prepared, considered by the City Council , for the levy of annual assessment for maintenance and operation of the "District" Byron R Matteson Mayor The annual report takes into consideration the costs of operation and maintenance for the previous year, amount assessed for that year and HughJ Grant projects costs of operation and maintenance for the coming fiscal Mayor Pio Tempore year Based on the above costs and estimates, credits are given for any funds assessed over and above the costs for previous year and adds Gene Carlstrom to the current annual assessments the cost of operation and Zonald M Christianson maintenance for the costs incurred over and above that assessed Herman Hilkey previous year These costs are then spread to the benefiting Council Members properties ThomasJ Schwab t Attached are three resolutions prepared for the Council consideration City M inager STAFF RECOMMENDS THAT CITY COUNCIL 1 Adopt the Resolution ordering the preparation of Plans, Specifications, Cost Estimates, Diagrams and Report ("Engineer's Report") 2 Adopt the Resolution approving the "Engineer's Report" 3 Adopt Resolution of Intention to provide for annual levy and collection of assessments JK/ct COUNCIL AGENDA ITEM# 8 6 f • RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM, ASSESSMENT AND REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, desires to initiate proceedings for the annual levy of assessments for a street lighting district pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California, in what is known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO 89-1 (hereinafter referred to as the "District"), and, WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 1992, and ending June 30, 1993, and, WHEREAS, there has been submitted to this City Council for its consideration at this time, a map showing the boundaries of the area to be annexed and that territory affected by the levy of the assessment for the above referenced fiscal year, and the territory proposed to be annexed, said map further showing and describing in general the works of improvement proposed to be maintained in said Distnct, said description being sufficient to identify the works of improvement and the areas proposed to be assessed for said maintenance thereof, and, WHEREAS, the provisions of said Division 15, Part 2 require a written "Report," consisting of the following 1 Plans and specifications of the area of the works of improvement to be maintained, 2 An estimate of the costs for maintaining the improvements for the above referenced fiscal year, 3 A diagram of the area proposed to be assessed, 4 An assessment of the estimated costs for maintenance work for said fiscal year NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows SECTION 1 That the above recitals are all true and correct SECTION 2 That a map, entitled CITY OF GRAND 'TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 ANNUAL LEVY as submitted to this City Council, showing the boundaries of the proposed area to be assessed and showing the works of improvement to be maintained, is hereby approved, and a copy thereof shall be on file in the Office of the City Clerk and open to public inspection The proposed parcels and properties within said area are those to be assessed to pay certain of the costs and expenses for said maintenance work SECTION 3 That the proposed maintenance work within the area proposed to be assessed shall be for certain street lighting improvements, as said maintenance work is set forth in the "Report" to be presented to this City Council for consideration SECTION 4 That KICAK AND ASSOCIATES, is hereby ordered to prepare and file with this City Council, a "Report" relating to said annual assessment and levy in accordance with the provisions of Article IV, commencing with Section 22565 of Chapter 1 of the Streets and Highways Code of the State of California SECTION 5 That upon completion, said "Report" shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to Sections 22623 and 22624 of said Streets and Highways Code PASSED, APPROVED AND ADOPTED this _ day of , 1992, by the following vote AYES NOES ABSENT ABSTENTIONS BYRON MATTESON, MAYOR CITY OF GRAND TERRACE ATTEST BRENDA STANFILL, CITY CLERK CITY OF GRAND TERRACE APPROVED AS TO FORM JOHN R HARPER, CITY ATTORNEY 1 i J 1 STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE I, BRENDA STANFILL, CITY CLERK of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the meeting of said City Council held on the day of , 1992, and that the same was passed and adopted by the following vote AYES NOES ABSENT ABSTAIN EXECUTED this day of , 1992, at GRAND TERRACE, California BRENDA STANFILL, CITY CLERK CITY OF GRAND TERRACE STATE OF CALIFORNIA [SEAL] RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S "REPORT" FOR ANNUAL LEVY OF ASSESSMENT FOR FISCAL YEAR IN A DISTRICT WITHIN SAID CITY WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, did, by previous Resolution, order the preparation of an Engineer's "Report" for the annual levy of assessments, consisting of plans and specifications, an estimate of the cost, a diagram of the district, and an assessment relating to what is now known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO 89-1 (hereinafter referred to as the "District"), and, WHEREAS, there has now been presented to this City Council the "Report" as required by said Division 15 of the Streets and Highways Code and as previously directed by Resolution, and, WHEREAS, this City Council has now carefully examined and reviewed the "Report" as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said "Report " NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows SECTION 1 That the above recitals are all true and correct SECTION 2 That the "Report" as presented, consisting of the following A Plans and specifications, B Estimate of cost, C Diagram of the Distnct, D Assessment of the estimated cost, is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection SECTION 3 That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Engineer's "Report " PASSED, APPROVED AND ADOPTED this day of 1992, bythe , following vote AYES NOES ABSENT ABSTAIN BYRON MATTESON, MAYOR CITY OF GRAND TERRACE ATTEST BRENDA STANFILL, CITY CLERK CITY OF GRAND TERRACE APPROVED AS TO FORM JOHN R HARPER, CITY ATTORNEY a STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE , I, BRENDA STANFILL, CITY CLERK of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No was duly passed, approved, and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the meeting of said City Council held on the day of , 1992, and that the same was passed and adopted by the following vote AYES NOES ABSENT ABSTAIN EXECUTED this day of , 1992, at GRAND TERRACE, California BRENDA STANFILL, CITY CLERK CITY OF GRAND TERRACE STATE OF CALIFORNIA [SEAL] RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAIN- TENANCE IN AN EXISTIl`TG DISTRICT, PURSUANT TO THE PROVISIONS OF DECISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR PUBLIC H HARING THEREON WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, has previously formed a street lighting district pursuant to the terms and provisions of the "Landscaping and Lightmg Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, in that is known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO 89-1 (hereinafter referred to as the "District"), and, WHEREAS, at this time, this City Council is desirous to take proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District, and, WHEREAS, by petition representing 100% of the effected property owners, said property owners have requested annexation to mid District, as a condition of development and have waived mailed notice of public hearing WHEREAS, at this time there has been presented and approved by this City Council, the Engineer's "Report" as required by law, and this City Council is desirous of proceeding with the proceedings for said annual levy L NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows SECTION 1 That the above recitals are all true and correct PUBLIC INTEREST SECTION 2 That the public interest and convenience requires, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection of special assessments for the continual maintenance of certain improvements, all to serve and benefit said District as said area is shown and delineated on a map as previously approved by this City Council and on file in the Office of the City Clerk, open to public inspection, and herein so referenced and made a part hereof, and proposed changes thereto are set forth in the "Report" of the Engineer, incorporated herein as a part hereof REPORT SECTION 3 That the "Report" of the Engineer regarding the annual levy for said District, which "Report" is for maintenance for the fiscal year 1992-1993, is hereby approved and is directed to be filed in the Office of the City Clerk ASSESSMENT SECTION 4 That the public interest and convenience requires, and it is the intention of this City Council to order the annual assessment levy for the District as set forth and described in said Engineer's "Report," and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expense of said maintenance and improvement as estimated in said "Report " DESCRIPTION OF MAINTENANCE ! Y - 4 SECTION 5 The assessments levied and collected shall be for the maintenance of certain street lighting improvements, as set forth in the Engineer's "Report," referenced and so incorporated herein COUNTY AUDITOR SECTION 6 The County Auditor shall enter on the County Assessment Roll the amount of the assessments, and shall collect said assessments at the time and in the same manner as County taxes are collected After collection by the County, the net amount of the assessments, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said Distnct SPECIAL FUND SECTION 7 That all monies collected shall be deposited in a special fund known as "SPECIAL FUND CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO 89-1" Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintenance and improvement, the City Council may transfer into said funds as it may deem necessary to expedite the proceedings Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution BOUNDARIES OF DISTRICT SECTION 8 Said contemplated maintenance work is, in the opinion of this City Council, of direct benefit to the properties within the boundaries of the Distnct, and this City Council makes the costs and expenses of said maintenance chargeable upon a district, which district said City Council hereby declares to be the district benefitted by said improvement and maintenance, and to be further assessed to pay the costs and expenses thereof Said District a i d shall include each and every parcel of land within the boundaries of said Distnct, as said Distnct is shown on a map as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of the Distnct PUBLIC PROPERTY SECTION 9 Any lots or parcels of land known as public property, as the same are defined in Section 22663 of Division 15, Part 2 of the Streets and Highways Code of the State of California, which are included within the boundaries of the District, shall be omitted and exempt from any assessment to be made under these proceedings to cove,. any of the costs and expenses of said improvement and maintenance work PUBLIC HEARING SECTION 10 NOTICE IS HEREBY GIVEN THAT THURSDAY, THE 13th DAY OF AUGUST, 1992, AT THE HOUR OF 6 30 P M , IN THE REGULAR MEETING OF THE CITY COUNCIL, BEING THE COUNCIL CHAMBERS, IS THE TIME AND PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO THE EXTENT OF THE MAINTENANCE, AND ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION BY THOSE PROPERTY OWNERS AFFECTED HEREBY ANY PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS FOR THE ANNUAL LEVY SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING , o i y 1. NOTICE SECTION 11 That the City Clerk is hereby authorized and directed to publish, pursuant to Government Code Section 6066, a copy of this Resolution in the San Bernardino Sun, newspaper of general circulation within said City, said publication shall be not less than ten (10) days before the date set for said Public Hearing SECTION 12 That the City Clerk is further directed to cause a copy of the Resolution of Intention to be posted upon the official bulletin board customarily used for the posting of notices EFFECTIVE DA'11, SECTION 13 That this Resolution shall take effect immediately upon its adoption PROCEEDINGS INQUIRIES SECTION 14 For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the local agency or department so designated Joe Kicak, City Engineer CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, CA 92324 (714) 824-6621 PASSED, APPROVED AND ADOPTED this day of , 1992, by the following vote AYES NOES ABSENT ABSTENTIONS BYRON MATTESON, MAYOR CITY OF GRAND TERRACE r N! y D cL ATTEST BRENDA STANFILL, CITY CLERK CITY OF GRAND TERRACE APPROVED AS TO FORM JOHN R HARPER, CITY ATTORNEY N STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE I, BRENDA STANFILL, CITY CLERK of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the meeting of said City Council held on the_ Aday of , 1992, and that the same was passed and adopted by the following vote AYES NOES ABSENT ABSTAIN EXECUTED this day of , 1992, at GRAND TERRACE, California BRENDA STANFILL, CITY CLERK CITY OF GRAND TERRACE STATE OF CALIFORNIA [SEAL]