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09/24/1992 CITY ' a FILE COPY REND TERR c t0 September 24, 1992 22795 Barton Road Grand Terrace CITY OF GRAND TERRACE California 92324-5295 Civic Center (714) 824-6621 Regular Meetings 2nd and 4th Thursday - 6:00 p.m Byron R Matteson Mayor Hugh J Grant Mayor Pro Tempore Gene Carlstrom Ronald M Christianson Herman Hilkey Council Members Thomas J Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 i CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS September 24, 1992 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road * Call to Order - * Invocation - Pastor Tom Comstock, Assembly of God * Pledge of Allegiance - * Roll Call - STAFF COUNCIL CONVENE COMMUNITY REDEVELOPMENT AGENCY RECOMMENDATIONS ACTION 1. Approval of 9/10/92 Minutes Approve 2. Approval of Check Register No. Approve CRA092492 ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS None 3 . CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non- controversial. They will be acted upon by the Council at one time with- out discussion. Any Councilmember, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion A. Approve Check Register No. 092492 Approve B. Ratify 09/24/92 CRA Action C. Waive Full Reading of Ordinances on Agenda , COUNCIL AGENDA STAFF 1 COUNCIL 09/24/92 - Page 2 of 2 RECOMMENDATIONS ACTION D. Approve 9/10/92 Minutes Approve E. East Valley Coalition Waste Adopt Characterization Fund Resolution F. Resolution - Temporary In- Adopt stallation of Special Event Balloons and Outdoor Display of Merchandise 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports B. Council Reports 6. PUBLIC HEARINGS - 6. 00 P.M. None 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None 9. CLOSED SESSION ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON OCTOBER 8, 1992 AT 6: 00 P.M. AGENDA ITEM REQUESTS FOR THE 10/08/92 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 10/01/92. PENDING C RA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - SEPTEMBER 10, 1992 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the_ Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 10, 1992 at 6:30 p.m. PRESENT: Byron Matteson, Chairman Hugh J. Grant, Vice-Chairman Gene Carlstrom, Agency Member Ronald Christianson, Agency Member Herman Hilkey, Agency Member Thomas J. Schwab, Executive Director Patrizia Materassi, Planning Director Brenda Stanfill, Secretary John Harper, City Attorney Joe Kicak, City Engineer ABSENT: Randall Anstine, Assistant City Manager Phil Bush, Finance Director APPROVAL OF AUGUST 13 , 1992 CRA MINUTES CRA-92-34 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY AGENCY MEMBER CHRISTIANSON, CARRIED 4-0-0-1 (VICE-CHAIRMAN GRANT ABSTAINED) , to approve the August 13, 1992 CRA Minutes. APPROVAL OF CHECK REGISTER NUMBER CRA082792 CRA-92-35 MOTION BY VICE-CHAIRMAN GRANT, SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0, to approve Check Register No. CRA082792. Chairman Matteson adjourned the CRA meeting at 6:40 p.m. , until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, September 24, 1992 at 6:00 p.m SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CRA AGENDAITEMNO. COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE '" 1 DATE: 09/24/92 CHECK REGISTER NO:CRA092492 OUTSTANDING DEMANDS AS OF: SEPTEMBER 24, 1992 CHECK NO. VENDOR DESCRIPTION AMOUNT P7969 KICAK AND ASSOCIATES ENGINEERING SVCS 8/3-8/30/92 $ 360 . 00 25747 GENE CARLSTROM STIPENDS FOR SEPTEMBER, 1992 150.00 25751 RONALD CHRISTIANSON STIPENDS FOR SEPTEMBER, 1992 150.00 25762 HUGH GRANT STIPENDS FOR SEPTEMBER, 1992 150 00 25767 HERMAN HILKEY STIPENDS FOR SEPTEMBER, 1992 150.00 25772 BYRON MATTESON STIPENDS FOR SEPTEMBER, 1992 150.00 $ 1, 110.00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES n FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY 2 m a z i .6 v PHIL BUSH Z C)m FINANCE DIRECTOR G) Z n a a m401 a0 o P P .', 1 CITY OF GRAND TERRACE DATE: 09/24/92 CHECK REGISTER N0: 092492 OUTSTANDING DEMANDS AS OF: SEPTEMBER 24 , 1992 CHECK NO VENDOR DESCRIPTION AMOUNT P7959 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/2/92 $ 427 . 25 P7960 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/2/92 224.95 P7961 PERS RETIREMENT FOR PAYROLL ENDING 8/28/92 729.29 P7963 DAVID SANDOVAL SUPPLIES FOR SUMMER YOUTH PROGRAM 138.21 P7964 CALLIE HERNANDEZ REFUND,RECREATION EXCURSION 364.00 P7964 CONCEPT FOR MARKETING BUTTONS,RED RIBBON WEEK 500 00 P7965 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/4/92 134.08 P7966 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/4/92 40.95 P7967 n STATE COMPENSATION INS. WORKERS COMPENSATION INS 8/92 4,654.65 O P7968 C SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/8/92 Z 17.47 P7969 511 KICAK AND ASSOCIATES ENGINEERING SVCS FOR 8/3-8/30/92 13,152.00 P7970SO SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/9/92 138.59 C) P7971 v SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/10/92 O P7972 a 6Z m 184.15 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/10/92 2 28 25 r 0 P7973 LARRY MAINEZ PLANNING INTERN, 8/31/-9/11/92 560.00 P7974 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/14/92 ft. n 497.70 Uo P7975 ]) SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/14/92 a 183.34 r P7976 PERS RETIREMENT FOR PAYROLL ENDING 9/11/92 674.00 CITY OF GRAND TERRACE 2 DATE: 09/24/92 CHECK REGISTER NO. 092492 OUTSTANDING DEMANDS AS OF SEPTEMBER 24, 1992 CHECK NO. VENDOR DESCRIPTION AMOUNT P7977 DIANA CONDOR INSTRUCTOR, TAP DANCE (REPLACE LOST CHECK) $ 20 00 P7978 SUE-DEL TALENT AGENCY DEPOSIT FOR ENTERTAINMENT,VOLUNTEER PICNIC 300 00 P7979 SOUTHERN CA EDISON COMPANY CASH PAYMENT FOR 9/15/92 326 87 P7980 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/15/92 93 72 P7981 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/16/92 409 43 P7982 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/16/92 103 25 P7983 SALES GUIDES, INC LOGO PENS FOR VOLUNTEER PICNIC 355 98 25732 CRLAF/CCFP CONFERENCE CONFERENCE REGISTRATION,CHILD CARE 100 00 25733 SOUTHERN CA EDISON COMPANY LEASE PAYMENT,PICO PARK, 1992/1993 500 00 25734 SUNNYSIDE UP COMPANY LOGO WATCHES FOR VOLUNTEER PICNIC 56 78 25735 COUNTY OF SAN BERNARDINO FUEL FOR TRUCKS AND EQUIPMENT 67 91 25736 BARRY MATTHEWS REFUND,WASTE WATER DISPOSAL SERVICES 3 68 25737 PAMELA BASHURA REFUND;WASTE-WATER-DISPOSAL SERVICES -- - 26 63 25738 AT&T INFORMATION CENTER MAINTENANCE ON PHONES FOR 9/4-10/3/92 173 65 25739 ALTA DENA DAIRY DAIRY PRODUCTS FOR CHILD CARE, AUGUST, 1992 230.40 25740 AMERICAN RED CROSS SWIM CERTIFICATES, RECREATION 25741 51 00 ASCOM RENT POSTAGE METER, 10/92-1/93 1�39.00 25742 BFI WASTE SYSTEMS TRASH PICK-UP, SENIOR CENTER, SEPTEMBER, 1992 74 14 CITY OF GRAND TERRACE DATE: 09/24/92 3 OUTSTANDING DEMANDS AS OF: SEPTEMBER 24, 1992 CHECK REGISTER NO. 092492 CHECK NO VENDOR DESCRIPTION 25743 BAYLESS STATIONERS AMOUNT OFFICE SUPPLIES 25744 BRUNICK,ALVAREZ, & BATTERSBY LEGAL SERVICES,LITIGATION, BOOKING FEES $ 52 . 16 25745 CA PARKS/RECREATION SOCIETY MEMBERSHIP FOR 1992/1993 26.21 25746 STATE OF CALIFORNIA 110.00 FINGER PRINT CLEARANCE,CHILD CARE 25747 GENE CARLSTROM 27 00 STIPENDS FOR SEPTEMBER, 1992 25748 CENTRAL CITY SIGN SERVICE 300.00 SIGNS FOR PARK AND STREET 25749 CHEM-CITE INDUSTRIES 527.98 TRASH LINERS/MAINTENANCE SUPPLIES 25750 CHINO VALLEY PRODUCE 437 41 PRODUCE FOR CHILD CARE 25751 RONALD CHRISTIANSON 135.75 STIPENDS FOR SEPTEMBER, 1992 25752 CITY OF COLTON 300.00 WASTE WATER DISPOSAL SERVICES FOR SEPT. 1992 25753 DICKSON COMPANY 33,530.59 STREET SWEEPING FOR AUGUST, 1992 25754 DYNAMIC GRAPHICS, INC. 1,587 50 ART BOOK, RECREATION 25755 E & L LANDSCAPE SERVICE 489.34 MAINTENANCE, TERRACE PINES,AUGUST, 1992 25756 EASTMAN KODAK COMPANY 200.00 MAINTENANCE ON COPIER, AUG. ,EXTRA COPIES,JULY 25757 ELECTRIC SUPPLIES DIST 511.67 MAINTENANCE SUPPLIES 25758 EWING IRRIGATION SUPPLIES 32.88 IRRIGATION SUPPLIES FOR PARKS 25759 FISCHLE INSTANT PRINTING 48.48 PRINT BROCHURES FOR RECREATION 25760 FLOWERS BY YVONNE FLOWERS888.94 FOR MISS JR. GRAND TERRACE 28.86 CITY OF GRAND TERRACE 4 DATE* 09/24/92 CHECK REGISTER NO: 092492 OUTSTANDING DEMANDS AS OF' SEPTEMBER 24 , 1992 CHECK NO VENDOR DESCRIPTION AMOUNT 25761 GATEWAY 2000 COMPUTER,EMPLOYEE PURCHASE $ 1, 680. 00 25762 HUGH GRANT STIPENDS FOR SEPTEMBER, 1992 300 00 25763 W.W.GRAINGER, INC. MAINTENANCE SUPPLIES 52 82 25764 HARPER & BURNS LEGAL SERVICES FOR AUGUST, 1992 2,072 25 25765 WILLIAM HAYWARD INSTRUCTOR, KARATE 246 40 25766 HEALTH NET HEALTH INSURANCE FOR OCTOBER, 1992 3,627 96 25767 HERMAN HILKEY STIPENDS FOR SEPTEMBER, 1992 300 00 25768 HOME DEPOT MAINTENANCE SUPPLIES 66 73 25769 HYDRO SCAPE PRODUCTS IRRIGATION SUPPLIES,PARKS 19 42 25770 INLAND COUNTIES INSURANCE LIFE INSURANCE FOR OCTOBER, 1992 132 75 25771 INTERSTATE BRANDS CORP BAKERY GOODS FOR CHILD CARE 80 57 25772 BYRON MATTESON - - - -- -------STIPENDS-IPENDS- FOR-SEPTEMBER, 1992 300 00 25773 NASCO WEST SUPPLIES FOR CHILD CARE 29 48 25774 ONE STOP LANDSCAPE SUPPLY DUMPING CHARGES FOR 8/5-8/28/92 60 00 25775 PHIL PAGE OPEN/CLOSE PARK ON DEBERRY,AUGUST, 1992 77 50 25776 PACIFIC BELL PHONE FOR CHILD CARE,COMP.MODEM, AND PAY PHONES 2.62.66 25777 PETTY CASH REIMBURSE PETTY CASH, CHILD CARE 27.1.53 ` 5 CITY OF GRAND TERRACE DATE. 092492 CHECK REGISTER NO. 092492 OUTSTANDING DEMANDS AS OF: SEPTEMBER 24 , 1992 CHECK NO. VENDOR DESCRIPTION 25778 KATHY PIERSON INSTRUCTOR,GYMNASTICS AND TINY TIMBLERS $ 644. 00 25779 PRICE CLUB MEMBERSHIP FOR 1992/1993 45.00 25780 ADRIAN REYNOSA SCOREKEEPER FOR SLO-PITCH SOFTBALL, 8/20-9/10/92 2171310 25781 S E. RYKOFF & COMPANY FOOD FOR CHILD CARE 844 78 25782 ROSA SALAZAR BABYSITTER FOR RECREATION PROGRAM 44.63 25783 SHERIFF RICHARD WILLIAMS LAW ENFORCEMENT/CRIME PREVENTION OFFICER FOR OCTOBER, 1992 78,269 00 25784 SAN BERNARDINO MED CLINIC PRE-EMPLOYMENT PHYSICAL, CHILD CARE 60 00 25785 SIGNAL MAINTENANCE CORP. SIGNAL MAINTENANCE FOR AUGUST, 1992 363.52 25786 LOUISE SMITH REIMBURSEMENT FOR OFFICE SUPPLIES 30.90 25787 SOUTHERN CA EDISON COMPANY ELECTRIC FOR CIVIC CENTER, CHILD CARE CENTER, SIGNALS, IRRIGATION, AND STREET LIGHTS 9,274.54 25788 SOUTHERN CA GAS COMPANY GAS FOR CIVIC CENTER, CHILD CARE CENTER, AND SENIOR CENTER 98 56 25789 SO CA JOINT POWERS INSURANCE HEALTH NETWORK INSURANCE FOR OCTOBER, 1992 663.00 25790 STATE COMPENSATION INS. FUND WORKERS COMPENSATION INSURANCE SURCHARGE 47.12 25791 THE SUN NOTICE OF NOMINEES, ELECTION 144.66 25792 CATHY TOTH INSTRUCTOR, AEROBICS 113.60 6 CITY OF GRAND TERRACE DATE: 09/24/92 CHECK REGISTER NO 092492 OUTSTANDING DEMANDS AS OF: SEPTEMBER 24, 1992 - CHECK NO. VENDOR DESCRIPTION AMOUNT 25793 TRI-COUNTY OFFICIALS UMPIRES FOR SLO-PITCH SOFTBALL, 8/16-8/31/92 $ 108 00 25794 UNDERGROUND SERVICE ALERT ALERT NOTIFICATION 5 00 25795 VISA MEETING, MAYOR/MISS GRAND TERRACE AND PRODIGY SERVICE 77 04 25796 WAXIE JANITORIAL SUPPLIES, CIVIC CENTER 110 01 25797 WESTERN EXTERMINATORS PEST CONTROL FOR CIVIC CENTER, CHILD CARE CENTER, SENIOR CENTER, AND COMMUNITY CENTER 145 00 25798 YOSEMITE WATERS BOTTLED WATER FOR CIVIC CENTER, SENIOR CENTER, LIBRARY, AND CHILD CARE CENTER 160 32 $165,961.84 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME ND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. - -- - PHIL BUSH - - - -- - - - FINANCE DIRECTOR JJ a /P PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - SEPTEMBER 10, 1992 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 10, 1992 at 6:30 P.M. PRESENT: Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Gene Carlstrom, Councilmember Ronald Christianson, Councilmember Herman Hilkey, Councilmember Thomas J. Schwab, City Manager Patrizia Materassi, Planning Director Brenda Stanfill, City Clerk John Harper, City Attorney Joe Kicak, City Engineer ABSENT: Randall Anstine, Assistant City Manager Phil Bush, Finance Director The meeting was opened with invocation by Pastor Roger Greenwalt, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Mayor Pro Tem Grant. Mayor Matteson convened City Council meeting at 6:30 P.M. Mayor Matteson reconvened City Council meeting at 6:40 P.M. SPECIAL PRESENTATIONS 2A. Mayor Matteson presented Child Care Services Director, Sandi Ah Sue, Child Care Services Assistant Director, Kathy Varela, and Clerk Typist, Tracey Simmons each with a Five-year Service Award. 2B. Mayor Matteson announced that Mr. and Mrs. Edward Brown of 11984 Paradise Street received the August 1992 Recycling Family of the Month award, adding that the family received gift certificates for The Food Connection, Dominos Pizza, Dimitri's, Verlee's Fancy Pets and Fish, and True Value Hardware. 2C. Mayor Matteson introduced the Superintendent of the Colton Joint Unified School District, Dr. Fischer, who gave a presentation on student performance, vocational education, school personnel, student COUNCIL AGENDA ITEM# 3 Council Minutes - 09/10/92 Page 2 safety, school remodeling and building projects, and the District budget. 2D. City Manager Schwab reported that his investigation of the City's emergency communication system revealed that the City can improve 2ts ability to relay information between Councilmembers and Staff during a disaster through the purchase of (5) FM radios and an additional radio antennae. J.R. Taylor, 22843 Vista Grande Way, Grand Terrace; questioned whether the City Manager had contacted the Disaster Preparedness Office and the Sheriff's Department to ascertain whether the proposed equipme t purchase is recommended. City Manager Schwab, stated that he had not contacted the County Emergency Operations Center. He explained that the City will coordinate emergency communications through the Center but added that the City's primary goal is to facilitate local communication. CC-92-146 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the appropriation of $5,000 for the purchase of (5) FM radios and an external antennae for emergency communication within the City. CONSENT CALENDAR CC-92-147 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to approve the remainder of the Consent Calendar with the removal of Item 3D A APPROVE CHECK REGISTER NO. 082792 & 091092 B. RATIFY 09/10/92 CRA ACTION C WAIVE FULL READING OF ORDINANCES ON AGENDA II E DISADVANTAGED BUSINESS ENTERPRISE PROGRAM GOALS F. APPROVE CITY CLERK'S ATTENDANCE AT SEMINAR - SAN LUIS OBISPO G. CHANGE MEETING TIME FOR CITY COUNCIL/EMERGENCY OPERATIONS COMMITTEE Council Minutes - 09/10/92 Page 3 H. ACCEPT CPOA FOUNDATION GRANT FOR SEAT BELT EDUCATION I. ACCEPT GRANT DEED (LOPEZ) J. AUTHORIZATION TO GO TO BID FOR STREET STRIPING K. 1992/93 APPROPRIATIONS LIMIT ITEMS REMOVED FROM CONSENT CALENDAR 3D. APPROVE 7/14/92 & 8/13/92 MINUTES CC-92-148 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 4-0-0-1 (MAYOR PRO TEM GRANT ABSTAINED) , to approve the July 14, 1992 and August 13, 1992 City Council Minutes. PUBLIC COMMENTS Sharon Taylor, 12634 Franklin Way, Grand Terrace; voiced concern regarding the appearance of the homes on Warbler and Franklin Way. She stated that a neighbor is operating a car building business out of his garage and added that the cul-de-sac on Franklin Way is often congested with vehicles. She expressed apprehension regarding the fire danger inherent in the situation and indicated that she has had to call the Sheriff's Department on separate occasions regarding excessive noise. She reiterated her stance that the business is unsightly and dangerous, stressing her desire that the City act to resolve the matter. Mayor Matteson, inquired as to the address of the home in question. Sharon Taylor, 12634 Franklin Way, Grand Terrace; responded that the home is located at 12614 Franklin Way. She remarked that the resident at that address is a member of Citizen Patrol and asserted that the individual apparently has access to a scanner since the vehicles in the area are relocated when she notifies the Sheriff's Department. Mayor Matteson, assured Ms. Taylor that the matter would be investigated. City Attorney Harper, requested that Ms. Taylor provide the City with documentation regarding the situation in order to expedite the abatement process. . „ t ,l Council Minutes - 09/10/92 Page 4 J.R. Taylor, 22843 Vista Grande Way, Grand Terrace; thanked the City Manager for corresponding with him regarding trees and beautification of the City and suggested that the information be made available to the public. Dick Rollins, 22700 De Berry Street, Grand Terrace; indicated his belief that contractors have been working within the City without business licenses. He expressed chagrin at the number of private individuals who are repairing cars in their garages, adding that the chemicals and solvents used in the process are in violation of the fire code. He recommended that the City regulate resident activities more thoroughly. ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee (a) Minutes of 7/13/92 CC-92-149 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the Crime Prevention Committee Minutes of July 13, 1992 . 2. Parks & Recreation Committee (a) Minutes of 6/1/92 CC-92-150 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER CHRISTIANSON, CARRIED 5-0, to approve the Parks & Recreation Committee Minutes of June 1, 1992. 5B. Council Reports Mayor Matteson, announced that he will attend the San Bernardino County Sheriff's Search and Rescue Demonstrations which will be held at Big Bear on September 12-13 . Mayor Pro Tem Grant, questioned whether the stores that were damaged in the recent fire 'are to be re- designed to comply with the Specific Plan. City Manager Schwab, reported that the City is negotiating with the owner of the bus ness center, indicating the City's willingness business offer an incentive program to modernize the structure but p 4 i, Council Minutes - 09/10/92 Page 5 adding that the owner has the option to rebuild according to the previous design. He reassured the public, however, that the new structure will be an improvement over the prior building. He revealed further that the City is attempting to induce the owner to replace the signs, redo the facade, and repaint the business center, stating that the City has proposed a 25% subsidy for the improvements. He indicated, nevertheless, that the owner has demonstrated a reluctance to incur the remainder of the cost for the building improvements. Mayor Pro Tem Grant, inquired whether the City Manager has any knowledge of the rumored expansion of the Stater Brother's Market. City Manager Schwab, responded in the negative. Mayor Pro Tem Grant, thanked Councilmember Christianson for the record for the articles regarding Mr. Grant's announcement that he will not seek re-election in November 1992 which Mr. Christianson submitted to the local newspapers. Mayor Matteson, questioned the status of the purchase of the Edison property. City Manager Schwab, replied that he received escrow instructions on September 10, 1992, clarifying that the offer of $410,000 was accepted. He added that escrow will close in ten to twelve days, commenting that the City is processing the bond issue to finance the close of the deal. Councilmember Carlstrom, inquired about the robbery that occurred recently at the Mail Mart. City Manager Schwab, reported that at 9: 15 a.m. a black, male adult, armed with a .45 caliber handgun, robbed the Mail Mart, securing $90. He added that the subject escaped westbound on foot but was not apprehended. He commented further that an individual who snatched a woman's purse at Security Pacific National Bank on Barton Road was pursued by a City of Grand Terrace Maintenance worker. The robber was subsequently captured and held by Grand Terrace residents until he was taken into custody by a Sheriff's Deputy. 1 ,Y Council Minutes - 09/10/92 Page 6 Councilmember Carlstrom, expressing pride in the City, commented that crime in the community has decreased by 11% over the past year. Dick Rollins, 22700 De Berry Street, Grand Terrace; recommended that the employee who assisted in the apprehension of the purse snatcher be given a commendation. Commenting that the fire at the business center spread rapidly because there was no fire separation between the ceiling and the roof of the building, inquired whether there was to be such a separation in the attic of the re-built structure. City Engineer Kicak, explaining that the fire code requires a fire wall separation every 3, 000 square feet, stated that the separations in the new building will be installed at intervals less than 3000' . Dick Rollins, 22700 De Berry Street, Grand Terrace; asked whether any sprinklers will be installed in the structure. City Engineer Kicak, replied in the negative. Councilmember Carlstrom, queried the City Engineer as to whether the remainder of the complex will be brought into compliance with the Code. City Engineer Kicak, responded in the negative, stating that a permit has been secured only for the damaged structures and adding that the fire actually began at a fire wall. He clarified that presently the City cannot require the owner to bring the remaining structures into compliance with the Code. Dick Rollins, 22700 De Berry Street, Grand Terrace; suggested that Council consider adopting any Code amendments that may be submitted by the Engineering Office. Mayor Matteson, declared that the City has a new Code but added that the buildings in question were constructed prior to the incorporation of the City. City Engineer Kicak, remarked that the new Uniform Building Code stipulates that the fire wall separations occur every 3,000 squarel feet, adding ,p . ,. , Council Minutes - 09/10/92 Page 7 that the City is enforcing the Code with regard to the modifications of the structure in the business center. Dick Rollins, 22700 De Berry Street, Grand Terrace; mentioning that the owner of Mail Mart indicated that the Planning Commission would not allow the installation of a flag pole at the postal site, voiced his belief that poles less than 27' in height do not require a permit. He asserted his opinion that the flag pole installation should be approved. Mayor Matteson, remarked that the Planning Director is not familiar with the situation and invited the owner of Mail Mart to contact the City regarding the installation of the flag pole. Councilmember Hilkey, proclaimed that November 14, 1992 is the deadline for cities to register for a contest sponsored by USA Today entitled, "Cities Make a Difference" and suggested that Grand Terrace apply to enter the contest. He expressed concern regarding a fire hydrant on Franklin Way that he considers difficult to access. He requested that Staff investigate whether a member of Citizen Patrol has been using a radio inappropriately in the City. He voiced his distress regarding the decline in the number of Grand Terrace students enrolled in Colton High School and expressed concern regarding the number of students who are being bused from Colton into Grand Terrace. Councilmember Christianson, explained that the City currently has an Ordinance which states that political signs shall be posted no sooner than 30 days prior to an election. Remarking that the City Attorney expressed doubt about the constitutionality of enforcing the Ordinance, he encouraged those who have not yet posted political signs to voluntarily refrain from doing so before the 30-day period. He extended thanks to the Sheriff's Department, the Citizen Patrol, and the residents of the community for the decrease in the City's crime rate. Mentioning a favorable article that appeared in a local newspaper regarding the City's budget, he requested that the City Manager clarify whether the City will receive $36, 000 less than anticipated from the State due to the State budget cuts. t Council Minutes - 09/10/92 Page 8 City Manager Schwab, commented that the figures printed in the local newspaper were understated, explaining that the State's cut in the General Fund Property Tax will be 9%, which will equate to a $100,000 loss to the City. He remarked further that the budget article did not address the Redevelopment Agency cuts which will also have an affect on the City. He stressed, however, that the City will not experience any service level reductions for this fiscal year but declared that, if the State's current fiscal policy continues, the City will not be able to provide services at the present level in the future. Adamantly expressing his opposition to the State's fiscal philosophy, he summarized that the State raids 1 the revenue generated by the cities and then enables the cities to raise taxes to compensate for the difference. Councilmember Christianson, inquired as to when the correct State financial figures willibe available. City Manager Schwab, stated that he anticipates that the State Department of Finance will publish more accurate figures by October 1, 1992 . He added that he is attempting to acquire a copy of the State's budgetary bill in order to determine the affect the budget will have on the City and the Redevelopment Agency. I Councilmember Christianson, questioned the status of the City of Colton Wastewater Treatment Assessment. I City Manager Schwab, responded that) the City of Colton indicated that the first of a series of sewer rate increases will begin in October, but he remarked that he has seen no evirdence of an increase. He expressed the opinion that the increases may be deferred until 1993 . 1 Mayor Matteson, remarked that the Cityi's relatively favorable financial position is a direct result of the City's conservative fiscal policy, stating further that the City has been building a financial reserve since 1984. He offered the ! opinion that State and Federal governments operatelat a distance from the people and, therefore, function more autocratically whereas the City His directly accountable to its citizenry. a j 4 p i J Council Minutes - 09/10/92 Page 9 CLOSED SESSION Mayor Matteson announced that City Council went into Closed Session. City Attorney Harper reported that the purpose of the Closed Session was to discuss potential litigation pursuant to Section 54956.9B. No decisions were made ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 8:05 p.m. , until the next regular CRA/City Council Meeting, which is scheduled to be held on Thursday, September 24, 1992. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace J ) A J J STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE- /92 SUBJECT. EAST VALLEY COALITION WASTE CHARACTERIZATION FUND PROPOSED ACTION: Adopt the resolution endorsing expenditure of County of San Bernardino East Valley Coalition Waste Characterization Study Funds to perform a comparative feasibility study for potential regional solid waste transfer/MRF and composting facility sites in San Bernardino County. BACKGROUND: On June 8, 1992, thanks to the action of the Grand Terrace City Council, and the other councils of the East Valley Coalition cities, the San Bernardino County Board of Supervisors authorized the East Valley Coalition to utilize the Waste Characterization Trust Fund, for future AB 939 related studies and/or programs. As Council will recall, the East Valley Coalition continues to meet on a regular basis, to plan programs which will implement the recommendations of the SRRE's. Use of the Waste Characterization Trust Funds to support joint project development, throughout the East Valley, will be a valuable asset in effectively implementing necessary programs. ANALYSIS: The County Solid Waste Management Department, in conjunction with the participating East Valley Coalition cities of Grand Terrace, San Bernardino, Rialto, Colton, Highland, Loma Linda and Yucaipa, have identified a need for consultant analysis, of alternatives in order to meet the recycling goals mandated by AB 939. This analysis will study the existing and proposed facilities, possible alternative sites, number of facilities needed to serve the East Valley, and will make recommendations regarding siting municipal ownership and financing, and determine costs and fees. There will be no cost to the General Fund of the City. Funds to pay the cost of this Alternatives Analysis are available from the Solid Waste Management AB 939 Waste Characterization Trust Fund. FORM MOTION: ADOPT THE RESOLUTION ENDORSING EXPENDITURE OF COUNTY OF SAN BERNARDINO EAST VALLEY COALITION WASTE CHARACTERIZATION STUDY FUNDS TO PERFORM A COMPARATIVE FEASIBILITY STUDY FOR POTENTIAL REGIONAL SOLID WASTE TRANSFER/MRF AND COMPOSTING FACILITY SITES IN SAN BERNARDINO COUNTY. COUNCIL AGENDA ITEM#.3 E_ "4:),41) , REQUEST FOR PROPOSAL EAST VALLEY COALITION ANALYSIS OF ALTERNATIVES FOR MATERIAL RECOVERY FAACIIX ES/TEANSPER STATIONS AND COMPOSTING FACILITIES I. AA.CKGROILNI). The Solid Waste Management Department, m conjunction with the participating East Valley Coalstlon canes of San Bernardino, Rialto, Colton, Grand Terrace, Highland, Lorna Linda and Yucaipa, has idectified a need for consultant analysis of alternatives for developing material recovery faciiides/transfer stations wit/Ts) and composting facilities that will be needed in order to meet the recycling goals mandated by AB 939. This analysis will study the existing and proposed facilities,possible alternative Sites,number of fealties needed to serve the East Valley, and will make recommendations regarding siting, municipal ownershapl and finanag, and determine associated costs and foie. II PROPOSAL REQUIREMENTS: Each Proposal submitted in response to this RkaP shall be submitted in two envelopes, as follows A. One envelope, clearly identified as, "Consultant Experience and Qualificattoes" shall contain Federal Standard Forms 254 and 255.These forms describe the Cansultant't experience and qual;icattons and shall include,but not necessarily be limited to,the following information: !. Farms desiring to respond shall submit their paoposals in sufficient deta i to allow for a thorough evaluation and comparative analysis. The Proposal will not be judged by the volume presented, however, it should be thorough and the Proposal should include, at a uuua una, the following information: a. Induction. Present an introcuction to the Proposal, including a statement of your understanding and approach to the project. b Personnel: Identify the person to be designated Project;4 na„er,neth a detallte summery of hisfher qualifications and background Submit an orgameano al chart showing the name of the Protect Manager, other key personnel, and all supporting;staff armed to the Project. Include a brief resume of each person on the chart hi lt,iting any special qualifications relevant to performance of each task. c Schedules Present a schedule for each task as outlined under 'Secpe of Work", tc reflect the rate frame or period foe each task and a total time forcompletion,including ut-house review Submit a draft schedule with the proposal,and submit a final ecliedule within two(2) weeks of notification of contract approval d. References: The proposal.should contain the eames,phone numbcre,and addresses for at least three(3) references that can attest to the quality of work on similar prcj . B. The second envelope or box shall be sealed and clearly marked "Charges for Professional Services" with the proposer's name The overall costs shall be itemized to reflect cute for each task described in"Scope of Work° L Present a breakdown of the par task cost and estimated tam-hours required to accomplish each task. Include actual salary, admi taativve, assoc cited overhead, travel and personnel coats. 2. The County reserves the right to add or delete tasks within the°Scope of Woik". Comps tton will not be due for deleted tasks. Added tasks shall be negotiated separately based on time and material The County also reserves the ngbi to reject any or all Proposals, and to waive technical errors end discrepancies,and/or waive any informalities of a proposal not affected by law,if to do so will best serve the public interest. C All envelopes or boxes shall be sealed and addressed to. Carrie Hyire, Project Manager County of San Bernardino Solid Waste Management Department 621 E Carnegie Drive,Suite 270 San Bernardino, CA 92415-0017 The envelopes or bps shall be plainly marked"Elm VAL 'Y COON MRP/TS COMPOSTING FACILITY ANALYSIS" III. SCOPE OF'WORK. Alternatives Analyses; TASK 1: ASSEMBLE AND REVIEW PROJECT APPROACH AND LOCAL COND YONS A) Develop and review project approach/Meet with coalition to discuss details and methodology/Review eta coordinate with jurisdictions B) Assemble local conditions data/Specific collection routes/I denaogapbsccs C) Develop a project schedule to final completion TASK 2. DEVELOP MRF/TS AND/OR SATELLITE TRANSFER STATION SCENARIOS A) Analyze existing and proposed facilities B) Determine cities to be served C) Determine the number of facilities that will be required -MRF,M 's, Satellite Treeefer Stations D) Determine what kind of facilities can be established and operating to be in curnpliance with AB 939 1995 recycling goals E) Determine physical requirements of the falities TASK 3: DEVELOP COMPOSTING SCENARIOS A) Analyze existing and proposed fadletles B) Determine cities to be served C) Determine the number of facilities that will be required D) Determine what kind of facilities can be established and operating to be in compliance vela AB 939 1995 recycling goals E) Determine physical requirements of the facilities 2 TASK 4. DEVELOP SITING CRITERIA A) Detornune if facilities could be combined or separate B) Determine sitting requirements and siting criteria for the sites evaluated C) Evaluate five (5) sites. 1) San Timoteo Landfill 2) City of San Bernardino 3) Ague Manse(including the Kellogg Composting Facility) 4) Bu rrtcc Facility at Fontana 5) Riverside County facility at Agua Mansa D) Alternative sites,if required: City of San Bernardino-2 sites Riverside County by Banning or Beaumont-Proposed Composting Facility E) Evaluate ownership of proposed sites- Public or Private TASK 5: PERFORM OPERATIONAL AND ECONOMIC ANALYSIS OF COMPOSTIN?AND MR1/TS SCENARIOS A) Develop facility upping fee cost model/lipping fee analysis from each junadienon B) Develop facility transportation analysis cost model C) Analyze facility capacity need and plant phasing D) Evaluate application of Waste Stream agreements E) Determine costs of facilities F) Determine financing methods for slew municipal facilities TASK 6: PREPARE CONCLUSIONS AND RECOMMENDATIONS A) Determine whether MRF/TS is best combined with composting facility or separate B) Identify areas where new MRF/'rS and composting facilities should be located C) Determine number of facilities needed,including=ting and currently proposed facilities and additional new facilities that need to be developed D) Determine which is more advantageous. private or municipal ownership and operation E) Develop a planned network of facilities to serve the East Valley F) Determine capacity, probable wasteshed,and tipping fee for each site in network G) Develop cost analysis for any new facilities needed TASK 7: PREPARE DRAFT REPORT FOR REVIEW A) Prepare draft report B) Review draft report with Coalition staff C) Revise draft I7) Review second draft with Coalition staff TASK 8: PREPARE FINAL REPORT AND MAKE PRESENTATIONS A) Prepare final report and copies B) Make presentations to Coalition staff C) Make presentadons to East Valley Coalition Schedule, Draft Report due eight (8) weeks after Consultant selection Final Report due four (4) weeks after East Valley Coalition review and comment 3 d j ' ' . a Deliverables Deliverables to the County of San Bernardino Solid Waste Management Department shall inclu ten copies of the draft and twenty copses of the final documents for the alternatives analysts. The final document deliverable shall include ono single-sided photocopy-ready version,and shall include one copy in Wordperfect 5 i on 3.5"diskette IV. SELF-MOM PROCESS: Proposals(ten copies,and one sealed copy of the cost proposal)are due at the address written:in Section II C above by 5.00 p.m. (date) . Proposals will be evaluated based on the criteria listed below. The Department of Solid Waste Management may select finalists for interviews or make a determination based on the Proposals alone. Criteria to be used in the selection process are presented below: A Experience of Firm. A summary of the firm's background and specific e; rience on similar projects should be provided H. Prefect Personnel. Provide the names,qualifications and pertinent experiencv of the Project Manager and other key personnel. A brief description of the responsibilities of each person on this protect should aleo be provided C Approach to the Work. The study requirements outlined herein are meant to be a manes,guideline for the work that is required A detailed outline, including a task by task description of how the work is to be accomplished should be provided A schedule showing the phedeg of tasks and completion dates is also required D References: The proposal should contain the Dames, phone numbers, and addresses of at least three (3) references that can attest to the quality of work on denier projects. V. libellee t1Eni PM,u^N__,,J The County reserves this right to accept all or any part of any proposal,to reject all or any part of any prowl or to reject all proposals If a proposal or any part thereof is accepted and selected, the County Intends to enter into a contractual agreement with,the Consultant(s). The contractual negotratiol be commenced between the selected Consultant(s) and the Solid Waste Management Department. The content of the RFF and stietoeassful Consulhan ' proposal will become an integral part of the contract, but may be modified by the fiial provisions of the conteact(s) If in the Judgement of the County,a contract or contracts for any reason cannot be negotiated, the County may so actiy the Consultant The County shall than be free to select other Consultants from the proposais submitted. Alternately the County may then reject all proposals and dismiss the project or reissue another?lam, VI. CONTRACT REQUIREMENTS: Afrmathe Action. The selected Consultant shall comply with the San Bernardino Affirmative Action Compliance Program,County&'loder MBE/WBE Information attached hereto as Labia"A°,and Bemuse Orders 11246 ant 11375; Title VII of the Civil Rights Act of 1964, San Bernardino County Board Policy NI/WEE 11.15, and section 503 of the Rehabilitation Act of 1973, which is the California Fair Employment Practice Act. The Consultant shall submit the completed forms along w4th their proposals no later than 5:00 p ra. (D;te) , 1992, The Consultant agrees to assert leadership within the community and to put forth gooc fail efforts to achieve full employment and utilization of the capabilities and productivity of all our citizens without regard to race,age,color, sex, religion, ancestry, national origin,marital status, or handicap. 4 Specific questions regarding the Affirmathe A 0n Compliance Progam aloti1d be&:«ed to. Bobby Bivens, Contract Compliance Meer Purchasing Department 777 E.Rialto Avenue San Bernardino CA 92415-0760 Also,the Department has established the following goals for minority business entetprrs- (MBE) and women busses enterprise (WBE) participation for this project. Minority business enterprise E) 15 percent Women business enterprise (V/BE)S percent It:s the Consultant's responsibility to make a suMdent portion of the work amiable to s • traacors and suppliers and to select those portions of the work or material needs consistent with the available fv E and WBEors subcot ano suppliers, so as to assure meeting the goal for MBE and WEB participation. Acompletedeacxiption of the MER and WBE Goals is attached hereto as Exhibit"B" Insurance Requirements: Any contract shall contain indemnity and Insurance provisto ns subsstandally In the form of the attached"General Indemnity and Insurance" (Attached hereto as Exhibit"C") The cost of providing insurance shall on considered as included in the proposal price,and no additional compensation will be allowed therefore. An substantial change to any provision of the attached Insurance Clause desired by the Consultant should be specified in the proposal and will be subject to County approval,rejection,or roodific.ation. Additional Work: The County reserves the right to add or delete tasks vgthir the "Scope of Work" during cowed negotiations without compensation for deleted tasks. VII. YXPRNSES FOR PROPOSAL PREPARATION: Each proposal prepared in response to this RFP shall be prepared at the sole cost and=rouse of the proposer with the express understanding that no claims against the County for reimbursement will be actop ed. VIII. 11„ , OPT COUNTY: The County resolves the right, at us discretion,to pursue any Or all of the following cc.'.-a related to this RFP 1 Issue addenda to the Request for Proposal, 2. Request additional information and/or clarification from the proposers, 3 Negotiate a contract solely on tun basin of the original proposals, 4 Negotiate a contract on the basis of additional u foramatacn 8upptied by 9. proposer; 5 Reject, for any reason,nay or all proposals,permit the timely correction of errors?waive miner deviations and technical e-rors and/or discrepancies and/or waive any infer latzes of a proposal not affected by law; 6 Accept or reject all or any part of any proposal as may be considered to best serve the public i ttere.t, 7 Issue subsequent toques,for proposal or invitation to bid based on refinements of concepts piopo ed an response to this RFP, 5 This Requot for Proposal is not a solicitation and does not obligate the County of Ssu Bernardkao to apt any proposal,negotiate with any proposers, award a contract or to pro ed with the development of any project proposed in response to this RFP The awarding of any Contrast shalt be subject to such prior governmentalapprovals or determinations as may be required or appropriate. IX. PUBJ,Jc pISCLQ,J(JR : All proposals will become the property of the County and will not be subject to return. All information eonteined therein shall be subject to public disclosure under the Public Records Act; submission of the propoiaal$hell be deemed to be a waiver of any exemption or exception to disclosure which the Consultant may otherwise have X. FURTHER.INFOR IATIQN: Interested prospective proposers may obtain additional =formation by calling Carrie Hyke, Project Manager, at (714) 387,0115,FAX(714)387-0130 6 , RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ENDORSING EXPENDITURE OF COUNTY OF SAN BERNARDINO EAST VALLEY COALITION WASTE CHARACTERIZATION STUDY FUNDS TO PERFORM A COMPARATIVE FEASIBILITY STUDY FOR POTENTIAL REGIONAL SOLID WASTE TRANSFER/MRF AND COMPOSTING FACILITY SITES IN SAN BERNARDINO COUNTY WHEREAS, jurisdictions within the State of California are mandated by Assembly Bill 939 (Chapter 1095) and the State of California to prepare a Source Reduction and Recycling Element (SRRE) and a Household Hazardous Waste Element (HHWE), acid WHEREAS, the City of Grand Terrace, along with other jurisdictions in the East Valley of San Bernardino County, have developed Source Reduction and Recycling Elements (SRRE) and Household Hazardous Waste Elements (HHWE) funded by a Waste Charactenzation fee incorporated into the County landfill tipping fee, and WHEREAS, the Source Reduction and Recycling Elements (SRRE) of the majority of East Valley jurisdiction include the use of a Regional Material Recovery Facility (MRF) as a selected alternative for meeting the waste diversion requirements of AB 939 by the year 1995, and WHEREAS, the County has announced the Milliken Landfill will reach capacity and close next year, 1993, which will impact unloading operations at remaining landfills, and WHEREAS, funds are available in the County Waste Characterization Fund, at no cost to the City of Grand Terrace, and WHEREAS, a study of the alternatives for solid waste/transfer in the East Valley is necessary to provide information on costs and necessary facilities NOW, THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, PASS, APPROVE, AND ADOPT this resolution endorsing expenditure of County of San Bernardino East Valley Coalition Waste Characterization Study Funds in an amount not to exceed $150,000 to perform a comparative feasibility study for potential regional solid waste transfer/MRF sites and composting facility in Scope of Work, and 1 Endorses the development of alternative evaluations for l East Valley Solid Waste/Transfer Study, and , . , 2. Recommends the County use monies from the Waste Characterization Fund to finance the Study, and 3. Agrees that for any entity whose pro-rated share exceeds the projected year end (91/92) balance, such deficit will be covered by funds from the total Waste Characterization Fund attributable to the East Valley Coalition, and 4 Designates San Bernardino County as the legal and financial manager of the contract to be executed between the consultant and the Board of Supervisors, and designates the East Valley Coalition Selection Committee as the Project manager with oversight responsibility, and 5 Acknowledges the County's contract with the consultant shall not become effective until resolutions are received from a majority of participating cities ADOPTED this 10th day of September, 1992 ATTEST City Clerk of the City Mayor of the City of Grand of Grand Terrace and of the Terrace and of the City City Council thereof Council thereof e • 4 f , ,NGwwwww�f1 (IT). `J L I n ° - Planning GRRND TERRAC 3 Department VW" neraert TO: City Council FROM: Planning Department SUBJECT: Resolution recommending Special Event Use of Balloons, Banners and Outside Activities Two Occasions Per Year DATE: September 24, 1992 DISCUSSION The Planning Department has been working on procedures to develop fast project tracking in response to facilitate the business demands Staff is working on an information packet for the business community regarding tenant improvements, sign permits, special event banners, business licenses etc Staff has already issued newsletters and counter fliers on building permit processing for the community This is to allow more flexibility basically responding to the demands of the business community The resolution before the City Council is in response to recession times to allow businesses to continue maintaining adequate volume of sales and protect property values The Planning Department and Planning Commission recommends approval of allowing the temporary installation of special event items such as large balloons (non-mylar) and banners as well as outside activities on two occasions per calendar year as noted in the attached resolution Please refer to Attachment A COUNCIL AGENDA ITEM# 3 F 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 , , # DISCUSSION Staff is requesting the City Council to direct staff to prepare the necessary amendments to the City Code Respectfully Submitted, atrizia Materassi, Planning Director Attachments A - Resolution I 1I i 11 1 <<ry { i Plannin 6RAHD TERRAC g ta_ Department ti�YE RESOLUTION NO. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA RECOMMENDING THE TEMPORARY INSTALLATION OF LARGE BALLOONS, ALONG WITH BANNERS AND SPECIAL EVENT SIGNS ON TWO OCCASIONS PER YEAR. TO ALLOW OUTDOORS DISPLAY OF MERCHANDISE WITHOUT CONDITIONAL USE PERMITS ON THE SAME OCCASIONS WHEREAS, recession times justify special provisions to allow business to maintain there volume of sales and ultimately protect property values, and WHEREAS, large balloons, banners and special event signs create a party atmosphere which is consistent with the atmosphere denied during City wide events such as the Grand Terrace Day (parade in the month of June) and The Tour de Terrace (bike race in the month of November,) and WHEREAS, the temporary installation of large balloons, banners, and special event signs promote party atmosphere and that it is consistent with the intent of the Barton Road Specific Plan to create in "alive downtown", a"sense of place"where people will meet, entertain and shop, and WHEREAS, temporary installation of large balloons, banners, special event signs is consistent with the General Plan as it helps to maintain existing business and encourage new commercial development, and WHEREAS, currently, large balloons (helium,) are not permitted Special event signs, banners,pennants and small balloons are not allowed for a total of 120 days per year but not yo exceed 30 consecutive days, within a 90 day period A $110 00 fee is required for this permit $100 00 of this fee is refunded at the end of 30 days when the applicant removes the signs ATTACHMENT A 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 *• WHEREAS, outdoors merchandise displays are consistent with the intent of the Barton Road Specific Plan to promote pedestrian atmosphere and with the General Plan to promote an active commercial corridor 1 WHEREAS, currently the Barton Road Specific Plan allows outdoors display of merchandise subject to a Conditional Use Permit (CUP) process which requires a public hearing The CUP process ensures that possible traffic problems, lack of parking and vandalism are fully mitigated, and k WHEREAS, during special occasions police protection is enhanced and past experience provides no evidence of problems of this nature, and WHEREAS, there is a business community demand for these types of items This past year, we received five (5) requests for installation of helium balloons, the week- end of the Grand Terrace Parade Several business obtained permits for small balloons, special event signs, and pennants to decorate their facades Few businesses displayed merchandise outside their tenant space or in the parking lot Others installed all of the above without authorization 1 NOW THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Grand Terrace, California, as follows 1 1 Allow installation of all items mentioned in this Resolution for two weeks during the year to coincide with the Grand Terrace Day Parade and the Tour de Terrace bike race, with the exception of mylar balloons Advertising balloons (helium and hot air) must be securely anchored to building structures Hot air balloons shall not be used for passenger riding Code Enforcement shall start rafter the events are over for any remaining special event items 1 2 The subject items will be allowed subject to a $10 00 fee over the counter permit (The $10 00 fee corresponds io the Planning Department fee for plan check of final drawings ) ' 1 3 The Planning Commission directs staff to forward this Resolution to the City Council for their consideration and direct staff to prepare necessary code amendments in case approval of Resolution is confirmed 1 1 1 . ' P . l PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace, California, at a regular meeting held on the 17th day of September, 1992 AYES NOES. ABSENT. ABSTAIN: Dan Buchanan, Chairperson Planning Commission ATTEST. Brenda Stanfill, City Clerk APPROVED AS TO FORM John Harper, City Attorney • • RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECOMMENDING THE TEMPORARY INSTALLATION OF LARGE BALLOONS, ALONG WITH BANNERS AND SPECIAL EVENT SIGNS ON TWO OCCASIONS PER YEAR AND TO ALLOW OUTDOORS DISPLAY OF MERCHANDISE WITHOUT CONDITIONAL USE PERMITS ON THE SAME OCCASIONS WHEREAS, recession times justify special provisions to allow business to maintain their volume of sales and ultimately protect property values, and WHEREAS, large balloons, banners and special event signs create a party atmosphere which is consistent with the atmosphere desired during City wide events such as the Grand Terrace Day (parade in the month of June) and The Tour de Terrace (bike race in the month of November), and WHEREAS, the temporary installation of large balloons, banners, and special event signs promote party atmosphere and that it is consistent with the intent of the Barton Road Specific Plan to create in "alive downtown", a "sense of place" where people will meet, entertain and shop, and WHEREAS, temporary installation of large balloons, banners, special event signs is consistent with the General Plan as it helps to maintain existing business and encourage new commercial development, and WHEREAS, currently, large balloons (helium), are not permitted Special event signs, banners, pennants and small balloons are now allowed for a total of 120 days per year year but not to exceed 30 consecutive days, within a 90 day period A $110 00 fee is required for this permit $100 00 of this fee is refunded at the end of 30 days when the applicant removes the signs WHEREAS, outdoors merchandise displays are consistent with the intent of the Barton Road Specific Plan to promote pedestrian atmosphere and with the General Plan to promote an active commercial corridor A Acila 1' 8 ti f , WHEREAS, currently the Barton Road Specific Plan allows outdoors display of merchandise subject to a Conditional Use Permit (CUP) process which requires a public hearing The CUP process ensures that possible traffic problems, lack of parking and vandahsm are fully mitigated, and WHEREAS, during special occasions police protection is enhanced and past expenence provides no evidence of problems of this nature, and WHEREAS, there is a business community demand for these types of items This past year, we received five (5) requests for installation of large helium balloons, the weekend of the Grand Terrace Parade Several business obtained permits for small balloons, special event signs, and pennants to decorate their facades Few businesses displayed merchandise outside their tenant space or in the parking lot Other as installed all of the above without authorization NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, California, as follows 1 Allow installation or lift current regulations on all items mentioned in this Resolution for two weeks during the year to coincide with the Grand Terrace Day Parade and the Tour de Terrace bike race, with the exception of mylar balloons Advertising balloons (helium and hot air) must be securely anchored to building structures Hot air balloons shall not be used for passenger riding Code Enforcement shall start after the events are over for any remaining special event items 2 The subject items will be allowed subject to a $10 00 fee over the counter permit (The $10 00 fee corresponds to the Planning Department fee for plan check of final drawings) 3 The City Council directs staff to prepare necessary code amendments in case this resolution is approved .1^ ei PASSED AND ADOPTED by the City Council of the City of Grand Terrace, Cahforma, at a regular meeting held on the 24th day of September, 1992 by the following vote AYES NOES ABSENT ABSTAIN Byron Matteson, Mayor City of Grand Terrace A 1"PEST Brenda Stanfill, City Clerk APPROVED AS TO FORM John Harper, City Attorney