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03/11/1993 FILE COPY ..... (%Tr CtIO*N ., March 11 , 1993 22795 Barton Road Grand Terrace CITY OF GRAND TERRACE oh a California 92324-5295 v� Civic Center (909)824-6621 Fax(909)783-7629 Regular Meetings 2nd and 4th Thursday - 6:00 p.m. 1 Byron R Matteson • Mayor Ronald M Christianson Mayor Pro Tempore Gene Caristrom Herman Hilkey Jim Singley Council Members Thomas J Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS March 11, 1993 GRAND TERRACE CIVIC CENTER 5:00 P.M. 22795 Barton Road CONVENE CITY COUNCIL PUBLIC WORKSHOP IN UPSTAIRS CONFERENCE ROOM Discuss Applications for General Plan Task Force 6:00 P.M. - ADJOURN TO COUNCIL CHAMBERS * Call to Order - * Invocation - * Pledge of Allegiance - * Roll Call - STAFF COUNCIL CONVENE COMMUNITY REDEVELOPMENT AGENCY RECOMMENDATIONS ACTION 1. Approval of 02/25/93 Minutes Approve 2. Approval of Check Register No. Approve CRA031193 ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non- controversial. They will be acted upon by the Council at one time with- out discussion. Any Councilmember, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 031193 Approve B. Ratify 03/11/93 CRA Action COUNCIL AGENDA STAFF COUNCIL 03/11/93 - Page 2 of 3 RECOMMENDATIONS ACTION C. Waive full reading of Ordinances on Agenda D. Approve 2/25/93 Minutes Approve E. Declare Public Nuisance - Approve 22085 Newport Avenue F. Reject Liability Claim 93-01 Approve (Medina) G. Grand Terrace Day Parade Permit Approve H. Removal of Botts Dots on Mt. Approve Vernon and Barton Road I. Authorization to go to Bid for Approve Auditing Services 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports (1) Emergency Operations Com- mittee (a) Minutes of 12/15/92, Accept 1/15/93 & 2/18/93 B. Council Reports 6. PUBLIC HEARINGS - 6: 00 P.M. A. Prioritize Community Development Approve Block Grant Projects 7. UNFINISHED BUSINESS A. Appoint Members to the General Appoint Plan Task Force 8. NEW BUSINESS A. A Resolution Endorsing a County- Adopt wide State Legislative Program COUNCIL AGENDA STAFF COUNCIL 03/11/93 - Page 3 of 3 RECOMMENDATIONS ACTION 9. CLOSED SESSION A. Potential Litigation (City of Grand Terrace vs. City of River- side) • B. Closed Session to Discuss with Sheriff's Department Repre- sentatives Potential Threat to the Public Safety Pursuant to Government Code Section 54957 ADJOURN • THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON MARCH 25, 1993 AT 6:00 P.M. AGENDA ITEM REQUESTS FOR THE 03/25/93 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 03/18/93. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - FEBRUARY 25, 1993 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 25, 1993 at 6. 00 p m PRESENT• Byron Matteson, Chairman Ronald Christianson, Vice-Chairman Gene Carlstrom, Agency Member Herman Hilkey, Agency Member Jim Singley, Agency Member Thomas J Schwab, Executive Director Brenda Stanfill, Secretary Randall Anstine, Assistant City Manager Patrizia Materassi, Planning Director Phil Bush, Finance Director Joe Kicak, City Engineer Captain Tom Denham, Sheriff's Department ABSENT. John Harper, City Attorney APPROVAL OF FEBRUARY 11, 1993 CRA MINUTES CRA-93-06 MOTION BY VICE-CHAIRMAN CHRISTIANSON, SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0, to approve the February 11, 1993 CRA Minutes APPROVAL OF CHECK REGISTER NUMBER CRA022593 CRA-93-07 MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve Check Register Number CRA022593 Chairman Matteson adjourned the CRA meeting at 6. 10 p.m. , until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, March 11, 1993 at 6 00 p.m SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace C. R A AGENDA ITEM NO.1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY 1 DATE 03/11/93 CHECK REGISTER NO•CRA03193 OUTSTANDING DEMANDS AS OF MARCH 11, 1993 CHECK NO VENDOR DESCRIPTION AMOUNT 26664 PETTY CASH REIMBURSEMENT FOR EMPLOYEE MILEAGE AND RECORDING FEES FOR HOUSING REHABILITATION PROGRAM $ 16. 00 TOTAL $ 16 00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE ABOVE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES C) HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCYOD Z a a PHIL BUSH C) FINANCE DIRECTOR m n z 73 av a I) 30 C O CITY OF GRAND TERRACE 1 DATE: MARCH 11, 1993 CHECK REGISTER NO 03193 OUTSTANDING DEMANDS AS OF' MARCH 11, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT P8245 PERS RETIREMENT FOR PAYROLL ENDING 2/12/93 ADJUSTMENT FOR PAYROLL ENDING 8/28/92 $ 6, 037 86 P8246 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/22/93 468 99 P8247 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/22/93 390. 80 P8248 I/E LEAGUE OF CA CITIES REGISTRATION FOR MEETING 72 OC P8249 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/24/93 118 2C P8250 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/24/93 151 3E P8251 LEAGUE OF CA CITIES REGISTRATION FOR PLANNING CONFERENCE 540 OC C) P8252 C) SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/25/93 223 7i C) P8253 C) SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/25/93 C TI 203.2C P8254 > CONCEPT FOR MARKETING DEPOSIT FOR T-SHIRTS FOR G.T DAYS n Z 1, 062 OS G) Fv P8255 Z POSTMASTER-COLTON POSTAGE FOR METER 'DO Z 2,000.0( G) P8256 LARRY MAINEZ PLANNING INTERN FOR 2/15-2/26/93 560 0( O P8257 PRO PAVING/MATICH STORM DRAIN REPAIRS,VARIOUS LOCATIONS a 5,805.7: M r P8258 * PRO PAVING/MATICH STORM DRAIN REPAIRS,VARIOUS LOCATIONS 6,278.11 w CITY OF GRAND TERRACE 2 DATE: MARCH 11, 1993 CHECK REGISTER NO 031193 OUTSTANDING DEMANDS AS OF: MARCH 11, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT P8259 PERS RETIREMENT FOR PAYROLL ENDING 2/26/93 $ 5, 012 91 26560 STANDARD INSURANCE CO DISABILITY INSURANCE, MARCH, 1993 429 69 26561 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/2/93 605 78 26562 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/2/93 553 01 26563 G.T AREA CHAMBER OF COMMERCE PRINT NEWSLETTER FOR MARCH, 1993 833 33 26564 ROLAND RIVAS CPR/FIRST AID TRAINING FOR CITIZENS PATROL 240. 00 26627 MARIA VASQUEZ REFUND, RECREATION EXCURSION 54 00 26628 DOROTHY ALONGI REFUND, RECREATION EXCURSION 27 00 26629 PHYLLIS HAWKINS REFUND, RECREATION EXCURSION 27 00 26630 MARIAN LOOKERSE REFUND, RECREATION EXCURSION 54 00 26631 FRAN ADAMS REFUND, RECREATION EXCURSION 27.00 26632 ANNE PETERSON REFUND, RECREATION EXCURSION 27 00 26633 MARCELLA OLSON REFUND, RECREATION EXCURSION 27.00 26634 DORIS HARDING REFUND, RECREATION EXCURSION 54.00 26635 LUNDUN LANDSCAPING, INC REPAIRS, IRRIGATION, BARTON/CANAL 389 00 l CITY OF GRAND TERRACE 3 r DATE. MARCH 11, 1993 CHECK REGISTER NO 031193 OUTSTANDING DEMANDS AS OF MARCH 11, 1993 CHECK NO VENDOR DESCRIPTION AMOUNT 26636 LUXMEE SERVICES REFUND, OVERPAYMENT ON BUILDING PERMIT $ 20 . 00 26637 SUPERIOR PHONE SERVICE INSTALL TELEPHONE CABLE/JACKS 110 00 26638 ARROW STRAIGHT STREET STRIPING, VARIOUS LOCATIONS 2,573 70 26639 VERLA HOLMES REFUND, WASTE WATER DISPOSAL SERVICES 8 50 26640 A & A PRODUCE COMPANY PRODUCE FOR CHILD CARE 151 50 26641 AT & T INFORMATION CENTER RENT PHONE, EMERGENCY OPERATIONS CENTER 15 84 26642 ACCENT PRINT & DESIGN ART SHOW FLYERS, HISTORICAL AND CULTURAL COMMITTEE, COUNCIL PACKET COVERS 417 83 26643 RANDALL ANSTINE AUTO ALLOWANCE FOR MARCH, 1993 200 00 26644 ARNOLD' S BACKFLOW ANNUAL BACKFLOW TESTING, PARKS, CHILD CARE CENTER, SENIOR CENTER, AND CIVIC CENTER 504 00 26645 BFI WASTE SYSTEMS TRASH PICK/UP, SENIOR CENTER, MARCH, 1993 74 14 26646 BAYLESS STATIONERS OFFICE SUPPLIES 21 80 26647 CONNEY SAFETY PRODUCTS FIRST AID SUPPLIES, RECREATION 36 08 26648 DYNAMIC GRAPHICS, INC ART SUPPLIES, RECREATION 351.15 26649 FEDERAL EXPRESS EXPRESS MAIL 20 00 CITY OF GRAND TERRACE 4 t DATE: MARCH 11, 1993 CHECK REGISTER NO 031193 OUTSTANDING DEMANDS AS OF: MARCH 11, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 26650 FLOWERS BY YVONNE FLOWERS, CITIZENS PATROL, AND REFUND ON TEMPORARY BANNERS $ 239 87 26651 KAREN GERBER MONITOR, RECREATION PROGRAMS 178 88 26652 GREENWOOD' S UNIFORMS UNIFORMS FOR CITIZENS PATROL 107.65 26653 HENAGON LIMITED, COLTON SAND FOR SANDBAGS, MAINTENANCE 121 41 26654 HONEYWELL, INC MAINTENANCE ON HVAC UNIT, MARCH, 1993 1,094.08 26655 INTERSTATE BRANDS CORP. BAKERY GOODS FOR CHILD CARE 41.40 26656 JANI KING JANITORIAL SERVICES FOR CHILD CARE, MARCH, 1993 759 00 26657 PATRIZIA MATERASSI AUTO ALLOWANCE FOR MARCH, 1993 200 00 26658 MICRO EXPRESS COMPUTER LOAN, EMPLOYEE 2,033 38 26659 OTIS ELEVATOR COMPANY MAINTENANCE ON ELEVATOR, MARCH, 1993 220 73 26660 MICHAEL PAGE OPEN/CLOSE PARK ON DEBERRY, JANUARY, 1993 72 50 26661 PACIFIC BELL PHONES FOR CIVIC CENTER, CHILD CARE CENTER, EMERGENCY OPERATIONS CENTER, AND SENIOR CENTER 532.20 26662 PAGENET-ONTARIO MAINTENANCE/AIR TIME FOR PAGERS, MARCH, 1993 44 00 26663 PETTY CASH REIMBURSEMENT FOR PETTY CASH, CHILD CARE PROGRAMS 106. 55 CITY OF GRAND TERRACE 5 DATE: MARCH 11, 1993993 CHECK REGISTER NO 031193 OUTSTANDING DEMANDS AS OF: MARCH 11, 1993 CHECK NO VENDOR DESCRIPTION AMOUNT 26664 PETTY CASH REIMBURSEMENT FOR GENERAL PETTY CASH, FINANCE $ 375 17 26665 S E. RYKOFF & COMPANY FOOD FOR CHILD CARE 886. 84 26666 SHERIFF RICHARD WILLIAMS OVERTIME AND CELLULAR PHONE FOR OCT. -DEC. 1992 AND INSURANCE INCREASE 3,843 51 26667 THOMAS SCHWAB AUTO ALLOWANCE FOR MARCH, 1993 200 00 26668 LOUISE SMITH REIMBURSEMENT FOR TELEPHONE AND OFFICE SUPPLIES 136.42 26669 SPEEDEE OIL CHANGE/LUBE SERVICE ON CITY TRUCK (1990 FORD) 42 54 26670 TEXACO REFINING/MARKETING FUEL FOR CITY TRUCKS, EQUIPMENT, AND DAY CARE VAN 654 00- 26671 TOTAL PRINTING COMPANY PRINT BUSINESS TAX CERTIFICATES, ENGINEERING PERMITS, AND ENVELOPES 411 82 26672 TRAFFIC CONTROL SVCS , INC BARRICADES AND LIGHTS FOR STREETS 239.21 26673 WAXIE JANITORIAL SUPPLIES FOR CHILD CARE CENTER 268 14 26674 YOSIMITE WATERS BOTTLED WATER FOR CIVIC CENTER, SENIOR CENTER, AND CHILD CARE CENTER 140.88 PAYROLL FOR FEBRUARY, 1993 104,134 21 TOTAL: $153,861.76 CITY OF GRAND TERRACE 6 DATE: MARCH 11, 1993 CHECK REGISTER NO 031193 OUTSTANDING DEMANDS AS OF: MARCH 11, 1993 CHECK NO VENDOR DESCRIPTION AMOUNT I CERTIFY THAT, TO THE BEST' OF MY KNOWLEDGE, THAT THE ABOVE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. PHIL BUSH FINANCE DIRECTOR V cDENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - FEBRUARY 25, 1993 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 25, 1993 at 6: 00 P.M. PRESENT: Byron Matteson, Mayor �- Ronald Christianson, Mayor Pro Tempore Gene Carlstrom, Councilmember Herman Hilkey, Councilmember Jim Singley, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk Randall Anstine, Assistant City Manager Patrizia Materassi, Planning Director Phil Bush, Finance Director Joe Kicak, City Engineer Captain Tom Denham, Sheriff's Department ABSENT: John Harper, City Attorney The meeting was opened with invocation by Paster Roger Greenwalt, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Councilmember Carlstrom. Mayor Matteson convened City Council meeting at 6: 00 P.M Mayor Matteson reconvened City Council meeting at 6 10 P.M ITEMS TO DELETE 8B. Appoint Members to the General Plan Task Force SPECIAL PRESENTATIONS 2A. Mayor Matteson announced that Jill Bachman and family of 12344 Whistler Street are the recipients of the January 1993 Recycling Family of the Month Award and of local merchant gift certificates from JB's Restaurant, Domino's Pizza, Dimitri's, True Value Hardware, and Verlees' Fancy Pets and Fish. 2B. Mayor Matteson presented the Grand Terrace Community Soccer Club with a Proclamation acknowledging the Club's service to the youths of the community ana_ praising the outstanding COUNCIL AGENDA ITEM# 3 Q Council Minutes - 02/25/93 Page 2 performance of the Soccer Club teams during the season. 2C Architect's Presentation on Fencing Plan for Pico Park Chris Hermann, Consultant, R.H.A. Landscape Architecture, gave a summation of the fencing plan for the proposed Pico Park, indicating that an 8'high barrier will be installed between the park and the existing residences; a 6' high chain link fence topped with security wire will traverse the SCE border; and a vinyl coated 6' high fence will be installed along the front of the proposed park Councilmember Hilkey, inquired about the drainage of the properties onto Garden Avenue. City Engineer Kicak, commented that half of each parcel on Pico Street and half of each parcel on the north end of Garden Street drains toward Garden while the other half of each parcel drains toward the park He expressed the opinion that joints should be left out of the fence at given locations -- to accept the flow of water from the westerly portion of the parcels into the park, speculating that the 1 1/2' setback between the property line and the wall should be sufficient to allow water to percolate through the wall and into the park He surmised that the drainage on Pico Street will not impact the park Councilmember Hilkey, questioned whether the City would construct a drain to divert the run-off along the length of the park on the north border of the site. City Engineer Kicak, clarified that the properties in question have historically drained toward the park, adding that eliminating some of the mortar joints in the proposed block wall will allow water to drain toward the park rather than accumulating on the parcels He revealed that the City will review the elevations of the footings relevant to the adjacent property during the building permit process to determine whether the City will need to take action to provide for drainage. Council Minutes - 02/25/93 Page 3 Councilmember Hilkey, referred to the drainage of two properties fronting on Pico, stressing that those properties cannot drain to Pico. City Engineer Kicak, explained that a small amount of the run-off on both a portion of the property on the northwest corner of Garden and the frontage of Pico drains toward Pico. He added that water from the remaining property on the east side of that block drains toward Garden. He commented further that the northwest corner of that parcel drains toward the parcel to the west, remarking that the majority of the parcel, which is adjacent to Pico Park, drains toward the park He advised that attempting to adjust the grade on the property in question would cause flooding on both lots and explained that the drainage was established by the original grading when the pads were developed. Councilmember Hilkey, queried whether the southerly portion of the two lots on Pico drain to Pico. City Engineer Kicak, replied in the affirmative Councilmember Hilkey, emphatically stated his opinion that neither lot should drain to Pico, remarking that the sidewalk and the curb are higher than the lots in question City Engineer Kicak, offered to examine and compare the elevation of the curb and the garage doors of the properties under discussion but asserted that the information he has indicates that the pad elevations are higher than the curb He reiterated that a small portion of the run-off should drain toward Pico, remarking that the balance of the run- off drains toward Garden. Councilmember Carlstrom, questioned whether the 18" distance between the park wall and the fencing at the two homes fronting on Pico would create a hazard for youths attempting to climb the wall. City Engineer Kicak, indicated that the two fences could be joined by posts to prevent access to the space between the two walls but emphasized that a separation between the property line and the park wall is necessary to allow water to drain into the park. He explained that the only public access to the area in questn would be from Pico or the Council Minutes - 02/25/93 Page 4 easement at the north end of the development, adding that the access problem can be remedied by the installation of posts or a fence Mayor Matteson, inquired as to the type of material to be used for the drainage construction City Engineer Kicak, replied that he is awaiting the consultant's footing plan but added that the footing will be 18" from the face of the wall to the property line He explained that there is a 3% grade from Pico Street to the easement on the north end of the park, remarking that water can easily be conveyed to the existing drainage easement. Mayor Pro Tem Christianson, inquired whether the installation of a block wall adjacent to the residential fences, inhibiting viewing of the area between the fences, will generate security problems at the houses in the vicinity Assistant City Manager Anstine, responded that both ends of the walls will be secured to make the space between them inaccessible. Councilmember Singlet', questioned whether the property owners could demolish their fences and utilize the park fence City Engineer Kicak, replied in the affirmative. Mayor Pro Tem Christianson, questioned whether Edison would be able to open the gate that accesses the SCE property. Assistant City Manager Anstine, stated that SCE will provide the locks for the gates CC-93-18 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the Pico Park fencing plan as presented. CONSENT CALENDAR CC-93-19 MOTION BY MAYOR PRO TEM CHRISTIANSON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Consent Calendar. A APPROVE CHECK REGISTER NO. 022593 Council Minutes - 02/25/93 Page 5 B. RATIFY 02/25/93 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 02/11/93 MINUTES E. STAFF ATTENDANCE AT LEAGUE OF CALIFORNIA CITIES PLANNING COMMISSIONER'S INSTITUTE PUBLIC COMMENT Dick Rollins, 22700 De Berry St. , Grand Terrace, indicated that the Crime Prevention Committee intends to aggressively combat graffiti in the City through citizen participation, anti-graffiti education in the school system, and through the implementation of an Adopt-a-Wall program. He reported that the City of Fontana has adopted ordinances that impose fines and severe penalties for tagging, adding that Fontana also offers a $500 reward for information leading to the apprehension of taggers. He added that citizen volunteers will supplement law enforcement in the endeavor to eradicate graffiti. He reported that in 1992 , the Colton Joint Unified School District spent $1. 5 million to remove graffiti from school property, and he solicited community participation in the anti-graffiti campaign. He stated that the City can purchase Stop signs with a sealed surface but revealed that the City must use the cleaning product that 3M recommends to protect the sign. He stated that each sign costs $45-$65 with an additional expense of $18-$20 to seal each sign. He complimented the City Staff's efforts in removing graffiti but expressed dissatisfaction with the different colors of paint that the City receives from the County to cover the graffiti He indicated further that the City intends to investigate utilizing the services of a company that seal coats metal, stucco, and wood so that graffiti can be readily removed from surfaces with soap and water Remarking that graffiti can be costly, he stated that the City of Redlands spends $45,000 to $50, 000 annually for graffiti removal. He emphasized the need for assistance from the community and the schools to eliminate the City's graffiti problem. Mayor Pro Tem Christianson, questioned whether or not the Adopt-a-Wall program was in operation. Dick Rollins, 22700 De Berry St. , Grand Terrace, responded that Community Services Officer Korgan is in the process of activating the program. Council Minutes - 02/25/93 Page 6 Community Services Officer Korean, representing the Chamber of Commerce, presented an update of the Chamber's activities, reporting that the Chamber of Commerce and the City will co-host a Business Forum on March 22 , 1993 at 6: 00 p.m. in the Civic Center Council Chambers. She explained that questionnaires were sent to businesses in the community regarding the affect that City Ordinances have had on the commercial sector. She stated that business owners are encouraged to offer input to the City at the Forum. She invited the public to the Chamber Mixer that will be held on Wednesday, March 10, 1993 at Heritage Cleaners and announced that the Grand Terrace and the Colton Chambers will co-host a Mixer at the Red Carpet Inn, adjacent to the R V business in Colton, on Wednesday, March 17, 1993 . She also revealed that the Chamber is working on an open, general membership meeting, to be held in March or April. She added that the Chamber is working with the Sheriff's Department, the Crime Prevention Office, and the City to present Grand Terrace Day, which is scheduled for Saturday, June 5, 1993 . She announced that the Grand Terrace Day celebration, which is geared to increase community awareness, will begin on June 1. She commented that a barbecue will be held on June 5, near JB's restaurant, and a VIP party entitled "A Taste of Grand Terrace" will take place on Friday evening, June 4. She added that the Chamber will hold a Mixer at the Golf Shop or Dimitri's and the entertainment will feature Jazz music. She explained that the events will focus on the different business centers in the City to promote sales at those complexes. She also announced that the City plans to hold a scavenger hunt in the commercial centers, remarking that a drawing will be held at the Fair to award the scavenger hunt winners She reported that the next Citizen Patrol Academy will begin on March 1, 1993 , adding that the Graduation Ceremony is scheduled for March 29, 1993 at 6: 00 P.M in the Civic Center Council Chambers Mayor Matteson, requested an update on the acquisition of a new vehicle for the Citizen Patrol. City Manager Schwab, reported that the Sheriff's Department is in the process of attempting to purchase a car, but he added that the City may need an additional $1, 000 to secure a white Topaz or Tempo. ORAL REPORTS 5A. Committee Reports Council Minutes - 02/25/93 Page 7 1. Historical and Cultural Committee (a) Minutes of 2/01/93 CC-93-20 MOTION BY MAYOR PRO TEM CHRISTIANSON, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (COUNCILMEMBER CARLSTROM WAS ABSENT) , to accept the Historical and Cultural Committee Minutes of February 1, 1993 . 2 . Crime Prevention Committee (a) Minutes of 1/11/93 CC-93-21 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM CHRISTIANSON, CARRIED 4-0-1-0 (COUNCILMEMBER CARLSTROM WAS ABSENT) , to accept the Crime Prevention Committee Minutes of January 11, 1993 . 5B Council Reports Councilmember Caristrom, reported that he toured the Advocate School on Wednesday, February 17, 1993 . He explained that the School instructs children with learning difficulties from school districts throughout the Inland Empire. He commented that the students are given intensified training that is designed to prepare them to return to the public school system He commended the teachers at the School and encouraged members of the community to tour the Advocate School Councilmember Hilkey_, indicated that instructors at the Advocate School have expressed concern regarding traffic on Mt. Vernon He expressed his opinion that the Advocate School is a successful endeavor and added that the School can attract businesses to the area through contracts and referrals. He noted that the School supports both Riverside and San Bernardino County public schools He inquired as to the status of SANBAG's I-215 improvements project Planning Director Materassi, responded that she had spoken to the Director of the San Bernardino Associated Governments but had not scheduled a meeting regarding the I-215 project. She added that she would have more information at a later date. Council Minutes - 02/25/93 Page 8 Councilmember Hilkev_, reported that Congressman - Brown has been supportive of the City's zip code request, adding that the Postal Service is currently in the process of re-evaluating the denial of Grand Terrace's request He encouraged citizens to sign the zip code petitions that are available at the Grand Terrace Senior Center and City Hall, explaining that anyone can sign the -- petitions. He revealed that the Postal Service District Office director indicated that more correspondence has been received from Grand Terrace than from any other City that is requesting a zip code Mayor Pro Tem Christianson, commended the efforts of the Chamber of Commerce's membership drive, praising the Chamber staff. He announced that the Miss Grand Terrace Pageant will be held on March 13 , 1993 at 7 00 p m at the Colton High School Auditorium, stating that tickets for the Pageant can be purchased from the Chamber office or from the contestants He disclosed further that the Pageant contestants will engage in a fashion show at the Community Center at 11: 30 a m on Saturday, _-, February 27, 1993 , adding that the cost of the , event will be $7 .00 Referencing an article about recycling that appeared in the Sun newspaper on Sunday, February 21, 1993 , he stated that a chart in the article revealed that Grand Terrace has the highest ' recycling percentage of any city in the County--22% He congratulated the community, asserting that the City is within 3% of complying with the 1995 AB 939 mandate. He announced that the Sheriff's Department supplied the City with a list of the locations for the Speed Monitoring Awareness Radar Tool (SMART) trailer, inquiring whether the trailer was operational. Captain Denham, San Bernardino County Sheriff's Department, responded in the affirmative Mayor Pro Tem Christianson, reported that he attended a League of California Cities meeting at Norton AFB on Wednesday, February 24 , 1993 regarding the state budget. Commenting that the budgetary situation seems dismal, he remarked that the League intends to formulate a plan of action for the local cities to contact legislators in an effort to prevent the State from commandeering more funds from the cities. Council Minutes - 02/25/93 Page 9 Councilmember Singles, indicated that he attended a meeting of the San Bernardino Valley Municipal Water District Advisory Commission on Wednesday, February 24 , 1993 , reporting that the drought has ended. He mentioned, however, that the run-off from the recent heavy rains is spreading contaminated water throughout the valley but added that the MWD is developing a master plan that comprises the area from Fontana to Yucaipa and from Riverside to Devore to mitigate the contamination plumes that are spreading toward the wells. He explained that the pollution began at the former site of an airport in north San Bernardino near the present CSUSB campus with the improper disposal of several 55 gallon barrels of degreaser He noted that any substance that ends up on the ground eventually percolates into the water table He reported that currently 5 parts of pollutants per million are allowed in the water but stated that the Supreme Court recently ruled that 0 parts per million will be the standard in the future. He advised that the new standard will raise the cost of water but cautioned the public that bottled water is not screened as stringently as tap water. He also stated that the water supply is being contaminated by toxics from Norton AFB and a paint shop at Rialto Airport He related that Norton AFB is utilizing Superfund monies to clean up the pollutants from the Base, adding that Norton AFB will also participate in the MWD Master Plan. He indicated that the MWD will establish settling ponds around the valley to divert the pollution plumes away from wells NEW BUSINESS 8A. Congestion Management Plan Resolution CC-93-22 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Resolution adopting a City/County Land Use/Transportation Analysis Program to analyze and mitigate the impacts of land use decisions on the Congestion Management Plan network of roadways. Council Minutes - 02/25/93 Page 10 ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7 20 p.m , until the next regular CRA/City Council Meeting, which is scheduled to be held on Thursday, March 11, 1993 CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace .%Ty Planning GRRND TER R C5 Department %•V[MaEA.4. TO City Council FROM Planning Department DATE March 11, 1993 SUBJECT Demolition of Abandoned Church Located at 22085 Newport Avenue Background/Discussion In late 1992, City Staff received numerous complaints regarding the abandoned church on Newport Avenue Staff confirmed the nuisances and through the City Nuisance Abatement process, the property owner (Newport Terrace Investors) represented by Tom Wall was notified of nuisance violations that existed on the site as abandoned and deteriorated building, bashed in doors and broken windows allowing illegal entry into the building and fire damage to the interior (Attachment A) After meeting with Mr Wall, it was decided that the property would be secured by placement of chain link perimeter fencing and boarding up of all entrances A followup check by City staff and Mr Wall was completed to ensure the success of preventing of unwanted entrance by the public, however, it was quite evident that illegal entry was still taking place It was determined that if entrance was still occurring, then one of two alternatives would be attempted a controlled fire burn by the local Fire Department or demolition by the City After checking on the controlled fire alternative by staff, it was determined that it was too close to a mobile home park for this exerc'ce to take place This building, being a safety hazard, required urgent attention The other alternative, City demolition seemed the most reliable and timely (Attachment B) Therefore, City staff has acquired a bid for demolition as proposed by Pro Paving for the amount of $3,000 dollars The removal and dumping of the debris and materials will be handled by the City at the cost of an additional $1,000, dollars making the total demolition cost $4,000 dollars A lien will be placed on the tax rolls in August 1993 by the City The property owner has been notified and agreed to this process COUNCIL AGENDA ITEM# 3E 22795 Barton Road • Grand Terrace, California 92324-5295 • (909) 824-6621 Respectfully Submitted, ' xittti a_c_56"--) Patnzia Materassi Planning Director Attachments A - Notice of Violation B - Letter of Conditions c.\wp51\plannmg\ce\ce9218 cc cry 171/e -16 GRHHD TERR'Cy Plannino y1411!` Department °e+�rw�• NOTICE OF NUISANCE ABATEMENN'T'/ " 24/ p A hearing will be held at, 30 p.m on December 17, 1992 in the Planning Department at City Hall, 22795 Barton Road, Grand Terrace, before the Code Enforcement Officer to determine if the premises at 22085 Newport Avenue APN# 0275-211-44 constitute a public nuisance (File Number CE-92-18) 1 Abandoned and deteriorated building placing the building in disrepair ff this condition exists it may be in violation of the Grand Terrace Municipal Code Section 8 04 020a (#3, #16) "Unpainted buildings and those having dry rot, warping, or termite infestation Buildings on which the condition of the paint has become so deteriorated as to permit decay, excessive checking, cracking, peeling, chalking, dry rot,warping or termite infestation so as to render the buildings unsightly and in a state of disrepair" Maintenance of property in such condition as to be detrimental to the public health, safety or general welfare or in such manner as to constitute a public nuisance as defined in California Civil Code Section 3480, including, but not limited to, anything dangerous to human Iife or detrimental to human health,or any habitation that is overcrowded with occupants or that lacks adequate ventilation, sanitation or plumbing facilities, or that constitutes a fire hazard" 2 Abandoned building with bashed in doors and broken windows allowing entry into building If this condition exists it may be in violation of the, Grand Terrace Municipal Code Section 8 04 020a (#5 & #9) Attractive nuisances, dangerous to children, including abandoned, broken, or neglected equipment and machinery, hazardous pools, ponds, and excavations, abandoned wells, shafts, or basements, abandoned refrigerators or motor veliicics, any structurally unsound fence or structure, or any other lumber, trash, garb ige, rubbish, refuse., fence, debris, or vegetation which may prove a hazard for inquisitive, minor~" "Broken windows, constituting hazard-,,,, canuitions and inviting trespassers and malicious mischief" 3 Overgrow' and dead weeds, shrubs and vegetation If this condition exists it may be in violation of the Grand Terrace Code Section 8 04 020a(17) " Dead, decayed, diseased, overgrown or hazardous trees, weeds and vegetation, cultivated or uncultived, which is likely to harbor rats or vermin, or constitute an unsightly appearance, or is detrimental to neighboring properties or property values" I 22795 Barton Road • Grand Terrace California 92324-5295 • (909) 824-6621 A code enforcement violation may be avoided if out of the follovung occurs Alternative 1 Within one week Securing the building, boarding all window and entry areas Removal of lumber,junk,debris,trash,rubble,broken asphalt from property Removal of overgrown and dead weeds, shrubs and vegetation, OR Alternative 2 By December 17th Demolition and removal of all deteriorated and vacant buildings from property Removal of lumber, junk, debris, rubble, broken asphalt from property Pulling of appropriate building permits for demolition of building Removal of overgrown and dead weeds, shrubs and vegetation The following abatement action may be taken by the City if the owner has not taken one of the aforementioned alternative actions 1 Securing the building, boarding all window and entry areas Removal of lumber, junk, debris, trash, rubble, broken asphalt from property Removal of overgrown and dead weeds, shrubs and vegetation 2 The implementation of monetary fines upon the property relating to the above listed code violations in accordance with the Grand Terrace Municipal Code If abatement action is taken by the City, the costs of the abatement Fsill be assessed against the property and will be attached as a lien upon the property until paid TAU,� 6✓j I 3 Patrizia Materassi, Date Planning Director Code Enforcement Officer I Tom Schwab, Date City Manager cc Randall Anstine, Assistant City Manager \PLANNING\CE\CASES\CE9218 NAI I 2 Asouvan (IT? / ir. m o Planning GRHHDTERR Cs. Department • • ltvem.c ••O w December 21, 1992 Tom Wall Newport Terrace Investors 930 Fallen Leaf Road Arcadia, CA 91006 SUBJECT• CE-92-18,ABANDONED CHURCH LOCATED AT CORNER OF NEWPORT AVENUE AND CANAL AVENUE Dear Mr Wall, The following is the result of the Code Enforcement Hearing on December 17, 1992, between the Code Enforcement Officer, Patrizia Materassi, the Associate Planner, Maria C Muett and yourself It was agreed that the following action would be taken 1 Fence property perimeter and board up all windows and entrances by December 28, 1992 Staff will confirm during that period that this has been completed 2 Ly January 4, 1993, you shall contact the City Planning Department staff on the status of success of preventing unwanted entrance by the public 3 If the securing of the building and property works, then a fire burn can be investigated by you and the Fire Department Remember, if a controlled burn by the Fire Department is allowed, the removal of structure and debris must be completed by you or the appropriate fire agency 4 If the initial (December 28, 1992) securing of the building by fencing and boarding entrances and windows does not work, then the City will initiate the demolition and removal of debris, thus placing a hen on the property ATTACi • n & 22795 Barton Road• Grand Terrace California 92324-5295• (909) 824-6621 Please keep in touch Sincerely, 2274 A-Z.t.), :i /1 tz,_z..7Z-7- Maria C Muett Associate Planner n I kkrik-Z)cl Patrizia Materassi Planning Director MCM/PM ma cc Thomas Schwab, City Manager Randy Anstine, Assistant City Manager Joe Kicak, City Engineer Virgil Barham, City Inspector Chief Phil De Clerq, Grand Terrace Fire Chief c\wp51\planning\ce\ce9218 Itr STAFF REPORT DATE March 4, 1993 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE March 11, 1993 SUBJECT REJECT LIABILITY CLAIM 93-01 (MEDINA) The City of Grand Terrace has received a claim (GTLC-93-01) in the amount of $650 Our Claims Adjuster has reviewed the claim and is requesting that the City reject the Claim and send a standard rejection letter to the claimant Attached for your review is a copy of the claim STAFF RECOMMENDS COUNCIL: REJECT CLAIM GTLC-93-01 AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN COUNCIL AGENDA ITEM #3 F rL C 613-0 CLAIM FOR DAMAGE OR INJURY 1 Claims foi death, injury to person, or to personal property must be flied not later than 100 days after the occurrence (Gov Code, Sec 911 2) 2 Claims for damages to real property must be filed not later than 1 year after the occurrence (Gov Code, Sec 911 2) TO CITY OF( r')/1(,d Te t a_tC �1 nH'ion� i 1ediv 039 A(oritl �`t!"3/ San f ino,joi 7#-ePfe-0782 78y�5 Name of Claimant Address Zip Phone Age Address to which Claimant wishes notices sent WHEN did damage or injury occur? L - 9- CO ,m , WHERE did damage or injury occur? ,'A I Ile , _ s c _ 'CL D HOW and undei what circumstances did damage or injury occur? VATIFIMI as / ✓�, 5 rt'e , s-imck cc rafGie, 1arye, Ii4(e, in on ,,c 1)1- rw-a me -Fw rIrS (And fires on fhe rlrr vev'S Side je.re, aan soled WHAT particular action by the City, or its employees, caused the alleged damage or injury (Include names of employees, if known) WHAT sum do you claim? include the estimated amount of any prospective loss, insofar as it may be known at the time of the presentation of this claim, together with the basis of computation of the amount claimed (Attach estimates or bills, if possible) J_ (1.66119/Y1 r"I(Y15 (li7(,( Jr)(r`, $ 50 car ali3nweri $ 100 — $ Total Amount Claimed $ NAMES and address of witnesses, Doctors and Hospitals %ul 1-G1x'z (90c3`'/2 1-lorn Si, Son Serna(<1ii2o ) 04 9Dyll (TA pl-1 Ato yf$ --Tl( Y'(ai;i► SI- H 9l 3 rove CA ‘10 5u 7 (C'brbc.acry 15, 693 ate DATE SIGNATURE F CLAIMANT RECEIVED CITY CLERK'S DEPT, STAFF REPORT DATE March 4, 1993 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE March 11, 1993 SUBJECT GRAND TERRACE DAY PARADE PERMIT The City of Grand Terrace third annual Grand Terrace Day Parade is scheduled for saturday, June 5, 1993 Attached is the request from the City's Parade committee Chairperson requesting approval for a parade permit, and waiver of the parade fees The proposed route is also attached, and is identical to last year's route The costs being waived are minimal, and since it is our own City Parade, it would be appropriate to waive the permit fee STAFF RECOMMENDS COUNCIL AUTHORIZE THE ISSUANCE OF A PARADE PERMIT, WITH PERMIT FEES WAIVED, FOR THE GRAND TERRACE DAYS PARADE ON SATURDAY, JUNE 5, 1993 ATTACHMENTS COUNCIL AGENDA ITEM#3G March 3 , 1993 Dear Mayor and City Council Members, This year the Grand Terrace Days ' Parade is scheduled for Saturday, June 5th, 1993 We are seeking your approval to hold our 3rd annual Grand Terrace Day Parade and approval of the parade route We would like to use the same parade route as last year. Our staging (line-up) area would be the same also Carhart, McClarren and Vivienda Court The parade will step-off at 9 00 A M. at the corner of Barton and Vivienda The route will proceed east to Mount Vernon Ave , south on Mount Vernon to Terrace Hills Junior High School (Fair site) The break-up area will be the same also La Paix, Desoto, and DeBerry Park We are also ask the approval of the San Bernardino County Sheriff Department for coverage of our route All safety aspects have been considered The committee is prepared to notify all businesses of the street closure along the parade route well in advance We would like to tequest a parade permit and a waiver of all fees relating to this event Thank you for your consideration and support Sincerely, jae-LCAa Yr__,UJ_Lti_A ) Debra Mueller Chairperson Parade Committee +.you• 1,. f `gt rr • '�' Brtnrxood a (we .. • ����'r Eton "' �°% Z!• • • Ov 9 i • • A rr _If _ rd Or 07 •/1 v • r^ R.• �o'‘o ^• !, A.. / ` 111S.kin 1 , 4� r t. - tin Qt Nca«+s St �►. S L � • l ♦ � U O , � 1t o J t — O = n .. i•� p Qw�Kp TrwA�C[ O �vo • Q. /1 EL£Y n rAR r SCHOOL O3 u ` r } z 1 r�I-. YR RAD 'R�U T _. kL .z • I nl _ •Y t I �R , _ �.- ... le AN i RRACE .ii „. La Pgii$1 {'' ,ir Cr "IRE, sririo�r 3r•I • n ' aili •, t ~ 5. if-- • . __ allry(Ty ;� • °C►x n Sr `‘ Yb. �• Sao .�r • ili ` S s+i. ' �• Soto Sr _ Di Soto Sr CQ IrLi1f __ ____ I NCO►.n.• CI `:. Sr. Df 5arri • • t pL o rERRACE NILL.3 2? (S• u JUn lOn HIGH SCHOOL Wr.• S3 .•,�v in ! Co r d i n pl � Flow* 3 C. •h' Flat► I•_ �*�o Cordino$ $r — ` o _ Thrush St Caiil+ul St r • ID •Iwc 11rl la ##,::: Q �Q" r i 3 avrvn - 221O0ti •• .!j -Karll/(dd \:_ _ P k: t IZf00 ( p Lark �r l rt st DATE March 5, 1993 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE March 11, 1993 SUBJECT REMOVAL OF BOTS DOTS AT MT. VERNON AND GRAND TERRACE ROAD AND BARTON ROAD NEAR MICHIGAN INTERSECTION Staff has been requested to place on the agenda the removal of the bots dots at the intersection of Mt Vernon and Grand Terrace road, as well as Barton Road near the Michigan intersection. City Staff has received complaints from local residents, and at least one member of the Council has acknowledged receiving complaints regarding the bots dots placed at the two locations. The complaints are that they create an annoyance to motorists having to drive over them with potential damage to their vehicles In additio-i, we have received at least one complaint from a resident on Barton Road that the vehicles passing over the dots create vibration and noise that can be heard inside the home, even with all the windows secured STAFF RECOMMENDS THAT COUNCIL WEIGH THE RELATIVE VALUE VERSUS THE COMPLAINTS THAT THE BOTS DOTS CURRENTLY CREATE A NUISANCE, AND MAKE A DETERMINATION AS TO WHETHER THE DOTS SHOULD REMAIN ON THE PAVEMENT IT IS STAFF'S RECOMMENDATION THAT WE SUBSTANTIALLY REDUCE THE AMOUNT OF ROWS PLACED ON THE ROADWAY OR ELIMINATE THEM COMPLETELY TS.bt COUNCIL AGENDA ITEM# 33 March 12 , 1993 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: March 12, 1993 AGENDA ITEM NO SUBJECT . AUTHORIZATION TO GO TO BID FOR AUDITING SERVICES FUNDING REQUIRED NO FUNDING REQUIRED XX The City' s contract with Moreland & Associates has now expired Staff is requesting Council authorization to go to bid for auditing services for the City and the CRA for fiscal years 1992/93 , 1993/94 and 1994/95 • Staff Recommends that Council 1 AUTHORIZE STAFF TO GO TO BID FOR AUDITING SERVICES. COUNCIL AGENDA ITEM# 3 RECEIVED EMERGENCY OPERATIONS COMMITTEE F E b 1 9 1993 MEETING MINUTES CITY CLERK'S DEPT DECEMBER 15, 1992 The meeting was called to order by Chairman Gary Eldridge at 7 00 pm on December 15 , 1992 Members present were Gary Eldridge, Vic Phennighausen, Jim Hodder and City Council liasison Randy Anstine. LIAISON REPORT Randy Anstine reported that he and Vic Phennighausen had attended a seminar on December 1 , sponsored by the Southern California Emergency Services Association and the Governor ' s Office of Emergency Services . Representatives from Cal Tech and the U S Geological Survey provided information on earthquake predictions and a table-top exercise was conducted Randy provided the committee with position placards based on the organization chart in the National Interagency Incident Management System (NIIMS ) , formerly known as the Incident Command System. This is the system and organizational structure used by all governments , including Grand Terrace, to res;ond to emergencies The placards will be used during emergency response to identify personnel for communic=tions . Randy reported that Fire Captain DeClerk will be an ex-officio member of the committee Randy will attend the meeting of the County Regional Emergency Operations Commitee on Wednesday, December 16 The City and County of San Bernardino will be presenting an educational forum on civil disturbances on January 21 . Gary Eldridge is planning on attending COMMUNICATIONS REPORT- Vic reported that the supply room ceiling shows signs of leaking Randy will have it repaired when the library is being repaired The meeting was adjourned at 8 20 pm The next regular meeting will be held at 7 00 pm on January 19 , 1993 . Repectfully submitted, .8'614444i d . --4,-01-cti..A.,, - James A. Hodder, Secretary COUNCIL AGENDA ITEM# S3t 1(0.) RECEIVED EMERGENCY OPERATIONS COMMITTEE Ir' E B 1 9 1a93 MEETING MINUTES CITY CLERK'S DEPT JANUARY 15 , 1993 The meeting was called to order by Chairman Gary Eldridge at 7 10 pm on January 19 , 1993 ATTENDANCE Members present were Gary Eldridge, ViL, Phennighausen, Eileen Hodder, and Jim Hodder. LIAISON REPORT: None to report EQUIPMENT STATUS. 1 Vic reported that the roof had been repaired 2 All communications equipment is functioning normally 3 Vic reported that due to a leak in the commn6e the water to it has been shut off . He will discuss this with Randy this week OLD BUSINESS 1 Based on what was seen at the Loma Linda EOC, Jim will make a list of the materials that they use in their "desk in a box" and submit it to staff Each box, such as a cardboard box used for shipping repro paper contains all the desk materials for an operating position, such as Operations Chief , and the position description and instructions for performing that position' s functions . It also includes position descript,_ons and duties of suoordinate position Other materials include office supplies , etc These boxes are easily stored and are marked with a position description for easy identification NEW BUSINESS 1 There was a discussion concerning the location of telephones in the Situation Room ( front room) and the less than adequate positions to plug them into. Currently the only place the lines are available are in the radio room This would cause problems during operations when team chiefs and other operations support personel would need outside access . It was unanimously agreed that multiple jacks need to be installed in the Situation Room for functional flexibility Vic took an action item to discuss this with Randy. COUNCIL AGENDA ITEM#5rA1(P 2 Earthquake Preparedness Month is in April. It wa:, agreed that the committee would promote this. Eileen will contact city staff and find out when the next sewer bill goes out and when articles have to be in for the city newsletter Comcast will also be contacted so arrangements can be made for airing a public service message. ANNOUNCEMENTS- None. The meeting was adjourned at 8 25 pm. The next regular meeting will be held at 7 00 pm on February 16, 1993 Repectfully submitted, James A Hodder, Secretary Emergency Operations Committee RECEIVED CITY G� CRAND TERRACE INTEROFFICE MEMORANDUM FEB 1 9 Mq3 EOC 93 01 FEBRUARY 18 , 1993 :1TY CLERK'S DEPT TO. R. Anstine FROM J Hodder SUBJECT: EMERGENCY OPERATIONS TRIP REPORT, LOMA LINDA EMERGENCY OPERATIONS CENTER, OCTOBER 20 , 1992 On October 20 , 1992 , Emergency Operations Committee members Gary Eldridge, Eileen Hodder, Vic Phennighausen, Jim Hodder, and Co .ncil Liaison Randy Anstine visited the Loma Linda Emergence Operations Center in Loma Linda Ca The following report records that trip and what was learned which can be used to improve emergency operations for the City of Grand Terrace Members arrived at the Loma Linda Emergency Operations Center at 7 00 pm PST The Visit was conducted by Mr Mike Hatfield R Hatfieled not only serves on the Loma Linda Fire Department but is the city ' s Disaster Preparedness Coordinator A demonstration of how the EOC is activated was given The EOC is an integral part of the fire station and communications facility , at city hall The room is normally used for meetings and training so must be configured for an emergency. This is done ve.Ly efficiently as follows , The room contains numerous large tables and they are configured in the form of a square in the 'riddle of the room and constitute the operations area In the rr«ddle of the tables , on the floor, is an access panel Below the floor are several telephone cables which are pulled out and placed on the tables where phones can be connected Other operating positions for key personnel are placed on the perimeter of the room These also have phone access The room is configured by the station personnel on duty, done by a differeat crew periodically for training, using instructions and a floor plan on the wall In order for each position to function a "desk in a box" is provided Each box is a repro paper box with a lid that fits over the base of the box They are inexpensive ( recycled) and easy to store The position name is marked on the outside of the box The contents comprises all needed office supplies such as pencils , pens , NIIMS forms , paper, etc , along with a three ring binder which contains that positions ' s job responsibilities, and all subordinate positions responsibilities . This method would work extremely well because of the limited space in building 3 and the committee agreed that this would be discussed further along with the need for more accessible phone line jacks After the demonstration Mr. Hatfield participated in a question and answer period with the committee Below are highlights of that discussion which members found useful and applicable COUNCIL AGENDA ITEM# slat1c0- , to Grand Terrace Eme gncy Operations : 1 . The families of operations personnel are instructed to contact local amateur radio operators so that their status can be relayed to the EOC This helps ensure peace of mind and enhance productivity 2 . Name plates on the tabel at each operating position assists those who must interfiace with key personnel but may not know them personally. 3 Message forms were at one time a serious problem and several techniques were tried. The best is a four part, NCR type form Copies can be distributed and there is still traceability. This is important for later financial validation and payments 4 At least one message runner is used This is a must. It is difficult foc key positions to communicate with each other when outside phones, radios , etc are competing for communications resources A message center screens and handles all such traffic 5 Relief crews must be arranged early, even if it is not known whether the emergency may be over before a shift ends Personnel tire easily after 10 to 12 hours of operations and efficiency drops rapidly 6 One of the key operating philosophies is that everyone must do his own job The group must operate as a team. Tere can be no grandstanc _rs . 7 Emergency purchase agreements must be prepared for in advance. This will allow for expeditious procurement of supplies and services 8 T-Cards for tIe resource boards should have icons on them They are easier to identify 9 Lights on phones are very usefull since multiple phones invariably ring at the same time, and in an active room it is _ _ difficult to know which phone is ringing. 10 . Facility status boards are used to keep vital information on shelters etc They are covered with plastic so that they can be written on It is easy to see if a shelter is inhabitable, how many displaced citizen are occupying it, and how many it can still accommodate 11 . Weather information is needed and a seperate status board is kept with local conditions and forecasts . This becomes especially important when recovery operations are under way and decisions must be made concerning materials and heavy equipment. f 12 The FEMA Catalog of Publications contains valuable information on forms and materials It can be obtained by writing to: Support and Services Manager Operations Coordination Centel P.O. Box 55157 Riverside, Ca 92517 or phoning 909-782-41 74 13 . A television is a necessity The media may distort or disseminate bad information This can be monitored and corrections sent as soon as possible 14 Teleprompter access on the cable-vision service is used to provide travel information and hazard avoidance information to the community This was a valuable trip, with alot of useful information learned Future trips will be planned, including the San Bernardino County EOC and others in the surrounding area ) /1/2/1-e-Aa Al - , James Hodder, Secretary Emergency Operations Committee cc G Eldridge DA STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE 03/11/93 SUBJECT 1993-94 CDBG PROGRAM Background. The County Department of Economic and Community Development, is currently soliciting project proposals for the 1993-94 Block Grant Program The City is required to conduct a public hearing, in order to solicit proposal input from the residents, as well as a public hearing to prioritize eligible projects On January 14, 1993, Council conducted a public hearing to solicit input from the residents At the conclusion of this public hearing, Council listed a total of five (5) projects to be considered for funding They are listed in priority, as deemed by Council 1 Installation of play equipment at DeBerry Park 2 Installation of sidewalk on Mt Vernon Avenue 3 Development of landscaping Senior Citizen Park 4 Continuation of Senior Center Improvements 5 Continued financial support for Senior Home Improvements via the Oldtimer's Foundation All aforementioned projects were submitted to the County for eligibility review The County Economic and Community Development Department found that the sidewalk installation, and the landscaping at the senior park, were not eligible for CDBG funding In addition to the five projects the City submitted for review, various other agencies applied directly to the County for funding from the Grand Terrace allocation Analysis Staff has attached to this report the complete list of projects found to be eligible and not eligible for funding Additionally, staff has included the excerpt of the January 14, 1993 Council meeting, wherein Council established the local project priorities If Council chooses to allocate funding to any of the other agencies that have requested funding, Council may not contribute an amount greater than $6,270 00 Included in this group should have been the Oldtimer's Foundation The County failed to included their request Council has directed staff to maintain the present level of funding to the Oldtimer's Foundation This amount is approximately $5,000 00 This amount would have to be subtracted from the $6,270 00 amount COUNCIL AGENDA ITEM# Pt STAFF RECOMMENDS THAT COUNCIL OPEN THE PUBLIC HEARING, AND OBTAIN INPUT FROM THE CITIZENRY. AFTER RECEIVING SAID INPUT, CLOSE THE PUBLIC HEARING AND ESTABLISH A PRIORITY LIST OF PROJECTS TO BE SUBMITTED TO THE SAN BERNARDINO COUNTY DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT RLA EXCEL _ROM MINUTES OF MEEBNG CITY COUNCIL, CITY OF GRAND TERRACE, CALIFORNIA HELD JA_NUARY 14, 1993 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers of the City Council at 22795 Barton Road, in the City of Grand Terrace, at the hour of 6 00 p m , on the 14th day of January 1993 , wyth Mayor Matteson presiding ROLL CALL PRESENT Byron R Matteson, Mayor, Ronald Christianson , Mayor Pro Tem , Councilmembers Carlstrom, Hilkey, and Singley ABSENT None A quorum of the City Council was present PUBLIC HEARING - AGENDA ITEM 6B 1993-94 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CC-93-06 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0 , to approve the following priority listing for the 1993-94 r'DBG Projects , 1) Installation of playground equipment at DeBerry Community Park to accommodate the physically handicapped 2) Installation of sidewalks between the Grand Terrace Convalescent Hospital and the Grand Terrace Mail Mart on Mt Vernon Avenue to provide adequate accessibility for the handicapped 3) Development of landscaping in the Senior Citizen' s Park 4) Continuation of Senior Center Improvements 5) Continuation of financial support for the Senior Home Improvement Program through the Oldtimer' s Foundation STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) ss CITY OF GRAND TERRACE ) I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, DO HEREBY CERTIFY that the foregoing is a full and correct excerpt of the Minutes of the meeting of the City Council held on the 14th day of January, 1993,E B NDA STANFILL City Clerk This 19th day of January, 1993 COUNTY OF SAN BERNARDINO DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT 1993 - 1994 CDBG PLAN City of Grand Terrace -- ELIGIBLE PROJECT PROPOSALS LOG NUMBER 19002 CDBG ALLOCATION REQUESTED $ 85,000 PROPONENT Steelworkers Oldtimers Foundation Mr William Tunney, Coordinator of Maintenance, (714)822-4493 DESCRIPTION Continuation of the Oldtimers' Foundation Minor Home Repair service for elderly persons COMMENTS- Public Service Funds requested from Chino Hills & Grand Terrace $5,000 ea , Cotton $9,000, Rialto $15,000, Yucaipa $8,000, and 2nd, 3rd & 5th Districts $14,000 each LOG NUMBER 19112 CDBG ALLOCATION REQUESTED $ 59,642 PROPONENT YWCA of Greater San Bernardino Ms Jackie L Green, Executive Director, (909)889-9536 DESCRIPTION Construction/remodel a portion of the San Bernardino YWCA facility into a day care center COMMENTS Income qualifying public service facility Eligibility subject to City of San Bernardino funding participation LOG NUMBER 19113 CDBG ALLOCATION REQUESTED $ Z4,000 PROPONENT YWCA of Greater San Bernardino Ms Jackie L Green, Executive Director, (909)889-9536 DESCRIPTION YWCA young mothers program - transportation van COMMENTS Public Service Eligibility subject to City of San Bernardino funding participation LOG NUMBER 19142 CDBG ALLOCATION REQUESTED $ 20,000 PROPONENT Arrowhead United Way Mr Frank Snedeker, President, (909)884-9441 DESCRIPTION Information and referral counseling services - Arrowhead United Way COMMENTS Public Service Funds req from Big Bear Lake $3,0Uu, Colton $3,000, G Terrace $3,000, Highland $3,000, Loma L $3,000, Rialto $3,000 and 3rd District $2,000 LOG NUMBER 19151 CDBG ALLOCATION REQUESTED $ 10,000 PROPONENT Olive Crest Treatment Centers Inc Ms Beverly Nestande, Community Relations Director, (714)777-4999 x112 DESCRIPTION- Rehabilitation of two Olive Crest group homes - Grand Terrace and Rialto COMMENTS Minor maintenance and repair portions not eligible under rehabilitation Funds requested from Grand Terrace $5,000, Rialto $5,000 Page 1 City of Grand Terrace -- ELIGIBLE PROJECT PROPOSALS 03/02/93 city of Grand Terrace -- ELIGIBLE PROJECT PROPOSALS LOG NUMBER 19185 CDBG ALLOCATION REQUESTED $ 603,121 PROPONENT Home of Neighborly Services Mr Harold H Carr, Executive Director, (909)885-3491 DESCRIPTION Comprehensive social services - Home of Neighborly Services, San Bernardino COMMENTS Public Service Funds req from each of Colton & Rialto $73,882, G Terrace & Loma L $31,664, 3rd Dist and 5th Dist $196,014 San Bndo funding part req LOG NUMBER 19294 CDBG ALLOCATION REQUESTED $ 35,000 PROPONENT City of Grand Terrace Mr Randy Anstine, Assistant City Manager, (714)824-6621 DESCRIPTION Installation of handicapped accessible play equipment - Terrace Hill Park COMMENTS Only proposed ADA items are eligible LOG NUMBER 19297 CDBG ALLOCATION REQUESTED $ 35,000 PROPONENT City of Grand Terrace Mr Randy Anstine, Assistant City Manager, (714)824-6621 DESCRIPTION Additional funding for improvements to the Grand Terrace Senior Center COMMENTS Eligibility subject to the qualification of specific improvements identified at a late date i 0G NUMBER 19048 CDBG ALLOCATION REQUESTED $ 53,560 PROPONENT Mobilehome Housing Solutions Inc Ms Barbara Cayon, Administrator, (714)467-9674 DESCRIPTION Continuation of the dispute resolution & educational program for UM residents by MISHI, Inc CrIMCNTS Public Service $8,034 requested from each city, e)cept Yucaipa, and $9,105 from each of the 5 D stricts up to total requested Page 2 City of Grand Terrace -- ELIGIBLE PROJECT PROPOSALS 03/02/93 End of Report COUNTY OF SAN BERNARDINO DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT 1993 - 1994 CDBG PLAN City of Grand Terrace -- PROJECT PROPOSALS NOT ELIGIBLE - LOG NUMBER 19059 CDBG ALLOCATION REQUESTED $ 35,000 PROPONENT City of Grand Terrace Mr Randy Anstine, Assistant City Manager, (714)824-6621 DESCRIPTION Combined playgrnd emit , sidewalk, snr park tndscpg , snr ctr impts , & snr home rpr activ's COMMENTS Not eligible as a combination of several proposals (#19294, 19295, 19296, 19297 and 19002 ) LOG NUMBER 19186 CDBG ALLOCATION REQUESTED $ 669,090 PROPONENT D & D Manufacturing Company Mr Dywane Anderson, Chief Executive Officer, (619)246-7330 DESCRIPTION For profit job training program - D&D Manufacturing Co COMMENTS Proposed project would not serve a predominately low/mod income clientele, nor meet "necessary" criteria 570 203(b) LOG NUMBER 19295 CDBG ALLOCATION REQUESTED $ 9,000 PROPONENT City of Grand Terrace Mr Randy Anstine, Assistant City Manager, (714)824-6621 DESCRIPTION Installation of sidewalk - Mount Vernon/Britton Way, Grand Terrace COMMENTS Not eligible because the project service area would have less than 51% low/mod income residents 24 CFR 570 208(a)(1) LOG NUMBER 19296 CDBG ALLOCATION REQUESTED $ 35,000 PROPONENT City of Grand Terrace Mr Randy Anstine, Assistant City Manager, (714)824-6621 DESCRIPTION Senior Center Park landscaping COMMENTS Not eligible because the project service area would have less than 51% low/mod residents Park would not be utilized by senior citizens only 24 CFR 570 208(a)(1) Page 1 City of Grand Terrace -- PROJECT PROPOSALS NOT ELIGIBLE 03/02/93 End of Report DATE March 4, 1993 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE March 11, 1993 SUBJECT ADOPT A RESOLUTION �NDORSING A COUNTY-WIDE STATE LEGISLATIVE PROGRAM 55�� FUNDING REQUIRED NO FUNDING REQUIRED XX At the City-County Conference in Lake Arrowhead last fall, a committee of San Bernardino Cou ,ty mayors and city managers was formed for the purpose of developing a state legislative program This program was developed in an effort to eliminate the type of actions that occurred in the last budget year, and to more adequately make our voice heard in Sacramento The draft legislative program and strategy, as well as the draft resolution is attached We are being asked to adopt this resolution and legislative program to join together with our fellow San Bernardino County cities to more effectively lobby our legislators during the 1993/94 state budget development STAFF RECOMMENDS THAT COUNCIL 1 REVIEW AND ACCEPT THE COUNTY-WIDE LEGISLATIVE TASK FORCE STRATEGY 2 ADOPT A RESOLUTION ENDORSING THE COUNTY-WIDE STATE LEGISLATIVE PROGRAM 3 ADOPT, BY MINUTE ACTION, THE AGREEMENT TO PARTICIPATE IN THE ACTIONS NECESSARY TO ACCOMPLISH THE LEGISLATIVE PROGRAM TS yjm Attachments COUNCIL AGENDA ITEM# g COUNTY-WIDE LEGISLATIVE TASK FORCE A. SHORT TERM LEGISLATIVE OBJECTIVES 1. Continue 1/2 cent emergency sales tax due to expire on June 30, 1993 . New three year sunset provision. Distribute to local governments. 2 . Discontinue/delay state mandated programs until revenues are available to support those programs. 3 . Support and encourage Board of Supervisors to adopt business license fees and abandoned vehicle abatement program (Calif Vehicle Code section 9250 7) 4 . Support reform of welfare and workers ' compensation systems B. SHORT TERM LEGISLATIVE STRATEGY 1 Jointly adopt resolutions supporting our legislative program 2 . City delegations meet with their State legislators before the 1993 legislative sessions begins. a City managers coordinate b. Describe City services and financial condition c. Describe redevelopment, how it works, and why it' s important. d Discuss our legislative objectives 3 Mayors and managers meet with editorial boards a Describe the financial condition of City, cuts made in the past, likely consequences of additional State revenue usurpations b Discuss legislative objectives 4 . Hold a "Legislative Day" in Sacramento at which representatives from all 24 cities will visit their legislators and have dinner with the representatives. a. Hold early in legislative session and treat as a learning experience for City officials unfamiliar with lobbying b. Ask legislative advocates to set up and coordinate. 5. Schedule regular meetings with legislators in Sacramento. 2 . Contract with a consultant or research university to study governmental restructuring. a. Who should provide what services and how should they be funded' b. Should special districts (and their tax levies) be assumed by cities or counties? E. WHAT NEEDS TO BE DONE NEXT - RIGHT AWAY 1. Pass resolutions supporting legislative objectives. ( 2 . Encourage cities to meet with their State legislators, County supervisors, and school board members. 3 . Plan Legislative Day in Sacramento. 4. Schedule regular meetings of city delegates with legislative representatives. 5. Ask cities to Jointly fund commercials and legislative advocate 6. Research proposals for welfare and workers ' compensation reform and prepare resolutions of support. 7 . Keep League of California Cities informed of our plans and progress. RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENDORSING COUNTY-WIDE STATE LEGISLATIVE PROGRAM WHEREAS, Governor Pete Wilson has proposed a State budget for fiscal year 1993-94 that would transfer 22 percent of city property taxes to the State, and WHEREAS, such a reduction in local property tax revenue would force cities to cut back essential police and fire services, and WHEREAS, such a reduction in local property tax revenue would kill the incentive local governments have to attract job creating industry at a time when the State economy desperately needs new industry, and WHEREAS, the Governor has also proposed to transfer an additional 27 percent of local redevelopment revenues to the State, this at a time when every redevelopment dollar is desperately needed to attract new industry to the State, and WHEREAS, the cities of San Bernardino County desire to join in common cause to oppose this attack on city revenues. NOW, THEREFORE, the City Council of the City of joins the other cities of San Bernardino County in approving the following legislative priorities for 1993-94 1. Oppose the State' s usurpation of local property taxes and redevelopment revenues 2 . Continue the one half cent emergency sales tax, which is due to expire on June 30, 1993, for an additional three years, and provide for its distribution to local governments. 3 . Cease or delay State mandated programs until the State can fund these programs. 4 Encourage the Board of Supervisors to adopt business license fees and an abandoned vehicle abatement program based on a vehicle registration surcharge of $1 per registered vehicle 5. Support welfare and workers' compensation reform APPROVED AND ADOPTED this day of , 1993 MINUTE MOTION The City Council agrees to participate in the following actions to accomplish the Legislative Program approved by Resolution 1. We will meet with our legislators regularly throughout the year to explain this legislative program, our city needs, and the adverse impact the Governor's proposed budget would have on our city. 2 . We will participate with other San Bernardino County cities in a "Legislative Day" in Sacramento during the spring of 1993 . 3 . We will meet with the editorial boards of our local newspapers to discuss the financial condition of our city, budget cuts we have already made, and the likely consequences of additional State revenue usurpations. 4 . We will consider jointly funding (with other cities and with employee unions) commercials and print media ads designed to educate the public on the risks associated with reduced funding for police and fire services. 5. We will consider jointly funding a legislative advocate for the cities of San Bernardino County. 6. We will meet regularly with our County Supervisor (s) to encourage the County to reduce litigation with cities, to seek ways to reduce costs through jointly provided services, and to increase County revenue sources.