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03/25/1993 ,N„.....,.rc FILE COPY - c.rry •raw 7, INZPIRV \1. tip March 25, 1993 M♦CA 22795 Barton Road ' Grand Terrace CITY OF GRAND TERRACE California 92324-5295 Civic Center (909)824-6621 Fax(909)783-7629 Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Byron R.Matteson Mayor - Ronald M Chnstianson a, Mayor Pro Tempore F ) Gene Carlstrom Herman Hilkey Jim Singley Council Members Thomas J Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS March 25, 1993 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road * Call to Order - w Invocation - Pastor Tom Comstock, Assembly of God * Pledge of Allegiance - * Roll Call - STAFF COUNCIL CONVENE COMMUNITY REDEVELOPMENT AGENCY RECOMMENDATIONS ACTION 1. Approval of 03/11/93 Minutes Approve 2. Approval of Check Register No. Approve CRA032593 3. Statement of Investment Policy for the Approve Community Redeyelopment Agency for the City of Grand Terrace {. JOJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Recycling Family of the Month - February 1993 B. Proclamation - "Purple Bows for Cancer Day" April 8, 1993 C. Proclamation - "1993 National Crime Victims' Rights Week" April 25-May 1, 1993 D. Introduce New Miss Grand Terrace; Presentation to Pageant Coordi- , nators E. Proclamation - G.T. Woman's Club 85th Anniversary COUNCIL AGENDA STAFF COUNCIL 03/25/93 - Page 2 of 3 RECOMMENDATIONS ACTION 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non- controversial. They will be acted upon by the Council at one time with- out discussion. Any Councilmember, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 032593 Approve B. Ratify 03/25/93 CRA Action C. Waive full reading of Ordinances on Agenda D. Approve 3/11/93 Minutes Approve E. Staff Incentive for Completion Approve of Computer Classes through Loma Linda University Medical Center Education Department F. Statement of Investment Policy Approve for the City of Grand Terrace G. Authorization to go to Bid for Approve Grand Terrace Road Storm Drain Improvements 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports (1) Historical and Cultrual Com- mittee (a) Minutes of 3/1/93 Accept (b) Accept Resignation from Accept Committee Member (Schmidt) (2) Crime Prevention Committee (a) Minutes of 2/8/93 Accept B. Council Reports COUNCIL AGENDA STAFF COUNCIL 03/25/93 - Page 3 of 3 RECOMMENDATIONS ACTION 6. PUBLIC HEARINGS - 6:00 P.M. A. FIRST READING - AN ORDINANCE OF Adopt THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADDING SECTION 8.112 TO THE GRAND TERRACE MUNIC- IPAL CODE AND PROHIBITING THE SALE OF TOBACCO PRODUCTS THROUGH THE USE OF VENDING MACHINES 7. UNFINISHED BUSINESS None 8. NEW BUSINESS A. Reschedule April 8, 1993 City Council Meeting B. Update on I-215 Improvements C. Improvement Requirements and Approve Right-of-Way Deferral - McDuffee Property - CUP's 93-01, 93-02, and 93-04 9. CLOSED SESSION ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON APRIL 8, 1993 AT 6:00 P.M. AGENDA ITEM REQUESTS FOR THE 04/08/93 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 04/01/93 . PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - MARCH 11, 1993 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 11, 1993 at 6:00 p.m. t PRESENT: Byron Matteson, Chairman Ronald Christianson, Vice-Chairman Gene Carlstrom, Agency Member Herman Hilkey, Agency Member Jim Singley, Agency Member Thomas J. Schwab, Executive Director Brenda Stanfill, Secretary Maria Muett, Associate Planner Phil Bush, Finance Director Joe Kicak, City Engineer Alan Burns, Deputy City Attorney Captain Tom Denham, Sheriff's Department ABSENT: Randall Anstine, Assistant City Manager Patrizia Materassi, Planning Director John Harper, City Attorney APPROVAL OF FEBRUARY 25, 1993 CRA MINUTES CRA-93-08 MOTION BY VICE-CHAIRMAN CHRISTIANSON, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve the February 25, 1993 CRA Minutes. APPROVAL OF CHECK REGISTER NUMBER CRA031193 CRA-93-09 MOTION BY VICE-CHARIMAN CHRISTIANSON, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve Check Register Number CRA031193. Chairman Matteson adjourned the CRA meeting at 6:10 p.m. , until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, March 25, 1993 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace C R A AGENDA ITEM NO: - PENDING C RA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY 1 DATE:03/25/93 CHECK REGISTER NO:CRA032593 OUTSTANDING DEMANDS AS OF: MARCH 25, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 26677 VIDEO WORLD + CITY PORTION FOR SIGN $ 690.00 26684 BAYLESS STATIONERS OFFICE SUPPLIES, HOUSING REHABILITATION 10.48 26687 GENE CARLSTROM STIPENDS FOR MARCH, 1993 150. 00 26689 RONALD CHRISTIANSON STIPENDS FOR MARCH, 1993 150.00 26698 HERMAN HILKEY STIPENDS FOR MARCH, 1993 150. 00 26704 KICAK AND ASSOCIATES ENGINEERING SERVICES FOR REHABILITATION PROGRAM, 2/15-3/14/93 491. 00 26707 C) BYRON MATTESON STIPENDS FOR MARCH, 1993 150.00 26723 3o JAMES SINGLEY STIPENDS FOR MARCH, 1993 150. 00 TOTAL: $1,941.48 2 C) I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE ABOVE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES D HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES JP FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY. il /a," <5!(.4.0.e iiPHIL BUSH FINANCE DIRECTOR P WAOYddV V d 0 eNION3d DATE: March 16, 1993 STAFF REPORT CRA ITEM (xx) COUNCIL ITEM ( ) MEETING DATE: March 25, 1993 SUBJECT: STATEMENT OF INVESTMENT POLICY FOR THE COMMUNITY REDEVELOPMENT AGENCY FOR THE CITY OF GRAND TERRACE Section 53600 of the Government Code requires the Agency Treasurer to render to the governing body an Annual Statement of Investment Policy. Last March Mayor Matteson appointed Mayor Pro Tem Christianson and Council Member Hilkey to a sub-committee to study the Agency's Investment Policy. The policy was revised to .increase the level of safety .in the investment of Agency funds, while maintaining an adequate level of liquidity and yield. The sub-committee has reviewed the policy and indicates that the only change for this year is that our primary bank is now Bank of America, Grand Terrace Branch. STAFF RECOMMENDS THAT: THE AGENCY ADOPT THE ATTACHED INVESTMENT POLICY FOR THE COMMUNITY REDEVELOPMENT AGENCY FOR THE CITY OF GRAND TERRACE. TS:BT C R A AGENDA ITEM NO.3 COMMUNITY REDEVELOPMENT AGENCY STATEMENT OF INVESTMENT POLICY FOR THE CITY OF GRAND TERRACE 1993-94 PURPOSE This statement is intended to provide guidelines for the prudent investment of the Agency's idle cash and to outline the policies for maximizing the efficiency of the Agency's cash management system. The ultimate goal is to enhance the interest earnings of the portfolio while ensuring the safety of the pooled cash. OBJECTIVE The Agency's cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible. The Agency attempts to obtain the highest yield obtainable as long as investments meet the criteria established for safety and liquidity. Investments must be made only in the following media: Securities of the U.S. Government or its Agencies - Certificates of Deposits or Time Deposits placed with Savings and Loans or Banks that are fully insured by the FDIC or FSLIC Local Agency Investment Fund (State Pool) Repurchase Agreements placed with the City's primary bank (Bank of America) Passbook Savings Accounts placed with Savings and Loans or Banks that are insured by the FDIC or FSLIC CRITERIA FOR SELECTING INVESTMENTS AND ORDER OF PRIORITY: 1. SAFETY. The safety and risk associated with an investment refers to the potential loss of principal, interest, or a combination of these amounts. The Agency only operates in those investments considered very safe. 2. LIQUIDITY. This refers to the ability to convert to cash with minimal chance of losing some portions of principal or interest. 3 . YIELD. Yield is the potential dollar earnings an investment can provide, otherwise known as rate of return. CRA FOR THE CITY OF GRAND TERRACE PAGE TWO STATEMENT OF INVESTMENT POLICY SAFEKEEPING Securities purchase from broker dealers shall be held in third party safekeeping by the Trust Department of the Agency's primary bank, currently Bank of America, Grand Terrace Branch. The Agency strives to maintain the level of investment of all funds " as near 100 percent as possible. Idle cash management and investment transactions are the responsibility of the Finance Department under the direction of the Agency Treasurer. The Agency will prohibit the utilization of outside investment advisors. The basic premise underlying the Agency's Investment Policy is to ensure the absolute safety of the portfolio, maintaining sufficient liquidity for ongoing cash needs while achieving the highest return possible. Thomas Schwab, Agency Treasurer COMMUNITY REDEVELOPMENT AGENCY FOR THE CITY OF GRAND TERRACE r `--. CITY OF GRAND TERRACE 1 DATE: MARCH 25, 1993 CHECK REGISTER NO.032593 OUTSTANDING DEMANDS AS OF: MARCH 25, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT P8265 PEBSCO DEFERRED COMPENSATION FOR FEBRUARY, 1993 $ 8,242.39 P8266 ELECTRONIC REPAIR COMPANY REPAIR VCR, CHILD CARE 60.36 P8267 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/5/93 142.92 P8268 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/5/93 208.61 P8269 COUNTY OF SAN BERNARDINO DF & G FILING FEE 25.00 P8270 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/8/93 61.24 P8271 CMTA 1993 SEMINAR REGISTRATION FOR SEMINAR, FINANCE DIRECTOR 180.00 P8272 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/9/93 149.09 n P8273 Q SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/9/93 122.58 C P8274 n THE SUN PHOTO DEPT. REPRINT PHOTO FOR CHILD CARE 15.00 P8275 F. STATE COMPENSATION INS.FUND WORKERS' COMPENSATION INSURANCE FOR FEB.1993 Q 3,267.90 C 1p P8276 Z SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/11/93 w Z 173.35 P8277 ar- SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/11/93 Z 68.33 P8278 M LARRY MAINEZ PLANNING INTERN FOR 3/1-3/12/93 II 3) .13 609.25 lb P8279 4h SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/15/93 < < 55.24 w X CITY OF GRAND TERRACE DATE: MARCH 25, 1993 CHECK REGISTER NO.03259: OUTSTANDING DEMANDS AS OF: MARCH 25, 1993 CHECK NO, VENDOR DESCRIPTION AMOUNT P8280 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/15/93 $ 66.2: P8281 STOP SCHOOL TOOLS/OFFICE SUPPLIES FOR CHILD CARE 709.24 P8282 ' DMV,STATE OF CALIFORNIA CLASS "B" LICENSE, RECREATION 57.0( P8283 - SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/16/93 57.61 P8284 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/16/93 26.71 P8285 PERS RETIREMENT FOR PAYROLL ENDING 3/12/93 ADJUSTMENT FOR PAYROLL ENDING 9/11/92 7 211.5e P8286 POSTMASTER—COLTON POSTAGE FOR CITY NEWSLETTER AND RECREATION BROCHURES 532.98 26676 ARROW STRAIGHT STRIP/LETTERING ON BARTON/LA CROSSE 501.61 26678 METROPOLITAN LIFE INSURANCE LIFE INSURANCE FOR HUGH GRANT, (6 MONTHS) 701.98 26679 CAL—WESTERN RECONVEYANCE REFUND, WASTE WATER DISPOSAL SERVICES 57.25 26680 A & A PRODUCE COMPANY PRODUCE FOR CHILD CARE 190.45 26681 ALLSTATE LIFE INSURANCE LIFE INSURANCE FOR HERMAN HILKEY (6 MONTHS) 908.70 26682 ALTA—DENA DAIRY DAIRY PRODUCTS FOR CHILD CARE 238.80 26683 ASCOM RENT POSTAGE METER, APRIL—JULY, 1993 146.27 26685 DANIEL BUCHANAN PLANNING COMMISSION MEETING, 3/4/93 50.00 _) CITY O1 va2AND TERRACE 3 DATE: MARCH 25, 1993 CHECK REGISTER NO.032593 OUTSTANDING DEMANDS AS OF: MARCH 25, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 26686 STATE OF CALIFORNIA CHILD ABUSE CHECK, CHILD CARE $ 15.00 26687 GENE CARLSTROM STIPENDS FOR MARCH, 1993 300.00 26688 CENTRAL CITY SIGN SERVICE STREET SIGNS 1,371.27 26689 RONALD CHRISTIANSON STIPENDS FOR MARCH, 1993 300.00 26690 CITY OF COLTON WASTE WATER DISPOSAL SERVICES FOR MARCH, 1993 33,388.12 26691 D.A.R.E. AMERICA SUPPLIES FOR DARE PROGRAM 219.19 26692 DICKSON COMPANY STREET SWEEPING FOR FEBRUARY, 1993 1,557.88 26693 E & L LANDSCAPE SERVICE LANDSCAPE MAINTENANCE, TERRACE PINES,FEB. 1993 200.00 26694 EASTMAN KODAK COMPANY MAINTENANCE ON KODAK COPIER FOR FEB.1993, EXTRA COPIES FOR JAN. 1993, AND TONER. 1,083.70 26695 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARKS 43.53 26696 GREENWOOD'S UNIFORMS UNIFORMS FOR CITIZENS PATROL 392.65 26697 HARPER & BURNS LEGAL SERVICES FOR FEBRUARY, 1993 1,890.00 26698 HERMAN HILKEY STIPENDS FOR MARCH, 1993 300.00 26699 HOUSTON HARRIS HYDROWASH SEWER LINES 2,514.72 26700 MOIRE HUSS PLANNING COMMISSION MEETING, 3/4/93 50.00 26701 INLAND COUNTIES INSURANCE LIFE/DENTAL INSURANCE FOR APRIL, 1993 640.08 CITY OF GRAND TERRACE 4 DATE: MARCH 25, 1993 CHECK REGISTER NO.032593 OUTSTANDING DEMANDS AS OF: MARCH 25, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 26702 INTERSTATE BRANDS CORP BAKERY GOODS FOR CHILD CARE ' $ 134.30 26703 J & B FOAM FABRICATIONS SUPPLIES FOR RECREATION PROGRAMS 108.22 26704 KICAK & ASSOCIATES ENGINEERING SERVICES, 2/15-3/14/93 13,559.50 26705 METROPOLITAN LIFE INS. LIFE INSURANCE FOR APRIL, 1993 568.65 26706 METROPOLOTAN LIFE INS. LIFE INSURANCE FOR APRIL, 1993 105.00 26707 BYRON MATTESON STIPENDS FOR MARCH, 1993 300.00 26708 RAY MUNSON PLANNING COMMISSION MEETING, 3/4/93 50.00 26709 ONE STOP LANDSCAPE SUPPLY DUMP CHARGE, STREET MAINTENANCE 15.00 26710 PACIFICARE HEALTH INSURANCE FOR APRIL, 1993 5,594.12 26711 MICHAEL PAGE OPEN/CLOSE PARK ON DEBERRY, FEBRUARY, 1993 72.50 26712 PAPER PLUS PAPER FOR COPIERS 124.06 26713 QUALITY LIGHT MAINTENANCE REPAIR BALL PARK LIGHTS 1,556.96 26714 R H A ARCHITECTURAL SERVICES FOR BARTON/PICO PARK 187.31 26715 S.E. RYKOFF & COMPANY FOOD FOR CHILD CARE 848.83 26716 S & S ARTS & CRAFTS ART SUPPLIES FOR RECREATION 31.32 26717 COUNTY OF SAN BERNARDINO STREET MAINTENANCE SUPPLIES 86.60 26718 SHERIFF RICHARD WILLIAMS LAW ENFORCEMENT/CRIME PREVENTION OFFICER FOR tIL, 1993 78,269.00 1 CITY OF 3 D TERRACE (� 5 DATE: MARCH 25, 1993 CHECK REGISTER NO.032593 OUTSTANDING DEMANDS AS OF: MARCH 25, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 26719 COUNTY OF SAN BERNARDINO DUMPING CHARGES FOR 1/21-2/9/93 $ 328.37 26720 SAN BERNARDINO MEDICAL EMPLOYEE PHYSICALS 85.00 26721 SIGNAL MAINTENANCE INC SIGNAL MAINTENANCE FOR FEB. 1993/KEYS 378.42 26722 JIM SIMS PLANNING COMMISSION MEETING, 3/4/93 50.00 26723 JAMES SINGLEY STIPENDS FOR MARCH, 1993 300.00 26724 LOUISE SMITH REIMBURSEMENT FOR LOCAL MILEAGE AND OFFICE SUPPLIES 127.71 26725 SOUTHERN CA EDISON COMPANY ELECTRIC FOR STREET LIGHTS, BALL PARK LIGHTS, J SIGNALS, CIVIC CENTER, PARKS, SENIOR CENTER, DAY CARE CENTER, AND CITY OWNED MERIDIANS 7,391.30 26726 SO. CAL JOINT POWERS INS. HEALTH NETWORK INSURANCE FOR APRIL, 1993 676.00 26727 STAPLES TONER FOR PRINTERS 75.41 26728 THE SUN NOTICE OF PUBLIC HEARING AND NEGATIVE FILING 307.41 26729 TOYS R US SUPPLIES FOR CHILD CARE 74.20 26730 TRAFFIC CONTROL SERVICES FENCE AND BARRICADES, MAINTENANCE 197.45 26731 FRAN VAN GELDER PLANNING COMMISSION MEETING, 3/4/93 50.00 26732 PAMELA VIGUE REIMBURSEMENT FOR LOCAL MILEAGE 26.21 26733 VISA CA MUNICIPAL FINANCE OFFICERS SEMINAR, PLANNING SEMINAR, AND RECREATION SEMINAR 934.56 CITY OF GRAND TERRACE DATE: MARCH 25, 1993 - CHECK REGISTER NO.03259: OUTSTANDING DEMANDS AS OF: MARCH 25, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 26734 WAXIE JANITORIAL SUPPLIES, CIVIC CENTER $ 242 .3] 26735 WEST COMPUTIL PROCESS PARKING CITATIONS FOR AUG AND SEPTEMBER, 1992 3.00 26736 WESTERN EXTERMINATORS PEST CONTROL FOR CIVIC CENTER, CHILD CARE, SENIOR CENTER AND COMMUNITY CENTER, FEB,1993 145.00 26737 WEST PUBLISHING COMPANY CALIFORNIA CODE UP-DATES 69.57 26738 DOUG WILSON PLANNING COMMISSION MEETING, 3/4/93 50.00 26739 YOSEMITE WATERS BOTTLED WATER FOR SENIOR CENTER, CIVIC CENTER, AND CHILD CARE 153.80 TOTAL: $182,380.91 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THAT THE ABOVE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. PHIL BUSH FINANCE DIRECTOR w 1 PENDING CITY CITY OF GRAND TERRACE COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - MARCH 11, 1993 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 11, 1993 at 5:00 P.M. PRESENT: J Byron Matteson, Mayor Ronald Christianson, Mayor Pro Tempore Gene Carlstrom, Councilmember Herman Hilkey, Councilmember Jim Singley, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk Maria Muett, Associate Planner Phil Bush, Finance Director Joe Kicak, City Engineer Alan Burns, Deputy City Attorney Captain Tom Denham, Sheriff's Department ABSENT: Randall Ansti.ne, Assistant City Manager Patrizia Materassi, Planning Director John Harper, City Attorney City Council public workshop convened at 5: 10 p.m. The City Council discussed applications submitted for the General Plan Update Task Force. City Council workshop adjourned at 5:35 p.m. The meeting was opened with invocation by Paster Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Singley. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:10 P.M. CONSENT CALENDAR CC-93-23 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the Consent Calendar with the removal of Item 3H. A. APPROVE CHECK REGISTER NO. 031193 COUNCIL AGENDA ITEM #3 Council Minutes - 03/11/93 Page 2 B. RATIFY 03/11/93 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 02/25/93 MINUTES E. DECLARE PUBLIC NUISANCE - 22085 NEWPORT AVENUE F. REJECT LIABILITY CLAIM 93-01 (MEDINA) G. GRAND TERRACE DAY PARADE PERMIT I. AUTHORIZATION TO GO TO BID FOR AUDITING SERVICES ITEM REMOVED FROM CONSENT CALENDAR 3H. Removal of Bots Dots on Mt. Vernon and Barton Road CC-93-24 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the removal of the Bots Dots imbedded in the pavement at Mt. Vernon and Grand Terrace Road and Barton Road near the Michigan intersection. PUBLIC COMMENT Matthew Addington, Vice-President, Grand Terrace Chamber of Commerce; extended appreciation to Mayor Matteson, Mayor Pro Tem Christianson, and City Manager Schwab for attending the Chamber Mixer, held at Heritage Cleaners on Wednesday, March 10, 1993 . He indicated that the Chamber is in the process of developing a Forum between the City Staff and the general business community, stating that the Forum will be held in the City Hall Council Chambers on March 22, 1993 at 6:00 p.m. He remarked that the event will be moderated by Jim Burns of Southern California Edison and expressed satisfaction that City Staff was already addressing the concerns of the business community. He reported that Chamber members are actively planning the 1993 Grand Terrace Days celebration, scheduled for June 5, adding that a Chamber Mixer will be held at Jack's Golf Shop during that week. He also commented that a VIP Mixer is scheduled for Friday, June 4, at Terrace R.V. Park for the planners and participants of the Grand Terrace Days program. He remarked that the Chamber Ambassadors will hold a "white sale" in conjunction with Grand Terrace Day, stating that Valley Bank also intends to organize local businesses for a Council Minutes - 03/11/93 Page 3 sidewalk sale during the celebration. He announced further that coupons for local merchants will appear in the Chamber's June newsletter in observance of Grand Terrace Day and commented that JB Foods will hold a barbecue on June 5. He explained that the Chamber is working closely with Community Services Officer Korgan to coordinate the week's celebration. He announced that the �✓ Miss Grand Terrace Pageant is scheduled for Saturday, March 13 at 7:00 p.m. at the Colton High School Auditorium and disclosed that the Grand Terrace Chamber is co-sponsoring a Tri-Mixer with the Colton and Bloomington Chambers on Wednesday, March 17. He stated that the Tri-Mixer will be held from 5: 00 p.m. to 7: 00 p.m. at the Red Carpet Inn at 1311 South San Antonio Drive, off the I-215 freeway at Washington Street. Dick Rollins, 22700 DeBerry, Grand Terrace; expressed dismay regarding the inferior quality of the Comcast Council Meeting broadcasts and alluded to the clarity of the broadcasts of the Council Meetings in the City of San Bernardino. ORAL REPORTS 5A. Committee Reports 1. EmercTencv Operations Committee (a) Minutes of 12/15/92, 1/15/93 , & 2/18/93 CC-93-25 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM CHRISTIANSON, CARRIED 5-0, to accept the Emergency Operations Committee Minutes of December 15, 1992, January 15, 1993 , and February 18, 1993 . 5B. Council Reports Mayor Matteson, inquired whether a workshop could be scheduled for 5:00 p.m. at the March 25, 1993 Council Meeting to discuss the City's emergency radios. Council determined that a workshop will be held at 5:30 p.m. on March 25, 1993 to discuss the emergency radios. Mayor Matteson, read correspondence from the City of Alhambra aloud, stating "On February 24, the City of Alhambra and the Alhambra Redevelopment Agency filed an Original Writ/Complaint with the Council Minutes - 03/11/93 Page 4 California Supreme Court challenging the constitutionality of the State's FY 1992-93 budget which diverted property taxes from cities and redevelopment agencies to replace the State's constitutional obligation to fund public education. The case is entitled City of Alhambra v. Ikemoto, Case No. S031350. The lawsuit, as it relates to cities, is based upon the constitutional provisions which prohibit the State from using city property tax to fund state obligations. In particular, the case is designed to reaffirm the Home Rule powers of a city under Article XI of the State Constitution to receive and control local tax revenues. " He indicated that the letter urges cities to correspond to the Supreme Court requesting that the Court hear the matter. He called for Council's acceptance that Staff correspond with the Supreme Court and with the City of Alhambra in support of Alhambra's position. Council directed Staff to send correspondence to the Supreme Court and the City of Alhambra in support of City of Alhambra v. Ikemoto. Mayor Matteson, reported that he received a lengthy letter from Juvenile Court Judge James Edwards regarding graffiti. He paraphrased the letter, stating that Judge Edwards indicated that the judicial system does not have the manpower to address the graffiti problem. He remarked that Judge Edwards suggested that graffiti perpetrators be dealt with at the local level rather than through the overloaded court system. He indicated that Judge Edwards's letter is available for perusal at the City Manager's office and requested that Staff develop a program to assist the court system with the adjudication of graffiti offenders. Mayor Pro Tem Christianson, announced that on April 20 and 21, the Emergency Operations Committee will sponsor a free Earthquake Preparedness presentation in the Council Chambers from 7:30 p.m. to 9:00 p.m. He invited everyone from the community to attend either seminar, adding that representatives from the U.S. Forest Service and the San Bernardino County Sheriff's Department will attend each meeting. He commented further that the Teen Club will hold a recycling day on Saturday, March 27, 1993, from 9:00 a.m. to Noon in the City Hall Council Minutes - 03/11/93 Page 5 parking lot, clarifying that the Teen Club will accept aluminum cans and newspapers only. He urged the public to participate in the recycling drive to help the Teen Club. He remarked that the Historical and Cultural Committee is accepting applications for participants in the Fine Art Show that will be held on Sunday, May 2, 1993, from 1:00 to 4:00 p.m. in the City Hall Meeting Room. He commented that interested artists should contact Viola Gratson at 783-0634 and apply for the Art Show no later than April 15. He stated further that he received numerous complaints about the cable television broadcast of the March 11, 1993 City Council Meeting, asserting that only a few of the people who spoke during the meeting were audible on the telecast. He expressed his desire that action be taken regarding the inadequate Comcast broadcasts. Mayor Matteson, reported that he recently sent correspondence to Comcast Cable, informing them that Comcast is in violation of the Franchise. He added that the letter indicated that if the matter is not mitigated, the City will terminate the Franchise Agreement with Comcast. Councilmember Carlstrom, remarked that he attended the monthly SANBAG meeting, adding that the proposed I-215 improvements were discussed at that meeting. He stated that he spoke with the representatives for the freeway improvements and assured the public that the City is receiving cooperation from SANBAG on obtaining the necessary improvements in the vicinity of Grand Terrace. Although indicating that the improvements will not be implemented until 2015, he stressed the importance of acting quickly to influence the plans for the benefit of the City. City Manager Schwab, indicated that the City has voiced its concerns regarding the freeway improvements to the Riverside County Transportation Commission and the Federal Highway Administration. He commented that the City's concern regarding the elimination of two of the four turning movements at Iowa Avenue, which effectively precluded the exit of northbound traffic onto Iowa, was adequately addressed with the reinstatement of the two removed access ramps. He stated further that the City's trepidation regarding the potential increase in Council Minutes - 03/11/93 Page 6 traffic in Grand Terrace following the North/South Corridor Study that proposed the opening of Pigeon Pass or Reche Canyon was alleviated with the decision to design Iowa as a four-lane divided street. He expressed optimism that the City may be able to acquire the right to access at Iowa but remarked that the construction of an offramp to Commerce Way in Grand Terrace exceeds the jurisdiction of the 1-215 project. Nevertheless, he indicated that the City will meet with SANBAG on Monday, March 15, 1993 to request funding assistance to extend the offramp. He also remarked that the City is requesting that the North/South Corridor Study provide for the further mitigation of traffic congestion by granting a connection to Commerce Way. In addition, he voiced the City's opposition to the plan to cul-de-sac LaCrosse which would eliminate entry to the area and violate the City's roadway standards that only allows 600' for a single point entry. Indicating further that the City has been receiving cooperation on the I-215 project, he stated that plans have been formulated to provide a second point of access in the vicinity of LaCrosse, possibly to Grand Terrace Road. However, he revealed that the City is dissatisfied with the Iowa access, remarking that the City will continue to pursue the matter through SANBAG and the North/South Corridor Study. Mayor Matteson, questioned whether the close proximity of the Center Street offramp to Iowa will hinder attempts to acquire the Iowa access. City Manaaer Schwab, reported that the Center Street offramp is slated for elimination. Mayor Matteson, requested that a conceptual plan for the 1-215 improvements be brought to the March 25, 1993 City Council Meeting. Councilmember Carlstrom, remarked that he has received a complaint regarding the condition of a property on Canal Street. Councilmember Hilkey, requested clarification as to whether Caltrans will grant access at Iowa to Commerce Way. City Manaaer Schwab, replied that the City will have the right to access Iowa but added that Council Minutes - 03/11/93 Page 7 Caltrans will not supply funding for the offramp construction. Councilmember Hilkev, stated that Comcast has the equipment to provide high quality broadcasting and noted that the company's equipment is located within Grand Terrace. Mayor Matteson, indicated knowledge of a wireless, cableless telecasting company that desires to service Grand Terrace. He remarked that the company does not need cable to transmit a broadcast, adding that the rate is 35%-40% less than Comcast. Councilmember Hilkev, thanked KGGI radio and Steve Arisomo for assistance on broadcasting information about the City's zip code petition. He added that the City will transport the petitions to the Postal Service office within a few weeks. Commenting that he received a flyer from Grand Terrace Hardware, he expressed satisfaction that the local businesses are advertising. Revealing that Councilmember Carlstrom's efforts to persuade OMNITRANS to schedule Route 19 from Cooley Ranch into Grand Terrace have been successful, he reported that Route 19 is on the OMNITRANS planning calendar for implementation in July 1994, explaining that Grand Terrace currently is serviced only by Riverside Transit Authority which travels through the City on route to Loma Linda Medical Center. He expressed delight with the success of the Miss Grand Terrace Pageant contestant's fashion show and reminded the public that March 13 is the Miss Grand Terrace Pageant Contest, which will be held at Colton High School. Councilmember Singlev, reported that he attended the San Bernardino County Gang and Drug Task Force meeting, commenting that the meeting focused on the graffiti issue, Fontana's Tax Initiative, and the State Initiative to register graffiti offenders. He indicated his intention to share the letter from Judge James Edwards with the Gang and Drug Task Force. Councilmember Carlstrom, announced that the SANBAG Futures Workshop will be held on March 30 and 31 at the Lake Arrowhead UCLA Conference Center. He explained that the meeting will indoctrinate the Council Minutes - 03/11/93 Page 8 members as to the purpose, function, and future of SANBAG. Emphasizing the importance of attendance at the meeting, he commented that members need to be properly oriented to effectively operate in the organization, revealing that SANBAG handles approximately $80 million per year. PUBLIC HEARING 6A. Prioritize Community Development Block Grant Projects Mayor Matteson opened discussion to the public. Matthew Addington, 22844 Finch, Grand Terrace; requested that the installation of playground equipment at Terrace Hills Community Park, improvements to the Grand Terrace Senior Center, financial support for Senior Home Improvements via the Oldtimer's Foundation, and the rehabilitation of the Olive Crest Treatment Center comprise the priority list to submit for the 1993-94 CDBG projects. Mayor Matteson returned discussion to Council. CC-93-26 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the following priority listing for the 1993-94 CDBG Projects: 1) Installation of playground equipment at DeBerry Community Park to accommodate the physically handicapped. 2) Continuation of Senior Center Improvements. 3) Continuation of financial support for the Senior Home Improvement Program through the Oldtimer's Foundation. 4) Rehabilitation of the Olive Crest Treatment Centers. 5) Funding of information and referral services for Arrowhead United Way. 6) Construction and remodeling of a portion of the San Bernardino YWCA facility to convert to a day care center. 7) Purchase of a transportation van for the YWCA young mothers program. 8) Implementation of comprehensive social services for the Home of Neighborly Services in San Bernardino. 9) Continuation of dispute resolution and educational program for mobilehome residents by Mobilehome Housing Solution, Inc. UNFINISHED BUSINESS Council Minutes - 03/11/93 Page 9 7A. Appoint Members to the General Plan Task Force CC-93-27 MOTION BY MAYOR PRO TEM CHRISTIANSON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to appoint the following individuals to the General Plan Task Force: City Council Herman Hilkey Jim Singley, Alternate Planning Commission Doug Wilson Grand Terrace Seniors JoAnn Johnson Chamber of Commerce Matthew Addington Colton Joint Unified School District Tamara Avila Resident Lee Anne Garcia Business Community Phyllis Forbes Sternberg NEW BUSINESS 8A. A Resolution Endorsing a County-wide State Legislative program CC-93-28 MOTION BY MAYOR PRO TEM CHRISTIANSON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to adopt the Resolution endorsing a county-wide state legislative program approving the following legislative priorities for 1993-94: 1) Oppose the State's usurpation of local property taxes and redevelopment revenues. 2) Cease or delay State mandated programs until the State can fund these programs. 3) Encourage the Board of Supervisors to adopt business license fees. 4) Support welfare and workers' compensation reform. CC-93-29 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 4-1 (COUNCILMEMBER HILKEY VOTED NO) , to declare the City Council's participation in the Council Minutes - 03/11/93 Page 10 following actions to accomplish the Legislative Program approved by Resolution: 1) We will meet with our legislators regularly throughout the year to explain this legislative program, our City needs, and the adverse impact the Governor's proposed budget would have on our City. 2) We will consider participating with other San Bernardino County cities in a "Legislative Day" in Sacramento during the spring of 1993 . 3) We will meet with the editorial boards of our local newspapers to discuss the financial condition of our City, budget cuts we have already made, and the likely consequences of additional State revenue usurpations. 4) We will consider jointly funding (with other cities and with employee unions) commercials and print media ads designed to educate the public on the risks associated with reduced funding for police and fire services. 5) We will consider jointly funding a legislative advocate for the cities of San Bernardino County. 6) We will meet regularly with our County Supervisor(s) to encourage the County to reduce litigation with cities, to seek ways to reduce costs through jointly provided services, and to increase County revenue sources. CLOSED SESSION Mayor Matteson announced that Council went into Closed Session to discuss potential litigation (City of Grand Terrace v. the City of Riverside) and to discuss with Sheriff's Department representatives a potential threat to the public safety pursuant to Government Code Section 54957. Mayor Matteson reported that no decisions were made. Council Minutes - 03/11/93 Page 11 ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7:45 p.m. , until the next regular CRA/City Council Meeting, which is scheduled to be held on Thursday, March 25, 1993. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace DATE: March 16, 1993 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: March 25, 1993 SUBJECT: STAFF INCENTIVE FOR COMPLETION OF COMPUTER CLASSES THROUGH LOMA LINDA UNIVERSITY MEDICAL CENTER EDUCATION DEPARTMENT The Loma Linda University Medical Center Education Department, through a grant with the state, is again providing our employees the opportunity to take extensive computer training over a period of four months (128 hours) , including a ninety-day follow-up period with the employee utilizing this training at work. A staff member in the Finance Department has already completed this training on her own time, and has shared the knowledge with co-workers. When this program was presented to us this year, we were informed that the state is requiring that the University request compensation for each participant that is taking the course on his/her own time (copy attached of that portion addressed in the University's agreement) . We have one or two employees that would like to take advantage of the program this year. Staff is asking Council 's approval to pay an incentive of $100 for each participant that completes this program, and an additional $100 retroactively to the employee that has already completed the program. The incentive pay could be taken from the Employees' Training Fund in the City Manager's budget. This fund is available to employees for training that directly relates to his/her work. Also attached is a copy of the training that is included in this comprehensive class. STAFF RECOMMENDS THAT: COUNCIL APPROVE $100 INCENTIVE PAY TO EACH EMPLOYEE THAT SUCCESSFULLY COMPLETES THE LOMA LINDA UNIVERSITY'S COMPUTER COURSE AND, RETROACTIVELY, TO THE EMPLOYEE THAT HAS ALREADY COMPLETED THE COURSE. BT COUNCIL AGENDA ITEM# 3 E. f Agreement No G100562 i Narrative (continued) 1 Under this new Agreement, the Loma Linda University Medical Center Education and Training Department will retrain 320 office workers from nine occupational groups selected by 37 participating employers, 27 of which are small businesses, two of which are women-owned, and 14 of which have participated in previous Loma Linda projects underwritten by ETP All of the employers have recently acquired and installed • personal computing equipment, and because the personnel selected for this program have very limited or no experience with microcomputers (including the two computer operator trainees who are only familiar with mainframe hardware) , they are likely to be displaced and claiming unemployment insurance unless retrained The 128-hour curriculum, comprised of 128 classroom hours has been employer-approved and will provide mandatory training in the use of IBM or IBM-compatible hardware and spreadsheet and database software, in addition, depending on their employer's needs, each trainee will learn one of the following wordprocessing software packages Displaywrite, Microsoft Word, Wordperfect, Wordstar, Multimate, and Professionalwrite This training program will assist employees to transition from a manual or semi- automatic system to a fully integrated computer system At the conclusion of training each individual will be tested to insure he or she has achieved an acceptable level of proficiency, and may receive additional training at the Contractor's expense if warranted However, ETP reimbursement is dependent upon trainees successfully completing both the required training hours plus the 90 day post- training employment within the term of this Agreement The specific training schedule, training location, equipment and supply summary, and training provider information are outlined in the Project Activity Plan starting on page IV-1 All retrainees will receive their current salaries during training occurring during normal work hours In the instance of training occurring during non-work hours, salary or other forms of compensation will be provided by each participating employer Classroom instruction and project administration shall be the responsibility of the Contractor Administrative costs shall not exceed $65,136, fifteen percent of the total Agreement amount ETPApplication: Rev-51800 ET -OO1 SECTION THREE TRAINING PLAN AND CURRICULUM (Continued) CURRICULA AUTOMAIIID OFFJCB matt.JST (Part 1 of 1) HOURS Class - MODULE 1 INTRODUCTION TO THE AUTOMATED OFFICE. Personal Computer and Dos Software: 1 Introduction to the Principles of Change 2. Components at the System Unit 3. Hardware Functions 4. Resetting the System 5. Introduction to Disk Operating Systems 6. Making Disk Copies, Comparing Diskettes, Memory Space & Label Diskettes. 7 How to Use DOS Commands C h s ores 32 } MODULE 2. LOTUS 1-2-3 or SYMPHONY SPREADSHEETS PROGRAMS A= 1 Assembling Worksheets 2. Consolidating Worksheets 3. Creating Graphs - Bar, Une, Pie 4 Sorting information Alphabetically/Numerically 5. Using Macros and Advance Features 6. Organizing Data & Basic Calculations er- CI1••4Q 36 > MODULE 3. DATA BASE PROGRAMS- dBASE III,& RBASE 0 A• 1 Using Data Management Software 2. Program Assistance & Prompts 3. Creating a Database & Inputting Data 4. Creating Reports & Printing 5. Modifying Information & File Structure 6 Advance Features and Options 32 MODULE 4. WORD PROCESSING - 1 Using Word Processing Software 2. Program Assistance &Special Keys 3 Creating a Document & Saving Files 4 Creating Reports & Printing 5. Modifying Documents & Copying Flies 6 Advance Features and Options C 004 a Each trainee will select one word processing software from a selection of D A Dispiaywrite, Microsoft Word, Wordperfect, Wordstar, Muitimate, and Professionalwrite. "TOTAL HOURS" Class 128 Pages 14 DATE: March 16, 1993 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: March 25, 1993 SUBJECT: STATEMENT OF INVESTMENT POLICY FOR THE CITY OF GRAND TERRACE Section 53600 of the Government Code requires the City Treasurer to render to the governing body an Annual Statement of Investment Policy. Last March Mayor Matteson appointed Mayor Pro Tem Christianson and Council Member Hilkey to a sub-committee to study the City's Investment Policy. The policy was revised to increase the level of safety in the investment of City funds, while maintaining an adequate level of liquidity and yield. The sub-committee has reviewed the policy and indicates that the only change for this year is that our primary bank is now Bank of America, Grand Terrace Branch. STAFF RECOMMENDS THAT: THE CITY COUNCIL ADOPT THE ATTACHED INVESTMENT POLICY FOR THE CITY OF GRAND TERRACE. TS:BT COUNCIL AGENDA ITEM# 3�' STATEMENT OF INVESTMENT POLICY FOR THE CITY OF GRAND TERRACE 1993-94 PURPOSE This statement is intended to provide guidelines for the prudent investment of the City's idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the interest earnings of the portfolio while ensuring the safety of the pooled cash. OBJECTIVE The City's cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible. The City attempts to obtain the highest yield obtainable as long as investments meet the criteria established for safety and liquidity. Investments must be made only in the following media: Securities of the U.S. Government or its Agencies Certificates of Deposits or Time Deposits placed with Savings and Loans or Banks that are fully insured by the FDIC or FSLIC Local Agency Investment Fund (State Pool) Repurchase Agreements placed with the City's primary bank (Bank of America) Passbook Savings Accounts placed with Savings and Loans or Banks that are insured by the FDIC or FSLIC CRITERIA FOR SELECTING INVESTMENTS AND ORDER OF PRIORITY: 1. SAFETY. The safety and risk associated with an investment refers to the potential loss of principal, interest, or a combination of these amounts. The City only operates in those investments considered very safe. 2. LIQUIDITY. This refers to the ability to convert to cash with minimal chance of losing some portions of principal or interest. 3. YIELD. Yield is the potential dollar earnings an investment can provide, otherwise known as rate of return. CITY OF GRAND TERRACE PAGE TWO STATEMENT OF INVESTMENT POLICY SAFEKEEPING Securities purchase from broker dealers shall be held in third party safekeeping by the Trust Department of the City's primary bank, currently Bank of America, Grand Terrace Branch. The City strives to maintain the level of investment of all funds as near 100 percent as possible. Idle cash management and investment transactions are the responsibility of the Finance Department under the direction of the City Treasurer. The City will prohibit the utilization of outside investment advisors. The basic premise underlying the City's Investment Policy is to ensure the absolute safety of the portfolio, maintaining sufficient liquidity for ongoing cash needs while achieving the highest return possible. Thomas Schwab, City Treasurer CITY OF GRAND TERRACE DATE:03/19i93 STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE:03/25/93 i SUBJECT: AUTHORIZATION TO GO TO PUBLIC BID FOR DRAINAGE IMPROVEMENTS Background: As Council is aware, there exists a need to design and construct a new drainage structure at Grand Terrace Road north of Vivienda Avenue At this time, the City Engineer is designing the new structure When the plans and specifications are completed, the City could then go to public bid Completion of this project is necessary in order to preserve the complete infrastructure on Grand Terrace Road Plans and technical specifications will be presented to Council as soon as they become available from the Engineer's office STAFF RECOMMENDS THAT COUNCIL: AUTHORIZE STAFF TO GO OUT TO PUBLIC BID FOR DRAINAGE IMPROVEMENTS ON GRAND TERRACE ROAD NORTH OF VIVIENDA AVENUE RLA COUNCIL AGENDA ITEM#3G RECEIVED :,\R 0 ? 1993 HISTORICAL & CULTURAL ACTIVITIES COMMITTEE CITY CLERK'S DEPT MINUTES OF MARCH 1, 1993 MEETING The meeting was called to order by Chairman Vi Gratson at 7 PM. Those present were Vi, Colleen Edmundson, Pauline Grant, Irene Mason, Randy Anstineand Hannah Laister. The Secretary' s minutes for February were read and approved on motion from Ann, seconded by Irene. Treasurer' s report was $861 .18. Art Show: Flyers are ready for April sewer billing mailing. There will be an article in the Chamber of Commerce Newsletter. Randy will have posters made for the bus shelters; there are at least five. The bus company will let us use these for nothing. Randy suggested sending invitations to the City Council members. Show Case. Ann contacted Mrs. Miller who will look through her material . Randy is working with the Water Company for our next showcase exhibit. Mayor Byron Matteson has historical material which he will let us borrow. Grand Terrace Days will be June 5 . Picture Album Update: Members will work on the picture albums on Tuesday, March 9th at 1 : 15 PM. Historical tapes are almost finished. There was no new business. The next meeting will be April 5th. The meeting was adjourned at 7:30 PM. Respectfully submitted, kL,J, Hannah Laister, Secretary COUNCILAGENDA ITEM# 5PtVA COMMITTEE REPORTS COUNCIL MEEl7NG DAT& March 25, 1993 COMMISSION/COMMITTEE: Historical & Cultural DATE' 3/19/93 SUBJECT Res f gnats on of Committee Member Marie Schmidt simmuommommilimmommemmommimms PROBLEM: Committee Member Marie Schmidt has submitted a letter of resignation from the Historical & Cultural Committee dated March 2, 1993 The letter of resignation is attached REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF Accept the resignation of Marie Schmidt and direct staff to post the vacancy and advertise for applications to fill the unexpired term COUNCIL AGENDA ITEM# SPMi(b) 22656 De Berry St. Grand Terrace, CA 92324 March 2, 1993 City of Grand Terrace 22795 Barton Road Grand Terrace,CA 92324 To whom it may concern: I would like to tender my resignation from the Grand Terrace Historic & Culture Committee as of this date. The reason for this action is that I am moving out of the state. Sincerely yours, Marie R. Schmidt RECEIVED MAR 1 5 1g93 :1TY CLERKS DEPT. RECEIVED MAR 0 9 1993 CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE -ITY CLERK'S DEPT. MEETING, FEBRUARY 8, 1993 MINUTES: The Grand Terrace Crime Prevention Committee met at it's regular monthly meeting on February 8, 1993 in the Conference Room of the Civic Center at 1800 hours. MEMBERS PRESENT: JoAnn Johnson, Chairperson, Howard Panek, Mike Fasenmyer and Dick Rollins, Secretary. MEMBERS ABSENT: Harold Lord, Treasurer, Phil Spisak and Bee Gigandet. tL(Sp R,Libri, )Peters GUESTS PRESENT: Debra Mueller and David Markle a44.4i Ra9L` t scivm-t-ca CITY STAFF: Sharon Korgan, Crime Prevention Officer ITEM 1: The Minutes of the meeting of January 11, 1993 were read and approved unanimously as written. ITEM 2: Debra Mueller stated that she was continuing to be active in the pursuit of the war against graffiti within the City and referred to several locations that needed graffiti removed or painted over. She also reported that some drug sales were apparently being made at a local gas station. She was advised by the Crime Prevention Officer that some accurate dates and times of day would be required for use by the Sheriff's Department and perhaps providing for a "stakeout" time for the Drug Enforcement Division. ITEM 3: Sharon Korgan reported that we were going on-line with an aggressive graffiti program to go before the Council. Mike Fasenmyer made the motion that the Committee appropriate a minimum of $50. 00 immediately for flyers to be used in a general mailing program to both homeowners and businesses alike. The motion was seconded and carried. This to emphasize removal and reporting of locations of graffiti, and the hot-line number. Additionally, the Citizen Patrol would be reporting locations and turning them in to the City for the maintenance crews. Dick Rollins has offered to remove graffiti from various Neighborhood Watch signs. Special cleaning agent compounds must be used to clean "Stop" signs and other reflective type signs, as the use of such solvents as Lacquer thinner, Methyl-Ethyl Chloride (MEK) and Acetone will damage the signs. Dick Rollins is also investigating various compounds that seal surfaces from graffiti so that these surfaces can be more easily cleaned with ordinary water solutions. ITEM 4: Sharon Korgan reported on the Committee's budget, stating that there was at present $14, 324. 00 existing and that the City was to deduct approximately $8, 000. 00 from this amount toward the purchase of a new Citizen Patrol car that is needed to replace the old car. COUNCILAGENDA ITEM#sPa (a• CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE MINUTES: PAGE TWO ITEM 5: Reports were made on the progress of the planning for 'the upcoming 1993 Grand Terrace Days program scheduled again for June. Sharon Korgan stated that this year a joint effort with the Grand Terrace Area Chamber of Commerce would consummate in more displays and events, these to be included in the Community Service Report to the Council. ITEM 6: Individual Committee Member Reports were called for with no pertinent information to be brought forth at this time. JoAnn Johnson reported that there was no additional information to report on other than the Senior News Letter which contained the various ongoing events with a particularly interesting program scheduled for February 12 outlining the various "sighting" equipment now available for Seniors and others with vision problems. She invited anyone who would be interested to attend the meeting scheduled for 10. 00 A.M. There being no further business to discuss the meeting was adjourned at 1930 hours. Respectfully bmitted, Dick Rollins Recording Secretary l ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADDING SECTION 8 112 TO THE GRAND TERRACE MUNICIPAL CODE AND PROHIBITING THE SALE OF TOBACCO PRODUCTS THROUGH THE USE OF VENDING MACHINES WHEREAS, substantial scientific evidence exists that the direct use of tobacco products causes cancer, heart disease, and various other medical diseases, and the Surgeon General of the U S has found that tobacco-caused diseases are the leading cause of premature, preventable death and disability in the U S , and WHEREAS, reliable scientific studies, including studies by the Surgeon General of the United States and studies commissioned and assessed by the U S Environmental Protection Agency, have shown that breathing sidestream or secondhand smoke is a significant health hazard to nonsmokers, particularly to children and teens, elderly people, individuals with cardiovascular disease, and individuals with impaired respiratory function, including asthmatics and those with obstructive airway disease, and WHEREAS, the U S Surgeon General has declared that nicotine is as addictive as cocaine or heroin, and WHEREAS, the U S Secretary of Health, the U S Surgeon General, and leading health organizations all recommended the elimination of cigarette vending machines for health reasons, accordingly, the City Council finds that prohibiting the sale of tobacco products through vending machines is essential to protect the health, safety and welfare of the public NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS Section 1 Amendment A new chapter 8 112 entitled Tobacco Vending Machines Prohibited is hereby added to the Grand Terrace Municipal Code, to read as follows "Chapter 8 112 TOBACCO VENDING MACHINES PROHIBITED Sections 8 112 010 Definitions 8 112 020 Tobacco Vending Machines Prohibited 8 112 030 Penalty COUNCIL AGENDA ITEM# C.Pt ORDINANCE NO Page 2 8 112 010 - Definitions "Tobacco Product" means any tobacco cigarette, cigar, pipe tobacco, smokeless tobacco, snuff or any other form of tobacco which may be utilized for smoking, chewing, inhalation or other manner of ingestion "Tobacco Vending Machine" means any electronic or mechanical device or appliance the operation of which depends upon the insertion of money, whether in coin or paper currency, or other things representative of value, which dispenses or releases a tobacco product. 8 112 020 - Tobacco Vending Machines Prohibited No person, business, corporation or other entity shall locate, install, keep, maintain or use, or permit the location, installation, keeping, maintenance or use on his, her or its premises any vending machine for the purpose of selling or distributing any tobacco product Any tobacco vending machine in use on the effective date of this ordinance shall be removed within ninety (90) days after the effective date of this ordinance 8 112 030 - Penalty Any violation of this chapter is an infraction punishable pursuant to the provisions of Section 1 16 010 of the Grand Terrace Municipal Code " Section 2 Severability If any section, sentence, clause or phrase of this ordinance is, for any reason, held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this amendment The City Council hereby declares that it would have passed this ordinance and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional Section 3 Posting, The City Clerk shall cause this Ordinance to be posted in three (3) public places, designated for such public purpose by the City Council, within fifteen (15) days after its passage Section 4 First read at a regular meeting of the City Council of said City held on the 25th day of March, 1993, and finally adopted and ordered posted at a regular meeting of said City Council on the 8th day of April, 1993 ATTEST City Clerk of the City of Grand Mayor of the City of Grand Terrace and Terrace and of the City Council of the City Council thereof. thereof ORDINANCE NO Page 3 I, Brenda Stanfill, City Clerk of the City of Grand Terrace do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 8th day of April, 1993 by the following vote AYES C.._. NOES ABSENT. ABSTAIN CITY CLERK Approved as to form CITY ATTORNEY DATE: March 19, 1993 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: March 25, 1993 SUBJECT: RESCHEDULE COUNCIL MEETING OF APRIL 8, 1993 Staff has been able to schedule a management/budget meeting for department heads at the Sheriff's Department meeting facility at Parker for April 8-9. This conflicts with the first Council Meeting in April, and staff is asking if the April 8 date may be rescheduled so that staff can make use of the facility on the 8th. There will be no cost for use of the facility, and there will be two members of the sheriff's department attending with staff for this meeting. STAFF RECOMMENDS THAT: COUNCIL RESCHEDULE THE FIRST MEETING IN APRIL. COUNCIL AGENDA r1EM# $� ,NGAv . r c_ITy m p r Planning � � � Department DATE: March 25, 1993 TO: City Council FROM: Planning Department SUBJECT: PROGRESS REPORT ON I-215 *************************************** A comprehensive progress report will take approximately six pages. It would outline all possible impacts of the I-215 project on our city Such impacts are related to circulation, land use, wear and tear of roads, pollution, noise, etc In short, staff feels that all those impacts may be compensated if the project provided a direct connection to the freeway through Commerce Way Otherwise, it is still pending on the negative side. At this time, after intense negotiations, we got most all items requested and have gained back what was lost on previous plans. However, we have not yet reached consensus on the connection to Commerce Way Two major meetings took place one with RCTC, FHWA and I-215 project manager and another meeting with the Executive Director of SANBAG and his staff. Please refer to minutes of March 10 meeting at RCTC (Attachment A). Please notice that paragraph 1 of the minutes lists the items incorporated into the project upon our request (2nd through 5th dots) Paragraph 3 discussed the issue of cul-de-sac at Iowa Avenue which still needs some attention. On paragraph 2 states that the City of Grand Terrace will provide a more detailed drawing to outline the connection of Commerce Way to Iowa and to provide traffic information to help support proposal It is important to notice that FHWA, the party responsible for ultimate design of interstate freeways, supported us in this effort and made it possible for this issue to even be considered. The position of RCTC is that the proposal is out of scope, since the project only involves HOV lanes and has dropped the ultimate widening alternative, therefore, it does not intend to serve future travel demand. However, FHWA stated that a road "stub out" should be considered and is in scope with the project. COUNCIL AGENDA ITEM# a d 22795 Barton Road•Grand Terrace,California 92324-5295•(909)824-6621 On Monday, at the meeting with SANBAG, things changed figure a little and got more cloudy, and several questions still remained unanswered. However, we did get a commitment from the Executive Director, Wes Mc Daniels, that a "technical, quick study' will be made to evaluate the potential of realignment for Main Street in connection with this project and to address potential regional traffic impacts of the North/South Comdor study. According to Wes Mc Daniels, for purposes of"efficiency and convenience", our problem needs to be divided in three (3) issues: 1. How to address estimated regional travel demand affecting Grand Terrace coming from the South (Pigeon Pass Road) going to the freeway. 2. How to address estimated regional travel demand affecting Barton Road coming from the north (Reche Canyon), Loma Linda, etc. 3. Desire to open Industrial area in connection with this project. His proposal is to realign Main Street towards the northeast to be aligned with La Cadena on the west across the freeway, thus, providing a throughfare for Moreno Valley north bound traffic to the Colton area. Indirectly, this would allow Commerce Way to be connected to the Iowa interchange. However, several issues need to be resolved, including crossing Edison Company property Wes Mc Daniels also agendized our item for the Administrative Committee Meeting together with several others. The issue was briefly discussed,however, not in a positive way Supervisor Michaels feels no investments should be made regarding interchange projects prior to review of the "Strategic Plan"and development of a policy and criteria for selection of projects Apparently, there is too much demand for not enough funds. Wes Mc Daniel protected the Grand Terrace project and separated it from the discussion, and after the meeting,we were assured by Wes Mc Daniel and Gary Moon that the proposed study will proceed and things will be taken care of. At that time, staff took the opportunity and communicated to Gary Moon that we are waiting for findings of their study to provide our final comments on the 1-215 project,which is at the end of the review process. It is in the best interest of the City to continue connecting our proposed Commerce Way connection to the 1-215 Project since it is in a tight schedule and concessions are made to keep the project on schedule. At this time, staff is not working on more detailed drawings but is waiting for SANBAG response on the quick study We are giving SANBAG the opportunity to help. However, we should do our own study to have it m case I-215 review period expires (April 8th) and SANBAG did not come up with one. Staff feels that even if the study is done and is done in a timely manner in relation to the schedule of 1-215 PSR Project, it does not mean that the 1-215 project will incorporate such improvements on Main Street, nor that funding commitments are included. RECOMMENDATIONS Staff recommends that City Council do the following: 1) become directly involved with possible alternatives. 2) have our City Engineer proceed to develop more detailed plans for the connection of Commerce Way and Main Street to the Iowa Interchange to be reviewed by City Council at a special meeting within a couple of weeks Copies of traffic data available should be sent to SANBAG This study will be used in case SANBAG does not complete theirs. 3) provide directions to staff to pursue at least a "Road Stub Out" at Iowa Avenue for future connection regardless if the connection will be to Commerce Way or to Main Street. The City will be tremendously benefitted if the PSR plans show a "Road Stub Out". At least we will have Caltrans approval,and FHWA approval to connect our artenal to the Iowa interchange in case we decide to build it with the help of SANBAG. Potential industrial/commercial tenants will also be encouraged to locate in the area. RCTC project manager will then need to alter geometncs of Iowa on-ramp to allow such "stub out" The faster we act; the more chances we have. The more pressure the more our "price tag"will lower We have supported SANBAG; now it's their turn. FHWA supports the stub out.. Let's not lose the opportunity. 4) The City Council needs to decide how much it really wants this direct connection to the Iowa interchange. Staff can adjust and design a proper action plan to proceed in any direction the Council desires. This is a long process, and it needs to start somehow. This is our opportunity. It may take us two (2) years to ten (10) years to get the commitment and funding. If we do not try, we are sure never to get it. Finally,I would like to update you on our second request to SANBAG which was to develop a focus study to evaluate potential impacts of the North/South Comdor estimated traffic. The"small, quick study"proposed by Wes Mc Daniels is probably our response if we do not pursue it further. Staff has had a couple of meetings with the City of Loma Linda and SANBAG representative Ty Schuilhng(Project Manager for North/South Comdor Study). It seems that we will have the support of four cities to request the same study with a broader scope, along with some proposed financial means and under the umbrella of a Master Congestion Management Plan. Ty Schiulhng is probably m communication with the Executive Director, but I can not guarantee it at this time Staff will keep the City Council up to date on this issue Please contact me if you have any questions. Respectfully submitted, WAI-U4 Ci.* -5S1 . Patrizia Materassi Planning Director Attachments A - Minutes of the March 10, 1993 Meeting - RCTC Exhibit. 1 - I-215 Plans (available at the meeting) PM:ma Imam , Diltllake,IltelY Memorandum TO: Distribution FROM: Brad Flom Ve- , SUBJECT: Minutes of 1-215 Northern Section Update Meeting — MEETING DATE: March 10, 1993 ISSUE DATE: March 15, 1993 ATTENDEES: See attached This meeting was a follow up to a meeting held on March 4, 1993 with the City of Grand Terrace After introductions and a recap of the last meeting, Brad discussed the recent plan revisions between Columbia Avenue and Barton Road These include • Relocating La Cadena Dr West and East, creating about 70'of new R/W impact each side This revision accommodates a full standard mainline,auxiliary lanes, 40'wide frontage roads and the potential for ultimate freeway widening(ie frontage roads positioned at ultimate) ,,_ • Iowa Avenue interchange revised from a previous half diamond to a full service interchange • Iowa Avenue widened to a four lane divided arterial between Center Street and La Cadena West • Main Street realigned to a 90 degree intersection with Iowa Avenue • Ramp intersections at Barton Road realigned to a lesser skew Patna expressed Grand Terrace's appreciation for the recent plan revisions in response to their PSR comments However, she still has concerns that the proposed freeway and north/south corridor improvements will generate more regional traffic through their city Patina feels that the project should incorporate Commerce Way into the plans After much discussion it was decided that the city will develop a concept which connects Commerce Way with Iowa Avenue In addition, the city agreed to provide traffic projections which may support their concept The city is meeting with SANBAG on March 15 to discuss these issues further Bill offered to provide any technical support which may be needed at this meeting. The commercial parcel in the northwest corner of the Barton Road/I-215 interchange was discussed The current plans cul-de-sac La Crosse Avenue, creating a 1200'long,single point access,which is greater than the city fire code maximum of 600' It was agreed that PB would include in it's plans a new local road connecting La Crosse Avenue to Grand Terrace Raid fi,"suggested that the RV storage driveway R/W be utilized so to Name impacts to the (- ac 444‘141614-/ilaiii isifiteik iik 13 \S p M IN 505 S. Main St. Suite 900 Orange'Ca. 92668 (714)973-4880 ATTACHMENT A proposed residential development on the north The Grand Terrace Elementary School was then discussed Evidently,the existing school site is smaller than the standard minimum of 10 acres The ramp improvements at Barton Road will require acquisition of approximately 0 75 acre The city and FHWA suggested that the project consider acquiring the 3 homes and Vivienda Avenue just north of the school as replacement and mitigation - (After the meeting, this property was measured to be approximately 1 07 acres RCTC directed PB to incorporate this acquisition in it's studies) Other Items: Rick McGrath stated that he is still pursuing PSR comments from the City of Riverside council Bill stated that the comments were due in early February and that the Final PSR is now scheduled for publication in mid-May Rick said he would attempt to have comments by mid-April Jeff Lewis verbally confirmed FHWA's wntten decision that, based on the lack of foreseeable funding, developing a Tier 1 environmental document for the Ultimate comdor is solely a local decision Jeff Lewis suggested that the New/Modified Access Report be developed using the PSR as the base document Three copies are to be sent to FHWA Jeff will provide a sample report to Nabil for PB's use PB agreed to provide the following materials • Traffic Analysis Report(Future Conditions) ( - Bob Wirts, SANBAG - City of Grand Terrace • Updated 1-215 Northern Section Plans - Tek Tanaka, County of Riverside (100 scale) - Rick McGrath, City of Riverside(200 scale) cc Attendees Jeff Bingham Kevi Haboian Kendall Jue Monica Suter Central File f t A- \word5ldatArctcWCTC58 doc SIGN-IN SHEET MEETING:08-SBd-215-0.00/5.03 30 DATE:March/0/, 1993 TIME10:1,5 A.M. PLACE:C13blaSANGDR. NAME COMPANY TELEPHONE 00 II&7� D G,4c-7.-/eAAl _34443Aa 1°9353 — 6ZZB 1)t 11-ANme-As cadagAtts 9oc' -787--7 t f -rjitmla< Srivorkb cC�ii f), of GraAd Terrrt� `Oq - 7g3—cs9/43 Ltritf JogysoA 4/l'i,1G1'L i ie , grant . 4y '-1�� C,ALrA. 909- 7F7-7974 granty Zarn ►, f FHwA - SAG 916 - 651- 1307 L, s Filtd4-sAG qiG -s -i-/ o7 '-26 itowk S e s 4 1' 6iy►vtLeA►, (1. 1 313 -(31'! A06 SANA6 8g4- -8a-76 qo 9 fad II a itik_ 774-eki, G"j lOcuAd L -Ce 9 k2 Y 6 6� / do e - -ralvtat4 1 , 131 c l i 19 ii ._,1,— 21 S w4i vi 6.1r4 Ol l'eA 1 r4 3 4 113 ji c k.8,__a_gA .. . ...6z-ve.A.1 / f ��, — �fgv-A01 -�,.1., 0 k P 7/4 7 3--4 geo ll LL x 77 m a S �G`) ivA b GrAn d Terrace in-- go? -b`r ,_ X MuI54,2f.fd n, . / o ,«..t Qii-ec k.of 7e .pa ?of- c'zs=?..5723 1‘)/) '2dziGIL 4it5/oz-/ 6,41)e (& . 9o9� fi ✓; Q 16 ( 1.()G 12 Cz.—F / (fc e-L 7- Z9 V Nto ii Do.-ato 1110041-ek-- v-t--ezx K !I 5-19,t1W6A(zor, ell / 15 6whid ‘. (Jfr//p p,6 7/4 f73_y-8-gb id r 4 .Mwwww N. . clry �� Planning RAND lE ;,.i r'9. 1 Department I { TO: City Council FROM: Planning Department SUBJECT: Deferral Request of Off-Site Improvements by Terry Mc Duffee Fntz's Lawnmower & Amencan Sales - Temporary/Phase I Vetennary Hospital - Permanent/Phase II CUP-93-01/CUP-93-03 and CUP-93-04 21893 Barton Road DATE: March 25, 1993 BACKGROUND For the benefit of the City Council, please refer to the Conditions of Approval for this project as approved on March 18, 1993 by the Planning Commission. Respectfully Submitted, Patnzia Materassi, Planning Director Attachment- A - Letter of Conditions of Approval to Applicant COUNCIL AGENDA ITEM# $C� 22795 Barton Road•Grand Terrace,California 92324-5295•(909) 824-6621 CITY , Mug • • • Planning W'; Department March 19, 1993 Terry Mc Duffee 1478 West Cypress Avenue Redlands, CA 92373 SUBJECT: APPLICATION FOR TEMPORARY CONDITIONAL USE PERMITS (CUP- 93-03 AND CUP-93-04, AMERICAN SALES RV/TRAILER SHELLS AND FRITZ'S LAWNMOWER REPAIR SHOP) AND PERMANENT CONDITIONAL USE PERMIT (CUP-93-01, VETERINARY HOSPITAL) Dear Dr Mc Duffee, This is to inform you that the Planning Commission, at their March 18, 1993 meeting, approved your project based on the following conditions of approval- Phase I 1 Building pernuts to be pulled for tenant improvements of house and other structures and associated site/landscaping/curbing improvements (Phase I). The applicants (American Sales and Fntz's Lawnmower/U-Haul) shall pull appropriate building permits for tenant improvements to structures or site improvements. 2. Off-Site improvement deferral agreement must be approved by City Council either prior to issuance of building permits to bring house up to code and or prior to granting occupancy to any proposed use, whichever is first, deferment to be for five years or prior to issuance of building permits on Phase II, whichever is earlier 3 Right-of-way dedication to be processed prior to issuance of building permit and/or occupancy for any of the uses, whichever comes first. 4. All tenants shall apply for business licenses prior to opening of busmess. 5. Site plan indicating lighting, parking layout, traffic circulation, RV trailers layout, detailed landscaping and cement curbing m front of Fntz's Lawnmower to be submitted to the Planning Department for review and approval prior to issuance of building permit. A�`McgME,ur A 22795 Barton Road•Grand Terrace,California 92324-5295•(909)824-6621 6 All tenants shall apply for sign permit and submit plans for Planning and Building and Safety Departments Review m accordance with the City Sign Code. 7 Any air conditioning/heating equipment shall be shielded from public view. 8. Maximum three years duration for the temporary Conditional Use Permits, CUP-93- 03 and CUP-93-04, expire on March 18, 1996. This represents the maximum time these uses can occupy an unimproved property and on substandard structures, one being on Barton Road necessary nght-of-way. Conditional Use Permit expiration is in accordance to Zoning Code Section 18.83 090.B. 9 Applicant shall repair existing 6' chain link fencing around perimeter of project site. Phase II 1. The applicant shall submit for Site and Architectural Review of the Veterinary Hospital and overall on-site improvements within 5 years. 2. The off-site improvements to be installed at the end of five years or prior to issuance of permits for Phase I, whichever is earlier, thus allowing Barton Road to be at its ultimate width. 3 Conditional Use Permit CUP-93-01, Veterinary Hospital, is recommended to be of a permanent nature and will only expire in case conditions are not met according to Zoning Code Section 18 83 090 A. 4 Coordinate Site Plan with I 215 Project. 5 Evaluate potential traffic impacts and compliance with necessary traffic mitigation measures and/or payment of traffic mitigation fees. 6 Reevaluate water needs and perform required mitigation measures. All Phases 1. The proposed projects (CUP-93-01, CUP-93-03, CUP-93-04 and E-92-15) shall be constructed in accordance with the Planning Commission approval on March 18, 1993 Minor changes or clarification may be made by the Planning Department. 2. Compliance with the requirements listed in the City Engineer's memorandum to the City dated February 2, 1993 3 Compliance with the recommendations listed in the County of San Bernardino Fire Warden's memorandum dated February 8, 1993 to the City. 4 Compliance with the recommendations listed in the County of San Bernardino Environmental Health's memorandum dated January 25, 1993 to the City. 5. Compliance with the recommendations listed in the Riverside Highland Water's memorandum dated January 27, 1993 to the City. There is a ten day appeal penod available to you, if this is your desire please contact the City Clerk's Office. After completion of the dedication process then you may submit three sets of permit plans (site, floor, elevation and construction plans) to the Planning Department with a payment of$35 00 ($25 00 of which is a deposit towards the total cost of the building permit). All Staff will make contact with you immediately upon receipt from the Building and Engineering Department for any revisions required or completed building permit ready for issuance. Please complete appropriate conditions of approval pnor to issuance of building permits and certificate of occupancy issuance. If you should have any questions, please contact our department at 909-824-6621. Sincerely, AeA,Z,A)gloi7Ze-c_e_a_... Maria C. Muett Associate Planner ) 11 4•U, ZT_a/k y i • Patrizia Materassi Planning Director PM•nia Attachments: D - City Engineer's memorandum U ..aurandum cc: Thomas Schwab, City Manager Joe Kicak, City Engineer (IT). 12-8.5210 r•REND TERR C rAtlava MEMORANDUM 22795 Barton Road TO: Patrizia Materassi , Planning Director Grand Terrace California 92324-5295 FROM: Joseph Kicak, City Engineer Civic Center DATE: February 2, 1993 • (909)824-6621 Fax(909)783-7629 SUBJECT- CUP-93-01 (21893 Barton Road) Following comments and recommendations should be considered as conditions of approval : 1. Barton Road Byron R.Matteson Mayor (a) Dedicate 17 feet to provide for 50 foot half street with property line return to La Crosse Avenue. )nald M Christianson MayorProllempore (b) Construct standard curb and gutter 36 feet from street centerline. Gene Caristrom erman Hilkey (c) Construct standard roadway between new curb and street JimSingley centerline (11=9). Council Members 2. LaCrosse Avenue Thomas J Schwab City Manager (a) Dedicate to provide for 54 feet of right-of-way. Note - LaCrosse Avenue right-of-way as now shown on the assessor's maps is incorporated as part of 15E (I-215) right-of-way. Any conveyance of LaCrosse Avenue right-of-way to S.B. County and subsequently to the City must be researched and properly incorporated into the plans for development of this project. (b) Typical section of LaCrosse Avenue shall be constructed (1 ) 40 feet of paved roadway (TI=7). (2) Curb and gutter on the east side of LaCrosse Avenue, 2 feet westerly of the westerly right-of-way line of I-215 and the curb and gutter on the westerly side of LaCrosse Avenue, (40 foot separation between curbs). (3) Standard parkway, 12 feet in width. 3. Construct standard sidewalk along the frontages of the parcel . Attachment D Patrizia Materassi February 2, 1993 Page 2 4. Install all existing and proposed facilities along the frontage underground to include Southern California Edison, Telephone and Cable T.V. 5. Install ornamental street lights. r 6. Provide adequate drainage facilities. , 7 Submit title report. 8. Perform and file with the County of San Bernardino, Record of Survey on the parcel. 9. Provide site plan showing location of all facilities existing and proposed. 10. Provide grading plan for the site. 11. Pay applicable capital improvement fund fees. 12. Pay applicable school fees. 13. Comply with City Ordinances. 14. All improvements to be designed by owner's civil engineer to the specifications of the City. JK/ct Y NL....n cITI' 12-8.5210 _- ROMP TERR•C STAFF REPORT NAV Date: March 19, 1993 22795 Barton Road Grand Terrace Meeting Date: March 25, 1993 Cal `,-nua 92324-5295 �-� Civic Center Subject: Improvement Requirements and Right-of-Way Deferral (909)8246621 McDuffee Property - CUP's 93-01, 93-02, and 93-04 Fax(909)783-7629 Dr. Terry McDuffee, owner of the property at the Southwest Corner of Barton Road and La Crosse Avenue is proposing two (2) phased developments of subject parcel. Phase 1 will consist of temporary Conditional Use Permit (CUP 93-03 and CUP 93-04, American Sales RV/Trailer Shells and Fritz's Lawnmower Repair Shop) . Byron R Matteson Mayor Phase 2, Conditional Use Permit (CUP 93-01, Veterinary Hospital). maid M Chnstianson Conditions of approval were recommended to the Planning Commission Mayor Pro Tempore regarding the required improvements along the frontage of the site on Barton Road and La Crosse Avenue (copy attached) . ene Caristrom ennanHilkey Dr. McDuffee, in his letter dated February 19, 1993 (copy attached), Jim Singley submitted a request that the requirements for the installation of the Council Members improvements be delayed until Phase 2 is implemented. ThomasJ Schwab Planning Ccnmassion at their regular meeting of March 18, 1993, City Manager reviewed the project and Dr. MCDuffee's request, and approved the delay in the installation of improvements for 5 years fran the date of approval of Phase 1, except the condition of dedication along Barton Road. Field review of the project indicates that the existing structure on that property is now 48 feett fran centerline, which means that 2 feet of the structure is within the required future right-of-way to be dedicated. Therefore, it would not be advisable to accept the full 17 feet of right-of-way along the portion of the structure frontage. In our discussions with Dr. McDuffee, we have agreed that only the right-of-way not having any impact on the structure would be dedicated, with balance of dedication to occur at Phase 2 construction. Staff is requesting, based on the Planning Commission reccnn endation, that an agreement be authorized between the City of Grand Terrace and Dr. McDuffee requiring the owner to install and pay the costs of the amprovenents within 5 years fran the date of the approval of such agreement. The agreement shall further specify that if said improvements, for any reason, are not installed within the time COUNCIL AGENDA MTEM# 8C- Staff Report March 19, 1993 Page 2 specified, that the installation thereof shall became a lien in the amount of the cost of installation of said imnprovemnents against subject property. Agreement to be submitted for City Council review and approval. Staff is also requesting consideration of the eliminating the dedication requirement along that portion of Barton Road which is occupied by the existing structure. STAFF RECOMMENDS THAT CITY COUNCIL: 1. Authorize the preparation of agreement between City of Grand Terrace and Dr. Terry McDuffee to comply with the conditions of CUP's 93-01, 93-03 and 93-04 at sane future date. 2. Authorize the requirement for partial dedication on Barton, excluding that portion which is occupied by the structure, until Phase 2 is implemented and/or as provided for in the agreement. JK/ct I �1i Terry R.McDuffee, D.V.M. 777777;� 1478 W Cypress Ave. Redlands, CA 92373-5613 Li DATE. February 19, 1993 TO: City of Grand Terrace Planning Department 22795 Barton Road Grand Terrace, CA 92324 SUBJECT. CUP 93-01 and E 92-15 Phased development and Veterinary Hospital 21893 Barton Road The above referenced Conditional Use Permit Application is currently under consideration by the City of Grand Terrace. I have received comments from the City Engineer, and various other agencies including the Planning Department I hereby request that a deferral of the required off-site improvements be granted, until the construction of Phase 2 is implemented Please note that the house on Barton Road, which will be used by Fritz Lawn Mower Shop during Phase 1, is situated approximately 2 feet into the dedication for right of way Thank you for your cooperation Sincerely, Terry R McDuffee, D V M REC'O FEB 2 21993 TRM/cdm Attachment r � ti > k e; u ' Y g t r r • 12-8.5210 A -'�� AMD TERR•C %Wm MEMORANDUM 22795 Barton Road TO Patrizia Materassi , Planning Director Grand Terrace California 92324-5295 FROM: Joseph Kicak, City Engineer Civic Center DATE February 2, 1993 (909)824-6621 Fax(909)783-7629 SUBJECT CUP-93-01 (21893 Barton Road) Following comments and recommendations should be considered as conditions of approval 1 . Barton Road Byron It Matteson Mayor (a) Dedicate 17 feet to provide for 50 foot half street with property line return to La Crosse Avenue. tonald M Chnstianson Mayor Pro Tempore (b) Construct standard curb and gutter 36 feet from street centerline. Gene Carlstrom Herman Hilkey (c) Construct standard roadway between new curb and str f i_ Jim Singley centerline (TI=9). Council Members 2. LaCrosse Avenue Thomas J Schwab City Manager (a) Dedicate to provide for 54 feet of right-of-way. Note - LaCrosse Avenue right-of-way as now shown on the assessor's maps is incorporated as part of 15E (I-215) right-of-way. Any conveyance of LaCrosse Avenue right-of-way to S.B. County and subsequently to the City must be researched and properly incorporated into the plans for development of this project. (b) Typical section of LaCrosse Avenue shall be constructed (1 ) 40 feet of paved roadway (11=7). ri (2) Curb and gutter on the east side of LaCrosse Avenue, 2 feet westerly of the westerly right-of-way line of I-215 and the curb and gutter on the westerly side of LaCrosse Avenue, (40 foot separation between curbs). (3) Standard parkway, 12 feet in width. 3. Construct standard sidewalk along the frontages of the parcel . Attachment D CY",N' t Patrizia Materassi February 2, 1993 Page 2 4. Install all existing and proposed facilities along the frontage underground to include Southern California Edison, Telephone and Cable T.V. 5. Install ornamental street lights. 6. Provide adequate drainage facilities. 7 Submit title report. 8. Perform and file with the County of San Bernardino, Record of Survey on the parcel . 9. Provide site plan showing location of all facilities existing and proposed. 10. Provide grading plan for the site. 11 . Pay applicable capital improvement fund fees. t'.44 -L a, ( 12. Pay applicable school fees. 13. Comply with City Ordinances. x ,, 1 " v.Av 14 All improvements to be designed by owner's civil engineer to the specifications of the City. JK/ct