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05/13/1993 FILE COPY .N�•....4re - (IT ),mom` 410 EM.E� May 13, 1993 22795 Barton Road Grand Terrace CITY OF GRAND TERRACE C , California 92324-5295 Civic Center (909) 824-6621 Fax(909)783-7629 Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Byron R Matteson Mayor Ronald M Christianson Mayor Pro Tempore —_,• Gene Caristrom Herman Hilkey Jim Singley Council Members Thomas J Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 -- CITY OP GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS May 13, 1993 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road A' Call to Order - I * Invocation - Reverend Benjamin Nicholas, Highgrove United Methodist Church * Pledge of Allegiance - * Roll Call - STAFF COUNCIL CONVENE COMMUNITY REDEVELOPMENT AGENCY RECOMMENDATIONS ACTION 1. Approval of 04/22/93 Minutes Approve 2.- Approval of Check Register No. Approve CRA051393 3. Subsidize Signage (Quentin Smith) Approve 4.. Amended Resolution Approving Re- Adopt structuring of CRA Indebtedness FDJOURN' COMMUNITY REDEVELOPMENT AGENCY CONVENE- CITY COUNCIL 1. Items to Delete 2.. SPECIAL PRESENTATIONS A. Presentation to Council from Miss Grand Terrace B. Proclamation - "Water Awareness Month" May 1993 C. Water Awareness Poster Contest Awards 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non- controversial. They will be acted upon by the Council at one time with- out. discussion. Any Councilmember, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. COUNCIL AGENDA STAFF COUNCIL 05/13/93 - Page 2 of 3 RECOMMENDATIONS ACTION A. Approve Check Register No. Approve 051393 B. Ratify 05/13/93 CRA Action C. Waive full reading of Ordinances on Agenda D. Approve 4/22/93 Minutes Approve E. "Reduction Rider" for Bonds - Approve Fieldcrest - Tract 13050 F. Award Contract - Auditing Service Approve G. Extension of Time for TTM 14593 Approve (Burns) H. Resolution to Approve Refinancing Adopt of Certain Public Improvements by the Redevelopment Agency of the City of Grand Terrace, the Re- payment of Certain Agency In- debtedness and the- Funding of Certain Education Augumentation Fund Payments (Amended) 4. PUBLIC COMMENT 5.. ORAL REPORTS A. Committee Reports B. Council Reports 6. PUBLIC HEARINGS - 6:00 P.M. A. Cooperation Agreement for Com- Approve munity Development Block Grant 7. UNFINISHED BUSINESS r None i ;y 8. NEW BUSINESS A. FY I993-94 Annual Assessment/ Landscaping and Lighting District 89-1. COUNCIL AGENDA STAFF COUNCIL 05/13/93 - Page 3 of 3 RECOMMENDATIONS ACTION B. Resolution adopting the Third Adopt Amendment to the Joint Powers Agreement Creating the East -- Valley Planning Agency to Add New Cities to the Governing Body C. Appoint Member and Alternate to Appoint East Valley Planning Agency Air- port Land Use Commission 9. CLOSED SESSION A. Personnel Matters ADJOURN � I i t fl I THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL. BE HELD ON MAY ZT,, 1993 AT 6�00 P.M. AGENDA. ITEM REQUESTS- FOR THE 05/ZT/93 MEETING: MUST BE SUBMITTED INF WRITING TO THE CITY CLERK'S- OFFICE BY NOON 05/Z0/93. a PENDING C RA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - APRIL 22, 1993 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 22, 1993 at 6:00 p.m. PRESENT: Byron Matteson, Chairman Ronald Christianson, Vice-Chairman Gene Carlstrom, Agency Member Herman Hilkey, Agency Member Jim Singley, Agency Member Thomas J. Schwab, City Manager Brenda Stanfill, Secretary Randall Anstine, Assistant City Manager Patrizia Materassi, Planning Director Phil Bush, Finance Director Joe Kicak, City Engineer John Harper, City Attorney Lt.. Rodney Hoops, Sheriff's Department ABSENT: None APPROVAL OF MARCH 25. 1993 CRA MINUTES CRA-93-13 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0, to approve the March 25, 1993 CRA Minutes. APPROVAL OF CHECK REGISTER NUMBERS CRA040893 and CRA042293 CRA-93-14 MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY MEMBER CARLSTROM, CARRIED 5-0, to approve Check Register Numbers CRA040893 and CRA042293. Resolution Approving Restructuring of Community Redevelopment Aaencv- Indebtedness CRA-93-15 MOTION BY VICE-CHAIRMAN CHRISTIANSON, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to adopt the Resolution of the Redevelopment Agency at}thorizing the preparation of an indenture of trust,. a purchase contract„ and an official statement 'relating to the issuance of the agency's tax allocation bonds and approving certain actions in connection therewith_ at— C RA. AGENDArrEM NO, CRA Minutes - 04/22/93 " - Page 2 Chairman Matteson adjourned the CRA meeting at 6:15 p.m. , until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, May 13, 1993 at 6:00 p.m. tiax `1 c wi rd 1. ti�- - - SECRETARY of the Community Redevelopment Agency of the City of Grand. Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace h s - ..- d r T r d _ I � fa f � ^ ^^ - . _ eL f b .w.i.'ic'a hj tir !AZ; - s yt .;t -'"_i-a Et 215.�; -5 s µ c .,.��f . :.�'� al J °{ a il...:izua:stil9 7 C?-Jt•` ". :FO bn15 AIIrttt.A o% O.( jr=O.�it t ,} ff 4i i a ' s 9t .S a it OITT OP Quip maim ao$00fY R$DsysLOPM,NT Amu, 1 104 f my 441 }094 HNuR Miami NO.051393 =ma7-7-3- == OOTOWNw;wi MA NNN 14 Ati MAY 131 X99 ��___��__ -- - :=r—='T., =ems=r4m — -- — --- C/11101 1191 =Rag PWRXI M OOn Pow ( R 6 W MAOTTCs PTA NON FOR HQURINR RE ILITATIoN $ 35.02 18357 ,RIM( 0 AssocIATEs H1UawNTRTNq SERVICES, 3/15-4/11/93r Q RsOlaulaTaTioN PROGRAJI 804.00 P0375 ` mum slum ESCROW LOA1 noll9Wg REHABILITATION PROGRAM 3,652.00 6999 PETTY CAM OFFICE NUPP44Es, 1IOU8INU REH8IIJTATION PROGRAM 27.175 i �t. ,001141 '4,518.78 X IMATTYY. T Y9 Tim my or NY NWQ1�NAq#1 �1 AMQYN I,I8TIo mom FOR p o A Y Y AA�#1R4 fIf#R; ITIHN U Yq PM AMMO PT N# MP Aire UNCNBmUY AIM APPR PR N a�N ITORNB FOR 1� PT `FAN Rl tRj;TY RNDIYF�,opW AgEWR 8N0 vase poa Y1 tmg , 11 P7 ' m ` n OA R�NTAR u )0 eI5 , , —, “ , 11 f0 nor). 4 `. .# - Planning s�►; Department r• V t d > t DATE: ' - 'May 13, 1993 TO: CITY COUNCIL FROM: PLANNING DEPARTMENT REQUEST: SUBSIDIZE NEW SIGNS FOR THE BARTON CENTER SHOPPING CENTER LOCATED AT 22450 - 22478 BARTON RD. (Total Cost: Approximately $5,247.50) ******************************************************* 4 F DISCUSSION:T W _ _ = t> ` _ • Staff has bees negotiating witli Quentin Smith, the owner of the Barton Center shopping center,.to-prvduce a sign program that conforms to the Barton Road Specific Plan and is feasible to the tenants m the Center. On May 6, 1993 we finally reached an agreement (Please refer to Attachment A-Sign Program). Negotiations also included the new color of the building trim, or sign background area(full cost). The proposal requestedtoday`consist of a 50% subsidy for the fabncation and installation of new signs for all existing. Center tenants as of May 3, 1993. The subsidy would be available to the center owner for one year. In case the subsidies,are approved,by City Council the owner`of the Barton Center will enter into a contract with a sign contractor selected by the City Planning Department through a RFP process. The owner is willing to implement the new sign program immediately by installing new signs for all existing businesses. Because the owner is willing to install all the signs at once, the community will see the results immediately. Staff requested.estiimates from four 4)different sign companies;Quel Bros Sigas,.Niteaad 'Day Signs,Tr' City Signs, and Raffin Signs. Their estimates were respectively:$11,64200,. $5,800.00,$5,17236, $3;450.00(refer to Attachment C-Onginal Sign Proposals). The Nite and Day Sign Company was selected due to the moderate cross;demonstration of creative sign.solutions,and due to the fact that this company has installed many of the signs is the ,Stater Bros:Shopping Center of good quality and craftsmanship. CRA AGE DAREINNa3 22795 Barton Road Grand Terrace,California 92324-5295•(909)824-6621 Attached is a draft contract from the Nite and Day Sign Company which outlines the cost estimates and the sign parameters (refer to Attachment B - Nite and Day Sign Contract).- ' , Once the subsidies are approved and the permits are issued,all seven(7) new signs will be installed within 15 working days. It is estimated that the average cost of each sign will cost the owner$500.00. It is the owners intention to get reimbursed by each tenant. The overall cost to the City will be approximately $4,997.50 plus $250.00 for the painting of the sign background area,provided the City Council confirms staffs selection of sign company. The total cost will also include the reinstallation of non-conforming cans Iocated on four vacant suites. The following is a cost breakdown provided by Nite and Day Sign Company:,'~ i v t x T - w w '. 3Ef _ .. Tenant Name: Proposed Sign Area:. Cost - Grand's Shoe Repair 18'x10' $925.Q0 'Pet Grooming 18'x10` . $925 00 ' Apparel Gifts and Crafts I8'x10'8" $985.00 Dance Studio 18"xIO'8" $985.00 American Mortgage 18'x16' , s _ $1,465.00 _ Grand Terrace Barber Shop 181Sc10' $92500 K& M RC Accessories 181 x10'8" $985.00 1 Total existing businesses: $7,19-.00 ,V : -� ; A='G-,a�J. ..r'_ l'A. Total sign cost to,the City- ,,, c ,2 a e....:1.,<^3 .; - } , _C.." 1k.. -'0 J ' C t ne . <pa RV...)g .0:1 ,X ".A.,3 iJ�O(�....aa r�.iT+x$r ,,e, .r=_ z, ,1 : Total p��L�LFi�ii41.•'P-e `!e' �'- z 7tr4S:''7 a J-O Vll+ 0iiK, £ Total'cost;to the City for i I. the reinstallation of four(4) ,w r ; t ' existing,nonconforming cans: ,,3$1,400.00 , 03 ; Funds,requested from RDA: >, ?.(�/� , ^ 7 �.' r d _ T y v � �' 3 c t . t�AJ 'IheAmenam Mortgage campus two singes and could have up to 40 sq ft of sign. The cost is based on iealtsuc contiguous and they, - ID1y not Deed the proposed Sign area. . r _.. tiY a t _ 1:J'� s 3`i t ° - 'r> + ' r C� ED ":i0 T r )i' 7" �s ..' > 3 t ' :::.n 17'x ,_`c<t nT' *s '3a 3:1 ' ',_ i S^ aa-a_ 5 a _ gyeqy �yg�M1r sue'"}�e4a; .dl.� fji'4- ar,>yt t _mx'!> ;,f.PC4dr'..2 e.^ spa t .)d f fnth apt 4- It x a ztni st-I 4 'd=r c. 1 e, h 'A j��-a tat .\ o . n' v i,- < s i"Tt' 1,5 n1ti} 5�S fa ''. +— ) .' .yf 1 F^ < -r .".^a}..- � . .1L - J a �A :.r y.._�-xw"& �� d ia.A }4.� .�ii xrl�� art^ f'v..QM .p i t. -n e-a. -,-ai lad : ,�a ' .rL" SJs l ' 3 ."y�. ti,- c .}J. .eata. E t -,..t..,+ t�..-,.5 .�c -.a• .... e.-.�� +...f�.i>w � +-...' ��.�„ � �+Z..-�w ' q`E'y3 h a tlaec.tx?.2.1,3/ iv.. 4iPv'.. al4d r ,7 -':,. asw -C ,...i.g.atw- ',Aim, tk ca �.` a!w +,+r bEs 9. xC }�C� y� -y1�x cgs .k t,r x: '-, x t+a- " i - '! ; srt F wl. .n:1 ^Ty '+` tia'.6 •..+tAaa.) �tid.m ion,... ,�?5B 1 ._ 1.3 .,fad$„ 1,I.- .. � arsr..+3.®.. 4�ai.a'w-. w.r.. .i.-. 1� ,,..- .F�� .ate e �...�1 . .a : 6 '`r s ;4,3 ,.a ,2, ur n` '` '-- D In gct,1`3 .t "4 i:'} , .+e.��t... i-F � Zs v�ti,^k'y ,..r 4�=v-ts'� 't., '�.+i `�». �"`�.;d.,.�a � .t� „S.�s i x'', L o 6 G'�?at'a 'E '.+,s Ate. . Y5� ZFYfi t_al e, at �a$t � IM to .:' °ems' - .....nr<,er.pots, ro•va-met-w ww• Ro.. •..Jv,,,koe a�+.+rr.asumI,r:vs-..yms«a c++.wF+b.>rkai surda.\xx.+.±.eea.,v'{xrtxa.A+satA. :-,•._._ _ats� N' , 't1? "''_, t .-7. 3...7''' R 't^rr.y£"'. Y a 'e_11-1 1. r-,;.5 j C:-.. r-, _ q , r ., A n RECOMMENDATION: Staff recommends the Redevelopment Agency approve proposed subsidies in the amount of$5,24750 and confirm the sign company as selected by staff. y Sincerely submitted, Q-zirittm,a7___,,,i Patnzia Materassi , - Planning Director Attachments: AL.- Barton Center Sign Program. B.- Draft Contract between Quentin.Smith,.the owner of Barton. ,;,Center,,and Nite and Day Sign Company.. d ., i , C- Sign company selection-report,,.dated March 15; 1993, t) r. ` ,.« ._ ... ., ; , .sue nY' t - 1 r Y^ , x , +x_., '*''.+ , -i! .,. I, — r — c — f4 T *.; 'r? `tee e F s t=! ' ,,i a' f ..x., < + x^ PM:LM:In t w v i . - ��. i t :,�a„ �. _ r <�: c� > � � H _ " ) L ip ..,a t .5:7„-L s, fi! "i y 4cti .....'.,`nib;v'� ,,,.,x..}d� -, ,-, ' .. _,Lx,o a.- .. « _ D:.. P{4e/pri i y..>- r; § Mi ° -, : -, - /1 - TO, ] ,f,ra 3tir i 7' 1 »�i�sE'rl .bca " )m.,4 �et }ii.---;- . sa: eJ ) L_nili.' .'aa .i ? .e.4-4+ '—:11-3.20. i s �ry �n2 z 'drj .r�..t'f. i 4 Ws �(�' ,.i5 le�' _` " ,��e le ;-Yt '.-31,1:-. x301.1,tr„)fo,gk"-i., d r xt_: es 9 xorq4, } ,,,, > -- 'i ek ,s..-to- , , i `"tp'a' wnbrw\ - N - - w Y r s r q h , s -- r - -- ~_ _ T � �^.42 BARTON CENTER SIGN PROGRAM LOCATION: 22450 -22478 BARTON ROAD GRAND TERRACE, CA.92324 OWNER: -QUENTIN SMITH P.0.BOX 6005 SAN BERNARDINO,CA.92412 A. OBJECTIVE Signs are an important element contributing to the identity of the Barton Center Shopping Center The following guidelines are intended to produce a consistency in sign design that reinforces the collective image of Barton Center as a quality business location,while maintaining the means for individual tenant identification. All signs shall be designed and constructed in conformance with these guidelines and with specifications to be provided by a licensed sign company.. All individual tenants signssrequire a permit from the City Planning Department It GENERAL. 1. Each lessee shall submit to the lessor for written approval three(3) copies of the detailed construction drawings of his/her proposed sign criteria herein outlined indicating location, size, layout; design and color of proposed sign, including dimensions of all lettering, and electrical installation. In case of large monument signs, structural calculations should also be submitted. 2. The lessee shall submit sign drawings approved by the lessor to the Planning Department for approval prior to the start of any sign construction_ 3. One (1) "sign space" shall be allowed for each premises by lessor and City (except as otherwise approved in writing). The lessee shall verify his sign. location and size with lessor and Planning Department prior to,fabric atfoir. 4.VP, 4 Special Event Sighs -Special event permits for signs„banners,.balloons;or pennants must be obtained from the City of Grand Terrace Planning Department and installed per City Code. Permits for banners(grand opening signs) shall be obtained prior to opening of business. Plans for signs shall be submitted and approved prior to business license application. ' Attachment A { Barton Center Sign Program Page 2 5. Permanent Window Signs - Permanent window signs require Landlord and City of Grand Terrace approval. Maximum one per window not to exceed 25% of the total window area,provided aggregate of window(s) sign(s) area is induded in the total allowable wall sign area (of t lineal foot of frontage to 75 square feet of sign area). Permanent window signs shall be constructed of permanent materials such as oil paint or decals and be permanently affixed to the window. 6. Temporary window signs - Temporary window signs are allowed to be installed without Planning Review Not to exceed 20% of the window area provided there are no permanent window signs. Temporary signs are limited to temporary messages such as sales or special products. Such signs shall be organized in a row or other fashion to decrease clutter and allow police surveillance of the store. 7. Upon ceasing of business by the tenant,the sign face shall be removed within. ten days and a blank white plexiglass installed in its place. Note: No sign shall be constructed until approved by lessor and until building permits from the City Planning, and Building and Safety Department are received. i 5. Barton Center Sign Program Page 3 C. GENERAL DESIGN CRITERIA Tenant Identification Signs: T. No exposed raceway,crossovers,.conduits,Conductors,transformers,etc.shall be permitted; " " jai.' y_ a'- ..J^ S , t is a J T °1i Z. All lettering'shall be restricted to the "net sign area". 3 No projections above or below the "net sign area" will be permitted (except as otherwise approved in writing by lessor and Planning Department). 4. All signs and their installation must comply with all local building and electric codes and bear a U.L. label placed m an inconspicuous location. 5. All penetrations of the building structure required for sign.installation shall tiypn., be sealed m a.watertight conditionyy and shall be patchedY to tymatch adjacent finish_ *'!,3�` t ✓JFi� +;—r--~i * � "cs— 'e..2 - :o l fry -P. ar ii3 J- rip fit'" n a zA i t i +g w v per- - ) .1^ t 6. TYPibarfnternallY iirnminated Single Face Can Sign specifications: a. The total net sign area is not to exceed one (1) linear foot of store front to one (1) square feet of sign area(i.e. 15 feet of store frontage allows 15 square feet of can sign area). Letters not to exceed.75%of the sign area. v ',I j , r b. All signs will be internally illuminated. c. All lettering and symbols shall be illuminated using light colored letters and symbols (as pet Barton Road Specific Plan). d. The sign background shall be, opaque. The letters and logos shall be the only part of the sign to be illuminated (as per the Barton Road Specific-Plan). • i F> r Barton Center Sign Program Page 4 D. DESIGN OF SIGNS -74 .41 n a i x �� lI f )2 (- Logo fi F 1. Sign Type. a. All tenants signs shall be composed of single faced,mtenor illuminated can signs, with 1/8 inch thick minimum, or better plexiglass face. 2. Can Size: a. All cans shall be dimensioned as follows (see drawing above): 1. There is no mimmum length, it will be determined by sign area allowed. 2. The maximum height shall be 1'6" 3 The Maximum depth shall be 8" 3. Colors a. Letters Black (103-2 translucent/w white r ' back), Blue (601,or 2051), and purple (747). b Background. Oaaque White (0482) (non- translucent). c. Cabinet. Dark Gray to match Lt Gray building trim.. 4. Letters (type face) a. The minimum size of letters shall be 10" b. The maximum size of letters shall be 12" Barton Center Sign Program Page 5 ----BARTON CENTER (Conceptual Monument Sign Only) :.: : \w; ": <? m .• J;i: �r'>''?w.v7:a:1:•.yii.t�ti Yif+T: ,L4 •'Mi�1W' :',its i':.%LJHav�>.S::.Q+ri: 22450 - 22478' • 5 Center Monument Sign: a. The owner of Barton Center has the option to build a monument sign to identify the center. Three sets of plans made by a professional sign company with structural calculations are required to be submitted. b. The Center Monument sign shall be located within a landscaped area which is of a shape and design that will provide a compatible setting and definition of the sign (not to be located in the public right-of way). Monument: Four (4) square feet of landscape area for each square foot of sign area (one side only). c The design of the monument sign shall be complementary to the Barton Center architecture (please refer to the Barton Road Specific Plan examples). d. The monument sign shall be internally illuminated and have and opaque background i / 53 Landlord. Date- Barton Center Quentin Smith P O. Box 6005 San Bernardmo, Ca. 92412 Barton Center Sign Program Page 6 List of Barton Center Tenants Tenant Date: 22450 Barton Road Tenant — Date: 22452 Barton Road - Tenant Date: 22454 Barton Road , Tenant Date: - 22456 Barton Road - - -- -Tenant ---u- - -- Date: - - 22470 Bart=Road -__- - -- - -_ -- - - - .r_ _ �- rr.,_.. ,— — — — — -- -- Tenant Date: 224-76 Barton Road " Tenant Date: 22478 Barton.Road - Tenn.. - Date. - -- -22474'B` Bartorr Road - --- - ---- ,.X-:tenant,�,--.1-r.4.- _ - - - —- - Date. _ �- -- ___ __ _ - --- -247 - Bartoi Road _ _ - - m 4 _T-,.N ik ... «..e.�..e«W.n.`.-.M-�..a•+�—.-.�.. .� �— ` �. ._ �.� .. �..,•....a- .. •ram ry r•.h•..r ',6*....., "'L..'".'''' ... ._.-��a- ,yam -...- -..`.._. ._ __ - Tenant- ' _ av Date: _ _- - _ - --_ — _- 2Z474'"A"Barton Road n..,e' ,.`.. y Me a SIGN & ELECTRIC StHVIC:t Nice & Day SIGN COMPANY 2128 So Grove Avenue, Unit D, Ontario, California 91761 (714) 947-4544 CUSTOMER BILL TO DATE& TIME 6 C� ,� - _ s — 3 ADDRESS WORK TO BE PERFORMED CITY L STATE ‘;, o R�_eq c c CA..9X C��=,g-cam' can..cash Est Cuslo."..PO Job No x X C DATE WORK PERFORMED MATERIALS USED (, ITY i /S 4- cv--?e•..9-C-r' 7 b /4/S 179-//T/r� (7 ) -t3IJ T Gt/9-/T S' 6//'S. i -/{f- S€&A)S c1-,-!/ 'S S /Z T i( GEl/77� ,- /. A C- Tv —77 f _cc)Ul 4-P A4ez /4/I O,Aie, n 14-7 .4- Q I'/U r 7 d1'/ rig-c,F C L-O2 s sw -i/ £ - 4- ;L3s21 ' - a8- AJ&7-- ,-pi A- W AC K I',eo.•livQ (cr • - claw L e-rEA_S ,�// f_ 2 t- cic A4tvn RL E. T ..t&LAc_k' ,i4P f,.j, LL -TttS_ C:ah RAT ` ie.c G r_ S1 rd/ o z.(r) - — s'S.ti Lib S I CAN - �+r i FS x /o� 07775 6 — ,T /0( /l 18- .r 02 9 S �� 4-; Le"X I ' /61 S _ r� ig 7f9C, o' .-7 ( c-T" cPQL c S,- r /N cc...4,05 /1-1 I E)2 A/'i',�-, �2.1 S -�v/1 -74K —r -r r(, c 1 i C 'S !41/4 I ( �e_ '4 A1I wO12K Stfxi-I l i3Z. Cam- f�c� J ' s1-t,Ai 15 wv►2 CA-Y S CA PcJ� �-1°P2c)j,a-C_ Q 77fC C<i Nl "iii C7m-►ia-c.► - Lac_4# t-0 47 7 5-�-9 3 ' SERVICEMAN S 1 Co. S - _ 7_71,5. 075 r�p2�c i ' 43� tP/4g-� -rc-4-c. Ct--rz c r CANLl ��R2�+c i Nx cit,gp•! T ��evP 3o L..J N Q..Im -rM.i SN. SERVICE REQUESTED BY PHONE OFFICE CI T72. o Geri S94- G.G2-4 Q , AJi7A� �r�I to 1 /6i1•4w��tr.P �?.64.7i.0 7 g3-3a 'Ton y kety,es THIS IS TO CERTIFY THAT WORK WAS SATISFACTORILY COMPLETED SIGNATURE X Attachment B MEMORANDUM DATE: March 15, 1993 TO: r Patrizia Materassi, Planning Director FROM: Larry A. Maine; Planning Technician SUBJECT: Selection of a sign company for the installation and fabrication of signs for the Barton Center. The following is a brief analysis of the four sign proposals received for the installation and fabrication of signs in the Barton Center_ BACKGROUND fi Before an analysis could be conducted a selection matrix was created which evaluated--the most important,criteria of the proposals. The seven criteria for selection are; description of firm,description of the project,work program,time schedule,compensation,project team, and references and relevant experience. The maximum number of points given for each criteria was 143 with 128 maximum total points overall. The description of the project and the amount of compensation criteria was selected to have a greater impact on the selection process.and therfore multiplied by 2.. The following is a summary of the selection matrix followed by a brief discussion of each sign company proposal. 0 0 �vs o0 or 4o s c c°, 4 4 0 q? 0` � c4 Sign Company. 1 2 3 4 5 6 7 Total Points. 1 Nite2& Day Signs 12 26 14 1l. 22 143 14 = 1153 2. Quiel Bros. Signs 143 28 14 12 10 14 14 = 1063 3. Tn City Signs 10 26 10 13 24 143 0 = 973 4. Raffin Signs 13 24 - 10 _Li 16 12 9- = 97 Attachment C i 1. Nite & Day-Sign Company Nite & Day Sign Company has had the opportumty of working with staff on the Grand Terrace Shopping Center project which received subsidies from the Grand Terrace RDA on October 8, 1992. Nite & Day Sign Company's proposal was inadequate in terms of graphic presentation, but the company's knowledge of applicable sign area calculations and ability to accommodate allowable sign area rectified that criteria. Nite and Day failed to provide a cost per square footage,but they provided a cost for each sign which made it easy to interpolate the square footage cost. Also,Nite&Day was the only proposal to provide a cost for each sign along with the allowable sign area. This company received the highest overall score , and ranked second in acceptable compensation. 2. Quiel Bros. Sign Company Quiel Bros. Sign Company was the highest rated interms of proposal presentation. They included all necessary information in detail and rated high in most categories except number 5, compensation. Due to the company's high overhead, staff negotiations to reduce the cost of the project by half, to be competitive with the other proposals, fell through. The cost of this proposal is 44 percent higher then all the other proposals submitted which may not be realistic for most of the tenant currently occupying the Barton Center. 3_ Tri City Signs Tn city Signs was ranked third overall_and presented a good graphic prese tatioaof the Grand's Shoe Repair, and Apparel Gifts;and Crafts. The design of the signs contained stuccoed can and sign faces,similar to the design submitted by Quiel Bros. The stuccoed sign face and can would match the existing trim of the building which may change over time. If this happens every sign would need to be redone which may prevent the owner from repainting the center. Due to the financial level of the tenants in the Barton Center, the Tn City Signs proposal posses another potential problem. Because the property owner has his tenants on a month to month rent;the potential of an increased number of new tenants coming in and leaving the center is high. This fact means that a number of new sign_`aces would be installed with the potential of having different variations of the required stucco and paint on:the sign face. There is also the potential of damaging the stuccoed sigh face every time a light bulb is replaced. This sign company did not submit references and experience , required by the RFP In terms of compensanon..Tn City Signs was compatiblewith the Nite & Day Sign Company. 4. Raffin Signs Raffin Signs was ranked fourth overall,narrowly behind Tn City Signs. This ranking was a direct result of low scores given for compensation and. experience. Compensation was given a low score because Raffin Signs may have underbid which f 10 could result in a less then satisfactory product. Also, Raffin's experience is directed in the application of decals and sign face fabncation, but lacks the experience of building channel and can signs. COST TO CITY OF GRAND TERRACE AND TENANTS Sign Company: Total Project Cost Tenant Cost CiythEt L Nite & Day Sign Company $5,800.00 $483.00 $483.00 2. Quiel Bros. Sign Company $11,642.00 $970.00 $970.00 3. Tn City Sign Company $5,17236 $431.00 $43L00 4. Raffin Signs $3,450.00 $287 00 M.03 RECOMMENDATION It is my recommendation based on the review of the four proposals submitted,.that staff continue using the services of Nite&Day Sign Company. Nite&Day Sigir Company has demonstrated their ability to solve problems, and has been receptive to new ideas.. Nite& Day Signs is comparative to Tn City Signs, mterms of compensation_ It is estimated that the average busmess sign will cost each tenant approximately$483.00. This amount is equal or slightly higher than the cost to retrofit each sign copy The overall cost to the City will be approximately $2,900 00 provided the City Council confirms staff selection of sign company. LMM:Im h 4 \"p\tl'nama\ \ sd s DATE: May 7, 1993 • �T's�W A E EPAIR 4 v - "^h•9.. L 69 q 1 h.'CRA.ITEM ITEM (XX) COUNCIL ITEM ( ) - MEETING DATE.; May 13, 1993 SUBJECT: AMENDED RESOLUTION APPROVING RESTRUCTURING OF CRA INDEBTEDNESS FUNDING REQUIRED ,_r NO FUNDING REQUIRED XX _ a — At the City Council meeting ofApnl 22, 1993, the Commumty RedevelopmentAgency-Boar& adopted a resolution for the purpose of selling tax.allocation notes during the CRA.restructuring ppr�of'c�e,ss: It appears that additional tax mcrements.are available to increase thesize.otthe bond y tae -re T -.e ad�.e' a.t t L_ .3 s C'�q..�r s .fvt�.. ,k`$ .6f i'� �e-. " � ,al t.a .. +`d -mYJ dr9, a a "` Staff is requesting that Council-adopt the CRA resolution and City resolution.increasing the bond. issue, and authorize limits of nine million dollars. ($9,000,000) and fourteen-million dollars- ($14,000,000), respectively. e STAFF RECOMMENDS'TH'ATCOUNCIL: - , ADOPTA RESOLUTION OFTHE COMMUNITY REDEVELOPMENT AGENCY AND=THE. CITY OF GRAND TERRACE AUTHORIZING THE.INCREASE OF THE.BOND-ISSUE.TQ LIMITS OF NINE MILLION` DOLLARS" ($9,000,000) AND FOURTEEN MILLION - DOLLARS ($14,000,000), RESPECTIVELY TS:yim. „, '.47, 4 -T. As 1Y4? tgc:i3 ty iy-s sk k t3 rw a 4 � tq ti -Megt,11 I.240 �Jk1E--0-0-t+s1t~r a y'-�2 hti�3p�4Attachment 4q 'ter f'^"Sr^{ "-a,d aiff b f?e.+$s ,i°:x 2sze txtIavvs s •- ^' .. •...Y u. d..,sv';.rXh*rk wa 4 --- _ « •- CRA AMENDAITEMNOA • • _z — RESOLUTION NO. RESOLUTION OF THE GRAND TERRACE REDEVELOPMENT AGENCY AUTHORIZING THE PREPARATION OF AN INDENTURE OF TRUST,A PURCRASE CONTRACT,AND AN OFFICIAL STATEMENT RELATING TO THE ISSUANCE OF THE AGENCY'S TAX ALLOCATION BONDS AND APPROVING CERTAIN ACTIONS IN CONNECTION(THEREWITH AMENDED) WHEREAS, the Agency is a redevelopment agency (a public body,corporate and politic) duly created, established and authorized to transact business and exercise its powers, all under and pursuant to the Community Redevelopment Law (Part I.of Division 24 (commencing with Section 33000) of the Health and Safety Code of the State of California), and the powers of the Agency include the power to issue bonds or notes for any of it& corporate purposes;and WHEREAS,.the Agency has previously issued its Grand Terrace Redevelopment Agency, 000,00URefimding Certificates of Participation(Civic Ceater�l�r on.or aboutMarr F;L981.,:anc 'c-. t z _ .�. �ic ante.. z-v.i.. — i,.. ��... W, _ WHEREAS„{ }lY corporatepurposesofthe ,.the^eg tcrYlM3Ys t o to issue atthi&tfmeta allocation.refridingbondsa - y apnncipal.amount ofnot to foamed Five Million.Doilars($5,000,000),and to use the proceed&of such Bonds to refund the Outstanding Refs g Certificates of Participation to pay costs in connection.with the issuance oftheBonds^and to make certaur other deposit&as required by the Indenture,and WHEREAS,.for the farther corporate purposes of the Agency,spe i rally including- repayment of any outstanding debt to the City of Grand Terrace`ant a;contingent obligation for low and moderate housing set aside funds.pursuant to-Health and:Safety Code.Section 33334.6, the Agency deems it necessary to issue at this time tamalloc ation refunding bonds in the pri ncipal.amount ofnot to exceed$9;000,000 and the use of proceeds of such Bonds to refund the outstanding loan'obligations to the City of Grand Terra~torpay costs in connection with the issuance ofthe Bonds and to make certain otherdeposits as required.by the Indenture. b V f WHEREAS;the purposes s above wilt be accomplished by i at this time such tax allocation bonds pursuant to the Indentu and.this resolution ofthe Agency ',it&hereby directed that the following be prepared and submitted to this Agency Rams o (I)= adrtafft eIndentansofTrust„and t ^.—: i I, �3i,x:MS v e S CN t �'J , R tf (2) a draft of the Preliminary Official Statement to be used in connection with the sale of the Bonds; and (3) a draft of the proposed Purchase Agreement; and WHEREAS, the Agency now desires to authorize the preparation of such documents and the performance of such acts as may be necessary or desirable to effect the issuance and sale of the Bonds; and WHEREAS,.the Agency further desires to make certain appointments with regard to said documents and tasks. NOW, THEREFORE, BE IT RESOLVED by the Grand Terrace Redevelopment Agency, as follows: Section 1. Subject to the provisions of Section 2 hereof, the issuance of Series A Bonds in the aggregate principal amount of Not to Exceed Five Million Dollars ($5,000,000) and Series B Bonds in the aggregate principal amount of Not to Exceed Nine Million Dollars ($9,000,000) on the terms and conditions set forth in and subject to the limitations specified in, the Indenture, is hereby authorized and approved. The Bonds will be dated, will bear interest atthe_rates, will mature on the dates, will be issued in the form,will have such sinking fund installments, will be subject to redemption,,and will be as otherwise provided in the Indenture.as the same will be completed.as provided in this Resolution. The proceeds of the sale of the Bonds shall be applied as provided.in the Indenture of Trust Setioa Z The Indenture of Trust, is hereby directed to be prepared. The Chairman and the Secretary of the Agency are hereby authorized and directed to execute and deliver the Indenture of Trust with such changes insertions and omissions as may be requested by Bond Counsel and approved by the Chairman, said execution being conclusive evidence of such approval.. Section 3. The Purchase Agreement is hereby directed to be prepared.. The Executive Director of the Agency is hereby authorized and directed to execute the Purchase Agreement with such changes, insertions and omissions as may be approved by the Executive Director, said execution being conclusive evidence of such approval Section 4. The Preliminary Official Statement is hereby directed to be prepared is hereby approved and the use of the Preliminary Official Statement in connection with the offering and sale of the-Bonds is.hereby authorized and approved_ Section i The Chairman of the Agency, the Treasurer, the Secretary of the Agency, and any other proper officer of the Agency, acting singly, be and each of them hereby is authorized and directed to execute and deliver any and all documents and instruments, including any agreements relating to the Bonds,.and to do and.cause to be done-any and all acts and things necessary or proper for carrying out the transactions contemplated by the MOND101213113110.COr Z y r r Indenture, the Purchase Agreements, the Official Statement, this Resolution and any such agreements. Section 6. Harper &Burns, a professional corporation, is hereby appointed as Bond Counsel in accordance with the terms and conditions of the proposal submitted thereby and on file with the Agency. _ C t x r Section T_ Prager,McCarthy and Sealy are hereby appointed to act as Underwriter for the issuance of these FAmO% e is , Section S. Orrick, Herrington andSutcliffe. hereby appointed to act as IIisctosure. Counsel in accordance with the terms and conditions of the proposal submitted thereby and on file with the Agency. .. - , Section 4 The Bank of America National Trust and Savings Association is hereby appointed to act as Trustee a upon the issuance of said Bonds and for the purposes of the Refunding. Section.I0. This Resolution.shall take effect immediately upon its PASSED,,APPROVED and ADOPTED this 13th day of May„1993 by the followings, t , .,e:'p a_ ..:t-41.4 so- ,, ..' .ds`�.+., -J� nnt- wi‘ �-1 4 ..•. _ .) 7.,w , - :_),.sa.......rb., I 2,.q.58y` �i �n ??$$`'` .H^G4 '['�a " --`�v-Y'r- t -_l..g q 'a .ire F vt-.0 r-. -✓sf_x r ..SJdS. -a,.} .,7`G}�sil 'd+S 30-vM .f;4 a 51 )~ 4+S.sA NcE .,. .^ _. ...,i'., r s .s r `a`,.a r . <FK'1r�,'t ,la 1-7,:^` ur. 4 c e 4 : c. ABSENT rf} [_. -.Y r p ... Y t:re3 s - .r, - _4Y Y ,..r t — A.... r. A r .-.✓ ,,. -1 By , .. 5 `,,'. , CO1�iJL11{�L�11.j� s _ REDEVELOPMENT AGENCY OF TRH. W . CITY OF GRANIISTLRRACE. ATTEST:. v J .„[ r'.. .- w 11 xkl) -II, : r.... , 'J I -i .. ,- M 1 ... _. .'.»? 173 1 w�62 s,•-Wr✓ ,--E.4 r uw�H ,i_ 3..�L -r r �r '5 3 I �_ w S . -r,Ar i.F.ri!' bfr.,spats', ' , .T:�AY.., „.zr ,a ter.'.-.. 1$ :tea: ..:1,--:.;`g.y�'. '1'0rt APPROVED-AS Lei FORlle r i .- _- " T.x... tr ,,,-_ a,. ,,..end oases Ie� a Y 5 ns x r�' ss <I >Av. :z ti -ii.rsV -Z41 44 ~I -MI z, . . s: ovi3'd.z:. 4,, .'_ ,:,. , "r2 v Kam. '; s.`is y :;trZtl, bcr.;; n :{ ,z,s; [.. br , paavi: LAy 1:,:xw!Yr.: 4rt. t.lrY 4:.: ;w . o--.4, ' 1,1 S k + qaa ma Avr► CE' UNSEL ,r.s�.S.aL�4stue1C r',:_SifJ,2•:,aii yfli :n;TYwy f+ wrdY,0[ ', a.,sl ... r .M «..s�«� : yT ac, :-wi: Guma,fi a^ N I I...1..1.1•71..�T/mod ••.�yr a�.w.. ra.u. .. . f _ '..„1-- \i-,,, p.—r, -; i-,,, ,-, ,-, p 11 r. , 1 ii ?.., pi 1 ii --, if, .,-, 1,, r ,. ,,,, .., 4 , r if.,..., . Titu of orattli -1Zerrate 411.1111111.. _ • ,. ........ ...... . . _.... • . _ .411011.111 "WATER AWARENESS MO1VTIF H MAY, 1993 �•"• — WERF4S, water is California's most preaous natural resource; and �.. . — �.. WHEREAS a reliable supply of quality water is an essential element of the health of — all Southern Californians; and 4 . — WHEREAS, the economic well-being of all Southern Californians is contingent on an , - - • adequate supply of water;,and • • _i— • SFAS„to ensure an ample supply of good quality waterforourresidents,. we" ' i • must wion�E tOgetfiertoertively conserve mid°protect the local water resound and 4 * . — 4411111.110. WHIMS;during the month of May, the GF ► — ty of Grand:Te racejoins with . • Highland Water Company and the California Water Awareness Committee, composed of ► • various urban and agricultural water conimuriities, to work to increase understanding of ► ' — • water through landscape waterconservation; . _ - i NOW, THEREFORE,1 BYROATIL MATIESON,Mayorofthe City of Grand Teraace; II.�; on behalf ofthe City Coma,.do hereby proclainm May, 199. at . ` terAwam Montk : _. 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Schwab, City Manager Brenda Stanfill, City Clerk Randall Anstine, Assistant City Manager Patrizia Materassi, Planning' Director Phil Bush, Finance Director Joe Kicak, City Engineer John Harper, City Attorney _'°- Lt.. Rodney Hoops, Sheriff's Department iBBENTr _r L,, _.'.None =a r� �:A� _ " _ The meeting was opened with invocation by Paster Roger Greenwalt, First Baptist Church., of Grand Terrace, fo-liowed by the Pledge of Allegiance led. by Councilmember Singley. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City- Council meeting at 6:15 P.M. ITEMS" TO DELETE' 3F. Award Contract - Auditina Services SPECIAL PRESENTATIONS __._- ti 2A.. Mayor Matteson -announced -that Sohn Hawkins and family of 12645 Warbler are the,recipients I March 1993 Recycling Family of r_the MontIi Awaicr and& ' of local merchant gift LL certificates."from the Food r - ' Connection, Dimitri^s Restaurant, `Sack.'s Golf Shop, -'=Wand"Flowers by Yvonne 'b " 2B. Councilm'ember Carlstrom recited a Proclamation declaring the week of May 2. - 8„ 1993 as "Hire-A. Veteran. Week.."' - COUNcIcAGENDAITELt#.3t Council Minutes - 04/22/93 , Page 2 2C. Councilmember Singley read a Proclamation designating the week of April 25 - May 2, 1993 as "Soil and Water Stewardship Week." 2D. - Mayor Pro Tem Christianson presented a Proclamation proclaiming the week of May 2 - 8, _ 1993,,,asr "Blue Ribbon Week." CONSENT CALENDAR =T `_ CC-93-40 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMENBER CARLSTROM, CARRIED 5-0, to approve the Consent Calendar with the removal of Item 3D. A. APPROVE CHECK REGISTER NOS. 040893 AND 042293 B. RATIFY 04/22/93, CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA _ E- ^ MASSAGE TECHNICIAN LICENSE (BARBRA_ LEANING) G. BID AUTHORIZATION FOR CITY ENTRY/SCHOOL.-,BLOCK WALL. PROJECT A` �,,'�'Yc.-^r�, "�� ! � 9°-'• s : Er._ RELEASE ,OF SECURITIES r. (PERELLI_z TRI-, STATE,A INC.; ARCHER) w I. MASSAGE TECHNICIAN LICENSE RENEWAL (CORY WILLIAMS) ss _ J. RESOLUTION TO APPROVE_ REFINANCING OF CERTAIN PUBLIC IMPROVEMENTS BY_ THE. REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, THE REPAYMENT OF CERTAIN AGENCY INDEBTEDNESS AND- THE FUNDING OF CERTAIN EDUCATION AUGMENTATION FUND PAYMENTS. -- _ 4 ITEMS REMOVED FROM CONSENT CALENDAR .3D.. APPROVE 03/25/93 MINUTES -rovull r Y- - .r ..S a..,1 c. t- r x^C[.4 i s ro N"rit z PM' CC-93;-41: MOTION BY MAYOR PRO TEN.,,CHRISTIANSON,, SECOND BY z COUNCILMEMBER SINGLEY,.. CARRIED 5=0 r-to approve: the March 25", 1993 City Council Minutes, as amended to indicate that `Mayor Pro- Tem Christianson2,co nvenedaadjourned. that meeting r y 1 �^ T ! .. -1"-ti�x '.r m..Le.I.'�'xl..xk�.2` -Fa.ems "al'1�ra''." xi a E 931?1 a - .St y i y..s..i al= - As a .� t '"brr'4,3 1,Z+-YA �zA: �}'M} r ry - r i k Council Minutes - 04/22/93 Page 3 PUBLIC COMMENT Dick Rollins, 22700 DeBerry Street, Grand Terrace; expressed his desire to present a comprehensive graffiti removal program to Council for consideration. Referring to two traffic collisions that occurred on DeBerry, he f stressed the need for increased Sheriff's Department patrols on DeBerry, emphasizing the importance of the increased patrols during Little League games. He also noted that Terrace Hills Junior High School has posted signs at the school regarding metal detectors and the prohibition of weapons on campus. Mr. Gross, 21845 Grand Terrace Road, Grand Terrace; remarking that he is the current, resident manager of Grand Barton Mobilehome Park, expressed appreciation to Council and the Sheriff's Department regarding the curtailment of cargo handlers in the vicinity of the mobilehome park. He suggested that Stater Brother's bring in their own workers to unload their trucks. Mayor Matteson, indicated that Council is aware of the situation and will continue to address the issue_ Dr. Terry McDuffee, 1478 W. Cypress, Redlands; reported that on several recent occasions cars parked behind the animal emergency clinic have been burglarized. He indicated concern regarding an increase in loiterers at the corner of Barton Road and expressed his desire that the Sheriff's Department increase patrols in the area. ORAL REPORTS 5A. Committee Reports 1. Parks and Recreation Committee (a) Minutes of 2/1/93 and 3/1/93 CC-93-42 MOTION BY COUNCILMENBER CARLSTROM, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to accept. the Parks and Recreation Committee Minutes of February 1, 1993 and March I, 1993- _ 2. Historical and Cultural Committee (a), Minutes-of 4/'{5'/93 CC-93-43 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER SINGLET, CARRIED 5-01r to accept the Council Minutes - 04/22/93 Page 4 Historical and Cultural Committee Minutes of April 5, 1993. 3. Crime Prevention Committee (a) Minutes of 3/8/93 CC-93-44 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to accept the Crime Prevention Committee Minutes of March 8, 1993. 5B. Council Reports Mayor Matteson, commented regarding correspondence former Councilmember Barbara Pfennighausen wrote to , Senator Ruben Ayala, Assemblyman Joe Baca, and Governor Pete Wilson regarding funds that are being diverted from Grand Terrace by the State. He remarked that he and the City Manager met with Comcast on April 22, 1993, adding that the cable company has repaired the sound system.. He commented further that the new broadcasting equipment required by the Franchise Agreement will be installed within two weeks and requested that the public contact the City with any comments regarding the quality of the cable broadcast. Additionally, he commented that the cable company is addressing the rate limitations set by Congress, speculating that the information should be available to the public within. a month. He announced that the City of Apple Valley is sponsoring a chili cook-off on May 22, 1993 and remarked that they have requested that Grand Terrace participate in the event. He stated that the City of Colton met during the week to discuss the future sewer rates. Councilmember Carlstrom, reported that on Tuesday, April 20, 1993, he attended the Colton City Council Meeting to hear the. first reading of an. Ordinance relating to the wastewater revenue rate program and tertiary treatment facility..r He commented that the meeting also covered approval of RIX Agreements and clarified that the RIX company installs fillers to treat sewage water. He explained that tertiary treatment ensures thgic‘,water discharged into the surface stream system will be potable and indicated that if the cities of Colton and San Bernardino do not comply with the. wastewater treatment requirement by July 1994, the* will' be fined 4 + Council Minutes - 04/22/93 Page 5 $10, 000 per day. He remarked further that Colton's Utilities Commission has been investigating other methods of sewage treatment. He asserted that the expense of installing the tertiary treatment plant will increase the monthly sewer fee to $28.00 per residence by 1997, noting that a previously proposed rate increase of $12.50 to offset the expenditure for the Colton treatment plant was rejected. He indicated that Mayor Matteson corresponded with the City of Colton requesting the postponement of the matter in order to research the best method for implementing the sewer rate program. He remarked further, however, that a group from the Colton Utilities Commission is investigating other sources of funding for the project to provide an easier transition to the increased fee. He revealed that more information would be forthcoming at an future Council Meeting. Stressing the relevance of the matter to Grand Terrace, he commented that the City contributes 400,000 gallons of sewage daily to the Colton system, adding that the Colton input is 2-3 million gallons per day.. He explained that the sewage is discharged into the Santa Ana River but expressed doubt that such a high volume of sewage could be made potable.- Although revealing that the City favors the ecological aspect of the treatment plant, he indicated concern regarding the cost of the project. City Manager Schwab, revealing that tertiary sewage treatment was mandated by the Clean Water Act of 1982, he explained that the 1982 Act designated that the Santa Ana River- and other waterways could no longer receive second stage effluent discharge. Commenting that the cities of Rialto, Colton, and San Bernardino were affected, he revealed that Rialto alone has constructed a tertiary treatment facility and speculated that Rialto's sewer rate is approximately $20.00. He reported further that since the cities of San Bernardino and Colton forestalled the implementation of third stage treatment, both municipalities are now under a Cease and Desist Order and are intent upon implementing the project rapidly and increasing the sewer rates from $8.24 to $28.55 over a 2 1/2 year period. He 'expressed uflcertainty as to whether the rate increase could be avoided. Declaring that approximately 80% of the surface_ flow of the Santa Ana River consists of second stage sewer effluent, Council Minutes - 04/22/93 Page 6 he explained that although the water is clear, the elimination of viral components in the discharge requires a third, substantially more expensive treatment process. Furthermore, suggesting the inevitability of the sewer rate increase, he noted that funding will be needed to support not only the more costly third process, but the construction of the treatment plant as well. He acknowledged Colton's desire to ascertain whether the Rapid Infiltration (RIX) method will be most cost effective, indicating that more research will be compiled before the matter is returned to the Colton City Council for review. Explaining the wastewater contract between Grand Terrace and Colton, he remarked that Grand Terrace pays 90% of the rate that Colton charges to its residents while retaining 10% for the maintenance of the sewage collection system, adding that Grand Terrace also sets aside capital for the future replacement of those lines. He speculated that the City will not utilize the full 10% of the proposed $28.50 fee for capital improvements on the sewer system thereby enabling Grand Terrace to assess its residents at a lower rate.. Indicating, his desire to educate the community as to the necessity of the sewer rate increase, he emphasized that the City must comply with the tertiary treatment mandate. Mayor Matteson, mentioned that several years ago Grand Terrace added a $1.00 surcharge to the sewer bill in anticipation of the tertiary treatment requirement. He inquired whether the City was still assessing the charge, questioning the size of the fund and how it will be utilized in the conversion. Finance Director Bush, responded that the City has $100,000 in the. fund. City Manager Schwab, revealing that the treatment plant will cost $30 million, he explained that increases to the tertiary reserve have halted since Colton now charges $8.25. He added. that the first phase of the rate increase program will involve an adjustment of the rate from $8.00 to $12.55, incrementally increaghng over the next 2 1/2 years.. He added thatttte purpose of the revenue stream will be to purchase bonds for the construction of the third stage treatment facility., Council Minutes - 04/22/93 Page 7 Councilmember Hilkey, inquired whether a portion of the sewer fee was set aside for capital improvements. City Manager Schwab, responded that Grand Terrace's sewer rate includes the 10% set aside for capital improvements. Councilmember Hilkey, inquired whether a fraction of the $7.00 fee that was paid to the Colton sewer district was to be utilized for future expansion. City Manager Schwab, explained that, typically, a sinking fund is established to provide for capital improvements but stated that Colton did not include a capital improvement stipulation in the $7.00 or the $8.00 rate. He remarked that the actual sewer plant operations currently are being subsidized by the capital improvement fees that are being collected from residents connecting to the system, commenting that those residents are funding the capacity for future expansion of the sewage system. He added that past and present residents have ' already contributed funds for the repair of the sewer lines Councilmember Hilkey, expressed concern regarding Council's. apathetic response to the 300% rate increase and opposed the City of Colton determining Grand Terrace's percentage share of the sewer cost. Mayor Matteson, observed that a percentage was allocated to Grand Terrace and inquired whether Colton was planning secondary and tertiary construction- City Manaaer Schwab, replied that Colton is rehabilitating the second stage plant in addition to constructing a new, third stage plant. He acknowledged that Colton's sewer rate should have included a surcharge for a capital improvement reserve and added- that Colton_ has undercharged the City of Grand Terrace for the processing of the City's wastewater_. He remarked that Grand Terrace can build its own sewer plant as an alternative but indicated that the cppt of building such a plant for the 13,000 repidenes of the- City would not be cost effective, explaining that the City would need to construct a first, second,._ and third stage plant_ Council Minutes - 04/22/93 Page 8 Mayor Matteson, concurred that it would not be feasible to construct a treatment plant for Grand Terrace. Councilmember Hilkey, encouraged Council and staff to guard the interests of Grand Terrace. Mayor Matteson, explained that was the reason Grand Terrace requested that Colton postpone the matter. Councilmember Carl strom, remarked that the construction of the tertiary treatment plant has been delayed for so long that the treatment plant itself needs refurbishing. He speculated that the current, lower interest rates should mitigate the costs of construction. City Engineer Kicak, stated that the rate to connect to the sewage system in 1972 was $100 and commented that the rate is $2,750 today. Councilmember Hilkey, revealed that Omnitrans is under investigation, relating that the situation will become publ= in- the future.. He commented that he obtained a copy of a publication entitled "Graffiti Play, " which was published by the Daily Bulletin. He expressed his opinion that the graffiti study was interesting, commenting that the publication explored the emotional aspects of tagging from the perspective of citizens, taggers, and businessmen. He requested that staff provide copies of the- publication for Council. Councilmember Sinaley, reported that he attended the Historical and Cultural Committee meeting on April 5, 1993 and announced that the Grand Terrace Eine Art Show will be held on May 2, 1993.. He added that all of the artists will either be Grand Terrace residents or employed_ in the City_ Mayor Pra Tem Christianson,, commented that he = attended. the Citizen's PatroL graduation ceremony on March 29, 1993 at Grand Terrace City Hall. He reported that eleven. members of the graduating class were from Grand Terrace while two were from Loma Linda. He also st.c3ted that Community Services Officer Kogan . indica d that the- Citizen Patrol plans to implement a night patrol.. He thanked the Woman's Club for the luncheon. -held to honor the City's sponsorship of the Club He congratulated t � Council Minutes - 04/22/93 Page 9 Assistant City Manager Anstine and the Recreation staff on the success of the Easter Egg Hunt, held on April 10, 1993. He commented that a report on graffiti removal in the City revealed that graffiti, with a few legitimate exceptions, is being removed within the time prescribed by the I City's policy. He suggested that Dick Rollins introduce his proposal for graffiti removal to the Crime Prevention Committee prior to presenting it to Council. He reported that he received a letter from the San Bernardino Valley Municipal Water District advising the City that a $10.00 per parcel charge will be levied on the tax bill of all Grand Terrace residents. He announced that the Public Hearing regarding , the proposed surcharge will be held on June 18, 1993 at 7:30 at the Radisson Hotel in San Bernardino. He commented that the proposal will be adopted or rejected at the July SBVMWD meeting. PUBLIC' HEARING GA. r Ordinance of the City Council of the City of Grand Terrace Adding Section 8-.I22 to the Grand Terrace Municipal Code and Prohibiting the Sale of Tobacco Products Through the Use of Vending Machines CC-93-45 MOTION BY MAYOR MATTESON-, SECOND BY COUNCILMMBER SINGLEY, CARRIED 3-2 (MAYOR PRO TEM CHRISTIANSON AND COUNCILMEMBER HILKEY VOTED NO) , to deny the hearing of the Ordinance.. Susan Crawford, former Grand Terrace ''Councilmember; questioned whether the City receives tax money from the sale of tobacco. City Manager Schwab, replied in the. negative, indicating that the State depleted that revenue source_ .. ✓ ` Susan Crawford, former Granar"Terrace ' Counc].lmember; _expressed her opinion that- tobacco should be. found .r.�4 -illegal. before the Cite attempts`►t`a'bale its nse.. UNFINISHED BUSINESS r 7A. Apt,eal/Reevaluation - of glning- ` Commission Approval _ Conditions Related to g•UP-93 0r, CUP=93-03, and CUP-93-04 d.+.... 0 L-S Council Minutes - 04/22/93 Page 10 Planning Director Materassi, summarized the Planning Commissions position on the CUPs, indicating that the Planning Commission was unable to extend the duration of the temporary CUPS due to the applicant's unwillingness to perform on or off-site improvements. She stated that the Planning Commission recommended that Council approve Scenario #1, restricting the temporary use permit to three years with additional conditions. Mayor Matteson, questioned whether the applicant would still dedicate 17' to the City if Council selected the three-year temporary CUP option. Planning Director Materassi, replied in the affirmative. Dr. Terry McDuf fee, 1478 W. Cypress, Redlands; expressed his agreement with improving the corner of LaCrosse and Barton Road, indicating that the property in question has been in continuous commercial use since 1976. He related his desire to develop an agreement of acceptable conditions for the project and explained his objection to the City's intention to place a lien against the property if the off-site improvements were not installed in a specified time period. He expressed. his_belief that the proposed project does not justify- the expense of the off- site improvements. He remarked that the off-site improvements should correspond to the phase of the project that involves the development of the veterinary hospital. He stressed that he is unable and unwilling to sign an agreement that will require off-site improvements prior to the development of the veterinary hospital. He further stated his opposition to the three-year duration of the temporary CUPs, citing the difficulty of securing suitable tenants for that time period and indicating his uncertainty as to Caltrans's plans to improve the Z-215 freeway, which will directly impact his property. He explained that Caltrans intends to appropriate 50% of the square footage of his property, moving LaCrosse Avenue from the east to the west of his parcel, adding that the remaining property will be sufficient to support the development of the veterinary hospital unless Caltrans secures the entire parcel. He _eoxphasizect,that he will. oppose Caltrans, suggesting that the City would prefer the commercial development to freeway foliage.. He reiterated his reluctance to develop the property-without further information fromjCCltrans. He proposed to M dedicate 15' along-the g'rontafge of Barton Road, excluding the house, to` Grand Terrace to• give the City the right.- of-way to install improvements along Barton Road when necessary. He also indicated his intention to bring- the r u Council Minutes - 04/22/93 Page it house up to Code and to comply with the other specified conditions, excluding the off-site improvements. He commented that the proposed tenants, Fritz Lawnmower Repair and American Camper Sales, will be beneficial to the community, stating his opinion that the commercial use will be suitable for that location for the interim prior to the freeway improvements. He requested a five- year duration for the temporary use permit and the approval of the CUP for the veterinary hospital, citing the benefits to the City. Mayor Matteson, expressed support for the three-year temporary use permit and adamantly opposed the five-year term. Dr. Terry McDuffee, 1478 W. Cypress, Redlands; requested approval to dedicate 15'' rather than 17' of frontage on Barton Road in order to exclude the house and avoid surveying the site. "Mayor``Matteson, - clarified that the only change on -- ,'Scenaria:#L was the adjustment of the dedication from. L7' to. 15'.. a 7.3 - �-s ti _ "ZCouncxlmember- lancer, stated his- belief that no new construction- or improvements would be done to the site. Planning Director Materassi, -responded that the current structure will be brought up to Code and utilized. She wadded that a slag parking lot, a curb, and some landscaping will be installed around the property.. Councilmember filkey, inquired = as to where the improvements where listed in Scenario #1.. Planning Director Materassi, responded that the improvements would be completed at the expiration of the three-year. CUP, clarifying that if the improvements are not installed, at that time, the applicant would need to terminate the use of the property. She state&further that if the use is not terminated, the City has the right x install the improvements- 4r`'She ,..addiest that the applicant needs to bring the structure up to Code.. CC-93-46- MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM CHRISTIANSON, CARRIED 5-0, tp accept the recommendation ' -of the Planning-Commission'to maintain- the three-year 4 duration of the temporary CUPS as indicated: in Scenario #1, with the requirements amended to=indicate that the +r - Council Minutes - 04/22/93 Page 12 dedication to the City will be 15 feet rather that 17 feet.. Scenario #1 includes: 1. Temporary CUPs (93-03 - Fritz Lawnmower and 93-04 - American RV/Trailer Sales) to be of three (3) years duration. _ x- .. 2. _ Veterinary-hospital CUP-93-01-denied_ 3. Applicant has the right to reapply for new temporary CUPS prior to expiration date. 4. Off-site improvements on Barton Road are required to be installed at the end of three (3) years.. 5. In case the applicant does not reapply and does not install off-site improvements on Barton Road, he shall terminate the uses. 6. In case the applicant does not reapply, install off-site improvements on Barton,Road, nor terminate the uses,: the- City has the. right to, improve-and lien the property.. _ , 7'.. Compliance with all conditions - listed under original Phase 1, with, the- exception of #2, which refers to the deferral agreement for off-site improvements. 8. Compliance with conditions, listed for Phase 1 for the County of San Bernardino Fire Warden's, County of San Bernardino Environmental Health's and Riverside Highland Water Company's memorandums to the City dated February 8, January 25, and January 27, respectively. 9. Compliance with conditions listed on City Engineer's memorandum dated February 24, 1993, items la, 2a, 7, 9, 12, 13,_ and. 14. NEW BUSINESS _ 8A. Schedule Meetina to Interview for Planning Commission 3 r .. �.. a c M A P.V. P ' 4.)2 _e n zTa rftk 5=3 Council concurred that the deadline for applicants for the Planning Commission position would be April 3.07,. 1993f.. Council instructed staff..„A.tacY notify_ former Planning -Commission applicants pf th open position and to notify all applicants that the interviews- will:dbe held. on May 6, ;1993,,,,beginning, at 6.:00,E p.m. ^ _ �s ��;T=F ,, � Council Minutes - 04/22/93 Page 13 8B. Set Budget Meetings Council concurred that the Budget hearings will be held on June 7, 1993 and June 9, 1993 at 6:00 p.m. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7:41 p.m. , until the next regular CRA/City Council Meeting, which is scheduled to be held on Thursday, May 13, 1993. CITY CLERK of the City of Grand Terrace MAYOR_ of the City of Grand Terrace I • so, or r 12-1.1046 RAPID TE 4.; - 1 rA � `'`• STAFF REPORT 22795 Barton Road - - Grand Terrace ' Date: April 22, 1993 Ca' rma 92324-5295 Civic Center Meeting Date: May 13, 1993 (909) -6621 Subject. Tract 13050 Phases 1-4 - Fieldcrest Homes 783 Fax(909)783-7629 The public improvements as required by the conditions of approval for Tract 13050, Phases 1 through 4 (Fieldcrest Homes), located west of Observation Drive and north of Van Buren have been completed. The only remaining dispute is between Riverside Highland Water Company and the Developer regarding the irrigation line replacement. Byron R.Matteson The developer's representative has requested the release of Bonds Mayor securing ail improvements except the water system. )Wald M.Christianson. These bonds can be released at this time provided that 10% Maintenance MayorPi+oTempore Bond is posted for a period of 1 year from the date of release of Performance and Labor and Material Bonds.. gene Caristrom Herman Hilkey ' The bonding company has elected to leave the existing bonds in place Tim Singley however, by "Reduction Rider" to these bonds reduce the obligation Council Members under these bonds to 10% of the face value. Thomas J Schwab STAFF RECOMMENDS THAT: City Manager That City Council accept the "Reduction Rider" to said bonds providing for the following reductions in obligation. Bond No. Type of Bond Face Value Reduced to NA 100434 Performance - Street and Storm Drain $436,500.00 $43,650.00 NA 100434 Labor and Material 218,250.00 .00 i - NA 100432 Performance - Sanitary Sewer 130,500.00 T3,050.00 NA 100432 Labor and Material 65,250.00 _OQ NA 100411 Performance - Grading 63,000.00 6,300.00 COUNCIL AGENDA MENC#3sc - ' I r I STAFF RECOMMENDS THAT: City Council authorize the above cited reductions in obligation for each of the bonds listed, accept the "Reduction Rider", and authorize the City Manager to sign said "Reduction Rider". JK/ct .� _ _ _�_ -�� n , -•, pp •i... 4 ^V qt - Kt 4 2 - "4 y 1 I i` _ f• .. T ry 1G ) I /1•4 ` r- tz �.9 asti��rr t x i2 t .t h>'r"i I rrxc y� r.)F i 10.1 y _ i i ,ft4 y 1 a I 4 - a t3 h ry, 4 Mission . Equity April 5, 1993 -Mr.-Tom Schwab __ Y _ City Manager _ - City of Grand Terrace 22795 Barton Road -- - Grand Terrace, CA 92324 RE: SEWER IMPROVEMENT BOND NO. NA100432 STREET IMPROVEMENT BOND NO. NA100434 GRADING BOND NO 100411 Dear Mr. Schwab: Enclosed please find Maintenance Bond to replace the above referenced bonds as you.requested. It is my understanding that those bonds will now be Irele. ,-•.,_ ^ 3:fin _, a �_ -: n �., ,',^'.. ,_ -,rs t. _ Thank you for your courtesy and cooperation m this.matte -r Very truly yours, jatrte.c..frpt_. chard R Stenton- President RRS/lk Enclosure RECEIVED- -- APR 71993 y14. '='ram u1 =ri{i1Nls11fa TERRACE rs MT it. 30r �r� bra eL 1Y1 5u Yo 1 4 ,4 Y7 EJ f� j L a-" { c-1 TN +t-.i&}Y —Y 4 m I:t'..c _!r H`,—. 4 K+& 28202 Cabot Road, Suite 115 . Laguna Niguel, CA 92677 . (714)365-5500 . FAX(714)365-5503 LiX National Indemnity Company A member of the Berkshire Hathaway group of insurance compansm SURETY RIDER To be attached to and form a part of Bond No. NA 100411 Executed by FIELDCREST HOMES. INC. -_- PRINCIPAL and by NATIONAL INDEMNITY COMPANY and effective as of In consideration of the mutual agreements herein contained the Principal and the Surety hereby consent to changing the bond amount to 101 of the oric;inal bond amount to be held for one (1) vear maintenance period. BOND TO BE AMENDED From: $63,000 00 ,.�_r 9 )$6,300:00 =.. ,ti�a i J / Ll l cy _ c .. Nothing herein contained shall vary, alter or extend any provision. of condition of this bond except as herein expressly stated. This rider is effective: any..then t-1st -n day of — ' APRIL - 19 93 FIELDCREST HOMES. INC. Principal By I , : f1? Title .-Jcr3. NATIONAL INDEMNITY COMPANY " Surety Accepted'. "- ca G £= ;s ft` J Tr.- _F . By: City of.,Grand Terrace Obligee �- 1 r,ea.5ct rer By c/a 'Tames Scon= & Co. _ Title 3055" Wilshire,Boulevard Los Angeles, California 90010 3024 Harney Street•Omaha,Nebraska 681313680•Telephonr(402)6363000•Fiosinies (402)636-3030 peon Departmeat•4016 Farmer Stnet•Oma '' _.r,Nebraska 68131-3096•Tel pilh�ons(402)6363000•Faasimie:(402)6363031 - R 13.. f t l Pu J1+.t r7.- 1Yt i riAlf - 'c National Indemnity Company A member of the Berkshire Hathaway group of insurance companies SURETY RIDER To be attached to and form a part of Bond No. r NA 100432 Executed by FIELDCREST HOMES, INC. _ PRINCIPAL and by NATIONAL INDEMNITY' COMPANY and effective as of In consideration of the mutual agreements herein contained the Principal and the Surety hereby consent to changing the bond amount to 101r of the original bond amount to be held for one (1) year maintenance period. BOND TO BE AMENDED: _ From: $130,500.00 To: $13,050.00 Nothing herein contained'shall vary, alter or extend any, provision, of.condition of this bond except as-hereinexp ressly stated: This rider is- effective- on-the I St day or s 4' APRIL �' 19 9s FIELDCREST HOMES, INC. Principal _ By ✓ v to. Title NATIONAL INDEMEITY COMPANY r -' - Surety 7. Accepted._ k "�_ Oro wtottO City of Grand Terrace:) �, Obli ee `w zen ,. - By E7r o i Ant t " - c/a, James-Egon&:Co. Title 3055 Wilshire Boulevard. Loa Angeles, Califoraz.a 90010 Ar4 .5 i�-"`::f:rr •=J:. w9L.@"or„ - m 3024 Haay StraataOmahs.Nabtaaks 68131-36806Tilaphan.(4021636.3000SFaaini n(402)636-3030e- >0-- Chum Deprl menta4016'Fermin StraaatnOmaha.Nebraska 68131.3096•Telephone(402)5364000.Facsanie. (402)636-3031 Lia; National Indemnity Company A member of the Berkshire Hathaway group of insurance compames SURETY RIDER To be attached to and form a part of Bond No NA 100434 Executed by FIELDCREST HOMES, INC. PRINCIPAL and by NATIONAL INDEMNITY COMPANY and effective as of In consideration of the mutual agreements herein contained the Principal and the Surety hereby consent to changing the bond amount to 10* of the oricn.nal bond amount to be held for one- (1) year maintenance period, BOND TO BE AMENDED• From $436,500 00 To $43,650 00 Nothing herein. contained shall vary, alter or extend any provision of condition, of this;bona except as herein expressly stated. This. rider is effective on. the 1St day of APR IL - 19 93 FIELDCREST HOMES. INC. Principal By _ - - Title NATIONAL INDEMNITY COMPANY S ty Accepted: ce%JAA/rfa: City of Grand Terrace Obligee r -_ °- -- - _- -- By c/o James Econn & Co. Title - ---- - -- �'° 3055 Wilshire Boulevard-- Los Angeles, California 90010 3024 Harney StraataOmaha.Nebraska 68131-36800Talaphone(402)536:3000•FacsimIa. (402)538.3030 Chum DaparTnnta4016 Firnamp Strast.Omahr.Nebraska 68131'-3096•Td one 8 3 aph (402)63000•Fias1, (402)6363031 April 16, 1993 8Tm /MORT May 13, 1993 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: April 22, 1903 AGENDA ITEM NO. SUBJECT : APPROVE CONTRACT FOR AUDITING SERVICES FOR THE CRA AND THE CITY FOR FISCAL YEARS 92/93, 93/94 AND 94/95 FUNDING REQUIRED NO FUNDING REQUIRED _XX_ On March ii, 1993, the City's staff sent out Request For Proposals to nine accounting firms. Seven proposals were recieved and reviewed. All seven firms were determined to have sufficient expertise in performing the requested auditing services. Thomas, Bigbie & Smith of Riverside submitted the lowest bid. Staff has contacted their references verifying competence, timeliness, and professionalism. Each firm's proposed three year audit. fees are listed below: Total Thomas, Bigbie & Smith $ 36,500 Soren, McAdam & Bartells 44,700 Moreland & Associates 45,700 Conrad. & Associates 46,240 Lance, Soil & Lunghard 47,175 KPMG Peat. Marwick 53,750 McGladrey & Pullen 62,700 Calderon, Jaham & Osborn No Response R. J. Ricciardi, CPA No Response Each firm's formal Audit Proposal is in the City Clerks office. for > review. The fee schedules for each firm are attached. The 1991/92 (one year) audit fee was $14,500 from Moreland & Associates. Staff Recommends that Council: 1. APPROVE THREE YEAR AUDITING CONTRACT WITH THOMAS, BIGBIE & SMITH COUNCIL AGENDA ITEM#3F I THOMAS, BIGBIE & SMITH 1992-1993 1993-1994 1994-1995 — 1 City Audit and CAFR $ 6,800 $ 9,100 $ 11,000 RDA Audit and Cur& 2.200 3.400 4.000 �4 Not to Exceed Amount $ 9.000 $ 12.500 ,$ I5.0011 Our current hourly rates for professional staff are as follows: s Staff Accountant $42 00 - $51.00 Semi-Senior Accountant $ 52.00 - $59.00 - Senior Accountant $ 60.00 - $ 68.00 : 1- Manager $ 69.00 -$95.00 Senior Manager $96.00 -$140.00 Partner a $140.00 -$160.00 I I I _ t c - ! J 7° ' - ' • _ 3L1- 4 g'Y .ri-:5 tea uY J *....,i 14 -;) Z tJ4.tr 5.a '77:7 _. _F t` .s lue d '1 4 -19- I ISOREN, MCADAM & BARTELLS PROFESSIONAL FEES IBased on this proposal, we estimate that the hours which will be expended for auditing services and the related maximum cost for each audit will be as follows: _ - Hours h of' G ,.,,x Grand Redevelopment - . ' " '' Terrace Agency - 'iTotal �' ��,r3 I 1c _ -:4-1. - 1 — t ' Shareholder 19 4 i '- 23. Manager 61 8 69 Supervisor 90 24 114 Staff 90 - 44 260 36 296 I ,� Fee-not to exceed $12,900 $Z000 $14,900 If additional services are required, these will be performed by Soren ♦McAdam ♦ Bartells I. and will be confirmed in writing prior to the performance of such services. These will be billed le the following-ram` `of .. .414: 4..s:c,±v "fie y''t9 a .. -a ' .°a:5-... - r d .. ., ' 2'3 a^Sti x.r r . ' r t y r x {,'S"'' la :. ,s''�2 ..v _ .-.r:R '_ .. .., �Y ' - v-__ti ' ,_, w. F. t, ,;°1992/93= - T£ -;t '° 'r Shareholder $95 `, Supervisor $65 - ._ V t,Senior a $55 $4 .-..�4. Stag $45 - The contract option years must be renewed in writing at least 30 days prior to the end of . the last.contract year. - -Q We desire a longterm,relationship with the City. We expect you to call with questions-and - use our film in planning and consultation on all aspects of City administration_ We believe this will-allow us to build &strong business relationship. We would expect to review-and a have access to workpapers and cooperation with predecessor auditors in accordance with professional standards. We do not.anticipate any problems is this area_ 2 Thankyou for the opportunity to submit this proposal.. R�� We look forward to the opportunity 1:a of providing the City of Grand Terrace the highest level of professional services. irk ! .. F ti Y 4344 LXfr - rr — ( . MORELAND & ASSOCIATES FEES FOR OUR SERVICES Fees for our services are based on the level of work performed and the total number of hours necessary to provide the service. A detailed schedule of our fees and level of effort for the year ending June 30, 1993 is as follows: Level of Work Performed How Rate Amount Partner 14 $110 $ 1,540 Manager _ u, i 4 40 90 3,600 Senior Accountant _ 120 58 6,960 Assistant Accountant 90 50 4,500 Clerical 10 20 2 16,800 Out-of-pocket expenses 17,000 Continumg client discount ( , Total Annual Audit Fees alall.,0 Hourly rates will increase 5% each year after 1993 to cover increased salary and other costs. Fees for our services are billed on a monthly basis as.the work progresses.. Fees for services in addition to the annual audit are at the hourly rates in effect at the time the work is performed_ We estimate the fixed fees for the three years ending June 30, 1995 willbe as follows: Year Ending June 30. 1993 1994 1995 City - $ 9,000 I ,$ 9,500. -$10,000 , -n , 2 Community Redevelopment Agency 3,000 3,100 3,300 Appronations Limit .-500 500 500 Single Audit ///�� T .�.�2�/�/1'i22 L r`' ` fT 1400 Total Annual Audit Fees u 15200 16000 _ 1 s ^ - Y Y f +- 'r 4 nY .-!"^-YaI i - ,k .r 1«S .�t."fJw 4'd' ..�i�` Ft? h J} -R'F+ '' _ ; — w ,- ._,a -: ...' - ' ` , - ',I !-.14' l a cT.. :s.:"'. _'-:A �i�" <.4`:it=Z-4.42a "i�' :�' �%+L I r , 7 ,d .u- t°�a Z4 .,t>�i C ..- - : �' ' :1a�."t..` ''"af 'ir,''r t'..d �^1 'r3 ''IDS .t "*"/: ,,:E 'd e.f a. 'Zri 1, 'It� S..i.'wn —rag „`' 1 1 , 1 i ., 74 21, I r 1 f II y CONRAD & ASSOCIATES SECTION H OUR HOURLY RATES AND MAXIMUM FEES II TO PERFORM THIS ENGAGEMENT The following is a summary of the estimated hours and a breakdown of the maximum fee II (including out of pocket expense) for the engagement. Assuming that Conrad & Associates staff prepares and word processes all audit reports. UNot to Exceed Fee—Including Expenses Estimated II _ r Hours 1993 1994, 1995 • City of Grand Terrace— GPFS 232 10,208 10,514 10,829 Single Audit of Federal Grant Programs 50 2,200 2,266 2,334 Redevelopment Agency 50 2,200 2,266 2,334 GANN Review Procedures A 352 363 374 IIQ 14.960 15.409 15.$zi 111 The annual audit of the City of Grand Terrace and component units contemplate conditions satisfactory to completion of the examinations, including the City staff providing the i auditors with year end trial balances with substantially all closing entries completed. Additionally, the City agrees to furnish subsidiary detail of account balances and reconciliation of accounts to the general ledger. We also' contemplate that-the the City will type confirmation requests and pull supporting documentation for our staff.. If there are any changes in the scope of the audit; i.e., additional federal, grant, programs, -substantial additional debt issuances, refundings, added project areas, etc., we would like to discuss ll these changes with the City Finance Director and the effect of these changes on professional audit hours and costs of the engagement. Hourly rates in effect for 1993 for additional services that they City may request are as follows by classification and level of experience: Classification Hourly Rate Partners $110 Managers 75 Supervisors 60 Senior Auditors 55 Staff Auditors li _ —28— LANCE, SOLL & LUNGHARD training video tapes, and self-study AICPA/Califomia Society matenals Our formal education program was reviewed by an independent firm dunng our peer-review process and no exceptions were noted We have listed continuing education hours for the past two years in the resumes above References of Governmental Clients A complete listing of current city audit clients along with phone numbers of contact personnel and references as to services provided is contained in Appendix A to this proposal We welcome your contacting any or all of these to get their opinion on the services we provide. AUDIT FEES Lance, Soil & Lunghard bills for professional services on the basis of standard hourly rates Billings would be rendered subsequent to the submission of intenm letters and/or reports and would be for 90% of the amount due with the remaining 10% due a completion of the project and delivery of the reports You would be billed for the time to complete the services discussed extended at standard rates, but not to exceed the maximum fee If unexpected' circumstances arise dunng the course of our examination your approval will be obtained before we proceed further and incur additional costs Conversely, should extended standard rates fall below the maximum fee then you would be billed for the lower amount Therefore, reductions in our time spent as a result of improvements by the City could directly reduce the audit fees The auditing fees~proposed below are based upon a review of the financial statements of the various entities composing the City of Grand Terrace Should operations of the entities change significantly from those present at June 30, 1992 then the fees shown below would be subject to further negotiation Maximum fees for the audits for the three years ending June 30, 1995 are as follows 92-93 93-94 94-95 City of Lancaster $ 10,500 $11,000 $11,500 Redevelopment Agency 2,500 2,625 2,750 Single Audit 2.000 2.100 2.200 Not to exceed Totals $ 15.000 $15 25 $16.450 , 12 KPMG PEAT MARWICK III Our estimates of the fees we shall charge anticipate a long-term relationship with the City We are prepared to commit to a "Dot to exceed" fee which includes all out-of-pocket expenses as 111 summarized below- 1993 1994 1995 Annual Audits. Eau Eau Elea City's Annual Audit' $10,400 10,900 11,500 II Community Redevelopment Agency Single Audit $3,600 3,800 4,000 3.000, 3.150 3.400 Total $17,000 17,850 18,900 L (1) Including the reports specified in the reporting section mentioned above II In the following paragraph, we have presented the amounts supporting our fee calculation for the June 30, 1993 audit. Fees for subsequent audits have been calculated based upon estimated future costs to provide audit services, calculated in a similar manner. These fees contemplate the City II providing assistance in the typing of confirmations and acquiring certain supporting documents. Further,this fee commitment assumes the books of the City and related entities will be closed and in balance by the specific agreed upon dates, and that no significant changes in the scope of operations,such as a change to the reporting entity or additional major Federal programs,occurs. IIHourly Hours Rates To l Partners 15 $175 $ 2,625 ger 30 75 2,250 1` In-charge(s) 80 60 4,800 1 Staff(composite rate) 1 40 7.000 Subtotal 300 16,675 Out-of-pocket expenses: Transportation,report processing,supplies and courser charges 32.1 9 Fee to City for the 1993 audit $ 17,000 IIOur fees for accounting and auditing services or other special services rendered(not in connection with the aforementioned services)will be estimated using the hourly rates quoted above. Fees for N services utilizing our management consulting personnel will be negotiated at such time as they are requested. Pnor to commencing any special work,we would meet with appropriate City personnel to review the scope of the proposed work and provide an estimate of our fees. = 1 II I17 I MCGLADREY & PULLEN Based on our understanding of the City's needs, the related fee at our standard rates would be $29,200, however, our not-to-exceed fee as discounted for the City for these hours will be $22,100. The components of our fee proposal for the year ending June 30, 1992 is as follows: City of Grand Terrace Annual Financial Report $ 14,600 Community RedeveTbpment Agency Component Unit Financial Report 5.700 One tune charge for costs associated with our $ 20,300 understanding of the entities g 1.800 $ 22,100 For years subsequent to June 30, 1993 (1994-1995),our fees will increase from the June 30, 1993 base total of$20,300 by the lesser of 5% or the increase in the Consumer Price Index for the Long Beach/Los Angeles Area. Our fee proposal for years subsequent to June 30, 1993 are based on the premise that the scope of our audit services are not changed and circumstances relating to the City and related entities are consistent with the year ended June 30, 1993 The rates used to develop our fee proposal for the year ending June 30, 1993 will be effective through December 31, 1993 If circumstances arise within the City which would preclude us from completing our work by December 31, 1993, our fee proposal is subject to adjustment based on our new rates on January 1, 1993 Our not-to-exceed fee proposals are contingent upon Our Understanding of Your Requirements (page 24 of this proposal) and the assistance we require described on page 25 of this proposaL Additionalservices,not included in this proposal,will be based on the following discounted billing rates based on the level of experience required. Standard Hourly Discounted Hourly Designation Billing Rates Billing Rates Partner $180-$195 $145-$160 SemorManager $150-$155 $120-$I30 Manager $110-$145 $85-$120 SProfessional Staff $80$90 $65-$75$60-$75 Paraprofessional Staff $45-$60 Clerical Support $40$50-$60 $4- $32 50 i T 41, i �i I }} f+t l I 4.. FA 26 12-1.1060 STAFF REPORT -RAND m• • . DATE: April 22, 1993 •�r`,elP MEETING DATE: May 13, 1993 22795 Barton Road SUBJECT. Tentative Tract MapT 4593 Grand Terrace C[1-`-rma 92324-5295 Civic Center Attached you will find a letter dated March 25, 1993, from Mr. and Mrs. (909)824-b621 Burns on Rosedale Avenue in Grand Terrace requesting extension of time for Fax(909)783-7629 Tentative Tract Map 14593, in 1990. City Council by Resolution 90-03, approved that Tract Map on April 26, 1990. The request for the extension of time was submitted in timely manner and no additional conditions are required. STAFF RECOMMENDS THAT. Byron R.Matteson Mayor City Council grant one (1 ) year extension of time for Tentative Tract Map 14593. :onald M.Christianson Mayor Pro Tempore JK/ct 3ene Carlstrom Herman Hilkey Tim Singley Council Members Thomas J Schwab City Manager COUNCILAGENDA ITEM#3 G DATE: May 7, 1993 STAFF REP'{ h - CRA ITEM ( ) COUNCIL- ITEM- dh 7� ) " MEETING DATE. May 13,. 1993 SUBJECT: AMENDED RESOLUTION APPROVING RESTRUCTURING OF CRA INDEBTEDNESS FUNDING REQUIRED NO FUNDING REQUIRED XX _._ mot` t At the City Council meeting of April 22, 1993, the Community Redevelopment Agency Board adopted a resolution for the purpose of selling tax allocation notes during the CRA.restructunnn process.:It appears that additional-tax uicrementiare'avarlable3ta.Tncr�easedie;sizes o£the bond_ issue., ' {� 1 >a�-i= ---- kAb : dv �°h .. .Arita 'a ]ti7 t a F <+ Y a' t`Fr,' F' :Z' --3-`�",.�fM .ta:� I.{ t.3 5,Z71. `I; iv:��v�r�� ¢i s. r S.�`ti.' _'.. , u- Staff is requesting that Council adopt the'CRA resolution and City resolution:increasing the bond issue, and authorize limits of nine million dollars ($9,000;000) and fourteen million_dollars ($14,000,000),. respectively. _ 4— -- , e+ '+ ,..f� _ �..f rr .s .ate � Ji?� k ..,...N l ..Ali.. v . = 3. 5{ tt STAFF RECOMMENDS THAT COUNCIL: ADOPTA RESOLUTION OF THE-COMMUNITY REDEVELOPMENTAGENCYAND THE CITY OF GRAND TERRACE AUTHORIZING THE INCREASE OF THEBOND ISSUE TO LIMITS OF NINE MILLION DOLLARS ($9,000,000) AND FOURTEEN. MILLION DOLLARS ($14,000,000), RFSPECTIVEEY.z d 1 r7 1 . -k M E9 t "n ; ,.£Raz 'tJ^ . , ►yjm +1.-..4- ly2u.lp'r 9'.i -,ak1 F.. z..o't �sg3J a_...iX.:s t �.�a4 atf `,HJ 4art Attachm e+x d n t ..d - r 11 ds�a-.ez t i B i.“:"Z ;ttlatt721 rN4 ". „ i'io 4t..+3^r,"�4w.°' xs �y u rskvas.' :1 rL4 tWil 4i ,� e-t Yt' a r w t 3.gv-i a, r l-°a37 ,A i :..%...(vv r..z i b n a x... ' '_'-,'$J ,:ax`tek n g : `..'aya�'"':�"?g.t"':€ '*31I „sue:*' L1 `1 at ivae E'"..i a.L'^J.. .. :s'.^,�,..a a>IS`..� w�•.o:-d`.� ,t,:'i.+`.-H hws,,.w. E4,. G:.,c3..,sc.`.il..�.s,.. a'^�*� ..,sb.4� �&.� +ni cOUNCILAGENDAn -#3 RESOLIJTTON NO. RESOLUTION OF TEE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING TIC REFINANCING OF CERTAIN PUBLIC IMPROVEMENTS BY THE REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, THE REPAYMENT OF CERTAIN AGENCY INDEBTEDNESS AND THE FUNDING OF CERTAIN EDUCATION AUGMENTATION FUND PAYMENTS WHEREAS, the Redevelopment Agency of the City of Grand Terrace (the "Agency") is authorized pursuant to Part 1 of Division 24(commencing with Section 33000) of the California Health.and Safety Code(the "Act") to issue bonds,for any of its corporate purposes;and WHEREAS,.the Agency has indicated its intention to issue not to exceed$14,000,000 aggregate principal amount of Redevelopment Agency Tax Allocation Bonds,Issue of 1993, Series..A.and.Series B(the"Bonds") in order to (i) refinance certain outstanding City of Grand Terrace Certificates of Participation issued in 1986 to finance certain public capital Improvements of benefit to the Agency's redevelopment project area, (n) repay certain:other indebtedness between the Agency and the City of Grand Terrace (ui) find a.contingent obligation for low and moderate housing set aside finds,pursuant to Health and Safety Code Section 33334.6, and(iv) to fund the expected State Education Augmentation Fund Payment for fiscal year 1993/94;and WHEREAS, pursuant to the Act:, the City Council also must authorize the issuance of the Bonds by the Agency; NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AS FOLLOWS:. Section I. Approval ofFnnancing: City Conner approves the financing and refinancing described in the recitals hereto,.all ofwhicir.constitute a. "redevelopment activity'as such term is defined ut Section 33678 of the Act,by means of the issuance of Nato Exceed.Fourteen Ilion Dollars ($I4;000,000) agginate prmcl amount of the Agency's Redevelopment Agency Tax Allocation Bonds, Issue of 1993, Series A.and Series B, pursuant to the provisions and subject to the requirements of the Act This approval is intended to satisfy the requiimrents afliealtlr and Safety Code Section 33640. Section 2. Effective Date. This Resolution shall take effect immediately upon adoption. APPROVED and ADOPTED this 13th day of May, 1993 by the following vote: AYES: NOES: ABSENT: MAYOR OF TBE CITY OF GRAND TERRACE ATTEST: BRENDA.STANFEZ,CITY CLERK APPROVED.A STOFORbt IOENR.HARPER,ciATTORNEY v et:,.z 5/5/93 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MTG.DATE5/13/93 SUBJECT: RENEWAL OF THE COMMUNITY DEVELOPMENT BLOCK GRANT AGMNT. Background: The San Bernardino County Department of Economic and Community Development, has advised staff that it is time to renew its CDBG Agreement. This Agreement is renewed every three years. Every three years the County must re-qualify as an Urban County under the CDBG Program. It is through this program that the County is able to establish the annual Community Development Block Grant entitlement funds for the participating cities. A copy of the proposed Agreement is attached to this staff report for Council review and adoption. This Agreement does not appear to be significantly differentthan previously executed Agreements. Federal Regulations mandate thatthis 1 renewal must be made by way of-a public hearing. Staff Recommends That Council: OPEN THE PUBLIC HEARING AND OBTAIN INPUT FROM THE CITIZENRY. AFTER RECEIVING SAID INPUT, CLOSE THE PUBLIC HEARING AND AUTHORIZE THE MAYOR TO EXECUTE SAID AGREEMENT. RLA s. ., u COUNCIL AGENDA ITEM#(o k : r COOPERATION AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEARS 1994-95, 1995-96. 1996-97 This Agreement is made and entered into this day of , 1993, by and between the COUNTY OF SAN BERNARDINO, of the State of California, hereinafter referred to as ''COUNTY*, and the city—, a City within:COUNTY, , hereinafter referred to as `CITY% N o; WHEREAS, the Housing and Community Development Act of 1974, as amended (Public Law 93-383), hereinafter called "ACT", provides that Community Development Block Grant, hereinafter referred to as "CDBG", funds may be used for the support of activities that provide decent housing and suitable living environments and expanded economic opportunities principally for persons of low and moderate income; and, 'WHEREAS, CDBG regulations require counties to re-qualify as an Urban County under the CDBG program every three years; and,, 'WHEREAS, theexecution of this Agreement is necessary to include CITY as participating unit:of general government under COUNTY's Urban County CDBG program:. " L t d \ da - n iy nY w. c„ ,.� a. 7 c. NOW , in consideration of the mutual_covenants herein set forth and the mutual. benefits to be derived therefrom, the parties. agree as fellows:- I_ Mina This Agreement gives Comm authority to undertake- or assist in undertaking activities for Fiscal Years 1994-95, 1995-96 and 1996-97, which will be funded I from the CDBG program, -the HOME Investment Partnership' Program, and from any -program income generated from the expenditure. of such funds. ,COMTS'ands CITY agree- to cooperate to undertake, or assist in undertaking., city-renewal and lower income housing assistance activities, specifically urban.renewal and ' publicly assisted.housing. By executing this Agreement, CITY understands that it may not apply for grants , under the Small Cities or State CDBG Programs from appropriations for fiscal, years during the term of this Agreement, and CITY may not participate in, a HONK consortium other than STY HOME program regardless of whether COUNTY receives a HOME formuls. allocation. I _ Z-- INK The term of this Agreement shall be for not less than the C0 jmrr COBB Urban County qualification period for fiscal year 1994-95, commenang an July T„ 1994. mad extending through fiscal.year 1996-97.,which ends oeeSuae 30,. 199T.. umless an earlier date of termination: is fixed by the Department of Sousing and Urban Development. hereinafter called HUD„ pursuant te. the ACL. This Aft shall remain in effect until all. CDBG (and EWE, where applicable) funds covered under the terms of this Agreement,. and any income generated fres rr ",`:-.t�b .,,,r.,4 i m r ' ; •.'C Z ? _ .- -- Imo- _ J y the expenditure of such funds, are expended, and the funded activities are completed This Agreement may not be terminated by the parties herein covenanted for any circumstance or reason during the term of this Agreement 3. PREPARATION OF APPLICATIONS COUNTY, by and through its Department of Economic and Community Development, subject to approval of COUNTY Board of Supervisors, shall be responsible for preparing and submitting to HUD ail. necessary applications for the CDBG entitlement grant under the ACT. This duty shall include the preparation and processing of COUNTY Community Development Plans, Citizen Participation Plans, the COUNTY Comprehensive Housing Affordability Strategy (CHAS), and other CDBG related Programs which satisfy the application requirements of the ACT and its regulations_ 4. COMPLIANCE WITH FINAL PROGRAMS AND PLANS COUNTY and CITY shall comply in all respects with final Community Development Plans and Programs and the Comprehensive Housing Affordability- Strategy which are developed through mutual cooperation pursuant to the application requirements of the ACT and its. regulations and approved by HUD. 5. COMPLIANCE WITH ACT AND REGULATIONS COusir and CITY shall comply with all applicable requirements of the ACT and its regulations, in.i i 7 i'4"g basic grant funds under- the ACT, and:shall take all actions necessary to assure compliance.with.COUNTY cartificstion�required by- Q.r v"- I04(b)' of Title-I: of ACT'. ' COUNTY and CITY wilt co.pLy with the provisions of the ff r1onar Environmental Policy Act of 1969',: Title-VI of the Civil Rights Act of 1964, Title- VIIL of the Civil Rights Act of 1968, .-.Executive Order 1198S, Section 109 of Title I of ACT, the Fair Housing Act,_ and other applicable federal laws CITY agrees that CDBG" funding for activities in or in support of CITY are prohibited if CITY does not affirmatively further fair housing within its own jurisdiction or impedes COUNTY actions to comply with its fair housing certification_ ryr 6. car has adopted and is enforcing a policy prohibiting the use of' excessive force by law- enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and a policy of enforcing applicable state and local laws against physically barring entrance to or exist Erma facility-or location which'is the subject of such. - non-violent civi ' tights demonstrations within jurisdictions 4 • w _ - � `;? aaT1'L..trp stg '13 gayy'',�17= e� J. s y� q a.. .. >14.,J A‘ i wi- '•'• ..�} -.., r �. Y T "'YMM HARMIZSX �. .neJ.�s A r& i-" `pa =rt _ Zr ,-'TO __ -,;,CITY shall, indemnify and hold COONT7Y, 'its officers, agents: volni tears and employees.,-hateless from and' against any loss, liability, eTafs,a or damage twat might arise or result from- activities of cl'1'Y, its'o fah., agents,. volunteers anti employees; and CYTY shall, -at its"own cost,"expense. and:risk, defend any legal.proceedings that may be brought against C uNr4. its officers, agents., volunteers and employees, on any liability, claim or demand and satisfy any judgement that may be rendered against any of them arising or. resulting from activities of CITY, its officers, agents, volunteers and employees. CITY shall assume liability for all and any direct expense incurred in providing services pursuant to this Agreement and shall assume any and all responsibilities for loss or damage resulting from negligence, injury,: illness or disease arising out of the provision of services. CITY, however,' is obligated to promptly notify COUNTY in writing of the occurrence of any _ such. loss or damage. CITY shall indemnify and hold. harmless COUNTY against any liability,. claims,{ losses, demands, and actions incurred by COUNTY as a result of a determination. by HUD or- its successor or any other applicable agency of the -Federal government that activities.undertaken by or under the direction and control. of CITY or undertaken by COUNTY pursuant to CITY's request or on. behalf of CITY' under the CDBG program fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and disbursed to CITY under this Agreement were improperly expended_ COUNTY shall, at its own cost and expense, defend, indemnify-, and hold CITY, its officers, agents, volunteers and employees, harmless from and against any loss, liability, claim, or damage that may arise or result from any wrongful act or wrongful omission by COUNTY. its officers, agents and employees. 8. DISPOSITION OF FUNDS Unless prohibited.by Federal Regulations„ QOUNTY and CITY agree that;.'to the: extent possible. CDBG. funds.will.be allocated by CO MTE to CITY according to its proportional Jr demographics„ for activitiesprioritized.by C oy Ti'Y t ,al: a iate its identified. community development needs eligible under the ACT. . ,,.COUNTY, by its Board. of Supervisors., shalt. be responsible for determining the_ final, disposition and distribution of all funds received:by COUNTY under the ACT, and. for selecting the projects for which, such, funds shall be used. Both parties agree that COUNTY has the authorization. to redistribute such funds when said projects are. not implemented. in a: timely manner.as"defined. byHUD.. 4 9. DISPOSITION or'PROGRAM INCOME - CITY`shall inform cumin regarding any income generated by-the expenditure of CDBC funds received by CITY. All said income shall promptly be paid.to COUNTY" or retained.by CYTr subject to authorization_by CIXINTZ for CITY use of.said income for eligible activities. in accordance with all.CBBC requirements am then.apply. C shall be WD' on-the use-of; s+esponsibls for monitoring snd.raportiagetoo�BUD keeping and � b CITE as may ram incomefor P S = ��µ purpose.- �;�$:tbae of ®BC rout or changer in stains of CTl'7C uadar the: CDBC ,,S74.'Lt� program income that is on hand or receive& subsequent to th ."ar - s change is status shall be paid to- QOmlix Any income gesserata ikon: the. ✓ disposition or transfer or real.property-prior to any suck,closet out.=wogs` of status-shall be`treated thee_same as program incase. E Any fioms ' frog the. disposition or transfer of real property subsequent to!anyp.Wsucs. close-out or change of states shall promptly be paid to COmiar.. t*„3 4 's aD, i m-° �1 va4, . a1°'` .. "''...a. a.,.r �i • °• . i� �.T.' ""' N }p -;r � A/ 0 a.�. 4 b �A .}vS is FC�J e�d'Yt,�r 19 -gyp j�w.� wi ^'f ul : t' r,,+ `ib"''r .,r�:' ,9, c i .. `r�Cs2� b °ko3' 'y �-stis r.4r z tr 10. DISPOSITION OF REAL PROPERTY The provisions of this section set forth the standards which shall apply to real property acquired or improved in whole or in part using CDBG funds that are within the control of CITY. Prior to any modification or change in the use of said real property from the use or ownership planned at the time'of its acquisition or improvements._ CITY shall notify COUNTY and obtain authorization for said modification or change. CITY shall reimburse COUNTY with non-CDBG funds in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of non-CDBG funds) of property acquired or improved with CDBG funds that is sold or transferred for a use which does not qualify under CDBG regulations. 11. EFFECTIVE DATE This Agreement shall be effective for all purposes when_ this Agreement and like agreements have been executed by COUNTY and CITY, properly submitted to HUD, the grantor, by the designated deadline, and approved,by HUD , 12. OTHER AGREEMENTS Pursuant to-federal. regulations at 24- CFR 570.501(b) , CITY is subject to the sane requirements applicable to subrecipients, including the requirement of a. written agreement set forth in federal regulations at 24 CFR 570.503_ COUC and: CITE will enter into._a_der writteir agreement* that contains' these minimum requirements- Prior to disbursing any CDBG funds to CIir, (STY shalt_ execute said.written agreement with CITY. Said agreement shall remain is effect during any period that,CITY has control. over CDBG funds, fried ding _prom —: - '` d C 4 ss� ! G r LI.t Ts IC 341 aq a Qw ;0.r it y = F�L COUNTY OF SAN BERNARDINO city title- By: By: Chairman, Board of Supervisors Tula: - v its Dated: APPROVED AS TO FORM. THE TERMS AND RECOMMENDED AS TO CONTENT PROVISIONS OF THIS AGREEMENT ARE FULLY AUTHORIZED UNDER STATE AND LOCAL LAW By: AND THIS AGREEMENT PROVIDES FALL LEGAL AUTHORITY FOR COUNTY TO UNDERTAKE OR ASSIST IN UNDERTAKING ESSENTIAL Title: COMMUNITY DEVELOPMENT AND HOUSING ASSISTANCE ACliviitiSS, SPECIFICALLY URBAN RENEWAL AND PUBLICLY ASSISTED Dated: MUSING_ _ 1 ♦ vt- .Y.. _ _ S V s C "e 4�ty C Counsel. ° a.+,f�'' �L s 1� APPROVED ASTM i <rcORli. 3�'� ''« L ;a " »-.c.;7� ."f........aia.. ._:a��"�o�..^r _�. ..M�.t _ .. Sr"t .... ?'?.. .� .,...m .i_1.�.+_ _...ter ✓3 By: _ _ City Attorney- Dated: SIGNED AND CERTIFIED THAT A. COPY OF THIS DOCUN ENT HAS BEEN" DELIVERED TO THE CHATEAU" OF THE BOARD EARIiNB SPROAT Clerk of the Board of Supervisors of the County of San Deputy Afars-CLzCOOOF.Acr I/8/92/DL/bjj 4/ZD/93/DL'i/pa NU.uuU- (IT). 12.487 oftrAk. ;;Lilgi"4 STAFF REPORT •rr0 Date: May 5, 1993 22795 Barton Road Grand Terrace Meeting Date: May T3, 1993 C- rma 92324-5295 Civic Center Subject: Landscaping and Lighting Assessment District 89-1 (99)824- 621 City Council , as condition of approval, on the recommendation of Fax(9O9)783-7629 Planning Commission, formed Landscaping and Lighting Assessment District 89-1 . Subsequently, there was an annexation to said District.. Each year, Engineer's Report must be prepared, considered by the City Council , for the levy of annual assessment for maintenance and operation of the "District". Byron it Matteson Mayor The annual report takes into consideration the costs of operation and maintenance for the previous year, amount assessed for that year and onald M Chnsttanson projects costs of operation and maintenance for the coming fiscal Mayor Pro Tempore year.. Based on the above costs and estimates, credits are- given for any funds assessed over and above the costs for previous year and adds , iene Caristrom to the current annual assessments the cost of - operation and Herman Hilkey maintenance for the costs incurred over and above that assessed Jim Srngley previous year. These costs are then spread to the benefiting Council Memo properties. ThomasJ Schwab Attached are three resolutions prepared for the Council consideration. City Manager ' STAFF RECOMMENDS THAT CITY COUNCIL. T. Adopt the Resolution ordering the preparation of Plans, Specifications, Cost Estimates, Diagrams and Report ("Engineer's Report"). - 2. Adopt the Resolution approving the "Engineer's: Report". 3. Adopt Resolution of Intention to provide for annual ,levy and collection of assessments. n s " .. .. .. .fir.— r ti k .m ` -z! 1-sr i-..,.�-- �.t ...._ � �. a .r.rJ ^ — a {:a ......�— sf�.r_9.a..a,:� 2 COUNCIL AGENDA UEFA# SPr RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY r ; OF GRAND TERRACE ORDERING THE PREPARATION " OF PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM,ASSESSMENT AND REPORT PURSUANT�_TO► �_ TEEE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF TIIE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR ANNUAL i ASSESSMENT LEVY AFiERFORMATIONOFADISTRICT , WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, desires to imtiate proceedings for the annual levy of assessments for a stet lighting district pursuant to the terms and provisions of the"Landscaping and Lighting Act of or 1 being Division.IS,.Part Z of the Streets.and Highways Code of the State of C'alifhrnia; v k )1�q� �_ _ril %JtCL Y ,�, � _Ln'( �J r � �-!�. —'�J .. 2�., '� } " VT r�=t f fit what isknowa anddessgna ,as~'+, ;f _; +�:tr6; - ^s _ �.; s p,r.L ills ._ r't��. c '� *t... • i s �.✓ r _ -`it' ,l' T1'3 1 CITYOF GRAND TERRACE _J 5 LANDSCAPING AND STREET LIGHTING:DISTRICT 89-1 { (hereinafter referred to as the"D '); and,. WHEREAS, the proceedings for the annual levy ofassessments shall relate to the fiscal year commencing Silly 4.1993, and ending Tune 30, 1994; and, WHEREAS, there has been submitted to this City Council:for its consideration at this time,am showing the boundaries of the area to beanneacedand that, am* termtory�affbythe , Jut ,._ levyof the +WWMYceiL. M1 ✓ assessment for the above fiscal year,,and the tmb� 'Sti i n annexed, said map further showing and deserting in general the works of improvement proposed to be maintained in sai&Distact,said.descriptioabeing su1Wcientto identifgtheworI - ofimprovement and the areas proposed to be assessed for said matiptenancer thereof and,. • it _ f A WHEREAS, the provisions of said Division 15, Part 2 require a written "Report," consisting of the following: I. Plans and specifications of the area of the works of improvement to be maintained; _ 2. An estimate of the costs for maintaining the improvements for the above referenced fiscal year; 3. A diagram of the area proposed to be messed.. 4. An aesPnment of the estimated costs for maintenance work for said fiscal year. NOW,THEREFORE,,BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows:. SECTION L. That the above recata's are true and correct SECDONZ. That a.map,entitled City of Grind Terrace Citywide rand-smiling.and '---/ Street l ightingDistribtAnnuarreify-assubmittedtothisCityCouncil, showing the boundaries a ';r of the proposed area to be assessed and showing the works of improvement to be maintained, is hereby approved, and a copy thereofshalL be on file in the Office of the City Clerlcandopea to public inspection. The proposed parcels and properties within said area are those to be assessed to pay certain of the costs and expenses for saiE maintenance;works ':- SECTION 3 That the proposed maintenance work within the area proposed to y_ p be assessed shall be for certain street lighting and landscaping improvements, as said maintenance work is set forth in the "Report to be presented to this_C Counc .for .dam a r SECTION 4. That Kicak and Associates, is hereby ordered to prepare and file with this City Council, a "Report" relating to said annual assessment and levy in accordance with the provisions of Article IV, commencing with Section 22565 of Chapter I of the Streets and Highways Code of the State of California. SECTION S. That upon completion, said "Report" shall be filed with the City Clerk;, who shall then submit the same to this City Council for its consideration pursuant to Sections 22623 and 22624 of said.Streets and Highways Code. PASSED, APPROVE])AND ADOPTED this day of , 1993,by the following vote: AYES: NOES:. ABSENT ABST TIONS ' MAYOR - _ . CITY OF GRAND TERRACE ATTEST: BRENDA.STANFILL, CITY`CLERK CITY OF GRAND TERRACE APPROVED AS TO FORM: �, IOHN R.HARPER, CITY ATTORNEY • -3- RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING THE ENGINEER'S "REPORT" FOR ANNUAL LEVY OF ASSESSMENT FOR FISCAL YEAR 1993-1994 IN A DISTRICT WITHEN SAID CITY WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, pursuant to the provisions of Division 15, Part Z of the Streets and Highways Code of the State of California, did, by previous Resolution, order the preparation of an Engineer's "Report" for the annual levy of assessments, consisting of plans and specifications, an estimate-of the cost, a diagram of the distract; and an assessment relating to what is now Imowa and designated as arr OF GRAND SCE LANDSCAPING AND STREET'LIGHTING DISTRICT 89-1 (hereinafter referred to as the"District"); and, WHEREAS, there has now been.presented to this City Council the"Report" as required by said.Division 15 of the Streets andSighways Code and as previously directed by Resolution;. and, WHEREAS, this City Council has now carefully examined and reviewed the"Report' as presented, and is satisfied with each and all of the items and documents as setforth therein, and is satisfied that the assessments,on apreliminary basis,havebeeit spread itc aaxadancewitf ` �r .T` the benefits received from the maintenance to be performed, as set forth in said."Report.' NOW,.THEREFORE,.BE IT RF.SOLVED.tbat the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are true and correct SECTION 2. That the "Report" as presented, consisting of the following: i Z-A. Plans and specific ations- , Fk Estimate of cost-, C. Diagram of the Dist is D: Assessment of the ec imafrwf cosh is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to pubhc inspection. SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Engineer's "RePortw - PASSED'',APPROVED AND ADOPTED this day of, „1993„by the i wWg-o •.•�_ •_ �„, r„ r..n t 44 v r^q'--"^... v w,..r+��) _r t Y" e'. # s, :�r f eJt x� ° slit .' ._ Le` AYES: NOES 3 ABSENT:. MAYOR. CITY OF GRAND TERRACE ATTEST B N A_STANFILL,.CITY CLER t F CITY Ot7AL1L\1i3 TERRACE. zG.rin' ;zel s, `J APPROVED A3 TO FORM: — �`,r i. sr a .� _fi a `sax"::tom u't"si � a tit rr.:t.`>'rr 7t'i .C- c'. —4-444 "T 55yy ":: A r °7 `h `s✓: 24 x a r-1 :1- • eTe,- .n.,.. -(at<� n 2.w l.l-.3wd+.-^. . .ca. +a ?!J—Z...a.} t 2w i..� IOHN R. HARPER, CITY ATtORNEY� ri RESOLUTION NO. - ` A RESOLUTION OF THE CITY COUNCIL OF TBE CITY - OF GRAND TERRACE DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT,PURSUANT TO THE PROVISIONS OF DECISION IS, PART 2 OF THE ST TIREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA,AND SEIZING A. TIME AND PLACE FOR THE PUBLIC MEETING AND PUBLIC HEARING THEREON WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, has previously formed a street lighting district pursuant to the terms and .. -.-aprovisions of the "Landscaping and Lighting Act of 1977. being Division l5, Part Z of the Streets and:Highways Code of the State of California, is that.is]mown`and.dated as cut OF GRAND TERRACE LANDSCAPING AND STRE i'LIGSTINGDISTRICT 89-t to as the "District"); and, WEEIRKAS, at this time, this City Council is desirous to talcs proceedings to provide forthe annual.levy ofassessments for the next ensuing fiscal.year, to provide forthe costs and: expenses necessary for continual maintenance of improvements within said District;,and,. WHI.w AS, by petition representing 100% of the affected property_owners, said property owners have requested annexation to said District as a condition ofeelopmeatand .`S L`a :..f,54,w_ ' have -waived �. mailed notice of public hearing;and `G m. a . -•s+`„AC S ) r r! °i 'lv •• n 1 R t a`ct.' �. wr:�..w.�`ti`�'~w�r� �rSk. ca'.< WHEREAS, at this time there has been presented and approved by this City Council,. s`-`2,:sw ...k 5j -h•1.fia.., iL ii�s 2:Safe. theEngfneer's"Report"as required by law, and this City Council is desirous ofprooeedingwith. the proceedings for said.aaniiar levy_ t • NOW,TTBERREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are true and correct PUBLIC INTEREST. SECTION 2. That the public interest and convenience requires, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection. of special assessments for the continual maintenance of certain improvements,all to serve and benefit said District as said area is shown and delineated on a map as previously approved by this City Comical and on file in the Office of the City Clerk, open to public inspection, and herein so referenced and made a part hereof, and proposed changes thereto are set forth in the "Report" of the Engineer, incorporated herein as apart hereof. REPORT SECTION 3. That the "Report" of the Engineer regarding the annual levy for said. District, winch "Report" is for maintenance for the fiscal year 1993-1994, is hereby approved and is directed to be filed in the Office of the:City Cleric. ASSESSMENT SECTION 4. That the public interest and convenience requires,and it is the mtenttoa of this City Council to order the annual assessment levy for the District as set forth and "t described in said Engineer's "Report,'and further it is determined to be fa the;best public interest and convenience to levy and collect annual assessments to pay the costa and expense of said maintenance and improvement as estimated inlaid "Report" 4- r r DESCRIPTION OF MAINTENANCE - SECTION 5. The assessments levied and collected shall be for the maintenance of certain street lighting and landscaping improvements, as set forth in the Engineer's "Report," referenced and so incorporated herein. - . - COuCOUNTY ATJDITOR SECTION 6 The County Auditor shalt enter on the County Assessment Roll the amount of the assessments, and shall collect said assessments at the time and in the same manner as County taxes are collected. After collection by the County,the net amount of the assessments, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said District a , ,SPECIAL FUND SECTION T. That all monies collected shalt be deposited in a.speciatfondlmowa a& "SPECIAL FUND,.CLTY OF-GRANITE TERKACK LANDSCAPING AND STREET LIGHTING DISTRICT 89-L" Paymentshall be made out of said_fund.onlyfor the purpose provided for in this-ResoluAion,and fn order to expedite the making of this maintenance and improvements the City Co ncip may transfer into said funds as it may deem necessary to expedite the proceedings. Any funds shall: be repaid out of the proceeds of the assessments'provided.for in this Resolution` BOUNDARIES OF DISTRICT SECTION 8. Said contemplated maim work ris; fir the opinfoa.of this aty Council,.of direct benefit to the properties:within'the bonndaiie. of the Diablo;,aact this City Council makes the costs and expenses of said maint chargeeable upon a which a. -3- district said City Council hereby declares to be the district benef tted by said improvement and maintenance, and to be further assessed to pay the costs and expenses thereof. Said District shall include each and every parcel of land within the boundaries of said District,as said District is shown on a mag as approved by this City Council and on file in the Office of the City Cleric, and so designated by the name of the Distact - Y PUBLIC PROPERTY SECTION 9. Any lots or parcels of land known as public property, as the same are defined in Section 22663 of Division 15, Part 2 of the Streets.and Highways:Code of the State of California, whick are included within the boundaries of the District:,. shall be omitted and exempt from any assessment to be made under theseproceedings.to cover any of the costs and expenses ofsaid improvementand.maantenancework. G11 - PUBLIC MEETING SECTION 10. NOTICE IS HEREBY GIVEN THAYAY,.1Z4T$DAY OFJUNE,1993,ATTIM HOUR OE 6:00 O'CLOCK.PIVE,INTEE REGULAR M r G OF l'HE CITY COUNCIL, BEING THE COUNCIL..CHAMBERS, IS THE AND PLACE FIXED BY THIS CITY COUNCIL.FOR_THE PUBLIC MEETING. TrIZaRl�' t Sa till)? ;ln ,t. + ckd ly x\aPrf .�SECTION IL NOTICE IS HEREBY GIVEKTH'AT A,y Tom`&DAY OF JULY„I993,.AT TEM HOMOE6:00,O'CLCICEP ,,TFTiREGULAR& 'its y � v w OF THE CITY COUNCIL, BEING THE COUNCIL CHAMBERS, IS THE TIE AND PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO THE EXTENT OF THE MAINTENANCE,AND ANY OTHER MATTERS CONTAINED INTBIS RESOLUTION BY THOSE PROPERTY OWNERS AFFECTED HEREBY ANY PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS FOR TBE ANNUAL LEVY SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING_ NOTICE SECTION 12. That the City Clerk is hereby authorized and directed to publish, pursuant to Government Code Section 6066, &copy of this Resolution in the GiandTernice Sun: Tribune,newspaper ofgeneral circulation within said City,.said.publication shalLbenotkss<tba¢. tax(IO) days before the date set for said.Public Hearin& SECTION 13. Should the Engineer's Report contemplate an increase in the rate of assessment over the-pnor fiscal year, the City Clerk.is.further dim to give mailed notice, first class postage prepaid, to each affected property owner within the District of the Public Meeting and Public Hearing, not less than forty-five(45)days in advance of the public meeting. SECTION 14. That the City Clerk is further directed to cause a.copy of the-Resolution. of Intention to be posted upon the official bulletin board customarily used for the posting of notices. EFFECTIVE DATE SECTION IS. That this Resolution shall takergffect immediately-upoa its adoption 5 - � r PROCEEDINGS INO ,S SECTION 16.For any and all information relating to the proceedings,protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the local agency or department so citi rjtM- .+. -r• a. �v 9'sfJ .'" rr'ri '',{' -.-: .i. : YYir - :arti ...�.;J .r '-/:.1'o:F.. -<..=�E-� ToeMC*,JC„ty End City of Grand Terrace , ,,G , _4< - 22795 Barton Road Grand Terrace;.Califarma 92352 (909) 824-6621 PASSED, APPROVED AND ADOPTED this day of, , 1993, by the following vote: AYES:. -,. NOES: - ABSENT: ABSTENTIONS: , ., d ...0 I L:%1,-..t.a' .r-..,» 0 > .,,, , r ...r ...mom .. _ — T- , _.�.+. ,l A.ran.•'' ..v.'$a4 --.5..as :.Itt. Lrt: 4.,.!"11a �.. ti :�./— r a1 r ,--.L.'"+: s ,:._� ,,', ..~ ;Y3 -> Fr4,gA_ w.t vs�_ BAA.YOR. - CITY OF GRAND TERRACE- 1- - - ` ATTEST. BRENDA STANFrrr., CITY CLERK CITY OF GRAND TERRACE - J _ v_ r c t .-�..v _.+9 .yf T n"L _Lr.t- r r ... t}..b �. s.1.�1rr TY S_.S rytn=: G 3_ 59 APPROVED AS TO FORM:. . 7y IOEN R!HARPER, arr ATTORNEY ''_ -. ..� i ,• - t a x d "., le. 5 r .+ - . r/ STAFF REPORT DATE May 12, 1993 CRA ITEM () COUNCIL 1'1'hM (X) MEETING DATE May 13, 1993 SUBJECT MEMBERSHIP IN THE EAST VALLEY PLANNING AGENCY - AIRPORT LAND USE COMMISSION (ALUC) The City of Grand Terrace has been invited to become a member of the East Valley Planning Agency The Agency currently serves in the capacity of the East Valley Airport Land Use Commission (ALUC) under State Law Requirements and focuses on airport land use compatibility planning and airports Attached is a Resolution adopting the Third Amendment to the Joint Powers Agreement creating the East Valley Planning Agency to add new cities to the governing body STAFF RECOMMENDS COUNCIL: ADOPT THE ATTACHED RESOLUTION AND SELECT A REPRESENTATIVE AND AN ALTERNATE TO REPRESENT THE CITY OF GRAND TERRACE ON THE GOVERNING BOARD COUNCIL AGENDA ITEM #ge, C et,... .12.1 SAN SERNARDINO COUNTY AIRPORT LAND USE COMMISSjIONS -_ :'1 343 H. ARROWHEAO AYE. SAN FiERHARIIINO.CA 92415-0102 (714) 34T-41 10 :J11.i..hi.T1'J'fef1 Wl;.,f.yr�,'J.M1+r./4J. .... .... .. ..i. •. •... ... r- .d. .. •..., . 4, r April 19, 1993 CC' �1 641- RECENED ', City of Grand Terrace /I Honorable City Council APR 2 II :;„r WEST vALL$r 22796 Barton Road PLANNING AGENCY • Grand Terrace, CA 92324 CIF 4FWMMIME CAST ',ALLEYREF: Membership in the East Valley Planning Agency-Airport Land Use Commission (ALUC) PLANNING AGENCY Dear Council Members IQUNTAIN-QESERT LANNINQ AGENCY The San Bernardino County/East Valley Planning Agency,Airport Land Use Commission is a joint City-County regional agency operating under the authority of a Joint Powers Agreement The Agency currently serves in the capacity of the East Valley Airport Land Use Commission (ALUC) under State Law requirements (Section 21670 of the Public Utilities Code) and focuses on airport land use compatibility planning around airports Staff support to the ALUC is provided by the San Bernardino County Planning Department. As an incorporated city located within the East Valley region, you are invited to join the ranks of membership to the East Valley Planning Agency- Airport Land Use Commission_ Each city has one representative and alternate chosen by their City Council from the members of the Council When required, East Valley ALUC • hearings are usually scheduled for the second Tuesday of each month at 4 00 p m. Location of the hearings is the County Government Center at 385 North Arrowhead Ave, San Bernardino Enclosed is the annual schedule of the ALUChearing dates Also enclosed is a copy of the proposed amendment to the Joint Powers Agreement(JPA) that will formally add your city to the membership. It is requested that you schedule this item on your earliest available Council meeting agenda and accept by resolution the invitation to become a member of the East Valley Planning Agency Please appoint a representative and _ alternate to serve on the governing board and provide the names, addresses and phone numbers of those representatives to this office as soon as possible. Also,please return an originally signed copy of the resolution to this office. The JPA will then be completed by the County Board of Supervisors. • Because hearings are only scheduled as necessary, final completion through the ALUCmembership may not occur immediately Upon receipt of the City of Grand Terrace's signed resolution, your staff will be notified of the city's membership status • 1 1 V City of Grand Terrace JPA —a`Apnl 19, 1993 —Page 2of2 • Should you have any questions regarding the East Valley Planning Agency, ALUC,or the JPA, please contact me at (909) 387-4898 Sincerely, "For '•' • ys Stafford // ALUCStaff Planner Enclosures Sample Resolution JPA Hearing Schedule cc: East Valley ALUC County Board of Supervisors RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING THE THIRD AMENDMENT TO THE JOINT POWERS AGREEMENT CREATING THE EAST VALLEY PLANNING AGENCY TO ADD NEW CITIES TO THE GOVERNING BODY WHEREAS, the County of San Bernardino and the cities of the East Valley (Colton, Fontana, Redlands, Rialto, San Bernardino, and Loma Linda), did form, under a Joint Powers Agreement dated December 17, 1969, the East Valley Planning Agency, as an advisory Agency to promote coordinated and comprehensive planning, and WHEREAS, the general purpose of this agency is to provide a vehicle by which the individual communities of the East Valley areas of the County of San Bernardino may proceed with special planning studies needed within their respective communities while assuring that the planning studies are coordinated [within the framework of a comprehensive area-wide plan], and WHEREAS, the East Valley Planning Agency was conceived to include all incorporated cities in the East Valley to be governed by a Governing Board composed of one council member appointed by each incorporated city and two members of the County Board of Supervisors whose districts lie within the East Valley, and WHEREAS, the agreement should be amended to provide for the County Board of Supervisor members to only be counted as one for purposes of establishing a quorum and will advance the purpose of city and county representation and the achievement of a quorum NOW, THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, PASS, APPROVE, AND ADOPT this resolution adopting the Third Amendment to the Joint Powers Agreement creating the East Valley Planning Agency to add new cities to the governing body, and to provide for Board of supervisor members to be counted as one for purposes of establishing a quorum, and further authorize the Mayor to sign said amendment on behalf of the city ADOPTED this 13th day of May, 1993 ATTEST. City Clerk of the City Mayor of the City of Grand of Grand Terrace and of the Terrace and of the City City Council thereof Council thereof. THIRD AMENDMENT TO JOINT EXERCISE OF POWERS AGREEMENT CREATING THE EAST VALLEY PLANNING AGENCY THIS AMENDMENTTO AGREEMENT,dated for convenience this day of , 1993, among the cities of Colton, Fontana, Redlands, Rialto, San Bernardino, Loma Linda, Grand Terrace, Highland, Yucaipa, and the County of San Bernardino for the purpose of making certain amendments to the Joint Exercise of Powers Agreement creating the East Valley Planning Agency, dated the 29th day of December1969 ("Agreement"),as amended December14, 1970 and December10, 1990, by adding to the membership and changing the quorum provisions The Agreement is hereby amended as follows 1 Subsection B of Section 3 of the Agreement is amended to read as follows B The Agency shall be administered by a governing board of twelve members, each serving in his or her individual capacity as a member of the governing board The members of the governing board shall be appointed in the following manner The City Council of each city party to this Agreement shall appoint one council member as a governing board member and an alternate council member to serve in the absence f of the regular council member The Board of Supervisors of the County of San Bernardino shall appoint two Supervisors, each of whose districts is included in the East Valley area, and an alternate supervisor to serve in the absence of the regular members, as members of the governing board Governing board members shall serve at the pleasure of their respective appointing authorities The governing board shall be called "Governing Board of the East Valley Planning Agency" All voting power shall reside in the governing board 2 Subsection (4) of Section 3 C of the Agreementis amended to read as follows (4) Quorum and Voting A simple majority of the governing board of the Agency shall constitute a quorum, except that all County Board of Supervisor representatives on _ - the governing hoard ghall he counted as one for the purposes of establishing a quorum An affirmative vote of a majority of those members present shall be necessary in order to take any action on behalf of the Agency Less than a quorum may adjourn a meeting from time to time 3 This agreement shall take effect and be m force on the date when the last party has executed an identical counterpart copy and filed it with the Clerk of the Board of the San Bernardmo County Board of Supervisors. IN WITNESS WHEREOF,each part has executed an identical counterpart copy of this agreement upon the date set forth before its signature. '4 _ . Dated , 1993 ATTEST City of Grand Terrace Clerk ,Mayor i 1 8 Al-iEST County of San Bernardino Earlene Sproat Clerk of the Board of Supervisors of the County of San Bernardino By By Deputy Jon Mikels, Chairman, Board of Supervisors �i aJ Dated , 1992 Dated , 1993 Approved as to Form Dated , 1993 By Kevin L Noms Deputy County Counsel S ( 1I J 4