The URL can be used to link to this page

07/08/1993 ,NG•w..w�rF• FILE COPY (,,TNittApo "•��, July 8, 1993 22795 Barton Road c,n Grand Terrace CITY OF GRAND TERRACE California 92324-5295 lb 46 Civic Center (909) 824-6621 Fax(909)783-7629 Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Byron R Matteson Mayor ' Ronald M Christianson ,t Mayor Pro Tempore ef U- + Gene Carlstrom Herman Hilkey Jim Singley Council Members Thomas J Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS July 8, 1993 GRAND TERRACE CIVIC CENTER 6: 00 P.M. 22795 Barton Road Call to Order - * Invocation - Pastor Roger Greenwalt, First Baptist Church of Grand Terrace * Pledge of Allegiance - * Roll Call - STAFF COUNCIL CONVENE COMMUNITY REDEVELOPMENT AGENCY RECOMMENDATIONS ACTION 1. Approval of 06/23/93 Minutes Approve 2 Approval of Check Register No. Approve CRA070893 ADJOURN COMMUNITY REDEVELOPMENT AGENCY NIVENE CITY COUNCIL .. Items to Delete 2. SPECIAL PRESENTATIONS A. Certificate of Commendation - Frank Perez B. Presentation to Outgoing Chamber President from Supervisor Riordan 3 . CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non- controversial. They will be acted upon by the Council at one time with- out discussion. Any Councilmember, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 070893 Approve B. Ratify 07/08/93 CRA Action C. Waive Full Reading of Ordinances on Agenda COUNCIL AGENDA STAFF COUNCIL 07/08/93 - Page 2 of 3 RECOMMENDATIONS ACTION D. Approve 6/23/93 Minutes Approve E. Bid Award - Barton Road Award F. Bid Award - Road Maintenance Award G. Bid Award - Pico Park Award H. Refuse Exemption (O'Neal) Deny 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports (1) Historical and Cultural Committee (a) Appoint Member (McBride) Appoint (b) Minutes of 6/7/93 Accept B. Council Reports 6. PUBLIC HEARINGS - 6: 00 P M. A. FIRST READING - AN ORDINANCE OF Continue to THE CITY COUNCIL OF THE CITY OF 7/22/93 GRAND TERRACE AMENDING TITLE 4 OF THE MUNICIPAL CODE AND ESTAB- LISHING A COMPREHENSIVE SCHEDULE FOR FEES, TAXES, AND FINES FOR PERMITS, LICENSES, SERVICES, FACILITIES, AND ACTIVITIES PRO- VIDED BY THE CITY OF GRAND TERRACE B. Landscaping and Street Lighting District 89-1 7. UNFINISHED BUSINESS None 8. NEW BUSINESS A. Measure I Capital Improvement Approve Program B. Consider Naming Park Site at 22627 Grand Terrace Road COUNCIL AGENDA STAFF COUNCIL 07/08/93 - Page 3 of 3 RECOMMENDATIONS ACTION 9 CLOSED SESSION A. Personnel Matters ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON JULY 22, 1993 AT 6:00 P.M. AGENDA ITEM REQUESTS FOR THE 7/22/93 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 07/15/93 . PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES SPECIAL MEETING - JUNE 23, 1993 A special meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 23 , 1993 at 6: 00 p.m. PRESENT: Byron Matteson, Chairman Ronald Christianson, Vice-Chairman Gene Carlstrom, Agency Member Herman Hilkey, Agency Member Jim Singley, Agency Member Thomas J. Schwab, Executive Director Brenda Stanfill, Secretary Randall Anstine, Assistant City Manager Patrizia Materassi, Planning Director Phil Bush, Finance Director Joe Kicak, City Engineer ABSENT: John Harper, City Attorney Lt. Rodney Hoops, Sheriff's Department APPROVAL OF JUNE 07, 1993 & JUNE 10, 1993 CRA MINUTES CRA-93-30 MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve the June 7, 1993 and June 10, 1993 CRA Minutes. APPROVAL OF CHECK REGISTER NUMBER CRA062393 CRA-93-31 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0, to approve Check Register Number CRA062393 . Chairman Matteson adjourned the CRA meeting at 6: 10 p.m. , until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, July 8, 1993 at 6: 00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace C R A AGENDA ITEM NO. 1 410 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY 1 IATE: JULY 8, 1993 CHECK REGISTER NO. 070893 IUTSTANDING DEMANDS AS OF: JULY 8, 1993 'HECK NO. VENDOR I DESCRIPTION AMOUNT 8473 KICAK AND ASSOCIATES ENGINEERING SERVICES, 5/10-6/6/93 $ 165 50 8478 UNITED STATES ESCROW HOUSING REHABILITATION LOAN 14 , 325. 00 7231 BAYLESS STATIONERS OFFICE SUPPLIES 219 . 25 7246 KICAK AND ASSOCIATES ENGINEERING SERVICES, 6/7-6/30/93 142 . 00 7258 PETTY CASH REIMBURSEMENT FOR SUPPLIES 10.50 7271 LOUISE SMITH REIMBURSEMENT FOR OFFICE SUPPLIES $ 56. 01 TOTAL: 13 $14, 918.26 C) 2R CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE ABOVE LISTED CHECKS FOR PAYMENT OZ THE COMMUNITY EDEIRLOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE OPENDITURES FOR EiE OFERATION OF THE COMMUNITY REDEVELOPMENT AGENCY. C) 0 OMa iI USH EN E DIRECTOR CITY OF GRAND TERRACE 1 I DATE: JULY 8, 1993 CHECK REGISTER NO: 070893 OUTSTANDING DEMANDS AS OF: JULY 8, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 1 P8462 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 6/16/93 $ 220. 67 P8463 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/16/93 88.50 P8464 BRONWYN ANDERSON REFUND, CHILD CARE SERVICES 300. 00 P8465 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 6/18/93 675. 83 P8466 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/18/93 249 52 P8467 NORMALISA CARDAROPOLI PAYROLL ADVANCE,P/R END. 6/18/93 584 . 04 P8468 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 6/21/93 870.07 n P8470 C LARRY MAINEZ PLANNING INTERN, 6/7-6/18/93 , AND MILEAGE war. REIMBURSEMENT 594.00 n P8471 F.T. MELANIE HANSON REFUND,SOFTBALL REGISTRATION 325.00 P8472 0 JAN KRELL REFUND,SOFTBALL REGISTRATION C 10 300.00 P8473 0 KICAK AND ASSOCIATES ENGINEERING SERVICES, 5/10-6/6/93 n Z 8,437.03 rZ P8474 ii a PERS RETIREMENT FOR PAYROLL ENDING 6/18/93 AND .0 0 ADJUSTMENT FOR PAYROLL ENDING 12/18/92 13 n 9 , 220. 36 P8475 * SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 6/23/93 < .< 224.62 W a r CITY OF GRAND TERRACE 2 I DATE: JULY 8, 1993 CHECK REGISTER NO:070893 OUTSTANDING DEMANDS AS OF: JULY 8, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT P8476 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/23/93 $ 97 . 09 P8477 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/21/93 73.54 P8479 SPORTS TURF MANAGEMENT MEMBERSHIP FOR 1993/1994 75 00 P8480 PEBSCO DEFERRED COMPENSATION FOR JUNE, 1993 8, 108 . 91 P8481 COUNTY OF SAN BERNARDINO DF & G FILING FOR CITY 25. 00 P8482 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/28/93 155.99 P8483 STANDARD INSURANCE COMPANY DISABILITY INSURANCE FOR JULY, 1993 612.36 P8484 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/30/93 96 57 27219 WILDEN PUMP & ENGINEERING REFUND, SOFTBALL REGISTRATION 325. 00 27220 LISA HODGES REFUND, CHILD CARE SERVICES 25.00 27221 CLAUDIA MENDOZA REFUND, CHILD CARE SERVICES 55. 00 27222 AMY GOW REFUND, CHILD CARE SERVICES 25.00 27223 AMARIT SINGH REFUND, BANNER 100.00 27224 LOCAL GOVERNMENT COMMISSION "LAND USE STRATEGIES" , PLANNING 10 00 27225 MIN YOUNG CHUNG REFUND, BANNER 50.00 CITY OF GRAND TERRACE 3 DATE: SJULY 8, 1993 CHECK REGISTER NO:070893 OUTSTANDING DEMANDS AS OF: JULY 8, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 27226 A & A PRODUCE COMPANY PRODUCE, CHILD CARE $ 120.45 27227 ACCENT PRINT & DESIGN SENIOR CITIZENS NEWSLETTER,JULY, 1993 103.44 27228 MATTHEW ADDINGTON PLANNING COMMISSION MEETING, 6/17/93 50.00 27229 MARGARET ALFORD REIMBURSEMENT FOR MILEAGE 23.50 27230 ARID IMAGE SYSTEMS MAINTENANCE ON PANASONIC COPIER, JUNE, 1993 114 17 ` 27231 BAYLESS STATIONERS OFFICE SUPPLIES 449.94 27232 BECKLEY CARDY SUPPLIES FOR RECREATION 449.81 27233 BOOK PUBLISHING COMPANY UPDATE ON CITY MUNICIPAL CODES 1,505. 53`- 27234 DANIEL BUCHANAN PLANNING COMMISSION MEETING, 6/17/93 50.00 27235 STATE OF CALIFORNIA MAINTENANCE/ENERGY FOR LIGHTS AT BARTON/215 328.68 27236 D.A.R.E. AMERICA SUPPLIES FOR SCHOOL PROGRAMS 351.40 27237 ELIZABETH R. DUARTE REIMBURSEMENT FOR MILEAGE 67. 83 27238 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARKS 168 . 48 27239 KAREN GERBER RECREATION MONITOR, 6/3-6/30/93 107.33 27240 HARPER AND BURNS LEGAL SERVICES FOR MAY, 1993 2,687 50 27241 MOIRE HUSS PLANNING COMMISSION MEETING, 6/17/93 50 00 CITY OF GRAND TERRACE 4 I DATE: JULY 8, 1993 CHECK REGISTER NO: 070893 OUTSTANDING DEMANDS AS OF: JULY 8, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 1 27242 HYDRO—SCAPE PRODUCTS LANDSCAPE SUPPLIES/EQUIP,PARKS/CIVIC CENTER $ 2,411. 47 27243 INMARK DATE STAMP,PLANNING AND NAMETAG FOR LITTLE MISS GRAND TERRACE 25.86 27244 INTERSTATE BRANDS CORP. BAKERY GOOD FOR CHILD CARE 79.26 27245 JANI KING CLEAN CARPET AT CHILD CARE CENTER 50. 00 27246 KICAK AND ASSOCIATES ENGINEERING SERVICES, 6/7-6/30/93 9,009.21 27247 LAKESHORE LEARNING MATERIALS SUPPLIES FOR RECREATION 395.34 27248 LELAND NURSERY LANDSCAPE MATERIALS FOR PARKS 50.37 27249 MCI TELECOMMUNICATIONS PHONE FOR 5/11-6/10/93 18 . 46 27250 LARRY MAINEZ DESIGN POSTERS, BARTON SPECIFIC PLAN 280 . 00 27251 MASUEN MEDICAL SUPPLIES, CIVIC CENTER 122 15 27252 MINUTE MAN PRESS PRINT ENGINEERING INSPECTIOn CARDS 49.69 27253 RAY MUNSON PLANNING COMMISSION MEETING, 6/17/93 50.00 27254 CRAIG NEUSTAEDTER TECHNICAL ASSISTANCE, PLANNING 150.00 CITY OF GRAND TERRACE 5 DATE: JULY 8, 1993 CHECK REGISTER NO: 070893 OUTSTANDING DEMANDS AS OF: JULY 8, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 27255 NASCO WEST RECREATION SUPPLIES $ 458 58 1 27256 PACIFIC BELL TELEPHONE, CHILD CARE, SENIOR CENTER, EMERGENCY OPERATION CENTER, AND CIVIC CENTER 597 . 49 27257 PETTY CASH REIMBURSEMENT FOR CHILD CARE 405.69 ,. 27258 PETTY CASH REIMBURSEMENT FOR GENERAL, FINANCE 311.24 27259 PRUDENTIAL SERVICES HEALTH NETWORK INSURANCE,ADJUSTMENT FOR JULY, 93 146 88 27260 R H A ARCHITECTURAL SERVICES FOR PICO PARK AND BARTON ROAD, MAY, 1993 4,877.26 27261 RIVERSIDE HIGHLAND WATER WATER FOR CIVIC CENTER, FIRE STATION, CHILD CARE, SENIOR CENTER AND PARKS 3,138 91 27262 S.E. RYKOFF & COMPANY FOOD FOR CHILD CARE 758 36 27263 S & S ARTS AND CRAFTS RECREATION SUPPLIES 24.70 27264 COUNTY OF SAN BERNARDINO CHEMICAL WEED ABATEMENT FOR APRIL-JUNE, 1993 6,599.76 27265 COUNTY OF SAN BERNARDINO PARCEL MAP UPDATES, PLANNING 1 50 27266 COUNTY OF SAN BERNARDINO COUNTY PORTION OF PARKING CITATION REVENUE FOR 10/92-6/93 54.00 27267 COUNTY OF SAN BERNARDINO ADMINISTRATION COST FOR NPDES 1,375.00 CITY OF GRAND TERRACE 6 DATE: 'JULY 8, 1993 CHECK REGISTER NO: 070893 OUTSTANDING DEMANDS AS OF: JULY 8, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 27268 COUNTY OF SAN BERNARDINO STREET MAINTENANCE SUPPLIES, MAY, 1993 $ 183 42 27269 THOMAS SCHWAB REIMBURSEMENT FOR TRAVEL AND MEETINGS 289.28 27270 JIM SIMS PLANNING COMMISSION MEETING, 6/17/93 50. 00 27271 LOUISE SMITH REIMBURSEMENT FOR MILEAGE/OFFICE SUPPLIES 57.30 27272 SMART & FINAL IRIS COMPANY CHILD CARE SUPPLIES 99 77 27273 L J SNOW FORD REPLACE BRAKES ON CITY TRUCK 350.29 27274 SOUTHERN CA EDISON COMPANY ELECTRIC FOR BALL PARK LIGHTS AND SENIOR CENTER 862.33 27275 SOUTHERN CA GAS COMPANY GAS FOR CHILD CARE CENTER 29 47 27276 STATE COMPENSATION INS. WORKERS' COMPENSATION INSURA]ECE, JUNE, 1993 3,556 92 27277 THE SUN NOTICE OF PUBLIC HEARING AND RESOLUTIONS 1,345 76 27278 TEXACO REFINING/MARKETING FUEL FOR CITY TRUCKS, EQUIPMENT, AND VAN 428.45 27279 FRAN VAN GELDER PLANNING COMMISSION MEETING, 6/17/93 50.00 27280 PAMELA VIGUE REIMBURSEMENT FOR TUITION 361.41 27281 WAXIE JANITORIAL SUPPLIES,CHILD CARE/CIVIC CENTER 437.74 27282 DOUG WILSON PLANNING COMMISSION MEETING, 6/17/93 50 00 CITY OF GRAND TERRACE 7 DATE: JULY 8, 1993 CHECK REGISTER NO: 070893 • OUTSTANDING DEMANDS AS OF: JULY 8, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 27283 YOSEMITE WATERS BOTTLED WATER FOR CHILD CARE, SENIOR CENTER, LIBRARY, AND CIVIC CENTER $ 111 47 P9000 POSTMASTER-COLTON POSTAGE FOR METER 2,000 00 P9001 COUNTY OF SAN BERNARDINO RELEASE LIEN ON PROPERTY, WASTE WATER DISPOSAL SERVICES 9 00- P9002 ASCOM RENTAL ON POSTAGE METER FOR JULY-NOV 1993 146.27 P9003 JEFFERY STALLINGS PAYROLL ADVANCE, P/R ENDING 7/2/93 890 86 27812 CARMEN AKAR REFUND, RECREATION PROGRAM 18 00 27813 SUSAN BRANCH REFUND, RECREATION PROGRAM 25 00 27814 SMALL TOWN INSTITUTE SUBSCRIPTION, 1993/94 ,PLANNING 40 00 27815 CITY OF VICTORVILLE CITY PORTION OF LITIGATION, FINES 138 27 27816 RANDALL ANSTINE AUTO ALLOWANCE FOR JULY, 1993 200.00 27817 CA MUNICIPAL BUS.TAX ASSOC. MEMBERSHIP FOR 1993/1994 40 00 27818 CA PARKS/RECREATION SOCIETY MEMBERSHIP FOR 1993/1994 150 00 27819 CITY CLERKS ASSOC.CALIFORNIA MEMBERSHIP FOR 1993/1994 75.00 27820 EDEN SYSTEMS SOFTWARE SUPPORT, FINANCE, 1993/1994 3,525 00 CITY OF GRAND TERRACE 8 DATE: JULY 8, 1993 CHECK REGISTER NO:070893 OUTSTANDING DEMANDS AS OF: JULY 8, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 1 27821 HONEYWELL, INC. MAINTENANCE ON HVAC UNIT,JULY, 1993 $ 1, 078 58 27822 JANI KING JANITORIAL SERVICES, CHILD CARE,JULY, 1993 759.00 27823 PATRIZIA MATERASSI AUTO ALLOWANCE FOR JULY, 1993 200 00 27824 NCR CORPORATION SOFTWARE/MAINTENANCE FOR JULY-DEC 1992 AND HARDWARE MAINTENANCE FOR 1993/1994, FINANCE 3,298 34 27825 OTIS ELEVATOR COMPANY MAINTENANCE ON ELEVATOR, JULY, 1993 225 63 27826 PAGENET-ONTARIO PAGERS FOR JULY, 1993 44 00 27827 PRO PAVING REPAIRS, STREETS 788 00 27828 COUNTY OF SAN BERNARDINO STREET SUPPLIES FOR JUNE, 1993 261 42 27829 THOMAS SCHWAB AUTO ALLOWANCE FOR JULY, 1993 200.00 27830 USAA LIFE INSURANCE LIFE INSURANCE FOR J SINGLEY, SIX MONTHS 808 26 27831 WESTINGHOUSE SECURITY SECURITY SERVICE FOR CIVIC CENTER,JULY-SEPT 93 75 00 27832 WESTEC SECURITY SECURITY SERVICE FOR CHILD CARE/SENIOR CENTER FOR JULY-SEPT. 1993 573 00 PAYROLL FOR JUNE, 1993 109,055 95 TOTAL: $202,881.53 CITY OF GRAND TERRACE 9 DATE: JULY 8, 1993 CHECK REGISTER NO: 070893 OUTSTANDING DEMANDS AS OF: JULY 8, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE ABOVE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. PHIL BUSH FINANCE DIRECTOR PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES SPECIAL COUNCIL MEETING - JUNE 23, 1993 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 23, 1993 at 6: 00 P.M. PRESENT: Byron Matteson, Mayor Ronald Christianson, Mayor Pro Tempore Gene Carlstrom, Councilmember Herman Hilkey, Councilmember Jim Singley, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk Randall Anstine, Assistant City Manager Patrizia Materassi, Planning Director Phil Bush, Finance Director Joe Kicak, City Engineer ABSENT: John Harper, City Attorney Lt. Rodney Hoops, Sheriff's Department The meeting was opened with invocation by Mayor Pro Tem Christianson, followed by the Pledge of Allegiance led by Councilmember Singley. Mayor Matteson convened City Council meeting at 6: 00 P.M. Mayor Matteson reconvened City Council meeting at 6: 10 P.M. SPECIAL PRESENTATIONS 2A. Recycling Family of the Month - May 1993 Mayor Matteson announced that Mrs. Barbara Vahovick and family of 12680 Sandburg Way are the recipients of the May 1993 Recycling Family of the Month Award and of local merchant gift certificates from the Food Connection, Domino's Pizza, and Flowers By Yvonne. 2C. Presentation to Advocate School Students Community Services Officer Korgan thanked the Chamber of Commerce, the Sheriff's Department, and the City for their assistance with the Grand COUNCIL AGENDA ITEM# 36 Council Minutes - 06/23/93 Page 2 Terrace Days celebration. She praised the students of the Advocate School who participated in the Grand Terrace Days event, and Mayor Matteson presented the students with Certificates of Appreciation for their volunteer service. CONSENT CALENDAR CC-93-107 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the Consent Calendar. A. APPROVE CHECK REGISTER NO. 062393 B. RATIFY 06/23/93 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 6/07/93 AND 6/10/93 MINUTES E. BID AWARD - STREET SWEEPING F. SALARY RESOLUTION INCORPORATING TITLE CHANGES FOR PERSONNEL G. YEAR END BUDGET ADJUSTMENTS - FY 1992-93 : - 1. INCREASE ESTIMATED REVENUE $18, 960 TO REFLECT FORFEITED DEPOSITS 2 . INCREASE ESTIMATED REVENUE $40, 641 FOR FEMA MONIES REIMBURSEMENTS 3 . INCREASE APPROPRIATION $28, 000 FOR INSURANCE AND SURETY BONDS 4. INCREASE APPROPRIATION $15, 000 FOR CHILD CARE CENTER SALARIES 5. INCREASE APPROPRIATION $26, 737 FOR STORM DRAIN DAMAGE REPAIRS PUBLIC COMMENT Bruce Cash, Vice President - Elect, Grand Terrace Chamber of Commerce; reported that the Chamber of Commerce raised 1 $2,042 during the Grand Terrace Days event, remarking that many businesses in the City participated in the celebration by providing products and services for parade entrants. He commented further that June 19, 1993 was the Grand Terrace Days "Brush Off" graffiti painting party, adding that many members of the City assisted in painting over graffiti located between the Fire Station and Pico Street on Mt. Vernon. He related that 105 gallons of paint were used, adding that the Chamber intends to continue the program. He commented that the Council Minutes - 06/23/93 Page 3 Chamber has established a fund for the purchase of paint to cover the remaining walls in the City, indicating that 17 businesses have donated a minimum of $50 toward the fund He requested additional financial support, specifying that checks be sent to the Chamber of Commerce and adding that the minimum donation amount is $10 00 He announced that the new Chamber Board of Directors will be installed on June 30, 1993 , remarking that the City's first Council and City Manager, Seth Armstead, will be honored He announced that the next Chamber Mixer will be held on July 14 , 1993 at the Highland Apartments from 5 00 to 7 00 p.m He invited the public to participate in the August 27, 1993 Golf Tournament that will be held at the Palm Meadows Golf Course. He revealed that the cost will be $65 00, including lunch and green fees, and remarked that prizes will also be awarded at the Tournament. He commented that the reservation fee is non-refundable and suggested that interested parties contact the Chamber office for further details about the Tournament ORAL REPORTS l� 5B. Council Reports Mayor Pro Tem Christianson, announced that San Bernardino County is sponsoring a graffiti removal program on Saturday, June 26, 1993 Assistant City Manager Anstine, remarked that a number of cities from the County are participating in the graffiti removal program, adding that volunteers will meet at Grand Terrace City Hall at 7 . 00 a.m. to abate graffiti throughout the City He remarked that the volunteers will remove any graffiti remaining following the Chamber's graffiti removal program. Councilmember Carlstrom, commented that the State is in the process of balancing the Budget and expressed concern that the State will raid the City's funds further, urging the City to protect the City's revenue. PUBLIC HEARING 6A An Ordinance of the City Council of the City of Grand Terrace Amending Title 4 of the Municipal Code and Establishing a Comprehensive Schedule for Fees, Taxes, and Fines for Permits, Licenses , Council Minutes - 06/23/93 Page 4 Services, Facilities, and Activities Provided by the City of Grand Terrace. CC-93-108 MOTION BY MAYOR PRO TEM CHRISTIANSON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to continue the first reading of the Ordinance amending Title 4 of the Municipal Code and establishing a comprehensive schedule for fees, taxes, and fines for permits, licenses, services, facilities, and activities provided by the City of Grand Terrace to the regularly scheduled City Council Meeting of July 8, 1993 at 6: 00 p.m. 6B. Negative Declaration E-93-08 (City Entry Wall Treatment - Cal Trans Project) Mayor Matteson opened discussion to the public, there being none, he returned discussion to Council. CC-93-109 MOTION BY MAYOR PRO TEM CHRISTIANSON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to adopt the Resolution approving the Negative Declaration for the City entry treatment (E-93-08) , including street landscaping, median, sign, and block wall. NEW BUSINESS 8A. Regional Transportation Improvement Program (RTIP) CC-93-110 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM CHRISTIANSON, CARRIED 5-0, to adopt the Resolution ' approving projects to be included in the 1993-99 Regional Transportation Improvement Plan (RTIP) amendment. 8B. Transportation Control Measures Resolution CC-93-111 MOTION BY MAYOR PRO TEM CHRISTIANSON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to adopt the Resolution committing to develop the local portion of the Transportation Control Measure Subregional Implementation Program in accordance with the requirements of the 1991 South Coast Air Quality Management Plan and the 1992 Federal Attainment Plan for Carbon Monoxide. Council Minutes - 06/23/93 Page 5 ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 6.45 p m. , until the regular CRA/City Council Meeting, which is scheduled to be held on Thursday, July 8, 1993 . CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace STAFF REPORT DATE July 1 , 1993 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE July 8, 1993 SUBJECT BID AWARD - BARTON ROAD The staff report for Item 3E (Bid Award - Barton Road) will be provided to Council following the opening of the bids on July 6, 1993 COUNCIL AGENDA ITEM# 3 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE:7/1/93 SUBJECT AWARD OF CONTRACT FOR ANNUAL INFRASTRUCTURE MAINTENANCE BACKGROUND: On June 17, 1993, the City Clerk opened, and read aloud the bids for the annual infrastructure maintenance contract. A total of three bids were received from various general contractors. • Ayala Construction • Pro Paving Construction • Hood Construction ANALYSIS The City Engineer and the Assistant City Manager reviewed the bid results. A copy of the bid results are attached to this staff report. Ayala & Sons responded with the lowest bid for seal coating in an average amount of .30 cents per square foot. Pro Paving responded with the lowest bid for asphalt repairs with an average price of $2.93 per square foot. Hood Construction responded with the lowest bid for miscellaneous concrete work, in the amount of $12.50 per lineal foot. The City Manager requested staff to perform an analysis of project costs for the last fiscal year, concerning infrastructure maintenance. The audit revealed that the City expended funds in the following categories: SEAL COATING ASPHALT PAVEMENT CONCRETE OTHER $8,416.00 $124,170.00 $16,572.00 $21,786 00 Staff researched the idea of dividing the contract up, but felt that this would not be in the best interest of the City. Additionally, some of the contractors did not want a "piece" of the contract, they wished to have the entire contract awarded to them. Based upon the analysis, staff has determined that the contract should be awarded to Pro Paving, since the majority of the work performed is asphaltic paving, and they responded with the lowest bid. Pro Paving is presently the contract holder, and staff has been satisfied with their work performance. FORM MOTION: BASED UPON THE BID ANALYSIS, AWARD THE ANNUAL INFRASTRUCTURE MAINTENANCE CONTRACT TO PRO PAVING, INC. RLA _ COUNCIL AGENDA ITEM#3F UNIT PRICE SCHEDULE SUMMARY ALL PRICES QUOTED ARE PER SQUARE FOOT AND LINEAL FOOT UNLESS SO NOTED / ASPHALTIC CONCRETE REPAIRS SQ.FOOTAGE AYALA HOOD PRO PAVING 1 - 30 4.25 4.85 4.20 31 - 100 3.80 4.30 3.75 101 - 250 3 20 3.50 3.25 251 - 500 2.60 3.00 2.55 501 - 2000 2.06 2.50 2.05 2001 & OVER 1.85 1.90 1 80 AVERAGE 2.96 3.34 2.93 SEAL/SLURRY COAT SQ.FOOTAGE AYALA HOOD PRO PAVING 1 - 30 .55 .80 .60 31 - 100 .44 70 .50 101 - 250 .34 .60 .40 251 - 500 .25 .50 .30 501 - 2000 13 .40 .20 2001 & OVER .11 .30 .12 AVERAGE .30 55 .35 SAW CUTTING ASPHALTIC CONCRETE LINEAL FOOT AYALA HOOD PRO PAVING 1 - 100 1.04 1 50 1 30 101 - 250 .89 1.25 1.20 251 - 500 67 1.15 .75 501 - 2000 46 1.00 .55_ - 2001 & OVER .43 75 .50 AVERAGE .70 1.13 .86 CEMENT CONCRETE REPAIRS SQ.FOOTAGE AYALA HOOD PRO PAVING 1 - 50 8 25 7.75 7 70 51 - 100 7 51 7.00 7 00 101 - 200 5 45 5 00 5.00 201 - 500 4 65 4 00 4 00 501 & OVER 3 05 3.00 3.00 AVERAGE 5.78 5.35 5.34 MISC. CONCRETE WORK CURB & GUTTER LINEAL FOOT AYALA HOOD PRO PAVING 1 - 50 35 00 15.00 25.00 51 - 150 30 00 14.00 20 00 151 - 500 25 00 _ 13.00 18 00 501 - 1000 20 00 12.00 15.00 1001 - 2000 15.00 11 00 11.50 2001 - 5000 11.00 10.00 10.50 AVERAGE 22.66 12.50 16.66 EQUIPMENT HOURLY RATE SCHEDULE PRICES REFLECT HOURLY RATE W/OPERATOR AYALA ITEM MIN CHARGE HOURLY RATE DAY RATE 3-5 TON ROLLER 105.00 26.25 210.00 8-10 TON ROLLER 120.00 30.00 240.00 WATER TRUCK 160.00 40 00 320.00 BACK HOE 120.00 30.00 240 00 SKIP LOADER 120.00 30 00 240.00 5YD DUMP 180.00 45.00 360.00 PAVING MACH 440.00 110.00 880.00 CREW TRUCK 50.00 12.50 100.00 HOOD ITEM MIN CHARGE HOURLY RATE DAY RATE 3-5 TON ROLLER 212 52 53.13 425 04 8-10 TON ROLLER 212.52 53 13 425 04 WATER TRUCK 175.00 43.75 350 00 BACK HOE 233 52 58.38 467 04 SKIP LOADER 179 52 44.88 359 04 5YD DUMP 175.00 43.75 350 00 PAVING MACH 356 00 89.00 712 00 CREW TRUCK 185 80 46.45 371.60 PRO PAVING ITEM MIN.CHARGE HOURLY RATE DAY RATE 3-5 TON ROLLER 160.00 40.00 320 00 8-10 TON ROLLER 180 00 45.00 360 00 WATER TRUCK 200 00 50.00 400 00 BACK HOE 240.00 60.00 480 00 SKIP LOADER 220 00 55.00 440 00 5YD DUMP 200.00 50 00 400.00 PAVING MACH 400.00 100 00 800.00 CREW TRUCK 12.50 100.00 STAFF REPORT DATE July 1 , 1993 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE July 8, 1993 SUBJECT BID AWARD - PICO PARK The staff report for Item 3G (Bid Award - Pico Park) will be provided to Council following the opening of the bids on July 6, 1993 COUNCIL AGENDA ITEM# 3 G DATE: July 1, 1993 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE. June 23, 1993 SUBJECT: DENIAL OF REFUSE EXEMPTION Staff has received a request from Edward O'Neal, 22608 Minona Drive, to be excluded from once-a-week mandatory refuse collection Mr O'Neal states on his form that he would like to be exempt as he has virtually no refuse or recycling to be collected. He recycles, and utilizes dump day to dispose of his refuse. However, these are not reasons to be exempted, as outlined on the refuse form. Current state law requires that all residences must have refuse removed one time per week. The applicant indicates he accumulates his refuse to dispose in a 40 lb. dog food bag each six months on dump day. The described method does not meet the current state mandate. Staff does not recommend granting exemptions unless the resident has a hardship, such as living on a fixed income, or for non-ambulatory residents that have caretakers, or other extreme situations that might cause an undo hardship to the resident. STAFF RECOMMENDS THAT: COUNCIL DENY THE REQUEST FROM MR. O'NEAL FOR AN EXEMPTION FROM MANDATORY REFUSE COLLECTION. TS:bt COUNCIL AGENDA ITEM# 3 CITY OF GRAND TERRACE APPLICATION FOR REFUSE COLLECTION EXEMPTION The State of California has recently enacted mandatory legislation that will require all cities to reduce the volume of refuse being buried in our landfills The City is required to reduce our landfill volume 25 percent by 1995 and 50 percent by the year 2000 In order to meet the mandated waste reduction, cities will be required to gain control of the waste stream produced within its jurisdiction Cities that do not have mandatory collection are considering ordinances The City Council in an effort to comply with the state mandate adopted Ordinance No 127 which makes mandatory collection for residential properties with the exception of the following circumstances 1 Exemptions are automatic for parcels over 20,000 square feet 2 If, as of November 1, 1990,you are being served by another licensed refuse hauler and proof can be shown. 3 A special exemption can be granted for special circumstances to be determined on an individual basis by the City Council Low volume of refuse or transport of the refuse to another location do not constitute special circumstances Please answer the following questions YES NO 1 Is your parcel over 20,000 square feet (approx 1/2 acre) Prox 18 ,000 f t a Map attached If answer is yes, sign this form and submit to the City Clerk's Office for verification 2 Are you currently being serviced by a licensed refuse hauler at your residence? If yes, please submit proof of service by providing copies of past bills to the City i Office for verification. 3 Special circumstances exemption The State Law currently requires refuse be removed from residential property a minimum of one time per week How will your refuse be removed if an exemption is granted') La,-ge tree trimmings uced as fuel in the fire place. Certain other trimmings go thru the c'hippor and are co—mingled with other green waste and kitchennnn inorganics and are composted. News print and other paper refuse is rolled and used in the firPplar•a C'1aasr—r lasttics , and -metals are filed thru the GT Teen club. Remaining refuse is disposed of on dump day. Last��dump day I had 1 40"dog food sets2ry $ �cI .t�peer month for once per week pick up If this constitutes an extreme hardship, please explain No hardship but certainly counter productive as I have achieved almost 100% recycling. Paying for curbside sorvico would be extortion. rilet/OZIZ e7/14,1 /40.. (Signature of Applicant) L «/ (Date) tt 22608 Minona Dr_ map aar-har9 ,4 (3 /Yr/ (Street Address) (Phone NoJ) 1 �7 e T,,A CT NO 3444 CAL. N. 8 A2A A/C N A/A:./- fJ.Le//LC-I A �UJ`O/(//. /O/V OF' LOT/J A NU A / I r-..' '4re Coe.,,, SQireyrr's Fie/d ectlE 2c7/J7 OF'/.O TS//.,/2 A AIL, C4, ,QWA ct-OOf',C-'f=Y3 N'Y ea-Sec.i;//,.?IiV_Ind s.il A PEQ .aL A T.0.=CC.QOEO /N E-CA-_7 /a /- I. a /...4f,,/v OF/t-�A, 5, .Q.-CC/C'OS OF"✓''.4it/6.. -7 'A/A,.CE'L fi'" \„/.,-c lx/lry�o CA L../F0, A//A .SCALE=//Ne'//.60 L z r .3s .ts EELS/ -moo / - 1 /5 E.s/ • 4 IQ /4 F i �. C -_ wo J,pit/ \ i 41 N /8 F. I 6/ 11 1.10 ,s J L �C gt g. 4. /6 k /f+J 1)1 ; /2 4Y \v,� 6.2 T - I Qy c y� 'I h // e i Y *,,y y $ t q4i/ / N A } , j _ I h c�yy Vi la `r6 I,' /�� { I 1 J' \ 'J is t - \ ,.>o 65 to '' __ /9 41 ,,a �" =� li I 9�/ �' �` < Kew /�� / �,M \\ 0 T E i 0 nt \ / j Za, ra I ' i'" �cl' .� Y g l ifd - 1_ _I.?,n �� el 4 i�_,� 5c Iry J I da'�9 -,c ze-i Ja.J..- oG �" /-�' 1 '- - ,. sec �/ 4• ‘ .v k zv `� 1m t_m Aet - '-.z aa 1��\I :G r! ' MOTE Ie 1 i '+y 4o-, =ra -Knee/.!.Cy �� rcv ter.+/. 1 1.1)14 drew _es Ce /74 7-A? 34. 44- THIS IS NOT A SURVEY OF THE LAND BUT IS COMPILED FOR INFORMATION ONLY FROM DATA SHOWN BY OFFICIAL RECORDS V A 253 080 First American Title Company of San Bernardino COMMITTEE REPORTS COUNCIL MEETING DATE: July 8, 1993 COMMISSION/COMMITTEE: Historical & Cultural DATE: June 21, 1993 Activities Committee SUBJECT:: Application for Citizen Service from Judy McBride PROBLEM: A vacancy exists on the Historical & Cultural Activities Committee REQUESTED ACTION TO BE TAKEN BF COUNCIL AND/OR STAFF: The Historical and Cultural Activities Committee would like to recommend that Judy McBride be approved to become a regular member of the Historical and Cultural Activities Committee with her term to expire on June 30, 1994 Not only would she be an asset to our committee but her background is so valuable Judy has lived in - the City of Grand Terrace for 32 years and is familiar with the growth of our City With her help much would be accomplished toward the future Thank you, Vi Gratson, Chairperson of the Historical and Cultural Activities Committee COUNCIL AGENDA ITEM# s Pt1.00.) RECEIVED CITY OF GRAND TERRACE CITY CLERK'S DEPT APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE AS A MEMBER OF HISTORICAL AND CULTURAL COMMITTEE NAME JUDITH A MC BRIDE ADDRESS 22432 FRANKLIN ST, GRAND TERRACE CA 92324 HC?'1E PHONE Bus INESS PHONE 909 783 2085 909 793 3357 OCCUPATION :IENBER SERVICE REPRESENTATIVE FOR AUTO OBILE CLUB OF S CALIFORNIA EDUCATION (List highest year completed and all degrees) 12 YEARS ARE THERE ANY WORKDAY EVENINGS YOU COULD NOT MEET' YES ( ) NO (X IF SO, PLEASE LIST WHY ARE YOU INTERESTED IN THIS POSITION' INTERESTED IN LEARNING ABOUT THE HISTORY OF OUR CITY AND KEEPING ACCURATE RECORDS OF PRESENT CITY ACTIVITIES FOR HISTORICAL PURPOSES WHAT DO YOU CONSIDER TO BE YOUR MAJOR QUALIFICATIONS' THIRTY-TWO YEAR RESIDENT OF GRAND TERRACE, PAST AMBASSADOR AND DIRECTOR FOR GRAND TERRACE CHAMBER OF COMMERCE, MEMBER OF GRAND TERRACE TOASTMAS'TEt CLUB FOR E!ETEEN YEARS AND CONTINUED INTEREST IN THIS CITY. REFERENCES 1 TONY PETTA, HUGH GRANT, BYRON MATTESON 2 3 PLEASE ATTACH A WRITTEN STATEMENT CONTAINING ANY ADDITIONAL INFORMATION YOU FEEL WOULD BE USEFUL TO THE CITY COUNCIL HISTORICAL & CULTURAL ACTIVITIES COMMITTEE RECEIVED Minutes for June 7, 1993 Meeting CITY CLERK'S DEPT The meeting was called to order by Chairman Vi Gratson at 7 PM. Those present were Irene Mason, Vi, Colleen Edmundson, Hannah Laister, and Pauline Grant. The Secretary' s report for May was read and approved on motion by Colleen, seconded by Irene. Treasurer ' s report shows a balance of $409 .67 . Old Business. Flyers will be prepared to go out in the next sewer bill mailing as a reminder to get started on items for the Country Fair. New Business: Judy McBride has shown on interest in becoming a member of the Committee. Vi will give her an application. We will then request an updated list of members, addresses, etc. The next meeting will be July 6th because of the holiday. There will be no meeting in August. The meeting was adjourned at 7.30 PM. Respectfully submitted, 4c.,,a Hannah Laister, Secretary, 783-1069 , COUNCIL AGENDA ITEM# s Pk(1)(b) CITY • a --roe r - 12.487 RAND TERR'C � % ~•�.»•... STAFF REPORT 22795 Barton Road errand Terrace :all is 923245295 DATE: July 1, 1993 Civic Center MEETING DATE: July 8, 1993 (909) 824-6621 Fax(909) 783-7629 SUBJECT: Annual Assessment - Landscaping and Lighting District 89-1 City council at their regular meeting of May 13, 1993 adopted Resolution approving the Engineer s Report and Byron R Matteson declaring it s intention to provide for the annual levy of Mayor Assessments for the Landscaping and Lighting district 89-1 . ald VI Chnstianson The Public Hearing has been set for July 8, 1993. Mayor Pro Tempore Attached for your information is the Engineer s Report as vclie Caristrom approved May 13, 1993. Herman Hilkey Jim Stnglev Based on the expenditures during the Fiscal Year 1992-1993 Council Members and projected costs for the Fiscal Year 1993-1994, the Assessments on all of the parcels within Assessment District Thomas J Schwab 39-1 .vi l l remain unchanged . Cuv Manager STAFF RECOMMENDS THAT 1 . The City Council conduct the Public Hearing. 2. Adopt the attached Resolution confirming the diagram and the Assessment, and levy the annual Assessment as shown in the Report for the Fiscal Year 1993-1994. JK:dlk COUNCIL AGENDA ITEM# (.9S ORDER OF PROCEDURE CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT PUBLIC HEARING DATE July 8, 1993 STAFF Present ENGINEER'S REPORT, general discussion of LANDSCAPING AND STREET LIGHTING DISTRICT NO 89-1 CITY COUNCIL See attached INSTRUCTION SHEET-PUBLIC HEARING Adopt RESOLUTION CONFIRMING ASSESSMENT INSTRUCTION SHEET - PUBLIC HEARING CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO 89-1 PUBLIC HEARING MAJORITY PROTEST Any interested person may file a written protest with the City Clerk, stating the grounds for their objection Said protest shall contain a description of the property sufficient to identify said property All interested persons shall be afforded the opportunity to be heard at the Public Hearing, and for purposes of determining whether or not a majority protest exists, the test is whether or not, upon the conclusion of the Public Hearing, written protests filed, and not withdrawn, represent property owners owning more than fifty percent (50%) of the area Proceedings are to be abandoned if a majority protests unless overruled and denied by a four-fifths (4/5) vote by all members of the Council If a majority protest does exist, I would recommend that the Hearing be continued for further consideration ASSESSMENT ROLL If there are to be no changes or modifications in the individual assessment amounts, then the assessment roll as previously prepared should be confirmed A copy of the confirmed assessment should be filed in the Office of the City Engineer, with a duplicate copy on file in the Office of the City Clerk and open for public inspection RESOLUTION CONFIRMING ASSESSMENT The adoption of this Resolution constitutes the levy of the special assessment for the fiscal year so referred to in the assessment COUNTY AUDITOR Immediately after the adoption of the Resolution Confirming the Diagram and the Assessment, and no later than the August 17, 1993, the Clerk shall file a copy of the assessment diagram and the assessment, or a certified copy thereof, with the County Auditor I would recommend that together with a copy of the diagram and assessment, a certified copy of the Resolution Confirmmg the Assessment be forwarded also FISCAL YEAR The assessment, as levied for these proceedings, will relate to the fiscal year commencing July 1, 1993, and ending June 30, 1994 Note that an annual updating of the proceedings will be required for each subsequent fiscal year to accomplish the levy for the ensuing fiscal year FUTURE PROCEEDINGS Be advised that it is necessary, each year, to update the Engineer's "Report" and approve said "Report" for the ensuing fiscal year We should all probably mark our calendars for some time after the first of the year to begin the process. CHANGES AND MODIFICATIONS AT HEARING During the course of the Public Hearing, or upon the conclusion of said hearing, the legislative body may order changes in the improvements, the boundaries of the Distract, or any zones thereof The legislative body may, without further notice, order the exclusion of territory from the District, but no property shall be added to said District except upon the following terms and conditions. a. Upon written request by a property owner for the inclusion of his property, b Upon the legislative body declaring its intention to add additional property and directing that mailed notice be given to the property owners within the area proposed to be annexed. I would recommend that if any changes are to be considered, the matter be continued so that the proper documentation can be drafted RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE CONFIRMING A DIAGRAM AND ASSESSMENT AND PROVIDING THE ANNUAL ASSESSMENT LEVY Alt at FORMATION OF A DISTRICT S WHEREAS, the City Council has initiated proceedings for the annual levy of the assessments for a street lighting district pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972", being Part 2 of Division 15 of the Streets and Highways Code of the State of California, in a district known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 WHEREAS, the City Council has ordered the preparation of a report and the City Engineer has prepared and filed with this City Council a report pursuant to law for its consideration and subsequently thereto this City Council did adopt its Resolution of Intention to levy and collect assessments for the next ensuing fiscal year relating to the above-referenced District, and further did proceed to give notice of the time and place for a Public Hearing on all matters relating to said annual levy of the proposed assessment, and, WHEREAS, at this time, this City Council has heard all testimony and evidence and is desirous of proceeding with said annual levy of assessments. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above-recitals are all true and correct. SECTION 2 That upon the conclusion of the Public Hearing, written protests filed, and not withdrawn, did not represent property owners owning more than fifty percent (50%) of the area of assessable lands within the District, and all protests are overruled and denied SECTION 3 That this City Council hereby confirms the diagram and assessment as submitted and order the annual levy of the assessment for the fiscal year and in the amounts as set forth in the Engineer's Report and as referred to in the Resolution of Intention as previously adopted relating to said annual assessment levy SECTION 4 That the diagram and assessment as set forth and contained in said Report are hereby confirmed and adopted by this City Council SECTION 5 That the adoption of this Resolution constitutes the levy of the assessment for the fiscal year SECTION 6 That the estimates of costs, the assessment diagram, the assessments and all other matters, as set forth m Engineer's "Report", pursuant to said "Landscaping and Lighting Act of 1972", as submitted, are hereby approved, adopted by this City Council and hereby confirmed SECTION 7 That the maintenance works of improvements contemplated by the Resolution of Intention shall be performed pursuant to law and the County Auditor shall enter on the County Assessment Roll the amount of the Assessment and said assessment shall then be collected at the same time and in the same manner as the County taxes are collected. After collection by said County, the net amount of the assessment shall be paid to the City Treasurer of said City 2 SECTION 8 That the City Treasurer has previously established a special fund known as the CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 into which the City Treasurer shall place all monies collected by the Tax Collector pursuant to the provisions of this Resolution and law and said transfer shall be made and accomplished as soon as said momes have been made available to said City Treasurer SECTION 9 That the City Clerk is hereby ordered and directed to file a certified copy of the diagram and assessment roll with the County Auditor, together with a certified copy of this Resolution upon its adoption. 3 SECTION 10 That a certified copy of the assessment and diagram shall be filed in the office of the City Engineer, with a duplicate copy on file in the Office of the City Clerk and open for public inspection PASSED, APPROVED and ADOPTED this day of 1993, by the following vote. AYES NOES ABSENT ABSTENTIONS BYRON MATTESON, MAYOR CITY OF GRAND TERRACE STATE OF CALIFORNIA ATTEST BRENDA STANFILL, CITY CLERK CITY OF GRAND TERRACE APPROVED AS TO FORM. IOHN HARPER, CITY ATTORNEY 4 r • cl r l . o Planning i;GR iND TERR•c Department war, tip : •VEMwew • DATE: July 8, 1993 TO: City Council FROM Planning Department SUBJECT. Measure I Capital Improvement Program RECOMMENDATION• Adoption of Resolution to be Submitted to SANBAG ******************************************** BACKGROUND: Measure I, the San Bernardino County Transportation 1/2 cent sales tax program, requires that each local jurisdiction annually adopt and update by resolution a five-year capital improvement program and a twenty-year transportation plan Please note that the Measure I CIP includes only those projects to be funded by Measure I This CIP is different from the RTIP CIP which includes projects to be funded by all type funding, including Measure I I ast year, a Measure I Resolution was passed by the City Council and projects with a starting date of 1994 were included in the overall program for the County So far, all expenditures have been related to local road maintenance In fact, last year, $60,000 were used for road maintenance and this year another $60,000, out of the estimated $100,000 revenue, were budgeted to be spent on road maintenance projects Please review City of Grand Terrace Mc-sure I Fund Budget Sheet (Attachment B) DISCUSSION A series of tables will follow Tables are self-explanatory and will illustrate current staff proposal Please review TABLE 1 below, which shows Measure I funds available for transportation projects, assuming that approximately 40% of yearly revenue for the years of 1994 through 2005, and 60% of yearly revenue for the years of 2005 to 2010 will be allocated to road maintenance projects COUNCIL AGENDA ITEM# gP� 22795 Barton Road• Grand Terrace, California 92324-5295 • (909) 824-6621 Measure I CIP staff report page 2 TABLE 1 MEASURE I FUNDS AVAILABLE FOR TRANSPORTATION PROJECTS Year Revenues Expenditures*1 Available Balance 90/91 $ 98,034 -0- (not available separately from gas 91/92 99,677 178,000(past exp ) tax fund) 92/93 100,000 60,000(past exp ) 67,720 93/94 100,000*2 60,000*3 107,720 94/98 565,048*4 226,019*5 446,749 98/99 154,528*4 61,811*5 539,466 99/2005 1,142,540*6 457,016*5 1,244,990 2005/2010 1,313,760*6 788,256 1,750„494 Totals 1,831,102 1,750,4944s Notes 1 Local road maintenance expenditures only 2 Grand Terrace's estimated Measure I revenue for 93/94 3 Grand Terrace's estimated expenditures of Measure I funds during the fiscal year of 93/94 4 SANBAG's estimated revenue 5 Estimated expenditures for annual road maintenance at 40% of total revenue 6 Estimate of Measure I revenues based on a 6% yearly mcrease, which is the average increase of the previous three years (11%, 3% and 5%) 7 No interest Income calculated 8 Measure I funds have been approved until 2,010 only Measure I CIP staff report page 3 Please review TABLE 2 below,which indicates those projects which have been included into the Measure I program last year and revisions proposed for this year Major revisions are being proposed in order to incorporate road maintenance projects and give priority to improvement of intersections first. Second priority will be for important projects,yet those that can wait several years for construction (until funds "build up") and are not currently eligible for other types of funding, i e . 1) widening of Van Buren Street Van Buren is not in the Congestion Management Plan Network, nor is it a regional arterial, therefore it could not be part of RTIP, thus is not eligible for State or Federal funding, 2) Commerce Way connection to I-215 at Iowa Staff classified Commerce Way as a regional arterial due to the fact that it can function as a frontage road for the freeway However, it is not known if SANBAG will accept this criterion, since the road is not built yet and therefore may not be included in the RTIP, thus, it is not eligible for State and Federal funding Also, Commerce Way is not in the CMP at this time Once it is built, we should include it and maybe remove Michigan from the Network since Michigan is planned to be a residential street from De Berry to Main, a street not to carry subregional traffic Measure I CIP staff report page 4 TABLE 2 PROJECTS IN THE MEASURE I CIP 1992-1994 5-YEAR PLAN (1993-1999) 1992/93 1993/94 (Proposed) 1 Barton Road and SPRR replace overcrossmg 1 Local road maintenance projects (vanoi 2 Mt Vernon and De Berry traffic signal 2 Improvements at Barton and Mt Vernon intersection to better Levels of Service (LOS) 3 Barton and I-215 widen overpass 3 Barton and I-215 widen overpass (funds to be saved) 20-YEAR PLAN (1993-2023) 1 Incorporate General Plan Circulation Element 1 New connection of Commerce Way with I- 215 at Iowa (funds to be saved) 2 Suggested projects' 2 Widening of Van Buren from Michigan West (funds to be saved) a Michigan Street widening - Barton to De Berry b Barton Road widening - Honey Hills to NE City limits c Mt Vernon widening G T Road to North city limits * These projects were suggested for inclusion, however, were not budgeted or scheduled. These projects are eligible for other Federal and State funding *1 The General Plan Circulation Element is under update at this tune Therefore,we recommend it not be included in the Measure I program this year Measure I CIP staff report page 5 Please review TABLE 3,which shows the total cost of projects proposed to be included in the City Measure I, 5 and 20-Year Plans The table also shows the proposed allocation from Measure I in relation to total project cost There are a total of five items- three on the 5-Year Plan and two on the 20-Year Plan. With the exception of the improvements at Barton Road and Mt Vernon and road maintenance projects, all other projects will need some type of co-funding to complete the total cost This co-funding may come from a traffic impact fee or other funding such as ISTEA. Measure I CIP staff report page 6 TABLE 3 1993 MEASURE I CIP PROPOSED PROJECTS n 5—YEAR PLAN Protects Total Cost Proposed Measure I Allocation 1. Local road maintenance projects VARIES (past years TOTAL - $1,831, 102 (froii flood repair, slurry seal, $60, 000 or 60% of (Includes $60, 000 for this fiscal patching asphalt holes, to storm Measure I revenue year, plus 60% yearly revenue from drain maintenance, etc. ) was spent. 1999 through 2010, plus 40% yearly revenue for years of 1994 through 1999 . 2 . Intersection of Barton Road and 47, 000 TOTAL - $47, 000 Mt. Vernon (100% project cost paid with Measure I funds. Funds available at this time. ) 3 . Barton Road and I-215 widening 796, 000 TOTAL - $500, 000 overpass (2/3 project paid with Measure I funds, 1/3 apply for Valley STP (ISTEA) . Funds are estimated to be available by 95/96 in case allocated and saved as proposed 20-YEARS Protects Total Cost Proposed MI Allocation 1. Connection of Commerce Way to $1, 143 , 000 TOTAL - $760, 000 I-215 at Iowa Notes: 1) 2/3 project cost proposed to be funded with Measure I, other 1/3 apply for other funding or traffic impact fee, 2) funds are estimated to be available by 2005 in case allocated and saved as proposed 2. Widening of Van Buren from 1, 114 , 000 TOTAL - $450,000 Michigan west Notes: 1) 40% project cost proposed to be funded by MI, other 60% other funds or TIF; 2) funds estimated to be available by 2010 - _ r Measure I CIP staff report page 7 RECOMMENDATION: The Planning Department recommends City Council to adopt the proposed 1993 Measure I CIP programs for 5 and 20 years by adoption of Resolution By adopting this resolution, the City Council is committing the City to follow the proposed program unless an amending resolution is passed and forwarded to SANBAG Prepared by, Approved by, ttia-t7—k4S5/1 ' .4 _*?.,„,/,. Patrizia Materassi Thomas Schwab Community Development Director City Manager PM ma Attachments A - Resolution with Measure I CEP (5-204) B - Budget Sheet c\wp51\planning\cc\measurei.cc RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING THE FIVE YEAR CAPITAL IMPROVEMENT PROGRAM AND TWENTY YEAR TRANSPORTATION PLAN WHEREAS, San Bernardino County voters approved passage of Measure I in November 1989 authorizing San Bernardino Associated Governments, acting as the San Bernardino County Transportation Authonty, to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino, and WHEREAS,revenue from the tax can only be used for transportation improvements and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No 89-01 of the Authority, and a WHEREAS, Expenditure Plans of the Ordinance require each local junsdiction ` receiving revenue from the tax to expend those funds pursuant to Five Year Capital Improvement Program and a Twenty Year Transportation Plan adopted by resolution of the local jurisdiction, and WHEREAS, Expenditure Plans of the Ordinance also require that each local junsdiction annually adopt and update the Five and Twenty year plans NOW,THEREFORE, BE IT RESOLVED that the City Council of the City of Grand -- Terrace, State of California, hereby adopts the Measure I Five Year Capital Improvement Program and Twenty Year Transportation Plan, a copy of which is attached to this resolution 1 A rACHNUFNTA PASSED AND ADOPTED by the City of Grand Terrace, California, at a regular meeting held on the 8th day of July, 1993 AYES: NOES: ABSENT: ABSTAIN: Byron Matteson, Mayor A LEST Brenda Stanfill, Deputy City Clerk APPROVED AS TO FORM John Harper, City Attorney CITY OF GRAND TERRACE MEASURE I FIVE AND TWENTY YEAR PLAN (1993/2010) I' Year Street & Limits Improvements Total Cost Measure I Funding 1993-2010 Entire City road maintenance vary per project 1, 831, 102 1993-94 Intersection of addition of right 47, 000 47,000 Barton/Mt. Vernon turn only lanes 1995-96 Barton Road/I-215 widen overpass to 796, 000 500, 000 provide for two additional lanes of traffic 2005 Commerce Way to New connection of 1, 143, 000 760, 000 I-215 at Iowa major arterial (88 ' r-o-w) to the I-215. Railroad crossing, r-o-w acquisition, street improvements traffic signal installation. 2010 Van Buren - Michigan Widening 1, 114, 000 450, 000 to west City limits TOTALS 3,588,102 CITY O1 % RAND TERRACE MEASURE "I" (1/2 CENT SALES TAX) FUND 124 11 1991/92 1992/93 1993/94 ACTUAL ESTIMATED ESTIMATED Available Balance, beginning of year 22,720 65,220 Encumbered Balance, beginning of year Add Revenue; Intergovernmental 100,000 100,000 Interest 2,500 2,500 TOTAL 102,500 102,500 Less Expenditures Public Works 60,000 60,000 Capital Outlay -0- -0- TOTAL 60,000 60,000 TRANSFER IN FROM GAS TAX FUND 22,720 AVAILABLE BALANCE 65,220 107,720 j.),-560P i a1-rA Cr-I mENT DATE: July 1, 1993 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: July 8, 1993 , SUBJECT: NAMING OF PARKSITE AT THE SENIOR CENTER LOCATED AT 22627 GRAND TERRACE ROAD Council Member Singley has requested this item be brought before the City Council for discussion and/or potential action. TS:bt COUNCIL AGENDA ITEM# 8'�