The URL can be used to link to this page

10/14/1993 ..... FILE COPY C,ITy GRFlND TERR CE 410 October 14, 1993 22795 Barton Road ►�1 T r } Grand Terrace CITY OF GRAND TERRACE r " California 92324-5295 Civic Center (909) 824-6621 Fax(909)783-7629 Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Byron R.Matteson Mayor Ronald M Christianson Mayor Pro Tempore c5' Gene Carlstrom Herman Hilkey Jim Singley Council Members Thomas J Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS October 14, 1993 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road * ';all to Order - * Invocation - Pastor Rich Dubose, Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance - * Roll Call - STAFF COUNCIL CONVENE COMMUNITY REDEVELOPMENT AGENCY RECOMMENDATIONS ACTION 1. Approval of 09/23/93 Minutes Approve 2. Approval of Check Register No. Approve CRA101493 - 3.. Appropriation for Barton Road La- Approve provement ,OURN COMMUNITY REDEVELOPMENT' AGENCY 4 - -- �= CONVENE CITY COUNCIL 1. Items to Delete = _ y _ 2. SPECIAL PRESENTATIONS A. Presentation of Red. Ribbon - -- - _ Sharon Korgan B. Proclamation - Energy Awareness Month --- - - - 3. CONSENT CALENDAR _ - The following Consent Calendar items" _ - - -7=�� - are expected to be routine f non- r . T controversial. They will be acted. -2, ,- upon by the Council at one time-with- out discussion. Any Councilmember„ - _ ==k�=`-�- =�4 ' T�_' 0 rT� Staff Member, or Citizen may request _ -=� "•_ - removal of an item from the Consent 's Calendar for discussion_ t - - ��- - j -- A. Approve Check Register Na._ 10149-1 ' : Approve r p ,.,-_ �_._ • • B. Ratify 10/14/9-3 CR& Action. - - UT- - COUNCIL AGENDA STAFF COUNCIL 10/14/93 - Page 2 of 3 RECOMMENDATIONS ACTION C. Waive Full Reading of Ordinances on Agenda D. Approve 9/23/93 Minutes Approve E. Reject Liability Claim 93-05 Approve (Kasler, Shelley) F. Reject Liability Claim 93-06 Approve (Kasler, Megan) G. Reject Liability Claim 93-07 Approve (Kasler, Rockwell) 4. PUBLIC COMMENT 5. ORAL REPORTS --A. Committee Reports I. Historical Cultural Com- mittee _ (a) Request for Banner to Y93��-- Goss Street (b) Minutes of 9/7/93 Accept- - `-^- -j- - .. ." - - - _ Ft" 2.. Crime Prevention Committee - n (a)" Minutes of 5/10/93 and Accept - r4 6/14/9a d _ 3. Parks & Recreation Committee - (a) Report on Use of Pico - - k Par B. Council Reports T 6. PUBLIC HEARINGS - 6:00 P.M. A. Renewal of CUP for Outdoor RC Approve. _ _ _ _ _ _Car Racetrack (K Sr M Accessories) - - - __ _ --_ 7. UNFINISHED BUSINESS = -- �� _ A. SECOND. READING - AN ORDINANCE. OF Adopt 1LS _ THE CITE OF GRAND TERRACE - - ADOPTING ZONING AMENDMENT - w ; ter+ ' Z-93-OL`AND` E-93 IQ- TO- CHAPTERS 18.06,_ Z8..IQ r IS.63, AND- 18.73 , -7; TQ ALLOW CLARIFICATION. OP SITE-- _ _ - — AND AR.4:a =URAL- RED PRO— CEDURES-INCLUDING, BUT NOT , LIMITED Tar ACCESSORY STRUCTURES, ___ _ L_ �„? ; 7 AND THE NEGATIVE DECLARATION COUNCIL AGENDA STAFF COUNCIL 10/14/93 - Page 3 of 3 RECOMMENDATIONS ACTION 8. NEW BUSINESS A. Consideration of a Regional Law Enforcement Study B. Reschedule November Council Meetings 9. CLOSED SESSION ADJOURN THE NEXT" REGULAR. CRA/CITY COUNCIL. MEETING -- - - - -WILL: BE HELM-OW NOVEMBER 3-,- 1993 AT' 6:00 P.Nfa - - AGENDA ITEM REQUESTS FOR THE 13:/03/43 = - MEETING MUSTv BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 10/28/93. _ s tr _ PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - SEPTEMBER 23, 1993 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 23, 1993 at 6:00 p.m. PRESENT: Byron Matteson, Chairman Ronald Christianson, Vice-Chairman Gene Carlstrom, Agency Member Herman Hilkey, Agency Member Jim Singley, Agency Member Thomas J. Schwab, Executive Director Brenda Stanfill, Secretary Randall Anstine, Assistant City Manager Patrizia Materassi, Community Development Director John Harper, City Attorney Cpt. Tom Denham, Sheriff's Department ABSENT: Phil Bush, Finance Director Joe Kicak, City Engineer APPROVAL OF- 09/09193 MINUTES CRA-93-43 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER CARLSTROM, CARRIED 5-0, to approve the September 9,. 1993 CRA Minutes. APPROVAL OF CHECK REGISTER NO. CRA092393 CRA-93-44 MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve Check Register No. CRA092393. Mayor Matteson adjourned the regular CRA meeting at 6t10 p.m.., until the next regular City Council/CRA meeting, which_ is scheduled to be held on Thursday, October 14, 1993 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of: the: City of Grand. Terrace CHAIRMAN of the Community Redevelopment_ A,ency of the City of Grand Terrace C RA AGENDAITENM.NO..�,. 1 4 1 4F i r s I I J I.r l 4`, I i , r t it 1 � r i r , t � i 7 r , 4 ' I iA 1 i rJ I I 1 I 1 'sl i I, 49' , 1 Y 1 ri , 1 ltotdkld a to L i , Red Ike# j ; i 7� / O w 'kokaby skaNAoraA'&ddk Aixitft tdd d1t t Ao tIofitdd 01 uo3 saunaaaN xa as�rluaouaav aweauvsesoaN aunt any tk Aft dattctny kddd Mum eatstiltsitt1' Adt�db modkAdlik dad xaINnwwoO a ao mamma uod imam as LBI I aAodi# dttt 'Elkin/Aoki AM Ao ltddd did ttil' ' I . � , i�At�tdd t4c , Z ed S ' 0 o. o S'Z L 6'£ $ :'IKsoj 00'S MitaDOAd NOIJ,KII'IIENHHU IiSIO xssad moil SkaWA52tn8WIa2t IIsitd Aatada ££M 00'000'£ C66t '2IaSInT3 tc#'g6' 'tttuoottd NOI SHHANOO HNOH aZ I Sow 1103 SsNVIITWkoO dnor#o kodtto7 aid O£Z 8 Z , -05 ' L9, $ £6/61/6-£08 4141/1 o.td NOISrdIMISVHall 2iO3 Sa0IAMIa5 ONI2tamOka SaLVI3OSSV at't SIVOt1 t6T8Z SNAoWY NOIddflO8aa uoaNaA 'ON )IOaHO £6 6t 't t 2ISSOSOo t 8O dit dok?Waa odfakits9 tfio £6VTOT 'ON 2I8JSID I )1D HO £66t 't't aaaomOo sand AONHOM JNaxaO'IaAaaafl Mini:01140D k014881 MUD dO AJiIO ' 11 i I . 110 2 ' I ', 11 1 11 I t I i , 1'1t { 11 F 11 1 1`t f7j 9 X _.1 i .. 1 _ ..e.. __— ' 111 1 I t, , i li` t , ' I ' to i' ( 1 1 1 , 1 t f'I i ,t , 1 I 1 I f ! 1, 1 1 i I~ 1 t i i DATE: Oct. 6, 1993 STAFF REPORT CRA ITEM (xx) COUNCIL ITEM ( ) MEETING DATE: Oct. 14, 1993 SUBJECT: APPROPRIATION FOR BARTON ROAD IMPROVEMENT PROJECT At the Council Meeting of September 23, 1993, the City Council awarded the Barton Road Improvement Project to Keeney and Son Construction. The project was to be funded by $100,000 from the Redevelopment Agency Projects Fund with the balance coming from the City Street Fund. Since this item was heard as a City Council item, it is now necessary that this be agendized as a Redevelopment Agency item in order to make the appropriation.. STAFF RECOMMENDS THAT: LJ, COUNCIL AUTHORIZE $100,000 FROM THE' REDEVELOPMENT AGENCY'PROJECTS FUND TO PARTIALLY FUND THE' BARTON ROAD IMPROVEMENT" PROJECT.. TS:BT CRA AGENDA ITEMNO.'' y- 41. ' M Ls'T£ y, > £6/T Z/6 io4 sS�kkI A M t #Sqo ANVd1400 sV0 �#b i gi ,no5 6 ' t't t 6c O � t , 9T'S L 0 a £6/T Z/6 2I03 5ZNaWAlid MSKO AN�idI�I00 NO5IaS '�d0 t tSft�,flb9 £ T 6c I' �s C S8'T8 z NOIV LS 32II3 LY Ssn tid.4 u11MI td ,aociAteat bH ,id-it,t.-r ''! ttt6 ST't4£L b ai Z £6/0T/6 ONIIN3 'I'IO AVd 2103 SNSIW4ttg2t 1 i , ,1 ' ii c , �_-�, ttt6c S 9 ' 8 6 V LNfKH NSSMO"I7YI# 2to1Ay $SZ i2td AN$MWWdO ,MIct f t &k411d { oft b E t 6c ,'4 tt• i�.41 ' ', 1 R7ti f'u.r.1.}i r r' '1 1- oS'6S SHIUddns ?I33M NOSSIII as i 110,4 d,NSNa5'2Inakta I ?ttSlic d Iiflci 6Zt6c , t r , , 1.1, 411• 1 d ) l 7 e SS'69T £6/0 Z/6 1103 saNSNAva NSKO , AkiidkoO t td to k2faf tno$ r$Zt 6c r,i F , , , r r r I I So'To£ £6/OZ/6 110.4 s iMatattd f#SKo 2mfc1Woo 1tostaA i o Nk3f#S,nbs Let6& r. ,- ,, ! , l'. 1 I '1.- 7"l r a 00'08T 2t3OI33O NOI LNSASHHd SI4I2I0 'uaitndWOO'JNINIV2ia, ca O i AOnFI 9 Zt 6c Z 6 '6 Z Z £6/LT/6 2103 SIRRWAVA I#S'fo AkVdWo0 StW VO NtttIiaifOS 5 ZT 6c 8 '6 t 6 £6/L T/6 H03 SINSWAKd IlSYYO ANKdisi00 NOS Ia5 VO N21al,,nOS ,b Z t 6c 00 '06 2WNIWaS ZBnNNK 'NOISv2tiT,stoaa xYs ssaNisna 'IMc#totWnW to £Zt6c 6 0 ' L££ ASA2Ins ONINNV'Id'SOYSSOd TtNOt tIacK MO=00-UatSVATISOd E Z t 6c 9 6 'S L £6/5 T/6 2103 SZNSWAVd HSKO ANKdW0O SYO VO N2laRIn05 t Zt 6c L Z ' Z Z£ $ £6/5 t/6 2103 S LNSMA'M ftSVO ANKd1400 NOS Iaa v0 N2tstlsnoS 0 Z t 6c SNnowv , NOI&dxuosau towwaA 'on xoam ' ' ' ' t;66t 'tt tiaso1,0o :Ito Sit ddttV lad ta 1tL T,n( £6t tOT :OM uas8IJ32I M03H0 `" r ' t66t 'tt 2ISNotoO *sat ( t aov'aliaa ainfl 1&o aaixo D d , f 44 CITY OF GRAND TERRACE 2 DATE; OCTOBER 14, 1993 CHECK REGISTER NO: 101493 OUTBTAND NO DEMANDS AS OF; OCTOBER 14, 1993 T CHECK NO, VENDOR DESCRIPTION AMOUNT P9135 PRO PAVING REPAIR STREETS, VARIOUS LOCATIONS $ 23 , 838 . 78 P9136 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/23/93 187 . 46 P9137 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/23/93 134 10 P9138 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/27/93 21. 20 P9139 LARRY MAINEZ PLANNING TECHNICIAN,9/13-9/24/93 656.80 P9140 UNIVERSITY OF CALIFORNIA REGISTRATION, PLANNING CLASS 105 00 P9141 ACCENT PRINT & DESIGN PRINT AIR QUALITY SURVEY, PLANNING 7, 968 .47 P9142 SUNNYSIDE UP COMPANY AWARD FOR VOLUNTEER PICNIC 28.13 P9143 PEBSCO DEFERRED COMPENSATION FOR SEPTEMBER, 1993 6, 850 07 P9144 G.T, CHILD CARE EMPLOYEE CHILD CAR PAYMENTS,OCT 1993 1, 138 . 00 P9145 STANDARD INSURANCE COMPANY DISABILITY INSURANCE, OCT. 1993 647.40 P9146 pERtS RETIREMENT FOR PAYROLL ENDING 9/24/93 4,707 35 P9147 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/30/93 153 . 43 P9148 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/30/93 31.35 P9149 EMPLOYMENT DEVELOPMENT DEPT. SUI FOR 3RD QUARTER, 1993 2,727.42 , 00'00 Z £661 'tiaflOs00 1103 3omatO'I'IV our/ sNisskrd 'I'IiZUHY 1 Z Lt 8 i 00'ZL WKUDotid NOIZrd3ti032i 'saamotAiattao RIMS` SSO W anti kfdoI am TLtBi i B , =It 91'99T C66t '100 'usIZS'ISL tlitoIRIaS Moisadi 19 Iktt#c � st�k p f r , a,i OLt81 I 0 6 ' I6 AtWO a'ffIII 1O,l ibnUOtitt aoriaotit `'/f t'`ii _,. _,' ' - -69t$ 0 6 '6 Z t EaMOKRAVeitt.4qAti IkA tciipit `iiii 'll`'L �3 $l Oii'OT saai I3s 'IVSOdSIQ t13I,YM 'ati$vM ,akii i , bii AI 'Sstli LDtil OS's s3OInuas 'Irdsodslb t1 LVM aILSEIM 'eC[Nn33tt maau4ati Is'Mi 99th1 00 ' Zt S30IAtias 'IKsodsla rna, M aahavM ttikrisiati '4N6 6a'4 I''6d 5siil 2. L6'6Z NOISNSA3tid 3WIt1D 'Hot 1OSkl1S akttilbit' 6 'a ,9tJb 9 6 ' Z£ DNINNV'Id l qo L111Oo HOtS 1 bad1A 'Zbs5ii bNit3klt'id{ 8TkiHlyd s9t/3 05'Z9fi7 s tIIThtad bkINkvMd dtiii4a t t''I'Isl i�ti'lifl�#'�� # 19'61 , M 00'00T 666t Zi03 dths HW'3I oo'I/N itsiAld atit&4a dt ikt �tOt8 ZT'VLT Ati6IOatttd1 ssc h E, ! AthtdWbX'i i akf b9ttl 00'08T SS'i'IO DNINN fld i kbx&V i sib52t 'FZIk2to,tri o Ad �A `ts.gAit dgi'i o o 'o 5 WV tEoud NOIsiaUoitt 'I dktiAiu PI akttst# �r ' p 9 t 8 SNnomi t�toisaIitaiau , , o ld `•olz Noss £6 6t /bT tisHO L3O tab bit sUt WWd toMt it'it Omni £6t t0T :ON IlaI8Ifl31I 1IDrHD t;66T 'tt 'l cibwo *gnI .J £ aom iHss at tD ao x i xo ', I I .. , I Z66S9 2iaLNao ioiNas 'slims ►La'IIol aaa tdkvft 'IVoic1 t1 dsAtif }ttd'fo1 t Getilt 1 ; 00 oo5'z b66t/£66t '2ias2i�inU aka '1k+d�tb aoxato0 ao ksd�d i '�'b fete VO'9ZT aDfia'III4 'Iitzb't 2t0, , �'�,i, id ,Yirld�2'►°'�, I LNawaSanaIal UN? Sw1DOxd NOsdauoax 2o kbfkok ifdt106, Him ,- ,/o ,,.yi} gat et 05'9t Fil d§httaxa ' 'dimSsattakk'I q a ., �`�- ` -�� tgtez 8L'L9 SXUNtd HOA Sai'IddfS ROLL SI I SaI'Iddns NOIJ,ttbI2titf bti± ' r t8t8Z S8 '09 aOVa'IIW 'IKOO'I UN? ONIL W 2103 SNAWASunSWfh ! asuwna 4ftitiiiitifqi Z9t$Z ZO'L6T a3vuUas-au-2tnos 2to3 SaIHd02ts Saif#aOt#S S tild t8t8Z 00'0ZT SNnVH NaaMOTIKH 2103 MittuoIgno ZOOHOS cm:Ilia ttbVIOo O8t8t 89 '6L2 SalZddfS aomvmaafIvN saaxss salxssnaul tI'f-waiio 6Lt8e Tti •505 'T aovas-as-linos 'SS2nIHs-s Naauosx'IIS Hoar 'Ito 8Lt8e 00 ' 86 saoitiva5 auvo crinto uda av MINI MO'I'IaA KIN80ArIiiO LLtse 6£'iOL £66T 'x'Inr'StZ/Nosuya 2iO3 OI2isom 'tINHOAMfO AO aJ1't`SS 9Lt8Z 9£ ' Z 8 IMnVH NaaMOZ'ItiH uo3 SNob't'IVS sua'IKSa'IOHM k00nv9 IMS 5 Lt 8 Z 00'08 t 66t/£66t 2ROA dtlsUaSkak SNSWNolIANa ,fib 'oosstt tLt9t 96'6t7T $ 9T/6-5t/8 '21aldoo OINOSVRVd NO aot kaIMI jit swum xs A# tl di ` case MOONY ' iiviaafttosid itodrtN1t 'aox Sloan° t66t 'tt li3SOtoO tAOSt adt�ttd bMt iitno I, .. £6VT0T :ON 2taSSIDaH )IO3HO H t86t ,'tt t3�tti�ltot� ls�ttd I I t Holmtas dime ao xslo , 1 6T'L9Z't £66t 'asnbflY 1cl?O t } NOLHVA UNV xi1Vd bold 'Ss0IAxss gVAAIbAdd #ot#�t V It t Cot8z 00 LC ion o t s ' ioamo boas aA±toi+tdLnit A tt'i+atno ' z:o t S� t oo'ti98 s2#odMst1 'Sttii daa blt±Ait`ki`oitir �c t'b` 12 I -1.. i I I t"t f 4 -t+...(1. "^:.�J t" r-^.:«, w^°.-,'`..1 ". 6Z'£LT S2IV0 a`IIHO 'HSVO AasSci SS�2tn9WI t 'a ffs 1&&xiI 741 "df "$ ;°bona I t-^ I , 1 I Ili , Iq,Jt, , - sI I ,-,- �. .......--1,-.„ t £t'9S6 saISI um/a USNMo A]IO 2io Sat30Hd 'f'Is4 O±AtOVA �` 66tsz 00 'S9 £66T 'Mille 'A2I2isfl sa No xx1d aio1b/kadb aDVd 7a #oiiot ° ',''`A 13 ik £9'5ZZ £66T 'uaflo1LOo 'HOD:MaIS NO aoliVmaIMitM imvdkoo Uoif A 7h slab L6t$z SC ' ET mua'I0 AL,IO 'sIriddng x hitoN NoIS'IOOSsV A2WLON 7tkoILiiN 96t$c -00 '00Z £66t ' 12soLOo HOA Sb}triMb1'Iht bLnx ' ' ISitztSa' pi Vlziitaiva 56TSz zV'0T -� £6/TT/6-tt/9s �koMd SNOIL+aoiknAIWOOW a- IoW t6t82 ' 58'LZ 'IO LLVd SNSZISI0 'Wlt031Nn ANh'dWo0 nualinn H0h k oN0'I C6t8z V 6£ ' 'v 6 us/!ao OIAIO 2Io3 'IVIHSsi I ti ogaNf'I A2tas2tnN dkr'm'i z 6t 8 z OS'SSS'OT £6/6t/6-£Z/8 HOd saoiAitas ottittaARiblia Ssa?Iodssv is StVoti ttt8z 6L'£'b auvo crIIttp 'suoov $tt'3Ava 'd2Ioo SdkVad alltistiAINI 06t8 00'8S 2 W0 Q'III1O 'SNO$$I2I 'AVclttLthhia ' ANKdWo0 S)CIYd SkobOI# 68t81 00 'S9T ' Z $ £66T 'SSflbnY HOd S dIA4gd gVi6iI t , '' ' Sitaftk i3 'ititiitiii adt8< ZNno i kotli3 oilaa - ` , ' *Oki,. 14ozi xoait ' , Ci 'F 116 2.:1.l,I U ' -i- i.L d 12 .J,.1.01'Lii-11., 'Sr.: r c i.LL1L.J.rLCiiiI.Y=. �LLIriL , ' t66t 't►t 2tgSos0b , lib b' dd d Otti BSAt ' .wq:�i-1.Lilu..�3 "L,.. t..L s.__. , _, , i ry... ...LL fails.g.u..t3a.a.F�g ,,,,g+SC= £67TOT :oN UaLSIJ3ii 202HO � ' s; ;` c 42.' ' `' t66t 'tit Valtdbo t L tt 1 11 I dJ S Royalism _._'fib ao LLIO 1l 1 '• d 4 , 1ti' ,' I t L 68 5Z5 SmoId 2iv"Inti i ao3 sai iaa,ivg UNK SoNISS2W 'ovoid aaal$n'IOA io3 saiivMv 'avaX xko xo3 aoxAZtftff xbttloitc " I 1 I %" -41 :-'t ' sg9i — �._', .-", " ttzaz 1 i r. 1 i i l l 1 ;, 11 r 1�y i t rR'd t ,11' 6:10,7,ct, °zu OR Et rtio " 00•V5 F rrivaIaos Mos d-o'IS'abr"sit1d4n d'iVlot, ,4O' it +6th`tifif'`"'"_L `II" ' `~ btetit t 1 t 05•G£ sordaaaa,-au-linos, '* it' `i adY 'o111 i§HIs ittoAtts btif # i'r ,'-t ,£tiii' / 1 1 t 3 k 4 i ' � 4 I r � i 99•Z9t' N?A (NK xonxs SNSL1alnbx xs±O l03 ''Ik$3 ot�Iitsx t/bitiiti kt# Zitge 95 £5t SDNI2i1'3H OI'Idhd 30 ftorIOM ' ' ` J`kfl3 igfti tte8t � 1 I ( r, , r r r tr � 5il'69 ss rsl'Ilo?3 astMo Amid Alok sVo xtntil�too 'silo b i#ho dtt8i c£•o5 sivo a-nib itoA ssi+Maan AAtlta1400 sliiI' 'Itlsft i' W t , , , ddtgt 6Z•OT' ',MOO saIsl° Ko 30 sno 'I Valskaid§tttlatlH2t I.,' 'T"'' hit: `il ; UN? £661 'ttagosoo 2to3 HOAIVMo2'I t Walt 9KMttoS MitiOill 80E8E 60 00£'t SNOHa xvamlzso UNK 'SN9wssnbav a3N' ninsNl '£66T 'srtnr-'II2tdV'srptiitgaAo srwtfttritM httvttSit 3fiatt ° io6it To'oo£ saI'Iaans apkvkalkiiik s aids ottiaaVkaaa tuts'"3o A/tinbO' ' OdZ8Z oo•oz (TaoU aovauaI aRvad ',i;tssr 3s4dit Isa4 ottIcithimuas loth 1d Aittnb31 g0Z$e 8£ • i796 $ a w0 Tina' 'ddo,t ANVcWtoo V L1oxxt 's's VoZt#Z SNnowv NOI,T,aitiosaa mama,' 'ON XOaIO I t;66T '!7T 2isgOs00 tAo tit dcMvH341 OMIQ!'W 9sno £6tTOT :ON ER1SI0:I11 1103HO C66t f t,t 21S9os30 t3 LVQ 9 3O1uua& UNM9 Ao X,T,IO ' a ji 00'8T Sa0IA2iss 'IVSOdSIU 2IaJNM sttsvM 'minim NOIL't0O''1Sa t'1Naa Mg; 00'ZT SaDIA1aS 'IYSOdSIU 2ISSKM aIsvM 'UNn, S2i mints a'I8oM zZZB; 00.50T Sa0IA2ias HIND a'IIHO 2Io w suiiaw is i NOSxOitr ifIAIIO TZZBi 00'zfii NOIS2inOxa NoI L UOa I'UAtn1a 1 xoaoLs RnAkitUA OEM 00•L00'T aoNS2Is3NOo 'IIONn0O/ASIo uoA koxiivUL Iba2t Si2Iosa t atattmegai S , ,. , L5t6c 5L•£8£ aomst-ad-2#noil ROA Rgkid §taaitti kalib V 9 t6c i f Y O0'0£T OINOId unItin'IOA/ZNaM} IVst it dtit#3 NMo'io mactoctl 4g64 cdt& 00.00C OINOId n'IoA/ZNaW tivamaItt idnd 'ioN td , , , ' ' ` 't%b�6' tW 1st6� 1, CC•ZZE £6/6/ot 2IO! SZk WA4M t1 ' h AM 1c#tnIod kosiaa `ko t attanos . t6i6i S 6.99 £6/t'/o t 2Io3 SSIRAWAVa 1161ti AktMWo0 i�A' o k2inC z 5 t 6c Y i ( 0 T 17.9 Z £6/t/0 t 1103 StNSWA' d 1 4SYo ANVdWOO §VD EtO l k2ii sfOS t 5 t 6c 00•017T £6/t/Ot 2I0,4 kakiMta H1Y6 Ak?dWob Noma VD��N anInoS O t6c -176'T£T SSIS,I ova a21MO AIIO )1O3 aaIi ii i 1JSOd 52I§,T,itM §�il',Y S8 ' ' 9tZ9i a ;mamas 1 ' , !1 ! y 'I 'It' IT t„ i oo'gL xsLNso OIAIO 'sAotAZias itt2tii ;mamas asnoft6kttssM ' ' Ltzgi gg *gLE $ stiti a'Yitt° at�t't 1 2ISZNSO OIAIO 'sai'Iddns 'I� O�iIMitr f 1 , stxi#M 9tz8i 1 tniC I1 sMno� , , moimazkosaa , , , , 1 ,t , iimitu a ,1 •ok gam r t66t '6t unosoo Nth ift gitionitU t ttti se&nc £6tiTOT :oM �iasslosx xo3Ho ' t66t j tot 2taddt,o0 *NIKc I 'WWIII3,Ti aims ao xmxo , a i I : , I IT'TSL'8 . ) SNKIaniaw atm si ttil't ND tiV , 'S'IVNDIS 'SaIiLrliovd =IMo Alto trnivoigitibaria xRVdkoo Nb5'ttia VO NNta fJnOg 6CZ9 Z8'EZT SSI'Iaans SOI33O Ko3 INSWSsangkin I#$tW5 4Stnoq min 00'00L m 66T/£66T InalaVnb 1St 'USHs21SSKM IMAM v w VIMVS-S/SOO mum OHIauvRtitat# NvS Ao Atf noz L C E S E rT a3lh , i 'i ° �, e , , a , SZ'SS8 £6/0T/6-LT/8 21O3 SSD2t?no dDnd ONicluvR tat# RVg Ao iAthn00- , - 6£ZgZ 08'988'E SNOIJNOO'I snofhvA 'SHIVcIHU SSS2tts , r , , , WftAid 0 P w;- -,=,,y _ scum E 8'L9 S'IIOD Sgd, 't30I�bt itAmod4it i'J�mtbkac gyp ► $Z 'i , , , ' ,'0, .L W'.9 ,I .eJ �7i ES'TZt aoNKNI3-'Ifn1SNSD'Hsvo AI/Rd aS2tn9WIs1t MVO AIlact tit egZ 00 1717 £66T '2ISSOSOO 2IOA SRigoVid oniv moJ-mARtgoitA i;£ZgZ St7 ' 'Iox��aa sNsz IZIO 2#d3 s��r0 xNKa�toO fefu03IRtn H��g Mori t£z g z 00'6SL £6`SOO' a vO a'IIHo'SaoIMIgs Zrdt1tc3t1Nvr I' DNf4l IRIHl' 6ZZ$z 00'OLZ v'210QNID a' 'saNI'I 2ISMA5 f#gt#ioiouaxl# 4 f SInntvHblMOssnOif SegOZ , 8S'8LO'T £66T 'ZOo'aIRIn OVAH laDM MtIlI1Kw `ONI 'Z'ISMxaNOM LZZBZ , LT'LE HaIdOO )i' cio?I HOd Sg'IdVLS ANVdNOO )WQO?I RIVWitsva 9Ze8Z 17fi7'98T'ZS £6 'Z0O iOd SSOIA1 S 'Ilsoasid umviii SISKM NOJLnOO AO AJIIO 5ZZ8Z £6 ' 19T $ SL UJIs atm S2WO QZIHO 1o! SHEIS AMMO NOIS AIM 'IvamaO tZZ8Z INnowv koLSaillosaa %toQN3e 'oti xoaio i £66T 'bT 2isSOSOO t O 9K ONOSHO eRiaRVSASAO - £6tTOT :ON HUISID321 )I03HO £66T 'VI Hag0t,O0 *MU i ' I , r 8 sovusa , th1D U 49 Asio ,,a I i , i i ,, r, i , I . k ' 4411 1 /t „ h ffl `1 CITY OF GRAND TERRACE 9 )ATE; OCTOBER 14, 1993 CHECK REGISTER NO. 101493 )UTSTANDINQ DEMANDS AS OF; OCTOBER 14, 1993 :HECK NO V$NDO1 DESCRIPTION AMOUNT :8240 THE SUN AD, SELL, S10 TRUCK $ 68 60 :8241 TRITCOUNTY OFFICIALS UMPIRES FOR SLO-PITCH SOFTBALL 54.00 38242 UNDERGROUND SERVICE ALERT ALERT NOTIFICATION FOR SEPTEMBER, 1993 15 00 - 38243 WAXIN JANITORIAL SUPPLIES, CIVIC CENTER AND REPAIR VACUUM CLEANER 326 14 :8244 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES 211.34 PAYROLL FOR SEPTEMBER, 1993 107,746.78 TOTAL: $269,710.20 - ] QEWP FY THAT, TO THg BEST OF WY KNOWLEDGE, TEN ABOVE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES 14VP PEEN AUDITED JAY Np ANQ ARE NECESSARY AND APPROP#iIATE EXPENDITURES FOR THE OPERATION OF THE CITY. i ?Hui BOS#i S ' INANcE pI ECTOR , t!° E t r ) f � ! 11 ! � � i �yp � G) r I I J'rr )\ I aI , ,,e1r r I ' ' fI tq ! '4 ! f ' 1{ 1 1 11 i I h °)3ti11" 7+1{` LFc�A hr f 1 1 , „ , , r li° r >irx� l ijt14,, VP' R; r 74 i' V � ;4.1 r ' r 11 i �la�. djt r)t a 3 PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - SEPTEMBER 23, 1993 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 23, 1993 at 6:00 P.M. PRESENT: Byron Matteson, Mayor Ronald Christianson, Mayor Pro Tempore Gene Caristrom, Councilmember Herman Hilkey, Councilmember Jim Singley, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk Randall Anstine, Assistant City Manager Patrizia. Materassi, Community Development Director John Harper, City Attorney Cpt. Tom Denham, Sheriff's Department ABSENTr Phil Bush, Finance Director - Joe Kicalc, City Engineer The meeting was opened with invocation by Pastor Tom Comstock, Assembly of God, followed by the Pledge of Allegiance:- led by (- Councilmember Singley- - Mayor Matteson convened City Council meeting at 6:00 P.M. - - _ - Mayor Matteson reconvened City Council meeting at 6:10 P.M. SPECIAL PRESENTATIONS 2A. Recycling Family of the Month - August 1993 Mayor Matteson announced th- at the- Liebelt family of 222.75 Van... Buren rrecei_vedt the-- Recycling Family :of the Month_ Award ,for August ,I9 9 3 and s-were. the recipients - of, merchant:-_gift certificates - from: Domino's Pizza,. Verlee's-Fancy Pats and- Fish,_ and the Food Connection. CONSENT' CALENDAR - - CC-9 3 140_ MOTION BY COUNCILMEMHER HILKKY,• SECOND BY' ,COUNCILMEZBER SINGLET„ CARRIED-5-0,-,-toy approve the- Consent Calendar_ GOUNIUNIMAIMMil 3D Council Minutes - 09/23/93 Page 2 A. APPROVE CHECK REGISTER NO. 092393 B. RATIFY 09/23/93 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 9/09/93 MINUTES E. RESOLUTION SUPPORTING RIDE SHARE WEEK - OCTOBER 4-8, 1993 F. BID AWARD - BARTON ROAD IMPROVEMENTS PUBLIC COMMENT Mike Fasenmyer, 12847 Reed Avenue, Grand Terrace; spoke on behalf of the Friends of the Library and announced that the Friends will hold their annual book sale from 4: 00 p.m. to 7:00 p.m. on September 24, 1993 and from 10:00 a.m. to 3 :00 p.m. on Saturday, September 25, 1993 . He reported that the proceeds from the sale will fund the purchase of books for the Grand Terrace Branch Library. He invited the public to attend the sale, remarking that it will be held in the Community Room at City Hall. ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee (a) Minutes of 8/09/93 CC-93-141 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to accept the Crime Prevention Committee Minutes of August 9, 1993. (b) Request for Funds - Red Ribbon Week CC-93-142 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the allocation of $400 to purchase materials for activities planned for the annual Red Ribbon Week anti-drug program. (c) Request for Funds - Computer Software CC-93-143 MOTION BY COUNCLMEMBER CARLSTROM, SECOND BY COUNCILMEMBER -SINGLEY, CARRIED 5-0, to approve the allocation of $400 for additional computer software materials for use in the if I Council Minutes - 09/23/93 Page 3 Crime Prevention Programs scheduled for the 1993/94 fiscal year. (d) Accept Member Resignation and Appoint Richard Peters as a Regular Member CC-93-144 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to accept the resignation of August Schmidt due to his relocation to another state and to send him a letter conveying the City's appreciation for his service to the community; to appoint Richard Peters as a regular member, with Mr. Peters' term to expire on June 30, 1994 and to send Mr. Peters a letter notifying him of his appointment. 5B. Council Reports Mayor Matteson, questioned whether the City has been successful in persuading the property owner to complete the paving alongside the business on Barton Road, expressing concern regarding flooding in the upcoming rainy season. City Manager Schwab, -replied in the affirmative, stating that staff has researched the matter and adding that the City Engineer is in the process of communicating with the developer, Mr. Good, to complete the necessary improvements.. Mayor Pro Tem Christianson, inquired whether the Mayor had recevied a copy of the Resolutions that will be presented at the League of California Cities meeting. Mayor- Matteson, responded in- the negative. Mayor Pro Tem Christianson, requested that staff distribute the copies as soon as the Resolutions arrive: at City Ha1L - for Council review. He reported: that he and , Councilmember Singley participated in the graffiti "Paint-Out" sponsored by the Chamber of Commerce-on Sunday, September 19, 1993. He revealed satisfaction with the public attendance and praised the local. Girl Scout Troop for their participation_ He indicated that the group painted from T:Q0 a.m_ to Noon, adding that Main Street is nearly finished. Mayor Matteson,.. questioned whether the group had - only one color of paint for the "Paint Out. " Council Minutes - 09/23/93 Page 4 Mayor Pro Tem Christianson, remarked that the block walls on Mt. Vernon and Main are the same color. Mayor Matteson, inquired whether any of the graffiti removal was done on private property. Mayor Pro Tem Christianson, replied that the current Chamber-sponsored painting project involves graffiti eradication on the public right-of-way. „, City Manager Schwab, indicated that the City can remove graffiti on private property but revealed that the City needs prior approval from the property owner before proceeding to abate any graffiti. Mayor Matteson, questioned whether there are any variations in the paint color the City is using to cover the graffiti. City Manager Schwab, commented that the City utilizes a standard color which the City obtains from San Bernardino County, remarking that the color varies from grey to a pale white. He indicated that the City will use paint supplied by the property owner. Mayor Matteson, expressed concern regarding covering graffiti on a white wall at the complex on Michigan. Assistant City Manager Anstine, commented that the City has already requested permission from the property owner to enter that property and are awaiting a response. Mayor Pro Tem Christianson, extended thanks to B.F.I. for donating paint for the "Paint Out." He mentioned further that he attended a Chamber of Commerce Mixer on Wednesday, September 15, 1993 at Classic Fitness on Barton Road near Michigan. He spoke on behalf of the owners of the business, thanking Planning Director Materassi for her assistance in gaining approval from the County on some of the necessary permits needed to open the business. Mayor Matteson, remarked that he attended the Mayors and City Managers Meeting, revealing that the primary topic was the continuation of Sheriff's q - r Council Minutes - 09/23/93 Page 5 protection or the formation of a JPA group of local cities for law enforcement. He indicated that Harry Mays, the County Administrator for law enforcement, has threatened to eliminate law enforcement protection for cities in the County. He reported that the cities have elected to perform a study to determine the probability of maintaining their own law enforcement, commenting that the cities discussed the possiblity of joining together for law enforcement or forming a JPA composed of eleven participating cities. He reported that the cities have a consensus regarding the high quality of service provided by the Sheriff's Department but remarked that budget cuts have precipitated the problem. He indicated that cities in the high desert are completing their own $35, 000 study, relating that if all the cities join, the cost of a County-wide study would be $50, 000. He indicated that information regarding the study will be submitted to all participating Councils. He stressed that the study will place the cities in a position to respond should the County Administrator cancel the law enforcement contracts, offering his belief that the Sheriff's Department must provide law protection to the entire County to some extent. He indicated that the high desert cities will provide a report regarding the cost per city (based on per capita) of the proposed study, revealing that he will keep the Council apprised of the situation. Councilmember Singley, asserted that the issue is not the quality of service provided by the Sheriff's Department but rather the negotiations with the County Administrative offices. He mentioned that a similar study was done in Orange County which indicated that service provided by the Sheriff's Department was drastically more economical than. city law enforcement. He expressed concern regarding the potential ramifications of involvement in the study. Mayor Matteson, clarified that the study that was done in Orange County revealed that city law enforcement was more expensive but stressed that the formation of a JPA would spread the cost of law enforcement among eleven cities. He surmised that although the initial cost would be excessive, the long-term cost would be more economical. Council Minutes - 09/23/93 Page 6 Councilmember Singley, remarked that expending the monies to fund the prosposed study would need Council approval and suggested that the matter be discussed more thoroughly when the issue is agendized. He requested that a Resolution be drafted to commend Debra Mueller for her years of service to the City and praised Ms. Mueller's conduct during the last election.. He announced that he also attended the Chamber Mixer at Classic Fitness and the Woman's Club Ice Cream Social that followed the Mixer. Councilmember Carlstrom, referenced a memo that was circulated in Colton that the gang, the Bloods, were having a membership drive. Councilmember Sinctley, remarked that the Sheriff's Department investigated that claim. Cantain Denham, indicated that the rumor was found to---be unsubstantiated. -- --- _ Councilmember Carlstrom,. explained that the supposed gang membership drive involves gang members. driving at night with. their vehicle lights turned o ff.. F He remarked: that-any motorist who flashes the gang car- with their Iightsr to indicate that the lights of the gang car' are=--off will be shot. He commented that the killing would ensure membership in the gang and cautioned: the public regarding reacting to cars driving at night without - lights.. - - - Councilmember Hilkey,..-urged the public- to complete and return the -bus ridership survey that was included in the City's newsletter, indicating that a large number- of the surveys have been returned to City Hall. lie commented that Omfritrans will examine the surveys to determine the:-feasiblity of establishing a, route through theA City- _ PUBLIC HEARING - -- _ '' �_ 4 u y - 6A_ Zoning Amendment - Z-93-01 (Accessory- Structures) t Mayor Matteson*.opened discussion-tac-the.~public, there being, none, he:.returned._discussion-tom Council.. CC-93-145 MOTION, BY COIINCILMEMBER HT_LW L,C SECOND.. BY-CODNCILMEMBER SINGLEY, CARRIED 3-2, (MAYOR PRO TENS CHRISTIANSON AND Y j Council Minutes - 09/23/93 Page 7 COUNCILMEMBER HILKEY VOTED NO) , to approve the first reading of the Ordinance adopting zoning amendment Z-93- 01 and E-93-10 to Chapters 18.06, 18. 10, 18. 63, and 18.73 to allow clarification of site and architectural review procedures including, but not limited to, accessory structures, and the Negative Declaration. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 6:50 p.m. , until the next regular CRA/City Council Meeting, which is scheduled to be held on Thursday, October 14, 1993 . CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace — — ... — — sw STAFF REPORT DATE October 7, 1993 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE. October 14, 1993 SUBJECT REJECT LIABILITY CLAIM 93-05 (SHELLEY KASLER) The City of Grand Terrace has received a claim (GTLC-93-05) m the amount of$3,000,000 Our Claims Adjuster has reviewed the claim and is requesting that the City reject the Claim and send a standard rejection letter to the claimant. Attached for your review is a copy of the claim. _ STAFF RECOMMENDS COUNCIL: _ REJECT CLAIM GTLC-93-05 AND AUTHORIZE THE CITY CLERK_TO_NOTIFY rH i- . CLAIMANT OF THE ACTION TAKEN— ' ' - _r- _ T_ ._ l .ya... i" 4 w,i,..Li s 4 -n _ - - :� �•� a- f "y } P :.:.r 4 -iai6 _.� :W his :T -...... � 4S..r�G a.{-✓ �aa+� A � Hd-re-.d a�p,r' 1 WILLIAM D. SHAPIRO, ESQ. STATE BAR NO: 085023 2 THE LAW OFFICES OF WILLIAM D. SHAPIRO 432 NORTH ARROWHEAD AVENUE 3 SAN BERNARDINO, CA 92401 TELEPHONE: (909) 888-0102 4 TELEFAX: (909) 884-1767 RECEIVED 5 Attorney for Claimant SEP j 5 S 03 6 CITY CLERK'S DEPT. 7 CLAIM FOR PERSONAL INJURIES 8 (under Government Code 5 910) 9 TO THE CITY OF GRAND TERRACE: 10 YOU ARE HEREBY NOTIFIED that Claimant, SHELLY- KASLER, claims 11 damages from the motor vehicle accident in the amount computed. as 12 of the date of presentation of this claim in the sum. of 13 $3 r000,000...00 14 On. or about April. 27,. 1993 the CITY OF GRAND TERRACE was 'the Iff owner and: public entity in control of and aver the roadway andt 16 shoulder, and surface of the roadway/freeway and shoulder areas 17 known as 1-2IB in the area between the Washington Boulevard. on. ramp. 18 (South. Bound) and the Barton Road off ramp, in. the County of San 19 Bernardino-. 20 That on April 27, 1993 the designated shoulder- area adjacent 2I the South bound. lanes was marked,. painted and maintained..nta Tned.. in. a„ 22 dangerous and. defective condition in that the designated:.shriu der 23 area in the area of call box number- ZI.5:Ig was meint-ained:-at _a _ 24 ' width narrower than as designed by the construction: glans-= �ttris-- ~ 5 25 roadway and customs and practice,. and. is far tact narrow for the__ __ 26 safety or members of the public-both irc ins• the shoulder- and/or the- - - ZI call box, as well_ as exposing motorists using: the South,bound lanes zr 1 1 to the dangers of vehicles parked on the shoulder area in or too 2 close to the traffic lanes. 3 The failure to maintain proper shoulder width and area, 4 failure to properly stripe, and failure to properly light or warn 5 of this condition resulted in this defective and dangerous 6 condition being a "trap" to motorists, especially motorists using 7 the South bound #3 lane in the evening or morning hours of 8 darkness. 9 On April 27, 1993 claimant/decedent was enroute to work at 10 approximately 4:30 a.m. driving his 1991 Ford full size pick-up 11 truck. It was totally dark. Arturo Cretin had pulled his full 12 size pick-up truck, painted a dark color, aver on the small 13 shoulder area of L-9.1. freeway adjacent to the call box number L4 _ 2L5-19.. Thisi yell tort- was disabled with the hood up and engine I5 - parts being- worked with. There were no Lights on the area and no. 16 lights on the certain. vehicle_ 17 Due to the vehicle and its parts being in the #k3 west bound 18 lane, claimants/decedents vehicle struck. the- certain vehicle 19 resulting in his vehicle going out of control, impacting on the - 20. cement overpass: structure, resulting- in_ fatal injuries- and the `" 21 death_ of Steven_Kasler_ 22 - Steven_ Rasler- is survived by his- 34- year oId wife and his twa - _ 23. minor children. Rockwell R- Rader,. age 4, and Megan R_ Kasler,� _� r e4 24 - age 2_ - - - - :r 25 _ TOTAL. AMOUNT CLAIlMD as of the date of presentation^ of this- = - - ` 26 claim` is< $3•paaa-_aao_aa_ _ - -27 __AIL notices of other cemnn cations with regard_to this Crx,f„* 1 should be sent to claimants attorney, WILLIAM D. SHAPIRO, 432 North 2 Arrowhead Avenue, San Bernardino, CA 92401. 3 Dated: September 9 , 1993 4 WILLIAM D. SHAPIR Attorney for Claimant 5 6 7 9 10 11 12 13 -, 14 �1 _of P_ Y -� - L5 f _ r _ _ --:-.--..1-, w: IT - 18 , _ - r r_ 19 2a _ -- 22 - — - _._... - _ _.-. 4_- ... w P 0 - •_ _ 'fr _.+ - •-°']I - ., —,-„.„ --Y-. , -T -1 -T,-`.w�. 1 ~ - ._ _ — _ — _ __ i _ tiaF zI —1. N $a �..7 , e r . � c r- - - -S fTt }�.�, l * ..s - .I..d.r-Lt.. -".'.-` -- Ct, �.m'.,..,-�+'' 'T .tea+w.- a,.'.—�` �,v t, +.r. .jr - �i5 r+in t1 t 11 1 STAFF REPORT DATE October 7, 1993 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE. October 14, 1993 SUBJECT REJECT LIABILITY CLAIM 93-06 (MEGAN KASLER) The City of Grand Terrace has received a claim (GTLC-93-06) in the amount of$3,000,000. Our Claims Adjuster has reviewed the claim and is requesting that the City reject the Claim and send a standard rejection letter to the claimant. Attached for your review is a copy of the claim. STAFF-RECOMMENDS COUNCIL. - - - - - -- - REJECT CLAIM GTLC-93-06 AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN -- -- - - _ -_- _ �y •t) --�fL}_�-ter_ -- a =3 1,4 r e'V .�-...t.'rs'rt COUNCIL AGENDA ITEM•3V 1 WILLIAM D. SHAPIRO, ESQ. STATE BAR NO: 085023 2 THE LAW OFFICES OF WILLIAM D. SHAPIRO 432 NORTH ARROWHEAD AVENUE 3 SAN BERNARDINO, CA 92401 TELEPHONE: (909) 888-0102 4 TELEFAX: (909) 884-1767 RECEIVED 5 Attorney for Claimant 6 SEP 1 5 qr CITY CLERK'S CEpr. 7 CLAIM FOR PERSONAL INJURIES 8 (under Government Code § 910) 9 TO THE CITY OF GRAND TERRACE: 10 YOU ARE HEREBY NOTIFIED that Claimant, MEGAN R. KASLER, claims 11 damages from the motor vehicle accident in the amount computed as 12 of the. date of presentation of this claim in the sum o'f 13 $3,000.,.000-..042.. 14 On. or about Apra Zr,. I99 the: CZ= OE' GRAND TERRACE was the 1E owner- and public entity in control of and, aver- the roadway and 16 shoulder, and surface of the roadway/freeway and shoulder areas 17 known: as E--2I . in: the area between the Washington Boulevard on ramp- 18 (South, Bound.) and. the. Barton Road off ramp, in the County of San 19 Bernardino.. 20 That on April 27, 1993 the- designated shoulder area adjacent 21 the South: bound. lanes was marked,. painted, and maintained ntamed in a 22 dangerous and. defective condition in that the designated shoulder 23 area in. the. area of call_ box number 218-19: was maintained at a. 24 width.. narrower than as designed by the construction glans of this 25 roadway and. customs and; practice,, and is far- toe narrow for the- 26 safety of-members of the pubLtc both using the shoulder and/or the 27 call box, as well as<exgosinq motorists using- the South bound lanes 2F fi vc:t t .. }, F 1 to the dangers of vehicles parked on the shoulder area in or too 7 `aie -to the traffic lanes. 3 The failure to maintain proper shoulder width and area, 4 failure to properly stripe, and failure to properly light or warn 5 of this condition resulted in this defective and dangerous 6 condition being a "trap" to motorists, especially motorists using 7 the South bound #3 lane in the evening or morning hours of 8 darkness. 9 On April 27, 1993 claimant/decedent was enroute to work at 10 approximately 4:30 a.m. driving his 1991 Ford. full size pick-up 11 truck. It was totally dark.. Arturo Cretin had pulled his full 12 size pick-up truck, painted a dark color, over on the small 13 shoulder area_ of L--91. freeway adz acent to the call. box number L4 215-19- This vehicle was disabled with the hood up and engine. IS parts. being worked with. - There, were na lights oar the area. and no 16 lights_ on the certain vehicle:.. 17 Due- to the vehicle and its parts- being- in the #3 west bound 18 lane, claimants/decedents vehicle: struck the certain vehicle 19 resulting- in his; vehicle going- out-of control.,, impacting on the 20 cement overpass- structure-, resulting- rat fatal injuries and the 21 death. of Steven. Basler_ - 22 Steven. Basler is- survived by his 34 year c•Icl wife and his two 23 minor children Rockwell R _Ifas,Ler, age 4r,an . Megan R_ Kasler, 24 age: i.. - - - ---- --- -- — - - -- -- 25 TOTAL. MOUNTM _as of the. date off presentation of this 26 claim is. ,Raaa_aaa..a¢_ - - - -- - — - 27 AIL notices- af: athe boas:with. regard to this claim y 1 should be sent to claimants attorney, WILLIAM D. SHAPIRO, 432 North 2 Arrowhead Avenue, San Bernardino, CA 92401. 3 Dated: September 9, 1993 4 ^,, 1 5 WILLIAM D. IR Attorney for Claimant 6 7 9 10 11 12. la -- 16 _ 17 , 18 19 20 - — 21 22 _ s __ _ 23 : as a, _Li l_.-✓�..,- - :Tr:— p -- r4L'k - .1 A.-,-.. `r�a+a 2a # ,` -- --- --— - - ,t 25 tt .5.::l — 26 t c -sir`�_j,--r- 't's-w z = -r_c-.-_�.T;Y,5.r,7--r-7.2:wig` ;, _ S ` , STAFF REPORT DATE. October 7, 1993 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: October 14, 1993 SUBJECT REJECT LIABILITY CLAIM 93-07 (ROCKWELL KASLER) The City of Grand Terrace has received a claim (GTLC-93-07) in the amount of$3,000,000 Our Claims Adjuster has reviewed the claim and is requesting that the City reject the Claim and send a standard rejection letter to the claimant. Attached for your review is a copy of the claim. :.ram s n < STAFF RECOMMENDS COUNCIL REJECT CLAIlML GTLC-93-07.AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE-ACTION TAKEN — — 7.2 w _ — — v y rsi r COUNCIL AGENDA met#.�G 1 WILLIAM D. SHAPIRO, ESQ. STATE BAR NO: 085023 2 THE LAW OFFICES OF WILLIAM D. SHAPIRO 432 NORTH ARROWHEAD AVENUE 3 SAN BERNARDINO, CA 92401 TELEPHONE: (909) 888-0102 RECEIVE 4 TELEFAX: (909) 884-1767 i 5 Attorney for Claimant S '`iO3 6 CITY CLERK'S ben. 7 CLAIM FOR PERSONAL IN 13RIES 8 (under Government Code § 910) 9 TO THE CITY OF GRAND TERRACE: 10 YOU ARE HEREBY NOTIFIED that Claimant, ROCKWELL R. KASLER, 11 claims damages from the motor vehicle accident in the amount 12 computed as of the date of presentation of this claim in. the sum 13 of $3 r00a,000.00. L4 . On: or about April 27,. 2393 the. CITY OF GRAND TERRACE. was the IS owner and: public entity in control_ of and over the: roadway and 1& shoulder, and surface of the roadway/freeway--and shoulder--areas IT known as r Ziff in the area between the-Washington.. Boulevard_on =amp 18 (South Bound) and the Barton Road off ramp, in. the. County of San. 19 Bernardino.. 20 That on April 27, 1993 the- designated- shoulder-area- adjacent 21 the South bound lanes was marked, painted. and maintained--„ed- in a: 22. 1 dangerous and defective condition. in that the- designated-shoulder , 23 area in the area of call box number 2I5 I9 was maintrnt:at a. y width narrower than as designed by the coast i tion; glaas_cf: ttr+7. - - r 25 roadway and customs and practice, and is far tau: narrows for the 2& safety of members of the public both_ using the shoulder and/or the: ZZ call_ box, as well. as exposing motorists using the South bound lanes I. _ Jr 1 to the dangers of vehicles parked on the shoulder area in or too 2 close to the traffic lanes. 3 The failure to maintain proper shoulder width and area, 4 failure to properly stripe, and failure to properly light or warn 5 of this condition resulted in this defective and dangerous 6 condition being a "trap't to motorists, especially motorists using 7 the South bound #3 lane in the evening or morning hours of 8 darkness. 9 On April 27, 1993 claimant/decedent was enroute to work at 10 approximately 4:30 a.m.. driving his 1991 Ford full size pick-up 11 truck. It was totally dark. Arturo Cretin had pulled his full 12 size pick-up truck, painted a dark color, over on the small 13 shoulder area of I:-91. freeway adjacent to the call box number L4 a15-I9_ R'f*T vehicle- was disabled with the hood. up and. engine 15 parts being worked with.. There were. no. Lights on. the area. and no: - 16 Lights on the certain. vehicle.. ' 17 Due to the vehicle and its parts being in the_ #3 west bound -17 18 lane, claimants/decedents vehicle struck the certain vehicle 19 resulting in his vehicle going out of control, impacting- on-the Z0 cement overpass structure, resulting in fatal injuries and-the Z1 death of Steven Kasler... 22 Steven Kas-ler is survived by his 34 year- ald: wife and: his"twa - 23 minor children Rockwell R- Kasler,. age 4,_ and. Megan..R._-Kaslet;,." 24 age I.. 3 .a 25 TOTAL. AMOIINT CLAIMED_ as of- the date of presentation of ffi+g 26 claims is $3Faaa..aaa_oa_ - - - $ ZI AIL notices of other communications with: regard to this c Tm 211 yn1 ft{ s 2. 1 should be sent to claimants attorney, WILLIAM D. SHAPIRO, 432 North 2 Arrowhead Avenue, San Bernardino, CA 92401. 3 Dated: September 9, 1993 /o 4 w�� dliet WILLIAM D. SHAPIRO 5 Attorney for Claimant 6 7 8 9 10 11 12 13 14 °y IS -:7; 16 17 18 _ - - - 19 20 21 22 23 24 _ _ ? R - �, ti s 25 -- __ - 26 3 COMMITTEE REQUEST FOR CITY COUNCIL ACTION 9/16/93 COUNCIL MEETING DATE: DATE: Historical & Cultural rtivit,_sc Comm,t-tee PROB Committee is requesting a sign or banner to stretch across the street in front of City Hall so that the Country Fair, the Book Sale, G.T. Days, etc. can be advertized_ This would require the construction of stanchions on each side of Barton Road. However, these could be used by all Committees to advertize their affairs. ALTERNATIVES: SOLUTION(S): The Committee is requesting that the City Council look, into this as to costs, etc. and seriously consider having this work done. - - PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF Same as above.. cOUNCILAGENDAmason; I •� ---. - -z r _ d RECEIVED HISTORICAL & CULTURAL ACTIVITIES COMMITTEE • :� CITY CLE13C'S DEPT. Minutes of the September 7, 1993 Meeting The meeting was called to order at 7:05 PM by Chairman Vi. Gratson. Those present were Vi, Ann Petta, Irene Mason, Colleen Edmundson, Hannah Laister, Judy McBride, Pauline Grant and Randy Anstine. _ here was no meeting in August. The July minutes were read and approved on motion by Ann, seconded by Colleen. There was no Treasurer' s report. Country Fair: Forms have gone out for participation in the Fair. Vi has been getting lots of calls. Lots of publicity is needed. Pauline and Irene will work on cable, radio, TV, newspapers. Posters will be distributed. Will have 1/4 sheet ad prepared for distribution. Randy had nothing to report. Ann suggested a sign or banner for across the street at City Hall. Randy said that stanchions will have to be constructed at approximately $3500. This banner could be used by all Committees, G.T. Days, etc. Ann made a motion to ask the City to explore putting up these stanchions, seconded by ''Tene. The Secretary will make a Committee Request for City _3uncil action. Randy donated lots of slides of building aqueduct, De Berry Park, building City Hall,etc. The Committee thanks him for all of these. Hannah had pictures of the Art Show and Book Sale at G.T. Days. The next meeting will be October 4th at T PM. The meeting was adjourned at 7:30 PM. Respectfully submitted, 41.9,.041_ 41it Hannah Laister, Secretary COUNCIL AGENDA REM# 5-Pc_.Cb. . ,_c'}` _..0 n _. .. ^_ '7 RECEIVED CITY OF (.AID TERRACE CRIME PREVENTION COMMITTEE S ;. 2 , ;9S3 MEETING, MONDAY, MAY 10,1993 MTNI]TES: CITY CLERK'S DEPT The (rand Terrace Crime Prevention Committee met at it's regular monthly meeting in the Conference Room of the Civic Center at 1800 hours. MEMBERS PRESENT: Jo Ann Johnson, Chairperson, Harold Lord, Treasurer, Bea Gigmndet, Phil Spisak, Mike Fasermrer and Dick Peters, Dick Rollins, Secretary MEMBERS ABSENT: Howard Panek, Gas Schmidt CITY STAFF: Sharon Korgan, Community ty Services Officer GUESTS: Debra Mueller ITEM #1 The Minutes of the meeting of April 12, 1993 were distributed to the members present for approval. Bea Gigandet made the motion to accept the minutes as written and the motion carried unanimously. ITEM #2 Debra Mae-1ir made her report on the parade for the upcoming Grand Terrace Days celebration, she also reported on pens for traffic control and the timing of the parade.. MEM #3 A letter of resignation from Gas Schmidt Was read and accepted with regret.. Gas is moving out of the State.. The Committee stated that an Action Item be submitted to the Council accepting the resignation with a. follow- up letter. TrEir #4 Harold Lord made the tresurer's report announcing the funds left in the Committee's budget Many programs are slated for discontinuance because- of lack of funds. Attendance of Conferences would be limited if not dis- continued antirelyr fEI 45 Sharon. Korgan made her report on. a-and Terrace Days and the Citizens Patrol. She-reported that the banners had been installed on.the lit poles on Barton Road.. Crime Busters would be meeting Monday evenings at the Senior Cenner.. There being no further business to discuss: the- meeting waa adjourned at 1915 hours. Respect 'tted, Dic Recording Secretarg - COUNCIL AGENDA ITEM# SA-2 (o) CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE RECEIVED MEETING, MONDAY, JUTE 14, 1993 ' -� ' . C:3 11IIWTES: CITY CLERK'S DEPT The Grand Terrace Crime Prevention Committee met at it's regular monthly meeting in the Conference Room of the Civic Canter at 1800 hours. MEMBERS PRESENT: Philomena Spisak, Vice Chairperson, Harold, lord, Treasu- erer, Dick Rollins, Secretary, Bea Gigandet, Mike Fasenmyer. MEMBERS ABSENT: JoAnn Johnson, Chairperson, Howard Panek, Dick Peters. CITY STAFF: Sharon rorgan, Community Services Officer GUESTS PRESENT: Debra Mueller ITEM #1 The Minutes of the meeting of May 10, 1993 were review ed and discussed. Bea Gig met made the motion to accept the Minutes as written with Harold Lord making the second, the motion carried unanimously. ITEM #2 Harold Lord gave-the Treasurer's report stating that the new budget figures were accurate identifying costs for the _ new News Letter on.Crime Reports appropriations for the Citizen Patrol uniforms and proposed travel monies spent. Mike Fasenmyer made the motion to appropriate not more than. $300.00 for Crime Prevention's Grafitti Educational anti Pre- vention Program to be administered by the Crime Prevention. Officer. Additional.motion was-made to allocate $700.00 out of the Htuiget to start off the annual Red Ribbon. anti- - drag week..Both motions were voted upon. anti they carried ITEM #3 The Committee reviewed the monthly report printed by Sharon Korgan on.the activities of the Community Services Department atxi.the goals being-established for future activities and programs. -- - = - - - -- ITEM #4- Bea. Gigandet made a-motion to forma/ate a program along with the Sheriff t s Department to establish a regular fir � ir:g for- all children in Grand.Terrace requesting an. allocation of $200.00 to get the-program-started..-The motion, carried unarm- mously. It was agree&that Sharon:Korgan. would obtain more information as to what we-would need here in-the City. ITEM #5 The- acamuittee> discussed, at length, the_new Budget_ and. what. problems- the City is facing Ma budgetary constraints far- this fiscal year-. All agreed that there was going to be`more care- ful consideration or expenditures for the Committee and how more usage- of volunteer assistance- an&forces could and might be obtained. There being$a- further business_to discuss the meeting wisidr `cornedII at 1855 hours.. Re COUNCIL AGENDA ITEM#Sict a(0.') Dick Ro STAFF REPORT DATE October 8, 1993 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE October 14, 1993 SUBJECT PARKS & RECREATION COMMInc tr REPORT ON USE OF PICO PARK Council has received a letter from Grand Terrace Little League addressing the use of Pico Park and requested that the Parks &Recreation Committee review the letter Attached is the response from the Committee as well as a copy of said letter _ - T Y t _ G1 _. _ — _ t 41— - .. _ ... _ 7 — .:..41/441 Mr'jc .-'s?' ... i _ ..... i_.3a.. f i l',....Ya S�S-,t S �'�i3t r- ) - ' r xrF�., 7 '"tt _a :.;xe'>+' ^_ r--tu7Y'.4' _ x —arm,irk -,- „_Al.`a__�w ' -7TtZrzitd— re-.-' OOUNCILAGENDA ITEM# 5R 3C) Colton-Terrace Little League Baseball, Inc. September 18, 1993 Grand Terrace City Council, Colton-Terrace Little League would like to request the use of Pico Park for either a full or partial year Sign-ups for the 1994 season will start in January Late sign-ups and try-outs are late January and February League games start on the third or fourth week of March and end in late June Michael T Dean gave blue prints to Tom Schwab in order to assist in the building of Pico Park for Little League regulation purposes Our understanding is that there will be two smaller Little League Baseball diamonds and one larger Little League Baseball diamond. When you get to the final phase, Colton-Terrace Little League would like to work together with you in such areas as the installation of Little League home plate, pitching rubbers for Little League Baseball, Little League Senior Baseball and Little League Senior Softball Also the foul lines, warning track, pitching mound and any minor details which abide by Little League Regulations and the needs of Colton- Terrace Little League Colton-Terrace Little League would like to request a copy of the final draft of Pico Park sent to the person listed below Michael T Dean 12524 Reed St Grand ferrate, CA 92324 Per my conversation with Tom Schwab, could we please get together and discuss the process of maintaining a grass infield on the 2 smaller baseball diamonds We would like to request that they install a sprinkler system in the infield to maintain the grass infield. For the two sm.illei fields we are requesting a 10 ibot warning track. Also, one field needs to have a raised pitching mound and the other field needs to have a flat mound. Colton-Terrace Little League would like to occupy the field on Monday througn Saturday Monciav thrown Friday would be a 00 p m - 10 30 p m Saturday would be 7 00 a m - 10 30 p in. Please note that Little ' League Ba.sebatl has a curfew of 10) 00 p m out we need an additional half hour to leaning up btiiortunateiv �hc Senior I eague field that is being built has only a 2'5 font outfield fence (Little League Baseball recommendq that the ti..ia be 300 teeth so ,hat at this time we would not be eligible to hold Tournament at Ehia site. but C..:;oltuii.- Turrace I,,ttic f ea��.ie could utilize that fic,ld for regulai season games Colton-Tt.rrace Little T cague also has Ritz League Baseball for 16 1.7 and 18 year olds and theN also need a 300 foot field so these games will h.tvc to (mufti:t, being pave 1.:rt ice HillQ 1r 141(.211 'cht'ot i'lavtng rime is aturdav 9 00 a *+i - = 00 rr ,r• ,c-lel.t,nn �v aracuce d i,s uunnit ale weer. ...J1ton—5.. .silry :.ittty.r..-.. ?1G ` l has LL atnr weir .-,�1r�J�. �( .� cncaude, Ka:.chc' I its irnonra. ront.tna Rialto riloomingtcm: Loma Linda, t olron tnrand lerracc, and the �vtitlttlii 'ill tf min —.It—mu—dim Dunne -nil-star Tournaments, each Leagguc has the abiht3 to submit a request to nos: t Tournament or +ournaments if we ate'evcc.ted to a I ournament. it would be Juno-raiser for Colton- little League. Ind an adi ant«gc. t-or c rand Terrace merchants to profit and receitie recc'gnitior and ,cce our L.umstiunitw -ail-filar 1 ournarneni:5 are 1)istn t Sectional i) visu►nai ac.gi.ntar_ anu works 5cne'. ' or -i.ti- otars we 't)uld unit;e the park _1MIonday - Sunday Mnndat - rndav would he 2 00 pm - II 30 n m Saturday .. y and Sunday would be 12 00 p m - 11 30 p m. Dunng All-Stars, Little League extends the curfew to 11 00 p m for clean-up purposes At the present time, we have over 800 children m our League Little League divisions consists of T-Ball Baseball, 6 &7 yr olds Farm Baseball, 8, 9& 10 yr. olds Minor Baseball(beginner level), 9, 10, 11 & 12 yr olds Major Baseball(advanced level), 9, 10, 11 & 12 yr olds Jr. Baseball, 13 yr olds; Sr Baseball, 14& 15 yr olds Big League Baseball, 16,17& 18 yr olds Girls Mmor Softball(beginner level). 8, 9, 10 11 & 12 yr olds Girls Major Softball(advanced level), 9, 10, 11 & 12 yr olds Girls Senior Softball, 13, 14& 15 yr olds S cerely yo I LI)71- _ -lldichae1 T Dean,.President 1991 Robert Medley, President 1994 Colton-Terrace.Littie.League. ,- - cc Tom Schwab. City Manager Randy Austme Asst. City Manager s v v ..f _. u i d'1s ts4W". ur u'ul vCe....{-.-'G}b4M T fJ+.�3 M�T••_ ..._.. T_- r- - .. „:..' _ ' "" . a� i _. L.�r?t`?Y f r A `NG. ...qT c.1Tj• • RAND TERR t Community Services ;s Department rtRtAr�� Grand Terrace City-Council The Parks and Recreation Committee was recently asked to look into a letter submitted to you by the Colton Terrace Little League dated September 18th, 1993 The Parks and Recreation Committee recommends the following 1 The original plans approved by the Parks and Recreation Committee and the City Council with input from Soccer and Little League should not vary As you know, the Pico Park is designed to accommodate all citizens of Grand Terrace The approved plans consist of an adult large softball field (this field would have no pitching mound nor grass infield), two Little League fields with no permanent outfield fence (so that the Grand Terrace Soccer Club can use the field during their season),Tot Lot, Basketball Courts, Snackbar and Restrooms 2 The Adult Softball Pico Park Field should remain Colton Terrace Little League still has the use of the Terrace Hills Jr High Field which has lights, snackbar and restrooms Historically, the Little League had used this field for its Junior, Senior, and Big League Divisions. Little League can still use the Adult Softball Field for its own softball and T-Ball Divisions when not in conflict with adult softball. The Recreation Services Department desires to expand the Grand Terrace Adult Softball League and this field is needed to meet the needs of the Adult Softball teams 3 The request for a 10 foot warning track is impractical Again, there are no permanent outfield fences, and if a warning track was cut into any of the grass portions of the field, it would severely interfere with Soccer's ability to use the field 4 Both Little League fields should have raised mounds The Adult Softball Field will not have a mound Also, Colton Terrace Little League has used Colony Park Field in San Bernardino, which also has no mound 5 Little League should have use of the Pico Park for their season ONLY Generally, from the first of March until the end of July, sign ups and tryouts could be scheduled on a day-to-day basis The reason for this is that the Grand Terrace Soccer Club will still need to utilize the Pico Park from August to the end of January Hours for use of Pico Park should be based on what was guaranteed to the citizens who reside in and around the Park at the time the hearings were conducted for the approval of the park Let's not forget the reasons for Pico Park It was designed to meet the n s of all citizens, adult and youth sports in this community 22795 Barton Road• Grand Terrace, California 92324-5295 •(714) 824-662J/ (try Planning RAND m• • •c=: Department DATE: October 14, 1993 TO: City Council FROM: Planning Department REQUEST: Renewal of CUP-90-06 for the operation of an outdoor remote control race track • RECOMMENDATION: Approval *****************************************. DISCUSSION - _ - _ - The conditions of approval of this project require evaluation of this permit every year upon request by the applicant or triggered by a complaint. In this case the applicant requested the CUP extension for two more years In previous years, the City had received complaints and the conditions established were to remedy and mitigate potential adverse impacts of this use-on its immediate surroundings. There have been no complaints filed with the City during this last year of operation. Staff onented Mr. Blake that in case he wants to file for relocation or expansion, he will need to have a public hearing with the Planning Commission. Mr. Blake is filing only for rer'wai of the existing permit, and he is requesting a two-year extension instead of one year. (Please refer to Planning Department and applicants letter-Attachment A). Mr_Blake is also-addressing the feasibility of possibly-selling his raceway business;. NOISE ISSUE _ _ - - - — Noise has nor been:an issue this past year The applicant has invested in measuring the noise levels and maintaining the appropriate levels, thus, there have been no formal complaints to-the City. — 5 - .4,*s9 _ 1 r UNCIL AGENDA # ' 22795 Barton.Road•Grand Terrace.California 92324-5295 (909)824-6621 CONDITIONS OF APPROVAL Staff recommendation continues to be that the permit be subject to review anytime during the year upon receipt of citizen complaints. Also, staff recommends to keep the required yearly review instead of a two-year review to be able to evaluate performance of use under any changing circumstances. RECOMMENDATION Staff recommends approval of this project by adoption of attached new resolution_ (Please refer to Attachment B.) Respectfully submitted, ,74 Patrizia. Materassi Community Development Director Attachments: A- Correspondence from City and Applicant B. - New Resolution PMma - - - y. �G1 - w - _ - -c . k _- a-2 r — !t{ ,..— ..-le lar �ito-Ai%,..t✓ 5"476 54,-=4=-1", �.wn r j 7y yr.1 , 7 — 1 XeszaN Planning .GRAND TERR-C Department " • .tember 21, 1993 Mike Blake K & M RC Accessories 22474A Barton Road Grand Terrace, CA 92324 SUBJECT: CUP-90-06, Conditions of Approval and Renewal Dear Mr. Blake, This is to inform you that your Conditional Use Permit, CUP-90-06, is a one year permit. Your project was previously renewed on November 12, 1992, based on the following conditions of approval. Item 1 1_ _ All.conditions as-recommended by the Forestry"atid Fire-Warden Department in their memorandum dated July 19, 1990_— Occupancofthe race trackfacility.shalt betim-itedltor 100 persons within the fenced area of the site' s . _ Y�: , - k. 3. -Existing_speaker systenrwilL be:allowed to-remain.ut operation provided that it shall not exceed 55 dbs adjacent to the residential areas.. This should be interpreted as being is the front yard of houses across,the street from Mt..Vernon, yards of the apartments at Britton Way and on the yards of the Convalescent Hospital, plus any _ _ other sensitive- residential type use. ire the area.. - Noise tests should be taken, excluding road traffic,,to-evaluate the noise levels of the race track individually. 4 _ Hours of operation shall be limited to the fadawing: Fridays 6.30 pm_.to 10:30 p m. -- - Saturdays- - 10:00 a.m..to 10:30 p.m... Sundays 10:00 a.m...to 5 0f p.m _ - 5_ When track is not in operation;access shall be secured and locked --S 6. The proposed project shall be maintained in-accordance with City-Council approval of November I2,-1992_ Minor changes can-be-approved by--the Community DeveIopmentDirector_l Expansion.or relocation will require a Public Hearing with the Planning:Commission_ i<�aiiia . <t r Attachment A 22795 Barton Road•Grand Terrace,California 92324-5295•(909)824-6621 7 All aspects of the proposed project including landscaping, irrigation systems, building maintenance and operations shall be maintained in a clean and functional manner and operated m accordance with this approval and the overall goals and objectives of the City of Grand Terrace 8 Applicant agrees to indemnify, defend and hold the City harmless from any and all liability arising out of the operation conducted pursuant to this approval save and except liability caused by the City's sole negligence 9 Conditional Use Permit expires on November 13, 1993 unless applicant requests an extension of the Conditional Use Permit,prior to expiration. Conditional Use Permit shall be subject to review anytime during the year upon receipt of citizen complaints 10 By accepting the benefits of this permit, the permittee waives the right to challenge any conditions set forth herein. I Item 2 Per your request, the extension of the Conditional Use Permit will be reviewed. All conditional use permit reviews are public hearings, enabling public input either for or against a proposed project. The City Council will have the following options m reviewing the renewal of your Conditional Use Permit: 1. Renewal of your Conditional Use Permit as previously approved on November 12, 1992 for an extension not more than two years. 2. Renewal of your Conditional Use Permit with amended conditions of approval. 3. Demal of your Conditional Use Permit Your project has been scheduled for the October 14, 1993 City Council Meeting starting at 6.00 p.m. If the Planning Department can answer any questions regarding this process, please contact us at 909-824-6621 Sincerely, '77rezie-c-4...) "Ite., 4,,-- Marra C. Muett Associate Planner q_241)Ak ntit-ct/r6 Patrizia.Materassi Community Development Director PM:MCM:ma \wp51\planning\cup\cup90061t4 I F * , Ii 2e(�� C'��1�Ci G ),,,, je44_,a.e....4.- C•►GL i 0j/J7 .- in- ,le-�•�. �4� !K Z'/r ,f/� .c X ,emu?„44..... 4....z...y.fre_LA ivitp.. .--7- eavdeze:p,uz c e:;')a- 1/1-4-1-- c azre44..eLe ( .,.e....14::: ••••• / 40122 /oX.K7-9 3 -7//azezeozer / /),2ae—r. ....__.__ . r, . = tl f - Cl r - - _-- 1 4. -, N- .. rTq tw _ z w �cE _ r_ — _-- _ _ _ ,-� T' ___ __ -__ -_ _ ' __ ` it3 to <t__ .,r..r._ "`'_ -' w 1' r ' F_ �Y. ,4...ram' x^�.3.`Si:453 h`*..Y'14`_- { . —i rT ---}e'i ..Y1� � Y.'......4t i Sv'9`�T t 1 r ' - _ i b N[l 9 - J x4 ' " J 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING A RENEWAL OF CUP-90-06, A REQUEST FOR AN OUTDOOR REMOTE CONTROL CAR RACE TRACK WHEREAS, the Applicant, K&M Accessories/Mike Blake, applied for a conditional use permit to allow operation of an outdoor remote control race car track within the Village Commercial Sub-zone of the Barton. Road Specific Plan to be located at 22474A Barton Road; and WHEREAS, a properly noticed public hearing was held by the City Council on October 14, 1993 to hear said project.NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, Califorma, that the following findings have been made fn accordance with the approval of CUP-90-06 renewal~ 1 As conditioned, and operated accordingly, the project will not be detrimental to the general health,safety,morals,comfort or general welfare of the persons residing or working within the neighborhood or proposed use or within the City. 2. The occupation of this site subject to the conditions listed below will not be injurious to the property or improvements in the neighborhood or within the City. 3 The proposed use is consistent with the latest adopted General Plan. The current General Plan land use designation for this property is GC-General — Commercial_ 4 The conditions of approval as listed below are necessary to secure the purpose = - of the City of Grand Terrace General Plan and Zoning Ordinance. - - — NOW,THEREFORE,BE IT FUR'1'I K RESOLVED by the City Council of the City of Grand Terrace, Cahforma, that: Attachment B 1. All conditions as recommended by the Forestry and Fire Warden's Department in their memorandum dated July 19, 1990 2. Occupancy of the race track facility shall be limited to 100 persons within the fenced area of the site. 3. Existing speaker system will be allowed to remain in operation provided that it shall not exceed 55 dbs adjacent to the residential areas. This should be interpreted as being in the front yard of houses across the street from Mt. Vernon, yards of the apartments at Bntton Way and on the yards of the Convalescent Hospital, plus any other sensitive residential-type use in the area. Noise tests should be taken,excluding road traffic, to evaluate the noise levels of the race track individually. 4 Hours of operation shall be limited to the following: Friday 6:30 P.M. to 10:30 P M. Saturdays 10.00 A.M. to 10.30 P M. Sundays 10 00 A.M. to 5.00 P M. 5. When track is not in operation, access shall be secured and locked: 6. The proposed project shall be maintained in accordance with City Council \,„J approval of October 14, 1993. Minor changes can be approved by -the-- Planning Director. Expansion orrelocatioawill.require aPublicHearingwitl: the PIanning Commission. -- _- -_ -- - -_ T All aspects of the proposed project including landscaping; irrigation systems, building maintenance and operations shall be maintained is a_clean and functional manner and operated in accordance with-this_approval: and the overall goals and objectives of the City of Grand Terrace 8. Applicant agrees to indemnify, defend and hold the City harmless from any and all liability answg out of the operation conducted pursuant to This- ` approval save and except liability caused by the City's sole negligence~- - = 9. Conditional Use Permit expires on October 15, 1994-unless applicant`requests` = - an_extension of the Conditional Use Pent;pnor to expiration. Conditional., r =---= Use Permit shall be subject to review anytime during the year upoir receipt =_--- of citizen complaints_ - —_ a- 10. -- By accepting the benefits of this permit;,the permittee waives the right to---___ challenge any conditions set forth herein. PASSED AND ADOPTED by the City Council of the City of Grand Terrace, Cahforma, at a regular meeting held the 14th day of October, 1993 by the following vote AYES NOES ABSENT ABSTAIN. Byron Matteson;Mayor City of Grand Terrace ATTEST - Brenda Stanfill, - - City Clerk APPROVED AS TO FORM. John Harper,. _ - -_ - - — City Attorney _.r - - -ti- -�...t" -d _ > - ter_ - n _ ORDINANCE NO. AN ORDINANCE OF THE CITY OF GRAND TERRACE ADOPTING ZONING AMENDMENT Z-93-01 AND E-93-10 TO CHAPTERS 18.06, 18.10, 18.63 AND 18.73 TO ALLOW CLARIFICATION OF SITE AND ARCHITECTURAL REVIEW PROCEDURES INCLUDING, BUT NOT LIMITED TO,ACCESSORY STRUCTURES, AND THE NEGATIVE DECLARATION WHEREAS, the City Council approved the Zoning Ordinance on August 23, 1990; 'and WHEREAS, proposed Zoning Amendment Z-93-01 is set out in full in Attachment A - Chapter 18.63, Attachment B - Chapter 18.73, Attachment C - Chapter 18.10 and Attachment D - Chapter 18.06; and WHEREAS, previous code regulations prohibited accessory structures with height exceeding 10' unless approved by the Planning Commission; and WHEREAS,current code is ambiguous and does not clearly describe procedures of review for certain accessory structures; and _ _ _ - _ - _ WHEREAS,certain accessory structures.may interfere witl neighbors' privacy,such playhouses;..elevated deck...etc and may be exeix ptfromr building permits;and WHEREAS,.in:views of code ambiguity,. Planning-Department policy has been to review all new construction:regardless of requirement of x permit✓and WHEREAS-, implementation.of tins policy has been:very successful, however, staff needs official back-up ta pursue it farther;and WHEREAS,.staffi proposes to make existing policy-official. by requiring staff level review of playhouses and similar-effect structures prior ta construction; and WHEREAS,staff level reviewwill be incorporated into currently existing"Plan Check or Plammng Department clearance of building plan -a S33=review,and Y-: - -- _ ��.}�.� .�A'WHEREAS;the plan check of6mTdingplaa/LancfUse°Clearauee is applicable to all new construct bitregardless ofpermitneaui eme= _ _ WHEREAS; these amiamd -`are-' and ~complement the' latest amendments✓which.fncreas stafIeveLreviews.to provide applicants' o€minor and.middle- _ sized projects a more f revieWin_tzrms of costsi aadnoticing procedures;and WHEREAS, trxtheSite:audArchitectaralReviea;General Regulations, ResidentiaLDistactsandfennftrnncsectiions:wilEcrarifgp=ocedu=esymaIdag it easier for the COUNCIL AGENDA ITEM#?R. applicant to understand and provide staff with clear directions to process applications, implement City regulations and projects' conditions of approval, and WHEREAS, the proposed amendments are consistent with the goals, objectives and policies of the City of Grand Terrace General Plan, and WHEREAS, in accordance with the provisions of the California Environmental Quality Act, a Negative Declaration has been prepared for this project and has been recommended for approval by the Plannmg Commission and considered by the City Council. This Negative Declaration is available for review at the City Planning Department; and WHEREAS, the Planning Commission held a properly noticed public hearing on August 19, 1993, and WHEREAS, the Plannmg Commission, at its meeting on August 19, 1993, recommended to the City Council that proposed Zoning Amendment set out in full in the attachments amending Chapters 18.63, 18.73, 18.10 and 18 06, be approved and adopted by the City Council, and WHEREAS,,the City Council held a properly noticed public hearing on September 9, 1993, for the approval of Z-93-01 and E-93-10. NOW,THEREFORE,.THE:CITY COUNCIL OF THE CITY OF GRAND TERRACE,.— CALIFORNIA,DOES HEREBY ORDAIN AS FOLLOWS: Section 1: - The proposed Zoning Amendment No. Z-93-01, set out in full- --- inAttachments A,B, C and D, is approved and adopted by the City Council.. Section 2: The Negative Declaration on file in the Planning Department of the City of Grand Terrace, E-93-01, is hereby approved. Section 3; Fffective Date: This Ordinance shall be inn full force and effect at 12.01 a.m_ on the 31st day of its adoption.. - '_ _ __ �:--.-.-.- _ -ter - Section 4 Posting: The City Clerk shall cause this Ordinance to beposted - - ; = in+ three (3) public places within fifteen (15)T daysgra its adoption, as designated for such purpose by the-City�Cbunc:k:-:,- Section 5: Firstread.at a regular meeting of the City Council of sautCity held on.the 9th day of September, 1993, continued to a regular] :3-s7:1 _ meeting of the City Council of said City held on the 23rd days of September, 1993 and finally adopted and ordered posted at - a,regular meeting of said City Council on the 14t1r day= of _,Lr 4� _ ,,,,4 7 Q'ctober„1993_ r a - ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof and of the City Council thereof I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 14th day of October, 1993 by the following vote: AYES: NOES: ABSENT: - ABSTAINS _ -r -","; = - City Clerk - - - - Brenda Stanfill - Approved as to form:- - - City Attorney _ John_Harper _ Z:1 1 - '-' __s....a —1 — —_ -- _ _ - i_.• qj ....yea ..h1,'? a4. + >t .1 _e 'L W w �.CLl -�v4_r-9.�L�ld3a'dvC '✓Yi-0 i•� "a '4 .h 1 r _ _f v r _a _ - .}5 CHAPTER 18.63 SITE AND ARCHITECTURAL REVIEW Sections. 18.63.010 Purpose 18.63.020 Application 18.63.030 Scope 18.63 040 Submittal Process 18.63 050 Public Heanng Process 18 63.060 Approval Process 18 63 070 Appeal Process 18 63 080 Building Permit Process 18.63 090 Revisions 18 63 100 Expiration/Extensions Section 18.63.010 Purpose: The purpose of this chapter is to empower the Planmng Commission to sit as the City's_Site ' and Architectural Review Board and the Community Development Director with the responsibility for comprehensive site plan and architectural review in order to achieve the following: To ensure that new development and the alteration or enlargement of existing development occurs in a manner that is consistent with the intent of this title and the General Plan;.- B. To ensure that the location and configuration of structures are visually harmonious with their sites and surrounding sites and structures,that they do not interfere with neighbors' privacy, that they do not unnecessarily block scemcviews from other structures and/or public areas, and isle in scale with the townscape and natural landscape of the area; C. To ensure that the architectural design of structures and their materials and colors are visually harmonious with surrounding development,.. natural _ _ landfonms,is functional for the proposed project and is consistent with:this - tttle- - - - D. To-ensure that plans for landscaping and open spaces provide a functional - - - and visually pleasing setting for the structures on the site and is harmonious with the natural landscape of the area and nearby developments;: E To ensure the preservation of the natural beauty of the city and its setting,to prevent the indiscriminate clearing of property,the destruction of trees and s A natural vegetation and the excessive and unsightly grading of hillsides, and to preserve the natural landforms; F To ensure that the design and location of signs are consistent with the scale and character of the building to which they are attached or otherwise associated with and are consistent with this title Section 18.63.020 Application: There are three (3) levels of applications for Site and Architectural Review: A. Land Use Application. B Administrative Site and Architectural Review. and Site and Architectural Review(with public hearing). A Land Use Annhcation The purpose of this section is to empowerthe Community Development-Director or representative with responsibilities for Site and Architectural-Review of minor items. yet which may have potential to adversely affect the environment Noticing to -adjacent property owners wllr be at thedscretioi r-of the Community Development Director. with the exception-of satellite-dishes'-1------ - Land Use Application. regardless of need for a permit, shall be required in-the event any of the following actions 2 construction occur: 1 Any new construction exceeding 6r in height. - 2. Any remodeling or renovation r-of azstructure which results- a) A..change muse or intensity of use(includes any proposed use- of a structure which has been vacant for a penod of six months or more};,oiy m r K �i_ sa r; R _ m __ _ _ b) An increase in building size (including bulk area.. and floor area);or - -__ _ _- - - - - - - _ c)- __ Iucreasedb capacztrn-° 1 E L F �'�'x , "r - s'==r' y= - r - d)--- Additnona><street access_7"n-7 ` s. .,t_✓ r�.w ]! b"— Sin ...�i..w+-le✓i`{ ...3.. 3 Plan check-or clearance of bonding pu ns fncladin but not Ifmiited to: swimming_pools. spas.-patibc covers.'-reitdosures"all°hypes-of accessozy_ structures walls. fences and other structures'which,do.=not'~require administrative or formal Site and Architectural Review. yr „1., s t. . .7 t to the S,te a,..1 w_ h et 1 n B v v.�� aaaauZa CCIRSi�I�Dt7'iLid' 24 Sunrooms provided they strictly meet the Planning Commission setback policies, UBC and other construction code regulations. 3i Satellite dish antennae provided they can be screened from the street in accordance with code and design standards. Notice including location map or site plan shall be mailed to adjacent property owners requesting comments at least two weeks in advance of the Planning Director's decision. 4k, Overhead decks provided they_strictly meet the Planning.Commission. i desiga guidelines_ _7 .. r- YS _Acccsaory strictures.locatcd.in.a R1 7.2 Distract undcr 10' in hcight +, +1+e -�Z Ground floor additions to existing residential structures located in an Ri District where the addition is less than 500 sq..ft gross floor area and the exterior design and materials of the addition matches the exterior design_and materials of the existing structure. I - Fences or walls which do not meet Section 18,73.070. All construction of elevated decks. lQ, Construction of playhouses according to-Subsection- 18.63.110 of this - - - section: Any item which could not be satisfactorily reviewed at staff level.may be subject to- Site- and-Architectural Review at the discretion of the Community Development Director. The Community Development Director decisions shall be final unless appealed•to the Planning Commission within 10 calendar days. Appeals shall be-fired - with tlzI Planning Department and follow similar rules as the appeals to the-City Councf(Sectiom 18.63.070).., t , ei ' t - m f r B Administrative Site and Architectural Review Application The purpose of this application is to allow staff level review of projects of medium scale and impact without the need for a public hearing, related costs and noticing procedures. E The following items may be approved by the TIeimiIg Community Development Director without going to the Site and Architectural Review Board. However, the plans must be routed to all reviewing agencies and notices shall be mailed to adjacent property owners requesting comments within two weeks. The Sing Community Development Director decisions shall be final unless appealed to the Planning Commission within 10 calendar days. Appeals shall be filed with the Planning Department and follow similar rules as the appeals to the City Council (Section 18.63 070) 1. All accessory structures except a) Structures with 65% or more of the square footage of - the mazer residence living area. Living area does not include porches,patios, carports, garages, storage areas, or auxdiarf rooms_ °-° b) Structures-T,200 square feet or more in size. c) Structures with lot coverage higher than 25%. _ All_room_additions'except: a) Room additions with 65% or more of the square footage of the maul residence living area. Living area does not include -porches,-patios, carports, garages, storage areas, or auxiliary - - rooms - - - c Site and ArchitecturaifReview-Application -- --The purpose of this application is to allow maor projects to receive full review from. - -- .he Siteanc1ArchitecturaIReviewjBoard through-a public hearing process. Site and - Architectural Review-by the Site and Architectural Review Board includes,but is not -_ limited to: _ �1 - - - - - x '' �` �'$ w t� ;lei f„ , r _ I. All items-which--are:iiotf"sabject to Land Use or Admimstrative Site and Architectural Review Applications. _ V - -'7T..+'.w�?5G F"wT Y?3 Z. Any conversion of a single ownership property to a condomuuum ownership or stock cooperative project 3 Any placement of a modular structure in any district in accordance with this title., 4 Any other project subject to "Site and Architectural Review" as listed in this title or in the Barton Road Specific Plan. Any item which could not be satisfactorily reviewed at the staff level per discretion of the Community Development Director. Section 18.63.030 Scope: Where site and architectural review is required the Site and Architectural Review Board and/or the Community Development Director shall consider the following issues (thc Site other relevant issues not listed below may also be considered)- A. The proposed site plan for the property shall be reviewed taking into consideration the following 1_ Placement of all structures, and improvements (including adherence to setback rec}uirements) Z. Vehicular ingress and egress-- 3, Internal vehicular circulation and parking lot design 4. Pedestrian and vehicular safety 5 Landscaping 6. Pedestrian amenities, _ T_ Lighting 8. Location of all service facilities including waste recycling bins 9. Walls and fences 10_ Police and fire protection 11_ Relationship to adjoining properties, structures and the site's- and surrounding area's natural topography 12 Grading and drainage issues 1212. Relationship to existing and/or the planned use of adjoin properties and within the general area 4314. Consistency with this title and the General Plan __ 11 Traffic control measures B: The proposed architecture of all strictures shall- be reviewed talnn inta- consideration the fbllowinga _ — 1. Architectural style and building design - Zr Proposed building materials-and-colors- 3_ 3. -Height ofstructures 44 Design and locatioat of air signs ��_ `tom ' j� t�° 5 Size and bulk of the structures m relation to existing and/or planned structures on the subject site, adjoining properties and within the general area 6. Consistency with this title and the General Plan Section 18.63.040 Submittal Process: Applications for site and architectural review shall be submitted to the Planning _ Department The Planning Director shall review each application and determine its completeness m accordance with planning department policy. Upon determination that an application is complete, the application shall be scheduled either for review by the Site and Architectural Review Board or by the Planning Community Development Director as applicable according to Section 18 63 020. Land Use Applications may be completed by assigned planners at the counter or taken in for review as needed. An application for site and architectural review shall contain the following: A. Completed application form. B. Site plan, twenty-five (25) bluelme copies plus one (1) bluelme copy colored for presentation purposes. The site plan shall be a fully dimensioned drawing' clearly showing: 1. All buildings property lines ands easements , = 7,- r Z_ All parking spaces, driveways and drive aisles_T. All Iand"scaped=areas 4. All walls and fences 5. Location of all signs 6.. Public improvements to the street centerline T. Site address and assessor's parcel number 8: Property owner name and address - 9. Number of lots-and their sizes (in-square feet) 10. North arrow, graphic and numeric scales. ..tf Cf Elevations,twenty-five(25)bluehne copies plus one(1)blueline copy colored for presentation purposes. The-elevations shall-be scaled, dimensioned drawings of each side of each buiIding-and'/or sign. D. Landscape plan, twenty-five(25) blueline copre plus one(11).blueline copy - - coloredforpresentationpurposes-Tfie.Indscapepla:ishallshowtheIocatfoir. - - - - -of all proposed plant material, common:and' names, quantities-and sizes,paved areas and pav`ing-materials andprogertilfnes._ - _ _- _ - ---- -"'- - - - - ' ;0.`.i _ ,s�h3� ..,yp3;._4u rr !'Z-..YA rf'<tia E. Grading Rau, twe five bineline��copi p isone (1) by� �Y" ^(� iP1inP copy - colored for presentation purposes.-The grading:plan shall show existing and proposed topography for the site aud;'witl fr 10( feet of the property lines.. The plan shall also show all trees with a.trunk diameter greater than,four inches -- F Matenal Board, one (1) 8 1/2" by 11" mounting board showing samples of exterior design elements such as roofing material, paint chips, brick, stone or other accent features G 300 foot radius map, property owner mailing list keyed to the radius map and a signed mailing list affidavit H Application fee In case of Administrative Site and Architectural Review and Land Use Applications, the number of plans and specific requirements will be determined by the Community Development Director on a case-by-case basis according to the scale and impact of projects The Planning Community Development Director may require additional information or delete certain requirements from an application depending on the specific situation. Section 18.63.050 Public Hearing: The Site and Architectural Review Board shall hold a public hearing on any proposed site and architectural review application and shall notice said hearing in accordance with Section 65091 of the California Government Code. Section 18.63.060 Approval Process: After review of an application, the Site and Architectural Review Board shall approve the application only if. A. The following findings are made; 1 The proposed project is consistent with the intent of the Grand Terrace Municipal Code and the General Plan. 2. The location and configuration of all structures associated with this project are visually harmonious with this site and surrounding sites and structures.-that they do not interfere with the neighbors' privacy, that they do not unnecessarily block scemc views from other structures and/or public areas and are in scale with the townscape and natural landscape of the area. 3 The architectural design of structures,their matenals and colors are visually harmomous with surrounding development,natural landforms, are functional for the proposed project and are consistent with the Grand Terrace Municipal Code. 4 The plan for landscaping and open spaces provide a functional and visually pleasing setting for the structures on this site and is harmonious with the natural landscape of the area and nearby developments. 5 There is no mdiscnnunate cleanng of property, destruction of trees or natural vegetation or the excessive and unsightly grading of hillsides, thus the natural beauty of the city, its setting and natural landforms are preserved. 6 The design and location of all signs associated with this project are consistent with the scale and character of the building to which they are attached or otherwise associated with and are consistent with the Grand Terrace Municipal Code. 7 Conditions of approval for this project necessary to secure the purposes of the Grand Terrace Municipal Code and General Plan are made a part of this approval. Section 18.63.070 Appeal Process: The decision of the Site and Architectural Review Board shall be final unless appealed to the City Council within ten (10) calendar days. Such an appeal may be made by the apphcant, any member of the City Council or any other mterested person. A. _ An.appeal of a Site and Architectural Review Board decision shall be made in the following manner: - .„ _ 1.7 - Filing with the City Clerk's Office a'completed Application for -Appeal. r w - t Payment of the appropnate appeal fee. B. After accepting an application'for appeal, the City Clerk shall set a date for the City Council to hear the appeal. Notices of the appeal shall be given to the applllant; the Site and Architectural Review Board and the appellant C. - The Site and Architectural Review Board shall.submit a report to the City Council containing the reasons for the Board's decision and the minutes of its meeting regarding the appealed decision. _ D. The City Council shall hear the appeal and make its own determination regarding the application and its consistency with this title and the General - Plan- Upon such-determination, the City Council shall uphold, modify or reverse the Site=andArchitectural RevievrBoaid's-decision:. Ifd'ninthe:City Council.'S hearing of the appeal, new information is provided that was not L considered by the Site and Architectural Review Board;the City Council may refer the application back to'the Site and:'Architectural Review Board for reconsideration of the application_with the new mformationt - - :a'�`t �t�. ." '�r'.t'^+i - - Section 18.63.080 Building Permit Process: After the appropnate appeal penod has ended or after a final determination is made by the City Council, the applicant may submit for building permits. The application shall include three (3) sets of the approved site plan, elevations, landscape plan and grading plan, each set shall be approved and signed by the 121amtng Community Development Director and shall have attached to it a copy of any conditions of approval required by the Site and Architectural Review Board or the City Council. Two of the required sets of plans shall be submitted to the Department of Building and Safety along with the appropnate construction specification plans for the approved project. The third set shall be kept on file in the Planning Department. The Department of Building and Safety shall then prepare the appropnate permits in accordance with all applicable state and local codes. Section 18.63.090 Minor Alterations and Revisions: i An applicant may request minor alterations or revisions to approved plans by the Site and Architectural Review Board after the initial approval of the plans.as follows: A. Minor alterations to the approved plans which. result in a. change to the extenor facade of a structure, any element of th a landscaping plan.or the. design of the site plan may be approved by the PlaffBilikg Community Development Director. Other minor alterations; may be approved by the Building and Safety Director All approved minor alterations shall not result in a substantial change from the approved plans. M B. Any proposed revisions which result in a substantial.change to the approved plans shall be submitted to the Site and Architectural Review Board for consideration pursuant to the procedures.set forth in this chapter for initial application. Section 18.63.100 Expiration and Extensions: - __The approval of a site and architectural review application shall expire one_(_1)-year from _ = the date of its approval unless ene-e€the following actions occur: - - �— - - A. The a n licant applies for a boil ' _- ' L PP PP ding.permitancrcomitftitibstamtial`investment� -- - in accordance with the approved plans prior to the expiration date_ Tom" . 'r^_s .r ti`ir _W�1� '-• i,.'�i.P �r-±`s aC a•-•a _ ._— _ ____.� ___ - B A business license is issued in accordance with the Grand Terrace Municipal Code. as applicable. L. The applicant has complied with all applicable conditions of approval. In case the applicant is not able to comply with Sections A. B or C of the aforementioned section. then the applicant shall apply for an extension of the one-year compliance period prior to expiration date. The Planning Director may upon application by the applicant, extend the period of approval for a length of time up to one year. No approval shall be extended to a date beyond two (2) years from the date of the initial approval. Section 18.63.110 Playhouse Review Guidelines Definition Playhouses consist of small structures (maximum of 120 sq. ft.). with ground-mounted or elevated floor where raised floor does not exceed 6' in height. Playhouses are made by property owners. "handyman" or pre-manufactured kits usually with elevated portions at tunes connected to other play equipment such as-junglegyms. swings. etc-"Playhouses are usually built of wood.painted metal and various other materials Playhouses-are sometimes- placed over a tree. These strictures are built as childreir play-areas.- It should be noted that pre-manufactured kits are not pre-approved structures and do not necessarily conform to City Codes and to these guidelines. Such kits are subject to the guidelines as much as any playhouses built from scratch bya"handyman"orproperty owner. Playhouses are considered accessory structures or "subordinate-structures"-to the main residence and shall be built in compatibility with-the main residence and-with-Surrounding sites and structures. - - -- - Goals -_ - _ 1-3.0A.. - The review of a playhouse is therefore to- achieve the same_goals: as `the Site and Architectural Review of a main residence. as listed fir the City of Grand Terrace funicipal Code Section 18.63.010 - _ 'To ensure, that the locationand2 configuration:..of_structures?are visually harmomous with their sites and surrounding.sites-and structures;that they do not interfere with neighbors' privacy; that they do not unnecessarily block _ scene views_front other structure&anddor public areas,_and-be iir scale-with the townscape and natural_laad"scap&ofthe area;. To ensure that the architectural design of structures and their matenals and colors are visually harmonious with surrounding development, natural landforms, is functional for the proposed project and is consistent with this title, To ensure the preservation of the natural beauty of the city and its setting, to prevent the mdiscnminate clearing of property, the destruction of trees and natural vegetation and the excessive and unsightly grading of hillsides, and to preserve the natural landforms " Specific Review Criteria; 1 Location of playhouse shall minimally meet accessory structure setbacks (10' rear and 5' side setbacks from toe or top of slope) and shall not be located on utility easements or public nght-of-way It is recommended that playhouses be located as not to be visible from neighbors' yards. whenever possible 2 The following cntena apply to all playhouses. but especially to playhouses which are visible from neighbors' yards a. Playhouse windows shall not face neighbors' yards but towards the main residence so as not to interfere with neighbors' pnvacy. b Ceiling height on elevated playhouses shall not be suitable for adults (maximum of five and one-half feet). An elevated playhouse which functions as an observation tower or elevated deck shall follow a different set of review criteria and may be subject to a public hearing Playhouses for infants or toddlers who need constant supervision are strongly encouraged to be ground mounted Note that a playhouse shall not be elevated more than 6' from grade. otherwise, the "under floor" will be considered a "story" and the structure will no longer be considered a playhouse Colors shall be compatible with the main residence and with neighbors'fences in such a manner as to blend in as much as possible Brightly colored playhouses visible from neighbors' yards are strongly discouraged Pastel colors such as off-white, cream and light tan are encouraged This applies to all construction elements, such as walls. pilasters. roof and trim In case playhouses barely meet the accessory structure setback requirements, a row of London Plane trees or other trees are encouraged to be planted surrounding the structure to diminish visual impact of structure on adjacent residences. Construction materials shall not include glass. cardboard or sheet aluminum roofing. No electrical or plumbing elements are allowed First quality materials are recommended, since playhouses do not require permits and aesthetics and safety of construction is critical Playhouses shall be constructed so as not to obstruct scenic views of the mountains or valley and shall be on scale with adjacent development on and off-site. i e 11 Hilly areas- , In areas of small lots (7.200 sq ft or less). a 120 sq ft. elevated playhouse (12' in height) at 5' from the property line may be perceived as a "huge structure" if seen from a neighbor's yard. especially when in a descendent topography It is recommended that special attention be given to views when in areas with topographic gradients Areas with existing accessory structures In the case where other surrounding accessory structures are of 8 to 10' in height. a playhouse with height exceeding 10' is strongly discouraged Harmony with scale of surrounding development is to be achieved Flat areas In case proposed playhouse is the first accessory structure with overall height above 6' in a specific area (3 to 4 adjacent properties). it is strongly recommended that it be ground-mounted and located so as not to be visible from neighbors' yards (roof can be visible) Preservation of existing feeling of openness and space is desired whenever possible Unless this structure blends in "perfectly" with its surroundings. it is likely to create significant controversy 4 Playhouses on trees- When playhouses are installed on a live tree without alterations to the appearance of the tree.they are considered self-screened, however, all other criteria will apply. b When playhouses are installed on a dead or sigmficantly altered or chopped tree with or without posts of support. they are subject to the guidelines as any other playhouse Note that in case these structures are larger than 120 sq. ft.. they are considered illegal structures and shall be demolished. A building permit is not applicable. Chopping or destroying trees to install tree houses is strongly discouraged. Trees have several natural functions. such as cooling the environment, cleamng the air by producing oxygen. fertilizing and protecting soil from erosion and many more Trees help to create the very same scenic view which enhance property values. Observations provide evidence that there is a very significant correlation between amount of trees on pnvate and public spaces with high image cities and neighborhoods While one tree may be interrupting a scemc view, all the neighborhood trees. including_the one in question. together help maintain and enhance the quality of life and property values in that community. Review Procedures Required: 1 Playhouses exceeding 6' in overall height are subject to playhouse review cntena and require Community Development Director clearance(Land Use Approval application - $33 00 fee) Playhouses are exempt from building permit. 2 Playhouses which are 6' or below in overall height are exempt from both permit and planning review. Note that small structures exceeding 120 sq ft, with second story. are not considered playhouses and are subject to permit. When subject to a permit. such a structure will need to meet habitable standards. mcluding. but not limited to. Title 24, energy conservation, electrical. plumbmg, etc. This basically transforms the small structure mto a "recreation room" of"accessory living quarters". Process In case your proposed playhouse meets all criteria, an over the counter approval will be granted Otherwise, noticing to adjacent neighbors may be required to avoid complaints in the future. At the end of two weeks. if no complaints are received, the application will be approved subject to the Community Development Director's recommendation To expedite the process. the applicant has the option to bnng support letters from the neighbors. In case neighbors are concerned. a meeting will take place for exchange of information. Usually, it resolves all questions and the protect can proceed. Ultimately. in case the applicant is not accepting of the Community Development Director's approval recommendations. then he/she can appeal to the Planning Commission per Section 18.63 070. CHAPTER 18.73 GENERAL REGULATIONS AND EXCEPTIONS Sections: 18 73 010 Purpose 18.73 020 Application 18 73 030 Animal and Fowl Enclosures 18 73.040 Attached Accessory Structures 18 73 050 Building Sites of Record 18.73 060 Dedication for and Construction of Public Improvements 18.73.070 Fence and Wall Height 18.73 080 Fire Control Regulations 18.73 090 Height Limit Exceptions 18 73 100 Keeping of Animals 18.73.110 Narrow Lots of Record 18.73.120 Occupancy 18.73 130 Property Maintenance 18.73 140 Reapplication after Demal 18.73.150 Relocation.of Structures 18.73.160 Removal or Dumping of Sod, Sand or Other MatenaL 18.73.170 Swimming Pools, Spas and Other Bodies of Water J - 18.73.180 Temporary Manufactured Horsing _r 18.73.190 Undergrounding 18.73.200 Visual Screening:of Unsightly Uses 18.73--210 -Yards - Section 18.73.010 Purpose: The purpose of this chapter is to establish general regulations and specify accepted exceptions to the provisions of this title. - 1 Section 18.73.020 Application: The provisions specified in this titleare subject to the-general regulations and exceptions listed in this chapter - - -_ -: - 1' — —. J�, 3 }".S rR P ^i is _t Section 18.73.030 Animal and owl`RncTosures: r - - = s No stable,paddock,coop,pen or other enclosure for the maintenance or raising of animals or fowl shall be established or maintained closer than.twenty feet to any residence.. B 2 The maximum height of a fence or wall, solid or otherwise shall be eight (8) feet from the surface of the ground C Where a grade differential exists between buildings sites, the height of the fence or wall shall be measured from the higher grade D The permitted height of a fence or wall may be increased or reduced if. 1 The Director of Building and Safety determines such an increase or reduction is necessary to maintain proper vehicular and pedestrian safety. 2. The Community Development Director through the Administrative Site and Architectural Review Board may approves a greater or lesser height. Section 18.73.080 Fire Control Regulations: The fire control regulations of the Uniform Building Code shall apply to all setback and - yard requirements of this title. Section 18.73.090 Height Limit Exceptions: Chimneys, cupolas, flag pores, monuments, radio and other towers, water tanks, church- steeples, mechanical appurtenances and similar structures may be permitted in excess of heightlmuts_with the approval of a conditional use permit Section 18.73.100 Keeping ofAnimals: Except as permitted by Chapter 1853, the keeping of animals, other than household pets is prohibited within the City. Section 18.73.110 Narrow Lots of Record: On arcel of land of an average 1`�Y`p of Iess-than fifty (50) feet, which.parcel was n�;�.�d_ under one ownership atthe time of or is shown as a lot on any subdivision map filed in the - County Recorder's Office prior to February-t1, 1982;when the owner owns no adjomuig land,the width of each side yard may be reduced to ten percent(10%) of the width of such _ parcel,but is no case shalt be less than three(3)feet.. - +a r�-rF- tir c 1 ,0$ f _ ; v - , CHAPTER 18.10 RH, R1, R2 and R3 RESIDENTIAL DISTRICTS Sections: 1810 010 Purpose 1810 020 Residential Districts 1810 030 Use Regulations 1810 040 Site Development Standards 1810 050 Off Street Parking 1810 060 Residential Street Parking 1810 070 Signs 1810 080 'Site and Architectural Review Section 18.10.010 Purpose: The residential zones contained in this Chapter are intended to carry out the goals and objectives of the Community's General Plan, with respect to residential uses These goals and objectives are to be achieved through the following purposes established for the residential zones. 1. To provide for development in accordance with the General Plan 2. To promote the most appropriate and efficient use of the land while providing a variety of housing opportunities to the community 3. To promote a compatible relationship between residential, commercial and other types of land uses located in the community. 4 To promote the public health, safety, and welfare through encouraging the appropriate type and size of development for the community 5 To manage development with respect to its type, size and i..catnon in order to prevent harmful encroachment of disruptive development into the community's residential neighborhoods Section 18.10.020 Residential Districts:. The following districts are designed to implement the goals and objectives of the General Plan. Each district contains specific land use regulations and density ranges for development. 1 RH, Hillside Residential District: This district is intended for very low C Table 18,10,040 Footnotes (Continued) c. 1) A density bonus of up to twenty percent (20%) may be approved with a conditional use permit or specific plan if various off-site improvements which benefit the general public are included in the project. 2) 4 density bonus of at least twenty-five percent (25%) shall be approved if the proposed project meets the requirements of Chapter 4.2 of the California Government Code regarding "Lower" and "Low or Moderate Income Households" dwelling units, d, , For the purposes of this Chapter, the following terms shall be defined as follows: "Living area" shall be defined as the enclosed area of a residential dwelling unit, excluding porches, patios, carports, garages, storage areas, pr auxiliary rooms. "I441tiple Family" shall be defined as one (1) or two (2) bedroom units only, , In thg Nl 7, Piatrxot, aopc000ry, .atruoturco phall—net-exoccd tcn (10) fcct in 0, R1-1O, R2 and R3 Diotriota Accessory structures shall not exceed twenty (20) feet in height, with exceptions as listed in Section 18.73.090 of this Chapter. f. Not more than the permitted percent of the total parcel may be devoted to main and accessory structures, parking areas, driveways and covered patios. The remaining percent of the total parcel shall be devoted to open areas such as landscaping, lawn, outdoor recreational facilities, incidental to residential development, including swimming pools, tennis courts, putting greens, uncovered patios and walkways, Said open areas shall consist of not less than two hundred (200) square feet of open space per dwelling unit. t CHAPTER 18.06 DEFINITIONS Sections 18 06 005 Applicability 18 06.010 Abut 18.06.015 Access or accessway 18.06 020 Accessory structure 18 06.025 Accessory living quarters 18.06.030 Addition 18 06 035 Airport 18 06 040 Alcoholic beverages 18 06 045 Alley 18 06 050 Altered 18 06.055 Altered, structurally 18 06 060 Amendment 18.06 065 Apartment 18 06.070 Automobile wrecking 18.06.075 Awning 18 06.080 _ Basement =- - j - 18.06.085 Billboard 18 06.090 Boardinghouse or roominghouse - - 18.06.095- Boarding school 18.06.100 Breezeway 18.06105 Building - -- - 18.06.110 Building,main or principal 18.06.115 Building site 18.06 120 Business. 18 06 125 Business face 18 06.130 Business frontage 18.06.135 Carport - - __- 18 06.140 Centerline 18 06 145 Church 18 06.150 City 18.06.155 Civic center - - �_ - 18.06 160 Clinic 18.06165 _ - -_ - Club � ..i d'~_a _fir.. � „r�3J .-. 18.06.170 Commission orpJan- ning9Cp ssi,n ` r°___ 18.06.175 'Condomimunt - �� -_ -f ; _ 18.06.180 Contiguous- = �� -� �� _�. .� - 18.06.185 Copy- _ ;- 18.06.190 Council or city council -- 18.06.195 Day 1806.200 Day care,.child D 18.06 895 Street line 18 06 900 Street side 18 06 905 Structure 18 06 906 Sunrooms 18 06 910 Trailer 18 06 915 Trailer park or mobile home park 18.06 920 Trailer, residential 18.06.925 Trailer space 18.06.930 Use 18.06.935 Variance 18.06.940 Yard 18.06 945 Yard, front 18.06 950 Yard, rear 18.06.955 Yard, side 18.06.960 Zone 18.06 965 Zone, change of 18 06.970 Zoning map Section 18.06.005 Applicability: For the purpose of this title, certain terms used are defined as follows in this chapter. - P -Section:IS.06.014 Abut - — 'Abut'means contiguous to_ For example, two adjoining lots with a common property line are considered to be abutting. Section 18.06.015' Access or accessway: "Access"or"Accesswa"means the place orway by which pedestnans and vehicles have safe, adequate and usable ingress and egress to a property or use as required by this title. Section.18.06.020- Accessory structure: - r - "Accessory structure"means a building,part of a building,.or structure which is subordinate > 47, -Ti- to, and the use of which is incidental to that of the main building, structure or use on the- ' same lot_ rt does not mean separate living quarters or guest house but does mean and is not Minted to playhouses.storage sheds.elevated decks,patio covers,patio enclosures,Type 1 and'Type Z Sunrooms,antennas; radio-and other towers and satellite dishes. _ _ - Section 1$.06.025 Accessory-hiring'qjiarters: DATE: October 6, 1993 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: October 14, 1993 4 SUBJECT: CONSIDERATION OF A REGIONAL LAW ENFORCEMENT STUDY The desert cities of Victorville, Hesperia and Apple Valley are currently soliciting proposals to study the feasibility of developing a Regional Law Enforcement Agency. The desert cities are willing to expand the study to include all thirteen contract cities. The impetus for this action stems from a frustration over the booking fee issue, the haggling over the new wording in the contracts and the general lack of effective communication between the City Managers and the County Administrative Officer. At the meetings I have attended, it is obvious that we are in universal agreement that there is trust and support for the Sheriff and the service his department provides to contract cities. Grand Terrace, in particular, has an excellent relationship with the Sheriff's Department, and receives responsive, responsible service, which could not be exceeded by another service provider. The issue of conducting a study is not the proper approach to more effectively provide law enforcement services. We need to open the lines of communication with county administration to develop a business trust that does not universally exist. To address the issue of a regional law enforcement study, I have attached the Executive Summary of the study by the South Orange County Cities of Dana Point, Laguna Hills, Laguna Niguel, Lake Forest, Mission Viejo, and San Juan Capistrano. The summary indicates that the current law enforcement contract estimates for the 1992-93 fiscal year for the south cities is over a half a million dollars less than the least costly alternative of regional police, and ten million dollars less than individual police departments (the millions of dollars in initial start-up cost would be in addition to the added operational costs) . The savings can be attributed to economies of scale providing benefits to the County of Orange, as well as the south cities. The cities did not form a regional department, but, rather, remained with the Orange County Sheriff. In fact, the trend is going in the direct opposite COUNCIL AGENDA ITEM# 8I'c STAFF REPORT -- Law Enforcement Study October 14, 1993 Page Two direction with the City of San Clemente in 1992 disbanding its police department and contracting with the Sheriff's Department, saving considerable general fund dollars. We currently utilize the most effective and efficient method to provide law enforcement to our respective contract cities. A study at a cost of thirty to fifty thousand dollars would only go to validate that the cities are providing the best law enforcement for the money and provide additional argument for the county that our services are subsidized rather than the sharing- of overhead which benefits the county as well as the cities. STAFF RECOMMENDS THAT: COUNCIL DECLINE PARTICIPATION IN A REGIONAL LAW ENFORCEMENT STUDY AND DIRECT STAFF TO NOTIFY THE DESERT CITIES OF OUR ACTION. TS:bt r. �w _ Z.= r e - s a ..- >I i key .vim au.......Z `+.,L. v — _ — .a�.}. = _:._ ': ,'"T4 r . "‘ r z -" si.,2'W -^c �y- - - _ _ _ 2 w L 'z&r: -----" 1 —. ..n.+v.a✓ .y i.wJ-V 64•l ..., .r .r ..?t inayxI Vi nY A .�, 5 .� M .. J.i�«: C":", - -.'.wWIC) t-..'-c ...i. C b' tt a..v.wr..i i -k i wiz:, ` — n v -,n L r • .e.�.o.7zc4ti i r., .�..4-i-t:1:: .�..f „r - 7 c V v 5 .. ». ~ .. ,. ... i { r 3M511, 2.26WLS=MF.W29717.ei ...lJ 0 ill u7 e v&4, Al2do7 September 16, 1993 Thomas Schwab City of Grand Terrace 22795 Barton Road Grand Terrace CA 92324 Apple Valley, Hesperia, and Victorville are developing an RFP for consultant services to study the costs, legal issues, organizational structure and other considerations necessary to develop a regional law enforcement agency with which cities can contract for individual service levels, other than the County Sheriff. The study will analyze several alternative police services mechanisms including a joint powers authority and private firms. The three cities are willing to expand the study to include your agency. Participating in this study will help your agency determine, at relatively low cost, whether to contract for police services using alternatives other than the County Sheriff. The survey will cost approximately $30-,000 — $50, 000, depending on the number of participants. While the overall costs will increase slightly as more agencies participants, the per agency costs for the study will decrease significantly with the involvement of additional cities. Since there are different sized agencies within the County, the three cities will reduce the cost of participation for smaller agencies. All smaller agencies (cities with under 25, 000 inhabitants) will pay 1/3 less than larger agencies (with over 25, 000 inhabitants) which participate in the study_ A chart is attached which delineates each agencies' share if all 13 contract cities opt to participate in the survey. Please contact Wayne Lamoreaux by October 4, 1993 at (619) 240 7050 if you wish to participate or have any questions reg., ding the study. in erely, 1 OREAUX RECEIVED T•wn Manager c EP 2 0 1993 CITY Oi GRAND TERRACE REGIONAL LAW ENFORCEMENT AGENCY CONSULTANT COSTS PER CITY Apple Valley 4500 Big Bear Lake 3000 Chino Hills 4500 Grand Terrace 3000 Hesperia 4500 Highland 4500 Loma Lmda 3000 Needles 3000 Rancho Cucamon 4500 29 Palms 3000 Victorville 4500 Yucaipa 4500 Yucca.Valley 3000 - -- _-- _ _=�� e _ - _ __ _ __ _ _ __- �_ T-_- _ _ = - - - -- - -4 4_ _ ar m:;e.``_-' , _ �^f ` t '% 1 WRa�a".; Y -" r.L—it.f.:C`^w 4,,,. i 1i c-,n ryry f ;a 7 - �-? 4 .`i N_ FF , 1 F 41. 1 t - • • y - • .fL•• aMI oM Hugnes, Heiss & Associates 875 Marine's tstanc Siva/Suite 109 2'31 W Four n Street/Suite 205 1 A tv CEMENT CONSULTANTS San Ma eo Ca tornia y440 1 C arer-c- CA 91711 -15/570 61' FAX 1151570 5220 - 1r626 20,1 FAX 71»/626 545 FXF,CUTIVE SLAY The report which follows presents the results of our analysis of law enforcement contracts and law enforcement service delivery alternatives for the cities of Dana Point, Laguna Hills, Laguna Niguel, Lake Forest, Mission Viejo, and San. Juan Capistrano This report, Volume I, summarizes major=study findings.. Volume II, which has been submitted under separate cover, provrdes detailed analyses for each individual city of the operations, capital and transition costs involved in establishing a city police department. The major objectives of the study were to: • Evaluate the current contractingapproach not it represents an equitablean vld w and charginganalyze whether or contract law enforcement services. the cities for • Evaluate the costs for and potential service level impact on each of the cities related to alternative approaches for providing law enforcement services_ This included: Estimating operating, capital and transition costs associated with establishing individual, in-house police departments for each city. Assessing comparable costs related to forming a regional Police Department to serve the cities in lieu of contracting for service with the Sheriffs Department. Our findings and conclusions are summarized below. i s T$F CURRENT CONTRACT COSTING APPROACH Chapter I of the main body of the report, supported by Anpenaices B and C ti contains a detailed analysis of the current contract structure and the detailed composition of the costs charged to the four cities whicn contract for service during fiscal year 1991-92 Our principal findings are as follow — r • The basic contract costing structure represents an equitable approach for charging for taw enforcement contract services More -- specifically- Although complex, the approach employed to charge direct — and overhead costs for contract law enforcement positions fairly allocates those costs logically associated with providing those positions and the services they deliver to the coract —• cities. With the exception of two issues noted below, costs allocated in the formula: (1) reflect the actual cost of providing services; and (2) do not unfairly or disproportionately charge contract cities for indirect or overhead costs. Individually and in total, all indirect and direct costs included —_ in the formula reflect those costs necessary to deliver law enforcement services at the city level and represent the types of costs the cities would incur if they operated their own Police — Department J ' • The report includes a detailed analysis of what the contract dollar — purchases in_ terms of direct services, Departmental overhead, and -' general County overhead. Our analysis indicates that 87.7% of each contract dollar goes for direct services — defined as the personnel and vehicles assigned at the city level and directly involved in.field.patrol, — traffic enforcement, crime investigation. and the management and supervision of those activities at the city level. The remaining 12.3% goes not only for Sheriffs Department and County overhead, but also, and primarily, pays for such services as dispatch and records processing-— services which are key to the support of field. law ' enforcement services and represent costs incurred in delivering law —� enforcement services in any jurisdiction. Indeed, the current structure allows the cities to maximize the portion of their law enforcement dollar which goes to direct service delivery-compared.to 1111 other cities which have in-house police departments. Based on our previous experience and several surveys conducted during the►course of the project, the average police department serving a city compar- — able to the contract cities allocates about 65%-70% of' each law enforcement dollar to direct service, while 30%-35% is required for indirect services and support This analysis does not indicate Orange County is subsidizing the cities but instead demonstrates the economies of scale which can be achieved through a multi- jurisdictional, regional approach to delivering law enforcement services It should also be notea that the approach also benefits Orange County, allowing the County to recoup some of the costs of providing support services to the Sheriffs Department s law enforcement operations, costs whicn would be exnenenced even if the contract services to the South Orange County Cities were not in place As we analyzed the contract formula, we iaentified two issues which we believe inaccurately portray actual cost of service delivery These issues are as follows. • The contract costing formula includes a factor which covers relief time winch is the cost of providing coverage when Deputies assigned to the "cities are unavailable for work due to sick leave or other unanticipated absence. The formula currently charges relief time at a regular pay rate rather than an overtime rate. We believe this practice does not fully capture the real cost of covering unanticipated absences which is probably a mix of straight time and overtime at tune and one-half. This may result in undercharging by up to $48,184 annually (assuming all sick leave and holiday coverage requires overtime at time and one-half to provide coverage). In reality, the cost of relief time is probably somewhere between straight tune and relief time. To ensure equitable cost allocation, annual determination of contract rates for 56-hour positions should include consideration of that portion of relief time paid on an overtime basis with subsequent adjustment of calculations. • Conversely, charges for all sworn contract positions plus Community Service Officers and Parking Enforcement personnel include a charge for Workers' Compensation. coverage. The rate applied to contract positions is one provided by the State of California Workers' Compensation Insurance Rating Bureau; is 13.39% for the current fiscal year which significantly exceeds Orange County's actual Workers' Compensation cost of 4.21% for law enforcement personnel; and is well above Workers' Compensation costs for other law enforcement agencies surveyed during the project. Orange County uses the State provided rate rather than actual experience because the State rate includes a significant allowance for "assigned risk" (about 50%of the 13.39%)intended to apply to short-term(one or two- I year) contracts and cover the risk that liability may be incurred during the contract which will result in long-term payment, long after the contract is terminated. We oelieve this practice sigruncantly overcharges the contract cities -- the difference between actual County experience and the 13 39% rate totals over S694,000 for the four cities for fiscal year 1991-92 We recommend that Orange County follow the same practice as other major California counties and charge Workers Compensation costs based on actuarial experience ( — If implemented, the two adjustments recommended above could reduce total contract costs by about $646 000 for the current fiscal year for the four cities currently contracting for service. LAW ENFORCEMENT SERVECE DELIVERY ALTERNATIVES Chapters II and III analyze costs of establishing individua±police departments for each city and the potential to establish a Regional Police Department to serve the six cities in lieu of contracting for service with Orange County. The analysis also addresses contract service costs for the two new cities. The main body of the report and Volume It present detailed analysis of staffing- requirements, potential organizational plans, pro-forma operating budgets, capital start-up requirements, and transition costs associated with each. alternative. Results are summarized in the exhibit which follows this page. Principal findings are as follows: • In each case, individual city police departments- would cost significantly more to provide comparable service levels (e.g., patrol coverage; traffic enforcement; special programs) than current contract services. The exhibit shows annual operating cost estimates for each city with cost ranges based on alternative approaches for providing dispatch and communications services. Additionally, we estimate that establishing an in-house police department would require each city to make a one-time investment of from$L5 to $2.0 million. for capital purchases and transition costs. Volume It _r� provides detailed estimated capital purchase and transition plans for each city. iv , d EXHIBIT TO EXECUTIVE SUMMARY South Orange County Cities COMPARATIVE LAW ENFORCEMENT SERVICE COSTS lndiyldual City Police Departments Contract with Sheriff/Other Direct Cost Bisianai Six-Pity Current 92/93 Polito Pispatch in•lloubu Regional Current, IIIIA•' Contact City _ Duet.'►t* Contract Dispatch Dispatch Contract Estunate Estiuuates•••• Mission $5,1181 6 $61710,513 $7,016,661 $6,752,0101 $5,142,645 N/A $5,002,818 Viejo -San titian Capistrano 2,383,681 4,039,045 4,289,204 4,046,335 2,394,967 N/A 2,285,104 Dana Point M601621 ' 4,975,241 5,280,880 4,983,911 ' 3,677,847 N/A 3,521,265 14011114 Niguel 3,375,172 4,399,683 4,715,225 4,107,981 3,3911153 N/A ),188,5%).3 Laguna 111118 3,301,671 4t193,067 4,1661701 4,198,684 3,609,160 $2,636,6.12 ,1,166,I')d Lake Forest, 4,630,073 5,402{145 _ 5,674,893 5,412,427 4,708,760 4,101,293 4,524,118 Total $22,469,538 $29,750,591 $31,119,657 $29,801,978 $22,92 1,532 $2 1,,311,5.37 $21,888,69)I r t � °includes preliminary estimate lay Sheriff to pravide contract services tq fleW cities,hosed on FY 1092 93 coati ttContract esiimAtol,pecd go I14lws111eise&Associates'workload analysis. Consult Volume II t$tApportioned based an comparative currant contract costs tftt1092 1993 ccfst estimates provided by Sheriffs Papal went after etildy completed included fur cimparat►ve puipoaca I • A regional police department. probably operated as a Joint Powers Agency oy the six cities would cost about S22.5 minion annually, slightly less than the current contract costs (fiscal year 1991-92 costs for the four contract cities plus Sheriffs Department estimates for serving the newly incorporated cities reflected at FY 1992-93 cost levels) We estimate that a regional department would also require a one-time investment of about S7 million for capital purchase and transition start-up requirements From the cost perspective alone the Regional Police Department appears to be a practical alternative if Orange County significantly modifies the current contract costing approach, especially in regard to inairect cost allocation. Our analysis indicates that the two newly incorporated cities could reduce contract service costs below those initially estimated by the Sheriffs Department by sharing command staff and implementing field patrol programs balanced with workload (in the case of Lake Forest) or sharing field policing costs with the r ` County to serve both the city and the unincorporated periphery (in the case of Laguna Hills). ' The matrix which follows compares the three alternatives for providing-law enforcement services to the contract cities from the perspective of several qualitative and quantitative criteria. Indiviaual Contract Comparative Regional Police City Police Law Enforcement Criteria Department Denartnients Service Current Cost Potentially slightly Significantly more Slightly more expert- less annual oper- expensive than any sive than Regional ating cost than corn- other alternative. Police Department biped contract ser- Both annual oper- Cost differential vice costs, but re- ating and capital could be largely • quires start-up capi- start-up cost pers- eliminated if ap- tal investment. pective. proach for charging Workers Compen- sation costs modi- fied. vz Inazvzaual Contract Comparative Regional Police City Police Law Enforcement Criteria Department Departments Service Control of service Decision-making Direct control over Indirect control bas- costs and cost struc- control over budget all components of ed on service levels ture through participation law enforcement ser- selected No control in Joint Powers vice costs including over cost structure or Board Control over both service levels buaget aecisions costs shared with and cost structure which impact that other JPA partners cost structure Determination of Shared decision- Direct control over Can purchase service service levels and making with JPA all aspects of service units consistent with service philosophy partners. Regional levels and law desired service lev- approach would re- enforcement service els. No direct control quire brokered decm- philosophy over law enfor"ree- sion-making if mndi- ment service phil- vidual city objectives osophy of Sheriffs, and service demands Department and preferences var- ied significantly Maximizing portion Provides opportunity Requirement to- pro- Economies of scale of law enforcement for participating cat- vide administrative provide opportunity service dollar expend- ies to realize ecorr- and: support super- for-higher proportion` ed on direct service onues of scale structure to support ofservice dollar to go delivery. through regional ap- direct services re- to direct. services proach. Generally duces proportion of than individual city equivalent to contract resources available police departments. approach. to support direct ser- . vice delivery com- pared to Regional Police Department and contract service - approach- va • , Inaiviaual Contract Comparative Regional Police City Police Law Enforcement Criteria Department Departments Service Ease of aaministra- Through partici- Increased workload Eliminates need for tion patron in JPA Board/ for city aamin- any significant in- ill Executive Commit- istrative staff corn volvemenc in or tee would require pared .o other responsioility for increased aamin- alternatives Re- aaministration-rela- istracive ,nvolve- quirements include ted activities noted in merit by City Ian- payroll accounting two columns at left agers in aaminis- purchasing, per- Most handled by trative and labor sonnet risk man- Sheriffs Department negotiations issues agement and legal and/or County City services responsibilities lim- Could be complicated ited to contract nego- ' management re- Would require active nation and man- porting relationsnip involvement of too agement and wtsrR- for Regional Police management sna ing with Sheriffs - I ' Department Chief Council in labor neg- Department on ser- given multiple Jur- otiation and related vice delivery issues isdiction Board and issues Executive Committee which would probably result from regional approach. * * * * 1 1 • 1 The report which follows presents the detailed analyses supporting these , findings. 1 r 1 l _. J 1 _ J �TI ✓ 1 viii ✓ 1 r 1 DATE: Oct. 6, 1993 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: Oct. 14, 1993 ,r'-';SUBJECT: RESCHEDULE NOVEMBER COUNCIL MEETINGS The two regularly scheduled Council Meetings in November fall on national holidays. November 11 is Veterans Day, and the 25th is Thanksgiving. Staff proposes to cancel the October 28 Council Meeting and reschedule the November meetings to Wednesday, November 3, and Wednesday, November 17. OCTOBER 1991 ArOVEMBER 1993 S MT W rF- S S MT WT Y S _ 12 1 2- 3 4 5 6 3 4. 5 6 T 8 9 7 8 9 10 II 1213 101112I314- 1516 14151617181920 17 18 19-20 21. 22 23 21 22.23 24 25 26 27 24 25 26 2728 29 30 28 29 30 31 TS:bt COUNC&&acENDA fIEM# s c�