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11/10/1993 ....,,rE FILE C1Tr • •°EM.E� November 10, 1993 22795 Barton Road Grand Terrace CITY OF GRAND TERRACE ,A California 92324-5295 Civic Center (909) 824-6621 Fax(909)783-7629 Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Byron R Matteson Mayor Ronald M Chnstianson Mayor Pro Tempore ' Gene Carlstrom Herman Hilkey Jim Singley Council Members Thomas J Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE SPECIAL COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS November 10, 1993 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road * all to Order - * Invocation - Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance - * Roll Call - STAFF COUNCIL CONVENE COMMUNITY REDEVELOPMENT AGENCY RECOMMENDATIONS ACTION 1. Approval of 10/14/93 Minutes Approve 2. Approval of Check Register Nos. Approve CRA102893 and CRA111093 ADJOURN COMMUNITY REDEVELOPMENT AGENCY L.vrVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Recycling Family of the Month - September 1993 B. Certificate of Commendation - Carla Nielson C. Red Ribbon Contest Awards D. Certificate of Commendation - Maryetta Ferre 3 . CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non- controversial. They will be acted __ _ upon by the Council at one time with- out discussion. Any Councilmember, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. t COUNCIL AGENDA STAFF COUNCIL 11/10/93 - Page 2 of 3 RECOMMENDATIONS ACTION A. Approve Check Register Nos. Approve 102893 and 111093 B. Ratify 11/10/93 CRA Action C. Waive Full Reading of Ordinances on Agenda rr D. Approve 10/14/93 Minutes Approve ti E. Bid Award - Reconstruction of Award Roadway, Sanitary Sewer, and Storm Drain on Grand Terrace Rd. F. City Manager and City Clerk Approve Travel to League of California Cities Seminar in Monterey G. Accept Storm Drain Agreement - Approve Halstead 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical and Cultural Com- mittee (a) Minutes of 10/4/93 Accept 2. Crime Prevention Committee (a) Minutes of 9/13/93 Accept 3. Parks and Recreation Committee (a) Minutes of 4/5/93 and Accept 10/4/93 B. Council Reports t, 6. PUBLIC HEARINGS - 6:00 P.M. None `a 7. UNFINISHED BUSINESS None _ COUNCIL AGENDA STAFF COUNCIL 11/10/93 - Page 3 of 3 RECOMMENDATIONS ACTION 8. NEW BUSINESS - A. A Resolution of Commitment for Adopt Implementation of Transportation Control Measures (TCM) B. Reschedule December Council 12/16/93 Meetings 9. CLOSED SESSION Adjourn THE NEXT SPECIAL CRA/CITY COUNCIL MEETING WILL BE HELD ON DECEMBER 16, 1993 AT 6:00 P.M. AGENDA ITEM REQUESTS FOR THE 12/16/93 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 12/09/93. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - OCTOBER 14, 1993 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 14, 1993 at 6:00 p.m. PRESENT: Byron Matteson, Chairman Ronald Christianson, Vice-Chairman Gene Carlstrom, Agency Member Herman Hilkey, Agency Member Jim Singley, Agency Member Thomas J. Schwab, Executive Director Brenda Stanfill, Secretary Randall Anstine, Assistant City Manager Patrizia Materassi, Community Development Director Joe Kicak, City Engineer John Harper, City Attorney Sgt. Mike Howell, Sheriff's Department ABSENT: Phil Bush, Finance Director APPROVAL OF 09/23/93 MINUTES CRA-93-45 MOTION BY AGENCY MEMBER CARLSTROM, SECOND BY VICE- CHAIRMAN CHRISTIANSON, CARRIED 5-0, to approve the September 23, 1993 CRA Minutes. APPROVAL OF CHECK REGISTER NO. CRA101493 CRA-93-46 MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY MEMBER CARLSTROM, CARRIED 5-0, to approve Check Register No. CRA101493 . APPROPRIATION FOR BARTON ROAD IMPROVEMENT CRA-93-47 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER CARLSTROM, CARRIED 5-0, to authorize the appropriation of $100,000 from the Redevelopment Agency Projects Fund, with the balance coming from the City Street Fund, to finance the Barton Road Improvement Project. C R A AGENDA ITEM N0. 1 CRA Minutes - 10/14/93 Page 2 Chairman Matteson adjourned the regular CRA meeting at 6:20 p.m. , until the next special City Council/CRA meeting, which is scheduled to be held on Wednesday, November 10, 1993 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace w i CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: OCTOBER 28, 1993 CHECK REGISTER NO. 102893 OUTSTANDING DEMANDS AS OF: OCTOBER 28, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT P9181 ' UNITED STATES ESCROW LOAN, HOUSING REHABILITATION PROGRAM $ 6, 050 00 28260 GENE CARLSTROM STIPENDS FOR OCTOBER, 1993 150 00 28261 RONALD CHRISTIANSON STIPENDS FOR OCTOBER, 1993 150 00 28277 HERMAN HILKEY STIPENDS FOR OCTOBER, 1993 150.00 28283 KICAK AND ASSOCIATES ENGINEERING FOR HOUSING REHABILITION PROGRAM,9/20-10/17/93 285 50 28285 THE LONDON GROUP CONSULTANTS FOR MOBILE HOME CONVERSION PROGRAM, OCTOBER, 1993 3,000 00 28289 BYRON MATTESON STIPENDS FOR OCTOBER, 1993 150 00 2�0 JAMES SINGLEY STIPENDS FOR OCTOBER, 1993 Z 150.00 TOTAL: 0 $ 10,085.50 a Z I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE ABOVE LISTED CHECKS FOR PAYMENT OPTHE COMMUNITY ROFVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE E IENDITURES FOR r OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY. ND "a Ill "v 33 PWi BUSH C LANCE DIRECTOR Fe P CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY a 1< �a` a , t b✓ "t f L DATE: NOVEMBER 10, 1993 CHECK REGISTER NO. 11109: OUTSTANDING DEMANDS AS OF: NOVEMBER 10, 1993 t CHECK NO. VENDOR DESCRIPTION AMOUNT P9204 NITE & DAY SIGN SERVICE SIGNS FOR BARTON CENTER $ 1, 387. 5C TOTAL: $ 1,387.5C I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE ABOVE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY. 2194, �Cua{ Z PH31? BUSH z FINANCE DIRECTOR 0 m c� v a a a � v o F CITY OF GRAND TERRACE 1 DATE: OCTOBER 28, 1993 _ CHECK REGISTER NO: 102893 OUTSTANDING DEMANDS AS OF: OCTOBER 28, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT P9158 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/6/93 $ 538 25 P9159 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/6/93 49 15 P9160 SHARON KORGAN REIMBURSEMENT FOR PAPER SUPPLIES 32 00 P9161 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/7/93 232 22t P9162 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/7/93 182 . 04 P9163 STATE COMPENSATION INS.FUND WORKERS' COMPENSATION INSURANCE,SEPT. 1993 3 , 595 63 P9164- TRACY MARTINEZ SUPPLIES FOR VOLUNTEER PICNIC 40.00 P9165 LARRY MAINEZ PLANNING TECHNICIAN 9/27-10/8/93 741 05 P9166 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/11/93 244 63 P9167 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/11/93 n 54.43 P9168 PERS RETIREMENT FOR PAYROLL ENDING 10/8/93 C `O 4 , 638. 56 zm P9169 11 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/13/93 F D 216.94 Z. P9170 a SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/13/93 'DO +0 28.92 / 301 P9171 il ASHLEY HOUSE BUSINESS BREAKFAST, COUNCIL/STAFF O ' 39 00 P9172 ib LOCAL GOVERNMENT COMMISSION MEETING, PLANNING COMMISSION MEMBER r 30.00 Cy 35 N7 CITY OF GRAND TERRACE e s )4 t+ DATE: OCTOBER 28, 1993 CHECK REGISTER NO: 102892 OUTSTANDING DEMANDS AS OF: OCTOBER 28, 1993 CHECK NO: VENDOR DESCRIPTION AMOUNT P9173 SAM'S CLUB SUPPLIES, CHILD CARE $ 112 . 7E P9174 COUNTY OF SAN BERNARDINO DF& G FILING, CITY 30 OC P9175 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/18/93 609.26 P9176 -SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/18/93 252 17 P9177 TOYS R US GIFT CERTIFICATES, ESSAY CONTEST 195.00 P9178 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/20/93 304.02 P9179 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/20/93 77 . 77 _P9180 SHARON `KORGAN REIMBURSEMENT FOR RED RIBBON WEEK SUPPLIES AND LUNCH FOR CITIZENS PATROL 103 01 P9182 RADISSON HOTEL MEETING, COUNCIL MEMBER 15 00 P9183 MICHELLE LAURENT SUPPLIES FOR CITIZENS PATROL 529.40 ti P9184 PHILLIP BUSH PAYROLL ADVANCE, PAYROLL ENDING 10/22/93 1,578 01 28246.' ,-4, BOOT BARN BOOTS, MAINTENANCE CREW 209 . 90 28247 ' CENTURY 21 HOME INVESTMENT REFUND, WASTE WATER DISPOSAL SERVICES 20 00 28248 RALPH MAZA REFUND, WASTE WATER DISPOSAL SERVICES 12 00 28249 FIRST TEACHER SUBSCRIPTION, CHILD CARE 42 00 CITY OF GRAND TERRACE 3 DATE: OCTOBER 28, 1993 CHECK REGISTER NO: 102893 OUTSTANDING DEMANDS AS OF: OCTOBER 28, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 28250 A & A PRODUCE PRODUCE FOR CHILD CARE $ 194 75 28251 A & M TROPHY SERVICE ENGRAVE AWARDS FOR VOLUNTEER PICNIC 15 25 28252 ACCENT PRINT & DESIGN PRINTING, CRIME PREVENTION/CITIZENS PATROL 444 06 28253 MATTHEW ADDINGTON PLANNING COMMISSION MEETING, 10/7/93 50 00 28254 ADVANCE COPY SYSTEM MAINTENANCE CONTRACT,COPIER,CHILD CARE 350 00 28255 ARID IMAGE SYSTEMS MAINTENANCE ON PANASONIC COPIER, SEPT. 93 171. 54 28256 BFI WASTE SYSTEMS REFUSE PICK-UP, SENIOR CENTER,OCT. 93 76 73 28257 BRUNICK,ALVEREZ & BATTERSBY BOOKING LITIGATION FEES,AUG/SEPT. 93 26 11 28258 DANIEL BUCHANAN PLANNING COMMISSION MEETING, 10/7/93 50 00 28259 STATE OF CALIFORNIA MAINTENANCE/ENERGY,LIGHTS,BAZTON/215,AUG 93 33 44 28260 GENE CARLSTROM STIPENDS FOR OCTOBER, 1993 300. 00 28261 RONALD CHRISTIANSON STIPENDS FOR OCTOBER, 1993 300. 00 ?8262 JAQUES CONDOR INSTRUCTOR, CHILD ART AND DRAMA 336 00 ?8263 DIANA CONDOR INSTRUCTOR, BALLET, JAZZ, AND TAP DANCE 800 00 ?8264 D.A.R.E. AMERICA SUPPLIES FOR D.A.R E. PROGRAMS 992 50 !8265 DATA-CAL CORP. WORDPERFECT UPGRADE, RECREATION 137 00 CITY OF GRAND TERRACE 4 DATE: OCTOBER 28, 1993 CHECK REGISTER NO: 102893 OUTSTANDING DEMANDS AS OF: OCTOBER 28, 1993 ''CHECK NO. VENDOR DESCRIPTION AMOUNT 28266 DICKSON COMPANY STREET SWEEPING, SEPT. 1993 $ 1, 517 52 28267 EASTMAN KODAK COMPANY MAINTENANCE,KODAK COPIER, SEPT. 93 AND SUPPLIES FOR COPIER 1,138 61 28268 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR CHILD CARE 75.65 28269 FEDERAL EXPRESS CORP. EXPRESS MAIL, CITY MANAGER 27 00 28270 FIREMASTER TEST FIRE EXTINGUISHERS,CITY OWNED FACILITIES 105. 00 28271 FRIDAY'S LANDSCAPE MAINTENANCE, TERRACE PINES,SEPT. 93 200. 00 28272 GATEWAY 2000 COMPUTER UPGRADE,EMPLOYEE LOAN PROGRAM 450 00 28273 W.W. GRAINGER REPLACE LIGHTS, CIVIC CENTER 246.45 28274 HANSON OFFICE PRODUCTS OFFICE SUPPLIES 381. 29 22275 HARPER & BURNS LEGAL SERVICES, SEPT. 1993 1,153 75 28276 WILLIAM HAYWARD INSTRUCTOR, KARATE 851 20 28277 HERMAN HILKEY STIPENDS FOR OCTOBER, 1993 300 00 28278 MOIRE HUSS PLANNING COMMISSION MEETING, 10/7/93 50.00 28279 INLAND COUNTIES INSURANCE LIFE/DENTAL INSURANCE FOR NOVEMBER, 1993 691 80 28280 INLAND EMPIRE STAGES LTD. BUS FOR RECREATION EXCURSIONS, (TWO) 3,297 90 r C CITY OF GRAND TERRACE 5 • DATE: OCTOBER 28, 1993 CHECK REGISTER NO: 102893 OUTSTANDING DEMANDS AS OF: OCTOBER 28, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 28281 INTERSTATE BRANDS CORP. BAKERY GOODS FOR CHILD CARE $ 58 79 28282 KELLY PAPER COMPANY PAPER SUPPLIES, CRIME PREVENTION 300.62 28283 KICAK & ASSOCIATES ENGINEERING SERVICES,9/20-10/17/93 13 , 434 . 50 a8284 LELAND NURSERY LANDSCAPE MATERIAL, CIVIC CENTER 19.40 28286 LONG BEACH UNIFORM UNIFORMS, CITIZENS PATROL 68 . 74 18287 MCI TELECOMMUNICATIONS PHONE, 9/11-10/10/93 29.97 ?8288 GREG MELENDEZ DAIRY PRODUCTS,CHILD CARE 615 46 >.8289 BYRON MATTESON LCC CONFERENCE REIMBURSEMENT, STIPENDS FOR OCTOBER, 1993 354 33 :8290 MINUTE MAN PRESS ENVELOPES, GENERAL USE 48.49 :8291 MR. T.V. VIDEO BATTERIES FOR CAMCORDER 53.34 8292 , MUNIMETRIX, INC. SOFTWARE RENTAL, CITY CLERK,OCT—DEC. 1993 142 50 8293 RAY MUNSON PLANNING COMMISSION MEETING, 10/7/93 50.00 8294 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR NOVEMBER, 1993 5,470.05 8295 MICHAEL PAGE OPEN/CLOSE PARK ON DEBERRY,AUG/SEPT.93 155 00 '8296 PACIFIC BELL PHONE FOR CITY OWNED FACILITIES 303 86 CITY OF GRAND TERRACE DATE: OCTOBER 28, 1993 CHECK REGISTER NO:1028S OUTSTANDING DEMANDS AS OF: OCTOBER 28, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 28297 PARTY PLUS SUPPLIES FOR VOLUNTEER PICNIC AND HALLOWEEN $ 140. 0 28298 PETTY CASH REIMBURSEMENT FOR CHID CARE 157.E 28299 KATHY PIERSON INSTRUCTOR, TINY TUMBLERS AND GYMNASTICS 664.E 28300 DENNICE PRECIE INSTRUCTOR, HALLOWEEN CRAFTS/CREATIVE MOVEMENTS 260 C 28301 PRO PAVING STREET REPAIRS, VARIOUS LOCATIONS 18,261 E 28302 PRUDENTIAL SERVICE BUREAU HEALTH NETWORK INSURANCE,NOVEMBER, 1993 809.E 28303 R H A ARCHITECTURAL SERVICES,BARTON ROAD AND PICO PARK, SEPT. 1993 737 2 28304 RIVERSIDE HIGHLAND WATER WATER FOR CITY OWNED FACILITIES, PARKS, AND MERIDIANS 4,318 C 28305 S.E. RYKOFF FOOD FOR CHILD CARE 1,233.E 28306 SHERIFF RICHARD WILLIAMS LAW ENFORCEMENT/CRIME PREVENTION OFFICER SERVICE FOR NOVEMBER, 1993 ,INCLUDES ADJUSTMENT FOR F/Y 1993/1994 CONTRACT 72,269 C 28307 THOMAS SCHWAB REIMBURSEMENT FOR LEAGUE OF CA CITIES AND VOLUNTEER PICNIC FOOD 377 8 28308 CALVIN SENECHAL INSTRUCTOR, COUNTRY WESTERN DANCE 148 C CITY OF GRAND TERRACE 7 DATE: OCTOBER 28, 1993 CHECK REGISTER NO: 102893 OUTSTANDING DEMANDS AS OF: OCTOBER 28, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 28309 SIGNAL MAINTENANCE CORP. SIGNAL MAINTENANCE FOR SEPT. 1993, AND SIGNAL REPAIRS $ 1,744.44 28310 JAMES SINGLEY STIPENDS FOR OCTOBER, 1993 300 00 28311 SMART & FINAL IRIS COMPANY SUPPLIES FOR VOLUNTEER PICNIC AND HALLOWEEN 847.25 28312 LOUISE SMITH REIMBURSEMENT FOR OFFICE SUPPLIES 64 84 28313 S.C.MUNICIPAL ATHLETIC ASSOC. REGISTRATION FOR SLOW-PITCH SOFTBALL 42.00 28314 SOUTHERN CA EDISON COMPANY ELECTRIC, STREET LIGHTS,SEPT. 93 3,245.05 28315 SOUTHERN CA GAS COMPANY GAS FOR CITY OWNED FACILITIES 237 14 28316 SPEEDEE OIL CHANGE/LUBE SERVICE CITY TRUCK 24 07 28317 THE SUN NOTICE, PUBLIC HEARING 138.14 28318 TRI-COUNTY OFFICIALS UMPIRES, SLO-PITCH SOFTBALL 108 00 28319 A , FRAN VAN GELDER PLANNING COMMISSION MEETING, 10/7/93 50.00 28320 VISA LEAGUE OF CA CITIES CONFERENCE AND VOLUNTEER PICNIC SUPPLIES 1,174 88 28321 WAXIE JANITORIAL SUPPLIES, CHILD CARE 45 69 ?8322 WESTERN EXTERMINATORS PEST CONTROL, CITY OWNED FACILITIES 145.00 CITY OF GRAND TERRACE DATE: OCTOBER 28, 1993 CHECK REGISTER NO: 10289: OUTSTANDING CHECKS AS OF: OCTOBER 28, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 28323 WEST PUBLISHING CALIFORNIA CODE UPDATES $ 88 . 8] 28324 DOUG WILSON PLANNING COMMISSION MEETING, 10/7/93 50.0( • 28325 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES 110 5( PAYROLL FOR OCTOBER, 1993 98.202.8: TOTAL: $256, 618. 01 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE ABOVE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIEf HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. 004,64.41 PHIL BUSH FINANCE DIRECTOR • CITY OF GRAND TERRACE 1 DATE: NOVEMBER 10, 1993 CHECK REGISTER NO: 111093 OUTSTANDING DEMANDS AB OF: NOVEMBER 10, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT P9185 LARRY MAINEZ PLANNING TECHNICIAN, 10/11-10/22/93 $ 698 . 30 P9186 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/25/93 230. 60 P9187 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/25/93 212 . 48 P9188 SHARON KORGAN REIMBURSEMENT, GIFTS, RED RIBBON WEEK 174 . 37 ` P9189 SHARON KORGAN REIMBURSEMENT, SUPPLIES, RED RIBBON WEEK 113 92 P9190 COUNTY OF SAN BERNARDINO DF & G FILING, K & J PLATING 30. 00 P9191 SAM'S CLUB SUPPLIES FOR CHILD CARE 111.82 P9192 DEPT. OF MOTOR VEHICLES CLASS "B" LICENSE, CHILD CARE EMPLOYEE 58.00 P9193 PACIFICARE OF CALIFORNIA ADDITION TO HEALTH CARE, NOV. 1993 147.01 P9194 LAKE ARROWHEAD RESORT CITY/COUNCIL MEETING, (REPLACE VOID CHECK, n RESERVATION CHANGE) O 800.00 411 P9195 11 KAREN GERBER REIMBURSEMENT FOR MILEAGE AND MONITOR FOR n Z RECREATION PROGRAMS j 0 265.48 P9196 31. , SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 1028/93 1, CD 73.41 n P9197 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/28/93 C „�� 15.32 M: D c,, r 7> CITY OF GRAND TERRACE 2 1} DATE: NOVEMBER 10, 1993 CHECK REGISTER NO: 111093 OUTSTANDING DEMANDS AS OF: NOVEMBER 10, 1993 CHECK NO: VENDOR DESCRIPTION AMOUNT d P9198 SHARON KORGAN REIMBURSEMENT, SUPPLIES,RED RIBBON WEEK $ 47 . 22 P9199 ,t, BEA TODD REIMBURSEMENT, SUPPLIES,RED RIBBON WEEK 43 . 90 P9200 GRAND TERRACE CHILD CARE CHILD CARE, EMPLOYEES, NOVEMBER, 1993 844.00 P9201 PEBSCO DEFERRED COMPENSATION, OCTOBER, 1993 6, 611 89 P9202 HOWARD PANEK REIMBURSEMENT FOR FOOD,RED RIBBON WEEK 150.00 P9203 POSTMASTER-COLTON POSTAGE FOR METER 2,000 00 P9205 ALLSTATE INSURANCE COMPANY LIFE INSURANCE,HERMAN HILKEY, (6 MONTHS) 691. 14 P9206 INLAND LIGHTING REPLACE LIGHTS, CIVIC CENTER 1,832.76 28327 A & A PRODUCE PRODUCE FOR CHILD CARE 137 . 10 28328 ACCENT PRINT & DESIGN PRINT SENIOR NEWSLETTER AND BROCHURES FOR CHILD CARE 690.40 28329 ALLSTATE INSURANCE COMPANY LIFE INSURANCE,RONALD CHRISTIANSON, (6 MONTHS) 611 88 28330 RANDALL ANSTINE AUTO ALLOWANCE, NOVEMBER, 1993 200.00 28331 CAL-TECH SILKSCREEN ADDITIONAL T-SHIRTS,TOUR DE-TERRACE 227.90 28332 DEPT. OF SOCIAL SERVICES FINGERPRINT CHECKS, CHILD CARE 62.00 1 ( CITY OF GRAND TERRACE 3 DATE: NOVEMBER 10, 1993 CHECK REGISTER NO: 111093 OUTSTANDING DEMANDS AS OF: NOVEMBER 10, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 28333 CHEM-LITE INDUSTRIES STREET MAINTENANCE SUPPLIES $ 279 68 28334 DAY-TIMERS, INC. REFILL CALENDAR 31 19 28335 T S DESIGN LITERATURE, CHILD CARE 25. 70' 28336 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES, SENIOR CENTER 16.53 28337 FLOWERS BY YVONNE FLOWER FOR GENE CARLSTROM 39. 33 28338' HENAGON LTD.COLTON CLEAN TOP SOIL, SENIOR CENTER 134 . 69 28339 HONEYWELL, INC. MAINTENANCE, HVAC UNIT, NOV.93 1,078.58 - 28340 INTERSTATE BRANDS CORP. BAKERY GOODS, CHILD CARE 128 80 28341 JANI KING JANITORIAL SERVICE,CHILD CARE,NOV. 1993 759.00 28342 PATRIZIA MATERASSI AUTO ALLOWANCE,NOV. 93 200 00 28343 ` A METROPOLITAN LIFE INS. LIFE INSURANCE, NOV. 93 568 65 28344 METROPOLITAN LIFE INS. LIFE INSURANCE, NOV.93 211 20 28345 OTIS ELEVATOR COMPANY MAINTENANCE ON ELEVATOR,NOV.93 225.63 28346 PACIFIC BELL TELEPHONE, CITY OWNED FACILITIES 627 24 28347 PAGENET-ONTARIO PAGERS FOR NOV.93, (4) 44.00 28348 PARTY PLUS SUPPLIES, HALLOWEEN HAUNT 83.81 , CITY OF GRAND TERRACE 4 DATE: NOVEMBER, 10, 1993 CHECK REGISTER N0: 111093 OUTSTANDING DEMANDS AS OF: NOVEMBER 10, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT 28349 PETTY CASH REIMBURSE PETTY CASH, CHILD CARE $ 262 43 23350 RICHARD ROLLINS OPEN/CLOSE PARK ON DEBERRY,SEPT/OCT.93 155.00 28351 S.E. RYKOFF & COMPANY FOOD FOR CHILD CARE 943.05 28352 COUNTY OF SAN BERNARDINO DUMP CHARGES FOR 9/10-10/14/93 515. 78 28353 SAN BERNARDINO MEDICAL EMPLOYEE PHYSICALS 225. 00 28354 THOMAS SCHWAB AUTO ALLOWANCE,NOV.93 200. 00 28355 L J SNOW FORD REPAIRS ON FORD TRUCK 63.66 28356 SO CA MUNICIPAL ATHLETICS MEMBERSHIP, 1994,RECREATION 15 00 28357 SOUTHERN CA EDISON COMPANY ELECTRIC FOR CITY OWNED FACILITIES, PARKS SIGNALS, AND MERIDIANS 5,013.84 28358 THE SUN NOTICE, PUBLIC HEARINGS, NEGATIVE FILING, AND CONSOLIDATED STATEMENT 1,413.52 28359 TEXACO REFINING/MARKETING FUEL FOR TRUCK,EQUIPMENT AND VAN 495 58 28360 WAXIE JANITORIAL SUPPLIES, CHILD CARE 158 94 28361 YOSEMITE WATERS BOTTLED WATER, CITY OWNED FACILITIES 170 84 TOTAL: $ 31,167.57 ,1 CITY OF GRAND TERRACE 5 DATE: NOVEMBER 10, 1993 CHECK REGISTER NO: 111093 OUTSTANDING DEMANDS AS OF: NOVEMBER 10, 1993 CHECK NO. VENDOR DESCRIPTION AMOUNT I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE ABOVE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. 8 PHIL BUSH FINANCE DIRECTOR PENDING CITY CITY OF GRAND TERRACE COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING - OCTOBER 14, 1993 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 14, 1993 at 6:05 P.M. PRESENT: Byron Matteson, Mayor Ronald Christianson, Mayor Pro Tempore Gene Carlstrom, Councilmember Herman Hilkey, Councilmember Jim Singley, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk Randall Anstine, Assistant City Manager Patrizia Materassi, Community Development Director Joe Kicak, City Engineer John Harper, City Attorney Sgt. Mike Howell, Sheriff's Department ABSENT: Phil Bush, Finance Director ` The meeting was opened with invocation by Pastor Rich Dubose, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Hilkey. Mayor Matteson convened City Council meeting at 6: 05 P.M. Mayor Matteson reconvened City Council meeting at 6:20 P.M. ITEMS TO DELETE OR ADD 8C. Add Annual League of California Cities Conference Resolutions to Agenda CC-93-146 MOTION BY MAYOR PRO TEM CHRISTIANSON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to add the Resolutions relating to the Annual League of California Cities Conference to the Agenda. SPECIAL PRESENTATIONS 2A. Presentation of Red Ribbon - Sharon Korgan Dick Rollins, 22700 DeBerry Street, Grand Terrace; presented the anti-drug campaign Red Ribbon to COUNCIL AGENDA ITEM#3D Council Minutes - 10/14/93 Page 2 Council on behalf of Sharon Korgan, who was unable to attend the meeting. 2B. Proclamation - Energy Awareness Month Mayor Matteson read a Proclamation designating October 1993 as "Energy Awareness Month. " He presented the Proclamation to Betty Mason who accepted the Proclamation on behalf of the Grand Terrace Woman's Club. CONSENT CALENDAR CC-93-147 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the Consent Calendar. A. APPROVE CHECK REGISTER NO. 101493 B. RATIFY 10/14/93 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 09/23/93 MINUTES E. REJECT LIABILITY CLAIM 93-05 (KASLER, SHELLEY) F. REJECT LIABILITY CLAIM 93-06 (KASLER, MEGAN) G. REJECT LIABILITY CLAIM 93-07 (KASLER, ROCKWELL) PUBLIC COMMENT Dick Rollins, 22700 DeBerry Street, Grand Terrace; warned that Social Security checks are being stolen from curbside mail boxes in Grand Terrace. He related that mail is often removed from one box and placed in mail boxes on different routes, stating that the Post Office has indicated that routes 15, 17, and 18 are the routes affected. He recommended that seniors have their Social Security checks deposited directly into their bank accounts. Mayor Matteson, praising Mr. Rollins' civic-mindedness, requested that anyone who sees someone tampering with any mail boxes report the incident to the Sheriff's Department or_the City. Tr- Council Minutes - 10/14/93 Page 3 ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Committee (a) Request for Banner to Cross Street Council concurred to direct staff to contact the City committees and to investigate the cost of constructing stanchions on each side of Barton Road to support a banner that would stretch across the street. (b) Minutes of 9/7/93 CC-93-148 MOTION BY MAYOR PRO TEM CHRISTIANSON, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to accept the Historical and Cultural Committee Minutes of September 7, 1993 . 2 . Crime Prevention Committee (a) Minutes of 5/10/93 and 6/14/93 CC-93-149 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to accept the Crime Prevention Committee Minutes of May 10, 1993 and June 14, 1993 . 3 . Parks & Recreation Committee (a) Report on Use of Pico Park Michael O'Connell, 22596 Thrush, Grand Terrace; indicated that the Parks & Recreation Committee recommended that the field at Pico Park be maintained as it was originally designed. He remarked that the field was designed for a multi-purpose use, and the Committee opposed the use of the field strictly for Little League, commenting that Little League can still use the DeBerry field. He specifically cited the proposed 10' warning cut in the field as detrimental to the Soccer teams' use of the park. CC-93-144 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the following Parks and Recreation Committee recommendations for the use of Pico Park: Council Minutes - 10/14/93 Page 4 1. The original plans approved by the Parks and Recreation Committee and the City Council, with input from Soccer and Little League, should not vary. . .the Pico Park is designed to accommodate all citizens of Grand Terrace. The approved plans consist of an adult, large softball field (this field would have no pitching mound nor grass infield) , two Little League fields, with no ,--- permanent outfield fence (so that the Grand Terrace Soccer Club can use the field during their season) , Tot Lot, basketball courts, snackbar, and restrooms. 2 . The adult softball Pico Park field should remain. Colton/Terrace Little League still has the use of the Terrace Hills Jr. High field, which has lights, snackbar, and restrooms. Historically, the Little League has used this field for its Junior, Senior, and Big League divisions. Little League can still use the adult softball field for its own softball and T-ball divisions when not in conflict with adult softball. The Recreation Services Department desires to expand the Grand Terrace Adult Softball League and this filed is needed to meet the needs of the Adult Softball teams. 3 . The request for a 10 foot warning track is impractical. . .there are no permanent outfield fences, and if a warning track is cut into any of the grass portions of the field, it would severely interfere with Soccer's ability to use the field. 4 . Both Little League fields should have raised mounds. The adult softball field will not have a mound. 5. Little League should have use of the Pico Park for their season ONLY. Generally, from the first of March until the end of July, sign ups and tryouts could be scheduled on a day-to-day basis. The reason for this is that the Grand Terrace Soccer Club will still need to utilize the Pico Park from August to the end of January. Hours for use of Pico Park should be based on what was guaranteed to the citizens who reside in and around the Park at the time the hearings were conducted for the approval of the park. Council Minutes - 10/14/93 Page 5 5B. Council Reports Mayor Matteson, indicating that he attended a meeting at the mobile home park at 22111 Newport regarding the purchase of the park by the homeowners, requested an update on the status of the mobilehome park conversion study. City Manager Schwab stated that the City has not yet received a report from the London Group but surmised that a written report would be forthcoming in about 90 days. Mayor Matteson, requested that the City obtain a written progress report on the study before issuing any further payments to the London Group. City Manager Schwab, assured Council that the City would request the report from the London Group prior to the issuance of payment on a third invoice. Mayor Matteson, inquired whether negotiations were proceeding with the improvements required of the business owner on Barton Road. City Engineer Kicak, replied that he spoke with Mr. Goode, indicating that Mr. Goode is willing to work with the City to complete the improvements. Mayor Matteson, indicated that the public has expressed dissatisfaction with the service provided by Fire Station No. 23 in Grand Terrace. Expressing chagrin, he suggested that personnel changes be implemented at the Fire Department. City Manager Schwab, explained that he had been in contact with the Fire Department and the remark made by a Grand Terrace firefighter regarding a patient at the Retirement Hotel was an expression of concern regarding the safety of that individual; however, he indicated that the comment was inappropriate and advised that the Fire Department employee should have reported the condition of the patient to his superior so that the information could be relayed to the Retirement Hotel staff. Mayor Pro Tem Christianson, announced that the Fire Department and the Citizen Patrol are sponsoring a Pancake Breakfast on Sunday, October 24, 1993 from Council Minutes - 10/14/93 Page 6 7:00 a.m. to Noon at the Fire Station and explained that the breakfast will kickoff Red Ribbon Week. He invited the public to attend the Red Ribbon celebration that will be held on October 29, 1993 in the City Hall Meeting room from 5-7 p.m. , adding that refreshments will be served. He remarked further that the celebration will feature drug displays and entertainment by McGruff. He mentioned the Volunteer Appreciation Picnic that was sponsored by the City in honor of its many volunteers, commending Hannah Laister, Volunteer of the Year, and Joe Foerster, who received Special Recognition for his many hours of volunteer service. He indicated that he received a copy of a letter regarding merchandise available for purchase at the 99 Cent store in the City and requested that staff investigate the claim and report back to Council. Gene Carlstrom, complimented the Volunteer Appreciation Picnic and commended City Manager Schwab and staff for the event. Councilmember Singley, commented that he attended the county-wide Gang and Drug Task Force meeting, adding that the group passed a Resolution supporting Proposition 172 - the 1/2 cent sales tax. He indicated further that he attended the SANBAG meeting, adding that the depletion of funds due to the reduction in the tax base was the topic of discussion. He remarked that the I-215 freeway improvement project currently has no funding, commenting that there will be a meeting in Riverside regarding revitalizing the I-215 project on November 3, 1993 . He reported that he contacted the Riverside Flight Service Office, reporting that they refuted the rumor that the flight patterns at Redlands Airport will change. He commented further that the County Board of Supervisors plans to vote on Tuesday, October 19, 1993 to withdraw from the Airport Landuse Commission due to funding shortfalls. Praising the action of the Board, he cited that the Airport Landuse Commission duplicates other agencies. He announced that he attended the groundbreaking ceremony at Pico Park on Thursday, October 14, 1993 and speculated that the park will open by March 1994. Council Minutes - 10/14/93 Page 7 Councilmember Hilkey, indicated his belief that the City of Redlands has changed the flight traffic pattern around Norton AFB. Councilmember Sinctlev_, explained that air traffic from the Redlands Airport does not fly over Redlands but rather over the wash in the area. He remarked, however, that if the Norton AFB site is used for a commercial airport, the installation of a second runway may necessitate directing air traffic over Redlands, surmising that commercial aircraft will land to the east and takeoff to the west. Councilmember Hilkey, indicated that he attended a meeting that morning regarding the status of Norton Air Force Base, stating that all military activity has ceased. He applauded the Volunteer picnic. He also mentioned that the Postal Office is examining the City's zip code request, adding that if the review is favorable, the City may have a zip code by July 1994. He asserted, however, that if the request is denied, the City will continue the appeal and review process until the zip code is approved. PUBLIC HEARING 6A. Renewal of CUP for Outdoor RC Car Racetrack (K & M Accessories) Mayor Matteson opened discussion to the public. William Blake, 22474 A Barton Road, Grand Terrace; spoke on behalf of the new owner, Ann Penny, and related that the new owner is willing to accept the conditions of the CUP. Mayor Matteson returned discussion to Council. Local Businesswoman, 22365 Barton Road, Grand Terrace; spoke on behalf of Jaeger Development Company in opposition to the renewal of CUP-90-06, expressing the belief that the racetrack use is not consistent with the area. CC-93-151 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve renewal of CUP-90-06 for the operation of an outdoor, remote control car race track subject to the following conditions: Council Minutes - 10/14/93 Page 8 1. All conditions as recommended by the Forestry and Fire Warden's Department in their memorandum dated July 19, 1990. 2. Occupancy of the race track facility shall be limited to 100 persons within the fenced area of the site. 3 . Existing speaker system will be allowed to remain in operation provided that it shall not exceed 55 dbs adjacent to the residential areas. This should be interpreted as being in the front yard of houses across the street from Mt. Vernon, yards of the apartments at Britton Way and on the yards of the Convalescent Hospital, plus any other sensitive residential-type use in the area. Noise test should be taken, excluding road traffic, to evaluate the noise levels of the race track individually. 4. Hours of operation shall be limited to the following: Fridays 6:30 P.M. to 10:30 P.M. Saturdays 10:00 A.M. to 10:30 P.M. Sundays 10:00 A.M. to 5:00 P.m. 5. When track is not in operation, access shall be secured and locked. 6. The proposed project shall be maintained in accordance with City Council approval of October 14, 1993. Minor changes can be approved by the Planning Director. Expansion or relocation will require a Public Hearing with the Planning Commission. 7. All aspects of the proposed project, including landscaping, irrigation systems, building maintenance and operations shall be maintained in a clean and functional manner and operated in accordance with this approval and the overall goals and objectives of the City of Grand Terrace. 8. Applicant agrees to indemnify, defend and hold the City harmless from any and all liability arising out of the operation conducted pursuant to this approval save and except liability caused by the City's sole negligence. 4_ Council Minutes - 10/14/93 Page 9 9. Conditional Use Permit expires on October 15, 1994 unless applicant requests an extension of the Conditional Use Permit prior to expiration. Conditional Use Permit shall be subject to review anytime during the year upon receipt of citizen complaints. 10. By accepting the benefits of this permit, the permittee waives the right to challenge any conditions set forth herein. UNFINISHED BUSINESS 7A. SECOND READING - AN ORDINANCE OF THE CITY OF GRAND TERRACE ADOPTING ZONING AMENDMENT Z-93-01 AND E-93-10 TO CHAPTERS 18. 06, 18. 10, 18. 63 , AND 18 . 73 TO ALLOW CLARIFICATION OF SITE AND ARCHITECTURAL REVIEW PROCEDURES INCLUDING, BUT NOT LIMITED TO, ACCESSORY STRUCTURES, AND THE NEGATIVE DECLARATION. CC-93-152 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 3-2 (MAYOR PRO TEM CHRISTIANSON AND COUNCILMEMBER HILKEY VOTED NO) , to approve the Ordinance adopting zoning amendment Z-93-01 and E-93-10 to Chapters 18 . 06, 18 . 10, 18 . 63 , and 18.73 to allow clarification of site and architectural review procedures including, but not limited to, accessory structures, and the negative declaration. NEW BUSINESS 8A. Consideration of a Regional Law Enforcement Study CC-93-153 MOTION BY MAYOR PRO TEM CHRISTIANSON, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to decline participation in the regional law enforcement study and to direct staff to notify the desert cities of the City's action. 8B. Reschedule November Council Meetings CC-93-154 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM CHRISTIANSON, CARRIED 5-0, to cancel the October 28, November 11, and November 25, 1993 City Council Meetings and to schedule a Special City Council Meeting on November 10, 1993 at 6:00 p.m. Council Minutes - 10/14/93 Page 10 8C. League of California Cities Resolutions CC-93-155 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to follow the League of California Cities recommendations. CLOSED SESSION Mayor Matteson reported that Council went into Closed Session to discuss litigation regarding the County of San Bernardino v. the City of Grand Terrace et.al. No decisions were announced. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7:50 p.m. , until the next special CRA/City Council Meeting, which is scheduled to be held on Wednesday, November 10, 1993. CITY CLERK of the City of Grand Terrace 7 MAYOR of the City of Grand Terrace ..�•••-,,'.. 12 501 c1Tr . STAFF REPORT GRAND TERR'C5 �.�i: *#' �� DATE November 8, 1993 ti ,•1 22795 Barton Road MEETING DATE November 10, 1993 Grand Terrace California 92324-5295 On November 8, 1993, seven (7) bids were received for the reconstruction of roadway, Civic Center sanitary sewer and storm drain system at Grand Terrace Road, just north of Vivienda (909) 824-6621 Avenue Fax(909)783-7629 The bids ranged from a low bid of $ 80,242 17 by A L Chavez Enterprises, Inc to $130,698 00 The Engineer's estimate for the work was $105,000 00 The work includes reconstruction of sanitary sewer system, reconstruction of roadway, improvement to Byron R Matteson existing and extension of existing storm drain system through Mr Halstead's property Mayor Some of the improvements as proposed and required by FEMA exceed the improvements tonald M Chnstianson that were damaged Therefore, it is our estimate that only 60-65% of the total cost will Mayor Pro Tempore be grant eligible The balance of the improvements will be the responsibility of the City rene Carlstrom These improvements include the installation of curb and gutter through the low point, Herman Hilkey installation of two inlet structures at the low point to accept the storm runoff and connect Jim Singley to the storm drain and extension of the storm drain through Mr Halstead's property Council Members In addition, the roadway has been widened and realigned to eliminate the need for Thomas J Schwab extensive retaining wall construction City Manager A reverse honzontal curve has been incorporated into the design, along with striping and signing through the area of improvement It would be appropriate to provide street lighting through the area There are two existing power poles in the area, therefore no capital expenditure will be required, however two street lights are estimated to cost $190 00 annually in energy charges by Southern Cahforma Edison Company STAFF RECOMMENDS THAT CITY COUNCIL 1 Award the contract in the amount of$80,242 17 to the lowest responsible bidder, A L Chavez Enterprises, Inc 2 Authorize the installation of two street lights in the area of improvement by SCE JK/ct COUNCIL AGENDA ITEM# 3vIz'. STAFF REPORT DATE November 4, 1993 CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE November 10, 1993 SUBJECT CITY MANAGER AND CITY CLERK TRAVEL TO THE LEAGUE OF CALIFORNIA CITIES SEMINAR IN MONTEREY The League of Cahforma Cities is sponsonng a Financial Management Seminar for Finance Officers December 9-10 and a New Law and Election Seminar for City Clerks December 8-10 in Monterey Staff is requesting authonzation to attend Sufficient funds are available in the travel budget STAFF RECOMMENDS COUNCIL AUTHORIZE CITY MANAGER AND CITY CLERK TRAVEL TO THE LEAGUE OF CALIFORNIA CITIES SEMINAR IN MONTEREY, DECEMBER 8-10, 1993 COUNCIL AGENDA ITEM # 3F ..w.,,r, 12 492 clTy ° " STAFF REPORT REND TERR•C ti ,. 22795 Barton Road Grand Terrace Cal lia 92324-5295 DATE October 21, 1993 Civic Center (909) 824-6621 MEETING DATE November 10, 1993 Fax(909)783-7629 Attached is a letter from Mr Larry Halstead, giving the City of Grand Terrace permission to construct a storm dram system across the property he owns on Vivienda Avenue The proposed extension of storm dram is in accordance with FEMA Byron R Matteson requirements for fundmg the damage and repairs caused by the rams earlier this year to Mayor the system at Grand Terrace Road nald M Chnstianson STAFF RECOMMENDS THAT CITY COUNCIL Mayor Pro Tempore ne Carlstrom 1 Accept the letter of permission from Mr Halstead Herman Hilkey Jim Singley 2 Direct the City Clerk to record the documents Council Members Thomas J Schwab JK/ct City Manager COUNCIL AGENDA ITEM# 3 G October 4, 1993 To City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 I, Lawrence D Halstead hereby give my permission for the City of Grand Terrace to construct and install a storm drain across my property commonly referred to as 21894 Vivienda Avenue in the city of Grand Terrace The proposed pipe shall be installed by the city of Grand Terrace according to a plan entitled "Storm Drain Plan and Profile - Grand Terrace Road Sta. 10+00 to Sta 15+28 89" Sheet 4 of 4 on file in the office of the City Engineer, and the legal description Exhibit "A" attached hereto which designates the location of the storm drain centerline I further grant my permission for the city of Grand Terrace to make periodic inspections, repairs, improvements or replacement of the storm drain as may be required. In granting this permission I do not assume any liability that may arise out of the construction, installation, inspection, repairs, improvements, or replacement of the storm drain nor any related damage or liability, which may be created from the operation of the storm drain. This permission shall run indefinitely and shall be considered binding upon any future owners, heirs, or assigns Permission granted this 4th day of October 1993 by All:7> LAWRENCE D. HALSTEAD Dated. IC — STATE OF CALIFORNIA ) COUNTY OF .' !' )ss On ®C 1a /q1 /Cc before me, the undersigned, a Notary Public in and for said State, personally appeared Jr, re..k,c• 0 Ato_kn .( personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same. WITNESS my hand and official seal t OFFICIAL SEAL BRENDA STANFIU. g ( ,f„ �4-,c.- f D " �: Notary PAOalifo COUNTY Signature %(�y �i(Gf f "� SAN BERNARDINO COUNTY My Commission Expires April 28, 1995 EXHIBIT "A" LEGAL DESCRIPTION CENTERLINE LOCATION OF PROPOSED STORM DRAIN In that portion of Block "A", of Resubdivision of Grand Terrace Tract on file in Book 1, of Records of Survey, Page 33, Records of the recorder of San Bernardino County, California, in the City of Grand Terrace, County of San Bernardino, State of California, being more particularly described as follows: "ommencing at the Northwest corner of that certain parcel conveyed to Lawrence ouglas Halstead by Quitclaim Deed recorded October 25, 1990 as Instrument No. 90-427139, Records of said recorder; THENCE South 16* 32' 56" West, along the Northwesterly line of said Halstead parcel, (being also the Southeasterly line of the Southern Pacific Railroad Right of Way) a distance of 10 18 feet to the TRUE POINT OF BEGINNING of the centerline of the proposed storm drain to be constructed; THENCE South 64* 38' 42" East, a distance of 198.56 feet; THENCE South 80' 42' 54" East, to the Westerly Right of Way line of the Riverside Water Co. Parcel. EXHIBIT "B " 3 h Ztl N (-1 m cQ` ( <v pN. POINT OF 4 �� COMMENCEMENT 4 J \r) �� (p Pr_ °�rr Gie. 11 C, (i ss 8�,�C STORM DRAIN srcz.>%.7"- Q� R $� 42�s4,E Ica s`� c ,) 4(i 44S 0 is"---- o� �J Co 111 ;r ��F `� ,sIQa �G�` 900111 CITY OF GRAND TERRACEWP { PLAT - 4 CENTERLINE OF STORM DRAIN HISTORICAL & CULTURAL ACTIVITIES COMMITTEE RECEIVED OCT 1 8 1993 Minutes of the October 4th, 1993 Meeting CITY CLERK'S DEPT The meeting was called to order by Chairman Vi Gratson at 7 PM. Those present were Ann Petta, Irene Mason, Colleen Edmundson, Hannah Laister, Randy Anstine and Pauline Grant. The minutes of the September meeting were read and approved on motion by Colleen, seconded by Ann. There was no treasurer's report. Old Business: Country Fair: Several applications have been received not covered by our requirements. These were discussed and decided upon. There will be square dancers. Hannah and Vi will get supplies needed. There will be two afghans given away. Judges were nominated for the cooking contest as follows: Karen Gerber, Larry Kidd, Betty Trimble, John Elliott, Bill Darwin, Jr. Ron Christensen as alternate. These people will be asked to participate. Pauline is in charge of the cooking contest. Irene will contact radio, TV, Cable with publicity, Pauline newspapers. We have 14 entries thus far. Ann will work on this. There was no new business. The next meeting will be November 1 . The meeting was adjourned at 7:45. Respectfully submitted, Hannah Laister, Secretary COUNCIL AGENDA ITEM 0 SA1(o.) RECEIVED CITY OF GRAND TERRACE CRIME PREVENT ION COMMITTEE O C T 1 8 1993 MEETING, SEPTEMBER 13, 1993 :ITY CLERK'S DEPT 1INUT ES: The regular monthly meeting of the Crime Prevention Committee was called to order in the Conference Room of the Civic Center at 1800 hours. MEMBERS PRESENT: Jo Ann Johnson, Chairperson, Philomena Spisak, Vice Chairperson, Harold lord, Treasurer, Be Gigandet, Mike Fasennyer, Dick Peters and Dick Rollins, Secty. MEMBERS ABSENT: Howard Panek CITY STAFF: None GUESTS: None The Minutes of the meeting of August 9th, 1993 were distributed to the members present to be read. Be Gigandet made the motion that the minutes be approved as written and the motion carried unanimously. ITEMS: #1 In view of the fact that the Action Items forms were not submitted to the Council for their vote of having established Dick Peters as a full member from an alternate member and of one accepting the resignation of full member Gus Schmidt it was determined that this should be provided the Council through the City Clerk in time for the next Council meeting. #2 Sharon Korgan, Community Services Officer, was absent from the meeting due to an injury to her back in her office at City Hall and was under treatment. She had submitted her monthly C.S.O. Report to the Committee an the activities of the Citizen Patrol, the Crime Buster's Program and the upcoming scheduled pancake breakfast sponsored both by the Patrol and our local C.D.F. at Station #23 on October 24, 1993 Additionally she re- ported on the progress of the planning for the annual Red Ribbon Week also scheduled in October. The Pancake Breakfast is the 'kickoff' day/week. #3 Requests were made by the Committee in behalf of the C.S.O. to file two Action Item rurms, one requesting an allocation from the Committee's Budget for $400.00 for computer software materials and an additional item for $400.00 for materials for the Red Ribbon Week. #4 Phil Spisak reported that the Women's Club in conjunction with the Citizen Patrol will be scheduling a Children's Fingerprinting Day at he Grand Terrace Community Faire beginning November 6, 1993 at the Lions Community building. She also indicated that the Women's Club may also sponsor the "Lady-Beware" program sometime later this year. All activities of this nature fall under the auspices of the Crime Prevention Committee and the office of the Community Services Officer. #5 Individual member reports revealed no new or pertinent information to be discussed. The meeting was adjourned at 1855 hours. Respectfully submitted, 4c:I Record l COUNCIL AGENDA ITEM# Pt a(a) i g Secretary Jr CITY OF GRAND TERRACE RECEIVED PARKS AND RECREATION COMMITTEE MEETING, ICNDAY, APRIL 5, 1993 p1INNTrES: CLERK'S DEFT TEE GRAND TERRACE PARKS & RECREATION COMMITTEE MET AT MIS REGULAR MONTHLY MEETING ON MONDAY APRIL 5, 1993 IN TIE COMMUNITY ROOM OF TIE CIVIC CENTER AT 1900 HOURS. MEMBERS PRESENt: BARBARA FASEN IER, VICE CHAIRPERSON, JOANN JOHNSON, LENORE FROST, BILL JOHANSEN, MARCIA JOHANSEN ANN) DICK ROLLINS, SECRETARY. MEMBERS ABSENT : MIKE O'CONNEL.L, CHAIRPERSON CITY STAFF: KAREN GERBER, RECREATION SUPERVISOR GUESTS: NONE ITEM #1 The Minutes of the meeting of MARCH 1, 1993 were distri- buted to the members present foil approval. Barbara Fasen- myer made the motion to approve the Minutes as written with Lenore Frost Making the second. The motion carried unanimously. MEM #2 Barbara Fasenmyer reported the weed/grass problem at the Pico Parksite on Pico Street. The weeds and grasses had grown so high due to the heavy rainfall of the season that the base- ball area had become virtually nn-playable. She also reported that the 'ground-breaking' ceremony for the new additions to the Park had been scheduled for sometime in May. Verification would be forthcoming from City Staff. MEM +3 Karen Gerber reported that the rest rooms at Terrace Hills Parksite had been cleaned and the walls and floors repainted. She requested arty assistance from the Committee for the up- coming Easter Egg Hunt at the Parksite on Saturday, April 10th. starting at 11:00 A.M. ITEM #4 Bill & Marcia Johansen reported on their attendance of the annual Conference in San 'Francisco of the California Parks and Recreation Society. They had obtained a great deal of valuable information for the City. ITEM #5 The new proposed budget for the Committee was discussed for - the upcoming 93/94 fiscal year. Some changes were made. Lenore Frost made the motion to accept the budget as outlined with Marcia Johansen making the second. The motion carried unanimously. There being no further business to discuss the meeting was adjourned at 2015 hours. Respect � t�,. Dick Recording secretary COUNCIL AGENDA ITEM•SA 3(0.) CITY OF (RAND TERRACE 57) PARKS AND RECREATION COMMITTEE RED MEETING, MONDAY, OCTOBER 4, 1993 MITVITTES: r� EPT- The Grand Terrace Parks and Recreation Committee met at it's regular monthly meeting in the Community Room at the Civic Center at 1900 hours. MEMBERS PRESENT : Mike 0MConnel, Chairperson, Barbara Fasenmyer, vice Chairperson, JoAnn Johnson, Bill Johanson, Marcia Johansen and Dick Rollins, Recording Secretary. MEMBERS ABSENT: Lenore Frost (on leave) CITY STAFF: Karen Gerber, Recreation Supervisor GUESTS PRESENT: Robert Medley, Colton-Terrace Little League, Dave Bagley, Colton-Cerrace Little League, Mike Collins, Grand Terrace Community Soccer Club. ITEMS: #1 There were no minutes to approve for the month of September as the meeting date fell on the Labor Day weekend and had been cancelled. #2 A lengthy discussion by the guests present and Committee members regarding the athlectic field(s) layout at the new parksite on Pico Street was conducted. Utilyzation of the various playing fields and their layout were the subject of discussion, particularly of report was the letter that had been submitted by the Colton-Terrace Little League an what they would like to see done with the baseball fields. The Grand Terrace Community Soccer Club representative also expressed the views of the Club. The Parks and Recreation Committee members stated that considerable effort and ex- pense and planning had gone into the layout and usage of this facility. The Committee agreed that because this park was intended as a multi-use facility and had to saisfy all attendees that the layout of all the athletic fields would remain the same as the plans indicated. Mike O'Connel stated that he would prepare a written statement to the City Council on behalf of the Committee regarding this issue. #3 Karen Gerber, Recreation Supervisor reported an the success of the "Tour De Terrace" bicycle tour. As of this report she had not fully compiled the the costs and proceeds of the event. She also announced and re-affirmed the annual "Halloween Banat" party to be given at the all-purpose room of the Terrace Bills Junior High School on Halloween night. She has invited all to attend and requested judging volunteers in the costume contest. COUNCIL AGENDA ITEM* S'PC3(p) CITY OF GRAND TERRACE PARKS AND RECREATION COMMITTEE MEETING, MONDAY, OCTOBER 4, 1993 MINUTES: CONTINUED - PAGE #2 ITEMS: #4 The subject of when might be the playing availibity of the various athlectic fields at the new 'Pico Park- site' was discussed. Many facors would certainly affect the growth rate of the seeded areas and of course be based upon the types of hydroseeding that would be used. Mr Randall Anstine, Assistant City Manager had advised the Committee regarding the feas- ibility of sodding the baseball outfields and the soccer fields string that the cost of sodding could be around $1.50 per quare foot in comparison to about .035 cents for the hydroweeding. Be has also reported that the grades, types and qualities of the seeding specified on the Plans will be superior to the type that was used on the Terrace Hills Community Park Football/Soccer field thereby increasing the faster availabilty of play. #5 The scheduled election of officers for the Committee resulted that all present officers would maintain their present offices which eliminated the balloting process. Dick Rollins stated that he felt that this did not violate the rules set forth by the Council in regard to election of officers. Motion was made by Mike O'connel to maintain the present slate of officers with JOAnn Johnson making the second. The motion carried unanimusly. There being no further business to discuss on the agenda the meeting was adjourned at 2035 hours. Respe lly tted, ck s Recording Secretary rhr/. ctTy • o--_' Planning -f U ND TERR•C Department 1• DATE November 10, 1993 TO: City Council FROM. Planning Department SUBJECT Resolution of commitment for implementation of Transportation Control Measures (TCMs) Resolution - Part 2 RECOMMENDATION Approval BACKGROUND/DISCUSSION The Planning Department is submitting for your review and approval, a second resolution committmg to develop the local portion of the Transportation Control Measure Subregional Implementation Program m accordance with the 1991 South Coast Air Quality Management Plan (AQMP), and the 1992 Federal Attainment Plan for Carbon Monoxide (CO Plan) Both these plans include TCMs for implementation by local governments Local Governments in the South Coast Air Basin are working together to develop a coordinated trip reduction program, called the Transportation Control Measures (TCM), Subregional Implementation Program Through the San Bernardino Association of Governments (SANBAG), local governments have mounted a joint effort to design a program to reduce vehicle trips and improve air quality which will have the least economic impact on our communities, and minumze the need for regional regulation This effort is supported by 100% of the San Bernardino Jurisdictions in the South Coast Air Basin This support is based on the understanding that actions taken locally will have less impact on busmesses and the public, and in the long term, have far greater economic and air quality benefits then regional actions that would be taken by the South Coast Air Quality Management District (SCAQMD) if local actions do not occur As you are aware this body has approved a resolution of commitment on June 23, 1993 (Resolution 93-23 Part 1) That resolution was a model resolution to be adopted by all cities m the County of San Bernardino as a commitment to implement the local portion of the TCM Implementation Subregional Program. Today Staff is submitting to you Model Resolution Part 2 to implement core and other appropriate actions (Attachment A) (Please note that portions not recommended for approval are staked out while staff additions are 22795 Barton Road• Grand Terrace,California 92324-00ONLAA«� $A underhned) This resolution is an interim step, requested by SANBAG, to increase the visibility and understanding of the issues at hand, and to receive reasonable assurance that the policy decisions expected to occur by December 31, 1993 are on track By December 31, 1993 the City must approve and incorporate the proposed/selected TCMs into an enforceable mechanism, such as an ordinance The draft ordinance is now going through Planning Commission review. RECOMMENDATION A. Approve attached draft Resolution of the City of Grand Terrace committing to develop the local portion of the Transportation Control Measure Subregional Implementation Program in accordance with the requirements of the 1991 South Coast Air Quality Management Plan, and the 1992 Federal Attainment Plan for Carbon Monoxide Respectfully submitted, I r 1 � Patnzia Materassi Community Development Director Attachments A - Draft TCM Resolution Part 2 1 - Definition of actions 2-Quantification of TCM inventory(1987-1993)&Core Actions (1993-1994) & effectiveness of all TCM actions (1994-199Q) - PM LM lm \TCMRES CC2 RESOLUTION OF COMMITMENT TO IMPLEMENTATION OF TCMs - Part 2 DRAFT MODEL Resolution No A Resolution of the City of Grand Terrace Committing to Develop the Local Portion of the Transportation Control Measure Subregional Implementation Program in accordance with the requirements of the 1991 South Coast Air Quality Management Plan and the 1992 Federal Attainment Plan for Carbon Monoxide WHEREAS, both the 1991 Air Quality Management Plan (AQMP) and the 1992 Federal Attamment Plan for Carbon Monoxide (CO Plan) include transportation control measures (TCM's) for local implementation by December 31, 1993, and WHEREAS, San Bernardino Associated Governments (SANBAG) will provide updated documentation on local implementation of TCM's in November 1993 to support SCAG's conformity finding for approximately $2 billion in currently unprogrammed local ' and regional transportation projects (RTIP), and WHEREAS, the Governing Board of the SCAQMD will implement a backstop rule (Proposed Rule 1504) by January 1994 to ensure that local TCM emissions reductions will be achieved, and WHEREAS, the regional actions taken by the SCAQMD would more adversely impact this jurisdiction's citizens and economic vitality than actions taken locally, and WHEREAS, local governments working together thro ' h SANBAG have identified a list of core, recommended, discretionary, and regional actions for inclusions in the subregional TCM implementation program based on local characteristics and opportunities to minimize inter jurisdictional competitive issues (Refer to Definition of Actions - Attachment 1), and WHEREAS, the SCAQMD Board Resolution 91-11 request local governments to provide estimated quantification of TCM actions to the extent local government staff resources and assistance from the District and other government agencies are available (Refer to Quantification of Inventory of Actions Taken Since 1987 to Present, and 1993 to 1994 Attachment 2), and WHEREAS, the need for and stringency of regional actions will be determined by the amount of local action taken to achieve the local trip reduction target, and WHEREAS, the Congestion Management Program for San Bernardino County, as amended by action of the SANBAG Board of Directors on April 7, 1993, requires South Coast Air Basin jurisdictions to adopt a transportation control measure ordinance by December 31, 1993, as a measure of compliance or risk losing state subvention funds, NOW, THEREFORE, BE IT RESOLVED, that the City of Grand Terrace supports the subregional implementation program as identified herein BE IT FURTHER RESOLVED, that the City of Grand Terrace commits to adopt all of the following Core Actions by December 31, 1993 CORE ACTIONS ACTION CORE ACTIONS E STANDARD LEVEL OF CATEGORY : IMPLEMENTATION Design standards for 1 Require bicycle parking facilities as a New non-residential and multi-family(of 10 or development percentage of auto parking spaces in more units)development or remodel when new non-residential development or discretionary review is required Parking racks require secured lockers and secured lockers at a rate of 1 per 30 parking space with a minimum of three-bike rack 2 On-site pedestrian walkways and New non-residential and multi-family(of 10 or bicycle facilities to connect each more unite)development building in the development to puolic streets 3 Require shower facilities for persons New non-residential development bicycling or walking to work Minimum of one shower facility accessible to both men and women (CMP threshold or 1/2 CEQA or 250 peak hour trips) 5 Passenger loading areas in locations New non-residential and multi-family(of 10 or close to building entrances and so as more units)development with at least 100 not to interfere with vehicle parking spaces Loading area = equivalent to circulat c a minimum of 5 parking spaces 6 Preferred parking facilities for New non-residential development 1 2 spaces vanpools are required and should per 100 parking stalls have vertical clearance of no less than 9' 8 Provide transit improvements such as All new residential and non-residential bus pullouts bus pads bus shelters development along existing or planned transit Need for and nature to be defined in routes cooperation with Omnrtrans 14 Provide telecommuting center or New residential development of 399 20 + contribute toward the development of units a telecommuting center /15 Provide on-site video confcrencing Office park developments for 1000 + facilities employees f(�ACTION. - CORE AcrioNS STANDARD�J JtE' is OF , CATEGORYr, { v iMP1LEMENTA ION 4 { • { ry v 17 Reduce parking space requirements to New non-residential development Linked to account for increase ndeshanng and other actions that reduce trips other modes of transportation New Facilities 6 Develop bicycle route system To be determined based on Countywide consistent with SCAGs Regional Bicycle plan to be released in August 1993 Mobility Element. BE IT FURTHER RESOLVED, that the City of Grand Terrace will consider the following Recommended Actions, for adoption by December 31, 1993 ACTION RECOMMENDED ACTIONS CATEGORY New Facilities 1 Designate on-site parking areas to be used by commuters as parkand-nde lots or contribute exaction fee to develop off-site park-and-ride lots 2 Development of small business incubator possible CMAC funding-ISTEA) 7 Install or widen sidewalks,where appropriate to safely accommodate pedestrians Land Use Patterns 3 Increase commercial densities around transit stations (Suggested Level of Implementation Densities of 10 DU/Acres[or higher]permitted within 1/4 mile of transit modes or stations) S Iner a a,nsi of� a a i a t a i 9 Provide incentives to incorporate on-site child care facilities and senior citizen facilities (Suggested Level of Implementation Child care and senior citizen uses calculated at 50%[25-75%]or actual floor area) BE IT FURTHER RESOLVED, that the City of Grand Terrace will consider the following Discretionary Actions, for adoption by December 31, 1993 ACTION DISCRETIONARY ACTIONS CATEGORY Design Standards for New Development 9 Require provisions for shuttle services to and from transit facilities 12. Require provisions or contributions to a shuttle that acrecvs transit facilities 13 Require provisions for on-site child care facilities and ground-level play areas,or contribute to development of an off-site facility within walking distance 16 Require provisions for delivery services to residents and\or employment centers in the vicinity 2-_- Provide sh s 1 /1 l♦ ♦s .1 f - - - t 1 ities. Land Use Patterns chutiles. 7 Require residential subdivisions to incorporate supportive daily services that are centrally located and conveniently accessibly to pedestrians and bicyclist BE IT FURTHER RESOLVED, that the City of Grand Terrace will consider the following Regional Actions for adoption by December 31, 1993, and support their adoption regionally only to the extent necessary to achieve San Bernardino's portion of the regional trip reduction target ACTION REGIONAL ACTIONS CATEGORY Employer-Based Rideshare Program 2 Require provision of a centrally-located commuter information area that offers information on available transportation alternatives,route schedules and maps, available employee incentives,and ndeshare promotional material for employers of less than 100 employees than-100 employees, yee& Market Incentives 3. Gasoline taxes, BE IT FURTHER RESOLVED, that the City of Grand Terrace will consider the following Additional Actions ACTION ADDITIONAL ACTIONS _ATEGORY Educational 1 Develop outreach program/educational program with the purpose of reducing non- work and work trips Telecommuting 2 Telecommuting Develop employee based telecommuting option to be authorized by management on a one by one case basis Park and Ride 3 Park and Ride facilities Develop two(2)park and ride facilities with direct access to Barton Road Bike Trails 4 Bike Trails along with sidewalks and landscaping Develop bike lanes on currently used routes along the southwestern portion of Main Street to Mt Vernon and to the northeastern portion of Barton Road BE IT FURTHER RESOLVED, that the City of Grand Terrace will develop a local implementation plan which meets the federal and/or regional criteria for enforceability, identifying resources, funding, and schedule for implementation of local actions that have, or will be, adopted as part of the short-term subregional implementation program BE IT FURTHER RESOLVED, that the City of Grand Terrace will develop a local monitoring program to monitor implementation of actions taken locally to reduce trips BE IT FURTHER RESOLVED, that the City of Grand Terrace will participate with SANBAG and other local junsdictions to develop a centralized monitoring program to provide information needed to periodically update the subregional transportation model, to track implementation of local actions which have, or will be, taken as part of both the subregional implementation program, and assist in determining the effectiveness of the actions BE IT FURTHER RESOLVED, that the City of Grand Terrace hereby states its commitment for a good faith effort to meet the City's trip reduction target in order to avoid to the maximum extent possible application of the SCAOMD back stop rules However, the City expresses reservations concerning meeting the target alone The City believes that several cities together and/or the subregional agencies should be responsible for meeting a target instead PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting this 28th day of October, 1993 ATTEST City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof. and of the City Council thereof I,BRENDA STANFILL,City Clerk of the City of Grand Terrace,hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City ,,— Council of the City of Grand Terrace held on the 28th day of October, 1993 by the following vote AYES NOES. ABSENT ABSTAIN City Clerk APPROVED AS TO FORM John Harper City Attorney Definition of actions There are four types actions, Core, Recommended, Discretionary, and Regional Actions as identified by the Technical Advisory Committee (TCM Staff), and the Policy Committee (Elected Officials, under SANBAG leadership) A. Core Actions need to be adopted by all jurisdictions m the South Coast Air Basin, ie the Valley and Mountain portions of the San Bernardino County The core program consist predominately of design standards for new development and are considered the most efficient measures local governments can implement These measures are based on standard levels of implementation, such as requiring bicycle parking facilities as a percentage of auto parking for new non-residential and multi family (of 10 or more units) development or remodel B Recommended, Not Required Actions are highly recommended for consideration by all jurisdictions in the South Coast Air Basin These actions are not needed to achieve the subregional trip reductions target but will support the core actions resulting in a much higher level of overall effectiveness for the subregional implementation program However, because the applicability of these measures depends on local charactenstics, opportunities and resources, it is difficult to specify a standard level of implementation for all junsdictions The recommended program consists predominately of new facilities and land use pattern measures, such as the installation or widening of sidewalks, where appropriate to safely accommodate pedestrians C Discretionary Actions are additional design standards, new facilities, and land use pattern measures which may be implemented depending on local characteristics and resources These measures either require preexisting local conditions to be effective or are to controversial to be uniformly applied to all jurisdictions Examples are, the requirement for shuttle services to and from transit facilities, and the requirement for residential subdivisions to incorporate supportive daily services that are centrally located and conveniently accessibly to pedestrians and bicyclist D Regional Actions are those which if implemented locally, may not only place individual jurisdictions within a subregion at a competitive disadvantage, but may put the subregion as a whole, at a disadvantage These measures fall into two categones employer-based trip reduction programs and market incentives Regulation of employees or other sources would place significant administrative burdens on local governments and, in some cases, may raise complex legal questions Market incentives generally require enabling legislation, and must be implemented region- wide to be effective Local jurisdictions may chose to implement measures from this list and would receive credit for implementation accordingly An example is, the requirement of trip reduction plans for employees of less than 100 employees or multi-tenants work sites s - ATTACHMENT 1 - Memorandum DATE October 20, 1993 FROM Larry A. Mainz, Planning Technician TO Patrizia Materassi, Community Development Director SUBJECT: Proposed TCM Actions quantified for the period of 1987-Present, 1993-1994, and 1994-1999. The follow figures are estimates based on the assumption of growth activity prior to the recession(1989-1990) Dunng that period of growth,the City of Grand Terrace experienced 25,034 square feet of commercial, 107,059 square feet of mdustnal, 6,545 square feet of institutional, and 89 units of residential construction activity To simplify the quantification, the proposed actions have been organized by core, recommended, discretionary, regional, and additional actions FINDINGS If development occurs at the projected growth rate pnor to the recession, the potential Vehicle Trip Reduction(VTR) the City can expect will be 407 a year, or 2,442 trips by 1999 (407 vtr x 6 years) In terms of projects approved after 1987 to present, and inventory revealed that the City has reduced 230 VTR (refer to the attached chart 'Total Trip Reduction Actions 1987-Present") Vehicle Trip Reduction CORE ACTIONS *1 (VTR) Total 29 refer to the chart 'TCM Core Action Effectiveness for 1993-1994" Vehicle Trip Reduction RECOMMENDED ACTIONS *1 (VTR) 8 On and off-site park and rides 0 Small Business Incubators 0 Install or widen sidewalks - 108 Increase commercial density 35 Child care facilities Total 151 IR - ATTACHMENT 2 - Vehicle Trip Reduction DISCRETIONARY ACTIONS *i (VTR) 13 Provisions for shuttle services to and from transit 13 Provisions or contributions to a shuttle to transit facilities 72 Provisions for on-site child care or contnbute to off-site 84 Provision for delivery services 6 Supportive daily services centrally located Total 188 Vehicle Trip Reduction REGIONAL ACTIONS *1 (VTR) Total 7 Centrally located commuter information area Vehicle Trip Reduction ADDITIONAL ACTIONS *2 (VTR) 32 Education Develop and outreach/education program (10% of trip reduction target) *3 Telecommuting Develop employee based telecommuting option to be authorized by management on a one by one case basis *3 Park and Ride facilities Develop two (2) park and ride facilities with direct access to Barton Road *3 Bike Trails along with sidewalks and landscaping Develop bike lanes on currently used routes along the southwestern portion of Main Street to Mt Vernon and to the northeastern portion of Barton Road Total 32 note *1 To be implemented in connection with new development In lieu fees are applicable to most TCMs, or project funds the TCMs *2 To be implemented by the City of Grand Terrace and its employees to compliment total trip reductions for the benefit of residents and eaastmg businesses *3 To be calculated with the help of SANBAG \TCM94-99 MEM CITY OF GRAND TERRACE TCM CORE ACTION EFFECTIVENESS FOR 1993-94 Square Miles= 3 7 Population= 13,000 ESTIMATED GSF,AND RESIDENTIAL UNITS Commercial= 25,034 Industrial= 107,059 Institutional= 6,545 Residential= 89 units The following VTR figures are taken from the TCM spreadsheet and assuming growth forecast pnor to recession (1989-90) ACTION TAKEN AREA AFFECTED VEHICLE TRIPS REDUCED 1 Bicycle Parking Facilities Commercial 1 Industrial 0 Institutional 0 2 Pedestrian Walkways Residential 0 3 Bicycle paths, routes/shower Commercial 1 Industrial 0 Institutional 0 ) 4 Bicycle route system 5 Parking for vanpools designed with a minimum clearance Commercial 1 Industrial 0 Institutional 0 6 Parking spaces for ndeshar mg Commercial 1 7 Transit improvements Commercial 0 Industrial 0 Institutional 0 Residential 0 8 Telecommuting center CBD 2 9 Reduce parking spaces Commercial 16 Industrial 6 Institutional 1 Total 29 \TCM8994 VTR CITY OF GRAND TERRACE TOTAL TRIP REDUCTION ACTIONS (1987-PRESENT) ACTION TAKEN AREA VEHICLE AFFEC IED TRIPS (1,000 GSF) REDUCED PEDESTRIAN WALKWAYS 624 Residential 1 (units) 258 Commercial 3 42 Industrial TRIP REDUCTION PLAN 1 Commercial 1 MIXED LAND USES 68 Commercial 112 SUPPORTIVE COMMERCIAL USES & SERVICES ON-SITE CHILD CARE OR OFF SITE 27 Commercial 44 DISINCENTIVES TO AUTO USE 56 Commercial 37 REDUCED PARKING EDUCATION PROGRAM 10% OF City Wide 32 TARGET (10% IS FOR REGIONAL) Total: 230 The total is 72% of the City's Trip Reduction Target of 322 Average Daily Tnps (ADT) traps LMIm \tcm87sprsht DATE: November 4, 1993 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: November 10, 1993 SUBJECT: RESCHEDULING OF DECEMBER COUNCIL MEETING 7_ ) The City Council has already modified the November Council Meetings to one meeting on November 10. Traditionally, for the months of November and December we have consolidated and had only one meeting each for those months. For the month of December, the staff is recommending the City Council only conduct one meeting to be held on Thursday, December 16. The Historical and Cultural Activities Committee is planning to celebrate the City's 15th Birthday at that meeting on the 16th. STAFF RECOMMENDS THAT: COUNCIL SET THE MEETING FOR DECEMBER OF 1993 TO BE HELD ON THURSDAY, DECEMBER 16TH TO COINCIDE WITH THE HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE'S 15TH BIRTHDAY CELEBRATION. TS:bt COUNCIL AGENDA ITEMS a6 J