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03/09/198922795 Barton Road "rand Teriace :ali, 92324-5295 Civic Center (714) 824-6621 City Manager's Department 0 ro c COUNTER COPY - PLEASE DO NOT REMOVE FROM INFORMATION COUNTER11 L MARCH 9, 1989 CITY OF GRAND TERRACE REGULAR MEETINGS 2ND and 4TH Thursdays -- 6 00 P.M. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY COUNCILMEMBERS Byron R. Matteson, Mayor Hugh Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember James Singley, Councilmember Gene Carlstrom, Councilmember Thomas J. Schwab, City Manager City Office 714/824-6621 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order March 9, 1989 600PM * Invocation - Pastor Salim Elias, Azure Hills Seventh Day Adventist Church * Pledge of Allegiance * Roll Call STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1 Approval of 2/23/89 Minutes Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL j Items to De ete 2 SPECIAL PRESENTATIONS A PROCLAMATION - "EARTHQUAKE PREPAREDNESS Present MONTH", APRIL 1989 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion Approve A Approve Check Register No 030989 B Ratify 3/9/89 CRA Action Approve C Waive full reading of Ordinances on Agenda D Approve Minutes of 2/9/89 & 2/23/89 Approve V ru COUNCIL AGENDA 03/09/89 - Page 2 of 2 4 PUBLIC PARTICIPATION 5 ORAL REPORTS A COMMITTEE REPORTS 1 Historical & Cultural Committee Accept resignation of Linda Lee Laufer B COUNCIL REPORTS 6 PUBLIC HEARINGS - 6 30 P M A Consideration of Negative Declaration SA-88-2 - 24,000 sq ft Comm /office 7 UNFINISHED BUSINESS A Agreement to defer public improvements on a single-family home located at 11645 Grand Terrace Ct (Hieb) B Award contract for demolition of Garden Home Apartments 8 NEW BUSINESS A Contract for Public Relations & Media Services B Lighting Construction & Maintenance District C Arrangements for Community Goal -Setting Workshop D Council consideration of telephone under - grounding at Barton & LaCrosse E Appropriation for legal fees - Cities vs Garb Oil CLOSED SESSION ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON MARCH 23, 1989 at 6 00 P M - AGENDA ITEM REQUESTS MUST BE SUBMITTED IN WRITING TO THE CITY MANAGER'S OFFICE BY MARCH 15, 1989 STAFF RECOMMENDATION Approve Award Approve Authorize & Appropriate COUNCIL ACTION n C ,ryv 4fr CITY OF GRAND TERRACEr/ , A4 COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - FEBRUARY 23, 1989 A Regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 23, 1989, at 6 00 p m PRESENT Byron Matteson, Chairman Hugh J Grant, Vice -Chairman Barbara Pfennighausen, Agency Member Jim Singley, Agency Member Gene Carlstrom, Agency Member Randall Anstine, Assistant City Manager John Harper, City Attorney David Sawyer, Community Development Director Juanita Brown, Secretary ABSENT Thomas Schwab, Executive Director Joe Kicak, City Engineer APPROVAL OF FEBRUARY 9, 1989 CRA MINUTES CRA-89-04 MOTION BY VICE CHAIRMAN GRANT, SECOND BY AGENCY MEMBER PFENNIGHAUSEN, CARRIED 5-0, to approve February 9, 1989 Minutes APPROVAL OF CHECK REGISTER CRA022389 CRA-89-05 MOTION BY AGENCY MEMBER PFENNIGHAUSEN, SECOND BY AGENCY MEMBER CARLSTROM, CARRIED 5-0, to approve Check Register CRA022389 Chairman Matteson adDourned the CRA meeting at 6 10 p m until the next Regular City Council/CRA meeting, which is scheduled to be held on Thurs- day, March 9, 1989 at 6 00 p m SECRETARY of the City of Grand Terrace CHAIRMAN of the City of Grand Terrace �iRA AULP0,f- No L "EARTHQUAKE PREPAREDNESS MONTH" April 1989 WHEREAS, California continues to experience significant seismic activity which poses an increasing threat of earthquakes with damaging intensities, and WHEREAS, the loss of life and property can be greatly reduced if appropriate earthquake preparedness measures are taken before, during, and after a damaging quake, and 6� CwKyl Y1 WHEREAS, these lifesaving procedures will be highlighted during the month of April by the City of Grand '- Terrace, service organizations, educational institutions, { ; businesses, and Neighborhood Watch groups, and _ WHEREAS, the measures presented in the "BEAT THE QUAKE" campaign should increase public awareness regarding proper procedures to follow during a tremor, and WHEREAS, this important earthquake safety infor- mation should be studied and observed throughout the year in order to reduce injuries, loss of life, and property damage during an earthquake, NOW, THEREFORE, I, BYRON R MATTESON, Mayor of the City of Grand Terrace, on behalf of the City Council, do hereby proclaim April 1989 as California Earthquake Preparedness Month and encourage all citizens to increase their knowledge and awareness of proper safety measures to follow before, during, and after an earthquake Mayor of the City of Gran errace ;r and of the City Council thereof �,,-- ir- This 9th day of March, 1989 r C(JLJ, ii I i ENI, r Jet Mtr 1 ' r`�f .r«. is F�4 �10 1 -'��u- t v 5 4 n ry t`i r ,' i t CITY OF GR TERRACE DATE MARCH 9, 1989 CHECK REGISTER NO 030989 CHECK OUTSTANDING DEMANDS AS OF MARCH 9, 1989 NUMBER VENDOR DESCRIPTION AMOUNT P6058 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/16/89 $ 135 98 P6059 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/16/89 695 61 P6060 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/21/89 476 46 P6061 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/21/89 447 25 P6062 STATE COMPENSATION INS FUND WORKERS COMPENSATION INSURANCE FOR JANUARY, 1989 1,410 59 P6063 ALL PRO CONSTRUCTION REMOVE/REPLACE ASPHALT, VARIOUS LOCATIONS AND RAISE MANHOLES 12,745 43 P6064 SANWA BANK LEASE PAYMENT ON CIVIC CENTER, (REPLACE LOST CHECK) 150,515 76 P6065 MAIN LINE EMBOSSING BUSINESS CARDS FOR DICK WEEKS 23 43 P6066 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/24/89 245 87 P6067 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/24/89 203 09 P6068 QWIK-CODE CALIFORNIA PENAL CODE 40 37 P6069 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/28/89 241 52 P6070 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/28/89 378 58 19660 DELTA KAPPA GAMMA REFUND, RENTAL COMMUNITY ROOM 15 00 19661 CPRS/CHILD CARE INSTITUTE CHILD CARE CLASS 35 00 19662 SHIRLEY KRAUSE DEPOSITION, COLTON VS GRAND TERRACE 97 00 9 19663 r MORT ROWGHANI WASTEWATER DISPOSAL REFUND 8 00 19664 RAYMOND CARSTENS WASTEWATER DISPOSAL REFUND 12 80 19665 ALL PRO CONSTRUCTION FOG SEAL WESTWOOD/HONEY HILLS DR , REMOVE/REPLACE ASPHALT, Tj VAN BURFN/WILLET AND HONEY HILLS DR , AND OVERLAY HONEY . HILLS DRIVE 18,985 05 �{ 19666 RANDALL ANSTINE AUTO ALLOWANCE FOR MARCH, 1989 200 00 m 19667 AT&T INFORMATION SYSTEMS RENT PHONE, EMERGENCY OPERATIONS CENTER 4 35 �)19668 BECKELY CARDY SUPPLIES FOR DAY CARE 458 29 ,> 1 CITY OF GP' i TERRACE DATE MARCH 9, 1989 CHECK REGISTER NO 030989 CHECK OUTSTANDING DEMANDS AS OF MARCH 9, 1989 NUMBER VENDOR DESCRIPTION AMOUNT 19669 DANIEL BUCHANAN PLANNING COMMISSION MEETINGS, 1/16 AND 2/21/89 $ 50 00 19670 CAL -TYPE OFFICE PRODUCTS OFFICE SUPPLIES 3 59 19671 CONSTANCE CHAPMAN CLEAN RESTROOMS AT PARK (4 DAYS) 80 00 19672 CHEMLAWN FERTILIZE GRIFFIN PARK 225 00 19673 CITY OF COLTON WASTEWATER DISPOSAL SERVICES FOR MARCH, 1989 25,701 11 19674 COLTON HIGH SCHOOL AD, YEAR BOOK 50 00 19675 COMPLETE BUSINESS SYSTEMS EXTRA COPIES ON PANASONIC, 11/88-2/89 636 01 19676 LAVON COTTRELL LOCAL MILEAGE REIMBURSMENT 35 48 19677 FEDERAL EXPRESS CORP EXPRESS MAIL 28 00 19678 FOOTHILL JOURNAL CITY NEWS FOR FEBRUARY, 1989 AND NOTICE OF PUBLIC HEARING 386 50 19679 GRAND VIEW BAPTIST CHURCH RENT FOR 3/15-4/15/89, DAY CARE 450 00 19680 STANLEY HARGRAVE PLANNING COMMISSION MEETINGS, 1/16, 2/6, AND 2/21/89 75 00 19681 JERRY HAWKINSON PLANNING COMMISSION MEETINGS, 2/6 AND 2/21/89 50 00 19682 HEMESTRA SINGS SIGNS FOR CIVIC CENTER 192 34 19683 HERMAN HILKEY PLANNING COMMISSION MEETINGS, 1/16, 2/6 AND 2/21/89 75 00 19684 INTERNATIONAL MAILING SYSTEMS RENTAL OF POSTAGE METER, JANUARY-APRIL, 1989 99 38 19685 LOS ANGELES TIMES AD, PERSONNEL 358 83 19686 MCI TELECOMMUNICATIONS LONG DISTANCE PHONE 17 22 19687 MORRISON HOPE, INC REPAIR ROOF AT CIVIC CENTER 158 93 19688 RAY MUNSON PLANNING COMMISSION MEETINGS, 1/16, 2/6 AND 2/21/89 75 00 19689 JEAN MYERS CROSSING GUARD, 2/14-2/24/89 101 76 19690 OTIS ELEVATOR COMPANY MAINTENANCE ON ELEVATOR FOR MARCH, 1989 199 05 19691 PHIL PAGE PARK CLEAN-UP FOR ,JANUARY, 1989 77 50 19692 PACIFIC BELL PHONE FOR SENIOR CITIZENS, EMERGENCY OPERATION CENTER, DAY CARE, AND CIVIC CENTER 785 23 2 CITY OF GR TERRACE DATE MARCH 9, 1989 CHECK REGISTER NO 030989 CHECK NUMBER VENDOR OUTSTANDING DEMANDS AS OF MARCH 9, 1989 DESCRIPTION AMOUNT 19693 PAGENET AIR TIME/MAINTENANCE ON PAGERS FOR MARCH, 1989 $ 26 00 19694 THE PETRA COMPANIES SPRING BROCHURES FOR RECREATION, AWARDS FOR BIKE SAFETY FAIR, WASTEWATER DISPOSAL BILLS, FLYERS FOR SENIOR CITIZENS, AND NEIGHBORHOOD WATCH LETTERS 2,546 60 19695 PETTY CASH REIMBURSMENT FOR GENERAL PETTY CASH 187 79 19696 PETTY CASH REIMBURSMENT FOR GENERAL PETTY CASH 5 50 19697 PETTY CASH REIMBURSMENT FOR DAY CARE/TINY TOTS PETTY CASH 132 10 19698 PRINCETON PLAYTHINGS TWENTY MCGRUFF DOLLS 179 78 19699 ADRIAN REYNOSA SCOREKEEPER FOR SLO-PITCH, 1/15-2/23/89 147 50 19700 RIVERSIDE BLUEPRINT RECORD MAPS AND DRAFTING SUPPLIES 76 25 19701 COUNTY OF SAN BERNARDINO PARKING CITATIONS FOR 11/88-2/89 55 50 19702 COUNTY OF SAN BERNARDINO REPLACEMENT OF STREET SIGNS 80 27 19703 SHERIFF FLOYD TIDWELL OVERTIME FOR 10/88-12/88 1,721 08 19704 COUNTY OF SAN BERNARDINO DUMPING CHARGES FOR 1/16/89 6 20 19705 DAVID SAWYER AUTO ALLOWANCE FOR MARCH, 1989 200 00 19706 THOMAS SCHWAB AUTO ALLOWANCE FOR MARCH, 1989 200 00 19707 JIM SIMS PLANNING COMMISSION MEETINGS FOR 1/16 AND 2/6/89 50 00 19708 SOUTH COAST RUBBER STAMP RUBBER STAMPS AND NAME PLATE 74 73 19709 SOUTHERN CA EDISON COMPANY ELECTRIC FOR BALL PARK LIGHTS, SPRINKLERS AT PARK, AND ONE SIGNAL 359 66 19710 SOCI, INC CLEAN SEWER LINE, VAN BUREN 175 00 19711 STANDARD BATTERY BATTERY FOR GENERATOR 103 89 19712 STATE COMPENSATION INS FUND WORKERS COMPENSATION INSURANCE FOR BALANCE OF 1988 AND FEBRUARY, 1989 2,620 14 19713 THE SUN NOTICE OF PUBLIC HEARINGS 270 50 19714 TRAFFIC OPERATIONS, INC PROGRESS PAYMENT ON STREET STRIPING 6,174 29 3 CITY OF GRI" TERRACE DATE MARCH 9, 1989 CHECK REGISTER NO 030989 CHECK NUMBER VENDOR OUTSTANDING DEMANDS AS OF DESCRIPTION AMOUNT 19715 TRI-COUNTY OFFICIALS UMPIRE, SLO-PITCH, 2/1-2/16/89 $ 85 00 19716 UNOCAL FUEL FOR CITY TRUCK AND EQUIPMENT 82 07 19717 FRAN VAN GELDER PLANNING COMMISSION MEETINGS, 1/16,2/6, AND 2/21/89 75 00 19718 WEAR -GUARD WORK CLOTHES JACKET FOR MAINTENANCE WORKER 53 23 19719 WEST-COMPUTIL CORP PROCESS PARKING CITATIONS FOR JANUARY, 1989 8 40 PAYROLL FOR FEBRUARY, 1989 57,815 77 TOTAL $290,798 61 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY Z`�� THOMAS SCHWAB G FINANCE DIRECTOR 4 CO /4'�1_'jjj1vcl�G C! CITY COUNCIL MINUTES REGULAR MEETING - FEBRUARY 9, 1989 A Regular meeting of the City Council of the City of Grand Ter- race was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 9, 1989, at 6 00 p m PRESENT Byron Matteson, Mayor Hugh Grant, Mayor Pro Tempore Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember Thomas Schwab, City Manager/Finance Director David Sawyer, Community Development Director Juanita Brown, Deputy City Clerk John Harper, City Attorney Joe Kicak, City Engineer ABSENT Randy Anstine, Assistant City Manager The meeting was opened with invocation by Pastor Larry Wilson, Praise Fellowship Foursquare Church, followed by the Pledge of Allegiance led by Councilmember Carlstrom ITEMS TO DELETE Mayor Matteson convened City Council at 6 10 p m None SPECIAL PRESENTATIONS 2A COMMENDATION - "PRIDE OF HOME AWARDS" Barbara Bayas, member of the San Bernardino Board of Realtors, explained what the "Pride of Home" program was and stated that it will be an ongoing process Mayor Matteson presented awards to Mr and Mrs Sammie Ferretta, Mr and Mrs Hugh Heney, Mr and Mrs Walter Kurtz, Mr and Mrs Roger Massey and Mr and Mrs Dennis Park 2B Mayor Pro Tem Grant read a Proclamation proclaim- ing the week of February 12-18, 1989, as "Voca- tional Education Week " C-OLINC 3i PGL111Dn E T E,-vf .0_� Di CITY COUNCIL MINUTES - 2-09-89 PAGE 2 CONSENT CALENDAR CC-89-13 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the remain- der of the Consent Calendar, with the removal of Items A and E B RATIFY 2/09/89 CRA ACTION C WAIVE FULL READING OF ORDINANCES ON AGENDA D APPROVE 1/12/89 COUNCIL MINUTES F ACCEPT GRANT DEED FROM L A WAINSCOTT AND ASSOCIATES G APPROVE CITY MANAGER'S ATTENDANCE AT THE CSMFO ANNUAL SEMINAR ITEMS REMOVED FOR DISCUSSION 3A APPROVE CHECK REGISTERS 020989A AND B Mayor Pro Tem Grant questioned Check No P6017 in Check Register 020989A, asking what the SCAG Bond Issue was City Manager Schwab replied that this was a joint bond issue with several other cities to purchase equipment We purchased the data processing equipment in Finance and the vehic- le for the Community Services Officer By doing it this way it spread the cost of the bond issue over all the agencies for a cost of about $65,000 Councilmember Pfennighausen expressed concern regarding Planning Commissioners being paid back pay for three months, stating that she hoped she never sees this again She also stated that she would like to see placed on a future agenda to expand the Planning Commis- sioners pay $10 00, because their responsi- bility has increased CC-89-14 MOTION BY MAYOR PRO TEM GRANT, SECOND BY MAYOR MATTE - SON, CARRIED 4-0-0-1 (COUNCILMEMBER PFENNIGHAUSEN AB- STAINED), to approve Check Registers 020989A and B CITY COUNCIL MINUTES - 2-9-89 PAGE 3 3E APPOINTMENT OF COUNCILMEMBER ON SCAG AND LEAGUE OF CALIFORNIA CITIES Councilmember Singley was appointed as Alter- nate to SCAG by a vote of 4-0-0-1 (Council - member Singley abstained) Councilmember Carlstrom was appointed as Representative to the League of California Cities by a vote of 4-1 (Councilmember Carl- strom voted NOE) PUBLIC PARTICIPATION Jack Ingalls, 12455 Willet, stated that he was present because he was a prospective business owner and a very concerned Grand Terrace Chamber of Commerce President He stated that he was in the process of signing a lease to move his busi- ness to Grand Terrace, but was troubled because of alleged problems with the Planning Director and City staff He felt that better rapport could be obtained by setting up a meeting between the Councilmembers, City Manager, Planning Director and the Chamber to discuss these problems He also stated that the Chamber is in the process of putting together a very aggressive economic devel- opment committee and without proper insight from Council and staff, they have no way of knowing which direction to pursue relative to businesses Councilmember Pfennighausen read a proposal she had prepared regarding setting up short term and long term goals and financial needs, and proposed that a workshop be set up that would bring the Council, Planning Commllssion, Chamber of Commerce, Staff and community representatives -at -large, for the purpose of trouble shooting, problem solving, communication, fine tuning of processes and image upgrading Mayor Matteson felt that they needed a meeting to find out what the problems were, in order to work them out It was the concensus of Council that on February 27, a workshop would be held and directed the City Manager to contact the necessary people CITY COUNCIL MINUTES - 2-9-89 PAGE 4 Kathryn Harmon, 11834 Kingston St , stated that she was a real estate agent for Better Homes and Gardens, and reported that she had just taken a listing for the largest parcel along Barton Road She stated that she is trying to develop a market- ing plan to see what our City needs and asked for suggestions at some time in the future from Coun- cil as to their ideas Mayor Matteson asked her to attend the Febru- ary 27, 1989 workshop, and stated that anyone having suggestions as to the economic development of the City would be welcome City Manager Schwab reminded Council that they authorized staff to submit an RFP for the develop- ment of a Specific Plan, which will be considered a Barton Road Specific Plan, which would include all the property Mrs Harmon had mentioned, as well as the property on the other side of the street He stated that this Specific Plan is set in motion by the Council, with the Planning Commi- ssion, to develop what they would like to see there He felt the primary concern of this Coun- cil is that they do not want to see development happen lot -by -lot along Barton Road to where at some point in time you will have hodge-podge development with which there will be no continu- ity Mayor Matteson stated that he had received questions from several citizens regarding response times for emergency services Steve Rice, President, Courtesy Ambulance, stated that they service the City of Grand Terrace from the Cooley Ranch area and are one of two ambulance providers who are authorized to provide service under County Code He reported on the average response times in the area ORAL REPORTS 5A Committee Reports 1 Council accepted the Historical and Cultural Activities Committee Minutes of 1-9-89 2 Council accepted the Emergency Operations Committee Minutes of 10-17-88, 11-21-88 and 12-19-88 CITY COUNCIL MINUTES - 2-9-89 PAGE 5 PUBLIC HEARINGS Dick Rollins, on behalf of the Clime Prevention Committee, reported on the upcoming programs of the Committee 5B Council Reports None Mayor Pro Tem Grant, advised that he attended the 1989 Mayors and Councilmembers seminar in Monterey and felt it was very beneficial He reported that he attended the San Bernardino Associated Governments County Transportation Commission meeting on February 1, 1989 He expressed concern regarding three billboards south of Barton Road He asked the City Attorney for his comments City Attorney Harper stated that they are in the process of preparing litigation with regard to the Sign Ordinance and that he is involved in litigation in two other locations with Adams Advertising He stated that as far as Adams is concerned, any City prohibition of billboards is, under any circumstance, un- constitutional under a variety of cases and they are going to put them up and let the Cities litigate it He added that he is going to do everything he can to remove those signs and any other signs that do not comply with the current Sign Ordinance Mayor Pro Tem Grant asked if we could get an injunction against Adams pending disposition by the court? City Attorney Harper replied, no, not until there is some violation Mayor Matteson, reported that he and City Manager Schwab attended the memorial service for Jeff Goodwill, Mayor of Victorville CITY COUNCIL MINUTES - 2-9-89 PAGE 6 UNFINISHED BUSINESS 7A Arliss Drive Reconstruction City Engineer Kicak reported that five bids were received by 10 00 a m on February, 7, 1989 and one was received at 1 45 p m on that same date He stated that it was pointed out by one of the bidders that there was one location where it stated 2 00 p m for the bid opening, therefore he contacted each bidder who had taken out specifications, including the bidder who turned in the late bid, and pointed out the inaccuracy and asked each one of them if they understood that the bid open- ing was at 10 00 a m not 2 00 p m on Febru- ary 7 This was done the evening before at about 4 00 p m They all indicated that they understood, including the bidder who turned in the late bid After talking to the City Attorney, his recommendation was to award the contract to the lowest bidder as of 10 00 a m on February 7, 1989 Mayor Matteson asked in regard to the bid that was turned in at 1 45 p m , he had the option of calling in and getting the bid results after 10 00 a m Is that correct> City Engineering Kicak replied, that he was not suggesting that he did, but he had the option of contacting the City Clerk or the publication that reports the results CC-89-15 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR MATTE - SON, CARRIED 5-0, to award the Arliss Drive Reconstruc- tion to Bob Britton in the amount of $24,971 70 Councilmember Pfennighausen asked when are we going to start on the Michigan Avenue upgrade City Engineer Kicak replied, in about a month CITY COUNCIL MINUTES - 2-9-89 PAGE 7 7B Appropriation for Demolition of Garden Home Apart- ments City Manager Schwab stated that Council was aware that the owners of these apartments have abandoned them The Litigation Guarantee that was purchased from Commonwealth Title guarantees that all oum er- ship interest is listed on the Litigation Guaran- tee, there are 18 parties that have a fee interest in the parcel, certified letters have been sent to these parties and it indicated that they have 14 days to eliminate the violations that exist on t-iat site, to date, he has not received any response-s to the letters He has received some comments from persons holding fee interests, but did not -ave controlling interest, they indicated that =ney were in concurrence in demolishing those struc- tures He stated that staff is reques=Ing Council's authorization for $20,000 for the purpose of demolishing those apartment buildings, as ell as authorization to go out to receive an informal bid process Mayor Matteson asked the City Attorney if we send $20,000 to demolish those buildings and put a __en on the property, what position do we take as far as the lien is concerned in regard to other liens and taxes on the property> City Attorney Harper replied that although the law is not 100 percent clear, it is his position z:,)at we are number one, it takes the same position aS a street improvement lien, it takes precedence over any other security interest CC-89-16 MOTION BY MAYOR MATTESON, SECOND BY COUNCILME "BER PFENNIGHAUSEN, CARRIED 5-0, to appropriate $20,000 for the demolition of the Garden Home Apartments 7C Award Contract for Housing Element Community Development Director Sawyer reported -at the Planning Department has received six proposals and each proposal was evaluated and each firm ,as invited to an interview, which five could attend Staff is recommending the top three firms in order of recommendation, Willdan Associates, Ratelle Davis Associates and Community Dynamics CITY COUNCIL MINUTES - 2-9-89 PAGE 8 He stated that Willdan Associates received the top ranking based in part on their familiarity with the Department of Housing, and Community Development's housing element review process, similar project experience and their knowledge of the City's Gener- al Plan He stated that it is the Planning Depart- ment's recommendation that the City Council award the contract to prepare the City's Five Year Hous- ing Element Update for 1989 to Willdan Associates in the amount of $15,575 Councilmember Pfennighausen stated that she could not support Willdan in that capacity and felt that they were incapable of performing the job Councilmember Grant stated that he was satisfied with the professionalism and quality of the General Plan by this firm and he would support staff's recommendation Mayor Matteson questioned the fact that they were $1,500 more than the lowest bidder and asked why they chose Willdan over the lowest bidder Community Development Director Sawyer replied that the selection was based on the fact they they have working knowledge of our General Plan and have dealt with low -density communities and have had more Housing Elements approved He stated they were both close and staff would feel comfortable with either firm CC-89-17 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 4-1 (COUNCILMEMBER PFENNIGHAUSEN VOTED NOE), to follow staff's recommendation and award the Housing Element Contract to Willdan Associates in the amount of $15,575 00 7D Approve Specifications for Grand Terrace Heavy Rescue Unit and Authorize to go to bid City Manager Schwab advised that City Council appropriated $144,000 00 for the purchase of a heavy rescue vehicle The Fire Department has been working for about six months to develop the exact specifications for what type of equipment they would like to have CITY COUNCIL MINUTES - 2-9-89 PAGE 9 He stated that should those specifications be approved, they have indicated the prospective bidders they would like those specifications sent to, which should take about 30-60 days for those bidders to respond back to us At that time they would come back to Council for an award CC-89-18 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve specifications and authorize to go to bid NEW BUSINESS 8A Award Landscape Contract for Barton Road City Manager Schwab reported that staff solicited proposals for landscape design services for the area known as the Barton Road Corridor from Michi- gan to Canal Staff has received six proposals from the following firms Kammeyer and Associates Florian Martinez Associates Richard Pope Associates Wilson Hentzen Randolph Hlubik Associates, Inc (RHA) TRW Landscape Architect He stated staff's recommendation is to award the contract to RHA of Riverside in the amount of $7,500 00, and appropriate $1,000 for reimbursable costs, which will be in the form of soils tests, telephone, blueprinting and copies CC-89-19 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to follow staff's recommendation and award the landscape design contract to RHA in the amount of $7,500 00 and appropriate"$1,000 00 for reim- bursable costs 8B A Resolution of the City Council of the City of Grand Terrace, California, urging the State Water Resources Control Board to revise its draft report entitled, "Water Quality Control Plan for Salinity San Francisco Bay/Sacramento-San Joaquin Delta Estuary " CC-89-20 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to adopt this Resolution CITY COUNCIL MINUTES - 2-9-89 PAGE 10 8C A Resolution of the City Council of the City of Grand Terrace, California, Opposing the Closure of Norton Air Force Base and Encouraging the Citizens of the City of Grand Terrace to contact their elected officials in Washington, D C , and express their concern and opposition to the closure of Norton Air Force Base CC-89-21 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to adopt this Resolution 8D Set Dates for Emergency Plan Workshop with Council and Emergency Operations Committee City Manager Schwab reported that each Councilmem- ber has received a copy of the Emergency Plan, which was prepared by the Emergency Operations Com- mittee The committee has indicated that they would like to have a workshop with the committee members, as well as Council to determine whether Council feels this plan would be effective and possibly set up a date to run through the plan It was determined by Council consensus that March 2, 1989 at 6 00 p m , would be the date to hold the Emergency Plan workshop 8E Discussion Reqardinq CUP - Chocolate Forest Mayor Pro Tem Grant read a letter received from Mrs Joan Johnson, owner of the Chocolate Forest (letter is on file in the City Clerk's Department), regarding problems she has encountered with the Planning Department Mayor Matteson asked if anyone would like to speak to this issue Being none, he returned it back to Council He asked Community Development Director Sawyer if he would like to address this issue Community Development Director Sawyer read a chron- ology prepared by the Planning Department (Chronol- ogy is on file in the City Clerk's Department) Mayor Matteson asked Mrs Johnson if she wished to speak at this time She didn't CITY COUNCIL MINUTES - 2-9-89 PAGE 11 Councilmember Pfennighausen indicated that she asked that this item be placed on the Agenda after being made aware of some of the problems, and in defense of some of the criticism directed towards staff She stated that staff, in many cases, is only doing what this Council has directed them to do through Ordinances It is their Dob, as elected officials to make sure that these conflicts do not exist She ran through the chronology giving her position on each item, stating that she felt they should work to see that Mrs Johnson's business is as much a success as possible Councilmember Singley stated that he also received a call from an interested citizen and talked with the Community Development Director, who explained the process they go through He was very impressed with the efforts that staff has gone through with Mrs Johnson to compromise with her He stated there is a process whereby the Planning Department has issued her a violation and she will go before the Planning Commission in a hearing He felt that would be the appropriate time for her to address this issue He also -invited her to the meeting with the Chamber He stated that he did not want Mrs Johnson to think that he was anti -business, because we desperately need businesses He indica- ted that he talked to Mr Sawyer and the City Manager and they are still open to discuss compro- mises, but Mrs Johnson was not communicating Mrs Joan Johnson, Owner of the Chocolate Forest, stated that she was glad to hear that there is still some open communication She hoped that this -issue could be resolved that night, if not, she would pursue it further Councilmember Carlstrom stated that he attended the Grand Opening of the Chocolate Forest and was very impressed with how Mrs Johnson utilized the space, it was very neat and clean He felt we need to take a look at this and get together with Mrs Johnson to see what can be done After lengthy discussion between the Community Development Director, Mrs Johnson and Council, it was suggested by Mayor Matteson that Mrs Johnson meet with the Community Development Director the next day to see if they can come up with some compromises CITY COUNCIL MINUTES - 2-9-89 PAGE 12 If not, it will come before Council at the Febru- ary 27, 1989 Council meeting In the meantime, no action will be taken on those letters City Attorney Harper advised that the Mayor does not have the ability to vary the conditions of the CUP, without having another Public Hearing Mayor Matteson directed the Community Development Director and Mrs Johnson to have their meeting, but to keep in mind that there are certain things that they cannot change without changing the Ordi- nances He asked Mrs Johnson if she agreed with that She agreed ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 8 35 p m , until the next Regular City Council/CRA meeting, which is scheduled to be held Thursday, Febru- ary 23, 1989 DEPUTY CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace PENDING CITY OOUNCiL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING - FEBRUARY 23, 1989 A Regular meeting of the City Council of the City of Grand Ter- race was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 23, 1989, at 6 00 p m PRESENT Byron Matteson, Mayor Hugh Grant, Mayor Piro Tempore Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember Randall Anstine, Assistant City Manager David Sawyer, Community Development Director Juanita Brown, Deputy City Clerk John Harper, City Attorney ABSENT Thomas Schwab, City Manager/Finance Director Joe Kicak, City Engineer The meeting was opened with invocation by Reverand Dale Goddard, Inland Christian Center, followed by the Pledge of Allegiance led by Councilmember Pfennighausen ITEMS TO DELETE Mayor Matteson convened City Council at 6 10 p m None SPECIAL PRESENTATIONS 2A COMMENDATIONS Mayor Matteson presented awards to Sandy Windbig- ler and Joe DeFillippo, who were involved in any emergency in an atempt to save a life He also presented Commendations to Bonne Hadden and Mike Higginson, members of the Citizen Patrol, who helped persons from a burning vehicle He read a Certificate of Service award presented to Dennis Evans, but was not present to receive it CONSENT CALENDAR CC-89-22 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the remainder of the Consent Calendar, with the removal of Item A B RATIFY 2/23/89 CRA ACTION CITY COUNCIL MINUTES - 2-23-89 PAGE 2 C WAIVE FULL READING OF ORDINANCES ON AGENDA ITEMS REMOVED FOR DISCUSSION 3A APPROVE CHECK REGISTER 022389 Councilmember Pfennighausen advised that since this Check Register contained the Roberts' property payment on it, she would abstain from the vote CC-89-23 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-0-1 (COUNCILMEMBER PFENNIGHAUSEN ABSTAINED), to approve Check Register 022389 PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry, advised Council that Bill AB4365,regarding abandoned and storage vehic- les, will go into effect July 1, 1989 He gave a brief scenario of what the Bill will do Sandy Windbigler, Grand Terrace Area Chamber of Commerce, reported on some of the upcoming events of the Chamber ORAL REPORTS 5A Mayor Matteson introduced the new Citizen Patrol members Bonne Hadden, Mike Higginson, JoAnn Johnson, Tim Hurlburt and Gerry Early Sharon Korgan, Community Services Officer, intro- duced Walter Panic as the new Citizen Patrol Coor- dinator and Bonne Hadden and Mike Higginson as the new Crime Busters Coordinators 5B Committee Reports la Council accepted the Parks and Recreation Committee Minutes of 1-3-89 b Appointment of Marcia Johansen CC-89-24 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEM- BER CARLSTROM, CARRIED 5-0, to appoint Marcia Johansen to the Parks and Recreation Committee 2 Council accepted the Historical and Cultural Activities Committee Minutes of 2-6-89 CITY COUNCIL MINUTES - 2-23-89 PAGE 3 3 Crime Prevention Committee CC-89-25 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to appoint Bea Gigandet and Howard Panic to the Crime Prevention Committee PUBLIC HEARINGS 5C Council Reports Councilmember Pfennighausen, member of the Advisory Commission for the San Bernardino Valley Municipal Water District, discussed problems with the limited sources of water and the Delta situation, a problem with salinity in the water She stated that she is very impressed with the efforts by the San Bernar- dino Valley Municipal Water District and the Riverside -Highland Water Company for its citizens in conserving water, removing water and water storage Mayor Pro Tem Grant, advised that he attended the Local Agency Formation Commission meeting on February 15, 1989, at which time Yucaipa cityhood was again discussed He expressed concern regarding requesting the Committees to sign attendance sheets, since they are volun- teers Mayor Matteson, expressed concern regarding an alleged gang in the area called the "Skin- heads " Lt Walt Hansen replied that that was the first he had heard about them in this area Mayor Matteson reported that he attend- ed the Norton Committee They are making plans to phase in local commercial, industrial into the base as it is phased out 6A Housing & Community Development Block Grant Program Assistant City Manager Anstine reported that the County of San Bernardino is soliciting applications for project proposals for this year's CDGB Program He stated that in his Staff Report he listed eligible and ineligible uses for these funds He advised that the City must conduct a Public Hearing prior to the submittal of this application CITY COUNCIL MINUTES - 2-23-89 PAGE 4 Mayor Matteson opened up the Public Hearing for public input Being none, he returned it back to City Council Councilmember Pfennighausen regarding children having a along Grand Terrace School could allocate those funds with what they already had corner at Knobby's and the Burren? expressed concern safe place to walk She asked if they and combine them and still do the sidewalk on Van Assistant City Manager Anstine replied that it was his understanding that all of that was encompassed into one project, stating that we may not have the funds to complete the entire project, but that the sidewalks were included as part of that project Mayor Matteson stated that Councilmember Pfen- nighausen has a good point - they need to know what they are talking about in reality Assistant City Manager Anstine stated that he could check with the City Engineer to find out exactly what is involved Mayor Pro Tem Grant felt that sidewalks are necessary in that area, feeling that it is a serious accident or death waiting to happen CC-89-26 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to earmark those funds for the installation of sidewalks to eliminate a health and safety problem on Michigan Avenue 6B Approval of a Tentative Parcel Map (TPM-89-1) a Two -Parcel Subdivision located at 21797 Vivienda Avenue Community Development Director Sawyer advised that the applicant is proposing to split the existing lot into two parcels He stated that the Planning Commission at its Public Hearing on February 6, 1989, recommended approval of TPM-89-1 to the City Council Mayor Matteson open up the Public Hearing for public input Being none, he returned it back to the City Council CITY COUNCIL MINUTES - 2-23-89 PAGE 5 CC-89-27 MOTION BY COUNCILMEMBER CARLSTROM, SECOND BY MAYOR MATTESON, CARRIED 5-0, to approve Tentative Parcel Map 89-1 NEW BUSINESS 7A A Resolution of the City Council of the City of Grand Terrace, Supporting the Proper Edu- cation and Training in CPR Mayor Matteson felt this was something that was very important Councilmember Pfennighausen concurred and shared an incident that she was involved with when whe was a Girl Scout leader Mayor Matteson directed Assistant City Manager Anstine to schedule some classes with the Fire Department Assistant City Manager Anstine replied, that staff was currently in the process of doing that CC-89-28 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to adopt this Resolution 7B Agreement to Defer Public Improvements on Single -Family Home located at 11645 Grand Terrace Court Because the City Engineer was not present to answer questions regarding this issue, this item was continued to the March 9, 1989 City Council meeting ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 7 10 p m , until the next Regular City Council/CRA meeting, which is scheduled to be held Thursday, Mar- ch 9, 1989 DEPUTY CITY CLERK of the City of Grand Terrace Mayor of the City of Grand Terrace C O M M I S S I O N A N D C O M M I T T E E R E P O R T S COUNCIL MEETING DATE 3/9/89 DATE 3/1/89 COMMISSION/COMMITTEE Historical and Cultural Committee SUBJECT Resignation of Linda Lee Laufer PROBLEM Facts Committee member Linda Lee Laufer has submitted a letter of resignation from the Historical and Cultural Committee dated February 28, 1989 ALTER,NATI,VES Accept the resignation of Linda Lee Laufer, with rearet REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF Accept resignation of Linda Lee Laufer and advertise to fill the unscheduled vacancy F-e!, --)8, /98 9 �CD- tt c L r rc �� t �� s �c , ��c_a f� r V \ t y-) y r -%� 1`r C:-, t-r, Cl C� L i `_ RECEIVED MAN 3 1989 CITY CL6ERK'S DEPT C R A ITEM ( ) AGENDA ITEM NO S T A F F R E P O R T DATE 3-2-89 COUNCIL ITEM (X) MEETING DATE 3-9-89 SUBJECT Consideration of a Negative Declaration for SA-88-2, a 24,800 square foot commercial/office center to be located on Commerce Way (APN 277-451-17) FUNDING REQUIRED NO FUNDING REQUIRED X DISCUSSION• On January 16, 1989, the Planning Commission conditionally approved SA-88-2, a proposed 24,800 square foot commercial/office center to be located on Commerce Way (see attached Planning Commission staff report dated January 16, 1989) The approval is subject to the following conditions listed the attached staff report The Planning Commission also reviewed the proposed Negative Declaration and recommended its approval with the following changes That items 13F and 14C of the Initial Study (regarding impacts on traffic and local schools) be changed from "no" responses to "yes" responses and that possible mitigation measures be investigated It is staff s view that these items should stay as "no" responses For the traffic issue, this is based on the mitigation measures contained in the General Plan's Master EIR, which includes improvements to Barton Road and Michigan Street inorder to better handle the traffic generated from the area of the proposed project With regards to the school issue, the proposed development is a commercial development and will not produce any new students for the District and it is required to pay the Colton Unified School District's commercial development fee of $ 0 25 per square foot of new commercial space CUUivCIL AGENDA FDA 'ir 0A RECOMMENDATIONS: Planning Commission The Planning Commission recommended the City Council amend the Initial Study as stated above and consider appropriate mitigation measures before approving the Negative Declaration Planning Department The Planning Department recommends the City Council approve the Negative Declaration as presented by staff in Attachment C of the attached Planning Commission Staff report dated January 16, 1989 Respectfully Submitted by David Sawyer, Communit Development Director TO FROM DATE SUBJECT APPLICANT LOCATION REQUEST BYRON R MATTESON Mayor BARBARA PFENNIGHAUSEN Mayor Pro Tem Council Members HUGH J GRANT DENNIS L EVANS SUSAN CRAWFORD THOMAS J SCHWAB City Manager Plamung Conunsssion David Sawyer, Community Development Director January 16, 1989 Staff Report,'SA-88-2' (revised) 4 Paul Westberg for C-Y Development (James Coffin) North of Commerce Way, East of Michigan (APN 277-451-17) Site and Architectural approval of a 24,800 square feet office and commercial project on a 168 acre lot BACKGROUND The applicant is proposing to construct an office and commercial center comprising 24,800 square feet on a 168 acre lot The location of the proposed project is in a C-2/CPD zone (Attachment A) The project is bisected by two public easements (Attachment B) ZONING AND LANDUSE Property GP ZonmX Landuse Subject Property GC C-2/CPD Vacant To the West GC C-2/CPD Orco Tool To the East GC C-2/CPD Skating Rink To the North I-215 I-215 I-215 To the South GC C-2/CPD Vacant -r-mlq s 22795 BARTON ROAD . GRAND TERRACE, CA 92324-5295 o CIVIC CENTER - (714) 824-6621 i ENVIRONMENTAL. An initial study has been completed for this project and a Negative Declaration has been prepared (Attachment C) DISCUSSION AND PLANNING ISSUES Parking. The applicant is providing 100 parking spaces which is City Code for a CPD zone In addition to these spaces there are three loading spaces Three of the 100 spaces provided have been designated handicapped, as required by State Code Since the applicant is proposing the nummum of parking spaces under our Code, the uses permitted in the buildings may be limited For example, there may not be sufficient parking for a restaurant use Landscaping comprises 11 percent of the parking area This 15 over the City Code requirement of 5 percent Landscaping As illustrated in the Site Plan, the applicant is proposing 25 feet of boundary landscaping within the building set back It is recommended that complete landscaping and irrigation plans be submitted before building permits are issued Architecture and Design The architecture of the center reflects a modern spamsh influence with tile roofs and arched walkways The windows are multi -paned smoked glass with arches The colors and materials that are shown on the material board do not accurately reflect the colors in the renderings, however Renderings of the project as well as a material board will be available at the meeting The material board shows three colors are to be utilized, the renderings illustrate at least five colors It is recommended that the colors the applicant intends to use be clarified REVIEWING AGENCY RECOMMENDATIONS The (following agencies responded to our request for comments as follows 1 The City Engineer in his memorandum to the City dated December 15, 1988 (Attachment D), 2 ! The Foresty and Fire Warden Department in their letters to the City dated February 9, 1988, and December 8, 1988 (Attachment E), 3 Colton Unified School District in their letter to the City dated December 13, 1988 (Attachment F), 4 State of California Department of Transportation in their letter to the City dated December 29, 1988 (Attachment B), and 5 San Bernardino County Department of Environmental Health Services in their letter to the City dated January 27, 1988 (Attachment G) PLANNING DEPARTMENT RECOMMENDATIONS i The I Planning Department recommends approval of SA-88-2 subject to the following conditions of approval 1 Fully dimensioned landscape plans complete with types of plants and their sizes and complete irrigation plans shall be submitted for Planning Department approval, 2 Any changes or variation in the colors or materials used, from that which is indicated on the material board shall be approved by the Planning Department 3 All recommendations listed in the City Engineer's letter to the City dated December 15, 1988 (Attachment D) shall be complied with, 4 All recommendations listed in the Forestry and Fire Warden Department's letter to the City dated February 9 and December 8, 1988 (Attachment E) shall be complied with, 5 All concerns of the State of California Department of Transportation enumerated in their letter to the City dated December 29, 1988, (Attachment B) shall be complied with and satisfied, 6 All concerns of the San Bernardino County Environmental Health Department in their letter to the City dated January 27, 1988, (Attachment G) shall be complied with, 7 A signnage program for the Center shall be developed and required for all tenants within the Center to be approved by the Planning Department Respectfully Submitted O� avid Sawyer, Commuiuty Develo ent Director I f f Por Cost Riverside Land Co j m (3 6/44 2 /r Gland Terroce City fox (,ode Areo IG003 r, 0AI?ION - 1?OAIJ ` 1 �I' � !or Fl � i)) / `4 , Por I at 5 Par 1 of 5 I� m (! 1 F� i ,�'�'� - / it r 1 it °�S Par IPor 6 �I I a ii I i r Dnr 0 t,C�- z, t7J)'y I G(� c C r 1 Par G Por 7 Par 5 G i JJAC 412 1 I s Mop Book 277, Poge el San Bernardino County 271 i') ATTACHMENT A z ti1.a .,.W-Qa-jx� -fS CCa2L_ L_DHKnxw m SCCONDP .AOR PL Wi — Q,OCO SX BI=MRQ *� — U Boo &r FLOOR P W sate.a'rm'srtt-aa M�i�� �I cs�-3 ��L'✓, ��+F.rwr •1 1 j'�� `.:/�� . � J' \ �« 1�� a,..`-:C�+,.,4 _ � ,4 3 r IQr�� 15 FT92rV AY OFF RAMP SIDE ELr-YAnON / SELTION BULDINQ at FRONT ELEVAnON - IHDUSTHY STREET M-umm a1 E)CTEMOR ELEVAnONS sGtZ"7v-I arw g�aC7No Ho3,L (M-'to UZD mkaoo D ea w r 90O USAMS-13 `gar% I 1^'1`�J w _ , „� SNOLLVA3-G - PdalX3 Lz D"Kr)m d M -UO AVM" • , St- 1 - W=YA-TS X'rdi La f�>n'IY79 HJl1Y/3I3 3�6 4/�`V\�[/y\/\1' NYId 2fOOld rx ar+a�rie 3-s 000q NV-ld Loo-Wisau SIDE ELEVATION SULDING A2 FROM ELEVATION - INDUSTRY STREET BUILDING s2 EXTERIOR ELEVATIONS CITE I/0-I-0' IN ;;�LCN ITE° FoPR iaiNTa c a F F � H c' (M I D7E o o a C E9 CALF �(05 STATE OF CALIFORNIA-BUSINESS TRANSPORTATION AND HOUSING AGENCY GEORGE DEUKMEJIAN Go-,, r DEPARTMENT OF TRANSPORTATION 1 DISTRICT 8 P O BOX 231 SAN BERNARDINO CA 92402 j TDD (714) 383 4609 "f I December 29, 1988 Planning Department City of Grand Terrace Attention Mr David R Sawyer 22795 Barton Road Grand Terrace, CA 92324 Dear Mir Sawyer Development Review 08-SBd-215-1 16 Your Reference SA-88-2 Cy Development This letter is in reference to our previous comments for the proposed retail center located on the easterly side of State Route I-215 on Commerce Way (SA-98-2) Caltrans has stated in our previous letters (attached) that the plans do not adequately reflect how the drainage is to be handled nor ao the plans show the building setbacks from the legal right of way lines for I-215 The developer nas requested Caltrans to contact, the city and defer any engineering information tnat we have requested or conditions at this time because of financial reasons He is willing to furnish us with our requested information, but wishes to delay this information until he is ready to apply for his building permits from the city Caltrans is not concerned with the stage of time that these conaitions are met as long as the concerns are addressed and satisfied at some stage in time before any building permits are issued for this development To readdress the concerns that Caltrans has expressed and the submitted Architectural Plans do not identify 1 Plans do not identify the state's right of way boundaries In order for Caltrans to verify right of way boundaries, we need I o review an engineered record of survey plan reflecting known survey monuments, bearings, distances, angles, etc in conjunction with right of way boundaries versus building setbacks 2 The drainage concern has to do with how this developer will handle drainage flows on his site that have been received from an existing drainage facility in the state's right of way ATTACHMENT B Planning Department Attention Mr David R Sawyer Page 2 December 29, 1988 Again, if the city is satisfied with the developer's proposal to this point, we suggest deferring our concerns until a later date, as long as no building permits are issued and developer is diligently seeking to address the above -mentioned concerns Tf additional information is desired, please call Mr Thomas J Neville at (714) 383-438Z4 Very truly yours, L L' vH� N LEW414DOWSKT District Permits Engineer ' U DEC j 1 STATE OF CALIFORNIA—BUSINESS AND TRANSPORTATION AGENCY 19l l GEORGE DEUKMEJIAN Governor i lfiU I u tN1 DEPARTMENT OF TRANSPORTATION - DISTRICT 8 P O BOX 231 SAN BERNARDINO CALIFORNIA 92402 December 2, 1988 Planning Department C'tt of Grand Terrace At` �ntion Mr D R Sawyer 2: 95 Barton Road G and Terrace, CA 92324 Jear Mr Sawyer Development Review 08-SBd-215-1 16+ Your Reference SA-88-2 Cy Development/ James Griffin This is in reference to your letter dated November 30, 1988 The revised plan does not satisfy our requirements as I requested in my previous letter of March 2, 1988 (a copy is attached) We will continue our review when all the conditions are met If additional information is desired, please call Mr James Neville at ( 7 1 4 ) 383-467 1 Very truly _y _Ur , H LEWA14DOWSKI District Permits Engineer A t t Cony nailed to Mr Coffin on 12/13/88 (Planning Dent,) Copy given to Environmental Systems in Redlands 12/13/88 (Planning) 5TATE Of CALIrORNIA—BUS'NESS TRANSPORTATION AND HOUSING AGENCY DEPARTMENT OF TRANSPORTATION DISTRICT B P O BOX 231 AN BERNARDINO CA 92402 I DD IV A) 303 d609 March 2, 1088 Planning Department City of Grand DerracSawyer Attention Mr 22795 Barton Road 9232u Grand Terrace) GEORGE DEUKMEJIAN Go.- —r Development Review 08-sBd-215-1 15+ your Reference SA-88-? CY Development/James Gr'frip Dear Mr Sawyer center Thank Thank you for the opportunltY to review the proposed retail s on 1 68 acres located on the with two ideeoflal Routetail 215 on Way easterlyside osed proposal is slightly removed from an eYsstsng or prop This P state highway enerated by th_s proposal does hway Although the traffic and drainagegthe state to have a slgnlficanL effect ttOn cumulativenegffect of not appearto system, consideration must be given Any measures necessary be continued development in thactare Ofatraffic and dra_na0 mitigate the cumulative 1mP ment of this area provided prior to or with develop be handled nor show how drainage 11 to right of wall — The plans do not adequatelywa and 'now show building setbacks From our undr'ri rs do they lan, showing our right o Y ire Upon receipt of engineered p building setbacks, drainage is to be handled with necessary will continue our review Mr V1111 Brisley If additional information ss desired, please call at (71 �4) 38�-U671 B N LEWANDOWSKI ts Engineer District Fermi NEGATIVE DECLARATION BYRON R MATTESON Mayor BARBARA PFENNIGHAUSEN Mayor Pro Tem Council Members HUGHJ GRANT DENNIS L EVANS SUSAN CRAWFORD THOMAS J SCHWAB City Manager Pursuant to the California Environmental Quality Act, a Negative Declaration is hereby filed on the below referenced project, on the basis that said project will not have a significant effect on the environment l DESCRIPTION OF THE PROJECT SA-88-2, is a proposal t retail commercial center This property is located General Plan's landuse attached map) APPLICANT James Coffin j LOCATION• o develop a 24,000 square foot office and on a currently vacant 1 68 acre site in the City' s C-2 and CPD zone and the designation is General Commercial (see The north side of Commerce Way, east of Michigan Street (APN # 2-77- 451-17) FINDING OF NO SIGNIFICANT EFFECT Based upon the attached Initial Study, there is no substantial evidence that the project will have a significant effect on the environment r David Sawyer, Community Devel pment Director City of Grand Terrace Date ATTACHMENT C 22795 BARTON ROAD • GRAND TERRACE, CA 92324-5295 • CIVIC CENTER — (714) 824-6621 CITY OF GRAND TERRACE PLANNING DEPARTMENT INITIAL ENVIRONMENTAL STUDY I Background 1 Name of Pi oponent City of Grand Terrace 2 Address and Phone Number of Proponent City of Grand Terrace 22795 Barton Road, Grand Terrace, CA 92321I-5295 Attention David Sawyer, Planning Director 3 Date of Environmental Assessment 4 Agency Requiring Assessment City of Grand Terrace 5 Name of Proposal, if applicable �Ah C01=F11� ��=�-f�iL C -cam 6 Location of Proposal C.o�_kJ.�,,Q�_E �o/�PtiI 27-2-45-1-1-7� II Environmental Impacts (Explanations of all "yes" and "maybe" answers are provided on attached sheets ) Yes Maybe No 1 Earth Will the proposal result in a Unstable earth conditions or in changes in geologic substructures? b Disruptions, displacements, compac- tion or overcovering of the soil' c Substantial change in topography or ground surface relief features7 l/ d The destruction covering or modi- fication of any unique geologic or physical features? e Any substantial increase in wind or water erosion of soils, either on or or off site? / a l Yes Maybe No f Changes in deposition or erosion of beach sands, or changes in siltation, deposition or erosion which may modify the channel of a river or stream or the bed of the ocean or any bay, inlet or lake? g Exposure of people or property to geologic hazards such as earth quakes, landslides, mudslides, ground failure, or similar hazards? 2 Air Will the proposal result in a Substantial air emissions or deterior- ation of ambient air quality? b The creation of objectionable odors c Alteration of air movement, moisture, or temperature, or any change in climate, whether locally or regionally? 3 Water Will the proposal result in a Substantial changes in currents, or the course or direction of water movements, in either marine or fresh waters? b Substantial changes in absorption rates, drainage patterns, or the rate and amount of surface runoff? c Alterations to the course or flow of flood waters? d Change in the amount of surface water in any water body? e Discharge into surface waters, or in any alteration of surface water qual- ity, including, but not limited to, temperature, dissolved oxygen or turbidity? f Alteration of the direction or rate of flow of ground waters? r I 5 Yes Maybe No g Change in the quantity of ground waters, either through direct addi- tions or withdrawals, or through inter- ception of an aquifer by cuts or excavations? h Substantial reduction in the amount of water otherwise available for public water supplies? i Exposure of people or property to water related hazards such as flood- ing or tidal waves? Plant Life Will the proposal result in a Change in the diversity of species, or number of any native species of plants (including trees, shrubs, grass, crops, and aquatic plants) 7 b Reduction of the numbers of any unique, rare, or endangered species of plants? c Introduction of new species of plants into an area of native vegetation, or in a barrier to the normal replenish- ment of existing species d Substantial reduction in acreage of any agricultural crop? Animal Life Will the proposal result in a Change in the diversity of species, or numbers of any species of animals (birds, land animals including rep- tiles, fish and shellfish, benthic organisms or insects) 7 b Reduction of the numbers of any unique, rare or endangered species of animals? c Deterioration to existing fish or wildlife habitat? V Yes Maybe No 6 Noise Will the proposal result in a Increases in existing noise levels? b Exposure of people to severe noise levels? 7 Light and Glare Will the proposal produce substantial new light or glare? 8 Land Use Will the proposal result in a substantial alteration of the present or land use planned of an areal 9 Natural Resources Will the proposal result in a Substantial increase in the rate of use of any natural resources? b Substantial depletion of any non- renewable natural resource? 10 Risk of Upset Will the proposal involve a A risk of an explosion or the release of hazardous substances (including, but not limited to, oil, pesticides, chemicals or radiation) in the event of an accident or upset conditions? b Possible interference with an emerg- ency response plan or an emergency evacuation plan 11 Population Will the proposal alter the location, distribution, density, or growth rate of the human population of an area? 12 Housing Will the proposal affect existing housing or create a demand for additional housing 13 Transportation/Circulation Will the pro - proposal result in a Generation of substantial additional vehicular movement? M 15 M b Effects on existing parking facili- ties, or demand for new parking? c Substantial impact upon existing transportation systems? d Alterations to present patterns of circulation or movement of people and/or goods? e Alterations to waterborne, rail or air traffic? f Increase in traffic hazards to motor vehicles, bicyclists or pedestrians? Public Services Will the proposal have substantial effect upon, or result in a need for new or altered governmental services in any of the following areas a Fire protection? b Police protection? c Schools I d Parks or other recreational faci- lities? e Maintenance of public facilities, including roads? f Other governmental services? Energy Will the proposal result in a Use of substantial amounts of fuel or energy? b Substantial increase in demand upon existing sources of energy, or re- quire the development of new sources of energy? Utilities Will the proposal result in a need for new systems, or substantial alterations to the following utilities a Power or natural gas? Yes Maybe No I✓ i Yes Maybe No b Communications systems7 vll� c Water? VII, d Sewer or septic tanks? V11- e Storm water drainage? f Solid waste and disposal? 17 Human Health Will the proposal result in a Creation of any health hazard or potential health hazard (excluding mental health)? b Exposure of people to potential health hazards? 18 Aesthetics Will the proposal result in the obstruction of any scenic vista or view open to the public, or will the proposal result in the creation of an aesthetically offensive site open to public view? 19 Recreation Will the proposal i esult in an impact upon the quality or quantity of existing recreational opportunities? 20 Cultural Resources a Will the proposal result in the alteration of or the destruction of a prehistoric or historic archaeo- logical site? b Will the proposal result in adverse physical or aesthetic effects to a prehistoric or historic building, structure, or object? c Does the proposal have the potential to cause a physical change which would affect unique ethnic cultural values Yes Maybe No d Will the proposal restrict existing religious or sacred uses within the potential impact areal 21 Mandatory Findings of Significance a Does the project have the potential to degrade the quality of the environ- ment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal or eliminate important examples of the major periods of California history / or prehistory? V b Does the project have the potential to achieve short-term, to the dis- advantage of long-term, environ- mental goals? (A short-term impact on the environment is one which oc- curs in a relatively brief, definitive period of time while long-term impacts will endure well into the future ) c Does the project have impacts which are individually limited, but cumu- latively considerable? (A project's impact on two or more separate resources may be relatively small, but where the effect of the total of those impacts on the environment is significant ) d Does the project have environmental effects which will cause substan- tial adverse effects on human beings, either directly or indirectly? �% ENVIRONMENTAL DETERMINATION On the basis of this initial evaluation I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a signi- ficant effect on the environment, there will not be a signi- ficant effect in this case because the mitigation measures described on attached sheets have been added to the project A NEGATIVE DECLARATION WILL BE PREPARED I find the proposed project MAY have a signif►cant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required David Sawyer Planning DLr�tor I ate ignature For City of Grand Terrace BYRON R MATTESON Mayor BARBARA PFENNIGHAUSEN Mayor Pro Tem Council Members HUGH J GRANT DENNIS L EVANS SUSAN CRAWFORD THOMAS J SCHWAB City Manager III. DISCUSSION OF THE ENVIRONMENTAL EVALUATION 1 b, 3 b The development of this currently vacant site will result in the overcovering of a certain percentage of the soil This impact will be mitigated by utilizing proper drainage methods which will reviewed and approved by the Building and Engineering Department 6 a The existing noise levels will increase as a result of the development of commercial uses in an area that is currently vacant Tnis impact will be within the allowable levels as set in the Master Environmental Analysis for the General Plan 8 The existing landuse will change from vacant land to retail commercial uses in accordance with the adopted General Plan 13 a The completion of this proDect will result in additional vehicular traffic in the area However, the increase will be within the level projected and planned for in the General Plan 22795 BARTON ROAD • GRAND TERRACE, CA 92324-5295 o CIVIC CENTER — (714) 824-6621 BYRON R MATTESON Mayor �; 1988 BARBARA PFENNIGHAUSEN Mayor Pro Tom _ VLANIVIIII, Ut1'AKIMtrrf Council Members HUGHJ GRANT DENNIS L EVANS SUSAN CRAWFORD THOMAS J SCHW4B City Mani-ger W 0 12-8 5084 TO David Sawyer, Planning Director FROM Joseph Kicak, City Engineer DATE December 15, 1988 SUBJECT SA 88-2 C Y Development/James (Revised) Parcel 3 - PM 3803 PMB 46/16-17 The existing Right -of -Way within Lhe Parcel Map is 72 feet, 36 feet on each side of centerline The existing curb is located 30 feet from street centerline for a total of 60 feet of paving It is my understanding that recently approved revised circulation elemenL of the General Plan provides for the existing improvements to remain as they now exist Therefore, following conditions are recommended for consideration of approval 1 Construct standard sidewalk 2 Provide adequate drainage facilities 3 Install ornamental street lights as required 4 Connect the facility to sanitary sewer 5 Pay all the fees as required by ordinance 6 All improvements to be designed to owner's Civil Engineer to the specifications of the City BUILDING AND SAFETY 1 Provide Title Report (current) to subject parcel 2 Prepare grading plan ATTACHMENT D 22795 BARTON ROAD • GRAND TERRACE, CA 92324-5295 • CIVIC CENTER — (714) 824-6621 Memo to David Sawyer December 15, 1988 Page 2 3 Submit Plans for Lhe structures, meeting the requirements of the currently adopted codes 4 Show the location of all the existing and proposed drainage structures on the Grading Plan FORESTRY AND FIRE V.. �RDEN DEPARTMENT � Fire Protection Planning Services • County Government Center COUNTY OF SAN PUBLIC SAFETY 385 No Arrowhead Avenue, First Floor • San Bernardino, jCA 92415 0186 OFFICE OF PUBLIC SAFETY (714) 387-4212, 387 4213 FLOYD TIDWELL Director ;.(4 `I %fr� r. �1 =�i. j7 EMERGENCY SERVICES i , t 76 `^ �rC „ r 1, � , �, , 'rY ,.. 1 r ,"V44prPk_V DCC 1 r, 10 ; December 8, 1988 1 I ,,,, ,,, CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, Ca 92324-5295 Jeri Ram RE SA88-2 REVISION Revision in Westerly driveway indicates an inadequate turning radius for fire apparatus Original drawing was more appropriate Please call if you have any questions NB ao Thank You, Nancy Best Fire Protection Planning Services ATTACHMENT E DRES RY AND FIRE XARDEN DEFARTMENI COUNTY OF SAN BERNARDINO e Protection Planning Services • County Government Center OFFICE OF PUBLIC SAFEIY 5 No Arrowhead Avenue, First floor San Bernardino CA 92415 0186 I FLOYD TIDWELL Director 14) 387 4212, 387 4213— +"_iT t { �"';Y`'�y'-^, I�7'mTiiT jl� Ir� �jrq -jf R7 7— II r — EMERGENCY SERVICES R �. i�{���� {I � ♦TT K t.. �i � ,Y H 1 � � t /�� \�� # � ;i �..c �.. ♦ RBI � I � t to li 'f� A r f r Kai tL..{41k��i+c+�A +7'1i��L%G�.t^YDl o- _ t� rtl�f�uff' uf,��,,�flfffyf Februazy 10, 1988 Clay of aatO terrace Planning Dypa1 tuent 22795 Barton ill Grand Terrace, CA 92324-5295 ALtn David Sawye1 R2 SA-V 8-2 Cear Ili_ Sawyer In lieu of a 20' wide acc,_ss roadf <ay suj round ink hu ld ing 'i 1, Ll>n following mitigation measures shall apply 1 Building II] shall be pI oLected by (1,,r01-L13t 1c f lie sprin} lers installed in accordance Mth UnifoLm Building Code SLanuard 38-1 (1987 ACCLITIul ative Suppl cinent) and N F P A 13 PI ans shall be SUb111tt0-J to this office fo1 appl oval 2 An automaLic fii o alaLm system (boat deteci lon) monito? ed to an off -site central monitoring station shall oe lnstallecl in accordance w1 tY1 N F P A 72 If you have any questions please contact Lh", office SinceLel y, Nancyst_ Lire Protection Planning 111SPOctol tvl3 1d CALIFORNIA DEF ARTMEN F OF FORLSI R`, AND FIFE F F O FEC I I ON SAN BEFNARDINO COUNTY FORESTRY AND FIRE WARDEN DEFARIMENT FIRE FROTECT10N FLANNING SERVICES TO AFFECFED DEVELOFERS, FROFERTY OWNERS, ARCHITECTS AND/OR CONTRACTORS RE I NFOF NAT I O d ON FIFE F ROI ECT I Ohl REOU I REMEN FS AU FF TOR I TY UNIFORM FIRE CODE, 1085 ED I F I ON , AS ADOF TED AND (tit 1ENDED BY SAN PERNAF D I NO COUNT`( ORDINANCE 4 7055 SAN PERNARD I ND COUN f Y ORDINANCE 4 7108, FOO FH I LL F ROI ECl I UE OVERLAY 7 01 JES (GREENBEL F Sl ANDARDS ) SAN PERNAF D I NO COUNTY OF D I NANCE 0 1054, CON 1FF C I HL STORHGE_ AND USE OF L I OU I F I ED F ETROLEUf 1 GASES SAN BEF NARD I NO COUNTY CODE T I l LE 2, D IW I S I ON 7 (F REV I OUS ADOFlIONS OF THE UNIFORM FIRE CODE) S FANDAPDS HND F OL I C I ES OF FHE SAN BEF NARD 1 NO COUNTY FOF ES TR Y qND FIRE WAK DEN DEF ARTIIENI CAL I F OkN I H HDA I N I S FRAT I "E CODE, F I TLF_ 19 , REGULHI I UkS OF FHE Sl HTE FIFE r AF SHHL CAL I FOF N I A GOVEF I li TENT CODE COL I FORT ! I A HEALI H AMD SAFE FY CODE CAL I FGA N I H F UPL I C F ESOURCES CODE 2 attached FIFE FRO FEC K CN REUUIhEHENI S are intended to give _ne Wvel caper and/ur o"ner i ni ormc t � on to meet the Fire Dcpartment s Fi rol Occupancy Inspection l he developer and, or u"ner are r equi r -o =o contact the Fire Depart -man t prior to the commencement of construct i _F rot any interpretation of the applicable sections of 1 ho appl -ei r-quirements as a condition of the Final Occupancn Inspection Pai2u to contact the Fire Department ma/ result in delav� in constructi n cr occuoancv Snout d the de -eloper and/or o"ner request a formal mitigation or substKutlon ot an applied ,i-ndard/policy, the approoriate engineering shall ac.compan� such requEst and arrangements made Ali th this section For review Said requenns shall bn with tho understanding That adeouane time for re-ier, by this SecLior, is r-equir ad and that in no Case, receipt of sold maL-rlal dons no !onstltut- port icl comp Ii&ncs "ith LI-,e Fire DyprLment s Standards and Folicip-s THE RF_DU I REHEN I S AF E P ASE=D ON I NFORHA F I Ohl SUDM I FTED I O TH I o OFFICE B- CIA FEFEFRAL MEMO FROH 7HE OFFICE OF FLAN1\JIHG Q/ Ajo L l F LO T" FLAN FROM ]HE OFFICE Of DU I LD I NG HIVD SAFETY 13 FLAN3 FROH DEVELOFCR/CDN FRAC FOR DA FED C 7 AN OIV--S I I E I NSF EC F I ON DA FED Cl A FRELIMINAFY VERDAL DISCUSSION DATED Any subsequent revision of plans, occupancy, or other changes which may affect the applied conditions shall be approved by the Fire Vpar tment prior Lo the construction, znstallaLion, or other means of alto-ing the conditions of approval When contacting the Fire bepantment, please use the reFerence number given in the upper right corner of the letterhead page In addition, any correspondence or final inspection request should reFer to the same number the number- is the only means by which the project maybe quit► ly found for review Should there be anv questions or comments, please direct them to the undersigned at the indicated office 1 hanl you -tor your cooperation Sincerely, -kire Frotection Flanning Officer/ Assistant Fire Frotection Flanning Officer/ Fire Frotection Flanning Inspector/ Fire FrotecLion Flanning Stafi C ] CDF/COUNTY FIRE DEF AFITMENT COUNTY GOVEF N"ENl CENT ER , F I FSI FLOOR, ,:85 NORM ARROWHEAD AVENUE SAN BE=F HARD I NO CA 92415-0186 (714) =37-4"44 C 7 CDF/COUNI ( FIRE DF_FAR MENT DESEFT D1VI5ION OFFICE 15505 Cl')IC DRIVE- V I L TORV I LLE CA 92V:: (61W 24=-8100 At tachment� 0 SF L 05-0 1- 8 7 FORESTRY AND FIRL X RDEN DE P.ARTMENA Fire Protection Planning Services • County Government Center COUNTY OF S U LIC SAFETY 385 No Arrowhead Avenue, First Floor San Bernardino; CA 92415 0186 OFFICE OF PUBLIC SAFETY (714) 387 4212, 387 4213 FLOYD TIDWELL Director +� YrIIIII�I / T L r^v „tC��`'�7 - — = EMERGENCY SERVICES 7131731.712. 71311. ...W iirn ..91i.7ir RIT"�el'S mf % J<S't '2 } S gfibSaS LV'� ia3 R]Lri`v //// \\\\ 1dt t` DATE 1I`0 i RO 1 S UB J FJ2T FEBRUARY 9, 1988 CITY OF GRAND TERRACE Planning Dept GLFN J ND';i WN County Fire Walden RE LRENCE NO SA-88-2 A PN LOCATION Cainierce Way FIRE PRO`rECTION REQUIRaMgrs CHEvIED BOXES WILL APPLY TO YOUR PROJD2T l \I 1-1 The above Leferenced project is protected by the FoLestry 3L 001 & Fire Warden Dept PL for to construction occurring on any paLcel tl,e omer shall contact the £iie depaLL7nent for veLification of curienL fire protecLioo development requii enenLs JAI F2 A13 neo constLuction shall comply wit_n arplicabl c sections of the 517002 1985 Uniform Iiie Code (Ordinance No 106) , Da%elopient Code, Corrmiunity Plans, and other statutes, ordinances, rules aryl Legulations i egarding files and fire prevenLion adopLed by Lhe State of Califoi-ma 12,1 1-3 The sLi-eet address shall be posted with a minimun of three (3) 51,003 inch ntxnlx'Ls, visible fi.om the street in accoLc:a,)ce with San D--rnaLriino County Ordinance No 2108, prior to occupancy Posted nunbeLs shall contrast with t1-y:2iL background and be visible any legible fLo-n tr-�2 strut IXI L 4 Each chimney used in conjunction ' n Lh any fire -place or any 51'004 neating appliance in which solid or liquid fuel is used shall be maJnL- ained with an appioved spark arrestor as identified in the Uniform Fire Cra e IXI 1'5 All flammable vegetation shell he rcnovr,(-1 from each building 3F005 site a minimum distance of thirty (30) feet from any £lam-nable buil,-ring material, including a finished sLLuctuLe IXI F6 The development and each phase thereof shall have Lwo points LP006 of vehicular access for fire and otheL crrergEncy equilanenL, aryl for routes of escaLp- which will safely hai-0-le evacuations as LequiLed in the DeveloI:menL Code IXI i'7 Private roadways which exceed one -hundred and fifty (150) in 11'007 length shall be approved by the file agency having Dui isdiction, and shall be intended to within One-hun-.3Led and fifty (150) feet of and shall give reasonable access to a]] poLtions of the exteLioL walls of the first story of any buildirrj An access road shall be provided within fifty (50) feet of all buildings is tlx- natuLal grade betw?cn the access road and building is in excess of thirty percent (30%) Where (1) NON-STANDARD CONDITIONS NAME REFERENCE �f SA 88-2 LOCATION Grand Terrace THE FOLLOWING NON-STANDARD CONDITIONS SHALL APPLY TO THIS PROJECT BRS>;D UPON PLANS SUBMITTED TO THIS OFFICE PLEASE CONTACT TSE INDICATED FI2 D'DOTECTION PLANNING OFFICE FOR THE APPLICABLE STANDA-1D AND PROCEDUP" COh1PLIANCE Gj F16 Fire extinguishers are required in accordance with Uniform Fiie Code Standard # 10-1 [] r17 Any sated access shall be approved by the Fire Department and eme-igency access arrangements made prior to occupancy [] F18 Adaitional requirements may be applied due to the lack of sufficient information to review Please submit building plans and declaration of use for proper application of cotes C] F39 The building occupancy is under the jurisoiction of tI�e State Fire 1Sarshal Written documentation of rev,ea and inspection required prior to fDnal occupancy Co -tact tie West Covina Office at (818) 960-6441 [ ] F201 Ail f 1zrLmable liquid storage and dis-oensi-g sl-all be in compliance ?fun 0-e applicable sections of -ne unifoi 9 File Coce Ai title 79 Plan revie,-a and Deimi- to operate are reouired [ ] H 21 All cc;rLmercial Liquified Petroleum Cas ( LPG) storage and dispensing shall be in compliance with the Unifor-n Fire Code Article 82 and County Ordinance 1 3054 Plan revieq and Permit to operate are reouired [X] F22 All access roadways shall be in accordance With County Oroinance 1 3055 C] F23 Development is within the Safcty FooLhills "2Zaidous Protective Overlay Area (Gieenbelt Standards) Compliance with the provisions of County Ordinance # 3108 as applicaole and determined by the Fire Department shall be required In those areas not so designated under said ordinance, the appropriate Community Plan Overlay Ordinance will apply [] F24 An automatic fire alarm system is required Said system s-all be installed to the requirements of Uniform Fire Core Standard 9 10-2 GQ F25 Additional requirements shall be .required as noted on attachments nonstd 04-27-87 ,the access roadway cannot be provided, aj_�proved fire protection system oL systems shall be provided as required and approved by the file department JXi FB A turn -around shall be required at the end of each roadway 150 IF608 feet or more in length and shall be approved by the file department Cul-de-sac length shall not exceed six -hundred (600) feet except as idenLified in the Development Code IX,! F9 Private road maintenance, including but not l imited to grading ]1 i and snow , emoval, shall be provided foL ptioL to recordation or approval Written documentation shall be submiU&9 to the fire agency having D ur isd action 1XI F10 All fire protection systems designed to meet the fire flow li'610 1 equirEments specifide in the Corrlitions of Approval for this pro3ect shall be approved by the fire agency having jurisdiction prior to the installation of said systems Said systems shall be installed and made serviceable prior to recordation unless construction of said systems has been bonded for a s required by the water purveyor Water for file protecLion, as requited by the fire agency having jurisdicLion, shall be in and opeLable prior to the start of building construction and shall be over and above the average daily consumption of water qN- following are minimum requirements for your proposed devel opnent A System Standards *Lire Flow 3500 GM @20 psi P.esidual PLessure with spr in kl ere-d building Duration 3 Hour/ s Hydrant Spacing 330 Feet between hydLants *If blank, flow to be determined by calculation when additional construction information is received B Distribution System Mains 6 inch minimum Laterials 6 inch minimum R) ser 6 inch minimum C Fire Hydrants Numbers 4 Total (public only) Type 6 Inch w/ 2 - 2 112 Inch outlet/s with National Standard l h3 ead ind with 1 - 4 inch pumpei connection StreeL Valve 6 Inch Gate JXJ Fll The required fire flow shall be deteimined by appropriate cal- 117011 (2) Nil I culations, using the 1974 edi Lin of the Insurance Services Office (ISO) "Guide for the termination of Required Fire Flow " F12 In areas without water-seLving utilities, the fire protection 3C012 water system shall be based on NFPA Pamphlet No 1231, "Water Supplies for Suburban and RuLal Fire Fighting" A storage reser%oir must- be provided for each parcel, the minimum capacity to be maintainal shall be determined by the fire deparbnenL IX F13 Tne developer or hls engineer shall furnish the fire department 11-013 with two copies of water- system impLovenent plans shei e fire protection wateL systems are required The file dE-partanenL shall also sign all water plans prior to recordation I I F14 Mountain Fire Zone building Legulations specified in San Bernardino 3JI014 County OLdinance No 2475 shall be strictly enforced I I £15 A greenbe-,' or fuel modification zone shall be required Re- q- 1CU15 uirements will be site specific to the project 111�e gLeenbelL/zone plan must be filed with and approved by the fire depaL bnent with jurisdiction prior to recordation of Lhe final map P'ia in Lenance of said g LE enbel is and/or fuel modification zones shall be provided for with approval fLrni the fire department Qu( ions and/or continents may be directed to the fire Protection Planning Sc: -_on, County Govei-nment Center, 385 North ArLowhead, 1st £loos , San BernaLd- ino, California, 92415-0186, or call 714-387-4225 Thank you for your coopera- tion Sincerely, BY NARY BCST Fire Protection Planning Inspector cc City of Grand Terrace - Planning Department W L W Riverside --Highland Veter Co Station 23 File 'Ahc following are I I Non -Standard Coixl i tion�, [ X I Clarifications I X I comments To meet required fire protection standards a fire access roadway 20 in s,idth shall encompass buildinq #1 (3) ADDITIONAL REQUIREMENTS NON-STANDARD CONDITIONS Fire Extinguishing Systems LOCATION Grand Terracc REFERENCE V SA 88-2 APN 11 NAME F 26 An automatic fire extinguishing system is required for the following area/s [] A Commercial -type food heat -processing equipment (UFC Sec 10 314) y [] B Spray paint booths or rooms (UFC Sec 45 209) [] C High piled combustible storage (UFC Sec 61 101) [] D Occupancy and location (UFC Sec 10 308) [] E Entire building due lack of access (UFC Sec 10 207{b) as amended by Cc Ord ;3055) [] F Entire building and/or complex as fire flow mitigation measure (UFC Sec 10 301{c) as amended by Cc Ord V3055) [y,] G Other area as indicated_ Rut Lcb_ag 1f _ r� r floor (UFC Sec 10 301fa) and 10 301{b) Spl haz) [] d Entire Building or portions thereof as applicable under State Fire Marshal's Regulations (Title 19, CAC) All fire extinguishing systems, including automatic spr_nkler systems, Classes I,II and III combined standpipes, Halon systems, and other special automatic extinguishing systems, and basement pipe inlets shall be approved by both the Fire Department and the Office of Building and Safety prior to installation Said systems shall meet the appropriate standard whether NFPA or UBC The Fire Department shall be notified cf any testing approval and shall witness said tests Systems shall be operational prior to occupancy 03-22-87 addreq rev 05/10/87 BOARD OF EDUCATION Hrl ARLIL R I UBBARD President MILS DORrIIAC COOLEY Vier Ilmsident MR RAY ARRII J11 Clerk Mile W1 NDY S CURRAN MRS RUTH O 1 IAIIRIS MRS PAT RKJA I N,X fv4R5 PI h Ll IS V /IMMLRMAN ADMINISTRATION frig RVSSFII I DICKINSON �— Supenntcndenl MR CI-IARLLS 11 IOPDAN As rslnnt Superin,endeni Per,onriel MR ROW rl l W MUl it i it A ,is, ,nt Supu nlendenl Business V19S NANCY A NOW Oil Assrsl'lnt SJI)enntuldenl Curriculum dnd Instruction M11 DNNNY CARfIASC0 Dueclor Arlmrni�tnity- Scrvicrs Milt, BONNIE RUSSCII IILJNT Director Pup I Personnel Services COLTON JOINT UNIFIED SCHOOL DISTRICT 1212 Valencia Drive, Colton, California 92324 1798 (714)876 4227 December 13, 1988 CLLy of Gland lettacc 22795 Batton Rd Grand Jellace, CA 92324 Attention Mr David Sawyer Conllnunity Development Director Re SA-88-2 Dear Mr Sawyer fhe Colton Joint Unified School D1SL1iCt (CJUSD) is impacted by sLudenL generaLion iesulting from co-Timercial and industrial development occurs Lng wil.hin the bounclai les of CJUSD at the preSenL Lime As a result CJUSD levies, putSuanL Lo Cj]ifoinia (,overnmunL Codc sc(-Lions 53080 and 65995, a school fa( i LLLLc.', tee of $ 25 pel square foot of covered and enclosed space on new commerc-Lal and inclu1,1-Ll31 development Lhe above refei enc.ed pl ojec.L (SA-88-2) is located in the V-LLL1) LLy of Gland 1'eL Lace rl enlenLal l, School A Dio I ecL Of this naLuLe impact,, CIUSD Ln ways In addition to the genetation OE sLudenLs Tbi. instance, althoul,h the Project fronts on Commel ce [day, CJUSD i s concerned Lha L this development will J_ncLease the Ltaffic impact to Grand Tertace School along Parton Road and Michtgran Avenue Such impact includes noise and pollution since there Ls Lui i enLly oill% one flee ay off -ramp serving the City of Ctand lerlace and as a result of the ProjecL, Liaffic can be eypecLed to increase along that touLe Chese types of -Lmpact will need to be mitigated in order to protect the hea]Lh and safety of the children attending the Gland Lerrac.e ILemcnLaty S(-hool the levy of school facility fees does not produce Suf f lcxjnL I eve,)ue5 to finance needed IrlitJgaLioit measuI es IIl 1 ,1)11 1t 0 f (M)1)L 1 It Intl t11) 1 Ill 1LLrr lti impoI L i n L iti Lhl' ptoteclion of the health and safety of the student population attending Grand Let 1 ace Schoo L, CJUSD requests the City of Grand leliace to complete a study to determine hhaL sound aLtenuatlon measures can be implemented to reduce LllLS Sound impact to an acceptable level As to types of commercZa] development that may be included in Lhe ProjecL, we would appreciate it if the City would ad\lse the applicant that CJUSD has concerns as to the potential thieaL to the health and safety of young children To this extent, because of the, proximity of the development to Grand ATTACHMENT F AN EQUAL OPPORTUNITY EMPLOYER -2- Terrace School, C1USD may be forced Lo oppose the granting of any Alcoholic Boveiage Control license to any vendoL in Lhe PLoJecL In addiLion, Lhe pLolect may result in Lhe problem of unidenL Lf iabl e individuals J oiLeL ing around Lhe viciniLy of Lhe school grounds Phe LhreaL Lo the safely of approximately 600 children, many of whom will be walkLng of rLding bicycles Lo and from school in obvious And must be saUguarded againsL We must work Logethei to remove or diminish Lhe LhieaL and hazard to the children In summary, CJUSD undeLstands Lhe communiLy's General Plan calls for conLLnued developmenL in Lhe souLhwesLein poition of the CiLy and that much of Lhe development will be commercial CIUSD would like Lo woik wiLh Lhe GLLy in taking positive sLeps Lo miLigaLe Lhe significanL adverse impacL of such development Sincerely, Kcn L Van C el do I Coordi naLor of School rac j L LLIC S CASL NUMBLR APPLI CAN F 1,OCA 1 ION I)) 3CRIPPION BYRON R MATTESON ,r dvu alv e I,, Mayor BARBARA PFENNIGHAUSEN fl Mayor Pro Tom - V Council Members HUGHJ GRANT PLANNING DEPARTMENT DENNEVANS SUSAN L SAN CRAWFORFORD THOMAS J SCHWAB City Manager January 25, 1988 5A-88-2 CY Development/James Gr3lf)n Commerce Way Parcel 3 Retail Center/2 Commercial Retail Buildings i)ecir Revs ew) ng Agelicy the ribove relerenred application is on file with the Grand It-r-race Planning Depdr LmenL Please submit any comments your ci ency may have regarding this application to the Planning Deportment, 22r95 Lldrton Road, Grand Terrace, Cdlitornia, 923211 Any such reply must be received in this office no later than Ieurudry 5, 198B NO'1L 10 UIILI'IY COMPANIES No reply is necessary unless you have existing right—of—ways or easements across the sub)ect property 51.►cerc;ly, VX .D a v i d I t Sawyer ,j�,�'�j i� C Planning Diiecto � �3P7—Vol 7� i/�-7/,FFATTACHMENT G r�� 7, nn-7nr onnrnni nnAn . ranAmn TPnPAr`,= (A 9 CI1/Ifs (PNTFR — Mill Si24-6621 DATE March 2, 1989 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE March 9, 1989 SUBJECT AWARD BID FOR GARDEN HOME APARTMENTS xt'S FUNDING REQUIRED NO FUNDING REQUIRED Council has authorized staff to go out to bid for the Garden Home health and safety abatement The bid opening is March 7 Staff will authorize the bid and provide a summary for Council action prior to the meeting of March 9 TS bt 0D.sNACxL AG1--ND,, , F ENA h 16 DATE- March 1, 1989 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE March 9, 1989 SUBJECT CONTRACT FOR PUBLIC RELATIONS AND MEDIA SERVICES FUNDING REQUIRED x NO FUNDING REQUIRED The City of Grand Terrace has received a proposal from Copeland & Associates to provide public relations and media communication services on an as -needed basis The purpose of our agreement would be to have Copeland & Associates take items that are important to the City and to develop press releases along with photos which we would then deliver to the appropriate sources Hopefully, we would also be able to approve the coverage of our City's events in the media It is anticipated, based on the attached proposal, that the City will spend no more than an average of $500 per month for this service STAFF RECOMMENDS THAT 1 THE CITY COUNCIL ENTER INTO A CONSULTING AGREEMENT FOR A TRIAL PERIOD OF SIX MONTHS FOR THE DESCRIBED SERVICES AND EVALUATE ITS EFFECTIVENESS IN SIX MONTHS TO DETERMINE ITS POTENTIAL 2 COUNCIL APPROPRIATE $3,000 FROM THE UNAPPROPRIATED GENERAL FUND BALANCE TS bt Attachment ASSOCIATES(_ OCIATES - INC. _ _ City Manager and City Council City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Dear Mr Schwab ADVERTISING &PUBLIC RELATIONS February 27, 1989 This proposal outlines our understanding concerning the terms of retainment and the nature of services to be performed by Copeland & Associates (the Agency) for the City of Grand Terrace (the Client) 1 Provide public relations in areas of consultation, administration and production as follows A ) Releases to available media on items of interest to residents on a timely basis Selecting proper communication routes media relations, publicity, internal communications, publications, promotionalevents, literature and meetings B) Internal coordination of in-house and freelance art and copy C) Training executives on communication with the media Inform management on emerging trends and patterns Briefing management on the potential impact of public opinion Develop marketing concepts and strategy 2 Review and recommend changes as needed on the Client's printed promotional material, based on consultation with the Client The base compensation for the Agency's services shall be as follows $50/hr consultative and creative, and $25/hr print production service expenses incurred by the Agency on behalf of the Client It is understood that the Agency is not an employee of the city and will provide proof of insurance to that appropriate person Expenses incurred by the Agency for materials, supplies, and miscellaneous services will be marked up and billed to the Client as appropriate It is understood that some expenses borne by the Agency on behalf of the Client are non-profit expenses and will not be marked up when billed to the Client Such expenses include but are not necessarily limited to postage, long-distance phone calls, license fees and permits, and such other items as may from time to time be agreed upon between Agency and Client Other out-of-pocket costs, such as travel expenses and extraordinary consultative expenses, will be billed to the Client The Agency or the Client may terminate this agreement with thirty days prior notice to the other party Sincerely, r J mes R Copela esident ACCEPTED AND AGREED TO City of Grand Terrace, by Thomas Schwab, City Manager DATE 24801 ALCOVE PLACE, MORENO VALLEY, CA 92388 (714) 247-9425 DATE Mar 1, 1989 S T A F F R E P O R T CRA !TLM l' ) COUNCIL ITEM (xx) MEETING DATE Mar 9, 1989 SUBJECT LIGHTING CONSTRUCTION AND MAINTENANCE DISTRICT T5 ------------------------------------------------------------------ FUNDING REQUIRED x NO FUNDING REQUIRED City Staff has been working with the City Engineer to perform the preliminary work to provide information to the Council regarding formation of a Lighting Construction and Maintenance District There has been concern voiced by many citizens over the lack of adequate street lighting in a ma3ority of Grand Terrace The issue primarily is one of safety, both for that of personal property as well as safety of the citizens There are areas in Grand Terrace that currently are not illuminated at night other than by one's car headlights while driving This type of environment can, and has, led to pedestrian fatalities in Grand Terrace The lack of adequate lighting also has provided the cover for individuals to prowl our neighborhoods at night The most efficient method to provide comprehensive lighting is for the City, as a whole, to properly light the streets Currently, the City has 289 existing street lights The proposed district would add an additional 590 street lights It is estimated that the capital improvement cost would be approximately $500 per parcel for the installation of the street lights where no lighting currently exists If the $500 is financed on an assessment bond, it will translate to a monthly cost of approximately $7. The energy and maintenance costs for the balance of street lights that exist would be approximately $2 per month The financial impact per parcel, depending upon whether or not lighting currently exists, will range between $2 to $9 per parcel The assessment would be levied upon each parcel and would be collected with the property tax It would then be paid to the County to be distributed to the City Attached is a step-by-step description of the process to form a district The cost to prepare all the reports necessary to bring the assessment district proceedings back to the Council for a public hearing is approximately $35,000 Should the district formation be successful, the $35,000 will be paid back to the STAFF REPORT -- LIGHTING CONSTRUCTION AND MAINTENANCE DISTRICT Mar 1, 1989 Page Two City by the Assessment District Should the Assessment District proceedings fail, the $35,000 expenditure will have to be absorbed by the general fund STAFF RECOMMENDS THAT 1 COUNCIL AUTHORIZE STAFF TO PREPARE ALL NECESSARY DOCUMENTS AND PROCEED WITH THE FORMATION OF A GRAND TERRACE LIGHTING CONSTRUCTION AND MAINTENANCE DISTRICT 2 COUNCIL APPROPRIATE $35,000 FROM THE GENERAL FUND UNDESIGNATED BALANCE FOR THE FORMATION OF THE DISTRICT TS bt 1913 Improvement Act - 1915 Bond Act 1 Report to City Council re Formation of the District 2 City Council authorizes the preparation of the "Report" 3 Engineer prepares Report (a) Plans, specifications and contract documents for trench and conduit (b) Cost Estimate (c) Assessment diagrams showing each parcel within the City, its dimensions, assessment number, assessor's number and the area of each parcel (d) Spread of Assessment to each parcel based on benefit (e) Assessment Roll (f) Report pursuant to Division 4, Special Assessment Investigation, Limitation and Majority Protest Act of 1931 This report contains the following 1 Property description (Assessor's Number) 2 Assessment Number 3 Assessed value land 4 Assessed value of improvements 5 True value of parcel 6 1/2 true value of parcel 7 Outstanding assessments 8 Proposed assessments 9 Total assessments 4 Report presented to City Council 5 Report approved by the City Council (a) City Council approves Boundary Map (b) Adopts Resolution of Intention (c) Adopts Resolution regarding bond sale (d) Staff records Boundary Map (e) City Clerk publishes "Notice of Assessment" 6 Staff requests proposal for bonds and construction of facilities 7 Staff mails notices of proposed assessment and Notice of Public Hearing (date, time and place) 8 Staff posts notices regarding the proposed improvement (300 feet apart on all streets and no less than 3 per block) 9 Staff receives bids for construction 10 Staff respreads assessment to all parcels based on the bids received (Note No assessment can exceed the amount shown in the preliminary Notice of Assessment ) 11 City Council conducts public hearing 12 City Council considers written protest presented to the City Clerk prior to opening of public hearing 13 City Council at this time may (a) Confirm assessments and award the contract for construction and bonds (b) Discontinue the project at that point (If the protest is received from the property owners being assessed representing 50% of the land area, this project may not proceed ) 14 If the project proceeds (a) Staff mails second notice, notice of assessment as confirmed by the City Council (b) Staff records Assessment Diagrams (c) Staff records Assessment 15 Property owners may pay off in the succeeding 30 days (a) All of the Assessment (b) Part of the Assessment (c) None of the Assessment Payments during the 30 day cash collection period are discounted by the amount of Reserve Fund, Bond Discount and Interest if used in the spread 16 Unpaid balance will be placed on the tax rolls 17 Notice to proceed to Contractor (construction) 18 Construction proceeds to completion, and is handled similar to any other public works contract 19 Notice of Completion filed by the City upon completion 20 First Annual Debt Service Report filed with the County Auditor before August 11 Then each year Debt Service Report is filed, until bonds are paid off Landscaping and Lighting Act of 1972 1 Report to City Council re Formation of the District 2 City Council authorizes the preparation of the "Report" 3 Engineer prepares Report (a) Cost Estimate (b) Assessment Diagrams showing each parcel within the City, its dimensions, assessment number and assessor's number (c) Spread of Assessment to each parcel based on benefit (d) Assessment Roll 4 Report presented to City Council 5 Report approved by the City Council (a) City Council approves Boundary Map (b) Adopts Resolution of Intention (c) Staff records Boundary Map (d) City Clerk publishes "Notice of Assessment" 6 Staff mails notices of proposed Assessment and Notice of Public Hearing (date, time and place) 7 City Council conducts public hearing 8 City Council considers written protest presented to the City Clerk prior to opening of public hearing 9 City Council at this time may (a) Confirm assessments (b) Discontinue the project at that point (If the protest is received from the property owners being assessed representing 50% of the land area, the project may not proceed ) 10 If the project proceeds (a) Staff mails second notice, Notice of Assessment as confirmed by the City Council (b) Staff records Assessment Diagrams (c) Staff records Assessment DATE March 2, 1989 S T A F F R E P O R T CRA ITEM ( ) COUNCIL I`1'EM ( xx ) MEETING DATE March 9, 1989 SUBJECT ARRANGEMENTS FOR COMMUNITY GOAL -SETTING WORKSHOP <' FUNDING REQUIRED x NO FUNDING REQUIRED At the City Council meeting of February 9, 1989, Council Member Pfennighausen made a proposal to hold a meeting to set community goals for the City Attached for your information is a verbatim transcript regarding the meeting This issue was also brought up at the special Council/Chamber workshop The Mayor indicated at that meeting that a future workshop would be set within 30 days In order to provide direction to staff so that this meeting may become a meaningful one, staff would like the following formal direction from Council 1 Determine the scope of the meeting and determine specific items to be placed on the agenda 2 Determine what potential outcome or final product that is expected to come out of the workshop 3 Determine who will be invited to attend the workshop 4 Determine the date and location of the workshop 5 During the discussion of setting a workshop, it was indicated that there was consideration for an all -day session which would include meals and refreshments for the participants An appropriation will be needed to cover this cost STAFF RECOMMENDS THAT 1 COUNCIL GIVE STAFF DIRECTION FOR SETTING THE JOINT WORKSHOP 2 COUNCIL APPROPRIATE FUNDS TO COVER THE COST TS bt Pfenninghausen Proposal February 9, 1989 City Council Meeting Grand Terrace is moving into its second decade as a city and must move into it with positive direction and well-defined goals, tasks and responsibilities We, as a city, have passed through our infancy/organizational period and our adolescence/exploratory period and now must move with purpose and dedication into the next decade and the 21st Century The time has come for us to start functioning as an adult city with adult responsibilities In order to accomplish our purpose, we must set aside personal agendas and begin planning for the Grand Terrace of tomorrow Grand Terrace, a quality community, ready, willing and able to face and conquer the challenges of a new decade and a new century It is my proposal that we, as a Council and a community, establish some definite short and long term goals We must also do our best to estimate both our short term and long term financial needs Both tasks are necessary if we are to move into the future as a functional, viable and progressive city/corporation Certain definitive actions will be necessary for our success and I, therefore, propose the following course of action 1 Identify our needs and desires (non -monetary) 2 Estimate our financial needs for at least the next 10 years A Services (needs and desires) B Maintenance (needs) C Capital improvements (desires) 3 Set specitic goals 4 Determine tasks necessary for achieving our goals 5 Determine who can best perform the tasks and make the appropriate assignments 6 Work together as a community like a well - synchronized machine whose ultimate purpose is to produce an excellent product Pfennighausen Proposal February 9, 1989 Page Two Once we have identified our needs and desires and prioritized them, I would suggest that a workshop be scheduled that will bring the Council, Planning Commission, Chamber of Commerce, interested representatives from the citizenry and the development community and City staff together for the purpose of trouble shooting, problem solving, idea sharing, positive communication, fine tuning of procedures and image upgrading Finally, doing some positive goal setting with the emphasis on a positive, responsible and proactive rather than a reactive future for our City I propose that this program be implemented, completed and a final report ready by June 1, 1989 Annual review and assessment of our achievements will be a necessary part of the program's success I realize that we have a big Sob ahead of us, but we can do it if we work together We can appreciate our history, but we can and must be ready to face the upcoming decade and the 21st Century and its momentous challenges with courage, open minds, dreams, plans and a willingness to commit ourselves to the tasks at hand