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06/28/199022795 Barton Road Grand Terrace California 92324-5295 Civic Center (714) 824-6621 11 _ Byron R Matteson Mayor Hugh J Grant Mayor Pro Tempore Gene Carlstrom Barbara Pfenmghausen Jim Smgley Council Members Thomas J Schwab City Manager FILE COPY June 28, 1990 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursdays — 6 00 p in Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS June 28, 1990 GRAND TERRACE CIVIC CENTER 6 00 P M. 22795 Barton Road if s Call to Order - * Invocation - Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance * Roll Call STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1 Approval of 6/14/90 Minutes Approve 2 Approval of Check Register Number CRA062890 Approve Adoption of FY 90/91 Budget Adopt ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1 Items to Delete 2 SPECIAL PRESENTATIONS NONE 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion Approve A Approve Check Register Number 062890 B Ratify 6/28/90 CRA Action COUNCIL AGENDA 6/28/90 - Page 2 of 3 C Waive Full Reading of Ordinances on Agenda D Approve 6/14/90 Minutes E. Declare Old Rescue Fire Squad as Surplus Equipment a F. Resolution Calling General Municipal Election 11/6/90 G. Resolution Requesting Consolidation of Election with County H. Resolution Adopting Regulations Regarding Campaign Statements I Resolution Adopting FY 90/91 Budget J. Resolution Adopting 90/91 Appropriations Limit K Resolution Regarding City Position on Pending Federal Legislation - HR4343 & S2097 - Funds for Retraining Civilians Losing Their Jobs due to Military Base Closure L. Resolution Urging Congress to Revise the Cable Communications Policy Act of 1984 M Council/Staff Travel to Monterey - Mayors and Members Executive Forum, July 18-20, 1990 N Notice of Completion - Matich Corp 4 PUBLIC COMMENT 5 ORAL REPORTS A. Committee Reports 1 Reappointment of Committee Members (All Committees) 2 Emergency Operations Committee STAFF RECOMMENDATION COUNCIL ACTION Approve Adopt Adopt Adopt Adopt Adopt Adopt Adopt Authorize Approve Appoint DATE June 20, 1990 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE June 28, 1990 SUBJECT APPROPRIATION FOR GENERAL LIABILITY, PROPERTY, �J AND WORKER'S COMPENSATION INSURANCE FUNDING REQUIRED X NO FUNDING REQUIRED In the 1989-90 budget the City had allocated $40,000 for insurance and surety bonds Historically, this amount was sufficient to pay our insurance deposits to our Joint Powers Insurance Authority (JPIA), fund our Worker's Compensation and purchase of employee bonds. Insurance Expense For Prior Years 1984-85 $50,070 1985-86 37,149 1986-87 30,288 1987-88 45,263 1988-89 42,853 As you can see from the above summary, the insurance costs have been relatively stable. As Council Members are aware, we have been members of the Southern California Joint Powers Insurance Authority (SCJPIA) since 1981 The concept of the JPIA is to pool risks with other municipalities and discontinue the purchase of traditional insurance Our current coverage is $10,000,000 with a $20,000 self -insured retention (SIR) The City pays the first $20,000 of its expenses and then pools the balance of up to $1,000,000 with the other cities, depending on loss ratio and the balance from $1,000,000 to $10,000,000 which is pro -rated amongst the members The City of Grand Terrace has been fortunate in its claims record, having had the best liability claims record for the entire authority for 1987 and 1988, and the second lowest in 1989 We have not lost any recent claims, but defending claims is an expensive process The defense of the Boyter case has cost us more than $100,000. Additionally, there are cases pending in which we see no exposure to the City, however, there are costs involved in defending lawsuits, even those with little merit � 1 STAFF REPORT -- INSURANCE APPROPRIATION June 20, 1990 Page Two These factors, in conjunction with a decision by the Finance Committee of the JPIA, to increase our reserves by increasing the primary deposit and retro The City's total cost for insurance, Worker's Compensation and bonds will be $143,711. A breakdown of those costs are as follows General Liability and Auto $113,927 All Risk Property Insurance 8,427 Worker's Compensation 21,357 Bonds 1,000 Total $144,711 The City's total outlay for General Liability and Auto Insurance is nearly $114,000 How does this compare to Liability Insurance purchased on the open markets During the past two years the Association has grown from 39 members to over 60 members. The reason these cities join is to provide superior liability coverage at a cost below market Below is a list of cities that have recently joined the Authority, and are of similar size to Grand Terrace This list also shows what they are paying for coverage (these policies being $5,000,000 of coverage versus the $10,000,000 the Authority offers) Annual Liability Insurance Premiums Westlake Village (8,000 population) $118,129 Dana Point (26,000 population) 130,000 Mammoth Lakes (4,000 population) 136,013 In addition, the City of Malibu, with a population of 12,000, has estimated in their incorporation study that Liability Insurance will cost approximately $220,000 per year. They are currently in the process of applying to the Authority for coverage The City of Grand Authority in 1981 and have saved years in premiums Terrace made a good decision when it joined the We continue to obtain coverage below market several hundred thousands of dollars over the STAFF RECOMMENDS THAT COUNCIL APPROPRIATE $105,000 TO ACCOUNT 4 10-190-260, INSURANCE AND SURETY BONDS, TO FUND THE INCREASED GENERAL LIABILITY AND RETRO PAYMENTS TS bt THE RESOLUTION REGARDING A THIRD CITY MEMBER DESIGNATED FOR LAFCO WILL BE GIVEN TO COUNCIL AT THE BUDGET HEARING ON TUESDAY, JUNE 26th THE RESOLUTION REGARDING DESECRATION OF THE AMERICAN FLAG WILL BE GIVEN TO COUNCIL AT THE BUDGET HEARING ON TUESDAY, JUNE 26th M-WTI AMMA MCEA U, 0 L R' 1,E C 0 P S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE• June 28, 1990 SUBJECT YEAR-END BUDGET ADJUSTMENTS 40 ti FUNDING REQUIRED X NO FUNDING REQUIRED This is the last Council Meeting for the current fiscal year. We have budget adjustments that need to be made prior to the year-end closing of the books. The adjustments are as follows Playground Equipment -- Tract 13205 -- 13-444-704 The existing appropriation is $14,000 and the requested adjusted appropriation is for $14,625. Council orginially appropriated $14,000 for the purchase and installation of playground equipment at the strip parksite of the T. J Austyn Housing Tract The final cost including shipping of the equipment was $14,625 Crossing Guard -- 17-910-250 The appropriation is $2,300 and the requested adjusted appropriation is for $2,700 The crossing guard was granted an hourly increase from $4.24 per hr. to $4.75 per hr. The proposed budget did not allow for the increase. Engineering Department Professional and Special Services -- 10-170-250. Current appropriation is $25,000 and the recommended adjusted appropriation is $26,860 Staff Engineering -- 10-170-601. Current appropriation is $30,000 and the recommended adjusted appropriation is $39,500. Public Works Inspections -- 10-176-03. Current appropriation is $30,000 and recommended adjusted appropriation is $36,470 Building and Safety -- 10-170-604. Existing appropriation is $68,000 and the recommended adjusted appropriation is $81,000. 7.4 STAFF REPORT -- YEAR-END ADJUSTMENTS June 25, 1990 Page Two The accounts listed are all Engineering accounts funded by permit or inspection fees. Each year the level of activity is estimated based on a pro3ected level of building activity. Following is a recap of revenues 88-89 88-89 89-90 89-90 Budget Actual Budget Budget thru 5/ 31/ 90 10-200-06 Construction Permits $40,000 $235,204 $150,000 $52,586 10-400-03 Plan Checking Fees 9,000 23,232 9,000 31,490 10-400-04 Public Wrks-Inspections 15,000 24,777 15,000 38,508 10-400-05 Subdivision Fees 0 7,792 0 6,744 All revenues collected for the engineering and inspection functions are collected well in advance of their expenditures by engineering. An example in the 1989-90 budget year is we showed pr03ected revenue of $40,000 and the actual amount was $235,000 This represents permit fees paid primarially by T. J. Austyn to beat the sewer fee increase. The homes for which these fees were being paid are currently under construction and are utilizing the services of Building and Safety. Plan check fees and inspection revenue also is being collected at a higher level than pr03ected Our engineering time is billed to the City per Sob or activity, and the actual expenses are higher than anticipated in the budget. Should more detailed invoices be desired by Council, staff would be glad to provide the detail STAFF RECOMMENDS THAT COUNCIL APPROVE THE FOLLOWING BUDGET ADJUSTMENTS 13-444-704 -- PLAYGROUND EQUIPMENT -- FROM $14,000 to $14,625 17- 910-250 -- CROSSING GUARD -- FROM $2,300 TO $2,700 ENGINEERING DEPARTMENT ADJUSTMENTS 10-170-250 -- PROFESSIONAL AND SPECIAL SERVICES -- FROM $25,000 TO $26,860 10-170-601 -- STAFF ENGINEERING -- FROM $30,000 TO $39,500 10-176-03 -- PUBLIC WORKS -- FROM $30,000 TO $36,470 10-170-604 -- BUILDING AND SAFETY -- FROM $68,000 TO $81,000 TS bt t COUNCIL AGENDA 6/28/90 - Page 3 of 3 5 ORAL REPORTS (Con't) 2 Emergency Operations Committee (Con't) (a) Minutes of 1/15/90, 3/19/90 & 4/16/90 B Council Reports 6 PUBLIC HEARINGS - 6 00 p m NONE 7 UNFINISHED BUSINESS A Year-end Budget Adjustments 8 NEW BUSINESS A Appropriation for General Liability, Property and Worker's Compensation Insurance B Resolution Opposing a Third City Member Designated for LAFCO C Resolution Regarding Desecration of the American Flag 9 CLOSED SESSION ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON JULY 12, 1990 AT 6 00 P M ---------------------------------------------- AGENDA ITEM REQUESTS FOR THE 7/12/90 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 7/5/90 STAFF RECOMMENDATION Accept Adopt Adopt COUNCIL ACTION CITY OF GRAND TERRACE €'r�s��:,l�a ( ,s A tr P -Y�jVA . COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - JUNE 14, 1990 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 14, 1990, at 6 05 p.m. PRESENT Byron Matteson, Chairman Hugh J. Grant, Vice -Chairman Barbara Pfennighausen, Agency Member Jim Singley, Agency Member Gene Carlstrom, Agency Member Thomas J. Schwab, Executive Director Randall Anstine, Assistant City Manager Juanita Brown, Secretary David Sawyer, Community Development Director Joe Kicak, City Engineer Alan Burns, Deputy City Attorney ABSENT John Harper, City Attorney APPROVAL OF MAY 24. 1990 CRA MINUTES CRA-90-18 MOTION BY AGENCY MEMBER PFENNIGHAUSEN, SECOND BY VICE-CHAIRMAN GRANT, CARRIED 4-0-0-1 (CHAIRMAN MATTESON ABSTAINED), to approve May 24, 1990 CRA Minutes. Chairman Matteson adjourned the CRA meeting at 6 10 p.m., until the next adjourned regular City Council/CRA budget session, which is scheduled to be held on Thursday, June 21, 1990 at 6 00 p.m. CHAIRMAN of the City of Grand Terrace SECRETARY of the City of Grand Terrace CRA AGENDA ITEM N;o, I COMMUNITY REDEVELOPMENT AGENCY CITY OF C ID TERRACE PEl) C*RA APF -,t vAL DATE JUNE 28, 1990 CHECK REGISTER NO CRA062890 CHECK OUTSTANDING DEMANDS AS OF JUNE 28, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 21775 GENE CARLSTROM 21782 HUGH GRANT 21793 BYRON MATTESON 21802 BARBARA PFENNIGHAUSEN 21809 JAMES SINGLEY 21812 M L STERN & COMPANY to N STIPENDS FOR JUNE, 1990 STIPENDS FOR JUNE, 1990 STIPENDS FOR JUNE, 1990 STIPENDS FOR JUNE, 1990 STIPENDS FOR JUNE, 1990 FINAL PAYMENT ON AIR CONDITIONER AT JR HIGH SCHOOL TOTAL I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDUTURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY THOMAS SCHWAB TREASURER $ 150 00 150 00 150 00 150 00 150 00 55,588 99 $56,588 99 A RESOLUTION ADOPTING FY 90/91 BUDGET WILL BE PROVIDED TO COUNCIL FOLLOWING THE FINAL BUDGET HEARING ON JUNE 26th. C:RA A�EigDA 11 EfA NQa 3 �':NDi; �G CITY CITY Of ( ID TERRACE CC- !L APPROVAL DALE JUNE 28, 1990 _ CHECK REGISTER NO 062890 CHECK OUTSTANDING DEMANDS AS OF JUNE 28, 1990 NUMBER VENDOR DESCRIPTION AMOUNT P6738 SOUTHERN CA EDISON COMPANY P6739 SOUTHERN CA GAS COMPANY P6740 HQ OFFICE SUPPLIES P6741 STATE COMPENSATION INS FUND P6742 RADIO TV REPORT P6743 POSTMASTER-COLTON P6744 J E G CONSTRUCTION, CA P6745 MICHAEL MULLINS P6746 PUBLIC EMPLOYEES RETIREMENT P6747 SOUTHERN CA EDISON COMPANY P6748 SOUTHERN CA GAS COMPANY P6749 COUNTY OF SAN BERNARDINO P6750 HQ OFFICE SUPPLIES P6751 SOUTHERN CA EDISON COMPANY P6752 SOUTHERN CA GAS COMPANY jP6753 SO CA JOINT POWERS INSURANCE 'C-P6754 TORRANCE LOSS CONTROL CORP 3'P6755 SANDRA AH SUE P6756 MARGARET AYARS P6757 SOUTHERN CA EDISON COMPANY P6758 SOUTHERN CA GAS COMPANY 21759 SUSAN NORDYKE U121760 PEGGY SANDERSON 21761 SCHMITZ PHOTOGRAPHY CASH PAYMENTS FOR 6/11/90 $ 145 25 CASH PAYMENTS FOR 6/11/90 32 10 OFFICE SUPPLIES, COPIER SUPPLIES 724 33 WORKERS COMPENSATION INSURANCE FOR MAY, 1990 1,592 68 VIDEO OF GRAND TERRACE "SAFEST CITY IN COUNTY" 107 62 POSTAGE FOR METER 850 00 PROGRESS PAYMENT FOR MICHIGAN STREET PROJECT 3,756 60 REIMBURSEMENT FOR POSTAGE FOR METER 50 00 PERS FOR PAYROLL ENDING 6/8/90 2,619 58 CASH PAYMENTS FOR 6/14/90 571 28 CASH PAYMENTS FOR 6/14/90 207 24 RELEASE LIENS ON TAX ROLL 36 00 OFFICE SUPPLIES, COPIER SUPPLIES 428 87 CASH PAYMENTS FOR 6/18/90 193 08 CASH PAYMENTS FOR 6/18/90 144 99 PROPERTY INSURANCE FOR 1990 8,426 66 SEMINARS ON SAFETY 540 00 REIMBURSEMENT FOR SUPPLIES FOR PICNIC FOR CHILD CARE 78 62 REFUND FOR RECREATION EXCURSION 130 00 CASH PAYMENTS FOR 6/20/90 349 40 CASH PAYMENTS FOR 6/20/90 127 08 REFUND FOR RECREATION EXCURSION 74 00 REFUND FOR RECREATION EXCURSION 74 00 PHOTOS OF CITY MANAGER 59 78 1 CITY OF ( ID TERRACE DATE JUNE 28, 1990 CHECK REGISTER NO 062890 CHECK OUTSTANDING DEMANDS AS OF JUNE 28, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 21762 PARKER & SON PUBLISHING 21763 MUNICIPAL MANAGEMENT ASSIST 21764 PRENTICE HALL 21765 C E KIMBRELL 21766 DEANNA HAAS 21767 FRANK ALLEN 21768 AT&T INFORMATION CENTER 21769 AMERICAN PLANNING ASSOC 21770 GRETCHEN ANDREW 21771 BROWN,HARPER,BURNS,HENTSCHKE 21772 DANIEL BUCHANAN 21773 STATE OF CALIFORNIA 21774 CAL -TYPE OFFICE PRODUCTS 21775 GENE CARLSTROM 21776 CONSTANCE CHAPMAN 21777 COLTON JOINT UNIFIED SCHOOL 21778 EASTMAN KODAK COMPANY 21779 EWING IRRIGATION SUPPLIES 21780 LENORE FROST 21781 GRAND TERRACE WOMEN'S CLUB 21782 HUGH GRANT 21783 STANLEY HARGRAVE 21784 JERRY HAWKINSON 21785 WILLIAM HAYWARD COPY, CALIFORNIA LABOR LAWS $ 22 31 MEMBERSHIP, 1990 40 00 MANUAL ON PERSONNEL 53 32 REFUND, WASTE WATER DISPOSAL SERVICES 8 50 REFUND, WASTE WATER DISPOSAL SERVICES 10 20 REFUND, WASTE WATER DISPOSAL SERVICES 11 05 MAINTENANCE ON PHONES, JUNE, 1990 162 60 MEMBERSHIP FOR 4/90-4/91 165 00 INSTRUCTOR, MOMMY N ME 28 80 LEGAL SERVICES FOR MAY, 1990 2,713 00 PLANNING COMMISSION MEETING, 6/19/90 35 00 REPAIRS ON LIGHTS AT BARTON/215, MAY, 1990 35 72 OFFICE SUPPLIES 293 65 STIPENDS FOR JUNE, 1990 150 00 CLEAN REST ROOMS AT PARK, (4 DAYS) 80 00 BUS FOR RECREATION EXCURSION 271 15 MAINTENANCE FOR KODAK COPIER, MAY, 1990 150 51 IRRIGATION SUPPLIES FOR PARK 36 01 REFUND FOR RECREATION EXCURSION 130 00 AD, WOMEN'S CLUB ANNUAL 60 00 STIPENDS FOR JUNE, 1990 150 00 PLANNING COMMISSION MEETING, 6/19/90 35 00 PLANNING COMMISSION MEETINGS, 6/5 & 6/19/90 70 00 INSTRUCTOR, KARATE 206 25 2 r � CITY OF ( 'ID TERRACE DATE JUNE 28, 1990 CHECK REGISTER NO 062890 CHECK OUTSTANDING DEMANDS AS OF JUNE28_, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 21786 HEALTH NET HEALTH INSURANCE FOR JULY, 1990 $ 2,840 52 21787 HERMAN HILKEY PLANNING COMMISSION MEETINGS, 6/5 & 6/19/90 70 00 21788 HYDREX PEST CONTROL PEST CONTROL, CIVIC CENTER AND CITY BUILDINGS, JUNE, 1990 73 00 21789 INLAND COUNTIES INS SERVICES LIFE INSURANCE FOR JULY, 1990 104 25 21790 LELAND NURSERY LANDSCAPE MATERIALS FOR CIVIC CENTER 35 55 21791 LOMA LINDA DISPOSAL TRASH PICK-UP AT CIVIC CENTER AND PARK FOR JUNE, 1990 192 29 21792 MCI TELECOMMUNICATIONS LONG DISTANCE PHONE 20 75 21793 BYRON MATTESON STIPENDS FOR JUNE, 1990 150 00 21794 RAY MUNSON PLANNING COMMISSION MEETINGS FOR 6/5 & 6/19/90 70 00 21795 JEAN MYERS CROSSING GUARD, 6/4-6/15/90 142 50 21796 PACIFIC BELL PHONE, CHILD CARE, COMPUTER MODEM, PAY PHONES AT CIVIC CENTER, FAX MACHINE, AND ELEVATOR 351 69 21797 PACIFIC CREST ENVIRONMENTAL CLEAN-UP AT PARK ON GRAND TERRACE ROAD 700 00 21798 THE PETRA ENTERPRISES PRINT BUILDING PERMITS AND RUBBER STAMP 179 80 21799 CORINNE PETTIT INSTRUCTOR, LOW IMPACT AEROBICS 63 75 21800 PERRY'S STATIONARY OFFICE SUPPLIES 102 33 21801 PETTY CASH REIMBURSE PETTY CASH FOR CHILD CARE 162 08 21802 BARBARA PFENNIGHAUSEN STIPENDS FOR JUNE, 1990 150 00 21803 KATHY PIERSON INSTRUCTOR FOR GYMNASTICS AND TINY TUMBLERS 621 60 21804 RIVERSIDE HIGHLAND WATER COMPANY WATER FOR MT VERNON/ARLISS, PARK ON DE -BERRY, MERLE CT , FIRE STATION, BARION/PALM, PARK ON GRAND TERRACE ROAD, CANAL AND TERRACE PINES, AND CIVIC CENTER 1,621 86 21805 JOHN ROBERTS PAYMENT ON PARKLAND, GRAND TERRACE ROAD, JULY, 1990 6,871 76 21806 COUNTY OF SAN BERNARDINO NO PARKING SIGNS 20 94 3 CITY OF G D TERRACE DATE JUNE 28, 1990 CHECK REGISTER NO 062890 CHECK OUTSTANDING DEMANDS AS OF JUNE 28, 1990 _ NUMBER VENDOR DESCRIPTION AMOUNT 21807 SIGNAL MAINTENANCE, INC 21808 JIM SIMS 21809 JAMES SINGLEY 21810 SOUTHERN CA EDISON COMPANY 21811 SOUTHERN CA GAS COMPANY 21813 THE SUN 21814 CATHY TOTH 21815 FRAN VAN GELDER 21816 VISA MAINTENANCE ON SIGNALS FOR MAY, 1990 PLANNING COMMISSION MEETING, 6/5/90 STIPENDS FOR JUNE, 1990 ELECTRIC FOR BALL PARK LIGHTS, CITY BUILDINGS, CIVIC CENTER, BARTON/PALM, TWO LIGHTS AND SPRINKLERS AT PARK ON DE BERRY, SIGNALS, AND STREET LIGHTS GAS FOR CIVIC CENTER AND CITY BUILDINGS NOTICE OF PUBLIC HEARINGS (2) INSTRUCTOR, AEROBICS PLANNING COMMISSION MEETINGS, 6/5 & 6/19/90 CITY CLERKS CONFERENCE, ARK TOTAL 260 28 35 00 150 00 6,479 76 130 48 193 15 162 00 70 00 A 7 A '] $ 48,610 00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITRUES FOR THE OPERATION OF THE CITY THOMAS SCHWAB FINANCE DIRECTOR 9 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - JUNE 14, 1990 PENDING My COUNT CIL APPROVAL A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 14, 1990, at 6 00 p.m. PRESENT Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Juanita Brown, City Clerk David Sawyer, Community Development Director Joe Kicak, City Engineer Alan Burns, Deputy City Attorney ABSENT John Harper, City Attorney The meeting was opened with invocation by Pastor Tom Comstock, Assembly of God, followed by the Pledge of Allegiance led by Mayor Pro Tem Grant. Mayor Matteson convened City Council meeting at 6 00 p.m. Mayor Matteson reconvened City Council meeting at 6 05 p.m. ITEMS TO DELETE Item 8A - Appropriation for FY 89/90 SCJPIA General Liability Retroactive Payment. SPECIAL PRESENTATIONS 2A. Lisa Coburn 22997 Orangewood, introduced Christy Fitzgerald, Miss Grand Terrace 1990, and first runner-up, Jennifer Carter. She presented Council with a portrait of Miss Grand Terrace for display. 2B Mayor Matteson read a Proclamation for the Preservation of United States Route 66 as an Historic Highway. CONSENT CALENDAR CC-90-51 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to approve the remainder of the Consent Calendar with the removal of Items A and D. Council Minutes - 6/14/90 Page 2 B. RATIFY 6/14/90 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA E. COUNCILMEMBER'S REQUEST FOR RECONSIDERATION OF APPEAL OF PLANNING COMMISSION'S DECISION SA-90-03 (OUTDOOR DESIGNS/ GENEL) F. BID SPECIFICATIONS FOR SENIOR CENTER ITEM FOR DISCUSSION 3A. APPROVE CHECK REGISTER NO. 061490 Mayor Pro Tem Grant, asked City Engineer Kicak if Check No. P6721, progress payment to Matich Corp., is based on his determination that the job has been done in accordance with specifications and that he is satisfied with the job. City Engineer Kicak, stated that that is correct and indicated that a request is made each month for a progress payment and the request is reviewed to make sure that the work is completed. CC-90-52 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve Check Register no. 061490. 3D. APPROVE 5/24/90 MINUTES Councilmember Pfennighausen, pointed out an error on page 6 stating that it should read, "requested a list of the people who have submitted plans for all the vacant property. . ." CC-90-53 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-0-1 (MAYOR MATTESON ABSTAINED), to approve May 24, 1990 Minutes with stated correction. PUBLIC COMMENT Ed O'Neal, 22608 Minona Dr., Grand Terrace, indicated that he is pleased with the handrails that were recently put in at the Community Center and requested that handrails also be put at the main entrance of the Civic Center and suggested that faucet knobs for the handicapped be put in the restrooms. He reported that the Safety Fair was successful and indicated that they are planning a parade for next year. Tony Petta, 11875 Eton Dr , Grand Terrace, indicated that he has heard many positive comments about the improvements on Barton Road. He indicated that he has heard from many residents that they would like to see the large dumpsters for trash pick-up throughout the City on a monthly basis and asked Council to give it consideration. He gave a report on Chamber activities. Council Minutes - 6/14/90 Page 3 ORAL REPORTS 5A. Committee Reports 1. Parks & Recreation Committee (a) Upgrade of Pico Parksite City Manager Schwab, reported that on April 4th Mr. O'Connell came before Council requesting that the Pico Parksite be upgraded so that Little League games could be played. The Committee recommends that permanent bases, pitching mound rubbers, a home -run fence, bleachers, portable restrooms and trash cans be installed. Southern California Edison, who is the property owner, has indicated that these types of non -permanent additions could be installed. The Committee recommends that Council direct staff to ascertain what costs would be incurred to make the improvements and return to Council with a report. He indicated that this project would be funded our of the park fund. CC-90-54 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to direct staff to ascertain a cost estimate for the improvements and report back to Council. 5B. Council Reports Councilmember Pfennighausen, indicated that at the last Council meeting a resident made reference to forming our own school district. She indicated that it is not likely that we will have a high school within our jurisdiction, so the passage of a bond issue would be critical to the students in Grand Terrace who will be attending Colton High School. She felt that the cost of forming our own school district could be detrimental to many residents in Grand Terrace and we need to make the school district that we have accountable and function for us. She indicated that the General Plan Consultant recommended upgrading our park facilities by at least the acquisition and development of a 10-acre parksite that would give the kind of recreational opportunities that a community of this quality and size deserves. She indicated that we need something other than what we can put at the Pico Park site. We need to start looking forward to the recreational needs of all the ages within our City and start looking for 10 acres of land that we can start to develop. Councilmember Carlstrom, indicated that he is pleased with the improvements made to Barton Road. He felt that it has improved the entrance to our City and indicated that he is looking forward to improving the intersection of Mt. Vernon and Barton Road as well as the continuity of the block walls along Barton Road. Council Minutes - 6/14/90 Page 4 Mayor Pro Tem Grant, reported that he attended the San Bernardino Associated Governments meeting on June 6th where the State Transportation Improvement program was discussed. He indicated that the I-215 improvements between the county line and the interchange was approved but because of the time it is going to take to resolve problems of making it compatible with the part of the freeway being reconstructed in Riverside, it was placed at a low priority. He indicated that several years ago the Council made the decision to paint the curb green at 11959 Arliss Dr. on behalf of a man who suffered a lot from others. He reported that that man is no longer with us and suggested that the green paint be removed. He indicated that he is opposed to efforts by other cities to get a third city member designated to the Local Agency Formation Commission and requested that this be put on the next agenda for discussion. He indicated that he is looking forward to the franchise on refuse collection particularly in view of the rate increase. He requested that a resolution opposing the desecration of the American flag be put on the next agenda. Mayor Matteson, reported that while he was home he had an attempted break-in and encouraged everyone to be cautious. He indicated that Colton -Terrace Little League will be having a tournament July 9-26 at the Colton Municipal Park. He reported that the trash fees will be going up. He indicated that off -ramps are key areas for beautification and felt that Council should look at this in the coming year. PUBLIC HEARINGS 6C. SP-90-01, TTM-90-01, E-90-01 (PORTER DEVELOPMENT/HANSEN) Community Development Director Sawyer, reported that this is an application for a Specific Plan, Tentative Tract Map 14816 and Negative Declaration for a 19-unit residential planned unit development on the east side of Grand Terrace Road. The subject property contains approximately 2.53 acres of land in an R2 Zone (Low Medium Density Residential District) and is presently vacant. The development will consist entirely of 3-bedroom single-family detached units, each with 1,556 to 1,572 square feet of living area and attached two -car garages. The project is designed as a planned unit development with the individual units being sold independently and the remainder of the property to be held in ownership by the Homeowner's Association, the majority of which is to be common ground available to all of the homeowners. He recommended that Council adopt a Resolution approving TTM-90-01, SP-90-01 and E-90-01 and the associated Negative Declaration subject to the conditions of approval contained therein. Roger Porter, Developer, stated that he has tried to bring a quality development to Grand Terrace and has taken a very professional approach. He indicated that he would be happy to answer any questions. Council Minutes - 6/14/90 Page 5 Mayor Matteson opened discussion to the public, there being none he returned discussion to Council. Mayor Pro Tem Grant, indicated that the plans show a decorative block wall and asked if it will be slumpstone. He felt that other types of block walls invite vandalism. City Engineer Kicak, indicated that the words "decorative block wall" would rule out a precision block wall. Community Development Director Sawyer, indicated that the type of wall hasn't been defined. The front wall which will be facing onto Grand Terrace Road, the applicant had indicated that they were going to put in a brick wall and I would anticipate that the wall that would be along the parameter of the project could also be a block wall with stucco and capped in order to tie into the stucco portions of the wall. He indicated that that would be acceptable to staff. Mayor Pro Tem Grant, expressed concern that the wall would be a target for graffiti. Community Development Director Sawyer, indicated that this particular wall would only be the portion that would be adjacent to other private properties and not adjacent to a public right-of-way or street so there wouldn't be as much of a chance for graffiti. He indicated that if Council would prefer slumpstone block walls, that would also be acceptable to staff. Councilmember Singley, asked the developer if he objects to slumpstone instead of what has been proposed. Roger Porter, Developer, indicated that from his experience he has found that graffiti on a smooth surface can be easily painted over and on a rough surface such as slumpstone that has a natural color in it you have to try to match that color and then you would get a patchy look. This is one of the reasons why we had the stucco. It is easier to paint over and it would tie in with our mediteranean architecture better. He felt that it is surrounded by private property owners and the chance of graffiti is minimal. Mayor Pro Tem Grant, indicated that the private property in question is an RV Park and will have a transient population so there may not be people who care to keep the park nice. He felt that the block wall should be slumpstone. Councilmember Pfennighausen, felt that this project does not have enough recreational common area. She felt that a tot lot and one spa are not adequate and indicated that she would like to see the three units that occupy part of the center space removed and the whole center area dedicated to recreation. She made reference to a letter from the Colton School District regarding the impact this Council Minutes - 6/14/90 Page 6 project would have on the schools. She indicated that she could not, in good conscience, vote yes on the Negative Declaration where there has been obvious and valid concern raised in the area of school impact. She felt that the project would also create a need for additional recreational facilities. She stated that she will have to vote "NO" on the project unless more common area can be opened. She indicated that if the project is approved she would like to have this Council make it a condition that the CC&R's attached to the project be reviewed and approved by the City prior to the permits being issued or occupancy permits being issued. City Manager Schwab, indicated that staff would recommend the CC&R's be reviewed prior to certificate of occupancy. Councilmember Carlstrom, indicated that he would also like to see more open space in the center of the project. Roger Porter, Developer, felt that the recreation area proposed is adequate. Councilmember Singley, indicated that he would be in favor of supporting the project with Unit #5 removed to allow more open area in the center. Roger Porter, indicated that he would be willing to remove Unit #5. Mayor Matteson, indicated that if Unit #5 was removed there would be room for a swimming pool and felt that it would be a better project. Councilmember Pfennighausen, indicated that she could make a compromise by taking #5 out, although, she felt that this project does not have the amenities that make the PUD a viable project. Roger Porter, indicated that he is willing to remove one unit and expand the recreation area to include more open area and a swimming pool. CC-90-55 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, to approve SP-90-01, TTM-90-01 and E-90-01 with the removal of Unit #5 and include a swimming pool and a slumpstone wall, the CC&R's are to be reviewed and approved by Council prior to Certificate of Occupancy. Councilmember Pfennighausen, asked what the Cities position would be if Council approves the Negative Declaration knowing that there is potential impact. Community Development Director Sawyer, indicated that this particular project would produce approximately 21 students. That's six students over what the general plan had indicated this piece of property would generate. Staff felt that the comments were valid in the Specific Plan, which indicated that they anticipate that the Council Minutes - 6/14/90 Page 7 future purchasers of these units will be of the area and you can anticipate that there will be students moving into this project that are already in the school district. Overall, staff did not feel that six students is enough to generate a substantial impact on the school district. He indicated that if you don't agree with that, the Negative Declaration could be marked "Maybe or "Yes." Then you would have to come back with mitigation measures and an analysis that says how you will prevent this from being a problem. Deputy City Attorney Burns, indicated that there is a 30-day statute of limitations on challenging a Negative Declaration once the filing has been made. MOTION CC-90-55 CARRIED 5-0. 6B. Appeal of Planning Commission's Decision SA-90-09 (Cather/O'Connor) City Manager Schwab, gave a slide presentation of various types of overhead decks in various communities showing examples of the types of decks that will hopefully be prevented. He indicated that the Planning Commission has come up with some guidelines that they are recommending to Council. Community Development Director Sawyer, indicated that on May 15th the Planning Commission set guidelines for overhead decks and voted for approval. The purpose of the guidelines is to provide property owners the ability to have some parameters that they could work with when designing their overhead decks. The guidelines reflect the Planning Commission's general attitude towards overhead decks, they are not strict rules that cannot be broken. He indicated that these guidelines were adopted prior to the consideration of Mr. Cather's deck and were taken into consideration in Planning Commission's decision. He recommended that Council consider approval of Mr. Cather's deck at no greater than 150 square feet. He indicated that there is only interior access to the deck, stating that with interior access the deck would most likely be limited to family and close friends and would not likely be used as a party area. Mayor Matteson, felt that it would be a good guideline to require that the deck stay below the roofline. Community Development Director Sawyer, agreed with Mayor Matteson and felt that that should be included in future guidelines. Mayor Matteson opened discussion to the public. Robert Cather, 22725 Raven Way, Grand Terrace, indicated that the the observation deck he has proposed is approximately 17 feet 2- inches wide by 9 feet. He stated that the deck would be off the master bedroom and the only entrance to the deck would be from inside. r Council Minutes - 6/14/90 Page 8 Ms. Huss, 22735 Raven Way, Grand Terrace, indicated that she lives next door to the applicant and she has no objection to the deck. Mayor Matteson returned discussion to Council. Mayor Matteson, asked what the Planning Commission's opinion is of the applicants request for 153 sq. ft. Community Development Director Sawyer, indicated that 150 sq. ft. probably would have been approved but the Planning Commission's motion for denial was based on a complaint from an adjoining property owner. He indicated that he would feel comfortable with 150 sq. ft. on this deck and felt that it would not be in opposition to what the Planning Commission would have approved. CC-90-56 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve SA-90-09, a 150 sq. ft. overhead deck, in accordance with the guidelines of the Planning Commission. 6A. Appeal of Planning Commission's Decision SA-90-03 (Outdoor Designs/ Genet City Manager Schwab, indicated this deck is slightly larger and it does include a spiral staircase to the ground. Councilmember Singley, indicated that he has spoken to Mr. Genel and he indicated that he would be willing to go along with the Planning Departments recommendation of 150 sq. ft , but he did want the outside spiral staircase. Mr Genel also indicated that he would be willing to verify in writing that it would not be used for parties. Councilmember Pfennighausen, felt that the deck should be denieo unless the applicant is willing to eliminate the outside staircase. Mayor Matteson opened discussion to the public. Stan Hargrave, 12048 Canary Ct., Grand Terrace, felt that it is not appropriate to ask the applicant to change his plans at this point without referring it back to the Planning Commission. Community Development Director Sawyer, indicated that this is an Appeal of a decision of the Planning Commission and it is up to Council whether or not they want to place additional conditions on the approval. Since the outside access was addressed in the Planning Commission meeting, it does not have to go back to the Planning Commission. Ms. Huss, 22735 Raven Way, Grand Terrace, indicated that she is a neighbor of the applicant and he has indicated to her that if they did not get approval based on the staircase, they would eliminate that item. Council Minutes - 6/14/90 Page 9 CC-90-57 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECON UNFINISHED BUSINESS 7A. Policy Regarding Proclamations D City Manager Schwab, indicated that the City currently has no policy regarding issuance of Proclamations by the Mayor on behalf of himself and the City Council. Discussion regarding implementing a policy arose over a Proclamation endorsing a political candidate for office. The Mayor issues Proclamations on many varied issues. The only controversy appears to be that regarding endorsement of political candidates or propositions. He recommended that the Mayor continue to have the authorization to issue proclamations on behalf of the City Council, however, any proclamations endorsing political candidates or propositions must come before Council on the consent calendar for potential discussion and action. Mayor Pro Tem Grant, stated that he would like it to read that any proclamation endorsing political candidates or propositions and candidates for appointment to regional or local boards, organizations, commissions, etc. He felt that it is essential that we remember that the issue of endorsing political candidates is not restricted to those people who are formal candidates on the ballot. CC-90-58 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to adopt a policy authorizing the Mayor to issue proclamations on behalf of the City Council, however, any proclamations endorsing political candidates or propositions and candidates for appointment to regional or local boards, organizations, commissions, etc. must come before Council on the Consent Calendar for potential discussion and action. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 8 30 p.m., until the adjourned regular City Council/CRA budget session, which is scheduled to be held Thursday, June 21, 1990 at 6 00 p.m. CITY CLERK of the City of Grand Terrace. MAYOK of the City of Granderrace. DATE- June 22, 1990 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE June 28, 1990 SUBJECT- DECLARE OLD RESCUE FIRE SQUAD AS SURPLUS EQUIPMENT FUNDING REQUIRED NO FUNDING REQUIRED The City of Grand Terrace has purchased a new heavy rescue vehicle ' ehicle, which will be delivered toward the end of July. This leaves the unit currently being used as surplus equipment for our Fire Department The unit is a 1983 Chevy, County I D. #99860, Vehicle I.D #1GBHC33W8DS116380 Staff recommends that this equipment be sold, and we have heard that there is an interest from some associations to purchase this equipment STAFF RECOMMENDS THAT 1 COUNCIL DECLARE THE CURRENT RESCUE SQUAD AS SURPLUS EQUIPMENT. 2 AUTHORIZE STAFF TO SELL THIS EQUIPMENT THROUGH A NEGOTIATED SALE BT WUrXBL AGF,.NDA VP I 9 3 E RESOLUTION NO 90-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY NOVEMBER 6, 1990 FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIR- ED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, under the provision of the laws relating to general law cities in the State of California a General Municipal Election shall be held on November 6, 1990, for the election of Municipal Officers, and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS Section 1 That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Grapd Terrace, California, on Tuesday, November 6, 1990, a General Municipal Election for the purpose of electing two (2) members of the City Council for the full term of four years Section 2 That the ballots to be used at the election shall be in form and content as required by law Se,-tion 3 That the City Clerk is authorized, instruct- ed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election Section 4 That the polls for the election shall be open at seven o'clock a m of the day of the election and shall remain open continuously from that time until eight o'clock p m of the same day when the polls shall be closed, except as pro- vided in Section 14301 of the Elections Code of the State of California Section 5 That in all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections Section 6 That notice of the time and place of holding the election is given and the City Clerk is authorized, instruct- ed and directed to give further or additional notice of the election, in time, form and manner as required by law RESOLUTION NO 90-05 PAGE 2 Section 7 That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions ADOPTED this 28th day of June, 1990 ATTEST City Clerk of the C i t y o ranKay-or of the City of Gran-U Terrace and of the City Council Terrace and of the City thereof Council thereof I, JUANITA BROWN, City Clerk of the City of Grand Ter- race, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 28th day of June, 1990, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City Attorney City Clerk r RESOLUTION NO 90-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 1990, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSU- ANT TO SECTION 23302 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Grand Terrace called a General Municipal Election to be held on November 6, 1990, for the purpose of the election of two (2) Members of the City Council of said City for full terms of four (4) years, and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide Election to be held on the same date and that within the City the precincts, polling places and election officers of the two elections be the same, and that the Registrar of Voters of the County of San Bernardino canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election, Section 1 That pursuant to the requirements of Section 23302 of the Elections Code, the Board of Supervisors of the County of San Bernardino is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 6, 1990, for the purpose of the election of two (2) Members of the City Council for full terms of four (4) years Section 2 That the Registrar of Voters is authorized to canvass the returns of the General Municipal Election The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used Section 3 That the Board of Supervisors is requested to issue instructions to the Registrar of Voters to take any and all steps necessary for the holding of the consolidated election Section 4 That the City of Grand Terrace recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs Section 5 That the City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Super- visors and the Registrar of Voters of the County of San Bernar- dino .��-A 0A =I U �,3G RESOLUTION NO PAGE 2 Section 6 That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions ADOPTED this 28th day of June, 1990 ATTEST City Clerk of the City oF_G_r_a_n_d Mayor of the City of Gran Terrace and of the City Terrace and of the City Council thereof Council thereof I, JUANITA BROWN, City Clerk of the City of Grand Ter- race, do hereby certify that the foregoing Resolution was introduc-d and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 28th day of June, 1990, by the following vote AYES NOES ABSENT ABSENT Approved as to form ity Attorney City Clerk RESOLUTION NO 90-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES' STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 1990 WHEREAS, Section 10012 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates statement, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS Section 1 GENERAL PROVISIONS That pursuant to Section 10012 of the Elections Code of the State of California, each candidate for elective office to be voted for at an election to be held in the City of Grand Terrace on Tuesday, November 6, 1990, may prepare a candidate's statement on an appropriate form provided by the City Clerk The statement may i ncl ude the name, age, and occupation of the candidate and a brief description of no more than two -hundred (200) words of the candidate's education and qualifications expressed by the candidate himself or herself The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations The statement shall be filed in the office of the City Clerk at the time the candidate's nomination papers are filed The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5 00 p m of the next working day after the close of the nomination period Section 2 SPANISH LANGUAGE The City Clerk shall have translated and printed in the voter's pamphlet only the candidates' statements of those candidates who request translation and printing Section 3 ADDITIONAL MATERIALS No candidate will be permitted to include additional materials in the sample ballot package Section 4 PAYMENT The City Clerk shall estimate the total costs of printing, handling, translating, and mailing the candidates' statements filed pursuant to the Elections Code, and require each candidate filing a statement to pay, in advance, his or her pro rate share as a condition of having his or her statement included in the voter's pamphlet The City Clerk shall b111 each candidate for any cost in excess of the deposit or shall refund within 30 days of the election any unused portion of the deposit C�DUNV_4i, MENU, 4- I '� 4 RESOLUTION NO 90-07 PAGE 2 Section 5 That the City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued Section 6 That all previous Resolutions establishing Council policy on payment for candidates' statements are repealed Section 7 That this Resolution shall apply only to the election to be held on Tuesday, November 6, 1990 and shall then be repealed Section 8 That the City Clerk shall certify to the passage and adoption of this Resolution and enter it Into the book of original Resolutions Adopted this 28th day of June, 1990 ATTEST City Cl erk of the City o Grand Terrace and of the City Council thereof Mayor of the City of Grand Terrace and of the City Council thereof I, JUANITA J BROWN, City Clerk of the City of Grand Terrace, hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 28th day of June, 1990, by the following vote AYES NOES ABSENT ABSTAIN CITY CLERK APPROVED AS TO FORM A RESOLUTION ADOPTING FY 90/91 BUDGET WILL BE PROVIDED TO COUNCIL FOLLOWING THE FINAL BUDGET HEARING ON JUNE 26th. June 22, 1990 S T A F F R E P O R T C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE June 28, 1990 AGENDA ITEM NO FUNDING REQUIRED NO FUNDING REQUIRED XX— Article XIII-B of the California Constitution was adopted as Proposition 4 in the November 1979 General Election Proposition 4 established an appropriations limit from proceeds of taxes for each governmental entity within the State of California This appropriations limit is unique to each governmental entity and has to be determined annually Proposition 111, passed in June 1990, made several changes to the method to be used in calculating the limit These changes take effect with the 1990/91 Appropriations Limit, but adjusts the limits for fiscal years 1986/87, 1987/88, and 1988/89, to obtain the 1989/90 limit which is the base figure for 1990/91 Attached as Schedule 1 are these adjustments Proposition 4 specified that the appropriations limit could increase annually by a factor comprised of the (A) change in population of the City and (B) the change in the U S Consumer Price Index or California per capita income, whichever is less Proposition 111 allows that (A) may be the change in population of the City or the change in population of the County Proposition 111 also changed (B) to be a choice of the change in California per capita income or the change in the local assessment roll due to the addition of local nonresidential new construction The latter percentage will have to be provided by the County and will not be available for several months However, staff does not feel this change will effect Grand Terrace's appropriation limit, and have used the change in per capita income for the calculations The appropriations limit can always be adjusted at a later date Council must make their selection annually on each option by recorded vote The change in options provided by Proposition Ill has raised the City's appropriation limit by $567,734, giving us currently a cushion of $777,365 before the limit would impact the City MUNCIL AGENDA ITT-Iki # ,3 �f STAFF REPORT -- APPROPRIATIONS LIMIT June 21, 1990 Page Two The Assistant Finance Director will be happy to answer any questions or make any clarifications as to the limit Accompanying this Staff Report is the Appropriations Limit Resolution with calculations for the City of Grand Terrace with supporting documentation Staff Recommends Council SELECT USING THE COUNTY POPULATION CHANGE FOR FISCAL YEARS 1986/87, 1987/88, 1988/89, AND 1990/91, BUT USE THE CITY POPULATION CHANGE FOR FISCAL YEAR 1989/90 SELECT USING THE CHANGE IN CALIFORNIA PER CAPITAL INCOME FOR FISCAL YEARS 1986/87 THROUGH 1990/91 ADOPT RESOLUTION 90-13 ESTABLISHING THE 1990/91 APPROPRIATIONS LIMIT FOR THE CITY OF GRAND TERRACE AT $ 3,143,367 BM attachments Resolution 90-13 Schedules 1, 2, 3, & 4 RESOLUTION NO 90-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE FISCAL YEAR 1990-91 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE STATE CON- STITUTION AS REQUIRED BY CALIFORNIA GOVERN- MENT CODE SECTION 7910 WHEREAS, Article XIII-B of the California Constitution requires that an Appropriations Limit be determined and estab- lished annually for each governmental entity within the State of California, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS Section 1 That the City Council of the City of Grand Terrace hereby establishes the Fiscal Year 1990-91 Appropriations Limit pursuant to Article XIII-B of the State Constitution as required by California Government Code Section 7910 Section 2 That the limits determined on Exhibit "A" attached hereto and incorporated herein by reference is the established limit for Fiscal Year 1990-91 Section 3 That the City of Grand Terrace, as shown in said Exhibit "A," has complied with the limit imposed on approp- riations and that all proceeds of taxes were appropriated for Fiscal Year 1990-91 ADOPTED this 28th day of June, 1990 Mayor of the City o ran errace and of the City Council thereof ATTEST City Clerk of the__C1_-Fy___oTran Terrace and of the City Council thereof RESOLUTION NO 90-13 PAGE TWO I, JUANITA BROWN, City Terrace, do hereby certify that introduced and adopted at a regula of the City of Grand Terrace held o by the following vote AYES NOES ABSENT ABSTAIN Approved as to form izy Attorney Clerk of the City of Grand the foregoing Resolution was r meeting of the City Council n the 28th day of June, 1990, City Clerk F EXHIBIT "A" RESOLUTION NO 90-13 Adopted June 28, 1990 CITY OF GRAND TERRACE DETERMINATION OF APPROPRIATIONS LIMIT FOR PROCEEDS OF TAXES Appropriations Limit from FY 89/90 (Adjusted) Maximum permitted growth rate from Schedules 1 L 2 (1 0421 x 1 0670 = 1 1119) 1990/91 Appropriations Limit 1990/91 estimated proceeds of taxes from Schedule 4 (from 1990/91 Annual Budget) DIFFERENCE (Cushion before the limit would effect the City) $ 2,827,023 $ 3,143,367 $ 2,366,002 $ 777,365 0 SCHEDULE 1 ADJUSTMENTS TO CITY OF GRAND TERRACE 1990/91 APPROPRIATIONS LIMIT, PURSUANT TO PASSAGE OF PROPOSITION 111 IN JUNE 1990 ORIGINAL ADJUSTED 1986187 Appropriations Limit from FY 1985/86 $ 1,884,911 $ 1,884,911 Maximum permitted growth rate U S CPI 1 0230 x City population change 1 0087 Factor = 1 0319 1,945,039 Maximum permitted growth rate Calif per capita income 1 0335 x County population change 1 0494 Factor = 1 0846 2,044,374 Maximum permitted growth rate U S CPI 1 0304 x City population change 9895 Factor = 1 0196 1,983,162 Maximum permitted growth rate Calif per capita income 1 0347 x County population change 1 0519 Factor = 1 0884 2,225,097 Maximum permitted growth rate U S CPI 1 0393 x City population change 1 0109 Factor = 1 0506 2,083,510 Maximum permitted growth rate Calif per capita income 1 0466 x County population change 1 0644 Factor = 1 1140 2,478,758 1989190 Maximum permitted growth rate U S CPI 1 0498 x City population change 1 0842 Factor = 1 1382 Maximum permitted growth rate Calif per capita income 1 0519 x City population change 1 0842 Factor = 1 1405 2,371,451 ADJUSTMENTS SCHEDULE 1 PAGE TWO 2,827,023 Price Factor Section 7901 of the Government Code specifies that the percentage change in the lesser of the March to March U S All Urban Consumer Price Index (CPI) or California 4th quarter per capita personal income is to be used as an annual percent change in determining the appropriation limit The percent change to be used in setting the 1990-91 limit is California per capita personal income 4 21% B Population Percentage Change The attached city and county population percentage changes were prepared pursuant to Sections 2227 and 2228 of tie Revenue and Taxation Code and are calculated as of January 1 The change from January 1, 1989 to January 1, 1990 is used in setting the 1990-91 appropriation limit C Example using the factors for the State's appropriation limit Price 4 21%, Expressed as a ratio 1 0421 Population 2 73%, Expressed as a ratio 1 0273 To calculate total change 1 0421 X 1 0273 = 1 0705 This example results in a percent change of 7 05% To obtain the 1990-91 limit 1989-90 appropriation limit, in ($) x (1 0705) — 1990-91 limit SCHEDULE 2 ANNUAL PERCENT CHANGE IN POPULATION MINUS EXCLUSIONS* JANUARY 1, 1989 DATE PRINTED TO JANUARY 1, 1990 AND TOTAL POPULATION JANUARY 1, 1990 o4/26/90 COUNTY CITY SAN BERNARDINO POPULATION MINUS EXCLUSIONS ANNUAL PERCENT CHANGE 1989 TO 1990 POPULATION 1-1-89 1-1-90 TOTAL POPULATION 1-1-90 ADELANTO 8 10 5,878 6,354 6,354 APPLE VALLEY 6 71 39,792 42,461 42,461 BARSTOW 5 20 21,228 22,331 22,331 BIG BEAR LAKE 3 76 6,403 6,644 6,644 CHINO 5 88 48,741 51,607 59,619 COLTON 4 79 37,909 39,725 39,725 FONTANA 11 47 78,390 87,381 87,381 GRAND TERRACE 4 59 10,917 11,418 11,418 HESPERIA 5 50 41,688 43,982 43,982 HIGHLANDS 7 53 30,467 32,762 32,762 LOMA LINDA 8 o6 14,396 15,557 15,557 MONTCLAIR 4 51 25,941 27,110 27,110 NEEDLES 4.94 5,505 5,777 5.777 ONTARIO 3 49 124,929 129,286 129,286 RANCHO CUCAMONGA 9 18 105,292 114,954 114,954 REDLANDS 4 65 60,146 62,940 62,94o RIALTO 8 78 64,659 70,335 70,335 SAN BERNARDINO 4 28 150,210 156,636 159,923 TWENTYNINE PALMS 3 19 11,961 12,343 12,343 UPLAND 1 o6 64,291 64,973 64,973 VICTORVILLE 27 75 31,885 40,734 40,734 UNINCORPORATED 7 04 316,382 338,66o 367,151 SAN BERNARDINO COUNTY 6 70 1,297,010 1,383,970 1,423,76o EXCLUSIONS INCLUDE STATE MENTAL INSTITUTIONS, FEDERAL MILITARY BASES AND STATE AND FEDERAL PRISONS SCHEDULE 3 SCHEDULE TO CATEGORIZE REVENUE FOR FISCAL YEAR 1990-1991 APPROPRIATION LIMIT PROCEEDS NON PROCEEDS FROM TAXES FROM TAXES GENERAL FUND -100-01 Secured Taxes, Current Year $ 1,000,000 ----100-02 Unsecured Taxes, Current Year 35,000 10-100-03 Secured & unsecured Taxes, P/Y 50,000 10-100-04 Real Property Transfer Tax 30,000 10-100-05 Homeowners Property Tax Relief 35,000 10-100-07 Supplemental Property Tax 20,000 10-100-08 Penalties Delinquent Taxes 5,000 10-200-01 Franchises 120,000 10-200-03 Business License Tax 38,000 10-200-04 Business License Penalties 500 10-200-05 Yard & Garage Sale Permits 250 10-200-06 Construction Permits 50,000 10-200-07 Sign Placement Permits 500 10-200-08 Candidate Filing Fees 500 10-200-10 Miscellaneous Permits 500 10-200-11 Home Occupation Permits 1,200 lf'-300-01 Off -Highway Motor Vehicle 180 -300-02 Sales and Use Tax 440,000 10-300-05 Motor Vehicle -in -lieu Tax 403,622 10-300-07 Cigarette Tax 15,000 10-300-08 Community Development Block Grant 100,000 10-400-01 CRA - City Services 62,400 10-400-02 Public Works Permits 1,000 10-400-03 Plan Review Fees 20,000 10-400-04 Public Works - Inspection Fees 15,000 10-400-06 Engineering Fees - Other 500 10-400-07 Sales, Maps & Publications 1,000 10-400-11 Ball Park Lights 150 10-400-14 Utility Payment Fees 800 10-420 Planning Fees 25,000 10-430- Recreation Fees 47,400 10-440- Child Care Fees 173,100 10-500-01 Court Fines 300 10-500-02 Parking Citations 800 10-600-05 Rents/Rental Community Meeting Room 3,101 10-700-01 Miscellaneous Revenue 15,500 STREET FUND 11-800-01 Capital Improvement Fees 31,200 SCHEDULE 4 STORM DRAIN FUND 12-800-01 Capital Improvement Fees PARK DEVELOPMENT FUND 13-300-18 Roberti Z'Berg/'86 Bond Act Grant 13-800-01 Capital Improvement Fees GAS TAX FUND 16-300-22 Gas Tax - 2106 16-300-23 Gas Tax - 2107 16-300-24 Gas Tax - 2107 5 TRAFFIC SAFETY FUND 17-500-03 Vehicle Code Fines TRANSPORTATION DEVELOPMENT ACT FUND 18-300-25 Article 8a WASTEWATER DISPOSAL FUND 21-400-20 Service Charge 21-400-21 Returned Check Fees 21-400-22 Collection Fees 21-400-25 Sewer Connection Fees - G T TERRACE PINES ASSESSMENT DISTRICT 26-100-01 Tax Roll Assessments Interest Distribution TOTAL 1990-91 BUDGET ?6,000 33,000 21,500 49,000 98,750 3,000 Ems 150,000 437,000 50 8,000 14,500 11,287 $ 2,071,802 $ 1,530,788 $ 3,602,590 294,200 154,800 449,000 $ 2,366,002 $ 1,685,588 $ 4,051,590 SCHEDULE 4 RESOLUTION NO 90-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA SUPPORTING FEDERAL LEGISLATION HR 4343 AND S 2097 PROVISIONS RELA- TING TO PROVIDING FUNDS FOR RETRAINING OF CIVILIANS LOSING THEIR JOBS DUE TO MILITARY BASE CLOSURES WHEREAS, the County of San Bernardino has approximately 3,500 civilians who are directly employed by Norton and George Air Force Bases, and WHEREAS, unless Federal, State and Local governments take all necessary steps to reemploy these civilians, many will become unemployed in the days, months, and years after the base closures, and WHEREAS, in the past, the Department of Defense has generally left the retraining and reemployment of the affected civilians to State and Local resources, and WHEREAS, HR 4343 and S 2097 will require that at least ten percent of all of Department of Defense funds appropriated annually for base closings be set aside for job training services in those communities adversely affected by the base closures NOW, THEREFORE, the City Council of the City of Grand Terrace, California, hereby supports the passage of Federal legislation HR 4343 and S 2097, which will preserve the economic future of our County ATTEST ADOPTED this 28th day of June, 1990 Mayor of the City of GrandTerrace and of the City Council thereof CityClerk-of the City of Gr—a—n-U Terrace and of the City Council thereof G 1,X,1 AGk 9 Wiz �-' _�7) i< RESOLUTION NO 90-12 I, JUANITA BROWN, City Clerk of the City of Grand Ter- race, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 28th day of June, 1990, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City Attorney y cier RESOLUTION NO 90-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, URGING THE CONGRESS OF THE UNITED STATES TO REVISE THE CABLE COMMUNICATIONS POLICY ACT OF 1984 WHEREAS, cable television has become the public square of free speech of the 1980s and will only grow in the future as a necessity in the lives of individual citizens, and WHEREAS, the current status of the laws and regulations governing cable do not promote competition or protect cable subscribers from rate escalation of the type that could divide society into those who can and those who cannot afford to avail themselves of this public square, and WHEREAS, this division will result from cable television being an unregulated monopoly, which does not face competition and which is preempted from a regulatory environment, and WHEREAS, this preemptive regulatory environment has come about as a result of the Congress, the Federal Communications Commission and Courts altering what cities had thought to be the terms and conditions of the Cable Act of 1984 in areas such as franchising, renewals, rate regulation and technical standards, and WHEREAS, the lack of competition has arisen from the absence of alternative multichannel delivery systems, especially of a switched fiber optic network that reaches most houses to achieve a significant market share and from anticompetitive behavior by monopolistic cable operators, and WHEREAS, the judicial elimination of "must carry" rules has interfered with the intent of the 1984 Act, and WHEREAS, the current trend of horizontal consolidation which results from the merging of cable systems, and vertical integration, which results from cable companies having an ownership interest in the sources of programming, have further inhibited competition, and WHEREAS, as a result of this unregulated monopoly, consumers and cities presently have no protection against the monopolistic parctices of the cable industry, NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of Grand Terrace call upon Congress and the Administration to guarantee the right of all citizens to the public square for free speech and other necessities provided by cable television, and to address this issue by enacting laws which encourage the introduction of competition into the cable market and for cable franchises, especially at the time of renewal, and RESOLUTION NO 90-09 PAGE 2 BE IT FURTHER RESOLVED that until and unless such competition is achieved, Congress and the Administration must return to local government regulatory authority over rates and technical delivery Specifically, the Mayor and City Council of the City of Grand Terrace call upon the Congress and Administration to A Return to local government the authority to regulate basic cable rates in the absence of a switched fiber optic network to a second multi -channel alternative which provides viable competition throughout the franchise area B Establish, or in the alternative, permit local governments to establish, worthy technical standards for the delivery of cable service which are responsive to technological advances The standards currently in place for Class I transmissions are antiquated and must not be extended to Classes II, III, and IV transmissions C Permit telephone companies to own and operate cable systems so long as 1) regulations are in place to prevent cross subsidization between a company's cable and telephone operations, and 2) all other requirements of a local franchise agreement, including existing fees, franchising process and regulatory mechanisms that govern city cable franchise relations, are enforceable at law against a telephone company operating as a cable provider D Encourage telephone and cable companies to deploy fiber optic cable to the house, so the maximum number of Americans will benefit from the abundance of the Information Age services and programming that could be provided over a switched fiber network E Mandate that as a themselves of the benefits of operators carry local television service tiers term and condition of availing compulsory licensing, cable signals on their basic cable F Prohibit video programmers affiliated with cable systems from discriminating against non-affiliated cable systems and alternative multichannel video programming distributors in the price, terms, conditions or availability of their programming RESOLUTION NO 90-09 PAGE 3 ADOPTED this 28th day of June, 1990 ATTEST City Clerk of the City o Grand Terrace and of the City Council thereof Mayor of the ity of Gran Terrace and of the City Council thereof I, JUANITA J BROWN, City Clerk of the City of Grand Terrace, hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 28th day of June, 1990, by the following vote AYES NOES ABSENT ABSTAIN APPROVED AS TO FROM CITY ATTORNEY DATE June 21, 1990 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM ( ) MEETING DATE June 28, 1990 SUBJECT COUNCIL/STAFF TRAVEL TO MONTEREY -- MAYORS AND MEMBERS EXECUTIVE FORUM -r5 ------------------------------------------------------------ FUNDING REQUIRED NO FUNDING REQUIRED In accordance with the travel policy, staff is requesting Council authorization for travel outside the southern five counties On July 18-20, the League of California Cities is sponsoring the Mayors and Councilmembers Executive Forum in Monterey Funds have been budgeted for this expenditure Tentatively, we have scheduled to attend Council Member Singley, Council Member Carlstrom and the City Manager STAFF_ RECOMMENDS THAT THE CITY COUNCIL AUTHORIZE COUNCIL AND STAFF TO TRAVEL TO MONTEREY FOR THE LEAGUE OF CALIFORNIA CITIES MAYORS AND COUNCIL MEMBERS EXECUTIVE FORUM TS ma � ( 1 - �i rAdE 22795 Barton Road Grand Tei race California 92324-5295 Civic Center (714) 824-6621 Byron R Matteson Mayor Hugh J Grant Mayor Pro Tempore Barbara Pfennighausen Jim Singley Gene Carlstrom Council Members Thomas J Schwab City Manager W 0 12 375A S T A F F R E P O R T Date June 22, 1990 Meeting Date June 28, 1990 Subject Notice of Completion Construction of improvements by Matich Corporation pursuant to contract numbers 90-01 and 90-03 has been completed The work included improvements to Barton Road, Canal Street, Michigan Street and storm drain along Gage Canal north of Pico It is therefore, appropriate to file a Notice of Completion on subject project Staff recommends that City Council authorize filing of Notice of Completion on the above projects JK/ct RECORDING REQUESTtD HY AND WHEN RECORDED MAIL TO I e i L SPACE ABOVE THIS LINE FOR RECORDERS USE CORPORATION FORM Notice of Completion TO 1926 CA is 741 Before execution refer to title company requirements stated on reverse side A P N Notice is hereby given that 1 The undersigned is owner of the interest or estate stated below in the property hereinafter described 2 The full name of the undersigned is City of Grand Terrace 3 The full address of the undersigned is 22795 Barton Road, Grand Terrace, California 4 The nature of the title of the undersigned is 9>M Easements (If other than fee stoke In fee and insert for example purchaser under contract of purchase or lessee ) 5 The frill names and full addresses of all persons, if any, who hold title with the undersigned as Joint tenants or as tenants in common are NAMES ADDRESSES N/A I 6 The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work of improvement herein referred to NAMES ADDRESSES N/A (If no transfer made insert 'none ) 7 A work of improvement on the property hereinafter described was completed on Ulna 1 , 1 qqO 8 The name of the contractor, if any, for such work of improvement was Matl Ch Corporation (If no contractor for work of improvement as a whole insert none ) 9 The propert) on which said work of improvement was completed is in the City of Grand Terrace , County of San Bet nardino. State of California and is described as follows Pnhlir Right-of-lday of Rar1-nn Rnad, Canal Straat to Mirhinan__Canal Strap , Rartnn Rnad t1) MCCiar-ren, Mlrhlgan Street, Rartnn Road to DeRerry and flrainagP Facamant north of PICA Street, edsterl)/ of and adjarent to r�aqp final 10 The Street address of said property is ac described ahnve (If no street address has been officially assigned insert none ) Signature of owner named Dated — in paragraph 9 (Corporate Seal) By_ STATE OF CALIFORNIA l (Also sign verification below at X) COUNTY OF YSS being duly sworn says that ---he is the of the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described, that —he makes this verification on behalf of said corporation, that. --he has read said notice and knows the contents thereof and that the facts therein stated are true Signature of corporate officer SUBSCRIBED AND SWORN TO before me above named X or Signature Notary Public in and for said State Title Order No Escrow or Loan No SEE REVERSE SIDE FOR TITLE COMPANY REQUIREMENTS AS TO NOTICE OF COMPLETION (This arcs for official notanal seal) DATE June 19, 1990 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE June 28, 1990 SUBJECT REAPPOINTMENT OF COMMITTEE/COMMISSION MEMBERS ----------------------------------------------------------------- FUNDING REQUIRED NO FUNDING REQUIRED XX Effective June 30, 1990, the below -listed Committee/Commission members' terms will expire All individuals, with the exception of Dick Weeks, Mike Breckenridge and Urs Aeberli, have indicated that they would like to be reappointed to their respective Committees/Commission PLANNING COMMISSION Stanley Hargrave Jimmy Sims Fran Van Gelder CRIME PREVENTION COMMITTEE ,ebra Mueller Harold Lord Ronald Wright PARKS & RECREATION COMMITTEE Lenore Frost STAFF RECOMMENDS: EMERGENCY OPERATIONS COMM ITTE Eileen Hodder Cynthia Williams HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Viola Gratson Hanna Laister Marie Schmidt Irene Mason THAT COUNCIL REAPPOINT THE ABOVE -MENTIONED INDIVIDUALS TO THEIR RESPECTIVE COMMITTEES DIRECT CITY CLERK TO ADVERTISE FOR ONE VACANCY IN THE EMERGENCY OPERATIONS COMMITTEE, ONE VACANCY IN THE CRIME PREVENTION COMMITTEE, ONE VACANCY IN THE HISTORICAL & CULTURAL ACTIVITIES COMMITTEE, AND TWO VACANCIES IN THE PARKS & RECREATION COMMITTEE NB yjm EMERGENCY OPERATIONS COMMITTEE CITY OF GRANS TERRACE RECEIVED MINUTES January 15, 1990 J U N 2 0 1990 The meeting was called to order by the chairman, Jim CITY CLERK'S DEPT. Hodder at 7 03 p.m The minutes of November 20, 1989 were read and approved MEMBERS PRESENT: Vic Pfennighausen Cindy Williams, Jim Hodder, Eileen Hodder GUESTS PRESENT• Randy Anstine COUNCIL LIASON REPORT• The footings were poured for the tower. The City Council approved the base plan with some minor changes. Randy will submit the plan to the printers, after the corrections are made. COMMUNICATIONS - The tower will go up in about a month. The generator will cost more money because it is a single phase generator. The other quote was for a three phase gr-nerator The new generator will be about $4.00.00 more. Vic will be running the wires for the phones to the reception desk in the next month. NEW BUSINESS• Randy reported that he was able to use one of our tnets. It took 6-8 guys to put it up. He used 4x4 poles. This was good news since we thought we wouldn't be able to use the tants because the frames were unable to be built. The next meeting will be February 19, 1990. The meeting was adjourned at 8 00 p.m. Eileen Hodder Secretary EMERGENCY OPERATIONS COMMITTEE CITY OF GRAND TERRACE RECEIVED MINUTES March 19, 1990 J U N 2 0 1990 The meeting was called to order by the chairman Jin Hodder, at 7 03 P.m. CITY CLERKS DEPT The minutes of January 15, 1990 were read and approved. There was no quorum for February's meeting. Communications - The generator has not arrived. Vic ran the lines for the phone at the receptionists dest. MEMBERS PRESENT: Vic Pfennighausen, Jim #fodder, and Eileen Hodder. GUESTS PRESENT. Randy Anstine COUNCIL LIASON REPORT. The cost of recarpeting the EOC will be $1100.00. Lance Otis, Vice Principal of Terrace Hills Jun or High is the contact person at that sschool. We have invited him to our meeting. The budget call has not come through from the city. The city had no damage from the earthquake. The EOC Plan is still being proof read. We ordered 40 Emergency Prepardness kits from Exte d-A-Life Inc. in Pasadena. The kits will be given to city staff and EOC. April 16, 1990 will be our next meeting. The meeting was adjourned at 7.55 P.m. /x Eileen Hodder, Secretary EMERGENCY OPERATIONS COMMITTEE CITY OF GRAND TERRACE MINUTES April 16, 1990 The meeting was called to order by the chairman Jim Hodder at 7 05 p.m. MEMBERS PRESENT" Vic Pfennighausen, Eileen Hodder, Jim Hodder and Cindy Williams. BUESTS PRESENT Randy Anstine J U N 2 0 1990 CITY CLERK'S DEPT. Communications Vic ordered som other eqi ipment: Halide Lamp, 2" flex, key cabinet, key tags, multi tester & hand held portable scanner radio. The March minutes were read and approved The budget was discussed and submited. $7525.00 The Emergency Support Units have arrived from Extend -A - Life. 60 units were received. We will try and sell them at cost at the Safety Fair. Johnson Tractor is holding the generator for us. May 15, 1990 is the next meeting. The meeting was adjourned at 8:15 p.m. Eileen Hodder Secretary COUMML AGENDA *5A 2 (o` C S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE FILE COPY SUBJECT EMPLOYEE BENEFITS -- FISCAL YEAR 1990-91 FUNDING REQUIRED X NO FUNDING REQUIRED June 26, 19190 The City Manager has conducted the annual meet and confer process for the 1990-91 fiscal year Among the items presented by the staff through the Assistant City Manager were 1 Cost of living increase of 6.5%. 2. A four -day, ten-hour work week. 3 Longevity pay 4 Martin Luther King Holiday. 5 Employee use of City -sponsored Recreation and Day Care Programs at no cost. The proposal agreed upon to present to the City Council consis-Ls of the f ollowing 1. Cost of living increase of 6%. Since January, CPT has been 6 0, 6 5, 6.6 and 5.5 which averages out to 6 15 We have not received a CPI card for the month of May. The cost to implement the 6% increase would be $53,724 from the Genezal Fund and $4,407 from the Wastewater Fund. 2 Implementation of a Longevity Pay Program Currently the City does not have a Longevity Pay Program. Staff is pro- posing that a 5% longevity pay differential be granted to employees that have a continuous tenure of ten years or greater, and have demonstrated that alongevity increase is merited. Currently three individuals would qualify for longevity pay within the upcoming fiscal year. The approximate cost for granting longevity pay to these three positions is $5,088 annually. 3. Martin Luther King Holiday. Currently the City grants all of its regular personnel 13 holidays per dear, eleven desig- nated holidays and two floating holidays. I am recommending that we offer to the employees that the Martin Luther King Holiday be granted subject to the elimination of one currently granted holiday, so that the total holidays shall remain at 13 holidays per year. STAFF REPORT -- EMPLOYEE BENEFITS June 26, 1990 Page Two The proposed budget does not include any additional personnel However, staff is recommending reorganization of the communications responsibility be transferred from the Finance Department to the City Clerk's Department. This would necessitate increasing the hours of the position in the City Clerk's Office from 5% hours per day to eight hours per day. We would accomplish this by transferring the Public Information Clerk to the City Clerk's Department to be stationed at the work area located just outside the City Clerk's Office. We will, then, hire two half-time positions for Receptionist, as we have done in the past. The two half-time positions allow greater flexibility in covering the phones during periods of absence RECLASSI-ICATIONS Staff is recommending four reclassifications for the 1990-91 fiscal year. 1. Reclassification of Maintenance Leadman to Maintenance Supervisor In the past, when the Maintenance Leadman position was created, it was done so to provide a differential between our two maintenance workers for the individual that was responsible for the activities of the Maintenance Workers and the Leadman. We now have three permanent Maintenance Workers which includes the Maintenance Leadman, who has the responsibility to supervise our permanent crew in addition to the 10 to 15 county work release workers assigned to the City at any one time The job des- cription for the proposed position is attached Primary justification for the upgrade is to provide adequate compen- sation for the increased responsibilities for which the job now has It should be noted that this position, as it has in the past, will still be a working Supervisor's position, and will continue to be a hands-on working Supervisor Suggested salary range is recommended to increase from the current range of $1,503 to 2;033 per month to $1,920 to $2,578 per month. An appropriation of $ 2 , 981 from the General Fund and $ 2 , 981 from the Wastewater Fund will be needed to implement the reclassification. 2. The City Clerk has requested a reclassification of the position of Minutes/Records Clerk to Administrative Clerk Currently, the position of Minutes/Records Clerk is unique to Grand Terrace and does not provide any ability to compare the salary and job duties with other cities. Administrative Clerk, however, is a title being used by cities to describe what the Minutes/Records Clerk is currently doing The City Clerk is not requesting any change in the salary range of $1, 420 to $1, 920. STAFF REPORT -- EMPLOYEE BENEFITS June 26, 1990 Page Three 3. The City currently has two secretarial positions, one in the City Manager's Department and one in the Planning Department. In reviewing the salary averages obtained from other cities, we obtained an average of $1,917 to $2,344 per month. Our current salary range for Secretary is $1,565 to $2,118 per month Staff is recommending the salary classification be increased to that equal of the Senior Account Clerk position of $1,643 to $2,224. 4 Also, in reviewing salaries for the position of Recreation Supervisor, the average range from other cities was $2,230 to $2,770. Currently, we are paying $1,780 to $2,411 for this position. Staff recommends that this range be equal to that of the Day/Child Care Supervisor ($1,920 to $2,578), as was originally intended when these two positions were filled in January, 1989 This position has responsibility that includes attending night meetings, scheduling trips, booking our facilities, summer fun and aquatic programs, coordination of softball and soccer programs, and liaison for the Parks and Recreation Committee. This last year we added a big responsibility to this position to include planning and running the Tour de Terrace, which was quite successful. In the past this was a function of the Parks and Recreation Committee STAFF RECOMMENDS THAT COUNCIL 1 APPROPRIATE $53,724 FROM THE GENERAL FUND AND $4,407 FROM THE WASTEWATER FUND FOR A 6% COST -OF -LIVING ADJUSTMENT. 2. RESCIND RESOLUTION NO. 90-02 AND ADOPT RESOLUTION NO. 90-14 TO REFLECT THE NEW SALARY RANGES. 3. AUTHORIZE IMPLEMENTATION OF A LONGEVITY PAY PROGRAM OF 5% FOR TEN-YEAR EMPLOYEES AND APPROPRIATE $5,088 FOR THREE EMPLOYEES FOR THE 1990-91 FISCAL YEAR 4. AUTHORIZE MARTIN LUTHER KING BE A CITY HOLIDAY IF EXCHANGED FOR ONE OF THE CURRENT CITY HOLIDAYS 5. AUTHORIZE THE REORGANIZATION OF THE CITY CLERK'S DEPARTMENT AND INCREASE THE NUMBER OF HOURS FROM 5z TO 8 HOURS PER DAY. 6. AUTHORIZE THE RECLASSIFICATION OF THE MAINTENANCE LEADMAN TO MAINTENANCE SUPERVISOR, AND APPROPRIATE $2,981 FROM THE GENERAL FUND AND $2,981 FROM THE WASTEWATER FUND FOR THIS RECLASSIFICATION 7. AUTHORIZE THE RECLASSIFICATION OF THE MINUTES/RECORDS CLERK TO THE TITLE OF ADMINISTRATIVE CLERK. C STAFF REPORT -- EMPLOYEE BENEFITS June 26, 1990 Page Four 8. AUTHORIZE THE SECRETARY SALARY BE MOVED TO THE RANGE OF $1,643 TO $2,224 9 AUTHORIZE THE RECREATION SUPERVISOR SALARY BE MOVED TO THE RANGE OF $1,920 to $2,578 TS bt Attachment V �s 4V CITY OF GRAND TERRACE JOB DESCRIPTION Title Maintenance Supervisor Date June, 1990 Job Summary Under the direction of the Assistant City Manager, is a working Maintenance Supervisor, directs and participates in the inspection, maintenance and repair of City streets, flood control channels, facilities, grounds, and equipment, assists the Assistant City Manager in the monitoring of contracts for City services and the resolution of citizen complaints regarding City facilities and services Typical Duties Assists in monitoring the performance of contracts for City services such as construction, weed abatement, buildings, grounds street maintenance and engineering Assigns and directs the work of a crew in routine building and grounds maintenance, weed control, patching road, clearing brush, removing trash, minor construction activities, repair and installation of signs, clearing and repairing flood control channels and maintenance of the City Parks and Parkways Does routine welding, electrical and plumbing work Responds to and takes action to resolve citizen complaints regarding public works problems Instructs crew members in proper and safe work techniques, trains and evaluates crew members Supervises the work release program, which adds approximately 12 to 15 temporary workers to area of responsibility Arranges for the purchase/rental of equipment, parts and supplies as needed Maintains work records and assists in the preparation of specifications for bid requests, performs other data collection and reporting as required Occasionally operates heavy equipment such as a front loader, backhoe, and bobcat, provides routine maintenance Performs related duties as assigned 4' City of Grand Terrace Position Description -- Maintenance Supervisor Page Two Desirable Qualifications Knowledge of building, grounds, and street maintenace practices, supplies, and equipment, and related safety procedures possession of basic mechanical, etlectrical, and masonry skills Basic knowledge of City government practices and procedures in the provision of public works services Ability to organize, direct, and prioritize the work of others, and to train and evaluate assigned crew members Ability to communicate effectively and establish cooperative working relationships with contractors, residents, business people, and others contacted in the course of performing assigned duties Ability to perform heavy labor and to learn to operate heavy equipment Ability to maintain accurate and orderly records Any combination of education, training and experience that provides the required knowledges, skills, and abilities An example of this would be previous experience in public works and buildings and grounds maintenance in a setting requiring responsiveness to the public and direction of the work of others