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01/11/1990 Emergency Operations22795 Barton Road Grand Terrace ' California 92324-5295 - Civic Center L (714) 824-6621 Byron R Matteson Mayor Hugh J Grant Mayor Pro Tempore Gene Carlstrom Barbara Pfenmghausen 4 Jim Stngley Council Members Thomas J Schwab City Manager January 11, 1990 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursdays — 6 00 p m Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS January 11, 1990 GRAND TERRACE CIVIC CENTER 6 00 P M 22795 Barton Road Call to Order - * Invocation - Reverend Dale Goddard, Inland Christian Center * Pledge of Allegiance * Roll Call STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1 Approval of 12/14/89 Minutes Approve 2 Approval of Check Register No 122889 Approve I, Annual Report ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2 SPECIAL PRESENTATIONS A Five -Year Service Awards Lou Smith/Betty Present Trimble 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion Approve A Approve Check Register Numbers 122889 011190 Approve COUNCIL AGENDA 1/11/90 - Page 2 of 2 B Ratify 1/11/90 CRA Action C Waive full reading of ordinances on agenda D Approve 12/14/89 Minutes E Rejection of Liability Claim 89-04 (Varela) 4 PUBLIC COMMENT 5 III 1., ORAL REPORTS A Committee Reports 1 Crime Prevention Committee (a) Minutes of 11/13/89 B Council Reports UNFINISHED BUSINESS A. Emergency Plan B. SECOND READING - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CAL- IFORNIA, APPROVING SP-89-02, THE BARTON ROAD SPECIFIC PLAN AND ITS ASSOCIATED NEGATIVE DECLARATION NEW BUSINESS A Bid Award - Barton Road CLOSED SESSION ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON JANUARY 25, 1990 AT 6 00 P M ---------------------------------------------- AGENDA ITEM REQUESTS FOR THE 1/25/90 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 1/18/90 STAFF RECOMMENDATION Approve Accept COUNCIL ACTION 0 t I 6 v CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - DECEMBER 14, 1989 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on December 14, 1989, at 6 05 p.m. PRESENT Byron Matteson, Chairman Hugh J. Grant, Vice -Chairman Barbara Pfennighausen, Agency Member Jim Singley, Agency Member Gene Carlstrom, Agency Member Thomas J. Schwab, Executive Director Randall Anstine, Assistant City Manager Juanita Brown, Secretary David Sawyer, Community Development Director John Harper, City Attorney Joe Kicak, City Engineer ABSENT None APPROVAL OF NOVEMBER 9, 1989 CRA MINUTES CRA-89-34 MOTION BY AGENCY MEMBER PFENNIGHAUSEN, SECOND BY VICE-CHAIRMAN GRANT, CARRIED 5-0, to approve November 9, 1989 CRA Minutes. �- CRA-89-35 MOTION BY AGENCY MEMBER PFENNIGHAUSEN, SECOND BY AGENCY MEMBER CARLSTROM, CARRIED 5-0, to approve Check Register Numbers 112389 and 121489. Statement of Investment Policy City Manager Schwab, reported that Government Code requires the Agency Treasurer to render to' the governing body an Annual Statement of Investment Policy. He indicated that the CRA maintains a very conservative investment strategy with safety of the principal being the most important criteria for selection of an investment. CRA-89-36 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER PFENNIGHAUSEN, CARRIED 5-0, to accept the Statement of Investment Policy as set forth by the Agency Treasurer. CF„ P __ I - , %0 / CRA Minutes - 12/14/89 Page 2 Chairman the next be held Matteson adjourned the CRA meeting at 6 10 p.m. until regular City Council/CRA meeting which is scheduled to on Thursday, January 11, 1990 at 6 00 p.m. SECRETARY of the City of Grand Terrace CHAIRMAN of the City of Grand Terrace COMMUNITY REDEVELOPMENT AGENCY CITY OF GR'A""' TERRACE DATE DECL ---R 28, 1989 CHECK RE__jTER NO CRA122889 CHECK OUTSTANDING DEMANDS AS OF DECEMBER 28, 1989 NUMBER VENDOR DESCRIPTION I AMOUNT 21039 GENE CARLSTROM STIPENDS FOR DECEMBER, 1989 $ 150 00 21051 HUGH GRANT STIPENDS FOR DECEMBER, 1989 150 00 21069 BYRON MATTESON STIPENDS FOR b DECEMBER, 1989 150 00 21072 MORELAND & ASSOCIATES AUDIT FOR PERIOD ENDING JUNE 30, 1989 3,200 00 21081 BARBARA PFENNIGHAUSEN STIPENDS FOR DECEMBER, 1989 150 00 21093 JAMES SINGLEY STIPENDS FOR DECEMBER, 1989 150 00 TOTAL $3,950 00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY G) n r" `-'"--THOMAS SCHWAB TREASURER m 1_ January 4, 1990 C R A ITEM (X) AGENDA ITEM NO FUNDING REQUIRED S TA F F R E POR T COUNCIL ITEM ( ) MEETING DATE NO FUNDING REQUIRED XX— Presented for your review and acceptance is the CRA Annual Report and the CRA Financial Audit Report for the fiscal year ended June 30, 1989 The Audit Report was prepared by the accounting firm of Moreland & Associates, Inc., with whom the Agency contracts to perform a financial and a compliance audit The auditor has rendered an opinion that the financial statement fairly represents the financial position of the Agency and there are no instances of non-compliance with the laws governing Redevelopment Agencies. This report has been submitted to the State Controller as required by California Health and Safety code §33080 Staff Recommends that the Agency ACCEPT THE ATTACHED ANNUAL REPORT OF FINANCIAL TRANSACTIONS OF COMMUNITY REDEVELOPMENT AGENCIES AND AUDITED FINANCIAL STATEMENTS FOR THE COMMUNITY REDEVELOPMENT AGENCY FOR THE FISCAL YEAR ENDED JUNE 30, 1989. CRA Ai,- ,D), i i FMil NO. 3 ANNUAL REPORT OF rx14ANCIAL TRANSACTIONS COVER SHEET TO STATE CONTROLLER OF COMMUNITY REDEVELOPMENT AGENCIES PAGE 0 0 DIVISION OF LOCAL GOVERNMENT STATE USE ONLY COUNTY 36337000 FISCAL AFFAIRS COMMUNITY REDEVELOPMENT MAILING ADDRESS COMMUNITY REDEVELOPMENT AGENCY OF REPORTING UNIT AGENCY NAME THE CITY OF GRAND TERRACE P 0 BOX 942850 C/O THOMAS SCHWAB SACRAMENTO, CA 94250-5876 STREET ADDRESS OR P 0 22795 BARTON ROAD GRAND TERRACE, CA 92324 CITY EXPRESS MAIL ADDRESS 300 CAPITOL MALL, SUITE 631 PHONE EXTENSION SACRAMENTO, CA 95814 ( ) LOCATION (STREET ADDRESS) (IF DIFFERENT FROM ABOVE) STATE USE ONLY FISCAL YEAR ENDED BATCH NO J U N E 30 19 89 CITY STATE ZIP CODE DUE WITHIN SIX MONTHS OF THE REVIEWED AGENCY'S FISCAL YEAR END AGENCY ORGANIZATION GOVERNING BODY MEMBERSHIP CLEARED REDEVELOPMENT AGENCY(H&S CODE33100) BOARD OFSUPERVI� COMMUNITY DEVELOPMENT COMMISSION RX CITY COUNCIL OTHER 8 (H&S CODE 34110) MEMBERS OF THE GOVERNING BODY REPORT PREPARED (CONTACT PERSON) PHONE (CONTACT PERSON) BY Barbara Michowski (714)824-6621 CHAIRPERSON MEMBER STREET ADDRESS Byron Matteson MEMBER Huh J Grant MEMBER CITY STATE ZIP CODE MEMBER Barbara Pfennighausen MEMBER SIGN CUT T DATE Q IA _:�q _ gq MEMBER James Singley MEMBER L NAME TITLE Thomas Schwab Executive Director MEMBER JMEMBER Gene Carlstrom FIRM NAME INDEPENDENT AUDITOR Moreland & Associates, Inc AGENCY OFFICIALS EXECUTIVE OFFICER PHONE CONTACT PERSON IPHONE (CONTACT PERSON) Thomas Schwab (714)824-6621 Michael C Moreland (714)760-9788 FISCAL OFFICER PHONE STREET ADDRESS Thomas Schwab ( ) 610 Newport Center Dr , Suite 600 SECRETARY Juanita Brown PHONE ( ) CITY STATE ZIP CODE Newport Beach CA 92660 LGFA 80 (REV 7/89) ANNUAL REPORT OF FIN--- CIA.L TRANSACTIONS PAGE 0 2 OF COMMUNITY REDEVELOPMENT AGENCIES ACHIEVEMENT INFORMATION (UNAUDITED) FISCAL YEAR ENDED June 30 , 19 89 AGENCY NAME Community Redevelopment Agency of the City of Grand Terrace INDICATE ONLY THOSE ACHIEVEMENTS COMPLETED DURING THE FISCAL YEAR OF THIS REPORT AS A DIRECT RESULT OF THE ACTIVITIES OF THE REDEVELOPMENT AGENCY PLEASE PROVIDE A DESCRIPTION OF THE AGENCY'S ACTIVITIES/ ACCOMPLISHMENTS DURING THE PAST YEAR USE ADDITIONAL FORMS AS NEEDED PLEASE BE SPECIFIC, AS THIS INFORMA7YON WILL BE TFIE BASIS FOR POSSIBLE INCLUSION IN 773E PUBLICA7YON Maintained existing debt obligations LGI'A 80 (REV 7/89) ENTER THE AMOUNT OF SQUARE FOOTAGE COMPLETED THIS YEAR BY BUILDING TYPE AND SEGREGATED BY NEW OR REHABILITATED CONSTRUCTION SQUARE FOOTAGE COMPLETED FB NEW CONSTRUCTION REHABILITATED COMMERCIAL BUILDINGS 1 INDUSTRIAL BUILDINGS 2 PUBLIC BUILDINGS 3 OTHER BUILDINGS 4 TOTAL SQUARE FOOTAGE 5 - 0 - - 0 - A ENTER THE NUMBER OF JOBS CREATED FROM THE ACTIVITIES OF THE AGENCY, EITHER ACTUAL OR ESTIMATED 6 -0- ENTER THE APPROPRIATE CODES TO INDICATE EACH TYPE OF PUBLIC FACILITY COMPLETED THIS YEAR A TYPES COMPLETED (A-F ONLYf 7 A = UTILITIES C = LANDSCAPING E = STREETS & ROADS B = RECREATION D = SEWER & STORM F = BUS/TRANSIT ANNUAL REPORT G. FINANCIAL TRANSACTIOls OF COMMUNITY REDEVELOPMENT AGENCIES AUDIT INFORMATION I WAS THE REPORT PREPARED FROM AUDITED FINANCIAL DATA? A X] YES B NO DID YOU SUBMIT A COPY A Xa Y-S B U NO OF THE AUDIT INDICATE FINANCIAL AUDIT OPINION IF THE AUDIT OPINION WAS OTHER THAN UNQUALIFIED STATE BRIEFLY THE REASON GIVEN A UNQUALIFIED B QUALIFIED C ADVERSE D DISCLAIMER E AUDIT INCOMPLETE EXPECTED COMPLETION DATE III WAS A COMPLIANCE AUDIT PERFORMED IN ACCORDANCE WITH HEALTH & SAFETY CODE SECTION 33080 1 AND THE STATE CONTROLLER'S GUIDELINES FOR COMPLIANCE AUDITS? A i • • i YES B F-1 NO DID YOU SUBMIT A COPY OF THE AUDIT? A a YES B El NO IV INDICATE COMPLIANCE AUDIT OPINION A Fx I UNQUALIFIED B a POSITIVE/NEGATIVE NO EXCEPTIONS C a POSITIVE/NLGATIVE D F-1 QUALIFIED WITH EXCEPTIONS E F-1 ADVERSE F a DISCLAIMER G a COMPLIANCE AUDIT EXPECTED COMPLETION DATE INCOMPLETE LGFA 90 (REV 7/89) PAGE 0 3 STATE USE ONLY 4 i AUDIT I OPINION 2 COMPLIANCE 3 OPINION 4 r V IF THE COMPLIANCE AUDIT WAS OTHER THAN QUALIFIED, LIST BELOW THE CODE SECTION WITH WHICH THE AGENCY WAS NOT IN COMPLIANCE COMPLIANCE AUDIT GUIDE SECTION A B Fc FDI I E I II III IV V HEALTH & SAFETY CODE (5) (SEE GUIDE (6) LINTS FOR COMPLIANCE (7) AUDITS FOR CODE SEC (8) TIONS ) IGOV T CODE (10) d BALANCE SHEET AGENCY NAME Commune t FISCAL YEAR ENDED June 30 I9 89 y Redevelopment Agency of the City of Grand Terrace PAGE 0 4 A f B I F C D F E F F L G CAPITAL DEBT LOW/',fODERATE SPECIAL GENERAL GENERAL ASSETS & OTHER DEBITS PROJECTS SERVICE INCOME. HOUSING REVENUE/OTHER LONG TERM FIXED TOTAL FUNDS FUNDS FUNDS FUNDS DEBT ASSETS (MEMORANDUM ONLY) CASH R IMPREST CASH 1 o $ 620,780 S 288 , 384 5 714,490 $ 5 1,046,886 CASH WITH FISCAL AGENT 201 328,317 Z. ♦ ` �ti, ♦`` \ 328,317 TAX INCREMENTS RECEIVABLE 3 0 ACCOUNTS RECEIVABLE 4 0 ACCRUED INTEREST 13,750 13,750 RECEIVABLE 5 0 \ „ \ LOANS RECEIVABLE 60, � , ♦ ., ',♦ '♦\ ,�\� CONTRACTS RECEIVABLE 0 7- \tiff+ti � ♦.`' \ ♦. ,`;\\ ♦\�, `' ` ♦ -Z. Xt LEASE PAYMENTS RECEIVABLE 80 $ ♦ � ,. ♦� i♦ i 4, \ "WV UNEARD'ED FINANCE CHARGE 90, �� \ ` *� \ ♦\ DUE FROM CAPITAL 11,613 \ \ •\ `♦; \ \ ; �� \ "� ` ` , `♦" '�\' ..:;;.�: 11,613 PROJECTS FUND 100 ;� ♦�* \:�; DUE FROM DEBT \� \ ��♦ \ SERVICE FUND 1 1 O . �\ . ♦.� , \ ``�.�. , ' ,• ` `,. DUE FROM LOW/MODERATE ; \' ♦�`\\ ♦; `� *\` \\��\ �� ♦�, ` INCOME HOUSING FUND 120 . \\�\ `it\`� \\� \\ ♦\\�\`` \i\ `� DUE FROM SPECIAL ,\` q\` \, `♦,♦"♦*,\; N�\ `"\\\\`,, \ \♦,� \\`: \ 4' `� REVENUE/OTHER FUNDS 13 0♦\ \ " ;•` Q ♦♦ ` *\\l ♦ * ti \ `♦� ` "A INVESTMENTS 140 OTHER ASSETS 1150 \ INVESTMENT LAND ~* \ `+\\ HELD FOR RESALE 160 w♦ ♦\�"` : • ` ALLOWANCE FOR DECLINE IN VALUE OF LAND HELD FOR RESALE 16 1 FIXED ASSETS LAND STRUCTURES &IMPROVEMENTS 1 % 0 { \ $ EQUIPMENT 1 8 0 AMOUNT AVAILABLE IN 4 ` ' DEBT SERVICE FUND 19 0 10,840 1 AMOUNT TO BE PROVIDED FOR 6 350,643 6,350,643 PAYMENT OF LONG TERM DEBT 200 , TOTAL ASSETS & OTHER DEBITS (MUST EQLAL PAGE 04 LINE40) 21 0 5 634,530 I5 39,933 $ 726,103 $ 56,361,483 5 $ 7 762,049 LGFA 80 (REV 7/89) BALANCE SHEET AGENCY NAME Community Redevelopment Agency of the City of Grand Terrace PAGE 0 4 FISCAL YEAR ENDED June 30 i s 89 A LIABILITIES & OTHER CREDITS CAPITAL DEBT LOW/MODERATE SPECIAL GENERAL GENERAL PROJECTS SERVICE INCOME HOUSING REVENUE/OTHER LONG TERM FIXED TOTAL J FUNDS FUNDS FUNDS FUNDS DEBT ASSETS (MEMORANDUM ONLY)i ACCOUNTS PAYABLE 220 $ S 29,093 $ $ \ \ $ 29,093 INTEREST PAYABLE 230 $ \•„ •, TAX ANTICIPATION. NOTES PAYABLE 240 LOANS PAYABLE 2501 OTHER LIABILITIES 1260 " r `�� ; DUE TO CAPITAL PROJECTS FUND 270 DUE TO DEBT \ SERVICE FUND 280 DUE TO LOW/MODERATE INCOME HOUSING FUND 2901 11,61311,613 DUE TO SPECIAL I � ` ` REVENUZ/OTBER FUNDS 300 TAX ALLOCATION \ .� , .o ` \� � , •,`.\ \ �` \ ,k; , `ti�� \ ,\ ', \, \� \�`,, \\�`� ` \ �\.• ,,, ��"\�\; BONDS PAYABLE 31 0 k` �\ \\`�\ LSE REVENUE BONDS/CERTIFI , ` \ ' CATES OF PARTICIPATION PAYABLE 320\ \`� `\��' ,. \ +�` 3 805 0003 805 000 OTHZR LONG TERM DEBT 330` ' `\ ;; 2,556,483"\2,556,483 TOTAL LLABILITIES 8 �'; OTHER CREDITS 34a $ 11 613 S 29,093 $ S $ 6,361,483 `\, ` §,402,189 ;`` \`: , EQUITIES , INVESTMENT IN GENERAL FIXED ASSETS 350, $ FUND BALANCE \ RESERVED 360 $ $ 10,840 726,103 ` + ` ` �� \ ` „` \`•:� `k\ 736,943 FUND BALANCE UNRESERVED DESIGNATED 370 `\``ti`� " \\ * 622,917 FUND BALANCE UNRESERVED UNDESIGNATED \ Am"Z"IN 380 \ \ `` \ \h TOTAL EQUITIES (MUST EQUAL PAGE 05 LINE 51) 390 $ $ $ $ $ $ $ TOTAL LIABILITIES & OTHER CREDITS &EQUMES aoo $ 634,530 Is 39,933 $ 726,103 $ $ 6,361,483 $ i,762,049 INCOME STATEMENT - CONSOLIDATED AGENCY NAME Community Redevelopment Agency of the City of PAGE 0 5� FISCAL YEAR ENDED June 30 19 89 Grand Terrace A F B C D E REVENUES CAPITAL PROJECTS FUNDS DEBT SERVICE FUNDS LOW/MODERATE INCOME HOUSING "FUNDS SPECIAL REVENUE/OTHER FUNDS TOTAL TAX INCREMENT 10 $ $ 732,041 S $ S 732,041 SPECL4L SUPPLEMENTAL SUBVENTION 2 0 PROPERTY ASSESSMENTS S o SALES & USE TAX 4 0 TRANSIENT OCCUPANCY TAX 41 INTEREST INCOME 50 4,943 20,972 54,723 805638 RENTAL INCOME 6 0 I LEASE INCOME 701 GAIN ON LAND HELD FOR RESALE 80 FEDERAL GRANTS 9 O GRANTS FROM OTHER AGENCIES 100 BOND ADMINISTRATIVE FEES 110 OTHER REVENUES 1 1201 5,158 5,158 TOTAL REVENUES 130 10 101 753 013 54,723 817 837 EXPENDITURES ADMINISTRATION COSTS 14 o s 69,162 $ S $ $ 69,162 PROFESSIONAL SERVICES 1501 PLANNING SURVEY & DESIGN 16 0 REAL ESTATE PURCHASES 170 EXPENDITURES SUB TOTAL (CARRY TO LINE 19) (18 0) S 69,162 S S S S 69,162 In order to ensure consistency the amounts reported in the Low and Moderate Income Housing Fund shoutd form the basis for the data reported to the Department of Housing and Community Development on Schdedules HCD-A and HCD-C LGFA 80 (REV 7/89) INCOME STATEMENT - CONSOLIDATED FISCAL YEAR ENDED June 30 i 9 89 AGENCY NAME Community Redevelopment Agency of the City of PAGE 0 5 Grand Terrace A B F C D FE EXPENDITURES (CON'T) CAPITAL PROJECTS FUNDS DEBT SERVICE FUNDS LOW/MODERATE INCOME HOUSING FUNDS SPECIAL REVENUE/OTHER FUNDS TOTAL SUB TOTAL (FROM LINE 18) (19 0)$ 69,162 $ $ $ $ 69,162 ACQUISITION EXPENSE 200 OPERATION OF ACQUIRED PROPERTY 21 0 RELOCATION COSTS 2201 RELOCATION PAYMENTS 230 SITE CLEARANCE COSTS 240 PROJECT IMPROVEMENT/ CONSTRUCTION COSTS 250, DISPOSAL COSTS 26 0 LOSS ON DISPOSITION OF LAND HELD FOR RESALE 26 1 REHABILITATION COSTS 270 REHABILITATION GRANTS 280 INTEREST EXPENSE L2.9 0 505,293 505,293 FIXED ASSET ACQUISITIONS 300, SUBSIDIES TO IOW & MODERATE INCOME HOUSING 31 0 DEBT ISSUANCE COSTS 311 OTHER EXPENDITURES 32 0 DEBT PRINCIPAL PAYMENTS TAX ALLOCATION BONDS & NOTES 33 0 REVENUE BONDS & CERTIFICATES OF PARTICIPATION 34 0 154,864 154,864 CITY/COUNTY ADVANCES & LOANS 360 U S STATE & OTHER LONG TERM DEBT 360 TOTAL EXPENDITURES 370 $ 69,162 $ 660,157 $ $ $ 729,319 LGFA 80 (REV 7/89) INCOME STATEMENT - CONSOLIDATED FISCAL YEAR ENDED June 30 19 89 i AGENCY NAME Communes Redevelopment Agency of the City of PAGE F0 1 5 Grand Terrace A B C Fff-1 I E 1 CAPITAL DEBT LOW/MODERATE SPECLOLL I 1 EXPENDITURES (CON T) PROJECTS SERVICE I INCOME HOUSING REVENUE/OTHER TOTAL FUNDS FUNDS FUNDS FUNDS EXCESS (DEFICIENCY) REVENUES I OVER (UNDER) EXPENDITURES 380 $ 59,061 $ 92,856 $ 54,723 $ ,$ 88,518 3 e OTHER FINANCING SOURCES (USES) 1 i PROCEEDS OF LONG TERM DEBT 390 PROCEEDS OF REFUNDING BONDS 391 PAYMENT TO REFUNDED BOND ESCROW AGENT 392 ADVANCES FROM CITY/COUNTY 400 250,000 I I 250,000 S 4LE OF FIXED ASSETS 41 0 1 MISCELLANEOUS FINANCING SOURCES (USES) 41 1 OPERATING TRANSFERS IN 420 15,578 15,578 TAX INCREMENT TRANSFERS IN (Low & MOD HOUSING FUND) 42 1 146,408 146,408 OPERATING TRANSFERS OUT 43 0 15 , 578 I , 15,578 TAX INCREMENT TRANSFERS OUT (TO LOW & MOD HOUSING FUND) 431 146,408 ( 146,408 TOTAL - I$ OTHER FINANCING SOURCES (USES) 440 $ 234,422 $ 130 830 $ 146,408 $ 250,000 EXCESS (DEFICIENCY) OF REVENUES 1 & OTHER FINANCING SOURCES OVER ; EXPENDITURES & OTHER FINANCING USES (LINE 38 + LINE 44) 450 $ - 175,361 $( 37,974) $ 201,131 Is 1$ 338,518 EQUITY, is 1$ BEGINNING OF PERIOD 460 $ 447,556 $ 48,814 $ 524,972 1,021,342 ADJUSTMENTS _7 PRIOR PERIOD ADJUSTMENTS 470. RESIDUAL EQUITY TRANSFERS 4801 OTHER (EXPLAIN) 4901 I 500 I EQUITY, END OF PERIOD (MUST EQUAL PAGE04 LINE39) 51 o $ 622,917 $ 10,840 $ 726,103 $ $ 1,359,860 LGFA 60 (REV 7/89) ANNUAL REPORT OF kNCIAL TRANSACTIONS PROJECT AREA, OF COMMUNITY REDEVELOPMENT AGENCIES COVER SIiEET PROJECT AREA REPORT PAGE 0 I PLEASE PROVIDE A BRIEF DESCRIPTION OF THE ACTIVITIES FOR THIS PROJECT AREA DURING THE REPORTING YEAR_ Maintained existing debt obligations LGFA 80 (REV 7/89) STATE USE ONLY ID# PLEASE AFFIX LABEL AND CORRECT IF NECESSARY AGENCY AND PROJECT AREA NAME U 36337018 GRAND TERRACE PROJECT AREA COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE DATE PROJECT AREA WAS ESTABLISHED (MM DD-YY) (1) 9 - 27 - 79 MOST RECENT DATE PROJECT AREA WAS AMENDED (MM DD YY) 2 7 - 15 - 81 MOST RECENT DATE PROJECT AREA WAS MERGED (WJ DD YY) 3 - - ESITMATED COMPLETION DATE (YEAR ONLY) 4 1990 ESTABLISHED LIMIT FOR BONDED INDEBTEDNESS (IF APPLICABLE) HEALTH AND SAFETY CODE SECTION 33334 1 5$ N/A ESTABLISHED LIMIT FOR TAX INCREMENT REVENUES (IF APPLICABLE) HEALTH AND SAFETY CODE SECTION 33333 2 AND 33333 4 6 $ SIZE OF PROJECT AREA IN ACRES 7 2,368 PERCENTAGE OF LAND VACANT AT THE INCEPTION OF THE PROJECT AREA HEALTH AND SAFETY CODE SECTION 33320 1 (XX x%) 8 22 % PERCENTAGE OF LAND DEVELOPED AT THE INCEPTION OF THE PROJECT AREA HEALTH AND SAFETY CODE SECTION 33320 1 (XX X%) 9 78 OBJECTIVES OF THE PROJECT AREA AS SET FORTH IN THE PROJECT 10 R C P 0 AREA PLAN R = RESIDENTIAL (ENTER THE APPROPRIATE CODE(S) I = INDUSTRIAL IN SEQUENCE AS SHOWN) C = COMMERCIAL P = PUBLIC O - OTHER i INCOME STATEMENT AGENCY NAME COMMUNITY REDEVEuU'MENT AGENCY OF THE CITY OF GR .,., TERRACE PAGE 0 5 PROJECT AREA NAME GRAND TERRACE PROJECT AREA FISCAL YEAR ENDED JUNE 30 i9 89 A B C D E REVENUES CAPITAL PROJECTS FUNDS DEBT SERVICE FUNDS LOW/`MODERATESPECIAL INCOME HOUSING °FUNDS REVENUE/OTHER FUNDS TOTAL i TAX INCREMENT 1 0 $ _ S 732,041 $ $ $ 732,041 SPECIAL SUPPLEMENTAL SUBVENTION 2 0 PROPERTY ASSESSMENTS $ 0 SALES & USE TAX 4 0 TRANSIENT OCCUPANCY OCCUPANCY TAX 4 1 INTEREST INCOME, 50 4,943 20,972 54,723 80,638 RENTAL INCOME 6 0 LEASE INCOME 70 GAIN ON LAND HELD FOR RESALE 8 0 FEDERAL GRANTS 90 GRANTS FROM OTHER AGENCIES 100 BOND ADMINISTRATIVE FEES 110 OTHER REVENUES 1 12 01 5,158 5,158 TOTAL REVENUES lso 10,101 753,013 54,723 I 817,837 EXPENDITURES ADMINISTRATION COSTS 140 5 69,162 $ 5 $ $ 6 9 ,16 2 PROFESSIONAL SERVICES 150 PLANNING SURVEY & DESIGN 16 0 REAL ESTATE PURCHASES 17 0 EXPFNDITURESSUB TOTAL (CARRY TO LINE 19) (18 0) $ 69,162 $ $ is $ 69,162 ' In order to ensure consistency the amounts reported zn the Low and Moderate Income Housing Fund should form the bases for the LGFA 80 (REV 7/89) data reported to the Department Of Housing and Community Development on Schdedules HCD-A and HCD-C I INCOME STATEMENT AGENCY NAME COMMUNITY REDEViLOPMENT AGENCY OF THE CITY OF GkHivo TERRACE PAGE 0 5 PROJECT AREA NAME GRAND TERRACE PROJECT AREA FISCAL YEAR ENDED J U N E 30 1989 A B C D E EXPENDITURES (CON T) CAPITAL PROJECTS FUNDS DEBT SERVICE FUNDS LOW/MODERATE INCOME HOUSING `FUNDS SPECIAL REVENUE/OTHER FUNDS TOTAL SUB TOTAL (FROM LINE 18) ( 19 0 $ 69,162 $ $ $ $ 69,162 ACQUISITION EXPENSE 200 I OPERATION OF ACQUIRED PROPERTY 21 0 RELOCATION COSTS i 2201 RELOCATION PAYMENTS 230 I SITE CLEARANCE COSTS 240 PROJECT IMPROVEMENT/ CONSTRUCTION COSTS 250, DISPOSAL COSTS 2601 LASS ON DISPOSITION OF LAND HELD FOR RESALE 261 REHABILITATION COSTS 270 REHABILITATION GRANTS 280 INTEREST EXPENSE 290 505,293 505,293 FIXED ASSET ACQUISITIONS 300 SUBSIDIES TO LOW & MODERATE INCOME HOUSING 31 0 DEBT ISSUANCE COSTS 31 1 OTHER EXPENDITURES 320 DEBT PRINCIPAL PAYMENTS TAX ALLOCATION BONDS & NOTES 330 REVENUE BONDS & CERTIFICATES OF PARTICIPATION 340 154,864 154,864 CITI/COUNTY ADVANCES & LOANS I 350 U S STATE B OTHER LONG TERM DEBT 36 O TOTAL EXPENDITURES 370 $ 69,162 $ 660,157 $ $ $ 729,319 LGFA 80 (REV 7/89) INCOME STATEMENT FISCAL YEAR ENDED J U N E 30 AGENCY NAME COMMUNITY .DEVELOPMENT AGENCY OF THE CITI ur GRAND TERRACL'AGE 0 5 PROJECT AREA NAME GRAND TERRACE PROJECT AREA 19 89 A B F C D r E EXPENDITURES (CON n CAPITAL PROJECTS DEBT SERVICE LOW/MODERATE INCOME HOUSING SPECIAL REVENUE/OTHER TOTAL FUNDS FUNDS 'FUNDS FUNDS EXCESS (DEFICIENCY) REVENUES OVER (UNDER) EXPENDITURES 38 0 $ 59 061 $ 92 856 $ 54,723$ $ 88,518 OTHER FINANCING SOURCES (USES) PROCEEDS OF LO*IG TERM DEBT S 39 0 PROCEEDS OF REFUNDING BONDS 39 1 PAYMENT TO REFUNDED BOND � ESCROW AGENT 39 2� I ADVANCES FROM CITY/COUNTY 400 -250 000 I 250,000 SALE OF FIXED ASSETS 41 0 MISCEUANFOUS FINANCING SOURCES (USES) 411 OPERATING TRANSFERS IN 4201 15,578 I I 15,578 TAX INCREMEh i TRANSFERS IN (LOW & MOD HOUSING FUND) --t43 42 1 146,408 146,408 OPERATING TRANSFERS OUT 0 15 578 ( 15,578 TAX INCREMENT TRANSFERS OUT (TO IOW & MOD HOUSING FUND) 43 1 146,408 1 1� 146,408 TOTAL - OTHERFINANCINGSOURCES (USES) 440 $ 234,422 1$ 130,830 1$ 146,408 $ $ 250,000 i EXCESS (DEFICIENCY) OF REVENUES & OTHER FINANCING SOURCES OVER EXPENDl7 URES & OTHER FINANCING USES (LINE 38+LINE 44) 450 $ 175,361 $ 37,974 $ 201,131 $ $ 338,518 EQUITY, BEGINNING OF PERIOD 460 $ 447,556 $ 48,814 $ 524,972 $ $ 1,021,342 ADJUSTMENTS PRIOR PERIOD ADJUSTMENTS 470 R::SIDUAL EQUITY TRANSFERS 480 OTHER (EXPLAIN) 490 500 EQUITY, END OF PERIOD (MUST EQUAL PAGE04 LINE 39) 510 $ 622,917 $ 10 840 $ 726,103 $ $ 1,359,860 LGFA 90 (REV 7/89) AGENCY LONG- t rUM DEBT TAX ALLOCATION BONDS REVENUE BONDS AND CERTIFICATES OF PARTICIPATION FISCAL YEAR ENDED June 3019 89 SCHEDULE ARP AGENCY NAME Community Redevelopment Agency of the City of PAGE 1 of 1 PROJECT AREA NAME Grand Terrace Project Area /Grand Terrace USE A SEPARATE COLUMN FOR LISTING EACH BOND AUTHORIZATION NOT FULLY RETIRED USE ADDITIONAL PAGES AS NECESSARY =FlCODING BOXES FOR CONTROLLER S USE ONLY I I I INDICATE TYPE OF DEBT TAX ALLOCATION C e r t i f 1 Cates BOND REVENUE BOND OR CERTIFICATE of Participation TOTAL F PARTICIPATION YEAR OF AUTHORIZATION 10 1985 PRINCIPAL AMOUNT AUTHORIZED 1 1$ 4 0 0 0 0 0 0 $ $ $ $ 4,000,000 PRINCIPAL AMOUNT UNISSUED 12 - 0 - - 0 - PRINCIPAL AMOUNT UNMATURED BEGINNING OF FISCAL YEAR 2 0 3,860,000 3,860,000 ADJUSTMENTS MADE DURING YEAR (EXPLAIN) 30 PRINCIPAL AMOUNT ISSUED DURING FISCAL YEAR 40 PRINCIPAL AMOUNT MATURED DURING FISCAL YEAR 5 0 ( 55,000 } ( } ( } ( } ( 55,000 } PRINCIPAL AMOUNT DEFEASED DURING FISCAL YEAR 5 1 ( } ( } ( } ( ) ( ) PRINCIPAL AMOUNT UNMATURED END OF FISCAL YEAR 60 $3,805,000 Is $ is 3,805,000 PRINCIPAL AMOUNT IN DEFAULT 61 - 0 - - 0 - INTEREST IN DEFAULT 62. - 0 - - 0 - PURPOSE OF DEBT BY AUTHORIZATION REVENUES PLEDGED AS ADDITIONAL SECURITY (SPECIFY NATURE OF REVENUE) EXTENT PLEDGED LGFA 80 (REV 7/89) FISCAL YEAR ENDED June 30 I9 89 OTHER LONG-TERM DEBT SCHEDULE B-RP AGENCY NAME Community Redevelopment Agency of the City of Grand Terrace PROJECT AREA NAME Grand Terrace Pro.iect Area USE A SEPARATE COLUMN FOR LISTING EACH BOND AUTHORIZATION NOT FULLY RETIRED USE ADDITIONAL PAGES AS NECESSARY 1 6 1 7 1 8 1 9 A e I e ioTHER LONG TERM INDEBTEDNESS (1 0) MY/COUNTY STATE U S OTHER TOTAL PRINCIPAL AMOUNT UNMATURED BEGINNING OF FISCAL YEAR 2 o $ 2,406,347 $ $ $ S 2,406,347 ADJUSTMENTS MADE DURING YEAR (EXPLAIN) 301 INTEREST ADDED TO PRINCIPAL 3 1 PRINCIPAL. --MOUNT RECEIVED DURING FISCAL YEAR 40 250,000 250,000 PRINCIPAL AMOUNT MATURED DURING FISCAL YEAR 1 s o ( 99,864 ) ( ) ( ) t ) 99,864 PRINCIPAL AMOUNT UNMATURED END OF FISCAL YEAR 60 5 2,556,483 $ $ Is $ 2,556,483 LGFA 80 (REV 7/89) NON -AGENCY LG ..-TERM DEBT SCHEDULE C RP MORTGAGE REVENUE BONDS, INDUSTRIAL DEVELOPMENT BONDS, CERTIFICATES OF PARTICIPATION AGENCY NAME Community Redevelopment Agency of the City of Grand PAGE OF 1 FISCAL YEAR ENDED June 30 I9 89 PROJECT AREA NAME Grand Ferrace Project Area errace USE A SEPARATE COLUMN FOR LISTING EACH BOND AUTHORIZATION NOT FULLY RETIRED USE ADDITIONAL PAGES AS NECESSARY CODING BOXES FOR CONTROLLERS USE ONLY E4__ =F =F INDICATE TYPE OF DEBT MORTGAGE REVENUE BONDS INDUSTRIAL DEVELOPMENT BONDS CERTIFICATES OF PARTICIPATION MORTGAGE REVENUE BONDS MORTGAGE REVENUE BONDS MORTGAGE REVENUE BONDS j TOTAL YEAR OF AUTHORIZATION 110 1981 1984 1985 7 I PRINCIPAL AMOUNT AUTHORIZED 111 $30,000,000 $ 38,625,000 5 30,000,000 Is $ 98,625,000 PRINCIPAL AMOUNT UNISSUED 12 PRINCIPAL AMOUNT UNMATURED BEGINNING OF FISCAL YEAR 20 14,135,000 23,695,000 30,000,000 67,830,000 ADJUSTMENTS MADE DURING YEAR (EXPLAIN) 30 PRINCIPAL AMOUNT ISSUED DURING FISCAL YEAR 40 PRINCIPAL AMOUNT MATURED DURING FISCAL YEAR 50 ( 3,560,000 )( 3,915,000 )( )( )( 7,475,000 ) PRINCIPAL AMOUNT DEFEASED DURING FISCAL YEAR $ 1 ( PRINCIPAL AMOUNT UNMATURED END OF FISCAL YEAR 60 $10,575,000 $ 19,780,000 5 30,000,000 $ $ 60,355 000 PRINCIPAL AMOUNT IN DEFAULT 61 — 0 — — 0 — — 0 — — 0 — INTEREST IN DEFAULT 62 — 0 — — 0 — — 0 — — 0 — PURPOSE OF DEBT BY AUTHORIZATION REVENUIS PLEDGED 4S ADDITIONAL SECURITY (SPECIFY NATURE OF REVENUE) EXTENT PLEDGED o� % LGFA 80 (REV 7/89) ASSESSED VALUATIONS - ANL - fAX INCREMENT REVENUES SCHEDULE D-RP AGENCY NAME Community Redevelopment Agency of the City of Grand PAGE I 3 1 FISCAL YEAR ENDED June 30 I9 89 PROJECTAREANAME Grand Terrace Project Area /Terrace ASSESSED VALUATION DATA A I B I I C SECURED UNSECURED TOTAL FROZEN BASE ASSESSED VALUATION 10$ 132,226,959 $ 5,043,200 $ 137,270,159 INCREMENT ASSESSED VALUATION 20 151,002,931 3,982,284 154,985,215 OTAL ASSESSED VALUATION 30 $ 283,229,890 is 9,025,484 $ 292,255,374 TAX INCREMENT REVENUES OUNTS PAID TO TAXING AGENCIES PURSUANT TO HEALTH & SAFETY CODE SECTION 33401 n HEALTH & SAFETY CODE SECTION 33676 TOTAL COUNTY 40 $ $ $ CITIES 50 SCHOOL DISTRICTS 60 I' COMMUNITY COLLEGE DISTRICTS 70 i SPECIAL DISTRICTS 80 29,093 I 29,093 ALL OTHER AGENCIES 90 TOTAL PAID TO TAXING AGENCIES 100 $ I$ $ 29,093 TAX INCREMENT AVAILABLE FOR REDEVELOPMENT PURPOSCS 110 j$ _ I� 732,041 II TOTAL TAX INCREMENT ALLOCATED 120 761,134 $ Ll,kA 6U �NP-V r/69) Grand Terrace Reaevelopment Agency Statement of Indebtedness Report Year July 1, 19 88to June 30, 19_89 iiect Indentification Grand Terrace Redevelopment Protect Area Page 1 of 1 t Original Interest Outstanding Debt Principal Amount Interest Amount ntification Date Principal Amount Term Rate 6-30-88 Due During Repor Due During Repor Year Year adjustable Loan from City 6/81 36,688 12 rs 9 75% 42,550 2,789 Loan from City 6/82 581,418 12 yrs 9 75% 921,546 56,688 Loan from City 6/83 540,000 12 yrs 9 757 908,550 52,650 1 Loan from City 6/84 400,000 12 yrs 9 757 712,000 39,000 Loan from City 6/85 500,000 12 yrs 9 757 938,750 48,750 Certificates of Participation 4/86 4,000,000 128 yrs 7 34% 8,637,975 55,000 274,423 Loan from City 6/86 1150,000 12 yrs 1 9 75% 296,250 14,625 i Lease Purchase 7/87 300,000 3 yrs 6 5% 223,356 99,864 11,814 ind :ale 12,680,977 154,864 500,739 iilable iancing 48,814 uirement 12,632,163 pose of Indebtedness (a) Capital Improvement Projects (e) Capital Improvement Projects (b) Capital Improvement Projects f Civic Center (c) Capital Improvement Projects WCapital Improvement Projects (d) Capital Improvement Projects (h) School Air Conditioning Chief Fiscal Officer Certification Thomas Schwab CRA Treasurer Pursuant to Sec 33675 of the Health and Safety Code, (Name typed) (Title) I hereby certify that the above is a true and accurate ��/ /� / 9/19/88 Statement of Tnrlaht PrinPSs �ia� _-/j�� !/- ___ COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE (NAME OF REDEVELOPMENT AGENCY) REPORT FOR FY ENDING ON Barbara Michowski (NAME OF PERSON PREPARING REPORT) SAN BERNARDINO (COUNTY IN WHICH LOCATED) JUNE 30 19 89 1 714 ) 824-6621 PREPARER'S TELEPHONE NUMBER) NUMBER OF PROJECT AREAS REPORTING 1 SCHEDULE HCD - A (NOTE IF YOUR AGENCY OPERATES MORE THAN ONE PROJECT AREA, COMPLETE THE ABOVE PORTION OF THIS FORM AND THEN MARE ENOUGH COPIES SO THAT A SEPARATE. REPORTING FORM CAN BE COMPLETED FOR EACH PROTECT AEA ) 1 Project Name Grand Terrace ProjKt Ar(QAw, give year adopted 2 Year(s) Merged Year(s) areas were added , 3 Percentage of project area's tax increments set aside for housing0 (Give exact % if possible, otherwise show 0, 20%, <20%, or >20% ) 2 4 If setaside is 0 or less than 20%, when were the necessary findings adopted? (Express numerically month/day/year) 5 The Health and Safety Code authorizes types of findings which can be made to exempt a project from the setaside requirement (see attached memorandum) Indicate type(s) of findings adopted by checking appropriate Health and Safety Code Section designation(s) 33334 2(a)(1) 33334.2(a)(2) 33334.2(a)(3) 33334 6(d) 33334 6(e) 6 If setaside is being deferred, show amount of deficit credited to housing fund as a result of the deferral- 7 The following information relates to this project area only and its contributions to the agency's Low and Moderate Income Housing Fund A Tax increments added. $_ 146,408 B Debt proceeds added $ C Other revenues added $ D A+B+C - Total revenues added $ 14Fi,408 8 The following information on agency -assisted housing activities is to be reported only if the activ ty occurred within this project area List number of units or households affected and indicate income level impacted by the activity NONE INCOME HOUSEHOLDS UNITS BUILT WITH REHABBED WITH RECEIVING ACQUIRED LEVEL DISPLACED REMOVED AGENCY HELP AGENCY HEr.P SUBSIDIES BY AGENCY Very Low Low Moderate Above Mod 9 Estimate the number of households, by income, to be displaced from this project area during next reporting period Very Low -0- Low -0- Moderate -0- Above Moderate -0- THE CITY OF�GRAND vTERRACE v v SAN BERNARDINO (NAME OF REDEVELOPMENT AGENCY) (COUNTY IN WHICH LOCATED) REPORT FOR FY ENDING ON June 30 19 89 Barbara Michowski 1 714 ) 824-6621 (NAME OF PERSON PREPARING REPORT) (PREPARER'S TELEPHONE NUMBER) \ SCHEDULE HCD - B (SUBMIT ONLY ONE COPY) 1 Hd many households at the following income levels were displaced from _ areas ou side adopted redevelopment project areas during the reporting period as a result of redevelopment activities? Low Low Moderate Above Moderate 2 How many u its were destroyed or removed from the market in areas outside of adopt redevelopment project areas during the reporting period as a result of re velopment activities'? Please indicate numbers for the following income le els Very Low Low Moderate Above Moderate 3 How many nits affordable to households at each of the following income levels we constructed in areas outside adopted redevelopment project areas uring the reporting period? Very Low LOW Moderate Above Moderate 4 How many units for households at each of the following income levels were rehabilitated in areas outside of adopted redevelopment project areas during a reporting period> Very Low Low Moderate Above Moderate 5 If the agency acquired any units of ho sing in areas outside of adopted redevelopment project areas, please dicate how many were for each of the following household income levels Very Low Low Moderate Above Moderate 6 How many agency assisted units outside of adopts redevelopment project areas, affordable to each of the following inc6 a levels, were receiving subsidies during the reporting period? Very Low Low Moderate ove Moderate 7 If the agency anticipates displacing any households from eas that are not iri adopted redevelopment project areas, please indicate a number of households in each income category Very Low Low Moderate Above Mod ate PLEASE USE THE SPACE BELOW FOR ANY COMMENTS YOU WISH TO MARE WHICH WILL FURTHER EXPLAIN YOUR INVOLVEMENT IN HOUSING ACTIVITIES OUTSIDE OF REDEVELOPMENT PROJECT AREAS LUI`MUNI I T ALULVLLUYI Lill HUtIVI.T ur Iht CITY OF GRAND TERRACE SAN BERNARDINO (NAME OF REDEVELOPMENT AGENCY) (COUNTY IN WHICH LOCATED) REPORT FOR FY ENDING ON JUNE 30 19 89 Barbara Michowski ( 714 )824-6621 (NAME OF PERSON PREPARING REPORT) (PREPARER'S TELEPHONE NUMBER) SCHEDULE HCD - C (SUBMIT ONLY ONE COPY) (INFORMATION SHOULD BE CONSISTENT WITH THAT REPORTED TO THE STATE I Beginning Balance $ 524,972 NOTE THIS FIGURE SHOULD BE THE SAME AS THE TOTAL ENDING BALANCE REPORTED FOR THE PAST FISCAL YEAR IF IT IS NOT THE SAME, PLEASE EXPLAIN THE REASON FOR THE DIFFERENCE IN THE SPACE BELOW 2 Total revenues added during reporting period $ 146,408 (Total of amounts on line D of all SCHEDULE HCD-A forms submitted ) 3 ' Interest added during the reporting period $ 54,723 4 Total expenditures during reporting period $ -0- 5 Balance at end of reporting period $ 726,103 6 Amount included in 5, above, representing accounts receivable $ 7 Amount included in 5, above, representing - commitments made by the agency through written agreements or contracts for which payment has not yet been made $ -0- 8 Amount included in 5, above, representing funds reserved $ -0- Purpose(s) for which reserved 9 Amount included in 5, above, representing the value of land held for development of housing for low- and moderate -income households $ 10 Number of housing units affordable for each of the following household income levels assisted by exRenditures from this fund during the reporting period. Very Low Low Moderate Above Moderate (NOTE The units reported here should also be included in assisted units reported on SCHEDULES HCD-A and HCD-B ) Please affirm, in the space below, compliance with Health and Safety Code Section 33334 2 and add any other information you may wish to give regarding your plans for using these resources F'ENDIN", CITY CITY OF GRAN- TERRACE GOJ' -IL APPROVAL DATE DEC- -:R 28, 1989 CHECK REi _FER NO 122889 CHECK OUTSTANDING DEMANDS AS OF DECEMBER 28, 1989 NUMBER VENDOR DESCRIPTION AMOUNT P6483 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/7/89 $ 232 75 P6484 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/7/89 57 23 P6485 POSTMASTER-COLTON POSTAGE FOR METER 2,500 00 P6486 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/12/89 27 52 P6487 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/12/89 38 74 P6488 CINDY SMITH CITY BIRTHDAY CAKE 40 00 P6489 ELIAS GOMEZ REFUND, WASTE WATER DISPOSAL SERVICES 9 35 P6490 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/13/89 60 42 P6491 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/13/89 59 43 P6492 HUGH GRANT TRAVEL ADVANCE FOR LEAGUE OF CA CITIES CONFERENCE 150 00 P6493 ALL PRO CONSTRUCTION SEAL COAT, GLENDORA, COMPACT/SLAG, VISTA GRANDE, AND PATCH AND REPAIRS ON VARIOUS STREETS 14,985 50 P6494 RUBEN CONTRERAS REFUNDABLE DEPOSIT, PUBLIC WORKS 500 00 P6495 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/18/89 611 80 P6496 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/18/89 428 08 P6497 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/20/89 271 06 P6498 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/20/89 235 13 P6499 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/22/89 281 57 P6500 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/22/89 84 25 P6501 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/27/89 333 98 P6502 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/27/89 45 64 21020 MICHELLE BECK REFUND, RECREATION PROGRAM 15 00 21021 AT&T WIRE PHONE, CRIME PREVENTION OFFICER OFFICE 131 88 21022 D HADJICONSTANTIN REFUNDABLE DEPOSIT, BANNER 100 00 1 rq CITY OF GRANS TERRACE DATE DECE` R 28, 1989 CHECK RE( FER NO 122889 CHECK OUTSTANDING DEMANDS AS OF DECEMBER 28, 1989 NIIMRFR VFNDOR DESCRIPTION AMOUNT 21023 MIKE OLSON 21024 CSMFO 1990 SEMINAR 21025 GLORIA GRAHAM 21026 CITY OF RIVERSIDE 21027 VIOLA GRATSON 21029 WARREN STRINGER 21030 JOSEPH MARSHALL 21031 MARCUS MEAIRS 21032 AT&T INFORMATION CENTER 21033 AMERICAN PLANNING ASSOCIATION 21034 AMERICAN PUBLIC WORKS ASSOC 21035 BASTANCHURY BOTTLED WATER 21036 DANIEL BUCHANAN 21037 CALIBRATED INTERNAL ALARM 21038 STATE OF CALIFORNIA 21039 GENE CARLSTROM 21040 AMY CARTER 21041 CONSTANCE CHAPMAN 21042 CONSOLIDATED ELECTRICAL DIST 21043 CITY OF COLTON 21044 COMPLETE BUSINESS SYSTEMS 21045 DAVE'S TROPHYS SANTA CLAUS REGISTRATION FOR CA SOCIETY/MUNICIPAL FINANCE OFFICERS ANNUAL SEMINAR REFUND, WASTE WATER DISPOSAL SERVICES TIRE BURNING PLANT LITIGATION REFUND, RECREATION EXCURSION REFUND, WASTE WATER DISPOSAL SERVICES REFUND, WASTE WATER DISPOSAL SERVICES REFUND, WASTE WATER DISPOSAL SERVICES RENT PHONE, EMERGENCY OPERATIONS CENTER PLANNING ADVISORY SERVICES, 1990 SEMINAR, NOVEMBER, 1989, LA MIRADA BOTTLED WATER FOR CIVIC CENTER AND DAY CARE PLANNING COMMISSION MEETING, 12/11/89 MAINT/SERVICE ON SECURITY SYSTEM, JAN-MARCH, 1990, CIVIC CENTER ENERGY/MAINTENANCE, BARTON/215 LIGHTS, BALANCE DUE FOR SEPT/OCT 1990 STIPENDS FOR DECEMBER, 1989 BABYSITTER, AEROBICS CLEAN REST ROOMS AT PARK (10 DAYS) LIGHT BULBS, CIVIC uLNTER WASTE WATER DISPOSAL SERVICES FOR JANUARY, 1990 EXTRA COPIES ON PANASONIC COPIER AWARDS FOR SLO-PITCH SOFTBALL $ 60 00 150 00 17 00 2,500 00 10 00 11 05 8 50 17 00 4 36 325 00 425 00 138 35 35 00 75 00 29 73 30 15 100 00 200 00 168 24 29,368 08 100 17 125 00 2 CITY OF GRAB— TERRACE DATE DECEiIoF-R 28, 1989 CHECK REG.— ER NO 122889 ;HECK OUTSTANDING DEMANDS AS OF DECEMBER 28, 1989 dUMBER VENDOR DESCRIPTION AMOUNT ?1046 EASTMAN KODAK CREDIT CORP ?1047 FEDERAL EXPRESS ?1048 FIRST COLONY LIFE INSURANCE 2_1049 GRAND TERRACE CHAMBER OF COMMERCE ?1050 GRAND TERRACE URGENT CARE ?1051 HUGH GRANT 1-1052 THOMAS TEMPORARIES '1053 HAROLDS '1054 STANLEY HARGRAVE '1055 HARPER & BURNS '1056 HEALTH NET '1057 HERMAN HILKEY 1.1058 HOLDEN PEST CONTROL COMPANY '1059 HYDREX PEST CONTROL '1060 INLAND COUNTIES INSURANCE SERVICES '1061 INLAND EMPIRE STAGES LIMITED '1062 INMARK '1063 KICAK & ASSOCIATES 1064 KLEEN—LINE CORPORATION 1065 HANNAH LAISTER 1066 LOMA LINDA 1067 ALECIA LUCAS 1068 MCI TELECOMMUNICATIONS 1069 BYRON MATTESON DOWN PAYMENT ON COPIER $ 8,000 00 EXPRESS MAIL 31 75 LIFE INSURANCE FOR J SINGLEY, JAN 1990 115 00 GRANT FOR 3RD QUARTER, 1989/1990 10,000 00 INJURY, EMPLOYEE AND PRE —EMPLOYMENT PHYSICAL 75 00 STIPENDS FOR DECEMBER, 1989 150 00 TEMPOARY HELP FOR THREE WEEKS 942 87 EMPLOYEE SERVICE AWARDS 111 30 PLANNING COMMISSION MEETING, 12/11/89 35 00 LEGAL SERVICES FOR NOVEMBER, 1989 1,647 50 MEDICAL INSURANCE FOR JANUARY, 1990 2,928 86 PLANNING COMMISSION MEETING, 12/11/89 35 00 PEST CONTROL FOR DECEMBER, 1989, COMMUNITY CENTER 22 00 PEST CONTROL FOR DECEMBER, 1989, CIVIC CENTER 48 00 LIFE INSURANCE FOR JANUARY, 1990 105 50 BUS FOR TIJUANA EXCURSION 600 00 STAMP/NAME PLATE/NAME STRIP 48 34 ENGINEERING SERVICES, 11/13-12/10/89 15,174 50 JANITORIAL SUPPLIES, CIVIC CENTER 97 53 SUPPLIES FOR CITY BIRTHDAY PARTY 62 33 TRASH PICK—UP FOR CIVIC CENTER/PARK, DEODMBER,1989 123 91 LOCAL MILEAGE, SANTA'S HELPER 74 68 LONG DISTANCE PHONE 65 69 STIPENDS FOR DECEMBER, 1989 150 00 3 CHECK NUMBER VENDOR 21070 BARBARA MICHOWSKI 21071 MINUTE MAN PRESS 21072 MORELAND & ASSOCIATES 21073 RAY MUNSON 21074 JEAN MYERS 21075 NCR CORPORATION 21076 PACIFIC BELL 21077 PADDEN COMPANY 21078 PAGENET 21079 THE PETRA COMPANIES 21080 PETTY CASH 21081 BARBARA PFENNIGHAUSEN 21082 POSTAL INSTANT PRESS 21083 PRESS ENTERPRISE 21084 R H A 21085 RIVERSIDE HIGHLAND WATER COMPANY 21086- JOHN ROBERTS 21087 ROLLINS, BURDICK, HUNTER 21088 SHERIFF FLOYD TIDWELL 21089 DAVID SAWYER CITY OF GRAN"--ERRACE DATE DECE,,.,R 28, 1989 CHECK REG.- --R NO OUTSTANDING DEMANDS AS OF DECEMBER 28, 19 DESCRIPTION 122889 AMOUNT FINANCIAL MANAGEMENT SEMINAR, STATE CONTROLLER SEMINAR, AND EDEN USER GROUP MEETING FLYERS, ADOPT -A -TREE AUDIT FOR PERIOD ENDING JUNE 30, 1989 PLANNING COMMISSION FLEETING, 12/11/89 CROSSING GUARD, 12/4-12/15/89 SOFTWARE SUPPORT FOR JANUARY, 1990 PHONE FOR DAY CARE, SENIOR CITIZENS, COMPUTER MODEM, EMERGENCY OPERATIONS CENTER, FAX MACHINE, PAY PHONES AT CIVIC CENTER, AND CIVIC CENTER LEASE MAILING MACHING AND OLYMPIA FOR JANUARY, 1990 AIR TIME/MAINTENANCE ON PAGER, PURCHASE NEW PAGER ENVELOPES REIMBURSE PETTY CASH FOR CHILD CARE STIPENDS FOR DECEMBER, 1990 CORRECTION NOTICES, ENGINEERING SUBSCRIPTION FOR 1990 LANDSCAPE DESIGN, BARTON ROAD WATER FOR MT VERNON/ARLISS, PARK ON DEBERRY, PARK ON MERLE COURT, FIRE STATION, CIVIC CENTER, BARTON/PALM, PARK ON GRAND TERRACE ROAD, AND CANAL/TERRACE PINES PAYMENT ON PARK ON GRAND TERRACE ROAD, JANUARY, 1990 PUBLIC OFFICIALS BOND LAW ENFORCEMENT AND CRIME PREVENTION OFFICER FOR JAN ,1990 LEAGUE OF CA CITIES CONFERENCE N 32 29 149 50 13 63 35 00 142 50 35 06 1,000 68 179 17 203 19 222 63 381 87 150 00 199 22 81 00 140 62 1,567 08 6,871 76 175 00 65,799 00 19 07 4 CITY OF GRAt" TERRACE DATE DECL,.�''R 28, 1989 CHECK REG__ ER NO 122889 CHECK OUTSTANDING DEMANDS AS OF DECEMBER 28, 1989 NUMBER VENDOR DESCRIPTION AMOUNT 21090 21091 21092 21093 21094 21095 21096 21097 21098 21099 21100 21101 21102 21103 THOMAS SCHWAB LEAGUE OF CA CITIES CONFERENCE SIGNAL MAINTENANCE SIGNAL MAINTENANCE AND REPAIRS ON SIGNALS JIM SIMS PLANNING COMMISSION MEETING, 12/11/89 JAMES SINGLEY STIPENDS FOR DECEMBER, 1989, L C C CONFERENCE SMART & FINAL, IRIS COMPANY CHRISTMAS CANDY AND SUPPLIES FOR CHILD CARE SOUTHERN CA EDISON COMPANY ELECTRIC FOR BALL PARK LIGHTS, CITY BUILDINGS, CIVIC CENTER, BARTON/PALM, TWO LIGHTS AT PARK ON DEBERRY, SPRINKLERS AT PARK ON DEBERRY, SIGNALS, AND STREET LIGHTS SOUTHERN CA GAS COMPANY GAS FOR CIVIC CENTER AND CITY BUILDINGS THE SUN SUBSCRIPTIONS FOR 1990, AND NOTICE OF PUBLIC HEARING SWEET NOTHINGS YOGURT YOGURT FOR CHILD CARE TOYS-R-US SUPPLIES FOR CHILD CARE URBAN DESIGN SPECIFIC PLAN, BARTON ROAD FRAN VAN GELDER PLANNING COMMISSION MEETING, 12/11/89 VISA CSMFO CONFERENCE,LEAGUE/CA CITIES CONFERENCE, MEETING IN COLTON, PUBLIC WORKS CONFERENCE, MEMBERSHIP, 1990, AND FLOWERS WEST PUBLISHING COMPANY CA CODE UPDATE 122 30 323 43 35 00 188 TO 279 98 6,459 90 443 30 347 69 35 00 97 45 7,820 00 35 00 1,938 02 AG 1G TOTAL $191,310 31 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY THOMAS SCHWAB FINANCE DIRECTOR 5 CITY OF GRAN" TERRACE DATE JANU 11, 1990 f CIVvi �it.7 �'f I `I COUNC!_, h 'r ROVAL C,9ECK REG ER NO 011190 CHECK OUTSTANDING DEMANDS AS OF JANUARY 11, 1990 NUMBER VENDOR DESCRIPTION AMOUNT P6503 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/28/89 P6504 GHADA NASSAR REFUND, RECREATION PROGRAM P6505 yKAREN CHIZO REFUND, RECREATION PROGRAM P6506 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 1/3/90 P6509 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 1/3/90 21105 UNION FEDERAL SAVINGS REFUNDABLE DEPOSIT FOR BANNER 21106 R & D MARKETING REFUND ON OVERPAYMENT OF BUSINESS LICENSE, 1989 21107 GLENN ROGERS REFUND, RECREATION PROGRAM 21108 TOM ALBERSON INSTRUCTOR, KARATE 21109 GRETCHEN ANDREWS INSTRUCTOR, MOMMY & ME 21110 RANDALL ANSTINE AUTO ALLOWANCE, JANUARY, 1990 21111 ANY HOUR LOCK & SAFE KEYS FOR PARK ON DEBERRY 21112 GENE CARLSTROM LEAGUE OF CA CITIES CONFERENCE 21113 EDEN SYSTEMS COMPUTER SOFTWARE SUPPORT, 1990 21114 G T MAILERS MAIL PICK-UP FOR NOVEMBER, 1989 AND INSERT FLYERS INTO CHAMBER NEWSLETTER 21115 HQ OFFICE SUPPLIES OFFICE SUPPLIES 21116 LYNELL HARLOW INSTRUCTOR, STENCILING 21117 HONEYWELL, INC MAINTENANCE ON HVAC UNIT, CIVIC CENTER, JANUARY, 1990 21118 LITTLE RED SCHOOL HOUSE SUPPLIES FOR TINY TOTS 21119 LOMA LINDA DISPOSAL TRASH PICK-UP FOR CIVIC CENTER AND PARK, JANUARY, 1990 21120 MINUTE MAN PRESS NEWLETTERS AND FLYERS, SENIOR CITIZENS 21121 OTIS ELEVATOR COMPANY ELEVATOR MAINTENANCE FOR JANUARY, 1990 21122 PAGENET AIR TIME/MAINTENANCE ON PAGERS FOR JANUARY, 1990 21123 CORINNE PETTIT INSTRUCTOR, LOW IMPACT AEROBICS 56 98 10 00 25 00 443 94 213 19 100 00 253 00 30 00 131 25 27 00 200 00 57 87 626 29 3,525 00 125 00 30 24 96 00 1,043 00 84 25 123 91 80 99 205 07 22 00 45 00 1 CITY OF GRAI TERRACE DATE JANUHKY 11, 1990 CHECK REG,, ,ER NO 011190 CHECK OUTSTANDING DEMANDS AS OF JANUARY 11, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 21124 PETTY CASH REIMBURSE PETTY CASH, CHILD CARE, TINY TOTS $ 137 18 21125 KATHY PIERSON INSTRUCTOR FOR TINY TUMBLERS AND GYMNASTICS 362 40 21126 DAVID SAWYER AUTO ALLOWANCE FOR JANUARY, 1990 200 00 21127 THOMAS SCHWAB AUTO ALLOWANCE FOR JANUARY, 1990 200 00 21128 SPORTSMART AWARDS FOR SLO-PITCH SOFTBALL 315 21 21129 THE SUN NOTICE OF NEGATIVE DECLARATIONS 204 56 21130 CATHY TOTH INSTRUCTOR, AEROBICS 100 00 21131 UNOCAL FUEL FOR CITY TRUCKS, VAN, AND EQUIPMENT 290 84 21132 URBAN DESIGN SPECIFIC PLAN, BARTON ROAD 3,939 50 PAYROLL FOR DECEMBER, 1989 66,660 88 $ 79,965 55 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY 25-THOMAS SCHWAB FINANCE DIRECTOR Pa PENDING CITY COUNCIL APP,;0,/,' 1 CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - DECEMBER 14. 1989 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on December 14, 1989, at 6 00 p.m. PRESENT Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Juanita Brown, City Clerk David Sawyer, Community Development Director John Harper, City Attorney Joe Kicak, City Engineer ABSENT None The meeting was opened with invocation by Pastor Bill Patterson, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Mayor Pro Tem Grant. Mayor Matteson convened City Council meeting at 6 00 p.m. ITEMS TO DELETE Mayor Matteson reconvened City Council meeting at 6 05 p.m. None. SPECIAL PRESENTATION Mayor Matteson presented Crime Buster of the Season Awards to the following children Primary Level for Summer Melissa Mueller Primary Level for Autumn Monica Mueller Intermediate Level for Summer Jason Riley Intermediate Level for Autumn Gabriel Cordova and Kyle Aeberli Mayor Matteson presented a Certificate of Service to Barbara Conley for her many hours of volunteer service to the citizens of Grand Terrace as a former Chairman and member of the Parks and Recreation Committee. Gi: UNCIL AGENDA ITEI,%,' j4 -3 D Council Minutes - 12/14/89 Page 2 Nita Brown, City Clerk, accepted the Certificate on Barbara's behalf. CONSENT CALENDAR CC-89-206 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to approve the Consent Calendar and appropriate $1,310 l for Item H. PUBLIC COMMENT A. APPROVE CHECK REGISTER NUMBERS 112389 AND 121489 B. RATIFY 12/14/89 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE MINUTES OF 11/9/89 AND 11/30/89 E. RESOLUTION CHANGING PLANNING COMMISSION MEETING NIGHT F. STATEMENT OF INVESTMENT POLICY G. FINAL PARCEL MAP 12015 (STIDHAM) H. REGIONAL AIR QUALITY ELEMENT I. CONSIDERATION OF WAIVING LIGHT FEE FOR SENIOR LEAGUE FIELD COLTON-GRAND TERRACE LITTLE LEAGUE. Tony Petta, Eton Dr., Grand Terrace, after attending the Cities Birthday celebration sponsored by the Historical & Cultural Committee, Mr. Petta reminisced about the City's incorporation 11 years ago and how the Chamber played a major role in the incorporation. He also spoke about the importance of the democratic way (government listening to the voice of the people) and thanked Council for their part in the school board issue in listening to the people. Mike Fasenmyer, 12847 Reed Ave., Grand Terrace, spoke regarding the year-round school issue indicating that we all want a choice and there can be a win -win situation in negotiations. He indicated that there will be a meeting wednesday night at 7 00 p.m. at City Hall to hear the concerns of all interested parents and residents. Herman Hilkey, 23196 Glendora Dr., Grand Terrace, reported that the Colton School District has decided to make Terrace View School year-round in spite of objection by the residents. He indicated that the group of Concerned Parents for Kids would like to distribute a survey to the residents of Grand Terrace to see how the majority of the City feels about year-round school and requested that Council look at it to see if it is acceptable. Council Minutes - 12/14/89 Page 3 ORAL REPORTS Ron Wright, 22914 DeBerry St., Grand Terrace, thanked Council for having the open forum on November 30th and indicated that he is disappointed with the School Board's lack of interest for the concerns of parents. He expressed some of his concerns regarding year-round school. Paul Schlattmann, 23030 Wren St., Grand Terrace, felt that the School Board had predetermined what their decision was going to be no matter what information concerned citizens brought forth at the meeting. He felt that the majority of the residents of Grand Terrace are in favor of a traditional school system. Councilmember Pfennighausen, indicated that she also attended the School Board meeting and felt that it was unwise of the School Board to put a time limit on the concerned speakers. She felt that if the concerned parents intend to send out a survey, it should include complete information. She felt that the citizens of Grand Terrace should get all the facts together and go back to the School Board prepared. A. Committee Reports 1. Historical & Cultural Committee Council accepted Minutes of November 6, 1989. 2. Parks & Recreation Committee Reappointment of Dick Rollins. CC-89-207 MOTION BY COUNCILMLEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to reappoint Dick Rollins to the Parks & Recreation Committee. Council accepted Minutes of November 6, 1989 and November 20, 1989. 3. Crime Prevention Committee Council accepted Minutes of August 14, 1989, September 11, 1989 and October 16, 1989. 4 Emergency Operations Committee Council accepted Minutes of September 18, 1989 and October 16, 1989. Council Minutes - 12/14/89 Page 4 B. Council Reports Mayor Matteson, introduced Bea Gigandet, who was named Citizen of the Year by the Grand Terrace Chamber of Commerce. Councilmember Pfennighausen, asked for an update on the widening of Barton Road and the traffic signal at Canal and Barton, she expressed concern about a dog that was trapped in a drainage canal and the lack of response by Animal Control, she requested that staff renotify Animal Control as to the priorities of attention and check with the Fire Department to see if they did get the dog out, she reported on the Disaster Council meeting she attended and pointed out areas that Grand Terrace needs to be prepared for in the event of an emergency. City Engineer Kicak reported that the bid for the widening of Barton Road and the traffic signal at Canal and Barton will be awarded at the January 11 Council meeting. Councilmember Carlstrom, felt that the community needs more communication regarding the year-round school issue. Mayor Pro Tem Grant, reported that he chaired the Local Agency Formation Commission meeting on November 29th and attended the SANBAG County Transportation Commission meeting on December 6th, he applauded Mr. Petta for his presentation this evening and the Historical & Cultural Committee for a fine job in organizing the Cities Birthday celebration, he expressed concern regarding the method of action previously taken by the School Board. Mayor Matteson, reported that there are two Bills proposed which would give the City the authority to create its own zip code and Council will be taking a Resolution to the League of California Cities Annual Conference to collect signatures to get the League to support these Bills, he felt that the School Board has treated the citizens of Grand Terrace poorly. UNFINISHED BUSINESS 7A. SECOND READING - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING A CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM. City Mana er Schwab, reported that this is an ordinance which will enable the City to Join the Public Employees' Retirement System and indicated that the cost of the new retirement system was included in the budget. Council Minutes - 12/14/89 Page 5 City Attorney Harper, read the title of the ordinance for the record. CC-89-208 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to adopt an ordinance authorizing a contract between the City of Grand Terrace and the Board of Administration of the California Public Employees' Retirement System. Mayor Pro Tem Grant, felt that the overall benefits of PERS are very good and will benefit the employees. CLOSED SESSION City Attorney Harper, indicated that the purpose of the Closed Session is to discuss potential litigation. Mayor Matteson, reported that no action was taken. Mayor Matteson recessed City Council meeting at 7 10 p.m. Mayor Pro Tem Grant reconvened City Council meeting at 7 20 p.m. PUBLIC HEARING i 6A. FIRST READING - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING SP-89-02, THE BARTON ROAD SPECIFIC PLAN AND ITS ASSOCIATED NEGATIVE DECLARATION. Mayor Matteson and Councilmember Carlstrom abstained from , discussion due to a potential conflict of interest. Community Development Director Sawyer, reported that the Specific Plan is for the development of the Barton Road Commercial Corridor establishing land use regulations and design guidelines. He indicated that on November 20th the Planning Commission conducted a Public Hearing on the Specific Plan and considered its Negative Declaration. He recommended that Council approve the ordinance adopting the Barton Road Specific Plan and approving its associated Negative Declaration as recommended by the Planning Commission. Mark Broduer, Urban Design Studio, gave an overview of the proposed Specific Plan using maps and graphics for visual aid. Sean Agajanean, Agajanean Associates, gave a presentation on the best types of commercial uses for Barton Road. He felt that higher quality markets and specialty shops would be beneficial to Grand Terrace. Council Minutes - 12/14/89 Page 6 Mayor Pro Tem Grant opened discussion to the public. Quentin Smith, 22607 Tanager, Grand Terrace, indicated that he is a property owner on Barton Road and is in favor of grassy landscaping rather than large shade trees. He felt that large trees are better suited for residential areas. He had concern that the plan may not be flexible enough to accomodate future development that doesn't exactly conform to the requirements. Community Development Director Sawyer, indicated that this plan will be a specific plan and the only way to vary from the parameters set in the plan would be to amend the Specific Plan. He indicated that it would be difficult to justify a variance, however, we have hoped to prepare the plan in a manner that does have flexibility in it keeping in mind that these are the parameters that we want development to keep within. Mark Broduer, Urban Design Studio, stated that the plan has an incentive program and when more and more lots are consolidated, incentives are offered to the developer and more flexibility is built in. Marylou Williams, 22270 Barton Road, Grand Terrace, indicated that she has a residence on Barton Road and is opposed to the lot consolidation proposal. She felt that this would give her less control of her property. Henry Jay, 22181 Barton Road, Grand Terrace, indicated that he has a residence on Barton Road and is concerned that the plan includes six lanes of traffic and when he dedicated his property in the past he was promised a turn lane. He had concern about how a 300 ft. requirement would affect his property. City Engineer Kicak, indicated that the City is now out to bid for Barton Road improvements which includes two travel lanes in each direction and the plans do not include' a median island. He indicated that it is being developed in compliance with the General Plan. Community Development Director Sawyer, explained that a property owner would not be required to have 300 ft. of frontage if you can show that the development of your lot will accomodate the adjacent lots. Fernando Bojorquez, 22238 Barton Road, Grand Terrace, felt that for property owners who have limited space, a 25 ft. setback requirement leaves little room for the accessability requirements. Council Minutes - 12/14/89 Page 7 Community Development Director Saw er, explained that these requirements will not affect the property until it is redeveloped and improvements can be made to existing structures unless you are dealing with the setback area, in which case you will have to go with what the plan says. Bill Darwin, 23172 Palm Ave., Grand Terrace, indicated that he is a property owner in Grand Terrace and feels that the a Specific Plan needs modifications. He expressed concern about wood siding and shingles, existing signs, setback requirements and a 300 ft. frontage requirement. Clayton Parker, 1901 E. 4th St. #312, Santa Ana, on behalf of the o ton Unified School District, indicated for the record that letters have been sent to Mr. Sawyer and the City Manager in regard to the Barton Road Specific Plan. He indicated that as the plan is proposed, the School Board is concerned about the impact on Grand Terrace Elementary School since there are no other 10-acre parcels in the City to relocate the facilities. He indicated that the plan will increase traffic and noise around the school and there should be a pedestrian overpass and a wall to reduce noise and increase safety. He requested that Council postpone discussion until they can sit down and discuss the issues with the School Board. Councilmember Pfennighausen, made the point that there is land within the City that could accomodate a school, and indicated that Council has been told by a representative of the School District that if the City or a developer wanted to purchase ten acres of land, build a school and hand it over to the School District on a turn -key operation, the School District would be more than glad to have that school relocated. She indicated that the School Board made a report a number of years ago stating that the school is impacted, there is an excessive amount of air and noise pollution and the site is unsafe because of the amount of traffic. She felt that it is unwise to build walls or bridges to mitigate the existing problems rather than look into alternatives. She indicated that the children at that school will be exposed to greater and greater safety hazards. Clayton Parker, indicated that money is not available to relocate the school and the City has a duty to mitigate the impact of this project on the school. Community Develo ment Director Sawyer, indicated that he ai1ass talked to School District representatives and changes have been made to the plan to accomodate comments made. He felt that this plan will control growth and has built in mitigation factors. Council Minutes - 12/14/89 Page 8 Jack Ingalls, Chamber of Commerce, stated that the Economic Development Committee and the Chamber Board do support the overall plan, however, they recommend consideration of some changes. He felt that the frontage requirements are too restrictive in regard to smaller developers and the freeway frontage should be addressed as soon as possible. He felt that the sign requirements are too restrictive and a study should be done to update the sign ordinance and it should be included in the plan that present signs are to be grandfathered. Peggy Taylor, 22843 Vista Grande Way, Grand Terrace, asked Mr. Parker why the school is in the process of being appraised and if the current earthquake safety requirements are being met. Clayton Parker, indicated that he has no knowledge of the school being appraised and that the school does comply with earthquake safety requirements. Dennis Evans, 22064 DeBerry, Grand Terrace, asked the School District representatives if one -million dollars is going to be spent on the school. He indicated that the School District has identified the problems with the school in the past and felt that the School District should be doing something to mitigate the problems. He felt that there needs to be more communication between the City and the School Board. Greg Gage, Coordinator, school facilities, contingent upon state allocation, the money will be spent for modernization and it has nothing to do with the City's responsibility to incorporate mitigative measures for physical impacts associated with the plan. Councilmember Singley, with the concensus of Council, directed staff to send a letter to the School District requesting a workshop between the Board 'of Education and the City Council. Tony Petta, Eton Dr., Grand Terrace, felt that any funding received would benefit the children of Grand Terrace and it should not be jeopardized in an attempt to have the school relocated. Mayor Pro Tem Grant returned discussion to Council. Mayor Pro Tem Grant, felt that the impact on the Barton Road Corridor will not change with the Specific Plan and that the environmental impact report was thoroughly done. He agreed that there needs to be better communication between the City and the School Board. Council Minutes - 12/14/89 Page 9 Councilmember Pfenni hausen, indicated that the purpose of the plan is to prevent strip development and felt that with cooperation the plan as presented will result in quality development and create a beautiful window for the City and benefit us all. She hoped that the Senior/Community Center will be preserved as a historical site and felt that the Planning Commission and the consultants have done a fine job addressing the concerns of the people in Grand Terrace. She felt that the plan will be a change for Grand Terrace, but that it will be positive. Councilmember Singley, indicated that he supports the plan and felt that it would be beneficial for the City as a whole. He felt that Urban Design Studios and everybody involved with the plan has done a good job addressing the issues. CC-89-209 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 3-0-0-2 (MAYOR MATTESON AND COUNCILMEMBER CARLSTROM ABSTAINED), to adopt an ordinance approving SP-89-02, the Barton Road Specific Plan and its associated Negative Declaration. Councilmember Pfennighausen, pointed out a technical error on Page 11 stating that it should read that City Hall is at the eastern end of the corridor. ORDER OF ADJOURNMENT Mayor Pro Tem Grant adjourned the City Council meeting at 10 15 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held Thursday, January 11, 1990. CITY CLERK of the City of Grand Terrace. MAYOR of the City of Grand Terrace. 0 DATE Jan. 4, 1990 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE Jan. 11, 1990 SUBJECT REJECT GTLC 89-04 ------------------------------------------------------------------ FUNDING REQUIRED NO FUNDING REQUIRED The City of Grand Terrace has received a claim (attached) for an unspecified amount within the jurisdictional limits of the Superior Court. STAFF RECOMMENDS THAT COUNCIL REJECT CLAIM GTLC 89-04 AND AUTHORIZE THE CITY CLERK TO REFER THE CLAIM TO OUR CLAIMS ADJUSTOR AND TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN. TS bt --COUNCIL AGENDA ITEM #3 E (SPACE DELOw roR PILING STalfP 0\'LY) 1 2 3 4 5 6 7 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WELEBIR LISTER GARZA & MACOMBER A PROFESSIONAL LAW CORPORATION 275 WEST HOSPITALITY LANE SUITE 300 POST OFFICE BOX 6270 SAN BERNARDINO CALIFORNIA 92412 TELEPHONE (714) 884 1841 824 3770 Atto> neys fol Claimant , CATALINA VARELA and JON VARELA CATALINA VARELA and JON VARELA, Claimants, -vs- ill-' W IN 01 FICF OF CITY 1 U-hr\ DAfr %/�� % rIME- ,.I ?-Z(7/,,7 . GI 1 Y C! ERK CITY OF Glh,'IND TERRA( E 1 I T L E CITY OF GRAND TERRACE, A POLITICAL SUBDIVISION OF THE STATE OF CALIFORNIA, Respondent GOVERNMENT CLAIM FOR DAMAGES AND INJURY I (Government Code 910, et seg_) I TO- NITA BROWN/CITY CLERK, CITY OF GRAND TERRACE YOU ARE HEREBY NOTIFIED that CATALINA VARELA and JON VARELA, I by and through their attorneys, WELEBIR, LISTER, GARZA & I MACOMBER, whose address is 275 West Hospitality Lane, Suite 300, San Bernardino, California 92412, telephone number (714) 884- 1841, claim damages from respondent, CITY OF GRAND TERRACE, in an unspecified amount, which sum is within the jurisdictional limits of the Superior Court of the State of California CLAIMANTS' NAME AND ADDRESS. Catalina Varela 2935 N Genieve Street San Bernardino, California 92405 - 1 - GOVERNMENT CLAIM FOR DAMAGES 1 0 N 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 281 Jon Varela 2935 N Genieve Street San Bernardino, California 92405 ADDRESS TO WHICH THE NOTICE TO CLAIMANTS SHOULD BE SENT- FLORENTINO GARZA, ESQ WELEBIR, LISTER, GARZA & MACOMBER 275 West Hospitality Lane, Suite 300 Post Office Box 8270 San Bernardino, California 92412 (714) 884-1841 DATE, PLACE A_ND CIRCUMS2ANCE,SyF OCCURRENCE GIVING RISE TO CLAIM On or about June 23, 1989, claimants, CATALINA VARELA, JON VARELA and their minor daughter, ALEXANDRA JUANITA VARELA, were lawfully on premises commonly known as 22755 Vista Grande, City of Grand Terrace, State of California At said time and place, a vehicle negligently operated and driven by TRACEY RENEE SIMMONS struck said minor child, ALEXANDRA JUANITA VARELA, proximately causing fatal injuries to said child Said automobile was driven and operated by TRACEY RENEE SIMMONS while acting within the course and scope of her employment for respondent, CITY OF GRAND TERRACE As a proximate result of said accident, claimants present clams for ,wrongful death of said ch-Lla, and for emotional distress sustained by them THE NAME OF THE PUBLIC EMPLOYEE CAUSING CLAIMANTS' INJURIES AND DAMAGES The name and address of the public employee who caused claimants' injuries and damages is TRACEY RENEE SIMMONS whose address is given in the Traffic Collision Report as 2650 La Veta, San Bernardino, CA 92404 - 2 - GOVERNMENT CLAIM FOR DAMAGES I i 1 AMOUNTS CLAIMED AS OF DATE OF PRESENTATION OF THIS CLAIM 2 The amount claimed is within the 3urisdictional limits of 3 the Superior Court of the State of California 4 DATED December 6, 1989 5 Respectfully submitted, 6 CATALINA VARELA and JON VARELA, by and through their attorneys 7 WELEBIR, LISTER, GARZA 8 & MACOMBER 9 10 By FLORENTINO GARZA 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - 3 - GOVERNMENT CLAIM FOR DAMAGES 1 21 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PROOF OF SERVICE STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO I am employed in the County of San Bernardino, State of California I am over the age of 18 years and not a party to the within action, my business address is 275 W Hospitality Lane, Suite 300, P 0 Box 8270, San Bernardino, CA 92412 On December 12,1989,,I served the foregoing document described GOVERNMENT CLAIM FOR DAMAGES AND INJURY (Government Code 910, et seq) on the interested parties in this action by placing XX/ the original �-_/ a true copy thereof enclosed in sealect envelopes addressed as follows CERTIFIED -RETURN RECEIPT -REQUESTED NITA BROWN/CITY CLERK FOR THE CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, CA 92324 I caused such envelope with postage thereon fully prepaia to be placed in the United States mail at San Bernardino, California I declare under penalty of perjury under the laws of the State of California that the above is true and correct CYN H A T MARCHAND 22795 Bartori Roacl Grancl rei race California 92324-5295 Civic. Centei (714) 824-6621 Brun R Matteson M i%or HuL'h J Giant \f nor No Tunpm 3albara Pti nnighausen Jun Singley Inc Cal Isti 0111 ` _ounul Mcmbers Tf,nmw, J Schwab Cill h1 ind �r CRIME PREVENTION COMMITTEE MINUTES OF THE NOVEMBER,13, 1989 MEETING Sharon Korgan Ed O'Neal Come Prevention 011lcer Chairperson MEMBERS PRESENT ALTERNATES PRESENT STAFF Ronald Wright Debra Mueller Urs Aebril Dick Rollins Ed O'Neal Bea Gigandet Sharon Korgan Howard Panek GUESTS Jim Singlet' Genus Mueller 1- Approved Oct 16 meeting minutes as corrected Of 2- Reconsidered/action taken during Aug 14 meeting re CSO reporting path Will not make recommendation to the City Council 3- Reports Sharon a- will start a Citizen Patrol academy in Loma Linda on Dec 12, 1989 b- Will work with emergency operations Com to obtain additional copies of the publication "Earthquake Preparation" c- 1990 safety fair scheduled June 3 d- planning started for a community wide red - ribbon extravaganze in 1990 e- will be having part-time office help from the Sheriffs office f- presented program, during Mass, to the local Catholic Church congregation g- recognized at the Chamber installation Howard Panek, Citizen Patrol Debra Mueller Crime Prevention Committee Debra a- plant fund raiser during GT fair, raised $500 00 plus Have plants left over b- grant application received from Apple computer City manager is reviewing c- block parent is go- will start recruitint, funding and training d-plan yard- earthquake/ kit sale 12-2-89 e- Crime busters going well, plan plant sale -4- approved puchasing recognition certs for Crime Busters STAFF REPORT C R A ITEM () COUNCIL ITEM (X) DATE- 1/5/90 SUBJECT EMERGENCY OPERATION PLAN After many hundreds of hours of research and meetings, the Grand Terrace Emergency Operation Committee is pleased to present the City Emergency Operation Plan for Council approval The plan has been reviewed by City staff and various outside agencies The only items that the plan itself lacks, are the various annex's pertaining to the many different support functions Approval of the basic plan is paramount for the City's emergency operation, since it is the backbone of the operation All of the support annex's are forthcoming, and will be attached to the plan as they are subnutted STAFF RECOMMENDS THAT COUNCIL APPROVE THE CITY EMERGENCY OPERATION PLAN AS IT IS SUBMITTED BY THE CITY EMERGENCY OPERATION COMMITTEE 1-0". COUNCIL AGENDA ITEM # & tq NOTE THE EMERGENCY OPERATION PLAN IS AVAILABLE FOR REVIEW IN THE CITY CLERK'S OFFICE ORDINANCE NO 120 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING SP-89- 02, THE BARTON ROAD SPECIFIC PLAN AND ITS ASSOCIATED NEGATIVE DECLARATION WHEREAS, the City's General Plan was first adopted on April 26, 1984, and was subsequently revised on December 8, 1988, and WHEREAS, the City's General Plan contains the following Implementation Policies * "Commercial areas along Barton Road shall be designated for special study and methods to prevent "strip commercial" type development investigated, this will require financial and legal cooperation between local merchants, land owners, and the City " * 'Development of retail and general commercial uses shall be encouraged " * "Additional freeway service -oriented commercial uses shall be encouraged " * 'Enhancement of the City's image shall be undertaken by the establishment of City entrances and development of unified streetscapes ", and WHEREAS, the General Plan further states * 'Prevention of "strip development" uses along Barton Road is a major concern It is the intent of the General Plan that new commercial uses be carefully monitored New commercial uses should relate to existing development Isolated commercial projects as well as conversion of residential units to commercial use should be limited and prevented wherever possible ", and WHEREAS, the City Council authorized staff to hire Urban Design Studios, a planning and urban design oriented consulting firm for the purpose of preparing a specific plan for the Barton Road Corridor, and WHEREAS, Urban Design Studios in coordination with City staff and the Barton Road Specific Plan Advisory Committee has completed the draft Barton Road Specific Plan (SP-89-02, Exhibit A), and WHEREAS, the draft Barton Road Specific Plan includes the properties along both sides of Barton Road extending from the Riverside Freeway (Interstate 215) on the west to the intersection of Barton Road and Victoria Street on the east, and -CMMCIL AGENDA 6 1 LK A 6 8 WHEREAS, the draft Barton Road Specific Plan addresses the issues identified above as directed by the General Plan, and WHEREAS, as required by the California Environmental Quality Act, an Initial Study was completed for this project and a negative declaration has been prepared (Exhibit B), and WHEREAS, a properly noticed public hearing was held by the Planning Commission on November 20, 1989 regarding the draft Specific Plan (SP-89-02), and WHEREAS, the Planning Commission at its meeting of November 20, 1989, recommended to the City Council that SP-89-02 (Exhibit A) and its associated negative declaration (Exhibit B) be approved and adopted, and WHEREAS, the City Council held a properly noticed public hearing on December 14, 1989, on SP-89-02 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS 1 The Negative Declaration for SP-89-02 (Exhibit B) is hereby approved, and 2 SP-89-02, the Barton Road Specific Plan (Exhibit A) is hereby found to be consistant with the General Plan of the City of Grand Terrace 3 SP-89-02, the Barton Road Specific Plan, set out in full in the attached Exhibit A is hereby approved and adopted by this City Council 4 Effective Date - This Ordinance shall be in full force and effect at 12 01 AM on the 31st day of its adoption 5 Posting - The City Clerk shall cause this Ordinance to be posted in three (3) public places within fifteen (15) days of its adoption, as designated for such purpose by the City Council 6 First read at a regular meeting of the City Council of said City held on the 14th day of December, 1989, and finally adopted and ordered posted at a regular meeting of said City Council on the 11th day of January, 1990 ATTEST City Clerk of the City of Grand Terrace and of the City Council therof Mayor of the City of Grand Terrace and of the City Council thereof I, JUANITA BROWN, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 11th day of January, 1990 by the following vote AYES NOES ABSENT ABSTAIN City Clerk Approved as to form City Attorney DATE Jan. 10, 1990 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE Jan. 11, 1990 SUBJECT BID AWARD -- BARTON ROAD, MICHIGAN, MT VERNON nj AND DRAINAGE CHANNEL AT GAGE CANAL ,„,??99'' FUNDING REQUIRED X NO FUNDING REQUIRED Bids were received for the above titled project on January 8th, and a summary of the bids is attached The bids were divided into schedules I through IV Schedule I, which primarily consists of the Barton Road widening and improvements, received four bids, the lowest responsible bidder being Matich Corporation for $396 , 818. Schedule II for tre Michigan storm drain improvements received three bids; the lowest responsible bidder being JEG Construction at $94,122.50 Schedule III is the Mirado Storm Drain Extension which received four bids, the lowest responsible bidder being Matich for $29,297. Schedule IV is the McDuffee Frontage Improvements on Mt Vernon. Three bids were received and the lowest responsible bidder was All -Pro Construction for $30,983. The total cost of construction is $551,220.50 The following is a compilation of the total project costs Construction $551,220 50 Construction Contingencies 55,122 00 Construction Staking 9,600 00 Inspection 32,640 00 Soils Testing 12,500 00 661,082 50 Currently, the Council has appropriated and encumbered a total of $419,663. Staff will require an additional appropriation from the Street Fund and the Storm Drain Fund to cover the cost of the project. STAFF REPORT -- BID AWARD Jan. 10, 1990 Page Two STAFF RECOMMENDS COUNCIL• 1 AWARD SCHEDULES I, IA and IB TO MATICH CORP AT A COST OF $396 818. AWARD SCHEDULE II TO JEG FOR $94,122.50. AWARD SCHEDULE III TO MATICH CORP FOR $29,297 00. AWARD SCHEDULE IV TO ALL -PRO CONSTRUCTION FOR $30,983. 2 APPROPRIATE $140,473 FROM THE STREET FUND FOR BARTON ROAD STREET IMPROVEMENTS APPROPRIATE $100,946.50 FROM THE STORM DRAIN FUND FOR THE MIRADO AND MICHIGAN STORM DRAIN IMPROVE- MENTS. TS bt l BID SUMMARY - BIDS RECEIVED JANUARY 8, 1990 SCHEDULE BIDDERS NAME AIM AMOUNT MATICH CORP VANCE FONTANA PAVING Ha ALL -PRO I,IA,& IB $396,818 00 $491,959 30 $440,320 50 $409,830 00 No Bid ------------ II $110,206 00 $156,518 70 No Bid $ 94,122 50 No Bid ------------- III $ 29,297 00 $40,922 00 No Bid $ 41,500 00 $94,749 ----------- IV No Bid $53,140 84 No Bid $ 41,947 76 $30,983 22795 Barton Road Giand Terrace Cali is 92324-5295 Civic Center (714) 824-6621 Byron R Matteson Mayor Hugh J Grant Mayor Pro Tempore 3arbara Pfennighausen Jim Singley gene Carlstrom Council Members Thomas J Schwab City Manager W 0 12 375 S T A F F R E P O R T Date January 5, 1990 Meeting Date January 11, 1990 Subject Bids for several projects in the City of Grand Terrace The bids for several projects will be received on Monday, January 8, 1990 The bids for these projects and the recommendations for award will be made at the City Council meeting of January 11, 1990 The projects have been subdivided into schedules with the award possible to individual contractors for each of the schedules or deleting any of the schedules that the City Council may not wish to award The description of schedules and the corresponding engineer's estimate are tabulated below Cncnrhilo T Includes widening of Barton Road between Canal Street and Michigan Street, excepting the frontage of the parcel on northeast corner of Vivienda Avenue and Barton Road, where dedication of right-of-way was denied by the property owner It also includes the installation of traffic signal at Barton Road and Canal Street Schedule I -A Includes the widening of Canal Street along the frontage of parcel on the southwest corner of Canal and McClarren Streets The award of this schedule is subject to 1 City Council approval of the installation of improvements as consideration of dedication 2 Actual receipt of the grant deeds for the required dedication Schedule I-B This schedule provides for widening of the east side of Michigan Street for pedestrian walkway between DeBerry Street and the existing sidewalk The proposal includes a berm and traffic delineators between the vehicular and pedestrian traffic area Staff Report January 5, 1990 Page 2 Crhindiil a TT This schedule provides for improving drainage conditions on Michigan Street as follows 1 Improvements to Michigan Street along westerly side between Pico and Van Buren Streets These improvements are curb, gutter, sidewalk, driveway approaches and paving of westerly side of Michigan 2 Increasing the size of catch basin southerly of Van Buren 3 Removing existing pipe between westerly side of Michigan Street and the existing pipe at the easterly line of Wilden Pump property and replacing that pipe with a larger diameter pipe Schedule III This schedule includes construction of an open channel drainage ditch along the easterly side of Gage Canal, from Pico Street northerly to the existing channel which crosses Mirado, southerly of Van Buren Schedule IV Includes improvements on Mt Vernon Avenue along the frontage of Dr Terrell McDuffee's property This schedule provides bid items for all of the work to be completed, including those items which Dr McDuffee agreed to perform Including these items in the bid package would allow Dr McDuffee to determine if he wishes to have the work done by his own contractor or pay the City for the items he agreed to do The award of this schedule is contingent upon Receiving the grant deed from Dr McDuffee 2 Signing of the agreement by Dr McDuffee for completion of his portion of the work in the timely manner, or having the City's Contractor complete the work, Dr McDuffee to pay the City for the costs, or having the amount for the work for the costs of the work to be completed by Dr McDuffee as a lien against the property and collect it through the Tax Collector Attached is a copy of the Grant Deed and the agreement furnished to Dr McDuffee for his signature As of the date of this report, the Grant Deed and the agreement have not been delivered to the City Staff Report January 5, 1990 Page 3 Following is the Engineer's Estimate for the project, as described above Schedule I, I -A and I-B $578,775 00 Schedule II 78,712 00 Schedule III 116,000 00 Schedule IV 31.000 00 GRAND TOTAL $804,487 00 Based on the estimated costs for construction, following budget should be considered for all of the above projects Construction Costs Construction Contingency Total Construction and Contingency Other Costs Construction Staking Inspection Soils Testing Water Stock - 2 Shares Total Other Costs ESTIMATED TOTAL COSTS $804,487 00 80,449 00 $884,936 00 9,600 00 32,640 00 12,500 00 5,078 00 $ 59,818 00 $944,754.00 After receiving bids, the above costs will be adjusted to reflect the costs based on bids and a revised request will be presented to City Council The above amount is presented to you for your preliminary information MEMORANDUM DATES December 11, 1989 12-05 2451 TO Thomas Schwab, City Manager aM Joseph Kicak, City Engineer RE T R McDuffee - Mt Vernon Avenue Street Improvements ------------------------------------------------------------------- As per our conversation, attached please find the original of a proposed Agreement between Dr McDuffee and the City of Grand Terrace The Agreement provides for the following a 1 Dedication of the strip of land for widening of Mt Vernon Avenue 2 Timely completion of Dr McDuffee's portion of improvements to assure that City's contractor is not delayed resulting in claims by the contractor against the City Provisions for our contractor to complete the improvements in case Dr McDuffee fails to complete in timely manner and placing the costs of that portion of the work as a lien against subject property 4 Completion of landscaping along the frontage In addition, I am enclosing a copy of Grant Deed for parcel to be dedicated to the City I would recommend that Mr John Harper review the Agreement and Grant Deed before you forward to Dr McDuffee for signature JK dlk AGREEMENT This Agreement made and entered into by and between Terrell Ray McDuffee, and Celia Donaldson McDuffee, Trustees, hereinafter called the "OWNER' and City of Grand Terrace herein after called the "CITY WHEREAS, the OWNER of that certain parcel described in Exhibit "A" attached hereto, requested that CITY install portion of certain )rovements along the frontage of Owner's property as consideration for aedication, and WHEREAS, the OWNER hereby agrees t6 install certain portion of the improvements along the frontage of said property and WHEREAS, said improvements to be installed by each party are integral part of the street improvement along said frontage, as said improvements are shown on plan entitled 'Street Improvement Plan and Profile, Mt ,Vernon Avenue, Sta 25+62 15 to Sta 28+83 48" consisting of 1 sheet WHEREAS, the CITY is planning to award a Public Works contract for CITY'S portion of the improvements to a contractor, and WHEREAS, portion of work to be performed by the OWNER must be formed by the OWNER in a timely manner and in accordance with the `___ins and specifications for the work which has been prepared for soliciting a proposal for said project, and WHEREAS, the OWNER hereby acknowledges a receipt of plans and specifications for said project which set out the scope of work, quality standards and quantity for the improvements in total for the frontage of subject property, and WHEREAS, the portion of the work to be completed by the OWNER must be completed in accordance with said plans and specifications prior to the `k which is baing aNarueu by the CITY as Public Works Contract to its contractor, NOW THEREFORE, the OWNER agrees he shall perform the items of work in accordance with said plans and specifications and in accordance with the schedule as follows 1 Within seven (7) days after the Notice to Proceed the OWNER shall perform (a) Clearing and Grubbing as specified on Page SP 10 of Specifications (b) Earthwork and Import Material as specified on Page SP 11 of the Specifications (c) Relocation and/or removal of existing fences, as specified 2 Within or prior to twenty (20) days after the Notice to Proceed, the OWNER shall (a) Submit to City Planning Director a plan for irrigation and landscaping 3 Within sixty (60) days after the Notice of Completion is filed on CITY"S portion, the OWNER SHALL (a) Complete the installation of the irrigation and landscaping in accordance with the plan approved by the Planning Director IT IS FURTHER AGREED that if the OWNER does not complete the work as specified in accordance with said schedule, that the CITY may cause said work to be done, pay the costs of completing said work to the contractor performing said work and place the amount of the cots for said work as a lien against the property for which the frontage is to be improved IT IS FURTHER AGREED that a Grant Deed, for the property to be dedicated to the CITY, shall be executed by the OWNER, delivered to the -'Y for acceptance by the City Council prior to award of contract by the _ Y Legal Description of Land to be dedicated is attached hereto as Exhibit 'B APPROVED AS TO FORM CITY ATTORNEY DATE JUANITA BROWN CITY CLERK DATE TERRELL RAY MCDUFFEE TRUSTEE DATE CELIA DONALDSON TRUSTEE DATE BYRON R MATTESON MAYOR CITY OF GRAND TERRACED EXHIBIT "A" That portion of Lots 3 and 4, Block 3, Map of resubdivision of Grand Terrace Tract, County of San Bernardino, State of California, as per Licensed Land Surveyor's Map, recorded in Book 1, Record of Surveys, Page 33, records of said county, described as follows - ginning at a point in the center line of Mt Vernon Avenue as shown on said map, 220 25 feet north of the southeast corner of said Lot 3, extended east to the said center line, thence west 612 20 feet, thence north 20 degrees 01 minutes 30 seconds, west 187 62, feet more or less, to the north line of the tract conveyed by C C Patten and wife to Frederick A Kemp and Jessie M Kemp by deed recorded November 9, 1910 in Book 462 of Deeds, Page 174, thence east 151 62 feet, more or less, to the westerly corner of the triangular tract conveyed by I L Oakes and Alice A Oakes, his wife, to Frederick A Kemp and Jessie M Kemp by deed recorded November 11, 1910 in Book 456 of Deeds, Page 254, thence north 57 degrees 19 minutes, east, 267 65 feet, thence east 300 feet to the center line of said Mt Vernon Avenue, thence south along said center line, 321 35 feet to the POINT OF BEGINNING Except therefrom that portion acquired by the County of San Bernardino by Decree of Condemnation recorded May 9, 1960 in Book 5132, Page 197, rIficial Records, described as follows A strip of land 43 feet in width, the east line of said strip being the center line of Mt Vernon Avenue, said strip is bounded on the south by a line that is parallel with and 220 25 feet north of the south line of said Lot 3 extended to the center line of said Mt Vernon Avenue, said strip is bounded on the north by a line that is parallel with and 429 20 feet north of said south line DEDICATION OF MOUNT VERNON AVENUE EXHIBIT "B" LEGAL DESCRIPTION A strip of land, forty-four (44') feet in width The easterly Viine of said strip being the center line of Mt Vernon Avenue, and westerly line being parallel with and forty-four (44') feet westerly, measured at right, from said center line of Mt Vernon Avenue Said Forty-four (44') foot strip is a portion of that certain parcel described in Document Number 82-010619, Records of San Bernardino County, State of California Order No Fscrow No Loan No WHEN RECORDED MAIL TO City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 SPACE ABOVE THIS I INF Pno ec--, ,. MAIL TAX STATEMENTS TO -_ DOCUMENTARY TRANSFER TAX $ Computed on the consideration or value of property conveyed OR Computed on the consideration or value less hens or encumbrance remaining at time of sale signature of Declarant or Agent determining tax — i Irm Name GRANT DEED FOR A VALUABLE CONSIDERATION receipt of which Is hereby acknowledged Terrell Ray McDuffee and Celia Donaldson McDuffee, Trustees hereby GRANT(S) to C1tV of Grand Terracp a Mtin, r-, r,a 1 EMERGENCY PLAN THE CITY OF GRAND TERRACE EMERGENCY OPERATIONS Volume 1 Base Plan ACKNOWLEDGMENTS The issuance of this document culminates the efforts of many dedicated individuals It took these dedicated volunteers an extensive amount of time to research and generate a document of this nature It is with great pleasure that I thank the following Emergency Operations Committee members for their assistance in writing this document, Mike Harris, Jim Hodder, and Cindy Williams In addition, thanks and much appreciation to Ann (Nancy) Schweiner for word processing, Gary Parks for editorial support, and Teresa Thomas for graphic support Finally, I would like to thank the families of the Emergency Operations Committee members for their support and assistance Edward B L Chairman, Emergency Operations Committee CONTENTS a I INTRODUCTION APurpose..... ... ... .. 1 B Scope.. 2 C Document Revision and Control 3 D Authorities and References.. 6 1 Jurisdictional 6 2 Inter -Jurisdictional ... 6 E Hazard Analysis .. 7 1 Risk Analysis 8 2 Planning Factors 8 3 Resources 9 F Organization of Document 13 II. OPERATIONAL CONCEPTS A General 14 B The Emergency Period 16 C Concept of Local Operations 17 1 MODE I 19 3 MODE II 20 4 MODE III 20 5 MODE IV 21 D Emergency SeuLors 21 E. Training and Exercises 26 III. DIRECTION AND CONTROL A Introduction 27 B Organization Discription 27 1 ICS Modular System .. 29 C Alert and Mobilization 32 D Facilities 34 E Communications 38 IV ROLES AND RESPONSIBILITIES A Introduction 39 B Duty Statement Checklist 42 1 Command Staff Position 45 2 Line Organization 48 GLOSSARY .. GL-1 1 FIGURES 1 Change Authorization Form 5 2 San Bernardino County Map 10 3 Riverside County Map 11 4 Grand Terrace Area Map 12 5 Local Operational MODE Resources 24 6 Operational Area Map 25 7 EOC Functional Organization 31 8 Floor Plan Building 3 (EOC) 36 9 Floor Plan City Hall 37 10 Planning Section 40 11 Operations Section 41 12 Logistics Section 43 13 Finance Section 44 ATTACHMENTS A Grand Terrace City Ordinance 10 A-1 B EOC Organization Notification Procedure B-1 APPENDICES A Emergency Organization Call List BA-1 11 CHANGE AUTHORIZATION CONTROL SHEET Use this control sheet to record the Change Authorizations (CA) changes to this document CA NO SECTION POSTED BY 111 FORWARD This document is designed to provide the basis for future disaster response planning To provide uniformity in disaster plans, common text was used to describe standard practices at all levels of government with as little change as possible This plan does not apply to normal day-to-day emergencies and the well established and routine procedures used in coping with such emergencies Instead, the operational concepts reflected in this plan focus on potential large-scale disasters which can generate unique situations requiring unusual responses Such disasters pose ma3or threats to life and property and can impact the well- being of large numbers of people The plan should be considered as a preparedness document -- intended to be read and understood before an emergency It is designed to include the city as part of the county and statewide emergency management system I Organization The Emergency Operations Plan is contained in three volumes Volume I is the "Base Plan", Volume II "Guidelines", and Volume III the "Operational Handbooks " The blueprint for this document structure is illustrated on the following page Information supporting the Base Plan is contained in Attachments and associated Appendices Volume II consist of the operating Guidelines Supporting documentation for a specific Guideline is provided in an Appendix(es). Additional supportive material to an Appendix is provided as an Attachment to the Appendix Volume III consist of field operating Handbooks utilized during the disaster II Pagination Throughout this document there is the "typical" Arabic pagination iv in the lower center of each page In Volume I each page is identified as V-N where V is the volume number and N is the page number in consecutive order Attachments to Volume I are identified with a letter designator and are paginated as 1A-N, where A is the attachment letter and N is the page number Volume II and III are similarly paginated The Volume II Guidelines are each identified with a specific letter designator and are paginated as VG-N, where V is the volume number, G is the guideline letter, and N is the page number If a guideline has supplemental information then it is provided as an Appendix and is paginated as, VGA-N, where the A in the appendix number If the Appendix has supporting details they are provided in an Attachment and are paginated as, VGAa-N, where the a is the attachment number Volume III are stand alone field operating handbooks which are self-contained documents for specific positions These handbooks are each identified with a specific letter designator and are paginated as, VH-N, where V is the volume number, H is the handbook letter, and N is the page number v DOCUMENT BLUEPRINT VOLUME I BASIC PLAN 1A1-1 I �►PAGE NUMBER 1-O-APPENDIX ID o ATTACHMENT ID No VOLUME NUMBER VOLUME 'wI GUIDELINES 2-1 GUIDELINE A 2A-1 APPENDIX 1 2A1-1 ATTACHMENT A 2A1A-1 2A1 A-1 I �---►PAGE NUMBER ATTACHMENT ID APPENDIX ID GUIDELINE ID VOLUME NUMBER VOLUME III OPERATIONAL HANDBOOKS 3A-1 I �—►PAGE NUMBER —� HANDBOOK ID o VOLUME NUMBER SECTION ONE I INTRODUCTION A PURPOSE The City of Grand Terrace will be subjected to any number of natural or man made disasters which may threaten citizens and property In the case of certain disasters, many citizens may be severely injured or killed, and areas of the city may sustain wide spread damage and destruction Since elected city officials have the prime responsibility of the citizens' safety under these conditions, the city must achieve three specific objectives They are to, 1) reach and maintain an acceptable state of preparedness in order to minimize the adverse effects of an emergency, 2) ensure that response efforts are comprehensive, effective, and coordinated, and 3) that recovery and reconstruction is rapid, cost effective, and performed in a manner which will minimize the impact of 'uture disasters under similar conditions. The purpose of this plan is to provide the ( information which will allow the city to achieve these objectives An emergency plan is only the first step in dealing with any potential emergency situation that may impact the city Facilities, equipment, personnel, citizen involvement, operational agreements, and emergency management capabilities must all be established and maintained prior to the occurrance of any emergency Although some of these items may not logically fit the format of an emergency plan they will be identified to ensure a detailed understanding in providing for the citizens during emergency situations The Plan should be reviewed annually by concerned citizens, city officials and emergency service providers to ensure that it is accurate, current, and capable of full implementation 1-1 Operational testing of procedures, facilities, and equipment, identified in this plan, must be conducted on a regular basis to ensure the preparedness of our citizens, governmental officials, and resources. Basic assumptions utilized in the development of this plan are as follows 1 The functions required in emergency response will be essentially the same in any emergency, short of evacuation or crisis relocation 2. Coordinated direction and control guidelines provided in this plan can be applied to any emergency response activity 3 The average family or resident will be able to care for its own needs for a period of 72 hours following a disaster 4. Grand Terrace will continue to be a contract city without significant reserves of personnel or equipment on site, and may therefore require improvisation and/or volunteer labor for emergency reaction 5. Local government will retain direction and control of its personnel and resources and martial law will not be invoked by either state or federal authorities B. SCOPE , This plan provides the precedures, guidelines, and information necessary for the Pre -Emergency preparation, the Emergency Period response, and the early Recovery phase. The plan does not address long-term ecomonic recovery or the reconstruction of the city 1-2 C DOCUMENT REVISION AND CONTROL Revisions or changes to the information presented herein may be initiated by any interested individual. The initiator should submit a written request for change to the Emergency Operations Committee (EOC) Chairman The EOC shall perform the following upon receipt 1. For each change request, prepare a Change Authorization Form, EOC 100 (Figure 1) A record of all Change Forms, approved or reDected, shall be maintained by the EOC Secretary 2 Prepare a draft of the required changes or additions 3. Coordinate review of each proposed change with the EOC, any agency or agencies affected by the proposed change, and obtain concurrence signatures These concurrences shall be recorded on the first page of the sub3ect plan or guideline 4 Complete the Change Form, release for publication, and make appropriate disposition When released, an approved change will be issued either as change pages, a complete new plan, or guidelines with approval signatures 1-3 THIS PAGE INTENTIONALLY LEFT BLANK 1-4 ., . IDATE 5 CA NO. GRAND TERRACE EMERGENCY PLAN INITIAL RESPONSE DATE REVISION DATE ABSTRACT DESCRIPTION OF CHANGE REASON FOR CHANGE DISPOSITION. CHANGE REJECTED. REASONS. CHANGE RELEASED FOR PUBLICATION EOC SECRETARY DATE EOC 100 Change Authorization Form FIGURE 1 1-5 D. AUTHORITIES AND REFERENCES The California Emergency Services Act is the basic legislation which provides extraordinary emergency powers and authority for state and local governments. Operations outlined in this plan will be conducted in accordance with that enabling legislation, and with legislation, ordinances, plans and agreements listed below The authorities and references listed herein establish the legal basis for emergency preparedness and response, however, the listings below are not all inclusive 1 JURISDICTIONAL Grand Terrace City Ordinance 10, An Urgency Ordinance of the City Council of the City of Grand Terrace Relating to Emergency Organization and Functions, attached as Attachment A to this basic plan Every proclamation of a local emergency by appropriate authority within ( Grand Terrace, provides additional authority and becomes incorporated herein The procedures for issuing a local proclamation of emergency are detailed in Volume II Guideline A Appendix 10 2 INTER -JURISDICTIONAL FEDERAL Federal Disaster Relief Act of 1974 (Public Law 93-288 as amended), Federal Civil Defense Act of 1950 (Public Law 81-920 as amended), and Public Law 84-99 (U.S Army Corps of Engineers - Flood Fighting) STATE• California Emergency Services Act (Chapter 7 or Division 1 of Title 2 of the Government Code), California Natural Disaster Assistance Act, California Emergency Plan, Disaster Assistance Procedural Manual (published by 1-6 California Office of Emergency Services), California Emergency Resources Management Plan, California Master Mutual Aid Agreement with supporting Mutual Aid Agreements; California Law Enforcement Mutual Aid Plan and Fire Mutual Aid Plan COUNTY San Bernardino County Ordinance 2758, Office of Public Safety, San Bernardino County Ordinance 2823, Emergency Services Organization, and San Bernardino County Emergency Management Plan E. HAZARD ANALYSIS The following list identifies those potential hazards and emergencies which may occur within the city of Grand Terrace The definition of the term used above each column is. (1) HAZARD A list of those situations which may arise within the geographical boundaries of Grand Terrace (2) RISK FACTOR. Each potential hazard is divided into three risk factors - Low, Moderate, or High These factors indicate whether there is a risk of occurance in the City, and the potential of the risk. HAZARD NATURAL DISASTERS Fire Flood Landslide Earthquake 1-7 RISK FACTOR Moderate Low Low High Tsunami Low MAN-MADE DISASTERS Hazard Material Accident Moderate (including Freeway and Rail) Aircraft Accident Moderate Enemy Attack High Civil Disturbances Low 1. RISK ANALYSIS The map in figure 2 presents the San Bernardino County Area 2 high risk hazard locations The map in figure 3 likewise presents those hazards in Riverside County Based on these maps appropriate planning can be performed to best respond to an incident within our surrounding communities. Figure 4 was developed as graphic representation of those potential hazards within the city of Grand Terrace 2 PLANNING FACTORS The essential factor upon which this plan is based is the requirement that city emergency responses must be compatible with emergency response planned by county, state, and federal agencies As a member of the master mutual aid agreement and other mutual aid pacts, city plans must be based on the mutual aid system In addition, this plan is based on the integrated emergency management, all response during disaster situations will be centralized with all responders under one emergency management system, which is the Incident Command System The Incident Command System is explained in Section III, Direction and Control, paragraph B, Organization Description. 3 RESOURCES Emergency Resource Management is that process which brings about the effective management of the resources deemed essential to response and recovery in regard to maDor disaster situations Emergency Resource Management is a constant, ongoing process during Analysis, Mitigation, Preparation, Response, and Recovery phases of emergency management Cost factors for utilization and expenditure of resources in response to emergencies are of critical importance, therefore, the Emergency Resource Management Program must be recorded and documented in great detail An additional planning factor which will affect the capabilities of emergency responders, is the fact that emergency resources are themselves vulnerable to disasters situations. This factor brings about the most critical aspect of Emergency Resource Management, during the response to ma3or disasters, there will not be sufficient resources available to meet the needs The Emergency Resource Management Program must, therefore, identify the shortfalls and establish a support system which will provide back-up resources at an early stage The details of the Emergency Resource Management Program are contained in Guideline A, Appendix 4, Resource Management Cost accounting procedures are contained in Guideline A, Appendix 5, Fiscal Operations. 1-9 A m O \1 7 f y ` O (.t. K �1 FOO THt_.. SL c �FONT—NA AREA 2 HAZARD ?NAP HIGH RISK HAZARD LOCATIC`fS If here Is a HIGH RISK of occurance of known hazard within O11a AREA It is depicted on this map by the eapective symbol HAZARD IART)IOUAKt OAYAGE MAZAROOUa YATtRIALS SPILL[ FLOOOIX(2 LAHOSLIOF ti } L OLE)rAO- OM tf .� O MUSCOY 1 >iIGHLA++a Ar \ I DEL ROSA SAN SERNARDIMO"` t , E w�Gr�Axo^- ' LI \ I cR=tP e `FA t s:n IT FU L'C I NORTONIAF3 � � I I 4YLIsOL Ha_aR0 SYMBOL THROUO„OUT -HE AREA THROUGHOUT THE AREA AIRCRAF- ACCIOEMTS /, WILDLARO FIRES l� Y� 1 4�� } MU CL£AR ATTACX .� 1 RAILROAD ACC OEM-3 SLOOMTIGTON COL -ON 1 I ' a LUOOMA Ay w It-- �. f 1 SROO 0 i SAR-OM RO PELDLANCS O-K 3LE �/ LChia >IAWR�y YUCAPA SL GRAND LNG . TERRACE Y 7A r S TI Atac.0 its �" oAxs,r F CiR�:f' �. PAL � r ICY CAN � ' YUCATA 1_ ' TO BE SUPPLIED Riverside County Map FIGURE 3 4�- F ORGANIZATION OF DOCUMENT This document consists of two volumes Volume 1 is the base plan which covers operational concepts, direction and control, and roles and responsibi- lities Volume 2 contains the operational and emergency situation guidelines The Operational guidelines provided are A Managing Emergency Operations B Business, Industry, & Utilities C Coroner Operations E Evacuation F Fire Services G Disaster Support Groups H Public and Environmental Health Services I Shelter Operations K Volunteer Personnel L Law Enforcement N Emergency Medical Services 0 Search and Rescue P Public Works R Neighborhood Self -Help S Schools Volume III contains field operating handbooks which are self-contained documents covering specific operational positions or functions These are written such that they can be effectively used during the emergency operation 1-13 SECTION TWO H OPERATIONAL CONCEPTS A GENERAL For planning purposes, the State of California Office of Emergency Services (OES) has established four MODEs of emergency response, based on the severity of the situation and the local resources available for response The City of Grand Terrace will operate under similar Operational Concepts as the OES for MODES of disaster operations MODE I A minor to moderate emergency wherein the resources within the impacted area are adequate and available, a local emergency may or may not be proclaimed All agencies and departments operate in accordance with routine day-to-day procedures Normal, routine emergencies are managed in a decentralized manner by the impacted jurisdiction The emergency organization shall be placed in a state of increased rediness if the situation appears to elevate to a MODE II disaster MODE II A moderate to severe emergency wherein the resources of the impacted area are insufficient and mutual aid may be required on a regional or state wide basis, a local emer envy will be proclaimed a State of Emergency has been requested Emergency Operations will be conducted on a centralized basis, coordinated by the County Emergency Organization In general, the County is able to cope with the situation without extensive mutual aid resources MODE III A major to catastrophic emergency wherein all resources within the county are committed and extensive state or federal assistance is required, a State of Emergency has been proclaimed a Presidential Declaration of Major Disaster or Emergency has been requested May be a single large event or a combination of serveral small events All emergency operations are conducted centrally, at the County E O C The County will initiate all/any extraordinary measures required to resolve problems and situations as they arise MODE IV A State of War Emergency The situation is essentially the same as MODE III Plans must be made with the consideration that personnel movement will be more severely limited during a State of War Emergency Military support cannot be expected and a higher degree of control by the state and its agencies will be in effect Although a condition can occur which will be a MODE III disaster when discussed on a regional basis, conditions will vary greatly from one specific location to another Indeed, even within a jurisdiction the extent of disaster will vary from one function to another, for example, a destroyed hospital may put a city in "MODE III" medically, while still having adequate Law Enforcement personnel ("MODE I") It is important for emergency response personnel to keep this potential for varying "MODEs" in mind during relief operations When a catastrophic event occurs, local authorities within damaged areas will use available resources to protect life and property and alleviate suffering and hardship on individuals If local resources prove to be inadequate or are exhausted, assistance will be requested from other areas Jurisdictions in areas sustaining little or no damage will provide support to affected areas Where situations are beyond the capability of local government, requests for resources and other support will be made to the County Director (Sheriffs Office) When such support requirements cannot be met by county resources, the county will request state assistance through the State OES B THE EMERGENCY PERIOD The emergency period considered in this Plan begins with the occurrence of an event which elevates the city's operational MODE posture and continues until such time as emergency actions are no longer necessary The overall emergency period may be considered as consisting of three overlapping phases identified as follows * Immediate Emergency Phase This phase begins with the occurrence of the disaster Whenever a disaster condition exists, local officials should immediately place emergency plans into full effect and take remedial actions Such actions might include initial situation/damage assessment, establishing casualty collection points for emergency medical treatment, search and rescue and othe actions essential to saving lives and protecting property * Sustained Emergency Phase As early lifesaving and property -protecting actions continue, attention can be given to other priority activities Emphasis should be on actions to sustain displaced persons and secure dangerous areas Activity during this phase includes more definitive medical treatment, operation of Mass Care Facilities, registration of displaced persons and reuniting of family members, and detailed damage assessment * Recovery Phase This phase is the period during which operations will be directed at recovery and rehabilitation of the affected area and its population C CONCEPT OF LOCAL OPERATIONS A local emergency may be proclaimed only by the City Council The Mayor or City Manager may proclaim a local emergency subject to ratification by council within seven days Whenever an emergency condition is found to exist, the City Council shall meet as soon as possible The place of meeting need not be within the city The meeting may be called by the Mayor or by a majority of the council members Should there be only one member available, that one may call and hold said meeting and perform acts to reconstitute the governing body Should all members of the City Council be unavailable, temporary officers shall be appointed to serve until regular or standby members become available or until the election of a new member Temporary officers shall be appointed by , a The Chairman of the Board of Supervisors of San Bernardino County, b The Chairman of the Board of Supervisors of another county within 150 miles of the City of Grand Terrace, or c The Mayor of any city within 150 miles of the city of Grand Terrace, beginning with the nearest and most populated city and ending with the furthest and least populated As used in this plan, "unavailable" means that an officer is either killed, missing or so seriously injured, as to be unable to attend meetings and otherwise perform their duties Any question as to whether a particular officer is available should be settled by the City Council or any remaining available member The operating environment in which the city functions during varying emergency situations are defined in four (4) MODEs Each MODE, shown in figure 5, and the initial sequence of events for that condition are described in the following paragraphs Although it may be inferred by the increasing MODE of resources depicted in figure 2 that the operations must progress through each MODE (i e MODE 1 to 2 to 3), the emergency situation may not necessarily allow this to occur The city officials may, based upon the situation, declare a MODE 3 condition or any lower MODE if appropriate 1 MODE I MODE I is the normal mode for day-to-day operations under non -emergency conditions Departments and Staff operate according to normal administrative procedures Routine and small emergency operations will be conducted by the contracted County agencies in a decentralized manner according to procedures and guidance established by the City for this level of operations' The EOC will generally not be operated while emergency response is at MODE I The Director of Emergency Services may open the EOC on limited basis during MODE I operations if he deems it necessary During this pre -emergency period, the city will analyze the area and population at risk, develop and/or update emergency plans, compile resource data for post -disaster response, and train and exercise emergency staffs in response procedures It is from this operating posture that the city officials will elevate the operational level, after evaluating the emergency situation Once the evaluation is made, the city officals can establish any one of the next two (2) higher operational MODEs MODE IV will only be declared by the federal government Once the "city government" has declared a MODE I operation and the Director of Emergency Services wishes to open the EOC, the EOCS shall be called to the EOC The EOCS will then be briefed on the current status of the emergency Once briefed, the EOCS will establish a Control Center operation, and begin data gathering procedures in order to assist the "city government" in situation evaluation and decision making Further Emergency Operations Committee Staff responsibilities are defined in section IV 2 MODE II MODE II denotes that an increased level of preparedness and/or operational readiness is required MODE II can be initiated in advance of an emergency when there is some level of warning MODE II can also be used under emergency conditions in which City/County resources are being applied to one or more emergency situations Once a MODE II operation has been declared, the EOCS shall be called to the EOC The EOCS will establish a Control Center operation, and begin data gathering procedures in order to assist the "city government" in the situation evaluation and decision making Staffing and hours will be determined, on an as neeeded basis Decentralized dispatch will be continued, however, any resource commitments over some pre -established level will be coordinated by the Director of Emergency Services A local emergency proclamation may be proclaimed under this condition Further Emergency Operations Committee Staff responsibilities are defined in section IV 3 MODE III MODE III means a major to catastrophic emergency wherein all resources within the city are commuted This condition requires the mutual aid of outside agencies, 1 e , from the surrounding communities, County, State, or Federal OES A local State of Emergency has been proclaimed, a State of Emergency may also have been proclaimed, a State of Emergency may also have been proclaimed by the County The EOCS shall be called to the EOC The EOCS will then be briefed on the current status of the emergency Once briefed, the EOCS will establish a Control Center operation and begin data gathering procedures in order to assist the "city government" in situation evaluation and decision making Staffing and hours will be determined, on an as needed basis All emergency operations will be conducted centrally for the City of Grand Terrace at the city EOC Extensive mutual aid assistance will be made through the County EOC Further Emergency Operations Committee Staff responsibilities are defined in section IV 4 MODE IV A State of War Emergency The situation is essentially the same as MODE III Plans must be made with the consideration that personnel movement will be more severely limited during a State of War Emergency The city/county EOCs will receive a great deal more guidance from the federal government through State EOS and the federal EBS MODE IV will only be declared by the federal government D EMERGENCY SECTORS The city has been divided into four operational sectors, figure 6 Each of these sectors will have designated areas for medical treatment facilities with air-lift operations and designated Mass Care facilities, (church, schools, etc ) Operationally, an Emergency Sector Coordinator will work in concert with the Crime Prevention Block Captains and the Incident Commander through an EOC communications link in establishing direction and control of the emergency situation within his/her sector THIS PAGE INTENTIONALLY LEFT BLANK 1-23 MODE RESOURCES IV I SAME AS MODE III III CITY STAFF + EOC STAFF + MUTUAL AID + STATE and/or FEDERAL AID II CITY STAFF + EOC STAFF + MUTUAL AID I CITY STAFF + EOC STAFF (IF REQUIRED) LOCAL OPERATIONAL MODE RESOURCES FIGURE 5 1-24 1-25 0 E TRAINING AND EXERCISES To ensure maximum effectiveness is obtained for the planning effort, personnel must be trained and plans tested. Biennial exercises will be conducted to evaluate major portions of emergency response capabilities, to develop and maintain key skills, and to identify and correct preparedness deficiencies They include mobilization of personnel and resources at a level which is adequate to verify the capability to respond Scenarios vary such that all major elements of this Plan are involved Provisions for unannounced alerting drills and for exercises outside of regular business hours have been made For each exercise, a plan will be developed which states o The date, time period, place, and participating r organization, o The simulated events, o A time schedule of real and simulated events; o A narrative summary describing the conduct of the exercises or drill; and o A description of the logistics needed for providing advance materials to official observers 1-26 SECTION THREE III DIRECTION AND CONTROL A INTRODUCTION This section establishes basic policies for direction and control of the EOC response to an emergency condition It defines the emergency organization by which direction and control will be exercised. It also describes the operational aspects of response, which are: o Alert and Mobilization, o Facilities, and o Communications Establishing direction and control is the most important factor leading to an effective recovery from the disaster Therefore, implementation of this section is the highest priority task following the notification of the EOCS In establishing the direction and control organization, a clearly defined chain of command is necessary for a coordinated response which minimizes redundancy and omission B ORGANIZATION DESCRIPTION The Management structure and system for conducting the multi -disciplinary operation will be the Incident Command System (ICS) as adopted by the San Bernardino County EOC The ICS, because of it's standardized organizational structure and common organizational and operational terminology, provides a useful and flexible management system that is particularly adaptable to incidents involving multi -3urisdictional 1-27 response. The ICS provides the flexibility to rapidly activate and establish an organizational form around the functions that need to be performed The ICS basic organizational structure consists of five principal sections, which normally would be activated for a ma3or incident The Sections are Incident Command, Planning, Operations, Logistics, and Finance Although functionally the same, the terminology used in the Grand Terrace organization differs slightly The Grand Terrace emergency organization is under the direction of the Director of Emergency Services Since the Director of Emergency Services serves as the Incident Commander there are four (4) functional sections within the EOC organization as shown in Figure 7 The Sections are Planning, Operations, Logistics, and Finance The chief of each functional unit is a member of the Director's General Staff and will report to the Director of Emergency Services The specialized functions of liaison, safety, and public information do not normally require large staffs and are therefore not included in the four ma3or functions of the 1-28 organization. Liaison, safety, and information personnel work as staff persons to the Director of Emergency Services and are collectively known as the Command Staff As seen in figure 7 the staffing of the EOC, private sector personnel with important emergency response roles will be an active part of this cities organization at the EOC 1 ICS Modular System There are a number of specific tasks that fall into the four ma]or functions that must be performed during any emergency condition. The various tasks are assigned to one of the four organizational functions." Tasks within each function are sub -divided into position assignments While specific tasks are not moved from one position to another, it is possible for an individual to perform the task of one or more positions on minor incidents For example, within the Planning Unit, a Resource Unit Leader might J also serve as a Documentation Unit Leader if the incident work load permits Three rules must be followed when applying the modular system a. All tasks must be performed b If a subordinate position is not filled the next position up is responsible for the completion of the task. 1-29 Example• If the Communication Unit Leader does not fill a Dispatchers position, the Logistics Section Chief must then perform the Dispatching task. C. If an individual performs additional tasks for a position other than his own, those tasks must be performed independently, so that they can be assigned to another individual should the incident escalate 0 a 0 1-30 0 PLANNING SECTION CHIEF (1,2,3,4) CITY COUNCIL (1,2,3,4) DIRECTOR OF EMERGENCY SERVICES (1,2,3,4) OPERATIONS SECTION CHIEF (1,2,3,4) LOGISTICS SECTION CHIEF (1 ,2,3,4) LINE ORGANIZATION COMMAND STAFF INFORMATION OFFICER (2,3,4) LAISON OFFICER (2,3,4) SAFETY OFFICER (2,3,4) NOTE Number provided in parentheses indicate MODE of operation EOC FUNCTIONAL ORGANIZATION FIGURE 7 FINANCE SECTION CHIEF (2,3,4) 1-31 C ALERT AND MOBILIZATION The City will notify all members of the Emergency Operations Center Staff (EOCS) upon elevating the operational MODE beyond pre -emergency conditions The EOCS, after being briefed by the City Government on the status of the emergency condition, will establish the EOC and make further team notification All notification procedures and personnel lists are provided in Attachment B The State of California has had a long-standing policy of local government control of disaster response within its Durisdiction It is in keeping with this policy that the emergency organization is based The highest ranking elected official (e g , the Mayor) has overall responsibility for directing disaster response This official is the local Emergency Director and is supported by a staff which usually consists of department heads or deputies The Director usually delegates responsibility for day-to-day work to a Coordinator, who has been delegated authority in disaster response In the case of the City of Grand Terrace, the City Manager assumes the role of Director of Emergency Services The City Manager shall be responsible for the executive direction of those actions that must be taken to protect life and property, and alleviate suffering and hardship on individuals during and after emergencies. His responsibilities shall include but not be limited to• (1) Collect, collate, evaluate, and disseminate situation information 1-32 (2) Direct, coordinate, and support emergency operations. (3) Prevent or limit loss of life and damage to property. (4) Care for distressed people, treat, register, and care for casualties, search for and rescue trapped and marooned persons, register and care for displaced persons; receive and answer inquiries, receive an4 distribute supplies (5) Maintain law and order, including the control of sensitive and hazardous areas and the movement of people (6) Implement health measures, including identification and disposition of the dead. i (7) Post hazardous areas, erect safety barricades, demolish hazardous structures, and clear debris (8) Prevent, control, and suppress fires (9) Maintain, restore, activate, and operate essential facilities and systems (10) Procure, control, allocate, distribute, and use essential supplies and equipment (11) Recruit and allocate available manpower for disaster control and relief activities 1-33 I D FACILITIES The Emergency Operations Center (EOC) is located in Building 3 of City Hall It is from this facility that all emergency operations are directed and coordinated The EOC will also be the local control point for logistics, including relief supplies, as well as the medical treatment and transportation control point Figure 8 illustrates the physical layout of Building 3 and identifies the primary function associated with each area The Situation Status room is the heart of the EOC It is here that emergency res;-)onse strategy is planned This room contains maps, situation and resource displays and files The Communications room contains all the vital communication links with the county, state, and federal agencies as well as all field operations within Grand Terrace An intercom system between the EOC and City Hall has also been provided to keep City Council and the News media informed Other rooms within the EOC are used for storage of supplies and for the caring and feeding of EOC personnel This facility has a 5 kilowatt diesel powered generator which allows the EOC to operate in a stand- alone mode In addition, capabilities exist between Building 3 and City Hall to provide power, generated at the EOC, to a limited area within City Hall Other emergency response facilities such as; schools, churchs, etc may also be required as necessary. 1-34 Figure 9 illustrates the floor plan for the north-east corner of City Hall The room labeled Lounge/EOC will be utilized, as an extention of Building 3, during ma3or emergencies as a situation status/public information area By using the intercom system between Buildinq 3 and the Lounge/EOC the EOC personnel, City Council, and the city staff/resources can be kept fully appraised of the emergency condition Like Building 3 the City Hall also has a diesel powered generator which provides power to a limited area within the facility when a commercial power failure occurs 1-35 i FLOOR PLAN CITY HALL FIGURE 9 r�L 1-37 E. COMMUNICATIONS All functional groups associated with an EOC must be tied together through a common system to manage emergency information. This system is the communications 'link with primary and secondary systems available The Grand Terrace EOC will be so equipped to allow communications with Federal, State, County, surrounding cities, and all Grand Terrace field operations Each communications contact with the EOC will be logged to maintain a historical data base for the emergency situation All resource requests will be assigned to a priority class, given a specific message number, and transferred to the group(s) having responsibility for the type of assistance requested This control allows the Emergency Director to periodically review unanswered requests for resources in a timely, effective manner Detailed configurations and procedures are documented in Guideline A, Appendix 2 1-38 SECTION FOUR IV ROLES AND RESPONSIBILITIES A INTRODUCTION The diagrams to follow provide the "potential" structure for the emergency incident The actual structure depends upon the scope and intensity of the emergency, and each position shown need not be utilized for every incident. However, incidents will be much easier to manage if as many positions as possible are filled and working PLANNING SECTION This Section, figure 10, is headed by the Planning Section Chief and is structured into several Units, depending upon the needs of the incident Situation Assessment and Resources Status are examples of the kinds of Units which may be formed within this Section The Planning Section collects and analyzes all data regarding incident operations, develops alternatives for tactical action plans, conducts planning meetings and prepares the incident action plan for incidents which will require extended operations OPERATIONS SECTION This Section, figure 11, is headed by an Operations Section Chief, who is responsible for the management of all incident tactical activities On multi -disciplinary incidents, the Operations Section Chief may have deputies The Operations Section can be subdivided into Branches, e g , Law Branch, Fire Branch, and Medical Branch, etc Branches may be further divided into divisions and smaller units Staging areas for resources are also under the management of this Section 1-39 NOTE Number provided in parentheses indicate MODE of operation. PLANNING SECTION Figure 10 1-40 OPERATIONS SECTION CHIEF (1,2,3,4) BRANCH STAGING AREA AIR OPERATIONS DIRECTORS MANAGERS) 1 DIRECTOR (1,2,3,4) (AS NEEDED) (3,4) DIVISION/GROUP SUPERVISOR (1,2,3,4) RESOURCES (1,2,3,4) NOTE Number provided in parentheses indicate MODE of operation OPERATIONS SECTION Figure 11 1-41 I LOGISTICS SECTION This Section, figure 12, is headed by the Logistics Section Chief, and is responsible for meeting the logistical needs of the Operations Section This can include procuring equipment and supplies, providing food and medical support to incident assigned personnel, and meeting the transportation requirements of the incident The Logistics Section can be divided into Branches and Units as the situation requires FINANCE SECTION This Section, figure 13, will be activated at an incident when required for purposes of maintaining records on personnel and equipment time, for providing payments to vendors for supplies and equipment usage, and for determining the cost considerations or various alternative strategies associated with incident planning , B DUTY STATEMENT CHECKLIST Director of Emergency Services The Director of Emergency Services (D E S ) is responsible for incident operations within the city including the development and implementation of strategic decisions The Director of Emergency Services works with the Mayor and City Council to keep them informed of incident related activities. The Director of Emergency Services manages the Emergency Operations Center (EOC) and acts as a liaison between the Council and the EOC staff 1-42 NOTE Number provided in parentheses indicate MODE of operation LOGISTICS SECTION Figure 12 1-43 FINANCE SECTION CHIEF (1,2,3,4) TIMEANDCOST PROCUREMENT COMPENSATION UNIT LEADER UNIT LEADER AND CLAIMS (2,3,4) (2,3,4) UNIT LEADER(2,3 4) NOTE: Number provided in parentheses indicate MODE of operation FINANCE SECTION Figure 13 1-44 The following identifies the ma]or duties associated with this position: (1) Assess the situation and select EOC level of operation (2) Activate needed elements of EOC organization (3) Brief Command Staff and Section Chiefs. (4) Authorize release of information to news media (5) Manage EOC operations (6) Maintain contact with the Mayor and Council as needed (7) Maintain a unit log 1 COMMAND STAFF POSITIONS Information Officer The Information Officer is responsible for the formulation and release of information about the incident to the news media and to other agencies and organizations The following identifies the ma3or duties associated with this position (1) Obtain a briefing from the D.E S (2) Establish an information center as needed (3) Arrange for work space, materials and staffing as needed (4) Prepare initial information summary as soon as possible after your arrival (5) Observe constraints on the release of information as imposed by the D E.S (6) Release information to the media (7) Provide/Post information to the City Council and EOC Staff 1-45 f (8) Provide escort services to the media and VIPs (9) Respond to special requests for information. (10) Maintain a unit log and other records as directed Safety Officer The Safety Officer is responsible for monitoring and assessing hazardous and unsafe situations and developing measures for assuring personnel safety The Safety Officer will correct unsafe acts or conditions through the normal chain of command, although the Safety Officer may exercise an emergency authority to stop or prevent any unsafe act when immediate action is required The following identifies the ma3or duties associated with this position (1) Obtain a briefing from the D E S (2) Identify hazardous situation associated with the incident and EOC operations. (3) Participate in planning meetings (4) Review action plans and include safety messages as needed (5) Exercise emergency authority to stop or prevent unsafe acts (6) Investigate accidents (7) Maintain a unit log and other reports as directed Liaison Officer The Liaison Officer serves as a point of contact for assisting and cooperating agencies The following identifies the ma3or duties associated with this position (1) Obtain a briefing from the D.E S 1-46 (2) Provide a point of contact for assisting and cooperating agencies (3) Identify agency representatives form each agency who is involved in the incident or in its support. (4) Respond to request from EOC or Incident Staff for inter -organizational contacts 1-47 2. LINE ORGANIZATION a. PLANNING SECTION Planning Section Chief The Planning Section Chief, a member of the D E S's General Staff, is responsible for the collection, evaluation, dissemination and use of information about the incident and the status of resources Information is needed to; 1) Understand the current situation 2) Predict the probable course of incident events and 3) Prepare strategies and control operations plans for the incident The following identifies the major duties associated with this position• (1) Obtain a briefing from D E.S , (2) Activate needed planning section units (3) Establish information requirements and reporting schedules (4) Supervise planning section units. (5) Brief planning section personnel. (6) Conduct planning meetings (7) Supervise the preparation of an incident action plan (8) Assemble information on alternative strategies. (9) Compile and display incident status information. (10) Request specialized/technical assistance as needed (11) Provide an incident traffic plan (12) Maintain incident records and document activities (13) Ensure that incident related informational needs of the city and cooperators are met. 1-48 I (14) Prepare recommendations for the release of resources. Resource Unit Leader The Resource Unit Leader is responsible for a) Establishing all incident check -in locations, b) The processing of resource status change information, c) the preparation and maintenance of displays, charts and list which reflect the current status and location of all resources assigned to the incident or EOC, and d) to maintain a master check -in list of resources assigned The following identifies the mayor duties associated with this position (1) Report to Planning Section chief, obtain briefing and instructions (2) Establish a check -in function. (3) Prepare and maintain a resource status summary display. (4) Brief unit personnel and assign duties. (5) Participate in planning section meetings. (6) Provide information about assigned resources as needed. (7) Complete unit log and other reports as directed Resource Recorders 9 Resource Recorders are needed at each check -in location to ensure that incoming resources are accounted for A recorder may also be needed at the EOC for maintaining resource status displays and other duties. The following identifies the maDor duties associated with this position 1-49 (1) Obtain a briefing from the Resource Unit Leader (2) Obtain work materials (3) Record and transmit check -in information to the Resource Unit Leader. (4) Assist in the preparation of formal written action plans. Situation Unit Leader The Situation Unit Leader is responsible for the collection and organization of status information for display and use by Incident personnel The following identifies the mayor duties associated with this position (1) Obtain a briefing from the Planning Section Chief (2) Prepare and maintain EOC incident status displays (3) Assign duties to unit personnel { (4) Collect incident situation status as soon as possible and continue until completion of the incident (5) Prepare predictions about incident activities as requested (6) Post data on display at regular intervals (7) Provide photographic and map services. (8) Prepare traffic plan (9) Maintain a unit log and other reports as directed Display Processor The Display Processor is responsible for the display of incident status information obtained from field observers and other sources. 1-50 N The following identifies the major duties associated with this position (1) Obtain a briefing and assignment from the Situation Unit Leader. (2) Obtain work materials an determine work area (3) Assist Situation Unit Leader in analyzing and evaluating field reports (4) Develop required displays in accordance with time limits for completion. Field Observer The Field Observer is responsible for the collection of information from personal observation and the providing this information to this Situation Unit Leader The following identifies the major duties associated with this position (1) Obtain a briefing from the Situation Unit Leader (2) Determine the following a location of assignment b type of information required c time limits for completion d method of communication e method of transportation (3) Obtain necessary supplies and materials (4) Perform field observation duties as instructed (5) Report immediately and observe condition which may cause danger or be a safety hazard to personnel Documentation Unit Leader The Documentation Unit Leader is responsible for. a) Maintaining accurate and complete incident files, b) 1-51 Provide duplication services, and c) pack and store all files and reports as the completion of demobilization The following identifies the maDor duties associated with this position (1) Obtain a briefing from the Planning Section Chief (2) Establish a work area (3) Establish and organize incident files (4) Establish duplication service and respond to request (5) Retain and file copies of all forms and reports (6) Accept and file reports and forms submitted by other units. (7) Check for accuracy and completeness of records submitted (8) Prepare incident documentation response as directed Technical Specialist Technical Specialists are advisors with special skills needed to support the Incident Activities Specialist Most commonly work in the planning section but maybe assigned to any unit needing expert advise b LOGISTICS SECTION Logistics Section Chief The Logistics Section Chief is responsible for providing facilities, services, and materials in support of the incident The Logistic Section Chief is a member of the General Staff and as such participates in developing and implementing the Incident Action Plan 1-52 The following identifies the major duties associated with this position (1) Obtain a briefing from D E S. (2) Plan organization of logistics section (3) Brief Logistics Section personnel. (4) Participate in preparation of the incident action plan (5) Identify service and support requirements for planned or expected operations (6) Provide input to and review the communication plan (7) Ensure the completion of the communications plan (8) Advise the D.E.S and General Staff on current support and services capabilities. (9) Manage the Logistic Section units Communication Unit Leader The Communications Unit Leader is responsible for developing plans for the effective use of incident communications equipment and facilities, installing and testing of communications equipment, supervision of the Communications Center, distribution of communication equipment and the maintenance and repair of communications. The following identifies the major duties associated with this position (1) Obtain a briefing from the Logistics Sections Chief (2) Advise on communications capabilities/ limitations (3) Prepare and implement an incident communications plan (4) Establish and operate the Communication Center (5) Establish appropriate communications distribution and maintenance system. 1-53 (6) Provide technical information as needed. (7) Supervise communication unit activities (8) Maintain records on all communications equipment as appropriate. (9) Maintain a unit log and other reports as directed Dispatcher The Dispatcher is responsible to receive and transmit radio and telephone messages among and between personnel of the incident and support organizations The following identifies the ma]or duties associated with this position (1) Obtain a briefing and assignment from the Communications Unit Leader. (2) Determine the following: a. location of assignment b. communications procedures c frequencies in use d equipment status (3) Receive and transmit messages (4) Maintain records as directed. Facilities Unit Leader The Facilities Unit Leader is responsible for the layout and activation of all incident related facilities. Each logistical support facility (le , Evacuation Center) will be assigned a manager who will report to the Facilities Unit Leader. Operational activities at facilities such as staging areas are under the control of the Operations Chief 1-54 The following identifies the ma3or duties associated with this position (1) Obtain a briefing from the Logistics Section Chief. (2) Determine requirements of each facility to be established (3) Prepare layouts of all facilities (4) Activate needed facilities (5) Provide facility managers. (6) Maintain a unit log and other records as directed. Facility Manager The Facility Manager is responsible for the operation and maintenance of an assigned facility The operational activities of some facilities will be the responsibility of the operations sections. The following identifies the ma]or duties associated i with this position: (1) Obtain a briefing from the Facility Unit Leader (2) Obtain work materials (3) Operate facility as directed (4) Keep the Facilities Unit Leader advised of facility status Food Unit Leader The Food Unit Leader is responsible for determining the feeding requirements at all facilities; menu planning, determining cooking facilities required, food preparation, serving and providing portable water and the general maintenance of all food service areas i 1-55 0 The following identifies the major duties associated with this position: (1) Obtain a briefing from the Logistics Section Chief. (2) Determine the number of facilities to be serviced and the number of persons assigned to each. (3) Obtain necessary materials and supplies. (4) Prepare menus. (5) Ensure that sufficient portable water is available. (6) Ensure the appropriate health and safety measures are taken (7) Supervise cooks and other personnel (8) Keep an inventory of food items (9) Maintain a unit log and other records as directed. Supply Unit Leader The Supply Unit Leader is responsible for ordering personnel, equipment and supplies, receiving and storing all supplies, maintaining an inventory and servicing non -expendable supplies and equipment The following identifies the major duties associated with this position. (1) Obtain a briefing from the Logistics Section Chief (2) Determine the type and amount of supplies en route (3) Order supplies, equipment and personnel as directed (approved by D.E.S ) (4) Maintain an inventory of equipment and supplies (5) Service reusable equipment (6) Maintain a unit log and other reports as directed. 1-56 Ground Support Unit Leader The Ground Support Unit Leader is responsible for: a) Providing support services for vehicles an other motorized resources, b) Providing transportation services, and c) Implementing the traffic plan The following identifies the ma]or duties associated with this position. (1) Obtain a briefing from the Logistic Section Chief (2) Implement traffic plan (3) Support out of service resources (4) Provide transportation services (5) Arrange for and activate fueling, maintenance, and repair of ground resources. (6) Maintain a unit log and other reports as directed C. FINANCE SECTION Finance Section Chief The Finance Section Chief is responsible for all financial and cost analysis aspects of the incident and for supervising members of the finance section The following identifies the ma3or duties associated with this position: (1) Obtain a briefing from the Director of Emergency Services (2) Brief Finance Section personnel (3) Attend planning meetings 1-57 (4) Ensure that all personnel time records are maintained (5) Ensure that all obligation documents initiated are completed. Time and Cost Unit Leader The Time and Cost Unit Leader is responsible for the processing and recording of personnel time records. The Unit Leader is also responsible for collecting all cost data, performing cost effectiveness analysis and providing cost estimates and cost saving recommendations. The following identifies the major duties associated with this position (1) Obtain a briefing from the Finance Section Chief. (2) Determine requirements for time recording (3) Ensure that daily time records are maintained (4) Obtain and report all incident related cost data (5) Prepare incident cost summaries (6) Make recommendations for cost savings to the Finance Section Chief (7) Maintain a unit log and other reports as directed Procurement Unit Leader The Procurement Unit Leader is responsible for administering all financial matters pertaining to vendor contracts. The Unit Leader is also responsible for maintaining equipment time records. The following identifies' the major duties associated with this position 1-58 (1) Obtain a briefing from the Finance Section Chief (2) Obtain city procurement procedures (3) Establish contacts with supply vendors (4) Interpret contracts and agreements and resolve claims or disputes within delegated authority (5) Complete procurement records prior to unit demobilization. (6) Maintain a unit log and other records as directed Compensation/Claims Unit Leader The Compensation/Claims Unit Leader is responsible for investigating workers compensation claims and other claims against the city The unit will document all claims and complete necessary reports The following identifies the maDor duties associated with this position (1) Obtain a briefing from the Finance Section Chief (2) Investigate claims of worker in3ury and other actions or accidents which might result in claims against the city. (3) Document all investigations. (4) Complete necessary reports for each claim (5) Complete a unit log and other reports as directed d. OPERATIONS SECTION Operations Section Chief The Operations Section Chief, a member of the General Staff, is responsible for the management of resources assigned to field operations on the incident The t 1-59 Operation Chief coordinates the activities of the various operational branches in their efforts to implement the incident action plan The following identifies the major duties associated with this position (1) Obtain a briefing from the Director of Emergency Services (2) Assist in the development of the incident operational plan (3) Brief and assign operational personnel in accordance with the incident operational plan (4) Supervise operations (5) Determine needs and request additional resources (6) Report information about unusual circumstances to the Director of Emergency Services/EOC (7) Complete a unit log and other reports as directed Branch Director Branch Directors are responsible for the supervision of a functional or geographic supervision of a functional or geographic section of the Incident Operations In most cases operations will be divided into functional branches (le fire, law enforcement, engineering) functional branches are normally supervised by an assigned agent of the responsible agency (le , fire, sheriff). The following identifies the major duties associated with this position: (1) Obtain a briefing from the Operations Section Chief. (2) Assist in the development of branch operational plans. 1-60 (3) Assign and supervise work task (4) Report to Operation Chief when it is necessary to modify the incident operations plan (5) Maintain contact with home agency as needed. (6) Maintain a unit log and other records as directed Division/Group Supervisor The Division/Group Supervisor is responsible for the implementation of the assigned portion of the incident action plan, the assignment of resources with in the division, and the reporting of status information concerning control operations and resources The following identifies the ma]or duties associated with this position: (1) Obtain a briefing from the Branch Director (2) Implement the Incident Action Plan within the division (3) Identify resources assigned to the division (4) Brief personnel (5) Advise the Communications Leader of changes in resources status (6) Submit information on situation status as requested (7) Maintain a unit log and other records as directed Staging Area Manager The Staging Area Manager is responsible for managing all activities within a staging area The following identifies the maDor duties associated with this position: (1) Obtain a briefing from the Operations Section Chief 1-61 (2) Establish staging area layout. (3) Determine any support needs for equipment, feeding, sanitation and security (4) Post areas for identification and traffic control (5) Request maintenance service for equipment at staging areas as needed (6) Respond to request for resource assignment from the Operations Section Chief or other approved source (7) Report status changes of resources (8) Maintain staging area in an orderly condition (9) Maintain a unit log and other reports as directed Air Operations Director The Air Operations Director is responsible for preparing the Air Operations portion of the Incident action Plan The plan will address all agencies restrictions that have an operational impact on the incident air operations. The plan will also address the steps to be taken to coordinate the various aircraft involved in the incident The Air Ops Director is also responsible for ensuring the logistical support of incident assigned aircraft The following identifies the maDor duties associated with this position (1) Obtain a briefing from the Operations Section Chief (2) Organize preliminary air operations (3) Request declaration of cancellation of restricted air space area (FAA reg 91.91) (4) Participate in preparation of the Incident Action Plan (5) Perform operational planning for air operations (6) Determine coordination procedures between air units and ground branches. 1-62 (7) Schedule approved flights of non -incident aircraft into restricted air space. G (8) Coordinate activities with agencies providing aircraft (9) Maintain a unit log and other reports as directed 1-63 GLOSSARY GLOSSARY -A- AERIAL RECONNAISSANCE An aerial assessment of the damaged area which includes gathering information on the level and extent of damage and identifying potential hazardous areas for on -site inspections -C- CASUALTY COLLECTION POINT (CCP) A location within a jurisdiction which is used for the assembly, triage (sorting), medical stabilization, and subsequent evacuation of casualties It may also be used for the receipt of incoming medical resources (doctors, nurses, supplies, etc.) Preferably the site should include or be adjacent to an open area for use as a helicopter pad CRISIS RELOCATION The organized relocation of people, in time of international crisis, from areas that are potentially at high risk from the direct effects of nuclear weapons to lower risk areas, and their reception, care and protection in such areas CRITICAL FACILITIES Facilities that are essential for maintaining the health, safety, and overall well-being of the public following a disaster (e.g , hospitals, police and fire department buildings, utility facilities, etc.) May also include buildings that have been 1-GL-1 I designated for use as mass care facilities (e g., schools, churches, etc ) " DEBRIS The remains of something broken down or destroyed Broken fragments from the destruction of a building or other ob]ects Includes, but not limited to, fragments of rock, stone, masonry, branches or parts of trees, parts or hulks of autos, any collection or compilation of useless waste DEBRIS REMOVAL For purposes of this plan, debris removal refers only to the physical relocation of materials which must be removed in order to enhance life saving efforts DECONTAMINATION/CONTAMINATION CONTROL Radioactive Materials The reduction (normally by removal) of contaminating radioactive material from a structure, area, person, or ob]ect Decontamination may be accomplished by treating (e.g , washing down or sweeping) the surface so as to remove the contamination Contamination control is accomplished by isolating the area or ob3ect and letting the material stand so that the radioactivity is decreased as a result of natural decay Contaminated material may be covered to prevent redistribution and/or to provide shielding 1-GL-2 E Other Hazardous Materials Decontamination consists of I contaminants and/or changing their innocuous substances. How extensive be, depends on a number of factors being the type of contaminants : harmful the contaminant, the more e decontamination must be. Less har7 require less decontamination. Combi the correct method of doffing equipment, and the use of site i cross -contamination from protective equipment to personnel, and one ai Lyrically removing chemical nature to decontamination must the most important evolved. The more tensive and thorough .ul contaminants may ing decontamination, arsonnel protective )rk zones minimizes clothing to wearer, .a to another The exact procedure to use must be determined after evaluating a number of factors specific to the incident DIRECTION AND CONTROL (EMERGENCY MANAGEMENT) The provision of overall operational control and/or coordination of emergency operations at each level of the Emergency Organization, whether it be the actual direction of field forces or the coordination of ]oint efforts of governmental and private agencies in supporting such operation DISASTER ASSISTANCE CENTER (DAC) A facility Dointly established by the Federal and State Coordinating Officers within or ad3acent to a disaster impacted area to provide disaster victims a "one -stop" service in meeting their emergency and/or rehabilitation needs It will usually be staffed by representatives of local, state, and federal governmental agencies, private service organizations and certain representatives of the private sector. 1-GL-3 DISASTER SERVICE WORKER Includes public employees and any unregistered person impressed into service during a State of War Emergency, a State of Emergency, or a Local Emergency by a person having authority to command the aid of citizens in the execution of his duties. It does not include any member registered as an active fire fighting member of any regularly organized volunteer fire department, having official recognition, and full or partial support of the county, city, town or district in which such fire department is located om EMERGENCY (State Definition - Also see Local Emergency and State of Emergency) A disaster situation or condition of extreme peril to life and/or property, resulting from other than war or labor controversy, which is or is likely to be beyond local capability to control without assistance from other political entities ELECTROMAGNETIC PULSE (EMP) A large amount of energy is released by the detonation of a high altitude nuclear weapon. A small proportion of this energy appears in the form of a high intensity, short duration, electromagnetic pulse (EMP), somewhat similar to that generated by lightning. EMP can cause damage or malfunction in unprotected electrical or electronic systems. When nuclear weapons are detonated at high altitudes, EMP damage can occur essentially instantaneously over very large areas. All unprotected communications equipment is susceptible to damage or destruction by EMP, including broadcast stations, radios, televisions, car radios, and battery -operated portable transistor radios 1-GL-4 EMERGENCY (Federal Definition) Any hurricane, tornado, storm, flood, high water, wind -driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mud slide, snowstorm, drought, fire, explosion, or other catastrophe in any part of the United States which requires federal emergency assistance to supplement state and local efforts to save lives and protect public health and safety or to avert or lessen the threat of a ma3or disaster EMERGENCY BROADCAST SYSTEM (EBS) A system that enables the President and federal, state and local governments to communicate with the general public through commercial broadcast stations in the event of a war -caused emergency or, in some cases, large natural disaster. EBS uses the facilities and personnel of the broadcast industry under rules and regulations of the Federal Communications Commission EMERGENCY OPERATING CENTER (EOC) A facility used for the centralized direction and/or coordination of emergency operations. An effective EOC must provide adequate working space and be properly equipped to accommodate its staff, have a capability to communicate with field units and other EOC's and provide protection commensurate with the proDected risk at its location EMERGENCY OPERATIONS Comprises all actions taken during the emergency period to protect life and property, to care for affected people, and to temporarily restore essential community services 1-GL-5 i EMERGENCY OPERATIONS CENTER STAFF (EOCS) A minimum contingent of key emergency response personnel who, at the time of an emergency, will assist the Director of Emergency Services in the evaluation and the response to an emergency situation. The EOC staff will be called to the emergency operations center, briefed by the Director of Emergency Services, and upon direction will begin activation of EOC operations at the appropriate level The EOC staff will consist of the following positions from the EOC functional organization 1 EOC Committee Chairman 2 Communications Officer 3 Incident Commander(s) 4 Logistics Chief 5 Operations Chief 6 Planning Chief 7. Finance Chief EMERGENCY ORGANIZATION Civil government augmented or reinforced during an emergency by elements of the private sector, auxiliaries, volunteers, and persons impressed into service EMERGENCY PERIOD Begins with the recognition of an existing, developing, or impending situation that poses a potential threat to a community It includes the warning (where applicable) and impact phase and continues until immediate and ensuing effects of the disaster no longer constitute a hazard to life or threat to property 1-GL-6 EMERGENCY PLANS Those official and approved documents which describe principles, policies, concepts of operations, methods and procedures to be applied in carrying out emergency operations of rendering mutual aid during emergencies These plans include such elements as continuity of government, emergency functions of governmental agencies, mobilization and application of resources, mutual aid, and public information EMERGENCY PUBLIC INFORMATION Includes emergency information bulletins or notices and disaster assistance releases directed at saving lives It includes instructions to and/or for evacuation, preventing further in]ury or damage, and advising the public of emergency health, safety, and welfare operation, facilities, and programs Emergency public information may include, but is not limited to, the following general categories of information economic assistance and emergency housing; traffic bulletins, and general information on disaster operations, programs, services,and facilities EVACUEE An individual who moves or is moved from a hazard area to a less hazardous area with anticipation of return when the hazard abates r -F- FEDERAL AGENCY (FEDERAL DEFINITION) Any department, independent establishment, governmental corporation, or other agency of the execution branch of the 1-GL-7 federal government, including the United States Postal Service, but not including the American Red Cross. FEDERAL DISASTER ASSISTANCE Provides in -kind and monetary assistance to disaster victims, state, or local government by federal agencies under the provision of the Federal Disaster Relief Act and other statutory authorities of federal agencies FIRST AID STATION A location within a mass care facility or Casualty Collection Point where first aid may be administered to disaster victims -H- HAZARD A potential or existing source of danger to persons or to property, identified within a political subdivision, that may create a health or safety problem and possibly cause personal in3ury or property damage during emergency or post -emergency periods. HAZARD AREA A geographically identifiable area in which a specific hazard presents a potential threat to life and property 1-GL-8 11 -I - INCIDENT COMMAND SYSTEM (ICS) A system designed for the on -scene management of emergencies resulting from fires and other natural or man -caused emergencies ICS can be used during serious multidisciplinary (fire, law, medical) emergencies or for operations involving a single jurisdiction with single or multiagency involvement, or multl3urisdiction/ multiagency involvement. -L- LOCAL EMERGENCY (State Definition) The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of a county, city and county, or city, caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake or other conditions, other than conditions resulting from a labor controversy, which conditions are likely to be beyond the control of the services, personnel, equipment, and facilities of the political subdivision and require the combined forces of political subdivisions to combat MAJOR DISASTER (Federal Definition) Any hurricane, tornado, storm, flood, high-water, wind -driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mud slide, snowstorm, drought, fire, explosion, or other catastrophe in any part of the United States which, in the determination of the President, causes damage of sufficient severity and magnitude to warrant major disaster assistance under the Federal Disaster Relief Act, above and beyond emergency 1-GL-9 services by the Federal Government, to supplement the efforts and available resources" of states, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby. MASS CARE FACILITY A location such as a school at which temporary lodging, feeding, clothing, registration, welfare inquiry, first aid, and essential social services can be provided to disaster victims during the immediate/sustained emergency period MASTER MUTUAL AID AGREEMENT (STATE DEFINITION) The California Disaster and Civil Defense Master Mutual Aid Agreement made and entered into by and between the State of California, its various departments and agencies, and the various political subdivisions of the state MEDICAL SELF-HELP The medical treatment provided citizens and emergency forces i care MULTI -PURPOSE STAGING AREA (MSA) for the sick and in3ured by n the absence of professional A temporary facility established by the State Office of Emergency Services within, or adDacent to, affected areas It may be supported by mobile communications and personnel provided by field or headquarters staff from state agencies, as well as personnel from local ]urisdictions throughout the state 1-GL-10 MUTUAL AID AGREEMENT An agreement in which two or more parties agree to furnish resources and facilities and to render services to each and every other party of the agreement to prevent and respond to any type of disaster or emergency. MUTUAL AID REGION (STATE DEFINITION) A subdivision of the state emergency services organization, established to facilitate coordination of mutual aid and other emergency operations within an area of the state consisting of two or more countries (operational areas) MUTUAL AID STAGING AREA A temporary facility established by the State Office of Emergency Services within, or adDacent to, affected areas. It may be supported by mobile communications and personnel provided by field or headquarters staff from state agencies, as well as personnel from local Durisdictions throughout the state RADIO AMATEUR CIVIL EMERGENCY SERVICE (R A C E S ) The Radio Amateur Civil Emergency Service (R.A.0 E.S.) is governed by Part 97, Subpart F, of the FCC rules and regulations Under these rules, the R A.0 E S is a branch of the Emergency Management communications system, operated by the local government emergency organization R.A.0 E S systems are exclusively for emergency management purposes and under exclusive control of emergency management authorities During emergencies, 1-GL-11 R A.C.E S. operations have priority over casual amateur operations RADIOACTIVE FALLOUT The process or phenomenon of the gravity -caused fallback to earth's surface of particles contaminated with radioactive materials form a cloud of this matter formed by a nuclear detonation. The term is also applied in a collective sense to the contaminated particulate matter itself The early (or local) fallout is defined, somewhat arbitrarily, as those particles which reach the earth within 24 hours after a nuclear explosion Delayed (worldwide) fallout consists of the smaller particles which ascend into the upper troposphere and into the stratosphere and are carried by the winds to all parts of the earth. Delayed fallout is brought to earth mainly by rain or snow, over extended periods ranging from months to years with relatively little associated hazard RECOVERY (STATE DEFINITION) Post -emergency period actions and reactions taken by and within a political subdivision to rebuild its socioeconomic base and tc ensure permanence of its sociopolitical structure RESCUE, HEAVY Rescue not requiring use of heavy lifting, prying, or cutting operations and not more than one rescue team to accomplish in one hour. 1-GL-12 RESCUE, LIGHT Rescue not requiring use of heavy lifting, prying, or cutting operations and not more than one rescue team to accomplish in one hour RESCUE TEAM Four or five personnel organized to work as a unit One member is designated team leader RESCUE VEHICLE, HEAVY A mobile unit equipped to support two or more rescue teams involved in heavy rescue operations RESCUE VEHICLE, LIGHT A mobile unit equipped to support one rescue team involved in light rescue operations RESPONSE (STATE DEFINITION) Emergency period actions and reactions taken by and within a political subdivision to preserve lives, to prevent in3uries, to protect the health, safety and property of persons, and generally to restore the political subdivision to its pre -emergency condition 1-GL-13 r SEARCH Systematic investigation of presence and/or location I immobilized, or missing. SELF-HELP -S- area or premises to determine the of persons entrapped, in3ured, concept describing self-reliance and sufficiency within an dverse environment and limited or no external assistance ERVICE n organization assigned to perform a specific function during an mergency. It may be one department or agency if only that rganization is assigned to perform the function, or it may be omprised of two or more normally independent organizations rouped together to increase operational control and efficiency uring the emergency MANAGER An individual who provides for the internal organization, administration, and operation of a shelter facility. STANDARD OPERATING PROCEDURES (SOP) A set of instructions having the force of a directive, covering those features of operations which lend themselves to a definite or standardized procedure without loss of effectiveness 1-GL-14 I STATE EMERGENCY ORGANIZATION The agencies, boards, and commissions of the executive branch of state government and affiliated private sector organizations. STATE OF EMERGENCY (State Definition) The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, earthquake or other conditions, other than conditions resulting from a labor controversy or conditions causing a "state of war emergency", which conditions, by reason of their magnitude, are or are likely to be beyond the control of the services, personnel, equipment, and facilities of any single county, city and county, or city and require the combined forces of a mutual aid region or regions to combat STATE OF WAR EMERGENCY (STATE DEFINITION) The condition which exists immediately, with or without a proclamation thereof by the Governor, whenever the state or nation is directly attacked by an enemy of the United States, or upon the receipt by the state of a warning from the federal government that such an enemy attack is probable or imminent STATE OPERATIONS CENTER (SOC) A facility established by the State Office of Emergency Services Headquarters for the purpose of coordinating and supporting operations within a disaster area, and controlling the response efforts of state and federal agencies in supporting local governmental operations The SOC will be staffed by 1-GL-15 representatives of state and federal agencies and private organizations, and will have the capability of providing a communications link to a Joint Emergency Operating Center established on the periphery of a disaster area and to any Mobile Emergency Operating Centers established in the disaster area -V- VOLUNTEERS Individuals who make themselves available for assignment during an emergency These people may or may not be part of a previously organized group 1-GL-16 ATTACHMENT A ATTACHMENT A GRAND TERRACE CITY ORDINANCE 10 ORDINANCE NO 10 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE RELATING TO EMERGENCY ORGANIZATION AND FUNCTIONS The City Council of the City of Grand Terrace does ordain as follows Section 1. Purposes The declared purposes of this ordinance are to provide for the preparation and carrying out of plans for the protection of persons and property within this city in the event of an emergency, the direction of the emergency organization, and the coordination of the other public agencies, corporations, organization, and affected private persons Section 2 Definition As used in this ordinance, "emergency" shall mean the acetal or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this city caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake, or other conditions, including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment, and facilities of this city, requiring the combined forces of other political subdivisions to combat Section 3 Disaster Council Membership The City of Grand Terrace Disaster Council is hereby created and shall consist of the following A The mayor, who shall be chairman 1A-1 t B The director of emergency services, who shall be vice chairman C The assistant director of emergency services D. Such chiefs of emergency services as are provided for a current emergency plan of this city, adopted pursuant to this ordinance. E Such representatives of civic, business, labor, veterans, professional, or other organizations having an official emergency responsibility, as may be appointed by the director with the advice and consent of the city council Section 4 Disaster Council Powers and Duties It shall be the duty of the City of Grand Terrace Disaster Council, and it is hereby empowered, to develop and recommend for adoption by the city council, emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements The Disaster Council shall meet upon call of the chairman or, in his absence from the city or inability to call such meeting, upon call of the vice chairman Section 5. Director and Assistant Director of Emergency Services A. There is hereby created the office of director of emergency services. The City Manager shall be the director of emergency services. B There is hereby created the office of assistant director of emergency services, who shall be appointed by the director Section 6 Powers and Duties of the Director of Emergengy Services A The director is hereby empowered to: (1) Request the city council to proclaim the existence or threatened existence of a "local emergency" if 1A-2 the city council is in session, or to issue such proclamation if the city council is not in session. Whenever a local emergency is proclaimed by the director, the city council shall take action to ratify the proclamation within 7 days thereafter or the proclamation shall have no further force or effect (2) Request the governor to proclaim a "state of emergency" when, in the opinion of the director, the locally available resources are inadequate to cope with the emergency (3) Control and direct the effort of the emergency organization of this city for the accomplishment of the purposes of this ordinance. (4) Direct cooperation between and coordination of services and staff of the emergency organization of this city; and resolve questions of authority and responsibility that may arise between them (5) Represent this city in all dealings with public or private agencies on matters pertaining to emergencies as defined herein (6) In the event of the proclamation of a "local emergency" as herein provided, the proclamation of a "state of emergency" by the Governor or the Director of the State Office of Emergency Services, or the existence of a "state of emergency," the director is hereby empowered - (a) To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency, provided, however, such rules and regulations must be confirmed at the earliest practicable time by the city council, (b) To obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of life and property and to bind 1A-3 the city for the fair value thereof and, if required immediately, to commandeer the same for public use, (c) To require emergency services of any city officer or employee and, in the event of the proclamation of a "state of emergency" in the county in which this ci-cy is located or the existence of a "state of war emergency," to command the aid of as many citizens of this community as he deems necessary in the execution of his duties; such persons shall be entitled to all privileges, benefits, and immunities as are provided by state law for registered disaster service workers, (d) To requisition necessary personnel or material of any city department or agency; and (e) To execute all of his ordinary power as City Manager, all of the special powers conferred upon him by this ordinance or by resolution or emergency plan pursuant hereto adopted by the city council, all powers conferred upon him by any statute, by any agreement approved by the city council, and by any other lawful authority B The director of emergency services shall designate the order of succession to that office, to take effect in the event the director is unavailable to attend meetings and otherwise perform his duties during an emergency Such order of succession shall be approved by the city council. C The assistant director shall, under the supervision of the director and with the assistance of emergency service chiefs, develop emergency plans and manage the emergency programs of this city, and shall have such other powers and duties as may be assigned by the director. 1A-4 Section 7. Emergency Organization. All officers and employees of this city, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations, and persons who may by agreement or operation of law, including persons impressed into service under the provisions of Sec. 6 A(6)(c) of this ordinance, be charged with duties incident to the protection of life and property in this city during such emergency, shall constitute the emergency organization of the City of Grand Terrace Section 8 Emergency Plan The City of Grand Terrace Disaster Council shall be responsible for the development of the City of Grand Terrace Emergency Plan, which plan shall provide for the effective mobilization of all of the resources of this city, both public and private, to meet any condition constituting a local emergency, state of emergency, or state of war emergency; and shall provide for the organization, powers and duties, services, and staff of the emergency organization Such plan shall take effect t upon adoption by resolution of the city council Section 9 Expenditures Any expenditures made in connection with emergency activities, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the City of Grand Terrace Section 10 Punishment of Violations It shall be a misdemeanor, punishable by a fine of not to exceed five hundred dollars ($500), or by imprisonment for not to exceed six months, or both, for any person, during an emergency to A. Willfully obstruct, hinder, or delay any member of the emergency organization in the enforcement of any lawful rule or regulation issued pursuant to this ordinance, or in the performance of any duty imposed upon him by virtue of this ordinance 1A-5 B. Do any act forbidden by any lawful rule or regulation issued pursuant to this ordinance, if such act is of such a nature as to give or be likely to give assistance to the enemy or to imperil the lives or property of inhabitants of this city, or to prevent, hinder, or delay the defense or protection thereof. C. Wear, carry, or display, without authority, any means of identification specified by the emergency agency of the State Section 11 Repeal of Conflicting Ordinances. Under the provisions of Sec 8668 (a) of the California Emergency Services Act, existing civil defense and disaster ordinances will remain in full force and effect until revised, amended, or revoked; therefore the existing ordinances should be expressly repealed by number In subsequent revisions of a city emergency services ordinance, the following proviso should be included in the repealing section in order to preserve existing rights and privileges: t "Provided, that it is the intent of the city council in enacting this ordinance that it shall be considered a revision and continuation of the ordinance repealed by this ordinance, and the status of volunteers shall not be affected by such repeal, nor shall plans and agreements, rules and regulations, or resolutions adopted pursuant to such repealed ordinance be affected by such repeal until amended, modified, or superseded as provided in this ordinance " Section 12 Urgency This Ordinance is hereby declared an urgency measure necessary for the immediate protection and preservation of the public peace, safety, health and welfare of persons and property within the City of Grand Terrace The facts establishing the necessity for such urgency measure are these That the City is authorized by Government Code Section 50022 9 to adopt by reference County 1A-6 l codes and ordinances, that the City of Grand Terrace has no laws in effect at the present time, and to preserve the public peace, health and safety it is necessary that this Ordinance take effect immediately. Section 13 Effective Date. This ordinance shall become effective immediately. Section 14. SeverabilitV If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this ordinance are declared to be severable DATED this 18th day of January, 1979 1A-7 ATTACHMENT B ATTACHMENT B EOC ORGANIZATION NOTIFICATION PROCEDURE I. PURPOSE To provide procedures necessary for the deployment of the Grand Terrace Emergency Organization II SCOPE This procedure will provide the initial action required by the city when an emergency situation occurs which requires resources outside the normal compliment of city staff III CONDITIONS AND SITUATIONS A EMERGENCY MODES The Emergency Operations Center (EOC) will be staffed and operated at various levels, dependent upon the scope and intensity of the disaster being managed EOC operations at each MODE are as follows. MODE I MODE I is the normal mode for day-to-day operations under non -emergency conditions Departments and Staff operate according to normal administrative procedures Routine and small emergency operations will be conducted by the contracted County agencies in a decentralized manner according to procedures and guidance established by the City for this level of operations The EOC will generally not be operated while emergency response is at MODE I The Director of Emergency Services may open the EOC on a limited basis during MODE I operations if he deems it necessary 1B-1 During this pre -emergency period, the city will analyze the area and population at risk, develop and/or update emergency plans, compile resource data for post -disaster response, and train and exercise emergency staffs in response procedures It is from this operating posture that the city officials will elevate the operational level, after evaluating the emergency situation Once the evaluation is made, the city officials can establish any one of the next two (2) higher operational MODES MODE IV will only be declared by the federal government MODE II MODE II denotes that an increased level of preparedness and/or operational readiness is required MODE II can be initiated in advance of an emergency when there is some v level of warning MODE II can also be used under emergency conditions in which City/County resources are being applied to one or more emergency situations Once a MODE II operation has been declared, the Emergency Operations Committee Staff (EOCS) shall be called to the EOC The ROCS will then be briefed on the current status of the emergency. Once briefed, the EOCS will establish a Control Center operation, and begin data gathering procedures in order to assist the "city government" in the situation evaluation and decision making Staffing and hours will be determined, on an as needed basis Decentralized dispatch will be 1B-2 continued, however, any resource commitments over some preestablished level will be coordinated by the Director of Emergency Services A local emergency proclamation may be proclaimed under this condition. MODE III MODE III means a major to catastrophic emergency wherein all resources within the r city are committed. This condition requires J the mutual aid of outside agencies, 1 e , from the surrounding communities, County, State, or Federal OES A local State of Emergency has been proclaimed, a State of Emergency may also have been proclaimed by the County The EOCS shall be called to the EOC The EOCS will then be briefed on the current status of the emergency Once briefed, the EOCS will establish a Control Center operation, and begin data gathering procedures in order to assist the "city government" in situation evaluation and decision making Staffing and hours will be determined, on an as needed basis All emergency operations will be conducted centrally for the City of Grand Terrace at the city EOC facility Coordination of requested County supplied resources will be through the County EOC. Extensive mutual aid assistance will be made through the County EOC MODE IV A State of War Emergency The situation is essentially the same as MODE III Plans must be made with the consideration that personnel movement will be more severely limited during a State of War Emergency The city/county 1B-3 EOCs will receive a great deal more guidance from the federal government through State OES and the Federal EBS. MODE IV will only be declared by the federal government B NORMAL CITY WORK HOURS The normal city work hours are defined as 8 00 a m to 5 00 p m., Monday through Friday, excluding holidays C NON -CITY WORK HOURS The non -city work hours are defined as all hours other than 8 00 a m. to 5 00 p m , Monday through Friday, and includes all holiday hours IV EMERGENCY ORGANIZATION The following list of positions identify the Disaster Council and the EOC Staff of the Emergency Organization These positions will probably be required in most situations involving centralized emergency response These positions shall be the "first -in" whenever this procedure is implemented. Disaster Council Positions• o Mayor - Chairman o Director of Emergency Services (City Manager) - Vice Chairman o Assistant Director of Emergency Services o Chiefs of Emergency Services (Fire, Police, etc ) o Representatives of civic, business, labor, veterans, professional or other organizations 1B-4 EOC Staff Positions - These positions, identified in the Emergency Organization, are staffed by the Emergency Operations Committee members. V CALL-UP PROCEDURES A GENERAL When a disaster occurs, or is imminent, steps shall be taken to mobilize emergency resources and personnel This procedure details steps for the call-up of city government officials; staff, and volunteer personnel Simultaneously with mobilization, an evaluation of the situation must be made Therefore, damage assessment will be initiated and conducted as detailed in Damage Assessment, Appendix 9 to Guideline A of Volume II Generally, responsibilities are designed to provide emergency assistance for casualties, reduce the probability of secondary damage, and to speed recovery operations. It is anticipated that emergency response will be phased, with response actions determined by the intensity and scope of the disaster situation B. NORMAL CITY WORK HOURS - Commercial Telephone System Available MODE I If under these conditions the Director of Emergency Services deems it necessary to open the EOC, the city staff will have the responsibility to contact the EOC Staff and those members of the Disaster Council as deemed necessary The Emergency Organization Call List is provided as Appendix A, and identifies the priority order to be used in contacting the emergency 1B-5 ' organization This list provides the telephone numbers / and addresses, home and work, of the City Council, I Director of Emergency Services, Assistant Director of Emergency Services, Emergency Operations Committee members, and their alternates. MODE II, III, and IV During any of these MODES the EOC will be activated The city staff will have the responsibility to contact the EOC Staff and Disaster Council as identified in MODE I C NORMAL CITY WORK HOURS - Commercial Telephone System Not Available MODE I If under these conditions the Director of Emergency Services deems it necessary to open the EOC, the city staff will have the responsibility to contact the EOC Staff and those members of the Disaster Council as deemed necessary Upon identifying that the telephone system is inoperative, the city staff should notify the County Communications Center, via the city's portable communications equipment, and request that the on -duty Deputy Sheriff report to the City Hall Upon arrival the Deputy Sheriff should be provided the Emergency Organization Call List and directed to contact and/or retrieve the emergency personnel in the priority order identified If contact with the County Communications Center cannot be made via the portable communications equipment then a city staff member should proceed to the City Fire Station and request that they attempt to contact the County. Upon arrival the Deputy Sheriff should be provided the Emergency Organization Call List and directed to contact and/or retrieve the emergency personnel in the priority order identified MODE II, III, and IV During any of these MODEs the EOC will be activated The city staff will have the responsibility to contact the EOC Staff and Disaster Council as identified in MODE I D NON CITY WORK HOURS - Commercial Telephone System Available MODE I If under these conditions either the Director of Emergency Services or the Assistant Director of Community Services is advised by the Sheriff's Office that an emergency condition has occurred, it will be the responsibility of that individual to initiate this procedure using the guidelines established under the Normal City Work Hours, Commercial Telephone System Available, if the EOC is to be activated, MODE II, III, and IV During any of these MODEs the EOC will be activated. There are two emergency conditions which require guidelines and they are (1) Emergency condition localized to the City of Grand Terrace - Local Emergency, (2) Emergency conditions which affect the City of Grand Terrace, neighboring communities, and/or the County - Major Emergency (1) Local Emergency Either the on -duty Deputy Sheriff or a County dispatched Deputy Sheriff will contact and/or 1B-7 retrieve the Director of Emergency Services and the Assistant Director of Emergency Services will contact the EOC Staff and the Disaster Council (2) Major Emergency Under these conditions, any and all methods identified should be used to establish an emergency organization as quickly as possible In the case of a major earthquake, all City Council, City staff and EOC staff members should report to City Hall at the earliest possible time. E. NON -CITY WORK HOURS - Commercial Telephone System Not Available MODE I If under these conditions either the Director of Emergency Services or the Assistant Director of Emergency Services is advised by the Sheriff's Office that an emergency condition has occurred, and the decision is to activate the EOC, the Deputy Sheriff will be provided the Emergency Organization Call List and directed to contact and/or retrieve the emergency personnel in the priority order identified MODE II, III, and IV During any of these MODEs the EOC will be activated (1) Local Emergency Either the on -duty Deputy Sheriff or a County dispatched Deputy Sheriff will contact and/or retrieve the Director of Emergency Services and the Assistant Director of Emergency Services 1B-8 The Deputy Sheriff will be provided the Emergency Organization Call List and directed to contact and/or retrieve the emergency personnel in the priority order identified (2) Major Emergency Under these conditions, any and all methods identified should be used to establish an emergency organization as quickly as possible In the case of a ma3or earthquake, all City Council, City staff, and EOC staff members should report to City Hall at the earliest possible time • APPENDIX A EMERGENCY ORGANIZATION CALL LIST EMERGENCY ORGANIZATION CALL LIST CITY COUNCIL Mayor Byron Matteson Alternates (1) (2) (3) Mayor Pro Tem Barbara Pfennighausen Alternates (1) (2) (3) (H) 2175 Michigan Ave. 783-1353(H) Grand Terrace (W) 824-2037(W) (H) (H) (W) (W) (H) (H) (W) (W) (H) (H) (W) (W) (H) 22111 Ladera St 783-4640(H) Grand Terrace (W) (W) (H) (H) (W) (W) (H) (H) (W) (W) (H) (H) (W) (W) 1BA-1 Councilmember Hugh Grant (H) 22650 Eton Drive 783-1067(H) Grand Terrace (W) (W) Alternates (1) (H) (H) (W) (W) (2) (H) (H) (W) (W) (3) (H) (H) (W) (W) Councilmember Jim Singly (H) (H) Grand Terrace (W) (W) `- Alternates (1)Ms Sandra Brown (H)11984 Paradise St 824-3594(H) Grand Terrace (W) (W) (2)Mr Urs Aeberli (H)12010 Paradise St 783-4327(H) Grand Terrace (W) (W) (3)Ms Delores Aeberli (H)12010 Paradise St 783-4327(H) (W) (W) 1BA-2 Councilmember Gene Carlstrom (H) (H) Grand Terrace (W) (W) Alternates (1) (H) (H) (W) (W) (2) (H) (H) (W) (W) (3) (H) (H) (W) (W) 1BA-3 CITY STAFF City Manager Thomas Schwab (H) 2131 Grand Avenue 887-2469(H) (Director of Emergency San Bernardino Services) (W) (W) Alternates (1) (H) (H) (W) (W) (2) (H) (H) (W) (W) (3) (H) (H) (W) (W) Director of Community Services Randall Anstine (H) 7436 Reche Canyon Road 824-3966(H) (Assistant Dir. of Colton Emergency Services) (W) (W) Alternates (1) (H) (H) (W) (W) (2) (H) (H) (W) (W) (3) (H) (H) (W) (W) 0 IBA-4 EMERGENCY OPERATIONS COMMITTEE STAFF James A Hodder (H) 22253 Van Buren St 783-0103(H) Grand Terrace (W) Jet Propulsion Laboratory 4800 Oak Grove Drive Pasadena (818)-584-4426 Eileen Hodder (H) 22253 Van Buren St 783-0103(H) Grand Terrace (W) Grand Terrace Elem Scl 12066 Vivenda Ave. Grand Terrace 876-4146 Vic Phennighausen (H) 12364 Pascal Ave 783-1145(H) Grand Terrace (W) (W) Cynthia L. Williams (H) 22235 Victoria St 783-3207(H) Grand Terrace (W) Grand Terrace Chiropractic 22400 Barton Road, Suite 10 Grand Terrace 783-4950 Ping Lemay (H) 12346 Vivenda Ave 783-1035(H) Grand Terrace (W) (W) Mitchell P. Wiley (H) 22625 Franklin St 824-9838(H) Grand Terrace (W) 884-3155(W) 1BA-5