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03/08/199022795 Barton Road Grand Terrace California 92324-5295 t Civic Center (714) 824-6621 Byron R Matteson Mayor Hugh J Grant Mayor Pro Tempore Gene Carlstrom - Barbara Pfenmghausen 4t Jim Smgley Council Members Thomas J Schwab City Manager 3� 3 s It -11 4 March 8, 1990 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursdays — 6 00 p m Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 r t CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS March 8, 1990 GRAND TERRACE CIVIC CENTER 6 00 P.M. 22795 Barton Road Call to Order - * Invocation - Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance * Roll Call STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 2/22/90 Minutes Approve 2. Approval of Check Register No. CRA030890 Approve DJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2 SPECIAL PRESENTATIONS A Proclamation - "National Community Dev- Present lopment Week '90" 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion Approve A Approve Check Register Number 030890 B. Ratify 3/8/90 CRA Action COUNCIL AGENDA STAFF 3/8/90 - Page 2 of 3 RECOMMENDATION COUNCIL ACTION C. Waive full reading of Ordinances on Agenda D Approve 2/22/90 Minutes Approve E. Soliciting Permit - Teen Challenge Approve F. City Clerk's Attendance at IIMC Annual Authorize Conference, Little Rock Arkansas, May 19-25, 1990 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Parks and Recreation Committee (a) Minutes of 2/5/90 Accept B. Council Reports, j. PUBLIC HEARINGS - 6 00 P.M. A. Appeal of Planning Commission's Decision- CUP-89-07 (Blaisdell) 7. NEW BUSINESS A. Citizen request for additional disabled Refer parking spaces at the park and Community Center B. Sale of City Surplus Property - Parcel No. Authorize 276-371-11 C. Guidelines for retaining walls and/or Clarify fencing adjacent to retaining walls D. Appropriation for Community Center Appropriate Improvements E Appropriation of $500.00 for sponsorship Appropriate of Miss Grand Terrace Pagaent COUNCIL AGENDA 3/8/90 - Page 3 of 3 8. CLOSED SESSION ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON MARCH 22, 1990 AT 6 00 P.M. -------------------------------------------------- AGENDA ITEM REQUESTS FOR THE 3/22/90 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 3/15/90 STAFF RECOMMENDATION COUNCIL ACTION CITY OF GRAND TERRACE PEWJF,�G Ci2A APPMOVAL COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - FEBRUARY 22, 1990 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 22, 1990, at 6 05 p.m. PRESENT: Byron Matteson, Chairman Hugh J. Grant, Vice -Chairman Barbara Pfennighausen, Agency Member Jim Singley, Agency Member Gene Carlstrom, Agency Member Randall Anstine, Assistant City Manager Juanita Brown, Secretary David Sawyer, Community Development Director Joe Kicak, City Engineer John Harper, City Attorney Barbara Michowski, Assistant Finance Director ABSENT Thomas J. Schwab, City Manager APPROVAL OF FEBRUARY 8, 1990 CRA MINUTES CRA-90-05 MOTION BY AGENCY MEMBER PFENNIGHAUSEN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve February 8, 1990 CRA Minutes. CRA-90-06 MOTION BY AGENCY MEMBER PFENNIGHAUSEN, SECOND BY AGENCY MEMBER CARLSTROM, CARRIED 5-0, to approve Check Register No. 022290. Mayor Matteson adjourned the CRA meeting at 6 10 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, March 8, 1990 at 6 00 p.m. CHAIRMAN of the City of Grand Terrace SECRETARY of the City of Grand Terrace GRA AU-NDA 11 EN, NO. COMMUNITY REDEVELOPMENT AGENCY r s CITY OF GR( TERRACE DATE MARCH 8, 1990 PEI �4G CRA AP-PWVAL CHECK REGISTER NO 030890 CHECK OUTSTANDING DEMANDS AS OF- MARCH 8. 1990 NUMBER VENDOR DESCRIPTION AMOUNT P6572 z u� r*t c� m 9 z pM a SANWA BANK CALIFORNIA LEASE PAYMENT ON CIVIC CENTER $159,204 17 TOTAL $159,204 17 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPRROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY THOMAS SCHWAB TREASURER WIT "NATIONAL COMMUNITY DEVELOPMENT WEEK 190" April 7-14, 1990 WHEREAS, the week of April 7-14, 1990 has been designated as National Community Development Week '90 and the City of Grand Terrace is a participant in the -Community Development Block Grant (CDBG) program which funds a myriad of social service, economic development and housing programs in this community; and x WHEREAS, in this community and in communities throughout the nation, sixteen years of Community Development Block Grant program funding has developed a strong working network of relationships between this local government, residents of Community Development target neighborhoods and the many nonprofit agencies which provide services and help make possible our commitment to those neighborhoods; and - R WHEREAS, this community -recognizes that the Community Development Block Grant program is a partnership of Federal, local government, nonprofit and community efforts, and that the services funded by the Federal CDBG program, administered by the local government and often delivered by local nonprofit organizations, relies heavily on the dedication and goodwill of our combined efforts, THEREFORE BE IT RESOLVED that during National Community Development Week '90, this community will give special thanks and �— recognition to all participants whose hard work and devotion to the s neighborhoods apd their low and moderate income residents help insure the quality and effectiveness of the Community Development Block Grant program, and ,1 BE IT FURTHER RESOLVED that this community, along with the -�= service providers and others whose names are appended to this proclamation, hereby petition the U.S. Congress and Administration to recognize the outstanding work being done locally and nationally by s the Community Development Block Grant program, its vital importance to the community and to the people who live in its lower income f neighborhoods, and ry �, sti-R+r+. j.= a,-r-^,�•-„�` n r'-r--. _ --,c ^w <-.i "-r`"""'«yi.�-fir. t, r ., r Y S, y eF �` 1 y �• ki rt L u� � � F i ^� �1 1 E a JJ frH f.. � l: � r f !i I r 'JNJCf- AG -J4W, 'TEM 4 /_/ TTI-1tv rangy 1 jerrace - "NATIONAL COMMUNITY DEVELOPMENT WEEK 1900 April 7-14, 1990 Page 2 w � BE IT FURTHER RESOLVED=that copies.,of this proclamation be conveyed to the appropriate -elected, and,_;appointed officials in the Federal government and that this community's name and the names of nonprofit service providers, be added -to the roll`of those committed to the preservation and full funding of the �- Communi ty Development Block Grant and maintenance of_its essential -features -over the course of the next Congress, NOW, THEREFORE, I BYRON R.'MATTESON, Mayor of the City of Grand Terrace, on behalf of the City Council, -hereby proclaim the week ` of April 7-14, 1990 as "National Community Development Meek '90" in the City of Grand Terrace. +cx cazycs~"`t i �!" ,-�• �r;��rs�.�i,t�j�E�r��'1f��,£,�i�ff i�fjjt�>`��f 4 to Mayor of the City ot Grand Terrace and of the City Council thereof. This 8th day of March, 1990 4� 1r i F br�t� PE-NDING CITY CITY OF GR; TERRACE fsNCIL R,FRC VAl DATE MARCH 8. 1990 CHECK REGISTER NO MARCH 8, 1990 CHECK OUTSTANDING DEMANDS AS OF NUMBER VENDOR DESCRIPTION AMOUNT_ P6571 MARCIA JOHANSEN P6573 SOUTHERN CA EDISON COMPANY P6574 SOUTHERN CA GAS COMPANY P6575 SOUTHERN CA EDISON COMPANY P6576 SOUTHERN CA GAS COMPANY P6577 RIVERSIDE HIGHLAND WATER CO P6578 PETTY CASH P6579 VISA P6580 ALL PRO CONSTRUCTION P6581 SOUTHERN CA EDISON COMPANY P6582 SOUTHERN CA GAS COMPANY P6583 SOUTHERN CA EDISON COMPANY P6584 SOUTHERN CA GAS COMPANY P6585 ALL PRO CONSTRUCTION a 21308 > WOODY DUNHAM 21309 BEST COMPUTERS 21310 FLAGTIME, U S A 21311 COLTON MUFFLER & BRAKES 21312 L L UNIVERSITY MEDICAL CTR 21313 Cry CHARLES HICKOK 21314 AT&T INFORMATION CENTER 21315 ACCENT PRINT AND DESIGN REIMBURSEMENT FOR NEWSLETTERS FOR SENIOR CITIZENS CASH PAYMENTS FOR 2/16/90 CASH PAYMENTS FOR 2/16/90 CASH PAYMENTS FOR 2/21/90 CASH PAYMENTS FOR 2/21/90 WATER FOR FIRE STATION, PARKS ON DEBERRY, GRAND TERRACE ROAD, AND MERLE CT , CANAL/TERRACE PINES, MOUNT VERNON/ ARLISS, BARTON/PALM, AND CIVIC CENTER PETTY CASH FOR CHILD CARE AND TINY TOTS REPORT WRITING SEMINAR, MEETINGS WITH ATTORNEY, SHERIFF DEPARTMENT, AND CRIME PREVENTION PROGRESS PAYMENT ON PROJECT, MOUNT VERNON CASH PAYMENTS FOR 2/26/90 CASH PAYMENTS FOR 2/26/90 CASH PAYMENTS FOR 2/28/90 CASH PAYMENTS FOR 2/28/90 STREET REPAIRS, VARIOUS LOCATIONS REFUNDABLE SIGN DEPOSIT, GINA'S UPGRADE P/C, CITY CLERK U S A FLAGS MUFFLER ON CITY VAN T-B TEST FOR CHILD CARE LEADER REFUND, WASTE WATER DISPOSAL SERVICES RENT PHONE, EMERGENCY OPERATIONS CENTER COPIES OF SPECIFIC PLAN, BARTON ROAD 147 26 266 19 273 63 298 98 363 36 770 68 213 94 81 85 17,371 44 181 37 257 98 181 83 267 32 6,964 00 100 00 994 13 70 00 61 88 82 00 17 00 4.36 26 56 1 CITY OF GRI; , TERRACE DATE MARCH 8. 199Q CHECK REGISTER NO 030890 4 CHECK OUTSTANDING DEMANDS AS OF MARCH 8, 1990 NUMBER VENDOR DESCRIPTION AMOUNT Y 21316 RANDALL ANSTINE 21317 BASTANCHURY BOTTLED WATER 21318 DANIEL BUCHANAN 21319 CA CONTRACTORS SUPPLY, INC 21320 CA MUNICIPAL TREASURES ASSOC 21321 CITY CLERKS ASSOCIATION 21322 CHEM-LITE INDUSTRIES 21323 CITY OF COLTON 21324 EASTMAN KODAK CREDIT CORP 21325 EWING IRRIGATION SUPPLIES 21326 GT LOCJ AND KEY 21327 GOVERNMENTAL FINANCE OFFICERS 21328 STANLEY HARGRAVE 21329 JERRY HAWKINSON 21330 HERTZ EQUIPMENT RENTAL 21331 HONEYWELL, INC 21332 INLAND EMPIRE MANAGERS ASSOC 21333 INLAND EMPIRE STAGES LIMITED 21334 INTERNATIONAL MAILING SYSTEM 21335 KLEEN-LINE CORPORATION 21336 LAMINEX, INC. 21337 LAWNMOWER CENTER 21338 LEAGUE OF CA CITIES AUTO ALLOWANCE, MARCH, 1990 $ 200 00 BOTTLED WATER FOR CIVIC CENTER AND CHILD CARE 141 25 PLANNING COMMISSION MEETING, 2/20/90 35 00 MAINTENANCE SUPPLIES 360 56 MEMBERSHIP FOR 1990 75 00 MEETING ON MARCH 15, 1990 25 00 LANDSCAPE SUPPLIES 390 47 WASTE WATER DISPOSAL SERVICES FOR MARCH, 1990 AND ONE CONNECTION FOR FEBRUARY, 1990 39,680 15 LEASE PAYMENT ON KODAK COPIER, MARCH, 1990 446 54 IRRIGATION SUPPLIES 88 18 KEYS FOR CIVIC CENTER 75 86 MEMBERSHIP FOR 1990 100 00 PLANNING COMMISSION MEETING, 2/20/90 35 00 PLANNING COMMISSION MEETING, 2/20/90 35 00 RENT FRONT LOADER 282 83 REPAIRS/MAINTENANCE ON HVAC UNIT, CIVIC CENTER, MARCH, 1990 2,028 84 MEMBERSHIP, 1990 15 00 YOSIMITE EXCURSION, RECREATION 4,074 00 RENTAL OF POSTAGE METER, JAN-APRIL, 1990 105 98 JANITORIAL SUPPLIES 195 27 SUPPLIES, CITY I D CARDS 130 43 REPAIRS ON LAWNMOWER 46 60 PLANNING CONFERENCE 375 00 2 CITY OF GRANff -ERRACE DATE MARCH 8, 1990., CHECK REGISTER NO 0y30890 CHECK OUTSTANDING DEMANDS AS OF MARCH 8. 1990 NUMBER VENDOR DESCRIPTION AMOUNT 21339 MCI TELECOMMUNICATIONS LONG DISTANCE PHONE $ 29 90 21340 MCKENZIE-SCOTT COMPANY TYPEWRITER, CITY MANAGER'S DEPARTMENT 1,378.06 21341 MINUTE MAN PRESS NEWLETTERS/FLYERS, SENIOR CITIZENS, PRINT BUDGETS 278 22 21342 RAY MUNSON PLANNING COMMISSION MEETING, 2/20/90 35.00 21343 JEAN MYERS CROSSING GURAD, 2/12-2/23/90 114 00 21344 NCR CORPORATION SOFTWARE MAINTENANCE, MARCH, 1990 59 50 21345 NCR CORPORATION COMPUTER SUPPLIES 431 75 21346 NATIONAL NOTARY ASSOCIATION NOTARY SCHEDULE/SEAL 24 10 21347 PHIL PAGE OPEN/CLOSE PARK ON DEBERRY, JAN & FEB., 1990 197 50 21348 PACIFIC BELL PHONE, CHILD CARE, SENIOR CITIZENS, CIVIC CENTER, COMPUTER MODEM, EMERGENCY OPERATIONS CENTER, AND FAX MACHINE 953.05 21349 PAGENET RENT PAGERS FOR MARCH, 1990 33 00 21350 THE PETRA COMPANIES CRIME PREVENTION NEWSLETTER 34 21) 21351 PERRY'S STATIONARY OFFICE SUPPLIES 175 91 21352 PETTY CASH PETTY CASH FOR CHILD CARE AND TINY TOTS 271 57 21353 RELIABLE OFFICE SUPPLIES CHILD CARE SUPPLIES AND OFFICE SUPPLIES 181 20 21354 COUNTY OF SAN BERNARDINO PARCEL TAPE, ENGINEERING 150 00 21355 COUNTY OF SAN BERNARDINO DUMPING CHARGES FOR 1/16-2/13/90 258 50 21356 COUNTY OF SAN BERNARDINO STREET MAINTENANCE SUPPLIES 364 18 21357 DAVID SAWYER AUTO ALLOWANCE FOR MARCH, 1990 200 00 21358 THOMAS SCHWAB AUTO ALLOWANCE FOR MARCH, 1990 200.00 21359 JIM SIMS PLANNING COMMISSION MEETING, 2/20/90 35 00 21360 SMART & FINAL IRIS COMPANY SUPPLIES FOR CIVIC CENTER/COUNCIL MEETINGS 81 27 21361 SQUIRES LUMBER COMPANY STREET SUPPLIES 46.51 '3 CITY OF GR' TERRACE DATE MARCH 8, 1990 CHECK REGISTER NO 030890 CHECK OUTSTANDING DEMANDS AS OF MARCH 8, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 4 21362 THE SUN '21363 TRI-COUNTY OFFICIALS 21364 FRAN VAN GELDER 21365 WEARGUARD WORK CLOTHES 21366 WEST-COMPUTIL CORPORATION NOTICE OF PUBLIC HEARINGS AND AD FOR RECREATION LEADER $ 250 63 UPIRES FOR SLO-PITCH SOFTBALL, 2/1-2/15/90 108 00 PLANNING COMMISSION MEETING, 2/20/90 35 00 JACKETS, SHIRTS, AND CITY LOGO FOR MAINTENANCE `362 75 PROCESS PARKING CITATIONS, JAN , 1990 2 50 PAYROLL FOR FEBRUARY, 1990 67,447 46 TOTAL $151,676 49 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY THOMAS SCHWAB FINANCE DIRECTOR 4 PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - FEBRUARY 22, 1990 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 22, 1990, at 6 00 p.m. PRESENT- Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember Randall Anstine, Assistant City Manager Juanita Brown, City Clerk David Sawyer, Community Development Director Joe Kicak, City Engineer John Harper, City Attorney Barbara Michowski, Assistant Finance Director ABSENT Thomas J. Schwab, City Manager/Finance Director The meeting was opened with invocation by Pastor Bill Patterson, First Baptist Church, followed by the Pledge of Allegiance led by Councilmember Singley. Mayor Matteson convened City Council meeting at 6.00 p.m. Mayor Matteson reconvened City Council meeting at 6 05 p.m. ITEMS TO DELETE None. CONSENT CALENDAR CC-90-16 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve the remainder of the Consent Calendar with the removal of Item G. A. APPROVAL OF CHECK REGISTER NUMBER 022290 B. RATIFY 2/22/90 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 2/08/90 MINUTES Council Minutes - 2/22/90 Page 2 E. RELEASE OF BONDS (MAUERHAN) F. ACCEPT ANNUAL STATEMENT OF AUDIT ITEM FOR DISCUSSION 2G. Renewal of Sheriff's Contract for Work Release Program Councilmember Pfennighausen, indicated that she is pleased with the program stating that the appearance of the City is much better since the work release program has been in effect. CC-90-17 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY MAYOR PRO TEM GRANT, CARRIED 5-0, to approve Item G, renewal of Sheriff's contract for Work Release Program. PUBLIC COMMENT ORAL REPORTS None. 4A. Committee Reports Mayor Matteson indicated that he has received a report from the ' Parks & Recreation Committee regarding the Parks and each Councilmember will be receiving a copy. Crime Prevention Committee Debra Mueller, Chairman, reported on activities of the Crime Prevention Committee, Crime Busters and Citizen Patrol. She introduced Brenda Dolan of Terrace Hills Jr. High indicating that the teachers are concerned about sheriff response time. Brenda Dolan, Teacher, Terrace Hills Junior High; indicated that the teachers are concerned about sheriff response time and reported an instance when the response time was approximately an hour and a half. She stated that the article in the February 20th issue of the Sun Telegram was incorrect in the reason for the teachers attending the February 15th school board meeting. She indicated that the article put emphasis on violance at the school and the real issue was the lack of an efficient communication system. The incidents which were cited at the school board meeting were used to emphasize the need for a public address system, phones and bells in the portable classrooms. Mayor Pro Tem Grant, stated that response time is extremely important for crimes against the person. He felt that this is a situation dealing with the children of Grand Terrace and the Council has a responsibility to do something if only to provide moral support for the teachers. Council Minutes - 2/22/90 Page 3 Councilmember Singley, stated that he was told about the incident mentioned which had a delayed response time of approximately an hour and a half by the City Manager and indicated that the sheriff's department has reported that the delayed response was due to a misunderstanding. The incident was reported as an assault that had occured and a report needed to be taken, not that the assault was in progress. He reported that he has been in contact with the school Superintendent in reference to the letter the City sent to him proposing a joint J workshop, and he plans to propose a joint meeting of City staff and district staff to discuss a number of problems. He stated that he would like this particular problem brought up at that meeting as well. Captain Reynosa, Sheriff Department; indicated that as a result of the article in the Sun Telegram he has instructed Lt. Marlow to research the number of times that the sheriff's deputy has been called out to Terrace Hills Jr. High school and prepare a report for Council on the number of calls received, the type of calls and the response that was given. Councilmember Pfennighausen, felt that for the benefit of the learning atmosphere all calls to the schools should be immediate response items. She indicated that the Council is limited in what they can do because this issue involves other governing boards and they are out of our control. She felt that this community has a right to justification from the school district for ignoring the teachers request for a communication system. She felt that this problem should not wait until a joint workshop is scheduled, the problem should be acted on immediately. Mayor Matteson, indicated that he will instruct City staff to bring these problems up in the meeting with the school district staff and try to find solutions. He indicated that he would like to be kept up-to-date on the issue. Mayor Pro Tem Grant, agreed with Councilmember Pfennighausen that the City shouldn't have to meet with the school district regarding this problem, the matter should be taken care of by them. Captain Reynosa, reported that Lt. Marlow has arranged to meet with the Vice Principal of Terrace Hills Jr. High and they hope to come up with a solution to the response time problems. Dick Rollins, 22700 De6erry St., Grand Terrace, indicated that with permission from the Sheriff's Department, the Citizens Patrol could work with the school and be at the campus when classes are let out and would be able to dispatch a sheriff's deputy immediately if needed. Council Minutes - 2/22/90 Page 4 CC-90-18 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to accept the Crime Prevention Committee Minutes of 1/8/90, the Emergency Operations Committee Minutes of 11/20/89 and the Historical & Cultural Committee Minutes of 2/5/90. 4B. Council Reports Councilmember Pfennighausen, in the last week to ten days we had, within a two-day period, 2.3 inches of rain. Mr. Kicak, would that be comparable to what we could expect in a hundred - year storm? City Engineer Kicak, I would probably say not. I think the actual frequency is measured by the amount of rain that falls within an hour. I would have to go back and evaluate how much rain fell within an hour and then tell you what frequency it was. My best guess would be that in the last storm that we had, the total at best would be around 25. Councilmember Pfennighausen, I remember a number of years ago going to Boulder Dam and seeing the water that was shooting straight out from behind that dam, and during the rain at the Terrace Pines project that's what it reminded me of as the catch basin behind the wall filled up and the water was forced through those three holes into the newly constructed drive -way that is to carry this water away safely without endangering any of the structures on each side. I will admit that no water went in the garages. It's my evaluation of the storm that even though it was pretty wet that it wasn't a very bad rain. If you go out, and I would hope that because of the problems that we've had that we did go out and check on that wall and catch basin to see how effectively that storm water was carried off. When I was out there, the water line was right at the garage doors which says to me that if it had been any worse the water would have been in the garages again in spite of what has been done. Everything that I'm saying on this subject right now I'd like for the record. The Terrace Pines project from beginning to end was not done according to plan. It was not graded according to plan, it was not constructed according to plan, occupancy permits were given for the project when it hadn't been finaled and things were not complete. Inspection procedures as for as I'm concerned were poor to worse than that. It's coming up all over our City by the way something has got to be done but I would hope that we are out there checking this project over so far as the flood control problem that has existed seeing how the properties around are being affected because this project was not done as it should have been and to let the people know that the bonds now have been released. I assume then that everything has been finaled and that says that this City has decided that everything is A.O.K. at Terrace Pines project. Is that a reasonable assumption on my part that that is what the City is saying? City Engineer Kicak, replied yes. Council Minutes - 2/22/90 Page 5 Councilmember Pfennighausen, I hope that that's true because I doubt that it is. City Engineer Kicak, stated that the bonds that were released pertained to public improvements, which included street improvements and storm drain improvements. It also included the grading, and the City Council, I think back about three or four months ago, was made aware of the problem with grading affecting the drainage. He stated that the capacity of the facility is probably an additional 100% of what we received in that twenty -five-year storm if that's what it was. I'm judging that by the residue and markings of the water as we see it. That's the only thing I can measure it by. Councilmember Pfenni hausen, she reported that the street light at the entrance to the Terrace Pines project does not work and requested that it be looked into to see why it is not functional. She expressed displeasure with block retaining walls with wood yard fencing being constructed throughout the City, indicating that they are unattractive. She suggested that this be studied and brought back to Council. Mayor Matteson, directed staff to place retaining walls on the next agenda. Councilmember Carlstrom, felt that the Sheriff's Department should consider all calls from the Jr. High School to be a priority due to gang activity. He indicated that he is pleased to see street improvements beginning on Mt. Vernon and commended the Sheriff's Department for enforcing the speed laws on Barton Road. Councilmember Singley, indicated that he was out during the recent rain storm and the Terrace Pines drainage system seemed to be working during the height of the rain. Mayor Matteson, commended City staff for getting out and taking care of the flooding problems we had in the new construction area. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 7.00 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held Thursday, March 8, 1990. CITY CLERK of the City of Grand Terrace. MAYOR of the City of GrandTerrace. STAFF REPORT CITY CLERK'S DEPARTMENT DATE• March 1, 1990 CRA ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE 03/08/90 SUBJECT SOLICITING PERMIT - TEEN CHALLENGE OF SOUTHERN CALIF. FUNDING REQUIRED NO FUNDING REQUIRED X Attached is a copy of Teen Challenge of Southern California's application for a Soliciting Permit. Representatives of this organization propose to sell pancake breakfast tickets in front of local supermarkets with prior approval from the management of the store and will only solicit the customers when they are leaving the store. Since Teen Challenge is a charitable organization, they were required to pay the application fee, but will not be required to pay the license fee Teen Challenge has applied for Soliciting Permits the last sever- al years and Council has approved their applications. STAFF RECOMMENDS COUNCIL APPROVE THE APPLICATION FOR A PERMIT TO SOLICIT SUBMITTED BY TEEN CHALLENGE OF SOUTHERN CALIFORNIA. NB ATTACHMENT CITY OF GRAND TERRACE APPLICATION FOR PEDDLING, SOLICITING OR HAWKING LICENSE (Pursuant to requirements of Chapter 5 64, Grand Terrace Municipal Code) TO City Clerk's Office Date Feb 7, 1990 City of Grand Terrace 22795 Barton Road, Second Floor Grand Terrace, CA 92324 Application Is hereby made for a City of Grand Terrace license to engage in the business of peddling or hawking goods, wares, merchandise or of soliciting orders for goods or services, or of offering services for repair or Improvement of real property exceeding $25 00 in cost or value within the City of Grand Terrace, pursuant to the provision of Chapter 5 64, Grand Terrace Municipal Code, with the knowledge that If approved, the required Ilcense fee shall be paid to the City of Grand Terrace Finance Department 1 Applicant's Legal Name _Teen Challenge of Southern California Address P.0 Box 1111 Riverside CA 92517 714-683-4241 um r an .re - - Q! ano p e 10p hone 4 umoer (If Religious or Nonprofit Organization, answer the following ) Business Address 5445 Chicago Avenuei Riverside CA 92507 s� x e , s Date Articles of Incorporation filed with the City Clerk's Office See enclosure 2 Applicant, partners or other persons who will engage In soliciting, peddling or hawking (Note Each person must obtain a separate license) Name Social Security Number Driver's License Number See attached list of solicitors 3 Specific locations and time of day applicant Intends to hawk, peddle or solicit at each location (Written permission of property owner must be submitted with appllcatlor for all Hawker's license) See enclosure "Method of Pancake Breakfast Ticket Sales" 4 The supplier of the pp goods to be sold and a descrfpTlon of every type merchandise or service that applicant proposes to hawk, peddle or solicit See enclosure "Method of Pancake Breakfast Ticket Sales" 5 Type of Operation (Peddling, Soliciting, Hawking) SolicitI- ng_at Local Rrocerx stores and markets with manager/owner approval 6 Has applicant or persons named in Section 2 of this application ever been convicted of theft, fraud, burglary, battery, or been adjudged a sex offender In California? ( ) Yes KX No (Failure to provide correct Information wlII result In denial or revocation of license ) Explanation (Give reason and disposition) 7 Description Hair Eyes Wt Race See enclosed roster of Pancake breakfast ticket sellers 8 Birth Date Place of Birth If naturalized place and date ( ) Married % ) Singie, Malden Name Spouse's Name 10 Have you ever used any other name ( ) Yes ( ) No If so, give name, or names, and reasons for use 11 Do you have a permit to carry a concealed weapon? ( ) Yes (X) No If so, give date and place of issuance 12 Occupation and employment during past five years Firm Address Occupation STAFF REPORT CITY CLERK'S DEPA-RTMENT DATE March 1, 1990 CRA ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE 03/08/90 SUBJECT • CITY CLERK'S ATTENDANCE AT IIMC CONFERENCE MAY 20-24, 1990, LITTLE ROCK, ARKANSAS FUNDING REQUIRED NO FUNDING REQUIRED X The International Institute of Municipal Clerks is holding its 44th Annual Conference May 20 - 24, 1990 in Little Rock, Arkan- sas. By attending this conference, it will not only allow me to represent the City of Grand Terrace, but will enable me to meet one of the final requirements necessary for me to obtain my Certified Municipal Clerk designation. Funds have been budgeted for this purpose. STAFF RECOMMENDS COUNCIL Authorize City Clerk to attend IIMC Annual Conference in Little Rock Arkansas, May 20 - 24, 1990. NB Attachment AIL AGEih DA S fEM # 3 F CONFERENCE REGISTRATION FORM 44th IIMC Annual International Conference, Little Rock, Arkansas, May 20-24, 1990 Name of Delegate Title Mailing Address _ Municipality State/Province/ Country CITY STATE/PROV/COUNTRY ZIP/POSTAL CODE DELEGATE IIMC Member $275 00 ($30500 after May 1) ❑ IIMC member clerks member deputy clerks municipal associate members and business associate members ❑ IIMC Retired Member $150 00 ($18000 after May 1) Retired clerks currently members of IIMC ❑ Non member $31500 ($34500 after May 1) Clerks deputy clerks, and other municipal officials and professionals who are not IIMC members GUEST ❑ Guest $10000 ($13000 after May 1) Spouses partners and family members Saturday Academy Seminar MEDIA RELATIONS May 19 Academy Seminar MANAGEMENT DEVELOPMENT Sunday Academy Seminar LEADERSHIP STYLES May 20 Seminar for CLERKS NEW TO THE PROFESSION -- --- - —GOLF TOURNAMENT-- ---- - QUAPAW QUARTER TOUR (Sunday) Monday QUAPAW QUARTER TOUR (Monday) May 21 VALLEY OF THE VAPORS TOUR ((�� REGIONAL DINNER Region Region 1 $21 36 Region VI $25 05 Region II $22 03 Region VII $25 05 Region III $28 60 Region VIII $25 05 Region IV $25 39 Region IX $18 20 Region V $28 65 Region X $17 54 Region XI $1612 Tuesday TOLTEC & MARLSGATE TOUR May 22 Wednesday May 23 DELEGATE GUEST DELEGATE GUEST $ 75 00 $ $ $ 75 00 $ $ $ 75 00 $ $ $ 75 00 $ $ $ 55 00-$----$ $ 18 50 $ $ $ 18 50 $ $ $ 25 00 $ $ @ $ 25 00 $ $ ALL DAY TROUT FISHING TRIP @ $ 80 00 $ $ NATURAL ARKANSAS TOUR @ $ 34 00 $ $ Subtotal $ $ Enclosed find check/money order (in U S funds) for TOTAL $ FCONFERENCEIi BADGES) L" i,.s t,Eaal�aa,ista..ctii42h.wxw�it4fiirHz .c t Please print or type to show Please pant or type to show how you want your badge to appear Check here how you want guest badge to appear DELEGATE if this is your GUEST first IIMC First Name or CMC AAE Conference Nickname ❑ El El Full Name Title Municipality State/Prov First Name or Nickname Full Name Municipality State/Province/Country r roro 0". r., - A 4 .,,Arr It r HMr` ran N eit-fa.,a n. P—Ali—p re oirm 44TH ANNUAL IIMC CONFERENCE MAY 20-24, 1990 LITTLE ROCK, ARKANSAS PRELIMINARY PROGRAM Thursday, May 17 - Saturday, May 19 University Institute Directors' Colloquium Saturday, May 19 Academy Seminar Media Relations Self Defense Academy Seminar Management Development Jambalaya Fest Sunday, May 20 Academy Seminar Leadership Styles and Effectiveness Seminar for Clerks New to the Profession IIMC Board Meeting IIMC Committee Meetings (4th Annual IIMC Golf Tournament) (Optional Tour to Quapaw Quarter) President's Reception at Arkansas State Capitol Monday, May 21 Opening Session, Parade of Flags, and Keynote Address Refreshment Break in Exhibit Area Regional Meetings Opening Luncheon and Introduction of IIMC Candidates Afternoon Educational Sessions General Session Educational Priorities for the 90's Evening Regional Dinners Tuesday, May 22 Inspirational Breakfast Refreshment Break in Exhibit Area Morning Educational Sessions {no scheduled luncheon) Afternoon Educational Sessions "Taste of Arkansas" • Regional Buffet • Arts & Crafts Display • • Riverboat Rides • Entertainment • Wednesday, May 23 General Session — The European Common Market and Its Effects on the Clerk's Profession Coffee Break in Exhibit Area Morning Educational Session Awards Luncheon Afternoon Educational Tutonals (3 hours, in-depth) Incoming IIMC President's Reception 1991 Host City Reception Regional Hospitality Suites Thursday, May 24 Election of Officers Annual Business Meeting (no scheduled luncheon) 19901991 IIMC Committee Meetings Closing Reception Annual Inauguration Banquet, Entertainment and Dance CITY OF GRAND TERRACE PARKS AND RECREATION COMMITTEE February 5, 1990 MINUTES MEMBERS PRESENT: Dick Weeks, Chairman; Marcia Johansen, Secretary; Mike Breckenridge, Vice-Chair.,Lennie Frost,Dick Rollins MEMBERS ABSENT: Cathy Leogrande; Sylvia Robles STAFF: Karen Gerber The meeting was called to order at 7:10 p.m. followed by the pledge of allegance. Minutes were approved as presented. Old Business: CPRS arrangements were discussed, 1989 Tour de Terrace Profit --Chair objects to not having input on profit of Tour de Terrace. Teen Program Development --Karen states it is not coordinated at this time. Karen has list for survey. Karen suggests she write to commi- ttee members regarding the program/needs survey. New parksite--Committee Recommendations for Development of New Parksite Located on Grand Terrace Road was discussed. The problems and risks of habitation too near or under .power lines was discussed. Marcia Johansen objects to Senior Center recommendation siting in 'Y this area. A request was made to staff for more information on city property adjacent to the Grand Terrace Road Parksite. This is not available as yet. Dick Rollins made a motion to adopt Grand Terrace Road Parksite recommendation with changes. This will be submitted to the city council 2nd by Lenora Frost. Carried. STAFF: Karen reports classes are going well. She plans to advertise arts and crafts. All trips are sold out. Individual Committee Member Reports: Dick Rollins recommends that the subfloor in the snack bar be reinforced --a safety concern. Mike Breckenridge commented that parks around the world are frequented by clean cut individuals while U.S. parks attract a less favorable element. Marcia Johansen reported on the recent work done on the Senior -Community Center. Dick Rollins reported that grafffite at the park site happens at night. The city is taking an active role to eleminate graffite. Tour of P&R facilities date to be set later Meeting adjourned at 8-30 p.m. Respectfully submitted, Marcia L. J ansen CWNCIL AGEmDA afLm -q-5y9 % Lai Plamung Department March 1, 1990 TO. City Council FROM: David Sawyer, Community Development Director DATE: March 8, 1990 SUBJECT: Appeal of CUP-89-07 APPLICANT: James Blaisdell LOCATION: 22400 Barton Road, Suite 200 REQUEST: An appeal of Planning Commission Decision denying Conditional Use Permit for the operation of a "General Assembly Room" BACKGROUND: On February 6, 1990, the Planning Commission denied CUP-89-07, (Attachment A) a Conditional Use Permit for the operation of a "General Assembly Room" The denial was based on findings contained in the attached resolution (Attachment B) Staff recommended denial based on inadequate parking per Grand Terrace Municipal Parking Code (Section 18 60 030B) The applicant has subsequently appealed the Planning Commission's decision and the item is before you at this time Attached for your information is staffs report to the Planning Commission and the minutes of this item Staff feels that the facts regarding this application are the same as at the time of its consideration by the Planning Commission and staffs recommendation remains for denial of the CUP application Therefore in relationship to the applicant's appeal, staff recommends the City Council uphold the Planning Commission's denial of CUP-89-07 Sincerely, David R Sa��rer Community -Development Director 22795 Barton Road • Grand Terrace, California 92324-5295 • (714) 824-6621 TO: FROM: DATE: SUBJECT: APPLICANT: LOCATION. REQUEST: Planning Department Planning Commission David Sawyer, Community Development Director 1-12-90 Staff Report, CUP-89-07 James Blaisdell 22400 Barton Road Suite 200 A Conditional Use Permit for the operation of a "General Assembly Room" ZONING AND LANDUSE PropeM GP Zonin Land Use Subject Property GC C2 Office (vacant) To the West MDR R3 Multi -family units To the East GC C2 Retail To the North MDR R3 Multi -family units To the South GC C2 Office\Retail ENVIRONMENTAL REVIEW This project is categorically exempt, per Class 1, of the California Environmental Quality Act AX K"E_Nr A 22795 Barton Road e Grand Terrace, California 92324-5295 a (714) 824-6621 DISCUSSION. The applicant is proposing to operate a "general assembly room" for the purpose of providing banquet and meeting room facilities to the general public The facility will consist of two meeting rooms containing 2,227 square feet of area and the remaining 4,227 square feet consisting of office space, restrooms, storage and food preparation areas for a total of 6,454 square feet Parkin The parking requirements generated by the proposed use is a total of 110, 89 for the meeting room areas and 21 for the remainder of the space As currently improved, the entire Town and Country Professional Center contains 133 parking spaces (23 spaces short of the required 165) The proposed use will increase this shortage by 78 spaces to a total of 101 spaces The parking code does provide for shared parking facilities under certain conditions These conditions are as follows 1) A parking study shall be presented to the Planning Department demonstrating that substantial conflict will not exist between the peak hours of operations of the individual uses proposing to share the parking spaces 2) The number of shared parking spaces shall not exceed twenty percent (20%) of the required number of parking spaces for either designated use 3) The shared parking spaces shall be located on the same or adjacent parcel as the uses they are to serve and they shall not be located more than two hundred fifty (250) feet from said uses 4) A written agreement shall be executed by all parties concerned assuring the continued availability of the shared parking spaces Considering that there are no excess parking spaces available in the center, any spaces which are required above the number of spaces required by the standard office ratio of 1/200 is considered an increase in the shortage of spaces and would have to be considered shared spaces For the proposed use, the number of shared spaces necessary to provide the adequate parking is 78 spaces This is 71% of the 110 spaces this use requires and is obviously far greater than the 20% shared spaces allowed by code AdJacent landuses The property directly to the north of the subject property is developed with multi -family residential units which are located within 75 feet of the proposed use The proximity of the adjacent residential units creates a potential conflict between the residents and those attending events in the meeting rooms, particularly Burring the 'off hours" when residents will be at home REVIEWING AGENCY COMMENTS: The following responses have been received from the City's Reviewing Agencies ENGINEERING/BUILDING & SAFETY The Engineering/Building & Safety Department's comments are included in their memorandum dated December 26, 1989 and attached as Attachment B PLANNING ISSUES - Pursuant to Section 18 66 040 of the Grand Terrace Municipal Code, certain findings must be made for approval of a Conditional Use Permit These findings as well as staff responses to them are as follows 1 Will the proposed use be detrimental to the general health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed use or within the City9 This finding must be made in the negative. Yes Staff feels that because of the lack of adequate parking (per the Grand Terrace Municipal Code Section 18 60 030(B)) that the proposed use will be detrimental to the other businesses located in the center and to the adjacent residential units 2 Will the proposed use be consistent with the latest adopted General Plan This finding must be made in the positive Yes The current General Plan land use designation for this property is General Commercial 3 Is the proposed use consistent with the City's Zoning Ordinances This finding must be made in the positive No The proposed use does not meet the requirements of Section 18 60 030 (B) of the Zoning Ordinance with regard to parking requirements 4 Are conditions necessary to secure the purpose of this section This finding may be made in either the positive or the negative Staff recommends denial of this application based on inadequate parking, therefor, there are no conditions of approval RECOMMENDATION The Planning Department recommends the Grand Terrace Planning Commission adopt the attached resolution (Attachment A) denying CUP-89-07 based on the findings contained therein Respectfully submitted by David Sawyer, Community Development Director RESOLUTION NO A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, DENYING CUP-89-07 A REQUEST TO OPERATE A "GENERAL ASSEMBLY ROOM" AT 22400 BARTON ROAD IN A C-2 ZONE WHEREAS, the Applicant, Mr James Blaisdell, applied for a conditional use permit to allow operation of a "general assembly room" within the C-2 zone located at 22400 Barton Road, and WHEREAS, the proposed use is a permitted use in the C-2 zone with a conditional use permit, and WHEREAS, this project is categorically (IA) exempt under the California Environmental Quality Act, and WHEREAS, a properly noticed public hearing was held before this body on February 6, 1990, and NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Grand Terrace, California, that the following findings have been made 1 The proposed use will be detrimental to the general health, safety, morals, comfort or general welfare of the persons residing or working in the neighborhood of the proposed use or within the City Based on the lack of adequate parkmg (per the Grand Terrace Municipal Code Section 18 60 030(B)) that the proposed use will be detrimental to the other businesses located in the center and to the adjacent residential units 2 The proposed use is consistent with the latest adopted General Plan The current General Plan land use designation for this property is General Commercial 3 The proposed use is not consistent with the City's Zoning Ordinance The proposed use does not meet the requirements of Section 18 60 030 (B) of the Zoning Ordinance with regard to parking requirements AvACHAIE I BE IT FURTHER RESOLVED, that the proposed project is hereby denied by the Grand Terrace Planning Commission based on the above listed findings PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace, California, at a regular meeting held on the 6th day of February, 1990 AYES NOES ABSENT ABSTAIN Jerry Hawkinson, Chairperson Planning Commission ATTEST Deputy City Clerk APPROVED AS TO FORM John Harper, City Attorney 22795 Barton Road Grand Terrace California 92324-5295 Civic Center (714) 824-6621 Byron R Matteson Mayor Hugh J Grant Mayor Pro Tempore Barbara Pfenmghausen Jim Stngley Gene Carlstrom Council Members Thomas J Schwab City Manager W 0 12-8 5128 M E M O R A N D U M TO David R Sawyer, Community Development Director FROM Joseph Kicak, City Engineer ] DATE December 26, 1989 G SUBJECT CUP 89-7 - Assembly Room Following recommendations should be considered as conditions of approval for subject project 1 Submit plans, showing the proposed remodeling, to meet the requirements of U.B C for the proposed occupancy. 2 Obtain necessary permits and pay all applicable fees for plan check and inspection 3 All parking spaces shall be re -striped throughout the complex prior to final inspection STAFF REPORT CITY CLERK'S DEPARTMENT DATE March 1, 1990 CRA ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE 03/08/90 SUBJECT CITIZEN REQUEST FOR ADDITIONAL DISABLED PARKING SPACES AT THE PARK AND COMMUNITY CENTER FUNDING REQUIRED NO FUNDING REQUIRED X The City has received a citizen request for additional disabled parking spaces at the park and Community Center (see attached letter). Pursuant to State Regulation Section 7102, it stipu- lates that at present, the Community Center and Terrace Hills Community Park meet State regulations pertaining to handicaped parking stalls. STAFF RECOMMENDS COUNCIL• REFER THIS ITEM TO THE PLANNING DEPARTMENT AS WELL AS THE PARKS AND RECREATION COMMITTEE FOR THEIR RECOMMENDATION IN CONSIDERA- TION OF ADDITIONAL PARKING STALLS. NB Attachment i& IL AGENDA yrEm # 7R s �01��2 /�•yl � �'� DATE• Mar 1, 1990 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: March 8, 1990 SUBJECT• SALE OF CITY SURPLUS PROPERTY FUNDING REQUIRED NO FUNDING REQUIRED X The City of Grand Terrace has received a request to purchase a small piece of property owned by the City located on the west side of Barton Road just south of Hilltop Drive. The property is a narrow, triangular lot of approximately 15,000 square feet. It can be accessed by a small dirt road off of Barton at the east end of the guard rail adjacent to Barton near Hilltop Drive. The individual requesting to purchase the lot is the adjacent property owner. The owner is willing to purchase the property, subject to an easement over the Hilltop parcel, for any improvements the City wishes to install in the future. The property owner's intention is to fence off this area to prevent trespassing and to ensure no permanent structure, other than public purpose, be constructed on the parcel. Mrs. Ronald Winters is offering the purchase price of $4,500 and will pay for the costs. The City Engineer has reviewed the proposal and has indicated no objections to the sale. STAFF RECOMMENDS• COUNCIL AUTHORIZE STAFF TO ENTER INTO ESCROW THE SALE OF SURPLUS CITY PROPERTY, PARCEL #276-371-11, TO MRS. RONALD WINTERS, 23246 BARTON ROAD, GRAND TERRACE, FOR THE PURCHASE PRICE OF $4,500 SUBJECT TO CITY EASEMENTS ON THE ENTIRE PARCEL. M-fPACFL AGENDA ITE,-i - 7 9 12. 340 MEMORANDUM DATE January 31, 1990 TO Thomas Schwab, City Manager FROM Joseph Kicak, City Engineer 91- RE Assessor's Parcel 276-371-11 ---------------------------------------------------------------- I do not foresee any problems with selling this parcel to the adjacent property owner provided that the deed restrictions are included The deed restriction should include reservation of easements by City of Grand Terrace to have the rights specified in the letter by Mrs Sylvia Winters Specifically the easements should be retained over the whole parcel to construct, reconstruct, maintain, and operate public facilities to include streets, storm drain, sanitary sewer, and for the benefit of public utilities the right to install, replace, maintain and operate public utilities Attached is plat showing the general location of the parcel in question JK dlk Poor. Sec. 33, 11 S., R. 4 Wo S. a B. a PA F • �am fr p ry.�M1� f i N n 44i Grand Terraco Colton City Tax P4W Ara SMA" Auo*sw * 31/78 Book 276. POW 3d Mr. Tom Schwab City Manager f1Y City Of Grand Terrace--.' 22795 Barton Rd Grand Terrace, CA 92324 23246 Barton Rd Grand Terrace, CA January 22,1990 Re: City Property West Side Barton Road S. of Hilltop Parcel #276-371-11 Dear Mr. Schwab: I appreciate the city's quick and efficient work in removing the plywood skateboard arena from this city owned property. This city owned lot continues to have trespassers that make inappropriate use of the lot. We would like to purchase this lot that fronts on our property. We offer to purchase subject to easements for any future widening of Barton Road,* storm drain, sewer, or utility easements for the public good. Proposal Price $4500. total with $1000. down upon acceptance of offer with the balance in 60 days. We would pay for the title insur- ance fee. This small parcel of land was left after Pigeon Pass Road was moved about 100 feet East and became Barton Road in 1950. In 1985 we facilitated this lot being given to the City of Grand Terrace. Enclosed is a copy of a letter dated 9/17/85 showing the appraised value of this property was $2500. This was the value without the easements that would remain on the lot with our current purchase offer. With these easements remaining on the lot essentially Grand Terrace could have use of the land for future city needs but in the meantime we could fence the property, hopefully keep out some of the problems and we feel probably in the future Grand Terrace would probably only use a portion but not all of this lot. Thank you for your consideration. Sincerely, Mrs. Ronald Winters DATE: March 1, 1990 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: March 8, 1990 SUBJECT, GUIDELINES FOR RETAINING WALLS AND/OR FENCING ADJACENT TO RETAINING WALLS FUNDING REQUIRED NO FUNDING REQUIRED X At the City Council Meeting of February 22nd Council had a discussion regarding City guidelines on retaining walls and/or fencing ad3acent to retaining walls. Staff is currently in the process of reviewing the zoning ordinances for the newly -created commercial zones. At this time we could also review the residential zoning to include any policy direction Council might have on this matter. Prior to preparation of a draft for Council, staff requests clarification from Council regarding the area of concern and how you would like staff to potentially address those issues. TS:bt CX>I Ci'L AGENDA ff-,44 DATE: March 1, 1990 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE* March 8, 1990 SUBJECT' COMMUNITY CENTER IMPROVEMENT -- WOOD FLOORING IN AUDIT.�- FUNDING REQUIRED x NO FUNDING REQUIRED As Council is aware, the City has consistently over the years utilized Block Grant Funding for capital improvements at the Community Center. Recently the City Council allocated all of our Block Grant Funding for the acquisition of a seniors' facility. At the time that decision was made it was indicated that funds from other sources could be utilized to upgrade and maintain the Community Center as necessary. The Lions Club has continually utilized its own funding to maintain and improve the Community Center. Their attached letter indicates some of the enhancements that have been made and things that will be done in the near future. In addition, the Women's Club has generously donated time and funding to remodel the auditorium area. However, one large item that is in critical need of repair is the wood flooring in the auditorium area. The Lions Club has solicited a price quote for this improvement and is requesting City Council to appropriate $12,760 for the purpose of reimbursing the Lions Club for the cost of renevating the wood flooring STAFF RECOMMENDS. COUNCIL APPROPRIATE $12,760 FROM THE UNAPPROPRIATED GENERAL FUND BALANCE FOR UPGRADING OF THE WOOD FLOORING IN THE COMMUNITY CENTER'S AUDITORIUM. TS bt CUUMCB° As NDt, KEM � 7 D GRAND TERRACE LIONS CLUB 22797 Barton Road, Box 149, Grand Terrace, CA 92324 (714) 824-546,' 26 Feb., 1990 SUBJECT: Request for Financial Assistance TO : Grand Terrace City Council The Grand Terrace Lions Club is in the midst of a program to repair, renovate and enhance the Senior Community Center. The Grand Terrace Women's Club recently spent over $4,000.00 on the main auditorium, which included painting of the complete interior, installation of mini -blinds and drapes on all windows and the installation of a large curtain/drape over the stage.This expenditure 3ust about depleted their building fund. The Lions Club is, indeed, extremely grateful to them. The Lions Club has had the roof repaired for a cost of $2,975.00. A termite inspection revealed much infestion in the main entrance flooring and some supporting 3ousts under the kitchen area. The jousts and flooring were replaced at a cost of $800.00. The termite inspection revealed the need for additional corrective work, including complete fumigation , (tenting), of the whole facility plus treatment of the overall subarea for subterranean termites and roto hammer and treat all concrete slabs. All of this work has been scheduled and the estimated cost is $4,000.00. The Lions Club will pay this cost. The most dire need at this time is the replacement of the main auditorium floor. The Lions Club went out for bids and received three, (Copies inclosed). The Lions Board of Directors selected the bid of "Bill Skinner Floor Service". Total cost, including three coats of finish, is $12,760.00. The Lions Club request the Council approve the city paying the cost for the floor replacment. BILL SKINNER FLOOR SERVICE Specializing In All Types of Sanding O Finishing O Staining WOOD FLOORS Commencial - Residential Contractors License No 379248 8421 DONNA WAY O RIVERSIDE, CALIFORNIA 92509 Telephone (714) 685-5891 PROPOSAL AND CONTRACT DATE 2.110 19! ,() r� , CHARGETO Grand Terrace Lions Club TELEPHONE P O ADDRESS ZIP JOBADDRESS Community Center Auditorium Barton Rd Grand Terrace, Ca OWNER & ADDRESS ZIP THIS PROPOSAL GOOD ONLY FOR THIRTY DAYS. We propose to furnish all materials & labor necessary to perform the following Furnish and install 25/32 x 2 1/4 second grade and better maple flooring in auditorium. Sand and finish with two coats of Gym finish. The Sum Of- �12160.00 For three coats of finish add six hundred dollars. ALL OF THE ABOVE WORK TO BE COMPLETED IN A You are authorized to furnish all materials & labor require( SATISFACTORY AND WORKMANLIKE MANNER FOR THE SUM OF to complete the work described in the above proposal, for whirl DOLLARS IS 1 P 1 tin _ d/We agree to pay the amount in said proposal, and accordin( PAYABLE ON COMPLETION OF JOB ORAS PER FOLLOWING TERMS to the terms thereof I/We have read the conditions of proposo and contract on the reverse side hereof and agree to same RESPECTFULLY SUBMITTED I BILL SKINNER FLOOR SERVICE By. WESTPRINT GRAPHICS (714) 685-6255 Date Date CALLAHAM HARDWOOD FLOORS P 0 Box 52 NUEVO, CALIFORNIA 92367 February 7, 1990 i Carl Wilson f 22613 Pico St Grand Terrace, CA 92324 t Dear Mr Wilson, p I propose to furnish, install, sand and finish, !j with 3 coats of Hillyards Contender Gym Finish, 25/32 Second and Better Maple Flooring, in the i Grand Terrace Community Center for $12,900 00 JDC rc Respectfully submiitt d, JOHN D CALLAHAM (714) 657 7087 State Lic #312099 Page No of Pages Priallagat REDLANDS FLOOR HOUSE The Best Little Floor House In Redlands 937 Orange REDLANDS, CALIFORNIA 92374 A Family Tradition Since 1938 (714) 798-2644 CA Lic #538-799 PROPOSAL SUBMITTED TO r PHONE DATE C Sc 7� / 3 S �� `� �o STREET Z Z I,- / 3 s JOB NAME G IJ TEi2 C� �BM CITY STATE AND ZIP CODE JOB LOCATION 9a 3 as 13 d 13Aan A) ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for ? z0 3 � 25 s�, f �' �� ct / i,, G X� s %�/c�" f o� /.Jr7s a si% c Y 10,f.^�/' y /t y �/✓c' � 'lam �j/ .v �� -i /,/ . �!_ f , i A E-DvG c"34S za E'�k ,(s rive 7/VAOLs N&C- p S' IfP 11raVOOP hereby to furnish material and labor — complete In accordance with above specifications for the sum of to be made as All material is guaranteed to be as specified All work to be completed in a workmanlike manner according to standard practices Any alteration or deviation from above specifca tions involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate All agreements contingent upon strikes accidents or delays beyond our control Owner to carry fire tornado and other necessary insurance Our workers are fully covered by Workmen s Compensation Insurance dollars ($ Authored Signature .L Note This proposal may be /0 (� withdrawn by us if not accepted within days Arr ptatlrr of Fropmod —The above prices specifications and conditions are satisfactory and are hereby accepted You are authorized Signature to do the work as specified Payment will be made as outlined above Date of Acceptance Signature DATE: March 1, 1990 S T A F F R E P O R T CRAIITEM ( ) COUNCIL ITEM (xx) MEETING DATE: March 8, 1990 SUBJECT: SPONSORSHIP OF THE 1990 MISS GRAND TERRACE FUNDING REQUIRED X NO FUNDING REQUIRED The City Council has received a request for financial sponsorship for the 1990 Miss Grand Terrace Pageant by assisting and offsetting the expense of renting the Jr. High Auditorium. Council is aware that the 1990 Miss Grand Terrace will represent the City in order to compete for the title of the National Orange Show Queen. The exposure for the City is the type of advertising that we can't purchase. The Pageant is a special community event that I feel deserves City sponsorship. STAFF RECOMMENDS THAT COUNCIL APPROPRIATE $500 FOR THE 1990 MISS GRAND TERRACE PAGEANT FROM THE UNAPPROPRIATED GENERAL FUND BALANCE. TS.bt eWRL fdG04DA 1TM 9- March 1, 1990 The Honorable Mayor and City Council City of Grand Terrace Honorable Mayor and City Council: The Miss Grand Terrace 1990 Pageant is now well underway. The Grand Terrage Pageant Committee consists of Bill Darwin, President of the Chamber of Commerce, Jim Rigley, President of the Lions Club, Kim Hathaway, President of the Grand Terrace Women's Club, and Thomas Schwab, representing the City. We have collected over $1,500 in sponsors and are working hard with the ticket sales. The Pageant is to be held on April 21, 1990, at the Terrace Hills Jr. High Auditorium at 5.00 P.M. We have 13 contestants and hope that this will become an annual community event. Even though we have solicited donations in cash, as well as services, we are requesting the City Council consider sponsorship of the event in helping with paying the costs to rent the Jr. High facility. It is estimated that costs for the rental of the Auditorium will be approximately $400 to $500. This will provide use of the Auditorium for the practices and the actual Pageant. Thank you for considering to see you on April 21st Terrace of 1990. Sincerely, Lisa Coburn Lori Hazelton sponsorship of the Pageant, and we hope to root for your choice for Miss Grand