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03/22/199022795 Barton Road Grand Terrace California 92324-5295 Civic Center " (714) 824-6621 ..4 - `Z2 Byron R Matteson Mayor s s Hugh J Grant ' Mayor Pro Tempore 0 Gene Carlstrom Barbara Pfenmghausen Jim Smgley Council Members Thomas J Schwab City Manager ; : Mill, fi11 i March 22, 1990 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursdays — 6 00 p in Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 e + 1 T CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS March 22, 1990 GRAND TERRACE CIVIC CENTER 6 00 P.M. 22795 Barton Road * Call to Order - * Invocation - Reverend Dale Goddard, Inland Christian Center * Pledge of Allegiance * Roll Call STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 3/8/90 Minutes Approve 2. Approval of Check Register No. CRA032290 Approve 3. Housing Assistance Program ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1 Items to Delete 2. SPECIAL PRESENTATIONS A. Introduction of "Miss Grand Terrace" Contestants 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A Approve Check Register No 032290 B. Ratify 3/22/90 CRA Action COUNCIL AGENDA 3/22/90 - Page 2 of 2 C. Waive full reading of Ordinances on Agenda D. Approve 3/8/90 Minutes E. Amendment to Sheriff's Contract F. Approval of Seniors' travel to San Fran- cisco April 3-8, 1990, Re- Seminar on Aging 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Crime Prevention Committee (a) Minutes of 2/12/90 2. Historical & Cultural Committee (a) Minutes of 3/5/90 B. Council Reports 6. CLOSED SESSION ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON APRIL 12, 1990 AT 6 00 P.M. ---------------------------------------------- AGENDA ITEM REQUESTS FOR THE 4/12/90 MEETING MUST BE SUBMITTED IN WRITING TO THE -CITY CLERK'S OFFICE BY NOON 4/5/90 STAFF RECOMMENDATION Approve Approve Accept Accept COUNCIL ACTION CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - MARCH 8, 1990 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 8, 1990, at 6.05 p.m. PRESENT- Byron Matteson, Chairman Hugh J. Grant, Vice -Chairman Barbara Pfennighausen, Agency Member Jim Singley, Agency Member Gene Carlstrom, Agency Member Thomas J. Schwab, City Manager Randall Anstine, Assistant City Manager Juanita Brown, Secretary David Sawyer, Community Development Director Joe Kicak, City Engineer John Harper, City Attorney ABSENT None APPROVAL OF FEBRUARY 22, 1990 CRA MINUTES CRA-90-07 MOTION BY AGENCY MEMBER PFENNIGHAUSEN, SECOND BY VICE-CHAIRMAN GRANT, CARRIED 5-0, to approve February 22, 1990 CRA Minutes. APPROVAL OF CHECK REGISTER NO. CRA030890 CRA-90-08 MOTION BY AGENCY MEMBER PFENNIGHAUSEN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve Check Register No. 030890. Mayor Matteson adjourned the CRA meeting at 6 10 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, March 22, 1990 at 6 00 p.m. CHAIRMAN of the City of Grand Terrace SECRETARY of the City of Grand Terrace RA AGENDA I i E-M NJ 1 n x J COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE f'4�dUII,,G (.'#r4'-, "At'r ifjleJ'L DATE MARCH 22, 1990 CHECK REGISTER NO CRA032290 CHECK OUTSTANDING DEMANDS AS OF MARCH 22, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 21379 GENE CARLSTROM 21388 HUGH GRANT 21401 BYRON MATTESON 21412 PETTY CASH 21414 BARBARA PFENNIGHAUSEN 21423 JAMES SINGLEY STIPENDS FOR MARCH, 1990 $150 00 STIPENDS FOR MARCH, 1990 150 00 STIPENDS FOR MARCH, 1990 150 00 REIMBURSEMENT, GENERAL PETTY CASH 12 50 STIPENDS FOR MARCH, 1990 150 00 STIPENDS FOR MARCH, 1990 150 00 TOTAL $762 50 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY !'w"wwoo THOMAS SCHWAB TREASURER DATE• March 15, 1990 S T A F F R E P O R T CRA ITEM (xx) COUNCIL ITEM ( ) MEETING DATE: March 22, 1990 SUBJECT• HOUSING ASSISTANCE PLAN FUNDING REQUIRED NO FUNDING REQUIRED Staff had indicated to Council previously that we were developing a program to utilize low income housing set -aside funding in a program to preserve and upgrade low and Moderate Income Housing Stock. Redevelopment Law provides for 20% of the tax increment funds to be set aside to replace and upgrade Low and Moderate Income Housing displaced when traditional redevelopment activities take place. The City has been accumulating set -aside funding and has a balance of approximately $963,595 in our housing set -aside fund. Assembly Bill 4566 signed in law in 1988 is mandating Redevelopment Agencies implementation of programs to utilize the set -aside funding. Until implementation of AB 4566, many agencies, including ourselves, set aside the funding but had no current plans to expend the funds. In fact, some Redevelopment Agencies would not actually set aside funding, but recognized the set aside as a future liability. The bill requires agencies with "excess surplus" of set -aside funding to devise a plan to expend those funds within a five-year period. Any funds not expended or obligated could be transferred to another housing agency. The City of Grand Terrace, for the purpose of the "excess surplus" as defined in the bill, would have "excess surplus" in our plan of $400,000 at the end of the current fiscal year. We must expend or obligate those funds by 1993. We would be adding to our "excess surplus" each year by virtue that each year brings a new annual allocation of "excess surplus" so that the program would need to be maintained as an ongoing effort. We are proposing the Council adopt a Set -Aside Housing Implementation Plan which consists of five programs that will assist in preserving and upgrading our Low and Moderate Income Housing Stock. The recommended plan is attached for your review. '-J J • STAFF REPORT -- HOUSING ASSISTANCE PLAN March 15, 1990 Page Two STAFF RECOMMENDS THAT: 1. THE REDEVELOPMENT AGENCY REVIEW THE RECOMMENDED HOUSING SET -ASIDE IMPLEMENTATION PLAN AND MODIFY OR CONFIRM EACH PROGRAM. 2. COUNCIL ADOPT A RECOMMENDED HOUSING IMPLEMENTATION PLAN AS ATTACHED WITH MODIFICATIONS, IF ANY. 3. DIRECT STAFF TO CREATE IMPLEMENTATION MEASURES AND INCLUDE THE FUNDING FOR THE PROGRAM IN THE UPCOMING 1990-1991 BUDGET. TS:bt Attachment a a �F S HOUSING ASSISTANCE PROGRAMS The following are recommended housing assistance programs for adoption by the City Council These programs are intended to provide financial assistance to individuals and families with the goal of maintaining and improving the City's stock of low and moderate income housing units Program #1 Home Rehabilitation Loan Program This program provides loans up to $15,000 to qualified applicants These loans have a 5% interest rate with a repayment period of up to 15 years and is secured by a trust deed If the property is sold prior to the expiration of the loan, the loan amount, must be repaid prior to close of escrow To be eligible for this program, an applicant must meet the following qualifications 1 Family income cannot exceed the listed limits (The proposed limits for Grand Terrace have not yet been formulated by staff, the limits listed below are simply examples for the purpose of discussion at this time ) Family Maximum Annual Income 1 $18,050 2 $20,600 3 $23,150 4 $25,750 5 $27,350 2 The property to be rehabilitated must be owner/occupied 3 The proposed repairs on the property must be considered necessary as determined by the City's Department of Building and Safety 4 The loan must be approved by the City's servicing bank upon the applicant's ability to make repayment, and there must be sufficient equity in the property to secure the loan 1 Program #2 Deferred Home Rehabilitation Loan Program This program is a variation of the above "Home Rehabilitation Loan Program" If an applicant meets all of the qualifications of the "Home Rehabilitation Loan Program", but is turned down by the servicing bank because of an inability to make the monthly payments, the applicant may qualify for this "Deferred Home Rehabilitation Loan Program" The qualifications for this loan are the same but for the following exceptions 1 These funds can only be used to correct code deficiencies, health and safety problems and other similar improvements approved by the Department of Building and Safety 2 The interest applied to this loan is 5% simple interest 3 If the property is sold prior to the expiration of the loan, the loan amount, plus interest, must be repaid prior to close of escrow 4 This loan is reviewed every five years to re-evaluate the applicant's repayment capability Program #3 Rental Housing Rehabilitation Program This program is intended to improve the quality of the City's housing stock for low and moderate income families and individuals The applicant (the property owner) can receive a matching grant of up to 50% of the cost of the eligible rehabilitation work up to a maximum of $8,500 per assisted unit The programs qualifications are as follows 1 The applicant must secure the remaining 50% of the cost of the rehabilitation work through private sources 2 Work eligible for this program must consist of needed structural, mechanical, or energy -related repairs or improvements 3 The applicant must agree to maintain the units as rental housing affordable to low and moderate income families and individuals for a 10-year period Program #4 City's Purchase Rehabilitation Program This is a different type of program which allows the Agency to purchase a property containing a potential low and moderate income housing unit or units, make any necessary repairs and/or improvements to the structure(s) and then offer the property for rent or sale at affordable rates to low and moderate income families or individuals The goal for the first year would be to acquire and to rehabilitate one housing unit in the next fiscal year N 4~ % Program #5 Second Mortgage Loan Program This program is being developed by the County Department of Economic and Community Development with the cooperation of City Redevelopment Agencies The program is income qualified and provides below market bond financing that is subsidized by low income housing set -aside funds Another aspect of this program provides deferred second mortgage funds on an income - qualified basis to allow low and moderate income families that are marginal qualifiers to receive deferred 2nd mortgage funds allowing them to purchase a home 3 CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVA, DATE MARCH 22, 1990 CHECK REGISTER NO 032290 t FI CHECK OUTSTANDING DEMANDS AS OF MARCH 22, 1990 NUMBER VENDOR DESCRIPTION AMOUNT P6586 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/2/90 $ 291 88 P6587 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/2/90 164 83 P6588 WILLIAM HAYWARD INSTRUCTOR, KARATE 337 50 P6589 COUNTY OF SAN BERNARDINO RELEASE WASTEWATER DISPOSAL LIENS (9) 81 00 P6590 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/7/90 30 79 P6591 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/7/90 14 20 P6593 HOME CLUB READYMIX CEMENT AND SUPPLIES FOR CIVIC CENTER 46 97 P6594 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/8/90 79 18 P6595 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/8/90 591 48 P6596 POSTMASTER-COLTON BULK MAILING FOR RECREATION SPRING BROCHURES 473 28 P6597 CIRCUIT CITY VCR, TV, BATTERIES, CHILD CARE 463 09 P6598 MISS GRAND TERRACE PAGENT SPONSORSHIP FOR MISS GRAND TERRACE PAGENT 500 00 P6599 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/9/90 21 32 P6600 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/9/90 16 34 P6601 INLAND EMPIRE-L C C BI-MONTHLY MEETING 36 00 P6602 TERRACE PINES DEVELOPMENT WATER FOR LANDSCAPE MAINTENANCE, CANAL STREET, =' TRACT 13364 1,158 65 P6603 SCEPP EARTHQUAKE PREPARATION SEMINAR 100 00 P6604 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/13/90 268 26 P6605 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/13/90 133 22 21368 SOUTHERN CA EDISON COMPANY CONSTRUCTION COSTS FOR SIGNAL AT BARTON/CANAL 362.00 v 21369 LIONEL L ARNOLD REPAIR BACKFLOW/TEST BACKFLOW DEVICE, PARK AND CIVIC CENTER 976 02 21370 CRIMSON & GOLD AD, COLTON HIGH YEAR BOOK 50 00 1 i y CITY OF GRAND TERRACE DATE MARCH 22, 1990 CHECK REGISTER NO 032290 CHECK OUTSTANDING DEMANDS AS OF MARCH 22, 1990 NUMBER VENDOR DESCRIPTION AMOUNT 21371 AT&T INFORMATION CENTER 21372 SANDRA AHSUE 21373 GRETCHEN ANDREWS 21374 BASTANCHURY BOTTLED WATER 21375 BECKLEY CARDY 21376 BEST COMPUTERS 21377 DANIEL BUCHANAN 21378 STATE OF CALIFORNIA 21379 GENE CARLSTROM 21380 CONSTANCE CHAPMAN 21381 COMPLETE BUSINESS SYSTEMS 21382 DOCTOR MICRO 21383 FLOWERS BY YVONNE 21384 FIRST COLONY LIFE INS CO 21385 G T AREA CHAMBER OF COMMERCE 21386 GT LOCK AND KEY 21387 G T MAILERS 21388 HUGH GRANT 21389 HQ OFFICE SUPPLIES 21390 STANLEY HARGRAVE 21391 HARPER & BURNS 21392 JERRY HAWKINSON 21393 WILLIAM HAYWARD 21394 HEALTH NET MAINTENANCE ON PHONES, MARCH, 1990 $ 162,60 LOCAL MILEAGE, CHILD CARE WORKSHOP 62 00 INSTRUCTRO, MOMMY & ME 54 00 BOTTLED WATER, 3/15/90, CIVIC CENTER 30 00 CHILD CARE SUPPLIES 419 03 SOFTWARE FOR P/C 100 94 PLANNING COMMISSION MEETING, 3/6/90 35 00 MAINTENANCE/ENERGY FOR LIGHTS, BARTON/215, JANUARY, 1990 228 62 STIPENDS, MARCH, 1990 30 15 CLEAN REST ROOMS AT PARK (7 DAYS) 140 00 TONER, COPIER 65 39 REPAIR PRINTER 60 00 FLOWERS FOR KICAK AND ARMSTEAD 56 32 LIFE INSURANCE, SINGLEY, APRIL, 1990 115 00 MEMBERSHIP, 1990 40 00 KEYS, SERVICE CALL, CIVIC CENTER 67 95 INSERT FLYERS, CHAMBER NEWS LETTER 100 00 STIPENDS, MARCH, 1990 150 00 OFFICE SUPPLIES, STORAGE CABINET 230 51 PLANNING COMMISSION MEETING, 3/6/90 35 00 LEGAL SERVICES, FEBRUARY, 1990 1,217 50 PLANNING COMMISSION MEETING, 3/6/90 35 00 INSTRUCTOR, KARATE 356 25 HEALTH INSURANCE FOR APRIL, 1990 2,811 94 2 CITY OF GRAND TERRACE DATE MARCH 22, 1990 CHECK REGISTER NO 032290 CHECK OUTSTANDING DEMANDS AS OF MARCH 22, 1990 NIIMRFR VFNnnR DESCRIPTION AMOUNT 21395 HONEYWELL, INC 21396 HYDREX PEST CONTROL 21397 INLAND COUNTIES INS SERVICES 21398 KICAK AND ASSOCIATES 21399 KLEEN-LINE CORPORATION 21400 LOMA LINDA DISPOSAL 21401 BYRON MATTESON 21402 MCKENZIE-SCOTT COMPANY 21403 MATICH CORPORATION 21404 MUNIMETRIX, INC 21405 RAY MUNSON 21406 JEAN MYERS 21407 OTIS ELEVATOR COMPANY 21408 PADDEN COMPANY 21409 THE PETRA COMPANIES 21410 - CORINNE PETTIT 21411 PETTY CASH 21412 PETTY CASH 21413 PETTY CASH 21414 BARBARA PFENNIGHAUSEN 21415 KATHY PIERSON 21416 PUPPET PRODUCTIONS 21417 RICHARD REYNOSA 21418 JOHN ROBERTS e� t REPAIRS, HVAC UNIT, CIVIC CENTER $ 478 75 PEST CONTROL FOR FEBRUARY, CITY BUILDING, CIVIC CENTER 73 00 LIFE INSURANCE FOR APRIL, 1990 104 25 ENGINEERING SERVICES FOR 2/5-3/4/90 15,952 58 JANITORIAL SUPPLIES, CIVIC CENTER 24 20 TRASH PICK-UP FOR MARCH, PARK AND CIVIC CENTER 123 91 STIPENDS FOR MARCH, 1990 150 00 RIBBONS/TAPES, TYPEWRITERS 84 71 PROGRESS PAYMENT ON BARTON ROAD PROJECT 36,720 00 SOFTWARE RENTAL, MARCH, 1990 50 47 PLANNING COMMISSION MEETING, 3/6/90 35 00 CROSSING GUARD, 2/26-3/9/90 142 50 MAINTENANCE ON ELEVATOR, APRIL, 1990 205 07 LEASE ON MAILING MACHINE AND OLYMPIA, APRIL, 1990 179 17 RECREATION SPRING BROCHURES 1,670 01 INSTRUCTOR, LOW IMPACT AEROBICS 100 00 REIMBURSEMENT OF GENERAL PETTY CASH 307 42 REIMBURSEMENT OF GENERAL PETTY CASH 10.60 REIMBURSEMENT OF CHILD CARE PETTY CASH 271 56 STIPENDS, MARCH, 1990 150 00 INSTRUCTOR, GYMNASTICS/TINY TUMBLERS 547 20 MCGRUFF HANDOUT MATERIAL 16 84 SCOREKEEPER, SLO-PITCH SOFTBALL 2/8-3/8/90 175 00 PAYMENT ON PARKLAND, G.T ROAD, APRIL, 1990 6,871 76 3 CITY OF GRAND TERRACE DATE MARCH 22 1990 CHECK REGISTER NO 0322qO CHECK NUMBER VENDOR OUTSTANDING DEMANDS AS OF MARCH 22 1990 DESCRIPTION AMOUNT 21419 SHERIFF FLOYD TIDWELL LAW ENFORCEMENT, CRIME PREVENTION OFFICER FOR APRIL,1990 21420 SIERRA WHOLESALE HARDWARE AND OVERTIME FOR OCTOBER-DECEMBER, 1989 $ 67,553 56 21421 SIGNAL MAINTENANCE INC DOOR AND FRAME, COMMUNITY CENTER 225 88 21422 JIM SIMS SIGNAL MAINTENRNCE FOR FEBRUARY, 1990 260 28 21423 JAMES SINGLEY PLANNING COMMISSION MEETING, 3/6/90 35.00 21424 STIPENDS FOR MARCH, 1990 SMART & FINAL IRIS COMPANY EASTER CANDY 150 00 21425 SOUTHERN CA EDISON COMPANY ELECTRIC FOR CIVIC CENTER, CITY BUILDINGS, TWO LIGHTS AT 230 24 PARK, BARTON/PALM, BALL PARK LIGHTS, SPRINKLERS AT PARK, 21426 SOUTHERN CA GAS COMPANY SIGNALS, AND STREET LIGHTS 5,878 13 21427 SQUIRES LUMBER COMPANY GAS FOR CIVIC CENTER AND CITY BUILDINGS 555 50 SUPPLIES FOR PARK 21428 THE SUN NOTICE OF PUBLIC HEARING, (SIX) 20 87 21429 CATHY TOTH INSTRUCTOR, AEROBICS 545 63 21430 TRI-COUNTY OFFICIALS UMPIRE, SLO-PITCH SOFTBALL, 2/16-2/28/90 96 00 21431 21432 UNOCAL FUEL FOR CITY TRUCKS, VAN AND EQUIPMENT 54 00 URBAN DESIGN SITE PLAN REVIEW 181 00 21433 FRAN VAN GELDER PLANNING COMMISSION MEETING, 3/6/90 490 00 21434 WEST PUBLISHING COMPANY CAL I FORNIA' CODE' UPDATE 35 00 17 91 TOTAL $153,572 21 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY -- THOMAS SCHWAS, FINANCE D RECTOR 4 P-9 PEENMIN CITY 0,U1JC'1_ APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEETING - MARCH 8, 1990 A regular meeting of, the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 8, 1990, at 6 00 p.m. PRESENT Byron Matteson, Mayor Hugh J. Grant, Mayor Pro Tem Barbara Pfennighausen, Councilmember Jim Singley, Councilmember Gene Carlstrom, Councilmember Thomas J. Schwab, City Manager/Finance Director Randall Anstine, Assistant City Manager Juanita Brown, City Clerk David Sawyer, Community Development Director Joe Kicak, City Engineer John Harper, City Attorney ABSENT None The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Pfennighausen. ITEMS TO DELETE Mayor Matteson convened City Council meeting at 6 00 p.m. Mayor Matteson reconvened City Council meeting at 6.05 p.m. None. SPECIAL PRESENTATION Mayor Pro Tem Grant read a Proclamation proclaiming the week of April 7-14, 1990 as "National Community Development Week '90." CONSENT CALENDAR CC-90-19 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to approve the Consent Calendar. A. APPROVAL OF CHECK REGISTER NUMBER 030890 B. RATIFY 3/08/90 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA Council Minutes - 3/08/90 Page 2 D. APPROVE 2/22/90 MINUTES E. SOLICITING PERMIT - TEEN CHALLENGE F. CITY CLERK'S ATTENDANCE AT IIMC ANNUAL CONFERENCE, LITTLE ROCK ARKANSAS, MAY 19-25, 1990. PUBLIC COMMENT Kathryn Harmon, 11834 Kingston St., Grand Terrace, gave a report on the activities of the Economic Development Committee and invited the public to attend the next meeting on Monday, March 19th at 7 00 a.m. David Terbest, 21900 Barton Rd., Grand Terrace; requested Council to direct staff to take action on a recent letter sent to the Planning Department regarding signage. He stated that he is willing to work with the City and do whatever is necessary to get approval for a sign, indicating that without a sign he will have to close his business. Mayor Pro Tem Grant, indicated that Mr. Terbest's next step should be to make an appeal to the Planning Commission and then if he is not satisfied the next step would be to bring it to the City Council. ORAL REPORTS 5A. Committee Reports 1. Parks & Recreation Committee CC-90-20 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER PFENNIGHAUSEN, CARRIED 5-0, to accept the Parks & Recreation Committee Minutes of February 5, 1990. 2. Crime Prevention Committee Dick Rollins, Crime Prevention Committee, announced the acceptance of the Crime Prevention Officer, Sharon Korgan, to the San Bernardino County Juvenile Justice Delinquent Prevention Commission for a four-year term. Frank Wilson, Grand Terrace Fire & Rescue Association, reported that the 1989 Christmas tree sale was a successful fund raiser, reported that the heavy rescue unit is on schedule and they hope to have it a little ahead of time to show it at the Grand Terrace safety fair. He presented the City with a check in the amount of $8,500 to assist in purchasing the heavy rescue unit. He indicated that a check in the amount of $1,500 will be issued by the County Fire Warden Department to fulfill the commitment made to the City for $10,000. xt Council Minutes - 3/08/90 Page 3 5B. Council Reports Councilmember Singley, commended the Citizens Patrol for following through with their promise to patrol the junior high school, indicating the he has received comments from the teachers. Councilmember Carlstrom, thanked Captain Reynosa for his complete report on the activity at the junior high school. Councilmember Pfennighausen, read a letter from a resident expressing displeasure with the school survey recently sent out. She announced that the basketball team that the City Council and the City Attorney sponsored finished in first place. She expressed concern about large trees being cut down in the City. She stated that there is no Ordinance that requires one to pull a permit before cutting down the older trees and stated that she would like to see this issue put on a near -future agenda. Mayor Pro Tem Grant, reported that he represented the City at the Omnitrans Transportation meeting on March 7, 1990 as well as the San Bernardino Associated Government meeting. He indicated that one of the things that was brought to their attention was that the City Select Committee will conduct a hearing on Monday, April 30th for the purpose of selecting its own Chairman and Vice -Chairman as well as selecting the representatives to the Hazardous Waste Advisory Committee and to the LAFCO member for the forthcoming four years and that person's alternate. He indicated that Mayor Matteson will be representing the City at this meeting. He agreed with Councilmember Pfennighausen that we need to legislate some kind of policy relative to cutting trees. Mayor Matteson, stated that the Sun Telegram put out a publication called Cities, which was designed to promote development. He indicated that the publication was distributed to new developers coming into the Inland Empire and it is unfortunate that some members of the Chamber of Commerce took that time to make discouraging remarks. He stated that he appreciated the work that is being done to establish dialogue with the school district and he requested that Council look at the specifications for the senior citizen's module before going out to bid. PUBLIC HEARING 6A. Appeal of Planning Commission's Decision- CUP-89-07 (Blaisdell) Community Development Director Sawyer, reported that the application was for a Conditioinal Use Permit for the operation of a general assembly room located in the Town and Country shopping and office center. He indicated that the facility will consist of two meeting rooms containing 2,227 square feet Council Minutes - 3/08/90 Page 4 NEW BUSINESS of area and the remaining 4,227 square feet consisting of office space, restrooms, storage and food preparation areas for a total of 6,454 square feet. He reported that the Planning Commission denied the application based on inadequate parking per the Grand Terrace Municipal Parking Code and recommended that Council uphold the denial of CUP-89-07. Larry Vesely, Architect, 22400 Barton Rd. #15; indicated that in response to the Planning Commission's action, the applicant has further pursued some parking area and have been able to acquire a lease that will incorporate approximately 45 to 50 vehicles to the east of the subject property. He indicated that several residents have signed a petition supporting the proposed use of the property. He indicated that the applicant and the owner of the property have agreed to limit the hours of operation to non -peak times of the center to reduce the parking problems and to allow the facility to be used by the residents in the apartments to the north. Councilmember Singley, recommended that Council refer this back to the Planning Commission for consideration with the changes. Community Development Director Sawyer, indicated that when additional information is brought in that has not been considered by the Planning Commission it is appropriate to have it referred back to the Planning Commission. City Attorney Harper, stated that the appropriate avenue would be to have the Planning Commission and staff address some of the things that have been suggested by the applicant which may solve the problem. Mayor Matteson referred CUP-89-07 back to the Planning Commission. Councilmember Pfennighausen, suggested that something be prepared for the Planning Commission regarding signage for Mr. Terbest. 7A. Citizen request for additional disabled parking spaces at the park and Community Center. City Manager Schwab, indicated that in the past the Parks & Recreation Committee conducted a study on this issue and recommended that the standard be lowered. He recommended that this be referred back to the Parks & Recreation Committee and Planning Department for recommendation to Council, indicating that the park and Community Center currently exceed the state requirements. He indicated that in the past the City has increased the number of handicapped spaces when necessary. �y Council Minutes - 3/08/90 Page 5 Councilmember Carlstrom, indicated that he has talked to some seniors who would like more handicapped parking at the Community Center. He indicated that they would like a total of five spaces. Mayor Matteson, directed staff to gather information from the Parks & Recreation Committee and Planning Department and bring it back to Council. Councilmember Pfennighausen, suggested that temporary extra handicapped spaced be designated during special functions. 7B. Sale of City Surplus Property - Parcel No. 276-371-11 City Manager Schwab, reported that the City has received a request to purchase a small piece of property owned by the City located on the west side of Barton Road just south of Hilltop Drive. He indicated that the property is a narrow, triangular lot of approximately 15,000 square feet and the individual requesting to purchase the lot is the adjacent property owner. The owner is willing to purchase the property, subject to an easement over the Hilltop parcel, for any improvements the City wishes to install in the future. He recommended that Council authorize staff to enter into escrow the sale of purplus City property, to Mrs. Ronald Winters, for the purchase price of $4,500 subject to City easements on the entire parcel. CC-90-21 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to authorize staff to enter into escrow the sale of surplus City property, Parcel #276-371-11, to Mrs. Ronald Winters, 23246 Barton Road, for the purchase price of $4,500 subject to City easements on the entire parcel. 7C. Guidelines for retaining walls and/or fencing adjacent to retaining walls. City Manager Schwab, reported that at the City Council meeting of February 22nd, Council had a discussion regarding City guidelines on retaining walls and/or fencing adjacent to retaining walls. Staff is currently in the process of reviewing the Zoning Ordinances for the newly -created commercial zones. At this time, we could also review the residential zoning to include any policy direction Council might have on this matter. Prior to preparation of a draft for Council, staff requests clarification from Council regarding the area of concern and how they would like staff to potentially address those issues. Councilmember Pfennighausen, felt that the Ordinance should state that any time we have a masonry retaining wall fronting onto a public street that a masonry or masonry and rot iron fence be required above it. D -kI Council Minutes - 3/08/90 Page 6 Councilmember Carlstrom, felt that there are some attractive wood fences and that we should not require masonry fences. Councilmember Si�ngley, felt that in order to continue to be a quality City, an Ordinance is needed. He felt that the Ordinance should further state that if a wood fence is in disrepair and needs to be replaced that it be replaced with a block wall fence. Mayor Matteson, indicated that since some wood fences out -live others, the Ordinance could restrict what type of material is used. Councilmember Pfennighausen, stated that collapsing fences along main streets are very unattractive and the property owners should be ordered to repair their fences properly. She felt that we need to come up with some guidelines that say that at least along areas that front our streets that we have to have something that looks good. City Manager Schwab, indicated that it was his understanding that the concern was with retaining walls with wood fences on top of them. He asked Council to clarify whether or not we are talking about requiring a permit for the replacement of a wood fence. He indicated that a permit is not required to replace a wood fence, but it is required to replace a block wall. Mayor Pro Tem Grant, expressed concern about graffiti on block walls. Mayor Matteson, indicated that he has reservations in telliing people how to take care of their homes. Councilmember Singley, indicated that he has no problem with requiring block walls above retaining walls. 7D. Appropriation for Community Center Improvements City Manager Schwab, indicated that recently Council allocated all of our Block Grant Funding for the acquisition of a seniors facility. At the time that decision was made it was indicated that funds from other sources could be utilized to upgrade and maintain the Community Center as necessary. He indicated that the Lion's Club and the Women's Club have utilized their own funding to maintaiin and improve the Community Center. However, one large item that is in critical need of repair is the wood flooring in the auditorium area. The Lion's Club has solicited a price quote for this improvement and is requesting City Council to appropriate $12,760 for the purpose of reimbursing the Lion's Club for the cost of renevating the wood flooring. Council Minutes - 3/08/90 Page 7 Councilmember Pfennighausen, asked if the floor has been determined to be unsafe. City Manager Schwab, indicated that there has been a termite inspection and there are some areas where they are going to have to do some subfloor reconstruction, but the auditorium is not one of those areas. Bill Darwin, Lion's Club Vice -President, stated that the floor is structurally unsound. He indicated that it has been patched in a number of places. CC-90-22 MOTION BY MAYOR PRO TEM GRANT, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to appropriate $12,760 from the Unappropriated General Fund balance for upgrading of the wood flooring in the Community Center's auditorium. 7E. Appropriation of $500 for sponsorship of Miss Grand Terrace Pageant City Manager Schwab, reported that the City Council has received a request for financial sponsorship for the 1990 Miss Grand Terrace Pageant by assisting and offsetting the expense of renting the junior high auditorium. He indicated that the 1990 Miss Grand Terrace will represent the City in order to compete for the title of the National Orange Show Queen. CC-90-23 MOTION BY COUNCILMEMBER PFENNIGHAUSEN, SECOND BY COUNCILMEMBER CARLSTROM, CARRIED 5-0, to appropriate $500 for the 1990 Miss Grand Terrace Pageant from the Unappropriated General Fund balance, to be used wherever necessary. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council meeting at 7 15 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held Thursday, March 22, 1990. CITY CLERK of the City of Grand Terrace. MAYOR of the City of Grand Terrace. DATE- March 16, 1990 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: March 22, 1990 SUBJECT- AMENDMENT TO SHERIFF'S CONTRACT z FUNDING REQUIRED XX NO FUNDING REQUIRED In accordance with our contract with the County for law enforcement, the total dollar amount is subject to adjustment for any personnel cost increases granted by the Board,of Supervisors. Safety personnel were granted a 5% increase and safety management personnel were granted a 5.5/ increase. The total increase for our existing contract is $14,500 for the balance of the current fiscal year. In addition to the salary increases, the original Sheriff's budget, as initially proposed when the budget was adopted, was approximately $3,960 less than the actual contract that was signed subsequent to budget adoption. Therefore, the total adjustment to the law enforcement contract is an increase of $18 , 46 0 for a total annual contract for FY 198 9- 90 of $811,100. STAFF RECOMMENDS THAT- 1. COUNCIL APPROPRIATE $18,460 TO COVER THE INCREASED COST OF THE LAW ENFORCEMENT CONTRACT. 2. COUNCIL AUTHORIZE THE MAYOR TO EXECUTE A NEW CONTRACT REFLECTING THE INCREASE. TS:ma UMML AGENDA ITEM � ` j v . j DATE: March 15, 1990 S T A F F R E P O R T CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE. March 22, 1990 SUBJECT- SENIORS' ATTENDANCE AT AMERICAN SOCIETY ON AGING -r5 FUNDING REQUIRED NO FUNDING REQUIRED Two members of the Grand Terrace Seniors' Group (Marcia Johansen and Philomene Spisak) are requesting Council's authorization to attend the 36th Annual American Society On Aging Seminar in San Francisco. The Seminar will be held on April 3-8 1990. Cost to attend will be approximately $500, and there are funds in the Seniors' budget under Special Departmental Expense to cover this expenditure. Attached for your information is a letter of request and a schedule of the Seminar. STAFF RECOMMENDS: THAT THE CITY COUNCIL AUTHORIZE TWO MEMBERS OF THE SENIORS' GROUP TO ATTEND THE 36TH ANNUAL AMERICAN SOCIETY ON AGING SEMINAR IN SAN FRANCISCO ON APRIL 3 AND 4, 1990. TS•bt Attachment &V 1 10 March 1990 Mr. Schwab Mrs. Johansen and I request permission to attend the 36th annual meeting of the American Society on Aging which will be held in San Francisco on 3-8 April 1990. We believe that our attendence at the workshops to be held in conjunct- ion with this meeting could contribute greatly to the know- ledge required to establish and plan programs for the Grand Terrace seniors, and for the planned Grand Terrace Senior Center. In order to trim the costs associated with attendence at this meeting, Mrs. Johansen and I have an agreement with the group that we can work as volunteers with the workshop staff in exchange for our workshop tuition at the workshops of our choice. This would result in a savings of approximat- ely $165.00 to $230.00 in workshop tuition costs. Additional savings have been realized through special airline and hotel rates. An estimate of costs involved in our attendence at this meeting are as follows. Item Mrs. Johansen Mrs. Spisak Airline Fare (Round Trip) $56.50 $56.50 Hotel Room Costs (3 nights) 99.00 99.00 (Double room oc cupancy rate $60.00 per night + 11% bed tax = $66.00) Food ($20.00 per day) 60.00 60.00 Registration 30.00 30.00 Incidentals 5.00 5.00 $ 250.50 $ 250.50 Any other cost associated with attendence at this meeting will be absorbed by ourselves. Philomene C Sp`is�ak Marcia Johansen x ;, t;onference Schedule Tuesday, April 3 100 - 5 OOP M Special Program "Housing America's Elders Meeting the Challenges of Today and Tomorrow' Special Program "Healthcare & Older Adults Balancing Costs and Quality" Special Program "Disabilities & Rehabilitation An Agenda for Older and Younger People with Disabilities" Wednesday, April 9 00 A M - 5 00 P M Special Program "Aging & the Human Spirit" Special Program "Housing America's Elders" (cont ) Special Program "Healthcare & Older Adults" (cont) Special Program "Disabilities & Rehabilitation" (cont) Pre -Conference Intensives a Thursday, April 5 9 00 A M -Noon -1 Special Program "Housing America's Elders" (cont ) Special Program "Healthcare & Older Adults" (cont ) Special Program "Disabilities & Rehabilitation" (cont) Pre -Conference Intensives 2 00 P M Opening General Session 4 00 P M Exhibit Hall Opening Peer Groups 5 30 - 7 00 P M President's Reception in Exhibit Hall 6 30 P M Dine -Around 8 30 P M Peer Groups Friday, April 6 8 30 A M -Noon Conference Sessions, Media Festival, Exhibits Noon -130 P M Idea Exchange, Exhibits 130 - 3 30 PM Conference Sessions, Media Festival, Exhibits 3 45 - 515 P M Conference Sessions 7 30 P M -100 A M Banquet, Speaker and Dancing Saturday, April 7 8 30 A M - 3 30 P M Conference Sessions, Media festival, Exhibits Noon -130 P M Idea Exchange, Exhibits 3 45 P M General Session 515 P M Membership Business Meeting Sunday, Api id 8 8 30 A M -100 P M Exhibits 8 30 A M- 3 00 P M Conference Sessions, Media Festival 1130 A M -1 00 P M Idea Exchange 315 P M Closing General Session 3 Page 2 1 r- cr(r f CRIME PREVENTION COMMITTEE -~ CITY OF GRAND TERRACE k_ - �`�'' FEBRUARY 12, 1990 RRHO TEF Q r�' Sharon Korean Debra Mueller % Cnme Prevontion Olfrcer Chairperson MINUTES 795 [3,rrton Read Grand 'Terrace The Crime Prevention Committee held it's regular rma 92324-5295 monthly meeting in the conference room at the Civic Crvrc, Center Center, Grand Terrace, California. (714) 824-6621 Call to Order • 1900 hours Members Present. Ed O'Neal, Debra Mueller, Ronald Wright, Dick Rollins, Harold Lord, Ralph Buchwalter Members Absent: Urs Aeberli cm R Mateson Alternate Members- Bea Gigandet, Howard Panek ivla%or I�ugh J Gr�rnt City Staff • Sharon Korgan 1nor No lempore Guests- Detective Cliff Nash, Bonne Hadden i Ptcmughausen Jun Srngley jene Carlstrorn The Minutes of the meeting of January 6 were approved Coaotrl Members unanimously by the members present. 1111,1a J S(.h%< ab Item #1 Cn) 4 Budget report was the same as last month. Balance $3,714 00 Item #2 Sharon reported that she will be doing a SPECIAL Neighbor- hood Watch Program with Judy James, on how Neighborhood Watch can help the drug problem. Item #3 Bonne Hadden reported that Crime Busters is doing great with an average of 24 members attending each meeting Item #4 A motion was made by Ron Wright and seconded by Ed O'Neal that we have a special meeting on March 19th to discuss and plan the Safety Fair Motion carried Item #5 Detective Nash reported on the gang activity in our area, and the cars that are being stolen 0 v try. MARD TERM 2279i Barton Road Grant) leiiace (ablot-ma 92324-529i Civic. Centel (711) 824-6621 B%ion It Matteson NI nor I-fugh 1 Gi.int Miwr Poo IunhcnL 3arbara Plenntghausen Jim Sineley Gene Cat Wrom Coum d Members Thonias 1 SLIW ao Coo) bi in g,r CRIME PREVENTION COMMITTEE CITY OF GRAND TERRACE FEBRUARY 12, 1990 {font Sharon Korgan Debra Mueller Crime Prevorohon Officer Chairperson MINUTES Item # 6 Ralph Buchwalter expressed an interest in staying on the Committee as an active member. There being no further business to discuss the meeting was adjourned at 2000 hours. Respectfully submitted, R H. Rollins Recording Secty A - "'a 4'r GRAND TERRACE HISTORICAL & CULTURAL COMMITTEE Minutes of the March 5, 1990 Meeting The meeting was called to order at 7:10 PM by Chairman Viola Gratson. Those present were Ann Petta, Irene Mason, Pauline Grant, Hannah Laister, Viola and Randy Anstine. Marie Schmidt was absent. The minutes of the February meeting were read. The date of the Art Show is April 29th. With this change, a motion was made by Ann to accept the minutes, seconded by Irene. The Treasurer's report remains the same as last month. Ann and Viola attended the Founder's Day at the Grand Terrace Y Elementary School on February 14th. Invitations were received by members from the PTA. Us Old Business: Our new storage cabinet has been received. Members will meet at the Civic Center Wednesday, March 7th, to transfer our things from upstairs to our new cabinet. ,rr New Business: Ann suggested that the Committee look into the possibility of designating the Community Center as an historic site. City Council has asked the County qnd State. Randy will get particulars on what constitutes an historic site. Ann also memtioned the Laura Clark house on the northwest corner of Palm and LaCadena. The Committee will wait for Randy before proceeding with this project. Irene and Pauline are working on publicity for the Art Show. The flyers are out and three returns have been received so far. Ron Martin attended our meeting for a few minutes to get the particulars from us on our new show case. He took measurements and looked at pictures of what we have in mind. He will get back to us with an estimate. The meeting for April will be Monday, the 2nd. The meeting was adjourned at 8.10 PM, motion made by Ann, seconded by Hannah. Respectfully submitted, Hannah Laister, Secretary ilk i, -5 1 _`"/