The URL can be used to link to this page

01/10/1985.1 X _ CITY OF GRAND TERUCE r 4� W-bI I.AR t f� ANC L NE, : S yap, .' ,ZRi,Ct VIEW Lirf,�ir!'l �r�+s O �JUliL1+�t 'Piiei_i RY 10, L2137 Grand Terrace JS��L1�f`' � 30 P,',1. X Call to Ci dt�r�' ` ' 1nvoca,,ior - Pjsnor_Ri,_k PeI,I iel {a. Oc, `)i_. Fe, owsh7p �ou,squgr,C Chur-,h - s * Pledne of Allei i-,d , Roll Cali Y r 1 t + 1T -) t _ _Y,_�.Gr �E'' ��I`��li✓ 1` r e:C�{lls;�[ a c, Ills ; y ^ rr C0111clL11 AC Approval c' M7nu/t-ts, .2%GOr84 porove `f 1 II 11{ �[ 7 > 1 a 0C� �n,olov,', Lf f,��k te�l�r4e� s,lG ,�U i�„ 1 1 ��rpr5�+,� I 1 r r C.,n0►'I vc cf ay t. R;- 0rf c ~ f ! t I � r_Coromf ✓f1YL =r)�;I 14� L Adncc Lil, , a 1 i I i�FC. on, 3l C Con0-P c _, c�',srafric rI :`c P I L, 1-.,, r, rr 1r1 ri — .-r P. ir,. l I , i is L' '%J H ', L, 11"IJi" ' I f 1% L -I f_-Ur' 'IL tit At C I -L i 1 1 1 9 ! I, S'N'e L i4" C I Ty CM III r 7 Cln5 to 1 1,11/ice r f� 12 r'LIIf}rdval i f tVE' �^s f 1,', %%I?4 } iy1`;2' r t� ` iitl7rQ,n i r 1 s Civ1C c ,,o1 4�! Presentatlor, all C,-tiI1ca1:ev, of C'c d,,,m, i! o Barbara ba„.j, Y _ _Lab, 1 r, Jt a l' fl s", Theatre og f i' , T-rrac,, (G d U-i f ) 'iuiardous Mdr:r;als "to,,lr„rns (Kennet', Jest LOVIs1011 Chler, Su,; islalla-c,no bounty Envirant^ental J 111--n Sea(ces) ' i 5 T COUNCIL AGENDA 1/10/85 - Page 2 of 3 7 CONSENT CALENDAR The following Consent Galenaar items are expected to be routine & non -controversial. They ,will be acted upon by the Council at one time without discussion. Any Council Member, S,,aff Member, or Citizen may request an item be removed from the Consent Calendar for dlscuss,on S-Laf f Recommendations A. Appioval of Check. Fegister No 011085 1 Approve B Ratify CRA Actions of 1/10/85 1 Approve C. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TEkRACE, CA, SUPPORTING THE RE- APPOINTMENT OF WALTER INGALLS TO THE CALIF. TRANSPORTATION COMMISSION i�. Ac�ap t Bond No OC-300876 for $1,800 for Approve `)tree, Maintenance & Approve Release of the Fcllowing �onds for Tract 9919 0.) 8cnd No. OC-300219 - $18.000 - Street Iicprove►itent (Performance) (2) Bond No. OC-300219 - $9,000 - Street. Improvement (Labor & Material) (3) Bond No. OC-300222 - $2,400 - Sewer & Water (Maintenance) 8. PUBLIC PARTICIPATION 9. ORAL REPORTS A. Planning Commission B. Parks & Recreation Committee C . Hi stori rt 1 & Cul ti ral Activities Committee D. Crime Prevention Committee E Emergency Operations Committee F. Pol-ice Chief G. Fire Chief H City Engineer I City Atzorncy u. City Manager i. , City COunci l Counc i i Action I r ri i COUNCIL AGENDA 1/10/85 - Page 3 of 3 110. UNFINISHED BUSINESS T _��.i—Recommendati Staf f �~ ons A AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt 1st reading OF GRAND TERRACE, CA, APPROVING ZONE CHANGE & set 2nd reading & AMENDMENTS „ IN COMPLIANCE WITH THE GENERAL public hearing for PLAN UPDATE OF APRIL 26, 1984, FROM R-R TO 1/24/85 R 3, AREAS 11-A & 11-B. (ZL 85-01) B. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt 1st reading OF GRAND TERRACE, CA, AMENDING THE CITY OF & set 2nd reading & GRAND TERRACE MUNICIPAL CODE, CHAPTER 18 72, public hearing for DEALING WITH SIGNS (First Reading) 1/24/85 C. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt 1st reading OF GRAND TERRACE, CA, APPROVING ZONE CHANGE & set 2nd reading & AMENDMENT, IN COMPLIANCE WITH THE GENERAL public hearing for PLAN UPDATE OF APRIL 26, 1984, FROM P,-1 TO 1/24/85 A-1, AN AREA OF APPROXIMATELY NINE ACRES FRONTING ON BLUE MOUNTAIN COURT. (ZC 85-02) D AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt Ist reading OF GRAND TERRACE, CA, PROVIDING FOR AN & set 2nd reading & OVERLAY AREA AND AMENDING TITLE 18 OF THE public hearing for GRAND TERRACE MUNICIPAL CODE TO PROVIDE R-1 1/24/85 S(20,000) ZONING WITHIN SAID OVERLAY AREA. (�C 85-03) Ili NEW BUSINESS A. Teleprompter of Grand Terrace Foundation B. Proposed Policy/Fee Schedule - Civic Center Meeting Areas (ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THUR�DAY, JANUARY 24, 1985, AT 5 30 P.M AGENDA ITEM REQUESTS FOR fHE 1/24/85 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 1/16/85. Council Action PENDING CRA APPROVAL CITY OF GRAND TERRACE JAN 10 19J COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - DECEMBER 20, 1984 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand (errace, California, on December 20, 1984, at 5 36 p.m. PRESENT Hugh J. Grant, Chairman Tony Petta (Arrived at 5 39 p.m.) Barbara Pfennighausen Dennis L. Evans Seth Armstead, Executive Director Thomas J Schwab, Treasurer Ivan Hopkins, Attorney George McFarlin, Attorney Myrna Erway, Secretary ABSENT Byron Matteson, Vice Chairman MINUTES (11-29-84) CRA-84-127 Motion by Mrs Pfennighausen, Second by Mr Evans, ALL AYES by all present to approve the Minutes of November 29, 1984 as presented. CHECK REGISTER CPA122084 Mr Petta arrived at 5 39 p.m CRA-84-128 Motion by Mrs Pfennighausen, Second by Chairman Grant, ALL AYES by all present to approve Check Register No. CRA122084 as presented Recess was called at 5 40 p.m and reconvened at 6 02 p m , with all members present, except Vice Chairman Matteson RESOLUTION NO. CRA 84-04 - A RESOLUTION OF THE CRA OF THE CITY OF GRAND TERRACE APPROVING THE INDENTURE OF TRUST, LOAN AGREEMENT & PRELIMINARY OFFICIAL STATEMENT & TAKING CERTAIN OTHER ACTIONS IN CONNECTION WITh THE ISSUANCE OF ITS NOT TO EXCEED $8,000,000 SINGLE FAMILY CONSTRUCTION HOUSING NOTES, SERIES A OF 1984. George McFarlin, Bond Counsel, advised Griffin Homes has been constructing homes in the City since the late 1970's and has been involved in CRA mortgage subsidy bond issues, is now requesting construction financing, which is presently difficult to secure at competitive rates, to ensure project completion, this will be a 3-year issue, funds will be paid to the trustee, who will acquire construction loans as the homes are built, the homes will be sold Page 1 - CRA - 12/20/84 under the mortgage subsidy bond program, then the construction notes will be paid, recommended approval of the bond issue, following the legally -advertised public hearing. Chairman Grant opened public hearing Jim Rigley, 22605 De Soto, questioned and was advised this does not involve financing of rental units. There being no supporting or opposing testimony, Chairman Grant closed public hearing. In response to questions from Agency members, Mr. McFarlin clarified that the proposed bond issue has decreased to approximately $4,000,000, that financing costs have increased considerably over what was anticipated, and that there will be no substantive changes to the documents being approved. CRA-84-129 Motion by Mr. Petta, Second by Mrs Pfennighausen, ALL AYES by all present to adopt Resolution No. CRA 84-04. 11ULTIFAMILY RENTAL hOUSING DEVELOPMENT FINANCING Judy Jorgensen, Sigler -Zane Architects, representing Mr. Bud Yorkshire, Universal Contractor's, requested reconsideration of adoption of an inducement resolution for a proposed multifamily residential complex on a site consisting of approximately 10 acres located W/o Mt Vernon, E/o Canal and N/o Britton Way, Mr. Yorkshire is in the process of purchasing this property from Mr Keeney, an inducement resolution was approved for Mr Keeney, this proposal includes two additional parcels fronting on Mt Vernon. Ms. Jorgensen stated a program description and map was provided, presented a letter signed by Bud Yorkshire relieving the City and CRA of any liability relative to the inducement resolution, should subsequent bond financing not be approved. Felt the project would be an asset and would provide needed rental housing to the community, two -bedroom units are proposed, with a rental price limitation of $52C per month on 20% of the units, the preliminary design renderings are very attractive, will be presented when finalized, the project will still require approval and processing through the Planning Commission. Chairman Grant opened the meeting to public participation Jim Rigley, 22605 Desoto, did not see how the resolution could be adopted prior to submission of the project through the approval process, feeling adoption indicates approval of financing. Dr. Jack Booker, 11785 Mt Vernon, questioned and was advised by City Attorney Hop ins that multifamily units are allowed in an AP zone, recommended not approving a bond issue until a specific plan has been submitted Homer Howell, 11821 Mt. Vernon, opposed adopting the resolution, felt commercia or professional development of the subject property would be more appropriate. Chairman Grant closed the meeting to public participation. Motion by Mrs. Pfennighausen to adopt the inducement resolution died for lack of a second. Page 2 - CRA - 12/20/84 t z ECONOMIC DEVELOPMENT S rATUS REPORT Treasurer Schwab reported the following (1) Briefed new councilmembers on consultant activities, (2) Results of the survey of property owners have been placed in the reading box, (3) Annual CP,A Report has been compiled, and (4) presently compiling a notebook of past activities and goals for the Economic Development Committee. ECONOMIC DEVELOPMENT ADHOC COMMITTEE APPOINTMENTS Chairman Grant indicated Mr Rigley and Mr Cooley were nominated to serve on this committee at the previous meeting, this matter was continued to allow further nominations Mr. Evans nominated Joe Borrielli. Mr. Petta nominated Chairman Grant as an Agency representative on the Committee, Vice Chairman Matteson and Mrs. Pfennighausen were previously nominated CRA-84-130 Motion by Mrs. Pfennighausen, Second by Mr. Evans, that the Economic Development Adhoc Committee be comprised of eight members, to consist of seven voting members, as follows (3) citizens, (2) Agency Members, (1) Planning Commission representative, (1) Chamber of Commerce representative, and (1) staff member, to be non -voting Motion No CC-84-130 carried, ALL AYES by all present. Mr. Petta stated he had disqualified himself from serving on the committee, due to a potential conflict of interest, recommended Mrs Pfennighausen also disqualify herself from the committee, due to her stated preference to commercially develop Barton Road Mrs. Pfennighausen disagreed, noted Mr. Petta was legally required to disqualify himself, indicated a willingness to serve on the committee. Motion by Chairman Grant. Second by Mr Petta, that the composition of the Economic Development Adhoc Committee be revised to eliminate all Agency Members Mr Petta felt it would be inappropriate for Agency Members to participate in Committee decisions then proceed to vote as Agency Members on those recommendations The Motion failed 2-2, with Chairman Grant and Mr. Petta voting AYE, and Mrs Pfennighausen and Mr. Evans voting NOE Motion by Mr Evans, Second by Mrs Pfennighausen, to appoint Vice Chairman Matteson and Mrs Pfennighausen as Agency representatives, Jim Rigley, Glenn Cooley and Joe Borrielli as citizen representatives, Finance Director Schwab as staff representative, Doug Erway or designated representative from the Chamber of Commerce, and a Planning Commission representative to the Economic Development Adhoc Committee Motion by Mr. Petta, Second by Chairman Grant, to amend the Motion to exclude the Agency Members from the appointees, for separate consideration. The Motion to Amend failed 2-2, with Chairman Grant and Mr. Petta voting AYE and Mrs Pfennighausen and Mr. Evans voting NOE. The original Motion by Mr. Evans failed 2-2, with Page 3 - CRA - 12/20/84 Mrs Pfennighausen and Mr Evans voting AYE and Chairman Grant and Mr. Petta voting NOE. Chairman Grant continued this item to the January 10, 1985 Agenaa CRA ANNUAL REPORT Treasurer Schwab outlined the five major items to be addressed in an annual report for submission to the State, pursuant to the Health and Safety Code, recommended acceptance. Mrs. Pfennighausen questioned the location of the ninety-eight dwelling units referenced in Item 4 on Page 6. Mr. Evans, referencing Page 3, Section 2, Item D, and other various sections throughout the report disagreed with statements relative to implementing the goals and activities as outlined in the Redevelopmennt Implementation Strategy Report, indicated he feels the primary emphasis of commercial development has been in the area of the I-215 Freeway, would not support development of any magnitude in that area, and would not support the report as written. Treasurer Schwab stated the cut-off date for this report was June, 1984, and reflects the policies and goals of the Agency at that time, since it had adopted the Redevelopment Implementation Strategy Report as a policy document CRA--84-131 Motion by Mrs. Pfennighausen, Second by Mr Petta, ALL AYES by all present to accept the CPA Annual Report and to approve transmittal of the Report to City Council for approval and to the State, with the following amendments (1) Section 2B, Page 3 - delete the first sentence, and (2) Section 5, Item 4. Page b, is to read 'The total number of dwelling units which the Agency has caused to be constructed during the previous fiscal year." ADJOURN - The regular meeting adjourned at 7 13 p.m The next regular meeting will be held January 10, 1985 at 5 30 p m. Respectfully submitted, Secre y APPROVED Chairman Page 4 - CRA - 12/20/84 a COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE JAN. 10, 1985 PENDING CRA APPROVAI CRA AGEi flDA ITEM NO CHECK REGISTER NO 9C(011085 CHECK NO OUTSTANDING DEMANDS AS OF JAN 10, 1985 (1) P1466 COLTON JOINT UNIFIED SCHOOL DIST FINAL PAYMENT TO ARCHITECT FOR AIR CONDITIONING $ 4,000 00 PRINT PLANS & SPECIFICATIONS FOR AIR CONCITIONING 101 63 J2) P1467 KICAK AND ASSOCIATES ENGINEERING SERVICES FOR VIVIENDA BRIDGE PROJECT 11/26-12/23/84 835 30 (3) P1468 MOFFATT & NICHOL,ENGINEERS VIVIENDA BRIDGE PROJECT PAYMENT # 6 13,698 75 (4) P1469 PICTURELAND FRAME AERIAL PHOTOS 695 36 (5) P1470 SUN TELEGRAM NOTICE OF PUBLIC HEARING 12/5/84 17 83 TOTAL $19,348 87 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA SCHWABTHOMAS Date 1/4/85 C II A ITEM (XX) COUNCIL ITEM ( ) MEETING DATE: January 10, 1985 AGENDA ITEM NO, 44 SUBJECT: Economic Development Ad hoc Committee FUNDING REQUIRED NO FUNDING REQUIRED XX At the Community Redevelopment Agency meeting of 12/20/84, a motion was made to form an Economic Development Ad Hoc Committee, comprised of eight members with seven voting members. Nominations were made to appoint members to the Committee as follows Barbara Pfennighausen, Agency Member Byron Matteson, Agency Member Hugh Grant, Agency Member Doug Erway, or designated represenative, Chamber of Commerce Thomas Schwab, City Finance Director (non voting member) Jim Rigley, Citizen Glenn Cooley, Citizen Joe Borrielli, Citizen Represenative of the Planning Commission The agency continued this matter for final appointments to this rbeiing, Exrerpts from the minutes of 12/20/84 relative to this committee are at -Lack ed. Staff Recommends Agency, APPOINT EIGHT MEMBERS TO THE ECONOMIC DEVELOPMENT nil, fjoC COIIMITTEL CONSISTING OF TWO AGENCY MEMBERS, ONE CHAMBER OF COMMERCE RLPRESENATIVi , ONE STAFF MIEs4BER (NON--VOFING), THREE CITIZENS, AND ONE RFPRESENJATIVE FROM THE PLAWITNG COMMISSION. 9 TS bm a ECONOMIC DEVELOPMENT STATUS REPORT Treasurer Schwab reported the following- (1) Briefed new councilmembers on consultant activities, (2) Results of the survey of property owners have been placed in the reading box, (3) Annual CRA Report has been compiled; and (4) presently compiling a notebook of past activities and goals for the Economic Development Committee. ECONOMIC DEVELOPMENT ADHOC COMMITTEE APPOINTMENTS Chairman Grant indicated Mr. Rigley and Mr. Cooley were nominated to serve on this committee at the previous meeting, this matter was continued to allow further nominations. Mr. Evans nominated Joe Borrielli. Mr. Petta nominated Chairman Grant as an Agency representative on the Committee, Vice Chairman Matteson and Mrs. Pfennighausen were previously nominated. CRA-84-130 Motion by firs. Pfennighausen, Second by Mr. Evans, that the Economic Development Adhoc Committee be comprised of eight members, to consist of seven voting members, as follows (3) citizens, (2) Agency Members, (1) Planning Commission representative, (1) Chamber of Commerce representative, and (1) staff member, to be non -voting. Motion No. CC-84-130 carried, ALL AYES by all present. Mr. Petta stated he had disqualified himself from serving on the committee, due to a potential conflict of interest, recommended Mrs. Pfennighausen also disqualify herself from the committee, due to her stated preference to commercially develop Barton Road. Mrs Pfennighausen disagreed, noted Mr. Petta was legally required to disqualify himself, indicated a willingness to serve on the committee. Motion by Chairman Grant, Second by Mr Petta, that the composition of the Economic Development Adhoc Committee be revised to eliminate all Agency Members. fir Petta felt it would be inappropriate for Agency Members to participate in Committee decisions then proceed to vote as Agency Members on those recommendations. The Motion failed 2-2, with Chairman Grant and Mr. Petta voting AYE, and Mrs Pfennichausen and Mr. Evans voting NOE. Motion by Mr. Evans, Second by Mrs. Pfennighausen, to appoint Vice Chairman Matteson and Mrs. Pfennighausen as Agency representatives, Jim Rigley, Glenn Cooley and Joe Borrielli as citizen representatives, Finance Director Schwab as staff representative, Doug Erway or designated representative from the Chamber of Commerce, and a Planning Commission representative to the Economic Development Adhoc Comnlitfee. Motion by Mr. Petta, Second by Chairman Grant, to amend the Motion to exclude the Agency Members from the appointees, for separate consideration. The Motion to Amend failed 2-2, with Chairman Grant and Mr. Petta voting AYE and Mrs. Pfennighausen and Mr. Evans voting NOE. The original Motion by Mr. Evans failed 2-2, with Page 3 - CRA - 12/20/84 t1rs. Pfennighausen and Mr. Evans voting AYE and Chairman Grant and Mr. Petta voting NOE. Chairman Grant continued this item to the January 10, 1985 Agenda. CRA ANNUAL REPORT Treasurer Schwab outlined the five major items to be addressed in an annual report for submission to the State, pursuant to the Health and Safety Code, recommended acceptance. Mrs. Pfennighausen questioned the location of the ninety-eight dwelling units referenced in Item 4 on Page 6. Mr. Evans, referencing Page 3, Section 2, Item D, and other various sections throughout the report, disagreed with statements relative to implementing the goals and activities as outlined in the Redevelopment Implementation Strategy Report, indicated he feels the primary emphasis of commercial development has been in the area of the I-215 Freeway, would not support development of any magnitude in that area, and would not support the report as written. Treasurer Schwab stated the cut-off date for this report was June, 1984, and reflects the policies and goals of the Agency at that time, since it had adopted the Redevelopment Implementation Strategy Report as a policy document. CRA-84-131 Motion by Mrs. Pfennighausen, Second by Mr. Petta, ALL AYES by all present to accept the CRA Annual Report and to approve transmittal of the Report to City Council for approval and to the State, with the following amendments- (1) Section 2B, Page 3 - delete the first sentence, and (2) Section 5, Item 4,---age 6, is to read "The total number of dwelling units which the Agency has caused to be constructed during the previous fiscal year." ADJOURN - The regular meeting adjourned at 7 13 p.m. The next regular me t nie g will be held January 10, 1985 at 5 30 p.m. Respectfully suDMltted, _'2 Secre APPROVED Chairman Page 4 - CRA - 12/20/84 STnFF REPOi-,T C R A ITEM (; ) COUNCIL ITEM ( ) MEETING DATE: 1-10-85 AGENDA ITEM NO. SUBJECT: Regional Economic Development Workshop FUNDING REQUIRED NO FUNDING REQUIRED Attached are copies of two letters from Mr Jack Kelly, Executive Director, San Bernardino Economic Development Council, relative to a proposed regional economic development workshop which has tentatively Deen scheduled for Thursday, January 31, from 9 00 A M to Noon Reservations for attendance are required on or before January 15 rh,s information has also been provided to the Chamber of Commerce, STAFF RECOMMENDS THAT COUNCIL DETERMINE WHETHER THE CITY IS TO PARTICIPATE IN THE WORKSHOP, IF PARTICIPATION IS DESIRED, DESIGNATE ATTENDEES AT THE REGIONAL ECONOMIC DEVELOPMENT WORKSHOP ON JANUARY 31 ME A SPECIAL REPORT ON REGIONAL ECONOMIC DEVELOPMENT �Tdr0itL9 �7ION C F3 y FURN ED T0. December 11, 1984 ACTIVITIES`-��- c IMPORTANT CONSIDERATIONS AND REFLECTIONS The time has come for us to re-evaluate our economic development goals and objectives not only for our city but for the entire region. lie must coordinate and organize our various economic development activities into one major stimulating and effective force, or be willing to lose our hard-earned prospects to otner sections of the country riho are organized and very well financed. The competition to attract new or expanding companies to hundreds of United States cities is extremely Keen across this nation. Many cities in the Soutneast, Midwest, and on the East Coast have larger marketing budgets than the whole state of California has allocated' During the last few months, it is reported that no less than seven new economic development programs are being formed in our region, botn East and West Ends. Tnis will bring the total to some twelve economic development groups in our cities and region. Each must have committed funds to operate and promote their respective areas or coidunities - none will have enough funds to effectively penetrate the available markets. However, a joint endeavor and pooling resources toward accomplishing mutual goals will produce the desired results for all concerned. It seems pretty foolish to make potential investors and business owners aware of our areas and get them to visit us, only to lose them to some other sections of the country who have reciprocal agreements and will switch them between their respective cormumunities in order to make a teal. We can no longer afford the luxury of sacred turfdoms ::nd who gets the credit for bringing in new or expanding businesses to create new jobs and new payrolls for our citizens. We certainly can't each afford the awesome expense of duplicating the marketing and advertising costs on a national and international scale to create awareness of our respective area's assets, incentives, and inducements. . . FIua�' .{." 0[7p Maw �� CITY OF CR"-10 TERRACE 440 WEST COURT STREET SUITE 110 SAN BERNARDINO CA 92401 TELEPHONE (714) 381 4327 • TELEX 675 508 Just as important as getting a prospect to visit our areas are the follow-up procedures that must be initiated if we expect to make a deal. The prospect's visit to our areas must generate enthusiasm and positiveness, cooperation and mutual trust between the prospect, public, and private sectors. In other words, we have one opportunity_ to impress our visitor that we want his business, regardless of where he chooses to ne4otiate a deal in our region. We now need action and joining of hands, not lip -service and skepti- cesms in our economic development activities. Success can be ours if we will coordinate and cooperate with one another. It is imperative an individual or agency assume the lead in establish- ing an economic development workshop which will include all areas of our region, to review current economic development programs, develop and organize a mutually beneficial awareness, marreting, and aaver- tising program, and adopt a tailor-made follow-up program for each interested prospect. If you would be interested in joining together in holding such a work- shop, after the first of the year, please give me a call indicating your intentions. / / ""' /15 /JACK KELLY 'Executive Director (714) 381-4327 In __�MATION COPS( FLd„aISHED �0; f� �„ REPLY REQUESTED FINAL NOTICE11 On December llth, you were invited to attend and participate in a proposed regional economic development workshop to be held after the first of the year. Tnis invitation was extended to leading business people, developers, elected officials, chambers of commerce, and all economic de,,elop- m,-nt croaDs in the East and :lest Erds of the county, mountain and desert communities, as well as P.iversioe communities. Tre responses have been very positive from most areas of the region, especially chambers of commerce and developers. However, some cities, business people, and economic development groups have failed to re- sDond to -date. So far, we have received no rejections to the pro- posed worKshoo, and because of the positive interest generated, we will have to secure a larger facility than originally planned. The workshop is tentatively being scheduled for January 31st, 9 a m. until noon, and reservations for attenaance must be con�irred on or before JANUARY 15ih, as facilities must also oe conf"irmed no later tnan January 1nth. The actual location and agenaa will be furnisned to you during the week of the 21st. As was indicated in the December llth letter, the proposed workshop will be an open discussion of economic development needs, evaluations, and hopefully adopting some planning goals. Working togetner, we can all benefit from the fruits of our mutual endeavors. If you are interested in attending and participating, please R.S.V.P. to Bev at 381-4327, as soon as possible. ALEX. JACK. K LY Coordinator January 2, 1985 RECEIVED JAli 3 19)85 CITY OF GRAND TERRACE ILI DATE January 2, •S STAF4;n. hi. Ptv 1 C R A ITEM (X ) COUNCIL ITEM ( ) MEETING DATE JAN 10 i9.P5 AGENDA ITEM NO SUBJECT CONSTRUCTION OF ROOF SYSTEM AF FIRE STATION STORAGE AREA It FUNDING REQUIRED X NO FUNDING REQUIRED Staff has received a request from CDF personnel assigned to Station #23. Said request is regarding retrofitting the existing rear storage area with a cover and/or roof The installation.of a roof would provide for climate protection to the existing emergency generator and switching gear Staff has evaluates the request, and has found it to be valid Stab' would recommend the install- ation of a wooden roof system, with composition roofing materials Total cost of this is estimates to be $2,000 00 It is anticipated that this installation would help to prevent unnecessary repairs to the emergency generator due to weather exposure This installation would also protect equipment that is stored immediately adjacent to the generator Sta44 RecommenG s that the Agency l) APPROVE THE INSTALLATION OF THE ROOF SVSFEM 2) APPROVE APPROPRIATING $2,000 00 FROM THE COMMUNITY REDEVELOPMENT AGENCY RLA M m = existing trash enclosure (not in contract) iIAREA OF CONTRACT existing fire station. (not in contract) 6 L.i 3ITt PLAN N0 �/,Al Nn i j v1%iiNN7s� --44uy� (,4ougior c7i,i A 'M G41� 01111"Qx] 110%;-%M � Mr►g r)N►yQV: -WQ)vv;-N' ltQ 1 y PEN( G CiTY COUNCIL APPROVAL n CITY OF GRAND TERRACE COUNCIL AGENDA iTEM 1 JAN In M5 COUNCIL MINUTES SPECIAL MEETING - DECEMBER 13. 1984 A special meeting of the City Council of the City of Grand Terrace was called to order in the City Hall Building No. 1, 22795 Barton Road, Grand Terrace, California, on December 13, 1984, at 5 30 p.m PRESENT Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Myrna Erway, City Clerk ABSENT None The Pledge of Allegiance was led by Councilwoman Pfennighausen. CURB INSTALLATION EAST OF CIVIC CENTER The purpose of this meeting is to reconsider construction of a curb at the easterly edge of the driveway east of the Civic Center as a result of discussion at the Construction Meeting of December 12, since completion of the work in that area is anticipated prior to the next regular meeting, Council determined not to install the curb at the meeting of November 8, 1984. Councilwoman Pfennighausen voiced opposition to the curb, indicated $3,000 was excessive since there is no prior evidence of a problem in that area, in addition, noted that should the City be required to pay additional charges relative to the unresolved arbitration, the remaining contingency fund balance would be approximately $5,210, with additional costs anticipated. Councilman Petta stated the curb should be installed at this time if there is reason to believe it will be required at some future date, the contractor -advised two by fours will be installed in the absence of a curb, the dirt will be higher and rain will cause mud to overflow onto the driveway, creating a constant maintenance problem, in addition, felt the project will appear unfinished with no curb. Page 1 - 12/13/84 Councilman Evans questioned if runoff would be the responsibility of the property owner. City Attorney Hopkins advised the City would be required to accept runoff due to natural causes. Mayor Pro Tem Matteson favored curb installation if Mr. Zampese would share the cost, felt curbing would look better. Councilman Petta advised Mr. Zampese has no interest in whether or not the curb is installed, feeling it would only benefit the City. CC-84-309 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to deny the change order to construct a curb on the easterly edge of the driveway east of the Civic Center Councilman Petta felt the curb would look better and would eliminate maintenance problems. Mayor Grant felt the matter should be addressed later if a problem becomes apparent. The Motion carried 4-1, with Councilman Petta voting NOE. ADJOURN - The Special Meeting adjourned at 6 25 p m The next regular meet ni g will be held December 20, 1984 at 5 30 P M. Respectfully submitted, APPROVED Mayor Paqe 2 - 12/13/84 JANUARY 10, 1985 PE NG CITY COUNCIL APPROVAL Council Agenda Item # 2 CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - DECEMBER 20, 1984 A regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on December 20, 1984, at 5 40 p m. PRESENT Hugh J Grant, Mayor Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT Byron Matteson, Mayor Pro Tempore The meeting was opened with invocation by Reverend Bryce Pelren, Inland Empire Church of the Nazarene, followed by the Pledge of Allegiance, led by Councilman Evans. PRESENTATION OF CERTIFICATES OF COMMENDATION Mayor Grant read and presented a Certificate of Commendation to the family of Ernest J Oberschmidt honoring him for many years as an outstanding, contributing citizen of Grand Terrace Mayor Grant read and presented a Certificate of Commendation to Capt Phil DeClerck commending Fire Station Nlo. 23 for outstanding service provided to the City since its incorporation Mayor Grant read and presented a Certificate of Commendation to Capt Jim Bradford commending the San Bernardino County Sheriff's Department for outstanding service provided to the City since its incorporation SISTER CITY ESTABLISHED Councilman Petta introduced Francesco Cudin, from Palazzola Dello Stella, Italy, a nephew of Bill DeBenedet, noted that Francesco attended the first City Council Meeting following incorporation, advised that Francesco brought with him a letter and pictures to Mayor Grant from Claudio Braida, Mayor of the City of Palazzola Dello Stella, read the letter, which was written in Italian, and translated by Ann Petta, which indicated his City has 3,500 population, is located in northern Italy, and is part of the Province of Udine Councilman Petta stated there is a desire on the part of the citizens Paqe 1 - 12/20/84 of Palazzola Dello Stella to affiliate with a city in this country, recommended Grand Terrace be designated as a sister City of that City CC-84-310 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES by all present to adopt RESOLUTION NO. 84-43 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, EXTENDING AN INVITATION TO THE CITY OF PALAllOLA DELLO STELLA, ITALY TO BECOME A SISTER CITY, AND INVITING THE CITIZENS OF PALAllOLA DELLO STELLA TO PARTICIPATE IN SAID PROGRAM. CIVIC CENTER CONSTRUCTION Architect's Field Report Nos 42, 43 and 44 were provided. Architect Larry Wolff advised the project will be ready for final inspection and walk-through January 17 to establish a punch list of any remaining deficiencies, there have been many difficulties, which now appear to be solved, except the weather, the pavement, landscaping and irrigation could be delayed until there are one or two full sunny weeks, anticipate successful completion within the next 30 days. Following the walk-through, all requirements will be initiated to go into the 35-day period, the contractor will pick up all deficiencies and will file a notice of completion, the project will have a one-year warranty starting with the notice of completion. Recommended making a final determination of the Dedication Ceremony date the first week of January Councilman Petta recommended professional photographs be taken of the completed Civic Center project to be put on postcards which could be mailed. Mr. Wolff stated his firm plans to promote this project, recommended the City select from photographs taken by his firm, if not satisfied, offered to assist the City with other photographs Recess was called at 6 02 p m and reconvened at 7 13 p m., with all members present except Mayor Pro Tem Matteson PARKLAND DONATION - GRIFFIN HOMES Dale Griffin offered to donate land within the Honeyridge/Honey Glen subdivision approximately 100 ft. wide by 670 ft long, consisting of approximately one and one-half acres for a parksite, indicated this subdivision, original^ly approved by San Bernardino County, was the first subdivision to be built on the California Aqueduct, at that tine the State wouldn't allow a street on top of the aqueduct, so there is a 100-foot easement across the back of seven lots in that subdivision, Griffin Homes has had difficulty selling the houses on those lots, since that easement can be planted, but cannot be fenced for private yards and no structures can be built, feels this area will become an eyesore for the community if not maintained. Offered to donate that property, free and clear, to install a manual irrigation system and to plant the area with a seeded turf, also offered to work with the City on any additional improvements desired. Stated if the City concurs, will proceed with the required procedures. Page 2 - 12/20/84 Chairman Dick Rollins, Parks & Recreation Committee, advised the Committee was briefed by Mr Griffin and recommends accepting the land donation to be used for a senior citizens exercise course, for which funding was approved this fiscal year, trees have been offered, the Community Services Director feels the only cost to the City would be water and maintenance. John Mathews, 11733 Eton Drive, voiced concern for the protection of the adjacent property owners, and the possibility of their fences being damaged or torn down. Mr Griffin was questioned and responded the homes could have gated access to the parksite, wood fences presently exist, but would build block walls, if preferred, if City is willing to pay the difference City Manager Armstead recommended coordination with the State prior to final acceptance Council voiced appreciation and concurred with accepting the donation, if there are no problems with the State. Recess was called at 7 37 pm. and reconvened at 7 53 p m., with all members present except Mayor Pro Tem Matteson. ITEMS DELETED FROM AGENDA - 6C - Multifamily Inducement Resolution and 1 - Closed Session MINUTES (11-29-84) CC-84-311 Motion by Councilwoman AYES by all present to presented CC-84-312 Page 3 - 12/20/84 CONSENT CALENDAR Pfennighausen, Second by Councilman Evans, ALL approve the Minutes of November 29, 1984 as Item 6C was deleted, 6H, Parcel Map 8310, was removed for discussion. Motion by Councilwoman-Pfenm ghausen, Second by Mayor Grant, ALL AYES by all present to approve the following Consent Calendar items A Approval of Check Register No. 122084, B Ratify CRA Actions of 12-20-84, D Accept Annual CRA Report, as amended, for Filing with State of California, E Authorize Finance Director to attend CSMFO Annual Seminar in San Jose, February 6-8, 1985, F RESOLUTION NO 84-39 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, , SUPPORTING SAN BERNARDINO COUNTY REGIONAL PARKS DEPARTMENT'S APPLICATION FOR PEGIONAL COMPETITIVE STATE GRANT FUNDS FOR PRADO TIRO, THE PRADO REGIONAL PARK INTERNATIONAL SHOOTING FACILITY, G RESOLUTION NO. 84-40 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY GRANDOF 1 AC CA, ENDORSING THE ESTABLISHMENT OF A FOREIGN TRADE ZONE SITE IN THE CITY OF ONTARIO, COUNTY OF SAN BERNARDINO, CA, and I. RESOLUTION NO 84-41 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE—ATFROVING THE ISSUANCE OF NOT TO EXCEED $8,000,000 SINGLE FAMILY CONSTRUCTION HOUSING NOTES BY THE CRA OF THE CITY OF GRAND TERRACE IN THE GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AREA PARCEL MAP 8310 Planning Director Kicak advised tentative approval was given sometime ago for this parcel map on Grand Terrace Road, splitting a single lot into two lots, all conditions of approval have been met, either through completion or by providing cash deposit for improvements, recommended final parcel map approval for recordation. CC-84-313 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES by all present to approve and authorize execution by the Mayor of final Parcel Map 8310. PARKS & RECREATION COMMITTEE The Minutes of 11-5-84 were provided Chairman Dick Rollins reported the following (1) Christmas Tree Lighting Program was successful, (2) Signs are now posted for a $100 reward for information relative to vandalism to public property, and (3) damage to the men's park restroom is now almost total, the restrooms are now being closed at dark, but doesn't appear to be helping DRAINAGE DITCH - TERRACE HILLS COMMUNITY PARK Parks & Recreation Committee Members Louis Galvez, Lenore Frost, Gary Dishaw and Ken R7nderhagen voiced opposition to Council's decision to install a drainage ditch at the park, recommended the orange grove property owners be required to maintain their property and install a permanent berm or other permanent solution to contain the water, and that the City expend no funds to build a drainage ditch unless it becomes apparently necessary after the property owners have taker, such action. Councilman Petta stated the property owner offered to berm his area and divert the water to Cardinal, but Council did not concur, noted the original plans provided for a concrete channel at the south end of the park to carry runoff, excluding irrigation, from higher elevations to the southwest corner of the park, the west boundary of the park was graded to carry the water to DeBerry where a catch basin is located, an 8-inch pipe was installed, presently partially torn out, from the southwest corner, which is unsatisfactory A survey of that area r during the recent rain revealed a }a{e from natural water, that area is always wet from the park sprinklers, even when rain or irrigation water is non-existent, on that basis, the majority of Council felt a V-shaped concrete gutter should be installed at the edge of the property which will lead to the catch basin at DeBerry Page 4 - 12/20/84 b Councilwoman Pfennighausen stated the property owner is legally obligated to contain irrigation water or ensure there is no damage to parks, streets or schools, noted the school district directed the property owner to contain the water, disagreed with expending City funds to construct a drainage ditch Chairman Dick Rollins referenced the February 1980 Council Minutes in which he offered to install a concrete -lined channel for the cost of concrete only, felt one is still needed, since water, natural or otherwise, has and will always be a problem Advised the Committee became upset when advised funding for the drainage ditch would be appropriated from its budget. Mayor Grant advised there will always be natural runoff from rain and the homes above, since water flows downhill, concurred with installation of the drainage ditch, even though it may benefit the property owner, since it will also benefit the City by preventing accidents and children being hurt. Ernie Zampese, 11963 Honey Hill Drive, questioned how half a million gallons of water in three days can be contained, felt if such a requirement is imposed, should apply to all residents who irrigate and allow water to drain into the streets. City Engineer Kicak advised the $100,000 application submitted to the State to fund the park project included the installation of a 24-inch drainage pipe to provide for any surface runoff (not irrigation water) that could be tributary, not after development of this property, but storm runoff that would be tributary as a result of the storm runoff if and when all the property is developed, when project costs started increasing, cost-cutting alternatives were sought, so a concrete -lined channel was proposed along the bottom of the bank; the lining was eliminated due to a committee voicing concern that it would be hazardous Noted water flowing in a smooth pipe laid on a perfect grade creates no problems, there could be some problems with a concrete channel, since it is rougher, however, grass is the worst possible condition you can have, and doesn't work, which is the present situation. The purpose of the 8-inch pipe was to only carry minimum nuisance water from the local sprinkler system, was never intended to carry storm runoff Councilman Evans questioned and Mr Kicak responded potential grove runoff was not considered when the 24-inch pipe was proposed, Councilman Evans felt the only way to determine what percentage of the problem is attributed to irrigation eater is to require the property owner to take proper corrective measures, Council can then determine whether a minor or major problem exists Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to rescind Motion No CC-84-307, failed 2-2, with Councilwoman Pfennighausen and Councilman Evans voting AYE, and Mayor Grant and Page 5 - 12/20/84 r Councilman Petta voting NOE Councilwoman Grant concurring, requested the funding not Parks & Recreation Committee budget for the EMERGENCY OPERATIONS COMMITTEE Pfennighausen, with Mayor be appropriated from the drainage ditch The Minutes of 11-26-84 were provided. Community Services Director Anstine reported the Committee is continuing its work on the City's emergency operations plan CITY ATTORNEY REPORT Postal Regulations - City Attorney Hopkins distributed postal regulations governing mail delivery service and answers to Council questions relating to delivery requirements, advised services available to single family residences are door-to-door, curbside and cluster, as inhabitants of residences change, door-to-door service is required to change to curbside. Door-to-door service is not available to new developments, at the option of the developer, either curbside or cluster service is available, with cluster boxes being encouraged due to less cost Advised that developers could be required to provide curbside service rather than cluster mailboxes by adding that as a condition of development to the zoning code Councilwoman Pfennighausen, with Mayor Grant concurring, requested necessary action be taken to prevent the establishment of cluster mailboxes within the City CITY MANAGER REPORT City Manager Armstead reported the following (1) City Attorney opinions concerning AB 2836_and FPPC were provided to Council, and (2) Study on hazardous materials management program was provided, the County will make a presentation on this CITY COUI4CIL REPORTS Councilman Evans questioned if agenda packets could be available on Fridays rather than Mondays due to his work schedule City Clerk Erway advised the weekend is needed to allow receipt of legal material the time element and workload would make it very difficult to have the agenda packets ready on Fridays Councilman Petta advised he and Mayor Grant attended attended a SANBAG meeting relative to solid waste material. CC-84-314 Councilwoman Pfennighausen made a motion, seconded by Councilman Evans, ALL AYES by a present that letters of appreciation be sent to - each commission, committee, and sub -committee member, also that a Certificate of Appreciation be presented to Barbara Bayus at the next council meeting for outstanding service in organizing the excellent 1984 parade. Page 6 - 12/20/84 Mayor Grant reported the following (1) Attended December 11 Omnitrans and SANBAG Meetings and December 19 LAFC Meeting, (2) Received a complaint from Los Angeles TV Station, Channel 22 relative to its transmission being prohibited in this area by Group W, (3) Indicated concurrence with request from Larry Roberson that Colton High School Yellowjacket Band be permitted to use City streets on December 30 to prepare for the 1984 Pose Parade, (4) City's Crime Prevention Officer Grant was approved, cash match is approximately $13,000, (5) CHS Band expressed appreciation for City's support of the annual band tournament, (6) Viola Gratson expressed appreciation for appointment to Historical & Cultural Activities Committee, and (7) Attended Theatre on the Terrace meeting, anticipates Chairman making a presentation at the next council meeting CIVIC CENTER DEDICATION COMMITTEE The Committee has been meeting monthly in preparation for the February 10 dedication ceremony, Council reviewed the layout of a proposed commemorative program Councilman Petta recommended including remarks by each Councilmember in the program Recess was called at 9 32 p.m. and reconvened at 9 47 p m with all members present except Mayor Pro Tem Matteson SIGN CODE City Attorney Hopkins read the title of the ordinance and reviewed proposed amendments, noted the only amendment proposed by the Planning Commission is to aelete the words "and must be renewed thereafter" from Section 8D on Page 3 Under this amendment, supported by the Chamber of Commerce, a business with a non -conforming sign could apply for a two-year permit, if granted, the sign woul& be legal two years and thereafter would have to be abated, approximately 15 signs are in this category. A business can also apply for a sign variance which, if granted, would be permanent. Councilman Petta withdrew from action on this matter, declaring a potential conflict of interest Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to approve the amendments to the sign code, with the deletion of Section 8, failed 2-1, with Mayor Grant voting NOE Motion by Mayor Grant to adopt first reading of the ordinance died for lack of a second STOP SIGN - ARLISS DRIVE/HOLLY STREET Community Services Director Anstine advised traffic engineer C. Hui Lai, under staff direction, conducted a feasibility study regarding installing a stop sign at Arliss Drive and Holly Street, based on his detailed analysis and conclusions, Staff recommends, with the Sheriff's Department concurring, not installing a stop sign Page 7 - 12/20/84 Mayor Grant and Councilwoman Pfennighausen recommended a stop sign, feeling it would accomplish the need to decrease traffic speed, and is difficult to enforce speed limits at that location Councilman Petta concurred with the traffic engineer's conclusion, feeling a stop sign would create more of a traffic problem and that additional enforcement would be more appropriate than a stop sign to decrease speed. Motion by Mayor Grant, Second by Councilwoman Pfennighausen, to adopt a resolution for the installation of a stop sign at Arliss Drive and Holly Street failed 2-2, with Mayor Grant and Councilwoman Pfennighausen voting AYE and Councilman Petta and Councilman Evans voting NOE. RESOLUTION NO 84-42 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING RESOLUTION NO 84-16 AND AMENDING THE ESTABLISHED CLASSIFICATIONS AND SALARY RANGES FOR THE CITY OF GRAND TERRACE City Clerk Erway advised the staff report outlined the background and Justification for staff recommendation, noted the responsibilities have increased significantly, as exhibited in the updated Job description, recommended adopting the resolution ugrading the Clerk Typist position, Salary Range 42, to Secretary I, Salary Range 51, and promoting Alicia Chavez to Secretary I, Salary Range 51, Step B, effective 12a29-84 Following clarification that Council approval is unnecessary for the CC-84-315 subject promotion, Motion by Mayor Grant, Second by Councilwoman Pfennlghausen, ALL AYES by all present to adopt Resolution No 84-42. ADJOURN - The regular meeting adjourned at 10 37 p m. The next regu a r meeting wi11 be held January 10, 1985 at ®5 30 p m _ Respectfully submitted, e Mayor Page 8 - 12/20/84 AR H ITECTis OWNER ARCHITEC �FIEi D REPORT CONSULT? AIA DOCUMENT G771 FIELD ❑ ❑ - Col IQ�MEi dA it �p I1 ;j eP 1, ,A ; I v �� . L i JpN 10 1985 s PROJECT Grand Terrace Civic Center CONTRACT FIELD REPORT NO 45 ARCHITECT'S PROJECT NO 81-11OCC 52 DATE 12-19-84 TIME 8 30-10 30 a.M%VEATHER cloudy TEMP RANGE 45-5o dpgrees EST % OF COMPLETION CONFORMANCE WITH SCHEDULE (+ -) WORK IN PROGRESS PRESENT AT SITE C , Pfennighausen Y----F"inisThed—'car'pent 2 Installation of elevator r+o'c7neilweffla71—Barbara Councilman Tony Petta eramic tile p 4, Metal toilet partitions - lom Schwab, Finance irec+tor Beb Stewart, Bldg. !Rspccter 5 Electrical, mechanical, and Betty Trimble, Secretary - plumbing OBSERVATIONS oy ay or, Maveric Construction Larry Wolff, WIC 1 Some additional work remains to be done at the water meter location before the water company will install the meter Slybeentraeter that Roy Taylor indicated he would have the Plumbing for fflake sure he would work vrlth the water all company is ready setting the ffieter, arid Bob Sbewart said 2 All panic hardware and locksets for the project have heen re-r--e-;aPd C eel • as the tempered glazing for the exterior doors has been set in the doors, they snail be 3 The instailaticr, of the aac-tlonal curb at the easterly driveway was dlsa-.Drove-c a_ specially 4 January 17, 1985 was given as the tentative date for a final walkthrough y 5. Discussion was again given to maintaining temporary access for staff and public from e soutPlerly parKing area it was generally agreed that it will be necessary to lPavp the wal kwa V Until all asphalt paving has been completed Any bl eml shoe '— Ch might occur because of heavy equipment hopefully will be covered by the final seal UUd L n i r z> Lr r Nfr i Ny and wa tE , Can —up s iou r d bue done aleter LIE remia r n ng ear tl iwG r. in that area has been completed. 6 The lighting levels in the staff men's restroom appear madequate The A? L! 1 1 LeL t requested one additional light fixture be installed at each location ITEMS TO VERIFI As noted above INFORMATION OR ACTION REQUIRED As noted above L ATTACHMENTS (�;Af o t' L) 7 L-J� R P REPORT BY / LARRY/VOLFF, AIP(/ AIA DOCUMENT G711 • AKHITECT'S FIELp' VPORT • OCTOBER 1972 EDITION • AIA®• © 1972 THE AMERICf INSTIT UTP OF ARCHITECTS 35 NEW YORK AVE NW WASHINGTON D C 20006 page of pages 5 Architect's Field Report No 45 cont Grand Terrace Civic Center Job No 81-11OCC 52 OBSERVATIONS CONT 16 The Architect directed an additional metal toilet partition door with a magnetic catch be installed at the public men's restroom for additional privacy 8 The Architect shall pick up the Contractor's pay request on Thursday, December 20 for approval 9 It was agreed that due to the holiday, the next regularly scheduled job meeting on Wednesday, December 26 shall be cancelled Consequently, the next job meeting shall be at 8 30 a m Wednesday, January 2, 1985. 10 The Dedication Committee should meet as early as possible during the first week of January in order to further discuss plans and dedication date Due to the rainy season there could be problems in completing all of the sitework and landscaping in time for the dedication date of February 10 Consideration should be given to having the dedication during the month of March or April to anticipate better weather conditions and to allow sufficient time to further organize and insure occupancy by City sr?{-,' I-iITECT'S � FIELD REPORT AIA DOCUMENT G711 FIELD ❑ OWNER ARCHITECT CONSULTAry � PROJECT Grand Terrace Civic Center FIELD REPORT NO 46 CONTRACT ARCHITECT'S PROJECT NO 81-110cc 52 DATE 1-2-85 TIME 8 30-11 00 am WEATHER clear and sunny TEMP RANGE 65 - 70 EST % OF COMPLETION 89% CONFORMANCE WITH SCHEDULE (+, —) Behi nd 6 weeks WORK IN PROGRESS PRESENT AT SITE 1 Casework and finish carpentry 1 Councilman Tony Petta 3 Final wall covering 3 Betty Tremble, Secretary Elevator Roy Taylor, averic onstruction 5 Fl actri�, M@GhaA1 Gal , aand Pl umbl ng 55. Larry Wolff, 4J6C OBSERVATIONS 1 The architect shall verify the responsibility for installing the pressure regulator valve at tile wate� 111alli 2 The contractor indicated that due to rain delays and the holidays that the installatien ef the eurb and gutters, eenerete flatwerk, and a/e paving have been delayed for a week Consequently, the date of January 24th was given as the time of finalwa t roug 3 Discussion was given to the dedication ceremony scheduled for February loth The dedicationarchitect suggested thdt the committee meetnext o evaluate the remainina time schedule for the �1ect 4 The architect directed that bhe foutings for the live parking lut light Flxtul-eS could be decreased by 6" in depth and that this additional concrete could be utilized to install the three light fixtures for the exterior signage Consequently, T;he par -king lot light fixtures feundatien shall be 18" in diameter by 30" deep Eaeh sign light fixture shall be mounted in a 30" by 30" square 6" thick concrete footing h- • • -• h. parking .• he mounted minimum • • •- • • 6 A visual walkthrough of the masonry was conducted on the site At the present time the masonry remains unsatisfactory and ,east be thoroughly cleaned, all joints neatly and uniformly pointed up, and any voids be completely fillt!d Tilt! df ch I teut bhd 11 research if there are any caulking compounds which can be used instead of grout The ITEMS TO VERIFY As noted above INFORMATION OR ACTION REQUIRED OI GEI'VE- 9 As noted above JAN ATTACHMENTS 1985 REPORT BY AIA DOCUMENT'011 - ARC IUIECTS FIELD REPORT - OCTOBER 1972 EDITION - AIA© - © 1972 THE AMERICAi� �NSTITUTE 0) ARCHITECTS, .01735�EW YORK AVE, NW WASHINGTON D C 20006 page of pages Grand Terrace Civic Center Field Report #46 81-110cc 52 OBSERVATIONS CONT contractor found several areas at the exterior wall were he suspected water was leaking through 7 A visual survey of the skylight system was also conducted The architect directed the skylight subcontractor to completely water test the entire installation as required by the specifications In addition, all clamps shall be thoroughly tightened, and all joints shall be thoroughly caulked At the uppermost ridge section where gaps 1/8 inch to 3/8 inch occur, the ridge should either be extended or the gap should be decreased 8 Dissatisfaction was expressed pertaining to the base flashing at the berms and raised planters The flashing shall be painted with a flat color rather than a semigloss All dents and bends shall be completely repaired Specifications require that all splices be soddered The contractor said he would research satisfactory ways to remedy the situation 9 At the oak wainscot adjacent to door frames, the door frame shall be painted green rather than white In addition, all adjacent surfaces around the door frame shall be painted the color of the door frame and not the wall color 10 At the easterly pair of doors, the architect directed the contractor to install a small area drain and tie it into the berm system in order to drain the area in front of the doors in addition, a transom above the door is not desired, and the entire opening should be filled completely ,,ith the pair of doors 11 The contractor suggested that the stamped concrete driveway apron should be thickened to 6" thick rather than 4" indicated on the drawings The architect agreed with this suggestion 12 Discussion was given to the construction and fabrication of the counter door at the finance area It was agreed that the door shall be 1 3/4" solid core oak veneer, and to be hung on the wall side rather than the counter side It was clarified that the door was not electric operated but merely had a secret gate latch The silent alarm pushbutton switch shall be provided by the electrical subcontractor at the corner of the counter area In addition, a recess service pushbutton shall be installed at the face of the counter as indicated on the drawing and connected to audible chimes as specified 13 The next regularly scheduled job meeting shall be at 8 30 a m , Wednesday, January 9, 1985 f�— dam•=�.1 �� i^'+^^ %�� ` %" � �v�% �;F-� l"�� /^' r /""� /_�' :l—� "'-` �''r-� r � i�� r �•�.�'�\ �� o r �L Xl � /�,/!I � ! J' �/ J ♦ Y'^ T. a \ � aY ' \\ '1. ` •4Y„ NF lA ,4�, Ny' II 4 � Y A JA! � JA AM ♦! ♦ JM ! � Ny^ AL W, Y ay 1 _ �. �4 5 � � �. � t .ti j i_1-_.Cd.�.�.+��.�. 4c f''3.,, i_ �} �.. �-'� _��, �'`=..JWL�L..�y �'�..�.Z _!✓ �''�s � v _ �1 �,a.=��P� a�1 u�-"�'��'13 r� ra INFORMATION ONLY Ii,.FC , 0'1L COUNCIL AGENDA ITEM i r 1, � - %i 1- I m I A ce rr a jrw low Cain ierrave, %T 1l- r i a i -bill is to caltifu tbzlt r -Ds�T �1-- F �r-� 1 Lis r '~ t E Tlerfillrate jaf Onerv-11ce ' for uuttitanbin uub contributions to � P~ by s -� P-\rRr\Dr r0r1—J-fl-\JRj\/Jr>>\1 r- JCOUNTRY 0UJR Jlam\l �r bau of -I on WO 10 NUARY i tr,Y�VVVVI �,w�}'r F' / 1 V' .SLAT 4 t%F�i�`a 1• ' 7� �6`� �! r��L� ; ! f J Sr J c+ T Itt J r 1 J I, f } J k• } ,sf t< �f•t tii �� ILd ' u� f�ff a i / E I1= -ry l INFoRtslATIOtl ONLY f �j �• �f �I ��v o�;t�st � 13, i ONILY COUNCIL AGENDA ITDA . -- 1i'+i t f 1'fti ti to cerfifU tat IL _- I Z JBIL' H' DU-rl-\-FR �Lr-j rl-\- r t f i� �• 4 i brrrbg awarbeb t1jie -f n� � 'm'" b�Eyy ��,' �F,ry'q• y� � �y�7yy� ,�r�y�J. ��gjJ. �1 f for .uuttituubiucg urula uub > antribution.5 to _ - 1 VI � W'i j r + '� =,1 10 r�-1 Jr> >�1 Jr\- RY �Ii t� �� -�: e z I YJ f t" d � t� - r C R A ITEM ( ) COUNCIL ITEM (X ) AGENDA ITEM NO. 5 SUBJECT: Theatre on the Terrace FUNDING REQUIRED NO FUNDING REQUIRED KLFUK I KE ETING DATE: 1-10-85 Mr Ed O'Neal will be addressing Council on this matter Copies of all minutes reflecting previous Council discussion and/or action relative to Theatre on the Terrace are attached for your review i Council appropriated $2,000 for FY 1983-84 in Motion No CC-83 1/7 on E-23-83frith the stipulation that quarterly reports be provided No such reports were provided, a financial statement for F 1983--`_'_' was submitted A copy is attached On November 24, 1983 a letter and proposed budget for the 1986 season was transmitted to the City Vdnager, copies are aztacneo. Cou,.cll appropriated another $2,000 for FY 1981-85 in rotion No CC-84-141 , with r"ayor Grant noting there were no stipulations the $2,000 approproation for FY 1983-84 has been provioed to Theatre on the Ferrace, They are now requ-sting release of the FY 1984-85 ,2,000 appropriation Staff has been direc':�ed not to release that funding until this matter is considered by Council ;ir O'dNeal is questioning what other action is required of Theatre on the Terrace in order to receive those funds Staff direction is needed relative to the City's policy for releasing this funding and whether financial reports are to be required, since Motion No CC-84-141 indicated there are no stipulations Other organizations receiving funding from the City, such as the Chamber of Commerce and CCS, are required to provide quarterly reports The Finance Director feels that a financial rckort is needed to order to properly account for the eypenditure of public funds SiAfF RECOMMENDS THAT COUNCIL (1) �10TION aNDICATING CITY POLICY RELATIVE TO THE RELEASE OF fHE Fti 1984-85 FUNDING, (2) MOTION REQUIRING, AT MINIMUM, THE PROVISION OF AN ANNUAL FINANCIAL STATEMENT BY ?HEATRE ON fHC TERRACE NE iJ after the Art Flir, (2) the Frt Fair will be held Saturday, Aril 23, in the Community Centcr from 10 00 a c to 3 00 p m , (3) tnr CoTmi ttcc has requested a fcasibi l i ty stacy for an a --ph i tricatcr above Van Burcn Avcnue Pcqucstcd Council corisi dcratlon on this r�3tter, (4) read a letter of resignation from Koleta Green Stated the Co,nittee accEptcd her resignation with regret, recommended sicnlar Council action The Community Services Director advised that a study was conducted of other communities relative to the formation of theater groups Stated Staff surveyed three local successful theater groups, which have no connection with cities, nor do they receive city funds Recommended that Council encourage development of a non-profit group Koleta Green, 22819 Dc°crry StrEet, advised that she had surmitted a letter to Council, reccmrendEd for-ation of a non—,)rofit organization, separate from the City, "Treater on the Terrace" with estacilishnent of a Bor.rd of Directors consisting of quality i ndi vi cual s, with i ntErim funding from the City and a goal of becoming self - sufficient Indicated concurrence witn Staff's recommendation to encourage the develop-ent of a non-profit performing arts group and to allocate $2,500 from. the Historical & CUIL-Ural Activities Committee to help establish the organization Tne City Attorney was questioned on the legality of providing Ci 'Ly funds to a private entity, and responded it Y,ould be legal to appropriate funds for cultural develop,-2nt of the ccTmunity similar to assistance given to the Chamber of Commerce. Co3nci 1 indicated that consideration had been given to appropri a ;i rg $3,000 for this project, during the budcnt workshop sessio-,s, In trig FY 1983-84 budget Councilman Nix recemme9ded that Council in! c3tt an interest in promoting this project, with funding to be provlced in increments at such time as the organization has been le;ally formed CCIE3-88 Motion by Council,,oman Pfennighausen, Second by Mayor Grant, to encourage the development of a non-profit performing arts g-oup Following Councilman Nix's recommendation to include the notation that Council has expressed an intent to support this group in its -84 Budget, Motion No CC-83 88 carried, ALL AYES. F�Y 1983 T tMPHITHEATER FEASIBILITY STUDY In discussion, Council indicated an interest in considering an amphitheater as a future project, noting this had been considered when that property was acquired. Directed Staff to investigate the proposed site as to the potential for establishment of an amphitheater in that location, and to submit a report to Council. Page 8 4/14/83 J r - e 1 I CC-83-170 D�partmcnt 4421 -Potion by Councilman I,ix, Scc Pettaond by Councilm."'n , DLL PYc�, to approve Department 4421 for a total of $7,G50 CC-83-171-Dcpartr;ent A590 - Motion by Councilr,or-an Pfennighausen, Second by Lunch man ,1gTey, ALL AYES, to approvc Department 4590 for a total of $4,000 CC-83-172 Department 4610 - Motion by Councilman Rigley, Second by Mayor Grant, ALL DES, —to approve Department 4610 for a total of $20,000 CC-83-173 Department 4801 - Motion by Councilman Prix, Sccond by Councilman is'g-ley, ALLAYS, to approve Department 4801 for a total of $700 - CC-83-174 Department 4802 - Motion by Councilman Rigley, Second by Councilwoman Prennignausen, ALL AYES, to approve Department 4802 for a total of $2,100 CC-83-175 Department A803, Energy Corr,mittec, will be deleted from the Budget CC-83-176 Department 4804 - Motion by Councilwoman Pfennighausen, Second by Zounci man ig ey, ALL AYES, to approve Line Item 210 for $235, Line Itcm 220 for $1,000, for a total of $1,235 for Department 4804 CC-83-177 Theater Group - Motion by Councilman Nix, Second by ;layor Grant, to establish a new department exp-nditure for theater advancement in the amount of $2,000 Following clarification that the Finance Department - w1i1 establish the department number and that quarterly reports w111 -be required, Motion Ho CC-83-177 carried, ALL AYES. CC-83-178 -Department 4808 - Motion by Councilman Rigley, Second by Mayor Gra�4, ALL A:ES, to approve Department 4808 for a total• of $900 CC-83-179 Department 4810 - ?lotion by Councilman Ripley, Second by 'layor Gran , ALL AHES, to approve Department 4810 for a total -of $1,050 CCS is -- _to submit a bi-monthly report CC-83-180 Department 45!0 - Motion by Councilwoman Pfennignausen, Second ay T ay ;^ Grunt, ALL ACES, to approve Department 4510 for a total of - $32,700. CC-83-181 Department 4900 - Mayor Grant stated he will vote NOE on this item, _ -since —de ee s $20,000 is more appropriate Motion by Counci lrndn Nix, Second by Councilman Rigley, to approvc Department 4900 fora total of $26,300, carried 4-1, with Mayor Grant voting NOE. S CC-83-182 Department 4901 - Motion by Councilwoman Pfennighausen, Second by ounce man ig ey, ALL AYES, to approve Department 4901 for a total of $16,500. _ CC-83-183 Department 4631 - Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL AYES, to approve Department 4631 for a total of $7,500. Page 9 6/23/83 L Theatre on the Tcrrace - CarLara fiathcws stated Council anrced to the forr atien of a t� Tatar grcuf on Iiay 12 and indicated it v,3s not to afieCt any of the duties and rospcnsibilities of the Hi,torieal & Culturdl Act vities Committee, stated the Comrittce quoscions the references in the theater croup's bylaws to "p!rforrin, arts" and "pro.,otino ccm.unity involverent and participation in cultural & musical recreation," feeling it duplicates the cultural obj3ctives of the Comm ttee, requested clear specification of the theater group's d�ltles Ccurci1 indicated the theater group was to be es. tGb11shed as an entity scparate from, the Ci ty, wi th the C1 ty provi di ng fundi no to al 1 mi the group to get started, and not necessarily to continue fundino tnis group's activities, therefore, did net feel the City has the right to dictats- the contents of that group's bylaws Did not feel tnere v,culd be a prcblc- of duplication of activities, stated the Ccrrlttce is to retain its role for the City as outlined in t're duties and r:S—Icnsibilities Recc,,,-ended takino no action at this tire, but to consider the ratter later if it becores apparent the tre3tcr crew: is i of ri rgi ng upon the Ccrr , ttee's activities, indicated s;.; portvof octn groups Council5-an Petta stated the historical & Cultural ;activities Cor-ittee needs clarification of this ratter for planning purposes, felt taring no action creates confusion and concerned it ccule invalidat- the City -appointed Cc;.nittee U'.NE DPE'iE"JIO;' C01'01ITTEE - Vayor Grant indicated a report dated uc;,st 1-5 was suomitted outlining the Committee's goals. Et'�rCE��Y OPEPn;IOi'S COV','ITTEE - ChairTan Mike Harris reportee tie foiIc,lirig 1) out Iined the Committee's progress since forr at. on, (2) presently processing an Emergency Operations Plan for the ccrcuni-ty, (3) next meeting will be held t4ovember 17 at the P ul ti -recency Operation Coordination Center in Riverside to gain informatior relative to formulating a plan for processing data in tires of erpercency, (4) will participate in Country Fair by pro-ctinc community a,rareress of the Committee and to distribute earthquai e preparedress material, (5) reeuest wi11 be forthcoming to increase tnc nurber of me,recrs on the Committee. Mayor Grant presented the disaster plan of the Church of Jesus Christ Latter -Day Saints for Committee ttee revs eh. Council commended the_Cormittee for its efforts in prerating an emergency plan and operating procedure ThEVTRE OiJ THE TEPRACE - Chair.^an Bob Magnusson stated the concerms expressed by the istorical & Cultural Activities Committee -hill -be - discussed at the group's next board meeting, indicated there is no intent to infringe on that Committee's objcctives, and a desire to work together. Secretary Linda Pue advised the group has adopted its bylaws, elected a board of directors, and has established dates for a production, questioned what the City's procedure is to disperse the funds which have been allotted by Council. Page 6 - 1G%26; C3 Council discussed and cor,currcd that the City should not be invcly=d -, wltn the theater croup incorporatinnY and achieving nor-nr)fit st:tus, indicated the group has shorn sufficient evidence of bcir3 organized to recLive the City's donation. CC-82-297 Notion by Councilman Nix, Second by Colincilran Petta, to accept t�je theater group's byllas, the Coard of Directors Roster and 191-, season schedule, which have been presented to Council, as sufficient evidence of the establishTcnt of the Theatre on the Terrace organization, and to approvc proceeding with the funding of tnis program as bud,cted Council discussed various methods of dispensing the funds to the theater group, and further discussed incorporation. Councilman 'Nix clarified the intent of his notion was to endorse the function th-- theater group is performing in bcnalf of the com.-unity and tre City is providing an avenue for the group to get startec by ray 1 r,; a dcn; ti cn to trat croanizaticn Tn3t organization will have to vi ctFer ornotit v-111 go throurn the lenctny, costly process of incorporation to get the protectlon a corpovraticn provices rnr the- issue of insurance, as any otn2r organization mist do V otion No- CC-83-297 carried, ALL AYES The treater croup I to su5rit a budget outlining the proposed use of the S2,6CC dot,ated by the City, the City will then give Theatre on the Terrace a S2,O00 chec', to be deposited in an account by that title, the treater grc,p is to submit a quarterly report to the City, sir�ilar to that sub�-r -Z.:J by C C S Recess was called at 8 55 p m and reconvened at 9 2 'with all e-5ers present _ POLIC_ CHIEF P,EPOPT Capt Jim Bradford advised he will try to obtain sufficient t,eighborhood Watcn Signs to be placed -at each entrarce to the City CITY HANAGEP REPORT Tne City Manager regil,2sted consideration to chance the CV—Incil hiectings to Tuesdays, following discussion, Ceunci1 cencirrc-d that Council tleetings will continue on Thursdays CiTY COUCIL PEPORTS Councilman Nix, reporting on the League of Cities Annual Conference _ he o October -5 in San Francisco, stated he felt the participation of City representatives in the conference was very worth,rhile and beneficial, supports membership in the League of Cities based on the activities, communication and the legislative input received frog, that organization. Became aware of the Award for Excellence competition which exists throughout the cities of the State, 40-50 cities submitted proorams for consideration, the five finalists selected - Pace 7 - 1C/2c,JE3 CC- -J1L i ot1G� �),' COu��i 1� Cr '11 F'fcMl �riall�(" , Scccrd C;' CcLrci l-ar Pi lr,/ , n,L l'YcS, t0 acc2p" rri th rccr^L tr e t csi^nation 0f Sandra .1 rOn,-i i 1 _r frc- i the Par, s E kccreation Cc -ri t t c e CC-23-311 11110tlon try CCUrCilr.Qn Vix, Second by Councilran Petta, ALL AKS, to appoint Lenore Frost to the Parls & Fecrcation Corriittee to fill the unexpired ter.. of bale Shcrt, to expire June 30, 19CC CC-£3-312 tlotior by Councilman Nix, Second by Cour+cilncn Petta, E-LL AKS, to appoint Cary bi sham to the Pa r'r s F F,ecrea ti or Conri ttec to fill the unexpired ter,1 of Pa,; Ra,-ii rcz, to ex -ire June 30, 192G riotior by Mayor Grart, Second by Councils oran Pfenricha,asen, to appoint Louis Galvez as acting appointer. to the Par's E Pecrsatior Corrrittee to fill the urschEd,:lEd vacarcy of Sandra i:ro,,,illEr, rrit1, perr-arent for tnis var-Ency to be -lade Gecercer 1, fcllo.,inc legal postin- of t;,-, v,carcy Councilman -l'ix vciccd otjecticn, feclinr this aCtior CC,,id ir?isate Council intends to appoint ",-r Gal vez as a perrarent mer Der v,i thout due process of ddVcrtisinc and Corsidcrine other applications for trig vacancy Cot'^ci lwordn f er^ i c iausen Y'i tharc,, the Second to th-e "odor, mayor Grant stated the lntert of the ilotior, r,as not to preclude consideration of other applicants, indicated he rroUld not rri 4 nrari the lotion, r,hi ch then died for lack of a Secord 1'r Rol 11 ns stated Lt O'Rourke has advised the deputies will patrol Terrace Hills Community Par► to discourage ccrsurirc alcoholic beverages Councilran p,igley recur -ended the Cormittee sub-,t a plan fcr acquiring lard for future parks, in discussion it wcs noted that the lease be taecri i4arycol d Far - s and So Cal 1 forrii a Edi son Cc ,pan; r,i 11 expire this Spring, tnat Edison may not be using sore of the land for evaporation ponds as previously planned, and that the PUC is revier,ing land oNncd by the utility co,panies and ad:isin; the, to divest sc-e of their land, therefore, this could appear to be an appropriate tire to conduct proper negotiations with Edison f layor Grant- ac�newl edged receipt of the 10-17-83 Co-r9i ttee lr,i nutes HISTOrl�AL 9 CULTUPAL ACTIVITIES CUMVITTEE Councilman Petta stated the cuties and responsibilities for the Compi ttee and the tneater group's bylaws both include "perforri ng arts," which is creating confusion for the Committee, indicated that Council clarified the purpose of the theater group on tray 12 as theater only, and was not to affect the duties and responsibilities of the historical & Cultural Activities Conr9ittee, since that tine, the theater group has subi;Iitted its bylaws to Council for approval which include "perforring ants" in its objectives, Barbara 11.athews requested further clarification from Council, due to the inclusior of that - pt -asc in '[,,,c b,, cxpresscf in1.2nt cf i a; anvi:,:- Carrara ',,atlhc�'s v,ishes her to remain as productive vior', rccc,,rcn'{t_d t`l1F :cuncil rei:ffir,i its 12, dir-ct SC.'ff to aGvisc tt,e thzzstcr crcup, cf ti c clarific ition and indicate Ccun.iI Chat man of the Cor,rri tte'e, to conti nUc h_r In discussion, Ccurcil ccnrirrcd surrort of both croups and felt no indicaticr had b,,en nivcn of not suppo-tiny t}E: historical Z Cultural ACti✓hies Corrittce, f_lt "perforrrinc' arts" relates to theater, which incluaes drdra, rrusical, and co,—dy st cc plays, felt it woAd be arpropriotc to spEcify the lrtent of the tnea}er croup as "treater," d';e to tnu concern sho, n - CC-c3-3'_3A Lotion ty Councilman Petta, Second by Councilman Pialen thG: Tncatre on the Terrace strac tr,e v ords "perrorr,l na arts" frof' its h�'l a"s CC-EIt ction by '-d, cr Craft, Sccune 'uv Courcilr,sr P i ley, tc Ar ^nc' r,C-iGr to CC-83-313- that Counci i rcccrnirend to Trcatre on the Terrace, by vi rtuc of the se .i-aatcrc ;; of Theatre or, the Terrace, tna t the lanni—e it Secticn A, Article II be chan-ea tG read to prov,c-- a stzee for theater by Grano Terrace resicents for Grand Terrace resicerts primarily, b4t also v,elcortina any outsid= suCrGrt " Fo 11 orli nc cl i.ri f i cati on that Council has nc authority to Mancate cnarres to the theater oroup's byla�;c, anc tnat the re -If :rcnce to "cultural" has alreaey been deleted from tfat croup's bylav;s, the g - tction to amend, ho CC-23-3133, carried, ALL AYES, ano Potion No CC-vJ-J13C as arrenc'ed carried, PLL AYES. CC-2..-311r P,Ct on Dy "ayor Girant, Second Dy Councilr ar Petta, that CoU ici1 rn-ject the letter or resignation of Barbara t1atnC,,s �ouncilwcran - Pfennlcnauser stated sfe could not vote on a motion saying an lnciviGjal's resienaticr is net accepted CC-83-3145 t,etior by Couricilr;.n ricley, Second by haycr Grant, to arced Yotion No. CC-23-314A to state that Council rejects the resignatior of bar�ara ".at-ews because of its desire for her to remain on t►re Historical & Cultural Activities Cerrri ttee ThE Poti or to am nd, No CC-s--� 4R 'L PYES and t,otion t.o CC-B3-314r as ar_riced ,,,; .,icarried, Ate.. � > carried, ALL AYES Council co-imended the Comr^ittee for the highly successful Ccunt-j Fair Cr Ir,E Pr EVENT101 C0114,1TTEE - Vice -Chairman Gary Carnes reported the follo+rina (1) in Septemter the Corrittce identified gcals, one of the first ones was to reactivate the P-Eirhborhood :latch Program and to bfain a property identification program had a booth at the Country Fair - received ten inquiries and are follov;inc up on information relative to i:eighborhood-Watch Signs which need replacing, (2) presently reviei,ing a proposal for police ii/H i. The Finance/Administrative Officer supplies be purchased by the City Item 250. recommended all recreational and only personnel costs be in Line Council indicated concurrence in support of Option 3, Alternative 2, with all supplies to be purchased by the City, feeling the City has an obligation to provide recreational programs as long they can be afforded, directed the Community Services Director to negotiate an agreement with the School District for more reasonable fees for the joint use of all facilities. CC-84-136 flotion by Councilman Rigley, Second by f,ayor Grant, ALL AYES, to approve $77,380 for Department 4430, with Line Itcm 220 increased from -0- to $41,300 and Line Item No. 250 increased from $40,585 to $43,050. CC-84-136 DcQartrrent 4E90 - 4,ced Abaterent - F,otion by Mayor Grant, Second by cunci ran iy ey, K`Li WcS, to approve $4,200 for Department 4590. CC-84-137 Department 4610 - Public Works - Engineering - Following the City ngineer is reco-rencation to reduce the appropriation in this Department, (lotion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve $15,000 for Department 4610, with Line Item No 255 reduced from S23,500 to $15,000. Department 4631 - Storm Drain Vaintenance - Counc,lwonan Pfennighausen o,-jecte to the ongoing cost to the City for cleaning the storm drains on Van Buren and DeBerry, recommended investigating the feasioility of requiring orange grckers to maintain storm drains clogged by their , water runoff, suggested not taking action at this time. CC-8,*-138 F,etion by Councilman Petta, Second by Councilman Rigley, to approve S7,0.75 for Department 4801 Potion No CC-24-13E3 carried 4-1, with Councilwo�,an Pfennichausen voting NOE CC-84-139 Department 4801 - Planning Commission - Notion by Councilman Pigley, econ oy our,ci r,an Petta, L ,� , to approve S1,20C for Department 4801 CC-84-140 Departrent 4c"02 - Crime Prevention - Motion by Councilman Petta, Second y ounci wgrlan Prennig ausen, ALL AYES, to approve $1,830 for Department 4802 Department 4803 - Theatre Advancerent - flayor Grant questioned whether input ha been receive trom the ,eatre Group relative to their financial needs. The Community Service Director responded he r submitted a budget request equal to FY 1983-84, since the Group did not submit a request. Councilman Petta felt the Croup was not in need of funds, since they still had $2,000, noted Council hdd taken the position that financial support would not be on an annual basis. CC-84-141 Motion by Mayor Grant, Second by Councilv,oman Pfenniehausen, to approve $2,000 for Department 4803 - Councilman Nix felt Council should receive financial data prior to actual transfer of funds, with Mayor Grant objecting, since it was Page 4 - 6/6/84 - indicated no committee was approached for budget requests. Councilman Petta noted the Theatre Group is not a City committee. The Community Services Director noted Council had stipulated that the Group prepare articles of incorporation to become a non-profit agency and report to Council regarding financial solvency and how the funds were to be expended. Notion No. CC-84-141 carried, ALL AYES. Mayor Grant noted the Motion approved the $2,000 appropriation with no stipulations. CC-84-142 Department 4804 - Historical & Cultural Committee - Motion by ounciiwoman tennignausen, Second by ounce man igley, ALL AYES, to approve $2,605 for Department 4804. CC-84-143 Department 4807 - Parrs & Recreation Committee - Motion by Councilman Nix, Second by ounci ran Petta, ALL AYE to approve $1,425 for Department 4807. Department 4810 - Clean Community Systems - The Finance/Administrative Services C r,cer stated the Cliean community Systems requested a budget appropriation, noted that, like the Theatre Group, this is a grant - from the City. Motion by Mayor Grant, Second by Councilman Ri gley, to approve $1,050 for Department 4810. -� Councilwoman Pfennighausen noted CCS originally received grant funds fro.-9 the State, which are no longer available, and the City has appropriated funds since, advised CCS is active in two cleanup days per year, present programs to schools and local businesses, and retain membership in "Keep Acerica Beautiful." Councilman Petta requested dccumenta-ion of the activity_, tlayor Grant indicated concurrence, feeling such documentation should be given by all committees and comma ssi ons. Potion i1o. CC-84-144 carried, ALL AYES. CC-84-145 Department 4444 - P,oberti-Z'Eerg Program - motion by Councilman Rig ey, Second by Councilwoman Pfennignausen, ALL AYES, to approve $600 for Department 4444. CC-84-146 Department 4a45 - Park Projects - Motion by Councilman Nix, Second by ounce woman ennignausen, to approve $8,500 for Department 4445. Lenore Frost, Parks & Recreation Committee, spoke in favor of the. proposed park exercise course and the upgrading of ballfield _ facilities. The Community Services Director advised the Parks & Recreation Committee is rcquesting appropriation of funds for inprovements of the senior league ballfield by Colton/Terrace Little League. Motion No. CC-84-146 carried, ALL AYES. Page 5 - 6/6/84 4C Grand Terrace, California Financial Report F/Y 83/84 Credits Debits Balance Dues 6 00 Bank Fee 2 00 Bk Bal 1275 47 " 12 00 Printing 38 69 Debits + 2912 25 " 12 00 Royalties 75 00 4187 72 " 24 00 Materials 101 29 " z 12 00 Prop Rental 13 78 " 24 00 Printing 343 17 Credits 4195 22 " 12.00 Concessions 75 00 Debits — 4187 72 IT 12 00 Directors Fee 100 00 7.50 IT 12 00 Royalties 80 00 " 12 00 Material 19 00 " 12-00 Rehearsal Photos 40 53 " 24.00 Concessions 18 03 Total Dues 174 00 Directors Fee 175 00 USING BANKS BAL Funding 2,000 00 Musicians Fee 100 00 Advertisors, Tickets Musicians Fee 20 00 Bk Bal 1269 75 & Concessions 586 10 Actors Fee 100 00 Debits + 2912 25 Tickets 185 40 Petty Cash Rec. 36 78 4182 00 Misc 10 00 Production Tickets 82 00 Receipts 422 62 Earnings (Newsletter) 100 00 Production Credits 4195 22 tickets 103 00 Receipts 751 92 Debits — 4182 00 Programs, Concessions 338 24 Printing 399 44 13 22 Tickets, Concessions 339 00 2,912 25 - Concessions 39 00 Earnings (Newsletter) -15 00 Dues ~ 6 00 Petty Cash 57 48 Contribution 100 00 4,195 22 9 On 01 4P c� err ce ' Grand Terrace, California 'Zoverber 24, 1983 Seth Arrstead City P'anacer City of Grand Terrace, We would like to -cake this opporcunity to thank the City Council for approving our request for funds to help establish a ccr=ity theatre in G?and Terrace and to thank the Historical and Cultural a4 ttee for all it's efforts in *`raking this possible. Due to the need to mxchase Trsurarce, and sets for the first productior, we are at r-his ti re ^a;inv a request that to funds be rude available to the Theatre On The Terrace. ire have established a checxin4 account with a local bank and will deposit any funds recieved into this account, to be disbursed as per our Dy-laws. Please note enclosed budget for the 1984 season. Your coor>eration in this ?natter is greatly appreciated. Sinc 1y, r Bob Md-anusson Chairman ` Theatre On The Terrace P.S. Please mail all correspondence in care of 23008 F.ampton Court, Grand Terrace, Ca. 92324. THEATRE ON THE TERRAr�: i i BUDGET PRODUCTIONS lst 2nd 3rd 4th TOTAL SCENERY: Lumber $ $ $ $ $ Muslin/Fabric $ $ $ $ $ Paint $ $ $ $ $ Hardware $ $ $ $ $ Rigging $ $ 1 2_ S $ / Z 57 $ $ J- r r Electronics $ $ $ $ $ Tools $ $ $ $ $ PROPS: Lumber $ e I U $ 1,0 $ l D- $ / 0 $ y D 0 Paint $ ! a $ , a $ r c $ l o $ 1/ 0 Purchases $ 15 $ l 5- $ 15` $ l S $ 9 Rentals $ / 5- $ 15 $ I S- $ 15 $ LIGHTING: Color Media $ $ $ $ $ Lamps $ $ $ $ $ Cable $ $ $ $ $ Rental $ S O $ O $ q 5-0 $ y S O $/ G Do Pg 1 is 2nd 3rd 4th TOTAL AUDIO: Tapes/Disc $ $ $ $ $ Recording $ $ $ $ $ Supplies Construction $ $ $ $ fi Rental $ $ $ $ $ COSTUMES: Materials $ Costumes $ Construction $ Accessories $ Rental $ Cleaning $ $ $ $ $ $ foo $ !GU $ ICU $ k00 $ $ S $- MPKE[Jp : Supplies $ 2 .5 $ 2 5' $ Z 5- $ $ / 0 O Wigs $ $ $ $ $ Rentals $ $ $ $ --- $ Purchases $ $ $ $ $ sc R=: Royalties $ l 2 5r $ / 2 S- $ 12 5- $ 12 5- $ 5- O D Purchase $ $ $ $ $ Rental $ $ $ $ $ Reproduction $ $ $ $ $ Pg 2 1st 2nd 3rd 4th TOTAL SCRIPTS Cont'd.: Shipping $ PUBLICITY:Printing $ S C) $ 50 $ 5- D $ ti O $ 200 Postage $ $ $ $ $ Labor $ $ $ $ $ Photography $ $ $ $ $ Display $ $ $ $ $ Banners $ $ $ $ $ Miscellaneous $ $ $ $ $ TIC1=/'PROGRA14S : Printing $ $ $ - $ $ Postage $ $ $ $ $ Office $ $ $ $ $ Materials P= CASH: $ $ $ $ $ TRANSPORTATION: Truck $ $ $ $ $ Rental PRODUCTIM TOTALS $ $ $ $ $ ADD PRODUCTION TOTAL TO ORGANIZATION TGTAL ON PACE 4 Pg 3 e ORGANIZATION: Postage $ Office Supplies $ Insurance $ Nbnbership Cards $ Post Cards $ (meeting notices) Miscellaneous $ 5` Q ORGANIZATION TOTAL .................... $ "3 1-0 (') D PRODUCTION (1) ONE .................... $ 1 2 C, O PRC RUCTION (2) TWO .................... $ C/ 27 S C 0 PRODUCTION (3) THREE .................. $ Y ? S C' O PRODUCTION (4) FOM ................... $ � Z s O O - BUDGET TOTAL DATE 19 Pg. 4 ORGANIZATION• Postage $ Office Supplies $ Insurance $ 200 Membership Cards $ Post Cards $ (meeting notices) Miscellaneous $ ORGANIZATION TOTAL .................... $ 5C C C PRODUCTION TOTAL .... ................. $ 3 % CSC c,C BUDGET TOTAL O ?�- O C O • DATE % 3 i Pg 4 � STi-,FF C R A ITEM ( ) CDUNCIL ITEM (X ) MEETING DATE: 1/10/85 i AGENDA ITEM NO. 6 SUBJECT: HAZARDOUS MATERIALS PROGRAMS ii 1 �I FUNDING REQUIRED NO FUNDING REQUIRED I i At the December 20,1 1984 City Council meeting you were informed of a Hazardous Materials Management Program which included Grand Terrace's adopting Division 8 of Title 3 of the San Bernardino County Code by including the items which refer to provisions pertaining to underground storage of hazardous substances At this meeting you were informed that we are complying with Assembly Bill #1362 Known as the Sher Bill which pertdins to The Health and Safety Code and relating to hazardous substances and underground storage You were also informed that you would be briefed by Kenneth Jeske, R S , Division Chief of the San Bernardino Environmental Health Services, at the January 10, 19+85 Council meeting pertaining to the following 1 HAZARDOUS WASTE GEiJERATOR PROGRAM i 2 UNDERGROUND STORAGE FANK PROGRAM 3 COMPLAINT RESPONSE PROGRAM i 4 DISPOSAL OF HAZARDOUS WASTE/EMERGENCY RESPONSES + 5 SMALL,QUANTITIES GENERATORS/HOUSEHOLD HAZARDOUS WASTE PRJGRAm I STAFF RECOMMENDS THAT Fhe status of Grand Terrace's Hazardous Materials programs will be up- dated witn the State and county Programs Your comments and questions are solicited i, SA t Attachment �I i I 1 COUNTY OF SAN BERNARDINC ENVIRONMENTAL ENVIRONMENTAL HEAL'... SERVICES (-�,�. PUBLIC WORKS AGENCY SAN r1ERNAPUIti0 YiT�XAA M♦i ❑ 385 North Arrowhead Avenue San Bernardino, CA 92415 0160 (714) 383 1617 : Zee. KENNETH C TOPPING t Deputy Administrator ❑ 320 East D' Street Ontario CA 91764 (714) 988 1324 Community Development ❑ 15579 Eighth Street Victorville CA 92392 (714) 245 3216 RICHARD L ROBERTS R S M P H Q Hazardous Waste/Toxics Control (714) 383-7170 Director Also serving the cities of PLEASE REPLY TO ADDRESS CHECKED Adelanto Needles Barstow Ontario Big Bear Lake Rancho Chino Cucamonga SAN BERNARDINO COUNTY Colton Redlands Fontana Rialto DEPARTMENT OF ENVIRONMENTAL HEALTH SERVICES Grand Terrace San Bernardino HAZARDOUS WASTE/TOXICS CONTROL SECTION Loma Linda Upland Montclair Victorville PROGRAM OVERVIEW The Hazardous Waste and Toxics Control Section of the Department of Environ- mental Health Services performs a variety of tasks. The Section 1. Inspects the construction and operation of all underground storage tanks for hazardous materials and waste, 2. Inspects hazardous waste generators, 3 Investigates complaints, 4 Responds to emergency situations involving hazardous substances, 5. Assists homeowners and businesses with disposal of small quan- tities of hazardous waste, 6 Provides technical input to the Board of Supervisors, other County agencies and 3urisdictions, 7 Educates the public regarding hazardous materials and wastes, 8 Monitors infectious waste disposal The Environmental Emergency Team, available twenty-four (24) hours a day, responds county -wide to provide immediate assistance in the event of ille- gal dumping, disposal, spill, or accident involving the emission or dis- charge of hazardous substance PROGRAM ACCOMPLISHMENTS Besides responding to emergency incidents and illegal disposals, the Department has successfully implemented a number of new programs - THE HAZARDOUS WASTE GENERATOR PROGRAM The Hazardous Waste Generator Program monitors all persons who generate or produce hazardous waste, making sure they comply tb all California Hazardous Waste Control Laws The program is an attempt to increase industry awareness of hazardous wastes, making sure any hazardous waste product is disposed of properly The generators are put under a yearly permit and are inspected annually for compli- ance. UNDERGROUND STORAGE TANK PROGRAM This program involves the plan approval and on -site inspection of all new installations of underground storage tanks containing hazard- PROGRAM OVERVIEW Page 2 ous materials or wastes. New tank installations must provide for monitoring in case of leakage, and in some cases provide a double containment system to prevent possible groundwater contamination. COMPLAINT RESPONSE PROGRAM The Section also responds to those complaints received that have to do with hazardous or toxic waste and substances The division has received and responded to 379 instances of illegal disposals and emergency incidents involving hazardous materials and wastes since the Section was formed in 1981 For each one of these instances, the Department expends approximately twenty (20) man hours to assure proper clean-up and abatement of the incident. The problems of illegal disposal of hazardous wastes are great, and with the public becoming more aware and concerned with the dangers of these practices, complaints and reports of this nature are on the rise REPORTS OF ILLEGAL DISPOSAL OF HAZARDOUS WASTES/EMERGENCY RESPONSES Fiscal Year 1981/1982 Approximately 95 Fiscal Year 1982/1983 Approximately 124 Fiscal Year 1983/1984 (projected) Approximately 160 SMALL QUANTITIES GENERATORS/HOUSEHOLD HAZARDOUS WASTE Other areas the Department is exploring are possible toxic transfer stations for small quantities of hazardous waste, usually from households or small businesses. Along these lines, on March 24, 1984, the Department of Environmental health Services, along with the League of women Voters, cosponsored the "TOXICS ROUND -UP" in the City of Pedlands for the collection of household hazardous waste. The event was a great success, and we hope to sponsor more of these in the future On a more permanent basis, the San Bernardino County Department of Environ- mental Health Services is currently worxing under a grant froin the State Water Resources Control Board to develop a feasible method For the col- lection of household hazardous waste. As part of this grant, the Department has proposed to implement a combination of pilot projects to be carried out from 1984 to 1985 which will enable us to compare alternative methods. This combination includes: two household hazardous waste collection centers, one to be located at the San Timoteo County Landfill in Redlands, the other to oe located at the Central Valley Fire Station in Fontana; a waste stream study located at Heaps Peak Transfer Station in Running Springs, anti two single day collection efforts in the Cities of San Bernardino and Victorville ti PENDING CITY _ CHECK REGISTER NO 011085 COUNCIL APPROVAL GRAND TERRACE PAGE NO 1 COUNCIL; AGENDA ITEM 11 7A DEMAND/WARRANT REGISTER NO 85-071 DATE 01/10/85 NOO IU PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT A-L MELDING PRODUCTS,INC. REPAIR REGULATOR,PARK 10-4430-220 23187 10.00 1277( 10.00 SETH ARMSTEAD TI-TAC MEET.11/28,ARMSTE 10-4120-270 11.75 LCC MEET.12/5,ARMSTEAD 10-4120-270 15.00 LOCAL MILEAGE,ARMSTEAD 10-4120-271 38.75 12771 05.50 AT&T INFORMATION SYSTEMS PHONE RENTAL,12/84 10-4190-235 284.59 12772 284.59 BASTANCHURY BOTTLED WATER BOTTLED WATER,C/M 10-4190-238 104532 19.30 BOTTLED v4ATER,C/S & EOC. 10-4190-238 10453C 23.90 BOTTLED WATER,FINANCE 10-4190-238 104531 29.10 BOTTLED WATER,C/M 10-4190-238 104781 14.70 12771 87.00 COLTON COURIER SUB.C/C.10/85 CH&CC) 10-4804-210 12.00 12774 12.00, COLTON UNIFIED SCHOOL DISTR COUNCIL 11/8,11/29,11/20 10-4110-242 110.00 SQUARE DANCE 11/3/84 10-4430-242 60.00 12775 170.00 COPY LINE CORP. FUSER OIL FOR COPIER 10-4190-210 51633 53.60 COPIER RENT. 12/84 FIN. 10-4190-240 50572 175.83 COPIER RENT, 12/84 C/M 10-4190-240 50818 524.70 12776 754.13 DANIEL'S LANDSCAPING SERVIC MAINT,PARK/TRIANGLE 12/84.0-4430-245 1075.00 12777 1075.00 d DEFERRED COMPENSATION PLAN DEF,COMP.P/R/END.12/14/8410-2164-000 389.00 DEF.COMP.P/R/END.12/14/8410-2170-000 247.91 i i GRAND TERRACE DEMAND/WARRANT REGISTER NO 85-071 PAGE NO DATE 01/10/85 NOO OU PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT DEF,COMP.P/R/END.12/14/8410-4120-139 388.79 DEF.COMP.P/R/END.12/14/8410-4125-139 409.03 DEF.COMP.P/R/END.12/14/8410-4140-139 611.71 DEF,COMP.P/R/END.12/14/8410-4180-139 460.62 DEF.COMP.P/R/END.12/14/8421-4572-139 121.81 P4171 2628.87 EMPLOYEES; RETIREMENT FUND RETIRE.P/R/END.12/14/84 10-2167-000 34.72 RETIRE.P/R/END.12/14/84 10-4120-140 374.83 RETIRE.P/R/END.12/14/84 10-4125-140 280.22 RETIRE.P/R/END.12/14/84 10-4140-140 648.33 RETIRE.P/R/END.12/1a/84 10-4180-140 315.57 RETIRE.P/R/END.12/14/84 21-4572-140 83.45 P4170 - 1737.12 EMPLOYMENT DEVELOPMENT DEPT. P.I.T.P/R DEPOSIT 12/84 10-2162-000 993.94 S.D.I.P/R DEPOSIT 12/84 10-2163-000 332.07 P4175 1326.01 DENNIS L. EVANS REFUND CANDIDATE FILE FEE10-3296-000 70.98 P4161 70.93 ALEXANDER GRANT $ COMPANY UPS CHARGE,PRINTOUTS 10-4140-210 01039 5.91 COMP.SVCS,DEC.1984 10-4140-255 01039 1140.00 UPS CHARGE,PRINTOUTS 21-4572-210 01039 5.91 COMP.SVCS,DEC.1984 21-4572-255 01039 240.00 12778 1-191.82 HUGH GRANT REFUND CANDIDATE FILE FEE10-3296-OUO 70.98 P4162 70.98 HARBER COMPANY ST.REPAIR,GT RD/MINONA 16-4900-255 2803 282.70 12779 282.70 ERTZ EQUIPMENT RENTAL , RENT DUMP TRUCK,CLEAN STR16-4900-240 458493 176.50 12780 176.50 GRAND TERRACE PAGE NO DEMAND/WARRANT REGISTER NO 85-071 DATE 01/10/85 NOO DU PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT KICAK & ASSOCIATES _ ENG. SERVICES 11/26-12/2 10-4120-601 4414.96 ENG, SERVICES 11/26-12/2 10-4170-250 1956.30 ENG. SERVICES 11/26-12/2 10-4170-255 91.00 ENG, SERVICES 11/26-12/2 10-4330-255 3122.20 ENG, SERVICES 11/26-12/2 10-4370-255 5866.10 ENG® SERVICES 11/26-12/2 10-4594-600 1279.00 ENG, SERVICES 11/26-12/2 10-4610-255 806.00 ENG. SERVICES 11/26-12/2 16-4930-6u4 2945.70 ENG.SVCS.11/26-12/23/84 21-4572-601 79.40 12781 20560.66 VIRGIL LIVELY CROSSING GUARD,12/10-12/117-4910-250 127.20 12782 127.20 k1ICHAEL LUNA LOCAL MILEAGE,LUNA 10-4180-271 67.70 LOCAL MILEAGE,LUNA 10-4180-271 73.60 12783 141.30 BYRON MATTESON REFUND CANDIDATE FILE FE 10-3296-000 70.98 P4163 10.98 NAT.INSTITUTE/PARK/GROUND MG MEMBERSHIP,MIPGM,1985 10-4180-265 35.00 12784 35.00 ROY NIX REFUND CANDIDATE FILE FEE10-3296-000 70.98 P4164 70.98 NAZAREK,HARPER.HOPKINS & LEGAL SERVICES 11/84 10-4160-250 2472.52 LEGAL SERVICES 10/84 10-4160-250 2452.83 12785 4925.35 PHILIP M. PAGE CLEAN-UP PARK,12/1-12/31/10-4430-245 372.00 12786 372.00 PHILIP M. PAGE CLEAN-UP PARK,11/13-11/2610-4430-245 306.00 i P4160 I 306.00 GRAND TERRACE DEMAND/WARRANT REGISTER NO 85-071 PAGE NO DATE 01/10/85 7U NOO PAYEE DETAIL OF DEMANDS PRESENTED ECK WA WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT PACIFIC BELL PHONE,REC.SVCS.11/84 10-4190-235 101.57 PHONE,CITY HALL,11/84 10-4190-235 499.13 PHONE,COMPUT£R,11/84 10-4190-235 24.04 PHONE,COMPUTER,11/84 21-4572-235 24.04 12787 648.78 PACIFIC SEWER MAINTENANCE CLEAR,CLEAN MANHOLES 21-4572-900 3005 1635.00 12788 1635.00 P B WEST ENTERPRISES BINDING COMBS 10-4140-210 4544 27.13 12789 27.13 ETRA ENTERPRISES CODE ENFORCEMENT FORMS 10-4120-249 490 167.14 PURCHASING FORMS 10-4140-210 489 167.37 RECREATION PROGRAMS 10-4430-220 491 581.68 ENVELOPES 1-4572-210 488 415.19 12790 1331.38 PEOPLE HELPERS INC REC.SVCS.12/1-12/14/84 10-4430-250 1198.50 REC®SVCS.12/15-12/31/84 10-4430-250 1220.61 12791 2419.11 PETTY-CASH,PEGGY TROTTIER OFFICE SUPPLIES 10-4125-210 591 7.40 MAPS 10-4125-221 588 4.79 OFFICE SUPPLIES 10-4140-210 594 10.46 _ LOCAL MILEAGE,WIGENSTEIN 10-4140-271 596 4.00 PUBLIC WORKS MANUAL 10-4180-210 595 10.00 FASTNERSaLIGHT BULBS 10-4180-245 581 15.25 PVC-& GLUE 10-4180-245 582 5.94 CABLE & U-BOLT 10-4180-245 583 6.94 GAS/LAWNMOWE.R 10-4180-245 584 2.00 LIGHT BULBS 10-4180-245 593 2.96 Q EXPRESS MAIL 10-4190-210 590 9.35 LIGHTS FOR R/R PARK 10-4430-245 587 2.86 STAMPS/H&CC 10-4804-210 585 10.00 GRAND TERRACE PAGE NO DEMAND/WARRANT REGISTER NO 85-071 DATE 01/10/85 UCHER NO PAYEE_ DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT SUPPLIES,CITY BIRTHDAY PA10-4804-210 592 11.33 PARTS 10-4808-246 589 8.52 12792 111.80 PETTY-CASH,PEGGY TROTTIER DEVELOPE PICTURES 21-4572-210 586 10.99 12793 10.99 POSTAL INSTANT PRESS PRINT ZONING CODE 10-4190-210 141846 213.33 12794 213.33 POSTMASTER/COLTON POSTAGE, POSTAGE METER 10-4190-210 1500.00 POSTAGE, POSTAGE METER 21-4572-210 500.00 P4166 2000.00 POWER KLEEN CORP. LOBBY BPOOMS 10-4430-245 28977 10.18 12795 10.18 PRESS ENTERPRISE COMPANY _ SUB.PRESS ENT.12/85 C/H 10-4190-210 50367 60.00 SUS.PRESS ENT.12/85 (H&CC10-4804-220 60.00 12796 120.00 JAMES RIGLEY REFUND CANDIDATE FILE FEE10-3296-000 70.98 P4165 70.98 RIVERSIDE -HIGHLAND WATER CO® WATER SHARES (C/C & ARL/B10-4190-238 75.00 P4167 75.00' SAN BDNO CO CENTRAL CR UNION EMPLOYEES DED.P/R 12/14/ 10-2165-000 1319.33 P4172 1319.33 SAN BERNARDINO,AUDITOR/CONTR PARK CITES NOV.1984 10-2200-000 99.00 12797 99.00 r SAN BERNARDINO,COUNTY OF ELECTION SVCS,SAN BERNARD10-4125-221 2992 595.10 12798 595.10 1 GRAND TERRACE DEMAND/WARRANT REGISTER NO 85-071 PAGE NO DATE 01/10/85 UCNER NO PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNTCHG D INV NO AMOUNT NO AMOUNT SECURITY PACIFIC NATIONAL BA RENT SAFE DEPOSIT BOXIBAN10-4190-210 53.00 12799 53.00 SECURITY PACIFIC NATIONAL BA INVEST (SPNS)12/19/84 10-1010-000 9000.00 INVEST (SPNB)12/19/84 10-2510-000 9000.00- 4173 .00 FED.P/R DEPOSIT DEC. 198410-2161-000 2495.06 P4174 2495.06 SMART & FINAL IRIS CO. CHRISTMAS CANDY CANES 10-4430-220 84121 52.68 12800 52.68 SO. CALIF. EDISON COMPANY ELEC.C/H 11/84 10-4190-238 169.39 BALL PARK LIGHTS,11/84 10-4430-238 210.16 2 LIGHTS,PARK 11/84 10-4430-238 24.91 ELEC,SPRINKLERS,PARK il/810-4430-238 12.37 ELEC.SIGNALS (4) 11/84 16-4510-238 577.11 ELEC.BART/PALM 11/84 16-4510-238 16.37 12801 1010.31 SO CAL PUBLIC LABOR MEMBERSHIP SCPLRC 1985 10-4120-265 110.00 12802 110.00 SO, CALIF. GAS COMPANY GAS,CITY HALL 11/84 10-4190-238 179.03 12803 179.03 STATE COMPENSATION INS. CO. WORK.COMP.INS.12/t/83-12/10-4120-260 7044.04 P4168 7044.04 HE SUN ` NOTICE OF PUBLIC HEARING 10-4125-230 1716 8.59 12804 8.59 THEATRE ON THE TERRACE TRUST MONEY (THEATRE) 10-2300-054 1268.75 P4158 l 1268.75 GRAND TERRACE PAGE NO DEMAND/WARRANT REGISTER NO 85-071 DATE 01/10/85 JCHER NO PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT WATTENBARGERS OFFICE SUPPLY RULED PADS,VERTICAL GUID 10-4120-210 4082 19.16 DATE STAMP 10-4125-210 4331 2.93 3-M TAPES 10-4140-210 4331 26.18 BINDERS,CARD TRAY,FOLDER 10-4140-210 4216 61.06 ENVELOPES 10-4140-210 4082 31.55 3-M TAPES 10-4180-210 4331 26.18 DATE STAHP,PORTFOLIO 10-4180-210 4339 52.00 12805 219.06 WESTERN EXTERMINATORS PEST CONTROL C/H 1/85 10-4180-245 222353 48.00 12806 48.00 WEST PUBLISHING CO. -UPDATE CALIF.CODE 10-4125-210 380564 42.78 12807 42.78 AMERICAN PUBLIC WORKS ASSOC. CENTRALIZED ADMIN.PUBLICAI0-4180-210 20.00 12808 20.00 ADELE'S OF HOLLYWOOD PURCHASE SANTA SUIT 10-4430-220 9710 154.41 12809 154.41 NICHOLAS BERGESON W.W.D.REFUND,BERGESON 21-3114-000 9.10 12810 9.10 DARRYLL CIREL W.W.D.REFUND,CIREL 21-3114-000 5.81 12811 5.81 EL -CO CONTRACTORS,INC. REFUND,ST®CUT DEPOSIT EL-10-2300-000 500.00 12812 500.00 OLSTEN TEMPORARY SERVICES Q TEMP.CLERK TYPIST 10-4125-250 72106 262.80 TEMP.CLERK TYPIST 10-4125-250 90582 256.23 I 1 GRAND TERRACE DEMAND/WARRANT REGISTER NO 85-071 PAGE NO DATE 01/10/85 NO IU PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT TEMP.CLERK TYPIST 10-4125-250 97270 262.80 12813 781.83 PABLO V. SANTAS OVERPAY PARK.CITE.SANTAS 10-3268-000 14.00 12814 111.00 PAYROLL PAYROLL ENDING 12/14/84 10-2167-000 34.72- 0 34.72- PAYROLL ENDING 12/14/84 10-2161-000 1244.48- PAYROLL ENDING 12/14/84 10-2162-000 206.11- PAYROLL ENDING 12/14/84 10-2163-000 63.91- PAYROLL ENDING 12/14/84 10-2164-000 389.00- PAYROLL ENDING 12/14/84 10-2165-000 1319.33- PAYROLL ENDING 12/14/84 10-2170-000 247.91- PAYROLL ENDING 12/14/84 10-4110-120 750.00 PAYROLL ENDING 12/14/84 10-4120-110 2148.00 PAYROLL ENDING 12/14/84 10-4125-110 2259.88 PAYROLL ENDING 12/14/84 10-4140-110 3379.57 PAYROLL ENDING 12/14/811 10-4180-110 2544.85 PAYROLL ENDING 12/14/84 1-4572-110 672.99 0 8284.55 GRAND TERRACE DEMAND/WARRANT REGISTER NO 85-071 PAGE NO 9 DATE 01/10/85 PAYEE WARRANT CHECK NO NO DETAIL OF DEMANDS PRESENTED WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT WRITTEN 40901,15 REPAID 28804.91 ACCRUED .00 TOTAL 69706.061 RECAP BY FUND PRE -PAID WRITTEN FUND 10 27426.66 347-50.13 FUND 16 .00 3998.38 FUND 17 .00 127.20 FUND 21 1378,25 2425.44 I CERTIFY THAT, TO THE BES OF MY KNOWLEDGE, THE AF RELISTED CHECKS FOR AYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDIT RES FOR THE OPERATION OF THE CITY. f 52z;��2� - THOM S SCHWAB FINANCE DIRECTOR STAFF REP0,01T � CRAITEM � ) AGENDA ITEM NO. COUNCIL ITEM ( X) MEETING DATE: 1-10-P5 `J SUBJECT: Resoluti'on of Support For Reappointment of Walter Tngalls to California Transportation Commission FUNDING REQUIRED NO FUNDING REQUIRED Attached is a letter from Wes McDaniel, SANBAG Executive Director, requesting the City send a resolution of support for the reappointment of halter Ingalls to the California Transportation Commission. Also attached is a letter from Walter Ingalls to Governor Deukmejian applying for reappointment„ STAFF RECOP,PIENDS THAT COUNCIL. ADOPT THE SUBJECT RESOLUTION OF SUPPORT FOR THE REAPPOINTMENT OF sWALTER INGALLS TO THE CALIFORNIA TRANSPCRTATION COMP'ISSiON. ME PEND ' _ CITY COU, UL nrIPROVAL RESOLUTION NO 84- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING THE REAPPOINTMENT OF WALTER INGALLS TO THE CALIFORNIA TRANSPORTATION COMMISSION. WHEREAS, Walter Ingalls, as a member of the California Assembly, authored Assembly Bill 1246, which established County Transportation Commissions in order to achieve more effective transportation programming, and WHEREAS, Assemblyman Ingalls next authored Assembly Bill 402, which established the California Transportation Commission, and positively revised the transportation decision -making process in this State, and WHEREAS, Assemblyman Ingalls, as Chairman of the Assembly Transportation Committee, sat on the Commission as the Assembly's representative from it inception, and WHEREAS, during this tenure, Walter Ingalls was instrumental in securing passage of Senate Bill 215, which provided vital new funding for local streets, State highways, and public transit, and WHEREAS, Walter Ingalls was appointed as a citizen member of the California Transportation Commission upon his voluntary retirement from the Assembly in 1982, and WHEREAS, Walter Ingalls' service on the Commission has been marked by effective concern for transportation needs in both San Bernardino and Riverside Counties, and WHEREAS, Walter Ingalls' leadership has secured a number of important projects of great benefit to the City of Grand Terrace, including improvements to the I-215 and the I-215/I-10 Interchange, and WHEREAS, Walter Ingalls is expected to continue his strong advocacy for necessary projects, including the proposed new Interchange from I-215 servicing -rhe Grand Terrace Commercial and Industrial areas, and WHEREAS, Walter Ingalls' term on the California Transportation Commission will expire in February, 1985, and WHEREAS, widespread support within the Inland Empire exists for Walter Ingalls' reappointment from public agencies, community organizations, and business interests, and WHEREAS, the City of Grand Terrace wishes to join_in this support for Walter Ingalls' reappointment, NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby resolve as follows SECTION 1 That this Council supports the reappointment of Walter Ingalls to the California Transportation Commission. SECTION 2. That Governor George Deukmejian be encouraged to reappoint Walter Ingalls to a full four-year term on the California Transportation Commission. SECTION 3. That the legislative representatives from San Bernardino and Riverside Counties be encouraged to urge and support such gubernatorial reappointment. SECTION 3. That appropriate copies of this Resolution be furnished to Governor George Deukmejian, the Business, Trasnportation & Housing Agency, Commissioner Walter Ingalls, the California Transportation Commission, SANBAG, and the legislative representatives of San Bernardino and Riverside Counties. ADOPTED this loth day of January, 1985. ATTEST City Clerk of the City of Grand Mayor of the City of GrandTerrace Terrace and of the City Council and of the City Council thereof. thereof I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the C i ty Council of the C i ty of Grand Terrace held on the day of , 1984, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City Attorney Ci y er - 2 - I Me San Bernardino County Transportation Commrssior i SAN BERNARDINC '>SOCIATED GOVERNMENTS A PLANNING COUNCIL OF COOPERATING INTERACTIVE GOVERNMENT; Wells Fargo Building, 334 W Third Street, Suite 401 San Bernaraino, California 92401 (714) 884-827E DATE December 19, 1984 TO SANBAG Board Members Mayors City Clerks City Managers FRO'll Wes McDaniel, Executive Director SUBJECT- CTC Rea2pointment - halter Ingalls At the SANBAG meeting of December 11, 1984, the Board unanimously approved -an action urging Walt Ingalls' reappointment to the CTC and requesting member agencies to take similar steps. The members all felt that Walt Ingalls had been very instrumental i in securing many projects for us, both while he was in the Assembly and during his two years as a CTC member. He was i present at the meeting and pleaged continued support for our needs Attached is a draft resolution ana a letter from Mr. Ingalls to the Governor, which can provide additional information. If you need specific project data to flesh it out, please call us. Ste request that you consider sending either a letter of support (you can adopt the resolution) or approve a resolution. In either case, please send the original to the Governor and copies to those shown on the attached page. Thank you. 1 \I s h CC. ";alter Ingalls Bob Nielsen Attachments RECEIVED DEP,201984, CITY OF T 71HACE CITES C= ADELrt.TO 6ARST01J BIG BEAR LAVE C411"O COLTOk FO'.TPNA CP*NDTERRACE LONA LINDA MONTCLAIR EED_ES ONTAPIO P-NCHO CUCwONGA REDLANDS R'ALTO SAt BER'�ARDINO UPLAND VICTORVILLE COUNTY Or SAN BERNARDINO JItAIC l.Jf %-NLIFtJMIN l A GEORGE DEU►.MEJIAN WALTER 'NGAL GDVE�Nok Comm SSIONER P O BOX 5e2 -' - RIlw�ERSIDE CA 92: 171 [) 788 0100 CALIFORNIA TR�I SPORTATION COP AUSSION 11-20 N STREET, PO BOX 1139 SACRAMENTO 95805 (016) .4e5 1690 December 5, 1984 �1 U Z. �{ IiQ 1 N't, The Honorable George Deukme31an uJ�'TS. Governor, State of California State Capitol Sacramento, CA 95814 httention: Marvin Baxter Pppointments Secretary ';y Gear Governor, By this letter I am applying for reappointment to the California Transportation Commission. I am presently serving the balance of a four-year term, having been appointed in December of 1982 upon my retirement froy-n the California State Assembly. I have been associated in and involved with transportation policy making for the past twelve years. Dur_ng six of those years, from 1974-1980, I was chairman o= `_ne assembly Transportation Co*,-lmittee As chairman of that imaortant committee, I was privileged to author a variety of legislation, ranging from the creation of local county com_-nissions to the mandating of transit la'Gor efficiencies, culminating in the passage of Assembly Bill z02 (Alquist-Ingalls Act). That landmark legislation not only createo the California Transportation as the successor to the various boards and commissions which previoisly had dealt with transportation financing and planning, but also created the system of inter -relationships be -,Ye -en state and local government which is the framework for today's transportation planning and financing decision making for the State of California. As the architect of the 402 process and the "father" of the California Transportation Commission, I have a strong paternalistic interest in seeing that our transportation decision -making process is a successful December 5, 1984 Page Two one. I also share your strong belief that the people of the State of California deserve the best transportation facilities and opportunities that their tax dollars afford them. As an advocate for expanding the transportation opportunities for the people of the State of California, I found myself in strong disagreement with the previous administration's priorities and was frequently at odds with the former Director of the Department of Transportation and an outspoken critic of the Drown Administration's lack of support for transportation Because your prede- cessor did not have the commitment to transportation that you and I share, the 402 process was not allowed to work until you came to office pith new direction and new personnel. I find this an exciting time to be involved in the aork of the California Transportation Commission. It is a pleasure to see the process which I authored finally work, and work well. My sincere request is to be allowed to continue to be a part of this exciting and successful venture. Because I was appointed by the previous Governor (over the strong ob3ections of his close supporters) and then only for the two-year balance of a a four-year term, I have not been able to participate as actively and as freely in the deliberations and the business of the Commission as I would like. (Although due to seniority and rotation I am next in line to be a vice-chairman of the Co_m-nission, I have deferred to one of your appointees as the more appropriate choice ) Should I receive the savor of ycur appointment, I would be able to participate e,,en more actively and fully in the Commission's deliber- ations. Although I would be greatly honored by your reappointing me to the Commission, the desire for the elevated status that comes with holding high public office is not my overriding consiceration. I believe I can make a significant contribution to the activities of the California Transportation Commission. I sincerely believe my reappointment would be a credit to your administration, December 5, 1984 Face Three as well as a service to the people of the State of California. In that spirit, I respectfully recuest reappointment to the California Transportation Commission. , respectfully submitted, CALI FOR A T —,' N SPO- `TI ON CDMMI SS I ON Walter M. Incall s Member d • w 1-2-85 ASTFF 12-1 1001 a 64A C R A ITEM ( )M11-ITEM (xx) KEYING DATE• January 10, 1985 AGENDA ITEM NO. SUBJECT: Bond Release for Tract 9919 FUNDING REQUIRED NO FUNIDPiG REQUIRED xxt, We have recently received a request from the Owners of the Tract 9919 to release the bonds, which are securing certain improvements and maintenance within the sub3ect tract Specifically the request is to release the following 1 Street Improvement Bond in the amount of $18,000 00 (Performance) 2 Street Improvement Bond in the amount of $9,000 00 (Laboz and Material) 3 Sewer and Water Bond in the amount of $2,400 00 (Maintenance) The Developer has furnished the required maintenance bond for street improvements in the amount of $1,800 00 STAFF RECO1V1MENDS 1 THAT THE CITY COUNCIL RELEASE THE THRFE (3) BONDS LISTED ABOVE 2 THAT THE CITY COUNCIL ACCEPT THE BOND #OC 300876 IN THE AMOUNT OF $1,800 00 FOR THE STREET MAINTENANCE JK/lh S} FF REPOF,.] C R A ITEM ( COUNCIL ITEM ( X) MEETING DATF: 1-10-U AGENDA ITEM NO. 9C SUBJECT: Donation of National Geographies to Library r i r FUNDING REQUIRED NO FUNDING REQUIRED X Chairperson Barbara Mathews, Historical & Cultural Activities Committee, has advised that Mr Stanley Hargrave is offering to donate a complete set of National Geographies dating from 1941 through 1984 to the City to be placed In the new library Barbara has discussed this with the assistant County Librarian, who has indicated concurrence with receipt of the National Geographies for the library° STAFF RECOMMENDS THAT COUNCIL ACCEPT A COfrPLETE SET OF NATIONAL GEOGRAPHICS DATING FROM-1941 THROUGH 1984 FROM MR STANLEY HARGRAVE TO BE PLACED IN THE LIBRARY AT THE GRAND TERRACE CIVIC CENTER. M, E ' ' Date - 1�-2-85 '50 STAr-F REPOR 1 012-8 8002 Q C R A ITEM ( ) COUNCIL ITEM (xx) PEETING DATE- January 10, 1985 AGENDA ITEM NO. 10-A SUBJECT: Zone Change Ordinance Areas 11-A & 11-B FUNDING REQJI°CD ti0 iUNDI„G REQUIRED xx City Council at their regular meeting of November 29, 1984, directed the Staff to prepare for the first reading, an Ordinance on the portion of Area 11 designated herein as Areas 11-A and 11-B The property is located westerly of Mt Vernon, easterly of Canal and Northerly of Barton Road. These Areas are designated` -on the General Plan as Medium Density Residential Under our present Zoi,ing Ordinance, this is defined as R-3, where up to nine units per acre are permitted through a review process by Architectural Review Committee Density above nine units per acre require conditional i�se permits The proposed Ordinance will in no way change the above conditions for development of that property The General Plan allows up to a maximum of 20 units per acre This in no way pre--cripts the reauirements of our present Zoning Ordinance Any de-velopment of more t:,ai nine unit: per acre density will still be required to apply for a conditional use pezmit, (CUr) Even if our new General Plan did not specify the 20 units per acre, there was nothing in our previous General Plan that would prevent the developer from applying for a pr03ect with density of 20 units per acre or even greater densities The current General Plan, (VI-8), in addition to imposing the maximum density of 20 units per acre (HP-24), requires that a Specific Plan must be submitted for any development of 16 or more residential units. The 16 units referred to in the General .Plan pertains to any project regardless of density In summary, the City Council should recognize the following 1 That the adoption of the Amended General Plan in Apx.il of 1984, is more restrictive by allowing the maximum of 20 units per acre than the previous General Plan, which did not specify the maximum density It must be recognized that densities in excess of 20 units per acre (27 units per acre - Terrace Mesa) were developed under the old General Plan 2 That zoning of parcels iii Area 11, R-3 will in no way take the control of densities from the City, for the following reasons - (a) Zoning Ordinance xequires a CUP for density of more than 9 units per acre (b) General Plan requires that Specific Plan be submitted for any project, which exceeds 15 units That Specific Plan must address all of the elements of the General Plan as it pertains to a specific project STAFF REPORT January 10, 3985 12-8-8002 Page 2 3 That the City is the agency responsible to have the General Plan and the zoning conform in any area prior to approval of the pro3ect in that area STAFF RECOMMENDS THAT THE COUNCIL 1 APPROVE THE FIRST READING OF THE ORDINANCF BY TITLE ONLY, AND TtiAIVE FULL READING 2 SET JANUARY 24, 1985 AS THL DATE FOR PUBLIC HEARING, ON SUBJECT ORDINANCE JK /lh ORDINANCE NO _ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING ZONE CHANGE AMENDMENTS IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 261 1984, FROM R-R TO R-3, AREAS 11-A AND 11-B (ZC 85-01) WHEREAS, the City Council of the City of Grand Terrace approved a General Plan Update on April 26, 1984, and WHEREAS, said General Plan Update resulted in various zoning within the City of Grand Terrace not being in compliance with said General Plan Update as required by law, and WHEREAS, the City Council has directed the Planning Commission of the City of Grand Terrace to study and to bring said zoning into compliance with the City's General Plan, and WHEREAS, the Planning Commission conducted a Public Hearing on this matter in the time and manner required by law at which all evidence and testimony was duly heard and considered, and WHEREAS, the Planning Commission has recommended zoning amendments as described on Exhibits "A" and "B" attached hereto and incorporated herein, and WHEREAS, the recommended zoning amendments are consistent and conform with the General Plan of the City of Grand Terrace as updated on April 26, 1984, and WHEREAS, the zoning amendments have been reviewed and analyzed as to environmental impact, and a Negative Declaration has been duly issued in the time, form, and manner prescribed by law, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS SECTION 1. That the real properties as shown on Exhibits "A" and "B," attached hereto and incorporated herein, are hereby rezoned and the zoning amended as shown on said Exhibits SECTION 2 Effective Date - This Ordinance shall be in full force and effect at 12 01 a.m on the st day after its adoption SECTION 3. Posting - The City Clerk shall cause this Ordinance to be posted in three (3) puG71c places designated for such purpose by the City Council SECTION 4. First read at a regular meeting of the City Council of said City held on the day of , 1985, and finally adopted and ordered posted at a regular meeting of said City Council on the day of , 1985. EXHIBIT "A" LEGAL DESCRIPTION ZONE CHANGE AREA 11-A All of that portion of Lot 3 and Lot 4 in block "E" of the Grand Terrace tract as shown by map on file in Book 1 of records of surveys, page 33 records of San Bernardino County, California more particularly described as follows BEGINNING at a point 12.60 feet North of the Southeast corner of said Lot, said point also being on the West right of way of Mt. Vernon Avenue 66 00 feet wide,, THENCE North 0° 11' 30" East along said West right of way line of Mt. Vernon Avenue a distance of 245 40 feet, THENCE North 89' 48' 30" West a distance of 991 00 feet to the Easterly line of the Gage Canal right of way as shown by map on file in Book 7, records of surveys, pages 88 to 92 inclusive records of San Bernardino County, California, THENCE South 50' 18' 30" West along said Easterly right of way line a distance of 150 65 feet to the beginning of a tangent curve concave to the Southeast having a radius of 275 00 feet an arc length of 98 51 feet, THENCE Southerly and to the left along said curve through a central angle of 20° 31' 30", an arc length of 98 51 feet, THENCF continuing along said Easterly right of way line South 29' '17' 00" West a distance of 251 45 feet, THENCE South 89' 48' 30" East, a distance of 801 93 feet, THENCE North 57' 20' 10" East a distance of 267 40 feet, THENCE South 89' 48' 30" East a distance of 267 00 feet to the POINT OF BEGINNING t EXHIBIT "B" -LOCATION PLAT ZONE CHANGE AREA 11-A EXHIBIT "A" LEGAL DESCRIPTION ZONE CHANGE AREA 11-B Lot 10 of Grand Terrace Tract and resub-division of Grand Terrace Tract as per Parcel Map 5709, P N 60/97, in the City of Grand Terrace, County of San Bernardino, Stateb of California as per Map Recorded in Book 275, page 25 in the office of the County Recorder of said county EXHIBIT "B" LOCATION PLAT ZONE CHANGE AREA 11-B URBAN INTERFACE GROUP Mayor and City Council Members City of Grand Terrace 22795 Barton Road Grand Terrace, California 92324 Mr. Mayor and City Council Members. I "MARY 10, 1985 L.uunci 1 Agenda Item #16 4 RECEIVED J A N 3 1985 CITY OF GRAND TERRACE 3 January 1985 This letter attempts to put into perspective our understanding of recommendations made by the Grand Terrace Planning Commission, which were subsequently submitted to the City Council together, with land use and planning considerations which effect development of the approximately fourteen acres of McMillin Development property. One-half or 6.32 acres of the entire parcel is already zoned R-3. It is only the contiguous southern portion of the land that requires zoning to be brought into conformance with the general plan adopted in April of 1984. After a lengthy public hearing process the Planning Commission made a recommendation to the City Council, on August 6, 1984 to adopt the R-3 zone. From this 5-1 commission decision, it appeared to us that the commission's record was clear, that zoning be brought into conformance with the recently adopted general plan. Chairman Collins voted against all zone change motions brought before the commission on that date. From the minutes of 8-23-84 page 11, Jack Booker states he is "not opposed to zoning 10,11 and 12 as R-3, but concerned about the density". The unresolved issue seems to center around density. The Planning Commission recommended an overlay with a restriction of 12 dwelling unit per acre. The R-3 zone permits up to twenty units per acre however, only with council approval of a specific plan. The real issue or concern, although not always expressed clearly, seems to be the quality of development. There is the view that a reduced density guarantees quality. We have observed that within the specific plan process safeguards to insure a quality environment and superior design are part of the city's ordinance. It is usually most difficult to prejudge the quality of a planning solution prior to submission of a specific plan which describes the building and site design. The Specific Plan according to the city ordinance will be reviewed by the planning commission, the citizens, city staff and the city council VENTURE MANAGEMENT & PROGRAMMING BUILDERS & DEVELOPERS COMMUNITY PLANNING & FEASIBILITY STUDIES HOUSING & ALTERNATIVE ENERGY RESEARCH TREVINO PARTNERS LANDSCAPE ARCHITECTS f prior to approval. As you know a low density project, such as constructed years ago in the city, can be constructed to low standards. Density alone is not a guarantee of quality. We take the view that it is our business to create value and therefore are most interested ourselves in quality projects. Our record over the past twenty years is of quality projects and we have received major awards for the innovations and good design incorporated into our developments. It is our intent to design the units to meet condominium standards. We are all aware of the current housing affordability crises where few young professionals have the resources to purchase homes. In fact, Grand Terrace has a large inventory of "unsold housing" because of the qualifying problem for young adults. As part of our research we have reviewed the problem of housing with the Loma Linda Medical Center. Mr. Richard Parks, Director of the Center's housing says, one of their major problems is housing for staff and students. They have a waiting list of between 100 and 125 for quality housing. In fact, within Grand Terrace, there is a waiting list for virtually every apartment unit in the city. We have not even mentioned the dire need for senior citizens. At the appropriate time in the future and if the laws and economics permit, it is our intent to be able to offer the units as "for sale" condominium units. We also believe in the value of home ownership but unfortunately the economics forced onto this generation do not now allow them to make that purchase. For several reasons, it is not our intent to request the maximum density allowed. First, we will be designing to condominium standards and secondly, we must have a quality project to remain competitive. However, on the other hand we cannot build to extremely low densities because then we run into the same pricing problem that is creating the unsold inventory problem in Grand Terrace. The basic fixed costs of sewer, water, grading and financing must be spread over more units to bring the individual unit costs down. If these fixed engineering costs cannot be reduced then costs must be taken out of the construction and landscaping. Given a choice we believe it best to have quality construction and landscaping and a slightly higher density. 2. Again, we must emphasize that the time to evaluate the quality of the environment is when a specific plan is submitted. We have no doubts that the intent of the city and ourselves for quality and preserving the integrity of Grand Terrace is identical. The planning and design elements we have tried to resolve in our program include 1. Based on our many years of development and planning, it is without a doubt that a superior environment can be planned on larger sites, which provide the needed flexibility and space to properly locate roads, create open space, and to site buildings for maximum energy efficiency. -That is one reason we have assembled several separate parcels under one ownership and have coordinated our work with adjacent property owners. 2. The long narrow parcel identified as the "Pearson property" seemed to us better utilized if integrated with one of the adjacent larger properties. It is additional cost to obtain the property but we believe it provides a better planning opportunity for the area rather than leaving it as a future development problem which could destroy the value of all properties. 3. Access is better served with cooperation from land owners rather than each owner trying to obtain access across the Gage Canal or onto Mt. Vernon Blvd. The traffic conflicts are reduced. The Council has directed the city staff to undertake such negotiations with the Gage Canal. 4. To illustrate the interest of our concern for an improved and energy conserving environment, attached is a letter from Southern California Edison Company expressing their interest in utilizing what they consider a well planned development, as one of the major tests for energy conservation. If developed, this would be the largest alternative energy, photovoltaic housing development in Southern California and would gain national recognition. 3. It is in the spirit of trying to create a superior environment, with lasting values and to solve the housing and energy needs of young professionals that we have undertaken this development. There is a delicate balance between quality, scale, market, economics and engineering which must be delt with. I do hope these comments will give you a better understanding of our views, objectives and long range goals. If I can help clarify any point please do not hesitate to call. C ncerely y rs, ia c Alberto F. Trevino cc Mr. Jerold Walsh Cox, Castle & Nicholson 5000 Birch Street Newport Beach, CA 92660 4. IAN R STRAUGHAN Ph D DIRECTOR OF RESEARCH & DEVELOPMENT Southern California Edison Company F 0 BOX 800 2244 WALNUT GROVE AVENUE ROSEMEAD CALIFORNIA 91770 August 22, 1984 Mr. Alberto F. Trevino President Urban Interface Group - 1015 Madison Place Laguna Beach, California 92651 Subject: Grand Terrace Multi -Family Housing Project; Installation of Photovoltaics Dear Mr. Trevino: TELEPHONE (818) 5 7 - 1097 Thank you for your presentation to the Research and Development Department concerning the subject project and the potential of incorporating up to a 200 KW photovoltaic installation within the project. At this time Edison has an interest in being involved in this project. Our level of involvement could be either of the following alternatives, Cependent upon a mutually acceptable agreement that could be reached with you and your co -developer, McMillian Corporation. Alternative One Edison would provide technical guidance and counseling in the area of photovoltaic design and installation. These technical services would be provided at no cost in return for Edison's right to monitor the technical performance of the photovoltaic equipment for a period of up to five d5) years. Edison would install at its cost any necessary monitoring equipment. Alternative Two Edison would provide all engineering services necessary for the system design and installation of the photovoltaic equipment. Such services would include coordination of design between the equipment supplier and the housing project engineer -architect. Edison would assist in the Mr. A. Trevino August 22, 1984 Page Two selection of the equipment supplier and would assist in arranging for the financing of this equipment. Edison would be reimbursed for appropriate costs from the proceeds of the equipment financing. Source of the equipment financing would most likely be some form of third party financing. Edison would also be entitled to monitor technical performances as in Alternative One above. flay I suggest that a meeting be convened at a mutually convenient time and place to discuss; (1) the overall status of your pro3ect and (2) your thoughts regarding which of the two Edison involvement alternatives you believe may be desirable. Edison's representative in this matter is fir. Rod Lighthipe. Please contact Mr. Lighthipe at (818) 572-2276 in order to arrange a meeting. Sincerely yours, cc: C. B. McCarthy 9 i q'Ov�v OM 5L1/-*zs (*/Z; �d OfJL 31//a5�Od' NO1�HB OO�iTZ •%055� � 11 o?5'N/6'/N � 7 �f9 G3d'�oJ�db/ 1 H7d �NDZ �O ��/YHHD 3?b-mod'-71 'o-ma 9 v it1/5) 3//1 N/ 1 ly . 9/vl/voz 10960d01Y.1 CY b' 9N/NOZ 91va5/X9 i5i7ly .U/5/Y9a P117la-glky • d 9 16910/V 05OL6 i{1/O 7VN0/1 b,/ OOY LLL0 �N/'1N�VYo�07�/l�D Nb'77/WAIN --11YbV17c1c1Y t i r rate STAFF 1-2-85 REPORT 12-8 3048 ,I C R A ITEM ( ) COUN" )LITEM (XX) FETING DATE: January 10, 1985 I AGENDA ITEM NO. SUBJECT' Sign Ordinance First Reading r=UNDING R,EQj:R_D ' NO EU?410I;1S DEOUIRED xxi Sometime ago the City Council directed the City Attorney to prepare an amendment to the City's existing Sign Ordinance The proposed amendment was brought before the City Council for a brief review and forwarded with a resolution to the Planning Commission for their consideration of the proposed Sign Ordinance Amendment The Planning Commission at their regular meeting of December 3, 1984, reviewed the proposed Amendmentland modified the Ordinance as indicated Tbas Ordinance with the modifications recommended by the Planning Commission was con�ldered by the City Council at -cheer regular meeting of December 20, 1984 The City Council after discussing the Ordinance,,by a vote of 2-2 did not take any action on t'�iis proposed Amendmento Staff has been directed to re-agendize the first readinq of the proposed Amendment to the Sign Ordinance for their regular meeting of January 10, 1985 STAFF RECOMMENDS I THAT THE CITY COUNCIL APPROVE THE FIRST READING OF THE ORDINANCE AMENDING THE SIGN CODE BY TITLE IONLY AND WAIVE THE FULL READING JK/lh , NOTE THE PROPOSED SIGN ORDINANCE, WITH THE AMENDMENT PROPOSED BY THE PLANNING COMMISSION,; WAS PROVIDED IN YOUR 12-20-84 Agenda Packet PLEASE ATTACH THAT ORDINANCE TO THIS STAFF REPORT 12-8 8004 S,TP:F C R A ITEM ( } COUNCIL ITEM i (XX) FETING DATE: January 10, 1985 AGENDA ITEM NO. 10-C SUBJECT: Zone Change Ordinance (84-3) FUNDING REk)i ;ED I ti0 FUNDI',G REQUIRED XX City Council directed the Staff to prepare an Ordinance and present it to the Planning Commjssi'on for their consideration a Zone Change from R-1 single family residential to A -',I Limited Agricultural District, For an aroma consisting of the properties having frontage on Blue Mountain Court, with the exception of the parcel on the southeast corner of Pico and Blue Mountain Court A Tentative Parcel Map has peen filed and tentatively approved by both the Planning Commission and the City Council, which would split that parcel into two (2) parcels each less tnan one (1) acre Therefore, this parcel would be substiandard in the A-, Zon- as said zone is defined in our Zoning Code (Minimum 1 acxe rarcels ) The Planning Comm ision considered at their regular meeting of December 3, 1984, the proposed Zone,, Change and by Re so] ur ion j s recommending to the Cl ty Col7ncij that the City Cocil consider favorably Zone Change 84-3 STAFF RECOMMENDS 1 APPROVAL OF THD FIRST RLADING OF THE ZONE CHANGE ORDINANCE, ZONE, Cr-ANGE 84-3 BY TITLE ONLY WAIVING THE FULL READING OF THE ORDINANCE 2 SET A PUBLIC HEARING ON THE SUBJECT ZONE CHANGE 1OP THEIR REGULAR MEETING OP JANUARY 24, 1b985 JK/lh G OENDING CITY C _ o NCIL APPROVAL ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING ZONE CHANGE AMENDMENT, IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 26, 1984, FROM R-1 TO A-1, AN AREA OF APPROXIMATELY NINE ACRES FRONTING ON BLUE MOUNTAIN COURT (ZC 85-02) WHEREAS, a public hearing has been noticed, held, and conducted in the time, form and manner provided for by law, and WHEREAS, a Negative Declaration has been prepared and completed in compliance with the California Environmental Quality Act (CEQA), NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby RESOLVE, DETERMINE AND ORDER as follows Section 1. Recitals - That the above recitals are all true and correct. Section 2 Negative Declaration - That, with respect to said Negative Declaration, the City Council has found and determined (a) That a Notice of Preparation of a Negative Declaration has been given in the time, form and manner provided for by law, (b) That no comments have been received in opposition to the adoption of said Negative Declaration, (c) That this rezoning is consistent with the General Plan of the City of Grand Terrace, (d) That this rezoning will not have a significant effect on the environment Section 3. That the real property described in Exhibits "A" & "B" attached hereto and incorporated herein is hereby rezoned from R-1 to A-1, and the Zoning Map is hereby amended accordingly Section 4. Effective Date - This Ordinance shall be in full force and effect at 12 01 a m. on the 3'1-s-t may after its adoption. Section 5 Posting - The City Clerk shall cause this Ordinance to be posted in three (3) pull c places designated for such purpose by the City Council. Section 6 First read at a regular meeting of the City Council of said City held on the day of , 1985, and finally adopted and ordered posted at a regular meeting of said City Council on the day of , 1985. 12-8 8004 RESOLUTION NO PC-84- EXHIBIT "A" LEGAL DESCRIPTION Being a portion of the northeast 1/4, of the southeast 1/4 of the southwest 1/4 of Section 4 T 2 sq R 4 W S B B & M being more particularly described as follows Parcels 1, 2, 3, and 4 of Parcel Map No 3973 on file in Book 49 of Maps, pages 76 and 77, records of San Bernardino County, California Also Parcels 1 and 2 of Parcel Map No 7131 on rile in Book 74, of Maps, pages 21 and 22, records of San Bernardino County, California 9 MAIN VICINITY MAP F- 4 A , k .) "B " �I I i VAN BUREM ST i FIELD ST PI CO ST Lu J� J 0� o rolA PROJECT SITE *-0010 AGENDA ITDel NQ 3(3 PC i`II L v^__L214518-4 > r ti v ,r RESOLUTION NO. PC-84- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING AND RECOMMENDING TO THE CITY COUNCIL THE ADOPTION OF AN ORDINANCE PROVIDING FOR A ZONE CHANGE FROM R-1, SINGLE FAMILY RESIDENTIAL, TO A-1, LIMITED AGRICULTURAL DISTRICT, AS OUTLINED ON EXHIBIT "A" ATTACHED HERETO. WHEREAS, a public hearing has been noticed, held, and conducted in the time, form and manner provided for by law; and WHEREAS, all interested parties have been given the opportunity to be heard, and WHEREAS, a Negative Declaration has been prepared and completed in compliance with the Ca;ifrnia Environmental Quality Act (CEQA); NOW, THEREFORE, the Planning Commission of the City of Grand Terrace does hereby RESOLVE, DETERMINE AND ORDER as follows: Section 1. Recitals - That the above recitals are all true and correct. Section 2. Negative Declaration - That, with respect to said Negative Declaration, this Planning Commission oes hereby find and determine: (a) That a Notice of Preparation of a Negative Declaration has been given in the time, form and manner provided for by law; (b) That no comments have been received in opposition to the adoption of said Negative Declaration; (c) That no significant adverse effects on the environment have been identified as a result of this project; and (d) That said project (proposed Zone Change Ordinance) will not have a significant effect on the environment. Section 3. Approval of Negative Declaration - That this Planning Commission hereby approves and certifies that saffTegative Declaration has been completed in compliance with CEQA and CEQA guidelines and that the information contained in said Negative Declaration was reviewed and considered prior to approval and recommendation of a proposed Zone Change Ordinance. f Section 4. Approval and Recommendations of Zone Change Ordinance - That this Planning Commission approves and recommends a zone change from R-1, Single Family Residential, to A-1, Limited Agricultural District, as outlined on Exhibit "A" attached hereto and incorporated herein. Section 5. Referral to City Council - The Planning Director is hereby directed to refer this Resolution to t e ,ty Clerk of the City of Grand `Terrace for presentation to the City Council. AGE[,"r.Jr, I'! E, r'ri P C IV11 E 1 .:. G, T"E 121 � of r ADOPTED this day of 198 ATTEST: City Clerk Chairman I, Myrna Enway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the Planning Commission of the City of Grand Terrace held on the day of 1984, by the following vote: AYES: f _ NOES: ABSENT: - ABSTAIN: Aoproved as to form: Ci ty Attorney City Clee _2_ - - PC fr _ ,D ,7= --F T D REPUPT 12-8 8005 C R A ITEM ( ) COUNCIL ITEM (xx) K ETING DATE. January 10, 1985 AGENDA ITEMS NO. / 0'D SUBJECT' Zone Change Ordinance (84-4) FUNDING RE4JIDED ;0 ; L►NC I iG EOJ i RED xx The City Council at their previous meeting directed the Staff to prepare an Ordinance and by Resolution request the Planninq Commission to consider this Ordinance for a Zone Change Overlay within R-1, which would provide a minimum lot size of 20,000 sq ft The Overlay, whicn was to act as a buffer zone between R-1 and A-1, was presented to the Planning Commission at their regular meeting of December 3, 1984 As originally presented, the buffer zone included portions of Parcel 26A and 26B-1 The Planning Commission after lengthly discussion and public testimony determined that the overlay should consist of the properties immediately to the north of Pico, easterly of 26B-1, southerly of 26A, and the one parcel on the southeast corner of Pico and Blue Moantain Court Pttached is a map and a legal description of the area recommenced for overlay by the Planning,Commission STAFF RECOMMENDS 1 THAT THE CITY COUNCIL ADOPT THE PLANNING COMMISSION RECOMENDATiONS B3 APPROVING ON THE FIRST READING THE ORDINANCE FOR THE PROPOSED ZONE CF--ANGE 84-4 BY TITLE ONLY AND WAIVING THE FULL READING k 2 SFT Ti PUBLIC HEARING ON THE SUBJECT ORDINANCE FOR JANUARY 24, 1985 JK/lh NOTE THE PROPOSED SUBJECT ORDINANCE WILL BF PROVIDED TUESDAY, 1--8-85, RESOLUTION NO. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING AND RECOMMENDING TO THE CITY COUNCIL THE ADOPTION OF AN ORDINANCE PROVIDING FOR AN OVERLAY AREA AND AMENDMENT OF THE ZONING ORDINANCE TO PROVIDE R-1 (20,000) ZONING WITHIN SAID OVERLAY AREA. WHEREAS, the City Council of the City of Grand Terrace referred a proposed amendment of the City's Zoning Ordinance, said amendment providing for the establishment of an Overlay Area and for R-1 (20,000) zoning therein; and WHEREAS, a public hearing has been noticed, held, and conducted in the time, form and manner provided for by law; and WHEREAS, all interested parties have been given the opportunity to be heard; and WHEREAS, a Negative Declaration has been prepared and completed in compliance with the California Environmental Quality Act; NOW, THEREFORE, the Planning Commission of the City of Grand Terrace does hereby RESOLVE, DETERMINE AND ORDER as follows - Section 1. Recitals. That the above recitals are all true and correct. d Section 2. Negative Declaration - That, with respect to said Negative Declaration, this Planning Commission does hereby find and determined (a) That a Notice of Preparation of a Negative Declaration has been given in the time, form and manner provided for by laa; (b) That no comments have been received in opposition Lo the adoption of said Negative Declaration; (c) That no significant adverse effects on the environ- ment have been indentified as a result of this s project, and (d) That said project (amendment of the Zoning Ordinance) will not have a significant effect on the environment. Section 3. Approval of Negative Declaration. That this Planning commission hereby approves and certifies that said Negative Declaration has been completed in compliance with CEQA and CEQA guidelines and that the information contained in said Negative Declaration was reviewed and considered prior to approval and recommendation of the proposed amendment to the Zoning Ordinance. Section 4. Approval and Recommendations of Amendment to Zoning Ordinances. That this Planning Commission approves and recommends the amendment of the City's Zoning Ordinance, by adding Section 18 15.055 to the Grand Terrace Municipal Code, to read as follows: "18 15 055 Overlay Area - Minimum Lot Size. A. That an R-1 Overlay Area is to be established, described as follows- B. That within the established Overlay Area, the minimum lot size shall be a net area of not less than twenty thousand square feet. C That with the exception of any provision in conflict with (B ) above, all the other provisions of Chapter 18 15 shall apply within the Overlay Area." Section 5. Referral to City Council. The Planning Director is hereby directed to refer this Resolution to the City Clerk of the City of Grand Terrace for presentation to the City Council. ADOPTED this day of City Clerk v airman •;. I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the Planning Commission of the City of Grand Terrace held on the day of , 1984, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City Attorney City Clerk - 2 - ' RESOLUTION NO EXHIBIT A*** LEGAL DESCRIPTION All that portion of Section 4 Township 2 South, Range 4 West, S B B & M being more particularly described as follows BEGINNING at the Northeast corner of the Southeast one -quarter of the Southwest one -quarter of said Section 4 Said Northeast corner also being the TRUE POINT OF BEGINNING, _ THENCE, Westerly along the Northerly line of said Southeast one -quarter of the Southwest one -quarter of said Section 4 to the Soutnwest corner of the Southeast one -quarter of the Northeast one -quarter of the Southwest one - quarter of said Section 4, THENCE, Nortnerly along the West line of the Southeast ore -quarter of the Northeast one -quarter of the Southwest one -quarter of said Section 4 to the Northwest corner of the Soutneast one -quarter of the Northeast ore -quarter of the Southwest one -quarter of said Section 4, - THENCE Easterly along the North line of the Southeast one-caarter of the Northeast one -quarter of the Southwest one -quarter of said Section 4 to the Northeast corner of that certain parcel conveyed to J B {arger, a married man, as h_s sole and separate property, by Instrument No 81-245268, records of the Recorder of San Bernardino County, California, T-�IE'NCE Southeasterly, Southerly and Westerly along the Easterly and Soutnerly lines of said parcel to the TRUE POINT OF BEGINNING , Also includ-ng that parcel of land described as follovs BEGINNING at the Northeast corner of Parcel 4 of Parcei map No 3973 or -ile in Book 49 of Maps, Pages 76 and 77, records of the Fecorder of San Bernardino County, California Said corner also neing the TRUE POINT OF BEGINNING THENCE, South 89' 41' 32" West along the Northerly line of said Parcel 4, 239 -00 feet to the Northwest corner of said Parcel 4, THENCE, North 000 14' 41" East along the West right of 4ay line of Blue Mountain Court as shown on Parcel Map No 3973 of said maps to the South line of a 20 foot road easement per Deed recorded in Book 285, Page 229, Records of San Bernardino County, California, THENCE, Nortn 890 41' 32" East along said Soutnerly line, 239 00 feet to a point on the East line of the Northeast one=quarter, of the Southeast one -quarter, of the Southwest one -quarter of Section 4, Township 2 South, Range 4 [vest, S B B & M P C Approval 12-3-84 RESOLUTION NO EXHIBIT A*** LEGAL DESCRIPTION THENCE South 00 14' 41" Nest along said East line of said Section 4, 207 65 feet to the TRUE POINT OF BEGINNING EXCEPTING THEREFROM that portion contained within the rignt of way of Pico Street a P C Approval 12-3-84 j Exhibit "A" 0 VICINITY MAP l 11 VAN BUREN ST MENTFIELD S' i was M p1go ST I FLAMINGO LLJ I I TANAGER g 0� \ s O l d' RdVEh WY P I �G I I � COO MAIN �o 0 coulv ri PROJECT SITE AGENDA ITEM NO L3C PC MEETING DATE If PENDING CITY COUNCIL APPROVAL JANUARY 10, 1985 Council Agenda Item No 10-0 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE GRAND TERRACE MUNICIPAL CODE, TITLE 18, SECTION 18.55.055 PERTAINING TO AN OVERLAY AREA FOR THE R-1 ZONE, MINIMUM 20,000 SQUARE FOOT LOTS NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS. SECTION 1 AMENDMENT That the Grand Terrace Municipal Code, Title 18, is hereby amended by adding Section 18 15.055 thereto, to read as follows: "18 15 055 Overlay Area - Minimum Lot Size. A That an R-1 Overlay Area is to rye established, described as follows- B. That within the established Overlay Area, the minimum lot size shall be a net area of not less than twenty thousand square feet. C That with the exception of any provision in conflict with (B ) above, all the other ' provisions of Chapter 18 15 shall apply within the Overlay Area." SECTION 2. REZONE That the real properties as shown on Exhibit "A" attached hereto and incorporated herein are hereby REZONED and said land use ZONING is AMENDED to R-1 minimum 20,000 square foot per lot or parcel. SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect at 12.01 a.m. on the 31st day after its - adoption SECTION 4 POSTING The City Clerk shall cause this - Ordinance to be posted in three (3) public places designated for such purpose by the City Council. SECTION 5. READING. First read at a regular meeting of the City Council of said City held on the loth day of January, 1985, and finally adopted and ordered posted at a regular meeting of said City Council on the day of 1985. ,I'. ATTEST - City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. I, Myrna Erway, City Clerk of the City of Grand Terrace do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1984 by the following vote: AYES. NOES: ABSENT- ABSTAIN - Approved as to form City Attorney City Clerk 2. 1-4 STAFF REPORT C n A ITEM ( COUNCIL ITEM ( ; FETING DATE: 1; 10!85 AGENDA I`1 EM NO. 1 1 A SUBJECT: TELEPROMPTER OF GRAND TERRACE FOUNDATION BOARD FUNDING REQUIRED NO FUNDING REQUIRED X In reference to Section IV, Q16-13,regarding Local Organization and Access Staff, Teleprompter Cable Television of Southern California has agreed in its franchise for Group W Cable to provide the Grand Terrace area a system of full-time scaff and interns to work with access users such as local, commun»y, educational, government and leased channels Please see attach- ment STAFF RECOMMENDS, THAT The Mayor and Council appoint a board of five area residents (one member of the f;ve shruld be a member of the Cicy Statf) to foster the use of Grand Terrace's teleprompter puolic and educational access channels SA t Attachment r �' Isl� Chuck Gibbs December 20, 1984 Page 3 Following is reference to Section IV, Page Q16-13. J LOCAL ORGANIZATION AND ACCESS STAFF /� u W Cable Teleprompter for Group As agreed by Tel ter on franchise p Pdedicate Teleprompter of Southern California agr cabletelevision eve P Grand Terrace channels on its proposed ro ramming system for local organization and access programming ss channels 1 Local Ori coChannel ommunity,p uld edicate to educational, ti�rnich you would d access government and leased ac The Public Access Channel will be devadualsble andlgroupsle- 2• roduced by in casting programs p ity The channel will be made avail - within the communable on a first -come, first -served bass. Tne Educational AccesspCnannnel will be reserved for use 3 n c I e s by local government age 4 The Government Access Channel %4111 be available for use by local government agencies Channel ti1111 be made available on a 5 p Leased Access �j commercial basis. °cludinstaff k;Ill be 5100 00 Initial rates for all studio facilities aciliti sbInseparately negotiated per hour Rates for than r p ` `� t DE T Nr SPAt;O PART-TI(,�) (;SURE USE OF ACCESS CHANNELS TEL IP`EO�STAFF A� D FOURED OINT=PI;S ( TO I SYSTEM WITH FOUR FULL T TEPRACE AP�A �� ;i WILL BE, OF GOUPSE, r`JPILABLE TOG�OEAT,EITH EQUIP�ik-ITPAND �(j�111- ALL OF r,HO(� ',CCESS USEPS AND TELEPRRVICEPTHELSYSTEM. AD TENNICE PEPSOJINEL TO SE SA__ tj U"E E R LARY POSITION S15,000 1 Programming Director $12,OOA- 1 Access Coordinator/Unit 14anager 524,000 (2) Assistant Video Engineer 2 512,000 (4) 4 Intern $63,000 TOTALS FOR YEAR I ry ae�� STf FF REP07T �r 1 ' C R A ITEM ( ) CO IL ITEM �X) MEETING DATE January 10, 1985 AGENDA ITEM NO SUBJECT Proposed Policy for use of Civic Center FUNDING REQUIRED NO FUNDING REQUIRED x— Staff has prepared a preliminary draft of the proposed policy for use of the Civic Center meeting areas Along with the policy is a proposed fee schedule At this time, Staff desires the City Council to review the policy and fee schedule and make recommendations in regards to it's content STAFF RECOMMENDS THAT THE COUNCIL 1) REVIEWAND RECOMMEND ANY CHANGES 21/ APPROVE THE CIVIC CENTER USE POLICY (AS AMENDED) I N t RP IN HUGH J GRANT Mayor JIM RIGLEY Mayor Pro Tem Council Members TONY PETTA ROY W NIX BARBARA PFENNIGHAUSEN SET YARMSEAAA DPRELIMUN,ARY City Manager MYRNA ERWAY ry a,l City Clerk ` J SCHWAB Financeance & 8 Administrative Services Ottrcer CIVIC CENTER USE POLICY A Application For Use _1 Permittee shall not practice or tolerate any discrimination because of race, color or creed in the use of public facilities Permittee shall not allow any individual or group to advocate the overthrow of the United States Government or any state thereof by use of force, violence or other unlawful means 2 All applications must be made at least 10 working days in advance on the official forms provided Small correlated groups may have a minimum of two (2) days for clearance 3 Reservations may be made up to 6 months in advance Recurring usages may be granted upon special approval • 4 Application is approved, only upon signature of the Director of Grand Terrace Community Services, not by submission of application or payment of deposit Do not make any definite plans or commitments until approval is issued The City of Grand Terrace and it's staff reserve the right to refuse use of any facility if in their opinion the planned event is not appropriate usage for that facility 5 Any cancellation of scheduled use of facilities, or any change in hours or conditions indicated on original request must be done at least 2 working days prior to scheduled reservations A 10% cancellation fee of the deposit will be charged if cancelled less than 2 working days 'rt 6 To qualify for Grand Terrace resident fee, the group must be a recognized Grand Terrace organization with a mailing address in Grand Terrace, or the responsible person must reside in Grand Terrace 7 City sponsored events take priority over all other usage of the facility 22795 BARTON ROAD City Manager — City Clerk (714) 824 6621 — Engineering 825 3825 GRAND TERRACE, CA 92324 5295 Finance — Planning — Community Services (714) 824 7226 8 Permits will be issued to anyone under 18 irs of age 9 Permittee agrees to hold harmless and indemnify the City of Grand Terrace, California, from any and all liability for injury to persons or property occurring as a result of this activity and agrees td be liable to said City for any and all damages to the Civic Center, equipment and furniture owned or controlled by the City, which results from the activity of permittee or is caused by any participant in said activity B Requirements During Use 1 No equipment or materials shall be removed from the building. 2. Permittees will be required to have not less than one adult chaperone for each ten minors present during use of the facilities 3 An employee or a designated representative approved by the Community Services Department shall be present during all use of facilities 4. No solicitations of donations, contributions or sale of anything of value for any purpose shall be made on any city facility without prior written approval 5 No decorations shall be displayed, installed or provided by permittee which shall damage or deface the building Existing decorations may not be removed. The permittee is responsible for removing all of tneir own decoration at the end of use No staples, nails, scotch tape, etc can be used 6 Permittee responsibilities a Set up all tables, chairs, coffee pots, decorations, etc b Removal of all decorations c Take down and place in storage racks all tables and chairs used d Removal of all trash from room and place in outside dumpster e See that room is left in a clean and orderly condition f Clean sink, stove, and other department equipment used g. Sweep and mop up all trash and soils on the floor h. Check with staff on duty to insure that everything is left in order i. Insure band/music etc is kept at a reasonable volume, as indicated by the Community Services Staff A staff member will assist applicant, but is not responsible for doing any of the above, It is the responsibility of the permittee 7 Only time stated on application will be granted for usage. All decorating, set up, event and cleaning times must be stated on the application. Fees for usage will be based on all times stated on the application. 8. All noise, music, amplification must be kept at a reasonable sound level, as determined by staff on duty If volume exceeds "reasonable" level as dictated by staff, deposit will be forfeited and event cancelled immediately ALL MUSIC (D J , BANDS, ETC ) MUST END AT 10 P M r 9. The City and/or Community Services staff reserve the right to cancel a reservation at any time if people involved in that function are not conducting themselves in a lawful manner and/or damaging any equipment or facility owned by the City 10 Groups must adhere to all fire and police codes. 11. Religious services are prohibited 12. Facilities close at 10 p m No private party may last beyond 10 p m. without special permission from the Community Services Director All guests are required to leave the building by that time 13 Any variation of these policies must have approval of the Community Services Director. 14 Applicant is resoponsible for the actions and supervision of their guests and employees (band, caterers, etc ) 15 It is the responsibility of the permittee to check with staff to make sure that all conditions of the reservation regarding clean up, any possible damages, and scheduled usage time has met with acceptable standards as established by Grand Terrace Community Services This must be done prior to the permittee leaving the facility at ending time C Fees And Deposits 1 A minimum rental of 2 hours is required on all facilities Any exceptions must be approved in writing by the Community Services Director. 2 The City may require licensed security officers for additional supervison on any reservation These officers will be hired by the City of Grand Terrace and all related fees are to be paid in addition to the other charges for the use of the facility, by the permittee Security Guards will be required for people in attendance as follows * 1 - 99 guests - one security guard required 100 - 199 guests - two security guards required 200 - 275 guests - three security guards required 276 - 300 guests - four security guards required .e 3 Group must appear within 15 minutes of beginning time specified or permit will be cancelled and all fees forfeited 4 In order to reserve a facility all deposits must be paid at the time of application All fees must be paid prior to 5 working days before the scheduled event/reservation Special arrangements for payment of fees must be approved by the Director of Finance and must be paid by cash or cashiers check. 5 Deposits are refundable only if facilities are left in a clean and orderly manner and no damage has occurred A minimum fee of $75 00 will M be charged and deducted from deposit, if any part of facility needs to be cleaned by staff. Charges for damages or stolen equipment will be based on costs of materials, staff time and a 25% administrative fee. - 6 If group goes beyond any scheduled ending time an overtime penality�p fee will be charged at twice the hourly rate and deducted from the deposit 7 If any additional fees are in excess of deposit then permittee will be held liable for additional costs and be billed for the amount exceeding the deposit D Restrictions on Reservations Using Alcohol 1. The consumation and/or furnishing or causing the offering, giving or furnishing of alcoholic beverages is only permitted with authorization of the City Council. Said authorization shall be requested in writing, and if granted, shall bp subject to conditions and all rules and regulations and ordinances of the City and may be modified or summarily revoked at any time by the City without cause or the right to notice or a hearing Municipal Code 9 04 050 2 Reservations using alcohol will be limited to the Community Room (serving of alcohol must end at 10 p m on weeknights and 11 p m on weekends) s 3. Events are restricted to inside the building All such reservations are limited to six (6) hours in duration, not including set up and clean up time (If guests do not remain inside, all deposits will be automatically forfeited by the person reserving the facility ) 3 Alcohol to be served is limited to Beer, Wine and Champagne *4. Licensed Security Guards will be required for all reservations serving alcohol Security guards to be hired by the City with permittee paying at the time of payment of deposits and fees (Security guard(s) fee is above and beyond the payment of deposits and fees ) 5 Permittee reserving facility for an event using alcoholic beverages must be 21 years of age He/she is responsible for making sure that alcoholic -beverages-are-not being served to anyone under 21 years of agP 0 FEE CLASSIFICATION Meeting Room $15/hr - resident (Community Room subdivided) $20/hr. - non-resident Community Room $25/hr - resident $35/hr - non-resident Community Room $40/hr - resident (with alcohol permit) $50/hr - non-resident Kitchen $15/hr - resident $20/hr - non-resident v Non-profit Groups $5/hr (Without staff member on duty) Non-profit Groups No Charge (Durin4 Normal Riisiness Hours) 1 9 6 City of Grand Terrace Communi., Services 22795 Barton Road Grand Terrace, Ca. 92324 •Application Date W (714) 824-6621 a APPLICATION AND AGREEMENT FOR USE OF CIVIC CENTER 1 Room Community Room / / Conference Room 2 Date(s) Requested 3 Set up Time to / Event Time 4 Type of Use 5 Estimated Attendance Adults 6 Decorations (please describe) 7 Music/Entertainment 8 Alcohol to be Served? Yes 9 Is event open to public? Yes Will Admission/Contribution be charged? What will proceeds be used for? Non -Profit IRS Status # 10 Food Served? Yes / / No 11 Special Requests Kitchen / / to Clean up Time to (Ending Tim, Children No / / No Yes A Name of Organization (Bade & Groom) Address Business & Home Phones / No / / r �'