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01/24/1985
CITY OF GRAND TERRACE REGULAR COUNCIL MEETING - AGENDA TERRACE VIEW ELEMENTARf SCHOOL JANUARY 24, 1985 22731 Grand Terrace Road 5 30 P.M. * Call to Order * Invocation - Pastor Suk Woo Cnung, Loma Linda Korean Church of Seventh [lay Adventist IC Pledge of Allegiance * Roll Call S taf f CONVENE COMMUNITY REDEVELOPMENT AGENCY Recommendations Council Action 1. Approval of Minutes 1/10/85 Approve 2. Approval of Check Register No CRA012485 Approve 3 Economic Development A. Rcsenow Spevacek Group, Inc Contract i� ! !!!� B. Procedures for Economic Devc1opmnent Ad Hoc Commi ;"tee ADJOURN COMMUNITY REDEVELOPMENT AGENCY � CONVENE CITY COUNCIL 1. Items to Add/Delete 2 Civic Center Construction Briefing 3. Approval of Minutes 1/10/85 Approve 4 CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion Approve A. Approval of Check Register No. 012485 B. Approve & Authorize Execution by Mayor of a Approve 5-Year Lien Agreement (GTC85-02) to Con- struct Sidewalks at 21515 Main St (Robert Wessels - AFCOM Mfg. Co.) rr„ COUNCIL AGENDA 1/24/85 - Page 2 of 3 Staf f Recommendations Council Action C Authorize 3 members of the Parks & Recrea- Approve tion Committee & the Community Services Director to Attend Annual Calif Parks & Recreation Society Conference in Sacramento March 1-4, 1985 D Accept FY 1983-84 Annual Financial Report , Approve 15 PUBLIC PARTICIPATION 16. ORAL REPORTS A Planning Commission B Parks & Recreation Committee (1) Drainage at Terrace Hills Jr High Baseball Field C Historical & Cultural Activities Committee D Crime Prevention Committee E Emergency Operations Committee F Police Chief G. Fire Chief H City Engineer I City Attorney J City Manager K City Council 17. PUBLIC HEARING - 7 30 P M A Appeal of Planning Commission Decision - Buffer Zone Variance (CUP 84-11) B AN ORDINANCE OF THE CITY COUNCIL OF THE CITY (1) Waive Full OF GRAND TERRACE, CA, AMENDING THE CITY OF Reading, GRAND TERRACE MUNICIPAL CODE, CHAPTER 18 72, (2) Public Hearing, DEALING WITH SIGNS (Second Reading) (3) Adopt C AN ORDINANCE OF THE CITY COUNCIL OF THE CITY (1) Waive Full OF GRAND TERRACE, CA, APPROVING ZONE CHANGE Reading, AMENDMENT, IN COMPLIANCE WITH THE GENERAL (2) Public Hearing, PLAN UPDATE OF APRIL 26, 1984, FROM R-1 TO (3) Adopt A-1, AN AREA OF APPROXIMATELY NINE ACRES FRONTING ON BLUE MOUNTAIN COURT (ZC 85-02) (Second Reading) 8 UNFINISHED BUSINESS A. Crime Prevention Grant - Capt Phil Schuyler "e (COUNCIL AGENDA Staff 11/24/85 - Page 3 of 3 Recommendations B. Bid Award - Civic Center/Library e Janitorial Services l C. Community Room Policy/Fee Schedule � 19 NEW BUSINESS A AFCOM Manufacturing Co Building Project at 21516 Main Street. 10. Closed Session ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, FEBRUARY 14, 19859 AT 5 30 P.M AGENDA ITEM REQUESTS FOR THE 2/14/85 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 2/6/85. 11 Council Action PEI _ VG CRA APPROVAL JANUARY 24, 1985 CITY OF GRAND TERRACE CRA Item No, 1 COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - JANUARY 10, 1985 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand' Terrace, California, on January 10, 1985, at 5 34 p m. PRESENT Hugh J. Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L. Evans Seth Armstead, Executive Director Thomas J. Schwab, Treasurer Ivan Hopkins, Attorney Myrna Erway, Secretary ABSENT None MINUTES (12-20-84) CRA-85-01 Motion by Mrs. Pfennighausen, Second by Mr. Evans, to approve the Minutes of December 20, 1984 as presented, carried 4-0, with Vice Chairman Matteson abstaining. CHECK REGISTER CRA011085 Following clarification that Check No. P1469 is to cover the cost of CRA-85-02 oak frames and glass for five large aerial photos, Motion by Mr. Petta, Second by Mr. Evans, ALL AYES, to approve Check Register No. CRA011085. ECONOMIC DEVELOPMENT STATUS REPORT Mr. Petta advised the economic development consultants were hired approximately five months ago at a cost of approximately $31,000, to assist the City with needed revenue and expertise in economic development, approximately one-third of the contract has been expended with the only apparent result achieved being a survey of commercial property owners, which is similar to one conducted by a previous consultant, felt the Agency should consider terminating the contract unless evidence can be provided for its continuance, recommended resolving this matter prior to establishing the Economic Development Ad Hoc Committee. Chairman Grant indicated the Ad Hoc Committee would assist in formulating goals for the consultant, with input to be provided from the Agency, feels proper sequence is being followed. Page 1 - CRA - 1/10/85 Mr. Evans concurred with terminating the contract, stating there is no indication of progress being made to bring development into the community; noted the implementation schedule starting with the first week in August indicates they currently should be concluding negotiations with developers and property owners and developing agreements, with no evidence of being anywhere near that schedule. Mrs. Pfennighausen felt specific guidance possibly had not been provided to the consultants. Vice Chairman Matteson recommended proceeding with the contract, appointing the Economic Development Committee and allowing the consultants an opportunity to meet with them and come back with a recommendation. Motion by Mr. Evans, Second by Mrs. Pfennighausen, to terminate the contract for Redevelopment Project Implementation Services with the firm of Rosenow Spevacek Group, Inc., failed 2-3, with Chairman Grant, Mr. Petta and Vice Chairman Matteson voting NOE. CRA-85-03 Motion by Mr. Petta, Second by Vice Chairman Matteson, ALL AYES, to provide written notice to Rosenow Spevacek Group, Inc , of the termination of the Redevelopment Project Implementation Services contract, with no further funds to be expended, and advise them they may appear at the meeting of January 24, 1985 to give the Agency a reason why they should rescind the action taken at this meeting ECONOMIC DEVELOPMENT AD HOC COMMITTEE APPOINTMENTS CRA-85-04 Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, to appoint Mrs Pfennighausen and Vice Chairman Matteson as Agency members to the Economic Development Ad Hoc Committee. Mr. Petta opposed the inclusion of Agency members, since the Committee will be providing recommendations to the Agency which should be considered objectively by the Agency without previous involvement. Motion No. CRA-85-04 carried 4-1, with Mr. Petta voting HOE. CRA-85-05 Notion by Vice Chairman Matteson, Second by Mr Evans, ALL AYES, to appoint the following citizens to the Economic Development Ad Hoc Committee• Jim Rigley, Glenn Cooley, Joe Borrielli, and Bud Howell. Jim Rigley, 22605 De Soto, recommended including Planning Director Joe Kicak on the Economic Development Ad Hoc Committee, questioned why Finance Director Schwab would not be allowed to vote. Motion by Mr. Petta, Second by Mrs. Pfennighausen, to allow staff members to have voting status on the Committee. Chairman Grant felt this action would place staff members in a compromising position. The Motion failed 2-3, with Chairman Grant, Vice Chairman Matteson and Mr. Evans voting NOE. Page 2 - CRA - 1/10/85 CRA-85-06 Motion by Vice Chairman Matteson, Second by Mr Petta, to appoint Jim Rigley as the interim chairman to organize the Economic Development Ad Hoc Committee carried 4-1, with Mr. Evans voting NOE. The Agency members indicated the remainder of the Economic Development Ad Hoc Committee would consist of the Finance Director, Doug Erway or a designated representative of the Chamber of Commerce, and a representative of the Planning Commission. Direction is to be provided to the Committee at the meeting of January 24, the consultant and the members of the Committee are to be requested to attend that meeting. Recess was called at 6 33 p m. and reconvened at 7 42 p m. with all members present REGIONAL ECONOMIC DEVELOPMENT WORKSHOP Chairman Grant and Vice Chairman Matteson will attend the Regional Economic Development Workshop on January 31 to consider formulating a recional committee comprised of chambers of commerce, businesses and municipalities. FIRE STATION STORAGE AREA ROOF - Deferred to January 24, 1984 ADJOURN - The regular meeting adjourned at 7 48 p.m The next regular me to ng will be held January 24, 1985 at 5 30 p.m Respectfully submitted, Ci ty C1 rk APPROVED Mayor Page 3 - CRA - 1/10/85 COMMUNITY REDEVELOPMENT AGENCY ,� ��0 i�EN.DiNG CRA A, -PR VA4 CITY OF GRAND TERRACE -- JAN 24, 1985 CHECK REGISTER NO CRA102485 CHECK NO OUTSTANDING DEMANDS AS OF JAN 24, 1985 (1) P4171 HUGH GRANT AGENCY DIRECTORS' FRINGE, JAN 1985 $ 150 00 (2) P4172 BYRON MATTESON AGENCY DIRECTORS' FRINGE, JAN 1985 150 00 (3) P4173 DEFERRED COMPENSATION PLAN MEDICAL INSURANCE, PETTA, JAN 1985 150 00 (4) P4174 BARBARA PFENNIGHAUSEN AGENCY DIRECTORS' FRINGE, JAN 1985 150 00 (5) P4175 DENNIS EVANS AGENCY DIRECTORS' FRINGE, JAN 1985 150 00 (6) P4176 COLTON JOINT UNIFIED SCHOOL DISTRICT RETENTION ON AIR CONDITIONING AT SCHOOL (ARROW AIR CONDITIONING) 7,797 51 (7) P4177 CITY OF GRAND TERRACE INTECITYREST FOR ER /11984/85 nd Q2ndT SERVICCES2FOR QUARTER 10,206 25 (8) P4178 ROSENOW SPEVACEK GROUP, INC DECEMBER BILLING FOR REDEVELOPMENT PROJECT 1,724 46 (9) P4179 WEISER,KANE,BALLMER & BERKMAN COMMUNITY REDEVELOPMENT LAW BOOK, 1985 EDITION 75 00 TOTAL $ 76,803 90 J I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA '►(QI.Q �G THOMAS SCHWAB TREASURER ARCHITECT'S AOWNER C I ,FIELD REPORT CONSULTANT 0 AiA iOCUMENT G711 FIELD ❑ JAN �.QUNCIL' AGENDA 1 I tt -Y �i 4{ vi1t Lt Vt ONLY, PROJECT Grand Terrace Civic Center FIELD REPORT NO 47 CONTRACT ARCHITECT'S PROJECT NO 81-11OCC.52 DATE 1-9-85 TIME 8 30-11 OOam WEATHER partly cloudy TEMP RANGE 60-65° EST % OF COMPLETION 90% CONFORMANCE WITH SCHEDULE (+ —) - 6 weeks WORK IN PROGRESS PRESENT AT SITE 1. Casework and finishcarpentry Councilman ony e a 2- Cleaning of masonry rounr,lwoman Barbara Pfenninghausen 3. Wall cover and painting Betty Trimble, Secretary 4. Eiectrical, mechanical, and Seth Armstead, City Manager plumbing Bob Stewart, Bldg_ Tnspertor Tom Schwab, Finance Director OBSERVATIONS Larry Wolff, WLC 1. The pressure regulator valve has been installed per the Water Department -equ I rements The Architect shall verify the responsibi ity for the east 2 Discussion was given again to the construction schedule The Contractor indicated that he was doing all w;thin his power to proGeed but thatthecfscc� cn'a�rrc—n m doing y all o f —P� —P T inclement weather was precluding him from completing the remainder of the site work. In addition, a moisture in the air also is hampering some o the vinyl wallrnvering, painting, and plastic lamination Walk-thrlt srhe- duied for January 24 remains tentative It was generally agreed that the ate Tor the dedication schedule should be moved fUrWd-d dt SLILh t-111-- to allow final completion and an orderly move by the City 3. Some concei-n has been expressea for the particular layout of the word processing room within the Civic Center After the job meeting, the Architect shall remedy the situation by meeting with Myrna and Ilene 4. A proposal was given for extra work pertaining to the two additional light fixtures in the ens res rooms and also to property remove and terminateetc old water meter as required by thp war Department_ 5 Change Order No 20 Wds reviewed drid preserited by the Architect ApprUVd! was given at the meetina 6U. The 6ontractor explained his reason for withholding payment to the easewark subcontractor was based upon his right to withhold payment until receipt of ITEMS TO VERIpal lien releases for the work INFORMATION OR ACTION REQUIRED j Au - 11965 CITY OF 1 r, fj _ ,f -- ATTACHMENTS REPORT BY ' LARRY WOLFF, PAITECT AIA AIA DOCUMENT G711 • AR�o ITECT 5 FIE}rt� R ORT • OCTOBER 1972 EDITION • AIAO • © 1972 THE AMERICA�XSTITUTE F ARCH ITEG?S 175 NEW YORK AVE NW WASHINGTON D C 20006 page 1 o pages i. GRAND TERRACE CIVIC CENTER FIELD REPORT NO. 47 PAGE 2 7. The Contractor submitted a request for contract extension based upon rainfall for the month of December and portions of January up to this time for an additional 15 working days. 8. The next regularly schedule job meeting is 8 30am, Wednesday, January 16, 1985 3 ,ARCHITECT'S ,OWNER C FIELD REPORT CONSULTANT ❑ JAN ; li ;2"-',35 9:0UNCIL AGENDA 1TEL v AIA DOCUMENT G711 FIELD ❑ 1Nf't^�,' /1T;0,1%' C,NILY PROJECT Grand Terrace civic Center FIELD REPORT NO 48 CONTRACT ARCHITECT'S PROJECT NO 81-110cc 52 DATE 1-16-85 TIME 8 30-11 00 WEATHER Clear, sunny TEMP RANGE 70-75 EST % OF COMPLETION 90% CONFORMANCE WITH SCHEDULE (+ —) minus eight weeks WORK IN PROGRESS PRESENT AT SITE 1 Finish carpentry 1 Councilwoman Barbara Pfenninghausen arpeting 2 Councilman Tony Petta Fleyatnr 3 Tpm Srhwah, Finance nlrartnr 4 Ceramic Floor Pavers 4 Seth Armstead, City Manager Finish hardware and doors b Betty irimble, Secretary 6 Electrical, mechanical, and 6 Bob Stewart, Bldg Inspector Dlymbing 7 Representatives from All American Asphalt OEf�tKVA IVNJ8 Larry Wulff, WEe _ 1 Discussion and consideration was given to a suggestion to pay additional monies and to cluthor In Ovey-tinje ful tills L.U111111y weekend to expedite the installation of all finish grading, aggregate base and compaction thereof, and asphalt paving A quotation of approximately $6,400 was given by the Contractor. The Contractor volunteered to forego 1 00 p m today was required in order for the city manager to initiate this work If approval were given, the equipment would be scheduled and brought on -site late this Afternoon and tomorrow morning. Fipish grado and ins-tallation of the gravel hasp and compaction would commence on Thursday and Friday, with paving to commence Saturday, and be completed by Sunday The weather reports at this time indicate that rain is likely by Sunday evening or Monday morning Because of soil conditions approximately 7 to 10 days are required to let the site dry out before paving can commence each time it rains :Fhls situation could conceivably stall tilt! LUIISt1_UCtI0I1 SUhCd0!C indefinately over the next several months The specifications indicate that if overtime is authorized, the compensation for labor will be 12 times for Saturdays and Sundays A review of the o, additional $5,750 would be justifyable The manager was to pool each available council person and make a decision on or before I OU p m. today and notify the Contractor 2 The Contractor was informed that it will be necessary to allow the County Librarian 000kcase supp!er Oil tthe Pfelillses dt P 1HI t. ., library area only, ITEMS TO VERIFY As noted above icFCrE1VED INFORMATION OR ACTION REQUIRED n� As noted above ATTACHMENT None REPORT iY t W�WOLFF, ARCH ITECT r,c — ' AIA DOCUMENT REPORT - OCTO:)EC 1972 EDITION - AIAOO - © 1972 ,7ir mrw vrnct AVF NW WASHINr�TnN D r WMA .,moo nt Dues 1 Grand Terrace Civic Center Field Report No 48 Job No 81-110cc 52 3 The Architect gave the Contractor a clarification drawing at the time the water service was revised which indicated the requirement for a pressure regulator The Contractor was going to research his records and determine if this requirement was included in the original change order as requested 4 A review of the graphics system throughout the entire facility was given by the Architect Seth Armstead noted that the City shall provide their own name placque at the Council Dais area 5 The architect shall provide the Contractor with a product and model number for exterior applied door weather stripping for all the exterior entrance doors 6 A quotation was given by the Contractor for the handrail revision required in order to meet code The Architect asked the Contractor to insure that this was the most simple and economical revision possible 7 At the present time the following finishes have been complete within the indicated percentages painting - 90%, vinyl wallcovering - 99%, plastic laminate - 950/0'5 finish carpentry - 95% 8 Installation of the carpeting has commenced at the second level, and installation of the ceramic paver tiles at the atrium has also commenced 9 The next regularly scheduled job meeting shall be Wednesday, January 23, 1985 at 830am PENDING CiTY CITY OF GRAND TERRACE COUNCIL APPROVAL COUNCIL MINUTES JAN 2 4 1985 COUNCIL AGENDA 1TE 3 REGULAR MEETING - JANUARY 10, 1985 - - A regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on January 10, 1985, at 6 33 p m. PRESENT. Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT None The meeting was opened with invocation by Pastor Rick Petronella, Praise Fellowship Foursquare Church, followed by the Pledge of Allegiance, led by Councilman Evans. SPECIAL PRESENTATIONS Mayor Grant read and presented certificates of appreciation to Barbara Bayus and Elizabeth Duarte for outstanding service in organizing the "Country Our Way" Parade. THEATRE ON THE TERRACE Chairman Ed O'Neal advised the 43-member Board of Directors will meet four times a year, with the first meeting on January 16, an accounting system is presently being finalized, and a financial report for the $2,000 funded by the City in FY 1983-84 is being prepared. Questioned the action required to receive the FY 1984-85 $2,000 allocation, feels the Theatre Group will not become self-sufficient in the next few years and that periodic funding by the City will be required, investigating the possibility of grant funding Indicated citizen participation at the Theatre productions has been very small, feels there is a potential for the Theatre being an excellent vehicle for developing a Blue Mountain Bowl through a joint powers agreement with a university. The next Theatre production will be held the last Saturday in February and the first three Saturdays in March. In discussion, Mayor Grant clarified his statement made relative to Motion No. CC-84-141, "and indicated no stipulation," meant the City Page 1 - 1/10/85 would not tell the Theatre Group how to expend the funds appropriated, clarified that financial reports would be required. Theatre On The Terrace will be required to submit quarterly reports. Mayor Grant advised release of the funding was pending reorganization of the Theatre Group, felt the funds should be released. Mayor Pro Tem Matteson recommended Theatre On The Terrace submit a formal request for release of the FY 1984-85 funding with a financial report of the funds expended to date. PUBLIC PARTICIPATION Mr. Arkebauer, Arliss Drive, stated traffic coming down the hill in a westerly direction is traveling 50-60 miles an hour when it comes around the curve, making it hazardous for residents exiting driveways. Mayor Grant and Councilwoman Pfennighausen recommended placement of a stop sign at the intersection of Holly and Arliss for the west and southbound traffic. Councilman Petta disagreed with using a stop sign to resolve the problem, based on the traffic safety engineer study Captain Bradford stated the solution is to have more traffic control on Arliss Drive, advised considerable time has been spent at that location and will continue efforts CC-85-01 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to install a stop sign on the northeast corner of Holly and Arliss. Councilman Petta voiced opposition, based on the expert opinion provided by the traffic safety engineer and Captain Bradford being unable to verify that it would make that location safer, felt a stop sign would create more problems, and should not be used to control speed. Councilwoman Pfennighausen felt when residents become aware of stop signs they work very well, stated the traffic safety engineers' criteria for installing a stop sign is that 400 vehicle trips per day have to pass to justify a stop sign, felt many stop signs located throughout the City would not meet those specifications. John Mathews, 11733 Eton Drive, recommended two stop signs at that location Barney Karger, 11668 Bernardo Way, felt if there is to be one stop sign, there should be two, felt several stop signs in the City create traffic hazards - one on Grand Terrace Road and Vista Grande Way and some on Michigan, felt a qualified staff member should investigate and make recommendations for location of stop signs. Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to amend Motion No. CC-85-01 to install two stop signs, failed 3-2, with Councilman Petta, Councilwoman Pfennighausen, and Councilman Evans voting NOE. Motion No CC-85-01 carried 4-1, with Councilman Petta voting NOE. Page 2 - 1/10/85 Recess was called at 7 23 p.m and reconvened at 7 37 p m with all mem ers present. CIVIC CENTER CONSTRUCTION Architect Larry Wolff advised weather has been a problem, work is proceeding on the interior, with the carpeting to be laid on the second level and in the Council Chambers The Dedication Ceremony has been postponed to a later date. Recess was called at 7 42 p.m and reconvened at 7 48 p.m. with all me- mbers present. MINUTES (12/13/84) (12/20/84) CC-85-02 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the Minutes of December 13, 1984 as presented CC-85-03 Motion by Mayor Grant, Second by Councilman Evans, to approve the Minutes of December 20, 1984 as presented, carried 4-0, with Mayor Pro Tem Matteson abstaining. HAZARDOUS MATERIALS PROGRAM Mr. Kenneth Jeske, Deputy Director, San Bernardino County Environmental Health Services, distributed information relative to hazardous materials, advised the City has an agreement with the County to enforce health and environmental health laws and to conduct mobile home park inspections. The disposal and handling of hazardous waste materials has been of great concern. Reviewed the material distributed outlining the programs currently being conducted by Environmental Health Services, which includes developing a feasible method for the collection and disposal of household hazardous wastes under a two-year State grant. Will be preparing a model ordinance for consideration by the Board of Supervisors within the next six months, offered assistance in this area to the City if desired In response to City Manager Armstead's question about the possibility of establishing a one -day collection center in the City, Mr. Jeske advised that most of the grant funding has been committed, estimated the cost for a one -day event to be approximately $3,000. HISTORICAL & CULTURAL ACTIVITES COMMITTEE Chairperson Barbara Mathews reported the following (1) Expressed appreciation for receiving sympathy card, (2) Recommended accepting donation of complete set of National Geographics, dating from 1941 through 1984, from Mrs. Stanley Hargrave's father, Fred Deen, for the Library, (3) A Friends of the Library organizational meeting was conducted to elect officers and approve bylaws - the Chairman is Dr. Dean Carlton, and (4) Expressed regret that certificates of appreciation are given to individuals who do not follow rules and regulations. Page 3 - 1/10/85 Mayor Grant commended Barbara Mathews for her efforts in organizing Friends of the Library. CC-85-04 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES, to accept the generous contribution of a complete set of National Geographics, dating from 1941 through 1984, for the Library and to send a letter of appreciation to Mr. Deen AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING ZONE CHANGE AMENDMENTS, IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 26, 1984, FROM R-R TO R-3, AREAS 11-A AND 11-B (ZC 85-01) (First Reading) City Attorney Hopkins read the title of the Ordinance Planning Director Kicak described the subject areas proposed for rezoning as directed by Council from R-R to R-3, which would bring the Zoning and General Plan in conformance for those two areas. Advised a letter was received from Mr. Curtis requesting inclusion of the church property, which was originally part of Area 11, in the zone change. Mayor Grant opened the meeting to public participation. Attorney Jerold Walsh, Cox, Castle & Nicholson, advised he has been working with applicants for several projects in this area, stated he had compiled research notes regarding the need to bring the General Plan and Zoning in compliance, provided that information to the City Attorney,irecommended approval. Bud Howell, 11821 Mt. Vernon, opposed the zone change, recommended the entire area be examined by someone with expertise in planning who has an interest in the City, noted 70 individuals spoke in opposition at the last public hearing on this area, felt the area should have a mixture of condominiums, apartments and homes Dr. Jack Booker, 11785 Mt. Vernon, stated the proposed action will have a profound effect on the entire area, not opposed to R-3 zoning, but would oppose any density greater than R-3-10 Barney Karger, 11668 Bernardo Way, stated by law Council must zone the area as stipulated in the General Plan, noted this action addresses zoning only, with density to be considered at the Planning Commission level, stated disapproving zoning will place the City in a legal bind. Al Trevino, 1015 Madison Place, Laguna Beach, stated they intend to have a unified master plan for the entire area, which will include access, grade crossings, Gage Canal, etc. Density will be addressed during the Specific Plan process. They are also studying the problems of housing for senior citizens. Normally in a project like this 15-20% of the project would be occupied by senior citizens. Feels the community will be pleased with the proposed project, offered to show Page 4 - 1/10/85 slides at the next meeting of projects over the past 25 years, which will show the quality of professional and development experience. Mayor Grant closed public participation. Councilman Evans advised that Mr. Von Kanel has requested inclusion of his property in the proposed zone change. City Attorney Hopkins advised the zone change can be expanded to include these two parcels since they were considered by the Planning Commission in their public hearing, recommended considering those parcels separately or conducting the public hearing February 14 to allow time to meet the legal notification requirements if the area to be rezoned is expanded. Councilman Evans questioned if input was received from the State relative to multifamily projects during the preparation of the General Plan and Land Use Element and the consequences had the City not designated such an area. Planning Director Kicak advised the State had recommended higher densities, which were negotiated to a level of 20, and had indicated a concern for the City's ability to meet the affordable housing requirement within the Housing Element, due to the small amount of remaining undeveloped land City Attorney Hopkins advised there has been an unconfirmed threat that the State could withhold various subvention funds if State requirements are not met Mayor Pro Tem Matteson felt R-3 zoning will result in developing the area to maximum density, even though a Conditional Use Permit is required for density above nine units per acre, concerned about increased traffic and crime with maximum density. Councilwoman Pfennighausen questioned legal consequences and property owners' recourse if the property is not zoned R-3 in conformance with the General Plan. Mayor Pro Tem Matteson questioned if there was some reason why the General Plan could not be changed. City Attorney Hopkins advised if zoning is not approved the General Plan and Zoning would be inconsistent - the property owners could bring action to force compliance and could sue for damages. Even if action were taken to change the General Plan, the City could still face action from the property owners who relied upon the General Plan adoption requirement to bring the Zoning and General Plan into conformity. Councilwoman Pfennighausen stated the public had ample opportunity to provide input regarding the land use of that area, opposed changing the General Plan due to possible legal consequences Mayor Pro Tem Matteson felt residents have a right to protect their property and investments, objected to being required to support an issue he opposes under threat of litigation CC-85-05 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to approve first reading of the Ordinance approving zone change from R-R to R-3 for Areas 11-A and 11-B to be expanded to include the Church property and the property owned by Mr Von Kanel. Page 5 - 1/10/85 Councilman Petta questioned if there is a method to ensure limited density for that area. City Attorney Hopkins advised the developer would have to satisfy Specific Plan requirements, the burden of proof is then upon the City in subsequent action to show why less than maximum density was allowed by making specific findings, testimony has indicated the increased traffic flow on Mt. Vernon would not allow for that density, unless it can be shown by the developer that the traffic flow will allow that density, that would be a valid finding to limit the density. CC-85-06 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to amend Motion No. CC-85-05 to expand the description of the property to be rezoned from R-R to R-3 to include all of Area 11, carried 3-2, with Mayor Pro Tem Matteson and Mayor Grant voting NOE. Motion No. CC-85-05, as amended, carried 3-2, with Mayor Grant and Mayor Pro Tem Matteson voting NOE. City Attorney Hopkins read the Ordinance in full CC-85-07 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to approve introduction of the Ordinance approving zone change amendments from R-R to R-3 for all of Area 11, as read, and to set second reading and public hearing for February 14, 1985, carried 3-2, with Mayor Grant and Mayor Pro Tem Matteson voting NOE. Recess was called at 9 15 p m and reconvened at 9 33 p m. with all members present. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING ZONE CHANGE AMENDMENT IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 26, 1984, FROM R-1 TO A-1, AN AREA OF APPROXIMATELY NINE ACRES FRONTING ON BLUE MOUNTAIN COURT. (ZC 85-02) (First Reading) City Attorney Hopkins read the title of the Ordinance Planning Director Kicak advised the General Plan designates this area as R-1, the majority of the parcels exceed one acre, a requirement of A-1 zoning, except one parcel on the southeast corner of Pico and Blue Mountain Court. That parcel has tentative parcel map approval which has been extended in accordance with the Subdivision Map Act. All parcels fronting on Blue Mountain Court with the exception of that parcel are proposed to be A-1. CC-85-08 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to waive full reading of the Ordinance. CC-85-09 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt first reading of the ordinance for ZC 85-02 by title only Page 6 - 1/10/85 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE CITY OF GRAND TERRACE MUNICIPAL CODE, CHAPTER 18.722 DEALING WITH SIGNS. (First Reading) City Attorney Hopkins read the title of the Ordinance and reviewed the proposed amendments, noted the only amendment proposed by the Planning Commission is to delete the words, "and must be renewed thereafter," from Section 8D on page three. Councilman Petta declared a potential conflict of interest and withdrew from action on this matter. David Terbest, 22365 Barton Road, representing the Chamber of Commerce, stated the Chamber has taken an official position, feels that 99% of the problems have been solved, feels this is a viable ordinance, felt Item 8D. probably should not have been included in the Ordinance, but 99% of the Ordinance is very acceptable. Councilwoman Pfennighausen, with Councilman Evans concurring, recommended deleting 8D. from the Ordinance, felt there are three signs which should be exempt from the Sign Ordinance - one at Greg's Market because it is part of the structure, the barber pole at the barber shop because it is a landmark and collectors' item, and a sign at Ontario Savings & Loan. CC-85-10 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to waive full reading of the Ordinance, carried 3-1, with Mayor Grant voting NOE Following full reading of the Ordinance, Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to adopt the first reading of the Ordinance as read with the deletion of 8D. Mayor Pro Tem Matteson opposed the deletion, feeling businesses should be allowed more time to change signs, due to the expense. Responding to questions by Gene Carlstrom, 22456 Barton Road, Red Carpet Real Estate, and David Terbest, City Attorney Hopkins clarified that the only signs allowed in excess of eight feet in height are those within 250 feet of the freeway, any other signs exceeding eight feet would require a variance in order to be allowed to remain. Noted there are approximately 15 nonconforming signs in the City at this time. Councilwoman Pfennighausen withdrew opposition to 8D based on the clarification received. Councilman Evans felt including Item 8D will only prolong the necessary abatement for two years and will place undue responsibility upon the Planning Commission during that period. The Motion to adopt first reading reading of the Ordinance with the deletion of Item 8D failed 3-1, with Councilman Evans voting AYE, and Page 7 - 1/10/85 Mayor Grant, Mayor Pro Tem Matteson and Councilwoman Pfennighausen voting NOE. CC-85-11 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to waive full reading of the Ordinance amending Chapter 18 72 dealing with signs, carried 4-0 CC-85-12 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to adopt first reading of the Ordinance amending Chapter 18.72 of the Grand Terrace Municipal Code by title only, carried 3-1, with Councilman Evans voting NOE. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, PROVIDING FOR AN OVERLAY AREA AND AMENDING TITLE 18 OF THE GRAND TERRACE MUNICIPAL CODE TO PROVIDE R-1 (20,000)ZONING WITHIN SAID OVERLAY AREA ((ZC 85-03) (First Reading) City Attorney Hopkins read the title of the Ordinance. Planning Director Kicak advised Council directed staff to provide an overlay within the R-1 area for lot sizes of 20,000 square feet. The Planning Commission conducted a public hearing and determined that the 20,000 square -foot minimum should be restricted to a parcel owned by Mr. Karger and another parcel on the southeast corner of Pico and Blue Mountain Court, which presently has tentative map approval, which has been extended in accordance with the Subdivision Map Act. Barney Karger, 11668 Bernardo Way, recommended not adopting this Ordinance, since it now only affects his property, objected to the Planning Commission determination to decrease the overlay area, feeling it should have covered the area as originally proposed. CC-85-13 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES to deny Zone Change No 85-03 COUNCIL REPORTS Mayor Pro Tem Matteson reported the following (1) Requested abatement o iese trucks parking and doing mechanical work on Michigan causing hazardous conditions, (2) Recommended supporting, with Mayor Grant concurring, the Colton/Grand Terrace Jaycees in their plan to conduct a Miss Grand Terrace Contest, (3) Recommended establishing a school educational program which would allow the students to learn more about the City Council and its procedures, (4) On April 15, the San Bernardino Area Chamber of Commerce will travel to Sacramento to visit the Capitol, meet with legislators and attend sessions, highly recommended attending, (5) Made the following public statement "During my campaign, I said some things that some people misinterpreted, and one of them was that Joe Kicak was working with the engineers - working with the developers. What I meant by that statement was the fact that, if somebody is working with another person - the developer relationship, I felt there may be the possibility he might lend a little favoritism toward them I did not intend to indicate, in which some people took it, he was in cahoots, Page 8 - 1/10/85 as Mr Rigley interpreted, or on the take from the developers I want to go on record, with my statement being included in the Minutes, because I do not feel that I want to cast any disparities against Mr. Kicak," (6) Recommended purchasing a new gavel for the Mayor to be used in the new Civic Center. Councilman Evans stated he understands there is a procedure relative to the - our parking limitation wherein the officer tags a vehicle for parking in excess of 72 hours, must then submit this information to the City Clerk, who must send a letter to the property owner advising if the car is not moved it will be towed away. Voiced objection to this procedure, feeling it is unfair to the officers. Councilwoman Pfennighausen advised a half -page article appeared in the a ornia ecyc er giving a brief history of the functions of the Grand Terrace Clean Community System. Grand Terrace is now designated as being one of the cleanest cities in the State. Mayor Grant reported the following (1) Attended Omnitrans and SANBAG meetings on January 8, questioned and received confirmation from City Engineer Kicak that the City responded to a request by the County relative to street maintenance and funding, (2) Received correspondence from Tom Teorey voicing concern that vehicles parked in the alley between Holly and Brentwood could be obstructing the use of the alleys by emergency vehicles, directed staff to investigate this matter, (3) Received correspondence from Assemblyman Leonard, Governor Deukmejian, Congressman Wilson and President Reagan indicating they will be unable to attend the Civic Center Dedication Ceremony. Councilman Petta recommended sending a letter to the Hughes family asking them to maintain their property. Council discussion did not indicate concurrence with the recommendation Questioned if there would be any objection to him requesting a proposal from Larry Wolff for architectural services for a building on his property adjacent to the Civic Center. Recess was called at 11 04 p.m. and reconvened at 11 14 p m with all metes present CONSENT CALENDAR 7A, Check Register No 011085, and 7C, Resolution supporting the reappointment of Walter Ingalls to the California Transportation Commission, were removed for discussion. CC-85-14 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve the following Consent Calendar Items 7B - Ratify CRA actions of January 10, 1985, Page 9 - 1/10/85 7D - Accept Bond No OC-300876 for $1,800 for Street Maintenance and approve release of the following Bonds for Tract 9919 (1) Bond No. OC-300219 - $18,000 - Street Improvement (Performance) (2) Bond No. OC-300219 - 9,000 - Street Improvement (Labor & Material) (3) Bond No OC-300222 - 2,400 - Sewer & Water (Maintenance) CHECK REGISTER NO 011085 CC-85-15 Following clarification of Warrant No P4175, Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to approve Check Register No. 011085. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING THE REAPPOINTMENT OF WALTER INGALLS TO THE CALIFORNIA TRANSPORTATION COMMISSION. Mayor Grant indicated he would not support the Resolution based on the voting record of Mr. Ingalls Council did not approve the Resolution. TELEPROMPTER OF GRAND TERRACE FOUNDATION City Manager Armstead advised 62% of the residents have subscribed to Cable TV. Teleprompter Cable Television of Southern California has agreed in its franchise for Group W Cable to provide the Grand Terrace area a system of full-time staff and interns to work with access users such as local, community, educational, government and leased channels, recommended appointing a five -member board of area residents to work with Group W Councilwoman Pfennighausen nominated Ellie Minesinger to serve on the Board subject to receiving indication of the responsibilities of the Board. Mayor Grant directed staff to advertise the openings on this Board in the Chamber Newsletter and local news media. COMMUNITY ROOM POLICY/FEE SCHEDULE Community Services Director Anstine advised staff compiled a proposed policy regarding the utilization of those rooms and areas within the Civic Center complex which will be available for public use for consideration by Council. Responding to Mayor Pro Tem Matteson, City Attorney Hopkins advised consumption of alcoholic beverages on City property is prohibited unless authorized by Council for special events, recommended amending the Code to authorize delegation of this authority to a staff member if alcoholic beverages are to be allowed at special events. Council discussion indicated concurrence with charging non-residents and businesses for the use of the facilities, felt residents and Page 10 - 1/10/85 non-profit civic organizations should be allowed use of the facilities at no charge. Further consideration of this matter was tabled to the meeting of January 24, 1985. Mayor Pro Tem Matteson, Councilman Petta and Councilwoman Pfennighausen indicated concurrence with the proposed policy for light alcoholic beverages, Mayor Grant and Councilman Evans indicated opposition. ADJOURN - The regular meeting adjourned at 11 57 p.m The next regu ar meeting will be held January 24, 1985 at 5 30 p m Respectfully submitted, City rk APPROVED Mayor Page 11 - 1/10/85 GRAND TERRACE CHECK REGISTER NO 012485 � NGIL AGENDA 1TEE� PAG E DEMAND/WARRANT REGISTER NO PENDING CITY COUNCIL APPROVAL 85-072 DATE 01/24/85 1CHER NO PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNTCHG D INV NO AMOUNT NO AMOUNT AMERICAN PLANNING ASSOCIATIO PLANNING MAG.SUBSCRIPTION10-4120-210 923 29.00 12818 29.00 ARROWHEAD UNITED WAY EMP.CONTRIB.P/R END 12/2810-2172-000 19.00 P4186 19.00 BASTANCHURY BOTTLED WATER BOTTLED WATER,C/M 10-4190-238 104985 19.30 BOTTLED WATER,FINANCE 10-4190-238 104983 35.55 BOTTLED wATER,C/S & EOC 10-4190-238 104984 28.80 1281'9 83.65 CALIF.SOCIETY/MUNICIPAL REG.CSMFO SEM.2/7&8 SCHWA10-4140-270 120.00 P4191 120.00 CALIF. MUNICIPAL TREASURERS REG.CMTA MEET.ARMSTEAD 10-4120-270 11.00 REG.CMTA MEET.SCHWAB 10-4140-270 11.00 P4190 22.00 COLTON, CITY OF W.W.D. SERVICES 12/84 21-4570-802 18906.99 W.W.D. SERVICES 1/85 21-4570-802 19091.06 P4180 37998.05 COLTON UNIFIED SCHOOL DISTRI COUNCIL MEET 12/20/84 10-4110-242 50.00 SQUARE DANCE 12/1/84 10-4430-242 60.00 PLANNING MEET. 12/3/84 10-4801-242 25.00 12820 135.00 DANIEL'S LANDSCAPING SERVICE REPLACE ROTOR HEADS -PARK 10-4430-245 351.39 DRILL HOLES FOR TREES-PAR10-4430-245 175.00 12821 526.39 DATAPOINT CORP. COMP.MAINT.2/85 10-4140-246 510227 93.00 COMP.MAINT.2/85 21-4572-246 510227 93.00 12822 186.00 GRAND TERRACE PAGE NO DEMAND/WARRANT REGISTER NO 85-072 DATE 01/24/85 JCHER NO PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT DEFERRED COMPENSATION PLAN DEF.COMP.P/R END.12/28/8410-2164-000 389.00 DEF.COMP.P/R END.12/28/8410-4120-139 388.79 DEF.COMP.P/R END.12/28/8410-4125-139 409.03 DEF.COMP.P/R END.12/28/8410-4140-139 611.71 DEF.CONIP.P/R END.12/28/8410-4180-139 460.62 DEF.COMP.P/R END.12/28/8421-4572-139 121.81 P4193 2380.96 BETh DUARTE UTILITY BILLING STUFFING 21-4572-250 92.00 P4176 92.00 DENNIS L. EVANS CASH ADVANCE,EVANS,M/C COIO-4110-270 150.00 P4192 150.00 EXPERT TREE SERVICE.INC. REMOVE TUMBLEWEED,MAIN ST16-4900-255 3125 450.00 12823 450.00 FISHER'S GRADING&EXCAVATING 10% RETENTION (FISHER) 10-4593-255 4727.95 P4183 4727,95 C01111UNITY CENTER PARKING LOT GRAND TERRACE AREA NEWSLETTER 3RD QUARTER DI10-4190-221 5352.20 P4184 5352,20 HOME CENTERS LIGHTS,LIGHT SNITCH C/H 10-4180-245 36174 10.09 LIGHT FIXTURE,C/H 10-4180-245 35072 29.55 12824 39,64 INLAND EMPIRE MANAGERS ASSOC MEMBERSHIP,84/85 IEMA 10-4120-265 15.00 12825 15.00 IPS SERVICES INCORPORATED STREET SWEEP,12/4/84 18-4908-255 638 786.56 STREET SWEEP,12/11/84 18-4908-255 630 540.76 STREET SWEEP,12/15/84 18-4908-255 629 73.74 12826 1401.06 t GRAND TERRACE PAGE NO DEMAND/WARRANT REGISTER NO 85-072 DATE 01/24/85 ICHER NO PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT INTN'L ASSOC.PLUMBING/ MEMBERSHIP,1985,IAPMO 10-4120-265 26308 25.00 12827 25.00 INTERNATIONAL CITY MANAGEMEN "GUIDE" SUBSCRIPTION 10-4120-210 014392 50.00 12828 50.00 K MART #4432 JANITORIAL SUPPLIES C/H 10-4180-245 571210 30.39 12829 30.39 VIRGIL LIVELY CROSS.GUARD.1/7-1/18/85 17-4910-250 79.50 12830 79.50 LOMA LINDA DISPOSAL TRASH PICK-UP 1/85 C/H 10-4180-245 37.05 TRASH PICK-UP,1/85 PARK 10-4430-245 52.05 12831 89.10 MICHAEL LUNA USE OF TRUCK 12/841LUNA 10-4180-240 96.15 LOCAL MILEAGE, LUNA 10-4180-271 68.68 12832 164.83 PAINE WEBBER CASH FUND RETIRE.P/R END.12/28/84 10-2167-000 34.72 RETIRE.P/R END.12/28/84 10-4120-140 266.35 RETIRE.P/R END.12/28/84 10-4125-140 280.22 RETIRE.P/R END.12/28/84 10-4140-140 419.07 RETIRE.P/R END.12/28/84 10-4180-140 315.57 RETIRE.P/R END.12/28/84 21-4572-140 83.45 P4187 1399.38 POSTMASTER/COLTON BULK MAILING 10-4430-220 20.83 P4178 20.83 PRESORT/BULK PERMIT FEE 110-4190-210 20.00 PRESORT/BULK PERMIT FEE 121-4572-210 20.00 P4179 40.00 BULK MAIL PERMIT 1/85 10-4430-220 40.00 P4182 40.00 GRAND TERRACE DEMAND/WARRANT REGISTER NO 85-072 PAGE NO DATE 01/24/85 OCHER NO PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT RIVERSIDE -HIGHLAND WATER CO. WATER,12/84,CITY HALL 10-4190-238 45.50 WATER,12/84,FIRE STATION 10-4190-238 55.86 WATER,12/84,MT.VERNON/ARL10-4430-238 32.86 ►9ATER, 12/84,PARK 10-4430-238 232.50 WATER,12/84,BARTON/PALM 10-4430-238 26.50 P4177 393.22 SACRAMENTO NEWSLETTER SAC.NEWSLETTER,SUBSCRIPTIIO-4120-210 35.00 12833 35.00 SAN BONO CO CENTRAL CR UNION EMP.DED.P/R END.12/28/84 10-2165-000 1319.33 P4185 1319.33 SAN BERNARDINO,AUDITOR/CONTR PARK.CITES,COUNTY,12/84 10-2200-000 106.50 12834 106.50 SHERIFF FLOYD TIDWELL LAW ENFORCEMENT 1/85 10-4410-256 34189.00 P4181 34189.00 SAN BERNARDINO, COUNTY OF DUMP CHARGE,11/16-12/11/816-4900-253 842 18.00 DUMP CHARGE,11/16-12/11/818-4908-253 842 143.95 12835 161.95 SECURITY PACIFIC NAT'L BANK C/C MEET.12/4/84,SAC.ERWA10-4125-270 196.30 12836 196.30 SIGNAL MAINTENANCE, INC. SIGNAL MAINT.12/84 16-4909-255 38517 199.23 12837 199.23 SOUTH COAST RUBBER STAMPS NAME TAGS 10-4110-210 11533 33.60 NAME TAGS 10-4120-210 11533 13.45 14AME TAGS 10-4125-210 11533 20.16 I I I GRAND TERRACE PAGE NO ,5 DEMAND/WARRANT REGISTER NO 85-072 DATE 01/24/85 JCHER NO PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT NAME TAGS 10-4140-210 11533 40.33 NAME TAGS 10-4180-210 11533 26.88 NAME TAGS 10-4190-210 11533 13.45 12838 147.87 SQUIRES LUMBER COMPANY PUTTY KNIFE 10-4180-218 16522 3.38 STUDDED TEE POST 21-4572-900 16522 30.85 12839 34.23 STATE COMPENSATION INS. CO. WORK.COMP.12/1/84-1/1/85 10-4120-260 500.97 P4188 500.97 TIGER SYSTEMS RENT STORAGE BIN 1/85 10-4110-240 100921 60.00 12840 60.00 THE SUN SUN SUBSCRIPTION TO 1/1/ 10-4120-210 243649 96.00 12841 96.00 VERTICAL MANAGEMENT SYSTEMS PROCESS PARK.CITES,11/84 10-4412-255 84012 11.55 12842 11.55 ZAMPESE & DE BENEDET RENT C/H 2/85 10-4190-242 625.00 12843 625.00 EDWIN AKEN W.W.D.REFUND AKEN 21-3114-000 5.39 12844 5.39 EMMITT COONIS W.W.D.REFUND COONIS 21-3114-000 7.00 12845 7.00 EDARRA,INC. HAZARDOUS WASTE REPORT 10-4120-210 25.00 12846 25.00 GARY OSBORNE W.W.D.REFUND OSBORNE 21-3114-000 4.20 12847 4.20 GRAND TERRACE PAGE NO DEMAND/WARRANT REGISTER NO 85-072 DATE 01/24/85 ICHER NO PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT PAYROLL PAYROLL ENDING 12/28/84 10-2161-000 1206.24- PAYROLL ENDING 12/28/84 10-2162-000 183.20- PAYROLL ENDING 12/28/84 10-2163-000 66.05- PAYROLL ENDING 12/28/84 10-2164-000 389.00- PAYROLL ENDING 12/28/84 10-2165-000 1319.33- PAYROLL ENDING 12/28/84 10-2167-000 34.72- PAYROLL ENDING 12/28/84 10-2172-000 19.00- PAYROLL ENDING 12/28/84 10-4120-110 2148.00 PAYROLL ENDING 12/28/84 10-4125-110 2259.88 PAYROLL ENDING 12/28/84 10-4140-110 3379.57 PAYROLL ENDING 12/28/84 10-4180-110 2544.85 PAYROLL ENDING 12/28/84 1-4572-110 672.99 0 7787.75 GRAND TERRACE PAGE NO DEMAND/WARRANT REGISTER NO 85-072 DATE 01/24/85 PAYEE WARRANT CHECK JCHER NO DETAIL OFIDEMANDS PRESENTED WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT KITTEN 5019.78 REPAID 96552.64 ACCRUED .00 TOTAL 101572.42 RECAP BY FUND PRE -PAID IRITTEN FUND 10 57564,34 2587.60 FUND 16 .00 667.23 FUND 17 .00 79.50 FUND 18 .00 1545.01 FUND 21 38988.30 140.44 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, IHE AFO ELISTED CHECKS FOR P YMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESS RY AND APPROPRIATE EX ENDIT RES FOR THE OPERATION OF THE CITY i THOMAS SCHWAS a+NaaNui j' 1V, 1JV.,,J 12-5 2068 C R A ITEM ( ) COUNCIL ITEM ( xx) AGENDA ITEM NO. 1. /3 KE-ETING DATE: January 24, 1985 SUBJECT: 21516 Main Street - Installation of Sidewalk FUNDING REQJI?ED `N0 FUINDING �EQ'UiRED xx AFCOM Manufacturing Co , Inc is proposing to construct an addition to the existing plant at the above address for the purpose of manufacturing mobile homes As a condition of approval and issuance of the building permit, Ordinance Section 15 28 040 of the Municipal Code requires the installation of sidewalk On January 11, 1985, Mr L J Dawson, of AFCOM, requested that an agreement be considered for the installation thereof Attached for your information is a copy of a proposed agreement, which is signed by Mr Dawson only, who is the Lessee, and not the Owner of the property An agreement for the delay of the installation of the sidewalk has been prepared and forwarded to Mr Dawson requesting him to obtain Mr R.J Wessel's signature Attached for your information is the copy of the agreement, which was forwarded to Mr Dawson It is respectfully requested that the City Council approve the sub3ect agreement, after the signed original is received from Mr Wessel and/or Mr L J Dawson STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE THE ATTACHED AGREEMENT AND AUTHORIZE THE MAYOR TO SIGN JK/lh u2 s Y 1 "Tr I `,� � x arat`53'a�+Zr�g1 _ •r�� �� r,�c ri7,a� '�^Tl,• ,a t�?� {,,,, � fk•+ �z c "f .,i�sr_.. .a ry.e!_`��. �y� 4 a. �b� x--, � � .r "�,7-m, _'+ ` � . 'Y� .!�.ry ..� t` iSi k � f+(P` �4 a�_.+. F � t'�.•�..A i„�y,�� .cs.- 1"y,,,^-, ti�eSEsr `s'"�,a��yo;�e.�"s� �.�it' �',�,•.ta;� NN.�ra,•c'',22 . h--'� v`.�ti;.+'`ryv`..lxjP9'✓1LY��'+'°'K,i r r4#MANL �* ��y.�y�it�i�.,�,r 7. 15.n,fa January 9, 1985 Seth Armstead City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324-5295 Re: AFCOM Manufacturing Co., Inc. Dear Mr. Armstead: AFCOM Manufacturing Co., Inc. ("AFCOM Manufacturing") is the current lessee of the manufacturing plant located at 21516 Main Street in your city. This plant is owned by Robert J. Wessels, 7340 French Road, Sacramento, California ("Owner"). In the event that the City of Grand Terrace decides, during the term of AFCOM Manufacturing's current lease, or any extension thereof, to require property owners to install sidewalks on Main Street, the above -described parties agree to be responsible for the costs thereof for that portion of Owner's property which is adjacent to Main Street. AFCOM Manufacturing Co., Inc. A California Corporation Signed � Aw�- By: J. Dawson, President LJD:sab ccs Joseph Racak 4 Owner Signed By: Robert J. Wessels r four "- r-.�"�'-�"`.« .--, �. . t+.�t ^� �-w-� . .-...,.. � "".►. • '"' ° .� . - - v a Recording Requ� ld By City of Grand Terrace When Recorded Mail To CITY CLERK City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 PENDING CITY COUNCIL APPROVAL Space above this line for Recorder's use LIEF! AGREEMENT GTC 85-02 I, the undersigned, Robert J. Wessels, holding fee title to the real property known as 21516 Plain Street, Grand Terrace, California, 92324, do hereby covenant for myself and my heirs and assigns, that should the City of Grand Terrace determine that it is necessary to construct sidewalks in or adjacent to said real property at 21516 Main Street, Grand Terrace, California, within a five (5) year period from the date of this Agreement, said real property shall bear the cost of such improvements I further do hereby grant a lien on the aforesaid real property located at 21516 Main Street, Grand Terrace, California, in that amount of money necessary to pay for the cost of said improvements at the time said improvements are constructed Upon completion of construction and upon payment for said improvements, this lien will be satisfied and released Legal Description Legal description of real property of tenants AFCOM Manufacturing Company, Inc. located at 21516 Main Street, Grand Terrace, California, described as follows Southerly most 4.222 acres of Lot A in the City of Grand Terrace, County of San Bernardino, State of California, as said parcel is shown on the Record of Surveys, Recorded in Book 35 of Records of Survey, oage 64 thereof Records of said o�nt�- DATE January 16, 1985 -STAFF Ra"'EPORT 6170 C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE AGENDA ITEM NO 4 G SUBJECT ATTENDANCE TO THE ANNUAL CPRS CONFERENCE FUNDING REQUIRED X NO FUNDING REQUIRED January 16, 1985 Staff is seeking Council authorization for three nembers of the Parks & Recreation Committee, and the Director of Community Services, to attend the annual California Parks u Recreation Society (CPRS) Conference The 1985 conference will be held in Sacramento March 1-4, 1985 Funds for this conference were approved by Council during the 198a-85 budget sessions Hence, no special appropriation of funds will be necessary Staff Recommends that the Council AUTHORIZE THE THREE MEP►BERS OF THE PARKS 5- RECREATION CO)WIITTEE AND Tlf� DIRECTOR OF COMMUNITY SERVICES TO ATTEND THE AN"DUAL CALIFORNIA PARKS 9 RECREATION SOCIETY CONFERENCE IN SACRAVENTO, CALIFORNIA RLA L\ C R A ITEM ( ) COUNCIL ITEM ( X ) AGENDA ITEM NO. K t Vj U t4 I umft MEETING DATE: January 24, 1985 SUBJECT: FY 1983-84 Annual City Financial Report FUNDING REQUIRED NO FUNDING REQUIRED XX The accounting firm of Simonis Moreland Accountants has completed the financial audit of the City of Grand Terrace for the fiscal year ending June 30, 1984 Simonis Moreland has also submitted the management letter for the same year If the Council should have any specific questions on the audit the Finance Director will address them It should be pointed out that the City General Fund ended the year with an Undesignated Fund Equity of minus $1,486 00 The City in order to meet its' cash needs in FY 84-85 had to borrow short term In order to allow a degree of safety, steps should continue towards increasing our General Fund Reserves The management letter is a letter from our auditors which suggests possible improvements in our system of accounting procedures or discloses any violations of generally accepted accounting procedures The letter suggests three changes to our current practices 1 Establish two additional fund groups to account for the activity of the pension plan and deferred compensation program These are currently accounted for outside the city accounting system The City Manager and Finance Director concur with this suggestion and will implement it immediately 2 Documentation of accounting procedures No formal pro- cedures' manual exists for the various accounting proce- dures, The City Manager and Finance Director agree that a procedure manual would be beneficial and will begin the process of developing one 3 Formalize loans between the City and the Agency City loans to the Agency are made within the budget process No formal documents exist to evidence the obligation It was therefore suggested that we formalize the loan transactions The City Manager and Finance Director concur with this suggestion and will be bringing loan documents before the Council and Agency to formalize the loans STAFF REPORT January 24, 2985 Page 2 STAFF RECOMMENDS THAT COUNCIL ACCEPT THE AUDIT EXAMINATION FROM OUR AUDITORS, SIMONIS MORELAND, AND TRANSMIT SAME TO THE CITY CLERK FOR FILING reland oZmv,.g o�, September 19, 1984 The Honorable City Council of the City of Grand Terrace 22795 Barton Road Grand Terrace, California 92324 The Honorable City Council: 610 NEWPORT CENTER DRIVE SUITE 500 NEWPORT BEACH CALIFORNIA 92660 (714) 6401333 We have completed our examination of the financial statements of the City of Grand Terrace and the Community Redevelopment Agency of the City of Grand Terrace for the year ended June 30, 1984. As part of our examination, we reviewed and tested the systems of internal control in order to determine the extent and timing of our audit tests. Our comments relating to internal controls and accounting procedures are presented below. GENERAL LEDGER CONTROL The City changed its accounting for compensated absences, deferred compensation and pension activity. These changes resulted in the need for two more funds and an account group. Although these funds and the account group do not have a great deal of activity during the year, we recommend they be established within the general ledger. Once established, the general ledger will contain all of the funds and account groups of the City. POLICIES AND PROCEDURES DOCUMENTATION The documentation of accounting procedures can be very helpful. It allows current employees to better understand how their duties blend with other employees. Also, it hastens the training time for new employees in the Finance Department. The documentation of accounting policies provides employees with a framework in which to make consistent accounting decisions. Such questions as which revenue sources are susceptable to accrual and which capital outlay expenditures are recorded as fixed assets are then answered on a consistent basis from one accounting period to the next. The Honorable City Council of the City of Grand Terrace September 19, 1984 Page Two PRIOR YEAR RECOMMENDATIONS We reviewed the status of the recommendations made by the previous auditors to the City and the Redevelopment Agency and found that while most of their suggestions have been implemented or are now of less significance, one suggestion should be repeated. We believe it is important for the City and the Redevelopment Agency to formalize loans, interest rates, and other transactions between the two entities. We would like to express our appreciation for the courtesy and assistance extended to us by the employees of the City and the Redevelopment Agency. We would be pleased to discuss with you at your convenience the matters contained in this letter, or any other matters which you would like to discuss. Very truly yours, w �r ,0%QMM19S10N A -ND COMMITTE-L-." %a tot NCIL AGENDA 1TEt141&v8�7) COUNCIL MEETING DATE Tannary L4. 19fj5 COMMISSION/COMMITTEE. Pnrkg and RPrrPQtiQP- SUBJECT DRAINAGE AT TERRACE HILLS JUNIOR HIGH BASEBALL FIELD PROBLEM DATE _,Jan.17, 1985 Facts The baseball field at Terrace Hills Junior High which is used for City sponsored softball league and Senior Little League play gets deep ruts along the third baseline and shortstop areas of the infield in addition to the accumulation of water around the Homeplate and First Base areas when there is rain or watering of the left field area due to poor drainage ALTERNATIVES 1 Do nothing and allow the baseball field to deteriorate over a number of years 2 Build a drainage system to protect the field for continued safe play J rt i d 1 ; 11-10"S SOLUTION Build a drainage system pursuant to e-cisting engineering plans in the City Engineer's office REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF Look into possible means of financing and constructing a drainage system in the outfield grass area according to the City Engineer's plans INFO ;;rfATicN ONLY Gram Terrace zIi,,t,3ric J u C!ll 1 ,i --al C, twit JAN 2 4 1985 )f J?11l1 r� r1, 1 +I`j j 111 r-OUNC1L AGENDA LTE mf? l») I i L l , 3 t i I L ' i i + r +> I, + .1 L Ann Petta, Irene Mjjon, 3arb +r a 3i as, 3Attf Duarte, Hannah Laister, Barbara Mathelrs and Viola Gratson. The committee arelcwred their newest me-ioer, Vida, ino was a —,roved bJ C? Ly CJuncil at to Nfivenbc2 29t�-1 ne. 1,i11_;. "_'(le rII7.1t a"es of (;-Ie *1,)Ira-jeL 5 '1;?t--1,2 'C? r , d afl(I _+ "_f7: �i, mgt2.0n nacre of Irene ana seconded oy Barbara Bayus. Treasur-E�r's re_o-t s(lo IS t't rQ %laie s_ :nt 1792.JC, balance w1,8L3.')C. A teq-,or-2rj 3-L �'1 'l: s been 3a c:1 —ed `:. 1 +r �'_:: _ Jr Ann and Barbara M ?r-_aced a '1ist�c! t�1 : _nc�ry)oc_ 1 -)C �r ; gar^_ice f)r t,La aeaacation Jf t'''ire Ci v11.^. -aeite_^ ;trLZCl .f13T �_U )d ar.,and fir the comini tee' s 3 D_ reval. They also prayer .:� a� )" , r3I1z; )= 311 lne pot luci sinner for the Cit r anniversary worcied oat „ell. Ne will use the creamers ana s.as-ar lift ove^ for the Civic aedication. Fr --,eras of the Liorary• There v-ll be a meeting Tuesdaj, Jan -lag 7tn at 7 r?1 at Te^r_3ce Hills sca»1 Then the bj-lars an, s_at3 Df o=facers rill be pr s -,need. edica`icn of C=vic Ce_ate_ Tn3re has been no chance in plans. `:ere -11 ae ? -pr0 ;rah and a Ci t T Sl 1 „ Set r r �,,Jrt id. Doa- r, e f F-_etch?r IL_! 9-- ,j t _e C-L l S1!lj. T'_7? 3 3—i+7-'e0_.. a .J'-.'I _=1 ce presented o thi_ c_' , i see. s �io C-)ou r?11 b? ;e_ r_:;-_ In -r1s ark f )r 3111::'—s t) be ser7ed olatisi4-. An-, rPrit over the pictures of the develo -)ril. it of Hon , T H-Lllls ,'i t l ie 'aenoe'- to ae sar: of lo:at_o1 2,1, ie9,_'I_az=oa. It 1.3 :�-211e'3 i,l 1,?'=3 )" gent day ;7iCLures to so along -ath diem to shoe tre cLfference in 22 years. - Pit `;i ; donat.d �ictAr33 she t,.ok at the dedicat, Jn of t-ie rle, Co-znty Civic center 3n.Dn t,i: -Tr '1r: T r'_ c f1aJ vk- _J=?3-ilt3"a. -'ii>> _r3 '. _.)i-Z adaition to our collection. Barbara Bayus suS,�ested twat the committee :,rite a thank yea note to Ran-,y Anstine -?nu, +i, s cr 3 fo ^ t l .ir '1el p it i tie ; :Lraay. Viola made a motion to adjourn at 8 15 PM, seconded oy Arin. The ,ext meeting will be Feoruary 4, 1985. Rf�elIs-pectfui y sua3nitted, Hannah LaiSt Dr, Secretary RECEIVE CITY OF . INFO R ,,f�,C,lLY JAN 9 4 1�85 TO Grand Terrace City Council FROM Crime Prevention Committee DATE December 3, 1984 The meeting was called to order at 6 12 P M. Members Present Susan Crawford Joe Ramos John LeMay Guests Dr. Murray Taylor t,71JNCiL AGENDA ITEM A Y z Dr Taylor reported that the disturbance situation in the DuBerry Park had greatly diminished mainly due to the weather. Susan Crawford had conferred with Randy Anstine who advised that the sprinklers could not be turned on in reverse order to discourage late night revelers The committee elected Susan Crawford chairperson of the committee Gary Carnes, who indicated that he will be resigning, is still Vice Chairman. Dr. Taylor said he is interested it applying for a committee seat The present crime situation in Grand Terrace was discussed briefly. The committee agreed that community education on Crime Prevention would rank high on its list of priorities Before presentations to the public could be implemented, the committee would have to have an adequate and available conference room or auditorium. The meeting was adjourned at 7 00 P M The next meeting is scheduled for 6 00 P M on December 17, 1984 Respectfully submitted, liVivt��2-- e Ramos ecretary RECEIVED JAN CITY OF CR)kND TERR,-LE � S A 12-8 5019 T 1 r FF REPor'T C R A ITEM ( ) COUNCIL ITEM (xx) FETING DATE: January 24, 1985 AGENDA ITEM N0. SUBJECT: Appeal Buffer Zone Variance Conditional Use Permit 84-11 UNDING REQJI?ED NO ; ',111D I,',G REQUIRED xx At their regular meeting of December 3, 1984, the Planning Commission considered a variance for a 25' buffer zone for a project adjacent to the Southern Pacific Railroad on the northerly side of Barton Road. The Zoning Ordinance requires f that there be a 25' buffer zone between any residential and industrial building t development The project proponent has indicated a desire to construct an industrial building shown as Building "D" on the attached plans on the northerly property line of the site The. Planning Commission considered the request for the variance and conducted a public hearing One of the neighbors to the east, Mr Liles, voiced an objection to the proposed variance and the Planning Commission denied the request for this variance Since that time, Mr Goode, the proponent of the project, has indicated that he has spoken with the property owners and they have agreed that the requested variance would not have an adverse impact on their interests He is therefore appealing the denial of the variance to the City Council and stating that the adjacent property owners, who previously opposed the variance, will be at the Council meeting when this matter is considered speaking in favor of this variance STAFF RECOMMENDS THAT THE CITY COUNCIL CONDUCT A PUBLIC'HEARING AND FAVORABLY CONSIDER THE PROPOSED VARIANCE PROVIDED THAT THE ADJACENT PROPERTIES HAVE NO OBJECTIONS JK/lh N �33Aj6� r, I Jams T. --jdg 597Q E. Marsha Circ. Anaheim, CA. 92807 December 11. 1984 1�C A4 ` City of Grand Terrace 22795 Barton Road ro,AK & A�,SOCiAITES ;¢ Grand Terrace, CA. 92324 , - Ref: Denial of the buffer zone variance by the planning commission on December 3, 1984, of the conditional use permit 84-11 (light industrial center north of Barton Road) k I Gentlemen: Y 1 i 1 4 I wish to appeal the denial of the variance by the planning commission on the basis it was not fully t explained to the party (Mr. William Liles) who objected to it. I have since talked with Mr. Liles, and showed him the plot plan for the conditional use permit, and he ` is now in favor of the variance. 4 Sincerely, GTE , James T. Goode. / x V Pi b i -kr r Kr-rV, 1 C R A ITEM ( ) COUNCIL ITEM ( X MEETING DATE: 1-2a-85 Y AGENDA ITEM NO. 7B SUBJECT: ORDINANCE AMENDING CHAPTER 18.72 OF VUNICIPAL CODE - SICNS FUNDING REQUIRED NO FUNDING REQUIRED X City Attorney Hopkins reviewed all proposed changes to the ordinance and Council approved first reading of this ordinance at the meeting of January 10, 198E. STAFF RECOt'VENDS THAT COUNCIL. (1) MOTION TO I:AIVE FULL READING OF THE ORDINANCE. (2) CONDUCT PUBLIC HEARING. (3) MOTION TO ADOPT THE ORDINANCE BY TITLE ONLY. ME - - PENDING CITY ORDINANCE NO. COUNCIL APPROVAL An Ordinance Of The City Council Of The City Of Grand Terrace, California, Amending The City Of Grand Terrace's Municipal Code, Chapter 18.72, Dealing With Signs. NOW, THEREFORE, THE CITY OF COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Index of Chapters of 18.72 is hereby amended as follows: 1118.72.360 Nonconforming --Prohibitions. 18.72.370 Nonconforming --Historical. 18.72.380 (delete) 18.72.390 (delete)" Section 2. Section 18.72.030 Definitions. is hereby amended to read as follows: "21. 'Nonconforming sign' means a sign that legally existed on the date of the adoption of this chapter but that does not comply with the provisions of this chapter." t Section 3. Section 18.72.110 Exempt signs. is hereby amended to read as follows: I 110 Time and temperature signs that convey time and temperature not exceeding twelve square feet nor eight feet in height." "P. Holiday decorations, including decorations on windows, are not to be construed as signs." Section 4. Section 18.72.260 Commercial zones., B. is hereby amended as follows: "the column headed 'Sign Name' will have an additional column reading 'Monument, shopping centers only, within 250 feet of a designated freeway; the column headed 'Maximum Number' shall have an additional column reading one per shopping center development; the column headed 'Maximum Sign Area' shall have an additional column reading '50 square feet'; the column headed 'Maximum Height' will have an additional column reading 'up to 25 feet in height'; and the 'Remarks' shall have added to it '4. All signs in excess of 32 square feet of area or of 8 feet in height shall require a Conditional Use Permit'." Section 5. Section 18.72.260 Commercial zone is hereby amended ' to read as follows: t 1 "D. the column headed 'Class' will have an additional column reading 'Service station, identification'; the column reading 'Sign Name' shall have an add- itional column reading 'Monument, within 250 feet of a designated freeway'; the column reading 'Maximum Number' shall have an additional column reading 'One per section'; the column reading 'Maximum Sign Area' shall have an additional column reading '50 square feet'; the column reading 'Maximum Height' shall read 'not to exceed 25 feet in height'; and the 'Remarks' shall have added to it 'all signs in excess of 32 square feet in area or of 8 feet in height shall require a Conditional Use Permit'." Section 6. Section 18.72.260 Commercial Zone is hereby amended to read as follows: "H. the column reading 'Class' will have 'Temporary'; the column reading 'Sign Na e will have 'window' under it; the column reading 'Maximum Number' will have 'Not Applicable' under it; the column head 'Maximum Sign Area' will have '20% of window area' under it; the column head- ed 'Maximum Height' will have '6 feet above finished grade' under it; and 'Remarks:' will have 'l. Such signs i shall be limited to temporary messages such as sales. No business identification is permitted in this category' l— under it." Section 7. Section 18.72.360 Commercial Zone is hereby amended to read as follows: "Nonconforming --Prohibitions. A nonconforming sign may not be: 1. Changed to another nonconforming sign nor have its copy changed or altered (except billboards); 2. Structurally altered to extend its useful life; 3. Expanded; 4. Reestablished after a business has been discon- tinued for sixty days; 5. Reestablished after damage or destruction of more than fifty percent of its value, as determined by the build- ing and safety officer or his designate." Section B. Section 18.72 380, Nonconforming --Amortization, is hereby amended to add: "D. The owner of any nonconforming signs whose period of amortization is complete may apply to the Planning Commission for a permit to continue the noncompliance of the sign with the provisions of this Chapter and to i temporarily set aside the abatement of said sign; per- mits are limited to two (2) years duration.- -2- I ADOPTED this day of 1984. ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Mayor of the City of Grand Terrace and of the City Council thereof. I, Myrna Erway", City Clerk of the City of Grand Terrace, do hereby certify tha the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of 1984, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney City Clerk -3- J TO Seth Armstead, City Manager DATE January 22, 1985 FROM Randy Anstine, Comm Scvs.Director SUBJECT: SIGN CODE VIOLATIONS On January 22, 1985, Community Services Staff reviewed the business signs throughout the City of Grand Terrace. A determination was made as to which signs were currently non -conforming and those which are illegal. Listed below is a detailed listing of all signs that fall into the category of violating the sign ordinance. Staff, in so listing the signs, has also established two columns denoting signs that are in violation under the existing ordinance, and those that would be in violation under the revised ordinance BUSINESS VIOLATION EXISTING ORD REVISED ORD LA CASITA CLEANERS SIGN ON FENCE ILL. ILL. T TONY PETTA REAL ESTATE ROOF SIGNS NC NC ALLSTATE INSURANCE WALL SIGNS ILL. ILL. GREG'S MARKET ROOF & WALL SIGNS ILL. & NC ILL. & NC ROSS'S LIQUOR ROOF & WALL SIGNS NC NC ONTARIO SAVINGS TIME & TEMP OVERSIZED NC LEGAL UNION 76 HORJMERT SIGNS (BALL) NC NC RED CARPET REALTY MONUMENT SIGN NC NC LA TIJERA BEAUTY SHOP MONUMENT SIGN & 1,16LL SIGN ILL. & NC ILL. & NC KIDDIE KAROUSEL BANNER SIGN ILL. ILL. CALICO RAINBOW OFFSITE SIGN ILL. ILL. TEXACO STATION MONUMENT SIGN, ROOF SIGN NC LEGAL & NC GAS UP STATION MONUMENT SIGN NC LEGAL U-STOR MONUMENT SIGN NC LEGAL KEENEY BLDG. MONUMENT SIGN NC NC FOXBORO HOMES OFFSITE SIGN ILL. ILL. NORTH CLIFFE FLAGS ILL. ILL. HONEY RIDGE FLAGS ILL. ILL. LA PLAZA GRANDE BANNER SIGN ILL. ILL. BOOK BANK BANNER SIGN ILL. ILL. TERRACE HILLS JR. HIGH WALL SIGNS ILL. ILL. GRAND TERRACE PLAZA BANNER SIGN ILL. ILL. LA PLAZA GRANDE MONUMENT SIGN (NO PERMIT) ILL. ILL. NC - NON CONFORMING ILL - ILLEGAL STP-:F REPORT January 16, 1985 12-8 8005 C R A ITEM ( ) COUNCIL ITEM (xx ) AGENDA ITEM NO. I Ci SUBJECT: Zone Chancre R-1 to A-1 FUNDINGK LRED NO FUNDING PEQUiRED xx MEETING DATE: January 24, 1985 At their regular meeting of January 10, 1985, the City Council conducted the first reading of the Zone Change Ordinance for the properties fronting on Blue Mountain Court from R-1 to A-1 A Public Hearing has been set for this zone change for this date t STAFF RECOMMENDS THAT THE CITY COUNCIL 1 APPROVE THE 2ND READING OF THE ORDINANCE BY TITLE ONLY AND WAIVE THE FULL READING 2 CONDUCT A PUBLIC HEARING 3 ADOPT THE ORDINANCE BY TITLE ONLY AND WAIVE ANY FURTHER READING JK/lh PENDING CIS UNC1L APPROVAL ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING ZONE CHANGE AMENDMENT, IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 26, 1984, FROM R-1 TO A-1, AN AREA OF APPROXIMATELY NINE ACRES FRONTING ON BLUE MOUNTAIN COURT. (ZC 85-02) WHEREAS, a public hearing has been noticed, held, and conducted in the time, form and manner provided for by law, and WHEREAS, a Negative Declaration has been prepared and completed in compliance with the California Environmental Quality Act (CEQA), NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby RESOLVE, DETERMINE AND ORDER as follows Section 1. Recitals - That the above recitals are all true and correct. Section 2 Negative Declaration - That, with respect to said Negative Declaration, the City Council has found and determined (a) That a Notice of Preparation of a Negative Declaration has been given in the time, form and manner provided for by law, (b) That no comments have been received in opposition to the adcption of said Negative Declaration, (c) That this rezoning is consistent with the General Plan of tRe City of Grand Terrace, (d) That this rezoning will not have a significant effect on the environment. Section 3 That the real property described in Exhibits "A" & "B" attached hereto and incorporated herein is hereby rezoned from R-1 to A-1, and the Zoning Map is hereby amended accordingly. Section 4 Effective Date - This Ordinance shall be in full force and effect at 12 01 a.m. on the s st day after its adoption. Section 5. Posting - The City Clerk shall cause this Ordinance to be posted in three (3) pubTic places designated for such purpose by the City Council. Section 6 First read at a regular meeting of the City Council of said City held on the joth day of January , 1985, and finally adopted and ordered posted at a reguT ar meeting of said City Council on the day of , 1985. r 12-8 S004 RESOLUTION NO PC-84- M1 E%r1IBIT "A" LEGAL DESCRIPTION Being a portion of the northeast 1/4, of the southeast 1/4 of the southeest 1/4 of Section 4 T 2 sq R 4 W S B B & M bung more particularly described as follows Parcels 1, 2, 3, and 4 of Parcel Map No 3973 on file in Book 49 of Maps, pages 76 and 77, records of San Bernardino County, California Also Parcels 1 and 2 of Parcel Map No 7131 on file in Book 74, of daps, pages 21 and 22, records of San Bernardino County, California JV -_ 1 21318'11--- VICINITY MAP � 1 it 1 t XENTFIELO ST I i�7 i t � I PICO si i 1 +!t FLAMINGO t t TANAGER S i 1 I t t ' RAVEN AT I i i VAN euREN ST PI CO ST J� W ! 0v O ROSIN Co MAIN �d PROJECT SITE a i 3 t3 -= , -- __ 124 a 1A4. ST FF REPO rT C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 1/24/85 AGENDA ITEM NO. SUBJECT: GRAND TERRACE COMMUNITY CRIME PREVENTION LAW ENFORCEMENT GRANT FUNDING REQUIRED X NO FUNDING REQUIRED At the City Council Meeting on October 25, 1984 the Council was briefed by Capt Philip Schuyler on the proposed Crime Prevention Program to provide a Crime Prevention Law Enforcement Officer with the City providing match- ing funds of approximately $15,000 This would include vehicle expense for approximately 6,000 miles, $2,400, expense for printing, film, pamph- lets, training aids and handout materials, $8,500, equipment and projector, screen and other start-up for approximately $2,000, CSO training and meet- ings, $2,100 Miss Patty O'Ran of the State Criminal Justice Planning Department called the City in late December to inform us that she would forward the Resolution required to be passed by the City Council along with other necessary documents to process such as the Grant Award Face Sheet, Equal Opportunity Certificate and the Negative Declaration Statement It is recommended that the Council amend our present Law Enforcement Contract to include the Crime Prevention Officer, vehicle expense, equipment and CSO training and meetings The advantage to the City would be 1 The Crime Prevention Officer would be the responsibility of the County and any illness or retirement would be paid for by the County 2 In the event a vehicle is damaged or demolished, it is replaced by the Sheriff's Office and not by the City Again, County responsibility 3 Administration and training would be taken care of by the Sheriff's Office to include standardized training and scheduling of meetings STAFF RECOMMENDS THAT 1 COUNCIL APPROVE THE ATTACHED RESOLUTION 2 COUNCIL APPROVE THE PROPOSED AMENDMENT TO THE PRESENT GRAND TERRACE LAW ENFORCEMENT CONTRACT FOR CRIME PREVENTION PROGRAM AS IS ATTACHED Staff Report s GRAND TERRACE COMMUNITY ux'IME PREVENTION LAW ENFORCEMENT GRANT Page 2 3 THAT THE GRANT AWARD FACE SHEET, EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATE AND NEGATIVE DECLARATION STATEMENT BE APPROVED THE COUNTY WILL COMPLETE THE GRANT AND THE GRANT BE ADMINISTERED AND BUDGETED FOR BY THE COUNTY, THEREBY MAKING A MORE EFFECTIVE PROGRAM FOR THE CITY NOTE THIS HAS BEEN READ AND APPROVED BY THE CHAIRMAN OF THE CRIME PREVENTION COMMITTEE SA t Enclosures CERTIFICATION OF FORMULATION AND AVAILABILITY OF EQUAL EMPLOYMENT OPPORTUNITY PROGRAM (Project Director or other authorized official) certify that the (criminal justice agency) has formulated an equal employment opportunity program in accordance with 28 CFR 42 301, et seq , subpart E, and that it is on file in the office of (name), (title), (address) for review or audit by officials of the California Office of Criminal Justice Planning, as required by relevant laws and regulations (Signature) itle (Date) -3- RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, AUTHORIZING SUBMITTAL OF GRANT APPLICATION AND EXECUTION OF GRANT AWARD. On is adopted. , 1985, on motion of Councilman , duly seconded by Councilman , and carried, the following resolution, Whereas, the City of Grand Terrace desires to undertake a certain project designated CITY OF GRAND TERRACE COMMUNITY CRIME RESISTANCE PROJECT to be funded in part from funds made available through State General Funds as authorized by Chapter 1291 of the 1982 Statutes for the California Community Crime Resistance Program, administered by the Office of Criminal Justice Planning (hereafter referred to as OCJP). NOW, THEREFORE, BE IT RESOLVED that Hugh Grant, Mayor of the City of Grand Terrace is authorized, on its behalf to submit the attached application for Grant for Law Enforcement Purposes to OCJP and is authorized to execute on behalf of the City of Grand Terrace the attached Grant Award for law enforcement purposes including any extensions or amendments thereby. G -2- BE IT FURTHER RESOLVED that the applicant agrees to provide all matching funds required for said project (including any extension or amendment thereof) under the Community Crime Resistance Program and the rules and regulations of OCJP and that cash will be appropriated as required thereby. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant law enforcement expenditures controlled by this body. Passed and adopted by the City Council, City of Grand Terrace, State of California, by the following vote AYES COUNCILMEN NOES COUNCILMEN ABSENT COUNCILMEN. STATE OF CALIFORNIA CITY OF GRAND TERRACE I, MYRNA ERWAY , City Clerk, of the City of Grand Terrace, California, hereby certify the foregoing to be a full, true and correct copy of the record of the action as the same appears in the Official Minutes of said Council at its meeting of , 1985. City Clerk City of Grand Terrace City Clerk ICE OF CRIMINAL JUSTICE PLANN- GRANT AWARD COMMUNITY CRIME RESISTANCE PROGRAM The Office of Criminal Justice Planning, hereinafter designated "OCJP", hereby makes a grant award of funds to 1 City of Grand Terrace hereinafter designated "Subgrantee", under the provisions of the California Community Crime Resistance Program, as authorized by Chapter 1291 of 1982 Statutes (AB 2976), in the amount and for the purpose and duration set forth in this grant award Program Category ' 85 Community Crime Resistance Program use Project Title Award No 5 Grand Terrace Community Crime Resistance Grant Period Program 6 1/1/85 — 3/31/86 3 Project Director (Name, Address, Telephone) Federal Amount Seth Armstead, City Manager 7 N/A State Funds 22795 Barton Rd Grand Terrace CA 92324 8 $251000 00 ApplicanE flardr a cn ( 714 ) 824-6621 9 4 Financial Officer (Name, Address, Telephone) Uther MatcM (JJ one Thomas Schwab, Finance Director _�A_______-__________ Total Project COSt 22795 Barton Rd Grand Terrace, CA 92324 11 $38,796 00 Phis grant award consists of this title page, the application for the grant which is attached hereto as Attachment A and made a part hereof, and the Standard Grant Award Conditions which are attached hereto as Attachment B and made a part hereof The Subgrantee hereby signifies its acceptance of this grant award and agrees to administer the grant project in accordance with the terms and conditions set forth in or incorporated by reference in this grant award and the applicable provisions of the Community Crime Resistance Program as identified above The Subgrantee certifies that state funds received will not be used to replace local funds that would, in the absence of such state aid, be made available for the activity being supported under this agreement 12 Date OFFICE OF CRIMINAL JUSTICE PLANNING, Official Authorized to sign for Subgrantee STATE OF CALIFORNIA Name Title Telephone Address Executive Director, OCJP Date 1 heAeby centi.sy upon my own pvvsonae- k.nowtedge that budgeted /und6 cute avert able GENERAL FUND bon .the petcod and pwtpoze o4 .t1u s expendtc- -tuAe .6 tated above. ITEM OCJP FISCAL OF`ICER OCJP Form 502, Revised for CCR Program 2/83 i n NEGATIVE DECLARATION GENTLEMEN In accordance with the procedures for the preparation of environmental impact statements, an environmental assessment has been performed on the proposed agency action below GRAND TERRACE COMMUNITY CRIME RESISTANCE PROGRAM Title of Project The assessment process did not indicate a significant environmental impact from the proposed action,,and the project will not involve any of the following a New construction projects b The renovation or modification of a facility which leads to an increased occupancy of more than 25 persons c The implementation of programs involving the use of pesticides and other harmful chemicals d The implementation of programs involving microwaves or radiation. e Research and technology, the anticipated or intended future applica- tion of which could be expected to have a potential effect on the environment Consequently, an environmental impact statement will not be prepared An environmental impact appraisal, which summarizes the assessments and the reasons why a statement is not required, is on file at the above office and will be available for public scrutiny upon request Sincerely, Signature of Project Director or other authorized official) -4- STA PF REPOPIT C R A ITEM ( ) COUNCIL ITEM �X) MEETING DATE- January 24, 1985 AGENDA ITEM NO. 0 SUBJECT ANNUAL JANITORIAL SERVICES FOR THE CIVIC CENTER FUNDING REQUIRED XX NO FUNDING REQUIRED On January 17, 1985, at 2 00 o m , proposals were received from a total of nine (9) Janitorial Contractors' Said proposals were opened, and publicly read aloud by the City Clerk The lowest proposal was submitted by Accurate Janitorial Service in the amount of $1,066.00, Background investigation has revealed Accurate is a very dependable contractor Excellent recommendations were given by City of Riverside, Southern California Gas Company, Security Pacific National Bank, Hemet Federal Savings & Loan A breakdown of all the proposals (quoted monthly) are attached to this staff report Staff Recommends that the Council AWARD THE JANITORIAL SERVICES CONTRACT TO ACCURATE SERVICE, INC CONTRACT TO COMMENCE ON THE FIRST DAY OF OCCUPANCY OF THE CIVIC CENTER RLA ac BIDDER'S LISTING ITY 810 NO,: GTB 84-23 NGINEERING WORK ORDER NO. 'ROJECT, DATE OPENED: January 17 1985 TIME• 2 00 P M BIDS OPENED BY Mvrna Erway, City Clerk 3M STAFF PRESENT. Randall Anstine ANNUAL CONTRACT JANITORIAL SERVICES CIVIC CENTER COMPLEX BIDDER ADDRESS CIVIC CENTER LIBRARY TOTAL Be1Mar Maintenance 176 Rosa Ct Colton, CA 92324 $1,355 00 Mo $145/mo ** $1,500 OO/m ServiceMaster of the Inland Empire 2640 La Cadena Dr Colton, CA 92324 $1,226 60 Mo $173 40 mo $1,400 OO/mo Taylor Janitorial 12530 Oak Court Yucaipa, CA 92399 $26,000 00 Yr $3,600 Yr S29,600 00/2 American Building Maintenance Co 1901 Betmor Lane Anaheim, CA 92805 $1,239 00 Mo $150/mo $1,389 00/mc Fontana Maintenance Supply 8659 Sierra Avenue Fontana, CA 92335 $1,710 00 Mo $130/mo $1,840 00/n Cool, & Son Janitorial Servic( P 0 Box 523 Colton, CA 92324 $2,000 00 Mo $ 175/mo $2,175 00/a The Cleaning Corps 13111, E Central Ave Redlands, CA 92374 $1,100 00 Mo $ 150/mo S1,250 OG/T Accurate Janitor Service, IN 3933 Seventh Street Riverside, CA 92501 $ 911 00 110 S155/mo $1,066 00/n B & W Service Industries, Inc111 South Oak Street Inglewood, CA 90301 $1,425 Mo No Bid $1,425 00/n **THIS AMOUNT WAS THE ONLY WRITTEN BID. THE LIBRARY B D WAS GIVEN VE BALLY. DATE Janucfty'. EPORT �50 STAFF + C R A ITEM ( ) b COUNCIL ITEM (X4 MEETING DATE January 24, 1985 AGENDA ITEM NO. 6 C.- SUBJECT PROPOSED USE POLICY AND FEE SCHEDULE FOR THE CIVIC CENTER FUNDING REQUIRED NO FUNDING REQUIRED X Pursuant to City Council direction,staff is providing Council with the proposed Civic Center Use Policy and Fee Schedule Since the move to the Civic Center will be a reality very soon, staff needs specific guidance from Council regarding the proposed policy and fee schedule Staff Recommends that the Council DURING THE COUNCIL MEETING OF JANUARV 24, 1985, PROVIDE STAFF (9TTH SPECIFIC RECOMMENDATIONS REGARDING THE PROPOSED CIVIC CENTER USE POLICY AND FEE SCHEDULE, AND APPROVE THE POLICY AND FEE SCHEDULE AS AMENDED RLA I �. • 1 INARY ,''N,fir .1 �i*f .j coopyl CIVIC CENTER USE POLICY A Application For Use HUGH J GRANT Mayor JIM RIGLEY Mayor Pro Tem Council Members TONY PETTA ROY W NIX BARBARA PFENNIGHAUSEN./� SETH ARMSTEAD City Manager • MYRNAERWAY City Clerk THOMASJ SCHWAB Finance 8 Administrative Services Officer 1 Permittee shall not practice or tolerate any discrimination because of race, color or creed in the use of public facilities Permittee shall not allow any individual or group to advocate the overthrow of the United States Government or any state thereof by use of force, violence or other unlawful means 2 All applications must be made at least 10 working days in advance on the official forms provided Small correlated groups may have a minimum of two (2) days for clearance 3 Reservations may be made up to 6 months in advance Recurring usages may be granted upon special approval 4 Application is approved, only upon signature of the Director of Grand Terrace Community Services, not by submission of application or payment of deposit Do not make any definite plans or commitments until approval is issued The City of Grand Terrace and it's staff reserve the right to refuse use of any facility if in their opinion the planned event is not appropriate usage for that facility 5 Any cancellation of scheduled use of facilities, or any change in hours or conditions indicated on original request must be done at least 2 working days prior to scheduled reservations A 10% cancellation fee of the deposit will be charged if cancelled less than 2 working days 6 To qualify for Grand Terrace resident fee, the group must be a recognized Grand Terrace organization with a mailing address in Grand Terrace, or the responsible person must reside in Grand Terrace 7 City sponsored events take priority over all other usage of the facility 22795 BARTON ROAD City Manager — City Clerk (714) 824 6621 — Engineering 825 3825 GRAND TERRACE, CA 92324 5295 Finance — Planning — Community Services (714) 824 7226 8 Permits will n be issued to anyone under 18 , s of age 9 Permittee agrees to hold harmless and indemnify the City of Grand Terrace, California, from any and all liability for injury to persons or property occurring as a result of this activity and agrees to be liable to said City for any and all damages to the Civic Center, equipment and furniture owned or controlled by the City, which results from the activity of permittee or is caused by any participant in said activity B Requirements During Use 1 No equipment or materials shall be removed from the building. 2 Permittees will be required to have not less than one adult chaperone for each ten minors present during use of the facilities 3 An employee or a designated representative approved by the Community Services Department shall be present during all use of facilities 4 No solicitations of donations, contributions or sale of anything of value for any purpose shall be made on any city facility without prior written approval 5 No decorations shall be displayed, installed or provided by permittee which shall damage or deface the building. Existing decorations may not be removed. The permittee is responsible for removing all of their own decoration at the end of use No staples, nails, scotch tape, etc can be used 6 Permittee responsibilities a. Set up all tables, chairs, coffee pots, decorations, etc b Removal of all decorations c Take down and place in storage racks all tables and chairs used d Removal of all trash from room and place in outside dumpster e See that room is left in a clean and orderly condition f Clean sink, stove, and other department equipment used g Sweep and mop up all trash and soils on the floor h Check with staff on duty to insure that everything is left in order i Insure band/music etc is kept at a reasonable volume, as indicated by the Community Services Staff. A staff member will assist applicant, but is not responsible for doing any of the above, It is the responsibility of the permittee 7 Only time stated on application will be granted for usage All decorating, set up, event and cleaning times must be stated on the application Fees for usage will be based on all times stated on the application. 8. All noise, music, amplification must be kept at a reasonable sound level, as determined by staff on duty If volume exceeds "reasonable" level as dictated by staff, deposit will be forfeited and event cancelled immediately ALL MUSIC (D J , BANDS, ETC ) MUST END AT 10 P M n 9. The City and/or Community Services staff reserve the right to cancel a reservation at any time if people involved in that function are not conducting themselves in a lawful manner and/or damaging any equipment or facility owned by the City 10 Groups must adhere to all fire and police codes 11 Religious services are prohibited 12. Faq lities close at 10 p m No private party may last beyond 10 p m. without special permission from the Community Services Director All guests are required to leave the building by that time 13 Any variation of these policies must have approval of the Community Services Director 14. Applicant is resoponsible for the actions and supervision of their guests and employees (band, caterers, etc ). 15 It is the responsibility of the permittee to check with staff to make sure that all conditions of the reservation regarding clean up, any possible damages, and scheduled usage time has met with acceptable standards as established by Grand Terrace Community Services This must be done prior to the permittee leaving the facility at ending time C Fees And Deposits 1 A minimum rental of 2 hours is required on all facilities Any exceptions must be approved in writing by the Community Services Director 2. The City may require licensed security officers for additional supervison on any reservation These officers will be hired by the City of Grand Terrace and all related fees are to be paid in addition to the other charges for the use of the facility, by the permittee Security Guards will be required for people in attendance as follows * 1 - 99 guests - one security guard required. 100 - 199 guests - two security guards required 200 - 275 guests - three security guards required 276 - 300 guests - four security guards required 3 Group must appear within 15 minutes of beginning time specified or permit will be cancelled and all fees forfeited. 4 In order to reserve a facility all deposits must be paid at the time of application All fees must be paid prior to 5 working days before the scheduled event/reservation Special arrangements for payment of fees must be approved by the Director of Finance and must be paid by cash or cashiers check 5 Deposits are refundable only if facilities are left in a clean and orderly manner and no damage has occurred A minimum fee of $75 00 will be charged and deducted from deposit, if any part of facility needs to be cleaned by staff Charges for damages or stolen equipment will be based on costs of materials, staff time and a 25% administrative fee. 6. If group goes beyond any scheduled ending time an overtime penality fee will be charged at twice the hourly rate and deducted from the deposit. 7 If any additional fees are in excess of deposit then permittee will be held liable for additional costs and be billed for the amount exceeding the deposit. D Restrictions on Reservations Using Alcohol 1 The consumation and/or furnishing or causing the offering, giving or furnishing of alcoholic beverages is only permitted with authorization of the City Council Said authorization shall be requested in writing, and if granted, shall be subject to conditions and all rules and regulations and ordinances of the City and may be modified or summarily revoked at any time by the City without cause or the right to notice or a hearing Municipal Code 9.04 050 2 Reservations using alcohol will be limited to the Community Room (serving of alcohol must end at 10 p m on weeknights and 11 p m on weekends) 3. Events are restricted to inside the building All such reservations are limited to six (6) hours in duration, not including set up and clean up time (If guests do not remain inside, all deposits will be automatically forfeited by the person reserving the facility ) 3 Alcohol to be served is limited to Beer, Wine and Champagne *4. Licensed Security Guards will be required for all reservations serving alcohol Security guards to be hired by the City with permittee paying at the time of payment of deposits and fees (Security guard(s) fee is above and beyond the payment of deposits and fees ) 5 Permittee reserving facility for an event using alcoholic beverages must be 21 years of age. He/she is responsible for making sure that alcoholic -beverages-are-not being served to anyone under 21 years of age. FEE CLASSIFICATION Meeting Room $15/hr - resident (Community Room subdivided) $20/hr -npn-resident Community Room $25/hr - resident $35/hr - non-resident Community Room $40/hr - resident (with alcohol permit) $50/hr - non-resident Kitchen $15/hr - resident $20/hr - non-resident Non-profit Groups $5/hr (Without staff member on duty) Non-profit Groups No Charge (During Normal Business Hours) Ar 4ity of Grand Terrace Community Services Application Date 22795 Barton Road brand Terrace, Ca 92324 (714) 824-6621 - APPLICATION AND AGREEMENT FOR USE OF CIVIC CENTER 1 2 3 4 5 6 7 8 9 Room Community Room / / Conference Room / / Kitchen Date(s) Requested Set up Time to / Event Time Type of Use Estimated Attendance Adults Decorations (please describe) Music/Entertainment Alcohol to be Served? Yes Is event open to public? Yes Will Admission/Contribution be charged? What will proceeds be used for? Non -Profit IRS Status # Food Served? 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T�t r �# January 11, 1985 y ' Ms. Myrna Erway, City Clerk N '`t City of Grand Terrace sh 22795 Barton Road Grand Terrace, California 92324-5295 al � tt X 'A Dear Ms Erway: z I submit this writing as a formal request to be placed on the City Council Meeting Agenda for the January 24th, 1985 meeting t My\purpose is to review and hopefully resolve any problems with City Council on my building protect at 21516 Main Street. If at all possible, due to other committments, I would appreciate it very much if you could place me as early as possible on the Agenda. Thanking You in advance for handling this request. /j r1F r�r Sincere r f 6n ,f I is L. (Jay) Dawson ; ' ' P esident RECEIVED aK�F t ' — S = AFCOM Mfg. Co., Inc. 'F. It, `JAPE 14 1985 LJD ab t -W o r ;4 r 4 1: Ya, CITY OF GRAND TERRACE _a i f � t T 7v.,fS ^rA�r�_ Cyla _!kY it£t. Jf_ i_.� Ar�;'o., {s..tY> CVY .�,., }t*" V�Sp�sy � 9ha�t �iS `d -i",' � fft t"{JaS 'r dr'' `t,'� � •c'-� "_ t ° 11,21516 Main Streqt, Colton,`CA 92324r,� (714) ¢§2-1101 }, � �, ° :, °� = - 3' `;x,} lan;fxV^ftTfiy ,�r ; � -rix.