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02/28/1985
CITY OF GRAND TERRACE ` REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road - - - * Call to Order * Invocation - Reverend Dale Goddara, Inland Christian Center * Pledge of Allegiance * Roll Call CONVENE COMMUNITY REDEVELOPMEN1 AGENCY 1. Approval of Minutes (1/10/85) 2 Approval of Check Register No CRA022885 ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Add/Delete 2. Civic Center Construction 3 Approval of Minutes (1/10/85) 4 SPECIAL PRESENTATIONS A Three -Year Employee Service Award - Peggy Trottier B Five -Year Employee Service Award - Ei i zabe !:h Duarte S. CONSENT CALENDAR The following Consent Calendar itams are exvected to be routine & non -controversial They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar Ifor discussion A. Approval of Check Register No 022885 B. Ratify 2/28/85 CRA Actions Staf f Recommendations Approve Approve Approve Approve Approve FEBRUARY 28, 1985 5 30 P.M Council Action r COUNCIL AGENDA Staff 2/28/85 - Page 2 of 2 Recommendations 6 PUBLIC PARTICIPATION 7. ORAL REPORTS A. Planning Commission B. Parks & Recreation Committee C. Historical & Cultural Activities Committee D. Crime Prevention Committee E. Emergency Operations Committee F. Economic Development Adhoc Committee G. Police Chief H. Fire Chief I. City Engineer J City Attorney K. City Manager L. City Council 8. UNFINISHED BUSINESS (1) Waive full A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY reading OF GRAND TERRACE, CA, AMENDING THE CITY OF (2) Adopt 1st GRAND TERRACE MUNICIPAL CODE, CHAPTER 18 72, reading by DEALING WITH SIGNS (First Reading) title only B. Contract Award - Computer System 9. NEW BUSINESS A. Mid -Year Budget Review B. No Parking Designation - Barton Road Civic Center Frontage C. Grant Application - Hazard Elimination Program D. City Proxy Appointment - Riverside Highland Water Company Annual Stockholders' Meeting E. Consideration of Joint City Council/ Planning Commission Workshop Session ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, MARCH 14, 1985, AT 5 30 P.M AGENDA ITEM REQUESTS FOR THE 3/14/85 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 3/6/85. Council Action Date STAFF R C R A ITEM (X ) COUNCIL ITEM ( ) MEETING DATE: 2-28-85 AGENDA ITEM NO. 1 SUBJECT: CRA Minutes - January 10, 1985 At the CRA Meeting of January 24, 1985 the approval of the January 10, 1985 CRA Minutes was deferred pending proposed amendment Mr Evans stated the Economic Development Status Report, beginning on Page one did not reflect that the City Attorney questioned Mr Petta about a potential conflict of interest, and requested that the minutes be amended accordingly The tapes of that meeting do not have any such statements made by the City Attorney Mr Evans also listened to the tape The Minutes of that meeting are therefore being resubmitted for approval as originally prepared STAFF RECOMMENDS THAT THE AGENCY APPROVE THE JANUARY 10, 1985 MINUTES AS PRESENTED ME '4 A 1 , FEB 2 8 196j PENDING CRA APPROVAL CITY OF GRAND TERRACE CP.A Item No. 1 COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - JANUARY 10, 1985 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on January 10, 1985, at 5 34 p.m. PRESENT. Hugh J. Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L. Evans Seth Armstead, Executive Director P, Thomas J. Schwab, Treasurer Ivan Hopkins, Attorney Myrna Erway, Secretary ABSENT None MINUTES (12-20-84) CRA-85-01 Motion by Mrs. Pfennighausen, Second by Mr. Evans, to approve the Minutes of December 20, 1984 as presented, carried 4-0, with Vice Chairman Matteson abstaining. CHECK REGISTER CRA011085 Following clarification that Check No. P1469 is to cover the cost of CRA-85-02 oak frames and glass for five large aerial photos, Motion by Mr. Petta, Second by Mr. Evans, ALL AYES, to approve Check Register No. CRAO11085. ECONOMIC DEVELOPMENT STATUS REPORT Mr Petta advised the economic development consultants were hired approximately five months ago at a cost of approximately $31,000, to assist the City with needed revenue and expertise in economic development, approximately one-third of the contract has been expended with the only apparent result achieved being a survey of commercial property owners, which is similar to one conducted by a previous consultant, felt the Agency should consider terminating the contract unless evidence can be provided for its continuance, recommended resolving this matter prior to establishing the Economic Development Ad Hoc Committee Chairman Grant indicated the Ad Hoc Committee would assist in formulating goals for the consultant, with input to be provided from the Agency, feels proper sequence is being followed. Page 1 - CRA - 1/10/85 Mr. Evans concurred with terminating the contract, stating there is no indication of progress being made to bring development into the community, noted the implementation schedule starting with the first week in August indicates they currently should be concluding negotiations with developers and property owners and developing agreements, with no evidence of being anywhere near that schedule. Mrs. Pfennighausen felt specific guidance possibly had not been provided to the consultants. Vice Chairman Matteson recommended proceeding with the contract, appointing the Economic Development Committee and allowing the consultants an opportunity to meet with them and come back with a recommendation. Motion by Mr. Evans, Second by Mrs Pfennighausen, to terminate the contract for Redevelopment Project Implementation Services with the firm of Rosenow Spevacek Group, Inc., failed 2-3, with Chairman Grant, Mr. Petta and Vice Chairman Matteson voting NOE. CRA-85-03 Motion by Mr. Petta, Second by Vice Chairman Matteson, ALL AYES, to provide written notice to Rosenow Spevacek Group, Inc., of the termination of the Redevelopment Project Implementation Services contract, with no further funds to be expended, and advise them they may appear at the meeting of January 24, 1985 to give the Agency a reason why they should rescind the action taken at this meeting. ECONOMIC DEVELOPMENT AD HOC COMMITTEE APPOINTMENTS CRA-85-04 Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, to appoint Mrs. Pfennighausen and Vice Chairman Matteson as Agency members to the Economic Development Ad Hoc Committee. Mr. Petta opposed the inclusion of Agency members, since the Committee will be providing recommendations to the Agency which should be considered objectively by the Agency without previous involvement. Motion No. CRA-85-04 carried 4-1, with Mr. Petta voting NOE. CRA-85-05 Notion by Vice Chairman Matteson, Second by Mr. Evans, ALL AYES, to appoint the following citizens to the Economic Development Ad Hoc Committee• Jim Rigley, Glenn Cooley, Joe Borrielli, and Bud Howell. Jim Rigley, 22605 De Soto, recommended including Planning Director Joe Kicak on the Economic Development Ad Hoc Committee; questioned why Finance Director Schwab would not be allowed to vote. Motion by Mr. Petta, Second by Mrs. Pfennighausen, to allow staff members to have voting status on the Committee. Chairman Grant felt this action would place staff members in a compromising position. The Motion failed 2-3, with Chairman Grant, Vice Chairman Matteson and Mr. Evans voting NOE. Page 2 - CRA - 1/10/85 a -IF 1 7 0 0 CRA-85-06 Motion by Vice Chairman Matteson, Second by Mr. Petta, to appoint Jim Rigley as the interim chairman to organize the Economic Development Ad Hoc Committee carried 4-1, with Mr. Evans voting NOE. The Agency members indicated the remainder of the Economic Development Ad Hoc Committee would consist of the Finance Director, Doug Erway or a designated representative of the Chamber of Commerce, and a representative of the Planning Commission. Direction is to be provided to the Committee at the meeting of January 24, the consultant and the members of the Committee are to be requested to attend that meeting. Recess was called at 6 33 p m. and reconvened at 7 42 p.m. with all members present. REGIONAL ECONOMIC DEVELOPMENT WORKSHOP Chairman Grant and Vice Chairman Matteson will attend the Regional Economic Development Workshop on January 31 to consider formulating a regional committee comprised of chambers of commerce, businesses and municipalities. FIRE STATION STORAGE AREA ROOF - Deferred to January 24, 1984. ADJOURN - The regular meeting adjourned at 7.48 p m. The next regular me to ng will be held January 24, 1985 at 5.30 p M. k Page 3 - CRA - 1/10/85 Respectfully submitted, 5 ty C 1 rk APPROVED• Mayor CHECK NO COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE FEB. 28, 1985 PEN@',cd`a CRA AP( ROVAL 4RA f-\--J-,-: ; 1 --bl FED 2 8 1985 CHECK REGISTER NO CRA022885 OUTSTANDING DEMANDS AS OF FEB 28, 1985 (*1) AGENCY DIRECTORS' FRINGE FEB 1985 $150 00 P1484 HUGH GRANT AGENCY DIRECTORS' FRINGE FEB 1985 150 00 (2) (3) P1485 P1486 BYRON MATTESON DEFERRED COMPENSATION PLAN MEDICAL INSURANCE, TONY PETTA 2/85 150 00 (4) P1487 BARBARA PFENNIGHAUSEN AGENCY DIRECTORS' FRINGE FEB 1985 150 00 (5) P1488 DENNIS EVANS AGENCY DIRECTORS' FRINGE FEB 1985 150 00 TOTAL $750 00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA �4=4g;j— ;OS SCHWAB �EASURER ti WN NRCH ITECT' ORCHETECT FIELD REPO El ❑ AIA DOCUMENT C711 FIELD ❑ FEB 2 `' 1920NCJC AGENDA ITEi�t 2 PROJECT Grand TerraceCi vi c Center FIELD REPORT NO 51 CONTRACT ARCHITECT'S PROJECT NO 81-100cc,52 DATE Feb, 11, 1985TIME 8 30-11 00 WEATHER Partly sunny TEMP RANGE 60-65 EST % OF COMPLETION 93g; CONFORMANCE WITH SCHEDULE (1 -) Behind 8 weeks WORK IN PROGRESS PRESENT AT SITE Landscape Council -woman, Barbara Pfenninghausen - 2- CeunGilman,—Tone Petta interior Touchup 3 Seth Armsted, City Manager C1Cariu{� Betty rem e Secretary 5 Roy Tayl nr MAypri r rn�tr1 irti Cn 6 Larry Wolff, WLC 1 A Drice quotation was received at $10 for each grommet required at any desk or Work -station to � considere in lieu of rilled holes The total number of holes required and -r-e-1-fiti-Gn-s-'Noul d- he detevim, ned b`� staff anG a deGi si en 4si1�1 be m�!1 vc cc cc � � � i i is on whether or not to install the gromets 2. Tt will ha nerpssary to rnnrldnAtP the inStAllatl npf the tPlppbn e SyStem with the transfer of the telephone dial tone scheduled for Friday, February 15, 1985 s The final walkthrouahhas been moved up and has been scheduled fcr Febru At 8 30 a m , the final walkthrough shall be conducted primarily for all architectural, site, finish ele-meats— p.m-, r--- gency generator, HVAC, etc) shall be fired up and operation shall be demonstrated to City Personnel. The architect shall ave t e mechanical and electrical engineer at the site -a -b t3—V1rg9 i'C--w, 1 T he necessary ;e— have all' n:cy—`r -and tithe- l oserested pa-s i ^_ at this time At 3 00 p m , testing of the smoke exhaust system shall occur ine rchitecc snelI l" tQ IrStdll counter doors dt tMe coffee bar adjacer: the Mayor's office 6 it was verified by the sound system subeentraetor tnat the 1 38 right angle on lenses have been discontinued and are no longer made Consequently it was decided that the next size available, a 2" right angle projection lense, would be utilized for the prejecters at the baGk prejeGt-i en reem ITEMS TO VERIFY REeENED INFORMATION OR ACTION REQUIRED As noted above FEE 1 ` 1985 ATTACHMENTS REPORT BY AIA DOCUMENT G7yl ARCH17ECTS FIELD XEPPRT - OCTOBER 1972 EDITION - AIAi✓ - © 1972 THE AMERICAN INStITUTE OF RCHITECTS 73 NEW YORK AVE NW WASHINGTON D C 20006 page of pages l Architect's Field Report Page 2 7 The architect shall clearify the exhaust fan requirements for the ballasts which serve the Council Chambers A Cad ITECT'S ✓FIELD REPO AJA DOCUMENT C711 j OWNER ❑ ARCHITECT ❑ CONSULTANT ❑ FIELD ❑ INFORMATION ONLY FEBRUARY 28, 1985 Council Agenda Item # 2 PROJECT Grand TeTYdce Civic Center FIELD REPORT NO 52 CONTRACT ARCHITECT'S PROJECT NO 81-110cc 52 DATE 2-20-85 TIME WEATHER overcast TEMP RANGE 60-65 EST % OF COMPLETION CONFORMANCE WITH SCHEDULE (4- Substantial completion e f fec ive WORK IN PROGRESS PRESENT AT SITE 1 Landscape and irrigatinn 1 Coilnc,lwnman, Barbara Pfenninghausen 3 Substantial completion correc- 3 Tom Schwab, Finance Director tions 4 Randy Anstein, Director of Community Services 6 Barbara Andersen, Geunty Librarian 6. Bob Stewart, Building Inspector Seth Armsted,y Manager OBSERVATIONS RPtty TrPmhl P, SPrrPtary 9 Larry Wolff, WLC 1 The flush valves at all toilet areas are not flushing correctly It appears to be not enough water or pressure. 2 The Architect shall have the Landscape Architect coordinate the review of the landscape sprinkler coverage with Tim Maloney of RHA at the appropriate time 3 Tony Petta indicated that the joints at the east face of the northerly entry canopy nC--ed to be touched up 4 Mr Armsted indicated that Eileen was going through and sorting out all of the keys if dFly L;hdIIyL-5 need to be IlIdde within the keying schedule, Seth shall notify the Architect present5 The thermostats 1-Yujating the stnond flour level need to be adjusted At bile time there is too much heat The contractor indicated that the building needs to be occupied or at least one full wee such that the heating subcontractor can come out FI.nd 0-ffeGtively adjust all of the thermostats e Tlagpole light fixture lense is broken at the west flagpole 7. The doorstop at the west door of the northerly entry canopy is a hazard The doorstop shc0! be removed -and the cancre-te'shall be Pdtched- ITEMS TO VERIFY As noted above RECEIVED INFORMATION OR ACTION REQUIRED if As noted above I ,. f irf rip t.RAH TERRACE - ATT, REPO AIA THE A ERICAN I S7T/TTUTE OF ARCH T CTY, 17350NEW ORKOAVE ,1NW EWASH IN ON®D Cc 210006 page of pages r � Grand Terrace Civic Center Job No 81-110cc.52 Field Report #52 February 20, 1985 8 The architect shall notify the City regarding door closures and fire safety precautions. 9. Vehicular traffic control was discussed with the Sherriff's Department The three directional arrows indicated on the drawings shall be revised The easterly driveway shall have one arrow indicating exit only The westerly main driveway shall have one arrow indicating enter only The driveway at Palm Avenue shall have a split arrow indicating both enter and exit The architect discussed the revised arrow locations with the contractor In addition, the City shall have additional stop signs and right turn only signs made and installed at the driveway locations 10. At the northeasterly corner of the site, there is a need to install a 2 x 12 redwood header to prevent nuisance planter water from overflowing next to the adjacent property 11 The next regularly scheduled ,lob meeting shall be so scheduled when the contractor ` has notified the Architect that all remaining difficiencies have been corrected �.T A I- t--w K t r U t'\* C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 2-28-85 AGENDA ITEM NO. 3 SUBJECT: Amendments to January 10, 1985 Council Minutes FUNDING REQUIRED NO FUNDING REQUIRED X Councilman Evans requested four amendments to the January 10, 1985 Council Minutes as follows Amendment (1) - On Page 3 under Historical & Cultural Activities Committee, requested including the entire statement made by Barbara Mathews relative to individuals not following rules and regulations The entire verbatim statement regarding that matter has been included in the minutes Amendment (2) - Page 7, next to the last paragraph, states "Councilman Evans felt including Item 8D will only prolong the necessary abatement for two years and will place undue responsibility on the Planning Commission during that period " Councilman Evans indicated he felt he did not make that statement, and felt Councilwoman Pfennighausen made that statement Attached is a verbatim transcript of that portion of the minutes. Since the verbatim transcript reflects that the statement was made by Councilman Evans, no change has been made to that portion of the minutes Amendment (3) - Page 10, Teleprompter of Grand Terrace Foundation, second paragraph, states "Mayor Grant directed staff to advertise the openings on this Board in the Chamber Newsletter and local news media," Councilman Evans stated he suggested advertising the openings and felt this should be reflected in the minutes The Minutes have been amended to read as follows "Upon recommendation of Councilman Evans, Mayor Grant directed staff to advertise the openings , " Amendment (4) - Page 11, second paragraph, indicates "Mayor Grant and Councilman Evans indicated opposition," Councilman Evans requested that the minutes reflect that he opposed the alcohol use due to potential problems it would create The minutes have been amended accordingly STAFF RECOMMENDS THAT COUNCIL APPROVE THE JANUARY 10, 1985 CITY COUNCIL MINUTES WITH AMENDMENTS REFLECTED ON PAGES 3, 10 and 11 ME ATTACHMENTS (1) Pages 3, 10 & 11 - Original 1-10-85 Minutes (2) Verbatim Transcript - relative to Page 7 (3) Amended 1-10-85 Minutes ONDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE COUNCIL MINUTES FEB 2 8 1989 COUNUL AGENDA lIE�4 3 REGULAR MEETING - JANUARY 10, 1985 A regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on January 10, 1985, at 6 33 p.m. PRESENT. Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT None The meeting was opened with invocation by Pastor Rick Petronella, Praise Fellowship Foursquare Church, followed by the Pledge of Allegiance, led by Councilman Evans. SPECIAL PRESENTATIONS Mayor Grant read and presented certificates of appreciation to Barbara Bayus and Elizabeth Duarte for outstanding service in organizing the "Country Our Way" Parade. THEATRE ON THE TERRACE Chairman Ed O'Neal advised the 43-member Board of Directors will meet four times a year, with the first meeting on January 16, an accounting system is presently being finalized, and a financial report for the $2,000 funded by the City in FY 1983-84 is being prepared. Questioned the action required to receive the FY 1984-85 $2,000 allocation, feels the Theatre Group will not become self-sufficient in the next few years and that periodic funding by the City will be required, investigating the possibility of grant funding. Indicated citizen participation at the Theatre productions has been very small, feels there is a potential for the Theatre being an excellent vehicle for developing a Blue Mountain Bowl through a joint powers agreement with a university. The next Theatre production will be held the last Saturday in February and the first three Saturdays in March. In discussion, Mayor Grant clarified his statement made relative to Motion No. CC-84-141, "and indicated no stipulation," meant the City Page 1 - 1/10/85 would not tell the Theatre Group how to expend the funds appropriated, clarified that financial reports would be required. Theatre On The Terrace will be required to submit quarterly reports. Mayor Grant advised release of the funding was pending reorganization of the Theatre Group, felt the funds should be released. Mayor Pro Tem Matteson recommended Theatre On The Terrace submit a formal request for release of the FY 1984-85 funding with a financial report of the funds expended to date. PUBLIC PARTICIPATION Mr. Arkebauer, Arliss Drive, stated traffic coming down the hill in a westerly direction is traveling 50-60 miles an hour when it comes around the curve, making it hazardous for residents exiting driveways. Mayor Grant and Councilwoman Pfennighausen recommended placement of a stop sign at the intersection of Holly and Arliss for the west and southbound traffic. Councilman Petta disagreed with using a stop sign to resolve the problem, based on the traffic safety engineer study. Captain Bradford stated the solution is to have more traffic control on Arliss Drive, advised considerable time has been spent at that location and will continue efforts. CC-85-01 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to install a stop sign on the northeast corner of Holly and Arliss. Councilman Petta voiced opposition, based on the expert opinion provided by the traffic safety engineer and Captain Bradford being unable to verify that it would make that location safer, felt a stop sign would create more problems, and should not be used to control speed. Councilwoman Pfennighausen felt when residents become aware of stop signs they work very well, stated the traffic safety engineers' criteria for installing a stop sign is that 400 vehicle trips per day have to pass to justify a stop sign, felt many stop signs located throughout the City would not meet those specifications. John Mathews, 11733 Eton Drive, recommended two stop signs at that location. Barney Karger, 11668 Bernardo Way, felt if there is to be one stop sign, there should be two, felt several stop signs in the City create traffic hazards - one on Grand Terrace Road and Vista Grande Way and some on Michigan, felt a qualified staff member should investigate and make recommendations for location of stop signs. Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to amend Motion No. CC-85-01 to install two stop signs, failed 3-2, with Councilman Petta, Councilwoman Pfennighausen, and Councilman Evans voting NOE. Motion No. CC-85-01 carried 4-1, with Councilman Petta voting NOE. Page 2 - 1/10/85 Recess was called at 7 23 p m. and reconvened at 7 37 p.m. with all members present. CIVIC CENTER CONSTRUCTION Architect Larry Wolff advised weather has been a problem, work is proceeding on the interior, with the carpeting to be laid on the second level and in the Council Chambers. The Dedication Ceremony has been postponed to a later date. Recess was called at 7 42 p.m and reconvened at 7 48 p.m. with all meem ers present. MINUTES (12/13/84) (12/20/84) CC-85-02 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the Minutes of December 13, 1984 as presented. CC-85-03 Motion by Mayor Grant, Second by Councilman Evans, to approve the Minutes of December 20, 1984 as presented, carried 4-0, with Mayor Pro Tem Matteson abstaining. HAZARDOUS MATERIALS PROGRAM Mr. Kenneth Jeske, Deputy Director, San Bernardino County Environmental Health Services, distributed information relative to hazardous materials, advised the City has an agreement with the County to enforce health and environmental health laws and to conduct mobile home park inspections. The disposal and handling of hazardous waste materials has been of great concern. Reviewed the material distributed outlining the programs currently being conducted by Environmental Health Services, which includes developing a feasible method for the collection and disposal of household hazardous wastes under a two-year State grant. Will be preparing a model ordinance for consideration by the Board of Supervisors within the next six months, offered assistance in this area to the City if desired In response to City Manager Armstead's question about the possibility of establishing a one -day collection center in the City, Mr. Jeske advised that most of the grant funding has been committed, estimated the cost for a one -day event to be approximately $3,000. HISTORICAL & CULTURAL ACTIVITES COMMITTEE Chairperson Barbara Mathews reported the following (1) Expressed appreciation for receiving sympathy card, (2) Recommended accepting donation of complete set of National Geographics, dating from 1941 through 1984, from Mrs. Stanley Hargrave's father, Fred Deen, for the Library, (3) A Friends of the Library organizational meeting was conducted to elect officers and approve bylaws - the Chairman is Dr. Dean Carlton, andii.(AOAV&rbai%ioDiS t-emer y Page 3 - 1/10/85 Mayor Grant commended Barbara Mathews for her efforts in organizing Friends of the Library. CC-85-04 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES, to accept the generous contribution of a complete set of National Geographics, dating from 1941 through 1984, for the Library and to send a letter of appreciation to Mr. Deen AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING ZONE CHANGE AMENDMENTS, IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 26, 1984, FROM R-R TO R-3, AREAS 11-A AND 11-B. (ZC 85-01) (First Reading) City Attorney Hopkins read the title of the Ordinance Planning Director Kicak described the subject areas proposed for rezoning as directed by Council from R-R to R-3, which would bring the Zoning and General Plan in conformance for those two areas Advised a letter was received from Mr. Curtis requesting inclusion of the church property, which was originally part of Area 11, in the zone change. Mayor Grant opened the meeting to public participation. Attorney Jerold Walsh, Cox, Castle & Nicholson, advised he has been working with applicants for several projects in this area, stated he had compiled research notes regarding the need to bring the General Plan and Zoning in compliance, provided that information to the City Attorney, recommended approval. Bud Howell, 11821 Mt Vernon, opposed the zone change, recommended the entire area be examined by someone with expertise in planning who has an interest in the City, noted 70 individuals spoke in opposition at the last public hearing on this area, felt the area should have a mixture of condominiums, apartments and homes. Dr Jack Booker, 11785 Mt Vernon, stated the proposed action will have a profound effect on the entire area, not opposed to R-3 zoning, but would oppose any density greater than R-3-10 Barney Karger, 11668 Bernardo Way, stated by law Council must zone the area as stipulated in the General Plan, noted this action addresses zoning only, with density to be considered at the Planning Commission level, stated disapproving zoning will place the City in a legal bind. Al Trevino, 1015 Madison Place, Laguna Beach, stated they intend to have a unified master plan for the entire area, which will include access, grade crossings, Gage Canal, etc. Density will be addressed during the Specific Plan process. They are also studying the problems of housing for senior citizens. Normally in a project like this 15-20% of the project would be occupied by senior citizens. Feels the community will be pleased with the proposed project, offered to show Page 4 - 1/10/85 • • slides at the next meeting of projects over the past 25 years, which will show the quality of professional and development experience. Mayor Grant closed public participation. Councilman Evans advised that Mr. Von Kanel has requested inclusion of his property in the proposed zone change. City Attorney Hopkins advised the zone change can be expanded to include these two parcels since they were considered by the Planning Commission in their public hearing, recommended considering those parcels separately or conducting the public hearing February 14 to allow time to meet the legal notification requirements if the area to be rezoned is expanded. Councilman Evans questioned if input was received from the State relative to multifamily projects during the preparation of the General Plan and Land Use Element and the consequences had the City not designated such an area. Planning Director Kicak advised the State had recommended higher densities, which were negotiated to a level of 20, and had indicated a concern for the City's ability to meet the affordable housing requirement within the Housing Element, due to the small amount of remaining undeveloped land. City Attorney Hopkins advised there has been an unconfirmed threat that the State could withhold various subvention funds if State requirements are not met. Mayor Pro Tem Matteson felt R-3 zoning will result in developing the area to maximum density, even though a Conditional Use Permit is required for density above nine units per acre; concerned about increased traffic and crime with maximum density. Councilwoman Pfennighausen questioned legal consequences and property owners' recourse if the property is not zoned R-3 in conformance with the General Plan. Mayor Pro Tem Matteson questioned if there was some reason why the General Plan could not be changed. City Attorney Hopkins advised if zoning is not approved the General Plan and Zoning would be inconsistent - the property owners could bring action to force compliance and could sue for damages. Even if action were taken to change the General Plan, the City could still face action from the property owners who relied upon the General Plan adoption requirement to bring the Zoning and General Plan into conformity. Councilwoman Pfennighausen stated the public had ample opportunity to provide input regarding the land use of that area, opposed changing the General Plan due to possible legal consequences. Mayor Pro Tem Matteson felt residents have a right to protect their property and investments, objected to being required to support an issue he opposes under threat of litigation. CC-85-05 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to approve first reading of the Ordinance approving zone change from R-R to R-3 for Areas 11-A and 11-B to be expanded to include the Church property and the property owned by Mr. Von Kanel. Page 5 - 1/10/85 L: • Councilman Petta questioned if there is a method to ensure limited density for that area. City Attorney Hopkins advised the developer would have to satisfy Specific Plan requirements, the burden of proof is then upon the City in subsequent action to show why less than maximum density was allowed by making specific findings, testimony has indicated the increased traffic flow on Mt. Vernon would not allow for that density; unless it can be shown by the developer that the traffic flow will allow that density, that would be a valid finding to limit the density. CC-85-06 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to amend Motion No. CC-85-05 to expand the description of the property to be rezoned from R-R to R-3 to include all of Area 11, carried 3-2, with Mayor Pro Tem Matteson and Mayor Grant voting NOE Motion No CC-85-05, as amended, carried 3-2, with Mayor Grant and Mayor Pro Tem Matteson voting NOE City Attorney Hopkins read the Ordinance in full CC-85-07 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to approve introduction of the Ordinance approving zone change amendments from R-R to R-3 for all of Area 11, as read, and to set second reading and public hearing for February 14, 1985, carried 3-2, with Mayor Grant and Mayor Pro Tem Matteson voting NOE. Recess was called at 9 15 p m. and reconvened at 9 33 p m. with all members present. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING ZONE CHANGE AMENDMENT IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 26, 1984, FROM R-1 TO A-1, AN AREA OF APPROXIMATELY NINE ACRES FRONTING ON BLUE MOUNTAIN COURT (ZC 85-02) (First Reading) City Attorney Hopkins read the title of the Ordinance. Planning Director Kicak advised the General Plan designates this area as R-1, the majority of the parcels exceed one acre, a requirement of A-1 zoning, except one parcel on the southeast corner of Pico and Blue Mountain Court That parcel has tentative parcel map approval which has been extended in accordance with the Subdivision Map Act. All parcels fronting on Blue Mountain Court with the exception of that parcel are proposed to be A-1. CC-85-08 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to waive full reading of the Ordinance. CC-85-09 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt first reading of the ordinance for ZC 85-02 by title only. Page 6 - 1/10/85 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE CITY OF GRAND TERRACE MUNICIPAL CODE, CHAPTER 18.72, DEALING WITH SIGNS. (First Reading) City Attorney Hopkins read the title of the Ordinance and reviewed the proposed amendments, noted the only amendment proposed by the Planning Commission is to delete the words, "and must be renewed thereafter," from Section 8D on page three. Councilman Petta declared a potential conflict of interest and withdrew from action on this matter David Terbest, 22365 Barton Road, representing the Chamber of Commerce, stated the Chamber has taken an official position, feels that 99% of the problems have been solved, feels this is a viable ordinance, felt Item 8D probably should not have been included in the Ordinance, but 99% of the Ordinance is very acceptable. Councilwoman Pfennighausen, with Councilman Evans concurring, recommended deleting 8D. from the Ordinance, felt there are three signs which should be exempt from the Sign Ordinance - one at Greg's Market because it is part of the structure, the barber pole at the barber shop because it is a landmark and collectors' item, and a sign at Ontario Savings & Loan. CC-85-10 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to waive full reading of the Ordinance, carried 3-1, with Mayor Grant voting NOE. Following full reading of the Ordinance, Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to adopt the first reading of the Ordinance as read with the deletion of 8D. Mayor Pro Tem Matteson opposed the deletion, feeling businesses should be allowed more time to change signs, due to the expense. Responding to questions by Gene Carlstrom, 22456 Barton Road, Red Carpet Real Estate, and David Terbest, City Attorney Hopkins clarified that the only signs allowed in excess of eight feet in height are those within 250 feet of the freeway, any other signs exceeding eight feet would require a variance in order to be allowed to remain. Noted there are approximately 15 nonconforming signs in the City at this time. Councilwoman Pfennighausen withdrew opposition to 8D based on the clarification received. Councilman Evans felt including Item 8D will only prolong the necessary abatement for two years and will place undue responsibility upon the Planning Commission during that period The Motion to adopt first reading reading of the Ordinance with the deletion of Item 8D. failed 3-1, with Councilman Evans voting AYE, and Page 7 - 1/10/85 • • Mayor Grant, Mayor Pro Tem Matteson and Councilwoman Pfennighausen voting NOE CC-85-11 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to waive full reading of the Ordinance amending Chapter 18 72 dealing with signs, carried 4-0 CC-85-12 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to adopt first reading of the Ordinance amending Chapter 18 72 of the Grand Terrace Municipal Code by title only, carried 3-1, with Councilman Evans voting NOE. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, PROVIDING FOR AN OVERLAY AREA AND AMENDING TITLE 18 OF THE GRAND TERRACE MUNICIPAL CODE TO PROVIDE R-1 (20,000)ZONING WITHIN SAID OVERLAY AREA. ((ZC 85-03) (First Reading) City Attorney Hopkins read the title of the Ordinance Planning Director Kicak advised Council directed staff to provide an overlay within the R-1 area for lot sizes of 20,000 square feet. The Planning Commission conducted a public hearing and determined that the 20,000 square -foot minimum should be restricted to a parcel owned by Mr. Karger and another parcel on the southeast corner of Pico and Blue Mountain Court, which presently has tentative map approval, which has been extended in accordance with the Subdivision Map Act. Barney Karger, 11668 Bernardo Way, recommended not adopting this Ordinance, since it now only affects his property, objected to the Planning Commission determination to decrease the overlay area, feeling it should have covered the area as originally proposed. CC-85-13 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES to deny Zone Change No 85-03. COUNCIL REPORTS Mayor Pro Tem Matteson reported the following (1) Requested abatement of dieseltrucks parking and doing mechanical work on Michigan causing hazardous conditions, (2) Recommended supporting, with Mayor Grant concurring, the Colton/Grand Terrace Jaycees in their plan to conduct a Miss Grand Terrace Contest, (3) Recommended establishing a school educational program which would allow the students to learn more about the City Council and its procedures, (4) On April 15, the San Bernardino Area Chamber of Commerce will travel to Sacramento to visit the Capitol, meet with legislators and attend sessions, highly recommended attending, (5) Made the following public statement "During my campaign, I said some things that some people misinterpreted, and one of them was that Joe Kicak was working with the engineers - working with the developers. What I meant by that statement was the fact that, if somebody is working with another person - the developer relationship, I felt there may be the possibility he might lend a little favoritism toward them I did not intend to indicate, in which some people took it, he was in cahoots, Page 8 - 1/10/85 • • as Mr Rigley interpreted, or on the take from the developers. I want to go on record, with my statement being included in the Minutes, because I do not feel that I want to cast any disparities against Mr. Kicak," (6) Recommended purchasing a new gavel for the Mayor to be used in the new Civic Center Councilman Evans stated he understands there is a procedure relative to the - our parking limitation wherein the officer tags a vehicle for parking in excess of 72 hours, must then submit this information to the City Clerk, who must send a letter to the property owner advising if the car is not moved it will be towed away. Voiced objection to this procedure, feeling it is unfair to the officers. Councilwoman Pfennighausen advised a half -page article appeared in the California Recyc er giving a brief history of the functions of the Grand Terrace Clean Community System Grand Terrace is now designated as being one of the cleanest cities in the State. Mayor Grant reported the following (1) Attended Omnitrans and SANBAG meetings on January 8, questioned and received confirmation from City Engineer Kicak that the City responded to a request by the County relative to street maintenance and funding, (2) Received correspondence from Tom Teorey voicing concern that vehicles parked in the alley between Holly and Brentwood could be obstructing the use of the alleys by emergency vehicles, directed staff to investigate this matter, (3) Received correspondence from Assemblyman Leonard, Governor Deukmejian, Congressman Wilson and President Reagan indicating they will be unable to attend the Civic Center Dedication Ceremony. Councilman Petta recommended sending a letter to the Hughes family asking them to maintain their property Council discussion did not indicate concurrence with the recommendation Questioned if there would be any objection to him requesting a proposal from Larry Wolff for architectural services for a building on his property adjacent to the Civic Center Recess was called at 11 04 p.m and reconvened at 11 14 p m with all mem ers present CONSENT CALENDAR 7A, Check Register No 011085, and 7C, Resolution supporting the reappointment of Walter Ingalls to the California Transportation Commission, were removed for discussion CC-85-14 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve the following Consent Calendar Items 7B - Ratify CRA actions of January 10, 1985, Page 9 - 1/10/85 7D - Accept Bond No. OC-300876 for $1,800 for Street Maintenance and approve release of the following Bonds for Tract 9919: (1) Bond No. OC-300219 - $18,000 - Street Improvement (Performance) (2) Bond No. OC-300219 - 99000 - Street Improvement (Labor & Material) (3) Bond No. OC-300222 - 2,400 - Sewer & Water (Maintenance) CHECK REGISTER NO. 011085 CC-85-15 Following clarification of Warrant No. P4175, Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to approve Check Register No. 011085. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING THE REAPPOINTMENT OF WALTER INGALLS TO THE CALIFORNIA TRANSPORTATION COMMISSION. Mayor Grant indicated he would not support the Resolution based on the voting record of Mr. Ingalls. Council did not approve the Resolution. TELEPROMPTER OF GRAND TERRACE FOUNDATION City Manager Armstead advised 62% of the residents have subscribed to Cable TV. Teleprompter Cable Television of Southern California has agreed in its franchise for Group W Cable to provide the Grand Terrace area a system of full-time staff and interns to work with access users such as local, community, educational, government and leased channels, recommended appointing a five -member board of area residents to work with Group W. Councilwoman Pfennighausen nominated Ellie Minesinger to serve on the Board subject to recei vi f; the responsi bi 1 i ti es of the Board. yen s, Mayor Grant directed staff t er ise the enrngs on is oa the Chamber Newsletter and local news media. COMMUNITY ROOM POLICY/FEE SCHEDULE Community Services Director,Anstine advised staff compiled a proposed policy regarding the utilization of those rooms and areas within the Civic Center complex which will be available for public use for consideration by Council. Responding to Mayor Pro Tem Matteson, City Attorney Hopkins advised consumption of alcoholic beverages on City property is prohibited unless authorized by Council for special events, recommended amending the Code to authorize delegation of this authority to a staff member if alcoholic beverages are to be allowed at special events. Council discussion indicated concurrence with charging non-residents and businesses for the use of the facilities, felt residents and Page 10 - 1/10/85 non-profit civic organizations should be allowed use of the facilities at no charge. Further consideration of this matter was tabled to the meeting of January 24, 1985. Mayor Pro Tem Matteson, Councilman Petta and Councilwoman Pfennighausen indicated concurrence with the proposed policy for light alcoholic beverages, Mayor Grant indicatedposition,u,nc�tl a� ADJOURN - The regular meeting adjourned at 11 57 p.m. The next regular meeting will be held January 24, 1985 at 5 30 p.m. Respectfully submitted, City Clerk APPROVED Mayor Page 11 - 1/10/85 COUNCILMAN EVANS VERBATIM TRANSCRIPT REGARDING PAGE 7, PARA 10, JANUARY 10, 1985 COUNCIL MINUTES Councilwoman Pfennighausen. "....therefore, I will withdraw my opposition to Section 8D. simply on the basis of the overall community disaster that it would reek down on us. It's too bad that we can't have policy statements that say 'we approve of these kind of signs' and do away with all this other bullshit." Councilman Evans "We're going to be in the same position two years from now aren't we? So why are we prolonging it for two years? Sooner or later we are going to have to face it whether it's now or whether it's two years from now. The Planning Commission is going to have to face people coming in for variances. It's just the facts of life, and prolonging it for two more years - so they gave them five years originally." Councilwoman Pfennighausen. "They can amend the sign ordinance." Evans " But that's what we're doing now." Councilwoman Pfennighausen "They can do it again." ATTACHMENT #2 Recess was called at 7 23 p m and reconvened at 7 37 p.m. with all members present. CIVIC CENTER CONSTRUCTION Architect Larry Wolff advised weather has been a problem, work is proceeding on the interior, with the carpeting to be laid on the second level and in the Council Chambers. The Dedication Ceremony has been postponed to a later date Recess was called at 7 42 p.m and reconvened at 7 48 p m, with all members present. MINUTES (12/13/84) (12/20/84) CC-85-02 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the Minutes of December 13, 1984 as presented CC-85-03 Motion by Mayor Grant, Second by Councilman Evans, to approve the Minutes of December 20, 1984 as presented, carried 4-0, with Mayor Pro Tem Matteson abstaining HAZARDOUS MATERIALS PROGRAM Mr Kenneth Jeske, Deputy Director, San Bernardino County ' Environmental Health Services, distributed information relative to hazardous materials, advised the City has an agreement with the County to enforce health and environmental health laws and to conduct mobile home park inspections. The disposal and handling of hazardous waste materials has been of great concern. Reviewed the material distributed outlining the programs currently being conducted by Environmental Health Services, which includes developing a feasible method for the collection and disposal of household hazardous wastes under a two-year State grant. Will be preparing a model ordinance for consideration by the Board of Supervisors within the next six months, offered assistance in this area to the City if desired. In response to City Manager Armstead's question about the possibility of establishing a one -day collection center to the City, Mr. Jeske advised that most of the grant funding has been committed, estimated the cost for a one -day event to be approximately $3,000. HISTORICAL & CULTURAL ACTIVITES COMMITTEE Chairperson Barbara Mathews reported the following- (1) Expressed appreciation for receiving sympathy card, (2) Recommended accepting donation of complete set of National Geographics, dating from 1941 through 1984, from Mrs. Stanley Hargrave's father, Fred Deen, for the Library, (3) A Friends of the Library organizational meeting was conducted to elect officers and approve bylaws - the Chairman is Dr. Dean Carlton, and (4) Expressed regret that certificates of appreciation are given to individuals who do not follow rules and regulations. Page 3 - 1/10/85 Attachment #3 7D - Accept Bond No OC-300876 for $1,800 for Street Maintenance and approve release of the following Bonds for Tract 9919 (1) Bond No OC-300219 - $18,000 - Street Improvement (Performance) (2) Bond No. OC-300219 - 9,000 - Street Improvement (Labor & Material) (3) Bond No. OC-300222 - 2,400 - Sewer & Water (Maintenance) CHECK REGISTER NO 011085 CC-85-15 Following clarification of Warrant No P4175, Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to approve Check Register No 011085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING THE REAPPOINTMENT OF WALTER INGALLS TO THE CALIFORNIA TRANSPORTATION COMMISSION Mayor Grant indicated he would not support the Resolution based on the voting record of Mr. Ingalls. Council did not approve the Resolution TELEPROMPTER OF GRAND TERRACE FOUNDATION City Manager Armstead advised 62% of the residents have subscribed to Cable TV. Teleprompter Cable Television of Southern California has agreed in its franchise for Group W Cable to provide the Grand Terrace area a system of full-time staff and interns to work with access users such as local, community, educational, government and leased channels, recommended appointing a five -member board of area residents to work with Group W Councilwoman Pfennighausen nominated Ellie Minesinger to serve on the Board subject to receiving indication of the responsibilities of the Board. Mayor Grant directed staff to advertise the openings on this Board in the Chamber Newsletter and local news media COMMUNITY ROOM POLICY/FEE SCHEDULE Community Services Director Anstine advised staff compiled a proposed policy regarding the utilization of those rooms and areas within the Civic Center complex which will be available for public use for consideration by Council. Responding to Mayor Pro Tem Matteson, City Attorney Hopkins advised consumption of alcoholic beverages on City property is prohibited unless authorized by Council for special events, recommended amending the Code to authorize delegation of this authority to a staff member if alcoholic beverages are to be allowed at special events. Council discussion indicated concurrence with charging non-residents and businesses for the use of the facilities, felt residents and Page 10 - 1/10/85 non-profit civic organizations should be allowed use of the facilities at no charge. Further consideration of this matter was tabled to the meeting of January 24, 1985 Mayor Pro Tem Matteson, Councilman Petta and Councilwoman Pfennighausen indicated concurrence with the proposed policy for light alcoholic beverages, Mayor Grant and Councilman Evans indicated opposition. ADJOURN - The regular meeting adjourned at 11 57 p.m. The next regu a meeting will be held January 24, 1985 at 5 30 p.m. Respectfully submitted, ity Clerk APPROVED Mayor Page 11 - 1/10/85 GRAND TERRACE DEMAND/WARRANT REGISTER NO PENDING rlTY; FEB 2 8 19801I NCIF AGENDAlTf Z S4 COUNCIL APPROVAL CHECK REGISTER NO 022885 1 PAGE NO 85-082 DATE 02/28/85 j HER PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT ANY HOUR LOCK&SAFE PADLOCK -CITY HALL 10-4180-245 6718 65.22 12893 65.22 ARROWHEAD UNITED iAY EMP.COIiT.P/R END. 2/8/85 10-2172-000 19.00 P4222 19.00 BASTANCHURY BOTTLED WATER BOTTLED 4ATER,FINANCE 10-4190-238 76118 4.90 BOTTLED 4ATER C/M 10-4190-238 76119 9.80 BOTTLED RATER C/C 10-4190-238 76117 9.80 12894 24.50 COLTON, CITY OF W.W.D.SERVICES,2/85 21-4570-802 18723.00 P4217 18723.00 COLTON UNIFIED SCHOOL DISTRI C/C MEET. 1/10 &1/24 10-4110-242 130.00 SQUARE DANCE 5/5/85 10-4430-242 60.00 PLANNING MEET. 1/7/85 10-4801-242 25.00 12895 2L5.00 COMM. REDEVELOP.AGENCY ASSOC REG.CRA CONF.000NCIL (4) 10-4110-270 760.00 P4216 760.00 COPY LINE CORP. TONER FOR COPIER 10-4140-210 4269 5T.52 COPIER RENT. 2/85 (SMALL)10-4190-240 5920 182.35 12896 239.87 DEFERRED COMPENSATION PLAN DEF.COMP.P/R END.2/8/85 10-2164-000 439.00 DEF.COMP.P/R END.2/8/85 10-2170-000 65.05 DEF.COMP.P/R END.2/8/85 10-4120-139 388.79 DEF.COMP.P/R END.2/8/85 10-4125-139 416.91 DEF.COMP.P/R END.2/8/85 10-4140-139 611.04 DEF.COMP.P/R END.2/8/85 10-4180-139 460.62 DEF.COMP.P/R END.2/8/85 21-4572-139 121.81 P4226 2503.22 DUNN-EDWARDS CORP. ANTI-GRAFFITTI PAINT 10-4430-246 235165 197.37 12897 197.37 • • PAGE NO GRAND TERRACE DEMAND/WARRANT REGISTER NO "DATE 85-082 02/28/85 HER PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT FEDERAL EXPRESS CORP. EXPRESS MAIL COM.SVCS 10-4180-210 442438 25.00 12898 25.00 HAR6ER COMPANY PATCHIIaG&OVERLAY VAR.LOCA16-4900-255 2866 476.00 12899 476.00 HERTZ EQUIPMENT RENTAL RENT SKIP—LOAOER,STREETS 16-4900-240 458725 179.33 12900 179.33 HURLEY ELECTRONICS,INC. CASSETTE TAPES 10-4110-210 40922 46.75 12901 46.75 f IPS SERVICESINCORPORATED �TR�ET SvEEP 2%5/8 gg gg 5555 18-4g08-2S5 1 11 1061 33 g 393;28 12902 786.56 KICAK 8 ASSOCIATES ENG.SVCS.12/24-1/20/85 10-4120-601 3738.40 ENG.SVCS.12/24-1/20/85 10-4170-250 1148.70 ENG.SVCS.12/24-1/20/85 10-4170-255 535.50 ENG.SVCS.12/24-1/20/85 10-4330-255 3743.80 ENG.SVCS.12/24-1/20/85 10-4370-255 4674.10 ENG.SVCS.12/24-1/20/85 10-4594-600 1061.10 ENG.SVCS.12/24-1/20/85 10-4610-255 1301.75 ENG.SVCS.12/24-1/20/85 16-4930-600 1258.50 P4215 17461.85 KLEEN—LINE CORPORATION PAPER TOWELS,CITY HALL 10-4180-245 308131 34.72 12903 j34.72 K MART #4432 JANITORIAL SUPPLIES,CITY 10-4180-245 571231 23.03 12904 23.03 VIRGIL LIVELY CROSS.GUARD 1/28-2/4/85 17-4910-250 79.50 12905 79.50 i I • GRAND TERRACE DEMAND/WARRANT REGISTER NO 85-082 PAYEE IER DETAIL OF DEMANDS PRESENTED DESCRIPTION ACCOUNT CHG D INV NO A LINDA DISPOSAL TRASH PICK-UP 2/85 C/H TRASH PICK-UP 2/85 PARK HAEL LUNA USE OF TRUCK 1/85,LUNA LOCAL MILEAGE,LUNA iROE SYSTEMS ADD MACHINE RIBBONS ,N MYERS CROSS.GUARD 2/5-2/8/85 :IFIC BELL PAY PHONE CIVIC CENTER ( COMP PHONE 2/85 COMP PHONE 2/85 INE WEBBER CASH FUND RETIRE.P/R END.2/8/85 RETIRE.P/R END.2/8/85 RETIRE.P/R END.2/8/85 RETIRE.P/R END.2/8/85 RETIRE.P/R END.2/8/85 RETIRE.P/R END.2/8/85 TRA ENTERPRISES PRE -ALTERATION FORMS OPLE HELPERS INC REC.SVCS. 2/1-2/15/85 ,TTY-CASH,PEGGY TROTTIER STAMPS C/M OFFICE 10-4180-245 10-4430-245 10-4180-240 10-4180-271 10-4140-210 17-4910-250 10-4190-235 10-4190-235 21-4572-235 10-2167-000 10-4120-140 10-4125-140 10-4140-140 10-4180-140 21-4572-140 10-4190-210 10-4430-250 I10-4120-210 T771451 14492 1597 0 PAGE NO 3 DATE 02/2P/85 WARRANT CHECK WRITTEN AMOUNT I NO AMOUNT 37.05 37.05 119.23 102.28 78.65 79.50 209.40 25.19 25.19 34.10 266.35 285.62 418.61 315.57 83.45 80.30 1794.19 8.00 ,290 L290 1290 1290 12910 P422 1291 1291 74.101 221.51 78.65 79.50 259.781 1403.70 80.30 1794.19 • • GRAND TERRACE DEMAND/WARRANT REGISTER NO 85-082 PAYEE IER DETAIL OF DEMANDS PRESENTED DESCRIPTION ACCOUNT CHG D OFFICE SUPPLIES DOCUMENT FRAMES DOCUMENT FRAMES OFFICE SUPPLIES OFFICE SUPPLIES CSMFO MF_ET.SCHvvAB RENT FLOOR SCRUBBER CHAIR w EELS MOPIEY ORDER SOLVENT & ROLLER COVER EXPRESS MAIL C/H U.P.S. CHARGES U. P. S. CHARGE PAINT THINNER PETTY-CASHrPEGGY TROTTIER JANITORIAL SUPPLIES CEMENT 8 LAG BOLTS PAINT STAIN 10-4120-210 10-4125-210 10-4125-210 10-4140-210 10-4140-210 10-4140-270 10-4180-240 10-4180-245 10-4180-245 10-4180-245 10-4190-210 10-4190-210 10-4190-210 10-4430-245 10-4430-245 10-4430-245 16-4900-220 16-4900-220 SAN BOND CO CENTRAL CR UNIOIv� EMP.DED. P/R END. 2/8/85I10-2165-000 SAN BERNARDINO,AUDITOR/CONTR110-2200-000 PARK.CITES 1/31,CJFTCF HERIFF FLOYD TIDNELL LAW ENFORCEMENT SVCS. 2/8510-4410-256 CRIME PREVENTION PROGRAM 10-4410-256 r J �l THOMAS J. SCHWAB CSMFO MEET.1/25,SCHWAB AMM MEET. 2/1 SCHWAB CSMFO MEET. 2/7rSCHWAB LOCAL MILEAGE,SCHWAB SECURITY PACIFIC NAT'L BANK N/C MMET.1/25,mATTESON EVANS 10-4140-270 10-4140-270 10-4140-270 10-4140-271 10-4110-270 INV NO 05 02 04 98 03 08 13 00 10 ,10 199 101 �14 )06 PAGE NO 4 DATE 02/28/85 WARRANT CHECK WRITTEN AMOUNT NO AMOUNT .85 9.44 6.30 6.79 2.25 10.00 11.00 4.65 4.00 8.96 9.35 1.46 5.48 2.50 12913 07 4.02 15 4.30 11 6.35 12 5.72 12914 1321.22 P4224 27.00 12915 34189.00 3160.00 P4221 4.50 16.00 49.13 12.50 P4211 374.55 91.031 20.391 1321.221 27.00 37349.00 82. L3 0 G DE HER I RAND TERRACE :MAN D /WARRANT REGISTER NO 85-0 PAYEE DETAIL OF DEMANDS PRESENTED DESCRIPTION CPRS CONF. 3/1,RANDY/JANEI MASTERCHARGE MEMBERSHIP Fl SECURITY PACIFIC NATIONAL BA FED.P/R TAX DEPOSIT 2/85 SIGNAL MAINTENANCE, INC. REPAIR SIGNAL,BART/NiV SIGNAL MAINT. 1/85 SCAG PURCHASE CENTER ENV.IMPACT REPORT 30. CALIF. EDISON COMPANY ELEC.1/85 C/H BALL PARK LIGHTS 1/85 ELEC.1/85 SIGNALS (2) ELEC.1/85 BART/PALM 50. CALIF. GAS COMPANY GAS C/H 1/85 TIGER SYSTEMS RENT STORAGE BIN 2/85 RUSALIO VALENZUELA JR. LOCAL MILEAGE,VALENZUELA WEARGUARD THERMAL PARKERS THERMAL PARKERS tNATTENBARGERS OFFICE SUPPLY MESSAGE PADS 82 ACCOUNT CHG D INV NO 0-4180-270 0-4190-265 .0-2161-000 �6-4909-255 38880 1.6-4909-255 38785 10-4120-210 10-4190-238 10-4430-238 16-4510-238 16-4510-238 10-4190-238 10-4110-240 100921 10-4180-271 10-4190-220 72182 10-4190-220 72181 10-4140-210 4945 AMOUNT 198.37 30.00 PAGE NO 5 DATE 02/28/85 WARRANT CHECK WRITTEN AMOUNT �16 602.92 2515.81 P4227 42.23 199.23 12917 14.00 12918 101.03 76.43 209.89 8.73 12919 274.00 12920 60.00 1292 16.00 1292 79. 74. 20. I12< 251`.81 241.461 14.00I 396.08 274.00 60.00 1.6.00 154.07 • GRAND TERRACE DEMAND/WARRANT REGISTER NO 85-082 PAYEE HER DETAIL OF DEMANDS PRESENTED ACCOUNT CHG D DESCRIPTION VARIOUS OFFICE SUPPLIES 10-4807-210 ERRYNNE O'BRYAN REFUND/VOID PARK.CITE #3710-2200-000 REFUND/VOID PARK.CITE 43710-3268-000 G.T.COMMUNITY SOCCER CLUB REFUND B/P/L TOKENS,SOCCE10-3308-000 THE PACKING PLACE BOXES FOR MOVING 10-4190-220 EDWIN SOLTER W.W.D.REFUNF,SOLTER 21-3114-000 U-HAUL TRUCK RENT DEPOSIT-MOVINGIO-419U-220 JOHN WILEY & SONS, INC. CONTRACT.MUN.SVCS.PUBLICAIO-4120-210 DONALD K. YOUNG W.W.D.REFUND,YOUNG 21-3114-000 PAYROLL PAYROLL ENDING 2/8/85 10-2161-000 PAYROLL ENDING 2/8/85 10-2162-000 PAYROLL ENDING 2/8/85 10-2163-000 PAYROLL ENDING 2/8/85 10-2164-000 PAYROLL ENDING 2/8/85 10-2165-000 PAYROLL ENDING 2/8/85 10-2167-000 PAYROLL ENDING 2/8/85 10-2170-000 PAYROLL ENDING 2/8/85 10-2172-000 PAYROLL ENDING 2/8/85 10-4110-120 PAYROLL ENDING 2/8/85 10-4120-110 INV NO AMOUNT 945 62.94 1.50 5.50 175.00 PAGE NO 6 DATE 02/28/85 WARRANT CHECK WRITTEN NO AMOUNT ?924 83.08 129251 129261 236.38 IP42201 28.00 112927 125.00 IP42 44.95 11292 7.00 11292 1257.69- 200.82 66.28 439.00 1321.22 34.10 65.05 19.00 750.00 2148.00 7.00 17-5.00 236.381 28.00 125.00 44.95 7.00 0 GRAND TERRACE DEMAND/WARRANT REGISTER NO 85-082 PAYEE IER DETAIL OF DEMANDS PRESENTED DESCRIPTION ACCOUNT CHG D PAYROLL ENDING 2/8/85 10-4125-110 PAYROLL ENDING 2/8/85 10-4140-110 PAYROLL ENDING 2/8/85 10-4180-110 PAYROLL ENDING 2/8/85 21-4572-110 s PAGE NO 7 DATE 02/28/85 WARRANT CHECK WRITTEN INV NO AMOUNT NO AMOUNT 2303.40 3375.95 2544.85 672.99 0 8392.03 0 0 PAGE NO 8 GRAND TERRACE DEMAND/WARRANT REGISTER NO 85-082 DATE 02/28/85 PAYEE WARRANT CHECK WRITTEN iER DETAIL OF DEMANDS PRESENTED DESCRIPTION ACCOUNTCHGD INV NO AMOUNT NO AMOUNT RITTEN 7222.86 REPAID 90892.34 CCRUED .00 OTAL 98115.20 RECAP BY FUND RE -PAID RITTEN FUND 10 70032.59 5089.63 FUND 16 1258.50 1127.48 FUND 17 .00 159.00 FUND 18 .00 70.56 FUND 21 19601.25 60.19 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, HE AFO ELISTED CHECKS FOR P YMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESS RY AND APPROPRIATE E PENDIT RES FOR THE OPERATION OF THE CITY FINANCE DIRECTOR • STAFF REPORT C R A ITEM ( ) COUNCIL ITEM ( X ) AGENDA ITEM NO. 8A SUBJECT: Sign Code Ordinance MEETING DATE: 2-28-85 Pursuant to discussion of amending this ordinance at the February 14, 1985 Council Meeting, the City Attorney is preparing a proposed revised ordinance and a staff report which will be provided prior to the 2-28-85 Council Meeting r ME U FE&RY 28, 1985 Council Agenda Item No 8A I LAW OFFICES OF NAZABEK, MA RPER, HOPKINS & MCFA ULIN A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS EUGENE A NAZAREK' JOHN R HARPER' IVAN L HOPKINS GEORGE W MCFARLIN A PROFESSIONAL CORPORATION Seth A. Armstead, 348 WEST HOSPITALITY LANE SUITE 102 SAST BERNARDINO CALIFORNIA 92408 (714) 824 8360 February 26, 1985 2171 CAMPUS DRIVE SUITE 330 IRVINE CALIFORNIA 92715 (714) 752-8494 RECEIVED City Manager }i( �I City of Grand Terrace 1985 22795 Barton Road Grand Terrace, California CITY OF GRAiND TERRACE Re: City of Grand Terrace Amended Sign Ordinance Dear Mr. Armstead: At the instructions of the City Council and of City staff, I met with representatives of the Grand Terrace Chamber of Commerce to receive their input regarding the proposed amendments to the City of Grand Terrace Sign Ordinance. The changes, which they have recommended, in general comply with those included in the proposed Ordinance previously pre- sented to you for presentation to the City Council and which was introduced and adopted for first reading by the City Council. The changes recommended from that Ordinance are as follows: 1. An amendment to Section 18.72.210 On - Site Subdivision Signs. This change would in essence allow for the erection of temporary banners, flags and pennants to advertise the sale or lease of tracts, subdivisions or developments and models therein. These temporary banners, flags and pennants would be allowed for a period not to exceed one year with provision for extension of time by the City Planning Director for an additional six month duration. 2. The deletion of the addition to Section 18.72.380 (D) Non -Conforming Amortization. This provision which has been recommended for elimination or deletion would allow the owner of non -conforming signs an additional two year period in which to comply with the provisions of the Sign Ordinance. The Chamber of Commerce Committee has also indicated that they would recommend to both the Planning Commission and to the City Council that variances be granted to Ross's Liquor Store, Greg's Market, Red Carpet Realty and Terrace Hills Junior High School. In addition, the Committee has recommended that the fee for requesting a variance be waived in the case of Terrace Hills Junior High School. 0 LAW FFICES OF AZAREK, HARPER, HOPS & MCFARLIN A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS 0 0 City of Grand Terrace February 26, 1985 Page Two With these changes to the Ordinance and the recommendations for the granting of variances and the waiver of a variance fee to the school, the Committee feels that the Ordinance would accomplish those purposes which they desire. I have included a revised Ordinance for introduction by the City Council in the event that they concur with the recommendations of the Committee. ILH:vls Enclosure Very truly yours, axcc e�5.7" Ivan L. Hopkins City Attorney • • ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE CITY OF GRAND TERRACE'S MUNICIPAL CODE, CHAPTER 18.72, DEALING WITH SIGNS. NOW, THEREFORE, THE CITY OF COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Index of Chapters of 18.72 is hereby amended as follows: "18.72.360 Nonconforming --Prohibitions. 18.72.370 Nonconforming --Historical. 18.72.380 (delete) 18.72.390 (delete)" Section 2. Section 18.72.030 Definitions. is hereby amended to read as follows: "21. 'Nonconforming sign' means a sign that legally existed on the date of the adoption of this chapter but that does not comply with the provisions of this chapter." Section 3. Section 18.72.110 Exempt signs. is hereby amended to read as follows: "0. Time and temperature signs that convey time and temperature not exceeding twelve square feet nor eight feet in height." "P. Holiday decorations, including decor- ations on windows, are not to be construed as signs." Section 4. Section 18.72.210 On -site subdivision signs. is hereby amended to read as follows: "On -site subdivisions signs shall be permitted in all district as follows: A. one temporary on -site subdivision sign, not to exceed sixty-four square feet total for two sides, or thirty-two feet for one r side, and a total overall height of fifteen feet, may be permitted on each main street frontage of the property being subdivided, not to exceed two signs for all phases of any subdivision (interior streets of the subdivision are not recognized as main street frontage). r� u r ' B. Such sign shall be for the identification of a subdivision, price information and the developer's name, address and telephone number. C. Temporary banners, flags and pennants may be used for advertising the sale or lease of the tract,subdivisions or development and models therein. However, no banner, flag or pennant used for advertising or identifying purposes shall be displayed, erected, hung, attached or affixed to any pole, staff, structure or other appurtenance without prior approval of the City Planning Director. 1. Such temporary banners, flags and pennants may not be moved, altered, changed or otherwise differ from the approval given by the City Planning Director without the additional approval by said Director of the move, alteration, change or approval difference 2. Said temporary banners, flags and pennants shall remain only as long as the property, tract, subdivision or development remains unsold or unleased for the first time, but not to exceed one year. The City Planning Director shall have the authority to extend the one year period, not to exceed a total of eighteen (18) months total or an extension period of up to six (6) months. D. All signs other than those referred to in C. above shall be removed within ten (10) days from the date of the final sale or lease of the land and/or residences, or within twelve (12) months, whichever comes first. Extensions of the twelve months' time can be approved by the City Planning Director in case of hardship. E. Signs shall be maintained in good repair at times. F. A cash deposit of five hundred dollars` per sign shall be deposited with the sign application to ensure compliance with this chapter and removal of such sign. the deposit shall be refunded to the applicant upon sign removal by the applicant. If the City is forced to remove any sign, then the cost of removal shall be deducted from the deposit. -2- Section 5. Section 18.72.260 Commercial zones., B. is hereby amended as follows: "the column headed 'Sian Name' will have an additional column reading 'Monument, shopping centers only, within 250 feet of a designated freeway; the column headed 'Maximum Number' shall have an additional column reading one per shopping center development; the column headed 'Maximum Sign Area' shall have an additional column reading '50 square feet'; the column headed 'Maximum Height' will have an additional column reading 'up to 25 feet in height'; and the 'Remarks' shall have added to it '4. All signs in excess of 32 square feet of area or of 8 feet in height shall require a Conditional Use Permit'." Section 6. Section 18.72.260 Commercial zone is hereby amended to read as follows: "D. the column headed 'Class' will have an additional column reading 'Service station, identification'; the column reading 'Sign Name' shall have an additional column reading 'Monument, within 250 feet of a designated freeway'; the column reading 'Maximum Number' shall have an additional column reading 'One per section'; the column reading 'Maximum Sign Area' shall have an additional column reading '50 square feet'; the column reading 'Maximum Height' shall read 'not to exceed 25 feet in height'; and the 'Remarks' shall have added to it 'all signs in excess of 32 square feet in area or of 8 feet in height shall require a Conditional Use Permit'." Section 7. Section 18.72.260 Commercial Zone is hereby amended to read as follows: "H. the column reading 'Class' will have 'Temporary'; the column reading 'Sign Name' will have 'window' under it; the column reading 'Maximum Number' will have 'Not Applicable' under it; the column head 'Maximum Sign Area' will have '20% of window area' under it; the 'Maximum Height' will have finished grade' under it; will have 'l. Such signs to temporary messages such business identification is this category' under it." column headed '6 feet above and 'Remarks:' shall be limited as sales. No permitted in -3- Section 8. Section 18.72.360 is hereby amended to read as follows: "Nonconforming --Prohibitions. A nonconform- ing sign may not be: 1. Changed to another nonconforming sign nor have its copy changed or altered (except billboards); 2. Structurally altered to extend its useful life; 3. Expanded; 4. Reestablished after a business has been discontinued for sixty days; 5. Reestablished after damage or destruc- tion of more than fifty percent of its value, as determined by the building and safety officer or his designate." Section 9. Section 18.72.370, Nonconforming --Historical is hereby amended to read as follows: "Signs which have historical significance to the community, but do not conform to the provisions of this chapter, may be allowed to remain provided that the planning commission makes the following findings: A. The sign has historical significance for the community. B. The sign does not create nor cause a traffic hazard. C. The sign does not create a visual nuisance to the character of the community. D. The sign is properly maintained and structurally sound. E. The sign does not adversely affect adjacent properties." Section 10. Effective Date. This Ordinance shall be in full force and effect at 12:01 a.m. on the 31st day after its adoption. Section 11. Posting. The City Clerk shall cause this Ordinance to be posted in three (3) public places designated for such purpose by the City Council. Section 12. First read at a regular meeting of the City Council of said City held on the day of 1984, and finally adopted and ordered posted at a regular meeting of said City Council on the day of , 1985. -4- U J a ADOPTED this day of ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. . 1985. Mayor of the City of Grand Terrace and of the City Council thereof. I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1985, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney City Clerk M70 4 '*STAFF Date. 2/22/85 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: February 28, 1985 AGENDA ITEM NO. 313 SUBJECT: Computer Purchase The City Council on the meeting of November 8, 1985, authorized the City to enter into an equipment bond financing program. (attachment 1) The staff sent out a request for quotation (attachment 2) to six data processing providers and received four quotations. YEARLY FIRM QUOTATION MAINT. COST Agency Computers 50,727 5,388 Arthur Young 51,333 2,015 Associated Datamasters 38,270 4,524 Data Decisions - NCR 50,829 39645 A committee consisting of four members of staff evaluated the hardware and software proposed and rated each system in a variety of areas. The results are rated 4-1 ' with 4 being the highest rating. " Agency Computers Arthur Young Associated Datamasters Data Decisions, NCR HARDWARE 1 4 2 3 GENERAL LEDGER 2 3 2 4 PAYROLL 2 3 1 4 UTILITY BILLING 3 1 2 4 DOCUMENTATION 1 3 2 4 MUNICIPAL EXPERIENCE 1 3 2 4 PURCHASE COST 3 1 4 2 MAINTENANCE COST 1 4 2 3 % OF MODIFICATION NEEDED 1 3 2 4 TOTAL 15 25 19 32 The proposal presented by NCR and Data Decisions was overall the best system for the data processing needs of the City of Grand Terrace. The software is installed in over thirty small and medium sized cities on the West Coast and is highly rated by its users. NCR is one of the largest manufacturer of data processing equipment and has local service available in San Bernardino. Staff Recommends Council AWARD THE CONTRACT TO PROVIDE HARDWARE AND SOFTWARE TO THE CITY OF GRAND TERRACE TO DATA DECISIONS - NCR IN THE AMOUNT OF $50,829. C R A ITEM ( ) AGENDA ITEM NO. COUNCIL ITEM (XX) 9 A- K��'U� I Date: 11/2/84 MEETING DATE: 11/8/84 C(DPY SUBJECT: EQUIPMENT BOND LEASE FINANCING PROGRAM NO FUNDING REQUIRED XX The City of Grand Terrace currently contracts for Data Processing Services from the firm of Alexander Grant, located in Van Nuys. The contract provides payroll, sewer, generl accounting, and business license services. The system has worked adequately for the past five years but we have reached the point where the cost of the services exceeds the cost of leasing our own in-house computer system. One of the major drawbacks of our current system is outdated information and lack of control over the system. Our system consists of a single data terminal linked to Alexander Grant's main computer. We transmit data by phone and have no on-line capability. The lack of on-line capability forces the staff to rely on monthly reports which are often over 30 days old to make decisions. The City has the opportunity to join several other cities with SCAG to finance equipment leases at tax exempt rates, less than eight percent. Staff proposes leasing an in-house computer system with a principal value of fifty thousand dollars. The in-house system will allow information to be updated daily and eliminate the delay of time in shipping reports from Van Nuys to Grand Terrace. The following schedule is a breakdown of yearly data processing costs of the current and proposed financing. Computer Services System Maintenance Printing & Forms U.P.S Shipping (A.Grant to City) Contract Programming Yearly Cost Current Proposed Alexander Grant Bond Lease Contract $ 16,560 00 $ 12,120.00 1,976.00 2,577.00 4,300 00 4,300.00 300.00 -0- 4.000.00 $ 23,666.00 S 22,997.00 The following schedule is an analysis of the costs saved by leasing a computer system in-house. Note that the savings dramatically increase after year five. The lease would run for five years after which no further lease payments would have to be made and title to the equipment would transfer to the City. Year 1 2 3 4 5 6 7 A. Grant Contract 23,666 24,849 26 091 27,396 28,766 30,204 31,714 Bond Financing Lease 22,997 23,541 24.112 24,711 25.341 13.882 14.576 Yearly Savings 669 1,308 1.878 2,685 3,425 16.322 17.138 r Page 2 EQUIPMENT BO LEASE FINAN(._,vG PROGRAM COUNCIL MEETING OF OCTOBER 8, 1984 The City currently has an arrangement with a City staff member to lease his personal vehicle to the City for City use. This arrangement has existed for three years. The staff is proposing the lease of a vehicle for the exclusive use of the City. The major disadvantage of the current arrangement is when the staff member we pay for the use of his vehicle is sick or on vacation, the City has no vehicle to perform street and park maintenance functions. The major advantages of leasing our own vehicle would be 24 hour availability, excemption from DMV fees by using E plates, and purchase of gasoline at government tax exempt rates. The following is a breakdown of costs. A lease with a principal cost of ten thousand dollars would result in the following costs. The maintenance is estimated but with average yearly mileage of 8,000 miles and the purchase of a maintenance contract we feel this to be a realistic figure. Yearly Rental Payments Yearly Mileage Payments (8,272 miles) Fuel Usage (8.272 miles) Insurance Tires and Maintenance Current Lease Proposed from Employee Bond Lease $ 1.500 $ 2,425 2.068 -0- 426 75 642 $ 3.568 $ 3.568 The leasing of the computer system and truck can be done within our current budget and does not require appropriation of additional funds. Staff feels these changes will increase efficiency and result in cost savings to the City. Staff Recommends Council 1. APPROVE THE ATTACHED RESOLUTION APPROVING, AUTHORIZING AND DIRECTING EXECUTION OF LEASE FINANCING. 2. AUTHORIZE EXCUTION OF THE AGENCY AGREEMENT BETWEEN SCAG AND THE CITY OF GRAND TERRACE. COPY CITY OF GRAND TERRACE REQUEST FOR PROPOSAL COMPUTER HARDWARE AND SOFTWARE THE CITY The City of Grand Terrace is a contract city incorporated in November of 1978. The City is located between San Bernardino and Riverside covering 3.7 square miles. The population of the City is 9,650 and the annual budget of the City and Redevelopment Agency of Grand Terrace is 3.7 million dollars. REQUEST FOR PROPOSALS (SOFTWARE) Proposals are requested from vendors of hardware and software systems to perform the data processing needs of the City of Grand Terrace as presented in the attached application descriptions. The system is to perform in the City Finance Office. A minimum acceptable software package must include the following- 1. Fund Accounting System for the City * a) General Ledger b) Accounts Payable c) Accounts Receivable d) Cash Receipting e) Bank Cash Reconciliation *Notes Number of Funds 15 Number of Accounts: 500 Account Structure Fund XX Dept XXXX Object XXX Each fund will be a separate entity, with a self-supporting set of accounts for assets, liabilities, reserves and fund balances. The controls for the subsidiary ledgers must be balanced with the subsidiary accounts. System hardware must be capable of storing a complete fiscal year in online memory storage. 2. Fund Accounting System for the Redevelopment Agency a) General Ledger b) Accounts Payable c) Accounts Receivable d) Cash Receipting e) Bank Cash Reconciliation *Notes Number of Funds: 5 Number of Accounts. 60 Account Structure Fund XX Dept XXXX Object XXX Each fund will be a separate entity, with a self-supporting set of accounts for assets, liabilities, reserves and fund balances. The controls for the subsidiary ledgers must be balanced with the subsidiary accounts. System hardware must be capable of storing a complete fiscal year in on-line memory storage. 3. Payroll System * *Notes The City currently employs 14 employees. The software does not have to integrate directly to the General Ledger. It must accomplish the following: a) Payroll Master listing with current and accrued balances b) Payroll checks for employees c) Printout of accumulated vacation and sick leave hours by employee d) Handle various payroll deductions 4. Utility Billing System * *Notes The City currently has 3,500 sewer accounts billed on a bimonthly fixed basis as well as some sewer charges based on water flowage. Monthly status reports as well as on-line inquiry capability is required. Account Structure Book XX Account XXXXX Check Digit X Optional programs to be quoted as added cost items are Word Processing, Fixed Asset Accounting, and Investment Cash Accounting. REQUEST FOR PROPOSALS (HARDWARE) Proposals are requested to provide a hardware system to perform the data processing needs of the City and Redevelopment Agency of Grand Terrace. The hardware must enable the software to perform according to the software specifications. The system must run on standard 110-115 volt house current and not require any additional environment other than that of a conventional air conditioned building. Minimum Requirements 1. Sufficient Random Access Memory to allow simultaneous operation of three applications without serious degradation of system response. 2. Sufficient On-line Memory to allow one full year of budgetary, payroll, and utility billing. 3. Available service within 4 hours of initial request for service. 4. Three terminals, one with stand-alone micro computor capability. 5. One terminal with 200 1pm speed. Price quoted must include delivery and installation at City of Grand Terrace, Civic Center, 22795 Barton Road., Grand Terrace, CA 92324. GENERAL TERMS AND CONDITIONS Taxes. The City is subject to State Sales Tax. Include State Sales Tax in bid. TTe—C'ity is exempt from Federal Excise Tax. DO NOT INCLUDE FEDERAL EXCISE TAX IN BID. Tax Exemption Certificate furnished by City of Grand Terrace on request. Liability Insurance and Indemnification. The successful bidder for the hardware portion of this proposal, ereinafter referred to as the Contractor, shall do no work under this agreement unless and until certificates of insurance have been provided by contractor and accepted by City. Should contractor cease to have insurance as required during any time, all work by contractor pursuant to this agreement shall cease until insurance acceptable to City is provided. Contractor's Indemnification of City. Contractor shall save harmless and indemnify the City, its officers, agents, and employees, from and against any and all claims, suits, and actions of any kind whatever by any person or property and arising out of or resulting from any negligent or wrongful act or omission by contractor, its officers, agents, or employees, in and during contractor's performance under this agreement. Liability. Contractor shall take all precautions necessary for the safety of and prevention of damage to property on or adjacent to the work site, and for the safety of and prevention of injury to persons, including C i ty's employees, contractor's employees, and third persons, on or adjacent to the work site. All work shall be performed according to law and entirely at contractor's risk. Insurance. Contractor shall provide a certificate of insurance from an insurance company registered to do business in the State of California and acceptable to City. During the term of this agreement, contractor shall carry public liability insurance in amounts no less than $300,000 for one or more persons, each accident, and $50,000 for real or personal property damage, each accident. The City, its officers, employees and agents shall be deemed primary such that any other insurance carried by City shall be deemed excess thereto. Contractor shall supply City with a certificate of insurance, in the form required by City, showing that all such insurance is in full force and effect in accordance with the terms of this agreement and City's standard certificate of insurance form. Workers' Compensation Insurance. Contractor shall maintain Workers' Compensation insurance for all its emp oyees who are in any way connected with the performance under this agreement. Such insurance shall comply with all applicable State laws. Contractor shall provide City with a certificate of insurance showing proof of insurance acceptable to City. Warranty. Terms and conditions of warranty must be stated on the proposal form. Payment. As arranged with the Director of Finance. Additional Information/Proposal Submittal. For additional information, contact Thomas Sc wa , Director of Finance, at 14) 824-7226. Submit proposals to Thomas Schwab, Director of Finance, City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92324. SUBMISSION AND AWARD It is intended to evaluate the proposals and award the bid on the basis of the best proposal, given the limited funds of the City. The hardware system award may be awarded to one vendor and the software system award to another vendor. Any or all proposals may be rejected or items deleted to stay within the City's budget allocation of $50,000. Final proposals must be submitted to the Director of Finance no later than 5 00 p.m., February 15, 1985. Evaluation and award of contract anticipated by February 28, 1985. • STAFF CRpITEM ( ) yppp ITEM NO - COUNCIL ITEM (1%) AGE Review APO FETING DATE: Date February 28, 1985 2/22/85 'UBJECT: Mid -year Budget ear to determine eview at mid -year and expenses. budget review revenues process includes to reflect The lete city budget ed to be revised estimates. The comp estimates our revised revenue d five months If protected report is a copy of actual an detailing to the staff rep seven months make a presentation Attached have been revised to reflect seven w}11 estimates the review the Finance appropriations. protected• For enditure aPP p line item osed changes. ustments to the exp are listed. the Prof proposed adt require adtustmeIts adtustments• Is a list of P which req the Also attached only those ato exp ain the JustifIcat'on for answered. For clarity made and any questions explanation will be will be presented A br ief of review of 1. our financial status Staff Recommends Council• EVENUE ESTIMATES AND EXPENDITURE AUTHORIZE MIDYEAR BUDGESTAFF REPORT AD OUSTMENTS FOR R AppROPRIATI ON AS OUTLINED IN THE • CITY OF GRAND TERRACE MID -YEAR BUDGET REVIEW FISCAL YEAR ESTIMATED REVENUE 1984-85 1984-85 ACTUAL PERCENT REVISED NUMBER TITLE ESTIMATED RECEIVED OF ESTIMATE 1/31/85 ESTIMATE 1/31/85 STORM DRAIN FUND 12-3120 Capital Improvemnt - Storm Drains 12,000 8,970 75% 10,000 PARK DEVELOPMENT FUND 13-3122 Capital Improvement - Parks 15,000 13,340 89% 14,000 13-3306 Roberti-Z'Berg Program (SB 174) 480 -0- 480 FUND TOTAL 15,480 13,340 86% 14,480 REVENUE SHARING FUND 15-3280 Federal Revenue Sharing 47,758 24,192 51% 48,600 GAS TAX FUND 16-3258 Gas Tax - 2106 39,818 21,358 54% 39,818 16- 3259 Gas Tax - 2107 79,914 41,975 53% 79,914 16-3250 Gas Tax - 2107.5 2,000 2,000 1003 2,000 GAS TAX FUND TOTAL 121,732 65,333 54% 121,732 TRAFFIC SAFETY FUND 17-3240 Vehicle Code Fines 6,000 1,235 21% 3,000 TRANSPORTATION DEVELOPMENT ACT FUND 18-3275 96,900 50,336 52% 96,900 Article 8a FEDERAL AID URBAN FUND 20-3231 F.A.U. 350,000 -0- 350,000 WASTEWATER DISPOSAL FUND 21-3114 Service Charge 285,000 189,812 67% 285,000 21-3115 Returned Checks Fee 50 12 24% 25 21-3116 Collection Fees 2,000 1,350 68% 2,000 21-3133 Sewer Connection Fees - G.T. 11,700 5,610 48% 8,000 WASTEWATER DISPOSAL FUND TOTAL 298,750 196,784 66% 295,025 TOTAL ALL FUNDS 2,798,361 1,262,194 45% 2,978,636 i 0 C I T Y O F G R AND T E R R A C E MID -YEAR BUDGET REVIEW FISCAL YEAR ESTIMATED REVENUE 1984-85 1984-85 ACTUAL PERCENT REVISED NUMBER TITLE ESTIMATED RECEIVED OF ESTIMATE 1/31/85 ESTIMATE 1/31/85 GENERAL FUND 10-3105 Plan Checking Fees 8,000 4,982 62% 8,000 10-3108 Public Works - Inspection Fees 1,200 5,145 429% 5,200 10-3130 CRA - City Services 40,825 20,413 50% 40,825 10-3131 CRA - Loan Payback 200,000 -0- 200,000 10-3132 CRA - Interest Income 228,000 108,751 48% 228,000 10-3139 Miscellaneous Revenue 1,000 486 49% 1,000 10-3171 Off -Highway Motor Vehicle 160 177 111% 177 10-3201 Secured Taxes, Current Year 581,809 300,494 52% 581,809 10-3 272 Unsecured Taxes, Current Year 27,081 16,379 60% 27,081 10-3203 Secured 8 Unsecured Taxes, P/Y 18,200 27,925 153% 40,000 10-3211 Sales and Use Tax 180,000 113,750 63% 180,000 10-3214 Franchise 74,500 7,245 10% 74,500 10-3215 Business License Tax 20,500 15,875 77% 20,500 10-3216 Business License Penalties 250 270 108% 300 10-3218 Real Property Transfer Tax 10,000 4,720 47% 8,000 10-3221 Recreation Programs 6,000 4,161 69% 6,000 10-320 Yard 3 Garage Sale Permits 200 76 38% 150 10-3228 Construction.Permits 25,000 23,815 95% 25,000 10-3241 Court Fines 500 7 1% 100 10-3242 Police Accident Reports 50 38 76% 60 10-3246 Investment Earnings 20,000 114,581 573% 180,000 10-3251 Rents 6,000 3,500 58% 6,000 10-3257 Motor Vehicle -in -Lieu Tax 219,485 121,893 56% 219,485 10-3252 Homeowners Property Tax Relief 31,837 10,255 32% 20,000 10-3253 Business Inventory Tax Relief 32,797 -0- 21,224 10-3257 Trailer Coach -in -Lieu Tax 5,750 -0- -0- 10-3258 Parking Citations 8,000 3,073 38% 5,500 10-3269 Cigarette Tax 19,397 11,867 61% 19,397 10-3271 Community Development Block Grant 40,700 50,220 123% 50,220 10-3272 'Traffic Control Device Inventory -0- -0- 10,500 10-3273 Cal -Trans Reimbursement -0- 1,000 1,000 10-3291 Subdivision Fees 5,000 13,103 252% 13,200 10-3292 Engineering Fees - Other 1,700 395 23% 750 10-3294 Sales, Maps 8 Publications 250 257 103% 400 10-3295 Sign Placement Permit 150 120 80% 150 10-3296 Candidate Filing Fees 400 595 149% 595 10-3297 Grand Terrace Planning 7,500 18,655 249% 19,000 10-3308 Ball Park Lights 2,500 1,386 55% 2,500 10-3309 Country Fair -0- 276 Z76 GENERAL FUND TOTAL 1,824,741 891,304 49% 2,016,899 STREET FUND 11-3121 Capital Improvement - Streets 25,000 19,670 79% 22,000 P C I T Y O F GRAN D TERRACE MID -YEAR BUDGET REVIEW FISCAL YEAR _ ADJUS1FENTS TO E)EPOITURE APPROPRIATIONS 1984 1984-85 PROPOSED REVISED TITLE APPROPRIATION ADJUSTMENT APPROPRIATION GENERAL FUND Dept CITY MANAGER 10-4120-110 Salaries 86,892 <20,000> 66,892 10-4120-139 Deferred Compensation 15,746 <4,000> 11,746 10-4120-140 Retirement 10,787 <7,000> 3,787 10-4120-700 City Wide Zone Change -0- 23,000 23,000 Dept CITY CLERK 10-4125-110 Salaries 58,545 <1,800> 56,745 10-4125-139 Deferred Compensation 10,615 <300> 10,315 10-4125-140 Retirement 7,272 <200> 7,072 10-4125-250 Professional Services 300 1,800 2,100 Dept CITY ENGINEER 10-4170-602 Codification 250 <250> -0- Dept BUILDING 3 SAFETY 10-4330-255 Building S Safety 35,000 3,000 38,000 Dept PLANNING 10-4370-255 Planning 37,500 10,000 47,500 Dept COMMUNITY CENTER PARKING LOT 10-4593-600 Project Engineering 7,487 <812> 6,675 Dept DRAINAGE - GAGE CANAL 10-4594-255 Contractual Services 4,600 <749> 3,851 WASTEWATER DISPOSAL FUND Dept WASTEWATER DISPOSAL - G.T. 21-4572-601 Engineering 1,500 1,000 2,500 TOTALS 276,494 3,689 280,183 �.R �'i * STAFF REPOR-1 C R A ITEM ( ) COUNCIL ITEM (XXA MEETING DATE: 2/28/85 AGENDA ITEM NO. SUBJECT: RED CURB IN FRONT OF CIVIC CENTER FUNDING REQUIRED _YX_ -- $400 00 NO FUNDING REQUIRED At the City Council meeting on February 14, 1985 this subject was removed from the agenda until further investigation could be made by the City Manager, the Director of Streets and Roads, Joe Kicak, Capt Bradford from the Sheriff's Department, and the Roads and Maintenance Director, Randy Anstine. On last Wednesday, February 20, the above group met with Lt Dennis O'Rourke standing in for Capt Bradford from the Sheriff's Department and the addition of Larry Wolff, Architect, and David Jones, Group W Cable, who videotaped the area with cars parked in front of Civic Center to demonstrate visibility problem The above group of people all agreed that traffic should enter on the West front drive- way of the Civic Center on Barton Road with a right-hand turn going toward the Palm Avenue Exit The other exit driveway bearing to the East and again to the North with a counterclockwise turn back to the East Barton Road Exit The above representatives felt there should be a double lane and two stop signs at this driveway exit The old City Hall building belonging to Mr Zampese has now been rented and traffic would be entering off Barton from the West and one stop sign is needed to stop that traffic The individuals could proceed North to the second stop sign, clearing them- selves to the West on Barton, but turning to the East on Barton for a right-hand turn only All agreed to the proposed markings and feel the curb in front of Civic Center should be marked red to prohibit parking on Barton Road, since there are ample spaces for parking in the Civic Center Parking Lot -- approximately 95 To prevent possible lawsuits from traffic to poor markings and/or traffic control it taken STAFF RECOMMENDS THAT entering and exiting from Civic Center due is recommended that the above action be 1. THE CURB IN FRONT OF CIVIC CENTER BETWEEN BOTH DRIVEWAYS ON BARTON ROAD BE MARKED RED AND MARKED WITH "NO PARKING" SIGNS 2 THAT WHITE ARROWS BE APPROPRIATELY MARKED SHOWING THE PROPER TRAFFIC CIRCULATION ENTERING FROM BARTON TO PALM AND COUNTERCLOCKWISE AROUND THE CIVIC CENTER TO THE EAST DRIVEWAY 3 THAT PROPER SIGNS BE PLACED AT THE EAST DRIVEWAY OF THE CIVIC CENTER SA t #3 s ' r ELF ' o 2 le a �j9 fo —� a� 8 ? 8 �a WAL 5 11 2e LAG FOLE5 c Cdhter:-,-� ^l•'qr-' i "x A .r :-r1i.1., r Y -�r� ` - -ter,-,.......A '*1 LO%4,Q OrrA2 A27 —° h C. �tDEwAi.� PA►�?�D W rw+d � �, �Y NA �u�1E �AY� I N FA%l NC f 41. uHit February 25, 1985 -TA C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE February 28, 1985 AGENDA ITEM NO. C— SUBJECT CALTRANS HAZARD ELIMINATION GRANT REQUEST FUNDING REQUIRED X NO FUNDING REQUIRED Staff is requesting Council authorization to apply for a grant via CALTRANS. Said grant, if approved, would consist of a 90 percent grant, with the City providing a 10 percent match. Funding tK-rough CALTRANS Hazard Elimination Program would be sought for the installation of raised pavement markers throughout the City. This project would allow the City to dispense with the need for annual street striping. Completion of this project would alleviate existing safety deficiencies relating to pavement markings. Total project costs are estimated to be $100,000.00. Hence, a total of $10,000 would be required by the City to meet our funding obligation. Funds for this project could be provided through our annual street budget. Staff Recommends that the Council AUTHORIZE STAFF TO APPLY FOR THE CALTRANS HAZARD ELIMINATION PROGRAM' GRANT IN THE AMOUNT OF $100,000 FOR THE INSTALLATION OF RAISED PAVEMENT MARKERS. RLA 7 K Date •-'2/22/35 STAFF REPORT C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: February 28, 1985 AGENDA ITEM NO. 5 ,D SUBJECT: TO APPOINT PROXY TO REPRESENT THE CITY ON MARCH 4, 1985, AT THE ANNUAL STOCKHOLDERS' MEETING OF RIVERSIDE HIGHLAND WATER CO FUNDING REQUIRED NO FUNDING REQUIRED XXX Riverside Highland Water Company will be electing their Board of Directors to serve for the ensuing year at their annual stockholders' meeting on March 14, 1985 at 23009 Washington Street, Colton, CA The City should appoint one of its members to attend this meeting and vote the City's 13 00 shares of stock for a replacement on the board created by the death of Ernie Oberschmidt STAFF RECOMMENDS THAT THE ABOVE MATTER BE DISCUSSED AND APPOINT A REPRESENTATIVE AS PROXY TO VOTE THE CITY'S SHARES OF CAPITAL STOCK OF THE RIVERSIDE HIGHLAND WATER COMPANY AND OTHER MATTERS AS IT DEEMS NECESSARY SEE ATTACHMENT OF SHARES SA t ;So Attachment (1) 4 CITY OF GRAND TERRACE SHARES CAPITAL STOCK OF RIVERSIDE HIGHLAND WATER CO #17143000 1 50 #06024000 10 00 #03012500 50 #17009000 50 #17156000 50 13 00 TOTAL SHARES y r &-r 1 C 7--2;F