04/11/1985_1
"j7;
CITY OF GRAND TERRACE
REGULAR COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS APRIL 11, 1985
GRAND TERRACE CIVIC CENTER 5.30 P.M.
22795 Barton Road
* Call to Order
* Invocation - Chaplain Samuel Geli, Loma Linda University Medical Center
* Pledge of Allegiance
* Roll Call
Staf f
CONVENE COMMUNITY REDEVELOPMENT AGENCY Recommendations
1. Approval of Minutes (3/14/85) (3/28/85) Approve
2. Approval of Check Register No. CRA041185 Approve
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL
1. Items to Add/Delete
2 PROCLAMATIONS
A. Earthquake Preparedness Week
B. Soil Conservation Month
C. General Federation of Women's Clubs Day
13. Civic Center Construction Status
j4. Approval of Minutes (3/7/85) (3/14/85)(3/28/85) Approve
i
'5. CONSENT CALENDAR
The following Consent Calendar items are
expected to be routine & non -controversial.
They will be acted upon by the Council at
one time without discussion. Any Council
,Member, Staff Member or Citizen may request
removal of an item from the Consent Calendar
for discussion.
A. Approval of Check Register No. 041185 Approve
B. Ratify 4/11/85 CRA Actions Approve
Council Action
L PLEASE DO NOT REMOVE ,COUNTER' COPY -
FROM INFORMATION COUNTER i
CJ
r41
UNCIL AGENDA
11/85 - Page 2 of 3
C. Reject Liability Claim No. 85-01
D. Authorize the City Manager and Finance
Director to Attend 1985 Legislative
Seminar in Sacramento on 5/2/85
E. Approve Time Extension for Tentative Parcel
Map 6868 for a Period of two years
16. PUBLIC PARTICIPATION
I7. ORAL REPORTS
A. Planning Commission
B. Parks & Recreation Committee
(1) City Management of Terrace Hills
Swimming Pool
(2) Baseball Lighting Subsidy -
Colton -Terrace Little League
C. Historical & Cultural Activities Committee
D. Crime Prevention Committee
E. Emergency Operations Committee
F. Economic Development Adhoc Committee
G. Police Chief
H. Fire Chief
I. City Engineer
J . City Attorney
K. City Manager
L. City Council
8. PUBLIC HEARINGS - 7 30 P.M.
Staff
Recommendations
Approve
Approve
Approve
A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt following
OF GRAND TERRACE, CA, AMENDING GRAND TERRACE Public Hearing
MUNICIPAL CODE, SECTION 10.16.020, RELATING
TO THE STORAGE OF COMMERCIAL VEHICLES
(Second Reading)
B. Appeal of Planning Commission Decision -
Specific Plan/Conditional Use Permit 85-2
(Chaparral Pines)
9. UNFINISHED BUSINESS
A. Professional Services RFP's
B. Council Chambers Public Use Policy
C. Property Survey/Potential Zoning -
Grand Terrace Rd. & Vista Grande
Council Action
_rw
COUNCIL AGENDA
4/11/85 - Page 3 of 3
10. NEW BUSINESS
Staff
Recommendations
Council Action
A. Library Lease Agreement
11. CLOSED SESSION
ADJOURN
THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE
HELD THURSDAY, APRIL 25, 1985, AT 5 30 P.M
AGENDA ITEM REQUESTS FOR THE 4/25/85 MEETING MUST
BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE
BY 12:00 NOON ON 4/17/85.
'PZt�DiNG CPA APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - MARCH 14, 1985
f APR 111985
CPA T NO /
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on March 14, 1985, at 5.39 p.m.
PRESENT. Hugh J. Grant, Chairman
Byron Matteson, Vice Chairman
Tony Petta
Barbara Pfennighausen
Dennis L. Evans
Seth Armstead, Executive Director
Thomas J. Schwab, Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT: None
MINUTES (2-14-85) (2-28-85)
CRA-85-11 Motion by Mrs. Pfennighausen, Second by Mr. Evans, ALL AYES to approve
the Minutes of February 14, 1985 as presented.
CRA-85-12 Motion by Mr. Evans, Second by Mrs. Pfennighausen, ALL AYES to approve
the Minutes of February 28, 1985 as presented.
CHECK REGISTER NO. CRA031485
CRA-85-13 Motion by Vice Chairman Matteson, Second by Chairman Grant, ALL AYES
to approve Check Register No. CRA031485 as presented.
Recess was called at 5 42 p.m. and reconvened at 7.23 p.m. into a
�o� nt session with the City Council.
ECONOMIC DEVELOPMENT ADHOC COMMITTEE
Mr. Jim Rigley, Interim Chairman, reviewed the Committee report on the
March 6 meeting which was distributed, advised future meetings will be
held the first Tuesday of each month at 6.30 p.m. in the Council
Chambers, a chairman will be elected at the next meeting on April 2.
Stated Finance Director Schwab presented a financial analysis on the
City at the March 6 meeting reflecting the City is presently in a weak
financial position, with expenditures anticipated to increase and
revenues to decrease.
Other information provided by Mr. Schwab indicates total residential
development of existing available land would not provide revenue to
offset the cost of additional required services, Stater Bros. Market,
Page 1 -
CRA - 3/14/85
the City's largest retail sales business, provides very little
revenue, since there is no sales tax on food. Mr. Rigley noted it is
imperative to attract commercial development to provide sales tax
revenue and to jealously guard the remaining commercial property in
the City, felt he would not have supported the General Plan Update
relative to the area along Mt. Vernon n/o Barton Road had he realized
the need for land for commercial development.
Mr. Rigley advised a resident questionnaire will be mailed with the
March Chamber of Commerce Newsletter to get an indication of the types
of commercial development desired, this information will then be
furnished to developers through coordination with the County's
Economic Development Department. Stated Joe White, San Bernardino
Economic Development Director, had advised funding will be required if
developers are to be contacted and questioned whether the committee
has a budget, requested that a $4,000 committee budget be established
for the remainder of the fiscal year, does not know how much funding
will be required. Noted he received a call from Dennis Cardoza
expressing an interest in selling 10 acres adjacent to the freeway;
will be in further contact with him on this matter.
CRA-85-14 Motion by Vice Chairman Matteson, Second by Chairman Grant to
authorize the transfer of $4,000 from CRA "Professional Services" to
establish a $4,000 budget for the Economic Development Adhoc Committee
for FY 1984-85.
Mr. Evans felt documentation justifying the amount requested and
confirmation that funding is available should be provided prior to
appropriation. Concurred with the need to attract commercial
development, questioned how Mr. Rigley felt area along Mt. Vernon n/o
Barton Road should be developed, whether he felt the City should have
a large amount of commercial development or should be compatible with
the City's size, and what area should be emphasized for commercial
development. _
Mr. Rigley felt it is too late to rezone the area on Mt. Vernon n/o
Barton Road, felt the density in that area should not exceed nine
units per acre, citing increased traffic problems and will not provide
sufficient revenue to furnish required City services. Stated the only
commercial areas are on Barton Road and the freeway area, not
suggesting a regional shopping center, but felt access could be
considered if commercial ventures are started in the freeway area;
felt the Terrace Plaza project might attract additional commercial
development in the Fire Station area. Doesn't know how much
commercial development the City will require, noted Mr. Schwab had
advised the City's reserve has been depleted since construction of the
Fire Station, felt revenue is needed to cover the budget and to build
up a reserve.
Roy Nix, 12173 Country Club Lane, stated he is very proud of the Civic
Center and Council Chambers, felt the present commercially -zoned
property is sufficient, but the present population and business base
is insufficient to attract commercial development, felt the General
Plan is well-balanced, and that the residential area between Canal and
Page 2 -
CRA - 3/14/85
a
Mt. Vernon, n/o of Barton Road, is necessary and will attract business
if properly developed.
Chairman Grant questioned and Treasurer Schwab confirmed the requested
funding is available, due to termination of the RSG Contract.
Mr. Petta declared a potential conflict of interest on this matter.
Motion No. CRA-85-14 carried 3-1-1, with Mr. Evans voting NOE and
Mr. Petta abstaining.
ADJOURN - the regular meeting adjourned at 7.55 p.m. The next regular
me t nie g will be held March 28, 1985 at 5 30 p.m.
Page 3 -
CRA - 3/14/85
Respectfully submitted,
Secre ry 61
APPROVED
Chairman
Fr-"r'111 " CPA APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - MARCH 28, 1985
APR 111985
CRA AGENDA ITEM NO.
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on March 28, 1985, at 5.35 p.m.
PRESENT. Hugh J. Grant, Chairman
Byron Matteson, Vice Chairman
Tony Petta
Barbara Pfennighausen
Dennis L. Evans
Seth Armstead, Executive Director
Thomas J. Schwab, Treasurer
Myrna Erway, Secretary
ABSENT. Ivan Hopkins, Attorney
DELETED AGENDA ITEM - Item No. 1 - Minutes of March 14, 1985.
CHECK REGISTER NO. CRA032885
CRA-85-15 Motion by Mrs. Pfennighausen, Second by Mr. Evans, ALL AYES to approve
Check Register No. CRA032885 as presented.
ADJOURN - The regular meeting adjourned at 5.38 p.m. The next regular
mew ng will be held April 11, 1985 at 5.30 p.m.
Respectfully submitted,
Secret
APPROVED.
airman
Page 1
CRA - 3/28/85
(1)
PENDING CRA APPROVAL
COMMUNITY REDEVELOPMENT AGENCY CRAAGENDA ITEM NO. ,
CITY OF GRAND TERRACE
APRIL 11, 1985 CHECK REGISTER NO CRA041185
CHECK
NUMBER OUTSTANDING DEMANDS AS OF APRIL 11, 1985
P1501 CITY OF GRAND TERRACE
PAYMENT ON PRINCIPAL OF LOAN
CITY SERVICES FOR 3rd QUARTER F/Y 84/85
INTEREST ON LOANS 3rd QUARTER F/Y 84/85
$200,000.00
10,206.25
58,125 68
TOTAL $268,331 93
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA.
�-
THOMAS SCHWAB
TREASURER
APR 11 1985
COUNCIL AGENDA ITEM # -2
radatilati-lan
Jr
EARTHQUAKE PREPAREDNESS WEEK
April 15-20, 1985
WHEREAS, there is a high likelihood that a catastrophic earthquake could
occur along the southern section of the San Andreas fault within the next thirty
years, and
WHEREAS, Governor George Deukmejian has proclaimed the week of April
15-20, 1985 as Earthquake Preparedness Week;
WHEREAS, emergency preparedness measures taken before, during, and after
a damaging earthquake could reduce loss of life and property, ease fears, and
lessen the confusion which follows, and
WHEREAS, the ability for residents of this City to safely survive and
quickly recover from a major earthquake is dependent on their level of
preparedness for an earthquake,
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, on
behalf of the City Council, do hereby proclaim April 15-20, 1985 as
"EARTHQUAKE PREPAREDNESS WEEK"
in the City of Grand Terrace, and call upon all residents and businesses to
actively participate in preparing for a damaging earthquake that could occur in
this area.
Mayor of tN Ci, ran race
and of the � ty C uncil thereof, -
This 11th day of April, 1985
APR 1 ? 05
WUNuIL AGENDA ITEM I
SOIL CONSERVATION MONTH
WHEREAS, April 1985 marks the 50th Anniversary of the Soil and Dater
Conservation Movement in the United States, ard
WHEREAS, we recognize that Caliifornia's soils need continuing protection
from soil loss through erosion, and
WHEREAS, the technical solutions needed to solve erosion problems are
known, and
WHEREAS, California's 122 Resource Conservation Districts have shown
strong leadership in promoting voluntary application of these known solutions on
the land, and
WHEREAS, Resource Conservation Districts need the support of public
agencies and the public at large, and
WHEREAS, the future of our nation depends upon the continued productivity
of California's soils, and
WHEREAS, the challenge as we begin the next half century of conservation
is to motivate voluntary application soil conservation measures through public
awareness and education, demonstrations, and technical assistance,
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, in
recognition of the establishment of April 1985 as Soil Conservation Month in
California, DO HEREBY PROCLAIM THE MONTH OF APRIL 1985 as
"SOIL CONSERVATION MONTH"
in the City of Grand Terrace.
Mayor —of e y o ran Terrace
and of the City ouncil thereof.
This 11th day of April, 1985
APR 11 1985
COUNCIL AGENDA ITEM 3 A G
GENERAL FEDERATION OF WOMEN'S CLUBS DAY
WHEREAS, the General Federation of Women's Clubs, founded in 1890, is the
only volunteer women's organization chartered by the United States Congress; and
WHEREAS, there are 12,500 affiliated Women's Clubs in the United States,
consisting of approximately 587,000 members, and
WHEREAS, its international organization consists of 10,000,000 members in
45 countries, and
WHEREAS, the General Federation of Women's Clubs' policy is directed
toward conservation, education, home life, legislation, international public and
community affairs, scholarships and arts and cultural interests, and
WHEREAS, the Grand Terrace Woman's Club has displayed to the citizens of
Grand Terrace evidence of these programs through community spirit and endless
contributions for the betterment of our community,
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, in
honor of the day established as "General Federation of Women's Clubs Day" and in
recognition of this organization's community involvement, DO HEREBY PROCLAIM
APRIL 24, 1985 as
'GENERAL FEDERATION OF WOMEN'S CLUBS DAY'
in the City of Grand Terrace.
L
Mayor of tN Ci and Terrace
and of the City Council thereof.
This 11th day of April, 1985
S
PENDING CITY
CITY OF GRAND TERRACE COUNCIL APPROVAL
COUNCIL MINUTES APR 111989
NCIC AGENDA 1TEh%1 g
ADJOURNED JOINT REGULAR MEETING - MARCH 7, 1985"
An adjourned joint regular meeting of the City Council with the Planning
Commission of the City of Grand Terrace was called to order in the Council
Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,
California, on March 7, 1985, at 7.05 p.m.
PRESENT.
Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, Planning Director
Myrna Erway, City Clerk
ABSENT:
Winifred Bartel, Commissioner
Sanford L. Collins, Chairman
Ray Munson, Vice -Chairman
John McDowell, Commissioner
William DeBenedet, Commissioner
Jerry Hawkinson, Commissioner
Norman Caouette, Commissioner
Vern Andress, Commissioner
Gerald Cole, Commissioner
Tim D. Serlet, Planning Staff
The meeting was opened with the Pledge of Allegiance, led by
Matteson.
Page 1 -
3/7/85
Mayor Pro Tem
Mayor Grant advised the joint meeting was requested by Councilwoman
Pfennighausen and Councilman Evans, with Council concurring, to
discuss various issues and policies.
Councilwoman Pfennighausen and Councilman Evans advised Council
recently attended an economic development seminar which recommended a
coordinated effort by Council Members and Planning Commissioners to
establish beneficial development goals for the City.
QUESTIONS POSED TO COMMISSION AND STAFF BY COUNCIL
Councilman Evans questioned the Commissioners- (1) What are your
conceptions of both residential and commercial development in Grand
Terrace? (2) Where do you envision the development occurring?
(3) Why are you a Commissioner in the community? (4) What have you
done toward furthering your developmental goals? Questioned Planning
Director Kicak and Planner Serlet regarding problems encountered with
Commissioners and requested they address the size of the Planning
Commission.
r%
Page 2 -
3/7/85
Mayor Pro Tem Matteson
anning Commissioners
assist.
RESPONSES
questioned what problems are incurred by the
in performing duties and how Council could
Chairman Collins stated he would prefer no additional development in
the City as evidenced by his voting record, recommended establishing
restrictive regulations in the Blue Mountain area by ordinance as soon
as possible, concerned proposals could soon be presented to develop
the hillside and there currently are no standards for development of
that area. The City paid a consultant, Gale Carr, who advised the
Planning Commission on commercially developing an area; he stressed
never to strip -zone, yet Barton Road has been strip -zoned for
commercial development. Relative to the controversial General Plan,
feels the City has the right to either change the General Plan or
leave it as it presently exists; criticized the manner in which
changes and revisions were referred back to the Commission during the
twenty or more meetings conducted on the General Plan Update; objected
to the Housing Element not being approved by the Commission. Feels
the City should take action to guarantee access across Gage Canal,
won't support high -density development of that area until this
occurs. Was a candidate for the first City Council, subsequently
accepted a request to serve on the Planning Committee. Stated one of
the City's major assets is an excellent school system, noted two of
the three schools are located in residential areas, but Grand Terrace
Elementary is unsuitably located in a commercial, high -traffic area,
recommended relocating Grand Terrace Elementary to a residential area
in the southern area of the City to further enhance the school system
and then commercially develop that site. Requested the Planning
Commission be notified of Council action on Planning Commission
decisions appealed to Council.
Commissioner McDowell felt it unfortunate the City failed in its
attempt to become a Charter City due to misleading statements
circulated that Council could raise taxes - noted Proposition 13
prohibited that, as he previously pointed out. The City will not
acquire needed revenue as a residential City, supports commercially
developing area adjacent to the freeway. Advised the Planning
Committee and Commission initiated ordinances for litter control,
property maintenance, and parking. Felt residential development will
have to be multiple dwellings in the northwest area of the City where
some excellent developers are proposing construction, will not support
ghetto development. He applied to serve on the Planning Committee and
was eventually appointed. Noted as Chairman of the previous Economic
Development Ad Hoc Committee, he worked toward a proposed shopping
mall in the freeway area.
Vice -Chairman Munson advised he became a Planning Commissioner because
e wanted to become involved in the City. His education in planning
came from other members and study at home - would like to become more
knowledgeable. Stated he was involved in most of the General Plan
Update, doesn't totally agree with it, would have liked more foresight
in the disputed R-3 area. Concurs with Chairman Collins relative to
v
Page 3 -
3/7/85
Gage Canal access with more than one entrance, would like a green belt
area east of Canal Street. Decisions are what the Commission feels
are right even though they know Council will overturn them. Requested
Council direction as to what it wants.
Commissioner DeBenedet stated he would have appreciated knowing the
purpose of the meeting to allow preparation, concurred with many of
Commissioner McDowell's statements, favors monitoring quality building
and beautification of the City - experience as a developer and
architect enables him to visualize architecture in advance and offers
opinions accordingly. Relative to R-3 zoning on Mt. Vernon north of
Barton Road, recommended the City take action to gain access across
Gage Canal so prospective developers can be advised of access
requirements in that area. Recommended additional joint meetings.
Commissioner Andress stated he became a Commissioner to contribute to
the Community. is concerned about beautification - opposes the ghetto
look, felt there was poor planning on the County's part on the two
main thoroughfares and doesn't want that to reoccur. Prefers a
semi -rural, bedroom community. Favored commercial development to
increase revenue within reason if it wouldn't change overall
appearance and living quality - felt growth has to be in the obvious
open areas. Felt the City needs proper blending of moderate and
high -cost housing. Has been outspoken regarding traffic flow, use of
school facilities, quality of affordable education, and not
overcrowding.
Commissioner Andress, with Commissioners DeBenedet and Munson
concurring, felt the Commission is often looked upon as a committee,
that it serves as the Council's whipping boys to ferret out little
problems and take the heat off Council, felt there is a need for more
cooperation and communication between the two bodies, felt the
Commission and the Council should never endorse each other's actions
entirely, requested Council direction on what it wants.
Commissioner Caouette advised he is a planner by profession and became
a Planning Commissioner to contribute his experience. Relative to
concept of development in Grand Terrace, sees more high -quality
residential environment; commercial development of the City is at a
disadvantage because of limited population which doesn't allow for
larger scale commercial development and tends to focus on local
service needs, concurs some strip -zoning has occurred on Barton Road,
which historically is a mistake creating clutter of signs, parking
problems, ingress and egress to main thoroughfares. Supports
commercial development adjacent to the freeway to take advantage of
people outside the City generating tax dollars otherwise escaping the
community, would require the City to develop infrastructure creating
good access to develop that area. Feels the City currently has too
much commercially -zoned property, this runs the risk of creating an
oversupply, making it too cheap to purchase commercial property which
results in a level of commercial development less than what the
standards should be for Grand Terrace. Stated his experience as a
Planning Commissioner dealing with the development process in Grand
Terrace has been frustrating, feels sometimes decisions have been made
�J
on some matters prior to being processed through the Commission.
Wants predictability and follow-through of the planning process by
adherence to the standards as established in the zoning code.
Developers should read the zoning code and take time to understand the
objectives and goals of the planning process and the General Plan
process, then should have some reasonable expectation of project
approval if it meets those standards. Recommended providing samples
to the developers indicating parking, landscaping and setback
requirements.
Feels there have been occasions when developers have hustled the City,
claiming failure if not allowed to do certain things. Concerned that
developers contact and involve Council when misunderstandings occur
between the developers and Planning Staff and request deviation from
the standards established by Council in the zoning ordinance,
understands the need for flexibility, but if Council doesn't support
Staff in the enforcement of the zoning ordinance, it doesn't do much
for the credibility and follow-through of the planning process, and
results in the Commission questioning why some projects are presented
with incomplete staffing and why they don't come close to meeting the
zoning ordinance requirements.
Commissioner Cole stated he is a long-time resident, became a Planning
ommissioner to become involved. Concerned about the growth and
manner of future development of the City. Favors planned commercial
development along the freeway. Is not opposed to high density
development if properly done. Traffic circulation on Mt. Vernon and
Barton Road are his concerns. Felt the Commission needs to give staff
stronger, more definite direction.
Commissioner Hawkinson stated the City has always impressed him; has
pride and sense of belonging; has served on ad hoc committees.
His conceptions are same as those expressed. Felt the City must make
the best balanced use of residential and commercial land available.
Felt the restrictions posed by the sign ordinances were too harsh and
deterred business. Noted he has years of financial management
experience, therefore, realizes need for increased revenue to enable
the City to provide residents with services and storm drains, also
felt there are potential problems with the water system. Felt traffic
is a big problem, citing the north entrance.
Commissioner Hawkinson, with Commissioner DeBenedet concurring,
recommended some of the developer's problems be resolved prior to
presentation to the Commission in order to shorten meeting time spent
on single items, recommended preparing a list of standards outlining
exact requirements for developers.
Planning Director Kicak, relative to incomplete packages presented to
the Commission, stated there are standards that staff tries to
enforce, regardless of who the applicant is, and those are generally
met prior to the matter going before the Commission, however, there
have been exceptions. As far as working with a large body, found no
problem working with five to nine Commissioners, felt a large group
is more difficult, but not suggesting size be reduced, since the
philosophy of Council was to get more citizens involved.
Page 4 - —
3/7/85
rt
Page 5 -
3/7/85
Tim Serlet, Planning Staff, felt that meeting only once a month breaks
the continuity between staff and the Commission. Felt the Planning
Commissioners should immediately advise staff if they feel the package
is incomplete - tries to expedite getting developers' projects before
the Commission, rather than making them wait another month, objects to
a developer accusing staff of delaying a project when in reality staff
is not, felt support of staff is needed.
Recess was called at 8.20 p.m and reconvened at 8.37 p.m. with all
members present.
Commissioner Caouette clarified that his previous statements should
not be construed as a criticism of staff, has spent many years as a
staff member dealing with the same situations confronting staff so is
aware of the many pitfalls, -and that the development process is
difficult. Feels the small size of Grand Terrace and having many
accessible bosses places staff in a difficult position, feels they do
a very good job and should be commended.
QUESTIONS POSED BY THE PLANNING COMMISSION TO COUNCIL:
Commissioner McDowell questioned Council as follows: (1) What is your
opinion of the various ordinances and your philosphy on enforcement of
property value maintenance? (2) What is your understanding and
philosophy on commercial development?
RESPONSES:
Mayor Grant stated his position is well publicized; felt commercial
development is of vital importance to the community, the City needs a
better tax base, felt the need for a well -planned access. Helping
existing businesses could increase sales tax. Ordinances are only as
good as their policy, the ability to enforce, and to the extent they
do not infringe on personal freedom and do not violate constitutional
rights. Regarding the sign ordinance, felt Council had been
overzealous in the past, which is being remedied. Felt it important
for a municipality to enforce good standards, felt there is need for
some improvement relative to property maintenance.
Councilman Evans referenced the recent Planning Commission meeting
which included a review of an applicant's apartment complex; noted the
Commission made reference to the developer going across Gage Canal but
never took positive action to clearly state that access across the
canal is necessary and advising staff that either the City or the
developer should take action to acquire that access, feels if this is
a requirement for approval of the project, it should be clearly
stated.
Relative to the concern for increased traffic in the area being
considered for multifamily development, stated his question would be
what kind of action is the community taking in addressing the problem,
or should the community expect a potential developer to bring in a
circulation element, felt the Commission should address this issue and
express its views.
Councilwoman Pfennighausen voiced support for enforcement of the
spirit of an ordinance, felt enforcement to the letter is
dictatorial. If an ordinance if difficult to enforce without
variances, it should be reviewed, suggested review of the zoning
ordinance. Felt any development should be serviceable and in scale to
the community. Never felt the proposed regional shopping mall was a
reality, Barton Road is at least the beginning and has immediate
access. Felt Council's attitude has discouraged development. Is
aware the Planning Commission labors over what is given them; feels
the planning process should be streamlined, had requested that a copy
of Cathedral City's flow chart be provided to see if the City could
implement a similar program.
Mavor Pro_ Tem Matteson favored having this type of meeting. felt
cooperation between staff and all working bodies is important;
recommended the Planning Commission develop procedures with staff.
Councilman Petta questioned the status of acauirina Gaqe Canal access,
feeling that needed to be resolved prior to establishing density in
that area. Mr. Kicak advised Gage Canal has denied all requests;
therefore, has contacted the City of Riverside, hoping for a more
positive response. Felt locations of crossings should be determined
before any further action, noted Council had previously indicated it
would proceed with condemnation if the matter results in a standstill.
Councilman Petta noted part of the area discussed as a possible new
school site is under consideration for a subdivision or a parcel map;
Requested, and received concurrence from Council and the Commissioners
to direct staff to research that area, with no commitments, if the
site is adequate, take steps to retain the land. It was recommended
other areas should also be explored.
City Attorney Hopkins stated action to acquire that site could pose a
potential problem if a developer is already requesting consideration
for development, such consideration would be on an impartial basis.
Councilman Petta felt the Planning Commission should make its own
decisions and Council should not interfere, when a matter comes to
Council, then Council can take appropriate action. Supported
enforcing property maintenance, if the problem is minor, enforcement
should be judicious. Felt it is Council's duty to provide a base to
generate sufficient revenue to provide adequate services for future
generations, felt Council will make proper decisions.
Councilman Evans felt City ordinances should be enforced but should
not be dictatorial, relative to property maintenance, the question is
how and who will determine whether businesses and residences meet the
requirements, regulations for property maintenance must be specific
and not open to interpretation. Feels Barton Road is the key to
commercial development and will open up other development. needs to be
improved from Mt. Vernon west to La Cadena, including the La Loma
Page 6 -
3/7/85
Hills area. Development must be controlled and compatible with the
size of the City, does not advocate large-scale commercial development
- feels proper development of Barton Road would provide sufficient tax
base. Feels information should be provided indicating what is needed
to provide the necessary services and infrastructure to serve as a
quaqe for the amount of commercial development. Feels a mutual
understanding is needed between the Planning Commission and Council
relative to the direction on commercial development; feels
well -planned development is needed, prepared to suggest to Council and
the Commission that the City explore a master plan for the community
that will create a major theme and marketing tool that can be used to
enhance any potential future development.
PUBLIC PARTICIPATION
Bob Keeney, 12139 Mt. Vernon. ouestioned why Area 12 was included with
Areas 10 and 11 when they involve completely different zones and
circumstances, felt it unfair, since they are attemptinq to downzone
from Commercial A-P to Medium Density Residential that would create
less traffic problems. As owner of property in Area 12 zoned A-P.
stated he had always been included in R-R. Residential.
The City Attorney noted that area was initially included in the mass
zone change and, because of the opposition. those having opposition
were returned to staff for further review and comments. In order to
expedite, they were returned in groups, felt the three Areas had
geographic proximity and common problems - there was no intent to
penalize.
John Mathews. 11733 Eton Drive. concurred with much of what had been
said, felt commercial development which would only serve the community
would be insufficient to produce needed sales tax revenue, questioned
that rationale.
Councilwoman Pfennighausen felt the meeting opened up communication
and both bodies should work in concert, felt a need for mutual goals,
control, and flexibility. Noted that problems posed 17 years ago if
Grand Terrace didn't incorporate have happened, with the surrounding
land being developed by Colton instead of the City, felt a lesson
should be learned. Recommended determining how manly and where
crossings are needed over Gage Canal and then proceed to acquire them.
noting the legal means. Recommended establishing development goals
and a plan so developers will know what the City wants. Felt high
interest rates create need for multifamily dwellings in the future.
Mayor Pro Tem Matteson recommended conducting a joint meeting at least
twice annually to discuss and resolve mutual problems.
Mayor Grant concurred the meeting was productive. Agreed with the
need to improve the tax base, would modify to an extent his position
if it meant acquiring revenue, felt the entire City should be explored
for economic development.
Page 7 -
3/7/85
L:
Page 8 -
3/7/85
ADJOURN - The Adjourned Joint Regular Meeting adjourned at 9:42 p.m.
The next Regular Meeting will be held March 14, 1985, at 5:30 p.m.
Respectfully submitted,
r 1
C i ty C�—� c
APPROVED.
Mayor -
'S
� �
t
PENDING CITY
CITY OF GRAND TERRACE COUNCIL APPROVAL.
COUNCIL MINUTES APR 11 1985
REGULAR MEETING - MARCH 14, 1985 GDUNCIL AGENDA ITEM ]I
A regular meeting of the City Council of the City of Grand Terrace was called to
order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on March 14, 1985, at 5 42 p.m.
PRESENT: Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT None
The meeting was opened with invocation by Reverend Lucille Hays, Grand Terrace
Assembly of God Church, followed by the Pledge of Allegiance led by Myrna Erway.
DELETED AGENDA ITEMS - 2 - So. Calif. Gas Co. Presentation; 5F -
Alcohol Permit for /29/85 wedding.
{ Y1
RIVERSIDE HIGHLAND WATER COMPANY
Allan Stover, newly -elected President of the water company, stated the
annual stockholders meeting was held this date, Mr. Dodson resigned
from the presidency after six years due to failing health. Ernie
Zampese has been elected as Vice President, and William McKeever as
Secretary/Treasurer. Mayor Grant congratulated the newly -elected
officers.
Councilwoman Pfennighausen advised she was assured at the meeting that
the company is preparing the capital improvement maintenance plan for
the underground water delivery system, with a report forthcoming in a
month, at that time it will be determined when the program will be
implemented after the cost and payment method is established. Was
also advised the matter of rotation of three director positions will
be resolved this year before the next election of board members. The
new budget is forthcoming in two months.
Councilman Petta advised he also attended the annual stockholders
meeting, feels the City's interests will be protected since two of the
three officers live in the City.
Page 1 -
3/14/85
CIVIC CENTER CONSTRUCTION
Architect's Field Report No. 53 was provided. City Manager Armstead
reported- (1) Cancelled March 6 walk-through and did not participate
in a walk-through today since the items on the punch list are
incomplete, opposes processing the Notice of Completion until all
corrections have been completed, (2) Driveway striping will be
completed March 15, (3) Painting the curbing red in front of the Civic
Center will be delayed until the curb has been repaired, (4) An
energy audit will be conducted. Councilwoman Pfennighausen
recommended securing the plate covering the light switch at the
speaker's podium.
MINUTES (2-14-85)
CC-85-56 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES
to approve the Minutes of February 14, 1985 as amended to reflect "the
property owners, the City and the utility companies should be
encouraged to put in improvements as an inducement to developers" on
Page 13, Paragraph 3.
CONSENT CALENDAR
CC-85-57 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES
to approve the following Consent Calendar items, with 5F deleted from
the agenda
A. Approval of Check Register No. 031485,
B. Ratify 3/14/85 CRA Action,
C. Authorize City Clerk to attend Annual CCAC Conf. in Oakland April
18-20, 19853
D. Authorize Mayor to execute contract renewal with San Bernardino
County for Chemical Weed Control (GTC 85-05),
E. Award & Authorize Mayor to execute contract to provide
hardware/software to Data Decisions -NCR for $50,829,
G. Determine that certain property is surplus to the needs of the
City & authorize City Manager and/or delegate to conduct a public
auction & to dispose of the property to the highest bidder on each
individual item of surplus property, and
H. RESOLUTION NO. 85-03 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACIE, CA, SUPPORTING THE CITY OF ADELANTO'S RIGHT
TO SELF-DETERMINATION.
PLANNING COMMISSION
Mayor Grant advised the Planning Commission Agenda for March 25 was
provided, felt the joint session on 3-7-85 was productive and looks
forward to additional joint meetings. Mayor Pro Tem Matteson stated
several Planning Commissioners have also indicated they felt the
meeting was productive, opened up communication channels and requested
additional joint meetings.
Page 2 -
3/14/85
School Sites - City Manager Armstead stated Council previously
indicated an interest in property for a school site which is on the
3-25 Planning Commission Agenda for tentative tract map approval.
Councilman Petta stated that was only one of several sites discussed,
recommended no interference in the process. Planning Director Kicak
requested a legal opinion of potential problems if the tentative tract
is approved. City Attorney Hopkins stated if the City should desire
to purchase that property, the only problem would be the increased
property value once it has been subdivided. Councilman Evans stated a
preference was indicated for that parcel at the joint meeting due to
its central location, questioned the suitability of the parcel
immediately to the east. Mr. Kicak stated Staff has not evaluated the
parcels at this time.
Mayor Pro Tem Matteson questioned and was advised possibly twelve
sites are available with suitability unknown at this time.
Councilwoman Pfennighausen voiced concern for availability of funding
to purchase a site. Mayor Pro Tem Matteson stated other options are
available, felt immediate action on this matter is imperative.
Councilman Petta, with Mayor Grant concurring, stated the developer
would be responsible for purchasing the site and building a new
school, the City can only hold the property in a manner satisfactory
to the property owner so the site will be available to a potential
developer. Mayor Grant stated Council concurs immediate action is
imperative. Mr. Kicak stated processing of the tentative tract map
will continue and other sites will be explored, the minimum time to
process a final tract map is approximately 2 1/2 to 3 months.
CRIME PREVENTION COMMITTEE
Committee Minutes of 1-21-85 were provided. Chairperson Susan
Crawford advised the Committee now has five members, the first Town
Meeting on Neighborhood Watch will be advertised to be held March 27
at 7 00 p.m. Responding to Councilman Petta's question on the status
of the Blue Mountain Wilderness Park Adhoc Committee, advised Mr. Kidd
is now indicating an unwillingness to donate acreage, further
investigation is forthcoming.
EMERGENCY OPERATIONS COMMITTEE
Committee Minutes of 1-10-85 and 2-21-85 were provided.
ECONOMIC DEVELOPMENT ADHOC COMMITTEE
A Committee Report dated 3-6-85 was provided. Mayor Pro Tem Matteson
reported the survey questionnaire was completed and was to be
delivered to the printer today for inclusion in the March Chamber of
Commerce Newsletter, encouraged citizen participation to provide the
committee with needed information.
Page 3 -
3/14/85
POLICE CHIEF REPORT
Capt. Jim Bradford advised the Crime Prevention Officer from Capt.
Schuyler's Division and Susan Crawford met with tenants in the Terrace
Mesa Apartments at Mt. Vernon and DeBerry last week since some
burglaries, primarily vehicular, have occurred in that area. Recently
two suspects were apprehended at that location in the progress of a
vehicular burglary.
FIRE CHIEF REPORT
City Manager Armstead advised a meeting will be held March 19 to
discuss the ISO rating. Data processing needs for the Fire Department
are currently being considered.
SCHOOL IMPACTION
Councilman Evans stated correspondence from the school district was
received January 24 objecting to the proposed Chaparral Pines
apartment project on the basis of school impaction, requested that the
school district be requested to provide documentation, to be made
available to Council and the Planning Commission, to substantiate the
concern for school impaction, since this could be a major concern
during the review process of other potential projects in that area.
Mayor Pro Tem Matteson stated this concern was not addressed when that
area was zoned R-3. Councilwoman Pfennighausen stated the burden is
on the school district to prove school impaction so the City can take
action to alleviate the situation, this information has repeatedly
been requested the past two years but never received.
City Attorney Hopkins advised staff can only request that a report be
forwarded to the City by the school district. Councilman Petta
disagreed with requesting a report, feeling the school district will
provide such a report if and when the need arises. Mayor Pro Tem
Matteson, Councilwoman Pfenm ghausen and Councilman Evans felt
obtaining advance information on school impaction is necessary to
enable the City to plan for future school expansion requirements
versus waiting to address the matter after impaction occurs.
CITY MANAGER REPORT
City Manager Armstead reported. (1) Leader Sandy Torre and Girl Scout
Troop #467 will conduct a tree planting ceremony at the Civic Center
March 16 at 2 00 p.m. to plant the Christmas tree they donated to the
City, (2) Provided information relative to public entity liability,
City Attorney feels the City's coverage is adequate, and (3) He and
Finance Director will attend Inland City Managers meeting relative to
overtime and compensatory time, will provide information as received.
Page 4 -
3/14/85
PARKS & RECREATION COMMITTEE
Chairman Dick Rollins reported there was no meeting since part of the
membership was attending a conference in Sacramento.
CITY COUNCIL REPORTS
Councilman Petta referenced information Council received relative to
Mrs. o urns telephone call that an article in the Sun indicates that
Grand Terrace is in the San Bernardino service area, yet Grand Terrace
is the only City that is required to pay foreign exchange rates for an
825 prefix, uncertain what can be done since previous City efforts on
this matter have failed, recommended staff investigation.
Recess at 6 38, reconvened at 7 02 p.m. with all present.
Mayor Pro Tem Matteson recommended and Council concurred that staff
develop a p anning ow chart similar to Cathedral City's.
Councilwoman Pfennighausen recommended formation of the two committees
shown on that flow chart.
CC-85-58 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta to limit
diesel truck parking to commercially -zoned areas only.
Councilwoman Pfennighausen questioned if this will prohibit trucks
from parking on private property, was advised the zoning code
prohibits commercial truck parking in residential zones. City
Attorney Hopkins read the Municipal Code sections on parking. Mayor
Pro Tem Matteson advised the intent of the motion is to eliminate
eight hours from Section 10.16.020. Councilwoman Pfennighausen
objected to prohibiting well -maintained trucks from parking in an area
which has a rural atmosphere. Motion No. CC-85-58 carried 4-1, with
Councilwoman Pfennighausen voting NOE.
Mayor Pro Tem Matteson requested authorization to attend a meeting in
Sacramento in April sponsored by the Inland Empire Chamber of Commerce
as a City representative to meet with legislators for a cost of $260.
CC-85-59 Motion by Mayor Grant, Second by Councilman Petta to authorize Mayor
Pro Tem Matteson to attend the meeting in Sacramento in April and
appropriate $350 from General Fund Balance to Account No. 10-4110-270.
Councilwoman Pfennighausen and Councilman Evans questioned if he would
attend as a Council or Chamber representative, since this is a
Chamber -sponsored function, Councilman Evans objected, noting Council
has many opportunities to attend seminars of this type. Mayor Pro Tem
Matteson stated he would represent the City as a Councilman,
representatives from all facets of the Cities attend, meet the
legislators individually and receive good input, will seek information
on the proposed revenue sharing cutbacks, feels cities must get
involved to ensure continuance of needed funding. Mayor Grant stated
he made the motion to authorize the trip, taking Mayor Pro Tem
Matteson at his word that he will represent the City.
Page 5 -
3/14/85
Motion No. CC-85-59 carried 3-2, with Councilwoman Pfennighausen and
Councilman Evans voting NOE.
Reconvene CRA - The Community Redevelopment Agency reconvened at 7 23
p.m. into a joint session with the City Council.
ECONOMIC DEVELOPMENT ADHOC COMMITTEE
Mr. Jim Rigley, Interim Chairman, reviewed the Committee report on the
March 6 meeting which was distributed, advised future meetings will be
held the first Tuesday of each month at 6 30 p.m. in the Council
Chambers, a chairman will be elected at the next meeting on April 2.
Stated Finance Director Schwab presented a financial analysis on the
City at the March 6 meeting reflecting the City is presently in a weak
financial position, with expenditures anticipated to increase and
revenues to decrease.
Other information provided by Mr. Schwab indicates total residential
development of existing available land would not provide revenue to
offset the cost of additional required services, Stater Bros. Market,
the City's largest retail sales business, provides very little
revenue, since there is no sales tax on food. Mr. Rigley noted it is
imperative to attract commercial development to provide sales tax
revenue and to jealously guard the remaining commercial property in
the City, felt he would not have supported the General Plan Update
relative to the area along Mt. Vernon n/o Barton Road had he realized
the need for land for commercial development.
Mr. Rigley advised a resident questionnaire will be mailed with the
March Chamber of Commerce Newsletter to get an indication of the types
of commercial development desired, this information will then be
furnished to developers through coordination with the County's
Economic Development Department. Stated Joe White, San Bernardino
Economic Development Director, had advised funding will be required if
developers are to be contacted and questioned whether the committee
has a budget, requested that a $4,000 committee budget be established
for the remainder of the fiscal year, does not know how much funding
will be required. Noted he received a call from Dennis Cardoza
expressing an interest in selling 10 acres adjacent to the freeway,
will be in further contact with him on this matter.
(CRA-85-14) Motion by Vice Chairman Matteson, Second by Chairman Grant to
authorize the transfer of $4,000 from CRA "Professional Services" to
establish a $4,000 budget for the Economic Development Adhoc Committee
for FY 1984-85.
Mr. Evans felt documentation justifying the amount requested and
confirmation that funding is available should be provided prior to
appropriation. Concurred with the need to attract commercial
development, questioned how Mr. Rigley felt area along Mt. Vernon n/o
Barton Road should be developed, whether he felt the City should have
a large amount of commercial development or should be compatible with
the City's size, and what area should be emphasized for commercial
development.
Page 6 -
3/14/85
Mr. Rigley felt it is too late to rezone the area on Mt. Vernon n/o
Barton Road, felt the density in that area should not exceed nine
units per acre, citing increased traffic problems and will not provide
sufficient revenue to furnish required City services. Stated the only
commercial areas are on Barton Road and the freeway area, not
suggesting a regional shopping center, but felt access could be
considered if commercial ventures are started in the freeway area,
felt the Terrace Plaza project might attract additional commercial
development in the Fire Station area. Doesn't know how much
commercial development the City will require, noted Mr. Schwab had
advised the City's reserve has been depleted since construction of the
Fire Station, felt revenue is needed to cover the budget and to build
up a reserve.
Roy Nix, 12173 Country Club Lane, stated he is very proud of the Civic
Center and Council Chambers, felt the present commercially -zoned
property is sufficient, but the present population and business base
is insufficient to attract commercial development; felt the General
Plan is well-balanced, and that the residential area between Canal and
Mt. Vernon, n/o of Barton Road, is necessary and will attract business
if properly developed.
Chairman Grant questioned and Treasurer Schwab confirmed the requested
funding is available, due to termination of the RSG Contract.
Mr. Petta declared a potential conflict of interest on this matter.
Motion No. CRA-85-14 carried 3-1-1, with Mr. Evans voting NOE and
Mr. Petta abstaining.
Adjourn CRA - The Community Redevelopment Agency adjourned at
7.55 p.m.
ORDINANCE NO. 88 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CA, AMENDING THE CITY OF GRAND TERRACE MUNICIPAL CODE,
CHAPTER 18.72, DEALING WITH SIGNS. (Second Reading)
City Attorney Hopkins read the title of the Ordinance, stated no
action was taken on the Chamber's request to expand the freeway zone
at the 2-28 meeting, the Chamber was unable to specify an area, since
the area must be specifically defined by either legal description or
by size and area, recommended adoption of the ordinance as proposed,
and processing variance requests through the Planning Commission.
Councilman Petta declared a potential conflict of interest on this
matter. Mayor Grant opened public hearing and closed public hearing,
receiving no public input.
CC-85-60 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to adopt
Ordinance No. 88 by title only carried 4-0, with Councilman Petta
abstaining.
Page 7 -
3/14/85
PRECISE ALIGNMENT - VIVIENDA AVENUE
City Engineer Kicak advised recent field surveys by the consultants
for Vivienda Avenue Bridge design revealed that the actual alignment
of the recorded right-of-way does not follow the existing Vivienda
improvements, a title company search indicates no changes to the
map recorded in 1894, the major existing problem is the street
improvements don't occupy the right-of-way as shown on the map and two
structures are located within the existing right-of-way, subsequent to
the construction of those structures the Board of Supervisors
authorized construction of Vivienda Bridge at its present location in
1912, which indicates the traveled way of Vivienda Avenue has existed
at its present location since at least 1912, establishing prescriptive
rights. Recommended establishing a precise alignment for the
right-of-way following the centerline of the existing improvements as
closely as possible, as outlined on Exhibit "B" of the Staff Report
dated March 6, 1985 on this subject.
Richard Titera, CM Engineering, subcontractor to the consultants on
this project, stated it is unnecessary to require the full 60-foot
right-of-way at this time, recommended establishing the precise
alignment and adding the additional right-of-way later - immaterial
whether that action is completed in 10-25 years. Noted it would be to
one property owner's advantage to dedicate the necessary right-of-way
since he is presently paying taxes on the other side of the street.
His firm is proceeding on the street improvement design and the bridge
pursuant to the schedule.
Responding to Mayor Pro Tem Matteson's question on cost differential
and whether any problems were foreseen if the City continues with the
right-of-way which presently exists, Mr. Titera advised locating the
bridge pursuant to the recorded right-of-way would require a bridge
3-4 times longer than the present one and going over existing
structures, since the present alignment has been used for
approximately 70 years, by prescriptive rights the City can stay
within that alignment, replace the bridge and not affect the property
owners.
Mayor Grant opened Public Hearing. Larry Halstead, 21894 Vivienda
Avenue, stated his residence, built in 1910, is one of the subject
structures, has discussed this matter with Mr. Kicak, supported staff
recommendation and requested the City take action to abandon the
right-of-way which goes through his house; questioned and was advised
no action can be taken to abandon the right-of-way at this meeting,
would require separate action, various resolutions and public
hearings. Mayor Grant closed Public Hearing.
CC-85-61 Motion by Councilman Petta, Second by Councilman Evans, ALL AYES to
adopt the precise alignment of Vivienda Avenue pursuant to Exhibit "B"
which will be formally incorporated into the official City records.
Page 8 -
3/14/85
COUNCIL REPORTS
Mayor Grant stated correspondence was received from the Governor's
Office 15icating Earthquake Preparedness Week will be observed April
15-20. Questioned the status of the stop sign in the area of Mr.
Arkebaur's home, was advised the stop sign has been received, awaiting
stenciling of the street. Mayor Grant questioned how often reports
are received from CCS, recalls no reports on that organization's
activities, noted the City is becoming cluttered, including the
shopping area, the Mt. Vernon area going down the hill is being used
as a dump site. Councilwoman Pfennighausen stated, relative to CCS,
that Ken Rinderhagen was removing developer signs at 2 30 a.m. which
had been placed illegally, requested that the deputies be advised of
this problem and requested to assist.
Mayor Grant encouraged attendance of the Civic Center Dedication
Ceremony to be held April 21 at 2:00 p.m., requested a report from the
Civic Center Dedication Committee, was advised the committee has been
working diligently, conducting regular meetings in preparation for the
ceremony; a slide program on the history of the City will be shown;
the dedication program is nearing completion for printing, Pastor Ray
Williams will conduct the invocation, souvenir City Logo pins have
been ordered and will be available for a $1.00 donation, the
commemorative Chamber Newsletter issue is to be published by April 1.
ADJOURN - The regular meeting adjourned at 8.29 p.m. The next regular
meeting will be held March 28, 1985 at 5 30 P.M.
Respectfully submitted,
C, ty Cl
APPROVED -
Mayor
Page 9 -
3/14/85 __
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - MARCH 28, 1985
PENDING CITY
COUNCIL APPROVAL
APR 111985
-CbUflC1M.(Pt
A regular meeting of the City Council of the City of Grand Terrace was called to
order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on March 28, 1985, at 5 38 p.m.
PRESENT: Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT None
The meeting was opened with invocation by Don Crawford, Southern California Gas
Company, followed by the Pledge of Allegiance, led by Councilwoman Pfennighausen.
J t h
SPECIAL PRESENTATIONS
Mayor Grant read and presented a Citizenship Award from the City and
the Crime Prevention Committee to Orville Hollstein, a mail carrier in
the City.
Sheriff Floyd Tidwell, San Bernardino County, presented a -
Distinguished Service Award to Orville Hollstein in appreciation for
outstanding service and dedicated law enforcement for providing
information to the Sheriff's Department which resulted in the arrest
and imprisonment of an individual responsible for 103 residential
burglaries, including 12 within the City.
Mayor Grant advised that a Certificate of Commendation from the City
was presented to Deputy Keith E. Larson on March 22 upon his
retirement from the San Bernardino County Sheriff's Department.
Mayor Grant read and presented a Proclamation designating the month of
April as "California Child Abuse Prevention Month" to Susan Crawford,
Chairperson of the Crime Prevention Committee.
DELETED AGENDA ITEM - Minutes of 3/7/85.
ADDED AGENDA ITEMS -- 1D - Resource Recovery Facility, 9D - Roberti
Z'berg Park Grant —Funds.
Page 1 -
3/28/85
Southern California Gas Com any Presentation - Donald Crawford, Inland
ivision District Manager, introduced im ing as the new District
Manager for this area and presented a status of the natural gas
industry, advised the Company is available to resolve any problems
which might occur and still provides many free services to the
residents.
CIVIC CENTER CONSTRUCTION BRIEFING
City Manager Armstead advised Item 5 on Architect's Field Report No.
53 should state that a safety switch was put on the podium and was not
disconnected.
Notice of Completion - Councilman Petta declared a potential conflict
of interest on this matter since he was named in the report.
Architect Larry Wolff stated at the time of substantial completion of
the Civic Center a punch list was established listing all
architectural, structural, mechanical and electrical deficiencies,
including comments from the City Engineer, which basically have been
corrected. Recommended filing the notice of completion, as required
by the contract documents and specifications. Realizes the City's
position relative to accepting final completion due to the
relationship with the contractor throughout the project due to
disagreements on some deficiencies. Agrees with the contents of the
City Manager's March 27 letter. In the event any or all deficiencies
remain after the 35-day period, recommended that he meet with the City
Manager and City Attorney to determine a reasonable value to correct
the remaining deficiencies, either by the general contractor or a
different contractor, to withhold that amount for each related
condition, and release the remaining retention monies.
Mayor Grant stated a distinction is being made between the notice of
completion and the release of retention funds, questioned what happens
to the retention monies after the 35 days. The City Manager stated
filing the notice of completion starts the 35-day period in which
liens can be filed against the contractor, the City is required to
withhold sufficient funds to honor those claims until resolved.
Sufficient funds will be retained to cover the cost of any
deficiencies not corrected. The performance bond will also remain in
effect for one year which is 100% of the total project.
City Attorney Hopkins advised the contract documents contain a
requirement that the contractor guarantee workmanship and materials
one year. The performance bond guarantees performance of the
contract, so any claim within the one-year period would be a potential
claim upon the performance bond.
Mayor Grant stated the notice of completion and non -release of
retention monies has more force than the performance bond because that
is immediate. The building is leaking and has locks that don't work
which must be fixed.
Page 2 -
3/28/85
,k
Councilwoman Pfennighausen thought an alarm button was planned for the
Finance area. Architect Wolff advised the contract documents provided
for the conduit and a push button which he understands the City has.
The telephone company is responsible for the wiring and installation.
The City Manager advised a similar device will be installed on the
Council Bias, concurred installation is not the architect's
responsibility.
Mayor Pro Tem Matteson thought the deficiencies could remain
indefinitely if all monies are released except the value of those
items. Thought the contractor would expedite completion of the
project if the funds are withheld.
Mayor Grant questioned and was advised staff's recommendation is to
file the notice of completion and retain funds if the deficiencies are
not completed. City Attorney Hopkins stated the contract documents
require a notice of completion to be filed when the project is
substantially complete. The architect indicated in a letter dated
March 14 to the contractor that in his opinion the contract is
substantially complete and the project is ready for filing the notice
of completion. If Council does not concur it may delay filing the
notice. The City Manager's letter recommends filing a conditional
notice of completion specifying the completion of deficiencies and to
retain sufficient monies to ensure completion of the deficiencies.
Recommended retaining ample funds as an incentive for completion.
Mayor Grant questioned who determines when the notice of completion is
no longer conditional. City Attorney Hopkins stated when Council
determines the conditions outlined by the City Manager have been met.
If the deficiencies are complete at the expiration of the 35 days the
funds will be released, the funds cannot be released prior to that
time. Mayor Grant stated the purpose of the conditional notice of
completion must be made clear to the contractor in writing.
CC-85-62 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant to file a
conditional notice of completion but don't release any funds until the
conditions listed in the City Manager's letter of March 27, 1985 are
met, carried 4-0, with Councilman Petta abstaining.
MINUTES (2/28/85)
CC-85-63 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve the Minutes of February 28, 1985, amended to reflect
100 hours of compensatory time on page 8 under the Mid -Year Budget
Review.
Page 3 -
3/28/85
CONSENT CALENDAR
CC-85-64 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve the following Consent Calendar Items
A. Check Register No. 032885,
B. Ratify 3/28/85 CRA Actions.
PUBLIC PARTICIPATION
Eileen Hodder, 22253 Van Buren, questioned if Council is considering
including the air conditioning of Terrace Hills Jr. High School in the
FY 1985/86 Budget. Council advised a decision cannot be made on this
matter until the upcoming Budget sessions are conducted. Councilwoman
Pfennighausen recommended the School District consider year -around
schools to make better use of the facilities.
COMMISSION/COMMITTEE REPORTS
Planning Commission - The April 1 Agenda and March 4 Minutes were
provided.
PARKS & RECREATION COMMITTEE
Chairman Dick Rollins reported. (1) No quorum at last meeting, (2)
Committee thinks the senior citizens exercise course should be located
on land to be donated by Griffin Development since the present park is
crowded and many senior citizens will not go into the park due to the
young groups present, (3) Present park is heavily used; new park site
will be needed.
Mayor Grant stated he would like a status summary on the problems at
the park with recommendations on what should be done and what Council
can do to make it a better park. Mr. Rollins stated problems exist in
every city, the City has better control of the park than many small
cities. Very little vandalism occurs in proportion to surrounding
cities. The problems are pretty well under control since the Sheriff
assists with closing the park at night. Thinks the rapid growth of
the City is creating problems, new residents don't seem to take care
of the park or drive as carefully; an educational program is needed.
Commended Jayne Ainsworth on the excellent job she is doing, stating
he thinks the City has one of the best recreation programs for a city
of its size.
Councilwoman Pfennighausen thought the exercise course would be for
the use of the entire community and the young people will not
necessarily stay away from the other area. Mayor Grant questioned and
was advised SCE now indicates it will retain Cage Park. It can be
scheduled for use by the public.
Page 4 -
3/28/85
ROBERTI-Z'BERG PARK GRANT FUNDING
RESOLUTION NO. 85-04 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CA, PROVING THE APPLICATION FOR GRANT FUNDS UNDER THE
ROBERTI-Z'BERG URBAN OPEN -SPACE AND RECREATION PROGRAM FOR ACQUISITION
OF EQUIPMENT FOR RECREATION TINY -TOT PRORAM AND ACQUISITION AND
INSTALLATION OF EXERCISE STATIONS FOR NEW CITY PARK.
The Staff Report indicated $4,000 would be used to augment
City -approved funds to purchase an exercise stations) and $749 would
be used to acquire furniture for the tiny -tot program.
Councilman Petta questioned if the grant funds could be used for other
projects other than those specified, questioned purchasing furniture
since it is available at the Community Center. Councilwoman
Pfennighausen concurred with the furniture purchase, noting using
folding chairs and large tables is a safety hazard for toddlers.
Councilman Petta, Councilwoman Pfennighausen and Councilman Evans
questioned purchasing the exercise course, since similar courses in
the area are seldom used. Councilwoman Pfennighausen and Councilman
Evans recommended attending the next Seniors' Meeting to ask them if
such a course would be used. Council questioned if the funds could be
used for other projects. Community Services Director Anstine stated
the funds must be committed within 30 days, recommended adopting the
Resolution submitted so it could be mailed to the State to encumber
the funding, then designating different uses for the funds at the next
meeting, if desired.
CC-85 65 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES
to adopt Resolution No. 85-04 and to approve the appropriation of
$1,080 from the Park Development Fund Balance to be transferred to
Line Item No. 13-4444-701, leaving a fund balance of $3,920.
CRIME PREVENTION COMMITTEE
Chairperson Susan Crawford reported (1) The first Town Meeting was
held March 27 in the Council Chambers, an excellent film on
Neighborhood Watch was shown, hopes to have better attendance at the
next meeting on April 17 at 7 00 p.m.; (2) Stated Clove cigarettes
being purchased by young people in the City are dangerous.
ECONOMIC DEVELOPMENT ADHOC COMMITTEE
Mayor Pro Tem Matteson stated questionnaires were mailed out in the
Chamber Newsletter, the next meeting is April 2. Tom Schwab,
reporting for Chairman Rigley, thanked United Safety Associates for
the use of the business reply permit for the questionnaires. City
Manager Armstead stated he has asked Mr. Schwab to see if the
Committee would be interested in locating possible school relocation
sites and to coordinate the matter with the school district.
Councilwoman Pfennighausen disagreed with this as a committee
function. Stated this matter should be related to the district site
Page 5 -
3/28/85
committee to look into potential school sites. Mayor Pro Tem Matteson
stated Staff was directed to consider potential school sites and
report back to Council.
CITY ATTORNEY REPORT
City Attorney Hopkins reported the following• (1) Noted the matter of
Gage Canal access was discussed during a Planning Commission Public
Hearing conducted March 25, since negotiations with Gage Canal and the
City of Riverside relative to acquiring access have been unsuccessful,
the City Manager directed the City Engineer and him to pursue
necessary procedures to acquire access. Information and the necessary
resolutions will soon be brought before Council for consideration.
Councilman Evans questioned realigning Canal Street. The City
Engineer stated once alignment is determined, they would proceed with
either the acquisition or condemnation to acquire only the portion
needed; however, all the roadway north of Newport is on Gage Canal
property. Noted he had suggested the City plan the circulation within
the triangular R-3 area, since the City is involved in planning of
property owned by several developers.
Mayor Pro Tem Matteson felt the City should not assume expense to
benefit the developer. Felt residents objected to R-3 zoning because
they foresaw traffic problems. Councilman Evans stated he was not
suggesting the City assume developer costs, felt if the developer
doesn't address the circulation of traffic in the Specific Plan
process, the City will have to determine where the streets will be.
Felt problems would exist whether zoning is R-1 or R-3.
Recessed at 7.16 p.m. and reconvened at 7.34 p.m. with all present.
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
City Engineer Kicak advised the two applications for CDBG Grant
funding are eligible projects. The two projects are a water system on
the northwest side in the vicinity of Vivienda, Burns, Maple and
Walnut Avenues, and bridge replacement across the Southern Pacific
Railroad on the western portion of Barton Road. The City is entitled
to approximately $90,000 for the next three-year funding cycle; recent
estimates indicate approximately $94,000 may be available. The
purpose of the Public Hearing is to receive community input on
projects which could be considered within the target area as defined
by HUD Requested project prioritization following Public Hearing.
The County Office of Community Development would like the cities to
consider projects in the initial year, 1985-86, which would encumber
all funding allocated to the cities under the entitlement through
1977-78.
Mr. Kicak stated 50% of the Barton Road bridge is located in Colton,
a field review was conducted with FHWA, Caltrans, local officials and
Page 6 -
3/28/85
Colton, Colton is interested in the project provided CDBG and city
funding is available for the local share of the cost. The estimated
cost is $860,000, with the local costs to be proportioned between the
two cities, the proposal is to construct a two-lane bridge.
Staff contacted all affected property owners on the water system, as
directed, requesting a response by March 15, five responses were
received, with four indicating an interest in participating and one
indicating no interest.
Mayor Pro Tem Matteson questioned if the bridge replacement could be
four -lane or constructed with the intent to widen it to four lanes in
the future. Mr. Kicak stated Caltrans thought the limitations, such
as an EIR, would eliminate the possibility of available funding during
this bridge replacement cycle. The major improvement would be the
vertical alignment. Any bridge can be widened. Cost is the factor.
Councilman Evans questioned and was advised a response has not been
received from Colton, felt the project should be four lanes and would
be beneficial to Colton since that area is industrially zoned.
Councilman Evans requested that the City Engineer prepare a list of
affected property owners in the water system area to allow personal
contact. Mayor Grant questioned and was advised there has been no
further contact with Supervisor Riordan, her staff has indicated
portions of the funding on those projects would be of high priority,
but no funds could be committed until the City has selected projects.
Mayor Grant opened Public Hearing, receiving no public input, Mayor
Grant closed Public Hearing.
CC-85-66 * Motion by Councilwoman Pfennighausen, Second by Councilman Petta, that
the fire protection and water system improvements receive first
priority, and the Barton Road bridge replacement as low -priority
number two, disagreeing with a two-lane bridge replacement.
Councilman Evans recommended actively pursuing a four -lane bridge
replacement by gathering all data and means of funding. Mr. Kicak
stated the City may be unable to take advantage of the present bridge
replacement funding if it insists upon a four -lane bridge. This
bridge was placed on a bridge replacement program while under County
jurisdiction. Staff has not actively pursued this funding.
Recommended requesting that Caltrans keep the bridge on the list and
asking what is needed to get the bridge widened to four lanes. Mayor
Pro Tem Matteson recommended proceeding with a two-lane bridge with
future widening to four lanes if a four -lane bridge is not feasible at
this time.
Mr. Kicak stated it is preferred but not mandatory to commit the
entire $90,000 at this time. The City could fund the entire cost of
$54,000 for the water system if desired. Other projects can be
identified later if funding is available.
Page 7 -
3/28/85
* Motion by Councilwoman Pfennighausen, Second by Councilman Petta to
amend Motion No. CC-85-66 to remove the Barton Road Bridge replacement
from the priority list and to only consider the fire protection and
water system improvements at this time.
In discussion it was clarified that the bridge or other projects can
be identified later for CDBG Grant funding, which would require the
same process of determining eligibility and conducting a public
hearing. It was also clarified that this Motion is adopting the water
system as a project and is not indicating that the City will pay the
full cost of $54,000 for that project. Motion No. CC-85-66, as
amended, carried, ALL AYES.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
AMENDING GRAND TERRACE MUNICIPAL CODE, SECTION 10.16.020, RELATING TO
THE STORAGE OF COMMERCIAL VEHICLES (First Reading)
City Attorney Hopkins read the Ordinance, stated it deletes the
provision for eight -hour parking, thereby prohibiting commercial
vehicles to park in residential areas except for loading or
unloading. Mayor Grant opened the meeting to public input. Dick
Rollins, 22700 DeBerry, recommended additional advertising of—ifiis
ordinance to ensure awareness throughout the community. James
Roberts, 22009 DeBerry, questioned and was advised commercia vehicles
are not prohibited from parking on private property.
Councilwoman Pfennighausen stated she was asked to read a letter
addressed to the City Council dated 3-28-85 from Vivian Aldrete, 12656
Michigan, indicating the many truck drivers living in the City must
park their vehicles where they can take care of them.
Councilman Evans questioned any truck drivers in the audience if there
is a reason why the trucks must be parked in residential areas in lieu
of a bigger location, the public did not respond. Mayor Pro Tem
Matteson stated he has received calls about trucks parked in front of
residents' homes, trucks can park in commercial areas, feels all
citizens must be given consideration.
CC-85-67 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES to approve first reading of the Ordinance amending
Section 10.16.020 of the Grand Terrace Municipal Code by title only.
RESOURCE RECOVERY FACILITY
Brian Esgate, IWA Engineering, introduced Jerry Wood who showed a
video cassette and made a presentation regarding a proposal to locate
a resource recovery facility in the City to accept trash from the
surrounding areas to be turned into energy. A similar facility is to
be located in Irwindale. Requested indication of Council support
prior to pursuing this project, since a feasibility study is costly
and community acceptance is necessary.
Page 8 -
3/28/85
Council questioned how much land would be needed and where the
facility would be located, impact, such as noise and traffic, on
surrounding area, any potential hazard of chemical mixtures with
pressurized containers being thrown in trash, the hours of plant
operation, potential revenue to City, potential trash litter problems
in the City with so many refuse trucks coming into the City, whether
this proposal has been presented to other cities; whether any funding
would be required of the City, and how such a facility would affect
the City'a image.
In response to Council questions, stated the facility would be a
source of revenue for the City, estimated 1.6 million the first year,
and possibility of $3,000,000 by end of year 2,000, Irwindale will
participate in revenue sharing after a few years; is also getting a
new freeway offramp so refuse trucks will be able to go directly to
the facility, which is being paid for by the developer; could propose
the same for Grand Terrace. The refuse would not be presorted, all
activities would be conducted in an enclosed area, and there would be
no hazardous waste or air pollution. There are no similar facilities
in the area; Irwindale representatives went to Ft. Lauderdale, Florida
to view a facility. The facility would require approximately 20 acres
near the SCE facility.
Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to give
no further consideration to the proposal to locate a resource recovery
facility in the City failed 2-3, with Mayor Pro Tem Matteson and
Councilman Petta voting AYE. Mayor Grant clarified the purpose of his
NOE vote is to ascertain more information prior to making a final
determination and does not indicate approval of the project.
Councilwoman Pfennighausen recommended that similar presentations be
made to organizations within the community.
Recessed at 9.38 p.m. and reconvened at 9:51 p.m. with all present.
CITY ATTORNEY REPORT (continued)
Arbitration - Further consideration of this matter has been continued
to May 24.
CITY MANAGER REPORT
He and the Finance Director attended an American Money Management
Market Forum March 22, attended TAC Committee Meeting; will provide a
decision on overtime and compensatory time to the City Attorney for
a written opinion.
COUNCIL REPORTS
Councilman Petta (1) Questioned an
signa t. or ernon is in progress
Road will be included in
letter from Phil Wagner
about trees, questioned
Page 9 -
3/28/85
the Barton
relative to
if this has
d
was advised work on the left -turn
and that the bots dots on Barton
Road Project, (2) Referenced a
his controvery with Wilden Pump
been resolved. City Engineer
Kicak stated the minutes of the previous Council meeting on this
matter were forwarded to Wilden Pump requesting that the work be
initiated, has communicated with both parties in writing, has no
authority to force resolution of the problem. Mayor Pro Tem Matteson
and Councilwoman Pfennighausen stated Mr Tuck advised them Wilden
Pump previously gave Mr. Wagner $600 to stucco or paint his wall, Mr.
Wagner kept the money but did not rennovate the wall.
Councilman Evans (1) Questioned and was advised alternatives for
zoning of property in the area of Vista Grande Way and Grand Terrace
Road will be on the next agenda, (2) Referenced the 2-14-85 Minutes
and questioned whether information has been obtained relative to the
use of 1984 private activity bonds for a storm drain project, was
advised staff is awaiting a determination of uses for these funds.
(3) Referenced a New Jersey news article stating an appeals court
ruled an employer can be held liable if an employee gets drunk at an
office party, the article further advised cities not only should be
concerned about employee functions but public functions held in
city -owned facilities, requested the City Attorney's opinion on this
relative to the City allowing alcohol in the Community Room. City
Attorney Hopkins concurred the City could be liable if employees were
allowed to have office parties involving alcohol, would need to review
the referenced opinion prior to stating an opinion as to the
applicability of the simple use of city -owned facilities by
third -party groups.
(4) Attended a seminar in Irvine involving disciplinary actions
primarily for fire and law enforcement personnel, but also applicable
to public employees, questioned the City's current policy on grievance
procedures relative to protecting the City against future liability
and its adherence to case rules relative to discipline and who has the
ultimate responsibility for decisions on these matters. City
Attorney Hopkins stated he doesn't know if there is ever a way to
write a policy to eliminate the possibility of future liability;
stated the City's current policy was taken from the San Bernardino
County personnel rules and does comply.
(5) Councilman Evans stated the next item concerns the City Engineer
and City Attorney positions, and that what he is proposing does not
reflect on the type of services presently being provided. Has been
reviewing the procedures for hiring and the costs for these two
positions. Thought, with the continual review of budget and the
opportunity of saving money, possibly this would be a good time to
make sure the City is getting all it is paying for, there might be
other city attorneys or city engineers in that field that could
provide the same service a little cheaper, questioned whether RFP's
should be circulated and exploring the possibility of a contract
specifying a definite time period, such as three years, rather than an
open-end agreement.
Mayor Grant stated Council has always made an effort to consider
public agencies and private firms for contractual services, including
Page 10 -
3/28/85
law enforcement, thinks everybody would support looking for the best
service at the least cost. Council has always considered the relative
value of the two incumbent contractors, has looked at the quality of
service and percent of increases in cost each year, doesn't think they
have been out of line with other increases, noted the increases each
year in the law enforcement services, the City is receiving good
service. Thinks the procedures followed have been equitable and free
from favoritism.
Councilman Petta stated proposals have been received over the years
for city engineer, none of which made Council want to consider a
change. The City Engineer has requested and received one raise since
incorporation. Thinks the City has the best engineering service for
the lowest possible cost. Is not aware of receiving proposals for
city attorneys, present individual provided satisfactory legal service
since prior to incorporation and cost seems to be satisfactory. City
Attorney Hopkins advised his rates have increased $5.00 per hour since
incorporation.
Councilman Evans thought everyone should be given the opportunity to
submit bids for review to ensure the lowest cost for services. Noted
RFP's were originally circulated for the city engineer but not for the
city attorney or planning services. Mayor Pro Tem Matteson disagreed
with circulating RFP's unless there is a specific problem, stated less
isn't always the best, there is a loss of value in continuity having
contractual staff that have been working on the same job, are aware of
the history, know a lot of previous problems and can handle new ones
based on experience. Councilman Petta concurred, stating the City
Engineer, through involvement with the sewer project, thoroughly knows
all aspects of the City. The City Attorney also knows the City
thoroughly, and due to expert advise has kept the City out of
lawsuits, does not want to change something that has a proven record.
Mayor Grant stated he concurs with Mayor Pro Tem Matteson and
Councilman Petta relative to satisfaction with quality of service
being provided and that sometimes the most responsive is not the
lowest cost or the best. Concurs with Councilman Evans that the City
must always consider proper procedure in terms of getting the best for
the dollar. Councilwoman Pfennighausen stated since the dollar is
becoming tighter the City must keep avenues open, does not question
the present quality of service, questions contracting for planning
services vs performing this function in-house. Requested that
comparative figures of contracting for planning vs planning costs when
they were performed in-house be provided prior to budget sessions so
Council can evaluate whether this function should be contracted or
performed in-house.
Councilman Evans questioned if the Mayor would be opposed to sending
out RFP's for those services prior to budget sessions. Mayor Grant
stated he would not be opposed, the City needs to know what it can
afford prior to circulating RFP's so it should be part of the budget
process, until proven otherwise, is satisfied with present services,
this would be part of the Finance Director's responsibility under
Page 11 -
3/28/85
supervision of the City Manager to provide Council with needed
information to formulate the FY 1985-86 Budget.
Councilwoman Pfennighausen stated she recently learned that each
prospective occupant o a commercial manufacturing park presently
being developed in an M-R Zone on Barton Road is required to get a
conditional use permit prior to occupancy. After discussion with the
City Attorney he wrote a letter dated March 14, 1985 outlining the
procedures to change the requirements. Requested that the Planning
Department provide information on compatible uses within a
consolidated area and prepare the information required to be presented
to the Planning Commission for consideration of amending the M-R
Zoning restrictions.
Alcoholic Beverages - City Attorney Hopkins stated it is difficult to
try to apply a ew Jersey decision to California law. It is
conceivable there could be some liability attached to some of the
joint and several liability under California law in the event the City
was found to be negligent in not providing proper supervision.
CC-85-68 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
rescind previous Council action permitting the use of alcoholic
beverages in any City facility.
Councilman Petta questioned prohibiting light alcoholic beverages such
as wine or champagne to be served for weddings, since a guard is
required to be present and it requires Council approval. Councilman
Evans stated you are liable if you allow alcohol on the premises.
City Attorney Hopkins advised to say we would be liable because
somebody used our facility doesn't attach liability, negligence would
have to be shown on the part of the City. Mayor Pro Tem Matteson
disagreed with prohibiting alcoholic beverages based on a New Jersey
decision, particularly since negligence must be proven. Mayor Grant
stated he has always opposed the use of alcoholic beverages in public
facilities. Motion No. CC-85-68 carried 3-2, with Mayor Pro Tem
Matteson and Councilman Petta voting NOE.
Mayor Grant reported (1) He and Councilwoman Pfennighausen attended
the dedication ceremony of the Praise Fellowship Foursquare Church,
(2) Referenced previous discussion regarding obtaining the best
service at the lowest possible cost, requested that Staff investigate
not only planning, engineering and legal services, but also law
enforcement, animal control, weed abatement, printing and other
services required by the City to provide the necessary data to Council
for consideration during the budget process. Noted there are some
instances in which sole source can be legally justified.
SCAG BUDGET
Finance Director Schwab advised the SCAG Executive Committee has
recommended a $225,000 budget for next fiscal year. The City's share,
based on population, for continued membership is to increase by $40.00
to $222. Recommended approval since many services are provided by
this organization.
Page 12 -
3/28/85
CC-85-69 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES
to approve continuing membership in SCAG for $222.00.
PUBLIC USE POLICY - COUNCIL CHAMBERS/CONFERENCE ROOM
City Manager Armstead reviewed the Staff Report on this subject,
recommended that the Council Chambers and Conference Room be used only
for Council and Planning Commission meetings, unless directed by
Council for specific functions, due to costs in manpower, utilities,
risk insurance and maintenance/repair costs of specialized equipment.
Councilwoman Pfennighausen stated the public has been promised that
over 50% of the building is for public use, felt the Council Chambers
could be used for seminars and for Saturday morning movie programs for
young people, a town hall meeting was held there. Would have voted
against construction of the building if there had been indication the
facility would only be used 3-4 times a month. Other meeting
facilities are already heavily used. Concurs the equipment is
expensive and requires supervision. Thinks groups other than
non-profit groups should be required to pay for the use of the
facilities. The facility was designed for public use and should be
used as such.
Councilman Petta concurred and supported staff recommendation. Stated
the recommendation does not say no one else can use the facility, it
says we must have control over the Council Chambers. If the equipment
is not properly supervised it will cost thousands of dollars to
repair. The meeting room was built for public use. If Council feels
it is appropriate for certain groups to use the facility, it is within
the control of Council.
Councilman Evans concurred with Councilwoman Pfennighausen's
statements.
CC-85-70A Motion by Councilman Evans, Second by Councilwoman Pfennighausen to
reject Staff's recommendations pertaining to the use of the Council
Chambers for meetings.
Mayor Grant stated the main issue is to what extent can the City
afford to have staff supervise the Council Chambers. Wants it to grow
old with grace, but not overnight, since the construction costs were
extensive. Concurs the facility was intended for public use to the
maximum extent possible. Wanted a staff report prepared which would
allow Council to decide what to do, would have preferred a
modification of the staff recommendation.
CC-85-70B Motion by Mayor Grant, Second by Councilman Petta to amend Motion No.
CC-85-70A to have staff prepare a report for Council showing the
feasibility or probability of providing staff services to the Council
Chambers during its use. Mayor Grant clarified the intent of his
Motion is that he wants the matter resolved, but doesn't think
sufficient choices were provided. Informal discussions with staff
Page 13 -
3/28/85
r
Page 14 -
3/28/85
indicated it would be physically impossible to have staff available
due to the cost in terms of overtime. Wants the building for public
use but thinks supervision of the delicate equipment is needed.
Councilman Petta stated the heating and air conditioning should not be
turned on to accommodate a small group of people. A smaller room
should be used for those purposes.
The Motion to amend, Motion No. CC-85-70B, carried 4-1, with
Councilman Evans voting NOE. Motion No. CC-85-70A, as amended,
carried 4-1, with Councilman Evans voting NOE.
Judy Rinderhagen, 12738 Wilmac, stated she would liked to have spoken
prior to Council voting on this matter. Resents not being trusted as
a citizen within the building. Has been told this is a public
facility for the citizens of Grand Terrace. Concurs some control is
needed. Resents the public not being asked questions before voting.
Mayor Grant stated he saw no indication that she desired to speak.
CLOSED SESSION
Council recessed to Closed Session at 11 40 p.m. to discuss personnel
matters, with City Manager Armstead and City Attorney Hopkins in
attendance.
RECONVENE - The regular meeting reconvened at 12.15 a.m. with all
members present. Mayor Grant announced Council met in closed session
to discuss personnel matters and administrative procedures, with no
decisions made.
ADJOURN.- The regular meeting adjourned at 12 16 a.m. The next
regular meeting will be held April 11, 1985 at 5 30 p.m.
Respectfully submitted,
City Cjfi rc
APPROVED
Mayor
-NDING CITY
COUNCIL APPROVAL
I;,tAo40 TtRRACE
EMAND/WARRANT REGISTER NO 85-101
PAYEE
DETAIL OF DEMANDS PRESENTED
DESCRIPTION
ACCOUNT CHG D
ACA4A CORPOtRATION
PLAN.PORTFOLIO/T—CARD
10-4808-220
RACK
ACCENT PRINT & DESIGN
INVITATIONS/DEDICATION
10-4190-220
ENVELOPES,NOTICES
21-4572-210
ACCURATE JANITOR SERVICES,IP
MAINT.C/C 3/85
10-4180-255
ADAIR PHOTOGRAPHY
PHOTO,EVANS,MATTESON
10-4110-220
ALL OCCASION AWARDS
RIBBON —BOW FOR DEDICATIOPI0-4190-220
RIBBONS FOR DED. (H&CC)
10-4804-220
ARROWHEAD UNITED WAY
EMP.CONTRI9.P/R END.3/22
10-2172-000
AT&T INFORMATION SYSTEMS
RENT PHONE 3/85 EOC
10-4190-235
BASTANCHURY BOTTLED WATER
BOTTLED 'WATER C/C
10-4190-238
P_MYLESS STATIONERS
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
10-4110-210
10-4120-210
10-4125-210
10-4140-210
10-4140-210
10-4140-210
10-4180-210
10-4180-210
Wlfk w GENDA ITEM' i 5' A
CHECK REGISTER NO. 041185
PAGE NO
DATE
INV NO I AMOUNT
31223 1
4626
4627
02959
111587:
2641
2641
2641
2641
4431
2643
2641
4431
475.001
11b.601
469.96
911.001
180.20
36.52
5.75
19.00
WARRANT CHECK
WRITTEN
NO AMOUNT
1302 u75.OL
13024 58E.5c
13025 911.00
13024 180.2U
P4261 42.27
P427d 19.0(
2.68 1302'
62.50 1302+
9.46
49.10
18.75
23.89
19.84
8.27
12.85
9.54
2.6<
62.5;i
GRAND TERRACE
DEMAND/WARRANT REGISTER NO 85-101
PAGE NO
DATE 04/11/a5
;HER
0
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
OFFICE SUPPLIES
10-4180-210
2643
2.29
OFFICE SUPPLIES
21-4572-210
2641
26.14
13029
18C.1=
CITY CLERKS ASSOC./CALIF.
REG.CC CONF.4/8,ERWAY
10-4125-270
135.00
P4255
135.G%"
CALIF. MUNICIPAL TREASURERS
REG.CMTA MEET.4/lO,SETH
10-4120-270
12.00
-
REG.CMTA MEET.4/10,TOM
10-4140-270
12.00
P4257
24.0(
CALIFORNIA TAX FOUNDATION
"RESEARCH ARM OF CAL TAX"10-4110-210
10.00
13030
10.0(
COLTON, CITY OF
COPY OF GEN.PLAN (COLTON)10-4110-220
18.00
P4262
18.0(
COLTON UNIFIED SCHOOL DISTRI
SQUARE DANCE 3/9/85
10-4430-242
60.00
SQUARE DANCE 3/2/85
10-4430-242
60.00
13031
120.0(
COMPLETE BUSINESS SYSTEMS
COPIER RENT.3/85 (LARGE)
10-4190-240
5200
414.46
13032
414.4E
COPY LINE CORP.
FINAL BILL.LARGE RICOH C
10-4190-240
10318
524.70
CREDIT OIJ COPIER
10-4190-240
12065
384.78
REMOVE RICOH COPIER
10-4190-240
12142
209.39
13033
34C.3;
DEEP STEAM CARPET CLEANERS
CLEAN CARPET BLDG.92
10-4180-245
3215
67.00
13034
67.01
DEMCO SUPPLY,INC.
t'AP FOLDERS
10-4180-210
40490
107.23
13035
107.2
GRAAD TERRACE PAGE NO
DEMAND/WARRANT REGISTER NO 65-1 71 DATE 0 4 / 1 1 / eic
o ER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
EASTERDAY SUPPLY COMPANY
TRASH LIFERS C/C
10-4180-245
146411
63.24
13036
63.24
VYRNA ER'NAY
CCA MEET 3/14 ER114AY
10-4125-270
36.00
LCC MEET.3/21 ERIllAY
10-4125-270
16.50
LOCAL MILEAGE,ERAAY
10-4125-271
7.00
13037
59.51
GRAND TERRACE AREA
NEASLETTER 4TH OUART.DIST10-4190-221
5352.20
P4259
5352.2C
ALEXANDER GRANT 8 COMPANY
UPS CHARGE COMP.PRINTOUTS10-4140-210
04165
11.13
COMP.SVCS. 3/85
10-4140-255
04165
1140.00
LABELS
10-4190-210
03177
136.85
UPS CHARGE COMP.PRINTOUTS21-4572-210
04165
11.13
COMP.SVCS. 3/85
21-4572-255
04165
240.00
13038
1539.13
HYDREX PEST CONTROL CO.
PEST CONTROL 3/85 C/C
10-4180-245
1970SB
42.00
13039
42.0(
IPS SERVICES INCORPORATED
STREET SiVEEP.3/15/85
18-4908-255
1330
260.55
STREET SNEEP.3/12/85
18-4908-255
1331
344.12
STREET S�%EEP.3/19/85
18-4908-255
1450
270.38
STREET S4EEP.3/26/85
18-4908-255
1481
393.28
13040
1268.3.
KICAK & ASSOCIATES
ENG.SVCS.2/18-3/17/85
10-4120-601
1658.50
EvG.SVCS.2/18-3/17/85
10-4120-700
164.00
FRIG.SVCS.2/18-3/17/85
10-4170-250
1586.30
EvG.SVCS.2/18-3/17/85
10-4170-255
698.52
ENG.SVCS.2/13-3/17/85
10-4330-255
3359.55
E`iG.SVCS.2/13-3/17/85
lu-4370-255
5676.40
ENG.SVCS.2/18-3/17/95
10-4594-600
287.75
ENG.SVCS.2/18-3/17/85
10-4610-255
1800.80
ENIG.SVCS.2/18-3/17/95
lo-4Q30-600
279.00
GiiANO TERRACE
DEMAND/WARRANT REGISTER NO 85-101
PAGE NO
DATE 04/11/�51
HER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
ENG.SVCS.2/18-3/17/85
1-4572-601
14.20
P4267
1552!.0a
EAGUE OF CALIFORNIA CITIES
REG.AORKSHOP LCC 4/17,EVA10-4110-270
70.00
P4266
70.00
IRGIL LIVELY
CROSS.GUARD 3/18-3/29/85
17-4910-250
159.00
13041
159.00
NATIONAL SANITARY SUPPLY CO.
JANITORIAL SUPPLIES,R/R P10-4430-245
940436
42.24
13042
42.24
NAZAREK,HARPER,HOPKINS &
LEGAL SERVICES 2/85
10-4160-250
2449.55
13043
2449.55
PACIFIC BELL
C/C PHONE 3/85
10-4190-235
787.23
EOC PHONE 3/85
10-4190-235
29.67
13044
816.9d
PETRA ENTERPRISES
NAPKINS/OEDICATION
10-4190-220
4855
36.68
13045
36.6E
PEOPLE HELPERS INC
REC.SERVICES 3/16-3/31/8510-4430-250
1823.89
13046
1823.8c
VIC PFEN►vIGHAUSEN
SUPPLIES/GENERATOR/RADIO
10-4808-246
26.75
P4265
2c.7°
PRItAA
REG.NORK.COMP.MEET.3/29
10-4120-270
60.00
P4272
60.0+
CITY OF RIVERSIDE
COPY OF GEN.PLAN (RIVERSIIO-4110-220
25.00
P4263
25.0
GRA.40 TERRACE
DEMAND/WARRANT REGISTER NO 85—lUl
PAGE NO
DATE 04/11/R5
:HER
0
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
SAN BONO CO CENTRAL CR UNIOJ
EMP.DED. P/R END,3/22/85
10-2165-000
1451.22
P4269
1451.22
SAN BERNARDINO, COUNTY OF
COPY OF GE-%i.PLAN (SBC)
10-4110-220
10.60
P4264
10.cu
SAN BERNARDINO,COUNTY OF
COPIER PAPER
10-4190-210
103.70
13047
103.7t,
SAN BERNARDINOrCOUNTY OF
STREET SIGN POSTS
16-4900-220
186/85
404.28
13048
404.26
SAN BERNARDINO, COUNTY OF
DUMP CHARGE 2/19-3/12/85
16-4900-253
842
18.00
DUMP CHARGE 2/19-3/12/85
18-4908-253
842
124.00
13049
142.00
SECURITY PACIFIC NATIONAL B
FED.P/R DEPOSIT 3/85
10-2161-000
2515.33
P4260
2515.33
SHEPHERD 8 YOUNG. INC.
REPAIRS AT FIRE STATION
10-4180-245
875.33
13050
87S.33
SMART 8 FINAL IRIS CO.
CANDY FOR EASTER EGG HUN
IO-4430-220
40574
78.75
13051
78.7c
SO. CALIF. EDISON COMPANY
ELEC.C/H BLDGS.
10-4190-238
90.60
ELEC.C/C 11/2P/84-3/13/8
10-4190-238
2868.16
ELEC.B/P LIGmTS 3/85
10-4430-238
182.24
ELEC.SPRINKLER/PARK 3/85
10-4430-238
Q.33
ELEC.BART/PALM 3/85
10-4430-238
0.21
ELEC.SIGNAL (1) 3/85
10-4510-238
162.38
13052
3321.Sc
SJ. CALIF. GAS COMPANY
GAS CLOSING BILL BLDG.d1
11-4190-238
6.08
13053
6.ic
GKAIiD TEPRACE
DEMAND/WARRANT REGISTER NO 85-1 I,I 1
PAGE NO
DATE 04/11ir=
.:HER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
iM ENGLE CUSTOM COMSTRUCTIO
R/4 SHAKES/GUTTER R/R PARJO-4430-245
190.00
P4268
190.011
USALIO VALENZUELA JR.
LOCAL MILEAGE►VALENZUELA
10-4180-271
7.50
13054
7.50
ATTEvBARGERS OFFICE SUPPLY
I
DATA RACK
10-4140-210
1386
148.82
DATA RACK
21-4572-210
1386
148.83
13055
297.65
EST PUBLISHING CO.
CAL CODE UPDATE
10-4125-210
14.22
13056
- 111.22
ILSON'S FRAME-UP
FRAMES
10-4110-220
4137
46.53
13057
46.53
AMEKICAN MONEY MARKET INVEST
REG.AMMI MEET 3/22,SETH
10-4120-270
20.00
REG.AMMI MEET,3/22,TOM
10-4140-270
20.00
P4256
40.GL
JUYCE JOHNSON
OVERPAY PARK CITE 3780 J010-2200-000
1.50
OVERPAY PARK CITE 3780 J
10-3268-000
5.50
13058
7.0(
SQ.CA.E/0 PREPAREDNESS PROJ.
REG.E/0 SEA-. 4/4,RANDY
10-4180-270
40.00
REG.E/Q SEyI.4/4,(2)EOC
10-4808-270
80.00
P4258
12C.Uf
PAYROLL
PAYROLL ENOING 3/22/85
10-21o1-000
1269.48
PAYROLL €NDING 3/22/85
10-2162-000
203.57
PAYRULL ENDING 3/22/85
10-2163-000
66.98
PAYROLL EN0I,,4G 3/22/35
10-2lo4-000
43q.00
Jl
GhAND TERRACE
DEMAND/WARRANT REGISTER NO 85-131
PAGE NO
DATE 04/11/A,-
:HER
0
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
PAYROLL ENDING 3/22/85
10-2165-000
1451.22
PAYROLL ENDING 3/22/85
10-2167-000
19.24
PAYROLL ENDING 3/22/85
10-2170-000
7.63
PAYROLL ENDING 3/22/85
10-2172-000
19.04
PAYROLL ENDING 3/22/85
10-4120-110
2236.88
PAYROLL ENDING 3/22/85
10-4125-110
2303,40
PAYROLL ENDING 3/22/85
10-4140-110
3404.95
PAYROLL ENDING 3/22/85
10-4180-110
2544.85
PAYROLL ENDING 3/22/85
21-4572-110
672.99
0
768E.9:
GrtAND TERRACE
DEMAND/WARRANT REGISTER NO 85-lul
PAGE NO
DATE 04/11/�5
;HER
PAYEE
WARRANT CHECK
0
DETAIL OF DEMANDS PRESENTED
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
%BITTEN'
17071.47
REPAID
33311.38
ACCRUED
.GC
TOTAL
50382.85
RECAP BY FUND
RE —PAID
mRITTEN
FUND
10
32345.19
14039.92
FUND
16
279.00
584.6E
FUND
17
.00
15c.00
FUND
18
.00
1392.33
FUND
21
687.19
89E.Oc
I CERTIFY THAT, TO THE BEST
OF MY KNOWLEDGE,
HE AFO
ELISTED CHECKS
FOR P
YMENT OF CITY
LIABILITIES HAVE BEEN AUDITED BY
ME AND ARE NECESSARY
AND
APPROPRIATE EX
ENDIT
RES FOR THE
OPERATION OF THE CITY.
THOMAS SCHWAB
FINANCE DIRECTOR
�l
M STI-%FF
REPO,\T
:50*
Date: 4/3/85
C R A
ITEM
( )
COUNCIL ITEM (XX) MEETING DATE: April 11, 1985
AGENDA
ITEM
NO.
5,D
SUBJECT: Travel Authority to Attend Annual League of California Cities Legislative
Seminar in Sacramento, May 2, 1985.
FUNDING REQUIRED
NO FUNDING REQUIRED XX
The 1985 Legislative Seminar on Local Government Finance will be held May 2,. 1985,
in Sacramento. Staff is requesting authority to allow the City Manager and Finance
Director to attend. The Legislative Seminar is designed to provide a current and
factual insight into matters presently being considered by State and Federal
Government concerning local government finance. A copy of the seminar program is
attached. The cost to attend will be $35.00 registration and $150.00 air fare
each. Funds are currently budgeted in 10-4120-270 City Manager Travel.
Staff Recommends Council -
Authorize the City Manager and Finance Director to attend the 1985 Legislative
Seminar in Sacramento, May 2, 1985
The Seminar is timed to coincide both with the preparation of local agency bud-
gets for the coming fiscal year, and with that point in the legislative process
when decisions are most likely to be made. Because of its relationship to
local government fiscal management, city, county, and special district finance
officials, treasurers, and managers are encouraged to attend. Registration
fees have traditionally been held to a minimum so that other staff members
might also have an opportunity to participate in and benefit from this impor-
tant training session.
SEMINAR PROGRAM
The 1985 Legislative Seminar is designed to provide those in attendance with a
factual and up-to-the-minute briefing on matters being considered by the State
Legislature and the Federal Government concerning local government finance.
Timed to coincide with the local budget process and legislative action on
finance issues, the 1985 Legislative Seminar will provide those in attendance
with a detailed briefing on the following local government finance -related
topics
. A comprehensive briefing on Federal activities affecting local govern-
nent finance, including current Federal budget proposals, the status of
revenue sharing, tax reform alternatives, and application of the Fair
Labor Standards Act to local government.
. The fiscal problems and concerns of cities, counties, and special dis-
tricts on a statewide basis, and details of their lobbying strategy in
this regard.
. The fiscal problems and concerns of competing groups, and an assess-
ment of ho%t their situation and lobbying techniques may impact city,
county, and special district finance.
. A comprehensive briefing on all State legislative proposals currently
being considered in the area of local governnent finance, including new
revenue sources, investment of idle funds, and long-term financing
alternatives.
. Factors to be considered when preparing 1985-86 budgets, including a
checklist briefing on local revenue sources.
. A detailed review of State subventions available to cities, counties,
and special districts during 1985-86, including an explanation of recent
legislative changes, current allocation formulas, and dates when sub-
ventions are actually distributed.
. A political assessment of the Governor and State Legislature and its
implications for local government.
. A briefing on public works financing alternatives, including use of the
recent Mello -Roos legislation and prospects for increased gas tax reve-
nue.
. A practical and insightful look by veteran legislative staff persons
and observers regarding the future of local government finance in Cali-
fornia. —
Overall, local government finance and management officials should leave the
Seminar with a much improved understanding of the current and future fiscal
situation, and %that it is likely to mean for their respective agencies and
programs.
MORNING SESSION
9 30 - 10 00 a.m. - The 1985 Legislature and City Government Finance (Ken
Emanuels, Legislative Director, League of California Cities).
10 00 - 10 30 a.m. - The 1985 Legislature and County Government Finance (Larry
Naake, Executive Director, ounty Supervisors Association of Ca i ornia .
10.30 - 11 00 a.m. - Local Government Revenue Sources --A Checklist Briefing
(Jim Harrington, Vice -President and Manager, Financial Management Division,
Ralph Andersen & Associates, Sacramento).
11 00 - 12 00 noon - Federal Activities and Local Government Finance (A special
briefing prepared and presented y senior staff of the ationa League of
Cities, Washington, D.C.).
LUNCHEON SESSION
}
12.00 - 1.30 o.m. - The State of the Legislature and Its Implications for
Local Government (Dan Walters, Political Columnist, The Sacramento Bee).
AFTERNOON SESSION
1 30 - 2.00 p.m. - Public Works Financing --A Briefing for Local Government
Officials (Dean J. Miscyznski, Principal Consultant,Senate Utfice ot Re -
sea rc
2 00 - 3 00 p.m. - The Future of Local Government Finance in California (A
panel session featuring Dr. John Kirlin, Professor, University of-To-u-t-Tiern
California, Sacramento Campus, Cliff Allenby, Deputy Director, State Depart-
ment of Finance, and Dave Doerr, Consultant, Assembly Revenue and Taxation
Committee).
SEMINAR COST AND REGISTRATION
Registration will take place from 8 45 - 9 30 a.m. at the Community Center.
An advance registration form is attached to this announcement, and should be
returned by April 24 to Jack Crist, Director of Finance, City Hall, 915 "I"
Street, Sacramento, California 95814. Checks should be made payable to CSMFO.
Registration is available at the door on a space available basis, and those
registering in advance will experience minimal delay in receiving their Seminar
materials prior to the pre -Seminar coffee and opening session. Questions
concerning Seminar registration should be directed to Marti Flores at (916)
449-5736
s �♦April 3, 1985
S Tift .F F R E P 0 " - T 12-2.103
ey�
C R A ITEM ( ) COUNCIL ITEMX ) MEETING DATE:- April 11, 1985
AGENDA ITEM NO. SE
SUBJECT' Time Extension Tentative Parcel Map 6868
FUNDING REQUIRED
NO FUNDING REQUIRED XX
At their special meeting of March 25, 1985, the Planning Commission considered
the request from Steve W. and Karen A. Fox for time extension for a parcel map
located at the southeast corner of Blue Mountain Court and Pico Street. The
Staff Report, which was considered by the Planning Commission is attached hereto
for your information. The Planning Commission on that date did approve the Time
Extension for a period of 2 years.
STAFF RECOMMENDS:
THAT THE CITY COUNCIL APPROVE THE TIME EXTENSION FOR TENTATIVE MAP 6868 FOR A_
PERIOD OF -TWO (2) YEARS.
JK/lh a
12-2.1035
STAFF REPORT
PLANNING COMMISSION
MEETING DATE March 25, 1985
FROM
Planning Department
AGENDA ITEM NUMBER.
III -A
SUBJECT-
Time Extension - Tentative Parcel
- - - - - - - - - - - - -
Map No. 6868
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
APPLICANT/OWNER:
Stephen W. & Karen A. Fox
382 E Bonnieview Drive
Rialto, CA 92376 ^
SURVEYOR:
Carlos F. Guzman 7
1263 "D" Brookside Avenue 41
Redlands, CA 92373
LOCATION:
Southeast corner of Pico Street and Blue
Mountain Court. w
ASSESSOR'S PARCEL NO.:
277-181-44
AREA.
± 1.1 acres
GENERAL PLAN LAND USE
DESIGNATION:
Low Density Residential
ZONING.
R-1
ENVIRONMENTAL ANALYSIS:
A Negative Environmental Declaration for Parcel
Map 6868 was adopted by the Grand Terrace City
Council on May 13, 1982.
REQUEST:
Mr Steven Fox, the applicant, is requesting a two
year time extension on the recordation of Parcel
Map 6868. This would change the date of expiration
from May 13, 1985, to May 13, 1987.
STAFF ANALYSIS:
toN�NGONc��
0
011" C
Tentative Parcel Map 6868 is a division of approxi-
mately ± 1.1 acres on the southeast corner of Pico
Street and Blue Mountain Court into two parcels of
± 0 51 acres and ± O.52 acres. The Planning Commis-
sion tentatively approved the map on April 5, 1982,
and the City Council approved the map on May 13, 1982.
At the regular meeting of February 6, 1984, the
Planning Commission recommended granting Mr. Fox
a one year extension from May 13, 1984, until May 13,
1985. Subsequently, the City Council concurred and
granted the extension. The current Subdivision Map
Act allows time extensions for a period or periods
not to exceed a total of 3 years.
r
�l
STAFF REPORT
Planning Commission
12-2.1035
PAGE 2
STAFF ANALYSIS: Continued.
A copy of the City Council minutes of May 13, 1982,
the Planning Commission minutes of April 5, 1982, the
Planning Commission minutes of February 6, 1984,
the Tentative Map, and conditions of approval,
along with Mr. Fox's request are attached for your
review.
RECOMMENDATION: Staff recommends approval of a two year time extension
PLANNING COMMISSION ACTION. MR. CHAIRMAN, BASED ON THE MATERIAL IN THE STAFF
REPORT, I MOVE TO RECOMMEND TO THE CITY COUNCIL THAT TENTATIVE PARCEL MAP 6868
BE GRANTED A TWO YEAR TIME EXTENSION. M
r
t r y ti
a'
�y
0111
Grand Terrace Plannina Commission
t1inutes of Reqular Meeting
February 6, 1984
The regular meeting of the Grand Terrace Planning Commission was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road,
Grand Terrace, California, on February 6, 1984, at 7 00 p m. by Chairman
Sanford L. Collins.
PRESENT
Sanford L. Collins, Chairman
Gerald Cole, Commissioner
Jerry Hawkinson, Commissioner
William De Benedet, Commissioner
Vern Andress, Commissioner
Winifred Bartel, Commissioner
Norm Caouette, Commissioner
Ray Munson, Commissioner
Tim D Serlet, Planning Staff
ABSENT
John McDowell, Vice Chairman (Excused)
PLEDrE OF
ALLEGIANCE
Led by Commissioner Caouette
NEW BUSINESS
Item No. 1 Minutes of January 5, 1984 and January 9, 1984 k
Commissioner Andress informed the Planning Commission that his absence from
the Planning Commission of January 9, 1984, was an excused absence and that
he would like the Minutes amended to reflect that.
PCh1 84-7 Motion by Commissioner Andress, seconded by
Commissioner Cole, and passed by an 8-0 vote to
approve the minutes of the Joint -Adjourned reqular
meeting of January 5, 1984, as submitted.
PCM 84-8 P1otion by Commissioner Andress, seconded by
Commissioner De Benedet and passed by an 8-0
vote to approve the Planning Commission minutes
of January 9, 1984, as amended.
Item No. 2 Time Extension, Tentative P.M 6868
Mr. Tim D. Serlet, Planning staff, oresented the staff report.
Chairman Collins requested the applicant to address the Plannina Commission.
P1r. Steven Fox, the applicant, volunteered to answer any questions.
Paqe 1 of
PCR1 84-9 ?lotion by Commissioner Andress, seconded by Commis-
sioner Munson and passed by an 8-0 vote to recommend
to the City Council that tentative parcel map 6868 be
granted a one year time extension
Item No. 3 Conditional Use Permit 84-1, Auto Body Paint and
Repair Shop at 11900 La Crosse Avenue.
P1r. Tim D Serlet, Planning staff, presented the staff report. Mrs. Rose Marie
C;iardina had requested a conditional use permit to operate an auto body paint
and repair shop out of an existinq facility at 11900 La Crosse Avenue.
Chairman Collins invited the applicant to address the Commission. Mr. Peter
Ciardina, representing Mrs Rose Marie Giardina, volunteered to answer any
questions the Planning Commission might have.
Commissioner Caouette asked if the existing sivn would be removed. Mr
Giardina responded that he had no plans to remove the sign at this time.
Commissioner Munson asked the applicant if he presently operated a body shop
or if this was a new venture. Mr Giardina responded that the leasee presently
ooerates a body shop at 793 West Holt in Pomona and will discontinue operating
it if the conditional use permit is granted.
Commissioner Andress questioned how the liquid wastes would be disposed of.
Mr. Charles Rust, proposed leasee and owner of the body shop, responded
that all liquid wastes would be placed in 55 qallon drums, picked up by a
licensed operator, and disposed of in a manner prescribed by law.
Commissioner De Benedet inquired if any landscaping was proposed alona_ La
Crosse Avenue. Mr Giardina responded that no landscaping had been
pr000sed.
Commissioner Cole inquired about the oossibility of landscaping. Mr. Giardina
stated the enure area from the back of the curb was black topped.
Commissioner Munson questioned the control of air fumes. Mr. Rust responded
that a permit would be obtained from South Coast Air Quality Manaclement
District and they they would periodically inspect the equipment.
The Commission asked Mr Giardina if he had any special problems removing
the sign. Mr. Giardina responded that the City had sent him a letter giving
him until December 1984 to remove the sign.
Chairman Collins opened the public hearing. No one spoke in favor of the
proposed project.
Mr Bill Darwin, 23712 Palm Avenue spoke against the proposed project.
Grand Terrace Planning Commission
Minutes, February 9, 1984
Paqe 2 of
J�
the type of development that we are not required to have, and may
not be in the best interest and welfare of the community; requested
additional time for consideration.
Ms. Newcomb stated the proposal phase has been initiated for the
developers who would be designing the new units. The drawdown
schedule is one year, with closing of the loans within one year
after issuance, so there would probably be no new developments
because of the time frame, and the City's participation probably
would be limited to existing homes. The Planning Director stated
there are only about 77 acres of uncommitted tracts of land in the
City, and most are zoned R-7200 and larger.
CC-82-93 Councilman Petta Moved, based on Ms. Newcomb's statements, to adopt
Resolution No. 82-22; Second by Mayor Grant, ALL AYES, by all
present.
Recess was called at 7 52 p m., and reconvened at 8 07 p.m., with
all members present, except Councilwoman Pfennighausen.
TENTATIVE PARCEL MAP 6868
The Planning Director advised that the Planning Commission had
approved the Tentative Parcel Map and recommended Council approval.
05
The applicant, Steven Fox, 382 East Bonnie View, Rialto, advised
-�' Council he is willing to conform to all of the City requirements.
Engineering Staff, Brian Esgate, recommended approval of the
Tentative Parcel Map.
Mayor Grant opened Public Nearing on the matter and, there being no
testimony for or against the matter, closed Public Nearing.
CC-82-94 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, by all
present, to approve the following. (1) Adopt Negative Declaration
Issued for TPM 6868; (2) Adopt the findings as shown on Page 2 of
the Planning Commission Staff Report dated March 1, 1982, by
reference, and (3) Approve Tentative Parcel Map 6868 subject to
special conditions as recommended by the Planning Commission pages 1
and 2 of Special Conditions to Staff Report, by reference.
r
REVISED TENTATIVE TRACT MAPS 9772 b 9773
The Planning Director stated two approved subdivisions are being
l� considered for revisions concurrently. The developer, Griffin
1Development Co., is proposing four lots on the first subdivision, on
which custom homes will be placed; the density will remain the same;
and each lot has an easement type of access. On Tract 9773, there
are three lots proposed for building and a lettered lot that would
be part of the open space adjacent to the water tanks and the
motocross. Both subdivisions will be constructed in three phases.
The Planning Director advised that the subdivisions were originally
approved by the County and later approved by the City in 1981.
Page four -
5/13/82
L AGES GNt ti'O.
eC• hIEET1r1G DATE
GRAND TERRACE PLANNING Co"MISS TON
ENDING PLANNING MINUTES OF R"GULAR %I-LCTING
bXtiiISSION APPROVAL April 5, 1982
The Grand Terrace Planning CoamissLon regular neeti.no of April 5, 1933
was called to order at 7 00 P M, in the rert ace Vi_%Y Elexen tary School -
Multi -Purpose Room, 22731 Grand Terrace Road, Grand Terrace, C-111foIll.1
by Chairman Frank 0. Tatley,
PLEDGE OF ALLEGIANCE• Led by Commissioner McDowell
ROLL CALL Commissioners Present Andress, Bartel,
Et`Vay, lk.Do%ell,
Tatley
Commissioners Absent
Others Present
Collins
Cole, DeBenodet,
Smith and
'Virginia Farmer, Director
Planninv Department
Ivan tfopkins, CLty _lttoiney
Brian Cs -ate, City Cngineer's
Otf ice
Gloria J Flood, Planning- Sect attr!
MINUTES: Regular meeting of 'March 1, 1982 approved as suomitted.
PCNI 82-20 MOTION by Commissioner `AcDowell, seconded by Corunissioner
DeBeaedet and oassed 8-0 TO APP30VED THE MINUTES OF
LARCH 1, 1982 AS SUBMITTED.
OLD BUSINESS Continued from 'larch 1, 1982
Chairman Tetley turned the meeting over to CouL•nis-zloner Lt:�ay and
refrained from discussion and voting due to a confiiet of inter.:5c.
ITEM #1 TENTATIVE PARCEL NIAP NO. `:P% t PUBLIC HEARI`,G
6868%
Southeast corner of Pico Street
and Glue Mountain Court.
Virginia Farmer, Planning Director, presented the auoplemental
staff report and reviewed conditions, some of which were changed.
Conditions 3, 4, and 14 was added.
Commissioner DeBenedet asked whether homes would be connected to thu
sewer or to septic tanks. Brian Esgate, City Engineer's Office,
replied that the Regional Water Quality Control Baird would control
the sewer system to be used.
Notice having been given as required by law, the public hearing;
was opened. ,
The applicant, Stephen W Fox, spoke in favor of the pioject, and
that he agreed with the conditions
Carlos Guzman, agent for the applicant, also spoke in favor of
the project.
The following people spoke
Mr. Denis Kidd, 22874 Pico Street, said that he did not receive
notice and requested information about the proposed dev`lopmenL.
The public hearing was closed as no one else wished to spear:
either in favor or in opposition to this application.
COMMISSION DISCUSSION FOLLOWED
PCM 82-21 MOTION by Commissioner Smith, seconded by Commissioner
Andress, and passed by a 7-0 VOTE rO ADOPT 11HC
NEGATIVE DECLARATION, AND BASED ON THE MATERIAL IN THEE
STAFF PRESENTATION AND THE TESTIMONY RECU-11, CD, ALSO
MOVED TO RECOMMEND APPROVAL OF TENT_1TIVE PA11CLL 1IA.0
6368 TO CITY COUNCIL, INCLUDING THE FINDINCS AS
WRITTEN IN THE STAFF REPORT AND SUBJECT TO 1HE
RECOMMENDED CONDITIONS - `-
sx
Commissioner Erway then returned the meeting to Chairman Tetley. `
NEW BUSINESS: -
ITEM #2 REVISED TENTATIVE TRACTS NOS.' PUBLIC HEARI:iG
9772 AND 9773
I
East of Canal Drive, South of
Palm Avenue, North of Van
Buren Street.
Virginia Farmer, Planning Director, presented the staff report.
Lis. Farmer noted changes made to the conditions per Cir_y Enginaer'%
request. On condition #5, an item D was added to toad, "Fotut
a street lighting and landscaping maintenance: district for each
tract." Item #22 of the conditions was deleted. CondirLon 730
should read, "All drainage facilLtLes ouLsiCie public rr;ht of
way shall be within easements to be shown oil the fL[tal ap
except for terrace drains."
Ns. Farmer stated that on Tract 9772 four lots were added and
on Tract 9773 three lots were added for a total of seven lots.
She also reported that in Tract 9772 the average lot size is
18,341 square feet and in Tract 9773 the average lot size is
28,826 square feet.
IN 1NJ CITY 0/ CRAND 1`00RA90, CALM-00/4IIA
TENTATIVE PARCEL MAP 6868
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TOR vAr roe sou TNIAoT oNI ,YAN'TIR w/► TNA ♦IYTNW"r
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l ►►et.e r epl ace condi t is d d February 24, 1982 �
CONDITIONS
Date April 5, 1982
File No . TPM 6868
Applicant: Carlos Guzman agent for
Stephen 11. Fox
1. If the above referenced application is approved, applicant and/or
property owner shall comply with the standard development require-
ments of the City.
2. Prepare final map in accordance with the provisions of the
Subdivision Map Act and submit to the City Engineer for review.
3 Dedicate to provide for.
A. 33 feet of half -street right-of-way on Pico Street.
B. Offer for dedication for right-of-way to 30 feet east
of centerline on Blue Mountain Court.
4. Prior to approval of Final Map, submit street improvement plans
for the following -
A. Improve Pico as to standards of Parcel Map 3973.
B. Blue Mountain Court to be improved in accordance with
existing standards.
Je
5. Provide the City with a "will serve letter" from Riverside`Highland
Water Company.
6. Provide the City with a letter from the Regional Water Quality
Control Board permitting individual disposal system for these lots.
If such permission cannot be obtained, provide plans for sewer -
extension to serve each lot.
7. Form a Landscaping and Street Lighting District over subject parcels
8. At the building permit stage, install all of the improvements
described above.
9. The improvements to be installed shall be designed by the owner's
civil engineer to the specifications of the City of Grand Terrace.
10. The water system and fire hydrants shall be installed in accordance
with requirements of the State Health and Safety Code, and in
accordance with plans approved by City Engineer and the Fire
Marshall.
11. Prior to recordation of final map, obtain a letter of non-interference
from any utility company which may have rights of easement within
property boundaries.
Date: April 5, 1982
File No.: TPM 6868
Applicant: Carlos Guzman agent for
Stephen W. Fox
Page 2 of 2
1.2. Utility lines shall be underground.
13. Prior to obtaining building permit, owner shall process application
for Site Plan and Architectural Development approval by the
Planning Commission.
14. Pay off or split any outstanding bonds.
THIS APPROVAL IS NOT EFFECTIVE UNTIL THIS FORM IS SIGNED AND RETURNED
TO THE CITY PLANNING DEPARTMENT.
ACCEPTANCE OF CONDITIONS
I am the owner of the property described above. I am aware of and
accept all of the conditions set forth herein. It is further understood
that all of the aforementioned conditions which require installation
of improvements shall be completed in a manner satisfactory to the
Planning Department of the City of Grand Terrace and shall not be deemed
complete until approved and accepted as completed by said Department.,
,
Signature of Applicant or Agent
Date
cc: Department of Building of Safety
/Z-2 iVO� s
Planning Commission
City of Grand Terrace
Dear Sirs;
My name is Steven Fox, my wife Karen and I have submitted a Tenative
Map 46868 for a lot split on our Grand Terrace property where we plan to
build our home. Because of an unfavorable economic climate and some diffi-
culties encountered to obtaining a variance for Septic Systems, we have been
delayed. We would like to request an extension of two years.
We have now met the requirements of the Regional Water Quality Control
Board by having perculation tests and Septic Systems designed by an engineer.
The City of Grand Terrace and the Regional Board are studying the reports
we have submitted. With some adjustments to the Tenative Map we are plan-
ning to submit the Final Map when the Septic Systems reports are cleared.
This will in all probability take us past our deadline, the time the Tenative
Map 6868 to due to expire. We would greatly appreciate your consideration
of this request, respectfully submitted.
Thank You,
tT%TA0C
Steve and Karen fox
382 E. Bonnieview Dr.
Rialto, Ca. 92376
(714) 820-2705
March 5, 1985
UITY OF GRAND TERRACE
PARK'S & RECREATION COMMITTEE MEETING
MONDAY, FEBRUARY 4, 1985
MINUTES
APR 1 1 1985
M N61L AbENDA ITEM 7 7,g
The Grand Terrace Parks and Recreation Committee's regular meeting of February
1985 was called to order at 7 30 p m. in the offices of the Community Services
Department Building #4 of the City Hall, Grand Terrace, California by Chairman
Rollins
MEMBERS PRESENT Dick Rollins, Chairman
Ken Rinderhagen, Vice Chairman
Lenore Frost
Louis Galvez
Gary Dishaw
Chuck Percy
MEMBERS ABSENT Rhoda Saterfield
CITY STAFF Randall Anstine
Jayne Ainsworth
GUESTS- Marcie Wilson, Colton/Terrace Little League
RECEIVED
APR 4 1986
4,
Dick
CITY OF GRAND TERRACE
The minutes of January 7, 1985 were distributed among the members present for approval
Ken Rinderhagen made the motion to approve the minutes as written with Lenore Frost
making the second. The motion carried unanimously
ITEM #1
Discussion on a proposal to construct a multi -use snack bar on the property of the
Colton Unified School District campus of the Terrace Hills Junior High School was made
by the members present Type and locations were discussed. Randy Anstine stated that
plans would have to be prepared by a State Lincensed Architect and submitted for ap-
proval by the State Board of Architecture. In addition he would discuss the proposal
with Mr. Richard Jacobsen, District Director, in Colton. Lenore Forst offered to ap-
pear before the Grand Terrace Lions Club at their next regular meeting of their Board
of Directors, Executive Meeting, to request the Lions Club to offer, in part, finnacial
assistance in either the preparation of plans or in consrruction materials for the
structure.
It was further discussed that there might be available assistance from local contract-
ors or tradespeople to volunteer materials and/or labor for the construction of the
snack bar. Further investigation and inquires would be made by the Committee members
and also members of the Colton/Terrace Little League
ITEM# 2
Lenore Frost spoke of the planned "Par Course" or exercise course that the City Council
had approved funding for FY 84/85 It was suggested that the course be placed on the
proposed land offered by the Griffin Development Corporation It was generally felt
that this location would be more surtable than placing it at Terrace Hills Community
Parksite. Also, in this case, the Committee would solicit local volunteer work to
install the equipment when purchased. The site proposed would be subject to approval
of the land use by the City Planning Commission and the City Council
ITEM 7#3
Marcie Wilson, current president of the Colton/Terrace Little League requested that
the Committee request the City Council to approve the use of the ballfield floodlights
during the upcoming season at no charge to the League The Committee discussed this
at length and it was stated that if this request were made by the Committee that all
youth groups with the City would be eligible,for this free use of the lighting as well.
Randy Anstine reminded the Committee that the City was going to be faced with a reduced
budget and that it was doubtful that a full subsidization could be made possible for
the use of the lights
Louis Galvez made the motion that the City subsidize the cost of lighting the ballfield
to a maximum of $1,000 00 for the Little League season for 1985 effective beginning
April 1st, 1985 Chuck Percy seconded the motion.
Discussion on the motion included a statement by Ken Rinderhagen that the Little League
should be responsible for upkeep and care of the baseball diamond. He also brought
out the points of responsibility concerning light usage by other youth groups such as
the Grand Terrace Community Soccer Club
A vote was taken upon the motion, Dick Rollins voted Nay, Ken Rinderhagen voted nay,
Lenore Frost voted nay, Chuck Percy voted aye, Louis Galvez voted aye and Gary Dishaw
was in abstention due to what he felt was a conflict of interest inasmuch as he was a
member of the Little League. The motion failed.
Lenore Frost made a motion to subsidize the Colton/Terrace Little League up to a maxi-
mum of 2/3 or $666.00 for the season as had been done in the past seasons allowing that
this would be more equitable for everyone concerned including the other clubs. Chuck
Percy seconded the motion and it carried with Gary Dishaw again abstaining due to the
incompatibility of his position. '
An Action Item was to be prepared for submittal to the Council for approval at their
next regular meeting, for the request.
ITEM 14
Barbara Bayus attended the meeting later in the evening and requested the Committee
to consider sponsoring the Grand Terrace Community Fair to be planned for October of
1985 It was stated that the Historical and Cultural Committee was no longer prepared
to take on the full responsibility of this program inasmuch as it had greatly impaired
their work on other projects of their Committee inasmuch as the Fair involved a great
deal of work and planning itself Ms Bayus advised the Committee that it took nearly
a year of planning to put together the first parade and program at the Community
Center in 1984. The Committee decided to discuss this program at greater lenght at
the next regular meeting and to invite others who would have input. It was suggested
that former Councilman, Roy Nix be invited as he had indicated interest in the
Committee's work
There being no further business to discuss the meeting was adjourned at 9.45 p m
Respec ly su tted
c lins, Recording Secretary
COMM19SION
AND COMMITT"I REPORTS
IXUNCIL AGENDA ITEM jj 98 67--/
COUNCIL MEETING DATE. April 11, 1985 DATE.Apr 5, 1985
51*
COMMISSION/COMMITTEE: Parks and Recreation
SUBJECT: Subsidy of Baseball Field Lighting at Terrace Hills Jr Hi
Little League
PROBLEM Lighting for use of field at night needs to be paid for
Facts
for Colton -Terrace
The Colton -Terrace Little League Sr. Division uses the baseball field at
Terrace Hills Jr Hi weekday evenings for practices and dames The cost
of lights is expensive and they being a non-profit entity they have requested
the City of Grand Terrace to subsidize their lightinq expense for this season,
100% up to a maximum of $1000 00 This league provides an outlet for the
youth of our city which is beneficial and necessary to the continued growth
and well-being of our city and its future leaders
0
ALTERNATIVES•
1. Subsidize 100% up to a maximum of 1000.00
2. subsidize a lesser percentage amount
3. Subsidize no expense at all
SOLUTION
--After much discussion this committee recommends that the City of Grand Terrace
subsidize 2/3 of the lightinq expense for Colton -Terrace Little League this
season up to a maximum if $666.00
REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF:
APPROVE THE SUBSIDY SET FORTH IN THE SOLUTION ABOVE
APR 11 19$5
fOUNCIL AGENDA ITEM % G
CORRECTION The next meeting will be April 8, 1985 at the .5W
Civic Center, at 7 PM
ini=noRIA T I(lyd ON Y
Historical & Cultural Committee
Minutes of March 4, 1985 Meeting
The meeting was called to order at 7 10 P M at the new Civic Center by
Chairman Barbara Mathews Those present were Ann Petta, Irene Mason,
Elizabeth Duarte, Barbara Bayus, Viola Gratson. Hanna Laister was absent
Also present was Councilwoman Barbara Pfennighausen
The secretary's report for February was read, corrected and following added
Irene Mason was absent Addition to the minutes, the following Fair Motion
should read as follows after one year we will reassess our goals and after
one year decide what type of Fair we will have in the future Motion to
approve minutes was made by Ann Petta seconded by Irene Mason Barbara Bayus
made motion to adjourn the meeting at 8 10 P M.,seconded by Elizabeth Duarte
The next meeting will be March 4, 1985,at the Community Center or at the
Civic Center. No treasury report
Barbara Mathews stated that Pico Rivera will have the newspapers bound in
time for the dedication Elizabeth Duarte showed ribbons that were to be
worn by the Committee members the day of the dedication February 1985
was printed on the ribbons Since then,the dedication date was changed to
April 21, 1985 Elizabeth Duarte will purchase one ribbon with the corrected
date if the cost is only $5 OO,or complete set is no more than $10 00.
Elizabeth Duarte made motion and Irene Mason seconded it. Motion carried
unanimously.
Barbara Bayus stated that quote.
"On January 23, 1985 at Lions' Board Meeting a motion was made by John Mathews •
to take over the fair."
My question is, we didn't vote until February 4, so how could they vote on
something we still had?
Barbara Mathews responded that, the board of the Lions Club did not discuss
the fair only the parade There was no motion made
Ann Petta made motion to accept Cultural & Historical Goals for 1985 as discussed,
Viola Gratson seconded it, all were in favor
New Business
Write a letter to the president of the Woman's Club for information of
People of Arts in Grand Terrace. Motion made by Ann Petta and seconded by
Irene Mason Motion passed unanimously
Ann Petta passed out research material on the Scope of the Arts to each member
present
Councilwoman Barbara Pfennighausen talked about the arts and how she appreciated
the work the committee was doing
Ann Petta made motion to bring meeting to close at 8 10 P M , Irene Mason
seconded it Next meeting will be April 1, 1985 at 7 00 P M at the Civic Center
Respectfu 1 ubtted,
Na'nnah Laister,
Secretary
Viola Gratson - Pro Tem
TA
DATE April 3, 1985
'T
C R A ITEM ( ) COUNCIL ITEMX) MEETING DATE*
AGENDA ITEM NO. ' L
SUBJECT CITY MANAGEMENT TERRACE HILLS SWIMMING POOL
FUNDING REQUIRED
NO FUNDING REQUIRED x
April 11, 1985
City staff has again approached the Colton Unified School District, requesting that
the City be allowed to manage the pool at Terrace Hills Jr High, during the summer
months. It is felt that by way of the City managing the pool, not only can programs
be expanded and/or developed which will benefit the residents of Grand Terrace, but
revenue can be generated for the recreation program. It is the intent of staff to
provide a variety of aquatic activities. This would include, but not be limited to,
private and group swim lessions, mommy and me swim programs, adult and youth swim,
diving, scuba, and sailing courses. Attached to this staff report is the correspondence
that was sent to the Colton Unified School District The School District is expressing
interest in the request, but desires to know the position of the Grand Terrace City
Council, prior to Board action being taken
Staff Recommends that the Council
APPROVE THE COMMUNITY SERVICES DEPARTMENT MANAGEMENT OF THE TERRACE HILLS POOL
DURING THE SUMMER MONTHS, AND ENCOURAGE THE COLTON SCHOOL BOARD TO APPROVE THE
REQUEST
RLA
jCpMMI1SICN A14D COMMITTL
COUNCIL MEETING DATE. April 11, 1985
COMMISSION/COMMITTEE.
PARKS & RECREATION COMMITTEE
REPORTS
SUBJECT- Summer Management of Aquatic Pool by the City
DATE: 4/ 8r
at Terrace Hills Junior High School
PROBLEM
Facts: The Parks & Recreation Committee has voted unanimously
at it's regular meeting of April 1, 1985 to endorse the
concept of the City of Grand Terrace's Community Services
Department and the Recreation Services to manage the oper-
ation of the Aquatic Pool at Terrace Hills Community's
Junior High School for the summer of 1985. This to be in
accordance with the letter of submittal dated March 14, 1985
to Mr Richard Jacobsen at the School District offices in
the City of Colton.
ALTERNATIVES:
Allow the School District to implement the program or
perhaps no program at all.
SOLUTION Allow the City of Grand Terrace
as outlined to the advantage of
no cost to the City.
REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF
RECEIVED
CITY OF GRAND TERRACE
to implement the program
all residents at little or
Adopt the action as requested for the summer of 1985
tYc,
March 14, 1985
Richard Jacobson
1212 Valencia Drive
Colton, Ca. 92324
HUGH.LGRANT
Mayor
BYRON MATTESON
Mayor Pro r@m
coutwi MamEars
TOW PETTA
DENNIS L EVANS
BARBARA PFENNIGHAUSEN
SETH ARMSTEAD
CUy Marlayar
Re: City of Grand Terrace, Recreation Services proposal for the administration
of the aquatic program at Terrace Hills Junior High School.
Dear Mr. Jacobson,
f s
To enhance and expand the summer recreational programming offered by the City
of Grand Terrace, Grand Terrace Recreation Services presents to the Colton
Unified School District an innovative proposal to contract the operation of
the Terrace Hills Junior High School pool for the summer of 1985.
Grand Terrace Recreation Services has the qualified staff to offer the com-
munity a comperhensive and progressive swim program with classes for all age
groups ranging from pre-school Mommy and Me courses through Advanced Swimming
and Specialized Classes such as Lifesaving, Exercise, Diving, Scuba and Sail-
ing. All classes will follow Red Cross guidelines. All staff will be cert-
ified according to State and Red Cross standards Every effort will be made
to maximize community participation and meet the aquatic needs of Grand Terrace
and the surrounding area.
The Colton Unified School DIstrict will have several benefits to contracting
out the operation of the pool
1 No impact on Colton Unified School District's Personnel Department. All
employees will be contract employees of Grand Terrace Recreation Services.
2. No impact on Colton Unified School District's Finance Department. All
monies collected and accounted for by Grand Terrace Recreation Services.
All accounting procedures are to be approved by Colton Unified School
District and all books are open for inspection and audit by Colton Unified
School District at all times.
3. The elimination of the responsibility and pressure of doing a summer swim
program.
4. Elimination of maintenance staff's time for daily cleaning of the pool.
This will be a co -sponsored summer aquatic program identifying both Grand
22795 BARTON ROAD
GRAND TERRACE, CA 92324-5295
Civic Center — (714) 824-8821
Planning — Engineering — (714) 825-3825
Terrace Recreation Services and Colton Unified School District as providers of
the program. Input from Colton Unified School District will be welcome. Grand
Terrace Recreation Services will guarantee a first class quality program in
which the Colton Unified School District will take pride
Grand Terrace Recreation will be responsible for the daily operation of the pool
both in the conducting of all programs and daily cleaning of the pool and locker
room facilities. Colton School District will be responsible for the costs of
chemicals; major maintenance and repair to all equipment , building and facilit-
ies; and any capital improvement projects it agrees to preform.
Grand Terrace Recreation Services will reimburse to the Colton Unified School
District 25% of all net profits to assist in off -setting the costs of chemicals
and labor.
Grand Terrace Recreation Services hopes that this proposal meets with the approval
of the District. We are happy to meet with the staff and/or Board to discuss in
more detail this proposal. All items are open for discussion and negotiation.
Res tf `
i
Randall L. Anstine
Community Services Director
I. STAFFING
Positions
Pool Manager
Senior Lifeguard
Lifeguard
Qualifications
Water Safety Instructor
Standard First Aid
Cardio-pulmonary Resuscitation (C P R )
Water Safety Instructor
Standard First Aid
C.P.R.
Water Safety Instructor/Senior
Lifesaving
Standard First Aid, C.P.R.
Cashier No certificate required
All lifeguard staff qualified by Red Cross guidelines and standards.
II. HOURS OF OPERATION:
r 1
w 7 r
Instructional Use. Monday - Friday 9.00 a.m. -"1:00 p.m
5.00 p.m. - 7.00 p m.
�w
Adult Lap Swim. Monday - Friday 12.00 p.m. - 1.00 p m.
Recreational Swim- Monday - Saturday 1:00 p.m. - 4.00 p m.
Schedule to begin June 24 and run to September 2, 1985. -
III. FEES FOR USAGE
Recreational Swim $ .50 Youth (17 years and under) & Senior Citizens.
1.00 Adults
15.00 Individual membership (monthly)
30 00 Individual membership (seasonal).
45.00 Family membership (monthly).
60 00 Family membership (seasonal).
Adult Lap Swim $ .75 Adults (18 years & over).
Swim Lessons $15.00 Group Lessons (ten, 40 minute lessons)
30.00 Private Lessons (5, 30 minute lessons).
Group Lessons $25.00 First Hour
15 00 Each additional hour.
IV. PART-TIME STAFF
Pool Manager• $5.00 per hour
Senior Lifeguard 4.50 per hour
Lifeguard 4 00 per hour
Cashier 3:50 per hour
V RESPONSIBILITIES OF THE POOL MANAGER: -
1. Supervision of the aquatic staff.
2 Scheduling and staffing of swim lessons, recreational swim, group useage, and
other aquatic programs.
3. Patrons safety and welfare
4. Collecting and depositing daily receipts. W -
5. Supervision of maintenance and pool operation.
6. Coordinate schedule for swim club practices and meets. .h
7. Keeping records of attendance for all aquatic programs.
8. Written records of attendance for all aquatic programs. a
9. Work closely with community organizations for pool use.
10. Daily monitoring of pool chemistry.
VI. POLICY CONCERNING USE OF SCHOOL FACILITIES
1. Operation, programming and maintenance as it relates to the cleaniness and
safety of the pool facility and patrons shall be under the supervision of
Grand Terrace Recreation Services Water chemistry and maintenance of the
pool facility shall be supervised by the Colton Unified School District.
2. Qualified adult personnel shall be present at all times the pool is in use.
3 A public summer recreation swim program and calendar will be prepared and will
be available upon request.
4 A scale of fees and charges for public use will be established annually
5 Community sponsored swim clubs may use the pool with out charge at such time
that it will not interfere with school or recreational usage, providing they
have a qualified pool supervisor (W S.I. qualified) in charge who will serve
without cost to the Colton Unified School District or Grand Terrace Recreation
Services during such time that the clubs make use of the pool.
ti 1
VII RULES FOR POOL USE
1 Shower before entering the pool.
2. No running on the deck.
3. No clothing other than swim suits.
4. Authorized persons only on the lifeguard towers.
5. One person on the diving board at a time.
6. No multiple bounces on the diving board.
7. Wait until area is clear before diving
8. No diving off the side of the pool toward the diving area.
9. No diving in shallow water.
10. No back dives off the side of the pool.
11. No chicken fights.
12 No gum, food, and drinks on the pool deck.
13. Children under 7 years of age must be accompanied by an adult 18 years or older.
14. Swim goggles only . . . No masks, fins, balls or floatation devices.'-?-'-,
x
VIII JOB DESCRIPTIONS ~
E
Pool Manager
ualifications Water Safety Instructor, Standard First Aid, Cardio-pulmonary Resus-
citation C.P.R ) Three years of experience with progressively more responsibility in
all aspects of aquatics
Position Responsible for supervising, training, and scheduling staff in all aquatic
programs including swim lessons, swim sessions and special events. Organize, supervise
and teach swim lessons Responsible for light maintenance and cleaning of the pool,
deck and locker rooms Oversees the water condition, application of proper chemicals
and operation of filters as specified by the Colton Unified School District. Maintains
records on fees, staff hours, attendance, accident reports, incident reports and
chemical and filter reports
Senior Lifeguard
Qualifications Water Saftety Instructor, Standard First Aid, and C P R. Two years of
aquatic experience
Position Manages pool, facilities and staff in the absence of the Pool Manager Con-
ducts swim lessons and supervises pool area during swim sessions. Does light mainten-
ance and cleaning of facilities as required.
1
Lifeguard
Qualifications
Water Safety Instructor/Senior Lifesaving, First Aid and C.P.R.
Position. Supervises pool area during swim sessions. May conduct swim lessons if
properly certified. Does light maintenance and cleaning of facilities as required.
Cashier
Qualifications. None required. Senior Lifesaving, First Aid and C.P.R. desired.
Position Under supervision sells tickets and receives and accounts for money
collected for recreational swim. Does light maintenance and cleaning of facilities
as required.
TERRACE HILLS JUNIOR HIGH SCHOOL
1985 SUMMER SWIM PROGRAM
BUDGET PROPOSAL
I PERSONNEL.
Pool Manager
$1,910.00
(40 hours per
week)
Senior Lifeguard
1,638.00
(38 hours per
week)
Lifeguard
1,296.00
(35 hours per
week)
Lifeguard
880.00
(22 hours per
week)
Cashier
735.00
(21 hours per
week)
$6,459.00
Benefits 20%
1,291.80'
II. SUPPLIES.
Cleaning supplies (disinfectant, cleanser, sponges, $ 70.00
toilet brushes)
Paper supplies (toilet paper, paper towels) 70 00
Miscellaneous (cash box, paper, pens) 20.00
III. EQUIPMENT
Safety Equipment (backboard, shepards crook, ring $ 290.00
bouy, first aid kit, air horns)
Teaching Aids (kickboards, diving rings) 90.00
Miscellaneous (hoses, brooms, pool tester kit) 75.00
TOTAL $8,365.80
INCOME BUDGET
SWIM LESSONS $6,000.00
RECREATIONAL SWIM 3,000.00
LAP SWIM 200.00
TOTAL $9,200.00
1NFORMATlC,Y -JNLY
APR 11 1985
TO: Grand Terrace City Council
FROM: Crime Prevention Committee
DATE: 18 March 1985
The meeting was called to order at 6:05 P. M.
MEMBERS PRESENT:
Susan Crawford
Joe Ramos
Murray Taylor
GUESTS PRESENT:
The previous meeting's minutes were read and approved.
CQUNCIL AGENDA ITEM # 7
Chairperson Crawford advised the committee that a Certificate of Merit would be
awarded to Orville Holstein at the City Council Meeting on March 29, 1985. Mr.
Holstein is the mail carrier who assisted the Sheriff's Office in the
apprehension of a burglary suspect in the Grand Terrace area.
The Committee also agreed that the first regularly scheduled "Town Meeting"
addressing Crime Prevention topics would be held at the City Hall on March 27,
1985. Deputy Bill Thurlow would give the presentation and film on Neighborhood
Watch. Advertising of the meeting would be by flyer and on the Cable Channel's
public service billboard.
The Town Meeting will be regularly scheduled for the third Tuesday of each month.
Deputy Thurlow will coordinate the presentations until the newly appointed Crime
Prevention Officer is available.
The next meeting is scheduled for April 1, 1985.
The meeting was adjourned at 6:34 P. M.
spec ully submitted,
Joe Ramos
Secretary
r
RECEIVED
APR w 198-5
CITY OF GRAND TERRACE
1NFORNIA" ',10',11
SAN BERNARDINO COUNTY FORESTRY APR 11 1985
AND FIRE WARDEN DEPARTi,ENT COUNCIL AGENDA ITEM !F
FIRE STATION MONTHLY ACTIVITY REPORT
C:rnnd Terrace MONTH F®bruary
NAME - -
NUMBER 23 YEAR 1985
Tr�AST T1�T /1TT1T'T1TT C�
TYPE
1"Jl'l3J 1 LLa .. v1
THIS MONTH
LAST MONTH
THIS YEAR
TO D F
LAST YEAR
STRUCTURE FIRE
8
2
10
8
VEGETATION FIRE
2
1
3
3
VEHICLE FIRE
2
9
Il
7
IMPROVEMENT FIRE
0
0
0
0
REFUSE FIRE
4
1
5
6
MEDICAL AID
25
24
49
37
TRAFFIC COLLISION
7
2
9
10
RESCUE
1
0
1
1
FIRE MENACE STANDBY
3
2
5
1
WATER SALVAGE
1
1
2
2
MISOELLOMUS
3
1
4
7
LALSE:'ALARM
2
8
10
6
TOTAL INCIDENTS
PERSONNEL CATEGORY
1 t lv tv
THIS MONTH
LAST MONTH
TTOSDATER
LAS EAR
TO YDATE
2
180
410
885
PAID CALL
77
170
247
27
TOTALS
327
350
677
115E -�
FTRF. PPF.UT'NTTnTj Ar.TTUTTTF..(;
TYPE
THIS MONTH
LAST MONTH
THIS YEAR
TO DATE
LAST YEAR
TO DATE'
HAZARD INSPECTIONS
1
1
2
INVESTIGATIONS
16
13
29
24
COMPLAINTS HANDLED
0
1
1
2
PERMITS ISSUED
4
5
9
3
COMPANY INSPECTIONS
2
4
6
14
HYDRANT INSPECTIONS
2
0
2
215
FIRST AID CLASSES
1 12
0 0
1 32 ,/
3
3 24
4 32
7 56r
3
OTHER PROGRAMS
1 55
2 40
3 95
17
RF:PnRT PRFPARF.T1 RY John So Chapman TITT,7 FF II
Date
5 1��4
STnFFR P0nT
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 4-11-85
AGENDA ITEM NO.
SUBJECT: _ ORDINANCE - COMMERCIAL VEHICLE PARKING
FUNDING REQUIRED
NO FUNDING REQUIRED X
Council approved the first reading of the subject ordinance on
March 28, 1985. The ordinance is attached for consideration of
adoption following Public Hearing.
STAFF RECOMMENDS THAT COUNCIL
(1) CONDUCT PUBLIC HEARING µ
PLEASE MAKE THE TWO FOLLOWING MOTIONS SEPARATE MOTIONS-
(2) MOTION TO WAIVE FULL READING OF THE ORDINANCE
(3) MOTION TO ADOPT THE ORDINANCE BY TITLE ONLY.
ME
e -`;c
PENDING C"
COUNCIL APPROVAL
ORDINANCE NO
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CALIFORNIA, AMENDING THE
GRAND TERRACE MUNICIPAL CODE, SECTION 10.16.020
RELATING TO THE STORAGE OF COMMERCIAL VEHICLES.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES HEREBY ORDAIN AS FOLLOWS:
Section I. That the Grand Terrace Municipal Code, Section
10.16.020 is hereby amended to read as follows:
"10.16.020 Commercial Vehicles Left Standing. - No
person who owns or has possession, custody or control of any
commercial vehicle or truck having a load capacity of more than one
(1) ton shall park such vehicle or leave such vehicle standing upon
any street, alley or public roadway within any residential zone for
the purpose of storage of such vehicle. If such vehicle is parked,
left unattended or left standing on a street, alley or public
roadway within a residential zone, other than for loading or
unloading purposes, it shall be presumed to be parked for the
purpose of storage."
Section 2. Effective Date - This Ordinance shall be in
full force and effect at 12:01 a.m. on the 31st day after its
adoption.
Section 3. Posting - The City Clerk shall cause this
Ordinance to be posted in three (3) places designated for such
purpose by the City Council.
Section 4. First read at a regular meeting of th City
Council of said City held on the day of
1985, and finally adopted and ordered posted at a regular meeting
of said City Council on the day of , 1985.
ATTEST:
City Clerk of the City of
Grand Terrace and of the
City Council thereof.
Mayor of the City of Grand
Terrace and of the City
Council thereof.
v V L V .
t April 4, 1985
STA.--"OF 1 12-8 5025
C R A ITEM ( ) COUNCIL ITEH (xx ) WETING DATE: April 11, 1985
AGENDA ITEM NO. U
SUBJECT: Specific Plan/Conditional Use Permit 85-2
Chaparral Pines
FUNDING REQUIRED
NO FUNDING REQUIRED xx
At their special meeting of March 25, 1985, the Planning Commission considered
the above development, including the Specific Plan and Conditional Use Permit.
The Planning Commission after a long deliberation, denied both the Specific
Plan and the Conditional Use Permit 85-2.
On Marcn 29, 1985, the City Clerk received a letter dated March 27, 1985, addressed
to the Mayor and the City Council appealing the decision of the Planning Commission.
Attached for your information are the following:
1. Staff Report to the Planning Commission for this project dated March 4, 1985.
2. Staff Report to the Planning Commission for this project dated March 25, 1985,
along with revised conditions for both the Conditional Use Permit, as well as,
the Specific Plan 85-02.
3. Conceptual Landscape & Site Plan Phase I & II, as well as, _the proposed crossing
for Gage Canal
4. Recently, revised Site Plan incorporating the changes to comply with the
requirements for parking, as well as, showing the proposed Gage Canal
crossings.
5. Specific Plan as submitted, along with a Traffic Report for this particular
project.
6. Minutes of the Planning Commission Meeting dated March 4, 1985.
This item has been advertised as a scheduled Public Hearing. The notices have been
mailed out to all the affected property owners in accordance with the requirements,
advising them of this Public Hearing.
STAFF RECODOMMS -
#1 THAT THE CITY COUNCIL CONDUCT A PUBLIC HEARING ON THE APPEAL OF THE DECISION OF THE
PLANNING COMMISSION FOR THE SPECIFIC PLAN AND CONDITIONAL USE PERMIT #85-02.
#2 IF THE CITY COUNCIL DECIDES TO APPROVE THE PROJECT, ATTACHED ARE TWO (2) RESOLUTIONS,
WHICH SHOULD BE ADOPTED BY THE CITY COUNCIL.
A. APPROVE THE CONDITIONAL USE PERMIT.
B. APPROVE THE SPECIFIC PLAN.
` PENDING CITY
COUNCIL APPRpVAL
RESOLUTION N0. 85-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, APPROVING SPECIFIC PLAN
NO. 85-02 AND MAKING OTHER DETERMINATIONS
(Chaparral Pines Apartments)
WHEREAS, the Planning Commission of the City of Grand Terrace, on
March 4, 1985, conducted a Public Hearing to consider the request for approval
of Specific Plan No. 85-02 (Chaparral Pines Apartments),
WHEREAS, the Planning Commission, at the conclusion of a continued
Public Hearing on March 25, 1985, denied approval of said Specific Plan, and
WHEREAS, the applicant has appealed said denial of the Planning
Commission to the City Council and requested approval of said Specific Plan,
NOW, THEREFORE, the City Council of the City of Grand Terrace does
hereby resolve as follows
SECTION 1. Environmental Review - That with respect to an
environmental review, an environments review of Specific Plan No. 85-02 has
been conducted and noticed pursuant to Section 21092 of the Public Resources
Code, that based upon the review, including the mitigation measures, the City
of Grand Terrace Environmental Review Officer found the proposed project will
not have a significant effect on the environment.
SECTION 2. Mitigation Measures - That this City Council does hereby
approve said Mitigation Measures and finds and determines that said Plan as
conditioned by said Mitigation Measures will not have a significant effect on
the environment.
SECTION 3. Public Hearing - That a public hearing has been noticed,
held, and conducted in the time, form, and manner pursuant to Government Code
65500.
SECTION 4. Approval of Specific Plan - That this City Council, having
reviewed the findings of the Lnvironmental Review Officer and the testimony
given, does hereby overrule the denial of the Planning Commission and approves
Specific Plan No. 85-02, subject to the mitigation measures and the conditions
as follows, adopt the Negative Declaration, and instruct the City Clerk to
issue a Notice of Determination
1101ING11i111,41
(1) Applicant and/or property owners shall comply with all applicable
City ordinances and resolutions.
(2) Approval of this Specific Plan 85-02 shall expire, if not used,
one year from the date of approval unless application is made
prior to expiration for an extension.
(3) A'pproval of this Plan constitutes a Specific Plan approval only
and does not constitute approval of any sign permit, grading
permit, building permit or any other permit required by the City.
(4) Any development that is constructed on the subject sites shall
substantially comply with the standards and conceptual plan
submitted and approved as Specific Plan 85-02.
ADOPTED this day of 1985.
ATTEST -
City ty erk of the City of Grand Mayor of the City of GrandTerrace
Terrace and of the City Council and of the City Council thereof.
thereof.
I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular
meeting of the City Council of the City of Grand Terrace held on the day
of , 1985, by the following vote.
AYES
NOES -
ABSENT
ABSTAIN -
Approved as to form
City Attorney
- 2 -
City Clerk
PENDING CITY
COUNCIL APPROVAL
RESOLUTION NO. 85-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, APPROVING CONDITIONAL
USE PERMIT NO. 85-02 AND MAKING OTHER
DETERMINATIONS (Chaparral Pines Apartments)
WHEREAS, the Planning Commission of the City of Grand Terrace, on
March 4, 1985, conducted a Public Hearing to consider a request for approval
of a Conditional Use Permit (CUP) No. 85-02 (Chaparral Pines Apartments), and
WHEREAS, the Planning Commission, at the conclusion of a continued
Public Hearing on March 25, 1985, denied approval of said Conditional Use
Permit, and
WHEREAS, the applicant has appealed said denial of the Planning
Commission to the City Council and requested approval of said Conditional Use
Permit,
NOW, THEREFORE, the City Council of the City of Grand Terrace does
hereby resolve as follows.
SECTION 1. Environmental Review - That with respect to an
environmental review, an environmenta review of CUP 85-02 has been conducted
and noticed pursuant to Section 21092 of the Public Resources Code, that based
upon the review, including the mitigation measures, the City of Grand Terrace
Environmental Review Officer found the proposed project will not have a
significant effect on the environment.
SECTION 2. Mitigation Measures - That this City Council does hereby
approve said Mitigation Measures and finds and determines that said CUP as
conditioned by said Mitigation Measures will not have a significant effect on
the environment.
SECTION 3. Public Hearing - That a public hearing has been noticed,
held, and conducted in the time, form, and manner pursuant to Government Code
65500.
SECTION 4. Approval of Conditional Use Permit - That this City
Council, having reviewed the findings of the Environmental Review Officer and
the testimony given, does hereby overrule the denial of the Planning
Commission and approves CUP 85-01, subject to the mitigation measures and the
conditions as follows, adopt the Negative Declaration, and instruct the City
Clerk to issue a Notice of Determination
rnNDTTTnNs
(1) Compliance with all applicable City ordinances and resolutions,
(2) Approval of the Conditional Use Permit shall expire, if not
used, one year from the date of approval unless application is
made prior to expiration for an extention.
(3) Approval of CUP 85-02 constitutes Conditional Use Permit Approval
only, and does not constitute approval of any sign permit,
grading permit, building permit or any other permit required by
the City.
(4) Prior to the issuance of a building permit, legal access shall be
provided to Barton Road and Mt. Vernon Avenue to the satisfaction
of the City Engineer.
(5) Access to Barton Road from the site shall be constructed in a
manner approved by the Planning Commission and/or Planning Agency
of Grand Terrace.
(6) A minimum width sidewalk of four (4) feet shall be constructed
northerly of Britton Way.
(7) The applicant shall conform to all requirements of the San
Bernardino County Fire Department.
(8) Prior to the issuance of a building perimit, a "will serve"
letter from the Riverside Highland Water Company shall be
submitted to the Department of Building and Safety.
(9) All utilities shall be underground.
(10) Prior to the issuance of a building permit, a landscaping and
lighting plan conforming to the requirements of Title 18 of the
Grand Terrace Municipal Code (Zoning Code) shall be approved by
the Planning Commission.
(11) Parking shall be restricted on at least one side of Britton Way.
(12) The maximum allowable density shall be 17.5 units per gross acre.
(13) All private streets shall be constructed to provide a structural
section based on a traffic index of five.
(14) Prior to the issuance of Building permits, the developer shall
submit a comprehensive grading plan to the Department of Building
and Safety. The plan shall comply with the Uniform Building
Code, 1979 Edition.
(15) Prior to the issuance of building permits, the water system shall
be designed by a registered civil engineer to the satisfaction of
the Riverside highland Water Company, the San Bernardino County
Fire Department, and the City Engineer.
(16) Prior to the issuance of building permits, a sewer system shall
be designed by a registered civil engineer to the satisfaction of
the City Engineer.
(17) Sidewalk in conformance with City of Grand Terrace Standards
shall be installed along the Mt Vernon boundary of the project.
(18) All improvements shall be constructed to the satisfaction of the
City Engineer.
- 2 -
(19) Prior to the issuance of building permits, street improvement
plans shall be designed by a registered civil engineer to the
satisfaction of the City Engineer.
(20) All off -site run-off that presently drains over the site shall
continue to be accepted.
(21) Prior to the issuance of building permits, obtain a letter of
non-interference from any utility company that may have rights of
easement within the property boundaries.
(22) The maintenance of graded slopes and landscaped areas shall be
the responsibility of the developer.
(23) Provisions shall be made for receptacles for refuse within 100
feet of each building. Such receptacles shall be adequately
screened from view, landscaped and shall be inaccessible to dogs,
cats, or vermin animals, and placed conveniently for collection.
Frequency of pickup shall be such to prevent overflow and
emission of odor. Enclosure for such facility shall be
constructed of six (6) foot high decorative masonry wall and
provided with solid wood gates. Enclosure shall have a minimum
inside measurement of six (6) feet by eight (8) feet and be
provided with six (6) inch high wheel stops located one (1) inch
from rear and side walls. Hose bibs for maintenance shall be
located within the enclosure.
(24) Prior to the issuance of building permits, a parcel merger of all
parcels shall be approved by the County Assessor and recorded.
(25) Prior to the issuance of building permits for Phase I, a zone
change to "R-3 Multi -Family Residential District shall be
approved for Phase I.
(26) Prior to the issuance of building permits for Phase II, a zone
change to "R-3 Multi -Family Residential District" shall be
approved to change the General Plan Land Use Designation of the
Area to "Medium Density Residential."
(27) Prior to the issuance of building permits for Phase II, a zone
change to "R-3 Multi -Family Residential District" shall be
approved.
(28) Prior to the issuance of building permits, the Developer shall
provide the City Engineer with a letter from the Southern
California and Southwest Conference of the United Church of
Christ that the arrangements for access are satisfactory to the
Church.
(29) A minimum of three (3) handicapped parking spaces shall be
provided.
(30) Prior to a Public Hearing for
all inaccuracies in the text
No., Areas, Setbacks, Zoning,
- 3 -
approval before the City Council,
of the Specific Plan (Assessor's
etc.) shall be corrected.
Subject property shall not be occupied and/or used for purposes
applied for until the following conditions have been met.
(31) The water system and fire hydrants shall be installed in
accordance with the requirements of the State Health and Safety
Code, the California Administrative Code, and plans approved by
the designated fire protection authority.
(32) The planting and permanent irrigation system(s) shall be
installed per approved landscape plan.
(33) Fencing shall be provided around the perimeter of the entire
project in accordance with the approved development plan prior to
occupancy of Phase I.
(34) All parking areas shall be designated with clearly painted lines
and equipped with wheel stops.
(35) Prior to any occupancy, a Certificate of Final Completion shall
be issued by the City Building Department after which an
application shall be submitted to the Department of Environmental
Health Services for a Certificate of Occupancy.
ADOPTED ,thi s day of 1985.
ATTEST.
City Clerk of the City of Grand Mayor of the City of Grand Terrace
Terrace and of the City Council and of the City Council thereof.
thereof.
I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular
meeting of the City Council of the City of Grand Terrace held on the day
of , 1985, by the following vote
AYES
NOES
ABSENT
ABSTAIN
Approved as to form.
City Attorney
City Clerk
- 4 -
STAFF REPORT
PLANNING COMMISSION MEETING DATE
FROM
/ 12-8.5025
March 4, 1985
Planning Department
AGENDA ITEM NUMBER: III -A
SUBJECT: Specific Plan/Conditional Use Permit
, Chaparral ines par nts;
North of Barton Rd. and West of Mt. Vernon Av
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Please bring your Specific Plan from the Public Workshop of February 4, 1985. No
amendments or addendums were submitted to the Planning Department.
OWNER
Chaparral Pines, Ltd _
12139 Mount Vernon Avenue
Grand Terrace, CA 92324
APPLICANT:
Universal Contractors, Inc. r
1131 Tower Road, Garden Suite -,
Beverly Hills, CA 90210
ARCHITECT
Sigler -Zane Architecture
226 Redlands Plaza r
Redlands, CA 92373
PLANNER
Mrs. Judy Jorgensen
226 Redlands Plaza Y -
Redlands, CA 92373 ;
LOCATION-
North of Barton Road, West of Mount Vernon Avenue
(Vicinity Map attached)
REQUEST
Universal Contractors, Inc is requesting approval from
the Planning Commission for the construction of 23 two-
story apartment building consisting of 157 two bedroom
apartment units on ± 8 8 net acres. Universal Contractor:
Inc is considering the possibility of developing the
project in two phases. The first phase would consist of
121 apartments in 18 buildings located on 6.9 acres. The
remainder of the project would consist of 36 units in
5 buildings and would be located adjacent to Mount
-
Vernon Avenue
Site plans and a phasing plan are enclosed in the envelope
at the back of the Specific Plan.
ti
t
STAFF REPORT
Planning Commission
March 4, 1985
12-8 3025
Page 2
PROJECT HISTORY.
The area encompassed by Phase I of this project was
previously approved as Specific Plan 84-1 on April
26, 1984, at a joint meeting of the Planning Commission
and the City Council. At that time, Chaparral Pines,
Ltd was proposing to develop 69 units on 6.9 acres
The corresponding tentative tract was Tract No. 12553
A Site Plan of the original project is attached for
review
SUBJECT SITE.
The subject site consists of six adjacent Assessor's
Parcels. The site is covered with native brush and
slopes to the south and west The project is bordered
on the west by the Gage Canal and on the east by Mount
Vernon Avenue. Immediately to the south of the project
is an office commercial project The property on the
north boundary is occupied by an existing single family
residence, vacant land, and a convalescent hospital
ASSESSOR'S PARCEL
PHASE I PHASE II
NUMBERS
275-301-03 275-251-55
275-301-05 275-251-47
275-301-06
275-301-07
AREA.
NET GROSS
Phase I ± 6 9 ac. ± 6 9 ac.
Phase II ± 1 9 ac ± 2 1 ac
Total ± 8 8 ac. ± 9 0 ac.
GENERAL PLAN LAND
USE DESIGNATION
SURROUNDING GENERAL
PLAN LAND USE DESIGNATION
ZONING -
Phase I = Medium Density Residential (4-9+ dwelling
units/acre)
Phase II = Office Commercial
PHASE I
PHASE II
North: Medium Density Res. Office Commercial
South Office Commercial General Commercial
East Office Commercial Low Density Residenti,
West • Medium Density Res Medium Density Res.
Phase I and II = "AP" - Administrative Professional
District.
e
I
STAFF REPORT
Planning Commission
March 4, 1985
Page 3
SURROUNDING ZONING.
DENSITY:
PHASE I
PHASE II
North
R-3*
AP
South
AP
C-2
East
AP
R-1
West
R-2
AP
*Effective March 15, 1985
NET GROSS
Phase I 17 5 D.0 /ac. 17.5 D.U./ac.
Phase II 18 9 D.U./ac. 17 1 D U./ac.
Total 17 8 D U /ac. 17 4 D.U./ac
ENVIRONMENTAL ANALYSIS A Negative Environmental Declaration has been prepared
in accordance with the California Environmental Quality
Act.
STAFF ANALYSIS. The Staff reviewed the plans for conformance with the
R-3 and AP Sections of Ordinance 57. The Project was
not evaluated as a Planned Unit Development. Tne require-
ments for P U.D. are more restrictive in such areas as
parking and perimeter setbacks. I _s�
The Community Development element of the City's General
Plan states the following:
"Specific Plans shall be required for all multi -family
projects of 16 or more units and shall also be applied
to low density projects. All commercial and industrial
projects of 10 or more acres shall be subject to the
Specific Plan provisions "
In addition, Section 10.030 of Ordinance 57 "Zone Ordinanc
governs multi -family uses (R-3) in the Administrative
Professional District as follows
"10 030 Uses permitted subject to obtaining a use permit.
Uses permitted subject to obtaining a use permit in the
"AP" district shall be as follows•
G R-3 uses as provided in Section 7.020"
The Applicant has submitted one document along with the
corresponding development plans for review as a Specific
Plan and a Conditional Use Permit. The Planning
Staff agrees with the Applicant that a Specific Plan
encompasses all the elements of a Conditional Use Permit
review and that the requirements for an additional
C.U.P. application would be redundant. However, the
applicant has paid -the conditional use permit fee of
$1,182.00 and the Specific Plan Fee of $2,981.75.
r � /
STAFF REPORT
Planning Commission
March 4, 1985
Page 4
STAFF ANALYSIS:
Continued.
The Specific Plan is authorized by California Govern-
ment Code Section 65451 and must contain measures to
implement the policies required in the community's
General Plan that pertain to the area The specific
plan must be consistent with the general plan, in order
for it to be adopted, the community must have a complete
general plan. The submitted specific plan addresses the
six elements of the general plan listed below (based
on new General Plan Guidelines):
A) Hazards
B) Natural Resources
C) Aesthetic, Cultural and Recreational Resources
D) Community Development
E) Infrastructure
F) Housing
The procedure for the adoption of specific plans is
basically the same as for general plans The specific
plan may be adopted by either resolution or ordinance
following public hearings by the Planning Commission
and the City Council. After adoption of a specific
plan, no development including subdivision maps may be
approved without conforming to the specific plan.
The Staff's ma3or area of concern involves the zoning and
general plan consistency, the parking requirements,
pedestrian facilities, and the traffic circulation.
The entire pro3ect is zoned "AP -Administrative Protessiona
District". The "AP" district allows R-3 uses with a
conditional use permit as long as the use would be a
permitted use in the R-3 district The pertinent portion!
of the "R-3" and "AP" chapters of Ordinance 57 are
reproduced below for your review and comparison.
A-P ZONE
"10.010 Purpose. The purpose of the "AP District" is to
provide for C-2 office and multiple family uses, with
yard, open space, and architectural requirements
compatible with those in residential districts, in order
that such uses can be located in close proximity to
residential uses
10 020 Permitted Uses Uses permitted in the "AP" distri
shall be as follows
STAFF REPORT
Planning Commission
March 4, 1985
Page 5
STAFF ANALYSIS: Continued
A-P ZONE
10.020 Permitted Uses. Continued.
A. Medical, dental offices and clinics,
B. Business, executive and financial offices;
C. Professional Offices;
D. Private parking lots and garages;
E. Libraries,
F. Governmental offices and agencies;
G. Branch Post Office,
H Accessory use or building incidental to allowable use,
I. Schools and studios for arts, crafts, photography,
music and dance.
10.030 Uses Permitted subject to obtaining a use
Permit. Uses permitted subject to obtaining a use
permit in the "AP" district shall be as follows:
G. R-3 Uses as provided in Section 7.020.
H. Other uses which the Planning Commission finds
are consistent with these stated uses and which do not
create undesirable traffic, parking or congestion in
the area, unless mitigated. ,
R-3 ZONE
7.010 Purpose. The purpose of the "R-3" district is to
stabilize and maintain the residential character of the
district for low density apartment living with sub-
stantial space for cooperatively used facilities and
open spaces
7.020 Permitted uses Uses permitted in the "R-3"
district shall be as follows multi -family uses,
apartments, duplexes, triplexes, fourplex, group
dwellings (are not condos), public uses, including
public parks and playgrounds
7.030 Uses permitted subject to obtaining a use permit.
Uses permitted subject to obtaining a use permit in
the "R-3" district shall be as follows:
A Single family dwellings, when they meet requirements
set out in the "R-1" district;
B Private academic schools teaching accredited subjects,
C. Churches,
D. Child day care and day nursery,
E Child home care,
F Apartments more than nine (9)units per acre
z
STAFF REPORT
Planning Commission
March 4, 1985
Page 6
STAFF ANALYSIS: Continued.
The Planning Staff feels that the intent of the AP Zone
was to allow low density multi -family uses, those under
9 units per acre, in the AP Zone, with a Conditional
Use Permit The Staff believes that the intent of Ordinanc
57 is to allow only those "R-3" uses as provided in
Section 7 020 in the AP Zone with a Conditional Use
Permit. A multi -family residential project with a
proposed density of 17.5 units would not be a permitted
use in the R-3 Zone, but would be subject to the
conditional use permit/specific plan process. Therefore,
the Staff has conditioned this project, Phase I and
Phase II, for a Zone change to R-3 to bring the proposed
project into conformance with the actual land use and the
requirements of Ordinance 57. Mr. Ivan Hopkins, City
Attorney, will be available to clarify the relationship
between the "A-P" and "R-3" Zones
Phase II of the project has a general plan land use
designation of "Office Commercial". The project has been
conditioned for a General Plan Amendment that would
designate this area "Medium Density Residential" and
would clearly indicate the type of land use that would
exist once the proposed project was constructed.
The conditioned zone change and general plan amendment
would achieve a definitive consistentcy between the
zoning, the general plan, and the actual land use.
Although the Specific Plan mentioned the proximity
of off -site amenities such as bus stops, there are no
provisions made for pedestrian walkways to Mount Vernon
Avenue or Barton Road. The project has been conditioned
to provide sidewalks a minimum of 4' in width to
Barton Road and Mount Vernon Avenue, along with a sidewalk
to City Standards on Mount Vernon Avenue
The project provides a single car garage and one
uncovered parking space for each unit. With the addition
of 3 handicapped spaces and 9 guest parking spaces the
project is providing a total of 326 spaces The specific
plan states that additional guest parking can be provided
by the office complex. However, there is potential for
guests to park along the sides of the private roads and
possibly interfere with the effectiveness of emergency
vehicles. Thus, the project has been conditioned to
restrict parking on both sides of each private road.
The traffic analysis investigates the potential traffic
impacts on Barton Road and Mount Vernon Avenue in regards
STAFF REPORT
Planning Commission
March 4, 1985
Page 7
STAFF ANALYSIS: Continued.
to the proposed apartments. However, the possibility
of additional traffic being generated from the Church
property with the use of their existing legal access
through the project was not discussed. Due to the
potential on -site traffic conflicts between the
apartments, future uses to the north and the existing
office complex, a condition has been placed on the
specific plan that the access drive from the project
to Barton Road will be designed and constructed to
the City's minimum standard for private drives.
The text of the Specific Plans reviews the zoning
compliance in such areas as setbacks, building areas,
wrought iron fences, etc.
RECOMMENDATION Staff recommends that the Planning Commission make the
following findings and take the following action:
FINDINGS. 1.) Specific Plan 85-02 will not be detrimental:
(a) to the general health, safety, morals, comfort,
or general welfare of the persons residing or working
within the neighborhood of the proposed use or
within the City, or
(b) injurious to property or improvements in the
neighborhood or within the City, and,
2.) Specific Plan 85-02 is consistent with the latest
adopted General Plan, and,
3.) Conditions necessary to secure the purposes of
Ordinance 57 and the General Plan, including
guarantees and evidence with compliance with
conditions are made part of this approval.
PLANNING COMMISSION ACTION BASED ON THE MATERIAL IN THE STAFF PRESENTATION AND
REPORT, ADOPT THE ATTACHED RESOLUTION RECOMMENDING
TO THE CITY COUNCIL ADOPTION OF THE NEGATIVE
ENVIRONMENTAL DECLARATION AND SPECIFIC PLAN 85-02
INCLUDING THE FINDINGS AS WRITTEN IN THE STAFF
REPORT AND SUBJECT TO THE CONDITIONS RECOMMENDED
BY STAFF.
12-8.5025
LIST OF ATTACHMENTS
1.) Vicinity Map
2.) General Plan Land Use Designation Map for Project
3.) Existing Zoning Map for Project
4.) Site Plan for Specific Plan 84-1 (Approved 4-26-84)
5.) Copy of Easement Deed to Church for Ingress/Egress
6.) Colton Joint Unified School District Memo
**7.) Specific Plan/Conditional Use Permit 85-02
8.) Planning Commission Resolution
** Specific Plan/C.U.P. 85-02 was sent to the Planning Commission prior
to the February 4, 1985, Public Workshop.
ri
12-8.5025
CONDITIONS OF APPROVAL SPECIFIC PLAN 85-02
1. If the above referenced Specific Plan 85-02 is approved, applicant and/or
property owners shall comply with all applicable City Ordinances and
Resolutions.
2. Approval of this Specific Plan 85-02 shall expire, if not used, one
year from date of approval unless application is made prior to expiration
for an extension not exceeding one year.
3. Approval of this application constitutes Specific Plan approval only, and
does not constitute approval of any sign permit, grading permit, building
permit, or any other permit required by the City.
4. Prior to the issuance of a building permit, legal access shall be provided
to Barton Road and Mount Vernon Avenue to the satisfaction of the City Engineer
5. Access to Barton Road shall be constructed to the following City of Grand
Terrace private street standards. A 30' minimum street section with curb,
gutter, and a 4' width of sidewalk on each side shall be constructed. Parking
shall be restricted on each side of this street.
6. A minimum width sidewalk of 4' shall be constructed along the north side of
Britton Way.
7. The applicant shall conform to all requirements of the San Bernardino County
Fire Department.
8. Prior to the issuance of a building permit, a "will serve" letter from the
Riverside Highland Water Company shall be submitted to the Department of.'
Building and Safety.
9. All utilities shall be underground.
10. Prior to the issuance of a Building permit, a landscaping and lighting plan
conforming to the requirements of Ordinance 57 shall be approved by the
Planning Commission.
11. Parking shall be restricted on both sides of Britton Way.
12. The maximum allowable density shall be 17 5 units per gross acre.
13 All private streets shall be constructed to provide a structural section
based on a traffic index of five.
14. Prior to the issuance of Building permits, the developer shall submit a
comprehensive grading plan to the Department of Building and Safety. The
plan shall comply with the Uniform Building Code, 1979 Edition
15. Prior to the issuance of Building permits, the water system shall be
designed by a registered civil engineer to the satisfaction of the
Riverside Highland Water Company, the San Bernardino County Fire Department
and the City Engineer.
12-8.5025
CONDITIONS OF APPROVAL SPECIFIC PLAN 85-02
Continued.
16. Prior to the issuance of Building permits, a sewer system shall be designed
by a registered civil engineer to the satisfaction of the City Engineer.
17. Sidewalk in conformance with City of Grand Terrace Standards shall be
installed along the Mount Vernon Avenue boundary of the project.
18. All improvements shall be constructed to the satisfaction of the City Engineer
19. Prior to the issuance of Building permits, street improvement plans shall be
designed by a registered civil engineer to the satisfaction of the City
Engineer.
20. All off -site run-off that presently drains over the site shall continue to be
accepted. _
21. Prior to issuance of Building permits, obtain a letter of non-interference from
any utility company that may have rights of easement within the property
boundaries. . <
r
22. The maintenance of graded slopes and landscaped areas shall be the
responsibility of the developer. `
23. Provisions shall be made for receptacles for refuse within 100, of each
building. Such receptacles shall be adequately screened from view,
landscaped and shall be inaccessible to dogs, cats, or vermin animals,
and placed conveniently for collection. Frequency of pickup shall be
such to prevent overflow and emission of odor. Enclosure for such ,'"
facility shall be constructed of six (6) foot high decorative masonry
wall and provided with solid wood gates. Enclosure shall have a minimum
inside measurement of six (6) feet by eight (8) feet and be provided with
six (6) inch high wheel stops located one (1) inch from rear and side"
walls. Hose bibs for maintenance shall be located within the enclosure.
24. Prior to the issuance of Building permits, a parcel merger of all parcels
shall be approved by the County Assessor and recorded.
25. Prior to the issuance of Building permits, for Phase I, a Zone change to
"R-3 Multi -Family Residential District" shall be approved for Phase I.
26. Prior to the issuance of Building permits for Phase II, a General Plan
amendment shall be approved to change the General Plan Land Use Designation
of the Area to "Medium Density Residential".
27. Prior to the issuance of Building permits for Phase II, a Zone change to
"R-3 Multi -Family Residential District" shall be approved.
28. Prior to the issuance of Building permits, the Developer shall provide the
City Engineer with a letter from the Southern California and Southwest
Conference of the United Church of Christ that the arrangements for access
are satisfactory to the Church.
12-8.5025
CONDITIONS OF APPROVAL SPECIFIC PLAN 85-02
Continued.
29. A minimum of 3 handicapped parking spaces shall be provided.
30. Prior to a Public Hearing for approval before the City Council, all
inaccuracies in the text of the Specific Plan (Assessor's No., Areas,
Setbacks, Zoning, etc ) shall be corrected
Subject property shall not be occupied and/or used for purposes applied for
until the following conditions have been met:
31. The water system and fire hydrants shall be installed in accordance with
the requirements of the State Health and Safety Code, the California
Administrative Code, and plans approved by the designated fire protection
authority
32. The planting and permanent irrigation system(s) shall be installed per
approved landscape plan.
33. Fencing shall be provided around the perimeter of the entire project,
in accordance with the approved development plan prior to occupancy of
Phase I
34. All Parking areas shall be designated with clearly painted lines and equipped
with wheel stops
35. Prior to any occupancy,1 ;x
a Certificate of Final Completion shall be issued
by the City Building Department, after which, an application shall bexsub-
mitted to the Department of Environmental Health Services for a Certificate
of Occupancy.
t
ACCEPTANCE OF CONDITIONS
I am the owner of the property described above. I am aware of and accept all of
the conditions set forth herein It is further understood that all of the afore-
mentioned conditions which require installation of improvements shall be completed
in a manner satisfactory to the Planning Department of the City of Grand Terrace
and shall not be deemed complete until approved and accepted as completed by said
Department
Signature
Date
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AN -) 3
XMAX & ASX*ATM
Mr. Joe Kicak
City of Grand Terrace
22365 Barton Rd.
Grand Terrace, CA 92324
RE: CHAPARRAL PI"sES - SPECIFIC PLAN &
ENVIRONMENTAL STUDY
After reviewing the document submitted by the developer.
the School District is extremely concerned about the
absence of statements regarding the problems which .+ill
be created for the Calton Jt. Unified School District by
this housing develcp-tent. Normally, the required
environmental i ?pact review contains statements
describing the i-tpact created by the project and the
mitigating procedures to reduce that impact. A
development of 176 dwelling units will have a serious
impact upon the school/student housing requirements
Aithin the attendance area and the proposal completely
ignores the entire problem.
The District strongly urges the Planning Commission and
the City Council to require mitigating -ieasures from the
developer to offset the problems created by the
additional students who will reside in this development.
The District is willing and anxious to help in the
'1A -. L=_5 =-_EwELAND development of reasonable and legitimate mitigating
D `'"r = s ' ----' '=` ' `5 measures. Please call if the District can be of any
assistance.
-- - -----------------
Robert S. ich, Director
Administrative Services
(714 ) 824-4109
RSR/lb
cc: Seth Armsstead, City Manager- Grand Terrace
Grand Terrace City Council Members
R. L. Jacobsen, Superintendent - C. J . U. S. D.
AN EQUAL OPPORTAGENDA I TE A NO 'y�.�1
I.NITY EMPLOYER 4/a%ril_�%E�! i .`'; P i I FF rWri D-1
12-8.5025
RESOLUTION NO. PC 85-
A RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF GRAND TERRACE, CALIFORNIA, RECOMMENDING
APPROVAL OF SPECIFIC PLAN NO 85-02
WHEREAS, Specific Plan 85-02 has been prepared and submitted for approval
as required by the General Plan;
NOW, THEREFORE, the Planning Commission of the City of Grand Terrace does
hereby resolve as follows.
SECTION 1. Environmental Review - That with respect to an environmental
review of Specific Plan No 35-02, an environmental review has been conducted
and noticed pursuant to Section 21092 of the Public Resources Code, that based
upon the review, including the mitigation measures, the City of Grand Terrace
Environmental Review Officer found the proposed project will not have a significant
effect on the environment.
SECTION 2. Mitigation Measures - That this Planning Commission does hereby
recommend approval of the Mitigation Measures and finds and determines that said
Plan as conditioned by said Mitigation Measures will not have a significant effect
on the environment.
SECTION 3. Public Hearing_- That a public hearing has been noticed, held,
and conducted in the time, form, and manner pursuant to Government Code 65500.
SECTION 4. Approval of Specific Plan - That this Planning Commission having
reviewed the findings of the Environmental Review Officer and the testimony given
does hereby recommend the City Council of the City of Grand Terrace approve the
Specific Plan No. 85-02, subject to the mitigation measures, make the findings,
adopt the Negative Declaration, and instruct the City Clerk to issue a Notice of
Determination
ADOPTED this 4th day of March, 1985.
ATTEST -
CITY CLERK
Approved as to form -
CITY ATTORNEY
Chairman
AGENDA ITEM P'0
P C .MEET' r, - i - vs
-n _
-8 5025
STAFF REPORT
PLANNING COMMISSION MEETING DATE:
FROM:
AGENDA ITEM NUMBER:
SUBJECT:
March 25, 1985
Planning Department
II -A
Specific Plan/Conditional Use Permit 85-2,
Chaparral Pines Apartments 157 Units),
North of Barton Rd. and West of Mt.Vernon Av
This item has been continued from the Planning Commission Meeting of March 4, 1985.
Please bring your Staff Report from that meeting to this meeting. Specific Plan/
Conditional Use Permit 85-2 was Agenda Item III -A on the Planning Commission's
March 4, 1985 Agenda. _
The Planning Commission continued the public hearing on Specific Plan/Conditional
Use Permit 85-2 to allow the applicant time to provide additional information
concerning access over the Gage Canal, traffic circulation along Barton Road,
and additional guest parking. The Planning Commission motion is reproduced below
for your review.
PCM 85-18 Motion by Commission Andress, seconded by Commissioner
Cole, and passed by a 7-2 vote to continue this item
to the Planning Commission meeting of April 1, 1985
to allow the applicant to address the Commission's
concern over traffic and access across the Canal.
Chairman Collins and Commissioner McDowell voted
against the motion.
Subsequently, at a joint meeting of the City Council and Planning Commission on March
7, 1985, the applicant requested a special meeting of the Planning Commission to
consider this item prior to the regular meeting of April 1, 1985. The applicant
stated that due to financial constraints on the project it was imperative that a
decision be reached prior to April 1. The Planning Commission by an 8-0 vote
agreed to conduct a special meeting on March 25, 1985.
Attached for your review is a revised plot plan along with a proposal for access
across Gage Canal. The revised plot plan provides 20 additional uncovered parking
spaces along the north side of Britton Way and also provides some additional
curb channelization along the Barton Road access.
The parking requirements of the R-3 zone are reproduced below for your review:
19.030 Residential multiple family dwelling units. Off-street parking. The
provisions for off-street parking in the R-2 and R-3 district are: Two
parking spaces for each dwelling unit.
a
STAFF REPORT
12-8.5025
PAGE 2
19.030 Continued.
A. One (1) parking space shall be enclosed on three sides and shall be a
minimum of ten (10) feet in width and twenty (20) feet in length.
B. Any parking space not enclosed shall be a minimum of nine (9) feet in
width and twenty (20) feet in length and shall be permanently maintained
for the required parking.
C. Guest parking shall be required, shall not be enclosed, and shall be
labeled guest parking. Number of spaces to be approved by Planning Commission.
D. All parking spaces shall be within a reasonable distance from the units
which they serve as determined by the Planning Commission at the time of
site plan and architectural review approval.
E. Guest parking areas shall not be used for boats, campers, or other
recreation vehicles.
The original plot plan met the minimum requirements of the R-3 zone and provided
9 guest parking spaces along with 3 handicapped spaces. The revised plot plan
indicates an increase of twenty guest parking spaces along Britton Way.
The proposed Gage Canal access indicated a 30' access that follows the approximate
location of the sewer easement could be provided. The table at the bottom of the
diagram indicates that one apartment unit will be lost. Staff does not feel this
diagram is adequate to reflect the revisions that must occur to accomodate this
proposed 30' access. It appears that the pool and recreation building might
have to be shifted north along with decreasing the proposed setbacks and driveway
widths.
STAFF RECOMMENDS THAT THE PLANNING COMMISSION ADD THE FOLLOWING MINIMUM CONDITION.
Prior to the issuance of any Grading or Building Permits, for Phase I or Phase II,
a revised Site Plan showing acceptable access across Gage Canal in conformance with
City Standards and the requirements of the Gage Canal be approved by the Planning
Commission and the City Council.
CONDITIONS OF APPROVAL SPECIFIC PLAN 85-02
1. If the above referenced Specific Plan 85-02 is approved, applicant and/or
property owners shall comply with all applicable City Ordinances and
Resolutions.
2. Approval of this Specific Plan 85-02 shall expire, if not used, one
year from the date of approval unless application is made prior to expiration
for an extension.
3. Approval of this application constitutes a Specific Plan approval only, and
does not constitute approval of any sign permit, grading permit, building
permit or any other permit required by the City
4 Any development that is constructed on the subject sites shall substantially
comply with the standards and conceptual plan submitted and approved as
Specific Plan 85-02
irlT
12-8 5025
CONDITIONS OF APPROVAL CONDITIONAL USE PERMIT
If the above referenced Conditional Use permit is approved, the applicant
and/or property owners shall comply with all applicable City Ordinances
and Resolutions and Specific Plan 85-02
0 Approval of this Conditional Use Permit shall expire, if not used, one
year from the date of approval unless application is made prior to expiration
for an extension. / y�,t 7=,svt
3. Approval of this application constitutes Conditional Use Permit Approval
only, and does not constitute approval of any sign permit, grading permit,
building permit or any other permit required by the City
4. Prior to the issuance of a building permit, legal access shall be provided
to Barton Road and Mt. Vernon Avenue to the satisfaction of the City Engineer
Access to Barton Road from the site shall be constructed in a manner a
by the Planning Commission and/or Planning Agency of Grand Terrace. pppoved
6. A minimum width widewalk of 4' shall be constructed northerly of Britton
Way.
7. The applicant shall conform to all requirements of the San Bernardino County
Fire Department.
8. Prior to the issuance of a building permit, a "will serve" letter from the
Riverside Highland Water Company shall be submitted to the Department of
Building and Safety. _
9. All utilities shall be underground. _
10. Prior to the issuance of a Building permit, a landscaping and lighting plan -
conforming to the requirements of Ordinance 57 shall be approved by the
planning Commission.
Q
Parking shall be restricted on at least one side of Britton Way.
Y
p,,22. The maximum allowable density shall be 17.5 units per gross acre.
tic yey�+sr�— �
shall be constructed to provide a structural section based on a
traffic index of five.
14. Prior to the issuance of Building permits, the developer shall submit a
comprehensive grading plan to the Department of Building and Safety. The
plan shall comply with the Uniform Building Code, 1979 Edition.
15. Prior to the issuance of Building permits, the water system shall be
designed by a registered civil engineer to the satisfaction of the
Riverside Highland Water Company, the San Bernardino County Fire Department
and the City Engineer.
12-8 5025
CONDITIONS OF APPROVAL CONDITIONAL USE PERMIT
continued
16. Prior to the issuance of Building permits, a sewer system shall be designed
by a registered civil engineer to the satisfaction of the City Engineer
17 Sidewalk in conformance with City of Grand Terrace Standards shall be
installed along the Mount Vernon boundary of the project
18. All improvements shall be constructed to the satisfaction of the City Engineer.
19. Prior to the issuance of Building permits, street improvement plans shall be
designed by a registered civil engineer to the satisfaction of the City
Engineer
20. All off -site run-off that presently drains over the site shall continue to be
accepted.
21. Prior to the issuance of Building permits, obtain a letter of non-interference from
any utility company that may have rights of easement within the property
boundaries
22. The maintenance of graded slopes and landscaped areas shall be the
responsibil_tY of the developee.
23. Provisions shall be made for receptacles for refuse within 100' of each
building Such receptacles shall be adequately screened from view,
landscaped and shall be inaccessible to dogs, cats, or vermin animals,
and placed conveniently for collection. Frequency of pickup shall be
such to prevent overflow and emission of odor. Enclosure for such _
facility shall be constructed of six (6) foot high decorative masonry
wall and provided with solid wood gates. Enclosure shall ha-e a minimum
inside measurement of six (6) feet by eight (8) feet and be provided with
six (6) inch high wheel stops located one (1) inch from rear and side
walls. Hose bibs for maintenance shall be located within the enclosure.
r
24. Prior to the issuance of Building permits, a parcel merger of all parcels
shall be approved by the County Assessor and recorded.
25. Prior to the issuance of Building permits, for Phase I, a Zone change to
"R-3 Multi -Family Residential District" shall be approved for Phase I
26. Prior to the issuance of Building permits for Phase II, a General Plan
amendment shall be approved to change the General Plan Land Use Designation
of the Area to "Medium Density Residential".
27. Prior to the issuance of Building permits for Phase II, a Zone change to
"R-3 Multi -Family Residential District" shall be approved.
28. Prior to the issuance of Building permits, the Developer shall provide the
City Engineer with a letter from the Southern California and Southwest
Conference of the United Church of Christ that the arrangements for access
are satisfactory to the Church.
�12-8.5025
CONDITIONS OF APPROVAL SPECIFIC PLAN 85-02 ,
Continued.
29. A minimum of 3 handicapped parking spaces shall be provided.
30. Prior to a Public Hearing for approval before the City Council, all
inaccuracies in the text of the Specific Plan (Assessor's No., Areas,
Setbacks, Zoning, etc.) shall be corrected.
Subject property shall not be occupied and/or used for purposes applied for
until the following conditions have been met:
31. The water system and fire hydrants shall be installed in accordance with
the requirements of the State Health and Safety Code, the California
Administrative Code, and plans approved by the designated fire protection
authority.
32. The planting and permanent irrigation system(s) shall be installed per
approved landscape plan.
33. Fencing shall be provided around the perimeter of the entire project,
in accordance with the approved development plan prior to occupancy of
Phase I.
34. All Parking areas shall be designated with clearly painted lines and equipped
with wheel stops.
35. Prior to any occupancy, a Certificate of Final Completion shall be issued
by the City Building Department, after which, an application shall be sub-
mitted to the Department of Environmental Health Services for a Certificate
of Occupancy.
ACCEPTANCE OF CONDITIONS
I am the owner of the property described above. I am aware of and accept all of
the conditions set forth herein. It is further understood that all of the afore-
mentioned conditions which require installation of improvements shall be completed
in a manner satisfactory to the Planning Department of the City of Grand Terrace
and shall not be deemed complete until approved and accepted as completed by said
Department.
Signature Date
CONDITIONS OF APPROVAL SPECIFIC PLAN 85-02
1. If the above referenced Specific Plan 85-02 is approved, applicant and/or
property owners shall comply with all applicable City Ordinances and
Resolutions.
2. Approval of this Specific Plan 85-02 shall expire, if not used, one
year from the date of approval unless application is made prior to expiration
for an extension
3. Approval of this application constitutes a Specific Plan approval only, and
does not constitute approval of any sign permit, grading permit, building
permit or any other permit required by the City
4 Any developrent that is constructed on the subject sites shall substantially
comply with the standards and conceptual plan submitted and approved as
Specific Plan 85-02
12-8 5025
CONDITIONS OF APPROVAL CONDITIONAL USE PERMIT
QIf the above referenced Conditional Use permit is approved, the applicant
and/or property owners shall comply with all applicable City Ordinances
and Resolutions and Specific Plan 85-02
0 Approval of this Conditional Use Permit shall expire, if not used, one
year from the date of approval unless application is made prior to expiration
for an extension. / ,W�1e VMMM 4re&A4V-0Ne4�-
3 Approval of this application constitutes Conditional Use Permit Approval
only, and does not constitute approval of any sign permit, grading permit,
building permit or any other permit required by the City
4 Prior to the issuance of a building permit, legal access shall be provided
to Barton Road and Mt. Vernon Avenue to the satisfaction of the City Engineer.
Access to Barton Road from the site shall be constructed in a manner approved
by the Planning Commission and/or Planning Agency of Grand Terrace.
6. A minimum width widewalk of 4' shall be constructed northerly of Britton
Way.
7. The applicant shall conform to all requirements of the San Bernardino County
Fire Department.
8 Prior to the issuance of a building permit, a "will serve" letter from `the ~ Riverside Highland Water Company shall be submitted to the Department of ' Building and Safety. 5
9. All utilities shall be underground. 3
10 Prior to the issuance of a Building permit, a landscaping and lighting plan
conforming to the requirements of Ordinance 57 shall be approved by the
planning Commission.
Q
Parking shall be restricted on at least one side of Britton Way.
Y
V/22. The maximum allowable density shall be 17.5 units per gross acre.
Qshall be constructed to provide a structural section based on a
traffic index of five. 10
14. Prior to the issuance of Building permits, the developer shall submit a
comprehensive grading plan to the Department of Building and Safety. The
plan shall comply with the Uniform Building Code, 1979 Edition.
15. Prior to the issuance of Building permits, the water system shall be
designed by a registered civil engineer to the satisfaction of the
Riverside Highland Water Company, the San Bernardino County Fire Department
and the City Engineer.
12-8 5025
CONDITIONS OF APPROVAL CONDITIONAL USE PERMIT
continued
16 Prior to the issuance of Building permits, a sewer system shall be designed
by a registered civil engineer to the satisfaction of the City Engineer
17. Sidewalk in conformance with City of Grand Terrace Standards shall be
installed along the Mount Vernon boundary of the project.
18. All improvements shall be constructed to the satisfaction of the City Engineer.
19. Prior to the issuance of Building permits, street improvement plans shall be
designed by a registered civil engineer to the satisfaction of the City
Engineer.
20. All off -site run-off that presently drains over the site shall continue to be
accepted.
21 Prior to the issuance of Building permits, obtain a letter of non-interference from
any utility company that may have rights of easement within the property
boundaries.
22. The maintenance of graded slopes and landscaped areas shall be the
responsibi l :tf of the developee.
23. Provisions shall be made for receptacles for refuse within 100' of each
building. Such receptacles shall be adequately screened from view, - ht
landscaped and shall bee inaccessible to dogs, cats, or vermin animals,
and placed conveniently for collection. Frequency of pickup shall be
such to prevent overflow and emission of odor Enclosure for such
facility shall be constructed of six (6) foot high decorative masonry
wall and provided with solid wood gates. Enclosure shall ha%.e a minimum
inside measurement of six (6) feet by eight (8) feet and be provided with
six (6) inch high wheel stops located one (1) inch from rear and side
walls. Hose bibs for maintenance shall be located within the enclosure.
24. Prior to the issuance of Building permits, a parcel merger of all parcels
shall be approved by the County Assessor and recorded.
25. Prior to the issuance of Building permits, for Phase I, a Zone change to
"R-3 Multi -Family Residential District" shall be approved for Phase I
26. Prior to the issuance of Building permits for Phase II, a General Plan
amendment shall be approved to change the General Plan Land Use Designation
of the Area to "Medium Density Residential".
27. Prior to the issuance of Building permits for Phase II, a Zone change to
"R-3 Multi -Family Residential District" shall be approved.
28. Prior to the issuance of Building permits, the Developer shall provide the
City Engineer with a letter from the Southern California and Southwest
Conference of the United Church of Christ that the arrangements for access
are satisfactory to the Church.
12-8.5025
CONDITIONS OF APPROVAL SPECIFIC PLAN 85-02
Continued.
29. A minimum of 3 handicapped parking spaces shall be provided.
30. Prior to a Public Hearing for approval before the City Council, all
inaccuracies in the text of the Specific Plan (Assessor's No., Areas,
Setbacks, Zoning, etc.) shall be corrected.
Subject property shall not be occupied and/or used for purposes applied for
until the following conditions have been met:
31. The water system and fire hydrants shall be installed in accordance with
the requirements of the State Health and Safety Code, the California
Administrative Code, and plans approved by the designated fire protection
authority.
32. The planting and permanent irrigation system(s) shall be installed per
approved landscape plan.
33. Fencing shall be provided around the perimeter of the entire pro3ect,
in accordance with the approved development plan prior to occupancy of
Phase I.
34. All Parking areas shall be designated with clearly painted lines and equipped
with wheel stops.
35. Prior to any occupancy, a Certificate of Final Completion shall be issued
by the City Building Department, after which, an application shall be sub-
mitted to the Department of Environmental Health Services for a Certificate
of Occupancy.
ACCEPTANCE OF CONDITIONS
I am the owner of the property described above. I am aware of and accept all of
the conditions set forth herein. It is further understood that all of the afore-
mentioned conditions which require installation of improvements shall be completed
in a manner satisfactory to the Planning Department of the City of Grand Terrace
and shall not be deemed complete until approved and accepted as completed by said
Department.
Signature Date
March 27, 1985
The Honorable Mayor and City Council
of the CITY OF GRAND TERRACE
22795 Barton Road
Grand Terrace, California
RECEIVED
1114R 2 91985
CITY OF GRAND TERRACE
RE: SPECIFIC PLAN and CONDITIONAL USE PERMIT 85-02,
Chaparral Pines
Gentlemen:
The Planning Commission, with a very close 5 to 4 vote,
denied approval of the proposed Chaparral Pines development,
on Monday, March 25, 1985.
This meeting, however, generated the most positive and
productive direction since the application was submitted
for review in January. The most important outcome is the
clear agreement that the City and the applicant are willing -_
to cooperate and move forward with a Gage Canal crossing on
this site in an expeditious manner. =
The City's acceptance of the role as lead agent in acquiring -
the Gage Canal crossing has made this crossing a viable reality.
Subsequent to the March 25th meeting, the Design Team has
been authorized to proceed with a design of the Gage Canal
crossing as an integral component of the development, rather
than just accommodating a minor crossing as an alternative.
On behalf of Universal Contractors, I respectfully request
the Council to consider this appeal of the Planning Commission
action of March 25, 1985, pertaining to the Specific Plan
and Conditional Use Permit 85-02, Chaparral Pines. The filing
fees are enclosed in anticipation of an April 11, 1985 Public
Hearing date.
If there are any questions, please con't hesitate to contact
myself or Jon Zane at (714) 798-4660.
Sincere
r
JOR N
Plan er
f
Sigler -Zane
226 Redlands Plaza
Redlands, California 92373
i
CITY OF GRAND TERRACE
PLANNING DEPARTMENT CHECKLIST
Date 3 -a 7-PLr
V1. 0. N O . /off - ;>
J-ya 5-
NAME 4gy:�:� jg-to
ADDRESS.
Job Address/Location
PROJECT DESCRIPTION
----------------
PLANNING DEPARTMENT
----------------------
ENGINEERING
------------
ACCOUNT. NO.
Account No. 10 3297-000
Site E Architectural Ao-3roval
Zone Change
C'eneral Plan Amendment
Conditional Use Permit
Variance
Minor Variance
Tentative Tract Mao
Tentative Subd. Han
PUD
Lotline Adjustment
Certificate of Compliance
AQpeals'
r
Subd. F. off -site signs
Amendments
RECEIVED
Environmental Analysis
Other
MR 2 S 199255
` TOTAL FEES
/f 7� �D
CITY OF GRAND TERRAC
Comments
Rev 1/12/84
T
ALLEN C JORGENSEN 5 4 0
- JUDY L_ JORGENSEN- _-=--__- __ __ _
714-793-4197 - _ ___ ----_ = - --- _ -_= _ -_- - - -
-_ REi7LANDST CA 92373-7026
PAY TO THE
ORDER OF
- _ DOLLARS
r.- = Redlands Federal Savings
AND LOAN Acunorr=-
_-_ - REDUN OIFlCE-
- / - 3W E. STAT63 R§ZT PEMMQS-Ck 921i5"-
_ FOR
tjf3222702621: 0031?a3t,390 05I
� s
Grand Terrace Planning Cor•,mission
Minutes of Regular Meeting
March 4, 1985
The regular meeting of the Grand Terrace Planning Cc^unission was called to order
at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California
92324 on March 4, 1985 at 7 25 p ri. by Crai=an Sanford L Collins
PRESENT: Sanford L. Collins, Chairman
Ray Munson, Vice-Chairnan
William DeBenedet, Cc-mnissioner
Jerry Hawkinson, Co-missioner
Gerald Cole, Commissioner
- *Norman Caouette, Commissioner
Vern ardress, Cormissioner
Winifred Bartel, Ccmmissioner
John ucDowell, Cc-=issiorer
Tim D Serlet, Planning Staff
Ivan ;iopkins, City Attorrey
PLEDGE OF ALLEGIENCE. Led by Chairman Collins
I. MINUTES OF MEETINGS
A.) Minutes of February 4, 1985
PCM 85-14 *lotion by Commissioner DeBenedet,seconded by Commissioner
Hawkinson,and passed by a 9-0 vote to approve the minutes
of February 4, 1985, as submitted.
II. UNFINISHED BUSINESS
A.) A Resolution of the Planning Corm►ission of the City of Grand Terrace, California,
rescinding Resolution No PC 81-08 and establishing the location, day, and time
of Planning Commission meetings.
PCM 85-15 Motion by Cora,issioner Andress, seconded by Commissioner
Bartel, and passed by a 9-0 vote to adopt a Resolution
of the Planning Commission of the City of Grand,Terrace,
California, rescinding Resolution No PC 81-08 and
establishing the location, day, and time of Planning
Commission Meetings.
B.) Site and Architectural Review 85-3, Single Family Residence on Blue Mountain
Court. (A P. No 277-181-62)
CMr. Tim D Serlet, Planning Staff, presented the Staff Report.
Planning Commission
Minutes of Regular Meeting March 4, 1985
PAGE 2
r
II. UNFINISHED BUSINESS
B.) Continued.
The Planning Commission had no questions of Staff.
Chairman Collins requested the applicant address the Commission.
Mr. Max Hernandez, 22669 Robin Way, as the Owner/Applicant, volunteered
to answer any questions.
The Planning Commission did not have any questions for the applicant.
Chairman Collins opened and closed the public hearing with no one speaking
for or against the project.
PCM 85-16 Motion by Commissioner Andress, seconded by Commissioner
Cole, and passed by a 9-0 vote to approve Site and
Architectural Plan 85-3, including the findings as written
in the Staff Report and the Conditions recommended by Staff.
CIII. PUBLIC HEARINGS
A.) Specific Plan/Conditional Use Permit 85-2, Chaparral Pines Apartments (157
Units) North of Barton Road and West of Mount Vernon Avenue.
Mr. Tim D. Serlet, Planning Staff, presented the Staff Report. Mr. Serlet
noted that the Developer had distributed a revised Site Plan prior to the
start of the meeting.
Chairman Collins asked if the project requires a General Plan Change and
two (2) zone changes.
Staff responded that the project conditions address a General Plan Amendment
and zone changes.
Chairman Collins asked if the project was for an apartment complex or condominiums.
Staff responded that the project was submitted as an apartment complex.
commissioner Andress asked if condominiums were allowed in the R-3 Zone.
Staff responded that condominiums are allowed in R-3 zones.
Staff gave a brief explanation of the revised conditions of approval.
i
c
Planning Commission
Minutes of Regular Meeting March 4, 1985
PAGE 3
III. PUBLIC HEARINGS
A.) Continued.
Chairman Collins requested direction from Staff on the method of approving the
Specific Plan and the Conditional Use Permit.
Staff responded that the Specific Plan could be recommended for approval to
the City Council by Resolution while the Conditional Use Permit could be
approved by Minute Action.
Chairman Collins requested the Developer to address the Commission.
Mrs. Judy Jorgenson, representing Universal Contractors, Inc., gave a
brief synopsis of the project and volunteered to answer any questions.
Commissioner DeBenedet questioned the lighting along Britton Way and the
access to Barton Road.
Mrs. Jorgenson responded that the conditions of approval call for a detailed
lighting plan to be approved by the Planning Commission prior to issuance '
of Building Permits. r
Commissioner DeBenedet inquired about the signage. Ys
Mrs. Jorgenson responded that a separate sign permit would be applied for.
Chairman Collins asked if the proposed project was going to address the 4
school district's concern.
Mrs. Jorgenson responded that once the needs of the School District are defined,
the Developer would cooperate.
Chairman Collins specifically referred to Page 13 of the Specific Plan regarding
contributions to the City's entrances and street scapes.
Mrs. Jorgenson responded that the proposed landscaping along with the proposed
35' setback would help improve the City's Mount Vernon entrance.
Chairman Collins questioned the following statement on Page 17 of the Specific
Plan "The City has adopted and recognized that 18 to 20 dwelling units per gross
acre are necessary for the economic feasibility of low or moderate income units."
Mrs. Jorgenson responded that the statement was taken from the City's General
Plan.
Chairman Collins and Vice -Chairman Munson requested the Staff to locate that
statement in the General Plan. Staff read the following statement from Page
CHP-24 of the Housing Element of the General Planr
Planning Commission
Minutes of Regular Meeting March 4, 1985
PAGE 4
C
III. PUBLIC HEARINGS
A.) Continued.
"Grand Terrace recognizes that in order for low- and moderate -housing development
to be economically viable, densities of from 18 to 20 dwelling units per gross
acre are necessary. For this reason, development at up to 20 units per acre
is allowed in all multi -family areas."
Chairman Collins asked Mrs. Jorgenson if she knew how much sewer capacity the
City has.
Mrs. Jorgenson responded that the capacity was adequate to serve the planned
development of the City. However, she did not know the actual capacity
and would be happy to provide that figure at a later date.
Chairman Collins referred to a statement on Page 49 of the Specific Plan stating
that the project is totally consistent with all General Plan and Zoning Provisions
of the City. Chairman Collins disagreed with that statement.
Mrs. Jorgenson responded that the project meets the development standards of
the A-P and R-3 Zones.
Chairman Collins stated that the A-P Zone allows R-3 uses, but not at a density
greater than 9 units per acre.
Chairman Collins spoke briefly on the circulation element. Chairman Collins
felt that apartments are different than condominiums in terms of trip generations.
He also expressed concern over the cost of potential traffic signals and the
conflicting left turn movements on Barton Road by Security Pacific Bank.
Mrs. Jorgenson responded that the permitted use in the A-P Zone would have
the potential of generating a higher intensity and volume of traffic than
will be generated by the proposed site.
Vice -Chairman Munson asked if the Developer had contacted the Gage Canal Company.
Mrs. Jorgenson responded that no contact was made with the Gage Canal Company.
Vice -Chairman Munson stated that he felt this project should make provisions for
access across Gage Canal.
Commissioner Andress expressed his concern over the ingress/egress through
the Town and Country Plaza. Commissioner Andress also asked if this project
consisted of low to moderate housing.
Mrs. Jorgenson responded that the rents would not exceed $520.00. She emphasized
that the proposed project is not a low income housing project with rental subsidies.
C
Planning Commission
• M_nutes of Regular Meeting March 4, 1985
PAGE 5
Cal
III. PUBLIC HEARINGS
A.) Continued.
Commissioner Caouette stated that his feeling was that the access to Barton
Road was not appropriate at a density of 10 units per acre and is even more
inappropriate with the new proposal.
Commissioner Caouette stated that the revised plot show 157 covered spaces
and 157 uncovered spaces with no provisions for guest parking.
Mr. John Zane, project Architect, stated that the requirement for apartments
is 1.5 parking spaces per unit.
Staff interjected that the R-3 zone under Ordinance 57 requires 2 parking spaces
per unit, one covered and one uncovered, with guest parking determined by
the Planning Commission.
Commissioner Cole stated that he was concerned with the adequacy of the
access to Barton Road and Mt. Vernon.
4
Mrz.Jorgenson replied that the proposed project is reducing the potential access
points on Mt. Vernon Avenue.
Commissioner Hawkinson stated that he was concerned with the effect on the
Mount Vernon traffic and asked if any consideration had been given to restricting
left turns from the proposed project.
Mr. Dave Barakian, C.G. Engineering, stated that a "Right Turn Only" movement
had not been specifically addressed.
Commissioner McDowell questioned the accuracy of the traffic counts.
Mr. Barakian stated that his firm had double checked the statistics with the
County of San Bernardino and the figures are accurate.
Vice -Chairman Munson requested an explanation of levels of service.
Mr. Barakian gave a brief explanation of service levels A thru F and their
relationship to urban street design.
Chairman Collins opened the public hearing for those wishing to speak for
or against the project.
Mr. Jack R. Booker, 11785 Mt. Vernon, expressed his opinion that the proposed
circulation would create problems on Mount Vernon Avenue and Barton Road. Mr.
Booker stated that he was against the project as proposed and would not like
to see densities in excess of 10 units per acre.
C
v
Planning Commission
'Minutes of Regular Meeting March 4, 1985
PAGE 6
C
III. PUBLIC HEARINGS
A.) Continued
Chairman Collins closed the public hearing with no one else speaking for or
against the project.
The Planning Commission discussed the project among themselves.
Chairman Collins stated that in his opinion the area could not support high
density development until access across the Gage Canal is obtained.
Commissioner Caouette stated that although he feels the project has potential,
the same problems that the Planning Commission has discussed with the applicant
in workshop sessions have not been answered.
Commissioner Hawkinson stated he felt the restriction of left turns at each
exit would mitigate some of the potential traffic problem. _
Chairman Collins reopened the public hearing.
Mrs. Jorgenson stated that this development provides the City an excellent
Opportunity to provide moderate income housing.
Chairman Collins closed the public hearing.
The Planning Commission briefly discussed the project among themselves.
PCM 85-17 Motion by Commissioner Hawkinson, seconded by Commissioner
DeBenedet, and defeated by a 3-6 vote to adopt a resolution
recommending to the City Council adoption of the negative
environmental declaration and specific plan 85-2, including
the findings as written in the staff report and subject to
the conditions recommended by thecStaff, including a right
turn only stipulation out of the project on both Barton
Road and Mt. Vernon.
Chairman, Collins, Vice -Chairman Munson, Commissioner Bartel,
Commissioner Andress, Commissioner Cole, and Commissioner
Caouette voted against the motion.
City Attorney Hopkins suggested to the Planning Commission that they have the options
of approving, denying, or continuing the project.
Commissioner Caouette reiterated his feeling that there is a parking problem.
Vice -Chairman Munson stated his number one concern is an access across the
CGage Canal.
C
C
Planning Commission
Minutes of Regular Meeting March 4, 1985
PAGE 7
III. PUBLIC HEARINGS
A.) Continued.
Commissioner Collins voiced his feeling that the traffic report, by assuming
condominiums instead of apartments, did not present an accurate picture.
PCM 85-18 Motion by Commissioner Andress, seconded by Commissioner
Cole, and passed by a 7-2 vote to continue this item
to the Planning Commission meeting of April 1, 1985 to
allow the applicant to address the Commission's concern
over traffic and access across the Canal.
Chairman Collins and Commissioner McDowell voted against
the motion.
Chairman Collins adjourned the Planning Commission meeting at 9:39 p.m. to a joint
adjourned regular meeting at 7:00 p m. on March 7, 1985, with the City Council.
Respectfully submitted,
PF A
/ 4�,�_ 5
V 5-
...
. } - Date: 4/3/35
STAFF REPOkT
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: April 11, 1985
AGENDA ITEM NO. 9A
SUBJECT: RFP'S FOR PROFESSIONAL SERVICES
FUNDING REQUIRED
NO FUNDING REQUIRED X
At the Council meeting of 3/23/85 a discussion was held on the possibility of sending
out requests for proposals for the professional services of City Attorney, Engineering
and Planning
The discussion made many points regarding the merits of competitive bidding The staff
would like to present some data on comparative costs Gf cities to provide these services
and request what specific action Council wishes staff to make
The Request for Proposal process is generally used under one of three conditions The
first condition is when a new service is to be provided and a level of service and a
cost needs to be established The secono is when the level of service is unsatisfactory
and a new provider or higher level of service is desired. The third is when it is felt the
same level of service can be obtained at a lower cost
The consensus of the Council at the last meeting was that all agreed that the level of
service being provided was excellent, but we should always be concerned with cost As
your Finance Director, I am acutely aware of the need to provide the highest level of
service for the least cost
The staff has gathered data on the costs to other cities engaged in contracting of these
services and would like the Council to analyze this data and determine if seeking formal
proposals would be advantageous to the City Experience with RFP's tends to show a
trend of costs increasing after the RFP process rather than decreasing to achieve the
comparable level of service
STAFF RECOMMENDS
COUNCIL STUDY THE DATA PRESENTED AND INDICATE HOIJ STAFF IS TO PROCEED IiI SECURING
ATTORNEY, ENGINEERING AND PLANNING SERVICES FOR THE FY 85-86 BUDGET YEAR
TS bt
ATTACHMENTS (2)
n3
r- f
J
GRAND TERRACE
LOMA LINDA
LA HABRA HTS.
DEL MAR
BEAUMONT
MORENO VALLEY
CITY ATTORNEY•
2,100
Monthly retainer fee
-0-
-0-
1,050
-0-
Hourly rate
65
85
not available
68.25
70
75 - 95
Max. 3,600 mo
Litigation Hourly rate
65
120
73.50
80
Total Budgeted 84/85
22,000
22,700
21,000
No budget amt
62,500
not available
ENGINEERING
IN HOUSE
not available
Monthly retainer fee
700
Hourly rate - Engineer
(princ) 36
80
75
62.50
(prof) 32
(prof) 25
Inspector
26
46
39
37.50
Draftsman
26
32
41
34.00
Clerical
14
18
21
22.50
Total Budgeted 84/85
107,000
269,000
150,705
No budget amt
not available
PLANNING:
4,850 - 6,500
IN HOUSE
Will be in
Hourly rate
(princ) 36
(princ) 50
per mo.
house
(prof) 32
(sr.) 41
(prof) 25
Clerical
14
21
Total Budgeted 84/85
47,500
47,900
No budget amt
�y
BARSTOW
ROLLING HILLS
HAWAIIAN
RIALTO
BANNING
VICTORVILLE
ESTATES
GARDENS
CITY ATTORNEY.
Monthly retainer fee
1,500
1,600
1,300
-0-
-0-
2,192
Hourly rate
included in
varies to job
210
varies to job
above
Litigation Hourly rate
75
Total Budgeted 84/85
26,325
37,950
15,600
83,000
65,000
31,805
(will increase
to 75,000)
ENGINEERING
IN HOUSE
IN HOUSE
IN HOUSE
IN HOUSE
IN HOUSE
Monthly retainer fee
Hourly rate - Engineer
Inspector
Draftsman
Clerical
Total Budgeted 84/85
30,700
PLANNING.
IN HOUSE
IN HOUSE
IN HOUSE
IN HOUSE
IN HOUSE
Hourly rate
Clerical
Total Budgeted 84/85
25,328
STr\FF REPOmT
saa
Date. 4/5/85
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: April 11, 1985
AGENDA ITEM NO. q 5
SUBJECT: Public Use of Council Chambers
FUNDING REQUIRED
NO FUNDING REQUIRED XX
Staf f was requested to study the i ncreased costs associ ated wi th publ i c use of the
Council Chambers. It has been determined by a representative of SCE that the cost
for utilities is $8.50 per hour. The cost of providing a staff member would vary
from seven to fifteen dollars per hour depending on the individual staff member.
The total increased costs would be fifteen fifty to twenty three fifty per hour to
utilize the facility.
Several neighboring cities were contacted to determine what their policy on chamber
use was. Most cities allowed use of their chambers but generally limited it to city
or government related activities. No food, drink, or smoking was permitted. The
City of San Bernardino does allow public use of the chamber at a rate of fifty
dollars per hour to cover overhead. The use of the chambers in most cities did
require the approval of the City Manager.
Staff Recommends Council
Allow public use of the facility with the approval of the City Manager. Council
allow staff to recommend at the next meeting an adjustment to our meeting room fee
schedule to include rental of the Council Chambers.
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-� llF TApril 3, 1985
STI \ x 12-8.80 2A
REPO[!50
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE:- April 11, 1985
AGENDA ITEM NO. j G
SUBJECT: Property Survey - For Potential Rezoning Grand Terrace Road
and Vista Grande
FUNDING REQUIRED
NO FUNDING REQUIRED xx
As directed by the City Council, the Staff has identified the properties
in the above described area, which are 1 acre or larger. The purpose of
identifying these parcels was to determine if the sub3ect area contains
parcels, which, under our present zoning ordinance would qualify to be zoned
as A-1, and therefore allowing the keeping of animals on these properties,
even after the currently non -conforming use is terminated.
Attached for your information is a copy of Chapter 8 from the Zoning
Ordinance (Ordinance 57) .
For parcels, as they now exist, to meet the minimum requirements for A-1
Zone, the zoning ordinance requires the following
1. Minimum area of one (1) gross acre (43,560 sq. ft.)
2. Minimum lot width of 150 feet.
Attached you will find a map showing the parcels, which meet or exceed the
area of one (1) acre minimum and have the 150 feet minimum width (yellow).
On that same map, we have identified those parcels, which meet either the
minimum width requirement (150) or the area requirement, however not both.
RECOMMENDATION:
STAFF IS REQUESTING GUIDANCE ON HOW THE CITY COUNCIL WISHES TO PROCEED.
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Chapter 8
"A-1" - LIMITED AGRICULTURt RESIDENTIAL DISTRICT
Sections.
8 010
lurpose
8 020
Permitted uses
8 030
Similar uses.
8.040
Height, yard and area requirments
8 050
Building site area - lot width
8 060
Front yard.
8.070
Side yard.
8.080
Interior aide yard
8 090
Rear yard.
8.100
Off-street parking.
8.110
Residential street parking.
8 120
Signs.
8.130
Site plan and architectural review.
8.010 Purpose. The A-1 or Limited Residential Agricultural Dlatrict is a district to
protect and encourage those uses which are customarily conducted in areas which are permanently
set aside for light agricultural purposes. The following regulations shall apply in the A-1 or
Limited Residential Agricultural District unless otherwise provided in this section.
8.020 Permitted uses.
A. Any use permitted in the R-1 or RR Districts
B. Single-family dwelling units of a permanent nature, not exceeding one (1) per acre and
no more than three (3) such units on each parcel of land. Any such dwelling unit shaJI be
located at least seventy (70) feet from any enclosure occupied by fowl and/or livestock existing
on adjoining properties.
C. Farms or ranches for orchards, tree crops, field mops, truck gardening, berry and bush
crops, flower gardening, nurseries for producing trees, vines and other horticultural stock, "
mushroom farms and other similar enterprises carried on in the general field of agriculture.
(1) Where the ranch abuts a residence, subdivision or any other residential
development on one or more of the side or rear property lines, screening shall be
provided on those lines by one of the following methods
(a) Six (6) foot masonry wall.
(b) Three (3) or more rows of orchard trees to be maintained in good condition.
(c) Dense hedge kept in good condition.
(d) Other sc-eening as approved by the Planning Commission-
(2) Waste water shall be disposed of in a manner that will meet the requirements of
the County Health Department.
(3) No more than twenty-five (25) rabbits and chickens per twenty thousand (20,000)
square feet of area
(4) Cats and dogs, limited to the keeping of not to exceed four (4) cats and four (4)
dogs, over four (4) months of age
(5) Small livestock, with the number of goats, sheep, and similar animals limited to
twelve (12) per acre of total ground area, with no more than one (1) male goat,
or
(6) Cattle and horses, including calves and colts over sir (6) months of age, with a
maximum number of four (4) animals per acre of t.)tal ground area, or
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(7) Hogs, with a maxi,, number of two (2) per acre of total __ id area, the total
number of Such animaib on any parcel or premises not to exceed five (5) over nix
(6) months of age.
(9) Combinations of the above animals, provided the total density on any given parcel
shall not exceed that herein specified.
(9) In no event shall there be any limit to the permissible number of sheep which may
be grazed per acre, where sub grazing operation is conducted on fields for the
purpose of cleaning up unharvested crops, stubble, volunteer or wild growth, and
further, where Such grazing operation Is not conducted for more than four (4)
weeks in any Six (6) month period.
(10 Worm farms.
0. One (1) stand for display and sale of products produced on the same premises, provided
that the floor area of the stand shall not exceed two hundred (200) square feet. The location
of said stand shall be approved pursuant to RR District, subject to the parking requirements of
off-street parking.
E. Accesbory uses and Structures including the following
(1) Private garage
(2) Accessory living quarters
(3) Guest houses - bathroom plumbing only
(4) Recreation room
(5) Greenhouses
(6) Lath house
(7) Stable -
(8) Barn
(9) Pen _ M
(10 Corral W
F. Buildings and enclosures for fowl and livestock, small or large, placed on any
parcel of land, shall be erected a minimum of seventy (70) feet from any other place used for
human habitation, public park or school, on adjoining properties, and thirty-five (35) feet from
any "R" District boundary or exterior lot line, including abutting streets. However, this shall_
not apply to the pasturing of animals within the above mentioned thirty-five (35) foot
setbacks. Pasturing in this paragraph shall mean the grazing of animals on grasses, stubble and
natural growth.
8.030 Similar uses. Similar uses as provided In Chapter 21 herein.
8.040 Height, yard aad area requirements.
A. Minimum Jot area Each lot or parcel shall be at least one hundred and fifty (150)
feet In width and one (1) gross acre (43,560 square feet) In area for uses allowed In this
district, unless the parcel is shown as a Jot on a subdivision map of record at the effective
date of the ordinance adopting this section.
(1 ) Where a minimum area requirement greater than the one (1 ) gross acre required Is
requested and established in the district, It shall be designated by a number
following the district designation symbol, numbers less than one hundred (100)
indicating gross acres, numbers more than one thousand (i.e., 14,000) indicating
square feet.
8.050 Building site area - lot width.
A. Minimum Jot width. One hundred fifty (150) feet.
}
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S. Maximum building hel'___' For residential uses, two and one _ (2 1/2) stories or
thirty-five (35) feet.
8.060 Front yard. The minimum front yard required in the "A-1" district shall be
twenty-five (25) feet from the ultimate right-of-way.
8.070 Side yard. The side yard of a corner lot shall be fifteen (15) feet from the
ultimate right-of-way.
8.080 Interior side yards. Minimum setbacks shall be not less than five (5) feet on one
side and ten (10) feet on the opposite side. The ten (10) feet setback ahail be mandatory on
the driveway side of the yard.
8.090 Rear yard. The minimum rear yard required in the "A-l" district shall be not less
than fifteen (15) feet.
8.100 Off-street parking. The provisions of "Off -Street Parking" hereinafter set forth
should apply. `
9.110 Residential street parking. The provisions of Ordinance 19 shall apply.
8.120 Signs. The provisions of Chapter 23 herein shall apply to signs in the district.
8.130 Siis plan and archltectural review.
A. All new residential residences, Including garages shall be reviewed by the Planning
Commission to determine acceptability of exterior building materials and architectural features
pursuant to Chapter 16 herein.
B. All uses permitted subject to obtaining a use permit shall be subject to site plan and
architectural review approval, pursuant to Chapter 16.
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4/4/85
�5F
S REPOFT
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: April 11, 1985
AGENDA ITEM NO. 10A
SUBJECT: LIBRARY LEASE WITH COUNTY FOR GRAND TERRACE BRANCH LIBRARY
FUNDING REQUIRED
NO FUNDING REQUIRED XX
Following is a summary of the important items explained in detail in the attached
lease The lease has been prepared and approved by County Counsel and our City
Attorney, Ivan Hopkins
This is an open end lease agreement. The Library consists of approximately 3,500
square feet and County shall have the use in common with others during said period
of restrooms, hallways, entrances, parking spaces and other similar facilities to
and surrounding the leased premises
RENT
The County has agreed to pay 20% of all utility costs and 20. of facility maintenance
expense The lease is, to begin on April 1, 1985 and be adjusted each year thereafter
The monthly rent shall not exceed more than $1,000 00 Adjustments will be made based
on actual space, since at this time we have no actual history on space rates.
TERMINATION
It should be pointed out that either party may terminate this lease on the first of
April of any year by giving written notice of 60 days prior to termination The lessor,
The City of Grand Terrace, shall review the termination by the County and take necessary
action to provide continuous service to the public
HOLD HARMLESS
The County agrees to indemnify, defend and hold harmless the lessor, its officers, agents,
and employees from and against any and all claims and losses resulting to any person,
firms, or corporations in connection with this agreement
STAFF RECOMMENDS THAT COUNCIL
APPROVE THE SIGNING OF THE ATTACHED LIBRARY LEASE TO ALLOW THE COUNTY OF SAN BERNARDINO TO
PROVIDE BOOKS, MATERIALS AND STAFF FOR THE GRAND TERRACE BRANCH LIBRARY
SA t
ATTACHMENT (LIBRARY LEASE)
#3
y r'. FOR COUNTY ONLY
::ounty Department Contract Number
,lingineering Contract Services
County Department Contract Representative Contractors License Number
'3D C BOURGEiOIS , Lease Manager
�w
COUNTY OF SAN BERNARDINO al Property Division Ph Ext 3336
\� CONTRACT TRANSMITTAL Budget Unit No Sub Object No Fund No Job No Amount of Contract
�- 823 2210 001 NW325
If contract has more than one payment or receipt
Project Name
GRAND TERRACE - Llbrar complete the following
Payments Estimate
Approximate Amount Each
CITY OF GRAND TERRACE
Cnntrartnr
Birth Date Federal ID No or Social Security No
Seth Armstead
Contractor's Representative
Address 22795 Baxton Road, Grand Terrace, CA 92324
Nature of Contract (Briefly describe the general terms of the contract)
Phone (714) 824-6621
This is a 3-year lease agreement
Leased premises consist of 3,500 square feet COUNTY shall pay twenty
percent (20%) of all utility costs, 1 e electric, gas,`. -water and
garbage disposal COUNTY shall also pay twenty percent (20%) of
facility maintenance expense
1
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(Attach this transmittal to all contracts not prepared on the "Standard Contract" form
Approve Legal Form Reviewed as to Affirmative Action Reviewed for Processing
County Counsel Agency Administrator/CAO
Date Date Date
02 12204 000 Rev 11/EO
L E A S R
City of Grand Terrace, herein called "LESSOR", leases to the County of
San Bernardino, herein called "COUNTY", the property described below
upon the following terms and conditions
1 DESCRIPTION
The premises leased hereby consist of one office area, one
restroom and assembly area in the building located at the
Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,
California, and consist of approximately 3,500 square feet
therein, as shown on Exhibit "A", attached hereto and by
this reference made a part of this lease
2 USE
A The leased premises shall be used to provide County
Branch Library services to the residents in the Grand
Terrace area and vicinity Specifically, the leased
premises shall be used for total library services con-
sisting of books, materials and staff
B COUNTY shall have the use in common with others of the
restrooms, hallways, entrances, parking spaces, and
other similar facilities to and surrounding the leased
premises
3 TERM
This lease shall commence on April 1, 1985, and continue until
March 31, 1988, unless sooner terminated as provided in Para-
graph 10, TERMINATION
4 RENT
COUNTY shall pay LESSOR twenty percent (20%) of all utility
costs for the Civic Center, i.e , electric, gas, water, sewer,
and garbage disposal COUNTY shall also pay twenty percent
(20%) of facility maintenance costs COUNTY will make an
estimated payment during the first twelve (12) months of the
lease for the utilities and maintenance costs on the last day
of each month in the total amount of Six Hundred Dollars ($600 00)
per month Within thirty (30) days of April 1 of 1986, 1987
and 1988, LESSOR shall provide COUNTY detailed statements of
all utility and maintenance costs for the preceeding twelve (12)
months COUNTY shall pay to or be reimbursed by the LESSOR for
any difference between the estimated amounts paid by COUNTY and
the actual utility and maintenance charges for the year The
estimated monthly payment for the second and third twelve (12)
month periods of the lease will be set at the previous twelve
month's actual monthly average cost for utilities and maintenance
5
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0
In no event shall the COUNTY pay more than One Thousand Dollars
($1,000 00) per month for the utilities and maintenance
UTILITIES
COUNTY shall provide and pay for telephone services used in con-
nection with the leased premises LESSOR shall provide and pay
for all other utilities as may be required in the maintenance
and operation of the leased premises
MAINTENANCE
A Subject to the provisions of Paragraph Number 6(B)
and 11 herein, LESSOR shall keep the leased premises
in good condition, and shall maintain the interior
and the exterior of the leased premises, including
but not limited to air conditioning equipment, heat-
ing equipment, plumbing, wiring and light fixtures
in good working condition and repair
B COUNTY shall keep the leased premises in a neat and
sanitary condition
IMPROVEMENTS
A COUNTY shall have the privilege of undertaking any
alterations, improvements or installation of fixtures
as may be necessary to accommodate COUNTY's use of
the leased premises, provide, however, that COUNTY
shall have the prior written consent of LESSOR after
having submitted proposed alterations, improvements
of fixtures to LESSOR in writing
B All alterations, improvements and fixtures installed
by COUNTY shall remain COUNTY property and may be re-
moved by COUNTY at or prior to expiration of this
lease, provided, however, that such removal does not
cause injury or damage to the leased premises, or in
the event it does, the premises shall be restored
EQUIPMENT AND SUPPLIES
COUNTY may store any equipment and supplies within the leased
premises to accommodate COUNTY at any time during the term of
this lease All such equipment and supplies shall remain the
sole property of COUNTY and shall be removed upon termination
of this lease
9 INSURANCE
LESSOR shall procure and maintain during the term of this
lease, fire insurance and extended coverage on the building
in which leased premises are located
10 TERMINATION
A Either party may terminate this lease on April 1 of 1986
or 1987 by giving written notice at least sixty (60) days
prior to termination LESSOR shall review the termination
by COUNTY, and take necessary action to provide continued
Page 2 of 4-
service to the public
B COUNTY shall have the option to terminate this lease if
the leased premises are destroyed or damaged to the
extent that they cannot be repaired within thirty (30)
days If the damage can be repaired within thirty (30)
days, it shall be the duty of LESSOR to make such repairs
promptly, and during said period the rent shall abate
pro rata as to any portion of the leased premises not
usable to COUNTY COUNTY reserves the right to determine
what, if any, portions of the leased premises are usable
11 HOLD HJAIRMLE S S
COUNTY agrees to indemnify, defend and hold harmless the LESSOR,
its officers, agents, and employees from and against any and all
claims and losses whatsoever, occurring or resulting to any per-
sons, firms or corporations in connection with this agreement,
and from any and all claims and losses occurring or resulting
to any persons, firms or corporations for damage, injury and
death arising out of or connected with COUNTY's performance of
this agreement COUNTY agrees to compensate LESSOR for any dam-
age to LESSOR's property occasioned by the negligence of COUNTY
LESSOR agrees to indemnify, defend and hold harmless the COUNTY,
its officers, agents, and employees from and against any and all
claims and losses whatsoever, occurring or resulting to any per-
sons, firms or corporations in connection with this agreement,
and from any and all claims and losses occurring or resulting
to any persons, firms or corporations for damage, injury and
death arising out of or connected with LESSOR's performance of
this agreement LESSOR agrees to compensate COUNTY for any dam-
age to COUNTY's property occasioned by the negligence of LESSOR
Page 3 of 4
12
NOTICES
Any notices required or desired to be served by either party
upon the other, shall be addressed to the respective parties
as set forth below
LANDLORD'S ADDRESS CITY OF GRAND TERRACE
Seth A Armstead, City Manager
22795 Barton Road
Grand Terrace, CA 92324
COUNTY'S ADDRESS COUNTY OF SAN BERNARDINO
E P W A - Real Property Division
825 East Third Street
San Bernardino, CA 92415-0055
END OF LEASE
COUNTY OF SAN BERNARDINO
TIM KELLY, Director
Engineering Contract Services
Date
APPROVED AS TO LEGAL FORM
AL AN MARKS, County Counsel
zL
R HINES - 4
Deputy unty Counsel
Date
CITY OF GRAND TERRACE
SETH A ARMSTEAD, City Manager
Date
APPROVED AS TO LEGAL FORM
Date
Page 4 of 4