04/25/1985CITY OF GRAND TERRACE
REGULAR COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS
GRAND TERRACE CIVIC CENTER
22795 Barton Road
* Call to Order
* Invocation - Reverend Harold Lorimer, Retired
* Pledge of Allegiance
* Roll Call
!CONVENE COMMUNITY REDEVELOPMENT AGENCY
I1. Approval of Minutes (4/11/85)
1
!2. Approval of Check Register No. CRA042585
3. Fire Station Roof Enclosure Storage Area
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL
1. Items to Add/Delete
2. SPECIAL PRESENTATIONS
A. Introduction of Sharon Haag, San Bernardino
County Community Service Officer
B. Library Card Presentations (James Moore -
Librarian)
3. CONSENT CALENDAR
IThe following Consent Calendar items are
lexpected to be routine & non -controversial.
They will be acted upon by the Council at
one time without discussion Any Council
Member, Staff Member or Citizen may request
removal of an item from the Consent Calendar
Ifor discussion.
A. Approval of Check Register No. 042585
B Ratify 4/25/85 CRA Actions
APRIL 25, 1985
5 30 P.M
Staf f
Recommendations Council Action
Approve
Approve
Approve
Approve
y
COUNCIL AGENDA
4/25/85 - Page 2 of 2
Staff
Recommendations
C. Waive $150.00 Security Deposit for Grand Approve
Terrace Senior Citizens to Conduct Monthly
Meetings in the Civic Center Meeting Room
D. Authorize City Clerk to Attend & Testify Approve
before the Senate Elections & Reapportion-
ment Committee in Sacramento May 1, 1985.
16. PUBLIC PARTICIPATION
I7. ORAL REPORTS
A. Planning Commission
B. Parks & Recreation Committee
C. Historical & Cultural Activities Committee
(1) Request for Removal of Committee Member
D. Crime Prevention Committee
E. Emergency Operations Committee
F. Economic Development Adhoc Committee
G. Police Chief
H. Fire Chief
I. City Engineer
J. City Attorney
K. City Manager
L. City Council
18. CLOSED SESSION
(ADJOURN
THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE
(HELD THURSDAY, MAY 9, 1985, AT 5.30 P.M
AGENDA ITEM REQUESTS FOR THE 5/9/85 MEETING MUST
BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE
BY 12 00 NOON ON 5/1/85.
Council Action
u FIENL)iNu (.,RA APE -YA4
APR 2 5 1965
CITY OF GRAND TERRACE CF;I t _ �t ,� i i Ziw NO. I
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - APRIL 11, 1985
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on April 11, 1985, at 5 32 p m.
PRESENT Hugh J. Grant, Chairman
Byron Matteson, Vice Chairman
Tony Petta
Barbara Pfennighausen
Dennis L Evans
Seth Armstead, Executive Director
Thomas J. Schwab, Treasurer
Myrna Erway, Secretary
ABSENT None
MINUTES (3/14/85)
CRA-85-16 Motion by Vice Chairman Matteson, Second by Chairman Grant, ALL AYES,
to approve the Minutes of March 14, 1985, as presented.
MINUTES (3/28/85)
CRA-85-17 Motion by Mrs. Pfennighausen, Second by Mr. Evans, ALL AYES, to
approve the Minutes of March 28, 1985, as presented.
CHECK REGISTER CRA041185
Following clarification that $200,000.00 is payment for money loaned
CRA-85-18 to the CRA by the City to carry out its activities, Motion by Vice
Chairman Matteson, Second by Mr Evans, ALL AYES to approve Check
Register No. CRA041185 as submitted
ADJOURN - The meeting adjourned at 5 37 p.m. The next regular meeting
wi a held April 25, 1985, at 5 30 p.m
Respectfully Submitted,
Secret oy
Page 1 -
CRA - 4/11/85
APPROVED
hairman
PENDING CRA APPROVAL
COMMUNITY REDEVELOPMENT AGENCY C�.rN ! = ; E Li; (�v .�
CITY OF GRAND TERRACE
APRIL 25, 1985 CHECK REGISTER NO CRA042585
CHECK
NUMBER OUTSTANDING DEMANDS AS OF APRIL 25, 1985
(1)
P1502
HUGH GRANT
AGENCY
DIRECTORS'
FRINGE,
APRIL, 1985
$ 150
00
(2)
P1503
BYRON MATTESON
AGENCY
DIRECTORS'
FRINGE,
APRIL, 1985
150
00
I
P1504
TONY PETTA
AGENCY
DIRECTORS'
FRINGE,
APRIL, 1985
150
00
(4)
P1505
BARBARA PFENNIGHAUSEN
AGENCY
DIRECTORS'
FRINGE,
APRIL, 1985
150
00
(5)
P1506
DENNIS EVANS
AGENCY
DIRECTORS'
FRINGE,
APRIL, 1985
150
00
(6)
P1507
ACCENT PRINT AND DESIGN
PRINT E
D C SURVEY CARDS
221
15
(7)
P1508
SIMONIS MORELAND
FINAL BILLING
ON
AUDIT FOR
LA VERN/GRAND
TERRACE
MORTGAGE
REVENUE
BOND, 1984
719
80
TOTAL
$ 1,690
95
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA
- �-4- lz� "-rrz
THOMAS SCHWAB
TREASURER
DATE APPIL 22, 1985
-TA L
C R A ITEM (X) COUNCIL ITEM (j
AGENDA ITEM NO
SUBJECT ROOF ENCLOSURE FIRE STATION STORAGE AREA
FUNDING REQUIRED X
NO FUNDING REQUIRED
MEETING DATE APRIL 25, 1985
Staff received a request from the California Department of Forestry personnel to
provide a covered area at Fire Station 23 storage area The request was made in
order to protect the emergency.generator switching gear, which is currently exposed
to the elements Staff received estimates from three different awning companies
The estimates encompassed two areas,
1) provide covered awning over just the
storage area,
2) provide covered awning over storage
area and trash container area
In addition to costs, staff was concerned about the aesthetics of the completed
project One company did provide an alternate to the typical "W" pan type awning
This alternate is called "flat pan" awning City staff and CDF staff felt that
the flat pan type finish is far superior in quality and aesthetics as opposed
to the w pan type awning The bid break down is as follows
VENDOR PRICE TYPE AWNING
Aluma-Kool $1,144 St only "W" pan
$1,600 whole area "W" pan
B & D Specialties $1,408 St only "W" pan
$1,939 whole area "W" pan
Sun Boss Corp $1,140 St only "W" pan
$1,524 whole area "W" pan
$1,844 St only. "Flat pan
$2,586 whole area "Flat pan"
Staff Recommends that the Council
1 APPROVE THE INSTALLATION OF AWNING OVER THE STORAGE AREA ONLY TO BE DONE IN THE
FLAT PAN FINISH
2. AUTHORIZE APPROPRIATION OF $1,844.00 FROM CRA UNDESIGNATED FUND BALANCE TO
COMPLETE THE PROJECT.
RLA
w
ADDED AGENDA ITEM
DATE
C R A ITEM ( )
*RT
COUNCIL ITEM (X) MEETING DATE 4-25-85
AGENDA ITEM NO 2C
SUBJECT Award Presentations - CCS "Trash to Treasure" Contest
FUNDING REQUIRED
NO FUNDING REQUIRED X
To celebrate "Keep America Beautiful" Week, the Grand Terrace
Clean Community System conductea a "Trash to Treasure" Contest
at Grand Terrace Elementary and Terrace View Elementary Schools.
The winners of that contest have been selected and the winning
entries are now on display at the Civic Center.
Mayor Grant and Ken Rinderhagen, CCS Chairman, will present gift
certificates and ribbons to the following contest winners
TERRACE VIEW ELEMENTARY SCHOOL
First Place - Hobie Dufort - $30.00 Gift Certificate & Ribbon (Kindergarten)
Second Place - Kenny Semph - $20.00 Gift Certificate & Ribbon (2nd Grade)
Third Place - Kristen Semph - $10.00 Gift Certificate & Ribbon (1st Grade)
GRAND TERRACE ELEMENTARY SCHOOL
First Place - Randy Mills (4th Grade) and Marisa Mills Juntilla (2nd Grade)
$30 Gift Certificate & Ribbon
Second Place - Virginia Sherling - $20.00 Gift Certificate & Ribbon (5th Grade)
Third Place - Dean Martin - $10.00 Gift Certificate & Ribbon (3rd Grade)
a
k
In Ca1ebration of "KEEP AMERICA BEAUTIFUL" weak
the Grand Terrace "Clean Community S:istem" Presents
GGLLAGE or SCULPTURE
Create an Artistic Treasure from Litter and Trash
All entrants will receive a Participation Certificate for
this SPecial Event. The WINNERS will receive
FIRST Placg.....$30.00 Gift Certificate and Ribbon
SECOND Place .... $20.00 Gift Certificate and Ribbon
THIRD Place ..... $10.00 Gift Certificate and Ribbon
RULES A collage must not be larger than 2ft. x 3ft. and
a sculpture must not exceed 2ft. x aft. at base or aft. it
height. There is no minimum size. Entries must be turned
in to your school office by Wednesday, April 17th.
Be SURE to Put, your Name, Grade, School Name and Room Number
on the back of your collage or bottom of your sculpture.
GRAND TERRACE
DEMAND/WARRANT REGISTER NO
PENDING CITY
COUNCIL APPROVAL
85-102
tT- 3 A
CHECK KEGISTER NO 042585
PAGE NO
DATE 04/25/85
:HER
0
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
SETH ARNISTEAD
LOCAL MILEAGE,ARMSTEAD
10-4120-271
48.75
13062
48.75
ARROWHEAD UNITED WAY
EMP.COI\ITRIB.P/R END.4/5/
10-2172-000
19.00
P4282
19.0u
BASTA'JCHURY BOTTLED WATER
BOTTLED WATER C/C
10-4190-238
93178
44.20
13063
44.20
BAYLESS STATIONERS
OFFICE SUPPLIES
10-4110-210
47341
62.18
OFFICE SUPPLIES
10-4125-210
47341
16.33
OFFICE SUPPLIES
10-4140-210
47341
48.56
OFFICE SUPPLIES
10-4180-210
47341
16.36
13064
1
143.43
CALIF.SOCIETY/MUNICIPAL
REG.CSMFO,MEET.5/2,SETH,
10-4120-270
70.00
13065
70.00
TOM
STATE OF CALIF.
MAINT/ENERGY,ST.HYW.SIGNSI6-4510-238
46.18
13066
46.18
COM SER CO.
COAX CABLE,BASE STATION
10-4180-246
39007
1500.00
13067
1500.0c
COLTON, CITY OF
O.W.D.SVCS.APRIL 1985
21-4570-802
18877.18
P4280
18877.18
30 COMPUTER SUPPLY
SUPPLIES/1NORD PROCESSOR
10-4421-210
486
124.13
13068
124.13
DATAPOINT CORP.
MAINT.COM.P.5/85
10-4140-246
548715
93.00
04AiNT.COVP.5/85
21-4572-246
548715
93.00
13069
186.00
GRAND TERRACE
DEMAND/WARRANT REGISTER NO 85-1 02
PAGE NO
DATE 04/25/85
a
0
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG0
INV NO
AMOUNT
NO
AMOUNT
DEEP STEAM CARPET CLEANERS
CLEAN CARPET/OLD CITY HAL10-4180-245
3228
134.00
13070
134.00
DEFERRED COMPENSATION PLAN
DEF.CO'iP.P/R ENDING 3/22/10-2164-000
439.00
DEF.COMP.P/R ENDING 3/22/10-2170-000
7.63
DEF.COMP.P/R ENDING 3/22/10-4120-139
404.88
DEF.COMP.P/R ENDINNG 3/22/10-4125-139
416.91
DEF.0O3�1P.P/R ENDING 3/22/10-4140-139
616.29
DEF.COMP.P/R ENDING 3/22/10-4180-139
460.62
DEF.COMP.P/R ENDING 3/22/21-4572-139
121.81
P4277
2467.14
DEF.COMP.P/R ENDING 4/5/810-2164-000
439.00
f
DEF.COAP.P/R ENDING 4/5/810-2170-000
7.63
,
DEF.COMP.P/R ENDING 4/5/810-4120-139
394.52
DEF.COMP.P/R ENDING 4/5/810-4125-139
416.91
DEF.COMP.P/R ENDING 4/5/810-4140-139
613.01
i
DEF.COMP.P/R ENDING 4/5/�10-4180-139
460.62
DEF.COMP.P/R ENDING 4/5/821-4572-139
121.81
P4285
2453.50
GARY W. DISHAW
CPRS SEM,SAC.3/4,DISHAA
10-4807-270
297.23
13071
297.23
ELIZABETH DUARTE
LOCAL MILEAGE,DUARTE
10-4140-270
10.85
13072
10.85
FtDERAL EXPRESS CORP.
EXPRESS MAIL,WOLFF
10-4190-210
14.00
13073
14.00
EmPLOYMEJT DEVELOPMENT DEPT.
SUI 13T QUARTER,1985
1U-4120-141
526.38
SUI 13T OUARTER,1985
10-4125-141
675.09
SUI 1ST OUARTER,1985
IIJ-4140-141
998.44
SUI 1ST OUARTER,1985
10-4180-141
748.45
SUI 13T OUARTER,1g85
21-4572-141
197.87
P4281
3146.23
EXPERT TREE SERVICE,INC.
REMOVE TREE,CANAL/VIVIENI.lo-4900-255
3205
110.00
13074
110.00
GRAND TERRACE
DEMAND/WARRANT REGISTER NO 85-102
PAGE NO
DATE 04/25/85
:HER
0
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
FRITZ'S LAWNMOWER REPAIR
I
LAWN MOVgER/PARKIVAYS
16-4900-220
976611
419.76
13075
419.76
LENORE FROST
MILEAGE,SAC.CPRS.3/14,FRG10-4807-270
221.62
P4273
221.62
HARBER COMPANY
STREET REPAIR,G.T./MINONAI6-4900-255
500063
330.00
I
STREET REPAIR,VIVIENDA
16-4900-255
500052
231.76
13076
561.7b
I
HOME CENTERS
PAINT,OLD CITY HALL
10-4180-245
10365
120.15
PAINT,BLDG.#2
10-4180-245
10395
50.88
13077
171.03�
HYDREX PEST CONTROL CO.
PEST CONTROL C/C 4/85
10-4180-245
42.00
13078
42.00
LAYMON CANDY COMPANY
EASTER CANDY
10-4430-220
80470
237.10
13079
237.10
VIRGIL LIVELY
CROSS.GUARD 4/1-4/5/85
17-4910-2.50
63.45
13080
63.45
LOMA LINDA DISPOSAL
TRASH PICK—UP,4/85 C/C
10-4180-245
37.05
TRASH PICK—UP,4/85 PARK
10-4430-245
37.05
13081
74.10
BARBARA MICHONSKI
BOOK (ACCT.CLASS)
10-4120-268
28.67
'4EET.4/1/85 MICHONSKI
10-4140-270
20.00
13082
48.67
PHILIP M. PAGE
CLEAN PARK,3/2-3/31/85
10-4430-245
250.00
13083
250.00
ol
GRAND TERRACE
PAGE NO
DEMAND/WARRANT REGISTER NO 85-102 DATE 04/25/85
CHER
10
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHGD
INV NO
AMOUNT
NO
AMOUNT
AINE WEBBER CASH FUND
RETIRE.P/R ENDING 3/22/8510-2167-000
19.20
RETIRE.P/R ENNDING 3/22/8510-4120-140
277.37
RETIRE.P/R ENDING 3/22/8510-4125-140
285.62
RETIRE.P/R ENDING 3/22/8510-4140-140
422.20
RETIRE.P/R ENDING 3/22/8510-4160-140
315.57
RETIRE.P/R ENDING 3/22/8521-4572-140
83.45
P4276
1403.41
RETIRE.P/R ENDING 4/5/85
10-2167-000
13.68
RETIRE.P/R ENDING 4/5/85
10-4120-140
270.27
RETIRE.P/R ENDING 4/5/85
10-4125-140
285.62
r
RETIRE.P/R ENDING 4/5/85
10-4140-140
419.97
RETIRE.P/R ENDING 4/5/85
10-4180-140
315.57
RETIRE.P/R ENDING 4/5/85
21-4572-140
83.45
P4284
1388.56
P B WEST ENTERPRISES
BINDING COMBS
10-4140-210
5099
35.82
13084
35.82
PETRA ENTERPRISES
PRINT REVENUE VOUCHERS
10-4140-210
4861
36.73
PRINT TITLE 18
10-4190-220
4858
349.27
13085
386.00
PEOPLE HELPERS INC
REC.SVCS.4/1-4/15/85
10-4n30-2'50
1721.77
13086
1721.77
PRESS ENTERPRISE COMPANY
AD FOR REC.SVCS.
10-4430-220
11878
45.56
AD FOR REC.SVCS.
10-4430-220
11878
21.15
AD RECREATION SERVICES
10-4430-220
11878
25.38
13087
92.09
SAN BDNO CO CENTRAL CR UNIOI,
ENIP.DED.P/R END.4/5/85
10-2165-000
1451.22
P4283
1451.22
SAN BERPIARDINO,AUDITOR/COVT
PARK CITES.3/31/35 CJFTCF10-2200-000
70.50
13088
70.5u
GriAIND TERRACE
DEMAND/WARRANT REGISTER NO 85-102
PAGE NO
DATE 04/25/85
.OVER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
SHERIFF FLOYD TIDWELL
I
I
i
LA4 ENFORCE.SVCS.4/85
10-4410-256
34189.00
CRIME PREVENT UNIT 4/85
10-4410-256
3160.00
P4278
37349.00
SANITATION & OPERATION
CLEAN SEN+ER BLOCKAGE
21-4572-900
3012
250.00
13089
250.00
THOMAS J. SCHAAB
MMACS MEET.2/21 SCHWAB
10-4120-270
31.75
NCR MEET.3/20,SCHWAB
10-4120-270
63.35
PRIMA MEET.3/29,31CH'NAB
10-4120-270
26.50
AMM MEET. 3/22,SCHWAB
10-4120-270
16.50
LOCAL MILEAGE,SCHNAB
10-4120-271
38.50
P4275
176.60
SECURITY PACIFIC NAT'L BANK
NIEET.MONTEREY,2/15,COUNCI10-4110-270
351.26
MEET.COLTON 3/8,SETH
10-4120-270
23.79
NIEET.BREA,2/21►SETH
10-4120-270
30.94
NIEET.,COLTON,3/7,SETH
10-4120-270
17.05
CPRS,SAC.3/2 RANDY
10-4180-270
379.54
MEET. 2/19,RANDY
10-4180-270
15.95
RENT TRUCK MOVING
10-4190-220
65.18
P4279
883.71
SIGNAL MAINTENANCE, INC.
REPAIR SIG.BART/MICH.
16-4909-255
39184
250.00
SIGNAL MAINT. 3/85
16-4909-255
39275
199.23
13090
449.23
STATE COMPEVSATION INS. CO.
WORKMANS COMP. 3/85
10-4120-260
501.58
P4274
501.58
THE SUN
PUBLIC NOTICE 3/24
10-4125-230
57.24
DUBLIC NOTICE 3/25
10-4125-230
43.60
AD REC.SVCS.
10-4430-230
93545
20.80
AD REC.SVC3.
10-4430-230
89998
18.72
13091
140.3c
GrcAND TERRACE
DEMAND/WARRANT REGISTER NO 85-102
PAGE NO
DATE 04/25/85
40
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG 0
INV NO
AMOUNT
NO
AMOUNT
UN BADGE COMPANY
PINS FOR COUNCIL
10-4110-220
8868
52.73
PINS FOR STAFF
10-4190-220
8868
52.74
13092
105.47
SUNDAY PRESS
PRINT RECREATION FLIERS
10-4430-230
1654
31.54
13093
31.54
TIGER SYSTEMS
RENT STORAGE BIN 4/85
10-4110-240
100921
60.00
13094
60.00
t
TIM ENGLE CUSTOIA CONSTRUCTIO
REPAIR ROOF,OLD CITY HALL10-4180-245
50.00
13095
50.00
TROPHY AWARD CO.
GAVEL 'WITH PLATE
10-4110-220
2944
31.75
GAVEL
10-4801-210
2952
10.55
13096
42.30
PEGGY TROTTIER
LOCAL MILEAGE,TROTTIER
10-4140-271
8.33
LOCAL MILEAGE,TROTTIER
21-4572-271
8.40
13097
16.73
UNION OIL CO. OF CALIF.
GA,S/CITY TRUCK
10-4180-245
29.57
13098
29.57
JJHN J. COLSH
W.W.D.REFUND,COLSH
21-3114-000
19.39
13099
19.39
AZTEC UNIFORM & TOOIEL
RENT MATS MOVI,IG
10-4180-245
0368
15.45
13100
15.45
ENCHANTED ATTIC
RENT BUNNY SUIT
10-4430-220
35.00
13101
35.00
GRAND TERRACE
DEMAND/WARRANT REGISTER NO
65-102
PAGE NO
DATE 04/25/85
,HER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
W.H.P.DRUMNiOND
W.A.D.PEFUND,CRUMMOND
21-3114-000
14.00
13102
14.00
PAYROLL
PAYROLL ENDING 4/5/85
10-2161-000
1257.58-
PAYROLL ENDING 4/5/85
10-2162-000
201.49-
PAYROLL ENDING 4/5/85
10-2163-000
66.54
PAYROLL ENDING 4/5/85
10-2164-000
439.00
PAYROLL ENDIING 4/5/85
10-2165-000
1451.22
PAYROLL ENDING 4/5/85
10-2167-000
13.68
PAYROLL ENDING 4/5/85
10-2170-000
7.63
PAYROLL ENDING 4/5/85
10-2172-000
1Q.00
PAYROLL ENDING 4/5/85
10-4110-120
750.00
PAYROLL ENDING 4/5/85
10-4120-110
2179.64
PAYROLL ENDING 4/5/85
10-4125-110
2303.40
PAYROLL ENDING 4/5/85
10-4140-110
3386.83
PAYROLL ENDING 4/5/85
10-4180-110
2544.85
PAYROLL ENDING 4/5/85
21-4572-110
672.99
0
8381.57
GRAND TERRACE
DEMAND/WARRANT REGISTER NO 85-102
PAGE NO
DATE 04/25/65
PAYEE
WARRANT CHECK
NO
NO
DETAIL OF DEMANDS PRESENTED
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
BITTEN
8161.86
REPAID
78720.32
ACCRUED
.n0
TOTAL
86882.1E
RECAP BY FUND
RE —PAID
NRITTEN
FUND
10
58561.76
6126.69
FUND
16
.00
1586.93
FUND
17
.00
63.45
FUND
21
20158,56
384.79
I CERTIFY THAT, TO THE BEST
OF MY KNOWLEDGE,
THE AFO
ELISTED CHECKS
FOR PAYMENT
OF CITY
LIABILITIES HAVE BEEN AUDITED BY
ME AND ARE NECESSARY
AND
APPROPRIATE E
PENDI
URES FOR THE
OPERATION OF THE CITY
5&wz,/
THOMAS SCHWAB
FINANCE DIRECTOR
DATE
IT
�c o
54A
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE 4-25-85
AGENDA ITEM NO. U
SUBJECT Security Deposit Waiver for Grand Terrace Senior Citizens
FUNDING REQUIRED
NO FUNDING REQUIRED _ X
The Grand Terrace Seniors have expressed a desire to meet in the
Civic Center Meeting Room on the second Friday of each month
from 10-00 A.M. until 1 00 P.M. The dates and times have been
approved. I have been advised that a $150.00 security deposit
is required. ,
It is requested that this deposit be waived for this City -sponsored
activity.
Respectfully submitted,
'�L
Douglas E. Erwa
Coordinat rand Terrace Seniors
STAFF RECOMMENDS THAT COUNCIL -
WAIVE $150.00 SECURITY DEPOSIT FOR GRAND TERRACE SENIOR CITIZENS
TO CONDUCT MONTHLY MEETINGS IN THE CIVIC CENTER MEETING ROOM.
0
.-*TAr r
DATE
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE 4-25-85
AGENDA ITEM NO. 3D
SUBJECT Hearing - Absent Voter Procedures SB 1294
FUNDING REQUIRED X
NO FUNDING REQUIRED
SB 1294 is presently being considered which will make certain
amendments on Absentee Voting regulations. Portions of this
legislation will improve the process, but is still much too
permissive. The League of California Cities is urging all
election officials to testify before the Senate Elections and
Reapportionment Committee on May 1, 1985 in an effort to
get the proposed legislation amended.
Funds are available in the City Clerk's budget.
STAFF RECOMMENDS THAT COUNCIL;
AUTHORIZE THE CITY CLERK TO ATTEND AND TESTIFY BEFORE THE SENATE
ELECTIONS & REAPPORTIONMENT COMMITTEE IN SACRAMENTO ON MAY 1, 1985.
Historical & Cultural =ittee RECEIVED
_ APR 2 5 1985
•' 198� COUNCIL AGENDA ITEM E 7G
Minutes of the April 8th; 1985 Meeting,: �`
The meeting gas called to order by Cl��irma.n' Bar�bar�a Mathews at
7:15 PM. Those present were Barbara Bayus, Betty Duarte, Irene
Mason, Viola Gratson, Barbara Mathews, and Hannah Laister. Ann
Petta was absent. Also present was Judy Rinderhagen.
The Secretary's report for March was read and corrected as follows:
AddJudy Rinderhagen to the list of those present. Addthe name of
Kater Crafts Bookbinders of Pico Rivera as the company binding our
old newspapers. Correct motion on ribbons as follows: We would
purchase at least one ribbon for the scrapbook and if there is no
sizeable difference in price within $5.00, will purchase all new
ribbons. Irene made the motion to accept the minutes as corrected.,
Viola seconded. Secretary's report approved as corrected.
The Committee was presentedwith the original gavel from the City
Council which wasused from 1979 until now. Barbara Mathews brought
the old newspapers which we had bound for the Committee to see. These
will be put in the library for display.
Treasurer's Report: It was requested that the Committee prepare a 7
budget for the next fiscal year to be given to Randy Anstine by '
April llth. $1,152 has been spent from this year's budget.
Dedication: Betty asked that the Committee members be at the Civic
Center parking lot by 1:30 PM at which time we will be assigned our
duties. Betty had ribbons made for each member. These were turned
over to Barbara Mathews. Barbara Bayus was selected to present the
Grand Terrace poem to the mayor to be hung in_ City Hall.
A letter was written to the Women's Club on March 29th,asking their
help in finding people who are interested in the arts. At the present
time, we have had no communication_kom the Women's Club.
Ampitheater: A committee report will be prepared requesting (1)
what has been done and (2) requesting that our committee be present
at any meetings taking place regarding the ampitheater. Motion was
made by Viola, seconded by Irene with unaminous approval. Viola
volunterred to be the Committes representative.
Chamber of Commerce Newsletter. An article in the March newsletter
was totled "Performing Arts Center for Grand Terrace". The Committee
would like to go on record again that the theater gas given up by the
committee but not the performing arts. A motion was made to put this
in a committee report by Viola, seconded by Hannah. Vote was 4-2 in
favor.
Betty asked the committee to investigate the historical value of a house
at =6 Van Buren. Ann asked Mildred Castle, a long time resident of the
area if sheas aware of the history of the house. It is one of the older
homes in the community but of no historical value because of remodeling.
Miss Castle believes that she hGs a picture of this home which she will
give to the committee for our scrapbook, asher aunt and uncle lived in
the house for many years.
The Committee'sAgoals have been typed and handed out to the members.
April 8, 1985
Page #2
Betty prepared a flyer to go out ,aith the May 1 sewer billings on the
arts, asking for people who are interested to fill out a questionaire
and return. Discussion was held on this, motion to accept made by
Hannah, seconded by Viola and unanmously approved.
New Business: Barbara Mathews needstwo more photograph albums and
fillers for bout $50.00. She plans to take pictures of all of the
city businesses, churches and schools as her next project for our
phote album. Betty madethe motion to approve this expense, Irene
seconded, unanimously approved.
Budget. Office Expense 3 500.00
Special Dept Expense 1,000.00
s1,500.00
Under Office Expense would be newspapers, stamps, scrapbook fillers,
general office supplies, film and developing. Special Departmental
expense would cover anniversary dinner, cultural functions and
displays, promotions, flyers and other related expenses. Betty made
a motion to present the doove to Council, Barbara Bayus seconded,
vote was unaminous.
Parks and Recreation: Barbara Bayus was asked why she went to the
Parks and Recreation Committee and asked them to put on the Country
Fair and parade without the Committee's knowledge or approval. Barbara
stated that she went as a private citizen. Most of the committee felt
that this was a conflict of interest and Barbara Bayus was informed
by Barbara Mathews that this matter would be taken up with the City
Council.
Historical Research: Barbara Mathews asked for volunteers to visit
libraries and Water District archives to dig through newspapers and
microfilm for information on Grand Terrace. All members should
volunteer some of their time to help with this project.
Viola made a motion to adjourn the meeting at 8.35 PM, Irene seconded.
The next meeting will be the 6th of May.
jc-�
Respectfully submitted,
4t-'d.�'(
Hannah Laister,
Secretary
COMMISSION AND COMMITTEK REPORTS
C
COUNCIL AGENDA ITEM # 7 C CJ
COUNCIL MEETING DATE April 25, 1985 DATE 4-17-85
COMMISSION/COMMITTEE Historical & Cultural Activities Committee
SUBJECT Mrs Barbara Bayus
PROBLEM
Facts Mrs Bayus has gone to the Parks and Recreation Committee asking
them to put on the fair for 1985 She did not inform them that she
was making this request as a Drivate citizen From all appearances
she seemed to be representing the Historical & Cultural Activities
Committee To those committee members, whose grievances are attached,
this appears to be a conflict of interest and unethical Because of
her actions dissension has arisen within the committee and has made it
uncomfortable to work as an effective committee
ALTERNATIVES
SOLUTION Reauest for removal of Mrs Bayus as a member of the Historical &
Cultural Activities Committee by the City Council
REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF
REC EiV 'LOVE MRS BAYUS FROM THE HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
APR 1 11' 1985
CiTY OF GRAND TERRACE
e
To Mrs. Bayus her appointment as chairperson of the fair seemed to
her to give her unlimited authority. Plans were made and put into action,
then the other members of the committee were informed of her intentions.
I repeatedly told her that the committee needed to be informed of her
plans so that the entire committee would be well informed, discussions
and motions made to approve her plans. She seemed to feel that this was
unnecessary. A sucessful committee is one that is well informed and
where all members feel that they are an integral part of the whole group.
This was not the case last fall for the fair.
While I was in the hospital parade plans were finalized without the
knowledge or consent of the committee. Although we had discussed the
possibility of a parade early in the year we had made no commitment. It
was not realized immediately what her intent regarding the parade was but
as the fair drew closer it became apparent that it was politically
oriented. With this in mind I personally called four members of the the '
council for their opinion and collectively was told no political overtones.
I so informed this person of the councilmen's decision. She refused to
accept my word and went to the council meeting on her own volition. After
hearing her speak they again reiterated their position. Not without —
standing she went ahead as planned.
At the time of the formation of the parade plans a subcommittee was
formed. Quite by accident two weeks before the fair we learned of this
committee although we were never informed as to the members. The day of
the fair this group engineered the parade, set up the mechanisms at the
community center and took full charge of the running of the fair. The
rest of the committee were literally bystanders.
The 1984 fair took on a carnival atmosphere. The original intent of
the Historical and Cultural Committee regarding the fair was to make it a
community event. It was to display the artistic talents of the citizens
of the City of Grand Terrace.
The committee voted not to undertake the fair for this year. When
she was addressed regarding her appearance before the Parks and Recreation
' Committe requesting them to put on the fair I was told I was a very poor
leader. She accused me of running the committee for my own aims and the
committee had to follow my demands. Isn't it ironic that as chairperson
of the fair this is way she worked.
.,;J->`
Barbara -Mathews
The following is submitted for y6ur information:
It is my understanding on the last meeting (April 8) of the
Historical and Cultural Committee, one of our members went
to the Parks and Recreation Department and suggested they
take over the Fair for 1985.
This person acted in the capacity of a "private citizen",
and did rot receive approval of support of the committee.
Since the Fair was one of our goals it has been postponed
for the current year.
I feel it is an honor and a privilege to be a member of
this Committee,and I would like to further it in any way
I can. Unless we get full support of the entire Committee
we will not be able to achieve our goals and fail in our
efforts.
I have enjoyed working on the Historical and Cultural
Committee until the last year or so. We now seem to be
at odds and this does not make for a combortable time
for any of us.
The parade was put on by the chairpersons without the
knowledge of the rest of the committee when the plans
were adopted. Because of the parade's political over—
tones I was embarassed watching by the remarks from the y
people around me.
Our committee also voted not to have the fair this year
ONLY but to look into other things we might do. One of
our members has gone to another committee asking them to
put on the fair and I certainly feel that this is a
conflict of interest and very unethical.
Hannag Laiste
I
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1;4
J? 6'-,S Z-2
PLEASE INCLUDE THIS INFORMATION IN YOUR AGENDA PACKET
UNDER ITEM 7C (1).
C.
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1001SARROWHEADAVE SAN BERNARDINO OAQ9419/f7141AAQ 9773nrf213162-43022
aoRIL 25, 1985
• L, Council Agenda Item #7C (1)
IN REPLY TO MRS. BARBARA BAYUS: nt7,_ Y
Paragraph Number 1 of her statement she is asking how there can
be a committee report and a request for action without it being
an agenda item of the Historical and Cultural Committee. In reply
I refer to the following paragraph of the April 8, 1985 minutes.
Parks and Recreation: Barbara Bayus was asked why she went to
to the Parks and Recreation Committee and asked them to put
on the Country Fair and parade without the commi-ttee's
knowledge or approval. Barbara stated that she went as a
private citizen. Most of the committee felt that this was a
conflict of interest and Barbara Bayus was informed by Barbara
Mathews that this matter would be taken up with the City
Council.
I consulted with Mr. Ivan Hopkins, City Attorney how to proceed
with the grievances and the report.
Those individuals of the committee who filed the grievances for a
number of months have been dissatisfied at our committee meetings
because of the tension that has been created. Mrs. Bayus-has not -
felt that it was necessary to work with the whole committee for
some time.
She states it was agreed that she would chair the parade. To quote
from the June and July minutes
June: Country Fair - Barbara Mathews suggested that the
committee approach the Chamber of Commerce and ask them to
organize and put on the street parade we were planning. There
was disagreement over this item so a ballot was taken and it
was voted on that Barbara Bayus will call the Chamber for
their reaction to this proposal.
July: Country Fair - The Chamber of Commerce declined to take
in the parade as the, have too many other things going at the
present time.
you will note that no such directive was given to Mrs. Bayus.
The August meeting of the committee was cancelled due to the lack
of a quorum. I had surgery August 24, 1984 and was unable -to-attend
the September meeting of the committee. At that time all parade
plans were presented. Even though her decision to have a parade
was questioned those committee members present went along with her
plans. At this time with her outside help that she obtained the
committee became more aware that we were getting information after
the fact.
Although she states that she followed council reccomendation for
treating everybody equal this �,as not the point regarding the
parade. The point was that there was to be no political activity
as to the parade. Can she refute that there wasn't?
Committee members were given specific duties for the fair as
presented in our March minutes.
.,.
REPLY PAC-E 2IL
_~
The following Fair sub —committees i.ere appointed, with Barbara
Bayus as Fair Chairman.
1. Publicity — Irene Mason
2. Community Involvement and Activities — Barbara Bayus,
Betty Duarte and Ann Petta
3. Fair Entry Forms — Barbara Mathews
4. Historical Displays — Hannah Laister
Although all committee members; followed through with their
responsibilities the -impression is given in her statement that she was
given no help or support by the committee. Her outside committee
took complete charge of the parade as well as running the fair. To
support the remaining four (4) committee memberisgrievances we were
told to be at the Community Center at 7:00 A.M. the day of the fair.
When we arrived all the initial set up was done. The remainder of
the day the outsiders took charge. We four were there and worked
at those jobs as directed by the outsiders and Mrs. Bayus. It
gave credence that the fair was a Historical and Cultural sponsored
event. She did recognize the committee with individual thank yous.
Yes, John Mathews did go before the Lions executive board in
January. I wish to lake it clear that I did not request this,.action
by Mr. MatTiews. He asked -the board to consider sponsering the
parade for the Country Fair. The board agreed that no -action
should or would be taken until the Historical and Cultural Committee
made a formal request for sponsorship of the parade. Mrs. Bayus
asked that the following quote be put into our March minutes.
Barbara Bayus stated that quote. ~'
"On January 23, 1985 at Lion's Board Meeting a motion was
made by John Mathews to take over the fair."
My question is, we didn't vote until February 4, so how
could -they vote on something we still had?
Barbara Mathews responded that, the board of the Lions Club
did not discuss the fair only the parade. Theze was no motion
made.
As you will note at the bottom of the quote I corrected her
statement regarding the use of the word fair. Again in this paper
she is using the word fair which is incorrect.
She states that she went before the Parks and Recreation Committee
as a private citizen when she put in her request for the committee
to sponser the 1985 fair and parade. When I personally talked to
Dick Rollins Chairman of the Parks and Recreation Committee he
told me that he asked her if there would be any hassle with the
Historical and Cultural Committee. Her answer was no. Why at that
time didn't she she state she was making the request as a private
citizen?
For each volunteer that serves on any city committee each in our
own way aie working for community betterment. Many of us have
given considerable time to obtain committee goals. It is
satisfaction to ourselves that we have done the best job possible.
To have committee members unhappy and a committee torn apart by
dissension hurts the committee and the community.
Barbara Mathews
I
TO Grand Terrace City Cot 1
FROM Crime Prevention Committee
DATE. 18 March 1985
MEMBERS PRESENT
Susan Crawford
Joe Ramos
Larry Williams
GUESTS PRESENT
1PR 2 5 1985
COUN'C1L AGENDA ITEM 3 7 D
The meeting was called to order at 6 05 P M.
The previous meeting's minutes were read and approved
Chairman Crawford informed the committee that the Crime Prevention Officer would
be on duty within the next two weeks.
She also advised the committee that Mayor Grant signed a proclamtion naming April
as Child Abuse Prevention month.
The committee agreed that the third Tuesday of each month would be reserved for
the Town Meeting .. a meeting devoted to Crime Prevention topics. The
presentation for the Town Meeting on Aril 16, 1985 is Drug Abuse Detection and
Prevention Larry Williams will be contacting TV and radio for advertisement
Susan Crawford will contact the newspapers.
A ra t tSi
The next meeting is scheduled for.r�aI , 1985.
Respectfully submitted
Joe Ramos
Secretary
t P R 1 19i�5
:1TY 07