05/09/1985:y
CITY OF GRAND TERRACE
--
REGULAR COUNCIL MEETING
AGENDA
CITY
COUNCIL CHAMBERS
MAY 9, 1985
GRAND
TERRACE CIVIC CENTER
5 30 P.M.
22795
Barton Road
*
Call to Order
*
Invocation - Pastor Dave
Jacobs, Grand Terrace Christian
Fellowship Church
* Pledge of Allegiance
* Roll Call
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of Minutes (4/25/85)
2. Approval of Check Register No. CRA050985
3. Civic Center Project Payment
�4 FY 1985-86 Budget Study Sessions
I
ADJOURN COMMUNITY REDEVELOPMENT AGENCY TO AN
(ADJOURNED REGULAR MEETING TO CONDUCT BUD —GET -STUDY
SESSION date & time to be esta is e
CONVENE CITY COUNCIL
1. Items to Add/Delete
i2. SPECIAL PRESENTATIONS
A. Proclamations
(1) Firefighter Appreciation Day -
May 31, 1985
(2) Soil Stewardship Week May 12-19 1985
(3) Arts Awareness Month - May 1985
(4) Senior Citizens' Month - May 1985
B Certificate of Commendation - Ed O'Neal
13. CONSENT CALENDAR
(The following Consent Calendar items are
expected to be routine & non -controversial.
They will be acted upon by the Council at
one time without discussion. Any Council
Member, Staff Member or Citizen may request
removal of an item from the Consent Calendar
for discussion.
Staff
Recommendations
Approve
Approve
Council Action
-PLEASE DO NOT REMOVE COUNTER COPY FROM
�� INFORMATION DESK -,THANK YOU
COUNCIL AGENDA
5/9/85 - Page 2 of 3
A Approval of Check Register No. 050985
B. Ratify 5/9/85 CRA Action
C Approve Minutes of April 11, 1985
D. Approve Minutes of April 25, 1985
E. Confirm dates and times set by CRA for
i
Council FY 1985-86 Budget Study Sessions
F. Waive $150 Security Deposit for Friends of
the Library to conduct meetings in the
Civic Center Meeting Room
i
G. Waive $150 Security Deposit for Grand
i Terrace Community Soccer Club to conduct
meetings in Civic Center Meeting Room
'4. PUBLIC PARTICIPATION
5. ORAL REPORTS
j A. Planning Commission
i B Parks & Recreation Committee
C. Historical & Cultural Activities Committee
(1) Consideration of establishment of a
f Historical Committee
D Crime Prevention Committee
E. Emergency Operations Committee
F. Economic Development Adhoc Committee
G. Police Chief
H. Fire Chief
I. City Engineer
(1) Oral report on extension of Brentwood
between Canal & Mt. Vernon
i
J . City Attorney
K. City Manager
L. City Council
6. UNFINISHED BUSINESS
A. Parking Citation - Mr. Fisher
Staff
Recommendations
Approve
Approve
Approve
Approve
Approve
Approve
Council Action
COUNCIL AGENDA
5/9/85 - Page 3 of 3
'7. NEW BUSINESS
A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CA, AMENDING CHAPTER 2 16
OF THE GRAND TERRACE MUNICIPAL CODE DEALING
WITH THE CITY OF GRAND TERRACE PLANNING
COMMISSION. (First Reading)
B. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CA, AMENDING CHAPTER 2.04
OF THE GRAND TERRACE MUNICIPAL CODE PROVID-
ING FOR THE ELECTION OF CITY COUNCIL
MEMBERS BY DISTRICTS, PROVIDING FOUR SUCH
DISTRICTS, ESTABLISHING THE TERMS OF SUCH
OFFICES, AND PROVIDING FOR AN ELECTIVE
MAYOR AND THE TERM OF OFFICE THEREOF.
(First Reading)
18. CLOSED SESSION
(ADJOURN
THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE
HELD THURSDAY, MAY 23, 1985, AT 5 30 P.M
AGENDA ITEM REQUESTS FOR THE 5/23/85 MEETING MUST
BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE
BY 12 00 NOON ON 5/15/85.
Staff
Recommendations Council Action
PENDING CRA APPROVAL MAY9, 1985
CITY OF GRAND TERRACE
Council Agenda Item # 1
C
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - APRIL 25, 1985
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on April 25, 1985, at 5 30 p.m.
PRESENT Hugh J Grant, Chairman
Byron Matteson, Vice Chairman
Tony P etta
Barbara Pfennighausen
Dennis L. Evans
Seth Armstead, Executive Director
Thomas J Schwab, Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT None
APPROVAL OF MINUTES (4/11/85)
CRA-85-19 Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, ALL
AYES, to approve the Minutes of April 11, 1985, as presented.
CHECK REGISTER NO. CRA042585
CRA-85-20 Motion by Mrs. Pfennighausen, Second by Mr. Evans, ALL AYES, to
approve Check Register No. CRA042585, as presented
FIRE STATION ROOF ENCLOSURE STORAGE AREA
Community Services Director Anstine advised Staff received a request
from the California Department of Forestry personnel at Fire Station
No. 23 to provide a cover tQ protect the emergency switching gear.
Estimates were received from Aluma-Kool, B & D Specialties, and
Sunboss Corporation ranging in price from $1,140 to $1,408 to cover
only the storage area and $1,524 to $2,586 to cover both the storage
and trash container areas. Recommended an awning with a flat pan
finish from the Sun Boss Corporation for $1,844 to cover the storage
area only
Vice Chairman Matteson questioned the difference between the two
awnings, the difference in durability and importance of aesthetic
value. Was advised the W pan is a conventional type awning, the flat
pan does not have a rippled affect and is aesthetically more
Page 1 -
CRA - 4/25/85
Pi
0
appealing The manufacturer claims the flat pan awning will last
longer and has greater structural stability than the W pan The
awning will be located at the rear of the Fire Station and will be
visible only to the Azure Hills Seventh Day Adventist Church and to
the Fire Station personnel
Mr. Petta questioned why only one bid was received on the flat pan
awning Was advised that Sun Boss Corporation apparently is the only
firm that makes that type awning.
CRA-85-21 Motion by Vice Chairman Matteson, Second by Mr Petta, to approve the
installation of a W Pan awning, over the storage area only, by Sun
Boss Corporation for a cost of $1,140, and to authorize the
appropriation of $1,140 from the CRA Undesignated Fund Balance to
complete the project
Responding to questions by Mr. Petta, Mr Anstine advised he thought
the W Pan awning would be satisfactory, will be acceptable
aesthetically, and would have no concern for its structural
durability
Motion No CRA-85-21 carried, ALL AYES
ADJOURN - The Community Redevelopment Agency adjourned at 5 40 p.m.
TF-e next regular meeting will be held May 9, 1985 at 5 30 p.m
Page 2 -
CRA - 4/25/85
Respectfully submitted,
ecreta
APPROVED
Chairman
NUMBER
(1) P1509
PENDING CRA APPROVAL MAY 9, 1985
COMMUNITY REDEVELOPMENT AGENCY Council Agenda Item # 2
CITY OF GRAND TERRACE
MAY 9, 1985 CHECK REGISTER NO CRA050985
OUTSTANDING DEMANDS AS OF MAY 9, 1985
MOFFATT & NICHOL,ENGINEERS VIVIENDA BRIDGE PROJECT PAYMENT #9 $ 3,142 45
TOTAL $ 3,142.45
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA
THOMAS SCHWAB
TREASURER
11
STAFF REPOF*.T
1-5A4
Date 5/1/85
C R A ITEM (XX) COUNCIL ITEM ( ) MEETING DATE: May 9, 1985
AGENDA ITEM NO. 3
SUBJECT: Civic Center Project Payment
FUNDING REQUIRED XX
NO FUNDING REQUIRED
The Civic Center Project Cerificates of Participation schedule of payments requires
the City to make the first interest payment by 6/1/85. The amount due in the fiscal
year 84/85 is $177,613.75. The amount due in fiscal year 85/86 will be $25,000
principal and $354,290 interest for a total of $379,290. Funds are available to
make the first interest payment but were not budgeted. Fund balance in the CRA Debt
Service Fund is $95,573 and anticipated revenue over expenses through the end of the
year for that Fund is $83,513
Staff Recommends Agency
Appropriate $177,613.75 for Civic Center lease payment from the Fund Balance in the
CRA Debt Service Fund.
11
STP-rF REPOP-T
Date5/1/85
C R A ITEM (XX) COUNCIL ITEM ( ) MEETING DATE: May 9, 1985
AGENDA ITEM NO. t
SUBJECT: 1985/86 Budget Study Sessions
FUNDING REQUIRED
NO FUNDING REQUIRED XX
The staff is requesting the agency set Budget Study Sessions to consider the
Fiscal Year 1985/86 CRA budget. Staff would suggest the weeks of May 13th to 18th
or May 20th to 25th. The budget is scheduled for final adoption at the meeting of
June 13, 1985.
On the consent calendar for the City Council is a staff report to accept the dates
chosen by the Agency to be accepted as the same dates to consider the Fiscal Year
1985/86 City Budget.
Staff Recommends Agency
Set Budget Study Sessions to consider Fiscal Year 1985/86 CRA Budget.
SMjTv
0
MAY 9 -185
Council Agenda Item #2A (1)
�zutXttmatiCn
FIREFIGhTER APPRECIATION DAY
MAY 313 1985
WHEREAS, the City of Grand Terrace has received effective fire protection
services from the California Department of Forestry and the County of San
Bernardino Forestry and Fire Warden Department since 1978, and
WHEREAS, this unique partnership with State, County and local government
has provided the citizens of Grand Terrace a professional and respected fire
protection system for protection of lives and property, and
WHEREAS, this partnership has resulted in the improvement of fire
protection and reduced losses and fire insurance costs, and
WHEREAS, the City of Grand Terrace Station 23 is staffed by six permanent
employees and fifteen paid -call firefighters dedicated to professionalism and
prepared to respond when called, often risking personal danger to help citizens
at any time, day or night, supported by the depth and expertise of the County
Fire Department and California Department of Forestry, and
WHEREAS, these firefighters have saved the lives of many of our citizens,
reduced property losses, and provided training in life saving techniques such as
first aid and cardio-pulmonary resuscitation,
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, on
behalf of the City Council do hereby proclaim May 31, 1985 as.
"Firefighter Appreciation Day'
in the City of Grand Terrace, and I call upon all citizens and civic groups to
acquaint themselves with the important role in our safety and welfare performed
by the firefighters of the City of Grand Terrace.
Mayor of the City of Grand errace
and of the City Council thereof.
This 9th day of May, 1985
9, 1985
Council Agenda Item #2A (2)
SOIL STEWARDSHIP WEEK
MAY 12-19, 1985
WHEREAS, the well-being of our people depends upon the production of
ample supplies of food, fiber and other products of the soil, and
WHEREAS, the quality and quantity of these products depend upon the
conservation, wise and proper management of the soil and water resources; and
WHEREAS, protection of our surface waters from pollution is dependent
upon protection of soils from being blown or washed into those waters, and
WHEREAS, conservation districts provide a practical and democratic
organization through which landowners are taking the initiative to conserve and
make proper use of these resources, and
WHEREAS, the soil conservation movement is celebrating in 1985 its 50th
anniversary of carrying forward a program of soil and water conservation in
cooperation with numerous agencies and countless individuals;
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, in
full appreciation of the value of our soil and water resources to the public
welfare, and desiring to honor those who protect those resources, do hereby
proclaim May 12-19, 1985 as
SOIL STEWARDSHIP WEEK
in the City of Grand Terrace.
11
Mayor of the City o ran errace
and of the City Council thereof.
This 9th day of May, 1985
9, 1985
11
Council Agenda Item #2A (3)
z0� axi� �� �1
ARTS AWARENESS MONTH
MAY 1985
WHEREAS, promotion of an arts and cultural community can create an
economic generator to attract commercial development and invite tourism to the
City of Grand Terrace, and
WHEREAS, promoting the arts will increase educational and cultural
opportunities for children and adults from all economic levels within our
soci ety; and
WHEREAS, the San Bernardino County Arts League is pursuing the
development and implementation of a countywide format to enhance and promote the
arts and cultural activities between community groups and individuals, and
WHEREAS, it is necessary to focus attention on the arts, create
community interaction through the planning of programs and to participate in
scheduled art activities,
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, on
behalf of the City Council, do hereby proclaim the month of May 1985 as
ARTS AWARENESS MONTH
in the City of Grand Terrace and urge the citizens of the Grand Terrace community
to provide a broader base for the recognition and support of community arts.
Mayor of t e City of rand Terrace
and of the City Council thereof.
This 9th day of May, 1985
1 9, 1985
Council Agenda Item #2A (4)
�Zadt`TT21attiTxt
SENIOR CITIZEN'S MONTH
MAY 1985
WHEREAS, Senior Citizens' Month has been observed for the past 20 years
to honor their achievements and to promote better opportunities, and
WHEREAS, citizens are now living longer - in 1980 the total number of
Americans 60 years and older totalled a group of approximately 35 million for the
first time, increasing much faster than children and youth groups of our country,
and
WHEREAS, although communities have tended to overlook their senior
citizens in the past, there is now a growing realization that the senior citizens
have a need for educational opportunities, the chance to serve as volunteers, and
a desire for regular employment and total participation in community affairs; and
WHEREAS, the Senior Citizens of Grand Terrace have contributed many hours
volunteering services for the good of the community,
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, on
behalf of the City Council, proclaim the month of May 1985 as
S E N I O R C I T I Z E N S' M 0 N T H
in the City of Grand Terrace and encourage all citizens to observe Senior
Citizens' Month and support the objectives.
Mayor of the City of Grand-7—errace
and of the City Council thereof.
This 9th day of May, 1985
MAY S, ,985
Council Agenda Item #2B
E D O' N E A L
WHEREAS, Ed O'Neal has been actively involved in the Grand Terrace
community for approximately 20 years, and
WHEREAS, during this time, Ed has been very actively associated with Boy
Scout Troop No. 40, the Grand Terrace Toastmasters, the Grand Terrace Area
Chamber of Commerce, the Grand Terrace Lions Club, and the Theatre on the
Terrace, and
WHEREAS, Ed also serves the City as Special Representative to the San
Bernardino County's Third Supervisorial District,
NOW, THEREFORE, I, Hugh J. Grant, on behalf of the City Council, do
hereby commend Ed O'Neal, and express our thanks and appreciation for his
20 years of dedicated service to the community.
Mayor of the City of Grand Terrace
and of the City Council thereof.
This 9th day of May, 1985
I
PENDING COUNCIL APPROVAL MAY 9, 1985
Council Agenda Item # 3A
CHECK hF-uISTER NO 050985
E�A,�D TERRACE PAGE NO 1
DEMAND/WARRANT REGISTER NO 85-111 DATE
:HER
0
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
AaBETT—WESTERN
BALLONS & HELIUM /DEDICA
10-4190-220
95.40
1310
95.40
ACCENT PRINT & DESIGN
ART FLIERS, H&CC
10-4804-220
4683
230.23
13110
230.23
ACCURATE JA`dITOR SERVICES,II'
JANITORIAL SVCS. APRIL 8
10-4180-255
911.00
13111
911.00
ADAIR PHOTOGRAPHY
I
COUNCIL PICTURES
10-4110-220
122.43
13112
122.431
ARROWHEAD UNITED 'NAY
I
EMP-CONTRIBUTIONS P/R 4/110-2172-000
19.00
P4300
19.00
AT&T INFORMATION SYSTEMS
RENT PHONE, EOC
10-4190-235
2.68
13113
2.681
I
AMERICAN PUBLIC WORKS ASSOC.
SENI.APWA 5/6&7/85 (2)
10-4180-270
325.00
13114
325.00
BASTANCHURY BOTTLED WATER
BOTLED WATER C/C
10-4190-238
93393
67.40
13115
67.40
BAYLESS STATIONERS
OFFICE SUPPLIES
10-4140-210
789041
62.52
OFFICE SUPPLIES
10-4140-210
735841
49.61
OFFICE SUPPLIES
10-4140-210
62642
4.20
OFFICE SUPPLIES
10-4180-210
789041
14.84
OFFICE SUPPLIES
10-4808-220
789041
87.54
1311
218.71
DEAN CARTER
`
REPAIR BALL PARK LIGHTS
10-4430-246
6941
638.32
13117
638.32
GRAND TERRACE_
DEMAND/WARRANT REGISTER NO 85-111
PAYEE
HER DETAIL OF DEMANDS PRESENTED
I
DESCRIPTION ACCOUNT CHG D
ALICIA CHAVEZ
LOCAL MILEAGE, CHAVEZ 10-4125-271
COMPLETE BUSINESS SYSTEMS
RENT COPTER,4/26-5/26 LAR10-4190-240
COPY LINE CORP.
RENT COPIER,4/13-5/13,SMA10-4190-240
DANIEL'S LANDSCAPING SERVIC
,AAINT.PARK/TRIANGLE,4/85 10-4430-245
DEMCO SUPPLY,INC.
LAMINATING FILM CLEANER 10-4180-210
BETH DUARTE
STUFF SEWER BILLING MAY 21-4572-250
EMPLOYMENT DEVELOPMENT DEPT.
STATE P/R DEPOSIT PIT 4/ 10-2162-000
STATE P/R DEPOSIT,SDI 4/810-2163-000
MYRNA ERWAY
C/C MEET.4/11/85 ERWAY 10-4125-270
SEA.REPORT WRITING,4/1,E 10-4125-270
C/C MEET.OAKLAND,4/20,ER-10-4125-270
ADVANCE,a150.00 C/C MEET.10-4125-270
MYRNA ERVIAY
ADVANCE,C/C CONF.OAKLAND,10-4125-270
ALEXANDER GRANT & COMPANY
UPS CHARGE,COP`IP.PRINTOUT 10-4140-210
COMP.SVCS.APRIL 1965 110-4140-255
INV NO
i457 I
14999 1
612307
05165
05165
AMOUNT
14.00
414.46
197.83
1075.00
129.64
PAGE NO
e
DATE 05/09/9t
WARRANT CHECK
WRITTEN
) I AMOUNT
18
L31191
1312
1312
1312
97.00 IP429
405.06
133.52 P4�
34.95
46.25
148.53
150.00 13:
150.00 IP4;
10.38
1140.00
14.00
414.46
197.83
i
1075.00
129.64
97.00
538.'--8
79.73
150.00
GRANO TERRACE
PAGE NO 3
DEMAND/WARRANT REGISTER NO 85-111
DATE 05/09/85
PAYEE
WARRANT CHECK
WRITTEN
HER
DETAIL OF DEMANDS PRESENTED
DESCRIPTION
ACCOUNT CHG D
INN NO
AMOUNT
NO
AMOUNT
UPS CHARGE,COIAP.PRINTOUT 21-4572-210 05165
10.38
i
COMP.SVCS.APRIL 1985 21-4572-255 05165
240.00
1312 1400.7o,
HELMAN'S DEPARTMENT STORE
HOME PLATE,BALL PARK
13-4445-602
5026
19.08
1312 19.08
HURLEY ELECTRONICS,INC.
CASSETTE TAPES
10-4110-210
E1815
93.49
1312 93.49
INLAND EMPIRE DIVISION
MEET. 4/24 FOUR COUNCIL 110-4110-270
48.00
P429 48.00
MEET.4/24 ONE COUNCIL MEt10-4110-270
16.00
P4294 16.00
IPS SERVICES INCORPORATED
STREET SWEEP.4/2/85
18-4908-255
1526
393.28
STREET SWEEP.4/9/85
18-4908-255
1664
245.80
13127 639.08
JUST -A -CAKE BAKERY
CAKE FOR DEDICATION
10-4190-220
3100
300.00
13128 300.00
KICAK & ASSOCIATES
ENG.SVCS.3/18-4/14/85
10-4120-601
2439.60
ENG.SVCS.3/18-4/14/85
10-4120-700
612.10
ENG.SVCS.3/18-4/14/85
10-4170-250
2409.70
ENG.SVCS.3/18-4/14/85
10-4170-255
1026.00
ENG.SVCS.3/18-4/14/85
10-41-30-255
2895.90
ENG.SVCS.3/18-4/14/85
10-4370-255
5586.40
ENG.SVCS.3/18-4/14/85
10-4610-255
1124.60
ENG.SVCS.3/18-4/14/85
11-4902-600
32.00
ENG.SVCS.3/18-4/14/85
16-4911-600
637.35
ENG.SVCS.3/18-4/14/85
16-4930-600
1233.60
ENG.SVCS.3/18-4/14/85
21-4572-601
162.00
13129 18159.2c
VIRGIL LIVELY
CROSSING GUARD 4/15-4/26
17-4910-250
159.00
13139 15q.01
GRAND TERRACE
PAGE NO
DEMAND/WARRANT REGISTER NO 85-111 DATE 05/09/A5-
0 :HER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
MAIN LINE EMBOSSING COMPANY
1
BUS.CARDS,S.CRAWFORD
10-4802-210
23.85
P4290
23.85
BUS.CARDS,R.ANSTINE
10-4180-210
23.85
BUS.CARDS,J.AINSAORTH
10-4430-220
23.85
P4295
47.70
BARBARA MICHO,VSKI
REIMB.COMPUTER PAPER
21-4572-210
47.70
P4292
47.70
NAZAREK,HARPER,HOPKINS &
LEGAL SERVICES 3/85
10-4160-250
4935.14
13131
4935.14
PHILIP M. PAGE
PARK CLEAN-UP 4/6-4/28/8
10-4430-245
200.00
13132
200.00
PACIFIC BELL
PHONE C/C 4/14
10-4190-235
752.27
PHONE,EOC,4/14
10-4190-235
30.42
PHONE,COMP.4/7/85
10-4190-235
26.29
PAY PHONES,C/C 4/7/85
10-4190-235
55.69
PHONE,CO.%IP.4/7/85
21-4572-235
26.28
13133
890.95
PATTON'S DESK CITY
OFFICE SUPPLIES
10-4120-210
11300
5.88
OFFICE SUPPLIES
10-4140-210
11300
147.18
OFFICE SUPPLIES
10-4140-210
13138
137.37
OFFICE SUPPLIES
10-4190-210
11862
758.94
13134
1049.37
PERRY'S STATIONARY
DEPOSIT snx C/C (SEWER)
21-4572-210
4762
126.27
1313
126.27
8AR6ARA PFENNIGHAUSEN
SLAG 1%+EET.4/18,PFENNIGHA
10-4110-270
47.3b
13136
47.30
GRviD TERRACE PAGE NO 5
DEMAND/WARRANT REGISTER NO 85-111 DATE 05/U9/85
PAYEE WARRANT CHECK
HER DETAIL OF DEMANDS PRESENTED WRITTEN
DESCRIPTION ACCOUNT CHG D INV NO AMOUNT NO AMOUNT
'EOPLE HELPERS INC
RECRE4TION SVCS.4/15-4/3010-4430-250
DtTTY-CASH,PEGGY TROTTIER
INCREASE PETTY -CASH FUND
10-1000-000
KEYS FOR LIBRARY
10-4125-220
ENGRAVING
10-4125-220
MAPS
10-4180-210
DRILL 8ITS,PICTURE HANGE'10-4180-245
DRILL BIT,PICTURE HANGER
10-4180-245
PAINT
10-4180-245
FOOD S/C LUNCH
10-4190-220
SURVEYORS TAPE
10-4190-220
CONSTRUC.PAPER,TINY TOTS
10-4430-220
DEVELOPE FILM
10-4430-220
PETTY-CASH,PEGGY TROTTIER
OFFICE SUPPLIES
SUPPLIES ,CHAMBER COFFEE,
CM ASSOC.MEETING,SETH
CM ASSOC.MEETING,TOM
PLANT FOR FINANCE DEPT.
ASSESSOR MAP UPDATE
ASSESSORS MAP UPDATE
DEVELOPS FILM
POSTER BOARD,BATTERIES
MOLLY BOLTS
RENT DOLLY
PICTURE HAIvGERS
NAME PLATES
KEYS
MASHERS, SCREWS
CHULK SEALER
KEYS
10-4120-210
10-4120-210
10-4120-270
10-4120-270
10-4140-210
10-4170-255
10-4170-255
10-4180-210
10-4180-210
10-4180-245
10-4180-245
10-4180-245
10-4180-245
10-4180-245
10-4180-245
1U-4180-245
10-4180-245
645
691
652
646
646
654
647
650
649
653
529
630
636
637
631
632
6n1
oat
645
633
634
635
638
639
640
643
644
PITNEY BOWES
RENT POSTAGE METER 6/1-8 10-4190-246 62299
RENT POSTAGE "DETER 6/1-8 21-4572-246 822Q9
1741 .61 1:
100.00
1.59
5.40
6.68
5.93
6.19
4.93
28.28
7.84
4.51
14.98
11.25
22.96
10.00
10.00
7.38
2.12
1.06
8.66
4.77
2.04
12.37
4.07
11.45
7.42
6.36
18.82
6.86
31.41
31.40
,313
13138
IP42E
113131
1741.61
186.33
147.5c
o2.8.
GRAND TERRACE
DEMAND/WARRANT REGISTER NO 85-111
PAGE NO
DATE 05/09/85
10
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
PRENTICE-MALL, INC.
PUB.BIJILDING & MAINT.
10-4180-210
55.00
13140
55.00
REGENTS-UC
ACCT.CLASS MICHOINSKI
10-4120-268
26680
145.00
13141
145.00
ROLLINS,BURDICK,HUNTER
FAITHFULL PERFORMANCE BOIN10-4120-260
43146
371.00
13142
371.00
SAN BOND CO CENTRAL CR UNION
EMP.DEDUCTIONS,P/R 4/19/810-2165-000
1451.22
P4299
1451.22
R.C.RANDOLPH,MARSHAL
LEGALSVCS.SEAER ACCOUNTS
21-4572-250
28.00
P4297
28.00
SHERIFF FLOYD TIDNELL
OVERTIME,1-3/85 SHERIFF
10-4410-256
525.77
13143
525.77
SAN BERNARDINO, COUNTY OF
DUMP CHARGES 3/19-4/9/85
16-4900-253
842
3.60
DUMP CHARGES 3/19-4/9/85
18-4908-253
842
97.55
13144
101.15
SECURITY PACIFIC NATIONAL B
FED.P/R DEPOSIT APRIL 1Q
10-2161-000
2527.06
P4282
2527.0b
SMART & FINAL IRIS CO.
SUPPLIES FOR DEDICATION
10-4190-220
40791
12.6b
13145
12.66
50. CALIF. EDISON COMPANY
ELEC.CITY BLDGS.4/12/35
10-4190-238
60.45
ELEC.C/C 4/12/85
10-4190-238
1978.00
ELEC.R/P LIGdTS 4/9/85
10-4430-238
176.36
GNAND TERRACE
DEMAND/WARRANT REGISTER NO 85-111
PAGE NO
DATE 05/0Q/l+5
+CNER
A
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
ELEC.LIGHTS/PARK (2) 4/9
10-4430-238
24.83
ELEC.SPRINKLER/PARK 4/12
10-4430-238
8.97
ELEC.SIGNALS(3) 4/8/85
16-4510-238
383.77
ELEC.BART/PALM 4/12/85
16-4510-238
8.12
ST.LIGHTS.ADJ.7/1-8/31/8
10-4510-238
90.65
13146
2731.1`_
SU. CALIF. GAS COMPANY
GAS C/C 3/12-4/10/85
10-4190-238
580.58
GAS CITY BLDGS,3/12-4/10
10-4190-238
49.45
13147
630.03
STATE COMPENSATION INS. CO.
BAL DUE ''N/C INS. 1984
10-4120-260
618133
652.54
13148
652.54
STULTS ELECTRIC CO.
REPAIR FIXTURE,BART/PALM
16-4900-255
130.14
1314
130.14
SUN BADGE COMPANY
I.D.BADGES,MATTESON/EVAN
10-4110-220
9082
86.81
13150
86.81
O.C.TANNER
SERVICE AWARD,FIVE YEARS
10-4120-600
164197
101.66
13151
101.6t
TOYS"R" US
PLAYGROUNO EOUIP.REC.SVC
10-4430-220
21.65
13152
21.65
VERTICAL MAIAGEMENT SYSTEMS
PROCESS PARK.CITES 2/85
10-4412-255
85002
79.80
PROCESS PARK.CITES.3/85
10-4412-255
85003
79.80
13153
159.6(
1/JEST PUBLISHING CO.
CA.LEGISLATIVE SERVICES
10-4125-210
159714
75.0,0
13154
75.0(
'
'AATTE-NBARGER'S OFFICE SUPPL
OFFICE SUPPLIES
10-4120-210
062/63
31.59
GRAND TERRACE
DEMAND/WARRANT REGISTER NO 85-111
PAYEE
;HER 0 DETAIL OF DEMANDS PRESENTED
DESCRIPTION
ACCOUNT CHG D
OFFICE SUPPLIES
10-4125-210
OFFICE SUPPLIES
10-4140-210
OFFICE SUPPLIES
10-4180-210
ZA-',IPESE & DE BENEDET
RENT C/H MARCH 1985
10-4190-242
ERNEST CABALLERA
4.4.D.REFUiVD,CABALLERA
21-3114-000
CORONA CLAY COMPANY
BRICK DUST,BALL FIELD
13-4445-602
EDUCATION&INFORMATION SERVIC
SEM.BUSINESS,B. MICHOWSKI10-4120-268
SEM.PUBLIC CONT.'NIEGENST
10-4120-268
J. JIVANI
W.W.D.REFUND,JIVANI
21-3114-000
MAYON FOODS OF CALIF.
SUPPLIES FOR DEDICATION
10-4190-220
LUTHERN CHURCH OF ATONMENT
W.W.D.REFUND,LUTHERN CHU
21-3114-000
CLYDE OPP
W.N.D.REFUIvD,OPO
21-3114-000
MARION STEPHENSON
REFUND,COM.ROOM DEPOSIT
10-2300-066
DON. E. ROBINS01
1.;4.r.REFU'iD,R03INSON
21-3114-000
INV NO
)62/63
)62/63
)62/63
3446
8853
PAGE NO d
DATE 05/OQ/85
WARRANT CHECK
WRITTEN
AMOUNT
NO
31.59
109.38
13.52
13155
625.00
13156
3.50
13157
609.50
1315E
85.00
65.00
P429E
14.00
13151
50.08
1316,
2.31
1316
11.41
1316
150.00
P428
10.50
1316
AMOUNT
Gix A,�O TERRACE PAGE NO 9
DEMAND/WARRANT REGISTER NO 85-111 DATE 05/09/85
PAYEE WARRANT CHECK
HER DETAIL OF DEMANDS PRESENTED WRITTEN
DESCRIPTION ACCOUNT CNG D INV NO AMOUNT N= AMOUNT
PAYROLL
PAYROLL ENDING 4/19/85
PAYROLL ENDING 4/19/85
PAYROLL ENDING 4/19/85
PAYROLL ENDING 4/19/85
PAYROLL ENDING 4/19/85
PAYROLL ENDING 4/19/85
PAYROLL ENDING 4/19/85
PAYROLL ENDING 4/19/85
PAYROLL ENDING 4/19/85
PAYROLL ENDING 4/19/85
PAYROLL ENDING 4/19/85
PAYROLL ENDING 4/19/85
PAYROLL ENDING 4/19/85
w
10-2161-000
10-2162-000
10-21o3-000
10-2164-000
10-2165-000
10-2167-000
10-2170-000
10-2172-000
10-4120-110
10-4125-110
10-4140-110
10-4180-110
21-4572-110
1256.70
201.34
66.49
439.00
1451022
13.32
7.63
14.00
2179.64
2303.40
3379.57
2544.85
672.99 0
7625.75
GKAND TERRACE
DEMAND/WARRANT REGISTER NO 85-1 1 1
PAGE NO t 0
DATE 05/00/85
I'HER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG D
INV NO
AMOUNT
NO
AMOUNT
RITTEN
41843.87
REPAID
13007.45
ACCRUED
.0u
TOTAL
54911.32
RECAP BY FUND
RE -PAID
WRITTEN
FUND
10
12221.76
37162.38
FUND
it
.00
32.0IJ
FUND
13
.00
628.58
FUND
16
.00
2487.23
FUND
17
.00
159.00
FUND
18
.00
736.63
FUND
21
845.69
638.05
I CERTIFY THAT, TO THE BEST
OF MY KNOWLEDGE,
HE AFO
ELISTED CHECKS
FOR PAYMENT
OF CITY
LIABILITIES HAVE BEEN AUDITED BY
ME AND ARE NECESSARY
AND
APPROPRIATE EXPENDITURES
FOR THE
OPERATION OF THE CITY
'44
THOMAS SCHWAB
FINANCE DIRECTOR
_ MAY 9, 1985
PENDING COUNCIL APPROVAL Council Agenda Item #3C
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - APRIL 11, 1985
A regular meeting of the City Council of the City of Grand Terrace was called to
order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on April 11, 1985, at 5 37 p.m.
PRESENT Hugh J Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L Evans, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT None
The meeting was opened with invocation by Councilman Petta, followed by the Pledge
of Allegiance, led by Councilman Evans.
PROCLAMATIONS
Mayor Grant read and presented to Ed Luers, Emergency Operations
Committee Chairman, a Proclamation proclaiming April 15-20, 1985 as
"Earthquake Preparedness Week" in the City of Grand Terrace
Mayor Grant read a Proclamation proclaiming the month of April 1985 as
"Soil Conservation Month" in the City of Grand Terrace and advised the
Proclamation will be mailed to the California Association of Resource
Conservation District for display.
Mayor Grant read a Proclamation proclaiming April 24, 1985 as "General
Federation of Women's Clubs Day" in the City of Grand Terrace and
announced he will personally present the Proclamation to the Grand
Terrace Woman's Club on April 24
CIVIC CENTER CONSTRUCTION STATUS
City Manager Armstead reported Council has been provided with
correspondence received. Some minor discrepancies have been
completed, some major discrepancies remain incomplete
APPROVAL OF MINUTES (3/7/85) (3/14/85) (3/28/85)
CC-85-71 Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, ALL
AYES, to approve the Minutes of March 7, 1985, as presented.
Page 1 -
4/11/85
0
CC-85-72 Following clarification of the $350 appropriation in Motion No.
CC-85-59 on page 5, Motion by Mayor Pro Tem Matteson, Second by
Councilman Evans, ALL AYES, to approve the Minutes of March 14, 1985,
as presented.
CC-85 -73 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL
AYES, to approve the Minutes of March 28, 1985, as presented.
CONSENT CALENDAR
Item 5A, Check Register 041185, was removed from the Consent Calendar
for discussion.
CC-85-74 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve the following Consent Calendar Items
B. Ratify April 11, 1985 CRA Actions,
C. Reject Liability Claim No. 85-01,
D. Authorize the City Manager and the Finance Director to attend 1985
Legislative Seminar in Sacramento on May 2, 1985,
E. Approve Time Extension for Tentative Parcel Map 6868 for a period
of two years.
CHECK REGISTER NO. 041185
Councilwoman Pfennighausen withdrew from action on this item since her
husband is listed.
Councilman Evans questioned Warrant No. 13050 and was advised a broken
water line was repaired.
CC-85-75 Motion by Councilman Evans, Second by Mayor Pro Tem Matteson, to
approve Check Register No. 041185 as presented.
Page 2 --
4/11/85
Chamber of Commerce Newsletter - Mayor Pro Tem Matteson requested
investigating the cost of printing the Chamber of Commerce Newsletter,
which is exceeding $5,000 a quarter, questioned who receives the funds
for the Newsletter advertisements, his printing business printed the
San Bernardino Chamber of Commerce Newsletter of comparable size for
approximately $650 a month, thinks $1,700 a month is excessive and
competitive bids should be received for printing the Newsletter.
Questioned if there are additional costs to what the City is paying.
Mayor Grant stated the City has the right and duty to demand the
lowest and most responsive bid relative to expenditure of public
funds. Councilman Evans questioned whether the City has any control
as to who prints the Newsletter and for what cost. Councilman Petta
stated the City was to pay for the printing and the Chamber was to pay
for the mailing of the Newsletter Thought the City should control
and review the contents of the Newsletter prior to publication, at
least those articles pertaining to the City, since it pays the bill.
Mayor Grant disagreed, stating the Chamber was to determine the
contents of the Newsletter, with the only condition that it would
remain totally objective and refrain from partisan positions relative
to the issues. Stated he expects Staff, in the RFP process, to
determine whether or not this is the best bargain for printing, felt
this matter should be considered during the forthcoming fiscal year
budget sessions.
Finance Director Schwab stated the City receives a financial statement
from the Chamber of Commerce every month, there is indication
additional costs are involved, which are partially offset by
advertising. Will provide copies of the last nine months of financial
statements for Council review.
Councilwoman Pfennighausen stated the Chamber is presently reviewing
printing costs of the Newsletter and the possibility of other
printers, recommended giving them the benefit of coming to the City
with those costs Councilman Evans recommended setting a fixed rate
for the City's contribution to the Newsletter.
Motion No. CC-85-75 carried 4-0 with Councilwoman Pfennighausen
abstaining.
PUBLIC PARTICIPATION
Nabih Akar, 22087 Barton Road, stated he plans to add a convenience
store to his Arco Station, was advised he'd be required to widen
Michigan at that intersection, to install sidewalk improvements and
landscaping, and to relocate the traffic signal and controller. Felt
widening the street and relocating the signal was not his
responsibility, could not afford to incur that cost. Requested that
Council not require those improvements.
Planning Director Kicak stated the Planning Commission has only
reviewed the architectural concepts of the proposal, these are normal
requirements of any development. This City, as well as most cities,
requires the necessary dedication and installation of improvements
which are set forth by ordinance. Staff was unsuccessful in acquiring
right-of-way dedication from the previous property owner when the
signal was installed. Councilman Evans noted Michigan was designated
to be widened to a secondary highway in both the County and Updated
General Plan, questioned why the City was not more adamant in
acquiring the right-of-way. Mr. Kicak stated Council has set a policy
of no eminent domain. Staff made every effort to obtain the
right-of-way without eminent domain. Does not know what could have
been done other than conduct condemnation proceedings.
Councilwoman Pfennighausen felt Mr. Akar should not be required to
incur that cost and questioned whether the City mandates those
improvements. City Attorney Hopkins clarified the City must comply
with its ordinances, the City could grant a variance or could
contribute City funds, if available, due to an unfair burden placed on
a property owner Could delay installation of the improvements until
a future time and incorporate them with other improvements.
Page 3 -
4/11/85
Mayor Pro Tem ,Matteson recommended Mr Akar dedicate an 11-foot
right-of-way to the City and the City assume the other obligations.
Councilman Evans recommended Staff explore alternatives for sharing
the cost and possible funding, thought the City has some obligation
since it was negligent in acquiring the right-of-way. Councilman
Petta felt there is no need to require the improvements at this time,
recommended that the City request right-of-way to enable widening if
necessary and propose an agreement whereby the property owner agrees
to put in the improvements only when needed. City Attorney Hopkins
felt the property owner could be reluctant to enter into that type of
agreement involving that amount of improvements.
Mayor Grant concurred the City was negligent in obtaining the
necessary right-of-way and that alternatives for sharing the cost
should be explored, directed Staff to determine what percentage the
City should assume, if any, based on that negligence.
Dick Rollins, 22700 De Berry, referenced a City of Victorville
Ordinance and was advised the City already has an Ordinance providing
for capital improvement fees.
Phil Wagner, 12610 Sanburg, felt the City has not taken sufficient
action to require Wilden Pump to comply with providing adequate
screening for a buffer zone, also noted his street still does not have
a street name sign. Has written letters and previously appeared
before Council regarding this matter. Was advised this week by
Councilwoman Pfennighausen that she approached Wilden Pump, and
oleanders were discussed as an alternative, which he felt would not be
adequate. Investigated alternatives and proposed a fast growing
five -gallon tree that could be placed five-foot on center on his
property line at a cost of $350.00, felt at that cost Wilden Pump
should be required to provide them for all the residents so there will
be adequate future screening. Noted the offer was refused by Mr.
Tuck.
Planning Director Kicak advised the initial planning process required
Wilden to provide screening planted 10 foot on center along the
adjacent property lines - the exact size was not specified,
subsequently, it was agreed that five -gallon trees would be adequate
Provided Mr. Tuck with Minute Excerpts of the January 24, 1985 meeting
and has also had discussions with him, Mr. Tuck advised he is willing
to proceed with the original requirement.
Councilman Petta questioned the purpose of $600 Mr. Wagner received
from Wilden Pump and was advised it was for a water line easement
through his property and had nothing to do with the screening
requirement.
Bee Gigandet, 22743 Miriam Way (1) Recommended a left -turn traffic
signal be installed at the intersection of Barton Road and Mt. Vernon,
(2) Objected to allowing large vehicles to utilize the City streets,
(3) Felt the street sweeper is hindered from adequately sweeping the
streets due to the number of cars parked on those days, (4) Opposed
high -density units within the City.
Page 4 -
4/11/85
John McDowell, 22690 Cardinal, (1) Felt the existing parking ordinance
is sufficient if enforced, (2) Felt the Property Maintenance Ordinance
should also be enforced.
Ken Rinderhagen, 12738 Wilmac, advised the Grand Terrace Clean
Community Systems is currently conducting a contest with the
Elementary School children to design "Treasures from Trash" to
coincide with CCS's "Keep America Beautiful Week" beginning April 21,
anticipates having a display of entries at Civic Center May 11, 1985
has been designated as "Free Dump Day" for Grand Terrace.
Frank Gigandet, 22743 Miriam Way, voiced concern for high density and
for increased traffic, including traffic coming from neighboring
developments, disagreed Council cannot legally prevent the increase in
density.
Recess was called at 7 08 p.m. and reconvened at 7 31 p m. with all
mem ers present.
ORDINANCE NO 89 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRTTCE-,-ALIFORNIA, AMENDING GRAND TERRACE MUNICIPAL CODE,
SECTION 10.16.020, RELATING TO THE STORAGE OF COMMERCIAL VEHICLES.
(Second Reading)
City Attorney Hopkins read the title of the Ordinance, reviewed the
proposed Ordinance and advised the it would prohibit commercial
vehicles weighing one ton or more from parking on residential streets
for purposes other than loading or unloading.
Mayor Grant opened Public Hearing, advised correspondence was received
from Ray Stallo, 22816 Miriam Way, supporting the proposed Ordinance.
Supporting Testimony
John and Julie McDowell, 22690 Cardinal, and Bee Gigandet, 22743
Miriam Way, supported adoption and enforcement of the Ordinance.
Frank Gigandet, 22743 Miriam Way, felt there should be some indication
of how much weight the streets in Grand Terrace can carry, questioned
only prohibiting vehicles weighing one or more tons, concerned
trailers that haul those vehicles can be brought in and parked on the
streets, concerned the weight of commercial vehicles will damage the
City streets and does not want to pay increased costs for repair,
recommended the City provide a parking lot for commercial vehicles.
Opposing Testimony
Vivian Aldrete, 12656 Michigan, favored a truck parking lot, realizes
the streets cannot accommodate trucks, knows they are too heavy and
too noisy, some drivers are inconsiderate.
Ken Rinderhagen, 12738 Wilmac, spoke in opposition since it restricts
a very small minority from access to their vehicles and having them
located safely for supervision. Felt the Ordinance prior to amendment
was sufficient but wasn't enforced.
Page 5 -
4/11/85
Dick Rollins, ze-100 De Berry, felt that certain trucks contain
expensive equipment and should be given consideration. Felt a place
for them to park should be provided or should be allowed to park
overnight
Rebuttal Testimony
Bee Gigandet recommended issuing citations to vehicles not complying,
stated tFie �ity's residential streets should not be used as a parking
lot. Frank Gigandet recommended investigating how truck parking is
accommodated in surrounding areas, concerned if not prohibited in the
City, non-residential truckers will park their trucks in the City,
felt one -ton trucks are too heavy and damage the streets, which can't
be afforded by the City, felt allowable weight should be reduced,
recommended checking into the cost to construct highways to
accommodate that weight.
Mayor Grant closed Public Hearing
Mayor Pro Tem Matteson stated he has received numerous telephone calls
supporting adoption of the Ordinance, there are truck stops and
private places for commercial vehicle parking, felt it unfair to
neighbors to allow them to be parked on City streets, noted repairs
and oil changes are also being performed on City streets, proposed the
Ordinance and will support adoption.
Councilman Petta stated he has received numerous telephone calls in
support of the Ordinance - has had no indication of opposition
Councilwoman Pfennighausen stated she has some concern for possible
damage to residential streets due to the excessive weight, noted two
concepts Is Grand Terrace a place where both retired and working
people can live and work in harmony or will it become a retirement
community Opposed changing limitations to less than one ton, since
it would prohibit pickups from parking
CC-85-76 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to waive full reading of the Ordinance
CC-85-77 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt
Ordinance No 89 by title only, carried 4-1, with Councilwoman
Pfennighausen voting NOE
APPEAL OF PLANNING COMMISSION DECISION - SPECIFIC PLAN/CONDITIONAL USE
Planning Director Kicak stated Council was provided all information
previously submitted to the Planning Commission on this matter and the
Planning Commission Minutes There were three reasons for denial of
the Specific Plan and Conditional Use Permit (1) Inappropriate
residential traffic access into the commercial center, (2) concern
expressed by the area residents for the proposed densities,
(3) possible setting of precedent for future development. Should
Council approve this project, the Planning Commission recommends that
Page 6 -
4/11/85
a condition be imposed that, in addition to the crossing of Gage
Canal, the frontage of the easterly portion of Canal Street along that
property be improved.
Judy Jorgensen, 226 Redlands Plaza, Redlands, representing Chaparral
Pines, reviewed the background of the project, redesigned the project
subsequent to the March 25 Planning Commission meeting incorporating
the Gage Canal crossing and eliminated the need to utilize the access
through the commercial center onto Barton Road, with the main entrance
onto Canal and Mt Vernon, increased the landscaping and recreational
area The project complies with all requirements and meets or exceeds
all standards and aspects of the General Plan. Will be upgrading the
street frontage improvements and landscaping The proposed
development would provide park and on -site recreational facilities and
open space, would be contributing over $40,000 to the park acquisition
fund as part of the development prior to being issued a building
permit Felt the high quality and architectural design of the
proposed structures would compliment the community
Councilman Evans noted the project as reviewed at this meeting is
completely different from the project as denied by the Planning
Commission, questioned if Council is to consider the project as
appealed or changed. City Attorney Hopkins read Section 65356 of the
Government Code stating any substantial modifications not previously
considered by the Planning Commission are to be referred to the
Planning Commission for hearings.
Ms Jorgensen stated the Planning Commission very clearly indicated a
Gage Canal crossing would be desirable and voiced concern about the
traffic flow through the commerical center, minor modifications were
made on landscaping and the recreational area. Ray Munson, Planning
Commission Vice Chairman, advised the Planning Commission gave
direction on the need for a Gage Canal crossing and discussed closing
the commercial center entrance.
Council discussed and questioned whether the project should be
considered or referred back to the Planning Commission City Attorney
Hopkins stated the Planning Commission has not considered the actual
changes made in the Specific.Plan but has considered the subject
matter, which is the reason for the changes Did not think the
project should be referred back the the Planning Commission on the
basis of the Gage Canal crossing, since it was required They
discussed traffic circulation through the commercial center, the only
questionable area is closing the private street Council must make
the determination.
Mayor Pro Tem Matteson recommended returning the matter back to the
Planning Commission Councilman Evans felt Council could render
decisions on the revisions, concerned about density, noting 14 units
per acre was discussed by the Planning Commission, in lieu of
returning the matter back to the Planning Commission, recommended
continuing the matter in order to allow Staff an opportunity to
prepare documentation that could refute the proposed density,
referencing AB 2836 which indicates the burden of that proof falls on
Page 7 -
4/11/85
the City City Attorney Hopkins advised density was discussed but is
not the issue before Council, if Council wished to lower it, that
documentation would be required Councilwoman Pfennighausen thought
the revisions were the result of what was discussed by the Planning
Commission, so Council could take action.
CC-85-78 Motion by Matteson, Second by Petta, to return the matter to the
Planning Commission due to major changes in the project, carried 3-2,
with Councilwoman Pfennighausen and Councilman Evans voting NOE
PARKS & RECREATION COMMITTEE REPORT
Chairman Dick Rollins reported (1) Approximately 90 sprinkler heads
have been stolen from the park, (2) Reviewed the Committee Minutes of
February 4, 1985, which were were provided, (3) The Colton/Terrace
Little League has redone the baseball diamond, (4) Further
consideration will be given to placing the exercise course on the land
to be donated by Griffin Homes since the adjacent residents oppose a
public park in that area
CITY MANAGEMENT - TERRACE HILLS SWIMMING POOL
Community Services Director Anstine advised City Staff, with the
cooperation of the Parks & Recreation Committee, submitted a request
to the Colton Joint Unified School District to allow the City to
manage the Terrace Hills swimming pool during the summer months. The
request and correspondence relating to this matter were provided with
the Staff Report on this item
Councilwoman Pfennighausen commended Staff and the Parks & Recreation
Committee for the outstanding program which has been proposed.
CC-85-79 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to
approve the Community Services Department management of the Terrace
Hills swimming pool during the summer months and encourage the Colton
Joint Unified School Board to approve the request. Following
clarification that the City has sufficient liability coverage, Motion
No. CC-85-79 carried, ALL AYES
COLTON/TERRACE LITTLE LEAGUE BASEBALL FIELD LIGHTING SUBSIDY
The Parks & Recreation Committee recommended that the City subsidize
two-thirds of the lighting expense for Colton/Terrace Little League
for this season up to a maximum of $666 00
In response to Council questions, Staff advised Council has previously
approved subsidizing one-third of the cost for both the Little League
and the Soccer Club The Little League requested 100% subsidy,
indicating they did not have the financial ability to pay for the
lighting
CC-85-80 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to
approve a one-third lighting subsidy not to exceed $500 00 for the
Colton/Terrace Little League Senior Division for the 1985 season.
Page 8
4/11/85
Councilman Evans questioned and was advised the total cost for the
lighting subsidies for the Soccer Club and the Little League
was approximately $320.00 Councilwoman Pfennighausen indicated
support of the Committee's recommendation since considerably less was
expended than was appropriated the previous year Councilman Petta
felt it was not logical to increase the appropriation since the
previous authorized funding was more than adequate
Motion No CC-85-80 carried 3-2, with Councilwoman Pfennighausen and
Councilman Evans voting NOE.
Recess was called at 9 06 p.m. and reconvened at 9 20 p m. with all
members present
LAND DEDICATION - GRIFFIN HOMES
Community Services Director Anstine advised Dale Griffin previously
offered to donate a portion of Tract 9482 to the City to be used as a
green belt The City's acceptance of the land dedication was
contingent upon meeting conditions set forth by the City and the State
Department of Water Resources. The restrictions from the State
Department of Water Resources has been received, and Mr Griffin has
agreed to all restrictions. Dale Griffin stated there are seven or
eight lots in Tract 9482 which have a very restrictive easement, which
would not allow the property owners to fence the property or improve
that property with the exception of landscaping, Proposed to dedicate
property 100 feet wide by 700 feet long to the City for a park site,
stated he would plant that area in grass and would install an
irrigation system.
Mayor Grant opened the meeting to public participation.
Steve Jaurigue, 22954 Merle Court, objected to using that property as
a park, indicated no objection if it was only a green belt with no
lights. Councilman Petta suggested a jogging track be placed in that
area. Councilman Evans questioned cost for maintaining the property,
was advised the cost to the City would be $150-$200 per month to
maintain the turf and irrigational system. Councilman Petta
questioned and was advised Griffin Homes will install a manual
sprinkler system, and the City will upgrade it to an automatic system
CC-85-81 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to accept portions of Lots 26 through 33 of Tract 9482, east of
Canary Court and South of Merle Court, which is 100 feet wide by 700
feet long, from Griffin Homes.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
The Minutes of March 4, 1985 were provided
CRIME PREVENTION COMMITTEE
The Minutes of March 18, 1985 were provided.
Page 9
4/11/85
EOC COMMITTEE
Councilwoman Pfennighausen advised that she and two members of the EOC
Committee attended the Earthquake Preparedness Seminar, which was
excellent and provided good information.
ECONOMIC DEVELOPMENT AD HOC COMMITTEE
Jim Rigley, 22605 De Soto, advised the Committee met April 2. Mr
Dennis Cardoza, who is interested in developing his property in the
area adjacent to the freeway, attended the meeting, and Terry Moore,
representing the San Bernardino County Economic Development Department
attended Fourteen percent response was received on the survey, which
indicated the residents want a hardware store and family restaurant
The County contacted representatives of Ace Hardware, who indicated
interest in establishing a store in the City, this information was
provided to Mr Cardoza Twenty-five percent of the responses
received also included comments reviewed by Mr. Rigley
The Committee has been unable to elect a chairman and vice chairman
due to insufficient representation at the meetings, noted that Bud
Howell has not attended any of the meetings
Councilman Evans questioned and was advised the Committee has given no
direction on where businesses should be located in the community.
Mr. Rigley stated the objective of the Committee is to attract
commercial ventures into Grand Terrace, not to establish a master
plan
Councilwoman Pfennighausen voiced concern over an attitude that seems
to be developing that the City is so desperate it will accept any
business no matter how it looks or where it would be located Stated
that since there is a limited developable area, maximum use should be
made of the area, and some idea is needed of where businesses should
be placed. Stated she made some recommendations based on the
information learned at the Economic Development Seminar in Monterey.
FIRE CHIEF REPORT
The Monthly Activity Report for February 1985 was provided.
CITY MANAGER REPORT
City Manager Armstead advised an opinion on using Industrial
Development Bond financing for construction of a storm drain system
has been received and will be placed in the Council reading box.
CITY COUNCIL REPORTS
Councilman Petta stated he was advised that a portion of the cost for
the requested baseball lighting subsidy was for tournaments which the
Little League might host, indicated if special funding is needed, the
matter could be brought to Council for further consideration.
Page 10
4/11/85
Mayor Pro Tem Matteson voiced concern for the lack of newspaper
coverage on the City and that information printed seems to be only
that which would create a sensation, questioned and was advised that
the same packet material that is provided to Council is provided to
the press prior to each meeting.
Councilwoman Pfennighausen reported (1) Recommended amending the
Municipal Code to pro i it dogs from defecating on school and park
property No direction was given Staff due to objections voiced by
Mayor Pro Tem Matteson and Councilmen Petta and Evans, (2) Attended
Earthquake Preparedness Conference in Ontario April 4 and 5, which was
excellent and very comprehensive
Mayor Grant reported (1) Represented the cities at LAFC meeting
March 2 2) Represented the City at Omnitrans and SANBAG meetings
April 3, (3) Will attend the Dedication Ceremony for the Azure Hills
Seventh Day Adventist Church on April 13, encouraged other Council
members to attend.
PROFESSIONAL SERVICES RFP'S
Finance Director Schwab stated Staff collected data on comparable
costs paid by other cities for the legal, engineering and planning
functions since Council discussed this matter at the March 28
meeting The data collected indicates the City is within the cost
limits. Noted the reasons for circulating RFP's are for new service,
if a new provider or a higher level of service is desired, or if there
is reason to believe the same level of service can be obtained at a
lower cost Council discussion indicated the level of service
presently provided is excellent and the concern was for cost.
Experience with RFP's tends to show a cost increase after the RFP
process, rather than a decrease, to achieve the comparable level of
service. Requested that Council consider the data provided and advise
whether it would be beneficial to initiate the formal RFP process to
secure these services for FY 1985-86.
Councilman Evans recommended investigating whether it would cost the
City less to provide these services in house, rather than
contracting Noted that information is needed on all planning and
engineering services since some of those services are not provided by
the City's contractual service.
Mayor Pro Tem Matteson recommended taking no further action since the
data provided indicates that the present services provided the City
are favorable financially in comparison with other cities, the hourly
rate paid by the City is much lower than other cities, thinks it would
cost more to keep full-time staff than contracting these services
CC-85-82 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to take
no further action on the RFP process for professional services
Councilwoman Pfennighausen stated the data indicates the City will not
Page 11 get a lower price for engineering services, would like to see all
4/11/85
engineering and planning costs listed together in one place to assist
in determing the total costs for each of the services.
Mayor Grant requested a cost projection to have an in-house planning
department as part of the data to be considered during the budget
sessions, noted this information on all budget units is needed.
Mayor Pro Tem Matteson stated the City can do a financial study
without proceeding with RFP's.
Motion No CC-85-82 carried 4-1, with Councilwoman Pfennighausen
voting NOE
COUNCIL CHAMBERS PUBLIC USE POLICY
Finance Director Schwab stated Staff was requested to study the
increased cost associated with public use of the Council Chambers
Estimated the total increased cost to be $15 50 to $23 50 per hour to
utilize this facility Several neighboring cities were surveyed,
most cities allowed use of the chambers, but it was generally limited
to city or government related activities and required the approval of
the city manager
Councilwoman Pfennighausen recommended charging outside groups $50 00
an hour for the use of the facility Councilman Petta recommended
allowing the City Manager to determine appropriate use of the
facility.
CC-85-83 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to charge
$50.00 an hour for the use of the Council Chambers, with no food,
drinks, or smoking to be permitted, and that the approval of the City
Manager would be required with the exception of City functions
Motion by Councilman Petta to amend Motion No. CC-85-83 to make the
cost of the facility $75.00, to place emphasis on using the Meeting
Room rather than the Council Chambers, died for lack of a Second
Following clarification that the Motion is to charge $50 00 an hour
for the use of the Council Chambers by organizations other than those
affiliated with the City, Motion No CC-85-83 carried, ALL AYES
PROPERTY SURVEY/POTENTIAL ZONING GRAND TERRACE ROAD/VISTA GRANDE
Planning Director Kicak advised Staff has identified the properties
consisting of one acre or larger, as directed by Council, to determine
whether the area contains parcels which would qualify to be zoned as
A-1, which would allow animals to be kept on the properties The
zoning ordinance requires parcels to be a minimum area of one -gross
acre and have a minimum lot width of 150 feet to qualify for A -1
zoning, identified the parcels which meet the requirement and those
which do not, as outlined in a map provided to Council Stated he and
the City Attorney had some concern about whether or not this would be
classified as spot zoning Requested Council direction as to whether
Staff is to proceed with any major changes
Page 12 -
4/11/85
Councilman Evans stated the concern is whether those properties which
have the aqueduct and high tension wires running through them would be
more appropriate if zoned A -1, since it would not be feasible to
subdivide those properties, and future sales of those properties would
preclude keeping animals under R-1 zoning.
Councilwoman Pfennighausen stated the property owners requested
investigation of this matter since they have become aware of the R-1
restrictions regarding keeping animals should their properties be
sold
Mayor Pro Tem Matteson, with Councilman Petta concurring, recommended
surveying the property owners to see what zoning they prefer.
Councilman Petta thought some property owners may want to keep the R-1
zoning so that the property can be subdivided in the future
Mayor Grant instructed Staff to conduct a survey of the individual
property owners to see what zoning they prefer
LIBRARY LEASE AGREEMENT
City Manager Armstead reviewed the proposed lease agreement between
the City and San Bernardino County for the Grand Terrace Branch
Library. The County will pay 20% of all utility costs and 20% of the
facility maintenance expense The lease is to begin April 1, 1985,
the monthly rent is not to exceed $1,000. Recommended approval.
CC-85-84 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL
AYES, to approve and authorize the Mayor to execute the Library Lease
Agreement with San Bernardino County for the Grand Terrace Branch
Library.
CLOSED SESSION
Council adjourned to a Closed Session at 11 07 p m with City Attorney
Hopkins in attendance to discuss personel and to confer with the City
Attorney on litigation
Reconvene -- The regular meeting reconvened at 11 40 p m. with all
members present Mayor Grant announced that Council met in Closed
Session to confer with the City Attorney on items of possible
litigation and to discuss personnel matters with no decisions being
made.
ADJOURN - The Council meeting adjourned at 11 41 p m The next
reg- uTar meeting will be held April 25, 1985, at 5 30 p.m.
APPROVED Respectfully submitted,
/lug
Mayor City C
Page 13 -
4/11/85
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - APRIL 25, 1985
A regular meeting of the City Council of the City of Grand
order in the Council Chambers, Grand Terrace Civic Center,
Grand Terrace, California, on April 25, 1985, at 5 40 p.m.
PRESENT Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT• None
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COUNCIL r r PIROVAL
WA91985
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Terrace was called to
22795 Barton Road,
The meeting was opened with invocation by Reverend Harold Lorimer, Retired,
followed by the Pledge of Allegiance, led by Councilwoman Pfennighausen.
4 l
AWARD PRESENTATIONS - WINNERS OF CCS "TRASH -TO -TREASURES" CONTEST
Mayor Grant advised CCS conducted a "Treash-to-Treasures" contest at
Grand Terrace Elementary and Terrace View Elementary schools to
celebrate "Keep America Beautiful Week." Mayor Grant and CCS Chairman
Ken Rinderhagen presented the gift certificates and ribbons to the
following contest winners First Place Winners - Hobie Dufort, Randy
Mills, Marisa Mills Juntilla, Second Place Winners - Kenny Semph,
Virginia Sherling, Third Place Winners - Kristen Semph, Dean Martin.
INTRODUCTION OF CRIME PREVENTION COMMUNITY SERVICE OFFICER
Captain Bradford introduced Sharon Haag as the new Crime Prevention
Community Service Officer. Mrs. Haag advised she is anxious to begin
working with the community in crime prevention, provided a flyer
listing the programs to be covered. Mayor Grant advised Mrs. Haag
will be working with the San Bernardino County Sheriff's Department
and with the City's Crime Prevention Committee.
LIBRARY CARD PRESENTATIONS
Librarian James Moore thanked Council for the new Library and
presented Library Cards to Council and Staff Members.
Page 1 -
4/25/85
CONSENT CALENDAR
Item 3D, authorization for the City Clerk to attend and testify before
the Senate Elections and Reapportionment Committee in Sacramento May
1, 1985 was removed for discussion.
CC-85-85 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve the following Consent Calendar items:
A. Check Register No. 042585,
B. Ratify 4/25/85 CRA actions,
C. Waive $150 security deposit for Grand Terrace Senior Citizens to
conduct monthly meetings in the Civic Center Meeting Room.
CITY CLERK TRAVEL AUTHORIZATION
Councilman Evans questioned what testimony woud be presented before
the Senate Elections and Reapportionment Committee. City Clerk Erway
advised she and other election officials will be proposing more
restrictive legislation relative to third -party handling of absentee
ballots and the application process for absentee ballots.
CC-85--86 Motion by Councilman Evans, Second by Mayor Grant, ALL AYES, to
authorize the City Clerk to attend and testify before the Senate
Elections and Reapportionment Committee in Sacramento May 1, 1985.
PUBLIC PARTICIPATION
Larry Halstead, 22675 Barton Road, speaking as an individual, and not
as a Chamber of Commerce representative, objected to statements made
by Councilmen Petta and Matteson at the April 11 Council Meeting rt
relative to the City controlling the Chamber Newsletter, and the
printing costs. Stated he has never edited or changed articles
submitted by the City. At the time the City approved newsletter
funding, it was agreed the Chamber would provide audits, at that time
was also Chamber Treasurer and prepared detailed audits which are on
file with the City. Noted his costs were compared to those of the San
Bernardino Chamber Newsletter, which was produced on second grade
stock in one color, had a staff to write stories and to prepare layout
for typesetting, circulated 2,000 copies compared to 4,000 in this
City. Stated his firm's prices are competitive and has tried to
establish a representation of quality and cost effectiveness, provides
40-60 hours of voluntary labor each issue re -writing articles
submitted. Felt another printer unfamiliar with the City would have a
difficult time producing the newsletter. Stated his firm donates
thousands of dollars of printing that goes into the newsletter; the
additional cost to produce the Commemorative issue was paid by
advertising and donation by Mr. TerBest, with no funding request to
the Chamber or City.
John Mathews, 11733 Eton Drive, stated he has previously suggested
esta is ment of a district voting system within the City, presented a
proposed ordinance and requested it be placed on a future agenda for
consideration of adoption. Suggested that each district nominate a
Page 2 -
4/25/85
L
candidate with all voters voting on each candidate and not just those
within the individual districts. The ordinance also proposes that the
Mayor be elected by the public at large for a four-year term.
Requested consideration of this matter as soon as possible, noting
that the item will be presented as an initiative if the ordinance is
not adopted. Mayor Grant requested that this item be placed on the
May 9 Agenda for consideration.
Geor a Fisher, 22808 Miriam Way, objected to the ordinance adopted
prohibiting commercial vehicles parking on residential streets.
Stated his truck was ticketed listing Eton as the street address, and
he lives on Miriam Way. .Objected to treatment received at San
Bernardino County relative to the parking ticket and to vandalism that
has occurred to his truck when parked on the street. Stated he will
-have to move if he is not allowed to park tis -truck at his residence.
Mayor Grant requested that Staff present a report on this matter at
the next Council meeting.
Recess was called at 6.40 and reconvened at 7.22 p.m. with all members
present.
PLANNING COMMISSION REPORT
The Planning Commission Minutes of March 7, 1985 were provided.
General Plan Amendment Planning Director Kicak advised the Planning
Commission has requested that Council initiate a General Plan
Amendment for the Circulation Element to provide for access roadway
between Canal Street and Mt. Vernon, with a general alignment
coinciding with the westerly extension of Brentwood, at its April 22
meeting.
Planning Commissioner McDowell stated the Planning Commission has
asked for certain things to happen since 1980 including Gage Canal
access. Engineering contacted Riverside at that time and was provided
a letter indicating action would be required by the City to gain
access. Traffic control on north Mt. Vernon has been a concern for
sometime. There is indication that a new street is needed to
alleviate traffic. The Planning Commission has requested a General
Plan Amendment since this is required to accomplish that purpose.
Councilman Evans questioned if the Planning Commission has
documentation to support the proposal. Commissioner McDowell stated
the two new proposed developments indicate a 30% traffic increase and
that a traffic signal will be needed in that area.
Al Trevino, representing Urban Interface Development, stated if a
street in that area would alleviate traffic, it could be good, and his
firm could possibly then increase the density. Based on past traffic
consultants' reports, felt Mt. Vernon is over -designed as a four -lane
road and could be scaled back and planted with a divider which would
provide ample capacity for buildout to the year 2010 or 2050. The
traffic engineers his firm has contacted feel an intersection and
traffic signal at Brentwood would compound the problems. Felt it
Page 3 -
4/25/85
r
should be studied in greater detail. If a good solution is
determined, will support the solution. Felt what is presently shown
in the General Plan is proper and adequate.
Planning Director Kicak questioned if Mr. Trevino would be willing to
dedicate the necessary right-of-way if the need is established.
Mr. Trevino replied he would not be.
Planning Director Kicak questioned whether Council wants a study done
in-house or by a traffic engineer, felt a study performed by a firm
whose major function is traffic engineering could provide much
credibility. Stated if there is agreement subject to what the report
indicates, Mr. Trevino's project can then be processed with the
understanding the conditions will be met to eliminate time
restrictions.
Councilman Evans questioned how this matter will impact review of Mr.
Trevino's project at the May 6 Planning Commission meeting. Mr. Kicak
felt it would be delayed. Councilman Evans stated if it will extend
the time period, would recommend denying the Planning Commission and
considering the current information, felt it would be unfair to delay
the project if all criteria is met.
Mayor Grant stated he wants as much information as possible due to the
importance of this matter. Mayor Pro Tem Matteson questioned whether
a study is justified and insisted on a cost study before proceeding
with the project. Councilwoman Pfennighausen voiced concern for
possible consequences if the proposed projects continue to be delayed;
there currently is proposed legislation which could seriously impact
the community which indicates that every city must address moderate
and low income housing; noted that failure to do so could result in a
requirement to provide density bonuses to developers. Indicated
concern for the kind of developent that could occur in the City if the
present high -quality developers are not allowed to proceed.
Councilman Petta recommended, with Mayor Grant concurring, that Staff
prepare a report. Councilman Evans indicated he would not object to
that, does not want to delay potential quality development; does not
want a low -quality project coming in. Councilwoman Pfennighausen
recommended studying the many previous studies which have already been
done and to make conclusions based on those studies, felt getting more
studies is a delaying tactic.
CC -85-87 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to
instruct Staff to bring in a study at the next meeting in reference to
the feasibility of Brentwood going across Mt. Vernon, carried 3-2,
with Councilwoman Pfennighausen and Councilman Evans voting NOE.
PARKS & RECREATION COMMITTEE
Chairman Dick Rollins reported (1) The Lions Club has offerred to
support a proposed snack bar for the baseball field at Terrace Hills
Jr. High, which would be used by all youth groups, (2) An exercise
course will be pursued during budget hearings, (3) The Committee voted
029/95- -
unanimously to support the community fair in October in conjunction
with the Chamber, which will conduct the parade. The Recreation
Department will also participate.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
The April 8 minutes were provided. Consideration of the request to
remove a committee member was deferred to allow Mrs. Bayus to arrive.
CRIME PREVENTION COMMITTEE REPORT
Sharon Haag reported (1) Proposed future programs were reviewed,
(2) The next Town Hall meeting will be held May 21 regarding burglary
and vandalism. The last Town Hall meeting on drug awareness was not
well attended.
EOC COMMITTEE REPORT
The Minutes of March 18, 1985 were provided. Councilwoman
Pfennighausen reported (1) the Committee distributed earthquake
preparedness literature at the Dedication Ceremony; (2) An Emergency
Operations Plan for the City will be presented to Council in the near
future.
FIRE CHIEF REPORT
City Manager Armstead reported (1) advised written reports and {`
monthly activity reports will be provided to Council; (2) Medical Aid
calls have increased due to increased population, (3) Fire Department
personnel have been conducting CPR classes; (4)) The Department is
trying to get a vehicle that will accommodate fighting fires in
three-story buildings, (5) Submitted another request to the ISO to
reduce insurance rates in the City.
CITY ATTORNEY REPORT
City Attorney Hopkins reported that action is being taken to proceed
with acquiring the right to cross Gage Canal, as soon as all required
information is ascertained, the matter will be brought to Council for
further action.
CITY COUNCIL REPORTS
Mayor Grant reported (1) Represented the City at the LAFC meeting on
April 1 2) He and Councilwoman Pfennighausen attended the
Dedication Ceremony of the Azure Hills Seventh Day Adventist Church;
(3) Received correspondence from Councilman Richard Larsen of
Redlands, dated April 9, inviting the City to join with Redlands in
establishing an association of citizens and chambers of commerce to
provide a forum to discuss regional issues. A meeting to consider
such an organization will be held May 10 at the Hungry Tiger in
Redlands, will attend that meeting, (4) Read correspondence from
Barbara Khacherian, a representative of the Citrus Belt Quilters'
Organization, requesting a waiver of the $150 security deposit
required to conduct meetings in the Civic Center Meeting Room.
Page 5 -
4/25/85
CC-85-88 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL
AYES, to waive the $150.00 security deposit for the Citrus Belt
Quilters' Organization to conduct meetings in the Civic Center Meeting
Room.
Councilman Evans (1) Questioned the status and whether Mr. Akar had
been contacted relative to exploring sharing costs on improvements at
the Arco Service Station at Barton Road/Michigan. Was advised the
plans had just been submitted for review, when completed, will discuss
alternatives and costs with him.
(2) Recommended purchasing a bicycle rack so bikes can be locked by
CC-85-89 individuals visiting the Library. Motion by Mayor Pro Tem Matteson,
Second by Councilman Petta, ALL AYES that Staff investigate and submit
proposals for purchasing and locating a bicycle rack at the Civic
Center.
(3) Recommended, with Council concurring, that Staff be directed to
initiate a project to widen Barton Road.
CC-85-90 (4) Motion by Councilman Evans, Second by Councilwoman Pfennighausen,
to direct Staff to prepare an ordinance to amend the Municipal Code to
decrease the Planning Commission to five members, with each Planning
Commissioner appointed by and serving concurrently with the term of
each Councilmember.
Councilman Petta disagreed with disrupting the Planning Commission at
this time, recommended conducting a study to determine feasibility of
a new approach prior to considering action. Mayor Pro Tem Matteson
voiced concern that the appointed members would serve as "yes"
members, since each Commissioner appointed would reflect each
Councilmember's point of view, felt differing opinions produce better
solutions. Recommended surveying other cities' procedures. Motion
No. CC-85-90 carried 3-2, with Mayor Grant and Councilman Petta voting
-NOE.
(5) Motion by Councilman Evans, Second by Councilwoman Pfennighausen
to amend the Municipal Code relative to the City Manager's position of
hiring and firing department heads to provide for Council approval of
actions similar to the Federal level as it pertains to confirmation.
Mayor Grant stated the City Manager's authority to retain or dismiss
employees, subject to the appeal process, is the backbone of good
government, has consistently opposed the circumvention of what he
feels is the City Manager's legitimate responsibility, Council holds
the City Manager responsible for adequately managing the City; he
survives on a 3-2 vote of Council. Mayor Pro Tem Matteson concurred,
stating the City Manager is in a better position to know what type of
employee is needed for a particular job. Councilman Petta also
concurred, stating the City Manager must be given the authority if he
is to assume the responsibility.
Councilwoman Pfennighausen stated the City Manager would retain the
authority to interview and select the best -qualified individual,
Page 6 -
4/25/85
subject to Council confirmation, which is the procedure followed by
the President of the United States and the Governor of California,
doesn't feel it decreases the City Manager's authority, this procedure
pertains only to major department heads, felt previous problems could
have been alleviated had this procedure been followed. Mayor Grant
stated the City Manager, not Council, is responsible for achievements,
mistakes and adequately managing the City, felt he can't be held
responsible if Council has the final say over the immediate staff
selected. The Motion failed 2-3, with Mayor Grant, Mayor Pro Tem
Matteson, and Councilman Petta voting NOE.
Councilman Petta (1) The State Lottery was discussed at the League
of Cities Meeting April 24, questioned at that meeting whether funds
generated by the lottery would benefit the schools; disagreed with the
response which indicated the funds would be given to the schools and
whatever happens is their business. Mayor Grant stated he feels the
sale of lottery tickets in a business within the Community will
increase its customers and will invigorate the business community.
(2) Responding to comments made by Larry Halstead, felt his
accusations were uncalled for. Is aware of problems which result when
the public receives insufficient information, instigated and promoted
the newsletter and provided Mr. TerBest with samples of another
community's newsletter. Stated his reference to the City having more
control meant there should be more information going out to the
public, since some issues contained very little City information.
Felt Mr. Halstead made widespread accusations resulting from comments
made by individual Councilmembers who were voicing concern over the
fiscal responsibility of the City.
Councilwoman Pfenni hausen. (1) Stated she felt the newsletter is
pro essiona an of highquality, and would be difficult to improve.
Hopes if another publisher is acquired that he will try to achieve the
impossible and provide a better publication for the same amount of
money. (2) Recommended, with Council concurring, that Staff be
directed to prepare an appropriate recognition for Ed O'Neal, to be
presented at the next Council Meeting, since he is leaving the
Community, noted, with Councilman Petta concurring, that he is a
dedicated citizen and should be recognized for his many contributions
to the Community.
(3) As the City's appointed representative, attended the SCAG Meeting
in Los Angeles April 18, a presentation was given on landfill dumps,
the resulting contamination of drinking water, and the need for
technology to resolve problems facing governments of future disposal
of refuse and hazardous waste. (4) Attended Citrus Belt Division of
League of Cities Meeting April 24, noted Councilman Petta's question
was whether funds generated by the lottery will solve the problems of
the schools, the response given was that the funds will be generated,
but whether it will solve the problems of the schools is yet to be -
determined, since money is not the only problem.
(4) Three large dogs dumped trash cans and spread trash throughout her
neighborhood, Animal Control was called but did not respond, which is
Page 7 -
4/25/85
a consistent problem, a dog was hit on Barton Road and was not picked
up for three days, requested the City Manager to register a complaint
with Animal Control and indicate the City's desire for better service.
Mayor Pro Tem Matteson (1) Attended Senate and Assembly meetings in
Sacramento, including a meeting on the "Deep -Pocket" Bill limiting
liability, met with Senator Ayala and other legislators, noted local
governments are expected to resolve their own problems, received
indication it would be impossible for the City to get an offramp due
to limited State funding, the State has increased funding to promote
tourism, which has decreased, met with Charles Terrell, Jr., County
Superintendent of Schools, relative to changing the present school
site to a different location.
(2) Received a call from a resident of Grand Royal Mobilehome Park
voicing a complaint that the newsletters are not delivered to those
residents and indicating concern for the safety of the Barton
Road/Canal intersection, requested Staff investigate this matter,
since there have been several problems at that location. (3)
Received a letter and newspaper article from Andrew Schroeder on Van
Buren relative to growth, high density and traffic problems, concurs
with that concern.
(3) Referencing Mr. Halstead's comments, stated he feels it is his
duty, as an elected official, to protect public funds; noted it is not
out of line for Council to question expenditures listed on the check
register at each meeting. Wants to know where City funds are going,
$1,700 is being expended, plus ads are sold, questioned a possible
conflict of interest since Mr. Halstead prepares the audits. Is
concerned whether the City is getting what it is paying for, and has
no problem if it can be justified. Talked to several printers and
received one response from Capital Business Forms, a broker who does
quality work, for $895. The City is paying $1,700. Objected to Mr.
Halstead's reaction, felt he could have approached Council in a more
sensible, logical manner, noted this causes more concern that maybe
something is wrong, wants to find out.
Councilman Evans noted the City's General Plan makes a projection on
how many facilities will be needed, and indicates the school district
should be exploring possible school sites as the City grows,
questioned if the school district is addressing this matter. Planning
Director Kicak advised a letter was written to the school district a
year ago requesting an assessment of impaction. Council adopted an
ordinance permitting collection of school development fees, but
adoption of the resolution setting the fees was delayed pending
receipt of the report, which has never been received. The City
Manager wrote another letter, the district has indicated the City will
receive information by the end of the month.
Recessed at 8.45 p.m. and reconvened at 8 56 p.m. with all present.
Mayor Grant commended Staff and the volunteers within the various
organizations for the outstanding job done in preparation for the
Civic Center Dedication Ceremony.
Page 8
4/25/85
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE REQUEST FOR COMMITTEE
Mayor Grant advised the majority of the Committee has formally
requested removal of one of its members by Council. Councilwoman
Pfennighausen noted five letters were received, questioned if letters
were solicited from the other two members. Conducted considerable
research on this matter, read the purpose and responsibilities of the
committee. Stated the purpose is to preserve the history of the City
and to facilitate cultural activities, noted facilitate means to
enhance, not control, direct or supervise, which has been the
direction of the Committee. Many groups can be involved in the
performing arts, and the task should be to enhance, not control, each
group.
Stated the Committee voted not to sponsor the fair for 1985, prior to
that vote, Mr. Mathews asked the Lions Club if it was interested in
conducting the fair and parade. Some committee members are upset
because Mrs. Bayus asked the Parks & Recreation Committee to take over
the fair and parade after the Committee voted against sponsoring it in
1985. Stated certain committee members feel the need to control
cultural pursuits in the City, and if they are not going to be done
their way they won't be done. Events will continue, with or without
committee approval. Commended the Committee for the outstanding job
it has done collecting, compiling and preserving the City's history.
Recommended that the historical tasks be continued by those devoted to
those tasks, and removing the cultural activities to be performed by a
separate committee.
Mayor Pro Tem Matteson stated Mrs. Bayus should not be reprimanded
because he didn't adhere to Council limitations on campaigning in the
parade, felt she was responsible for the success of the parade, is an
excellent worker and a credit to the City. Disagreed with the
Committee's request for her removal because she doesn't agree with the
Committee, noted Council seldom agrees, but feels disagreement is
healthy and results in better decisions. Has read all material
submitted and sees no justification for dismissal of Mrs. Bayus from
the Committee.
Councilman Petta stated the committee can no longer function due to
dissension within the committee. Council has been requested to
resolve the problem since it apparently can't be resolved internally.
City committees perform an important service, and are comprised of
unpaid volunteers. Stated a review of the information submitted
indicates the members are no longer comfortable with each other,
differences of opinion can be discussed, but when it gets to the point
where individuals are verbally attacking one another, the integrity of
the Committee ceases. From a democratic point of view, questioned
what else can be done if the majority of a committee feels they can no
longer operate as a committee. Stated Mrs. Bayus has done much good
for the Committee and other organizations, felt she might want to
devote her energies towards committees where she can be more
effective.
Page 9 -
4/25/85
Councilman Evans, noting most of the letters reference the parade
which occurred 5-6 months ago, questioned why the matter wasn't
brought to Council at that time if there was concern for potential
wrongdoing. Reviewed the issue as two separate matters (1) The 1984
parade, (2) Who is going to pursue the parade for the coming year, and
whether Mrs. Bayus was wrong in asking another committee's interest
after her committee voted not to pursue the parade. Saw no
documentation indicating the procedure followed by Mrs. Bayus was
improper. Noted Betty Duarte did not submit a response, questioned if
she was asked to do so. Recommended separating the two functions and
establishing another committee to deal with the cultural aspects of
the City.
Mayor Grant stated the inability to adjust to differences between
people exists within every group. However, this situation is more
difficult because the majority of the members of a duly -formed
committee have indicated they cannot work in harmony with one of their
members. Recommended making no further reference to Betty Duarte,
noting the fact that she is a citizen as well as a City employee
places her in an awkward position. Will support majority rule;
otherwise, felt it will undermine future committees.
Mayor Pro Tem Matteson recommended disbanding the committee and having
each Councilmember appoint new members and form a new committee.
Councilwoman Pfennighausen stated the committee minutes reflect the
fair has been set aside due to the need to concentrate on historical
pursuits, felt they should be allowed to continue their outstanding
efforts in this area.
Motion by Councilwoman Pfennighausen, Second by Councilman Evans, that
the committee's title be altered to "Historical Committee." Mayor
Grant opened the meeting to public participation.
Chairperson Barbara Mathews stated she has been a member of the
committee since February 24 , 1979, the committee responsibilities were
established in 1979. The committee has explored historical pursuits
and has tried to explore cultural pursuits, but there have been many
roadblocks. The original intent of the fair was to find artistic
talent and interest of the citizens, was trying to avoid the carnival
atmosphere which occurred this year. John Mathews, 11733 Eton Drive,
stated he asked the Lions Club if it would sponsor the parade only;
it was a discussion item, with no action intended unless they were
asked by the committee to participate.
Ken Rinderhagen, 12738 Wilmac, stated he and his wife assisted Mrs.
ayus with last year's parade. Was present when Mrs. Bayus asked the
Parks & Recreation Committee if it would be interested in taking over
the Country Fair since her committee had voted that night not to
sponsor the event. Chuck Percy was also present and stated the same
proposal had been made to the Lions Club in January. Recommended
eliminating the committee. Ed O'Neal, 22608 Minona, objected to
castigating the fair chairman for an outstanding 1984 parade, was
asked to participate, appreciates an individual who becomes a dictator
and does the job when appointed. Recommended establishing a Fair
Committee.
Page 10 -
4/25/85
Jim Bayus, 22664 Eton Drive, felt the problem with the committee is
the and parade, questioned if the fair and parade was such a
disgrace that it shouldn't occur again, and should one committee have
the power to determine whether or not the City has a parade. Barbara
Mathews stated the grievances submitted by the five committee memFers
were voluntary and not solicited, the members were advised they could
submit if desired. Did not ask Mrs. Duarte because the five committee
members who submitted grievances are the members who have felt there
has been dissension within the committee. Felt the only issue which
should be addressed is the committee request for the removal of Mrs.
Bayus from the committee.
Larry Halstead, 22675 Barton Road, supported freedom of speech,
concurred with Councilwoman Pfennighausen's Motion to divide the
committee, felt it has .done an outstanding job on historical efforts,
but has seen little evidence of cultural pursuits. Noted Mrs. Bayus
is on the Chamber Board of Directors and does an outstanding job on
all assignments. Barbara Bayus, 22664 Eton Drive, stated she was
shocked when she receive Me —committee report relative to her
removal, there was no mention at the committee meeting, Mrs. Mathews
advised her she was going to bring the matter of her approaching the
Parks & Recreation Committee relative to the fair before Council.
Stated she tries her best to do a good job. Mayor Grant closed public
participation.
Councilwoman Pfennighausen stated the committee minutes reflect that
Mrs. Bayus reported on the fair or parade at each meeting, but has
been charged with doing things without the committee's knowledge. The
minutes also reflect that the recent Country Fair was a great
success. Likes country fair environment and carnival atmosphere.
Recommended, if the motion carries, that Mrs. Bayus be asked to
organize a committee for the City to carry out the functions for which
she has been castigated and that the Historical Committee continue to
do those functions it does best.
Mayor Pro Tem Matteson Called for the Question.
CC-85-91 Motion by Mayor Grant, Second by Councilman Petta, that Calling of the
Question be rescinded carried 3-2, with Councilwoman Pfennighausen and
Councilman Evans voting NOE.
CC-85-92 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to table
the Motion to the next meeting, at that time, a division of the
committees and the duties of each committee are to be presented to
Council.
Councilman Evans disagreed with delaying action, felt a decision is
needed, since it apparently takes a year to prepare a fair and
parade. Councilwoman Pfennighausen felt action should be taken to
support or deny the committee's request. Mayor Grant concurred with
Mayor Pro Tem Matteson's request for an analysis. Councilman Petta
felt this matter attacks the integrity of all committees, so time
should be taken to consider the situation. Mayor Grant felt there
have been indirect attacks on most of the committee members, has high
Page 11 -
4/25/85
regard for all members and has great respect for the members who
submitted letters, felt they are conscientious and that no malice was
intended, supports their position for that reason. Mayor Pro Tem
Matteson felt working on the division of the committees may resolve
the problem. Motion No. CC-85-92 carried, ALL AYES.
ADJOURN - the meeting adjourned at 10 03 p.m. The next regular
me t nie g will be held May 9, 1985 at 5 30 p.m.
Respectfully submitted,
- -�-n
City Cl
APPROVED
Mayor
Page 12
4/25/85
STA-r`:F REPUP 1
pate 5/1/85
64,
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: May 9, 1985
AGENDA ITEM NO. 3 t-:'
SUBJECT: 1985/86 Budget Study Sessions
FUNDING REQUIRED
NO FUNDING REQUIRED XX
Staff Recommends Council
Accept dates set by the Community Redevelopment Agency as the dates and times to
also consider the Fiscal Year 1985/86 City Budget.
s44/Ts
C R A ITEM ( ) COUNCIL ITEM MEETING DATE 5-9-85
AGENDA ITEM NO 3F
SUBJECT Security Fee Waiver - Friends of the Library
FUNDING REQUIRED
NO FUNDING REQUIRED 1 X
Dr. Dean Carlton, Friends of the Library Chairman, has requested
that Council consider waiving the $150.00 Security Fee Deposit
required for the use of the Community Meeting Room.
STAFF RECOMMENDS THAT COUNCIL.
WAIVE $150.00 SECURITY DEPOSIT FOR FRIENDS OF THE LIBRARY TO
CONDUCT MEETINGS IN THE CIVIC CENTER MEETING ROOM.
ME
U 4v 9 1985
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RECEIVED
AY 2 - 1985 12791
CITY OFF GRAND TERRACE G,� vp
G MAY 9, 1985
CITY OF GRAND TERRACE Council Agenda Item #58
PARKS & RECREATION COMMITTEE MEETING
MONDAY, APRIL 1, 1985
The Grand Terrace Parks & Recreation Committee's regular meeting
of April 1, 1985 was called to order at 7130 P.M. in the Community
Room of the Community Services Department, Building #4 of the City
Hall, Grand Terrace, California by Chairman Dick Rollins.
MEMBERS PRESENTe Dick Rollins, Chairman
Ken Rinderhagen, Vice Chairman
Lenore Frost
Louis Galvez
Gary Dishaw
Rhoda Saterfield
MEMBERS ABSENTt
CITY STAFF%
Chuck Percy
Randall Anstine
Jayne Ainsworth
GUEST PRESENTS Tony Petta, Councilman
Barbara Phennighausen, Councilwoman
Barbara Bayus, Chamber of Commerce, Grand Terrace.
The Minutes of February 4, 1985 were distlibuted to the members
present for approval. Louie Galvez made the motion to amend the
Minutes under Item #3 paragraph 5 to read that Chuck Percy had
seconded the motion and that Lenore Frost had voted nay on the
motion regarding the responsibility of the Colton -Terrace Little
league being responsible for the upkeep and care of the baseball
diamond during the upcoming season.
Louie Galvez made the motion to accept the Minutes as corrected with
Ken Rinderhagen making the second. The motion carried.
ITEM #1
Randall Anstine submitted copies of the Statement of Expenditures
and Revenue of the Parks & Recreation Committee for fiscal year 84/85
with notations regarding anticipated revenues and expenditures for
planning the next fiscal year's budget. He noted that$4,000.00 had
been allocated under the Roberti-Z Berg funds and $752.00 of the
City funds and that these amounts should be re -allocated for the
up -coming fiscal year budget so that these funds would not be lost
into the General Fund. The Committee agreed that measures be taken
to re allocate these funds back into the Parks & Recreation Budget
for fiscal year 85/86.
ITEM #2
Lenore Frost reported that she had conducted an investigation re-
garding the use of Excercise Courses purchased and in use by the
City of San Bernardino. That San Bernardino had installed five or six
of these courses within Their park system and were having success in
the use of them.
v It was suggested that Ms. Frost discuss the use and how the City
of San Bernardino felt about installations of these courses by
discussing the matter with Ms. Annie Ramos, director of the San
Bernardino Parks & Recreation Department and a former member of
the Grand Terrace Parks & Recreation Committee.
ITEM #3
Lenore Frost also reported that she had attended a meeting of the
Grand Terrace Lions Club in a request for assistance in either
the purchase of supplies or any required plans for the construction
of a snack -bar at Terrace Hills Junior High Scho&1 athletic field
for use by various clubs in Grand Terrace. Inasmuch as an original
set of plans had been drawn some time ago it was felt that perhaps
these plans could be adopted for use with whatever modifications
that may have to be made in order to comply with the State requir-
ements.
ITEM #4
Lenore Frost also suggested that the Committe conduct another
walk -around of the athletic facilities at various school sites
along with the District's Safety Officer in order to see if there
were any corrections that might be advisable.
ITEM #5
Randy Anstine reported that the City's engineering department
had outlined a water runoff and drainage plan for the Parksite
and adjoining groves. It was suggested that the City take a wait -
and -see attitude inasmuch as it had been reported that the adjoining
property may be in escrow for purchase and that remedial action would
be forthcoming if a developer were to purchase the property and it
were to be subdivided for future residential purposes.
ITEM #6
Barbara Bayus, spoke in regard to the Parks & Recreation Committee
taking over the function of conducting the neat Community Fair inas-
much as the Historical & Cultural Committee had voted to discontinue
sponsoring the Fair and accompanying Parade for the 1985 season.
The Gaand Terrace Chamber of Commerce would sponsor and direct the
street paprade function. Ken Rinderhagen made the motion that the
Parks & Recreation Committee sponsor the Fair for 1985 with Gary
Dishaw making the second. The motion carried unanimously after
lengthy discussion.
ITEM #7
Discussion regarding the purchase of two more picnic tables and/or
other equipment for the Parksite was conducted. Additionaly members
discussed the useage of the proposed land to be dedicated to the
City by the Griffin Development Company. It was decided that this
land should be utilyzed only as a green belt area and not as a park
because of local residents objection.
ITEM #8
Randall Anstine submitted a letter addressed to Mr Richard
Jacobsen of the Colton Unified School District requesting that
the City of Grand Terrace Recreational Department administer
a summer aquatic program at Terrace Hills Junior High School,
Lenore Frost made the motion to request the City Council to accept
and endorse the concept of the City's management of the pool
facility in accordance with the letter of submittal by the Community
Services Department dated March 14, 1985- Louie Galvez seconded the
motion and it carried unanimously.
A request for an Action Item be submitted to the Council for it's
consideration at the neat regular meeting of the City Council for
the purpose of approving the program in concept.
There being no further business to discuss the meeting was adjourned
at ( 9:45 P.M.
Respectfull submitted,
ick ollins, Recor ing Secretary
IJLAJ 1 , 1 ✓ U
1 Ark' REPS
I*T SA"-
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE MAY 9, 1985
AGENDA ITEM NO 5C (1)
SUBJECT ESTABLISHMENT OF A HISTORICAL COMMITTEE
FUNDING REQUIRED
NO FUNDING REQUIRED X
Pursuant to City Council direction, staff is submitting for Council review and
consideration, a revised list of responsibilities for the establishment of a
Historical Committee
As you will note from the attached revised guidelines, the main thrust of the
Committee is suggested towards fully recognizing the importance of historical
and archaeological sites and items within the City of Grand Tbrrace, and
establish, where appropriate, a process for their early identification,
consideration and preservation
Staff Recommends that the Council
REFERRED TO CITY COUNCIL FOR ACTION
RLA SAA
n
on
TITLE HISTORICAL COMMITTEE
PURPOSE TO PRESERVE THE HISTORY OF GRAND TERRACE FOR THE
BENEFIT OF ALL CITIZENS OF THIS CITY AS APPROVED
BY THE CITY COUNCIL
MEMBERSHIP
AND
APPOINTMENTS THE HISTORICAL COMMITTEE SHALL CONSIST OF FIVE
(5) MEMBERS ALL APPOINTMENTS SHALL BE MADE
BY MINUTE RECORD OF THE CITY COUNCIL AND SHALL
CONTINUE IN EFFECT UNTIL A SUCCESSOR IS APPOINTED
EACH MEMBER OF THE CITY COUNCIL SHALL APPOINT ONE
(1) MEMBER OF THE HISTORICAL COMMITTEE
RESPONSIBILITIES THE HISTORICAL COMMITTEE WILL BE GUIDED BY THE
GENERAL POLICY GUIDELINES AS APPROVED BY THE
CITY COUNCIL AND WILL HAVE THE FOLLOWING DUTIES
1) TO SELECT FROM AMONG THEIR MEMBERS A CHAIRMAN
AND A VICE-CHAIRMAN
2) TO ADOPT RULES AND POLICIES WHICH WILL GUIDE
THEM IN CARRYING OUT THEIR RESPONSIBILITIES
3) TO MAKE CONTINUING EFFORTS TO SEEK OUT, SELECT,
IDENTIFY AND SUITABLY PRESERVE THE HISTORICAL
RECORDS OF GRAND TERRACE
4) TO ARRANGE FOR EFFECTIVE MEANS TO DISPLAY AND
PRESERVE HISTORICAL ITEMS
5) INSURE PROPER DISPOSITION OF HISTORIC, AND
ARCHAELOGIC RESOURCES IN ORDER TO MINIMIZE
ADVERSE IMPACTS AND TO DEVELOP AN INCREASED
UNDERSTANDING AND APPRECIATION FOR THE
COMMUNITY'S HISTORIC HERITAGE
6) IDENTIFY AND OBTAIN INFORMATION ON THE
EXISTENCE AND SIGNIFANCE OF HISTORICAL,
ARCHAEOLOGICAL SITES AND ENCOURAGE LAND
USE PLANNING WHICH INCORPORATES THIS
INFORMATION DURING A PROJECT'S CONCEPTUAL
DESIGN PHASE
7) TO MAKE REPORTS AND RECOMMENDATIONS TO THE
CITY COUNCIL AS AN ADVISORY COMMITTEE AND TO
KEEP MINUTES OF COMMITTEE PROCEEDINGS
8) TO PERFORM SUCH OTHER TASKS AS THE CITY COUNCIL
MAY REFER TO THIS COMMITTEE.
(APPROVED MAYOR)
DATE
Date: 5/09/85
STAFF REPOR't
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: May 9, 1985
AGENDA ITEM NO. 6A
FUNDING REQUIRED
NO FUNDING REQUIRED X
At the Council meeting of April 25, 1985 fir Fisher of 22808 Miriam Way came in to
protest a parking violation he received on 3/25/35 for parking of a commercial
vehicle for over eight hours in a residential zone
Some confusion arose over the implementation of the new ordinance prohibiting any
parking of a commercial vehicle in a residential zone The deputy thought the
ordinance was in force and cited Mr Fisher
Captain Bradford has contacted the court system to have the ticket voided Mr
Fisher will not have to go to court, but this action does not remedy the problem
created by the new ordinance for Mr Fisher
Mr Fisher has asked Council to reconsider this ordinance and the problems it has
created for him Council directed staff to research the ticket and report back
to Council
STAFF RECOMMENDS
CITY COUNCIL CONSIDER MR FISHER'S CASE
im
-13
a
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CALIFORNIA, AMENDING THE
GRAND TERRACE MUNICIPAL CODE, CHAPTER 2.16,
DEALING WITH THE CITY OF GRAND TERRACE
PLANNING COMMISSION
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
DOES HEREBY ORDAIN AS FOLLOWS: _
Section 1. Amendment. Chapter 2.16 is hereby amended to read
as follows:
"Chapter 2.16
PLANNING COMMISSION
Sections:
r`
2.16.010 Planning agency --Establishment.
2.16.020 Composition --Terms.
2.16.030 Removal.
2.16.040 Chairman and Vice Chairman.
2.16.010 Planning agency --Establishment. Pursuant -to
Government Code Section 65100, the City Council establishes a
Planning Commission and designates the Planning Commission as the
planning agency of the city.
w ,F=
2.16.020 Composition --Terms. The Planning Commission
shall be composed of five members. Each member of the City
Council shall nominate one member of said Commission, whose "
nomination shall be sub3ect to approval of the City Council.
The term of said member appointed to the Planning Commission -
shall be concurrent with the term of office of the City Council -
member nominating said Planning Commissioner.
2.16.030 Removal. All members of the Planning Commission
shall serve at the pleasure of the City Council and may be removed
at any time, with or without cause.
2.16.040 Chairman and Vice Chairman. The Planning
Commission, at its first meeting next following June 14th of each
year, shall select one of its members to serve as Chairman and one
of its members to serve as Vice Chairman."
1.
DATE
ct
�T, �r�� ►T
C R A ITEM ( ) COUNCIL ITEM Q(X) MEETING DATE 5-9-85
AGENDA ITEM NO 7A
SUBJECT Municipal Code Amendment relative to the Planning Commission
FUNDING REQUIRED
NO FUNDING REQUIRED X
As directed by Council at the April 25 meeting,
attached is a proposed ordinance to decrease the
number of Planning Commissioners to five, with each
to be appointed by and to serve concurrent terms
with individual Councilmembers.
Should first reading of this ordinance be approved
at this meeting, the Public Hearing and consideration
for adopting the ordinance will be set at 7;30 P.M.
on May 23, 1985.
01
1
Section-2. Effective Date. This Ordinance shall be in full
force and effect at 12:01 a.m. on the 31st day after its adoption.
Section 3. Posting. The City Clerk shall cause this
Ordinance to be posted in three (3) public places designated for
such purpose by the City Council.
Section 4. First read at a regular meeting of the City
Council of said City held on the th day of 1985,
and finally adopted and ordered posted at aregular meeting of said
City Council on the _th day of 1985.
ADOPTED this day of
ATTEST:
,1985. "
City Clerk of the City of Grand Mayor of the City of Grand
Terrace and of the City Council Terrace and of the City
thereof. Council thereof.
I, Myrna Erway, City Clerk of the City of Grand Terrace, do
hereby certify that the foregoing Ordinance was introduced and
adopted at a regular meeting of the City Council of the City of
Grand Terrace held on the day of 1985, by ;
the following vote: - - —
AYES: .
NOES:
ABSENT:
ABSTAIN:
Approved as to form:
City Attorney
z-
City Clerk
2.