The URL can be used to link to this page

05/23/1985CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS MAY 23, 1985 GRAND TERRACE CIVIC CENTER 5 30 P M. 22795 Barton Road * Call to Order * Invocation - Pastor William Bell, First Baptist Church of Grand Terrace * Pledge of Allegiance * Roll Call ,CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of Minutes (5/9/85) I 12. Approval of Check Register No. CRA052385 1ADJOURN CRA TO MAY 28 & 29 4T 5 30 P.M. TO CONDUCT BUDGET SESSIONS CONVENE CITY COUNCIL 1. Items to Add/Delete 2. SPECIAL PRESENTATIONS A. Certificate of Commendation - Tim Serlet B. 3-Yr. Employee Service Award - Mike Luna C. Proclamation designating 6/14/85 as "Veterans' Recognition Day" 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request (removal of an item from the Consent Calendar for discussion. A. Approval of Check Register No 052385 B. Ratify 5/23/85 CRA Action Staff Recommendations Approve Approve Approve Approve �_,FPLEASE DO-NOTA'REMOVE COUNTER COPY t ,� FR6M�-INFORMATTON COUNTER: ' THANK "YOU = , Council Action ')�k (COUNCIL AGENDA 15/23/85 - Page 2 of 3 C. FY 1985-86 TDA Claim Staff Recommendations Council Action (1) A RESOLUTION OF THE CITY COUNCIL OF THE JAdopt CITY OF GRAND TERRACE, CA, AUTHORIZING THE SUBMITTAL OF THE FY 1985-86 TRANS- PORTATION DEVELOPMENT ACT CLAIM (2) Authorize Finance Director to execute I Approve TDA Article 8 Non -Transit documents D. Approve Negative Declaration & authorize Approve City Clerk to file Notice of Determination on SA 84-6 (Mini Storage Bldg. at 21999 Van Buren - J. Harber) E. Barton Rd. Reconstruction Project (GTB85-12) (1) Authorize Mayor to execute Local Agency- Approve State Agreement No. 8-5421 (2) Authorize bid request for project jApprove F. Waive $150 Security Deposit for the Library Approve for periodic use of Civic Center Meeting Room 14. PUBLIC PARTICIPATION 15. ORAL REPORTS A. Planning Commission (1) Accept resignation of Winifred Bartel B. Parks & Recreation Committee C. Historical & Cultural Activities Committee D Crime Prevention Committee E. Emergency Operations Committee F. Economic Development Adhoc Committee G. Police Chief H. Fire Chief I. City Engineer J . City Attorney K. City Manager L. City Council 16. PUBLIC HEARINGS - 7 30 P.M. A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING THE GRAND TERRACE MUNICIPAL CODE, CHAPTER 2 16, DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION (Second Reading) !COUNCIL AGENDA `5/23/85 - Page 3 of 3 B. Specific Plan/CUP Appeal SP 85-2 - Chaparral Pines C. Tentative Tract Map 12966 7. UNFINISHED BUSINESS A. Arco Mini -Market - Cost sharing of improvements between City and Developer B. School sites C. Proposed Zone Change from R-1 to A-1 (Grand Terrace Rd./Vista Grande Way area) 8. NEW BUSINESS A. Appeal of Notice of Violation - Grand Terrace Convalescent Hospital 9. CLOSED SESSION ADJOURN COUNCIL MEETING TO MAY 28 & 29, 1985 AT 5 30 P.M. TO CONDUCT BUDGET SESSIONS THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, JUNE 13, 1985, AT 5 30 P.M AGENDA ITEM REQUESTS FOR THE 6/13/85 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 6/5/85. Staff Recommendations Council Action PENDING CRA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - MAY 9, 1985 MAY 23, 1985 CRA Agenda Item # 1 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 9, 1985, at 5 34 p.m. PRESENT Hugh J. Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L. Evans Seth Armstead, Executive Director Thomas J. Schwab, Treasurer Ivan Hopkins, Attorney Myrna Erway, Secretary ABSENT None APPROVAL OF MINUTES (4/25/85) CRA-85-22 Motion by Vice Chairman Matteson, Second by Mr. Evans, ALL AYES, to approve the Minutes of April 25, 1985, as presented. r CHECK REGISTER CRA050985 CRA-85-23 Motion by Mrs. Pfennighausen, Second by Mr. Evans, ALL AYES, to approve Check Register No. 050985, as presented. CIVIC CENTER PROJECT PAYMENT Following Staff briefing, Vice Chairman Matteson questioned why funds were not appropriated for this payment in the Fy 1984-85 Budget. Treasurer Schwab stated he initially thought the payment was due July 1 - it is actually due June 30, the funds have been accruing in the CRA Debt Service Fund. CRA-85-24 Motion by Mrs. Pfennighausen, Second by Vice Chairman Matteson, ALL AYES, to approve appropriation of $177,613.75 for Civic Center lease payment from the Fund Balance in the CRA Debt Service Fund. FY 1985-86 BUDGET STUDY SESSIONS It was established that FY 1985-86 Budget Study Sessions will be held on May 13, 14 and 16 at 5.30 p.m. Page 0 - CRA 5/9/85 ADJOURN - The meeting adjourned at 5 52 p m. to adjourned regular meetings to be held May 13, 14 and 16, 1985, at 5 30 p m., in the Council Chambers, to conduct FY 1985-86 Budget Study Sessions. The next regular meeting will be held May 23, 1985, at 5 30 p.m. Respectfully submitted, SecrTly APPROVED• Chairman Page 2 - CRA 5/9/85 CHECK NUMBER (1) P1510 CROCKER BANK CORP TRUST P E N D I N G C R A A P P R O V A L COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE MAY 23, 1985 MAY 23, 1985 CRA AGenda Item # s�- CHECK REGISTER NO CRA052385 OUTSTANDING DEMANDS AS OF MAY 23, 1985 PAYMENT #1 ON CIVIC CENTER COP $144,317 66 TOTAL $144,317 66 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECK FOR PAYMENT OF CRA LIABILITIES HAS BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA THOMAS SCHWAB TREASURER MY 23, 1985 Council Agenda Item 72A el-GGCJ��C�c� T I M S E R L E T WHEPEAS, Tim Serlet, as an employee of Kicak & Associates, has served as the City's Planning Staff since April 1983, and WHEREAS, during that time, Tim Serlet has served the City well through the difficult period of the General Plan Update and bringing the Zoning into conformance with the General Plan, and WHEREAS, Tim has been an excellent representative of the City in guiding the Planning Commission through many various proposed developments and in his diplomatic approach with the public, NOW, THEREFORE, I, hugh J. Grant, on behalf of the City Council, do hereby commend Tim Serlet, congratulate him upon his appointment as City Engineer for the City of Claremont, and wish him well in his future endeavors. and of the This 23th day of May, 1985 MA, �3, 1985 T�� ci 1 Agenda Item #2C VETERANS' RECOGNITION DAY June 14, 1985 WHEREAS, veterans have made tremendous sacrifices to preserve our democracy and peace, and WHEREAS, recognition shoulo be given to veterans for their efforts and contributions to the community, and WHEREAS, this City Council wishes to 'promote a more positive image of veterans by fostering public awareness of veterans contributions to the community and country; NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, on behalf of the City Council, do hereby proclaim June 14, 1985 as. "Veterans' Recognition Day' in the City of Grand Terrace, ana encourage residents to pay honor to all veterans of this City and to participate_in suitable ceremonies and activities to recognize the service performed by veterans in our behalf. Mayor o e t o Grand errace and of t Ci y Council tnereof. This 23rd day of May, 1985 I MAY23, 1985 - PENDING COUNCIL APPROVAL Council Agenda Item # P CITY OF GRAND TERRACE PAGE 1 OtiE TE C5114/b5 55{ VOUCHER/WARRANT REGISTER CHECK REGISTER NO 052385 ---- ITEM - - ITEM - - WARRANT VOUCIIER/ VENDOR WARRANT NUMBER NUMBER VENDOR NAME DESCRIPTION AMOUNT AMOUNT P4301 BETTER ROADS MAGAZINE -- - --- EXPERT WITNESSrPUB. - - --- - ---7.70 ---- --- 7 70 P4302 6782 STATE COMPENSATION INS.FUND WORKERS COMP.INS.41-5/1/85 508.76 508.76 P4303 6285 RIVERSIDE HIGHLAND WATER CO - WATER92/1-4/1/859PARK 232.50 WATER92/1-4/1/859MV/ARLISS 32 86 WATERr2/1-4/1/659CITY- BLDGS.----- 174.SO- ------- - - WATERr2/1-4/1/859F/S 49.61 WATER92/1-4/1/85,BART/PALM 26.50 515.97 P4304 OPPORTUNITY -85 EDC MEET. COUNCIL (2) - 70.00 70.00 - P4305--- - 6531 ----- SHERIFF-FLOYD-TIDWELL- LAN-ENFORCEMENT-ENFORCEMENT 34,189.00 - -- CRIME PREVENT.PROGRAM 5/85 39160.00 379349.00 - -- P4306---- 1840--- COLTON, CITY - OF W.W.D.SER.VICES-5/85 199362.38 199362.38 P4307 SMALL CLAIMS COURT COURT FEErSEWER SUIT 6.00 6.00 P4308 - 6504 R.C.RANDOLPH, MARSHALL LEGAL SERVICES,SEWER SUIT 14.00 14.00 P4309 - 4634--- MAIN LINE EMBOSSING - BUSINESS-CARDStDICK-ROLLINS 23.85 23.85 PA310 6531 SHERIFF FLOYD TIDWELL OVERTIME DETECTIVE 1-3/85 71.04 71 04 P4311 6629 SECURITY PACIFIC NAT.BANK AIR FARErC/C ERWAY 138.00 MEETINGrCOLTONrARMSTEAD 18.72 156.72 P4312 1215 ARROWHEAD UNITED WAY EMP.CONTRIBU.P/R END 5/3/85 19.00 19.00 --P4313- --6457 SAN BERNARDINO-COUNTY EMP_DED.P/R-END-.513/.85 19451.22 --19451.22 13165 M J C BAL.DUE CITY PINS 809.00 809 00 - 13186 JACK CORBETTrHDLLYWOOD BASES PITCHER BOX/BALL FIELD 96.67 96 67 ---13167---- FIREFIGHTERS ASSOC. DONATION--FIREFIGHTERS-ASSOC 50.00 - 50.00 - 13188 DOROTHEA HASTINGS W.W.D.REFUNO HASTINGS 4.69 4 69 - 13189 1210 SETH ARMSTEAD -- - LOCAL MILEAGErARMSTEAD 39.75 39.75 ----13190-- 1360 ---- BASTANCHURY BOTTLED -WATER BOTTLED -WATER C/C 4.30 -34.30 13191 1365 BAYLESS STATIONERS MARKER ART SET 5.41 5 41 13192 1711 CALIFORNIAr STATE OF - - HIGHWAY LIGHTS 3/85 - 157.78 157.78 - 13193 1860 - - COLTON JOINT -UNIFIED SCHOOL --SQUARE- DANCE- 4/6/65- 60.00----- - - - 60 00 13194 1870 COMMUNITY REDEVELOPMENT AGENCY TRANSFER H/B/P FUNDS TO CRA 40,113.00 401113 00 ;�C�kEGk CITY OF GRAND TERRACE 1AGE 2 DAZE C5•-14/85 VOUCHER/WARRANT REGISTER VOUCHER/ VENDOR VENDOR ITEM - - ITEM AMOUNT WAR�AN AMOUNT WARRANT NUMBER NUMBER NAME DESCRIPTION - -- - 13195 - 2180 ILEAN DUGHMAN------- -----" LOCAL- MILEAGE,DUGHMAN - --- - ~- - -- - 38.00 -- ------ 38.00 13196 2272 MYRNA ERWAY TESTIFY/SAC.5/19ERWAY - -- -- - 26.75 - - - _ 26.75 13197 2947 -_-r-_ ALEXANDER GRANT E COMPANY LABELS 3-4/85 411.00 411.00 ---13198 ---- 3215------ HOME -CENTER HARD -BOARD -DOOR -- -- 92.87 -44.15- 48.72 EXTENTION CORDS 13199 3218 HYDREX PEST CONTROL - - -- -----PEST CONTROL C/C 5/85 -----------42.00----"`- - 42.00 13200 3495 IPS SERVICES INCORPORATED STREET SWEEP. 3/16/85 393.28 STREET-SWEEP94/23/65 393,28 ----- -- A STREET SWEEP.4/30/85 245.80 19032.36 - 13201 -- -- - 4420----- VIRGIL LIVELY----- CROSSING GUARD-4/27-5/10/85 159.00 - 159.00 13202 4470 LOMA LINDA DISPOSAL TRASH PICK-UP,C/C 5/85 37.05 TRASH-PJCK-UPiPARK-5/85 37.05 --74.10- _- _- 13203 4897 NATIONAL DIRECTORY NATIONAL DIRECTORY PUB. 26.95 26.95 - 13204 5579 PEOPLE HELPERS,INC. REC.SERVICES 5/1-5/15/85 11632962 12632.62 -----13205- -6501-- -3AN-BERNARDIND9AUDITOR/ CONTROL -PARK-GITES.4/85-GJFTGF -67-.50 - -- 67.50 13206 6655 SIGNAL MAINTENANCE INC. REPAIR SIG.BART/PRESTON 4/85 1,840.00 -SIG.MAINT.E31-4/85 199.23 - 2,039.23 13207 6682 SOUTH COAST RUBBER STAMPS NAME TAGS9000NCIL 25.17 17.95- --- 43.12 RUBBER-STAMP- 13208 6720 SO.CA.EDISON COMPANY ELEC.CITY BLDG.(1) 29.30 _ _ _ _ _ _ _ - - - -- ---- - ------ - 2 L I G H T 5 , -PARK -- --- --- 2 4 .8 3 - -- STREET LIGHTS 3/1-4/40/85 4,761.53 ELEC.,SIGNAL (1) 5/7/85 89.66 49905.32 _ - 13209 _ 6765 , SQUIRES LUMBER COMPANY HARDWARE SUPPLIES C/C 11.80 11.80 11.80 13210 6920 - --- O.C.TANNER COMPANY - - ----- BAL.DUE 5 YEAR SVC.AWARD - -- - - --- 10.63 - -- -- - 10.63 13211 6995 THER-N-BACK TRAVEL AIR FAIR LCC SEM.ARMSTEAD 148.00 148.00---- -- 296.00 --- AIR-FAIR LCC SEM.SCHWAB ---- 13212 7014 TIGER SYSTEMS- STORAGE DIN -------- -- .- 30.00 -- 30.00 13213 7309 - _-r-RENT UNION OIL CO.OF CALIFORNIA -4/85 GAS FOR TRUCK 37.49 37.49 -- 13214 7791 ---- NATTENBARGERS OFFICE SUPPLY COMPUTER PAPER---- -- -- ---- 15,09------- 15.09 TOTAL CHECKS 1119918,07 • I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY THOMAS SCHWAB FINANCE DIRECTOR lu I.C. Y ST) � � � May 6, 1985 12 41 v A4 C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: May 23, 1985 AGENDA ITEM NO. -?C SUBJECT: FY 1985-86 Transportation Development Act Claim FUNDING REQUIRED NO FUNDING REQUIRED xx With the recent adoption of the Omnitrans FY 1985-86 Budget and the SANBAG Board's action to establish a contingency fund for the possible loss of federal operating assistance, the City may now submit it's claim for FY 1985-86 Article 8 Street and Road Funds. In order for the City to receive revenue for local streets and roads, it is imperative that the City Council authorize the submittal of this claim in the amount of $100,816.00 Also, there is presently $44,000.00 that is budgeted pending federal action that may be made available for street purposes at a later date, SANBAG will keep the City informed on this matter STAFF RECOMMENDS THAT THE CITY COUNCIL 1. APPROVE THE ATTACHED RESOLUTION APPROVING THE CLAIM. 2. AUTHORIZE THE FINANCE OFFICE TO SIGN THE TDA ARTICLE 8 NON -TRANSIT FINANCIAL FORMS. JK/lh RESOLUTION NO. 85- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING THE SUBMIT- TAL OF THE FY 1985-86 TRANSPORTATION DEVELOPMENT ACT CLAIM WHEREAS, the City of Grand Terrace has been apportioned $167,458.00 from Southern California Associated Governments (SCAG) for the 1985-86 Fiscal Year, WHEREAS, the City of Grand Terrace has assigned $22,642.00 for Transit purposes to Omnitrans, thereby leaving a balance of $100,816.00 to be claimed for Article 8 Street and Road purposes, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace that the City of Grand Terrace hereby claims $100,816.00 and forwards said claim, along with a certified copy of this Resolution, to San Bernardino Associated Governments (SANBAG) for processing. ADOPTED this 23rd day of May, 1985. ATTEST City Clerk of the City of Grand Terrace and of the City Council thereof Approved as to form City Attorney Mayor of the City of Grand Terrace and of the City Council thereof. STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) ss CITY OF GRAND TERRACE ) I, MYRNA ERWAY, City Clerk of the City of Grand Terrace, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of said City at a regular meeting of the City Council held on the 23rd day of May, 1985, and that it was so adopted by the following vote AYES - NOES ABSENT STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) ss CITY OF GRAND TERRACE ) I, MYRNA ERWAY, City Clerk of CERTIFY that the above and foregoing Resolution No. 85- of said City, repealed. DATED- May 23, 1985 City Clerk of the City of Grand Terrace and of the City Council thereof. the City of Grand Terrace, DO HEREBY is a full, true, and correct copy of and that the same has not been amended or City Clerk of the City of Grand Terrace and of the City Council thereof. FISCAL YEAR• 6T, SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS TDA NONTRANSIT CLAIM FORM STATE TRANSIT ASSISTANCE FUND 1985-86 City of Grand Terrace DATE May 6, 1985 City of Grand Terrace COUNTY L F.(Claimant) County of San Bernardino 22795 Barton Road PURPOSE: State Transit Assistance Fund (Mailing Address) PUC Section 99313.3 Grand Terrace, CA 92324 Local Streets and Roads city and Zip Code Thomas J. Schwab Finance Administrative Services Offi Attention: Name and Title TOTAL ALLOCATION REQUESTED: CONDITION OF APPROVAL: Approval of this payment by the County Auditor to this claimant are subject to monies being available, and to the provision that such monies will be used only in accordance with the allocation instructions. CTC USE ONLY Alex Estrada (714) 825-7503 Contact Person - Phone Num er $100,816.00 AUTHORIZING SIGNATURE (CLAIMANT'S CHIEF ADMINISTRATOR OR FINANCIAL OFFICER) Signature Thomas J. Schwab Finance/Administrative Services Offil (Print Name and Title Payment Schedule Requested: Lump Sum Monthly Qtrly Other - Indicate monthly payments on the following schedule. 10 1 4 11 2 r 5 12 3 6 SOUTHERN LALIFORNIA ASSOCIATION OF COVERT tIOS TDA ARTICLE 8a CLAIM FORA FISCAL YEAR, DATE 1985-96 fay 6, !9S5 CLAIMANT• PAYMENT RECIPIENT. City of Grand Terrace City of Grand Terrace COUNTY LTF. (Claimant) County of San Bernardino 22795 Barton Road PURPOSE: (Check one box only) (Mailing Address) (� Article 8, PUC Section 99400a Local Streets and Roads ( ) Article 8, PUC Section 99400a Bicycle and Pedestrian Facilities Grand Terrace, CA 92324 (City and Zip Code) Thomas J Scwab Finance Administrative Services Officer (Attention - Name and Title Alex Estrada (714) 825-7503 Contact Person - Phone Number DETAIL OF REQUESTED ALLOCATION: AMOUNT 1. Payment from Unallocated Funds 2. .1% Planning Contribution to IVAG (Imperial County only) 3. .3% Planning Contribution to SCAG (Imperial and Ventura only) 4. Total Allocation Requested $100,816.00 (Line 1 less Lines 2 and 3) 5. Payment from Reserves (Drawdown of funds reserved in a previous year) CONDITION OF APPROVAL: Approval of this claim and payment by the County Auditor to this claimant are subject to monies being available, and to the provision that such monies will be used only in accordance with the allocation instructions. AUTHORIZING SIGNATURE(CLAIMANT'S CHIEF ADMINISTRATOR OR FINANCIAL OFFICER) Signature Thomas J Schwab Finance/Administrative Services officer Print Name and Title CTC USE ONLY Payment Schedule Requested: Lump Sum Monthly Qtrly _ Other - Indicate monthly payments on the following schedule. 7 8 9 10 1 11 2 12 3 4 5 6 crar_ - Tna a Project Boundaries (street specific) Reconstruction of Barton Road from Mt Vernon Ave. to the northeasterly City limits PROJECT DESCRIPTION FORM LOCAL STREETS AND ROADS PURPOSES Tyoe of Work Anticipated (Construction, mainte- Starting ante, paving, etc ) Date Reconstruction,right-of July 1, 1985 way acquisition, utility relocation, preliminary and proDect engineering Anticipated Completion Date June 30, 1986 SAN BERNARDINO ASSOCIAT=O uOVERNI4Ii=NTS A PLMNNING COUNCIL OF COOPER -DING 1N -�AC i lV� GCS-�N�1=NT Suite '01, 3341.14 Third S'roet -" -' San Bernardino, California 92401 (71 :} 384-8276 TO: TDA Article 8a (Street and Rcad) Claimants FROM: Mike Bair, Assistant Director SUBJECT Submittal of FY 1985-86 Article 8 Claims DATE: April 29, 1985 With the recent adoption of the 01VITRANS FY 1985-86 Budget and the SA.N,BAG Board's action to establish a contingency fund for the possible loss of federal operating assistance, we are now in a position to begin processing street and road claims. Attached you will find a partially completed claim form and a complete claim package. In preparing the partially completed form, the figures shown for FY 1983-84 are taken directly from the State Controller's Audit. If there is a fund balance shown on Line 13, please indicate whether the funds are committed to specific projects (Line 14) or not (Line 15). The amount shown as TDA Allocations under FY 1984-85 is the amount our records indicate being available this year. In completing this column, provide an estimate of interest (Line 4), other (Line 7), total funds available (Line 8), expenditures (Line 9), and any fund balance (Line 13). If there is a fund balance indicated, please identify if the funds are committed to projects (Line 14) or uncommitted (Line 15). A separate listing of projects by major category, amounts committed, and estimated completion dates must be included with the claim if you have indicated that funds have been committed to pending projects. The amount shown as TDA Allocations under FY 1985-86 column Is the amount available as indicated in the OM14ITRANS Budget. In completing this column, be sure to include any fund balance from FY 1984-85 (Line 1), an estimate of interest (Line 4), total funds available (Line 8), and expenditures (Line 9). The attached table provides the FY 1985-86 Local Transportation Furd apportionments and the distribution betrieen transit and streets for the 01LIITRANS service a -ea The amounts listed under the Reserve Pending Federal Action column may be made available for street purposes at a later date. Ile will notify you of any change i-i the amount you may claim this year E� 11 PI Completed claims, including a copy of tree governing body author,zation, should be submitted to SA BAG as soon as possible. Our staff vill forward them to SCAG after a review has been made SANBAG Board approval is no longer required Should you or your staff have any questions regarding this transmittal, please feel free to contact me cc: City ;Managers/Administrators 2 v J I-f 1985-86 ms,n I13UI'ION OF LTr. WITHIN '11I13- CiVNITRANS SERVICE AREA Reserve Article 4 Pending Artice 8 Jurisdiction: Apporttorunent Transit red. Action Streets Chino 801,080 307,390 150,000 343,690 Montclair 428,493 395,580 10,000 22,913 Ontario 1,807,565 958,419` 258,000 591,146 Upland 9021065 276,725 190,000 435,340 Rancho Cucanymt;ai , 1,0699263 226,699 256,000 5869564 Snn Bernrirdtno (:runty 3,019,963 -10637,632 420,000 962,331 Grand '[cttace 167,458 22,642 44,000 100,816 Colton 404,826 161,272 74,000 169,554 i on taiia ,789, 489 308,964 - 1461000 334, 525 Lana Linda 201,537 69,887 40,000 91,650 Redlands 849,073 282,975 172,000 394,098 Rialto 765,214 - 172,786- - 180,000 412,428 San Bernardino City 2,273,554 ----------- 2,0769078 ----------- 609000 137,476 IUFAI, 13,479,580 6,897,049 ----------- 2,000,000 ----------- 4,5829531 Claimant: CITY OF GRAND TERRACE Schedule A-8 TDA Article 8 (PUC 99400a) and STAF (per AB 2551) LOCAL STREETS AND ROADS CLAIM FINANCIAL REPORTING FORM Date: 54i5425 ry 01 DA ry Qe /Rq rY Rq/AA TDA FUNDS AVAILABLE Actual Estimated or Actual Proposed , 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Fund Balance, beginning year Revenues - TDA Allocations (Article 8a) Pevenues - STAF Allocations Revenues - Interest Proposition A Revenues (Los Angeles County only) Revenues - Unified Transportation Fund Other (specify) Total Funds Made Available (Sum of Lines I-7) Expenditures - Local Streets and Roads Article 8a) Expenditures - Local Streets and Roads STAF) Expenditures - Bicycle and Pedestrian Facilities (Not Art. 3) Expenditures - Transportation Planning Fund Balance, end of year (Line 8 less Lines 9-12) 1 2 3 4 5 6 7 8 9 10 11 12 13 274,503 174,051 271,894 65,0 16,690 22,000 18,000 356,239 296.723 390.710 174,051 271,894 -0- DISPOSITION OF ENDING YEAR CASH BALANCE 14. 15. 16. Funds held for pending projects (detail on separate sheet as indicated in the claim instructions, page 4) Uncommitted Funds TOTAL (Sum of Lines 14 and 15; equal to Line 13): 14 15 16 174,051 271,894 174,051 271,894 -0- I verify that the information on this Financial Reporting Form is true and accurate to the best of my knowledge. o'SCAG - TDA (by) -2/85 Chief Financial Officer oTA DATE: May 15, 1985 12-8.5015 _ 12-8 5019 l I O T 12-8.5024 :S4411e C R A ITEM ( ) COUNCIL ITEMX7) MEETING DATE May 23, 1985 AGENDA ITEM NO. SUBJECT Approval of Negative Declaration as approved by the Planning Commission (SA 84-6) FUNDING REQUIRED NO FUNDING REQUIRED X_ The Planning Commission has approved and recommends that the Council approve a Negative Declaration on the following project. SA 84-6 Mini -Storage Building @ 21999 Van Buren J. Harber, applicant. STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE THE NEGATIVE DECLARATION AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF DETERMINATION ON THE ABOVE PROJECT. JK.1 h %Si'*iutes of Regular deetinq August 6, 1984 III. PUBLIC HEARINGS (Cont ) A.) Mr Jack Booker, 11785 Mt. Vernon, expressed support of the density overlay. PCM 84-65 Motion by Commissioner Andress, seconded by Commissioner Cole, and defeated by a 3-3 vote that the attached resolution be adopted with Exhibit B being amended to indicate Areas 10, 11, and 12 have a maximum density of 12 units per acre, Area 30 have a maximum density of 11 units per acre, Area 32 be zoned R-2, and Area 39 be zoned C-2. Chairman Collins, Commissioners Caouette and McDowell voted against the motion. PCM 84-66 Motion by Commissioner Caouette, seconded by Commissioner McDowell, and defeated by a 2-4 vote to designate Areas 10, 11, and 12 as R-3. Chairman Collins, Commissioner Bartel, Commissioner Andress, and Commissioner Cole voted against the Motion PCM 84-67 Motion by Commissioner Andress, seconded by Commissioner Cole, and passed by a 5-1 vote to adopt the Planning Commission Resolution 84-02 with the following amend- ments. Areas 10, 11, and 12 have a maximum density of 12 units per acre, Area 30 have a maximum density of 11 units per acre, Area 32 be designated as R-2, Area 39 be designated as C-2 Chairman Collins voted against the motion. B.) Site and Architectural Review 84-6/Buffer Zone Variance, Mini -Storage Units at 21999 Van Buren Street. Mr. Tim D. Serlet, Planning Staff, presented the Staff Report. The Commission questioned Staff about the proposal. Mr. James Harbor, the Applicant, volunteered to answer any questions. Chairman Collins closed the public hearing with no one else speaking in favor of or in opposition to the pro]ect. PCM 84-68 Motion by Commissioner Caouette, seconded by Commissioner Cole, and passed by a 4-1 vote to grant the requested Buffer Zone Variance. Commissioner Bartel voted against the motion and Commissioner McDowell abstained. -6- Mirutes of Regular Meeting August 6, 1984 III. PUBLIC HEARINGS (Cont ) PCM 84-69 Motion by Commissioner Cole, seconded by Commissioner Andress, and passed by a 4-1 vote to approve the Negative Declaration and approve Site and Architectural Plan 84-6, including the findings as written in the Staff Report and the Conditions recommended by Staff; subject to ratification of the Negative Declaration by the City Council Commissioner Bartel voted against the motion and Commissioner McDowell abstained. C.) Specific Plan 84-2, USA Properties, Inc Mr. Tim D Serlet, Planning Staff, presented the Staff Report. Mr. Serlet explained to the Commission that the Staff analysis was based on a zoning of R-3 and did not review the zoning with a density overlay of 12 units per acre. Chairman Collins asked the Applicant if they would like to continue this item until the zoning issue had been settled by the City Council. Vince Michaels, USA Properties, responded that they would like the Specific Plan considered tonite. The Planning Commission questioned the Staff in concerning the project conditions. Chairman Collins invited the Applicant to address the Commission Max Williams, Project Architect, presented a colored rendering and gave a brief synopsis of the project Mr Williams also explained his reasoning for carports, instead of garages. Mr Williams felt carports visually open the site and that garages would be used primarily for storage and not automobiles. Nick Khalan, USA Properties, stated that the project will not be financially feasible at 12 units per acre. Commissioner Caouette questioned the progress of negotiations with the Gage Canal Company. Mr Khalan responded that to the best of his knowledge the City Engineer was proceeding with them. Commissioner McDowell excused himself at 10 00 p m Chairman Collins opened the public hearing - 7- i STI 5F REP01 May 14, 1985 , 12.10 1018 so C R A ITEM ( ) COUNCIL ITEM (XX ) MEETING DATE® May 23, 1985 AGENDA ITEM NO. .2�f SUBJECT` Reconstruction of Barton Road - Local Agency State Agreement and Authorization for Bid Advertisement FUNDING REQUIRED NO FUNDING REQUIRED XX CalTrans has approved the final PS & E and has given the City the authorization to proceed with the Bid Advertisement for the Reconstruction of Barton Road. The following is a proposed schedule for this pro3ect 1. May 23, 1985 -City Council approved Local -Agency State Agreement and authorizes Staff to proceed with Bid Advertisement. 2. June 10, 1985 -10 00 a m - Pre -Bid Conference to be held at the Civic Center Meeting Room located at 22795 Barton Road, Grand Terrace 3. June 24, 1985 -2 00 p.m. Bid Opening to be held at the Civic Center. 4 June 25, 1985 — -City sends Bidder's List to CalTrans and recommends that July 3, 1985 CalTrans approve lowest qualified bidder S. July 11, 1985 -City Council awards construction contract to lowest qualified bidder 6 July 17, 1985 -10 00 a m City Staff conducts Pre -Construction Conference with Contractor at Civic Center Meeting Room 7. July 22, 1985 -City issues Notice to Proceed, this is day one of 60 working day construction period 8 October 21, 1985 -Construction Completion Date Also attached for City Council approval, is a copy of Program Supplement No. 3 to Local Agency - State Agreement No. 8-5421 This agreement must be approved in order for the City to receive it's Federal share of reimbursement for this pro3ect. STAFF RECOMMENDS THAT CITY COUNCIL BY MINUTE ACTION, AUTHORIZE THE MAYOR TO EXECUTE THE LOCAL AGENCY -STATE AGREEMENT NO. 8-5421 AUTHORIZE STAFF TO ADVERTISE FOR BIDS WITH A BID OPENING TO BE HELD ON JUNE 24, 1985 JK/AE/lh 600 Local Ag encv t,rana ierra�e Supplement Z 3 0��7�� To Local Agencv�tate Agreement No 8-5421 Project No. 11- RO 2 8 (4 ) PROGRAM OF LOCAL AGENT CY FEDERAL -AID URBAi`I SYSTEM PROJECTS IN TEE City of Grand Terr^�P Goat Asp Pursuant to the Federal -Aid for Urban Systems Acts, the attached "Program" of Federal -Aid Urban System Projects marked "Exhibit B" is hereby incorporated in that Master Agreement for the Federal -Aid Program Which Was entered into between the above named LOCAL AGENCY and the- STATE on August 16 1979 , and is subject to all of the terms and conditions thereof. The subject proms is opted is accordance With Paragraph 2 of Article II of the aforemen- tioned agreement under authority of City/MW Resolution No approved by the City Coun.ciVS6 iiydf & won (See copy attached) Approved for State Duda! Dowtor of 7 m mor mein District 8 Date Department of Transportation Grand Terrace Local Awl By rWe Attest: CUM Dau eby Certify that upon my own personal knowledge that budgeted funds are available for this encumbrance % Accounting Officer Date Chapter Statutes Item Fiscal Yr Program BC C- Category I Z 2 ";2W, el Fund Source Go ' S PROGRAM EXHIBIT B M OF FEDERAL AID URBAN SYSTEM PROJECTS PROGRAM SUPPLEMENT NO 3 Local Agency City Of Date April 25, 1985 Grand Terrace Special Covenants or Remarks 1. All maintenance, involving the physical con4itlon and the operation of the improvements,re- Master be ferred to in Article VI MAINTENANCE of the aforemenrlased at re ular interva1 oered foreement efflcientloperationrofd _J1 by the city of Grand Terrace g the completed improvements.rms 2 In executing this Program Supplemental AgreemhetaforemeniCity onedGMastereAgreementeforrPederal-e Aid "Nondiscrimination Assurances contained in Program. OLA 4118 (2/B5 a S EXHIBIT B M-R028 C4) Page 2 April 2S, 198S 3. The City of Grand Terrace will advertise, award, and administer this project. The City of Grand Terrace will obtain State's concurrence prior to either award or rejection of contract. 4. In awarding, or agreeing to award the contract, the City of Grand Terrace agrees the payment- of Federal Funds will be limited to the Detail Estimate amounts approved by the Federal Highway Administration in the Federal -Aid Project Agreement (PR-2) , or its modification (PR-2A) , and accepts any increases in Local Agency Funds. CGH tbs 4/25/8S SAN BERNARDINO COUNTY LIBRARY 104 West 4th Street San Bernardino CA 92415 5/16/85 County of San Bernardino GENERAL SERVICES AGEN BARBARA L ANDERSON County Librarian MAY 23, 1985 Council Agenda #31-1— TO Grand Terrace City Council Members FROM Grand Terrace Library The Grand Terrace Branch Library would like to submit a request to waive the fee requirement for use of the meeting room for library pro- grams The Library is a non-profit organization, and its goal is to encourage reading, and a love of books, as well as providing for the infor- mation needs of the community Thank you in advance for your consideration of this request. Sincerely, `' James H Moore, Librarian Sue Noreen brought this iri un May 20, 1985, and advised she will be addressing this matter during public participation MAY ''*�, 1985 COL 1 Agenda Item # 4 SUE NOREEN AREA MANAGER Southern California Edison Company P O BOX 788 RIALTO CALIFORNIA 92376 May 20, 1985 Seth Armstead, City Manager Hugh Grant, Mayor, and Members of the Council City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Dear Mr. Armstead and Council Members We wish to bring to your attention a hazardous traffic condition existing at the entrance/exit driveway of our Vista Substation, located at 22200 Newport Avenue. Large truck and trailer parking on the substation side of Newport Avenue, adjacent to our driveway, is creating an unsafe condition for vehicles exiting our property These trucks vary in number at any one time and length of stay, however, truck parking at this location is continuous To alleviate this unsafe condition, we request your approval to place "No Parking" signs and red curbing for one hundred (100) feet in each direction of our driveway. This parking restriction will allow our large maintenance and delivery trucks more time to enter Newport Avenue and create a much safer environment for local residents and the Edison Company. NSN is Attachment Sincerely, Sue Noreen RECEIVED MAY 2 U 5, CITY OF GRAND TERRACE N IS A SUBSTK I O N 22200 NEWPt)P,7 AVE STAiF May 15, 1985 REPOR 12-8 1000 9AA R A ITEM ( ) COUNCIL ITEM (xx) KETING DATE; May 23, 1985 kuENDA ITEM NO. ,�'� l >UBJECT: Planning Commission Member Resignation UNDING REQJIRED 0 FUNID ING REQUIRED xx Attached please find the resignation for Commissioner Winifred Bartel from the Planning Commission. STAFF RECOMMENDS THAT THE CITY COUNCIL ACCEPT THE RESIGNATION WITH REGRETS AND AUTHORIZE A LETTER OF COMMENDATION TO BE PRESENTED TO WINIFRED BARTEL BY THE CITY COUNCIL, FOR HER SERVICE AS A PLANNING COMMISSIONER. JK/lh a Nartd-4kathy � Air ComdWomimy 1215 South Rancho, Colton, California 92324. Phone (714) 825 8760 �15i o je. V if-- - -- - , - J l W '3, 1985 Council Agenda Item # 5E CITY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEE MINUTES Thursday, March 21, 1985 Thursday, April 18, 1985 The meetings were called to order by Chairman Ed Luers. A quorum was not present at either meeting. PRESENT: ED LUERS 3/21/85 JIM HODDER VIC PFENNIGHAUSEN PRESENT: ED LUERS 4/18/$5 VIC PFENNIGHAUSEN PHIL DE CLERK CDF RANDY NOLFO CDF The proposed budget for 1985-1986 was discussed. Plans were made for distribution of disaster preparedness materials to the public at the Civic Center Dedication open house on April 2lst. No official actions were taken due to lack of a quorum. The next meeting will be held in the E.O.C. building at 7:00 p.m. on May 169 1985. ' Respectfully submitted, Tic Pfennighausen, Secretary Approved Date 154 DATE - ETA' o T V* C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE 5-23-85 AGENDA ITEM NO SUBJECT Planning Commission Ordinance - Second Reading FUNDING REQUIRED NO FUNDING REQUIRED X Council approved first reading of the attached ordinance on May 13, 1985. The proposed ordinance, as amended, reduces the number of Planning Commissioners from nine to seven. STAFF RECOMMENDS THAT COUNCIL. (1) CONDUCT PUBLIC HEARING (2) MOTION TO WAIVE FULL READING OF THE ORDINANCE (3) MOTION TO ADOPT THE ORDINANCE lur ORDINANCE NO. PENDING'CITY, COUNCIL APPROVAL AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE GRAND TERRACE MUNICIPAL CODE, CHAPTER 2.16, DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION. THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1. - Amendment. Chapter 2.16 is hereby amended to read as follows: "Chapter 2.16 PLANNING COMMISSION Sections: 2.16.010 Planning agency --Establishment. 2.16.020 Composition --Terms. 2.16.030 Removal. 2.16.040 Chairman and Vice Chairman. 2.16.010 Plannin a enc --Establishment. Pursuant to Government Code Section 6SIOU. the City Council establishes a Planning Commission and designates the Planning Commission as the planning agency of the City. 2.16.020 Composition --Terms. The Planning Commission 'shall be composed of seven members appointed by the City Council. Four members' terms shall expire on June 14, 1988 and three members' terms shall expire on June 14, 1986. Thereafter, all terms of members shall be four years. 2.16.030 Removal. All members of the Planning Commission shall serve at the pleasure of the City Council and may be removed at any time, with or without cause. 2.16.040 Chairman and Vice Chairman. The Planning Commission, at its first meeting next following June 14th of each year, shall select one of its members to serve as Chairman and one of its members to serve as Vice Chairman." Section 2. Effective Date - This Ordinance shall be in full force and effect at 12.01 a.m. on the st ay after its adoption. Section 3Posting - The City Clerk shall cause this Ordinance to be posted in three 5) public places designated for such purpose by the City Council. Section 4. First read at a regular meeting of the City Council of said City held on the 13th day of May, 1985, and finally adopted and ordered posted at a regular meeting of said City Council on the day of , 198. ATTEST City Clerk of the City of rand Terrace and of the City Council thereof. Mayor of the City of Grand Terrace and of the City Council thereof. I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the daffy of , 1985, by the following vote. AYES. NOES: ABSENT - ABSTAIN. Approved as to form City Attorney City Clerk 2 STAI-41F R A ITEM ( ) COUNCIL ITEM (xx) AGENDA ITEM NO. ^ate. REPOR �12y815025985 s4l� MEETING DATE: May 23, 1985 ;OBJECT: Public Hearing Specific Plan/CUP 85-2 Chaparral Pines 'UNDTNG REQJIRED 0 : UN0I',G REQUIRED xx At their regular meeting of May 6, 1985, the Planning Commission considered the Specific Plan/Conditional Use Permit 85-2 Chaparral Pines Apartments consisting of 157 units located north of Barton and West of Mt. Vernon. - The Planning Commission approved both the Specific Plan and the Conditional Use Permit by a vote of 6-2. Copies of the Planning Commission meeting minutes of that date are attached hereto These minutes have not yet been approved by the Planning Commission. 0 The Specific Plan for the above project must be considered by the City Council. The Conditional Use Permit normally, if approved by the Planning Commission and not appealed by the City Council and/or adjacent property owners, would be automatically approved. •However, on May 9, 1985, an appeal has been filed to the approval of the Conditional Use Permit. A copy of this appeal is attached hereto Therefore, the City Council must consider both the Specific Plan and the Conditional Use Permit during their public hearing. Attached for your information is a copy of the Staff Report, which was submitted to the Planning Commission at their regular meeting of May 6, 1985, along with the comments from the various agencies, which had been requested to comment on this project. A copy of the Specific Plan was distributed to the City Council prior to their meeting of 4-11-85. STAFF RECOMMENDS THAT THE CITY COUNCIL- 1.) CONDUCT A PUBLIC HEARING ON THE SPECIFIC PLAN/CONDITIONAL USE PERMIT 85-2 2 ) IF AFTER THE PUBLIC HEARING, THE CITY COUNCIL WISHES TO ADOPT THE PLANNING COMMISSION RECOMMENDATIONS FOR APPROVAL, THAT THEY APPROVE A NEGATIVE DECLARATION ON THE SUBJECT PROJECT AND DIRECT THE CITY CLERK TO FILE A NOTICE OF DETERMINATION. 3 ) APPROVE THE SPECIFIC PLAN/CONDITIONAL USE PERMIT 85-2 JK/lh Attachments 12-8.5025 STAFF REPORT PLANNING COMMISSION MEETING DATE May 6, 1985 FROM AGENDA ITEM NUMBER SUBJECT. Planning Department II -A Specific Plan/Conditional Use Permit 85-2, Chaparral Pines Apartments (157 Units) North of Barton Road and West of Mt. Vernon A - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - At the adjourned regular meeting of the Planning Commission on March 25, 1985, the Planning Commission denied Specific Plan/Conditional Use Permit 85-2 by the following motion- PCM 85-22 Motion by Commissioner Caouette, seconded by Vice - Chairman Munson, and passed by a 5-4 vote to deny Specific Plan/Conditional Use Permit 85-2 based on the following: 1.) The inappropriateness of residential traffic taking access through a commercial center. PQQ G�P�p1 G 60�� 2.) Concern of the area residents over the proposed density. 3.) The possibility of all the discussion items including parking, being used to set a precedent. G� Commissioner Bartel, Commissioner DeBenedet, Commissioner McDowell, and Commissioner Hawkinson voted against the motion. Subsequently, the applicant appealed the Planning Commission's decision and was scheduled for a public hearing before the City Council on April 11, 1985. Prior to the Council meeting of April 11, the applicant redesigned the project site plan to provide access across the Gage Canal along with relocating the main entrance of the project. At the Council meeting of April 11, 1985, the Council discussed the appropriateness of reviewing the revised Specific Plan/Conditional Use Perm -it in accordance with the following section of the California Government Code: Changes reviewed by Commission 65504. The legislative body shall not make any change or addition in any proposed specific plan, regulation, or amendment thereto recommended by the planning commissic until the proposed change or addition has been referred to the planning commission for a report and a copy of the report has been filed with the legislative body. AGENDA ITEM NO 2�. PC STAFF REPORT ?lanning Department May 6, 1985 12-8.5025 PAGE 2 Changes reviewed by Continued. Commission 65504. Continued. Failure of the planning commission to report within forty days (40) after the reference, or such longer period as may be designated by the legislative body, shall be deemed to be approval of the proposed change or addition. It shall not be necessary for the planning commission to hold a public hearing on such proposed change or addition. (Repealed and added by Stats. 1965, Ch. 1880.) After a brief discussion, the City Council voted to refer the revised Specific Plan/ Conditional Use Permit 85-2 back to the Planning Commission for consideration of the revisions. An excerpt from the unapproved minutes of the City Council meeting of April 11 is attached for your review. Also, attached for your review is a copy of the revised Site Plan along with revised staff conditions of approval. As previously mentioned, the revised site plan is providing access across the Gage Canal. In addition, the former access through the commercial development has been closed and a new access has been established on the north side of Britton Way at a location that was previously an exit only. This relocation appears to discourage residential traffic from traveling through the existing commercial development. The shifting of this ingress and egress has also created eleven additional guest parking spaces. The original site plan that was reviewed by the Planning Commission on March 4, 1985, had 12 guest parking spaces and the plan submitted March 25 had 32 guest spaces. The attached plan has 43 guest spaces of which 3 must be handicapped. Please bring your staff reports from the March 4, 1985 and March 25, 1985 Planning Commission meetings. This was Item III (A) on the March 4 Agenda and Item II (A) on the March 25 Agenda. PLANNING COMMISSION ACTION: THE PLANNING COMMISSION MAY TAKE ONE OF THE FOLLOWING ACTIONS: I. RECOMMEND APPROVAL OF THE REVISED SPECIFIC PLAN/CONDITIONAL USE PERMIT 85-2 IN ACCORDANCE WITH THE REVISED STAFF CONDITIONS TO THE CITY COUNCIL. II. RECOMMEND DENIAL OF THE REVISED SPECIFIC PLAN/CONDITIONAL USE PERMIT 85-2 TO THE CITY COUNCIL. III. THE PLANNING COMMISSION MAY TAKE NO ACTION. HOWEVER, FAILURE OF THE PLANNING COMMISSION TO REPORT WITHIN 40 DAYS AFTER THE REFERENCE, SHALL BE DEEMED TO BE APPROVAL OF THE PROPOSED CHANGE OR ADDITION. f 12-a �5025 RESOLUTION NO. PC 85- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECOMMENDING APPROVAL OF SPECIFIC PLAN NO. 85-02, Chaparral Pines WHEREAS, Specific Plan 85-02 has been prepared and submitted for approval as required by the General Plan, NOW, THEREFORE, the Planning Commission of the City of Grand Terrace does hereby resolve as follows: SECTION 1. Environmental Review - That with respect to an environmental review of Specific Plan No. 85-02, an environmental review has been conducted and noticed pursuant to Section 21092 of the Public Resources Code, that based upon the review, including the mitigation measures, the City of Grand Terrace Environmental Review Officer found the proposed pr03ect will not have a significant effect on the environment. SECTION 2. Mitigation Measures - That this Planning Commission does hereby recommend approval of the Mitigation Measures and finds and determines that said Plan as conditioned by said Mitigation Measures will not have a significant effect on the environment. SECTION 3. Public Hearing - That a public hearing has been noticed, held, and conducted in the time, form, and manner pursuant to Government Code 65500. SECTION 4. Approval of Specific Plan - That this Planning Commission having reviewed the findings of the Environmental Review Officer and the testimony given does hereby recommend the City Council of the City of Grand Terrace approve the Specific Plan 85-02, sub]ect to the mitigation measures, make the findings, adopt the Negative Declaration, and instruct the City Clerk to issue a Notice of Determination. ADOPTED this 6th day of May 1985. ATTEST CITY CLERK Approved as to form: CITY ATTORNEY Chairman 12-8 5025 CONDITIONS OF APPROVAL SPECIFIC PLAN 85-02 May 6, 1985 1. If the above referenced Specific Plan 85-02 is apprcved, applicant and/or property owners shall comply with all applicable City Ordinances and Resolutions. 2. Approval of this Specific Plan 85-02 shall expire, if not used, one year from the date of approval unless application is made prior to expiration for an extension. 3. Approval of this application constitutes a Specific Plan approval only, and does not constitute approval of any sign permit, grading permit, building permit or any other permit required by the City. 4. Any development that is constructed on the sub3ect sites shall substantially comply with the standards and conceptual plan submitted and approved as Specific Plan 85-02. L. 12-8.5025 CONDITIONS OF APPROVAL CUP 85-02 May 6, 1985 1. If the above referenced Conditional Use Permit is approved, the applicant and/or property owners shall comply with all applicable City Ordinances and Resolutions and Specific Plan 85-02. 2. Approval of this Conditional Use Permit shall expire, if not used, one year from the date of approval unless application is made prior to expiration for an extension. 3. Approval of this application constitutes Conditional Use Permit approval only, and does not constitute approval of any sign permit, grading permit, building permit or any other permit required by the City. 4. Prior to the issuance of a building permit, legal access shall be provided across the Gage Canal and to Mt.` Vernon Avenue to the satisfaction of the City Engineer. 5. Access across the Gage Canal from the site shall be constructed in a manner approved by the City Engineer and the Gage Canal Company. 6. Canal Street shall be improved to its ultimate street section including sidewalks along the entire Canal Street frontage of the pro]ect. 7. A minimum width sidewalk of 4' shall be constructed northerly of Britton Way. 8. The applicant shall conform to all requirements of the San Bernardino County Fire Department. 9. Prior to the issuance of a building permit, a "will serve" letter from the Riverside Highland Water Company shall be submitted to the Department of Building and Safety. 10. All utilities shall be underground. 11. Prior to the issuance of a building permit, a landscaping and lighting plan conforming to the requirements of Ordinance 57 shall be approved by the planning commission. 12. Parking shall be restricted on the south side of Britton Way. 13. The maximum allowable density shall be 17.5 units per gross acre. 14. All private streets shall be constructed to provide a structural section based on a traffic index of five. 15. Prior to the issuance of building permits, the developer shall submit a comprehensive grading plan to the Department of Building and Safety. The plan shall comply with the Uniform Building Code, 1979 Edition. CONDITIONS OF APPROVAL SPECIFIC PLAN 85-02 May 6, 1985 12-8.5025 PAGE 2 16 Prior to the issuance of building permits, the water system shall be designed by a registered civil engineer to the satisfaction of the Riverside Highland Water Company, the San Bernardino County Fire Department and the City Engineer. 17. Prior to the issuance of building permits, a sewer system shall be designed by a registered civil engineer to the satisfaction of the City Engineer. 18. Sidewalk in conformance with City of Grand Terrace standards shall be installed along the Mount Vernon boundary of the pro3ect. 19. All improvements shall be constructed to the satisfaction of the City Engineer. 20. Prior to the issuance of building permits, street improvement plans shall be designed by a registered civil engineer to the satisfaction of the City Engineer. 21. All off -site run-off that presently drains over the site shall continue to be accepted. 22. Prior to the issuance of building permits, obtain a letter of non-interference from any utility company that may have rights of easement within the property boundaries. 23. The maintenance of graded slopes and landscaped areas shall be the responsibility of the developer. 24. Provisions shall be made for receptacles for refuse within 100' of each building. Such receptacles shall be adequately screened from view, landscaped and shall be inaccessible to dogs, cats, or vermin animals, and placed conveniently for collection. Frequency of pickup shall be such to prevent overflow and emission of odor. Enclosure for such facility shall be constructed of sax (6) foot high decorative masonry wall and provided with solid wood gates. Enclosure shall have a minimum inside measurement of sax (6) feet by eight (8) feet and be provided with sax (6) inch high wheel stops located one (1} inch from rear and side walls. Hose bibs for maintenance shall be located within the enclosure. 25. Prior to the issuance of building permit, a parcel merger of all parcels shall be approved by the County Assessor and recorded. 26. Prior to the issuance of building permits, for Phase I, a Zone change to "R-3 Multi -family Residential District" shall be approved for Phase I. 27. Prior to the issuance of building permits for Phase II, a General Plan amendment shall be approved to change the General Plan Land Use Designation of the Area to "Medium Density Residential". 28. Prior to the issuance of building permits for Phase II, a Zone change to "R-3 Multi -family Residential District" shall be approved. CONDITIONS OF APPROVAL �J SPECIFIC PLAN 85-02 May 6, 1985 12-8 5025 PAGE 3 29 Prior to the issuance of building permits, the Developer shall provide the City Engineer with a letter from the Southern California and Southwest Conference of the United Church of Christ that the arrangements for access are satisfactory to the Church. 30. A minimum of 3 handicapped parking spaces shall be provided. 31. Prior to the issuance of building permits, the Developer shall pay all applicable school development fees that may exist at that time. 32 Prior to the Public Hearing for approval before the City Council, all inaccuracies in the text of the Specific Plan (Assessor's No , Areas, Setbacks, Zoning, etc.) shall be corrected. Sub3ect property shall not be occupied and/or used for purposes applied for until the following conditions have been met- 33. The water system and fire hydrants shall be installed in accordance with the requirements of the State Health and Safety Code, the California Administrative Code, and plans approved by the designated fire protection authority. 34. The planting and permanent irrigation system (s) shall be installed per approved landscape plan. 35. Fencing shall be provided around the perimeter of the entire pro]ect, in accordance with the approved development plan prior to occupancy of Phase I. 36. All parking areas shall be designated with clearly painted lines and equipped with wheel stops. 37. Prior to any occupancy, a Certificate of Final Completion shall be issued by the City Building Department, after which, an application shall be sub- mitted to the Department of Environmental Health Services for a Certificate of Occupancy. ACCEPTANCE OF CONDITIONS I am the Owner of the property described above. I am aware of and accept all of the conditions set forth herein. It is further understood that all of the afore- mentioned conditions which require installation of improvements shall be completed in a manner satisfactory to the Planning Department of the City of Grand Terrace and shall not be deemed complete until approved and accepted as completed by said Department. SIGNATURE DATE jeAPPROVED _ .,Qe� c PLANNI'VG ClihtMlSSION S G r ^OJ +CIL /Z-'% .was A' v 13J OA-:"C A i NIX erg, -lent 'I) `r (__,0J N JOIN T (v 1,1 �►� ��► �� ! Cis � 1 <��, 1212 VALENCIA DRIVE • COL-CN CAL,FORN'A 92324 • 1714) 324 4227 January 24, 19S5 %IR Aa_E R -1 8iAR0 Mr. Joe Kicak Ce P a, lent City of Grand Terrace 22365 Barton Rd. "R :)Ay �3PiL .R Grand Terrace, CA 92324 C erk zI lryA = - ,__zy =S _-H 7 S to ) =PA%f ca-7c ' =3 =tir LS , - 'tE;'t-N }o _ C-A=:r L .A:--3SEN „ cer � ,opt lR C-A-ILES 4-C�ZC'AN o rr 3 ::er n an 1wnr Pancrrel DR '1AP'LY`J 3L,SH :�S, ant : c?r, er:ent C.,rr - ind t^S rLC on ,R -r3E�r -t_,4 -C _r ^ - r)S - '._r -es ' 1R ;_ IN r :) -c -r :cec it Pr, -c s RECINED AT XITM & AWCATM RE: CHAPARRAL PINES - SPECIFIC PLAN 3c ENVIRONMENTAL STUDY After reviewing the document submitted by the developer. the School District is eye tremel y concerned about the absence of statements regarding the problems which will be created for the Colton Jt. Unified School District by this housing development. Normally, the required environmental impact review contains statements describing the impact created by the project and the mitigating procedures to reduce that impact. A development of 176 dwelling units will have a serious impact upon the school/student housing requirements within the attendance area and the proposal completely ignores the entire problem. The District strongly urges the Planning Commission and the City Council to require mitigating measures from the developer to offset the problems created by the additional students who will reside in this development. The District is willing and anxious to help in the "R Cr4A-3LES E CL E+ELAND development of reasonable and legitimate mitigating D r-c,or P_oil ?-corral Ser. %es measures. Please call if the District can be of any assistance. vp - ----------------- Robert S. eeh, erector Admi ni strati ve Services (714) 924-4109 RSR/lb cc: Seth Armstead, City Manager- Grand Terrace Grand Terrace City Council Members R. L. Jacobson., Superintendent - C.J.U.S.D. AN EQUAL OPPORTUNITY EMPLOYERAGENDA ITEM NO PC MEETING DATE E\CE %PTS CF 1IUTES _F CITY COt,i4C1L ' E'E 1 ;G EL 1/11'S5 IPPEAL OF PLANNING CC"MiSSiCN .?ECTSIOPI - SPECIFiC PLAN/CCNDITICNAL JSE cR ih I b - (ChAPPL PINES) Planning Director <icak stated Council vas provided all information previously sub,nitted to the Planning Commission on this matter and the Planning Cormission '(inutes There Nere three reasons for denial of the Specific Plan and conditional Use Permit (1) Inappropriate residential traffic access into the commercial center, (2) concern etipressed by the area residents for the proposed densities, (3) possible setting of orecedent for future development. Should Council approve this project, the Planning Commission recommends that a condition be imposed that, in addition to the crossing of Gage Canal, the frontage of the easterly portion of Canal Street along that property be improved. Judy Jorgensen, 226 Redlands Plaza, Redlands, representing Chaparral Pines, reviewed the background of the project, redesigned the project subsequent to the March 25 Planning Commission meeting incorporating the Gage Canal crossing and eliminated the need to utilize the access through the commercial center onto Barton Road, with the main entrance onto Canal and Mt. Vernon, increased the landscaping and recreational area. The project complies with all requirements and meets or exceeds all standards and aspects of the General Plan. Noted the property was previously zoned C-2, which would allow higher intensity of use and development, it is currently zoned A-P, which allows similar types of development but more intense than what is proposed, felt the City preferred commercial development be concentrated directly on Barton Road. Will be upgrading the street frontage improvements and landscaping. The proposed development would provide park and on -site recreational facilities and open space, would be contributing over $40,000 to the park acquisition fund as part of the development prior to being issued a building permit. Felt the high quality and architectural design -of the proposed structures would compliment the community inasmuch as it is located at a City entrance. Councilman Evans noted the project as reviewed at this meeting is completely different from the project as denied by the Planning Commission, questioned if Council is to consider the project as appealed or changed City Attorney Hopkins read Section 65356 of the Government Code stating any substantial modifications not previously considered by the Planning Commission are to be referred to the Planning Commission for hearings Ms Jorgensen stated the Planning Commission very clearly indicated a Gage Canal crossing would be desirable and voiced concern about the traffic flow through the commerical center, minor modifications were made on landscaping and the recreational area Ray Munson, Planning Commission Vice Chairman, advised the Planning Commission gave direction on the need for a Gage Canal crossing and discussed closing the commercial center entrance Council discussed and questioned AGENDA ITEM NO 2l—' PC MEETING DATE �'��-�� ( O, I c \_ J whether the project should be considered or referred back to the Planning Commission City Attorney Hopkins stated the Planning Commission has not considered the actual changes made in the Specific Plan but has considered the subject matter, which is the reason for the changes. Did not think the project should be referred back the the Planning Commission on the basis of the Gage Canal crossing, since it was required. They discussed traffic circulation through the commercial center, the only questionable area is closing the private street. Council must make the determination. Mayor Pro Tem Matteson recommended returning the matter back to the Planning Commission. Councilman Evans felt Council could render decisions on the revisions, concerned about density, noting 14 units per acre was discussed by the Planning Commission, in lieu of returning the matter back to the Planning Commission, recommended continuing the matter in order to allow Staff an opportunity to prepare documentation that could refute the proposed density, referencing AB 2836 which indicates the burden of that proof falls on the City. City Attorney advised density was discussed but is not the issue before Council, if Council wished to lower it, that documentation would be required. Councilwoman Pfennighausen thought the revisions were the result of what was discussed by the Planning Commission, so Council could take action. CC-85-78 Motion by Matteson, Second by Petta, to return the matter to the Planning Commission due to major changes in the project, carried 3-2, with Councilwoman Pfennighausen and Councilman Evans voting NOE. M 1c-_ W N Rim TO Grand Terrace City Clerk DATE May 9 ,(1985 FROM Byron Matteson Mayor Pro Tempore SUBJECT APPEAL OF GRAND TERRACE PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT TO CHAPPARAL PINES, INC (SP 85-2) I hereby appeal the approval as cited in "subject" above I understand the approval was granted on May 6, 1985 I further understand there is no fee involved in this appeal The purpose for appealing this matter is due to concern for traffic congestion, which I feel will be detrimental to the general health, safety and comfort of residents residing in the neighborhood and the City as a whole r "'t ON R MATTESON, Mayor Pro Tempor City of Grand Terrace r C "J �;Y 1;-► 1985 12-8 1035 Grand Terrace Planning Commission :Minutes of Regular Seting May 6, 1985 The regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California 92324 on May 6, 1985 at 7 00 p.m. by Chairman Sanford L Collins. PRESENT Sanford L Collins, Chairman Ray Munson, Vice -Chairman William DeBenedet, Commissioner Jerry Hawkinson, Commissioner Gerald Cole, Commissioner Norman Caouette, Commissioner Vern Andress, Commissioner John McDowell, Commissioner Tim D Serlet, Planning Staff Ivan Hopkins, City Attorney ABSENT Winifred Bartel, Commissioner (Excused) PLEDGE OF ALLEGIENCE Led by Commissioner Caouette I. MINUTES A. Minutes of adjourned Regular Meeting of March 25, 1985. PCM 85-34 Motion by Commissioner Andress, seconded by Vice - Chairman Munson and passed by a 8-0 vote to approve the minutes of March 25, 1985, as submitted. B. Minutes of April 1, 1985. PCM 85-35 Motion by Commissioner Hawkinson, seconded by Commissioner Caouette and passed by a 8-0 vote to approve the minutes of April 1, 1985, as submitted C. Minutes of April 22, 1985. PCM 85-36 Motion by Vice -Chairman Munson, seconded by Commissioner Cole and passed by a 8-0 vote to approve the minutes of April 22, 1985, as submitted. II. PUBLIC HEARINGS A.) Specific Plan/Conditional Use Permit 85-2, Chaparral Pines Apartments (157 Units) North of Barton Road and West of Mount Vernon Avenue. Mr. Tim D Serlet, Planning Staff, explained that this item had been referred to the Planning Commission from the City Council due to design revisions by the applicant. • Pr_-X ! , ING CC',tLMISSICN MEETING 'IIVUTES OF REGULA.. . ]ETING Mav 6, 1985 PAGE 2 II. PUBLIC HEARINGS (Continued) The Planning Commission had no questions of Staff and Chairman Collins requested the applicant address the Commission. Mrs Judy Jorgenson, representing the applicant, briefly explained the design revisions. Commissioner Cole asked if the access across Gage Canal was controlled Mrs. Jorgenson responded that it was. Vice -Chairman Munson asked if the access across the Canal was aligned with McClarren Street. Mrs Jorgenson responded that it did align with McClarren Street Commissioner DeBenedet questioned the size of the swimming pool and the electric garage door openers. Mrs. Jorgenson responded that the pool was 25' X 55' and the garages would be pre -wired. Chairman Collins opened the public hearing for those wishing to speak for or against the pro3ect Bob Rich, Colton Unified School District, stated that the school district was in the process of preparing an faction statement and would like the pro3ect continued until the City Council has reviewed the impaction statement. Mr Rich indicated that the school board would take action on May 16, 1985. Ivan Hopkins, City Attorney, stated that the City Council would determine the development fees if they agreed with the impaction report. Mr. Charles, Jrs. 11812 Mt. Vernon, was concerned with the density of the development and the potential fire danger. Mr. Jim Rigley, 22605 DeSoto, read a prepared statement in opposition to the pro3ect. Mr. Rigley, addressed traffic, schools, police protection, and density Mrs. Jorgenson, speaking in rebuttal, stressed the "high quality" of this proposed pro3ect. Mr Jack Booker, 11785 Mount Vernon, spoke .in opposition to the pro3ect due to his concern about density. Mr. Barney Karger, 11168 Bernardo Way, gave his opinion regarding the traffic circulation and the density h ?DINNING CC%LMISSION _ r MEETING ITNUTES OF 'ZEGULAR MEETING May 6, 1985 PAGE 3 II PUBLIC HEARINGS (Continued) Steve Kiens, stated that all of the developers involved it this area are profit oriented. Mrs. Jorgenson restated that the project has met the requirements of the Zoning Ordinance and the General Plan. Mr. Jim Rigley, reiterated his feeling about traffic congestion Chairman Collins, closed the public hearing with no one else speaking in favor of or in opposition to the project. Commissioner Hawkinson asked Staff when the traffic study iniolving the extension of Brentwood would be completed. Mr Serlet responded that a report would be presented to the City Council on May 9, 1985. Commissioner Caouette asked Staff if a full 88' section would be possible on Mount Vernon without disrupting the east side of the street. Staff responded that it is possible that some additional right of way on the east side might be necessary. Chairman Collins stated that the two zone changes and the General Plan amendment should be completed prior to approval of this project. Vice -Chairman Munson stated that he didn't feel the Specific Plan was appropriate. The Planning Commission discussed the project among themselves. PCM 85-37 Motion by Vice -Chairman Munson, seconded by Chairman Collins, and defeated by a 2-6 vote to deny Conditional Use Permit 85-2. Commissioner's Caouette, Cole, Hawkinson, Andress, McDowell, and DeBenedet voted against the motion. PCM 85-38 Motion by Commissioner Hawkinson, seconded by Commissioner McDowell, and passed by a 6-2 vote to approve Conditional Use Permit 85-2 and to recommend approval of Specific Plan 85-2 along with the Negative Declaration to the City Council. Chairman Collins and Vice -Chairman Munson voted against the motion. ` �-� \ _ May 15, 1985 S j!REPOR"i 12-8 6005 S-44 y R A ITEM ( ) COUNCIL ITEM (xx ) KEET ING GATE- May 23, 1985 '%GE'40 A I TEM NO. /�' SUBJECT: Tentative Tract Map 12966 •'JNOINU" RE4Ji�ED ca =L1P'C I',G REQUIRED xx At their regular meeting of March 25, 1985, the Planning Commission approved the Tentative Tract Map 12966 for 20 single family residential units located Northerly of Van Buren Street and Easterly of Vivienda Avenue. Attached for your information, is the Staff Report presented to the Planning Commission, as well as, the minutes of the Planning Commission of that meeting. STAFF RECOMMENDS 1.) THAT THE CITY COUNCIL CONDUCT A PUBLIC HEARING ON THE SUBJECT TRACT. 2 ) THAT A NEGATIVE DECLARATION BE APPROVED FOR THE DEVELOPMENT OF THE SUBJECT TRACT 3.) THAT THE CITY COUNCIL APPROVE TENTATIVE TRACT MAP 12966 SUBJECT TO ALL OF THE CONDITIONS CONTAINED IN THE STAFF REPORT, AS WELL AS, THE MINUTES OF THE PLANNING COMMISSION DATED MARCH 25, 1985 JK/lh I Planning Co--imission meeting Minutes of Regular Meeting March 25, 1985 PAGE 8 III NEW BUSINESS (Cont ) B. Continued. Mrs. Lula Armstrong, 12072 Preston Street, requested a block wall along the portion of her property bordered by the pro3ect Mr. Herman Armstrong, 12072 Preston Street, explained that he would like the block wall for a sound barrier. Mr. Roberts stated that there would be a Homeowner's Association for maintenance Chairman Collins closed the public hearing with no one else speaking in favor of or in opposition to the pro3ect The Planning Commission discussed the pr03ect among themselves Chairman Collins stated that the Commission could either approve the fencing plan or change the condition. City Attorney Hopkins stated that the Commission could not change the conditions of approval. However, since the condition in question was to be approved by the City Engineer's office, the Commission could certainly recommend to the Engineer's office. PCM 85-24 Motion by Commissioner Caouette, seconded by Commissioner Munson, and passed by a 9-0 vote to recommend to the City Engineer that a predominately block wall be installed along the south and west property line of Tract 11450. PCM 85-25 Motion by Commissioner Caouette, seconded by Commissioner Cole, and passed by a 9-0 vote to approve Site and Architectural Plan 85-4, including the findings as written in the Staff Report and the conditions recommended by Staff C. Tentative Tract Map 12966, 20 single family -lots on ± 4.63 net acres, north of Van*Buren Street and East of Vivienda Avenue. Mr Tim D. Serlet, Planning Staff, presented the Staff Report. Tentative Tract 12966 is proposing 20 single family lots on approximately 4.8 acres. Staff explained that due to the off -set cul-de-sac and the curve linear streets some of the lots had less than a 60' width at the building setback line However, a portion of the City Code made allowance for curved streets and allowed the width of a lot at the building setback line along a curved street to be a minimum of 40' The Planning Commission indicated that the 40' width was acceptable to them in this case Planning Commission ME ng Minutes of Regular Meeting March 25, 1986 PACE 9 III NEW BUSINESS (Cont.) C. Continued. Commissioner Caouette asked if the palm trees along Van Buren would be replaced with a similar size of a 5 gallon tree Staff responded that the Commission could specify the size and type. Commissioner McDowell questioned which dwelling units would remain. Staff responded that the applicant wished to save the existing structures north of the intersection of Pascal Avenue and Van Buren Street Commissioner McDowell asked if a time limit could be placed on the remodeling. Staff responded that the tentative map can be approved for two years. Chairman Collins requested the applicant address the Planning Commission. Grant Becklund, 647 North Main Street, Riverside, representing the owner, asked if the palm trees could be replaced instead of relocated. Staff responded that the City has a list of street trees. Commissioner Hawkinson asked what was presently existing on the parcel to the east. Mr Becklund responded that it was occupied by a single family dwelling. Chairman Collins opened the public hearing for those in favor of or opposed to the pro3ect to speak. Barbara Pfennighausen, 12364 Pascal Avenue, requested clarification of the proposed street system. Staff responded that Pascal Avenue would end in a cul-de-sac with the east/west street becoming a portion of Cardinal Street. Ilene Hatta, 22362 Van Buren, asked if Van Buren would be widened on her side of the street. Chairman Collins responded that the widening would occur only in front of the development. Chairman Collins closed the public hearing with no one else speaking in favor of or = opposition to the pro3ect. 1 The Planning Commission discussed the pro]ect among themselves. Planning Commission Met ig Minutes of Regular Meeting March 25, 1985 f l PAGE 10 III. NEW BUSINESS (Cont ) C Continued. Commissioner DeBenedet stated that he would like to see the utility building located on Lot 2 moved and an additional lot created. Staff pointed out that an additional lot would create a problem with the density requirements of the General Plan. Commissioner Caouette felt that by keeping the minimum lot size to 7200 square feet the General Plan would be satisfied. Commissioner Andress excused himself from the Meeting at approximately 10-10 p.m. Commissioner McDowell expressed concern that the existing buildings are an eyesore. Motion by Commissioner DeBendet, seconded by Commission McDowell, and defeated by a 4-4 vote to eliminate the existing workshop/garage and create an additional lot. Chairman Collins, Commissioner Cole, Commissioner Hawkinson, and Commissioner Caouette voted against the motion. Commissioner McDowell felt a time limit should be placed on the renovation of the existing units. City Attorney Hopkins informed the Commission that they could add a condition if they wished. Motion by Commissioner McDowell, seconded by Commissioner Cole, and defeated by a 3-5 vote to require renovation of the existing structure to begin 6 months after the approval of the Tentative Tract by the City Council. Chairman Collins, Vice -Chairman Munson, Commissioner Cole, Commissioner Hawkinson, and Commissioner Caouette voted against the motion Commissioner Caouette motioned that Lot 2 be divided into two lots and the existing utility building being removed. Motion died for lack of a second Planning Cor-mission Meeti,.y Minutes of Regular Meeting March 25, 1985 l PAGE 11 III NEW BUSINESS (Cont ) C. Continued. PCM 85-25 Motion by Commissioner Caouette, seconded by Commissioner DeBenedet, and passed by a 7-0 vote to require Site and Architectural approval for the existing workshop prior to the issuance of Building Permits for Tract No. 12966 PCM 85-26 Motion by Commissioner Hawkinson, seconded by Commissioner Bartel, and passed by a 7-0 vote to recommend adoption of the Negative Environmental Declaration and approval of the Tentative Tract 12966 to the City Council including the findings as written and sub3ect to the conditions recommended by Staff as amended tonight and also giving the applicant the option to remove or relocate the palm trees along Van Buren Street. D. Resource Recovery Facility, presentation by IWA Engineering. Chairman Collins asked if the applicant would like to continue this item. Mr. Brian Esgate, representing the applicant responded that they would like to present the item tonight. Chairman Collins invited the applicant to present his stem. Jerry Wood of IWA Engineering showed a film and gave a brief dissertation on Resource Recovery Facilities. Commissioner McDowell excused himself from the meeting at approximately 10.25 p.m. The Commission expressed an interest in the applicant to pursue the item further. E. April 1, 1985, Planning Commission Meeting. PCM 85-27 Motion by Commissioner DeBenedet, seconded by Chairman Collins, and passed by a 7-0 vote to establish the fart and third Mondays of each month as regular meeting dates Chairman Collins ad3ourned the Planning Commission meeting at 11 07 p m to a regular meeting at 7 00 p.m on April 1, 1985 Respectfully submitted %I--^ O EPH KICAK, Planning Director 1 i Chairman Planning Commission 12-8.6005 STAFF REPORT PLANNING COMMISSION MEETING DATE - March 25, 1985 FROM. AGENDA ITEM NUMBER: SUBJECT: Planning Department III-C Tentative Tract Map No. 12966, 20 Single Lots on _ gross acres, orth of Van Buren Street and East of Vivienda Avenue OWNER: Robert and Susan Yaglinski 22226 Van Buren Street Grand Terrace, CA 92324 ENGINEER/APPLICANT• Gabel, Cook, & Becklund, Inc. 647 North Main Street Riverside, CA 92501 LOCATION: 22226 Van Buren Street 1 ASSESSOR'S PARCEL NO.. 277-131-15 AREA: ± 4.87 gross acres GENERAL PLAN LAND USE DESIGNATION: Low Density Residential SURROUNDING GENERAL. North = Low Density Residential PLAN LAND USE South = Low Density Residential DESIGNATION: East = Low Density Residential West = Low Density Residential ZONING: "R-l" - Single Family Residential SURROUNDING ZONING: North = R-1 South = R-1 East = R-1 West = R-1 SUBJECT SITE: The subject site is a rectangular parcel of land with a 320' frontage along Van Buren Street and a depth of 662' from the centerline of Van Buren Street. There are presently two existing residences with a utility building and a garage behind them that front on Van Buren Street. The Van Buren Street frontage is unimproved with a row of six 36" palm trees located approximately 22' from street centerline. The remainder of the property slopes to the west at 1-3% and is covered with native grass. 0 STAFF REPORT Planning Commission 12-8 6005 PAGE 2 REQUEST The applicant is requesting tentative tract map approval for the purpose of subdividing ± 4 87 gross acres into twenty single family lots The applicant is proposing to construct the project in two phases. The first phase consists of 4 lots fronting on Van Buren Street with Phase II consisting of the remaining 16 lots. Each proposed single family lot has a minimum net lot size equal to or greater than 7200 square feet. ENVIRONMENTAL ANALYSIS: A Negative Environmental Declaration has been prepared in accordance with the California Environmental Quality Act. STAFF ANALYSIS The proposed project is a logical extension of the in -fill process in the surrounding residential area. The proposed street system has been designed with the extension of Pascal Avenue terminating in an offset cul-de-sac along with an extension of Cardinal Street terminating at the east tract boundary. It is anticipated that the development of the property to the east of this project will complete the extension of Cardinal Street to it's intersection with Reed Avenue. The owners of the property chose this design for the purpose of preserving the existing structures located on Lot 2 of Phase I. The City's Historical and Cultural Committee is presently researching the historical significance of the struc- tures. The proposed design results in Lot 2 having street frontage on Van Buren Street and Pascal Avenue. However, the Staff has conditioned the project to restrict the access from Lot 2 onto Pascal Avenue. Van Buren Street is designated a collector street on the City's General Plan This designation requires a 66' right of way along with a 44' street section. Presently, the site has the ultimate half width right of way of 33'. The existing asphalt berm on Van Buren Street is located approximately 18' from centerline with the existing adult palm trees being located approximately 3'- 4'behind the berm. The installation of new curb, gutter, and sidewalk at 22' from centerline will necessitate the removal or relocation of the palm trees. Staff has conditioned the palm trees to be relocated in the parkway between the curb and sidewalk. The tentative tract meets or exceeds the minimum development standards of the R-1 with the exception of Section 18.15050 (B) (3) of the City Municipal Code. That section is reproduced below for your -review. STAFF REPORT Planning Commission 12-8.6005 PAGE 3 STAFF ANALYSIS Continued 3 Each lot or parcel on a dead-end street, cul-de-sac or on a curved street where the side lines thereof are diverging from the front to the rear of such lot or parcel, shall have a width of not less than sixty feet, measured along the building setback established by the required front yard for the main building and between the side lines of such lot or parcel, except for forward -facing garages with approval by the Planning Commission " The applicant has provided Exhibit A indicating the lots involved with less than a 60' width at the building setback line The lots in question are Lots 6, 8, 9, 10, 11, 12, 13, 14, and 15. Exhibit A is intended to illustrate that the proposed irregular shaped lots can accomodate a typical "R-l" structure while meeting the setback requirements of the R-1 zone. The Planning Commission may, under Section 18.050 (C) of the Grand Terrace Municipal Code, forward a recommendation of approval of the irregular shaped lots to the City Council. Section 18.050 (C) states. it (C). The City Council, upon receipt of a report from the Planning Commission, may, by a ma]ority vote of its total members, approve subdivisions with less than the minimum lot widths and irregularly shaped and oddly located lots, such as those resulting from curved or angular street layouts, particularly triangular -shaped corner lots, trapezoidal lots and lots with more than four lot lines, provided, however, that in no case shall the minimum frontage be less than forty feet at the property line. (Ord. 57 92 (5.050) , 1982)" The lots as designed do provide a minimum frontage of 40' at the property. Although the proposed lots are irregular shaped, the Staff believes they can be developed in accordance with R-1 standard and that they represent the best," use of the property. RECOMMENDATION: Staff recommends that the Planning Commission make the following findings and take the following action. FINDINGS: Section 66474 of the Subdivision Map Act requires making the following findings: 1 The proposed maps are consistent with applicable general and specific plans. r STAFF REPORT Planning Commission 12-8.6005 PAGE 4 FINDINGS Continued. 2. The design or improvements of the proposed subdivi- sions are consistent with applicable general and specific plans. 3. The sites are physically suitable for the types of developments. 4. The sites are physically suitable for the proposed densities of the developments. 5. The design of the subdivisions and the proposed improvements are not likely to cause substantial environmental damage. 6 The design of the subdivisions and the types of improvements are not likely to cause serious public health problems. 7. The designs or types of improvements will not conflict with easements of record, acquired by the public at large for access through or use of property within the proposed subdivision or if an easement conflict exists, alternate easements which are substantially equilavent will be provided. PLANNING COMMISSION ACTION: MR. CHAIRMAN, BASED ON THE MATERIAL IN THE STAFF REPORT AND PRESENTATION AND THE TESTIMONY RECEIVED, I MOVE TO RECOMMEND ADOPTION OF THE NEGATIVE DECLARATION AND APPROVAL OF TENTATIVE TRACT 12966 TO THE CITY COUNCIL INCLUDING THE FINDINGS AND SUBJECT TO THE CONDITIONS RECOW4ENDED BY STAFF. 3 r 12-8 6005 LIST OF ATTACHMENTS 1 ) Fire Protection Requirements 2.) Vicinity Map 3.) USGS Topography Map 4.) Reduced Tentative Tract Map 5.) Exhibit A 6.) Tentative Tract No. 12966 12-8 6005 CCN4DITI0NS OF Tom` 2:%T-_7_E TRACT NO L,966 k-kmended larcn _53, 1085) 1 The tentative subdi ision shall ccnplj vitn the State of California Sun - division slap act, and all -applicable ordinances of the City of Grand Terrace 2 This conditionally approved 'Tentative Tract lap will expire two years after the City Council approval date 3 All delinquent property taxes and sever assessments shall be paid prior to the recordation of the final map 4. The Subdivision shall conform to all t`-e requirements of the San Bernardino County Forestry and Fire Warden Department 5 Obtain a letter of non-interference from any utility company that may have rights of easement within the property boundaries The letter must oe obtained prior to approval of the final map 6 Prior to the recordation of the final map, a "Will Serve" letter from the Riverside Highland Water Company shall be submitted to the City Engineer's Office. 7 Prior to the recordation of the final nap, the subdivider shall submit a comprehensive grading plan to the Department of Building and Safety. The plan shall comply with the Uniform Building Code, 1979 Edition. 8 Prior to the recordation of the final map, the water system snall be designed by a registered civil engineer to the satisfaction of the Riverside Highland Water Company, the San Bernardino County Fire Depart- ment and the City Engineer 9. Prior to the recordation of the final map, a sewer system shall be designed by a registered civil engineer to the satisfaction of the City Engineer. 10. Prior to the recordation of the final map, street improvement plans shall be designed by a registered civil engineer to the satisfaction of the City Engineer. 11 All off -site run-off that presently drains over the site shall continue to be accepted. 12. Drainage shall be coordinated in accordance with the standards and requirements of the City of Grand Terrace and the City Engineer. 13 All improvements shall be constructed to the satisfaction of the City Engineer 14. All proposed sewer, water, and storm drain easements shall be provided to the satisfaction of the City Enginer 15. Developer shall provide for street lighting within the tract as follows a) Low intensity, energy -efficient street lights at all .intersections, b) Install underground conduit with a pull cord (for future installation of additional lights) through the tract, l C. NDI=NS OF TENTATIVE T'Z1CT %TAP No 12966 1_'-8 5005 15 Cont-sued. c) Deposit monies vith the Edison Company to cover all installation and connection charges for additional street lights per ?dopced City policy regarding light pole spacing and location. d) Form a street lighting and maintenance district 16 A thorough evaluation of the structural road section, to include parkway improvements, from a qualified materials engineer shall be submitted to the City Engineer 17. All road names shall be approved by the City Engineer, and coordinated with the Historical and Cultural Committee 18 The existing palm trees presently located along Van Buren Street shall be relocated or replaced with approved street trees behind the new curb and gutter in the parkway. 19. Access shall be restricted from Lot No. 2 to Pascal Avenue (Lot A) and shall be designated on the Final Map. 20 A preliminary soil report, complying with the City provisions shall be filed with and approved by the City Engineer prior to recordation of the final map. 21. All drainage and sewer facilities outside public right of way shall be within easements to be shown on the final map. 22. When graded slopes occur within or between individual lots, the slope face shall be part of the downhill lot. 23. Tract Map 12966 shall be recorded prior to the issuance of building permits. Subject property shall not be occupied and/or used for purposes applied for until the following conditions have been met- 23. The water system and fire hydrants shall be installed in accordance with the requirements of the State Health and Safety Code, the California Admini- strative Code, and plans approved by the governing fire protection authority 24 Utility lines shall be placed underground. 25. The planting and permanent irrigation system(s) shall be installed per landscape plan approved by the Planning Commission. 26. Prior to recordation of the final map, bonds in the amount equal to the estimated cost of required improvements, plus the cost of administration, shall be posted with the City Building and Engineering Department. 27. Prior to the issuance of any building permits, the existing workshop (Utility Building) shall receive site and architectural approval from the Planning Commission. f, CIS'( C I Fu.++P+1 'G C01AldiSS+ON (Ily 20urICIL .APPROVED ,, CITY OF GRAND URBAM , 1 CONDITIONS OF TENTATIVE TRACT MAP NO. 12966 12-8 6005 ACCEPTANCE OF CONDITIONS I am the owner of the property described above I am aware of and accept all of the conditions set forth herein It is further understood that all of the afore- mentioned conditions which require installation of improvements shall be completed in a manner satisfactory to the Planning Department of the City of Grand Terrace and shall not be deemed complete until approved and accepted as completed by said Department. Signature of Applicant or Agent Date LNG V\0 CDU 610 FORESTRY AND FIRE WARDEN DEPARTMENT 3800 Sierra Way • San Bernardino C 2405 • (714) 882 1226 C.UUN t Y Ut• SAN BERNAKUUV OFFICE OF PUBLIC SAFETY FLOYD TIDWELL Director DATE February 26, 1985 TO City of Grand Terrace Attn: Joseph Kicak FROM DON C. BANGHART, County Fire Warden SUBJECT: FIRE PROTECTION REQUIREMENTS yywT► [ENIEDGEH(CV 01EMUMCIE0 Ref eren 12 - 8. 6 0 0 5 Tract 1 i o anc tGCnr; e, Aa-C:.;4TES Terrace. F1. The above -referenced project is protected by the Forestry & Fire Warden Dept. Prior to construction occurring on any parcel, the owner shall contact the fire department for verification of current fire protection development requi.rements. F2. All new construction shall comply with applicable sections of the Uniform Fire Code. (2D The street address shall be posted with a ru.numam of three (3) inch members, visible from the street, in accordance with San Bernardino County Ordinance 2108, prior to occupancy. F4. Each chimney used in conjunction with any fireplace or any heating appliance in which solid or liquid fuel is used shall be maintained with an approved spark arrester. An approved spark arrester shall mean a device constructed of stainless steel, aluminum, copper or brass, woven galvanized wire mesh, nineteen (19) gauge minimum with three -eights (3/8) inch mznumsm to one-half (1/2) inch maxmn openings, mounted in or over all outside flue openings in a vertical or near vertical position, adequately supported to prevent movement and visible from the ground. F5. All flammable vegetation shall be removed from each building site a minim= distance of thirty (30) feet. F6. Development shall provide for safe and ready access for fire and other emergency equipment, and for routes of escape which will safely handle evacuations. F7. Private roadways which exceed one hundred fifty (150) feet in length shall be approved by the fire department, and shall be extended to within one hundred fifty (150) feet of, and shall give reasonable access to all portions of the exterior walls of the first story of any building. An access road shall be provided within fifty (50) feet of all buildings if the natural grade between the access road and building is in excess of thirty percent (30%). Where the access roadway cannot be provided, approved fire protection system or systems shall be provided as required and approved by the fire department. hum DA i T E M i`40a ,. • P C TWEETING DATE_Y��/. 1f b ,:5 - C, ',1 8. Roadways shall have a minim= vertical clearance of thirteen feet six inches (13' 6"). F9 A turnaround shall be provided at the end of each roadway, and shall be approved by the fire department. F10. Road maintenance, including but not limited to grading and snow removal, shall be provided for. F11. All fire -protection water systems that fall within the 3urisdiction of this fire department shall be approved by this office prior to the installation of said systems. The following are minimums standards for your proposed development. A. Svstem Standards Fire flow 1250 G.P.M. Duration 2 hour(s) Hydrant spacing 330 feet B. Distribution System Mains 6 inch miniiman Laterals 6 inch minn= Riser 6 inch minimum C. Fire Hydrants Hydrants 6 inch with 1 - 2k inch outlet(s) with National Standard threads and with 1- 4 inch pumper connection. Street valve 6 inch gate F12 All fire flow requirements are over and above the average daily consumption Of water, and the mummu m residual pressure shall be twnety (20) psi. F13. The required fire flow shall be determined by appropriate calculations, using the 1974 edition of the Insurance Services Office (ISO), "Guide for the Determination of Required Fire Flow". F14. In areas without water -serving utilities, the fire protection water system shall be based on NFPA Pamphlet No. 1231, "Water Supplies for Suburban and Rural Fire Fighting". A storage reservoir must be provided for each parcel: the minimum capacity to be maintained shall be determined by the fire department. The developer or his engineer shall furnish the fire department with two copies of water system improvement plans where fire water systems are required. F16. Mountain Fire Zone building regulations specified in San County Ordinance 2475 shall be strictly enforced. Flz. Buildings shall be spaced at least thirty (30) feet apart in order to minimize the exposure and risk fran an ad3acent structural fire and the conflagration potential of the spread of fire from structure to structure. F18. All flammable vegetation shall be removed for a distance of one hundred (100) feet around each building site prior to construction to minimize property loss during the construction phase and to provide a cleared area for the construction of a greenbelt. Large fuels such as native oaks can be retained if dead limbs are pruned and no limbs allowed to come within ten (10) feet of any chimney. F19. The rear building setback line on perimeter lots shall be feet to accanmdate the construction of a greenbelt to protect vements,, and shall be shown on the tentative map. Reference to this condition, the following definitions will apply: GREENBELT - Greenbelt is defined as a landscaped, irrigated zone between structures and the brush -covered wildlands that is designed to halt or slow the spread of fire and to control erosion and water runoff. The two basic requirements in developing such a greenbelt area are: 1. Removal of highly flammable native bruch fram around the structure for a specified distance. 2. Landscaping cleared, i.e. low, growing/low fuel volume plants that have a potentially high moisture content. Many plants of this kind have been observed and tested and are considered to be fire resistive. in order to assure irrigation at regular intervals, especially during the dry fire season, a permanent (manual or autamaticl method or irrigation is required. A landscape plan shall Be approved by the fire department along with proposed provisions for perpetual maintenance. F20. There shall be a locked gate (twenty feet in widthl installed on the end of Street to provide imne mate fire access to the exterior o -the The gate should be posted witY a sign to read "FIRE LANE - KEEP CLEAR" in six-inch high letters, on a contrasting background. If you have any further questions or comments, please direct then to the Fire Protection Planning Section at this office. Thank you for your eration. DON C. BANQM%RT, County Fire Warden BY: EOL-L 39 P"— KENNETH J. cc: Robert & Susan Yagllnski Gabel, Cook & Becklund Phil DeClerck, Station 23 6517 �,.. , A-3sc F. eQ - MILLER, II, Fire Protection Planning Officer Ohll \ VICINITY MAP Zr O Z m AGENDA ITEM NO Cj P.� MEETING DATE O on cl O. J � U ..g W >_m m cem ad Y s� O �• O •c o Vf � J c r- LIJ < 0 V f 10 L a Dun I s Bad` j y- I—_ r _ - = 1 /, W r 1r?N,JJ -lr STDII =— h rrf�_ h'D/r�i II- IVI` _— -' �/10� Well , Fo r-- r I w1Ls� gP�S\ p'ti��`i;�,'ig'( �' M 56Y rl - SIC_ - - 95'- c � CirP I■ w lao o- J S rms ;1 1 /I r '395, - �i� ?sRn -,RlvAdnr / I f� !l J I r __� = r—�_OpL.=—C._ — ) - _ _ - LANE , ' 9cc- wrail _ f s - ---- - --' - Ir Plp IIRM ,� 0 � - • •1' rJi Rest At a .9271 it j (,' �-- / s �6 ` D/TCH \ posal� 395+ r �; •. P o 1 r r C�'yetF zii `\�� n `O\ 11 T $PR10M INCi'T N �n�o'n�.'- _ 1 , r / /Lrr � .--� i�+, .�� //y� `�❑ ♦ �Ij �pnR ,T�eJ ��,��, ��'I ,III � � / ; \,i"'� •J / l u � -� • ' ' 1, llll , • ,�' J. , ,,,�` °' `,, � j /� it % r .� I a �, - ■ - A/ / . �� / ` 111 j ` � i�-�_,( � !e / �\ " � � Ir - rraV w-.• _ �\W`II S\�.p ,� �TSubs'ation �' r/ � E _ — 3 ��- ��- JI lT �` i �• • . r� I�I�QY' '-� K % • ft•t ,J• - , _ I \�d N / •�� \ �� rl%,'' 4 ' J _.� 1�/ILAtie 1 I BM 92 r `\. �)/�•_'j/�\ Tral1 ✓ , • F / o '+ f' . (I•� o 1 'I(� ~' I � � 1 r—f � �� -P�. . �/ I � � • K'ESTty . � 1 e�--- . it I h r- r �4�•-- ` - dP P r , �. O � --- � , I r r • 3 1 1 � I I RO ` `1 r. r �, eO I, \'� a\d Terra I�, / 0 1 %°Re5 r II t/ N I 71z" 111rallerVarksaUL 1 }^/iQ /i 1 I rand Ter ac� ul Re /fSch - IJ'!„r BA,..j PA4 I AVE /4 rlLr G'ARRY I I \T n T iITSch Prra eHrl• n I !I �5r(h( I IT ' ( ' VAN BV EN r f4 1 ' I l la RBI\� ��`Il•'1;i iI \1,\(rr ,1 ` �� 1 , ` ) 933• \ I��Jr'Gll'r��lr r 11�� r sr WT. ct PIC(> x _-c _— - (• I III , ' ' / <2 dr =!t ��' Pv ` Z J 1 I1 �,c e I`)`I'1 tal 41 O � o rl i II$1\ r •eE / /c r ST + /jjl � rs SOURCE:c TRACT' IZ96� U5 GS r 5AN 5uuouNDlNG %OPO >Is o 8CRNAROW 0 5OUTH 4"'047 ITEM NO , r ttV DATE ' -�, ,- -- E I ZONING 4 LAND V55 PRESENT Rd 9fR PROPVSED 04 S.fR NOTES SERVICES AO LONT6vO s oMNERSN/P ELECTRIC SO CAUF ED/SOA m STORM WRIER RY.OFX wu OE c"A" Jw WRIER CRY Of CKAW TEmeir Pwpow TMEETS INro PRon7SED LIGINAOE SEWER CRY a CPAW TEMW EDIT m E%Knfx OFFCRE Aw/MACE EASE,./ 6AJ SO rAVr CAF M A n=rrws rots iLOw" M Ovad TO m1v sm-M 7ELEP1xX/E PRUnC`C= no f PWM W MD ELEVmoms TELEVISION MgYL7WAL RNTENNR '"Msto PNASIMMS uNE ® ""r x fracrORES m EC RETATlD AREAS ARUIUUt RESTRICT® OKECS a (AND use /6 5'.1a fAMKSWRIR SA^VwotNY R . VM /ICREACE R/7 AG RORD'NC MTJACC UNE TOTAL POTS t0 E I CIT L F2L KOgf UPA MOI LOT SMS GYM ` 7200 O.f 4mjro&MDINa LAND ro^c /s of SEC USCS RAT M e SMIMWANC MMp (UM AIPEIre "") $Ef E ""r A FOR TYPRAL NOOSE sire, PLAN NOTES /EAmauEm oRCAVATION IJ EST/MATED AT loom CY C P ORSICNATION S rR 0 4 UPA L� prKTJAt PAY�IA: OWNER - DEVELOPER ROEEorE PSAN YACUNsw FIVA 1`7/4; 783-Anr rrra Fa// MAW CRAW 7E70RACE CA OMEI t ASSESSORS PARCEL NO n7 pI IS IN THE err' Ai CRANO rmmdm OABEL COOK d BECKLUND 'TENTATNE �T�--•�� 1;�-�-�y �°t TRACT t2966 0. TN MOST 41LF OF (OI JD Or JECTIaN S TLSSCAURRM Of 1 SHE _ 'RKE 3R efOT A S D D gm RR MAP OF rASr RAV*cr LAvo M POl olb.Gav IT I W Eva Rr Ma C/M REY SIA DDENRRO/NO CO CA FILE NO DATE FRSNARY /qM RIRIIIRlI i.l R W O H SIK` I FOE RR/ RRS YACUNST/ jF8 � 4�sOo i -4 7 `JLt.! Q I a L7 w^ a N �1 y � � .i r � x E t r l � f t F t i I 1 1 i . tS bar t r 1 t 1 , I CORNER C075 Pib�JPCIANCE _ vn ENC11,11 It A NO ® GABEL, COOK & BECKLUND As 4T .5! 745 ® 647 North Main Street State 1-8, Riverside, Cohl 92501 'a �' A Telephone V 14 788 8092 Ifiv ? -e r� May 15, 1985 STA. REPOR 12-8.5017 SAA z R A ITEM ( ) COUNCIL ITEM (XX ) KETIHG DATE: May 23, 1985 uENDA ITEM NO. 71 UHjECT- Arco Mini -Market - Cost Sharing of Improvements between the City and the Developer. JN3IKG R:QJI?ED ) 711`+0I',G � ECU I RED XX Sometime ago, the City Council directed the Staff to work with the Developer of the proposed Arco Mini -Market, located on the Southwest corner of Barton Road and Michigan Street The purpose of this coordination was to determine the pro-rata costs between the City and the Developer for the .improvements, which would be required as the condition of approval of the sub3ect development On May 14, 1985, Staff received modified plans without the cost estimate for the proposed improvements. The preliminary estimate for budget purposes has been proposed in the 1985-86 Budget of $46,700.00. In our brief discussion with the Architect, when he delivered the plans, he felt that based on a conversation with the developer's contractor the costs would exceed $70,000.00. If the City Council wishes to consider participating in this pro3ect, the Staff would recommend the following. 1 ) THAT THE CITY PARTICIPATE IN THE ITEMS OF WORK AS SHOWN ON THE ATTACHED SHEET, EXHIBIT A. THE BALANCE OF THE WORK TO BE PERFORMED BY THE DEVELOPER. 2 ) THAT THE CITY ASSUME THE RESPONSIBILITY FOR THE CONSTRUCTION OF THE FACILITIES REQUIRED AS CONDITIONS OF APPROVAL THROUGH A PUBLIC WORKS PROJECT. THIS MEANS THAT THE CITY REQUEST BIDS AND AWARD AND ADMINISTER THE CONTRACT. 3.) THAT A DEPOSIT FROM THE DEVELOPER IN THE AMOUNT OF THE ACTUAL COSTS BASED ON A PROPOSAL BY THE LOWEST RESPONSIBLE BIDDER BE RECEIVED BY THE CITY PRIOR TO AWARD OF CONTRACT, AND/OR PRIOR TO ISSUANCE OF BUILDING PERMIT BASED ON ENGINEER'S ESTIMATE. 4 ) THAT A GRANT DEED FOR THE REQUIRED DEDICATION BE DELIVERED TO THE CITY PRIOR TO APPROVAL OF THE PROJECT. JK/lh Attachment 9[IANTITY 1: 1� 1! L 3 TIMTT EXHIBIT A PRO-RATA SHARE OF COSTS (ESTIMATE OF COSTS) ARCO MINI -MARKET (BARTON RD & MICHIGAN) 7TT'.M CITY UNIT PRICE PRO - RATA SHARF DLVELOPER $ % $ 60 L F P.0 C Curb - 8" C F 18" gutter 10 00 100 2,600 00 76 S F 4" P C.0 Sidewalk 3.00 100 4,128 00 30 S.F Drive Approach 3 50 100 3,955 00 20 S F 8" P C C Cross Gutter (Inc Curb) 10.00 100 2,200 00 00 S F Preparation of Subgrade .25 100 375 00 65 Ton Crushed AGG. Base 15.00 100 975 00 30 Ton A C. Paving 50.00 100 1,500 00 S L S Barricades 500 00 100 500 00 50 S F Removal of A C Pavement .25 100 937 50 39 L F Removal of P.0 C Curb 1 50 100 358 50 6 Ea Guard Posts 50 00 100 300 00 80 L F Sawcut 2 00 100 760 00 1 Ea Signal Relocation 25,000 00 100 25,000 00 1 Ea Phone Relocate 4,000 00 100 4,000.00 1 Ea Sign Relocate 2,000 00 100 2,000 00 2 Ea Power Pole Relocations 4,000 00 100 8,000 00 SUBTOTAL 38,260 00 17,329 00 CONTINGENCIES 10% 3,826 00 1,733 00 19,062 00 SUBTOTAL 42,086 00 CONSTR. ENG , SURVEY & INSPECTION 4,209.00 1,906 00 TOTAL 46,295 00 20,968 00 11 Date 5/16/85 STAFF REPURT C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: May 23, 1985 AGENDA ITEM NO. 7X6 SUBJECT: POSSIBLE SCHOOL SITES The staff was directed to provide to the Council possible school sites in Grand Terrace Staff has provided a map which indicates in yellow the vacant land which now exists within the City which could be considered for a potential school site Some of the properties which are shaded in yellow currently have tentative tract maps filed and/or about to be filed We have not included the parcels in the area of Canal, Mt Vernon and Barton Road The parcel on which the elementary school currently is located is approximately 326,700 square feet Land directly across the street sold several years aao for approximately four dollars per square foot TS bt 4a Attached (Map) / n ate May 185 SM TArF R Rio 12-88002A R A ITEM ( ) COUNCIL ITEM (xx) KE- ETING DATE' May 23, 1985 kGENOA ITEM NO. ;USJECT: Proposed Zone Change from R-1 to A-1 in the area of Grand Terrace Road and Vista Grande Way. tlN3Il1u REQJ i REC 0 REQUIRED xx The City Council directed the Staff to send letters to the property owners in the general vicinity of Grand Terrace Road and Vista Grande Way, to determine their desire with respect to a potential zone change from R-1 to A-1. A total of 27 letters were mailed to the property owners, who owned property qualifying for a rezoning under our current Zoning Ordinance. The criteria as presented to the City Council was in a previous Staff Report. Of the 27 inquiries mailed, a total of 14 responses were received. These responses are tabulated on the attached map, indicating that the 10 property owners were, in fact, interested in the zone change, while 4 were opposed In reviewing the location of the property owners, who responded, it appears that in the area, which had the greatest concentration of property eligible for a zone change, there were 8 property owners who are in favor of the zone change, while 4 were opposed The location of those opposed is generally so scattered that to zone the properties A-1 for those wishing re -zoning would constitute spot -zoning, which is in direct violation of the State law. THE STAFF RECOMMENDS THAT THE CITY COUNCIL TAKE NO ACTION ON THIS MATTER AT THIS TIME. JK/lh Attachments _ DATE May 15, 1985 Y C R A ITEM ( ) AGENDA ITEM NO COUNCIL ITEM (X)O MEETING DATE May 23, 1985 SUBJECT APPEAL OF GRAND TERRACE CONVALESCENT HOSPITAL FUNDING REQUIRED NO FUNDING REQUIRED XX At approximately 2145 hours on March 30, 1985, the Community Services Director received a phone call from CDF Station 23, requesting an investigation of a sewer stoppage at the Grand Terrace Convalescent Hospital. Director Anstine contacted City Engineer Kicak at approximately 2150 hours and briefed him as to the situation. Engineer Kicak was contacted due to the fact that any time a sewer blockage and/or spill is reported, the City must ensure environmental restrictions are enforced. At 2200 hours the City Engineer and Community Services Director met with the hospital administrator. She informed staff that the hospital had just utilized "Roto-Rooter" to alleviate their problem, but with no success Contract plumber informed the hospital staff that the blockage was at the City main, not the hospital lateral City Engineer and Community Services Director removed and inspected inlet structures upline and down stream of the hospital to ensure flowabi11ty A total of five inlet structures were inspected. At no time during this visual inspection was a blockage discovered. In fact, water was flowing down stream of the hospital This indicated that wastewater was able to flow past the alleged blockage point It was the opinion of City Staff that the blockage was in fact a result of a blockage within the hospital lateral City Engineer Kicak called the hospital's contract plumber, and requested that he come out and show City Staff where he felt the blockage was occurring It took approximately one hour for the contract plumber to arrive at the scene. During this time span, a resident living due east of the hospital reported sewage back-up within her house. Again, City staff removed manholes adjacent to the hospital This time, it was noted that there was no wastewater activity Staff immediately contacted City sanitation consultants to clear the sewer blockage It took two hours to hydro -jet the City sewer main line adjacent to the hospital, and clear the blockage Upon inspection by the consultant, it was his determination that the blocka a between the hospital lateral and the City main, was due to excessive grease discharge from the hospital. This determination was made y 7spec ing the materials that were removed rom the blockage Upon inspection by City staff, it was determined that the hospital did not have installed on the grounds, a gravity crease separator. Based on the fact that the American Health Center, owning and operating the Grand Terrace Convalescent Hospital, is In violation of Grand Terrace Municipal Codes 13.12.060, 13 12 110, and 13 12.380, staff submitted for payment, the attached invoice Staff Recommends that the Council TAKE WHATEVER ACTION THEY DEEM FAIR AND REASONABLE RLA JK ac =f INVOICE Phone bZ4-/ZZb from NO 0138 CITY OF GRAND TERRACE FINANCE DEPARTMENT 22795 Barton Rd, Grand Terrace, CA 92324 TO AMERICAN HEALTH CENTER DATE 4/26/85 1201 DOVE STREET SUITE 520 ACCT NO P 0 BOX 8330 NEWPORT BEACH, CA 92660 ATTENTION M C HORNING, PRESIDENT DESCRIPTION I CHARGES I TOTAL DUE COMP"UNITY SERVICES DIRECTOR RESPONDING TO SEWER BLOCKAGE DUE TO GREASE BUILD UP AT CONVALESCENT HOSPITAL. FOUR HOURS 2200 - 0200 27 58 110.32 CITY ENGINEER RESPONDING TO SEWER BLOCKAGE �U& O``GItEASE BUILD UP AT CONVALESCENT HOSPITAL FOUR HOURS. O(Y--.- 0200-" 40 50 162 00 SANITATION & EMERGENCY OPERATION,, CONS%YSTE�l TAVfS rF6 IDED, JET RODDER FOR EMERGENCY CLEARANCE OF CITY k�SEWER2,HOURS ,, 125 00 250 00 TOTAL-::-�AMONT DUE_ A1VIl.PAYABLE 1 1 522 32 083082 Q��O"Y0P9 SANITATION or OPERATION — x? 3012 y' x CONSULTANTS, INC 31133 WEST VIA COLINAS • SUITE 101 ysa�TA WESTLAKE VILLAGE CALIF 91362 3 / 31� 8' TELEPHONE (213) 889 4256 DATE S 7 S F_ - o City of Grand Terrace H 0 22795 Barton Road P T Grand Terrace, CA 92324 T of o _ I_. Attention- Accounting (_ CUS70MER ORDER NO SALESMAN OUR ORDER NO FOB TERMS SHIP VIA DATE SHIPPED OUANTI Tr ORDERED QUANTITY SHIPPED , D E S C R I P T 10 N UNIT PRICE AMOUNT i Emergency after-hours Sewer Call -out as' ' per attached back up. _ - 4 1 Y ° r, March 31, 1985, 0030 hrs to 0240 hrs. _ 1 YN it � I W1 Ii ♦ t}. J ' Y N I+ i 'T $1I 25%hour ,:'' 2 hours C? "- , li � ' J R 1 - $250 . 00 n r l 1 ! Y r ' 1 1 r Y TOTAL AMOUNT DUE: $250.00 Dorothy Pns RECEIVED APPROVED _ FOR PAYMENT �.e. AUDITED BY _.... DATE PAID ... �� 0F GRAND TERRACE CHECK NO. INVOICE Grand Terrace - Convalescent Hospital - A Careforma Corporation May 9, 1985 Ms. Myrna Irway City Clerk City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Dear Ms. Irway: - In follow—up to my verbal request of May 6, 1985, this is a written request that I, as well as two additional representatives of Grand Terrace Convalescent Hospital, be placed on the agenda for the City Council meeting to be held on May 23. ,For the record, please let it be noted that our request to attend the_ meeting held May 9 was denied due to the agenda having -already been _ Y closed. _The purpose of our attendance at the meeting will be to appeal a Notice of Violation dated April 26, 1985,'c6py of which is attached. In this-,, - t regard, please note also that we have been in touch with Mr. Randall- Anstine, Director of Community Services, on Apr-1. 30, May 6, and flay He was advised of our feelings regarding the charges, -and he in turn advised us of our right of appeal. _ cK Ile will again respond to the charges at the Council meeting and will comply based on the determination of the Council members. - Sincerely, - fcL aL_� Vicki Luman Administrator RECEIVED I P%y I � 1986 CITY OF TrR1;CE 12000 Mount Vernon Avenue, Grand Terrace, California 92324 • (714) 825-5221 el V a _ City of Grand Terrace— 22795 Barton Road Grand Terrace, CA 92324 NuIlCyo 41 h OF """RIOL"'TION Date APRIL 26, 1985 Index Name M C HORNING/AMERICAN HEALTH CENTERS Assessor's Parcel No 2 7 5 - 2 5 1 - 4 1 Address 1201 DOVE STREET SUITE 520 P 0 BOX 8330 An investigation of your premises was made on MARCH 30, 1985 Location of property GRAND TERRACE CONVALESCENT HOSPITAL 12000 S MT VERNONE AVE GRAND TERRACE, CA 92324 YOU ARE CHARGED WITH THE FOLLOWING VIOLATION(S), of the Grand Terrace Municipal Code relating to� zoning requirements and land use at the above problem i 13 12 060 - DISCHARGING A PROHIBITED SUBSTANCE INTO THE PUBLICLY OWNED TREATMENT WORKS, 13 12 110 - FAILURE TO INSTALL AND/OR UTILIZE A MINIMUM 750 GALLON GRAVITY -SEPARATION INTFRCFPTOR- 1. 19 .1Rn - VTOI ATION(S) MAY RFSIII T IN A FINE OF UP TO $500. 00 4 PER DAY THAT THE VIOLATION CONTINUES TO OCCUR II 1 YOU ARE HEREBY ORDERED TO COMPLY With the provisions of the Grand Terrace Municipal Code by 1 IMMEDIATELY INSTALLIN AT TH MIN MUM ONE 75o nALInN GRAVTTv SFPARATTQN INTERCEPTOR YOU MUST A QUIRE ALL NECESSARY PERMITS AND OBTAIN All NECESSARY INSPECTIONS COMPLIANCE OF VIOLATION MUST BE WITHIN FIVE DAYS OF THIS ORDER A FAILURE TO COMPLY WITH THE ORDERS CONTAINED IN THIS NOTICE WILL SUBJECT YOU TO THE PENALTIES IMPOSED BY ORDINANCE VIOLATION If you have any questions, contact Investigator Monday through Friday, 4 30-5 00 p m Phone (714) 824-6621 CERTIFIED MAIL --RETURN RECEIPT REQUESTED P 495 920 448 YLCode 22icer 2!2 _RANDALL ANSTINE, DIRECTOR OF COMMUNITY SCVS 4 30-81 L l 1 0 I