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06/13/1985J + CITY OF GRAND TERRACE 4 REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS JUNE 13, 1985 GRAND TERRACE CIVIC CENTER 5 30 P.M. 22795 Barton Road * Call to Order * Invocation - Reverend William Woodhall, Calvary Church of Grand Terrace * Pledge of Allegiance * Roll Call Staff CONVENE COMMUNITY REDEVELOPMENT AGENCY ✓ Recommendations Council Action Approve 1 Approval of Minutes (5/13/85) (5/14/85) (5/16/85) (5/23/85) 2. Approval of Check Register No. CRA061385 Approve 3. PUBLIC HEARING - FY 1985-86 BUDGET A. A RESOLUTION OF THE COMMUNITY REDEVELOPMENT Adopt following AGENCY OF THE CITY OF GRAND TERRACE, CA, Public Hearing ADOPTING A BUDGET OF ESTIMATED REVENUES & EXPENDITURES FOR FY 1985-86. ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Add/Delete 2. SPECIAL PRESENTATIONS V A. Certificate of Service - Winifred Bartel L.,/B 3-Year Employee Service Award - Mike Luna vC. Animal Control - Ray Martinez 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. COUNCIL AGENDA 6/13/85 - Page 2 of 4 ✓ AA.. Approval of Check Register No. 061385 Ratify 6/13/85 CRA Actions Approve 5/9/85 Minutes Approve 5/13/85 Minutes L,E Approve 5/14/85 Minutes Appr�16/85 inutes Approve -2_3/85 Minutes v @ Approve and authorize Mayor to execute re- newal of contract for Annual Janitorial Services with Accurate Janitorial Services (GTC85-14) for $1,066 per month, including $155 for the Library, to expire 6/30/86 Staff Recommendations Approve Approve Approve Approve Approve Approve Approve /(11, Approve and authorize Mayor to execute re- Approve newal of Contract for Recreational Services (GTC85-18) with People Helpers, Inc., for $ 44,250 00 , to expire 6/30/86 V--J/. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, SUPPORTING THE PASSAGE OF ASSEMBLY BILL 1868 (CALDERON) DEALING WITH AIR RESOURCES BOARD MEMBERSHIP ✓CK) A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, RESCINDING RESOLUTION NO 84-42 AND ADJUSTING THE SALARY RANGES FOR EMPLOYEES OF THE CITY OF GRAND TERRACE. V `. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, RESCINDING RESOLUTION NO. 81-72 AND ADJUSTING THE SALARY RANGE FOR THE CITY MANAGER OF THE CITY OF GRAND TERRACE M. Authorize City Manager & City Attorney to Approve attend League of Calif. Cities' Hazardous Materials Seminar in Sacramento June 19 & 20 /N. Authorize traffic closure of Ladera St Approve between Darwin & Browning on 7/6/85 from 1 00 p m. to 9 00 p m. for Block Party 0. Authorize extension of expiration to 6/24/86 Approve for Tentative Tract 12218 Council Action L COUNCIL AGENDA 6/13/85 - Page 3 of 4 Staff Recommendations Council Action /P- Accept & authorize City Clerk to record Approve Grant Deed Easement from James L & Geraldine W. Harber for Storm Drain located S/o Van Buren & W/o Michigan & reject maintenance responsibility for Storm Drain (1) Accept Bonds for Tract 9772-1 Approve Bond #104641 $19,000-Road Bond #104642 - $3,400-Sewer Bond #104643 - $7,400-Water /(2) Release Bonds/Agreements - Tract 9772-1 Approve Bond #104641 - $190,000-Road Bond #104641-A - $95,000-Labor/Mat'l Bond #104642 - $34,000-Sewer Bond #104642-A - $17,000-Labor/Mat'l Bond #104643 - $74,000-Water Bond #104643-A - $37,000-Labor/Mat'l J Authorize $19,752 appropriation from General Approve J Fund Balance to Insurance & Surety Bonds Account No. 10-4120-269 for total Account appropriation of $47,752 PUBLIC PARTICIPATION 5. ORAL REPORTS u/A Planning Commission B. Parks & Recreation Committee ✓L- Historical & Cultural Activities Committee ✓5' Crime Prevention Committee ✓(1) Accept resignation of John B LeMay ✓(2) Accept resignation of Joe Ramos ✓E Emergency Operations Committee Economic Development Adhoc Committee Police Chief H. Fire Chief I. City Engineer J . City Attorney � City Manager V L• City Council 6. PJUBLIC HEARINGS - 7 30 P M A. Appeal of denial by Planning Commission - CUP/Specific Plan 85-8, Mt Vernon Villas (McMillan Development Co.) COUNCIL AGENDA 6/13/85 - Page 4 of 4 V. Revenue Sharing Proposed Use FY 1985-86 Budget A RESOLUTION OF THE CITY COUNCIL OF THE l/ CITY OF GRAND TERRACE, CA, ADOPTING A BUDGET OF ESTIMATED REVENUES & EXPENDI- TURES FOR FISCAL YEAR 1985-86. 17. UNRINISHED/BUSINESS A !OF N INANCE OF THE CITY COUNCIL OF THE CITY ND TERRACE, CA, AMENDING THE GRAND E RAC MUNICIPAL CODE, CHAPTER 2.16, DEAL- G WIT THE CITY OF GRAND TERRACE PLANNING OMMISSION (First Reading) (ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, JUNE 27, 1985, AT 5 30 P.M. AGENDA ITEM REQUESTS FOR THE 6/27/85 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 6/19/85 Staff Recommendations Adopt following Public Hearing Council Action {- �, PENI NG C R A A P P R 0 V A JUNE13, 1985 CRA Item No. 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY ADJOURNED REGULAR MEETING - MAY 13, 1985 An Adjourned Joint Regular meeting of the Community Redevelopment Agency and the City Council of the City of Grand Terrace was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 13, 1985, at 5 33 p m. PRESENT Hugh J Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L. Evans Seth Armstead, Executive Director Thomas J Schwab, Treasurer Joe Kicak, City Engineer Myrna Erway, Secretary ABSENT None AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING THE GRAND TERRACE MUNICIPAL CODE, CHAPTER 2.16, DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION (First Reading) City Clerk Erway advised a review of the 5-9-85 Minutes revealed no Motion was made adopting first reading of the proposed ordinance. CC-85-100 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to adopt first reading of the Ordinance as amended to reduce the Planning Commission to seven members, with two members immediately discharged, and the remaining members to continue to serve at the pleasure of the whole Council Councilwoman Pfennighausen felt the procedure for eliminating two members will have to be addressed It was clarified the intent of the Motion is to eliminate two members from the current Planning Commission Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to amend Motion No CC-85-100 to terminate the present nine members and have all resubmit applications, if desired, and also open the applications to the citizens Mayor Pro Tem Matteson, with Mayor Grant concurring, felt that 1986 is the time to consider reappointments, felt eliminating all members at this time would disrupt continuity The Motion to amend Motion No CC-85-100 failed, 3-2, with Councilman Evans and Councilwoman Pfennighausen voting AYE. Page 1 - CRA 5/13/85 a l Page 2 - 5/13/85 Motion No. CC-85-100 carried, 3-2, with Councilman Evans and Councilwoman Pfennighausen voting NOE FY 1985-86 COMMUNITY REDEVELOPMENT PRELIMINARY BUDGET Executive Director Armstead read the City Manager's Budget Message relative to the CRA Preliminary Budget. LOW INCOME HOUSING RESERVE FUND Treasurer Schwab advised the Low Income Housing Reserve Fund included in the Fund Balance Summary requires the City to set aside a portion of its revenues to satisfy the low income housing needs and cannot be used for capital projects or debt service. The estimated fund balance for June 30, 1985 is $182,919 and estimated revenues for FY 1985-86 is $71,910. Responding to questions, Mr. Schwab stated he understood plans were to allow the Low Income Housing Reserve Fund to accumulate to undertake one mass project. Mr. Evans, With Mrs Pfennighausen concurring, recommended a review of the Housing Element to explore establishing programs whereby present citizens could avail themselves of potential funding if they meet the criteria. Vice Chairman felt funds are insufficient at this time. Executive Director Armstead recommended having an alternate project for funds that accumulate - a senior citizen project was discussed at one time. Staff was directed to research and report on the matter. CAPITAL PROJECTS FUND/DEBT SERVICE FUND Treasurer Schwab advised revenues from the Debt Service Fund will make the Civic Center payments and the loan to the Agency by the City Funds from the Capital Projects Fund can be transferred to Debt Service Funds since there are no restrictions School air conditioning is not recommended this next year based on lack of funding Projected fund balances for the end of FY 1985-86 is $2,730 in the Capital Project Fund and $1,273 in the Debt Service Fund The Agency/Council discussed the CRA's' financial ability to repay the City loan Mr Schwab recommended establishing a policy of maintaining a $1,000,000 reserve, which is common in cities and businesses, for contingencies, this could be accomplished by setting funds aside each year. CRA CAPITAL PROJECT FUND (22) - GENERAL OPERATIONAL EXPENSES (4200) Treasurer Schwab reviewed the estimated expenses. Mr. Evans felt expenses for engineering should be centralized. Mr. Schwab stated accounting procedures require segregating funds, projects must be accounted for separately, would restructure some of the accounts to attempt to accumulate those expenses where possible rV CRA CAPITAL PROJECT FUND (23) - GENERAL OPERATIONAL EXPENSES (4300) Treasurer Schwab reviewed the estimated expenses CRA CAPITAL PROJECT FUND (22) - VIVIENDA BRIDGE (4945) Treasurer Schwab reviewed the estimated expenses. Responding to Mr. Evans, City Engineer Kicak advised the estimate reflects 10% over the actual estimated cost, the City would have to share any additional cost unless the agreement can be amended. CRA CAPITAL PROJECT FUND (22) - AIR CONDITION CLASSROOMS (4946) Treasurer Schwab advised the estimated cost to air condition Terrace Hills Junior High School is $225,000, the City Manager recommends not undertaking this project in FY1985-86 ESTIMATED REVENUE Treasure Schwab reviewed the Estimated Revenue Line Items It was the consensus of the Agency/Council to defer approval of the CRA Budget to allow public input. ADJOURN - The adjourned meeting adjourned at 7 20 p m. to an adjourned regular meeting to be held May 14, 1985, at 5 30 p m. to conduct FY 1985-86 Budget Sessions. Respectfully submitted, { 9--� uJ ecret y APPROVED Chairman Page 3 - CRA 5/13/85 r D 114 G C;� Ar P P O L June 13, 1985 CRA Item ;; 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY ADJOURNED REGULAR MEETING - MAY 14, 1985 An Adjourned Joint Regular meeting of the Community Redevelopment Agency, and the City Council of the City of Grand Terrace was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 13, 1985, at 5 30 p m PRESENT Hugh J Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L Evans Seth Armstead, Executive Director Thomas J Schwab, Treasurer Joe Kicak, City Engineer Myrna Erway, Secretary ABSENT None CITY FY 1985-86 PRELIMINARY BUDGET CC-85-101 General Fund Estimated Revenue - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta, ALL AYES, to approve the General Fund Estimated Revenues in the amount of $1,822,406 CC-85-102 Street Fund Estimated Revenue - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta, ALL AYES, to approve the Street Fund Estimated Revenue in the amount of $27,400 CC-85-103 Storm Drain Fund Estimated Revenue - Motion by Councilwoman Pfennighausen, econ y Mayor -Tr -ant, ALL AYES, to approve the Storm Drain Fund Estimated Revenue in• the amount of $16,500 CC-85-104 Park Development Fund Estimated Revenue - Motion by Mayor Pro Tem Matteson, Second by Councilwoman Ptennighausen, ALL AYES, to approve the Park Development Fund Estimated Revenue in the amount of $21,774 CC-85-105 Revenue Sharing Fund Estimated Revenue - Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve the Revenue Sharing Fund Estimated Revenue in the amount of $13,251 CC-85-106 Gas Tax Fund Estimated Revenue - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta, ALL AYES, to approve the Gas Tax Fund Estimated Revenue in the amount of $137,184 CC-85-107 Traffic Safety Fund - Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the Traffic Safety Fund Estimated Revenue in the amount of $2,600. Page 1 - CRA 5/14/85 N CC-85-108 Transportation Development Act Fund Estimated Revenue - Motion by Mayor Pro em Matteson, Second by Councilman Petta,7A L AYES, to approve the Transportation Development Act Fund Estimated Revenue in the amount of $143,000 CC-85-109 Federal Aid Urban Fund Estimated Revenue - Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve the Federal Aid Urban Fund Estimated Revenue in the amount of $450,000 CC-85-110 Wastewater Disposal Fund Estimated Revenue - Motion by Councilwoman Pfennighausen, Second y Mayor Pro Tem Matteson, ALL AYES, to approve the Wastewater Disposal Fund Estimated Revenue in the amount of $322,630 General Fund Expenditures (10) CC-85-111 Council - (4110) - Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Account 4110, Council, General Fund Expenditures in the amount of $16,500 Page 2 - CRA 5/14/85 City Manager (4120) Line Item 110 - Finance Director Schwab advised Line Items 110 and 142 reflect a proposed 7-1/2% salary adjustment for all employees except the City Manager and paid Health/Life Insurance benefits, including the City Manager Councilwoman Pfennighausen, noting the Budget Message, felt a 7-1/2% cost of living adjustment could not be justified since the cost of living index indicates only a 4% increase, favored the paid Health/Life Insurance benefits, felt cost of living adjustment should be 4%. Felt it is time for reclassification of some of the employees who have reached the top of the salary range in their classification. Mayor Grant and Councilman Petta supported the City Manager's recommendation, noting the City operates with a minimum number of employees. Mr Schwab, noting the City Manager's Budget Message, advised the proposed increase was not intended to be a cost of living adjustment, the wording was inadvertently carried over from last year's budget Mayor Grant recommended defining the increase as a 4% cost of living plus an additional 3-1/2% salary adjustment Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to approve Line Items 110 through 142 for Account 4120, City Manager General Fund Expenditures in the amount of $79,040, with Line Item 110 defined as a competitive wage adjustment at 7-1/2% Councilman Evans and Mayor Pro Tem Matteson voiced support for a 4% salary increase The Motion failed, 3-2, with Mayor Grant and Councilman Petta voting AYE CC-85-112 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to approve Personnel Line Items 110 through 142 adjusted to reflect a 5-1/2% salary increase, carried 4-1, with Councilman Evans voting NOE. Mr Schwab clarified Line Item 601, Engineering, separated the Engineering cost for cost accounting purposes Following discussion relative to transfering all engineering costs to the City Engineer Department, it was the consensus of Council that Line Item 601 be transferred from Account No. 4120 to Account No. 4170, City Engineer CC-85-113 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Line Items 210 through 271 of Account 4120, City Manager, with the deletion of Line Item 601, in the amount of $35,346. Line Item 601 is to be transferred to Account 4170, City Engineer CC-85-114 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Line Items 600 and 700 of Account 4120, City Manager, as presented Recessed at 7 15 p.m and reconvened at 7 22 p.m. with all present. City Clerk (4125) CC-85-115 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve the Personnel Portion, Line Items 110 thru 142, City Clerk, reducing the salary increase from 7-1/2% to 5-1/2%, carried 4-1, with Councilman Evans voting NOE. Councilman Petta questioned if the City Manager's pay increase will be addressed. Mayor Grant stated he understood additional information was to be provided prior to addressing that issue. Mr. Schwab advised he had understood the City Manager's salary would be negotiated separately, so no increase was reflected for the City Manager. Councilman Evans thought the City Manager's salary was being increased 5-1/2% Councilwoman Pfennighausen stated the intent of her motion was that the City Manager's salary be increased 5-1/2% just like the other employees. Councilman Pdtta stated this is inconsistent, since the City Manager has not received salary increases at the same level as the employees in previous years. Felt the City Manager's salary should not be below that of an Assistant City Manager in other cities. Mayor Pro Tem Matteson felt the salary is not out of line in comparison. Mayor Grant stated the survey provided indicated other employees' salaries are also not comparable with other cities. CC-85-116 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, that the City Manager's salary be increased 5-1/2%, carried 3-2, with Mayor Grant and Councilman Petta voting NOE. Page 3 - CRA 5/14/85 J City Clerk (4125) CC-85-117 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Line Items 210 through 271 of Account No. 4125, City Clerk, in the amount of $8,780. CC-85-118 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Line Items 601 and 602 as presented. Finance - (4140) CC-85-119 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve Line Items 110 through 142 of Account No. 4140, Finance, adjusted to reflect a 5-1/2% salary adjustment, carried 4-1, with Councilman Evans voting NOE. CC-85-120 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve Line Items 210 through 271, Account No. 4140, Finance, in the amount of $23,130. CC-85-121 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Line Item 700 and 701, Account No. 4140, Finance, as submitted. City Attorney (4160) CC-85-122 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to approve Account No. 4160, City Attorney, in the amount of $26,000. Emergency Operations Center (4808) Jim Hodder, EOC Committee member, advised the Committee had requested the buget appropriation be increased to $10,650 to purchase communications equipment for the center and emergency supplies and reaction materials for medical services and food supplies and shelter materials CC-85-123 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to approve Account No. 4808, Emergency Operations Center, in the amount of $10,650. Community Services (4180) Councilwoman Pfennighausen recommended reclassifying the Community Services Director's position and increasing the salary to the same level as the Finance Director. Felt he has equal responsibilities, and probably a greater work load. Noted he has been assigned duties previously assigned to the Administrative Assistant. Mayor Grant stated he felt all employees deserve a 7-1/2% increase, that other positions also have increased duties, and that none of the present job descriptions accurately address the present functions. Councilman Evans concurred with Councilwoman Pfennighausen, Felt the Finance Director's position may deserve reclassification as well, since he was Page 4 - CRA 5/14/85 ' f 1 also assigned some of the Administrative Assistant's duties. Councilman Petta, with Mayor Grant concurring, opposed any reclassification unless done in a professional manner. Mayor Grant recommended a reclassification study for all personnel. Motion by Mayor Grant, Second by Councilman Petta, that Council action taken relating to all budget units relating to salaries be rescinded until such action can be taken, failed 3-2, with Mayor Grant and Councilman Petta voting AYE. Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to change the classification of the Community Services Director to conform with the salary range of the Finance Director. Councilman Petta felt there is insufficient information to make a sudden decision on a matter of this importance at this time. Councilman Evans stated reclassification of the Community Services Director's position is being considered due to the addition of duties in 1984. Mayor Pro Tem Matteson called for the Question. Motion by Mayor Grant, Second by Councilman Petta, that the Call for the Question be overruled for further discussion, failed 3-2, with Mayor Grant and Councilman Petta voting AYE. Mayor Pro Tem Matteson's Motion to change the Community Services Director's classification failed 3-2, with Councilwoman Pfennighausen and Councilman Evans voting AYE. CC-85-124A Motion by Councilman Evans, Second by Councilwoman Pfennighausen, that if Council is not going to reclassify the Community Services Director's position, that all duties that he currently is performing that was in the past performed by the Administrative Assistant to the City Manager be removed from his responsibilities. CC-85-124B Substitute Motion by Mayor Grant, Second by Councilman Petta, to instruct Staff to conduct a Salary and Job Survey of each Department Head in the City of Grand Terrace. Substitute Motion No. CC-85-124B carried 4-1, with Councilwoman Pfennighausen voting NOE Motion No CC-85-124A, failed 2-3, with Councilwoman Pfennighausen and Councilman Evans voting AYE. Mayor Grant advised no further action will be taken on the salary issue the Salary and Job Survey is completed. CC-85-125 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to adjourned the meeting following consideration of the Law Enforcement portion. Page 5 - CRA 5/14/85 POLICE (4410) CC-85-126 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Account No 4410, Police, in the amount of $455,246. Adjourned at 9 17 p.m to a Joint Adjourned Regular Meeting to be held aFl y--E6; 1985, at 5 30 p.m., in the Council Chambers, to continue the FY 1985-86 Budget Sessions. Respectfully submitted, Secrets APPROVED Chairman Page 6 - CRA 5/14/85 a PtNOING CRA APPRO.VAL COMMUNITY REDEVELOPMENT AGENCY CRA AGENDA ITEM NO, � CITY OF GRAND TERRACE JUNE 13, 1985 CHECK REGISTER NO. CRA061385 CHECK NUMBER OUTSTANDING DEMANDS AS OF JUNE 13, 1985 *(1) P1511 HUGH GRANT *(2) P1512 BYRON MATTESON *(3) P1513 TONY PETTA *(4) P1514 BARBARA PFENNEIGHAUSEN *(5) P1515 DENNIS EVANS (6) P1516 KICAK AND ASSOCIATES AGENCY DIRECTORS' FRINGE MAY 1985 $150.00 AGENCY DIRECTORS' FRINGE MAY 1985 150.00 AGENCY DIRECTORS' FRINGE MAY 1985 150 00 AGENCY DIRECTORS' FRINGE MAY 1985 150 00 AGENCY DIRECTORS' FRINGE MAY 1985 150 00 ENGINEERING SERVICES 4/15-5/12/85, CIVIC CENTER PROJECT 52 80 TOTAL $802 80 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. THOMAS SCHWAB TREASURER : *CHECKS RELEASED PRIOR TO CHECK REGISTER APPROVAL STAFF REPOR-,� :50 Date 6/6/85 C R A ITEM (XX) COUNCIL ITEM ( ) MEETING DATE: June 13, 1985 AGENDA ITEM NO. 3 SUBJECT: FY 1985-86 Budget The Community Redevelopment Agency Budget for Fiscal Year 1985-86 has been approved in previous adjourned budget meetings with total revenues projected of $677,240 and total expenditures of $1,098,770. The budget is submitted for consideration of adoption. Staff Recommends Agency 1) Conduct a Public Hearing on the FY 1985-86 Budget 2) Adopt the resolution authorizing FY 1985-86 Budget I i C.i✓t au v \h � i`iGVAL RESOLUTION NO CRA-85- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FISCAL YEAR OF 1985-86 WHEREAS, the Community Redevelopment Agency of the City of Grand Terrace is required to adopt a budget for the subsequent fiscal year for estimated revenues and expenditures, and WHEREAS, the members of said Community Redevelopment Agency and Staff have thoroughly reviewed and analyzed the proposed budget in order to determine the needs of the City of Grand Terrace, NOW, THEREFORE, the Community Redevelopment Agency of the City of Grand Terrace DOES RESOLVE that a budget for Fiscal Year 1984-85, a copy of which is on file in the City Clerk's Office, is hereby adopted with total estimated revenues of $ 677,240 and total estimated expenditures of $ 1,098,770 ADOPTED this 13th day of June, 1985. ATTEST Secretary of the Grand Terrace Community Redevelopment Agency airman of the ran errace Community Redevelopment Agency I, Myrna Erway, Secretary of the Grand Terrace Community Redevelopment Agency, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the Grand Terrace Community Redevelopment Agency of the City of Grand Terrace held on the day of , 1984, by the following vote AYES NOES ABSENT ABSTAIN Secretary Approved as to form Attorney �vr In �� `+ t ��.�� +� �1 �♦ '� `v��/`� � +'�!� a+t� +S r `+iY"✓!i y r} �+ ww L' w� < - a.K s Fw• + J,w f+ y+N..-S J vw1 `4 Y M� y N4' •�N �n� Aty, ` _yz s$',f JUN 13 1985 G�QUNC!_4 AGENDA LTEY 91 a (nii� of (�rttncl �Errttre (�rFur� c�+ errace, C�ttlifnrnia 0%tS t.s to trrttfU t at to hrrjebU awarbPb this 10.1jerliftrate of tPeruirle fur mrtotnnhtng srr ive anb run#ribuffun to r41 P13-vntniz Commisston � I un tl is aU �i+yes I r I Y Mayo ` �t+• r ♦ Y'+ ' n y � R Y � • w � � � a � � F v .1` � r2 + r '� � i -i.+r r `�" ♦ + `� r � / �� / M\ ` t'<M '! N .� y1 r� ` f \ I f hY + f!� N/ �. � Y! 1\V '7 + AY �V fY + 'h+ � I M!� / fflj \ , r/ � `' AL 1�\�'� 1 U� �\"�•• Av A1� Ih��`' /N Jf Lti. ,L�. +/A� Ih JW !I/' G IA i� AwardOompany PO Boa 2029 Tuscaloosa Al 35403 G2 E PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CHECK REGISTER NO 061385 GDUNCIZ AGtNDq OF :j IT=r r=t T r it'EP IIUMLER NAPE DESCkIFTILIN AMCUN i4327 _5532____-_- PAIVE kE56E< CAST FJnD ___-__RETIREMENT F/F ENC.5/-*/05 270.2 kETIPEMEnT F/c EnC 5/3/F5 205 L RETIRE"E'.T F/F Et+C.5/:/E5 434.t PETIREIIE`. F/F EAL.`./3/-o5 315.: - - - - - - - - RETIREMENT P/R EmD 5/3/F5 F3.4 RETIREMENT F/R ENL.5/3/b5 13.3 D4?2P 1'372 LEFEFRED CEMPENSATION FUND DEF.COMP.o/k ENG. 5/3/85 -` � 394.5 DEF.CUMF.P/F END. 5/3185 416.0 DEF.00r,�P.P/6 ENE.__5/3/85_ i34.4 �- DEF.CONP.P/k EVD. 5/3/b5 46C.6 • DEF.CCMP.P/k END. 5/3/85 121.8 D E E. CD' -AP PJ R_EN rl.-5J-31-6 5 500.0 -- - - DEF.COMP.P/k END. 5/3/85 29.1 5522 PAIVE 6E'�LE� CASH FUND R�LIRE21E'�T e/R-E�D,�4/_19/8S 270•� - RETIREMENT F/R END. 4/19/85 285.E RETIREMENT P/P ENO. 4/19/85 419.0 " R E T 19 EL1 EaL-U3-END -P 4 / .41J35 315 . `. RETIREMENT P/R END. 4/19/85 83.' RETIREMENT P/R END. 4/19/85 13.: P4330 1972: DEFERRED COMPENSATION FUND DEF.COMP. P/R END. 4/19/85 394.! - - - - DEF.COMP. P/R END. 4/19/85 - - 416.( _ COMP. P I R EXD 4/19/85 1,11..1 - DEF.COMP. P/R END. 4/19/85 - 460.1 DEF.COMP. P/R END. 4/19/85 - 121.1 0E F C 0 M P,_P-L-F-N A� 4114.L85 433,! P4332 5755 QWIK-CODE 1985 OkIK-CODE MANUAL - `- 8• D4334 3753 JOFNSON TRACTOR COMPANY FUEL/OIL FILTERS E.C.C. 04235 2e F_hRlRr A-UIO PARTS OIL FILTERS F.❑,C. P4336 1752 CHIEF AUTO PARTS GAS CANS FOR E.O.C. P4337 67P2 STATE COMPENSATION INS.FUND WORKERS COMP. FOR MAY 1985 Pti'23p_ 66al SrCUR-lJY PACJfI-C_ t4AI,BANK - FED_F K DEPESIT- MAY- 1985_ P-'339 2260 EMPLOYMENT DEVELGPMENT DEFT. STATE P/R DEPOSIT MAY 1985 - _ S.D..I.PIR DEPCSIT MAY 1983 04'A42 1712 CALIF9ST4TE OF GENERAL SVCS. ZONING L DEVELOPMENT LASS '4z43 CALIF .TPEASURES ASSOC. APPLICATION/CEPTIFY SET14 - 1665 P4344 175L_ -_CH1EF_AUTO_PARTS__--- - -OIL-FCR GENE RAT CrZ5,E.0 C. SHERIFF FLLYL TICMELL LAN ENFORCE.SVCS JUNE 1QP5 CRIME PP,EVtrT.PkJCkcM 0AY 1985 ze. 42. 752. 1j256. 201. - - 66. 17 54. 34,18" 3,14C, �I -f / _ yr tOF ---- --- �ENl3;-- T Nuf 3ER t UNE ER NAvr 2 _— _ __CJ1LITY JJEBEP SUPPLY _ „-, TRLCM EE:LINEPS U-LlwITEC -1021 ACANA CORPORATION CESCfiPTION ThFEE GArA,_E CG0,,S/IN5TALLED Ec:)LI, En FuF T%LCK T PL.%t KING PANEL t2LI ITEM r0CJNT 4o2.76 24C IC 554 E5 3C'S 1170 AJH1L NOLR-LGCK E-KEY------- FKEYS FOF CIVIC CENTER.---- __ FOP. CIVIC CENTER 5 _-- -- 87.42 - KEYS KEYS KEYS FOk Ci1IC CENTER 1E :5 FLR CIVIC CENTER--_______ 27.45 - --- - —LOCKS LOCkES/KEYS FOR CIVIC CENTER 71•'1 • LOCKS FOR CIVIC CENTER 119.96 LCCKS/KEYS _ Fri R-CLV 1.C__CENTER __32.72 L"s2?5 1210 SETH ARr. STEAD LOCAL VILEACE,ARMSTEAD M,E_E_T._COLTON35/7/83_ 45.00 25.32 --- MEET.UPLAND15/24/85 - 31.73 ATION SYSTEMS REN�DC�1iGNF . 81, � 13�7 1723 AT£T _If,FOR 13238 1360 BASTA1rCHURY BOTTLED HATER BOTTLED WATER C/C 34.30 13239 1365 - _ BAYLESS STATIONEPS - - OFFICE SUPPLIES - OFFICE SUPPLIES 38.14 4.03 - _- - - -_ OFFICE SUPPLIES 1-05 OFFICE SUPPLIES - 74.6C _ OFFICE SUPPLIES _ 26.9: O.F El CE--S-UPP LI E OFFICE SUPPLIES 176.9; OFFICE SUPPLIES _ 22.9' 22'9! _ 0 EF-I C_E__ S U PR L I E S 16.5' - OFFICE SUPPLIES 35.14 OFFICE SUPPLIES '7 DFFICE_SUPPLIES—.___ 16.7 --- OFFICE SUPPLIES 13 2 40 13-6 5 .B.A Y-L ESS_SSAI LOI` FRS OFEICE-SUPPLIES 3.1 OFFICE SUPPLIES 0.6 30.6 - OFFICE SUPPLIES30.0 13241 1655 CA MUNICIPAL BUSINESS TAX ASSO MEMBERSHIP 64/65 CMBTA LAMPS _ -- — ---- —_ 157.3 13247 i7el CBtiSOLIDA_TE.D-ELFCI-RICAL-DIST--RFFLECTOF 1-243 1875 .3244 1876 .2245 -»cu COPPLETE BUSINESS SYSTEMS COPIER RENTAL 5/26-6/259SVALL COPY LINE C3RP. _ COPIER RENT.5/13-6/139SMALL ___1eeg5USA,%-CkAWF7PQ__ -- ------ -- �A�IGFAPHY/CERTIFICATES 435 5 216.`- ,S �r PART/TkIAN%,LE MA.Lt.T 5/85 __ 11071, 1�0 LINIEL LANLSCAFINC ��kYILES 3 VEt LOk - - -- - - i Tcr .• ; E4 NUFcEk NAtE DLSCFIRTIUty OC�c 1917_- _ -__ LAt IEL'S LA�LSCAF ING SE010ES IRRIGGTIOt kEFAIR9 PARK 3�47 1c.35 ;AF CY F Z I NI,NG CC"PAt'Y COMPUTEK Pk1N7CLT PAPER 32'r% 1°77-- - - [,E'CO SL.FPLYi INC. FLOOR MATS L/C FLOOR MATS C/C ?2�6 2240 EL CHICANO VEkSPAPEP - NOTICE TO CDNTRACTOFS .3250 __ -25L5 ___FKM-COPIFR_PFOCUCTS S11PPL.IES-FO-k COP-IER- =251 2047 ALEXANDER GRANT E COMPANY COMP.SVCS.MAY 1985 COMP .SVCS_rAY_1965 -- - UPS CHARGEICOPP.PFINTOUTS UPS CHARGE,COrP.PRINTOUTS i-Er &mCut T 2,37C.45 425 22 150.79 150 77 "_ --- 7E.70 -- -- 271.24 1f140.CC 240.00 15.09 15.09 1'252 3150 HARSER COMPANY REPAIR STREET,VARIOUS LOCATION 810.00 12?c? 'IIAA k;:RT7 EQUIPMENT RFr.IAL BENS-S.KIPLOtDER,/S20R.'L-DRAINS -15-6.13- '3254 3142 THE HIGhSMITH COMPANY.,INC. PAMPHLET FACKS _ 68.79 RAMP-HLE1 RA(_C 13255 3495 IPS SERVICES INCORPORATED STREET SWEEP.5/7/85 - 442.44 STRFFT CW99_P_5!_1_41-8.5 4b2.AZ STREET SWEEP.5/21/85 405.57 STREET SWEEP5/28/85 - 393.28 13256 3503 INTERNATIONAL CITY MANAGEMENT ELECTED OFFICIALS HANDBOOK 45.00 1375? 4164 u MAkL1-4-437 14.50 13258 4195 kUSTGM ELECTRONICS INC. TUNING FORKS/RADAR UNIT 39.30 13259 4420 VIRGIL LIVELY CROSSING GUARD 5/13-5/24/85 159.00 1�2 447n tore ► Lu" nJSprisA1 TRASH -PICK-UP C/Z-6/85 --37.0° 37.0`. TRASH PICK-UP PARK 6/85 3261_- 465E r K_tZ1 _ COMPANY _- ""'AllT/OL�CY_P1A,ETXIi[2_YEILRSI_- 545.0C MAINT/OLYMPIA,ETXIII2 YEARS) 545.0( 13262_ &Ea XAItnMA AJCADEpYJ-CODE-AD1t,lA. CDDE--ENFORCEMENT COURSE----- - -- -50.0( 1:;ZC3 4p°5 N C R COGPCRATION SUPPLIES FOk COrPuTER 111.3 73 b SupPLI.ES__FOk._COrPUTER_ --- SUPPLIES FOR COMPUTER 267.31 FLEXI DISKS/COMPUTER 43.6' DAT_-CAU_RILGESJC0'iPUTER --- - _ _ _ 244.4 DATA CAkTk1DGES/COMPUTER 244 4 PF1t TEK CASSETTE/C]MPL,TER 20° 1 r'L4-r / _ _ ' L01--- --- _VEi I JE___ r.�T rU'!ER NLrFEF 0E 132; J%AZAFEF ,FAF PEF .ricokINS E: •='a5 5528 Fr11LIP ". F..CE 1?2r6 5529 FACIF.0 EELS L'267 55d-0 P B WEST ENTERPRISES JESCriPTILN LEGAL StRVICES 4/E5 PA'h CLEAN-UP D/4-5/27/b5 PHONE C/C 5/14/r5 PHONE ECC ___PAY_P'-'Ua.ES C/C 4/7/65 CCNP.PnL,4E 4/7/E5 CO"P.PHC-aE 4/7/65 61NCIrG COMLS — 4 aTEr AMOur.T 2,974 5 3 220 CO 050.E'2 2Q.G2 —_ 56.11 2C.72 20.72 71.50 _132E8 5j45 PFT_U_F" ��EISFC S1Gt�S FCR GIVIC_LEti7ER 51.30 132E9 5579 PEOPLE iELFEFS,INC. REC.SVCS.5/16-5/21/85 - 17608.C1 13270 5581 PETTY CASH-PEGGY TROTTIER COURT FEES/SEhER 12.0C - COVE MOLDING 7.74 GA.S FaR _LAW1\H01 0R 1.00 MOLLY BOLTS 3.21 FILM PROCESSING 3.0E CCLERS—FOk-EU^..GFT 3.1E _- UPS CHARGE 6.7` BINDING FOR BUDGET -- $.3E - MAP r1PDATF T -OE PAINT/ROLLER __ 8.5; POT MIX E PLANTER - 10.8`. FTLM PRCCFSSTAr 4-0- CITY MANAGERS MEET.ERWAY - 11.2! 1-.771 55P1 PETTY CASH-PFGCY TROTTTFR ❑TCkFTTr_BDX,CDEP_UTrR 10.5' FILM PROCESSING 7•91 PIPE WRAP 5.0I FTLN P-RDCESSING 3.01 WATER KEY 1.5' 12277 6125 CTTY OF REDI ANLS rVJAC_t!LiT.LA_TTESOh_5J10J$5 9.61 1:273 6298 KIVEFSIDE STKIPING PAINT CROSS,'ALK,VARIOUS LOCH 5,157.0 R INT_hED CURE C/C_ _ _Z60.0 13274 6458 SAN EERNARDINO,CCUMTY CF 1_275 E555 SAS. PEi."ARLIrvG.CCurTY IF 13276 6614 THO'`1AS SCHhAE COPIED PAPER DUMP C-UPGE 4/16-5/15/85 DUMP CHARGE 4/lE-5/15/85 Ct'TA rEET,It/ 10,SChnA3 PRIMA MEET.5/17•SCHkAB __LEG.I.SLAIIV.E-__t1EET.512_SCHhAB— LOCAL rILEAGE,5CHWA5 CS"'FO "1tET.4/26,SCHKAB 1-53 1 2 6 E; 125.5 30.5 26.0 _ 1-9.2 4.5 4 5 :! _VEIoLOF -- _-- VE' LL!F__- _-- - _--- --- — -- — -ITt-" __ - - — — - _ IT EC ^.T r IJII:ER ',UMEEh r Ai E DESCRIPTICN AnCUi 1=Z77 _ Ea49 _ SIERFA A-OLE!ALE H..FDEARE ,I oC. __ M,IRROR.K/LOCKSESHELVES - - - — 13P.1 (-720 SO Ct.FCISC� CC•FAtY cLEC C/C 4/12-5/13/E5 2+232•r- - —_ ELEC.E/P LIGHTS 4/12/5/13 323.3 ELEC.SPRIN►..PAkK 4/12/5/13 10.0 ELEC.EAFT/BALM 4/12-5/15 1C.9 ELEC.SIGNALS I2J-4112-5/15---___ _ ___272.6 ELEC.CITY 6LDCS (2) 4/12/5/15 1°.E 1227Q E736 S_0.CA.GAS__COt3.A'Y LOGS_4J10-5/9 GAS C/C 4/10-5/9 468 8 132FO 6711 'kE.RS1AS-UBAIrCE CDAPHEEki-LAUT.L 11A3.VB5=6J-E6 109346-C 132F-1 6765 SQUIRES LUMBER COMPANY PADLOCKS/GARAGE DOORS 30.3 132E2 7056 PEGGY TROTTIER LOCAL MILEAGEsTROTTIER 8.7 LOCAL MILEAGE MOTTIER 6.3 132F3 78FO kEST PUBLISHING COMPANY CAL.000E UPDATE 43.c - TOTAL CHECKS $88,887 67 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CliY tIABILIIIES HAVE btEN AUDITED BY ME AND ARE -NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY FINANCE DIRECTOR CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - MAY 9, 1985 PENDING CITY COUNCIL APPROVAL JUN 13 1985 COUNCIL AGENDA ITEM # .3 G A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 9, 1985, at 5 52 p.m. PRESENT Hugh J Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT None The meeting was opened with invocation by Pastor Dave Jacobs, Grand Terrace Christian Fellowship Church, followed by the Pledge of Allegiance, led by Councilwoman Pfennighausen ITEM DELETED FROM THE AGENDA Item 7B - Ordinance amending the Municipal Code providing for the election of City Council members by districts and an elective Mayor. PROCLAMATIONS Mayor Grant presented the following Proclamations (1) "Firefighter Appreciation Day" - May 31, 1985 (to be presented to the County at the Third Annual Firefighter Appreciation Banquet on May 31), (2) "Soil Stewardship Week" - May 12-19, 1985 (to be sent to the Riverside -Corona Resource Conservation District), (3) "Arts Awareness Month" - May 1985 (presented to Tom Williams, Executive Director, San Bernardino County Arts League) (4) "Senior Citizens' Month" - May 1985 (to be presented to the Grand Terrace Senior Citizens at their May 10 meeting). CERTIFICATE OF COMMENDATION - ED O'NEAL Mayor Grant read and presented a Certificate of Commendation to Ed O'Neal for outstanding service to the City Page 1 - 5/9/85 CONSENT CALENDAR Item 3A, Check Register No. 050985, and Item 3D, April 25, 1985 Minutes, were removed from the Consent Calendar for discussion CC-85-93 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL AYES, to approve the following Consent Calendar items B Ratify 5/9/85 CRA actions, C. Approve Minutes of April 11, 1985, E. Confirm dates and times set by CRA for Council FY 1985-86 Budget Study Sessions, F. Waive $150 Security Deposit for Friends of the Library to conduct meetings in the Civic Center Meeting Room, G. Waive $150 Security Deposit for Grand Terrace Community Soccer Club to conduct meetings in the Civic Center Meeting Room. CHECK REGISTER NO. 050985 & MINUTES OF 4/25/85 Following clarification of Warrant Nos 13156 and 13143 and CC-85-94 recommended amendment to the April 25, 1985 Minutes, Motion by Councilman Evans, Second by Councilman Petta, ALL AYES, to approve Check Register No. 050985 as presented and the Minutes of April 25, 1985, with Item 3 of Councilman Evans' report on page 6 to read " ".. that Staff be directed to request Caltrans to widen the Barton Road Bridge over the I-215 Freeway in the City of Grand Terrace " PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry, objected to noise from construction operations prior to 7 00 a.m. on Tract 9773 and recommended an ordinance prohibiting such operations Tony Ramirez, 12708 Sanburg, representing the Grand Terrace Soccer Club, questioned whether Council was aware of the $5 00 per hour fee charged organizations to use the Community Meeting Room over and above the Security Deposit. Was advised the fee covers the cost of a staff member when the room is used after regular business hours. Mr. Ramirez recommended issuing keys to eliminate the need for a Staff member. Staff was directed to investigate this matter and provide a recommendation. Mayor Grant requested input from the Soccer Club's Board of Directors on this matter. Signs/Banners - Betty Bengle, Kiddie Carousal, 12030 Vivienda, Requested reconsideration of the requirement to remove her banner. Tom Schnieder, J & R Family Bicycle Center, opposed the sign and banner regulations and the $50.00 variance fee, felt enforcement is discriminatory against permanent businesses, since developer/real estate hand-held directional signs are displayed on weekends and are Page 2 - 5/9/85 not cited since no City personnel are on duty, felt businesses should be allowed to display banners on a temporary basis Mayor Pro Tem Matteson noted the amendments to the sign ordinance were recommended and approved by the Chamber of Commerce. Councilman Evans felt the intent of the ordinance regarded permanent display of banners, recommended re-examining the ordinance to consider allowing temporary display of banners Councilman Petta withdrew from discussion and action in this matter due to a potential conflict of interest. Councilwoman Pfennighausen voiced concern for what length of time is considered temporary, felt consideration should be given to special sale events, requested developers be notified hand-held signs are prohibited Mayor Grant requested that Staff adjust its working schedule to enable weekend sign enforcement Staff was directed to return this matter for further consideration as soon as possible Barney Karger, 11668 Bernardo Way, felt hand-held signs are legal, felt Council should make some allowances if it expects to have a progressive City Jim Rigley, 22605 De Soto Street, concurred with Council's action relative to the sign ordinance enforcement, recommended continued review of the ordinance for further improvement. Ken Rinderhagen, 12738 Wilmac, stated CCS is authorized and has removed many prohibited signs from utility poles and City property, concurred with enforcement of weekend illegal signs and unauthorized signs. Recess was called at 7 15 p m. and reconvened at 7 35 p m with all members present PARKS & RECREATION COMMITTEE The Minutes of April 1, 1985 were provided HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Mayor Grant advised formation of a separate Historical Committee was recommended at the previous meeting Proposed responsibilities of that separate committee were provided. Councilwoman Pfennighausen stated she recommended separating the historical and cultural functions since the Committee has indicated a need to concentrate on historical functions this year and the cultural activities have been a source of problems for the Committee Recommended deleting the five -member limitation and allowing unlimited membership Concurred with the responsibilities and purpose of the Page 3 - 5/9/85 proposed Historical Committee as presented Councilman Evans concurred with unlimited membership and recommended deleting the requirement of each Councilmember appointing a member Barbara Mathews, Chairperson, noting Councilman Evans questioned why the Committee waited so long to voice concern about the fair and parade, read a statement she had read at a Council meeting immediately after the Country Fair. Questioned Councilwoman Pfennighausen's interest in the committee at this time, the criticism and charges, and what evidence exists indicating the committee has had problems the past three years Read the definition of "cultural," doesn't feel the carnival fits that definition Read the Committee's updated 1985 goals and questioned if other committees have printed updated goals. Stated considerable time has been spent clouding the issue and that the original problem still has not been addressed Roy Nix, 12173 Country Club Lane, disagreed with dividing the committee Felt the real issue involved is a small group of people that will use any means to gain control desired. Agreed the dissention within the Committee surfaced with the last Country Fair Parade, a minority representation requested Council advice and appealed support of a particular plan, which was denied in principal, but some ground rules were established The ground rules were ignored and the group continued to do what they wanted That same element is still supported by members or a member of Council that choose to plant seeds of disharmony and point a finger in some other direction. Cautioned Council to recognize this as a bigger issue which is a cancerous condition proceeding not just in this committee but in every area of representation of the City Felt the present limitation of membership on all committees should be continued to discourage committees from becoming social gatherings. Councilwoman Pfennighausen recommended dividing the committee to resolve the problem of it being divided. Noted Mayor Pro Tem Matteson indicated he was aware of the parade rules but chose to ignore them Denied having a sudden interest in the committee. Felt one committee should not control all historical and cultural pursuits within the City. Supported unlimited membership. Recommended subcommittees Mayor Grant disagreed with individual Councilmembers appointing committee members Supported not limiting membership to five members. Felt historical and cultural functions are compatible, opposed establishing a separate committee and dividing the committee just to resolve problems. Read a letter from Committee Member Ann Petta received this date, addressing her concerns relative to the committee, the fair and the newsletter, which is on file in the City Clerk's Office Councilman Petta felt the fair and parade are not pertinent to the issue and not sure they are cultural in nature Disagreed with dividing the committee, feeling dismantling the committee functions would be too restrictive, would make it insignificant, and would undermine the integrity of all committees Supported continuing the Page 4 - 5/9/85 CC-85-95 Page 5 - 5/9/85 committee as presently established. Council initially established a five -member Committee and could consider increasing the membership Council should provide guidelines, duties and responsibilities Committees need assurance of stability, functions and cooperation and are owed a debt of gratitude Motion by Councilman Petta, Second by Mayor Grant, that Council not dismantle the dual functions of the Historical & Cultural Activities Committee Councilwoman Pfennighausen noted the committee originally had seven members Councilman Evans and Mayor Pro Tem Matteson indicated they would only support the Motion if there is no additional motion to remove Barbara Bayus from the Committee Motion No 85-95 carried, ALL AYES. BLUE MOUNTAIN WILDERNESS PARK COMMITTEE REPORT Chairperson Susan Crawford advised the Committee, Councilman Petta and Denis Kidd toured a 40-acre site which Mr. Kidd is considering donating to the City on April 27. Mr Kidd's major concern is vandalism and policing the area. Captain Bradford, Councilman Petta, Mr. Kidd and she viewed the area on May 7 from a Sheriff's Department helicopter and discussed various ways to maintain the integrity of the mountain Captain Bradford advised the Sheriff's Department, in addition to the helicopter, also has an equestrian division. A future meeting is scheduled with Mr. Kidd to resolve fees and other problems that may exist. Recommended naming the proposed park "Kidd Park" and the preserve "Blue Mountain Wildlife Preserve." CRIME PREVENTION COMMITTEE REPORT Chairperson Susan Crawford reported the following (1) A vacancy exists on the Committee, (2) A third Town Meeting is scheduled for May 21 EMERGENCY OPERATIONS COMMITTEE REPORT Councilwoman Pfennighausen reported the Committee has been presented with notebooks on planning and are in the process of formulating first aid packages and emergency supplies. ECONOMIC DEVELOPMENT COMMITTEE REPORT Jim Rigley, Interim Chairman, reported the Committee met May 17, with all members present and Terry Moore, San Bernardino County Economic Development, who plans to attend all meetings The Committee is pursuing a hardware store and family restaurant in the City. Barney Karger advised the Committee of two facilities he proposes on Barton Road east of the new medical facility The Committee is researching information derived from brochures regarding the economic development of various cities in order to plan a design Jim Rigley was elected Chairman and Doug Erway Vice Chairman. FIRE CHIEF REPORT City Manager Armstead advised the Fire Station personnel assisted in checking out the Civic Center equipment and facilities CITY ENGINEER REPORT City Engineer Kicak (1) Advised 27 inquiry letters were sent to residents in the area of Vista Grande and Grand Terrace Road who qualify for A-1 zoning to see if they wished their property rezoned from R-1 to A-1 The results will be reported at the next meeting. BRENTWOOD REALIGNMENT AT MT. VERNON (2) Advised the information requested by Council regarding realignment to extend Brentwood at the Canal/Mt Vernon intersection will require more time to analyze, due to the complexity of the problem. Requested and received Council concurrence to take the project to the Planning Commission at its May 20 meeting for recommendations Verda M. Hixson, 555 Country Club Road, San Bernardino, speaking on behalf of Col. Alexander, stated he questioned why he was not contacted regarding the proposed realignment since it would affect his property, questioned whether the City has considered a slight curve in Brentwood and purchase of the Alexander property, which would remove all complications. Al Trevino, 1015 Madison Place, Laguna Beach, felt signalization at the existing intersection of Canal Street and Mt Vernon represents one of the better solutions, meeting all the criteria for site distance for clearance, felt all necessary information is available and did not see justification for delay. Barney Karger, 11668 Bernardo Way, felt realignment and signalization at Brentwood would irritate homeowners on Brentwood due to increased traffic, Recommended widening existing streets to handle increased traffic without traffic signals or realigning Brentwood. Jerry Hawkinson, Planning Commissioner, advised the Planning Commission's concern is the ultimate development of the entire area, not for one particular project The Brentwood realignment was suggested to eliminate traffic stopping at the top of the hill. Recommended considering Mr Karger's suggestion Councilman Evans recommended the Planning Commission review the recent traffic engineering report, which identified the intersection of Mt. Vernon, Grand Terrace Road and Canal for corrective action to upgrade to eliminate traffic problems for the entire area as it develops PARKING VIOLATION - GEORGE FISHER Finance Director Schwab advised that Mr. Fisher protested receipt of a commercial vehicle parking violation in a residential zone at the last Page 6 - 5/9/85 Council meeting. Staff research of the matter, as directed, revealed the deputy who cited Mr. Fisher was unaware the recently -adopted ordinance prohibiting commercial vehicle parking on residential streets was not in effect. That ticket has been voided. Mr. Fisher parks only the tractor portion of his rig in front of his home, which does not appear to cause problems, noted there is a question as to whether that exceeds the one -ton load capacity specified in the ordinance. Stated Council could consider amending the ordinance. Noted the City Manager has authority to grant parking waivers. George Fisher, 22808 Miriam Way, advised the tractor, although it is diesel and is licensed as a commercial vehicle, is not capable of hauling a load other than a trailer, no one has ever complained and it does not cause a hazard. Stated he doesn't want to move in order to park and protect his source of livelihood in front of his house. Mayor Pro Tem Matteson advised Council adopted the Ordinance as a result of complaints. Noted rules must be made to benefit the majority. Councilman Evans felt the intent of the Ordinance was to prevent the parking of combined tractor/trailer rigs. Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to initiate an amendment to the Parking Ordinance to exclude the trailer portion and allow just the parking of a tractor. Councilman Petta felt the amendment could create confusion and result in a discriminatory ordinance, recommended further investigation by staff. Councilman Evans disagreed with delaying, noting Council could consider Staff recommendations and adopt or reject the amendment. Councilwoman Pfennighausen recommended clarifiying the intent of 'the ordinance relative to vehicle weight and/or load capacity. The Motion failed, 3-2, with Councilman Evans and Councilwoman Pfennighausen voting AYE. CITY ATTORNEY REPORT City Attorney Hopkins advised the proposed ordinance providing for election of Councilmembers by districts and an elective Mayor was deleted from this agenda since modifications are necessary. The four districts must be defined with legal descriptions and will require a population census to divide the districts equally Certain political decisions are needed before completing the ordinance This ordinance could preclude some Councilmembers from running for re-election in 1986. Noted the ordinance proponents indicated they would pursue the initiative process should Council fail to adopt the ordinance. Noted Council may prefer to make the decisions rather than the proponents. Following discussion, the City Attorney was requested to prepare a detailed memo regaring this matter for Council consideration at the next meeting CC-85-96 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen to take no further action on this matter. Councilwoman Pfennighausen Page 7 - 5/9/85 felt the City is too small for council districts and would be a costly process. Noted apportionment problems which occur at the State level Mayor Grant stated he could not support the Motion until he had reviewed the City Attorney's memo. Disagreed the City's size would affect the validity of a ward system. Felt it could resolve some problems which he feels exist. John Mathews, 11733 Eton Drive, stated the ordinance has been proposed to eliminate the bullet vote whereby some voters do not vote for all council offices on the ballot, which dilutes the value of the votes of those who do. It is not directed at any particular Councilmembers. Questioned and was advised the City cannot elect one councilmember a year since there is no legal provision for this in a general law city Jim Rigley,, 22605 DeSoto, supported the present system, felt the cost would be excessive, and the City is too small. Ken Rinderhagen, 12738 Wilmac, opposed expending City funds on the proposed ordinance. Roy Nix, 12173 Country Club Lane, disagreed the cost would be excessive to process the ordinance. Felt making decisions on controversial issues for the City would be difficult if they pertain to an area in the immediate area of three councilmembers' residences. There is more potential for this type of situation to exist in a smaller city. Has heard councilmembers voice concern for their homes relative to development of the freeway area. Recommended the ward system to allow equal representation from each area as a precaution against emotionalism entering into decisions relating to controversial developments. Felt the one-man, one -vote system is more fair. Councilman Evans, with Mayor Pro Tem Matteson concurring, disagreed with the implication that three councilmembers cannot govern the community fairly because they reside in one area. Noted past representation in the northeast quadrant during the last six years didn't seem to create a problem. Mr. Nix apologized for any implication that he was targeting the current Council. Felt it would be very difficult for two or more councilmembers residing in an affected area to be objective when there is pressure from residents in that area , representation from different areas could ensure a more objective evaluation of controversial issues. Motion No. CC-85-96 carried 3-2, with Mayor Grant and Councilman Petta voting NOE. Recessed at 10 05 p.m. and reconvened at 10 18 p.m with all present. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING CHAPTER 2 16 OF THE GRAND TERRACE MUNICIPAL CODE DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION (First Reading) Page 8 - 5/9/85 City Attorney Hopkins advised the proposed ordinance will reduce the Planning Commission to five members, with each Commissioner to be nominated by and serve concurrent terms with each individual Councilmember, as directed by Council Vern Andress, Planning Commissioner, felt the present process creates a worthwhile balance of opposing opinions, the proposed ordinance would eliminate that balance by linking each Commissioner to a Councilmember and a totally new Commission could be harmful to the City Recommended two separate entities that can independently convey their ideas in a manner that will benefit the community Jerry Hawkinson, Planning Commissioner, concurred with Commissioner Andress Did not object to reducing the number of Commissioners, but recommended reducing by attrition Noted Planning Director Kicak has indicated he has had no problem working with nine Commissioners Did not feel a quorum has been a problem Larry Halstead, Grand Terrace Area Chamber of Commerce Vice President, advised the Chamber's Board of Directors unanimously supported the proposed Ordinance Mayor Grant advised he received a letter from Chamber President Doug Erway indicating the Chamber recommends reduction of the Planning Commission to five members and the benefits, but did not address the method of appointing the Commissioners Concurred with Commissioners Andress and Hawkinson and recommended not supporting the method of Council appointments Felt the Commission should remain in its present status Councilman Evans stated his motion was to prepare an ordinance whereby each Councilmember would appoint, not nominate, a member of the Commission. The appointments should not be subject to approval as written in the proposed Ordinance. Each Commissioner may be removed at the discretion of the Councilmember anytime with or without cause, and will not serve at the pleasure of Council Felt the Planning Commission is a political body, not just advisory, and has handled many issues nonprofessionally Stated the Planning Director has advised him he felt five Commissioners is ideal and would reduce problems he has had Recommended pursuing a master plan for the City that would bring control to prevent potential problems Felt independent thinking is good, but causes problems Recommended training of all Planning Commissioners Felt the only alternative to this Ordinance would be an elected, paid commission Mayor Pro Tem Matteson recommended seven commissioners, noting the City of Rialto is the only surrounding city with five commissioners Councilwoman Pfennighausen felt the number of commissioners in surrounding cities coincides with the number of councilmembers, which was the basis for five commissioners Felt the Chairman has represented the Planning Commission unprofessionally, that the Commission is not taking Council direction, and is jeopardizing the Page 9 - 5/9/85 City legally Was advised by the City Attorney of certain cities having Commissioners appointed and terms running concurrently with the councilmember. For the record, does not consider the members of this Planning Commission gutless SOB's. City Attorney Hopkins read the title of the Ordinance Councilman Petta felt the Planning Commission has worked well, should reflect independent thinking, and is not wrong if its opinion is different. CC-85-97A Motion by Councilman Petta, Second by Mayor Grant, that the present Planning Commission be continued with nine members CC-85-97B Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to amend Motion No CC-85-97A to establish a seven -member Commission through attrition CC-85-97C Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to amend amended Motion No. CC-85-97B that Council review the present Commissioners and reduce the number to seven immediately, carried 4-1, with Councilman Petta voting NOE Motion No CC-85-97B, as amended to reduce the number to seven immediately, carried 3-2, with Councilman Evans and Councilwoman Pfennighausen voting NOE CC-85-98 Motion by Mayor Pro Tem Matteson, second by Councilwoman Pfennighausen, ALL AYES, to waive full reading of the ordinance City Attorney Hopkins advised the ordinance as amended will now reflect seven members, with three terms expiring 6-14-86 and four terms expiring 6-14-88 In discussion it was clarified that the current method of selecting Commissioners and serving at the pleasure of Council will continue Motion carried 3-2, with Councilwoman Pfennighausen and Councilman Evans voting NOE (A review of the proceedings revealed no motion was made to approve first reading of the ordinance as amended. Refer to 5-13-85 Minutes. CITY MANAGER REPORT City Manager Armstead advised he would be meeting with Group W Cable the next day regarding the franchise CITY COUNCIL REPORTS Councilman Evans Questioned the City Engineer's justification in selecting t e south side of Grand Terrace Road, east of Mt. Vernon, for a proposed sidewalk using SB 821, Article 3, (TDA funds) of $12,000, with the City's match to be $4,000 Felt primary concentration is needed on Barton Road for widening and improvements Page 10 - 5/9/85 including sidewalks. Also feels sidewalks are needed on the east side of Michigan between Barton Road and DeBerry. City Engineer Kicak stated Staff attempts to`select projects that meet the criteria of SANBAG guidelines. To improve Barton Road between Canal and Vivienda would cost approximately $200,000, which would include construction of curbs, gutters, paving, sidewalks, but would not include right -of way acquisition. Responding to Councilman Matteson, advised if the City does the project, it has a franchise agreement which requires the utility company to relocate utilities within the right-of-way unless the utility company has prior rights. If a private developer were required to relocate the utilities as a condition of approval of a project, the developer would pay the cost. The project on Michigan has not been considered because the installation of improvements under SB 821 Article 3 requires those improvements to be installed at the master -planned Circulation Element ultimate location. Right-of-way is presently insufficient. Following adoption of the Circulation Element, Council questioned whether or not the ultimate width of Michigan should be constructed in accordance with that master planned width. Sidewalk construction on Michigan was proposed to Council sometime ago. One of the major problems at that time was right-of-way and sidewalk location. There was citizen opposition to dedicating the necessary right-of-way. Mayor Grant and Councilwoman Pfennighausen felt there was more need for sidewalks on Michigan because of more pedestrian traffic to that elementary school. Councilman Petta felt both were important. Felt it would be expensive to acquire the necessary right -of way on Michigan and noted right-of-way is not needed on Grand Terrace Road. Recommended keeping the present project and trying to get other funds to also do the project on Michigan. CC-85- Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to direct Staff to investigate utilization of FY 1985-86 SB 821 Article 3 funding for Michigan as well as Barton Road. The intent was clarified as both sides of the streets. Mayor Pro Tem Matteson declared a potential conflict of interest and withdrew from action on this matter. The Motion carried, 3-1-1, with Councilman Petta voting NOE and Mayor Pro Tem Matteson abstaining Councilwoman Pfennighausen (1) The broken pipeline at Mt. Vernon and DeBerry causing residents to be without water should encourage awareness of the need to prepare for disasters, (2) Responding to implication that Council receives a large salary, advised Councilmembers receive $150 a month, (3) Requested a copy of Mrs Petta's letter to Mayor Grant or a verbatim transcript. Mayor Pro Tem Matteson (1) Requested Council support proposed Deep Pocket legislation, 2) Has received numerous complaints about Page 11 - 5/9/85 Riverside Highland Water Company, questioned what could be done Councilman Petta advised the Water Company Board of Directors is aware and concerned about the problem, tried to expedite correction, will soon be receiving funds and a study is being prepared to upgrade the waterlines, (3) Encouraged Council attendance at Colton and Grand Terrace Chamber Joint Mixer on May 15 and the Chamber Auction Extravaganza on May 10 Mayor Grant (1) Commended Staff efforts to reduce use of electric energy, Attended Omnitrans and SANBAG meetings on May 8, (3) Read a letter from Dean Reynolds regarding a depressed manhole cover in the area of Barton Road and Palm, City Engineer Kicak advised the matter is being taken care of, (4) Questioned the status of the matter on the Service Station at the Michigan/Barton Road intersection. Was advised it will be on the next meeting agenda (5) Encouraged citizen participation at meetings, but will not allow testimony to continue which appears to hurt others. Closed Session - The meeting recessed to a Closed Session at 11 50 p m., with the City Manager, the City Attorney and City Engineer in attendance. Reconvene - The regular meeting reconvened at 12 30 a.m with all members rs present. Mayor Grant advised the Planning Director's position was discussed, no formal decisions were made, the majority consensus was toward maintaining a full-time, in-house Planning Department, rather than contracting. Adjourn - The regular meeting adjourned at 12 32 a m to an adjourned reguT—ar meeting to be held May 13, 1985 at 5 30 p.m., in the Council Chambers to conduct FY 1985-86 Budget Sessions. Respectfully submitted, 1 ty Cl APPROVED Mayor Page 12 - 5/9/85 PENDING COUNCIL APPROVAL CITY OF GRAND TERRACE JUNE 13, 1985 Council Agenda Item #3D COUNCIL MINUTES ADJOURNED REGULAR MEETING - MAY 13, 1985 An adjourned joint regular meeting of the City Council and the Community Redevelopment Agency of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 13, 1985, at 5 33 p m. PRESENT Hugh J Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT None AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING THE GRAND TERRACE MUNICIPAL CODE, CHAPTER 2.16, DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION (First Reading) City Clerk Erway advised a review of the 5-9-85 Minutes revealed no Motion was made adopting first reading of the proposed ordinance CC-85-100 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to adopt first reading of the Ordinance as amended to reduce the Planning Commission to seven members, with two members immediately discharged, and the remaining members to continue to serve at the pleasure of the whole Council Councilwoman Pfennighausen felt the procedure for eliminating two members will have to be addressed It was clarified the intent of the Motion is to eliminate two members from the current Planning Commission Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to amend Motion No. CC-85- 100 to terminate the present nine members and have all resubmit applications, if desired, and also open the applications to the citizens. Mayor Pro Tem Matteson, with Mayor Grant concurring, felt that 1986 is the time to consider reappointments, felt eliminating all members at this time would disrupt continuity The Motion to amend Motion No CC-85-100 failed, 3-2, with Councilman Evans and Councilwoman Pfennighausen voting AYE Page 1 - 5/13/85 Motion No. CC-85-100 carried, 3-2, with Councilman Evans and Councilwoman Pfennighausen voting NOE. FY 1985-86 COMMUNITY REDEVELOPMENT PRELIMINARY BUDGET City Manager Armstead read the City Manager's Budget Message relative to the CRA Preliminary Budget LOW INCOME HOUSING RESERVE FUND Finance Director Schwab advised the Low Income Housing Reserve Fund included in the Fund Balance Summary requires the City to set aside a portion of its revenues to satisfy the low income housing needs and cannot be used for capital projects or debt service The estimated fund balance for June 30, 1985 is $182,919 and estimated revenues for FY 1985-86 is $71,910. Responding to questions, Mr. Schwab stated he understood plans were to allow the Low Income Housing Reserve Fund to accumulate to undertake one mass project Councilman Evans, with Councilwoman Pfennighausen concurring, recommended a review of the Housing Element to explore establishing programs whereby present citizens could avail themselves of potential funding if they meet the criteria. Mayor Pro Tem Matteson felt funds are insufficient at this time. City Manager Armstead recommended having an alternate project for funds that accumulate - a senior citizen project was discussed at one time. Staff was directed to research and report on the matter CAPITAL PROJECTS FUND/DEBT SERVICE FUND Finance Director Schwab advised revenues from the Debt Service Fund will make the Civic Center payments and the loan to the Agency by the City. Funds from the Capital Projects Fund can be transferred to Debt Service Funds since there are no restrictions. School air conditioning is not recommended this next year based on lack of funding. Projected fund balances for the end of FY 1985-86 is $2,730 in the Capital Project Fund and $1,273 in the Debt Service Fund. Council discussed the CRA's financial ability to repay the City loan. Mr Schwab recommended establishing a policy of maintaining a $1,000,000 reserve, which is common in cities and businesses, for contingencies, this could be accomplished by setting funds aside each year. CRA CAPITAL PROJECT FUND (22) - GENERAL OPERATIONAL EXPENSES (4200) Finance Director Schwab reviewed the estimated expenses. Councilman Evans felt expenses for engineering should be centralized. Mr Schwab stated accounting procedures require segregating funds, projects must be accounted for separately, would restructure some of the accounts to attempt to accumulate those expenses where possible Page 2 - 5/13/85 CRA CAPITAL PROJECT FUND (23) - GENERAL OPERATIONAL EXPENSES (4300) Finance Director Schwab reviewed the estimated expenses CRA CAPITAL PROJECT FUND (22) - VIVIENDA BRIDGE (4945) Finance Director Schwab reviewed the estimated expenses Responding to Councilman Evans, City Engineer Kicak advised the estimate reflects 10% over the actual estimated cost, the City would have to share any additional cost unless the agreement can be amended. CRA CAPITAL PROJECT FUND (22) - AIR CONDITION CLASSROOMS (4946) Finance Director Schwab advised the estimated cost to air condition Terrace Hills Junior High School is $225,000, the City Manager recommends not undertaking this project in FY1985-86. ESTIMATED REVENUE Finance Director Schwab reviewed the Estimated Revenue Line Items. It was the consensus of Council to defer approval of the CRA Budget to allow public input. ADJOURN - The adjourned meeting adjourned at 7 20 p.m. to an adjourned regu� ar meeting to be held May 14, 1985, at 5 30 p.m. to conduct FY 1985-86 Budget Sessions. Respectfully submitted, APPROVED Mayor Page 3 - 5/13/85 PENNG C 0 U N C I L APPR,, AL JUNE13, 1985 ---------------------- Council Agenda Item #3E CITY OF GRAND TERRACE COUNCIL MINUTES ADJOURNED REGULAR MEETING - MAY 14, 1985 An adjourned joint regular meeting of the City Council and the Community Redevelopment Agency of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 14, 1985, at 5 30 p.m PRESENT Hugh J Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman (Arrived at) Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT None CITY FY 1985-86 PRELIMINARY BUDGET CC-85-101 General Fund Estimated Revenue - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta, AIIL AYES, to approve the General Fund Estimated Revenues in the amount of $1,822,406. - CC-85-102 Street Fund Estimated Revenue - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta, ALL AYES, to approve the Street Fund Estimated Revenue in the amount of $27,400 CC-85-103 Storm Drain Fund Estimated Revenue - Motion by Councilwoman Pfennighausen, Second by Mayor rant, ALL AYES, to approve the Storm Drain Fund Estimated Revenue in the amount of $16,500 CC-85-104 Park Development Fund Estimated Revenue.- Motion by Mayor Pro Tem Matteson, 7econd by ounci woman ennighausen, ALL AYES, to approve the Park Development Fund Estimated Revenue in the amount of $21,774 CC-85-105 Revenue Sharing Fund Estimated Revenue - Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve the Revenue Sharing Fund Estimated Revenue in the amount of $13,251. CC-85-106 Gas Tax Fund Estimated Revenue - Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve the Gas Tax Fund Estimated Revenue in the amount of $137,184 CC-85-107 Traffic Safety Fund - Motion by Councilwoman Pfennighausen, Second by ayor Grant, ALL AYES, to approve the Traffic Safety Fund Estimated Revenue in the amount of $2,600 Page 1 - 5/14/85 CC-85-108 Transportation Development Act Fund Estimated Revenue - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta—,—AIL AYES, to approve the Transportation Development Act Fund Estimated Revenue in the amount of $143,000. CC-85-109 Federal Aid Urban Fund Estimated Revenue - Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve the Federal Aid Urban Fund Estimated Revenue in the amount of $450,000. CC-85-110 Wastewater Disposal Fund Estimated Revenue - Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem eson, ALL AYES, to approve the Wastewater Disposal Fund Estimated Revenue in the amount of $322,630. General Fund Expenditures (10) CC-85-111 Council - (4110) - Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Account 4110, Council, General Fund Expenditures in the amount of $16,500 City Manager (4120) Line Item 110 - Finance Director Schwab advised Line Items 110 and 142 reflect a proposed 7-1/2% salary adjustment for all employees except the City Manager and paid Health/Life Insurance benefits, including the City Manager. Councilwoman Pfennighausen, noting the Budget Message, felt a 7-1/2% cost of living adjustment could not be justified since the cost of living index indicates only a 4% increase, favored the paid Health/Life Insurance benefits, felt cost of living adjustment should be 4%. Felt it is time for reclassification of some of the employees who have reached the top of the salary range in their classification. Mayor Grant and Councilman Petta supported the City Manager's recommendation, noting the City operates with a minimum number of employees Mr Schwab, noting the City Manager's Budget Message, advised the proposed increase was not intended to be a cost of living adjustment, the wording was inadvertently carried over from last year's budget. Mayor Grant recommended defining the increase as a 4% cost of living plus an additional 3-1/2% salary adjustment Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to approve Line Items 110 through 142 for Account 4120, City Manager General Fund Expenditures in the amount of $79,040, with Line Item 110 defined as a competitive wage adjustment at 7-1/2%. Councilman Evans and Mayor Pro Tem Matteson voiced support for a 4% salary increase. The Motion failed, 3-2, with Mayor Grant and Councilman Petta voting AYE. Page 2 - 5/14/85 CC-85-112 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to approve Personnel Line Items 110 through 142 adjusted to reflect a 5-1/2% salary increase, carried 4-1, with Councilman Evans voting NOE. Mr. Schwab clarified Line Item 601, Engineering, separated the Engineering cost for cost accounting purposes. Following discussion relative to transfering all engineering costs to the City Engineer Department, it was the consensus of Council that Line Item 601 be transferred from Account No. 4120 to Account No. 4170, City Engineer. CC-85-113 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Line Items 210 through 271 of Account 4120, City Manager, with the deletion of Line Item 601, in the amount of $35,346. Line Item 601 is to be transferred to Account 4170, City Engineer. CC-85-114 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Line Items 600 and 700 of Account 4120, City Manager, as presented Recessed at 7 15 p m and reconvened at 7 22 p.m. with all present City Clerk (4125) CC-85-115 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve the Personnel Portion, Line Items 110 thru 142, City Clerk, reducing the salary increase from 7-1/2% to 5-1/2%, carried 4-1, with Councilman Evans voting NOE Councilman Petta questioned if the City Manager's pay increase will be addressed Mayor Grant stated he understood additional information was to be provided prior to addressing that issue. Mr Schwab advised he had understood the City Manager's salary would be negotiated separately, so no increase was reflected for the City Manager Councilman Evans thought the City Manager's salary was being increased 5-1/2q. Councilwoman Pfennighausen stated the intent of her motion was that the City Manager's salary be increased 5-1/2% just like the other employees Councilman Petta stated this is inconsistent, since the City Manager has not received salary increases at the same level as the employees in previous years Felt the City Manager's salary should not be below that of an Assistant City Manager in other cities. Mayor Pro Tem Matteson felt the salary is not out of line in comparison Mayor Grant stated the survey provided indicated other employees' salaries are also not comparable with other cities. CC-85-116 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, that the City Manager's salary be increased 5-1/2%, carried 3-2, with Mayor Grant and Councilman Petta voting NOE Page 3 - 5/14/85 City Clerk (4125) CC-85-117 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Line Items 210 through 271 of Account No. 4125, City Clerk, in the amount of $8,780. CC-85-118 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Line Items 601 and 602 as presented. Finance - (4140) CC-85-119 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve Line Items 110 through 142 of Account No. 4140, Finance, adjusted to reflect a 5-1/2% salary adjustment, carried 4-1, with Councilman Evans voting NOE. CC-85-120 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve Line Items 210 through 271, Account No 4140, Finance, in the' amount of $23,130. CC-85-121 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Line Item 700 and 701, Account No. 4140, Finance, as submitted. City Attorney (4160) CC-85-122 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to approve Account No. 4160, City Attorney, in the amount of $26,000. CC-85-123 Page 4 - 5/14/85 Emergency Operations Center (4808) Jim Hodder, EOC Committee member, advised the Committee had requested the buget appropriation be increased to $10,650 to purchase communications equipment for the center and emergency supplies and reaction materials for medical services and food supplies and shelter materials. Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to approve Account No. 4808, Emergency Operations Center, in the amount of $10,650. Community Services (4180) Councilwoman Pfennighausen recommended reclassifying the Community Services Director's position and increasing the salary to the same level as the Finance Director. Felt he has equal responsibilities, and probably a greater work load. Noted he has been assigned duties previously assigned to the Administrative Assistant. Mayor Grant stated he felt all employees deserve a 7-1/2% increase, that other positions also have increased duties, and that none of the present job descriptions accurately address the present functions Councilman Evans concurred with Councilwoman Pfennighausen, Felt the Finance Director's position may deserve reclassification as well, since he was /1 also assigned some of the Administrative Assistant's duties. Councilman Petta, with Mayor Grant concurring, opposed any reclassification unless done in a professional manner. Mayor Grant recommended a reclassification study for all personnel. Motion by Mayor Grant, Second by Councilman Petta, that Council action taken relating to all budget units relating to salaries be rescinded until such action can be taken, failed 3-2, with Mayor Grant and Councilman Petta voting AYE Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to change the classification of the Community Services Director to conform with the salary range of the Finance Director Councilman Petta felt there is insufficient information to make a sudden decision on a matter of this importance at this time. Councilman Evans stated reclassification of the Community Services Director's position is being considered due to the addition of duties in 1984. Mayor Pro Tem Matteson called for the Question. Motion by Mayor Grant, Second by Councilman Petta, that the Call for the Question be overruled for further discussion, failed 3-2, with Mayor Grant and Councilman Petta voting AYE. Mayor Pro Tem Matteson's Motion to change the Community Services Director's classification failed 3-2, with Councilwoman Pfennighausen and Councilman Evans voting AYE. CC-85-124A Motion by Councilman Evans, Second by Councilwoman Pfennighausen, that if Council is not going to reclassify the Community Services Director's position, that all duties that he currently is performing that was in the past performed by the Administrative Assistant to the City Manager be removed from his responsibilities. CC-85-124B Substitute Motion by Mayor Grant, Second by Councilman Petta, to instruct Staff to conduct a Salary and Job Survey of each Department Head in the City of Grand Terrace Substitute Motion No CC-85-124B carried 4-1, with Councilwoman Pfennighausen voting NOE. Motion No. CC-85-124A, failed 2-3, with Councilwoman Pfennighausen and Councilman Evans voting AYE Mayor Grant advised no further action will be taken on the salary issue the Salary and Job Survey is completed CC-85-125 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to adjourned the meeting following consideration of the Law Enforcement portion. Page 5 - 5/14/85 POLICE (4410) CC-85-126 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Account No. 4410, Police, in the amount of $455,246. Adjourned at 9 17 p.m. to a Joint Adjourned Regular Meeting to be held May , 1985, at 5 30 p.m., in the Council Chambers, to continue the FY 1985-86 Budget Sessions. Respectfully submitted, VA -,W Y 1 APPROVED Mayor Page 6 - 5/14/85 FA il DATE• n C R A ITEM ( ) AGENDA ITEM NO. ETA COUNCIL ITEM ky, ) O ;T June 6, 1985 64W MEETING DATE: JUNE 13, 1985 SUBJECT ANNUAL JANITORIAL MAINTENANCE CIVIC CENTER CONTRACT FUNDING REQUIRED X NO FUNDING REQUIRED CONTRACTING PHILOSOPHY The underlying principle of good contract administration within the Community Services Department is that equal treatment must be provided to all prospective sources of services that the City needs to obtain. Axiomatic to the first principle is the requirement for maximum open and free competition. Competition is sought for every departmental contract, regardless of the dollar value of the service to be obtained. However, this statement is not to infer that competition is obtained for each and every procurement. There are simply some situations where no competition exists, or where it is not prudent to obtain it. When this situation occurrs, staff will make every effort to justify this action to Council. SERVICE - CIVIC CENTER JANITORIAL SERVICE CONTRACTOR - ACCURATE JANITORIAL Effective July 1, 1985, the existing contract between the City of Grand Terrace and Accurate Janitorial Service expires. Staff feels justified in recommending that the Council renew the existing contract with Accurate Janitorial Service. Justification 1) Accurate Janitorial guarantees no rate increase over the existing contract unless the State minimum wage is increased 2) Accurate remains the lowest bidder for this job 3) Accurate personnel are familiar with the City specifications and the facility 4) Staff feels that the vendor is currently meeting City specifications Staff Recommends that the Council APPROVE RENEWING AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR ANNUAL JANITORIAL SERVICES WITH ACCURATE JANITORIAL SERVICE TO EXPIRE JUNE 30, 1986. TMRE IS NO INCREASE OVER THE EXISTING CONTRACT AMOUNT, HENCE, THE CONTRACT AMOUNT WOULD REMAIN $1,066 PER MONTH, WITH $155 00 PER MONTH FOR LIBRARY JANITORIAL SERVICE ($12,792 Annual Cost) RLA PENDING CITY , COUNCIL APPROVAL. AGREEMENT ( Contract GTC#85- 14 ) ANNUAL JANITORIAL SERVICES This AGREEMENT, made and entered into this 1st day of July , 1985, by and between the CITY OF GRAND TERRACE, a municipal corporation, hereinafter called "City," and ACCURATE JANITOR SERVICE, INC., hereinafter called "Contractor." That the City and the Contractor, for the consideration hereinafter named, agree as follows 1. The complete contract includes all of the contract documents as if set forth in full herein, to wit, the Contract Agreement, Request for Proposals, Notice Inviting Proposals and attachments, the Special Provisions, and Description of Work and Technical Specifications, all of which are essential parts of this Contract. In the event of any conflict in the provisions thereof, the terms of said documents as set forth shall control, each over the other, in the order provided. 2. The Contractor shall furnish all materials, except as otherwise provided in the Technical Specifications, herein incorporated as Exhibit "A", and will perform all the work for the Annual Janitor Services of the Civic Center which is necessary to complete in a good, workmanlike and substantial manner the above described work in accordance with the Contract Documents incorporated in herein and made part of this Agreement. 3. The City will pay the Contractor, and the Contractor agrees to receive and accept in full payment for services rendered under this Agreement, the amount of $ 1,066 00 per month (this amount includes $155 00 per month for the Library services) during the term of this Agreement as full payment for furnishing all materials and for doing all the work set forth under the Agreement, and also for all loss or damages arising out of the nature of the work, unforeseen difficulties or obstructions which may arise or be encountered 0 in the prosecution of the wo�until it is accepted by the City, and for all expenses incurred by or in consequence of the suspension or discontinuance of work, and for well and faithfully completing the work, the whole thereof in the manner and in accordance with the Contract Documents therefor, and the requirements of the City Personnel under them. 4. This Agreement shall commence on the move -in date of the City into said Civic Center Complex, and City shall give Contractor ten (10) days written notice of said move -in date. This Agreement shall continue until June 30, 1986, unless earlier terminated as provided for herein. 5. Either party hereto may terminate this Agreement at any time, without prior notice, by delivering written notice to the other party. 6. The Contractor shall supply the City with a Certificate evidencing liability insurance policy or policies which shall provide the coverage set forth in the Special Provisions prior to execution of this Contract by the City. 7. Should either party bring any legal' or equitable action for the purpose of protecting or enforcing their rights under this Agreement, the prevailing party shall recover, in addition to all other relief, their reasonable attorney's fees and court costs to be fixed by the Court. 8. The Contractor hereby agrees that he will not proceed with any Extra Work unless he has been authorized in writing to do so by the City Manager or the Community Services Director of said City prior to the commencement of said Extra Work. 9. The parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all the provisions herein contained. The Contractor may,not, either voluntarily or by action of law, assign any obligation assumed by the Contractor hereunder without prior written consent of the City. - 2 - " This Agreement is entL..d into on the day and year first above written. ATTEST City Clerk Approved as to form City Attorney "OWNER" CITY OF GRAND TERRACE By Mayor Date "CONTRACTOR" ACCURATE JANITOR SERVICES, INC. X. (Ti t e Date. Address- 3933 Seventh Street Riverside, CA 92501 - 3 - EXHIBIT "A" ANNUAL JANITOR SERVICE (GTC 85- 14 ) TECHNICAL SPECIFICATIONS FOR JANITORIAL SERVICES DEFINITIONS & TERMS I GENERAL Whenever in this proposal the following terms are used, the intent and meaning shall be interpreted as follows A. CITY. Shall be the City of Grand Terrace, California. B CITY PERSONNEL Shall be the Director of Community Services or other aut orized representative of the Community Services Department. C. CONTRACTOR Shall be the person or persons, partnership, corporation who has entered into this contract with the City to perform or execute the work covered by this contract. D. STANDARD SPECIFICATIONS Shall refer to the current specifications attached and made a part of this contract. II PROBLEMS OF DEFINITION In the event any problems, apparent conflicts, or discrepancies arise concerning definitions or terms, the Director of Community Services shall make the final determination. WORK SPECIFICATIONS III GENERAL The work performed under this contract shall include the furnishing of all labor, materials, and equipment necessary to perform annual Building and Janitorial Maintenance within the City of Grand Terrace Civic Center. IV NOTICE TO PROCEED The CONTRACTOR shall not start work in the CITY until he receives a written "Notice to Proceed," from the Director of Community Services. The CONTRACTOR shall perform only that work listed and will only be compensated for the work listed within the specifications and work orders. - 1 - V CONTRACT DOCUMENTS The specifications for the herinafter described Building Janitorial Service for the CITY shall consist of this document herein referred to as "Specifications." Contract documents shall consist of the Specifications, Bonds, Insurance Certifications, the Contract, and all submittals required, together with any plans. VI SPECIFICATIONS ARE FOR SERVICE TO THE FOLLOWING BUILDING CIVIC CENTER COMPLEX 22795 BARTON ROAD GRAND TERRACE, CA 92324 VII Employees of the CONTRACTOR shall not disturb papers on desks, open drawers or cabinets, use telephones, or tamper with personal or CITY property. Employees of the CONTRACTOR shall report anything out of the ordinanry, such as cracked window. Employees of the CONTRACTOR shall call the San Bernardino County Sheriff immediately when they observe anyone destroying CITY property either inside or outside the building. Upon leaving, the employees of the CONTRACTOR shall see that all doors so designated are locked, and lights so designated are extinguished. VIII PERSONNEL CONDUCT The CONTRACTOR shall be expected to require each of his employees to afford all tenants, officials and citizens the highest quality of courtesy in speech, action and deed. The CITY, through the Director of Community Services, retains the right to demand immediate dismissal or removal from the premises of any CONTRACTOR employee considered to be in violation of the requirements of these specifications. The CONTRACTOR warrants that all persons employed by him have satisfactory past records indicating their ability to accept the kind of responsibilities anticipated in this type of work. All personnel shall be in good health and free from contagious diseases. No employee drinking alcohol or under the influence of alcohol or drugs shall be allowed on the premises or in the building. The CONTRACTOR agrees to immediately remove any employee whose conduct or workmanship is unsatisfactory. All work shall be performed under the supervision of a trained supervisor, who will be responsible for the conduct and workmanship of the CONTRACTOR'S employees. IX PERSONNEL ATTIRE All employees shall be required to wear uniforms, badges or other means of identification which are to be furnished by the CONTRACTOR. The CITY shall be notified of the procedures implemented by the CONTRACTOR pursuant to this paragraph. - 2 - X SPECIAL CONDITIONS The CONTRACTOR is to provide each of the items listed below Organizational Data 1. Organizational chart including all executives and descending to on -site foremen; 2. The name of the foreman or supervisor assigned to supervise the work of this contract, 3. Current number of employees of the company, 4. Brief description of company personnel and training procedures, 5. Inventory of all equipment and supplies to be kept on the premises, 6. Quality Control - The CONTRACTOR shall provide a numerical quality control system which will objectively effect means to evaluate cleaning services. This system shall include an inspection report form which will be used by the CITY PERSONNEL in charge of monitoring the contract work. The form or forms must be acceptable to the CITY, and must provide the capability of inspection reporting for each area for each service specified. XI REQUIREMENTS SUBSEQUENT TO CONTRACT EXECUTION The CONTRACTOR is hereby required to conform to the following 1. The CONTRACTOR shall furnish all labor, materials and equipment necessary to perform the specified work, with the exception of owner consumable items such as toilet paper, ash urn sand, soap refills for dispenser units, sanitary napkins, toilet seat covers, and waste container liners. The CONTRACTOR shall be responsible to secure CITY supplied items and refill all containers and dispensers, 2. CONTRACTOR'S equipment shall be new or in the best maintained working order for its intended function. Equipment which is faulty or does not perform to the satisfaction of the CITY shall be removed from the premises and replaced. All CONTRACTOR equipment and supplies shall be stored only in the areas designated by the CITY, 3. Subsequent to contract execution, and prior to work commencement, the CONTRACTOR shall supply a list, by name and address, of each employee to be used on the contract work for a security check by the San Bernardino County Sheriff. Any change in personnel shall be processed for clearance prior to work assignment. The CITY shall retain the right to demand the removal of any emplyee for disobeying orders, non-performance, unsatisfactory performance or change in security status. There will be no cost to the CONTRACTOR for the law enforcement check. This requirement is standard procedure for the CITY when hiring new employees and the information obtained by the Sheriff is not released to any City personnel. There is simply a statement that the - 3 - check indicates emp' _-ee's past record would be queszi'onable for permission to work in the Civic Center Complex. CONTRACTOR will not be prevented from proceeding with his contractual obligation in the event of experienced mass turn -over in his personnel. XII Failure of the CONTRACTOR to perform any services required by the specifications evidenced by inspection by the Director of Community Services shall result in the following procedural steps being taken, 1. A telephone call shall be made to the CONTRACTOR ordering commencement of work rectifying the deficiency within two hours, 2. In the event the work is not so commenced, the CITY shall retain the right to either call in another service or to perform the service with CITY PERSONNEL and to bill the CONTRACTOR for time and material charges plus twenty-five percent for overhead. Each such billing shall be paid prior to issuance of the monthly contractural payment. XIII ADMINISTRATION RESPONSIBILITIES The Director of Community Services is the contract administrator for this project. Direct contact for daily work shall be the Environmental/Maintenance Leadman. Contract administration chain -of -command shall then be directed in an upward route to the Director of Community Services. Requests or demands by tenant employees shall be courteously listened to and referred to the Director of Community Services for determination. No work shall be performed which is contrary to the contract level of service or frequency without authorization by the Director of Community Services. XIV Extra service and on -call services shall be negotiated on a time and materials basis. XV CONTRACT PAYMENTS Payment for the work described in these specifications shall be made on a monthly basis for work performed. Each month, on or prior to the tenth day of the month, the CONTRACTOR shall submit an invoice for the work performed during the month previous. XVI CITY PROVIDED FACILITIES The CITY shall provide the following to the CONTRACTOR 1. Electicity 2. Water 3. Waste Container Liners 4 City furnished supplies previously listed 5. Various janitor spaces. All equipment and supplies must be kept only in the spaces, and the area must be kept clean - 4 - 6. Dumpster bins outside the building for the disposal of trash The CONTRACTOR is hereby notified that all tenant telephones are for tenant business only. The CONTRACTOR shall use the available pay telephones for all personal and business calls. XVII CONTRACT CANCELLATION This agreement may to terminated by either party upon not less than thirty (30) days written notice prior to the proposed termination date. The CITY reserves the right to cancel service to any security portion thereof which is no longer in use or deemed high. XVIII SUBCONTRACTING SERVICES The CONTRACTOR shall not subcontract or assign the performance of any of the services in this agreement without prior approval of the Director of Community Services. XIX RESERVATION OF RIGHTS The CITY reserves the right to arrange for any or all items of extra services and on -call service, except as provided for in the contract by separate contract or purchase order to one or more other contractors, if it is in the best interest of the CITY to do so. XX PROPOSAL FORMAT The proposal shall include unit pricing for both basic service and for extra or on -call services. The CITY reserves the right to use or not to use the extra on -call service. XXI SPECIAL PROVISIONS The hereinafter described special provisions shall establish the levels of service required by these specifications for specified facility, and shall be considered to include, but not limited to, the generalized working items listed under each subsection. All work shall be performed in a manner equal to the best quality of the trade. The Director of Community Services shall be the judge as to the acceptability of all work performed. The work to be performed under "Basic Services" shall consist of the separate services listed below, which by nature of their usage differ in performance and in frequencies. Please note that the working hours of midnight through eight a.m. is intended to provide the CONTRACTOR eight hours to complete the job. CONTRACTOR is not required to be on -site for the full eight hours. If the job can be completed in less time, this is acceptable to the CITY. - 5 - XXII CIVIC CENTER COMPLEX Daily basic service (Midnight - 8 00 a.m.) ALL AREAS Five days per week 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24 25. 26. 27. 28. 29. Empty and sift all sand filled ash urns, Collect all trash and deposit in designated area, Plastic waste basket liners installed and replaced as necessary, Dust all desks and office furniture. Papers and folders left on not to be moved, Dust standard desk accessories, Return chairs and waste baskets to proper positions, Spot clean finger prints and smudges from door frames and around switches, Vacuum all carpeting, Clean, sanitize and polish drinking fountains, Clean partition glass, glass doors and window, interior only, Perform low dusting of chair rungs, baseboards, window ledges, Clean and sanitize telephones, Wash and clean any and all graffiti, Dust picture moulding and frames, Sweep and mop restroom floors using a germicidal solution, Clean and sanitize all commodes, basins and urinals, Remove splash marks from around and underneath towel boxes, Polish fixtures, dispensers and mirrors, Clean and sanitize all restroom fixtures and partitions, Check and fill all paper and soap dispensers with supplies to be furnished by CITY, Trash pickup removing solid surface litter which does not adhere resilient floor such as bits of paper, paper clips, chewing gum, heel marks, paints, ink, etc., Wet mopping of the resilient floor. This should be done with a cleaning solution, which has a ph factor of 7 -- neither acidic basic, Damp clean lobby counters, Damp clean table tops in coffee rooms, Clean all sinks and counters and damp wipe, Sweep entryways leading into the building, Brush down steps of inside stairwells and vacuum landings, Vacuum elevator carpet, desks light to tar, neutral nor Spot clean elevator walls, doors, and rails where doors slide out. WEEKLY SERVICE 1. Rewaxing or redressing should be done as seldom as possible, but traffic areas should be refreshed with a thin coat of wax, feathered out to unworn areas or with a small amount of the dressing added to the rinse water to leave a thin film on the floor followed by buffing. 2. Polish all exposed brass. MONTHLY SERVICE 1. Vacuum upholstered furniture 2. High pressure clean concrete walkways of all stains, dirt, etc. 3. Dust wall and ceiling vents 4 Pour clean water i, floor drains to prevent sewer _ ses from escaping 5 Perform detail vacuuming of carpeting, edges, corners, under desks, etc. 6. Clean and polish all elevator thresholds 7. Spot clean venetian blinds 8. Wash all exterior windows both floors QUARTERLY SERVICE 1. Stripping the floor before each new application of finish is not always necessary, but accumulated coats should be removed once to twice a year to assure best appearance of the the floors. 2. Dust all light fixtures. 3. Wash all venetian blinds - 7 - PHONE 714 / 682-1010 3933 SEVENTH ST RIVERSIDE, CALIFORNIA 92501 Randy Anstine City of Grand Terrace 22795 Barton Road Grand Terrace, CA Dear Randy, J ADDENDU11 TO `0 RIAL AGREEMENT (GTC85-14, ' JANITOR SERVICE, INC. COMMERCIAL — INiDUSTRIAL — DOMESTIC LICENSED — BONDED — INSURED r!o"'` ASSOG�T�oNo� "SINCE 1955 �o C SERVICE CCN"� June 7, 1985 Reference Window cleaning City of Grand Terrace In regard to our phone conversation of June 6, 1985, the cost for the cleaning of the exterior windows will be $59 00 per occurence This cost includes supply cost, insurance, etc The only other instance requiring an increase in the present contract cost would be if there was an increase in the minimum wage or an increase in the State or Federal taxes. If the additional cost for the monthly cleaning of the windows is accepted - please let me know and I will send you an adendum to the contract for your signature Sincerely ACCURATE JANITOR SERVICE, INC. iaao 6:, 1441-ems Judith A Hillman Customer Service Representative DATE June 4, 1985 STAFF'REPORT -:50 C R A ITEM ( ) COUNCIL ITEM MEETING DATE- JUNE 13, 1985 AGENDA ITEM NO T SUBJECT RENEWAL OF THE RECREATIONAL SERVICES CONTRACT WITH PEOPLE HELPERS, INC FUNDING REQUIRED X NO FUNDING REQUIRED CONTRACTING PHILOSOPHY The underlying principle of good contract administration within the Community Services Department is that equal treatment must be provided to all prospective sources of services that the City needs to obtain. Axiomatic to the first principle is the requirement for maximum open and free competition. Competition is sought for every departmental contract, regardless of the dollar value of the service to'be obtained. However, this statement is not to infer that competition is obtained for each and every procurement. There are simply some situations where no competition exists, or where it is not prudent to obtain it. When this situation occurrs, staff will make every effort to justify this action to Council. SERVICE - RECREATIONAL CONTRACT SERVICES CONTRACTOR - PEOPLE HELPERS. INC Effective July 1, 1985, the existing contract between the City of Grand Terrace and People Helpers expires Based on the fact that People Helpers has done an outstanding job for the City, by providing quality recreation programs, staff and the Parks & Recreation Committee are recommending renewal of the contract. Staff as well as the Parks & Recreation Committee feel that renewal of this contract is paramount to maintaining quality and effective programs for the residents of Grand Terrace Competitive bidding is not prudent within this contract Only one other vendor is available, and that firm is located in Sacramento People Helpers has spent countless hours establishing a positive rapport with the residents of Grand Terrace and the affected agencies of other communities and service organizations Funding for this activity was approved by City Council during the oudget hearings in the amount of $44,250.00 Staff Recommends that the Council APPROVE RENEWING THE CONTRACT WITH PEOPLE HELPERS, INC , FOR FISCAL YEAR 85/86 IN THE AMOUNT OF $44,250 00 THIS AMOUNT REPRESENTS A 3% INCREASE OVER THE PREVIOUS FISCAL YEAR In s ^� . _ PENDING G_ P , )ING *CITY, t COUNCiL APPROVAL COUNCIL APPROVAL. AGREEMENT WITH RESPECT TO RECREATION (GTC85- ) SERVICES FOR THE CITY OF GRAND TERRACE The effective date of this Contract Agreement shall be the date of of July 1, 1985. This Agreement is made and entered into between the CITY OF GRAND TERRACE, a municipal corporation (hereinafter referred to as "City"), and PEOPLE HELPERS, INC., a California corporation (hereinafter referred to as "Contractor"), concerning the provision of recreation services on the terms and conditions specified herein. A. RECITALS M Contractor is a private corporation organized to provide recreation programs both of a year-round and seasonal nature. (ii) City owns, operates, and maintains certain public parks and related facilities. (iii) City desires to provide quality recreation programs and coordination for individuals and organizations utilizing City's parks and public facilities. (iv) Contractor is willing and able to provide such services on the terms and conditions specified herein. (v) City desires to provide employment to qualified citizens of Grand Terrace inasmuch as is possible. follows. B. AGREEMENT NOW, THEREFORE, it is agreed by and between City and Contractor as 1. Contractor shall provide all required personnel, services, supplies, equipment, and materials to provide recreation programming in accordance with the provisions of Exhibit "A" attached hereto and incorporated herein by this 0 reference. In addition, Contractor shall operate, on behalf of City, those facilites set forth in Exhibit "A", including use coordination, collection of fees, and supervision, all in accordance with City's standards, practices, procedures, and fee schedules applicable thereto. The City Manager has the ability to amend Exhibit "A" as recommended by the City Council and negotiated by Contractor. 2. City shall not be liable for payment of salaries, wages, or other compensation to any of the Contractor's personnel performing the services specified hereunder, whether of a direct or indirect nature. Further in that regard, it is understood that, for such purposes, all of such Contractor's personnel performing either direct and indirect services to City hereunder shall be deemed agents of Contractor while acting for or on behalf of City pursuant to this Agreement. 3. Contractor shall maintain Worker's Compensation insurance covering all its employees for acts pursuant to this Agreement. 4. Contractor agrees to hire qualified residents of Grand Terrace inasmuch as is possible and to advertise or otherwise notice any vacancies within the City of Grand Terrace. Contractor agrees to make a reasonable and diligent effort to hire Grand Terrace residents throughout the term of this Agreement. Contractor shall report to City regarding such efforts and the results thereof. 5. Contractor agrees that City may at any time, in writing, request the change of any employee and that such request will be given due consideration by the Contractor." - 2 - i 6. Notwithstanding paragraphs 2 and 3, above, Contractor agrees to hold City, its elected officials, officers, agents, and employees free and harmless from any and all claims, actions, and judgments which might be obtained against any of the above for the claimed actions or inactions of any of the personnel furnished under this Agreement in or for the benefit of City, whether performing direct or indirect services, including any attorney's fees and court costs which might be involved of the defense of any such action. This indemnification shall extend beyond the term of this Agreement, including any extension or extensions thereof, as to any claims, actions, or judgments arising from the conduct or inaction of any such personnel during the terms of this Agreement, or any extension or extensions thereof. 7. Throughout the term of this Agreement, at Contractor's sole cost and expense, Contractor shall keep or cause to be kept in full force and effect, for the mutual benefit of City and Contractor, comprehensive, broad form, general public liability insurance against claims and liability insurance for personal injury, death, or property damage arising out of the actions or inactions of Contractor or its employees, officers, agents, or invitees arising from use, occupancy, or disuse of any City facilities provided hereunder, providing protection of at least One Million Dollars ($1,000,000.00) for bodily injury or death to any one person or for any one accident or occurrence and at least One Million Dollars ($1,000,000.00) for property damage. All insurance required by express provision of this Agreement shall be carried only in responsible insurance companies licensed to do business in the State of California or under an authorized self-insurance program operated by Contractor. All such policies shall contain language, to the extent obtainable, to the effect that (1) the insurer waives the right of subrogation against City - 3 - and City's agents and representatives, (2) the policies are primary and noncontributing with any insurance that may be carried by City, and (3) they cannot be cancelled or materially changed except after thirty (30) days' notice by the insurer to City. Contractor shall furnish City with copies of all such policies promptly upon receipt of them, or certificate evidencing the insurance. Prior to the commencement of this Agreement, Contractor shall furnish City with binders representing all insurance required by this Agreement. Contractor may effect for its own account insurance not required under this Agreement. All such policies shall also include One Million Dollars ($1,000,000.00) coverage for injury or death to any one person or for any one accident or occurrence or for property damage with respect to any vehicles owned, leased, operated, or otherwise utilized by Contractor. 8. All officers, employees, and agents of Contractor handling or having access to any funds or authorized to execute or countersign any instruments evidencing any such funds shall be covered by a blanket fidelity bond in the sum of Ten Thousand Dollars ($10,000.00). 9. Contractor agrees to procure, and to cause City and its officers, agents, and employees to be named as additional insureds thereon, a products liability policy in an amount not less than One Million Dollars ($1,000,000.00). Such policy shall be subject to all of the provisions of paragraph 7, above. 10. City agrees that it will indemnify and hold Contractor and its officers, agents, and employees free and harmless from all claims for damage to persons or property by reason of City's sole negligence or the sole negligence of City's employees, agents, or officers in connection with the maintenance of any facilities utilized by contractor under the provisions of this Agreement, based upon City approval. - 4 - 11. Contractor shall have the exclusive right to cause refreshments and/or food items to be sold by vending machines at any public recreation facility owned and/or operated by City and any profits derived from such sale at any and all such facilities shall be divided equally between City and Contractor. City shall have the right to grant permission to other organizations to sell refreshments or to operate snack bars in conjunction with their own recreational activities 12. Contractor agrees to provide management and/or other personnel as necessary to serve as staff for City commissions and committees responsible for recreation programming as directed by City. Staffing for such commissions and/or committees shall include, but not be limited to, the preparation of agendas for meetings of any such committee or commission, followup with respect to any action directed by such commission or committee, and the preparation and presentation of written and/or oral reports to citizen committees, commissions, public groups, the City Council, and City Staff as deemed necessary by the City Manager. 13. City agrees to provide to Contractor office space for use by Contractor as office and work space. 14. City agrees to provide capital improvements and maintenance for any and all public facilities to be utilized by Contractor under the terms and conditions of this Agreement. Such capital improvements and maintenance shall be in accordance with City's standards procedures for such capital improvements and maintenance. 15. City agrees to provide City stationery to be utilized by Contractor in Contractor's representation of City Contractor understands and agrees that any such stationery shall be utilized only in connection with specific recreation programs on behalf of City. - 5 - 16. City agrees to provide such duplicating services, preparation, and dissemination of program brochures, postage for dissemination of such program brochures, and other printed information, materials, correspondence, and agendas as, in the opinion of the City Manager, any such items are deemed necessary and appropriate for the presentation of any recreational programming hereunder. 17. Contractor shall, in cooperation with City, obtain any and all governmental permits, approvals, or concurrences required for the use of any facility or park as set forth herein. 18. Contractor agrees that Contractor's use of any buildings, office space, or other park and recreation facilities granted to Contractor hereunder are subject to City's right to cause Contractor to vacate the premises in order to effect maintenance, repairs, demolition, construction, reconstruction, or remodeling as desired by City. In the event that Contractor is required to vacate any such building or other public facility under the terms and provisions of this paragraph, then, and in that event, Contractor shall be relieved of any requirements to provide programs in the specific facility caused to be vacated. City agrees to provide to Contractor a minimum of two weeks notice in the event of any such work to be performed in any such building or facility, provided, however, that such notice shall not be required in the event that City determines that the evacuation of any such facility or building is required by reason of any emergency. The determination of emergency shall be in the sole discretion of the City Manager. 19. City agrees to provide Contractor full access to all parks and public facilities owned and/or operated by City for the provision of recreational services and programs thereon City reserves the right to terminate the provision of any recreation program at any specific park or public facility. - 6 - 20. The parties understand and agree that certain of the recreation programs to be presented by Contractor shall be provided by subcontract with instructors retained by Contractor and such programs shall be supported by participant fees. Fees for such programs shall include all cost including, but not limited to, the following- Costs of instructors, supplies, books; preparation of facilities, and equipment rental, royalty fees, or other charges for instructors' supervision related directly to any such program or class. Contractor shall provide any programs or classes which are not self-supporting at the Contractor's sole expense. However, Contractor shall not be required by any provision of this contract to maintain programs or classes which in Contractor's best judgment are not or would not be self-supporting, unless City is agreed to reimburse Contractor. Any profits generated hereunder shall be divided equally between City and Contractor, subject to Paragraph 20(a). (a) Fees from facility rentals, excursions, day -camps, sport leagues, and tournaments, and all other self-supporting programs shall be equally divided between City and Contractor after deducting expenses therefrom. 21. Contractor understands and agrees that it shall keep full and complete books, records, and accounts of all financial transactions with respect to this Agreement. Such books, records, and accounts shall be maintained in accordance with accepted accounting principles and shall be maintained in such fashion so as to provide a detailed financial analysis for each program, participant, and facility All such books, records, and accounts shall be maintained for a minimum of three (3) years from and after the end of the fiscal year in which any such books, records, and accounts are created Contractor understands and agrees that City, by and through its designated representatives, may inspect any such books, records, and accounts during Contractor's normal business hours at Contractor's offices. - 7 - �1 22. Contractor understands and agrees that City, in its sole discretion, may cause an audit of any books, records and/or accounts maintained or prepared by Contractor under and pursuant to this Agreement. If any such audit indicates that Contractor has overcharged City by more than two percent (2%), then and in that event Contractor shall immediately pay to City the cost of any such audit in addition to reimbursement of any overcharges. If any such audit discloses an inaccuracy of less than two percent (2%), then and in that event City shall pay the cost of any such audit, and any sums due to the other party shall be immediately payable. 23. Contractor shall provide, on a monthly basis, a written progress report detailing activities and programs for the preceeding month and progress to date by Contractor with respect to the implementation of programs under this Agreement. Any such report to be provided hereunder shall be provided to the City Manager not later than the fifteenth day of the month next succeeding the month for which the report is prepared. 24. Contractor agrees to have all assigned staff in appropriate uniforms, with a City approved design logo, working at any recreation fcility under the terms of this Agreement. Professional and clerical staff employed by Contractor shall observe appropriate dress and grooming standards. City shall provide or reimburse Contractor for costs of required uniforms. All peronnel shall promptly and immediately identify themselves by their names should they be asked by any member of the public. Contractor understands and agrees that City may require Contractor to provide personal identification badges or name tags for any such employee. 25. Contractor agrees to assist City, in the event City undertakes a community needs assessment with respect to recreation programming and to assist in the preparation of grants or other studies to be funded by other public, W:M 9 r private, or governmental entities. City agrees to reimburse Contractor all expenses plus 10% of expenses for services rendered. 26. Contractor's office hours at any facility provided hereunder shall be in accordance with the directions of the City Manager. 27. Contractor may not assign this Agreement in whole or in part without the written consent of City, and any such attempted assignment shall be invalid. 28. No alteration or variation from the terms of this Agreement or any exhibit hereto shall be valid or binding unless and until made in writing and executed by all parties. 29. This Agreement may be terminated, without cause, by either party upon sixty (60) days written notice to the other party. 30. Waiver by City of any default or breach of any covenant or condition of this Agreement shall not be construed as a waiver of any other default or breach hereunder. Any notice required to be given hereunder this Agreement and/or payments to be made shall be made as follows. To Contractor People Helpers, Incorporated Attention William Aulenbach 14371 Morton Street Tustin, CA 92680 To City City of Grand Terrace Attention City Manager 22795 Barton Road Grand Terrace, CA 92324 31. This Agreement shall be binding upon and inure to the benefit of any successor in interest to either party hereto. 32. In the event that any action or proceeding is brought by either party to enforce any term or provision of this Agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 33. Contractor shall bill City twice per month, and invoices shall contain detailed financial back-up information showing how the costs billed by Contractor were derived. City agrees that Contractor may charge an overhead amount up to 20% of all costs. The 20% overhead charge is for direct and indirect overhead costs including, but not limited to, business expenses, incurrence, legal, accounting, licenses, and profit. In no event shall the sums billed by contractor during the term of this Agreement exceed the total sum of $44,250.00 for the first 12 months. 34. The duration of this contract shall be 12 months from date of execution by the City. The Contractor shall have the option of renewing this Agreement for an additional two-year term with the total sum costs mutually agreed upon between City and Contractor. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates written opposite their respective signatures. ATTEST City e r Approved as to form ity Attorney "OWNER" CITY OF GRAND TERRACE A Municipal Corporation By Mayor Date "CONTRACTOR" PEOPLE HELPERS, INCORPORATED In - 10 - Title =BIT "A" City of Grand Terrace Contract - Recreation Services (GTC85- ) Page 1 People Helpers, Inc. as contracted to operate the City of Grand Terrace's Recreation Program Services, is prepared to provide the following: 1. Staffing for - 8.00 to 5-00 office hours with a one hour lunch during summer programm- g - One full time professional staff member (40 hours per week). - Youth and adult sports programs; - Aquatic programs (if a swimming pool is made available); - Special events (Christmas, Halloween, Easter, Ccma=ty Picnics); - Recreation classes, - Saner and vacation program; - Excursions; - Cultural Arts; - Teen activities; - Extended School -Day Child Care Programs; The City would have ultimate control over the staff. Any People Helpers, Inc. employee whan the City feels does not meet their stan- dards would be relieved of all responsibilities. All employees would be in a uniform highlighting the City of Grand Terrace. 2. A million dollars worth of liability and accident Insurance coverage. 3. Constant input from the Ccmpany's skilled professionals on the maxi- mum utilization of recreational facilities and programs. 4. Liaison with the City Council appointed Park and Recreation Committee. 5. Expanded programs by increasing activities in sports, swimming, recreation classes, etc. 6 Coordination and total cooperation with public and private agencies (such as neighboring recreation departments, school districts, County programs, private recreation, businesses, etc.) to provide a full array of unduplicated services to the residents of Grand Terrace. 7. Back-up services - Bookkeeping services, C:-tv of Grand Terrace Page 2 Exhibit A - Accounting acceptable to the City's standards and open at all times to inspection / auditing by the City; - Collection of all fees and their distribution. Staff handling monies would be bonded. 8. Marketing and publicizing of recreation programs informing residents of recreation and leisure time activities. 9. Incentives to People Helpers staff to encourage higher registration and increased participation of residents in leisure time acticities. In turn, the City of Grand Terrace will provide the following: 1. Access to all City owned / leased recreation facilities. 2. maintenance (Danitorial, parl<s, landscape, etc.)of all recreation facilities. 3. Obtain written contracts with the school district and / or other public agencies for the leasing of facilities to be used for programs. 4. Pay all lease fees and utilities (gas, water, electrical, and telephone). 5. Provide non -expendable recreation equipment; office space and basic office equipment (desks, chat s, lamps, file cabinets, typewriters, etc.). 6. Implementation of all new capital pro3ects. 7. Allow People Helpers assigned staff to print, at no cost, recreation materials related to the Grand Terrace Recreation Services' programs. 8. Recreation related postage. At all times the City of Grand Terrace will be in control of the recreation programs; have final approval of the staff, the kinds of programs being offered, and in the fee structures. THIS WILL BE =1 RECREATION PROGRfX OF THE CITY OF GRkNID T'RRACE, not of People Helpers, Irc. Our caipa1y will merely be the conduit for tie providing of these services South Coast AIR QUALITY MANAGEMENT DISTRICT JUN 13 1985 9150 FLAIR DRIVE, EL MONTE CA 91731 (818) 572-6200 COUNCIL AGENDA 11TI-911 3 J May 24, 1985 TO All Mayors and City Council Members of Cities in San Bernardino County v L FROM Faye Myers Dastrup Mayor Pro Tem, City�of Ontario Member, Governing Board South Coast Air Quality Management District SUBJECT Support of Assembly Bill 1868 (Calderon) As your representative to the South Coast Air Quality Management District Board and Chairman of its Intergovernmental Affairs Committee, I am requesting that you adopt a resolution in support of District -sponsored Assembly Bill 1868 (Calderon) This bill provides a permanent seat on the State Air Resources Board for a locally elected official from our District Current law causes this District to rotate off the State Board every third year Because of the severity of the smog and complex nature of our problems, we should have full-time representation For your convenience, I have attached a draft support resolution for your consideration Please send your adopted resolution to Assemblyman Charles Calderon, The State Assembly State Capitol. Sacramento, CA 95814 If you have further questions, please contact the District's legislative representative Gene Fisher at (818) 572-6409 Attachment RECEIVED M AY 2 a 1,985 CITY OF GRAND TERRACE a ,NDING COUNCIL APPROVAL RESOLUTION NO. 85- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING THE PASSAGE OF ASSEMBLY BILL 1868 (CALDERON) DEALING WITH AIR RESOURCES BOARD MEMBERSHIP WHEREAS, the City of Grand Terrace is located in the South Coast Air Quality Management District (SCAQMD) and concerned about the quality of our air, and WHEREAS, the SCAQMD is charged with the responsibility for solving what is generally acknowledged to be a very severe air pollution problem that will require a great effort before all ambient air quality standards are attained throughout the regions of the District, and WHEREAS, the SCR-32 (Montoya) study report in 1980 recommended that the SCAQMD and Bay Area AQMD each be given permanent seats on the Air Resources Board, and WHEREAS, the SCAQMD under current law has to share an ARB seat on a rotating basis, and WHEREAS, the Air Resources Board has stated that, since the SCAQMD is the largest, most complex, multi -county district in the State with a correspondingly larger air pollution problem than any other district in California, it is appropriate that the SCAQMD have a permanent ARB seat, and WHEREAS, to provide for a permanent seat on the ARB, the SCAQMD requested Assembly Member Charles M. Calderon to introduce Assembly Bill 1868, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby support and urge the passage of AB-1868 as a step to strengthen the air quality management program for the citizens of this area. ADOPTED this 13th day of June, 1985 ATTEST City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof thereof. I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1985, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City er City Attorney Mad j COUNCIL APPROVAL RESOLUTION NO 85- Council Agenda Item #3K A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 84-42 AND ADJUSTING THE SALARY RANGES FOR EMPLOYEES OF THE CITY OF GRAND TERRACE. WHEREAS, the City Council of the City of Grand Terrace has determined a need to adjust the Salary Ranges for the positions contained in this Resolution NOW THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DETERMINE, AND DEMAND THE FOLLOWING SECTION 1. Rescission - That Resolution No. 84-42 is hereby rescinded in its entirety SECTION 2. Schedule of Salary Ranges - That the Schedule of Salary Ranges, attached hereto and incorporated herein as Exhibit "A", is established as the Schedule of Salary Ranges for the employees of the City of Grand Terrace. SECTION 3. Classifications/Salary Ranges - That the following job classifications and sa ary ranges are hereby esta lished for the City of Grand Terrace, and said salary ranges shall be effective July 1, 1985. TITLE SALARY RANGE Clerk Typist 42 Maintenance & Custodial Worker 50 Steno Clerk 50 Account Clerk (3) 51 Secretary I 51 Records Manager/Deputy City Clerk 53 Maintenance & Environmental Leadman 54 Executive Secretary 54 City Clerk 63 Accountant 63 Adminstrative Assistant 68 Community Services Director 70 Finance Director 77 SECTION 4. Stee Increases - That the period of time for employee advancement after satisfactory job performance from Step "A" through and including Step "E" within any given salary range shall be as follows: STEP TIME PERIOD "A" Six months (or completion of (probationary period) "B" One Year "C" One Year "D" One Year "E" Indefinite ADOPTED this 13th day of June, 1985. ATTEST: City Clerk of the City of Gran Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of 1985, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City Attorney - City Clerk - 2 - Exhibit A to Resolution # C*0UNCIL' APP;t;;VATI. ;r Page 1 of 2 S C H E D U L E O F S A L A R Y R A N G E S Revised 7/1/85 SALARY HOURLY BI-WEEKLY ANNUAL MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY RANGE # STEP A STEP A -79F-87- STEP A A B C D E 21 $J-6-5' $ $ 7,588.68 7= $ 664.41 $ -T9FXU $ 777F. W $ 77-53 22 3.74 299 17 7,778.52 648.21 681 02 715.50 751.72 789 78 23 3.83 306.65 7,972.92 664.41 698.06 733.40 770 53 809 54 24 3 93 314 32 8,172.24 681 02 715.50 751.72 789 78 829 77 25 4 03 322 18 8,376 72 698 06 733.40 770.53 809.54 850 52 26 4 13 330 23 8,586.00 715 50 751.72 789.78 829.77 871.78 27 4 23 338 49 8,800.80 733.40 770 53 809.54 850 52 893 57 28 4.34 346 95 9,020.64 751 72 789 78 829.77 871.78 915 90 29 4 45 355.63 9,246.36 770.53 809.54 850.52 893.57 938 80 30 4.56 364 51 9,477 36 789.78 829.77 871 78 915 90 962.29 31 4.67 373.63 9,714 48 809 54 850 52 893.57 938.80 986 33 32 4.79 382 97 9,957.24 829.77 871.78 915 90 962.29 1,011 00 33 4.91 392 55 10,206 24 850.52 893 57 938.80 986.33 1,036 25 34 5 03 402 36 10,461 36 871 78 915 90 962.29 1,011.00 1,062 16 35 5.16 412.42 10,722 84 893.57 938 80 986.33 1,036.25 1,088 72 36 5.28 422.72 10,990 80 915 90 962 29 1,011 00 1,062 16 1,115 94 37 5 42 433 29 11,265 60 938.80 986.33 1,036 25 1,088.72 1,143 83 38 5.55 444 13 11,547.48 962.29 1,011 00 1,062.16 1,115.94 1,172 41 39 5 69 455.23 11,835.96 986.33 19036 25 1,088.72 1,143 83 1,201 72 40 5 83 466 62 129132.00 1,011 00 19062.16 1,115.94 1,172.41 1,231 79 41 5 98 478 27 12,435.00 1,036.25 1,088 72 1,143 83 1,201.72 19262 56 42 6 13 490.23 12,745 92 19062.16 1,115.94 1,172.41 19231.79 1,294 14 43 6 28 502 49 13,064 64 1,088.72 19143 83 19201.72 1,262.56 19326 47 44 6 44 515 05 139391.28 19115 94 1,172.41 1,231.79 1,294 14 19359 65 45 6 60 527 92 139725.96 19143 83 19201 72 1,262.56 1,326.47 1,393 63 46 6 76 541 11 149068 92 19172 41 1,231.79 1,294.14 19359.65 19428.47 47 6 93 554 64 14,420 64 19201 72 13262.56 1,326 47 1,393.63 1,464 18 48 7 11 568 52 14,781.48 1,231.79 1,294.14 1,359 65 1,428 47 1,500 79 49 7.28 582.72 15,150.72 1,262.56 1,326 47 19393 63 19464.18 1,538 34 50 7.47 597 30 15,529 68 19294.14 1,359 65 1,428.47 1,500.79 1,576 77 51 7.65 612 22 15,917.64 1,326 47 1393 63 19464.18 1,538.34 1,616 18 52 7.84 627 53 16,315 80 1,359.65 1:428.47 1,500.79 1,576.77 19656 60 53 8.04 643 21 169723 56 19393.63 1,464.18 1,538.34 1,616 18 19697.99 54 8 24 659.29 17,141.64 1,428 47 1,500.79 1,576.77 19656.60 19740 45 55 8 45 675 78 17,570 16 1,464.18 19538.34 1,616.18 19697 99 1,783 95 56 8.66 692 67 189009 48 19500 79 1,576.77 1,656.60 1,740 45 19828 57 Exhibit A to Resolution # SCHEDULE OF SALARY RANGES Revised7/1/85 Page 2 of 2 SALARY HOURLY BI-WEEKLY ANNUAL MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY RANGE # STEP A STEP A STEP A A B C D E $710 00- $13 0.8 $1,53834 $1-,nT.-$ $1,697.99 $1 $187426 58 9 10 727.74 18,921.24 1,576.77 1,656.60 1,740 45 1,828 57 1,921 13 59 9.32 745 93 19,394.16 1,616.18 1,697.99 1,783.95 1,874.26 1,969 16 60 61 9 56 9.80 764.58 783 69 19,879 20 20,375 88 1,656.60 1,697.99 1,740 45 1,783 95 1,828.57 1,874.26 1,921.13 1,969.16 2,018.38 2,068 86 62 10 04 803.28 20,885 40 1,740.45 1,828.57 1,921.13 2,018.38 2,120 59 63 10 29 823.36 21,407.40 1,783.95 1,874 26 1,969.16 2,068.86 2,173 58 64 10.55 843.96 21,942.84 1,828.57 1,921.13 2,018.38 2,120 59 2,227 95 65 10 81 865.04 22,491.12 1,874 26 1,969.16 2,068.86 2,173.58 2,283 63 66 67 11 08 11 36 886 68 23,053 56 1,921 13 2,018.38 2,120.59 2,227 95 2,340.72 908 84 23,629.92 1,969.16 2,068 86 2,173.58 2,283.63 2,399 24 68 11 64 931 56 24,220 56 2,018.38 2,120 59 2,227.95 2,340.72 2,459.23 69 11 94 954.86 24,826.32 251068.86 2,173.58 2,283.63 2,399 24 2,520 72 70 71 12 23 978.73 25,447 08 2,120.59 2,227.95 2,340.72 2,459.23 2,583.72 12 54 1,003 19 26,082.96 2,173.58 2,283.63 2,399 24 2,520.72 2,648 30 72 12 85 1,028.28 26,735 40 2,227.95 2,340.72 2,459.23 2,583.72 2,714 53 73 13.17 1,053 98 27,403 56 2,283.63 2,399.24 2,520 72 2,648 30 2,782 39 74 13.50 1,080 33 28,088 64 2,340.72 2,459.23 2,583.72 2,714 53 2,851 93 75 13.84 1,107 34 28,790.88 2,399 24 2,520.72 2,648.30 2,782 39 2,923 25 76 14 19 1,135 03 29,510 76 2,459.23 2,583.72 2,714.53 2,851.93 2,996.31 77 14 54 1,163 41 30,248 64 2,520.72 2,648.30 2,782 39 2,923.25 3,071 24 78 14.91 1,192.49 31,004 64 2,583.72 2,714.53 2,851.93 2,996 31 3,148 03 79 15 28 1,222 29 31,779.60 2,648 30 2,782.39 2,923 25 3,071 24 3,226.72 80 15 66 1,252.86 32,574 36 2,714.53 2,851.93 2,996.31 3,148.03 3,307 37 81 16.05 1,284 18 33,388 68 2,782 39 2,923 25 3,071.24 3,226 72 3,390 07 82 16 45 1,316.28 34,223 16 2,851.93 2,996.31 3,148.03 3,307.37 3,474 82 83 16 86 1,349.19 35,079.00 2,923.25 3,071.24 3,226.72 3,390.07 3,561.69 84 17 29 1,382 91 35,955 72 2,996.31 3,148 03 3,307.37 3,474 82 3,650.73 85 17.72 1,417.50 36,854.88 3,071.24 3,226 72 3,390 07 3,561.69 3,742 00 86 18.16 1,452.94 37,776 36 3,148.03 3,307.37 3,474.82 3,650.73 3,835 55 87 18 62 1,489 26 38,720.64 3,226 72 3,390.07 3,561.69 3,742.00 3,931 44 88 19 08 1,526 48 39,688 44 3,307.37 3,474 82 3,650.73 3,835 55 4,029.73 89 19 56 1,564 65 40680.84 3,390 07 3,561.69 3,742.00 3,931 44 4,130 47 90 20.05 1,603 76 41:697.84 3,474 82 3,650.73 3,835.55 4,029.73 41233.74 K7UNGIL AGENDA ITEM J! L PENDING CITY RESOLUTION N0. 85- COUNCIL APPROVAL JUN 13 1985 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 81-72, AND ADJUSTING THE SALARY RANGE FOR THE CITY MANAGER OF THE CITY OF GRAND TERRACE WHEREAS, a salary range adjustment has been determined to be justified for the position of City Manager, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DETERMINE, AND DEMAND AS FOLLOWS Section 1. Rescission - Resolution No. 81-72 is hereby rescinded in its entirety Section 2. Salary Range - That the Annual Salary Range of the position of City Manager is as --shown below SALARY RANGE ER-1 BASE $33,760 00 TOP $44,310.00 Section 3 The City Manager's salary shall be as approved by the City Council between the base and the top of the range. fol 1 ows ATTEST Section 4. The City Manager's Annualy Salary is hereby established as BI-WEEKLY $1�6 -6855 MONTHLY $1, 8-f-50 ANNUAL $41,778.00 Section 5. The effective date of this Resolution is July 1, 1985. ADOPTED this 13th day of June, 1985 City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1985, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City Attorney City Clerk - 2 - v iA' DATE 6/7/85 _ � T *TA �r�� C R A ITEM ( ) COUNCIL ITEM (X3 MEETING DATE June 13, 1985 AGENDA ITEM NO ; M SUBJECT TRAVEL AUTHORITY TO ATTEND HAZARDOUS MATERIALS SEMINAR IN SACRAMENTO ON JUNE 19-20. FUNDING REQUIRED X 10-120-270 NO FUNDING REQUIRED The League of California Cities is sponsoring a conference titled "MANAGING HAZARDOUS MATERIALS IN YOUR COMMUNITY FOR LOCAL GOVERN- MENT OFFICIALS "on June 19-20 in Sacramento. A copy of the conference is attached. Staff is requesting authority to allow the City Manager and City Attorney to attend. The City Manager will attend both days and the City Attorney will attend the first day only. Approximate cost for the two to attend will be $700.00 which includes hotel, air fare and registrations. Funds are budgeted in 10-120-270 under City Manager Travel. STAFF RECOMMENDS COUNCIL AUTHORIZE THE CITY MANAGER AND CITY ATTORNEY TO ATTEND THE SEMINAR TO BE HELD IN SACRAMENTO ON JUNE 19-20, 1985. SA bt Managing Hazardous Materials In Your Community June 19-20, 1985 Red Lion Inn, Sacramento Preliminary Program Wednesday, June 19, 1985 8:30 a.m. 9:30 a.m. REGISTRATION OPENING GENERAL SESSION Overview of Hazardous Materials Issues Covers definitions, role of local government, land use planning, developing a hazardous materials plan and other local government issues. Regulating Transportation of Hazardous Materials In Your City A panel discussion focusing on what you can and cannot regulate, examples of what some cities are doing, and dealing with potential problems. 12:15 p.m. - 2:00 p.m. LUNCH AND SPEAKER Topic: California's Hazardous Materials Program 2:00 p.m. CONCURRENT SESSIONS I. Siting Hazardous Waste Facilities and Other Waste Siting Programs II. Small Cities Perspectives: Guidelines for a Local Hazardous Materials Program III. Regulating Underground Storage of Hazardous Materials 3:45 p.m. - 5:00 p.m. CRACKERBARREL SESSIONS Includes facilitation and resource people for informal discussion, questions, problem solving and exchange of ideas. 1. Managing the Household Hazardous Waste Problem 2. Drinking Water Quality Issues 3. Illegal Disposal and Midnight Dumping of Hazardous Wastes 4. Pesticides, Including State Preemption of Spraying 5:30 - 6:30 p.m. RECEPTION AND INFORMATION SHA U24G Each city is requested to bring 50 copies of a one page description of outstand- ing hazardous materials activities. Please feel free to bring as many examples as you wish. Each page should include a title or topic heading, a brief descrip- tion, plus the name of an individual to contact for further information, with their phone number. -- 3 - Thursday, June 20, 1985 9:00 a.m. GENERAL SESSION Disclosure (Right to Know) Ordinances A panel discussion covering the whys, hows and whats of disclosure programs, in- cluding examples of existing programs and how they are used by public, safety per- sonnel, planners and others. 10:30 a.m. BREAK 10:45 a.m. Emergency Response Planning: Guidelines for Pre -Planning, Funding and Resources A panel describing how to organize a local emergency response plan, including cooperation with other agencies or groups, guidelines for evaluating your city's preparedness and examples of local plans. 12:15 p.m. LUNCH AND SPEAKER Topic: A View from the Federal Level 2:00 p.m. - 3:30 p.m. GENERAL SESSION What Non -Attorney City Officials Need to Know About Liability for Hazardous Materials Issues A panel that presents an overview of a city's legal and financial liability, re- cent legislative changes, and examples of how to respond to potential problems. 3:30 p.m. ADJOURN a 6 - 4 - 0 June 1, 1985 Dear Mr. Anstine: JUN 13 1985 QDUN 14: AGENDA LTA 9 31V We the Block Party Committee of Ladera Street would like permission to have our 3rd Annual Block Party. Our block party date would be Saturday, July 6, 1985, to begin at 1:00 p.m. till 9:00 p.m. 'We would like permission to close Ladera Street to through traffic, blocking the end of Darwin to Browning Street. We would also need to obtain city barricades. Awaiting your response. Si cerely s. Mik 1 Caste 1 Block Party Committee 22442 Ladera Street Grand Terrace, CA 92324 ST/� REPORI- Cate: f,� May 29, 1985 r , 12-8.3047 C R A ITEM ( ) COUNCIL ITEM (xx) W ETING DATE: June 13,1985 1.64 AGENDA ITEM NO. 0 SUBJECT: Time Extension for Tentative Tract 12218 UNDING REQUIRED VO FUNDMG REQUIRED Xx At their regular meeting of May 20, 1985, the Planning Commission considered a request and recommended to the City Council that a one year time extension be granted for sub3ect tract. The new expiration date for the Tract is June 24, 1986. The Tract is located on the northwest corner of DeBerry and Mt. Vernon. STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE THE RECOMMENDATION OF THE PLANNING COMMISSION AND EXTEND THE EXPIRATION DATE FOR TENTATIVE TRACT 12218 TO JUNE 24, 1986. JK/lh `R STA REPOR i' I--,' R A ITEM ( COUNCIL ITEM (xx GENOA ITEM NO. A P UBJECT: Grant Deed Easement Ji DING REQUIRED ) rUk!01%G REQUIRED xx MEETING DATE: June33, 1985 ^ate• May 22, 1985 12-2.1046 Attached for your consideration and approval is a Grant Deed (Easement) to the City of Grand Terrace from James L. Harber and Geraldine Harber, for a storm drain located southerly of Van Buren, westerly of Michigan Street. The construction of this storm drain was required as conditions of approval for a pro3ect located at that site. STAFF RECOMMENDS THAT THE CITY COUNCIL 1) ACCEPT THE GRANT DEED EASEMENT. 2) REJECT THE MAINTENANCE RESPONSIBILITY FOR THE STORM DRAIN. 3) DIRECT THE CITY CLERK TO RECORD THE DOCUMENT JK/lh Attachments r ] vra 1 �r�,�,�,�s//�\i��\�►\�..///III\\\��:,� RECORDING REQUESTED BY AND WHFN RECORDED MAIL THIS DEED AND UNLESS f5 OTHERWISF SHOWN BELOW, MAIL TAX STATEMENTS TO NFE K r tt hIV yo A7bHESS � � f �l STATE � I. lip L r Thin Order No Escrow No SPACE ABOVE THIS LINE FOR RECORDER'S USE ' ' j , I t l i GRANT DEED ; r , 4 r v , Yh s t FOR VALUABLE CONSIDERATION, receipt of which is acknowledged, I (We), James L. Harber and (nimw el prarna(a)1 Geraldine W. Harber 1 grant to C4 f-i3Lg£. 'rand.. �j'P,r, *-acp ---, An' easement for a;a _&torm drain and acres,,, for maintenance upon said storm drain'lover„ under, and -across a 10 foot wide strip of land the centerline of which is described -,is follows: COMMENCING at the5'Northeast corner of Lot 37, Section 5 of the ' lands of East,Riverside Land Company,'per L'oolc 6 of Maps, Page 44, O.R.,-"Countyi of Stir, Bernardino, State of California, safdr,- corner beir►q the intersection of the centsarlines of Michigan` Ave'nuts and Vnr, buren Str-uet; rhence 980n58'01"W a distance 6f,-67t).35 to t aloriq the venterlin;r, of Van Buren Street s-%"thence S0001',4" feet_ ` to THE TRUE POINT OF BEGINNING; THFWC,E: 1-.i1,g05iV01"W 211- feet to the beginning of a'curve 'concave J-cj the NG having a radius of 13 feet;" THENCE northwesterly ralonq said curve, a dibtanre of 20.43, feet; TiIENCE,, N 0001 "14 "W 6E faEt to the hega nn Lnq of a cLfrvet t concave ;"-to the' SW' hmvang a rad i lis of '10 fleet; TF11rNCE northwesterly along'isaid curve aA - d3 at ince of 47 12 feat; T119NCE ` 589058' 01 "W s '342 f of t ,'Lo the be(i i nn i nct of a carve concave --to 'the rNE ,'havinq �i 11iadius, of t�0 feet ; 1HENCE I northwesterly along", said `curve 'a distance of '78.54 feet; THENCE N 0001'14"W`' 190"feettrt.o the and of the easement at the cent,ailine of'Vatn, Buren st;}reet;,�rmENCE Nr{9058101"E a distance of 1,132.33 fe.,Jalong thad'rr_anf.arLino inf Van Auran to the point of commencement'., r SEE EXHIBIT A ATTACHED HERETO AND MADE A STATE OF CALIFORNIA _ 14 t }SS COUNTY OF Riverside " On this 18th day o1 March , In the year 19 85 , before me, x r, the undersigned, a Notary Public In and for Bald State personally appeared ` James 1 Harber and`GeraldTne W. Harkov- y f ry x personally known to me _ (of proved io-I is of -the-besl94 satisfactory-eWdenest to be the person— "_7 whose names` are subscribed to the within Instrument, and acknowlJ f An easement for a storm drain and access for maintenance upon said storm drain over, under, and ncross a 10 foot wide strip of Innd the centerline of which is described as follows COMMENCING at the Northeast corner of Lot 37, Section 5 of the lands of the Last Riverside Land Company, per Book 6 of Maps, Paqe 44, 0 R County of San Bernardino, States of California, said corner being the intersection of the centerlines of Michiqan Avenue and Van Buren Street, fh4--nce 589058'01 W a distance of 676 35 feet along the centerline of Van Buren Street, thence 50001'14 E 349 feet to THE TRUE POINT OF BEGINNING; THENCE ti89058'01"W 21 feet to the beginning of a curve concave to the NE having a radius of 13 feet, THENCE northwesterly along said curve a distance of 20.43 feet, THENCE N O001'14'W 66 feet to the beginning of a curve concave to the SW having a radius of j0 feet, THENCE northwesterly alonq said curve a distance of 47 12 faet• THFNCE S8go58'01 W 342 far-t to the beginning of a curve concave to the NE having a radius of 50 feet I THENCE northwesterly along said curve a distance of 78 54 feet, THENCE N O001'14 W 190 feet to the end of the easement at the centerline of Van Buren Street, THENCE N89058101 C n distance of 1,132 35 feet along the centerline of Van Buren to the point of commencement. ILn �m fi z M cr Do %n E- L= 47.1V 3 �o 6 0 T dJ 1P _3 lgol 00 -Q of ��v 7lL _ SGAcE EXHIBIT A AttaL-hment to Individual Grant Deed wherein James L Harber and Geraldine Tv Harber grants an easement to the City of Grand Terrace The above described easement is for maintenance of a storm drain constructed and installed by Grantor, said easement is to continue in full force and effect so long as said storm drain is operated and maintained upon the above described property The benefit and use of said storm drain shall be limited to storm runoff or drainage from those properties and lands in the City of Grand Terrace which are bounded by Pico Street on the south, Van Buren Street on the north, and the Gage Canal on the east The easement herein granted shall also include the right to use such areas adjacent to the easement as may be reasonably necessary for the performance of the maintenance and for access to the easement during maintenance ik i z June 5, 1985 1%#44 STAFF 1.1 4 REPOR 12- C R A ITEM ( ) COUNCIL ITEM kx ) W ETING DATE: June 13, 1985 AGENDA ITEM NO. -31 SUBJECT' Tract 9772-1 Improvement Bonds UNDING REQUIRED NO EUN01%G REQUIRED xx At their regular City Council meeting of June 24, 1985, Subdivision Bonds guaranteeing the installation of public improvements were accepted from Griffin Development Company for Tract 9772-1 - Tract 9772-1 is located along the southside of E. Palm between Dos Rios and Honey Hills, Hampton Court, and Observation Drive at Hampton Court to Palm Griffin Homes is requesting that the Improvement Bonds and Labor and Materials Bonds be released upon acceptance of Maintenance Bonds, which are to be 10% of the Improvement Bond amounts. All improvements have been installed to the satisfaction of the City Engineer. The existing bonds are as follows Road Improvement Bond No 104641 Material and Labor Bond No 104641-A Water Improvement Bond No. 104643 Material and Labor Bond No 104643-A Sanitary Sewer Bond No 104642 Material and Labor Bond No 104642-A Water System Agreement Road Agreement Sanitary Sewer System Agreement The Maintenance Bonds to be accepted are Road Improvement Maintenance Bond No. 104641 Water Improvement Maintenance Bond No 104643 Sewer Improvement Maintenance Bond No. 104642 STAFF RECOMMENDATION $190,000.00 $ 95,000.00 $ 74,000.00 $ 37,000 00 $ 34,000.00 $ 17,000.00 $ 74,000.00 $190,000.00 $ 34,000.00 $ 19,000.00 $ 7,400 00 $ 3,400 00 1) THAT THE CITY COUNCIL ACCEPT THE ABOVE MENTIONED MAINTENANCE BOND FOR NOT LESS THAN ONE YEAR AFTER BUILD OUT OF THE TWO REMAINING LOTS. 2) THAT THE CITY COUNCIL AUTHORIZE THE RELEASE OF THE EXISTING IMPROVEMENT AND LABOR AND MATERIAL BONDS. JK/BS/lh RIDER BOND NUMBER 104641 DEVELOPERS INSURANCE COMPANY 333 WILSHIRE ANAHEIM CA 92801 DATE OF NOTICE ND NUMBER TYPE OF BOND 4-3-85 ff104641 SUBDIVISION BOND Nothing herein contained shall be held to vary, waive, alter, or extend any of the terms, conditions, agreements, or warranties of the aoove mentioned bond, other than stated as below O CITY OF GRAND TERRACE B 22795 BARTON j GRAND TERRACE, CA. 92324 G E E Gentlemen This Rider is to be attached to and form a part of the above captioned bond effective 6-8-84 This Rider is on behalf of GRIFFIN DEVELOPMENT CO. , A CALIFORNIA CORPORATION and in favor of the Obligee stated above In consideration of the premium charged, it is understood and agreed, effective from above date, that NAME SHOULD BE: GRIFFIN HOMES, FORMERLY KNOWN AS GRIFFIN DEVELOPMENT CO., A CALIFORNIA CORPORATION R GRIFFIN HOMES O 24005 VENTURA BLVD. D CALABASAS, CA. 91302 C E R Provided, however, that the liability of the company under the attached bond as changed by this order shall not be cumulative Signed this 3rd day of APRIL, 1985 DEVELOPERS INSURANCE COMPANY By Attorney in Fact OBLIGEE COPY David C. Banfer Developers Insurance Company 333 Wilshire Anaheim California 92801 (714) 999 1471 (213) 402 7877 SUBDIVISION IMPROVEMENTS MAINTENANCE BOND Road KNOW ALL MEN BY THESE PRESENTS BOND NO 104641 PREMIUM NIL THAT we GP=IN DEVEGOPMM CO., A California Co ration as PrtnL ipal and DEVELOPERS INSURANCE COMPANY a corporation organized and doing bumncti, under and by %irtue of the law , of the State of California and dul% licensed to conduct a Leneral surety busines,, in the State of California a, Suret% are held and tirmIN bound unto City of Grand Terrace as Obligee in the sum of nineteen thousand and no/100 (S 19, 000.00 ) Dollars, for which pa}ment well and truly to be made we bind ourselves our heirs executors and successors jointl% and se%erally firmly by these presents THE CONDITION OF THE OBLIGATION IS SUCH THAT WHEREAS the above named Pnncipal as a condition of the filing of the final subdivision map of (Tract.) Map No 9772-1 entered into an agreement or agreements with said Obligee to complete the improvements specified in said agreement or agreements WHEREAS said agreement provided that Pnncipal shall guarantee replacement and repair of improvements as described therein for a period of one vear following final acceptance of said improvements NOW THEREFORE if the above Pnncipal shall indemnify the Obligee for all loss that Obligee may su-,tain b-, reason of any defecti-'e materials or workmanship which become apparent dunng the period of one year from and after acceptance of the said project by Obligee then this obligation shall be void otherwise to remain in full force and effect IN WITNESS WHEREOF the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its dul% authorized Attorney -in -Fact at Anaheim Cilifornia this 29th PRINCIPAL day of March SURETY DEVELOPERS INSURANCE COMPANY B 't----- David C. Ban er AttornL% in F.ict FORM DI 1-7 ,i ,1 CORPORATION STATE OF CALIFORN14 COUNTY OF } SS On I before me the undersigned a Notary Public in and for said State Personally appeared _DAVID C BANFER 9ersonally known to me (or proved to me on the basis of satisfactory evidence) to be the Person who executed the within instrument as Power of Attorney on behalf of E�Vclopers Insurance Company therein named and acknowledged to me that the corporation texecuted i`ation WITNESS my hand and official se4 Signature otcwotREv 7 94) TO 21945 CA (1-83) (Corporation) STATE OF CALIFORNIA 0I " OFFICIAL SEAL _� LINDA S WIMBERLY NOTARY PUBLIC CALIFORNIA ORANGE COUNTY Ny Commrsston Ezplres Sept 2a 1988 .Tres area jor �cra! Norana! Sea/ J TICOR TITLE INSURANCE COUNTY OF Los Angeles � SS On _ April 10, 1985 before me said State, personally appeared Donald N Tro personally known to me or proved to me on the basis of satisfactory evidence to be the person who executed the within instrument as the Executive Vice President, and personally known to me or proved to me on the basis of satisfactory evidence to be the person who executed the within instrument as the Secretary of the Corporation that executed the within instrument and acknowledged to me that such corporation executed the within instru- ment pursuant to its by-laws or a resolution of its board of directors WITNESS myy hand and official seal Signature the undersigned, a Notary Public in and for .ter ;�.� OFFICIAL SEAL MARY R ROBERTSON m NOTARY PUBLIC - CALIFORNIA LOS ANGELES COUNTY My Comm expires OCT 23 1988 (Thic area fnr nffwiat POWER OF ATTORNEY N? 010126 DEVELOPEkS INSURANCE CuMPANY P O Box 3343, Anaheim, Calif 92803 EXPIRATION DATE December 31, 1985 KNOW ALL MEN BY THESE PRESENTS That DEVELOPERS INSURANCE COt4PANY, A corporation duly organized and existing under the laws of the State of California and having its Home Office in the City of Anaheim California does hereby make constitute and appoint DAM C . BANE'ER its true and lawful Attorneys) -in Fact to make execute seal and deliver for and on its behalf as surety any and all bonds or undertakings in an amount not exceeding $1 500 000 in any single undertaking in accordance with its charter and to bind the corporation thereby as fully and to the same extent as if such bonds were signed by the President sealed with the corporate seal of the corporation and duly attested by its Secretary hereby ratifying and confirming the acts of Attorneys) -in -Fact may do to these presents This power of Attorney does not cover the following - Bank depository bonds mortgage deficiency bonds mortgage guarantee bonds guarantees of installment paper note guarantee bonds bonds on financial institutions lease bonds insurance company qualifying bonds warehouse bonds self insurers bonds fidelity bonds hail bonds wage law bonds, and fiduciary bonds This power of attorney is granted pursuant to Article IV Section I I and 12 of By-laws of DEVELOPERS INSURANCE COMPANY adopted on the thirtieth day of March 1979 and now in full force and effect Article IV Appointment and Authority of Resident Assistant Secretaries and Attornev in -Fact and agents to accept Legal Process and Make Appearances Section lI The Chairman of the Board the President any Vice President any Secretary or any Treasurer may appoint attorneys in fact or agents with power and authority as defined or limited to their respective power of attorney for and on behalf of the corporation to execute and deltyer and affix the seal of the corporation thereto bonds undertakings recognizances consents of surety or other written obligations in the nature thereof and anv of said officers may remove such attorney in fact or agent and revoke the power and authority given to him Section 12 Any bond undertaking recognizance consent of surety or wntten obligation in the nature thereof shall be valid and binding upon the corporation when signed by the Chairman of the Board the President, any Vice President or any Treasurer and duly attested and sealed if a seal is required by any Secretary or when signed by the Chairman of the Board the President and Vice President or any Treasurer and countersigned and sealed if a seal is required by a duly authorized attorney -in fact or agent and any such bond undertaking, recognizance consent of surety or written obligation in the nature thereof shall be valid and binding upon the corporation when duly executed and sealed if a seal is required by one or more attorneys in -fact or agents pursuant to and within the limits of the authority granted by his or their powers of attorney This power of attorney is signed and sealed under and by authority of the following Resolution adopted by the Board of Directors of DEVELOPERS INSLRANCE COMPANY at a meeting duly called and held on the third day of August 1982 and that said Resolution has not been amended or repealed "RESOLVED, that the signature of any Vice President or Assistant Secretary of this corporation may be affixed or printed on any power of attorney on any revocation of any power of attorney or certificate beanng such facsimile signature but shall not be valid and binding upon the corporation unless the seal of the corporation is affixed on such power of attorney revocation of any power of attorney or certificate bearing a facsimile signature " NOTICE. 1 This Power void unless corporate seal perforates power next to signatures 2. This Power void if altered or erased 3 Power of attorney should not be returned to Attorney -in -Fact, but should remain a permanent part of the obhgee s records. 4 This Power is void unless the seal is readable, text is in brown ink, signatures are in blue ink and notice is in red ink. IN WITNESS WHEREOF DEVELOPERS INSURANCE COMPANY has caused these presents to be signed by its Secretary and its corporate seal to be hereunto affixed this fifth day of December 1984 DEVEL RS INSURANCE COMPANY BY o0_1 / STATE OF CALIFORNIA Paul E Griffin Jr Secretaryi COUNTY OF LOS ANGELES ss On this fifth day of December 1984 before me personally came Paul E Gnffin Jr to me known who being by me duly sworn did depose and say that he is Secretary of DEVELOPERS INSURANCE COMPANY the corporation described in and which executed the above instrument that he knows the seal of said corporation that the seal affixed to the said instrument is such corporate seal that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by like order OFFICIAL SEAL MARY POSEN o NOTARY vUBUC CAUFORNIA BY LOS ASQELES COUNTY My comm expires DEC 20, 1985 P. STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss I the undersigned Vice President of DEN ELOPERS INSLRANCE COMPANY a California corporation DO HEREBY CERTIFY that the foregoing and attached POW ER OF ATTORNEY remains in full force and has not been revoked and furthermore that Article IV Sections I I and 12 of the By laws of the corporation and the Resolution of the Board of Directors set forth in the power of attorney are now in force Signed and sealed at Anaheim California this 29th day of March 19 85 r Thomas H Tyrell Jr Executiv ice President O DEVELOPERS INSURANCE COMPANY 1985 WARNING' This is a copyrighted document Anv unauthorized reproduction is prohibited All Rights Reserved RIDER BOND NUMBER 104643 DEVELOPERS INSURANCE COMPANY 333 WILSHIRE ANAHEIM CA 92801 DATE OF NOTICE BOND NUMBER TYPE OF BOND 4-3-85 104643 SUBDIVISION BOND Nothing herein contained shall be held to vary, waive, alter, or extend any of the terms, conditions, agreements, or warranties of the above mentioned bond, other than stated as below 0 B CITY OF GRAND TERRACE L 22795 BARTON G GRAND TERRACE, CA. 92324 E E Gentlemen This Rider is to be attached to and form a part of the above captioned bond effective 6-8-84 This Rider is on behalf of GRIFFIN DEVELOPMENT CO.? A CALIFORNIA CORPORATION and in favor of the Obligee stated above In consideration of the premium charged, it is understood and agreed, effective from above date, that NAME SHOULD BE: GRIFFIN HOMES, FORMERLY KNOWN AS GRIFFIN DEVELOPMENT CO., A CALIFORNIA CORPORATION R GRIFFIN HOMES O 24005 VENTURA BLVD. U CALABASAS, CA. 91302 C E R Provided, however, that the liability of the company under the attached bond as changed by this order shall not be cumulative Signed this 3rd day of APRIL , 193335 DEVELOPERS INSURANCE COMPANY B 7`�-- yAttorney in Fact OBLIGEE COPY David C. Banfer DM Developers Insurance DICOC'ompany 333 Wilshire Anaheim California 92801 (714) 999 1471 (213) 402 7877 SUBDIVISION IMPROVEMENTS MAINTENANCE BOND WATER KNOW ALL MEN BY THESE PRESENTS BOND NO 104643 PREMIUM NIL THAT we GRIFFIN DEVEWPM= CO., A Califortua Corporation as Principal and DEVELOPERS INSUR ANCE COMPANY a corporation organized and doing business under and bN %irtue of the laws of the State of California and duly licensed to conduct a general suretv business in the State of California as Surety are held and firmly bound unto City of Grand Terrace as Obligee in the sum of seven thousand four hundred and no/100 (S 7, 400.00 ) Dollars, for which payment well and truly to be made we bind ourselves our heirs executors and successors jointly and seNerally firmly by these presents THE CONDITION OF THE OBLIGATION IS SUCH THAT WHEREAS the above named Principal, as a condition of the filing of the final subdivision map of (Tract XM) %lap No 9772-1 said agreement or agreements entered into an agreement or agreements with said Obligee to complete the improvements specified in WHEREAS, said agreement provided that Pnncipal shall guarantee replacement and repair of improvements as described therein for a period of one year following final acceptance of said improvements NOW THEREFORE if the above Principal shall indemnify the Obligee for all loss that Obligee may sustain bN reason of any defecti%e materials or workmanship which become apparent dunng the period of one year from and after acceptance of the said project by Obligee, then this obligation shall be void, otherwise to remain in full force and effect IN WITNESS WHEREOF the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at Anaheim California this 29th 85 day of March 19 PRINCIPAL' SURETY DES ELOPERS INSURANCE CONIPatil B y David C. Banfer kttorne,,-in- Fact FORM DI 127 9 83 TO 21945 CA (1-83) (Corporation) J TICOR TITLE INSURANCE STATE OF CALIFORNIA 1 COUNTY OF Los Angeles } SS On April 10, 1985 said State, personally appeared before me, the undersigned, a Notary public In and for personally known to me or proved t Donald n the basis Trni-t o,- of satisfactory evidence to be the person who executed the within instrument as the EXeCut1v V1Ce President, and ---� Personally proved to me on the basis oknown f satisfactory to be the person who executed the within instrument as the that executed the within lnstrum ntoand acknowledged to me that such corporation executed the within instru- ment pursuant to its by-laws or a resolution of its board of directors WITNESS my hand and official seal Signature CORPORATION OFFICIAL SEAL, m NOTARY PUBLIC - CALIFORNIA r LOS ANGELES COUNTY M9 Comm expires OCT 23 1988 (This area for official nntanal eeull STATE OF CALIFORNIA COUNTY OF O_ A N ,ryyC F�j.'p_J' L SS On 0 1 - '—ww before me the undersigned a Notary Public in and for said State personally appeared DAVID C BANFER personally known to me (or proved to me on the bans of satisfactory esidence) to be the person who execW'c the within instrument as Power of Attorney on behalf of Developers Insurance Company the corporation thereto named and acknowledged to me that the cotporattgfl executed // i WITNESS my hand and official seal i Signature DIC3041REV - 84) OFFICIAL SEAL LINDA S WIMBERLY L' NOTARf PUBLIC CALIFORNIA t�%• ORANGE COUNTY My ComTission Expires Sept 23 1988 This area for Official Notarial Seal POWER OF ATTORNEY N? 010128, DEVELOPE-S INSURANCE CvMPANY P O Box 3343, Anaheim, Calif 92803 EXPIRATION DATE Decernber 31, 1985 KNOW ALL MEN BY THESE PRESENTS That DEVELOPERS INSURANCE COMPANY, A corporation duly organized and existing under the laws of the State of California and having its Home Office in the City of Anaheim California does hereby make constitute and appoint DAVM C . BANE'ER its true and lawful Attorne-,Js)-tit-Fact to make execute seal and deliver for and on its behalf as surety any and all bonds or undertakings in an amount not exceeding S1 500 000 in any single undertaking in accordance with its charter and to bind the corporation thereby as fully and to the same extent as if such bonds were signed by the President sealed with the corporate seal of the corporation and duly attested by its Secretary hereby ratifying and confirming the acts of Attorney(s)-rn-Fact may do to these presents. This power of Attornev does not cover the following - Bank depository bonds mortgage deficiency bonds mortgage guarantee bonds guarantees of installment paper note guarantee bonds, bonds on financial institutions lease bonds insurance company qualifying bonds warehouse bonds self -insurer s bonds fidelity bonds bail bonds wage law bonds and fiduciar, bonds This power of attorney is granted pursuant to Article IV Section 11 and 12 of By laws of DEVELOPERS INSURANCE COMPANY adopted on the thirtieth day of March 1979 and now in full force and effect Article IV Appointment and Authority of Resident Assistant Secretaries and Attorney in -Fact and agents to accept Legal Process and Make Appearances Section ii The Chairman of the Board the President any Vice President any Secretary or any Treasurer may appoint attorneys in fact or agents with power and authority as defined or limited to their respective power of attorney for and on behalf of the corporation to execute and deliver and affix the seal of the corporation thereto bonds undertakings recognizances consents of surety or other written obligations in the nature thereof and any of said officers may remove such attorney in -fact or agent and revoke the power and authority given to him Section 12. Any bond undertaking, recognizance consent of surety or written obligation in the nature thereof shall be valid and binding upon the corporation when signed by the Chairman of the Board the President any Vice President or any Treasurer and duly attested and sealed if a seal is required by any Secretary or when signed by the Chairman of the Board the President and Vice President or any Treasurer and countersigned and sealed if a seal is requued by a duly authorized attorney in fact or agent and any such bond undertaking, recognizance consent of surety or written obligation in the nature thereof shall be valid and binding upon the corporation when duly executed and sealed if a seal is required by one or more attorneys in fact or agents pursuant to and within the limits of the authority granted by his or their powers of attorney This power of attorney is signed and sealed under and by authority of the following Resolution adopted by the Board of Directors of DEVELOPERS INSURANCE COMPANY at a meeting duly called and held on the third day of August, 1982 and that said Resolution has not been amended or repealed "RESOLVED, that the signature of any Vice -President or Assistant Secretary of this corporation may be affixed or printed on any power of attorney on any revocation of any power of attorney or certificate bearing such facsimile signature but shall not be valid and binding upon the corporation unless the seal of the corporation is affixed on such power of attorney revocation of any power of attorney or certificate hearing a facsimile signature " NOTICE. 1 This Power void unless corporate seal perforates power next to signatures. 2- This Power void if altered or erased 3 Power of attorney should not be returned to Attorney -in -Fact, but should remain a permanent part of the obhEeeh records 4. This Power is void unless the seal is readable, text is in brown ink, signatures an in blue ink and notice is m red ink. IN WITNESS WHEREOF DEVELOPERS INSURANCE COMPANY has caused these presents to be signed by its Secretary and its corporate seal to be hereunto affixed this fifth day of December 1984 DEVEL RS INSURANCE COMPANY r ' BY STATE OF CALIFORNIA Paul E Griffin Jr Secretary COUNTY OF LOS ANGELES ss On this fifth day of December 1984 before me personally came Paul E Griffin Jr to me known who being by me duly sworn did depose and say that he is Secretary of DEVELOPERS INSURANCE COMPANY the corporation described in and which executed the above instrument that he knows the seal of said corporation that the seal affixed to the said instrument is such corporate seal that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by like order OFFICIAL EDEC20. MARY PO a NOTARY vuBLiC A BY LOS 1l.4ELES My comm aapires65 STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss I the undersigned Vice President of DEVELOPERS INSURANCE COMPANY a California corporation DO HEREBY CERTIFY that the foregoing and attached POWER OF ATTORNEY remains in full force and has not been revoked and furthermore that Article IV Sections I and 12 of the By laws of the corporation and the Resolution of the Board of Directors set forth inthepower of attorney are now in force Signed and sealed at Anaheim California this 29 uAay of Ma=h 1985 Thomas H Tyrell Jr Executiv ice President C DEVELOPERS INSURANCE COMPANY 1985 WARNING' This is a copynghted document Anv unauthorized reproduction is prohibited All Rights Reserved RIDER BOND NUMBER 104642 DEVELOPERS INSURANCE COMPANY 333 WILSHIRE ANAHEIM CA 92801 DATE OF NOTICE BOND NUMBER TYPE OF BOND 4-3-85 104642 SUBDIVISION BOND Nothing herein contained shall be held to vary, waive, alter, or extend any of the terms, conditions, agreements, or warranties of the aoove mentioned bond, other than stated as below BCITY OF GRAND TERRACE L22795 BARTON G GRAND TERRACE, CA. 92324 E E Gentlemen This Rider is to be attached to and form a part of the above captioned bond effective 6-8-84 This Rider is on behalf of GRIFFIN DEVELOPMENT CO , A California Corporation the In consideration of the premium charged, it Is understood and agre d, neffectl ofavorf fromObgee albovestadt d,above hat NAME SHOULD BE: GRIFFIN HOMES, FORMERLY KNOWN AS GRIFFIN DEVELOPMENT CO., A CALIFORNIA CORPORATION Provided, however, that the liability of the R GRIFFIN HOMES company under the attached bond as changed o 24 005 VENTURA BLVD . by this order shall not be cumulative DCALABASAS, CA. 91302 c Signed this 3rd day of APRIL, 3 985 E R DEVELOPERS INSURANCE CCMFANY By Attorney in Fact C —� OBLIGEE COPY David C . Banfer DW Developers Insurance UR"Company 333 Wilshire Anaheim California 92801 (714)999-1471 (213) 402 7877 SUBDIVISION IMPROVEMENTS MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS BOND NO 104642 PREMIUM NIL THAT %e rRIFP'IN DOOMOMN= CO., A California Corporation as Principal and DEVELOPERS INSURANCE COMPANY a corporation organized and doing business under and by virtue of the laws of the State of California and duly licensed to conduct a general surety business in the State of California as Surety are held and firmly bound unto City of Grand TIerrace as Obligee, in the sum of _wee thousand four hundred and no/100 (S 3,400.00 ) Dollars, for which payment, well and truly to be made we bind ourselves, our heirs executors and successors, jointly and severally firmly by these presents THE CONDITION OF THE OBLIGATION IS SUCH THAT WHEREAS, the above named Principal as a condition of the filing of the final subdivision map of (Tract/ ,Nlap No 9772-1 said agreement or agreements entered into an agreement or agreements %vith said Obligee to complete the improvements specified in WHEREAS said agreement provided that Principal shall guarantee replacement and repair of improvements as described therein for a penod of one year following final acceptance of said improvements NOW THEREFORE, if the above Principal shall indemnify the Obligee for all loss that Obligee may sustain by reason of any defecti"e materials or workmanship which become apparent during the period of one year from and after acceptance of the said project by Obligee then this obligation shall be void, otherwise to remain in full force and effect IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at Anaheim California this 29th day of P4arch 19 85 PRINCIPAL SURETY rR=IN E,VE1OFN= CO. , A California DEVELOPERS INSURANCE COMPANY BY David C. Balffer �-- Attorney-in-Fact FORM DI 127 9,83 CORPORATION STATE OF CALIFORNIA A DO COUNTY OF ORANGE On } SS w a t� personally appears DAVID D BANFER before R1e the undersigned a Notary public in and for said Personally known to State evidence to me h prod to me on the baste of satisfactory r0. % be the person who execut t Att� on behalf of the within instrument as Power of therein named and 1 Of Pledlopers Insurance Company y ged to me that the c p i thF corpom1ton WITNESS / / f�orauon executed it mY hand and o�c seal / f OFFICIAL SEAL ,.� LINDA S WIMBERLY I / / SignaturNOTARY KlautC CALIFORNIA � f / I ORANGE COUNTY / _ MrCommtssron Exlxres Sept 21 1988 DIC Jpq (REV 7 gql / , r arts area for terra/ Norarraf Sea/ CAT NO NNO0737 TO 21945 CA (1-83) J TICOR TITLE INSURANCE (corporation) STATE OF CALIFORNIA COUNTY OF Los Angeles SS On April 10, 1985 before me, the undersigned, a Notary Public in and for said State , personally appeared Donald N. Trotter personally known to me or proved to me on the basis N of satisfactory evidence to be the person who executed A the within instrument as the _Executive Vice = President, and Y personally known to me or F proved to me on the basis of satisfactory evidence to be • the person who executed the within instrument as the .+... OFFICIAL SEAL Secretary of the Corporation MARY R ROBERTSON that executed the within instrument and acknowledged NOTARY PUBLIC - CALIFORNIA to me that such corporation executed the within instru- t LOS ANGELES COUNTY ment pursuant to its by-laws or a resolution of its MY Comm expires OCT 23, 1988 board of directors WITNESS my hand and official seal POWER OF ATTORNEY N° 010127, DEVELOPERp INSURANCE CI,IAPANY P O Box 3343, Anaheim, Calif 92803 EXPIRATION DATE December 31, 1985 KNOW ALL MEN BY THESE PRESENTS That DEVELOPERS INSURANCE COMPANY, A corporation duly organized and existing under the laws of the State of California and having its Home Office in the City of Anaheim, California does hereby make constitute and appoint DAM C. BANFER its true and lawful Attorney(s)-in-Fact to make execute seal and deliver for and on its behalf as surety any and all bonds or undertakings in an amount not exceeding S1 500000 in any single undertaking in accordance with its charter and to bind the corporation thereby as fully and to the same extent as if such bonds were signed by the President sealed with the corporate seal of the corporation and duly attested by its Secretary hereby ratifying and confirming the acts of Attorney(s)-in Fact may do to these presents This power of Attorney does not cover the following - Bank depository bonds mortgage deficiency bonds mortgage guarantee bonds guarantees of installment paper note guarantee bonds, bonds on financial institutions lease bonds insurance company qualifying bonds, warehouse bonds self insurers bonds, fidelity bonds, bail bonds wage law bonds and fiduciary bonds This power of attorney is granted pursuant to Article IV Section I I and 12 of By-laws of DEVELOPERS INSURANCE COMPANY adopted on the thirtieth day of March 1979 and now in full force and effect Article IV Appointment and Authority of Resident Assistant Secretaries and Attorney in -Fact and agents to accept Legal Process and Make Appearances Section II The Chairman of the Board the President any Vice President any Secretary or any Treasurer may appoint attorneys in fact or agents with power and authority as defined or limited to their respective power of attorney for and on behalf of the corporation to execute and deliver and affix the seal of the corporation thereto bonds undertakings recogntzances consents of surety or other written obligations in the nature thereof and any of said officers may remove such attorney -in fact or agent and revoke the power and authority given to hum. Section 12. Any bond undertaking, recognizance consent of surety or written obligation in the nature thereof shall be valid and binding upon the corporation when signed by the Chairman of the Board, the President any Vice President or any Treasurer and duly attested and sealed if a seal is required by any Secretary or when signed by the Chairman of the Board the President, and Vice President or any Treasurer and countersigned and sealed if a seal is required by a duly authorized attorney -in fact or agent and any such bond undertaking, recognuance consent of surety or written obligation in the nature thereof shall be valid and binding upon the corporation when duly executed and sealed if a seal is required by one or more attorneys-m-fact or agents pursuant to and within the limits of the authority granted by his or their powers of attorney This power of attorney is signed and sealed under and by authority of the following Resolution adopted by the Board of Directors of DEVELOPERS INSURANCE COMPANY at a meeting duly called and held on the third day of August, 198Z and that said Resolution has not been amended or repealed "RESOLVED, that the signature of any Vice -President or Assistant Secretary of this corporation may be affixed or printed on any power of attorney on any revocation of any power of attorney or certificate bearing such facsimile signature but shall not be valid and binding upon the corporation unless the seal of the corporation is affixed on such power of attorney revocation of any power of attorney or certificate bearing a facsimile signature " NOTICE. 1 This Power void unless corporate seal perforates power next to signatures L This Power void if altered or erased 3 Power of attorney should not be returned to Attomey4n-Fact, but should remain a permanent part of the obh;ee's records. 4 This Power is void unless the seal is readable, text is in brown ink, signatures are in blue Ink and notice is in red ink. IN WITNESS WHEREOF DEVELOPERS INSURANCE COMPANY has caused these presents to be signed by its Secretary and its corporate seal to be hereunto affixed this fifth day of December 1984 �DEVELRS INSURANCE COMPANY rt BY STATE OF CALIFORNIA Paul E Griffin Jr Secretary � COUNTY OF LOS ANGELES ss On this fifth day of December 1984 before me personally came Paul E Griffin Jr to me known who being by me duly sworn did depose and say that he is Secretan of DEVELOPERS INSURANCE COMPANY the corporation described in and which executed the above instrument that he knows the seal of said corporation that the seal affixed to the said instrument is such corporate seal that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by like order OPI AL SEAL MARY POSEN o NOTARr PUBLIC - CALIFORNtA BY LOS A.16ELES COUNTY My comm apues DEC 20, IM STATE OF CALIFORNIA COUNTY OF LOS kNGELES ss 1 the undersigned Vice President of DEVELOPERS INSLRANCE COMPANY a California corporation DO HEREBY CERTIFY that the foregoing and attached POWER OF ATTORNEY remains in full force and has not been re,,oked and furthermore that Article IV Sections I and 12 of the By laws of the corporation and the Resolution of the Board of Directors set forth in the power of attorney are now in force 85 Signed and sealed at Anaheim California this 29 day of March 19 ' r Thomas H Tyrell Jr Execute ice President C DEVELOPERS INSURANCE COMPANY 1985 WARNING' This is a copyrighted document Any unauthorized reproduction is prohibited All Rights Reserved J STA,::F REPORT i5o Date 6/6/85 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 13, 1985 AGENDA ITEM NO. g SUBJECT: Appropriation for Retroactive Deposit -Liability Coverage FUNDING REQUIRED XX NO FUNDING REQUIRED The City of Grand Terrace is self -funded for liability coverage in a risk pool administered by Southern California Joint Powers Insurance Authority. On any losses the City pays the first ten thousand. Any losses above ten thousand are pooled with the other cities in the JPA up to five hundred thousand. All losses above five hundred thousand up to thirty-five million are covered by insurance. Actual and pooled losses are calculated by period and charged to the cities. The City of Grand Terrace has incurred losses of $21,012 in excess of our past retroactive deposits. The earnings on the city's share of the reserve fund was $1,260, which leaves a balance to be paid of $19,752. The majority of our increased costs have been incurred defending the liability claims which have been made against the City. Our total outlay for FY 84-85 for liability coverage including the $19,752 will be $28,504. In todays municipal liability insurance market the price is very good for 35 million dollars coverage. Staff Recommends Council Appropriate $19,752 from the General Fund Balance to Insurance and Surety Bonds account #10-4120-260 for a total appropriation in that account of $47,752. UUIVG IJ , 1700 �- i"C,-- COUNCIL NDA ITEM 55C 'A7 HISTORICAL AND CULTURAL COMMITTEE BOARD MEETING JUNE 3, 1985 The Historical and Cultural Committee meeting of June 3, 1985 was cancelled at 7 35 P M. by Chairperson Barbara Mathews. Business of meeting could not be conducted because of lack of quorum. Members present. Viola Gratson, Ann Petta, Barbara Mathews. 9 Barbara M thews Secretary Pro—Tem RECIEIVLEE D JUN 13 1985 CAUNCIQ AGENDI,MM X -6 ,Q' J a I-,Zfeb— RECEIVED CITY OF GRAND TERRACE JUN 13 1985 COUNCIL AGENQA JE.M,1 TO GRAND TERRACE CITY COUNCIL FROM JOE RAMOS, SECRETARY DATE June 3, 1985 SUBJECT RESIGNATION I regret to inform you that because of personal commitments, I will be unable to continue as a member of the Crime Prevention Committee I am tendering my resignation effective today C) 5 J �/' RAMOS RECEI\1EC) l l-rn/ I , L — - ':- —^ 11 -% 4 HUGH J GRANT Mayor BYRON MATTESON Mayor Pro Tom May 29, 1985 Council Members TONY PETTA DENNIS L EVANS BARBARA PFENNIGHAUSEN SETH ARMSTEAD City Manager JUN 13 1985 COUNCIL AGENDA ITEM # SF SPIRES RESTAURANTS INC. 721 North Elkhoff Street Orange, CA 92668 Attn Mr. Steve Daniels Dear Steve Reference my telephone call Thursday, May 23, 1985, the following is submitted. The City of Grand Terrace is located off the Riverside Freeway adjacent to Colton and midway between San Bernardino and Riverside. It has been incorporated as a City for six yearswith a population of approximately 10,000. There's a neighborhood shopping center in the heart of town, anchored by Stater Bros' Grocery Market. This shopping center comprises the bulk of commercial development within the City. The people of Grand Terrace are highly desirous of having a family restaurant (a la Spires) located here. It is the opinion of the City's Economic Development Committee that a family restaurant, with freeway exposure will profit in this area. This opinion is supported by the results of a survey recently conducted. (See enclosure #1 for sample of survey card distributed to residents of Grand Terrace) There were approximately 3,000 survey cards distributed, with 469 responses. (15.6% - See enclosure #2 for overall results of survey) The highest response was for a hardware store. There's a story behind that high response. Grand Terrace used to have a small, family -owned delightful hardware store. The owners received "an offer they couldn't refuse" for their facility/property and sold out. The people miss their cozy, dependable little hardware store and it was reflected in the survey. The next highest number of responses were for a Post Office and a family restaurant -virtually a tie. (57% of the responses) 22795 BARTON ROAD GRAND TERRACE, CA 92324-5295 Civic Center — (714) 824-6621 Planning — Engineering — (714) 825-3825 SPIRES RESTAURANT INC. May 29, 1985 Page 2 The City of Grand Terrace currently utilizes a branch of the Colton Post Office, located in a drug store in the neighborhood shopping center. Out of a total of 469 responses, 263 wanted a family restaurant. There were numerous commentson the survey card reflecting the fact that a family restaurant was desperately needed and would be fully supported. Again, the City of Grand Terrace is strategically located in its proximity to Riverside and San Bernardino and would draw from Colton, Loma Linda, Highgrove, Rialto, Fontana and freeway traffic as well Request you investigate the feasibility of establishing a Spires Restaurant in our lovely City. If you need further information, please feel free to contact me. I can be reached at (714)825-6236, 22605 DeSoto Street, Grand Terrace, California, 92324, or you can contact Vice -Chairman, Doug Erway at (714)783-0486. Sincerely, U ?S D1_. R I G L Y, R. airman, Grand erra e Economic Development Committee JDR ac ATTENTION RESIDENTS OF GRAND TERRACE The City is Interested in attracting new business developments in Grand Terrace. By completing this survey you are voicing your interest, needs, and business you would support Please complete this survey and mail it back as soon as possible. Please check (✓) those of interest to you POKER PARLOR FAMILY RESTAURANT FAST FOOD RESTAURANT NIGHTCLUB HOTEL HARDWARE STORE WOM ENS CLOTHING MENS CLOTHING CHILDRENSSTORE AUTO DEALER RV DEALER FURNITURE STORE APPLIANCE STORE DEPARTMENT STORE HOBBY SHOP PRINT SHOP HEALTH CLUB RECREATION AREA MEDICAL FACILITIES AUTOMOTIVE REPAIR SHOP THEATRE MORTUARY SHOE STORE BAKERY ICE CREAM SHOP MEMBERSHIP DISCOUNT STORE STATIONERY STORE SPORTING GOODS STORE COMMUNITY NEWSPAPER POST OFFICE MOTEL OTHER s- o� f - a dQ� _ _ a a 4- 0£I y -oz �?-b G UN "94 a7a�P fS 5'0(?0-9 - W 4- 04#Q bif - - 9 � � ► l 'W�� —' o a fit/ -°/ -/ 9 0 0 b �, v v z z / Grr►%-D 14 "7td a[y o-� old OL�� ciV = 8 %-- 077 70/ o 97770 /7 .� 9� t. 1%- June 13, 1985 Council Agenda Item #5F Mr. Chuck Bracken Director of Operations P.O. Box W Buelleton, CA 93427 Dear Mr. Bracken HUGH J GRANT Mayor BYRON MATTESON Mayor Pro Tam Council Members TONY PETTA DENNIS L. EVANS BARBARA PFENNIGHAUSEN SETH ARMSTEAD City Manager I am writing to you in my capacity as President of the Grand Terrace Area Chamber of Commerce and as a member of the City's Economic Development Committee. We are very interested in the commercial development of our City. The purpose of this letter is to invite your consideration of an excellent freeway location available in this community for one of your restaurant/motel complexes. Recently I visited your restaurant in the Carlsbad area. It was very impressive. I believe that you would find that Grand Terrace could offer you a similar potential in keeping with your high standards. Our City has the following advantages (1) A large labor pool of talent with various skill levels, (2) Freeway access to a site adjacent to Interstate 215, (3) Water (4) Electricity (5) Railway (6) Near large population centers, (7) On a main route to recreation centers in the mountains, beach, deserts and resort communities, (8) Located in a small, recently -incorporated city noted for its family orientation. I am attaching a series of maps that will give you an overview of the general area and Grand Terrace. In addition, you will find the report of Alfred Gobar and Associates relating to the economic outlook for Grand Terrace and a recent report produced by the County of San Bernardino entitled "Economic Development Analysis East Valley 1984". 22795 BARTON ROAD Civic Center — (714) 824-6621 GRAND TERRACE, CA 92324-5295 Planning — Engineering — (714) 825-3825 Mr. Chuck Bracken May 23, 1985 Page 2 The Chamber of Commerce and the Economic Development Committee will do anything it can to assist you in giving consideration to Grand Terrace. If you need further information, please feel free to call upon me. During regular business hours I can be reached at (714)889-8377, and at other times, I can be reached at (714)783-0486 S 1 n c , '�L Douglas rway, President Grand Te e Area Chamber of Commerce and Vice -Chairman Economic Development Committee DEE ac � T June 11, 1985 STA7F 12 320 J C R A ITEM ( ) COUNCIL ITEM (XX ) h'EETING DATE: June 13, 1985 AGENDA ITEM N0. 5-I (1) SUBJECT: Griffin Park Donation - Tract 9482 Grant Deed. UNDING REQJI?ED N0 FUiiDI-',G REQUIRED XX Sometime ago, the City Council agreed on a concept of constructing and maintaining a park within the Tract 9482, a strip 100' in width running generally between Merle Court and Paradise Street. - Griffin Homes, who is the donor of the property, has prepared and executed the deed to the City of Grand Terrace for the sub3ect property. Attached, for your information, is a copy of the Grant Deed, as well as, a sketch of the location of the property to be so conveyed to the City of Grand Terrace STAFF RECOMMENDS THAT THE CITY COUNCIL ACCEPT THE GRANT DEED FROM GRIFFIN HOMES AND DIRECT THE CITY CLERK TO RECORD SAID DEED. JK/lh Attachments 1 try RECORDING REQUESTED BY r Neam 11from A16«s city a L traps City of Grand Terrace AND WHEN RECORDED MAIL TO City Clerk City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 MAI& TAX STAMMf1R1 TO Hone City of Grand Terrace si►"I 22795 Barton Road A""" Grand Terrace, CA 92324 City a slaps I CAT NO NNO0578 TO 1921 CA (2-83) -I I SPACE ABOVE THIS LINE FOR RECORDERS USE Corporation Grant Deed THIS FORM FURNISHED BY TICOR TITLE INSURERS The undersigned grantor(s) declare(a) Documentary transfer tax is S Qa ( ) computed on full value of property conveyed, or ( ) computed on full value less value of liens and encumbrances remaining at time of sale ( ) Unincorporated area ( ) City of , and FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Griffin Homes, a corporation organized under the laws of the State of Cal if or ni a, hereby GRANTS to the City of Grand Terrace the following described real property in the Ci ty of Grand Terrace County of San Bernardino , State of California THOSE PORTIONS OF LOTS 26 THROUGH 33, INCLUSIVE, OF TRACT NO 9482, IN THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS SHOWN ON A MAP FILED IN BOOK 135, PAGES 77, 78 AND 79 OF MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS PARCEL 1 THAT PORTION OF SAID LOTS 26 THROUGH 33 LYING WITHIN THAT CERTAIN 100 00 FEET WIDE EASEMENT DESCRIBED IN AN INSTRUMENT RECORDED IN BOOK 7436, PAGE 578 OF OFFICIAL RECORDS OF SAID COUNTY, AS SAID EASEMENT IS SHOWN ON SAID MAP PARCEL 2 THAT PORTION OF SAID LOT 33 LYING SOUTHERLY OF THE EASTERLY PROLONGATION OF THAT CERTAIN COURSE IN THE BOUNDARY OF SAID LOT 33 SHOWN ON SAID MAP AS BEING NORTH 8805811511 EAST, 100 00 FEET In Witness Whereof, said corporation has caused its corporate name and seal to be affixed hereto and this instru ment to be executed by its E X e c L t 1 V e Vice— President and Secretary thereunto duly authorized Dated STATE OF CALIFORNIA COUNTY OF Los Angeles J ss On June 10, 1985 before me the undersigned, a Notar Public in and for said State, personally appeared Donalyd N. Trotter By �. Don/ l d N rot�tterr Exec ice- res By lane e o s e r Secretary �a �'q J --9- CURVE DATA A R L A 65030'14" 2000, 22 87' 8 38044'22" 5300, 35 84' C 1/057'19" 53 00' 1106, 0 26047'03" 53 00' 24 78' E 1 /l 02471 " 47 00' 9139 F 60018'56" 4700' 49 48' 6 5/ °05'25" 47 00' 41 91' H 86 010'39" 20 00 3008 I 20054'/4" 2000, 730' J 65 °/6'25" 20 00' 22 78' If 40011'45" 26000' 19643 L 7 ° 28'03 " 1482 7/' J93 25' M 40 /9'04" 14827/' /// 74' N 3008'59" 1482 7/' 81 5/' Z W h� y W� `O oc 3 � O h M / a � SCALE I / "- 60' 2 ,^ June 5, 1985 STA7F REPOR`7 12-8 5031 $0 R A ITEM ( ) COUNCIL ITEM (xx ) Jrx-ETING DATE: June 13, 1985 1GENOA ITEM NO. ;UBJECT: Public Hearing - Appeal of Denial by Planning Commission of CUP/Specific Plan 85-8, Mt Vernon Villas UNDING RECUIDEo �O FUINIDING REQUIRED xx At their regular scheduled meeting held on May 20, 1985, the Planning Commission denied application for the Specific Plan/Conditional Use Permit 85-8, Mt. Vernon Villas. The denial was based on: _ 1. Inconsistencies in the Specific Plan, 2. The proposed development will be detrimental to the general health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed use, 3. The impact on the City's infrastructures and Circulation Element. Based on this denial, the applicant, McMillin Development Company, has filed an appeal pursuant to Title 18 Section 18.66.050 Attached is a copy of the letter of appeal With respect to Conditional Use Permit, pursuant to Title 18 Section 16.66 050 (D), the City Council shall make it's own determination as to whether the proposed use meets the standards outlined in Section 18 66.040, and may approve, modify, or disapprove the decision of the Planning Commission. With respect to the Specific Plan, the City Council is required to consider the Specific Plan, regardless of the action by the Planning Commission. STAFF RECOMMENDS THAT CITY COUNCIL 1 Conduct a Public Hearing concurrently on (a) Appeal of Planning Commission decision to deny CUP 85-8 (b) Appeal of Planning Commission recommendation to deny Specific Plan 85-8 Mt. Vernon Villas 2. After a public hearing, consider one of the following (a) Planning Commission recommendation to deny CUP/Specific Plan 85-8 (b) Modify the CUP/Specific Plan 85-8 and return to Planning Commission to consider modifications (c) Approve the CUP/Specific Plan 85-8 as presented. 3. If approved as presented, the City Council should consider the following (a) Approve the Negative Declaration (b) Direct the City Clerk to file a "Notice of Determination" with the Clerk of the Board of Supervisors JK/lh GEORGE MI COx PNILLIP R NICHOLSON JOHN R SIMON LAWRENCE TEPLIN JOHN N STEPNENS RONALD 1 SILVERMAN STEPHEN G SHAPIRO JAMES P WATSON MARIO CAMARA GEORGE O CALKINS 11 KARL OTTO TUSCNKA JOHN N KUHL PNILLIP E HIMELSTEIN ARTHUR O SPAULDING JR JEFFREY LAPOTA DAVID A LEIPZIGER JOHN S MILLER JR KENNETH B ISLET IRA J WALDMAN ROBERT G HAYHURST JOHN F NICHOLSON CHARLES E NONEMAN DAVID M WEBER BARRY P JASLON J EROLO WALSH WILLIAM KAMER MARLENE D GOO DFRIEO EVERITT G BEERS JEFFREY D MASTERS ROBERT D INFELISE HERBERT J KLEIN EDYTHE L. BRONSTON BRADLEY D FRA21ER HOWARD A. KROLL CAROL M LIFLANO SANDRA M KANTER RONALD E PERLMAN DOUGLAS P SNYDER KENNETH N RUSSAK ROBIN MCCAFFERY ROBERT A MANDEL RANDALL W BLACK D SC OTT TURNER SANDRA C STEWART MARGARET FUKUTO TANAKA LORNA M MELLIES A PROFESSIONAL COR.OKATION FILED IN OFFICE OF CITY CLERK COX-. t':ASTLE 8 NICHOLS094TE- :-rtME�4F�Yj, A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS CITY CLERIK LAWYERS CITY OF GRAND ; ERRACE ORANGE COUNTY OFFICE }%� RICMAgO CASTLE 5000 BIRCH STREET SUITE 300 / v J I RANK ERT CAPUT NEWPORT BEACH CALIFORNIA 9266W E O ENBAyM TELEPHONE (7141 476-2111 1�� SANFORD NOI O OF COUNSEL TELEX 688446 TELECOPIER (714) 476-0256 May 23, 1985 City Council Ms. Myrna Erway City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324-5295 Attn: Ms. Myrna Erway, City Clerk Members of the Council Subject: Appeal of Denial by Planning Commission of CUP 85-6 (Mt. Vernon Villas) LOS ANGELES OFFICE 2049 CENTURY PARK EAST TWENTY EIGHTH FLOOR LOS ANGELES CALIFORNIA 90067 12131 277-4222 OUR FILE NO 2174 AOORE55 CORRESPONDENCE TO PO BOx 2890 133 NEWPORT BEACH CA 92658 The Planning Commission of the City of Grand Terrace held a public hearing on Monday, May 20, 1985, one agenda item of which was to consider the specific plan/conditional use permit (CUP) #85-6, for the application entitled Mt. Vernon Villas. At this meeting the Planning Commission voted against approval of the CUP and recommended disapproval by Council of the Specific Plan. The applicant, McMillan Development Company, represented by this firm hereby appeals this decision of the Planning Commission to the City Council as permitted by the Zoning Code (see, e.g. Section 18.66.050). Please schedule this matter to be heard at the next regular meeting of the City Council of Grand Terrace, and notify the undersigned as soon as the date has been set. Enclosed is a check for $117.00, the amount of your administrative fee for this appeal. Very truly yours, C F- RE�IVED Je Rold Jw/tf CITY OF GRAND TERRACE DATE TA C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE 6-13-85 AGENDA ITEM NO. SUBJECT Public Hearing - Proposed Use of Revenue Sharing Funds FUNDING REQUIRED NO FUNDING REQUIRED X Prior to adoption of the FY 1985-86 Budget, a Public Hearing must be conducted to allow public input on the proposed use of Revenue Sharing Funds anticipated to be received by the City. This information has been published in the Sun, as legally required. The Finance Director will advise Council on the amount of Revenue Sharing Funds prior to conducting the Public Hearing. STAFF RECOMMENDS THAT COUNCIL (1) ADVISE THE PUBLIC THAT THE CITY IS PROPOSING TO USE THE REVENUE SHARING FUNDS FOR FY 1985-86 FOR LAW ENFORCEMENT. (2) CONDUCT A PUBLIC HEARING, INVITING CITIZEN INPUT ON HOW THEY WOULD LIKE THE REVENUE SHARING FUNDS TO BE USED. (3) MAKE A FINAL DETERMINATION ON HOW THE REVENUE SHARING FUNDS ARE TO BE EXPENDED FOR 1985-86. ME STAon REPOFT Date* 6/6/85 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 13, 1985 AGENDA ITEM NO. 6 C SUBJECT: FY 1985-86 Budget The City Budget for Fiscal Year 1985-86 has been approved in previous adjourned budget meetings with total revenues projected of $2,944,745, and total expenditures of $3,066,981 The budget is submitted for consideration of adoption. - Staff Recommends Council- 1) Conduct a Public Hearing on the FY 1985-86 Budget 2) Adopt the resolution authorizing FY 1985-86 Budget __1y PENDING CITY COUNCIL APPROVAL RESOLUTION NO 85-_ COUNCIL AGENDA ITEM,J A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FISCAL YEAR 1985-86. WHEREAS, a local agency is required to adopt a budget for the subsequent fiscal year for estimated revenues and expenditures, and WHEREAS, every local governmental agency shall file with the county auditor of the county in which the agency conducts its principal operations a budget for the fiscal year then in progress, and WHEREAS, the City Council and Staff members have thoroughly reviewed and analyzed the proposed budget in order to determine the needs of the City of Grand Terrace, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS Section 1. That a budget for Fiscal Year 1984-85, a copy of which is on file in the City Clerk's Office, is herebyy adopted for the City of Grand Terrace with total estimated revenues of $ 2,944,745 and total estimated expenditures of $3,066,981 Section 2. That the City Clerk is hereby directed to forward a copy of this Resolution and the adopted Fiscal Year 1985-86 budget to the Auditor -Controller of the County of San Bernardino. Adopted this 13th day of June, 1985 ATTEST City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1985, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City Attorney City Clerk uM1C ti .f r-4T, C R A ITEM ( ) , COUNCIL ITEM (X) I e k A(' �T SO MEETING DATE 6-13-85 AGENDA ITEM NO SUBJECT Ordinance Reducing the Number of Planning_ Commissioners FUNDING REQUIRED NO FUNDING REQUIRED X Two proposed ordinances reducing the number of Planning Commissioners from nine to seven are attached for Council Consideration. The only difference between the two ordinances is the expiration dates. The expiration dates for Planning Commissioners were initially established in June because the City's elections were conducted in April, and this allowed newly -elected Councilmembers to participate in the selection process for new Planning Commissioners. Council may wish to change the month of expiration from June to November 30 for the same reason. Ordinance "A" provides for the terms to expire June 14, 1986 and 1988 Ordinance "B" provides for the terms to expire November 30, 1986 and 1988. STAFF RECOMMENDS THAT COUNCIL (1) MOTION TO WAIVE FULL READING OF THE ORDINANCE. (2) MOTION TO APPROVE FIRST READING OF THE PREFERRED ORDINANCE, WITH PUBLIC HEARING AND SECOND READING TO BE CONDUCTED 6-27-85. ME aNDING CITY ORDINANCE NO "AllCOUNCIL APPROVAL AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE GRAND TERRACE MUNICIPAL CODE, CHAPTER 2 16, DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION FOLLOWS THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS follows Section 1 Amendment - Chapter 2 16 is hereby amended to read as "Chapter 2 16 Sections 2 16 010 Planning Agency-- Establishment 2 16 020 Composition --Terms 2 16 030 Removal 2 16 040 Chairman and Vice Chairman 2 16 010 Planning Agency --Establishment. Pursuant to Government Code Section 65100, the City Counci esta is es a Planning Commission and designates the Planning Commission as the Planning Agency of the City 2 16 020 Composition --Terms The Planning Commission shall be composed of seven members appointed by t e City Council. Four members' terms shall expire on 6/14/8 6, and three members' terms shall expire on 6/14/8 8 Thereafter, all terms of members shall be four years. 2 16 030 Removal All members of the Planning Commission shall serve at the pleasure of t e City Council and may be removed at any time, with or without cause 2 16 040 Chairman and Vice Chairman The Planning Commission, at its first meeting next following June 14th of each year, shall select one of its members to serve as Chairman and one of its members to serve as Vice Chairman " Section 2 Interim Membership - Until a vacancy next occurs on the Planning Commission or as of June 14, 1986, whichever date first occurs, the current Planning Commissioners shall continue to serve on the Planning Commission Thereafter, the City Council shall, by appointment and by designation of terms of office, provide for membership in accordance with Section 2 16 020 hereof Section 3 Effective Date - This Ordinance shall be in full force and effect at 12.01 a m on the st ay after its adoption Section 4. Posting - The City Clerk shall cause this Ordinance to be posted in three (3) p_u liTc-places designated for such purpose by the City Council Section 5 First read at a regular meeting of the City Council of said City held on the day of , 1985 , and finally adopted and ordered posted at a reg�r meeting of said City Council on the day of , 1985 ATTEST City Clerk of the City of Gran Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1985, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City Attorney City Clerk - 2 - PENDING CITY COUNCIL APPROVAL ORDINANCE NO "B" AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE GRAND TERRACE MUNICIPAL CODE, CHAPTER 2 16, DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS Section 1 Amendment - Chapter 2 16 is hereby amended to read as follows "Chapter 2 16 Sections 2 16 010 Planning Agency-- Establishment 2 16 020 Composition --Terms 2.16 030 Removal 2 16 040 Chairman and Vice Chairman 2 16 010 Planning Agency --Establishment Pursuant to Government Code Section 65100, the City Council establishes a Planning Commission and designates the Planning Commission as the Planning Agency of the City 2 16 020 Composition --Terms. The Planning Commission shall be composed of seven members appointed by the City Council. Four members' terms shall expire on November 30, 1986, and three members' terms shall expire on November 30, 1988. Thereafter, all terms of members shall be four years. 2 16.030 Removal All members of the Planning Commission shall serve at the p easure o t e City Council and may be removed at any time, with or without cause 2 16 040 Chairman and Vice Chairman The Planning Commission, at its first meeting next following June 14th of each year, shall select one of its members to serve as Chairman and one of its members to serve as Vice Chairman " Section 2 Interim Membership - Until a vacancy next occurs on the Planning Commission or as of November 30, 1986, whichever date first occurs, the current Planning Commissioners shall continue to serve on the Planning Commission Thereafter, the City Council shall, by appointment and by designation of terms of office, provide for membership in accordance with Section 2.16 020 hereof Section 3 Effective Date - This Ordinance shall be in full force and effect at 12 01 a m on the 31s_t___cTay after its adoption Section 4 Posting - The City Clerk shall cause this Ordinance to be posted in three (3) p�lic places designated for such purpose by the City Council -f Section 5. First read at a regular meeting of the City Council of__ said City held on the day of — — - , 1985 and -finally adopted and ordered posted at a regu-ar meeting of said City Council on the day of , 1985 ATTEST City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof thereof I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of 1985, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form ity Attorney City Clerk - 2 - I SPACE ABOVE THIS LINE FOR RECORDER'S USE GRANT DEED DOCUMENTARY TRANSFER TAX $ U computed on full value of property conveyed, or • computed on full value less liens and encumbrances remaining at time of sale Signature of Declarant or Agent Delermining Tax Firm Name FOR VALUABLE CONSIDERATION, receipt of which is acknowledged, I (We), James L Harber and (narne at pranla(a)1 Geraldine W Harber grant to City of .Gralnd_ Tprrar- An easepent for a storm drain and acres., for mAint enance upon said storm drain over, under, and across a Lri foot wide strip of land the centerline of which is described are follows: COMMENCING at the Northeast corner of Lot 37, Section 5 of the Lands of the East Rivermide Land Company,'per Book 6 of Maps, Page 44, O.R. County of 5-in Harnardino, State of Ca]ifornia, said corner being tno intersection ox the -Pnt prline,s of Michigan Aveniis and Vnra Buren Street, rhence 98905810l"W a distance of 67b 35 loct a lonq the I. entorlinp, of Vnn Buren Street; thence S0001 ' ; 4" E 3-1y feet_ t o THE TRUE POINT OF BEGINNING; THF14GE: `-,F'qu5F;'U1 "W 21 feet to the beginninq of a curve concave ro the NE having a radius of 13 feet; THENCE northwesterly alunrJ maid curve, a dLc tanrF of .10.43 feet; T14ENCE N 0001' 14 'W bL feet to the hega nn Lna of m carve concave -to the SW h-i- ng a radius of '10 foet; Tli1:NCE northwesterly along said curve a d3 st inc~e of 47 12 feat; THENCE 380058'03 "W 342 ToeI i o t hi.- be(jinn Lnct of a carve concave to the NE having n iadius r-It tl0 feet ; I HENCE -- northwesterly along said curve a d i �At Lance of 78.54 feet; THENCE N 0001'14"W 190 feet ,to thA and of the easement, at the centerline of Van Buren Street; fHFNCE N i9o58101 'E a distance of 1,132.35 feet alonq the centerline :I Van But en to the point of commencement. �"'r-') SEE EXHIBIT A ATTACHED HERETO AND MADE A PART ""-,r<c-.dc�`� `��fL HEREOF. �e_�� STATE OF CALIFORNIA GV fJ� SS COLINTYOF Riverside On this 18th day of March , In the year 19 85 , before me the undersigned, a Notary Public In and for said State personally appeared James L Harber and Geraldine W. Harber , personally known to me (of-pierM*-Irrw N-Ihe-beefs-of'safisracfiry-evideneejto be the person, whose names are subscribed to the within Instrument, and acknowl edged to me that they executed It , WITNESS my hand and official seal ary Public in and for said ' ';TM r4 OFFICIAL cFAL SALLY A LOPEZ NOTARY PUBLIC CALIFORNIA r o f PRINCIPAL OFf ICE IN RIVFRSIDE COUNTY My Commission Up Sept 30 1988 (This area for official notarial seal) MAIL TAX , STATEMENTS TO NAME ADDRESS ZIP wr6 r Jr, s rom lie Pa 11 t2 (Wks tint 3) Tins atanda d to At Is mtnau.,d Ir Iris typical suntans encountered In the Ileld Inds a)ed However before yyoouu sign (RANI 1116, fee 111 fill III di tier kn snit mars e ars waare,, tnant)n ale epprtWille and necessity to your lunsaenn Consntt a lawyer d yar tkutrl Iho lain s IPrarss Inc yae pu Ie,se and use fry IOn7 mi r nTiS INC Van Buren Street; thence 500I '~ -1"r'q 7.ne centerline of POINT OF BEGINNING; THENCE189oE 349„ feet to THE TRUE 58 01 W 21 feet to the beginning of a curve concave to the NE having a radius of 13 feet; THENCE northwesterly along said curve n distance of 20.43 feet, THENCE N 0001'14"W 66 feet to the beginning of a curve concave to the SW having a radius of 30 feet, THENCE northwesterly along said curve a distance of 47 12 feet, THENCE S89o58'01"W 342 feet to the beginning of a curve cOncnve to the NE having a radius of 50 feat r THENCE northwesterly along said curve a distance of 78 54 feet; THENCE N 0001'14'W 190 f-ct to the end of the easement at the centerline of Van Buren Street; THENCE N89058'01"C a distance of 1,132.35 feet along the centerline of Van Buren to the point of commencement. ILn im fi l- MIC-H 1 5,A,WIM OF ��' J14 L= 20.�}3ool11W L = 4�7. 12' F - Z In 0- (y - - - M Ig01 Nooll'q P-M gol 1 L= 7a, 54 q /0o 0 - --- I— J I MAIL TAX STAUMIWS TO None City of Grand Terrace Simi 22795 Barton Road A&Ims Grand Terrace, CA 92324 City a nisi. 1 SPACE ABOVE THIS LINE FOR RECORDERS USE CAT NO NN00578 Corporation Grant Deed TO 1921 CA (2-83) THIS FORM FURNISHED BY TICOR TITLE INSURERS The undersigned grantor(s) declare(s) Documentary transfer tax is E ( ) computed on full value of property conveyed, or ( ) computed on full value less value of liens and encumbrances remaining at time of sale ( ) Unincorporated area ( ) City of , and FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Griffin Homes, a corporation organized under the laws of the State of Cal 1 fornl a, hereby GRANTS to the City of Grand Terrace the following described real property in the C1 ty of Grand Terrace County of San Bernardino , State of California THOSE PORTIONS OF LOTS 26 THROUGH 33, INCLUSIVE, OF TRACT NO 9482, IN THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS SHOWN ON A MAP FILED IN BOOK 135, PAGES 77, 78 AND 79 OF MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS PARCEL 1 THAT PORTION OF SAID LOTS 26 THROUGH 33 LYING WITHIN THAT CERTAIN 100 00 FEET WIDE EASEMENT DESCRIBED IN AN INSTRUMENT RECORDED IN BOOK 7436, PAGE 578 OF OFFICIAL RECORDS OF SAID COUNTY, AS SAID EASEMENT IS SHOWN ON SAID MAP PARCEL 2 THAT PORTION OF SAID LOT 33 LYING SOUTHERLY OF THE EASTERLY PROLONGATION OF THAT CERTAIN COURSE IN THE BOUNDARY OF SAID LOT 33 SHOWN ON SAID MAP AS BEING NORTH 88058-15" EAST, 100 00 FEET In Witness Whereof, said corporation has caused its corporate name and seal to be affixed hereto and this instru ment to be executed by its E x e c u t v e V 1 C e— President and Secretary thereunto duly authorized Dated STATE OF CALIFORNIA COUNTYoF —Los Angeles } SS On June 10, 1985 before me the undersigned, a Notarj Public in and for said State, personally appeared Donald N. Trotter personally known to me or proved to me on the basis of satin factory evidence to be the person who executed the within inst� 1u aenteas ,thOeS E X p c u t 1 V e Vice- President and U r LLri° personally known to me or proved to me on the basis of satisfactory evidence to be the person who executed the within instrument as the Secretary of the Corporation that executed the within instrument and acknowledged to me that such corporation executed the within instrument pursuant to its by laws or a resolution of its board of thee r WITNESS In hand nd official seal U Signature By ��• DWt Id N rotter xec ice- res By'� t2 -cam' �bi a n e Foster Secretary =C01 bEAL1,imCOINCAt1r0RNIAes OCT 5 1987 s (This area for official notarial seal) No __Fscrow or Loan No Oval F31 6 87 f-kiv .28' 00° PP I= 0-02341 C998 304' N89 °14'33"E C 11 °57'19" 53 00' 1106, 0 26 047103 " 53 00' 24 78' E 1l l 024'21 " 47 00' 91 39' P 60018'56" 4700' 49 48' 6 5/005'25" 4700' 41 91 ' H 86 010'39" 20 00' 30 08' I 20054'14 " 20 00' 7 30' J 65 016'25" 0000' 22 78' if 40011'45" 28000' 196 43 L 7 ° 28'03 " 148Z V J93 25' M 4019'04" 9827/' /// 74' N 3008'59" 14827/' 8151' SCALE I l "- 80' •'I N86156'06 ,w oV;R ) ,4VENl1E MAP TO ACCOMPANY DESCRIPTION GRANT DEED TO TLIC 1TV ^ lrm nn A Mr% TCnr2 A ^I